Agenda packet — Gilroy City Council, December 11, 2023 (part 1 of 2)

December 11, 2023 | 6:00 PM Page 1 of 7 City Council Special Meeting Agenda Packet

CITY COUNCIL

SPECIAL MEETING

AGENDA PACKET

CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020
MONDAY, DECEMBER 11, 2023 | 6:00 PM
MAYOR
Marie Blankley

COUNCIL MEMBERS
Rebeca Armendariz
Dion Bracco
Tom Cline
Zach Hilton
Carol Marques
Fred Tovar
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING PUBLIC COMMENTS ON AGENDA ITEMS ARE TAKEN BEFORE THE CITY COUNCIL TAKES ACTION. Please keep your comments to 3 minutes. Time restrictions may vary based on the Mayor's discretion.

Send written comments on any agenda item to [email protected] or City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by 1 p.m. on the meeting day will be distributed to the City Council before the meeting. Comments are also available at bit.ly/3NuS1IN.

In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or [email protected] to help ensure that reasonable arrangements can be made.

If you dispute any planning or land use decision from this meeting in court, you may only raise issues you or someone else presented at this meeting's public hearing or in written letters to the City Council before the hearing.

Be aware that the time to seek a judicial review of any final decision made at this meeting is defined by Section 1094.6 of the California Code of Civil Procedure.

During this meeting, a Closed Session may be called under Government Code Section 54956.9 (d)(2). This will happen if, in the City's legislative body's opinion (based on current facts, circumstances, and legal advice), there's a significant risk of a lawsuit against the City.

Additional materials submitted after agenda distribution are available on www.cityofgilroy.org as soon as possible.

KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public.

Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.

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FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO

RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.

If you need translation assistance, contact the City Clerk 72 hours before the meeting at 408-846-0204 or [email protected].

Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].

To access written translation during the meeting, please scan the QR Code or click this link:

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
bit.ly/3FBiGA0
Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the transcript on your device.

Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo.

The agenda for this meeting is outlined as follows:

1. OPENING

1.1. Call to Order

1.2. Pledge of Allegiance

1.3. Invocation

1.4. City Clerk's Report on Posting the Agenda

1.5. Roll Call

1.6. Orders of the Day

1.7. Employee Introductions

2. CEREMONIAL ITEMS - Proclamations and Awards

2.1. Recognition of Christopher High School Student Aryan Ganesh, 2023 STEM Winner at the Santa Clara County 2023 Synopsys Championship Science Fair

2.2. Presentation by Visit Gilroy

2.3. Retirement Recognition and Proclamation for Gilroy Staff Agenda Packet Page No. 2 of 183
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3. PRESENTATIONS TO THE COUNCIL

3.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE

CITY COUNCIL
This part of the meeting allows public address on non-agenda topics within the Council's jurisdiction. To speak, complete a Speaker's Card from the entrances and give it to the City Clerk. Speaking time ranges from 1-3 minutes based on the Mayor's discretion. Extended discussions or actions on non-agenda items are restricted by law. For Council action, the topic may be listed on a future agenda.

Email written comments on non-agenda topics to [email protected] or mail them to City Hall, 7351 Rosanna Street, Gilroy, CA 95020, by 1:00 p.m. on the meeting day. These comments, available at City Hall, will be shared with the Council and included in the meeting record. Late submissions will be shared as soon as possible. A 10-page limit applies to hardcopy materials, but electronic submissions are unlimited.

4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority JPA Board (alternate), South County United for Health
Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy Authority JPA Board, South County United for Health (alternate), VTA Policy Advisory Committee
Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility Partnership Committee
Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate), Santa Clara County Expressway Plan 2040 Advisory Board,Santa Clara Valley Water Commission, SCRWA, South County Youth Task Force Policy Team Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Downtown Committee, Gilroy Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA, South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility Partnership Committee

5. COUNCIL CORRESPONDENCE

6. FUTURE COUNCIL INITIATED AGENDA ITEMS
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7. BOARD AND COMMISSION INTERVIEWS

7.1. Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 8, 2024

1. Staff Report: Thai Nam Pham, City Clerk

2. Possible Action:
1) Accept applications for open seats that were received after the December 1, 2023 application deadline; and
2) Interview candidates for open seats on City of Gilroy Boards, Commissions, and Committees.

8. CONSENT CALENDAR
Items under the Consent Calendar are deemed routine and approved with one motion. If a Council member or a member of the public wishes for a separate discussion on an item, it must be requested for removal before the Council's approval vote. If removed, the item will be discussed in its original order.

8.1. Approval of the Action Minutes of the December 4, 2023 City Council Regular Meeting

8.2. Resolution of Support for Caltrans Sustainable Communities Grant Application to Fund the City of Gilroy Greenhouse Gas/Vehicle Miles Traveled Reduction Program

9. BIDS AND PROPOSALS

9.1. Award the Purchase of a Rosenbauer Type VI Fire Engine in the Amount of $377,179.86 Utilizing Sourcewell Tag-On Contract No. 113021-RSD

1. Staff Report: LeeAnn McPhillips, Assistant City Administrator

2. Public Comment

3. Possible Action:

1. Award the purchase of a Rosenbauer Type VI Fire Engine in the amount of $377,179.86 utilizing Sourcewell Contract No. 113021-RSD; and

2. Authorize the City Administrator to execute the purchase contract documents.

10. PUBLIC HEARINGS

11. UNFINISHED BUSINESS

12. INTRODUCTION OF NEW BUSINESS

12.1. Selection of Mayor Pro Tempore

1. Staff Report: Thai Nam Pham, City Clerk

2. Public Comment

3. Possible Action:

Elect Council Member proposed by Mayor Blankley to the position of Mayor Pro Tempore to serve until a successor is elected.

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12.2. Mayoral Appointments of Council Members to Serve in Regional Representative Seats and Seats on Local Boards and Committees

1. Staff Report: Thai Nam Pham, City Clerk

2. Public Comment

3. Possible Action:

Approve representative seat assignments as determined by Mayor Blankley per California Government Code Section 40605.

12.3. Resolution in Support of “Build the Future” (Affordable Childcare)

1. Staff Report: Jimmy Forbis, City Administrator

2. Public Comment

3. Possible Action:

Council consideration of the draft resolution.

12.4. Receive Quarterly Financial Report for the First Quarter of Fiscal Year 2023-24 (FY24) and Adopt a Resolution Amending the Appropriations for Police Grant Funds

1. Staff Report: Harjot Sangha, Finance Director

2. Public Comment

3. Possible Action:

1. Receive Quarterly Financial Report for the First Quarter of FY24; and

2. Adopt a Resolution of the City Council of the City of Gilroy Amending the Appropriations for FY24.

12.5. Development of Parklet Program and Extension of Temporary Outdoor Dining Parklet

1. Staff Report: Sharon Goei, Community Development Director

2. Public Comment

3. Possible Action:

1. Receive report and provide direction regarding the development of a parklet program; and

2. Direct staff to extend the temporary outdoor dining parklet at Station 55 Seafood and Mexican Cocina at 55 Fifth Street until the City has adopted and implemented a formal parklet program.

13. CITY ADMINISTRATOR'S REPORTS

13.1. Update on Gourmet Alley Project

13.2. 2023 Year in Review

14. CITY ATTORNEY'S REPORTS
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15. CLOSED SESSION

15.1. Conference with Legal Counsel – Existing Litigation; Paragraph (1) of Subdivision (d) of 54956.9 and Gilroy City Code Section 17A.11(3)(a); Case Names:

1. WENDY TOWNER; FRANCISCO AGUILERA; NICK MCFARLAND;
JUSTIN BATES; BRYNN OTA-MATTHEWS; GABRIELLA GAUS;
HARRY DE LA VEGA; BARBARA V. AGUIRRE; ALBERTO ROMERO;
BARBARA J. AGUIRRE; LESLEY SANCHEZ, a minor, by and through her Guardian ad Litem Diana Galindo; and LESLIE ANDRES, a minor, by and through her Guardian ad Litem Laura Rodriguez, Plaintiffs, vs. GILROY GARLIC FESTIVAL ASSOCIATION, INC., a California Nonprofit Corporation; FIRST ALARM SECURITY & PATROL, INC., a California Corporation; CITY OF GILROY; and DOES 1 to 100, inclusive, Defendants; Santa Clara County Superior Court; Case No. 19CV358256; Filed November 12, 2019, Fifth Amended Complaint:

July 23, 2021

2. VERONICA HENDERSON, Plaintiffs, vs. GILROY GARLIC FESTIVAL ASSOCIATION, INC., a California Nonprofit Corporation; FIRST ALARM SECURITY & PATROL, INC., a California Corporation; CITY OF GILROY; CENTURY ARMS, INC.; and DOES 1 to 125, inclusive, Defendants; Santa Clara County Superior Court; Case No. 19CV358256; Filed: October 30, 2020, Second Amended Complaint:

July 18, 2022

3. JUAN SALAZAR; LORENA SALAZAR; LYANN SALAZAR, a minor, by and through her Guardian ad Litem Juan Salazar; EDUARDO PONCE; and DASHA PIMENTAL, a minor, by and through her
Guardian ad Litem Eduardo Ponce, Plaintiffs, vs. GILROY GARLIC FESTIVAL ASSOCIATION, INC., a California Nonprofit Corporation; FIRST ALARM SECURITY & PATROL, INC., a California Corporation; CITY OF GILROY; CENTURY ARMS, INC.; and DOES 1 to 125,
inclusive, Defendants; Santa Clara County Superior Court; Case No. 19CV358256; Filed: September 10, 2020, Third Amended Complaint:

July 27, 2021

16. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13 (a); Public Report of the vote to continue in closed session if required under GCC Section 17A.11 (e).

17. ADJOURNMENT
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FUTURE MEETING DATES
December 2023
18 Regular Meeting - 6:00 p.m **CANCELED**
January 2024
8 Regular Meeting - 6:00 p.m
22 Regular Meeting - 6:00 p.m
February 2024
5 Regular Meeting - 6:00 p.m
26 Regular Meeting - 6:00 p.m
March 2024
4 Regular Meeting - 6:00 p.m
18 Regular Meeting - 6:00 p.m
Meetings are live streamed on the City of Gilroy’s website at gilroy.city/meetings and on YouTube at https://bit.ly/45jor03.

Access the 2024 City Council Meeting Calendar at https://bit.ly/3LLzY1n.

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7.1. Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 8, 2024

1. Staff Report:

2. Possible Action:

Accept three applications for open seats that were received after the December 1, 2023 application deadline; and
Interview candidates for open seats on City of Gilroy Boards, Commissions, and Committees.

Agenda Item No. 7.1 Agenda Packet Page No. 8 of 183

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City of Gilroy

STAFF REPORT
Agenda Item Title: Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January
8, 2024
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: City Clerk
Submitted By: Thai Nam Pham, City Clerk
Prepared By: Thai Nam Pham, City Clerk
STRATEGIC PLAN GOALS Not Applicable

RECOMMENDATION

1.) Accept three applications for open seats that were received after the December 1, 2023 application deadline; and

2.) Interview candidates for open seats on City of Gilroy Boards, Commissions, and Committees.

BACKGROUND
The City Council opened the annual recruitment period ending December 1, 2023, to fill seats on nine Boards, Commissions, and Committees with member terms vacant or expiring as of December 31, 2023:

Building Board of Appeals One (1) seat with terms expiring 12/31/2027 Library Commission One (1) seat with terms expiring 12/31/2027 Parks and Recreation Commission Three (3) seats with a term expiring 12/31/2027 Planning Commission Two (2) seats expiring 12/31/2027
In addition, the following seats are vacant due to resignations or terminations during the last quarter:

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Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 8, 2024
City of Gilroy City Council Page 2 of 3 December 11, 2023 Arts & Culture Commission One (1) seat with a term expiring 12/31/2024 One (1) seat with a term expiring 12/31/2025
Library Commission One (1) seat with terms expiring 12/31/2026 Open Government Commission One (1) seat with terms expiring 12/31/2024 Parks and Recreation Commission One (1) seat with a term expiring 12/31/2025 Personnel Commission Two (2) seats with terms expiring 12/31/2026 Physically Challenged Board of
Appeals
Two (2) seats with terms expiring 12/31/2025
One (1) seat with term expiring 12/31/2026
Youth Commission Three (3) seats with a term expiring 9/30/2025 At the close of the application period, the following applications were received:

Arts & Culture Commission Applicant

1. Amy Hufford
Building Board of Appeals Applicant
N/A
Open Government Commission Applicant

1. Ann Marie McCauley
Library Commission Applicant

1. Karla Cordero
Parks and Recreation Commission Applicants

1. Salvatore Bozzo

2. Theresa Graham
Planning Commission Applicants

1. Stefanie Elle (incumbent)

2. Terence Fugazzi (incumbent)

3. Monica Valdez
Youth Commission Applicants

1. Valeria Gomez

2. Chad Knauss

3. Emily Lai

4. Biruh Abaneh

5. Gianna Garcia

6. Zara Ting-Tee

7. Fanya Xu
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Interviews for Open Seats on Boards, Commissions, and Committees with Future Appointment on January 8, 2024
City of Gilroy City Council Page 3 of 3 December 11, 2023 Furthermore, staff received applications for positions on the Arts and Culture Commission, Library Commission, and Planning Commission from Maryam Karbasi, which were received after the December 1st deadline. It's important to note that the Council has previously considered late submissions. Additionally, while her application initially indicated that she is not a registered voter within the City limits, subsequent verification by staff has confirmed her status as a registered voter within the City.

CONCLUSION
Interviews have been scheduled with the City Council at this evening’s meeting, and appointments are scheduled to take place at the regular meeting on January 8, 2024.

For those seats without sufficient applications, the recruitment efforts will remain open.

Moving forward, staff will present candidates for interviews and appointments to the City Council only in cases where a board, commission, or committee lacks the minimum number of members required to meet quorum requirements as per the Brown Act.

Attachments:

1. Arts & Culture Commission Application - Amy Hufford

2. Arts & Culture Commission Application – Maryam Karbasi

3. Open Government Commission Application - Ann Marie McCauley

4. Library Commission Application - Karla Cordero

5. Library Commission Application – Maryam Karbasi

6. Parks and Recreation Commission Application - Salvatore Bozzo

7. Parks and Recreation Commission Application - Theresa Graham

8. Planning Commission Application - Stefanie Elle (Incumbent)

9. Planning Commission Application - Terence Fugazzi (Incumbent)

10.Planning Commission Application - Monica Valdez

11.Planning Commission Application – Maryam Karbasi

12.Youth Commission Application - Valeria Gomez

13.Youth Commission Application - Chad Knauss

14.Youth Commission Application - Emily Lai

15.Youth Commission Application - Biruh Abaneh

16.Youth Commission Application - Gianna Garcia

17.Youth Commission Application - Zara Ting-Tee

18.Youth Commission Application - Fanya Xu
Agenda Item No. 7.1 Agenda Packet Page No. 11 of 183
Arts and Culture Commission Application - Amy hufford

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Arts and Culture Commission Name: Amy hufford
Phone
number(s):

Home - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I am a Gilroy native, I lived in the plaza Vasquez Apartments as a small child and am a child of a single parent home. My mother is deaf, I come from a very poor background but have found the light within myself and made a brand out of my art. I have aspirations of owning my own art gallery and doing pop up events and contributing to my community at the highest level of class and representation for my culture as possible. I believe I can make a difference in the lives of youth and showing them, it is possible to create a living out of you art. I am writing an article of the history of Gilroy and plan on interviewing many different people who have had a huge impact on this city. I know that i can make a difference and at the very least inspire many along the way.

List any service to the community including any prior appointments:

I have offered my writing services to write an article for the Gilroy dispatch, on the history of Gilroy and the individuals who played a big role in community activism. I have been a part of the artist round table meetings and try to be involved in the Gilroy arts.

What are your goals while serving on this Board/Commission/Committee? My goals are to commit my time and creative talents to bring more awareness to Gilroy and attract more artist to collaborate and make our town a better place. To make a difference in the lives of the youth to make sure they are inspired to create and be successful in reaching their goals to become productive citizens.

Why are you the most qualified to serve on this Board/Commission/Committee? I have an art background of 15 years (Acrylic portrait paintings) and I am so passionate about using my skills to give back to the community, I really think with the right support I can make a Agenda Item No. 7.1 Agenda Packet Page No. 12 of 183
Arts and Culture Commission Application - Amy hufford

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huge impact on many people with my art and connectiveness I have with my community. I want to aspire the young girls and boys to see that if a young female minority like me can make a difference in the community so can they. I want to continue to find creative ways to impact the young in a positive light as they are the future.

School: / Grade: null

By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

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Arts and Culture Commission Application - Maryam Karbasi

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Arts and Culture Commission Name: Maryam Karbasi
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I have 2 girls , they are 10 and 8 years old, I m student of business of accounting , I want to join to here, for improve me and my 2 girls
List any service to the community including any prior appointments:

It’s my first time that I want to join the group
What are your goals while serving on this Board/Commission/Committee? I want to be in group for my personal development of myself and my daughter Why are you the most qualified to serve on this Board/Commission/Committee? I had so many changes in my life recently, so I want to be more calm and find more friends School: / Grade: null
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Agenda Item No. 7.1 Agenda Packet Page No. 14 of 183
Arts and Culture Commission Application - Maryam Karbasi

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Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

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Library Commission Application - Karla Cordero

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Library Commission Name: Karla Cordero
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I have never held a position like this, however I am very involved and help manage mom groups.

I have also had past experience in my career being involved in different change management/ focus groups to help enrich and build our campus.

List any service to the community including any prior appointments:

I am a part of the Gilroy Gardening Group. I am involved with Girl Scouts, 4H. I am looking to become more involved in the community. I have no prior appointments.

What are your goals while serving on this Board/Commission/Committee? To bring the community together. To plan events that people in the community crave. To have the library be the heart of the community, not only for the Chuy, but for adults, too.

Why are you the most qualified to serve on this Board/Commission/Committee? I have been an executive assistant for over 20 years. I am a part of multiple mom groups in this area, and I’m able to network and connect with parents of school aged kids easily. I have a 6 year old and I would love to see her grow up with our library as a hub for her educational needs.

I am a great listener and know how to get things done quickly and efficiently. I have lots of great ideas to help the entire community and I would love to be a part of helping our city flourish.

School: / Grade: null
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Library Commission Application - Karla Cordero

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☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 17 of 183
Library Commission Application - Maryam Karbasi

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Library Commission Name: Maryam Karbasi
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

It’s my first time that I want to join the group
What are your goals while serving on this Board/Commission/Committee? I want to be in group for my personal development of myself and my daughter Why are you the most qualified to serve on this Board/Commission/Committee? I had so many changes in my life recently, so I want to be more calm and find more friends School: / Grade: null
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Agenda Item No. 7.1 Agenda Packet Page No. 18 of 183
Library Commission Application - Maryam Karbasi

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Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 19 of 183
Open Government Commission Application - Ann Marie McCauley

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Open Government Commission Name: Ann Marie McCauley
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I have attended or watched all the city council meeting since January 2023. I have also watched the open government, planning commission and downtown commission meeting to better understand the responsibilities of elects and citizens. I have read Chapter 17A of the City Code of the City of Gilroy directly related to this commission and understand most of it. I can commit to the time requirements for this position. I am able to aid in providing access to information and believe in the value of public participation. As a citizen of Gilroy my part on this commission is to insure the citizens remain in control of their government.

List any service to the community including any prior appointments:

Volunteer with Compassion Center, Pit Stop Out Reach, Evening Rotary. South County Representative for Mothers against Drug Addiction and Deaths. Participation and sponsorship in many city events like Offrenda Festiva and Rodeo.

What are your goals while serving on this Board/Commission/Committee? I am very interested in learning how the city of Gilroy operates. My goal is to become a more educated citizen and ultimately qualified community leader. I'm concerned about how few people show up and would like to lessen the burden of those who do with constant and relevant participation.

Why are you the most qualified to serve on this Board/Commission/Committee? Ability to show up when needed. Desire to learn and collaborate with others on ideas that make our city more effective and responsive to citizens.

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Open Government Commission Application - Ann Marie McCauley

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Agenda Item No. 7.1 Agenda Packet Page No. 21 of 183
Parks and Recreation Commission Application - Salvatore (Sam) Bozzo

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Parks and Recreation Commission Name: Salvatore (Sam) Bozzo
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

Bachelor and Master degrees in Recreation. Worked for the City of San Jose from 1965 to 1974 and led teen program for the City of San Jose as well as developing a city-wide senior citizen program at the St James Community Center. Was a delegate at the White House Conference on Aging in 1971. Taught recreation at San Jose State University for 10 years. Served on the Gilroy Parks and Recreation Commission previously. Also served on the Personnel Commission and the Public Arts Committee.

List any service to the community including any prior appointments:

Past President of the Gilroy Garlic Festival in 1990. Served on the Gavlian Board of Trustees from 1972 to 1987. Served on the board of trustees for the Gilroy Foundation. Served on City of Gilroy Commissions as listed above. Created a scholarship for graduating seniors through the Gilroy Foundation by co-authoring 3 cookbooks that raised the money.. Served as chair of the Advisory Board of Pinnacle Bank in Gilroy. I am a retired honorary member of Sunrise Rotary. I am a member of the strategic planning committee for the Gilroy Garlic Festival. I am a member of the Gilroy Elks Lodge for 17 years with my focus on raising funds for annual scholarships for high school seniors.

What are your goals while serving on this Board/Commission/Committee? Currently my goals are to ensure a comprehensive program for all age groups in Gilroy and to enhance the scholarship recreation programs for young people in Gilroy.

Why are you the most qualified to serve on this Board/Commission/Committee? My background in recreation qualifies me to serve on this commission.

Agenda Item No. 7.1 Agenda Packet Page No. 22 of 183
Parks and Recreation Commission Application - Salvatore (Sam) Bozzo

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Agenda Item No. 7.1 Agenda Packet Page No. 23 of 183
Parks and Recreation Commission Application - Theresa Graham

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Parks and Recreation Commission Name: Theresa Graham
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I have been a Gilroy Park and Recreation commissioner for the last 4 years, attending commission meetings, contributing to discussions and ideas that may enhance our Gilroy Park and Recreation commission, and have a better understanding of what the city parks and recreation department gives back to the city.

List any service to the community including any prior appointments:

I have been a Park and Recreation Commissioner for the last 4 years and a member of the Gilroy Exchange Club, a service organization.

What are your goals while serving on this Board/Commission/Committee? My goals while serving on this Board are to continue to contribute to the discussions to make sure our parks stay well-tended to and address any issues that are needed to keep our parks safe and inviting.

Why are you the most qualified to serve on this Board/Commission/Committee? I have 4 years of experience on the Board and feel like I have a better understanding of what the Board can contribute to making our parks even better and have the time to be involved.

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understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 25 of 183
Planning Commission Application - Stefanie Elle

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Planning Commission Name: Stefanie Elle
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

Over the past two years I've been honored to serve by City Council appointment to the Planning Commission. As part of my appointment, I've actively participated in yearly ethics training, required Planning Commission training and the training held for Planning Commission by Counsel and Staff including but not limited to ‘Open Government Ordinance Training’ and ‘AB1234 Ethics Training’ plus optional modules. I have familiarized myself with many City of Gilroy Documents such as our '2040 General Plan', 'City Code and City Charter', '2019 Handbook for Board, Commission, & Committee Members', as well as specific plans for projects. On a personal level, I am an engineer with an attention to detail. I also have experience in negotiating projects, plans and bridge solutions where both parties create new ideas to agree on instead of the original ones they presented.

List any service to the community including any prior appointments:

I've been serving on the Gilroy Planning Commission for the past two years. During this time, I've taken my appointed duty to act as an advisory board to the City Council on all planning and development issues brought before us with seriousness. Additionally, I've done my best to ensure that the general plan is implemented by reviewing development applications that come before the Planning Commission. This was done with guidance by Staff, documentation and training. I'd like to thank the Planning Staff for making the commission aware of training outside of those during commission meetings. I've been able to engage with two of them while serving my volunteer appointment. ‘Historic Preservation Bootcamp for Local Governments: Essential Training in Three Parts’ The course provided the fundamentals for planners, cultural heritage, planning, and historic preservation commissioners. Through examples of what other cities are implementing we learned how to expand the list of designated sites or recognize the areas of Gilroy that deserve historic designation. We discussed the Secretary of Interior Standards and why they matter. Finally, what I found the most interesting was how implemented city codes Agenda Item No. 7.1 Agenda Packet Page No. 26 of 183
Planning Commission Application - Stefanie Elle

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protect historic buildings so that they do not fall into disrepair or become blights. ‘Silicon Valley Bike Summit 2022’ This annual event has been held for over a decade. I was able to hear, meet and interact with active transportation leaders and organizers from government, the private sector, non-profits, innovators and other citizens. I was able to learn what other cities are doing to reduce traffic and increase other modes of transportation. Additionally, discussions on success factors in reducing parking requirements were very enlightening. Gilroy City Council was mentioned, specifically Counselor Fred Tovar, by Nuro, an exhibitor at the event. Some of the interesting topics were 'The Good, the Bad, and the Ugly of Travel Demand Management' and 'Bike Lanes Alone Are Not Enough: Bringing All the Puzzle Pieces Together'. Finally, we were given a book that provides very interesting statistics on bicycle research.

What are your goals while serving on this Board/Commission/Committee? When I applied last year, I did not have any specific goals because I was unsure of the role and responsibilities of the Planning Commission. Having been able to volunteer my time for the past 24 months, I have learned how work intensive this position can be for those who want to learn and understand the workings of Gilroy government and city planning. I strive to continue to learn the roles and responsibilities of the Planning Commission. As part of the Planning Commission, I've worked closely with and been guided by City of Gilroy Planning Staff. The dynamics of the Planning Commission have changed dramatically over that time and I am very proud to be a part of it. As I come with more experience to this application, I feel comfortable to identify three major goals for the next four years: 1) Integrating with and learning from the Gilroy Planning Staff to remove silos. 2) Continue to be the voice of the public, even if my own opinion differs, and acting in the public interest. 3) Continue to educate myself and the public about the roles of the Planning Commission and other parts of city government to the best of my ability.

Why are you the most qualified to serve on this Board/Commission/Committee? In addition to the other items I've included in this application that add to my qualifications, I can say that I already understand the process and have a rapport with Staff. I am not afraid to ask questions of Staff. On the other hand, many times I have defended staff in and outside of Commission sessions. I've dedicated much of my free time to prepare, watch previous sessions, read and learn. On a personal level... I am fair: I review applications and make decisions based on the merits of the issues. I try to consider the laws and the public’s expectations with regards to the general plan and other planning policies. I endeavor to promote equality and treat all people, projects and perspectives impartially. I have compassion: I recognize the government’s responsibility to represent all community members here in Gilroy. I embrace exceptions to planning policies when there are unintended consequences or undue burdens. I realize that some people are intimidated by the public process and encourage stress-free communication as much as possible. Respect for others is critical: I treat fellow officials, Staff and the public with courtesy, even when we disagree. I focus on the merits in discussions, not personalities, character or motivations. I value diverse opinions to build consensus. I am responsible: I come to meetings prepared. I represent my appointment and the City of Gilroy before third parties’ interests. Integrity is important to me: I am truthful with my fellow commissioners, the public and others. I am prepared to make unpopular decisions to further the public’s interest. I strive for public trust: My obligation is to serve the whole community. I focus on implementing the policies expressed in the general plan. I consider the interests of the entire community in reaching my decisions. I have great respect for my community and City of Gilroy: I endeavor to provide courtesy to officials, Staff and the public, even when we disagree. I focus on the merits in discussions, not personalities, or motivations. I believe that diverse opinions are critical in consensus.

School: / Grade: null
Agenda Item No. 7.1 Agenda Packet Page No. 27 of 183
Planning Commission Application - Stefanie Elle

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
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 28 of 183
Planning Commission Application - Terence Fugazzi

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Planning Commission Name: Terence Fugazzi
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I have been a Gilroy resident for more than 10 years. Through study and now formal training by our city officials, I have already begun my journey in becoming an informed and engaged planning commissioner. Reading, digesting, and understanding long documents such as our planning commission packets is not just something that comes natural to me, and that I excel at, but something I enjoy as well. My background in engineering also helps me take a logical approach to many issues in my life - looking at the facts, options, and ground rules, and applying them accordingly to the decisions that come before me.

List any service to the community including any prior appointments:

I currently serve on the Planning Commission. Previous to that, I have served for a partial term on both the Open Government and Parks and Recreation Commissions before accepting my current position. I also have attended all but one of the organized city cleanup efforts over the last year. I regularly walk and pick up trash along the Uvas Creek Preserve as well as put out small smoldering campfires left unattended in that area.

What are your goals while serving on this Board/Commission/Committee? In relation to city planning, to continue to serve the community at large by studied review and application of facts to help our city make good decisions on growth, in a manner that best follows our General Plan and other city master plans.

Why are you the most qualified to serve on this Board/Commission/Committee? Firstly I am already on the planning commission and have become informed, involved, and formally trained on many key aspects of the role, housing, and the planning process. For the past year serving on commissions, I have only missed one meeting, and that was due to illness Agenda Item No. 7.1 Agenda Packet Page No. 29 of 183
Planning Commission Application - Terence Fugazzi

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that I did not wish to pass to others. I have been very active in staying informed and involved in issues within our city over the last couple of years and understand well how these issues affect many segments of our community. I have attended all but two city council meetings in the last 15 months, many other commission meetings, the downtown commitee meetings, and other community meetings revolving around issues in our city. I have made it a priority to become intimately involved with the process of our housing element and have read and digested each version from front to back. I study every city counclil and planning commission packet, our city budget, and other documents of concern to the citizens of our city so as to become as informed as I possibly can be. I engage our city leaders and city administration with questions, ideas, and assistance whenever possible.

Agenda Item No. 7.1 Agenda Packet Page No. 30 of 183
Planning Commission Application - Monica Valdez

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Planning Commission Name: Monica Valdez
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? Yes
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:
- I have worked for a general contractor in Campbell for 12+ years - I have a degree in Construction Management from Cal Poly, SLO - I was born and raised in Gilroy and have its best interests at heart
List any service to the community including any prior appointments:

Gilroy Leadership Class of 2022
What are your goals while serving on this Board/Commission/Committee? My goal is to get more involved in the community in an area that I understand the most. My husband and I moved back to town full time when we bought our home in October of 2020, and after being a part of Leadership 2022, I have been searching for the best way to give back to Gilroy. I feel like the planning commission would be the best fit. I hope to help make recommendations to City council that will improve our growing community.

Why are you the most qualified to serve on this Board/Commission/Committee? I feel like my career choice makes me a great candidate for the planning commission. Not only am I familiar with what it takes to get a building built, but I have been to many jurisdictions all over the bay area to pull permits and meet with City planners on large project developments. I have intimate knowledge into the process of pulling permits, understanding variances and zoning requirements, as well as seeing the process from a contractor's point of view. I also find the entire process of building fascinating, so I hope to bring a fresh perspective and excitement to the commission.

Agenda Item No. 7.1 Agenda Packet Page No. 31 of 183
Planning Commission Application - Monica Valdez

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Agenda Item No. 7.1 Agenda Packet Page No. 32 of 183
Planning Commission Application - Maryam Karbasi

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Planning Commission Name: Maryam Karbasi
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

It’s my first time that I want to join the group
What are your goals while serving on this Board/Commission/Committee? I want to be in group for my personal development of myself and my daughter Why are you the most qualified to serve on this Board/Commission/Committee? I had so many changes in my life recently, so I want to be more calm and find more friends School: / Grade: null
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Agenda Item No. 7.1 Agenda Packet Page No. 33 of 183
Planning Commission Application - Maryam Karbasi

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Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 34 of 183
Youth Commission Application - Valeria Gomez

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Valeria Gomez
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

Helped in community solutions, the events of San Ysidro Park. Been in digital nest List any service to the community including any prior appointments:

I have helped my mom and my aunt with the events that Monica in San Ysidro Park has held and also events in community solutions that they have held.

What are your goals while serving on this Board/Commission/Committee? My goal while serving on this Committee is to learn more about my community and to have involvement with other people around me.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on this Committee because I have been around with my community and have helped with events.

School: Gilroy Prep / Grade: 8th
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Agenda Item No. 7.1 Agenda Packet Page No. 35 of 183
Youth Commission Application - Valeria Gomez

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Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 36 of 183
Youth Commission Application - Emily Lai

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Emily Lai
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:
- founded a community service club in Gilroy and is serving as co-president - journalist position for non profit organization - leadership role for church and religion school - served as vice president on asb for 2 years - job as a tutor - school tutor List any service to the community including any prior appointments:

I am the president of a community service community club that began as a school club, but now is available for anyone from (hollister to morgan hill). It is known as interact club. I work hand in hand with my rotary club/Rotarians. I participate in community service as well as host/organize events for community service opportunities for other teens to be an active member of their community. For instance, I have have organized community service projects for senior citizens, children in hospitals, military workers, and many more events. Additionally, I serve as a jounralist for a non profit organization to engage youth in comminuty service and projects.

Lastly, I worked on a leadership board, volunteering for churches and religion schoolsl. We went on retreats and organized events for our churches.

What are your goals while serving on this Board/Commission/Committee? I would like to be apart of the Youth Commission Board as I want to better Gilroy's community, making it more inclusive and adequate for the youth to thrive. By being apart of the youth board, I can advocate for myself as a 16 year old girl, but more importantly represent and speak for my friends, neighbors, and peers to make a difference in their community, allowing them to become a more involved member of their community. The biggest problem I have faced as being a youth in Gilroy is having a lack of activities or places to socialize with my friends. I strongly believe this is a major aspect of building a community, as people need places to build relations and have a fun time. If I am appointed to be on this board, I plan to pitch ideas to fundraise to earn Agenda Item No. 7.1 Agenda Packet Page No. 37 of 183
Youth Commission Application - Emily Lai

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money, Therefore we can further have funds to plan and organize events and socials, that allows youth to go to. Additionally, if possible, I would love to offer ideas of what the City of Gilroy should build to make the city more inclusive for teens.

Why are you the most qualified to serve on this Board/Commission/Committee? I am most qualified to serve on this board as I have the leadership skills and experience that are necessary for this role. Additionaly, as I am an active youth of this communitty, I know what issues or topics need to be addressed, but more importantly I have plently of ideas on ways to help.

School: Dr. TJ Owens Gilroy Early College Academy / Grade: 11th 
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 38 of 183
Youth Commission Application - Biruh Abaneh

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Biruh Abaneh
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I am socially orientated and get along with others in different age levels. I am able to cooperate and work with others despite differences. I consider myself to be logical and capable of coordinating events and plans.

List any service to the community including any prior appointments:

Although I do not have specific appointments with the community, I have helped plan events helping others throughout my life, whether involving school, friends, or family.

What are your goals while serving on this Board/Commission/Committee? I know the young often do not have opportunities to have a voice, especially when the decisions involve them. This commission is a great way for me to help provide that voice for so many others. There are multiple aspects of our beautiful city that the youth believe should change, and although not every request can be accepted, I hope to be a happy medium between the youth and the City Council, allowing many compromises that please both groups of our city.

Considering my ability to cooperate and work well with others, my goal is to help unify the commission and along with it, the youth of the city.

Why are you the most qualified to serve on this Board/Commission/Committee? I believe I am well qualified to serve on the commission because of my academic performance, collaborative abilities, and determination to complete my goals. Most importantly, my passion for helping the community makes me well fit to serve on the commission.

School: Brownell Middle School / Grade: 8th
Agenda Item No. 7.1 Agenda Packet Page No. 39 of 183
Youth Commission Application - Biruh Abaneh

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Agenda Item No. 7.1 Agenda Packet Page No. 40 of 183
Youth Commission Application - Gianna Garcia

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Gianna Garcia
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I live and work in Gilroy. I serve as a role model for the younger students at my school. I’m active in sports, on the debate team, currently in the school play and volunteer at my school. I am comfortable speaking in public. I take pride in my community. I want to make it better and more inclusive for teens. I work well with large groups with various opinions. I’m honest, kind and compassionate.

List any service to the community including any prior appointments:

Aide to the youth sewing camp Library volunteer Science camp counselor Volunteer Gilroy Garlic Festival office Active in my school community. Open House family guide, new student shadow mentor
What are your goals while serving on this Board/Commission/Committee? My goal is to be of service to the community where I live. I’m interested to see how city government operates. I’m concerned that the activities for people my age is limited in city programs. My hope is that as a committee we can find activities that appeal to the older youth population while continuing to grow the programs for the younger group Why are you the most qualified to serve on this Board/Commission/Committee? I am the most qualified because I have a great work ethic, I keep my commitments and I’m interested in making Gilroy a great place to live.

School: Oakwood / Grade: 10th
Agenda Item No. 7.1 Agenda Packet Page No. 41 of 183
Youth Commission Application - Gianna Garcia

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Agenda Item No. 7.1 Agenda Packet Page No. 42 of 183
Youth Commission Application - Zara Ting-Tee

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Zara Ting-Tee
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

My qualifications for this appointment are the following: 1) In 2022, I worked as a mentor in the STAR Arts Education program here in Gilroy. I was a part of the pioneer crew for the infamous Oak Tree Garden, which belonged to the Ohlone people for centuries. I was absolutely honored to share this rich history with the youth of the program. I worked with Mrs. Marilyn Cardinali to guide the students and introduce the children through the powerful concept of theater. Prior to this, I was also a part of STAR's podcasting class, in which I worked with Mr. Ethan Chargin to later help create a video to promote the new musical Puff's to other youth and expose them to the wonders of being in a community based musical. 2) As a Junior Olympic Gymnast from 2015 through 2020, I helped coach young and aspiring gymnasts who were interested in being a part of the competitive team. I absolutely loved teaching and guiding these junior gymnasts to embody the life and skills of a competitive gymnast. Some of these junior gymnasts have joined the team and have given back their knowledge to the community by being great role models and excellent leaders. 3) I have volunteered at various elementary/middle schools across Gilroy. I have also went back to mentor and give a presentation to upcoming middle-schoolers in my previous fifth grade GATE class in Rucker Elementary. I gave them honest and significant advice on the transition from elementary to middle school and the transition from middle school to high school. I was incredibly honored to stand in place of those who had done the same for me. 4) I was actively involved in Gavilan's Science Alive Gallery and really enjoyed assisting the middle schoolers in finding their passions in science and math. It was so fun to watch the kids experience real science and to watch their amazement. My wish is for these students to gain the knowledge and eventually contribute their expertise to our city. 5) In my middle schools years, I was passionately involved as a member of the Kindness Club ran by Ms. Fortino (Brownell), in which we would visit Wheeler Manor to brings smiles to the senior community and visit the local shelters to care for our city's animals. It brought a lot of happiness and contentment to be involved in such a positive motion for our Gilroy community. 6) During COVID, I made personal cards to all the seniors at Wheeler Manor. My yearning to be a part of the community during the Agenda Item No. 7.1 Agenda Packet Page No. 43 of 183
Youth Commission Application - Zara Ting-Tee

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pandemic, has given me the opportunity to bring a little smile and joy to the senior residents during the unfortunate lockdown period. I was delighted to be a part of this while also being able to recruit other youth to do the same. 7) I am always open and active in GECA's student body. I consistently participate in school events and provide advice and ideas for the members of the student council to promote a healthy and inclusive environment in our GECA community.

List any service to the community including any prior appointments:

I was a mentor at STAR Arts and also helped promote the arts and sciences to youth in both the STAR and Science Alive programs. I am a frequent volunteer to schools across Gilroy and enjoy introducing others to being active in the amazing Gilroy community.

What are your goals while serving on this Board/Commission/Committee? While serving on this Board/Commission/Committee, my main goal is to allow the youth community in Gilroy to understand and feel that they have a voice and role in our community. I also hope to encourage people to get more involved in the community itself, and I hope to be able to provide affective advice to help the board and city in any way I can. Throughout my life, I had been a recipient from very kind people in Gilroy, so now, I want to give back to our city and to the wonderful people in it.

Why are you the most qualified to serve on this Board/Commission/Committee? I am a person who loves analyzing problems and finding solutions to them, in both large or more private situations. I have a huge interest to how the world works through trial and error and changes, so that is why I took multiple sociology classes, in the past year, in Gavilan College to better understand the functioning of societies. I am a great listener and have public speaking skills that I've gained through speeches, theater, and Poetry Out Loud. I enjoy voicing my honest opinion and working as a team to acknowledge issues and create greater opportunities for others. After the many mentors I've had through the years, such as police officers, librarians, school counselors/teachers, and even running non-profits, I believe I have a strong understanding of community and will make a conscientious effort to be an effective member of the Gilroy City Youth Committee.

School: Dr. TJ Owen's Gilroy Early College Academy / Grade: 10th 
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 44 of 183
Youth Commission Application - Fanya Xu

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City of Gilroy
Board, Committee, & Commission Application
*All Commission, Board, and Committee applications are a public record.

Board/Committee/Commission of Interest: Youth Commission Name: Fanya Xu
Phone
number(s):

Mobile - email
address*:

Are you a registered voter within the City limits? No
Physical
Address*:

Driver’s License
or
ID No.:

Date of
Birth*:

Last 4 of
SSN:

List your qualifications for this appointment:

I'm dedicated and passionate about making a change in Gilroy. Not only so, I'm also responsible, which means that I'm very diligent when it comes to giving back to my community.

While also having experienced some issues that youth might be experiencing, such as bullying, I feel like I can connect to the youth population more, making sure their voices are heard.

List any service to the community including any prior appointments:

None
What are your goals while serving on this Board/Commission/Committee? To help the youth in Gilroy connect with each other, showing those who think they might not find people who share common interests with them that as a matter of fact, there are people out there who can reciprocate their interests. Additionally, I would love to plan fun events that encourage engagement while also having lasting impact on the community, such as letting youth interact more with the elders of the community, hear how much they have done for the community and help the elders.

Why are you the most qualified to serve on this Board/Commission/Committee? I would love to work with other committees who share the same dedication and interest as me. I love working with others and above all, I love the community of Gilroy. I have seen how much Gilroy has been improved through the work of the Youth Commission and that has truly inspired me to also step up and contribute as much as I possibly can to continue that legacy of addressing issues that are present in Gilroy.

Agenda Item No. 7.1 Agenda Packet Page No. 45 of 183
Youth Commission Application - Fanya Xu

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School: GECA / Grade: 11th
☐
By clicking on this box, I declare under penalty of perjury that I am currently a registered voter within the City limits of the City of Gilroy. Furthermore, I understand that this application and any attachments are subject to disclosure under the Public Records Act and must complete mandatory Open Government Ordinance Training. I further understand that members of the Planning Commission, Building Boards of Appeals, and Physically Challenged Board of Appeals are also subject to filing the Fair Political Practice Commission’s Statement of Economic Interest Form 700 relating to financial disclosures.

Agenda Item No. 7.1 Agenda Packet Page No. 46 of 183

8.1. Approval of the Action Minutes of the December 4, 2023 City Council Regular Meeting
Agenda Item No. 8.1 Agenda Packet Page No. 47 of 183

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City of Gilroy
City Council Regular Meeting Minutes
Monday, December 4, 2023 | 6:00 PM

1. OPENING

1.1. Call to Order
The meeting was called to order by Mayor Blankley at 6:00 pm.

1.2. Pledge of Allegiance
Council Member Marques led the Pledge of Allegiance.

1.3. Invocation
Pastor Greg Quirke from South Valley Community Church provided the Invocation.

1.4. City Clerk's Report on Posting the Agenda
City Clerk Pham reported on the Posting of the Agenda.

1.5. Roll Call
Attendance Attendee Name
Present Rebeca Armendariz, Council Member
Dion Bracco, Mayor Pro Tempore
Tom Cline, Council Member
Carol Marques, Council Member
Fred Tovar, Council Member
Marie Blankley, Mayor
Absent Zach Hilton, Council Member

1.6. Orders of the Day
There were none.

1.7. Employee Introductions
Community Development Director Goei introduced Mariah Maganda, Office Assistant.

Recreation Manager Henig introduced Jessica Gaeta, Office Assistant.

2. CEREMONIAL ITEMS - Proclamations and Awards

2.1. Proclamation Proclaiming December 6, 2023 as Arbor Day Mayor Blankley read aloud the proclamation and presented it to Chair Ramirez from the Parks and Recreation Commission.

3. PRESENTATIONS TO THE COUNCIL

3.1. Annual Presentation by the Personnel Commission
Personnel Commission Vice Chair Haro provided the annual presentation.

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3.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE

CITY COUNCIL
Mayor Blankley opened Public Comment for items that were not on the agenda.

Donald Perino spoke about the passing of Loretta Papetti, criticized the city's fee charges for water services, and suggested using hybrid vehicles over electric ones due to reliability concerns.

Ron Kirkish highlighted that a specific council member has missed 19 out of 24 meetings in the last three years, equating to over 25% of the total meetings.

Stefanie Elle expressed concerns about a lack of transparency and collaboration in an email from Council Member Zach Hilton, discussed the need for a better hand-off and transition plan for Planning Commission duties, and advocated for more transparent communication and annual meetings with the City Council.

There being no further speakers, Mayor Blankley closed Public Comment.

4. REPORTS OF COUNCIL MEMBERS
Council Member Bracco had no report.

Council Member Armendariz thanked the Gilroy Downtown Business Association for holding the Gilroy Downtown Holiday Festival and Parade on Saturday, December 2, 2023.

Council Member Marques reported on the Gilroy Gardens Board of Directors, discussing upcoming projects and improvements. She also praised the holiday parade.

Council Member Cline reported on the Silicon Valley Regional Interoperability Authority Board.

Council Member Tovar thanked the Gilroy Downtown Business Association for putting on the Gilroy Downtown Holiday Festival and Parade
Mayor Blankley reported that she attended the grand opening of South Valley Middle School, the Gilroy Downtown Holiday Festival and Parade, and the CalTrain Policy Group.

5. COUNCIL CORRESPONDENCE

5.1. Letter from James Williams, Santa Clara County Executive Concerning Ambulance Service in Gilroy and South Santa Clara County Council acknowledged the item.

5.2. City Council Member Meeting Attendance
Council acknowledged the item.

6. FUTURE COUNCIL INITIATED AGENDA ITEMS
There were none.

7. CONSENT CALENDAR
Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment.

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Motion: Approve the Consent Calendar.

RESULT: Pass
MOVER: Fred Tovar, Council Member
SECONDER: Dion Bracco, Mayor Pro Tempore
AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Marques, Council Member Tovar, Mayor Blankley
NOES: None
ABSENT: Council Member Hilton

7.1. Approval of the Action Minutes of the November 20, 2023 City Council Regular Meeting
A motion was made to approve the minutes.

7.2. Approval of a Notice of Acceptance of Completion for the Eigleberry and Seventh Parking Lot Project No. 20-PW-444 and Approve a Final Contract Amount with Norcal Contractor in the Amount of $2,026,595.38 A motion was made to approve the Notice of Acceptance of Completion.

7.3. Adoption of an Ordinance of the City Council of the City of Gilroy Amending Chapter 30, Article LIV of the Gilroy City Code Relating to Accessory Dwelling Units (Z 23-05)
A motion was made to adopt the ordinance.

Enactment No.: Ordinance No. 2023-11

8. BIDS AND PROPOSALS

8.1. Approve the Purchase of a Modular Replacement Restroom for Christmas Hill Park and Authorize the City Administrator to Execute Related Purchase Documents
Interim Public Works Director Bjarke provided staff presentation and responded to Council Member questions.

Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment.

Motion: Approve the purchase of a modular replacement three-stall restroom for Christmas Hill Park in the amount of $210,836.00 utilizing Sourcewell Bid #081721 with CXT, Inc. and authorize the City Administrator to execute all related purchase documents.

RESULT: Pass
MOVER: Rebeca Armendariz, Council Member
SECONDER: Carol Marques, Council Member
AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Marques, Council
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Member Tovar, Mayor Blankley
NOES None
ABSENT: Council Member Hilton

8.2. Award a Contract to Cal-West Lighting & Signal Maintenance, Inc. for the FY23 San Ysidro Lighting/Picnic Area Improvements Project No. 23-PW281 and Approve a Project Expenditure of $178,200 Interim Public Works Director Bjarke provided staff presentation and responded to Council Member questions.

Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment.

Motion: Award a contract to Cal-West Lighting & Signal Maintenance, Inc. in the amount of $162,000 and authorize an additional project contingency of $16,200 (10%) for a total construction authorization of $178,200 for the FY23 San Ysidro Lighting/Picnic Area Improvements, Project No. 23-PW281, and authorize the City Administrator to execute the contract and associated documents.

RESULT: Pass
MOVER: Fred Tovar, Council Member
SECONDER: Rebeca Armendariz, Council Member
AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Marques, Council
Member Tovar, Mayor Blankley
NOES: None
ABSENT: Council Member Hilton

8.3. Award of Contract to Ruggeri-Jensen-Azar & Associates for the Preparation of Design Documents for the Gilroy Ice Center Street Improvements and Traffic Signal Project (24-RFP-PW-492), Approve a Contract Expenditure of $316,000 and Authorize the City Administrator to Execute the Final Agreement
Interim Public Works Director Bjarke provided staff presentation and responded to Council Member questions.

Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment.

Motion: Award a contract to Ruggeri-Jensen-Azar & Associates in the amount of $301,000 and approve an additional project contingency of $15,000 for a total amount of $316,000 for the preparation of design documents for the Gilroy Ice Center Street Improvements and Traffic Signal project (24-RFP-PW-492), and authorize the City Administrator to execute the contract and associated documents.

RESULT: Pass
MOVER: Dion Bracco, Mayor Pro Tempore
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SECONDER: Fred Tovar, Council Member
AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Marques, Council
Member Tovar, Mayor Blankley
NOES: None
ABSENT: Council Member Hilton

8.4. Award of Contract to Youth Alliance for the South County Restorative Justice Youth Diversion Program Coordinator Position and Approve a Contract Expenditure of $300,744
Youth Task Force Coordinator Cruz provided staff presentation and responded to Council Member questions.

Mayor Blankley opened Public Comment.

Ron Kirkish emphasized the need for increased funding for youth programs, expressing a desire to see the budget exceed $1 million. He acknowledged the community groups potentially receiving funds as reputable but voiced concern about ensuring the money was not used by groups that might teach disrespect towards police officers.

There being no further speakers, Mayor Blankley closed Public Comment.

Motion: Award a contract to Youth Alliance in the amount of $300,744 for the South County Restorative Justice Youth Diversion Program Coordinator Position and authorize the City Administrator to execute the contract and associated documents.

RESULT: Pass
MOVER: Fred Tovar, Council Member
SECONDER: Tom Cline, Council Member
AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Marques, Council
Member Tovar, Mayor Blankley
NOES: None
ABSENT: Council Member Hilton

9. PUBLIC HEARINGS
There were none.

10. UNFINISHED BUSINESS
There were none.

11. INTRODUCTION OF NEW BUSINESS

11.1. Introduction to Draft Downtown Parking Management Plan Interim Public Works Director Bjarke provided staff presentation and responded to Council Member questions.

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Mayor Blankley opened Public Comment.

Matthew Gallion highlighted that parking is not a major issue but stressed the need to improve safety and attractiveness, including better lighting and support for businesses, to enhance the area's appeal and address public concerns about safety and homelessness.

There being no further speakers, Mayor Blankley closed Public Comment.

Council directed Staff to review Phase 1 strategies, except for Strategy 2 – VTA Parking Lot, and bring it back to Council for future approval.

11.2. Review of City of Gilroy Municipal Code, Chapter 16A, Article II - Mobile Vending Permits and Enforcement
Assistant to City Administrator Atkins provided staff presentation and responded to Council Member questions.

Mayor Blankley opened Public Comment.

Miguel Flaquer advocated for fair and empathetic treatment of food trucks, emphasizing the need to avoid overly stringent regulations and to consider reevaluating permit licensing steps.

James Azar spoke about his positive experience operating a food truck in Gilroy and emphasized the importance of food trucks in the community.

Sheila Monger highlighted the joy and excitement brought by food trucks and other food vendors in enhancing the downtown experience.

Terri Hendrix-Hermann highlighted the negative impact of restrictive regulations on food trucks and street vendors in downtown, observing a decline in business and suggesting the lowering of fees and reconsideration of laws, such as the ten-minute limit, to revive and support the local food scene.

Joseph Elmhurst discussed the positive impact of food trucks on community engagement and suggested looking to other cities for innovative solutions.

Ryan Dickerson shared his insights on how food trucks contribute to the diversity and attraction of downtown Gilroy.

Alex Carlino expressed strong support for food trucks, emphasizing their importance for diverse dining options and suggesting simplification of the application process.

Raj Sharma urged for a careful and thoughtful approach to regulations affecting food trucks, emphasizing their positive impact on downtown vitality.

Matthew Gallion advocated for a methodical approach to regulation and permitting of food trucks, noting their importance in bringing life to downtown areas
Alicia R. Hernandez spoke about the need to update city codes for food trucks and suggested conducting workshops for public feedback on this issue
There being no further speakers, Mayor Blankley closed Public Comment.

Council directed staff to undertake the following:

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• Review ordinances from other cities such as Hollister and Modesto. The suggestion to include Morgan Hill was discouraged by the City Administrator.
• Move the mobile vendor application process from the Police Department to Community Development Department.
• Streamline and Simplify Permit Process.
• Place a limiting timeframe on application review.
• Find flexible locations for mobile vending, potentially designating particular places for use on certain days, including potentiation city properties.
• Explore the use of encroachment permits as a regulatory tool for managing the operation of food trucks.
• Look into the feasibility of allowing food trucks to operate for longer hours in the evening, thereby enhancing their accessibility and presence in the community.
• Reduce Fees.
• Look at Modesto and how their food truck partnership is set up. • Staff to meet with Downtown business owners and food truck operations.

11.3. Reorganization of Facilities & Fleet Divisions in the Administrative Services Department
Assistant City Manager McPhillips provided staff presentation and responded to Council Member questions.

Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment.

Motion: Approve the reorganization of the Facilities and Fleet Divisions of the Administrative Services Department and adopt a resolution approving the updated Position Control List for FY 24.

Enactment No.: Resolution No. 2023-67
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12. CITY ADMINISTRATOR'S REPORTS
City Administrator Forbis provided his report.

13. CITY ATTORNEY'S REPORTS
There were none.

14. ADJOURNMENT
Mayor Blankley adjourned the meeting at 9:14 PM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a meeting of the City Council of the City of Gilroy.
/s/Thai Nam Pham, CMC, CPMC
City Clerk
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8.2. Resolution of Support for Caltrans Sustainable Communities Grant Application to Fund the City of Gilroy Greenhouse Gas/Vehicle Miles Traveled Reduction Program
Agenda Item No. 8.2 Agenda Packet Page No. 56 of 183

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City of Gilroy

STAFF REPORT
Agenda Item Title: Resolution of Support for Caltrans Sustainable Communities Grant Application to Fund the City of
Gilroy Greenhouse Gas/Vehicle Miles Traveled
Reduction Program
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: Community Development
Submitted By: Sharon Goei, Community Development Director Prepared By: Cindy McCormick, Customer Service Manager
STRATEGIC PLAN GOALS Not Applicable

RECOMMENDATION
Adopt the resolution of support to apply for a Caltrans Sustainable Communities Grant to fund the City of Gilroy Greenhouse Gas / Vehicle Miles Traveled Reduction Program.

BACKGROUND
The approved and budgeted FY 2023-24 and FY 2024-25 Community Development Department Workplan includes the development of a Climate Action Plan / Vehicle Miles Traveled (VMT) Policy / Traffic Demand Management (TDM) measures. The combined effort (i.e., Greenhouse Gas / Vehicle Miles Traveled Reduction Program) will help the City implement the Gilroy 2040 General Plan and develop a detailed and strategic framework for measuring, planning, and reducing greenhouse gas (GHG) emissions and related climatic impacts. While the City intends to apply for and fund the work through a grant, the City Council approved a one-time budget of $400,000 in FY 2023-24 for the Climate Action Plan / VMT / TDM Policy.

ANALYSIS
On March 9, 2023, the City applied for a $310,300 grant from the California Department of Transportation (Caltrans) to fund the development of a Climate Action Plan / VMT / Agenda Item No. 8.2 Agenda Packet Page No. 57 of 183
Resolution of Support for Caltrans Sustainable Communities Grant Application to Fund the City of Gilroy Greenhouse Gas/Vehicle Miles Traveled Reduction Program City of Gilroy City Council Page 2 of 2 December 11, 2023 1 4 TDM Policy (i.e., Greenhouse Gas / Vehicle Miles Traveled Reduction Program). While the grant application scored well enough to make it through the first round of Caltrans review, the request was ultimately not awarded in the second round of Caltrans recommendations. City staff met with Caltrans staff after the decision to discuss how the City can improve the application in future years.

In October 2023, Caltrans released a subsequent notice of funding with an application due date of January 18, 2024. City staff is currently working on a new submittal and will schedule a meeting with Caltrans staff in early January to preview the application in an effort to strengthen further the City’s likelihood of being awarded grant funding. Grant award announcements are not expected until the summer of 2024. Therefore, the onetime budget of $400,000 will likely need to be carried over from FY 2023-24 to 2024- FY25 to ensure that the City can implement the Gilroy 2040 General Plan program to prepare a Climate Action Plan / VMT / TDM Policy.

As part of the grant application process, an applicant is encouraged to have a resolution adopted showing support for the application. Staff is bringing forth the attached resolution for Council consideration and adoption to complete this recommended component of the application process.

FISCAL IMPACT/FUNDING SOURCE
City staff intends to apply for and fund the work through a Caltrans grant. However, the $400,000 budget item will likely need to be carried over from FY 2023-24 to FY 2024-25 to ensure that the City has sufficient funding to prepare a Climate Action Plan / VMT / TDM Policy, should the grant not be awarded. The grant requires a minimum 11.47% match from the City. This match can be an in-kind contribution, which includes staff time to work on developing the Greenhouse Gas / Vehicle Miles Traveled Reduction Program.

NEXT STEPS
City staff will notify the Council in the summer of 2024 whether the City’s grant application was successful or if the City will need to expend the funds budgeted for the workplan item.

Attachments:

1. Draft Resolution of support to apply for a Caltrans Sustainable Communities Grant to fund the City of Gilroy Greenhouse Gas / Vehicle Miles Traveled Reduction Program Agenda Item No. 8.2 Agenda Packet Page No. 58 of 183
RESOLUTION 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GILROY SUPPORTING THE APPLICATION FOR A

CALTRANS SUSTAINABLE COMMUNITIES GRANT TO

FUND THE CITY OF GILROY GREENHOUSE GAS /

VEHICLE MILES TRAVELED REDUCTION PROGRAM
WHEREAS, the physical climate of the Bay Area is changing in complex ways in part due to the region’s diverse microclimates, highly variable rainfall, dependency on snow-fed mountain water supply, extensive shorelines, and propensity for wildfire; and WHEREAS, a critical lack of affordable housing in the core of the region is forcing households further south, north, and inland, thereby exacerbating negative environmental impacts; and
WHEREAS, Gilroy is an exurban community, with approximately 18 percent of its residents employed in the City limits, and close to 30 percent of residents commuting to San Jose, Silicon Valley, and San Francisco for work, with few options beyond commuting in single-occupancy vehicles on US 101 to these job centers; and WHEREAS, high levels of socioeconomic inequity in the Bay Area create large differences in the capacity of individuals to prepare for and recover from heat waves, drought, electrical power outages, floods, and wildfires; and WHEREAS, the City of Gilroy intends to adopt a Greenhouse Gas / Vehicle Miles Traveled (GHG/VMT) Reduction Program that includes a Climate Action Plan and Transportation Demand Management Policies; and
WHEREAS, the Gilroy GHG/VMT Reduction Program will include a set of strategies intended to guide the city’s efforts to reduce VMT and GHG emissions through a combination of actions that consider the unique needs and goals of the Gilroy community; and
WHEREAS, the Sustainable Transportation Planning Grant Program was created to support the California Department of Transportation’s (Caltrans) mission to provide a safe and reliable transportation network that serves all people and respects the environment; and
WHEREAS, the State-funded Sustainable Communities grants are intended to support and implement Regional Transportation Plan (RTP) Sustainable Communities Strategies/Alternative Planning Strategies (SCS/APS) (where applicable) and to ultimately achieve the State’s greenhouse gas (GHG) reduction target of 40 and 80 percent below 1990 levels by 2030 and 2050, respectively; and WHEREAS, the City of Gilroy intends to apply for a Sustainable Communities grant to fund the Gilroy GHG/VMT Reduction Program; and
Agenda Item No. 8.2 Agenda Packet Page No. 59 of 183
Resolution No. 2023-XX
Caltrans Sustainable Communities Grant
City Council Special Meeting | December 11, 2023

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WHEREAS, the Gilroy GHG/VMT Reduction Program addresses the objectives of the Sustainable Communities grant, including but not limited to helping to meet California's GHG emission reduction goals, improving air quality, promoting energy conservation, increasing transit ridership, increasing investment in the green economy, and promoting social equity by including equity recommendations that will direct investments to the City's disadvantaged communities.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Gilroy supports the application for a Caltrans sustainable communities grant to fund the City of Gilroy Greenhouse Gas / Vehicle Miles Traveled Reduction Program.

PASSED AND ADOPTED by the City Council of the City of Gilroy at a meeting duly held on the 11th day of December 2023 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Marie Blankley, Mayor
ATTEST:
_______________________
Thai Nam Pham, City Clerk
Agenda Item No. 8.2 Agenda Packet Page No. 60 of 183

9.1. Award the Purchase of a Rosenbauer Type VI Fire Engine in the Amount of $377,179.86 Utilizing Sourcewell Tag-On Contract No. 113021-RSD

1. Staff Report:

2. Public Comment

3. Possible Action:

1. Award the purchase of a Rosenbauer Type VI Fire Engine in the amount of $377,179.86 utilizing Sourcewell Contract No. 113021-RSD; and

2. Authorize the City Administrator to execute the purchase contract documents.

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City of Gilroy

STAFF REPORT
Agenda Item Title: Award the Purchase of a Rosenbauer Type VI Fire Engine in the Amount of $377,179.86 Utilizing
Sourcewell Tag-On Contract No. 113021-RSD
Meeting Date: December 11, 2023
From: Jimmy Forbis, City Administrator
Department: Administrative Services
Submitted By: LeeAnn McPhillips, Assistant City Administrator Prepared By: LeeAnn McPhillips, Assistant City Administrator STRATEGIC PLAN GOALS Not Applicable

RECOMMENDATION

1. Award the purchase of a Rosenbauer Type VI Fire Engine in the amount of $377,179.86 utilizing Sourcewell Contract No. 113021-RSD.

2. Authorize the City Administrator to execute the purchase contract documents.

EXECUTIVE SUMMARY
The FY 24 budget includes the purchase of a Type VI Fire Engine. Staff is recommending the purchase be completed via the Sourcewell tag-on bid available to the City of Gilroy per Sourcewell Contract No. 113021-RSD in the amount of $377,179.86

BACKGROUND
The FY 24 budget includes the purchase of a Type VI Fire Engine for the Gilroy Fire Department. Type VI Fire Engines are also known as brush patrols and are used for wildland firefighting and are more easily able to go off road due to their size and maneuverability. Often a Type VI is used for mobile attack operations also known as a pump and roll. The Type VI is very adaptable and can also be used for regular Agenda Item No. 9.1 Agenda Packet Page No. 62 of 183
Award the Purchase of a Rosenbauer Type VI Fire Engine in the Amount of $377,179.86 Utilizing Sourcewell Tag-On Contract No. 113021-RSD
City of Gilroy City Council Page 2 of 3 December 11, 2023 municipal response. The Type VI has been an indispensable apparatus for handling both small and large wildfires in and around the Gilroy community.

Gilroy’s current Type VI Fire Engine is over 18 years old and needs replacement because it is currently not functional. Due to its heavy usage over the last 18 years, it is currently irreparable. Typically, after 15 years these vehicles are no longer safe to operate as front-line apparatus. Gilroy’s second Type VI is 16 years old and with this new replacement will move to reserve status.

The new Type VI will be a Rosenbauer fire engine which allows for consistency across the fire fleet as the new Type I fire engines recently purchased are also Rosenbauers.

This consistency is helpful to Fleet operations when maintaining the vehicles after warranty. Staff from the Fire Department and Fleet Division reviewed the base specifications for the Rosenbauer Type VI and determined that this vehicle will best meet the needs of the Department. The detailed specifications are attached to this report.

ANALYSIS
The Sourcewell contract offers competitive pricing for these types of specialty vehicle purchases. Rosenbauer submitted a competitive bid through the nationwide bid process and secured the Sourcewell contract for this fire engine type. Using the Sourcewell bid process allows the City of Gilroy to take advantage of the purchasing power pricing available when awarding a volume-based bid.

The base price of the Type VI is $381,020.14; however, the City of Gilroy will take advantage of an available discount by pre-paying for the chassis. By pre-paying for the chassis, the overall vehicle price is reduced to $377,179.86. The official Rosenbauer quote dated November 22, 2023, is attached for reference.

ALTERNATIVES
The alternative would be to do a direct public bid process; however, staff does not recommend this alternative given that the tag-on process is more efficient, secures competitive pricing, and the Rosenbauer Type VI Fire Engine meets the needs of the Gilroy Fire Department and has a good track record. Not moving forward with this purchase is also not recommended as this replacement is necessary given that our only operational Type VI is 16 years old, and the vehicle being replaced is no longer operational.

FISCAL IMPACT/FUNDING SOURCE
The FY 24 budget (600 Fleet Fund) has the funds available for this vehicle purchase ($377,179.86) and this vehicle was identified on the replacement list tied to the current budget. It is important to move forward with this purchase at this time as the above Agenda Item No. 9.1 Agenda Packet Page No. 63 of 183
Award the Purchase of a Rosenbauer Type VI Fire Engine in the Amount of $377,179.86 Utilizing Sourcewell Tag-On Contract No. 113021-RSD
City of Gilroy City Council Page 3 of 3 December 11, 2023 referenced pricing is only available until December 21, 2023. Quotes after this date will be going up and will be reflective of 2024 pricing.

NEXT STEPS
With Council’s approval, the order for this Type VI will be placed so the ordering and construction of the vehicle can begin. The timeline for the parts ordering, construction, and delivery of this type of vehicle is currently 575 days from receipt of order. Once the vehicle is under construction, staff from the Fire Department and the Fleet Division will monitor the build and receive training on the vehicle operation.

Attachments:

1. Proposal for Type VI Rosenbauer Fire Engine

2. Sourcewell Contract No. 113021-RSD and Awarded Purchase Order for the Rosenbauer Type VI Fire Engine

3. Gilroy Fire Department Type VI Fire Engine Specifications Agenda Item No. 9.1 Agenda Packet Page No. 64 of 183
November 22, 2023
Member Number:
102062
Chief Jim Wyatt
Base Price Pre-pay: Chassis
Body Price $251,604.00 $251,604.00
Chassis Price $92,253.00 $88,734.00
Delivery $5,769.00 $5,769.00
Ca State Sales Tax $31,394.14 $31,072.86

9.130% $381,020.14 $377,179.86
Please note:

Terms:

Sincerely,
Burton's Fire Inc.

Final Inspection for (3) from Dept. at Factory
Final Delivery will be made by the Burton's Fire to the Dept.

Performance Bond Not Required
City of Gilroy
7351 Rosanna St
Gilroy, CA 95020
Thank you for the opportunity to propose the following piece of Rosenbauer custom fire apparatus:

One (1)
Pre-Con for (3) from Dept. at Factory
No Mid-Point Inspection Required
Type-6 Engine with a Ford Chassis
Quoted Delivery is 575 days after receipt of order
(3) Days of Familiarization training by Burton's
Burton’s Fire Inc.
1301 Doker Drive
Modesto, CA 95351
209-544-3161
209-544-1109 Fax
www.burtonsfire.com
South Dakota Division
100 Third Street
Lyons, SD 57041
605-543-5591
605-543-9701 Fax
E-mail: sales@
rosenbaueramerica.com
Minnesota Division
5181 260th Street
P.O. Box 549
Wyoming, MN 55092
651-462-1000
651-462-1700 Fax
E-mail: sales@
rosenbaueramerica.com
Aerial Division
870 South Broad Street
Fremont, NE 68025
402-721-7622
402-721-7622 Fax
E-mail: sales@
rosenbaueramerica.com
Final payment due upon delivery.

Pricing as quoted above is valid for 30 days.

Thank you again for this opportunity to work with your department, if you have any questions regarding the above proposal, please contact me at (209) 535-6993 or at [email protected] Clay Hoobler
Agenda Item No. 9.1 Agenda Packet Page No. 65 of 183
113021-RSD
Rev. 3/2021 1
Solicitation Number: RFP #113021

CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 (Sourcewell) and Rosenbauer America LLC, 100 Third St., Lyons, SD 57041 (Supplier).

Sourcewell is a State of Minnesota local government unit and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers cooperative procurement solutions to government entities. Participation is open to eligible federal, state/province, and municipal governmental entities, higher education, K-12 education, nonprofit, tribal government, and other public entities located in the United States and Canada.

Sourcewell issued a public solicitation for Firefighting Apparatus and Fire Service Vehicles from which Supplier was awarded a contract.

Supplier desires to contract with Sourcewell to provide equipment, products, or services to Sourcewell and the entities that access Sourcewell’s cooperative purchasing contracts (Participating Entities).

1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.

B. EXPIRATION DATE AND EXTENSION. This Contract expires February 10, 2026, unless it is cancelled sooner pursuant to Article 22. This Contract may be extended one additional year upon the request of Sourcewell and written agreement by Supplier.

C. SURVIVAL OF TERMS. Notwithstanding any expiration or termination of this Contract, all payment obligations incurred prior to expiration or termination will survive, as will the following: Articles 11 through 14 survive the expiration or cancellation of this Contract. All other rights will cease upon expiration or termination of this Contract.

2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Supplier will provide the Equipment, Products, or Services as stated in its Proposal submitted under the Solicitation Number listed above.

Supplier’s Equipment, Products, or Services Proposal (Proposal) is attached and incorporated into this Contract.

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All Equipment and Products provided under this Contract must be new and the current model.

Supplier may offer close-out, refurbished, or remounted Equipment or Products if they are clearly indicated in Supplier’s product and pricing list. Unless agreed to by the Participating Entities in advance, Equipment or Products must be delivered as operational to the Participating Entity’s site.

This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated, sales and sales volume are not guaranteed.

B. WARRANTY. Supplier warrants that all Equipment, Products, and Services furnished are free from liens and encumbrances, and are free from defects in design, materials, and workmanship.

In addition, Supplier warrants the Equipment, Products, and Services are suitable for and will perform in accordance with the ordinary use for which they are intended. Supplier’s dealers and distributors must agree to assist the Participating Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any manufacturer’s warranty that extends beyond the expiration of the Supplier’s warranty will be passed on to the Participating Entity.

C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution and throughout the Contract term, Supplier must provide to Sourcewell a current means to validate or authenticate Supplier’s authorized dealers, distributors, or resellers relative to the Equipment, Products, and Services offered under this Contract, which will be incorporated into this Contract by reference. It is the Supplier’s responsibility to ensure Sourcewell receives the most current information.

3. PRICING
All Equipment, Products, or Services under this Contract will be priced at or below the price stated in Supplier’s Proposal.

When providing pricing quotes to Participating Entities, all pricing quoted must reflect a Participating Entity’s total cost of acquisition. This means that the quoted cost is for delivered Equipment, Products, and Services that are operational for their intended purpose, and includes all costs to the Participating Entity’s requested delivery location.

Regardless of the payment method chosen by the Participating Entity, the total cost associated with any purchase option of the Equipment, Products, or Services must always be disclosed in the pricing quote to the applicable Participating Entity at the time of purchase.

A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly packaged. Damaged Equipment and Products may be rejected. If the damage is not readily apparent at the time of delivery, Supplier must permit the Equipment and Products to be returned within a reasonable time at no cost to Sourcewell or its Participating Entities.

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Participating Entities reserve the right to inspect the Equipment and Products at a reasonable time after delivery where circumstances or conditions prevent effective inspection of the Equipment and Products at the time of delivery. In the event of the delivery of nonconforming Equipment and Products, the Participating Entity will notify the Supplier as soon as possible and the Supplier will replace nonconforming Equipment and Products with conforming Equipment and Products that are acceptable to the Participating Entity.

Supplier must arrange for and pay for the return shipment on Equipment and Products that arrive in a defective or inoperable condition.

Sourcewell may declare the Supplier in breach of this Contract if the Supplier intentionally delivers substandard or inferior Equipment or Products.

B. SALES TAX. Each Participating Entity is responsible for supplying the Supplier with valid taxexemption certification(s). When ordering, a Participating Entity must indicate if it is a taxexempt entity.

C. HOT LIST PRICING. At any time during this Contract, Supplier may offer a specific selection of Equipment, Products, or Services at discounts greater than those listed in the Contract.

When Supplier determines it will offer Hot List Pricing, it must be submitted electronically to Sourcewell in a line-item format. Equipment, Products, or Services may be added or removed from the Hot List at any time through a Sourcewell Price and Product Change Form as defined in Article 4 below.

Hot List program and pricing may also be used to discount and liquidate close-out and discontinued Equipment and Products as long as those close-out and discontinued items are clearly identified as such. Current ordering process and administrative fees apply. Hot List Pricing must be published and made available to all Participating Entities.

4. PRODUCT AND PRICING CHANGE REQUESTS
Supplier may request Equipment, Product, or Service changes, additions, or deletions at any time. All requests must be made in writing by submitting a signed Sourcewell Price and Product Change Request Form to the assigned Sourcewell Supplier Development Administrator. This approved form is available from the assigned Sourcewell Supplier Development Administrator.

At a minimum, the request must:
x Identify the applicable Sourcewell contract number;
x Clearly specify the requested change;
x Provide sufficient detail to justify the requested change; x Individually list all Equipment, Products, or Services affected by the requested change, along with the requested change (e.g., addition, deletion, price change); and

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x Include a complete restatement of pricing documentation in Microsoft Excel with the effective date of the modified pricing, or product addition or deletion. The new pricing restatement must include all Equipment, Products, and Services offered, even for those items where pricing remains unchanged.

A fully executed Sourcewell Price and Product Change Request Form will become an amendment to this Contract and will be incorporated by reference.

5. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS

A. PARTICIPATION. Sourcewell’s cooperative contracts are available and open to public and nonprofit entities across the United States and Canada; such as federal, state/province, municipal, K-12 and higher education, tribal government, and other public entities.

The benefits of this Contract should be available to all Participating Entities that can legally access the Equipment, Products, or Services under this Contract. A Participating Entity’s authority to access this Contract is determined through its cooperative purchasing, interlocal, or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service Member of Sourcewell during such time of access. Supplier understands that a Participating Entity’s use of this Contract is at the Participating Entity’s sole convenience and Participating Entities reserve the right to obtain like Equipment, Products, or Services from any other source.

Supplier is responsible for familiarizing its sales and service forces with Sourcewell contract use eligibility requirements and documentation and will encourage potential participating entities to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its roster during the term of this Contract.

B. PUBLIC FACILITIES. Supplier’s employees may be required to perform work at governmentowned facilities, including schools. Supplier’s employees and agents must conduct themselves in a professional manner while on the premises, and in accordance with Participating Entity policies and procedures, and all applicable laws.

6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under this Contract, a Participating Entity must clearly indicate to Supplier that it intends to access this Contract; however, order flow and procedure will be developed jointly between Sourcewell and Supplier. Typically, a Participating Entity will issue an order directly to Supplier or its authorized subsidiary, distributor, dealer, or reseller. If a Participating Entity issues a purchase order, it may use its own forms, but the purchase order should clearly note the applicable Sourcewell contract number. All Participating Entity orders under this Contract must be issued prior to expiration or cancellation of this Contract; however, Supplier performance, Participating Entity

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payment obligations, and any applicable warranty periods or other Supplier or Participating Entity obligations may extend beyond the term of this Contract.

Supplier’s acceptable forms of payment are included in its attached Proposal. Participating Entities will be solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of any Participating Entity.

B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and conditions to a purchase order, or other required transaction documentation, may be negotiated between a Participating Entity and Supplier, such as job or industry-specific requirements, legal requirements (e.g., affirmative action or immigration status requirements), or specific local policy requirements. Some Participating Entities may require the use of a Participating Addendum; the terms of which will be negotiated directly between the Participating Entity and the Supplier. Any negotiated additional terms and conditions must never be less favorable to the Participating Entity than what is contained in this Contract.

C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires service or specialized performance requirements not addressed in this Contract (such as ecommerce specifications, specialized delivery requirements, or other specifications and requirements), the Participating Entity and the Supplier may enter into a separate, standalone agreement, apart from this Contract. Sourcewell, including its agents and employees, will not be made a party to a claim for breach of such agreement.

D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or in part, immediately upon notice to Supplier in the event of any of the following events:

1. The Participating Entity fails to receive funding or appropriation from its governing body at levels sufficient to pay for the equipment, products, or services to be purchased; or

2. Federal, state, or provincial laws or regulations prohibit the purchase or change the Participating Entity’s requirements.

E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a Participating Entity’s order will be determined by the Participating Entity making the purchase.

7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Supplier will assign an Account Representative to Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is changed. The Account Representative will be responsible for:

x Maintenance and management of this Contract;
x Timely response to all Sourcewell and Participating Entity inquiries; and

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x Business reviews to Sourcewell and Participating Entities, if applicable.

B. BUSINESS REVIEWS. Supplier must perform a minimum of one business review with Sourcewell per contract year. The business review will cover sales to Participating Entities, pricing and contract terms, administrative fees, sales data reports, supply issues, customer issues, and any other necessary information.

8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Supplier must provide a contract sales activity report (Report) to the Sourcewell Supplier Development Administrator assigned to this Contract. Reports are due no later than 45 days after the end of each calendar quarter. A Report must be provided regardless of the number or amount of sales during that quarter (i.e., if there are no sales, Supplier must submit a report indicating no sales were made).

The Report must contain the following fields:
x Participating Entity Name (e.g., City of Staples Highway Department); x Participating Entity Physical Street Address;
x Participating Entity City;
x Participating Entity State/Province;
x Participating Entity Zip/Postal Code;
x Participating Entity Contact Name;
x Participating Entity Contact Email Address;
x Participating Entity Contact Telephone Number;
x Sourcewell Assigned Entity/Participating Entity Number; x Item Purchased Description;
x Item Purchased Price;
x Sourcewell Administrative Fee Applied; and
x Date Purchase was invoiced/sale was recognized as revenue by Supplier.

B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell, the Supplier will pay an administrative fee to Sourcewell on all Equipment, Products, and Services provided to Participating Entities. The Administrative Fee must be included in, and not added to, the pricing. Supplier may not charge Participating Entities more than the contracted price to offset the Administrative Fee.

The Supplier will submit payment to Sourcewell for the percentage of administrative fee stated in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased by Participating Entities under this Contract during each calendar quarter. Payments should note the Supplier’s name and Sourcewell-assigned contract number in the memo; and must be

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mailed to the address above “Attn: Accounts Receivable” or remitted electronically to Sourcewell’s banking institution per Sourcewell’s Finance department instructions. Payments must be received no later than 45 calendar days after the end of each calendar quarter.

Supplier agrees to cooperate with Sourcewell in auditing transactions under this Contract to ensure that the administrative fee is paid on all items purchased under this Contract.

In the event the Supplier is delinquent in any undisputed administrative fees, Sourcewell reserves the right to cancel this Contract and reject any proposal submitted by the Supplier in any subsequent solicitation. In the event this Contract is cancelled by either party prior to the Contract’s expiration date, the administrative fee payment will be due no more than 30 days from the cancellation date.

9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.

Supplier’s Authorized Representative is the person named in the Supplier’s Proposal. If Supplier’s Authorized Representative changes at any time during this Contract, Supplier must promptly notify Sourcewell in writing.

10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records, documents, and accounting procedures and practices relevant to this Agreement are subject to examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the end of this Contract. This clause extends to Participating Entities as it relates to business conducted by that Participating Entity under this Contract.

B. ASSIGNMENT. Neither party may assign or otherwise transfer its rights or obligations under this Contract without the prior written consent of the other party and a fully executed assignment agreement. Such consent will not be unreasonably withheld. Any prohibited assignment will be invalid.

C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective until it has been duly executed by the parties.

D. WAIVER. Failure by either party to take action or assert any right under this Contract will not be deemed a waiver of such right in the event of the continuation or repetition of the circumstances giving rise to such right. Any such waiver must be in writing and signed by the parties.

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E. CONTRACT COMPLETE. This Contract represents the complete agreement between the parties. No other understanding regarding this Contract, whether written or oral, may be used to bind either party.For any conflict between the attached Proposal and the terms set out in Articles 1-22 of this Contract, the terms of Articles 1-22 will govern.

F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent contractors, each free to exercise judgment and discretion with regard to the conduct of their respective businesses. This Contract does not create a partnership, joint venture, or any other relationship such as master-servant, or principal-agent.

11. INDEMNITY AND HOLD HARMLESS

Supplier must indemnify, defend, save, and hold Sourcewell and its Participating Entities, including their agents and employees, harmless from any claims or causes of action, including attorneys’ fees incurred by Sourcewell or its Participating Entities, arising out of any act or omission in the performance of this Contract by the Supplier or its agents or employees; this indemnification includes injury or death to person(s) or property alleged to have been caused by some defect in the Equipment, Products, or Services under this Contract to the extent the Equipment, Product, or Service has been used according to its specifications. Sourcewell’s responsibility will be governed by the State of Minnesota’s Tort Liability Act (Minnesota Statutes Chapter 466) and other applicable law.

12. GOVERNMENT DATA PRACTICES
Supplier and Sourcewell must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell under this Contract and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Supplier under this Contract.

13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT A. INTELLECTUAL PROPERTY

1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Supplier a royalty-free, worldwide, non-exclusive right and license to use thetrademark(s) provided to Supplier by Sourcewell in advertising and promotional materials for the purpose of marketing Sourcewell’s relationship with Supplier.
b. Supplier grants to Sourcewell a royalty-free, worldwide, non-exclusive right and license to use Supplier’s trademarks in advertising and promotional materials for the purpose of marketing Supplier’s relationship with Sourcewell.

2. Limited Right of Sublicense. The right and license granted herein includes a limited right of each party to grant sublicenses to their respective subsidiaries, distributors, dealers, resellers, marketing representatives, and agents (collectively “Permitted Sublicensees”) in

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advertising and promotional materials for the purpose of marketing the Parties’ relationship to Participating Entities. Any sublicense granted will be subject to the terms and conditions of this Article. Each party will be responsible for any breach of this Article by any of their respective sublicensees.

3. Use; Quality Control.
a. Neither party may alter the other party’s trademarks from the form provided and must comply with removal requests as to specific uses of its trademarks or logos.
b. Each party agrees to use, and to cause its Permitted Sublicensees to use, the other party’s trademarks only in good faith and in a dignified manner consistent with such party’s use of the trademarks. Upon written notice to the breaching party, the breaching party has 30 days of the date of the written notice to cure the breach or the license will be terminated.

4. As applicable, Supplier agrees to indemnify and hold harmless Sourcewell and its Participating Entities against any and all suits, claims, judgments, and costs instituted or recovered against Sourcewell or Participating Entities by any person on account of the use of any Equipment or Products by Sourcewell or its Participating Entities supplied by Supplier in violation of applicable patent or copyright laws.

5. Termination. Upon the termination of this Contract for any reason, each party, including Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites, and the like bearing the other party’s name or logo (excepting Sourcewell’s pre-printed catalog of suppliers which may be used until the next printing). Supplier must return all marketing and promotional materials, including signage, provided by Sourcewell, or dispose of it according to Sourcewell’s written directions.

B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released without prior written approval from the Authorized Representatives. Publicity includes notices, informational pamphlets, press releases, research, reports, signs, and similar public notices prepared by or for the Supplier individually or jointly with others, or any subcontractors, with respect to the program, publications, or services provided resulting from this Contract.

C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be approved by Sourcewell. Send all approval requests to the Sourcewell Supplier Development Administrator assigned to this Contract.

D. ENDORSEMENT. The Supplier must not claim that Sourcewell endorses its Equipment, Products, or Services.

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14. GOVERNING LAW, JURISDICTION, AND VENUE
The substantive and procedural laws of the State of Minnesota will govern this Contract. Venue for all legal proceedings arising out of this Contract, or its breach, must be in the appropriate state court in Todd County, Minnesota or federal court in Fergus Falls, Minnesota.

15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God or other conditions that are beyond that party’s reasonable control. A party defaulting under this provision must provide the other party prompt written notice of the default.

16. SEVERABILITY
If any provision of this Contract is found by a court of competent jurisdiction to be illegal, unenforceable, or void then both parties will be relieved from all obligations arising from that provision. If the remainder of this Contract is capable of being performed, it will not be affected by such determination or finding and must be fully performed.

17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and address unresolved contract issues as follows:

1. Notification. The parties must promptly notify each other of any known dispute and work in good faith to resolve such dispute within a reasonable period of time. If necessary, Sourcewell and the Supplier will jointly develop a short briefing document that describes the issue(s), relevant impact, and positions of both parties.

2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified above, either Sourcewell or Supplier may escalate the resolution of the issue to a higher level of management. The Supplier will have 30 calendar days to cure an outstanding issue.

3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the Supplier must continue without delay to carry out all of its responsibilities under the Contract that are not affected by the dispute. If the Supplier fails to continue without delay to perform its responsibilities under the Contract, in the accomplishment of all undisputed work, the Supplier will bear any additional costs incurred by Sourcewell and/or its Participating Entities as a result of such failure to proceed.

B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract, or any Participating Entity order under this Contract, in default:

1. Nonperformance of contractual requirements, or

2. A material breach of any term or condition of this Contract.

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The party claiming default must provide written notice of the default, with 30 calendar days to cure the default. Time allowed for cure will not diminish or eliminate any liability for liquidated or other damages. If the default remains after the opportunity for cure, the non-defaulting party may:
x Exercise any remedy provided by law or equity, or
x Terminate the Contract or any portion thereof, including any orders issued against the Contract.

18. INSURANCE

A. REQUIREMENTS. At its own expense, Supplier must maintain insurance policy(ies) in effect at all times during the performance of this Contract with insurance company(ies) licensed or authorized to do business in the State of Minnesota having an “AM BEST” rating of A- or better, with coverage and limits of insurance not less than the following:

1. Workers’ Compensation and Employer’s Liability.

Workers’ Compensation: As required by any applicable law or regulation.

Employer's Liability Insurance: must be provided in amounts not less than listed below:

Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease

2. Commercial General Liability Insurance. Supplier will maintain insurance covering its operations, with coverage on an occurrence basis, and must be subject to terms no less broad than the Insurance Services Office (“ISO”) Commercial General Liability Form CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include liability arising from premises, operations, bodily injury and property damage, independent contractors, products-completed operations including construction defect, contractual liability, blanket contractual liability, and personal injury and advertising injury. All required limits, terms and conditions of coverage must be maintained during the term of this Contract.

Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage $1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products-Completed operations
$2,000,000 general aggregate

3. Commercial Automobile Liability Insurance. During the term of this Contract, Supplier will maintain insurance covering all owned, hired, and non-owned automobiles in limits of liability not less than indicated below. The coverage must be subject to terms

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no less broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or equivalent.

Minimum Limits:
$1,000,000 each accident, combined single limit

4. Umbrella Insurance. During the term of this Contract, Supplier will maintain umbrella coverage over Employer’s Liability, Commercial General Liability, and Commercial Automobile.

Minimum Limits:
$2,000,000

5. Network Security and Privacy Liability Insurance. During the term of this Contract, Supplier will maintain coverage for network security and privacy liability. The coverage may be endorsed on another form of liability coverage or written on a standalone policy. The insurance must cover claims which may arise from failure of Supplier’s security resulting in, but not limited to, computer attacks, unauthorized access, disclosure of not public data – including but not limited to, confidential or private information, transmission of a computer virus, or denial of service.

Minimum limits:
$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Supplier to maintain the required insurance will constitute a material breach entitling Sourcewell to immediately terminate this Contract for default.

B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Supplier must furnish to Sourcewell a certificate of insurance, as evidence of the insurance required under this Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the Sourcewell Supplier Development Administrator assigned to this Contract. The certificates must be signed by a person authorized by the insurer(s) to bind coverage on their behalf.

Failure to request certificates of insurance by Sourcewell, or failure of Supplier to provide certificates of insurance, in no way limits or relieves Supplier of its duties and responsibilities in this Contract.

C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY INSURANCE CLAUSE. Supplier agrees to list Sourcewell and its Participating Entities, including their officers, agents, and employees, as an additional insured under the Supplier’s commercial general liability insurance policy with respect to liability arising out of activities, “operations,” or “work” performed by or on behalf of Supplier, and products and completed operations of Supplier. The policy provision(s) or endorsement(s) must further provide that coverage is

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primary and not excess over or contributory with any other valid, applicable, and collectible insurance or self-insurance in force for the additional insureds.

D. WAIVER OF SUBROGATION. Supplier waives and must require (by endorsement or otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional insureds for losses paid under the insurance policies required by this Contract or other insurance applicable to the Supplier or its subcontractors. The waiver must apply to all deductibles and/or self-insured retentions applicable to the required or any other insurance maintained by the Supplier or its subcontractors. Where permitted by law, Supplier must require similar written express waivers of subrogation and insurance clauses from each of its subcontractors.

E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this Contract can be met by either providing a primary policy or in combination with umbrella/excess liability policy(ies), or self-insured retention.

19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this Contract must comply fully with applicable federal laws and regulations, and with the laws in the states and provinces in which the Equipment, Products, or Services are sold.

B. LICENSES. Supplier must maintain a valid and current status on all required federal, state/provincial, and local licenses, bonds, and permits required for the operation of the business that the Supplier conducts with Sourcewell and Participating Entities.

20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Supplier certifies and warrants that it is not in bankruptcy or that it has previously disclosed in writing certain information to Sourcewell related to bankruptcy actions. If at any time during this Contract Supplier declares bankruptcy, Supplier must immediately notify Sourcewell in writing.

Supplier certifies and warrants that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any Participating Entity. Supplier certifies and warrants that neither it nor its principals have been convicted of a criminal offense related to the subject matter of this Contract. Supplier further warrants that it will provide immediate written notice to Sourcewell if this certification changes at any time.

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21. PROVISIONS FOR NON-UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER

UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or services from this Contract may be subject to additional requirements including the procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may have additional requirements based on specific funding source terms or conditions. Within this Article, all references to “federal” should be interpreted to mean the United States federal government.

The following list only applies when a Participating Entity accesses Supplier’s Equipment, Products, or Services with United States federal funds.

A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all contracts that meet the definition of “federally assisted construction contract” in 41 C.F.R. § 60-

1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 C.F.R. § 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause is incorporated herein by reference.

B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal program legislation, all prime construction contracts in excess of $2,000 awarded by nonfederal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. § 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non-federal entity must report all suspected or reported violations to the federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 C.F.R. § 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non-federal entity must report all suspected or reported violations to the federal awarding agency. Supplier must be in compliance with all applicable Davis-Bacon Act provisions.

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C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).

Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence. This provision is hereby incorporated by reference into this Contract. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT. If the federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 C.F.R. § 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency. Supplier certifies that during the term of an award for all contracts by Sourcewell resulting from this procurement process, Supplier must comply with applicable requirements as referenced above.

E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require the non-federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Supplier certifies that during the term of this Contract will comply with applicable requirements as referenced above.

F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. §180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3 C.F.R. § 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names

Agenda Item No. 9.1 Agenda Packet Page No. 80 of 183
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of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. Supplier certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.

G. BYRD ANTI-LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Suppliers must file any required certifications. Suppliers must not have used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Suppliers must disclose any lobbying with non-federal funds that takes place in connection with obtaining any federal award. Such disclosures are forwarded from tier to tier up to the non-federal award. Suppliers must file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1352).

H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Supplier must comply with the record retention requirements detailed in 2 C.F.R. § 200.333. The Supplier further certifies that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.

I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Supplier must comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act.

J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Supplier must comply with all applicable provisions of the Buy American Act. Purchases made in accordance with the Buy American Act must follow the applicable procurement rules calling for free and open competition.

K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Supplier agrees that duly authorized representatives of a federal agency must have access to any books, documents, papers and records of Supplier that are directly pertinent to Supplier’s discharge of its obligations under this Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Supplier’s personnel for the purpose of interview and discussion relating to such documents.

L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation

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and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

M. FEDERAL SEAL(S), LOGOS, AND FLAGS. The Supplier not use the seal(s), logos, crests, or reproductions of flags or likenesses of Federal agency officials without specific pre-approval.

N. NO OBLIGATION BY FEDERAL GOVERNMENT. The U.S. federal government is not a party to this Contract or any purchase by an Participating Entity and is not subject to any obligations or liabilities to the Participating Entity, Supplier, or any other party pertaining to any matter resulting from the Contract or any purchase by an authorized user.

O. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS. The Contractor acknowledges that 31 U.S.C. 38 (Administrative Remedies for False Claims and Statements) applies to the Supplier’s actions pertaining to this Contract or any purchase by a Participating Entity.

P. FEDERAL DEBT. The Supplier certifies that it is non-delinquent in its repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowance, and benefit overpayments.

Q. CONFLICTS OF INTEREST. The Supplier must notify the U.S. Office of General Services, Sourcewell, and Participating Entity as soon as possible if this Contract or any aspect related to the anticipated work under this Contract raises an actual or potential conflict of interest (as described in 2 C.F.R. Part 200). The Supplier must explain the actual or potential conflict in writing in sufficient detail so that the U.S. Office of General Services, Sourcewell, and Participating Entity are able to assess the actual or potential conflict; and provide any additional information as necessary or requested.

R. U.S. EXECUTIVE ORDER 13224. The Supplier, and its subcontractors, must comply with U.S.

Executive Order 13224 and U.S. Laws that prohibit transactions with and provision of resources and support to individuals and organizations associated with terrorism.

S. PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. To the extent applicable, Supplier certifies that during the term of this Contract it will comply with applicable requirements of 2 C.F.R. § 200.216.

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T. DOMESTIC PREFERENCES FOR PROCUREMENTS. To the extent applicable, Supplier certifies that during the term of this Contract will comply with applicable requirements of 2 C.F.R. § 200.322.

22. CANCELLATION
Sourcewell or Supplier may cancel this Contract at any time, with or without cause, upon 60 days’ written notice to the other party. However, Sourcewell may cancel this Contract immediately upon discovery of a material defect in any certification made in Supplier’s Proposal. Cancellation of this Contract does not relieve either party of financial, product, or service obligations incurred or accrued prior to cancellation.

Sourcewell Rosenbauer America LLC
By: __________________________ By: __________________________ Jeremy Schwartz Brian Kueter
Title: Chief Procurement Officer Title: CFO
Date: ________________________ Date: ________________________ Approved:

By: __________________________
Chad Coauette
Title: Executive Director/CEO
Date: ________________________

Agenda Item No. 9.1 Agenda Packet Page No. 83 of 183
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Agenda Item No. 9.1 Agenda Packet Page No. 89 of 183
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Bid Number: RFP 113021 Vendor Name: Rosenbauer South Dakota LLC

Agenda Item No. 9.1 Agenda Packet Page No. 90 of 183
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Bid Number: RFP 113021 Vendor Name: Rosenbauer South Dakota LLC

Agenda Item No. 9.1 Agenda Packet Page No. 95 of 183
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Bid Number: RFP 113021 Vendor Name: Rosenbauer South Dakota LLC

Agenda Item No. 9.1 Agenda Packet Page No. 96 of 183
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Bid Number: RFP 113021 Vendor Name: Rosenbauer South Dakota LLC

Agenda Item No. 9.1 Agenda Packet Page No. 97 of 183
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Bid Number: RFP 113021 Vendor Name: Rosenbauer South Dakota LLC

Agenda Item No. 9.1 Agenda Packet Page No. 98 of 183
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Agenda Item No. 9.1 Agenda Packet Page No. 99 of 183
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Bid Number: RFP 113021 Vendor Name: Rosenbauer South Dakota LLC

Agenda Item No. 9.1 Agenda Packet Page No. 100 of 183
Purchaser: Contract #
Address 1: Supplier:

Address 2: Address 1:

City, State, Zip: Address 2:

City, State, Zip:

Quantity
Salesperson:

Signature:

Purchaser:

Burton's Fire Inc.

Title:

Date
Signature:

Rosenbauer Dealer :

Lyons, SD 57041
Date:

Purchase Order Number:

Delivery in Calendar Days, after
approved production ready specifications are
released: 575
Member # 102062
$381,020.14
NOTES:

Print Name:

Clay Hoobler
City of Gilroy
TOTAL
The contract/purchase order price includes sales tax in the amount of $31,394.14 $$381,020.14

PURCHASE ORDER
City of Gilroy
7351 Rosanna St
Gilroy, California 95020

SUPPLIER
Sourcewell Contract #: 113021-RSD
Purchaser
Rosenbauer South Dakota, LLC
100 3rd Street
The amount in this proposal shall remain firm for a period of 30 days from the date of same. 1 $381,020.14
Description Price Price (Extended)
Rosenbauer Brush Truck, complete with Ford chassis per attached specifications Agenda Item No. 9.1 Agenda Packet Page No. 101 of 183
Change Window #1
RBM Chassis 0-60 days
RBA Aerial 0-60 days
Rosenbauer Body 0-60 days
Change Window #2
RBM Chassis 61-75 days
RBA Aerial 61-75 days
Rosenbauer Body 61-120 days
Change Window #3
RBM Chassis 76-120 days
RBA Aerial 76-120 days
Rosenbauer Body 121-180 days
Change Window #4
RBM Chassis After 120 days
RBA Aerial After 120 days
Rosenbauer Body After 180 days
*Note: Any late change orders that are factory driven will be done at cost and no additional mark up or penalties will apply.

BUYER INITIALS:

Changes are not recommended at this time. Any changes requested will be priced on a time and material basis, as well as a $500.00 change order processing fee. Any changes requested, and that are quoted to the customer, must be approved by the customer within three days or they will not be valid.

All changes are subject to a 25% mark-up, as well as a $250.00 change order processing fee. All changes are subject to factory review and may be denied due to engineering or lead time issues.

All changes are subject to a 50% mark-up, and 50% restocking fee on deleted items, as well as a $250.00 change order processing fee. All changes are subject to factory review and may be denied due to engineering or lead time issues. No major components can be changed at this time; major components are considered engine, transmission, axles, suspension, cab, frame (wheelbase), seats, water pump and water tank.

This change order policy is intended to reflect the increased cost of changes which result in delayed deliveries, confused paperwork, poor production flow and increased potential of trucks being built to incorrect specifications. With your cooperation, changes can be kept to a minimum which means we will be able to reduce lead times, increase production and maintain costs which will benefit all of us.

Our objective is accurate, high quality and on-time deliveries exceeding our customer expectations.

Changes any time after the order is received may delay the quoted delivery date. Significate design or component changes will have the largest impact on the schedule and quoted delivery date. Changes that occur later in the process will also have the largest impact on the schedule and quoted delivery date.

All time fences are reference to contract execution date if not otherwise stated.

APPENDIX C

CHANGE ORDER POLICY
All changes will be priced at standard pricing and specials will be priced through our normal process. Significant changes made to the vehicle during this time period may result in a delivery extension.

Agenda Item No. 9.1 Agenda Packet Page No. 102 of 183
Gilroy Fire Department
Type 6

Agenda Item No. 9.1 Agenda Packet Page No. 103 of 183
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Table of Contents
Gilroy Fire Department.................................................................................................................................1 Type 6 ...........................................................................................................................................................1 MEASUREMENTS .....................................................................................................................................1 CHASSIS SPECIFICATION.........................................................................................................................2 12-VOLT ELECTRICAL SYSTEM................................................................................................................2 SIREN / SPEAKER / WARNING LT PACKAGE....................................................................................... 11 CHASSIS MODIFICATION....................................................................................................................... 14 WAEROUS E511-C AUXILIARY PUMP ................................................................................................... 16 STAINLESS STEEL PUMP PLUMBING................................................................................................... 18 DISCHARGES......................................................................................................................................... 20 FOAM SYSTEM & TANKS....................................................................................................................... 22 WATER TANKS....................................................................................................................................... 27 FLATBED BODY...................................................................................................................................... 30 PAINT - LETTERING and STRIPING ....................................................................................................... 37 LOOSE EQUIPMENT............................................................................................................................... 38 WARRANTIES......................................................................................................................................... 39 MISCELLANEOUS .................................................................................................................................. 41

MEASUREMENTS
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OVERALL HEIGHT
An overall height restriction has not been specified for this apparatus.

OVERALL LENGTH
An overall length restriction has not been specified for this apparatus.

OVERALL WIDTH
An overall width restriction has not been specified for this apparatus.

WHEELBASE
A wheelbase restriction has not been specified for this apparatus.

ANGLE OF APPROACH
The angle of approach for the apparatus shall not be less than eight (8) degrees as specified by the current edition of the NFPA 1901 Guideline.

ANGLE OF DEPARTURE
The angle of departure for the apparatus shall not be less than eight (8) degrees as specified by the current edition of the NFPA 1901 Guideline.

NFPA Equipment Allowances

NFPA SPECIAL SERVICE EQUIPMENT ALLOWANCE
In compliance with the current NFPA 1901 guidelines, the apparatus shall be engineered to provide an allow of 900 pounds of fire department provided loose equipment.

CHASSIS SPECIFICATION
See Ford Specifications
12-VOLT ELECTRICAL SYSTEM

LOW VOLTAGE ELECTRICAL SYSTEM SPECIFICATIONS
The electrical system shall include all panels, electrical components, switches and relays, wiring harnesses and other electrical components. The electrical equipment installed by the apparatus manufacturer shall conform to current automotive electrical system standards, the latest Federal DOT standards, and the requirements of the applicable NFPA standards.

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All wiring shall be stranded copper or copper alloy conductors of a gauge rated to carry 125 percent of the maximum current for the protected circuit. Voltage drops in all wiring from the power source to the using device shall not exceed 10 percent. The wiring and wiring harness and insulation shall be in conformance to applicable SAE and NFPA standards. The wiring harness shall conform to SAE J-1128 with GXL temperature properties. All exposed wiring shall be protected in a loom with a minimum 289 degree Fahrenheit rating. All wiring looms shall be properly supported and attached to body members. The electrical conductors shall be constructed in accordance with applicable SAE standards, except when good engineering practice requires special construction.

The wiring connections and terminations shall use a method that provides a positive mechanical and electrical connection and shall be installed in accordance with the device manufacturer's instructions. Electrical connections shall be with mechanical type fasteners and large rubber grommets where wiring passes through metal panels.

The wiring between the cab and body shall be joined using Deutsche type connectors or an enclosed in a terminal junction panel area. This system will permit body removal with minimal impact on the apparatus electrical system. All connections shall be crimp-type with insulated shanks to resist moisture and foreign debris such as grease and road grime. Weather-resistant connectors shall be provided throughout to ensure the integrity of the electrical system.

Any electrical junction or terminal boxes shall be weather resistant and located away from water spray conditions. In addition, the main body junction panel shall house the automatic reset breakers and relays where required.

There shall be no exposed electrical cabling, harnesses, or terminal connections located in compartments, unless they are enclosed in a junction box or covered with a removable electrical panel. The wiring shall be secured in place and protected against heat, liquid contaminants and damage. Wiring shall be uniquely identified every three-inches (3") by color coding or permanent marking with a circuit function code and identified on a reference chart or electrical wiring schematic per requirements of applicable NFPA #1901 standards.

The electrical circuits shall be provided with low voltage overcurrent protective devices. Such devices shall be accessible and located in required terminal connection locations or weather resistant enclosures. The overcurrent protection shall be suitable for electrical equipment and shall be automatic reset type and meet SAE standards. All electrical equipment, switches, relays, terminals, and connectors shall have a direct current rating of 125 percent of maximum current for which the circuit is protected. The system shall have electro-magnetic interference suppression provided as required in applicable SAE standards.

The electrical system shall include the following:

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• Electrical terminals in weather exposed areas shall have a non-conductive grease or spray applied. A corrosion preventative compound shall be applicable to all terminal plugs located outside of the cab or body.
• The electrical wiring shall be harnessed or be placed in a protective loom. • Holes made in the roof shall be caulked with silicone. Large fender washers shall be used when fastening equipment to the underside of the cab roof. • Any electrical component that is installed in an exposed area shall be mounted in a manner that will not allow moisture to accumulate in it. • A coil of wire must be provided behind an electrical appliance to allow them to be pulled away from mounting area for inspection and service work. • All lights that have their sockets in a weather exposed area shall have corrosion preventative compound added to the socket terminal area.

The warning lights shall be switched in the chassis cab with labeled switches in an accessible location. Individual rocker switches shall be provided only for warning lights provided over the minimum level of warning lights in either the stationary or moving modes. All electrical equipment switches shall be mounted on a switch panel mounted in the cab convenient to the operator. The warning light switches shall be of the rocker type. For easy nighttime operation, an integral indicator light shall be provided to indicate when the circuit is energized. All switches shall be appropriately identified as to their function.

A single warning light switch shall activate all required warning lights. This switch will allow the vehicle to respond to an emergency and "call for the right of way". When the parking brake is applied, a "blocking right of way" system shall automatically activate per requirements of the applicable NFPA standards. All "clear" warning lights shall be automatically turned off upon application of the parking brake.

NFPA REQUIRED TESTING OF ELECTRICAL SYSTEM
The apparatus shall be electrically tested upon completion of the vehicle and prior to delivery.

The electrical testing, certifications, and test results shall be submitted with delivery documentation per requirements of the applicable NFPA standards. The following minimum testing shall be completed by the apparatus manufacturer:

1. Reserve capacity test:

The engine shall be started and kept running until the engine and engine compartment temperatures are stabilized at normal operating temperatures and the battery system is fully charged. The engine shall be shut off and the minimum continuous electrical load shall be activated for ten (10) minutes. All electrical loads shall be turned off prior to attempting to restart the engine. The battery system shall then be capable of restarting the engine. Failure to restart the engine shall be considered a failed test.

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2. Alternator performance test at idle:

The minimum continuous electrical load shall be activated with the engine running at idle speed.

The engine temperature shall be stabilized at normal operating temperature. The battery system shall be tested to detect the presence of battery discharge current. The detection of battery discharge current shall be considered a test failure.

3. Alternator performance test at full load:

The total continuous electrical load shall be activated with the engine running up to the engine manufacturer's governed speed. The test duration shall be a minimum of two (2) hours.

Activation of the load management system is permitted during this test. However, if an alarm sounds due to excessive battery discharge, as detected by the system requirements in the NFPA standards, or a system voltage of less than 11.7 volts dc for more than 120 seconds is present, the test has failed.

4. Low voltage alarm test:

Following the completion of the above tests, the engine shall be shut off. The total continuous electrical load shall be activated and shall continue to be applied until the excessive battery discharge alarm activates. The battery voltage shall be measured at the battery terminals. With the load still applied, a reading of less than 11.7 volts dc for a 12 volt system shall be considered a test failure. The battery system shall then be able to restart the engine. Failure to restart the engine shall be considered a test failure.

NFPA REQUIRED DOCUMENTATION
The following documentation shall be provided on delivery of the apparatus:
a. Documentation of the electrical system performance tests required above. b. A written load analysis, including:

1. The nameplate rating of the alternator.

2. The alternator rating under the conditions.

3. Each specified component load.

4. Individual intermittent loads.

WEATHER RESISTANT ELECTRICAL JUNCTION BOX
The electrical junction or terminal boxes shall be weather resistant and located away from water spray conditions. In addition, the main body junction panel shall house the automatic reset Agenda Item No. 9.1 Agenda Packet Page No. 108 of 183
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breakers and relays where required. The main body junction panel shall be located in the pump compartment.

SERVICE SHUTOFF SWITCH
Shall have a shutoff switch that kills all constant hot power for servicing.

ELECTRICAL CONSOLE WITH EMERGENCY LIGHT SWITCH PANEL –

THERMAL COATED

An electrical console shall be constructed of .125" black LineX coated smooth aluminum material, and mounted in the cab of the truck chassis. Console shall be designed and installed between the driver and passenger seats. The top face of the console shall be designed as the switch panel for all emergency light switches. The switch panel shall be hinged for easy access to the switch connections.

All emergency light switches shall be lighted, rocker style. Switches shall be internally lit when the switch circuit is in the on position. A plug-in identification label is to be provided and installed adjacent to each rocker switch with backlighting provided behind the label.

SWITCHES
A rocker style internally lighted switch shall be provided and wired through a heavy-duty relay to activate power to the emergency lights. The emergency lights shall be activated by a single "MASTER SWITCH" on the electrical console.

BINDER STORAGE MODULE
One (1) cab storage module shall be provided at the rear of the center console to accommodate a minimum of three (3) 2" three ring binders. The binders shall be stored one (1) wide and three (3) high in the module. The module shall include a nylon safety belt for retaining the binder when not in use. The compartment shall be fabricated of smooth aluminum.

The cabinet’s exterior finish shall match the interior finish of the chassis cab.

The cabinet’s interior finish shall match the interior finish of the chassis cab.

Two (2) cup holders shall be provided and installed.

BATTERY SYSTEM
The battery system shall be supplied with the chassis.

MASTER ELECTRIC SWITCH
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A master battery disconnect switch shall be located conveniently to the driver of the apparatus.

The switch shall disconnect the 12 volt power supply from the battery system.

BATTERY CHARGER
A Kussmaul Autocharge 1000 model #091-215-12, 18 amp fully automatic high output battery charger shall be wired to the 12 volt battery system. The charger unit shall be mounted in a clean dry area and will be accessible for service and/or maintenance.

BATTERY CHARGER DISPLAY
A Kussmaul model 091-194B-IND digital single battery bank voltage display shall be supplied with the charger. The display provides digital voltage and amperes readout, a 5-segment bar graph indicating output current and four (4) LED's showing battery condition.

AUTO-EJECT
A Kussmaul "Super Auto-Eject" 20-amp automatic disconnect device shall be provided and installed on the 110-volt shoreline connection complete with weatherproof cover and matching plug. The Auto-Eject shall be activated by the chassis starter switch to disconnect the plug. The Super Auto-Eject shall be completely sealed to prevent contamination of the mechanism by inclement weather and road conditions. The Super Auto-Eject shall have an internal switch to open and close the AC circuit after the mating connector is inserted and before the connector is removed.

SHORE POWER PLUG
The shore power plug shall be located at the left front cab door. 12 VOLT POWER SOURCE
One (1) 12 volt power and ground connection rated at 20 amps shall be provided in the center console in the chassis cab.

The power source shall be "constant hot" and remain active regardless of the position of the master battery switch.
12 VOLT USB POWER SOURCE
Two (2) 12 volt dual USB power outlet with 5 volt 2.1 amp output shall be provided in the center cab console.

The power source shall be "constant hot" and remain active regardless of the position of the master battery switch.

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INTERIOR CAB CLEAR DOME LIGHT
One (1) Whelen 6" round super-LED model 60C0EJCS shall be provided. The white 12-volt interior light shall incorporate six (6) clear super-LED and a clear non-optic translucent hard coated polycarbonate lens for maximum output. The 60C0EJCS includes an on/off dual switch function. The solid state interior light shall be vibration resistant.

Replace Ford Dome, Install where the existing Ford dome light is located.

BACK-UP ALARM
An automatic electric back-up alarm shall be wired to the back-up light circuit, and mounted under the rear of the apparatus body.

MAP LIGHT
One (1) Federal model #LF18TSB-LED map light with a goose neck light arm shall be provided on the right side dash or console area of the chassis cab. The light shall be 12 volt LED, with the neck extending from the top of the switch chassis, and have an on-off switch located on the base of the light.

HAND LIGHTS
All NFPA required portable hand lights supplied by the Customer must be installed before the apparatus is placed into service.

RADIO ANTENNA BASE
Two (2) radio antenna base shall be supplied and installed on the apparatus, the antenna coax terminating in the cab. The location shall be determined by the customer.

RADIO
Fire radio shall be supplied by the customer and installed on the apparatus. The location shall be determined by the customer.
12 VOLT POWER SOURCE
Two (2) 12 volt power and ground connection rated at 30 amps shall be provided on the apparatus for the installation of a mobile two-way radio.

The power source shall be run through the chassis master battery switch and shall be deactivated when the master switch is in the "OFF" position.

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RADIO SPEAKER
Two (2) fire radio speaker shall be supplied and installed on the apparatus. The location shall be determined by the customer.

REPEATER AND ANTENNA DEALER SUPPLIED
Install dealer supplied Pyramid Model Model SVR-250VB repeater and antenna. Repeater to be mounted under the driver's side crew seat.

Install the antenna on the cab roof and wire up.

LICENSE PLATE BRACKET
A stainless steel license plate bracket shall be provided at the rear of the apparatus. The bracket shall have a LED light.

S.O.R. / Tail/Turn/Back up Round LED Truck Lights.

TAIL LIGHTS
One (1) pair of round LED Truck lights 44022R, red combo brake / tail lights.

TURN SIGNALS
One (1) pair of round LED amber turn Truck Lite 44021Y turn signals.

BACKUP LIGHTS
One (1) pair of round LED Truck Lite 44044C backup lights.

STEP LIGHT
Two (2) LED step light(s) with clear lens shall be installed.

LEFT SIDE BODY SCENE LIGHTING
The following scene lighting shall be located on the left side of the body:

SCENE LIGHT
One (1) FireTech Guardian FT-GESM scene light shall be provided. The fixture shall be designed to attach to the side of the apparatus and emit light both straight down the side of the body at 0 degrees, and in a perpendicular plane to the mounting sheet on to the scene area near the apparatus. The fixture shall incorporate 4 rows of LEDs, with the center two rows of 6 LEDs using conical acrylic optics mounted in alignment with each other to a portion of the aluminum Agenda Item No. 9.1 Agenda Packet Page No. 112 of 183
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fixture body pointing the entire optical and electronic assembly downward 10 degrees. A moisture blocking vent valve shall be installed in the body of the fixture to allow for equalization of internal pressure without introduction of moisture into the housing.

SCENE LIGHT SWITCHING
One (1) scene light switch with indicator shall be installed on the cab main switch panel to control all scene light(s). The switch shall be labeled "SCENE LIGHTS".

RIGHT SIDE BODY SCENE LIGHTING
The following scene lighting shall be located on the right side of the body:

SCENE LIGHT
One (1) FireTech Guardian FT-GESM scene light shall be provided. The fixture shall be designed to attach to the side of the apparatus and emit light both straight down the side of the body at 0 degrees, and in a perpendicular plane to the mounting sheet on to the scene area near the apparatus. The fixture shall incorporate 4 rows of LEDs, with the center two rows of 6 LEDs using conical acrylic optics mounted in alignment with each other to a portion of the aluminum fixture body pointing the entire optical and electronic assembly downward 10 degrees. A moisture blocking vent valve shall be installed in the body of the fixture to allow for equalization of internal pressure without introduction of moisture into the housing.

SCENE LIGHT SWITCHING
One (1) scene light switch with indicator shall be installed on the cab main switch panel to control all scene light(s). The switch shall be labeled "SCENE LIGHTS".

REAR BODY SCENE LIGHTING
The following scene lighting shall be located on the rear of the body:

SCENE LIGHT
Two (2) FireTech Guardian FT-GESM scene light shall be provided. The fixture shall be designed to attach to the side of the apparatus and emit light both straight down the side of the body at 0 degrees, and in a perpendicular plane to the mounting sheet on to the scene area near the apparatus. The fixture shall incorporate 4 rows of LEDs, with the center two rows of 6 LEDs using conical acrylic optics mounted in alignment with each other to a portion of the aluminum fixture body pointing the entire optical and electronic assembly downward 10 degrees. A moisture blocking vent valve shall be installed in the body of the fixture to allow for equalization of internal pressure without introduction of moisture into the housing.

SCENE LIGHT SWITCHING
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One (1) scene light switch with indicator shall be installed on the cab main switch panel to control the rear scene light(s). The switch shall be labeled "REAR SCENE".

SCENE LIGHT SWITCHING
The rear scene lights shall activate automatically upon placing the transmission into reverse.

DOOR OPEN/HAZARD WARNING LIGHT
A red flashing, warning light shall be provided and installed in the driver's compartment to indicate an open passenger or apparatus compartment door. The warning light shall also be attached to folding equipment racks and light towers as specified. The light shall be a flashing rectangular incandescent marker light with a red lens and shall be properly marked and identified.

SIREN / SPEAKER / WARNING LT PACKAGE

ELECTRIC SIREN
Cencom Core WCX Siren/ Light controller including the following items:

Amplifier control module.

Flashing Outputs.

Oncludes 3 WeCanX Ports and up to 99 devises / Remote module.

SPEAKER
(1) One Federal Signal DynaMax 100-watt speaker, Model #ES100, shall be installed. The speaker shall feature a Neodymium driver and a high strength composite housing that is chemical resistant and maintains rigidity at high temperatures.

SPEAKER
(1) One stainless steel grille shall be installed on the speaker.

SPEAKER LOCATION
The siren speaker shall be installed in the left side of the apparatus bumper.

SCENE LIGHTS ABOVE CREW DOORS:

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Supply and install a Rigid Model SR-2-10" lights mounted above the driver's and passenger side crew doors on an adjustable bracket..
• Dual Function LED Lights
• Single Position Rocker Switch Included
• Same High Output
Switch will beon the push button siren light controller.

LIGHTBAR
One (1) Whelen Legacy WCX 54" light bar shall be included with the apparatus cab. The light bar shall be a #EB2DDDD and shall be mounted on the roof of the cab, towards the front, above the windshield.

The light bar shall feature:
• A 54" light bar designed for high performance
• Red/White with a programed to include all all white flood feature. • Clear hard coated lenses to provide extended life/luster protection against UV & chemical stresses
• Designed in accordance with NFPA Zone A requirements

LIGHTBAR OPTION
One (1) steady burn RED light shall be installed on the driver's side of the lightbar in accordance with California Title 13 requirements.

LIGHTBAR ACTIVATION
The front upper light bar shall be activated through the master warning switch.

UPPER REAR WARNING LIGHTS
One (1) set of eight (8) Code 3 LED warning lights shall be installed, four on each side on the upper rear of the apparatus body. The dimensions of the lights shall be 2" x 5".

The driver side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the lights shall be 2" x 5".

The officer side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the light shall be 2" x 5".

UPPER REAR WARNING LIGHTS
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One (1) pair of Code 3 LED lights shall be installed one each side at the upper rear of the body. .

The dimensions of the lights shall be 2" x 5".

The driver side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the lights shall be 2" x 5".

The officer side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the lights shall be 2" x 5".

LOWER FRONT WARNING LIGHTS
One (1) pair of Code 3 LED lights shall be installed, one each side on the front of the chassis cab. The dimensions of the lights shall be 2" x 5".

The driver side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the lights shall be 2" x 5".

The officer side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the light shall be 2" x 5".

Front Intersection Lights Provided on Chassis

LOWER MID-BODY WARNING LIGHTS
One (1) pair of Code 3 LED warning lights shall be installed, one each side of the apparatus, mid-body. The dimensions of the lights shall be 2" x 5".

The driver side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the lights shall be 2" x 5".

The officer side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the light shall be 2" x 5".

LOWER REAR SIDE WARNING LIGHTS
One (1) pair of Code 3 LED warning lights shall be installed, one each side of the apparatus body, towards the rear of the body. The dimensions of the lights shall be 2" x 5".

The driver side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the lights shall be 2" x 5".

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The officer side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the light shall be 2" x 5".

LOWER REAR WARNING LIGHTS
One (1) pair of Code 3 LED warning lights shall be installed, one each side on the lower rear of the apparatus body. The dimensions of the lights shall be 2" x 5".

The driver side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the lights shall be 2" x 5".

The officer side warning light shall be a Code 3 LXEX1F-R red-LED's with clear lens. The dimensions of the light shall be 2" x 5".

CHASSIS MODIFICATION

FLUID DATA PLAQUE
A fluid data plaque containing required information shall be provided based on the applicable components for this apparatus, compliant with NFPA Standards:
• Engine oil
• Engine coolant
• Chassis transmission fluid
• Drive axle lubricant
• Power steering fluid
• Pump transmission lubrication fluid
• Other NFPA applicable fluid levels or data as required Location shall be in the driver's compartment or on driver's door.

HEIGHT LENGTH & WEIGHT WARNING LABEL
A highly visible label indicating the overall height, length, and weight of the vehicle shall be installed in the cab dash area.

NO RIDE LABEL
A "NO RIDERS" label shall be applied on the vehicle at the rear step area or other applicable areas. The label shall warn personnel that riding in or on these areas, while the vehicle is in motion is prohibited.

CAB SEATING POSITION LIMITS
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A label shall be installed in the cab to indicate seating positions for firefighters. A weight allowance of 250 pounds for each shall be factored into the gross vehicle weight rating of the chassis.

HELMET WARNING TAG
A label shall be installed in the cab, visible from each seating position. The label shall read "CAUTION: DO NOT WEAR HELMET WHILE SEATED." Helmets must be properly stowed while the vehicle is in motion according to the current edition of NFPA 1901.

REAR TOWING PROVISIONS
There shall be two tow eyes furnished under the rear of the body and attached. There shall be a reinforcement spreader bar connecting the two tow eyes. Tow eyes are to be constructed of 3/8" plate steel with a 4" I.D. hole, large enough for passing through a tow chain end hook.

The tow plates shall be painted black.

CHASSIS WINDOW TINT
The rear chassis cab window and the rear crew windows to be tinted to 25%.

BUMPER EXTENSION
The chassis frame shall be extended 12" with reinforced steel angle and structural channel by the body builder. The extension shall be designed to support the bumper and other equipment to be installed. Wheelwell side of bumper shall be inclosed to prevent mud and debris from collecting in the bumper.

FRONT BUMPER GRAVELSHIELD
An 12" front to rear filler panel constructed from NFPA compliant, slip resistant aluminum tread plate shall be provided on the front chassis frame extension. The extension shall be covered on the top and sides, up to the level of front bumper and shall be reinforced to support one (1) firefighter (approximately 250 pounds) and the equipment specified to be installed.

FRONT BUMPER COMPARTMENT
A recessed fire hose compartment constructed from smooth aluminum shall be installed in the center of the front bumper extension. Water drain holes shall be provided in the bottom.

HOSE WELL SECUREMENT
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One (1) pair of Velcro straps shall be provided for the securement of the hose in the front bumper hose well.

COMPARTMENT MATTING
The bumper compartment floor shall be fitted with removable vinyl Turtle Tile matting. The matting shall be interlocking units, 12 x 12 square by 3/4" thick. This material shall be resistant to temperature, ultra-violet radiation, mechanical impacts, chemical actions and corrosion free.

TIRE PRESSURE INDICATOR
There shall be a tire pressure indicator, p/n RWTG1235, at each tire’s valve stem on the vehicle that shall indicate if there is insufficient pressure in the specific tire.

EXHAUST HEAT SHIELD
A heat shield shall be installed under the body in the areas where the exhaust system is routed.

REAR MUD FLAPS
A pair of black mud flaps shall be installed behind the rear wheels.

WAEROUS E511-C AUXILIARY PUMP

AUXILIARY FIRE PUMP
One (1) Waterous Model E511-C fire pump shall be furnished and mounted on the apparatus to meet the following performance criteria:
50 GPM @ 400 PSI
110 GPM @ 100 PSI
275 GPM @ 50 PSI
The pump shall include the following components:
• Spring loaded mechanical pump seal.
• Bronze alloy impeller double hubbed to balance hydraulic thrust, mechanically balanced to eliminate vibration.
• Renewable double-labyrinth type, solid bronze impeller seal ring. • Precision-ground stainless steel pump shaft.
• Deep groove radial-type ball bearings for pump shaft. • High-strength aluminum alloy pump casing anodized for superior corrosion resistance. • Pressure lubrication with replaceable oil filter, high oil fill with dipstick.

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• A 24.8 hp Kubota D902-E3-KEA-2, in-line 3-cylinder water cooled diesel fueled engine • Pressure feed oil lubrication system with spin-on oil filter. • Adjustable mechanical type governor and throttle control lever. • A 12-volt electric start.

REMOTE CONTROLS IN THE CAB
Install a set of dual controls in the cab.

AUXILIARY PUMP ENGINE ENGAGED LIGHT
One (1) indicator light shall be illuminated in the chassis cab when the auxiliary fire pump engine is running. The light shall be labeled, "Pump Engine Running".

APPROVED PUMP PANEL DRAWING
A pump panel drawing shall be provided for approval to the fire department prior to building the pump panel. The drawing will show the primary controls and gauges and not every switch or label.

Pump panel drawing shall be based on model of pump, manifolds, driveline angles, exhaust layout and other engineering concerns. The pump panel drawing is configured based on the pump and manifold design specified and in some cases changes to the lay out will be limited.

Any changes made by the department are subject to engineering approval.

Delays in pump panel drawing approval may delay the completion of the apparatus.

PUMP ANODES
There shall be sacrificial, zinc anodes in the pump steamer ports which shall protect the pump and piping from electrolysis. These anodes shall also act as screens.

PUMP PLUMBING SYSTEM
The fire pump plumbing system shall be of rigid stainless steel pipe or flexible piping with stainless steel fittings. Mechanical grooved couplings shall be installed to permit flexing of the plumbing system and allow for quick removal of piping or valves for service. Flexible hose couplings shall be threaded stainless steel or mechanical grooved coupling connections.

The fire pump and plumbing shall be hydrostatically tested in compliance to applicable sections of NFPA standards. The test results shall be included in the delivery documentation.

FIRE PUMP MASTER DRAIN
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The fire pump plumbing system and fire pump shall be piped to a single push-pull type master pump drain assembly.

ADDITIONAL LOW POINT DRAINS
The plumbing system shall be equipped with additional low point manually operated drain valves to allow total draining of the fire pump plumbing system. These valves shall be accessible from the side of the vehicle and labeled.

STAINLESS STEEL PUMP PLUMBING

STAINLESS STEEL INTAKE MANIFOLD
The suction manifold assembly shall be fabricated with Schedule #10 type 304 stainless steel.

All threaded fittings shall be a minimum of Schedule 10 stainless steel. The suction manifold assembly shall have radiused sweep elbows to minimize water turbulence into the suction volute.

The suction manifold shall be welded and pressure tested prior to installation. The stainless steel manifold assembly shall be attached to the pump intake volute with a heavy-duty, flexible Victaulic coupling.

The stainless steel manifold assembly shall have a ten (10) year warranty.

STAINLESS STEEL DISCHARGE MANIFOLD
The discharge manifold assembly shall be fabricated with minimum of Schedule #10 Type 304 stainless steel. All threaded fittings shall be a minimum of Schedule #40 stainless steel. The discharge manifold assembly shall have radiused sweep elbows to minimize water turbulence.

The manifold shall be welded and pressure tested prior to installation. The stainless steel manifold inlet shall be attached to the pump discharge and have additional brackets as required to support the discharge manifold, valves and related components.

The stainless steel manifold assembly shall have a ten (10) year warranty.

FIRE PUMP & PLUMBING SYSTEM PAINTING
The fire pump and plumbing system shall be painted by the fire apparatus manufacturer. The fire pump and the plumbing shall be painted metallic silver.

HOSE THREADS
The hose threads shall be National Standard Thread (NST) on all base threads on the apparatus intakes and discharges.

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One (1) 2-1/2" IC discharge pressure gauges (0-400 PSI) shall be provided. The face of the gauge shall be a WHITE dial with black letters. The gauges will be located on the pump instrument panel.

MUFFLER & EXHAUST
The auxiliary fire pump and engine assembly shall have a muffler and exhaust pipe. The exhaust pipe shall be directed out of the compartment and away from the pump operator. Additional guards shall be installed where the pipe is exposed to touch by an operator.

Run the exhaust behind the passenger's side rear duals.

FIRE PUMP PRIMING SYSTEM
A 12 volt electrically driven, positive displacement, rotary vane type 'oil less' priming pump shall be installed.

The pump shall be capable of taking suction and discharging water with a lift of 10 feet in not more than 30 seconds with the pump dry, through 20 feet of suction hose of appropriate size.

The priming system shall comply with applicable sections of NFPA standards.

FUEL SYSTEM
The fuel system for the auxiliary fire pump shall be plumbed to the chassis fuel system. There shall be a separate fuel pickup tube mounted in the chassis fuel tank specifically for a separate engine driven pump assembly.

There shall be an electric fuel pump and fuel hose furnished between the chassis fuel tank and the auxiliary pump.

ELECTRIC START SYSTEM FOR AUXILIARY FIRE PUMP
The electric start system for the auxiliary fire pump shall be connected to the chassis electrical system. There shall be an on/off switch and push to start switch located near the pump operator's position.
2-1/2" UNGATED INTAKE
A 2-1/2" ungated suction intake shall be installed on the plumbing system to supply the auxiliary fire pump from an external water supply. The threads shall be 2-1/2" NST male of brass, chrome plated brass, or stainless steel material.

The intake shall be provided with a removable screen and a 2-1/2" NST rocker cap with retaining cable or chain installed.

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WATER TANK TO PUMP LINE
A 2-1/2" water tank to fire pump line shall be provided with a full flow quarter turn ball valve, 2- 1/2" piping, flex hose and stainless steel hose clamps. The valve control shall be accessible from the pump operation area and equipped with a nameplate on the handle.

FIRE PUMP TO WATER TANK FILL LINE
A 1" fire pump to water tank refill and pump bypass cooler line shall be provided. The valve shall be a full flow quarter turn ball valve with 1" piping and flex hose to tank. The valve control handle shall have a nameplate located near the valve control.

DISCHARGES

ELECTRIC REWIND HOSE REEL
One (1) Hannay unpainted aluminum electric hose reel with leak proof ball bearing swing joint, adjustable friction brake, electric and crank rewind shall be installed. The discharge shall be controlled by a quarter turn ball valve located at the pump. The reel shall be plumbed with wire reinforced, high-pressure hose coupled. The reel shall be designed to hold 125% of the specified hose capacity. The reel shall be bolted to a mounting system for easy service or removal.

The hose reel is to be mounted in the enclosed compartment at the driver's side rear. A rear hinged access door will be installed.

An Innovative Controls ¾” cast bronze quarter-turn drain/bleeder valve shall be installed. The valve shall be complete with a chrome plated bronze ball, reinforced teflon seals, and blow-out proof stem rated to 600 PSI. A chrome plated zinc handle shall be provided on each drain valve complete with a recessed ID label provision. The handle shall lift, to open and push down, to close.

The hose reel shall be installed within an aluminum tread plate enclosure for protection against cold weather. Access to the hose and nozzle shall be through a hinged door.

A push button hose reel rewind switch shall be installed to control the electric rewind hose reel.

The exact location shall be determined at construction.

Three (3) 50-foot lengths of 1" water hose (150-foot) with pin lug couplings and 800 PSI working pressure shall be provided and mounted on the specified hose reel.

A Task Force Tips Ultimatic 125, model #B-BGH automatic nozzle with shutoff shall be provided. The nozzle design shall allow for straight stream through dense wide fog patterns and be able to be flushed without shutting down. For corrosion resistance and durability the nozzle Agenda Item No. 9.1 Agenda Packet Page No. 123 of 183
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shall be constructed from hardcoat anodized aluminum alloy, have a six (6) position detent flow control stainless steel slide valve, a protective rubber bumper with fog teeth, stainless steel inlet debris screen, laser engraved serial number, reflective labeling and five year warranty. An integral pistol grip handle shall be positioned directly below the valve handle.

The nozzle shall have a 1" female NH inlet, which allows the nozzle to swivel when tightened, a flow range of 10-125 GPM at 100 PSI and be designed to accept the Task Force Tips FJ-U low expansion or FJ-UMX FoamJet multi expansion foam attachments.

The specified booster reel nozzle shall be mounted adjacent the hose reel area in secure clip or clamp type mountings.

One (1) stainless steel four sided captive type roller assembly shall be provided. The location of the captive rollers shall be:
2- 1-1/2" DISCHARGE
Two (2) - 1-1/2" discharge shall be installed on the left side of apparatus. The discharge shall be controlled by a quarter turn ball valve located at the pump. The manually operated swing type control shall be located adjacent to the valve. A nameplate label shall be provided adjacent to the control handle.

Two (2) chrome plated elbow with rocker lugs shall be provided with 1-1/2" NST swivel female x 1-1/2" NST male hose threads.

Two (2) 1-1/2" NST rocker lug chrome plated vented cap and cable or chain securement shall be provided.

FRONT BUMPER 1" DISCHARGE
One (1) 1.5" discharge shall be installed at the front bumper area with a stainless steel or brass swivel outlet with 1.5" NST male threads. The discharge shall be controlled by a quarter turn ball valve located at the front bumper at the valve. The manually operated swing type control shall be located adjacent to the valve. A nameplate label shall be provided adjacent to the control handle.

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Install an automatic drain valve.

Plumbing shall be routed around the wheel well.

FOAM SYSTEM & TANKS

FOAM PRO FOAM SYSTEM
A FoamPro part number S107-1600/2.0 electronic foam system shall be provided. The system shall be designed for use with Class A foam concentrate. The foam proportioning operation shall be designed for direct measurement of water flows and shall remain consistent within the specified flows and pressures. The system shall be capable of accurately delivering foam solution as required by applicable sections of the NFPA standards.

The system shall be equipped with a control module suitable for installation on the pump panel.

There shall be a microprocessor incorporated within the motor driver that shall receive input from the system's flow meter, while also monitoring the foam concentrate pump output. The microprocessor shall compare the values to ensure that the desired amount of foam concentrate is injected onto the discharge side of the fire pump. A "foam capable" paddlewheel-type flow meter shall be installed in the discharge side of the piping system.

The control module shall enable the pump operator to:
• Activate the foam proportioning system
• Select the proportioning rates from 0.1% to 1.0%
• See a "low concentrate" warning light flash when the foam tank level becomes low and in two (2) minutes, if the foam concentrate has not been added to the tank, the foam concentrate pump shall be capable of shutting down.

A 12-volt electric motor driven positive displacement plunger pump shall be provided. The pump capacity range shall be 0.1 to 1.7 GPM (6.4L/min) at 200 PSI (1400 kPa) with a maximum operating pressure up to 400 PSI (2750 kPa). The system shall draw a maximum of 30 amps at 12 volts. The motor shall be controlled by the microprocessor which shall be mounted to the base of the pump. It shall receive signals from the control module and power the 1/3 horsepower (.25 Kw) electric motor in a variable speed duty cycle to ensure that the correct proportion of concentrate is injected into the water stream.

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A full flow check valve shall be provided in the discharge piping to prevent foam contamination of the fire pump and water tank. A 5 PSI (35 kPa) opening pressure check valve shall be provided in concentrate line.

Components of the complete proportioning system as described above shall include:
• Operator control module
• Paddlewheel flow meter
• Pump and electric motor/motor driver
• Wiring harnesses
• Low level tank switch
• Foam tank
• Foam injection check valve
• Main waterway check valve
• Flow meter and tee with 2" male NPT threads.

The foam system shall be installed and calibrated to manufacturer's requirements. In addition the system shall be tested and certified by the apparatus manufacturer to meet applicable NFPA standards.

The foam system design shall be tested and pass environmental testing in accordance to SAE standards. The system shall be third party tested to certify compliance with RFI/EMI emissions per MIL-STD-416E.

An installation and operation manual shall be provided for the unit. The system shall have a one (1) year limited warranty by the foam system manufacturer.

CONTROL CONNECTION CABLE -- FOAM SYSTEM
The FoamPro 1600 Series foam system shall be provided with a twelve (12) foot control cable from the controller to the foam pump assembly.

PUMP PANEL CONTROL -- FOAM SYSTEM
The FoamPro 1600 Series foam system shall be provided with a standard pump panel mounted FoamPro control head.

FLOWMETER AND TEE -- FOAM SYSTEM
A FoamPro brass flow meter shall be provided. The flow meter shall be installed in the "foam capable" discharge line. The flow meter shall have maximum accuracy between the flow range of 10 GPM and 320 GPM and be capable of operation between 3 GPM to 380 GPM. The tee shall have 1-1/2" NPT and 2" Victaulic inlet and outlets connections.

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LOW-LEVEL TANK SENSOR FOAM TANK
A FoamPro low-level foam tank sensor shall be provided. The sensor shall be capable of mounting side of foam tank that shall interface with the microprocessor. The unit shall have a 1/8" NPT thread size.

MAIN WATERWAY CHECK VALVE -- FOAM SYSTEM
A FoamPro full-flow check valve shall be provided. The valve shall prevent foam contamination of the fire pump and water tank or water contamination of the foam tank. The unit shall have a nickel-electro plated body with stainless steel components. The valve shall have 2" NPT threads with an injection and drain port size of 1/2" NPT.

FOAM SYSTEM -- INJECTOR FITTING
A Foam Pro injector fitting shall be provided with the foam system.

INSTRUCTION AND RATING LABEL -- FOAM SYSTEM
A FoamPro part number 6032-0018 instruction and system rating label shall be provided. The label shall display information for a FoamPro 1600 Series foam system and shall meet applicable sections of the NFPA standards.

SCHEMATIC LABEL -- FOAM SYSTEM
A FoamPro part number 6032-0015 foam system schematic label shall be provided shall be installed on the pump panel near foam controls. The label shall be a diagram of a single tank foam system layout and shall meet applicable sections of the NFPA standards. 1" FOAM TANK CONTROL -- CLASS A
A Class A foam tank shall be plumbed with 1" valve and corrosion resistant hose from the foam tank to the foam inlet of the foam system. The manually opened valve shall be provided behind the pump panel with a label.

INTEGRAL CLASS A FOAM TANK -- 20 GALLON
A twenty (20) gallon Class A foam tank shall be installed within the water tank. The noncorrosive foam tank shall meet applicable sections of NFPA standards. The foam concentrate tank shall be provided with sufficient wash partitions so that the maximum dimension perpendicular to the plane of any partition shall not exceed 36 inches. The swash partition(s) shall extend from wall to wall and cover at least 75 percent of the area of the plane of the partition.

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The foam concentrate tank shall be provided with a fill tower or expansion compartment having a minimum area of 12 square inches and having a volume of not less than 2 percent of the total tank volume. The fill tower opening shall be protected by a completely sealed air-tight cover.

The cover shall be attached to the fill tower by mechanical means. The fill opening shall be designed to incorporate a 1/4 inch removable screen and shall be located so that foam concentrate from a five (5) gallon container can be dumped directly to the bottom of the tank to minimize aeration without the use of funnels or other special devices.

The foam tank fill tower shall be equipped with a pressure/vacuum vent that enables the tank to compensate for changes in pressure or vacuum when filling or withdrawing foam concentrate from the tank. The pressure/vacuum vent shall not allow atmospheric air to enter the foam tank except during operation or to compensate for thermal fluctuations. The vent shall be protected to prevent foam concentrate from escaping or directly contacting the vent at any time. The vent shall be of sufficient size to prevent tank damage during filling or foam withdrawal.

A color coded label or visible permanent marking that reads "FOAM TANK FILL" shall be placed at or near any foam concentrate tank fills opening. A label shall be placed at or near any foam concentrate tank fill opening that specifies the type of foam concentrate the system is designed to use. Any restrictions on the types of foam concentrate that can be used with the system shall also be stated, and a warning message that reads "WARNING: DO NOT MIX BRANDS AND TYPES OF FOAM."
The foam concentrate tank outlet connection shall be designed and located to prevent aeration of the foam concentrate and shall allow withdrawal of 80 percent of the foam concentrate tank storage capacity under all operating conditions with the vehicle level.

The foam tank(s) shall be fabricated by United Plastic Fabricating.

REMOTE SWITCH IN CAB FOR FOAM SYSTEM
Install a remote switch in the cab for the foam system activation.

FOAM TANK DRAIN -- UNDER TANK
The foam tank shall have a 1" gate valve drain provision installed.

CLASS A FOAM TANK GAUGE
A Fire Research TankVision Pro model WLA360-A00 foam tank indicator kit shall be installed at the operator’s panel. The kit shall include an electronic indicator module, a pressure sensor, a 10-ft sensor cable and a tank vent. The indicator shall show the volume of Class A foam concentrate in the tank on nine (9) easy to see super bright RGB LEDs. A wide view lens over Agenda Item No. 9.1 Agenda Packet Page No. 128 of 183
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the LEDs shall provide for a viewing angle of 180 degrees. The indicator case shall be waterproof, manufactured of Polycarbonate/Nylon, and have a distinctive green label.

The program features shall be accessed from the front of the indicator module. The program shall support self-diagnostics capabilities, self-calibration, six (6) programmable colored light patterns to display tank volume, adjustable brightness control levels and a datalink to connect remote indicators. Low foam warnings shall include flashing LEDs at 1/4 tank, down chasing LEDs when the tank is almost empty, and an output for an audio alarm.

The indicator shall receive an input signal from an electronic pressure sensor. The sensor shall be mounted from the outside of the foam tank near the bottom. No probe shall be placed on the interior of the tank. Wiring shall be weather resistant and have automotive type plug-in connectors. The foam tank vent shall be installed on the foam fill tower.

If provisions are spec'd, install the transducer and run wires to gauge panel. DO NOT cut hole in the pump panel.

CAB MOUNTED CLASS A FOAM TANK GAUGE
A Fire Research TankVision model WLA265-A00 miniature foam tank indicator shall be installed in the cab. The indicator shall show the volume of Class A foam concentrate in the tank on five (5) easy to see super bright LEDs. A wide view lens over the LEDs shall provide for a viewing angle of 180 degrees. The indicator case shall be manufactured of Polycarbonate material with an integrated lens and have a distinctive green label.

The miniature indicator shall receive input information over a single wire from a Fire Research TankVision primary indicator, model WLA360-A00 or WLA460-A00.

FOAM SYSTEM DESIGN AND PERFORMANCE REQUIREMENTS
The proportioning system shall be capable of proportioning foam concentrate in accordance with the foam concentrate manufacturer's recommendations for the type of foam concentrate used in the system over the system's design range of flow and pressures. The foam proportioning system water flow characteristics and the range of proportioning ratio shall be specified as noted herein.

The latest foam system shall be in compliance with applicable NFPA standards as it relates to this specified system

PLUMBING AND STRAINER
The foam concentrate supply line shall be non-collapsible. A means shall be provided to prevent water back flow into the foam proportioning system and the foam concentrate storage tank.

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system from entering the system. The strainer assembly shall consist of a removable straining element, housing, and retainer. The strainer assembly shall allow full flow capacity of the foam supply line.

FOAM SYSTEM CONTROLS
The foam proportioning system operating controls shall be located at or near the pump operator's position and shall be clearly identified. Foam proportioning system shall be provided with accessible controls to completely flush the system with water according to the manufacturer's instructions.

LABELS AND INSTRUCTIONS
An instruction plate shall be provided for the foam proportioning system that include, at a minimum, piping schematic of the system and basic operating instructions. Labels that are marked clearly with the identification and function shall be provided for each control, gauge, and indicator related to the foam proportioning system.

A label shall be provided on the pump operator's panel that identifies the type of foam concentrate that the foam proportioning system is designed to use. It shall also state the minimum/maximum foam proportioning rate at the minimum/maximum foam proportioning rated system flow and pressure.

Two (2) copies of an operations and maintenance manual shall be provided. They shall include a complete diagram of the system together with operating instructions and details outlining all recommended maintenance procedures.

FOAM SYSTEM TESTING
The accuracy of the foam proportioning system shall be certified by the foam equipment manufacturer and also tested by the installer prior to delivery of the apparatus in compliance to NFPA standards.

WATER TANKS
WATER TANK - 350 GALLON
The apparatus shall be equipped with a three-hundred-fifty (350) gallon polypropylene water tank and equipped with a 3.0" overflow pipe.

OVERFLOW
Run the over flow out the bottom of the water tank under the body. Do not locate over the fuel tank.

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Run the overflow out the bottom of the water tank ahead of the rear duals.

WATER TANK FILL TOWER
A fill tower measuring approximately 10” x 10” square shall be provided on the water tank up to and including 500 gallons total capacity.

WATER TANK DRAIN VALVE
A 1" diameter gated quarter-turn drain valve shall be provided for the water tank.

Safety, information, data, and instruction labels for apparatus shall be provided and installed at the operator's instrument panel.

The labels shall include rated capacities, pressure ratings, and engine speeds as determined by the certification tests. The no-load governed speed of the engine, as stated by the engine manufacturer, shall also be included.

The labels shall be provided with all information and be attached to the apparatus prior to delivery.

COLOR CODED PUMP PANEL LABELING AND NAMEPLATES
Discharge and intake valve controls shall be color coded in compliance to guidelines of applicable sections of NFPA standards.

Innovative Controls permanent type nameplates and instruction panels shall be installed on the pump panel for safe operation of the pumping equipment and controls.

WATER TANK GAUGE
A Fire Research TankVision Pro model WLA300-A00 tank indicator kit shall be installed on the pump panel. The kit shall include an electronic indicator module, a pressure sensor, and a 10' sensor cable. The indicator shall show the volume of water in the tank on nine (9) easy to see super bright RGB LEDs. A wide view lens over the LEDs shall provide for a viewing angle of 180 degrees. The indicator case shall be waterproof, manufactured of Polycarbonate/Nylon material, and have a distinctive blue label.

The program features shall be accessed from the front of the indicator module. The program shall support self-diagnostics capabilities, self-calibration, six (6) programmable colored light patterns to display tank volume, adjustable brightness control levels and a datalink to connect remote indicators. Low water warnings shall include flashing LEDs at 1/4 tank, down chasing LEDs when the tank is almost empty, and an output for an audio alarm.

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The indicator shall receive an input signal from an electronic pressure sensor. The sensor shall be mounted from the outside of the water tank near the bottom. No probe shall place on the interior of the tank. Wiring shall be weather resistant and have automotive type plug-in connectors.

All water tank gauges shall be hot all the time

CAB MOUNTED WATER TANK GAUGE
A Fire Research TankVision model WLA205-A00 miniature tank indicator shall be installed in the chassis cab. The indicator shall show the volume of water in the tank on five (5) easy to see super bright LEDs. A wide view lens over the LEDs shall provide for a viewing angle of 180 degrees. The indicator case shall be manufactured of Polycarbonate material with an integrated lens and have a distinctive blue label.

The miniature indicator shall receive input information over a single wire from a Fire Research TankVision primary indicator model, WLA300-A00 or WLA400-A00.

All water tank gauges shall be hot all the time

WATER TANK VOLUME REMOTE INDICATOR
Three (3) Fire Research MaxVision model WLA280-A00 tank remote indicators shall be installed, one remote indicator on each side of the apparatus and one remote indicator on the rear of the apparatus. The indicator shall show the volume of water in the tank on ninety six (96) easy to see super bright tri-color LEDs. The indicator case shall be waterproof, manufactured of polycarbonate material with an integrated lens. The package includes a rubber gasket.

The remote indicator shall receive input information over a datalink from a Fire Research TankVision model WLA300-A00 or WLA400-A00 tank primary indicator. The remote indicator shall indicate the level as a single color in Red for 25% or less, Amber color for up to 50% volume, Blue color for up to 75% volume and Green color for up to 100% volume. When the level reaches 25%, the red LEDs will begin flashing. When the level is empty, the red LEDs will scroll in a down-chasing motion and then flash three times. It shall have the program capability to adjust the brightness level for day time and nighttime viewing.

All water tank gauges shall be hot all the time

MOUNTING LOCATION
The tank level gauges shall be mounted, one each side of the front of the body.

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MOUNTING LOCATION
The tank level gauge shall be mounted, on the rear of the body.

FLATBED BODY

ALUMINUM SUB-FRAME
The main body sub-frame shall be extruded aluminum and be fully welded to the longitudinal frame rail extrusions that are mounted parallel to the chassis frame rails.

The main body sub-frame shall be constructed of no less than four (4) extruded aluminum tubes running full width of the apparatus body. A minimum of two (2) full body width tubes shall be provided ahead of and behind the rear axle forming the main body support crossmembers. The main crosstubes shall be fully welded to the vertical and horizontal extrusions forming the body super-structure, described elsewhere herein.

For added strength and rigidity, no less than six (6) intermediate body crossmembers shall be provided constructed extruded aluminum tubes.

The intermediate structural crossmembers shall be interconnected and welded to the main body tubular crossmembers forming a fully welded support grid for the body super-structure compartments.

The subframe crossmembers shall be attached to the chassis frame rails using heavy "U" bolt fasteners to allow removal of the subframe and body assembly from the chassis. There shall be a barrier provided between the subframe and body to prevent electrolysis.

The tubular extrusion shall consist of 1-3/4" x 3" rectangular tubes of both 1/8" and 3/16" wall thickness and 3" x 3" square aluminum tubing of both 1/8" and 3/16" wall thickness.

MODULAR WILDLAND BODY
FLATBED:

The body subframe shall be covered with a bright aluminum diamond plate floor decking to provide a "flatbed" area. The bed shall be approximately 95" wide x 108" long X 33" tall. The decking shall extend down on the rear of the bed for the mounting of rear warning and tail lights.

The modular body shall be designed using CAD and 3-D modeling programs. The design must allow for Finite Element Analysis, so that the entire module may be studied and stress points can be identified. This process allows for a design review that ensures the strongest and most durable body build possible. The use of this engineering system will ensure accuracy and Agenda Item No. 9.1 Agenda Packet Page No. 133 of 183
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repeatability for service parts in the event of accidental damage. The body components shall be fabricated using CNC equipment to cut and bend the individual body parts.

DRIVER'S SIDE BODY COMPARTMENTS:

There shall be one (1) enclosed compartments supplied, top of flat bed on the left and right side mounted to the deck. Compartments to be 33" tall.

The body compartments shall be fabricated out of 1/8" high shine aluminum tread plate.

Two (2) top hinged aluminum tread plate doors. Each door shall have two gas pneumatic shocks.

The compartment construction shall be a double 90-degree integrated break design for superior seal. The door shall be constructed from 1/8” high shine aluminum diamond plate and shall be of a single skin outter and an inner smooth aluminum panel The door shall be securely attached to the compartment with stainless steel fasteners using stainless steel hinges.

The door shall be mounted using stainless steel hinge. The door opening shall be fitted with a neoprene weather strip, completely sealing the perimeter of the compartment door opening.

Each door shall be provided with a locking D-Ring handle. Locking door handles including the foam pump door.

The left side compartment for theFoam Pro pump opening to increase three inches.

Install a drip gutter above each door.

PASSENGER'S SIDE BODY COMPARTMENTS:

There shall be one (1) enclosed compartments supplied, top of flat bed on the left and right side mounted to the deck. Compartments to be 33" tall.

The body compartments shall be fabricated out of 1/8" high shine aluminum tread plate.

Two (2) top hinged aluminum tread plate doors. Each door shall have two gas pneumatic shocks.

The door shall be mounted using stainless steel hinge. The door opening shall be fitted with a neoprene weather strip, completely sealing the perimeter of the compartment door opening.

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Each door shall be provided with a locking D-Ring handle. Locking door handles.

Install a drip gutter above each door.

REAR BACK COMPARTMENT
Install a small aluminum compartment between the rear frames rails at the rear of the engine.

Install a botttom hinged door with two lift and turn latches.

Install turtle tile on the floor of the compartment.

Install a drip gutter above the door.

LOUVERS:

Louver with filter shall be installed in the compartments.

ADJUSTABLE SHELVING TRACKS:

The compartments shall be equipped with two (2) aluminum adjustable tracks, vertically mounted, that are bolted in place for adjustable shelving and equipment mounting.

Install shelf tracking in all four of the side compartments.

ADJUSTABLE SHELF:

One (1) adjustable shelf shall be constructed of .125” smooth aluminum plate with 1.5” formed vertical lip front & back. Shelf supports on each side to be constructed of .188” aluminum and bolted to an aluminum extrusion (mounted vertically) by use of 3/8” bolts and spring-loaded cam locks. If shelf is longer than 40” a reinforcement by aluminum gusset is to be placed full-length on bottom of shelf.

Install one shelf in each side compartment.

TURTLE TILE ON SHELVES:

The shelf shall be fitted with removable black vinyl Turtle Tile matting. The matting shall be interlocking modules approximately 12" square by 9/16" thick. This material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

TURTLE TILE COMPARTMENT FLOOR:

The floor area of the compartment shall be fitted with removable black vinyl Turtle Tile matting.

The matting shall be interlocking modules approximately 12" square by 9/16" thick. This Agenda Item No. 9.1 Agenda Packet Page No. 135 of 183
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material shall be resistant to heat, cold, ultra-violet radiation, mechanical impacts, chemical actions and is corrosion resistant.

COMPARTMENT LIGHTS:

Two (2) vertically mounted LED strip lights shall be installed inside each compartment. The lights shall have a polycarbonate lens to eliminate breakage from impact and eliminate heat build up and each light shall be approximately 30" in length.

DOOR SWITCH:

The compartment light will be controlled by an automatic "On-Off" switch located on each compartment door.

PUMP COMPARTMENT WORK LIGHTS
Three (3) Rigid Industries, #504813 LED SAE J583 compliant work lights two shall be installed at the pump compartment and the third shall be in the open dunage. The lamps shall be wired to a ON/OFF switch with proper identification.

== Mini - Common Body Parts - Huck Body - 4212.023 04/21/23 ==

WHEEL WELL PROVISION LOCATION
The wheel well provisions shall be located on the left side of the apparatus, behind of the rear wheels.

FUEL PIPING AND FILL CAP
There shall be a fuel fill cap provided in the recessed area of the left side rear wheel well clearly marked, "DIESEL FUEL ONLY". The fill shall be piped to the fuel tank.

HOSEBED STORAGE COMPARMENT:

Install an opn compartment above the top of the water tank to hold out of county gear.

Compartment will be fabricated out of 1/8" smooth aluminum. Compartment to be approximately 17" deep. Comparrtment to be open.

Compartment to be full lenght of the water tank.

TURTLE TILE:

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Install turtle tile on the floor of the compartment.
== Mini - AC Electrical System - Wildland - 4212.023 04/21/23 ==

OPEN COMPARTMENT
Open compartment shall be provided above the body compartments, on the right side. The design shall allow the hose to be individually removed from the rear of the apparatus. The hard suction compartment shall be constructed of 1/8 inch aluminum tread plate. Compartment to be approximately 17" deep.

SUCTION HOSE TRAYS:

Install one (1) 1.5" X 8' suction hose trays inside of the compartment. Rocker lug each end with NST Female X NST Male.

HINGED LID
Install a water tight hinged aluminum tread plate hinged lid, Hinge to the outside of the body.

Install two locking thumb latches. Water tight compartment, TURTLE TILE:

Install turtle tile on the floor of the compartment.

HAND GRAB
Install two chrome hand grab in order to open the lid above the side steps.

HINGED COVER LID OVER PUMPING UNIT
Install a hinged cover lid over the top of the pumping unit, walking surface.

Hinge to the front. with latch to hold the tread plate door in the closed position.

Open compartment at the rear.

OPEN STORAGE COMPARTMENT LEFT SIDE:

Storage compartment shall be provided above the body compartments, on the the top of the right side. The compartment will be fabricated out of 1/8 inch aluminum tread plate. Compartment to be approximately 17" deep.

HINGED LID
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Install a water tight hinged aluminum tread plate hinged lid, Hinge to the outside of the body.

Install two locking thumb latches. Water tight compartment.

TURTLE TILE:

Install turtle tile on the floor of the compartment.

HAND GRAB
Install two chrome hand grab in order to open the lid above the side steps.

PULL OUT STEP

Two (2) Zico, Model PS-8-5, pull out step shall be supplied on the apparatus. The step shall have slip resistant surface.

Two (2) mounted each side of the rear of the body one on each side.

FOLDING STEPS LEFT SIDE REAR
One (1) folding steps of die cast high-strength zinc/aluminum alloy, plated with a superior automotive grade chrome finish shall be provided. The greater than 42 sq. in. serrated non-skid step traction area also offers an oversized non-slip grasp hand-hold. A heavy duty stainless steel spring design firmly holds the step in the open or closed positions. A rubber stop prevents any transit noise and rattles in the closed position. Step lighting shall be from a LED light mounted above the step.

The step has been third part tested to assure conformation of NFPA 1901 and FHA, 49CFR specifications for stepping surfaces and handhold.

FOLDING STEPS RIGHT SIDE REAR
Four (4) folding steps of die cast high-strength zinc/aluminum alloy, plated with a superior automotive grade chrome finish shall be provided. The greater than 42 sq. in. serrated non-skid step traction area also offers an oversized non-slip grasp hand-hold. A heavy duty stainless steel spring design firmly holds the step in the open or closed positions. A rubber stop prevents any transit noise and rattles in the closed position. Step lighting shall be from a LED light mounted above the step.

The step has been third part tested to assure conformation of NFPA 1901 and FHA, 49CFR specifications for stepping surfaces and handhold.

HANDRAIL REAR STEP
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Two (2) extruded aluminum non-slip handrails, approximately 30" in length on left side and one 12" logh on right side shall be provided and vertically mounted on the rear of the apparatus.

HAND GRABS
Install additional hand grabs at the side of the body each side at the top of the compartment over the wheel well.

Install two at the top rear back copartments
HAND GRABS INSIDE REAR BACK:

Install one 12" hand grab grab inside rear of the pump compartment.

I-ZONE HOOKS:

Rear I-Zone hooks will be supplied and installed at the rear of the engine. Use the receiver style with removable tubes.

Mount one each towards the outside. Install a backing plate for support,

== Mini-Equipment Systems - Wildland - 4212.023 04/21/23 ==

FRONT MOUNTED ELECTRIC WINCH
A Warn, model M12000, 12-volt electric winch, with 12,000 lb. capacity shall be provided and mounted on the front of the apparatus. The winch shall be secured directly to the chassis frame rails by a heavy steel support structure designed to with stand the pulling force of the winch.

The winch shall include 125 ft. 3/8" galvanized cable with clevis hook, 25 foot minimum or longer remote control pendant, 4-way roller fairlead through the bumper.

The installation shall maintain access to the winch controls.

BRUSH GUARD
A heavy duty grill guard shall be provided on the front of the apparatus for the Warn winch. The grill guard shall provide front end protection for the grille area of vehicle. The mounting of the grill guard shall be in a manner to utilize the existing holes in the vehicle frame for superior strength with the lowest vibration. The grill guard shall have a black finish.

BRUSH GUARD LIGHT:

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Supply and instal a Rigid Model SR-2-10" Driving light mounted to the center of the brush guard facing forward.

Mount ont he center brush guard bar.
• Dual Function LED Lights
• Single Position Rocker Switch Included
• Same High Output
Switch will beon the push button siren light controller..

WINCH RECEIVER - REAR
The rear of the apparatus body shall be equipped with a receiver assembly for high or low angle rescue or winch applications. The receiver shall be a square steel tube, same size as that of a trailer hitch. The unit shall be attached to the body sub-frame assembly.

PAINT - LETTERING and STRIPING

WHEEL PAINTING
The front and rear wheels shall be finish painted to match the apparatus body. Wheels shall be properly prepared and finished with primer coats and top coats as specified.

TOUCH-UP PAINT
One (1) two (2) ounce bottle of touch-up paint shall be furnished with the completed truck at final delivery.

SIMULATED GOLD LEAF LETTERING
The lettering shall be applied in simulated gold leaf material, shaded in black and encapsulated in clear Mylar.

A quantity of seventy-five (75), four (4) inch letters are to be placed on the cab and on the body as directed by the customer.

SCOTCHLITE REFLECTIVE LETTERING
The lettering shall be applied with Scotchlite reflective material, shaded in black.

A quantity of fifty (50) letters are to be placed on the cab and on the body as directed by the customer. The letters shall be between eight and twelve inches in height.

APPARATUS DOOR GRAPHICS
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Two (2) custom door seals designed primarily with letters and numbers shall be proposed for installation on the apparatus.

REFLECTIVE STRIPING
A 1" x 4" x 1" wide 3M brand Scotchlite reflective multi-stripe shall be affixed to the perimeter of the vehicle. There shall be a 1" gap between each of the stripes. Striping shall conform to applicable NFPA requirements. At least 50% of the perimeter length of each side and width of the rear, and at least 25% of the perimeter width of the front of the vehicle shall have reflective striping.

COLOR OF STRIPING MATERIAL
The color of the 3M brand striping material shall be white.

CHEVRON STRIPING
The outer rear portion of the body shall have 3M reflective red and yellow striping installed. The chevron style striping shall be applied at a 45-degree upward angle pointing towards the center upper portion of the rear panel.

YELLOW SAFETY TAPE - STANDING & WALKING SURFACES
The apparatus shall meet NFPA standard 15.7.1.6 designating any horizontal standing or walking surface higher than 48-in (1220 mm) from the ground and not guarded by railing or structure at least 12-in (300 mm) high shall have at least a 1-in (25 mm) wide safety yellow line delineation that contrasts with the background to mark the outside perimeter of the designated standing or walking surface area, excluding steps and ladders.

TRUCK NUMBER FRAME
A 10" x 10" frame shall be installed on the truck that can hold a truck number sign. The frame shall be flip up style so that the number sign can be easily removed or replaced. The frame shall be painted to match the exterior of the truck where it will be mounted.

TRUCK NUMBER SIGN
A truck number sign plate shall be provided for the truck number frame.

LOOSE EQUIPMENT

WHEEL CHOCKS
Two (2) standard aluminum wheel chocks shall be provided.

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WHEEL CHOCK MOUNTINGS
Two (2) wheel chock holders shall be mounted under the apparatus body.

SUCTION HOSE
Two (2) 1.5" x 8-ft length of PVC flexible suction hose with light weight couplings shall be provided.

HOSE COUPLINGS
Light weight aluminum couplings shall be provided on the suction hose. A long handle female swivel shall be provided on one end and a rocker lug male shall be provided for the other end.

STRAINER
One (1) Kochek Model BS25 barrel strainer shall be provided. The strainer shall be constructed from aluminum with K-Brite finish and include a tie off loop on the end plate. The strainer shall be provided with a 1.5" NST female coupling.

EMERGENCY ROAD KIT
One (1) DOT emergency kit shall be provided with the completed apparatus and shall include a

2.5 ABC fire extinguisher and three reflective triangles.

ADAPTER
Ship loose: (1) One Adapter: 2.5" Male rigid X 1.5" swivel pyrolite

MISCELLANEOUS HARDWARE
Miscellaneous loose hardware consisting of bolts, nuts, washers, and screws shall be supplied with the apparatus at time of delivery.

DEALER SUPPLIED EQUIPMENT
Wheel Spacers for Ford Chassis

WARRANTIES

BODY WARRANTY
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We warrant each new motorized fire apparatus manufactured by ROSENBAUER AMERICA, LLC for a period of ONE YEAR from the date of delivery, except for chassis and other components noted herein.

Under this warranty we agree to furnish any parts to replace those that have failed due to defective material or workmanship where there is no indication of abuse, neglect, unusual or other than normal service providing that such parts are, at the option of ROSENBAUER AMERICA, LLC, made available for our inspection at our request, returned to our factory or other location designated by us with transportation prepaid within thirty days after the date of failure or within one year from the date of delivery of the apparatus to the original purchaser, whichever occurs first, and inspection indicates the failure was attributed to defective material or workmanship.

The warranty on the chassis and chassis supplied components, storage batteries, generators, electrical lamps and other devices subject to deterioration is limited to the warranty of the manufacturer thereof and adjustments for the same are to be made directly with the manufacturer by the customer.

This warranty will not apply to any fire apparatus that has been repaired or altered outside our factory in any way, which in our opinion might affect its stability or reliability.

This warranty shall not apply to those items that are usually considered normal maintenance and upkeep services: including, but not limited to, normal lubrication or proper adjustment of minor auxiliary pumps or reels.

This warranty is in lieu of all other warranties, expressed or implied, and all other obligations or liabilities on our part. We neither assume nor authorize any person to assume for us any liability in connection with the sales of our apparatus unless made in writing by ROSENBAUER AMERICA, LLC.

ALUMINUM BODY WARRANTY - FIVE YEAR
Rosenbauer America, LLC warrants to the original purchaser only, that the all-aluminum body, fabricated by Rosenbauer America, LLC, under normal use and with reasonable maintenance, be structurally sound and will remain free from corrosion perforation for a period of FIVE (5) years.

This warranty does not apply to the following items that are covered by a separate warranty:
paint finish, hardware, moldings, and other accessories attached to this body. In addition, this warranty does not apply to any part or accessory manufactured by others and attached to this body.

ROSENBAUER AMERICA, LLC MAKES NO OTHER WARRANTY, EXPRESS OR

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WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE AND HEREBY DISCLAIMED.

Rosenbauer America, LLC will replace without charge, repair or make a fair allowance for any defect in material or workmanship demonstrated to its satisfaction to have existed at the time of delivery or not due to misuse, negligence, or accident. If Rosenbauer America, LLC elects to repair this body, the extent of such repair shall be determined solely by Rosenbauer America, LLC, and shall be performed solely at the Rosenbauer America, LLC factory, or at an approved facility. The expense of any transportation to or from such repair facility shall be borne by the purchaser and is not an item covered under this warranty.

Rosenbauer America, LLC will not be liable for damages and under no circumstances will its liability exceed the price for a defective body. The remedies set forth herein are exclusive and in substitution for all other remedies to which the purchaser would otherwise be entitled.

Rosenbauer America, LLC will be given a reasonable opportunity to investigate all claims. The purchaser must commence any action arising out of, based upon or relating to agreement or the breach hereof, within twelve months from the date the cause of the action occurred.

Note: Surety bond, if required, will cover standard one year warranty period only and will not cover any extended warranties allowed by seller or other component manufacturers.

PAINT WARRANTY FIVE YEAR
The manufacturer shall provide a five (5) year paint warranty for all portions of the apparatus that they have painted. The manufacturer shall supply details of their warranty information with their bid submission.

LETTERING WARRANTY
Rosenbauer America, LLC warrants to the original purchaser only, that the lettering and striping, installed by Rosenbauer America, LLC, will remain free from defects for a period of one (1) year under normal use.

Rosenbauer America, LLC will replace without charge, repair or make a fair allowance for any defect in material or workmanship demonstrated to its satisfaction to have existed at the time of delivery or not due to misuse, negligence, or accident. If Rosenbauer America, LLC elects to repair this item, the extent of such repair shall be determined solely by Rosenbauer America, LLC, and shall be performed solely at the Rosenbauer America, LLC factory, or at an approved facility. The expense of any transportation to or from such repair facility shall be borne by the purchaser and is not an item covered under this warranty.

MISCELLANEOUS
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CONTRACT CHANGE NOTICE
The quoted delivery time is based upon our receipt of the specified materials required to produce the apparatus in a timely manner. "Delivery" means the date company is prepared to make physical possession of vehicle available to the customer.

The Company shall not be responsible nor deemed to be in default on account of delays in performance due to causes which are beyond the Company’s control which make the Company’s performance impracticable, including but not limited to civil wars, insurrections, strikes, riots, fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of government, delays in transportation, inability to obtain necessary labor supplies or manufacturing facilities, allocation regulations or orders affecting materials, equipment, facilities or completed products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorism, failure of transportation, pandemics, epidemics, quarantine restrictions, failure of vendors (due to causes similar to those within the scope of this clause) to perform their contracts or labor troubles causing cessation, slowdown, or interruption of work.

After execution and acceptance of this Purchase Process, the Buyer may request that the Company incorporate a change to the Products or the Specifications for the Products by delivering a Change Order to the Company; provided, however, that any such Change Order must be in writing and include a description of the proposed change sufficient to permit the Company to evaluate the feasibility of such Change Order. Within seven (7) working days of receipt of a Change Order, the Company will inform the Buyer in writing of the feasibility of the Change Order, the earliest possible implementation date for the Change Order, of any increase or decrease in the Purchase Price resulting from such Change Order, and of any effect on production scheduling or delivery resulting from such Change Order. The Company shall not be liable to the Buyer for any delay in performance or delivery arising from any such Change Order.

Purchase Price may be modified only by mutual written agreement of the Parties because of changes to the Apparatus required or requested by the Buyer during the construction process pursuant to Appendix C, Change Order Policy. Any changes in the Purchase Price resulting from changes to the Apparatus required or requested by the Buyer during the construction process shall be stated in the Change Order signed by both parties. Additional Changes: If various state or federal regulatory agencies (e.g., NFPA, DOT, EPA) require changes to the specification and/or the product that result in a cost increase to comply therewith this cost will be added to the Purchase Price to be paid by the customer.

FINANCIAL STABILITY SPECIFICATIONS
With high-profile instances of fire apparatus manufacturers encountering financial difficulties, it is imperative that fire departments be diligent in evaluating the financial position of the companies they solicit to build on their emergency response vehicles. A contract entered into with a company on shaky ground is a dangerous prospect, since conducting business with a manufacturer in such condition could open the department to monumental problems.

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Take, for instance, the growing theme of manufacturers requiring as opposed to offering prepayment and progressive payment options with a corresponding discount off the price of a vehicle. Such offers are made with an ulterior motive in mind, as it can be generally inferred that manufacturers requiring pre-payments and progressive payments do so because they need your cash today to fund production of other vehicles already in the backlog.

Should problems arise, as has been the case in situations too numerous to mention, your department risks losing any down payments already made or even the entire cost of a piece of equipment should certain pre-pay discount situations go awry.

While pre-payment discounts may be enticing, it is important to know just how stable the manufacturer seeking your funds is before you make that commitment. If you enter into one of these agreements and the manufacturer hits a rough patch, it is you that will be hurting, because your funds may not be recoverable. However, if you enter into a contract with a financially sound manufacturer, you will reap all of the benefits of a well-built truck at a lower cost. You may equally, by taking advantage of the time-value of money, be able to afford more truck than initially thought, because funds saved by leveraging pre-payment options could allow you get some added features that you might not necessarily have been able to afford.

With this in mind, it must be noted that Rosenbauer is a company with rock-solid financial stability. This is a statement not made lightly, as we can prove it to you. We can provide language that you can insert into your bid specifications that stipulates that in order for bids to be accepted by a fire department, the company bidding must meet several fiscal criteria.

The first criteria call for the successful bidder to meet a debt-to-equity ratio not exceeding a 2.0 rating. Rosenbauer presently stands at a 1.51 rating, which is well-below the accepted rating.

This low number results from Rosenbauer owning more assets with a marginal debt service.

This means we are not using lenders to fund our operations, nor our growth.

The second requirement is that the debt coverage ratio of the successful body builder exceeds a 100 rating. The higher the number, the better able a company is to meet its payment obligations with banks and creditors. Rosenbauer’s number is at 279.6, which is nearly three times the required amount. The higher the debt coverage ratio, the easily and more fluidly a company is positioned to pay its monthly obligations and operating costs.

The third criteria require that the equity ratio of the successful bidder must exceed .30 rating. A higher equity ratio indicates that the body builder has increased flexibility to meet its financial obligations which translates into greater financial stability. Rosenbauer currently has an equity ratio of .387 which is well above the accepted rating and an excellent indicator of financial strength.

When exploring and evaluating various manufacturers to consider for building your apparatus, there is little doubt you will find one that stands on as firmly a financial ground as Rosenbauer.

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viability, Rosenbauer continues to demonstrate a strengthening of its financial position in the apparatus manufacturing industry. Because Rosenbauer meets and exceeds all the above-stated financial bid requirements, we are best positioned to ensure customers of a strong relationship with the company, which cannot be claimed by most of our competitors in this volatile market.

The Rosenbauer America Dun and Bradstreet number is 02-447-3584. To acquire a Dun and Bradstreet report, telephone them at 1-800-234-3867 (in Canada 800-463-6362) or visit their web site address at www.dnb.com. Dun and Bradstreet is nationally recognized, independent financial analysis company.

CENTER OF GRAVITY
The apparatus, prior to acceptance, will be required to meet the vehicle stability of the applicable NFPA Automotive Fire Apparatus Standard.

A calculated center of gravity shall be provided. The calculated or measured center of gravity (CG) shall be no higher that 80-percent of the rear axle track width. If so, a tilt table test at the apparatus body builder's facility or Electronic Stability Control (ESC) must be provided on the chassis meeting the requirement of the NFPA 1901 Guideline.

ENGINEERING BLUEPRINTS
ROSENBAUER has submitted "proposal" blueprints which are “representative” of the vehicle being proposed and these have been generated on computer-aided-design (CAD) equipment.

The blueprints are provided as follows:

Sheet No. 1:

23. Left side exterior view

24. Right side exterior view

25. Rear exterior view
ROSENBAUER shall provide construction drawings for approval prior to actual construction of the vehicle.

The design of the equipment is in accordance with the best engineering practices. The equipment design and accessory installation shall permit accessibility for use, maintenance and service. All components and assemblies shall be free of hazardous protrusions, sharp edges, cracks or other elements, which might cause injury to personnel or equipment.

All oil, hydraulic, and air tubing lines and electrical wiring shall be located in protective positions properly attached to the frame or body structure and shall have protective loom or grommets at each point where they pass through structural members, except where a throughframe connector is necessary.

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Parts and components will be located or positioned for rapid and simple inspection and recognition of excessive wear or potential failure. Whenever functional layout of operating components determines that physical or visual interference between items cannot be avoided, the item predicted to require the most maintenance shall be located for best accessibility.

CHANGE ORDERS
To ensure the proper engineering and construction of the purchaser's custom fire apparatus in a timely manner, the contractor shall consider the order final and complete after any changes made during the pre-construction conference are mutually approved. Change orders requested after the pre-construction conference are discouraged. It shall be understood and agreed that any changes, if approved, after the order has been released to Engineering, shall constitute a valid cause for production delay and without penalty to the contractor.

DELIVERY
The apparatus shall be delivered complete and ready for operation. The apparatus, to insure proper break-in of all components, shall be delivered under its own power - rail or truck freight is not acceptable.

BODY MANUAL - PRINTED
Rosenbauer shall provide with the vehicle upon delivery, one (1) complete delivery manual. This manual shall be in a notebook type binder, with reference tabs for each section of the vehicle.

Within each section shall be:

26.Individual component manufacturer instruction and parts manuals

27.Warranty forms for the body

28.Warranty forms for all major components

29.Warranty instructions and format to be used in compliance with warranty obligations

30.Wiring diagrams

31.Installation instruction and drawings for major parts

32.Visual graphics and electronic photos for the installation of major parts • Necessary normal routine service forms, publications and components of the body portion of the apparatus
• Technical publications for training and instruction on major body components • Warning and safety related notices for personnel protection • Cab and chassis manuals on parts, service and maintenance shall be provided

ELECTRICAL SYSTEM MANUAL - ADDITIONAL DIGITAL COPIES
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One (1) additional copies of the truck manuals shall be supplied.

IN PROCESS PHOTOS
There shall be a series of Fire Ace photos provided as the apparatus progresses through the production process. There will be a minimum of four (4) photos per interval and a total of six intervals, one (1) upon chassis arrival, four (4) during construction and one (1) upon completion.

OPERATION AND FAMILIARIZATION MANUAL
The apparatus manufacturer shall supply, at delivery, customized Operation & Familiarization Manual, complete with full-color photos of the actual, completed apparatus with each feature and control identified and its function explained.

Safety, Operation, Maintenance and Troubleshooting sections will include information about each major component of the apparatus (chassis, pump, foam system, generator, electrical devices, etc.). The manual shall be specific to the apparatus (or group of apparatus) being delivered.

All safety and warning labels shall be represented in the manual for subsequent safety inspections to ensure their continued presence on the apparatus.

The manufacturer shall submit a sample manual with the bid proposal. Failure to do so will result in rejection of the proposal. Reference to "on delivery" or "at pre-build" submission is not an acceptable response for the bid document.
“Similar” or “Representative” manuals will not be accepted.

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12.1.Selection of Mayor Pro Tempore

1. Staff Report:

2. Public Comment

3. Possible Action:

Elect Council Member proposed by Mayor Blankley to the position of Mayor Pro Tempore to serve until a successor is elected.

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Page 1 of 2 ends

Gilroy City CouncilDecember 11, 2023

Gilroy City Council
December 11, 2023