Glendale City Council
December 16, 2025

A G E N D A

GLENDALE CITY COUNCIL

COUNCIL CHAMBERS
613 E. Broadway, 2nd Floor
Glendale, CA 91206
DECEMBER 16, 2025 – 6:00 PM

PUBLIC PARTICIPATION AND ACCESSIBILITY

PLEASE SILENCE CELLULAR PHONES WHILE INSIDE THE MEETING LOCATION Viewing of City Council Meetings: • In-person – City Council Chambers, 613 E. Broadway, 2nd Floor, Glendale, CA 91206 • Live Broadcast via Glendale TV, viewable on Spectrum Cable, channel 6, and AT&T U-verse, channel 99. Meetings are also streamed on the City webpage, glendaleca.gov/live, on YouTube.com/myglendale, and on the Cablecast app under "Glendale TV". Meetings are also archived on the City Website for viewing anytime at glendaleca.gov/agendas.

City Council meeting agenda packets, any agenda related documents, and additional documents are available at City Hall and online for public viewing on the City’s website:
https://www.glendaleca.gov/government/public-meeting-portal ADA Accessibility and Translation Services:

In compliance with the Americans with Disabilities Act (ADA) of 1990, auxiliary hearing aids, sign language translation, and Braille transcripts are available upon request. Assisted listening devices are available same-day upon request. The City Clerk’ office should be notified 72 hours (three business days) or as soon as practicable for requests regarding sign language translation and Braille transcription services; please direct all accessibility requests to (818) 548-2090. For translations, please specify the language for which you require translation. The exclusive use of City provided interpreters is not required and persons are welcome to use their own interpreter or speak in their native language.

Public participation in Council meetings may occur as follows:
• In-person – City Council Chambers • Telephonic participation: Call (818) 937-8100 If you have any questions about matters on the agenda, or requests for assistance including agenda email notification, please contact the City Clerk’s Office via email at [email protected], or by phone at (818) 548-2090. 1 TYPED 12/12/2025 3:30:04 PM
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PUBLIC COMMENT GUIDELINES
The City Council welcomes public input at City Council meetings. Public input at Council meetings is regulated by the City Council’s Rules of Order, Procedure and Decorum for the Conduct of City Council Meetings as set forth in Resolution No. 25-76, which will be summarized below.

Written Comments and Documents:

Public comments received in writing will NOT be read aloud at the meeting but will be part of the meeting record. Written public comments can be emailed to [email protected], and will be uploaded to the City website as an attachment to the agenda item. When submitting a public comment, please make sure to include the following:

1. Name (optional); and

2. Agenda item to which you are submitting public comment

3. Submit no later than 12:00 p.m. on the day of the City Council meeting. Correspondence received after this time may not be distributed until the following business day.

All documents related to open session items on this agenda that are received less than 72 hours prior to this meeting, and are public records, will be available for review in the Office of the City Clerk, 613 E. Broadway, Room 110, Glendale, CA 91206.

Public Comments During Council Meeting:

Public Comments during Community Event Announcements, First and Second Periods of Oral Communications and agenda items will be governed as provided in the descriptions for those items on the agenda below. Pursuant to State law, the City Council may not discuss or take action on any item not appearing on the meeting agenda, except that members of the City Council or staff may ask a question for clarification or briefly respond to statements made or questions posed by persons exercising public testimony rights (Government Code Section 54954.2). Staff may be asked to follow up on such items.

Submitting Speaker Cards or Calling In for Public Comment:

Speaker cards must be submitted and telephonic participants must call in and be in the call-in queue as follows: • Community Event Announcements or First or Second Period of Oral Communications: PRIOR TO the commencement of the specific comment period
• Consent Calendar Items: BEFORE a motion is made on the consent calendar • Other agenda items, including Action items: PRIOR to the completion of the verbal staff report (unless waived by the Mayor)
Any audio-visual files displayed by speakers must be emailed to the Clerk’s office by 12:00 pm on the day before a Council meeting.
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DECEMBER 16, 2025 – 6:00 PM

ROLL CALL

1. CLOSED SESSION – 1:00 PM (To Commence at 3:00 PM)
a. Conference with Legal Counsel – Anticipated Litigation. Significant exposure to litigation pursuant to subdivisions (d)(2) and (e)(2) of Government Code Section 54956.9: One Potential Case
b. Conference with Legal Counsel – Existing Litigation: Hard Eight, Inc. v. City of Glendale, L.A.S.C. Case No. 25NNCV00637
c. Public Employment - Attorneys

2. REGULAR BUSINESS AGENDA – 6:00 PM
Roll Call
a. Flag Salute: Council Member
b. Invocation: Will be delivered by Mark Witas, Director of Mission and Spiritual Care at Adventist Health Glendale
c. Report of the City Clerk, re: Posting of Agenda. The Agenda for the December 16, 2025 Regular Meeting of the Glendale City Council was Posted on December 12, 2025 on the Bulletin Board Outside City Hall.

3. PRESENTATIONS AND APPOINTMENTS

4. CONSENT ITEMS (Including Minutes)
The following are routine and may be acted upon by one motion. Any Member of Council or the audience requesting separate consideration may do so by making such request before motion is proposed.
a. Human Resources, re: Professional Services Agreement with EHS Insight for the implementation, software licensing and maintenance of Employee Health and Safety Software.

1. Motion authorizing the City Manager, or designee, to execute a Professional Services Agreement with EHS Insight (StarTex Software, LLC) in an amount not-to-exceed $440,000 for a three-year term for the implementation, software licensing and maintenance of an Employee Health and Safety Software system and to authorize continued renewals for the system’s life cycle subject to annual budget appropriations b. Glendale Water and Power, re: Agreement with the Regents of the University of California, Los Angeles, for Electric Vehicle Integration Study & Pilot Roadmap: City Fleets, School Buses, Residential Segment, and Transit Buses.

1. Motion authorizing the City Manager, or his designee, to execute an agreement with the Regents of the University of California, on behalf of its Los Angeles Campus, to perform the research study entitled Electric Vehicle Integration Study & Pilot Roadmap: City Fleets, School Buses, Residential Segment, and Transit Buses, in an amount not to exceed $150,000
c. Glendale Water and Power, re: Memorandum of Understanding between Southern California Regional Rail Authority and the City of Glendale

1. Motion authorizing the City Manager, or his designee, to enter into and execute a Memorandum of Understanding (MOU) with Southern California Regional Rail 3 TYPED 12/12/2025 3:30:04 PM
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Authority (SCRRA) for the temporary installation and removal of spur track into the Glendale Water & Power Utility Operation Center in connection with the Grayson Repowering Project in an amount not to exceed $966,114 plus a 20% contingency in the amount of $193,223
d. Community Services and Parks, re: Appropriation of $78,500 Youth Community Access (YCA) Grant funds from the State of California Natural Resources Agency for the Students Training as Role Models (STAR) Youth Camping, Field Trips and other Nature and Cultural Activities Project.

1. Motion accept Youth Community Access (YCA) Grant Program funds in the amount of $78,500 from the State of California Natural Resources Agency for the Students Training as Role Models (STAR) Youth Camping, Field Trips and other Nature and Cultural Activities Project (STAR Nature & Culture Project); and authorizing the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds

2. Resolution of Appropriation to appropriate $78,500 in YCA Program funds from the State of California Natural Resources Agency for the STAR Nature & Culture Project

5. CITY COUNCIL/STAFF COMMENTS (Including reports from conferences and regional meetings)

6. COMMUNITY EVENT ANNOUNCEMENTS (3-minutes per speaker) Members of the public will be permitted to announce upcoming events taking place in the community.

7. FIRST PERIOD OF ORAL COMMUNICATIONS (Maximum 3 minutes per speaker, 30-minute aggregate speaking time limit)
Members of the public may address the Council on agenda items or non-agenda items within the City Council’s subject matter jurisdiction. If a speaker addresses the Council on an agenda item during the First Period of Oral Communications, they may not speak again when the agenda item is called. A speaker who addresses the Council on non-agenda items during the First Period of Oral Communications may not speak during the Second Period of Oral Communications.

8. ADOPTION OF ORDINANCES
a. City Attorney, re: Glendale Municipal Code Amendment Pertaining to Selection of the Mayor (12/09/25, Kassakhian)

1. Adoption of Ordinance of the Council of the City of Glendale, California Amending Section 2.04.020 of the Glendale Municipal Code, 1995, Relating to the Mayoral Selection Process

9. ACTION ITEMS
a. Public Works, re: Agreement with American Traffic Solutions, Inc. (dba Verra Mobility) for the design, installation, maintenance, citation processing, and operation of automated speed safety camera systems.

1. Resolution dispensing with competitive bidding and authorizing the City Manager or a designee to execute an agreement piggybacking on the agreement to provide information technology products and related services between the City of Oakland and American Traffic Solutions, Inc. (dba Verra Mobility) to implement and operate automated speed safety camera systems for a term of five years, with the option for two (2) one-year 4 TYPED 12/12/2025 3:30:04 PM
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extensions, for a total not-to-exceed amount of $3,405,500. b. Management Services, re: Appointment of Glendale members to the Valley Economic Alliance (VEA) and the San Fernando Valley Council of Governments (SFVCOG).

1. Motion appointing an additional member to the Valley Economic Alliance (VEA); and

2. Motion appointing a new member to the San Fernando Valley Council of Governments.

10. HEARINGS
a. Community Development, re: 126-128 South Kenwood Street Stage II Final Design Review (Case No. PDR-002684-2023).

1. Motion to Approve Stage II Final Design Review (Case No. PDR-002684-2023)

2. Motion to Continue the Matter, Directing the City Attorney to Draft Findings to Deny Stage II Final Design Review (Case No. PDR-002684-2023)

11. REPORTS - INFORMATION

12. WRITTEN COMMUNICATIONS

13. DISCUSSION OF COUNCILMEMBER FUTURE AGENDA REQUESTS
a. Councilmember Asatryan’s request to agendize discussion of the formation of an Ethics Commission
b. Request by Councilman Gharpetian to agendize a discussion of the removal of certain City-owned parking lots from consideration in the City Owned Residential Overlay (CORO) in the General Plan Land Use Element Update and Surplus Lands Act (SLA) approvals
c. Request by Mayor Najarian to agendize review and possible amendments of Title

1.10 of the Glendale Municipal Code regarding campaign contributions and conflict rules pertaining to members of City Council
d.Mayor Najarian's request to seek a new poet laureate for the City of Glendale

14. SECOND PERIOD OF ORAL COMMUNICATIONS
Discussion is limited to items NOT a part of this agenda. Each speaker is allowed 5 minutes.

Council may question or respond to the speaker, but there will be no debate or decision. The City Manager may refer the matter to the appropriate department for investigation and report.

15. NEW BUSINESS

16. ADJOURNMENT
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4a

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Professional Services Agreement with EHS Insight for the implementation, software licensing and maintenance of Employee Health and Safety Software.

1. Motion authorizing the City Manager, or designee, to execute a Professional Services Agreement with EHS Insight (StarTex Software, LLC) in an amount not-to-exceed $440,000 for a three-year term for the implementation, software licensing and maintenance of an Employee Health and Safety Software system and to authorize continued renewals for the system’s life cycle subject to annual budget appropriations.

COUNCIL ACTION
Item Type: Consent Item
Approved for December 16, 2025 calendar

EXECUTIVE SUMMARY
The City’s Employee Safety Section, working collaboratively with all departments conducts legally mandated and mission-critical functions such as Cal/OSHA/regulatory compliance, industrial hygiene, incident management, audits, inspections, training, and program reporting. These activities currently rely on manual and fragmented processes that create duplicate data entry, limited visibility into citywide safety trends, and delays in reporting and corrective actions, increasing exposure to citations and fines. There is also lack of a centralized system to track injuries, illnesses, near misses, and vehicle accidents or to analyze trends for proactive risk mitigation. Additionally, retrieving accurate compliance records during audits is time-consuming under the current system.

To address these challenges, staff identified the need for an integrated, enterprise-wide digital solution that supports data governance and cross-department coordination.

By automating workflows, reducing paper dependency, and enabling real-time access to data and analytics, this platform will improve compliance, enhance reporting, and strengthen decision-making across City operations.

Following the release of a Request for Proposal (RFP) in March 2025, staff conducted a structured and transparent procurement process that included vendor Q&A, proposal evaluations, proof-of-capabilities demonstrations, and reference checks. A total of seven companies submitted proposals. Through the initial evaluation criteria and scoring, the list was narrowed to two vendors that were invited to participate in the Proof 6 of 379
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of Capabilities phase. Evaluation criteria encompassed qualifications, implementation approach, technical functionality, pricing, and proof-of-capabilities testing. Staff exercised due diligence at every stage, ensuring fairness, accuracy, and alignment with City objectives.

After extensive review, EHS Insight (StarTex Software LLC) is recommended as the preferred vendor based on its highest functional fit across priority modules, strong implementation methodology, and mature security framework (including SOC 2 Type II certification, SSO/SAML authentication, data encryption, role-based access, and audit logging). EHS Insight demonstrated proven success with other California municipalities, offered a competitive three-year total price, a commitment to high system reliability, strong uptime guarantees, responsive technical support, timely issue resolution, continuous software enhancements and a comprehensive and efficient system designed to promote safe and healthy operations, ensuring ongoing compliance and reducing exposure to citations, fines, and legal liabilities.

Staff is confident this recommendation reflects a thorough, data-driven, and collaborative process that balances innovation with operational practicality, ensuring the City achieves a sustainable, secure, and future-ready employee health and safety management system.

RECOMMENDATION
That the City Council approve and authorize the City Manager to execute a Professional Services Agreement with StarTex Software, LLC in an amount not-to-exceed $440,000 for a three-year term for the implementation, software licensing, and maintenance of an Employee Health and Safety Software system and to authorize continued renewals for the system’s life cycle subject to annual budget appropriations.

ANALYSIS

BACKGROUND
• The City’s Employee Safety Section, in conjunction with all Departments— including Glendale Water & Power (GWP), Public Works, Community Services & Parks, Community Development, Fire, and Police—conducts legally mandated and mission-critical safety functions such as Cal/OSHA/regulatory compliance, industrial hygiene, accident and incident management, audits and inspections, training and certifications, and program reporting.
• Current safety compliance processes are fragmented across email, shared drives, spreadsheets, and manual routing. This approach creates duplicate data entry, obscures real-time visibility into safety trends, and delays incident reporting and corrective actions increasing the City’s exposure to avoidable violations, citations, and fines. When responding to regulatory agencies during audits or 7 of 379
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inspections, quick access to accurate records is essential, yet the current system makes timely retrieval difficult and resource intensive.
• Departments currently lack a centralized, reliable system to track incidents including injuries and illnesses, near misses, and vehicle accidents and to analyze these data for trends that inform proactive risk-mitigation efforts. Without this capability, opportunities to prevent incidents are missed, resulting in higher operational and financial costs.
• Stakeholders identified the need for an integrated, enterprise-wide solution that enhances coordination across departments while respecting departmental responsibilities and data governance requirements.

DISCUSSION / ANALYSIS
1) Strategic Alignment & Priorities
This procurement advances Council and City priorities, including:
• Employee Safety & Health: Reduces risk, strengthens Cal/OSHA compliance, and provides analytics related to incidents and hazards that are critical for incident prevention and response.
• Operational Efficiency: Streamlines workflows, reduces manual touchpoints, and shortens cycle times for investigations and corrective actions. • Sustainability: Lowers paper usage and supports digital records management and retention.
• Innovation & Technology: Leverages a modern, secure SaaS platform; enables analytics, features AI integration and mobile capabilities. 2) Scope of Functionality Sought
Staff sought broad functionality that enhances the City’s end-to-end health and safety program, including:
• Industrial Hygiene (exposure assessments, sampling plans, medical surveillance linkage)
• Accident & Incident Management (intake, triage, investigations, Corrective and Preventive Actions (CAPAs), claims hand-offs)
• Safety Program Management (Injury Illness Prevention Program, Heat Illness, Bloodborne Pathogens/Aerosol Transmissible Disease, Emergency Action Plan, Ergonomics, Workplace Violence Policy and Prevention Plan, permits) • Training & Certification (LMS integration, rosters, expirations, card management)
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• Inspections & Audits (mobile checklists, risk scoring, photo evidence, offline mode)
• Hazard & Near-Miss Reporting (employee portals, anonymous options, routing • Dashboards & Analytics (leading/lagging KPIs, executive scorecards) • Document/Artifact Management (versioning, retention, legal hold support) • Workflow Automation (routing, notifications, reminders, escalations) • Integrations with key third-party tools (HRIS, claims, SSO, email/calendar) • Mobile Task Management (field-friendly application, photo/video capture, QR/asset tags)
• Role-Based Access (General City vs. GWP permissions; union/management views).
3) Procurement Process & Due Diligence
• Project Initiation: Core team formed (IT Applications Manager, Safety Administrator, Utility Safety Officer) and supporting Sponsors identified (Chief Human Resources Officer, GWP General Manager, and Chief Information Officer).
• Market Sounding: Staff sought referrals from neighboring agencies including City of Burbank and Pasadena as well as other Municipalities and Special Districts, such as, City of Anaheim, City of Long Beach, Sacramento Municipal Utility District (SMUD) and Irvine Ranch Water District; outreach to software leaders at professional safety conferences to signal interest and understand offerings.
• Requirements Development: Staff prepared a detailed Request for Proposal (RFP) with business, technical, integration, security, compliance requirements (including data governance, records retention, and accessibility) and evaluation criteria.
• Competitive Solicitation: RFP release, proposer Q&A, addenda, and formal evaluation.
• Evaluations: Paper scoring against criteria; scripted Proof of Capabilities (POC) demonstrations; sandbox/UX review; and reference checks with relevant local public agency customers.
• Best-and-Final: Pricing clarification, implementation scope alignment, and negotiated terms (including service levels and data protections).

Staff launched a comprehensive, collaborative process to identify and select the most effective solution. The project team comprised of the City’s IT Application 9 of 379
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Manager, Safety Administrator, and Utility Safety Officer developed detailed system requirements, conducted extensive research, and obtained feedback and buy-in from multiple departments and executive sponsors. Staff also sought referrals and best practices from neighboring municipalities (including Burbank, Pasadena, Anaheim, Long Beach, and Irvine Ranch Water District) and engaged software providers at professional safety conferences to ensure a broad understanding of available solutions.

Evaluation Criteria (weighted):

Evaluation criteria encompassed qualifications, implementation approach, technical functionality, pricing, and proof-of-capabilities testing. 4) Recommendation Rationale
A total of seven companies submitted proposals. Through the initial evaluation criteria and scoring, the list was narrowed to two (2) vendors who were invited to participate in the Proof of Capabilities phase. At the conclusion of the final evaluation criteria, EHS Insight (StarTex Software, LLC) is recommended based on:
• Highest functional fit across priority modules.
• Strong implementation methodology with clear roles, skilled consulting support, and training plan.
• Strong and mature security framework designed to protect the City’s data.

This includes independent security certification (SOC 2 Type II), secure user logins through single sign-on (SSO/SAML), data encryption while it’s stored and while it’s being transmitted, role-based access controls so employees only see information relevant to their job, and detailed audit logs that track all system activity for accountability and compliance. • Proven public-sector references including City of Burbank and City of Anaheim. • Competitively priced five-year agreement and commitment to high system reliability, including strong uptime guarantees, responsive technical support, timely issue resolution, and ongoing software updates to ensure the City’s Employee Health and Safety platform remains stable, secure, and continuously improved throughout its lifecycle.
• Configurability to serve all department needs while maintaining appropriate data partitioning.
• A comprehensive and efficient system designed to promote safe and healthy operations, ensuring ongoing compliance and reducing exposure to citations, fines, and legal liabilities.
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STAKEHOLDERS/OUTREACH
Click or tap here to enter text.

FISCAL IMPACT
The three-year Professional Services Agreement with StarTex Software, LLC will cost a not-to-exceed amount of $440,000. The cost for year one is $100,649, which was included as a part of the FY 2025-26 budget. Future year costs will be included as part of the annual budget process.

Existing Appropriation Already Budgeted
Amount Account String Funding Source Department Cost Center Program
$100,649 43110-6140-HRD-5005 Compensation Fund Human Resources Safety

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The action being considered does not constitute a “project” within the meaning of the CEQA pursuant to CEQA Guidelines Section 15378(a) as it has no potential for resulting in either a direct physical change in the environment or a reasonable foreseeable indirect physical change in the environment.

CAMPAIGN DISCLOSURE
In accordance with City Campaign Finance Ordinance No. 5744, the following are the names and business addresses of the board of directors, chairperson, CEO, COO, Subcontractors, and any entity with more than 10% interest in the proposed contract in this Agenda Item

ALTERNATIVES TO STAFF RECOMMENDATION

1. Maintain manual processes and disparate systems continuing to rely on paper forms, spreadsheets, and disconnected tools would perpetuate the current Ownership Interest in more than 10% in:

Full Name Title Business Address City State Zip
Gary McDonald
CEO, Member of the
Board of Directors,
StarTex Software LLC
800 Town and
Country Blvd.

Suite 500 Houston TX 77024
Steve Daum
Member of the Board of
Directors, PDS American
Holding
800 Town and
Country Blvd.

Suite 500 Houston TX 77024
Sarah Sommer Member of the Board of
Directors, Level Equity
140 E. 45th. Street
42nd. Floor New York NY 10017
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inefficiencies. Manual processes have already proven to be time-consuming, error-prone, and unsustainable for a workforce of the City’s size and operational complexity. They limit data visibility, delay reporting, and hinder compliance with Cal/OSHA and other regulatory mandates. This alternative offers no pathway to automation, collaboration, or proactive safety management and would ultimately increase long-term costs associated with workplace injuries, claims, and administrative workload.

2. Defer this initiative which would delay critical improvements to employee safety, compliance, and operational efficiency. It would prolong reliance on inefficient manual processes and perpetuate fragmented data management. The lack of a centralized system would continue to make trend analysis, audit preparation, and Cal/OSHA reporting cumbersome and resource-intensive. Moreover, delays in automation and standardization would increase the total cost of ownership in future years as the City would still eventually need to transition to a modern system under greater urgency and potentially higher market prices.

ADMINISTRATIVE ACTION
Submitted by:

Paula Adams, Chief Human Resources Officer
Jason Bradford, Chief Information Officer
Scott Mellon, General Manager GWP
Prepared by:

Margaret Agus, Safety Administrator
Helen Gasparyan, Utility Safety Officer
David Gougis, IT Application Manager
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
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1.docx
MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that the City Manager, or his designee, execute a professional services agreement with StarTex Software, LLC for an amount not to exceed $440,000, for the implementation, software licensing, and maintenance of to extend licensing, maintenance of an Employee Health an dSafety Software system, for a term of three years, and to authorize continued renewals for the system’s life cycle, subject to annual budget appropriations. Said amendment shall be approved as to form by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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25-89137

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Agreement with the Regents of the University of California, Los Angeles, for Electric Vehicle Integration Study & Pilot Roadmap: City Fleets, School Buses, Residential Segment, and Transit Buses.

1. Motion authorizing the City Manager, or his designee, to execute an agreement with the Regents of the University of California, on behalf of its Los Angeles Campus, to perform the research study entitled Electric Vehicle Integration Study & Pilot Roadmap: City Fleets, School Buses, Residential Segment, and Transit Buses, in an amount not to exceed $150,000.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for December 16, 2025 calendar

EXECUTIVE SUMMARY
On September 9, 2025, the City Council adopted Resolution No. 25-133 whereby it authorized Glendale Water & Power Department (GWP) staff to conduct a study in support of a future vehicle-to-everything (V2X) pilot program. The City Council also adopted a Resolution of Appropriation for $200,000 to fund this effort. To carry out the study, staff evaluated leading neutral research institutions with expertise in electrification, grid integration, and demand response
The University of California, Los Angeles’ (UCLA) Smart Grid Energy Research Center (SMERC) was identified as a pioneer in these areas. With over 15 years of leadership in electric vehicles (EVs), V2X technologies, microgrids, and distributed energy resource integration, SMERC has executed field pilots with utilities, municipalities, and transit agencies. Partnering with UCLA SMERC will enable GWP to leverage cutting-edge expertise and industry best practices to design data-driven pilots and programs that advance scalable, resilient, and cost-effective clean energy solutions for Glendale.

RECOMMENDATION
Authorize the City Manager to execute an agreement with the Regents of the University of California, Los Angeles, to conduct the Electric Vehicle Integration Study & Pilot Roadmap: City Fleets, School Buses, Residential Segment, and Transit Buses. 14 of 379
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25-89137

ANALYSIS
GWP is experiencing rapid EV adoption across its service territory, including its own municipal and utility fleets, presenting both challenges and opportunities for grid management. To support strategic planning and program development, GWP proposes to partner with UCLA’s SMERC to conduct a focused study on V2X integration.

V2X technologies represent a rapidly evolving area in clean energy innovation, enabling EVs to communicate with and supply energy to homes, businesses, and the grid. These capabilities can enhance grid reliability, provide backup power, support renewable integration, and enable better load management.

While V2X applications are still evolving, early adoption guided by data-driven analysis can deliver valuable insights and position GWP to make strategic, cost-effective investments. To ensure informed decision making, the proposed study will assess the technical, economical, behavioral, and operational feasibility of implementing V2X solutions in Glendale. The study will focus on evaluating bidirectional chargers, EV availability, and grid interface capabilities, while identifying practical applications and pilot concepts tailored to Glendale’s needs.

The research will explore multiple customer segments, including municipal fleets, school buses, residential, and transit buses, analyzing V2X integration with managed charging microgrids, demand response, and distributed energy resources.

Key outcomes will include a roadmap through 2027, technology and policy recommendations for pilot implementations, and guidance on scaling successful pilots into broader utility programs.

Partnering with UCLA SMERC, an established leader in advanced grid and electrification research, will provide independent expertise and technical analysis, and ensure program design reflects best practices and aligns with Glendale’s unique customer base and load profile.

On September 9, 2025, the City Council adopted Resolution No. 25-133 authorizing GWP to conduct a study in support of the V2X pilot program and Resolution No. 25-134 appropriating $200,000 toward the V2X study supporting a potential pilot program. At that time, the City had not designated an entity to conduct the research.

With UCLA now identified, staff seeks Council’s approval to enter into the agreement with UCLA to conduct the study.

This partnership is an important step toward building the foundation for V2X applications in Glendale, supporting innovation, advancing the City’s clean energy initiatives, and positioning GWP as a leader in the integration of EVs into the grid of the future.

STAKEHOLDERS/OUTREACH
Staff will engage with relevant City departments to support data collection, site assessments, and pilot discussions as the study progresses. 15 of 379
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FISCAL IMPACT
The Electric Vehicle Integration Study & Pilot Roadmap for City fleets, school buses, residential, and transit buses will cost $150,000, which was approved as part of the FY 2025-26 budget. No new appropriation is being requested at this time.

The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$200,000 45512-2910-GWP-4800-P0000 Public Benefit Fund
Department Cost Center Program
GWP Public Benefits

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This item is not subject to the California Environmental Quality Act (CEQA) review as the action requested is to authorize a study and thus is not a project as defined by, and for the purposes of, CEQA

CAMPAIGN DISCLOSURE
Not applicable.

ALTERNATIVES TO STAFF RECOMMENDATION

1. Not authorize the agreement with UCLA as proposed herein.

2. Consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Scott K. Mellon, P.E., General Manager - Glendale Water and Power Prepared by:

Ruzan Soloyan, Clean Energy Officer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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M O T I O N
Moved by Council Member ________________________________, seconded by Council Member __________________________________, that the City Council hereby authorizes the City Manager, or his designee, to enter into and execute an agreement with the Regents of the University of California, on behalf of its Los Angeles Campus, to perform the research study entitled Electric Vehicle Integration Study & Pilot Roadmap: City Fleets, School Buses, Residential Segment, and Transit Buses, in an amount not to exceed $150,000. The form of said agreement shall be subject to approval by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Memorandum of Understanding between Southern California Regional Rail Authority and the City of Glendale.

1. Motion authorizing the City Manager, or his designee, to enter into and execute a Memorandum of Understanding (MOU) with Southern California Regional Rail Authority (SCRRA) for the temporary installation and removal of spur track into the Glendale Water & Power Utility Operation Center in connection with the Grayson Repowering Project in an amount not to exceed $966,114 plus a 20% contingency in the amount of $193,223.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for December 16, 2025 calendar

EXECUTIVE SUMMARY
As part of the Grayson Repowering Project (Grayson), the City contracted with Wartsila North America, Inc. (Wartsila), for the delivery and installation of three Wartsila engines and their generators. The engines, in their shipping configuration without generators, turbochargers, and other equipment, are large and heavy, each weighing approximately 470,000 lbs., 14 feet tall and 41 feet long.

Wartsila’s original plan to deliver the engines via heavy haul truck to Grayson has proven to be unworkable. The engines were subsequently moved from the Port to Valla Yard in Santa Fe Springs by rail where they remain pending development of a successful delivery plan.

Wartsila has been working to find a viable pathway to deliver the engines, with the following two options that are being pursued:

1. Over the road heavy haul from Valla Yard to Grayson. Wartsila has submitted an application to the California Department of Transportation (CalTrans) for review. After the CalTrans issuance of their permit, Los Angeles County and the Cities of Irwindale, Monrovia, Arcadia, San Gabriel, San Marino, Pasadena, La Cañada Flintridge, and Glendale will need to do their own reviews to issue permits. The proposed route includes multiple bridges which will also require structural review with the potential for temporary shoring or other means to mitigate the heavy weights. This route also requires removal of some minor 18 of 379
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equipment (rocker arm covers and some piping) to reduce the overall height when loaded on the transporter so it can safely pass under several overpasses.

2. Constructing a temporary spur track next to GWP’s Utility Operations Center and bringing the engines to Grayson via Metrolink. This option completely eliminates all road transportation permits. The rail cars with the engines can successfully traverse the Metrolink rail line to Grayson.

For both options, the costs of transportation are Wartsila’s responsibility. For the second option, Metrolink requires that the counterparty for its agreement be the property owner - the City of Glendale. With that in mind, the City has executed a Change Order and an Amendment wherein Wartsila has agreed to reimburse the City for all costs associated with the Metrolink spur. Those costs include the work Metrolink will perform under the Memorandum of Understanding plus some work at the Grayson site that ARB, Inc. (ARB), the Balance of Site Engineering, Procurement, and Construction (EPC) Contractor for the Grayson Repowering Project, will perform.

Currently, it’s uncertain which of the two options is the quicker way to deliver the engines. However, it is GWP’s opinion given the preliminary work that has been done thus far that the Metrolink option is the more certain path. Wartsila does have the right, and the Metrolink MOU recognizes this, to request GWP to terminate the MOU if a path for earlier delivery is found. In any case, GWP’s costs for the temporary Metrolink spur will be covered by Wartsila with a contract Change Order.

RECOMMENDATION
Authorize the City Manager to enter into and execute a MOU with SCRRA for the temporary installation and removal of spur track into the GWP Utility Operation Center in connection with the Grayson Repowering Project in an amount not to exceed $966,114 with a 20% contingency of $193,223.

ANALYSIS
As part of the Grayson Repowering Project, the City contracted with Wartsila for the engineering and procurement of the Wartsila Power Island portion of the project.

Wartsila’s scope included the fabrication and delivery of three 18V50SG reciprocating internal combustion engine generators. The costs of transportation are Wartsila’s responsibility.

The engines were tested at the factory, partly disassembled, and then shipped from Vaasa, Finland to be delivered to the project site. The engines, in their shipping configuration without the generator, turbochargers, and other minor equipment, are physically large and heavy. Each engine weighs approximately 470,000 lbs. and is 14’ tall and 41’ long.

The Wartsila engines were delivered to the Port of Long Beach on April 28, 2025.

Wartsila’s original shipping plan to deliver the engines via heavy haul truck to Grayson from the Port of Long Beach proved unworkable as Los Angeles County would not 19 of 379
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issue a transportation permit. The engines remained at the Port of Long Beach for the month of May; however, they then needed to be moved out of the Port. The engines were subsequently loaded onto heavy duty rail cars and moved from the Port of Long Beach to Valla Yard in Santa Fe Springs where they have remained pending development of a successful delivery plan.

Wartsila had a guaranteed delivery date of July 31, 2025, to have all three engines, with their generators, installed on their respective foundations. To achieve that, the engines needed to first be delivered to the site and then re-assembled from their shipping configuration to their fully assembled configuration. The next step would have been to move each engine into the Engine Hall onto its foundation followed by moving in and coupling its generator.

Failing to deliver the engines on time, the City, through GWP, has been assessing liquidated damages in accordance with the terms of the contract. Wartsila has disputed being subject to liquidated damages and has claimed that failing to obtain a transportation permit is a Force Majeure event. The City has denied that Force Majeure claim and continues to exercise its rights to apply liquidated damages.

The delay in receiving the engines has become a significant issue for the Grayson Repowering Project. In addition to driving an extension of the project schedule and additional project costs, the engines will not be available for the Summer 2026 peak load season.

Wartsila has continued working to find a viable pathway to deliver the engines. Several options have been explored and were deemed non-viable for various reasons. At this time, there are two options that are being pursued:

1. Over the road heavy haul from Valla Yard to Grayson. Wartsila has recently submitted an application to CalTrans for review for a new route. Prior routes that have been submitted have failed to gain approval. Subsequent to the CalTrans review and issuance of their permit, LA County and the Cities of Irwindale, Monrovia, Arcadia, San Gabriel, San Marino, Pasadena, La Cañada Flintridge, and Glendale will need to do their own reviews and issue permits.

The currently proposed route involves several bridges which will also require structural review with the potential for temporary shoring or other means to mitigate the heavy weights.

The heavy haul routes have also required removal of some minor equipment (rocker arm covers and some piping) to reduce the overall height when loaded on the transporter so it can safely pass under several overpasses.

2. When the initial heavy haul routes failed to be permitted, Wartsila also began to explore rail transportation options. Delivery to two nearby lumberyards was not viable as the track curvature was tighter than the rail car could safely traverse. 20 of 379
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Unloading at the Flower Street grade crossing was not possible as Union Pacific, the freight operator that uses Metrolink’s track, would not unload off a mainline track.

Ultimately, Wartsila proposed a temporary spur track next to GWP’s Utility Operations Center to bring the engines to Grayson via Metrolink. This option completely eliminates all road transportation permits. The rail cars with the engines can successfully traverse the Metrolink rail line to Grayson.

Metrolink was supportive of this concept, and Union Pacific was agreeable to delivering the rail cars to the temporary spur. Metrolink did require that the counterparty for its agreement be the property owner, the City of Glendale.

That agreement, the Memorandum of Understanding, is the subject of this Staff Report.

For the first option, Wartsila is solely responsible for its execution.

For the second option, Wartsila is also responsible for its execution. However, GWP has become a partner due to Metrolink’s requirement that the counterparty for their MOU be the City of Glendale. With that in mind, the City has executed a Change Order and an Amendment with Wartsila wherein Wartsila has agreed to reimburse the City for all costs associated with the Metrolink spur. Those costs include the work Metrolink will perform under the Memorandum of Understanding plus some work at the Grayson site that ARB, the Balance of Site EPC Contractor for the Grayson Repowering Project, will perform.

It is not certain which of the two options is the quicker way to deliver the engines to Grayson. However, it is GWP’s opinion given the preliminary work that has been done thus far by Metrolink, Wartsila, and GWP, that it is the more certain path. Wartsila does have the right, and the Metrolink MOU recognizes this, to request the City to terminate the MOU if a path for earlier delivery is found. In any case, the City’s costs for the temporary Metrolink spur will be covered by Wartsila under the terms of the Change Order.

Metrolink’s estimate for their work is $966,114 with the final price adjusted to reflect actual costs. As only preliminary work was done to develop this estimate, procurement has not begun, getting the engines delivered as soon as possible is to the City’s benefit, and all costs will be covered by Wartsila. GWP is requesting a 20% contingency to cover potential cost increases without delay.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
The MOU with SCRRA for the GWP temporary spur track will cost $966,114, with a 20% contingency of $193,223, for a total of $1,159,337. The Grayson Repowering 21 of 379
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Project budget can absorb this cost. Additionally, Wartsila will reimburse GWP for the total actual cost; no new appropriation is requested at this time.

The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$1,159,337 GL: 43110-5830-GWP-0020-P0000-
PL: GWP00171BN
Electric Depreciation Fund
Department Cost Center Program
Glendale Water
and Power
Projects

ENVIRONMENTAL REVIEW (CEQA/NEPA)
On February 15, 2022, the City certified a Final Environmental Impact Report (FEIR), Statement of Overriding Considerations and Mitigation Monitoring and Reporting Program for the Grayson Repowering Project (“Project”) pursuant to the California Environmental Quality Act (CEQA) Guidelines (14 Cal Code Regs. 15000 et seq. and Public Resources Code Sections 21000 et seq.) The Project includes all aspects of Project implementation, including demolition and site improvements as well as mitigation monitoring and reporting. Staff has prepared an addendum to the Certified FEIR to evaluate the proposed Metrolink Temporary Spur Project. The addendum is attached as Exhibit 1 to the report for the Council’s consideration along with a link to the Certified FEIR.

The action presented to the City Council here involves an MOU with SCRRA to complete the Project. Installation, use, and subsequent removal of the temporary spur do not introduce any new environmental impacts. The Metrolink rail line is already frequently used by both passenger and freight trains.

CAMPAIGN DISCLOSURE
Not applicable to public entities. Metrolink is part of the South Coast Railroad Authority (SCRRA). The SCRRA, a public entity, is a joint powers authority governed by five county-level agencies that fund the Metrolink service: Los Angeles Metro, the Orange County Transportation Authority, the Riverside County Transportation Commission, the San Bernardino County Transportation Authority, and the Ventura County Transportation Commission.

ALTERNATIVES TO STAFF RECOMMENDATION
Allow Wartsila to continue to find an alternative route which may delay the delivery of the engines. This Alternative is not recommended as doing so could potentially expose the City to a claim by Wartsila for failing to issue the required government approval in order to enable performance under the contract.
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ADMINISTRATIVE ACTION
Submitted by:

Scott K. Mellon, P.E., General Manager - Glendale Water and Power Prepared by:

Rostamik Chetin, P.E. Senior Mechanical Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit 1: Addendum to Grayson Repowering Project FEIR. 23 of 379

M O T I O N
Moved by Council Member ________________________________, seconded by Council Member __________________________________, that the City Council hereby authorizes the City Manager, or his designee, to enter into and execute a Memorandum of Understanding with the Southern California Regional Rail Authority for the temporary installation and removal of spur track into the Glendale Water & Power Utility Operation Center in connection with the Grayson Repowering Project, in an amount not to exceed $966,114, plus a 20% contingency in the amount of $193,223.

The form of said MOU shall be subject to approval by the City Attorney.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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Grayson Repowering Project
Stantec Consulting Services Inc.

Prepared for:

City of Glendale
Prepared by:

Stantec Consulting Services Inc.

Date:

December 10, 2025
Project/File:

SCH Number: 2016121048
Environmental Impact Report Addendum
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Project: SCH Number: 2016121048 i
Table of Contents
1 Introduction ....................................................................................................................................... 1 2 Background and Summary of Previous CEQA Documentation................................................... 1

2.1 Overview of Previously Certified CEQA Document ............................................................................ 1

2.1.1 Summary of the Original Project Description...................................................................................... 1

2.1.2 2022 Final Environmental Impact Report Findings............................................................................. 2 3 Description of Proposed Modification.......................................................................................... 13

3.1 Introduction ....................................................................................................................................... 13

3.2 Project Description ............................................................................................................................ 13 4 Environmental Analysis ................................................................................................................. 15

4.1 Approach........................................................................................................................................... 15

4.1.1 Laws, Ordinances, Regulations, and Standards (LORS) ................................................................. 15

4.1.2 Methodology...................................................................................................................................... 15

4.1.3 Mitigation........................................................................................................................................... 15

4.2 Impact Analysis ................................................................................................................................. 15

4.2.1 Aesthetics.......................................................................................................................................... 15

4.2.2 Agriculture and Forestry Resources ................................................................................................. 16

4.2.3 Air Quality and Greenhouse Gasses ................................................................................................ 16

4.2.4 Biological Resources......................................................................................................................... 17

4.2.5 Cultural and Tribal Cultural Resources ............................................................................................. 18

4.2.6 Energy ............................................................................................................................................... 20

4.2.7 Geology/Soils .................................................................................................................................... 20

4.2.8 Hazards/Materials ............................................................................................................................. 21

4.2.9 Hydrology/Water Quality ................................................................................................................... 21

4.2.10 Land Use/Planning............................................................................................................................ 21

4.2.11 Mineral Resources ............................................................................................................................ 22

4.2.12 Noise ................................................................................................................................................. 22

4.2.13 Population and Housing.................................................................................................................... 23

4.2.14 Public Services.................................................................................................................................. 23

4.2.15 Recreation......................................................................................................................................... 23

4.2.16 Transportation ................................................................................................................................... 24

4.2.17 Utilities/Service Systems................................................................................................................... 24

4.2.18 Wildfire .............................................................................................................................................. 25 5 Mitigation Measures........................................................................................................................ 25 6 Conclusion....................................................................................................................................... 25 7 Lead Agency Determination and Signature ................................................................................. 26 List of Figures
Figure 1: Location
Figure 2a, b, c: Project Details
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Project: SCH Number: 2016121048 1
1 Introduction
This Addendum has been prepared pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et seq.) and the CEQA Guidelines (California Code of Regulations, Title 14, Section 15000 et seq.).

The purpose of an Addendum is to document minor technical changes or additions to a previously adopted or certified Environmental Impact Report (EIR) that do not meet the criteria requiring a subsequent or supplemental environmental document under CEQA Guidelines Sections 15162 or 15163.

The Lead Agency for the Project is the City of Glendale. This Addendum evaluates whether proposed changes to the Grayson Repowering Project or new circumstances/information would result in new significant impacts or a substantial increase in previously identified impacts. 2 Background and Summary of Previous CEQA
Documentation

2.1 Overview of Previously Certified CEQA Document
Document title: Final Environmental Impact Report for the Grayson Repowering Project (http://graysonrepowering.com/)
State Clearinghouse number: 2016121048
Certification date: February 8, 2022
Lead Agency: City of Glendale

2.1.1 Summary of the Original Project Description
The Grayson Repowering Project is a power plant repowering project that removes 238 megawatts (MW) gross (219 MW net) of aging and inefficient generation equipment and replaces it with three Wartsila 18V50SG reciprocating internal combustion engine units producing approximately 55MW net at average annual site conditions, and a Battery Energy Storage System (BESS) providing 75 MW/300 MWH of power and energy. The Project is located within an industrial area of the City of Glendale, at 800 Air Way, Glendale, California 91201, just northeast of the Interstate 5 and Highway 134 interchange.

The City is the CEQA Lead Agency for the Project. The Project is designed to provide reliable generating capacity, avoid electrical capacity shortages, facilitate the use of more renewable energy by freeing up transmission line capacity to bring more renewable-based electricity to the City, and to provide flexibility to operate efficiently over the wide range of electrical loads placed on the City’s electric system. The Project will allow the City to maintain reliable service, keep rates affordable, and facilitate compliance with state regulations regarding renewable energy supplies mandated through the Renewable Portfolio Standards without the need for new transmission lines. The Project will also allow the City to meet its existing and 27 of 379
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Project: SCH Number: 2016121048 2
future electrical demands even if the City is separated from existing interconnections with the electric grid, it will minimize the City’s reliance on importing power from remote generation locations across a congested transmission grid, and it will support water conservation efforts by eliminating the use of potable water for generation purposes.

2.1.2 2022 Final Environmental Impact Report Findings
The City of Glendale approved the Grayson Repowering Project after certifying the 2022 Final Environmental Impact Report (EIR) as compliant with CEQA and reflective of its independent judgment.

The Project replaces 238 MW of aging, inefficient generation units with newer, more efficient units within the existing Grayson Power Plant footprint. Although most environmental impacts are reduced to less-thansignificant levels through feasible mitigation, the City identified one significant and unavoidable impact:
demolition of the Boiler Building, which the City elected to treat as a discretionary historic resource. After weighing the project’s substantial benefits, including improved electrical reliability, rate stability, compliance with state renewable and greenhouse gas requirements, operational flexibility, reduced reliance on imported power, and elimination of potable water use for cooling, the City adopted a Statement of Overriding Considerations. The table below provides a summary of the 2022 Final EIR Project impacts.

Summary of 2022 Project Impacts
Project Impacts
Impact
without
Mitigation
Mitigation
Measures
Impact with
Mitigation
Aesthetics
The presence of demolition equipment and demolition
activities would be temporarily visible to sensitive viewer groups near the southern portion of the Project site. Visual impacts associated with demolition would be localized and short term. As such, demolition activities would not
contribute to the degradation of existing visual resources.

Less than
significant
No mitigation is required. Less than
significant
Temporary construction activities occurring near the south side of the Project site, as well as temporary construction equipment that exceed the height of the 12-foot masonry walls would be temporarily visible to sensitive viewer
groups. In addition, the construction materials stored at the off-site construction laydown area would be visible to sensitive viewer groups within the area. The increased
presence of construction activities, and storage of
construction materials would temporarily contrast with the existing visual character and quality of views throughout the Project area during the 27-month construction period.

Potentially
significant
AES-1: Screen Laydown Areas. Staging and laydown areas
within view of residences, motorists, and recreational facilities shall be located away from public views or effectively screened using opaque fencing to limit views of materials, equipment, vehicles, and other items used during construction. All laydown areas shall be effectively reclaimed immediately following completion of their use.

Less than
significant
Key observation points (KOP) were evaluated to
determine if implementation of the Project would degrade the long-term visual character of the Project site and its surroundings. KOP-1 through KOP-5 were evaluated for
vividness, intactness, unity, overall existing visual quality, and overall visual quality with the Project. The overall existing visual quality at each KOP remained the same
with the incorporation of the Project.

The Project would have the same potential for emission of visible water vapor plumes as the existing facility and would not likely be the source of any increase in visible water vapor plumes.

Less than
significant
No mitigation is required. Less than
significant
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Project Impacts
Impact
without
Mitigation
Mitigation
Measures
Impact with
Mitigation
Operation of the Project would have a less than significant impact on the existing visual quality and character of the Project site.

Although proposed to typically occur during daytime
hours, demolition and construction activities may
periodically require portable lighting for safety and
security. The perimeter wall and proposed shielding of
light fixtures would screen ground-level views of
construction lighting. The varying lighting conditions from Project construction would be most noticeable from
elevated views. Viewers on the adjacent elevated freeway are expected to have low sensitivity to visual changes
since their views are of short duration. The remaining
sensitive receptors with elevated views occur at distances in which these changes would blend with existing
industrial and urbanized nighttime lighting conditions.

Less than
significant
No mitigation is required. Less than
significant
Proposed lighting installations during Project operation would be restricted to areas required for safety and
operation. The Project would design and install all
permanent exterior lighting with LED lights and fixtures that would not cause obtrusive spillover beyond the
Project site, excessive reflective glare, or directly
illuminate the night sky. In addition, the Project would incorporate switched lighting circuits for areas that would not require lighting for normal operation or safety. These areas would remain dark at most times and would
minimize the amount of lighting visible off-site.

Less than
significant
No mitigation is required. Less than
significant
Air Quality
The SCAQMD daily construction emissions thresholds are
75 pounds/day of volatile organic compounds (VOC), 100
pounds/day of nitrogen oxides (NOx), 550 pounds/per day of carbon monoxide (CO), 150 pounds/day of sulfur
oxides (Sox), 150 pounds/day of particulate matter less than 10 microns (PM10), and 55 pounds/day of particulate matter less than 2.5 microns (PM2.5). The maximum daily emission caused by construction activities were calculated to be below the significance daily mass emission
threshold for all criteria pollutants. Nevertheless, voluntary measures will be taken to further reduce emissions from construction equipment, and compliance with SCAQMD
Rule 403 will also further reduce construction-related
emissions. The Project would not conflict with or obstruct implementation of the air quality plan.

Less than
significant
No mitigation is required. Less than
significant
The net increase of CO, PM10, PM2.5, and SOX
emissions from Project operations are estimated to be
below the significance daily mass emission thresholds.

Additionally, an ambient air quality impact analysis
demonstrates that the Project would not be expected to
cause or significantly add to a violation of national and California ambient air quality standards. Furthermore, the net emission increase of PM10 and SOX will be offset
using emission reductions from SCAQMD internal account
to account for Rule 1304(a)(1) offset exemptions for
replacement of functionally identical equipment.

The net increase of NOX emissions of 553 pounds/day
(normal operation) or 1,475 pounds/day
(maintenance/testing of combustion turbines, hours of
operation in this mode are limited), from Project
operations are estimated to exceed SCAQMD’s daily
Less than
significant
No mitigation is required. Less than
significant
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Project Impacts
Impact
without
Mitigation
Mitigation
Measures
Impact with
Mitigation
mass emission significance threshold of 55 pounds/day.

However, an ambient air quality impact analysis shows
the NO2 emissions from this Project will not exceed the National and California ambient air quality standards.

Additionally, the increase in NOX emissions from the
Project will be offset through the purchase of Emissions Reduction Credits in the open market and allocations from SCAQMD internal accounts.

The net increase of VOC emissions of 90 pounds/day
(normal operation) or 102 pounds/day
(maintenance/testing of combustion turbines, hours of
operation in this mode are limited), from Project
operations are estimated to exceed the daily mass
emission significance threshold of 55 pounds/day.

Additionally, there is no ambient air quality standard for VOC and no guidance to determine the significance of
ambient concentrations of VOC. The increase in VOC
emissions attributed to the Project will be fully offset using emission reductions from SCAQMD internal account to
account for Rule 1304(a)(1) offset exemptions for
replacement of functionally identical equipment.

The net emission increase attributed to the Project are expected to be below the Prevention of Significant
Deterioration significance thresholds. Based on the
SCAQMD engineering evaluation, the potential annual
emissions of Unit 9 are 45 tons for NOX, 30.8 tons for CO,

15.4 tons for PM10/PM2.5, and 3.8 tons for SO2.

Therefore, the plant-wide annual emissions after the
modification are estimated to be 96.5 tons for NO2, 68.4 tons for CO, 30.5 tons for PM10/PM2.5, and 12.6 tons for SO2. These emission levels are below the Prevention of
Significant Deterioration major source threshold of 100 tons per year for any of the attainment pollutants.

Less than
significant
No mitigation is required. Less than
significant
Modeling of Project operation emissions show that local ambient concentrations of NO2, CO and SO2 are below
state and federal ambient air quality thresholds after
emissions from the Project are considered. The results
also show that although ambient PM2.5 and PM10
currently exceed state and federal standards, the
incremental increases in ambient concentrations of
these pollutants are below significance thresholds
established by SCAQMD.

Less than
significant
No mitigation is required. Less than
significant
The Project is not expected to violate any air quality
standard or contribute substantially to an existing or
projected air quality violation. The air quality impact during the construction phase does not exceed the mass daily
significance thresholds; and the air quality impact in
operating the facility will be below the ambient air quality standards based on the air dispersion modeling
conducted.

Less than
significant
No mitigation is required. Less than
significant
The closest K-12 school will be Mark Keppel Elementary
school, which is located more than 0.6 miles northeast
from the emission sources. The nearest residential
receptor is located approximately 694 feet (211 meters) from the emission sources and the nearest
worker/commercial receptor is located approximately 572 feet (174 meters) from the emission sources. Both
receptors are in the northeast direction of the emission sources.

Less than
significant
No mitigation is required. Less than
significant
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Project Impacts
Impact
without
Mitigation
Mitigation
Measures
Impact with
Mitigation
Based on the results of an ambient air quality analysis, criteria pollutant concentrations from the Project are
expected to disperse substantially before reaching any
sensitive receptors. The Project will neither cause, nor substantially add to an existing violation of state or federal ambient air quality standards. Additionally, impacts from construction activities are expected to be below daily
significance thresholds as well as localized significance levels.

Toxic Air Contaminant emissions associated with the
Project will consist primarily of combustion byproducts produced by the new turbines, the existing turbine (Unit 9), and the emergency engine. Maximum individual
cancer risk (MICR) and non-cancer acute and chronic
health risks were calculated for residential receptors and worker receptors. The MICR and hazard index (HI) values were calculated based on the combined impact of all
chemicals. MICR was calculated as 1.09E-06 for
residential receptors and 0.04E-06 for worker receptors with a significance threshold of 10.00E-06. Acute HI was calculated as 0.008 for residential receptors and 0.008 for worker receptors with a significance threshold of 1.00.

Chronic HI was calculated as 0.003 for residential
receptors and 0.003 for worker receptors with a
significance threshold of 1.00. Therefore, health risks that the Project poses to nearby residential and worker
receptors are expected to be below the significance
thresholds.

The MICR for residential receptors were calculated to be greater than the 1.00E-06 threshold to trigger the Cancer Burden analysis. Cancer burden of this Project were
determined based on the distance of 627 meters, where
the MICR falls below one in one million, a highly
conservative population density default value of 7,000
persons per square kilometer, and the MICR at the
residential receptor of 1.36E-06. The cancer burden was calculated to be 0.012, which is below the significance threshold of 0.5.

Toxic air contaminants emissions associated with the
earth moving activity will consist primarily of combustion byproducts from off-road equipment and vehicles trips.

The construction of the facility is anticipated to take place over a period of 27 months. Therefore, Toxic Air
Contaminants emissions from construction activity are not expected to have health significant impacts on cancer and non-cancer chronic risks because these risks are typically assessed for continuous exposure for 30 years.

Additionally, the heaviest impacts of earth moving activity can be expected to occur within the fence line of the
power plant. Therefore, the Toxic Air Contaminants
emission impacts from the earth moving activity are
expected to be less than significant.

Less than
significant
No mitigation is required. Less than
significant
Cultural and Paleontological Resources
The Boiler Building is a discretionary historical resource and is located on the Project site. Demolition of the Boiler Building would cause a substantial adverse change in the significance of a historical resource as defined in 14 CCR Section 15064.5.

Potentially
significant
CR-1: Prior to demolition of the Boiler Building, the City shall prepare Historic American Engineering Record (HAER)
documentation for the Boiler Building. That documentation shall include preparation of a written narrative, photography, and drawings that meet the latest requirements in HAER History, Photography, and Drawing Guidelines. Archival and electronic full copies of that completed documentation shall be submitted to the HAER program in accordance with the most recent edition of Significant
and
unavoidable
impact
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“Preparing HABS/HAER/HALS Documentation For Transmittal.” The City shall maintain the HAER documentation at the Glendale Central Public Library and information about accessing that information shall be available on the City’s website. HAER documentation, as described, shall be complete and accepted by the HAER program before any demolition or dismantling of the Boiler Building. The City shall also display up to four (4) archival quality photographs of the historic Boiler Building in a publicly accessible location within the City’s Perkins Building, CR-2: City shall provide permanent plaque to be located at the Flower Street entrance to the Grayson Power Plant that identifies the location of the former historic Boiler Building and provides a narrative statement about the Boiler Building that provides historic context
CR-3:City shall salvage and preserve a piece of equipment from the Boiler Building and display the piece of equipment along with an historic context statement in a publicly accessible location in the City.

Demolition to implement the proposed Project may involve ground disturbance into previously undisturbed sediments in order to remove existing piles or soils that may have been contaminated. Construction plans include
excavations across the Project area, including areas with up to 20 feet beyond current depths of development,
placing the total depths of excavation into high potential sediments that are expected to begin at around 10 feet
below ground surface (bgs). Where ground disturbance
extends beyond 10 feet bgs into previously undisturbed
sediments, either in entirely undisturbed areas or beneath the depth of previous disturbance, sediments with high
paleontological potential will be encountered. As a result, demolition and construction associated with this Project may have either direct or indirect impacts on
paleontological resources.

Potentially
significant
PAL-1: Worker training. A paleontologist who meets professional paleontological standards as defined by Murphey et al. (2019) shall design a Worker’s Environmental Awareness Program reviewed and approved by a qualified consultant retained by the City that will provide training that communicates requirements and procedures for the inadvertent discovery of paleontological resources during construction, to be delivered by the
paleontologist or their designee to the construction crew prior to the onset of ground disturbance. The training will be provided by qualified consultant retained by the City.

PAL-2: Paleontological Monitoring. A paleontologist meeting professional standards as defined by Murphey et al. (2019) shall be retained to oversee all aspects of paleontological mitigation, including the development and implementation of a
Paleontological Monitoring and Mitigation Plan (PMMP) tailored to the Project that provides for paleontological monitoring of earthwork and ground disturbing activities into undisturbed geologic units with high paleontological potential (undisturbed sediments over 10 feet in depth), to be conducted by a
paleontological monitor meeting professional standards (Murphey et al. 2019).

PAL-3: Inadvertent Discoveries. In the event that paleontological resources are encountered during construction activities, all work must stop in the immediate vicinity of the finds while the paleontological monitor documents the find and the designated project paleontologist assesses the find. Should the qualified paleontologist assess the find as significant, it should be collected and curated in an accredited repository along with all necessary associated data.

Less than
significant
Geology & Soils
There is low to moderate potential for surface rupture from the Verdugo fault and other nearby active faults during the design life of the Project. Strong ground shaking can be expected at the Project site during moderate to severe
earthquakes in the general region and the Project area is located within a liquefaction zone and site conditions may be susceptible to seismically induced liquefaction in the event of a major earthquake. However, with the
implementation of applicable building codes and
recommendations made within the Geotechnical Study
Less than
significant
No mitigation is required. Less than
significant
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(Stantec, 2015), geological impacts are expected to be
less than significant.

Earth-moving activities during demolition and construction, including trenching, excavating, stockpiling, and grading would result in exposure and mobilization of onsite soils, increasing the chance of erosion. An erosion control plan, SWPPP, Dust Control Plan and BMPs would be
implemented to minimize erosion. With implementation of these required plans and procedures, impacts from soil
erosion are anticipated to be less than significant.

Less than
significant
No mitigation is required. Less than
significant
Due to estimated surface settlements, as well as minimal slopes, depth of groundwater, and non-expansive soils at the Project site, impacts related to stability, landslide, lateral spreading, subsidence, and liquefaction of collapse are considered less than significant.

Less than
significant
No mitigation is required. Less than
significant
Greenhouse Gas Emissions
The proposed new combustion gas turbines are expected
to generate less GHG emissions on a pound per
megawatt-hour basis than the existing equipment that is to be removed from service. The Project will result in GHG emissions due to both construction and operation
activities. The GHG construction emissions would be
generated primarily by the off-road construction
equipment and on-road vehicles. Total CO2e emissions
during construction of the Project would be 1,327 metric tons per year. During facility operations, natural gas
combusted in the new combustion turbines, diesel fuel
combusted in the emergency engine, and facility
occupancy related activities will contribute to GHG
emissions. The net increase of GHG emissions from the
operation of the Project, 415,832 metric tons per year, exceeds the significance threshold of 10,000 metric tons per year. CO2e emissions would be reported, and
allowances and offset credits would be acquired to
mitigate 100 percent of GHG emissions from the
combustion equipment and transformers. Net emissions
after mitigation will include only emissions related to facility occupants and will be well below the 10,000-metric ton significance threshold.

Less than
significant
No mitigation is required. Less than
significant
Emissions from the Project will be fully offset through the retirement of GHG allowances held by GWP, and
additional credits to be purchased by GWP. The Project
will allow the City to maximize the import of renewable energy sources through the limited existing transmission capacity into the City which will further assist the City in meeting the Renewable Portfolio Standards and GHG
reductions specified in the Greener Glendale Plan. The
Project would not conflict with any applicable plan, policy or regulation adopted for reducing the emissions of
greenhouse gases.

Less than
significant
No mitigation is required. Less than
significant
Hazards & Hazardous Materials
Demolition activities involving the removal of hazardous materials including asbestos containing material and leadbased paint could create a significant hazard to the public.

Potentially
significant
HAZ-1: Prior to demolition of facilities associated with the Grayson Repowering Project, hazardous materials stored onsite and not required for continued operation of the facility shall be inventoried, packaged, removed, and disposed in accordance with a Hazardous Materials Management Plan prepared by the demolition contractor and submitted to the City for review and approval prior to initiating demolition activities.

Less than
significant
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HAZ-2: Buildings or equipment to be demolished containing lead based paint or asbestos shall be either decontaminated or encapsulated prior to removal from the Project site and disposed in accordance with an Asbestos and Lead Paint Management Plan prepared by the demolition contractor and submitted to the City for review and approval prior to initiating demolition activities.

Petroleum hydrocarbons and VOCs may be encountered
during subsurface demolition activities. Excavation,
handling, and transport of contaminated soil has the
potential to impact workers and the public if not handled and contained properly.

Potentially
significant
HAZ-3: Contaminated soil encountered during demolition
activities shall be handled, removed, and disposed in accordance with regulatory requirements and the Project’s Soil Management Plan.

Less than
significant
Hazardous materials used during construction of the
Project will include gasoline, diesel fuel, motor oil,
hydraulic fluid, solvents, cleaners, sealants, welding flux, various lubricants, paint, and paint thinner. The quantities of hazardous materials that will be used onsite during
construction will be limited to the quantities required to complete construction of the Project. The potential exists for fuels, oil, and grease to drip from construction
equipment. Spills of fuel may occur during onsite refueling operations if refueling operations are not conducted
properly. It is not anticipated that spills related to refueling operations would be large and would be limited to the
immediate area and cleaned up at the time of the spill
using spill kits stationed on the fuel truck. It is unlikely that the volume of refueling spills will travel beyond the
immediate area of the spill and impact offsite receptors.

Potentially
significant
HAZ-4: Hazardous materials used during construction shall be limited to the quantities required for construction and shall be stored and handled in accordance with regulatory requirements.

HAZ-5: Utility trucks and refueling trucks operating onsite shall have a spill kit onboard at all times. Small spills of petroleum products or other hazardous materials during construction operations shall be reported to the Construction Supervisor and a Spill Response form completed with a description of the type and quantity of the spill accompanied by photographs and a
description of the disposition of the spill material. Hazardous spill material shall be disposed according to regulatory requirements.

In the event of a large spill of hazardous materials equal to or above reportable quantities federal, state, and local reporting requirements shall be followed.

Less than
significant
The types and quantities of hazardous materials
anticipated to be used and stored onsite during operation of the Project is consistent with the types and quantities of hazardous materials currently used and stored onsite.

Use, storage, handling, disposal, and reporting of these hazardous materials would be consistent with current
practices and regulatory requirements and not create a
significant hazard to the public or the environment.

Less than
significant
No mitigation is required. Less than
significant
The Project would maintain an existing 19-percent
aqueous ammonia above ground storage tank and would
add a second tank of the same volume and containment
system. An offsite consequence analysis assumed the
complete failure of the storage tank, the immediate
release of the contents of the tank, and the formation of an evaporating pool of aqueous ammonia within the
secondary containment structure. In this event,
evaporative emissions of ammonia would be subsequently
released into the atmosphere. The dispersion and
transport of these emissions into the atmosphere would
be subject to meteorological conditions at the time of the release. The offsite consequence analysis for the worstcase release of ammonia indicates that 75 parts per million concentration would extend 528 feet from the
ammonia tank/release. This distance would extend
beyond the Grayson Power Plant eastern property
boundary and is considered a potentially significant
impact.

Potentially
significant
HAZ-6: The surface area of the proposed and existing ammonia tank containment systems shall be reduced by 90 percent or greater through the installation and maintenance of three-inch diameter high density polyethylene balls or similar method.

Less than
significant
Hydrology & Water Quality
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Soil temporarily exposed during excavation and grading
activities may be subject to sheet erosion during rain
events thereby increasing the level of suspended solids in flows emanating from the site. In addition, the demolition of the existing facility may result in the exposure and/or disruption of contaminated soils, which may impact
surface water quality during storm flows. A SWPPP
containing structural treatment and source control
measures, including BMPs, appropriate for the Project
would be prepared and incorporated. Implementation of
the measures included in the SWPPP as well as those
included in the Project’s Soil Management Plan (PR-DEIR Appendix E.4) would ensure that RWQCB water quality
standards are met, the drainage pattern of the site would not result in substantial erosion or siltation on- or off-site.

Less than
significant
No mitigation is required. Less than
significant
Stormwater that falls within the plant in pavement areas and outside the process equipment containment areas
would flow via surface sheet flow and localized gutters to catch basins and on-site storm drain piping to be
discharged to the Verdugo Wash and Los Angeles River.

Stormwater that is not captured in containment areas
would be captured via a storm drain system and
processed before being discharged either to the sanitary sewer or to the Verdugo Wash or Los Angeles River. The
system would meet all applicable effluent discharge
standards set by the RWQCB and other regulatory
agencies before discharging through the existing
stormwater outfalls and would not substantially alter the drainage pattern or result in substantial polluted runoff.

The proposed stormwater capture, treatment and
infiltration system would result in improved drainage
conditions and stormwater runoff quality compared to the existing system.

Less than
significant
No mitigation is required. Less than
significant
Noise
Demolition and construction would result in noise from the operation of conventional construction equipment and
associated vehicles. Construction related activities will be conducted Monday through Saturday between the hours
of 7:00 AM and 7:00 PM and will therefore be in
accordance with the City of Glendale noise ordinance
related to construction noise. It is possible that some concrete pouring activities could be conducted at night.

Predicted noise levels at receptors were modeled and
would be below City nighttime noise standards. Any
construction work conducted outside the above times and days would be subject to issuance of a City variance.

Construction related noise would therefore not expose
persons to or generate noise levels in excess of
established standards and potential impacts would be less than significant.

Less than
significant
No mitigation is required. Less than
significant
Noise (including low frequency) from operation of the
Project was modeled to predict resulting noise levels at sensitive receptors. Many of the primary noise sources
and levels associated with Project operation have been
guaranteed by the equipment manufacturer and were
considered in the modeling. However, some ancillary
equipment which would contribute to noise has not yet
been identified. If this ancillary equipment does not meet specific noise levels, operation of the Project could
expose persons to noise levels in excess of established City standards.

Potentially
significant
NOI-1: Noise Source and Required Noise Control Measures:

Cooling Towers - The noise emissions from each cooling tower shall be limited to 57 dBA at 400 feet (107 dBA sound power level). Mats may be required to limit the water splash noise.

NOI-2: Noise Source and Required Noise Control Measures:

Cooling Tower Fan Motors and Gearboxes - The sound power levels for cooling tower motors shall be limited to 98 dBA (85 dBA at 3’) the motors shall be placed on the west side of the towers.

NOI-3: Noise Source and Required Noise Control Measures:

Fuel Gas Compressors - The noise emissions from each of the Less than
significant
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two fuel gas compressor areas shall be limited to 44 dBA at 400 feet. Compressor enclosures or properly designed noise barriers can be utilized.

Under the current assessment scenario open air compressor equipment packages with total sound power level of 108 dBA were treated with 21-foot sound barrier to yield appropriate results.

NOI-4: Noise Source and Required Noise Control Measures:

Water Treatment Area - The noise emissions from the water treatment area shall be limited to 48 dBA at 400 feet. It is expected that this level can be achieved through a combination of equipment selection, small enclosures and barriers
NOI-5: Noise Source and Required Noise Control Measures:

Boiler Feed Water Pumps for Combined Cycle Units - The
sound power levels for boiler feed water pumps shall be limited to 105 dBA when placed outside near the respective HRSGs.

NOI-6: Noise Source and Required Noise Control Measures:

Circulating Water Pumps for Cooling Towers - The sound
power levels for circulating water pumps shall be limited to 101 dBA when placed outside near the respective cooling towers.

NOI-7: Noise Source and Required Noise Control Measures:

Generator Step-up Transformers - Standard NEMA 95 MVA
rated transformers or lower shall be utilized.

NOI-8: Noise Source and Required Noise Control Measures:

Steam Turbine Building - The sound power level of the noise breaking out from the steam turbine building shall be limited to 95 dBA and 115 dBC (45 dBA and 65 dBC at 400 feet).

Specialized enclosures for the gearboxes shall be required and steam turbine building walls and roofs shall have an STC 40 composite transmission loss rating.

NOI-9: Noise Source and Required Noise Control Measures:

Steam Pipe Rack - The sound power level for the steam pipe rack shall be limited to 82 dBA per meter of piping.

NOI-10: Noise Source and Required Noise Control Measures:

Steam Sky vents and safety valves - Steam sky and safety valves shall be equipped with silencers to limit their noise emissions to 115 dBA sound power (approximately, 90 dBA at 5’).

No significant ground-borne noise effects are expected
during the construction or operation of the Project. Project vibration levels beyond the Project site boundary during operations are expected to be negligible. Demolition and construction activities are expected to involve potential sources of ground borne vibration such as pile driving. At the higher end of the diesel pile drivers, the expected vibration amplitude defined in terms of peak particle
velocity (PPV) is 1.52 in/s. For demolition activities, the vibration levels equivalent to 1.5-ton ball drop from 10’ can be used (3.89 in/s PPV at 25 feet). Predicted maximum
demolition and construction vibration levels are below the preferred vibration thresholds at the nearest residential and commercial buildings. The Project would therefore not result in exposure of persons to or generation of
excessive ground borne vibration or ground borne noise
Less than
significant
No mitigation is required. Less than
significant
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levels nor would damage to the nearby structures would
be expected.

The Project noise results in a permanent increase in area ambient sound levels of less than 2.5 dB during nighttime hours and less than 1 dB during daytime hours.

Less than
significant
No mitigation is required. Less than
significant
A substantial temporary increase in ambient noise levels may result from the demolition and construction activities associated with the Project. Such increases will fluctuate with changing activities and duration. Construction would be limited to the daytime hours of 7:00 am to 7:00 pm
Monday through Saturday, excluding Holidays consistent
with the City’s Noise Ordinance. It is possible that some concrete pouring activities could be conducted at night.

Predicted noise levels at receptors were modeled and
would be below City nighttime noise standards. Any
construction work conducted outside the above times and days would be subject to issuance of a City variance.

Steam blows during commissioning will utilize silencers.

Other commissioning activities will be no louder than
normal plant operations.

Less than
significant
No mitigation is required. Less than
significant
Transportation
The majority of truck traffic would access the site using the northbound right-turn lane on Fairmont Avenue. The
entrance driveway is 25 feet wide and is designed to
accommodate most truck movements. However, larger
trucks (CA-Legal 65 feet) will require a wider turn radius and encroach into the number two northbound through
lane.

Potentially
significant
TRA-1: To accommodate turning movements by large trucks (CA-Legal 65 feet) and public safety on Fairmont Avenue, the demolition and construction contractor shall be required to prepare a traffic control plan for City review and approval prior to initiating demolition and construction activities that includes the use of large trucks entering and departing the Grayson Power Plant from Fairmont Avenue.

Less than
significant
During the demolition phase (June 2018 – March 2019)
the Project will require between 25 and 60 construction personnel daily. Between five and 22 trucks delivering
equipment or hauling demolition materials will travel to and from the project site daily. During the construction phase (April 2019 – December 2020) the Project will
require between 35 and 150 construction personnel daily, with a peak demand of between 170 to 240 personnel
during the December 2019 – May 2020 period. Between
two and nine trucks delivering equipment or hauling
demolition materials are expected to travel to and from the project site daily. In addition, soils import will require up to 50 hauling trucks per day during the first two months (April - May 2019) and up to 25 trucks per day during December 2019 and January 2020. Concrete delivery for foundation pilings will require an average of up to 12 trucks per day, with a maximum of 36 trucks for two days per month
during four months (total of eight days during the life of the Project). During the commissioning phase (January 2021
– June 2021) the Project will require between 25 and 85 construction personnel daily. The number of
hauling/delivery trucks will be reduced to an average of two trucks per day.

Construction worker parking will be provided on the
Caltrans/City of Glendale storage yard between the
Verdugo Wash and Doran Street. Maximum construction
related traffic levels are anticipated to occur from January to May 2020. The Project is expected to result in a shortterm addition of 214 ADT, 27 AM peak hour trips and 40 PM peak hour trips during the demolition period. During the construction period, a short-term addition of 513 ADT, Potentially
significant
TRA-2: To reduce construction traffic at the San Fernando Road and Doran Street intersection during the PM peak hours, a construction traffic control plan shall be developed by the contractor, reviewed and approved by the City, and implemented for the duration of the construction phase. The plan shall include measures to limit vehicle trips to a total of 24 trips or less during the hours of 4 to 6 PM for the San Fernando Road and Doran Street intersection.

Measures may include scheduling of construction activities or trip routing to minimized travel during peak PM traffic times, ride sharing, closing the parking lot, and/or other effective and verifiable measure.

TRA-3: The applicant shall ensure that traffic control is implemented for the duration of demolition and construction phases. Traffic control shall include construction warning signs on Fairmont Avenue (Trucks Entering Exiting), and monitoring (flag person) on public roadways as needed during large transports.

TRA-4: A construction traffic control plan shall include provisions for days when high truck traffic is generated (soil delivery days, peak concrete delivery days). The plan will include
considerations for truck staging to ensure that truck
parking/staging can be accommodated off the City streets.

TRA-5: Traffic control monitors shall direct traffic whenever heavy construction equipment is entering and exiting the plant as warranted to ensure public safety. The traffic monitor shall be posted throughout the demolition and construction periods, as necessary. The applicant shall coordinate with the Glendale Fire Department to ensure that traffic control routes and procedures would allow for adequate emergency access.

Less than
significant
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65 AM peak hour trips and 104 PM peak hour trips would
be generated. During the commissioning period, a shortterm addition of 71 ADT, 9 AM peak hour trips and 17 PM peak hour trips would be generated. The project peak is during the construction phase (January 2020).

The Project would generate a short-term impact at the
San Fernando Road/Doran Street intersection by adding
V/C 0.05 during the PM peak hour, which would exceed
the City of Glendale’s threshold of V/C 0.02 for signalized intersections operating at LOS D, E, or F. Project
personnel expected during the construction phase is 180 persons. Project personnel trips during the demolition and commissioning phases are not expected to exceed 60 and
35 persons; respectively. This short-term significant
impact is expected to be for a maximum 21-month time
period (construction duration).

TRA-6: All construction-related vehicles, equipment staging and storage areas shall be located in approved pre-determined areas that are outside of adjacent road right of ways. The applicant shall provide all construction personnel with a written notice of this requirement and a description of approved parking, staging and storage areas. The notice shall also include the name and phone number of the applicant’s designee responsible for enforcement of this restriction.

TRA-7: Construction traffic shall comply with the California Vehicle Code sections related to vehicle weight and width. Any extra-legal loads needed for specialized deliveries shall be subject to special permit requirements from the City of Glendale.

Should roadway damage occur along the haul route that is directly attributable to the demolition and construction of the Project, repairs will be assessed by the City and completed accordingly.

Roadway segments in the local transportation network
could potentially be damaged by truck traffic. There is also the potential for tracking dust, soils, and other materials from the construction sites onto public and private roads.

The potential for damage to public and private roadways from construction traffic is considered significant.

Potentially
significant
TRA-8: Fugitive dust control shall be implemented according to SCAQMD Rule 402, 403 and 1186, and California Vehicle Code Section 23114, and Building & Safety requirements. Dust control mitigation measures shall include:
• Soil stabilizers and dust suppressants to control fugitive dust levels from exposed soils.
• On-site water trucks to provide control of fugitive dust while soil is moved or disturbed.
• Off-site vacuum and broom sweepers to remove any
fugitive materials from the public roadways.
• Track-out control to prevent dirt and mud from being
spread to public roadways:
o Sweeping or spray cleaning trucks prior to
leaving project site.
o Adequate truck load covering.

Limit on-site vehicle speeds to 15 mph.

Less than
significant
The existing storage length of each off-ramp in the studyarea is sufficient to accommodate the expected peak hour queues of 270 feet or less under existing plus project
conditions. Therefore, no impacts are anticipated.

Caltrans District 7 has established LOS F0 as the
minimum acceptable level of service on the freeway
system (Caltrans, 1996). Segment 7 along I-5 has an
existing LOS below the minimum acceptable level. The
AADT for segment 7 is 294,000 vehicles. The Project
would add an ADT average of 513 vehicles during the
peak period (construction, January 2020). The
construction trip distribution calculates that 65% of the 513 vehicles will utilize I-5. Therefore, approximately 334 vehicles may travel along segment 7 of I-5 consisting of

0.11% of the AADT along this freeway. The Project
contribution of 0.11% is not expected to degrade the
existing MOE along segment 7. Based on the foregoing
analysis, and therefore will not conflict with the CMP LOS.

Less than
significant
No mitigation is required. Less than
significant
Tribal Cultural Resources
The Project would have no significant impacts. No impact No mitigation is required. No impact 38 of 379
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3 Description of Proposed Modification

3.1 Introduction
The City is repowering the Grayson Power Plant with three new, energy efficient engines and a battery storage system. The City Council approved the repowering project and certified a Final Environmental Impact Report (Final EIR) on February 8, 2022. One of the City’s contractors, Wartsila, is responsible for delivering the three new engines, each of which weigh approximately 235 tons in their shipping configuration and cannot be easily transported to the site using the City’s roadway system. Wartsila therefore proposes delivering the engines using the adjacent Metrolink rail right of way (ROW) and installing a temporary spur within the ROW to complete the delivery to the Grayson site (Figures 1 Location and 2a, b, c Project Details). The FEIR did not contemplate delivery by rail to the Grayson site.

Regulatory and Railroad Coordination
Metrolink approval for this Project modification is required. The City of Glendale remains the CEQA Lead Agency for the original and modified Project.

3.2 Project Description
Installation of the temporary spur within the Metrolink ROW would entail:
• Installing a temporary switch and spur within the Metrolink right of way between the westernmost mainline and the concrete block wall that is on the east side of GWP’s Utility Operations Center (UOC).
o Installation of the track switch and spur would be conducted by Metrolink and take approximately one to two weeks and be conducted at night under a noise variance. • Installing a temporary chain link fence with a gate that would encircle the northwest, northeast, and southeast sides of the temporary spur, with the concrete block wall that is on the northeast side of GWP’s UOC (southwest side of the temporary spur) completing the encirclement of the portion of the temporary spur used for unloading. The gate would be opened only to allow delivery and removal of rail cars from the mainline track into the temporary spur. • The upper portion concrete block wall would be removed for a length of 60’ to allow the engines to be transferred over the wall from the temporary spur onto a transporter located within the UOC. • A gantry would be erected to span the temporary spur, block wall, and transporter within the UOC.

After the three engines are delivered (expected to occur within a five-day period), the temporary switch, spur track, fencing, and gantry would be removed and the wall restored to its original configuration. 39 of 379
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Existing Rail Traffic Flow
The following summarizes existing daily train traffic flow on the rails.

Type of
Train
Number of
Trains
Timetable
Speed
Metrolink 52 79 mph
Freight 4 55 mph
Amtrak 12 79 mph
Total Trains: 68
Purpose and Need
The rail spur is proposed to allow safe and efficient delivery of oversized and heavy . Use of rail would reduce the number of heavy-duty truck trips to the site.

Location and General Configuration
The rail spur would be located within and adjacent to the Project site and would tie into the existing railroad corridor via a new temporary rail spur installed by Metrolink.

All railroad work including installation and removal of the temporary spur would occur within railroad ROW with appropriate agreements.

Construction Activities
Construction of the rail spur would generally include:

1. Earthwork and grading
a. If needed, minor excavation and compaction soil to design elevation b. Install ballast

2. Track Construction
a. Install track switch and switch machine
b. Construct spur track
c. Tamp and surface track for design geometry

3. Signal
a. Update signal system for temporary spur track
b. Install derails on spur for track protection
Work within the active railroad ROW would adhere to railroad safety and flagging requirements.

Construction is anticipated to occur over approximately one to two weeks and would generally be limited to nighttime hours under a variance in compliance with applicable local noise ordinances.

Operations
Following construction, the spur would be used for limited delivery of the three engines. Train movements would typically consist of:
• A short consist entering the spur
• Unloading of engines
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• Departure back to the mainline
No routine railcar storage or switching activities beyond equipment deliveries are proposed. The rail spur will be removed within a year based on Metrolink’s availability from equipment delivery. The Memorandum of Understanding (MOU) with Metrolink allows a period of up to one year for removal of the temporary rail spur. This provision accommodates Metrolink’s scheduling needs and permits removal at their discretion, notwithstanding that the spur will no longer be in service following the offloading of the three engines. 4 Environmental Analysis

4.1 Approach

4.1.1 Laws, Ordinances, Regulations, and Standards (LORS) The applicable federal, state, local LORS for each resource area are unchanged from the 2016 Initial Study, 2018 Final EIR, and/or 2022 Final EIR.

4.1.2 Methodology
The methodology for the evaluation of impacts to each resource area are unchanged from the 2016 Initial Study, 2018 Final EIR, and/or 2022 Final EIR.

4.1.3 Mitigation
The mitigation for the evaluation of impacts to each resource area are unchanged from the 2016 Initial Study, 2018 Final EIR, and/or 2022 Final EIR.

4.2 Impact Analysis

4.2.1 Aesthetics
As discussed in Section 4.2 of the 2018 Final EIR, there are no designated scenic vistas located within or in proximity to the Project site. The Project site is not located within a state scenic highway, nor are any designated state scenic highways within the vicinity of the Project site. The modified Project would include short-term construction activities in the rail right of way and adjacent UOC to support engine delivery to Grayson Power Plant. The scope and scale of these construction activities would be substantially less than those assumed to analyze construction phase aesthetics impacts of the original Project, which were determined to be less than significant with mitigation requiring reducing visibility of construction staging and laydown areas from public view. The modified Project may also involve the use of temporary lights to support installation of the rail spur, if conducted during evening and/or nighttime hours. If utilized, lighting would be directed toward the construction site and only operated when necessary to support safety. Upon completing the engine delivery process, the concrete wall would be repaired and the temporary rail spur removed within a year of the installation based on Metrolink’s availability. 41 of 379
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Considering the above, potential aesthetics impacts of the modified Project would be de minimis and not result in any new significant aesthetics impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR and 2022 Final EIR. Further, the modified Project’s potential aesthetics impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.2 Agriculture and Forestry Resources
As discussed in Section 2.2 of the 2016 Initial Study, the Project site is fully developed within an urban industrial area and contains no agricultural lands, Prime Farmland, Unique Farmland, or Farmland of Statewide Importance. No Williamson Act contracts are present, and the site does not support forest land, timberland, or other forestry resources. Because the Project involves redevelopment of an existing utility facility and does not convert any farmland or forest land to non-agricultural or non-forest uses, the project would not impact agricultural or forestry resources or result in the loss, conversion, or degradation of such lands. Implementation of the modified Project does not convert any farmland or forest land to nonagricultural or non-forest uses, the project would not impact agricultural or forestry resources or result in the loss, conversion, or degradation of such lands. Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary and would not impact agricultural or forestry resources or result in the loss, conversion, or degradation of such lands.

4.2.3 Air Quality and Greenhouse Gasses
As discussed in Sections 4.3 of the 2018 Final EIR, the original Project would result in emissions of criteria air pollutants and greenhouse gases (GHG) during the demolition and construction phases. Sources of demolition and construction emissions would primarily consist of exhaust from off-road construction equipment and on-road vehicles, fugitive dust from grading/soil disturbing activities, and off-gas from the application of architectural coatings. Operation phase emissions of criteria air pollutants and greenhouse gases would primarily occur from the combustion of natural gas for electrical generation purposes.

Implementation of the modified Project would involve short-term emissions of criteria air pollutants and GHGs from rail spur installation/removal, use of a railroad locomotive for transport of the engines, and engine offloading at Grayson Power Plant. The scope and scale of these modified Project emissions sources would be substantially less than those assumed to estimate peak daily construction emissions in the 2018 Final EIR (Table 4-11 CalEEMod Input Parameters and Table 4-12 Air Quality Impact Due to Construction Activities). For example, the 2018 FEIR assumed peak construction activity could include daily operation of 28 pieces of off-road construction equipment, on-road vehicle trips from 313 workers, and 200 heavy-duty truck trips for materials hauling/equipment deliveries. Additionally, construction activities associated with the original Project have largely been completed and would not simultaneously occur with the rail spur installation and engine mobilization activities.

As summarized in Section 4.3 of the 2018 Final EIR, peak daily construction criteria air pollutant emissions of the original Project were determined to be below the applicable significance criteria and less than significant. Section 6.5 of the 2018 Final EIR determined the net increase of GHG emissions from the original Project would exceed the significance threshold of 10,000 metric tons per year. The GHG emissions exceedance is primarily contributed from operating the proposed combustion turbines and 42 of 379
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transformers. GHG emissions from constructing the modified Project would be proportionally less than one percent of the estimated annual operating GHG emissions, which are required to be offset pursuant with cap and trade requirements.

Considering the above, short-term criteria air pollutant and GHG emissions associated with the modified Project would be de minimis and not result in any new significant air quality or GHG impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR and 2022 Final EIR. Further, the modified Project’s potential air quality and GHG emissions impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.4 Biological Resources
Construction activities associated with the installation of the proposed rail spur, and related engine offloading activities would all take place within the existing Grayson Power Plant site or the maintained ROW for the railroad. The existing Grayson Power Plant is a developed site and does not contain vegetation. The existing railroad ROW is frequently maintained such that it typically does not support vegetation; when it does it is typically non-native and/or invasive grasses or weedy species that develop between maintenance events but eventually treated.

The rail spur site is located in an urban area on developed land and does not contain vegetation. A California Natural Diversity Database (CNDDB) review identified several occurrence records of sensitive plant and wildlife species within ten miles of the Project. However, no sensitive plant or wildlife species were observed, nor was any suitable habitat located during a December 2, 2025, field survey of the site.

The modified Project would therefore have no direct impact on sensitive plant and wildlife species.

The rail spur site does not contain any riparian habitat or other sensitive natural communities identified in local or regional plans, policies, or regulations, or by the California Department of Fish and Wildlife or the U.S. Fish and Wildlife Service. Therefore, the modified Project would not impact riparian or other sensitive natural communities. The rail spur site does not contain wetlands and would not have impacts related to federally protected wetlands as defined by Section 404 of the Clean Water Act. The Project is adjacent to the Los Angeles River and would have no substantial change to hydrological conditions to receiving waters (see response to 2.4 b) above). Therefore, the modified Project would have no impact on wetlands.

The rail spur site does not contain rivers, creeks, or waterways. It is located entirely within the existing railroad right-of-way adjacent to the Grayson Power Plant Site and is surrounded by urban uses; wildlife species are unlikely to use the Project site as a migratory corridor due to the urban and industrial nature of the surrounding areas. The modified Project would have no impact on the movement of any resident or migratory fish or wildlife species or with established native resident or migratory wildlife corridors.

The modified Project would occur on developed land with poor quality habitat to support biological resources. The modified Project would not result in removal of vegetation or trees, nor would it involve an activity that has the potential to substantially reduce the volume of discharges to the Los Angeles River from the LAGWRP that could adversely affect biological resources in the Los Angeles River; therefore the modified Project would not conflict with any local policies or ordinances protecting biological resources.

There are also no known habitat conservation plans, or natural community conservation plans in the modified Project area. Therefore, the modified Project would not conflict with the provisions of an adopted 43 of 379
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habitat conservation plan, natural community conservation plan, or other approved local, regional, or state habitat conservation plan and would have no impact.

4.2.5 Cultural and Tribal Cultural Resources
A records search was completed by the South Central Coastal Information Center (SCCIC) at California State University, Fullerton in August 2015 for the Historic Resources Inventory and Evaluation Report prepared for the Project dated February 15, 2016 (revised August 2020) (Stantec 2020). All recorded cultural resources (built-environment [BE] and archaeological resources) within the Project site plus a surrounding 0.5-mile radius were reviewed as were all known cultural resources and excavation reports within this 0.5-mile radius. The 2015 SCCIC identified no previously recorded resources within the modified Project area.

For the 2022 Final EIR, Stantec reviewed the California Office of Historic Preservation (OHP) Built Environmental Resource Directory (BERD) and the Glendale Register of Historic Resources to determine if any resources on the Project site or on parcels within a 100-foot radius were listed or determined eligible for listing in the National Register of Historic Places (NRHP), California Register of Historical Resources (CRHR), or Glendale Register of Historic Resources (GRHR). The 2022 review of these historical registers identified no historical resources within the modified Project area.

For this Addendum, Stantec reviewed the 2020 Draft and 2022 Final Environmental Impact Report/Environmental Impact Statement (EIR/EIS) for the California High-Speed Rail (HSR) Burbank to Los Angeles Project Section. Because the HSR’s project area of potential effects (APE) encompasses the modified Project area, the EIR/EIS was reviewed for cultural resources listed or determined eligible for listing in the NRHP, CRHR, and GRHR. The HSR Final EIR/EIS identified no historical resources within the modified Project area.

The Historic Resources Inventory and Evaluation Report prepared for the Project concluded that the Grayson Power Plant was not a historical resource as defined by CEQA, pursuant to Title 14 CCR §15064.5. The evaluation encompassed all the buildings and structures associated with the power generation use within the boundary located at 800 Air Way, including the steam-powered electrical generating facility on the site known as the Boiler Building. In 2016, GPA Consulting (GPA) prepared a Historic Architectural Survey Report (HASR) for the California HSR Authority Burbank to Los Angeles Project Section in which GPA concluded that, while the Grayson Power Plant is ineligible for listing in the NRHP and CRHR as a whole, the Boiler Building individually meets the criteria for listing in the NRHP and CRHR. The State Historic Preservation Officer (SHPO) initially concurred with GPA’s findings in the HASR in a letter to the California HSR Authority dated May 2, 2019. In a letter dated August 31, 2020, the City of Glendale submitted a public comment letter to the California HSR Authority asking the HSR Authority to reconsider GPA’s 2016 determination of eligibility for the Boiler Building. In a letter dated November 3, 2020, the California HSR Authority forwarded the City’s comment letter to SHPO, requesting concurrence with the City’s determination that Grayson Power Plant is ineligible for listing in the NRHP. After reviewing the November 3, 2020, submittal, the SHPO concurred that the Grayson Power Plant is ineligible for listing on the NRHP, inclusive of the Boiler Building. However, for the 2022 Final EIR, the City elected to exercise its discretion to consider the Boiler Building a discretionary historical resource for the Project, as defined by 44 of 379
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CEQA (PRC Section 5024.1 and 14 CCR Section 4850 & Section 15064.5[a][2]). Based on the certified Final EIR for the Project, the Boiler Building has been demolished.

Cultural Resources
Stantec completed a cultural resource survey on December 3, 2025, of the modified Project area to identify archaeological and built-environment resources. The field inspection consisted of a pedestrian surface inspection of the modified Project area. All areas were visually examined for indications of surface or subsurface conditions that might indicate the presence of archaeological materials. The current condition of Built Environment features, including the Metrolink ROW, and the concrete block wall along the east side of WP’s UOC, were also documented using paper notes and in photographs. The entire Project site is paved and industrial in appearance. In addition to the concrete block wall, chain-link fencing, K-rail, trailers, and other plant equipment are staged within the Project site. The Metrolink ROW consists of a graded area with gravel and sparse grass leading from the wall to the train tracks that has been previously excavated and disturbed. No archaeological resources were identified during the survey.

The 2022 Final EIR concluded the Project would result in significant and unavoidable impacts to historical resources. The Boiler Building would be materially impaired by the demolition component of the Project; therefore, the Project would cause a substantial adverse change in the significance of a historical resource as defined in Section 15064.5. Implementation of Mitigation Measures CUL-1 through CUL-3 would not reduce the impact to a level of less than significant (Final EIR Impacts 4.12.7).

The modified Project would not result in the potential for new or substantially more severe impacts to historical resources than identified in the 2022 Final EIR. The concrete block wall associated with the Grayson Power Plant that would be modified as part of the Project was previously determined ineligible for listing in the NRHP, CRHR, and GRHR, and no historical resources as defined by CEQA have been previously identified within the modified Project area. As such, the Project would not result in new or substantially more severe direct, indirect, or cumulative impacts to historical resources as defined in Section 15064.5 and no additional mitigation is required or recommended.

The 2016 Initial Study concluded the Project would result in less than significant impacts on cultural resources (2016 Initial Study Impact 2.5 b and d). The potential to encounter archaeological resources appears very low due to prior disturbance from construction and operation of the Grayson Power Plant and the absence of findings in previous studies. The Project would not cause any substantial adverse change to the significance of archaeological resources as defined in Section 15064.5, nor would the Project have impacts on significant local resources as defined in Chapter 15.20 of the City of Glendale Municipal Code.

If cultural materials or human remains are discovered during implementation of the proposed modified Project, work will halt and compliance with California Health and Safety Code Section 7050.5 and Public Resources Code Section 5097.98 will be followed, including coordination with Native American Descendants. With these standard procedures in place, the 2016 Final Initial Study concluded that potential impacts to human remains would be less than significant.

The potential to encounter archaeological resources in the modified Project area is very low because the area has been previously disturbed and altered by construction of the Metrolink ROW, and no ground disturbance would be required to install the temporary switch, spur, fencing, and gantry. No archaeological 45 of 379
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resources have been identified within the modified Project area. Based on the findings of this study, the Proposed Modified Project would not result in any new or substantially more severe impacts to archaeological resources as defined in Section 15064.5, nor would the Project have impacts on significant local resources as defined in Chapter 15.20 of the City of Glendale Municipal Code.

There is no evidence to suggest the modified Project area has been used for human burials. The California Health and Safety Code (Section 7050.5) states that if human remains are discovered onsite, no further disturbance shall occur until the County Coroner has made a determination of origin and disposition pursuant to Public Resources Code Section 5097.98, including coordination with the descendants of the deceased Native Americans if the remains are identified as Native American. Adherence to applicable California Health and Safety Code and Public Resource Code requirements is standard for all Projects.

Impacts associated with the disturbance of human remains would be a less than significant for the modified Project.

Tribal Cultural Resources
Per Assembly Bill 52 (AB 52), the City contacted Fernandeño Tatviam Band of Mission Indians and Soboba Band of Luiseno Indians by letter to request consultation pursuant to Public Resources Code § 21080.3.1.

Neither Tribes sought further consultation (2018 Final EIR 4.10.4). On this basis, and the findings presented in this study, the Proposed Modified Project would result in no impact on tribal cultural resources, pursuant to subdivision (c) of Public Resources Code Section 5024.1

4.2.6 Energy
As discussed in Section 4.13 of the 2022 Final EIR, construction of the original Project would require minimal energy consumption and would not be expected to have any adverse impact on available electricity supplies and infrastructure. Correspondingly, energy use such as fuels for construction equipment needed to install and remove the rail spar and fuel to power the locomotives used to deliver the engines to Grayson Power Plant would be de minimis and not result in any new significant energy impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR and 2022 Final EIR. Further, the modified Project’s potential energy impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.7 Geology/Soils
As discussed in Section 4.4 of the 2018 Final EIR, the Project site is not located within an Alquist-Priolo Fault Zone. The site lies within a mapped liquefaction zone, and geotechnical evaluation indicates potential liquefaction-induced settlement of up to two inches with minimal surface manifestations; with implementation of recommended engineering design measures, impacts would be less than significant.

Construction activities would temporarily expose soils and increase erosion potential, but implementation of an erosion control plan, SWPPP, BMPs, and dust control would reduce impacts to less than significant. The flat topography eliminates landslide potential, and risks associated with seismic settlement, lateral spreading, subsidence, and expansive soils are low based on site conditions and soil characteristics. With adherence to geotechnical recommendations and required construction practices, all geology and soils impacts would be less than significant. Implementation of the modified Project would be within the 46 of 379
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maintained Metrolink ROW and would have minimal disturbance. Metrolink would implement required BMPs and dust control measures to maintain impacts to less than significant.

Considering the above, short-term construction activities associated with the modified Project would not result in any new significant geology and soils impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR and 2022 Final EIR. Further, the modified Project’s potential geology and soils impacts are within the scope of impacts identified in the 2018 Final EIR and certified 2022 Final EIR.

4.2.8 Hazards/Materials
As discussed in Section 4.6 of the 2018 Final EIR, construction activities would involve the routine use of fuels and other hazardous materials; however, spill risks would be minimized through proper storage, required spill kits, and established reporting procedures. With implementation of the applicable mitigation measures, all hazardous materials impacts would be less than significant. The modified Project would employ the same practices, and with spill risks similarly minimized through regulatory-compliant storage, spill response equipment, and reporting protocols, hazardous materials impacts would likewise remain less than significant. Considering the above, short-term activities associated with the modified Project would not result in any new significant hazards and hazardous materials impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR or 2022 Final EIR.

Further, the modified Project’s potential hazards and hazardous materials impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.9 Hydrology/Water Quality
As discussed in Section 4.7 of the 2018 Final EIR, potential hydrology and water quality impacts of constructing the original Project were determined to be less than significant. Similar to all site construction activities, the modified Project would be required to implement best management practices and measures to reduce potential soil erosion and related water quality impacts during soil disturbing activities associated with the rail spur installation and removal. Considering the above, the modified Project would not result in any new significant hydrology and water quality impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR and 2022 Final EIR. Further, the modified Project’s potential hydrology and water quality impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.10 Land Use/Planning
As discussed in Section 2.10 of the 2016 Initial Study, the Project is located within an existing, longestablished power generation facility and is consistent with the City’s General Plan land use designation and zoning for utility and industrial uses. The Project would not physically divide an established community, nor would it conflict with applicable land use plans, policies, or regulations adopted to guide development in the area. Because construction and operation remain within the existing facility footprint and continue an existing land use, no land use compatibility impacts or planning conflicts would occur. Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary, no land use compatibility impacts or planning conflicts would occur. Considering the above, short-term activities 47 of 379
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associated with the modified Project would not result in any new significant land use and planning impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR or 2022 Final EIR. Further, the modified Project’s potential land use and planning impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.11 Mineral Resources
As discussed in Section 2.11 of the 2016 Initial Study, the Project site does not contain mineral resource deposits of statewide or regional significance, nor is it identified in the California Geological Survey’s mapping of important mineral resource zones. Glendale is an urbanized community with no designated mineral resource recovery sites in or near the project area. Redevelopment of the existing industrial site would have no impact on the availability of mineral resources or interfere with any existing or proposed mineral extraction operations. Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary. Implementation of the modified Project would have no impact on the availability of mineral resources or interfere with any existing or proposed mineral extraction operations.

4.2.12 Noise
The modified Project would generate short-term noise during daytime and nighttime hours. The 60-footwide section of concrete would be removed, and engines would be offloaded from the rail spur using a gantry crane during daytime hours. The rail spur is expected to be installed/removed and the engines delivered to the rail spur during nighttime hours.

Construction activities proposed outside Monday through Saturday between the hours of 7:00 a.m. and 7:00 p.m. would be required and be conducted in accordance with a variance issued by the City of Glendale. The scope and scale of these rail spur construction activities, and resulting noise, would be substantially less than peak daytime construction of the original Project determined to be less than significant in Section 4.8 of the 2018 Final EIR. Additionally, construction activities associated with the original Project have largely been completed and would not simultaneously occur with the rail spur installation and engine mobilization activities.

The modified Project would additionally result in noise generated from the four to six train trips necessary to deliver the three engines to Grayson Power Plant (the temporary spur can only accommodate one engine at a time for unloading). Consistent with existing railway uses, the engine delivery train trips would occur at night. Data provided by Metrolink indicates that the subject rail line is very active with a total of 68 trains/day travelling at speeds between 55 -79 miles per hour. Comparatively, the train trips used to deliver engines to Grayson Power Plant would occur on separate days and operate at substantially slower speeds, thereby generating lower noise levels than existing train traffic.

Considering the above, short-term noise associated with the modified Project would be de minimis and not result in any new significant noise impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR and 2022 Final EIR. Further, the modified Project’s potential noise impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.
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4.2.13 Population and Housing
As discussed in Section 2.13 of the 2016 Initial Study, the Project does not include residential development, would not induce population growth, and does not require constructing or expanding infrastructure in a manner that would encourage new development. Because work occurs entirely within the existing industrial site, no housing would be displaced, and no residents would need to relocate. Employment levels associated with the Project would remain consistent with existing operations and would not generate demand for new housing. As a result, the Project would not create population or housing impacts.

Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary and would not create population or housing impacts. Considering the above, short-term activities associated with the modified Project would not result in any new significant population and housing impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR or 2022 Final EIR. Further, the modified Project’s potential population and housing impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.14 Public Services
As discussed in Section 2.14 of the 2016 Initial Study, the Project is located within an existing, secure industrial facility and would not introduce new population or expand community-serving uses. As a result, it would not create additional demand for fire protection, police protection, schools, libraries, or other public services. Construction activities would be temporary and would not generate long-term service demands beyond existing levels. Glendale Fire Department and Police Department response capabilities would remain unchanged, and the project does not require the construction or expansion of fire stations, police facilities, schools, or other public facilities. Because the Project replaces existing generating units within the established power plant footprint and does not increase population or community service needs, no significant impacts to public services would occur. Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary. Implementation of the modified Project does not increase population or community service needs, no significant impacts to public services would occur.

Considering the above, short-term activities associated with the modified Project would not result in any new significant public services impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR or 2022 Final EIR. Further, the modified Project’s potential public services impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.15 Recreation
As discussed in Section 2.15 of the 2016 Initial Study, the Project would not increase local population or create additional recreational demand. Construction and operation are confined to a secure industrial facility that does not contain recreational facilities or provide public access. The Project does not require construction or expansion of recreational facilities and would not result in deterioration of existing parks or recreation areas. Therefore, no impacts to recreational resources would occur. Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary. Implementation of the modified Project does not require construction or expansion of recreational facilities and would not result in deterioration of existing parks or recreation areas. Considering the above, short-term activities 49 of 379
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associated with the modified Project would not result in any new significant recreation impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR or 2022 Final EIR. Further, the modified Project’s potential recreation impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.16 Transportation
Implementation of the modified Project would result in on-road vehicle trips for workers involved in installation and operation of the rail spur to deliver and offload the engines to Grayson Power Plant.

However, the scope and scale of these on-road vehicle trips would be substantially less than those assumed to analyze potential transportation and traffic impacts of the original Project in the 2018 Final EIR (Table 4-68 Project Trip Generation). Additionally, construction activities associated with the original Project have largely been completed and would not occur simultaneously with the rail spur installation and engine mobilization activities. Utilizing rail delivery of the engines by train would also eliminate potential transportation and traffic impacts related to on-road truck trips to deliver the engines previously assumed in the 2018 Final EIR and 2022 Final EIR. Additionally, rail spur installation/removal, locomotive transport of the engines, and engine offloading would be entirely conducted within the rail right of way and Grayson Power Plant property outside of the public transportation ROW. Rail spur design and operation would be subject to Metrolink approval and oversight to reduce potential safety hazards to adjacent existing rail uses.

Considering the above, short-term transportation and traffic associated with the modified Project would be de minimis and not result in any new significant transportation and traffic impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR and 2022 Final EIR. Further, the modified Project’s potential transportation and traffic impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.17 Utilities/Service Systems
As discussed in Section 2.18 of the 2016 Initial Study, the Project would continue to use existing utility systems that currently serve the Grayson site, including water, wastewater, stormwater, solid waste, and electricity distribution infrastructure. Although the Project would modify certain internal systems to accommodate repowered units, such as using recycled water instead of potable water, the project would not require substantial new off-site utility infrastructure or result in the exceedance of existing utility capacity. Wastewater generation, stormwater flows, and solid waste volumes would remain within the capacities of local service providers and permitted landfill facilities. The Project would comply with applicable solid waste reduction and recycling regulations and would not conflict with state or local waste diversion requirements. Because the Project redevelops an existing utility facility and relies on established service systems without generating new long-term demand, impacts to utilities and service systems would be less than significant. Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary. Design plans (Figures 1 and 2a, b, c) include avoidance of the gas lines within the ROW. Implementation of the modified Project is an existing rail line and relies on established service systems without generating new long-term demand, impacts to utilities and service systems would be less than significant. Considering the above, short-term activities associated with the modified Project would not result in any new significant utilities and service systems impacts, nor would it result in a 50 of 379
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substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR or 2022 Final EIR. Further, the modified Project’s potential utilities and service systems impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.

4.2.18 Wildfire
As discussion in Section 4.14 of the 2022 Final EIR the Project would not result in significant wildfire-related impacts. The Project site is located within a fully developed urban area and is not within a Very High Fire Hazard Severity Zone, with the nearest zone located approximately 0.10 miles away across the concretelined Los Angeles River channel, which acts as a physical barrier to fire spread. Construction and demolition activities would occur on a flat, paved industrial site with minimal vegetative fuel and would include required fire suppression equipment, temporary rerouting of existing fire protection water lines, and use of existing access roads and utilities. These factors, combined with implementation of dust control, stormwater, erosion control plans, and compliance with fire safety regulations, would ensure that construction and demolition activities would not exacerbate wildfire risks. During operation, the Project would continue to use the City’s existing 8- and 12-inch potable water system for fire protection and would incorporate a new dedicated fire loop system, hydrants, and rated fire barriers for equipment separation.

The site would remain predominantly paved with negligible fuel sources, and no new infrastructure that could increase fire risk or post-fire hazards would be required. As a result, the Project would not impair emergency response or evacuation plans, would not increase wildfire ignition potential, would not expose people or structures to post-fire slope instability or drainage hazards, and would not require fuel breaks or infrastructure that could exacerbate fire risk. All wildfire impacts would be less than significant.

Implementation of the modified Project would be conducted within the Metrolink ROW and would be temporary. Implementation of the modified Project is an existing rail line and relies on established protocols for construction, use and maintenance. As a result, the modified Project would not impair emergency response or evacuation plans, would not increase wildfire ignition potential, would not expose people or structures to post-fire slope instability or drainage hazards, and would not require fuel breaks or infrastructure that could exacerbate fire risk. All wildfire impacts would be less than significant.

Considering the above, short-term activities associated with the modified Project would not result in any new significant wildfire impacts, nor would it result in a substantial increase in the severity of impacts compared to those identified in the 2018 Final EIR or 2022 Final EIR. Further, the modified Project’s potential wildfire impacts are within the scope of impacts identified in the 2018 Final EIR and 2022 Final EIR.
5 Mitigation Measures
All mitigation measures from the certified 2022 Final EIR remain applicable. No new mitigation measures are required.
6 Conclusion
Based on the analysis in this Addendum, the City has determined that:
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• The proposed Project modification does not result in new significant impacts, • There is no substantial increase in the severity of previously identified impacts, and • No new information of substantial importance has become available.

Therefore, preparation of a Subsequent or Supplemental EIR is not required, and this Addendum has been prepared in accordance with CEQA Guidelines Section 15164. 7 Lead Agency Determination and Signature
Lead Agency: City of Glendale
Project: Grayson Repowering Project
Prepared with the Assistance of:

Stantec Consulting Services Inc.

StephAnnie Roberts, Principal, Environmental Planner
Michael Weber, Senior Principal, Business Center Practice Leader Jared Varonin, Senior Principal, Biologist
Emily Rinaldi-Williams, MSHP, Senior Architectural Historian Reviewed By:

Gillian van Muyden, Chief Assistant City Attorney
City of Glendale, CA
Dave Tateosian, P.E., Principal
Clean Power Consulting Partners
Approved By:

Scott Mellon, General Manager
Glendale Water & Power
December 10, 2025
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UserName=> carlosa Date Plotted: 11/4/2025 2:52:02 PM Plot Driver=> S:\Plot Drivers\ColorPDFPlotMe.plt FileName=> S:\projects\2025 Projects\Valley Sub Siding Track 8_3\SCRRA-VY8-3.sht

FLOWER ST

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SAN FERNANDO RD

KELLOGG
AVE
ALM
A
ST
PELAN
CON
I
AVE

AIR WAY
H
IGH
LAND
AVE
FLOW
ER
ST

SAN FERNANDO RD

KELLOGG
AVE
ALM
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AIR WAY
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IGH
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432+00
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10 # 432+00
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10 #

7.94-1
Dc=00°40'00"
Ea=¾ "
Ea=⅝ "

7.97-2
Dc=00°40'02"
100'
100'
432+00
434+00
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#10 TURNOUT
8 TEMPORARY
.2
432+96

8.3 438+24

8.4 443+52
STA 433+04.12
START MP 8.20
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MAIN TRACK 2
437+06.11
END MP 8.277
30'
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SCRRA PULL BOX

LOCATION
GANTRY

TEMPORARY
FENCE

TEMPORARY

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Dc=00°40'00"
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432+96

8.3 438+24

8.4 443+52
STA 433+04.12
START MP 8.20
MAIN TRACK 1
MAIN TRACK 2
437+06.11
END MP 8.277
30'
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SCRRA PULL BOX

LOCATION
GANTRY

TEMPORARY
FENCE

TEMPORARY
N

TO LA UNION STATION TO LANCASTER
435+00 436+00 437+00 438+00 439+00 440+00 441+00 442+00 443+00 444+00 445+00 469.37 469.36 469.36 469.35 469.36 469.37 469.39 469.41 469.45 469.51 469.57 469.63 469.67 469.69 469.70 469.76 469.84 469.92 470.00 470.09 470.18 470.27
450
460
470
480
490
460
470
480
490
N

TO LA UNION STATION TO LANCASTER
FLIGHT DATE: MARCH, 2023
TOR MAIN TRACK 1
470.36
470.45
470.54
446+00 447+00
SCRRA-VY8-3.SHT
A. CARLOS 10-01-25 1" = 50' 1 OF 1 469.02 469.04 469.13 469.22 469.31 433+00 434+00
450
A. CARLOS 11-04-25
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NOTES: 1) THE LOCATION AND DIMENSIONS OF THE NEW RAIL SIDING ARE APPROXIMATE. ACTUAL RAIL SIDING DIMENSIONS AND LOCATION TO BE DETERMINED. 2) GANTRY LOCATION SHOWN IS APPROXIMATE. ACTUAL GANTRY LOCATION TO BE DETERMINED. THE DATA AND INFORMATION DISCLOSED IN THIS DOCUMENT ARE THE EXCLUSIVE PROPERTY OF DIVERSIFIED HEAVY LIFT, INC. AND MAY BE THE SUBJECT OF UNITED STATES AND FOREIGN PATENTS OR APPLICATIONS. REPRODUCTION, COPYING, DISCLOSURE OR THE USE OF THIS DOCUMENT, DATA AND INFORMATION WITHOUT THE WRITTEN PERMISSION OF DIVERSIFIED HEAVY LIFT, INC. IS PROHIBITED. REV DESCRIPTION DRAWN CHECKED APPROVED DWG NO.: REVISION: SCALE: SHEET NO.: PROJECT: TITLE: Diversified Heavy Lift, Inc. IKJIHGFEDCBA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 IKJIHGFEDCBA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 CLIENT: WARTSILA ENGINE PROJECT GLENDALE, CA OXBO MEGA TRANSPORT RAIL OFFLOAD GANTRY - CONFIGURATION 3 NEW RAIL SIDING ON SITE GENERAL ARRANGEMENT 2520-SK-03 PRELIMINARY_RD 1/3 1:500 A PRELIMINARY ISSUE - FOR REVIEW TJS 11/05/2025 SAN FERNANDO ROAD RAIL OFFLOAD - ON-SITE NEW RAIL SIDING - SIDE-SHIFT GANTRY SCALE: 1:500 HIGHLAND AVE. NEW RAIL SIDING ON SITE, NOTE 1 MAIN RAIL LINES SIDE-SHIFT GANTRY FOR RAIL OFFLOAD, NOTE 2 12-AXLE SPMT FOR WARTSILA ENGINE COMPONENT ON-SITE TRANSPORT B PRELIMINARY ISSUE - FOR REVIEW TJS 11/06/2025 END MP 8.277 STA 437+06.11 START MP 8.20 STA 433+04.12 C PRELIM. ISSUE - ADD REF. STATIONS TJS 11/07/2025 D PRELIM.ISSUE - REVISE SHT 3 DIMS TJS 11/18/2025 54 of 379 SECTION PROPERTIES A = 176.3 in^2 Iz = 29403.5 in^4 Iy = 3886.2 in^4 Szmax =1635.8 in^3 Szmin =1635.8 in^3 Symax = 479.8 in^3 Symin = 479.8 in^3 rz = 12.91 in ry = 4.69 in Z Y THE DATA AND INFORMATION DISCLOSED IN THIS DOCUMENT ARE THE EXCLUSIVE PROPERTY OF DIVERSIFIED HEAVY LIFT, INC. AND MAY BE THE SUBJECT OF UNITED STATES AND FOREIGN PATENTS OR APPLICATIONS. REPRODUCTION, COPYING, DISCLOSURE OR THE USE OF THIS DOCUMENT, DATA AND INFORMATION WITHOUT THE WRITTEN PERMISSION OF DIVERSIFIED HEAVY LIFT, INC. IS PROHIBITED. REV DESCRIPTION DRAWN CHECKED APPROVED DWG NO.: REVISION: SCALE: SHEET NO.: PROJECT: TITLE: Diversified Heavy Lift, Inc. IKJIHGFEDCBA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 IKJIHGFEDCBA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 CLIENT: WARTSILA ENGINE PROJECT GLENDALE, CA OXBO MEGA TRANSPORT RAIL OFFLOAD GANTRY - CONFIGURATION 3 NEW RAIL SIDING ON SITE GENERAL ARRANGEMENT 2520-SK-03 PRELIMINARY_RD 2/3 1:125 A PRELIMINARY ISSUE - FOR REVIEW FRD 09/21/2025 RAIL OFFLOAD - ON-SITE NEW RAIL SIDING - SIDE-SHIFT GANTRY SCALE: 1:125 q MAIN LINE NEW RAIL SIDING ON SITE, NOTE 1 MAIN RAIL LINE SIDE-SHIFT GANTRY FOR RAIL OFFLOAD, NOTE 2 qNEWSIDING 30'-0" SHWON qRAIL
TYP. qGANTRY
TRACK
10'-0"
53'-0" 50'-0" qGANTRY
TRACK
10'-0"
20'-0" OTHERS TO VERIFY WALL CLEARANCE TO TRACK JERSEY BARRIERS WALL TEMP OFFICE TRAILERS 2'-6" 38'-0" 2'-6" HGH52 HEADER: SECTION PROPERTIES 1" 1'-4 3/16" 2'-11 15/16"
2 9/32" 1 1/4" GEAR REQUIREMENTS PART # QTY DESCRIPTION UNIT WT TOTAL WT 01 4 153 MT SIDE SHIFT TROLLEY (ENERPAC SSU600, SWL=337K) 3,400 13,600 02 4 10' SYN. POLY ROUNDSLINGS (HH-125-T-SP, SWL = 275K VERT.) 80 320 03 4 200T SHACKLE 500 2,000 04 2 HGH52 GANTRY HEADER BEAM (W33x387, GR 50)) 32,230 64,460 05 4 900 T GANTRY LEG (ENERPAC SBL900, SWL = 333 K EA.) 29,400 117,600 06 4 20' GANTRY SUPPORT TRACK 5,600 22,400 07 10 PLYWOOD, 3/4" X 4'-0" X 8'-0" 64 640 08 10 CRANE MAT 12" X 5' X 10' (DOUG FIR OR SIMILAR) 2,250 22,500 TOTAL WEIGHT = 243,520 NOTES: 1) THE PURPOSE OF THIS DRAWING IS TO SHOW THE GANTRY TRANSLOAD OPERATION AT THE RAIL SIDING AND TO PROVIDE GANTRY AND RIGGING DATA FOR THE ENGINE BLOCK LIFT. 2) GANTRY TRACK SHALL BE FIRMLY SUPPORTED, LEVEL, AND ALIGNED TO THE FOLLOWING CRITERIA: 1/8" OVER A WIDTH OF 36" (TRANSVERSE), 1/8" OVER A LENGTH OF 10 FT (LONGITUDINAL), AND ALIGNED WITH OTHER GANTRY TRACKS WITHIN 1/4". 3) SITE SOIL CONDITIONS SHALL BE EVALUATED BY THE OWNER TO ENSURE THAT THE GROUND SURFACE IS CAPABLE OF THE EXPECTED GROUND BEARING LOAD AND NO SUBSURFACE STRUCTURES OR UTILITIES MAY COMPROMISE THE GROUND CAPACITY. 4) GANTRY ANALYSIS FOR THIS PROJECT HAS ASSUMED THAT THE LIFT IS PERFORMED STATICALLY (VERTICAL LIFT ONLY) AND THE GANTRIES LEGS DO NOT TROLLEY WHILE UNDER LOAD. GANTRY ANALYSIS ASSUMES 5% LATERAL LOADINGS AND DOES NOT COVER EXTREME LATERAL LOADS (EX., STORM WIND, SEISMIC, ETC.). 5) MAXIMUM GANTRY LOAD IS (467,000 LB BLOCK + 16,000 LB RIGGING) * (38'/48') * 68"/130") = ~200,011 LB. MAXIMUM GROUND BEARING PRESSURE IS BASED UPON A MAX TOP OF LEG LOAD OF ~201 K LL + ~16.2 K HEADER + 29.4 K LEG DL + 4.3 K TRACK DL (OVER 14.5 FT) + 3.5 K PLY & CRANE MAT DL = 254.4 K, APPLIED OVER A 14.5' LENGTH X 4' CONTACT WIDTH AREA. MAX GROUND BEARING IS 4.38 KSF. ASSUME 4.5 KSF MAX. IF TOP STEEL PLATE IS USED (UNDER GANTRY TRACK, TOP OF CRANE MATS), MAX GROUND BEARING = 3.54 KSF (OVER CONTACT AREA = 5' X 14.5'). ASSUME 3.75 KSF MAX (IF STEEL PLATE IS USED). 6) FOR GANTRY CAPACITY ANALYSIS, THE MAXIMUM LOAD TO THE TOP OF A SINGLE GANTRY LEG IS ~217.2 K (~201 K LL + ~16.2 K DL). 7) HEADER BEAM TO GANTRY TOWER (LEG) ATTACHMENT / CLAMPING HARDWARE SHALL BE DETERMINED AND PROVIDED BY OXBO. 8) HEADER BEAM HGH52 IS A 52 FT LONG HEADER BEAM OF WIDE FLANGE SECTION W33X387, GRADE 50 MIN, WITH 1" THICK BOX PLATES. A SINGLE HGH52 HEADER BEAM HAS THE FOLLOWING PROPERTIES: A2 3 B PRELIMINARY ISSUE - FOR REVIEW TJS 11/06/2025 C PRELIM. ISSUE - ADD REF. STATIONS TJS 11/07/2025 D PRELIM.ISSUE - REVISE SHT 3 DIMS TJS 11/18/2025 55 of 379 125 TON
CG 125 A
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CG 125 A
125 TON
CG 125 A GANTRY LIFT DATA MAX LOAD LIFTED GANTRY DATA GANTRY MODEL: SBL900 4 LEGS CAPACITY: 1,332,000 LBS TOTAL CAPACITY (STAGE 2) EXTEND HT 26.0 FT MAX EXT. HEIGHT 27.0 FT FOR THIS PROJECT PAYLOAD 467,000 LBS (WT 206.7 MT + 2.5%) HEADERS 64,460 LBS RIGGING 15,920 LBS TOTAL LOAD 547,380 LBS ALL TOWERS LOAD PER LEG 217,200 LBS (APPLIED AT TOP OF LEG, NOTE 6) % CAPACITY: 65.2 % GROUND BEARING WITHOUT STEEL PL 4.5 KSF NOTE 5 WITH STEEL PL 3.8 KSF NOTE 5 ~26'-3 1/2" (ON TRANSPORTER)
~28'-3 1/2" (CLEARING WALL)
~2'-0" 04 (1X) NS & FS HEADER 05 (2X) EA. SIDE 900T GANTRY LEG 01 (2X) PER HEADER SIDE SHIFT TROLLEY ~1197'-10 1/2" RETRACTED ~692'-11" (FIRST STAGE) LASH FOR TRANSPORT (BY OTHERS) SCALE: C2 3 SECTION: LIFT, SIDE-SHIFT LOAD, LOWER TO TRANSPORTER, REMOVE RIGGING, READY FOR TRANSPORT. 3/16"=1'-0" ~2'-3 3/4" 10'-0" 27'-0" (APPROX. SIDE-SHIFT DISTANCE) 11'-0" 48'-0" 2'-6" 2'-6" 52'-0" 2'-6" ~3'-5" ~3'-5" ~6'-10" 2'-6" 1 EXTEND GANTRY & LIFT ENGINE BLOCK FROM THE RAILCAR 2 SIDE-SHIFT ENGINE BLOCK GROUND BEARING 4.5 KSF MAX (NO STEEL PLATE) 3.75 KSF MAX (WITH STEEL PLATE) (NOTE 5) 3 RETRACT GANTRY & SET BLOCK TO TRANSPORTER. 4 ~7'-0" 11'-4" ~8'-8" (ADJUST TO SUIT) 5'-0" ~2'-0" (CLEAR)
~26'-0" (MAX REQUIRED EXTENSION) GANTRY COMPONENT UTILIZATION SUMMARY RIGGING COMPONENTS UTILIZATION / DATA SIDE SHIFT TROLLEYS (153 MT CAP) 0.37 < 1.0 200 MT SHACKLES 0.29 < 1.0 10 FT SYN. ROUNDSLING (SWL=275K VERT) 0.46 < 1.0 (126.32 K MAX LOAD TO SLING) GANTRY COMPONENTS UTILIZATION / DATAGANTRY HEADER BEAM (HGH52) 0.78 < 1.0 GANTRY HEADER DEFLECTION (HGH52) L/323 ~ L/360 OKGANTRY TOWER (LEGS) 0.65 < 1.0 B PRELIMINARY ISSUE - FOR REVIEW TJS 11/06/2025 THE DATA AND INFORMATION DISCLOSED IN THIS DOCUMENT ARE THE EXCLUSIVE PROPERTY OF DIVERSIFIED HEAVY LIFT, INC. AND MAY BE THE SUBJECT OF UNITED STATES AND FOREIGN PATENTS OR APPLICATIONS. REPRODUCTION, COPYING, DISCLOSURE OR THE USE OF THIS DOCUMENT, DATA AND INFORMATION WITHOUT THE WRITTEN PERMISSION OF DIVERSIFIED HEAVY LIFT, INC. IS PROHIBITED. REV DESCRIPTION DRAWN CHECKED APPROVED DWG NO.: REVISION: SCALE: SHEET NO.: PROJECT: TITLE: Diversified Heavy Lift, Inc. IKJIHGFEDCBA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 IKJIHGFEDCBA 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 CLIENT: WARTSILA ENGINE PROJECT GLENDALE, CA OXBO MEGA TRANSPORT RAIL OFFLOAD GANTRY - CONFIGURATION 3 NEW RAIL SIDING ON SITE GENERAL ARRANGEMENT 2520-SK-03 PRELIMINARY_RD 3/3 1:125 C PRELIM. ISSUE - ADD REF. STATIONS TJS 11/07/2025 D PRELIM.ISSUE - REVISE SHT 3 DIMS TJS 11/18/2025 56 of 379 4d
25-89233

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Appropriation of $78,500 Youth Community Access (YCA) Grant funds from the State of California Natural Resources Agency for the Students Training as Role Models (STAR) Youth Camping, Field Trips and other Nature and Cultural Activities Project.

1. Motion accept Youth Community Access (YCA) Grant Program funds in the amount of $78,500 from the State of California Natural Resources Agency for the Students Training as Role Models (STAR) Youth Camping, Field Trips and other Nature and Cultural Activities Project (STAR Nature & Culture Project); and authorizing the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds.

2. Resolution of Appropriation to appropriate $78,500 in YCA Program funds from the State of California Natural Resources Agency for the STAR Nature & Culture Project.

COUNCIL ACTION
Item Type: Consent Calendar
Approved for December 16, 2025 calendar

EXECUTIVE SUMMARY
The State of California Natural Resources Agency awarded Community Services & Parks (CSP) a Youth Community Access (YCA) Grant of $78,500 for the Students Training as Role Models (STAR) Youth Camping, Field Trips and other Nature and Cultural Activities Project (STAR Nature & Culture Project). The projected grant performance period will run from December 2025 through December 2026, with activities scheduled during the 2025–2026 academic year and Summer 2026.

The STAR Program is a free, long-running after-school mentorship program serving atrisk youth ages 9-14, operated by CSP in partnership with Glendale Police Department.

It offers academic support, life skills training and community service opportunities.

The awarded STAR Nature & Culture Project will expand participants’ access to natural and cultural education through at least twelve outdoor field trips, including a weekend camping trip at a California State Park. Activities will include nature workshops at Deukmejian Wilderness Park, educational hikes, local trail cleanups and visits to Glendale’s historic landmarks.
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Additionally, the YCA grant will fund enhanced staff training in areas such as Americans with Disabilities Act compliance, diversity, student support, emergency preparedness and wellness. It will also support a guest speaker series for the youth participants on topics such as mental and physical wellness, academic success and digital safety.

RECOMMENDATION
That City Council accept and appropriate YCA grant funds in the amount of $78,500 from the State of California Natural Resources Agency for the STAR Nature & Culture Project; and authorize the City Manager to execute all agreements, certifications, and documents necessary to accept and implement the funds.

ANALYSIS
The STAR Program is a long-term, mentoring, after-school initiative aimed at helping elementary and middle school students, ages 9 to 14, achieve a positive future through academic success, life skills development, and community service. This free youth program – led in partnership by the Community Services & Parks (CSP) Department and the Glendale Police Department (GPD) – includes academic tutoring, life skills classes, educational enrichment activities, and service opportunities within the local Glendale community. Since 1995, STAR has successfully reached out to at-risk youth with weekly meetings, mentoring from GPD, and sessions covering topics such as character development by practicing the STAR values, health and well-being (including nutrition, fitness, and overall physical, mental and emotional wellness), and community service projects, culminating in a graduation ceremony.

This program is predominantly funded by the Glendale Police Foundation, with support from donors such as the Glendale Association of REALTORS®. The $78,500 Youth Community Access (YCA) Grant, awarded this year by the California Natural Resources Agency, will support the execution of the STAR Nature & Culture Project by helping to offset associated program costs.

The STAR Nature & Culture Project, supported by the recent grant award, builds on the STAR Program’s commitment to outdoor educational activities by increasing access to natural and cultural resources. The funding will enable at least twelve educational field trips, including, but not limited to, a weekend camping trip at a California State Park.

This grant will make it possible for STAR students to attend nature education workshops held at Glendale’s historic Stone Barn Nature Center in Deukmejian Wilderness Park and other Glendale parks. Examples of workshops include campfire programs on hiking safety and wilderness survival; Friday Night Lecture Series covering topics such as “Wildlife Photography”; interpretive hikes discussing the relationship between California native plants and insects; and sessions exploring the role herps (e.g., lizards) play in our ecosystems. Other opportunities include hiking along local Glendale trails and open spaces while participating in community clean-up projects such as watering oak trees, assisting with trail repairs, and removing invasive plants. The grant funding will also provide opportunities to visit various historic and cultural sites in Glendale, including 58 of 379
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Doctors House, Shoseian “Whispering Pine” Teahouse and Japanese Garden, Catalina Verdugo Adobe, and Casa Adobe de San Rafael, where students can learn about California’s origins and its development over time.

The grant will also facilitate enhanced staff training including ADA Compliance, Diversity and Sensitivity Training (Mind the Gap), and best practices for supporting students with diverse needs, safety and risk management, in-person harassment training, in-person mandated reporter training, nutrition training with a certified dietician, CPR/First Aid/AED training and certification, cultural competency, effects of vaping/drug use prevention, and emergency protocols.

Finally, the awarded YCA grant funds will support a guest speaker series that will enable staff to schedule paid presenters to discuss topics such as anti-bullying, nutrition, fitness, habits to develop success in school, mental health awareness, and social media safety.

The total estimated cost for implementing the STAR Nature & Culture Project during the 2025–2026 and 2026–2027 fiscal years is $88,000. Of this amount, $78,500 was awarded through the Youth Community Access (YCA) Grant. The remaining $9,500 in General Funds was appropriated by City Council during the FY 2025–2026 budget process for the STAR Program.

Key project components including personnel and training (e.g., additional hourly staff support with benefits and key staff trainings), materials and supplies (e.g., program materials, workshop speaker fees, and camping supplies), transportation (e.g., bus rentals), and field trip expenses (e.g., entrance fees and lunches for students).

STAKEHOLDERS/OUTREACH
The STAR Program serves youth from underserved communities of color, particularly those from Latinx, Asian-Pacific Islander, and immigrant families who speak English as a second language. CSP will continue collaborating with Glendale Unified School District (GUSD) and GPD to identify youth who would most benefit from this program. Staff will also continue to work with the Glendale Police Foundation and donors such as Glendale Association of REALTORS®, which provide extensive financial support of the program throughout the year. Furthermore, the program would have the resources to create additional opportunities for personal development, safe social interactions, and exposure to outdoor recreational and cultural activities. Its emphasis on positive engagement helps guide youth towards better paths, encouraging growth and resilience.

FISCAL IMPACT
The total estimated cost for implementing the STAR Nature & Culture Project during the 2025–26 and 2026–27 fiscal years is $88,000; $9,500 was appropriated in the FY 2025– 26 budget for the STAR Program. Staff is requesting to appropriate the $78,500 grant award from the YCA Grant. The appropriation request is outlined below:

Existing Appropriation
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Amount Account String Funding Source
$9,500 GL: 1010-CSP-3104-P5224 General Fund
Department Cost Center Program
Community
Services &
Parks
Youth & Family Services
Requesting Appropriation
Amount From (Account
String)
To (Account String) Funding Source
$78,500 GL: 32610-2160-
CSP-0020-P0000
PL:

GL: 43110-2160-
CSP-0020-P0000
PL:

Grant Fund
Department Cost Center Program
Community
Services & Parks
Projects

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The activity being considered does not constitute a “project” within the meaning of CEQA pursuant to CEQA Guidelines section 15378(b)(4) as it creates a government funding mechanism or constitutes other government fiscal activities which do not involve any commitment to a specific project that may result in a potentially significant physical impact on the environment; thus, it is not subject to CEQA pursuant to CEQA Guidelines section 15060(c)(3). Even if is a “project,” it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; thus, it is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION

1. Do not approve accepting and appropriating YCA grant funds in the amount of $78,500 from the State of California Natural Resources Agency for the STAR Nature and Culture Project, which would limit the program’s ability to expand and expose youth to a broader array of recreational and cultural activities.

2. The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
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Submitted by:

Onnig Bulanikian, Director of Community Services & Parks Prepared by:

John Maghaguian, Community Services Supervisor
Julianna De La Cruz, Senior Administrative Analyst
Sevag Garabetian, Community Services Manager
Tereza Aleksanian, Assistant Director of Community Services & Parks Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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1 MOTION
Moved by Council Member ____________________________, seconded by Council Member ___________________________, that, with respect to the December 16, 2025, report of the director of Community Services & Parks, the Council hereby accepts Youth Community Access (YCA) Grant Program funds of $78,500 from the State of California Natural Resources Agency for the Students Training as Role Models (STAR) Youth Camping, Field Trips and other Nature and Cultural Activities Project (STAR Nature & Culture Project); and authorizes the City Manager or a designee to execute all agreements, certifications, and documents necessary to accept and implement the funds.

Vote as follows:

Ayes:

Noes:

Absent:

Abstain:
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RESOLUTION NO.

RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE

MAKING AN APPROPRIATION
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1: That the sum of $78,500 is hereby appropriated and/or transferred from the following accounts to the following accounts:

ACCOUNTS DESCRIPTION FROM TO
32610-2160-CSP-0020-P0000 State Grants, Grant Fund, Community $78,500 CSPO1559AG Services and Parks, Projects, Star Nature &
Culture Project
4311 0-21 60-CSP-0020-P0000 Contractual Services, Grant Fund, Community $78,500 CSPO1559AG Servies and Parks, Projects, Star Nature &
Culture Project
To appropriate funding for the STAR Nature & Culture Project.

SECTION 2: The Director of Finance is authorized to make such other revisions, individual appropriationline-items, changes in summaries, fund totals, grand totals, and other portions of the budget document as necessary to reflect and implement the changes specified in this resolution.

SECTION 3: The City Clerk shall certify to the adoption of this Resolution.

Adopted this day of
2025.

Mayor
ATTEST:

CITY OF GLENDALE
DATE 12/10/2025
SJ\ APPROVED AS TO FINANCL&L
City Clerk PROVISION FOR $ 78,500
Director of Finance
STATE OF CALIFORNIA)COUNTY OF LOS ANGELES) 66CITY OF GLENDALE) I, Suzie Abajian, City Clerk of the City of Glendale, do hereby certify that the foregoing ResolutionNo. was adopted by the Council of the City of Glendale, California, at a regular meeting held on the day of
2025, and that the same was adopted by the following vote:

Ayes:

Noes:

Absent:Abstain:

City Clerk
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1 ORDINANCE NO.____________

AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING SECTION 2.04.020 OF THE GLENDALE
MUNICIPAL CODE, 1995, RELATING TO MAYORAL SELECTION PROCESS WHEREAS, the City of Glendale (City) Councilmembers are elected at-large and serve four-year terms; and
WHEREAS, in April of each year, the City Council appoints one of its own members to serve as Mayor for the following year, pursuant to the City’s Charter, Article IV, Section 5(4); and
WHEREAS, on March 30, 2021, after having considered a staff report wherein 134 municipalities were surveyed relating to best practices governing procedures for the selection of Mayor, the City Council adopted Ordinance 5963 amending Glendale Municipal Code, 1995 (“GMC”) Section 2.04.020, establishing criteria and procedures to be considered and followed by the City Council in selecting a Mayor each year; and WHEREAS, on July 1, 2025, after considering various alternatives, the City Council directed that the City Attorney prepare an ordinance to amend GMC Section 2.04.020 to:
• Eliminate the provisions pertaining to order of precedence of mayoral selection contained in subsections B through H.
• Revise the date of mayoral selection from April to July, with options for the effective date of the new July selection date.
• Provide for the seating and appointment of the mayor to be effective at the first regular meeting after the council meeting where the Council selects the new mayor; and
WHEREAS, the City Council has considered the reports dated July 1, 2025 and August 19, 2025 by the City Attorney presenting the above as directed by Council, and by this Ordinance amends the provisions of Glendale Municipal Code, 1995 (GMC) Section

2.04.020 relating to the Mayor selection process.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. The above recitals are true and correct.
/ / /
/ / /
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2 SECTION 2. Section 2.04.020 of the Glendale Municipal Code, 1995, regarding Selection of mayor, is hereby amended to read as follows:
“2.04.020 Selection of Mayor
Pursuant to Article VI, Section 5(4) of the Charter, the council shall annually select one of its members to be the mayor, in accordance with the procedures set forth herein.

The mayor shall serve as presiding officer and perform the other duties of mayor at the pleasure of the council.

A. Commencing in 2026, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year, subject to subsection B.

OR
In 2026, the date and time for the selection of the mayor shall be during the first regular meeting of the council occurring after the first Monday in April.

Commencing in 2027, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year subject to subsection B.

B. In the event the mayor selection under subsection A would occur within 30 days of the Council’s certification of the results of the general municipal election in the month preceding the scheduled mayor selection date, then the mayor selection shall occur on the same date as certification of said general municipal election and swearing in of newly elected councilmembers.

C. The appointment of the mayor shall become effective and the mayor’s term shall begin at the next regular meeting occurring after the council meeting where the council selects the new mayor.”
SECTION 3. Compliance with California Environmental Quality Act.

The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA), because it is an organizational and administrative activity related to the City government structure that will not result in direct or indirect physical changes in the environment and is therefore not a “project” pursuant to Section 15378(b)(5) of Title 14 of the California Code of Regulations (the CEQA Guidelines) SECTION 4. Severability.

This Ordinance is adopted under the authority of the Charter of the city of Glendale and State law. If any section, subsection, clause or phrase is declared invalid or otherwise void by a court of competent jurisdiction, it shall not affect any remaining provision hereof. In 65 of 379
3 this regard the city council finds and declares that it would have adopted this measure notwithstanding any partial invalidity hereof.

SECTION 5. Effective Date.

This Ordinance shall take effect and be in force thirty (30) days after the date of its adoption.

Passed and adopted by the Council of the City of Glendale on the ___ day of ________, 2025.
_____________________________
Mayor
ATTEST:
_________________________
City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.

CITY OF GLENDALE )
I, Suzie Abajian, PhD, City Clerk of the city of Glendale, certify that the foregoing Ordinance No. ___________ was passed by a majority vote of the Council of the city of Glendale, California, at a regular meeting held on the _____ day of __________, 2025, and that the same was passed by the followed vote.

Ayes:

Noes:

Absent:

Abstain:
______________________________
City Clerk
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8a

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Glendale Municipal Code Amendment Pertaining to Selection of the Mayor

1. Introduction of Ordinance of the Council of the City of Glendale, California Amending Section 2.04.020 of the Glendale Municipal Code, 1995, Relating to the Mayoral Selection Process

COUNCIL ACTION
Item Type: Action Item
Approved for December 9, 2025 calendar

EXECUTIVE SUMMARY
As directed by the Council, the City Attorney’s Office presents an ordinance for introduction and adoption that will amend the mayoral selection process set forth in Glendale Municipal Code Section 2.04.020. If adopted, the ordinance will revise the mayoral selection process by eliminating the provisions pertaining to the order of precedence of mayoral selection. The ordinance provides two options for moving the mayoral selection date from April to July, either commencing in 2026 or 2027. The draft ordinance also provides an additional alternative for Council consideration (which can be incorporated into either the 2026 or 2027 selection commencement) where if the codified mayor selection date is within 30 days of the certification of the general municipal election results by the Council and the swearing in of the newly elected councilmember(s), then the mayor selection will take place on the same date of the certification and swearing in. Lastly, the ordinance will also bifurcate the mayor selection from the date the new mayor takes office by providing that the mayor’s appointment becomes effective at the regular meeting following the meeting where the mayor is selected.
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2 8a

RECOMMENDATION
Staff recommends the Council introduce and adopt the ordinance.

ANALYSIS
On March 30, 2021, the Council adopted Ordinance No. 5963, amending the Glendale Municipal Code (“GMC”) relating to the annual selection of the mayor. GMC Section

2.04.020 provides for an order of precedence for selection of mayor based on longest continuous service since last serving as Mayor, limitations on appointments, and a “best interest” clause that permits the Council to make a selection that it deems to be in the City’s best interest.

Elimination of Mayoral Selection Process
On July 1, 2025, the Council reviewed Section 2.04.020 as well as alternative language that could be considered to address concerns raised regarding its implementation and fairness. Ultimately, the Council directed staff to prepare an ordinance amending Section 2.040.020 that will remove the selection policy from the GMC; the Council will select the mayor by majority vote with no restrictions on who can be selected.

Change of Mayoral Selection Date to July
The Council also directed a change to the mayoral selection date from April to July. This is intended to allow councilmembers elected in June during statewide primary election years to participate in the mayor selection for the upcoming year. As requested, two options are presented for when the new mayor selection date will occur, in 2026 or 2027:

Option 1 – 2026
Commencing in 2026, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year.

Option 2 - 2027
In 2026, the date and time for the selection of the mayor shall be during the first regular meeting of the council occurring after the first Monday in April. Commencing in 2027, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year.
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Staff recommends that if the mayoral selection date is moved to July, then it should be after the third Monday in July to provide sufficient time after the June statewide primary elections for the new Council to be sworn in. Los Angeles County has up to 30 days to certify election results which then must be approved by the Council. In the past, the County has taken the full 30 days.

Mayoral Selection Date within 30 days of Certification of General Election Results and Swearing In of Newly Elected Councilmember(s) Alternatively, the draft ordinance includes an option where mayoral selection will be on the same date as the Council’s certification of the general election results and swearing in of the newly elected councilmember(s) if the mayor selection date will otherwise occur within 30 days of said certification and swearing in. This will be applicable to the June municipal elections. This alternative can be incorporated into either option 1 or 2.

Effective Date of Mayoral Appointment
As directed by the Council, the ordinance will also amend the GMC to make the mayoral appointment effective at the regular meeting after the mayor is selected.

STAKEHOLDERS/OUTREACH
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this report.

ENVIRONMENTAL REVIEW (CEQA/NEPA)
This activity involves organizational and administrative activities of the government related to the process for selecting the mayor, and such internal procedural changes have no potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. As such, this action is not a “project” subject to the requirements of the California Environmental Quality Act (CEQA) 14 Cal. Code Regs § 15378.

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION

1. The Council can choose not to introduce and adopt the ordinance amending GMC Section 2.04.020, in which case the current mayoral selection policy will remain in place.

2. The Council can choose an alternative not identified by staff. 69 of 379
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ADMINISTRATIVE ACTION
Submitted by:

Michael J. Garcia, City Attorney
Prepared by:

Michael J. Garcia, City Attorney
Dorine Martirosian, Principal Assistant City Attorney
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
None.
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1 ORDINANCE NO.____________

AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE,
CALIFORNIA AMENDING SECTION 2.04.020 OF THE GLENDALE
MUNICIPAL CODE, 1995, RELATING TO MAYORAL SELECTION PROCESS WHEREAS, the City of Glendale (City) Councilmembers are elected at-large and serve four-year terms; and
WHEREAS, in April of each year, the City Council appoints one of its own members to serve as Mayor for the following year, pursuant to the City’s Charter, Article IV, Section 5(4); and
WHEREAS, on March 30, 2021, after having considered a staff report wherein 134 municipalities were surveyed relating to best practices governing procedures for the selection of Mayor, the City Council adopted Ordinance 5963 amending Glendale Municipal Code, 1995 (“GMC”) Section 2.04.020, establishing criteria and procedures to be considered and followed by the City Council in selecting a Mayor each year; and WHEREAS, on July 1, 2025, after considering various alternatives, the City Council directed that the City Attorney prepare an ordinance to amend GMC Section 2.04.020 to:
• Eliminate the provisions pertaining to order of precedence of mayoral selection contained in subsections B through H.
• Revise the date of mayoral selection from April to July, with options for the effective date of the new July selection date.
• Provide for the seating and appointment of the mayor to be effective at the first regular meeting after the council meeting where the Council selects the new mayor; and
WHEREAS, the City Council has considered the reports dated July 1, 2025 and August 19, 2025 by the City Attorney presenting the above as directed by Council, and by this Ordinance amends the provisions of Glendale Municipal Code, 1995 (GMC) Section

2.04.020 relating to the Mayor selection process.

NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF GLENDALE:

SECTION 1. The above recitals are true and correct.

SECTION 2. Section 2.04.020 of the Glendale Municipal Code, 1995, regarding Selection of mayor, is hereby amended to read as follows:
71 of 379
2 “2.04.020 Selection of Mayor
Pursuant to Article VI, Section 5(4) of the Charter, the council shall annually select one of its members to be the mayor, in accordance with the procedures set forth herein.

The date and times for appointment shall be during the first regular meeting of the council after the first Monday in April of each year. The mayor shall serve as presiding officer and perform the other duties of mayor at the pleasure of the council. [July selection – Option 1: July selection commences in 2026] A. Commencing in 2026, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year.

B. The appointment of the mayor shall become effective and the mayor’s term shall commence at the next regular meeting occurring after the council meeting where the council selects the new mayor.
[July selection – Option 2: July selection commences in 2027] A. In 2026, the date and time for the selection of the mayor shall be during the first regular meeting of the council occurring after the first Monday in April.

Commencing in 2027, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year.

B. The appointment of the mayor shall become effective and the mayor’s term shall begin at the next regular meeting occurring after the council meeting where the council selects the new mayor.”
[July selection – Option 3: July selection commences in 2026, with alternative to selection on same date of certification of general election results and swearing in of newly elected councilmember(s)]
A. Commencing in 2026, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year, subject to subsection B.

B. In the event the mayor selection under subsection A would occur within 30 days of the Council’s certification of the results of the general municipal election in the month preceding the scheduled mayor selection date, then the mayor selection shall occur on the same date as certification of said general municipal election and swearing in of newly elected councilmembers.
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3 C. The appointment of the mayor shall become effective and the mayor’s term shall commence at the next regular meeting occurring after the council meeting where the council selects the new mayor.
[July selection – Option 4: July selection commences in 2027 with alternative to selection on same date of certification of general election results and swearing in of newly elected councilmember(s)]
A. In 2026, the date and time for the selection of the mayor shall be during the first regular meeting of the council occurring after the first Monday in April.

Commencing in 2027, the date and time for selection of the mayor shall be during the first regular meeting of the council occurring after the third Monday of July of each year subject to subsection B.

B. In the event the mayor selection under subsection A would occur within 30 days of the Council’s certification of the results of the general municipal election in the month preceding the scheduled mayor selection date, then the mayor selection shall occur on the same date as certification of said general municipal election and swearing in of newly elected councilmembers.

C. The appointment of the mayor shall become effective and the mayor’s term shall begin at the next regular meeting occurring after the council meeting where the council selects the new mayor.”
B. The council shall select and appoint a mayor to serve for the upcoming year in the following order of precedence:

1. The councilmember with the longest, continuous uninterrupted service on the council since last serving as mayor, and who is not serving as the mayor at the time of mayoral selection, shall be selected as mayor.

2. In the event of a tie between councilmembers with the longest continuous service since last serving as mayor as set forth in subsection (B)(1), the councilmember who received the most votes in the councilmembers' most recent election shall be selected mayor. In the event the tie is between councilmembers who were elected during different elections, then the councilmember with the highest percentage of votes received in each councilmembers' most recent elections to the city council shall be selected mayor.

Notwithstanding the election votes tiebreakers set forth in this subsection (B)(2), if either tiebreaker would result in a councilmember who has previously served as mayor since being elected to the council being appointed over a councilmember of equal continuous uninterrupted service who has never served as mayor since being elected to the council, then the councilmember who has not previously served as mayor shall be appointed mayor. 73 of 379
4 3. In the event that the procedure set forth in subsections (B)(1) and (2) do not control the selection of mayor, the council shall select the mayor by majority vote.

C. A councilmember whose council term will expire in the same year that the mayor's term would also expire if said councilmember was selected mayor shall not be selected to serve as mayor. A councilmember whose council term will expire within 180 days after the date of the selection of the mayor shall not be selected mayor.

D. A councilmember who has served as a mayor shall not be appointed mayor for the immediately subsequent term, unless all other councilmembers decline to serve.

E. If a councilmember is in line to be selected mayor in accordance with the procedures of this section but is unable or unwilling to serve as mayor at the time of selection, then the council shall select the next councilmember in line and the councilmember who is unwilling or unable to be the mayor shall be placed next in line for mayoral appointment under the procedure in subsection (B)(2).

F. If a councilmember who is serving as mayor vacates or is removed from the mayoral position or from his or her council position, the council may fill the vacancy of mayor by selecting and appointing any councilmember to fill said unexpired term. The councilmember selected pursuant to this subsection shall not be prejudiced or prevented from serving a scheduled term pursuant to the provisions of this section.

G. A councilmember appointed to the council to fill a vacancy in accordance with Article VI, Section 13 of the Charter shall not serve as mayor during such appointed term unless there is no available alternative. Under circumstances with no available alternatives, the appointed councilmember(s) having served the longest in such temporary capacity shall serve as mayor in accordance with the provisions set forth in this chapter.

H. Notwithstanding the provisions of this section, in the event the council determines in its discretion that it is in the best interest of the city not to appoint the councilmember next in line to serve as mayor in accordance with the procedure of this section, including, but not limited to, because of reason of mental or physical incapacity significantly limiting the ability to perform mayoral duties or a criminal conviction, then the council may appoint the next qualified councilmember pursuant to subsection (B)(2) to serve as mayor.

SECTION 3. Compliance with California Environmental Quality Act.

The City Council finds and determines that this ordinance is not subject to the California Environmental Quality Act (CEQA), because it is an organizational and administrative activity related to the City government structure that will not result in direct or indirect physical changes in the environment and is therefore not a “project” pursuant to Section 15378(b)(5) of Title 14 of the California Code of Regulations (the CEQA Guidelines) SECTION 4. Severability.
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5 This Ordinance is adopted under the authority of the Charter of the city of Glendale and State law. If any section, subsection, clause or phrase is declared invalid or otherwise void by a court of competent jurisdiction, it shall not affect any remaining provision hereof. In this regard the city council finds and declares that it would have adopted this measure notwithstanding any partial invalidity hereof.

SECTION 5. Effective Date.

This Ordinance shall take effect and be in force thirty (30) days after the date of its adoption.

Passed and adopted by the Council of the City of Glendale on the ___ day of ________, 2025.
_____________________________
Mayor
ATTEST:
_________________________
City Clerk

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.

CITY OF GLENDALE )
I, Suzie Abajian, PhD, City Clerk of the city of Glendale, certify that the foregoing Ordinance No. ___________ was passed by a majority vote of the Council of the city of Glendale, California, at a regular meeting held on the _____ day of __________, 2025, and that the same was passed by the followed vote.

Ayes:

Noes:

Absent:

Abstain:
______________________________
City Clerk
75 of 379
9a

CITY OF GLENDALE, CALIFORNIA

REPORT TO THE CITY COUNCIL

AGENDA ITEM
Report: Agreement with American Traffic Solutions, Inc. (dba Verra Mobility) for the design, installation, maintenance, citation processing, and operation of automated speed safety camera systems.

1. Resolution dispensing with competitive bidding and authorizing the City Manager or a designee to execute an agreement with American Traffic Solutions, Inc. (dba Verra Mobility) (“Verra”) to implement and operate automated speed safety camera systems for a term of five years with two optional one-year extensions, in a total amount not to exceed $3,405,500, either by (1) piggybacking on the City of Oakland’s agreement to provide information technology products and related services with Verra (“Oakland Agreement”), or (2) contracting with Verra directly at the same fixed fee per month per camera location for the goods and services set forth in the Oakland Agreement.

COUNCIL ACTION
Item Type: Action Item
Approved for December 16, 2025 calendar

EXECUTIVE SUMMARY
The City of Glendale has been selected to participate in the five-year Speed Safety System Pilot Program under Assembly Bill 645 (AB 645), which authorizes the use of automated speed enforcement in six California cities to help reduce speeding and speed-related collisions. Building on the City Council’s April 29, 2025, adoption of the Speed Safety System Impact Report (Exhibit D) and Use Policy (Exhibit E), the proposed action is that the Council adopt a resolution to dispense with competitive bidding and authorize the City Manager, or a designee, to enter into a five-year agreement, with two optional one-year extensions, with Verra Mobility in an amount not to exceed $3,405,500.

This agreement would provide near-turnkey implementation and operation of speed safety camera systems at the nine locations identified in the Impact Report.

By leveraging the competitively bid City of Oakland agreement (Exhibit A), which expressly allows other agencies to utilize it with written consent, the City can take advantage of favorable unit pricing and accelerate deployment while remaining consistent with the legislative framework and program requirements. The selection of Verra via this approach is intended to maximize the benefit of the limited-term pilot. Verra Mobility is a nationally recognized automated traffic enforcement provider with more than 20 years of experience and currently operating the City/County of San Francisco program, as well. 76 of 379
9a 2

RECOMMENDATION
Adopt a resolution dispensing with competitive bidding and authorizing the City Manager to execute an agreement with Verra Mobility to implement and operate automated speed safety camera systems for a term of five years with two optional one-year extensions, in a total amount not to exceed $3,405,500, either by (1) piggybacking on the Oakland Agreement, or (2) contracting with Verra directly at the same fixed fee per month per camera location for the goods and services set forth in the Oakland Agreement.

ANALYSIS
AB 645 establishes strict requirements that any participating city must meet before deploying automated speed cameras. The law requires adoption of a Speed Safety System Use Policy and an Impact Report by the city’s governing body, both made available for public review at least 30 days in advance. AB 645 mandates a 30-day information campaign before enforcement and an initial 60-day warning period, during which violators receive warnings instead of fines that range from $50 to $500. Images must only capture vehicles’ rear license plates (not drivers or passengers), and all photos and records are kept confidential and used only for the program’s purposes. The City chose its camera locations based on clear safety criteria. Staff began with 16 candidate sites (using crash history, speeding data, and school zone locations from Glendale’s Local Road Safety Plan) and narrowed them to nine final sites that provide a geographic and socioeconomic balance citywide, with many near schools. The Use Policy and Impact Report were both adopted by the City Council on April 29, 2025.

Recently Awarded RFP Results
The San Francisco Municipal Transportation Agency (SFMTA) and the City of Oakland each ran a competitive selection process to choose a vendor for its proposed speed safety camera systems.

SFMTA RFP - SFMTA issued a Request for Proposals (RFP) on May 31, 2024, for its 33 systems. SFMTA received three proposals:
-Verra Mobility: $7,425,000 for a five-year period or $3,750 per camera per month -NovoaGlobal, Inc: $11,781,000 for a five-year period or $5,950 per camera per month -Elovate: $12,127,500 for a five-year period or $6,125 per camera per month SFMTA staff rated proposals based on a best-value evaluation process, which included written proposals and oral interviews. Staff recommended awarding the contract to Verra Mobility since it ranked the highest for every evaluation criterion.

City of Oakland RFP - Oakland issued an RFP on December 24, 2024, for its 18 systems. Oakland received two proposals:
-Verra Mobility: $4,860,000 for a five-year period or $4,500 per camera per month -Elovate: $8,975,412 for a five-year period or $8,311 per camera per month 77 of 379
9a 3
Oakland staff rated proposals based on experience, technical specifications, oral/solution demonstration (interviews), and cost. Oakland awarded the contract to Verra Mobility based on its depth of experience globally, experience implementing a similar AB 645 program for SFMTA, cost competitiveness, partnerships with local subconsultants, and for being a community-based organization.

Advantages of Verra Mobility
Selecting Verra Mobility as Glendale’s speed camera vendor offers advantages. Verra Mobility operates nationally with over 20 years of experience and approximately 90 speed or red-light camera programs across North America. Verra currently operates the five largest metropolitan speed enforcement programs in the United States. Verra was the vendor selected by SFMTA to implement the first AB 645 speed camera pilot in the state, and it is also the chosen vendor for Oakland’s program. This means Verra is already working within the framework of California’s pilot legislation and has first-hand knowledge of the law’s operational, legal, and reporting nuances. Glendale stands to benefit from Verra’s learning curve in those cities, providing a near-turnkey solution that has been tested in California, reducing risk for Glendale’s program.

Another key advantage is the company’s integration with the Department of Motor Vehicles (DMV) and the court systems. Verra maintains a nationwide network that is integrated with all 50 state DMVs for license plate lookup. The vendor provides a secure web portal through which individuals can view their violation photos and instructions and can generate electronic evidence packages for court use as needed. This end-to-end integration streamlines the program and minimizes burdens on city staff. The company will manage all critical components of operations including: system installation, maintenance, image processing, citation mailing, payment processing, and a multilingual customer service center. Verra’s scale and resources also mean greater reliability and support when needed.

Utilizing the City of Oakland Contract
The City of Oakland’s contract aligns more closely with Glendale’s requirements than the SFMTA contract because it involves installing and modifying pole infrastructure to support the camera systems. By leveraging the City of Oakland’s RFP and contract, Glendale can secure highly favorable terms and an accelerated timeline for implementation. Oakland’s competitive process locked in pricing that is advantageous ($4,500 per camera per month) for a near-turnkey operation, which Glendale can utilize for its own program either by “piggybacking” or by contracting with Verra directly at the same fixed fee per camera per month. Utilizing the Oakland contract structure by piggybacking assures Glendale a “pre-proven” scope of work. However, piggybacking requires the prior written consent of the City of Oakland, which staff has requested but has not received as of the date of this report.

Whether Glendale piggybacks or contracts with Verra directly, its pricing—which Verra has committed in writing to honor—is significantly lower than what less-experienced vendors proposed, indicating that Verra’s larger national portfolio allows economies of scale. In practical terms, leveraging Oakland’s contract means that Glendale avoids the 78 of 379
9a 4
lengthy process of conducting its own RFP, benefitting instead from Oakland’s competitive solicitation, and can proceed immediately to contract negotiation and deployment, reducing the project timeline by several months.

Summary of Oakland’s Contract Scope of Work
Staff reviewed the City of Oakland’s agreement with Verra Mobility. Oakland’s contract is a turnkey, design-build-operate-maintain agreement for 18 automated speed enforcement systems under AB 645. Verra provides system engineering and design services, which include site surveys, working with city staff on exact camera placement and signage, and managing all permitting and utility coordination. Verra will supply and install all equipment, including the cameras, housings, poles, and necessary electrical or networking connections, which include both in-the-field hardware and back-end software.

Each camera site is set up to monitor both directions of traffic, so Oakland’s 18 sites equate to 36 camera units deployed citywide. Once installation is complete, Verra Mobility operates and maintains the system daily: this includes regular calibration and testing of the cameras, preventative maintenance, and repairs if any equipment malfunctions. The contract specifies performance standards (e.g., uptime and image clarity) that the vendor must meet to ensure the system’s accuracy and reliability.

Special Considerations
Exhibit B is a letter from Verra Mobility, confirming that the vendor agrees to honor all pricing, terms, and scope of services from the Oakland contract for the City of Glendale’s program. The letter also includes special considerations for the City of Glendale to delay billing the pass-through postage fees until 90 days after the warning period starts.

Contract Costs
The proposed five-year contract with Verra Mobility has a not-to-exceed cost of $2,432,500, which equates to approximately $486,500 per year for program operations.

With the two optional one-year extensions, the total not-to-exceed amount is $3,405,500.

This expenditure covers the vendor’s full scope of services, including camera equipment installation, maintenance, back-end citation processing, and program support for up to nine system locations. Funding for the pilot program has been included in the Public Works Department’s FY25-26 budget. No new General Fund appropriation is being requested. Any citation revenue generated by the program will be used to offset operational costs, with surplus funds dedicated to traffic-calming measures in the city.

The program is intended to be financially self-sustaining over time; however, the annual contract cost will be requested during the fiscal year budget adoption process.

STAKEHOLDERS/OUTREACH
Glendale’s Speed Safety Camera pilot was shaped by extensive stakeholder engagement, as documented in the Impact Report and Use Policy. The Department of Public Works conducted broad community outreach including an online survey, a virtual town hall, and an in-person workshop with English, Spanish, Armenian, and Korean 79 of 379
9a 5
interpreters. Public Works also coordinated with internal partners such as Police, Fire, the Information Technology Department, and the City Attorney’s Office. The Transportation and Parking Commission also reviewed the draft documents, provided feedback on locations and evaluation metrics, and voted to recommend the adoption of both documents.

Coordination with other Cities
Since the passage of AB 645, Glendale staff have actively participated in a collaborative interagency working group with the other five pilot cities – San Francisco, Los Angeles, San Jose, Oakland, and Long Beach. This group convenes monthly advisory meetings to share progress updates, technical knowledge, and lessons learned as each city develops its speed safety camera program. In these meetings, agency representatives trade information on everything from drafting Use Policies to public messaging strategies.

Glendale has greatly benefited from lessons learned by other cities, especially San Francisco and Oakland, since they are slightly ahead in deploying their programs. A key area of knowledge transfer has been the technical and procedural adaptations made by Verra Mobility to meet AB 645’s requirements. For instance, staff learned that Verra Mobility successfully configured its system to meet the tight citation timeline mandated by the bill. This was possible because Verra had expedited its integration with California’s DMV system to successfully retrieve information necessary to cite vehicle owners. By learning from San Francisco’s and Oakland’s early experiences, Glendale is positioned to implement a speed safety camera program that leverages the collective wisdom of all six pilot cities.

FISCAL IMPACT
The contract with Verra Mobility for the design, installation, maintenance, citation processing, and operation of automated speed safety camera systems will cost approximately $486,500 per year, for a total not-to-exceed amount of $3,405,500, which was included as a part of the FY 2025-26 budget. No new appropriation is being requested at this time. The City Council approved funding is outlined below:

Existing Appropriation
Amount Account String Funding Source
$ 486,500 GL: 43110-1010-PWD-7516-P0000 General Fund
Department Cost Center Program
Public Works
Department
Traffic Signals

ENVIRONMENTAL REVIEW (CEQA/NEPA)
The activity under consideration is categorically exempt either as a Class 1 project pursuant to CEQA Guidelines section 15301, which consists, among other things, of minor alterations to existing public facilities or mechanical equipment; or, in the alternative, as a Class 3 project pursuant to 15303, which consists, among other things, of the construction and location of limited numbers of new, small facilities. In any event, it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment; thus, it is exempt from CEQA pursuant to 80 of 379
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CEQA Guidelines section 15061(b)(3).

CAMPAIGN DISCLOSURE
This item is exempt from campaign disclosure requirements.

ALTERNATIVES TO STAFF RECOMMENDATION

1. Direct staff to prepare and publish a unique RFP to solicit bids from qualified speed safety camera vendors. This alternative would significantly delay the implementation of Glendale’s speed safety camera program. The earliest deployment of the program would be pushed back by the time required for proposal solicitation, evaluation, vendor selection, and Council approval of a new contract.

This alternative compromises the timely rollout of an important traffic safety initiative and could result in higher costs and less favorable terms than those available through the existing competitively bid cooperative contract.

2. The City Council may consider any other alternative not proposed by staff.

ADMINISTRATIVE ACTION
Submitted by:

Daniel Hernandez, Director of Public Works
Prepared by:

Sarkis Oganesyan, Assistant Director of Public Works/City Engineer Pastor Casanova, T.E., Principal Traffic Engineer
Arek Harmandayan, T.E., Senior Traffic Engineer
Approved by:

Roubik R. Golanian, P.E., City Manager

EXHIBITS/ATTACHMENTS
Exhibit A: City of Oakland Contract -American Traffic Solutions, Inc. DBA Verra Mobility Exhibit B: Contract Letter from Verra Mobility
Exhibit C: AB-645 Speed Camera System Nine Locations
Exhibit D: AB-645 Speed Safety System Impact Report
Exhibit E: AB-645 Speed Safety System Use Policy
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RESOLUTION NO. _____________________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA, DISPENSING WITH COMPETITIVE BIDDING; AND AUTHORIZING

THE CITY MANAGER OR A DESIGNEE TO EXECUTE AN AGREEMENT WITH AMERICAN TRAFFIC SOLUTIONS, INC. (DBA VERRA MOBILITY) TO IMPLEMENT

AND OPERATE AUTOMATED SPEED SAFETY CAMERA SYSTEMS FOR A TERM

OF FIVE YEARS, WITH TWO OPTIONAL ONE-YEAR EXTENSIONS, IN AN AMOUNT NOT TO EXCEED $3,405,500.

WHEREAS, the City of Glendale is one of six California cities authorized to participate in a five-year Speed Safety System Pilot Program under Assembly Bill 645 (AB 645), which enables the use of automated speed enforcement to help reduce speeding and speed-related collisions; and
WHEREAS, AB 645 requires that, prior to implementing the Speed Safety System Pilot Program, each participating jurisdiction adopt a Speed Safety System Use Policy and Speed Safety System Impact Report, both of which the City Council adopted on April 29, 2025; and
WHEREAS, AB 645 authorizes a participating jurisdiction with the City of Glendale’s population to operate up to nine speed safety camera systems at one time; and
WHEREAS, the Speed Safety System Impact Report approved on April 29, 2025, identifies nine locations for placement of speed safety camera systems, the implementation of which requires engaging a qualified vendor to provide the design, installation, maintenance, citation processing, and operation of speed safety camera systems; and
WHEREAS, the City of Oakland conducted a competitive solicitation for a vendor to implement its Speed Safety System Pilot Program consisting of 18 speed safety camera systems, releasing a Request for Proposals (“RFP”) on December 24, 2024; and
WHEREAS, having evaluated experience, technical specifications, oral/solution demonstration, and cost, the City of Oakland awarded an Agreement to Provide Information Technology Products and Related Services to American Traffic Solutions, Inc. (dba Verra Mobility) (“Verra”), based upon its depth of experience locally and globally, its cost-competitiveness, and other considerations; and WHEREAS, following its own RFP released on May 31, 2024, the San Francisco Municipal Transportation Agency (“SFMTA”) also awarded Verra an agreement to implement its Speed Safety System Pilot Program consisting of 33 speed safety camera systems based upon a best-value evaluation in which Verra’s proposal received the highest ranking; and
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WHEREAS, the Agreement to Provide Information Technology Products and Related Services between the City of Oakland and Verra (“Oakland Agreement”) expressly provides that other agencies may utilize, i.e., piggyback upon, the Oakland Agreement to obtain information technology products and services with the City of Oakland’s prior written consent; and
WHEREAS, even if the City of Oakland does not grant its written consent for the City of Glendale to piggyback upon the Oakland Agreement, Verra will honor the fixed fee per month per camera location for the goods and services set forth in the Oakland Agreement; and
WHEREAS, the fixed fee per month per camera location set forth in the Oakland Agreement is significantly lower than the fees that less experienced vendors proposed in response to the City of Oakland and SFMTA RFPs; and
WHEREAS, leveraging the City of Oakland RFP and the Oakland Agreement would enable the City of Glendale to secure advantageous pricing for a near-turnkey operation, avoid a lengthy RFP process of its own, and proceed directly to contract formation and Speed Safety System Pilot Program implementation, reducing the project timeline by several months; and
WHEREAS, an exemption to competitive bidding may be found where the City Council determines that it is in the best interest of the City to dispense with competitive bidding; and
WHEREAS, given the need to engage a qualified vendor that can implement the Speed Safety System Pilot Program cost-effectively, it appears that adequate justification exists and it is in the City’s best interest—upon the recommendation of the Director of Public Works—to dispense with competitive bidding and to authorize the City Manager or a designee to execute an agreement with American Traffic Solutions, Inc. (dba Verra Mobility) to implement and operate automated speed safety camera systems for a term of five years, with two optional one-year extensions, in a total amount not to exceed $3,405,500.

NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF GLENDALE, CALIFORNIA:

1. The foregoing facts are deemed to be true and correct and are a basis for dispensing with competitive bidding and authoring the execution of a contract with a single source for the implementation and operation of automated speed safety camera systems.

2. The Council hereby:

A. Dispenses with competitive bidding; and
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B. Authorizes the City Manager or a designee to execute an agreement with American Traffic Solutions, Inc. (dba Verra Mobility) to implement and operate automated speed safety camera systems for a term of five years, with two optional one-year extensions, in a total amount not to exceed $3,405,500, either by:
a. Piggybacking on the Agreement to Provide Information Technology Products and Related Services between the City of Oakland and Verra; or, in the alternative,
b. Contracting with Verra directly at the same fixed fee per month per camera location for the goods and services set forth in the Agreement to Provide Information Technology Products and Related Services between the City of Oakland and Verra.

Adopted this _______ day of _____________, 2025.
_____________________
Mayor
ATTEST:
_______________________
City Clerk
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STATE OF CALIFORNIA )
) SS

COUNTY OF LOS ANGELES )
I, Suzie Abajian, Ph.D., City Clerk of the City of Glendale, certify that the foregoing Resolution was adopted by the Council of the City of Glendale, California, at a regular meeting held on ________ day of _______________, 2025, and that same was adopted by the following vote:

Ayes:

Noes:

Absent:

Abstain:
__________________________
City Clerk
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Automated Speed Safety Camera System Page 1 of 60 Template Rev.3.24.2025

AGREEMENT

TO PROVIDE INFORMATION TECHNOLOGY

PRODUCTS AND RELATED SERVICES

BETWEEN

THE CITY OF OAKLAND
AND
AMERICAN TRAFFIC SOLUTIONS, INC. (DBA VERRA

MOBILITY)
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Automated Speed Safety Camera System Page 2 of 60 Template Rev.3.24.2025 Table of Contents

1. Statement of Work

2. Compensation and Payment

3. Initial Term

4. Scope, Ownership, Use and Distribution or Sharing of City Data

5. Security of City Data

6. Data Incident

7. Contractor Warranties

8. Ownership of Intellectual Property

9. Limitation on Liability

10. Bankruptcy

11. Termination

12. Notices

13. Independent Contractor

14. Authority

15. Survival
EXHIBIT 1
CITY’S CONTRACTS AND COMPLIANCE PROVISIONS
101. Priority of Documents
102. Conditions Precedent
103. Access/Security of City Information Technology Systems 104. Acceptance
105. Amendments
106. Indemnification
107. Dispute Resolution
108. Agents/Brokers
109. Publicity
110. Conflict of Interest
111. Validity of Contracts
112. Governing Law
113. Headings
114. Construction
115. Waiver
116. Attorney’s Fees
117. Counterparts
118. Remedies Cumulative
119. Entire Agreement of the Parties
120. Right to Offset
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Automated Speed Safety Camera System Page 3 of 60 Template Rev.3.24.2025 121. Time is of the Essence
122. Proprietary or Confidential Information
123. Business Tax Certificate
124. Compliance with State and/or Federal Standard
125. Inspection of Books and Records/Right to Audit
126. Non-Discrimination/Equal Employment Practices
127. Americans With Disabilities
128. Local and Small Local business Enterprise Program (L/SLBE) 129. Other Applicable Ordinances
a. Living Wage Ordinance
b. Minimum Wage Ordinance
c. Equal Benefits Ordinance
d. Nuclear Free Zone
e. Slavery Era Disclosure
130. City of Oakland Campaign Contribution Limits
131. Insurance
132. Political Prohibition
133. Religious Prohibition
134. Prompt Payment Ordinance
135. Arizona and Arizona-Based Businesses
136. Dispute Disclosure
137. Border Wall Ordinance
138. Sanctuary City Contracting and Investment Ordinance 139. Assignment
140. Third Party Beneficiary
141. Severability/Partial Validity
142. Force Majeure
143. Performance Bond
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Automated Speed Safety Camera System Page 4 of 60 Template Rev.3.24.2025 This agreement to provide Information Technology Products and Related Services (“Agreement”) is made by and between the CITY OF OAKLAND (“City”), a municipal corporation, located at One Frank H. Ogawa Plaza, Oakland, California 94612, and American Traffic Solutions, Inc. (dba Verra Mobility), a Corporation located 1150 North Alma School Road, Mesa, Arizona 85201, (collectively the “Parties”) and shall be effective on the date the Agreement is executed by all Parties (“Effective Date”).

RECITALS
This Agreement is made with reference to the following facts and objectives:

A. WHEREAS, the City Council has authorized the City Administrator through. to enter into contracts for professional or specialized services where, as here, the mandates of Oakland City Charter Section 902(e) have been met for this project through Resolution 90764 C.M.S; and B. WHEREAS, this contract was competitively procured through RFP #329523; and C. WHEREAS, Contractor provides automated speed safety camera hardware and/or software; and
D. WHEREAS, this Agreement is being funded by a $2M grant from the Alameda County Transportation Commission, $500,000 in Fund 2219 Bicycle and Pedestrian Funds, and future speed camera program revenue; and
E. WHEREAS, City wishes to acquire Contractor’s Services by the terms specifically set forth in this Agreement; and
F. WHEREAS, the following Exhibits and Schedules are attached to and incorporated by this reference into this Agreement:

Exhibit 1 City’s Contracts and Compliance Provisions
Exhibit 2 Statement of Work
Exhibit 3 Contractor’s Cybersecurity Questionnaire
Exhibit 4 City’s Schedules
Exhibit 5 Contractor’s Statement of Ownership of Intellectual Property

NOW THEREFORE, CITY AND CONTRACTOR COVENANT AND AGREE AS FOLLOWS:

1. STATEMENT OF WORK
Contactor avers and covenants to provide the Services set forth in Exhibit 2 the Statement of Work (“SOW”).

2. COMPENSATION AND PAYMENT
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Automated Speed Safety Camera System Page 5 of 60 Template Rev.3.24.2025 City will pay Contractor for its Services the firm, fixed price set forth in the SOW which shall, in no event, exceed $4,860,000. Contractor shall invoice City for its Services as set forth in the SOW. City will pay Contractor’s invoice within thirty (30) days of City’s receipt of Contractor’s invoice. All such payments from the City shall be in immediately available funds and in U.S. dollars. City may withhold payment for non-performance, delayed deliverables, or breach of contract. City maintains audit rights over invoices and supporting documentation.

3. INITIAL TERM
The Agreement shall begin on October 1, 2025 and end on October 1, 2031 unless extended by an amendment pursuant to Section 105 (“Amendments”) or earlier terminated pursuant to Section 11 (“Termination”) herein.

4. SCOPE, OWNERSHIP, USE AND DISTRIBUTION OR SHARING OF CITY DATA
a. Scope of City Data
With the exception of that information which is publicly known or available as set forth in Section 122 (c) of the Agreement (“Proprietary or Confidential Information”), City data (“Data”) shall consist of any and all data disclosed or provided by the City to Contractor, any and all data resulting from Contractor providing its Services to City under this Agreement, whether pursuant or incidental to the purposes of the Agreement, whether or not delivered to the City including, but not limited to, all data, files, documentation, information, communications, media, whether intangible or tangible, whether provided directly or indirectly by Contractor to provide its Services, together with any and all results of Contractor’s providing of its Services, including all data Contractor accesses, collects, modifies, develops as work product, or otherwise generates.
b. Ownership
All Data, including, but not limited to, the Data created and residing on Contractor’s Service Platform, shall be the exclusive property of and all ownership rights therein shall vest in the City. To the extent necessary, Contractor hereby assigns to the City any and all rights which arise out of City Data or are the results of the services Contractor provides using City Data under the Agreement. This provision shall not apply to Data defined as Exceptions under Section 122 (c) (“Proprietary or Confidential Information”). c. Use of City Data
Contractor avers and covenants to not use City Data for any purpose whatsoever other than to fulfill its obligations to City under the Agreement. Impermissible use includes, but is not limited to, in any way, sharing or distributing the Data developed during or resulting from the provision of its Services hereunder other than as expressly provided in Section 4(d) hereunder. Contractor and its subcontractors may use City Data to provide the services to the 90 of 379
Automated Speed Safety Camera System Page 6 of 60 Template Rev.3.24.2025 City, which may include processing City Data using artificial intelligence solutions, including generative AI. City Data will not be used to train, develop, or optimize any artificial intelligence solution outside of Contractor’s own environment or any environment operated by a Contractor subcontractor. Data must be returned and securely destroyed upon termination. The Contractor must allow real-time access to City Data throughout the term of the agreement, and export of usable data upon termination. Contractor shall not claim any proprietary interest in metadata, anonymized data, or analytics derived from City Data.

Contractor shall fully indemnify City for any claims against City resulting from Contractor’s use of City Data in violation of this provision.

If cloud services are used, the city requires data residency in the United States and Compliance with California Consumer Privacy Act (CCPA) and CPRA. No subcontractors may host or process data offshore without written City Approval. d. Distribution or Sharing of City Data

Notwithstanding any other law or provision of this Agreement, Contractor shall, during its provision of Services to City as called for hereunder, take all steps necessary to assure that all Data resulting from its Services is kept confidential and disclosed: (1) only to Contractor’s personnel, agents or subcontractors with an absolute need to have access to the Data, who have executed a Confidentiality Agreement with Contractor sufficient to enable Contractor to comply with the requirements of this Section 4, with Contractor remaining liable for any breach of this Section 4 by its personnel, agents or subcontractors; and (2) to the City Project Manager for such dissemination as the City Project Manager, in its sole discretion, determines should be made; or (3) as required by law.

Contractor shall fully indemnify City for any claims against City resulting from Contractor’s distribution or sharing of the Data in violation of this provision.

5. SECURITY OF CITY DATA
a. City Data is highly sensitive, confidential and is of paramount importance to the City because unauthorized disclosures of the City Data could seriously harm City and possibly third parties. Contractor acknowledges that City, in entering into this Agreement with Contractor, is relying upon Contractor’s professional expertise, know-how, judgment, experience and its representations in its System Security per Contractor’s responses to the Cybersecurity Questionnaire (Exhibit 3-Vendor Cybersecurity Questionnaire) that the integrity of the security, availability and processing of its System protects and preserves the confidentiality and privacy of the City Data.

Further, Contractor warrants that, at all times, Contractor will use industry-standard management practices, technologies and security to protect the integrity, safety and security of City Data in both physical and electronic form and that its System will maintain and ensure 91 of 379
Automated Speed Safety Camera System Page 7 of 60 Template Rev.3.24.2025 that the City Data remains secure and does not through any of Contractor’s actions or lack of thereof become vulnerable to unauthorized access by third parties. b. Notwithstanding as may be otherwise provided in this Agreement and with the exception of those instances for which City is responsible, Contractor avers and covenants to be solely responsible for restoring and correcting any corruption to City Data that occur by reason of Contractor’s actions or lack thereof, including ransomware attacks upon Contractor, and to fully indemnify City for any claims against City resulting from corruption of City Data and other injuries ensuing from, but not limited to, the herein forestated events.

6. DATA INCIDENT
a. Contractor shall implement and maintain a program for managing unauthorized disclosures of access to, or use of City Data however they may occur (“Data Incident”). In case of a Data Incident, or if Contractor knows or reasonably suspects a Data Incident has occurred, Contractor shall, within 24 hours of confirmation of a Data Incident:
(i) Promptly, and in any case in a manner to ensure notice within 24 hours, notify City’s Director of Information Technology/Chief Information Office and Chief Security Officer, or their designees of the Data Incident or suspected Data Incident; (ii) Cooperate with City and law enforcement agencies, where applicable, to investigate and resolve the Data Incident, including without limitation by providing reasonable assistance to City in notifying injured third parties; and (iii) Otherwise comply with applicable laws governing data breach notification and response.
(iv) Contractor shall bear all costs associated with breach response, including notification, credit monitoring (minimum 12 months), forensic investigation, and regulatory penalties.
b. In case of a Data Incident or reasonably suspected Data Incident, Contractor shall, upon request by City:
(i) immediately conduct a reasonable investigation of the reasons for and circumstances surrounding such Data Incident or reasonably suspected Data Incident; (ii) use best efforts and take all necessary actions to prevent, contain, and mitigate the impact of, such Data Incident or reasonably suspected Data Incident; (iii) collect and preserve all evidence concerning the discovery, cause, vulnerability, remedial actions and impact related to such Data Incident or reasonably suspected Data Incident, which shall meet reasonable expectations of forensic admissibility; and
(iv) document the incident response and remedial actions taken in detail, which shall meet reasonable expectations of forensic admissibility. c. In addition, if the Data Incident results from Contractor’s breach of this Agreement or negligent or unauthorized act or omission, including without limitation those of its subcontractors or other agents, Contractor shall:
(i) Indemnify City for any reasonable expense related to notification of consumers; 92 of 379
Automated Speed Safety Camera System Page 8 of 60 Template Rev.3.24.2025 (ii) Provide 2 years of credit monitoring service to any affected individual. (iii) Contractor shall give City prompt access to such records related to a Data Incident as City may reasonably request. City will treat such records as Contractor’s Confidential Information pursuant to Section 122 below (“Proprietary or Confidential Information”). Contractor is not required to give City access to records that might compromise the security of Contractor’s other customers.
d. City will coordinate with Contractor on the content of any intended public statements or required notices for the affected individuals and/or notices to the relevant authorities regarding the Data Incident.
e. City reserves the right to direct communications and public disclosures related to the Data Incident.

7. CONTRACTOR WARRANTIES
Contractor represents and warrants that:
(a) it has the requisite experience, certifications, skills, and qualifications necessary to perform the Services:
(i) in a timely, competent, and professional manner, without the advice or direction of the City.
(ii) in accord with the highest standards for the profession, industry, specialization and practice of information technology including, without limitation, for those persons that are engaged in providing services of a like nature and complexity such as and including, without limitation, of: (a) technical design services to facilitate the use of information technology by cities and enterprises and end users, or (b) specialized technology-oriented solutions by combining the processes and functions of software, hardware, networks, telecommunications and electronics, or (c) cloud-based and internet systems and services such as Software as a Service (“SaaS”), or (d) system security and privacy advice and services; and
(iii) in accordance with applicable governmental requirements, statutes, regulations, rules, and ordinances including, without limitation, applicable system security and data privacy laws and regulations (“Law”). (b) it is able to fulfill the requirements of this Agreement and that failure to perform all of the Servicesrequired under this Agreement will constitute a material breach of the Agreement and may be cause for termination of the Agreement.
(c) it owns or has the unencumbered Intellectual Property Rights to provide the Services to City
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Automated Speed Safety Camera System Page 9 of 60 Template Rev.3.24.2025 (d) it owns or has the unencumbered rights to license and/or assign to the City, as provided in this Agreement, all results of its Services to the City hereunder. (e) the Services (i) will be free from defects in design, workmanship, and materials, delivered to City hereunder; (ii) will conform in all material respects to the Specifications. (f) it will use all reasonable efforts, including appropriate testing, to ensure that the Services do not contain viruses, contaminants, or other harmful code that may harm the City systems or City software.
(g) EXCEPT FOR THE EXPRESS REPRESENTATIONS AND

WARRANTIES MADE IN THIS AGREEMENT, CONTRACTOR MAKES NO

REPRESENTATION, ACKNOWLEDGEMENT, CONDITION OR WARRANTY OF ANY

KIND WHATSOEVER UNDER THIS AGREEMENT OR OTHERWISE, INCLUDING

WITHOUT LIMITATION, ANY STATUTORY, EXPRESS, IMPLIED OR OTHER

WARRANTIES OR ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR ANY

PARTICULAR PURPOSE REGARDING ANY SERVICES, DELIVERABLE OR ANY OTHER PRODUCT DELIVERED TO THE CITY UNDER THIS AGREEMENT.

8. OWNERSHIP OF INTELECTUAL PROPERTY
See Exhibit 5 Contractor’s Statement of Ownership of Intellectual Property

9. LIMITATION ON LIABILITY
(a) Either party's liability to the other party for any and all liabilities, claims or damages arising out of or relating to this Agreement, howsoever caused and regardless of the legal theory asserted shall not, in the aggregate, exceed the greater of three [3] times the total amount of the Agreement or the limits of Contractor’s IT Professional/Cyber Liability Insurance coverage per Schedule Q (“City’s Insurance Requirements”). (b) In no event shall either party be liable to the other for any punitive, exemplary, special, indirect, incidental or consequential damages (including, but not limited to, lost profits and lost business opportunities) arising out of or relating to this Agreement, regardless of the legal theory under which such damages are sought, and even if the parties have been advised of the possibility of such damages or loss. (c) This limitation on liability shall not apply to damages arising from Contractor’s Indemnification obligations as set forth in this Agreement including, but not limited to, Contractor’s breach of its duties and obligations under Sections 4, 5, 6. 13, 103, and 122 of this Agreement, nor due to fraud, bad faith, intellectual property infringement, bodily injury, death, intentional and willful misconduct, or grossly negligent acts 94 of 379
Automated Speed Safety Camera System Page 10 of 60 Template Rev.3.24.2025

10. BANKRUPTCY
All rights and licenses granted to the City pursuant to this Agreement are, and shall be deemed to be, for purposes of Section 365(n) of the U.S. Bankruptcy Code, licenses of rights to "intellectual property" as defined under Section 101 of the U.S. Bankruptcy Code. In a bankruptcy or insolvency proceeding involving Contractor, the parties agree that the City, as licensee of such rights, shall retain and fully exercise all of its rights and elections under the U.S. Bankruptcy Code, and the provisions thereof shall apply notwithstanding conflict of law principles. The parties further agree that, in the event of the commencement of a bankruptcy or insolvency proceeding by or against Contractor under the U.S. Bankruptcy Code, the City shall be entitled to a complete duplicate of any such intellectual property, including the source code for Contractor's licensed software and software it has used to provide City its Service hereunder regardless of whether Contractor has placed the source code in escrow, along with all embodiments of such intellectual property, to which the City would otherwise be entitled under this Agreement, and the same, if not already in the City's possession, shall be promptly delivered to the City (a) upon any such commencement of a bankruptcy proceeding upon written request therefore by the City, unless Contractor elects to continue to perform all of its obligations under this Agreement, or (b) if not delivered under (a) above, upon rejection of this Agreement by or on behalf of Contractor upon written request therefore by the City. If, in a bankruptcy or insolvency proceeding involving Contractor, the provisions of the U.S.

Bankruptcy Code referenced above are determined not to apply, the City shall nevertheless be entitled to no less than the protection offered by the provisions of the U.S. Bankruptcy Code with respect to its entitlement to and rights to the use and possession of all intellectual property to which the City has been granted rights under this Agreement notwithstanding the bankruptcy or insolvency of Contractor.

11. TERMINATION
(a) Termination for Breach. If Contractor breaches any material obligation under this Agreement and fails to cure the breach within 30 days of receipt of written notice from City of said breach, City may terminate the Agreement and, subject to the Limitation on Liability (Section 9), recover the pro rata portion of any prepaid but unused fees and all direct damages it incurs as a result of Contractor’s breach.
(b) Contractor may terminate this Agreement if City breaches a material provision of the Agreement and does not cure the breach within 30 days of written notice from Contractor of said breach.
(c) Termination for Convenience by City. City may terminate this Agreement for any reason at any time upon not less than sixty (60) days' prior written notice to Contractor.

After the date of such termination notice, Contractor shall not perform any further services or incur any further costs claimed to be reimbursable under this Agreement, any Purchase Order, Change Order, or Change Notice without the express prior written approval of City. As of the 95 of 379
Automated Speed Safety Camera System Page 11 of 60 Template Rev.3.24.2025 date of termination, City shall pay to Contractor for all Deliverables or Services it has Accepted but not yet paid Contractor.
(d) Transition Services after termination. In connection with the expiration or other termination of this Agreement or the expiration of this Agreement, Contractor may provide transition services as requested by City. Such transition services shall be subject to the pricing provided in this Agreement or any amendment thereto. (e) Upon termination, Contractor shall immediately return or destroy all City Data, at City’s election.

12. NOTICES
If either party shall desire or be required to give notice to the other, such notice shall be given in writing, via email and with certified mail or overnight delivery service that ensures delivery within 2 days, addressed to recipient as follows:

City of Oakland American Traffic Solutions, Inc.
250 Frank Ogawa Plaza, Suite 4344 (dba Verra Mobility)
Oakland, CA 94612 1150 North Alma School Road
Attn: Craig Raphael Mesa, Arizona 85201
[email protected] Attn: Nick Potiris
[email protected]

Any party to this Agreement may change the name or address of representatives for the purpose of this Notice Section by providing written notice to all other parties ten (10) business days before the change is deemed effective.

13. INDEPENDENT CONTRACTOR
(a) Rights and Responsibilities. City shall have no authority over or responsibility for employees and subcontractors of Contractor. It is expressly agreed that, in the performance of the services necessary to carry out this Agreement, Contractor shall be, and is, an independent contractor, and is not an employee of the City. Contractor has complete and sole discretion for the manner in which the Work and Services under this Agreement is performed. Contractor will determine the method, details and means of performing the Services described in the SOW. (b) Contractor acknowledges and agrees that (i) Contractor’s employees and subcontractors are under Contractor’s sole supervision, direction, and full control. of Contractor, and (ii) that Contractor controls the employment, direction, compensation and discharge of all persons assisting Contractor in the performance of Contractor’s services hereunder. Contractor shall be solely responsible for all matters relating to the payment of his/her employees, including compliance with Social Security, withholding and all other regulations governing such matters, 96 of 379
Automated Speed Safety Camera System Page 12 of 60 Template Rev.3.24.2025 and shall be solely responsible for Contractor's own acts and those of Contractor’s subordinates and employees.
(c) Contractor is responsible for paying, when due, all income taxes, including estimated taxes, incurred as a result of the compensation paid by the City to Contractor for services under this Agreement. On request, Contractor will provide the City with proof of timely payment.

Contractor agrees to indemnify the City for any claims, costs, losses, fees, penalties, interest, or damages suffered by the City resulting from Contractor’s failure to comply with this provision. (d) Non-Exclusive Relationship Contractor may perform services for, and contract with, as many additional clients, persons or companies as Contractor, in his or her sole discretion, sees fit.
(e) Cooperation of the City The City agrees to comply with all reasonable requests of Contractor necessary to the performance of Contractor’s duties under this Agreement. (f) Extra Work Contractor will do no extra work under this Agreement without first receiving prior written authorization from the City.

14. AUTHORITY
Each individual executing this Agreement or any Purchase Order or Amendment, hereby represents and warrants that he or she has the full power and authority to execute this Agreement or such Purchase Order, or Amendment on behalf of the named party such individual purports to bind.

15. SURVIVAL
All provisions of this Agreement, including its Exhibits, which by their terms should survive, shall survive the expiration or termination of this Agreement. [SIGNATURE BLOCK ON FOLLOWING PAGE]
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Automated Speed Safety Camera System Page 13 of 60 Template Rev.3.24.2025 SO AGREED:

City of Oakland, Contractor:

AMERICAN TRAFFIC SOLUTIONS
INC. (DBA VERRA MOBILITY), A

CORPORATION HEADQUARTERED
IN MESA, ARIZONA 2757599
____________________________________ ___________________________________ (City Administrator’s Office) (Date) (Signature) (Date) Approved for forwarding: __________________________________ Print Name
____________________________________ ___________________________________ (Department Head Signature) (Date) Title
Approved as to form and legality: 00266994 _
Business Tax Certificate No.
____________________________________ 90764 C.M.S _
(City Attorney’s Office Signature) (Date) Resolution No.

Jon Baldwin (Sep 26, 2025 17:52:22 CDT)
Jon Baldwin Sep 26, 2025 Jon Baldwin Executive Vice President Farrah Hussein (Oct 1, 2025 10:12:35 PDT) Oct 1, 2025 Josh Rowan (Oct 1, 2025 12:28:24 PDT) Oct 1, 2025 Laura Gonzales-Woodward
Jestin Johnson (Oct 6, 2025 13:47:15 PDT) Oct 6, 2025
98 of 379
Automated Speed Safety Camera System Page 14 of 60 Template Rev.3.24.2025 EXHIBIT 1
CITY’S CONTRACTS AND COMPLIANCE PROVISIONS
99 of 379
Automated Speed Safety Camera System Page 15 of 60 Template Rev.3.24.2025 101. Priority of Documents
In the event of conflicting provisions as between the following documents, except as otherwise expressly stated, the provisions shall govern in the following order: the Amendments to this Agreement, in reverse chronological order of adoption, this Agreement and its Exhibits.

The Exhibits shall govern in numerical order as set out in this Agreement. 102. Conditions Precedent
(a) Contractor must provide City with the following before the Agreement will become effective:
(1) A copy of Contractor’s City of Oakland Business Tax License which must be kept current for the duration of the Agreement and shall be attached to this Agreement as part of the Contracts and Compliance Provisions (Exhibit 1). (2) A completed set of the City of Oakland Schedules which shall be attached to this Agreement as Exhibit 4.
(b) Contractor and City must complete, agree upon and execute a Statement of Work before the Agreement will become effective and which shall be attached to this Agreement and incorporated herein by this reference.
103. Access/Security of City Information Technology Systems If Contractor’s services hereunder require that Contractor access City’s Information Technology Systems (“City Systems”), Contractor shall not proceed with that City Systems work until Contractor first contacts and obtains prior written authorization from the City’s Director of Office of Information Technology, or his or her designee. The authorization shall be appended to the Agreement’s Statement of Work.

When accessing City’s Systems, Contractor warrants and covenants that:
(1) it will provide all information, reports, and data that fully informs the City with respect to any work Contractor performs, software deliverables, or products that Contractor provides or works on which alter or affect the City Systems, including without limitation, any source code, configurations and credentials necessary to access City Systems or make any such work, software, deliverables or products usable by the City. (2) the City Systems with which Contractor interfaces or to which Contractor has access, are protected from unauthorized access, disclosure, alteration or destruction to City Systems and will not through any of Contractor’s actions or lack of action thereof, including, but not limited to, those of its subcontractors or agents (“Agents”), become vulnerable to security breach or ransomware attack (“Unauthorized Access”). 100 of 379
Automated Speed Safety Camera System Page 16 of 60 Template Rev.3.24.2025 (3) It shall fully indemnify the City, its Councilmembers, officers, partners, agents (“Indemnitees”) (i) against any damages to City and its Indemnitees which result from Unauthorized Access to City Systems; and (ii) against claims brought by third parties (including, but not limited to, contractors, retirees, current and former employees) whose personally identifiable information or sensitive personal information is disclosed due to Unauthorized Access to City Systems resulting from Contractor’s Work. (4) In addition to its obligation to Indemnification obligations as set forth above, if an Unauthorized Access to City Systems occurs which is attributable to Contractor’s work hereunder, or breach of this Agreement or negligent or unauthorized act or omission including, without limitation, those of its subcontractors or other agents, Contractor shall treat the event as a Data Incident under Section 6 of this Agreement and take the steps set forth therein.

Further, Contractor agrees to maintain cybersecurity insurance which shall expressly be for the forestated Unauthorized Access and Events and shall be sufficient to fulfill its indemnification obligations hereunder.

Contractor shall also incorporate this provision in its entirety in any agreement with its subcontractors, or agents who perform work for Contractor on City Systems. 104. Acceptance
If the terms and conditions of the Agreement so require, the Parties agree that:
(a) When Contractor completes each Authorized Deliverable, the City shall have five (5) Business Days, or such longer period of time as the Parties may agree upon from the City’s receipt of the Deliverable to review and either provide its Acceptance of the Deliverable and an Acceptance Certificate or written notice of its rejection setting out in detail the reasons why such Deliverable failed to be Accepted such that the Deliverable complies with the requirements set out under this Agreement.
(b) For each Deliverable, when corrective action is required by the City’s written notice of deficiencies, Contractor shall have a Corrective Action Period of five (5) Business Days, or such longer period of time as the Parties may agree upon, to correct the deficiencies City has identified as provided herein.

1. For each Deliverable, Contractor shall be given at least two opportunities to correct the deficiencies identified by the City, unless the Parties otherwise mutually agree.

2. If Contractor fails to remedy a deficient Deliverable after both opportunities to remedy, then such failures shall constitute a material default of this Agreement.

3. Once the City Accepts a Deliverable City will issue Contractor an Acceptance Certificate which must accompany Contractor’s invoice to City for that Deliverable.

Changes to Deliverables for which the City has provided Acceptance will be handled through an Amendment as set out at Section 105 (“Amendments”) of this Agreement and Contractor will start no work on any change until the Parties have approved and executed any applicable Change Notice.
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Automated Speed Safety Camera System Page 17 of 60 Template Rev.3.24.2025 105. Amendments
Changes to the terms and conditions of the Agreement must be accomplished by a written Amendment executed by the parties’ authorized representatives. 106. Indemnification
(a) General Indemnification. Notwithstanding any other provision of this Agreement, Contractor shall indemnify and hold harmless (and at City’s request, defend) City, and each of their respective Councilmembers, officers, partners, agents, and employees (each of which persons and organizations are referred to collectively herein as "Indemnitees" or individually as "Indemnitee") from and against any and all liabilities (of every kind, nature and description), claims, lawsuits, losses, damages, demands, debts, liens, costs, judgments, obligations, administrative or regulatory fines or penalties, damages, (incidental or consequential) costs, actions or causes of action, and expenses, including reasonable attorneys' fees, (collectively referred to herein as “Actions”) caused by or arising out of :
(i) Any grossly negligent or willful acts or omissions in the course of performance by Contractor under this Agreement;
(ii) Any claim for personal injury (including death) or property damage to the extent based on the strict liability or caused by any negligent act, error or omission of Contractor;
(iii) Any unauthorized use or disclosure by Contractor of Confidential Information or protest of a Request For Information (“RFI”) as provided in Section 122 (“Proprietary or Confidential Information”) below.
(b) Proprietary Rights Indemnity. Contractor shall indemnify, defend, save and hold harmless Indemnitees from any and all Actions arising out of claims that the Services, infringe upon or violate the Intellectual Property Rights of others. If the Services will become the subject of an Action or claim of infringement or violation of the Intellectual Property Rights of a third party, City, at its option, in addition to requiring Contractor to indemnify it hereunder, shall require Contractor, at Contractor’s sole expense to: (1) procure for City the right to continue using the Services; or (2) replace or modify the Services so that no infringement or other violation of Intellectual Property Rights occurs, if City determines that:
(A) such replaced or modified Services will operate in all material respects in conformity with the then-current specifications for the Services; and (B) City’s use of the Services is not impaired thereby. Contractor’s obligations under this Agreement will continue uninterrupted with respect to the replaced or modified Services as if it were the original Services. (c) For the purposes of the indemnification obligations set forth herein, the term “Contractor” includes, without limitation, Contractor, its officers, directors, employees, representatives, agents, servants, sub consultants, and subcontractors. 102 of 379
Automated Speed Safety Camera System Page 18 of 60 Template Rev.3.24.2025 (d) Contractor acknowledges and agrees that it has an immediate and independent obligation to indemnify and defend Indemnitees from any Action which potentially falls within this Indemnification provision, which obligation shall arise at the time an Action is tendered to Contractor by City and continues at all times thereafter, without regard to any alleged or actual contributory negligence of any Indemnitee. Notwithstanding anything to the contrary contained herein, Contractor’s liability under this Agreement shall not apply to any Action arising from the sole negligence, active negligence or willful misconduct of an Indemnitee. (e) City shall give Contractor prompt written notice of any Action and shall fully cooperate with Contractor in the defense and all related settlement negotiations to the extent that cooperation does not conflict with City’s interests. Notwithstanding the foregoing, City shall have the right, if Contractor fails or refuses to defend City with Counsel acceptable to City, to engage its own counsel for the purposes of participating in the defense. In addition, City shall have the right to withhold payments due Contractor in the amount of reasonable defense costs actually incurred. In no event shall Contractor agree to the settlement of any claim described herein without the prior written consent of City. (f) All of Contractor’s indemnification obligations hereunder are intended to apply to the fullest extent permitted by law (including, without limitation, California Civil Code Section 2782) and shall survive the expiration or sooner termination of this Agreement. 107. Dispute Resolution
Any Party may commence said resolution efforts by giving notice, in writing, to any other Party. Such notice shall include at least a description of the Dispute and any remedial action that the Party commencing the resolution procedure asserts would resolve the Dispute.

Upon receiving such notice, the Party against whom the Dispute is brought shall respond in writing within five (5) Business Days. The Parties shall then meet and confer in a good faith attempt to resolve the Dispute.
108. Agents/Brokers
Contractor warrants that Contractor has not employed or retained any subcontractor, agent, company or person other than bona fide, full-time employees of Contractor working solely for Contractor, to solicit or secure this Agreement, and that Contractor has not paid or agreed to pay any subcontractor, agent, company or persons other than bona fide employees any fee, commission, percentage, gifts or any other consideration, contingent upon or resulting from the award of this Agreement. For breach or violation of this warranty, the City shall have the right to rescind this Agreement without liability or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage or gift.
109. Publicity
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Automated Speed Safety Camera System Page 19 of 60 Template Rev.3.24.2025 Upon City’s prior written approval, any publicity generated by Contractor for the project funded pursuant to this Agreement, during the term of this Agreement or for one year thereafter, will make reference to the contribution of the City of Oakland in making the project possible. The words “City of Oakland” will be explicitly stated in all pieces of publicity, including but not limited to flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles.

City staff will be available whenever possible at the request of Contractor to assist Contractor in generating publicity for the project funded pursuant to this Agreement. Contractor further agrees to cooperate with authorized City officials and staff in any City-generated publicity or promotional activities undertaken with respect to this project. 110. Conflict of Interest
(a) Contractor
The following protections against conflict of interest will be upheld:
(1) Contractor certifies that no member of, or delegate to the Congress of the United States shall be permitted to share or take part in this Agreement or in any benefit arising therefrom.
(2) Contractor certifies that no member, officer, or employee of the City or its designees or agents, and no other public official of the City who exercises any functions or responsibilities with respect to the programs or projects covered by this Agreement, shall have any interest, direct or indirect in this Agreement, or in its proceeds during his/her tenure or for one year thereafter.
(3) Contractor shall immediately notify the City of any real or possible conflict of interest between work performed for the City and for other clients served by Contractor. (4) Contractor warrants and represents, to the best of its present knowledge, that no public official or employee of City who has been involved in the making of this Agreement, or who is a member of a City board or commission which has been involved in the making of this Agreement whether in an advisory or decision-making capacity, has or will receive a direct or indirect financial interest in this Agreement in violation of the rules contained in California Government Code Section 1090 et seq., pertaining to conflicts of interest in public contracting. Contractor shall exercise due diligence to ensure that no such official will receive such an interest.
(5) Contractor further warrants and represents, to the best of its present knowledge and excepting any written disclosures as to these matters already made by Contractor to City, that (1) no public official of City who has participated in decision-making concerning this Agreement or has used his or her official position to influence decisions regarding this Agreement, has an economic interest in Contractor or this Agreement; and (2) this Agreement will not have a direct or indirect financial effect on said official, the official’s spouse 104 of 379
Automated Speed Safety Camera System Page 20 of 60 Template Rev.3.24.2025 or dependent children, or any of the official’s economic interests. For purposes of this paragraph, an official is deemed to have an “economic interest” in any (a) for-profit business entity in which the official has a direct or indirect investment worth $2,000 or more, (b) any real property in which the official has a direct or indirect interest worth $2,000 or more, (c) any for-profit business entity in which the official is a director, officer, partner, trustee, employee or manager, or (d) any source of income or donors of gifts to the official (including nonprofit entities) if the income totaled more than $500 in the previous 12 months, or value of the gift totaled more than $350 the previous year. Contractor agrees to promptly disclose to City in writing any information it may receive concerning any such potential conflict of interest. Contractor’s attention is directed to the conflict of interest rules applicable to governmental decision-making contained in the Political Reform Act (California Government Code Section 87100 et seq.) and its implementing regulations (California Code of Regulations, Title 2, Section 18700 et seq.). (6) Contractor understands that in some cases Contractor or persons associated with Contractor may be deemed a “City officer” or “public official” for purposes of the conflict of interest provisions of Government Code Section 1090 and/or the Political Reform Act. Contractor further understands that, as a public officer or official, Contractor or persons associated with Contractor may be disqualified from future City contracts to the extent that Contractor is involved in any aspect of the making of that future contract (including preparing plans and specifications or performing design work or feasibility studies for that contract) through its work under this Agreement.
(7) Contractor shall incorporate or cause to be incorporated into all subcontracts for work to be performed under this Agreement a provision governing conflict of interest in substantially the same form set forth herein. (b) No Waiver. Nothing herein is intended to waive any applicable federal, state or local conflict of interest law or regulation.
(c) Remedies and Sanctions. In addition to the rights and remedies otherwise available to the City under this Agreement and under federal, state and local law, Contractor understands and agrees that, if the City reasonably determines that Contractor has failed to make a good faith effort to avoid an improper conflict of interest situation or is responsible for the conflict situation, the City may (1) suspend payments under this Agreement, (2) terminate this Agreement, (3) require reimbursement by Contractor to the City of any amounts disbursed under this Agreement. In addition, the City may suspend payments or terminate this Agreement whether or not Contractor is responsible for the conflict of interest situation. 111. Validity of Contracts
The Oakland City Council must approve all Agreements greater than $250,000. This Agreement shall not be binding or of any force or effect until signed by the City Administrator or his or her designee and approved as to form and legality by the City Attorney or his or her designee.
112. Governing Law
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Automated Speed Safety Camera System Page 21 of 60 Template Rev.3.24.2025 This Agreement shall be governed and construed in accordance with the laws of the State of California, without reference to its conflicts of laws principles. Any action or proceeding to enforce the terms of this Agreement shall be brought in the courts of Alameda County, Oakland, California and each party agrees to waive any objections to personal jurisdiction and venue in the courts of Alameda County, Oakland, California. 113. Headings
Headings and captions used to introduce Sections and paragraphs of this Agreement are for convenience, only, and have no legal significance.
114. Construction
(a) Acceptance or acquiescence in a prior course of dealing or a course of performance rendered under this Agreement or under any Change Order, or Change Notice, shall not be relevant in determining the meaning of this Agreement even though the accepting or acquiescing party has knowledge of the nature of the performance and opportunity for objection.
(b) The language in all parts of this Agreement and any Purchase Order, Change Order, or Amendment, shall in all cases be construed in whole, according to its fair meaning, and not strictly for or against, either Contractor, City regardless of the drafter of such part. 115. Waiver
No covenant, term, or condition of this Agreement may be waived except by written consent of the party against whom the waiver is claimed and the waiver of any term, covenant or condition of this Agreement shall not be deemed a waiver of any subsequent breach of the same or any other term, covenant or condition of this Agreement. 116. Attorneys’ Fees
If either party commences an action or proceeding to determine or enforce its rights hereunder, the prevailing party shall be entitled to recover from the losing party all expenses reasonably incurred, including court costs, reasonable attorneys' fees and costs of suit as determined by the court.
117. Counterparts
This Agreement may be executed in any number of identical counterparts, any set of which signed by both parties shall be deemed to constitute a complete, executed original for all purposes.
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Automated Speed Safety Camera System Page 22 of 60 Template Rev.3.24.2025 118. Remedies Cumulative
The rights and remedies of City provided in this Agreement shall not be exclusive and are in addition to any other rights and remedies provided by law, including the California Uniform Commercial Code.

If any term or provision of this Agreement, or the application of any term or provision of this Agreement to a particular situation, shall be finally found to be void, invalid, illegal or unenforceable by a court of competent jurisdiction, then notwithstanding such determination, such term or provision shall remain in force and effect to the extent allowed by such ruling and all other terms and provisions of this Agreement or the application of this Agreement to other situation shall remain in full force and effect.

Notwithstanding the foregoing, if any material term or provision of this Agreement or the application of such material term or condition to a particular situation is finally found to be void, invalid, illegal or unenforceable by a court of competent jurisdiction, then the Parties hereto agree to work in good faith and fully cooperate with each other to amend this Agreement to carry out its intent.
119. Entire Agreement of the Parties
This Agreement supersedes any and all Agreements, either oral or written, between the parties with respect to the rendering of services by Contractor for the City and contains all of the representations, covenants and Agreements between the parties with respect to the rendering of those services. Each party to this Agreement acknowledges that no representations, inducements, promises or Agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not contained in this Agreement, and that no other Agreement, statement or promise not contained in this Agreement will be valid or binding. 120. Right to Offset (NOT APPLICABLE)
All claims for money or to become due from City shall be subject to deduction or offset by City from any monies due Contractor by reason of any claim or counterclaim arising out of this Agreement or any Purchase Order, Change Order, or Change Notice or any other transaction with Contractor. To the extent that there are amounts due to the City and to a state or federal funding agency, and the amount of the offset is insufficient to pay such amount in full, the amount of the offset shall be prorated between the City and such state or federal funding agency in proportion to the amounts due them.
121. Time is of the Essence (NOT APPLICABLE)
The Special Circumstances of this Agreement require Contractor’s timely performance of its obligations under this Agreement. Therefore, time is of the essence in the performance of this Agreement.
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Automated Speed Safety Camera System Page 23 of 60 Template Rev.3.24.2025 122. Proprietary or Confidential Information
(a) Confidentiality Obligations. Confidential Information shall mean all proprietary or confidential information disclosed or made available by the other Party pursuant to this Agreement that is identified as confidential or proprietary at the time of disclosure or is of a nature that should reasonably be considered to be confidential, and includes but is not limited to the terms and conditions of this Agreement, which includes all Exhibits and Schedules, and all business, technical and other information (including without limitation, all product, services, financial, marketing, engineering, research and development information, product specifications, technical data, data sheets, software, inventions, processes, training manuals, know-how and any other information or material), disclosed from time to time by the disclosing Party to the receiving Party, directly or indirectly in any manner whatsoever (including without limitation, in writing, orally, electronically, or by inspection); provided, however, that Confidential Information shall not include the Content that is to be published on the website(s) of either Party. (b) Each Party agrees to keep confidential and not disclose to any third party and to use only for purposes of performing or as otherwise permitted under this Agreement, any Confidential Information. The receiving Party shall protect the Confidential Information using measures similar to those it takes to protect its own confidential and proprietary information of a similar nature but not less than reasonable measures. Each Party agrees not to disclose the Confidential Information to any of its Representatives except those who are required to have the Confidential Information in connection with this Agreement and then only if such Representative is either subject to a written confidentiality agreement or otherwise subject to fiduciary obligations of confidentiality that cover the confidential treatment of the Confidential Information.
(c) Exceptions. The obligations of this Section 122 shall not apply if receiving Party can prove by appropriate documentation, where appropriate, that such Confidential Information (i) was known to the receiving Party as shown by the receiving Party’s files at the time of disclosure thereof, (ii) was already in the public domain at the time of the disclosure thereof, (iii) entered the public domain through no action of the receiving Party subsequent to the time of the disclosure thereof, (iv) is or was independently developed by the Contractor without access to or use of the Confidential Information; (v) was provided to the Contractor by a third party who, to the best of the Contractor’s knowledge, was not bound by any confidentiality obligation related to such Confidential Information; or (vi) is required by law or government order to be disclosed by the receiving Party, provided that the receiving Party shall (i) notify the disclosing Party in writing of such required disclosure as soon as reasonably possible prior to such disclosure, (ii) use its commercially reasonable efforts at its expense to cause such disclosed Confidential Information to be treated by such governmental authority as trade secrets and as confidential.
(d) Contractor acknowledges that City is subject to public disclosure laws and that City will comply with requests for information (“RFI”), as it is required to do under the federal Freedom of Information Act, California Public Records Act, City of Oakland Sunshine Act or judicial or administrative court order. Contractor acknowledges that an RFI may pertain to any and all documentation associated with City’s use of Contractor’s Services. Contractor further 108 of 379
Automated Speed Safety Camera System Page 24 of 60 Template Rev.3.24.2025 acknowledges that it is obligated to assist and cooperate with City by producing all documentation that City requests as responsive to the RFI so that City may comply with its statutory obligations. City agrees to give Contractor as timely written notice as possible of the RFI such that Contractor may oppose the RFI or exercise such other rights at law as Contractor believes it has. However, Contractor must produce all RFI responsive documents City has requested to City and City will comply with the RFI unless, within the time frame established by the statute, judicial or court order under which the RFI is made, Contractor procures a Temporary Restraining Order or similar injunctive relief from a court or other tribunal of competent jurisdiction ordering City not to comply with that portion of the RFI which Contractor protests, pending final determination of Contractor’s protest of the RFI. Contractor further agrees to accept City’s tender of defense and to indemnify City and pay all City costs of defense in any litigation brought against City with respect to City not complying with that portion of an RFI that Contractor protests and will hold City harmless against any claims, attorneys’ fees, damages, fines, judgments, or administrative penalties, which may arise from any such actions. (e) Notwithstanding the provisions of Section 122(d) above, when Contractor’s Services produce highly sensitive data, reports and other records, (“Records”) which mandate that both the City and Contractor take every lawful step to establish that the Records be exempted from disclosure. Contractor’s failure or refusal to also take action to protect the Records from disclosure shall be considered a material breach of the Agreement. 123. Business Tax Certificate
Contractor shall obtain and provide proof that it has a valid City business tax certificate.

Said certificate must remain valid during the duration of this Agreement. 124. Compliance with State and/or Federal Standard (NOT APPLICABLE) By executing this Agreement, Contractor certifies that Contractor is not suspended, debarred, or otherwise excluded from participation in federal assistance programs. Contractor has submitted Schedule Z, Certification of Debarment and Suspension, attached hereto and incorporated by reference herein.
125. Inspection of Books and Records/Right to Audit
(a) During the term of this Agreement, and for a period of four (4) years after the termination of this Agreement, or two (2) years after the closure of any disputed matter, whichever occurs later, (the “Audit Period”), Contractor shall maintain financial and operational records related to this Agreement or to any other Agreement with City. Contractor shall make all books and records open to inspection by the governing agency, City Auditor or their individually assigned designee during normal business hours at a location within a twenty-five (25) mile radius of the City of Oakland for the period of this contract and for a period of four years after the close of each contract year.
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Automated Speed Safety Camera System Page 25 of 60 Template Rev.3.24.2025 (b) During the Audit Period, Contractor hereby grants to City or its designee(s), upon one (1) days prior notice to Contractor, access to and the right to make copies of any of Contractor’s books, statements, documents, papers or records (“Financial Information”) which arise from or relate to the terms and conditions of this Agreement and the performance of any services pursuant to this Agreement, or any other Agreement between the parties, in order to permit City to conduct audits, examinations, excerpts and transition audits (collectively hereafter referred to as “Audit or Audits”). Contractor authorizes the City Auditor or his designee to obtain such information directly from these sources. City’s right to Audit and to make copies shall apply whether such Financial Information is located at Contractor’s offices or at Contractor’s banks, financial institutions or lenders, or at the offices of Contractor’s financial consultants, accountants or bookkeepers. For the purposes of such Audit, Contractor waives its right to the confidentiality of all Financial Information and Contractor authorizes the City or its designee(s) to access, obtain and make copies of Financial Information directly from Contractor’s banks, financial institutions or lenders, or from Contractor’s financial consultants, accountants or bookkeepers.
(c) Such Audits may be performed by City through its employees or by its designees including, without limitation, a third-party auditor retained by City. City’s right to Audit under this Section 124 is independent, separate and distinct from any right to audit such books and records reserved by law or contract, or as a condition of funding, by the county, state or federal government. (d) If any Audit of Contractor’s invoices or other records reveals any variance from any invoice to City, or of any amount of funds provided to Contractor by City which is in excess of the amount actually due to Contractor by City, then:

Contractor shall immediately refund any excess payment or funds received from City. In addition, if any Audit reveals any variance from any invoice or funds received from City in excess of one-half percent (.5%) of the amount shown on such invoice or the amount of funds actually due to or granted to Contractor by City, Contractor shall immediately reimburse City for all costs and expenses incurred in conducting such Audit. Failure to pay such variance and the cost of the Audit as required herein shall constitute and be deemed a material breach of the Agreement by Contractor and will subject Contractor to termination of the Agreement by City and to a breach of contract claim for damages by City. 126. Non-Discrimination/Equal Employment Practices
Contractor shall not discriminate or permit discrimination against any person or group of persons in any manner prohibited by federal, state, or local laws. During the performance of this Agreement, Contractor agrees as follows:
a. Contractor and Contractor’s subcontractors, if any, shall not discriminate against any employee or applicant for employment because of age, marital status, religion, 110 of 379
Automated Speed Safety Camera System Page 26 of 60 Template Rev.3.24.2025 gender, sexual orientation, gender identity, race, creed, color, national origin, mental or physical disability (including but not limited to Acquired-Immune Deficiency Syndrome (AIDS), and AIDS-Related Complex (ARC)), military or military veteran status, or any other legally-protected class. This nondiscrimination policy shall include, but not be limited to, the following: employment, upgrading, promotion or failure to promote, demotion or transfer, recruitment advertising, layoffs, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship.
b. Contractor and Contractor’s Subcontractors shall state in all solicitations or advertisements for employees placed by or on behalf of Contractor that all qualified applicants will receive consideration for employment without regard to age, marital status, religion, gender, sexual orientation, gender identity, race, creed, color, national origin, mental or physical disability (including by not limited to AIDS, and ARC), military or military veteran status, or any other legally-protected class. c. Contractor shall make its goods, services, and facilities accessible to people with disabilities and shall comply with the Americans with Disabilities Act and all other applicable federal, state, and local disability rights legislation. d. If applicable, Contractor will send to each labor union or representative of workers with whom Contractor has a collective bargaining agreement or contract or understanding, a notice advising the labor union or workers’ representative of Contractor’s commitments under this nondiscrimination clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
e. Contractors are required to disclose any disciplinary or investigatory actions against the Contractor by the Equal Employment Opportunity Commission (EEOC), Department of Fair Employment & Housing (DFEH), or the Office of Federal Contract Compliance Programs (OFCCP). Contractor agrees to disclose and has disclosed, any and all such disciplinary or investigatory actions in writing to the Project Manager. Failure to disclose such action prior to execution of this Agreement or any subsequent amendment shall be a basis for termination of the Agreement.

127. Americans With Disabilities

The Americans with Disabilities Act (ADA) requires that private organizations serving the public make their goods, services and facilities accessible to people with disabilities.

Furthermore, the City of Oakland requires that all of its contractors comply with their ADA obligations and verify such compliance by signing the Declaration of Compliance incorporated herein as Schedule C-1.
128. Local and Small Local Business Enterprise Program (L/SLBE)

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Automated Speed Safety Camera System Page 27 of 60 Template Rev.3.24.2025 The City of Oakland has adopted a Local and Small Local Business Enterprise Program L/SLBE). The City’s current L/SLBE Program guidelines may be accessed via the following link:
https://cao-94612.s3.amazonaws.com/documents/LSLBE-ProgramGuidelines_Revised.5.4.21.pdf Contractor understands and agrees to the following:
a. Preference Points – Preference points are awarded based on the level of local, small local and very small local business participation that is proposed by contractors during the competitive solicitation process. b. Maintaining Participation – As a condition of the award of this Contract, Contractor must achieve and maintain the levels of local, small local or very small local business participation for which preference points were earned during the competitive solicitation process or the levels of participation agreed upon by the Parties during negotiation of this Agreement. Failure to achieve and maintain the proposed levels of participation may result in the imposition of penalties as set forth in the above-reference Local and Small Local Business Enterprise Program guidelines.
c. Contractor shall submit information concerning the ownership and workforce composition of Contractor’s firm as well as its subcontractors and suppliers, by completing Schedule D, Ownership, Ethnicity, and Gender Questionnaire, and Schedule E, Project Consultant Team, which shall be attached hereto and incorporated herein.
d. The L/SLBE participation goal for this procurement was set at 0% based on an availability analysis conducted by the Department of Employment and Workforce Standards (DWES).
129. Other Applicable Ordinances:

Living Wage Ordinance
If the contract amount of this Agreement is equal to or greater than $25,000, Contractor must comply with the Oakland Living Wage Ordinance, Title 2, Chapter 2.28 of the Oakland Municipal Code. The Living Wage Ordinance requires that nothing less than a prescribed minimum level of compensation (a living wage) be paid to, among others, employees of service contractors (consultants) of the City. Oakland employers are also subject to the City of Oakland Minimum Wage law (see next section) and must pay employees wages and provide benefits consistent with the Minimum Wage law or Oakland Living Wage Ordinance, whichever is greater.
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Automated Speed Safety Camera System Page 28 of 60 Template Rev.3.24.2025 If applicable, Contractor certifies that it has submitted a completed Declaration of Compliance with the Living Wage Ordinance (Schedule N) to secure this Agreement, which is incorporated herein, and, unless specific exemptions apply or a waiver is granted, Contractor agrees that it must provide the following to its employees who perform services under or related to this Agreement:
a. Minimum compensation and Health Benefits – Effective July 1st of each year, Contractor shall pay adjusted Living Wage rates, dependent on whether health benefits are included. The current Living Wage Rates for each year can be found at https://www.oaklandca.gov/departments/workplace-employment-standards.

Contractor agrees to pay the rates as upwardly adjusted each year no later than April 1 in proportion to the increase at the immediately preceding December 31 over the year earlier level of the Bay Region Consumer Price Index as published by the Bureau of Labor Statistics, U.S. Department of Labor. Contractor shall provide proof that health benefits are in effect for those employees at the lower living wage rate no later than 30 days after execution of the Contract. b. Compensated days off – Said employees shall be entitled to twelve compensated days off per year for sick leave, vacation or personal necessity at the employee's request, and ten uncompensated days off per year for sick leave. Employees shall accrue one compensated day off per month of full-time employment. Part-time employees shall accrue compensated days off in increments proportional to that accrued by full-time employees. The employees shall be eligible to use accrued days off after the first six months of employment or consistent with company policy, whichever is sooner. Paid holidays, consistent with established employer policy, may be counted toward provision of the required 12 compensated days off. Ten uncompensated days off shall be made available, as needed, for personal or immediate family illness after the employee has exhausted his or her accrued compensated days off for that year.
c. Federal Earned Income Credit (EIC) - To inform employees that he or she may be eligible for Earned Income Credit (EIC) and shall provide forms to apply for advance EIC payments to eligible employees. There are several websites and other sources available to assist contractor. Web sites include but are not limited to: http://www.irs.gov, for current guidelines as prescribed by the Internal Revenue Service.
d. Contractor shall provide to all employees and to Contracts and Compliance, written notice of its obligation to eligible employees under the City’s Living Wage requirements. Said notice shall be posted prominently in communal areas of the work site(s) and shall include the above-referenced information. e. Contractor shall provide all written notices and forms required above in English, Spanish or other languages spoken by a significant number of employees within 30 days of employment under this Agreement.
f. Reporting – Contractor shall maintain a listing of the name, address, hire date, occupation classification, rate of pay and benefits for each of its employees. 113 of 379
Automated Speed Safety Camera System Page 29 of 60 Template Rev.3.24.2025 Contractor shall provide a copy of said list to the Office of the City Administrator, Contracts and Compliance Unit, on a quarterly basis, by March 31, June 30, September 30 and December 31 for the applicable compliance period. Failure to provide said list within five days of the due date will result in liquidated damages of five hundred dollars ($500.00) for each day that the list remains outstanding.

Contractor shall maintain employee payroll and related records for a period of four (4) years after expiration of the compliance period. g. Contractor shall require subcontractors that provide services under or related to this Agreement to comply with the above Living Wage provisions. Contractor shall include the above-referenced sections in its subcontracts. Copies of said subcontracts shall be submitted to Contracts and Compliance.

Minimum Wage Ordinance
Oakland employers are subject to Oakland’s Minimum Wage Law, whereby Oakland employees must be paid the current Minimum Wage rate. Employers must notify employees of the annually adjusted rates by each December 15th and prominently display notices at the job site. The law requires paid sick leave for employees and payment of service charges collected for their services. This contract is also subject to Oakland’s Living Wage Ordinance (see Section 6, above), and must pay employees wages and provide benefits consistent with the Living Wage Ordinance, whichever are greater.

For further information, please go to the following website:
https://www.oaklandca.gov/topics/minimum-wage-paid-leave-service-charges Equal Benefits Ordinance
This Agreement is subject to the Equal Benefits Ordinance of Chapter 2.32 of the Oakland Municipal Code and its implementing regulations. The purpose of this Ordinance is to protect and further the public, health, safety, convenience, comfort, property, and general welfare by requiring that public funds be expended in a manner so as to prohibit discrimination in the provision of employee benefits by City Contractors (contractors) between employees with spouses and employees with domestic partners, and/or between domestic partners and spouses of such employees. (Ord. 12394 (part), 2001)
The following contractors are subject to the Equal Benefits Ordinance: Entities which enter into a "contract" with the City for an amount of twenty-five thousand dollars ($25,000.00) or more for public works or improvements to be performed, or for goods or services to be purchased or grants to be provided at the expense of the City or to be paid out of moneys deposited in the treasury or out of trust moneys under the control of or collected by the city; and Entities which enter into a "property contract" pursuant to Section 2.32.020(D) with the City in an amount of twenty-five thousand dollars ($25,000.00) or more for the exclusive use of or occupancy (1) of real property owned or controlled by the city or (2) of real property owned by others for the city’s use or occupancy, for a term exceeding twenty-nine (29) days in any calendar year. 114 of 379
Automated Speed Safety Camera System Page 30 of 60 Template Rev.3.24.2025 The Ordinance shall only apply to those portions of a Contractor’s operations that occur (1) within the City; (2) on real property outside the City if the property is owned by the City or if the City has a right to occupy the property, and if the contract’s presence at that location is connected to a contract with the City; and (3) elsewhere in the United States where work related to a City contract is being performed. The requirements of this chapter shall not apply to subcontracts or sub-contractors.

The Equal Benefits Ordinance requires among other things, submission of the attached and incorporated herein as Schedule N-1, Equal Benefits-Declaration of Nondiscrimination form.

For more information, see:
http://library.municode.com/HTML/16308/level2/TIT2ADPE_CH2.32EQBEOR.html#TOPTI TLE
Nuclear Free Zone
Contractor confirms that it has read and understood Ordinance No. 11478 C.M.S., titled “An Ordinance Declaring the City of Oakland a Nuclear Free Zone and Regulating Nuclear Weapons Work and City Contracts with and Investment in Nuclear Weapons Makers,” which restricts the City from entering into professional service agreements with nuclear weapons makers unless an exemption applies. Under Ordinance No. 11478 C.M.S., it is the City’s policy to minimize the expenditure of City funds on goods and services produced by nuclear weapons makers and Contractor is urged to comply with this policy in making purchases and subcontracts.

Contractor agrees to comply with Ordinance No. 11478 C.M.S. in the provision of services under this Agreement and certifies that it is not a nuclear weapons maker.

Slavery Era Disclosure
Contractor confirms that it has read and understood the Slavery Era Disclosure Ordinance, Oakland Municipal Code Chapter 9.60, which requires contractors providing (1) insurance services or (2) financial services to the city of Oakland (including, but not limited to, any bank in which the city deposits public funds and any investment managers), whether subject to a competitive bid or not, and (3) each textile, tobacco, railroad, shipping, rice and/or sugar company doing business with the city, including but not limited to, such businesses with a city franchise, to disclose information related to the legacy of slavery.

If applicable, Contractor certifies that it has completed a signed Slavery Era Disclosure Affidavit (Schedule S) to secure this Agreement, incorporated herein, and agrees to comply with Oakland Municipal Code Chapter 9.60.

130. City of Oakland Campaign Contribution Limits

This Agreement is subject to the City of Oakland Campaign Reform Act of Chapter 3.12 of the Oakland Municipal Code and its implementing regulations if it requires Council approval.

The City of Oakland Campaign Reform Act prohibits contractors that are doing business or 115 of 379
Automated Speed Safety Camera System Page 31 of 60 Template Rev.3.24.2025 seeking to do business with the City of Oakland from making campaign contributions to Oakland candidates between the commencement of negotiations and either 180 days after completion of or termination of contract negotiations.

If this Agreement requires Council approval, Contractor must sign and date an Acknowledgment of Campaign Contribution Limits Form attached hereto and incorporated herein as Schedule O.

131. Insurance

Unless a written waiver is obtained from the City’s Risk Manager, Contractor must acquire and maintain for the duration of this Agreement, the policies of insurance identified in Schedule Q, Insurance Requirements, attached hereto and incorporated herein. Contractor must submit proof of insurance, which shall be attached hereto and incorporated herein. 132. Political Prohibition

Subject to applicable State and Federal laws, moneys paid pursuant to this Agreement shall not be used for political purposes, sponsoring or conducting candidate's meetings, engaging in voter registration activity, nor for publicity or propaganda purposes designed to support or defeat legislation pending before federal, state or local government.

133. Religious Prohibition

There shall be no religious worship, instruction, or proselytization as part of, or in connection with the performance of the Agreement.
134. Prompt Payment Ordinance

This contract is subject to the Prompt Payment Ordinance of Oakland Municipal Code, Title 2, Chapter 2.06 (Ordinance 12857 C.M.S, passed January 15, 2008, and effective February 1, 2008). The Ordinance requires that, unless specific exemptions apply, the Contractor and its subcontractors shall pay undisputed invoices of their subcontractors for goods and/or services within twenty (20) business days of submission of invoices unless the Contractor or its subcontractors notify the Liaison in writing within five (5) business days that there is a bona fide dispute between the Contractor or its subcontractor and claimant, in which case the Contractor or its subcontractor may withhold the disputed amount but shall pay the undisputed amount.

Disputed late payments are subject to investigation by the City of Oakland Liaison, Division of Contracts and Compliance upon the filing of a complaint. Contractor or its subcontractors opposing payment shall provide security in the form of cash, certified check or bond to cover the disputed amount and penalty during the investigation. If Contractor or its subcontractor fails or refuses to deposit security, the City will withhold an amount sufficient to cover the claim from the next Contractor progress payment. The City, upon a determination that an undisputed invoice or payment is late, will release security deposits or withholds directly to claimants for valid claims.
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Automated Speed Safety Camera System Page 32 of 60 Template Rev.3.24.2025 Contractor and its subcontractors shall not be allowed to retain monies from subcontractor payments for goods as project retention and are required to release subcontractor project retention in proportion to the subcontractor services rendered, for which payment is due and undisputed, within five (5) business days of payment. Contractor and its subcontractors shall be required to pass on to and pay subcontractors mobilization fees within five (5) business days of being paid such fees by the City. For the purpose of posting on the City's website, Contractor and its subcontractors, are required to file notice with the City of release of retention and payment of mobilization fees, within five (5) business days of such payment or release; and, Contractor is required to file an affidavit, under penalty of perjury, that he or she has paid all subcontractors, within five (5) business days following receipt of payment from the City. The affidavit shall provide the names and address of all subcontractors and the amount paid to each.

If any amount due by a prime contractor or subcontractor to any claimant for goods and/or services rendered in connection with a purchase contract is not timely paid in accordance the Prompt Payment ordinance, the prime Contractor or subcontractor shall owe and pay to the claimant interest penalty in the amount of ten percent (10%) of the improperly withheld amount per year for every month that payment is not made, provided the claimant agrees to release the prime contractor or subcontractor from any and all further interest penalty that may be claimed or collected on the amount paid. Claimants that receive interest payments for late payment Prompt Payment ordinance may not seek further interest penalties on the same late payment in law or equity.

Contractor and its subcontractors shall include the same or similar provisions as those set forth above in this section in any contract with another contractor or subcontractor that delivers goods and/or services pursuant to or in connection with this City of Oakland purchase contract.

Prompt Payment invoice and claim forms are available at the following City of Oakland website:
https://www.oaklandca.gov/documents/contracts-and-compliance-forms-and-schedules or in the Department of Workplace and Employment Standards, 250 Frank H. Ogawa Plaza, Suite 3341, Oakland, CA 94612.

Invoice and claim inquiries should be directed to the Department of Workforce and Employment Standards, City of Oakland Prompt Payment Liaison, 510-238-3970 or email [email protected].
135. Arizona and Arizona-Based Businesses (Not Applicable – see Reso 90764 C.M.S.)

Contractor agrees that in accordance with Resolution No. 82727 C.M.S., neither it nor any of its subsidiaries, affiliates or agents that will provide services under this agreement is currently headquartered in the State of Arizona and shall not establish an Arizona business headquarters for the duration of this agreement with the City of Oakland or until Arizona rescinds SB 1070.

Contractor acknowledges its duty to notify the Purchasing Department if it’s Business Entity or any of its subsidiaries affiliates or agents subsequently relocates its headquarters to the State of Arizona. Such relocation shall be a basis for termination of this agreement. 117 of 379
Automated Speed Safety Camera System Page 33 of 60 Template Rev.3.24.2025 136. Dispute Disclosure

Contractors are required to disclose pending disputes with the City of Oakland when they are involved in submitting bids, proposals, or applications for a City or Agency contract or transaction involving professional services. This includes contract amendments. Contractor agrees to disclose and has disclosed, any and all pending disputes to the City prior to execution of this agreement. The City will provide a form for such disclosure upon Contractor’s request.

Failure to disclose pending disputes prior to execution of this amendment shall be a basis for termination of this agreement.

137. Border Wall Ordinance

Contractor confirms that it has read and understood Oakland Municipal Code Chapter

2.22, Border Wall Ordinance, which prohibits the City from entering into any contractual agreement for the purchase of services, goods, equipment, cyber network or cloud computing, internet, or cloud-based computer technology or services with any “BORDER WALL ENTITY” (as defined by Section 2.22.020 of the Oakland Municipal Code), individual, firm, or financial institution who provides any services, goods, equipment or information technology or cloud-based technology or services, to construction of a wall along any part of the United States-Mexico border unless the prohibition is waived.

Contractor certifies that it has completed a Declaration of Compliance with the Border Wall Ordinance (Schedule W) to secure this Agreement, incorporated herein, and agrees, as a material condition of this Agreement, that Contractor and its agents or subcontractors that provide goods or services to or for the City under this Agreement have not been hired to provide services, goods, products, equipment, or information or cyber technology, construction, architectural, engineering, or any professional services for the construction of the Border Wall, or any Border Wall Work or provide such services for the duration this Agreement. Contractor stipulates that failure to comply with the requirements of Oakland Municipal Code Chapter 2.22 shall constitute a material breach by Contractor of this Agreement. The City in its sole discretion shall determine such failure.

138. Sanctuary City Contracting and Investment Ordinance

Contractor confirms that it has read and understood Oakland Municipal Code Chapter

2.23, Sanctuary City Contracting and Investment Ordinance, which prohibits the City from contracting with any person or entity that provides the United States Immigration and Customs Enforcement (ICE), the United States Customs and Border Protection (CBP) Customs and Border Protection (CBP), or the Department of Health and Human Services Office of Refugee Resettlement (HHS/ORR) with any “data broker,” “extreme vetting,” or “detention facilities” services (as defined in Oakland Municipal Code Section 2.23.020) unless the prohibition is waived.

Contractor certifies that it has completed a Declaration of Compliance with the Sanctuary City Contracting and Investment Ordinance (Schedule I) to secure this Agreement, incorporated 118 of 379
Automated Speed Safety Camera System Page 34 of 60 Template Rev.3.24.2025 herein, and agrees, as a material condition of this Agreement, that Contractor and its agents or subcontractors that provide goods or services to or for the City under this Agreement have not been contracted to provide ICE, CBP, or the HHS/ORR with data broker, extreme vetting, or immigration detention facilities services, and that the City, in its sole discretion shall determine such failure.
139. Assignment
Contractor shall not assign or otherwise transfer any rights, duties, obligations or interest in this Agreement or arising hereunder to any person, persons, entity or entities whatsoever, including, but not limited to, an assignment of this Agreement to (i) a parent, subsidiary or affiliate; (ii) an acquirer of substantially all of its assets; or (iii) a successor by merger or acquisitions, without the prior written consent of the City Attorney and City Administrator which shall not be unreasonably withheld. Contractor must provide written notice to the City of its intent to assign the Agreement no later than 60 days prior to the assignment. City’s consent may be conditioned upon retaining all rights it has at law against Contractor as Assignor.

In the event of Contractor’s assignment or transfer without such prior required written notice and or consent City shall be entitled to terminate this Agreement without any liability therefor.

If the City so terminates this Agreement, Contractor shall reimburse the City a prorated portion of the annual subscription fee paid by the City at beginning of the contract year, for the period following the termination date.

Consent to any single assignment or transfer shall not constitute consent to any further assignment or transfer. In the event that City consents to Contractor’s assignment of this Agreement, this Agreement and all of its provisions shall inure to the benefit of and become binding upon the parties and the successors and permitted assigns of the respective parties. 140. Third Party Beneficiary
This Agreement shall not be construed to be an agreement for the benefit of any third party or parties, and no third party or parties shall have any claim or right of action under this Agreement.
141. Severability/Partial Validity
If any term or provision of this Agreement, or the application of any term or provision of this Agreement to a particular situation, shall be finally found to be void, invalid, illegal or unenforceable by a court of competent jurisdiction, then notwithstanding such determination, such term or provision shall remain in force and effect to the extent allowed by such ruling and all other terms and provisions of this Agreement or the application of this Agreement to other situation shall remain in full force and effect.
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Automated Speed Safety Camera System Page 35 of 60 Template Rev.3.24.2025 142. Force Majeure
Neither party shall be held liable for the failure to perform any obligation, or for the delay in performing any obligation, arising out of or connected with this Agreement if such failure or delay results from or is contributed to by any cause beyond its reasonable control including failures or delays caused by the act or omission of any governmental authority, fire, flood, failures of third party suppliers, acts or omissions of carriers, transmitters, providers of telecommunications or Internet services, vandals, hackers or other event beyond its reasonable control.
143. Performance Bond
Promptly before the Agreement is fully executed and before Contractor commences work, Contractor will provide to City (specifically, to the City representative to whom Notices should be sent as is specified in Section 12 (“Notices”), a corporate surety bond, in the form of a Performance Bond, in the penal sum of 100% of the Contract Price of the System to guarantee Contractor’s faithful performance of its duties under this Agreement should it default or become insolvent. Contractor must keep the Performance Bond current for the duration of this Project through System Acceptance or Beneficial Use. The executed Performance Bond will be incorporated herein by this reference.

Schedule Q: City of Oakland Insurance Requirements
To Access the Current Schedule Q: City of Oakland Insurance Requirements, click the link below.
https://www.oaklandca.gov/topics/risk-management
144. Utilization by Other Agencies
Subject to applicable state law and with the City’s prior written consent in each instance, the City may, at its sole discretion, permit other state and local governmental agencies, political subdivisions, and/or school districts (“Agency”) to utilize this Agreement to obtain Information Technology Products and Related Services (“Agreement”) under all terms and conditions specified herein, provided that:

1. No Negative Impact: Such utilization shall not adversely affect the City’s rights, pricing, service levels, or any other terms or obligations under this Agreement, as determined by the City in its sole discretion.

2. No Agency Relationship: Nothing herein shall be deemed to authorize or empower any Agency to act as an agent for the City in connection with the exercise of any rights hereunder, 120 of 379
Automated Speed Safety Camera System Page 36 of 60 Template Rev.3.24.2025 and neither party shall have any right or authority to assume or create any obligation or responsibility on behalf of the other.

3. Separate Agreements: Each Agency shall enter into a separate agreement with the Contractor, and the City shall have no responsibility or liability whatsoever for any debts, liabilities, damages, claims, or expenses incurred by any Agency in connection with such separate agreements.

4. Indemnification: Each Agency shall indemnify, defend, and hold harmless the City, its officers, employees, and agents from and against any and all claims, damages, losses, and expenses (including attorneys’ fees) arising out of or resulting from the Agency’s use of this Agreement.

5. Insurance: Each Agency shall provide evidence of insurance coverage satisfactory to the City prior to utilizing this Agreement.

6. No Obligation: Nothing in this section shall obligate the City to permit any Agency to utilize this Agreement
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Automated Speed Safety Camera System Page 37 of 60 Template Rev.3.24.2025 EXHIBIT 2

STATEMENT OF WORK
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Automated Speed Safety Camera System Page 38 of 60 Template Rev.3.24.2025 Scope of Work
Automated Speed Safety Camera System

1.001 The City of Oakland (City) is seeking proposals to implement and provide for the design, installation, maintenance, and operation of an automated speed safety camera system. The City seeks fixed speed cameras to be put in place at 18 locations, with cameras positioned to enforce both approaches of traffic on two-way roadways. The Contractor may be required to remove, relocate, and/or replace SSC systems at no additional charge to the City. The system should commence operation in 2025 (see milestones in section 15) and be in place for at least five years. All camera systems must adhere to the specifications outlined in California Assembly Bill (AB) 645.

1.000 1. System Planning and Design

1.010 In coordination with the City, plan and design each system approach for any new approach or approach requiring removal. Plans will adhere to all applicable requirements and consider all applicable guidelines.

1.020 Conduct necessary analysis such as but not limited to site and structural analysis and field locating of assets. Contractor is responsible for obtaining necessary permits, approvals, and certifications as required by the applicable governmental entity having jurisdiction within the public right of way unless otherwise informed by the City

1.030 Of the 18 camera systems to be installed, each location has different existing conditions outlined in detail in Attachment G. Variable installation costs should be captured in the cost proposal spreadsheet. Additional costs for capital upgrades should be frontloaded into the first two years; monthly rates should stabilize by the third year (and later) of camera operation.

1.040 Please specify the approximate power draw per system and provide a cost estimate for 24- hour operation. Contractor must coordinate power connection installation with PG&E.

While power costs will be paid by the City through its existing PG&E contract, contractor is responsible for monitoring and reporting power usage to prevent overbilling

1.050 Obtain the necessary permits, approvals, clearances, electrification, and certifications as required by the applicable governmental entity or entities or other agencies having jurisdiction within the right of way.

1.060 Perform project management functions such as leading project meetings and field visits.

1.070 Ensure all SSC Systems are designed in compliance with AB 645.

1.080 Deliverable 1: Complete set of plans signed by the vendor's licensed engineer registered in the state of California for review and approval through the City.

2.000 2. Data Collection and Evaluation

2.010 Gather speed related data before mobilization and installation of any SSC system component.

2.020 Collect, manage, maintain and provide violation-related and traffic-related data during operation of any SSC system component. Any violation-related data must be managed in compliance with the provisions outlined in Section 8. All violation data, metadata, photographs, license plate captures, statistical data, logs, reports, and analysis created by or collected through the SSC Systems under this Agreement (‘City Data’) is and shall remain 123 of 379
Automated Speed Safety Camera System Page 39 of 60 Template Rev.3.24.2025 City property. Contractor shall not use or distribute this data without written consent from the City

2.030 Evaluate data as required throughout the system life cycle (such as but not limited to before and after speed studies, violation rates, and other data required under AB 645).

2.040

2.041
Collect, manage, maintain and provide photographic evidence of alleged violations in accordance with retention requirements. Further, describe type of imagery used and address image quality and accuracy.

All deliverables, including but not limited to reports, plans, calibration logs, photos, speed data, metadata, violation data, and configuration files produced under this Agreement, shall be the sole and exclusive property of the City. Contractor grants the City a royalty-free, irrevocable, non-exclusive license to use any proprietary methodologies included in deliverables.

2.050 Deliverable 2: At a minimum, monthly generated reports containing the quantity of possible traffic violations, quantity and reasons for citation rejections, number of warning letters and Notices of Violation mailed each day, number and speed of vehicle passes, and any other data commonly collected by the photo enforcement system that will assist in the evaluation of each approach.

3.000 3. Installation, Relocation and Removal of SSC Systems

3.010 Install the System in accordance with AB 645, applicable plans, design review and permitting requirements. Contractor shall retain ownership of the SSC System equipment, but City shall own all City Data, which includes all images, metadata, speed records, and violation records collected by the SSC system, as defined in the Agreement. Contractor cannot sell or share this data with third parties without express City approval in writing Contractor shall be properly licensed to perform the work called for by this Scope of Work and the Contract documents, and shall remain so during performance of the work described in this Scope of Work. Contractor will use only properly licensed subcontractors. Related tasks include but are not limited to construction kick-off meetings, securing traffic control, installing attachments on existing poles or new pole construction and installation, installing signage, and managing electrification.

3.020 Relocate or remove any system component upon request by City in accordance with the applicable plans, design review and permitting requirements and/or to comply with California Vehicle Code section 22425 (p). Upon written City request, the Contractor shall remove or relocate any system component within 30 calendar days. City shall have the right to deem delays a breach, subject to the Termination for Clause.

3.030 Upon the end or termination of the contract or by direction of the City, remove SSC systems in accordance with applicable plans, design review and permitting requirements. Contractor shall, upon termination or expiration, assist the City in transitioning SSC operations to a successor vendor or internal City team. This shall include exporting all data in usable format (CSV/Excel/XML), training staff, and full documentation of system configurations at no additional cost to the City

3.040 Deliverable 3: Monthly progress reports prior to installation of SSC Systems; anticipated construction schedules; needed construction permits; approvals, and as-builts.

4.000 4. Operationalize SSC Systems
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4.010 Activate SSC Systems concurrently or in a phased manner, as agreed upon by the City in writing.

4.020 Perform acceptance testing to verify the SSC Systems conform to the City's specifications and requirements.

4.030 Conduct initial and interim warning periods, when applicable, during which warning letters are mailed in lieu of citations with fines according to AB 645.

4.040 Conduct responsive adjustments to hardware and firmware as required due to, but not limited to, changes to speed limits or traffic signals.

4.050 Be available to conduct on-site field visits with city staff.

5.000 5. Maintenance of equipment and software

5.010 Regularly maintain SSC systems to ensure that Equipment and related services of each system are in good working order, with minimal service interruption (less than 5%), and ensure they are up to date with current technology and other information assurance requirements.

5.020 Inspect poles (both existing and any new poles installed by the Contractor) and equipment quarterly, at minimum, to check for damage, vandalism, structural integrity, and unauthorized posting of materials or graffiti. Unauthorized postings and graffiti shall be removed expeditiously and costs will be absorbed by the Contractor. Contractor must notify the City of any structural issues that could pose a safety risk and assumes liability for failing to identify or address defects in equipment.

5.030 Verify SSC System calibration and certification or otherwise demonstrate accuracy of violation events captured at least every 60 days for each location.

5.040 Provide emergency repair services to equipment that experience failures that could prove hazardous, and provide a twenty-four (24) hour emergency contact number for City employees to contact in case of emergency situations.

5.050 Conduct monthly site visits to each SSC System and SSC location-specific sign to monitor conditions and proactively address maintenance.

5.051 Each camera unit shall be calibrated every 60 days in accordance with the manufacturer’s instructions, and at least once per year by an independent calibration laboratory.

5.052 Documentation of the regular inspection, operation, and calibration of each SSC System shall be retained at least 180 days after the date on which the SSC System has been permanently removed from use.

5.060 Report Equipment or related services outages within 4 hours of occurrence, except under extreme circumstances such as natural disasters. Report impacts to data, firmware or hardware whether pertinent to the customer or agency dashboard or to the camera Products, and provide periodic updates regarding restoration of Service. If the equipment cannot be made operational within 24 hours of when issue occurred, the camera or equipment will be replaced at no charge to the City. Unless otherwise approved by the City, equipment being replaced due to damage, defacement or inoperability must be replaced with new equipment.

5.070 Document via electronic log or other acceptable means of reporting that may be made available to the City upon request but not less than every two months: the preventive maintenance of all camera equipment and radar components and related services, and all repair activity, planned, unplanned, or emergency, to be maintained by the contractor for 125 of 379
Automated Speed Safety Camera System Page 41 of 60 Template Rev.3.24.2025 each incident reported. The City shall have the right to review and audit Contractor’s documentation, including but not limited to site evaluations, calibration logs, maintenance logs, power usage records, subcontractor status logs, and firmware revisions at any time and without limitation, with 72 hours’ notice

5.090 Provide the City with accessible technical support for critical SSC Systems.

5.100

5.105
Ensure the SSC Systems are updated and upgraded with current photo enforcement software and hardware technology. As the Contractor develops and offers new products or upgrades of existing products, the Contractor will give the City the opportunity to upgrade to the newest product offerings. The Contractor will not implement technology upgrades without the City's approval. Requests to employ technical upgrades shall be made in writing.

Updates and upgrades to the SSC System will be at no charge to the City.

Equipment Warranty: Contractor warrants all equipment will substantially conform to system design for a minimum of 5 years. Equipment that becomes inoperable outside of extreme weather events must be replaced within 24 hours at Contractor’s expense (§5.060)

5.110 Deliverable 5A: Provide and report on a preventive maintenance program and, in times of emergency, repair damage of faulty equipment to achieve reasonable reliability and availability of the system.

5.120 Deliverable 5B: Certify speed safety system calibration at least every 60 days for each location

5.130 Deliverable 5C: Maintain documentation of monthly monitoring of every SSC-related field asset, including camera systems and signs.

5.140 Deliverable 5D: Provide SSC System updates and upgrades at no additional charge to the City.

6.000 6. Training of City Staff on SSC Systems

6.010 Provide training services and materials necessary, including a written handbook or some other documentation approved by the city, to ensure the proper operation of the equipment and performance of those functions for which the City staff will be responsible to review and/or testify.

6.020 Provide two days of on-site classroom, field, and hands-on training in accordance with state law and AB 645 requirements for certification of SSC Systems. Upon request of the City, training for updates and refreshers will be available up to six times per contract year.

6.030 Contractor ensures documentation is kept, and available upon request, of all training provided to the City employees.

6.040 Deliverable 6: Deliver training sessions, inclusive of all supplemental training materials, throughout the year on an annual and as-needed basis for the City personnel who will operate the SSC System, review photographic evidence and related violation data, and/or testify in administrative proceedings and any other personnel deemed necessary by the City within the first 3 months following contract execution and up to every 3 months as needed thereafter.

7.000 7. Manage Administration of Violation Life Cycle
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7.010 Provide the City with a secure and integrated SSC Program that provides for the complete life-cycle of Notice of Violation processing from violation event through to final disposition that allows designated staff to review, reject, or approve issuance. Authorized City personnel shall have the ability to perform functions including: approve/disapprove events, view all scanned images, search/view/update/print all event information, dismissing or voiding events, see the full history of a violation and any changes that are made.

7.012 Perpetual License to use Necessary Software and Tools: Contractor grants the City a perpetual, fully paid-up, royalty-free license to use all software, dashboards, or interfaces necessary to operate, manage, and extract SSC violation data during and after this Agreement. Contractor shall ensure continual access to these systems under any termination scenario

7.015

7.020
Data Security and Hosting Requirements: All City Data must be hosted on servers physically located in the continental United States. Contractor must comply with NIST cybersecurity framework, and notify City within 24 hours of any suspected security breach or incident involving data. Minimum standards should include: SOC 2 Type 2 compliance or ISO 27001; End-to-end encryption for violation data; No offshore storage or foreign subcontractors handling PII.

Gather violation data, review data using quality control measures, send potential violations to the City for review and validation, process validated violations as Notices of Violation (or warnings when applicable), track the citation disposition (e.g. payment, hearing, dismissal type, etc.) and administer returned mail in coordination with the City and in accordance with AB 645 and the Surveillance Technology Policy. Contractor is responsible for verifying addresses and re-sending notices (at least two attempts). Contractor is subject to legal review of Notices of Violation to confirm compliance with AB 645, California Vehicle Code, and due process requirements.

7.030 Be available for periodic spot checks of violation administration to ensure correct violation processing procedures are being followed and being done in the appropriate timeframe as outlined in AB 645. Spot checks will be performed by authorized City staff.

7.040 Capture, store, and make immediately available traffic volume data (e.g. speed breakdown, time of day volume, etc.) from each SSC System site. Individual camera site data shall be easily retrievable and shall be able to be imported by the City staff into XLS, CSV, or other mutually agreed upon format.

7.050 Provide maximum image clarity compatible with SSC Systems. Plate images and any other images required to issue the citation are the areas of primary concern with this requirement.

All images shall be stored in color and made available in JPG, BMP, GIF, TIFF, MPEG and AVI file formats or other mutually agreed upon format. Contractor shall make all archived photo enforcement images and related information (metadata) available for authorized City staff.

7.060 Deliverable 7: Collect and process digital images and violation data, conduct image and data quality review at every stage, update violation vehicle information to identify the vehicle, and then forward the information, violation data, and photographic evidence to the City for review and determination whether a citation should be issued. Forward the necessary images within 72 hours following the event.
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8.000 8. Data and Record Management

8.010 All data collected from the SSC Systems is confidential and must be maintained in compliance with applicable laws, including but not limited to AB 645, Oakland’s Surveillance Technology Ordinance, the Surveillance Impact Report and Surveillance Technology Use Policy (Attachments E and F), and Oakland Municipal Code. Contractor is prohibited from sharing, repurposing, or monetizing collected data, except as specifically authorized by the City. Contractor shall ensure the confidentiality, integrity, and availability of collected data by employing appropriate safeguards to properly protect components of the overall system architecture.

8.015 Ban on Monetizing or Reusing Violation Data per Cal. Veh. Code §22425 (p)(3)(A) & privacy standards under AB 645: “Contractor shall not analyze, sell, license, distribute, mine, or use any City Data (including anonymized data sets) for training algorithms, AI models, commercial purposes, or any analysis except as directed by the City in writing.”

8.020 Provide a secure database to store violation data and imagery (still images only) to support the tasks and services related to the processing of Notices of Violation.

8.030 Provide secure web-based dashboards to view photographic evidence of the violation and related violation data of any rejected violation or violation resulting in a citation. The dashboards’ login pages and all screens upon login shall provide contractor contact information.

8.040 Provide a standard relational database to allow authorized the City personnel to easily enter, access, search, and sort the database by various parameters including but not limited to: date of event, violation or alert tracking number, time of event, location of event, vehicle registration plate information, vehicle registration plate issuing state, specific lane in which the event occurred, non-processing reject code, average speed of detected vehicles, highest violator speed per site (daily, weekly, monthly), rejects/approvals/performance by the City personnel, and error alert type by date and location.

8.050 Contractor must disclose how they will secure data against breaches and unauthorized access through a data protection plan.

8.060 Deliverable 8.1: Provide secure online dashboards with associated databases for processing, reviewing, retrieving, exporting, storing, maintaining, and analyzing all citation-related data as well as traffic data collected by the system.

9.000 9. Speed Camera Citation System (SCCS)

9.010 The City shall oversee, maintain control, and have the final decision over all enforcement activities, including the determination of when and whether a Citation should be issued.

9.020 All SCCS and related systems and modules shall be web-based and compatible with all widely used browsers, including Internet Explorer, Chrome and Firefox.

9.040 Contractor shall be responsible to establish and maintain an alternate location from the primary data storage center. All data centers used in conjunction with the Agreement must be located within the continental United States.

9.050 Contractor shall integrate the SCCS and related systems with the City's existing parking citation management software to the fullest extent feasible. 128 of 379
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9.060 Contractor shall also provide the following:

9.070 a) Sufficient technical personnel so that in the event of hardware or software failure, diagnostic and corrective measures can support the system availability requirements noted below.

9.080 b) Backup and recovery procedures that can be used to restore or recover data and entire SCCS.

9.091 c) Appropriate and current web application security project protocols. Contractor shall not modify any web application security protocols without written notification to and written approval from the City.

9.092 SCCS Availability shall be as follows:

9.093 a) A fully tested and functioning SCCS shall be made available concurrent with operationalization of the SSC Systems.

9.094 b) Contractor shall provide uptime to the SCCS and Hosted Services to achieve a 99.9% Service Level Availability. Exceptions can be made in the sole discretion of the City if requested prior to incident and approved in writing by the City.

9.095 c) The Contractor shall not be responsible for unavailability caused by third-party providers (e.g. wireless communication vendors) or the City network.

9.100 Task 9.1: Security

9.101 Contractor shall provide for the following security measures for SCCS related hardware, software and support services:

9.102 a) Ability to restrict the City staff access to the system by time of day and based upon proper authorization

9.104 b) Audit trail of any modification to Customer records or User access parameters.

9.105 c) Transaction histories with date, time and identification of every transaction.

9.106 d) Strict control and reconciliation procedures for every system update.

9.107 e) Software virus detection and control.

9.108 f) Appropriate back up and archiving techniques that are periodically tested and evidenced.

9.201 Task 9.2: Warning Notices

9.202 The SCCS shall support the issuance of Warning Notices rather than Citations for violations detected by the speed safety systems during the first 60 calendar days of enforcement under the SSC Program at each location. If additional systems are utilized on additional streets after the initial program implementation, the SCCS shall support the issuance of Warning Notices rather than Citations detected by the new speed safety systems during the first 60 calendar days of enforcement for the additional streets added to the program.

9.203 In addition, the SCCS shall ensure that a vehicle’s first violation within a designated jurisdiction for traveling 11 to 15 miles per hour over the posted speed limit is a Warning Notice, as required by AB 645. The SCCS shall support all phases of processing Warning Notices, and prepare proposed notices for City review within 72 hours of detection of a violation.

9.301 Task 9.3: Citation Processing
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9.302 The SCCS shall support all phases of Citation processing, from initial issuance of a Citation to final resolution by payment, dismissal, or other disposition. The SCCS shall perform the following functions for processing Citations:

9.303 a) Ensure that each electronically generated Citation has a unique number of algorithm check digits to avoid duplication.

9.304 b) Ensure compliance with warning notice requirements in AB 645 prior to issuing a Citation.

9.305 c) Provide an audit trail that lists the status of all Citations by number, regardless of whether a Citation was paid, dismissed, or otherwise disposed.

9.420 Task 9.4: DMV Data Integration

9.430 a) Contractor must provide real-time integration with the California DMV to obtain registered owner (RO) information, name and address processing based on vehicle license number (VLN) from original Citation and update Citation records for Citation processing.

9.440 b) The SCCS shall also use available communication mechanisms to obtain the same information from all other state motor vehicle registries where states allow such access, as well as for in- and out-of-state drivers with temporary license plate tags

9.460 c) Contractor must ensure that the SCCS will protect confidentiality for all data obtained from DMV and comply with all data confidentiality and security standards required by DMV or other state registries, and applicable state and local laws, including but not limited to AB 645, the Surveillance Technology Policy, and Oakland Municipal Code.

9.501 Task 9.5: Citation Detail

9.502 After all requirements of AB 645 have been met, for each violation of speed laws detected by an SSC System, Contractor shall prepare a proposed Citation, which must include a clear photograph of the license plate and rear of the vehicle only, and identify the specific section of the Vehicle Code violated, the camera location, and the date and time when the violation occurred. Contractor shall ensure that all Citations exclude images of the rear window area of the vehicle. The Citation shall include all of the following information:

9.503 a) The violation, including reference to the speed law that was violated, the speed of the vehicle, the speed limit for the road on which the violation occurred, and verification of the most recent calibration of the system in accordance with California Vehicle Code Section 22425(d)(3).

9.504 b) The date, time, and location where the violation occurred.

9.505 c) The vehicle license number and the name and address of the registered owner of the vehicle.

9.506 d) A statement that payment is required to be made no later than 30 calendar days from the date of mailing of the notice of violation, or that the violation may be contested pursuant to Vehicle Code Section 22427.

9.507 e) The amount of the civil penalty due for that violation and the procedures for the payment of the civil penalty or for contesting the notice of violation.

9.508 Contractor shall prepare the proposed Citations within 72 hours of the SSC System’s detection of a violation for the City review. Contractor shall comply with the statutory 130 of 379
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9.509 The SCCS shall also provide the following information for all Citation records:

9.510 a) Summary Citation Data: Citation number, VLN and state of issuance, issue date and time, location, amount due, and current processing status.

9.512 b) Enforcement Data: Badge or ID number of the person issuing the Citation and issuing agency code.

9.513 c) Vehicle Data: Registered Owner information as referenced through DMV files;

9.514 d) Financial Data: The original Fine amount plus the dates and amounts of any penalties or fees that have accrued.

9.515 e) Mail Data: The mail date and description of all Notices or Correspondence letters mailed, including any return or forwarding mail information.

9.516 f) Adjudication Data: The date and time of any Administrative Review, Hearing, or Appeal and subsequent decision.

9.517 g) Protest Data: Date and disposition of Protests of Citations.

9.518 h) Correspondence and Notice Data: The date, time, and description of all Correspondence and Notices mailed relating to a Citation.

9.519 i) Payment Data: Payment date, payment source (e.g.; mail, in-person, online), payment amount, method of payment (e.g.; cash, check).

9.601 Task 9.6: Electronic Imaging

9.602 a) The SCCS will enable internal and, to a limited extent, external users to upload electronic or hard copy documents, files, e-mails, etc. to the Citation or other permanent account record.

9.701 Task 9.7: Pay-By-Web (PBW) Services

9.702 Contractor shall provide services that accept payments for Citations via the internet using a debit or credit card. Contractor shall balance all transactions and transferred amounts, and resolve any discrepancies. Contractor shall have the capacity to identify through the SCCS the distribution of funds through formulas required by the City and state law.

9.703 Services shall include the following:

9.704 a) Full compliance with Level 1 Payment Card Industry Data Security Standards including mandated updates. The Contractor shall act as Merchant of Record, unless the City exercises its right to assume this function.

9.705 d) Detailed information regarding each transaction, including last four digits of the credit card number, registration, date and time of transaction, authorization status, and amount of payment shall be captured and retained.

9.706 e) The service shall provide operational and management reports and appropriate audit trails to monitor the performance of the system.

9.707 f) Ability to perform research and payment investigations based on storage of muted credit card number.

9.708 g) Revenue received shall be deposited daily to the City designated account through electronic transfer.

9.801 Task 9.8: Cashiering Support
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9.802 a) Contractor shall provide a fully integrated cashiering system for in-person Citation payments, with access to system from the Oakland Parking Citation Assistance Center.

9.803 b) Contractor shall ensure that the cashiering system operates in a real-time mode, and shall provide the capability of accepting payments during periods when data communication lines are temporarily inactive. The system shall be capable of transferring transactions to the processing database within 15 minutes after data communication lines are restored.

9.804 c) Contractor shall ensure that the cashiering system performs the following functions:

9.805 i) Retrieval of information from the SCCS database such as Citation status, vehicle history, and DMV inquiries.

9.806 ii) Printing a detailed payment receipt.

9.807 iii) Creating a clear, auditable record of payments received including options for imaging of check or money order rendered at the Oakland Parking Citation Assistance Center.

9.808 e) Incorporation of security and financial control measures including, at a minimum:

9.809 i) Password security to gain access to the SCCS.

9.810 ii) Segregated cash out by operator.

9.811 iii) Automatic check endorsement.
iv) Separate totals for cash, check, money order and credit/debit card transactions

9.812 v) Reconciliation of payment transactions.

9.813 vi) The ability to provide ad-hoc, query-able reporting to build and customize reports by field for accounting and reconciliation needs.

9.101 Task 9.10: Web Portal

9.102 Contractor shall maintain a publicly accessible web portal to allow Customers to view status of Citations, including payments received and Citation Protest review status.

9.111 Task 9.11: Notices and Correspondence

9.112 The SCCS shall provide the following Citation notice and Correspondence functions in compliance with time periods set forth in AB 645:

9.113 a) Print and mail all approved Notices and Correspondence daily. Provide an image management system that tracks and processes incoming Correspondence and permit viewing of scanned Correspondence. Print and mail approved Notices of Violation daily (excluding weekends and approved City holidays).

9.114 b) Provide an automated Correspondence function that allows the City staff to automatically generate form letters to the satisfaction of the City.

9.115 c) SCCS shall automatically generate all Notices mailed for Citations.

9.116 d) Contractor shall comply with all U.S. Postal Service requirements applicable to presorting, bar coding, and first-class mail including the U.S. Postal Service’s “Domestic Mail Manual”.

9.117 e) Daily batch processing and printing of decision letters and complete electronic image updated to file, including all Customer specific information; Correspondence will be held for 24 hours after decision for internal quality control. 132 of 379
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9.118 Deliverable 9.1: Perform acceptance testing on SCCS testing prior to implementation of SSC systems and within the timeframe identified in the Implementation Schedule to ensure SCCS meets requirements identified in Tasks 9-12 of this Scope of Work.

9.2 Implementation of SCCS that meets the requirements identified in Tasks 9-12 of this Scope of Work.

9.3 Preparation of a Routine Maintenance Plan prior to implementation of SCCS.

10.000 Support Services for the City Review and Disposition of Citation Protests

10.010 The SCCS shall provide a fully integrated adjudication module to allow for the effective and timely processing of requests for administrative review in compliance with AB 645 and applicable law.

10.100 Task 10.1: Protest Submission

10.101 Contractor shall provide the ability for Customers to submit Protests for Administrative Review and Administrative Hearings by telephone, in writing, electronically, or in person.

Customizable business rules including review submission timeline requirements and payment deposits, if applicable, must be applied to all submissions and automated responses and/or Notices shall be mailed to Protestor via first class mail (as specified by AB 645) if their submission request does not meet the business rule requirements for review.

10.201 Task 10.2: Citation Protest Processing

10.202 The SCCS shall provide the following capabilities related to the processing of Administrative Reviews, Administrative Hearings and Appeals:

10.203 a) Allow reviewers to process reviews either by accessing the pending review queue or by license plate or by Citation number.

10.204 b) Automatically place a “hold” or "suspend" on the Citation payment deadlines pending Review.

10.205 c) Ability to capture information describing the disposition following Administrative Review Administrative Hearing or Appeal, including denial or approval of the Protest, date and time of the Review, the person conducting the Review, and the reason for denial or approval of the Protest.

10.206 d) Provide a “comments” field for each VLN that will allow both the first level reviewers and the Hearing Division to enter notes about a particular VLN, and a separate “comments” field for each Citation.

10.207 e) Ability to enter a decision upholding or denying a Protest or a pending status

10.208 f) Allow for an option of a deposit payment or a hearing deposit waiver form for a hearing to be applied to a Citation.

10.209 g) Online real-time updating of disposition at the time of a Hearing Officer’s decision, the hearing type (e.g.; in person, mail, telephone), the hearing date and any Fines or fees due.

The system shall also provide a complete audit trail of all information relating to each Protest and resulting disposition.

10.301 Task 10.3: City Decisions Upholding Protests
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10.302 Contractor shall, through the SCCS, automatically issue refunds to Protestors who successfully dispute citations.

10.303 Task 10.4: Processing Administrative Review and Hearing Decision Letters

10.304 a) The Contractor shall provide a flexible system to generate Administrative Review and Hearing decision letters, as well as other related Correspondence, matching the action or decision associated with the Citation record activity. All correspondence shall be tracked and retained for the associated SSC file.

10.305 b) At the conclusion of the Administrative Review, the system shall promptly generate and mail a notice explaining the disposition in sufficient detail so that the Protestor is able to understand why the Protest was denied or upheld; the notice shall also explain the appeal procedures if the Protestor wishes to request an Administrative Hearing.

10.306 c) The system shall attach an electronic final version of the letter and store it with the associated electronic case file.

10.307 d) Allow for transmission of letters by e-mail if Customer agrees via online system. Email notifications shall be tracked by the system within each electronic case file and responses from notification recipients shall be recorded and retained within the associated electronic case file.

10.270 e) The SCCS shall be capable of generating reports listing the Citation numbers at various stages or times in the Protest process so that the City can ensure Reviews are conducted in a timely manner in conformance with the law; for example, under Vehicle Code section 22427 subsection (b)(3), Hearings are required to be conducted within 90 days of a request for a Hearing, the CPMS needs to be capable of identifying cases not yet adjudicated that are nearing statutory deadlines.

11.000 Financial Processing

11.010 The SCCS shall be required to provide an integrated, comprehensive and fully auditable financial processing system for all financial transactions.

11.101 Task 11.1: Inspection of Records

11.102 The City shall have the right to inspect Contractor’s records, which include, but are not limited to: accounting records (hardcopy as well as computer data), written policies and procedures, organization charts, internal audit reports, all Correspondence, subcontractor files, reports, and any other documents relating to the performance of this Contract shall be open to inspection and subject to audit and/or reproduction by the City, the City auditors, the City Attorney, or designees of the City as necessary to adequately permit evaluation and verification of Contractor’s compliance with contractual provisions.

11.201 Task 11.2: Financial Reconciliation

11.202 a) All monies and receipts deposited to the City’s bank accounts shall be balanced to revenue distribution reports based upon the Citations paid and fees collected as reflected on Contractor’s SCCS. Contractor shall immediately research and resolve any discrepancies between processing logs/worksheets, batches, and databases and provide revenue distribution reports balanced to the cashiering system totals upon request.

11.203 b) Contractor’s SSC audit report shall be produced annually to align with the City’s fiscal year calendar (July-June).
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11.301 Task 11.3: Transaction Accounting

11.302 Contractor shall reconcile all transactions updated to the database based upon the individual needs of the City.

11.303 Contractor shall reconcile new Citations added to the database through all stages of processing, including initial receipt from the City, batching for data entry, subsequent processing, and update to Contractor’s SCCS.

11.304 Contractor shall be responsible for all actions taken by Contractor’s employees, agents, and Subcontractors.

11.401 Task 11.4: Returned Check Items

11.402 Contractor shall allow the City staff access to the SCCS to make adjustments and/or reverse payment transactions for returned check items, send customizable Correspondence to the Customer advising them of the consequences and penalties applied because of the returned check transaction, update the Citation record and resume normal noticing and processing of the Citation.

11.403 Task 11.5: Financial Adjustments

11.404 Contractor’s system shall process various financial adjustments and update the SCCS to accurately reflect Citation status. The City will research overpayments and payments applied in error, perform the necessary financial adjustments, allow the ability to transfer paid amounts between two Citations if required, and process manual refunds through the City Controller’s system in accordance with California law and the City policy. These transactions shall undergo an accounting process separate from the daily reconciliation for in-person, mail-in and online payments.

11.405 Task 11.6: Historical Payment Tracking

12.000 Reporting and Report Generation

12.010 Display and analyze vehicle speed and volume, violation rejection rate and type, Citations generated and other data required for automated Citation generation, Citation disposition, and comprehensive traffic analysis on photo enforcement locations.

12.020 Display and analyze SSC Program services and performance metrics such as technical and human error, system constraints, event-to-rejection rates, and post-assessment of data quality pertaining to dismissed Notices of Violation.

12.030 Provide the City with monthly, quarterly, and annual activity reports concerning SSC Program results.

12.040 Reporting-General Requirements

12.050 Contractor shall provide flexible management reports for data analysis and oversight of Contractor’s SCCS to the satisfaction of the City. Contractor shall provide reports that include but are not limited to the following areas:

12.060 a) Program management

12.070 b) Performance standards

12.080 c) Operational statistics

12.090 d) Revenue and financial reporting

12.100 e) Management summary

12.110 f) Transactional reports
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12.120 g) Reconciliation reports

12.130 h) Contract compliance

12.140 i) Management Reports

12.150 Contractor shall, through the SCCS, provide the City with the ability to run the following reports on a daily, weekly and monthly reports as required by the City:

12.160 a) Financial Reports – These reports shall include payments and totals, number of payments received, number of Citations processed, revenue received, form of payment, processor, batch number, breakdown of payment type, and adjustment for bad checks and total.

Monthly financial reporting shall include number of payments received, dollar amount received, notice date, transaction date (record update), Citation number, partial payments, refunds deducted, aged revenue, and Fine/penalty breakdown. The Revenue Distribution Report (RDR) shall be tailored to allocate all Citation revenue to the City, other issuing agencies, and the state as specified by the City.

12.170 b) Update Reports – These reports shall include the types of records updated, total records updated, and reconciliation of errors. In addition, transaction edit reports, production control reports, and workstation operator productivity reports shall be generated as requested by the City.

12.180 c) Citations Issued Reports – These reports shall include Citations issued by the City, issuing officer, area, and detail regarding the monetary value of Citations issued and amounts paid.

12.190 d) Citation Dismissal Reports – These reports shall include Citations dismissed by the City, issuing officer, and violation type.

12.200 e) Administrative Dismissal Reports – These reports shall include Citations dismissed by category, and CSRs and Hearing Officers.

12.210 f) Administrative Hold Reports – These reports shall include Citations that have been suspended by category, issuing officer, Customer service representatives, and Hearing Officers, and Citations added and deleted by category.

12.220 g) Notices Mailed Reports – These reports shall include Notices mailed by type and total mailed by type.

12.230 Task 12.6: Additional Reporting Requirements

12.240 a) SCCS must allow Users to modify standard report parameters and search and export criteria.

12.250 b) If not a part of the SCCS software, Contractor shall provide analytical business intelligence software (e.g. Business Objects, Tableau), including licenses for 10 Users. the City reserves the right to purchase additional licenses as needed.

12.260 Deliverable 12A: Submit data reports to the City within 10 days after the end of each calendar month. Data should be made available in electronic formats and hard copies

12.270 Deliverable 12B: Provide the City with monthly, quarterly, and annual activity reports concerning SSC Program results.

13.000 SCCS Training and Manuals
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13.020 Contractor shall provide the City staff with all necessary training, manuals and documentation to efficiently and effectively use all functions of the SCCS systems and all Contractor-supplied equipment, hardware, software and peripherals.

13.1 Deliverable 13: Training materials, manuals and documentation described in this Task.

14.000 Public Education and Outreach

14.010 Task 14.1: Provide assistance with public education campaign by producing collateral material for use in press releases, brochures, public services announcements, and website content.

14.030 Deliverable 14: Upon request, provide content regarding photo enforcement that may include content for use in videos, written publications, web-based material, and/or audio publications.

15.000 Implementation Schedule

15.010 The Proposals shall include a proposed implementation schedule which complies with the following:

15.020 1) Within 45 days from Notice To Proceed (after award):

15.030 a. Complete set of plans for 18 SSC Systems signed by the vendor’s licensed engineer registered in the state of California.

15.040 b. Detailed construction schedule, demonstrating coordination with Pacific Gas and Electric (PG&E) requirements.

15.050 2) Within 90 days from Notice To Proceed (after award):

15.060 a. Installation of roadside equipment at 18 SSC System sites, including the installation of required electrical connections and metering equipment as specified by PG&E.

15.070 b. Documents certifying calibration and testing of roadside equipment at 18 SSC System sites.

15.080 3) Within 100 days from Notice To Proceed (after award):

15.090 a. Operationalize 18 SSC Systems and fully tested/functional SCCS System. Commence 60- day warning period.

15.120 4) Monthly, beginning at 100 days from Notice To Proceed:

15.130 a. Send monthly flat fee invoice for Services.

16.000 Cost Proposal

16.101 The Cost Proposal shall provide pricing as a fixed monthly fee for each SSC System. The fixed monthly fee shall include compensation for all services performed as described in the Scope of Work.

16.102 Monthly payments will commence when the SSC systems are operational. All upfront capital infrastructure costs should be captured in the first two years of operation. The City of Oakland shall not be charged a monthly fee when the systems are not yet operational, for example during the initial planning, design and installation period. In addition, monthly payments will conclude on the 60th month, even if there are additional services relating to the processing and enforcement of the Notices of Violation, removal of ASE systems, and 137 of 379
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16.103 The Cost Proposal will be the basis for contract negotiations with the selected Proposer.

16.104

17.000
The City of Oakland will select the Consultant for award based on the firm that it determines will provide the best overall program services to the City. The City reserves the right to accept other than the lowest-priced offer, and to reject any Proposal that is nonresponsive to this Solicitation.

Postage Costs and Methods

17.100

17.101
Postage and USPS Special Services for Notices: In addition to the firm, fixed price in the SOW, the City will reimburse Contractor, as a separate line item on its monthly invoice, for Contractor’s actual, out-of-pocket United States Postal Service (USPS) postage and required USPS special service fees incurred to mail City-authorized automated speed enforcement notices that Contractor mails on the City’s behalf. The notices include: (i) warning notices; (ii) notices of violation; (iii) administrative hearing, determination/decision, and appeal notices; (iv) means-based reduction, payment plan, and delinquency notices required by applicable law or City policy; and (v) other notices required by applicable law, this Agreement, or expressly directed in writing by the City.

Mailing method and compliance: Contractor shall mail each notice using the mailing method, address source, content, and timeframe required by applicable law and City ordinance/policy, including, if and as required, first-class mail with proof of mailing (e.g., USPS certificate of mailing) addressed to the registered owner’s address from the Department of Motor Vehicles. Contractor shall use the lowest-cost USPS service that satisfies those requirements and the City’s written instructions. Certified, registered, return-receipt, tracking, international mail, or any service beyond first-class with certificate of mailing is reimbursable only if required by law or pre-approved in writing by the City.

17.102 Actual cost only, savings passed through. Reimbursement is limited to actual USPS postage and required USPS special service fees, without mark-up, handling, or administrative charges. Contractor shall (a) utilize USPS automation and presort to obtain all available discounts and pass all savings through to the City; (b) apply CASS/NCOA and Intelligent Mail barcode where applicable; and (c) design mail pieces to qualify for USPS automation letter rates and one-ounce postage unless the City approves otherwise in writing.

17.103 Documentation, audit, retention. Each monthly invoice shall show a separate postage line item supported by itemization and documentation reasonably acceptable to the City, which may include USPS postage statements, meter/permit logs, mail manifests, and certificate-of-mailing logs. Contractor shall retain proof of mailing and supporting documents for each notice through the later of the records-retention period in this Agreement or final disposition of the related matter (including appeals and litigation) and shall make such records available for audit. The City may disallow or recoup reimbursement for postage that lacks required proof of mailing or was not authorized. 138 of 379
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17.104

17.105

17.106

17.107

17.108
Errors, returns, and re-mailing. Re-mailing necessitated by Contractor’s error or negligence (including insufficient postage where Contractor controlled postage, improper addressing contrary to law or City instruction, or missed deadlines within Contractor’s control) shall be at Contractor’s sole expense. If a notice is returned as undeliverable despite compliance with legal addressing requirements, Contractor shall process returns and, if directed by the City, perform a lawful address update and re-mail; such City-directed re-mailings are reimbursable at actual USPS cost.

Scope limitations. This Section authorizes reimbursement solely for USPS postage and required USPS special service fees. All other costs of preparing and mailing notices (e.g., printing, envelopes, inserts, translations, inserting/fulfillment, address validation/CASS/NCOA, returned-mail handling, image hosting, and data processing) are included in the firm, fixed price unless the City approves otherwise in writing. Contractor shall not include courtesy or duplicate mailings unless directed by the City in writing.

Program planning and variance management. The parties shall establish an annual Postage Plan and maintain a rolling 90-day volume and spend forecast. Contractor shall notify the City in writing within two business days if actual or projected monthly postage is trending more than 15% above the then-current forecast, and the parties shall promptly confer to confirm mailing priorities and any City instructions. This subsection is for planning and does not limit the mailing of notices required by law or the City; however, Contractor shall follow any lawful City direction on pacing or method so long as legal deadlines and requirements are met.

Appropriation, no guarantee of revenue or volume. City’s payment obligations are subject to annual appropriation as provided in this Agreement. The City makes no guarantee of minimum mailing volume, citation issuance, or program revenue, and Contractor shall not be entitled to lost profits or other damages arising from changes in law, policy, or appropriations. Nothing in this Section limits the City’s other audit, overpayment recovery, or termination rights.

Deliverable 17: Annual Postage Plan, with rolling 90-day volume and spend forecast. 139 of 379
No. Description Delivery
Model
Units
(fill-in if blank)
Unit of Measure
(fill-in if blank)
Year 1 Year 2 Year 3 Year 4 Year 5 Year 6
(Extension)
Year 7
(Extension)
Speed Safety Cameras

SOFTWARE SOLUTION
Software Solution License 30 Users
E-commerce Web portal(s)
Cashiering Support

HARDWARE SOLUTION
Speed Safety Cameras and related infrastructure 18 locations Installation, maintenance and training

SPECIAL SERVICES

DOCUMENT PRODUCTION AND MAILING SERVICES
Outgoing Document Production
Incoming Correspondence and Payment Processing
Payment Processing
Accounts Receivable, Revenue and payment tracking
TOTAL (total price per year; paid monthly) flat fee $ 972,000 $ 972,000 $ 972,000 $ 972,000 $ 972,000 $ 972,000 $ 972,000 * Please provide a software, hardware and
services all-inclusive annual price. All upfront
capital infrastructure costs to install cameras
should be captured in the first two years of
operations. Calculation: $4,500 fixed fee x 12 months x 18 locations = $972,000/year, $4,860,000/contract term

COST PROPOSAL - SSC
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CONTRACTOR’S CYBERSECURITY QUESTIONNAIRE
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Note: This questionnaire is for the Contractor to complete.

Contractor's Name: Verra Mobility
Address: 1150 Alma Street, Mesa, Arizona
Contact Person: Paul St. Jean
Email: [email protected]
Phone Number :

Question Answer
GI General Information
GI.1 How long has your organization been established or product been in the market? https://www.verramobility.com/about/ GI.2 Does the contract with the City of Oakland consist 50% or more on your annual revenue? No GRC Governance, Risk, and Compliance
GRC.1 Does your organization have cyber security policies, procedures, and standards based on industry standards? Yes GRC.2 Is your organization compliance with SOC2, ISO27001, FedRamp, PCI, HIPPA, etc.? Verra Mobility undergoes multiple SOC 2, ISO 27001, and PCI audits annually wit GRC.3 Does your organization have designated Cybersecurity personnel? Yes GRC, Assurance, SecOps and
Engineering teams under a VP of
Cybersecurity
EM Encryption Management
EM.1 Does your organization protect sensitive information during transmission with proper encryption (ex. IPSec, FIPs, Yes EM.2 Does your organization protect sensitive information at rest with proper encryption (ex. AES‐256, DEKS, etc.)? Yes EM.3 Are all laptop devices that store sensitive information encrypted? Yes Generally, sensitive data is not st EM.4 Does your organization implement TLS certicates on internal and external facing websites? Yes EM.5 Does your organization maintain a Public Key Infrastructure with an up‐to‐date certificate authority? Yes DP Data Protection
DP.1 How and where is the City of Oakland's data stored? SOC 2 Report can be provided upon requrest with NDA
and containsthisinformation.

DP.2 How long is the City of Oakland's data being retained after the contract has been terminated with your organization? Verra Mobility adheresto the terms established in the
contract and would conform to Oakland's requirements.

DP.3 Do you have the ability to delete City of Oakland's data upon request? Yes DP.4 Does your developers or system adminstrators have access to City of Oakland's data? Is the data hashed? Accessislimited and privileged accessis reviewed quarterly.

DP.5 Do you use the City of Oakland's data for testing or training of AI module? No NS Network Security
NS.1 Are all devices that store or process sensitive information protected from the Internet by a firewall? Yes NS.2 Does your organization log and monitor devices that store or process sensitive information? Yes NS.3 Does your organization control web access based on the risk (e.g. reputation, content, and security) of the sites being visited by the internal users?
Yes
NS.4 Does your organization have secured network architure with properly designed network segmentation? Yes ES Endpoint Security
ES.1 Do all devices that store or process sensitive information utilize anti‐virus software? Yes Crowdstrike ES.2
Do all devicesthatstore or processsensitive information at a minimum have all unnecessary ports and services disabled and the device is used fortheir dedicated functions? Yes
Periodic testing through red team
excercises(internal and external)
ES.3 Do all devices that store or process sensitive information at a minimum system hardening based on CIS standards? Verra Mobility alignsto NIST 800‐53. Otherstandards, baselines, and approaches to system hardening are
considered but are not committed
ES.4 Do all devicesthatstore or processsensitive information at a minimum have a centrally managed infrastructure including the ability to deploy unified configuration changes? Yes
ES.5 Are all laptop and mobile devices that store sensitive information encrypted? Yes AT Awareness Training
AT.1 Does your organization have a cybersecurity user education and awareness program? Yes AT.2 Does your orgnanization perform simulated phishing e‐mail testing of the employees' phishing awareness? Yes Quarterly (at a minimum) VM Vulnerability Management
VM.1 Do all devices that store or process sensitive information at a minimum have vulnerability scanning performed at Yes VM.2 Are vulnerabilities being remediated in a risk based priority (highest priority vulnerabilities are fixed first)? Yes VM.3 Does organization still use legacy Operating System (OS)? If so, please specify the OS versions. Not applicable to this scope VM.4 Does your organization keep an inventory of your assets with proper identification? Yes TI Threat Intelligence
TI.1 Does your organization participate in a cyber‐intel sharing forum or subscribe to threat intelligence feeds? (e.g. ISAC, Yes TI.2 Does organization periodically assess the organization's attack surfaces? Yes AC Access Control
AC.1 Does your organization enforce complex password standardsto user accounts? Please describe the password complexity.

Yes 8 characters; 3 classes; 60‐day rot
AC.2 Does your firm require 2‐factor authentication to login internal applications and assets? Yes AC.3 Does organization enforce the least privilege principle (e.g. a usershould accessto the data/asset based on theirjob title orrole responsibility)?
Yes
AC.4 Does your organization remove or disable dormant accounts? If so, what is the frequency of the review? Yes Quarterly privileged accessreviews,
semi‐annualreviews of general access.

AC.5 How does your organization perform access review? Using a modern UAR tool in coordination with supervisors and systems owners.

AC.6 Does your organization enforce conditional access policies to prevent unauthorized access? Yes AC.7 If software provider  ‐  Does your software separate users and tenants from administrator access? N/A SC Secured Coding
SC.1 Does your organization have a formalized software development lifecycle (SDLC)? Yes SC.2 Have your developers been trained in secure coding techniques to prevent OWASP vulnerabilities? Secuity training is included SC.3 Are source codes saved in the organization's controlled and secured code repositories? Yes SC.4 Does the organization use segregated environments for development, Q&A, and production? Yes SC.5 Does the organization subject developed code to static code analysis and/or static application security testing prior Yes SC.6 Does the organization leverage the use of a web application firewall (WAF) on external facing applications? Yes SC.7 Does your organization have the ability to keep track, monitor, and log of APIs? Yes IR Incident Response
IR.1 Has your organization encountered a major cybersecurity incident or breach in the past? If so, please describe. N/A IR.2 Does your firm have an Incident Response Team with a formal process to respond to cybersecurity events? Yes IR.3 Please briefly describe your incident response and breach notification process? Our Cybersecurity Incident Response Plan (CSIRP) is modeled on NIST requireme IR.4 How does your organization monitor for threats and cybersecurity incidents? Extensive security tooling, 24/7 overwatch services, and a dedicated security operations function
IR.5 Does your organization retain network, application, and endpoint logs for investigation? Yes AA Audit and Assessment
AA.1 Does your organization perform cybersecurity audits by external 3rd parties at least annually? Yes See notes above. Multiple audits AA.2 What type of audit is performed? (e.g. pen test, risk assessment, regulation compliance audit, etc.) In addition to the compliance audits addressed previously, pen testing is perform AA.3 Does your organization maintain an IT Risk Register of known risks to the organization? Yes PM 3rd‐Party Management
PM.1 When your organizationmustshare data with other companies, do you require those companiesto follow policies, and procedures for cyber security based on industry standards? Yes Formal addendumwith
requirements stipulated
PM.2 Does your organization have a well defined 3rd party or vendor management program? Yes EP Email Protection
EP.1 Does your organization have capabilities to detect and block malicious emails prior to delivery to the end user? Yes EP.2 Does your organization have DMARC, SPF, DKIM properly configured at the email protection gateway? Not fully for each; Mostly EP.3 Doesthe organization have the ability to scan email content and attachmentfor malware or phishing links priorto delivery to the end user?
Yes
Preston Pham (Jul 21, 2025 20:55 PDT)
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Email: [email protected]
Contractor's Cybersecurity Questionnaire
Signature:
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From: Paul St Jean
To: Raphael, Craig
Subject: Oakland Speed - cybersecurity questionnaire answers Date: Monday, August 4, 2025 11:06:16 AM
Hi Craig,
Here is the email regarding the cybersecurity questionnaire that we discussed on Friday. a. Data Storage is based in the USA? Confirmed, all data storage remains within the continental US.
b. For email protection, respond to “not fully for each but mostly” Please elaborate? Confirmed SPF, DMARC, and DKIM are in place.
c. Incident breach NA. Please elaborate? No breaches reported for this solution.

Please confirm receipt.

Thank you,
Paul StJean
Strategic Accounts Executive – Government Solutions

VERRA MOBILITY
1150 N. Alma School Road, Mesa, AZ 85201
M 562 754 6521 | E [email protected]
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Automated Speed Safety Camera System Page 56 of 60 Template Rev.3.24.2025 EXHIBIT 4
CITY’S SCHEDULES
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