Agenda packet — Gardena City Council, August 25, 2026 (part 2 of 3)

Previous City Council Review

On April 14, 2026, the City Council reviewed the proposed ordinance and zone text amendment and directed staff to bring the item back to the Planning Commission to separate the code amendment pertaining to robotic parking from that of the proposed deletion of the in-lieu parking fee for businesses located within Downtown Gardena.

Planning and Environmental Quality Commission Review

On July 21, 2026, the Planning and Environmental Quality Commission (PEQC) held a public hearing and voted 5-0 to adopt Resolution No. 9-26 (Attachment B), recommending that the City Council adopt Zone Text Amendment #3-26 (Ordinance No. 1892).

PROJECT DESCRIPTION AND ANALYSIS:

Ordinance No. 189 2 will amend certain chapters of Title 18 (Zoning) of the Gardena Municipal Code (GMC). The following is an outline of the proposed changes to the GMC that the PEQC reviewed and recommended that the City Council adopt:

Chapters 18.18A (Very High Density Multifamily Residential Zone R -6) and 18.21 (Housing Overlays)

• Revised to clarify that the construction of mechanical or robotic parking structures requires approval of a Conditional Use Permit (CUP).
• Cross-references added to Chapters 18.40 (Off -street Parking and Loading) and

18.42 (General Provisions) to improve navigation, avoid repetition of the same development standards throughout the Code, and provide clarity and consistency for the same topic.

Chapter 18.42 (General Provisions)

• New Section 18.42.125 (Mechanical or robotic parking structures) added to provide specific development standards for mechanical or robotic parking structures.
o Minimum required parking stall dimensions are specified to allow robotic and mechanical parking structures to be able to accommodate a wide range of vehicle types and sizes (compact vehicles to larger pick -up trucks and SUVs).
o Requires mechanical and robotic parking structures to be screened by the primary multifamily residential structure from the public right -of-way and adjacent residential uses.

Page 3 of 4 ends

o Requires a noise impact technical report/study for robotic and mechanical parking structures proposed within 50 feet from any residential use or sensitive receptor.

GENERAL PLAN CONSISTENCY

The proposed use is consistent with the City’s General Plan. The project is consistent with the following General Plan Goals and Policies:

• Land Use Goal 1: Preserve and protect existing single -family and low/medium density residential neighborhoods while promoting the development of high-quality housing types in the City.
o Land Use Policy 1.1: Promote sound housing and attractive and safe residential neighborhoods.
o Land Use Policy 1.2: Protect existing sound residential neighborhoods from incompatible uses and development.
o Land Use Policy 1.3: Protect the character of lower density residential neighborhoods
o Land Use Policy 1.5: Provide adequate residential amenities such as open space, recreation, off-street parking and pedestrian features in multi- family residential development
o Land Use Policy 1.10: Provide adequate off-street parking, open space and landscaping for both residential and business use in all mixed -use developments.
o Land Use Policy 1.11: Design infill development to be compatible and consistent with the existing low -density character of residential neighborhoods.
o Land Use Policy 1.12: Require infill development to provide adequate amenities to minimize the impact of such development on the immediate neighborhood and on City services generally, including off-street parking to meet the additional demand placed on street parking.

ENVIRONMENTAL CONSIDERATIONS

Zone Text Amendment #3 -26 under Ordinance No. 189 2 is statutorily exempt from the provisions of the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The Ordinance would not result in physical change in the environment and does not involve any construction or additions to any existing structures.

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NOTICING:

The public hearing notice was published in the Gardena Valley News on July 30, 2026. A copy of Proof of Publication is on file in the office of the Community Development Department Room 101, City Hall and is considered part of the administrative record.

CONCLUSION:

Staff respectfully recommend that the City Council open the public hearing, receive public testimony, close the public hearing, and introduce Ordinance No. 1892.

FISCAL IMPACT:

This is strictly an administrative item, therefore there is no fiscal impact associated with this action.

ATTACHMENTS TO STAFF REPORT

Attachment A – Ordinance No. 1892
Attachment B – PEQC Resolution No. PC 9-26

Submitted by: Jo-Anne Burns, Assistant Community Development Director Date: August 5, 2026

ORDINANCE NO. 1892

AN ORDINANCE OF THE CITY OF GARDENA,
CALIFORNIA, AMENDING PORTIONS OF TITLE 18
(ZONING) OF THE MUNICIPAL CODE RELATING TO THE

REVIEW PROCESS AND STANDARDS FOR
MECHANICAL/ROBOTIC PARKING STRUCTURES; AND

FINDING THE ACTION STATUTORILY EXEMPT FROM

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

PURSUANT TO THE COMMON SENSE EXEMPTION OF
CEQA GUIDELINES SECTION 15061(b)(3)

WHEREAS, the City of Gardena has determined that it is necessary to amend Title 18 of the Gardena Municipal Code relating to the review process and development/design standards for mechanical/robotic parking structures; and

WHEREAS, on July 21, 2026, the Planning and Environmental Quality Commission conducted a duly noticed public hearing as prescribed by law regarding Zone Text Amendment No. 3-26. At the conclusion of the public hearing, the Planning Commission adopted Resolution No. 9-26, recommending that the City Council adopt this ordinance; and

WHEREAS, on August 25, 2026, the City Council conducted a duly noticed public hearing as prescribed by law regarding this ordinance approving Zone Text Amendment No. 3-26; and

WHEREAS, the City Council has duly considered all information presented to it, including written staff reports and any testimony provided at the public hearing, with all testimony received being made a part of the public record.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment to Chapter 18.18A. Subsection I.2. of Section

18.18A.040 (Development standards) of Title 18 (Zoning) of the Gardena Municipal Code is hereby amended to read as follows:

2. Tandem and mechanical parking:
a. Residential parking may be satisfied by tandem spaces where parking is assigned to a single residential unit. Two-level mechanical vehicle lifts are to be treated as tandem and subject to the same restrictions. Unassigned parking and parking assigned to different units may not be tandem; b. Mechanical or robotic parking structures, other than two-level mechanical vehicle lifts, are may be permitted subject to the approval of a conditional use permit and shall comply with off-street parking standards Docusign Envelope ID: 76231326-98F2-88E7-80F4-CE96BB390142 set forth in Chapter 18.40 and development standards applicable to residential structures in this chapter and Chapter 18.42.

SECTION 2. Amendment to Chapter 18.21. Subsection H.2. of Section

18.21.050 (Development standards for all housing overlays) of Title 18 (Zoning) of the Gardena Municipal Code is hereby amended to read as follows:

2. Tandem and mechanical parking:

a. Residential parking may be satisfied by tandem spaces where parking is assigned to a single residential unit. Two-level mechanical vehicle lifts are to be treated as tandem and subject to the same restrictions.

Unassigned parking and parking assigned to different units may not be tandem;

b. Mechanical or robotic parking structures that accommodate three or more vehicles are may be permitted subject to the approval of a conditional use permit and shall comply with off-street parking standards set forth in Chapter

18.40 and development standards applicable to a residential structure in this chapter and Chapter 18.42;

SECTION 3. Amendment to Chapter 18.42. The Gardena Municipal Code is hereby amended to add Section 18.42.125 (Mechanical or robotic parking structures) to read as follows:

A. Mechanical or robotic parking structures may be permitted in conjunction with a multi-family residential development subject to the approval of a conditional use permit and shall comply with all of the following:

1. Residential development standards applicable to the underlaying zone.

2. Off-street parking standards listed in Chapter 18.40.

3. Applicable standards in this chapter.

4. Mechanical and robotic parking structure design and performance standards.

a. All automobile parking stalls included in a mechanical lift or robotic parking structure shall meet the minimum dimensions listed in the table below:

Docusign Envelope ID: 76231326-98F2-88E7-80F4-CE96BB390142

b. The lift equipment or computerized parking structure shall meet any applicable building, mechanical, electrical, and fire code requirements as approved by the Building and Safety Division and the Fire Department.

c. The mechanical and robotic parking structure shall be screened by the primary multifamily residential structure from the public right-of-way and/or adjacent single-family residential uses in addition to the required screen walls listed in Chapter 18.40.

5. A noise impact technical report is required for any mechanical or robotic parking structure proposed to be located within 50 feet from any residential use or other use considered as a sensitive receptor such as, but not limited to, schools, parks, libraries, hospitals, care facilities, and religious facilities.

SECTION 4. CEQA. Pursuant to the State California Environmental Quality Act (CEQA) Guidelines, the City Council finds and determines that the ordinance is statutorily exempt from CEQA under Section 15061(b)(3) (the commonsense exemption) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The ordinance would not result in direct or indirect physical change in the environment and does not involve any construction or additions to any existing structures.

SECTION 5. Effective Date. This Ordinance shall take effect and be in force thirty (30) days from and after the date of its passage.

SECTION 6. Certification. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted in the manner required by law.

PARKING STALL DIMENSION
Clear Width (minimum) 8'-0"
Clear Height
(minimum) 7'-0"
Clear Depth (minimum) 18'-0"
Docusign Envelope ID: 76231326-98F2-88E7-80F4-CE96BB390142 PASSED, APPROVED AND ADOPTED on the ______ day of ________, 2026.

TASHA CERDA, Mayor

ATTEST:

BECKY ROMERO, City Clerk

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney

Docusign Envelope ID: 76231326-98F2-88E7-80F4-CE96BB390142

RESOLUTION NO. PC 9-26

A RESOLUTION OF THE PLANNING AND ENVIRONMENTAL QUALITY

COMMISSION OF THE CITY OF GARDENA, CALIFORNIA

RECOMMENDING THAT THE CITY COUNCIL APPROVE ZONE TEXT
AMENDMENT #3-26, AN ORDINANCE AMENDING PORTIONS OF TITLE 18 (ZONING) OF THE MUNICIPAL CODE RELATING TO THE REVIEW

PROCESS AND STANDARDS FOR MECHANICAL/ROBOTIC PARKING

STRUCTURES

RECITALS

A. Ordinance No. 1848 was adopted on February 28, 2023, which amended Title 18 (Zoning) of the GMC to establish and adopt development standards for Housing Overlays and the Very High Density Multifamily Residential Zone (R -6), which included provisions allowing robotic or mechanical parking structures by right to satisfy the City’s off-street parking requirements.

B. It is necessary to amend the GMC to require approval of a Conditional Use Permit for robotic or mechanical parking structures and adopt related development standards to provide the City necessary oversight to ensure such facilities are compatible with surrounding uses and to address potential impacts over time.

C. On July 21 , 2026 , the Planning and Environmental Quality Commission conducted a duly noticed public hearing as prescribed by law to consider the code amendment, gave all persons interested therein an opportunity to be heard, and voted to recommend the City Council’s approval and adoption of the code amendment.

D. Based on review of the State California Environmental Quality Act (CEQA) Guidelines, the Planning and Environmental Quality Commission finds and determines that the ordinance is statutorily exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environme nt. The ordinance would not result in physical change in the environment and does not involve any construction or additions to any existing structures.

E. The Planning and Environmental Quality Commission has duly considered all information presented to it, including written staff reports and any testimony provided at the public hearing, with all testimony received being made a part of the public record.

PC Resolution No. 9-26 ZTA #3-26
July 21, 2026

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2 NOW, THEREFORE, THE PLANNING AND ENVIRONMENTAL QUALITY

CONTROL COMMISSION OF THE CITY OF GARDENA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION NO. 1. The above recitals are true and correct and are incorporated herein as if set forth in full.

SECTION NO. 2. Based on all evidence presented and the findings set forth herein, Zone Text Amendment #3-26 is hereby found to be consistent with the Gardena General Plan and the implementation thereof, and that the public necessity, convenience, general welfare, and good zoning practices require Zone Text Amendment # 3-26.

SECTION NO. 3. Pursuant to the State California Environmental Quality Act (CEQA) Guidelines, the Planning Commission finds and determines that the ordinance is statutorily exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only a pplies to projects that have the potential for causing a significant effect on the environment. The ordinance would not result in direct or indirect physical change in the environment and does not involve any construction or additions to any existing structures.

SECTION NO. 4. The Secretary is instructed to forward a copy of this Resolution to the City Council for their attention in the manner as prescribed by law and this Resolution shall go into force and effect upon its adoption.

SECTION NO. 5. Based on all the documents, oral testimony, and other evidence presented in connection with this proceeding and in this Resolution, the Planning and Environmental Quality Commission recommends that the City Council approve Zone Text Amendment # 3-26.

Wright-Scherr, Kanhan, Sherman, Henderson and Langley
None
None

ORDINANCE NO. ###

AN ORDINANCE OF THE CITY OF GARDENA,
CALIFORNIA, AMENDING PORTIONS OF TITLE 18
(ZONING) OF THE MUNICIPAL CODE RELATING TO THE

REVIEW PROCESS AND STANDARDS FOR
MECHANICAL/ROBOTIC PARKING STRUCTURES; AND

FINDING THE ACTION STATUTORILY EXEMPT FROM

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT

PURSUANT TO THE COMMON SENSE EXEMPTION OF
CEQA GUIDELINES SECTION 15061(b)(3)

WHEREAS, on ______, 2026, the City Council conducted a duly noticed public hearing as prescribed by law regarding this ordinance approving Zone Text Amendment No. 3-26; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment to Chapter 18.18A. Subsection I.2. of Section

18.18A.040 (Development standards) of Title 18 (Zoning) of the Gardena Municipal Code is hereby amended to read as follows:

2. Tandem and mechanical parking:
a. Residential parking may be satisfied by tandem spaces where parking is assigned to a single residential unit. Two-level mechanical vehicle lifts are to be treated as tandem and subject to the same restrictions. Unassigned parking and parking assigned to different units may not be tandem; b. Mechanical or robotic parking structures, other than two-level mechanical vehicle lifts, are may be permitted subject to the approval of a conditional use permit and shall comply with off-street parking standards set forth in Chapter 18.40 and development standards applicable to residential structures in this chapter and Chapter 18.42.

SECTION 2. Amendment to Chapter 18.21. Subsection H.2. of Section

18.21.050 (Development standards for all housing overlays) of Title 18 (Zoning) of the Gardena Municipal Code is hereby amended to read as follows:

2. Tandem and mechanical parking:

Unassigned parking and parking assigned to different units may not be tandem;

18.40 and development standards applicable to a residential structure in this chapter and Chapter 18.42;

SECTION 3. Amendment to Chapter 18.42. The Gardena Municipal Code is hereby amended to add Section 18.42.125 (Mechanical or robotic parking structures) to read as follows:

1. Residential development standards applicable to the underlaying zone.

2. Off-street parking standards listed in Chapter 18.40.

3. Applicable standards in this chapter.

4. Mechanical and robotic parking structure design and performance standards.

a. All automobile parking stalls included in a mechanical lift or robotic parking structure shall meet the minimum dimensions listed in the table below:

SECTION 5. Effective Date. This Ordinance shall take effect and be in force thirty (30) days from and after the date of its passage.

PARKING STALL DIMENSION
Clear Width (minimum) 8'-0"
Clear Height
(minimum) 7'-0"
Clear Depth (minimum) 18'-0"
PASSED, APPROVED AND ADOPTED on the ______ day of ________, 2026.

TASHA CERDA, Mayor

ATTEST:

BECKY ROMERO, City Clerk

APPROVED AS TO FORM:

CARMEN VASQUEZ, City Attorney

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 14B.

Section: DEPARTMENTAL

ITEMS - COMMUNITY

DEVELOPMENT
Meeting Date: August 25,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: INTRODUCTION OF ORDINANCE NO. 1893, An Ordinance of the City Council of the City of Gardena, California Amending Chapter 18.13 of the Gardena Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Making a Determination that the Ordinance is Exempt from CEQA Pursuant to Public Resources Code Section 21080.17
COUNCIL ACTION REQUIRED:

Staff Recommendation: Open the public hearing, receive testimony from the public, and close the public hearing.

Staff Recommendation for Motion: Introduce Ordinance No. 1893 including making the findings for a CEQA exemption pursuant to Public Resources Code Section 21080.17.

RECOMMENDATION AND STAFF SUMMARY:

Ordinance No. 1893 amends the Gardena Municipal Code to be in compliance with California State laws regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs). There were two recent bills passed that have impacted accessory dwelling units. AB 1154 and SB 543 made modifications to the statewide regulations for ADU and JADU development standards and controls.

The draft ordinance, as Zone Text Amendment (ZTA) #1-26, was previously reviewed and recommended for City Council approval and adoption by the Planning and Environmental Quality Commission on May 5, 2026. However, on May 8, 2026, the City received a letter from the State of California Department of Housing and Community Development (Attachment C) stating that the Gardena Municipal Code (GMC) currently does not comply with State law. While most of the cited sections were addressed in ZTA #1-26, there were a few outstanding items identified that needed to be incorporated with the code amendment for reconsideration. The new code amendment was renumbered as ZTA #2-26.

On July 21, 2026, the Planning Commission voted 5-0 to adopt Resolution No. PC 10-26, recommending that the City Council adopt Ordinance No. 1893 (ZTA # 2-26).

FISCAL IMPACT/COST:

This is strictly an administrative item, therefore there is no fiscal impact associated with this action.

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
Staff report ADU CC.pdf
Attachment A - Ordinance No. 1893
Attachment B - Planning Commission Resolution No. PC 10-26 Attachment C - HCD Letter dated May 8, 2026
City of Gardena
City Council Meeting

Agenda Item No. 14 B.

Department: Community Development
Meeting Date: August 25, 2026

AGENDA TITLE:

AGENDA TITLE: PUBLIC HEARING: ORDINANCE NO. 1893 - An Ordinance of the City of Gardena, California, Amending Chapter 18.13 of the Gardena Municipal Code relating to accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) and making a determination that the ordinance is exempt from CEQA pursuant to Public Resources Code Section 21080.17

RECOMMENDATION:

Staff Recommendation: Open the public hearing, receive testimony from the public, and close the public hearing.

Staff Recommendation for Motion: Introduce Ordinance No. 189 3 including making the findings for a CEQA exemption pursuant to Public Resources Code Section 21080.17.

BACKGROUND:

California State laws regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) ha ve continued to be amended by the State legislature for the past several years. There were two recent bills passed that have impacted accessory dwelling units. AB 1154 and SB 543 made modifications to the statewide regulations for ADU and JADU development standards and controls.

Planning and Environmental Quality Commission Review

The draft ordinance, as Zone Text Amendment (ZTA) #1 -26, was initially reviewed and recommended for City Council approval and adoption by the Planning and Environmental Quality Commission on May 5, 2026. However, on May 8, 2026, the City received a letter from the State of California Department of Housing and Community Development (Attachment C) stating that the Gardena Municipal Code (GMC) currently does not comply with State law. While most of the cited sections were addressed in ZTA #1 -26, there were a few outstanding items (#s 4, 5, 6, 7, 8, and 9) identified that needed to be incorporated with the code amendment for Planning Commission reconsideration.

AGENDA STAFF REPORT

Page 2 of 5 ends

On July 21, 2026, the Planning and Environmental Quality Commission (PEQC) held a public hearing and voted 5-0 to adopt Resolution No. 10-26 (Attachment B) , recommending that the City Council adopt Zone Text Amendment #2-26 (Ordinance No. 1893).

PROJECT DESCRIPTION AND ANALYSIS:

Ordinance No. 1893 will amend Chapter 18.13 of the Gardena Municipal Code (GMC) relating to accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs).

The Ordinance also addresses the May 8 th HCD letter. The following is an outline of the proposed changes to the GMC that the PEQC reviewed and recommended that the City Council adopt:

18.13.020 Applications – Junior and accessory dwelling units. (#3 in HCD letter – the proposed changes were incorporated with ZTA #1-26, no additional changes were made) • Revised the application process to require the City to determine application completion within 15 business days and provide a list of incomplete items and detailed descriptions providing directions on accomplishing a complete application, with resubmittals being subject to the same 15 business day review period. • Added a process to appeal ADU/JADU applications that are denied or determined to be incomplete to the Planning Commission and renumbered the section to accommodate the appeal process.
• Revised written out larger numbers to its numerical format.

18.13.025 Unpermitted structures constructed prior to January 1, 2020.

• Changed the abbreviated ADU and JADU to “accessory dwelling unit” and “junior accessory dwelling unit.”
• Deleted reference to “homeowner applying for a permit” because contractors or other representatives are also able to apply for permits. • Corrected Government Code Section number referenced (addresses #4 in HCD letter).

18.13.040 General requirements.
• Changed the minimum required days for rental from 30 days to 31 days. • Added changes to clarify that ADUs and JADUs must be permitted on residential zoned lots regardless of lot coverage, open space, floor area ratio, and minimum lot size.
• Revised written out larger numbers to its numerical format.

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• Clarified that no impact fees are required for JADUs and ADUs 750 square or less in interior livable area (#4 in HCD letter).

18.13.050 Development regulations.
• Added language to clarify the definition of “livable space.” • Added language to clarify that ADUs may not encroach into any easements unless the easement holder provides written permission.
• Revised written out larger numbers to its numerical format. • Changed the abbreviated ADU to “accessory dwelling unit.” • Clarified that the size limitation is for interior livable space not general floor area (#5 in HCD letter).
• Eliminated reference to “legally existing” for an existing accessory structure allowed to be converted into an ADU by right.
• Added reference to the Government Code and mandatory approval section of the GMC (18.13.060) for front setback exceptions (#7 in HCD letter).

18.13.060 Mandatory approvals.
• Government Code section 66323 contains the provisions for mandatory approvals where more than one unit is required to be approved. Language was added to make clear that applicants get a combination of the listed units. This change codifies HCDs interpretation of the statute for the past several years. • Changed the minimum required days for rental from 30 days to 31 days. • Revised written out larger numbers to its numerical format. • Clarified that additional development or design standards are not required for ministerial approvals (#8 in HCD letter).
• Clarified that mandatory approval is required for new construction ADUs with minimum 4-foot side and rear setbacks for ADUs up to 800 square feet of livable interior space.

18.13.70 Junior accessory dwelling units.
• The owner-occupancy requirement has been removed for JADUs that have separate sanitation facilities. The owner-occupancy requirement remains in place if the JADU shares sanitation facilities with the existing structure (#10 in HCD letter, this was in ZTA #1-26, no further changes were made). • Changed the minimum required days for rental from 30 days to 31 days. • Revised written out larger numbers to its numerical format. • Eliminated provision requiring JADU exterior entrance to be located on a different side of the home (#9 in HCD letter).

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GENERAL PLAN CONSISTENCY

The proposed use is consistent with the City’s General Plan. The project is consistent with the following General Plan Goals and Policies:

• Housing Plan Goal 1.0: Maintain and enhance the stability of the City’s housing stock and residential neighborhoods.
o Housing Plan Policy 1.1: Encourage the upkeep, maintenance, and rehabilitation of existing housing units.

• Housing Plan Goal 3.0: Minimize the impact of governmental constraints on housing construction and cost.
o Housing Plan Policy 3.1: Periodically review development standards and project review/approval procedures to remove or mitigate constraints to residential development.

ENVIRONMENTAL CONSIDERATIONS

Zone Text Amendment # 2-26 under Ordinance No. 189 3 is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.17 which exempts ordinances implementing accessory dwelling unit ordinances.

NOTICING:

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CONCLUSION:

Staff respectfully recommend that the City Council open the public hearing, receive public testimony, close the public hearing, and introduce Ordinance No. 1893.

FISCAL IMPACT:

This is strictly an administrative item, therefore there is no fiscal impact associated with this action.

ATTACHMENTS TO STAFF REPORT

Attachment A – Ordinance No. 1893
Attachment B – PEQC Resolution No. PC 10-26
Attachment C – HCD Letter dated May 8, 2026

Submitted by: Jo-Anne Burns, Assistant Community Development Director Date: August 10, 2026

1 ORDINANCE NO. 1893

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA AMENDING CHAPTER 18.13 OF THE GARDENA

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND

JUNIOR ACCESSORY DWELLING UNITS AND MAKING A

DETERMINATION THAT THE ORDINANCE IS EXEMPT FROM CEQA
PURSUANT TO PUBLIC RESOURCES CODE SECTION 21080.17

WHEREAS, State law regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) has been continually amended by the State legislature, including three new bills enacted during the 2025 Legislative session; and WHEREAS, the City of Gardena wishes to amend its provisions on ADUs and JADUs to be compliant with State law; and
WHEREAS, on July 21, 2026 the Planning Commission held a duly noticed public hearing at which time it considered all evidence presented, both written and oral; and WHEREAS, at the close of the public hearing the Planning Commission adopted a resolution recommending that the City Council adopt this Ordinance, including the finding that adoption is exempt from CEQA; and
WHEREAS, on August 25, 2026, the City Council held a duly noticed public hearing at which time it considered all evidence presented, both written and oral;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Chapter 18.13 of the Gardena Municipal Code is hereby amended to read as follows:

Chapter 18.13

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS

18.13.010 Purpose.

A. In enacting this section, it is the intent of the city to encourage the provision of accessory dwelling units to meet a variety of economic needs within the city and to implement the goals, objectives, and policies of the housing element of the general plan.

Accessory dwelling units provide housing for extended family members, students, the elderly, in-home health care providers, the disabled, and others, at below market prices within existing neighborhoods. Homeowners who create accessory dwelling units can benefit from added income, and an increased sense of security. Allowing accessory dwelling units in zones allowing residential uses provides needed additional rental Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 2 housing. This chapter provides the requirements for the establishment of accessory dwelling units consistent with California Government Code Sections 66310 through 66342.

B. For purposes of this chapter, “primary dwelling” shall mean as follows:

1. In the case of a single- family residential zone, the existing single -family dwelling, or the larger of two proposed units.

2. In the case of any other residential or mixed -use zone in which a single- family dwelling exists on the property, the existing dwelling.

3. In the case of multifamily or mixed-use zone which allows a residential use, the existing or proposed multifamily units.

C. For purposes of this chapter, words and phrases defined in Government Code Sections 66310 through 66342 shall have the same meaning when used in this chapter.

D. In cases of conflict between this chapter and any other provision of this title, the provisions of this chapter shall prevail. To the extent that any provision of this chapter is in conflict with state law, the mandatory requirement of state law shall control, but only to the extent legally required.

18.13.020 Applications – Junior and accessory dwelling units.

A. Applications – Review. The city shall determine whether an application for an accessory dwelling unit or junior accessory dwelling unit is complete and provide written notice to the applicant within 15 business days of receipt of the application.

1. If the city determines the application is incomplete, it shall provide with the written notice to the applicant a list of incomplete items and a description of how the application may be made complete.

2. If a determination is not made within the 15 business days, the application shall be deemed to be complete.

3. Any resubmitted or additional application is subject to a 15 business day review period and determination as set forth for initial applications.

B. Applications for junior and accessory dwelling units shall be ministerially approved or denied within sixty 60 days of receipt of a complete application and approved if they meet the requirements of this chapter.

1. If the application is submitted in conjunction with an application for a new single-family or multifamily dwelling, the application for the junior or accessory dwelling Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 3 unit shall not be acted upon until the application for the new single- family or multifamily dwelling is approved.

2. If the application is denied, the city shall return a full set of comments in writing to the applicant with a list of items that are defective or deficient with a description of how the application can be remedied by the applicant. These comments shall be provided to the applicant within sixty 60 days of a complete application.

3. Appeal. Notwithstanding anything in this code to the contrary, the applicant may appeal a denial of an application or a determination that an application is incomplete directly to the city council. A final written determination shall be provided to the applicant no later than 60 days after the receipt of the written appeal.

43. If a detached garage is to be replaced with an accessory dwelling unit, the demolition permit shall be reviewed with the application for the accessory dwelling unit and issued at the same time.

54. The city shall grant a delay if requested by the applicant.

65. Notwithstanding the above, if the applicant uses a plan for an accessory dwelling unit that has been preapproved by the city or a plan that is identical to a plan used in an application for a detached accessory dwelling unit approved by the city within the current triennial California Building Standards Code cycle, the application shall be approved or denied within 30 days from the date of a complete application.

CB. All applications for junior and accessory dwelling units shall be accompanied by an application fee.

DC. Junior and accessory dwelling units shall be subject to applicable inspection and permit fees.

ED. Neither an application for a junior nor an accessory dwelling unit shall be denied due to the need to correct nonconforming zoning conditions, building code violations, or unpermitted structures that do not present a threat to public health and safety and are not affected by the construction of the unit.

18.13.025 Unpermitted structures constructed prior to January 1, 2020.

A. Unless the local agency makes a finding that correcting the violation is necessary to comply with the standards specified in Section 17920.3 of the Health and Safety Code, no application or permit shall be denied for an ADUaccessory dwelling unit or JADUjunior accessory dwelling unit that was constructed prior to January 1, 2020 , based solely on either of the following:

1. The ADUaccessory dwelling unit is in violation of building standards pursuant to Article 1 of Chapter 5 of Part 1.5 of Division 13 of the Health and Safety Code (commencing with Section 17960); or
Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 4 2. The ADUaccessory dwelling unit does not comply with state law or the provisions of the Gardena Zoning Code regulating ADUaccessory dwelling units.

B. The provisions of subsection A shall not apply to a building that is deemed substandard pursuant to Section 17920.3 of the Health and Safety Code.

C. Before submitting an application for a permit, the homeowner may obtain a confidential third-party code inspection from a licensed contractor to determine the unit’s existing condition or potential scope of building improvements before submitting an application for a permit.

D. Upon receiving an application to permit a previously unpermitted ADU accessory dwelling unit or JADUjunior accessory dwelling unit constructed before January 1, 2020, an inspector from the city may inspect the unit for compliance with health and safety standards and provide recommendations to comply with such standards in order to obtain a permit. The city shall not penalize an applicant for having the unpermitted ADUaccessory dwelling unit or JADUjunior accessory dwelling unit and shall approve necessary permits to correct noncompliance with health and safety standards.

E. N o impact fees or connection or capacity charges shall be imposed on a homeowner applying for a permit for a previously unpermitted junior or accessory dwelling unit built before January 1, 2020, except when the utility infrastructure is required to comply with Health and Safety Code Section 17920.3 and authorized by Government Code Section 66324(e) 66311.5.

F. Enforcement. Until January 1, 2030, the city shall issue a statement along with a notice to correct a violation of any provision of any building standard relating to an accessory dwelling unit that provides substantially as follows:

You have been issued an order to correct violations or abate nuisances relating to your accessory dwelling unit. If you believe that this correction or abatement is not necessary to protect the public health and safety you may file an application with the Community Development Director. If the city determines that enforcement is not required to protect the health and safety, enforcement shall be delayed for a period of five years from the date of the original notice.

18.13.030 Zones/locations allowed.

A. Accessory dwelling units shall be allowed on all legally existing residentially zoned lots where a single-family dwelling exists or has been proposed.

B. Accessory dwelling units shall be allowed on all legally existing residentially zoned lots where an existing multifamily structure exists or has been proposed.

C. Accessory dwelling units shall be allowed on all legally existing mixed- use zoned lots where an existing single-family or multifamily dwelling exists or has been proposed.

Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 5 E. An accessory dwelling unit may be constructed in an attached or detached garage or in an existing accessory structure.

18.13.040 General requirements.

A. Number. Unless otherwise allowed by Section 18.13.060(A), only one accessory dwelling unit or one junior accessory dwelling unit may be allowed per residential lot.

B. Accessory dwelling units shall not be sold separately from the primary dwelling, except to the extent that the sale meets the requirements of Government Code Section 66341 with regard to a qualified nonprofit corporation.

C. Neither the accessory dwelling unit , junior accessory dwelling unit, nor any other residence located on the property, nor any part thereof, shall be rented out for less than thirty-one31 consecutive calendar days.

D. Repealed.

E. Fees.

1. Impact fees.
a. No impact fee shall be imposed on any junior accessory dwelling unit and/or any accessory dwelling unit less than with 750 square feet or less in of interior livable area size.
b. For accessory dwelling units 750 square feet or greater than 750 square feet of interior livable area, impact fees shall be charged proportionately in relation to the square footage of the primary dwelling.
c. All applicable public service and applicable recreation impact fees shall be paid prior to occupancy in accordance with Government Code Sections 66000 et seq. and 66012 et seq.
d. For purposes of this section, “impact fee” shall have the same meaning as set forth in Government Code Section 66324.

2. Connection Fees/Capacity Charges.
a. An accessory dwelling unit shall not be considered to be a new residential use for purposes of calculating connection fees or capacity charges for utilities, including for water and sewer service, unless the accessory dwelling unit is being constructed with a new single-family dwelling.
b. For an accessory dwelling unit contained within a proposed or existing single-family dwelling meeting the requirements of Section 18.13.060A.1, the city shall not impose a connection fee or capacity charge, unless the unit is being constructed with a new single -family dwelling. For all other accessory dwelling units, the city shall Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 6 charge a connection fee or capacity charge that is proportionate to the burden of the proposed accessory dwelling unit based on the size of the unit or number of plumbing fixtures.

F. Accessory dwelling units are ancillary to the primary dwelling unit. Therefore, accessory dwelling units and junior accessory dwelling units shall not count in determining density or lot coverage and are considered a residential use consistent with the existing general plan and zoning designation for the lot. Accessory dwelling units and/or junior accessory dwelling units shall be permitted on a qualifying residentially zoned lot regardless of applicable lot coverage, open space, floor area ratio, and minimum lot size standards for the underlying zone.

G. When an accessory dwelling unit is being proposed with a new primary dwelling unit, the city shall not issue a certificate of occupancy for an accessory dwelling unit before it issues a certificate of occupancy for the primary dwelling unit.

18.13.050 Development regulations.

A. Accessory dwelling units shall be required to comply with the objective development standards of the underlying zoning district and the applicable provisions of Chapter 18.42 unless superseded by a provision of this chapter or if such regulation prohibits the construction of an accessory dwelling unit of at least eight hundred 800 square feet.

B. An accessory dwelling unit shall have a separate entrance from the primary dwelling which shall be located on a different plane than the entrance for the primary dwelling in the case of a single-family dwelling.

C. No passageway as defined in Government Code Section 66313 shall be required for the construction of an accessory dwelling unit.

D. Accessory dwelling units shall comply with all applicable building code requirements with the exception that fire sprinklers shall not be required in an accessory dwelling unit if they are not required for the primary dwelling and the construction of an accessory dwelling unit shall not trigger a requirement for sprinklers to be installed in the primary dwelling.

E. Size.

1. The floor area interior livable space of an attached or detached accessory dwelling unit shall not exceed eight hundred fifty 850 square feet for a studio or one bedroom or one thousand 1,000 square feet for a unit that contains more than one bedroom.

2. The minimum size of an accessory dwelling unit shall not be less than that allowed for an efficiency unit.

Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 7 3. The development standards of this section shall be waived to the extent required in order to allow an accessory dwelling unit that is eight hundred 800 square feet, that does not exceed the height requirements set forth in subsection F of this section, and has a minimum of four-foot side and rear yard setbacks.

F. Setbacks. Except as specified below, an accessory dwelling unit shall be required to comply with the setback requirements of the zone in which the unit is to be located.

1. No setback shall be required for an existing living area, or a legally an existing accessory structure, including a garage, that is converted to an accessory dwelling unit or a new accessory dwelling unit constructed in the same location and built to the same dimensions as the existing structure.

2. No setback greater than four feet shall be required for side and rear yard setbacks for all other accessory dwelling units not covered by subsection F .1 of this section.

3. An attached or detached accessory dwelling unit shall be at least six feet from all other buildings on the lot or on any adjacent lot.

4. An attached or detached accessory dwelling unit shall be located behind the front yard setback, unless the accessory dwelling unit is being constructed in the exact location and to the same dimensions as a previously existing approved accessory structure, including an attached or detached garage. This requirement shall not apply to an accessory dwelling unit that is required to be approved pursuant to Section 66323 of the California Government Code and Section 18.13.060 of this Code. This requirement shall also be waived to the extent that it prohibits an accessory dwelling unit of eight hundred 800 square feet from being built with four -foot side and rear yard setbacks in compliance with all other development standards.

5. No portion of an accessory dwelling unit may encroach into any public or private easement such as a utility easement unless the easement holder has provided written permission to construct the accessory dwelling unit in the manner proposed. To establish a rebuttable presumption of compliance with this requirement, the applicant may provide a written declaration under penalty of perjury affirming compliance with this requirement. The declaration shall be in a form acceptable to the city attorney.

G. Height. The height of an accessory dwelling unit shall be as follows:

1. A height of sixteen16 feet for a detached accessory dwelling unit on a lot with an existing or proposed single-family or multifamily dwelling unit.

2. A height of eighteen18 feet for a detached accessory dwelling unit on a lot with an existing or proposed single- family or multifamily dwelling unit that is within one - half1/2 mile walking distance of a major transit stop or a high- quality transit corridor. An additional two feet shall be allowed if required to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit.

Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 8 3. A height of eighteen18 feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling.

4. A height of twenty-five25 feet or the height limit of the applicable zone that applies to the primary dwelling, whichever is lower, for an accessory dwelling unit that is attached to a primary dwelling unit or built above an existing garage. In no event shall the accessory dwelling unit exceed two stories.

5. An accessory dwelling unit may be built on top of a garage; provided, that the garage is maintained for parking and the total height of the structure does not exceed twenty-five25 feet. If an accessory dwelling unit is built pursuant to this provision, a declaration shall be recorded that the garage must be maintained for parking.

H. Parking.

1. Parking shall be required at the rate of one space for each accessory dwelling unit that contains at least one bedroom. No parking spaces shall be required for a studio unit or for an accessory dwelling unit created within an existing living space.

2. Parking spaces may be provided through tandem parking on an existing driveway; provided, that such parking does not encroach into the public sidewalk.

3. Parking spaces for accessory dwelling units may be provided in paved portions of setback areas; provided, that the amount of paving does not exceed the total amount of paving and hardscaped areas that are otherwise allowed by this title.

4. When a garage, carport, uncovered parking space, or covered parking structure is demolished or converted in conjunction with the construction of an accessory dwelling unit, such parking spaces need not be replaced.

5. Tandem parking and parking in setback areas shall not be allowed if the community development director makes specific findings that such parking is not feasible based upon specific site or regional topographical, or fire and life safety conditions.

6. Notwithstanding any other provision of this subsection H, no parking shall be required for the accessory dwelling unit if any of the following conditions apply:
a. The accessory dwelling unit is located within one -half1/2 mile walking distance of public transit;
b. The accessory dwelling unit is located within an architecturally and historically significant district;
c. The accessory dwelling unit is part of the proposed or existing primary dwelling or an existing accessory structure;
d. When on-street parking permits are required, but not offered to the occupant of the accessory dwelling unit;
Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 9 e. When there is a car share vehicle located within one block of the accessory dwelling unit; or
f. When a permit application for an accessory dwelling unit is submitted with a permit application to create a new single-family or multifamily dwelling on the same lot, provided the ADUaccessory dwelling unit or parcel satisfies any other criteria listed in this subsection H.

I. Utilities.

1. All utility installations shall be placed underground.

2. For an accessory dwelling unit contained within an existing single- family dwelling meeting the requirements of Section 18.13.060(A)(1), the city shall not require the installation of a new or separate utility connection between the accessory dwelling unit and the utility unless the accessory dwelling is being constructed with a new single- family dwelling.

3. For all other accessory dwelling units other than those described in subsection (I)(2) of this section, the city shall require a new or separate utility connection between the accessory dwelling unit and the utility.

J. The number of curb cuts allowed shall be governed by the underlying zoning regulations.

K. An applicant may turn an existing single-family dwelling into the accessory dwelling unit and develop a new primary residence elsewhere on the lot if both structures meet all requirements of this chapter and the R-1 zone, including size limitations.

L. All references to square footage of an accessory dwelling unit or junior accessory dwelling unit in this chapter are based on the square footage of the interior livable space.

Livable space includes but is not limited to bedrooms, bathrooms, kitchens, laundry rooms, closets, and interior stairs.

M. No portion of an accessory dwelling unit may encroach into any public or private easement such as a utility easement unless the easement holder has provided written permission to construct the accessory dwelling unit in the manner proposed. To establish a rebuttable presumption of compliance with this requirement, the applicant may provide a written declaration under penalty of perjury affirming compliance with this requirement.

The declaration shall be in a form acceptable to the city attorney.

NL. Affordability Information (RHNA). Applicants shall provide the city with all information reasonably requested by the city to allow the city to classify the ADUaccessory dwelling unit by income category for the city’s annual housing report.

Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 10 18.13.060 Mandatory approvals.

A. Notwithstanding any other provision of this chapter, the city shall ministerially approve an application for any combination of the following accessory dwelling units within a residential or mixed- use zone. Accessory dwelling units and junior accessory dwelling units qualifying for mandatory approval under this section shall not be subject to any development or objective design standards except those expressly authorized by Government Code Section 66323 and set forth in this chapter.

1. One accessory dwelling unit and one junior accessory dwelling unit within the existing or proposed space of a single-family dwelling or accessory structure. a. An expansion of up to one hundred fifty 150 square feet shall be allowed in an accessory structure solely for the purposes of accommodating ingress and egress.
b. The junior or accessory dwelling unit shall have exterior access separate from the existing or proposed single-family dwelling. c. The side and rear setbacks shall be sufficient for fire and safety. d. If the unit is a junior accessory dwelling unit, it shall comply with the requirements of Section 18.13.070.

2. One new detached new construction accessory dwelling unit with minimum four-foot side and rear yard setbacks on a lot with an existing or proposed single- family dwelling; provided, that the unit shall not be more than eight hundred 800 square feet interior livable space and shall not exceed the height requirements set forth in Section 18.13.050(G)(1) through (3).
a. A junior accessory dwelling unit may be developed in conjunction with this type of detached accessory dwelling unit, provided it complies with the requirements of subsection (A)(1) of this section.

3. On a lot with a multifamily dwelling structure, up to twenty-five25 percent of the existing total multifamily dwelling units, but no less than one unit, shall be allowed within the portions of the existing structure that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages; provided, that each unit complies with state building standards for dwellings.

4. On a lot with a proposed multifamily dwelling structure, up to two detached units; provided that neither unit exceeds the height requirements set forth in Section 18.13.050(G)(1) through (3) and has at least four -foot side and rear yard setbacks.

5. On a lot with an existing multifamily dwelling structure, up to eight detached units, but in no event more than the number of existing units on the lot, provided that Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 11 neither unit exceeds the height requirements set forth in Section 18.13.050(G)(1) through (3) and has at least four-foot side and rear yard setbacks.

6. A ccessory dwelling units and junior accessory dwelling unit s approved under this section may not be combined with any other accessory dwelling unit or junior accessory dwelling unit unless otherwise authorized by this chapter.

B. For those junior/or accessory dwelling units which require mandatory approval, the city shall not require the correction of nonconforming zoning conditions.

C. The installation of fire sprinklers shall not be required in an accessory dwelling unit approved under this section if fire sprinklers are not required for the primary residence.

D. No unit approved under this section shall be rented for a period of 30 days or less than 31 days.

18.13.070 Junior accessory dwelling units.

A. One junior accessory dwelling unit shall be allowed in an existing or proposed single-family dwelling, including in an attached garage. A junior accessory dwelling unit may also be allowed on the same lot as an accessory dwelling unit permitted under Section 18.13.060A.1 or 2.

B. The junior accessory dwelling unit shall be required to contain at least an efficiency kitchen which includes a sink, cooking appliances and a food preparation counter and storage cabinets that are of reasonable size in relation to the junior accessory dwelli ng unit.

C. The junior accessory dwelling unit shall be required to have a separate entrance from the primary dwelling which shall be located on a different side of the home than the front door of the primary dwelling.

D. The junior accessory dwelling unit may, but is not required to, include separate sanitation facilities. If separate sanitation facilities are not provided, the junior accessory dwelling unit shall share sanitation facilities with the single- family residence and shall have direct access to the single-family residence from the interior of the dwelling unit.

E. No additional parking shall be required for a junior accessory dwelling unit.

F. Junior accessory dwelling units shall be required to comply with applicable building standards, except that fire sprinklers shall not be required if they were not required for the single-family residence.

G. The city shall not require the correction of a nonconforming zoning condition as a requirement for the junior accessory dwelling unit.

Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 12 H. A deed restriction shall be required to be recorded on the property on which a junior accessory dwelling unit is constructed, which deed restriction which shall run with the land. The deed restriction shall provide for the following:

1. A prohibition on the sale of the junior accessory dwelling unit separate from the sale of the single-family residence;

2. A restriction that prohibits the junior accessory dwelling unit from being enlarged beyond five hundred500 square feet;

3. A restriction from renting either the junior accessory dwelling unit or the single-family dwelling or any part thereof for less than thirty-one31 consecutive calendar days;

4. If the junior accessory dwelling unit has shared sanitation facilities with the primary unit, aA restriction that the owner resides in either the single- family dwelling or the junior accessory dwelling unit. Notwithstanding the foregoing, this restriction shall not apply if the owner of the single- family residencedwelling is a governmental agency, land trust, or housing organization;

5. A statement that the deed restrictions may be enforced against future purchasers;

6. A statement that the city shall be entitled to all legal and equitable remedies available under the law upon the default of any covenant in the deed restriction; and

7. A statement that the prevailing party shall be entitled to reimbursement of its reasonable attorneys’ fees and costs.

I. For the purposes of applying any fire or life protection ordinance or regulation, or providing service water, sewer, or power, including a connection fee, a junior accessory dwelling unit shall not be considered to be a separate or new dwelling unit.

SECTION 2. CEQA. This Ordinance is exempt from CEQA pursuant to Public Resources Code Section 21080.17 which exempts ordinances implementing accessory dwelling unit ordinances.

SECTION 3. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared unconstitutional.

SECTION 4. Certification. The City Clerk shall certify the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said city ; shall Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3 13 make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publi cation of general circulation.

SECTION 5. Effective Date. This Ordinance shall not become effective or be in force until thirty (30) days from and after the date of its adoption.

SECTION 6. HCD. The City Clerk shall send a copy of this Ordinance to the Department of Housing and Community Development within 60 days of adoption as required by State law.

Passed, approved, and adopted this ____ day of __________, 2026.

__
TASHA CERDA, Mayor

ATTEST:

__
BECKY ROMERO, City Clerk

APPROVED AS TO FORM:

_
CARMEN VASQUEZ, City Attorney
Docusign Envelope ID: DC4B19D3-162C-8696-81D9-A732D42226A3

RESOLUTION NO. PC 10-26

A RESOLUTION OF THE PLANNING AND ENVIRONMENTAL QUALITY

COMMISSION OF THE CITY OF GARDENA, CALIFORNIA

RECOMMENDING THAT THE CITY COUNCIL APPROVE ZONE TEXT
AMENDMENT # 2-26, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA AMENDING CHAPTER 18.13 OF

THE GARDENA MUNICIPAL CODE RELATING TO ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS AND

MAKING A DETERMINATION THAT THE ORDINANCE IS EXEMPT

FROM CEQA PURSUANT TO PUBLIC RESOURCES CODE SECTION
21080.17
WHEREAS, State law regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) has been continually amended by the State legislature, including three new bills enacted during the 2025 Legislative session; and

WHEREAS, the City of Gardena wishes to amend its provisions on ADUs and JADUs to be compliant with State law; and

WHEREAS, On July 21 , 2026 , the Planning and Environmental Quality Commission conducted a duly noticed public hearing as prescribed by law to consider the code amendment, gave all persons interested therein an opportunity to be heard, and voted to recommend the City Council’s approval and adoption of the code amendment; and

WHEREAS, based on review of the State California Environmental Quality Act (CEQA) Guidelines, the Planning and Environmental Quality Commission finds and determines that the ordinance is exempt from CEQA pursuant to Public Resources Code Section 21080.17 which exempts ordinances implementing accessory dwelling unit ordinances; and

WHEREAS, the Planning and Environmental Quality Commission has duly considered all information presented to it, including written staff reports and any testimony provided at the public hearing, with all testimony received being made a part of the public record.

NOW, THEREFORE, THE PLANNING AND ENVIRONMENTAL QUALITY

CONTROL COMMISSION OF THE CITY OF GARDENA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION NO. 1. The above recitals are true and correct and are incorporated herein as if set forth herein in full.

PC Resolution No. 10-26 ZTA #2-26
July 21, 2026

Page 2 of 3 ends

2 SECTION NO. 2. Based on all evidence presented and the findings set forth herein, Zone Text Amendment # 2-26, which is attached hereto as Exhibit A, is hereby found to be consistent with the Gardena General Plan and the implementation thereof, and that the public necessity, convenience, general welfare, and good zoning practices require Zone Text Amendment # 2-26.

SECTION NO. 3 . Pursuant to the State California Environmental Quality Act (CEQA) Guidelines, the Planning Commission finds and determines that the ordinance is exempt from CEQA pursuant to Public Resources Code Section 21080.17 which exempts ordinances implementing accessory dwelling unit ordinances.

SECTION NO. 5 . Based on all the documents, oral testimony, and other evidence presented in connection with this proceeding and in this Resolution, the Planning and Environmental Quality Commission recommends that the City Council approve Zone Text Amendment # 2-26.

Wright-Scherr, Kanhan, Sherman, Henderson and Langley
None
None
1 ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA AMENDING CHAPTER 18.13 OF THE GARDENA

MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND

JUNIOR ACCESSORY DWELLING UNITS AND MAKING A

DETERMINATION THAT THE ORDINANCE IS EXEMPT FROM CEQA
PURSUANT TO PUBLIC RESOURCES CODE SECTION 21080.17

WHEREAS, State law regarding Accessory Dwelling Units (ADUs) and Junior Accessory Dwelling Units (JADUs) has been continually amended by the State legislature, including three new bills enacted during the 2025 Legislative session; and WHEREAS, the City of Gardena wishes to amend its provisions on ADUs and JADUs to be compliant with State law; and
WHEREAS, on July 21, 2026 the Planning Commission held a duly noticed public hearing at which time it considered all evidence presented, both written and oral; and WHEREAS, at the close of the public hearing the Planning Commission adopted a resolution recommending that the City Council adopt this Ordinance , including the finding that adoption is exempt from CEQA; and
WHEREAS, on _______, 2026, the City Council held a duly noticed public hearing at which time it considered all evidence presented, both written and oral;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Chapter 18.13 of the Gardena Municipal Code is hereby amended to read as follows:

Chapter 18.13

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS

18.13.010 Purpose.

Accessory dwelling units provide housing for extended family members, students, the elderly, in-home health care providers, the disabled, and others, at below market prices within existing neighborhoods. Homeowners who create accessory dwelling units can benefit from added income, and an increased sense of security. Allowing accessory dwelling units in zones allowing residential uses provides needed additional rental 2 housing. This chapter provides the requirements for the establishment of accessory dwelling units consistent with California Government Code Sections 66310 through 66342.

B. For purposes of this chapter, “primary dwelling” shall mean as follows:

1. In the case of a single -family residential zone, the existing single -family dwelling, or the larger of two proposed units.

2. In the case of any other residential or mixed -use zone in which a single - family dwelling exists on the property, the existing dwelling.

3. In the case of multifamily or mixed-use zone which allows a residential use, the existing or proposed multifamily units.

C. For purposes of this chapter, words and phrases defined in Government Code Sections 66310 through 66342 shall have the same meaning when used in this chapter.

18.13.020 Applications – Junior and accessory dwelling units.

2. If a determination is not made within the 15 business days, the application shall be deemed to be complete.

3. Any resubmitted or additional application is subject to a 15 business day review period and determination as set forth for initial applications.

1. If the application is submitted in conjunction with an application for a new single-family or multifamily dwelling, the application for the junior or accessory dwelling 3 unit shall not be acted upon until the application for the new single -family or multifamily dwelling is approved.

43. If a detached garage is to be replaced with an accessory dwelling unit, the demolition permit shall be reviewed with the application for the accessory dwelling unit and issued at the same time.

54. The city shall grant a delay if requested by the applicant.

CB. All applications for junior and accessory dwelling units shall be accompanied by an application fee.

DC. Junior and accessory dwelling units shall be subject to applicable inspection and permit fees.

18.13.025 Unpermitted structures constructed prior to January 1, 2020.

1. The ADUaccessory dwelling unit is in violation of building standards pursuant to Article 1 of Chapter 5 of Part 1.5 of Division 13 of the Health and Safety Code (commencing with Section 17960); or
4 2. The ADUaccessory dwelling unit does not comply with state law or the provisions of the Gardena Zoning Code regulating ADUaccessory dwelling units.

B. The provisions of sub section A shall not apply to a building that is deemed substandard pursuant to Section 17920.3 of the Health and Safety Code.

D. Upon receiving an application to permit a previously unpermitted ADUaccessory dwelling unit or JADUjunior accessory dwelling unit constructed before January 1, 2020, an inspector from the city may inspect the unit for compliance with health and safety standards and provide recommendations to comply with such standards in order to obtain a permit. The city shall not penalize an applicant for having the unpermitted ADUaccessory dwelling unit or JADUjunior accessory dwelling unit and shall approve necessary permits to correct noncompliance with health and safety standards.

E. No impact fees or connection or capacity charges shall be imposed on a homeowner applying for a permit for a previously unpermitted junior or accessory dwelling unit built before January 1, 2020, except when the utility infrastructure is required to comply with Health and Safety Code Section 17920.3 and authorized by Government Code Section 66324(e) 66311.5.

18.13.030 Zones/locations allowed.

A. Accessory dwelling units shall be allowed on all legally existing residentially zoned lots where a single-family dwelling exists or has been proposed.

B. Accessory dwelling units shall be allowed on all legally existing residentially zoned lots where an existing multifamily structure exists or has been proposed.

C. Accessory dwelling units shall be allowed on all legally existing mixed -use zoned lots where an existing single-family or multifamily dwelling exists or has been proposed.

D. Nothing herein is meant to override the provisions of conditions, covenants, and restrictions for a housing development project relating to accessory dwelling units to the extent such restrictions comply with state law.
5 E. An accessory dwelling unit may be constructed in an attached or detached garage or in an existing accessory structure.

18.13.040 General requirements.

A. Number. Unless otherwise allowed by Section 18.13.060(A), only one accessory dwelling unit or one junior accessory dwelling unit may be allowed per residential lot.

D. Repealed.

E. Fees.

2. Connection Fees/Capacity Charges.
a. An accessory dwelling unit shall not be considered to be a new residential use for purposes of calculating connection fees or capacity charges for utilities, including for water and sewer service, unless the accessory dwelling unit is being constructed with a new single-family dwelling.
b. For an accessory dwelling unit contained within a proposed or existing single-family dwelling meeting the requirements of Section 18.13.060A.1, the city shall not impose a connection fee or capacity charge, unless the unit is being constructed with a new single -family dwelling. For all other accessory dwelling units, the city shall 6 charge a connection fee or capacity charge that is proportionate to the burden of the proposed accessory dwelling unit based on the size of the unit or number of plumbing fixtures.

18.13.050 Development regulations.

C. No passageway as defined in Government Code Section 66313 shall be required for the construction of an accessory dwelling unit.

E. Size.

2. The minimum size of an accessory dwelling unit shall not be less than that allowed for an efficiency unit.
7 3. The development standards of this section shall be waived to the extent required in order to allow an accessory dwelling unit that is eight hundred 800 square feet, that does not exceed the height requirements set forth in subsection F of this section, and has a minimum of four-foot side and rear yard setbacks.

F. Setbacks. Except as specified below, an accessory dwelling unit shall be required to comply with the setback requirements of the zone in which the unit is to be located.

2. No setback greater than four feet shall be required for side and rear yard setbacks for all other accessory dwelling units not covered by subsection F .1 of this section.

3. An attached or detached accessory dwelling unit shall be at least six feet from all other buildings on the lot or on any adjacent lot.

G. Height. The height of an accessory dwelling unit shall be as follows:

1. A height of sixteen16 feet for a detached accessory dwelling unit on a lot with an existing or proposed single-family or multifamily dwelling unit.

2. A height of eighteen18 feet for a detached accessory dwelling unit on a lot with an existing or proposed single -family or multifamily dwelling unit that is within one- half1/2 mile walking distance of a major transit stop or a high -quality transit corridor. An additional two feet shall be allowed if required to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit. 8 3. A height of eighteen18 feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling.

H. Parking.

2. Parking spaces may be provided through tandem parking on an existing driveway; provided, that such parking does not encroach into the public sidewalk.

6. Notwithstanding any other provision of this subsection H, no parking shall be required for the accessory dwelling unit if any of the following conditions apply:
a. The accessory dwelling unit is located within one-half1/2 mile walking distance of public transit;
b. The accessory dwelling unit is located within an architecturally and historically significant district;
c. The accessory dwelling unit is part of the proposed or existing primary dwelling or an existing accessory structure;
d. When on-street parking permits are required, but not offered to the occupant of the accessory dwelling unit;
9 e. When there is a car share vehicle located within one block of the accessory dwelling unit; or
f. When a permit application for an accessory dwelling unit is submitted with a permit application to create a new single-family or multifamily dwelling on the same lot, provided the ADUaccessory dwelling unit or parcel satisfies any other criteria listed in this subsection H.

I. Utilities.

1. All utility installations shall be placed underground.

2. For an accessory dwelling unit contained within an existing single -family dwelling meeting the requirements of Section 18.13.060(A)(1), the city shall not require the installation of a new or separate utility connection between the accessory dwelling unit and the utility unless the accessory dwelling is being constructed with a new single - family dwelling.

J. The number of curb cuts allowed shall be governed by the underlying zoning regulations.

L. All references to square footage of an accessory dwelling unit or junior accessory dwelling unit in this chapter are based on the square footage of the interior livable space.

Livable space includes but is not limited to bedrooms, bathrooms, kitchens, laundry rooms, closets, and interior stairs.

The declaration shall be in a form acceptable to the city attorney.

10 18.13.060 Mandatory approvals.

A. Notwithstanding any other provision of this chapter, the city shall ministerially approve an application for any combination of the following accessory dwelling units within a residential or mixed -use zone . Accessory dwelling units and junior accessory dwelling units qualifying for mandatory approval under this section shall not be subject to any development or objective design standards except those expressly authorized by Government Code Section 66323 and set forth in this chapter.

2. One new detached new construction accessory dwelling unit with minimum four-foot side and rear yard setbacks on a lot with an existing or proposed single -family dwelling; provided, that the unit shall not be more than eight hundred 800 square feet interior livable space and shall not exceed the height requirements set forth in Section 18.13.050(G)(1) through (3).
a. A junior accessory dwelling unit may be developed in conjunction with this type of detached accessory dwelling unit, provided it complies with the requirements of subsection (A)(1) of this section.

5. On a lot with an existing multifamily dwelling structure, up to eight detached units, but in no event more than the number of existing units on the lot, provided that 11 neither unit exceeds the height requirements set forth in Section 18.13.050(G)(1) through (3) and has at least four-foot side and rear yard setbacks.

6. Accessory dwelling unit s and junior accessory dwelling unit s approved under this section may not be combined with any other accessory dwelling unit or junior accessory dwelling unit unless otherwise authorized by this chapter.

B. For those junior/or accessory dwelling units which require mandatory approval, the city shall not require the correction of nonconforming zoning conditions.

C. The installation of fire sprinklers shall not be required in an accessory dwelling unit approved under this section if fire sprinklers are not required for the primary residence.

D. No unit approved under this section shall be rented for a period of 30 days or less than 31 days.

18.13.070 Junior accessory dwelling units.

A. One junior accessory dwelling unit shall be allowed in an existing or proposed single-family dwelling, including in an attached garage. A junior accessory dwelling unit may also be allowed on the same lot as a n accessory dwelling unit permitted under Section 18.13.060A.1 or 2.

D. The junior accessory dwelling unit may, but is not required to, include separate sanitation facilities. If separate sanitation facilities are not provided, the junior accessory dwelling unit shall share sanitation facilities with the single -family residence and shall have direct access to the single-family residence from the interior of the dwelling unit.

E. No additional parking shall be required for a junior accessory dwelling unit.

G. The city shall not require the correction of a nonconforming zoning condition as a requirement for the junior accessory dwelling unit.
12 H. A deed restriction shall be required to be recorded on the property on which a junior accessory dwelling unit is constructed, which deed restriction which shall run with the land. The deed restriction shall provide for the following:

1. A prohibition on the sale of the junior accessory dwelling unit separate from the sale of the single-family residence;

2. A restriction that prohibits the junior accessory dwelling unit from being enlarged beyond five hundred500 square feet;

3. A restriction from renting either the junior accessory dwelling unit or the single-family dwelling or any part thereof for less than thirty-one31 consecutive calendar days;

4. If the junior accessory dwelling unit has shared sanitation facilities with the primary unit, a A restriction that the owner resides in either the single -family dwelling or the junior accessory dwelling unit. Notwithstanding the foregoing, this restriction shall not apply if the owner of the single -family residencedwelling is a governmental agency, land trust, or housing organization;

5. A statement that the deed restrictions may be enforced against future purchasers;

6. A statement that the city shall be entitled to all legal and equitable remedies available under the law upon the default of any covenant in the deed restriction; and

7. A statement that the prevailing party shall be entitled to reimbursement of its reasonable attorneys’ fees and costs.

SECTION 2. CEQA. This Ordinance is exempt from CEQA pursuant to Public Resources Code Section 21080.17 which exempts ordinances implementing accessory dwelling unit ordinances.

SECTION 4. Certification. The City Clerk shall certify the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said city; shall 13 make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publi cation of general circulation.

SECTION 5. Effective Date. This Ordinance shall not become effective or be in force until thirty (30) days from and after the date of its adoption.

SECTION 6. HCD. The City Clerk shall send a copy of this Ordinance to the Department of Housing and Community Development within 60 days of adoption as required by State law.

Passed, approved, and adopted this ____ day of __________, 2026.

__
TASHA CERDA, Mayor

ATTEST:

__
MINA SEMENZA, City Clerk

APPROVED AS TO FORM:

_
CARMEN VASQUEZ, City Attorney

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 14C.

Section: DEPARTMENTAL

ITEMS - COMMUNITY

DEVELOPMENT
Meeting Date: August 25,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Consideration of a contract with spcaLA for Animal Sheltering and Services COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve the contract between the City and spcaLA for a 12 month term beginningSeptember 1, 2026 through August 31, 2027 RECOMMENDATION AND STAFF SUMMARY:

Since 2021, the City has utilized the services of the Los Angeles Society for the Prevention of Cruelty to Animals(spcaLA) for Animal Sheltering and Services. For the past 5 years, staff has been satisfied with the servicesprovided. The spcaLA has been both accessible (shelter located in Hawthorne) and responsive in assisting ouranimal control division.

Under the proposed contract, the monthly service fee was adjusted from $23,900 to $22,040, and would include upto 70 animal intakes per month. Any intake exceeding the monthly limit of 70 animals would be subject to anadditional fee of $310 per animal. The daily holding fee for animals housed beyond the initial 3-day holding periodwould remain the same at $100 per animal, per day.

Besides the Los Angeles County Carson Animal Shelter, other agencies with competitive rates such as SEAACAand the Humane Society either do not service the area of Gardena or do not have the capacity to take on newclients.

Staff recommends that the City Council approve the contract between the City and spcaLA for:

A 12 month term beginning September 1, 2026 through August 31, 2027.

FISCAL IMPACT/COST:

General Fund Estimated Total Contract Amount of $311,800 for 10 Months in FY 2026-2027 and 2 Months in FY2027-2028.

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
2026-2027 SPCALA City Animal Sheltering Svcs Contract.pdf

ANIMAL SHELTERING

SERVICES CONTRACT

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Per special request of the City - but no less than the minimum required by law, this AGREEMENT is entered into on this _1st day of September 2026 between the _CITY OF GARDENA a general law city and municipal corporation, (“CITY”) and THE LOS ANGELES SOCIETY FOR THE PREVENTION OF CRUELTY TO ANIMALS (spcaLA), a California Corporation (“CONTRACTOR”).

In consideration of the mutual promises, covenants and conditions hereinafter set forth, CITY and CONTRACTOR hereby agree as follows:

1. SCOPE OF SERVICES:
a) CONTRACTOR will serve as the Director of Animal Sheltering for CITY in accordance with holding periods required by applicable law. CONTRACTOR will accept animals from CITY including stray animals found in CITY turned in by any citizen. CONTRACTOR will also accept owned animals relinquished by citizens of the CITY [upon payment of the CONTRACTOR’S fee for such services]. To fulfill this responsibility CONTRACTOR will maintain an animal shelter located at 12910 Yukon Avenue in the City of Hawthorne during the term of this Agreement. CONTRACTOR may, in its sole discretion, move animals to another suitable sheltering facility for any reason, including but not limited to maintenance, business necessity, a natural disaster or a pandemic.
b) CITY agrees to ensure that ANY animal, regardless of age or species requiring immediate medical attention receives emergency medical care as required by applicable law before depositing said animal with CONTRACTOR. CITY is requested to bring veterinary medical records from the hospital with the animal. If animals requiring medical attention are deposited with CONTRACTOR in violation of this contract, the City will be charged an additional one-thousand Dollars ($1,000.00) Admin fee per animal in addition to and including all medical expenses and transportation fees and service charges incurred within the holding period. These charges will be added to the monthly invoice from CONTRACTOR and billed to the CITY.
c) CITY agrees no un-weaned animals will be deposited after normal business hours as they can die due to the lack of care. An additional One-thousand Dollars ($1,000.00) fee will be added to the monthly invoice from CONTRACTOR for each un-weaned animal deposited after normal business hours. d) CITY agrees to ensure to collect One Hundred and Fifty Dollars ($150.00) relinquishment fee for owner relinquished animals (live and dead), and remit to CONTRACTOR upon delivery of animal with checks to be made payable to spcaLA. If the CITY does not fulfill this requirement, CITY agrees to pay One Hundred and Fifty Dollars ($150.00) relinquishment fee to be added to the next month’s invoice. e) CONTRACTOR agrees not to provide animals for scientific research.

2. FEES. CITY agrees to pay CONTRACTOR a sum equal to twenty-two-thousand-and-forty-dollars & 00/100 ($22,040.00) per month for CONTRACTOR’S services for receiving (70) seventy animal intake per month.

Animal intake more than 70 each month will be billed at a rate of Three-hundred and ten Dollar ($310.00) per intake per month and added to the monthly invoice. A One-hundred Dollar ($100.00) fee will be charged per day per animal held in excess of the CITY’S mandated holding period of (3) three days. This includes confiscated animals or any animals being held for any legal or City requested reason, until they are released by the CITY or for legal reasons, to the CONTRACTOR. All holds for owned animals, as per the CITY’S request, are to be delivered in writing. Any requests by the CITY to release held animals must also be delivered in writing to CONTRACTOR.

For a new contract, this monthly fee is based upon costs to the CONTRACTOR and upon initial estimates of animal intake activity provided by the CITY. For a renewal contract, the fee is based upon historical animal intake activity data and increased costs to run the Shelter. In either circumstance, the CONTRACTOR’S costs

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and the CITY’S animal intake activity will be reviewed periodically by the CONTRACTOR during the contract term to determine if an adjustment is needed. Should a fee adjustment be deemed necessary based on either costs or activity, it will take effect on the next invoice delivered to the CITY. CONTRACTOR will invoice CITY each month. CITY agrees to pay each invoice within fourteen (14) days after receipt of an invoice. If payment is not received from CITY by the 20th day of each month, a 10% late fee will be added to the following month’s invoice. The late fee will be added each month until the invoice is paid. If payment is not received, then CONTRACTOR has the right to stop services until the payment is received. CONTRACTOR reserves the right to charge additional fees for violations of SCOPE OF SERVICES up to $5,000.

3. TERM. The term of this Agreement is from September 1, 2026 to August 31, 2027.

4. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a taxpayer identification number.

5. PERMITS AND LICENSES. CONTRACTOR, at its sole expense, will maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.

6. PROJECT COORDINATION AND SUPERVISION.
(a) Denise Jakcsy will be assigned as CONTRACTOR’S Project Manager and will be responsible for coordination with CITY’S Project Manager for the services described herein. (b) _ Garbriel Jiminez __ will be assigned as CITY’S Project Manager and will be personally in charge of and personally supervise the Project on a day-to-day basis on behalf of CITY and will maintain direct communication with CONTRACTOR’S Project Manager to facilitate CONTRACTOR’S provision of the services described herein.

7. TERMINATION FOR CONVENIENCE.
(a) Notwithstanding anything to the contrary set forth in Section 3, either party may terminate this Agreement for convenience at any time with or without cause upon a minimum (30) days’ written notice. Termination will come into effect on the last day of the month following the (30) days’ notice and will be billed for the full month of service the termination takes effect. Any remotes or keys to the facility are to be returned to CONTRACTOR by the CITY on the day the contract terminates. If not returned on the termination date, a fee of One Hundred Dollars ($100.00) per day will be incurred until they are returned. (b) CONTRACTOR and CITY each waive any and all claims for damages that might otherwise arise from termination of this Agreement pursuant to this Section.

8. INDEMNIFICATION. To the fullest extent permitted by law, the parties agree to save, indemnify, defend, and hold harmless each other, and its affiliates, and their directors, officers, employees, agents, successors and assigns, from any and all liability, claims, suits, actions, arbitration proceedings, administrative proceedings, and regulatory

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SERVICES CONTRACT

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proceedings, losses, expenses, or any injury or damage of any kind whatsoever, whether actual, alleged or threatened, attorney fees, expert fees, court costs, and any other costs of any nature without restriction incurred in relation to, as a consequence of, or arising out of, the performance of this Agreement, and attributable to the fault of the other.

Following a determination of the percentage of fault and/or liability by agreement between the Parties or a court of competent jurisdiction, the party responsible for liability to the other will indemnify the other party to this Agreement for the percentage of liability determined. It is expressly understood and agreed that the foregoing will survive termination of this Agreement.

9. ASSIGNABILITY. This agreement is for CONTRACTOR’S unique services. CONTRACTOR may not assign the benefits or burdens of this Agreement without CITY’S prior written consent.

10. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of the method and manner in which the services are performed hereunder.

CONTRACTOR is free to contract for similar services to be performed for other entities while this Agreement is in effect with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of how the services are provided or to exercise a measure of control over the services means that CONTRACTOR will follow the direction of the CITY as to end results only.

11. RECORDS RETENTION.
(a) CONTRACTOR will maintain full and accurate records with respect to all services provided under this Agreement. CONTRACTOR will retain such records for at least three (3) years after termination or final payment under this Agreement.
(b) RECORDS, AUDIT AND RETENTION. The CONTRACTOR shall maintain accounts and records, including personnel, property, and financial records, adequate to identify and account for all costs incurred under this Agreement, and records related to the housing, medical care, treatment and adoption status of animals housed by CONTRACTOR pursuant to this Agreement, for a period of at least three (3) years after the expiration of this Agreement. Such aforementioned records relate solely to CONTRACTOR’S retention of an animal during the Holding Period.

12. INSURANCE.
(a) At all times during the term of this Agreement, CONTRACTOR will maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below.

Type of Insurance Limits (Combined Single)
Commercial general liability: $1,000,000
Business automobile liability: $1,000,000
Workers’ compensation: Statutory limits

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(b) Commercial general liability insurance will meet or exceed the requirements of ISO-CGL Form No. CG 00 01 10 01. The amount of insurance set forth above will be $1,000,000 per occurrence -- $2,000,000 aggregate for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY, its officials, and employees as “additional insured” under said insurance coverage and to state that such insurance will be deemed “primary” such that any other insurance that may be carried by CITY will be excess thereto. Such insurance will be on an “occurrence”, not a “claims made,” basis and will not be cancelable except upon thirty (30) days prior written notice to CITY. (c) Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 07 97, or similar form for CONTRACTOR owned autos.
(d) CONTRACTOR will furnish to CITY duly authenticated Certificates of Insurance and Endorsements evidencing the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY from time to time. Insurance must be placed with insurers with a current A.M.

Best Company rating of “A:VII.”
(e) Should CONTRACTOR, for any reason, fail to maintain the insurance required by this Agreement, CITY may, after providing reasonable written notice to CONTRACTOR, obtain such coverage at CONTRACTOR’S expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate this Agreement pursuant to Section 7.

13. NOTICES. All written communications can be sent by email to Madeline Bernstein [email protected] and others in communication with and followed up by mail from one party to the other sent as follows:

CITY CONTRACTOR

Madeline Bernstein
spcaLA
5026 W. Jefferson Blvd.

Los Angeles, CA 90016

City of Gardena
1700 W. 162nd St
Gardena, CA 90247

Any such written communications will be conclusively deemed to have been received by the addressee at the time of actual delivery of email or when sent by certified or registered mail, return receipt requested, postage prepaid. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notices in the manner prescribed in this paragraph.

14. INTERPRETATION. This Agreement will be construed in accordance with the laws of the State of California, and exclusive venue for any dispute involving this Agreement will be in Los Angeles County.

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15. ENTIRE AGREEMENT. This Agreement sets forth the entire understanding of the parties. There are no other understandings, terms or other Agreements express or implied, oral or written. This Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns.

16. EFFECT OF CONFLICT. In the event of any conflict or inconsistency between any provision of this Agreement, and any other document or agreement, whether oral or written, the provisions of this Agreement will govern and control.

17. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either party.

18. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion, and the balance of this Agreement will continue in full force and effect.

19. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment executed by both parties. CITY’S city manager, or designee, may execute any such amendment on behalf of CITY.

20. COVENANTS AND CONDITIONS. The Parties agree that all of the provisions hereof will be construed as both covenants and conditions, the same as if the words importing such covenants and conditions had been used in each separate paragraph.

21. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and not affect the interpretation of this Agreement.

22. FORCE MAJEURE. Should performance of this Agreement be prevented due to acts of God, fire, flood, earthquake, explosion, hostilities, war, strikes, embargo, riots, government action, civil or military authority, the natural elements, pandemics, or other similar causes beyond the parties’ control, then this Agreement will immediately terminate without obligation of either party to the other.

23. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement.

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SERVICES CONTRACT
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24. COUNTERPARTS. This Agreement may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. [SIGNATURE PAGE FOLLOWS]
THE PARTIES HERETO AGREE TO THE FOREGOING AS EVIDENCED BY THEIR SIGNATURES BELOW. spcaLA and CONTRACTOR City of Gardena
By: ____________________________
Name: _Madeline Berstein_________
Title: __President________________
Date Signed: ____________________
By: ____________________________
Name: _Brenda James_____________
Title: __CFO_____________________
Date Signed: ____________________
By: ____________________________
Name: _Denise Jakcsy_____________
Title: __Senior Director____________
Date Signed: ____________________
By: ____________________________
Name: _________________________
Title: _______________
Date Signed: ____________________
APPROVED AS TO FORM:

By: ____________________________
Name: _________________________
Title: __________________________
Date Signed: ____________________
Clint Osorio
City Manager
Carmen Vasquez
City Attorney
City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 16A.

Section: DEPARTMENTAL

ITEMS - POLICE
Meeting Date: August 25,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Notification of Eligibility for Funding in the Amount of $131,000 Under the Selective Traffic Enforcement Program Award for the 2026-2027 Grant Cycle COUNCIL ACTION REQUIRED:

Staff Recommendation: Accept Grant Award and Authorize Expenditures

RECOMMENDATION AND STAFF SUMMARY:

Staff respectfully recommends that the City Council accept the $131,000 grant award from the State of California, Office of Traffic Safety, for expenditures to be funded under the Selective Traffic Enforcement Program (STEP) for 2026-2027 grant cycle. Utilizing these funds, it is the intent of the Gardena Police Department to conduct best practice strategies to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors & distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness regarding bicycle and pedestrian crashes, and educational programs. In addition, the Police Department will participate in community collaboration and engagement activities to encourage ongoing conversations regarding traffic safety with community members.

FISCAL IMPACT/COST:

Selective Traffic Enforcement Program Award Amount: $131,000

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
STEP Grant Agreement -Gardena PD.pdf

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT27066

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Gardena From:

To:
10/01/2026
09/30/2027 4. AGENCY UNIT TO ADMINISTER GRANT
Gardena Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $131,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A – Problem Statement, Goals and Objectives and Method of Procedure • Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A – Certifications and Assurances
• Exhibit B* – OTS Grant Program Manual
• Exhibit C – Grant Electronic Management System (GEMS) Access

*The item shown with an asterisk (*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS’s approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.

Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee’s own risk and may not be reimbursed.

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8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Victor Gomez

Sergeant

[email protected]

(310) 489-7462

1718 West 162nd Street
Gardena, CA 90247
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Todd Fox

Chief of Police

[email protected]

(310) 217-9651

1718 West 162nd Street
Gardena, CA 90247

(Signature) (Date) (Signature) (Date)

C. FISCAL OFFICIAL

D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Raymond Beeman

Director of Administrative Services

[email protected]

(310) 217-9502

1700 W. 162nd Street
Gardena, CA 90247
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty

Director

[email protected]

(916) 509-3030

2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

(Signature) (Date) (Signature) (Date)

E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang

SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

PC4ZN7VJMHP5

1700 W. 162nd St.

Gardena
90247-3732
ADDRESS: 2208 Kausen Drive Suite 300

Sacramento, CA 95758

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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $131,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above, notwithstanding allocations contingent on availability of federal funds.
$131,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $131,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT27066

1. PROBLEM STATEMENT

Describe the city, county, or jurisdiction this grant will impact.

The City of Gardena is an urban city situated between several larger metropolitan cities such as the Cities of Los Angeles, Torrance, Hawthorne, the unincorporated City of Lennox and near Compton. Only 6 square miles, the city provides police services for a population of nearly 70,000 people. There are nine elementary schools, one middle school, and three high schools within the City of Gardena. There are several businesses in and around these residential communities and schools. Many of these businesses are manufacturing and retail type businesses that are primarily open during the daytime. As a result, there is a high volume of pedestrian and vehicular traffic in and around these areas.

There are also several businesses open during the evening hours, which provide evening entertainment. These establishments include several restaurant style bars, grills, and karaoke bars. Many of these establishments not only provide food for their customers but also provide alcohol and operate into the late evening hours. As a result, alcohol related incidents such as DUI’s and DUI involved collisions tend to be higher in and around these locations.

City of Gardena also has two popular casinos, The Hustler Casino, and the Lucky Lady Club. These casinos are open twenty-four hours a day and seven days a week. The Hustler Casino is located at Redondo Beach Blvd. and Vermont Ave. The Lucky Lady Casino is located near Vermont Ave. and Rosecrans Ave. Each casino serves alcohol on a daily and nightly basis. In the past, they have hosted special events such as concerts and poker tournaments that draw motorists from all different cities. As a result, traffic conditions tend to increase in the area during these events.

The City of Gardena is also bordered by four large freeways: Interstate 91, Interstate 405, Interstate 110, and Interstate 105. Each of these freeways has freeway on-ramps and off-ramps in or near the City of Gardena. State route 91 starts/ends in the City of Gardena. Motorists can take Artesia Blvd. west and in a short amount of time, be in popular beach cities such as Manhattan Beach, Hermosa Beach and Redondo Beach. These cities are popular cities and well known for their nighttime activities. These cities have many drinking establishments that draw visitors from all different counties. At the end of the night, many patrons will drive back through Gardena to access one of these freeways.

Any difference of data contained in this report and any other data reported by OTS may be attributed late- reported collisions, officer-involved traffic collisions, and courtesy reports.

With grant funding provided by the California Office of Traffic Safety, the Gardena Police Department will deploy additional personnel to support current personnel in conducting various traffic enforcement operations. In doing so, it is the City of Gardena’s intent to reduce the number of injuries resulting from collisions while striving towards zero traffic fatalities.

Significant progress has been made in reducing the frequency of fatal DUI collisions when law enforcement agencies coordinate awareness campaigns and enforcement efforts with local, regional, and national efforts. Nationwide, traffic deaths have declined dramatically; however, DUI deaths have not dropped at the same rate which indicates the need to continue to coordinate efforts between law enforcement, community- based-organizations, and media outreach.

An annual review of fatal driving under the influence (DUI) collisions reveals that DUI incidents are typically at their highest during the evening hours. Many of the DUI collisions were found to have occurred during significant time periods such as the winter holiday period (Christmas and New Year’s), the end of summer vacation/Labor Day period. Statistics also suggest that a high frequency of DUI collisions occur during other holiday’s periods throughout the year such as Memorial Day and Independence Day weekends. Other times with a high incident of DUI crimes and collisions include Halloween, Super Bowl, St. Patrick’s Day weekend and Cinco de Mayo weekend. There is a growing problem with street takeovers within our city boarders.

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Based on the high number of fatal collisions, fatality victims, alcohol involved injury collisions, and alcohol involved fatalities, the City of Gardena is requesting additional funding for DUI enforcement details and street take over details.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

All data represents Calander year in 2025.

DUI Arrests
In 2023, 129 DUI arrests were made.

In 2024, 157 DUI arrest were made.

This represents a 21% increase
In 2025, 243 DUI arrest were made.

This represents a 54% increase between 2024 & 2025.

Fatal Traffic Collisions
In 2023, there were 6 fatal traffic collisions.

In 2024, there were 8 fatal traffic collisions.

This represents a 33% increase between 2023 & 2024.

In 2025, there were 6 fatal traffic collisions.

This represents a 25% decrease in traffic fatal collisions between 2024 and 2025.

Injury Traffic Collisions
In 2023, there were 378 injury traffic collisions.

In 2024, there were 339.

This represents a 10% decrease between 2023 & 2024.

In 2025, there were 328.

This represents a 3.2% decrease between 2024 & 2025.

Collision Victims
In 2023, there were 607 victims injured in traffic collisions.

In 2024, there were 489 victims injured.

This represents a 19% decrease between 2023 & 2024.

In 2025, there were 476 victims injured.

This represents a 2.6% decrease between 2024 & 2025.

Alcohol Involved injury collisions.

In 2023, there were 39 alcohol-involved injury collisions.

In 2024, there were 36 injury traffic collisions.

This represents an 8% decrease between 2023 & 2024.

In 2025, there were 41 alcohol involved injury collisions.

This represents a 13% increase between 2024 & 2025.

Alcohol Involved Fatal Collisions
In 2023, there were 2 alcohol-involved fatal collisions.

In 2024, there was one fatal collision,
This represents a 50% decrease between 2023 & 2024.

In 2025, there were 2 alcohol involved fatal collisions.

This represents a 100% increase between 2024 & 2025.

Pedestrian Fatalities
In 2023, there were 2 pedestrian fatalities.

In 2024, there were 6 pedestrian fatalities,
This represents a 200% increase between 2023 & 2024.

In 2025, there were 4 pedestrian fatalities.

This represents a 33% decrease between 2024 & 2025.

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Pedestrian Injuries
In 2023, there were 43 pedestrians injured in traffic collisions.

In 2024, there were 44 pedestrian injuries,
This represents a 2% increase between 2023 & 2024.

In 2025, there were 56 pedestrian injuries,
This represents a 27% increase between 2024 & 2025.

Bicyclists
In 2024, we had one bicyclist fatal, which is an increase of 50 % increase from last year. In 2024, we had 44 bicyclist injuries.

In 2025, we had zero bicyclist fatal and 20 bicyclist injuries.

This represents a 54% decrease in bicyclist injuries between 2024 & 2025.

Any difference of data contained in this report and any other data reported by OTS may be attributed late- reported collisions, officer-involved traffic collisions, and courtesy reports.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The Gardena Police Department will deploy additional personnel to support current personnel in conducting various traffic enforcement operations. In doing so, it is the City of Gardena’s intent to reduce the number of injuries resulting from crashes while striving towards zero traffic fatalities.

Significant progress has been made in reducing the frequency of fatal DUI crashes when law enforcement agencies coordinate awareness campaigns and enforcement efforts with local, regional, and national efforts. Nationwide, traffic deaths have declined dramatically; however, DUI deaths have not dropped at the same rate which indicates the need to continue to coordinate efforts between law enforcement, community- based-organizations, and media outreach.

The goal of the Gardena Police Department is to deploy additional personnel to support current personnel in conducting various traffic enforcement operations, based on the high number of fatal crashes, fatality victims, alcohol-involved injury crashes, and alcohol-involved fatalities. In doing so, it is the City of Gardena’s intent to reduce the number of injuries resulting from crashes while striving towards zero traffic fatalities. The Gardena Police Department is also committed to keeping anyone traveling on our roadways safe through enforcement, education, and community collaboration.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

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19. Implement a comprehensive, data-driven traffic safety approach to reduce traffic-related deaths and injuries in the City of Gardena.

20. Reduce alcohol- and drug-involved traffic crashes through enhanced enforcement and deterrence.

21. Improve pedestrian safety and reduce pedestrian-involved injuries and fatalities in Gardena.

22. Enhance bicycle safety through enforcement, education, and visibility strategies.

23. Reduce speed-related traffic collisions through focused enforcement and public awareness.

24. Reduce nighttime fatal and injury collisions through increased enforcement and visibility.

25. Reduce hit-and-run collisions and improve clearance rates.

26. Increase community awareness and engagement regarding traffic safety.

27. Strengthen traffic safety enforcement effectiveness through training and professional development.

28. Support the City of Gardena’s long-term commitment to reducing severe and fatal traffic collisions.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. Report on the outcomes of the “DUI BOLO” program.
12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
1 7. Send law enforcement personnel to the DRE Recertification training. 1

8. Send law enforcement personnel to SFST Instructor training. 2

9. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
2 10. Conduct DUI Saturation Patrol operation(s). 21

11. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
6 12. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
6 13. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 1 7/22/2026 1:36:08 PM Page 8 of 22

14. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 1 15. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
1 16. Participate in highly visible collaborative DUI Enforcement operations. 3

17. Participate in highly visible collaborative Traffic Enforcement operations. 2

18. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 19. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.
1 20. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) • The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter. • Purchase all grant related supplies and materials to implement the program, in the first quarter. • Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.
• In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements

The following requirements are for all grant-related activities:
• Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
• Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. • Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.

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• If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
• News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. • Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
• Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. • Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. • Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and FAQs .
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.

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• Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT27066

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164ID-27 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$84,300.00
402PT-27 20.600 State and Community Highway
Safety
$28,000.00
405e DDA-27 20.616 Distracted Driving Awareness $13,700.00 1906-27 20.611 Racial Profiling Prohibition Grants $5,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS

Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164ID-27 $14,000.00 2 $28,000.00
DUI Saturation Patrols 164ID-27 $2,000.00 21 $42,000.00 Collaborative DUI Enforcement 164ID-27 $2,000.00 3 $6,000.00 Benefits for 164ID OT @ 8.29% 164ID-27 $76,000.00 1 $6,300.00 Traffic Enforcement 402PT-27 $2,000.00 6 $12,000.00
Motorcycle Safety Enforcement 402PT-27 $2,000.00 1 $2,000.00 Pedestrian and Bicycle Enforcement 402PT-27 $2,000.00 1 $2,000.00 Street Racing and Sideshow Enforcement
Operations
402PT-27 $1,500.00 1 $1,500.00
Collaborative Traffic Enforcement 402PT-27 $2,000.00 2 $4,000.00 Traffic Safety Educational Presentations 402PT-27 $1,000.00 1 $1,000.00 Benefit for 402PT OT @8.29% 402PT-27 $22,500.00 1 $1,865.00 Distracted Driving Enforcement 405e DDA-
27 $2,108.48 6 $12,651.00
Benefit for 405e DDA 405e DDA-
27 $12,651.00 1 $1,049.00
Community Collaboration Engagement 1906-27 $2,308.50 2 $4,617.00 Benefits for 1906 1906-27 $4,617.00 1 $383.00
Category Sub-Total $125,365.00
B. TRAVEL EXPENSES
In State Travel 402PT-27 $3,000.00 1 $3,000.00
$0.00
Category Sub-Total $3,000.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164ID-27 $1,500.00 1 $1,500.00
PAS Device/Calibration Supplies 164ID-27 $500.00 1 $500.00

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Educational Materials 402PT-27 $635.00 1 $635.00
Category Sub-Total $2,635.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $131,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT27066

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits for 164ID OT @ 8.29% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Medicare 1.45%, worker's compensation 6.59%, unemployment insurance 0.25% Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Benefit for 402PT OT @8.29% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Medicare 1.45%, worker's compensation 6.59%, unemployment insurance 0.25% Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Benefit for 405e DDA - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Medicare 1.45%, worker's compensation 6.59%, unemployment insurance 0.25% Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

Benefits for 1906 - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.

Medicare 1.45%, worker's compensation 6.59%, unemployment insurance 0.25%

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS

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DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

PAS Device/Calibration Supplies - Preliminary alcohol screening device to detect the presence of alcohol in a person's breath and calibration supplies to ensure accuracy. Costs may include mouth pieces, gas and accessories. Intoximeters Dry Gas and mouthpieces
Educational Materials - Costs of purchasing, developing, or printing brochures, pamphlets, fliers, coloring books, posters, signs, banners, and training materials associated with grant activities. Items shall include a traffic safety message and if space is available, the OTS logo. Draft materials must be submitted to OTS for approval. Additional items may be purchased if approved by OTS.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.

Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.

Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)

The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:

• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)

The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38

State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT27066

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES

In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:

“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”

The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES

More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the

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form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)

The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or

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rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)

The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)

None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

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1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and

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its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

8. Nothing contained in the foregoing shall be construed to require establishment of a system of

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records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)

The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS

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No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)

The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE

In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING

In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 16B.

Section: DEPARTMENTAL

ITEMS - POLICE
Meeting Date: August 25,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: PUBLIC HEARING: INTRODUCTION OF ORDIANCE NO. 1894, Adopting a Military Equipment Use Policy of the City of Gardena, California Governing the Use of Military Equipment Pursuant to Assembly Bill 481
COUNCIL ACTION REQUIRED:

Staff Recommendation: Conduct a Public Hearing, please allow three (3) minutes for each speaker, and introduce Ordinance No. 1894
RECOMMENDATION AND STAFF SUMMARY:

On September 30, 2021, Governor Newsom signed into law Assembly Bill 481, which requires a law enforcement agency to obtain approval from the applicable governing body, via adoption of a “military equipment” use policy by ordinance, prior to the law enforcement agency funding, acquiring, or using equipment deemed military equipment as defined in Assembly Bill 481.

Items deemed to be “military equipment” by AB 481 are used as a component of overall best practices for law enforcement agencies throughout the country. These tools have been tested in the field and are used by law enforcement agencies to enhance public and officer safety. None of the equipment in Gardena Police Department’s inventory has been obtained from the military, nor is it solely designated for military use.

Gardena Police Department’s Military Equipment Use Policy (Policy 706) was approved by the Gardena City Council in 2025. The updated proposed Policy includes updated quantities for projectiles, hand-thrown gas, and ammunition utilized for training purposes.

The proposed Ordinance (Attachment 1) is in compliance with AB 481 and is necessary to adopt in order to approve GPD’s Policy 706, which constitutes GPD’s updated Military Equipment Use Policy (Attachment 2). As required by AB 481, the draft Policy was posted on the Police Department’s website on June 19th, 2026, more than 30 days prior to the introduction of the Ordinance.

The proposed Policy 706 safeguards the public’s welfare, safety, civil rights, and civil liberties. Policy 706 ensures that there are safeguards, including transparency, oversight, and accountability measures in place.

The Gardena Department seeks City Council adoption of the attached Military Equipment Use Policy – 706 (Attachment 2) to allow GPD to continue to use the vital equipment specified therein and allow neighboring police agencies to use military equipment in this jurisdiction when providing mutual aid during exigent circumstances.

FISCAL IMPACT/COST:

There is no financial impact associated with introducing the Ordinance.

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
Proposed AB 481 Ordinance No. 1894 .pdf
Proposed Policy 706, Military Equipment Policy.pdf
ORDINANCE NO. 1894

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GARDENA,

CALIFORNIA, ADOPTING A MILITARY EQUIPMENT USE POLICY

THE CITY COUNCIL OF THE CITY OF GARDENA DOES HEREBY FIND AND RESOLVE AS FOLLOWS:

WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (“AB 481”), adding Chapter 12.8, “Funding, Acquisition and Use of Military Equipment”, to Division 7 of Title 1 of the Government Code (sections 7070 – 7075), relating to the use of military equipment by California law enforcement agencies; WHEREAS, AB 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, or used;
WHEREAS, the Gardena Police Department is in possession of certain items of equipment that qualify as “military equipment” under AB 481 and further intends to acquire other items of military equipment;
WHEREAS, AB 481 requires, inter alia, that a law enforcement agency possessing and using such qualifying equipment must prepare a publicly released, written, military equipment use policy document covering the inventory, description, quantity, purpose, capabilities, use, lifespan, acquisition, maintenance, authorized use, fiscal impacts, procedures, training, oversight, and complaint process, applicable to the Department’s use of such equipment;
WHEREAS, the policy must be approved by the City Council by ordinance, and reviewed annually thereafter; and
WHEREAS, the military equipment inventoried and presented to the City Council is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety;
WHEREAS, the proposed Military Equipment Use Policy (“Policy”), attached hereto as Exhibit A and incorporated herein, will safeguard the public’s health, welfare, safety, civil rights, and civil liberties;
WHEREAS, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; WHEREAS, prior military equipment use complied with the applicable equipment use policy (which included equipment now defined as military equipment) that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance;
WHEREAS, the Police Department has submitted the proposed Policy to the City Council and has made those documents available on the Police Department’s website for at least 30 days prior to the public hearing concerning the military equipment at issue;
WHEREAS, the Policy satisfies the requirements of Government Code Section 7070(d);
WHEREAS, the City Council of the City of Gardena, having received the information required under AB 481 regarding the Gardena Police Department’s use of military equipment as defined in said law, deems it to be in the best interest of the City to and hereby does approve the Military Equipment Policy; and WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF GARDENA HERBY ORDAINS AS FOLLOWS:

Section 1: Recitals. The City Council finds that all the recitals, facts, findings, and conclusions set forth above in the preamble of this Ordinance are true and correct.

Section 2: Approval of Military Equipment Policy.

Military Equipment Policy.
(a) The Military Equipment Policy shall govern the use of military equipment by the Gardena Police Department.
(b) The Policy shall be made publicly available on the Police Department’s website for as long as the military equipment is available for use or as otherwise ordained by the City Council.
(c) The Police Department shall submit an annual military equipment report to the City Council containing the information required by Government Code Section 7072 and the City Council shall thereafter determine whether each type of military equipment identified therein complied with the standards for approval set forth in Government Code Section 7071(d).
(d) The City Council shall on an annual basis and at a regular meeting thereof review this ordinance and vote on whether to renew it pursuant to Government Code Section 7071(e)(2).
(e) The definitions set forth in Government Code section 7070 shall apply to this ordinance. Any provision of state law referred to herein shall mean and include any amended or successor provision thereof.

Section 3: Compliance with CEQA. Adoption of this Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061 (b)(3) (General Rule) of the CEQA Guidelines because it is not a “project” and because it can be seen with certainty that there is no possibility that the passage of this Ordinance will have a significant effect on the environment.

Section 4: Inconsistencies. Any provision of the Gardena Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to affect the provisions of this Ordinance.

Section 5: Uncodified Ordinance. This Ordinance shall not be codified in the Gardena Municipal Code unless and until the City Council so ordains.

Section 6: Severability. If any chapter, article, section, subsection, subdivision, sentence, clause, phrase, word, or portion of this Ordinance, or the application thereof to any person, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance or its application to other persons. The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, sentence, clause, phrase, word, or portion thereof, irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, phrases, or portions of the application thereof to any person, be declared invalid or unconstitutional. No portion of this Ordinance shall supersede any local, state, or federal law, regulation, or codes dealing with life safety factors.

Section 7: Effective Date. This Ordinance shall become effective thirty (30) days following from its adoption.

Section 8: Execution. The Mayor shall sign and the City Clerk shall attest to the passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days from its adoption.

Passed and adopted this 8th day of September, 2026 by the following vote:

TASHA CERDA, Mayor
ATTEST:

Becky Romero, City Clerk
APPROVED AS TO FORM:

Published with permission by Gardena Police Department ***DRAFT*** Military Equipment - 1 State
State
Gardena Police Department
Gardena Policy Manual

Military Equipment
706.1 PURPOSE AND SCOPE

The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
706.1.1 DEFINITIONS

Definitions related to this policy include (Government Code § 7070):

Governing body – The elected or appointed body that oversees the Department.

Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than .50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service- issued handheld pepper spray.
• Area denial electroshock devices, microwave weapons, water cannons, long- range acoustic devices (LRADs), acoustic hailing devices, and sound cannons. • Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.

Published with permission by Gardena Police Department ***DRAFT*** Military Equipment - 2

State
Best Practice
State MODIFIED
State

706.2 POLICY

It is the policy of the Gardena Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment.

706.3 MILITARY EQUIPMENT COORDINATOR

The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of Gardena Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:

1. Publicizing the details of the meeting.

2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.

706.4 MILITARY EQUIPMENT INVENTORY

The following constitutes a list of qualifying equipment for the Department:

706.5 APPROVAL

The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The Gardena Police Department
Gardena Policy Manual
Military Equipment
Copyright Lexipol, LLC 2026/06/18, All Rights Reserved.

Published with permission by Gardena Police Department ***DRAFT*** Military Equipment - 3

State MODIFIED
State

military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above.

706.6 COORDINATION WITH OTHER JURISDICTIONS

Military equipment used by any member of this Department shall be approved for use and in accordance with this Department policy. Any military equipment that is deployed or used by other jurisdictions that are providing mutual aid to this Department shall comply with their respective military equipment use policies. Situations may arise where the Gardena Police Department may deploy or use military equipment owned by other law enforcement agencies, in these situations, Gardena Police Department is authorized to deploy or use a different agency's military equipment as authorized in this policy.

The Gardena Police Department hereby adopts the military equipment use policy as is approved, and may be amended from time to time, under Government Code section 7070 et seq., for jurisdictions that the Gardena Police Department may engage with to provide mutual aid. This section is in no way a limitation to the ability of the Gardena Police Department to deploy or use the military equipment of another jurisdiction.

706.7 ANNUAL REPORT

Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).

The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is Gardena Police Department
Gardena Policy Manual
Military Equipment
Copyright Lexipol, LLC 2026/06/18, All Rights Reserved.

Published with permission by Gardena Police Department ***DRAFT*** Military Equipment - 4

State
Agency Content

available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory.

706.8 COMMUNITY ENGAGEMENT

Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.

706.9 COMPLIANCE PROCEDURE

This procedure is to ensure compliance with the military equipment use policy. All complaints, concerns, or questions submitted regarding this policy will be handled pursuant to the Department's normal complaint process (Lexipol Policy 1010) and be handled in a timely manner.

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 17A.

Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: August 25,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Authorize the City Manager to Execute a Funding Agreement Amendment with the Los Angeles County Metropolitan Transit Authority (LACMTA) in the Amount of $5,675,000 and Approve a Contract Change Order to the Professional Services Agreement with Cannon Corporation, in the Amount of $184,793 for the Redondo Beach Blvd Arterial Improvements, JN 945
COUNCIL ACTION REQUIRED:

Staff Recommendation:
-Authorize the City Manager to execute a Funding Agreement (FA) Amendment with the LACMTA -Approve a Contract Change Order (CCO) for Professional Services with Cannon Corporation RECOMMENDATION AND STAFF SUMMARY:

In December 2020, LACMTA approved $5,567,000 for the City of Gardena’s Redondo Beach Blvd Arterial Improvements Project, JN 945 to improve traffic flow, reduce congestion and enhance safety. In 2023, Amendment No. 1 was approved by the LACMTA which increase the project budget by $5,675,000 to address refined project elements and escalating construction costs. The attached Funding Agreement Amendment #1 approves the additional funding, resulting in a total approved project budget of $11,242,000. On March 8, 2022 the City Council approved a Professional Services Agreement with Cannon Corporation in the amount of $520,985 to prepare project plans, specifications and a cost estimate for the project. Additionally in October 2025, the City Council approved an amendment to Cannon’s agreement in the amount of $67,342 to include preparation of California Environmental Quality Act (CEQA) analysis to evaluate potential environmental impacts.

During the design and CEQA analysis phase, it was determined that additional services from Cannon Corporation were necessary. As outlined in the attached amendment proposal, these services include additional coordination and outreach with the Tribal community and the Roadium; further engineering analysis to address operational needs and CEQA requirements; additional ADA evaluations and redesign to address increasingly stringent accessibility requirements; and the incorporation of fiber optic conduit in anticipation of the future Fiber Optics Project, which can also be ustilized for traffic signal interconnection and communications.

Including this fiber optic/interconnect conduit as part of the current project will help preserve the new pavement on Redondo Beach Boulevard by reducing the need for future roadway cuts. Based on the additional scope of work, the attached contract change order in the amount of $184,793 to Cannon’s original contract is appropriate and warranted.

Staff recommends that the City Council authorize the City Manager to execute a Funding Agreement Amendment with the LACMTA in the amount of $5,675,000 and approve a Contract Change Order to the Professional Services Agreement with Cannon in the amount of $184,793 for the Redondo Beach Blvd Arterial Improvements Project JN 945.

FISCAL IMPACT/COST:

Funding Source:

JN945 FY2025-2026 Original Adopted Budget: $11,242,000 Measure M Multi Year Sub Regional Program Financial Impact: No impact to City’s General Funds

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
LACMTA Funding Agreement Amendment.pdf
Cannon Corporation CCO Proposal
Project Location Map.pdf

210432
1 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us
Revised August 17, 2026 (Original August 7, 2026)

Ms. Nicole Jules, P .E.

Project Manager
City of Gardena
1717 West 162
nd Street
Gardena, CA 90247

Project: Redondo Beach Boulevard Arterial Improvem ents Project, JN 945 Scope Amendment #2 – Addi&onal Design Services

Dear Ms. Jules:

We appreciate the opportunity to provide this proposal for a scope of work amendment for addi6onal design services for the Redondo Beach Boulevard Arterial Improvements Project, Job Number (JN) 945.

The scope of services included in this Addi6onal Services Agreement (ASA) proposal is detailed on the following page. The proposed services consist of both new project-related scope items and addi6onal services that extend beyond the original contract-approved scope of work.

A;ached is the Addi6onal Services Agreement to cover the costs of these addi6onal services.

If this meets your approval, please sign, and return to me.

If you have any ques6ons or comments, please do not hesitate to call me at 949-777-1580.

Sincerely,

Gary Essex A. Solsona, P .E., QSD
Director, Public Infrastructure
C 68420

210432
2 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us

ADDITIONAL SERVICES AGREEMENT

Project Client: City of Gardena Date: Revised Aug 17, 2026 Project Name: JN 945, Redondo Beach Blvd Improveme nts Project Number: 210432

Description of Additional Services and/or Materials:

Task 6. ASA02 Project Management, Coordina&on, and Stakeholder Support Task 6.1 Project Coordina&on and Mee&ngs for Schedule Extension The original professional services agreement anticipated completion of design services within a 12-month schedule. Since initiation of the project, several factors have extended the design schedule, such as additional stakeholder coordination (e.g. Roadium), public outreach efforts, technical analyses requested by outside agencies (e.g. City of Torrance), changes in City design standards, and refinement of project elements based on City direction. As a result, additional project administration services have been required beyond the original scope.

This task includes continued project management support through the extended design period, including project administration, schedule and budget monitoring, quality control, maintenance of project records, preparation of meeting agendas, attendance at project progress meetings and stakeholder coordination meetings, preparation of meeting minutes, and coordination among City staff, subconsultants, and project stakeholders through the anticipated completion of design in December 2026.

Task 6.2 Project Management Support for Assembly Bill 52 (AB 52) Consulta&on The project required additional support to assist the City with AB 52 tribal consultation efforts associated with the environmental review process. Services included coordination with the environmental team, attendance at consultation meetings, and guidance regarding documentation of tribal outreach and consultation activities.

Additional effort included participation in the following consultation meetings:
• Meeting with the Morongo Band of Mission Indians (MBMI) on May 9, 2026. o Note: includes preparation for and attending 1 hour meeting • Meeting with the Gabrieleño Band of Mission Indians (GBMI) on July 14, 2026. o Note: meeng was cut short since GBMI did not a
end

Task 6.3 Project Management Support for City Council Presenta&on As the project design evolved, several proposed bulb-out improvements generated discussion regarding their purpose, safety benefits, and ADA compliance requirements. City

210432
3 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us
requests additional services to prepare presentation-quality exhibits and graphics to assist City staff with communicating the design rationale to project stakeholders and decision makers.

Services include prepara6on of simple project exhibits, renderings, and visual simula6ons illustra6ng typical bulb-out condi6ons at commercial proper6es and a;endance at one (1) City Council mee6ng, if requested, to assist in presen6ng and explaining the project design and ADA accessibility requirements.

Task 7. ASA02 Traﬃc Engineering Analyses and Technical Memorandums Task 7.1 Technical Memorandums
City of Torrance Median Opening Analysis
In Fall 2023, the City of Torrance raised concerns regarding proposed median configurations affecting northbound left-turn movements at Atkinson Avenue and Ardath Avenue. In response, additional traffic engineering analyses and technical documentation were required.

Services included:
• Evalua6on of the opera6onal and safety implica6ons associated with proposed median treatments
• Prepara6on of ini6al responses to Torrance's concerns • Prepara6on of a formal Technical Memorandum evalua6ng the requested median openings
• Revision of the memorandum to address City comments and addi6onal suppor6ng research

The work culminated in prepara6on of the "Redondo Beach Boulevard – Atkinson and Ardath Median Openings" Technical Memorandum and subsequent revisions (originally submi;ed to the City on January 16, 2024 and ﬁnal version submi;ed to City on January 23, 2024).

Roadium Access Analysis
Following review of the proposed raised median configuration, the City requested additional evaluation of access impacts to the Roadium and adjacent properties.

Addi6onal services included:
• Analysis of parking lot access near the Redondo Beach Boulevard and Wilkie Avenue intersec6on
• Evalua6on of ingress and egress opera6ons east of Wilkie Avenue • Assessment of opera6onal impacts associated with the proposed raised median

210432
4 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us
• Prepara6on and revision of technical memorandums documen6ng ﬁndings and recommenda6ons

Three (3) separate technical memorandum submi;als were prepared to address comments and City requested reﬁnements throughout the review process.

Submi;als:
o First Memo: January 30, 2024
o Second Memo: April 9, 2025
o Third Memo: June 12, 2025

Bicycle Lane Assessment
Following public outreach meetings, concerns were raised by South Bay Bicycle Coalition Plus and South Bay Forward regarding bicycle accommodations within the project corridor.

Additional services included:
• Review of project bicycle facilities
• Evaluation of bicycle lane continuity and user safety • Development of supporting graphics and exhibits
• Preparation and revision of the "Redondo Beach Boulevard Improvement Project – Gardena Bike Lane Assessment" Technical Memorandum, dated January 10, 2025

Task 7.2 Nuanu Drive Le<-Turn Analysis and Signal Opera&ons Evalua&on Additional traffic engineering analysis was performed at the intersection of Redondo Beach Boulevard and Nuanu Drive to evaluate geometric and operational alternatives.

Services included:
• Evalua6on of removal of the north leg of the signalized intersec6on • Assessment of opera6onal feasibility of a signalized T-intersec6on • Development of conceptual alterna6ves to assist the City in evalua6ng long-term opera6onal improvements

Task 7.3 Vehicle Miles Traveled (VMT) Analysis Memorandum In support of environmental documentation being prepared by ECORP, the project requires an evaluation of potential VMT impacts pursuant to CEQA Guidelines Section 15064.3.

Additional scope includes preparation of a memorandum documenting:
• Project purpose and objectives
• Existing transportation conditions
• Corridor improvements consisting of signal modifications, raised medians, left-turn pocket extensions, pavement rehabilitation, sidewalk improvements, curb ramp upgrades, and safety enhancements

210432
5 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us
• Basis for determining whether the project qualifies for screening from detailed VMT analysis
• Supporting justification for a less-than-significant transportation impact determination.

Task 8. ASA02 Design Revisions Resul&ng from Agency Comments, Public Outreach, and Updated Standards
Task 8.1 Re-Design of Proposed Striping
The 65% PS&E submittal dated September 11, 2023 proposed three westbound through lanes on Redondo Beach Boulevard west of Normandie Avenue, which removed on-street parking between Normandie Avenue and Crenshaw Boulevard.

Following public outreach efforts and City direction, the project was revised to maintain existing on-street parking. This required redesign of the roadway striping plans, transitioning from three westbound through lanes to two westbound through lanes along the affected segment.

Additional effort includes:
• Revision of signing and striping plans
• Updates to lane transitions and pavement markings
• Coordination with traffic analysis assumptions
• Plan production and quality control activities

Task 8.2 Re-Design Curb Ramps Due to Updated City Standard Plans The 65% PS&E submittal dated September 11, 2023 was prepared based on City Standard Plan ST-18 (adopted April 10, 2008). Subsequently, the City adopted Standard Plan ST-14 on September 16, 2024, which references Caltrans Standard Plans A88A and A88B.

Under the updated standards, the maximum allowable curb ramp running slope was reduced from 8.33% max to 7.5% max.

As a result, substantial redesign of 46 curb ramps throughout the project corridor was required, including:
• Recalculation of ramp grades
• Development of revised ramp configurations
• Modification of adjacent sidewalk and grading layouts • Verification of ADA compliance
• Revision of construction details and quantities

The estimated level of effort for redesign is approximately three (3) hours per curb ramp.

210432
6 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us
Task 8.3 Bulb-Out Evalua&on and Redesign
Several intersections throughout the project corridor contain physical constraints that prevent installation of ADA-compliant curb ramps and landings within the existing sidewalk footprint in Public Right-of-Way. Our original proposal included evaluating potential solutions, such as relocating curb ramps or constructing curb extensions (bulb-outs) adjacent to business entrances; however, the proposal did not identify the number of bulb-outs that would ultimately be required to design.

To address these constraints, the design team prepared multiple bulb-out concepts at the following locations:
• NE Gramercy Place
• SE Gramercy Place
• SW St. Andrews Place
• NW Denker Avenue
• SW Nuanu Drive
• SW Berendo Avenue
• SW La Salle Avenue
• North side of Nuanu Drive near Enterprise Rent-A-Car

The bulb-outs were initially developed to:
• Achieve ADA-compliant ramp and landing geometry
• Improve pedestrian safety
• Reduce impacts to private property
• Avoid creating steps or tripping hazards near business entrances

Based on City direction received during the July 31, 2026 progress meeting, additional redesign efforts will focus on minimizing bulb-outs encroaching into Redondo Beach Boulevard (ok with encroaching into side street) and retaining bulb-outs only where necessary to achieve accessibility and safety objectives.

Task 8.4 Re-Design Landscaping and Irriga&on Improvements Based on accommodation of changes resulting from public outreach and City review comments, corresponding modifications were required to the landscape and irrigation improvements.

Additional services include:
• Revision of landscape plans
• Revision of irrigation plans
• Coordination with roadway and ADA improvements
• Preparation of updated landscaping and irrigation plans prior to the 95% PS&E submittal

210432
7 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us
Task 8.5 Field Review
A topographic survey of the project corridor was completed in July 2022, and six (6) field reviews were conducted between July and October 2022. Since that time, site conditions have changed due to ongoing development, maintenance activities, and other improvements within the corridor. We will coordinate with the City to obtain capital improvement and/or development and permit records/drawings to identify locations within the public right-of- way where site conditions have changed as a result of private development conditions of approval since the original topographic survey and may affect the project design. An updated photographic log will be prepared to document these changes. This scope is limited to reviewing and documenting specific locations where site conditions have changed and excludes a comprehensive field review of the entire project corridor or a reassessment of pavement distress identified in previous field reviews. Any documented changes will require updates to the CAD base mapping.

Task 9.0. ASA02 Fiber Op&c Communica&on Improvements
The City has requested inclusion of infrastructure to support future fiber optic communication systems along approximately two miles of Redondo Beach Boulevard.

Additional scope includes preparing final design plans, specifications and cost estimate for:
• Underground communication conduits
• Pull boxes
• Supporting civil infrastructure required for future fiber installation

The design effort will include:
• Development of approximately six (6) communication plan sheets • Evaluation of opportunities to utilize existing conduit systems • Design of new conduit and pull box installations where necessary • Preparation of technical specifications
• Preparation of an Engineer's Opinion of Probable Construction Cost • Incorporation of communication improvements into the 95% and 100% PS&E submittals

This task is limited to civil infrastructure design and does not include fiber cable installation, communications equipment, splicing, switching equipment, or cabinet integration.

210432
8 19000 MacArthur Boulevard, Suite 400, Irvine, CA 92612 T 949.753.8111
CannonCorp.us

SCHEDULE
Milestone Descrip$on Complete by Weeks from NTP
• City issues NTP of amendment #2 proposal ..................... 8/26/26 ........................ 0 • Submit 95% PS&E for City plan check review ................... 9/30/26 ........................ 5 • City Review of 95% PS&E ................................................. 10/28/26 ....................... 9 • Submit 100% / Final PS&E for City plan check review ..... 11/18/26 ...................... 12 • City Review of 100% PS&E ................................................ 12/9/26 ....................... 15 • Address minor changes and City approves...................... 12/23/26 ...................... 17 Final PS&E, ready for bidding

Additional Fee: $ 184,793.00. (See a:ached fee br eakdown on next page)

Reimbursable expenses are not included in this addi$onal service agreement.

Authorization:

In witness whereof, the par$es hereto have caused this agreement consis$ng of the Request for Addi$onal Services, and the Consultant Agreement with Cannon Corpora$on dated March 8, 2022 and any other necessary and applicable documents to be executed and eﬀec$ve as of the date and year ﬁrst above wri:en.

Any addi$ons and/or correc$ons to this agreement will be addressed in a separate agreement.

Client: City of Gardena Cannon

x
Kevin Kwak , P.E. Gary Essex A. Solsona, P.E., QSD
Director, Public Infrastructure
C 68420

Date: Date: 8/17/26

City of Gardena
Redondo Beach Blvd Arterial Improvements Project
(JN 945)
Fee Proposal for Scope Amendment #2
Cannon
19000 MacArthur Boulevard, Suite 400
Irvine, CA 92612
949.753.8111
Cannon Fee Schedule Classification Sub-Consultant
Iteris
Sub-Consultant
BGB Design
Sub-Consultant
C-Below
Project Role
Task Hrs Cost Hrs Cost Hrs Cost Hrs Cost Hrs Cost Sub+10% markup Sub+10% markup Sub+10% markup

6.1 Project Coordination and Meetings for Schedule Extension 28 $8,596 $0 $0 6 $1,248 $0 34 $9,844.00

6.2 Project Management Support for Assembly Bill 52 (AB 52) Consultation 4 $1,228 $0 $0 $0 $0 4 $1,228.00

6.3 Project Management Support for City Council Presentation 6 $1,842 $0 $0 2 $416 12 $2,040 20 $4,298.00

7.1 Technical Memorandums 6 $1,842 $0 $0 $0 $0 $23,100 116 $24,942.00

7.2 Nuanu Drive Left-Turn Analysis and Signal Operations Evaluation 2 $614 $0 $0 4 $832 $0 $12,900 69 $14,346.0 0

7.3 Vehicle Miles Traveled (VMT) Analysis Memorandum 2 $614 $0 $0 $0 $0 $7,205 39 $7,819.00

8.1 Re-Design of Proposed Striping 2 $614 1 $298 $0 10 $2 ,080 16 $2,720 29 $5,712.00

8.2 Re-Design Curb Ramps Due to Updated City Standard Plans 12 $3,684 $0 20 $5,960 36 $7,488 80 $13,600 148 $30, 732.00

8.3 Bulb-Out Evaluation and Redesign 12 $3,684 6 $1,78 8 56 $16,688 68 $14,144 120 $20,400 262 $56,704.00

8.4 Re-Design Landscaping and Irrigation Improvements 1 $307 $0 $0 $0 $0 $1,661 12 $1,968.00

8.5 Field Review 4 $1,228 $0 $0 12 $2,496 16 $2,720 32 $6,44 4.00 Fiber 95% PS&E 6 $1,842 4 $1,192 $0 $0 $0 $11,341 68 $14,375 Fiber 100% PS&E 2 $614 2 $596 $0 $0 $0 $7,139 40 $8,349 Total Estimated Hours 87 26,402.00 $ 13 3,874.00 $ 76 22,648.00 $ 138 28,704.00 $ 244 41,480.00 $ $61,685 $0 $0 873 $184,793 $184,793
Phase 9.0: ASA02 Fiber Optic Communication Improvements Phase 6.0: ASA02 Project Management, Coordination, and Stakeholder Support Estimated
Cost
Estimated
Hours
(Cannon &
Subs) Potholing
Sr. Project Engineer
Sr. Project Engineer
$208 $307
Design Engineer
Principal Manager Director
Phase 7.0: ASA02 Traffic Engineering Analyses and Technical Memorandums $298
Design Engineer
$170
Senior Project
Manager Traffic
GRAND TOTAL =
Phase 8.0: ASA02 Design Revisions Resulting from Agency Comments, Public Outreach, and Updated Standards Principal Engineer
Senior Engineer
(Technical Design)
$254
QA/QC Landscaping

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 17B.

Section: DEPARTMENTAL

ITEMS - PUBLIC WORKS
Meeting Date: August 25,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Award a Contract to F.M. Thomas for the City Hall HVAC Controller System Replacement in the amount of $78,362.00
COUNCIL ACTION REQUIRED:

Staff Recommendation: Award a Contract to F.M. Thomas for the City Hall HVAC Controller System

RECOMMENDATION AND STAFF SUMMARY:

City Hall has been experiencing issues with the heating and cooling controller system serving the west wing of City Hall. The building currently has a Honeywell HVAC control system that is more than 30 years old. The system is outdated, inefficient, and increasingly susceptible to failure due to its age. The HVAC controller systems serving the Nakaoka Community Center (NCC) and the east wing of City Hall were recently replaced due to similar issues.

The City’s current On-Call HVAC Contractor, F.M. Thomas, will replace the existing Honeywell control system with an updated Carrier DDC control system. The existing control components will be removed and replaced with modern equipment to improve the reliability and efficiency of the HVAC control system. The work will include upgrades to the zone controls, thermostats, sensors, and controllers serving the affected areas. F.M. Thomas will also program and test the new system to ensure proper operation and establish remote access for system monitoring and control.

F.M. Thomas previously completed the HVAC controller replacements for the east wing of City Hall and NCC and is familiar with the City’s facilities and existing systems. Utilizing the same Contractor for this phase will help maintain consistency with the previous upgrades and support ongoing maintenance of the system under the City’s existing On-Call Maintenance Agreement.

Sufficient funds have been appropriated from Deferred Maintenance Funds to complete the replacement, as approved as part of the FY 2026-2027 adopted budget. Staff is requesting City Council award a contract to F.M.

Thomas for the City Hall HVAC Controller System Replacement in the amount of $78,362.00.

FISCAL IMPACT/COST:

Amount of Expense: $78,362
Funding Source: Deferred Maintenance Fund
Included in the Adopted Budget for Fiscal Year 2026-2027

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
F.M. Thomas_HVAC Controller Quote City Hall West Side
FM Thomas HVAC Maintenace Services_Executed Contract 10-31-2022.pdf

F.M. THOMAS AIR CONDITIONING, INC.

YOUR COMMERCIAL SERVICE & CONTROLS SPECIALISTS . . . Since 1974 Contractor License #313574
Tel. 800.660.0891
Fax: 714.738.0886
www.fmthomas.com
DIR# 1000003383

PROPOSAL AND CONTRACT
City of Gardena Proposal # GAGCW0726 REVISION 2
Public Works Date: July 1, 2026
1700 W. 162nd Street Location: City Of Gardena
Gardena, Ca 90247
Ref: City Hall West

Attn: Brandon Pastre Telephone: 310-920-4115
Email: [email protected]

DESCRIPTION OF WORK
This quote is for the upgrade of the existing Honeywell controls for the AHU servicing the building. The Honeywell controls are outdated, inefficient, and subject to failure due to their extreme age. (30+ years).

We are proposing to install a current generation Carrier DDC controls system to manage the air handler.

This will be upgrading the (11) zone dampers that are serviced by the (2) AHU’s and Fan Coil for the West side city hall.

F.M. Thomas Air Conditioning, Inc. is please to submit our proposal to furnish labor and materials to complete the following scope of work:

1. F.M. Thomas Air Conditioning to provide and install the following:
a. Demo and remove (11) existing pneumatic zone controllers b. Install (11) Carrier IVU OPNB3P2 programmable zone controllers c. Install (11) electronic thermostats.
i. Wire thermostats into new actuators for direct zone control d. Install (17) duct temperature sensors.
e. Install (2) AHU controller at air handler and (1) Fan Coil controller. i. Wire VAV communication bus from VAV controllers to AHU controller. ii. Install a new Belimo actuator for both hot water and chilled water valves. f. Programming and testing
g. Install router for ethernet communications in the NCC center. h. Wire MS\TP BACnet wire from East side City Hall.
i. Provide and install Carrier iVu server and software. j. Coordinate connections between buildings with the IT department. k. Staff training
_____________________________________________________________________________ F. M. Thomas Corporate Office Location l 231 Gemini Avenue, Brea, CA 92821 l Phone: 714.738.1062 Coachella Valley l 46-660 Washington Suite 1, La Quinta, CA 92253 l Phone: 760.564.6060 l. FMT Thomas will include the cost of monitoring and doing regular maintenance on the controls system as part of our existing maintenance contract. m. DIR prevailing wages and apprenticeship guidelines included. n. All work quoted on straight time only.

2. Clarifications

3. Exclusions:

Base Bid, including tax…………..…………………………………………………………….…………..…....$78,362.00

This quotation includes material, taxes, and labor for services described and listed above only.

This is a turn-key project. It is F.M. Thomas Air Conditioning’s intention that this scope is all-inclusive and will not be added to. Additions to the price defined above will only be requested if one of the following occurs:
 Existing devices and components are found non-functional during system installation/startup and are required for proper system operation.
 Existing related equipment is found to not meet performance requirements necessary to achieve proper control sequence and/or system conformity to new factory specifications.  Customer requested, mutually agreed upon change of scope.  Delays occur during work not caused by F.M. Thomas Air Conditioning, Inc.  See Integration of New and Old Equipment, article S, General Terms.

We thank you for the opportunity to serve you. Please let us know if we may be of assistance.

Sincerely,

George Anthony,
Controls Manager

ACCEPTANCE: Please sign and return one copy.

ACCEPTED THIS DAY OF , year.

PURCHASE ORDER____________________ FIRM_____________________________ BY___________________________________ TITLE____________________________

_____________________________________________________________________________ F. M. Thomas Corporate Office Location l 231 Gemini Avenue, Brea, CA 92821 l Phone: 714.738.1062 Coachella Valley l 46-660 Washington Suite 1, La Quinta, CA 92253 l Phone: 760.564.6060 _________________________
Countersignature of F.M.T. Corporate
Officer Required on contracts over $10,000.00
F.M. Thomas Air Conditioning, Inc.

NOTE: THE GENERAL CONDITIONS ARE A PART OF THIS AGREEMENT F.M. Thomas Air Conditioning, Inc. herein FMT
A. ALL SERVICES OUTLINED IN THIS PROPOSAL WILL BE PERFORMED DURING REGULAR WORKING HOURS, 8:00 A.M. TO 4:30 P.M., MONDAY THRU FRIDAY. IF THE CUSTOMER REQUIRES OVERTIME, FMT WILL BE REIMBURSED FOR THE PREMIUM PORTION OF WAGES PAID (INCLUDING PAYROLL TAXES AND INSURANCE), PLUS A REASONABLE ALLOWANCE FOR LOSS OF PRODUCTIVITY CAUSED BY THE OVERTIME.

B. ADDITIONAL WORK: F MT AGREES TO SUPPLY THE MATERIAL, LABOR, TRUCK CHARGES, AS SPECIFICALLY LISTED HEREIN. IF ADDITIONAL WORK IS REQUIRED BY THE CUSTOMER OR ADDITIONAL WORK IS REQUIRED TO MEET EQUIPMENT MANUFACTURER’S SPECIFICATION(S) OR CUSTOMER REQUIRED

DESIGN AND/OR PREFERENCE CRITERIA, PREVENT DAMAGE TO THE STRUCTURE, PERSON(S) OR CONTENTS, INCLUDING THE WORK PROVIDED BY THIS PROPOSAL AND CONTRACT, SATISFY GOVERNMENTAL HEALTH, SAFETY AND BUILDING CODES, RULES AND LAWS OF A.Q.M.D. AND/OR EPA, OR OTHER GOVERNMENTAL AUTHORITY(S) SUCH WORK WILL BE AT ADDITIONAL COST.

C. WARRANTY: 1) F.M. THOMAS AIR CONDITIONING, INC., AGREES TO WARRANT THE LABOR FOR A PERIOD OF (1) YEAR AND MATERIALS FOR A PERIOD

OF ONE YEAR FROM DATE OF LAST WORKORDER, AND THAT ALL PARTS REPLACED, MATERIALS FURNISHED, AND WORK ACCOMPLISHED, IS FREE FROM DEFECT IN MATERIAL AND WORKMANSHIP. 2) REFRIGERANT REPLACEMENT WARRANTY INCLUDING LABOR INVOLVING NEW EQUIPMENT SOLD, INSTALLED AND MAINTAINED BY FMT IS ONE YEAR. 3) REFRIGERANT REPLACEMENT WARRANTY INCLUDING LABOR INVOLVING SERVICE /REPAIR /MODIFICATIONS /RETROFIT AND MAINTENANCE WORK IS LIMITED TO 30 DAYS FROM LAST WORKORDER DATE.

D. ACCEPTANCE: THIS PROPOSAL IS SUBJECT TO ACCEPTANCE WITHIN 30 DAYS FROM QUOTATION OF ABOVE LISTED WORK.

E. TERMS: TIME IS OF THE ESSENCE, PAYMENT IN FULL, 10 DAYS FROM INVOICE DATE OF ABOVE LISTED WORK.

F. PAYMENTS: FOR WORK COMMENCED AND COMPLETED IN ANY ONE CALENDAR MONTH, CUSTOMER WILL PAY THE CONTRACT PRICE IN FULL IN CASH UPON COMPLETION OF THE WORK. OTHERWISE, CUSTOMER WILL PAY THE PRICE IN CASH IN PROGRESS PAYMENTS FOR WORK COMPLETED THRU THE END OF EACH MONTH.

G. ATTORNEY’S FEES: IF EITHER PARTY HERETO COMMENCES AN ACTION AGAINST THE OTHER ARISING OUT OF, OR IN CONNECTION WITH THIS PROPOSAL AND CONTRACT, THE PREVAILING PARTY SHALL BE ENTITLED TO RECOVER FROM THE LOSING PARTY, REASONABLE ATTORNEY’S FEES AND COSTS OF SUIT.

THE VENUE FOR LEGAL ACTION(S) SHALL BE THE NORTH ORANGE COUNTY MUNICIPAL/SUPERIOR COURT, OR THE FEDERAL DISTRICT COURT OF LOS ANGELES.

H. INSURANCE: FMT WILL SUPPLY WORKER’S COMPENSATION INSURANCE IN THE FORMS AND AMOUNT REQUIRED BY LAW. IN ADDITION, FMT SHALL

SUPPLY THE LIABILITY INSURANCE DESCRIBED IN A CERTIFICATE OF INSURANCE WHICH IS ATTACHED TO THIS PROPOSAL, OR WHICH IN THE ABSENCE OF SUCH ATTACHMENT WILL BE SUPPLIED THE CUSTOMER ON REQUEST.

I. RIGHT TO STOP WORK: FMT SHALL HAVE THE RIGHT TO STOP WORK IF PAYMENTS ARE NOT MADE WHEN DUE UNDER THIS CONTRACT AND MAY KEEP THE JOB IDLE UNTIL ALL PAYMENTS HAVE BEEN RECEIVED.

J. INTEGRATION: THIS AGREEMENT SUPERSEDES AL PRIOR CONTEMPORANEOUS AGREEMENTS, NEGOTIATIONS, REPRESENTATIONS, UNDERSTANDINGS AND DISCUSSIONS BETWEEN THE PARTIES AND/OR THEIR REPSECTIVE COUNSEL WITH RESPECT TO THE SUBJECT MATTER COVERED HEREBY.

K. CUSTOMER TO MAKE AVAILABLE TO CONTRACTOR’S PERSONNEL PERTINENT MATERIAL SAFETY DATA SHEETS (MSDS) AS SPECIFIED BY OSHA’S HAZARD COMMUNICATIONS STANDARD REGULATIONS.
_____________________________________________________________________________ F. M. Thomas Corporate Office Location l 231 Gemini Avenue, Brea, CA 92821 l Phone: 714.738.1062 Coachella Valley l 46-660 Washington Suite 1, La Quinta, CA 92253 l Phone: 760.564.6060

L. HAZARDOUS SUBSTANCES: FMT’S IMPLIED OBLIGATION UNDER THIS PROPOSAL AND AGREEMENT DOES NOT INCLUDE IDENTIFICATION OF, REMOVAL/ABATEMENT/DISPOSAL/STUDIES OR TESTS OF ANY ASBESTOS PRODUCT(S) OR OTHER HAZARDOUS SUBSTANCE(S). UPON THE EVENT OR ENCOUNTER OF ANY SAID PRODUCT(S) AND/OR SUBSTANCE(S). FMT RESERVES THE RIGHT TO SUSPEND IT’S WORK UNTIL SAID SUBSTANCE(S) OR PRODUCT(S) ARE REMOVED.

M. DIFFERING SITE CONDITIONS: IF FMT ENCOUNTERS SUBSURFACE OR LATENT PHYSICAL CONDITIONS AT THE SITE, DIFFERING MATERIALLY FROM THOSE

INDICATED IN THE BID DOCUMENTS, OR FOUND DURING THE SITE JOB WALK, OR UNKNOWN PHYSICAL CONDITIONS, OF AN UNUSUAL NATURE, DIFFERING

MATERIALLY FROM THE CONDITION(S) RELIED UPON IN THIS PROPOSAL AND CONTRACT, FMT WILL PROMPTLY NOTIFY THE CUSTOMER IF SUCH

CONDITIONS CAUSE AN INCREASE OR DECREASE IN THE COST OF, OR THE TIME REQUIRED FOR PERFORMANCE OF ANY PART OF THE WORK, AN EQUITABLE ADJUSTMENT IN PRICE SHALL BE MADE AND THE CONTRACT TIME MODIFIED ACCORDINGLY.

N. FORCE MAJEURE: FMT SHALL NOT BE DEEMED IN DEFAULT NOR BE LIABLE FOR DAMAGES FOR ANY FAILURE OR DELAY IN PERFORMANCE OF IT’S WORK WHICH ARISE OUT OF CAUSE BEYOND IT’S REASONABLE CONTROL. SUCH CAUSES MAY INCLUDE, WITHOUT LIMITATION, ACTS OF GOD OR OF THE PUBLIC ENEMY, ACTS OF THE GOVERNMENT EITHER IN IT’S SOVEREIGN OR CONTRACTUAL CAPACITY, FIRES, FLOODS, EPIDEMICS, QUARANTINE RESTRICTIONS, STRIKES, FREIGHT EMBARGOES, MATERIAL SHORTAGES, OR UNUSUALLY SEVERE WEATHER. IN THE EVENT THE WORK IS DELAYED BY SUCH CAUSES, THE TIME FOR PERFORMANCE WILL BE EXTENDED ACCORDINGLY.

O. SHOULD GOVERNMENTAL “PLAN CHECK” DEPARTMENT(S) REQUIRE ADDITIONAL WORK BEYOND THE SPECIFIED WORK DEFINED IN THIS PROPOSAL, SUCH WORK REQUIRED BY “PLAN CHECK” DEPARTMENT SHALL REQUIRE AN EQUITABLE PRICE ADJUSTMENT TO COVER FMT’S COSTS, LABOR, OVERHEAD, TIME ALLOWED AND PROFIT.

P. UNLESS SPECIFICALLY LISTED IN THIS PROPOSAL, INSTALLATION OR REPAIR OF VIEW SCREEN(S), STRUCTURAL ENGINEERING OR WORK, PATCH, REPAIR AND

PAINTING, ACCESS LADDER(S) OR ROOF HATCH(S), ROOF PATH WAYS, REPAIRS TO LAWN AND(OR) LANDSCAPE SPRINKLERS OR DAMAGE TO SIDE WALKS, CURBS AND PARKING LOTS ARE EXCLUDED.

Q. THE WITHIN DESIGN IS EXCLUSIVELY OWNED BY F.M. THOMAS AIR CONDITIONING, INC. AND IS NOT INTENDED FOR PUBLICATION. EXHIBITION HEREIN IS

SOLELY FOR THE PURPOSE OF EFFECTING A SALE, OR TRANSFER, OF THE DELINEATED AIR CONDITIONING, TEMPERATURE CONTROLS AND OR REFRIGERATION INSTALLATION.

R. CONTRACTORS ARE REQUIRED BY LAW TO BE LICENSED AND REGULATED BY THE CONTRACTOR’S STATE LICENSE BOARD. ANY QUESTIONS CONCERNING A CONTRACTOR MAY BE REFERRED TO THE REGISTRAR OF THE BOARD WHOSE ADDRESS IS: CONTRACTOR’S STATE LICENSE BOARD, 9835 GEOTHE ROAD, SACRAMENTO, CALIFORNIA 95821.

S. INTEGRATION OF OLD AND NEW EQUIPMENT: BUYER RECOGNIZES THAT THE OPERATION OF THE BUILDING SYSTEMS WILL NECESSARILY DEPEND UPON NEW EQUIPMENT INSTALLED BY F.M. THOMAS, OPERATING IN CONJUNCTION WITH EXISTING EQUIPMENT PART(S). SUCH OLDER EQUIPMENT/PART(S) MAY BE IN POOR CONDITION, AND IN NEED OF REPAIR, AND/OR LACKS STATE OF THE ART TECHNOLOGY. F.M. THOMAS HAS NOT BEEN REQUESTED, NOR PAID, TO REPLACE CERTAIN EXISTING EQUIPMENT, PIPING AND SIMILAR ITEMS. SOME OF THIS EQUIPMENT MAY SUFFER FROM DEFERRED MAINTENANCE PROBLEMS. BUYER AGREES TO ACCEPT THE WORK IN ACCORDANCE WITH F.M. THOMAS’ PROPOSAL IN LIGHT OF THE FACT THAT THE BUILDING SYSTEMS WILL HAVE A MIXTURE OF OLD AND NEW EQUIPMENT AFTER F.M. THOMAS HAS COMPLETED ITS WORK.

T. FMT WILL NOT MAKE WARRANTY REPAIRS OR REPLACEMENT OF DAMAGES NECESSITATED BY REASON OF NEGLIGENCE OR MISUSE OF EQUIPMENT OR SYSTEM COMPONENT(S) BY OTHER PERSON(S) OR PARTY(S), INCLUDING OWNERS AGENTS AND EMPLOYEES OR OWNERS SUBCONTRACTOR(S).

City of Gardena
Gardena City Council
Meeting

AGENDA REPORT

SUMMARY

Agenda Item No. 19A.

Section: DEPARTMENTAL

ITEMS -

TRANSPORTATION
Meeting Date: August 25,
2026
TO: THE HONORABLE MAYOR AND MEMBERS OF THE GARDENA CITY COUNCIL AGENDA TITLE: Approve Contract with MOEV Inc. for Microgrid Management Software at a Cost of $235,000 and a Project Total of $258,500
COUNCIL ACTION REQUIRED:

Staff Recommendation: Approve Contract and Project Total RECOMMENDATION AND STAFF SUMMARY:

In 2020, GTrans partnered with MOEV, Inc., a Los Angeles-based software company focused on electrified fleet operations, energy optimization, and intelligent Electric Vehicle (EV) charging management to help manage the charging of our six electric buses. Under this partnership MOEV was awarded a grant from the California Energy Commission to test technology that would automatically manage the recharging of battery electric buses at GTrans, reducing utility bill costs, improving operational efficiency, and extending the battery life of the buses. Since that time, GTrans has continued its successful alliance with MOEV as we transitioned to 13 traditional electric buses, building on the knowledge and efficiencies gained through this emerging technology.

At its meeting on October 28, 2025, City Council approved a contract to design and construct infrastructure improvements that would bring a solar photovoltaic (PV), battery energy storage system (BESS) and EV charging to the facility to reduce reliance on the energy grid and offset energy costs during peak periods. As this infrastructure project is now underway, GTrans wishes to hire the necessary support to develop and manage this new microgrid network which can be controlled and operated while connected to, or disconnected from, the larger electric grid.

This allows for operational flexibility and utility bill savings. Building upon this successful collaboration, GTrans is proposing to hire MOEV and its MOEV.AI™-Microgrid Management Software, which is a cloud-based platform that models, forecasts, and manages the GTrans microgrid. The proposed scope covers four modules: (1) microgrid modeling, digital twin, and forecasting; (2) EV charging and CNG fueling station analytics; (3) battery (BESS) and solar dispatch analytics; and (4) a supervisory microgrid integration layer that connects all modules with unified data flows, control, and Key Performance Indicator (KPI) reporting. Once installed, MOEV will provide necessary training to GTrans personnel. The effective use of this software to manage the microgrid has the potential to save approximately $225,000 per year in utility costs.

Over the past six years, MOEV has proven to be a trusted partner, learning about GTrans' specific operational and charging needs, and continuously improving its monitoring software to optimize our charging efforts. MOEV's expertise and knowledge gained about our operations and energy needs makes them the ideal firm to assist with this next phase of our electrification infrastructure optimization.

The proposed cost for the microgrid project is $175,000. The proposal also includes maintenance and software support at a cost of $30,000 per year, for two years - or $60,000. The total contract value is $235,000. GTrans has evaluated the costs and determined that they are fair and reasonable. GTrans wishes to include a 10 percent contingency, or an additional $23,500, to accommodate any unforeseen expenditures or additions that may be required. Such expenditures would not be allowed unless agreed upon in advance by GTrans management. The total project cost with recommended contingency is $258,500.

Therefore, staff respectfully requests that the City Council approve a contract with MOEV, Inc. for a total of $235,000 - which includes two years of maintenance and software support - and a project total of $258,500 which includes a 10 percent contingency.

FISCAL IMPACT/COST:

GTrans has allocated funding for this project in the FY27 capital budget, previously approved by City Council. There is no impact to the General Fund.

APPROVED:
___________________________
Clint Osorio, City Manager
Attachments
City of Gardena Agreement with MOEV, Inc with Redacted Proposal.pdf

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AGREEMENT BETWEEN

THE CITY OF GARDENA
AND
MOEV, INC.

This contract, hereinafter referred to as Agreement, is entered into by and between THE CITY OF GARDENA (“City”) and MOEV, I nc. (“Consultant”). Based on the mutual promises and covenants contained herein, the Parties hereto agree as follows:

1. Recitals.

A. City is desirous of Microgrid Energy Management Software for Electric Vehicle Charging, Battery Storage, Solar, and CNG Station.

B. Consultant is qualified by virtue of experience, training, education and expertise to provide these services.

C. City has determined that the public interest, convenience and necessity require the execution of this Agreement.

2. Services.

A. The services to be performed by Consultant shall consist of the scope of services outlined in Consultant’s proposal, and any associated addendum, incorporated herein by reference, unless otherwise instructed by City.

B. The Services shall be performed in accordance with the Project Schedule. Consultant shall not be liable for any failure or delay in furnishing proposed services resulting from fire, explosion, flood, storm, Act of God, governmental acts, orders or regulations, hostilities, civil disturbances, strikes, labor difficulties, difficulty in obtaining parts, supplies, or shipping facilities, inability to obtain or delays in obtaining suitable material or facilities required for performance, temporary unavailability of qualified personnel, failure by City to provide appropriate access to equipment or personnel, or other causes beyond Consultant’s reasonable control.

3. Additional Services. If City determines that additional services are required to be provided by Consultant in addition to the Services set forth above, City shall authorize Consultant to perform such additional services in writing (“Additional Services”). Such Additional Services shall be specifically described and approved by City in writing prior to the performance thereof. Consultant shall be compensated for such Additional Services in accordance with the amount agreed upon in writing by the Parties. No compensation shall be paid to Consultant for Additional Services which are not specifically approved by City in writing.

4. Agreement Administrator. For purposes of this Agreement, City designates Rachel Yoo as the Agreement Administrator who shall monitor Consultant’s performance under this Agreement. All notices, invoices or other documents shall be addressed to the Agreement Administrator, as well as all substantive issues relating to this contract. City reserves the right to change this designation upon written notice to Consultant.

5. Consultant’s Proposal. This Agreement shall include and incorporate therein Consultant’s proposal in response incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

6. Timing of Performance. Time is of the essence with respect to Consultant’s performance of Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E

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the Services required by this Agreement. Consultant shall diligently and timely pursue and complete the performance of the Services required of it by this Agreement City, in its sole discretion, may extend the time for performance of any Service.

7. Compensation. Compensation for the Services shall be billed as set forth in Attachment A, attached hereto. The Compensation is inclusive of all costs that may be incurred by Consultant in performance of the Services, including but not limited to such items as travel, copies, delivery charges, phone charges, and facsimile charges.

8. Term of Agreement/Termination.

A. This Agreement shall be effective as of the date of execution by the City and shall remain in effect until all Services are completed or until terminated as provided for herein.

B. City may terminate this Agreement without cause by providing written notice to Consultant not less than three days prior to an effective termination date. City’s only obligation in the event of termination will be payment of fees and allowed expenses incurred up to and including the effective date of termination.

C. Unless for cause, Consultant may not terminate this Agreement.

D. Upon receipt of a termination notice, Consultant shall: (1) promptly discontinue all Services, unless the notice directs otherwise; and (2) within ten (10) days, deliver to City all files, data, reports, estimates, summaries, and such other information and materials as may have been accumulated or prepared to date by Consultant in performing the Services under this Agreement, whether completed or in progress. Consultant shall provide these documents by both hard copy and in electronic format if available. In the event of termination for other than cause attributable to Consultant, Consultant shall be entitled to reasonable compensation for the services it performs up to the date of termination and shall be deemed released from liability for any work assigned but not completed as of the effective date of termination.

9. Invoices and Payments.

A. Payment shall be made upon receipt and approval of invoices for Services rendered.

In order for payment to be made, Consultant’s invoice must include an itemization as to the services rendered, date(s) of service, direct and/or subcontract costs, and be submitted on an official letterhead or invoice with Consultant’s name, address, and telephone number referenced.

B. The Agreement Administrator shall review the invoices to determine whether services performed and documents submitted are consistent with this Agreement. Payment shall be made within forty-five (45) days following receipt of the invoice or the Agreement Administrator shall provide Consultant with a written statement objecting to the charges and stating the reasons therefore.

C. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to City at the time of payment.

10. Records/Audit.

A. Consultant shall be responsible for ensuring accuracy and propriety of all billings and shall maintain all supporting documentation for a minimum of three (3) years from the completion date of the Services under this agreement the following records:

1. All accounts and records, including personnel, property and financial, adequate to identify and account for all costs pertaining to this Agreement and assure proper accounting for all funds.

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2. Records which establish that Consultant and any subconsultant who renders Services under this Agreement are in full compliance with the requirements of this Agreement and all federal, state and local laws and regulations.

3. Any additional records deemed necessary by City to assume verification of full compliance with this Agreement.

B. City shall have the right to audit Consultant’s invoices and all supporting documentation for purposes of compliance with this Agreement for a period of three years following the completion of Services under this Agreement.

C. Upon reasonable notice from City or any other governmental agency, Consultant shall cooperate fully with any audit of its billings conducted by, or of, City and shall permit access to its books, records and accounts as may be necessary to conduct such audits.

11. Successors and Assignment. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties hereto.

12. Change in Name, Ownership or Control. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or subconsultant. Change of ownership or control of Consultant’s firm may require an amendment to the Agreement.

13. Key Personnel . City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall provide properly skilled professional and technical personnel to perform all services under this Agreement. In the event that City, in its sole discretion, at any time during the Agreement, desires the removal of any person or persons assigned by Consultant to perform Services pursuant to this Agreement, Consultant shall remove any such person immediately upon receiving notice from City.

14. Use of Materials.

A. City shall make available to Consultant such materials from its files as may be required by Consultant to perform Services under this Agreement. Such materials shall remain the property of City while in Consultant’s possession. Upon termination of this Agreement and payment of outstanding invoices of Consultant, or completion of work under this Agreement, Consultant shall return to City any property of City in its possession and any calculations, notes, reports, electronic files, or other materials prepared by Consultant in the course of performance of this Agreement.

B. City may utilize any material prepared or work performed by Consultant pursuant to this Agreement, including computer software, in any manner, which City deems proper without additional compensation to Consultant. Consultant shall have no responsibility or liability for any revisions, changes, or corrections made by City, or any use or reuse pursuant to this paragraph unless Consultant accepts such responsibility in writing.

15. Confidentiality. Consultant acknowledges that some of the material and information that may come into its possession or knowledge in connection with this Agreement or its performance may consist of information that is exempt from disclosure to the public or other unauthorized persons under either state or federal statutes ("Confidential Information"). Confidential Information includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers, financial profiles, credit card infor mation, driver's license numbers, medical data, law enforcement records, agency source code or object code, agency security data, or information identifiable to an Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E

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individual that relates to any of these types of information. Consultant agrees to hold Confidential Information in strictest confidence and not to make use of Confidential Information for any purpose other than the performance of this Agreement, to release it only to authorized employees or Sub - consultants requiring such information for the purposes of carrying out this Agreement, and not to release, divulge, publish, transfer, sell, disclose, or otherwise make the information known to any other party without City's express written consent or as provided by law. Consultant agrees to release such information or material only to employees or Sub -consultants who have signed a nondisclosure agreement, the terms of which have been previously approved by City. Consultant agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized access to Confidential Information.

"Personal information" including, but not limited to, "Protected Health Information" (PHI) under Health Insurance Portability And Accountability Act (HIPAA), individuals' names, addresses, phone numbers, birth dates, and social security numbers collected, used, or acquired in connection with this Agreement shall be protected against unauthorized use, disclosure, modification or loss.

HIPAA establishes national minimum standards for the use and disclosure of certain health information.

The Consultant must comply with all HIPAA requirements and rules when determined applicable by the City. If City determines that (1) City is a "covered entity" under HIPAA, and that (2) Consultant will perform "business associate" services and activities covered under HIPAA, then at City's request, Consultant agrees to execute City's Agreement in compliance with HIPAA.

Consultant shall ensure its directors, officers, employees, Sub-consultants or agents use personal information solely for the purposes of accomplishing the services set forth herein. Consultant and its Sub-consultants agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the City or as otherwise required by law.

Any breach of this provision may result in termination of the Agreement and demand for return of all personal information. Moreover, Consultant will indemnify and hold the City harmless from and against all losses and damages resulting from any unauthorized or improper disclosure, dissemination or use of the information as a result, in whole or in part, of Consultant’s action or inaction.

16. Nonuse of Intellectual Property of Third Parties. Consultant shall not use, disclose or copy any intellectual property of any third parties in connection with work carried out under this Agreement, except for intellectual property for which Consultant has a license. Consultant shall indemnify and hold City harmless against all claims raised against City based upon allegations that Consultant has wrongfully used intellectual property of others in performing work for City, or that City has wrongfully used intellectual property developed by Consultant pursuant to this Agreement.

17. Ownership of Work Product. All documents or other information created, developed, or received by Consultant shall, for purposes of copyright law, be deemed worked made for hire for City by Consultant and shall be the sole property of City. Consultant shall provide City with copies of these items upon demand, and in any event, upon termination of this Agreement.

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18. Legal Requirements.

A. Consultant shall secure and maintain all licenses or permits required by law, including a City business license, and shall comply with all ordinances, laws, orders, rules, and regulations pertaining to the work.

B. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreements.

C. Consultant covenants that there shall be no discrimination based upon race, color, creed, religion, sex, marital status, age, handicap, national origin or ancestry, or any other category forbidden by law in performance of this Agreement.

19. Conflict of Interest and Reporting.

A. Consultant shall at all times avoid conflicts of interest or the appearance of a conflict of interest in the performance of this Agreement. If required, Consultant shall comply with the City’s Conflict of Interest reporting requirements. Consultant understands that pursuant to Gardena Municipal Code sections 2.24.020H and 2.24.025G, it is forbidden to make any contribution to a candidate or committee of a candidate for a municipal office of the City, or to an officeholder, until the completion of services to be performed under this Agreement.

B. Consultant and its representatives shall refrain from lobbying City of Gardena officials, employees and representatives for the duration of this Agreement.

20. Guarantee and Warranty. Consultant warrants to City that the material, analysis, data, programs and SERVICES to be delivered or rendered hereunder will be of the kind and quality designated and will be performed by qualified personnel. Without waiver of City’s other rights or remedies, City may require Consultant to re - perform any of said services, which were not performed in accordance with these standards. Consultant shall perform the remedial services at its sole expense.

21. Insurance.

A. Commencement of Work. Consultant shall not commence work under this Agreement until it has obtained City approved insurance. Before beginning work hereunder, during the entire period of this Agreement, for any extensions hereto, and for periods after the end of this Agreement as may be indicated below, Consultant must have and maintain in place all of the insurance coverage required in this Section. Consultant’s insurance shall comply with all items specified by this Agreement. Any subcontractors shall be subject to all of the requirements of this Section and Consultant shall be responsible to obtain evidence of insurance from each subcontractor and provide it to City before the subcontractor commences work. Alternatively, Consultant’s insurance may cover all subcontractors.

B. Insurance Company Requirements. All insurance policies used to satisfy the requirements imposed hereunder shall be issued by insurers admitted to do business in the State of California. Insurers shall have a current Best’s rating of not less than A -: VII, unless otherwise approved by City.

C. Coverage, Limits and Policy Requirements. Consultant shall maintain the types of coverage and limits indicated below:

1. Commercial General Liability Insurance - a policy for occurrence coverage for Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E

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bodily injury, personal injury and property damage, with coverage at least as broad as Insurance Services Office Form CG 00 01, with no special limitations affecting City. The limit for all coverage under this policy shall be no less than one million dollars ($1,000,000.00) per occurrence.

2. General Auto Liability Insurance - a policy including all coverage provided by and to the extent afforded by Insurance Services Office form CA 0001, including hired and non -owned autos with no special limitations affecting City. The limit for bodily injury and property damage liability shall be no less than one million dollars ($1,000,000.00) per accident.

3. Worker’s Compensation and Employer’s Liability Insurance - a policy which meets all statutory benefit requirements of the Labor Code, or other applicable law, of the State of California. The minimum coverage limits for said insurance shall be no less than one million dollars per claim. The policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled without thirty (30) days prior written notice, return receipt requested, is mailed to City.

4. Professional Errors & Omissions - a policy with minimum limits of one million dollars ($1,000,000.00) per claim and aggregate. This policy shall be issued by an insurance company which is admitted to do business in the State of California and shall contain a clause that the policy may not be canceled until thirty (30) days written notice, unless cancelled for non-payment, then ten (10) calendar days notice shall be given, is mailed to City.

5. Policy Requirements. The policies set forth above shall comply with the following, as evidenced by the policies or endorsements to the policies:
a. The City, its appointed and elected officers, employees, agents and volunteers shall be added as additional insured to the policy. b. The insurer shall agree to provide City with thirty (30) days prior written notice, of any cancellation, non-renewal or material change in coverage, unless cancelled for non-payment, then ten (10) calendar days notice shall be given. c. For any claims with respect to the Services covered by this Agreement, Consultant’s insurance coverage shall be primary insurance as respects the City, its elected and appointed officers, employees, agents and volunteers. Any insurance or self-insurance maintained by the City, its elected and appointed officers, employees, agents and volunteers shall be excess of Consultant’s insurance and shall not contribute with it.

D. Additional Requirements. The procuring of such required policies of insurance shall not be construed to limit Consultant’s liability hereunder or to fulfill the indemnification provisions and requirements of this Agreement. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. City shall notify Consultant in writing of changes in the insurance requirements. If Consultant does not deposit copies of acceptable insurance policies or endorsements with City incorporating such changes within sixty (60) days of receipt of such notice, Consultant shall be deemed in default hereunder.

E. Deductibles. Any deductible or self -insured retention over $25,000 per occurrence must be declared to and approved by City. Any deductible exceeding an amount acceptable to City shall be subject to the following changes: either the insurer shall eliminate or reduce such deductibles or self -insured retentions with respect to City, its officers, employees, agents and volunteers (with additional premium, if any, to be paid by Consultant); or Consultant shall provide satisfactory financial guarantee for payment of losses and related investigations, claim administration and defense expenses.

Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E

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F. Verification of Compliance. Consultant shall furnish City with original policies or certificates and endorsements effecting coverage required by this Agreement. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. All endorsements are to be received and approved by City before work commences. Not less than fifteen (15) days prior to the expiration date of any policy of insurance required by this Agreement, Consultant shall deliver to City a binder or certificate of insurance with respect to each renewal policy, bearing a notation evidencing payment of the premium therefore, or accompanied by other proof of payment satisfactory to City. Consultant shall provide full copies of any requested policies to City within three (3) days of any such request by City.

G. Termination for Lack of Required Coverage. If Consultant, for any reason, fails to have in place, at all times during the term of this Agreement, including any extension hereto, all required insurance and coverage, City may immediately obtain such coverage at Consultant’s expense and/or terminate this Agreement.

22. Indemnity.

A. Consultant assumes all risk of injury to its employees, agents, and contractors, including loss or damage to property.

B. Consultant shall defend, indemnify, and hold harmless the City, including its officials, officers, employees, and agents from and against all claims, suits, or causes of action for injury to any person or damage to any property arising out of any intentional or negligent acts or errors or omissions to act by Consultant or its agents, officers, employees, subcontractors, or independent contractor, in the performance of its obligations pursuant to this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Consultant.

This indemnity shall not apply if the claim arises out of the sole negligence or willful misconduct of City, its officers, agents, employees or volunteers.

C. No official, employee, agent or volunteer of City shall be personally liable for any default or liability under this Agreement.

23. Independent Contractor. Consultant agrees to furnish consulting services in the capacity of an independent contractor and neither Consultant nor any of its employees shall be considered to be an employee or agent of City.

24. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

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25. Notices. Any notice or communication given under this Agreement shall be effective when deposited, postage prepaid, with the United States Postal Service and addressed to the contracting parties. Name, address, telephone and facsimile numbers of the parties are as follows:

City of Gardena – GTrans
Attn: Rachel Yoo
13999 S. Western Avenue
Gardena, California 90249
Email: [email protected]
MOEV, Inc.

Attn: Dr. Hemanshu Pota
907 Westwood Boulevard, Suite 420
Los Angeles, California 90024
Email: [email protected]
Either party may change the information to which notice or communication is to be sent by providing advance written notice to the other party.

26. Severability. If any provision of this Agreement shall be held illegal, invalid, or unenforceable, in whole or in part, such provision shall be modified to the minimum extent necessary to make it legal, valid, and enforceable, and the legality, validity, and enforceability of the remaining provisions shall not be affected thereby.

27. Jurisdiction and Venue. This Agreement shall be deemed a contract under the laws of the State of California and for all purposes shall be interpreted in accordance with such laws. Both parties hereby agree and consent to the exclusive jurisdiction of the courts of the State of California and that the venue of any action brought hereunder shall be Los Angeles County, California.

28. Waiver. No delay or failure by either Party to exercise or enforce at any time any right or provision of this Agreement shall be considered a waiver thereof or of such Party’s right thereafter to exercise or enforce each and every right and provision of this Agreement. To be valid a waiver shall be in writing but need not be supported by consideration. No single waiver shall constitute a continuing or subsequent waiver.

29. Electronic Signatures. The parties hereby acknowledge and agree that electronic records and electronic signatures, as well as facsimile signatures, used in connection with the execution of this Agreement and electronic signatures, facsimile signatures or signatures transmitted by electronic mail in so-called pdf format shall be legal and binding and shall have the same full force and effect as if a paper original of this Agreement had been delivered and had been signed using a handwritten signature. City and Consultant (i) agree that an electronic signature, whether digital or encrypted, of a party to this Agreement is intended to authenticate this writing and to have the same force and effect as a manual signature, (ii) intend to be bound by the signatures (whether original, faxed or electronic) on any document sent or delivered by facsimile or, electronic mail, or other electronic means, (iii) are aware that the other party will reply on such signatures, and (iv) hereby waive any defenses to the enforcement of the terms of this Agreement based on the foregoing forms of signature. If this Agreement has been executed by electronic signature, all parties executing this document are expressly consenting under the United States Federal Electronic Signatures in Global and National Commerce Act of 2000 ("E -SIGN") and California Uniform Electronic Transactions Act ("UETA")(Cal.

Civ. Code § 1633.1, et seq.), that a signature by fax, email or other electronic means shall constitute an Electronic Signature to an Electronic Record under both E -SIGN and UETA with respect to this specific transaction.

30. Joint Drafting. Each party acknowledges that it has had an adequate opportunity to revie w each and every provision in this Agreement and to submit the same to counsel and other consultants for Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E

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review and comment and that the parties jointly drafted this Agreement. No provision of this Agreement or any Assignment shall be construed more strictly against one party than the other party by reason that one or the other party proposed, drafted or modified such provision or any other existing or proposed provision.

31. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

32. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement.

33. Attorney’s Fees. In the event that legal action is necessary to enforce the provisions of this Agreement, or to declare the rights of the parties hereunder, the parties agree that the prevailing party in the legal action shall be entitled to recover attorney’s fees and court costs from the opposing party.

34. Entire Agreement . This Agreement contains the entire understanding between City and Consultant. Any prior agreement, promises, negotiations or representations not expressly set forth herein are of no force or effect. Subsequent modifications to this Agreement shall be effective only if in writing and signed by both parties. This Agreement may be signed by the parties hereto in separate counterparts, including both counterparts that are executed on paper and counterparts that are in the form of electronic signatures. Electronic signatures include facsimile or email electronic signatures.

Each executed counterpart shall be deemed an original. All counterparts, taken together, constitute the executed Agreement. If any term, condition or covenant of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall be valid and binding.

(The Remainder of This Page is Intentionally Left Blank) (Signature Page Follows)

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IN WITNESS WHEREOF, the parties have hereunto affixed their names as of the day and year written below.

CITY OF GARDENA

By ______________________ Date ____________________
Tasha Cerda
Mayor

ACCEPTED: MOEV, Inc.

By ______________________ Date ____________________
Hemanshu Pota
CEO

By ______________________ Date ____________________
Vandana Mangal
President

APPROVED AS TO FORM:

________________________ Date ____________________
Carmen Vasquez
City Attorney

ATTEST:

________________________ Date ____________________
Becky Romero
City Clerk

Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E 8/19/2026
8/19/2026
8/19/2026

Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E MOEV Inc. | Submitted to Gardena Transit

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Letter of Transmittal

City of Gardena Transportation / Gardena Transit
13999 S. Western Avenue
Gardena, CA 90249.

Subject: MOEV Proposal for Microgrid Management Software July 6, 2
Dear Gardena Transit Team:

On behalf of MOEV Inc., we are pleased to provide this proposal and qualifications statement for Gardena Transit. MOEV is an AI software company, and our proposed approach emphasizes accountable leadership, direct access to senior technical staff, rapid implementation, and practical outcomes for electric bus operations.

For this project, MOEV proposes MOEV.AI™-Microgrid Management Software: a cloud-based platform that models, forecasts, and manages the GTrans microgrid. The proposed scope covers four modules: (1) microgrid modeling, digital twin, and forecasting; (2) EV charging and CNG fueling station analytics; (3) battery (BESS) and solar dispatch analytics; and (4) a supervisory microgrid integration layer that connects all modules with unified data flows, control, and KPI reporting.

MOEV is already a trusted software partner to Gardena Transit (GTrans), where MOEV.AI™- CMS (Charging Management System) manages battery-electric bus charging operations today.

This proposal builds directly on that working relationship and extends MOEV’s role into microgrid management software for the GTrans facility. MOEV’s customer base continues to grow: LA Metro and the Alexandria Transit Company (DASH) were recently added as paid pilot customers, where MOEV.AI™ is being deployed for coordinated charging, yard operations, and dispatch readiness. They join GTrans, Solano County Transit (SolTrans) and Prince George’s County Transit (PG County) as MOEV customers, along with an earlier SFMTA demonstration pilot.

MOEV understands Gardena Transit’s operating environment and the need for simple, reliable tools that support daily operations decisions without requiring a large internal software team. Our proposed solution is hardware-agnostic and integrates with customer-approved vendor APIs and open interfaces for chargers, battery energy storage systems (BESS), solar PV, CNG fueling equipment, telematics, scheduling systems, and other fleet data sources.

This response includes MOEV’s firm profile, project experience, key personnel, implementation plan, software capabilities, reports, security approach, and support model, for Gardena Transit’s review.

Sincerely,
Hemanshu Pota, PhD
CEO MOEV Inc.

Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E MOEV Inc. | Submitted to Gardena Transit

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Section 1 - Executive Summary

Company and Proposal Overview
MOEV Inc. proposes MOEV.AI™ Microgrid Management Software for GTrans’s microgrid project. The platform models and forecasts microgrid behavior through a calibrated digital twin; provides analytics and control for EV charging and CNG fueling stations; optimizes battery (BESS) and solar dispatch; and connects all modules through a supervisory integration layer with unified data flows, error handling, and KPI reporting.

GTrans (Customer) already relies on MOEV.AI™ for electric bus charging management, and this proposal extends that proven deployment into microgrid management. At the core of the platform is MOEV’s AI-driven optimization engine, which continuously learns from facility, fleet, charger, and energy data to meet microgrid KPIs at the lowest practical cost. MOEV’s recently added paid pilot customers, LA Metro and the Alexandria Transit Company (DASH), are deploying MOEV.AI™ for coordinated charging, yard operations, and dispatch readiness.

Because MOEV is a local small business, Gardena Transit will receive a direct, accountable delivery model. Senior company leadership will remain involved during design, implementation, go-live, and post-launch support. The proposed project is not based on a large rotating implementation bench; it is based on a focused team all based locally in Los Angeles, California, that understands transit operations and EV charging.

What MOEV Will Provide
• Scope 1 - Microgrid Modeling & Forecasting: a calibrated microgrid model and digital twin of the GTrans facility, with forecasting and planning reports validated against defined microgrid KPIs and actual facility performance.
• Scope 2 - EV Charging and CNG Fueling Station Analytics: data schema definitions, analytics logic, integration and communication with EV chargers and CNG fueling equipment, and demonstrated equipment control and reporting. • Scope 3 - Battery and Solar Dispatch Analytics: BESS and solar PV dispatch analytics, integration and communication with on-site storage and solar assets, and demonstrated equipment control and reporting.
• Scope 4 - Supervisory Microgrid Integration Layer: system architecture and data flows connecting all modules, integrated system build, functional testing with error handling and data validation, and KPI-based acceptance.
• A milestone-based delivery and payment model with GTrans review-and-approval gates at each stage of every scope.
• Training, documentation, go-live support, and ongoing customer support appropriate for a lean transit agency environment.

Small Business Value
MOEV’s size is an advantage for this engagement. Gardena Transit will work with the people who design, configure, and support the software. Decisions can be made quickly, customer-specific changes can be discussed directly with technical leadership, and the platform can evolve with Gardena Transit’s needs without forcing the agency through a heavy enterprise software process.

Moreover, MOEV is a small business and is certified as a Minority-owned Business Enterprise (MBE) by the City of Los Angeles.

Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E MOEV Inc. | Submitted to Gardena Transit

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Section 2 – MOEV Inc. Profile

Company Profile
MOEV Inc. is a Los Angeles-based software company focused on electrified fleet operations, energy optimization, and intelligent EV charging management. MOEV develops and supports MOEV.AI™, a cloud software platform that helps transit and fleet operators manage charging, dispatch readiness, yard decisions, data integration, and reporting for electric vehicles and charging infrastructure.

MOEV’s work is rooted in practical fleet operations. The company’s software is designed for the transition from diesel-based operations to battery-electric operations, where agencies must manage state of charge, charger capacity, utility costs, schedule requirements, route energy use, charging exceptions, and daily readiness. MOEV’s team combines software engineering, transportation operations, EV charging, grid integration, optimization, AI/ML, and customer deployment experience.

What Makes MOEV.AI™ Unique
MOEV.AI™ differentiates itself from conventional charge management systems through the depth of its AI and optimization software. The platform was built by a team with deep roots in smart-grid and EV charging research, and its intelligence is applied to the daily problems transit agencies face.
• AI-driven charge optimization: mathematical optimization combined with machine learning generates charging plans that meet pull-out requirements while minimizing energy cost, demand charges, and time-of-use exposure.
• Microgrid and grid-aware intelligence: charging plans can account for site demand limits, utility rate structures, demand response signals, and coordination with on-site energy resources such as solar and storage, aligning fleet charging with GTrans’ microgrid objectives.
• Hardware-agnostic AI: because the intelligence lives in software, the same optimization applies across charger brands and telematics providers, protecting GTrans’ flexibility as infrastructure grows.
• Predictive energy analytics: machine-learning models learn real-world energy consumption and generation within the microgrid and predict energy needs through the day. • Self-adjusting plans: the platform continuously re-plans as the day changes - charger faults, late pull-ins (for both CNG buses and EV cars/vans), schedule changes, or SOC deviations - rather than relying on static charging schedules.

Operating Model
MOEV proposes to serve as the primary software provider for the proposed scope. The base project will use MOEV personnel for project management, configuration, integration, testing, training, and support. MOEV will coordinate with Gardena Transit, all appropriate vendors, and customer IT contacts as needed.

Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E MOEV Inc. | Submitted to Gardena Transit

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System architecture and hardware
integration
Support Lead Support Support
AI/ML, optimization, and energy
analytics
Support Lead Support Lead
Microgrid operations and readiness Support Lead Support Lead Training, adoption, and
communications
Support Support Lead Support
Executive escalation and contract
accountability
Lead Support Lead Support
Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E Docusign Envelope ID: 8851AB0B-607C-8D50-8092-9A8F62F2588E MOEV Inc. | Submitted to Gardena Transit

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Gardena City CouncilAugust 25, 2026

Gardena City Council
August 25, 2026