Gilroy City Council
September 14, 2026

September 14, 2026 | 6:00 PM Page 1 of 8 City Council
Regular Meeting

CITY COUNCIL

REGULAR MEETING
AGENDA

COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET, GILROY, CA
95020

AMENDED AGENDA
Added Items 10.3, 11.1 and 11.2
5:00 CLOSED SESSION
6:00 REGULAR MEETING
MONDAY, SEPTEMBER 14, 2026 | 6:00 PM
MAYOR
Greg Bozzo

COUNCIL MEMBERS
Dion Bracco
Tom Cline
Terence Fugazzi
Zach Hilton
Carol Marques
Kelly Ramirez
CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE FRIDAY PRIOR TO THE MEETING Remote Participation
Gilroy City Council meetings are held in person. The community may attend in person or via Zoom (video/teleconference). The meetings are also live-streamed on the City's website and YouTube.

Those wishing to participate in the meetings remotely may join using the following link:
https://bit.ly/GilroyCityCouncilMeetings. Additionally, Zoom participants must be running the latest version or will be required to update to it before joining the meeting remotely.

Remote participation is also available by calling (669) 900-6833 and entering webinar ID: 930 2066 6240#. Dial *9 to raise your hand, and be called upon to speak for up to 3 minutes. Dial *6 to unmute.

Public Comment

COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. **Please limit your comments to 3 minutes.** The amount of time allowed per speaker may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda.

Public comment will be heard first from those attending in person, with the submission of a speaker card. Once that is complete, we will move to those on Zoom who have their virtal hand raised. Following public comment from Zoom, we will close the public comment period for that item.

Please note: Once the third speaker has provided comment on an item, there will be no further speaker cards or

September 14, 2026 | 6:00 PM Page 2 of 8 City Council
Regular Meeting
virtual raised hands taken for that item.

Written comments on any agenda item may be emailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline will be provided to the City Council as soon as practicable. Written comments are also available on the City’s Public Records Portal at bit.ly/3NuS1IN.

Written comments will not be read aloud during the meeting. They will be provided to the City Council, included in the meeting record, and posted on the City’s website as submitted. Communications sent to the City Council are public records and may be disclosed pursuant to the California Public Records Act and the Ralph M. Brown Act, unless exempt from disclosure under applicable law. Personal information, including email addresses, telephone numbers, home addresses, and other contact information, is not required to be included with your public comments. Please do not include any information that you do not want to be made public.

In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or [email protected] to help ensure that reasonable arrangements can be made.

If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure.

A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City.

Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to post the documents before the meeting.

KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public.

Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review.

FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT

ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A

VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204.

If you need assistance with translation and would like to speak during public comment, please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or e-mail the City Clerk’s Office at [email protected].

Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o

September 14, 2026 | 6:00 PM Page 3 of 8 City Council
Regular Meeting
envíe un correo electrónico a la Oficina del Secretario de la Ciudad a [email protected].

To access written translation during the meeting, please scan the QR Code or click this link:

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
www.cityofgilroy.org/translate
Choose Language and Click Attend | Seleccione su
lenguaje y haga clic en asistir
Use a headset on your phone for audio or read the
transcript on your device.

Use sus auriculares para escuchar el audio o leer la
transcripción en el dispositivo.

1. CLOSED SESSION - 5:00 PM

1.1. Call to Order

1.2. Roll Call

1.3. Opportunity for Public Comment on Closed Session

1.4. CONFERENCE WITH LABOR NEGOTIATORS - COLLECTIVE BARGAINING UNIT Pursuant to GC Section 54957.6 and GCC Section 17 A.11 (4) Collective Bargaining Unit: Local 2805, IAFF Fire Unit Representing Gilroy Firefighters
City Negotiators: Matt Morley, City Administrator; Michael Horta, Human Resources Director/Risk Manager; LeeAnn McPhillips, Extra Help Special Assistant – Human Resources/Risk Management
Anticipated lssues(s) Under Negotiation: Wages, Hours, Benefits, Working Conditions; Memorandums of Understanding: City of Gilroy and Gilroy Firefighters Local 2805

1.5. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant Exposure to Litigation Pursuant to Paragraph (2) of Subdivision (d) and Paragraph (1) of Subdivision (e) of Government Code Section 54956.9, Gilroy Code Section 17A.11(3)(b). One case

1.6. PUBLIC APPOINTMENT / PUBLIC PERFORMANCE EVALUATION Government Code section 54957(b)(1); Gilroy City Code Section 17A.11(2)

September 14, 2026 | 6:00 PM Page 4 of 8 City Council
Regular Meeting
Title: City Attorney

2. ADJOURN TO OPEN SESSION
Report of any action taken in Closed Session and vote or abstention of each Council Member if required by Government Code Section 54957.1 and GCC Section 17A.13(b); Public Report of the vote to continue in closed session if required under GCC Section 17A.11(5).

The agenda for this regular meeting is outlined as follows:

3. REGULAR MEETING - 6:00 PM

3.1. Call to Order

3.2. Roll Call

3.3. City Clerk's Report on Posting the Agenda

3.4. Pledge of Allegiance

3.5. Invocation

3.6. Orders of the Day

3.7. Employee Introductions

4. CEREMONIAL ITEMS - Proclamations and Awards

4.1. Childhood Cancer Awareness Month Proclamation

5. COUNCIL CORRESPONDENCE (Informational Only)

5.1. Recommendation from the Open Government Commission to Approve Proclamation Request and Activities for Open Government Week November 16- 20, 2026

6. PRESENTATIONS TO THE COUNCIL

6.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY

COUNCIL
This portion of the meeting is reserved for persons desiring to address the Council on matters within the Gilroy City Council’s jurisdiction but not on the agenda. Persons wishing to address the Council are requested to complete a Speaker’s Card located at the entrances and handed to the City Clerk. Speakers are limited to 1 to 3 minutes each, varying at the Mayor’s discretion depending on the number of speakers and length of the agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda.

Written comments to address the Council on matters not on this agenda may be

September 14, 2026 | 6:00 PM Page 5 of 8 City Council
Regular Meeting
e-mailed to the City Clerk’s Office at [email protected] or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1:00 pm on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street, prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1:00pm deadline will be provided to the City Council as soon as practicable. Written material provided by public members under this section of the agenda will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically.

7. REPORTS OF COUNCIL MEMBERS
Council Member Bracco – Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome Center, VTA Mobility Partnership Committee
Council Member Marques – Gilroy Sister Cities, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – ABAG, CalTrain Policy Group (alternate), Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team, VTA Policy Advisory Committee Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Cities Association of Santa Clara County, Gilroy Youth Task Force (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA, Santa Clara Housing and Community Development Advisory Committee Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate)
Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate), Cities Association of Santa Clara County (alternate)

8. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless

September 14, 2026 | 6:00 PM Page 6 of 8 City Council
Regular Meeting
a request is made by a member of the City Council or a member of the public. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the City Council votes to approve. If removed, the item will be discussed in the order in which it appears.

8.1. Approve the minutes of the August 8, 2026 Coffee with the Mayor and the August 17, 2026 City Council Regular Meeting

8.2. Approval of the Fiscal Year 2026 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program For Public Information Associated with the Community Rating System of the National Flood Insurance Program

8.3. Adoption of an Ordinance Amending Chapter 30, Article L of the Gilroy City Code Relating to Architectural and Site Review Permit Process and to Enhance Public Outreach

8.4. Adopt a Resolution amending the FY2026-27 Capital Improvement Program Budget by appropriating an additional $95,000 of Community Facilities District (CFD) funds to the Precast Concrete Fence Project, and approving an additional $95,000 of contingency for the construction contract with Silicon Valley Paving, Inc. for the Project

8.5. Release of Unclaimed Checks to the City's General Fund in Accordance with California Government Code Section 50053

8.6. Claim of Kimberly San Filippo (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)

8.7. Approval of Second Redundant Internet Connectivity and Managed Network Services

8.8. Award Five, Three-Year On-Call Engineering Support Contracts For a Total Notto-Exceed $450,000 Combined Aggregate Between All Contracts, With an Option of Two Additional, One-Year Extension Options of $150,000 Combined Aggregate to: (1) Carollo Engineers, Inc; (2) BKF Engineers; (3) Provost & Pritchard Consulting Group; (4) Schaaf & Wheeler Consulting Civil Engineers; (5) WHB Engineers

8.9. Approval of a Single Source Purchasing Contract With Fairfield Chevrolet (California Police Cars) in the Amount of $194,392.28 for the Purchase of Two Fully Upfitted Chevrolet Tahoe Police Responder Vehicles

8.10. Reappropriate $17,462.89 of Fiscal Year 2026 Economic Development Program Expenses to Fiscal Year 2027 for Downtown Tree Light Repairs

8.11. Letter in Support of Assembly Bill 1761: Improving the Energy Bill Transparency

9. PUBLIC HEARINGS

9.1. Introduction of an Ordinance of the City Council of the City of Gilroy Amending Specified Provisions of Article VIII of Chapter 13 of the Gilroy City Code Relating

September 14, 2026 | 6:00 PM Page 7 of 8 City Council
Regular Meeting
to Tobacco Retailer Permits, Compliance, Enforcement, and Penalties

1. Disclosure of Ex-Parte Communications

2. Staff Report:

Sharon Goei, Community Development Director

3. Open Public Hearing

4. Close Public Hearing

5. Recommended Action:

1. Motion to read the ordinance by title only and waive further reading;

2. Introduce an Ordinance of the City Council of the City of Gilroy amending specified provisions of Article VIII of Chapter 13 of the Gilroy City Code relating to Tobacco Retailer Permits, compliance, enforcement, and penalties.

10. INTRODUCTION OF NEW BUSINESS

10.1. Presentation of Development Services Fee Study

1. Staff Report:

Sharon Goei, Community Development Director

2. Public Comment

3. Recommended Action:

Receive fee study presentation and direct staff to schedule a public hearing for City Council consideration of a resolution updating and establishing various user fees in the Comprehensive Fee Schedule, effective January 1, 2027.

10.2. Update on Homeless Encampment at Sixth Street and Camino Arroyo Drive

1. Staff Report:

Matt Morley, City Administrator

2. Public Comment

3. Recommended Action:

Receive an update on the homeless encampment at Sixth Street and Camino Arroyo Drive and provide input on next steps to staff.

10.3. Consider Adopting an Urgency Interim Ordinance Imposing a Temporary Moratorium on the Acceptance, Processing, and Approval of Applications and Entitlements for New Data Center Facilities Citywide, for a Period Not to Exceed 45 Days

1. Staff Report:

Matt Morley, City Administrator

September 14, 2026 | 6:00 PM Page 8 of 8 City Council
Regular Meeting

2. Public Comment

3. Recommended Action:

1. Determine the action of adopting the Urgency Interim Ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the CEQA Guidelines;

2. Adopt an Urgency Interim Ordinance imposing a temporary moratorium, citywide, on the acceptance, processing, and approval of applications and entitlements for new Data Center facilities, for a period not to exceed 45 days, pursuant to California Government Code Section 65858; and

3. Make findings, as incorporated in the ordinance, that adoption of the ordinance is necessary for the immediate preservation of the public health, safety, and welfare of the City and its residents.

11. FUTURE COUNCIL INITIATED AGENDA ITEMS

11.1. Request to Establish Free Community-Wide Infant Swimming Resource Pilot Program: FAIR Memo (CM Ramirez)

1. Staff Report:

Matt Morley, City Administrator

2. Public Comment

3. Recommended Action:

Council consideration of a future agenda item regarding the potential to establish a free community-wide infant swimming resource pilot program.

11.2. Request to Establish a Legislative Action Committee: FAIR Memo (CM Ramirez)

1. Staff Report:

Matt Morley, City Administrator

2. Public Comment

3. Recommended Action:

Council consideration of a future agenda item regarding the potential to establish a Legislative Action Committee.

12. CITY ADMINISTRATOR'S REPORTS

13. CITY ATTORNEY'S REPORTS

14. ADJOURNMENT

17 Sep 2026 Page 1 of 4
Open Government Commission
Council Correspondence
7351 Rosanna Street, Gilroy, California 95020-6197
Telephone: (408) 846-0202 | http://www.cityofgilroy.org September 17, 2026
To: Gilroy City Council
Matt Morley, City Administrator
From: Gilroy Open Government Commission
Re: Gilroy Open Government Week Proclamation
The Commission seeks to promote the importance of residents and public servants to participate and contribute to democracy by highlighting Gilroy’s Open Government Ordinance. This year marks the 18th anniversary of Gilroy’s Sunshine Law, and the Commission has laid out a plan of action to highlight the ordinance’s importance, while also promoting its benefits to residents through public outreach events. The proclamation and public presentation on November 16, 2026, will serve as the kickoff for the week’s events.

Additional events proposed during the proclaimed week are highlighted in the attached Calendar of Events. The goal is to foster community activity involvement, assist the public in spaces such as the public library, as well as to inform residents via social media.

RECOMMENDATION: The City Council approve the proclamation request declaring November 16 – 20, 2026 as Open Government Week and coordinate on the week’s activities.

This draft proclamation was approved by the Commission with the following vote:

Ayes: #
Noes: #

Absent: #
_________________________
ANN MARIE MCCAULEY, Chair
Open Government Commission
___________________________

MATT MORLEY
City Administrator and Executive Sponsor

Commission Chair
Ann Marie McCauley
Commissioners
Diana Sanchez-Bentz
Janet Krulee
Blanca McMurray
Shayne Somavia

17 Sep 2026 Page 2 of 4
City of Gilroy
Proclamation
Whereas On November 17, 2008, the Gilroy City Council passed Ordinance 2008-11, putting in place by practice and endeavor the Open Government Ordinance. This legislative action established the framework whereby citizens are entitled to participate in their government by accessing public meetings, requesting public records, and petitioning the Open Government Commission.

Whereas, Open Government Week reinforces the City’s role and commitment to the principles of openness and transparency as well as to foster processes that empower the public through participation and access to public information.

Whereas, An open and accessible government is the cornerstone of democracy and is critical in establishing and maintaining the people’s trust and confidence in their government and in the government’s ability to effectively serve its citizens.

Whereas, Declaring an Open Government Week allows us to recognize the importance of transparency, participation in public meetings, accessing public records and communicating with Gilroy’s Council, Boards, Commissions and Committees.

NOW, THEREFORE, I, Greg Bozzo, Mayor of the City of Gilroy, together with the Gilroy City Council, on this __ day of November 2026, do hereby proclaim November 16 through November 20, 2026, as
Gilroy Open Government Week
and encourage all residents to contribute to an Open Government through council correspondence, comment at public hearings, and access public records to remain engaged and informed.

17 Sep 2026 Page 3 of 4
Open Government Week
November 16 – 20, 2026
Calendar of Events
Provide an overview of activities scheduled for Open Government Week and to aid commissioners by determining their availability and preference for each event.

Day Events | Venue Notes
Friday, November 13, 2026 City of Gilroy Email Express Reference:

Proposed Activities #1
Saturday, November 14, 2026 09:30 am - Coffee with the Mayor City Council Chambers
Reference:

Proposed Activities #4
Monday, November 16, 2026 5:00 pm – Public Engagement Assistance City Council Chambers Foyer
Reference:

Proposed Activities #2
6:00 pm – Open Government Week Proclamation
City Council Chambers
6:00+ pm – Open Government Commission Annual Report
City Council Chamber
Tuesday, November 17, 2026 5:00 – 7:00 pm – Ask a Commissioner Gilroy Library
Reference:

Proposed Activities #3
Wednesday, November 18, 2026 5:00 – 7:00 pm – Ask a Commissioner Gilroy Library
Reference:

Proposed Activities #3
Friday, November 20, 2026 Social Media Reference:

Proposed Activities #3

17 Sep 2026 Page 4 of 4

PROPOSED ACTIVITIES DURING OPEN GOVERNMNET WEEK

1. Public Communication & Awareness – Provide a summary of the Open Government Ordinance, Commission and highlight the activities of Open Government Week for public awareness. A small paragraph would be included in the City of Gilroy Email Express to announce Open Government Week starting on Monday, 16 Nov 2026.

2. Public Engagement Assistance – Setup and staff a table in front of the council chambers on Mon, 16 Nov 2026 for City Council Meeting. Help members of the public attending the council meeting with public speaker cards, agenda packets, and respond to any questions they may have.

3. Ask a Commissioner – Setup and staff table at the Gilroy Library to engage with the public, demonstrate how to access public records, City Council meeting recordings, and identify ways the public can submit their input to the City Council (in person, via mail). Moreover, the event will bring awareness to Gilroy’s Public Records Portal as a self-service tool for accessing routine public documents while also facilitating unique public records requests.

4. Coffee with the Mayor (Monthly Spotlight) – Leverage the opportunity with the mayor and public to highlight the Open Government Ordinance, introduce Open Government Commissioners, share calendar of events for the upcoming week and briefly discuss the importance of Gilroy’s Sunshine Law.

5. OGO Training – Introduce the public to the Open Government Ordinance Training.

Show interested members how to access the training, how to navigate through the relevant sections, and respond to questions they may have as a result. This also aids the commission in obtaining public feedback regarding their experience with the training.

6. Social Media Summary – Create pictures with small captions from the various Open Government week events to provide a visual summary and present highlights.

Provide draft posts to the City’s Communications director for review and release on the City’s social media platforms (Nextdoor, Facebook, etc.)

August 8, 2026 | 9:30 AM Page 1 of 1 City Council
Minutes
City of Gilroy
City Council
DRAFT
Minutes
Saturday, August 8, 2026 | 9:30 AM

1. OPENING

1. Call to Order
The meeting was called to order by Mayor Bozzo at 9:30 AM.

Attendance Attendee Name
Present Council Member Dion Bracco
Council Member Terence Fugazzi
Council Member Kelly Ramirez
Mayor Greg Bozzo

2. COFFEE WITH THE MAYOR

1. Increased driver, pedestrian, and bicyclist safety

3. ADJOURNMENT
The Coffee with the Mayor event was adjourned at 10:30 AM.

I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Gilroy on XXXXXXX, 20XX.

Kim Mancera
City Clerk

August 17, 2026 | 5:00 PM Page 1 of 12 City Council
Minutes
City of Gilroy
City Council
DRAFT
Minutes
Monday, August 17, 2026 | 5:00 PM

1. STUDY SESSION - 5:00 PM

1. Call to Order
The study session was called to order by Mayor Bozzo at 5:00 PM.

2. Roll Call
Attendance Attendee Name
Present Council Member Dion Bracco
Council Member Tom Cline
Council Member Terence Fugazzi
Council Member Zach Hilton
Council Member Carol Marques
Council Member Kelly Ramirez
Mayor Greg Bozzo

3. Place-Based Economic Development Strategic Plan Data Update and Economic Vitality Next Steps
Economic Development Director Raissa de la Rosa provided a report and presentation.

David Zehnder and Peter Cheng from Economic & Planning Systems, Inc. (EPS) provided a report and presentation.

Mayor Bozzo opened public comment at 5:51 P.M.

With no speakers, Mayor Bozzo closed public comment.

The study session adjourned at 5:52 P.M.

2. REGULAR MEETING - 6:00 PM

1. Call to Order
The regular meeting was called to order by Mayor Bozzo at 6:01 PM.

2. Roll Call
Attendance Attendee Name
Present Council Member Dion Bracco
Council Member Tom Cline
Council Member Terence Fugazzi
Council Member Zach Hilton

August 17, 2026 | 5:00 PM Page 2 of 12 City Council
Minutes
Council Member Carol Marques
Council Member Kelly Ramirez
Mayor Greg Bozzo

3. City Clerk's Report on Posting the Agenda
City Clerk Kim Mancera reported on the Posting of the Agenda.

4. Pledge of Allegiance
Council Member Fugazzi led the Pledge of Allegiance.

5. Invocation
Pastor Malcolm McPhail with New Hope Community Church led the Invocation.

6. Orders of the Day
None.

7. Employee Introductions
Police Chief Brandon Sanchez introduced Public Safety Communicators Alexandria Kassel and Melissa Talbert.

Assistant City Administrator Harjot Sangha introduced Recreation Supervisor Melissa Pasquale.

3. CEREMONIAL ITEMS - Proclamations and Awards

1. Emergency Management Awareness and National Preparedness Month Proclamation
Mayor Bozzo presented the Emergency Management Awareness and National Preparedness Month Proclamation to Andrew Young.

4. PRESENTATIONS TO THE COUNCIL

1. Arts and Culture Commission Annual Presentation
Arts & Culture Commission Chair Ruben Dario Villa provided a presentation.

2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE

AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY

COUNCIL
Mayor Bozzo opened public comment at 6:16 P.M.

Georgine Scott-Codiga - Placed a conflict of interest question regarding SCRWA.

Stefanie Elle - Believes the Fair Memo process needs to be changed.

August 17, 2026 | 5:00 PM Page 3 of 12 City Council
Minutes
Mahlon Ezeoha - Brought awareness to the dangers of secondhand smoke.

Jan Guffey - Spoke against the planned ICE Detention Center.

Bill O'Connor - Shared guidelines surrounding signage for election candidates.

With no further speakers, Mayor Bozzo closed public comment.

5. REPORTS OF COUNCIL MEMBERS

1. Council Member Bracco – Santa Clara County Library Joint Powers Authority, Santa Clara Water Commission, Santa Clara Valley Water Joint Water Resources Committee, SCRWA
Council Member Fugazzi – Santa Clara Water Commission (alternate), Silicon Valley Regional Interoperability Authority Board (alternate), SCRWA, Visit Gilroy California Welcome Center, VTA Mobility Partnership Committee Council Member Marques – Gilroy Sister Cities, Santa Clara County Library Joint Powers Authority (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate)
Council Member Hilton – ABAG, CalTrain Policy Group (alternate), Santa Clara County Expressway Plan 2040 Advisory Board (alternate), Silicon Valley Clean Energy Authority JPA Board, South County Youth Task Force Policy Team, VTA Policy Advisory Committee
Council Member Ramirez – ABAG (alternate), Gilroy Gardens Board of Directors (alternate), Cities Association of Santa Clara County, Gilroy Youth Task Force (alternate), Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA, Santa Clara Housing and Community Development Advisory Committee Council Member Cline – CalTrain Policy Group (alternate), Gilroy Sister Cities (alternate), Gilroy Youth Task Force, Santa Clara County Expressway Plan 2040 Advisory Board, Silicon Valley Clean Energy Authority JPA Board (alternate), Silicon Valley Regional Interoperability Authority Board, Visit Gilroy California Welcome Center (alternate), VTA Mobility Partnership Committee, VTA Policy Advisory Committee (alternate)
Mayor Bozzo – Gilroy Gardens Board of Directors, Santa Clara Valley Water Joint Water Resources Committee, South County Youth Task Force Policy Team, VTA Board of Directors (alternate), Santa Clara Housing and Community Development Advisory Committee (alternate), Cities Association of Santa Clara County (alternate)
Council Member Bracco - No report.

August 17, 2026 | 5:00 PM Page 4 of 12 City Council
Minutes
Council Member Fugazzi - No report.

Council Member Marques - No report.

Council Member Hilton - Reported on Silicon Valley Clean Energy, VTA, and Association of Bay Area Governments (ABAG).

Council Member Ramirez - No report.

Council Member Cline - No report.

Mayor Bozzo - No report.

6. CONSENT CALENDAR
Motion
Approve the consent calendar.

RESULT: Passed
MOVER: Council Member Tom Cline
SECONDER: Council Member Zach Hilton
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo NAYS: None
ABSENT: None

1. Approve the July 27, 2026 City Council Regular Meeting minutes and the August 3, 2026 City Council Regular Meeting minutes

2. Award of a Professional Services Agreement to Chandler Asset Management, Inc. to provide Investment Management and Advisory Services effective September 1, 2026 through June 30, 2029, and Authorize the City Manager to Execute the Agreement, with Two Optional One-year Extensions

3. Acceptance of Cash and Investment Report as of June 30, 2026

4. Approve the Sixth Amendment to the Tree Pruning and Maintenance Services Agreement with West Coast Arborists, Inc.

5. Claim of Helen Rodriguez (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)

7. BIDS AND PROPOSALS

1. Adopt a Resolution Approving the Plans and Specifications for the Precast Concrete Fence Replacement Project, Amending the FY2026-27 Capital Improvement Program to include the Project, Awarding a Construction Contract to Silicon Valley Paving, Inc. for an Amount Not to Exceed $415,000 with a Total Construction Cost Including Contingency of $456,500, and Amending the FY2026-27 Capital Improvement Program Budget by

August 17, 2026 | 5:00 PM Page 5 of 12 City Council
Minutes
Appropriating $456,500 of Community Facility District (CFD) Funds to the Project
Public Works Project Manager Ryan Osenton provided a presentation and report.

Mayor Bozzo opened public comment at 6:56 P.M.

With no speakers, Mayor Bozzo closed public comment.

Motion
Approve the Plans and Specifications for the Precast Concrete Fence Replacement Project, and Amending the FY2026-27 Capital Improvement Program to include Project No. 801240, and Awarding a Construction Contract to Silicon Valley Paving, Inc. for an Amount Not to Exceed $415,000 for the Precast Concrete Fence Replacement Project; Establishing a construction contingency of $41,500 for a total construction contract amount of $456,500; Authorizing the City Administrator to execute the construction contract; Authorizing staff to approve any amendments, extensions, and change orders until completion of the project in accordance with the plans and specifications up to the project construction amount.

RESULT: Passed
MOVER: Council Member Carol Marques
SECONDER: Council Member Terence Fugazzi
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: None
ABSENT: None
Motion
Approve amending the FY2026-27 Capital Improvement Program Budget by appropriating $456,500 of Community Facility District (CFD) funds to the Project.

RESULT: Passed
MOVER: Council Member Dion Bracco
SECONDER: Council Member Tom Cline
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
ABSENT: None

2. Pilot Program seeking to Award a contract to Citiguard, Inc. for City Parks After-Hours Security for $69,203 and a total not-to-exceed amount of $346,015 over a five-year period and Approval of the Second Amendment to the agreement with Frank & Grossman Landscape Contractors, Inc. for Park Restroom Cleaning and Gate Opening Services for $129,841.60 and a revised not to exceed total of $1,711,718.20.

August 17, 2026 | 5:00 PM Page 6 of 12 City Council
Minutes
Deputy Public Works Director Matt Jones provided a presentation and report.

Mayor Bozzo opened public comment at 7:10 P.M.

Britt Smith - Expressed how she believed it would be redundant to pay the Police Department and an outside security company to monitor parks after hours.

Joshua N. Thompson - Asked which parks would be covered by security.

With no further speakers, Mayor Bozzo closed public comment.

Motion
Award an agreement to Citiguard, Inc. for after-hours park patrol services at five City parks. The agreement would have an initial one-year term of $69,203, with up to four additional one-year administrative extensions, for a total amount not to exceed $346,015 over five years, approve the Second Amendment to the agreement with Frank & Grossman Landscape Contractors, Inc. to add park restroom cleaning and gate-opening services from September 1, 2026, through October 31, 2027; increase the agreement by $129,841.60; and establish a revised total amount not to exceed $1,711,718.20, and authorize the City Administrator to finalize and execute both agreements and related documents, including any authorized administrative extensions, subject to satisfactory performance and available appropriations.

RESULT: Passed
MOVER: Council Member Zach Hilton
SECONDER: Council Member Dion Bracco
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: Council Member Terence Fugazzi
ABSENT: None
Motion
Adopt a resolution amending the FY 2027 adopted budget to increase appropriations in the Facilities Fund (615) by $92,744.40 and decreasing appropriations in the General Fund (100) by $16,489.

RESULT: Passed
MOVER: Council Member Zach Hilton
SECONDER: Council Member Carol Marques
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: Council Member Terence Fugazzi
ABSENT: None

August 17, 2026 | 5:00 PM Page 7 of 12 City Council
Minutes

3. Award a Professional Services Agreement to KTU&A for Preparation of a New Parks and Recreational Trails Master Plan in an Amount Not to Exceed $310,000
Management Analyst Trainee Bryan Rodriguez provided a presentation and report.

Mayor Bozzo opened public comment at 7:25 P.M.

Greg Felios - Spoke in favor of awarding a contract to KTU&A.

With no other speakers, Mayor Bozzo closed public comment.

Motion
Award a professional services agreement to KTU&A in an amount not to exceed $310,000 for preparation of a new Parks and Recreational Trails Master Plan and Authorize the City Administrator to finalize and execute the agreement and associated documents necessary to implement the project within the approved project budget.

RESULT: Passed
MOVER: Council Member Zach Hilton
SECONDER: Council Member Kelly Ramirez
AYES: Council Member Dion Bracco, Council Member Tom Cline, Council Member Terence Fugazzi, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: None
ABSENT: None

8. PUBLIC HEARINGS

1. Introduction and First Reading of an Ordinance Amending Chapter 30, Article L of the Gilroy City Code Relating to Architectural and Site Review Permit Process and to Enhance Public Outreach
Community Development Director Sharon Goei and Planning Manager Michael Fossati provided a presentation and report.

Mayor Bozzo opened the public hearing at 7:59 P.M.

Serina Murphy - Spoke opposing the Amazon Data Center.

Georgine Scott-Codiga - Spoke in favor of the Planning Commission's EIR recommendation.

Britt Smith - Spoke opposing the Amazon Data Center
Kyle Short - Urged Council to expand notifications and reduce fees.

August 17, 2026 | 5:00 PM Page 8 of 12 City Council
Minutes
Mak Gupta - Spoke in favor of the planned Amazon Data Center.

Linda Berti - Posed questions about the planned Amazon Data Center.

Jack M. - Spoke opposing the Amazon Data Center.

Armando Benavides - Spoke against the planned Amazon Data Center.

Justin Sweatt - Spoke opposing the Amazon Data Center.

Landon Sepulveda - Spoke opposing the Amazon Data Center.

Ron Kirkish - Shared info about the planned Amazon Data Center.

Ethan Myers - Spoke opposing the Amazon Data Center.

Bill O'Connor - Spoke in favor of the planned Amazon Date Center.

Joshua N. Thompson - Spoke opposing the Amazon Data Center.

Cindy Reed - Spoke opposing the Amazon Data Center.

Connie Rogers - Spoke in favor of the Planning Commission's EIR recommendation.

Basil Romero - Spoke in favor of the planned Amazon Data Center.

Lauren Howsman - Spoke opposing the Amazon Data Center.

Sana - Spoke opposing the Amazon Data Center.

David Almeida - Spoke in favor of the planned Amazon Data Center.

Elizabeth Porcella (Zoom) - Spoke opposing the Amazon Data Center.

Martha Lopez (Zoom) - Spoke opposing the Amazon Data Center.

Sharon Luna (Zoom) - Spoke opposing the Amazon Data Center.

With no further speakers, Mayor Bozzo closed public comment.

Motion
Determine the proposed ordinance is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061 (b)(3) (the “common sense” exemption) for the adoption of an ordinance relating to Architectural and Site Review Permit Process and to enhance public outreach.

RESULT: Passed
MOVER: Council Member Kelly Ramirez

August 17, 2026 | 5:00 PM Page 9 of 12 City Council
Minutes
SECONDER: Council Member Carol Marques
AYES: Council Member Terence Fugazzi, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: Council Member Dion Bracco
ABSENT: None
Motion
Motion to read the ordinance by title only and waive further reading of the ordinance.

RESULT: Passed
MOVER: Council Member Kelly Ramirez
SECONDER: Council Member Zach Hilton
AYES: Council Member Dion Bracco, Council Member Terence Fugazzi, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: None
ABSENT: None
Motion
Introduce an ordinance amending Chapter 30 (Zoning), Article L (Planning Department Applications) relating to the Architectural and Site Review Permit Process.

RESULT: Passed
MOVER: Council Member Kelly Ramirez
SECONDER: Council Member Terence Fugazzi
AYES: Council Member Terence Fugazzi, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: Council Member Dion Bracco
ABSENT: None
Provide direction to staff to bring back objective design standards (in concurrence with residential design standards) for commercial/industrial projects that consider community needs, economic development, energy use, environmental impacts, public health, and neighborhood quality of life.

The meeting recessed at 8:52 P.M. and reconvened at 9:02 P.M.

9. INTRODUCTION OF NEW BUSINESS

1. Authorization for Council Travel to the League of California Cities Annual Conference, Selection of Voting Delegate, and Direction Regarding the Proposed League Resolution

August 17, 2026 | 5:00 PM Page 10 of 12 City Council
Minutes
City Administrator Matt Morley provided a report.

Mayor Bozzo opened public comment at 9:07 P.M.

With no speakers, Mayor Bozzo closed public comment.

Motion
Authorize Travel for Council Member Ramirez to attend the League of California Cities (League) Annual Conference and Select Council Member Ramirez as the voting delegate.

RESULT: Passed
MOVER: Council Member Tom Cline
SECONDER: Council Member Carol Marques
AYES: Council Member Dion Bracco, Council Member Terence Fugazzi, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: None
ABSENT: None
Motion
Identify if Council desires to support voting on the League resolution identified by Council Member Ramirez.

RESULT: Passed
MOVER: Council Member Carol Marques
SECONDER: Council Member Terence Fugazzi
AYES: Council Member Dion Bracco, Council Member Terence Fugazzi, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: None
ABSENT: None

2. Amazon Data Services Reimbursement Agreement for Recycled Water Improvements and Memorandum of Understanding with South County Regional Wastewater Authority
Utilities Director Derek Cray provided a presentation and report.

Mayor Bozzo opened public comment at 9:46 P.M.

Georgine Scott-Codiga - Raised questions regarding SCRWA conflict of interest.

David Almeida - Raised questions regarding project phases.

Greg Felios - Spoke regarding the upcoming SCRWA meeting.

August 17, 2026 | 5:00 PM Page 11 of 12 City Council
Minutes
Britt Smith - Spoke regarding community communication.

Camilla James - Posed questions regarding Amazon Data Center.

Gina Johnson - Spoke regarding Amazon Data Center.

Ron Kirkish - Spoke regarding Amazon Data Center.

Joel Goldsmith - Posed questions regarding Amazon Data Center.

Tim MacKenzie (Zoom) - Spoke opposing the Amazon Data Center.

Violet (Zoom) - Spoke regarding the Amazon Data Center.

Martha Lopez (Zoom) - Spoke opposing the Amazon Data Center.

Houston (Zoom) - Spoke opposing the Amazon Data Center.

With no further speakers, Mayor Bozzo closed public comment.

Motion
Approve the Agreement with Amazon Data Services to reimburse the City of Gilroy (City) for design and construction of Recycled Water Improvements at the South County Regional Wastewater Authority site.

RESULT: Passed
MOVER: Council Member Terence Fugazzi
SECONDER: Council Member Tom Cline
AYES: Council Member Dion Bracco, Council Member Terence Fugazzi, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: None
ABSENT: None
Motion
Direct staff to engage with South County Regional Wastewater Authority (SCRWA) representatives to negotiate and execute a Memorandum of Understanding for reimbursement of the recycled water improvements.

RESULT: Passed
MOVER: Council Member Zach Hilton
ONDER: Council Member Kelly Ramirez
AYES: Council Member Dion Bracco, Council Member Terence Fugazzi, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Kelly Ramirez, Mayor Greg Bozzo
NAYS: None
ABSENT: None

August 17, 2026 | 5:00 PM Page 12 of 12 City Council
Minutes

10. CITY ADMINISTRATOR'S REPORTS
No report.

11. CITY ATTORNEY'S REPORTS
No report.

12. ADJOURNMENT
With no additional business before the Council, the meeting was adjourned at 10:12 P.M I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Gilroy on XXXXXXX, 20XX.

Kim Mancera
City Clerk

8.2. City of Gilroy

STAFF REPORT
Agenda Item Title: Approval of the Fiscal Year 2026 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program For Public Information Associated with the Community Rating System of the National Flood Insurance Program
Meeting Date: September 14, 2026
From: Matt Morley, City Administrator
Department: Public Works
Submitted by: Nisha Patel, City Engineer
Prepared by: Susana Ramirez, Engineer
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure

RECOMMENDATION
Receive the Fiscal Year 2026 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional Program for Public Information associated with the Community Rating System of the National Flood Insurance Program.

EXECUTIVE SUMMARY
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows participating communities to earn flood insurance premium discounts for properties in flood zones by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

This report meets the FEMA requirements for sharing the program's annual report with the governing body.

BACKGROUND

8.2. The City has participated in FEMA's CRS Program under the NFIP since May 1, 2007.

A total of eleven communities in Santa Clara County are involved in the CRS Program in collaboration with Valley Water.

The Program for Public Information (PPI) is an ongoing and voluntary local effort within the CRS Program to identify, prepare, implement, and monitor a range of public information activities that meet specific local needs. The CRS credits the implementation of public outreach projects identified in the PPI, which in turn helps the participating community achieve better insurance premium discounts for properties located in flood zones. Through the PPI planning process, activities are monitored, evaluated, and revised to improve effectiveness. In addition to updating the PPI every five years, FEMA requires an Annual Evaluation Report on PPI efforts and requires the communities to share the annual report with their governing bodies.

These eleven agencies collectively developed and adopted the 2021 Multi-Jurisdictional PPI, which is scheduled for updates every five years. The Fiscal Year 2026 annual evaluation report is the final report within the current five-year program. Valley Water has been the lead agency in performing the PPI but is considering withdrawing from the program. The City will have to decide if we want to create a PPI program and perform the activities going forward.

During the collaborative PPI process, participating agencies identified key flood risk reduction messages and designed an educational program to effectively convey these messages. FEMA requires the elected body of each community to approve the PPI to earn points for having an approved plan under the NFIP's CRS. The City currently holds a CRS class rating of 7, which provides a 15% discount on NFIP flood insurance policies for properties located within the special flood hazard area or the 100-year floodplain, and a 5% discount for properties outside a floodplain.

ANALYSIS
Participation in the CRS is voluntary and requires a commitment of staff resources for management and maintenance. In return, property owners receive a 15-percent reduction in NFIP flood insurance premiums as a Class 7 designated community. This reduction is a significant advantage for property owners opting for federal flood insurance.

The CRS provides communities with a structured framework for reducing flood risk through enhanced public education and floodplain management activities. An essential component of the CRS is the PPI, which allows jurisdictions to plan and execute outreach initiatives tailored to local needs. Communities that adopt and implement a formal PPI are eligible for additional CRS credit, reflecting a commitment to proactive, coordinated, and data-informed public communication. The PPI facilitates the establishment of a cohesive public information strategy, featuring defined goals, targeted messaging, and measurable outcomes.

8.2. The Santa Clara County Multi-Jurisdictional PPI is managed collaboratively by a committee comprised of both agency staff and community stakeholders, ensuring that outreach efforts are relevant, effective, and inclusive. In the City of Gilroy, the committee includes representatives from the Public Works Department and community stakeholder Ms. Merna Leal, a Gilroy resident and former District CRS Program Manager.

The Annual Evaluation Report serves as a mechanism for assessing the effectiveness of implemented activities and identifying opportunities for refinement in future outreach planning.

Valley Water has led the Santa Clara County Multi-Jurisdictional PPI but has announced it is considering withdrawal from the program. The Public Works Department is exploring various options regarding the continuation of the PPI at a local level.

In the absence of participation in the County-wide Multi-Jurisdictional PPI, the City will need to develop an independent public information strategy. This process will demand substantial staff time and resources to create, implement, and maintain a program that aligns with FEMA’s CRS criteria.

ALTERNATIVES
The work associated with this report is complete and there is no alternative.

FISCAL IMPACT/FUNDING SOURCE
Approval of the Fiscal Year 2026 Annual Evaluation Report will have no direct fiscal impact on the City. The expenses related to the development, coordination, and ongoing administration of the Multi-Jurisdictional PPI through the conclusion of Fiscal Year 2026 are entirely covered by the Santa Clara Valley Water District’s adopted budget. Costs related to the City’s continued participation in a local PPI beyond Fiscal Year 2026 are currently unknown. Additionally, substantial staff time and coordination will be necessary to establish an independent local PPI in the future.

PUBLIC OUTREACH
A copy of the Fiscal Year 2026 Annual Evaluation Report for the Santa Clara County Multi-Jurisdictional PPI will be available on the Public Works Flood Management webpage.

NEXT STEPS
Staff will assess the costs and resources necessary to conduct an independent local

8.2. PPI to evaluate the feasibility of maintaining the program. The City's annual CRS program evaluation is scheduled for the fall of 2026, during which PPI points will be allocated for the current reporting period.

Attachments:

1. FY26 Annual Evaluation Report

FC14 MEMORANDUM
FC 14 (03-11-25)

TO: Melanie Richardson, P.E.

Interim Chief Executive Officer
FROM: Rachael Gibson
Chief of External Affairs
SUBJECT: FY26 Annual Evaluation Report
(Year 5: July 2025 – June 2026) for the 2021
Santa Clara County Multi-Jurisdictional
Program for Public Information (PPI)
DATE: August 10, 2026
Valley Water continues to support local partners in the Federal Emergency Management Agency's (FEMA's) National Flood Insurance Program (NFIP) Community Rating System (CRS) program. The CRS is a voluntary incentive program that recognizes and encourages community floodplain management activities that exceed the minimum NFIP requirements.

Through the CRS, flood insurance holders in participating communities receive discounted premium rates to reflect the reduced flood risk. The three goals of the CRS are:

1. Reduce flood damage to insurable property,

2. Strengthen and support the insurance aspects of the NFIP, and

3. Encourage a comprehensive approach to floodplain management.

Background
Valley Water has supported the local CRS program since 1998. Since Valley Water is not a land-use agency (i.e., city, town, or county), it is not considered an NFIP community and does not technically qualify to participate in the CRS program.

Valley Water's flood risk reduction activities throughout Santa Clara County (county) earns CRS credits that are transferred to each CRS participating community, supporting savings on NFIP insurance policies within those jurisdictions. Currently, 11*1 of the 16 communities (cities, towns, and the county) within Santa Clara County participate in the CRS program.

FEMA first introduced the Program for Public Information (PPI) as a CRS creditable activity in 2013. The PPI encourages CRS-participating communities to work with local stakeholders to design a community outreach program on flood risk reduction that best fits local needs. This can be done as a single or multi-jurisdictional effort. 2021 Santa Clara County Multi-Jurisdictional Program for Public Information (PPI) On April 27, 2021, the Valley Water Board of Directors adopted the 2021 PPI following completion of the 2015 PPI; the governing bodies of the CRS participating communities adopted the 2021 PPI soon thereafter.

In addition to updating the PPI every five years, FEMA requires CRS communities seeking continued CRS credit to complete an Annual Evaluation Report on PPI efforts and share the report with their governing bodies. Attached is the final Annual Evaluation Report for Fiscal Year 26 (Year 5 of the 2021 PPI). Overall, the CRS Users Group/PPI Committee successfully implemented and completed the 2021 PPI in FY26.

Please direct questions about the PPI Annual Evaluation Report to Amy Fonseca, Acting Manager, Office of Civic Engagement at (408) 630-3005.
*1 Current Participating CRS Communities include: Valley Water and the Cities of Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, Mountain View, Palo Alto, San Jose, Santa Clara, and Sunnyvale.

Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Melanie Richardson, P.E.

Interim Chief Executive Officer Page 2 of 2 August 10, 2026 Rachael Gibson
Chief of External Affairs
External Affairs Division
Date
Attachment: Annual Evaluation Report for FY26 (Year 5) for the 2021 Santa Clara County MultiJurisdictional Program for Public Information (PPI) cc: R. Gibson, K. Yasukawa, A. Fonseca, CRS File
Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C 8/13/2026

Santa Clara County Multi-Jurisdictional Program for Public Information 2021 FY26 Annual Evaluation Report
(Year 5: July 2025 to June 2026)
July 2026
Prepared by:

Santa Clara Valley Water District
and
Santa Clara County CRS communities
Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

ATTACHMENT 1
I. INTRODUCTION
The Community Rating System (CRS) is a voluntary program of the Federal Emergency Management Agency’s (FEMA) National Flood Insurance Program (NFIP). The CRS program allows communities to earn flood insurance premium discounts for their residents and businesses by implementing local mitigation, floodplain management, and outreach activities that exceed the minimum NFIP requirements to reduce the risk of flooding.

In Santa Clara County, 11 (eleven) communities, including Santa Clara Valley Water District (Valley Water) have actively participated in the FEMA NFIP CRS for over 30 years.

The CRS participating communities (CRS communities) are City of Cupertino, City of Gilroy, City of Los Altos, City of Milpitas, City of Morgan Hill, City of Mountain View, City of Palo Alto, City of San Jose, City of Santa Clara, City of Sunnyvale, and the Santa Clara Valley Water District (Valley Water).

CRS communities, along with their external non-governmental stakeholders, non-CRS communities: City of Saratoga, Town of Los Altos Hills, Town of Los Gatos, and the County of Santa Clara who opted to join the 2021 Program for Public Information (PPI), comprised the 2021 PPI Committee. The original 2021 PPI Committee is listed in Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee of the 2021 PPI (Attachment 1). Since the development of the 2021 PPI, there may have been changes to the community’s original 2021 PPI Committee members (either the internal representatives to the organization and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.

CRS-creditable PPIs can be single or multi-jurisdictional. For the 2021 PPI, FEMA requires that each CRS community provide at least two representatives to the regional PPI Committee to meet the credit requirement, with at least half of the representatives from outside the local government. Additionally, at least half of the representatives must attend all the meetings of the regional PPI Committee.

An essential benefit of the PPI Committee’s work is close collaboration between local public agency staff who work on flood protection throughout Santa Clara County. Together, PPI Committee members continue strengthening their individual CRS programs and ensuring communities can evaluate their flood programs against a nationally recognized benchmark.

The 2021 PPI Committee, the remaining non-CRS communities (City of Saratoga, Town of Los Gatos, Town of Los Altos Hills, and the County of Santa Clara), and other interested parties make up the Santa Clara County CRS Users Group.

The Santa Clara County CRS Users Group collaborates to ensure floodplain management activities provide enhanced public safety, reduced damage to property and public infrastructure, and avoidance of economic disruption and loss in Santa Clara County. Through the five-year PPI development and the annual reporting process, members of the SC County CRS Users Group learn from one another about local floodplain management activities, including flood protection and land use issues.

Under the CRS program, flood insurance premium rates are discounted to reward CRS communities’ actions that meet the three goals of the CRS:
(1) reduce flood damage to insurable property.
(2) strengthen and support the insurance aspects of the NFIP; and (3) encourage a comprehensive approach to floodplain management.

Flood insurance premiums for CRS communities are reduced in 5% increments for every 500 CRS points earned.

As of May 31, 2026, the total savings for Santa Clara County residents from CRS discounts are approximately $2 million.
1 of 57
Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

ATTACHMENT 1
Valley Water is the lead flood protection agency for Santa Clara County. Valley Water performs many flood preparedness outreach and stream stewardship/maintenance activities that can earn credit points for CRS communities. Since Valley Water is not a land-use agency, the points Valley Water earns as a “fictitious community” provide a foundation upon which the CRS communities can build. FEMA approved this unique arrangement with Valley Water in 1998.

The CRS Coordinator’s Manual, 2013 Edition, included the option to undertake a Program for Public Information (PPI), which standardizes our flood preparedness outreach messages and increases communities’ CRS points.

Each participant of the PPI Committee brings unique perspectives and suggestions that enhance the PPI. Each community must adopt the PPI through a formal vote by the community’s governing body.

In 2013, Valley Water helped initiate and facilitate the effort to develop the first Multi-Jurisdictional PPI, enabling all Santa Clara County CRS communities to work together and benefit from the effort. Non-CRS communities were also invited to participate in developing the PPI. This work effort resulted in the 2015 Multi-Jurisdiction PPI (2015 PPI).

On April 14, 2015, Valley Water’s Board adopted the 2015 PPI, which sunset in April 2020; the other CRS communities’ governing bodies adopted the 2015 PPI soon thereafter.

Under the CRS, a PPI must be updated every five years. Each subsequent year after adopting the PPI, the PPI Committee must submit an annual evaluation report to FEMA describing the PPI implementation for the prior fiscal year. The PPI Committee must evaluate whether the flood risk reduction messages in the PPI remain relevant and adjust the PPI as needed. The annual evaluation report is shared with each CRS community’s governing body as an informational item.

As required for CRS credit, annual evaluation reports for FY16 (Year 1 of the 2015 PPI) through FY19 (Year 4 of the 2015 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

In FY20 (Year 5 of the 2015 PPI), the PPI Committee updated the 2015 PPI, which had expired. The Insurance Services Office (ISO), FEMA’s CRS program management contractor, exempted the PPI Committee from submitting an annual evaluation report for FY20 (Year 5 of the 2015 PPI) as the committee focused on updating the document.

In February 2020, Valley Water hosted the start of the five-year PPI update process. Fifteen Santa Clara County communities worked together to update the 2015 PPI. These communities included the current 11 CRS communities as well as four non-CRS communities that expressed interest in joining the 2015 PPI and possibly the CRS program. Staff and external stakeholders from each agency participated in developing the new PPI.

In March 2020, the Coronavirus (COVID-19) outbreak started. The California State Emergency Services Act, the Governor’s Emergency Declaration related to the COVID-19 pandemic, the Governor’s Executive Order N-29-20, and Order of the County of Santa Clara Public Health Officer dated March 16, 2020, went into effect.

The COVID-19 pandemic caused far-reaching, unprecedented changes. Businesses and organizations faced economic and operational uncertainty across every industry and sector. The workforce impacts during COVID-19 caused delays beyond control, including the PPI Committee’s ability to continue its work of updating the 2015 PPI. Many communities shifted priorities to respond to the public health crisis; therefore, FEMA provided an extension of completing the update to the 2015 PPI to early 2021.

The 2021 PPI Committee reconvened in October 2020 to resume the 2015 PPI update. Several virtual meetings followed until the 2021 PPI Committee completed the 2021 PPI in April 2021. The 2021 PPI was adopted by CRS communities, as indicated in Table 1. Adoption Dates 2021 PPI. 2 of 57
Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

ATTACHMENT 1
II. 2021 PPI DEVELOPMENT PROCESS
Valley Water, CRS, and non-CRS communities initiated the 2021 PPI process in February 2020.

Discussions were postponed due to COVID-19; the process was reinitiated in October 2020. The Santa Clara County 2021 Multi-Jurisdictional Program for Public Information document was completed in April 2021 (refer to Section I. Introduction for COVID-19-related delays).

Virtual meetings were held between 2020 and 2021 to develop the 2021 PPI. FEMA’s six priority topic messages and the three additional messages identified in the 2015 PPI carried forward into the 2021 PPI. The 2021 PPI Committee felt all nine topics and supporting messages were still relevant for reaching Santa Clara County residents and ensuring they were flood-ready.

The below listed is Table 3 in the 2021 PPI: CRS Priority Messages Topic
Number Topic message Public Message(Select one message per topic) TOPIC #1 Know your flood hazard
• Know your flood risk
• Contact your floodplain manager to find out if your
property is in a floodplain
• Check if your home or business is in a
Special Flood Hazard Area
TOPIC #2 Insure your property for your flood
hazard
• Get flood insurance ahead of time
• Insure your property
• There is a 30-day waiting period for the policy to take place
TOPIC #3 Protect people from the flood hazard
• Put your 3-day emergency kit together
• Follow evacuation orders
• Learn the best route to high ground
TOPIC #4 Protect your property from the flood
hazard
• Protect your home from flood threats
• Prepare your home
• Sandbags can offer protection against a foot or less of floodwater
• Get sandbags before a flood
TOPIC #5 Build responsibly
• Build responsibly in floodplains
• Comply with development requirements
• Check with your city/county floodplain manager before you build
TOPIC #6 Protect natural floodplain functions
• Keep creeks clean and flowing
• Keep debris and trash out of our streams
• Don’t pollute, dump, or drain anything in creeks
Additional Outreach Topic Messages
(only one message per topic)
TOPIC #7 Develop an emergency plan • Develop an emergency plan TOPIC #8 Download disaster apps • Download disaster emergency apps TOPIC #9 Understand shallow flooding risks––
don’t drive through standing water
• Understand shallow flooding risks - don’t drive through standing water
The 2021 PPI Committee worked between the meetings to draft the 2021 PPI and review the extensive list of outreach and flood response projects (Attachment 2).

Based on the 2021 PPI Committee’s evaluation of the 2015 PPI, the consensus was that most of the 2015 PPI flood risk reduction messages were still relevant, so only minor edits were incorporated as needed. This became the basis for the 2021 PPI; therefore, no additional FEMA review was required, as the 2015 PPI already ensured its provisions were fully compliant with FEMA requirements.

FEMA's ISO CRS Specialist and Technical Reviewers determine how many CRS points the 2021 PPI activities earn. The PPI Committee estimates that of the possible 350 points for Activity 330, each CRS community could earn up to 300+/- points for PPI efforts.

Once Valley Water approved the 2021 PPI (5-Year Plan), the final document was provided to the 2021 PPI Committee to present to their governing bodies for adoption and implementation. 3 of 57
Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

ATTACHMENT 1
Table 1. Dates of 2021 PPI Adoption shows each agency's 2021 PPI approval dates; all 11 CRS communities have adopted the 2021 PPI.

Table 1. Adoption Dates of the 2021 PPI
Community Date Presented Adopted
Santa Clara Valley
Water District 4/27/21 X
City of Cupertino 8/17/21 X
City of Gilroy 7/01/21 X
City of Los Altos 7/13/21 X
Town of Los Altos Hills
(*non-CRS community)
Not required Not required
Town of Los Gatos
(*non-CRS community)
Not required Not required
City of Milpitas 5/18/21 X
City of Morgan Hill 6/16/21 X
City of Mountain View 6/22/21 X
City of Palo Alto 6/14/21 X
City of San Jose 11/16/21 X
City of Santa Clara 7/06/21 X
County of Santa Clara
(*non-CRS community)
Not required Not required
City of Saratoga
(*non-CRS community)
Not required Not required
City of Sunnyvale 6/29/21 X
Total Approved 11
*Non-CRS communities are encouraged to participate in the ongoing efforts and initiatives of the Santa Clara County CRS Users Group and/or PPI Committee; however, those who opted to participate in the 2021 PPI are not required to adopt the PPI or share annual evaluation reports with their governing bodies.

III. ANNUAL EVALUATION REPORTS
The 2021 PPI states that the 2021 PPI Committee will meet at least once yearly to evaluate the PPI and incorporate any needed revisions. This meeting is coordinated in conjunction with the ongoing CRS User’s Group meetings, which occur at least twice a year.

The evaluation will cover the following:
● Review of projects that were completed.
● Evaluate progress toward outcomes.
● Provide recommendations on projects that have not been completed. ● Provide recommendations for new projects not previously identified. ● Address any Target Audience changes; and
● Assess the program's impact during an actual flood event if one has occurred.

The 2021 PPI Committee prepares the annual evaluation report for submission with each CRS community’s annual CRS recertification package (or scheduled 5-year cycle visits). The annual evaluation report is then shared with each CRS community governing body as an informational item.

As required, annual evaluation reports for FY22 (Year 1 of the 2021 PPI) through FY26 (Year 5 of the 2021 PPI) were prepared, sent to each CRS community’s governing body, and included in each community’s respective annual recertifications or as part of a community’s documentation for those that were cycled on any given year.

Section V. 2024 Santa Clara County CRS Users Group/PPI Committee Meetings – Monitoring and Evaluating the 2021 PPI of this annual evaluation report summarizes the meetings held to develop the FY26 Annual Evaluation Report (Year 5 of the 2021 PPI).
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ATTACHMENT 1
Table 2 below shows how each community expects to share the FY26 Annual Evaluation Report with its governing body.

Table 2. How the 2021 PPI FY26 (Year 5) Annual Evaluation Report will be shared with the Community’s Governing Body
Community Method for Sharing
Santa Clara Valley Water District Board Non-Agenda Item City of Cupertino Consent Item Council Agenda
City of Gilroy Consent Calendar
City of Los Altos Council Informational Staff Report
Town of Los Altos Hill (*non-CRS community) Not required Town of Los Gatos (*non-CRS community) Not required
City of Milpitas Memo to City Council
City of Morgan Hill Council Consent Calendar
City of Mountain View Council Weekly Update “Council
Connection”
City of Palo Alto Informational Staff Report
City of San Jose Council Consent Calendar
City of Santa Clara Council Consent Calendar
County of Santa Clara (*non-CRS community) Not required City of Saratoga (*non-CRS community) Not required
City of Sunnyvale City Manager’s “Update Sunnyvale”
*Non-CRS communities are not required to share annual evaluation reports with their governing bodies.

IV. 2021 PPI ACCOMPLISHMENTS FOR FY26
The 2021 PPI Committee identified three efforts needed from each CRS community to prepare and finalize subsequent annual evaluation reports.

1. Governing bodies must adopt the 2021 PPI (Table 1. Adoption dates of the 2021 PPI). The 2021 PPI Committee must prepare an annual evaluation report and share it with its governing body as informational items (Table 2. How the 2021 PPI Annual Evaluation Report for FY26, Year 5 will be shared with the Community’s Governing Body).

2. For each fiscal year (July 1 - June 30), the communities must implement and monitor the outreach/flood response projects identified in Appendix A, CRS Creditable Outreach and Flood Response Projects by CRS Community of the 2021 PPI (Attachment 2).

3. The PPI Committee must review and consider the ‘New Initiatives’ identified in the 2021 PPI (page 66) for advancing flood risk reduction efforts.

Governing Bodies Approval: All 11 CRS communities’ governing bodies, including Valley Water, adopted the 2021 PPI. Each agency (Community) shows the approval dates in Table 1 noted above.

Tracking System: The 2021 PPI is multi-jurisdictional and includes 15 agencies (11 CRS communities and four non-CRS communities). Tracking implementation is quite complex compared to a single-agency PPI. As the informal lead agency, Valley Water oversees the record-keeping to ensure consistency throughout the county. An electronic file-sharing system, Egnyte, is set up with folders for each community to file and share documents related to the 109 potential outreach/flood response projects identified in the 2021 PPI and all CRS-related documentation. This also includes a comprehensive spreadsheet tracking which lists outreach projects accomplished in any given fiscal year by each community (Attachment 2). This spreadsheet, along with the annual evaluation report, will be submitted with annual CRS recertifications or as part of scheduled 5-year cycle visits.
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ATTACHMENT 1
ISO assigns credit for Valley Water outreach/flood response projects to all Santa Clara County CRS communities’ ratings. Some communities also choose to carry out and report on their own outreach/flood response projects, in addition to those of Valley Water. These projects are shown on the composite spreadsheet (Attachment 2 - Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY26 Project Accomplishments) and include input from each agency.

The PPI Committee discussed the benefits of using the Egnyte shared filing system for tracking the 2021 PPI outreach/flood response projects and all CRS-related documentation. The PPI Committee also discussed ensuring each agency regularly uploads its CRS documentation. These benefits are:
- Information Share/Knowledge Transfer: CRS communities can view each other’s program documentation.

When a community improves its CRS rating, another community can access the documents submitted to determine how the CRS credited activities helped improve the score. - Document Repository: A central location for CRS-related documentation, organized to mirror the CRS Coordinator’s Manual (by community/activity/element), proves helpful when a community experiences staff turnover.
- Documentation Submittals: CRS documents are organized and easy to share with the CRS Specialists conducting cycle visits and/or annual recertification.

Summary of PPI Projects Accomplished in FY26
Attachment 2 of this annual evaluation report includes the complete outreach/flood response project list. It lists all projects proposed in the 2021 PPI, with a “Project Accomplishments” column noting actions taken during the fourth year, FY26 of the 2021 PPI.

Audiences Projects Accomplished
Community at Large (CAL) 81 potential projects, 64 accomplished Residents and Businesses in the Special Flood
Hazard Area (SFHA)
18 potential projects, 16 accomplished
Messengers to Other Target Audiences
(Organizations & Businesses Serving the
Community)
10 potential projects, 10 were accomplished
*Total Accomplished Projects 90 of 109
* Note: All projects carried out by CRS communities were accomplished in FY26. Variance in the number of potential projects versus accomplished projects is due to no updates from non-CRS communities, which is not required for this annual evaluation report.

These numbers go well beyond the minimum requirements of the CRS program for PPI credit under Activity 330. We anticipate all CRS communities will receive the maximum number of credits for our collective efforts in FY26.

Valley Water’s Outreach/Flood Response Projects
The 2021 PPI Committee identified each community's outreach/flood response projects. The implementation of these projects is reflected in the ‘FY26 (Year 5) of the 2021 PPI Project Accomplishments’ column of Attachment 2.

FY26 Annual Flood Awareness Campaign
Valley Water’s FY26 Flood Awareness Campaign (Attachment 3 for more details) effectively educated and engaged residents in Santa Clara County about the risks of flooding, emphasizing the importance of proactive preparation and access to vital safety resources. The campaign leveraged cutting-edge technologies like digital geo-targeting and multilingual outreach, blending traditional strategies with innovative solutions to connect with communities at risk of flooding.
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ATTACHMENT 1
Goals:

1. Awareness: Educate FEMA-designated Special Flood Hazard Areas (SFHAs) residents and businesses about their flood risks and mitigation strategies.

2. Preparedness: Empower residents to take preventative actions, including knowing their flood risk, signing up for emergency alerts, and knowing where to find free sandbags.

3. Access: Provide multilingual resources and technologies to connect diverse communities with flood safety information, including the innovative Valley Water’s Surface Water Data Portal. When extreme weather strikes, residents can know if their home is at risk of flooding by visiting alert.valleywater.org for the latest information on local creeks and reservoir water levels.

Refer to Attachment 3 for more details on Valley Water’s FY26 flood awareness campaign.

CRS Community Outreach/Flood Response Projects
Other Community Engagement Efforts
October 2025 officially kicked off the flood season.

On November 19, 2025, staff participated in a flood preparedness press conference held at Valley Water’s Emergency Operations Center site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a tour of Valley Water’s Emergency Operations Center, and an emergency kit assembly table with flood-readiness materials.

Valley Water Education Outreach Program
Valley Water’s Education Outreach includes flood awareness messaging in classroom lessons presented yearround. A dedicated flood-focused lesson is offered from October through April. Valley Water’s role as a flood protection agency is introduced in all lessons so that participants in Education Outreach programs know that flood protection is one of Valley Water’s core objectives in Santa Clara County.

The following are the Education Outreach efforts from July 2025 - June 2026. 7 of 57
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ATTACHMENT 1
Flood-Focused Programs
Education Outreach offers two lessons and one assembly focused on flood awareness and preparedness: The Three Little Pigs and the Bad Weather Wolf for transitional kindergarten through second grade, and Watershed Maps for second and third grades. The Three Little Pigs and the Bad Weather Wolf is also offered as a school assembly.

The results of the Flood-Focused Programs delivered between July 2025 and June 2026 are as follows:
• 101 flood-focused programs
• 2,645 students
• 124 educators
Flood Awareness Messaging
In addition to Flood-Focused Programs, Education Outreach provided additional flood awareness messaging in general classroom presentations, assemblies, libraries, and public events.

The results of the general flood protection messaging between July 2025 and June 2026 are as follows:
• 302 programs with general flood protection messaging
• 8,728 students messaging
• 374 educators
• 661 public youth in Santa Clara County
Community Events and Engagement
Booth Support at Events
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY26 (from September 2025 – May 2026), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:

1. July 4, 2025 – San Jose Council District 8 Fourth of July Fireworks, San Jose

2. July 5, 2025 – Morgan Hill Chamber Night Music Series, Morgan Hill

3. July 16–17, 2025 – Mountain View Technology Showcase, Mountain View

4. July 24, 2025 – Happy Hollow Season of the Senior Safari, San Jose

5. August 2, 2025 – Asian Americans for Community Involvement Back-to-School Health Fair, San Jose

6. August 5, 2025 – San Martins Lions Club National Night Out, San Martin

7. August 5, 2025 – Morgan Hill National Night Out, Morgan Hill

8. August 15, 2025 – Morgan Hill Chamber Friday Night Music, Morgan Hill

9. August 16, 2025 – Cupertino Chamber Night Market, Cupertino

10. August 21, 2025 – San Jose Chamber BBQ, San Jose

11. August 28, 2025 – Happy Hollow Season of the Senior Safari, San Jose

12. August 30, 2025 – Santos Family Car Show, Alviso

13. August 30–31, 2025 – Silicon Valley Pride Parade and Festival, San Jose

14. September 6, 2025 – Capitol Park Goss Neighborhood Association National Night Out, San Jose

15. September 6–7, 2025 – Mountain View Art and Wine Festival Booth, Mountain View

16. September 13, 2025 – Rotary Club of Cupertino Silicon Valley Fall Festival, Cupertino

17. September 21–23, 2025 – WateReuse California Conference, San Diego

18. September 26, 2025 – Assemblymember Ahrens’ Inaugural Fall Harvest BBQ, Santa Clara

19. September 27, 2025 – Vovinam Viet Vo Dao 34th Annual Moon Festival, San Jose

20. September 28, 2025 – Stevens Creek Trail (FoSCT) Trailblazer Race, Mountain View

21. October 11, 2025 – Martial Cottle Park’s Fall Festival 2025, San Jose

22. October 11, 2025 – Guadalupe River Park Conservancy Pumpkins in the Park, San Jose 8 of 57
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ATTACHMENT 1

23. October 11, 2025 – Cupertino Chamber Diwali Festival, Cupertino

24. October 18, 2025 – Valley Health Foundation Women's Leadership and Policy Summit, San Jose

25. October 25, 2025 – District 8 Fall Family Festival, San Jose

26. October 25, 2025 – Senator Cortese’s 3rd Annual Picnic by the Lake, San Jose

27. November 12–15, 2025 – Cal-IPC Symposium, Ventura

28. December 6, 2025 – Santa Visits Alviso Foundation Drive, Alviso

29. February 13, 2026 – ASCE SJ Younger Member High School Day, San Jose

30. February 13, 2026 – City of San Jose D1 and D10 w/ NAACP, San Jose

31. March 28, 2026 – CEEF/CUSD Run for Great Schools 5K and Fun Run, Cupertino

32. March 28, 2026 – CERT 5K Family Fun Run (D10), San Jose

33. April 18, 2026 – City of Milpitas Earth Day, Milpitas

34. April 25, 2026 – Acterra Love Our Earth Festival / WaterPaloooza, Palo Alto

35. April 25, 2026 – Morgan Hill Community Earth Day Festival, Morgan Hill

36. May 9, 2026 – Berryessa Art & Wine Festival, San Jose

37. May 23–24, 2026 – Morgan Hill Mushroom Mardi Gras, Morgan Hill

38. June 6–7, 2026 – 50th Annual Sunnyvale Wine & Art Festival, Sunnyvale

39. June 12, 2026 – WEPA Fest 2026, San Jose

40. June 13, 2026 – AACSA's 45th Annual Juneteenth Festival, San Jose

41. June 13, 2026 – Dia De Portugal, San Jose
Speakers Bureau Program
In FY26 (from July 2025 through June 2026), Valley Water's ‘Managing our Precious Resource Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events.

Valley Water’s Speakers Bureau Program can customize presentations to update community groups on waterspecific issues and provide updates on projects in their area. The FY26 presentations that included flood preparedness information are listed below.

1. July 28, 2025 – Cory Neighborhood Association, San Jose

2. August 12, 2025 – Los Altos Kiwanis Club

3. September 4, 2025 – West San Jose Kiwanis Club

4. January 28, 2026 – The Forum, Palo Alto

5. February 27, 2026 – Valley Water’s Water Works Program (via Zoom)

6. April 2, 2026 – Valley Water’s 101 Academy

7. April 9, 2026 – Santa Teresa Catholic Church, San Jose

8. June 4, 2026 – Coin Laundry Association

9. June 8, 2026 – LAFCO (AM presentation), Sunnyvale

10. June 8, 2026 – LAFCO (PM presentation), Morgan Hill

11. June 9, 2026 – LAFCO (PM presentation), San Jose
V. 2026 SANTA CLARA COUNTY CRS USERS GROUP/PPI COMMITTEE MEETINGS – MONITORING AND EVALUATING THE 2021 PPI
The FY26 Santa Clara County CRS Users Group/PPI Committee meeting was held on May 21,2026. Attendance by CRS communities was high. Staff from some non-CRS communities, external stakeholders, and other interested parties were also in attendance. Agendas, meeting notes, and attendance sheets for each meeting are included (Attachments 4-8).

As required by CRS, the objective of the meeting was to monitor the implementation of the 2021 PPI, determine if the desired outcomes were achieved, and discuss whether any changes to the 2021 PPI were needed to complete this annual evaluation report. The PPI Committee agreed that the 2021 PPI messaging and projects would remain the same for the duration of the 2021 PPI, which sunsets in 2026. 9 of 57
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ATTACHMENT 1
VI. MESSAGING – Other Initiatives
The multi-jurisdictional PPI Committee identified several possible opportunities in the 2021 PPI to expand on existing initiatives and may consider initiating newer ones as follows:

1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills yearly, including PG&E.

2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information.

3. Expand on outreach to the Asian and Latino communities who live in flood-prone areas.

4. Expand on outreach to ‘hot spots’/flood-prone areas by hosting on-site or virtual public events.

5. Expand the reach to local homeowners’ associations (HOA)s and apartment associations (i.e., Executive Council of Homeowners [ECHO]).

6. Expand the reach to residents in historically underserved and low-income communities through partnerships with organizations that serve these communities (i.e., Second Harvest Food Bank and others).

7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas.

8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370).

9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

The messages the PPI Committee originally chose are still relevant to Santa Clara County. The committee will continue to increase its efforts to encourage people to prepare personal/family emergency plans and be floodready for the duration of the 2021 PPI. The PPI Committee will also continue coordinating efforts with Valley Water’s Education Outreach Program to promote flood preparedness in local schools.

The PPI Committee recommends continuing to use social media for messaging for the duration of the 2021 PPI.

Mobile usage among individuals has increased exponentially over the years, and online platforms are rapidly adjusting to mobile-friendly standards. This provides an excellent opportunity to modernize campaign ad efforts by utilizing social media and digital advertising to increase exposure and reach more residents in Santa Clara County. Furthermore, these modern advertising methods allow for specialized demographic targeting to reach a narrow and defined audience, improving the ability to reach vulnerable populations effectively.

In support of our preparedness messaging, the PPI Committee continues to promote the importance of having family emergency plans and kits ready before an emergency/flood event occurs.

The PPI Committee continues to promote the American Red Cross All-Hazard App, which monitors alerts for severe weather, including floods, and the Floodsmart.gov and Ready.gov websites. The communities will distribute American Red Cross Emergency Contact Cards at events throughout the county.

VII. CONCLUSION
Overall, the CRS Users Group/PPI Committee successfully implemented the 2021 PPI in FY26. The 2021 PPI allowed PPI Committee members to mutually decide which flood risk reduction messages are most appropriate for our residents and to identify how to deliver them effectively. Participating in the 2021 PPI aims to enhance the effectiveness of the flood risk messages to residents, reduce flood risks within Santa Clara County, and earn valuable CRS credit points when identified outreach projects are implemented.

The CRS Users Group/PPI Committee will continue its outreach efforts through FY26. The 2021 PPI will sunset in FY26.
___________________________________________________________________________________ Attachments for submission to Valley Water Board, City Councils/Managers, and FEMA, as required:

1. Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee

2. Appendix A from 2021 SC County Multi-Jurisdictional PPI noting FY26 Outreach Project Accomplishments

3. Valley Water's FY26 Flood Awareness Campaign

4. May 21, 2026, SC County CRS Users Group/PPI Committee Meeting Agenda 10 of 57
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ATTACHMENT 1
Table 1. Original Members of the Santa Clara County Multi-Jurisdictional 2021 PPI Committee Community Local Government
Representative and Alternates External Stakeholders
County of Santa
Clara
Chris Freitas, Sr. Civil Engineer
Neville R. Pereira, PE, Development Services Manager,
Department of Planning and Development, Floodplain
Manager
Marsha Hovey, CADRE Board Chair
Cupertino Chad Mosley, Assistant Public Works Director/City Engineer, Public Works Department, Floodplain
Manager
Jennifer Chu, Senior Civil Engineer
Public Works Department
Jim Oberhofer, Emergency Coordinator
Cupertino ARES/RACES
Gilroy Gary Heap, City Engineer
Public Works Department
Jorge Duran, Senior Civil Engineer, Floodplain Manager
Public Works Department
Merna Leal, City of Gilroy resident
Los Altos Steven Golden, Senior Planner, Floodplain Manager Andrea Trese, Associate Civil Engineer
Christopher Wilson, Operations Manager,
Los Altos Suburban District, California Water
Company
Los Altos Hill Carl Cahill, City Manager, Floodplain Manager Nichol Bowersox, Public Works Director/
City Engineer
Christine Hoffmann, Assistant Engineer (DPW)
Phil Witt, General Manager Purissima Hills
Water District
Los Gatos WooJae Kim, P.E, Town Engineer
Parks and Public Works, Floodplain Manager
Annamaria Swardenski, Swardenski
Consulting
Milpitas Steven Erickson, City Engineer/Engineering Director, Floodplain Manager
Kan Xu, Principal Civil Engineer,
Engineering Land Development Section
Brian Petrovic, Associate Civil Engineer
Engineering Land Development Section
Elizabeth Koo, Administrative Analyst, Engineering Land Development Section
Warren Wettenstein, Chairman of the
Economic Development & Trade
Commission and President of the Milpitas
Chamber
Morgan Hill Maria Angeles, Senior Civil Engineer, Floodplain Manager, CFM
Charlie Ha, Supervising Civil Engineer
Engineering & Utilities Department
Swanee Edwards, City of Morgan Hill
resident
Mountain View Renee Gunn, Senior Civil Engineer, Public Works Department
Gabrielle Abdon, Assistant Engineer, CFM
Kevin Conant, PG&E
Palo Alto Rajeev Hada, Project Engineer, CFM
Public Works Department, Engineering Services Division, Floodplain Manager
Dan Melick, CERT Volunteer
City of Palo Alto resident
San Jose Arlene Lew, Principal Engineering Technician
Vivian Tom, Senior Transportation Specialist
Department of Public Works Development Services
Division
Shari Carlet, City of San Jose resident,
certified Floodplain Manager
Santa Clara Evelyn Liang, Senior Civil Engineer
Falguni Amin, Principal Engineer
Public Works – Engineering
Kevin Moore, Retired City Council member
Saratoga David Dorcich, PE, QSP/D, Associate Civil Engineer, Community Development Department, Floodplain
Manager
Rebecca Gallardo, Real Estate Agent for
Intero, a Berkshire Hathaway Affiliate,
servicing all areas of the Bay Area
Sunnyvale Tamara Davis, Senior Management Analyst Jeff Holzman, Director, Real Estate District Development Google
Agnes Veith, City of Sunnyvale resident
Valley Water Trisha Howard, Program Administrator
Paola Giles, Public Information Representative III
Sherilyn Tran, Office of Civic Engagement Unit Manager
Nikki Rowe, American Red Cross
Note: Since the development of the 2021 PPI there may have been changes to a community’s 2021 PPI Committee members (either the local government representatives and/or the external stakeholders). Those member changes are noted on the meeting attendance sheets.
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Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Community At Large (CAL) - Multilingual Communities - Groups with Special Evacuation Needs - New Residents, Visitors and Tourists Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Educate our community on flood protection and preparedness measures (VW OP #01) Multi-language Countywide Mailer (CWM) to every postal address in Santa Clara County (Topics 1-5 and 7, 8) Valley Water Communications
Each late October or November
All Santa Clara County CRS Communities
Effective the FY25 flood season (starting in October 2024), Valley Water no longer produces a Countywide Mailer (CWM) that promotes flood messaging. On 1/14/25, during Valley Water’s CRS 5-year cycle visit, we informed our ISO CRS Specialist, Marlene Jacobs, of this change. We explained that in place of the CWM, Valley Water now sends out the following two additional targeted mailers to residents and businesses in the FEMA-designated Special Flood Hazard Area (SFHA). Hard and soft copies are provided to all Santa Clara County cities and the county. Flood Tips Postcard includes all 9 PPI Topic Messages: https://s3.us-west-1.amazonaws.com/valleywater.org.us-west-1/s3fs-public/VW-Flood%20Po stcard-Vertical-bleed-CMYK-Outlined-Final.pdf Flood Trifold includes 5 PPI Topic Messages: https://online.flipbuilder.com/tkap/vbsr/ All Santa Clara County communities support and promote Valley Water’s outreach projects.

Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood
Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown®.” 12 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #02) Distributes a soft copy of our Flood Safety Tips brochure for all SCC CRS communities’ use (print hard copies to distribute at events and/or post of flood preparedness webpages) (Topics 1-9) Valley Water Communications
Annually, November/ December
All Santa Clara County CRS Communities
In January 2026, Valley Water mailed out the trifold guide titled “You Live in a Flood Zone: Beware, Be Ready, Be Flood Safe.” This multilingual resource outlines actions residents can take to protect their lives and property before, during, and after a flood. Additionally, it includes a QR code that directs readers to valleywater.org/floodready for more tips and tools on flood preparedness. Link to Trifold In mid-October 2025, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2025-2026 Flood Awareness Outreach Partner. This toolkit was made available for download to all partnering agencies, including CRS communities. It featured digital and social media banners and animations highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded bill inserts and postcards. The toolkit includes the following items which contained messages for all nine flood awareness tips (PPI CRS message topics) for all Santa Clara County communities to use: ● Be Flood Safe ● Know your floopd risk ● Sign up for emergency alerts ● Get free sandbags ● Flood zone cards and banners ● Multilingual Flood Ready tips Cupertino distributes copies of Valley Water’s Flood Safety Tips at various fairs/events (i.e., Earth Day Festival) and provides additional copies for the public on display at City Hall.

Cupertino also has a direct link to Valley Water’s annual mailer and Flood Ready webpage on the City’s “Floodplain Management” webpage. Los Altos distributes brochures available at City Hall, library, and community center. They are also distributed at community events (emergency training, wine stroll, etc.).

Morgan Hill hosted ‘National Night Out’ on August 5, 2025. Flood preparedness information (flood safety brochures, red ‘Get Flood Ready’ tote bags with emergency supply list, and emergency first aid kits) was distributed. Valley Water’s flood safety brochures were also available at City Hall. Mountain View promotes and distributes Valley Water’s Flood Safety Tips and emergency kits at fairs (i.e., Earth Day Celebration, Community Summer Kick-Off Event). Valley Water’s flood safety brochures are available at city hall. Palo Alto promotes and distributes Valley Water’s Flood Safety Tip and emergency kits at fairs (i.e., Earth Day Festival) and provides as an informational item on Utility Inserts sent every year. Valley Water’s flood safety brochures are available at city hall.

The City of Santa Clara has hard copy brochures available at city hall and central library. They are distributed at the yearly art & wine festivals as well. All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #03) Flood notice in the local newsletter, “The Cupertino Scene” (Topics 1-9) City of Cupertino Each October
or November issue
N/A Cupertino changed the frequency of the local newsletter from monthly to quarterly. Therefore, the annual flood preparation article was published in the Fall 2025 edition of “The Cupertino Scene” (Aug-Nov). (LA OP #04) Two (2) newspapers ads, in the Los Altos Town Crier (Topics 1-5) City of Los Altos Each fall N/A Los Altos published two newspaper ads titled “Assess Your Flood Risk and Flood Insurance Availability” on 11/5/25 and on 11/12/25 in the Los Altos Town Crier. 13 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(LAH OP #05) The town’s “Our Town” quarterly newsletter includes information on flood preparedness. The newsletter is mailed out town-wide and is also available online on the town’s website (Topics TBD during cycle visit) Town of Los Altos Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community. (LAH OP #06) The town distributes various flood preparedness and safety materials at events, including Valley Water’s annual floodplain mailer and promotional items (e.g., emergency starter kits, Get Flood Ready Emergency Supply Checklist tote bags, etc.), FEMA flood insurance information, ReadySCC, and American Red Cross Flood apps, AlertSCC, sandbag guidelines, flood protection project-specific notices, FEMA NFIP materials, and preparedness activity/coloring books, etc.) to the public Town of Los Altos Hills
Annually, spring and late summer
N/A Town of Los Altos Hills: No update available - non-CRS participating community. (MIL OP #07) “Flood Public Advisory” brochure to the community at large (Topics 1-6) City of Milpitas Each
December to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese). (MH OP #08) Sends a citywide “Flood Report” brochure (Topics 1-9) City of Morgan Hill
Annually, close to or during the start of the rainy season N/A The City of Morgan Hill will mail out citywide the “2026 Flood Report” in August/September 2026.
(MV OP #09) Sends “The View” citywide newsletter, Winter version, includes information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) City of Mountain View
Fall newsletter edition
N/A Mountain View sent out “The View” for Fall/Winter 2025 with information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) (MV OP #10) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood insurance (Topics 9) City of Mountain View
Between July - September
N/A Mountain View sent out Valley Water’s Get Flood Ready flier as a utility billing insert to every City utility customer in Winter 2025/2026.
(PA OP #11) Sends the “Are You Ready for Winter Storms?’ flier (aka utilities insert) to all residents and businesses in the City, along with their utility bills (Topics 1-9) City of Palo Alto Each Fall N/A Palo Alto sent “Are You Ready for Winter Storms?” fliers to all residents and businesses along with their utility bills in September 2025. The social media ad campaign (i.e. Facebook, Instagram, Nextdoor) was also included in the utility bills that went out in September 2025. (PA OP #12) Sends out utility announcement, “Anytime it can rain, it can flood. Don’t get caught off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic) City of Palo Alto Each
March/April
N/A Palo Alto sent a utility announcement as an informational announcement on utility bills went out in December 2025. Effective FY23, the City’s Public Works Department shifted from the March/April time frame of this announcement, to December each year. (PA OP #13) The city distributes various flood preparedness and safety documents, including FEMA NFIP materials for public/policyholders City of Palo Alto Year Round N/A Palo Alto distributed flood preparedness documents, including the emergency starters kit, during Earth Day Event on 4/19/26 and MSC Open House on 7/26/2025 and also makes informational materials available in our HQ lobby. (SC OP #14) Mails out a citywide newsletter for residents and businesses called “Inside Santa Clara” (Topics 1-9) City of Santa Clara
Each fall N/A Santa Clara: The latest Inside Santa Clara issue was sent out in the biannual newsletter, with the flood information provided in the Fall/Winter 2025 Edition 14 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Educate our community on flood protection and preparedness measures Increase in ‘hits’ on Valley Water and communities Flood Protection Resources webpage These website projects are credited under Activity 350 – Flood Protection Information, element c). Flood protection website (WEB), not credited under Activity 330 Note: To receive any WEB credit, the community’s website must meet the following criteria: The community must check the website’s links at least monthly, and fix those that are no longer accurate. At least annually, the community must review the content to ensure that it is still current and pertinent (VW OP #15) Flood Ready webpage: Flood & Safety, Flood Protection Resources, includes floodplain and countywide mailers https://www.valleywater.org/bfloodready Valley Water Year Round All Santa Clara
County CRS Communities
Valley Water continues to maintain/update our Flood Ready landing page to ensure content is relevant and current and that there are no broken links. At the May 2025 CRS Users Group/PPI Committee Meetings, CRS communities were reminded to review/update their respective flood protection resources landing pages. At the 5/14/25 CRS Users Group/PPI Committee Meeting (agenda item 4), there was discussion regarding Valley Water’s webpage redesign, including updates to our Flood Ready landing page. Cupertino’s “Floodplain Management” webpage has a link that redirects to Valley Water’s Flood Ready landing page. Gilroy’s “Flood Management” and “Emergency Preparedness” web pages link to Valley Water’s Flood ready landing page. Los Altos’ “Floodplain Management Information” web page links to Valley Water’s Flood Ready web page. Morgan Hill’s “Floodplain Management” landing page redirects to Valley Water’s Flood Ready landing page. Mountain View’s “Flood Protection and Insurance Information” webpage links to Valley Water’s Flood Ready web page. Palo Alto’s “Flood Information and Winter Storm Preparedness” webpage redirects to Valley Water’s Flood Ready landing page. City of Santa Clara’s “Flood Protection Information” web page redirected to Valley Water’s Flood Ready page. All Santa Clara County communities flood protection resource landing pages redirect to Valley Water’s Flood Ready landing page. 15 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(ALL OP #16) All communities’ website flood protection resources webpage includes language that contains the three additional PPI priority messages noted below: 7. Develop an emergency plan 8. Download disaster apps

9. Understand shallow flooding risks––don’t drive through standing water (Above-noted numbering are listed in order of the 2021 PPI).

All Santa Clara County Communities
Year Round N/A Valley Water’s flood protection resources landing page includes the top 6 CRS priority topic messages, as well as the 3 additional messages identified in the 2021 PPI (page 45). Reminders to verify that the required language/links were on all community's websites were discussed at both the 3/26/24 and 5/29/24 CRS Users Group/PPI Meetings. Cupertino’s “Floodplain Management” webpage has a link to Valley Water’s annual mailer which includes the CRS 9 topics. Gilroy’s “Emergency Preparedness”' webpage redirects to Valley Water’s Flood Ready landing page, ‘9 Essential Tips to Get Flood Ready.’ Our Emergency Preparedness page also includes topics 7, 8, and 9. Morgan Hill’s “Flood Information, Floodplain Management” webpage will include a link to the “2026 Flood Report” in August/September 2026. The “2026 Flood Report” will include the CRS 9 topics. Mountain View’s “Flood Protection and Insurance Information” webpage has a link to Valley Water’s annual mailer which includes the CRS 9 topics. Palo Alto’s utility insert includes all three additional PPI priority messages, and the Flood Information and Winter Storm Preparedness website has a link to the utility insert which shows the three additional PPI. City of Santa Clara’s “Flood Protection Information” web page includes resources for preparedness. (SCC OP #17) Hosts a “Storm and Flood Information and Resources” webpage available for all residents in the county, includes re-directing to www.floodsmart.gov https://www.sccgov.org/sites/opa/Pages/storm.aspx Santa Clara County Office of Public Affairs
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #18) Hosts a “Flood Safety Information” webpage, includes re-directing to www.valleywater.org/floodready https://cpd.sccgov.org/flood-safety-information Santa Clara County Consumer Protection Division
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #19) Hosts a “Be a Prepared Community Member” webpage that includes emergency preparedness information https://emergencymanagement.sccgov.org/be-prepa red-community-member Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community (SCC OP #20) Hosts a “People with Access and Functional Needs (AFN)” webpage https://emergencymanagement.sccgov.org/people-a ccess-and-functional-needs-afn Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community 16 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(CUP OP#21) Hosts a “Citizen Preparedness” webpage that includes emergency preparedness information, includes re-directing to Valley Water’s www.valleywater.org/floodready webpage https://www.cupertino.org/residents/community-servi ces-programs/emergency-services/citizen-preparedn ess City of Cupertino Office of Emergency Services
Year Round N/A Cupertino has archived the “Citizen Preparedness” webpage and created a new “Floodplain Management” webpage: https://www.cupertino.gov/Your-City/Departments/Public-Works/Permitting-Development-Serv ices/Floodplain-Management (GIL OP #22) The city hosts an “Emergency Preparedness” webpage Emergency Preparedness | Gilroy, CA - Official Website (cityofgilroy.org) (listed in Appendix B) City of Gilroy Fire Department
Year Round N/A Gilroy continues to maintain an “Emergency Preparedness” webpage, including a link that redirects to Valley Water’s Flood Ready landing page, the National Weather Service webpage, Ready.gov, FloodSmart.gov, and the City’s Flood Management webpage. The Emergency Preparedness webpage is reviewed once a month and updated as needed. (LA OP #23) The city’s Public Works Department hosts a ‘Flood Zone Information’ webpage on its website (listed in Appendix B) https://www.losaltosca.gov/publicworks/page/flood-z one-information City of Los Altos Public Works Department
Year Round N/A Los Altos’ webpage is updated as needed. The webpage URL is:
https://www.losaltosca.gov/422/Floodplain-Management-Information (LAH OP #24) The town hosts a “Flood Information” webpage on the town’s website. This webpage includes information on the PPI nine topics, including a supporting message. The webpage redirects to the following key resource websites: www.valleywater.org/floodready, www.floodsmart.org, www.ready.gov, and www.weather.gov Town of Los Altos Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community. (LG OP #25) The town’s website encourages residents and businesses to purchase flood insurance and redirects visitors to www.floodsmart.gov Town of Los Gatos
Year Round N/A Town of Los Gatos: No update available - non-CRS participating community (MIL OP #26) The city’s’ website has a “Flood
Information” webpage that contains information on several of the PPI message topics; the webpage also redirects to Valley Water, FEMA, NOAA, www.floodsmart.gov, www.Ready.gov, and USGS webpages The city’s website also has a “Important Flood Hazard Information” webpage that contains information on several of the PPI message topics; the webpage also redirects to Valley Water, FEMA, NOAA, www.floodsmart.gov (listed in Appendix B) https://www.ci.milpitas.ca.gov/milpitas/departments/e ngineering/flood-information/ City of Milpitas Engineering Department
Year Round N/A Milpitas: On-going.

Link: https://www.milpitas.gov/280/Flood-Information
17 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MH OP #27) The city’s website has a “Flood Information, Floodplain Management” webpage that contains city’s flooding information which redirects to their Floodplain Management page and includes a link to the city’s latest annual “Flood Report.” The webpage redirects Valley Water’s flood ready webpage and also contains FEMA flood information http://www.morgan-hill.ca.gov/747/Flood-Information Floodplain Management | City of Morgan Hill, CA - Official Website City of Morgan Hill Engineering Land Development
Year Round N/A Morgan Hill’s “Flood Information, Floodplain Management” webpage will include a link to the “2026 Flood Report” brochure which will be mailed out citywide in August/September 2026. (MH OP #28) The city’s website has an “Emergency Preparedness’ webpage (listed in Appendix B) http://www.morgan-hill.ca.gov/133/Emergency-Prepa redness City of Morgan Hill Police Department
Year Round N/A Morgan Hill continues to maintain its “Emergency Preparedness” landing page.

The Emergency Preparedness landing page promotes “Do 1 Thing”, a 12-month program with a goal of assisting the community to be better prepared for emergencies and disasters. (MV OP #29) Hosts a “Flood Protection and Insurance Information” webpage on its website (listed in Appendix B) www.mountainview.gov/depts/pw/flood_protection.as p City of Mountain View Public Works Department
Year Round N/A City of Mountain View’s “Flood Protection and Insurance Information” web page includes resources for preparedness and links to Valley Water’s Floodplain Mailer. (PA OP #30) Hosts a “Floodplain Management” webpage (listed in Appendix B) https://www.cityofpaloalto.org/gov/depts/pwd/stormw ater/floodzones.asp City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the “Floodplain Management” webpage that has all relevant information regarding flood plain management topics.
(PA OP #31) Hosts a “Flood Safety Tips” webpage www.cityofpaloalto.org/storms; flood_safe_11-16.cdr (cityofpaloalto.org) City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm Preparedness Webpage” which has links to the “Flood Safety Tips” flier under ‘Before the Storm Additional Information.’ (PA OP #32) Hosts a ‘Creek Monitor’ webpage (listed in Appendix B) https://www.cityofpaloalto.org/gov/depts/pwd/creek_ monitor/default.asp City of Palo Alto Public Works Department
Year Round N/A Palo Alto continues to host the real time creek monitor webpage that warns residents of imminent danger of flooding.
(PA OP #33) Hosts a “Flood Information and Winter Storm Preparedness” web page which contains useful information for flood readiness (listed in Appendix B) https://www.cityofpaloalto.org/services/public_safety/ flood_information_winter_storms/default.asp City of Palo Alto Office of Emergency Services
Year Round N/A Palo Alto continues to host the “Flood Information and Winter Storm preparedness” website has useful information on flood preparedness for before storm, during storm and after storm. (SJ OP #34) The city’s webpages includes a “Flood Hazard Zones” webpage which includes information of flood preparedness https://www.sanjoseca.gov/your-government/depart ments/public-works/development-services/floodplain -management City of San Jose Public Works, Development Services
Year Round N/A San Jose: Website includes flood zone and flood smart information. Updated link:
https://www.sanjoseca.gov/your-government/departments-offices/public-works/development-s ervices/flood-hazard-zone (SC OP #35) The city’s “Flood Protection
Information” webpage contains valuable information on flood related topics https://www.santaclaraca.gov/our-city/departments-g -z/public-works/engineering/design-engineering/flood-protection (also listed in Appendix B) City of Santa Clara
Year Round N/A Santa Clara: Website is updated and maintains flood topic information (SAR OP #36) The city’s website encourages residents/businesses to purchase flood insurance and redirects visitors to www.floodsmart.gov City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community 18 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SAR OP #37) The city has a “Staying Safe, Winter Storms” webpage. They have also linked the city’s Winter Storms webpage to Valley Water’s Flood Ready webpage https://www.saratoga.ca.us/218/Winter-Storms City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SUN OP #38) The city has a “Flood Protection” webpage Sunnyvale, CA - Flood Protection (listed in Appendix B) City of Sunnyvale
Year Round N/A Sunnyvale: The City continues to maintain its flood protection website.

Topics 1-9 and supporting messages Flood Awareness Media Campaign, including social media Educate our community on flood protection and preparedness measures (VW OP #39) Conducts a flood awareness media campaign, reaching the community at large, including our multilingual community. Many of the Santa Clara County CRS Communities recognize Valley Water’s Flood Awareness Campaign and link it on their community’s flood information web page and redirect to Valley Water’s Flood Ready webpage (Topics 1-9) Campaign features social media videos and postings on various platforms (i.e., Facebook, Twitter, Instagram, Nextdoor, etc.), digital banners, newspaper advertorials, radio ads, billboards, utility bill inserts for communities to use, communities redirect to ValleyWater.org/FloodReady and television/mobile ads targeting residents who live in flood-prone areas and multilingual ethnic communities Valley Water Communications
Annually, for the duration of the rainy season, typically from November to April All Santa Clara County CRS Communities
Valley Water's FY26 Flood Awareness Campaign centered around the theme, "You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe." The outreach utilized digital geo-targeting technologies to effectively reach businesses and residents within the flood zone. The primary goals of the campaign were to raise awareness about flood risks, encourage residents to sign up for emergency alerts, and inform them on how to obtain sandbags. Additionally, the campaign highlighted our Surface Water Data Portal, where residents can access the latest information regarding local creek and reservoir levels. To enhance Valley Water’s community outreach efforts, an educational paid advertising campaign was implemented. Polling results from the previous winter campaign informed this advertising initiative, allowing us to better understand our target audiences and their levels of awareness. The Flood Awareness Campaign ran for six months, from October 2025 to February 2026, at a total cost of $380,00. This campaign combined outdoor and digital geo-targeted advertising, supplemented by three direct multilingual mailings sent to approximately 48,154 homes and businesses located in or near high-risk flood areas, as designated by the FEMA Special Flood Hazard Area (SFHA). See Attachment 3 of the FY26 Annual Evaluation Report for flood awareness campaign and post campaign survey details. Los Altos included an insert provided by Valley Water to all residents and businesses via a refuse collection bill insert in November 2022 (non-residential) and January 2023 (residential).

Morgan Hill’s flood preparedness outreach efforts for FY26 are listed below: ● August 5, 2025 - Hosted ‘National Night Out.’ Flood preparedness information (flood safety brochures and red ‘Get Flood Ready’ tote bags with emergency supply list), and emergency first aid kits were distributed to the public. ● September 3, 2025 - Proclaimed September 2025 as National Preparedness Month.

All Santa Clara County communities support and promote Valley Water’s outreach projects. 19 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #40) As part of the flood awareness campaign, a ‘Get Flood Ready, Social Media and Web Resources Guide’ is provided to all cities/county in Santa Clara County for their use as part of their outreach efforts Valley Water Upon the
completion of the annual FPM
All Santa Clara County CRS Communities
In November 2025, Valley Water released the 'Be Flood Safe' Social Media Toolkit for the 2025-2026 Flood Awareness Outreach Partner. This toolkit was made available for download to all partnering agencies, including CRS communities. It featured digital and social media banners and animations highlighting key calls to action: know your risk, sign up for emergency alerts, and find sandbags. Additionally, the toolkit included multilingual graphics showcasing essential tips and provided an option to request co-branded bill inserts and postcards. See Attachment 3 of the FY26 Annual Evaluation Report for flood awareness campaign and post campaign survey details. Los Altos has included links to the flood awareness campaign web resources in electronic newsletters during the 2022/2023 flood season and on the city’s website.

Morgan Hill’s Public Information utilizes Valley Water’s Get Flood Ready social media and resources in the City's social media, City website, and City newsletters as they deem applicable on any given period. Mountain View’s “Flood Protection and Insurance Information” webpage has links to Valley Water’s Get Flood Ready webpage. Palo Alto has Valley Water’s Flood Awareness Campaign linked on the City’s Flood Information and Winter Storm Preparedness website. Santa Clara has Valley Water’s Flood Awareness Campaign linked on the City’s Public Works, Engineering, Flood Protection Information landing page on their website.

All Santa Clara County communities flood protection resource landing pages redirect to Valley Water’s Flood Ready landing page. (SCC OP #41) Shares Valley Water’s digital social media resource links during the flood season. The “Floods Follow Fires. Are you Ready?” and “Got Sandbags” messages redirect to Valley Water’s website. Messages are used on social media, short form newsletter, short form email, web, and Nextdoor
Santa Clara County Office of Emergency Management
Year Round N/A Santa Clara County: No update available - non-CRS participating community (CUP OP #42) Recognizes the robust social media campaign led by Valley Water and has linked the city’s main flood preparation webpage to Valley Water’s Flood Ready webpage City of Cupertino Year Round N/A Cupertino continues to maintain the “Floodplain Management” webpage, including a link that redirects to Valley Water’s Flood Ready webpage.
(GIL OP #43) The city recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage City of Gilroy Year Round N/A Gilroy: The “Emergency Preparedness” and Public Works “Flood Management” webpage both link to Valley Water’s Flood Ready webpage.
(LAH OP #44) The town recognizes Valley Water’s Flood Awareness Campaign and has linked the town’s main flood webpage to Valley Water’s Flood Ready webpage Town of Los Altos Hills
Year Round N/A Town of Los Altos Hills: No update available - non-CRS participating community (LG OP #45) Recognizes Valley Water’s Flood Awareness Campaign and has linked the Town’s main flood webpage to Valley Water’s Flood Ready webpage Town of Los Gatos
Year Round N/A Town of Los Gatos: No update available - non-CRS participating community 20 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MV OP #46) The city does a social media notification about storm preparation for winter storms ahead of time. The notification directs residents to their “Flood Protection and Insurance Information” webpage. The city has also linked the city’s webpage to Valley Water’s Flood Ready webpage City of Mountain View
Year Round N/A Mountain View shared several social media posts before, during and after the major rain events during the winter. Posts included information on preparation, forecasts for rain events and real time updates on current flooding. (SC FRP #47) City publishes social media posts, on
Facebook, Twitter, and other platforms, focused on safety. The city has prepared a pre-flood plan (FRP) for public information projects that will be implemented before, during, and after a storm/flood, as well as identifying who is responsible for posting these messages, what type of events they apply to, what social media platforms to post to and how often City of Santa Clara Office of Emergency Services
During the storm season
N/A Santa Clara: Information was posted on social media for flood awareness week led by City Streets Division.
(SJ OP #48) Recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage. Keeps Valley Water’s floodplain mailer static location at City Hall for residents to pick-up and is also distributed at various events throughout the year City of San Jose Year Round N/A San Jose places Valley Water’s FPM at City Hall and their website redirects to Valley Water’s Flood Ready webpage. The City recognizes and supports Valley Water’s Flood Awareness Campaign.
(SAR OP #49) Recognizes Valley Water’s Flood Awareness Campaign and has linked the city’s main flood webpage to Valley Water’s Flood Ready webpage City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SAR OP #50) The city does a social media notification about storm preparation for winter storms ahead of time City of Saratoga Year Round N/A Saratoga: No update available - non-CRS participating community (SUN OP #51) The city actively posts flood safety and preparedness messaging through social media platforms (i.e., Facebook and Twitter) City of Sunnyvale Environmental Services
During the rainy season (October – March)
N/A Sunnyvale: City staff posted information to Facebook regarding keeping the storm drain clear to prevent clogging.
21 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Topics 1-9 and supporting messages Community Events – Distribute flood preparedness materials to the community Educate our community on flood protection and preparedness measures Increase in ‘hits’ on Valley Water and cities Flood Protection Resources pages and improve Valley Water’s Flood Campaign results Residents less stress during emergencies and better prepared before a flood event (VW OP #52) Copies of Valley Water’s multilanguage floodplain mailer is made available to all Santa Clara County CRS Communities to disseminate at various events, including keeping the mailer static in lobby areas for visitors to pick-up. Valley Water attends various communities’ events/fairs throughout the county and disseminates flood readiness materials, including various FEMA flood-related publications and Valley Water flood ready materials (Topics 1– 9) Valley Water Annually,
September - May
All Santa Clara County CRS Communities
The below table reflects the quantities requested/sent by/to the agencies. Copies of Valley Water’s FPM were delivered in early January 2026. Community Floodplain Mailer City of Cambell 25 City of Cupertino 50
City of Gilroy 25
City of Los Altos 50
Town of Los Altos Hills 25
Town of Los Gatos 25
City of Milpitas 50 City of Monte Sereno 25 City of Morgan Hill 150 City of Mountain View 25 City of Palo Alto 100 City of San Jose 50 City of Santa Clara 25 County of Santa Clara 25 City of Saratoga 25 City of Sunnyvale 25 Valley Water CRS Program 150 The FPM is posted on our website https://online.flipbuilder.com/tkap/fbzo/ Cupertino distributes copies of Valley Water’s Floodplain Mailer at various fairs/events and provides additional copies for the public on display at City Hall. Los Altos distributes copies of the Valley Water’s Floodplain Mailer and postcards at City Hall and Community Center buildings. Mountain View distributes copies of Valley Water’s Floodplain Mailer and postcards at City Hall and during tabling events such as Earth Day. Palo Alto distributes Valley Water’s multi-language floodplain mailer during fairs during Earth Day event and Palo Alto’s Open House every year. Santa Clara: Fliers and additional information are currently at city hall and public library.

All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #53) Distributes flood readiness outreach materials at various events/ facilities City of Cupertino Year Round,
as needed
N/A Cupertino distributes copies of Valley Water’s Floodplain Mailer and other promotional items provided by Valley Water at various fairs/events and provides additional copies of the mailer for the public on display at City Hall. (GIL OP #54) Participates in two fair/events: Gilroy Garlic Festival (GF) and city’s Public Works Week Community Open House (PWWCOH) City of Gilroy End of July
(GF) Typically, in May (PWWCOH)
N/A Gilroy: There was no Garlic Festival (due to the shooting at this festival in July 2019, the City has postponed this event indefinitely), so no materials were distributed at this event. However, on August, 2025, the City hosted National Night Out where flood readiness materials were distributed. Materials were also distributed during the PWWCOH on May 20, 2026. (LAH OP #55) Hosts two events - Earth Day (ED) and the Town Picnic (TP) Town of Los Altos Hills
Annually, Spring (ED) and late Summer (TP)
N/A Town of Los Altos Hills: No update available - non-CRS participating community 22 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MIL OP #56) Distributes FEMA flood-related publications at various events City of Milpitas Year Round N/A Milpitas: Ongoing. Distributed flood ready kits and informational publications on Earth Day event on April 18, 2026, National River Cleanup Day event on May 16, 2026, and the City Farmer's Market on June 21, 2026. (MV OP #57) The city participates Mountain View Art & Wine Festival (MVA&WF) and Thursday Night Live (TNL) and distributes flood preparedness information
City of Mountain View
Each September (MVA&WF) Months of June/July (TNL)
Valley Water Mountain View attends various events such as Earth Day and Public Works Week and distributes flood readiness fliers and handouts during these events. (PA OP #58) Staff hosts a flood readiness table at city’s annual Earth Day (ED) event and at the city Municipal Corporation Open House (MCOH). Upon request, the city also participates in other fairs and promotes flood readiness, including Creekwise mailer/brochure City of Palo Alto Each April
(ED) and July (MCOH)
Can vary depending on requests made to City to support fairs Palo Alto hosted a flood readiness table at the Earth Day Event on 4/19/26 and hosted a table at the City Municipal Corporation Open House on 7/26/25(FY26). (SJ OP #59) Staff hosts and participates in the ‘Building Permits and Home Safety Open House.’ The city’s also hosts ‘Pumpkins in the Park’ event which Valley Water staff participates in and promotes flood preparedness City of San Jose Each May and
October
Valley Water San Jose hosts the annual Building and Home Safety Open House. This year’s open house was held on 5/22/25. The City also hosted “Pumpkins in the Park” on 10/12/24. Valley Water hosted an information booth and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual floodplain mailer. (SC OP #60) City hosts a flood readiness table at
the Art & Wine Festival. Valley Water also sponsors a table at the festival promoting flood preparedness and distributes various flood readiness materials to the community City of Santa Clara
Each September
N/A Santa Clara: Flood readiness table was set-up at Arts & Wine Festival September 2025.

Flood promotional packets and fliers provided by Valley Water were distributed to visitors.

Less damage due to the floods; improve sandbag distribution Fewer accidents and rescues (SUN OP #61) City has permanent “Road May Flood” street signs in areas of the City prone to flooding and promotes the “Flood Zone Look Up” featured on the city’s website City of Sunnyvale
Year Round N/A Sunnyvale: Ongoing. City staff still promote the use of the “Flood Zone Lookup.” Increase in inquiries on retrofitting measures. Decrease the number of repairs and elevations without permits. Increase number of repairs with permits Ensure people who are interested in protecting their property from flooding are getting the help they need Keep families safe (CUP OP #62) The city offers Flood Protection Assistance, Property Protection Advice. Staff provides in-person flood risk consultation at the front counter and/or site visits when requested
City of Cupertino Year Round N/A Cupertino: Ongoing. The City maintains a log of FEMA-related requests. (MIL OP # 63) The city offers Flood Protection
Assistance, Property Protection Advice and provides in-person flood risk consultation at the front counter City of Milpitas Year Round N/A Milpitas: Ongoing. City maintains logs of FEMA-related requests. 23 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SC OP #64) The city offers Flood Protection Assistance, Property Protection Advice City of Santa Clara
Year Round N/A Santa Clara: On-going per requests to the city Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Cleaner streams and fewer dumping violations Fewer debris blockages during high-flow events Drainage inspectors report fewer calls and a decrease in the amount of trash removed (VW OP #65) “Do Not Dump”/illegal dumping message is sent each year to all Santa Clara County residents in Valley Water’s CWM and FPM Valley Water Communications
Each late October or November (CWM) Each November/ December (FPM) All Santa Clara County CRS Communities
Valley Water’s FY26 FPM included the 'Do Not Dump/Illegal to Dump' (Topic 7 - Keep creeks clean and flowing, page 5) messaging. Additionally, Valley Water’s website ‘Get Flood Ready Essential Tips’ landing page contains ‘Keep debris and trash out of our streams,’ and the, dump, or drain anything in creeks’ under the ‘Flood Safety Advice: Before a Flood’ section., and our ‘Report Creek Blockages and local street flooding’ promotes the do not dump/illegal dumping message. https://www.valleywater.org/flooding-safety/flood-ready https://www.valleywater.org/flooding-safety/flood-ready/flood-safety-advice https://www.valleywater.org/flooding-safety/flood-ready/report-creek-blockages-local-flooding Valley Water hosted Coastal Cleanup Day (CCD) in September 2025 and National River Cleanup Day (NRCD) in May 2026 National River Cleanup Day. Reports are available here https://cleanacreek.org/past-results-2/ Several Santa Clara communities participate in these clean-up events. Cupertino’s “Floodplain Management” webpage has a link to Valley Water’s Floodplain Mailer. The City also includes the “Do Not Dump” messaging in The Cupertino Scene’s annual flood preparedness article. Morgan Hill includes this message in their annual Flood Report. The 2026 Flood Report will be posted on the City’s “Floodplain Management” landing page in August/September 2026.

Mountain View’s “Flood Protection and Insurance Information” webpage has a link to Valley Water’s Floodplain Mailer and notes who to call in the city to report illegal dumping.

Palo Alto has Valley Water’s CWM and FPM linked on the City’s Flood Information and Winter Storm Preparedness website. All Santa Clara County communities support and promote Valley Water’s outreach projects. (VW OP #66) “Do Not Dump” signs placed by waterways/channels Valley Water O&M
Year Round N/A Valley Water’s Operations & Maintenance continues its practice of placing ‘Do Not Dump’ signs on waterways/ channels. All Santa Clara County communities support and promote Valley Water’s outreach projects. (VW OP #67) Lists Pollution Hotline number in all Project Notices Valley Water Communications
Year Round N/A Valley Water’s website includes the pollution hotline number:
https://www.valleywater.org/flooding-safety/flood-ready https://www.valleywater.org/flooding-safety/flood-ready/report-creek-blockages-local-flooding All Santa Clara County communities support and promote Valley Water’s outreach projects. 24 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SCC OP #68) Storm Drain Stenciling/Medallion Program
Santa Clara County
Year Round All Santa Clara
County CRS Communities
Mountain View installs Stenciling/Medallion on all catch basins and inlets in the public right of way. Palo Alto installs Storm Drain Stenciling/Medallion on all public right of way catch basin and inlets. City of Santa Clara: Medallion installed on public catch basins/inlets. Santa Clara County: No update available - non-CRS participating community. (SUN OP #69) The city’s “Horizon” newsletter, includes Do Not Dump messaging City of Sunnyvale
Annually, fall N/A Sunnyvale: The City still produces the Horizon newsletter and includes a “Do Not Dump” message. It was published in fall 2025.
(ALL OP #70) Developments that are modifying or constructing new catch basins/storm drains/inlets are required, per the below-noted permits, to stencil the “No Dumping! Flows to Bay.” In addition, some of these cities require all bid documents for capital projects which are modifying or constructing new catch basins, and require the contractors to install the same stencil. The program is also highlighted on cities’ websites. ▪ South County municipalities are subject to the statewide “Phase II” NPDES Permit ▪ North County municipalities are subject to the SF Bay Municipal Regional Stormwater NPDES Permit All Year Round N/A Valley Water mark’s each inlet with a “No Dumping! Flows to Bay” message on Valley Water properties. Cupertino requires all storm drain inlets to include a medallion with “NO DUMPING - FLOWS TO CREEK/BAY” for development projects. Gilroy requires all new storm inlets and catch basins to include a stencil or medallion with no dumping, flows to creek/waterway language for development projects.

Morgan Hill requires all storm drain inlets and catch basins within the project area of development applications to be stenciled with prohibitive language (such as: “NO DUMPING – DRAINS TO CREEK”) and/or graphical icons to discourage illegal dumping. Mountain View requires all storm drain inlets to include a medallion with “NO DUMPING - FLOWS TO CREEK/BAY” for development projects. Palo Alto requires all storm drain inlets to include a medallion with “NO DUMPING-FLOWS TO CREEK/BAY” for development projects. City of Santa Clara provides and installs “No Dumping Flows to Bay” medallions near each catch basin for any new storm drain inlets constructed as part of a project per the City specifications. (CUP OP #71) The city’s annual flood notice in the local newsletter, ‘The Cupertino Scene,’ contains dumping is illegal messaging and how to report City of Cupertino Annually,
October -November
N/A Cupertino includes the “Do Not Dump” messaging in The Cupertino Scene’s annual flood preparedness article.
(CUP OP #72) Participates in clean-up events: the annual National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. The city also participates in Valley Water’s Adopt-a-Creek Program City of Cupertino Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Cupertino participated in Coastal Clean-Up Day on 9/20/25 and National River Clean-Up Day on 5/16/26. The City no longer participates in Valley Water’s Adopt-a-Creek Program. (LAH OP #73) The town participates in annual clean-up events: National River Clean-up Day (each May) and Coastal Clean-up Day (each September) and coordinates volunteers. They coordinate with Valley Water on both these clean-up efforts. The town also participates in Valley Water’s Adopt-a-Creek Program Town of Los Altos Hills
Each May (NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Town of Los Altos Hills: No update available - non-CRS participating community. (MIL OP #74) “Flood Public Advisory” brochure contains dumping is illegal messaging and how to report City of Milpitas Annually from
December to January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese).
25 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MIL OP #75) Participates in annual clean-up events: National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. The city also participates in Valley Water’s Adopt-a-Creek Program City of Milpitas Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Milpitas: CCD was held on September 20, 2025. NRCD was held on May 16, 2026. (MH OP #76) “Flood Report” contains message on keeping debris and trash out of streams – Do Not Dump messaging City of Morgan Hill
Annually,
close to or during the start of the rainy season
N/A Morgan Hill’s “2026 Flood Report” brochure will contain Do Not Dump messaging. (PA OP #77) “Are You Ready for Winter Storms?” utilities insert contains the Do Not Dump and report illegal dumping messages City of Palo Alto Each fall N/A Palo Alto includes Do Not Dump and Report Illegal Messages on City’s utility insert that was sent out in September 2025.
(PA OP #78) Utility bill insert includes a ‘Utility Announcement on Flood Safety Tips,’ including Protect natural floodplains - keep rain gutters and drainage channels free of debris City of Palo Alto Annually,
March-April
N/A Palo Alto includes Protect Natural Floodplains-keep rain gutters and creeks free of debris messages on flood safety tips sent as Utility Announcement and the flier sent as an attachment on utility bills every year. (PA OP #79) Participates in annual clean-up events: National River Clean-up Day (NRCD) and Coastal Clean-Up Day (CCD). They coordinate with Valley Water on both these clean-up efforts. Additionally, the city participates in Valley Water’s Adopt-a-Creek Program City of Palo Alto Each May
(NRCD) and September (CCD)
Volunteers Valley Water Stream Stewardship
Palo Alto participates every year during National River Clean-up Day on Matadero and Adobe Creek. Palo Alto also participates in the multi-jurisdictional effort on creek clean-up of San Francisquito Creek. (PA OP #80) Clean-ups of trash booms located in Matadero Creek and Adobe Creek are done annually on an as-needed basis. The city also assesses its hot spots and cleans up the local drainage system on an ongoing basis and part of its operations and maintenance City of Palo Alto Annually,
as needed
N/A Palo Alto City staff continue clean-ups of trash booms on Matadero Creek and Adobe Creek, assess hot spots and clean ups on an ongoing basis on the entire City’s storm drain network system. (SUN OP #81) “Horizon” newsletter includes a “Know How to Be FloodSafe” article that promotes the Do Not Dump message City of Sunnyvale
Each October, Fall Edition
N/A Sunnyvale: The City still includes a “flood Safe” message in the fall Horizon. It was published in fall 2025.
26 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
Residents and Businesses in the Special Flood Hazard Area (SFHA) - Low Lying Areas, Along Rivers and Creeks - Coastal Communities at Risk for Sea Level Rise/Tsunamis - Repetitive Loss (RL) Areas Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown®.” Residents/businesses in the SFHA are aware they’re in the SFHA and prepare before floods Increase in number of flood insurance policies in the SFHAs and RLAs in the county in general Prospective buyers understand flood risks Increase number of elevation certificates on file, and structures repaired with permits; decrease the number of repetitive loss increase homes Increase in the number of flood insurance policies with contents coverage (VW OP #82) Multi-language floodplain mailer (FPM) to all residents and businesses within the SFHA in Santa Clara County (Topics 1– 9) Valley Water Each
November/De cember
All Valley Water's Annual Floodplain Mailer (FPM) was distributed in December 2024. This multi-language mailer, available in English, Spanish, Chinese, and Vietnamese, is titled "You Live in a Flood Zone: Beware. Be Ready. Be Flood Safe." Link to Floodplain Mailer The FPM included QR codes, a magnet featuring essential flood safety websites, a detachable emergency phone list, and a centerfold that highlighted our Surface Water Data Portal. One of the QR codes directs residents to a site where they can access the latest information about local creek and reservoir water levels: https://alert.valleywater.org/?p=map. Hard copies of the FPM’s (quantities noted below, as requested by the communities), postcards (in November 2024) and trifolds (in mid-January 2025) were also mailed to each city/County in and the FPM was mailed in early January 2025 for their use, including posting in their lobby or designated area(s) Community FPM Postcard / Trifold City of Campbell 25 25/25 City of Cupertino 50 50/20 City of Gilory 25 25/25
City of Los Altos 50 100 / 20 Town of Los Altos Hills 25 150 /20 Town of Los Gatos 25 25/20 City of Milpitas 50 25/20 City of Monte Sereno 25 25/25 City of Morgan Hill 150 50/50 City of Mountain View 25 25/20 City of Palo Alto 100 25/20 City of San Jose 50 25/25 City of Santa Clara 25 25/25 County of Santa Clara 25 25/25 City of Saratoga 25 25/25 City of Sunnyvale 25 25/20 VW CRS Program 150 300/50 The FPM, postcards, and trifolds are all posted on Valley Water’s website ‘Flood Ready’ landing page: https://www.valleywater.org/flooding-safety/flood-ready Valley Water’s FPM was distributed throughout the county at various events during the flood season, and we kept copies in our HQ lobby area. The City of Los Altos posted Valley Water’s FPM on our flood protection website and we kept copies in the city hall lobby. The City of Cupertino posted Valley Water’s FPM on our flood protection website and we kept copies in the City Hall lobby. All Santa Clara County communities support and promote Valley Water’s outreach projects. (CUP OP #83) Flood notice in the local newsletter, The Cupertino Scene, which reaches residents and businesses in the SFHA (Topics 1-9) City of Cupertino Each October
or November issue
N/A Cupertino published the annual flood preparation article in the Fall 2025 edition of “The Cupertino Scene” (Aug-Nov).
(LA OP #84) Letter, along with a “Are You Prepared for a Flood in Your Neighborhood?” brochure to property owners in the SFHA (Topics 1-8) City of Los Altos Annually,
each fall
N/A Los Altos mailed letters to all SFHA property owners in October 2025. (LAH OP #85) The town’s “Our Town” quarterly newsletter includes information on flood preparedness. The newsletter is mailed out town-wide and is also available online on the town’s website (Topics TBD during cycle visit) Town of Los Altos Hills
Each fall N/A Town of Los Altos Hills: No update available - non-CRS participating community. 27 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MIL OP #86) “Flood Public Advisory” brochure to residents and businesses within SFHA (Topics 1-6) City of Milpitas Each
December or January
N/A Milpitas: Utility bill inserts was sent to every address in Milpitas in May 2026, and will be sent out within the fiscal year going forward. This was sent out in four languages (English, Vietnamese, Spanish, and Chinese).
(MH OP #87) Sends a citywide “Flood Report” brochure, including to those in the SFHA (Topics 1-9) City of Morgan Hill
Annually, close to or during the start of the rainy season N/A Morgan Hill’s “2026 Flood Report” brochure will be mailed out citywide in August/September 2026.
(MV OP #88) Sends “The View” citywide newsletter, Winter version, includes information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) City of Mountain View
Fall newsletter edition
N/A Mountain View sent out “The View” for Fall/Winter 2025 with information on flood risk, flood safety, and the importance of buying flood insurance (Topics 1-9) (MV OP #89) Mails a utility bill insert to all resident and businesses that contains information on flood risk, flood safety, and the importance of buying flood insurance (Topics 9) City of Mountain View
Between July - September
N/A Mountain View sent out Valley Water’s Get Flood Ready flier as a utility billing insert to every City utility customer in November and December 2025.
(PA OP #90) Sends the “Are You Ready for Winter Storms?’ flier (aka utilities mailer) to all residents and businesses in the city, including to those in the SFHA, along with their utility bills (Topics 1-9) City of Palo Alto Each fall N/A Palo Alto sent “Are you Ready for Winter Storms?” flier as utility inserts was sent out in September 2025.
(PA OP #91) Sends out utility announcement, “Anytime it can rain, it can flood. Don’t get caught off-guard” (Topics 1, 2,3, 4, 5, 6, 7, & 9 – will pursue adding other topic) City of Palo Alto Each
March/April
N/A Palo Alto sent flood safety tips as a utility announcement in December 2025. (SC OP #92) Mails out a citywide, including all addresses in the SFHA, newsletter for residents and businesses called “Inside Santa Clara” (Topics 1-9) City of Santa Clara
Each fall N/A Flood information was included in the biannual Inside Santa Clara newsletter, in the Fall/Winter 2025 Edition.
(SUN OP #93) Sends two (2) mailers and one (1) “Horizon” newsletter article “Know How to Be Flood Safe” that promotes flood safety and flood preparedness messaging targeted to all residents and businesses within the SFHA (Topics 2 and 4) City of Sunnyvale
Each fall around October
N/A Sunnyvale: The City still sends out mailers to targeted residents and a flood safe newsletter article. The mailers were sent Decemberr (realtor) & November/December (Utility inserts) 2025.. (SUN OP #94) Sends mailer to all those in the SFHA (Topics 1-4, and 7) City of Sunnyvale
Each October N/A Sunnyvale: The City still sends out these mailers. The mailers were sent December 2025.

Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Increase in number of flood insurance policies in the SFHAs, RLAs, and in the county in general Prospective buyers understand flood risks Increase in the number of flood insurance policies with contents coverage (SCC OP #95) Sends letters to the properties in the unincorporated section in the areas of the county’s mapped repetitive loss areas Santa Clara County
Annually, each fall
N/A Santa Clara County: No update available - non-CRS participating community. (CUP OP #96) Continues to send a letter to former repetitive loss properties City of Cupertino Annually,
mid-year
N/A Cupertino continues to send out an annual letter to former repetitive loss properties. (MH OP #97) Sends a notice to repetitive loss (RL) areas as required by FEMA City of Morgan Hill
Annually,
each summer
N/A Morgan Hill will send letters to properties in the City’s mapped repetitive loss areas in June 2026.
(PA OP #98) Sends letters to the properties in the city’s mapped repetitive loss areas, highlighting flood safety tips City of Palo Alto Annually,
typically
August -
September
N/A Palo Alto sent letters to properties in the City’s mapped repetitive loss areas, highlighting flood safety tips in August 2025.
28 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(SJ OP #99) Sends letters to the properties in the city’s mapped repetitive loss areas City of San Jose Annually,
each typically
between
September -
December
N/A San Jose sent letters to general repetitive loss property areas in March 2025.

Messengers to Other Target Audiences (Organizations & Businesses Serving the Community) Topic 1: Know your flood hazard Message 1A - Know your flood risk Message 1B - Contact your floodplain manager to find out if your property is in a floodplain Message 1C - Check if your home or business is in a Special Flood Hazard Area Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Topic 3: Protect people from the flood hazard Message 3A - Put your 3-day emergency kit together Message 3B - Follow evacuation orders Message 3C – Learn the best route to high ground Topic 4: Protect your property from the flood hazard Message 4A - Protect your property from the flood hazard Message 4B - Prepare your home Message 4C - Sandbags can offer protection against a foot or less of floodwater Message 4E - Get sandbags before a flood Topic 5: Build responsibility Message 5A - Build responsibly in floodplains Message 5B - Comply with development requirements Message 5C - Check with your local floodplain manager before you build Topic 6: Protect natural floodplain functions Message 6A -Keep creeks clean and flowing Message 6B - Keep debris and trash out of our streams Message 6C - Don’t pollute, dump, or drain anything in creeks Topic 7: Develop a Family Emergency Plan Message 7A: Develop an emergency plan Topic 8: Download disaster Apps Message 8A - Download disaster emergency apps Topic 9: Understand shallow flooding risks – don’t drive through standing water Message 9A - Understand shallow flooding risks - don’t drive through standing water FEMA’s message: “Turn Around Don't Drown®.” Educate our community on flood protection and preparedness measures by working and coordinating with groups who serve as messengers, to people who are at risk of flooding, as they provide their respective business service (VW OP #100) Administers a “Let’s Talk Water” Speakers Bureau Program that customizes presentations to update groups on specific issues, provide updates on Valley Water projects, including flood protection projects and to educate residents on existing flood risks as well as provide resources and tips to be flood ready. https://www.valleywater.org/learning-center/lets-talkwater-speakers-bureau Valley Water Communications Unit
On a project-specifi c basis or as requested
Could vary from year-to-year Kiwanis Rotary Clubs Homeowners and Neighborhood Associations Forum Groups Association of Realtors In FY26 (from July 2025 through June 2026), Valley Water's ‘Managing our Precious Resource Speakers Bureau Program’ reached the 11 organizations listed below. All general presentations mention flood protection and the need to ‘Get Flood Ready’ regardless of the county’s drought status. They also include links to Valley Water’s ‘Flood Ready’ information and resources webpage (ValleyWater.org/floodready), the hotline to call to report obstructions in creeks, and flood preparedness collateral available for all in-person events. Valley Water’s Speakers Bureau Program can customize presentations to update community groups on water-specific issues and provide updates on projects in their area.

The FY26 presentations that included flood preparedness information are listed below. 1. July 28, 2025 – Cory Neighborhood Association, San Jose 2. August 12, 2025 – Los Altos Kiwanis Club 3. September 4, 2025 – West San Jose Kiwanis Club 4. January 28, 2026 – The Forum, Palo Alto 5. February 27, 2026 – Valley Water’s Water Works Program (via Zoom) 6. April 2, 2026 – Valley Water’s 101 Academy 7. April 9, 2026 – Santa Teresa Catholic Church, San Jose 8. June 4, 2026 – Coin Laundry Association 9. June 8, 2026 – LAFCO (AM presentation), Sunnyvale 10. June 8, 2026 – LAFCO (PM presentation), Morgan Hill 11. June 9, 2026 – LAFCO (PM presentation), San Jose 29 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #101) Participates in booth duty support at various events and fairs throughout the county, including Valley Water Capital project meetings or other events, as requested by various organizations Valley Water Office of Government Relations
Annually. During the flood season (starting in September – May) All Santa Clara County CRS Communities
Valley Water staff made a concerted effort to actively participate in community events, including community festivals and emergency preparedness affairs, particularly in communities and neighborhoods in or near flood zones. In FY26 (from September 2025 – May 2026), Valley Water and the communities’ staff hosted 29 booths and distributed flood preparedness information on flood safety and emergency preparedness materials, including Valley Water’s annual FPM. Those events are listed below:

1. July 4, 2025 – San Jose Council District 8 Fourth of July Fireworks, San Jose 2. July 5, 2025 – Morgan Hill Chamber Night Music Series, Morgan Hill 3. July 16–17, 2025 – Mountain View Technology Showcase, Mountain View 4. July 24, 2025 – Happy Hollow Season of the Senior Safari, San Jose 5. August 2, 2025 – Asian Americans for Community Involvement Back-to-School Health Fair, San Jose 6. August 5, 2025 – San Martins Lions Club National Night Out, San Martin 7. August 5, 2025 – Morgan Hill National Night Out, Morgan Hill 8. August 15, 2025 – Morgan Hill Chamber Friday Night Music, Morgan Hill 9. August 16, 2025 – Cupertino Chamber Night Market, Cupertino 10. August 21, 2025 – San Jose Chamber BBQ, San Jose 11. August 28, 2025 – Happy Hollow Season of the Senior Safari, San Jose 12. August 30, 2025 – Santos Family Car Show, Alviso 13. August 30–31, 2025 – Silicon Valley Pride Parade and Festival, San Jose 14. September 6, 2025 – Capitol Park Goss Neighborhood Association National Night Out, San Jose 15. September 6–7, 2025 – Mountain View Art and Wine Festival Booth, Mountain View 16. September 13, 2025 – Rotary Club of Cupertino Silicon Valley Fall Festival, Cupertino 17. September 21–23, 2025 – WateReuse California Conference, San Diego 18. September 26, 2025 – Assemblymember Ahrens’ Inaugural Fall Harvest BBQ, Santa Clara 19. September 27, 2025 – Vovinam Viet Vo Dao 34th Annual Moon Festival, San Jose 20. September 28, 2025 – Stevens Creek Trail (FoSCT) Trailblazer Race, Mountain View

21. October 11, 2025 – Martial Cottle Park’s Fall Festival 2025, San Jose 22. October 11, 2025 – Guadalupe River Park Conservancy Pumpkins in the Park, San Jose 23. October 11, 2025 – Cupertino Chamber Diwali Festival, Cupertino 24. October 18, 2025 – Valley Health Foundation Women's Leadership and Policy Summit, San Jose 25. October 25, 2025 – District 8 Fall Family Festival, San Jose 26. October 25, 2025 – Senator Cortese’s 3rd Annual Picnic by the Lake, San Jose 27. November 12–15, 2025 – Cal-IPC Symposium, Ventura 28. December 6, 2025 – Santa Visits Alviso Foundation Drive, Alviso 29. February 13, 2026 – ASCE SJ Younger Member High School Day, San Jose 30. February 13, 2026 – City of San Jose D1 and D10 w/ NAACP, San Jose 31. March 28, 2026 – CEEF/CUSD Run for Great Schools 5K and Fun Run, Cupertino 32. March 28, 2026 – CERT 5K Family Fun Run (D10), San Jose 33. April 18, 2026 – City of Milpitas Earth Day, Milpitas 34. April 25, 2026 – Acterra Love Our Earth Festival / WaterPaloooza, Palo Alto 35. April 25, 2026 – Morgan Hill Community Earth Day Festival, Morgan Hill 36. May 9, 2026 – Berryessa Art & Wine Festival, San Jose 37. May 23–24, 2026 – Morgan Hill Mushroom Mardi Gras, Morgan Hill 38. June 6–7, 2026 – 50th Annual Sunnyvale Wine & Art Festival, Sunnyvale 39. June 12, 2026 – WEPA Fest 2026, San Jose 40. June 13, 2026 – AACSA's 45th Annual Juneteenth Festival, San Jose 41. June 13, 2026 – Dia De Portugal, San Jose 30 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(VW OP #102) Partner with local Second Harvest Food Bank with distributing FEMA and Valley Water flood preparedness materials, including promotional item(s) as available Valley Water CRS Program
In October (during CFPW)
Second Harvest Food Bank of Silicon Valley
On November 13, 2024, staff participated in a flood preparedness press conference held at Valley Water’s Emergency Operations Center site in San José. The press conference was a joint news event with the City of San José, the County of Santa Clara, and the National Weather Service. The event featured speakers from Valley Water and participating agencies, a sandbagging demonstration, and an emergency kit assembly table, which included flood readiness materials. (ALL OP #103) Other New Initiatives (as noted in the PPI document) 1. Continue and expand the standardized flood message prepared for each community to include flood messages in utility bills each year, including PG&E. 2. Expand on partnerships with local chambers of commerce to disseminate and share flood preparedness information. 3. Expand on outreach to the Asian and Latino communities who live in flood prone areas. 4. Expand on outreach to “hot spot” flood prone areas by hosting on-site or virtual events. 5. Expand on reaching local homeowners associations (HOA)s and apartment associations (i.e. Executive Council of Homeowners [ECHO]) 6. Expand on reaching residents in marginal and low-income communities through partnering with organizations that reach these communities. (i.e. Second Harvest Food Bank and others) 7. Communities could pursue FEMA Matching Funds Grants for severe Repetitive Loss Areas. 8. Review and expand other public information activities, such as Flood Protection Assistance (Activity 360) and Flood Insurance Promotion (Activity 370). 9. Develop a region-wide Flood Response Preparations (FRP) messaging plan.

All TBD TBD The Santa Clara County CRS Group/PPI Committee, included the ‘Other New Initiatives’ topic for discussion at the March 26, 2025. See Section V. SC County CRS Users Group/PPIM Committee Meetings - Monitoring and Evaluating the 2021 PPI in the FY25 Annual Evaluation Report (Attachment 6). 3/26/26 Meeting, Item #5: Review 2021 PPI “Other New Initiatives” discussion was as follows: These initiatives were suggested to be re-evaluated as part of the next PPI update to include only realistic initiatives to reduce the reporting requirements. As part of the update, the committee can discuss how best to word the initiatives to allow flexibility and creativity without being locked into specific commitments. These initiatives do not improve our Activity 330 scores since most communities are already maxed out on the activity. (CUP OP #104) The city provides a Winter
Preparedness notification informing contractors that during the winter season, they need to winterize their project(s) site as certain soil disturbance activities are not allowed during the rainy season
City of Cupertino On a
project-specifi c basis
Various contractors
Cupertino continues to prepare and mail the rainy season letters every year to applicable projects. These letters were mailed in mid-August 2025. 31 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Appendix A
CRS Creditable Outreach and Flood Response Projects by CRS Community Santa Clara County Multi-Jurisdictional PPI 2021
FY 2026 (Year 5) Outreach Projects Accomplishments by CRS Communities Audience Message Outcome
Project(s) Proposed to
Support the Messages
(XX denotes Community acronym,
and Outreach Project #)
SEARCH FOR YOUR COMMUNITY’S OP HERE
Assignment Schedule Stakeholder
FY 2026 (Year 5 of the 2021 PPI)
Outreach Projects Accomplishments

INPUT HERE ONLY
(MIL OP#105) On a project-specific basis, the city provides contractors a Winter Preparedness notification that informs them that during the winter season, they need to winterize their project(s) site. Certain soil disturbance activities are not allowed during the rainy season City of Milpitas On a
project-specifi c basis
Various contractors
Milpitas: On-going. The City of Milpitas sends out winterization notices to larger development projects.

Topic 2: Insure your property for your flood hazard Message 2A - Get flood insurance ahead of time Message 2B – Insure your property Message 2C – There is a 30-day waiting period for the policy to take place Increase in number of flood insurance policies in the SFHAs and in the county in general Prospective buyers understand flood risks These projects are credited under Activity 340 (DFH and REB) – Additional credit is provided if the PPI states that real estate agents should (or have agreed to) advise house hunters about the flood hazard and that real estate agents give house hunters a REB brochure (MH OP #106) The city mails out a newsletter, “Ask Before You Buy: Know Your Flood Risk!” to local real estate agents which are provided to homebuyers to help determine the flood risk of the property being purchased (listed in Appendix B) City of Morgan Hill
During or prior to the rainy season
Real Estate Agencies/Agent
Morgan Hill will be sending the brochure to real estate agents in June 2026. (PA OP #107) Sends out letters to real estate agencies informing them of their responsibility to identify flood hazard areas and to take advantage of the Flood Zone Lookup on the city’s website City of Palo Alto Annually,
beginning of flood season (September/ October)
Real Estate Agencies/Agent
Palo Alto sent letters to real estate agencies informing of their responsibility to identify flood hazard areas in August 2025.
(SJ OP #108) Sends out letters to real estate and insurance agencies and lenders, informing them of their responsibility to identify flood hazard areas and to take advantage of the Flood Zone Lookup on the city’s website on the “Flood Hazard Zones webpage and advises to contact the city for map reading services and elevation certificates on file
City of San Jose At the
beginning of the flood season (September – December)
Real Estate Agencies/Agent
San Jose emailed letters to real estate, insurance agencies and lenders in January 2025. (SUN OP #109) Sends mailer/postcard targeted to real estate agents informing them of the client’s responsibility for identification and purchase of flood insurance and the availability of the automatic 15% discount City of Sunnyvale
Each October Real Estate
Agencies/Agent
Sunnyvale: The City sent the mailers to real estate agents October 2024. 32 of 57 Docusign Envelope ID: 67003226-E7E7-80E3-8312-E8A3906F5A8C

Valley Water • Flood Campaign • Silver Anvil • 1
Flood Awareness
Campaign
Santa Clara County, CA
2025-2026
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Valley Water • Flood Campaign • 2
Strategic Campaign Summary

SITUATION ANALYSIS
Santa Clara County faces increasing flood risk as climate change intensifies extreme weather events. Although Valley Water invests year-round in capital improvement projects and emergency response operations, many residents remain unaware of their personal flood risk or the resources available to help them prepare for it. For over two decades, Valley Water has led countywide flood awareness efforts, supporting FEMA Community Rating System (CRS) communities in reducing flood insurance premiums through enhanced public outreach initiatives.

The 2025–2026 Flood Awareness Campaign aimed to address persistent gaps in awareness, preparedness, and access to real-time flood information among residents living in FEMAdesignated Special Flood Hazard Areas (SFHAs), particularly those in areas considered high-risk for flooding (hot spots). The campaign needed to reach diverse, multilingual communities, overcome low perceived risk, and deliver timely, actionable information during an unpredictable winter season.

INSIGHTS & ANALYSIS
Valley Water’s strategy was grounded in robust research. A multilingual survey of 400 Special Flood Hazard Area (SFHA) residents, conducted by Probolsky Research from February 3 to 11, 2025, provided essential insights. The hybrid methodology employed phone and online interviews conducted in English, Spanish, Vietnamese, and Chinese, ensuring representation across diverse linguistic and socioeconomic groups.

Key insights included:
• Residents underestimate their flood risk: Although 59% reported living in a flood zone or at risk area, 82% had never experienced flooding at home, and 46% of uninsured respondents believed they did not need flood insurance. • Preparedness gaps persist: Only 43.8% recalled sandbag information, and just 29.4% remembered the call to sign up for emergency alerts.
• Language access is essential: Thirteen percent of
respondents preferred Spanish, Vietnamese, or Chinese,
underscoring the need for multilingual materials.
• Direct mail remains highly effective: Half of respondents remembered receiving flood safety information by mail in the past year.
• Valley Water is a trusted source: 70% of respondents
felt confident that they had taken necessary flood safety measures, and 57% rated Valley Water’s flood awareness
efforts as excellent or good, up from 18% in 2017.
• Information platform preferences shaped channel
selection: Since 61% of respondents reported regularly
using Facebook, while 61% still read the San José
Mercury News, the channel mix included both digital and traditional platforms.
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Valley Water • Flood Campaign • 3
These insights directly informed the campaign’s strategy, channel mix, and creative development, ensuring messages were pinpointed to preparedness gaps, geotargeted to areas at high risk, and delivered through platforms that residents trust and use. Digital preparedness messages were grouped by storm risk and severity and activated through digital platforms in sync with local weather warnings and alerts issued by the National Weather Service.

PLANNING
Objectives
Valley Water exceeded all objectives.
• Increased awareness of flood risk among residents in
FEMA SFHAs.
• Increased signups for emergency alerts.

Target Audiences
• Primary: Businesses and residents in Santa Clara County’s FEMA-designated Special Flood Hazard Areas and areas
considered hot spots for flooding—multilingual and
linguistically isolated communities (Spanish, Chinese,
Vietnamese speakers).
• Secondary: Community Rating System (CRS) participating cities, community-based organizations, emergency
managers, and local media.

The CRS is a voluntary program under FEMA’s National Flood Insurance Program that rewards communities that go above and beyond minimum floodplain management requirements. In return, residents in these communities get discounts on flood insurance premiums.

Strategy
Deploy hyper-localized, multilingual messaging to high-risk flood zones using a diversified mix of digital, outdoor, and direct outreach channels. Leverage geo targeting to reach residents in real time as storms approach and deploy situation-specific callsto-action for the risk and severity of each weather event through trusted messengers with linguistically relevant content.

Budget
$380,000 allocated across targeted mailings, digital advertising, multilingual outreach, and video production.

EXECUTION
The campaign ran from November 15 to February 28, 2025, aligning with peak storm season. Activities were sequenced to maximize visibility before storms and deliver timely, actionable information during severe weather events through multiple touchpoints (digital, audio, and video streaming, social, email, and web).
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Valley Water • Flood Campaign • 4
KEY TACTICS: Localized Direct Mail (3 waves)
Delivered 48,154 mailers to homes and businesses located in Santa Clara County’s Federal Emergency Management Agency’s Special Flood Hazard Area (FEMA SFHA). The mailings included detachable emergency phone lists, magnets with essential flood safety websites, and QR codes linking to AlertSCC, Santa Clara County’s emergency notification system. 36 of 57
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Valley Water • Flood Campaign • 5
Digital AND Geotargeted Advertising
The campaign’s creative assets included 9 preparedness videos delivered via geotargeting to IP addresses of properties in high-risk areas in coordination with National Weather Service alerts. Videos featured Valley Water’s emergency officer, enhancing credibility and clarity.
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Valley Water • Flood Campaign • 6
Outdoor AND Transit Advertising
As a strategy to enhance geographical relevance, multilingual banners, bus ads, and creek-side signage were strategically placed in flood-prone intersections and transit corridors (high-traffic areas) to target lower-income and high-risk populations. 38 of 57
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Valley Water • Flood Campaign • 7
Movie Theater Advertising
The campaign reached audiences at the most receptive times by placing pre-show ads in hot-spot areas to reach families and multigenerational audiences during peak viewing days in the fall and winter holiday seasons. 39 of 57
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Valley Water • Flood Campaign • 8
Community Engagement Toolkit
A multilingual “Be Flood Safe” toolkit was distributed to community associations located near flood prone areas, as well as government agencies, elected officials, and emergency managers. Materials, such as bill inserts, were cobranded with CRS communities.
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Valley Water • Flood Campaign • 9
Ethnic Media Outreach
Flood awareness ads ran in Spanish, Chinese, and Vietnamese newspapers and TV channels to ensure cultural relevance and accessibility.
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Valley Water • Flood Campaign • 10
Joint Press Conference
Valley Water partnered with the County of Santa Clara, City of San José, and the National Weather Service to emphasize winter flood preparedness during a well-attended joint press conference. The conference featured interactive weather drone and emergency kit displays.
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Valley Water • Flood Campaign • 11
Emergency managers’ coordination
We coordinated messaging with emergency managers for jurisdictions within Santa Clara County. 43 of 57
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Valley Water • Flood Campaign • 12
VOAD partnership
Collaborated with Santa Clara County’s network of Volunteer Organizations Active in Disasters to distribute emergency preparedness tools and resources to faith and non-profit organizations. 44 of 57
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Valley Water • Flood Campaign • 13

CHALLENGES
Although the campaign executed smoothly, it was designed to overcome several inherent challenges associated with flood risk communication in a diverse, high risk region.
• Addressing persistent gaps in awareness, preparedness, and access to real time information: Many residents living in FEMA designated Special Flood Hazard Areas, particularly those in historically flood prone hot spots, continued to underestimate their personal risk. The campaign needed to break through low perceived vulnerability, reach multilingual and culturally diverse communities, and deliver clear and actionable information during a winter season marked by unpredictable storm patterns. Ensuring that residents not only received information but also understood how to act on it was a central challenge the campaign was built to solve. 45 of 57
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Valley Water • Flood Campaign • 14

CHALLENGES (CONTINUED)
• Coordinating a multi agency joint press conference: Bringing together the City of San Jose, the County of Santa Clara, and the National Weather Service required careful alignment of schedules, messaging, and roles. Ensuring unified and consistent communication across agencies, each with its own priorities and communication protocols, was essential to presenting a cohesive public message about winter flood preparedness. Representatives from NBC, CBS, KTSF, KTVU, KCBS, Telemundo and KRON covered the news conference.
• Timing weather alerts with event specific messaging: The campaign required precise coordination between incoming storm forecasts and the release of tailored preparedness messages. Each weather system carried different risks, such as shallow flooding and rising creek levels. This required rapid adjustments to messaging and ad delivery. Aligning geo targeted digital ads, emergency banner, email alerts, and social content with real time conditions ensured that residents received relevant and timely guidance when it mattered most. 46 of 57
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Valley Water • Flood Campaign • 15
Standout Creative Elements
Nine custom-produced videos featuring Valley Water’s emergency officer delivered clear, authoritative preparedness tips with simple calls to action, enhancing trust and comprehension. 47 of 57
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Valley Water • Flood Campaign • 16
Flood Centers Media Map: A Strategic Planning Tool
To achieve our top objective—
reaching as many residents living
near Flood Centers as possible
with “Be Alert. Be Flood Safe.”
messaging—we developed a new
planning tool: the Flood Centers
Media Map. This interactive map
provides a clear, visual way to
identify which media platforms
fall closest to each Flood Center,
enabling hyper-local targeting and
budget optimization.

Using a combination of AI tools
(ChatGPT, Gemini) and Google My
Maps, we gathered and mapped every
addressable platform in the county—
from billboards and bus shelters to
movie theaters and light rail stations.

The map highlights each Flood
Center and all platforms within Valley
Water’s footprint, allowing planners to
immediately see where resources can
be stretched for maximum impact in
flood-prone neighborhoods.

This innovation reflects our
commitment to leveraging AI
for smarter, more efficient
campaign planning.
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Valley Water • Flood Campaign • 17
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 0.75 1.5 3
Miles
GIS themes are for illustration and general analysis purposes only and are not accurate to surveying or engineering standards.

Information is not guaranteed to be accurate, current or complete and use of this information is your responsibility.

Approximate Scale
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 075 15 3
Miles
Hot Spots
Hot Spots

0.5 Mile Radius
®
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 0.75 1.5 3
Miles
GIS themes are for illustration and general analysis purposes only and are not accurate to surveying or engineering standards.

Information is not guaranteed to be accurate, current or complete and use of this information is your responsibility.

Approximate Scale
Hot Spots
Hot Spots

0.5 Mile Radius
®
0 0.75 1.5 3
Miles
GIS themes are for illustration and general analysis purposes only and are not accurate to surveying or engineering standards.

Information is not guaranteed to be accurate, current or complete and use of this information is your responsibility.

Approximate Scale
Map of Santa Clara County Flooding Hot Spots
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Valley Water • Flood Campaign • 18
Evaluation
Methods:
• Digital advertising performance metrics
• Emergency alert signups
• Social engagement analytics
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Valley Water • Flood Campaign • 19
Results
Total Spend: $125,160
Total Impressions: 17.8M
Social Engagements: 492,297
Primary Objective: Awareness / Reach • Multichannel paid media delivered multilingual flood preparedness awareness
using a precision-targeted, hyperlocal strategy
centered on 12 Valley Water-identified flood
hot spots across Santa Clara County.
• Digital and offline channels were integrated
to maximize reach and reinforce message
frequency near high-risk locations.

Takeaways: • Paid media delivered 17.3 million impressions across digital and out-of-home channels.
• Multilingual out-of-home advertising (bus
shelters, light rail, billboards, movie theaters)
concentrated exposure near 12 intersections
identified by Valley Water’s hydrology team as
flooding hot spots.
• Print placements extended reach across
vulnerable multilingual communities.
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179,000
179,500
180,000
180,500
181,000
181,500
182,000
182,500
183,000
183,500
184,000
9/30/2025 10/31/2025 11/30/2025 12/31/2025 1/31/2026
Net AlertSCC registrations
Valley Water • Flood Campaign • 20
Increased emergency alert sign-ups
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Valley Water • Flood Campaign • 21

ABOUT VALLEY WATER
The Santa Clara Valley Water District (Valley Water) is a California special district formed and operating under special sections of California law, referred to as the
District Act.

Valley Water manages an integrated water resources
system that includes the supply of safe, clean water, flood protection and stewardship of streams on behalf of Santa Clara County’s 2 million residents.

Valley Water effectively manages 10 dams and surface
water reservoirs, three water treatment plants, a stateof-the-art water quality laboratory, approximately 285 acres of groundwater recharge ponds, and more than 275
miles of streams. We also operate the award-winning
Silicon Valley Advanced Water Purification Center, the
largest plant of its kind in Northern California and the focal point of our efforts to expand Santa Clara County’s local drinking water supply.

Valley Water provides wholesale water and groundwater
management services to local municipalities and private water retailers who deliver drinking water directly to
homes and businesses in Santa Clara County.

Valley Water’s stream stewardship responsibilities include creek restoration, wildlife habitat protection, stream water pollution prevention, and natural flood protection.
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Valley Water • Flood Campaign • 22
Thank you!
Flood Awareness Campaign 2025-2026
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Agenda Meeting
Santa Clara County CRS Users Group & Program for Public Information (PPI) Committee Meeting CRS Transition Planning: General Virtual Transition Kick-off Meeting (Task 2.1.3) March 21, 2026 | 2:00 p.m. – 4:00 p.m.

Join Zoom Meeting
https://valleywater.zoom.us/j/86592760729?pwd=V2t5x0MRatEN7xXOHe8EZ4NeU0VbLe.1&from=addon Meeting ID: 865 9276 0729|Passcode: 782108 | +1 669 900 9128 US (San Jose) Purpose: Present an overview of Valley Water’s transition efforts, solicit questions and feedback, and document key concerns and action items for Valley Water and the CRS-participating communities Section Meeting Topic Presenter Time

1. Introductions Amy Fonseca 10 min

2. Review of the meeting goals and agenda (see page 2) Amy Fonseca 2 min

3. Annual review of CRS Communities Roster (Google Link) Amy Fonseca 2 min

4. Next steps of CRS Regionalization in Santa Clara County Feasibility Study results Amy Fonseca 5 min

5. Introduction to Valley Water’s New Partnership Role in the CRS Program for Santa Clara County (Partnership Model)
2021 Multi-Jurisdictional Program for Public Information (PPI) Annual Evaluation Report for FY26 (Year 5: July 2025 to June 2026) - 2021 PPI sunset in April 2026
− Is the committee required to submit an annual evaluation report for FY26?
− 2026 Multi-Jurisdictional PPI, single jurisdiction PPI, or discontinue PPI Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7)
Next Steps
Melissa
Mitchell,
Tetra Tech
90 min

6. Closing Comments Amy Fonseca 2 min

7. Adjourn
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Excerpt from 2025 CRS Coordinator’s Manual:
“Step 7: Implement, monitor, and evaluate the program. The Program for Public Information committee meets at least annually to monitor the implementation of the outreach projects. The committee assesses whether the desired outcomes were achieved and what, if anything, should be changed. This work is described in an evaluation report that is prepared each year, sent to the governing body, and included in the annual recertification.

The community must update its Program for Public Information at least every five years. This can be a new document or an addendum to the existing document that updates the needs assessment and all sections that should be changed based on evaluations of the projects.

The Program for Public Information update will be reviewed for CRS credit according to the Coordinator’s Manual currently in effect, not the version used when the community originally requested this credit. The update can qualify as the annual evaluation report for the year it was prepared. The updated Program for Public Information must be adopted following the same process as adoption of the original document.”
______________________________________________________________________________________ Activity 350 – Flood Protection Information, c. flood protection website (WEB) (page 350-7) The community must:
3) The community must check the website’s links at least monthly and fix those that are no longer accurate.
4) At least annually, the community must review the content to ensure it is still current and pertinent (e.g., make sure names, addresses, phone numbers, and other contact information are still correct; update any ordinance changes; etc.)
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Santa Clara County CRS Users Group and PPI Committee
Meeting Minutes - May 21, 2026
Time: 2:00 p.m. Location: Zoom

1. Welcome and Introductions
Amy Fonseca opened the meeting. Representatives from Valley Water, Tetra Tech, and participating cities introduced themselves.

2. CRS Transition Update
Valley Water reported that full CRS regionalization is not feasible and plans to move from its fictitiouscommunity role to a partnership model. • Cities will manage their own CRS documentation, recertifications, and ISO/FEMA coordination. • Valley Water will continue regional flood outreach and provide supporting documentation for CRS credit.
• Tetra Tech will provide community-specific assessments and transition support through December 2026, subject to available contract hours.

3. Future of the PPI
The committee discussed continuing the multi-jurisdictional PPI with a new lead, forming a smaller group, creating individual city PPIs, or retiring the PPI and using standard Activity 350 outreach credits.

No final decision was made. A continuing multi-jurisdictional PPI will require a lead community or shared coordinating group. The committee should select a direction in the next few months.

4. Activity 350 and Website Information
Valley Water will continue providing regional flood information. Each city remains responsible for local permitting, regulatory, elevation-certificate, and other community-specific website information. Tetra Tech will review additional credit opportunities with each community.

5. Decisions
• No formal vote or final PPI decision was taken.
• Communities will review individual CRS credit impacts before selecting a PPI option.

6. Action Items
• All communities: Update the shared CRS contact roster as soon as possible. • Valley Water: Send the meeting recap and consultation instructions; confirm available Tetra Tech support hours.
• Tetra Tech and each community: Schedule and complete individual CRS assessments between June and December 2026.
• Each community: Confirm that Tetra Tech has current CRS records before its consultation. • PPI Committee: Select a PPI direction.
• Interested communities: Identify a lead or shared coordinator if the multi-jurisdictional PPI continues.

7. Adjournment
The meeting adjourned at approximately 3:40 p.m.
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City of Gilroy

STAFF REPORT
Agenda Item Title: Adoption of an Ordinance Amending Chapter 30, Article L of the Gilroy City Code Relating to Architectural and Site Review Permit Process and to Enhance Public Outreach
Meeting Date: September 14, 2026
From: Matt Morley, City Administrator
Department: Community Development
Submitted by: Sharon Goei, Community Development Director Prepared by: Michael Fossati, Planning Manager
STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION
Adopt the ordinance of the City Council of the City of Gilroy amending Chapter 30, Article LIV of the Gilroy City Code relating to Architectural and Site Review Permit process and to enhance public outreach.

EXECUTIVE SUMMARY
At the August 17, 2026, regular meeting, the City Council considered and introduced an ordinance amending Gilroy Zoning Code Sections 30.50.41 and 30.50.47 relating to the Architectural and Site Review Permit process, as follows:
(1) Requiring Planning Commission review and approval of Architectural and Site Review Permit applications with an Environmental Impact Report (EIR) under the California Environmental Quality Act (CEQA); and
(2) Establishing enhanced public outreach requirements, including applicant-led neighborhood notifications and a community meeting once an Architectural and Site Review Permit application is deemed complete.
(3) Retaining existing appeal rights, meaning that staff decisions may be appealed to the Planning Commission and those of the Planning Commission to the City Council.

BACKGROUND
On January 25, 2026, Councilmembers Kelly Ramirez and Carol Marques submitted a FAIR Memo to the City Administrator requesting a review of the Architectural and Site Review Permit process. The FAIR Memo was subsequently scheduled and placed on the March 16, 2026 Council meeting agenda.

On March 16, 2026, after staff presented a brief report describing the current Architectural and Site Review Permit process and initial considerations, the City Council directed staff to return with options regarding which applications may be appropriate to require public hearings and which decision-making body — staff, Planning Commission, or City Council — may be appropriate to conduct them, to ensure residents have a meaningful opportunity to participate.

On June 15, 2026, for City Council consideration, staff presented options to improve public outreach and require certain Architectural and Site Review Permits be reviewed and approved by the Planning Commission. The City Council directed staff to implement those options by initiating a Zoning Code amendment.

On July 16, 2026, the Planning Commission reviewed the proposed zoning amendment to improve public outreach and community engagement and recommended changes to the ordinance for City Council to consider.

On August 17, 2026, the City Council reviewed the proposed zoning amendments along with the Planning Commission recommendation and community input and introduced an ordinance amending Chapter 30 (Zoning), Article L (Planning Department Applications) relating to Architectural and Site Review Permit Process.

ANALYSIS
The City Council is now being asked to adopt the proposed Architectural and Site Review Permit ordinance previously discussed at the August 17, 2026, City Council meeting.

Once adopted, the ordinance will take effect thirty (30) days from the date of adoption on October 14, 2026.

ALTERNATIVES
If the Council does not adopt the ordinance, the City will continue to operate under the current Architectural and Site Review process, and enhanced public outreach will not be codified. If the Council amends the proposed ordinance, staff will provide a revised version at a future City Council meeting.

FISCAL IMPACT/FUNDING SOURCE
There will be increased costs for the developer because of the additional public outreach notification required for certain non-residential development projects.

For long-term fiscal impact, fee schedule adjustments for application/permit fees will be necessary to offset additional staff time and other administrative costs.

PUBLIC OUTREACH
Newspaper notification was published for the Planning Commission and the first reading of the ordinance at the City Council meeting. This second reading and adoption was included on the publicly posted agenda for this meeting.

NEXT STEPS
If adopted, the proposed ordinance will become effective in 30 days following adoption.

Attachments:

1. Draft Architectural and Site Review Permit Ordinance (including Exhibit ‘A’)

ORDINANCE 2026-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY

OF GILROY AMENDING THE GILROY CITY CODE,
CHAPTER 30 (ZONING), ARTICLE L (PLANNING

DEPARTMENT APPLICATIONS), REGARDING THE

ARCHITECTURAL AND SITE REVIEW PERMIT

PROCESS
WHEREAS, Architectural and Site Review Permit process is established in the Gilroy City Code, Chapter 30, Article L, Sections 30.50.40 through 30.50.47. Under the current Zoning Code, the Community Development Director or designee is authorized to act on certain Architectural and Site Review Permit applications as an administrative determination. This process does not require a public hearing or public notice; and WHEREAS, on January 25, 2026, Councilmembers Kelly Ramirez and Carol Marques submitted a Future Agenda Item Request (FAIR) Memo to the City Administrator requesting that staff review the Architectural and Site Review Permit process and propose options to increase public engagement and notice for certain projects; and
WHEREAS, on March 16, 2026, after staff presented a brief report describing the current Architectural and Site Review Permit process and initial considerations, the City Council directed staff to present options identifying which Architectural and Site Review Permit applications may be appropriate to require public hearings and which decision-making body may be appropriate to conduct them, to ensure residents have a meaningful opportunity to participate; and WHEREAS, on June 15, 2026, after reviewing staff recommendations, the City Council directed staff to develop a zoning amendment dedicated to enhancing public outreach for certain Architectural and Site Review Permit applications. The Council also directed staff to prepare a zoning amendment requiring Planning Commission review and approval of Architectural and Site Review Permits for certain projects; and
WHEREAS, the proposed zoning amendment requires enhanced public outreach for any new non-residential (commercial or industrial) projects 15,000 square feet or larger once an Architectural and Site Review Permit application is deemed complete. Outreach measures include newspaper notification, city digital communications, applicant-mailed notices, and a community meeting. These steps ensure residents and property owners have a meaningful opportunity to review and comment on such projects; and
WHEREAS, the zoning amendment would further require that the Planning Commission review and serve as the decision-authority on Architectural and Site Review Permit applications at a duly noticed public hearing for any development project with an Environmental Impact Report under the California Environmental Quality Act (CEQA), while preserving administrative review of all other Architectural and Site Review Permit applications by the Community Development Director or designee and the existing two-step (Planning Commission then Council) appeal structure; and

WHEREAS, the proposed zoning amendments are consistent with the Gilroy 2040 General Plan, including Land Use Element Goal LU 1 (Protect and enhance Gilroy’s quality of life and unique identity while continuing to grow and change), Goal LU 5 (Encourage, facilitate, and support the development of new employment and industrial uses and retention of existing industry to ensure compatibility with existing surrounding uses and planned uses), Policy LU 3.5 (Encourage infill developments that enhance neighborhood quality and respond to community input in the planning and design of infill projects or non-residential, neighborhood-serving uses), and Goal LU 8 (Support growth and development that preserves and strengthens the City’s historic small-town character; provides and maintains safe, livable, and affordable neighborhoods; and creates beautiful places), in that the Zoning Ordinance is the primary tool used to implement the General Plan and the amendments advance compatible development, neighborhood protection, community participation, and high-quality, publicly accountable review; and
WHEREAS, the City Council finds that the adoption of the proposed zoning amendments is exempt from CEQA under State CEQA Guidelines Section 15061(b)(3), the "common sense" exemption, because it can be seen with certainty that there is no possibility the amendments may have a significant effect on the environment, in that the amendments establish procedural review, public hearing, and noticing requirements for the processing of Architectural and Site Review Permits and do not authorize, approve, or entitle any specific development, and each future project remains subject to its own project-level environmental review; and WHEREAS, on July 16, 2026, the Planning Commission held a duly noticed public hearing, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony related to the proposed Zoning Amendments, and recommended that the City Council approve the proposed amendments with some modifications; and
WHEREAS, on August 17, 2026, the City Council held a duly noticed public hearing at which time the City Council received and considered the proposed adoption of the Zoning Amendments, took and considered written and oral public testimony, the staff report, the Planning Commission recommendation, and all other documentation related to the proposed amendments; and
WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the office of the City Clerk.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I
The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION II
The amendments to the Gilroy City Code, Chapter 30 (Zoning) and Article L (Planning Department Applications), set forth in Exhibit ‘A’ regarding Architectural and Site Review, are hereby adopted.

SECTION III
If any section, subsection, subdivision, sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise void or invalid by any court of competent jurisdiction, the validity of the remaining portion of this Ordinance shall not be affected thereby.

SECTION IV
Pursuant to Section 608 of the Charter of the City of Gilroy, this Ordinance shall be in full force and effect thirty (30) days from and after the date of its adoption.

PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the __ day of ___ 2026 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Greg Bozzo, Mayor
ATTEST:
_______________________
Kim Mancera, City Clerk

Exhibit ‘A’
AMENDMENTS TO THE GILROY CITY CODE, CHAPTER 30 (ZONING), ARTICLE L (PLANNING DEPARTMENT APPLICATIONS) (SECTIONS 30.50.40-30.50.47) Gilroy Zoning Code Sections 30.50.40 through 30.50.47 (Architectural and site review) are amended as set forth below. Replaced text is shown as strikethrough and new text is shown underlined and in red, as shown below

30.50.41 Review.
(a) Architectural and Site Review Permits. The community development director or designee shall review and decide applications for architectural and site approval, and shall be bound by any uniform standards adopted by the city council or planning commission relating to the intent, scope or review of architectural and site approval requirements. Any decision to issue an architectural and site approval is a discretionary decision subject to the California Environmental Quality Act. The community development director or designee shall review and may issue architectural and site approval for the following uses:
(1) Construction, installation, or major remodeling of structures in an industrial, commercial, professional office, public facilities or open space zone. Installation includes the location of trailers and mobile units on a site, unless such structures are temporary in nature in compliance with Article XLVII, Temporary Uses. Major remodeling includes building additions, as well as alterations within any twelve (12) month period exceeding fifty percent (50%) of the floor area, facade or value of the existing building. The value shall be determined by the city building department. Major interior remodeling projects may be exempt from review if they are determined by the director of planning not to be significant in terms of potential impacts to surrounding land uses and meet all other minimum city standards.
(2) Residential developments having two (2) or more total units on a parcel, unless otherwise exempted under this chapter.
(3) Relocated or moved buildings.
(4) Changes in historic site or neighborhood combining districts which the planning director determines are not significant, and thereby do not require further review, may receive an administratively approved architectural and site review permit, either through a new architectural and site review permit or through a minor modification process pursuant to subsection (b) of this section.

The historic heritage committee shall review and make recommendations to the planning commission on applications for architectural and site approval which

involve significant changes, and shall be bound by any uniform standards adopted by the city council or planning commission relating to the intent, scope or review of architectural and site approval requirements. The planning commission shall review and may issue architectural and site approval for the following uses:
a. Remodeling or construction in a historic neighborhood combining district, as defined in section 30.27.40(a), involving significant changes, as determined by the planning director.
b. Remodeling or construction in a historic site combining district, as defined in section 30.27.40(b), involving significant changes, as determined by the planning director.
(5) Development of four (4) or more single-family residential parcels which have been created from the same parcel map, tentative map or final map. (6) Site improvements in commercial and industrial districts intended to allow for establishment of a new use or expansion of an existing use on property for which prior legal improvements have not been installed. Such new improvements could include, but not be limited to, grading, paving and fencing. (7) Use of a lot for outdoor uses or storage purposes, except for exterior storage in private residential yards that conforms to other provisions of the municipal code.
(8) Homes and accessory structures requiring building permits within the residential hillside zoning district, except for those accessory structures approved under the minor modification provisions in subsection (b) of this section. (9) Building demolitions, except for the following:
a. Demolition of a nonhistoric single-family home for which building permits have been issued for a replacement single-family house. For the purposes of this section, a historic home shall be any home in the historic neighborhood combining district, a designated historic site, or any structure meeting the criteria established in section 30.27.30. b. Demolition or removal of a building which the city building official has determined to be an immediate threat to public health or safety. c. Demolition or removal of a building that has been ordered to be removed or demolished by the code enforcement appeals hearing board or by a court of law.

d. Demolition or removal of residential accessory structures, except for historic properties (subject to section 30.27.50), and subject to the provision of on-site parking.
e. Demolitions of nonresidential buildings no greater than one thousand (1,000) square feet that are approved through the minor modification process.
f. Demolitions that, due to their size, nature, condition, or other factors, are determined by the community development director or designee to not require an architectural and site permit.
(10) The creation, on or above ground, through installation, construction, or replacement, of two thousand five hundred (2,500) square feet or more of impervious surface, except that single-family detached residences that are not within the residential hillside zoning district, a planned unit development overlay district, or the historic neighborhood combining district are not subject to the architectural and site permit process. For purposes of this section, the calculation of the two thousand five hundred (2,500) square feet of new or replaced impervious surface shall represent the total of all newly created impervious surfaces, whether on structures, pavement, or any other surface. (11) Changes identified in subsection (b) of this section that are not approved as a minor modification.

Any other remodeling, except as indicated above or as indicated in subsection (b) of this section, shall be exempt from architectural and site or minor modification approval. For changes requiring a minor modification or architectural and site review permit, a building permit shall not be issued until architectural and site or minor modification approval is obtained from the community development director or the planning commission, if appealed.
(b) Architectural and Site Review Permits Requiring Planning Commission Review. (1) Planning Commission Review of Architectural and Site Review Permits with an Environmental Impact Report. Notwithstanding any other provision of this section assigning review authority to the Community Development Director or designee, the Planning Commission shall review and decide, at a duly noticed public hearing, any application for architectural and site review permit for a development project for which an Environmental Impact Report has been or is required to be prepared under the California Environmental Quality Act. In acting on such an application, the Planning Commission shall apply the same scope of review, findings, and conditions set forth in Sections 30.50.43 and 30.50.44. All other applications for architectural and site approval shall continue to be

reviewed and decided administratively by the Community Development Director or designee.
(c) Enhanced Public Outreach for Certain Projects. Enhanced public outreach is required for any architectural and site review permit application for any new nonresidential (commercial or industrial) project 15,000 square feet or larger, once it is deemed complete.
(1) Applicant Notice and Community Meeting. The applicant shall (i) host a community meeting at which the applicant presents the project and gathers feedback prior to a decision on the application (ii) mail notice of a community meeting to property owners and residents within a radius of one thousand (1,000) feet of the project’s property line, no later than 14 days before the community meeting; (iii) publish a newspaper notification in the local newspaper no later than 14 days before the community meeting; and (iv) document its community engagement efforts, by providing a copy of the mailed notice, the mailing list, and a summary of comments received to the project planner. No decision shall be issued on an application subject to this subsection until the requirements of this subsection have been satisfied.
(b d) Minor Modifications. A minor modification may be conducted only where such approval would be consistent and comply with all applicable local laws in effect at the time of issuance, including without limitation the city’s general plan and the provisions of the City Code. The intent of the minor modification process is to facilitate minor changes that maintain or improve the aesthetic, historic, architectural, landscape, or other qualities of properties. Minor modifications consistent with this section may, without limitation, be conducted to implement section 30.26.50(b), 30.50.47(d), or 30.50.50(g).

No proposals requiring a new negative declaration, mitigated negative declaration, or environmental impact report as clearance under the California Environmental Quality Act shall be allowed through the minor modification process.

The community development director or designee may, at the director’s sole discretion, approve a minor modification for the following elements, subject to and in accordance with the provisions of this section:
(1) Changes to previously approved development permits but only for minor modification of architectural elements, exterior lighting or landscape details (including but not limited to minor storefront alterations, relocation of doors, equipment screening, minor landscape furniture and structures, benches, small trellises, and planters) which do not affect the use, intensity, general character, architectural style, circulation or other site function of the project.

(2) The creation, on or above ground, through installation, construction, or replacement, of less than two thousand five hundred (2,500) square feet of impervious surface, except that single-family detached residences that are not within the residential hillside zoning district, a planned unit development overlay district, or the historic neighborhood combining district are not subject to the minor modification process. For purposes of this section, the calculation of the maximum square feet of new or replaced impervious surface shall represent the total of all newly created impervious surfaces, whether on structures, pavement, or any other surface.
(3) The replacement, repaving, reconfiguration, or restriping of parking spaces on existing surfaces.
(4) Building additions or accessory structures of less than one thousand (1,000) square feet or less than twenty percent (20%) of the building area prior to the addition in area, whichever is smaller, to nonresidential buildings. (5) Building additions or accessory structures of two hundred fifty (250) square feet in total area or less, or less than twenty percent (20%) of the total building area prior to the addition, whichever is smaller, to hillside single-family residences, residences in planned unit development overlay zones, a duplex, or a multiple-family building; provided, that current parking regulations are being met and would continue to be met after the completion of any addition and provided that site amenities are not adversely impacted. (6) Above ground storage tanks of two thousand (2,000) gallons or less in zoning districts other than industrial zoning districts and an above ground storage tank of ten thousand (10,000) gallons or less in an industrial zoning district. (7) Demolition of nonresidential buildings less than one thousand (1,000) square feet.
(8) For properties designated as a historic site or within a historic neighborhood combining district, minor modifications can be processed and approved for the following:
a. Minor modifications of architectural elements, landscape details (including but not limited to equipment screening, minor landscape furniture and structures, benches, small trellises and planters), or installation of new or additional pavement that do not affect the historic significance, use, intensity, general character, architectural style, circulation or other site function of the property.

b. Accessory structures or building additions that do not exceed two hundred fifty (250) square feet in area and that are consistent with historic compatibility criteria and applicable design guidelines and standards. (9) Other similar minor items, as determined by the community development director.

The decision to grant, deny or condition a minor modification is an administrative determination and requires no hearing or public notice. The action of the community development director or designee shall be final, and nothing herein shall be deemed or construed to confer on an applicant a right to a minor modification or to require the director to issue a minor modification. If the community development director denies a minor modification, nothing herein shall preclude the applicant from thereafter filing an application for an appropriate development permit.

Where property was developed prior to the requirement of an architecture and site permit, minor modifications for projects as set forth in this subsection (b) may be approved without the necessity of the issuance of a full site architecture and site permit.

The minor modification process may, at the community development director’s discretion, also be used to make the above-noted modifications to an approved planned unit development permit.

30.50.47 Terms of approval.
(a) Time Limits. If any development for which architectural and site approval has been granted has not obtained building permits within one (1) year from the date of notification of approval, the approval shall be deemed automatically revoked. Upon application, an extension of time may be granted by the planning director. (b) Transfer. Architectural and site approval shall be deemed revoked if the use for which the approval is granted is changed unless, upon application to the planning director, the approval is transferred. The planning director shall transfer the approval to the new use if the previous approval meets the requirements of this section for the changed use. If the planning director does not reissue the approval, a new application must be filed.
(c) Conformance to Approval. Development for which architectural and site approval has been granted shall conform to the approval and any conditions attached thereto. (d) Modification. Upon request of the applicant, modifications of the approved plan, which meet the requirements of this chapter, may be approved by the planning director.

(e) Appeal. Anyone so desiring may appeal the decision of the planning director by written request to the planning commission and payment of the appeal fee within twenty (20) days of the planning director’s determination. An administrative decision of the Community Development Director or designee under this article may be appealed to the Planning Commission, and any decision of the Planning Commission on that appeal or rendered under Section 30.50.41(b) may be appealed to the City Council, in each case by written request and payment of the appeal fee filed within twenty (20) days of the decision.

All other provisions of Gilroy Zoning Code Sections 30.50.40 through 30.50.47 not expressly amended by this Exhibit shall remain in full force and effect.

8.4. City of Gilroy

STAFF REPORT
Agenda Item Title: Adopt a Resolution amending the FY2026-27 Capital Improvement Program Budget by appropriating an additional $95,000 of Community Facilities District (CFD) funds to the Precast Concrete Fence Project, and approving an additional $95,000 of contingency for the construction contract with Silicon Valley Paving, Inc. for the Project
Meeting Date: September 14, 2026
From: Matt Morley, City Administrator
Department: Public Works
Submitted by: John Doughty, Public Works Director
Prepared by: Ryan Osenton, Project Manager
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure

RECOMMENDATION
Adopt a Resolution:

1. Amending the FY2026-27 Capital Improvement Program Budget by appropriating an additional $95,000 of Community Facilities District (CFD) funds to the Precast Concrete Fence Replacement Project; and

2. Approving an additional $95,000 to the established contingency of the construction contract with Silicon Valley Paving, Inc. for the Project for a total project contingency of $136,500 and total contract amount including contingency of $551,500.

EXECUTIVE SUMMARY
The City of Gilroy is responsible for maintaining the concrete fence surrounding many trails throughout Gilroy's park system. Council recently awarded a contract to Silicon Valley Paving, Inc. to repair approximately 2,700 linear feet of damaged precast concrete fencing at Hecker Pass Park, located near the intersection of 3rd Street and

8.4. Rosemary Drive. Following the contract award, City Staff identified an additional 900 linear feet of fence in the immediate area that are in need of repairs. This contract amendment adds funding to the project contingency to perform the additional repairs.

BACKGROUND
The Precast Concrete Fence Replacement Project was released for construction bids in May 2026. Bids were received from four contractors on June 11, 2026, and Silicon Valley Paving, Inc. was determined to be the lowest responsive and responsible bidder.

In August 2026, City Council awarded a contract to Silicon Valley Paving, Inc. to perform repairs on 2,700 linear feet of fenceline for a total project cost of $456,500.

Following the contract award to Silicon Valley Paving, City Staff identified an additional 900 linear feet of fence that are in dire need of repairs and also in the immediate vicinity of the repairs currently contracted.

ANALYSIS
After identifying the additional area in need of repair, staff requested a quote from Silicon Valley Paving to determine if the amount needed could be covered under the contingency approved in the original contract award. However, the amount quoted by the contractor exceeds the contingency available.

The additional contingency funds will cover all labor, materials, and equipment needed to complete the additional 900 linear feet of fence replacement. Silicon Valley Paving anticipates the additional area of work taking an extra five working days to complete, but the project will still finish the work inside the approved amount of working days.

ALTERNATIVES
The City Council could choose not to approve the budget amendment and increase to the construction contingency and direct staff to make the repairs as originally outlined in the project specifications. Staff does not recommend this option, as the damaged area of fence is in need of repair and in the immediate vicinity of the area of work for the approved project.

FISCAL IMPACT/FUNDING SOURCE
The construction contract with Silicon Valley Paving, Inc. is for a not-to-exceed amount of $415,000, with a $41,500 construction contingency, for a total construction amount of $456,500.

Staff recommends increasing the project contingency amount by $95,000 to cover the

8.4. additional labor, materials, and equipment required for the project, and increase the total contract amount including contingency to $551,500.

Staff also recommends appropriating $95,000 from the Community Facilities District Fund (Fund 260) to the project to fund the change order which will be issued to Silicon Valley Paving, Inc. out of the contingency. Sufficient funds are available in Fund 260.

PUBLIC OUTREACH
N/A

NEXT STEPS
Upon City Council approval of the budget amendment, staff will approve a change order for the additional 900 linear feet of fence materials, project labor, and necessary equipment.

Attachments:

1. Resolution

RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF GILROY AMENDING THE PRECAST CONCRETE

FENCE REPLACEMENT PROJECT BUDGET
WHEREAS, the City Council awarded a contract to Silicon Valley Paving, Inc. and approved a budget for the Precast Concrete Fence Replacement Project on August 17, 2026; and WHEREAS, City staff, following award of the contract, identified an additional 900 linear feet of fence in the immediate area of work is also in need of repair; and WHEREAS, City staff requested a change order quote from Silicon Valley Paving for materials, labor, and equipment to perform an additional 900 linear feet of fence repair; and WHEREAS, the quote from Silicon Valley Paving came in at $95,000; and WHEREAS, City staff determined the additional repairs could not be covered under contingency and is requesting an additional $95,000 be added to the project contingency; and WHEREAS, City Staff has prepared and submitted to the City Council a proposed budget amendment to the City of Gilroy Fiscal Year 2026-27 for the Precast Concrete Fence Replacement Project in the staff report dated September 14, 2026, for additional contingency funds.

NOW, THEREFORE, BE IT RESOLVED The City council amends the Precast Concrete Fence Replacement Project Budget to appropriate $95,000 from the Communities Facilities District Fund, Fund 260, for the project.

PASSED AND ADOPTED this 14th day of September 2026 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:

Resolution No. 2026-XX
Budget Amendment for the Precast Concrete Fence Replacement Project City Council Regular Meeting | September 14, 2026

___________________
Matt Morley, Mayor
ATTEST:
_______________________
Kim Mancera, City Clerk

CERTIFICATE OF THE CLERK
I, KIM MANCERA, City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2026-XX is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said Council held on Monday, Date, with a quorum present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Tuesday, XXXXX
____________________________________
Kim Mancera
City Clerk of the City of Gilroy

8.5. City of Gilroy

STAFF REPORT
Agenda Item Title: Release of Unclaimed Checks to the City's General Fund in Accordance with California Government Code Section 50053 Meeting Date: September 14, 2026
From: Matt Morley, City Administrator
Department: Finance
Submitted by: Cindy Murphy, Finance Director
Prepared by: Cindy Murphy, Finance Director
STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION
Adopt a resolution of the City Council of the City of Gilroy to release unclaimed checks to the City's General Fund in accordance with California Government Code Section 50053.

EXECUTIVE SUMMARY
Not Applicable.

BACKGROUND
The Finance Department monitors the City's outstanding check register for stale-dated checks. Finance staff contacts and notifies the vendor or payee of the outstanding check with instructions on how to claim the funds. The majority of the stale-dated checks are claimed through this notification process. The remaining unclaimed checks after three years are then released to the City's General Fund as allowed by California Government Code 50053. The City of Gilroy has followed this process for several years.

ANALYSIS
As of June 30, 2026, the City had three checks that were outstanding and unclaimed for

8.5. more than three years. Finance staff contacted payees and mailed out letters with forms to claim the funds as appropriate. Additionally, the City advertised the unclaimed checks in the Gilroy Dispatch newspaper on July 10, 2026 and July 17, 2026. The advertised total amount of checks is $63.37. As of August 27, 2026, these three checks remain outstanding and unclaimed.

According to the guidelines set forth by California Government Code Section 50053, any individual check for $15 or more, which remains unclaimed for more than three years, may be transferred to the General Fund by the City Council after public notification in a local newspaper.

In compliance with the state guidelines, staff recommends the adoption of the attached resolution to release the unclaimed checks and transfer the total amount of $63.37 to the City's General Fund.

ALTERNATIVES
The State Controller's Office has an Unclaimed Property Division established which safeguards unclaimed property reported and transferred by various entities when there has been no activity for a period of time, which is generally three years. Claimants can search the State database on the State's Website and submit claims accordingly if they determine a property belongs to them.

An alternative to releasing the three checks totaling $63.37 to the City's General Fund, is to report and transfer them to the California State Controller's Office. Should the City Council collectively decide to pursue this alternative, staff recommends that City Council not adopt the attached resolution, but instead direct staff to transfer the three checks to the State Controller's Office. Staff will then report and transfer the unclaimed checks to the State Controller's Office and will follow this direction for future years as well.

FISCAL IMPACT/FUNDING SOURCE
The release of these unclaimed funds will increase General Fund revenue by $63.37.

PUBLIC OUTREACH
Notification was made to the payees as part of the Finance Department's regular outreach to inform them of the unclaimed monies and provide applicable forms and instructions for claiming the funds. Notification to the public was made via Gilroy Dispatch on July 10, 2026 and July 17, 2026. Staff has also established a webpage on the City's website for the listing of unclimed monies.

NEXT STEPS

8.5. Not applicable.

Attachments:

1. Public Notice 07.10.26 English

2. Public Notice 07.10.26 Spanish Translation

3. 2026 Release of Unclaimed Checks Resolution

Public Notice

CITY OF GILROY

FINANCE DEPARTMENT
7351 Rosanna Street
Gilroy, CA 95020
Notice is hereby given that the City of Gilroy is holding funds for the following persons and businesses. If said funds are not claimed by August 24, 2026, these funds will become the property of the City of Gilroy in accordance with California Government Code Section 50052.

The said funds may be released to the depositor, their heir, beneficiary, or duty appointed representative provided a claim form has been completed with the necessary information. The information needed is as follows:
• Name, address, telephone number, and social security number (or FEIN). • Amount of claim.
• Proof of Identity, such as copy of driver’s license, social security card or birth certificate. • Grounds on which claim is founded.

The Unclaimed Money Claim Form is available at the City of Gilroy Finance Department, located at 7351 Rosanna Street in Gilroy or at https://www.cityofgilroy.org/1052/Unclaimed-Monies Persons or entities with funds on deposits for three (3) years are:

Name Amount
HARMANDEEP KAUR SINGH $23.04
VERONICA FISHER $17.57
GILROY AUTO BODY PAINT $22.76

Noticia Pública

CIUDAD DE GILROY

DEPARTAMENTO DE FINANZAS
7351 Rosanna Street
Gilroy, CA 95020
Por la presente se notifica que la ciudad de Gilroy tiene fondos para las siguientes personas y empresas.

Si dichos fondos no se reclaman antes del 24 de agosto de 2026, estos fondos pasarán a ser propiedad de la ciudad de Gilroy de acuerdo con la Sección 50052 del Código de Gobierno de California.

Dichos fondos podrán ser liberados al depositante, su heredero, beneficiario o representante designado en funciones, siempre que se haya completado un formulario de reclamación con la información necesaria. La información necesaria es la siguiente:
• Nombre, dirección, número de teléfono y número de seguro social (o FEIN). • Cantidad de reclamo.
• Prueba de identidad, como copia de la licencia de conducir, tarjeta de seguro social o certificado de nacimiento.
• Motivos en que se fundamenta la reclamación.

El formulario de reclamación de dinero no reclamado está disponible en el Departamento de Finanzas de la ciudad de Gilroy, ubicado en 7351 Rosanna Street en Gilroy o https://www.cityofgilroy.org/1052/Unclaimed-Monies Las personas o entidades con fondos en depósitos por tres (3) años son:

Nombre Cantidad
HARMANDEEP KAUR SINGH $23.04
VERONICA FISHER $17.57
GILROY AUTO BODY PAINT $22.76

RESOLUTION 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF GILROY TO RELEASE UNCLAIMED CHECKS

TO THE CITY OF GILROY PURSUANT TO
CALIFORNIA GOVERNMENT CODE SECTION 50053
WHEREAS, on the attached list, Exhibit A, checks of fifteen ($15) dollars or more have been outstanding and unclaimed for more than three years.

WHEREAS, California Government Code 50053 authorizes legislative body of a local agency to transfer the unclaimed funds to its General Fund.

WHEREAS, a Public Notice of unclaimed funds was advertised in a newspaper of local circulation.

NOW, THEREFORE, BE IT RESOLVED that the unclaimed checks, of fifteen ($15) or more dollars on the attached list in Exhibit A in the total amount of $63.37 shall be transferred to the City of Gilroy's General Fund, in accordance with Section 50053 of the California Government code.

PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 14th day of September 2026 by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED:
___________________
Greg Bozzo, Mayor
ATTEST:
_______________________
Kim Mancera, City Clerk

CERTIFICATE OF THE CLERK
I, KIM MANCERA, City Clerk of the City of Gilroy, do hereby certify that the attached Resolution No. 2026-xx is an original resolution, or true and correct copy of a City Resolution, duly adopted by the Council of the City of Gilroy at a Regular Meeting of said Council held on Monday, September 14, 2026, with a quorum present.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Official Seal of the City of Gilroy this Tuesday,
____________________________________
Kim Mancera
City Clerk of the City of Gilroy

EXHIBIT A
PAYEE
Harmandeep Kaur Singh
Fisher, Veronica
Gilroy Auto Body Paint
AMOUNT
$23.04

17.57 22.76
$63.37

8.6. City of Gilroy

STAFF REPORT
Agenda Item Title: Claim of Kimberly San Filippo (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim)
Meeting Date: September 14, 2026
From: Matt Morley, City Administrator
Department: Human Resources/Risk Management
Submitted by: Michael Horta, Human Resources Director/Risk Manager.

Prepared by: Michael Horta, Human Resources Director/Risk Manager.

STRATEGIC PLAN GOALS: Not Applicable

RECOMMENDATION
Based on the recommendation from the Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection.

EXECUTIVE SUMMARY
Based on the recommendation from the Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the September 14, 2026 meeting:
• Claim of Kimberly San Filippo

BACKGROUND
n/a

ANALYSIS
n/a

8.6. ALTERNATIVES
n/a

FISCAL IMPACT/FUNDING SOURCE
n/a

PUBLIC OUTREACH
n/a

NEXT STEPS
n/a
Attachments:

1. Claim for Kimberly San Flippo

CLAIM PRESENTED TO

THE CITY OF GILROY
Please read the instructions on the back before completing. Claim #: __________________________

1. Full Name of Claimant: Reserved for Filing Stamp
☐ In person ☐ Mailed
Claimant’s Address:

Claimant’s City, State, Zip:

Claimant’s Email Address: Police Report # (if applicable) Claimant’s Telephone Number, including area code:

2. If different from above, address to which notices regarding the claim should be sent (include the name, relationship to the claimant, and other contact information of anyone other than the claimant to whom notices regarding the claim should be sent):

First and Last Name Relationship to Claimant
Address City, State, Zip:

Email: Telephone number, including area code:

3. Date (Month/Day/Year) and time the injury, damage, or loss occurred:

4. Speci�ic location where the injury, damage, or loss occurred:

5. a. What happened (describe in as much detail as possible the circumstances that gave rise to the claim) and why is the City responsible?
b. Name(s) and job title(s) of responsible City employee(s), if known.

6. Describe in as much detail as possible the injury, damage, or loss incurred:

7. Claim amount (if less than $10,000): For amounts $10,000 and over, please indicate whether the claim would be a limited civil case:
$ ☐ Yes (Limited Civil Case) ☐ No (Unlimited Civil Case)

8. How did you arrive at the amount claimed? Please attach documentation.

9. Signature of Claimant or Representative Date Signed
Kimberly San Filippo
6500 Monterey St, 201
Gilroy, CA 95020
[email protected]
(408) 665-1411
Joe Shashaty Attorney
500 Fesler St Unit 207 El Cajon, CA 92020
[email protected], [email protected]
04/18/2026 in the evening
731 El Cerrito Way Gilroy, CA 95020
Kimberly was walking a dog at night on a public street in Gilroy, CA, when she tripped on uneven pavement and fell forward onto her face. The City knew or should have known about the uneven, dangerous pavement and had reasonable time to fix it or warn of the hazard before claimant's fall, but failed to do so, directly causing claimant's injuries.

The incident resulted in a laceration to the left eyebrow, traumatic brain injury, significant swelling and a bump beneath the, bilateral black eyes with one being more severe, and abrasions to the shoulder and knee among others.

Kimberly San Filippo (Jul 14, 2026 14:41:41 PDT)
07/14/2026

8.7. City of Gilroy

STAFF REPORT
Agenda Item Title: Approval of Second Redundant Internet Connectivity and Managed Network Services
Meeting Date: September 14, 2026
From: Matt Morley, City Administrator
Department: Administration
Submitted by: Harjot Sangha, Assistant City Administrator Prepared by: Scott Golden, IT Manager
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure

RECOMMENDATION
Authorize the City Administrator to negotiate final terms and execute a five-year service order with Spectrum Business for the City’s primary and secondary Internet connections, including managed firewall and switch services.

EXECUTIVE SUMMARY
The City increasingly relies on cloud based, mission critical systems for day-to-day operations and public services. The City's existing network relies on a single internet connection, creating a significant single point of failure that could disrupt access to critical systems and services during a circuit or related network outage. In addition, the City recently implemented Senate Bill 707, which is operative, to provide two-way audiovideo telephonic public participation at City Council meetings. To improve network reliability, performance, and operational risk, Information Technology recommends upgrading the capacity of our primary circuit and adding a second Internet circuit to establish a high performance, redundant dual site network architecture.

BACKGROUND
The City’s shift toward cloud based applications such as Tyler EERP (Enterprise

8.7. Resource Planning) and Enterprise Permitting and Licensing (Land Management), Cityworks CMMS (Computerized Maintenance Management System), GilroyConnect, CivicClerk AMMS (Agenda and Meeting Management), and various other platforms across the organization has increased dependency on stable internet connectivity.

Furthermore, the City's transition to providing audio/video teleconference capabilities as required by SB707 for City Council meetings has made it critical for the City to have a redundant circuit. The existing sole circuit represents a significant single point of failure.

Recognizing the importance of reliable Internet connectivity, the adopted workplan identified network redundancy as a need.

ANALYSIS
Staff considered diversifying providers between Spectrum (primary) and Frontier (secondary), the two primary carrier in Gilroy. While using Frontier for the secondary circuit would provide separate service providers, this option would require the City to purchase and maintain additional firewall and switching equipment, retain professional services to configure the redundant network environment, and dedicate internal IT staff resources to ongoing administration, troubleshooting, licensing, and maintenance. In contrast, Spectrum’s managed-services model provides and manages the necessary firewall and switching infrastructure and consolidates support for both Internet circuits through a single provider. This reduces the City’s equipment ownership and administrative burden, provides a single point of accountability for troubleshooting and support, and allows IT staff to focus resources on other operational priorities.

Additionally, Frontier recently merged with Verizon, and City currently uses Verizon for our voice services, which are supported by dual trunk circuits. Despite this redundancy, we have experienced multiple significant voice system outages in recent months which is a concern in staff’s viewpoint.

Spectrum has proposed a superior architecture that meets redundancy and performance expectations and addresses concerns about using a single provider. The proposed architecture improves network resiliency by distributing critical network services across two geographically separate locations and eliminating several single points of failure. Each site uses an independent internet connection, and redundant firewalls that operate as a coordinated high-availability pair. The active firewall will be located at the Police Department and will process production traffic under normal conditions. The passive firewall, located at the Annex, remains synchronized and prepared to assume services following a firewall, circuit, power, or site-level disruption.

Dedicated heartbeat connections maintain firewall state and configuration synchronization, supporting an orderly failover with minimal operational impact.

Key resiliency improvements include:
• Carrier diversity: Separate Spectrum 2 Gbps and Type II 1 Gbps connections reduce dependency on a single ISP or access circuit.
• Geographic redundancy: Network infrastructure is distributed across two

8.7. locations, improving survivability during a localized power, equipment, or facility outage.
• Firewall high availability: Active-passive firewall deployment provides automatic security and routing failover if the active appliance becomes unavailable. • Redundant network paths: Cross-site connections allow the firewalls to reach the breakout and core infrastructure at either location.
• Maintenance flexibility: Internet circuits, firewalls, and switching components can be serviced with reduced risk of a complete network outage.

From a cost perspective, the Spectrum proposal also provides a financial benefit to the City. Under the proposed agreement, Spectrum would provide both a higher-capacity 2 Gbps primary circuit and a redundant 1 Gbps secondary circuit. See table below. Costs exclude taxes and fees.

Options Internet
Circuit
Costs – 5
Years
Equipment /
Managed
Services – 5
Years
Total 5-
Year
Cost
Difference
from
Recommended
Spectrum Primary +
Frontier Secondary /
City-Managed
$106,500 $132,718 $239,218+$58,318
Spectrum Dual
Circuits / CityManaged
$103,500 $132,718 $236,218+$55,318
Spectrum Dual
Circuits / Managed
Services
(Recommended)
$103,500 $77,400 $180,900Recommended

ALTERNATIVES

1. Spectrum + Frontier Dual Provider Model (Not Recommended)

2. Spectrum Dual Circuits with City Managed Equipment (Not Recommended)

3. Spectrum Dual Circuits with Managed Equipment (Recommended)

FISCAL IMPACT/FUNDING SOURCE
The cost comparison is discussed in the analysis section. The expenditure for the Spectrum Business Internet circuit is funded by the Information Technology Fund (Fund

8.7. 620). FY27 adopted budget includes the appropriations necessary for the first year of the agreement, and the budget for the additional years will be included as part of future budget development cycles.

PUBLIC OUTREACH
Not Applicable.

NEXT STEPS

1. Finalize and execute the five-year agreement with Spectrum Business for dual circuits and managed equipment.

2. Engage professional services to configure redundant connectivity.

3. Coordinate installation and cutover at the Police Department and City Hall Annex.

Attachments:

None

8.8. City of Gilroy

STAFF REPORT
Agenda Item Title: Award Five, Three-Year On-Call Engineering Support Contracts For a Total Not-to-Exceed $450,000 Combined
Aggregate Between All Contracts, With an Option of Two
Additional, One-Year Extension Options of $150,000
Combined Aggregate to: (1) Carollo Engineers, Inc; (2) BKF Engineers; (3) Provost & Pritchard Consulting Group; (4) Schaaf & Wheeler Consulting Civil Engineers; (5) WHB
Engineers
Meeting Date: September 14, 2026
From: Matt Morley, City Administrator
Department: Utilities
Submitted by: Derek Cray, Utilities Director
Prepared by: Bret Swain, Senior Civil Engineer
STRATEGIC PLAN GOALS: Maintain and Improve City Infrastructure

RECOMMENDATION

1. Award contracts to (1) Carollo Engineers, Inc; (2) BKF Engineers; (3) Provost & Pritchard Consulting Group; (4) Schaaf & Wheeler Consulting Civil Engineers; (5) WHB Engineers, in an amount not to exceed $450,000 combined aggregate between all firms for On-Call Utilities Engineering Services;

2. Authorize the City Administrator to execute the contracts and all associated documents; and

3. Authorize the City Administrator to execute up to two subsequent one-year contract amendments in an amount not to exceed $150,000 combined aggregate between all firms for each subsequent year, subject to review and recommendation by the Utilities Director.

EXECUTIVE SUMMARY

8.8. The City issued a Request for Qualifications (RFQ) to provide on-call engineering services for design, preparation of bid documents, construction engineering management, and staff augmentation support for the Utilities Department and received seventeen statements of qualifications. After an evaluation and rating process, the review panel recommends the selection of the following five firms to provide the requested on-call services: (1) Carollo Engineers, Inc; (2) BKF Engineers; (3) Provost & Pritchard Consulting Group; (4) Schaaf & Wheeler Consulting Civil Engineers; (5) WHB Engineers. Having multiple firms on call expands the Utilities Department's service capacity and flexibility to deliver projects.

Staff recommends that Council approve entering into agreements with the above consultants for an initial period of three years, in a combined, aggregate not-to-exceed amount of $450,000 across all agreements, with two one-year extension options, to extend for up to two additional one-year terms at a combined, aggregate not-to-exceed amount of $150,000 per year.

BACKGROUND
A major component of the Utilities Department is the Capital Improvement Plan (CIP).

The currently approved FY 24-28 CIP includes an $87 million utilities-focused plan to renew and replace water and wastewater infrastructure. Currently, nine projects are in the design phase. Given the current projects' design, the Utilities department is at capacity to provide Engineering support for additional projects. Currently, there are two Engineering position vacancies within the Utilities department: a Flexible Staffed Engineer and a Senior Engineer. These positions are actively being recruited. However, hiring qualified engineers is a lengthy process due to the technical nature of the positions and the limited availability of qualified professional engineers. Furthermore, even after the City fills the vacant positions, there will still be a current and future need for on-call engineering support due to the large-scale CIP.

ANALYSIS
Having On-Call Engineering support will facilitate design and support services for bidding and construction of current and future water and wastewater projects. Examples of duties that may be assigned to the on-call engineers include hydraulic modeling, small and large-scale project design, bid document preparation, request-for-information (RFI) support, project construction management services, and staff augmentation to support the Engineering and Operations and Maintenance team, as needed.

Having a list of qualified engineering firms is ideal because it allows the workload to be spread among them, ensuring the most efficient and speedy output. Each of the five recommended firms has demonstrated experience in water or wastewater engineering and is qualified to perform general engineering services. In addition, each firm brings

8.8. depth and experience in one or more specialty areas, such as wellhead treatment, hydraulic modeling, and wastewater collection system rehabilitation. Having a list of five qualified engineering firms allows the city to match each assignment to the firm best suited to the work and mobilize on time-sensitive or emergency projects without the delay of a separate solicitation. If approved, the Utilities Department would issue work authorizations to the engineering firms as needed for the above-stated work.

The Utilities Department issued a Request for Qualifications (RFQ) 26-RFQ-UT-334 for on-call utilities engineering services. The RFQ was posted on the City’s website and in the local newspaper. The City received 17 proposals by the June 25, 2026, deadline.

A review panel, consisting of three highly qualified professionals within the City, evaluated all proposals. The proposals were evaluated by the review panel based on the criteria listed in the RFQ, which included understanding and approach, proximity and availability to provide services, comprehensiveness and completeness of team to meet City’s needs, qualification and specific experience of key team members, experience with similar types of projects, capacity to provide qualified personnel in a timely manner, and references/satisfaction of previous clients. Statements of Qualifications (SOQs) were ranked based on the composite score assigned by each evaluating panelist.

The review committee selected the top five firms on August 19, 2026, and the following consultants were selected: (1) Carollo Engineers, Inc; (2) BKF Engineers; (3) Provost & Pritchard Consulting Group; (4) Schaaf & Wheeler Consulting Civil Engineers; (5) WHB Engineers.

Staff recommends entering into a contract with the five engineering firms to provide the necessary coverage and expertise. The total not-to-exceed amount of $450,000 would be shared among all five firms. The same would apply if the City chose to extend the contracts for two additional one-year periods, except that each of those two years would be at $150,000.

ALTERNATIVES
The City Council may choose not to approve the selection of these firms to provide oncall utilities engineering services, reduce the number of approved on-call firms, or reduce the overall contract amounts.

FISCAL IMPACT/FUNDING SOURCE
The on-call Utilities Engineering service contract budget is capped at $450,000; therefore, all on-call contracts have a proposed combined, aggregate not-to-exceed amount of $450,000 across all agreements for the three-year term, with the option to extend for two additional one-year terms at a combined, aggregate not-to-exceed

8.8. amount of $150,000 per year.

Funding for these contracts is included in the FY27 budgeted appropriations in the Water Fund (705) and the Wastewater Fund (700).

Future-year appropriations will be included in the biennial budget development process.

PUBLIC OUTREACH

NEXT STEPS
Should the City Council approve the on-call engineering support services, staff would then enter into contracts with each firm. Project design would begin with priority CIPs, and consultant services would be utilized as needed.

Attachments:

1. Agreement_Carollo_VendorSigned

2. Agreement_BKF_VendorSigned

3. Agreement_Provost_VendorSigned

4. Agreement_Schaaf_&_W_VendorSigned

5. Agreement_WHB_VendorSigned

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AGREEMENT FOR SERVICES
[Professional Services]
This Agreement for Services (the “Agreement”) is entered into as of October 1, 2026 (the “Effective Date”), by and between the City of Gilroy (“CITY”), a municipal corporation duly organized and existing under the laws of the State of California, and Carollo Engineers, Inc. (“CONTRACTOR”).

ARTICLE 1. TERM OF AGREEMENT
The term of this Agreement shall commence on the Effective Date and continue in effect through September 30, 2029, with the option for two, one-year extensions (“End Date”), unless sooner terminated in accordance with the provisions of Article 8. Should no Effective Date be specified above, then the Effective Date of this Agreement shall be the date this Agreement is executed by the authorized CITY representative. The term of this Agreement may be extended by amendment in accordance with Article 9.A. It is intended that termination of this Agreement be contemporaneous with the final acceptance of all services described in Exhibit B by the Gilroy City Administrator or designee.

ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
Both parties understand and agree that CONTRACTOR, and any person working for or under the direction of CONTRACTOR, is an independent contractor and not an employee, agent, joint venturer, or partner of CITY. Nothing in this Agreement shall be construed as creating an employer-employee relationship between CITY and CONTRACTOR or any employee or agent of CONTRACTOR. CONTRACTOR is not an employee for state or federal tax purposes.

CONTRACTOR shall not be entitled to any of the rights or benefits afforded to CITY’s employees, including, without limitation, disability or unemployment insurance, workers’ compensation, medical insurance, sick leave, retirement benefits, or any other employment benefits.

CONTRACTOR retains the right to perform services for others during the term of this Agreement.

ARTICLE 3. SERVICES TO BE PERFORMED BY CONTRACTOR
A. Specific Services
CONTRACTOR shall perform the services (the “Services”) in accordance with Exhibit A (“Specific Provisions”) and as outlined in Exhibit B (“Scope of Services”) within the time periods described in Exhibit C (“Milestone Schedule”) in accordance with the requirements of this Agreement.

B. Method of Performing Services
CONTRACTOR will determine the method, details, and means of performing the above-described Services. CITY has no right to control the manner or determine the method of accomplishing CONTRACTOR’s Services. CONTRACTOR will supply all tools and instrumentalities required to perform the Services under this Agreement at its sole cost and expense. CONTRACTOR is not required to purchase or rent any tools, equipment or services from CITY.

Docusign Envelope ID: 89F404A6-6D65-8785-8216-F2F5BEEC930C

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C. Employment of Workers
CONTRACTOR may, at the CONTRACTOR’s own expense, employ such workers as CONTRACTOR deems necessary to perform the Services required of CONTRACTOR by this Agreement, subject to the limitations on assignment and subcontracting contained in Article 5.E, below. CITY may not control, direct, or supervise CONTRACTOR’s workers in the performance of those Services. CONTRACTOR assumes full and sole responsibility for the payment of all compensation and expenses of these workers and for all State and Federal income tax, unemployment insurance, Social Security, disability insurance, and other applicable withholding.

As an independent contractor, CONTRACTOR shall indemnify, defend, and hold CITY, its officers, officials, representatives, agents, employees, and volunteers harmless, pursuant to Article

5.D from and against any and all third-party claims arising from allegations that an employeeemployer relationship exists between CITY and an employee or subcontractor of CONTRACTOR or of any of its subcontractors.

ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the Services to be performed by CONTRACTOR, CITY shall pay CONTRACTOR the amounts set forth in Exhibit D (“Payment Schedule”). Such compensation shall be without right to any additional compensation of any kind or type whatsoever, including, without limitation, in quantum meruit. CONTRACTOR shall not be compensated for, and CITY shall not be obligated to pay for, any Services performed by CONTRACTOR without prior, written authorization from CITY, that exceed the total compensation amount provided herein. In the event of a conflict between the amount set forth in this Article 4.A and Exhibit D regarding the amount of compensation, this Article 4.A shall prevail. In no event shall the total compensation paid to CONTRACTOR for the complete and satisfactory performance of the Services in accordance with this Agreement exceed $450,000 combined aggregate for three years between all firms selected for On-Call Utilities Engineering Services.

B. Invoices
CONTRACTOR shall submit invoices for all services rendered. CONTRACTOR shall invoice CITY no more than once every thirty (30) days.

C. Payment
Payment will be due according to the payment schedule set forth in Exhibit D. No payment will be made unless CONTRACTOR has first provided CITY with a written invoice describing the work performed and any approved direct expenses (as provided for in Exhibit A, Section III) incurred during the preceding period. CITY shall have no obligation to pay for any work or direct expenses not invoiced within ninety (90) days of the date such work was performed or such expenses were incurred. Expenses shall not be invoiced until incurred.

Docusign Envelope ID: 89F404A6-6D65-8785-8216-F2F5BEEC930C

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If CITY objects to all or any portion of any invoice, CITY will notify CONTRACTOR of the objection within thirty (30) days from receipt of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It shall not constitute a breach of this Agreement for CITY not to pay any invoiced amounts to which it has objected prior to resolution of the objection by mutual agreement of both parties hereto.

D. Costs and Expenses Incident to Performance
CONTRACTOR shall be responsible for all costs and expenses incident to the performance of Services for CITY, including, without limitation, all costs of equipment used or provided by CONTRACTOR, all fees, fines, licenses, bonds, or taxes required of or imposed against CONTRACTOR and all other of CONTRACTOR’s costs of doing business. CITY shall not be responsible for any expenses incurred by CONTRACTOR in performing Services for CITY, except for those expenses constituting approved “direct expenses” referenced in Exhibit A, Section III.

ARTICLE 5. OBLIGATIONS OF CONTRACTOR
A. Compliance with Laws
CONTRACTOR shall comply with all applicable Federal, State, and local laws and regulations in fulfilling CONTRACTOR’s obligations under this Agreement.

Without limiting the generality of the foregoing, CONTRACTOR shall comply with the provisions of California Labor Code Section 1735, and California Government Code Section 12940, obligating every worker and/or subcontractor under a contract or subcontract to CITY for public works or for goods or services to refrain from discriminatory employment or subcontracting practices on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status of any employee, applicant for employment, or any potential subcontractor.

Pursuant to Gilroy City Code Section 1.15, construction, alteration, demolition, repair and maintenance work performed under certain public works contracts is subject to all State laws regarding payment of prevailing wages, including, without limitation, Labor Code Section 1770 et seq. (“State Prevailing Wage Laws”). For construction work that cumulatively exceeds $25,000 and for alteration, demolition, repair and maintenance work that cumulatively exceeds $15,000, CONTRACTOR and its subcontractors must comply with State Prevailing Wage Laws. ☒ ____________(initial) If the box to the left of this sentence is checked and the line beside it initialed by CITY, CONTRACTOR and its subcontractors must comply with State Prevailing Wage Laws and the provisions set forth in Section G of Exhibit A apply.

INDEMNIFICATION: CONTRACTOR acknowledges and agrees that regardless of whether or not the box above is checked and the line initialed, it is ultimately the responsibility of the CONTRACTOR and all subcontractors to determine for themselves whether any Services provided under this Agreement must comply with State Prevailing Wage Laws. To the fullest Docusign Envelope ID: 89F404A6-6D65-8785-8216-F2F5BEEC930C

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extent permitted by law, CONTRACTOR shall defend, indemnify, and hold harmless, through counsel approved by CITY (which approval will not be unreasonably withheld), CITY, its officers, officials, representatives, agents, employees, and volunteers, against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities, and expenses, including attorneys’ fees, that arise out of, pertain to, or relate to any determination made by CITY, its officers, officials, representatives, agents, employees, and volunteers, whether explicitly or implicitly through any number of actions or representations, related to any classification that a project constitutes a public works project which must comport with State Prevailing Wage Laws.

B. Professional Standard of Care
CONTRACTOR shall perform all Services and duties in conformance to and consistent with the standards generally recognized as being employed by professionals in the same discipline in the County of Santa Clara and the State of California.

CONTRACTOR shall be responsible for the professional quality, technical accuracy, and the coordination of the Services furnished by it under this Agreement. CONTRACTOR will not be responsible for the accuracy of any project or technical information provided by the CITY. The CITY’s review, acceptance or payment for any of the Services shall not be construed to operate as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement, and CONTRACTOR shall be and remain liable to CITY in accordance with applicable law for all damages to CITY caused by CONTRACTOR’s negligent performance of any of the Services furnished under this Agreement.

C. Insurance
CONTRACTOR shall procure and maintain insurance as described in Exhibit E for the duration of this Agreement (and any additional time as may be required in Exhibit E for particular coverage).

D. Indemnification of Liability, Duty to Defend
CONTRACTOR’s indemnification and defense obligations, as provided herein, are in addition to, and are not limited by, the indemnification provision detailed in Article 5.A related to the State Prevailing Wage Laws and the insurance obligations provided in Article 5.C and Exhibit E.

To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify, and hold harmless, through counsel approved by CITY (which approval will not be unreasonably withheld), CITY, its officers, officials, representatives, agents, employees, and volunteers, against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities, and expenses, including attorneys’ fees, that arise out of, pertain to, or relate to the performance of the Services or this Agreement, including all claims relating to the failure to pay wages, or the injury or death of any person or damage to any property, however caused, regardless of any negligence of CITY, excepting only such injury or death of any person, damage to any property, or any other loss, damage, or expense caused by the gross negligence or willful misconduct of CITY, its officers, officials, representatives, agents, employees, or volunteers.

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To the fullest extent permitted by law, CONTRACTOR shall defend, indemnify, and hold harmless, through counsel approved by CITY (which approval will not be unreasonably withheld), CITY, its officers, representatives, agents and employees from and against any and all claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses, including, without limitation, reasonable attorneys’ fees, arising out of any injury, disability, or death of any of CONTRACTOR’s employees.

Notwithstanding the foregoing, to the extent that this Agreement is a “construction contract” within the meaning of Civil Code Section 2783, then CONTRACTOR’s obligations to defend, indemnify, and hold harmless CITY, its officers, officials, representatives, agents, employees, and volunteers shall not extend to any injury or death of any person, damage to any property, or any other loss, damage, or expense caused by the sole or active negligence or willful misconduct of CITY, its officers, officials, representatives, agents, employees, or volunteers.

Furthermore, to the extent that CONTRACTOR is a “design professional” within the meaning of Civil Code Section 2782.8, CONTRACTOR’s duty to indemnify provided above, including CONTRACTOR’s duty and cost to defend, shall be limited to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONTRACTOR.

E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or obligations of CONTRACTOR under this Agreement may be assigned or subcontracted by CONTRACTOR without the prior written consent of CITY, which CITY may withhold in its sole and absolute discretion.

F. State and Federal Taxes
As stated in Article 2, CONTRACTOR is not CITY’s employee. Thus, CONTRACTOR is responsible for paying all required State and Federal taxes. Without limiting the foregoing, CONTRACTOR acknowledges and agrees that:
• CITY will not withhold FICA (Social Security) from payments to CONTRACTOR;
• CITY will not make State or Federal unemployment insurance contributions on behalf of CONTRACTOR;
• CITY will not withhold State or Federal income tax from payments to CONTRACTOR;
• CITY will not make disability insurance contributions on behalf of CONTRACTOR;
• CITY will not obtain workers’ compensation insurance on behalf of CONTRACTOR.

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G. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, CONTRACTOR shall comply fully with all applicable provisions of the Americans with Disabilities Act of 1990 (“the Act”) as the same may be amended from time to time. CONTRACTOR shall also require such compliance of all subcontractors performing work under this Agreement, subject to the limitations on assignment and subcontracting contained in Article 5.E, above. CONTRACTOR shall defend, indemnify and hold harmless, through counsel approved by CITY (which approval will not be unreasonably withheld), CITY, its officers, officials, representatives, agents, employees, or volunteers, against all suits, claims, demands, damages, costs, causes of action, losses, liabilities, expenses and fees, including, without limitation, reasonable attorneys’ fees, that may arise out of any violations of the Act by CONTRACTOR, its subcontractors, or the officers, employees, agents or representatives of either.

ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY will respond to all reasonable requests of CONTRACTOR and provide access at reasonable times, following receipt by CITY of reasonable notice, to all documents reasonably necessary to the performance of CONTRACTOR’s duties under this Agreement.

B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor governmental entity without the consent of CONTRACTOR. Such assignment will not release CONTRACTOR from any of CONTRACTOR’s duties or obligations under this Agreement.

ARTICLE 7. TIME OF COMPLETION
A. Time of the Essence
All dates and times referred to in this Agreement are of the essence.

B. Commencement of Services
CONTRACTOR shall commence the Services described in Exhibit B on the date specified in the CITY’s “Notice to Proceed,” issued pursuant to Exhibit A, Section II.A.

C. Contract Time
CONTRACTOR shall diligently complete its Services within the time provided in Exhibit C.

D. Adjustments to Schedule
The term of this Agreement and/or the time periods described in Exhibit C may only be extended by amendment to this Agreement executed by CITY and CONTRACTOR in accordance with Article 9.A.

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ARTICLE 8. TERMINATION OF AGREEMENT
A. Sale of CONTRACTOR’s Business/ Death of CONTRACTOR
CONTRACTOR shall notify CITY of the proposed sale of CONTRACTOR’s business no later than thirty (30) days prior to any such sale. CITY will have the option of terminating this Agreement by providing written notice of termination in accordance with Article 9.J, within thirty (30) days after receiving such notice of sale.

If CONTRACTOR is an individual, this Agreement shall be deemed automatically terminated upon death of CONTRACTOR.

B. Termination by CITY Without Cause
Notwithstanding any other provision of this Agreement, CITY may terminate this Agreement without cause at any time upon giving ten (10) days written notice to CONTRACTOR in accordance with Article 9.J. CONTRACTOR shall immediately stop work upon receipt of such notice except as may be necessary to safeguard and protect a project site, and shall be entitled to compensation per this Agreement for work performed prior to work stoppage.

C. Termination by CITY for Material Breach by CONTRACTOR Should CONTRACTOR breach any provision of this Agreement and such breach be material, CITY may, but is not obligated to, terminate this Agreement by providing written notice to CONTRACTOR in accordance with Article 9.J. For the purposes of this section, material breach of this Agreement includes, but is not limited to the following:

1. CONTRACTOR’s failure to professionally and/or timely perform any of the Services contemplated by this Agreement.

2. CONTRACTOR’s breach of any of its representations, warranties or covenants contained in this Agreement.

Notwithstanding the foregoing, if CITY terminates this Agreement due to CONTRACTOR’S material breach of this Agreement, then in addition to any other rights and remedies CITY may have, CONTRACTOR shall reimburse CITY, within ten (10) days after demand, for any and all costs and expenses incurred by CITY in order to complete those tasks constituting the scope of work as described in this Agreement, to the extent such costs and expenses exceed the amounts CITY would have been obligated to pay CONTRACTOR for the performance of those tasks pursuant to this Agreement.

D. Termination by CONTRACTOR for CITY’s Failure to Make Agreed-Upon Payments
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such breach is not remedied by CITY within thirty (30) days after written demand for such payment is given by CONTRACTOR to CITY in accordance with Article 9.J.

E. Transition after Termination
Upon termination, CONTRACTOR shall immediately stop work, unless cessation could potentially cause any damage or harm to person or property, in which case CONTRACTOR shall cease such work as soon as it is safe to do so. CONTRACTOR shall incur no further expenses in connection with this Agreement. CONTRACTOR will be entitled to payment only for work satisfactorily completed through the date of the termination notice, as reasonably determined by CITY, provided that such payment shall not exceed the amount set forth in Article 4.A of this Agreement for its Services which have been fully, competently and timely rendered by CONTRACTOR. CONTRACTOR shall within ten days of receipt of notice of termination deliver to CITY all work done toward completion of the Services required hereunder in the format of electronically stored files where available (including, without limitation, documents, spreadsheets, video and images, AUTOCAD or other design files, and the like) and shall act in such a manner as to facilitate the assumption of CONTRACTOR’s duties by any new contractor hired by the CITY to complete such Services, including the use of the files required to be delivered hereunder.

ARTICLE 9. GENERAL PROVISIONS
A. Amendment & Modification
No amendment, modification, alteration or change to the terms of this Agreement will be effective unless and until made in a writing signed by both parties hereto.

B. Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which that party may be entitled.

C. Binding on Successors and Assigns
The covenants, terms, conditions and provisions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, and assigns of both parties hereto.

D. Interpretation
The captions and headings of the various articles, sections, paragraphs and subparagraphs of the Agreement are for convenience only and shall not be considered nor referred to for resolving questions of interpretation.

This Agreement contains the contributions of both parties, each of whom has had the opportunity to consult competent counsel, and it is expressly agreed and understood that the rule stated in Civil Code Section 1654, that ambiguities in a contract should be construed against the drafter, shall have no application to the construction of this Agreement.

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E. Conflict of Interest
CONTRACTOR certifies that to the best of its knowledge, no employee, officer, or elected official of the CITY or of any public agency interested in this Agreement has any pecuniary interest in the business of CONTRACTOR, and that no person associated with CONTRACTOR has any interest that would constitute a conflict of interest in any manner or degree as to the execution or performance of this Agreement.

F. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the parties hereto with respect to the rendering of Services hereunder by CONTRACTOR for CITY and contains all the covenants and agreements between the parties with respect to the rendering of such Services in any manner whatsoever. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding.

No other agreements or conversation with any officer, agent or employee of CITY prior to execution of this Agreement shall affect or modify any of the terms or obligations contained in any documents comprising this Agreement. Such other agreements or conversations shall be considered as unofficial information and are not binding upon CITY.

G. Exhibits Incorporated
All exhibits referred to in this Agreement and attached to it are hereby incorporated by reference.

In the event there is a conflict between the terms in the body of this Agreement and any of the terms of any exhibit to this Agreement, the terms in the body of this Agreement shall control.

H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of California without regard to the conflict of laws provisions of any jurisdiction. The exclusive jurisdiction and venue with respect to any and all disputes arising hereunder shall be in State and Federal courts located in Santa Clara County, California.

I. No Third Party Beneficiary
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third party or parties, and no third party or parties will have any claim or right of action hereunder for any cause whatsoever.

J. Notices
Any notices required or permitted to be given hereunder shall be given in writing and shall be delivered by U.S. Mail, registered or certified, return receipt requested, postage prepaid, or by overnight delivery service showing receipt of delivery, or by personal delivery, or by facsimile (fax) or email. Notices or demands shall be addressed as follows:

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