City of Gilroy
STAFF REPORT
Agenda Item Title: Selection of Mayor Pro Tempore
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: City Clerk
Submitted By: Thai Nam Pham, City Clerk
Prepared By: Thai Nam Pham, City Clerk
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Elect Council Member proposed by Mayor Blankley to the position of Mayor Pro Tempore to serve until a successor is elected.
BACKGROUND
Section 502 of the Charter is entitled “Mayor Pro Tempore” and describes the following:
“At the first meeting of the Council following the election or appointment of a member to the Council, the Council shall elect one of its members as Mayor Pro Tempore who shall act as Mayor during the absence or inability of the Mayor to act. In the case of the temporary absence or disability of both the Mayor and the Mayor Pro Tempore, the Council
shall elect one of its members to act as Mayor Pro
Tempore.”
The role of Mayor Pro Tempore involves leadership responsibilities in situations where the Mayor is unavailable, such as leading a Council meeting if the Mayor is unable to attend.
A comprehensive review in 2018 by then-Mayor Roland Velasco and the City Attorney’s Office affirmed that the Council has the discretion to elect a Mayor Pro Tempore at any Agenda Item No. 12.1 Agenda Packet Page No. 151 of 183
Selection of Mayor Pro Tempore
City of Gilroy City Council Page 2 of 2 December 11, 2023 time and decide the tenure of the role. The Council is also permitted to implement a rotational system for this position, adhering to the Charter’s stipulation of electing a Mayor Pro Tempore post the election or appointment of a new Council Member.
Mayor Blankley proposes the appointment of Council Member Carol Marques as Mayor Pro Tempore for the 2024 calendar year.
Agenda Item No. 12.1 Agenda Packet Page No. 152 of 183
12.2.Mayoral Appointments of Council Members to Serve in Regional Representative Seats and Seats on Local Boards and Committees
1. Staff Report:
2. Public Comment
3. Possible Action:
Approve representative seat assignments as determined by Mayor Blankley per California Government Code Section 40605.
Agenda Item No. 12.2 Agenda Packet Page No. 153 of 183
City of Gilroy
STAFF REPORT
Agenda Item Title: Mayoral Appointments of Council Members to Serve in Regional Representative Seats and Seats on Local
Boards and Committees
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: City Clerk
Submitted By: Thai Nam Pham, City Clerk
Prepared By: Thai Nam Pham, City Clerk
STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Approve representative seat assignments as determined by Mayor Blankley per California Government Code Section 40605.
BACKGROUND
Pursuant to California Government Code Section 40605, Mayor Blankley has reviewed the Council's appointments to regional and local Boards and Committees. After a thorough examination, she has recommended retaining the current appointments for 2024, with the notable exception of appointing Council Member Cline as the alternate for the Gilroy Gardens Board of Directors.
Additionally, the attached list of 2024 Council Member Representatives for Regional and County Boards has been updated to reflect changes such as the removal of the Cities Association Santa Clara County Board of Directors, adjustments to the Downtown Committee roster, and an updated meeting location for the Valley Water Joint Water Resources Commission, which convenes at the South County Regional Wastewater Authority Treatment Plant.
Agenda Item No. 12.2 Agenda Packet Page No. 154 of 183
Mayoral Appointments of Council Members to Serve in Regional Representative Seats and Seats on Local Boards and Committees
City of Gilroy City Council Page 2 of 2 December 11, 2023 Attachments:
1. 2024 Council Member Representatives for Regional and County Boards Agenda Item No. 12.2 Agenda Packet Page No. 155 of 183
City of Gilroy
2024 City Roster of County, Regional,
and Statewide Bodies
Approved 12/11/2023
Association of Bay Area Governments (ABAG)
Phone Number: (510) 464-7900 Member(s): Carol Marques
Alternate(s): Marie Blankley
ABAG is the official comprehensive planning agency for the San Francisco Bay area region. ABAG's mission is to strengthen cooperation and coordination among local governments. In doing so, ABAG addresses social, environmental, and economic issues that transcend local borders.
Meeting Information: General Assembly meetings are held in the spring and fall each year.
CalTrain Citizen Advisory Committee (CAC)*
Phone Number: (650) 508-6347 Member(s): Steven Seebart1 Alternate(s): N/A
CAC is composed of nine volunteer members who serve in an advisory capacity to the tri-county policy board, providing input on the needs of current and potential rail customers, and reviewing and commenting on staff proposals and actions as requested by the board.
Meeting
Information:
3rd Wednesday of each month | 5:40 p.m.
Edward J. Bacciocco Auditorium
SamTrans Administrative Offices, 2nd Floor
250 San Carlos Ave., San Carlos, CA (two blocks west of the San Carlos Caltrain Station)
CalTrain Policy Group
Phone Number: (650) 508-6493 Member(s): Marie Blankley
Alternate(s): Zach Hilton
The Local Policy Maker Group (LPMG) is an advisory group, comprised of officials from the cities and counties along the Caltrain corridor.
Meeting
Information:
4th Thursday of each month | 5:30 p.m.
Edward J. Bacciocco Auditorium
SamTrans Administrative Offices, 2nd Floor
250 San Carlos Ave., San Carlos, CA (two blocks west of the San Carlos Caltrain Station)
Downtown Committee
Phone Number:
(408) 846-0204
Member(s):
Marie Blankley
Rebeca Armendariz
Dion Bracco
Carol Marques
Fred M. Tovar
Fran Beaudet
Toni Bowles
Matt Gallion
Jane Howard
Susan Jacobsen
Frank Johnson
Dave Leal
Savannah Logenbach
Emily McEwan-Upright
Jeanie Rizzuto
Alternate(s): N/A
The Downtown Committee is an Advisory Committee of members from the City Council and stakeholders in downtown Gilroy to provide recommendations and input into the completion of the adopted downtown recommendations, and other downtown-related activities.
Meeting
Information:
2nd Tuesday of each month | 8:00 a.m.
Council Chambers
* Gilroy resident is appointed to this body. 1 Term ends June 30, 2025.
Agenda Item No. 12.2 Agenda Packet Page No. 156 of 183
City of Gilroy
2024 City Roster of County, Regional,
and Statewide Bodies
Approved 12/11/2023
7351 Rosanna Street, Gilroy, CA 95020
Gilroy Economic Development Partnership
Phone Number: (408) 842-6436 | (408) 842-6437 Member(s): Marie Blankley2 Tom Cline3
Alternate(s): N/A
The Gilroy Economic Development Partnership consists of representatives from the Gilroy Chamber of Commerce, Gilroy Downtown Business Association, Visit Gilroy/California Welcome Center, Gilroy Gardens, Gilroy Garlic Festival, Gavilan College, and the City of Gilroy. The group was created to focus on the economic development of three specific recreation/tourism initiatives: Gilroy Sports Park, the city-owned 536 acres at Gilroy Gardens, and Downtown Gourmet Alley.
Meeting
Information:
4th Wednesday of each month | 8:00 a.m.
Cordevalle
1 Cordevalle Club Drive, San Martin, CA 95046
Gilroy Gardens Board of Directors
Phone Number: (408) 840-7100 Member(s): Carol Marques
Alternate(s): Tom Cline
Gilroy Gardens Board of Directors is a non-profit educational institution whose mission is to educate and inspire families, especially children, to appreciate horticulture and the importance of trees in our lives by providing fun and memories in a beautiful garden setting.
Meeting
Information:
2nd Thursday of each month | 3:00 p.m.
Gilroy Gardens Operations Office Board Room
Gilroy Gardens Family Theme Park
3050 Hecker Pass Hwy, Gilroy, CA 95020
Gilroy Sister Cities Association
Phone Number: (408) 310-8059 Member(s): Tom Cline
Alternate(s): Marie Blankley
The association furthers positive relations under the umbrella of Sister Cities International, funding and arranging student exchanges and tours of dignitaries from Gilroy’s six sister cities from the countries of Japan, France, Italy, Portugal, Mexico, and Palau to foster deeper cross-cultural understanding and global cooperation towards sustainable economic and community development.
Meeting
Information:
2nd Tuesday of each month | 6:00 p.m.
Brownell School
7701 Hanna St, Gilroy, CA
2 As suggested for GEDP Board appointment
3 As suggested for GEDP Board appointment
Agenda Item No. 12.2 Agenda Packet Page No. 157 of 183
City of Gilroy
2024 City Roster of County, Regional,
and Statewide Bodies
Approved 12/11/2023
Gilroy Youth Task Force
Phone Number: (408) 846-0440
Member(s): Marie Blankley
Tom Cline
Alternate(s): Fred M. Tovar
The specific purpose of this corporation is to eliminate illegal gang activity, graffiti, and illegal alcohol and drug sales, distribution, and use within the Gilroy area and to provide the education, skills, and community activities to promote a drug and gang-free lifestyle, in order to maintain and enhance the quality of life in Gilroy.
Meeting
Information:
January
Gilroy Senior Center Meeting Room
Gilroy Senior Center
7371 Hanna St, Gilroy, CA
Santa Clara County Expressway Plan 2040 Policy Advisory Board (PAB) Phone Number: (408) 573-2438 Member(s): Fred M. Tovar
Alternate(s): N/A
The PAB provides an elected officials’ forum for policy input to the Expressway Plan 2040 – a long-range plan for the eight-county expressways and transportation corridor Meeting
Information:
Meets 5 times per year | 6:30 p.m.
SCC Board of Supervisors Chambers
70 W. Hedding St., San Jose, CA 95110
Santa Clara County Library Joint Powers Authority
Phone Number: (408) 293-2326 x3090 Member(s): Dion Bracco Alternate(s): Rebeca Armendariz
Provides policy direction and governance for the Santa Clara County Library District and oversees the County library budget, services, and programs for the service areas.
Meeting
Information:
4th Thursday of the months of January, April, October at 12:00 pm 1st Thursday in June at 12:00 pm
Santa Clara County Library District Services and Support Center 1370 Dell Avenue
Campbell, CA 95008
Santa Clara Valley Habitat Agency Governing Board
Phone Number: (408) 779-7261
Member(s): Rebeca Armendariz
Carol Marques
Alternate(s): N/A
The SC Valley Habitat Agency established a two-tiered governance structure consisting of a Governing Board and an Implementation Board. The four Local Partners (Santa Clara County, Gilroy, Morgan Hill, and San Jose) form the Governing Board for the Implementing Agency.
Meeting
Information:
Min. of twice annually the third Thurs. of March and September | 4:00 p.m.
Santa Clara Valley Habitat Agency
535 Alkire Ave., Suite 100 Morgan Hill, CA 95037
Agenda Item No. 12.2 Agenda Packet Page No. 158 of 183
City of Gilroy
2024 City Roster of County, Regional,
and Statewide Bodies
Approved 12/11/2023
Santa Clara Valley Habitat Agency Implementation Board
Phone Number: (408) 779-7261
Member(s): Rebeca Armendariz
Carol Marques
Alternate(s): N/A
The SC Valley Habitat Agency Implementation Board comprises the four Governing Board members, together with two Habitat Plan permittees, the Santa Clara Valley Water District, and VTA. The Board oversees the majority of the operations of the Habitat Agency.
Meeting
Information:
Third Thursday of odd-numbered months | 4:00 p.m.
Santa Clara Valley Habitat Agency
535 Alkire Ave., Suite 100 Morgan Hill, CA 95037
Santa Clara Valley Water Commission
Phone Number: (408) 630-2883 Member(s): Dion Bracco
Alternate(s): Fred M. Tovar
The Water Commission assists the Valley Water Board with issues pertaining to water supply and water quality, as well as policy matters that are of interest to the cities and Santa Clara County.
Meeting
Information:
Quarterly Jan, April, July, & October | 12:00 p.m.
Valley Water Board Room
5700 Almaden Expressway, San Jose, CA 95118
Valley Water Joint Water Resources Committee
Phone Number: (408) 630-2408
Member(s): Dion Bracco
Marie Blankley
Alternate(s): N/A
This six-member Committee shall advance common South County water interests and receive input on future needs for groundwater management in the Llagas groundwater sub-basin; facilitate policy discussion and sharing of technical information on water supply planning for South County; identify demand for recycled water and share technical information on its use and implement the South County Recycled Water Master Plan. (Meets quarterly at SCRWA Treatment Plant) Meeting
Information:
Quarterly | 9:00 a.m.
SCRWA Treatment Plant
500 Southside Dr.
Gilroy, CA 95020
Silicon Valley Clean Energy Authority JPA Board
Phone Number: (408) 721-5301 Member(s): Zach Hilton
Alternate(s): Rebeca Armendariz
Twelve communities in Santa Clara County formed a Joint Powers Agency named the Silicon Valley Clean Energy Authority (SVCE), a local non-profit public agency that will run a Community Choice Energy (CCE) program.
Meeting
Information:
Second Wednesday of each month | 7:00 pm
Santa Clara County Board Room
70 W Hedding St., San Jose, CA 95110
Agenda Item No. 12.2 Agenda Packet Page No. 159 of 183
City of Gilroy
2024 City Roster of County, Regional,
and Statewide Bodies
Approved 12/11/2023
Silicon Valley Regional Interoperability Authority Board (SVRIA) Phone Number: (408) 630-2408 Member(s): Tom Cline
Alternate(s): N/A
The nine-person SVRIA Board of Directors provides strategic guidance to staff, and the Working Committee reviews and approves the annual budget, hires the Executive Director and General Counsel, and oversees SVRIA activities. The Silicon Valley Regional Interoperability Authority (SVRIA) exists to identify, coordinate, and implement communications interoperability solutions to its member agencies to seamlessly integrate voice and data communications between law enforcement, fire, and rescue services, emergency medical services, and emergency management for routine operations, critical incidents, and disaster response and recovery. SVRIA also provides strategic planning support for its members.
Meeting
Information: Quarterly in March, June, September, and November
South County Regional Wastewater Authority (SCRWA)
Phone Number: (408) 848-0480
Member(s): Marie Blankley
Dion Bracco
Fred M. Tovar
Alternate(s): Carol Marques
Serves as the governing body of the Authority, which provides the treatment and disposal of wastewater and recycled water for the cities of Gilroy and Morgan Hill.
Meeting
Information:
Meets Quarterly | 8:00 a.m.
SCRWA Treatment Plant
1500 Southside Dr.
Gilroy, CA 95020
South County Youth Task Force Policy Team
Phone Number: (408) 299-5010 Member(s): Marie Blankley
Alternate(s): Fred M. Tovar
Formed to address the influences and impacts of gangs on south county youth and their communities to reduce juvenile delinquent behaviors, reduce recruitment of youth into gangs, and reduce gang violence within the boundaries of Gilroy, Morgan Hill, and the unincorporated County areas of San Martin.
Meeting
Information:
3rd Wednesday of odd-numbered months | 10:00 a.m.-12:00 p.m.
Alternates between Gilroy and Morgan Hill
Agenda Item No. 12.2 Agenda Packet Page No. 160 of 183
City of Gilroy
2024 City Roster of County, Regional,
and Statewide Bodies
Approved 12/11/2023
Sourcewise Advisory Council*
Phone Number: (408) 350-3200 Member(s): Dyanne Hofstad4 Alternate(s): N/A
The purpose of the Council is to advise Sourcewise and its Board of Directors about the needs of older adults and disabled persons in the county, to advocate on behalf of the most vulnerable and those of greatest need within the community, and to inform the community of resources and services available through Sourcewise.
Meeting
Information:
1st Monday of each month (10 x per year) | 12:00 p.m.-2:00 p.m.
Meetings via Zoom until further notice
Valley Transportation Authority (VTA) Bicycle Pedestrian Advisory Committee (BPAC) * Phone Number: (408) 321-5555 Member(s): Eugene Bernosky5 Alternate(s): N/A
The BPAC comprises 16 members representing each of the 15 cities and the county. It also has one ex-officio (non-voting) position for the Silicon Valley Bicycle Coalition. The BPAC advises the Board on funding and planning issues for bicycle and pedestrian projects. It also serves as the countywide bicycle advisory committee for Santa Clara County.
Meeting
Information:
2nd Wednesday of each month | 6:30 p.m.
Teleconference
VTA Board of Directors
Phone Number: (408) 321-5680
(Gilroy-Morgan Hill Rotation)
Member(s): Marie Blankley
Alternate(s): N/A
VTA Board of Directors sets VTA policy, amends the VTA Administrative Code, supports or opposes state or federal legislation, adopts the annual VTA budget, approves collective bargaining agreements and recommends major capital improvement projects to the appropriate regional, state and federal funding authorities.
Meeting
Information:
1st Thursday of each month | 5:30 p.m.
SCC Board of Supervisors Chambers
70 W. Hedding St., San Jose, CA 95110
VTA Mobility Partnership Committee
Phone Number: (408) 321-5907
Member(s): Marie Blankley
Tom Cline
Alternate(s): N/A
Comprised of San Benito Co. Board Members, Gilroy, Hollister, and Morgan Hill Council Members along with VTA technical staff to jointly look at Highway 152 and 25 corridors.
Meeting
Information:
Bi-monthly
Gilroy City Council Chambers
7351 Rosanna St., Gilroy, CA
* Gilroy residents are appointed to these bodies. 4 Term ends July 1, 2026. 5 Term ends June 30, 2024.
Agenda Item No. 12.2 Agenda Packet Page No. 161 of 183
City of Gilroy
2024 City Roster of County, Regional,
and Statewide Bodies
Approved 12/11/2023
VTA Policy Advisory Committee
Phone Number: (408) 321-5680 Member(s): Zach Hilton
Alternate(s): Tom Cline
The PAC ensures that all jurisdictions within the county have access to the development of VTA's policies.
Meeting
Information:
2nd Thursday of each month | 4:00 p.m.
Conference Room B104
VTA River Oaks Campus
3331 North First Street, San Jose, CA 95134
Visit Gilroy California Welcome Center Board
Phone Number: (408) 842-6436
(as suggested for Visit Gilroy Board appointment)
Member(s): Tom Cline
Alternate(s): N/A
The Welcome Center is in place to enhance the image and economy of the City by marketing the city and assisting to facilitate a viable business community.
Meeting
Information:
3rd Thursday of each month | 8:00 a.m.
Location varies within Gilroy
Agenda Item No. 12.2 Agenda Packet Page No. 162 of 183
12.3.Resolution in Support of “Build the Future” (Affordable Childcare)
1. Staff Report:
2. Public Comment
3. Possible Action:
Council consideration of the draft resolution.
Agenda Item No. 12.3 Agenda Packet Page No. 163 of 183
City of Gilroy
STAFF REPORT
Agenda Item Title: Resolution in Support of “Build the Future” (Affordable Childcare)
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: Administration
Submitted By: Jimmy Forbis, City Administrator
Prepared By: Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable
RECOMMENDATION
Council consideration of the draft resolution.
BACKGROUND
At the November 20, 2023 regular meeting of the City Council, the Council authorized a future Council-initiated agenda item to consider a resolution in support of Build the Future concerning affordable childcare.
ANALYSIS
Attached to this staff report is a proposed resolution staff received, which declares that the City of Gilroy supports universal childcare provision. Specifically, the resolution asks for the Council to resolve the below statements that the City:
• Supports all efforts to provide universal childcare to all children and families in the County of Santa Clara and the State of California.
• Will be proactive in its efforts to promote and advocate for public funding streams in support of universal childcare.
• Will propose and support policies and practices that will facilitate expedited zoning, permitting, and licensing processes for both center-based and homebased childcare facilities.
Agenda Item No. 12.3 Agenda Packet Page No. 164 of 183
Consideration of a Resolution in Support of Childcare
City of Gilroy City Council Page 2 of 2 December 11, 2023 • Will empower our office of economic development to promote the importance of childcare businesses in this city and provide support for providers who desire to operate within this city; and
• Joins with Build the Future Santa Clara County in advocating for comprehensive and collaborative solutions to solve our child care crisis, including but not limited to building a coalition of stakeholders across all sectors including small and large businesses, community based organizations, neighborhood associations, law enforcement authorities, local governments including school and special districts and city councils, and labor and trades unions for the purpose of identifying and implementing solutions to this economic and social crisis.
Some of the statements reflect tasks that the City can undertake within the scope of local government today (particularly zoning and permitting technical assistance and advice within the constraints of cost recovery when required under the current City Code). Any statements beyond that lay more at the policy level, which is the Council's purview. Staff is cautious about any statements that the City would support "all efforts" of anything, simply because such a broad statement can include many activities or actions, some of which the Council may later not desire to support, once knowing the specifics.
ALTERNATIVES
Council may modify or reject the proposed resolution.
FISCAL IMPACT/FUNDING SOURCE
None.
PUBLIC OUTREACH
This item was raised during the November 20, 2023 regular City Council meeting, and was included in the publicly posted agenda for this meeting.
Attachments:
1. Draft resolution in support of ”Build the Future” (Affordable Childcare) Agenda Item No. 12.3 Agenda Packet Page No. 165 of 183
RESOLUTION NO. 2023-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GILROY SUPPORTING UNIVERSAL CHILD CARE AND
ECONOMIC DEVELOPMENT FOR BUILDING STRONGER
COMMUNITIES AND ECONOMIES IN SANTA CLARA
COUNTY AND CALIFORNIA
WHEREAS, the Council for a Strong America issued a report in early 2023 which details that the shortage of infant-toddler child care costs the United States $122 billion in lost earnings, productivity, and revenue every year; and WHEREAS, this shortage translates to a $15 billion economic threat to California and a $3 billion threat to Santa Clara County; and
WHEREAS, a family living in Silicon Valley needs to pay an average of $26,450 per child year for infant care and $21,900 per year for one preschooler's childcare; and WHEREAS, the two most significant monthly expenses faced by working families are rent and child care; and
WHEREAS, the lack of an affordable child care option leads to underemployment, greater housing instability, less consumer spending, depressed business productivity, and the near impossibility of seeking, securing, and maintaining employment; and
WHEREAS, investing in affordable childcare provides vital infrastructure to working parents and supports early childhood development, allows families to remain in a geographic area, creates a stronger economy, improves business productivity and consumer spending, decreases poverty, leads to safer communities, and provides additional revenue for cities; and
WHEREAS, cities have a direct interest in building strong local economies, supporting and benefiting from local small businesses, attracting and retaining families and employers; and
WHEREAS, one of the most impactful tools we can deploy to solve our greatest economic and societal challenges is investing in broadly accessible, high-quality child care immediately; and
WHEREAS, investments in the child care sector should prioritize supporting our most underserved children and their families, including but not limited to families of color, families of children with special needs, low-income families, and undocumented families; and
THEREFORE, BE IT RESOLVED that the City of Gilroy supports all efforts to provide universal child care to all children and families in the County of Santa Clara and the State of California; and be it further
Agenda Item No. 12.3 Agenda Packet Page No. 166 of 183
Resolution No. 2023-XX
“Build the Future” (Childcare)
City Council Special Meeting | December 11, 2023
RESOLVED that City of Gilroy will be proactive in its efforts to promote and advocate for public funding streams in support of universal child care; and be it further RESOLVED that the City of Gilroy will propose and support policies and practices that will facilitate expedited zoning, permitting, and licensing processes for both centerbased and home-based child care facilities; and be it further RESOLVED that the City of Gilroy will empower our office of economic development to promote the importance of child care businesses in this city and provide support for providers who desire to operate within this city; and be it further RESOLVED that the City of Gilroy joins with Build the Future Santa Clara County in advocating for comprehensive and collaborative solutions to solve our child care crisis, including but not limited to building a coalition of stakeholders across all sectors, including small and large businesses, community-based organizations, neighborhood associations, law enforcement authorities, local governments including school and special districts and city councils, and labor and trades unions for the purpose of identifying and implementing solutions to this economic and social crisis.
PASSED AND ADOPTED at a Regular Meeting of the City Council this 11th day of December 2023 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED:
Marie Blankley, Mayor
ATTEST:
___________________________________
Thai Nam Pham, City Clerk
Agenda Item No. 12.3 Agenda Packet Page No. 167 of 183
12.4.Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for Police Grant Funds
1. Staff Report:
2. Public Comment
3. Possible Action:
1. Receive Quarterly Financial Report for the First Quarter of FY24; and
2. Adopt a Resolution of the City Council of the City of Gilroy Amending the Appropriations for FY24.
Agenda Item No. 12.4 Agenda Packet Page No. 168 of 183
City of Gilroy
STAFF REPORT
Agenda Item Title: Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a
Resolution Amending the Appropriations for Police
Grant Funds
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: Finance
Submitted By: Harjot Sangha, Finance Director
Prepared By: Carina Baksa, Finance Manager
STRATEGIC PLAN GOALS Develop a Financially Resilient Organization
RECOMMENDATION
1. Receive Quarterly Financial Report for the First Quarter of FY24; and
2. Adopt a Resolution of the City Council of the City of Gilroy Amending the Appropriations for FY24.
EXECUTIVE SUMMARY
This report serves to provide the City Council with an update on the Fiscal Year 2024 (FY24) Budget as of September 30, 2023.
BACKGROUND
The FY24 budget was adopted on June 5, 2023, and FY24 activity began on July 1, 2023. The City has now had one full quarter of operations for FY24, and this report provides a financial summary of such activity for the period of July 1, 2023, through September 30, 2023.
Additionally, on June 19, 2023, Council adopted resolution 2023-43 to appropriate to FY23 the award of the Edward Byrne Memorial Justice Assistance Grant (JAG) in the Police Grant Funds. Due to the timing of the award, the funds were not expended nor Agenda Item No. 12.4 Agenda Packet Page No. 169 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 2 of 9 December 11, 2023 encumbered in FY23 and instead will be expended in FY24; therefore, city staff is requesting Council to re-appropriate these funds to FY24.
ANALYSIS
General Fund Forecast Update
The City Council last received the General Fund Forecast update in June 2023, when the Council adopted FY24 and FY25 budgets. The chart below is an updated General Fund Forecast, which incorporates unaudited FY23 year-end actuals, roll-forward encumbrances, and year-to-date budget amendments for FY24. Since the COVID-19 pandemic, the City recovered quickly to pre-pandemic levels, and the City’s General Fund reserves were restored through contributions from the federal government America Rescue Plan Act ARPA).
Several changes have occurred to the City's financial outlook as the national and global economy struggles with higher interest rates, lower than projected rates of return from the California Public Employees Retirement System (CalPERS), lower than projected sales tax revenues, and a looming recession. The City is in a delicate position as it adopted a budget with very thin operating margins. Updated projections show negative operating margins within the next several fiscal years. Currently, no operational adjustments are being recommended. However, negative operating margins will cause the City's fund balance ("savings account") to deteriorate below the Council-adopted reserve level, requiring budget amendments for the FY 24 and FY 25 cycles or during future budget processes.
Following are the notable adjustments to the updated General Fund Forecast:
• Sales Tax – As previously communicated to the City Council, the City has received updated quarterly sales tax reports since budget adoption, which reduces the sales tax revenue. The forecast projects an economic contraction (and possible recession) over the next several quarters through early 2024. As a result, sales tax revenue for FY24 and FY25 is now projected to come in under budget by about $0.9 million per year. This reduction in the base is now reflected in the updated chart and is carried forward to subsequent forecast years. Sales tax is the largest single source of the General Fund revenue. It is very volatile as Agenda Item No. 12.4 Agenda Packet Page No. 170 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 3 of 9 December 11, 2023 it relies directly on consumers’ discretionary spending. The latest update further affirms that the economy is experiencing a slowdown overall. There is no estimate for how long a recession may last, nor how long a recovery period is expected.
• Utility User Tax (UUT) – Staff also reviewed and updated other tax revenue forecasts. Staff project the energy-related segments (gas and electric) of the utility user tax base to increase and thus have adjusted the forecast by approximately $0.2 million for FY24 onwards.
• Pension Unfunded Liability – Staff previously shared that CalPERS reported a preliminary net investment return of 5.8% on its investments for FY23, yielding a 1% loss over the assumed 6.8% discount rate. The City has also received updated actuarial valuation reports for the City’s pension plans prepared by CalPERS actuaries. Staff has updated the General Fund Forecast to reflect the impact, which is an increase to the unfunded accrued liability payment of $0.2 million to $0.3 million per year throughout the forecast.
Staff continues to monitor the property tax revenue source for potential impacts. Recent information indicates that growth in property tax revenue is expected to slow down as there are fewer home sales due to high interest rates, the impact of which will likely occur in FY25. No adjustment is recommended currently.
Overall, the operating margin in FY24 and FY25 is now projected to be negative $0.1 million and $0.7 million, respectively, and negative margins are now projected throughout the forecast years, ranging from $1.3 million in FY26 to $2.4 million in FY29.
This is primarily a result of the decline in the sales tax revenue growth and ramp-up in unfunded liability payments, a result of the less-than-projected investment returns experienced by CalPERS in the last two fiscal years. The General Fund is expected to maintain the minimum required fund balance over the next several years, through FY27, and dipping below the required 30% level in FY28 and FY29. The Council‘s prudent decisions in recent years to build up and maintain healthy reserve levels will allow the City to weather through the current recessionary impacts. Staff continues to monitor the financials and recognize budgetary adjustments may be warranted at mid-cycle and in future budget developments to ensure the General Fund remains structurally balanced.
General Fund
Revenues
General Fund revenues received for the first quarter of FY24 total $7.3 million. This is approximately 11% of the amended budget of $66.2 million. Revenues received up to this point are typically under the 25% fiscal-year mark, especially tax revenues, due to the lag between when the economic transaction occurs and when the City’s revenues are received. This is typical in the first quarter of each fiscal year and is no indication that the city will not receive its expected revenues as budgeted. The table below Agenda Item No. 12.4 Agenda Packet Page No. 171 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 4 of 9 December 11, 2023 provides a breakdown of General Fund revenues by category and a comparison of the actual revenues for the first quarter to the amended budget.
Sales Tax - The City receives its sales tax revenue approximately two months after funds are collected by the California Department of Tax and Fee Administration. The actual amount represents only the first month’s distribution, approximately $1.7 million, or 8%, of the total annual sales tax revenue. Based on the latest sales tax reports, City’s sales tax revenue for FY24 is expected to come in under budget by approximately $0.9 million.
Property Tax - The City’s property tax revenues are received in various intervals from Santa Clara County and are not distributed in even amounts. Property tax installments are typically due in November and April of each fiscal year; thus, disbursements are typically received from November onwards. Disbursements were received after the reporting period and will be included in future quarterly reports. As of the end of the reporting period, less than 1% of the annual amount was received. Based on the recent property tax update from the County Assessor’s office, the City expects to receive the full budgeted amount of $20.4 million for FY24.
Utility Users Tax (UUT) - Utility taxes are assessed against the value of energy and telecommunications, such as gas, electricity, steam, cable, and phone charges. The current tax rates are 4.5% for telecommunications and 5% for gas and electric. The City’s UUT revenues are received one month after the revenues are earned, as such, only two months are reflected in the current quarter. As of September 30, 2023, the City had received $1.2 million, or 18%, of the budgeted amount.
Franchise Tax - The City receives franchise tax revenue from three franchise types, including gas and electric, cable tv, and garbage/refuse. As of September 30, 2023, the City had received $0.2 million, or 8%, of the amount budgeted. The payments from the Agenda Item No. 12.4 Agenda Packet Page No. 172 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 5 of 9 December 11, 2023 operators vary in distribution amounts and intervals, and as such, most of the budgeted revenue is projected to be received in the latter six months of the fiscal year.
Transient Occupancy Tax (TOT) - The City’s TOT revenue comes from a 9% tax on hotel room rentals under 30 days, as well as from some of the RV parks in the City. The hotels pay within one month after their quarter ends; thus, no TOT revenue is reported as of September 30, 2023. Payments for the first quarter were received subsequently and will be reported in future quarterly reports.
Business License - As of September 30, 2023, the City had received $0.3 million, or 41%, of the budgeted amount. The business license revenue is tied to the timing of the annual renewal of the license, where the majority are renewed in the first half of the fiscal year.
Other General Fund revenues - This category comprises departmental service charges, general administration charges, fines and forfeitures, and other intergovernmental revenues. This aggregate revenue category has received $3.9 million, or 31%, of its revenues budgeted for the year.
Expenditures
General Fund expenditures for the first quarter of FY24 total $16.0 million, or 22% of the total budget. The table below provides a breakdown by department and function. It compares the actual expenditures for the first quarter to the amended budget.
Generally, departments are within or below their expenditure target for the first quarter of the fiscal year. However, Fire Department overtime continues to be a concern as the budgeted $1.1 million will now be between $1.6 million and $2.0 million by year-end.
Agenda Item No. 12.4 Agenda Packet Page No. 173 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 6 of 9 December 11, 2023 Non-General Funds
Revenues
The City has approximately 60 non-general funds. The information (revenues and expenditures) for these funds is presented in the table below in aggregate, by fund type, along with a brief description of what is included in these categories.
Non-General Fund revenues received for the first quarter of FY24 total $18.4 million.
This is approximately 19% of the amended budget of $95.7 million. Revenues received up to this point are usually under the 25% fiscal-year mark due to the timing of receipts, especially for special revenue and capital/development funds.
Special Revenues - The primary source of this fund type is intergovernmental funds in the manner of tax sharing or grants from Federal, State, County, and other regional governments. For the City of Gilroy, these Special Revenues provide funding for transportation (Gas Taxes, Vehicle Registration, and Measure B), public safety (Proposition 172 sales tax, Gang Prevention, and regional task forces), and community development (CDBG and Housing) among others. In aggregate, as of September 30, 2023, $1.5 million, or 16%, of the total budgeted amount has been received.
Recreation - The Recreation Fund receives an annual allocation of $1.5 million dollars from the General Fund and, in addition, acquires revenues from charges for services or grants related to recreation programs. The services provided by Recreation are seasonal, typically most active during spring and summer. As of September 30, 2023, the Recreation Fund has received $0.8 million, or 38%, of the total budgeted amount.
Capital/Development Impact Funds - Revenues in the Capital and Development Impact Funds are primarily generated by new development approvals and the required contributions to offset infrastructure impacts. Revenue largely depends on the size and impact of the development and the timing of the project; therefore, revenue is not evenly distributed throughout the fiscal year. As of September 30, 2023, the Agenda Item No. 12.4 Agenda Packet Page No. 174 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 7 of 9 December 11, 2023 capital/development funds have received $3.1 million, or 10% or the total budgeted amount.
Debt Service - Debt Service funds receive their revenue from annual property tax levies and/or via interfund transfers from other funds.
Internal Service – Internal Service Funds (Information Technology (IT), Fleet, Facilities, Worker’s Compensation, and Liability Funds) primarily receive their revenue from charges to other departments and funds in the City. These charges are typically assessed in equal monthly amounts based on the adopted budget, and therefore, it is expected that the full budgeted amount will be received.
Sewer – The Sewer Fund has received $4.5 million, or 27%, of its budgeted amount and is tracking slightly above for the period. The sewer enterprise fund generates its revenue from utility user charges.
Water – The Water fund has received $4.4 million, or 30%, of its budgeted amount for the year and is tracking above for the period. Like the Sewer Fund, the Water Fund generates its revenues from utility user charges.
Expenditures
Non-General Funds expenditures for the period total $14.7 million, or 11%, of total budgeted amounts. The table below presents the Non-General Fund expenditures by Fund Type.
Special Revenues – The primary expenditures in this fund type are for roads and sidewalk infrastructure, followed by grant related expenditures for the Police Department. As of September 30, 2023, expenditures are at $1.5 million, or 10%, of the annual budgeted amount. Road and infrastructure capital projects typically commence after the winter/rainy season. Therefore, staff expects funds to be encumbered and expenditure to occur in the latter part of the fiscal year.
Agenda Item No. 12.4 Agenda Packet Page No. 175 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 8 of 9 December 11, 2023 Recreation – The Recreation Division has expended $0.5 million, or 24% of the total annual budget. The services provided by Recreation are seasonal, typically most active during spring and the summer.
Capital/Development – Capital and Development Impact Funds have expended a total of $1.6 million, or 4%, of the annual budgeted amount. The below target spending is primarily in the capital outlay. Capital/infrastructure projects typically commence after the winter/rainy season therefore, staff expects funds to be encumbered and expended in the latter part of the fiscal year.
Debt Service – The debt service funds have expended $0.4 million, or 8%, of their budgeted amount. The debt service payments typically include semiannual interest payments, and one annual principal payment, typically in the latter half of the fiscal year.
Internal Services - The City’s internal services funds (IT, Fleet, Facilities, Equipment Outlay, Worker’s Compensation, and Liability Funds) have expended $4.6 million, or 21%, of the total budgeted amount.
Sewer – The Sewer Fund has expended $3.8 million, or 11%, of the total budgeted amount. Of the total budget of $36.5 million, about $27.0 million is related to capital outlay, including the South County Regional Wastewater Authority’s Plant Expansion project. The remaining budget, $9.2 million, is related to sewer operations which has expended $2.1 million, or 23% of its budgeted amount through this reporting period.
Water – The Water Fund has expended $2.3 million, or 11%, of the total budgeted amount. Of the total budget of $20.0 million, about $4.2 million is related to capital outlay. The remaining budget, $15.9 million, is related to water operations which has expended 14% of its budgeted amount through this reporting period. The water extraction fees paid in this reporting period to Valley Water only reflect charges for one month of the fiscal year, contributing to the lower trend for operating expenditures. Bills were received and payments were made subsequently and will be reflected in future quarterly reports.
FY24 Budget Adjustment
Staff is recommending the City Council adopt a resolution to re-appropriate to FY24 the $18,404 FY23 Edward Byrne Memorial JAG award to the Police Grant Funds (Org/Object Code: 2253000-53120/43110). The Police Department received the grant in June of 2023 to purchase ceramic protective plates and carriers for Police Officers.
Purchase of equipment will not occur until the current FY24.
ALTERNATIVES
There are no recommended alternatives to the quarterly financial report for the First Quarter of FY24.
Agenda Item No. 12.4 Agenda Packet Page No. 176 of 183
Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for FY24
City of Gilroy City Council Page 9 of 9 December 11, 2023 Council could reject the resolution to re-appropriate the FY23 JAG award to the FY24 budget. Staff does not recommend this option as it would mean an alternative funding source would need to be utilized to purchase the protective equipment and carriers for police officers.
FISCAL IMPACT/FUNDING SOURCE
The fiscal impact of the First Quarter of FY24 update has been discussed in the above report.
The fiscal impact of re-appropriating the JAG grant to FY24 would increase the revenue and expenditure budgets in the Police Grant Fund (Fund 225).
Attachments:
1. Draft Resolution - FY24 Reappropriation of FY23 JAG Grant Agenda Item No. 12.4 Agenda Packet Page No. 177 of 183
RESOLUTION NO. 2024-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GILROY AMENDING THE BUDGET FOR THE CITY OF
GILROY FOR FISCAL YEAR 2023-2024
WHEREAS, the City Administrator submitted to the City Council a budget for the City of Gilroy for Fiscal Years 2023-2024 and 2024-2025, and the City Council carefully examined, considered, and adopted the same on June 5, 2023; and WHEREAS, City staff has prepared and submitted to the City Council a proposed amendment to said budget for Fiscal Year 2023-2024 for the City of Gilroy in the staff report dated December 11, 2023, for the Police Grants Fund, re-appropriating the Fiscal Year 2023 Edward Byrne Memorial Justice Assistance Grant; and WHEREAS, the City Council has carefully examined and considered the same and is satisfied with said budget amendments.
NOW, THEREFORE, BE IT RESOLVED that the appropriations in the Police Grants Fund, Fund 225, are hereby increased by $18,404 for Fiscal Year 2023-2024.
PASSED AND ADOPTED at a Special Meeting of the City Council this 11th day of December 2023 by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
APPROVED:
Marie Blankley, Mayor
ATTEST:
______________________
Thai Nam Pham, City Clerk
Agenda Item No. 12.4 Agenda Packet Page No. 178 of 183
12.5.Development of Parklet Program and Extension of Temporary Outdoor Dining Parklet
1. Staff Report:
2. Public Comment
3. Possible Action:
1. Receive report and provide direction regarding the development of a parklet program; and
2. Direct staff to extend the temporary outdoor dining parklet at Station 55 Seafood and Mexican Cocina at 55 Fifth Street until the City has adopted and implemented a formal parklet program.
Agenda Item No. 12.5 Agenda Packet Page No. 179 of 183
City of Gilroy
STAFF REPORT
Agenda Item Title: Development of Parklet Program and Extension of Temporary Outdoor Dining Parklet
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: Community Development
Submitted By: Sharon Goei, Community Development Director Prepared By: Sharon Goei, Community Development Director STRATEGIC PLAN GOALS Promote Economic Development Activities
RECOMMENDATION
1. Receive report and provide direction regarding the development of a parklet program; and
2. Direct staff to extend the temporary outdoor dining parklet at Station 55 Seafood and Mexican Cocina at 55 Fifth Street until the City has adopted and implemented a formal parklet program.
EXECUTIVE SUMMARY
Staff is providing City Council an update on considering a parklet program. In accordance with Council feedback on the draft Downtown Parking Management Plan at the December 4, 2023 City Council meeting, staff is seeking Council direction on the development of a parklet program. In addition, staff recommends extending the temporary outdoor dining parklet at Station 55 Seafood and Mexican Cocina at 55 Fifth Street until the City has adopted and implemented a parklet program.
BACKGROUND
At the August 21, 2023 City Council meeting, staff summarized the background information regarding outdoor dining parklets.
Agenda Item No. 12.5 Agenda Packet Page No. 180 of 183
Development of Parklet Program and Extension of Temporary Outdoor Dining Parklet City of Gilroy City Council Page 2 of 4 December 11, 2023 1 4 In response to the COVID-19 pandemic, the City developed a temporary outdoor dining program to support business activity and to aid in the economic recovery of the City arising from the pandemic. Under the temporary COVID-19 program, Station 55 Seafood and Mexican Cocina established an outdoor dining parklet. While the COVID19 program expired, Station 55 desired to retain the temporary parklet installed under the program. At the August 21, 2023 City Council meeting, staff recommended and Council extended the temporary program through December 31, 2023. Staff worked with Station 55 and extended the encroachment permit and approval through December 31, 2023.
Note that the outdoor dining parklet on Monterey Street in front of the Tempo Kitchen and Bar was established under a separate pilot program that ended in 2017. Tempo received a revocable encroachment permit, whereas Station 55 received a temporary outdoor dining permit. At this time, the City does not have any formal parklet program.
At the August 21, 2023 City Council meeting, staff also shared comments received from the public. Staff received concerns regarding the negative impacts of outdoor dining parklets occupying public parking spaces. Businesses expressed that such installation was only allowed due to COVID-19 and that parking spaces occupied by parklets cannot be used by surrounding business customers. Businesses also voiced concerns that parklets block adjacent businesses’ visibility and create vehicular traffic visibility issues. On the other hand, staff also received comments that advocated for the outdoor dining parklets to remain, noting that they supported business activity and continued stimulating the local economy.
At the same Council meeting, staff presented a further consideration and implication about outdoor dining parklets that arose from an early August communication from the Santa Clara County Assessor to jurisdictions in the County. In the communication, the County Assessor states the following:
“Private business use of outside public spaces, often known as ‘parklets’, started as a response to the pandemic. During that time, businesses required outdoor operation for safety, as indoor spaces were closed. The community has grown to value the outdoor experience, even as indoor service to the public resumed. No longer required, but highly desired, the expansions have a durability and permanence that may create a taxable use. It is the Assessor’s responsibility to evaluate this private use of public space and consistently apply the Revenue & Taxation Code.
As you contemplate formalizing parklets and other transformations of public space through agreements, licensing and/or permitting, we would like to make sure you understand the potential property tax implications of this activity.” Since August 2023, staff has not received any update from the Santa Clara County Assessor. Based on the August announcement, outdoor dining parklets could result in potential property tax implications.
Agenda Item No. 12.5 Agenda Packet Page No. 181 of 183
Development of Parklet Program and Extension of Temporary Outdoor Dining Parklet City of Gilroy City Council Page 3 of 4 December 11, 2023 1 4 Another consideration staff presented at the August 21, 2023 City Council meeting is the Downtown Parking Management Plan. The contemplation of any permanent program for downtown parklets will depend upon the study results and adoption of the Downtown Parking Management Plan. As introduced at the December 4, 2023 City Council meeting, the draft Downtown Parking Management Plan includes Parklet Design Standards as one of the phase one strategies for implementation. The draft Downtown Parking Management Plan states that “given the abundance of available parking in the downtown currently, there does not need to be firm limit placed on the number of parklets, but future reviews of parklets should consider parking availability as land use density increases in the downtown.”
As indicated at the August 21, 2023 City Council meeting, staff is returning to Council with updates in this staff report prior to December 31, 2023.
ANALYSIS
At the December 4, 2023 City Council meeting, Council provided feedback to staff to proceed with the phase one strategies with the exception of the VTA parking lot. As noted in the draft Downtown Parking Management Plan, Parklet Design Standards are included as an immediate action strategy to use parking for businesses more efficiently.
This strategy is a business and economic development strategy. Parklets are platforms and structures built out onto existing parking spaces to create additional space for the public and for businesses to increase their effective usable area and revenue without the businesses or building owners needing to expand or remodel the building or space.
The draft Downtown Parking Management Plan recommends developing design standards to ensure that parklets meet safety requirements and aesthetic standards.
Elements for the City to consider in the development of a parklet program include parklet location, parklet placement (in terms of traffic operations such as sightlines and visibility), parklet protection depending on the speed limit of adjacent streets, parklet distribution, availability of parking in the immediate vicinity, parklet design, parklet size, parklet height, number of parking spaces occupied, parklet accessibility, likelihood of parklet use by patrons (e.g., seating for a dining establishment), parklet configuration not hindering emergency services, etc. For occupying public parking spaces, encroachment permits and associated requirements, including insurance, may be required. The City also needs to consider other possible costs, fees, and maintenance and develop a full permitting process that incorporates all requirements.
From a private business’s perspective, construction costs for building a permanent parklet may need to be considered. Potential parklet property tax implications are also important ongoing considerations and staff will bring back to Council any update from the Santa Clara County Assessor.
Staff will conduct research on the above factors and collaborate with other City Departments to formulate recommendations on the feasibility and development of a parklet program. Staff will also survey other agencies for various program parameters, processes, and best practices for a parklet program.
Agenda Item No. 12.5 Agenda Packet Page No. 182 of 183
Development of Parklet Program and Extension of Temporary Outdoor Dining Parklet City of Gilroy City Council Page 4 of 4 December 11, 2023 1 4 In accordance with Council feedback on the draft Downtown Parking Management Plan at the December 4, 2023 City Council meeting, staff is seeking Council direction on the development of a parklet program. In addition, staff recommends extending the temporary outdoor dining parklet at Station 55 Seafood and Mexican Cocina at 55 Fifth Street until the City has adopted and implemented a parklet program. This extension will provide Station 55 the opportunity to apply for and install a permanent parklet in accordance with a new formal program.
ALTERNATIVES
If the City Council chooses not to extend the temporary outdoor dining parklet at Station 55, staff will notify and work with the affected business on compliance.
FISCAL IMPACT/FUNDING SOURCE
The temporary outdoor dining parklet had no fees or costs associated with it other than minimal staff time reviewing and managing the documentation. The development of a formal parklet program will have costs and will be addressed when the item is researched and brought back to Council.
NEXT STEPS
If the City Council directs staff to develop a formal parklet program after adopting the Downtown Parking Management Plan, staff will add parklet program development to Economic Development’s workplan. Staff will prioritize workplan items before beginning research for such a program, anticipating the mobile vending policy being developed first, followed by the research and development of a parklet program. Staff estimates bringing the parklet item back to Council in mid-2024.
Agenda Item No. 12.5 Agenda Packet Page No. 183 of 183