Agenda packet, second session — Glendora City Council, June 14, 2022 (part 1 of 2)

SPECIAL NOTICE

IMPORTANT PUBLIC HEALTH AND SAFETY MESSAGE REGARDING

PARTICIPATION AT CITY COUNCIL MEETINGS

CHANGES AND ADDITIONAL OPPORTUNITIES RELATING TO PUBLIC MEETINGS All Brown Act meetings are subject to COVID-19 infection protocols. As of April 1, 2022, the City Council has determined that meetings will be considered in-person public “Brown Act” meetings for City of Glendora City Council, Board(s) and Commission(s) – for the period of time that the City is allowed to hold remote meetings under the cavalcade of public health orders, an elected or appointed official will have the ability to attend virtually, if needed. Due to the fluidity in which infection protocols are set and changed by Federal, State, and County the City will utilize a more flexible approach, that allows the City to conduct public meetings of the City via teleconferencing, in person and/or hybrid meetings pursuant to AB 361, or as long as the Governors Declaration of Emergency is extended.

Ways to participate?
 In-Person;
 Virtually via Zoom Video Communications;
To participate in the meeting from the comfort of your own home or office download zoom on any phone or computer device and use the following meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224 Want to watch?
All our City Council meetings can be watched live through Internet Streaming at www.cityofglendora.org, and/or through Spectrum cable television Channel 3 and Verizon Channel 31.

Ways to provide public comment?
You may give public comment at the commencement of the meeting when the presiding officer calls for public comment. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items. If there are public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Please follow along with the meeting via www.cityofglendora.org/meeting, GlendoraTV cable channels, or City social media live feeds to ensure you call in at the appropriate time for your item(s). To ensure that the public is able to participate, the city is providing several methods in which the public can submit their comments:

OPTION 1: IN PERSON
Public Comments can be submitted via the Public Comment Card located in the back of the room and/or by the City Clerk desk at the front of the dais. Public Comment Cards should be submitted to the Clerk upon completion and before the closing of Public Comment or Public Hearing. When your name is called, please step to the podium and state your name before beginning your presentation.

OPTION 2: LIVE COMMENTS
Public is invited to participate via Zoom Video Communications by enter meeting ID# cityofglendora.org/zoom or https://zoom.us/j/9329247224. If you wish to address the governing board on any matter posted on the agenda or within subject matter jurisdiction should utilize one of the following protocols:

Utilizing “Raise Your Hand” Feature Utilizing “Chat” Feature Call In Step 1. Virtually “raise your hand”
using zoom,
Step 2. Wait to be called on by the City
Clerk, Step 3. Unmute your audio,
Step 4. Verbalize your comments (less
than 3 minutes)
Step 1. Utilizing “Chat” send a message to
webmaster and let them know which item(s)
you wish to comment on (aka: Public
Comment, Item #?)),
Step 2. Wait to be called on by the City Clerk,
Step 3. Unmute your audio,
Step 4. Verbalize your comments (less than 3
minutes)
Step 1. Dial (669) 900-6833,
Step 2. When prompted, enter the Meeting ID
932 924 7224. Once admitted, you will hear the
meeting live,
Step 3. At the beginning of public comment
and/or the public hearing item you wish to
comment, press Star 9 to request to speak,
Step 4. Once it is your turn, you will hear an
audio command asking you to press Star 6 to
unmute your mic.

OPTION 3: E-MAIL
Public Comments can be submitted via email to [email protected] with the subject “Public Comment – Insert Governing Body and Meeting Date”. Public Comments received will be added to the associated Agenda Packet before 5:00 p.m. each day leading up to meeting (weekends and holidays excluded). Emails received in real time and prior to the commencement of Public Comment Period or Public Hearing and not already incorporated in the agenda will be read out loud (up to 3 minutes).

OPTION 4: MAIL
Public comments may be mailed to 116 E. Foothill Boulevard, Glendora, ATTN: City Clerk’s Department-Public Comment. The City Clerk will read public comments received out loud (up to 3 minutes) into the public record if received before 5 p.m. on the date of the meeting. Otherwise, public comments will be considered late correspondence and incorporated into the meeting minute record.

If you have any questions, feel free to contact the City Clerk’s Department at (626) 914-8210.

Meeting Date: 6/14/2022 / Packet Page #: 1

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AUTHORITY, AND

PUBLIC FINANCE AUTHORITY
AGENDA
TUESDAY, JUNE 14, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
To participate virtually, download zoom on any phone or computer device and use the following meeting ID:
cityofglendora.org/zoom or https://zoom.us/j/9329247224

MAYOR/CHAIR
Karen K. Davis

MAYOR PRO TEM/VICE-CHAIR
Gary Boyer, District 3

COUNCIL/COMMISSIONERS
Michael Allawos
David Fredendall, District 2
Mendell Thompson, District 5

MEETING SCHEDULE
The regular meetings of the city council shall be held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m.

BROWN ACT
Agendas are drafted to accurately state what the legislative body is being asked to consider. The legislative body can take action on “all items” listed on the agenda and be in compliance with the open meeting laws.

Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The governing body may direct staff to investigate and/or schedule certain matters for consideration at a future meeting.

COMMUNICATION AND ELECTRONIC DEVICES
To minimize distractions, please be sure all personal communication and electronic devices are turned off or on silent mode.

LIVE BROADCASTING AND REBROADCASTING
Regular City Council meetings are broadcast live every 2nd and 4th Tuesday of the month on City Website www.cityofglendora.org, Channel 3 (Cable) & Channel 31 (Verizon) and are replayed Thursday - Sunday the week following the meeting on Channel 3 (Cable) & Channel 31 (Verizon). All broadcasts can be viewed on Cox Communications Local Access Channel 3 and Verizon/Fios Channel 31. City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings.

Meeting Date: 6/14/2022 / Packet Page #: 2

CITY OF GLENDORA

CITY COUNCIL, SUCCESSOR AGENCY, HOUSING AUTHORITY, AND

PUBLIC FINANCE AUTHORITY
AGENDA
TUESDAY, JUNE 14, 2022
COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD
7:00 PM GENERAL BUSINESS SESSION
NOTICE IS HEREBY GIVEN that General Business Session will commence at 7:00 p.m.

NOTICE IS FURTHER GIVEN that to participate virtually, download zoom on any phone or computer device and use the following meeting ID: cityofglendora.org/zoom or https://zoom.us/j/9329247224

CALL TO ORDER

ROLL CALL

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.  Invocation
 Pledge of Allegiance

STUDENT REPORTS - NONE

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body.

Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items.

Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, virtually, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.

1. Public Comments received

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS - NONE
Meeting Date: 6/14/2022 / Packet Page #: 3

PUBLIC HEARINGS
Public hearings shall conform to the protocol established to conduct of public meetings, proceedings, and business in the City of Glendora. Following presentation of the staff report, the applicant/appellant will be allowed ten (10) minutes in which to make a presentation. Following the presentation of the applicant/appellant public testimony share be called, each speaker is limited to three (3) minutes, speaking once. The Presiding Officer may permit a five (5) minute rebuttal/summation by a representative of applicant/appellant. The public hearing will then be closed, and no member of the public shall be allowed to speak further unless, upon motion, and the public hearing is reopened by the governing body. Any person desiring to provide testimony during a Public Hearing item shall make his/her presence known to the Presiding officer. Speakers are entitled to submit written or other graphic evidence. All such evidence presented shall be retained by the City Clerk as part of the Clerk’s record.

PLEASE NOTE: If you challenge any of the proposed action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

2. A Public Hearing to Consider Joint Resolutions Adopting The Budget For The City Of Glendora For Fiscal Year 2022-23, Adopting The Investment Policy For Fiscal Year 2022-23, Delegating Investment Authority, and To Consider a City Resolution Determining & Establishing the GANN Appropriations Limit for Fiscal Year 2022-23 And a City Resolution Determining & Establishing the GANN Appropriations Limit for Fiscal Year 2022-23 (STRATEGIC PLAN ITEM 14 - IFSS)
CITY/AGENCY/AUTHORITY RECOMMENDATION: 1. Adopt a Joint Resolution entitled, "A JOINT RESOLUTION OF THE CITY COUNCIL, SUCCESSOR AGENCY, HOUSING

AUTHORITY AND PUBLIC FINANCING AUTHORITY OF THE CITY OF GLENDORA,

CALIFORNIA, ADOPTING THE BUDGET FOR THE CITY OF GLENDORA FOR FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;" 2. Adopt a City Council Resolution entitled, “A RESOLUTION DETERMINING AND ESTABLISHING GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 IN ACCORDANCE WITH

ARTICLE XIII B OF THE CALIFORNIA CONSTITUTIONS AND GOVERNMENT CODE SECTION 7910;” 3. Adopt a Joint Resolution of the City Council and Successor Agency, entitled, “A RESOLUTION OF THE CITY COUNCIL AND SUCCESSOR AGENCY

ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;” and 4. Adopt a Joint Resolution of the City Council and Successor Agency, entitled, “A RESOLUTION OF THE

CITY COUNCIL AND SUCCESSOR AGENCY DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER.”

3. A Public Hearing to Consider A Resolution Establishing And Amending The Master Schedule Of Fees For Service For The Fiscal Year 2022-23. (STRATEGIC PLAN ITEM 11-IFSS) CITY RECOMMENDATION: Adopt a City Council Resolution entitled, “A RESOLUTION

ESTABLISHING THE MASTER SCHEDULE OF FEES FOR SERVICE AND AMENDING CITYWIDE FEES FOR COST OF SERVICE FOR FISCAL YEAR 2022- 2023.”

4. Consider introducing for first reading an ordinance amending sections 2.40.010 through

2.40.160 to Chapter 2.40 "Purchasing System," of Title 2 "Administration and Personnel," of the Glendora Municipal Code.

CITY RECOMMENDATION: 1. Open the Public Hearing, accept evidence and testimony presented and, in the absence of substantial evidence to the contrary, consider the following:

Waive full reading, read by title only, and introduce for first reading an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTIONS 2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL," OF THE GLENDORA MUNICIPAL CODE." Meeting Date: 6/14/2022 / Packet Page #: 4

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

5. Affirm minutes from May 24, 2022 City Council Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting CITY/AGENCY/AUTHORITY RECOMMENDATION: Affirm the minutes as presented.

6. Review and affirm disbursements for May 2022 in the amount of $7,087,383.67 CITY/AUTHORITY RECOMMENDATION: 1. Review and affirm disbursements for May 2022 in the amount of $7,087,383.67.

7. Consideration of a City Council Resolution adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2022-23 (Strategic Plan Item 46-IMCIF) CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022- 23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017

AND AUTHORIZE EXPENDITURES FROM ROAD MAINTENANCE AND
REHABILITATION ACCOUNT (RMRA) FUNDS."

MEMBER AGENDA ITEMS - NONE

UNFINISHED BUSINESS - NONE

NEW BUSINESS

8. Business License Customer Service Improvements, Identify Potential Administrative Changes to the Existing Ordinance and Approve Amendment No. 2 to Contract CITY RECOMMENDATION: 1. Receive customer service update related to business licensing, 2. Direct staff to move forward with the recommended administrative policy changes to the current Business License Ordinance for approval, 3. Approve Amendment No. 2 to HdL Software, LLC Business License and Transient Occupancy Tax Administration Service contract for a Three-Year Contract with Two, One-Year Extensions, and 4. Authorize the City Manager or his designee to execute the amendment and future contract extensions including minimal and/or non-substantive changes.

9. Consideration of a Resolution approving a successor Tentative Agreement between the City of Glendora and Glendora Police Officer's Association (GPOA) for a three-year term from July 1, 2022 through June 30, 2025
CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A 2022-2025 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE GLENDORA POLICE OFFICERS ASSOCIATION.”
Meeting Date: 6/14/2022 / Packet Page #: 5

10. Consideration Of Resolutions Relating to The Levy of Fiscal Year 2022-23 Assessment In Connection With The Streetlight Maintenance District No. 1 CITY RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION

INITIATING PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;”2. Adopt a City Council Resolution entitled, “A RESOLUTION STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt a City Council Resolution entitled, “A RESOLUTION APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY

OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1.”

11. Consideration Of Resolutions Relating to The Levy of Fiscal Year 2022-2023 Assessment In Connection With The Landscape Maintenance Districts No. 1.

CITY RECOMMENDATION: 1. Adopt City Council Resolution entitled, “A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, INITIATING

PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY, WITH RESPECT TO THE LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA;” 2. Adopt City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA,

CALIFORNIA, STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND SETTING A PLACE AND TIME FOR A PUBLIC HEARING ON SUCH ASSESSMENT;” and 3. Adopt City Council Resolution entitled, “A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO 1.”

12. Discuss and approve the creation of an Ad-Hoc Antique Streetlight Citizen's Advisory Panel CITY/AUTHORITY RECOMMENDATION: 1. Discuss and approve the creation of an AdHoc Antique Streetlight Citizen’s Advisory Panel.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT
Meeting Date: 6/14/2022 / Packet Page #: 6
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Glendora City Hall bulletin board at 116 E. Foothill Boulevard and on the City of Glendora website at www.cityofglendora.org not less than 72 hours prior to the meeting in accordance with Government Code Section 54954.2.

Dated: June 8, 2022
Kathleen R. Sessman, MMC
City Clerk/Communications Director
Meeting Date: 6/14/2022 / Packet Page #: 7

NOTICE TO THE PUBLIC
The City Council adopted new rules relating to the conduct of public meetings, proceedings, and business in the City of Glendora on February 9, 2021 (Resolution CC 2021-02) and go into effect on April 1, 2021.

City Council meetings are also available via live webcast and at any time for replaying through the City's webpage at cityofglendora.org/citymeetings. For more information, please contact the City Clerk’s office at (626) 914-8210.

MEETING SCHEDULE
Regular meetings of the City Council are held on the second and fourth Tuesday of each month, closed session business will commence at 6:00 p.m., when scheduled, and general business session will commence at 7:00 p.m. Agendas are available at the following locations:
• City Clerk's Office • Glendora Public Library Government Kiosk and Bulletin Board • Crowther Teen and Family Center Bulletin Board • City's web page at cityofglendora.org/citymeetings

PUBLIC COMMENT/PARTICIPATION
Any person may request to address a legislative body during a public meeting by submitting to the City Clerk a Speakers Request form and stating the topic to be addressed. Speakers Request forms shall be available at the Council Chambers throughout the council meeting.

Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote.

CURFEW
In the absence of a motion duly adopted by majority vote of the City Council, the Presiding Officer may adjourn City Council meetings at 10:30 p.m. or as soon thereafter as is reasonably practicable. This means that under normal circumstance, the City Council will complete action on whatever agenda item is being discussed/debated at 10:30 p.m. after which the Presiding Officer shall adjourn the regularly scheduled meeting to a time certain at which time the meeting shall be reconvened as an Adjourned Regular Meeting of the City Council and action upon the published agenda continue.

STAFF REPORTS
As a general rule, staff reports, or other written documentation are prepared/organized with respect to each item of business listed on the agenda. Meeting agendas and staff reports are available at least 72 hours prior to the scheduled City Council meeting for public inspection at Glendora City Hall, via public kiosks located in the City Clerk’s office and at the Glendora Public Library during regular business hours, and on the City’s website at cityofglendora.org/citymeetings. In addition, meetings can be viewed live at the time posted on the agenda and related staff reports can be opened and viewed simultaneously along with the streaming of the meeting at cityofglendora.org/citymeetings.

SUPPLEMENTAL MATERIAL RECEIVED AFTER THE POSTING OF THE AGENDA Any supplemental writings or documents distributed to a majority of the City Council regarding any item on this agenda after the posting of the agenda will be available for public review in the City Clerk''s Office, 116 E. Foothill Boulevard, Glendora, California, during normal business hours. In addition, such writings or documents will be made available for public review at the respective public meeting and via the City’s website at cityofglendora.org/citymeetings.

SUBMITTAL OF INFORMATION BY MEMBERS OF THE PUBLIC FOR DISSEMINATION MEETINGS Any member of the public who desires to submit documentation in hard copy form may do so prior to the meeting by emailing their comments and/or information to [email protected]. This information will be disseminated.

CITY SERVICES TO FACILITATE ACCESS TO PUBLIC MEETINGS
It is the intention of the City of Glendora to comply with the Americans With Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City of Irvine will attempt to accommodate you in every reasonable manner. Please contact the City Clerk's Office at (626) 914-8210 no later than 72 hours prior to the meeting. (28 CFR 34.102.104 ADA TITLE II).

Assisted listening devices are available at the meeting for individuals with hearing impairments. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35. 102-35. 104 ADA Title II) For further information, please contact the office of the City Clerk at (626) 914-8210, or via e-mail at [email protected].

Meeting Date: 6/14/2022 / Packet Page #: 8
JUNE 14, 2022 MEETING
of the
City Council, Successor Agency and Housing Authority
Re: Public Comment

INFORMATION RECEIVED
Attached:
1) Index of correspondence received before 5:00 p.m. Tuesday, June 14, 2022
Item #1. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 9
Index of Correspondence Received:

Date Received From Email
6/13/2022 Thomas Tsai [email protected]
6/14/2022 Tom Ard [email protected]
Item #1. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 10
-----Original Message-----
From: Thomas Tsai <[email protected]>
Sent: Monday, June 13, 2022 11:49 PM
To: Public Comment <[email protected]>
Subject: Request for Pickleball Courts
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Hi,
I am emailing you all regarding a request for public pickleball courts in Glendora. I often see people playing pickleball on the tennis courts, and I believe it would be helpful for our residents to have dedicated courts for pickleball.

Some cities have pickleball courts that are open to the public during a certain time of the day. They have markings and collapsible nets on a tennis court, so the space of a tennis court could theoretically hold 4 pickleball courts. For example, Smith Park in San Gabriel has 4 pickleball courts open to the public during certain mornings and evenings.

Additionally, there are also other possibilities of creating permanent courts for pickleball. I have played pickleball on courts like these, and I do believe they offer the greatest flexibility in terms of scheduling for our residents. However, I must acknowledge that the collapsible nets and courts would be much more accessible and easy to enact.

I truly believe that Glendora is capable of creating pickleball courts. I would love to see the day where residents do not have to use the tennis courts to play pickleball—or not have to drive out of town to find a place to play.

Thank you for your time,
Thomas Tsai
Item #1. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 11
Item #1. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 12
Item #1. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 13
Item #1. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 14

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: A PUBLIC HEARING TO CONSIDER JOINT RESOLUTIONS ADOPTING THE BUDGET FOR THE CITY OF GLENDORA FOR FISCAL YEAR 2022-23, ADOPTING THE INVESTMENT POLICY FOR FISCAL YEAR 2022-23, DELEGATING INVESTMENT

AUTHORITY, AND A CITY RESOLUTION DETERMINING & ESTABLISHING THE GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 (STRATEGIC PLAN ITEM 14 - IFSS)

RECOMMENDATION
That the City/Agency/Authority Council:

1. Adopt a Joint Resolution entitled, "A JOINT RESOLUTION OF THE CITY COUNCIL,

SUCCESSOR AGENCY, HOUSING AUTHORITY AND PUBLIC FINANCING AUTHORITY OF

THE CITY OF GLENDORA, CALIFORNIA, ADOPTING THE BUDGET FOR THE CITY OF GLENDORA FOR FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;" and

2. Adopt a City Council Resolution entitled, “A RESOLUTION DETERMINING AND ESTABLISHING GANN APPROPRIATIONS LIMIT FOR FISCAL YEAR 2022-23 IN ACCORDANCE WITH

ARTICLE XIII B OF THE CALIFORNIA CONSTITUTIONS AND GOVERNMENT CODE SECTION 7910;” and

3. Adopt a Joint Resolution of the City Council and Successor Agency, entitled, “A RESOLUTION OF

THE CITY COUNCIL AND SUCCESSOR AGENCY ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE FISCAL YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023;” and

4. Adopt a Joint Resolution of the City Council and Successor Agency, entitled, “A RESOLUTION OF

THE CITY COUNCIL AND SUCCESSOR AGENCY DELEGATING INVESTMENT AUTHORITY TO THE CITY TREASURER.”

EXECUTIVE SUMMARY
Each year, the City Council must formally adopt the annual operating budget, Gann Appropriations Limit and the Investment Policy. Presented for the City Council’s consideration is the adjusted FY 2023 Annual Operating and Maintenance and Capital Improvement Budgets.

FY 2023 Annual Budget - Notable changes to the annual operating, maintenance and capital improvement budgets include the following:

Operating and Capital Projects:
 Document Scanning project to streamline processes.
 Water Conservation projects for both City facilities and community projects where appropriate.  Increased funding for recreational and quality of life activities throughout the community at special events.
 City Park facility improvements.

Item #2. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 15
Staff Report Page 2 of 8
Personnel:
 Reclassifications of positions to better align roles and responsibilities.  Addition of a Management Analyst in Community Development for Housing and Economic Development activities.
 Swap of a Engineering Technician for a Principal Civil Engineer dedicated to Land Development activities.
 Contract services of IT Department with the addition of two IT Project Managers and the removal of the remaining positions in the Department.
 Addition of a Digital Media Technician to enhance communication and social media presence in the community.
 Addition of Maintenance Workers to maintain and improve City Facilities.  Addition of a Water Utility Lead Worker to enhance water conservation efforts.

Gann Appropriations Limit – The City of Glendora calculated the Gann Limit of $160,271,336 for Fiscal Year 2022-23 using the prior year’s limitation of $150,085,913 multiplied by the 7.55% (1.0755) increase in per capita income multiplied by the -0.71% (0.9929) increased population growth in the County of Los Angeles. The City’s appropriations subject to the limit is $46,367,876. Total City appropriations are only

28.93% of the limit.

Investment Policy – The changes to the policy stem from legislative updates and review notes from the California Municipal Treasurers Investment Policy Certification Program:
 Simplified and/or removed language discussing investment of bond proceeds adding references to bond documents for investment requirements.
 Updated the primary objective of “Yield” to “Return on Investments” which addresses performance measurements within budgetary/economic cycles.
 Enhanced diversification language for medium-term corporate notes limiting the amount that may be invested in a single issuer.
 Enhanced the language regarding safekeeping and custody to continue compliance with state code and current City practices.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On June 22, 2021, the City Council adopted a Two-Year Budget for FY 2021-2023, approving the appropriations for FY 2021/22 and the budget plan for FY2022/23.

On March 8, 2022, the City Council approved the recommended Mid-Year update to the FY 2021/22 Budget increasing or decreasing the annual budget appropriation and available resources (starting balance) of several funds.

The “Gann Initiative” (established by 1979’s Proposition 4) restricts the amount of tax generated monies government entities can spend in a given fiscal year. Incorporated into Article XIII B of the State Constitution, the GANN Appropriations Limit (the Limit) specifies that appropriations funded by taxes may be increased annually by the higher of the change in California per capita income or nonresidential assessed valuation and the change in Glendora population or Los Angeles County population.

Each year, the Investment Policy and Delegation of Investment Authority are presented to the City Council for adoption. City Council last acted on the Investment Policy on June 8, 2021. The current policy and authority expire on June 30, 2022. State Law requires an active policy for the entire fiscal year.

DISCUSSION
Item #2. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 16
Staff Report Page 3 of 8
The City Council is being asked to formally adopt the Mid-Cycle Budget, which is the second year of the Two-Year Budget for FY 2021-2023; this action formally approves appropriations for FY 2022/23. This Mid-Cycle Budget includes an updated message from the City Manager, revised Financial Summaries Section, amended 5-Year Capital Approvement Program and a summary of changes to the position control. The Mid-Cycle Budget, and related financial documents, including the full Two-Year Budget document, Budget in Brief, and Budget by Numbers, are available on the City’s website (https://www.cityofglendora.org/finance).

The Mid-Cycle Budget was reviewed and updated with changes required based on current information.

The following tables summarize the Original Budget Plan by fund type and the Proposed Mid-Cycle Budget by fund type presented for Council adoption.

Revenues
Fund Type
FY 2022/23
Proposed Estimated
Revenue
FY 2022/23
Original Estimated
Revenue
Proposed
Change Amount
Inc/(Dec)
General Fund 38,364,076 41,290,048 (2,925,972)
Pension Stab Fund 631,344 31,500 599,844
Measure E Fund 8,003,800 - 8,003,800
Special Revenue 10,145,648 9,101,958 1,043,690
Capital Projects 1,267,740 - 1,267,740
Debt Service 3,477,966 3,477,716 250
Enterprise Funds 30,335,806 29,459,644 876,162
Internal Service 9,776,092 8,174,793 1,601,299
Housing Authority 27,700 27,600 100
Successor Agency 2,939,384 2,281,380 658,004
Grand Total 104,969,556 93,844,639 11,124,917
Revenues - The General Fund shows a decrease in revenues due to the creation of the Measure E Fund to allow for more transparency related to Measure E revenues and expenditures. Most other revenue sources (sales & use taxes, business license taxes, transient occupancy taxes, charges for services and licenses & permits) stayed relatively consistent and/or saw some level of increase. Property Tax revenue and Sales Tax revenue experienced the most significant increases. More information is provided in subsequent sections of this report.

Expenditures
Fund Type
FY 2022/23
Proposed Estimated
Expenditures
FY 2022/23
Original Estimated
Expenditures
Proposed
Change Amount
Inc/(Dec)
General Fund 37,993,540 37,975,418 18,122
Measure E Fund 8,003,800 - 8,003,800
Special Revenue 11,223,684 9,786,437 1,437,247
Capital Projects 4,215,375 4,241,625 (26,250)
Debt Service 3,477,966 3,477,716 250
Enterprise Funds 44,850,354 29,202,161 15,648,193
Internal Service 9,388,797 8,164,870 1,223,927
Housing Authority 490,850 276,586 214,264
Successor Agency 2,251,772 2,251,380 392
Grand Total 121,896,138 95,376,193 26,519,945
Item #2. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 17
Staff Report Page 4 of 8
Measure E and the Water Enterprise Funds are the primary reasons for the increase in the expenditure budget. Measure E is directly funding personnel, capital improvement projects and the General Fund Reserve Policy transfers. The Measure E budget also includes a transfer out to balance the General Fund and meet the 45% contingency reserve level. The General Fund Reserve Policy Transfers and the subsidy provided to General Fund by Measure E were actively budgeted to take a more proactive approach to addressing the strategic plan objectives of "increasing financial stability and sustainability, modernizing the organization, improving and maintaining the City's infrastructure and facilities, and enhancing employee development and retention". This change will also enhance transparency around programs and projects funded by Measure E. The increase in the Water Enterprise Funds budget is due to a significant investment in capital improvement projects in FY 2022/23. More information is provided in subsequent sections of this report.

Staffing levels were also adjusted based on recommendations provided by multiple departments. .The authorized position list essentially sees no change in number of Full-Time Equivalents with a net decrease of 0.16, due to some position eliminations and reclassifications of existing positions. These adjustments continue to allow for the streamlining and enhancement of services to the public, enhancement to the City’s recruitment/retention efforts and to allow for professional growth. Additionally, the City is moving to a hybrid model for Information Technology Department utilizing both in-house staff and contracted staff to keep City systems operating. Staffing changes have been recommended and are described further in this report.

The following table summarizes the projected available balances for June 30, 2023.

Estimated FY 2022/23 FY 2022/23 Projected
Fund Type
Available
Balance
Estimated
Revenue
Estimated
Expenditures
Estimated
Net Activity
Available
Balance
General Fund 16,685,974 38,364,076 37,993,540 370,536 17,056,510 Pension Stab Fund 7,926,080 631,344 - 631,344 8,557,424 Measure E Fund - 8,003,800 8,003,800 - -
Special Revenue 11,146,241 10,145,648 11,223,684 (1,078,036) 10,068,205 Capital Projects 10,245,522 1,267,740 4,215,375 (2,947,635) 7,297,887 Debt Service 52,620 3,477,966 3,477,966 - 52,620
Enterprise Funds 28,421,177 30,335,806 44,850,354 (14,514,548) 13,906,628 Internal Service 3,928,751 9,776,092 9,388,797 387,295 4,316,047 Housing Authority 2,031,034 27,700 490,850 (463,150) 1,567,883 Successor Agency 2,026,445 2,939,384 2,251,772 687,612 2,714,057 Grand Total 82,463,843 104,969,556 121,896,138 (16,926,583) 65,537,261 General Fund & Measure E - The Proposed Mid-Cycle Budget reflects a 7.09% decrease in budgeted revenues and a 0.05% increase in budgeted expenditures for FY 2022-23 compared to the Original Budget Plan for the General Fund.

General Fund
Overview
FY 2022/23
Proposed Budget
FY 2022/23
Original Budget
%
Change
Revenue 38,364,076 41,290,048 (7.09%)
Expenditures 37,993,540 37,975,418 0.05%
Surplus/(Deficit) 370,536 3,314,630
The decrease in revenue for the General Fund is due to the establishment of the Measure E Fund during the FY 2021-22 Mid-Year Budget Review. The minor increase in expenditures is due to continued personnel re-alignment to enhance services to the community, improve retention efforts, and provide for potential professional growth for employees.

Item #2. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 18
Staff Report Page 5 of 8
Measure E Fund
Overview
FY 2022/23
Proposed Budget
FY 2022/23
Original Budget
%
Change
Revenue 8,003,800 - 100.0%
Expenditures 8,003,800 - 100.0%
Surplus/(Deficit) - -
The Measure E Funds provides for the City’s 9 Police Department positions 8 of which were previously funded by the General Fund (including the Community Impact Team and the School Resource Officer) plus a portion of a Community Development position to enhance the City’s economic development and housing programs.

Multi-Year Financial Forecasts:

The FY23 Proposed Budget document includes 3 Multi-Year Financial Forecasts for the General Fund & Measure E (General Fund & Measure E Combined Multi-Year Financial Forecast, General Fund Only Multi-Year Financial Forecast, and Measure E Only Multi-Year Financial Forecast). Currently, all forecasts show positive outlooks for the General Fund and Measure E. Property Tax, Sales Taxes and Transaction & Use Taxes show and increasing trend line and the other revenues either show some stability or minor increase. Expenditures are projected to be less than revenues in all years and included some level of funding to the Capital Projects Fund, Pension Stabilization Fund, and Internal Service Funds (according to the General Fund Reserve Policy). There are notes included with the Forecasts discussing each line item. The Multi-Year Financial Forecasts are a tool requiring periodic updates as new information becomes available. These projections do not include any assumptions around unknown federal/state/local mandates, any recessionary/inflationary local or global economic concerns, or future investment performance of CalPERS. As such the projections are expected to change based on economic conditions or other factors as they become known that typically affect the City's fiscal health.

Special Revenue Funds - The Special Revenue Funds often fluctuate because this category of funds includes grants and restricted funds. Because of timing differences between when the funds are received and when projects are started, some funds may show deficit estimated net activity. Some Special Revenue Funds are being highlighted below:

Gas Tax (205), Meas. R (F222) & Meas. M (F255) - Additional reorganizational efficiencies have been implemented in Public Works Maintenance operations. This includes realignment of staff and adding funding for on-call services in the Streets Division. This plan will establish in the Street Division a greater focus on concrete/asphalt work, sidewalks and stripping, while the Facilities Maintenance focuses on deferred maintenance at City Facilities. Measure R and Measure M also fund many capital projects including the People Movement Project which was realigned to have a greater portion paid for from Measure R instead of Measure M in FY 2022/23.

Asset Forfeiture (F208) - Revenues depend on Federal and State politics which often withhold the release of funds to the City. To date, in FY 2021/22, the City has not received revenue from the Federal government for Asset Forfeiture. The combination of zero revenue and the purchase of body-worn cameras in FY2021/22 will use all the available resources. Due to the uncertainty of this revenue source the City’s COM-NET membership fee ($35,000) has been moved to the General Fund. In FY 2022/23 only minimal revenues and expenditures have been budgeted. Any purchases that may have been eligible for this funding will now be the responsibility of the General Fund and/or Measure E until such time that the City starts to receive payments from the Federal government.

Supplemental Law Enforcement/COPS (F210) – In FY 2021/22, the available resources of the COPS Fund were used for the purchase of an armored vehicle. These resources had accumulated over the past couple of years as revenues exceeded the cost of the one Police Department position that is 100% paid from the COPS Fund. This fund still receives enough revenue to pay for the Police Department position but, will need to re-establish available resources over the coming years for any future large transactions.

Item #2. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 19
Staff Report Page 6 of 8
Capital Projects Fund(F321) - The revenue source for this fund is the Measure E Fund. At year-end if revenues exceed expenditures some of the excess is transferred to the Capital Projects Fund per the terms of the Council adopted reserve policy. The transfer is now actively budgeted starting with the FY 2021/22 Mid-Year Budget review to take a more proactive approach to improving and maintaining the City’s facilities and infrastructure. This funding allows for flexibility in addressing various infrastructure needs for facilities, parks, and street projects. The FY 2022/23 Proposed Budget document includes 2 new requests for document scanning projects (city-wide and for specific Police Department records) in the Capital Projects Fund for a total of $550,000. Both requests work towards to the goal of digitizing City records to become more efficient during the normal course of operation, respond to public records request more easily, and in the future eliminate some of the City storage requirements for hard copy documents.

Enterprise Funds (Water Utility) - The Water Enterprise consists of both the Water Operations Fund (F531) and Capital Projects Fund (F530). The Water budget does not include any assumptions for the ongoing infrastructure assessment and rate study. The Water Capital Projects Fund has $17 million of proposed projects in the FY 2022/23 Budget. These projects include a total of $7 million for conservation improvements for City facilities ($5 million) and community projects ($2 million) to address the historic drought head on. The majority of the remaining capital project budget is for the construction phases of projects where design is occurring during FY 2021-22 (i.e. North Glendora Reservoir, Mauna Loa, Cumberland/Palomar, etc.).

Multi-Year Financial Forecasts:

The FY23 Proposed Budget document includes Multi-Year Financial Forecasts for the Water Operations Fund & Water Capital Projects Fund. The Multi-Year Financial Forecasts are a tool requiring periodic updates as new information becomes available. The Water Operations fund shows a generally ability for revenues to cover expenditures and to be in compliance with the reserve requirement. However, the amount of funding available for transfer to the Water Capital Projects Fund reduces to below $3 million in the forecasted years. Additionally, essentially all available resources in the Water Capital Projects Fund will be used in FY2022/23 eliminating the once ample reserves for capital projects. The City may be required to consider issuing debt among other options to fund any future capital projects. It is important to note these projections do not include any assumptions around the current infrastructure assessment & rate study, unknown federal/state/local mandates (including drought/conservation requirements), any recessionary/inflationary local or global economic concerns, or future investment performance of CalPERS. As such the projections are expected to change based on economic conditions or other factors as they become known that typically affect the City's fiscal health.

Internal Service Funds - This category includes Worker's Compensation, Liability Insurance, Technology and Vehicles. Revenues come from allocated charges to the various departments that receive the specific benefit from these services. The Liability Fund budget increased because of increased premiums and claims. The Technology Fund budget increased due to more investment in technology and innovation to increase efficiencies for various City processes. The Information Technology Department as re-organized the personnel structure to a hybrid model of in-house staff and contracted staff to address recruitment and retention challenges. The Vehicles Fund budget increased due to vehicle replacement needs across multiple departments.

Housing Authority - The fund currently supports the operating costs of managing various loans and agreements previously performed by the Glendora Redevelopment Agency.

Successor Agency - The agency is in the wind down process. Approval has gone through the Reimbursement Obligation Payment Schedule (ROPS) process with the Department of Finance. The ROPS are prepared on an annual basis.

Capital Improvement Program (CIP) – The 5-Year Capital Improvement Program (CIP) included in the Adopted Two-Year Budget for FY 2021-2023 has been amended during FY 2021/22 and with project requests included in the Proposed FY 2022/23 budget. An Amended 5-Year Capital Improvement Program for the fiscal years 2021/22 to 2025/26 has been included in the Proposed FY 2022/23 budget to capture those changes and the impact on projects included in years FY 2023/24 to FY 2025/26. The Item #2. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 20
Staff Report Page 7 of 8
major changes happened in the Water Fund where City Council approval was received to move projects previously proposed to occur in years 3, 4 and/or 5 of the 5-Year CIP into Year 1 (FY 2021/22) and Year 2 (FY 2022/23) of the 5-Year CIP. The projects move forward include the North Glendora Reservoir and Mauna Loa, Cumberland/Palomar & Country Club Water Main Replacements.

Staffing Changes:

Overall, the Proposed FY 2022/23 Budget includes personnel recommendations that decrease the City’s total full-time equivalent (FTE) count by 0.16 totaling 256.77 (more detail provided in Authorized Positions Reconciliation of FY 2022/23 Proposed Budget). The adjustments include adding job classes to promote employee retention and career growth opportunities, to enhance customer service both externally and internally, and to continue to modernize the City’s staffing model - all of which are intended to meet the City Council’s Strategic Plan goal to “Enhance Employee Development and Retention.” Personnel changes include adding a job classification for a City Clerk Specialist and IT Project Manager. The City Clerk Specialist is strictly a position update and do not increase the number of employees.

The position changes of note are the addition of one Management Analyst in Community Development, one Water Utility Lead Worker in Public Works and two Maintenance Workers in Public Works (included with the original FY 2022/23 Tentative Budget Plan included in the Adopted Two-Year Budget for FY 2021-2023). The addition of these positions are offset by removal of 4 IT positions in the relatively new Information Technology Department. The Information Technology Department has moved to a contracted and in-house hybrid staffing model to address recruitment and retention challenges and to ensure continuity of service to the other City departments. The Management Analyst position in Community Development will enhance the City’s economic development and housing programs. The Water Utility Lead Worker in Public Works will be part of the Conservation Division and will be work with existing staff on the City’s outreach and education programs regarding water conservation and the current drought conditions.

In conclusion, the Proposed FY 2022/23 Budget continues to provide resources to accomplish the goals set forth in the City’s current Strategic Plan (including but not limited to, addressing economic development & housing, employee workforce modernization, enterprise resource planning system replacement, and assessing water rates & infrastructure). The budget is a living document and is and integral part of the City’s practice of multi-year financial planning, ongoing financial monitoring, frequent financial reporting, prompt corrective actions when necessary, and longer-term financial health strategies.

These practices are essential elements of sound financial management. Multi-year financial planning provides the City Council, departments, and the public with greater certainty regarding ongoing funding and staffing for programs and services.

Gann Limit:

California Constitution Section 1 of Article XIII B which states that the total annual appropriations shall not exceed the prior year adjusted for the change in the cost of living and the change in population. As required by law, the limit is calculated every year and presented to the City Council for approval. The General Fund appropriations are well below the limit. In addition, the city currently has our independent auditors perform additional agreed upon procedures (AUP) to verify our compliance with the GANN Limit.

The City of Glendora calculated the Gann Limit of $160,271,336 for Fiscal Year 2022-23 using the prior year’s limitation of $150,085,913 multiplied by the 7.55% (1.0755) increase in per capita income multiplied by the -0.71% (0.9929) increased population growth in the County of Los Angeles. The City’s appropriations subject to the limit is $46,367,876. Total City appropriations are only 28.93% of the limit.

Investment Policy:

The Investment Policy serves as a guide for setting and achieving Glendora’s particular investment objectives and defines the overall guidelines for management of the portfolio. It may be revised each year based on the needs of the City while conforming with California Government Code Section 53600 et seq. which authorizes the investment of public funds and establishes permitted investments parameters for local governments. Glendora’s annual Statement of Investment Policy defines the suitable and authorized investments specifically for Glendora which may be more restrictive than the State Code but can never be Item #2. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 21
Staff Report Page 8 of 8
less restrictive than the State Code. The policy is reviewed each year for compliance with any changes in State Code.

The changes to the policy stem from legislative updates and review notes from the California Municipal Treasurers Investment Policy Certification Program. The changes are discussed below:
 Simplified and/or removed language discussing investment of bond proceeds adding references to bond documents for investment requirements.
 Updated the primary objective of “Yield” to “Return on Investments” which addresses performance measurements within budgetary/economic cycles.
 Enhanced diversification language for medium-term corporate notes limiting the amount that may be invested in a single issuer.
 Enhanced the language regarding safekeeping and custody to continue compliance with state code and current City practices.

The policy for Fiscal Year 2020-2021 received an award of excellence from the California Municipal Treasurers Investment Policy Certification Program. The policy is eligible for an award through the certification program every three years. The Policy will be eligible for the award again in Fiscal Year 2023- 2024.

FISCAL IMPACT
The Proposed Mid-Cycle Budget includes adjustments to estimated revenues and appropriations contained in the Original Budget Plan for the fiscal year beginning on July 1, 2022. By adopting the resolution, the City Council is approving the updated spending plan for Fiscal Year beginning July 1, 2022.

Adoption of the Investment Policy allows the City to continue investing available funds to maximize earnings within the constraints of the law.

ENVIRONMENTAL DETERMINATION
Not Applicable.

Prepared By Kyle Johnson, Assistant Director-Finance
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. RESOLUTION ADOPTING THE BUDGET FOR FY 2022-23
B. FY 2023 MID-CYCLE BUDGET NEW REQUESTS
C. PUBLIC HEARING NOTICE
D. RESOLUTION ADOPTING THE GANN LIMIT
E. RESOLUTION ADOPTING INVESTMENT POLICY
F. RESOLUTION DELEGATING AUTHORITY TO TREASURER
G. FY 2023 MID-CYCLE BUDGET PRESENTATION
Item #2. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 22

JOINT RESOLUTION
CC 2022-___ CC 2022-__ (SA) HA 2022-__ FN 2022-__

A JOINT RESOLUTION OF THE CITY COUNCIL, SUCCESSOR

AGENCY, HOUSING AUTHORITY AND PUBLIC FINANCING

AUTHORITY OF THE CITY OF GLENDORA, CALIFORNIA,

ADOPTING THE BUDGET FOR THE CITY OF GLENDORA FOR THE
FISCAL YEAR BEGINNING JULY 1, 2022, AND ENDING JUNE 30, 2023.

CITY COUNCIL, SUCCESSOR AGENCY,

PUBLIC FINANCING AUTHORITY AND HOUSING AUTHORITY
City of Glendora, California
WHEREAS, in accordance with Glendora Municipal Code Section 2.08.070, it is the City Manager’s/Executive Director’s duty to prepare and submit a proposed annual budget and salary plan to the Glendora City Council; and
WHEREAS, the City Manager/Executive Director has submitted a proposed budget to the Glendora City Council, Glendora Successor Agency, Glendora Housing Authority, and Glendora Public Finance Authority for Fiscal Year 2022-2023, commencing July 1st ; and WHEREAS, after due consideration and review, the Glendora City Council, Glendora Successor Agency, Glendora Housing Authority, and Glendora Public Financing Authority find it is in the interest of the health, welfare and safety of the City, its citizens and businesspersons, to adopt the financial plan within the budget for the receipt and expenditure of public monies; and WHEREAS, the City of Glendora, as Successor Agency to the Glendora Community Redevelopment Agency, is desirous of adopting a revenue and expenditure budget applicable to the Successor Agency, on the express condition that said budget be published the same as a separate component of the City of Glendora’s budget, and further conditioned on the City of Glendora, its General Fund and all its various other accounting funds are NOT obligated to finance or fulfill any Successor Agency obligations; and
WHEREAS, the Fiscal and Budgetary Policies remain as approved June 25, 2019.

NOW, THEREFORE, THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO THE

FORMER GLENDORA COMMUNITY REDEVELOPMENT AGENCY, HOUSING

AUTHORITY, AND PUBLIC FINANCE AUTHORITY OF THE CITY OF GLENDORA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council, Successor Agency, Housing Authority and Public Financing Authority does hereby adopt its budget incorporated herein by reference for the City of Glendora for the fiscal year beginning July 1, 2022 and ending June 30, 2023.

SECTION 2. The City Council, as Successor Agency to the Glendora Community Redevelopment Agency, does hereby adopt the budget as incorporated hereinto by this reference Item #2. Page 9
Meeting Date: 6/14/2022 / Packet Page #: 23
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 2 of 16 for the City of Glendora, as Successor Agency to the Glendora Community Redevelopment Agency, for the fiscal year beginning July 1, 2022 and ending June 30, 2023. The City Council, as Successor Agency to the Glendora Community Redevelopment Agency, is the same as a separate component of the city of Glendora’s Budget. The City Council herby determines and declares that the City of Glendora, its General Fund and all of its other accounting funds shall NOT be obligated to finance or fulfill any Successor Agency obligations in any manner.

SECTION 3. The City Council, Successor Agency, Housing Authority and Public Financing Authority recognizes the value of establishing citywide financial policies and has done so previously.

SECTION 4. The Authorized Positions as amended and incorporated in the budget document are hereby approved and adopted.

SECTION 5. The City Council does hereby approve the classification, salary range and job descriptions (Exhibit “A”) to be included in the authorized position listing for the following positions:

City Clerk Specialist $61,769 - $75,080
Digital Media Coordinator $59,921 - $72,835
Information Technology Project Manager $104,515 - $127,038 SECTION 6. Per the adopted Financial Policies, the City Manager/Executive Director is authorized to transfer appropriations between departments or functions, provided that no change is made in the total amount of the annual budget of any single fund.

SECTION 7. The Mayor/Chair shall sign and the City Clerk/Agency Secretary shall certify to the passage and adoption of this resolution shall enter the same in the Book of Original Resolutions and that this resolution shall take effect and be in force on this date.

SECTION 8. The City Clerk/Agency Secretary is hereby directed to forward a copy of this resolution to the Administrative Services Director.

APPROVED and PASSED this ____ day of ________, 2022.

City Council, Successor Agency,
Housing Authority, and
Public Financing Authority
Glendora, CA
BY: ______________________________

KAREN DAVIS
Mayor
Item #2. Page 10
Meeting Date: 6/14/2022 / Packet Page #: 24
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 3 of 16 APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk/Agency Secretary of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council, Successor Agency, Housing Authority and Public Financing Authority to the former Glendora Community Redevelopment Agency of the City of Glendora at a regular meeting held on the ____ day of ______, 2022, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Agency
Secretary/Communications Director
Item #2. Page 11
Meeting Date: 6/14/2022 / Packet Page #: 25
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 4 of 16

EXHIBIT A

CITY OF GLENDORA
CITY CLERK SPECIALIST – DRAFT

GMA/FLSA - EXEMPT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general direction, performs a wide range and variety of administrative support an highly responsible complex duties for the City Clerk’s Department relating but not limited to: election administration, record management, legal publications, local ordinances and policies, and public meetings; performs other duties as assigned.Depending on assignment, may supervise lower level clerical staff.

CLASS CHARACTERISTICS
This is an intermediate municipal clerk support staff position encompassing entry level through advanced journey level clerical and secretarial work. Although this position may undertake the duties of other clerical positions, this position is distinguished from other administrative support series by the specialty skills and knowledge of municipal clerk functions.

This position performs the full range of municipal clerk support services required while only receiving general instructions and using a high degree of independent judgment.

Incumbents at this level are expected to independently perform work with minimal guidance and direction.

ESSENTIAL JOB FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job. These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability.

1. Provides advanced clerical support to City Clerk department and management staff members as required.

2. Serves as a primary resource and information source regarding City Clerk programs, policies, procedures, objectives, and operational functions; answers questions and provides information where judgment, knowledge, and interpretation skills are utilized, especially in the proper handling of confidential information or files; resolves complaints; refers inquiry calls to appropriate sources as necessary.

3. Responds to inquiries from the general public and employees; interprets regulations policies and procedures, processes departmental applications.

Item #2. Page 12
Meeting Date: 6/14/2022 / Packet Page #: 26
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 5 of 16

4. Process documents including ordinances, resolutions, contracts, claims and other related documents.

5. Recommend and assist in the implementation of goals, objectives and methods for continuous improvement of municipal clerk services.

6. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justification for budget items; and monitor and control expenditures.

7. Prepares and posts agendas and minutes for various City committee, commission and board meetings in accordance with ordinances and statutes.

8. Initiates and maintains a variety of files and records for information related to the department and programs including financial, budget, personnel, operational and administrative records; maintain and update resource materials.

9. Operates modern office machines, equipment, and software.

10.Attends and participates in staff meetings and related activities; attend specialized trainings, conferences, and classes to increase professional knowledge.

11.Assist in management of City’s Passport program.

12.Maintains ongoing knowledge of City Clerk software programs and assists employees in troubleshooting.

13.Assists with the publishing of legal notices for the City.

REQUISITE ABILITIES:
a. Knowledge and general understanding of operational characteristics, services, and activities of a City Clerk’s Office and general functions of a municipal government. b. Plan, organize and coordinate workflow.
c. Perform multiple tasks under diverse conditions.
d. Communicate clearly and concisely, both orally and in writing. e. Work under limited supervision within a broad framework of policies and procedures. f. Analyze situations and adopt effective courses of action. g. Keep accurate records.
h. Analyze situations carefully and adopt effective courses of action. i. Understand the operation of the City, assigned department and outside agencies. j. Compose correspondence independently.
k. Independently prepare correspondence and meeting minutes.

Item #2. Page 13
Meeting Date: 6/14/2022 / Packet Page #: 27
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 6 of 16 l. Communicate effectively with a variety of personnel and establish/maintain effective working relationships.
m. Understand, interpret and explain policies and procedures. n. Interpret and apply rules, regulations, legislation and policies. o. Develop operating procedures to implement programs and procedures. p. Understand and follow verbal and written directions. q. Type and/or enter data accurately.
r. Operate a computer and use a variety of computer software. s. Compile and maintain complex and confidential records, information and files. t. Edit documents for correct English grammar, punctuation, and spelling. u. Supervise, train and evaluate subordinates.
v. Apply modern office practices and use office equipment and software. w. Perform mathematical calculations.

QUALIFICATION GUIDELINES
Education and/or Experience: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Five (5) years of progressively responsible related office experience including supervision of programs and/or procedures, two (2) of those years being assigned to a municipal clerk department/division.

Education: Equivalent to the completion of twelfth (12) grade supplemented by coursework or training in management, business administration, public administration, office practices, or a related field.

Licenses and Certifications: Possession of, or ability to obtain with 12 months of hire, a valid California Driver’s License and satisfactory driving record.

Knowledge and Skills:
 Ability to type or enter data at 60 net wpm (typing certificates reflecting this skill may required at time of application).
 Working knolwege of the organization and functions of the City Clerk’s Office  Ability to handle sensitive and/or confidential matters and information.  Accurate and modern record keeping methods.
 Accurate minute taking and preparation.
 Accurate interpretation and execution of rules, regulations, and policies.  Basic mathematical skills.

Item #2. Page 14
Meeting Date: 6/14/2022 / Packet Page #: 28
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 7 of 16  English usage, spelling, vocabulary, grammar, and punctuation.  Municipal purchasing regulations, professional services retention guidelines, and standard specifications for construction contracts.
 Office management principles.
 Operations and functions of municipal government.
 Organizational and management practices as applied to programs, policies, and operational needs.
 Preparation of complicated documents requiring specialized and/or statistical typing and accuracy.
 Principles and practices of business letter writing.
 Principles and practices of modern administrative support.  principles of supervision and training.
 Skill in the operation of a variety of office equipment including computers, various software applications, and standard office applications.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with some travel from site to site. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with a variety of City staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Item #2. Page 15
Meeting Date: 6/14/2022 / Packet Page #: 29
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 8 of 16

CITY OF GLENDORA

DIGITAL MEDIA TECHNICIAN - DRAFT

DIGITAL MEDIA SPECIALIST

SENIOR DIGITAL MEDIA SPECIALIST

AFSCME/FLSA NON-EXEMPT
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION
Under general supervision, assists in the development and administration of digital, social, and emerging media communications; coordinates with departments on digital communications using the City’s website and social media applications; supports the needs of the public who interact with the City using social media and other digital resources; assists with activities involving community relations and public information; performs related duties as required.

CLASS CHARACTERISTICS
Digital Media Coordinator/Aide: Incumbents at this level usually assist the Digital Media and Senior Digital Media level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is closely supervised while in progress and progress is monitored at various steps. Exceptions or changes in procedures are explained in detail as they arise.

Digital Media Specialist: Incumbents in this classification perform the full range of duties under general direction and are expected to exercise independent judgment within established guidelines and regulations.

Senior Digital Media Specialist: The Senior Digital Media Specialist is differentiated from the Digital Media Specialist by the responsibility to act as the community and media relations officer for the City, as well as ensure brand standardization across media platforms and in City communications.

ESSENTIAL JOB FUNCTIONS
Management reserves the right to add, modify, change, or rescind the work assignments of different positions, and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job. These functions may not be present in all positions in this series. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Depending on the assignment and level in the Series, the degree of independence in work will vary in the following duties (not an all-inclusive list):

1. Assists in planning, directing, and coordinating the operations of the Glendora Government Access Channel (KGLN 3), including scheduling, traffic, continuity, production, publicity, and programming; responds to inquiries from the public and resolves complaints.

Item #2. Page 16
Meeting Date: 6/14/2022 / Packet Page #: 30
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 9 of 16

2. Supervises and participates in the production of cablecasting and streaming of City Council meetings.

3. Administers content responsibilities, permissions and security roles using a content management system (CMS); analyzes website utilization (i.e., Google Analytics) to maximize the public’s access to City information and services.

4. Develops and implements effective strategies for promoting the City within social and other emerging media communities; develops policy recommendations related to social and emerging media.

5. Monitors and tracks City informational trends across various social and emerging media platforms; prepares reports on informational trends; coordinates citywide digital communications consistent with the City’s Social Media Policy.

6. Implements and uses social/emerging media tools; integrates various cross-platform social/emerging media applications; identifies emerging communication opportunities using digital and social media; analyzes emerging trends and best practices in digital communication and interaction; recommends enhancements to the City’s digital and social/emerging media use.

7. Maintains professional currency in digital media technologies and developing trends, enabling current needs fulfillment and planning for future needs.

8. Provides assistance to the public, committees and other agencies; responds to inquiries and provides information regarding City policies, procedures and other information relating to information systems; attends meetings, conferences and trainings related to information systems.

9. Recommends and implements policies, procedures and standards relating to digital media; provides staff assistance in the implementation of project recommendations.

10.Provides staff assistance in the division to meet the needs of user departments.

In addition to the above duties, the Senior Media Specialist also performs the following:

11.Provides guidance to all departments and staff on the City’s Brand Standards and ensures all printed and digital materials aligns with the City’s Brand Standards Manual.

12.Advises and consults with departments on maximizing web presence; promotes City website services to staff, media and the public; trains departmental website users.

13.Represents the City and presents oral reports at meetings with citizens, public and private organizations, staff, Council and media.

14.Responsible for oversight and review of all City Press Releases.

REQUISITE ABILITIES
The following generally describes the abilities required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. a. Communicate clearly and concisely, both orally and in writing. b. Develop and implement effective communication strategies and procedures.

Item #2. Page 17
Meeting Date: 6/14/2022 / Packet Page #: 31
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 10 of 16 c. Analyze data and information.
d. Develop and present complex and technical reports and recommendations. e. Maintain a variety of records and files.
f. Manage and coordinate interdepartmental projects.
g. Understand, explain and comply with established policies and procedures. h. Effectively train personnel on website and emerging media technology use and policy.
i. Develop comprehensive plans and procedures to meet and address future digital media needs and services; development new policies impacting Department operations.
j. Deal constructively with conflicts and develop effective resolutions. k. Ability to work independently, stay on task, and maintain workflow based on provided priorities and budgeted allocations.
l. Establish and maintain effective working relationships with supervisors, associates and the public.
m. Assess and prioritize multiple tasks, projects and demands. n. Understand and follow verbal and written directions. o. Operate a computer and a variety of software programs. p. Meet the physical requirements established by the City and lift or move equipment up to 50 pounds.

QUALIFICATIONS GUIDELINES
Education and/or Experience Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education: A Bachelor’s degree in digital media, marketing, communications, journalism or a related field.

Experience:

Digital Media Technician: Three (3) years of experience in assisting communication efforts for print, broadcast, and/or digital media affairs. Relevant experience in community relations, outreach, and or event management preferred. Proficiency in Adobe Graphics applications desired.

Digital Media Specialist: Five (5) years of experience in the coordination of public affairs, public information, community relations or outreach activities.

Senior Digital Media Specialist: Above education requirements and seven (7) years of progressively responsible experience in the coordination of public affairs, public information community relations or outreach activities. Relevant experience in communications marketing, development of social media strategies and evaluation.

Item #2. Page 18
Meeting Date: 6/14/2022 / Packet Page #: 32
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 11 of 16 Knowledge and Skill Levels
 Considerable knowledge of the principles, procedures and strategies of electronic and digital communications.
 Principles, practices and techniques of public relations, marketing and community affairs.
 Media relations.
 Social media platforms.
 Web and social media content development; principles of training and marketing.  Pertinent Federal, State, and local laws, codes and regulations governing disclosure of information and other related functions.

Special Requirements
 All levels in this series may be required to work evenings and weekends to cover City events.
 May be required to work on call (nights and weekends) to respond to emergency and problem situations.
 Possession of or ability to obtain a Class C California driver’s license and a satisfactory driving record.

Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to an occasional moderate amount of noise and dust from server room maintenance activity; frequent interruptions and contact in person and on the telephone with a variety of City staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach and twist; to lift, carry push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Mental: Primary functions require use of written and oral communication skills; read and interpret complex data; information and documents; analyze and solve complex problems; perform highly detailed work under changing intensive deadlines, on multiple concurrent Item #2. Page 19
Meeting Date: 6/14/2022 / Packet Page #: 33
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 12 of 16 tasks; ability to interact professionally with City management, staff, elected officials, contractors, vendors, external agencies, residents, and other members of the public and other encountered in the course of work.

Item #2. Page 20
Meeting Date: 6/14/2022 / Packet Page #: 34
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 13 of 16

CITY OF GLENDORA

INFORMATION TECHNOLOGY PROJECT MANAGER

DEFINITION
Under general direction, performs a wide range and variety of project management duties varying in scope, size and complexity for the Information Technology Department and provides technical experience in support of projects. The duties of this position include but are not limited to analyzing project feasibility, developing project scope, overseeing implementation, and conducting technical reviews and systems testing of various technical projects for the City. This position will collaborate closely with the technical team to design various developments and to implement life-cycle methodologies for various software systems, and performs other duties as assigned. Depending on assignment, may supervise lower level Information Technology staff; performs related duties as required

CLASS CHARACTERISTICS
This is a professional-level information technology staff position encompassing complex information technology projects, from conceptualization through implementation.

This position performs the full range of technology support and project management services required while only receiving general instructions and using a high degree of independent judgment. Incumbents at this level are expected to independently perform work with minimal guidance and direction in order to manage projects through a project’s life cycle.

1. Plans, organizes, and leads large scale and/or complex technology projects composed of cross departmental and cross functional team members, in support of project requirements, deadlines and budget constraints; provides leadership and guidance to team members.

2. Works directly with departments to understand and document project business requirements.

3. Create instructions for end-users and assist with the testing of the final product.

Communicates with stakeholders during all phases of the project, to ensure a successful implementation.

Item #2. Page 21
Meeting Date: 6/14/2022 / Packet Page #: 35
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 14 of 16

4. Ensures projects are prioritized based on business needs and delivered on-time and within budget.

5. Schedules resources across multiple projects based on priorities and urgency and acquires project management resources from outside the City when justified.

6. Prepares and/or reviews detailed bid specifications and Requests for Proposals, contracts, Council Communications and change orders; evaluates bids and recommends the selection of vendors; participates in selecting contract employees.

7. Provides or presents periodic project status updates as well as project team and budget activities to the stakeholders.

8. Provides technical information, guidance, and support to City departments, management, leadership and employees as needed.

9. Collaborates and integrates with vendor implementation teams to configure or customize software and resolve technical issues.

10.Conducts project assessments to ensure designed results meet the City's needs, goals and user requirements.

11.Maintains a high level of current knowledge regarding systems, technology and communications.

12.Participates in the preparation, development, and administration of the department budget.

13.Performs other related duties as assigned.

REQUISITE ABILITIES:
a. Advanced computer skills and in-depth knowledge of different operating systems, network administration and service desk administration. b. Project management and leadership skills for managing projects and the teams involved with them.
c. Strong written and verbal communication skills to coordinate with team members and management and explain technical issues.
d. Analytical and problem-solving skills to handle any issues that occur during project completion.
e. Organization and time management skills to keep projects on track and within budget.
f. Excellent resource planning and task scheduling skills. g. Experience with Microsoft Project or Teamwork.

Item #2. Page 22
Meeting Date: 6/14/2022 / Packet Page #: 36
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 15 of 16 h. Establish and maintain effective relationships with the community at large, the City Council, and other public officials.
i. Analyze complex information and issues; provide sound policy and procedural recommendations; and develop and implement an appropriate response. j. Understand, explain and apply policies, procedures, rules and regulations.

Education: Bachelor's Degree in Computer Science, Information Management Systems, Project Management or related field.

Experience: Five (5) years of progressively responsible related computer science, systems analysis, design or Information Technology management experience including experience in computer development work with a project-based focus and experience working with Information Technology teams; and three (3) years of project management experience, including roles as a project manager, an assistant project manager, or a key project team member on a large-scale multi-departmental or organization-wide project; Licenses and Certifications: Project management Professional (PMP) certification is highly desirable but not required.

Special Requirements
 May be required to work on call (nights and weekends) to respond to emergency and problem situations.
 Possession of or ability to obtain a Class C California driver’s license and a satisfactory driving record.
 This position requires the successful passing of a background investigation performed by the Glendora Police Department.

Knowledge and Skill Levels:
 Current industry trends and best practices
 System development lifecycle used for the development of new systems and enhancements to existing information systems
 Project Management principles, concepts and practices including application of project and program management tools and processes, resource allocation and project prioritization and staffing
 Systems analysis methods and techniques.
 Principles and practices of public administration, including budgeting and purchasing
 Plan, organize, integrate, and manage systems installation, configuration and administrative projects
Item #2. Page 23
Meeting Date: 6/14/2022 / Packet Page #: 37
CC 2022-___, CC 2022-__ (SA), HA 2022-__, FN 2022-__ Page 16 of 16  Establish and maintain project schedules
 Identify information management issues and opportunities  Analyze problems and alternatives and develop sound conclusions and recommendation.
 Set priorities and allocate resources to most effectively meet needs in a timely manner.
 Prepare and/or present clear, concise and accurate reports  Communicate effectively orally and in writing with a good command of the English language
 Exercise sound independent judgment
 Establish and maintain effective working relationships with all levels of City management, employees, vendors, and others encountered in the course of the work.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Mental: Primary functions require use of written and oral communication skills; read and interpret complex data;, information and documents; analyze and solve complex problems; use math/mathematical reasoning; perform highly detailed work under changing intensive deadlines, on multiple concurrent tasks; work with frequent interruptions, and interaction with City management, staff, elected officials, contractors, vendors, external agencies, residents and other members of the public and other encountered in the course of work
Item #2. Page 24
Meeting Date: 6/14/2022 / Packet Page #: 38
Fund Number/Fund Name/Request Personnel
Program &
Capital Outlay CIP Total Amount
001GENERAL FUNDAdministrative Services Finance - Personnel Request 2 - Office Coordinator $8,281 $8,281City Clerk/Community Services - Personnel Request 1 - Digital Media Technician ($78,580) ($78,580)Community Development/Public Works - Personnel Request 1 - Principal Civial Engineer - Land Development $132,633 $132,633Community Services Admin - Personnel Request 1 - Senior Office Assistant $6,050 $6,050Community Services Human Services - Personnel Request 1 - Comm Svcs Coord, PT Ofc Aide IV, PT Rec Spcl, PT Rec Leader ($5,255) ($5,255)Community Services Recreation - Personnel Request 1 - PT Rec Spc II, PT Rec Ldr $7,418 $7,418 Community Services Teen Center - Personnel Request 1 - PT Ofc Aide IV, PT Rec Ldr, PT Rec Aides $7,562 $7,562Public Works Engineering - Personnel Request 1 - Civil Eng Asst to Registered Assoc. Civil Engineer $240 $240GENERAL FUND Total $78,349 $0 $0 $78,349103MEASURE ECommunity Development - Personnel Request 1 - Management Analyst $49,134 $49,134Police Department - Capital Outlay Request 2 FARO $45,550 $45,550MEASURE E Total $49,134 $45,550 $0 $94,684205STATE GAS TAXPublic Works Streets - Program Request 1 - On-Call Services (Striping, Ashpalt, Concrete, etc.) $390,000 $390,000STATE GAS TAX Total $0 $390,000 $0 $390,000209PROPROSITION A TRANSITCommunity Services Admin - Personnel Request 1 - Senior Office Assistant $456 $456Community Services Human Services - Personnel Request 1 - Comm Svcs Coord, PT Ofc Aide IV, PT Rec Spcl, PT Rec Leader $3,113 $3,113PROPROSITION A TRANSIT Total $3,569 $0 $0 $3,569285AFFORDABLE HOUSINGCommunity Development - Personnel Request 1 - Management Analyst $24,567 $24,567AFFORDABLE HOUSING Total $24,567 $0 $0 $24,567290GLENDORA HOUSING AUTHORITYCommunity Development - Personnel Request 1 - Management Analyst $24,567 $24,567GLENDORA HOUSING AUTHORITY Total $24,567 $0 $0 $24,567321CAPITAL PROJECTSCity Clerk - Capital Outlay Request 1 - CW Document Scanning $500,000 $500,000Police Department - Capital Outlay Request 1 Document Scanning Project $50,000 $50,000CAPITAL PROJECTS Total $0 $50,000 $500,000 $550,000 Fiscal Year 2022-23 Mid-Cycle Budget New Requests
1 of 2
Item #2. Page 25
Meeting Date: 6/14/2022 / Packet Page #: 39
Fund Number/Fund Name/Request Personnel
Program &
Capital Outlay CIP Total Amount
Fiscal Year 2022-23 Mid-Cycle Budget New Requests
530WATER CAPITAL PROJECTSCIP Summary - Capital Request 1 - Water Conservation CIP $7,000,000 $7,000,000WATER CAPITAL PROJECTS Total $0 $0 $7,000,000 $7,000,000531WATER OPERATIONSAdministrative Services Finance - Personnel Request 2 - Office Coordinator $8,281 $8,281Administrative Services Finance- Personnel Request 1 - Senior Accounting Tech $17,343 $17,343City Clerk - Personnel Request 2 - City Clerk Specialist $871 $871Community Development/Public Works - Personnel Request 1 - Principal Civial Engineer - Land Development ($84,840) ($84,840)Public Works Engineering - Personnel Request 1 - Civil Eng Asst to Registered Assoc. Civil Engineer $7,754 $7,754Public Works Streets - Program Request 1 - On-Call Services (Striping, Ashpalt, Concrete, etc.) $60,000 $60,000Public Works Water Conservation - Personnel Request 1 - Water Conservation Officer to Mgmt Aide $5,999 $5,999Public Works Water Conservation - Personnel Request 2 - Water Utility Leadworker $98,473 $98,473WATER OPERATIONS Total $53,881 $60,000 $0 $113,881548TECHNOLOGYCity Clerk/Community Services - Personnel Request 1 - Media Specialist $93,667 $93,667Information Systems & Technology - Personnel Request 2 - Eliminate IT Supervisor 1 ($111,754) ($111,754)Information Systems & Technology - Personnel Request 4 - Eliminate IT Supervisor 2 ($115,477) ($115,477)Information Systems & Technology - Personnel Request 5 - Eliminate IT Analysts ($320,302) ($320,302)Information Systems & Technology - Personnel Request 6 - Eliminate IT Officer ($167,630) ($167,630)Information Systems & Technology - Personnel Request 7 - Add IT Project Manager (2) $138,936 $138,936Information Systems & Technology - Program Request 1 - Contract IT Services $474,460 $474,460TECHNOLOGY Total ($482,560) $474,460 $0 ($8,100)Grand Total ($248,493) $1,020,010 $7,500,000 $8,271,517 2 of 2
Item #2. Page 26
Meeting Date: 6/14/2022 / Packet Page #: 40

NOTICE OF PUBLIC HEARING

CITY COUNCIL
YOU MAY BE AFFECTED BY THE FOLLOWING:
_____________________________________________
NOTICE IS HEREBY GIVEN that the City Council of the City of Glendora will hold a public hearing in the City Council Chambers of City Hall, 116 E. Foothill Boulevard, Glendora, California, on Tuesday, June 14, 2022, at 7:00 p.m. to receive and consider all evidence and reports relative to a resolution of the City of Glendora Fiscal Year 2023 Budget.

PLEASE TAKE NOTICE that in the event that a state of emergency is in effect and that COVID protocols are imposed that require masking, vaccination verification and/or social distancing are in effect at the time scheduled to conduct this public hearing, it may be necessary to conduct a virtual City Council meeting utilizing the Zoom Video Communications platform. Enter meeting ID# cityofglenodra.org/zoom.

All interested parties are invited to attend said hearing and express their views on this matter.

Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date.

Pursuant to Government Code § 66016, related documents are on file for public inspection and copying for the cost of duplication starting Tuesday, May 31, 2022, in the Office of the City Clerk, 116 E. Foothill Blvd, Glendora, California, between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, exclusive of holidays or by calling (626) 914-8210.

If you challenge this action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

Kathleen R. Sessman, MMC
City Clerk
Published San Gabriel Valley Examiner: Thursday, May 26, 2022 Thursday, June 2, 2022
E-Mailed: May 31, 2022
Item #2. Page 27
Meeting Date: 6/14/2022 / Packet Page #: 41

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, hereby certify that I posted a copy of this Notice on the bulletin board outside the City Hall Council Chamber, 116 E. Foothill Boulevard at 2:00 p.m. on Friday, May 13, 2022.

Kathleen R. Sessman, MMC
City Clerk
Item #2. Page 28
Meeting Date: 6/14/2022 / Packet Page #: 42
RESOLUTION CC 2022 -_______

A RESOLUTION OF THE CITY OF GLENDORA, CALIFORNIA,

DETERMINING AND ESTABLISHING AN APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2022-23 IN ACCORDANCE WITH ARTICLE XIII B

OF THE CALIFORNIA CONSTITUTION AND GOVERNMENT CODE
SECTION 7910

THE CITY COUNCIL
City of Glendora, California
WHEREAS, Article XIII B was added to the California Constitution at the special Statewide election held November 6, 1979 (commonly known as Proposition 4 or the Gann Limit); and WHEREAS, Government Code Section 7910 was added to Chapter 12.05 by Statute at the Regular Session of the California Legislature; and
WHEREAS, Proposition 111, which, among other things, provides new annual adjustment formulas for the Appropriations Limit, was approved by the voters in June, 1990; and WHEREAS, The League of California Cities and the State of California Department of Finance have published population and per capita income growth indexes, as well as guidelines for the uniform application of Proposition 111; and
WHEREAS, Government Code Section 7910 requires the governing body of each local jurisdiction to adopt, by resolution, its appropriation limit; and WHEREAS, said appropriations limit must be adhered to in preparing and adopting this City's annual budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVES AS FOLLOWS:

SECTION 1: In compliance with Article XIII B of the Constitution of the State of California, and Section 7910 of the Government Code, the City hereby establishes the City's Appropriation Limit for the 2022-23 Fiscal Year to be $160,271,336 as shown in Exhibit A.

SECTION 2: Said Appropriation Limit shall be adhered to in the City of Glendora’s budget for the 2022-23 fiscal year.

SECTION 3: This resolution shall become effective immediately upon its adoption.

APPROVED and PASSED this ____ day of ______, 2022.

Item #2. Page 29
Meeting Date: 6/14/2022 / Packet Page #: 43
Resolution CC 2022-___ Page 2 of 3
City Council of Glendora, California
BY: ______________________________

KAREN DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATIONI,
I Kathleen R. Sessman, City Clerk/Communications Director of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ____ day of ______, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #2. Page 30
Meeting Date: 6/14/2022 / Packet Page #: 44
Resolution CC 2022-___ Page 3 of 3

EXHIBIT A

GANN SPENDING LIMITS
In November 1979, voters passed Proposition 4, also known as the Gann Initiative. Proposition 4 Article XIII (B) of the California Constitution provides that the City’s annual appropriations be subject to certain State limitations. This appropriation limit is referred to as the Gann Spending Limitation or Gann Appropriations Limit. The calculation limits the increase in annual appropriations to a factor which is based on a combination of population growth, State per capita income change, and the change in assessment value for non-residential property.

Appropriations for proprietary related activities such as water, wastewater, airport, etc., and Redevelopment functions are not subject to the limit. When the limit is exceeded, Proposition 4 requires the surplus to be returned to the taxpayers within two years. Appropriations in the two year period can be averaged before becoming subject to the excess revenue provisions of the Gann limit. The City has never exceeded the limit.

APPROPRIATIONS LIMIT CALCULATION FOR FISCAL YEAR 2022-23 I Appropriations Limit
Prior Year, 2021-22 Adopted Limit $ 150,085,913
Change Factors:

Change in City of Glendora Population (Note 1) 0.9929
Change in Per Capita Income (Note 2) x 1.0755 1.0679
Current Year, 2022-23 Appropriations Limit $ 160,271,336 II Appropriations Subject to Limit
Projected 2022-23 Revenues, General Fund & Measure E $ 46,367,876 III Amount Over/(Under) Limit (I - II) $ (113,903,460)
IV Total City Appropriations as a % of Limit 28.93%
Note 1: Change in LA County's growth of -0.71%, exceeded City of Glendora population growth, -0.95%.

Total City population as of January 1, 2022 is 51,821.

Note 2: Change in California per capita income, 7.55% provided by the State of California.

Item #2. Page 31
Meeting Date: 6/14/2022 / Packet Page #: 45

JOINT RESOLUTION
CC 2022- ___ CC 2022-___ (SA)

A JOINT RESOLUTION OF THE CITY COUNCIL AND SUCCESSOR

AGENCY, OF THE CITY OF GLENDORA, CALIFORNIA, ADOPTING THE

ANNUAL STATEMENT OF INVESTMENT POLICY FOR THE FISCAL
YEAR BEGINNING JULY 1, 2022 AND ENDING JUNE 30, 2023
CITY COUNCIL and SUCCESSOR AGENCY,
City of Glendora, California

THE CITY COUNCIL OF THE CITY OF GLENDORA DOES HEREBY
RESOLVE AS FOLLOWS:

WHEREAS, California Government Code Section 53600 et seq. governs the investment of public funds by local governments; and
WHEREAS, The Fiscal and Budgetary Policies for the City of Glendora state the following:

The City will invest cash balances in conformance with the California Government Code and the three main investment objectives of safety, liquidity and yield. The City will adhere to the prudent investor standard and best practices in Treasury Management. The City will maintain a Statement of Investment Policy. And,
WHEREAS, pursuant to California Government Code Section 53607, the City Council of the City of Glendora has delegated its investment authority under California Government Code Section 53601 to the City Treasurer.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council does hereby adopt the attached Exhibit A containing the Statement of Investment Policy for the fiscal year beginning July 1, 2022 and ending June 30, 2023.

SECTION 2. Any and all prior resolutions adopting a Statement of Investment Policy for the City of Glendora shall be hereby rescinded.

SECTION 3. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions and that this resolution shall take effect and be in force on this date.

SECTION 4. The City Clerk is hereby directed to forward a copy of this resolution to the City Treasurer.

Item #2. Page 32
Meeting Date: 6/14/2022 / Packet Page #: 46
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 2 of 18 APPROVED and PASSED this ___ day of ______, 2022
City Council,
and Successor Agency,
Glendora, CA
BY: __________________________________

KAREN DAVIS
Mayor/Chair
APPROVED AS TO FORM:
_____________________________
WILLIAM W. WYNDER
City/Agency Attorney
I, Kathleen R. Sessman, City Clerk/Agency Secretary/Communications Director of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council and Successor Agency to the former Glendora Community Redevelopment Agency of the City of Glendora at a regular meeting held on the ____ day of _____, 2022, by the following vote:

AYES: COUNCIL/AUTHORITY MEMBERS:

NOES: COUNCIL/AUTHORITY MEMBERS:

ABSENT: COUNCIL/AUTHORITY MEMBERS:

ABSTAIN: COUNCIL/AUTHORITY MEMBERS:

Dated:
__________________________________
KATHLEEN R. SESSMAN
City Clerk/Agency
Secretary/Communications Director
Item #2. Page 33
Meeting Date: 6/14/2022 / Packet Page #: 47
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 3 of 18 Exhibit A

CITY OF GLENDORA

STATEMENT OF INVESTMENT POLICY
FISCAL YEAR 2023

INTRODUCTION
The City Council of the City of Glendora (also acting as the Successor Agency to the Glendora Community Redevelopment Agency together, the “City”) recognizes its responsibility to prudently direct the investment of the City’s funds on behalf of the City’s existing and future residents. The City Council further recognizes that the City’s investment assets are essential to the City’s financial strength, the effective implementation of long-range financial plans and, ultimately, its ability to respond to the needs of the community.

This Statement sets forth policies which shall govern the investment of the City’s funds. It will be used by the City’s Treasurer, other City officials and staff, as well as all other thirdparty providers of investment or investment related services. Its purpose is to direct the prudent investment and protection of the City’s funds and investment portfolio.

1. POLICY
It is the policy of the City to invest public funds in a manner which will provide the highest investment return with maximum security while meeting the daily cash flow demands of the City and conforming to all state and local statutes governing the investment of public funds; and meet the objectives of the Policy, in priority order of Safety, Liquidity and Return on investment.

2. SCOPE
This Investment Policy applies to all financial assets of the City of Glendora. The following funds are covered by this Investment Policy and are accounted for in the City's Annual Comprehensive Financial Report (ACFR) on a pooled basis:

A) General Fund
B) Special Revenue Funds
C) Capital Project Funds
D) Enterprise Funds
E) Internal Services Funds
F) Trust and Agency Funds
G) Any new funds created by the City Council, unless specifically exempted The investment of bond proceeds is governed by the permitted investment section of bond documents. If the bond documents are silent as to the investment of the proceeds, the proceeds will be invested in accordance with this Policy.

Item #2. Page 34
Meeting Date: 6/14/2022 / Packet Page #: 48
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 4 of 18

3. PRUDENCE
The standard of prudence to be used by investment officials shall be the “Prudent Investor Standard” (California Government Code Sections 53600.3) and shall be applied in the context of managing an overall portfolio. Investments shall be made with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the City.

Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

4. OBJECTIVE
The City’s cash management system is designed to accurately monitor and forecast revenues and expenditures to meet the short and long-term cash flow demands of the City thus enabling the City Treasurer to fully invest funds. To achieve this objective, the portfolio will be structured to provide safety of principal and liquidity, while then providing a return on investments. The City Treasurer will maintain a diversified investment portfolio to accomplish the primary objectives of safety, liquidity, and return on investments (in that order of priority).
 Safety: The safety or risk associated with an investment refers to the potential loss of principal, accrued interest, or a combination of these. The City seeks to mitigate credit risk by prequalifying and continuously monitoring financial institutions with which it will do business and by scrutiny of the credit worthiness of the investment instruments as well as the institutions. Such resources as Fitch, Moody’s and Standard and Poor’s rating services may be utilized for this review. The City seeks to mitigate interest rate risk through diversification of instruments as well as maturities.
 Liquidity: The City’s investment portfolio will be structured with sufficient liquidity to allow the City to meet its anticipated cash requirements. This will be accomplished through diversity of instruments to include those with active secondary markets, those which match maturities to expected cash needs and the State Local Agency Investment Fund (LAIF) with immediate withdrawal provisions.  Return on Investments: The City’s investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City’s investment risk constraints identified in the Investment Item #2. Page 35
Meeting Date: 6/14/2022 / Packet Page #: 49
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 5 of 18 Policy and the cash flow characteristics of the portfolio.

5. DELEGATION OF AUTHORITY
Authority to manage the City’s investment program is derived from the following:

The City Council has authorized the City Treasurer to invest City funds in accordance with California Government Code Section 53600, et. seq.

In the City Treasurer’s absence, and subject to City Council approval, the City Treasurer may assign investment responsibilities to the City Manager. The City Treasurer will provide prior written notification to the City Manager and the City Council regarding the assignment of responsibilities. In the event the City Treasurer is unable to assign responsibility, the City Manager will select a designee. In addition, at the discretion of the C i t y Treasurer, cash monitoring and investment responsibilities can be assigned to a designated assistant.

The responsibility for establishing, monitoring and maintaining a strong system of investment controls and directing an independent audit of the investment function is delegated to the City Manager. The City Manager’s designee(s) may assist in carrying out these functions.

The City Council’s primary responsibilities over the investment function include establishing investment policies, annually reviewing such policies, reviewing monthly investment reports issued by the Treasurer and authorizing any deviations from the City’s Investment Policy.

6. INVESTMENT PROCEDURES
The City Treasurer shall establish written investment policy procedures for the operation of the investment program consistent with this policy. The procedures should include reference to safekeeping, wire transfer agreements, banking service contracts and collateral/depository agreements.

7. ETHICS AND CONFLICTS OF INTEREST
The City Treasurer and other employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. The City Treasurer and investment officials must provide a public disclosure document by the specified deadline each year or when material interest in a financial institution or personal investment position requires it. Furthermore, investment officials must refrain from undertaking personal investment transactions with the same individual(s) employed by the financial institution with whom business is conducted on behalf of the City. During the course of the year, if there is an event subject to disclosure that could impair the ability of the City Treasurer or investment employees to make impartial decisions, the City Council will be notified in writing within 10 days of the event.

Item #2. Page 36
Meeting Date: 6/14/2022 / Packet Page #: 50
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 6 of 18

8. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The Treasurer will maintain a list of financial institutions authorized to provide investment services to the public agency in the State of California. These may include an institution licensed by the state as a broker- dealer, or from a member of a federally regulated securities exchange, from a national or state-chartered bank, from a savings association or federal association or from a brokerage firm designated as a primary or regional dealer that qualifies under Securities & Exchange Commission (SEC) Rule 15c3-1(uniform net capital). A determination should be made to ensure all approved broker/dealer firms, and individuals covering the City have at least 5 years in-depth experience working in institutional fixed income. In addition, the broker/dealer firms should have the ability to meet all of their financial obligations in dealing with the Public Agency. The firms, and individuals covering City, should be knowledgeable and experienced in Public Agency investing and the investment products involved. No public deposit shall be made except in a qualified public depository as established by state laws.

All financial institutions and broker/dealers who desire to become qualified bidders for investment transactions must supply the City Treasurer with the following:
 Audited Financial Statements,
 proof of Financial Industry Regulatory Authority (FINRA) registration,  trading resolution,
 proof of California registration
 completed broker/dealer questionnaire,
 certification of having read this City’s investment policy,  and depository contracts and
 requested information such as other client references within the State of California.

An annual review of the financial condition and registrations of qualified bidders may be conducted by the Treasurer. A current financial statement is required to be on file for each financial institution and broker/dealer in which the City invests.

9. AUTHORIZED AND SUITABLE INVESTMENTS
The City is empowered by statute to invest in the following types of securities: investments set forth in this section are authorized investments pursuant to Section 53601 of the Government Code and are authorized investments for the City subject to the prohibitions set forth in Section 10 of this Investment Policy. Section 53601 provides the maximum term of any investment authorized under this section unless otherwise stated, is five years.

A. U.S. Government Treasury Securities
United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the faith and credit of the United States are pledged for the payment of principal Item #2. Page 37
Meeting Date: 6/14/2022 / Packet Page #: 51
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 7 of 18 and interest. There is no limitation as to the percentage of the portfolio invested in this category.

B. Federal Agencies Securities
Federal agency or United States government-sponsored enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises. There is no limitation as to the percentage of the portfolio invested in this category.

C. Municipal Bonds
Municipal notes maturities must be in a rating category of “A” or its equivalent or better by a nationally recognized statistical rating organization (NRSRO). There is no limitation as to the percentage of the portfolio invested in this category.  City Bonds – Bonds issued by the City, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the City or by a department, board, agency, or authority of the City if it is allowed in the bond’s indenture.
 State Bonds – Registered state warrants or treasury notes or bonds of the State of California, including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by the State or by a department, board, agency, or authority of the State.  Obligation of other Local Agencies – Bonds, notes, warrants, or other evidence of indebtedness of any local agency within the State of California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency.  Obligations of Other States – Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.

D. Deposits and Certificates of Deposit
Deposits and certificates of deposit which are federally insured or collateralized as specified under CA Code 53630 et. seq.; issued by a nationally or state-chartered bank, a savings association, or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or statelicensed branch of a foreign bank. The amount per institution is limited to the maximum Item #2. Page 38
Meeting Date: 6/14/2022 / Packet Page #: 52
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 8 of 18 insurance coverage provided under the FDIC or NCUA unless collateralized in accordance with CA Code.

E. Negotiable Certificates of Deposit
Negotiable certificates of deposit (NCD) issued by a nationally or state-chartered bank, a savings association, or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. Purchases of negotiable certificates of deposit shall not exceed 30 percent of City’s moneys that may be invested pursuant to this section.

For purposes of this section, negotiable certificates of deposit do not come within Article 2 (commencing with Section 53630), except that the amount so invested shall be subject to the limitations of Section 53638. The legislative body of a local agency and the treasurer or other official of the local agency having legal custody of the moneys are prohibited from investing local agency funds, or funds in the custody of the local agency, in negotiable certificates of deposit issued by a state or federal credit union if a member of the legislative body of the local agency, or a person with investment decision making authority in the administrative office manager’s office, budget office, auditor controller’s office, or treasurer’s office of the local agency also serves on the board of directors, or any committee appointed by the board of directors, or the credit committee or the supervisory committee of the state or federal credit union issuing the negotiable certificates of deposit.

F. Banker’s Acceptance Notes
Banker’s acceptances are short term investments otherwise known as bills of exchange or time drafts that are drawn on and accepted by a commercial bank. Purchases of banker’s acceptances may not exceed 180 days maturity or 40 percent of the City’s surplus money that may be invested pursuant to this section. In addition, no more than 30 percent of the City’s surplus funds may be invested in the banker’s acceptance of any one commercial bank pursuant to this section.

G. Medium-Term Corporate Notes
Medium-term notes are defined as all corporate and depository institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Notes eligible for investment under this subdivision shall be rated in a ratings category of “A” or its equivalent or better by an NRSRO. Purchases of medium-term notes shall not include other instruments authorized by this section and may not exceed 30 percent of City’s moneys that may be invested pursuant to this section. A local agency, other than counties or a city and county, may purchase no more than 10 percent of its total investment assets in the medium-term notes of any single issuer.

H. Commercial Paper
Item #2. Page 39
Meeting Date: 6/14/2022 / Packet Page #: 53
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 9 of 18 Only commercial paper of “prime” quality of the highest ranking or of the highest letter and numerical rating as provided for by a nationally recognized statistical-rating organization (NRSRO). Eligible paper is further limited to issuing corporations that are organized and operating within the United States as a general corporation and having total assets in excess of five hundred million dollars ($500,000,000) and has debt other than commercial paper, if any, that is rated in a rating category “A” or its equivalent or higher by an NRSRO. Purchases of eligible commercial paper may not exceed 270 days maturity nor represent more than 10 percent of the commercial paper of any single issuer. Purchases of commercial paper may not exceed 25 percent of the City’s surplus money that may be invested pursuant to this section.

I. Local Agency Investment Fund demand deposit
The Local Agency Investment Fund (LAIF) was established by the State to enable treasurers to place funds in a pool for investment. Each agency is limited to an investment of $75 million per account. The City may use this fund to the current $75 million limit for short term liquidity investment, and yield when rates are declining as funds are available upon demand. Interest is paid quarterly.

J. Repurchase Agreement
Repurchase agreement means a purchase of securities by the City pursuant to an agreement by which the counterparty seller will repurchase the securities on or before a specified date and for a specified amount and the counterparty will deliver the underlying securities to the City by book entry, physical delivery, or by third-party custodial agreement. The transfer of underlying securities to the counterparty bank’s customer book-entry account may be used for book-entry delivery. Investments in repurchase agreements are allowable but must comply with current Government code and a Master Repurchase Agreement must be signed with the bank or dealer.

The market value of securities that underlay a repurchase agreement shall be valued at 102 percent or greater of the funds borrowed against those securities and the value shall be adjusted no less than quarterly. Since the market value of the underlying securities is subject to daily market fluctuations, the investments in repurchase agreements shall be in compliance if the value of the underlying securities is brought back up to 102 percent no later than the next business day. The term does not exceed one year.

K. Mutual Funds
Mutual Funds are limited to the following:
 Limited Term Government Funds
 Money Market Funds limited to Treasury obligations (Reverse Repurchase not allowed) with a highest rating from an NRSRO with no load and maintained at $1 par value. In addition, the fund must retain an investment advisor who is Item #2. Page 40
Meeting Date: 6/14/2022 / Packet Page #: 54
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 10 of 18 registered with the SEC (or exempt from registration), has assets under management in excess of five hundred million dollars ($500,000,000) and has at least 5 years’ experience investing in instrument authorized by Government Code Sections 53601.
 The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include commission that the companies may charge and shall not exceed 20 percent of the agency’s moneys that may be invested pursuant to this section. However, no more than 10 percent of the City’s funds may be invested in shares of beneficial interest of any one mutual fund pursuant to paragraph (1). This limitation does not apply to money market mutual funds.

L. Investment Pools
A thorough investigation of a pool/fund is required prior to the City’s investment and on a continual basis. The City currently permits the use of the Local Agency Investment Funds (LAIF) along with certain mutual funds. Any additional pool shall provide the following:
• A description of eligible investment securities, and a written statement of investment policy and objectives.
• A description of interest calculations and how it is distributed, and how gains and losses are treated.
• A description of how the securities are safeguarded (including the settlement processes), and how often are the securities priced and the program audited. • A description of who may invest in the program, how often, and what size deposits and withdrawals are allowed
• A schedule for receiving statements and portfolio listings. • A list of any reserves, retained earnings, etc. utilized by the pool. • A fee schedule, when and how it is assessed.
• Pool eligibility for bond proceeds and/or pool policy on accepting such proceeds.

M. Supranational
Supranational securities of United States dollar denominated senior unsecured unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development, International Finance Corporation, or InterAmerican Development Bank, with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated “AA” or better by an NRSRO and shall not exceed 30 percent of City’s moneys that may be invested pursuant to this section.

10. MASTER REPURCHASE AGREEMENT
If repurchase agreements are legal and authorized by policy, a Master Repurchase Agreement must be signed with the bank or dealer.

11. COLLATERALIZATION
Item #2. Page 41
Meeting Date: 6/14/2022 / Packet Page #: 55
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 11 of 18 Collateralization will be required on two types of investments, certificates of deposit and repurchase agreements. The Collateralization for the certificates of deposit shall be defined by Section 53630 et. seq. and the repurchase agreements will be at 102 % or greater of market value of principal and interest.

Collateral will always be held by an independent third party with whom the City has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The right of collateral substitution is granted.

12. REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City of Glendora must be in compliance with the Authorized and Suitable Investments at the time of purchase. From time to time, some securities may not comply with the Authorized and Suitable Investments limits subsequent to the date of purchase. Therefore, the Treasurer shall at least monthly review the portfolio to identify those securities that do not comply. The Treasurer shall establish procedures to report to the council major and critical incidences of noncompliance through the review of the portfolio.

13. PROHIBITED INVESTMENTS AND TRANSACTIONS
The City shall be in full compliance with 53601.6 regarding prohibited investments. • The City shall not invest public monies in financial instruments that are not authorized under this Statement of Investment Policy
• The City shall not engage in securities lending, short selling, or other hedging strategies.
• The City shall not invest any funds in inverse floaters, range notes, or interestonly strips that are derived from a pool or mortgages or reverse repurchase agreements.
• The City shall not invest any funds in any security that could result in zero interest accrual if held to maturity.
• The City shall not purchase or sell securities on margin. • The City shall not purchase any Reverse Repurchase Agreements It is acknowledged investment pools in which the City invests may invest funds in the securities set forth in this subdivision.

14. SAFEKEEPING AND CUSTODY
All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis or debit checking basis, whichever is more beneficial to the City. All securities purchased or acquired shall be delivered to the City by book entry, physical delivery or by third party custodial agreement evidenced by safekeeping receipts. The only exception to the Item #2. Page 42
Meeting Date: 6/14/2022 / Packet Page #: 56
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 12 of 18 foregoing shall be depository accounts and securities purchases made with: (i) LAIF, (ii) other permitted investment pools, and (iii) money market mutual funds since the purchased securities are not deliverable.

15. DIVERSIFICATION
The City's portfolio will be suitably diversified by type and institution in an effort to reduce portfolio risk while attaining market average rates.
 Security Type and Institution - U.S. Treasury securities and authorized pools, and any portfolio or institutional limits shall comply with the California Government Code. Investments are further limited by specific language relating to each investment type as stated in Section 9 of this Policy.
 Maximum Maturities - To the extent possible, the City Treasurer will attempt to match investments with anticipated cash flow requirements. The City's portfolio will not be directly invested in securities which mature more than five years from the date of purchase. Additionally, see Section 16 of this policy.

Except for U.S. Treasuries, Agencies, Supranational, FDIC/ NCUSIF -insured Certificate of Deposits, authorized pools, and money market funds, no more than 5 percent of the City’s total investment portfolio will be invested in a single security type or with a single financial institution.

16. MAXIMUM MATURITIES
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. On general funds, per CA Code, the City will not directly invest in securities maturing more than 5 years from the date of purchase unless approval is given by the City Council 90 days prior to investing.

17. INTERNAL CONTROL
The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with the City’s Investment Policy and for establishing internal controls that are designed to prevent losses due to fraud, negligence, and third-party misrepresentation. Accordingly, the City Treasurer shall establish written procedures for the operation of the City’s investment program that are consistent with the provisions of this Investment Policy.

Internal controls deemed most important shall include (but not limited to): avoidance of collusion; separation of duties and administrative controls; separating transaction authority from accounting and record keeping; custodial safekeeping; clear delegation of authority; management approval and review of investment transactions; specific limitations regarding securities losses and remedial action; written confirmation of telephone transactions; documentation of investment transactions and strategies; and monitoring of results.

Item #2. Page 43
Meeting Date: 6/14/2022 / Packet Page #: 57
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 13 of 18

18. PERFORMANCE STANDARDS
The investment portfolio shall be designed with the objective of obtaining at least a market rate of return during budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.

The City’s investment strategy is passive. Passive investment portfolio management generally indicates the City Treasurer will purchase an instrument and hold it through to call or maturity, and then reinvest the monies. Although the City’s investment strategy is passive, this will not restrict the Treasurer from evaluating when the sale and subsequent purchase of a security (known as a swap) are appropriate or if the sale of an instrument is prudent prior to final maturity. Given this strategy, the basis used by the City Treasurer to determine whether market yields are being achieved shall be the Local Agency Investment Funds (LAIF) with the understanding that LAIF lags the market on both the upside and downside of interest rate movements and investing the portfolio accordingly.

19. REPORTING
The City Treasurer shall provide the City Council monthly investment reports which provide a clear picture of the status of the current investment portfolio. The management report shall include a listing of individual securities held at the end of the reporting period by authorized investment category, the average life and final maturity of all investments listed, coupon rate, discount or earnings rate, Par Value, Amortized Book Value Market Value of each investment in the portfolio, including funds managed for the City of Glendora by third parties. The report will also include the source of the portfolio valuation. As specified in California Government Code Section 53646 (e), if all funds are placed in LAIF, FDIC-insured accounts and/or in a county investment pool, the foregoing report elements may be replaced by copies of the latest statements from such institutions. The City Treasurer shall maintain a complete and timely record of all investment transactions.

20. INVESTMENT POLICY ADOPTION
The City’s investment policy shall be reviewed and adopted annually by resolution of the Glendora City Council with or without changes.

21. INVESTMENT POLICY GLOSSARY (see next page)
Item #2. Page 44
Meeting Date: 6/14/2022 / Packet Page #: 58
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 14 of 18

INVESTMENT POLICY GLOSSARY
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.

ASKED: The price at which securities are offered on the market.

BANKER’s ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BROKER: A broker brings buyers and sellers together for a commission.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large-denomination CDs are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Commercial paper is the trade name applied to unsecured promissory notes issued by finance and industrial companies to raise funds on a shortterm basis.

ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR): The official annual report for the City of Glendora. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions buying and selling for his own account.

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.

FEDERAL NATIONAL MORTGAGE ASSOCIATION (Fannie Mae): a quasi- public corporation created by an act of Congress to assist the home mortgage market by Item #2. Page 45
Meeting Date: 6/14/2022 / Packet Page #: 59
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 15 of 18 purchasing mortgages insured by the Federal Housing Administration and the Farmers Home Administration, as well as those guaranteed by the Veterans Administration. Fannie Mae issues Notes and Bonds and there is a strong secondary market in these securities.

A secondary market means these instruments are actively traded, i.e., they are bought and sold daily. Bonds are issued for 15-year and 30-year maturities with interest paid semi-annually. Interest is computed on a 30/360 day basis. Notes are issued with maturities of less than one year with interest paid at maturity.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (Ginnie Mae): a whollyowned corporation instrumentality of the United States within the Department of Housing and Urban Development. A certificate collateralized by FHA/VA residential mortgages represents a share in a pool of FHA or VA mortgages. Ginnie Mae’s are registered securities. Original maturities range from 12 to 30 years with a 7 to 12 year assumed average life. (Assumed average life is due to prepayments of mortgages). Principal and interest are paid monthly and sent directly from the issuer of the pool, usually a mortgage banker, to the City.

FEDERAL HOME LOAN BANKS (FHLB): provide credit to member lending institutions such as savings and loan associations, cooperative banks, insurance companies and savings banks. City offers bonds in the public market with maturities of 1 to 10 years.

These bonds are usually offered on a quarterly basis depending on the current demands of the housing industry. Interest is paid semi-annually on a 30/360 day basis.

FEDERAL FARM CREDIT BANKS (FFCB): debt instruments issued to meet the financial needs of farmers and the national agricultural industry. These issues enjoy an established secondary market. Discount notes are issued monthly with 6-month and 9- month maturities. Longer term debentures (2-5 years) are also issued. Discount notes pay interest at maturity. Debentures pay interest semi-annually on a 30/360 day basis.

FEDERAL HOME LOAN MORTGAGE CORPORATION (Freddie Mac): A publicly held government-sponsored enterprise created in 1970 pursuant to the Federal Home Loan Mortgage Corporation Act, Title III of the Emergency Home Finance Act of 1970, as amended. Freddie Mac’s statutory mission is to provide stability in the secondary market for home mortgages, to respond appropriately to the private capital market and to provide ongoing assistance to the secondary market for home mortgages by increasing the liquidity of mortgage investments and improving the distribution of investment capital available for home mortgage financing. Maturity can be from 1 to 30 years. These loans can be either set at a fixed rate or a variable rate.

LOCAL AGENCY INVESTMENT FUND (LAIF): LAIF was established by the State to enable treasurers to place funds in a pool for investment. Each agency is limited to an investment of $65 million per account.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

Item #2. Page 46
Meeting Date: 6/14/2022 / Packet Page #: 60
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 16 of 18 MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase – reverse repurchase agreements that establish each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller borrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

NATIONALLY RECOGNIZED STATISTICAL-RATING ORGANIZATION (NRSRO): Only commercial paper of “prime” quality of the highest ranking or of the highest letter and numerical rating as provided for by a nationally recognized statistical-rating organization.

NATIONAL CREDIT UNION SHARE INSURANCE FUND (NCSIF): The National Credit Union Administration administers the NCSIF that insures certificates of deposits with Credit Unions up $250,000 per entity.

PORTFOLIO: Collection of securities held by an investor.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) – registered securities broker-dealers, banks, and a few unregulated firms.

PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of securities selected by the custody state – the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.

QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.

Item #2. Page 47
Meeting Date: 6/14/2022 / Packet Page #: 61
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 17 of 18 REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structure to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, or increasing bank reserves.

REVERSE REPURCHASE AGREEMENT (REVERSE REPO): A reverse-repurchase agreement (reverse repo) involves an investor borrowing cash from a financial institution in exchange for securities. The investor agrees to repurchase the securities at a specified date for the same cash value plus an agreed upon interest rate. Although the transaction is similar to a repo, the purpose of entering into a reverse repo is quite different. While a repo is a straightforward investment of public funds, the reverse repo is a borrowing.

SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.

SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.

TIME DEPOSITS: are non-negotiable and placed with commercial banks and savings and loan agencies in California. A time deposit is a receipt for funds deposited in a financial institution for a specified period of time at a specified rate of interest. Deposits up to $250,000 (referred as Jumbo CDs) per institution are insured by the government Federal Deposit Insurance Corporation (FDIC). Deposits in excess of the federal deposit insurance limit are required to be collateralized as specified under Government Code Section 53630 et seq.

TREASURY BILLS: A non-interest-bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years.

TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years.

UNIFORM NET CAPITAL RULE (SEC Rule 15C3-1): Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

Item #2. Page 48
Meeting Date: 6/14/2022 / Packet Page #: 62
Joint Resolution CC 2022-_____, CC 2022-_____ (SA) Page 18 of 18 YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

Item #2. Page 49
Meeting Date: 6/14/2022 / Packet Page #: 63

JOINT RESOLUTION
CC 2022 - ____ CC 2022 -___ (SA)
A JOINT RESOLUTION OF THE CITY COUNCIL, and SUCCESSOR

AGENCY, OF THE CITY OF GLENDORA, CALIFORNIA,

DELEGATING THE CITY INVESTMENT AUTHORITY TO THE CITY

TREASURER

CITY COUNCIL AND SUCCESSOR AGENCY,
City of Glendora, California
WHEREAS, California Government Code Section 53601 authorizes the legislative body of a city having money in a sinking fund or money in its treasury not required for the immediate needs of the city to invest a portion of the money that it deems wise or expedient in certain investments, and;
WHEREAS, pursuant to California Government Code Section 53607, the authority of the legislative body to invest or to reinvest funds of the city, or to sell or exchange securities so purchased, may be delegated for a one-year period by the legislative body to the treasurer of the local agency, who shall thereafter assume full responsibility for those transactions until the delegation of authority is revoked or expires, and shall make a monthly report of those transactions to the legislative body, and;
WHEREAS, on June 14, 2022, the City Council of the City of Glendora approved an investment policy for the fiscal year 2022-23 and;
WHEREAS, pursuant to California Government Code Section 53607, the City Council of the City of Glendora desires to delegate its investment authority under California Government Code Section 53601 to the City Treasurer.

NOW, THEREFORE, THE CITY COUNCIL AND THE SUCCESSOR AGENCY TO

THE FORMER GLENDORA COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF GLENDORA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council, Successor Agency, Housing Authority and Public Financing Authority of the City of Glendora, California pursuant to Government Code Section 53607, hereby delegates to the City Treasurer of the City of Glendora the authority of the city council to invest or to reinvest funds of the city, or to sell or exchange securities so purchased, for a one-year period.

SECTION 2. The City Treasurer shall hereafter assume full responsibility for those transactions relating to the investment or the reinvestment of city funds, and the sale or exchange of securities so purchased until the delegation of this authority is revoked or expires. The authority so delegated shall comply with the provisions of State of California law, including California Government Code Section 53601, and the investment policy.

SECTION 3. The City Treasurer shall make a monthly report of those investment transactions to the City Council.

Item #2. Page 50
Meeting Date: 6/14/2022 / Packet Page #: 64
Joint Resolution CC 2022-____, CC-2022 (SA)____ Page 2 of 2 SECTION 4. The City Treasurer is authorized to execute all contracts necessary to assume and perform the responsibilities authorized herein.

SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

SECTION 6. The City Clerk is hereby directed to forward a copy of this resolution to the City Treasurer.

APPROVED and PASSED this ___ day of June 2022.

City Council, and Successor Agency,
Glendora, CA
BY: _________________________________

KAREN DAVIS
Mayor/Chair
APPROVED AS TO FORM:
_____________________________
WILLIAM W. WYNDER
City/Agency Attorney
I, Kathleen R. Sessman, City Clerk/Agency Secretary of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council and Successor Agency to the former Glendora Community Redevelopment Agency of the City of Glendora at a regular meeting held on the ____ day of ____, 2022, by the following vote:

AYES: COUNCIL/AUTHORITY MEMBERS:

NOES: COUNCIL/AUTHORITY MEMBERS:

ABSENT: COUNCIL/AUTHORITY MEMBERS:

ABSTAIN: COUNCIL/AUTHORITY MEMBERS:

Dated:
_________________________________
KATHLEEN R. SESSMAN
City Clerk/Agency Secretary/
Communications Director
Item #2. Page 51
Meeting Date: 6/14/2022 / Packet Page #: 65
FY 2022-23 Mid-Cycle Budget,
GANN Appropriations Limit &
Investment Policy
Administrative Services Department - Finance Division
June 14, 2022
Kyle Johnson, Assistant Director - Finance
CityOfGlendora.org
Item #2. Page 52
Meeting Date: 6/14/2022 / Packet Page #: 66
2 Agenda
Ø Introductory comments
Ø Budget overview
Ø General Fund & Measure E Fund
Ø Other Funds
Ø CIP
Ø Staffing
Item #2. Page 53
Meeting Date: 6/14/2022 / Packet Page #: 67
3 Multi-Year Budgeting
with key challenges and solutions identified and linked to the Strategic Plan and Five-Year Capital Improvement Plan
Plan and Five-Year Capital Improvement Plan

FINANCIAL DECISIONS
are made in the context of the
Multi-Year Financial Plan.

COMPREHENSIVE VETTING
by applicable citywide Board(s)
and/or Commission(s),
City Council and the Glendora
Community

REVIEWS ARE CONDUCTED

MONTHLY FOR
Revenue, expenditures, debt
and investments.

FY 2022-2023 TWO-YEAR BUDGET
YEAR 1
FY2022
YEAR 2
FY2023
YEAR 4
FY2025
YEAR 5
FY2026
YEAR 3
FY2024
Focus on
detailed budget
development for
two-years with
multi-year
financial
forecasts.

Incorporate
Strategic Plan.

Mid-Cycle
review to
incorporate
updates to
Strategic Plan and
refinements to
Multi-Year
Financial Plans.

Updated
annually
Item #2. Page 54
Meeting Date: 6/14/2022 / Packet Page #: 68
4 Transparency and Website information
Ø Website – Finance reports section
Item #2. Page 55
Meeting Date: 6/14/2022 / Packet Page #: 69
5 Mid-Cycle Update Budget Process
Second Year of Two-Year Budget
ØDepartmental input and meetings
ØCity Manager review and direction
ØCity Council briefings
ØCity Council presentation and adoption
Item #2. Page 56
Meeting Date: 6/14/2022 / Packet Page #: 70

BUDGET OVERVIEW
Item #2. Page 57
Meeting Date: 6/14/2022 / Packet Page #: 71
7 Mid-Cycle Budget FY2023
The Mid-Cycle Budget continues to provide resources to accomplish goals set forth in the City’s current Strategic Plan including but not limited to:
• Infrastructure Maintenance & Improvements
• Water Infrastructure Assessment & Rate Study
• On-Call Services in the Streets Division
• Employee Workforce Modernization
• Economic Development & Housing
• Land Development
• Recruitment, Retention & Professional Growth
• Enterprise Resource Planning & Land Management/Permitting System Item #2. Page 58
Meeting Date: 6/14/2022 / Packet Page #: 72
8 All Fund Types – Overview – Fiscal Year 2020-2021
Fund Type
Estimated
Available
Balance
FY 2021
Estimated
Revenue
FY 2021
Estimated
Expenditures
Estimated
Net Activity
Projected
Available
Balance
General Fund 16,685,974 38,364,076 37,993,540 370,536 17,056,510 Pension Fund 7,926,080 631,344 - 631,344 8,557,924
Measure E Fund - 8,003,800 8,003,800 - -
Special Revenue
Funds 11,146,241 10,145,648 11,223,684 (1,078,036) 10,068,205 Capital Projects 10,245,522 1,267,740 4,215,375 (2,947,635) 7,297,887 Debt Service 52,620 3,477,966 3,477,966 - 52,620
Enterprise Funds 28,421,177 30,335,806 44,850,354 (14,514,548) 13,906,628 Internal Service 3,928,751 9,776,092 9,388,797 387,295 4,316,047 Housing Authority 2,031,034 27,700 490,850 (463,150) 1,567,883 Successor Agency 2,026,445 2,939,384 2,251,772 687,612 2,714,057 Grand Total 82,463,843 104,969,556 121,896,138 (16,926,583) 65,537,261 Item #2. Page 59
Meeting Date: 6/14/2022 / Packet Page #: 73
Citywide – Revenues
Total Citywide Revenues:
$104,969,556
ØNotable Items:

ØGeneral Fund Reserve
Policy Transfers
ØProperty Tax, Sales Tax
& Measure E
Item #2. Page 60
Meeting Date: 6/14/2022 / Packet Page #: 74
Citywide – Expenditures
Total Citywide Expenditures:
$121,896,138
ØNotable Items:

ØGeneral Fund Reserve
Policy Transfers
Ø Major CIP Investment
Item #2. Page 61
Meeting Date: 6/14/2022 / Packet Page #: 75
11 Authorized FTEs by Department
FY 2023 Full-Time Highlights:

Ø CW: Position Reclassifications
Ø CD: Management Analyst
Ø CD: Principal Civil Engineer
Ø IT: Hybrid Staffing Model
Ø PW: Maintenance Workers
(Facilities)
Ø PW: Water Utility Lead Worker
Item #2. Page 62
Meeting Date: 6/14/2022 / Packet Page #: 76
12 Authorized FTEs by Department
FY 2023 Part-Time Changes:

Ø CS: Position Reclassifications
Item #2. Page 63
Meeting Date: 6/14/2022 / Packet Page #: 77
13 APPROPRIATIONS BY

DEPARTMENT MATRIX
Fund Count By Department
• Legislative - 3
• City Clerk - 4
• City Manager - 4
• Administrative Services - 11
• Information Technology - 11
• Police - 6
• Community Development - 12
• Public Works - 15
• Library - 3
• Community Services - 7
Item #2. Page 64
Meeting Date: 6/14/2022 / Packet Page #: 78

GENERAL FUND & MEASURE E FOCUS
Item #2. Page 65
Meeting Date: 6/14/2022 / Packet Page #: 79
General Fund – Revenues
Total Revenues:
$38,364,076
ØNotable Items:

ØProperty Tax, Sales Tax
& Measure E
ØTransfers In
Item #2. Page 66
Meeting Date: 6/14/2022 / Packet Page #: 80
General Fund 5 Leading Revenues
16 Item #2. Page 67
Meeting Date: 6/14/2022 / Packet Page #: 81
General Fund – Expenditures
Total Expenditures:
$37,993,540
ØNotable Items:

ØStaffing
ØVacancy Factor
Item #2. Page 68
Meeting Date: 6/14/2022 / Packet Page #: 82
General Fund – Expenditures
Total Expenditures:
$37,993,540
ØHighlights:

ØService Provider
ØPersonnel w/POB: 63.6%
Item #2. Page 69
Meeting Date: 6/14/2022 / Packet Page #: 83
Measure E
19 Total Revenues:
$8,003,800
Total Expenditures:
$8,003,800
Item #2. Page 70
Meeting Date: 6/14/2022 / Packet Page #: 84
Measure E
20 FY 2022-23 Proposed Budget
COMMUNITY DEVELOPMENT $ 49,134
POLICE 1,712,602
OPERATING/CAPITAL TRANSFERS 4,849,464
CAPITAL IMPROVEMENT PROGRAM 1,392,600
Total $ 8,003,800
ØNotable Items:

ØCD: New Position to enhance Economic
Development Program
ØPD: 8 Police Officer Positions
ØTransfers: General Fund Reserve Policy
ØCIP: Finkbiner Park Improvments
Item #2. Page 71
Meeting Date: 6/14/2022 / Packet Page #: 85
21 General Fund & Measure E Forecasts
 General Fund & Measure E Combined
 Provides for an overall picture since Measure E is general revenue and not restricted like special revenue funds for specific purposes.
 General Fund Only
 Shows the reliance of the General Fund on Measure E revenues to maintain programs and activities.
 Measure E Only
 Enhances transparency and tracking of the programs and activities funded my Measure E.  Notes regarding the makeup and assumptions for each line item are included on each forecast.

Item #2. Page 72
Meeting Date: 6/14/2022 / Packet Page #: 86
22 Item #2. Page 73
Meeting Date: 6/14/2022 / Packet Page #: 87
23 Item #2. Page 74
Meeting Date: 6/14/2022 / Packet Page #: 88
24 Item #2. Page 75
Meeting Date: 6/14/2022 / Packet Page #: 89
Challenges
• Economy – Inflation or Recession
• CalPERS – volatility of investment earnings
• Limited revenue growth opportunities
• State and Federal Mandates
• Infrastructure needs
Item #2. Page 76
Meeting Date: 6/14/2022 / Packet Page #: 90

OTHER FUNDS
Item #2. Page 77
Meeting Date: 6/14/2022 / Packet Page #: 91
Special Revenue Funds
Key Points:
• Restricted – must be used for specific purposes (i.e. not discretionary) • Major funding source for Streets & Transportation
• Other funding includes Police, Parks and Housing
• Includes reimbursement-based grants causing revenues & expenditures to fluctuate from year to year
Item #2. Page 78
Meeting Date: 6/14/2022 / Packet Page #: 92
Special Revenue Funds
FY 2021-22 Includes ARPA $7.5
million & other pandemic related
grant funding.

Item #2. Page 79
Meeting Date: 6/14/2022 / Packet Page #: 93
Special Revenue Funds
Changes of Note:
• Gas Tax (205), Measure R (F222) & Measure M (F255)
• Additional reorganizational efficiencies implemented
• Realignment of Staff (through personnel distributions) • Adding On-Call Services
• Asset Forfeiture (F208)
• No remaining available resources
• No payments received to date from the federal government. • General Fund now responsible for COM-NET Membership Fee • COPS (F210)
• Available resources used to purchase armored vehicle in FY 2021/22. • Currently revenue is sufficient to cover ongoing personnel costs.

Item #2. Page 80
Meeting Date: 6/14/2022 / Packet Page #: 94
Capital Project Funds
• Highlights:
– Funded through transfers from the General Fund prior to FY 2021-22 and from Measure E for FY 2021-22 and forward per the terms of the Council adopted Reserve Policy. – FY2023 include projects to improve facilities, information technology, parks, and streets.

FY 2023
Estimated Beginning Available Balance $ 10,245,522
Estimated Revenues 1,267,740
Estimated Appropriations 4,215,375
Estimated Net Activity (2,947,635)
Estimated Ending Available Balance $ 7,297,887
Item #2. Page 81
Meeting Date: 6/14/2022 / Packet Page #: 95
Debt Service Funds
• Highlights:
– Funded through transfers from various funds.
– Includes payments for portions of the 2019 Taxable Pension Obligation Bonds (2019 POBs) and the full amount of the 2013 Pinnacle Public Finance - Capital Lease (Energy Efficiency Project).

FY 2023
Estimated Revenues 3,477,966
Estimated Appropriations 3,477,966
Item #2. Page 82
Meeting Date: 6/14/2022 / Packet Page #: 96
Enterprise Funds
• Water Operations & Water Capital Projects

FY 2023
Operations
FY 2023
Capital
Est. Beg. Avail. Balance @ July 1 15,474,607 12,946,569 Estimated Revenues 24,540,206 5,795,600
Estimated Appropriations 27,625,135 17,225,219
Estimated Net Activity (3,084,929) (11,429,619)
Est. Ending Avail. Balance @ June 30 12,389,678 1,516,950 Item #2. Page 83
Meeting Date: 6/14/2022 / Packet Page #: 97
33 Water Funds Forecast
 Added with the FY 2022 Mid-Year Review
 Forecasts Both Operations and Capital Projects
 Groups Revenue and Expenditures By Rate Category
 The Capital Projects Fund forecast is based on the 5-Year CIP Plan included with the adopted FY 2021-22 & FY 2022-23 2-Year budget and updated for changes during FY22 & with the FY 2022-23 Proposed Budget.  Notes regarding the makeup and assumptions for each line item are included on each forecast.

Item #2. Page 84
Meeting Date: 6/14/2022 / Packet Page #: 98
34 Water Operations Fund Forecast Item #2. Page 85
Meeting Date: 6/14/2022 / Packet Page #: 99
35 Water Capital Fund Forecast Item #2. Page 86
Meeting Date: 6/14/2022 / Packet Page #: 100
Internal Service Funds
• Provides services to other City departments
• Funded through charges to the departments
Fund Worker’s Comp
Liability
Insurance Technology Vehicles
Est. Beg. Balance @ July 1, 2022 $ 44,366 $ 176,892 $ 1,745,043 $ 1,962,450 Est. Revenues FY 2023 1,125,530 2,952,108 4,004,221 1,694,232 Est. Appropriations FY 2023 1,125,331 2,952,108 3,617,125 1,694,232 Est. End. Balance @ June 30, 2023 $ 44,556 $ 176,892 $ 2,132,139 $ 1,962,450 Item #2. Page 87
Meeting Date: 6/14/2022 / Packet Page #: 101
Capital Improvement Program
• Amended for changes in FY 2022 & FY 2023 Budget
• FY 2023 includes over $28 million of projects
• Over $16 million of Water projects
• Includes multiple assessment projects started in FY2022 • Including Facilities, Security, Water Infrastructure/Master Plan, Citywide ERP & Land Management System
• Will alter many projects in years 3 thru 5 and result in decisions on potentially multi-million dollar projects.
37 Item #2. Page 88
Meeting Date: 6/14/2022 / Packet Page #: 102

GANN LIMIT
38 Item #2. Page 89
Meeting Date: 6/14/2022 / Packet Page #: 103
Available After Adoption
• Budget in Brief
• Budget by numbers
39 Item #2. Page 90
Meeting Date: 6/14/2022 / Packet Page #: 104
40 Recognition for past achievements and future next steps Item #2. Page 91
Meeting Date: 6/14/2022 / Packet Page #: 105
Investment Policy
• Simplified/Removed Bond Proceed Language
• Updated “Yield” to “Return on Investments”
– Reflects performance measures in line with budgetary/economic cycles. • Enhance Diversification Language
– Medium-Term Corporate Notes
• Enhance Safekeeping & Custody language
– Continues compliance with State code and reflects current City practices 41 Item #2. Page 92
Meeting Date: 6/14/2022 / Packet Page #: 106
Recommendation
42 Staff recommends City Council Adopt Resolutions
• Adopting the proposed budget of the City of Glendora for fiscal year beginning July 1, 2022 and ending June 30, 2023; and • Determining and Establishing the GANN Appropriations Limit For Fiscal Year 2022-23
• Adopting the Investment Policy Fiscal Year 2022-23
• Delegating Authority to the Treasurer
Item #2. Page 93
Meeting Date: 6/14/2022 / Packet Page #: 107
Questions?
43 Item #2. Page 94
Meeting Date: 6/14/2022 / Packet Page #: 108

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: A PUBLIC HEARING TO CONSIDER A RESOLUTION ESTABLISHING AND AMENDING THE MASTER SCHEDULE OF FEES FOR SERVICE FOR THE FISCAL YEAR 2022-23 (STRATEGIC PLAN ITEM 11-IFSS)

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, “A RESOLUTION ESTABLISHING THE MASTER

SCHEDULE OF FEES FOR SERVICE AND AMENDING CITYWIDE FEES FOR COST OF SERVICE FOR FISCAL YEAR 2022-2023”.

EXECUTIVE SUMMARY
The California Government Code allows cities to recover all or a portion of the cost of providing exchangebased services through the application of fees. Periodic publication of a revised Master Schedule of Fees (Fee Schedule) is recommended to: 1) maintain appropriate recovery ratios of service costs; 2) add or delete fees for service; and/or 3) incorporate pre-existing fees or charges that should be included in the Published Master Fee Schedule. In Glendora, the Council adopts the Master Schedule of Fees for Service annually.

Whenever new fees are added or an existing fee is changed, the fees are calculated or adjusted according to the following guidelines:
 Full recovery of third party costs;
 Fully-allocated employee personnel costs; and
 Use of cost-recovery ratios previously established.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The City of Glendora City Council adopts the Master Schedule of Fees for Service annually. Throughout the year, Council also approved fees through resolutions and ordinance changes that have 1) deleted outdated fees; 2) added new fees for service; and/or 3) increased existing fees for services commensurate with increased costs of providing the service.

DISCUSSION
The Fee Schedule is a compilation of fees adopted by the City Council by resolution or by ordinance. The Proposed Fee Schedule has been updated to include:
 Fees adopted by ordinance or resolution since July 2021.  Fees adopted by the City, but established by other agencies, such as the International Code Council (building permits);
 Fees collected by the City but imposed by the State or other levels of government.

The Fee Schedule was reviewed by the City Departments to evaluate if a new fee should be considered or whether an existing fee should be updated or eliminated. Attached is a list of the fees recommended to Item #3. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 109
Staff Report Page 2 of 2
be updated or established. A summary of the Proposed Fee Schedule changes included in the recommended Fee Schedule for Fiscal Year 2022-23 can be found below:

Fee Category Description of Changes
Administration  Clarify certain passport fees are set by the federal government.

Planning &
Public Works
 Planning appeal process exemptions clarified.
 Certain Planning fees methodology updated for more streamlined processing.
 Eliminate fees pertaining to the inspection and removal of trees if it is in the City’s best interest.
 Fees to align with the City’s contracted Arborist.

Public Safety  Addition of fees relating to Carry Concealed Weapon (CCW) permit applications. Additional fees are governed by the California Penal Code and do not require action by the City.

Community Services  Certain fees for facility rentals were updated to recover actual costs.

Attachment A provides the details of each change made to the fee schedule since it was last adopted in July 2021. Within the Proposed Fee Schedule document (Attachment C), changed fees are highlighted in yellow so they can be easily identified within the document. Once approved, the final adopted Fee Schedule will be available without the highlights to the various departments along with posting it to the City website.

As the City must respond to fees changed or imposed at other levels of government, the following wording is included in the Resolution: “The fees set pursuant to this resolution shall be automatically increased to include any fees mandated by Federal, State or County regulations.”

FISCAL IMPACT
Charges for services are an important revenue source for the City’s operating budget. The charges only apply to those customers benefiting from the service and are based on recovering costs for services provided.

ENVIRONMENTAL DETERMINATION
N/A
Prepared By Kyle Johnson, Assistant Director-Finance
Concurs With Not Applicable, Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Summary of Changes to Master Schedule of Fees
B. Master Fee Resolution
C. Master Schedule of Fees FY22-23 (Exhibit A of Resolution) D. Public Hearing Notice
Item #3. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 110
Item Service Current Change Reason

ADMINISTRATION
AD-15 Passport Services n/a Added language of “Notary Public Service fees are subject to the
Department of State”
New fee – set
by Department
of State

COMMUNITY DEVELOPMENT
P-3 Appeal to City
Council
Actual costs incurred by the City
to process the appeal. The
appellant shall, at the time of
filing the appeal with the City,
deposit a $2,000 initial deposit
plus time and materials for
expenses beyond initial deposit
as determined by the City to
cover the City’s costs in
increments of $1,000 shall be
deposited until the appeal
process is complete. The
appellant’s failure to deposit
subsequent deposits with the
City within seven (7) days of
written notification by the City
shall result in suspension of the
appeal until the subsequent
deposits are received by the
City. If the City’s costs are less
than the amount of the deposit,
the balance shall be returned to
the appellant within 90 days of
the City’s final decision. Actual
costs shall include all
supervision, overhead,
equipment, hourly wages and
fringe benefits of the employees
and consultants involved.

Added language of “Appeals
initiated by two City Council
members are not subject to fees or
deposits.”
Clarification on
exemptions
P-4 Appeal to
Planning
Commission (e.g.

Development
Plans, CUPs)
Actual costs incurred by the City
to proves the appeal. The
appellant shall, at the time of
filing the appeal with the City,
deposit a $2,000 initial deposit
plus time and materials for
expenses beyond initial deposit
as determined by the City to
cover the City’s costs in
increments of $1,000 shall be
deposited until the appeal
process is complete. The
appellant’s failure to deposit
subsequent deposits with the
City within seven (7) days of
written notification by the City
shall result in suspension of the
appeal until the subsequent
deposits are received by the
City. If the City’s costs are less
than the amount of the deposit,
the balance shall be returned to
the appellant within 90 days of
the City’s final decision. Actual
costs shall include all
Added language of “Appeals
initiated by two City Council
members are not subject to fees or
deposits.”
Clarification on
exemptions
Item #3. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 111
supervision, overhead,
equipment, hourly wages and
fringe benefits of the employees
and consultants involved.

P-18 Development Plan
Review – Major
Actual cost for consultant
contract(s) and staff time.

Administrative cost for city staff
review, meetings and contract
management shall be charged
at an hourly rate for city staff
time and materials.
$5,000 Change fee
from deposit to
flat fee for a
more
streamlined
administration
P-28 General Plan
Amendment
Actual cost for consultant
contract(s) and staff time.

Administrative cost for city staff
review, meetings and contract
management shall be charged
at an hourly rate for city staff
time and materials.

Rename services to “map” and
“other”
Map: $4,000
Other: $15,000
Change fee
from deposit to
flat fee for a
more
streamlined
administration
P-31 Landscape Plan
Applications
$340 $400 To cover the
administrative
costs
P-39 Planned
Development
Actual cost for consultant
contract(s) and staff time.

Administrative cost for city staff
review, meetings and contract
management shall be charged
at an hourly rate for city staff
time and materials.
$10,000 Change fee
from deposit to
flat fee for a
more
streamlined
administration
P-40 Planned
Redevelopment
Actual cost for consultant
contract(s) and staff time.

Administrative cost for city staff
review, meetings and contract
management shall be charged
at an hourly rate for city staff
time and materials.
$10,000 Change fee
from deposit to
flat fee for a
more
streamlined
administration
P-49 Tentative Tract
Map (Subdivision)
Actual cost for consultant
contract(s) and staff time.

Administrative cost for city staff
review, meetings and contract
management shall be charged
at an hourly rate for city staff
time and materials.
$5,286 + $192 per each land and/or
air lot/unit
Change fee
from deposit to
flat fee for a
more
streamlined
administration
P-52 Zone Change Actual cost for consultant
contract(s) and staff time.

Administrative cost for city staff
review, meetings and contract
management shall be charged
at an hourly rate for city staff
time and materials.

Rename services to “map” and
“other”
Map: $4,000
Other: $15,000
Change fee
from deposit to
flat fee for a
more
streamlined
administration

COMMUNITY SERVICES
CS-4 Day Camp
Program
$110 per child per week ($95 for
July 4th week)
$125 per child per week To offset costs
Fees For Facilities
Scout Hut Booking Fee $25 non-refundable Removing fee
Description Remove language regarding porta
potties
Customer
directly contacts
Big Tree vendor
Park Booking Fee Cost Varies; $200-$500 nonrefundable
Name change to Reservation Fee
Cost to remain the same, removing
non-refundable
Item #3. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 112
Porta Potty Rental Cost Varies; $150-$305 Remove fee Customer directly contacts
vendor
Day Use Cost Varies; $40-$250 $40-$350 To cover
administrative
costs
Booking Fee Cost Varies; $50-$100 nonrefundableRemove fee Staff $20/hr Remove fee
Big Dalton
Fees Waived For Glendora Scouts deposit
only, day use fee waived
For Glendora Scouts, key deposit
only, all other fees waived
Day Use Cost Varies; $25-$150/hr Cost Varies; $35-$160/hr To cover administrative
costs
Park
Special
Events Booking Fee Cost Varies; $25-100 nonrefundable
Remove Fee
North or South
Riding Ring
Carlyle Cost Varies; $15-$100/hr Cost Varies; $25-$110/hr Linder
Equestrian
Park
Booking Fee Cost Varies; $0-$100 nonrefundableRemove Fee Park Picnic
Reservation
Sides Side A, Side B Change to “Side 1, Side 2”
Centennial Day Use Cost Varies; $25-$150/hr Cost Varies; $35-$160/hr Heritage
Park
Booking Fee Cost Varies; $25-$100 nonrefundableRemove Fee

PUBLIC SAFETY
Carry Concealed
Weapon (CCW) –
New Application
n/a $130 New service
and fee
Carry Concealed
Weapon (CCW) –
Amended
Application
n/a $10 New service
and fee
Carry Concealed
Weapon (CCW) –
Live Scan
n/a $20 New service
and fee

PUBLIC WORKS
P-59 Tree Planting
Inspection
$60 site inspection Remove fee
P-60 Tree Planting 24 inch $295, 36 inch $950, 48
inch @ Cost (WCA Contract)
15-gallon $180
24” box $360
36” box $1,000
48” box $1,950
60” box $5,950
P-61 Tree Removal
Inspection &
Removal
$510 - Refundable if tree is
deemed as a hazard or unsafe
(Urban Forestry Manual)
Remove fee
P-62 Tree Removal Tree & Stump Removal at cost
depending on the DSH
(Diameter at Standard Height).
(WCA Contract)
Additional pruning @ cost
depending on the DBH
(Diameter at Breast Height)
Remove fee
P-63 Arborist Report $920 for report (Forestry
Manual)
Remove fee
P-64 Service Request
Pruning
Additional pruning @ cost
depending on the: DBH -
Additional pruning at cost. Cost is
dependent on the City’s Arborist
Item #3. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 113
(Diameter at Breast Height)
(Forestry Manual)
contract
P-65 Tree Removal –
Appeal to the
Commission
Actual costs incurred by the City
to process the appeal. The
appellant shall, at the time of
filing the appeal with the City,
deposit $350 for news
advertisement and $900 if an
outside arborist report is
deemed necessary for City
forestry.

Subsequent deposits to be
determined by the City to offset
incurred costs. Failure by
appellant to make appropriate
deposits shall result in the
suspension of the appeal until
deposits are received. Upon
completion of the appeal
process, the unused balance of
deposits shall be returned to the
appellant within 90 days of the
appeal decision. Incurred costs
shall include all supervision,
overhead, equipment, hourly
wages, and fringe benefits of
contributing employees and
consultants (GMC 16.22.020)
Actual costs incurred by the City to
process the appeal.

GMC 16.22.020
P-67 Tree Replacement
Cost for
Developers (InLieu Fund)
Replacement cost to be based
on size of tree being replaced.
10-15" DBH trees replace with
24" box tree - 1:1 replacement;
16-36" DBH trees replace with
36" box tree - 1:1 replacement;
37-48" DBH trees replace with
48" box tree - 2:1 replacement;
49" or greater DBH replacement
to be determined by City
Forester.

Replacement of Native Oak
Trees are as follows: 8-15" DBH
trees replace with 36" box tree -
2:1 replacement; 16-36" DBH
trees replace with 48" box tree -
3:1 replacement; 37" or greater
DBH replacement to be
determined by City Forester.

Cost is dependent on the City’s
Arborist contract
In addition to the changes above the International Code Council “Building Valuation Data – February 2021” was replaced with the most current version, February 2022.

Item #3. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 114
RESOLUTION CC 2022 -___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GLENDORA, CALIFORNIA, ESTABLISHING THE MASTER

SCHEDULE OF FEES FOR SERVICE AND AMENDING CITYWIDE

FEES FOR COST OF SERVICES

THE CITY COUNCIL
City of Glendora, California

THE CITY COUNCIL OF THE CITY OF GLENDORA DOES HEREBY
RESOLVE AS FOLLOWS:

WHEREAS, the California Government Code requires that fees for services not exceed the estimated cost of providing the service for which the fee is levied and that no fee or service charge or increase in an existing fee or charge to which the fee or service charge be levied without the opportunity for the public to make oral or written comment at a regularly scheduled meeting of the City Council; and
WHEREAS, the City Council has from time to time adopted fee schedules and now wishes to amend said fee schedules for Citywide services; and WHEREAS, the fees set forth in the attached Master Schedule of Fees for Service (Fee Schedule) do not exceed the estimated cost to provide services for which the fee is levied; and WHEREAS, the Glendora Municipal Code permits the City Council to establish the fees and charges provided herein by resolution; and
WHEREAS, the Fee Schedule is a compilation of fees charged or collected by the City of Glendora, which includes fees adopted by Resolution, Ordinance or by reference.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The attached FY 2023 Master Schedule of Fees for Service is herewith approved and adopted as the fees for citywide services.

SECTION 2. The fees set pursuant to this resolution shall be automatically increased to include any fees mandated by Federal, State or County regulations.

SECTION 3. The fees set pursuant to this resolution that state “actual costs for third party technical review” represent direct cost recovery of fees charged the City by a vendor.

SECTION 4. Resolution CC 2021-33 and any resolutions in conflict with this resolution are hereby rescinded and repealed.

SECTION 5. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

Item #3. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 115
Resolution CC 2022-___ Page 2 of 2
SECTION 6. The City Clerk is hereby directed to forward a copy of this resolution to the Finance Director.

APPROVED and PASSED this 14th day of June, 2022.

City Council of Glendora, California
BY: ____________________________________
KAREN DAVIS, Mayor
APPROVED AS TO FORM:

William W. Wynder, City Attorney
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the 14th day of June, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN, City Clerk
Item #3. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 116

MASTER SCHEDULE

OF FEES FOR SERVICE
Pride of the
Foothills

CALIFORNIA CITY OFGLENDORA

FISCAL YEAR
2022/2023
Item #3. Page 9
Meeting Date: 6/14/2022 / Packet Page #: 117
C I T Y o f G L E N D O R A

ADMINISTRATION
Item #3. Page 10
Meeting Date: 6/14/2022 / Packet Page #: 118
C I T Y o f G L E N D O R A ADMINISTRATION
Item No. Service Current Fees Last Updated
AD-1 Agenda/Minutes Mailing Service Agendas: $0.10 per page plus postage Minutes: $0.10 per page plus postage 8/23/2016
AD-2 Document Reproduction1 $0.10 per page (Letter/Legal Size) for hardcopy and scanning. 6/22/2021
AD-3 Campaign Statement Reproduction
$0.10 per page; $5 retrieval fee for statements
five or more years old (subject to revision by Fair
Political Practices Commission Schedule)
6/24/2014
AD-4
Fair Political Practices Commission
(FPPC) Forms
$0.10 per page (subject to revision by Fair
Political Practices Commission Schedule) 6/24/2014
AD-5 Returned Check Processing
$25 per NSF check for first check;
$35 per NSF check for each check thereafter.
[Pursuant to CA Civil Code Section 1719(a)(1)].
1/14/2003
8/5/1996
AD-6 Video/Audio Reproduction $5 per disc 6/23/2020
AD-7 Insurance Administrative Fee
$50 for each application used by third-party
groups that elect special events coverage
through the City's insurance carrier.
6/26/2012
AD-8 Public Works Payroll Records
$1 for first page, $0.25 for each page thereafter
Plus $10 handling costs
(8 Cal Code Regs §16402)
8/23/2016
AD-9 Credit Card Service Fee

2.5% of transaction for the following transactions:

Transient Occupancy Tax
Water Acreage
Water Front Footage
Sewer Front Footage
Sewer Acreage
Park Construction/Development
Water Rights Deposit
Water Management Plan Documents
3/14/2017
AD-11 Civil Subpoena
$15 plus reproduction costs;
$275 per day deposit plus travel costs.
(GC 68097.2)
7/10/2018

1. Duplication charges for electronic records copies are limited to the direct cost of producing the electronic copy, including programming and computer services costs if the request requires the production of electronic records that are otherwise only produced at regularly scheduled intervals, or production of the record would require data compilation, extraction, or programming (8 Cal Code Regs §6253.9).

AD-10 Credit Card Service Fee-CS 3% of transaction for all Community Services fees. 7/10/2018
AD-12 Duces Tecum Subpoena $15 per request plus reproduction costs 1/14/2003 AD-14 Treble Damages Ordinance 2057
Sections 9.36.300 and 9.36.400 1/12/2021
AD-13 Collection Services 15% to 30% of the balance remitted to the collections agency 6/23/2020
Item #3. Page 11
Meeting Date: 6/14/2022 / Packet Page #: 119
C I T Y o f G L E N D O R A ADMINISTRATION
Passport Services
Item No. AD-15
Last Updated 6/14/2022
All Charges are subject to a credit card service fee (Item AD-9) Adult Passport Book and Card Fees
Passport Fee Check or
Money Order Payable to
Department of State
Execution Fee Cash/
Check Payable to City
of Glendora
Passport Book - ages 16 & Over (Valid 10 years) $110.00 $35.00 Passport Card - ages 16 & Over (Valid 10 years) $30.00 $35.00 Passport Card & Book - ages 16 & Over (Valid 10 years) $140.00 $35.00 Passport Renewal - ages 16 & Over (valid 10 years) $110.00 $0.00 Passport Card Renewal - ages 16 & Over (valid 10 years) $30.00 $0.00 Passport Card & Book Renewal- ages 16 & Over (valid 10
years) $140.00 $0.00
Minor Passport Book and Card Fees
Passport Fee Check or
Money Order Payable to
Department of State
Execution Fee Cash/
Check Payable to City
of Glendora
Passport Book- ages 15 & Under (valid 5 years) $80.00 $35.00 Passport Card - ages 15 & Under (valid 5 years) $15.00 $35.00 Passport Card & Book - ages 15 & Under (valid 5 years) $95.00 $35.00 Additional Services and Fees
Passport Fee Check or
Money Order Payable to
Department of State
Execution Fee Cash/
Check Payable to City
of Glendora
Passport Photo n/a $15.00
Express Mail to Passport Services for Expedited Applications n/a Actual Cost Expedite Fee (2-3 weeks) $60.00 n/a
Express Mail to Applicant $17.13 n/a
Mail Out Fee for Passport Renewals n/a Actual Cost
Notary Public - DS-3053 Fees are subject to the Department of State Notary Public - Journal Public Request for Line Item Fees are subject to the Department of State Item #3. Page 12
Meeting Date: 6/14/2022 / Packet Page #: 120
C I T Y o f G L E N D O R A

BUSINESS LICENSE FEES/TAXES
Item #3. Page 13
Meeting Date: 6/14/2022 / Packet Page #: 121
C I T Y o f G L E N D O R A

THIS PAGE LEFT BLANK INTENTIONALLY
Item #3. Page 14
Meeting Date: 6/14/2022 / Packet Page #: 122
C I T Y o f G L E N D O R A BUSINESS LICENSE FEES/TAXES Business License Fees
Item No. Service Current Fees / Taxes Last Updated
BLF-1
New Business License Application
Review Fee - $77 per application 4/8/2008
BLF-2 Business License Renewal Fee - $10 per renewal 4/8/2008 BLF-3 Reprint of Business Licenses Fee - $5.00 (GMC 5.04.130) 8/23/2016 BLF-4 Bingo Permit Fee - $50 (GMC 9.06.030) 1977
BLF-5 Dance Permit Fee - $30 (GMC 5.12.250) 1977
BLF-6 Solicitation and Peddling Permit Fee - $50 First Vendor; $20 for each additional vendor (GMC 5.14.050) 1977
BLF-7 Special Outdoor Display Events Permit
Fee - $100 Must have current business license.

Fee - $50 for Glendora based Non-Profits must
have current business license.
(GMC 5.32.030)
7/10/2018
BLF-8
Vending Machines, Amusement
Devices
Fee - $35.00 per machine or 1% of gross receipts (GMC 5.08.180) 1977 BLF-9
Business License State Surcharge for
American Disabilities Act Compliance
Fee - $4.00 per Business License Issued
(AB1379) 1/1/2018
(Adopted by Ordinance Section 5.04 of Municipal Code in 1970s) Business License Taxes
BL-1
Accountants, Architects, Civil
Engineers, Geologists, Physicists,
Lawyers
Tax - $88 base fee (GMC 5.08.245). Additional
tax based on number of professionals 1977
BL-2
Apartments, Mobile Home Parks, Trailer
Parks, Industrial and Commercial
Rentals
Tax - $35 base fee. Additional tax based on
number of units (GMC 5.08.130) 1977
BL-3
Apparel & Accessories, Restaurants,
Night Clubs, Furniture & Home
Furnishings, Appliances, General
Merchandise, Liquor or Department
Stores, Tires, Batteries, Variety, Trailer
Sales, Misc. Goods
Tax - $35 base fee. Additional tax based on
gross receipts (GMC 5.08.210) 1977
BL-4
Appraisers, Bookkeepers, Brokers,
Consultants, Private Investigators,
Taxidermists, Communication Services,
Sales Representatives
Tax - $63 base fee (GMC 5.08.245). Additional
tax based on number of professionals 1977
BL-5
Auto Dealers, Gas Stations, Grocery,
Meat, Fish, Fruit and Vegetable
Tax - $35 base fee. Additional tax based on
gross receipts (GMC 5.08.210) 1977
BL-6
Automotive Repair, Printing Shops,
Newspapers, Misc. Retail Firms
Tax - $35 base fee. Additional tax based on
gross receipts (GMC 5.08.210) 1977
BL-7
Barber, Beauty Shops, All Other
Service Firms at Retail
Tax - $35 base fee. Additional tax based on
gross receipts (GMC 5.08.210) 1977
BL-8
Building Materials, Hardware, Farm and
Garden Supply
Tax - $35 base fee. Additional tax based on
gross receipts (GMC 5.08.210) 1977
BL-9 Circuses, Carnivals Tax - $75 per day (GMC 5.08.160) 1972 BL-10
Collection Agencies, Cosmetologists,
Insurance Adjusters, Physical Training
Schools, Social Workers, Tree
Surgeons
Tax - $48 base fee (GMC 5.08.245). Additional
tax based on number of professionals 1977
BL-11 Delivery Vehicles Tax - $53 x number of vehicles (GMC 5.08.190) 1977 Item #3. Page 15
Meeting Date: 6/14/2022 / Packet Page #: 123
C I T Y o f G L E N D O R A BUSINESS LICENSE FEES/TAXES Item No. Service Current Fees / Taxes Last Updated
BL-13
Dentists, Chiropractors, Physicians,
Psychologists, Podiatrists,
Optometrists, Pharmacists, Other
Medical and Health Specialists
Tax - $88 base fee (GMC 5.08.240). Additional
tax based on number of professionals 1977
BL-14 Drug Stores, Dry Goods, Jewelers,
Laundry, Dry Cleaners
Tax - $35 base fee. Additional tax based on
gross receipts (GMC 5.08.210) 1977
BL-15 Electrical, Plumbing, Heating, Air
Conditioning Contractors
Tax - $43 base fee. Additional tax based on
gross receipts (GMC 5.08.220) 1977
BL-16 Funeral Home or Mortuary only Tax - $50 base fee (GMC 5.08.110) 1977 BL-17 Funeral Chapel & Cemetery, Mortuary
& Cemetery Tax - $100 base fee (GMC 5.08.110) 1972
BL-18 General Contractors Tax - $43 base fee. Additional tax based on gross receipts (GMC 5.08.220) 1977
BL-19 Handbill Distributor Permit $15 - Must have a current business license (GMC 5.16.120) 1977
BL-20 Hotels, Motels Tax - $35 base fee. Additional tax based on gross receipts (GMC 5.08.080) 1977
BL-21 Motion Picture / Television Production Tax - $750 base fee (GMC 5.08.250) 1977 BL-22 Outdoor Billboards Tax - Based on size of billboard (GMC

5.08.060) 1977
BL-23 Public Utilities
Tax - $150 Franchise; All Others - $32 base fee
plus additional tax based on gross receipts
(GMC 5.08.090)
1973
BL-24 Residential Subdivision Signs Tax - Based on size of sign (GMC 5.08.060) 1977 BL-25 Rest Homes, Retirement Homes Tax - $35 base fee. Additional tax based on number of beds (GMC 5.08.070) 1977
BL-26 Sanitarium, Convalescent Homes,
Infirmaries, Hospitals
Tax - $35 base fee. Additional tax based on
number of beds (GMC 5.08.070) 1977
BL-27 Street Vendors Tax - $50 base fee. Additional tax based on number of sub-vendors (GMC 5.08.200) 1977
BL-28 Sub-Contractors and All Others Tax - $43 base fee. Additional tax based on gross receipts (GMC 5.08.220) 1977
BL-29 Wholesale / Manufacturers Tax - $53 base fee. Additional tax based on gross receipts (GMC 5.08.230) 1977
BL-30 All Other Categories Tax - $35 base fee. Additional tax based on gross receipts (GMC 5.08.260) 1977
Transient Occupancy Tax
(Adopted by Ordinance Section 5.20 of Municipal Code in 1977) Item No. Service Current Fees/Taxes Last Updated
TOT-1 Transient Occupancy Tax Tax - 6% of billing amount (GMC 5.20.030) 11/22/1977 BL-12 Dental Hygienists, Physical Therapists,
Oculists
Tax - $58 base fee (GMC 5.08.240). Additional
tax based on number of professionals 1977
Item #3. Page 16
Meeting Date: 6/14/2022 / Packet Page #: 124
C I T Y o f G L E N D O R A

COMMUNITY SERVICES
Item #3. Page 17
Meeting Date: 6/14/2022 / Packet Page #: 125
C I T Y o f G L E N D O R A

THIS PAGE LEFT BLANK INTENTIONALLY
Item #3. Page 18
Meeting Date: 6/14/2022 / Packet Page #: 126
C I T Y o f G L E N D O R A COMMUNITY SERVICES
Item No. Service Current Fees Last Updated
CS-1 Adult Sports Men’s Basketball, $340 per team plus $28 per game for officials. 8/23/2016
CS-2 Supplies at City-wide Special Events Between $0 - $25, depending on the event. 6/26/2012 CS-3 Contract Recreation Classes 25% - 40% of class fee, minus insurance cost and administration fee. 8/23/2016
CS-4 Day Camp Program $125 per child per week 6/14/2022 CS-5 La Fetra Center Events Between $3 - $25 depending on the event. 8/10/2010 CS-6 La Fetra Class Activities Between $3 - $100 depending on the activity. 8/10/2010 CS-7 La Fetra Activities Full cost recovery on materials only. $4 insurance plus Activenet fee. 6/26/2012
CS-8 Parks Playground Trips $10 - $20 per child 8/10/2010 CS-9 Teen Center Activities Teen Center trips, $6 - $60 per participant; Events (eg, Summer Kickoff) $0 -$10 per participant. 8/10/2010 CS-10 Trips and Tours
Various fees depending on the excursion:

Day Trips: $12 - $150 per person
Over Night Excursions: $99 - $1,000 per person
8/10/2010
CS-11 Park Development Fees
Residential: $2,273. Additional $200 per
bedroom beyond three bedrooms. Second Dwellings, Apartment and Condo units: $1,591 (per residential dwelling unit). Community Services Director can authorize apartment/condo builders to receive in-lieu credit for recreational amenities.

Commercial
construction fee: $0.62 per square foot
(Reso 2012-46)
7/10/2018
CS-12 Administration Fee $10 per class fee added to classes and selected programs & services. 1/16/2019
CS-13 Refund Fee $10 per refund unless class canceled by the Community Services Department. 6/24/2014 CS-14 Brochure Advertisement $250 for quarter page, $500 for half-page, $1,000 for full-page.
6/24/2014
CS-15 Youth Basketball $115—$120 per player, depending on the cost of services for refereeing and uniforms 6/23/2020
Item #3. Page 19
Meeting Date: 6/14/2022 / Packet Page #: 127
C I T Y o f G L E N D O R A COMMUNITY SERVICES

THIS PAGE LEFT BLANK INTENTIONALLY
Item #3. Page 20
Meeting Date: 6/14/2022 / Packet Page #: 128
Group 1 Group 2 Group 3 Group 4 Group 5

SCOUT HUT
Cleaning $125 $125 $125 $125 $125
Administration Fee $10 $10 $10 $10 $10
Booking Fee N/A $25 non-refundable $25 non-refundable $25 non-refundable $25 non-refundable Facility Deposit $100 refundable $100 refundable $100 refundable $100 refundable $100 refundable Staff $20/hr $20/hr $20/hr $20/hr $20/hr
Insurance Required Required Required Required Required

LEGION BUILDING
Main Hall $100/hr $150/hr $185/hr $200/hr $225/hr
Staff 75/1 $20/hr $20/hr $20/hr $20/hr $20/hr
Cleaning Fee $125 $125 $125 $125 $125
Administration Fee $10 $10 $10 $10 $10
Facility Deposit $300 refundable $300 refundable $300 refundable $300 refundable $300 refundable A/V Equipment (optional) $75 $75 $75 $75 $75
Insurance Required Required Required Required Required
BIG TREE PARK - 2 hr reservation, 50 chairs, 1 table and staff set up Reservation Fee $200 $300 $400 $500 $500
Facility Deposit* $200 refundable $200 refundable $200 refundable $200 refundable $200 refundable Administration Fee $10 $10 $10 $10 $10
Insurance Required Required Required Required Required
Porta Potty Rental** $150-$305 $150-$305 $150-$305 $150-$305 $150-$305 1-Room
2-Room $75/hr
$40 Seasonal
$70 Annual
For-Profit Non
Glendora Commercial
Agency, Business or
Tournament Field
Rentals (1 day event)
$200/hr
$50/hr
$75/hr $150/hr $175/hr
$50/hr $100/hr $125/hr $150/hr
Community Services Department - Schedule of Fees for Facilities $80 Seasonal
$140 Annual N/A N/A
Building/ Facility
Youth Sports
Leagues, Official
Glendora School
District funded
programs or events
Resident,
Glendora Services
Organizations and/or
Non-Profit
Organizations.

Non-Resident,
Educational and/or
Tournament Field
Rentals (2 day or
more event)
For-Profit Glendora
Commercial Agency,
Business or
Tournament Field
Rentals (1 day event)
Glendora Scout Troops N/A
Item #3. Page 21
Meeting Date: 6/14/2022 / Packet Page #: 129
Group 1 Group 2 Group 3 Group 4 Group 5
For-Profit Non
Glendora Commercial
Agency, Business or
Tournament Field
Rentals (1 day event)
Building/ Facility
Youth Sports
Leagues, Official
Glendora School
District funded
programs or events
Resident,
Glendora Services
Organizations and/or
Non-Profit
Organizations.

Non-Resident,
Educational and/or
Tournament Field
Rentals (2 day or
more event)
For-Profit Glendora
Commercial Agency,
Business or
Tournament Field
Rentals (1 day event)
BIG DALTON - Amphitheater or Outside Girl Scout Cabin Area Glendora Scout Troops N/A Key Deposit Only Key Deposit Only N/A N/A Day Use $40 $100 $200 $300 $350
Booking Fee N/A $50 non-refundable $100 non-refundable $100 non-refundable $100 non-refundable Facility Deposit $100 refundable $100 refundable $100 refundable $100 refundable $100 refundable Administration Fee $10 $10 $10 $10 $10
Staff $20/hr $20/hr $20/hr $20/hr $20/hr
Key Deposit $50 Cash when
picking up key
$50 Cash when picking
up key
$50 Cash when
picking up key
$50 Cash when
picking up key
$50 Cash when
picking up key
Insurance Required Required Required Required Required
For Glendora Scouts, key deposit only, all other fees waived

FIELD RENTALS
Field Rentals No Charge $10/hr per field $30/hr per field $30/hr per field $50/hr per field Lights $12/hr $15/hr $19/hr $23/hr $29/hr
Administration Fee Waived $10 $10 $10 $10
Facility Deposit $200 refundable $200 refundable $200 refundable $500 refundable $500 refundable Insurance Required Required Required Required Required
PARK SPECIAL EVENTS - 2 hr Minimum
Day Use $35/hr $60/hr $85/hr $110/hr $160/hr
Booking Fee $25 non-refundable $50 non-refundable $100 no-refundable $100 non-refundable $100 non-refundable Facility Deposit $200 refundable $200 refundable $200 refundable $200 refundable $200 refundable Administration Fee $10 $10 $10 $10 $10
Insurance Required Required Required Required Required

TEEN CENTER
Teen Center $240/hr $250/hr $500/hr $700/hr $725/hr
Gymnasium $80/hr $125/hr $150/hr $200/hr $225/hr
Meeting Room No Charge $75/hr $100/hr $125/hr $150/hr
Staff $20/hr $20/hr $20/hr $20/hr $20/hr
Administration Fee $10 $10 $10 $10 $10
Facility Deposit $200 refundable $200 refundable $200 refundable $200 refundable $200 refundable Insurance Required Required Required Required Required
Item #3. Page 22
Meeting Date: 6/14/2022 / Packet Page #: 130
Group 1 Group 2 Group 3 Group 4 Group 5
For-Profit Non
Glendora Commercial
Agency, Business or
Tournament Field
Rentals (1 day event)
Building/ Facility
Youth Sports
Leagues, Official
Glendora School
District funded
programs or events
Resident,
Glendora Services
Organizations and/or
Non-Profit
Organizations.

Non-Resident,
Educational and/or
Tournament Field
Rentals (2 day or
more event)
For-Profit Glendora
Commercial Agency,
Business or
Tournament Field
Rentals (1 day event)
LA FETRA SENIOR CENTER - 2 hr minimum
Sage Room $100/hr $150/hr $185/hr $200/hr $225/hr
Staff 75/1 $20/hr $20/hr $20/hr $20/hr $20/hr
Cleaning Fee $125 $125 $125 $125 $125
Administration $10 $10 $10 $10 $10
A/V Equipment (optional) $75 $75 $75 $75 $75
Facility Deposit $300 refundable $300 refundable $300 refundable $300 refundable $300 refundable Insurance Required Required Required Required Required
Oak/ Elm Room $100/hr $150/hr $185/hr $200/hr $225/hr
Staff 75/1 $20/hr $20/hr $20/hr $20/hr $20/hr
Cleaning Fee $75 $75 $75 $75 $75
Administration $10 $10 $10 $10 $10
A/V Equipment (optional) $75 $75 $75 $75 $75
Facility Deposit $300 $300 $300 $300 $300
Insurance Required Required Required Required Required

CARLYLE LINDER EQUESTRIAN PARK
North or South Riding Ring $25/hr $60/hr $85/hr $110/hr N/A Booking Fee No Charge $50 non-refundable $100 non-refundable $100 non-refundable N/A Facility Deposit $200 refundable $200 refundable $200 refundable $500 refundable N/A Administration Fee $10 $10 $10 $10 N/A
Insurance Required Required Required Required N/A
Picnic Shelter $0 Reservations Same as Park Picnic Reservations N/A Snack Bar $0 $50/hr $75/hr $100/hr N/A

PARK PICNIC RESERVATION AREA
Day Use $20 - 4 hours $25-4 hours $30-4 hours $50-4 hours $75-4 hours $40 - 8 hours $50-8 hours $60-8 hours $100-8 hours $150-8 hours Administration Fee $10 $10 $10 $10 $10
Item #3. Page 23
Meeting Date: 6/14/2022 / Packet Page #: 131
Group 1 Group 2 Group 3 Group 4 Group 5
For-Profit Non
Glendora Commercial
Agency, Business or
Tournament Field
Rentals (1 day event)
Building/ Facility
Youth Sports
Leagues, Official
Glendora School
District funded
programs or events
Resident,
Glendora Services
Organizations and/or
Non-Profit
Organizations.

Non-Resident,
Educational and/or
Tournament Field
Rentals (2 day or
more event)
For-Profit Glendora
Commercial Agency,
Business or
Tournament Field
Rentals (1 day event)
Park Picnic Reservation - Finkbiner Park Large Shade Structure Site Day Use Side 1 or 2 (4 hours) $70-4 hours $75-4 hours $80-4 hours $100-4 hours $125-4 hours Side 1 or 2 (8 hours) $130-8 hours $140-8 hours $150-8 hours $190-8 hours $190-8 hours Both 1 & 2 (4 hours) $135-4 hours $140-4 hours $145-4 hours $185-4 hours $190-4 hours Both 1 & 2 (8 hours) $240-8 hours $250-8 hours $255-8 hours $295-8 hours $295-8 hours Administrative Fee $10 $10 $10 $10 $10
DAWSON TENNIS COURTS - 6 courts
Day Use No Charge $5 per court per hour $10 per court per hour $20 per court per hour $25 per court per hour Administration Fee Waived $10 $10 $10 $10

VOLLEYBALL COURT
Day Use No Charge $5 per court per hour $10 per court per hour $20 per court per hour $25 per court per hour Administration Fee Waived $10 $10 $10 $10

CENTENNIAL HERITAGE PARK
Day Use $35 /hr $60 /hr $85 /hr $110 /hr $160 /hr
Booking Fee $25 non-refundable $50 non-refundable $100 no-refundable $100 non-refundable $100 non-refundable Facility Deposit $200 refundable $200 refundable $200 refundable $200 refundable $200 refundable Administration Fee $10 $10 $10 $10 $10
Insurance Required Required Required Required Required
Rentals with a term of 6 -12 months are eligible for a 25% discount Rentals with a term of 12 months or more are eligible for a 40% discount Item #3. Page 24
Meeting Date: 6/14/2022 / Packet Page #: 132
C I T Y o f G L E N D O R A COMMUNITY SERVICES
Cost Recovery Guidelines for Services and Programs
To provide the flexibility necessary to operate and offer free or fee-based programs in an entrepreneurial manner and in emerging markets, the following guidelines will be used in the development of programs, events and services offered by the Community Services Department.

PROGRAM AND SPECIAL EVENTS
Programs, services and special events offered by the Community Services Department that are free or fee based such as those itemized on the Community Services fee schedule shall be set to meet the following goals:

Fully Supported Activities: To offer services to the community at minimal or no participation fee.

Mostly Supported Activities: To offer services to the community at minimal or no participation fee, with recovery of direct costs such as admission fees to attractions.

Partially Supported Activities:Recover direct and indirect costs.

Self-Supported Activities: Recover direct, indirect, and administrative costs.  Direct costs include actual staff and costs directly related to the program, including appropriate benefit rates.  Recreation indirect costs include FT and PT staff, supplies, and other costs at an additional 25% rate.  City Administrative costs include City support costs at an additional 10% rate. *Activities meet one or more of these criteria

FULLY SUPPORTED

ACTIVITIES

MOSTLY SUPPORTED

ACTIVITIES

PARTIALLY SUPPORTED

ACTIVITIES

SELF-SUPPORTED

ACTIVITIES
Programs offered at minimal
or no parcipaon fee
Programs offered at minimal or no parcipaon fee,
with recovery of direct
costs, such as admission
fees or sponsorships
Recovery of Direct and
Indirect Costs
Recovery of Direct, Indirect
and Administrave Costs
Open Family & Teen
Acvies
Free Senior classes/acvies
Parks
Trees
Public Landscape
Youth/Family Programs
Special Events
Teen Programs
Senior programming
Concerts in the Park
Movies in the Park
Youth Sports programs
Youth Instruconal Classes
Requested Tree Services
Memorial trees
Field rentals
Day Camp
Early Childhood Program
Adult Sports
Contract Classes
Trips and Tours program
Dial-a-ride
Athlec Field Lights
Promote a safe, healthy and
secure community.

Emphasis on youth/or senior
acvies.

Underserved populaons.*
Promote a safe, healthy
and secure community.

Emphasis on youth and/or
family acvies.*
Promote affordable
acvies.

Increase the quality of life.

Enhance opportunies
available to parcipants.*
Developed for adults.

Can be defined as personal
development. May be
available elsewhere.

Offering based on
community request or hot
topic.*
Recovery rate between 0%.

No target percentage
recovery
Recovery rate between 1-
60%. Target the upper 60
percenle.

Recovery rate between 61-
125%. Target the upper 90
percenle.

Recovery rate between 101
-135%. Target the upper
100 percenle.

Item #3. Page 25
Meeting Date: 6/14/2022 / Packet Page #: 133
C I T Y o f G L E N D O R A COMMUNITY SERVICES

THIS PAGE LEFT BLANK INTENTIONALLY
Item #3. Page 26
Meeting Date: 6/14/2022 / Packet Page #: 134
C I T Y o f G L E N D O R A

LIBRARY SERVICES
Item #3. Page 27
Meeting Date: 6/14/2022 / Packet Page #: 135
C I T Y o f G L E N D O R A

THIS PAGE LEFT BLANK INTENTIONALLY
Item #3. Page 28
Meeting Date: 6/14/2022 / Packet Page #: 136
C I T Y o f G L E N D O R A LIBRARY SERVICES
Library Meeting/Event Facilities Fees
(Recommended by action of the Library Board of Trustees) Charges and Fees - All fees are non-refundable and non-transferable The below listed fees are for Glendora resident non-profit groups; Qualifying factors may include: status of sponsor as a government-registered charity or other confirmable not-for-profit/noncommercial venture; at least 51% Glendora residents/business owners among either sponsoring agency members or public event participants.

Item No. Service Current Fee Last Updated
LB-1.1 Facility Deposit No Charge 8/23/2016
LB-1.2
Bidwell Forum
Maximum Capacity = 389
Recommend Capacity = 200 with
Auditorium seating
No Charge. Two (2) hour minimum 8/23/2016
LB-1.3 Bidwell Forum with Plaza No Charge. Two (2) hour minimum 8/23/2016 LB-1.4
Friends Room
Maximum Capacity = 133
Recommended Capacity = 50 with
Auditorium seating
No Charge. Two (2) hour minimum 8/23/2016
LB-1.5 Cleaning Deposit No Charge 8/23/2016
LB-1.6 Person-on-duty
$25/hr. Assessed for meetings beginning/
ending after regular open hours or on days
library is closed
1/28/2019
LB-1.7 Alarm Response $100/response. Assessed in the event of any alarm response (e.g. fire, police, etc.) 8/23/2016
LB-1.8 Microphone Fee No charge. Must be requested in advance on application form. 8/23/2016
LB-1.9
Video Equipment (VHS/DVD Players,
TV Monitors, Screens, Laptops, Projectors)
No charge. Must be requested in advance on
application form. 7/10/2018
 Set-up and tear-down time are included in total reservation time.  The full hourly fee will be charged for any increment of an hour.  Double the hourly rate will be charged for any meeting extending beyond their scheduled reservation time.

Item #3. Page 29
Meeting Date: 6/14/2022 / Packet Page #: 137
C I T Y o f G L E N D O R A LIBRARY SERVICES
Library Meeting/Event Facilities Fees
(Recommended by action of the Library Board of Trustees) Charges and Fees - All fees are non-refundable and non-transferable Fees listed below are for all other groups (private parties):

Item No. Service Current Fee Last Updated
LB-2.1 Facility Deposit $250/event. Refund subject to cancellation policy. 8/23/2016
LB-2.2
Bidwell Forum
Maximum Capacity = 389
Recommend Capacity = 200 with
Auditorium seating
$100/hr. Two (2) hour minimum 7/10/2018
LB-2.3 Bidwell Forum with Plaza $150/hr. Two (2) hour minimum 7/10/2018 LB-2.4
Friends Room
Maximum Capacity = 133
Recommended Capacity = 50 with
Auditorium seating
$75/hr. Two (2) hour minimum 7/10/2018
LB-2.5 Cleaning Deposit $250/event. Refund subject to condition of room after event (including kitchen) 8/23/2016
LB-2.6 Person-on-duty
$25/hr. Assessed for meetings beginning/
ending after regular open hours or on days
library is closed
1/28/2019
LB-2.7 Alarm Response $100/response. Assessed in the event of any alarm response (e.g. fire, police, etc.) 8/23/2016
LB-2.8 Microphone Fee $10/mic. Must be requested in advance on application form. 8/23/2016
LB-2.9
Video Equipment (VHS/DVD Players,
TV Monitors, Screens, Laptops, Projectors)
$25 flat rate, for any number of units combined.

Must be requested in advance on application
form.
7/10/2018
 Set-up and tear-down time are included in total reservation time.  The full hourly fee will be charged for any increment of an hour.  Double the hourly rate will be charged for any meeting extending beyond their scheduled reservation time.

Item #3. Page 30
Meeting Date: 6/14/2022 / Packet Page #: 138
C I T Y o f G L E N D O R A LIBRARY SERVICES
Library Fines and Fees
(Recommended by action of the Library Board of Trustees) Overdue Material (Extended Use Fees and Conditions)
Item No. Service Current Fees Last Updated
LB-3
Books, Magazines, Pamphlets, Compact Discs & Playaways (Adult & Youth) $ 0.25 per day, $ 25.00 maximum, or cost of
material (whichever is less) 7/10/2018
LB-3 Videos, DVDs and Software $1.00 per day, $50.00 maximum, or cost of material (whichever is less) 7/1/2012 LB-3 Public Use Laptops/Tablets $10.00 per hour, $250.00 maximum 7/1/2012 When a borrower’s accumulated charge reaches a total of $10.00, charges must be paid in an amount so that the total is less than $10 before more items may be checked out on his/her/their library account.

A borrower must return all overdue materials before more items may be checked out on his/her library account.

Charges for overdue, lost or damaged materials that are borrowed through interlibrary Loan or the State Library are those charged by the lender.

Special Loan Material
Item No. Service Current Fees Last Updated
LB-4
Special Loan Material - Lending is at
the discretion of the Library Director.
$1.00 per hour or fraction of hour, or cost of material (whichever is less) 7/1/2012 The Director of the Library may approve periods of amnesty for payment of outstanding fees, in whole or in part, when to do so would encourage the return of shared materials, reduce barriers to access, and/or be in the public interest.

Damaged Material
Item No. Service Current Fees Last Updated
LB-5 Damaged Material
Minimum charge - $2.00
Maximum charge - Replacement cost of the item
(plus processing fee)
7/1/2012
Material damaged beyond repair is withdrawn from the collection. A description of the damage and the replacement charge are added to the borrower's library account. The item is given to the borrower if wanted.

Material returned with damaged parts is assessed and charged accordingly.

Lost Material
Item No. Service Current Fees Last Updated
LB-6 Replacement charge for lost items Cost of the item plus processing fee 7/1/2012 LB-6
Replacement charge for lost or stolen
public use laptop/tablet $975.00 8/23/2016
LB-6
Materials returned with lost or missing
parts Assessed and charged accordingly 7/1/2012
Refunds for replacement charges on items found and returned are calculated by deducting the maximum fine (plus $10.00 handling fee) from the replacement charge amount. The refund transaction is noted on the borrower’s library account and a refund is mailed by the City of Glendora Finance Department.

Item #3. Page 31
Meeting Date: 6/14/2022 / Packet Page #: 139
C I T Y o f G L E N D O R A LIBRARY SERVICES
Other Fees and Charges
Item No. Service Current Fees Last Updated
LB-7
Processing:
7/1/2012
Books, videos, software, compact
discs, audio tapes &
playaways, laptops/tablets
$10.00
Magazines and pamphlets $2.00
LB-7 Lost Library Card $4.00 replacement fee 7/1/2012
LB-7
Holds on material:

Per item
Unclaimed
no charge
$1.00 per item after 7 days without pickup 7/1/2012
LB-7 Interlibrary Loan Request $2.00 per search 1/28/2019 LB-7 Administrating/proctoring tests $35.00 per test 7/1/2012 LB-7
Printouts & photocopies
Black & White
Color
$0.15 per page
$0.30 per page
1/28/2019
LB-7 Faxing $0.50 per page 6/22/2021
LB-7 Scanning $0.50 per page 6/22/2021
LB-7 Supplied Office/Stationery Materials $0-$25.00 6/27/2017 LB-7 Supplies at City-wide Special Events $0-$25.00 6/27/2017 Item #3. Page 32
Meeting Date: 6/14/2022 / Packet Page #: 140
C I T Y o f G L E N D O R A

PLANNING & PUBLIC WORKS
Item #3. Page 33
Meeting Date: 6/14/2022 / Packet Page #: 141
C I T Y o f G L E N D O R A PLANNING & PUBLIC WORKS
Item No. Service Current Fees Last Updated
P-1 Animal Conditional Use Permit $1,665 per application 4/8/2008 P-2 Annexation
Actual cost for consultant contract(s) and staff
time. Administrative cost for city staff review,
meetings and contract management shall be
charged at an hourly rate for city staff time and
materials.
6/23/2020
P-3 Appeal to City Council
Actual costs incurred by the City to process the
appeal. The appellant shall, at the time of filing
the appeal with the City, deposit a $2,000 initial
deposit plus time and materials for expenses
beyond initial deposit, as determined by the
City. Subsequent deposits as determined by
the City to cover the City's costs in increments
of $1,000 shall be deposited until the appeal
process is complete. The appellant's failure to
deposit subsequent deposits with the City within
seven (7) days of written notification by the City
shall result in suspension of the appeal until the
subsequent deposits are received by the City.

Development Plans, CUPs)
Actual costs incurred by the City to process the
appeal. The appellant shall, at the time of filing
the appeal with the City, deposit a $2,000 initial
deposit plus time and materials for expenses
beyond initial deposit, as determined by the
City. Subsequent deposits as determined by
the City to cover the City's costs in increments
of $1,000 shall be deposited until the appeal
process is complete. The appellant's failure to
deposit subsequent deposits with the City within
seven (7) days of written notification by the City
shall result in suspension of the appeal until the
subsequent deposits are received by the City.

If the City's costs are less than the amount of
the deposit, the balance shall be returned to the
appellant within 90 days of the City's final
decision. Actual costs shall include all
supervision, overhead, equipment, hourly wages and fringe benefits of the employees and consultants involved. Appeals initiated by two
City Council members are not subject to fees or
deposits.
6/14/2022
P-5 Blueprint/Map Reproduction $3.00 per sheet 4/8/2008 P-6 Building Address Processing w/o Map $555 per application 4/8/2008 P-7 Building Investigation $85 per investigation 4/8/2008 P-8
Building Permit Surcharge for NPDES
(SWPPP) Inspections 5% Surcharge on Building Permits 8/10/2010 Please note, double fee will be charged for work started without a permit. 10% surcharge for file maintenance on all Public Works Permits. 40% Plan Check Fee on all Public Works Excavation Permits.

Item #3. Page 34
Meeting Date: 6/14/2022 / Packet Page #: 142
C I T Y o f G L E N D O R A PLANNING & PUBLIC WORKS
Item No. Service Current Fees Last Updated
P-9 Building Plan Check/Inspection
Building Permit Fees plus Building Valuation
Data as amended periodically. Plumbing,
Electrical, and Mechanical fees. See also
Miscellaneous Public Works Fees. 10%
surcharge on all fees for file maintenance.
1/14/2003
P-10 Building Re-Address Processing $555 per application 4/8/2008 P-11 Building Re-inspection $70 per inspection 4/8/2008 P-12 Certificate of Compliance $1,481 per application plus actual costs for third party technical. 7/10/2018
P-13 Change of Occupancy $185 per application 4/8/2008
P-14 Conceptual Review
$1,041 per application, to be credited to future
application fees if the development goes
forward.
4/8/2008
P-15 Conditional Use Permit $2,425 per application 4/8/2008 P-16 Development Agreement
Actual cost for consultant contract(s) and staff
time. Administrative cost for city staff review,
meetings and contract management shall be
charged at an hourly rate for city staff time and
materials.
6/23/2020
P-17 Development Plan Review – Minor * $2,483 Director; $3,297 Commission 6/23/2020 P-18 Development Plan Review – Major ** $5,000 6/14/2022 P-19 Environmental Impact Report Review
Actual cost for consultant contract(s) and staff
time. Administrative costs for city staff review,
meetings and contract management shall be
charged at an hourly rate for city staff time and
materials.
7/10/2018
P-20 Environmental Initial Study
Actual cost for consultant contract(s) and staff
time. Administrative costs for city staff review,
meetings and contract management shall be
charged at an hourly rate for city staff time and
materials.
7/10/2018
P-21 Environmental: Categorical Exemption
Review $214 per application 4/8/2008
P-22 Fire Alarm Plan Check/Inspection Exhibit A, plus building valuation data (Exhibit B) as amended periodically. 4/8/2008
P-23 Fire Hood/Duct Plan Check/Inspection Exhibit A, plus building valuation data (Exhibit B) as amended periodically. 4/8/2008
P-24 FOG (Fire, Oil and Gas) Application Fee
for New Restaurants $250 8/10/2010
P-25 FOG Program Inspections $180 8/10/2010
P-26 FOG Program Wastewater Sampling
and Analysis $225 8/10/2010
P-27 FOG Program, Industrial, Automotive,
and Gas Station Re-inspection Fee $100 8/10/2010
* Development Plan Review—Minor includes: Two-story Single Family Residence; grading of one hillside lot; Multi-family 10 or fewer units; Commercial 25,000 square feed or less.
** Development Plan—Major includes: Multi-family more than 10 units; Hillside Development; Commercial 25,000 square feet or greater; any application requiring City Council review.

Item #3. Page 35
Meeting Date: 6/14/2022 / Packet Page #: 143
C I T Y o f G L E N D O R A PLANNING & PUBLIC WORKS
Item No. Service Current Fees Last Updated
P-29 General Plan Maintenance 12% surcharge on all permits to recover 50% of the costs 1/14/2003
P-30 Business License Zoning Verification $29 per application 7/10/2018 P-31 Landscape Plans Applications $400 6/14/2022
P-32 Legal Review of CC&Rs
Review of Covenants, Conditions & Restrictions
(CC&Rs) by City Attorney - Actual costs incurred
by the City for the City Attorney's time inclusive
of materials required for review.
8/10/2010
P-33 Lost Inspection Card $42 per card 8/23/2016
P-34 Lot Line Adjustment $1,554 per application plus actual costs for third party technical review 6/27/2017
P-35 Lot Merger $1,554 per application plus actual costs for third party technical review 6/27/2017
P-36 Minor Modification $1,422 per application 4/8/2008 P-37 Mitigation Monitoring Actual cost of time and materials 8/10/2010 P-38 Modification Review (CUP or Variance) $2,067 per application 4/8/2008 P-39 Planned Development $10,000 6/14/2022
P-40 Planned Redevelopment $10,000 6/14/2022
P-41 Radius Map and Labels $150 8/10/2010
P-42 Reversion to Acreage
Actual cost for consultant contract(s) and staff
time. Administrative cost for city staff review,
meetings and contract management shall be
charged at an hourly rate for city staff time and
materials.
6/23/2020
P-43 Review of CC&Rs Actual costs incurred by the City to review CC&Rs. 8/10/2010
P-44 Sign Variance $1,951 per application 4/8/2008
P-45 Specific Plan Review
Actual cost for consultant contract(s) and staff
time. Administrative cost for city staff review,
meetings and contract management shall be
charged at an hourly rate for city staff time and
materials.
6/23/2020
P-46 Street/Sidewalk Vendor Permit $275 for new permit; $165 for renewals 6/23/2020 P-47 Temporary Occupancy Review $225 per application for a 30 day period 4/8/2008 P-48 Tentative Parcel Map Review (Lot Split) $4,006 per application 4/8/2008 P-28.1 General Plan Amendment- Map $4,000 6/14/2022
P-28.2 General Plan Amendment- Other $15,000 6/14/2022
Item #3. Page 36
Meeting Date: 6/14/2022 / Packet Page #: 144
C I T Y o f G L E N D O R A PLANNING & PUBLIC WORKS
Item No. Service Current Fees Last Updated
P-49 Tentative Tract Map (Subdivision) $5,286 + $192 per each land and/or air lot/unit 6/14/2022 P-50 Time Extension Review $1,042 per application 4/8/2008 P-51 Variance $2,224 per application 4/8/2008
P-52.1 Zone Change - Map $4,000 6/14/2022
P-53 Zoning Verification Letter $214 8/10/2010
P-54 Public Hearing - Postage/Publication Actual cost for postage and publication pursuant to GMC 21.01.030.E 7/10/2018
P-55 Public Transit Service
Dial-A-Ride Fare Structure (62+/Disabled
and proof of Glendora residence):
$0.50 one-way trip within Glendora City Limits
Medical Appointments Outside Glendora
$1.50 one-way trip to Azusa, Covina or San
Dimas
$4.00 one-way trip to Baldwin Park, Duarte,
Pomona or West Covina
Fixed Route Service Fare Structure:
$1.00 General;
$0.75 Student;
$0.50 Senior Citizen (62+)/Disabled;
Monthly Fare Booklet Fare Structure:

Senior (62+)/Disabled = $15/30 trips;
Student = $18/30 trips;
General = $30/30 trips
7/9/2019
P-56 Transportation
MTA Bus Passes range from $7 to $220. Foothill Transit Bus Passes range from $22 to $170, with a 5% recovery above costs. TAP Card
Products range from $2 to $300. These are
pass-through transactions; all fees collected
are remitted to ticket issuing jurisdiction. $7
discount on local monthly passes for both Metro and Foothill Transit for residents with proof of residency at
time of purchase.
8/23/2016
Item No. Service Current Fees Last Updated
Stolen Shopping Cart
Glendora Municipal Code 9.66
P-58 Possession of a stolen shopping cart
1st Offense: $100.00
2nd Offense: $200.00
3rd Offense: $500.00
6/23/2020
P-57 Temporary Sign/Banner Permit $45 per application
[GMC 19.24.070(8)] 4/8/2008
P-52.2 Zone Change - Other $15,000 6/14/2022
Conditional Use Permit - Minor $1,315 6/14/2022
Recreational Vehicle Administrative Review Permit Appeal Deposit $200 1/1/2008 Item #3. Page 37
Meeting Date: 6/14/2022 / Packet Page #: 145
C I T Y o f G L E N D O R A PLANNING & PUBLIC WORKS
Item No. Service Current Fees Last Updated
P-59 Tree Planting Inspection $60 site inspection 6/24/2014 P-60 Tree Planting
15-gallon $180
24” box $360
36” box $1,000
48” box $1,950
60” box $5,950
6/14/2022
P-61 Tree Removal Inspection & Removal $510 - Refundable if tree is deemed as a hazard or unsafe (Urban Forestry Manual) 8/23/2016 P-62 Tree Removal
Tree & Stump Removal at cost depending on
the DSH (Diameter at Standard Height). (WCA
Contract)
Additional pruning @ cost depending on the
DBH (Diameter at Breast Height)
7/10/18
P-63 Arborist Report $920 for report (Forestry Manual) 8/23/2016 P-64 Service Request Pruning Additional pruning at cost. Cost is dependent on the City’s contract with West Coast Arborist 6/14/2022 P-65 Tree Removal -
Appeal to the Commission
Actual costs incurred by the City to process the
appeal.

GMC 16.22.020
6/14/2022
P-66 Memorial Trees $310, includes City-approved tree, installation and plaque. 6/22/2021
P-67 Tree Replacement Cost for
Developers (In-Lieu Fund)
Cost is dependent on the City’s contract with
West Coast Arborist 6/14/2022
City Tree Service
Item #3. Page 38
Meeting Date: 6/14/2022 / Packet Page #: 146
C I T Y o f G L E N D O R A

BUILDING & SAFETY
Item #3. Page 39
Meeting Date: 6/14/2022 / Packet Page #: 147
C I T Y o f G L E N D O R A BUILDING & SAFETY
Building Permit Application Fee
(Building Valuation Data published by the International Code Council) 10% surcharge for file maintenance on all permits
Double Fee for work started without permit
Building Permit Fees
Item No. Total Valuation Current Fees Last Updated
BP-1 $1 to $500 $23.50 1/14/2003
BP-1 $501 to $2,000
$23.50 for the first $500 + $3.05 for each
additional $100, or fraction thereof, to and
including $2,000.
1/14/2003
BP-1 $2,001 to $25,000
$69.25 for the first $2,000 + $14.00 for each
additional $1,000, or fraction thereof, to and
including $25,000.
1/14/2003
BP-1 $25,001 to $50,000
$391.25 for the first $25,000 + $10.10 for each
additional $1,000, or a fraction thereof, to and
including $50,000.
1/14/2003
BP-1 $50,001 to $100,000
$643.75 for the first $50,000 + $7.00 for each
additional $1,000, or fraction thereof, to and
including $100,000.
1/14/2003
BP-1 $100,001 to $500,000
$993.75 for the first $100,000 + $5.60 for each
additional $1,000, or a fraction thereof, to and
including $500,000.
1/14/2003
BP-1 $500,001 to $1,000.000
$3,233.75 for the first $500,000 + $4.75 for
each additional $1,000, or fraction thereof, to
and including $1,000,000.
1/14/2003
BP-1 $1,000,000 and up $5,608.75 for the first $1,000,000 + $3.15 for each additional $1,000, or fraction thereof. 1/14/2003
Building Permit Fees - Other Inspections and Fees
Item No. Service Current Fees Last Updated
BP-2
Inspections outside of normal business
hours (minimum charge - two hours) $47 per hour* 1/14/2003 BP-2
Re-inspection fees assessed under
provisions of the California Building
Code
$47 per hour* 1/14/2003
BP-2
Inspection for which no fee is specifically
indicated minimum charge - one half
hour)
$47 per hour* 1/14/2003
BP-2
Additional plan review required by
changes, additions or revisions on plans
(minimum charge - one half hour)
$47 per hour* 1/14/2003
BP-2
For use of outside consultants for plan
checking and inspections, or both Actual costs** 1/14/2003 *Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision, overhead, equipment, hourly wages and fringe benefits of the employees involved. **Actual costs include administrative and overhead costs.

Item #3. Page 40
Meeting Date: 6/14/2022 / Packet Page #: 148
C I T Y o f G L E N D O R A BUILDING & SAFETY
International Code Council (ICC)- Building Validation Data - February 2020 Other Building permit Application fees
Item No. Service Current Fees Last Updated
BP - 3 Fire Suppression $4,365* 6/26/2012
BP - 3 Factory Built Fireplace $2,850* 6/26/2012
BP - 3 Masonry Fireplace $7,815* 6/26/2012
BP - 3 Light Standards $3,222* 6/27/2017
BP - 3 Monument sf plus monument base valuation 6/26/2012 *Minimum valuation as set by the Building Official per the 2013 CBC, Section 109.3 or contractor valuation (whichever is greater).

Please see pages 34-35
Electrical Permit Application
10% surcharge for file maintenance on all permits
Double Fee for work started without permit
Add Plan Check per included Building Permit Fees (Refer to Item No. BP-1 and BP-2) Item No. Service Current Fees Last Updated
Elec - 1
Receptacles/Lights/Switches Total
Outlets:

First 20
Additional over 20
$1.40 each
$0.90
4/8/2008
Elec - 2
Lighting Fixtures:

First 20
Additional over 20
$1.40 each
$0.90
4/8/2008
Elec - 3 Ranges/Clothes Dryers/Water Heaters $5.65 each 4/8/2008 Elec - 4
Dishwasher/Stat Cook/Stat App
(1/2 HP Max) $5.65 each 4/8/2008
Elec - 5
Over Not Over
1 1 $6.90 each
2 10 $14.10
11 50 $35.35
51 100 $70.55
101 500 $113
500 Sum of combined ratings
Elec - 6 Signs $56.35 each 4/8/2008
Elec - 7 Timers $14.10 4/8/2008
Elec - 8
Service 0-600V
Not Over 200 Amp 70.27 6/26/2012
Over 200 amp 56.35 6/26/2012
Elec - 9 New Dwellings: Per Square Foot $0.07 1/14/2003 Elec - 10 New Apartments: Per Square Foot $0.06 1/14/2003 Elec - 11 Temporary Power Poles $28.25 4/8/2008
Elec - 12 Temporary Distribution Poles $14.10 4/8/2008
Elec - 13 Carnivals $23.50 per attraction 4/8/2008
Elec - 14 Swimming Pool/Spas $61.35 4/8/2008
Elec - 15 Where No Fee is Set $75 1/14/2003
Elec - 16 Issuance Fee Per Permit $42 4/8/2008
4/8/2008
Item #3. Page 41
Meeting Date: 6/14/2022 / Packet Page #: 149
C I T Y o f G L E N D O R A BUILDING & SAFETY
Plumbing Permit Application
10% surcharge for file maintenance on all permits
Double Fee for work started without permit
Add Plan Check per included Building Permit Fees (Refer to Item No. BP-1 and BP-2) Item No. Service Current Fees Last Updated
Plum - 1 Toilet $11.30 4/8/2008
Plum - 2 Bath Tub $11.30 4/8/2008
Plum - 3 Shower $11.30 4/8/2008
Plum - 4 Wash Basin $11.30 4/8/2008
Plum - 5 Kitchen Sink $11.30 4/8/2008
Plum - 6 Dishwasher $15.00 6/27/2017
Plum - 7 Laundry Tub or Tray $11.30 4/8/2008
Plum - 8 Automatic Washer $11.30 4/8/2008
Plum - 9 Water Heater $40.57 6/26/2012
Plum - 10 Solar Water Heater $31.50 1/14/2003
Plum - 11 Water Softener $11.30 4/8/2008
Plum - 12 Gas System $15.00 6/27/2017
Plum - 13 Additional Gas Outlet Over 5 $2.65 4/8/2008
Plum - 14 Floor Drain $11.30 4/8/2008
Plum - 15 Lawn Sprinkler System $17.00 4/8/2008
Plum - 16 Misc. Water Piping $15.00 6/27/2017
Plum - 17 Swimming Pool Piping $24.25 4/8/2008
Plum - 18 Pea Trap $11.30 4/8/2008
Plum - 19 Where No Fee is Set $75.00 1/14/2003
Plum - 20 Issuance Fee Per Permit $42.00 4/8/2008
Item #3. Page 42
Meeting Date: 6/14/2022 / Packet Page #: 150
C I T Y o f G L E N D O R A BUILDING & SAFETY
Mechanical Permit Application
10% surcharge for file maintenance on all permits
Double Fee for work started without permit
Add Plan Check per included Building Permit Fees (Refer to Item No. BP-1 and BP-2) Item No. Service Current Fees Last Updated
MP - 1
Refrigeration Compressor,
Absorption Unit, or Fuel Burning
Heater, Boiler, Furnace:

Vented Decorative Appliance
Up to 100,000 BTU
Up to 1,000,000 BTU
Over 1,000,000 BTU
$17
$31.20
4/8/2008
1/14/2003
1/14/2003
MP - 2
Air Handling Unit
Up to 2,000 CFM
Up to 10,000 CFM
Over 10,000 CFM
$17
$23.40
$39
4/8/2008
1/14/2003
1/14/2003
MP - 3 Air Inlet or Outlet (not included above) $7.90 1/14/2003 MP - 4 Appliance Vent (not included above) $7.90 1/14/2003 MP - 5 Evaporative Cooler $12.80 4/8/2008
MP - 6 Ventilation Fans Up to 10 $11.30 4/8/2008
MP - 7 Additional Fans Over 10 $3.75 4/8/2008
MP - 8 Ventilation System $18.75 1/14/2003
MP - 9 Kitchen Hood & Exhaust System $39 1/14/2003
MP - 10 Spray Booth, Exhaust System $39 1/14/2003
MP - 11 Fire Dampers $7.50 4/8/2008
MP - 12 Alter Duct System (not included above) $18.50 4/8/2008 MP - 13 Where No Fee is Set $75 1/14/2003
MP - 14 Issuance Fee Per Permit $42 4/8/2008
Sewer Permit Application
10% surcharge for file maintenance on all permits
Double Fee for work started without permit
Add Plan Check per included Building Permit Fees (Refer to Item No. BP-1 and BP-2) Item No. Service Current Fees Last Updated
SWR - 1
House Sewer Connecting to Public
Sewer $56.75 4/8/2008
SWR - 2
Septic Tank Seepage Pit or Pits/Drain
Field $84.75 4/8/2008
SWR - 3 Overflow Seepage Pit Drain field Ext. $28.25 4/8/2008 SWR - 4 Connect Additional Building/Work $28.25 4/8/2008 SWR - 5 Alter, Repair or Abandon House Sewer $28.25 4/8/2008 SWR - 6 Saddle Main Line $61.50 4/8/2008
SWR - 7
Excavation (Under Sidewalk/Public
Improvement) $36.50 4/8/2008
SWR - 8 Grease Interceptor $56.75 4/8/2008
SWR - 9 Where No Fee is Set $75 4/8/2008
SWR - 10 Issuance Fee Per Permit $42 4/8/2008
Item #3. Page 43
Meeting Date: 6/14/2022 / Packet Page #: 151
Building Valuation Data – FEBRUARY 2022
The International Code Council is pleased to provide the following Building Valuation Data (BVD) for its members. The BVD will be updated at six-month intervals, with the next update in August 2022. ICC strongly recommends that all jurisdictions and other interested parties actively evaluate and assess the impact of this BVD table before utilizing it in their current code enforcement related activities.

The BVD table provides the “average” construction costs per square foot, which can be used in determining permit fees for a jurisdiction. Permit fee schedules are addressed in Section 109.2 of the 2021 International Building Code (IBC) whereas Section 109.3 addresses building permit valuations. The permit fees can be established by using the BVD table and a Permit Fee Multiplier, which is based on the total construction value within the jurisdiction for the past year. The Square Foot Construction Cost table presents factors that reflect relative value of one construction classification/occupancy group to another so that more expensive construction is assessed greater permit fees than less expensive construction.

ICC has developed this data to aid jurisdictions in determining permit fees. It is important to note that while this BVD table does determine an estimated value of a building (i.e., Gross Area x Square Foot Construction Cost), this data is only intended to assist jurisdictions in determining their permit fees. This data table is not intended to be used as an estimating guide because the data only reflects average costs and is not representative of specific construction.

This degree of precision is sufficient for the intended purpose, which is to help establish permit fees so as to fund code compliance activities. This BVD table provides jurisdictions with a simplified way to determine the estimated value of a building that does not rely on the permit applicant to determine the cost of construction. Therefore, the bidding process for a particular job and other associated factors do not affect the value of a building for determining the permit fee. Whether a specific project is bid at a cost above or below the computed value of construction does not affect the permit fee because the cost of related code enforcement activities is not directly affected by the bid process and results.

Building Valuation
The following building valuation data represents average valuations for most buildings. In conjunction with IBC Section 109.3, this data is offered as an aid for the building official to determine if the permit valuation is underestimated. Again it should be noted that, when using this data, these are “average” costs based on typical construction methods for each
occupancy group and type of construction. The average costs include foundation work, structural and nonstructural building components, electrical, plumbing, mechanical and interior finish material. The data is a national average and does not take into account any regional cost differences. As such, the use of Regional Cost Modifiers is subject to the authority having jurisdiction.

Permit Fee Multiplier
Determine the Permit Fee Multiplier:

1. Based on historical records, determine the total annual construction value which has occurred within the
jurisdiction for the past year.

2. Determine the percentage (%) of the building
department budget expected to be provided by building
permit revenue.

3. Example
The building department operates on a $300,000 budget, and it expects to cover 75 percent of that from building permit fees.

The total annual construction value which occurred within the jurisdiction in the previous year is $30,000,000.

Permit Fee
The permit fee is determined using the building gross area, the Square Foot Construction Cost and the Permit Fee Multiplier.

Permit Fee = Gross Area x Square Foot Construction Cost X Permit Fee Multiplier
Example
Type of Construction: IIB
Area: 1st story = 8,000 sq. ft.
2nd story = 8,000 sq. ft.

Height: 2 stories
Permit Fee Multiplier = 0.0075
Use Group: B

1. Gross area:

Business = 2 stories x 8,000 sq. ft. = 16,000 sq. ft.

2. Square Foot Construction Cost:

B/IIB = $214.08/sq. ft.

3. Permit Fee:

Business = 16,000 sq. ft. x $214.08/sq. ft x 0.0075
= $25,690
Bldg. Dept. Budget x (%)
Total Annual Construction Value
Permit Fee Multiplier =
$300,000 x 75%
$30,000,000
Permit Fee Multiplier = = 0.0075
Item #3. Page 44
Meeting Date: 6/14/2022 / Packet Page #: 152
Important Points
• The BVD is not intended to apply to alterations or
repairs to existing buildings. Because the scope of
alterations or repairs to an existing building varies so greatly, the Square Foot Construction Costs table does
not reflect accurate values for that purpose. However,
the Square Foot Construction Costs table can be used
to determine the cost of an addition that is basically a stand-alone building which happens to be attached to
an existing building. In the case of such additions, the only alterations to the existing building would involve the attachment of the addition to the existing building and the openings between the addition and the existing
building.
• For purposes of establishing the Permit Fee Multiplier, the estimated total annual construction value for a given time period (1 year) is the sum of each building’s value (Gross Area x Square Foot Construction Cost) for that
time period (e.g., 1 year).
• The Square Foot Construction Cost does not include
the price of the land on which the building is built. The Square Foot Construction Cost takes into account
everything from foundation work to the roof structure
and coverings but does not include the price of the land.

The cost of the land does not affect the cost of related code enforcement activities and is not included in the
Square Foot Construction Cost.

Square Foot Construction Costs a, b, c
Group (2021 International Building Code) IA IB IIA IIB IIIA IIIB IV VA VB A-1 Assembly, theaters, with stage 309.06 298.66 291.64 280.58 263.98 255.82 272.02 244.80 237.02 A-1 Assembly, theaters, without stage 282.85 272.45 265.42 254.37 237.77 229.61 245.81 218.59 210.80 A-2 Assembly, nightclubs 237.31 230.23 224.56 215.36 202.99 197.40 207.69 183.68 177.40 A-2 Assembly, restaurants, bars, banquet halls 236.31 229.23 222.56 214.36 200.99 196.40 206.69 181.68 176.40 A-3 Assembly, churches 286.90 276.49 269.47 258.42 242.23 234.07 249.86 223.05 215.26 A-3 Assembly, general, community halls, libraries,
museums 244.77 234.37 226.34 216.29 198.94 191.79 207.73 179.77 172.98 A-4 Assembly, arenas 281.85 271.45 263.42 253.37 235.77 228.61 244.81 216.59 209.80 B Business 240.90 232.07 223.51 214.08 194.91 187.36 205.68 172.02 164.34 E Educational 257.70 248.89 242.35 231.90 216.47 205.54 223.92 189.21 183.31 F-1 Factory and industrial, moderate hazard 144.93 138.11 130.39 125.40 112.49 107.10 120.02 92.69 86.88 F-2 Factory and industrial, low hazard 143.93 137.11 130.39 124.40 112.49 106.10 119.02 92.69 85.88 H-1 High Hazard, explosives 135.29 128.47 121.75 115.76 104.14 97.75 110.39 84.34 N.P.

H234 High Hazard 135.29 128.47 121.75 115.76 104.14 97.75 110.39 84.34 77.53 H-5 HPM 240.90 232.07 223.51 214.08 194.91 187.36 205.68 172.02 164.34 I-1 Institutional, supervised environment 244.45 236.08 229.06 219.82 202.16 196.58 220.10 181.25 175.81 I-2 Institutional, hospitals 401.22 392.40 383.83 374.40 354.29 N.P. 366.00 331.40 N.P.

I-2 Institutional, nursing homes 279.15 270.32 261.76 252.33 234.64 N.P. 243.93 211.75 N.P.

I-3 Institutional, restrained 273.40 264.57 256.00 246.57 229.13 220.58 238.17 206.24 196.56 I-4 Institutional, day care facilities 244.45 236.08 229.06 219.82 202.16 196.58 220.10 181.25 175.81 M Mercantile 177.02 169.94 163.27 155.07 142.48 137.88 147.40 123.17 117.89 R-1 Residential, hotels 246.94 238.56 231.54 222.30 204.35 198.77 222.58 183.44 178.00 R-2 Residential, multiple family 206.81 198.43 191.41 182.17 165.41 159.83 182.46 144.50 139.06 R-3 Residential, one- and two-family d
192.58 187.37 182.53 178.04 172.85 166.59 175.01 160.35 150.87 R-4 Residential, care/assisted living facilities 244.45 236.08 229.06 219.82 202.16 196.58 220.10 181.25 175.81 S-1 Storage, moderate hazard 134.29 127.47 119.75 114.76 102.14 96.75 109.39 82.34 76.53 S-2 Storage, low hazard 133.29 126.47 119.75 113.76 102.14 95.75 108.39 82.34 75.53 U Utility, miscellaneous 104.98 99.04 93.31 89.21 80.44 74.45 85.33 63.42 60.43 a. Private Garages use Utility, miscellaneous
b. For shell only buildings deduct 20 percent
c. N.P. = not permitted
d. Unfinished basements (Group R-3) = $23.20 per sq. ft.

Item #3. Page 45
Meeting Date: 6/14/2022 / Packet Page #: 153
C I T Y o f G L E N D O R A BUILDING & SAFETY
Building Valuation Data for Specialty Items
(Building valuation data for items not expressly set by the International Code Council (ICC) as stated in the "Building Standards" publication)
10% surcharge for file maintenance on Specialty Items
Double Fee for work started without permit
Add Plan Check per included Building Permit Fees (Refer to Item No. BP-1 and BP-2) To determine the building valuation for the purpose of establishing a building permit fee, the valuation of a patio shall be as follows:

Item No. Service Current Fees Last Updated
Spec - 1
Patio (Open):

Valuation will be equal to the
valuation of an open carport as set by
the Annual Building
Valuation Data.
(Carport = 68.3% of garage value) per
square foot (PSF), with a
minimum plan check fee of $142.
$30.79 PSF 6/27/17
Spec - 2
Patio (Closed):

Valuation will be equal to twice the valuation used for an open patio, per square foot, with a
minimum plan check fee of $142.
$61.58 PSF 6/27/17
To determine the building valuation for the purpose of establishing a building permit fee, the valuation of a replacement roof shall be as follows:

Item No. Service Current Fees Last Updated
Spec - 3
Composition or built up roof:
(Fiberglass) Valuation will be
determined at the rate of ($3) three
dollars per square foot of roof area.
$3 PSF 4/8/2008
Spec - 4
All other roofing material:
(Wood, shake, slate tile (need calculations) etc…). Valuation will be determined at the rate of ($6) six
dollars per square foot of roof area.
$6 PSF 4/8/2008
Item #3. Page 46
Meeting Date: 6/14/2022 / Packet Page #: 154
C I T Y o f G L E N D O R A BUILDING & SAFETY
To determine the building valuation for the purpose of establishing a building permit fee, the valuation of a swimming pool, spa or combination of a pool and spa shall be as follows:

Item No. Service Current Fees Last Updated
Spec - 5
Swimming Pools:

Valuation shall be determined at the
rate of ($80) eighty dollars per square
foot.
$80 PSF 6/26/2012
Spec - 6
Pool and Spa:

Valuation will be determined at the rate
of ($100) one-hundred dollars per
square foot.
$100 PSF 6/24/2014
To determine the building valuation for the purpose of establishing a building permit fee, the valuation of a retaining wall shall be as follows:

Item No. Service Current Fees Last Updated
Spec - 7
Retaining Walls:

Valuation will be determined at the rate
of $37.00 (thirty-seven dollars and zero
cents) per square foot, calculated as
length x width.
$37.00 PSF 6/27/17
Spec - 8
Free Standing Walls in excess of 6 feet
in height:

Valuation will be determined at $20
(twenty dollars) per square foot,
calculated as length x width.
$20 PSF 4/8/2008
Item No. Service Current Fees Last Updated
Spec - 9 Sign fees Based on valuation with a minimum collected to cover two inspections plus plan check fees 4/8/2008
Spec - 10 Fire Alarm Check/Permits $0.45 per square foot or per their valuation 4/8/2008 Spec - 11 Change of Occupancy $185 per application 1/14/2003 Spec - 12 Temporary Occupancy Review $225 per application for a 30-day period 8/23/2016 Spec - 13 Building Re-inspection $72 per inspection to recover actual costs 6/26/2012 Spec - 14 Building Investigation $170 per investigation to recover 100% of the cost 6/23/2015
Spec - 15 Lost Inspection Card $42 per card 8/23/2016
Spec - 16 Commercial Solar
50 kilowatt (kW) or less: $1,000 Plan Check/
Permit Fee; 50 kW-250 kW: $1,000 + $7 per kW
above 50 kW; More than 250 kW: $2,400 +
$5.00 per kW above 250 kW
6/23/2015
Spec - 17 Residential Solar $500 - Plan Check/Permit Fee (plus $15 per kW for each kW above 15 kW) 6/24/2014
Item #3. Page 47
Meeting Date: 6/14/2022 / Packet Page #: 155
C I T Y o f G L E N D O R A

ENGINEERING
Item #3. Page 48
Meeting Date: 6/14/2022 / Packet Page #: 156
C I T Y o f G L E N D O R A
*plus actual costs for third party technical review

ENGINEERING
10% surcharge for file maintenance on all permits
Double Fee charged for work started without a permit
Subdivision Fees
Item No. Service Current Fees Last Updated
E-1 Street Name Signs $310 per set 4/8/2008
E-2 Traffic Signs $300 per sign 4/8/2008
E-3 Street Lights (Administration)
$350 per light
Deposit:
$3,000 - Marbelite;
$4,200 - Double Davit”
6/23/2020
E-4 Curb Stenciling $11 per lot 4/8/2008
Parcel Map/Tract Map Development Fees
Item No. Service Current Fees Last updated
E-5 Final Parcel Map Review $1,805 per application plus actual costs for the third party technical review 4/8/2008
E-6 Final Tract Map Review
$1,954 per application + $13 per lot over 4 lots
plus actual costs for the third party technical
review
4/8/2008
E-7* Final Map Amendment Review $550 per application plus actual costs for the third party technical review 6/23/2020
E-8 Street Name Processing w/o Map $2,011 per application 4/8/2008 E-9 Street Re-Name Processing $2,011 per application 4/8/2008 E-10 Building Address Processing w/o Map $555 per application 4/8/2008 E-11 Building Re-Address Processing $555 per application 4/8/2008 E-12* Street/Right-of-Way Abandonment
Processing
$1,774 per application plus actual cost for third
party technical review 7/10/2018
Drainage/Grading
Item No. Service Current Fees Last Updated
E-13 Drainage Plan/Check/Inspections/
SWPP $350 or actual cost 6/23/2020
E-14 Grading Plan Check/Inspection Refer to Drainage/Grading Chart 4/8/2008 E-15 Grading Permit Fee Refer to Drainage/Grading Chart 4/8/2008 E-16 Grading Bond $1.92 per Cubic Yard, Cut & Fill Total 4/8/2008 E-17 Geotechnical/Soils Report Review $550 or actual costs for the third party technical review 6/23/2020
E-18 Low Impact Development (LID Report) $550 or actual costs for the third party technical review 6/23/2020
Encroachment Permits
Item No. Service Current Fees Last Updated
E-19 Temporary Placement on Street Permit $86 or actual cost 6/23/2015 E-20 Temporary Encroachment Permit $86 4/8/2008
E-21 Permanent Encroachment Permit $241 4/8/2008
Item #3. Page 49
Meeting Date: 6/14/2022 / Packet Page #: 157
C I T Y o f G L E N D O R A
*plus actual costs for third party technical review

ENGINEERING
10% surcharge for file maintenance on all permits
Double Fee charged for work started without a permit
Plan Checks
Item No. Service Current Fees Last Updated
E-22 Public Improvement Plan Check/
Inspection 5% of Engineer's Estimate of Construction Costs 1/14/2003 E-23 Traffic Control Plan Review $350 or actual cost 6/22/2021 E-24 Miscellaneous Plan Review 350 or actual cost 6/22/2021 E-25 Signing/Striping Plan Check $307 or actual cost 6/26/2012 E-26
SWPPP Review Fee
Less than 1 acre
1 acre or more
$350 or actual cost
$550 or actual cost
6/23/2020
E-27 Traffic Study Review Fee $550 or actual cost 6/23/2020 E-28 Delta Revision Fee $307 or actual cost 6/26/2012
E-29 Delta Revision to Drainage/Grading
Plans Refer to Drainage/Grading Chart 6/26/2012
E-30 Stock Pile Plan Review Fee $307 or actual cost 6/26/2012 E-31 Hydrology & Hydraulics Report Review
Fee $550 or actual cost 6/23/2020
Drive Approach Permits
Item No. Service Current Fees Last Updated
E-32 Residential Drive Approach $145 plus actual costs if over two (2) inspections 6/27/2017 E-33 Commercial Drive Approach $300 plus actual costs if over three (3) inspections 6/23/2020 Excavation Permits*
Item No. Service Current Fees Last Updated
E-34 Natural Soil Excavation
(sod/earth)
$145 plus actual costs if over two (2) inspections
Plus Plan Check Fee of 40% of Permit Fee. 7/10/2018
E-35 Paved Surfaces:
1 – 50 square foot $145 per permit or actual costs plus $150 deposit 6/27/2017 51 – 300 square foot $300 Deposit: $1,000 7/9/2019
301 – 600 square foot $450 Deposit: $4 per square foot 7/9/2019 601 – 1,000 square foot $691 Deposit: $3,000 7/9/2019
Over 1,000 square foot $691 plus $25 for every 100 sq. ft. over 1,000 sq. ft.

Deposit: $3,000 plus $1 per sq. ft. over 1,000
7/9/2019
Curb, Gutter, Sidewalk & Paving Permits
Item No. Service Current Fees Last Updated
E-36 Curb and/or Gutter
0 - 100 linear foot
Over 100 linear foot
$145 or actual cost
$145 plus $1 per linear foot over 100 linear feet
6/27/2017
6/27/2017
E-37 Sidewalk
0 - 100 sq. ft.

Over 100 sq. ft.
$145
$145 plus $1 per sq. ft. over 100 sq. ft.
6/27/2017
7/9/2019
E-38 Minor Curb Cut/Drilling (Core)
Per Curb location $145 6/27/2017
E-39 Paving Refer to Excavation Permit- Paved Surfaces for cost (No Deposit Required)
4/8/2008
Plus Plan Check Fee of 40% of Permit Fee applicable to all square footage Item #3. Page 50
Meeting Date: 6/14/2022 / Packet Page #: 158
C I T Y o f G L E N D O R A
*plus actual costs for third party technical review

ENGINEERING
10% surcharge for file maintenance on all permits
Double Fee charged for work started without a permit
Sewer Fees
Item No. Service Current Fees Last Updated
E-40 House Sewer Connecting to Public
Sewer $145 6/27/2017
E-41 Sewer Front Footage $6.50 per front foot 4/8/2008
E-42 Sewer Acreage $730 per acre for lots over 150 ft. deep 4/8/2008 E-43 Sewer Main Inspection Fee $1 per linear foot 6/23/2015 E-44 Manhole, Junction Structure, etc.

Inspection $71 6/23/2015
E-45 Sewer Area Study Review Fee $550 or actual cost 6/23/2020 Miscellaneous Fees
Item No. Service Current Fees Last Updated
E-46 Pool Drainage Permit $73 6/27/2017
E-47 Sign Impound Fee $100 4/8/2008
E-48 Newsrack Registration (per rack) $68 6/23/2015
E-49 Standard Design Book $69 4/8/2008
E-50 Blueprint/Map Reproduction $3 6/26/2012
E-51 Xerox Copies 1st five pages free, $0.15 per page thereafter 4/8/2008 E-52 Title Blocks $10 4/8/2008
E-53 Easement Quitclaim Deed Processing $445 plus actual costs for third party technical review 6/27/2017
E-54 Oversized Transportation Permit $16 Single Trip, No Annual Permits 6/27/2017 E-55 Moving Building/House $75 Permit Fee
Deposit: $1,000 4/8/2008
E-56
Hazardous Material Spill:

Cleanup & Disposal
Sewage Spill Cleanup
Damage to City Property/
Repair
Fully allocated hourly rates for all responding
personnel**
**And/or actual materials cost and/or actual
costs of 3rd party services.
4/8/2008
E-57
Construction and Demolition (C&D)
Waste Management Plan
Administration
Projects with a valuation less than $100,000:

City Approved Haul $0; Self-Haul $80 6/27/2017 Projects with a valuation greater than $100,000:

City Approved Haul $80; Self-Haul $160
E-58 Preferential Parking DistrictEstablishment or Modification Actual Costs incurred by the City to create or
modify district. 6/25/2013
Miscellaneous Inspections
Item No. Service Current Fees Last Updated
E-59 Inspections (after hours/weekends) Actual cost - 2 hour minimum 4/8/2008 E-60 Re-inspections Actual cost 4/8/2008
E-61 Inspection (no indicated fee) Actual cost - 1/2 hour minimum 4/8/2008 E-62 3rd Party Consultants Actual cost 4/8/2008
Item #3. Page 51
Meeting Date: 6/14/2022 / Packet Page #: 159
C I T Y o f G L E N D O R A
*plus actual costs for third party technical review

ENGINEERING
Wireless Telecommunication Facilities (Public Right-of-Way) Item No. Service Current Fees Last Updated
E-63 Administrative Wireless Telecommunications Facility Permit FeesSmall Wireless Facilities Flat Fee for Review (Includes First
and Second Submittals) $3,650.00 4/23/2019
Deposit for Additional Services
(Following Exhaustion of Flat Fee) $1,650.00 4/23/2019
Additional Cost (Following exhaustion of Deposit) Dependent on Deposit Fees * 4/23/2019 E-64 Administrative Wireless Telecommunications Facility Permit FeesEligible Facilities Request Flat fee for review $450 4/23/2019
Additional Cost (Following
exhaustion of Flat Fee) Dependent on Deposit Fees * 4/23/2019 E-65 Major Wireless Telecommunications Facility Permit FeesNon-Administrative Flat Fee for Review (Includes First
and Second Submittals) $7,950.00 4/23/2019
Deposit for Additional Services
(Following Exhaustion of Flat Fee) $1,650.00 4/23/2019
Additional Cost
(Following exhaustion of Deposit) Dependent on Deposit Fees * 4/23/2019 *Prior to permits being issued, final costs will be calculated and charged to the Applicant if they exceed deposit fees.

National Pollutant Discharge Elimination System (NPDES) Item No. Service Current Fees Last Updated
E-66 NPDES - Current Construction $145 plus actual cost if over two (2) inspections 6/27/2017 E-67 NPDES Automotive Inspection $240; each follow-up $150 6/27/2017 E-68 NPDES Gas Station Inspection $230; each follow-up $150 6/27/2017 E-69 NPDES Industrial Inspection $270; each follow-up $150 6/27/2017 E-70 NPDES Restaurant Inspection $140; each follow-up $150 6/27/2017 E-71 NPDES - Nursery $240; each follow-up $150 6/27/2017 E-72 NPDES Non-Industrial Inspection $240; each follow-up $150 6/27/2017 Item #3. Page 52
Meeting Date: 6/14/2022 / Packet Page #: 160
Item #3. Page 53
Meeting Date: 6/14/2022 / Packet Page #: 161
C I T Y o f G L E N D O R A

PUBLIC SAFETY
Item #3. Page 54
Meeting Date: 6/14/2022 / Packet Page #: 162
C I T Y o f G L E N D O R A PUBLIC SAFETY
Item No. Service Current Fees Last Updated
PD-1 Adult Business Entertainer Permit $21 per application 4/8/2008 PD-2 Adult Business License $641 per application 4/8/2008 PD-3 Animal Control Services
Food & Care:

Dog $10
Cat $10
Small Animal $5
Medium Animal $10
Large Animal $40
Biter (OBS) $20
6/22/2021
PD-4 Animal Impound
Dog 1st offense—altered $30
Dog 1st offense—unaltered $50
Dog 2nd offense—altered $70
Dog 2nd offense—unaltered $100
Dog 3rd offense—altered $120
Dog 3rd offense—unaltered $120
Cat—altered $5
Cat—unaltered $5
Small Animal $15
Medium Animal $25
Large Animal: $60
6/22/2021
PD-5 Animal License Issuance
Cat License
Altered/S/C $5
Unaltered/S/C $10
Penalty $10
Dog License
Unaltered $100
Altered $30
S/C Unaltered $100
S/C Altered $10
Veteran Disability Altered $0
Penalty $50
Potentially Dangerous $125
6/22/2021
PD-6 Animal Retrieval/Disposal
Owner Released – licensed:

Per Animal $40
Per Litter $30
O/R pickup live $30
O/R pickup dead $20
Owner Released – unlicensed:

Per Animal $100
Per Litter $100
O/R pickup live $100
O/R pickup dead $100
6/22/2021
PD-7 Bicycle Licenses
$6.00 for new license. Three years; no proration
(GMC 10.24.040)
$3.00 for renewal. Expires 12/31 of third year
(GMC 10.24.120)
8/10/2010
PD-8 Code Enforcement Investigation
Various fines from $50 to $1,500; Charge full
cost recovery if the case goes to court;
$100 re-investigation fee (before going to court).
7/9/2019
PD-9
Cost Recovery of Graffiti Damage
Caused by a Minor
Reimbursement by parents/guardians of minors
must be made for the actual cost of repair of civil
damages including court costs and attorney's
fees. [GMC 9.52.020(c)]
8/10/2010
Item #3. Page 55
Meeting Date: 6/14/2022 / Packet Page #: 163
C I T Y o f G L E N D O R A PUBLIC SAFETY
Item No. Service Current Fees Last Updated
PD-11 Disabled Placard Valid but Not Properly Displayed $25 administrative fee to process cancellation of
a citation in any case where the individual who
received the citation can show proof that he or
she had been issued a valid placard at the time
the citation was received. (CVC §40226)
8/10/2010
PD-12 DUI Incident Response Investigation
Charge the fully allocated hourly rate for all
emergency personnel responding, not to exceed
$12,000 per incident (per State law).
8/10/2010
PD-13 Fingerprint Card
$20 per card for Livescan fingerprinting plus the
actual costs charged by the State of California
Department of Justice and/or Federal Bureau of
4/8/2008
PD-14 Impound Vehicle Release $120 per vehicle 6/26/2012 PD-15
Inspection, documentation and
registration of vacant property or
property in foreclosure
$200 7/9/2019
PD-16 Massage Business Permit $350 per application 4/8/2008 PD-17 Massage Business Permit Renewal $350 annually 8/10/2010 PD-18 Massage Tech/Practitioner Permit $297 per application 4/8/2008 PD-19 Massage Tech/Practitioner Permit
Renewal $297 annually 8/10/2010
PD-20 Massage Business Location Change $182 per application 4/8/2008 PD-21 Massage Business Sale/Transfer $350 per application 4/8/2008 PD-22
Noise Disturbance Response
Call-Back / Alcohol consumed by a
Minor
1 st Response: No charge;
2 nd Response: $100 plus EE service cost;
3 rd Response: $250 plus EE service cost;
4 th Response: $500 plus EE service cost;
5 th Response: $1,00 plus EE service cost;
6 th and subsequent Responses: $2,500 plus EE
service cost
(GMC 9.44.198)
10/27/2020
PD-23 Parade/Special Event Permit New: $580; Repeat: $190 1/14/2003 PD-24 Parking Permit - Early Morning $5/day; $75 per year 4/8/2008 PD-25 Police Computer Records Search $60 per hour 8/10/2010 PD-26 Police Photo Reproduction $33 per request plus outside reproduction costs 4/8/2008 PD-28 Police Report Copy First five (5) pages free, $.15 per pg thereafter. 4/8/2008 PD-28 Police Special Services
Actual cost for Special Police Services requiring
a regular peace officer: Three hour minimum.

Actual cost for Special Police Services requiring
a non-peace officer or reserve police officer:

Three hour minimum
8/10/2010
PD-29 Records Check/Clearance Letter $25 per letter 1/14/2003 PD-30 Street Vendor Permit New: $275 per application
Renewal: $165 per application 4/8/2008
PD-31 Vehicle Equipment Correction
Inspection
$25 per inspection (except for GPD-issued citations) 7/9/2019 PD-32 Video/Audio Disk Reproduction $25 per disk 7/9/2019 PD-33 Weapons Storage Processing $50 release fee for firearms 7/9/2019 PD-34 Traffic Collision Report $20 per report 7/9/2019
Item #3. Page 56
Meeting Date: 6/14/2022 / Packet Page #: 164
C I T Y o f G L E N D O R A PUBLIC SAFETY
PD-37 Alarm Permit Late Registration $10 12/10/2019
PD-38 Alarm System Appeal Fee $60 (under 30 minutes)
$120 (over 30 minutes) 12/10/2019
PD-39 Alarm Fee Late Charge $25 6/22/2021
PD-40 Alarm Permit Reinstatement Fee $100 6/22/2021
PD-41 Automatic Dialing Fee $100 6/22/2021
PD-42 Operating Suspended Alarm System $200 6/22/2021
PD-43 Audible Alarm Violation $100 6/22/2021
PD-44 Failure to Report New Install $50 6/22/2021
PD-45 Failure to Report Disconnected Alarm $50 6/22/2021 PD-46 False Alarm caused by Alarm company
$100 6/22/2021
PD-47 False statement by Alarm Company $200 6/22/2021
PD-48.1 Carry Concealed Weapon (CCW)-
New Application
$130 6/14/2022
PD-48.2 Carry Concealed Weapon (CCW)-
Amended Application $10 6/14/2022
PD-48.3 Carry Concealed Weapon (CCW)-
Live Scan $20 6/14/2022
Alarm Fees
Item No. Service Current Fees Last Updated
PD-35
Alarm Permit
Residential
Commercial
$40 per permit annually
$50 per permit annually 12/10/2019
PD-36
False Alarm Fines Permitted* Non-Permitted*
12/10/2019
1 st: No Charge 1st: $50
2 nd: $75 (or no charge
if watch video)
2 nd: $175 (or no charge
if watch video)
3 rd: $150 3rd: $200
4 th: $250 4th: $350
5 th: $250
*per calendar year
5 th: $350
Item #3. Page 57
Meeting Date: 6/14/2022 / Packet Page #: 165
C I T Y o f G L E N D O R A PUBLIC SAFETY
Glendora Municipal Code Parking Violations
Item No. Service Current Fees Last Updated
Veh - 21 Parked vehicle with for sale sign $51 8/10/2010 Veh - 22 Early morning parking prohibited $51 8/10/2010 Veh - 23 Failure to obey curb markings $51 8/10/2010
Veh - 24 Parking in excess of 72 hours $51 8/10/2010
Veh - 25 Parking on public property in violation
of signs $51 8/10/2010
Veh - 26 Commercial Vehicle: Parked in
residential area $86 8/10/2010
Veh - 27 Commercial Vehicle: Parked in
commercial area $51 8/10/2010
Veh - 28 Parking in violation of posted sign $51 8/10/2010 Veh - 29 Parked with sign advertising event $51 8/10/2010 Veh - 30 Preferential parking permit required $51 8/10/2010 Veh - 31 Selling from parked vehicle $51 8/10/2010
Veh - 32 Parked in violation of posted signs $51 8/10/2010 Veh - 33 Late Penalty $45 8/10/2010
Parking Violation Fees
California Vehicle Code Violations
Item No. Service Current Fees Last Updated
Veh - 1 Prohibited parking on public grounds $51 (CVC 21113) 8/10/2010 Veh - 2 No front license plate $51 [CVC 5200(a)] 8/10/2010 Veh - 3 Failure to display registration tab $51 [CVC 5204] 8/10/2010 Veh - 4 Current year tab required $51 [CVC 5204(a)] 8/10/2010 Veh - 5 Parked within intersection $51 [CVC 22500(a)] 8/10/2010 Veh - 6 Parked on crosswalk $51 [CVC 22500(b)] 8/10/2010 Veh - 7 Parked in painted zone $51 [CVC 22500(c)] 8/10/2010 Veh - 8 Parked within 15 ft. of fire station $51 [CVC 22500(d)] 8/10/2010 Veh - 9 Parked on sidewalk $51 [CVC 22500(f)] 8/10/2010 Veh - 10 Parked at street excavation $51 [CVC 22500(g)] 8/10/2010 Veh - 11 Double parked $51 [CVC 22500(h)] 8/10/2010
Veh - 12 Parked in a bus zone $255 [CVC 22500(i)] 8/10/2010 Veh - 13 Parked on bridge $51 [CVC 22500(k)] 8/10/2010
Veh - 14 Parked blocking disabled ramp $336 [CVC 22500(l)] 8/10/2010 Veh - 15 Parked in fire lane $255 (CVC 22500.1) 8/10/2010 Veh - 16 Parked in excess of 18 inches of curb/
wrong side $51 (CVC 22502) 8/10/2010
Veh - 17 Parked/obstructing handicapped space $336 (CVC 22507.8) 8/10/2010 Veh - 18 Parked too close to fire hydrant $51 (CVC 22514) 8/10/2010 Veh - 19 Parked without setting brake, stopping
motor $51 (CVC 22515) 8/10/2010
Veh - 20 Parked blocking access ramp $336 (CVC 22522) 8/10/2010 Item #3. Page 58
Meeting Date: 6/14/2022 / Packet Page #: 166
C I T Y o f G L E N D O R A

UTILITIES & MAINTENANCE
Item #3. Page 59
Meeting Date: 6/14/2022 / Packet Page #: 167
C I T Y o f G L E N D O R A UTILITIES & MAINTENANCE
Item No. Service Current Fees Last Updated
UMT-1 Damage to City Property Repair
The fully allocated hourly rates for all responding
personnel and actual materials cost and/or
actual costs of 3rd party services.
4/8/2008
UMT-2 Delinquent Turn Off/On Reconnect Fee
$50 – Regular hours* (Financially unable to Pay)
$70 – Regular hours
$150 – After regular hours*
(GMC 14.20.180)
*subject to revision per State Legislative action
2/25/2020
UMT-3
Hazardous Material Spill Cleanup and
Disposal
Charge the fully allocated hourly rates for all
responding personnel and actual materials cost
and/or actual costs of 3rd party services.
4/8/2008
UMT-4 Sewage Spill Cleanup
Charge the fully allocated hourly rates for all
responding personnel and actual materials cost
and/or actual costs of 3rd party services.
4/8/2008
UMT-5 Street Light Maintenance Assessment District assessments to those parcels which receive a direct benefit. 4/8/2008
UMT-6 Temporary Water Meter Rental Service $29 per meter plus deposit 8/10/2010 UMT-7 Water Bill Penalties 10% of original amount billed (GMC 14.20.030) 8/10/2010
UMT-8 Water Conservation Violations
The first water conservation violation will result in
a written warning; subsequent violations in the
same 12 month period are subject to fines of
$150, $250, and $1,000 respectively. The
$1,000 fine shall be treated as a misdemeanor.
(GMC 14.34.090)
8/10/2010
UMT-9 Water Service & Rates
Various rates depending on meter size and
water used. Rates adopted or amended by ordinance of the City Council. (GMC 14.20.080 to 130)
8/10/2010
UMT-10 Water System Inspection (Non- Tract) $67 per inspection 4/8/2008 UMT-11 Integrated Waste Management
Franchise Fee
Franchise Fee shall continued to be 10.6%
between May, 2014 and June 30, 2015. On July
1, 2015 thru August 31, 2024, the franchise fee
shall be 11% as stated and approved in the
Franchise Agreement between the City and
Arakelian Enterprises Inc.
6/24/2014
UMT-12 Vehicle and Equipment Rental Rates Various rates using the Caltrans “Labor Surcharge and Equipment Rental Rates” 8/23/2016 UMT-13 Manual Meter Read Fee
$45.86 per billing cycle will be added to any water billing account that refuses the new Flexmeter System installation
6/27/2017
Item #3. Page 60
Meeting Date: 6/14/2022 / Packet Page #: 168
C I T Y o f G L E N D O R A UTILITIES & MAINTENANCE
The Water Division reserves the right to decline service installation requests if the current workload of waterline failures is threatening fire protection or domestic service reliability.

The Water Division will no longer install water services above two inches in diameter. Contractor installed water services above two inches in diameter will require an engineered plan approved by the Water Division.

Water Service
Size
Flow
(In GPM)
10 feet
Minimum 11 feet to 20 feet 21 feet to 30 feet* Last Updated 1” 50 $5,762.40 $5,844.40 $6,082.90 7/9/2019
2” 160 $6,388.03 $6,574.03 $6,916.53 7/9/2019
*The Water Division will individually evaluate service installation requests greater than 30 feet.

Water Service Installation Charges
Meter Size Meter Cost* Meter Box* Labor @ 2
hours
Service Truck
@ 2 hours Totals Last Updated
¾” $361.36 $109.85 $329.04 $64.96 $865.21 7/9/2019
1” $443.17 $181.30 $329.04 $64.96 $1,018.47 7/9/2019
1 ½” $1,133.15 $252.86 $329.04 $64.96 $1,780.01 7/9/2019 2” $1,420.37 $252.86 $329.04 $64.96 $2,067.23 7/9/2019
*Water meter and/or water meter box can be sold separately to a qualified contractor.

Water Meter and Meter Box Charges
Description Current Fees Last Updated
Water Front Footage
Fee charged when no prior meter existed $8.00 per foot (GMC 14.20.160) 4/8/2008 Acreage Charges
Fee charged when served from Zone 2 or higher $4,658.50 per acre 4/8/2008 Fire Hydrant Flow Test $445 per fire hydrant 7/9/2019
Fire Flow Availability Form $20 per request 1/14/2003
Fire Hydrant Inspections $89 4/8/2008
Fire Hydrant Meter Deposit & Fee $1,478.25 + $20 7/9/2019 Quitclaim of Water Easement $100 4/8/2008
Irrigation Plan Review/Water System Inspection
(Non-Tract) $115 8/10/2010
Fire Service Plan Review/Water Service Installation Plan Review $240 or actual cost 6/22/2021
Water Meter Test
Note – Fees refunded if meter is running fast
¾” – 2” : $200
Plus outside costs 7/9/2019
Miscellaneous Water Fees and Charges
Item #3. Page 61
Meeting Date: 6/14/2022 / Packet Page #: 169

NOTICE OF PUBLIC HEARING

All interested parties are invited to attend said hearing and express their views on this matter.

Should you be unable to attend the public hearing, your comments must be made in writing and delivered to the City Clerk prior to the scheduled hearing date.

Kathleen R. Sessman, MMC
City Clerk
Published San Gabriel Valley Examiner: Thursday, May 26, 2022 Thursday, June 2, 2022
E-Mailed: May 31, 2022
Item #3. Page 62
Meeting Date: 6/14/2022 / Packet Page #: 170

Kathleen R. Sessman, MMC
City Clerk
Item #3. Page 63
Meeting Date: 6/14/2022 / Packet Page #: 171
Master Fee Schedule
Administrative Services Department - Finance Division
City Council Meeting
June 14, 2022
Kyle Johnson, Assistant Director-Finance
CityOfGlendora.org
Item #3. Page 64
Meeting Date: 6/14/2022 / Packet Page #: 172
2 Updates or New Requests
Whenever new fees are added or an existing fee is
changed, the fees are calculated or adjusted
according to the following guidelines:
• Full recovery of third-party costs;
• Fully-allocated employee personnel costs;
and
• Established cost recovery ratios.

Item #3. Page 65
Meeting Date: 6/14/2022 / Packet Page #: 173
Summary of Updates
3 Section Summary Description Reason
Administration • Clarify certain passport fees are set by the federal government.
• Compliance
• Consistency
Planning &
Public Works
• Planning appeal process exemptions clarified.
• Certain Planning fees methodology updated for more
streamlined processing.
• Eliminate fees pertaining to the inspection and removal of trees if it is in the City’s best interest.
• Fees to align with the City’s contracted Arborist.
• Consistency
• Cost Recovery
Public Safety
• Addition of fees relating to Carry Concealed Weapon
(CCW) permit applications. Additional fees are
governed by the California Penal Code and do not
require action by the City.
• Compliance
• Consistency
• Cost Recovery
Community Services
• Certain fees for facility rentals were updated to
recover actual costs. • Cost Recovery
Item #3. Page 66
Meeting Date: 6/14/2022 / Packet Page #: 174
Next Steps
4 • Approved Master Fee Schedule will be posted to the
website.
• Departments will update their forms and processes to
include the new fees.
• Continually evaluate FY 2023 revenue assumptions.

Item #3. Page 67
Meeting Date: 6/14/2022 / Packet Page #: 175
5 RECOMMENDATIONS
Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF GLENDORA, CALIFORNIA, ESTABLISHING THE MASTER SCHEDULE OF

FEES FOR SERVICE AND AMENDING CITYWIDE FEES FOR COST OF SERVICE FOR FISCAL YEAR 2022-2023.”
That the City Council:

Item #3. Page 68
Meeting Date: 6/14/2022 / Packet Page #: 176

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: INTRODUCTION AND FIRST READING OF AN ORDINANCE REVISING SECTIONS

2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL," OF THE GLENDORA MUNICIPAL CODE. (STRATEGIC PLAN ITEM 13 - IFSS)

RECOMMENDATION
That the City Council:

1. Open the Public Hearing, accept evidence and testimony presented and, in the absence of substantial evidence to the contrary, consider the following: Waive full reading, read by title only, and introduce for first reading an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTIONS 2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL,' OF THE GLENDORA MUNICIPAL CODE.

EXECUTIVE SUMMARY
Chapter 2.40 of the Glendora Municipal Code sets forth the City’s purchasing and procurement procedures, including guidance on informal and formal competitive solicitation requirements.

On August 27, 2019, the results of the strategic plan workshop were presented to the public. Strategic plan item 13 – IFSS was identified to complete a comprehensive purchasing policy review. This includes an ordinance review, benchmarking dollar approval limits with various agencies, collaborating with City departments to streamline and identify their principal needs, improve information on City bids to the local community, and to develop methods to purchase from local vendors where possible.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Not applicable.

DISCUSSION
The recommended changes to the Ordinance are based on thorough review by City staff who analyzed the City’s procurement function. The primary recommended changes to the Ordinance include increasing the informal bidding threshold, increasing contract authority, increasing procurement limits subject to City Council approval, adding definitions of terms cited throughout the Ordinance, and restructuring and expanding the Ordinance for better understanding and transparency.

Amendment of 2.40.010 to include general policy statement This section of the Ordinance was primarily revised to set the tone of the restructuring of the Ordinance and establish accountability for City staff.

Rather than citing “supplies, equipment and services” the terms “Goods, Services and Construction” are used, as they are clearly defined in the “Definitions” addition to the Chapter. This then allows for further implementation of structure beyond Informal and Formal procurement.

Item #4. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 177
Staff Report Page 2 of 5
Added was “…application and adherence of the City Conflict and Interest Code, amended from time to time…” to identify conduct that city employees should follow when dealing with vendors and clients.

Addition of 2.40.015 – Definitions
This section was added and makes available definitions to provide clarity and control the meaning of terms that are used throughout the Ordinance.

Amendment of 2.40.050 - Purchasing officer
“Officer” has been replaced with “designee,” as it relates to the City Manager delegating authority of the procurement duties. This allows the City Manager the flexibility to delegate authority to any existing or future staff position. The term “officer” has been replaced by “designee” throughout the remainder of the Ordinance.

Rather than citing “supplies, equipment and services” the terms “Goods, Services and Construction” are used.

Amendment of 2.40.030 - Duties and authority of the purchasing officer and contract authority Rather than citing “supplies, equipment and services” the terms “Goods, Services and Construction” are used.

It is recommended that the threshold for purchases from a vendor on the same day increase from $1,000 to $2,500. Increasing this threshold is consistent with similar sized cities within the San Gabriel Valley, such as Covina, West Covina, and Arcadia. This alleviates administrative burden on staff as the current Ordinance requires staff to get at least three quotations in writing.

In the current code, contract authority is presented under section 2.40.050 – Exceptions and mentioned alongside language for professional services or specialized services. Staff recommends clarifying contract authority independently from either “Goods, Services and Construction” and to add explicit language that allows the City Manager to delegate authority. The threshold for the City Manger’s contract authority is proposed to be increased from $25,000 to $50,000. Below is the impact of the recommended change based on compilation of 15 years of purchase order activity.

This table illustrates that if the City Manager’s contract authority is increased to $50,000 there would be a 35% reduction in contracts that would require City Council approval. This would allow staff that would normally prepare a staff report for the proposed contract to work on other high priority projects. However, based on review of the total dollars under the dollar thresholds, City Council would still provide oversight to 94% of the total dollars requested for purchase.

To further support the recommended change to increase contract authority to $50,000, the $25,000 threshold was proposed and amended to this Chapter in 1998. Per the Federal Reserve Bank of Minneapolis, the consumer price index (CPI) from 1998 to 2022 increases from 163.0 to 292.6. When applying the inflation equation to the current $25,000 threshold, those monies in 1998 are worth approximately $45,000 today. Due to the nature of inflation, the proposed increase is reasonable moving Current Threshold Total Issued Total Dollars Average PO $ Greater than $25,000 1,250 241,913,016 193,530
Grand Total 1,250 $241,913,016 $193,530
Proposed Threshold Total Issued Total Dollars Average PO $ Less than $50,000 429 15,294,163 35,651
Greater than $50,000 821 226,618,853 276,028
Grand Total 1,250 $241,913,016 $341,679
Item #4. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 178
Staff Report Page 3 of 5
forward.

Staff removed the language defining “Lowest responsible bidder” as it is not defined in the definitions section under “Lowest responsive bidder.”
The local preference language was removed from this section and added to the structured Procurement of Goods, Services and Construction sections. The language was then clarified and expanded to include local vendor qualifications.

Removal and relocation of Section 2.40.035 – Limitations on expenditures language Section 2.40.035 – Limitations on expenditures is recommended for removal and relocated to Section

2.40.040 – Requisitions, purchase orders and encumbrance of funds. This serves the objective to restructure the Ordinance for better understanding and removes any redundant language identified.

Expansion of Section 2.40.040 - Requisitions now named “Requisitions, purchase orders and encumbrance of funds”
The only requisition guidance in the current Ordinance directs departments to utilize requisitions and allows no initiation without sufficient unencumbered balance. The recommended language expands the purpose and process of requisitions, references to what is required, and explicitly states ‘…no Goods shall be ordered and Services/Construction shall commence…” if there is no requisition prepared.

Combined within this section is expanded language regarding the purpose of the Purchase order. This is also where the Ordinance is explicit that a Purchase Order should only be issued if there exists an unencumbered appropriation, except in the event of an Emergency. Also stated is authority for the Designee to issue and execute Purchase orders in accordance with the establish procedures and policies.

Per the current Ordinance, there is no subject matter guidance related to change orders of contracts. The added language provides explicit purpose and thresholds in which it would require City Council approval.

2.40.050 – Purchase order exceptions is revised to “Emergency procurement” Emergency procurement was moved up in Sections based on the objective to restructure the Ordinance for better understanding and organic flow of the guidance.

The entire section of the emergency purchases was stricken to allow for more expansive language. The new language defines and details multiple scenarios that are deemed an emergency. It also provides guidance on who has authority to make emergency purchases and is explicit on the process to follow during and after normal City business hours.

2.40.060 – Emergency purchases is revised to “Exceptions” The current Ordinance lists multiple ways in which departments can utilize exceptions to expedite procurement opportunities properly. The proposed changes include establishing that each new structured section for Goods, Services, and Construction include their own unique exceptions applicable to that type of procurement.

2.40.070 – Informal purchasing procedures
It is recommended that the current language for this Subsection be stricken and revised completely. The new recommended language includes new raised threshold for informal bids from $1,000 to $2,500. While the new threshold is consistent with other similar sized cities within the San Gabriel Valley, the below table represents the count of purchase orders issued within the last 15 years and what the proposed threshold would represent.

Item #4. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 179
Staff Report Page 4 of 5
As presented above, the raised threshold would reduce the amount of procured items that would require informal bidding and the requisition/purchase order process by 37%. This would allow staff from all departments including the Designee to efficiently purchase goods or services that are in the best interest of the City. However, based on review of the total dollars under the dollar thresholds, City staff would still have to apply informal and formal procurement procedures to 98% of the total dollars requested for purchase.

Additional recommended changes are a list of goods and services that do not require any competitive procurement. Items include content for the public, dues and memberships, postage, fuel purchases, etc.

These items inherently do not require informal bids but were added for explicit clarification.

Because the Water Utility has a specific need for goods and services that are compatible within their respective systems, informal procurement or negotiated procurement is recommended. This added section allows the Water Utility to acquire their peculiar needs through informal procurement or negotiated procurement regardless of estimated procurement amounts provided that City Council approved the proposed acquisition. Some of the items explicitly included are chemicals, pipe and pipe fittings, SCADA equipment, well equipment, etc.

Recommended language was added for the Library Department to acquire their peculiar needs through informal procurement or negotiated procurement regardless of estimated procurement amounts provided that the City’s Library Board of Trustees and City Council approves the proposed acquisition within the proper appropriation of funds. Some of the items explicitly included are books, subscriptions and other content for the public.

While the current Ordinance provides brief guidelines on soliciting informal bids, the new language includes expansive language on the minimum requirements for informal bids and additional language for Request for Bids, Request for Proposals and Request for Qualifications and the requirement for awarding those items. It is recommended to include a statement inferring that any communication with a City Councilmember or staff not assigned to the Request is prohibited.

2.40.080 - Formal contract procedure
The proposed changes to the formal contract procedure includes the new Ordinance structure and its exceptions to formal procedure. Clear authority is designated to the purchasing Designee or authorized representatives in conjunction with a Department. The proposed changes also address the formal contract procedure and its requirements, removes redundant and outdated language relating to retention, and outlines criteria in the event that the lowest responsive bidder and responsible bidder is not selected.

Revision of the performance bond section to update language as it’s a California law requirement rather than the Designee’s requirement.

The new language proposes explicitly that contracts procured through formal procedure require written consent by the City manager. It is also recommended to include a statement inferring that any communication with a City Councilmember or staff not assigned to the Request is prohibited.

Current Threshold Total Issued Total Dollars
Between $1,000 and $25,000 10,746 60,635,866
Between $25,000 and $50,000 429 15,294,163
Greater than $50,000 821 226,618,853
Grand Total 11,996 $302,548,882
Proposed Threshold Total Issued Total Dollars
Less than $2,500 3,931 6,375,810
Between $2,500 and $25,000 6,815 54,260,056
Between $25,000 and $50,000 429 15,294,163
Greater than $50,000 821 226,618,853
Grand Total 11,996 $302,548,882
Item #4. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 180
Staff Report Page 5 of 5
Amendment to add Sections 2.40.090 - Procurement of goods, 2.40.100 – Procurement of services,

2.40.110 – Acquisition of Construction
Currently the Ordinance contains and illustrates various guidelines for informal and formal contract procedure, exceptions, emergency procurement, etc. However, staff proposes that individual sections covering Goods, Services, and Construction are necessary for transparency and better understanding of their individual procurement requirements and needs.

In each section added, the proposed language is prefaced by criteria and then following with exceptions to the competitive procurement process. A key recommendation is increasing flexibility in the use of exceptions such as replacement parts for fleet vehicles and equipment, renewal of maintenance and license support for existing technology systems, expanded “piggyback” bid requirements, etc.

Verbiage for procurement using Federal and State grant funding was added to account for the Uniform Guidance Procurement Standards issued by the Federal government.

In addition, verbiage was added to allow authorization on procurement preferences applicable by State or Federal law. Language was clarified and expanded for local preference vendors, which include an increase from a 1% to 5% discount and what is determined to be local vendor qualifications.

FISCAL IMPACT
Adoption of the recommended Ordinance amendments will result in unspecified cost savings and potentially fewer City Council staff reports related to contract and agreement approvals, increasing administrative efficiencies, and allowing staff to work on other high priority projects.

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By Brittany Aguilar, Accounting Manager
Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Recommended Chapter 2.40 - Purchasing System
B. Ordinance - Purchasing
C. Presentation
Item #4. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 181
Glendora, California Municipal Code
Title 2 ADMINISTRATION AND PERSONNEL
Chapter 2.40 PURCHASING SYSTEM

2.40.010 Adoption of purchasing system and general policy statement.

2.40.015 Definitions

2.40.020 Purchasing Designee.

2.40.030 Duties and authority of the purchasing designee for purchases and contract execution

2.40.035 Limitations on expenditures.

2.40.040 Requisitions, purchase orders and encumbrance of funds

2.40.050 Emergency procurement.

2.40.060 Exceptions.

2.40.070 Informal purchasing procedures.

2.40.080 Formal contract procedure.

2.40.090 Procurement of goods.

2.40.095 Procurement of used equipment.

2.40.100 Procurement of services

2.40.110 Acquisition of construction services

2.40.120 Inspection and testing.

2.40.130 Gratuities.

2.40.140 Joint powers agreements.

2.40.150 Public works contracts.

Item #4. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 182

2.40.010 Adoption of purchasing system and general policy statement.

To establish policy and requirement for the procurement of Goods, Services and Construction by the City, whenever practicable and advantageous to the City, be based on Competitive Procurement, whether by Informal Procurement if permitted, or Formal Procurement if required, except as otherwise provided in this chapter. Goods, Services and Construction must be procured in compliance with this chapter.

As public employees, City staff shall use their best unbiased judgment every time money is expended, or action is taken on the City's behalf. These activities are guided through the application and adherence of the City Conflict of Interest Code, as amended from time to time, and by the following commonly shared values and ethical standards for dealing with vendors and clients:
(a) Avoid unfair practices by granting all competitive Contractors equal consideration insofar as State, Federal and City regulations require; (b) Conduct business in good faith, demanding honesty and ethical practices from all participants in the purchasing process;
(c) Decline personal gifts or gratuities from present or potential Contractors since this can influence or appear to influence procurement decisions; (d) Promote positive Contractor relationships by affording Contractor representatives courteous, fair and ethical treatment;
(e) Make every reasonable effort to negotiate equitable and mutually agreeable settlements of controversies with a Contractor(s);
(f) Avoid involvement in any transactions/activities that could be considered or even appear to be a conflict between personal interest and the interests of the City; (g) Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the legal ramifications of purchasing decisions; and (h) Enhance proficiency by acquiring and maintaining current technical knowledge and pursuing related educational opportunities and professional growth.

These ethical standards are hereby adopted as policies of the City Council. All City staff engaged in the Procurement process shall adhere to these ethical standards. The Designee shall ensure that all Procurements are conducted in a manner consistent with these ethical standards.

2.40.015 Definitions.

As used in this chapter:

The words set forth hereinafter in this chapter shall have the following meanings whenever they appear in these rules and regulations, unless the context in which they are used clearly requires a different meaning:

Item #4. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 183
(a) "Awarding Entity" means the City Council when referencing Procurement for the City or for any Using Agency of the City.
(b) "Bid" means an offer or proposal submitted by a Bidder setting forth the price for the Goods, Services, or Construction to be provided. (c) "Bidder" means any individual, firm, entity, partnership, corporation, or combination thereof, submitting a Bid, acting directly or through a duly authorized representative of a Using Agency.
(d) "Change Order" means a City-issued document used to modify a Purchase Order to add, delete, or revise the quantity, price or scope of Goods, Services, Professional Services or Construction being provided.
(e) "City" means the City of Glendora.
(f) "Competitive Procurement" means a process involving the solicitation under the authority and supervision of the Designee by Formal Procurement or Informal Procurement (all as hereinafter defined) under procedures and circumstances intended to foster effective, broad-based competition within the private sector to provide Goods, Services or Construction to the City. (g) "Construction" means the process of building, altering, repairing, improving or demolishing any public structure or building, or other public improvements of any kind; it does not include routine operation, maintenance or repair of existing structures, buildings or real property by the City's own forces. "Construction" shall also include "public project" as defined in Section 20161 of the California Public Contract Code.
(h) "Contract" means any type of legally recognized agreement to provide Goods, Services or Construction, no matter what it may be titled or how described, including executed Purchase Orders, for the Procurement or disposition of Goods, Services or Construction, but does not include any agreement for collective bargaining, utility extensions, subdivision improvements or any agreements whereby an owner of real property or his or her authorized representative agrees to construct improvements of a public nature on property to be dedicated to the City. (i) "Contractor" means any Person (as hereinafter defined) who enters into a Contract with the City.
(j) "Cooperative Purchasing" means a purchasing method whereby the Procurement requirements of two or more governmental entities are combined in order to obtain the benefit of volume Procurement or reduction in administrative expenses. Cooperative Purchasing practices may include other agencies who conduct volume procurements on behalf of governmental agencies. (k) "Designee" means the City's Purchasing Designee, who oversees and implements the City's Purchasing Municipal Code.
(l) "Emergency Procurement" means the Procurement of Goods, Services or Construction without utilizing Competitive Procurement in circumstances set forth in Section 2.40.050 hereof as constituting an "emergency".

Item #4. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 184
(m) "Field Order" means in construction projects, a written order passed to the contractor from the City or architect which will effect a minor change in work, requiring no further adjustment to the contract sum or expected date of completion. (n) "Formal Bid" means a written Bid which shall be (1) submitted in a sealed envelope, or electronically, in conformance with a City-prescribed format and procedure, (2) publicly opened, read and-recorded at a City-specified date, time and place, and (3) accepted only by an award made by the Awarding Entity. (o) "Formal Procurement" means Procurement by written Notice Inviting Bids and Formal Bid, Request for Proposals, or Request for Qualifications and includes Procurement of Construction, Goods and Services subject to the bidding requirements of Section 2.40.080.
(p) "Goods" means supplies, materials, equipment and other things included within the definition of "Goods" in Section 2105 of the California Uniform Commercial Code.
(q) "Grant" means funding from State, Federal or other sources, which require specific use of the funding provided to the City.
(r) "Informal Bid" means an offer, which may be conveyed to the Designee by email, letter, memo, financial system or other means, to provide for stated prices, Goods, Services or Construction, which are not required to be Procured by Formal Procurement; Informal Bids shall be solicited only by City personnel from a Using Agency who are authorized to do so, and for each instance of Procurement by Informal Bid, the authorized personnel shall obtain Informal Bids from at least three different Persons, if possible.
(s) "Informal Procurement" means Competitive Procurement by Request For Bid, Request for Proposals or Request for Information submitted by Persons in the Open Market submitted to the Using Agency or Designee.
(t) "Life Cycle Cost" means the estimated total cost of Goods, Services or Construction Procured by the City over the useful life of the Goods, Services or Construction based upon their initial Procurement price as adjusted by projected operating, maintenance and related ownership expenses which the City will incur during their useful life.
(u) "Lowest Responsive Bidder" means the Bidder or Offeror who submits the lowest responsive Formal Bid, Informal Bid, or Offer in response to the City's invitation or request therefore, as determined by the City. (v) "Negotiated Procurement" means the business marketplace in which a User Agency or the Designee, exercising prudent business practices and judgment, would Procure Goods, Services or Construction utilizing a negotiation procedure, subject to approval by the Designee, instead of Informal or Formal Procurement. (w) "Open Market" means the private sector business marketplace in which private persons, exercising prudent business practices and judgement, would Procure Goods, Services, or Construction utilizing Informal Bid or Formal bid procedures.

Item #4. Page 9
Meeting Date: 6/14/2022 / Packet Page #: 185
(x) "Person" means any individual, partnership, limited partnership, association, corporation, labor union, committee, club, governmental entity or other entity recognized by California law.
(y) "Procure" and "Procurement" mean buying, purchasing, renting, leasing or otherwise acquiring or obtaining Goods, Services, or Construction; this also includes all functions and procedures pertaining thereto.
(z) "Professional Services" means advisory, consulting, architectural, information technology, engineering, financial, legal (including claims adjustment), surveying, research or developmental and any other Services which involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience.
(aa) "Purchase Order" means a City-issued document with any necessary terms and conditions, which authorizes the delivery of Goods, the rendering of Services or the performance of Construction at a stated price and encumbers City funds for the payment therefore; when approved by the City Council through the biennial budget process or at another time during the start of any fiscal year, a Purchase Order shall be referred to as an "Annual Purchase Order." (bb) "Purchase Requisition" means a written request prepared on the requisite City form prepared by the Designee, and submitted by a Using Agency to the Designee for Procurement of specified Goods, Services or Construction. (cc) "Request for Proposals" means a written solicitation issued by the Purchasing Division, through the supervision of the Designee, which (1) generally describes the Goods or Services sought to be procured by the City, (2) sets forth minimum standards and criteria for evaluating proposals submitted in response to it, (3) generally describes the format and content of proposals to be submitted, (4) provides for negotiation of terms and conditions of the Procurement Contract and (5) may place emphasis on described factors other than price to be used in evaluating proposals.
(dd) "Request for Bids" or "Notice Inviting Bids" means a written or verbal solicitation issued under the authority and supervision of the Designee for Formal or Informal Bids for described Goods, Services or Construction, which may be Procured by Formal or Informal Procurement.
(ee) "Request for Qualifications" means a written solicitation issued by the Purchasing Division, through the supervision of the Designee, which (1) generally describes the Goods or Services sought to be Procured by the City, (2) sets forth in determining what qualified Persons can provide those Services by providing minimum standards and criteria for the Goods or Services sought, and (3) generally describes the format and content of proposals to be submitted, and (4) may provide for negotiation of the Procurement Contract.
(ff) "Request for Information" means a written solicitation issued by a Using Agency, through the supervision of the Designee, which (1) generally describes the Goods or Services sought to be Procured by the City, (2) sets forth in Item #4. Page 10
Meeting Date: 6/14/2022 / Packet Page #: 186
determining what Persons can provide Goods or Services sought to be Procured by the City, and (3) does not provide for the negotiation of any Procurement Contract. (gg) "Responsible Bidder" means a Bidder who is determined by the Designee or the Awarding Entity to be responsible based on the following criteria:
(1) The Bidder's ability, capacity and skill to perform the Contract, and to provide post-performance maintenance and repair;
(2)The Bidder's facilities and resources;
(3)The Bidder's character, integrity, reputation, judgment, experience and efficiency;
(4)The Bidder's record of performance of prior Contracts with the City and others; and
(5)The Bidder's compliance with laws, regulations, guidelines and orders governing prior Contracts performed by the Bidder.
(hh) "Responsive Bid" means a Formal Bid or Informal Bid submitted in response to a City-issued Notice Inviting Bids or Request For Bids, which meets and conforms to the substantive requirements specified by the City without material qualification or exception, as determined by the City.
(ii) "Services" means all services which are described in City specifications or are in the nature of advertising, cleaning, gardening, insurance, janitorial, leasing of Goods, membership, postal, printing, security, subscriptions, travel, utilities (electric, gas, telegraph, telephone, transportation and water), weeding and discing, and the repairing, maintaining or servicing of Goods, but does not include Professional Services, real property transactions, Construction, nor employment and collective bargaining Contracts.
(jj) "Specifications" means a City-issued or referenced definite, detailed written description of the Goods to be furnished, the Services to be performed or the Construction work to be done and materials to be used under a Contract with the City, which specifies the composition, Construction, dimension, durability, efficiency, form, nature, performance characteristics and standards, quality, shape, texture, type and utility of Goods, Services or Construction sought by the City. (kk) "Surplus Goods" means any Goods having a remaining useful life or salvage value but which are no longer used, needed for use or retained for potential use by the Using Agency which has care, custody or control of them. (ll) "Using Agency" means all City departments, institutions, offices, boards, commissions, divisions, agencies and authorities which derive their support totally or in part from City funds and for which the Designee is directed to Procure Goods, Services, Professional Services, or Construction.

Item #4. Page 11
Meeting Date: 6/14/2022 / Packet Page #: 187

2.40.020 Purchasing Designee.

The Designee has the responsibility and authority for the procurement of Goods, Services and Construction. The City Manager, or such other person as the City Manager may delegate such authority, shall be the purchasing Designee of the City.

2.40.030 Duties and authority of the purchasing Designee and contract execution.

The duties and responsibilities of the purchasing Designee shall include, but not limited to the following:
(a) Negotiate, process the purchase of, and contract for all Goods, Services and Construction needed by any City department or agency which derives its support wholly or in part from the City; provided, however, that any single expenditure in excess of twentyfive thousand dollars shall require city council approval; (b) Make procurements in accordance with the purchasing procedures prescribed by this chapter, relevant administrative regulations approved by the City Manager, and such rules and regulations as the purchasing Designee shall adopt for internal management and operations;
(c) Act to procure for the City the needed Goods, Services and Construction with the necessary quality, capacity, safety performance ability and overall cost, considering labor and maintenance costs and other applicable factors required to meet the service objectives of the using department or agency at the least expense to the city; (d) Discourage collusion in bidding and discourage vendor uniform bidding; endeavor to obtain the most open competition possible on all purchases; (e) Prepare and recommend administrative regulations, including revisions and amendments thereto, governing the procurement of Goods, Services and Construction for the city, which regulations shall be effective upon approval by the City Manager or designee;
(f) Keep informed of current developments in the field of purchasing, prices, market conditions and new products;
(g) Prescribe and maintain such forms as are reasonably necessary for the operation of this chapter and other rules and regulations; (h) The purchasing Designee is authorized to transfer between departments or divisions with department head approval any unused goods and supplies with; (i) The purchasing Designee is authorized from time to time to sell or exchange any and all equipment, materials, fixtures and other personal property of the City having a salvage value and which is obsolete or unserviceable, or is surplus to the City, or for which replacement is to be purchased. The purchasing Designee may sell the same for the best price obtainable in the open market or, when he or she deems it advisable, to the highest Item #4. Page 12
Meeting Date: 6/14/2022 / Packet Page #: 188
bidder at public sale, or he or she may exchange the same for other property or for credit on other property. In the event the purchasing Designee determines that any such obsolete or surplus property has no salvage value, he or she may dispose of it as he or she deems advisable. Any employees involved in declaring property surplus, or in the sale of said property, are excluded from acquiring it in any way;
(j) Prescribe, design and issue forms needed for the operation of this chapter and other applicable rules and regulations;
(k) By written authorization, grant authority to any department head to purchase or contract for specified supplies and equipment; but shall require that such purchases or contracts be made in conformity with purchasing procedures established in this ordinance.

At the discretion of the purchasing Designee, each department head shall perform the duties and exercise the authority of the purchasing Designee with a limit on purchases from the same vendor, purchased on the same day, to less than two thousand five hundred dollars in value, except to the extent that the City Manager reserves the duties and authority to him or herself;
The City Manager is authorized to approve, execute, and bind the City to:
(a) Contracts and purchase orders for Goods, Services, Professional Services, Construction of $50,000 or less, entered into in accordance with the policies and procedures outlined in this chapter, and;
(b) Such other contracts as are expressly approved by the City Council and the Library Board of Trustees.

The City Manager is authorized to delegate such authority to his or her designees, including among others, Department Heads, when the City Manager deems it is in the best interests of the City to do so.

2.40.040 Requisitions, purchase orders and encumbrance of funds.

The purpose of the Requisition is to inform the Designee, in clear and explicit terms, of the Procurement needs and processes followed of the Using Agencies, thus enabling the Designee to oversee the Procurement of all Goods, Services, and Construction required by the City. Except as otherwise provided in this chapter, each using Agency shall prepare a Purchase Requisition and submit it to the Designee to provide documentation for the proper Procurement process followed. Goods shall not be ordered and/or received, and Services, Construction work shall not commence until a Requisition has been approved by the Designee or designee and a Purchase Order has been issued. No Requisition shall be broken into smaller units to evade any requirement of this chapter, except that unrelated items requisitioned by departments may be separated to provide different lists to vendors dealing in different types of Goods, Services, Construction.

All Procurement of Goods, Services, and Construction shall be made by Purchase Order. Certain procurements for Services and Construction may have terms and Item #4. Page 13
Meeting Date: 6/14/2022 / Packet Page #: 189
conditions that govern those Procurements stated in Contracts and in such case the Purchase Order will be utilized to track and encumber funds. No Purchase Orders shall be required for petty cash purchases or purchase card program purchases less than an amount recommended from time to time by the Administrative Services Director and approved by the City Manager.

Except in cases of Emergency Procurement, no Purchase Order shall be issued unless there exists an unencumbered appropriation in the fund account against which the Procurement is to be charged. Except for Emergency Procurement, no Goods, Services, and Construction work shall be ordered, obtained or received without authorization by the Designee, which authorization shall be in the form of an executed or confirming Purchase Order. The Designee, or his designees, shall be authorized to issue and execute Purchase Orders in accordance with policies and procedures established by the City Manager from time to time, that are consistent with this chapter.

Change Orders. Modifications to a Purchase Order shall be made only by Change Order. Subject to the availability of funds, Change Orders may be utilized for purposes of (1) adding and/or deleting quantity of items being procured, (2) modifying unit prices, (3) modifying scope of work/services being provided, where the modification is reasonably related to the original scope of work/services, (4) changing funding source(s), (5) modifying contract completion time or the term of an Contract, or (6) any other change approved by the Designee. Unless otherwise specifically authorized by the Awarding Entity, Change Orders which cumulatively exceed the following will require Awarding Entity approval:
(a) 10% of the original contract price for Contracts and/or Purchase Orders up to $50,000; additional percentage authority may be authorized by the Designee up to $50,000 or as otherwise specified for in the Administrative Policy; (b) Any Change Order which causes the contract price to exceed $50,000, if the Contract and/or Purchase Order was not previously approved by the Awarding Entity; (c) 10% of the original contract price for Contracts and/or Purchase Orders previously approved by the Awarding Entity and the total Change Order amount will not exceed $50,000
(d) A Contract amendment which extends the term of the agreement beyond one year of the original expiration date.
(e) Any Change Order which extends the time of completion beyond one year of the original date.

Any Change Order involving the modification of the scope of work/services where the modification is not reasonably related to the original scope of work/services, as determined by the Designee, to the Contract is specifically prohibited. Except for Construction contracts and Purchase Orders, all Change Orders shall be by fully executed written amendment to the procuring Contract.

Item #4. Page 14
Meeting Date: 6/14/2022 / Packet Page #: 190

2.40.050 Emergency procurement.

While the need for Emergency Procurement is recognized, the practice shall be curtailed as much as possible by anticipating needs so that normal Competitive Procurement may be used.

An "emergency" shall be deemed to exist under any one or more of the following circumstances:
(a) A great public calamity;
(b) An immediate need to prepare for national or local defense; (c) A breakdown in machinery, facilities or essential services which requires the immediate Procurement of Goods, Services or Construction to protect the public health, welfare, safety, property, or personal/confidential information; (d) A Using Agency operation directly affecting the public health, welfare, safety, the property, or personal/confidential information, is so severely impacted by any cause that personal injury or property destruction appears to be imminent and probable unless Goods, Services or Construction designed or intended to mitigate the risks thereof are Procured immediately; or
(e) A Using Agency is involved in a City project, which is of such a nature that the need for particular Goods, Services or Construction can only be ascertained as the project progresses and, when ascertained, must be satisfied immediately for the protection of public health, welfare, safety, property, or personal/confidential information.

Emergency Procurement may be initiated by the head of a using Agency or his or her duly authorized representative only as follows:
(a) During normal City business hours, the individual shall contact the purchasing Designee and explain to the Designee’s satisfaction the reasons and justification for Emergency Procurement. If the nature of the emergency is such that Goods, Services or Construction must be Procured immediately and the Designee is satisfied with the explanation of reasons and justifications given therefor, the Designee shall authorize the Procurement and cause an emergency Purchase Order to be issued as soon as possible and in no event later than the following business day. A Requisition confirming the Procurement must be prepared by the individual and submitted to the Designee no later than the following business day. Items exceeding $50,000 require City Council approval. (b) After normal City business hours, the individual shall exercise his or her best judgment in ascertaining whether the actual circumstances necessitate Emergency Procurement, and if deemed necessary shall order it. As soon as possible and in no event later than the following business day, the individual shall prepare a Purchase Requisition confirming the Emergency Procurement and deliver it to the Designee, who shall then review and cause an emergency Purchase Order therefor to be prepared. Upon Designee concurrence, the word "confirmation" shall Item #4. Page 15
Meeting Date: 6/14/2022 / Packet Page #: 191
be clearly imprinted on all Purchase Requisitions and Purchase Orders issued in confirmation of Emergency Procurement. Items exceeding $50,000 require City Council approval.

2.40.060 Exceptions.

Competitive Procurement shall not be required in circumstances explicitly stated in this chapter; exceptions to Competitive Procurement will be included with each type of Procurement under Section 2.040.050 (Emergency Procurement), 2.40.090 (Procurement of Goods), Section 2.40.100 (Procurement of Services), Section

2.040.110 (Procurement of Construction).

Deposits. Contracting for professional services in which an applicant deposits one hundred percent of the costs of such service and agrees to replenish a deposit account for any additional costs incurred under the professional service agreement. The professional services to be contracted shall be contractually obligated to the city for purposes of oversight and supervision, not the applicant, and no public funds will be a source of any payment to the service provider under that specific contract. The city attorney shall obtain a contractual termination clause stipulating that should the applicant fail to replenish deposits that the city may terminate the contract for work done to that date in all such professional service related contracts.

2.40.070 Informal purchasing procedures.

For the acquisition of Goods, Services and Construction, Informal Procurement will be conducted by the Department, through the approval of the purchasing Designee and the Designee’s duly authorized representatives in a manner and under circumstances intended to elicit competitive responses.

The process, forms and systems used to conduct Informal Procurement, as recommended by the Designee and approved by the City Manager, shall be included in the City's Administrative Policy.

Informal Procurement may be conducted under the supervision of the Designee if the Procurement expenditure is estimated to be Fifty Thousand Dollars ($50,000.00) or less, does not fall within the Utility and Library Exception, and does not involve the Procurement of Construction or Goods of the type required to be acquired by Formal Procurement. However, Informal Competitive Bidding shall not be required for any purchase that has an estimated value of less than Two Thousand Five Hundred Dollars ($2,500.00).

Competitive Procurement shall not be required for:
 Advertising and Publications
 City Utility Bills (e.g., water, electric, and gas)
 Contracted Recreation teachers
Item #4. Page 16
Meeting Date: 6/14/2022 / Packet Page #: 192
 Dues and Memberships
 Fuel Purchases and other commodities that are subject to market pricing  Information Technology software maintenance and license renewals
 Insurance, insurance adjusting, legal, and related Services.  Leases
 Postage
 Professional Development, Training, and continuing education classes
 Professional Recruitment Services
 Rebates
 Temporary staff Services to backfill vacant positions  Travel and Conference expenses
The Water Utility has a need for compatibility within their respective systems for uniform operation, maintenance and replacement, and this need can be met by procuring certain supplies, equipment, and materials supplies through Informal Procurement or Negotiated Procurement.

If it appears to the Designee to be in the best interest of overall economy and efficiency of the City to do so, and it is within existing budget appropriation, the following supplies, equipment, and materials are determined to be peculiar to the needs of the Water Utility, and may be acquired by Informal Procurement or Negotiated Procurement, regardless of their estimated Procurement expenditure amounts, provided that the City Council shall have approved the proposed acquisition if required under the provisions of this chapter, either by approval of the procurement contract or approval of annual purchase orders:
 Chemicals
 Dewatering Equipment, Parts and Repairs
 Fire Hydrants
 Water Fittings, Parts and Supplies
 Meter, Metering Devices, Meter Parts and Repairs
 Pipe and Pipe Fittings
 Pumps and Repairs
 Road and Backfill Materials
 SCADA Equipment
Item #4. Page 17
Meeting Date: 6/14/2022 / Packet Page #: 193
 Tubing, Copper and Plastic
 Valves and Operators
 Well Equipment (including incidental labor to install, which labor shall not exceed the amount set by state law for which bids are required for public works projects of a general law city)  Such other supplies and materials peculiar to the needs of the Water Utility Department, which are carried as inventory items.

The following supplies, materials and services are determined to be peculiar to the needs of the Library Department. If it appears to the Designee to be in the best interest of overall economy and efficiency of the City to do so and is within existing budget appropriation, be acquired by Informal Procurement or Negotiated Procurement, regardless of their estimated Procurement expenditure amounts, provided that the City's Board of Library Trustees or City Council shall have approved the proposed acquisition, either by approval of the procurement contract or approval of annual purchase orders:
 Books
 Journals
 Maps
 Office Supplies
 Publications
 Subscription Services
 Other designated content for the public
 Other Needs as determined by the Designee
The Designee or Department shall solicit Informal Bids by means of a written or verbal Request for Bids, accompanied by City specifications, if deemed necessary by the Designee. Where the Department seeks the procurement of Services or Professional Services, a Request for Proposal or Request for Qualifications, as appropriate, may be issued. Responses to the City's Request for Bids, Proposals, or Qualifications shall be in writing, and documentation of responses shall be submitted to the Designee prior to payment by the Administrative Services Department - Finance Division.

The Designee may reject any and all Informal Bids submitted in response to a Request for Bids and otherwise shall award all Informal Bids, insofar as practicable, to the Lowest Bidder. The Designee shall be authorized to administer Purchase Orders for Goods, Services, and Construction awarded by Informal Procurement.

Where the Department seeks the procurement of Services or Professional Services through Request for Proposals or Request for Qualifications, the Informal Bid shall Item #4. Page 18
Meeting Date: 6/14/2022 / Packet Page #: 194
be awarded in accordance with the evaluation criteria set forth in the Request for Proposals or Request for Qualifications.

The provisions of Section 2.040.070 shall also apply to all Contracts for Goods, Services or Construction awarded under Informal Procurement.

The Designee shall maintain and keep records of all Informal Procurements, including Informal Bids received, in accordance with the applicable City's Record Retention Schedule adopted by the City Council from time to time.

All communications from Bidders shall be directed only to the City representative and in the form as designated in the Request for Bids. Any communications, whether written or verbal with any City Councilmember or City staff other than the City representative designated in the Request for Bids, prior to the award of a contract, is strictly prohibited. Bidders violating this section shall be disqualified from consideration and rejected by the Designee.

2.40.080 Formal contract procedure.

For the acquisition of Goods, Services and Construction, Formal Procurement shall be conducted by the Designee and the Designee’s duly authorized representatives in conjunction with a Department, or may be conducted by the Department, through the approval of the Designee and the Designee’s duly authorized representatives in a manner and under circumstances intended to elicit competitive responses.

The process, forms and systems used to conduct Formal Procurement, as recommended by the Designee and approved by the City Manager, shall be included in the City's Administrative Policy.

Formal Procurement shall be conducted under the supervision of the Designee if the Procurement expenditure is estimated to be more than Fifty Thousand Dollars ($50,000.00), except in those Procurement situations described in:
(a) 2.40.050 (Emergency Procurement);
(b) 2.40.060 (Exceptions)
(c) 2.40.070 (Informal Procurement);
(d) 2.40.090 (Procurement of Goods Exceptions);
(e) 2.40.100 (Procurement of Services Exceptions);
(f) 2.40.110 (Acquisition of Construction Exceptions);
When required by law, a Notice Inviting Bids shall be published at least once in a newspaper of general circulation in the City, the first publication of which shall be at least ten days before the time and date set by the Designee for opening the Formal Bids received. All other Notices Inviting Bids or Requests for Bids shall be published through the City bidding website for at least ten days before the time and date set by the Designee for opening the Bids received, unless otherwise exempted by the Item #4. Page 19
Meeting Date: 6/14/2022 / Packet Page #: 195
Awarding Entity. The notice shall include a general description of the Goods, Services or Construction sought to be Procured by the City, shall state where Specifications therefor may be obtained and shall set forth the time and place for a public opening of Formal Bids received timely. The Designee shall, in addition and as practicable, solicit Formal Bids from a sufficient number of responsible prospective bidders whose names appear on the bidders' lists maintained pursuant to Public Contract Code hereof by causing to be sent to them notification that will acquaint them with the Procurement items sought by the City. A Notice Inviting Bids for the procurement of Services or Professional Services may be issued in the form of a Request for Proposals or Request for Qualifications as deemed appropriate by the Designee.

Bids and bid securities, which security shall guarantee the Bid and be forfeited to the City if the Bidder is awarded the Contract but fails or refuses to honor the Bid and execute the Contract documents timely, shall be submitted to the City in the following manner:
(a) For Formal Procurement subject to PCC, the Bids shall be (i) submitted in the manner required by the City as specified in the solicitation document, (ii) accompanied by the type and amount of Bid security prescribed by PCC, (iii) sealed as prescribed in the Notice Inviting Bids or the specifications referenced in the notice, and (iv) submitted to the City's City Clerk Department within the time and in the manner specified by the notice or Specifications.
(b) For Formal Procurement not subject to PCC, the Bid shall be submitted in the form required by the City, accompanied by the type and amount of Bid security specified, sealed, and submitted to the City Clerk Department within the time and manner specified in the notice inviting Bids or the Specifications referenced in the notice.

The Bids shall be opened and referenced as to Bidder identity and amounts Bid in public at the time and place specified in the published notice, and no Bid shall be received or recognized by the Finance Division, which has not been received prior to the time so specified. Bids submitted in response to a Request for Proposals or Request for Qualification shall be opened and evaluated in the manner provided in the Request for Proposals for the Request for Qualifications. If, upon the opening of Bids to provide Goods, Services or Construction not subject to the provisions of PCC, the Designee determines that the actual expenditure therefore would appear to be Twenty-Five Thousand Dollars ($25,000.00) or less, the Designee may convert the Formal Procurement to Informal Procurement procedures for award of a Contract.

After the Bids have been opened and referenced, the Designee shall cause them to be tabulated or, in the case of a Request for Proposals or Request for Qualifications, evaluated in accordance with the criteria established therein.

The Designee may in their discretion reject any and all Bids, or any segregable portions thereof, for any one or more types of Goods, Services or Construction included in the Specifications when the public interest is served thereby, provided Item #4. Page 20
Meeting Date: 6/14/2022 / Packet Page #: 196
specifically that any potential award does not otherwise require consideration by the Awarding Entity.

Contracts procured through Formal Procurement shall be awarded by the Awarding Entity to the Lowest Responsive and Responsible Bidder, except that:
(a) Contracts procured through Formal Procurement may be awarded by the Designee where the procurement is made using Cooperative Procurement methods and a supplemental appropriation is not otherwise required; (b) A Contract for Goods may be awarded to a local Responsive Bidder who is not the Lowest Responsive Bidder pursuant to Section 2.40.090; (c) Contracts procured through Formal Procurement for Services or Professional Services, where a Request for Proposals or Request for Qualifications was used to solicit Bids, shall be awarded by the Awarding Entity in accordance with the evaluation criteria set forth in the Request for Proposals or Request for Qualifications.

All Contracts procured through Formal Procurement shall be approved as to form by the City Attorney and City Council.

Contract bonds executed by good and sufficient sureties authorized to conduct surety business in the State of California and in such amounts as are required by law or deemed adequate to insure the faithful performance of a Contract in the time and manner prescribed therein shall be required of the successful Bidder for all Contracts over $25,000 for Construction, where they are required by law, and in other instances as determined by the Designee. Contract bonds requirements shall be set out in the notice inviting bids or the specifications. "Contract bonds" means performance bonds (or functional equivalent such as supply bonds) to guarantee the Contractor's faithful performance of the awarded Contract in the time, manner and workmanship specified and payment bonds to guarantee the Contractor's payment of claims as prescribed in Section 9550 et seq. of the California Civil Code.

Contracts procured through Formal Procurement shall not be assigned by the Contractor without the written consent of the City Manager. In no event shall a Contract or any part thereof be assigned to a Bidder who was declared not to be Responsive Bidder during consideration of the Bids submitted in response to advertisement for that particular Procurement.

The Designee shall maintain and keep records of all Formal Procurements, including Formal Bids received, in accordance with the applicable City's Record Retention Schedule adopted by the City Council from time to time.

All communications from Bidders shall be directed only to the City representative and in the form as designated in the Notice Inviting Bids. Any communications, whether written or verbal with any City Councilmember or City staff other than the City representative designated in the Notice Inviting Bids, prior to the award of a contract, Item #4. Page 21
Meeting Date: 6/14/2022 / Packet Page #: 197
is strictly prohibited. Bidders violating this section shall be disqualified from consideration and rejected by the Designee.

2.40.090 Procurement of goods.

Acquisition of Goods by a Department under the supervision of the Designee:
(a) Of $50,000 or less may follow the Informal Procurement process; (b) Anticipated to be more than $50,000, shall follow the Formal Procurement process.

The process, forms and systems for the acquisition of Goods, as approved by the Designee and City Manager, shall be included in the City's Administrative Policy.

Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances:
(a) When an emergency arises and Emergency Procurement is undertaken pursuant to Section 2.40.050 hereof;
(b) When the Procurement involved is less than $2,500.00; (c) When the Procurement can only be obtained from a sole source and the Designee is satisfied that the best price, terms and conditions have been negotiated; (d) When the Procurement can only be obtained timely from a single source and the Designee is satisfied that the best price, terms and conditions for the Procurement thereof have been negotiated;
(g) When the Procurement consists of replacement parts for the City's vehicles and other motorized Fleet related equipment;
(h) When Cooperative Purchasing is available and undertaken or when Goods can be obtained through Federal, State and/or other public entity pricing contracts or price agreements;
(i) Where payment for Goods is to be made to a Federal, State, and/or other public entity;
(j) When Goods can be Procured from a Bidder who offers the same or better price, terms and conditions as the Bidder previously offered as the Lowest Responsive Bidder under Competitive Procurement conducted by the City or another public agency, provided that, in the opinion of the Designee, it is in the best interests of the City to do so;
(i) A copy of the solicitation has been obtained from the originating city or public agency and reviewed by the purchasing Designee for compliance with this Section; and
Item #4. Page 22
Meeting Date: 6/14/2022 / Packet Page #: 198
(ii) The purchasing Designee determines that the specifications of the Goods or Services required by the City are not materially different from those specified in the originating city’s or public agency’s solicitation; and (iii) The selected bidder was selected in compliance with the competitive bidding or proposal process requirements of such city or other public agency; and
(iv) The purchasing Designee determines that the competitive bidding or proposal process utilized is at least the same as that contained in this Section; and
The purchasing Designee determines that the competitive bidding or proposal process utilized is at least the same as that contained in this Section; and
(v) The contract resulting from the original solicitation is current or the solicitation is within two (2) years from the date of the City’s order, or written justification is provided justifying use of an older solicitation; and (vi) The purchasing Designee determines that, as a result of piggyback purchasing, the price of the Goods or Services is lower than it would be if purchased directly by the City pursuant to this Chapter. (k) When the Procurement is subject to Section 2.40.070 of this chapter; (l) When the Procurement is subject to Section 2.40.070 (Utility Exception) of this chapter, which generally allows for items peculiar to the needs of the Water Utility to be made through Informal or Negotiated Procurement; (m) When the Procurement is subject to Section 2.40.070 (Library Exception), which generally allows for books, journals, maps, publications and other supplies peculiar to the needs of the library to be made through Informal or Negotiated Procurement;
(n) When the Procurement is for wholesale water commodity, and water transmission purchases by or on behalf of the City's Water Utility Department; (o) When approved by the Designee, the City requires Goods not subject to the PCC, which are of such a nature that suitable technical or performance specifications describing them are not readily available and cannot be developed in a timely manner to meet the needs of the City, in which case the Designee shall be authorized to negotiate with any Person or Persons for the Procurement thereof upon the price, terms and conditions deemed by the Designee to be in the best interest of the City and in doing so may utilize Informal Procurement or Negotiated Procurement process; (p) When the Procurement is for the renewal of maintenance, license(s), support, or a similar need for existing technology systems, including hardware, and the items procured are from the owner/developer of the software/hardware or from a sole source provider, and the Designee is satisfied that the best price, terms and conditions have Item #4. Page 23
Meeting Date: 6/14/2022 / Packet Page #: 199
been negotiated; and
(q) When the Procurement is for the renewal of maintenance, license(s), support, or a similar need for existing technology systems, including hardware, and the items are procured from a vendor/reseller that was originally selected based on the City's procurement standards, provided that 1) the contractor has been used continuously since such selection and 2) if there are not any non-substantive changes to the Procurement and 3) when it is determined by the Designee to be in the best interests of the City to do so;
When the Procurement for Goods are to be procured through the use of Federal or State grant funding, procurement shall be done in accordance with the procedures herein. If the receipt of grant funding is conditioned upon requirements and procedures more strict than as set forth herein, the procedures necessary for the receipt of the grant funding shall be followed. Certain federally funded Procurements are subject to sections 200.317 through 200.327 of Title 2 of the Code of Federal Regulations (CFR). Federally funded Procurements shall follow the applicable CFR provisions, except where this Section provides for a stricter procedure, then the provisions of this Section shall apply. The Department is responsible for compliance with all aspects of grant requirements and shall inform the Designee of any and all grant requirements which affect the expenditure of grant funds and the procurement of Goods, Services, or Construction with grant funds.

In the Designee’s administration of Competitive Procurement pursuant to this chapter, the Designee shall be authorized to give such preferences for Goods, Services or Construction as required to give by applicable State or Federal law, or such preferences as are permitted by such law and specifically provided for from time to time by City Council resolution or ordinance.

Local Preference. In the Procurement of Goods for the City's requirements, five percent (5%) preference shall be given to those vendors who have a local presence in the City of Glendora, provided that price, quality, terms, delivery and service reputation are determined to be equal by the Designee under the criteria set forth in section 2.40.080 hereof. To qualify as a local vendor, the Bidder must certify to the following at the time of Bid submission:
(a) It has fixed facilities with employees located within the City limits; (b) It has a business street address within the City limits (Post Office box or residential address shall not suffice to establish a local presence); (c) All sales tax returns for the Goods purchased must be reported to the State through a business within the geographic boundaries of the City and the City will receive a percentage of sales tax of Goods purchased as is allocable to the City from time to time under then existing state law; and
(d) It has a current City business license.

Item #4. Page 24
Meeting Date: 6/14/2022 / Packet Page #: 200
False certifications shall be immediate grounds for rejection of any Bid or if the Bid is awarded, grounds for voiding the Bid, terminating any Contract, and seeking damages thereto. This local preference shall not be applicable where otherwise prohibited by law, including but not limited to Procurements funded by utility rates and subject to Proposition 218 and/or Proposition 26 and Procurements funded by federal grants.

Recycled Goods Preference. In the Procurement of Goods for the City's requirements, preference shall be given, as the City Council from time to time hereafter directs by resolution or ordinance, to recycled Goods as defined and provided for in such state legislation as the State Assistance for Recycling (STAR) Markets Act of 1989 (commencing at Section 12150 of the California Public Contract Code) and the California Integrated Waste Management Act of 1989 (commencing at Section 40000 of the California Public Resources Code).

2.40.095 Purchase of used equipment.

If opportunities arise to purchase used equipment, such equipment may be purchased without competitive bidding, provided all the following conditions are met:
(a) The equipment being sold is warrantied or, in the case of an “as is, where-is” purchase, there is an inspection by a qualified party who certifies that the condition of the item is acceptable and adequate for efficient city use; (b) The dealer of the equipment is a bona-fide and reputable dealer as verified through reference checks or the equipment is being purchased from another governmental entity;
(c) The selling price of the equipment is less than twenty-five thousand dollars, including tax, installation, freight, and any other additional acquisition costs; (d) If no bids are received from the formal bidding process for the purchase of used equipment with a selling price of over twenty-five thousand dollars, a written request to commence negotiation with a vendor(s) must be submitted to the city manager for approval. Acceptance of the contract is subject to city council approval.

Justification for the sole source purchase of used equipment must be documented and maintained as part of the procurement file.

It is not allowable to purchase used equipment when procedures for the acquisition of new equipment have been circumvented to avoid the competitive bidding process.

2.40.100 Procurement of services
Acquisition of Services by a Department under the supervision of the Designee:
(a) Of $50,000 or less may follow the Informal Procurement process; (b) Anticipated to be more than $50,000, shall follow the Formal Procurement process.

Item #4. Page 25
Meeting Date: 6/14/2022 / Packet Page #: 201
The process, forms and systems used in the acquisition of Services as approved by the Designee and City Manager, shall be included in the City's Administrative Policy.

Competitive Procurement through the Informal Procurement and Formal Procurement process shall not be required in any of the following circumstances:
(a) When an emergency arises and Emergency Procurement is undertaken pursuant to Section 2.40.050 hereof;
(b) When the Procurement involved is less than $2,500;
(c) When the Procurement can only be obtained from a sole source and the Designee is satisfied that the best price, terms and conditions for the Procurement thereof have been negotiated;
(d) When the Procurement can only be obtained timely from a single source and the Designee is satisfied that the best price, terms and conditions for the Procurement thereof have been negotiated;
(e) When the Procurement consists of Services needed for the replacement parts for the City's vehicles and other motorized Fleet related equipment;
(f) When Cooperative Purchasing is available and undertaken or when Services can be obtained through Federal, State and/or other public entity pricing contracts or price agreements;
(i) Where payment for Services is to be made to a Federal, State, and/or other public entity;
(j) When Services, except for Professional Services, can be Procured from a Contractor who offers the same or better price, terms and conditions as the Contractor previously offered as the Lowest Responsive Bidder under Competitive Procurement or negotiations conducted by the City or another public agency, provided that, in the opinion of the Designee, it is in the best interests of the City to do so; (i) A copy of the solicitation has been obtained from the originating city or public agency and reviewed by the purchasing Designee for compliance with this Section; and
(ii) The purchasing Designee determines that the specifications of the Goods or Services required by the City are not materially different from those specified in the originating city’s or public agency’s solicitation; and (iii) The selected bidder was selected in compliance with the competitive bidding or proposal process requirements of such city or other public agency; and
(iv) The purchasing Designee determines that the competitive bidding or proposal process utilized is at least the same as that contained in this Section; and
Item #4. Page 26
Meeting Date: 6/14/2022 / Packet Page #: 202
(v) The purchasing Designee determines that the competitive bidding or proposal process utilized is at least the same as that contained in this Section; and
(vi) The contract resulting from the original solicitation is current or the solicitation is within two (2) years from the date of the City’s order, or written justification is provided justifying use of an older solicitation; and (vii) The purchasing Designee determines that, as a result of piggyback purchasing, the price of the Goods or Services is lower than it would be if purchased directly by the City pursuant to this Chapter. (k) When the Procurement is subject to section 2.40.070 of this chapter. (l) When the Procurement is subject to Section 2.40.070 (Utility Exception) of this chapter, which generally allows for items peculiar to the needs of the Water Utility to be made through Informal or Negotiated Procurement; (m) When the Procurement is subject to Section 2.40.070 (Library Exception), which generally allows for books, journals, maps, publications and other supplies peculiar to the needs of the library to be made through Informal or Negotiated Procurement;
(n) When approved by the Designee, the City requires Services not subject to the PCC, which are of such a nature that suitable technical or performance specifications describing them are not readily available and cannot be developed in a timely manner to meet the needs of the City, in which case the Designee shall be authorized to negotiate with any Person or Persons for the Procurement thereof upon the price, terms and conditions deemed by the Designee to be in the best interest of the City and in doing so may utilize Informal Procurement or Negotiated Procurement process; (o) When the Procurement is for the retention of outside legal counsel and Services;
(p) When the Procurement is for the retention of Services associated with litigation and/or claims, or other such related matters, including but not limited to expert witnesses, arbitrators, mediators, court transcripts, court reporters, process servers, private investigators, court filing and messenger Services, and other legal support Services;
(q) When the Procurement is by the City Manager or designee for an interim Department Head, interim Assistant Department Head or an interim Senior Management employee;
(r) When approved by the Designee and the Procurement is for the hiring of special instructors/performers, including but not limited to classes offered by the Community Services departments.
(s) When the Procurement is for the annual maintenance, license(s), support, or similar need for current technology systems, including hardware, and the items procured are from the owner/developer of the software/hardware or from a sole source provider, and the Designee is satisfied that the best price, terms and conditions have been negotiated;
Item #4. Page 27
Meeting Date: 6/14/2022 / Packet Page #: 203
(t) When the Procurement is for the renewal of maintenance, license(s), support, or a similar need for existing technology systems, including hardware, and the items are procured from a vendor/reseller that was originally selected based on the City's procurement standards, provided that 1) the vendor has been used consecutively since then and 2) if there are any non-substantive changes to the procurement, the Designee is satisfied that the best price, terms and conditions have been negotiated;
(u) When the Competitive Procurement of less than $50,000 for Professional Services is waived with the written approval of the City Manager; and by the Designee to be in the best interest of the City and in doing so may utilize Informal Procurement or Negotiated Procurement process.

When the Procurement of Services are to be procured through the use of Federal or State grant funding, procurement shall be done in accordance with the procedures herein. If the receipt of grant funding is conditioned upon requirements and procedures more strict than as set forth herein, the procedures necessary for the receipt of the grant funding shall be followed. Certain federally funded Procurements are subject to sections 200.317 through 200.327 of Title 2 of the Code of Federal Regulations (CFR). Federally funded Procurements shall follow the applicable CFR provisions, except where this Resolution provides for a stricter procedure, then the provisions of this Resolution shall apply. The Department is responsible for compliance with all aspects of grant requirements and shall inform the Designee of any and all grant requirements which affect the expenditure of grant funds and the procurement of Goods, Services, or Construction with grant funds

2.40.110 Acquisition of construction services
Acquisition of Construction Services shall be completed in conformance with the PCC code. Formal Procurement process and Awarding Entity approval shall be required for acquisition of all Services above $50,000.

The process, forms and systems used to acquire Construction Services, as approved by the Designee and City Manager, shall be included in the City's Administrative Policy.

Item #4. Page 29
Meeting Date: 6/14/2022 / Packet Page #: 205
When the Procurement for Construction Services are to be procured through the use of Federal or State grant funding, procurement shall be done in accordance with the procedures herein. If the receipt of grant funding is conditioned upon requirements and procedures more strict than as set forth herein, the procedures necessary for the receipt of the grant funding shall be followed. Certain federally funded Procurements are subject to sections 200.317 through 200.327 of Title 2 of the Code of Federal Regulations (CFR). Federally funded Procurements shall follow the applicable CFR provisions, except where this Resolution provides for a stricter procedure, then the provisions of this Resolution shall apply. The Using Agency is responsible for compliance with all aspects of grant requirements and shall inform the Designee of any and all grant requirements which affect the expenditure of grant funds and the procurement of Construction Services with grant funds.

2.40.090 Inspection and testing.

The purchasing Designee shall have the authority to supervise the inspection and testing of Goods delivered to determine their conformance with the specifications set forth in the purchase order or contract. The purchasing Designee shall have authority to require chemical and physical tests of samples submitted with bids and samples of deliveries, which are necessary to determine their quality and conformance with specifications. Before payment is authorized, the satisfactory receipt of goods shall be established as prescribed in the administrative regulations governing the processing of purchase orders.

2.40.110 Gratuities.

The offer of any gratuity to an official or employee by any vendor or contractor, or perspective vendor or contractor, shall be cause for declaring such individual or firm to be an irresponsible bidder as provided in Sections 2.40.070 and 2.40.080.

2.40.130 Joint powers agreements.

Goods, and Services may be procured from any other governmental agency with which the city has entered into a joint exercise of powers agreement for such purpose, pursuant to the provisions of Section 6502 of the Government Code, provided:
(a) The sales price of the item to be purchased has been obtained through the competitive bidding process conducted within a previous twelve month period, by the other agency; and
(b) The purchase can be made by the other governmental agency upon the same terms, conditions, and specifications at a lower price then can be obtained by the city through normal purchasing procedures;
(c) The city may combine its bidding or its purchases with those of another governmental entity when economically advantageous to do so. (Ord. 1688 § 2, 1998) Item #4. Page 30
Meeting Date: 6/14/2022 / Packet Page #: 206

2.40.160 Public works contracts.

Public works contracts will abide by the provision of Section 20160 et. seq., of the Public Contract Code of the state.

Item #4. Page 31
Meeting Date: 6/14/2022 / Packet Page #: 207
ORDINANCE NO. 2022-___

AN ORDINANCE OF THE CITY COUNCIL AMENDING SECTIONS

2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING
SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL," OF
THE GLENDORA MUNICIPAL CODE.

THE CITY COUNCIL
City of Glendora, California

THE CITY COUNCIL OF THE CITY OF GLENDORA DOES HEREBY ORDAIN AS FOLLOWS:

WHEREAS, pursuant to Government Code sections 54201 through 54203, local agencies are required to adopt, by ordinance, policies and procedures, including bidding regulations, governing the purchases of supplies and equipment by the local agency; and WHEREAS, the City Council desires revise the Purchasing System of the Glendora Municipal Code to make more efficient the overall rules and regulations related to purchasing and bidding.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA,

CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:

SECTION 1. The City Council hereby adopts Attachment A, the rules and regulations for the administration of the City’s centralized purchasing system.

SECTION 2. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unenforceable by a court of competent jurisdiction, the remaining portions of this Ordinance shall nonetheless remain in full force and effect. The people of the City of Glendora hereby declare that they would have adopted each section, subsection, sentence, clause, phrase, or portion of this Ordinance, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions of this Ordinance be declared invalid or unenforceable.

SECTION 3. The Mayor shall sign this Ordinance and the City Clerk shall attest and certify to the passage and adoption thereof and cause same to be published at least once in the San Gabriel Valley Examiner, a weekly newspaper of general circulation, published in the City of Glendora, which newspaper is hereby designated for that purpose (GC § 40806); and thereupon, and thirty (30) days after its passage, this ordinance shall take effect and be in force.

PASSED, APPROVED and ADOPTED this ___ day of ____, 2022.

City Council of Glendora, California
BY: __________________________________
KAREN K. DAVIS
Mayor
Item #4. Page 32
Meeting Date: 6/14/2022 / Packet Page #: 208
Ordinance _____ Page 2 of 2
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Ordinance was introduced for first reading on the ___ day of June 2022. Thereafter, said Ordinance was duly approved and adopted at a regular meeting of the City Council on the ___ day of June 2022, by the following roll call vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

I further certify that said Ordinance was published as required by law in a newspaper of general circulation in the City of Glendora, California on the 7th day of July 2022.

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #4. Page 33
Meeting Date: 6/14/2022 / Packet Page #: 209

CONSIDER INTRODUCING FOR FIRST READING AN
ORDINANCE AMENDING SECTIONS 2.40.010 THROUGH

2.40.160 TO CHAPTER 2.40 “PURCHASING SYSTEM,’
OF TITLE 2 “ADMINISTRATION AND PERSONNEL,’ OF THE
GLENDORA MUNICIPAL CODE.

Administrative Services – Finance Division
City Council
June 14, 2022
Brittney Aguilar, Account Manager CityOfGlendora.org
Item #4. Page 34
Meeting Date: 6/14/2022 / Packet Page #: 210
2 Background
• On August 27, 2019, strategic plan item 13 – IFSS was identified to complete a comprehensive purchasing policy review. This included, but wasn’t limited to:
– Ordinance review
– Benchmarking dollar approval limits with various agencies – Collaborating with City departments to streamline and identify their principal needs
– Develop methods to purchase from local vendors where
possible
Item #4. Page 35
Meeting Date: 6/14/2022 / Packet Page #: 211
Review Process and Key Recommendations
3 • The recommended changes to the Ordinance are based on a thorough review by City staff which included:
– Analyzing City’s procurement function
– Meetings held with every department to discuss pain points – Compilation of past procurement data
• Primary recommended changes
– Increasing the informal bidding threshold, contract authority, and procurement limits subject to City Council approval.
– Adding definitions of terms cited throughout the Ordinance – Restructuring of the Ordinance for better understanding and transparency Item #4. Page 36
Meeting Date: 6/14/2022 / Packet Page #: 212
Informal Bidding and Contract Authority Threshold Increase 4 Current Thresholds Total Issued Total Dollars Average PO $ Between $1,000 and $25,000 10,746 60,635,866 5,643
Greater than $25,000 1,250 241,913,016 193,530
Grand Total 11,996 $302,548,882 -
Recommended Thresholds Total Issued Total Dollars Average PO $ Less than $2,500 3,931 6,375,810 1,569
Between $2,500 and $25,000 6,815 54,260,056 7,962
Between $25,000 and $50,000 429 15,294,163 35,651
Greater than $50,000 821 226,618,853 276,028
Grand Total 11,996 $302,548,882 -
Item #4. Page 37
Meeting Date: 6/14/2022 / Packet Page #: 213
Structure and Transparency
5 • For better understanding and transparency, the following changes are recommended:
– Section 2.40.015 – Definitions was added
– Sections 2.40.090, 2.40.100, and 2.40.110 was added
• These sections added cover procurement of Goods, Services, and Acquisition of Construction. – Restructuring of the current codified language
• Clarification, expansion, and reduction in redundant language.

Item #4. Page 38
Meeting Date: 6/14/2022 / Packet Page #: 214
6 RECOMMENDATIONS
That the City Council:

1. Open the Public Hearing, accept evidence and testimony presented and, in the absence of substantial evidence to the contrary, consider the following:

Waive full reading, read by title only, and introduce for first reading an Ordinance entitled, "AN ORDINANCE OF THE CITY COUNCIL REVISING SECTIONS

2.40.010 THROUGH 2.40.160 TO CHAPTER 2.40 "PURCHASING SYSTEM," OF TITLE 2 "ADMINISTRATION AND PERSONNEL,' OF THE GLENDORA MUNICIPAL CODE.

Item #4. Page 39
Meeting Date: 6/14/2022 / Packet Page #: 215

CALL TO ORDER
Mayor/Chair Davis called the meeting of the City Council, Successor Agency to the former Community Redevelopment Agency (CRA), and Housing Authority of the City of Glendora to order at 7:00 pm. and called for a moment of silence to remember the tragedy that took place at Robb Elementary School shooting in Uvalde, Texas.

ROLL CALL
Council Members/Commissioners present: Michael Allawos, David Fredendall, Mendell L. Thompson, Mayor Pro Tem/Vice-Chair Gary Boyer and Mayor/Chair Karen K. Davis Council Members/Commissioners absent: None
Staff present: City Manager/Executive Director Adam Raymond, City/Agency Attorney William Wynder, Assistant City Manager Moises Lopez, Administrative Services Director/City Treasurer Marie Ricci, Chief of Police Matt Egan, Public Works Director Alison Sweet, Community Development Director Jeff Kugel, Community Services Director John Aguirre, City Clerk/Communications Director Kathleen Sessman, Library Director Janet Stone (via Zoom), Information Technology Director Sam Robbin (via Zoom), Economic Development and Housing Manager Valerie Velasquez, Assistant Public Works Director Chisom Obegolu, Captain/Sergeant at Arms Matt Williams, Management Analyst Danielle Smith, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, Administrative Assistant Lorena Cordova

CLOSED SESSION - NONE
There were no closed session items.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Reverend Susan Scranton of Grace Episcopal Church.

The Pledge of Allegiance was led by Captain Williams.

STUDENT REPORTS - NONE

1. High School Student Representative Report
Reports and certificates of recognition were presented to Glendora High School representative Nadia Bashier, Charter Oak High School representative Palak Tripathi, and St. Lucy Priory High School representative Olivia Rizk.

City of Glendora Minutes
City Council, Successor Agency and
Housing Authority
Tuesday, May 24, 2022
Council Chamber, 116 E. Foothill Boulevard
Virtually via Zoom ID 9329247224
Item #5. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 216
Minutes Tuesday, May 24, 2022 Page 2 of 9
City Council Meeting City Council, Successor Agency and Housing Authority

REORDERING OF AND ADDITIONS TO THE AGENDA
Mayor Pro Tem/Vice-Chair Boyer requested that Item 8 be conducted after Item 9 and 10. There were no objections.

PUBLIC COMMENT

2. Public Comments received
Mayor/Chair Davis opened the public comment period. Written correspondence and/or requests to provide comments were received from the following: Lisa Long, Dick Swinney, Peter Scott, Dennis Willut, Mike Barron, Page Martin, and Kathy Cady. There was no one else wishing to provide comment; therefore, Mayor/Chair Davis closed the public comment period.

MEMBER STATEMENTS/REPORTS
Council Member/Commissioner Thompson presented an updated on the Goldline expansion and reminded residents to be aware of the contraction on Foothill Boulevard and Grand Avenue; school year coming to an end and reminded residents to be aware of your surroundings as you watch for kids playing and riding their bike as they are released for the summer; and commented on the Uvalde, Texas shooting tragedy.

Council Member/Commissioner Allawos commented on the Uvalde, Texas shooting tragedy; congratulated the Donut Man on celebration of their 50-year anniversary; commented on water reports agendized for tonight and the importance of conserving.

Mayor Pro Tem/Vice-Chair Boyer commented on the Uvalde, Texas shooting tragedy; commented on his participation virtually at the last City Council meeting due to COVID; thanked the Chamber of Commerce for hosting the State of the Schools; commented on the ribbon cutting at Gladstone Park for a new playground and the Glendora Police Departments Cookout with a Cop barbecue at Finkbiner Park; and welcomed new Police Officer Arugeta and Dispatch Zagala.

Council Member/Commissioner Fredendall commented on the Uvalde, Texas shooting tragedy; congratulated upcoming graduates; and commented the upcoming Fairmont Pioneer Cemetery memorial event.

Mayor/Chair Davis commented on Memorial Day and remind resident to remember those who sacrificed themselves for our freedoms; and that 2022 memorial of Officer Louie Pompei has been scheduled for June 9, 2022.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
City Manager Raymond will pass along to the maintenance request for Goddard Middle School to the Glendora Unified School District who own the track which was brought up during public comment and the discussion of the District Attorney will be discussed under Item 11.

SPECIAL ITEMS
Item #5. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 217
Minutes Tuesday, May 24, 2022 Page 3 of 9
City Council Meeting City Council, Successor Agency and Housing Authority

3. Approve a Request from Glendora Trails Committee to Rename the Big Dalton Canyon Campground as the Rowley Wilderness Amphitheater in honor of Mr. Gordon Rowley Staff report and PowerPoint was presented by Management Analyst Smith.

City Council discussion included wanting Norma Rowley incorporated into the recognition; fitting tribute in their honor; support for proposed dedication; and directed staff to replace the damaged Gordon Rowley plaque by the flagpole, located near the amphitheater.

A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Approve a request by the Glendora Trails Committee to rename the Big Dalton Canyon Campground as the Rowley Wilderness Amphitheater in honor of Gordon and Norma Rowley at the recommendation of the Community Services Commission; and 2. Direct staff to replace the damaged flagpole plaque.

An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

PUBLIC HEARINGS

4. A Public Hearing to consider a Resolution to Levy and Collect Assessments from the Glendora Village Business Improvement District for Fiscal Year 2022-23 Mayor Davis read title into the record and opened the Public Hearing.

Staff report was presented by Economic Development and Housing Manager Velasquez with a request to receive public testimony, request the City Clerk tabulate any protests received and announce the results.

Mayor Davis invited public testimony and inquired if any requests have been received. There were no written correspondence and/or requests from participants wishing to provide public testimony; therefore, Mayor Davis closed the Public Hearing.

There were no questions or comments; therefore, Mayor Davis closed the Public Hearing.

City Clerk/Communications Director Sessman reported no protests were received.

A motion was made by David J. Fredendall, seconded by Gary Boyer, in the absence of a majority protest adopt City Council Resolution 2022-18 entitled, “A Resolution of the City Council of the City of Glendora, California, approving the Levy and Collection of Assessments from the Glendora Village Business Improvement District for Fiscal Year 2022-23 as permitted by the Parking and Business Improvement Area Law of 1989 (California Streets and Highway Code Section 36500 et seq.)" A request was made by Mayor Pro Tem Boyer to agendize a discussion regarding feasibility of expanding and changing the Glendora Business Improvement District. City staff was requested to return within three meetings with information on best practices and what other agencies are currently doing relating to business improvement districts to get additional direction from City Council so that it can be taken to Business Improvement District (BID) Advisory board for discussion and input. Request was seconded by Mayor Davis.

Item #5. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 218
Minutes Tuesday, May 24, 2022 Page 4 of 9
City Council Meeting City Council, Successor Agency and Housing Authority An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

CONSENT CALENDAR
A motion was made by Michael Allawos, seconded by David J. Fredendall, to approve Consent Calendar Items 5 - 7 as presented affirming the actions appropriate to each item.

An oral roll call vote was conducted, and the motion Carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

5. Affirm minutes from May 10, 2022 City Council Special Meeting and Regular Joint City Council, Successor Agency for the former Community Redevelopment Agency, and Housing Authority Meeting
RECOMMENDATION: Affirm the minutes as presented.

The City Council, Successor Agency and Housing Authority affirmed the minutes as presented.

6. Consideration of a Resolution allowing for the continued use of "In-Person Hybrid Approach" for City of Glendora Brown Act Public Meetings May 31, 2022 through June 29, 2022 RECOMMENDATION: 1. Adopt a City Council Resolution entitled, “A RESOLUTION RERATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE RE-AUTHORIZING REMOTE

TELECONFERENCE MEETINGS OF THE LEGISLATIVE BODIES OF THE CITY OF GLENDORA FOR THE 30-DAY PERIOD BEGINNING MAY 31, 2022 THROUGH JUNE 29, 2022 PURSUANT TO THE RALPH M. BROWN ACT AND ASSEMBLY BILL NO. 361.” The City Council adopted a City Council Resolution CC 2022-19 entitled, "A RESOLUTION RERATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY GOVERNOR NEWSOM ON MARCH 4, 2020, AND WHEN APPLICABLE RE-AUTHORIZING REMOTE

7. City of Glendora and Glendora Successor Agency Investment Report for April 2022 RECOMMENDATION: Receive and file the Monthly Investment Activity Report for April 2022.

The City Council received and filed the Monthly Investment Activity Report for April 2022.

MEMBER AGENDA ITEMS - NONE

UNFINISHED BUSINESS
Item #5. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 219
Minutes Tuesday, May 24, 2022 Page 5 of 9
City Council Meeting City Council, Successor Agency and Housing Authority Due to a request to reorder the agenda that was without objection Unfinished Items will be conducted in the following order: Item 9, 10 and 8.

8. Adopt a City Council Resolution Implementing a Stage 3 Water Shortage Contingency Plan (Strategic Plan Item 8 - IFSS)
RECOMMENDATION: 1. Approve Resolution Implementing a Stage 3 Water Shortage Contingency Plan; and 2. Direct staff to take appropriate actions as outlined in the adopted 2020 Water Shortage Contingency Plan.

Staff report and PowerPoint was presented by Assistant Public Works Director Obegolu.

City Council discussion included support for adopting the Stage 3 Water Shortage Contingency Plan; water rebates that are available for the community; desire for outreach to be to homeowners and renters; plans by the City for future turf projects; desire for a pro-active approach to water conservation; steps the City can take to conserve and do their part; educational programs and the importance of business and resident participation; Residential areas serviced by outside water agencies; importance of water conservation and hitting these numbers so avoid a worse situation in the future.

A motion was made by David J. Fredendall, seconded by Mendell Thompson, to 1. Implement a Stage 3 Water Shortage Contingency Plan by adopting City Council Resolution CC 2022-20 Entitled “A RESOLUTION OF THE CITY COUNCIL DECLARING A LEVEL 3 WATER SHORTAGE CONTINGENCY AND CALLING FOR ENHANCED WATER CONSERVATION EFFORTS”; and

2. Direct staff to take appropriate actions as outlined in the adopted 2020 Water Shortage Contingency Plan.

9. Groundwater Reliability Partnership Principles of Agreement between Three Valleys Municipal Water District, City of Glendora, and Puente Basin Water Agency (STRATEGIC PLAN ITEM 8-IFSS)
RECOMMENDATION: 1. Approve the Groundwater Reliability Partnership Principles of Agreement with Three Valleys Municipal Water District and Puente Basin Water Agency; and

2. Authorize the City Manager or his designee to execute the agreement including minor and non-substantive changes.

Staff report and PowerPoint was presented by Assistant Public Works Director Obegolu.

City Council discussion included clarification that proposed project will not be creating additional water but will open up the water basin and allow for the additional storage of water; support for working with the agencies to get additional water source; and appreciation for the partnership with the four water agencies to seek other water sources.

A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Approve the Groundwater Reliability Partnership Principles of Agreement with Three Valleys Municipal Water Item #5. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 220
Minutes Tuesday, May 24, 2022 Page 6 of 9
City Council Meeting City Council, Successor Agency and Housing Authority District and Puente Basin Water Agency; and 2. Authorize the City Manager or his designee to execute the agreement including minor and non-substantive changes.

10. Approve Amendment No. 1 to the Agreement with AKM Consulting Engineers for the replacement of North Glendora Reservoir in an amount not to exceed $342,793; Award a Professional Services Agreement to EPD Solutions, Inc. to conduct environmental services for the replacement of North Glendora Reservoir in the amount of $94,622, and approve a supplemental appropriation from the Water Fund in the amount of $521,500 (Strategic Plan Item 8-IFSS)
RECOMMENDATION: 1. Approve Amendment No.1 with AKM Consulting Engineers to conduct final design of North Glendora Reservoir in the amount of $311,630 with a 10% contingency in the amount of $31,163 for a total amount of $342,793; 2. Award a Professional Services Agreement to EPD Solutions, Inc. to conduct environmental services for the North Glendora Reservoir Replacement Project in the amount of 86,020 with a 10% contingency in the amount of $8,602 for a total amount of $94,622; 3. Approve the supplemental appropriation from Water Capital reserves in the amount of $474,465; 4. Approve the amended FY 2021-2026 Capital Improvement Project for North Glendora Reservoir Replacement; 5. Approve and ratify the appropriation from Water Capital reserves in the amount of $47,000 for urgent reservoir and well site improvements; 6. Authorize the City Manager or his designee to execute Amendment No. 1 including minimal and/or non-substantive changes; 7. Authorize the City Manager or his designee to execute Professional Services Agreement with EPD Solutions, Inc. including minimal and/or non-substantive changes; and 8. Authorize the Administrative Services Finance Division to make the necessary budget adjustments.

Staff report and PowerPoint was presented by Assistant Public Works Director Obegolu.

City Council discussion included the confirmation that the proposed timeline fits with regulations by the State; project support; aging infrastructure and possible impacts on project; Glendora water pipe assessment; life term of the underground water pipes; pros and cons of one tank verses two tanks; and tanks storage capacity.

A motion was made by Michael Allawos, seconded by David J. Fredendall, to 1. Approve Amendment No.1 with AKM Consulting Engineers to conduct final design of North Glendora Reservoir in the amount of $311,630 with a 10% contingency in the amount of $31,163 for a total amount of $342,793;

2. Award a Professional Services Agreement to EPD Solutions, Inc. to conduct environmental services for the North Glendora Reservoir Replacement Project in the amount of 86,020 with a 10% contingency in the amount of $8,602 for a total amount of $94,622; 3. Approve the supplemental appropriation from Water Capital reserves in the amount of $474,465; 4. Approve the amended FY 2021-2026 Capital Improvement Project for North Glendora Reservoir Replacement; 5. Approve and ratify the appropriation from Water Capital reserves in the amount of $47,000 for urgent reservoir and well site improvements; 6. Authorize the City Manager or his designee to execute Amendment No. 1 including minimal and/or non-substantive changes; 7. Authorize the City Manager or his designee to execute Professional Services Agreement with EPD Solutions, Inc. including minimal and/or non-substantive changes; and 8. Authorize the Administrative Services Finance Division to make the necessary budget adjustments.

Item #5. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 221
Minutes Tuesday, May 24, 2022 Page 7 of 9
City Council Meeting City Council, Successor Agency and Housing Authority An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

11. Police Quarterly Report on Concealed Weapon Permit Process, Los Angeles County District Attorney and Coyote Management Program (STRATEGIC PLAN ITEM 39-EMO) RECOMMENDATION: 1. Receive, file report, and provide direction to City staff as needed.

Staff report and PowerPoint was presented by Police Chief Egan.

City Council discussion included coyote awareness; getting a carry concealed weapon (CCW) permits and tentative timeline; taking a vote of no confidence with the District Attorney Gaston; coyote and community interactions; and the dangers of feeding wildlife and leave pet food or water outside.

A motion was made by Michael Allawos, seconded by David J. Fredendall, to receive and file the report An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

A request was made by Councilmember Allawos to agendize a discussion for either the June 14, 2022 or June 28, 2022 meetings on taking a vote of no confidence in District Attorney George Gascon and directed staff to prepare a Resolution. Request was seconded by Mayor Pro Tem Boyer.

NEW BUSINESS

12. Award a Professional Services Agreement to Axon, Inc. for the Purchase and Installation of Body Worn Cameras, Digital In-Car Video, and Interview Room Cameras over a five (5) year period in the total amount of $710,000 (Strategic Plan Items; 10-IFSS AND 47-IMCIF) RECOMMENDATION: 1. Award a contract to Axon Enterprise, Inc. for purchase installation of Body-Worn Camera System (BWC), Digital In-Car Video (DIV), and Interview Room Cameras over a five (5) year period in the total amount of $710,000; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

Staff report and PowerPoint was presented by Police Captain Williams.

City Council discussion confirmation that existing data will not be transferred to this new system; manner in which the new data will saved and stored; support for the unified system; and clarification that this project did not go out to BID, as it is being awarded under sole source.

A motion was made by Mendell Thompson, seconded by Michael Allawos, to 1. Award a contract to Axon Enterprise, Inc. for purchase installation of Body-Worn Camera System (BWC), Digital In-Car Video (DIV), and Interview Room Cameras over a five (5) year period in the total amount of $710,000; and 2. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.

Item #5. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 222
Minutes Tuesday, May 24, 2022 Page 8 of 9
City Council Meeting City Council, Successor Agency and Housing Authority An oral roll call vote was conducted, and the motion carried 5 - 0 as follows: AYES: Michael Allawos, David J. Fredendall, Mendell Thompson, Gary Boyer, Karen K. Davis; NOES: (None); ABSENT:
(None); ABSTAIN: (None).

13. Consideration of Resolutions initiating the Tuesday, November 8, 2022 City of Glendora City Council General Municipal Election (Strategic Plan Item 26-EMO) RECOMMENDATION: 1. Adopt a City Council Resolution entitled, "A RESOLUTION OF

THE CITY COUNCIL CALLING AND GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022,

FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF

THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES

AND ADOPTING REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS”; 2. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO DIRECT THE REGISTRARRECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022; AND REQUEST FOR CONSOLIDATION OF THE GENERAL

MUNICIPAL ELECTION WITH ANY COUNTYWIDE ELECTION HELD ON TUESDAY, NOVEMBER 8, 2022”; and 3. Direct the City Clerk to forward certified copies of said resolutions to the County Board of Supervisors and the Registrar of Voters.

Staff report and PowerPoint was presented by City Clerk/Communications Director Sessman.

City Council discussion included discussion on School District elections verses Council Member elections; clarification of what will be listed on ballot; City Council district with open seats; and voting districts.

A motion was made by Michael Allawos, seconded by Mendell Thompson, to 1. Adopt City Council Resolution CC 2022-21 entitled, "A RESOLUTION OF THE CITY COUNCIL CALLING AND

GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022, FOR THE ELECTION OF CERTAIN OFFICERS AS

REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA

RELATING TO GENERAL LAW CITIES AND ADOPTING REGULATIONS FOR CANDIDATES PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS”; 2. Adopt City Council Resolution CC 2022-22 entitled, “A RESOLUTION OF THE CITY COUNCIL

REQUESTING THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES TO

DIRECT THE REGISTRAR-RECORDER/COUNTY CLERK TO ADMINISTER, MANAGE AND OVERSEE THE CITY OF GLENDORA’S GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2022; AND REQUEST FOR CONSOLIDATION OF THE GENERAL

Item #5. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 223
Minutes Tuesday, May 24, 2022 Page 9 of 9
City Council Meeting City Council, Successor Agency and Housing Authority

MEMBER/STAFF CLOSING COMMENTS
Council Member/Commissioner Allawos discussed the upcoming Louie Pompei Memorial Golf Tournament.

City Manager Raymond announced that staff will bring for City Council consideration a Resolution of no confidence in District Attorney George Gascon at the June 28, 2022 City Council meeting, since the June 14, 2022 meeting is already heavy and includes budget items.

Council Member/Commission Thompson commented on public art and regulations and requested that an item be agendized for a future meeting to discussion and review of the City's policy and/or any regulations relating to public art and paintings on side of building. Request was seconded by Council Member Allawos.

ADJOURNMENT
Mayor/Chair Davis adjourned the meeting at 9:59 p.m.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on __________________ by the City Council of the City of Glendora, with the City of Glendora acting as the Successor Agency to the Glendora Community Redevelopment Agency per ABx1 26, codified at Health & Safety Code §34173(a).

Item #5. Page 9
Meeting Date: 6/14/2022 / Packet Page #: 224

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: REVIEW AND AFFIRM DISBURSEMENTS FOR MAY 2022 IN THE AMOUNT OF $7,087,383.67.

RECOMMENDATION
That the City/Authority Council:

1. Review and affirm disbursements for May 2022 in the amount of $7,087,383.67.

EXECUTIVE SUMMARY
For May 2022 the City disbursed the following amounts through accounts payable and payroll.

General
Warrants
Amount Payroll Amount Total
05/06/2022 $ 575,690.22 05/06/2022 $ 546,777.40
05/13/2022 $ 1,044,612.85
05/20/2022 $ 293,443.07 05/20/2022 $ 566,417.49
05/27/2022 $ 4,060,442.64
Total $ 5,974,188.78 Total $ 1,113,194.89 $ 7,087,383.67

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to the Glendora Municipal Code Section 2.20.030 Departmental reports, the Finance Department shall provide a comprehensive report on disbursements, at least on a quarterly basis.

DISCUSSION
Notable disbursements in May include $3,228,542.62 for the principal and interest debt payment for the 2019 pension obligation bond.

FISCAL IMPACT
There is no fiscal impart associated with the recommended action.

ENVIRONMENTAL DETERMINATION
Not Applicable
Prepared By Desiree Hernandez, Sr. Accounting Technician Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Warrant Registers - May
Item #6. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 225

CITY OF GLENDORA
CITY COUNCIL MEETING 6/14/2022
WARRANT REGISTER FOR 5/6/2022
GENERAL WARRANT REGISTER $ 575,690.22
PAYROLL EFT - P/E 5/01/22 $ 546,777.40
TOTAL $ 1,122,467.62
PREPARED BY: Desiree Hernandez

REVIEWED BY
Assistant Finance Director
Warrant Register Notes – Understanding the “Key Org”
Key Org = Fund + Dept
XXXXXXX = XXX + XXXX
First three digits = Fund. The funds are used for this register are listed at the end of each register.

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #6. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 226
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/09/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:51:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220506 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4499 05/06/22 7345 ADOPT A HWY LITTER REMOV 0014101 LITTER REMOVAL/APR 0.00 1,575.00 10001 V4499 05/06/22 7345 ADOPT A HWY LITTER REMOV 5314101 LITTER REMOVAL/APR 0.00 1,575.00 10001 V4499 05/06/22 7345 ADOPT A HWY LITTER REMOV 0014101 LITTER REMOVAL/MAY 0.00 1,575.00 10001 V4499 05/06/22 7345 ADOPT A HWY LITTER REMOV 5314101 LITTER REMOVAL/MAY 0.00 1,575.00 TOTAL CHECK 0.00 6,300.00
10001 V4500 05/06/22 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/APR 0.00 10,327.80 10001 V4501 05/06/22 1282 ARMORCAST PRODUCTS COMPA 5316568 WATER METER BOX/COVER 885.52 11,108.13 10001 V4502 05/06/22 7546 BAY ALARM COMPANY 0017588 ALARM SERVICE 0.00 115.00 10001 V4503 05/06/22 4020 BOOMERANG BLUEPRINT & 5316571 PRINTING SERVICE 40.28 433.23 10001 V4504 05/06/22 1591 CDW GOVERNMENT, INC. 5484019 VMWARE RENEWAL SUPPORT 0.00 15,217.54 10001 V4504 05/06/22 1591 CDW GOVERNMENT, INC. 5484019 ARUBA AP-MNT-B 5.56 59.76 TOTAL CHECK 5.56 15,277.30
10001 V4505 05/06/22 6434 CHARTER COMMUNICATIONS H 5484032 INTERNET SVC/MAY 0.00 380.13 10001 V4505 05/06/22 6434 CHARTER COMMUNICATIONS H 5484032 CABLE TV/APR 0.00 229.75 TOTAL CHECK 0.00 609.88
10001 V4506 05/06/22 5614 CLIENTFIRST CONSULTING G 3219999 ERP SOFTWARE SELECTION 0.00 2,127.50 10001 V4506 05/06/22 5614 CLIENTFIRST CONSULTING G 3219999 ERP SOFTWARE SELECTION 0.00 4,273.75 10001 V4506 05/06/22 5614 CLIENTFIRST CONSULTING G 3219999 ERP SOFTWARE SELECTION 0.00 10,328.75 TOTAL CHECK 0.00 16,730.00
10001 V4507 05/06/22 3590 CWE 2586567 PROF SVC/FEB-MAR 0.00 2,475.00 10001 V4508 05/06/22 3276 DOCU-TRUST 0017581 OFF-SITE STORAGE 0.00 7.20 10001 V4508 05/06/22 3276 DOCU-TRUST 0014010 OFF-SITE STORAGE 0.00 64.94 10001 V4508 05/06/22 3276 DOCU-TRUST 0014216 OFF-SITE STORAGE 0.00 13.98 10001 V4508 05/06/22 3276 DOCU-TRUST 5314216 OFF-SITE STORAGE 0.00 13.99 10001 V4508 05/06/22 3276 DOCU-TRUST 0017581 OFF-SITE STORAGE 0.00 109.49 TOTAL CHECK 0.00 209.60
10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0014216 BUSINESS CARDS 1.79 19.29 10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0014103 BUSINESS CARDS 1.79 19.29 10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0016565 BUSINESS CARDS 3.58 38.58 10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0017076 BUSINESS CARDS 3.59 38.59 10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0016064 BUSINESS CARDS 3.59 38.59 10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0016064 BUSINESS CARDS 3.59 38.59 10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0016064 BUSINESS CARDS 3.59 38.59 10001 V4509 05/06/22 4172 EDMARK GRAPHICS INC. 0016566 BUSINESS CARDS 3.59 38.59 TOTAL CHECK 25.11 270.11
10001 V4510 05/06/22 7110 ENCORE GAS AND SUPPLY 5316570 ACETYLENE EXCHANGE 46.94 554.44 10001 V4511 05/06/22 4397 GEORGE E. BOOTH CO., INC 5316571 SCADA SYSTEM MAINT 35.36 380.36 10001 V4512 05/06/22 1171 GEORGE'S GRAPHICS 0017583 JUMP FEST FLYERS 6.47 65.47 Item #6. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 227
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 05/09/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:51:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220506 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4513 05/06/22 1011 GLENDORA CHAMBER OF COMM 0016008 CITY CONTRACT/MAY 0.00 2,083.33 10001 V4514 05/06/22 1212 GLENDORA TROPHY & ENGRAV 0014000 ENGRAVED MEDALS 4.69 50.49 10001 V4515 05/06/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 65.54 704.85 10001 V4516 05/06/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 613.51 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 118.10 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 218.97 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 225.22 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 342.76 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 348.64 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 451.91 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 635.53 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 653.65 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 837.91 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 861.82 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 1,011.87 10001 V4517 05/06/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/MAR 0.00 1,334.10 TOTAL CHECK 0.00 7,040.48
10001 V4518 05/06/22 1173 INLAND VALLEY HUMANE SOC 0015139 ANIMAL CONTROL/APR 0.00 17,500.00 10001 V4519 05/06/22 5315 JMD 3216565 GOLD LINE ENG/APR 0.00 32,468.65 10001 V4519 05/06/22 5315 JMD 2119999 STAFF AUG SVC/FEB 0.00 640.29 10001 V4519 05/06/22 5315 JMD 0016565 STAFF AUG SVC/FEB 0.00 266.10 10001 V4519 05/06/22 5315 JMD 3219999 DESIGN SERVICES/MAR 0.00 6,544.55 10001 V4519 05/06/22 5315 JMD 0016565 ON-CALL CONSULTANT SER 0.00 607.40 TOTAL CHECK 0.00 40,526.99
10001 V4520 05/06/22 7558 KATHRYN DUNN 2314390 EVENT COORDINATOR/MAR 0.00 1,200.00 10001 V4520 05/06/22 7558 KATHRYN DUNN 2314390 EVENT COORDINATOR/APR 0.00 1,200.00 TOTAL CHECK 0.00 2,400.00
10001 V4521 05/06/22 3836 MOBILE SCREENING SOLUTIO 0014103 DOT DRUG SCREEN 0.00 306.00 10001 V4521 05/06/22 3836 MOBILE SCREENING SOLUTIO 5314103 DOT DRUG SCREEN 0.00 535.00 TOTAL CHECK 0.00 841.00
10001 V4522 05/06/22 6703 ENTHALPY ANALYTICAL LLC 2586575 STORM WATER KITS 0.00 740.00 10001 V4523 05/06/22 7499 MSI CA LLC 0016565 SCANNING & INDEXING 0.00 6,281.25 10001 V4524 05/06/22 7514 MULHOLLAND CONSULTING, I 5309999 MAUNA LOA WATER AND ST 0.00 9,783.50 10001 V4525 05/06/22 7495 ONWARD ENGINEERING 5309999 BENNETT AVE ET AL WATE 0.00 15,087.95 10001 V4526 05/06/22 2181 PINPOINT INDUSTRIES, INC 0014101 SHIPPING CHARGES 0.00 23.63 10001 V4526 05/06/22 2181 PINPOINT INDUSTRIES, INC 0017583 GLENDORASUMMER.COM 10.25 110.25 10001 V4526 05/06/22 2181 PINPOINT INDUSTRIES, INC 0017581 POLOS 20.02 244.95 TOTAL CHECK 30.27 378.83
Item #6. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 228
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 05/09/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:51:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220506 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4527 05/06/22 3930 PLAYNETWORK, INC. 2314390 PLAYNETWORK MEDIA SVC 0.00 359.40 10001 V4528 05/06/22 7241 PRESCREEN SOLUTIONS, INC 0014103 EMPLOYMENT SCREENING 0.00 411.22 10001 V4528 05/06/22 7241 PRESCREEN SOLUTIONS, INC 0014103 EMPLOYMENT SCREENING 0.00 78.90 TOTAL CHECK 0.00 490.12
10001 V4529 05/06/22 6098 PRIORITY LANDSCAPE SERVI 0016582 LANDSCAPING 0.00 560.00 10001 V4529 05/06/22 6098 PRIORITY LANDSCAPE SERVI 0016582 LANDSCAPING 0.00 560.00 TOTAL CHECK 0.00 1,120.00
10001 V4530 05/06/22 7545 PROMOLOCKER, INC. 2297078 900 QTY - POP 3 BUBBLE 0.00 1,391.00 10001 V4531 05/06/22 3750 RANCHO JANITORIAL SUPPLI 0017583 CLEANING SUPPLIES 15.13 162.71 10001 V4532 05/06/22 2027 SECTRAN SECURITY, INC. 5314216 ARMORED SERVICES/APR 0.00 223.85 10001 V4533 05/06/22 4008 STAPLES ADVANTAGE 0016565 OFFICE SUPPLIES 18.65 200.58 10001 V4533 05/06/22 4008 STAPLES ADVANTAGE 0016565 OFFICE SUPPLIES 3.54 38.03 TOTAL CHECK 22.19 238.61
10001 V4534 05/06/22 6657 SUPERION LLC 5484019 FOUR JS RUNTIME - ANNU 0.00 1,190.70 10001 V4535 05/06/22 2710 UNITED MAINTENANCE SYSTE 0017585 JANITORIAL SERVICES 0.00 375.00 10001 V4535 05/06/22 2710 UNITED MAINTENANCE SYSTE 0017583 JANITORIAL SERVICES 0.00 625.00 TOTAL CHECK 0.00 1,000.00
10001 V4536 05/06/22 1244 WEST COAST ARBORISTS, IN 0016584 EMERGENCY RESPONSE 0.00 654.00 10001 V4537 05/06/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 30.99 333.39 10001 V4537 05/06/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 229.65 2,470.25 10001 V4537 05/06/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 760.82 8,183.42 TOTAL CHECK 1,021.46 10,987.06
10001 106675 05/06/22 1125 ATHENS SERVICES 0016566 SWEEPER SERVICES 0.00 200.00 10001 106675 05/06/22 1125 ATHENS SERVICES 5316562 SWEEPER SERVICES 0.00 200.00 TOTAL CHECK 0.00 400.00
10001 106676 05/06/22 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/MAR 0.00 66,340.60 10001 106677 05/06/22 1210 BEE REMOVERS 5316568 BEE REMOVAL 0.00 135.00 10001 106678 05/06/22 TEMP BONITA UNIFIED SCHOOL DI 0017581 SECURITY DEP REFUND 0.00 100.00 10001 106679 05/06/22 2199 BSCC CALIFORNIA 655 OVERPAYMENT 0.00 215.60 10001 106680 05/06/22 TEMP CHRIS KIRBY 0017583 ACTIVITY REFUND 0.00 150.00 10001 106681 05/06/22 1135 CINTAS 2096086 FIRST AID SUPPLIES 9.95 107.04 10001 106682 05/06/22 1402 CMRTA 0014216 MEMBERSHIP RENEWAL 0.00 75.00 10001 106682 05/06/22 1402 CMRTA 5314216 MEMBERSHIP RENEWAL 0.00 75.00 TOTAL CHECK 0.00 150.00
Item #6. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 229
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 05/09/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:51:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220506 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106683 05/06/22 1881 THE COUNSELING TEAM INTE 0014103 PSYCH ASSESSMENTS 0.00 300.00 10001 106684 05/06/22 5298 CUMMINS-ALLISON CORP 5314216 CONTRACT RENEWAL 6.58 645.58 10001 106685 05/06/22 TEMP DAN MCCORMICK 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106686 05/06/22 2199 DEPARTMENT OF JUSTICE 0014103 FINGERPRINTING/MAR 0.00 554.00 10001 106687 05/06/22 TEMP DIANA RUDULPH 5316569 HE WASHER REBATE 0.00 100.00 10001 106688 05/06/22 1841 DIVE/CORR, INC. 5316571 STATE REQUIRED RESERVO 0.00 13,418.00 10001 106689 05/06/22 3434 DOMINGUEZ GENERAL ENGINE 530 ST VLADIMIR, COSSACKS 0.00 -23,129.55 10001 106689 05/06/22 3434 DOMINGUEZ GENERAL ENGINE 5309999 ST VLADIMIR, COSSACKS 0.00 190,912.00 TOTAL CHECK 0.00 167,782.45
10001 106690 05/06/22 TEMP ELIZABETH BLANCO 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106691 05/06/22 5405 YOUNGBLOOD & ASSOCIATES 0015126 POLYGRAPH EXAMINATION 0.00 350.00 10001 106692 05/06/22 1006 FEDEX 0014103 FED EX SHIPMENT 0.00 37.29 10001 106693 05/06/22 2389 FCC FINE ARTS ACADEMY 0017583 COMM SVC EDUCATN CLSS 0.00 5,298.75 10001 106694 05/06/22 4959 FRONTIER 5484032 TELEPHONE SVC/MAY 0.00 78.02 10001 106694 05/06/22 4959 FRONTIER 5484019 TELEPHONE SVC/MAY 0.00 7,106.44 10001 106694 05/06/22 4959 FRONTIER 5484032 TELEPHONE SVC/MAY 0.00 494.83 TOTAL CHECK 0.00 7,679.29
10001 106695 05/06/22 1752 HACH COMPANY 5316571 CHLORINATION SUPPLIES 30.63 329.49 10001 106695 05/06/22 1752 HACH COMPANY 5316571 CHLORINATION SUPPLIES 21.38 229.97 TOTAL CHECK 52.01 559.46
10001 106696 05/06/22 TEMP JAUREGUI & CULVER INC. 655 WMP DEPOSIT REFUND 0.00 10,000.00 10001 106697 05/06/22 TEMP JIM ROY 655 GRADING BOND REFUND 0.00 10,099.20 10001 106698 05/06/22 TEMP KEVIN STELLWAY 0016064 PERMIT REFUND 0.00 199.27 10001 106698 05/06/22 TEMP KEVIN STELLWAY 2606064 PERMIT REFUND 0.00 19.93 10001 106698 05/06/22 TEMP KEVIN STELLWAY 655 PERMIT REFUND 0.00 23.91 TOTAL CHECK 0.00 243.11
10001 106699 05/06/22 4265 LA COUNTY SHERRIF'S DEPA 0015134 INMATE MEAL SVC/MAR 0.00 411.28 10001 106700 05/06/22 5336 FSP DESIGNS 0015126 FSET HATS 18.53 382.53 10001 106701 05/06/22 TEMP MIKE LAFFIN 5316569 IRR CONTROLLER REBATE 0.00 110.00 10001 106702 05/06/22 6757 NICOLE KLINGLER 531 UB REFUND 0.00 25.00 10001 106703 05/06/22 1921 OFFICE DEPOT 0014010 OFFICE SUPPLIES 2.05 22.04 Item #6. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 230
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 05/09/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:51:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220506 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106703 05/06/22 1921 OFFICE DEPOT 5314010 OFFICE SUPPLIES 2.05 22.04 10001 106703 05/06/22 1921 OFFICE DEPOT 2096086 OFFICE SUPPLIES 0.84 9.02 10001 106703 05/06/22 1921 OFFICE DEPOT 0014010 OFFICE SUPPLIES 0.00 10.02 10001 106703 05/06/22 1921 OFFICE DEPOT 5314010 OFFICE SUPPLIES 0.00 10.02 10001 106703 05/06/22 1921 OFFICE DEPOT 0014101 OFFICE SUPPLIES 4.21 45.27 10001 106703 05/06/22 1921 OFFICE DEPOT 5414220 OFFICE SUPPLIES 6.15 66.14 10001 106703 05/06/22 1921 OFFICE DEPOT 2096086 OFFICE SUPPLIES 9.94 106.88 10001 106703 05/06/22 1921 OFFICE DEPOT 0017583 OFFICE SUPPLIES 0.57 6.09 TOTAL CHECK 25.81 297.52
10001 106704 05/06/22 1319 RAYNE WATER CONDITIONING 5316571 SOFT WATER SVC/MAY 0.00 138.25 10001 106705 05/06/22 2829 S&S WORLDWIDE INC 0017583 24 SETS OF DIFFERENT C 270.32 2,907.58 10001 106706 05/06/22 TEMP SCOTT PERONE 0016064 PLAN CHECK REFUND 0.00 365.92 10001 106707 05/06/22 1027 SOCALGAS 5316571 GAS SERVICE/APR 0.00 15.29 10001 106708 05/06/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 32.40 10001 106708 05/06/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 64.44 10001 106708 05/06/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 76.38 10001 106708 05/06/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 12.66 10001 106708 05/06/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/APR 0.00 1,216.52 10001 106708 05/06/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 171.12 TOTAL CHECK 0.00 1,573.52
10001 106709 05/06/22 4532 SPOK INC. 5316571 TELEPHONE SVC/APR 0.00 20.76 10001 106710 05/06/22 1236 STETSON ENGINEERS INC. 5316567 PROF SVCS/MAR 0.00 999.00 10001 106711 05/06/22 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/MAR 0.00 95.76 10001 106712 05/06/22 2620 U.S. BANK CORPORATE PAYM 0014306 CAL CARD PURCHASE/APR 0.00 69,513.35 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICES 0.00 9.48 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICES 0.00 9.48 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICES 0.00 9.48 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICES 0.00 9.48 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICES 0.00 9.48 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICES 0.00 9.48 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICES 0.00 9.49 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICES 0.00 9.49 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICES 0.00 18.96 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICES 0.00 18.96 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICES 0.00 18.96 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICES 0.00 18.99 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 5316571 UNIFORM SERVICES 0.00 100.00 10001 106713 05/06/22 1924 UNIFIRST CORPORATION 5316570 UNIFORM SERVICES 0.00 103.84 TOTAL CHECK 0.00 355.57
10001 106714 05/06/22 6859 UNION STATION HOMELESS S 2627585 HOMELESS SERVICES 0.00 4,371.04 10001 106714 05/06/22 6859 UNION STATION HOMELESS S 2627585 HOMELESS SERVICES 0.00 4,723.60 Item #6. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 231
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 05/09/2022 CITY OF GLENDORA ACCTPA21
TIME: 11:51:33 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220506 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106714 05/06/22 6859 UNION STATION HOMELESS S 2627585 HOMELESS SERVICES 0.00 4,727.69 10001 106714 05/06/22 6859 UNION STATION HOMELESS S 2627585 HOMELESS SERVICES 0.00 6,726.69 TOTAL CHECK 0.00 20,549.02
10001 106715 05/06/22 1029 VERIZON WIRELESS 5484032 TELEPHONE SVC/APR 0.00 1,354.92 10001 106716 05/06/22 7153 WILLIAM TURNLEY 0014306 RETIREE MEDICAL REIMB 0.00 144.00 10001 106716 05/06/22 7153 WILLIAM TURNLEY 5314306 RETIREE MEDICAL REIMB 0.00 56.00 TOTAL CHECK 0.00 200.00
10001 106717 05/06/22 2580 XEROX CORPORATION 0017080 COPIER SVC/MAR 0.00 82.33 10001 106717 05/06/22 2580 XEROX CORPORATION 0014101 COPIER SVC/MAR 0.00 83.59 10001 106717 05/06/22 2580 XEROX CORPORATION 0014103 COPIER SVC/MAR 0.00 83.59 10001 106717 05/06/22 2580 XEROX CORPORATION 0016582 COPIER SVC/MAR 0.00 151.64 10001 106717 05/06/22 2580 XEROX CORPORATION 0016561 COPIER SVC/MAR 0.00 157.75 10001 106717 05/06/22 2580 XEROX CORPORATION 0016051 COPIER SVC/MAR 0.00 157.76 10001 106717 05/06/22 2580 XEROX CORPORATION 0015133 COPIER SVC/MAR 0.00 259.27 10001 106717 05/06/22 2580 XEROX CORPORATION 5316567 COPIER SVC/MAR 0.00 259.27 10001 106717 05/06/22 2580 XEROX CORPORATION 0015133 COPIER SVC/MAR 0.00 259.27 10001 106717 05/06/22 2580 XEROX CORPORATION 0016561 COPIER SVC/MAR 0.00 118.20 10001 106717 05/06/22 2580 XEROX CORPORATION 0014216 COPIER SVC/MAR 0.00 142.94 10001 106717 05/06/22 2580 XEROX CORPORATION 0014010 COPIER SVC/MAR 0.00 143.14 10001 106717 05/06/22 2580 XEROX CORPORATION 5314010 COPIER SVC/MAR 0.00 143.14 10001 106717 05/06/22 2580 XEROX CORPORATION 0014010 COPIER SVC/MAR 0.00 378.50 10001 106717 05/06/22 2580 XEROX CORPORATION 5314010 COPIER SVC/MAR 0.00 378.50 10001 106717 05/06/22 2580 XEROX CORPORATION 0015133 COPIER SVC/MAR 0.00 351.69 10001 106717 05/06/22 2580 XEROX CORPORATION 0016565 COPIER SVC/MAR 0.00 351.69 10001 106717 05/06/22 2580 XEROX CORPORATION 5314216 COPIER SVC/MAR 0.00 308.13 10001 106717 05/06/22 2580 XEROX CORPORATION 0017076 COPIER SVC/MAR 0.00 329.31 10001 106717 05/06/22 2580 XEROX CORPORATION 0017581 COPIER SVC/MAR 0.00 263.92 TOTAL CHECK 0.00 4,403.63
TOTAL CASH ACCOUNT 2,587.72 575,690.22
TOTAL FUND 2,587.72 575,690.22
TOTAL REPORT 2,587.72 575,690.22
Item #6. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 232
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/09/2022 CITY OF GLENDORA VENCHK11
TIME: 11:42:36 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 85,553.54
209 PROP A TRANSIT FUND 222.94
255 MEASURE M 37.93
260 PLAN MAINT FEES 19.93
262 AMERICAN RESCUE PLAN FUND 20,549.02
530 WATER CAPITAL PROJECTS 167,782.45
531 WATER OPERATIONS FUND 85,379.40
541 WORKERS COMPENSATION FUND 66.14
548 TECHNOLOGY FUND 9,034.21
655 TRUST FUND 20,338.71
TOTAL REPORT 388,984.27
Item #6. Page 9
Meeting Date: 6/14/2022 / Packet Page #: 233
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/06/2022 CITY OF GLENDORA VENCHK11
TIME: 09:11:47 VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 45,262.83
211 PROP C TRANSIT FUND 640.29
229 LIBRARY FOUNDATION 1,391.00
231 GLENDORA VILLAGE BUS DIST 2,759.40
258 MEASURE W 3,215.00
321 CAPITAL PROJECTS FUND 55,743.20
530 WATER CAPITAL PROJECTS 24,871.45
531 WATER OPERATIONS FUND 35,744.90
548 TECHNOLOGY FUND 17,077.88
TOTAL REPORT 186,705.95
Item #6. Page 10
Meeting Date: 6/14/2022 / Packet Page #: 234

CITY OF GLENDORA
CITY COUNCIL MEETING 6/14/2022
WARRANT REGISTER FOR 5/13/2022
GENERAL WARRANT REGISTER $ 1,044,612.85
PAYROLL EFT $ -
TOTAL $ 1,044,612.85
PREPARED BY: Desiree Hernandez

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #6. Page 11
Meeting Date: 6/14/2022 / Packet Page #: 235
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 08:42:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220513 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4538 05/13/22 3700 A & P COMPLIANCE TESTING 5496563 EMERGENCY REPAIRS 0.00 2,451.50 10001 V4539 05/13/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/APR 0.00 50.00 10001 V4539 05/13/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/FEB 0.00 180.00 10001 V4539 05/13/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/FEB 0.00 225.00 TOTAL CHECK 0.00 455.00
10001 V4540 05/13/22 3315 BADGE FRAME INC. 0015126 ENGRAVED NAME PLATE 16.49 243.88 10001 V4541 05/13/22 4020 BOOMERANG BLUEPRINT & 5316571 PRINTING SERVICE 1.48 15.93 10001 V4542 05/13/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 18.97 244.77 10001 V4542 05/13/22 1541 CLEAN SWEEP SUPPLY CO., 0016562 CLEANING SUPPLIES 14.13 152.03 TOTAL CHECK 33.10 396.80
10001 V4543 05/13/22 4547 CSG CONSULTANTS INC 0016064 BLDG PLAN REVIEW/MAR 0.00 22,102.15 10001 V4544 05/13/22 4172 EDMARK GRAPHICS INC. 0015126 BUSINESS CARDS 12.81 137.81 10001 V4545 05/13/22 4550 SHEILA JENNINGS GANINO 0017583 COMM SVC EDUCATN CLSS 0.00 2,821.87 10001 V4546 05/13/22 4397 GEORGE E. BOOTH CO., INC 5316571 SCADA SYSTEM MAINT 0.00 900.00 10001 V4547 05/13/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 5.93 63.91 10001 V4547 05/13/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 1.24 13.41 10001 V4547 05/13/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 14.61 157.06 TOTAL CHECK 21.78 234.38
10001 V4548 05/13/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 11.53 181.53 10001 V4548 05/13/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 0.00 55.00 TOTAL CHECK 11.53 236.53
10001 V4549 05/13/22 2552 LAW ENFORCEMENT MEDICAL 0015128 BLOOD DRAW SERVICE 0.00 540.00 10001 V4550 05/13/22 1977 PASCO DOORS 0016566 DOOR REPAIR 0.64 483.14 10001 V4551 05/13/22 5297 PERFORMANCE TRUCK REPAIR 5496563 VEHICLE REPAIR/MAINT 234.67 4,769.17 10001 V4552 05/13/22 3750 RANCHO JANITORIAL SUPPLI 0017588 CLEANING SUPPLIES 5.44 58.50 10001 V4553 05/13/22 5062 THE SAUCE CREATIVE SERVI 0017583 JUMP FEST PRINTING 0.00 175.00 10001 V4553 05/13/22 5062 THE SAUCE CREATIVE SERVI 0017583 JUMP FEST BANNER 26.24 427.24 TOTAL CHECK 26.24 602.24
10001 V4554 05/13/22 4008 STAPLES ADVANTAGE 0016566 OFFICE SUPPLIES 0.79 8.47 10001 V4554 05/13/22 4008 STAPLES ADVANTAGE 0016566 OFFICE SUPPLIES 4.48 48.16 TOTAL CHECK 5.27 56.63
10001 V4555 05/13/22 2863 UNIVAR USA INC 5316571 FY 21-22 BULK SALT FOR 733.39 7,888.43 10001 V4556 05/13/22 1244 WEST COAST ARBORISTS, IN 0016584 TREE & STUMP REMOVAL 0.00 2,830.00 10001 V4556 05/13/22 1244 WEST COAST ARBORISTS, IN 0016584 CREW RENTAL 0.00 3,947.00 Item #6. Page 12
Meeting Date: 6/14/2022 / Packet Page #: 236
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 05/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 08:42:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220513 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4556 05/13/22 1244 WEST COAST ARBORISTS, IN 0016584 EMERGENCY RESPONSE 0.00 5,216.50 10001 V4556 05/13/22 1244 WEST COAST ARBORISTS, IN 0016584 PALM PRUNE 0.00 16,236.00 TOTAL CHECK 0.00 28,229.50
10001 V4557 05/13/22 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 0.00 139,274.75 10001 V4558 05/13/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 04/03 0.00 147,879.92 10001 V4558 05/13/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 05/22 0.00 158,379.08 10001 V4558 05/13/22 1110 CA.PUBLIC EMPLOYEES RETI 0014306 PERS HEALTH 05/22 0.00 8,463.14 10001 V4558 05/13/22 1110 CA.PUBLIC EMPLOYEES RETI 5314306 PERS HEALTH 05/22 0.00 3,130.20 10001 V4558 05/13/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS HEALTH 05/22 0.00 5,456.24 TOTAL CHECK 0.00 323,308.58
10001 V4559 05/13/22 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 360.00 10001 V4560 05/13/22 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 2,445.12 10001 V4560 05/13/22 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 450.00 TOTAL CHECK 0.00 2,895.12
10001 V4561 05/13/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 21,246.05 10001 V4561 05/13/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 235.00 TOTAL CHECK 0.00 21,481.05
10001 V4562 05/13/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 75.00 10001 V4562 05/13/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,775.00 10001 V4562 05/13/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 88.13 TOTAL CHECK 0.00 2,938.13
10001 V4563 05/13/22 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V4564 05/13/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 180.00 10001 V4564 05/13/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 88.60 10001 V4564 05/13/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 10,295.34 TOTAL CHECK 0.00 10,563.94
10001 V4565 05/13/22 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 590.75 10001 V4565 05/13/22 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,068.48 TOTAL CHECK 0.00 1,659.23
10001 106718 05/13/22 1300 A-1 PARTY 0016554 CANOPIES FOR EARTH DAY 0.00 2,870.00 10001 106719 05/13/22 TEMP ABOVE ALL CONSTRUCTION I 001 PERMIT REFUND 0.00 0.50 10001 106719 05/13/22 TEMP ABOVE ALL CONSTRUCTION I 001 PERMIT REFUND 0.00 1.00 10001 106719 05/13/22 TEMP ABOVE ALL CONSTRUCTION I 0016064 PERMIT REFUND 0.00 3.57 10001 106719 05/13/22 TEMP ABOVE ALL CONSTRUCTION I 2606064 PERMIT REFUND 0.00 7.64 10001 106719 05/13/22 TEMP ABOVE ALL CONSTRUCTION I 655 PERMIT REFUND 0.00 9.16 10001 106719 05/13/22 TEMP ABOVE ALL CONSTRUCTION I 0016064 PERMIT REFUND 0.00 71.30 TOTAL CHECK 0.00 93.17
10001 106720 05/13/22 TEMP ALBERT JUANICO 0017583 ACTIVITY REFUND 0.00 230.00 10001 106721 05/13/22 TEMP AMIN KHADEMI 0015126 UNIFORM REIMB 0.00 60.21 Item #6. Page 13
Meeting Date: 6/14/2022 / Packet Page #: 237
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 05/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 08:42:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220513 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106722 05/13/22 7594 ANA GONZALEZ 531 UB REFUND 0.00 59.90 10001 106723 05/13/22 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/APR 0.00 3,757.00 10001 106724 05/13/22 TEMP CASEY O' GORMAN 0015126 UNIFORM REIMB 0.00 186.31 10001 106725 05/13/22 TEMP CHENLY LAM 5316569 HE WASHER REBATE 0.00 100.00 10001 106726 05/13/22 4349 CODE 5 GROUP LLC 0015128 QTRLY TRACKNG/MAY-JUL 0.00 1,050.00 10001 106727 05/13/22 1311 COVINA IRRIGATING COMPAN 5316571 CAPACITY IMPR CHARGE 0.00 2,349.25 10001 106728 05/13/22 7595 DANIEL MARTINEZ 531 UB REFUND 0.00 49.96 10001 106729 05/13/22 TEMP DEENA OCHOA 0017583 ACTIVITY REFUND 0.00 230.00 10001 106730 05/13/22 TEMP DOWD INDUSTRIES CORPORAT 001 PERMIT REFUND 0.00 1.00 10001 106730 05/13/22 TEMP DOWD INDUSTRIES CORPORAT 001 PERMIT REFUND 0.00 2.96 10001 106730 05/13/22 TEMP DOWD INDUSTRIES CORPORAT 0016064 PERMIT REFUND 0.00 18.16 10001 106730 05/13/22 TEMP DOWD INDUSTRIES CORPORAT 2606064 PERMIT REFUND 0.00 38.54 10001 106730 05/13/22 TEMP DOWD INDUSTRIES CORPORAT 655 PERMIT REFUND 0.00 46.24 10001 106730 05/13/22 TEMP DOWD INDUSTRIES CORPORAT 0016064 PERMIT REFUND 0.00 363.25 TOTAL CHECK 0.00 470.15
10001 106731 05/13/22 TEMP ELIE BILIKIAN 5316569 POOL COVER REBATE 0.00 50.00 10001 106732 05/13/22 5405 YOUNGBLOOD & ASSOCIATES 0015126 POLYGRAPH EXAMINATION 0.00 350.00 10001 106733 05/13/22 1818 GENTRY BROTHERS INC. 5309999 CULLEN AVENUE WATER AN 0.00 11,481.27 10001 106733 05/13/22 1818 GENTRY BROTHERS INC. 2569999 CULLEN AVENUE WATER AN 0.00 122,022.75 10001 106733 05/13/22 1818 GENTRY BROTHERS INC. 3219999 CULLEN AVENUE WATER AN 0.00 148,088.38 TOTAL CHECK 0.00 281,592.40
10001 106734 05/13/22 4848 GINO MUNOZ PRODUCTIONS 0017583 JUMP FEST DJ 0.00 500.00 10001 106735 05/13/22 1752 HACH COMPANY 5316571 CHLORINATION SUPPLIES 48.54 522.25 10001 106736 05/13/22 7591 HAO CHEN 531 UB REFUND 0.00 82.79 10001 106737 05/13/22 TEMP HELEN CONCANNON 5316569 HE WASHER REBATE 0.00 100.00 10001 106738 05/13/22 TEMP HIAM PARKER 655 WMP DEPOSIT REFUND 0.00 3,673.80 10001 106739 05/13/22 1233 INLAND EMPIRE STAGES, LT 2097581 TRIPS & TOURS TRANSPOR 0.00 835.33 10001 106740 05/13/22 1180 INNOVATIVE PRINTING CONC 0015133 PARKING CITATIONS 261.22 3,075.92 10001 106741 05/13/22 7590 JENNIFER BRIDGES 531 UB REFUND 0.00 112.56 10001 106742 05/13/22 TEMP JESUS CERVANTES 0017581 SECURITY DEP REFUND 0.00 280.00 Item #6. Page 14
Meeting Date: 6/14/2022 / Packet Page #: 238
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 05/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 08:42:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220513 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106743 05/13/22 3141 KEYSER MARSTON ASSOCIATE 2906059 PROF SVC/MAR 0.00 2,078.75 10001 106744 05/13/22 7338 THE GROWING PATH, LLC 0017583 COMM SVC EDUCATN CLSS 0.00 2,821.87 10001 106745 05/13/22 TEMP LAUREN EDEN 0017583 ACTIVITY REFUND 0.00 170.00 10001 106746 05/13/22 TEMP MICHAEL HENDERSON 0015126 JLR APPRECIATION SUPP 0.00 306.48 10001 106747 05/13/22 7593 OYURI TIRRE 531 UB REFUND 0.00 141.82 10001 106748 05/13/22 1927 PORAC 0014103 MAGAZINE SUBSCRIPTION 0.00 34.00 10001 106749 05/13/22 TEMP RAI PRADIT 0017583 ACTIVITY REFUND 0.00 99.00 10001 106750 05/13/22 3929 RAIN BIRD INTERNATIONAL 0016582 ANNUAL DATA PLAN 0.00 10,580.00 10001 106750 05/13/22 3929 RAIN BIRD INTERNATIONAL 2056584 ANNUAL DATA PLAN 0.00 19,685.00 TOTAL CHECK 0.00 30,265.00
10001 106751 05/13/22 7592 RICHARD REHFELD 531 UB REFUND 0.00 18.45 10001 106752 05/13/22 TEMP ROSS E HAGAN 0016064 PERMIT REFUND 0.00 1,460.60 10001 106753 05/13/22 1024 SAN GABRIEL VALLEY EXAMI 0014010 APR 2022 PUB NOTICES 0.00 426.25 10001 106753 05/13/22 1024 SAN GABRIEL VALLEY EXAMI 5314010 APR 2022 PUB NOTICES 0.00 426.25 10001 106753 05/13/22 1024 SAN GABRIEL VALLEY EXAMI 0016584 APR 2022 PUB NOTICES 0.00 176.00 10001 106753 05/13/22 1024 SAN GABRIEL VALLEY EXAMI 0016051 APR 2022 PUB NOTICES 0.00 159.50 10001 106753 05/13/22 1024 SAN GABRIEL VALLEY EXAMI 2589999 APR 2022 PUB NOTICES 0.00 341.00 10001 106753 05/13/22 1024 SAN GABRIEL VALLEY EXAMI 2126056 APR 2022 PUB NOTICES 0.00 429.00 TOTAL CHECK 0.00 1,958.00
10001 106754 05/13/22 4276 SECURITY PUBLIC STORAGE- 2314390 RENT 5/22-6/21 0.00 216.00 10001 106755 05/13/22 1224 PECK ROAD GRAVEL 2056562 TIPPING 237386 237380 0.00 360.00 10001 106756 05/13/22 1027 SOCALGAS 0016582 GAS SERVICE/APR 0.00 19.65 10001 106756 05/13/22 1027 SOCALGAS 5496563 GAS SERVICE/APR 0.00 42.82 TOTAL CHECK 0.00 62.47
10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0017080 ELECTRIC UTILITY/MAR 0.00 1,229.29 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 62.81 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0016566 ELECTRIC UTILITY/MAR 0.00 2,072.59 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/APR 0.00 4,254.12 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0017076 ELECTRIC UTILITY/MAR 0.00 4,917.17 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/MAR 0.00 7,607.19 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/MAR 0.00 8,065.11 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 2026562 ELECTRIC UTILITY/MAR 0.00 29,320.90 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 5316571 ELECTRIC UTILITY/MAR 0.00 30,135.75 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 5316566 ELECTRIC UTILITY/MAR 0.00 654.06 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 5496563 ELECTRIC UTILITY/MAR 0.00 669.02 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 2056562 ELECTRIC UTILITY/MAR 0.00 133.38 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 68.49 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 69.33 Item #6. Page 15
Meeting Date: 6/14/2022 / Packet Page #: 239
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 05/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 08:42:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220513 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 70.60 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/APR 0.00 73.11 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 5316570 ELECTRIC UTILITY/MAR 0.00 -184.46 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/MAR 0.00 -41.09 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/APR 0.00 -40.50 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/APR 0.00 -40.37 10001 106757 05/13/22 1225 SOUTHERN CALIFORNIA EDIS 202B6584 ELECTRIC UTILITY/APR 0.00 -40.21 TOTAL CHECK 0.00 89,056.29
10001 106758 05/13/22 2038 SPARKLETTS 0016582 DRINKING WATER/APR 0.00 41.57 10001 106758 05/13/22 2038 SPARKLETTS 0017583 DRINKING WATER/APR 0.00 7.00 10001 106758 05/13/22 2038 SPARKLETTS 0017588 DRINKING WATER/APR 0.00 7.00 10001 106758 05/13/22 2038 SPARKLETTS 2096086 DRINKING WATER/APR 0.00 133.49 10001 106758 05/13/22 2038 SPARKLETTS 0017585 DRINKING WATER/APR 0.00 160.97 10001 106758 05/13/22 2038 SPARKLETTS 0016561 DRINKING WATER/APR 0.00 167.46 10001 106758 05/13/22 2038 SPARKLETTS 0017581 DRINKING WATER/APR 0.00 100.29 10001 106758 05/13/22 2038 SPARKLETTS 0014101 DRINKING WATER/APR 0.00 107.52 10001 106758 05/13/22 2038 SPARKLETTS 0015126 DRINKING WATER/APR 0.00 110.50 10001 106758 05/13/22 2038 SPARKLETTS 5314216 DRINKING WATER/APR 0.00 66.99 10001 106758 05/13/22 2038 SPARKLETTS 0014216 DRINKING WATER/APR 0.00 67.00 TOTAL CHECK 0.00 969.79
10001 106759 05/13/22 4580 STERICYCLE, INC. 0015134 PICKUP SVC/BIO-HAZARD 0.00 95.10 10001 106760 05/13/22 1236 STETSON ENGINEERS INC. 5316567 PROF SVCS/MAR 0.00 799.00 10001 106761 05/13/22 TEMP SUPERIOR ROOF SOLUTIONS 0016064 PERMIT REFUND 0.00 125.25 10001 106761 05/13/22 TEMP SUPERIOR ROOF SOLUTIONS 2606064 PERMIT REFUND 0.00 13.32 10001 106761 05/13/22 TEMP SUPERIOR ROOF SOLUTIONS 655 PERMIT REFUND 0.00 15.98 10001 106761 05/13/22 TEMP SUPERIOR ROOF SOLUTIONS 001 PERMIT REFUND 0.00 0.66 10001 106761 05/13/22 TEMP SUPERIOR ROOF SOLUTIONS 001 PERMIT REFUND 0.00 1.00 10001 106761 05/13/22 TEMP SUPERIOR ROOF SOLUTIONS 0016064 PERMIT REFUND 0.00 6.26 TOTAL CHECK 0.00 162.47
10001 106762 05/13/22 1609 STATE WATER RESOURCES 5316567 D2 CERT RENEWAL 0.00 60.00 10001 106763 05/13/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 57.00 708.00 10001 106763 05/13/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 64.02 807.27 10001 106763 05/13/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 83.81 996.41 TOTAL CHECK 204.83 2,511.68
10001 106764 05/13/22 TEMP TONY FUNG 5316569 HE TOILET REBATE 0.00 100.00 10001 106765 05/13/22 4961 TRANSUNION RISK & ALTERN 0015128 PERSON SEARCH/APR 0.00 171.70 10001 106766 05/13/22 1067 UNITED SITE SERVICES OF 0016582 PORTABLE RENTAL 1.90 104.20 10001 106766 05/13/22 1067 UNITED SITE SERVICES OF 0016582 PORTABLE RENTAL 8.07 217.82 TOTAL CHECK 9.97 322.02
10001 106767 05/13/22 TEMP VALERIE SIMOLA 5316569 HE WASHER REBATE 0.00 100.00 10001 106768 05/13/22 4885 VCA CENTRAL ANIMAL HOSPI 0015127 K-9 MEDICAL CARE 9.48 521.64 Item #6. Page 16
Meeting Date: 6/14/2022 / Packet Page #: 240
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 05/13/2022 CITY OF GLENDORA ACCTPA21
TIME: 08:42:45 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220513 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106769 05/13/22 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 19.83 213.31 10001 106769 05/13/22 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 23.69 254.86 10001 106769 05/13/22 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 23.79 255.86 10001 106769 05/13/22 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 25.35 272.68 TOTAL CHECK 92.66 996.71
10001 106770 05/13/22 3200 HIGGINS CARPET CARE 0016566 CARPET CLEANING 0.00 304.50 10001 106771 05/13/22 2392 AFLAC 970 AFLAC INSURANCE GP 0.00 1,144.51 10001 106771 05/13/22 2392 AFLAC 970 AFLAC INSURANCE IP 0.00 3,516.20 TOTAL CHECK 0.00 4,660.71
10001 106772 05/13/22 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,353.46 10001 106773 05/13/22 1005 DELTA DENTAL OF CALIFORN 970 DELTA DENTAL 04/22 0.00 11,724.68 10001 106774 05/13/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 106774 05/13/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CHECK 0.00 100.00
10001 106775 05/13/22 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 365.00 10001 106776 05/13/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 401.50 10001 106776 05/13/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 134.75 TOTAL CHECK 0.00 536.25
10001 106777 05/13/22 6883 LINCOLN NATIONAL LIFE IN 970 LIFE - 04/22 0.00 7,498.43 10001 106777 05/13/22 6883 LINCOLN NATIONAL LIFE IN 970 LIFE - AD&D 04/22 0.00 472.62 TOTAL CHECK 0.00 7,971.05
10001 106778 05/13/22 7577 LEGALSHIELD 970 LEGAL & ID SHIELD 0.00 654.90 10001 106778 05/13/22 7577 LEGALSHIELD 970 LEGAL ONLY 0.00 419.20 TOTAL CHECK 0.00 1,074.10
10001 106779 05/13/22 1025 STANDARD INSURANCE COMPA 970 VISION 04/22 0.00 2,614.08 TOTAL CASH ACCOUNT 1,729.54 1,044,612.85
TOTAL FUND 1,729.54 1,044,612.85
TOTAL REPORT 1,729.54 1,044,612.85
Item #6. Page 17
Meeting Date: 6/14/2022 / Packet Page #: 241
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/12/2022 CITY OF GLENDORA VENCHK11
TIME: 17:52:15 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 8,463.14
531 WATER OPERATIONS FUND 3,130.20
970 PAYROLL DISBURSEMENT FUND 491,152.38
TOTAL REPORT 502,745.72
Item #6. Page 18
Meeting Date: 6/14/2022 / Packet Page #: 242
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/12/2022 CITY OF GLENDORA VENCHK11
TIME: 17:41:17 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 30,399.33
TOTAL REPORT 30,399.33
Item #6. Page 19
Meeting Date: 6/14/2022 / Packet Page #: 243
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/12/2022 CITY OF GLENDORA VENCHK11
TIME: 17:17:20 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 56,361.90
531 WATER OPERATIONS FUND 8,804.36
549 VEHICLE REPLACEMENT FUND 7,457.20
TOTAL REPORT 72,623.46
Item #6. Page 20
Meeting Date: 6/14/2022 / Packet Page #: 244
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/12/2022 CITY OF GLENDORA VENCHK11
TIME: 17:06:37 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 48,633.39
202 STREET LIGHTING ASSESSMT 29,320.90
202B LANDSCAPE ASSESSMENT -121.08
205 STATE GAS TAX FUNDS 28,782.28
209 PROP A TRANSIT FUND 1,041.93
212 COMMUNITY DEV BLOCK GRANT 429.00
231 GLENDORA VILLAGE BUS DIST 216.00
256 ROAD MAINTENANCE REPAIR 122,022.75
258 MEASURE W 341.00
260 PLAN MAINT FEES 59.50
290 GLENDORA HSG. AUTHORITY 2,078.75
321 CAPITAL PROJECTS FUND 148,088.38
530 WATER CAPITAL PROJECTS 11,481.27
531 WATER OPERATIONS FUND 39,501.57
549 VEHICLE REPLACEMENT FUND 3,223.52
655 TRUST FUND 3,745.18
TOTAL REPORT 438,844.34
Item #6. Page 21
Meeting Date: 6/14/2022 / Packet Page #: 245

CITY OF GLENDORA
CITY COUNCIL MEETING 6/14/2022
WARRANT REGISTER FOR 5/20/2022
GENERAL WARRANT REGISTER $ 293,443.07
PAYROLL EFT - P/E 5/15/22 $ 566,417.49
TOTAL $ 859,860.56
PREPARED BY: Desiree Hernandez

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #6. Page 22
Meeting Date: 6/14/2022 / Packet Page #: 246
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/20/2022 CITY OF GLENDORA ACCTPA21
TIME: 17:25:05 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220520 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4566 05/20/22 3779 ALL CITY MANAGEMENT SERV 0015129 CROSSING GUARD/APR 0.00 10,653.62 10001 V4567 05/20/22 1332 ANIMAL PEST MANAGEMENT S 5316567 PEST CONTROL SVC/APR 0.00 125.00 10001 V4567 05/20/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/APR 0.00 180.00 10001 V4567 05/20/22 1332 ANIMAL PEST MANAGEMENT S 0016566 PEST CONTROL SVC/APR 0.00 100.00 TOTAL CHECK 0.00 405.00
10001 V4568 05/20/22 1125 ATHENS SERVICES 5316570 RMVL OF MIXED WASTE 0.00 11,792.32 10001 V4568 05/20/22 1125 ATHENS SERVICES 0016566 SWEEPER SERVICE 0.00 200.00 10001 V4568 05/20/22 1125 ATHENS SERVICES 5316562 SWEEPER SERVICE 0.00 200.00 TOTAL CHECK 0.00 12,192.32
10001 V4569 05/20/22 6403 AZTECH ELEVATOR COMPANY 0016566 LIBRY ELEV MAINT/MAY 0.00 145.00 10001 V4570 05/20/22 1591 CDW GOVERNMENT, INC. 5484019 PURCHASE OF 5 IPAD TAB 712.12 7,659.67 10001 V4570 05/20/22 1591 CDW GOVERNMENT, INC. 5484019 RECYLING FEE 0.00 20.00 TOTAL CHECK 712.12 7,679.67
10001 V4571 05/20/22 6434 CHARTER COMMUNICATIONS H 5484019 INTERNET SVC/MAY 0.00 1,699.00 10001 V4571 05/20/22 6434 CHARTER COMMUNICATIONS H 2304102 CABLE TV SVC/MAY 0.00 157.00 10001 V4571 05/20/22 6434 CHARTER COMMUNICATIONS H 0016562 CABLE TV SVC/APR 0.00 73.04 10001 V4571 05/20/22 6434 CHARTER COMMUNICATIONS H 0015126 INTERNET SVC/MAY 0.00 25.97 TOTAL CHECK 0.00 1,955.01
10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 7.41 79.72 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 7.41 79.72 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 8.82 94.82 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 10.74 115.49 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 13.80 148.40 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 14.07 151.32 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 18.82 202.42 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 18.82 202.42 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 18.82 202.42 10001 V4572 05/20/22 1541 CLEAN SWEEP SUPPLY CO., 0016566 CLEANING SUPPLIES 23.37 251.39 TOTAL CHECK 142.08 1,528.12
10001 V4573 05/20/22 5614 CLIENTFIRST CONSULTING G 3219999 LAND MGMT TECH/APR 0.00 7,231.25 10001 V4574 05/20/22 1820 COMMERCIAL DOOR COMPANY 2096086 GATE MAINTENANCE 0.00 409.03 10001 V4575 05/20/22 3276 DOCU-TRUST 5314216 OFF-SITE STORAGE 0.00 13.98 10001 V4575 05/20/22 3276 DOCU-TRUST 5314216 OFF-SITE STORAGE 0.00 13.98 10001 V4575 05/20/22 3276 DOCU-TRUST 0014216 OFF-SITE STORAGE 0.00 13.99 10001 V4575 05/20/22 3276 DOCU-TRUST 0014216 OFF-SITE STORAGE 0.00 13.99 TOTAL CHECK 0.00 55.94
10001 V4576 05/20/22 3838 DBS BRAKE SUPPLY 5496563 VEHICLE PARTS/SUPP 5.20 55.95 10001 V4576 05/20/22 3838 DBS BRAKE SUPPLY 5496563 VEHICLE PARTS/SUPP 33.28 357.95 TOTAL CHECK 38.48 413.90
10001 V4577 05/20/22 3485 SOUTHLAND SPORTS OFFICIA 0017583 COMM SVC EDUCATN CLSS 0.00 1,852.50 Item #6. Page 23
Meeting Date: 6/14/2022 / Packet Page #: 247
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 05/20/2022 CITY OF GLENDORA ACCTPA21
TIME: 17:25:05 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220520 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4578 05/20/22 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 6.14 65.97 10001 V4578 05/20/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 6.47 69.67 10001 V4578 05/20/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 4.68 50.33 10001 V4578 05/20/22 1941 GRAINGER 5496563 EQUIPMENT PARTS/SUPP 4.84 52.04 10001 V4578 05/20/22 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 69.82 775.79 10001 V4578 05/20/22 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 23.47 252.47 10001 V4578 05/20/22 1941 GRAINGER 5316571 EQUIPMENT PARTS/SUPP 23.01 262.34 10001 V4578 05/20/22 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 26.48 284.77 10001 V4578 05/20/22 1941 GRAINGER 0016562 EQUIPMENT PARTS/SUPP 16.57 178.29 10001 V4578 05/20/22 1941 GRAINGER 0016566 EQUIPMENT PARTS/SUPP 32.86 353.36 TOTAL CHECK 214.34 2,345.03
10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 125.26 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 318.77 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 19.70 328.96 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 381.72 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 23.42 386.97 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 407.75 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 479.33 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 925.19 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 1,107.90 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 1,219.81 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 1,460.71 10001 V4579 05/20/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/FEB 0.00 106.56 TOTAL CHECK 43.12 7,248.93
10001 V4580 05/20/22 6540 INTELLIGENT FIRE SYSTEMS 5316571 2ND QTR MONITORING 0.00 105.00 10001 V4581 05/20/22 2950 INTER-CON SECURITY SYSTE 0015127 PARKING ENFORCMNT/APR 0.00 16,067.26 10001 V4582 05/20/22 2240 JANWAY COMPANY USA, INC. 2297079 SUMMER CHALLENGE TOTE 0.00 639.08 10001 V4583 05/20/22 5315 JMD 5316565 STAFF AUGMNT SVC/JAN 0.00 14,981.10 10001 V4583 05/20/22 5315 JMD 5316565 STAFF AUGMNT SVC/OCT 0.00 18,934.49 10001 V4583 05/20/22 5315 JMD 5316565 STAFF AUGMNT SVC/DEC 0.00 20,010.50 10001 V4583 05/20/22 5315 JMD 5316565 STAFF AUGMNT SVC/NOV 0.00 24,395.90 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/OCT 0.00 112.48 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/NOV 0.00 615.96 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/JAN 0.00 997.89 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/DEC 0.00 1,092.68 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/JAN 0.00 1,664.56 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/OCT 0.00 2,103.83 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/DEC 0.00 2,223.36 10001 V4583 05/20/22 5315 JMD 0016565 STAFF AUGMNT SVC/NOV 0.00 2,710.73 TOTAL CHECK 0.00 89,843.48
10001 V4584 05/20/22 2944 JOE A. GONSALVES & SON 0016052 PROF LEGISLTV/JUN 0.00 1,750.00 10001 V4584 05/20/22 2944 JOE A. GONSALVES & SON 5316567 PROF LEGISLTV/JUN 0.00 1,750.00 TOTAL CHECK 0.00 3,500.00
10001 V4585 05/20/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 4.61 224.61 10001 V4585 05/20/22 6449 MICHAELS AUTO REPAIR 5496563 VEHICLE MAINT/REPAIR 19.78 310.28 Item #6. Page 24
Meeting Date: 6/14/2022 / Packet Page #: 248
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 05/20/2022 CITY OF GLENDORA ACCTPA21
TIME: 17:25:05 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220520 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 24.39 534.89
10001 V4586 05/20/22 6940 KEENAN & ASSOCIATES 5484019 BENEFIT BRIDGE/MAY 0.00 1,250.00 10001 V4586 05/20/22 6940 KEENAN & ASSOCIATES 5484019 BENEFIT BRIDGE/MAR 0.00 1,250.00 TOTAL CHECK 0.00 2,500.00
10001 V4587 05/20/22 1712 LAC GROUP LLC 0017079 TEMPORARY EMPLOYEE 0.00 2,940.00 10001 V4588 05/20/22 4840 LOS ANGELES PARTYWORKS I 0017583 PAYMENT FOR JUMP FEST 0.00 15,000.00 10001 V4589 05/20/22 1203 MERCURY FENCE CO., INC. 0016566 FENCE REPAIR 0.00 250.00 10001 V4590 05/20/22 1529 OCLC INC. 2297079 CAPIRA MOBILE BASE APP 0.00 4,122.50 10001 V4591 05/20/22 2545 OFFICE SOLUTIONS 0016064 OFFICE SUPPLIES 10.59 113.94 10001 V4592 05/20/22 2181 PINPOINT INDUSTRIES, INC 5314216 UB PAID SLIPS 49.56 533.11 10001 V4593 05/20/22 3178 PLACEWORKS 2096086 MEDA AVE AND TRANSIT B 0.00 820.46 10001 V4593 05/20/22 3178 PLACEWORKS 0014101 MEDA AVE AND TRANSIT B 0.00 2,058.49 TOTAL CHECK 0.00 2,878.95
10001 V4594 05/20/22 5062 THE SAUCE CREATIVE SERVI 0017583 PAYMENT FOR DESIGN & P 0.00 472.87 10001 V4594 05/20/22 5062 THE SAUCE CREATIVE SERVI 0017585 PAYMENT FOR DESIGN & P 0.00 472.87 10001 V4594 05/20/22 5062 THE SAUCE CREATIVE SERVI 0017588 PAYMENT FOR DESIGN & P 0.00 472.87 10001 V4594 05/20/22 5062 THE SAUCE CREATIVE SERVI 2096086 PAYMENT FOR DESIGN & P 0.00 945.74 10001 V4594 05/20/22 5062 THE SAUCE CREATIVE SERVI 0014102 PAYMENT FOR DESIGN & P 0.00 8,984.53 10001 V4594 05/20/22 5062 THE SAUCE CREATIVE SERVI 0017581 PAYMENT FOR DESIGN & P 127.33 12,294.62 TOTAL CHECK 127.33 23,643.50
10001 V4595 05/20/22 2027 SECTRAN SECURITY, INC. 5314216 ARMORED SERVICE/MAR 0.00 218.30 10001 V4595 05/20/22 2027 SECTRAN SECURITY, INC. 5314216 ARMORED SERVICE/MAY 0.00 225.70 TOTAL CHECK 0.00 444.00
10001 V4596 05/20/22 1386 R&R CUSTOM SIGNS 0017581 BANNER CHANGES 82.46 886.99 10001 V4597 05/20/22 5536 THE PUN GROUP, LLP 2906059 AUDIT BILLING #4 0.00 275.73 10001 V4597 05/20/22 5536 THE PUN GROUP, LLP 0016052 AUDIT BILLING #4 0.00 393.90 10001 V4597 05/20/22 5536 THE PUN GROUP, LLP 5314216 AUDIT BILLING #4 0.00 1,102.92 10001 V4597 05/20/22 5536 THE PUN GROUP, LLP 0014216 AUDIT BILLING #4 0.00 2,166.45 TOTAL CHECK 0.00 3,939.00
10001 V4598 05/20/22 7202 TRAPEZE SOFTWARE GROUP, 2096086 ANNUAL HOSTING FEES AN 0.00 528.00 10001 V4599 05/20/22 1244 WEST COAST ARBORISTS, IN 0016584 FULL PRUNE 0.00 120.00 10001 V4599 05/20/22 1244 WEST COAST ARBORISTS, IN 0016584 EMERGENCY RESPONSE 0.00 654.00 TOTAL CHECK 0.00 774.00
10001 106780 05/20/22 7412 ACCO ENGINEERED SYSTEMS, 3219999 LIBRARY HVAC EVAL 0.00 3,550.00 10001 106781 05/20/22 TEMP ALLEN ADEM 5316569 IRR CONTROLLER REBATE 0.00 100.00 Item #6. Page 25
Meeting Date: 6/14/2022 / Packet Page #: 249
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 05/20/2022 CITY OF GLENDORA ACCTPA21
TIME: 17:25:05 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220520 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106782 05/20/22 1603 AMERICAN PLANNING ASSOCI 0016051 MEMBERSHIP/ESPINOZA 0.00 639.00 10001 106783 05/20/22 4050 ARTHUR J.GALLAGHER & CO. 5424220 22-23 UST RENEWAL 0.00 2,157.00 10001 106784 05/20/22 1193 AT&T 5484032 TELEPHONE SVC/MAY 0.00 625.19 10001 106784 05/20/22 1193 AT&T 5484032 TELEPHONE SVC/MAY 0.00 72.95 TOTAL CHECK 0.00 698.14
10001 106785 05/20/22 5857 AUTOZONE STORES INC 5496563 VEHICLE PARTS/SUPP 4.72 52.81 10001 106786 05/20/22 TEMP CANDICE DELA CRUZ 0017583 ACTIVITY REFUND 0.00 205.00 10001 106787 05/20/22 7470 CHITO TIRE RECYCLING INC 5496563 TIRES 0.00 377.00 10001 106788 05/20/22 TEMP CHRISTOPHER FARINO 0015129 CONFERENCE REIMB 0.00 85.00 10001 106789 05/20/22 4722 COST RECOVERY SYSTEMS, I 0014216 MANDATE CLAIM PREP SVC 0.00 6,750.00 10001 106790 05/20/22 4488 ARROYO BACKGROUND INVEST 0015126 POST BACKGROUND 0.00 1,800.00 10001 106791 05/20/22 1149 GLENDORAN MAGAZINE 2096086 ADVERTISING/MAY-JUN 0.00 250.00 10001 106792 05/20/22 1752 HACH COMPANY 5316571 CHLORINATION SUPPLIES 10.49 112.83 10001 106792 05/20/22 1752 HACH COMPANY 5316571 CHLORINATION SUPPLIES 0.00 237.00 TOTAL CHECK 10.49 349.83
10001 106793 05/20/22 TEMP HAN FRIEDEL 0016051 REIMB CONF MEALS 0.00 134.90 10001 106794 05/20/22 1423 HDL COREN & CONE 0014216 PROP TAX APR-JUN 2022 0.00 1,084.37 10001 106794 05/20/22 1423 HDL COREN & CONE 0016052 PROP TAX APR-JUN 2022 0.00 3,253.13 TOTAL CHECK 0.00 4,337.50
10001 106795 05/20/22 1423 HINDERLITER, DE LLAMAS & 0014216 CONTRACT SVC/JAN-MAR 0.00 300.00 10001 106796 05/20/22 7597 JACK F WILSON 531 UB REFUND 0.00 272.56 10001 106797 05/20/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 2.61 28.11 10001 106797 05/20/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 17.93 192.88 10001 106797 05/20/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 27.03 290.73 10001 106797 05/20/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 71.29 766.79 TOTAL CHECK 118.86 1,278.51
10001 106798 05/20/22 TEMP KYLE PICKUS 0017583 ACTIVITY REFUND 0.00 114.00 10001 106799 05/20/22 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/FEB 0.00 526.87 10001 106799 05/20/22 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/MAR 0.00 743.87 10001 106799 05/20/22 3252 REGIONAL TAP SERVICE CEN 2096086 TAP SALES/APR 0.00 1,084.12 TOTAL CHECK 0.00 2,354.86
10001 106800 05/20/22 7598 LETITIA D SOTO 531 UB REFUND 0.00 148.86 10001 106801 05/20/22 TEMP MARIA I RODRIGUEZ 0017583 ACTIVITY REFUND 0.00 151.00 Item #6. Page 26
Meeting Date: 6/14/2022 / Packet Page #: 250
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 05/20/2022 CITY OF GLENDORA ACCTPA21
TIME: 17:25:05 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220520 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106802 05/20/22 TEMP MARIE REINE KARIM 5316569 IRR CONTROLLER REBATE 0.00 110.00 10001 106803 05/20/22 TEMP MARK CARNAHAN 0016051 REIMB CONF MEALS 0.00 125.19 10001 106804 05/20/22 6882 MUNICIPAL DENTAL POOL 970 DENTAL / APR 0.00 11,724.68 10001 106805 05/20/22 5745 MV CHENG & ASSOCIATES IN 0014216 PAYROLL ANALYST/APR 0.00 568.70 10001 106805 05/20/22 5745 MV CHENG & ASSOCIATES IN 5314216 PAYROLL ANALYST/APR 0.00 723.80 TOTAL CHECK 0.00 1,292.50
10001 106806 05/20/22 TEMP NATALIE TOBON ESPINOZA 0016051 REIMB CONF MEALS 0.00 156.66 10001 106807 05/20/22 3754 OCCU-MED, LTD 0014103 PRE-EMPLOYMENT PHYSCIA 0.00 1,505.60 10001 106808 05/20/22 7355 CONCENTRA MEDICAL CENTER 0014103 DOT PHYSICAL 0.00 232.50 10001 106809 05/20/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 0.00 22.64 10001 106809 05/20/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 5.19 55.87 10001 106809 05/20/22 1921 OFFICE DEPOT 0017581 OFFICE SUPPLIES 6.06 65.16 10001 106809 05/20/22 1921 OFFICE DEPOT 5314010 OFFICE SUPPLIES 0.00 9.59 10001 106809 05/20/22 1921 OFFICE DEPOT 0014010 OFFICE SUPPLIES 0.00 9.60 10001 106809 05/20/22 1921 OFFICE DEPOT 0014010 OFFICE SUPPLIES 1.41 20.21 10001 106809 05/20/22 1921 OFFICE DEPOT 5314010 OFFICE SUPPLIES 1.42 20.21 10001 106809 05/20/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 0.00 42.38 10001 106809 05/20/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 0.00 42.39 10001 106809 05/20/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 4.28 46.06 10001 106809 05/20/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 4.29 46.08 10001 106809 05/20/22 1921 OFFICE DEPOT 0016051 OFFICE SUPPLIES 12.28 47.28 10001 106809 05/20/22 1921 OFFICE DEPOT 0014216 OFFICE SUPPLIES 4.31 54.48 10001 106809 05/20/22 1921 OFFICE DEPOT 5314216 OFFICE SUPPLIES 4.31 54.48 TOTAL CHECK 43.55 536.43
10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0015126 POSTAGE/APR 0.00 28.09 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 5316568 POSTAGE/APR 0.00 36.57 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 5316569 POSTAGE/APR 0.00 18.40 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 5314216 POSTAGE/APR 0.00 2.12 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0014103 POSTAGE/APR 0.00 2.85 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0014101 POSTAGE/APR 0.00 9.32 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0017076 POSTAGE/APR 0.00 189.38 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0014010 POSTAGE/APR 0.00 136.13 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0017581 POSTAGE/APR 0.00 122.83 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0016051 POSTAGE/APR 0.00 153.80 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0014216 POSTAGE/APR 0.00 228.44 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0015126 POSTAGE/APR 0.00 402.00 10001 106810 05/20/22 1022 PITNEY BOWES POSTAGE BY 0014015 POSTAGE/APR 0.00 457.21 TOTAL CHECK 0.00 1,787.14
10001 106811 05/20/22 7318 PREMIER FAMILY MEDICINE 5414220 FIRST AID 0.00 143.00 10001 106812 05/20/22 7578 PROMOS ON-TIME, INC. 2297078 CUSTOM LOLLIPOPS PLUS 0.00 2,491.50 Item #6. Page 27
Meeting Date: 6/14/2022 / Packet Page #: 251
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 05/20/2022 CITY OF GLENDORA ACCTPA21
TIME: 17:25:05 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220520 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106813 05/20/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 82.60 888.42 10001 106813 05/20/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 83.04 893.19 10001 106813 05/20/22 7344 QUALITY AUTO SUPPLY, INC 5496563 EQUIPMENT PARTS/SUPP 7.77 83.59 TOTAL CHECK 173.41 1,865.20
10001 106814 05/20/22 1905 QUINN COMPANY 5496563 EQUIP MAINTENANCE 1.07 464.78 10001 106815 05/20/22 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICE 0.00 200.00 10001 106815 05/20/22 1605 DISCOUNT ROOTER CO. 0016566 PLUMBING SERVICE 0.00 300.00 TOTAL CHECK 0.00 500.00
10001 106816 05/20/22 TEMP ROCHELLE WHITE 2156086 TRANSIT REIMB 0.00 20.00 10001 106817 05/20/22 1454 ROUTE 66 CAR WASH INC. 5496563 VEHICLE WASH/MAR 0.00 507.00 10001 106818 05/20/22 1027 SOCALGAS 0017080 GAS SERVICE/APR 0.00 4.29 10001 106818 05/20/22 1027 SOCALGAS 0015126 GAS SERVICE/APR 0.00 1,049.66 10001 106818 05/20/22 1027 SOCALGAS 0015126 GAS SERVICE/APR 0.00 4.29 10001 106818 05/20/22 1027 SOCALGAS 0017588 GAS SERVICE/APR 0.00 7.22 10001 106818 05/20/22 1027 SOCALGAS 0017076 GAS SERVICE/APR 0.00 12.87 10001 106818 05/20/22 1027 SOCALGAS 5316566 GAS SERVICE/APR 0.00 13.30 10001 106818 05/20/22 1027 SOCALGAS 0017583 GAS SERVICE/APR 0.00 23.24 10001 106818 05/20/22 1027 SOCALGAS 0017583 GAS SERVICE/APR 0.00 91.19 10001 106818 05/20/22 1027 SOCALGAS 5316568 GAS SERVICE/APR 0.00 119.80 10001 106818 05/20/22 1027 SOCALGAS 0016566 GAS SERVICE/APR 0.00 42.12 10001 106818 05/20/22 1027 SOCALGAS 2096086 GAS SERVICE/APR 0.00 67.94 10001 106818 05/20/22 1027 SOCALGAS 0017583 GAS SERVICE/APR 0.00 209.21 TOTAL CHECK 0.00 1,645.13
10001 106819 05/20/22 3029 SOUTHEAST CONSTRUCTION 0016562 ST REPAIR/MAINT SUPP 1.65 19.05 10001 106819 05/20/22 3029 SOUTHEAST CONSTRUCTION 0016562 ST REPAIR/MAINT SUPP 24.04 314.09 TOTAL CHECK 25.69 333.14
10001 106820 05/20/22 1225 SOUTHERN CALIFORNIA EDIS 2096086 ELECTRIC UTILITY/APR 0.00 1,455.55 10001 106820 05/20/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/APR 0.00 2,828.49 10001 106820 05/20/22 1225 SOUTHERN CALIFORNIA EDIS 0016582 ELECTRIC UTILITY/APR 0.00 2,290.18 TOTAL CHECK 0.00 6,574.22
10001 106821 05/20/22 2038 SPARKLETTS 0016566 DRINKING WATER/MAR 0.00 304.79 10001 106821 05/20/22 2038 SPARKLETTS 0016562 DRINKING WATER/APR 0.00 155.83 TOTAL CHECK 0.00 460.62
10001 106822 05/20/22 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 51.12 549.87 10001 106822 05/20/22 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 44.33 476.83 10001 106822 05/20/22 2783 SPRAGUES READY MIX 2056562 ST REPAIR/MAINT SUPP 44.33 476.83 TOTAL CHECK 139.78 1,503.53
10001 106823 05/20/22 1363 SUBURBAN WATER SYSTEMS 0016584 WATER SVC/JAN APR 0.00 207.92 10001 106824 05/20/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 42.44 551.44 10001 106824 05/20/22 7469 DISCOUNT TIRE/AMERICA'S 5496563 TIRES 79.34 948.34 TOTAL CHECK 121.78 1,499.78
Item #6. Page 28
Meeting Date: 6/14/2022 / Packet Page #: 252
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 05/20/2022 CITY OF GLENDORA ACCTPA21
TIME: 17:25:05 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220520 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106825 05/20/22 4027 JOHNSON CONTROLS SECURIT 0016566 ALARM SERVICE/MAY-JUL 0.00 829.74 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 0016584 UNIFORMS AND LINEN LAU 0.00 10.23 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 2556584 UNIFORMS AND LINEN LAU 0.00 10.23 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 0016582 UNIFORMS AND LINEN LAU 0.00 20.46 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.93 115.95 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.93 115.95 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.93 115.95 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 2056562 UNIFORM SERVICES 0.93 118.95 10001 106826 05/20/22 1924 UNIFIRST CORPORATION 5316568 UNIFORM SERVICES 0.00 256.81 TOTAL CHECK 3.72 764.53
10001 106827 05/20/22 5399 US BANK 4014306 2019 POB 0.00 1,500.00 10001 106828 05/20/22 1464 USA BLUEBOOK 5316571 PUMP & WELL SUPPLIES 27.71 319.43 10001 106828 05/20/22 1464 USA BLUEBOOK 5316571 PUMP & WELL SUPPLIES 7.38 85.07 TOTAL CHECK 35.09 404.50
10001 106829 05/20/22 7461 VARI SALES CORPORATION 0014216 ERGONOMIC DESKTOPS 0.00 947.60 10001 106829 05/20/22 7461 VARI SALES CORPORATION 5314216 ERGONOMIC DESKTOPS 0.00 947.61 TOTAL CHECK 0.00 1,895.21
10001 106830 05/20/22 1029 VERIZON BUSINESS 5484019 VOICE SVC/APR 0.00 40.00 10001 106831 05/20/22 7189 VESTRE, INC 2559999 PARKLET MATERIALS 0.00 2,017.58 10001 106832 05/20/22 TEMP VINCENT CARREON 0017583 ACTIVITY REFUND 0.00 340.00 10001 106833 05/20/22 6553 WATERSIDE INDUSTRIAL INC 0016566 CHEMICAL SVC/APR 0.00 500.00 TOTAL CASH ACCOUNT 2,122.63 293,443.07
TOTAL FUND 2,122.63 293,443.07
TOTAL REPORT 2,122.63 293,443.07
Item #6. Page 29
Meeting Date: 6/14/2022 / Packet Page #: 253
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/19/2022 CITY OF GLENDORA VENCHK11
TIME: 17:57:40 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 93,371.19
209 PROP A TRANSIT FUND 2,703.23
229 LIBRARY FOUNDATION 4,761.58
230 PEG CABLE TV 157.00
290 GLENDORA HSG. AUTHORITY 275.73
321 CAPITAL PROJECTS FUND 7,231.25
531 WATER OPERATIONS FUND 101,913.57
548 TECHNOLOGY FUND 11,878.67
549 VEHICLE REPLACEMENT FUND 1,066.80
TOTAL REPORT 223,359.02
Item #6. Page 30
Meeting Date: 6/14/2022 / Packet Page #: 254
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/19/2022 CITY OF GLENDORA VENCHK11
TIME: 17:52:18 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 31,189.76
205 STATE GAS TAX FUNDS 1,970.33
209 PROP A TRANSIT FUND 4,128.35
215 AIR QUALITY FUND 20.00
229 LIBRARY FOUNDATION 2,491.50
255 MEASURE M 2,027.81
321 CAPITAL PROJECTS FUND 3,550.00
401 PENSION OBLIGATION BONDS 1,500.00
531 WATER OPERATIONS FUND 3,676.91
541 WORKERS COMPENSATION FUND 143.00
542 LIABILITY INSURANCE FUND 2,157.00
548 TECHNOLOGY FUND 738.14
549 VEHICLE REPLACEMENT FUND 4,766.57
970 PAYROLL DISBURSEMENT FUND 11,724.68
TOTAL REPORT 70,084.05
Item #6. Page 31
Meeting Date: 6/14/2022 / Packet Page #: 255

CITY OF GLENDORA
CITY COUNCIL MEETING 6/14/2022
WARRANT REGISTER FOR 5/27/2022
GENERAL WARRANT REGISTER $ 4,060,442.64
PAYROLL EFT $ -
TOTAL $ 4,060,442.64
PREPARED BY: Desiree Hernandez

It includes the Fund #, Fund Title and Amount spent for that fund.

Remaining four digits & subaccounts = Department and division. Below is the list of departments. # Department description # Department description
40xx LEGISLATIVE 60xx PLANNING, CRA, HOUSING
41xx EXECUTIVE 65xx PUBLIC WOKRS
42xx FINANCE 70xx LIBRARY
43xx NON-DEPARTMENTAL 75xx COMMUNITY SERVICES
51xx PUBLIC SAFETY 99xx CAPITAL PORJECTS
“X” – Provides additional details of the division within the department Item #6. Page 32
Meeting Date: 6/14/2022 / Packet Page #: 256
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 06/01/2022 CITY OF GLENDORA ACCTPA21
TIME: 07:21:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220527 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4600 05/27/22 4818 INFRASTRUCTURE ENGINEERS 5316567 WATER CONSULT SVC/APR 0.00 10,665.00 10001 V4601 05/27/22 6865 ALTA PLANNING & DESIGN I 2229999 URBAN TRAILS DESIGN 0.00 1,040.67 10001 V4601 05/27/22 6865 ALTA PLANNING & DESIGN I 2039999 URBAN TRAILS DESIGN 0.00 1,216.16 10001 V4601 05/27/22 6865 ALTA PLANNING & DESIGN I 2559999 URBAN TRAILS DESIGN 0.00 5,045.67 TOTAL CHECK 0.00 7,302.50
10001 V4602 05/27/22 1125 ATHENS SERVICES 5316570 RMVL OF MIXED WASTE 0.00 20,188.72 10001 V4603 05/27/22 3315 BADGE FRAME INC. 0015126 ENGRAVED NAME PLATE 6.65 98.35 10001 V4604 05/27/22 7546 BAY ALARM COMPANY 0017588 ALARM SERVICE/JUN 0.00 115.00 10001 V4605 05/27/22 3419 CAL BLEND SOILS INC 0016584 MULCH 261.99 2,817.99 10001 V4606 05/27/22 1591 CDW GOVERNMENT, INC. 5484019 IBM MAAS360 ESSENTIALS 0.00 6,400.50 10001 V4607 05/27/22 1613 CLINICAL LAB OF SAN BERN 5316571 WTR QLTY ANALYSIS/APR 0.00 977.50 10001 V4608 05/27/22 1611 FORENSIC NURSE SPECIALIS 0015128 SEXUAL ASSAULT EXAM 0.00 1,000.00 10001 V4609 05/27/22 7601 GLENDORA COMMUNITY SERVI 2314390 BANNER 6/6-6/20 0.00 100.00 10001 V4609 05/27/22 7601 GLENDORA COMMUNITY SERVI 2314390 BANNER 6/20-7/4 0.00 100.00 TOTAL CHECK 0.00 200.00
10001 V4610 05/27/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 10.81 116.25 10001 V4610 05/27/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 11.80 126.95 10001 V4610 05/27/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 11.80 126.95 10001 V4610 05/27/22 1941 GRAINGER 5316570 EQUIPMENT PARTS/SUPP 22.64 243.32 TOTAL CHECK 57.05 613.47
10001 V4611 05/27/22 4703 JOHN GREEN TRUCKING 5316570 MATERIAL & DELIVERY 0.00 605.30 10001 V4612 05/27/22 5366 HIGH SPEED PLUMBING, INC 2056562 PLUMBING SERVICE 0.00 1,200.00 10001 V4613 05/27/22 2502 IMS REFRIGERATION INC. 0017585 ICE MAKER MAINT 18.44 438.34 10001 V4614 05/27/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 235.65 10001 V4614 05/27/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 683.96 10001 V4614 05/27/22 7201 INFOSEND, INC. 5314216 UTILITY BILLING/APR 0.00 901.75 TOTAL CHECK 0.00 1,821.36
10001 V4615 05/27/22 1173 INLAND VALLEY HUMANE SOC 0015139 ANIMAL CONTROL/MAY 0.00 17,500.00 10001 V4616 05/27/22 2346 J.G. TUCKER & SON, INC. 5316570 ST REPAIR/MAINT SUPP 45.21 486.33 10001 V4617 05/27/22 6473 LOUISE ERNESTINE CRISS B 2314390 MARKETING SVC/APR 0.00 1,000.00 10001 V4617 05/27/22 6473 LOUISE ERNESTINE CRISS B 2314390 WINE WALK WEBSITE 0.00 124.56 TOTAL CHECK 0.00 1,124.56
10001 V4618 05/27/22 1302 MCMURRAY STERN INC. 2089999 OUTDOOR LOCKERS - QUOT 0.00 32,386.50 Item #6. Page 33
Meeting Date: 6/14/2022 / Packet Page #: 257
SUNGARD PENTAMATION PAGE NUMBER: 2
DATE: 06/01/2022 CITY OF GLENDORA ACCTPA21
TIME: 07:21:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220527 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 V4619 05/27/22 6692 OCEAN BLUE ENVIRONMENTAL 2085127 HAZARDOUS CLEANUP - 13 0.00 11,310.59 10001 V4620 05/27/22 3866 OROZCO LANDSCAPE & TREE 0016584 ASSISTED PUBLIC WORKS 0.00 2,720.00 10001 V4620 05/27/22 3866 OROZCO LANDSCAPE & TREE 0016584 ASSISTED PUBLIC WORKS 0.00 8,900.00 TOTAL CHECK 0.00 11,620.00
10001 V4621 05/27/22 2489 VAN GAALEN CONSTRTN 0015126 DOOR REPAIR 0.00 185.00 10001 V4622 05/27/22 2181 PINPOINT INDUSTRIES, INC 0017583 DAY CAMP T SHIRTS 285.61 3,072.01 10001 V4623 05/27/22 6098 PRIORITY LANDSCAPE SERVI 0016584 PRIORITY LANDSCAPERS A 0.00 3,480.00 10001 V4623 05/27/22 6098 PRIORITY LANDSCAPE SERVI 5316571 CONTRACT SERVICES RESE 0.00 -3,265.00 10001 V4623 05/27/22 6098 PRIORITY LANDSCAPE SERVI 5316571 CONTRACT SERVICES RESE 0.00 -2,695.00 10001 V4623 05/27/22 6098 PRIORITY LANDSCAPE SERVI 5316571 CONTRACT SERVICES RESE 0.00 -2,695.00 10001 V4623 05/27/22 6098 PRIORITY LANDSCAPE SERVI 0016582 WEED ABATEMENT 0.00 840.00 10001 V4623 05/27/22 6098 PRIORITY LANDSCAPE SERVI 0016582 WEED ABATEMENT 0.00 1,680.00 10001 V4623 05/27/22 6098 PRIORITY LANDSCAPE SERVI 0016582 WEED ABATEMENT 0.00 3,360.00 TOTAL CHECK 0.00 705.00
10001 V4624 05/27/22 3750 RANCHO JANITORIAL SUPPLI 0017583 CLEANING SUPPLIES 19.02 204.60 10001 V4625 05/27/22 7542 SDI PRESENCE LLC 5484019 PROF SVC/MAR 0.00 348.00 10001 V4625 05/27/22 7542 SDI PRESENCE LLC 5484019 PROF SVC/APR 0.00 2,044.50 TOTAL CHECK 0.00 2,392.50
10001 V4626 05/27/22 4008 STAPLES ADVANTAGE 0016565 OFFICE SUPPLIES 13.19 141.84 10001 V4627 05/27/22 1362 THREE VALLEYS MUNICIPAL 5316567 LEADERSHIP BREAKFAST 0.00 150.00 10001 V4627 05/27/22 1362 THREE VALLEYS MUNICIPAL 5316571 PURCHASED WATER/APR 0.00 11,902.41 TOTAL CHECK 0.00 12,052.41
10001 V4628 05/27/22 1531 U.S. BANK 5424306 SERIES 2019 0.00 4,069.57 10001 V4628 05/27/22 1531 U.S. BANK 5414306 SERIES 2019 0.00 5,180.61 10001 V4628 05/27/22 1531 U.S. BANK 5494306 SERIES 2019 0.00 5,682.49 10001 V4628 05/27/22 1531 U.S. BANK 5424306 SERIES 2019 0.00 12,635.00 10001 V4628 05/27/22 1531 U.S. BANK 5414306 SERIES 2019 0.00 16,070.00 10001 V4628 05/27/22 1531 U.S. BANK 5494306 SERIES 2019 0.00 17,575.00 10001 V4628 05/27/22 1531 U.S. BANK 5484306 SERIES 2019 0.00 18,250.79 10001 V4628 05/27/22 1531 U.S. BANK 5484306 SERIES 2019 0.00 56,540.00 10001 V4628 05/27/22 1531 U.S. BANK 5314306 SERIES 2019 0.00 107,240.56 10001 V4628 05/27/22 1531 U.S. BANK 5314306 SERIES 2019 0.00 331,835.00 10001 V4628 05/27/22 1531 U.S. BANK 4014306 SERIES 2019 0.00 648,119.63 10001 V4628 05/27/22 1531 U.S. BANK 4014306 SERIES 2019 0.00 2,005,345.00 10001 V4628 05/27/22 1531 U.S. BANK 0014306 SERIES 2019 0.00 -1.03 TOTAL CHECK 0.00 3,228,542.62
10001 V4629 05/27/22 3657 ULINE 5316571 EQUIPMENT PARTS/SUPP 37.05 414.43 10001 V4630 05/27/22 1244 WEST COAST ARBORISTS, IN 0016584 TREE ONLY REMOVAL 0.00 11,450.00 10001 V4630 05/27/22 1244 WEST COAST ARBORISTS, IN 0016584 GRID PRUNE 0.00 14,982.00 10001 V4630 05/27/22 1244 WEST COAST ARBORISTS, IN 0016584 PLANT BOX TREE 0.00 11,868.00 10001 V4630 05/27/22 1244 WEST COAST ARBORISTS, IN 0016584 TREE & STUMP REMOVAL 0.00 16,392.00 Item #6. Page 34
Meeting Date: 6/14/2022 / Packet Page #: 258
SUNGARD PENTAMATION PAGE NUMBER: 3
DATE: 06/01/2022 CITY OF GLENDORA ACCTPA21
TIME: 07:21:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220527 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 54,692.00
10001 V4631 05/27/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 32.11 345.31 10001 V4631 05/27/22 1132 WESTERN WATER WORKS SUPP 5316570 WATERLINE PARTS/SUPP 1,232.45 13,256.25 TOTAL CHECK 1,264.56 13,601.56
10001 V4632 05/27/22 7513 WILLDAN ENGINEERING 5309999 AMELIA AVE & CUMBERLAN 0.00 6,150.50 10001 V4632 05/27/22 7513 WILLDAN ENGINEERING 5309999 AMELIA AVE & CUMBERLAN 0.00 6,150.50 TOTAL CHECK 0.00 12,301.00
10001 V4633 05/27/22 7498 Y TIRE PERFORMANCE LLC 5496563 VEHICLE PARTS/SUPP 42.60 569.44 10001 V4634 05/27/22 6158 BOA EXPRESS TAX 970 PAYROLL TAXES 05/15 0.00 144,099.75 10001 V4635 05/27/22 1110 CA.PUBLIC EMPLOYEES RETI 970 PERS RETIREMENT 04/17 0.00 149,337.79 10001 V4636 05/27/22 1115 GLENDORA MANAGEMENT ASSO 970 GMA DUES 0.00 360.00 10001 V4637 05/27/22 7369 MIDAMERICA ADMIN&RETIRE 970 EXEC MGMT - HRA 0.00 450.00 10001 V4638 05/27/22 7369 MIDAMERICA ADMIN&RETIRE 970 PART TIME RETIREMENT 0.00 2,468.20 10001 V4639 05/27/22 5012 NATIONWIDE RETIREMENT SO 970 457 PLAN 0.00 21,388.53 10001 V4640 05/27/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 2,775.00 10001 V4640 05/27/22 1116 POLICE ASSOCIATION 970 POA ASSOC DUES 0.00 88.13 TOTAL CHECK 0.00 2,863.13
10001 V4641 05/27/22 1119 STATE DISBURSEMENT UNIT 970 WAGE GARNISHMENT 0.00 264.92 10001 V4642 05/27/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 180.00 10001 V4642 05/27/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 88.60 10001 V4642 05/27/22 5016 VOYA FINANCIAL 970 457 PLAN 0.00 10,295.34 TOTAL CHECK 0.00 10,563.94
10001 V4643 05/27/22 4133 WAGEWORKS, INC. 970 DEPEND CARE REIMBURSE 0.00 590.75 10001 V4643 05/27/22 4133 WAGEWORKS, INC. 970 FSA MEDICAL REIMBURSE 0.00 1,068.48 TOTAL CHECK 0.00 1,659.23
10001 106834 05/27/22 1451 AKM CONSULTING ENGINEERS 5309999 CONSULTING SVC/APR 0.00 59,558.96 10001 106835 05/27/22 TEMP ALAN JOHNSON 655 RETURN CASH TO OWNER 0.00 490.00 10001 106836 05/27/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/APR 0.00 423.50 10001 106836 05/27/22 5938 ALESHIRE & WYNDER, LLP 5424012 LEGAL SVC/APR 0.00 2,041.80 10001 106836 05/27/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/APR 0.00 3,369.55 10001 106836 05/27/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/APR 0.00 5,328.81 10001 106836 05/27/22 5938 ALESHIRE & WYNDER, LLP 0014012 LEGAL SVC/APR 0.00 18,702.00 TOTAL CHECK 0.00 29,865.66
10001 106837 05/27/22 4530 AM/PM DOOR INC 5316570 GATE REPAIR 22.55 1,437.00 10001 106837 05/27/22 4530 AM/PM DOOR INC 5316570 GATE REPAIR 43.06 1,739.38 Item #6. Page 35
Meeting Date: 6/14/2022 / Packet Page #: 259
SUNGARD PENTAMATION PAGE NUMBER: 4
DATE: 06/01/2022 CITY OF GLENDORA ACCTPA21
TIME: 07:21:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220527 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 65.61 3,176.38
10001 106838 05/27/22 7611 ANNA POOL 531 UB REFUND 0.00 6,018.62 10001 106839 05/27/22 TEMP ANTOINETTE M COLLARD 0017583 ACTIVITY REFUND 0.00 110.00 10001 106840 05/27/22 1305 AZUSA LIGHT & WATER 5316571 ELECTRIC SERVICE/APR 0.00 69,377.45 10001 106841 05/27/22 1927 CALIFORNIA PEACE OFFICER 0015126 WEBINAR 0.00 95.00 10001 106842 05/27/22 TEMP CHRISTINE WONG 0017583 ACTIVITY REFUND 0.00 259.00 10001 106843 05/27/22 1123 COUNTY OF LOS ANGELES 0017585 SR FEEDING #AR0100663 0.00 361.00 10001 106844 05/27/22 1123 COUNTY OF LOS ANGELES IN 2096086 RADIO FREQUENCY/APR 0.00 701.86 10001 106845 05/27/22 TEMP CUB SCOUT PACK 122 ARCAD 0017581 SECURITY DEP REFUND 0.00 100.00 10001 106846 05/27/22 2820 DAVE BANG ASSOCIATES, IN 2069999 GLADSTONE PARK PLAYGRO 0.00 11,545.21 10001 106847 05/27/22 TEMP DIANA ACEVES 0017583 ACTIVITY REFUND 0.00 230.00 10001 106848 05/27/22 4959 FRONTIER 5484032 TELEPHONE SVC/MAY 0.00 111.66 10001 106849 05/27/22 3998 GMS ELEVATOR SERVICES, I 0017585 ELEVATOR MAINT/MAY 0.00 115.00 10001 106850 05/27/22 5580 GNA-BROOK FIRE PROTECTIO 0017583 SEMI ANNUAL SERVICE 0.00 625.00 10001 106851 05/27/22 1752 HACH COMPANY 5316571 CHLORINATION SUPPLIES 27.48 295.60 10001 106852 05/27/22 2683 HARRINGTON INDUSTRIAL 5316571 CHLORINATION SUPPLIES 199.08 2,141.30 10001 106853 05/27/22 3457 HOUSING RIGHTS CENTER 2126056 HOUSNG RIGHTS/OCT 0.00 1,705.30 10001 106854 05/27/22 TEMP JACLYN MARTINEZ 0017583 ACTIVITY REFUND 0.00 100.00 10001 106855 05/27/22 6750 JCB SOUTHERN CALIFORNIA 5496563 FRONT LOADER SPECIALIZ 107.59 6,606.59 10001 106856 05/27/22 TEMP JEFFREY MICHAEL MOORE 5316567 REIMB CLASS B LICENSE 0.00 83.00 10001 106857 05/27/22 7604 JEFFREY R HENDERSON 531 UB REFUND 0.00 76.44 10001 106858 05/27/22 7599 BASSLER ENTERPRISES 2314390 1200 CUSTOMIZED WINE G 0.00 1,735.00 10001 106859 05/27/22 TEMP JERRY CAO 655 WMP DEPOSIT REFUND 0.00 9,290.86 10001 106860 05/27/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 12.29 132.19 10001 106860 05/27/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 23.71 255.07 10001 106860 05/27/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 76.88 826.88 10001 106860 05/27/22 1894 KEYSTONE UNIFORM DEPOT 0015126 POLICE UNIFORMS 129.88 1,396.98 TOTAL CHECK 242.76 2,611.12
Item #6. Page 36
Meeting Date: 6/14/2022 / Packet Page #: 260
SUNGARD PENTAMATION PAGE NUMBER: 5
DATE: 06/01/2022 CITY OF GLENDORA ACCTPA21
TIME: 07:21:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220527 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106861 05/27/22 1123 COUNTY OF LOS ANGELES 2056562 LABOR AND EQUIP/APR 0.00 338.99 10001 106862 05/27/22 TEMP LUTHER DOCTORIAN 0017581 SECURITY DEP REFUND 0.00 280.00 10001 106863 05/27/22 TEMP MARGIE FELIPE 0017581 SECURITY DEP REFUND 0.00 300.00 10001 106864 05/27/22 TEMP MARY ELLEN DERRO 0017585 ACTIVITY REFUND 0.00 116.00 10001 106865 05/27/22 7608 MATTHEW PACHECO 531 UB REFUND 0.00 67.82 10001 106866 05/27/22 7607 MIAO JIN 531 UB REFUND 0.00 9.49 10001 106867 05/27/22 TEMP MONIKA GUTIERREZ 0017583 ACTIVITY REFUND 0.00 240.00 10001 106868 05/27/22 3718 MRC 0017076 PRINTING SUPPLIES 1.05 11.32 10001 106869 05/27/22 6740 NATIONAL DEMOGRAPHICS IN 0014011 DEMOGRAPHIC SERVICES F 0.00 31,750.00 10001 106870 05/27/22 TEMP NEIL STIPP 0017079 MUSIC CD 0.00 15.00 10001 106871 05/27/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 1.40 15.10 10001 106871 05/27/22 1921 OFFICE DEPOT 5314010 OFFICE SUPPLIES 2.76 29.72 10001 106871 05/27/22 1921 OFFICE DEPOT 0014010 OFFICE SUPPLIES 2.77 29.73 10001 106871 05/27/22 1921 OFFICE DEPOT 0014103 OFFICE SUPPLIES 0.35 3.73 10001 106871 05/27/22 1921 OFFICE DEPOT 0014103 OFFICE SUPPLIES 1.12 12.06 10001 106871 05/27/22 1921 OFFICE DEPOT 0015133 OFFICE SUPPLIES 50.43 542.43 TOTAL CHECK 58.83 632.77
10001 106872 05/27/22 3857 SEQUOIA PACIFIC SOLAR I, 0017588 SOLAR SERVICE/APR 0.00 2,409.35 10001 106873 05/27/22 6328 PAPER RECYCLING & SHREDD 0016554 2 SHRED TRUCKS FOR EAR 0.00 1,600.00 10001 106874 05/27/22 1675 PRO LINE GYM FLOORS, INC 0017588 MOP KIT 39.99 450.99 10001 106875 05/27/22 7609 RICHARD REHFELD 531 UB REFUND 0.00 121.97 10001 106876 05/27/22 7606 RICKY LANCE 531 UB REFUND 0.00 167.91 10001 106877 05/27/22 1023 RIVERSIDE COUNTY SHERIFF 0015126 FLD TRAINING OFFICER 0.00 276.00 10001 106878 05/27/22 2870 SO CAL BEE COMPANY 5316568 BEE HIVE REMOVAL 0.00 140.00 10001 106879 05/27/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAY 0.00 102.94 10001 106879 05/27/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAY 0.00 31.94 10001 106879 05/27/22 1225 SOUTHERN CALIFORNIA EDIS 0016561 ELECTRIC UTILITY/MAY 0.00 69.28 10001 106879 05/27/22 1225 SOUTHERN CALIFORNIA EDIS 0015126 ELECTRIC UTILITY/MAY 0.00 591.32 10001 106879 05/27/22 1225 SOUTHERN CALIFORNIA EDIS 0017588 ELECTRIC UTILITY/MAY 0.00 1,353.29 TOTAL CHECK 0.00 2,148.77
10001 106880 05/27/22 4580 STERICYCLE, INC. 0015134 PICKUP SVC/BIO-HAZARD 0.00 95.10 10001 106880 05/27/22 4580 STERICYCLE, INC. 5316567 PICKUP SVC/BIO-HAZARD 0.00 187.58 TOTAL CHECK 0.00 282.68
Item #6. Page 37
Meeting Date: 6/14/2022 / Packet Page #: 261
SUNGARD PENTAMATION PAGE NUMBER: 6
DATE: 06/01/2022 CITY OF GLENDORA ACCTPA21
TIME: 07:21:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220527 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT 10001 106881 05/27/22 7605 TIFFANY M YBARRA 531 UB REFUND 0.00 33.25 10001 106882 05/27/22 1924 UNIFIRST CORPORATION 0016584 UNIFORM SERVICES 0.00 10.23 10001 106882 05/27/22 1924 UNIFIRST CORPORATION 2556584 UNIFORM SERVICES 0.00 10.23 10001 106882 05/27/22 1924 UNIFIRST CORPORATION 0016582 UNIFORM SERVICES 0.00 20.46 10001 106882 05/27/22 1924 UNIFIRST CORPORATION 5316568 UNIFORM SERVICES 0.00 230.05 10001 106882 05/27/22 1924 UNIFIRST CORPORATION 5316570 UNIFORM SERVICES 46.38 293.19 TOTAL CHECK 46.38 564.16
10001 106883 05/27/22 1067 UNITED SITE SERVICES OF 4006052 PORTABLE RENTAL 10.18 133.38 10001 106884 05/27/22 1760 V & V MANUFACTURING INC. 0015126 POLICE BADGE 17.81 191.61 10001 106884 05/27/22 1760 V & V MANUFACTURING INC. 0015126 POLICE BADGE 35.65 383.50 10001 106884 05/27/22 1760 V & V MANUFACTURING INC. 0015126 POLICE BADGE 41.44 445.69 TOTAL CHECK 94.90 1,020.80
10001 106885 05/27/22 TEMP VALERIE VELASQUEZ 2314390 WINE WALK - 17 APPS 0.00 850.00 10001 106886 05/27/22 TEMP VASTHI CALVACHE 0017581 SECURITY DEP REFUND 0.00 200.00 10001 106887 05/27/22 4885 VCA CENTRAL ANIMAL HOSPI 0015127 K-9 MEDICAL CARE 0.00 48.65 10001 106888 05/27/22 1029 VERIZON WIRELESS 2096086 TELEPHONE SVC/MAY 0.00 580.92 10001 106888 05/27/22 1029 VERIZON WIRELESS 5484019 TELEPHONE SVC/APR 0.00 6,203.29 10001 106888 05/27/22 1029 VERIZON WIRELESS 5484032 TELEPHONE SVC/APR 0.00 1,354.86 TOTAL CHECK 0.00 8,139.07
10001 106889 05/27/22 1189 VULCAN MATERIALS COMPANY 2056562 ASPHALT/ST PATCHING 24.21 260.38 10001 106890 05/27/22 1883 WEST-LITE SUPPLY CO., IN 0017588 LAMP BASE 38.08 409.63 10001 106891 05/27/22 2580 XEROX CORPORATION 0017076 COPIER SVC/APR 0.00 389.00 10001 106891 05/27/22 2580 XEROX CORPORATION 5314010 COPIER SVC/APR 0.00 555.27 10001 106891 05/27/22 2580 XEROX CORPORATION 0014010 COPIER SVC/APR 0.00 555.28 10001 106891 05/27/22 2580 XEROX CORPORATION 5314216 COPIER SVC/APR 0.00 302.28 10001 106891 05/27/22 2580 XEROX CORPORATION 0016565 COPIER SVC/APR 0.00 349.48 10001 106891 05/27/22 2580 XEROX CORPORATION 0015133 COPIER SVC/APR 0.00 349.48 10001 106891 05/27/22 2580 XEROX CORPORATION 0015133 COPIER SVC/APR 0.00 254.32 10001 106891 05/27/22 2580 XEROX CORPORATION 5316567 COPIER SVC/APR 0.00 254.32 10001 106891 05/27/22 2580 XEROX CORPORATION 0017581 COPIER SVC/APR 0.00 258.97 10001 106891 05/27/22 2580 XEROX CORPORATION 0015133 COPIER SVC/APR 0.00 1,341.21 10001 106891 05/27/22 2580 XEROX CORPORATION 0014101 COPIER SVC/APR 0.00 80.92 10001 106891 05/27/22 2580 XEROX CORPORATION 0014103 COPIER SVC/APR 0.00 80.92 10001 106891 05/27/22 2580 XEROX CORPORATION 0017080 COPIER SVC/APR 0.00 97.25 10001 106891 05/27/22 2580 XEROX CORPORATION 0016561 COPIER SVC/APR 0.00 194.70 10001 106891 05/27/22 2580 XEROX CORPORATION 0016051 COPIER SVC/APR 0.00 194.70 10001 106891 05/27/22 2580 XEROX CORPORATION 0014010 COPIER SVC/APR 0.00 143.14 10001 106891 05/27/22 2580 XEROX CORPORATION 5314010 COPIER SVC/APR 0.00 143.14 10001 106891 05/27/22 2580 XEROX CORPORATION 0016582 COPIER SVC/APR 0.00 146.79 10001 106891 05/27/22 2580 XEROX CORPORATION 0014216 COPIER SVC/APR 0.00 153.22 10001 106891 05/27/22 2580 XEROX CORPORATION 0016561 COPIER SVC/APR 0.00 154.07 Item #6. Page 38
Meeting Date: 6/14/2022 / Packet Page #: 262
SUNGARD PENTAMATION PAGE NUMBER: 7
DATE: 06/01/2022 CITY OF GLENDORA ACCTPA21
TIME: 07:21:21 CHECK REGISTER - DISBURSEMENT FUND
SELECTION CRITERIA: transact.ck_date='20220527 00:00:00.000' ACCOUNTING PERIOD: 11/22
FUND - 972 - AP DISBURSEMENT FUND

CASH ACCT CHECK NO ISSUE DT VENDOR NAME KEY ORG -----DESCRIPTION------ SALES TAX AMOUNT TOTAL CHECK 0.00 5,998.46
10001 106892 05/27/22 1169 YWCA 0017585 SR NUTRITION PROG/APR 0.00 500.00 10001 106893 05/27/22 1113 AFSCME DISTRICT COUNCIL 970 AFSCME DUES 0.00 1,331.63 10001 106894 05/27/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 10001 106894 05/27/22 1835 FRANCHISE TAX BOARD 970 WAGE GARNISHMENT 0.00 50.00 TOTAL CHECK 0.00 100.00
10001 106895 05/27/22 1112 GLENDORA CITY EMPLOYEE A 970 EMPLOYEE SOCIAL GROUP 0.00 370.00 10001 106896 05/27/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 401.50 10001 106896 05/27/22 1117 GLENDORA POLICE MANAGEME 970 PMA/CLEA LTD DUES 0.00 134.75 TOTAL CHECK 0.00 536.25
TOTAL CASH ACCOUNT 3,007.51 4,060,442.64
TOTAL FUND 3,007.51 4,060,442.64
TOTAL REPORT 3,007.51 4,060,442.64
Item #6. Page 39
Meeting Date: 6/14/2022 / Packet Page #: 263
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/27/2022 CITY OF GLENDORA VENCHK11
TIME: 09:19:31 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 79,678.78
205 STATE GAS TAX FUNDS 599.37
206 PARK & REC FACILITIES FD 11,545.21
209 PROP A TRANSIT FUND 1,282.78
212 COMMUNITY DEV BLOCK GRANT 1,705.30
231 GLENDORA VILLAGE BUS DIST 2,585.00
255 MEASURE M 10.23
400 RDA OGLIB RETIRE RORF 133.38
530 WATER CAPITAL PROJECTS 59,558.96
531 WATER OPERATIONS FUND 83,704.78
542 LIABILITY INSURANCE FUND 2,041.80
548 TECHNOLOGY FUND 7,669.81
549 VEHICLE REPLACEMENT FUND 6,606.59
655 TRUST FUND 9,780.86
TOTAL REPORT 266,902.85
Item #6. Page 40
Meeting Date: 6/14/2022 / Packet Page #: 264
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/31/2022 CITY OF GLENDORA VENCHK11
TIME: 17:02:22 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 333,455.49
TOTAL REPORT 333,455.49
Item #6. Page 41
Meeting Date: 6/14/2022 / Packet Page #: 265
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/31/2022 CITY OF GLENDORA VENCHK11
TIME: 16:59:43 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
970 PAYROLL DISBURSEMENT FUND 2,337.88
TOTAL REPORT 2,337.88
Item #6. Page 42
Meeting Date: 6/14/2022 / Packet Page #: 266
SUNGARD PENTAMATION PAGE NUMBER: 1
DATE: 05/27/2022 CITY OF GLENDORA VENCHK11
TIME: 09:24:12 CHECK AND VOUCHER REGISTER - FUND TOTALS ACCOUNTING PERIOD: 11/22

FUND FUND TITLE AMOUNT
001 GENERAL FUND 101,244.10
203 TRANS DEVELOP ACT FUND 1,216.16
205 STATE GAS TAX FUNDS 1,200.00
208 ASSET FORFEITURE FUND 43,697.09
222 MEASURE R TRANSPT. 2009 1,040.67
231 GLENDORA VILLAGE BUS DIST 1,324.56
255 MEASURE M 5,045.67
401 PENSION OBLIGATION BONDS 2,653,464.63
530 WATER CAPITAL PROJECTS 12,301.00
531 WATER OPERATIONS FUND 491,846.64
541 WORKERS COMPENSATION FUND 21,250.61
542 LIABILITY INSURANCE FUND 16,704.57
548 TECHNOLOGY FUND 83,583.79
549 VEHICLE REPLACEMENT FUND 23,826.93
TOTAL REPORT 3,457,746.42
Item #6. Page 43
Meeting Date: 6/14/2022 / Packet Page #: 267

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: PUBLIC WORKS DISTRICT(S): 3, 4, & 5
SUBJECT: CONSIDERATION OF A RESOLUTION ADOPTING PROJECTS FOR THE ROAD MAINTENANCE AND REHABILITATION ACCOUNT FOR FISCAL YEAR 2022-23. (STRATEGIC PLAN ITEM 46-IMCIF)

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, " A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 AND AUTHORIZE EXPENDITURES FROM ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) FUNDS."

EXECUTIVE SUMMARY
On April 28, 2017 the Governor signed Senate Bill 1, codified as the “Road Repair and Accountability Act of 2017,” into law (“SB 1”). SB1 is intended to address basic road maintenance, rehabilitation and critical safety needs on both the state highway and local streets and road system. SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation systems. In order to be eligible for RMRA funding, SB 1 requires cities and counties to provide basic annual RMRA project reporting to the California Transportation Commission. This includes an annual resolution by the governing body identifying eligible projects. Failure to submit the required resolution could result in the City not receiving any RMRA funds.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
City staff have presented to the City Council an annual list of eligible streets and roads in compliance with SB 1 since 2018.

DISCUSSION
Public Works staff will submit the City’s list of projects receiving SB1 funds through the state website, CALSMART. As part of the reporting requirements, all projects proposed to receive funding must be included in the City’s annual budget that is adopted by the City Council at a public meeting.

The City’s RMRA projects are as follows:
1) West Bennett Avenue, between Barranca Avenue and Pennsylvania Avenue - Street Rehabilitation
2) North Westridge Avenue, cul-de-sac north of Bennett Avenue - Street Rehabilitation 3) North Washington Avenue, cul-de-sac north of Bennett Avenue - Street Rehabilitation 4) North Bender Avenue, cul-de-sac north of Bennett Avenue - Street Rehabilitation 5) Annual Citywide Sidewalk Improvements - Along Route 66 6) Annual Citywide Slurry Seal Project - north of Foothill Blvd and east of Valley Center Avenue Item #7. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 268
Staff Report Page 2 of 2
Each of these projects are also identified on the City’s approved Capital Improvement Plan (CIP), that is a part of the current two-year budget. Future projects funded by RMRA funds will continue to be identified and prioritized through the development of the City’s CIP.

FISCAL IMPACT
For FY 21-22, the City’s estimated allocation is $1,021,186 under RMRA funds. The City has already received $758,510 of RMRA funds and expects to receive the remaining by September 2022. The City anticipates receiving $1,141,308 in FY 22-23, which is included in the proposed FY 21-22 budget in the fund created for this program (Fund 256-RMRA).

As listed in the City’s amended FY 2022-23 budget, the projects designated for such funding are proposed as follows:
1) West Bennett Avenue – between Barranca Avenue and Pennsylvania Avenue - Street Rehabilitation $ 780,000 Fund 256 - RMRA
2) North Westridge Avenue, cul-de-sac north of Bennett Avenue - Street Rehabilitation $ 100,000 Fund 256 - RMRA
3) North Washington Avenue, cul-de-sac north of Bennett Avenue - Street Rehabilitation $ 70,000 Fund 256 - RMRA
4) North Bender Avenue, cul-de-sac north of Bennett Avenue - Street Rehabilitation $ 220,000 Fund 256 - RMRA
5) Annual Citywide Sidewalk Improvements - Along Route 66 $ 150,000 Fund 256 - RMRA
6) Annual Citywide Slurry Seal Project - Various streets; north of Foothill Blvd and east of Valley Center Avenue
$ 250,000 Fund 256 - RMRA
The actual costs of these projects will be known at the time of award. If additional funding is needed at that time, staff will request adjustments from other funding sources such as Measure M (F255), Prop C. (F211), or other appropriate funding sources appropriate for street improvement projects.

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By Maliha Ansari, Principal Civil Engineer
Concurs With Not Applicable
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENT:

A. Resolution Adopting Projects for RMRA for FY 2022-23 Item #7. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 269
RESOLUTION CC 2022-____

A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF
PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 AND AUTHORIZE

EXPENDITURES FROM ROAD MAINTENANCE AND

REHABILITATION ACCOUNT (RMRA) FUNDS

THE CITY COUNCIL
City of Glendora, California
WHEREAS, Senate Bill 1 (“SB 1”), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City Council must adopt by resolution, a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (“RMRA”), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $1,141,308 in RMRA funding in Fiscal Year 2022-23 from SB 1; and
WHEREAS, this is the sixth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate four (4) streets/roads, and increase access and mobility options for the traveling public throughout the City this year and five (5) of similar projects into the future; and WHEREAS, the 2020 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are “at higher risk” condition and these funds will help increase the overall quality of the City’s streets and roads and over the next decade will bring City streets and roads into a “low-risk to good” condition; and WHEREAS, the proposed budget for Fiscal Year 2022-23 will include these RMRA eligible Capital Improvement Program (“CIP”) projects.

Item #7. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 270
Resolution CC 2022-_____ Page 2 of 3

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and incorporated herein by this reference.

SECTION 2. The following list of proposed projects will be funded, in whole or in part, with Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account funds. 1) Title: North Bender Avenue – cul-de-sac north of Bennett Avenue – Street Rehabilitation
Description: Grind and Overlay, sidewalk removal and replacement Location: cul-de-sac north of Bennett Avenue
Schedule: Start 08/22 – Completion 06/23
Useful Life: 20-30 years
2) Title: Annual Citywide Sidewalk Improvements
Description: Remove and replace damaged sidewalk to provide safe pedestrian path of travel
Location: Along Route 66
Schedule: Start 01/23 – Completion 06/23
Useful Life: 10-20 years
3) Title: Annual Citywide Slurry Seal Project
Description: Slurry Seal selected streets per the recommendation of Pavement Management Plan
Location: Various streets - north of Foothill Blvd and east of Valley Center Avenue
Schedule: Start 10/22 – Completion 06/23
Useful Life: 5-10 years
SECTION 3. The following previously proposed and adopted projects may also utilize, Fiscal Year 2022-23 Road Maintenance and Rehabilitation Account funds in project delivery. 4) Title: West Bennett Avenue – between Barranca Avenue and Pennsylvania Avenue - Street Rehabilitation
Description: Grind and Overlay, sidewalk and curb ramps removal and replacement to comply ADA requirements, sidewalk installation, Bike Lane signing and striping, drainage improvement
Location: Between Barranca Avenue and Pennsylvania Avenue Schedule: Start 08/22 – Completion 06/23
Useful Life: 20-30 years
5) Title: North Westridge Avenue – cul-de-sac north of Bennett Avenue – Street Rehabilitation
Description: Grind and Overlay, sidewalk removal and replacement Location: cul-de-sac north of Bennett Avenue
Schedule: Start 08/22 – Completion 06/23
Item #7. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 271
Resolution CC 2022-_____ Page 3 of 3
Useful Life: 20-30 years
6) Title: North Washington Avenue – cul-de-sac north of Bennett Avenue – Street Rehabilitation
Description: Grind and Overlay, sidewalk removal and replacement Location: cul-de-sac north of Bennett Avenue
Schedule: Start 08/22 – Completion 06/23
Useful Life: 20-30 years
SECTION 4. These projects shall be submitted to the California Transportation Commission in compliance with the reporting requirements for the RMRA funds.

SECTION 5. These projects shall be commenced over the course of Fiscal Year 2022-

23. SECTION 6. The City Clerk shall certify to the passage and adaption of this resolution and shall enter the same in the Book of Original Resolutions.

PASSED, APPROVED and ADOPTED this __ day of June, 2022.

BY:

KAREN K. DAVIS
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney

CERTIFICATION
I, Kathleen R. Sessman, City Clerk of the City of Glendora, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ___ day of June, 2022, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #7. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 272

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: FINANCE DISTRICT(S): CITYWIDE
SUBJECT: UPDATE ON BUSINESS LICENSE CUSTOMER SERVICE, REVIEW POTENTIAL

ADMINISTRATIVE CHANGES TO THE EXISTING BUSINESS LICENSE ORDINANCE AND APPROVE AMENDMENT NO. 2 TO CONTRACT WITH HDL SOFTWARE LLC FOR

BUSINESS LICENSE AND TRANSIENT OCCUPANCY TAX ADMINISTRATION SERVICES (STRATEGIC PLAN ITEM 33 - EMO)

RECOMMENDATION
That the City Council:

1. Receive customer service updates related to business licensing.

2. Direct staff to move forward with the recommended administrative policy changes to the current Business License Ordinance for approval.

3. Approve Amendment No. 2 to HdL Software, LLC Business License and Transient Occupancy Tax Administration Service contract for a Three-Year Contract with Two, One-Year Extensions.

4. Authorize the City Manager or his designee to execute the amendment and future contract extensions including minimal and/or non-substantive changes.

EXECUTIVE SUMMARY
The Strategic Plan, adopted in 2020, included goals specific to business tax license municipal code modernization (Item # 33-EMO) that would aid in enhancing and modernizing the organization. These goals included the proposal of municipal code changes for consideration, as well as working with HdL to analyze the City’s business tax ordinance for improvements. Additionally, the Business License Services Agreement with HdL has expired and staff is recommending the renewal of the contract for another threeyear term with two one-year extensions for a total five year contract.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On February 28, 2017, the City Council approved a three-year contract, with two one-year extensions with HdL Software LLC (HdL) for Business License and TOT Administration Services (TOT). On December 8, 2020, the City Council approved the extension and Amendment 1 of the contract, which extended the agreement through the expiration date stated in the original contract. The City’s contract with HdL ended on March 31, 2022.

DISCUSSION
Since 2017, HdL Software LLC has provided Business License and Transient Occupancy Tax Administration Services (TOT). Over the course of the five-year contract, HdL has effectively provided Business Tax operations management, Transient Occupancy Tax operations management, Local Tax compliance services and consulting services, as outlined in the original contract. Business owners and residents enjoy multiple support options for registering, renewing, making payments and general inquiries; all of which are readily available online. Outsourcing business license and TOT services has proven to be beneficial, especially during the COVID-19 pandemic, by allowing Glendora business owners and residents to continue to receive full range business license and TOT services.

Item #8. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 273
Staff Report Page 2 of 4
While contracting out business licensing services permits City staff to address other pressing customer service needs, such as water billing inquiries and concerns, it is the responsibility of the City to ensure Glendora residents and businessowners can easily attain business license services. Over the last several months, the City has worked, extensively with HdL to improve the working partnership and enhance a number of facets of the business license process that effect constituents. The City focused on addressing reoccurring customers concerns, as well as consulted City departments, which resulted in a number of efforts to positively impact the application/renewal experience.

CUSTOMER SERVICE ENHANCEMENTS:

External Customer Service
 Revised HdL customer service phone prompt to make it easier to navigate.  Option to leave a call back number instead of waiting on hold.

Internal Improvements
 Regular bi-weekly meetings with HdL and City staff.
 Updated department contacts set up in HdL ‘s business license approval portal.  Developed multiple internal workflows, specific to business type to expedite process.

ADMINISTRATIVE REVISIONS:

In alignment with the City’s Strategic Plan goals, the Finance Division and HdL compiled a list of potential administrative revisions of the current Business License Tax Ordinance (Title 5). These revisions do not compromise business tax, or fees, and only effect the implementation of existing codes outlined in the ordinance. The administrative changes would accomplish the following: a more explicitly stated business license tax ordinance, make obtaining a business license more accessible, as well as minimally off set flat business license application fees. The following business license codes should be reviewed for changes:
 5.04090 - Issuance when permit required as prerequisite.

No license shall be issued to engage in any business when the provisions of this chapter or any other ordinance of this city require a permit to be obtained as a prerequisite to engaging in such business, until such permit is first obtained. Any license issued in violation of this section shall be void. (Ord. 1164 § 1, 1972)
This section requires permitted businesses to have a permit prior to obtaining a business license and invalidates any license where a required permit is not obtained. The permit requirement is counterintuitive to the business license process and is not needed. Removing this section would eliminate the regulatory burden on the tax, without diminishing the authority of the business license.  5.04.060 – Exemptions.

No license tax shall be required of or from the following:
(1) Exempt under State and Federal Laws. Those exempt from municipal license taxes by virtue of either the Constitution or the laws of the United States of America, or of the state; (2) Educational Institutions. Any educational institution not conducted for profit. As used herein, the term “educational institution” means a public or parochial institution conducting regular academic instruction at the kindergarten, elementary, secondary or collegiate levels including graduate schools, universities and research institutions. Such institutions must either:
(A) Offer general academic instruction equivalent to the standards prescribed by the State Board of Education, or
(B) Confer degrees as a college or university of undergraduate or graduate standing, or (C) Conduct research;
Item #8. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 274
Staff Report Page 3 of 4
(3) Charities. Any enterprise or entertainment conducted or operated for not more than seven days during any calendar year when the receipts derived therefrom are to be appropriated to the sole benefit of any church, school, charitable, welfare, fraternal or patriotic organization, and from which no profit is derived either directly or indirectly, by any private individual or person; (4) Resident Farmers, etc. Resident farmers, poultrymen or horticulturists for selling exclusively their own produce, either to stores, or from house to house. This exemption shall not apply to nurseries or to any commercial establishment, or to any person who buys goods for resale as well as selling his or her own goods;
(5) Nonresident Professions. Any doctor, lawyer, architect, dentist or other professional person not having a fixed place of business within the city who is called upon to render such professional services within the city; provided, however, that he or she does not advertise for or solicit business within the city; (6) Ministers. Ministers engaging in their duties as such; (7) Employees of Licensees. Any person who is acting solely as an employee or as the direct representative of a business which pays the required license fee to the city and is named as licensee in an unrevoked license;
(8) Certain Manual Labors. Any person who performs manual labor only, on an hourly or other time basis, and who furnishes only such tools and incidentals as may be required in the performance of such manual labor. This provision shall not apply to any person who also furnishes materials, whether the same are billed separately or not;
(9) Persons under Court Order. Any person performing only an act required by order of a court of competent jurisdiction for performing such an act;
(10) Students. Students under nineteen years of age who are engaged in part-time occupations; (11) Veterans. Any honorably discharged or honorably relieved soldier, sailor, marine or airman of the United States who claims to be entitled to the benefits set forth in Section 16001 or 16001.5 of the Business and Professions Code of the state shall furnish the director of finance with satisfactory proof that he or she is physically unable to obtain a livelihood by manual labor and that he or she is a voter of this state. Such proof as to such veteran’s inability to obtain a livelihood by manual labor shall be evidenced by a certificate of a duly licensed physician and issued by such physician within three months prior to the veteran’s application for a license. (Ord. 1164 § 1, 1972) Modifying, and clarifying, the exclusions in this section would provide a more explicitly stated code.  5.08.050 - Failure to pay – Penalty.

For failure to pay any license tax when due, the director of finance shall add a penalty of twentyfive percent of such license tax on the day following the date of delinquency, and a similar penalty one month thereafter. In the event that a license tax is not paid after such penalties have been assessed, a further penalty shall be assessed based upon the actual administrative costs incurred by the city, commencing from the date upon which the final twenty-five percent penalty was imposed. As a result of enforcing the provisions of this chapter, the director of finance shall maintain and keep records of all such administrative costs. (Ord. 1456 § 3, 1985; Ord. 1164 § 2, 1972) This section establishes penalty rates, as well as administrative recovery for non-payment. Modifying this section would provide for a more precise calculation of recovery and less burdensome tracking costs. This should be treated as a penalty and not draw a cost analysis burden. A “cost recovery” section may also be considered, where third-party administrative collection costs are passed on to the business.

Add:
 Statements and Records verbiage. Including this language in the Business License Ordinance would allow the City the option to exercise auditing practices, if needed. This could potentially assist in confirming gross receipt information provided at the time of business license renewal.  Automatic Annual License Rate Adjustment/Adjustment for Inflation/Deflation verbiage Item #8. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 275
Staff Report Page 4 of 4
Including inflation/deflation language within the Business License Ordinance, in accordance with CPI (consumer price index), would assist in accounting for change over time without raising fees and taxes.

FISCAL IMPACT
In 2021, HdL collected an estimated $72,527 to provide their full range of services. HdL’s monthly fees are assessed based off the number of licenses processed for that month, in accordance with the terms of the original contract. The City’s business license revenue is compromised of two components: business license taxes and application fees. Historically, business tax makes up roughly 80% of annual business license revenue, while application fees make up the remaining 20%, year-to-year. In 2021, the City generated roughly $485,000 in business license revenue; of which, $381,838 was generated solely from business license tax. Business license tax and fee is general fund revenue that is used to support a variety of City services that maintain the quality and equity of Glendora.

ENVIRONMENTAL DETERMINATION
N/A
Prepared By Alycia Suniga, Senior Accounting Technician Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Contract Amendment No. 2
B. Contract Amendment No. 1
C. Original Contract
D. Presentation
Item #8. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 276
01240.0001/535314.1

CITY OF GLENDORA

SECOND AMENDMENT TO AGREEMENT FOR BUSINESS LICENSE AND

TRANSIENT OCCUPANCY TAX AND ADMINISTRATION SERVICES

THIS AMENDMENT TO THE AGREEMENT FOR BUSINESS LICENSE AND TRANSIENT OCCUPANCY TAX (“Second Amendment”) by and between the CITY OF GLENDORA and HDL SOFTWARE LLC, a Contractor, is effective as of the 14th day of June, 2022.

RECITALS
A. City and Contractor entered into that certain “AGREEMENT FOR BUSINESS LICENSE AND TRANSIENT OCCUPANCY TAX,” dated February 28, 2017 (“Agreement”) whereby Contractor agreed to provide Business License and Transient Occupancy Tax and Administration Services.

B. City and Contractor entered into that certain First Amendment to the Agreement dated December 8, 2020 (“First Amendment”) whereby Contractor agreed to provide Business License and Transient Occupancy Tax and Administration Services.

C. City and Contractor now desire to amend the Agreement, as amended, for ongoing contract services for Business License and Transient Occupancy Tax and Administration Services.

D. Pursuant to the City of Glendora Municipal Code, City had the authority to enter into and execute this Agreement.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. Article 9 – Termination of Agreement
“This Agreement will commence on March 1, 2017 and shall terminate on March 31, 2020 March 31, 2025, unless otherwise extended by written agreement of the parties with two, one-year extension options. This Agreement may be terminated with or without cause by either party upon thirty (30) days written notice. In the event of such termination, Consultant shall be compensated for non-disputed fees under the terms of this Agreement up to the date of termination. b. [Unless earlier terminated in accordance with paragraph 9 of the original Agreement, this Agreement shall continue in full force and effect until completion of the services.]

2. Continuing Effect of Agreement. Except as amended by this Second Amendment, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Second Amendment, whenever the term “Agreement” appears in the DocuSign Envelope ID: 05B252E2-4B0D-4919-9B88-9C61438700A9 Item #8. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 277
01240.0001/535314.1
Agreement, it shall mean the Agreement, as amended by this Second Amendment to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Contractor represents and warrants to City that, as of the date of this Second Amendment, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Contractor that, as of the date of this Second Amendment, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Second Amendment.

5. Authority. The persons executing this First Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Second Amendment on behalf of said party, (iii) by so executing this Second Amendment, such party is formally bound to the provisions of this Amendment , and (iv) the entering into this Second Amendment does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 05B252E2-4B0D-4919-9B88-9C61438700A9 Item #8. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 278
01240.0001/535314.1
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
_____________________________________________
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
______________________________________ _____________________________________________ William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director / City Treasurer
ATTEST:
______________________________________
Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

HDL SOFTWARE, LLC
By: ________________________________________
Name: Robert Gray
Title: President
By: ________________________________________
Name: Richard Park
Title: Chief Financial Officer
Address: 120 S. State College Blvd.

Suite 200
Brea, CA 92821
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

DocuSign Envelope ID: 05B252E2-4B0D-4919-9B88-9C61438700A9 June 2, 2022 | 7:45
June 1, 2022 | 4:48
Item #8. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 279

CITY OF GLENDORA

FIRST AMENDMENT TO

AGREEMENT FOR BUSINESS LICENSE AND TRANSIENT OCCUPANCY TAX

AND ADMINISTRATION SERVICES

THIS AMENDMENT TO THE AGREEMENT FOR BUSINESS LICENSE AND TRANSIENT OCCUPANCY TAX ("First Amendment") by and between the CITY OF GLENDORA and HDL SOFTWARE LLC, a Contractor, is effective as of the 8 day of December, 2020.

RECITALS
A. City and Contractor entered into that certain Agreement dated February 28, 2017 ("Agreement") whereby Contractor agreed to provide Business License and Transient Occupancy Tax and Administration Services.

B. City and Contractor now desire to amend the Agreement for ongoing contract services for Business License and Transient Occupancy Tax and Administration Services.

C. Pursuant to the City of Glendora Municipal Code, City had the authority to enter into and execute this Agreement.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. Article 9 - Termination of Agreement
"This Agreement will commence on March 1, 201 7 and shall terminate on March 31 , ~ March 31, 2022, unless otherwise extended by written agreement of the parties signed by the City Manager. This Agreement may be terminated with or without cause by either party upon thirty (30) days written notice. In the event of such termination, Consultant shall be compensated for non-disputed fees under the terms of this Agreement up to the date of termination."

2. Continuing Effect of Agreement. Except as amended by this First Amendment, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this First Amendment, whenever the term "Agreement" appears in the Agreement, it shall mean the Agreement, as amended by this First Amendment to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Contractor each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party Item #8. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 280
represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Contractor represents and warrants to City that, as of the date of this First Amendment, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Contractor that, as of the date of this First Amendment, Contractor is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

5. Authority. The persons executing this First Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this First Amendment on behalf of said party, (iii) by so executing this First Amendment, such party is formally bound to the provisions of this Amendment , and (iv) the entering into this First Amendment does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
01240.000 1/5353 14.1 -2-
Item #8. Page 9
Meeting Date: 6/14/2022 / Packet Page #: 281
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
CITY:

CERTIFY AVAILABILITY OF FUNDS:

JOverholt
Administrative Services Director
CONTRACTOR:
:LRO TW LC
Title: 1:rjdenJ / CE~
By: //~ #t/f.

Name: Richard Park
Title: Chief Financial Officer
Address: 120 S State College Blvd., Suite 200
Brea, CA 92821
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR'S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR'S BUSINESS ENTITY. 0 I 240.0001 /535314.1 -3-
Item #8. Page 10
Meeting Date: 6/14/2022 / Packet Page #: 282
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
/,()di~ ti)~~
William W. Wynder
City Attorney
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
CERTIFY AVAILABILITY OF FUNDS:

June Overholt
Administrative Services Director
CONTRACTOR:

HDL SOFIW ARE, LLC
By: ____________ _
Name:

Title:

By:-------------
Name:

Title:

Address: ____________ _
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR'S SIGNATURES

SHALL BE DULY NOTARIZED, AND APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS

MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR'S BUSINESS ENTITY. 0 1240.000 1/535314.1 -3-
Item #8. Page 11
Meeting Date: 6/14/2022 / Packet Page #: 283
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California }
County of OCQ.D~
On \l 41 ~<&.,\ before me, Qo:±½~ CL> 22~2-,lb~ Qilil,,G Date Here Insert Name and Title of the Officer
personally appeared --~-'---'----=~'---'--..P___,._LL,) ~ "-----"N---'-\~____,= ?f> ..... r'-s ....... .....,o .......... a_,_ _________ _ Name(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. 1············f PATRICIA BATIZ
: Nolary Public - California : f Orange Counly i
Commission # 2229902 ~
My Comm. Expires Feb 28, 2022
Place Notary Seal and/or Stamp Above
I certify under PENAL TY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

OPTIONAL
Completing this infor.,mation can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: _________ _______________ ____ _ Document Date: ______________________ Number of Pages: ____ _ Signer(s) Other Than Named Above: _____ __________________ _ Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
□ Corporate Officer - Title(s): ______ _ □ Corporate Officer - Title(s): ______ _ □ Partner - □ Limited □ General □ Partner - □ Limited □ General □ Individual □ Attorney in Fact □ Individual □ Attorney in Fact □ Trustee □ Guardian of Conservator □ Trustee □ Guardian of Conservator □ Other: □ Other:

Signer is Representing: __________ _ Signer is Representing: _______ ___ _ ©2017 National Notary Association
Item #8. Page 12
Meeting Date: 6/14/2022 / Packet Page #: 284
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

State of California }
County of D<"'Cl..C"Xo e_
On _ \-+-I 4----+-{_~_ ©-~~-- before me, 90-hi ( 0 tL J ~2 D~\'\.U I2.b \~1C Date (v) (1 . .-f ;,tere Insert Name and Title of the Officer U personally appeared - ~~QJ\~~cd!.__~~ _Q~ - ~ ~ \~ ~~=-------==============~--=----- --"""N_,_a=m..;.;.e(s) of Signer(s) -------- who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. 1············1 . PATRICIA BATIZ • @7•·~· • · Notary Public - California z -; · ' ► .. ' .,. - Orange County la " . · .' Commission # 2229902 -
My Comm. Expires Feb 28, 2022
Place Notary Seal and/or Stamp Above
I certify under PENAL TY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.

WITNESS my hand and official seal.

Signature --,
~
~=-~ -~=~-'V~ --~ ~~ ~c........,- --- ;;t~

OPTIONAL
Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document.

Description of Attached Document
Title or Type of Document: ____________________________ _ Document Date: _ _____________________ Number of Pages: ____ _ Signer(s) Other Than Named Above: _______________________ _ Capacity(ies) Claimed by Signer(s)
Signer's Name: Signer's Name:
□ Corporate Officer - Title(s): ______ _ □ Corporate Officer - Title(s): ______ _ □ Partner - □ Limited □ General □ Partner - □ Limited □ General □ Individual □ Attorney in Fact □ Individual □ Attorney in Fact □ Trustee □ Guardian of Conservator □ Trustee □ Guardian of Conservator □ Other: □ Other:

Signer is Representing: __________ _ Signer is Representing: __________ _ ©2017 National Notary Association
Item #8. Page 13
Meeting Date: 6/14/2022 / Packet Page #: 285
Item #8. Page 14
Meeting Date: 6/14/2022 / Packet Page #: 286
Item #8. Page 15
Meeting Date: 6/14/2022 / Packet Page #: 287
Item #8. Page 16
Meeting Date: 6/14/2022 / Packet Page #: 288
Item #8. Page 17
Meeting Date: 6/14/2022 / Packet Page #: 289
Item #8. Page 18
Meeting Date: 6/14/2022 / Packet Page #: 290
Item #8. Page 19
Meeting Date: 6/14/2022 / Packet Page #: 291
Item #8. Page 20
Meeting Date: 6/14/2022 / Packet Page #: 292
Item #8. Page 21
Meeting Date: 6/14/2022 / Packet Page #: 293
Item #8. Page 22
Meeting Date: 6/14/2022 / Packet Page #: 294
Item #8. Page 23
Meeting Date: 6/14/2022 / Packet Page #: 295
Item #8. Page 24
Meeting Date: 6/14/2022 / Packet Page #: 296
Item #8. Page 25
Meeting Date: 6/14/2022 / Packet Page #: 297
Item #8. Page 26
Meeting Date: 6/14/2022 / Packet Page #: 298
Item #8. Page 27
Meeting Date: 6/14/2022 / Packet Page #: 299
Item #8. Page 28
Meeting Date: 6/14/2022 / Packet Page #: 300
Item #8. Page 29
Meeting Date: 6/14/2022 / Packet Page #: 301
Business License Customer Service Update
& Ordinance Review
Administrative Services – Finance Division
City Council
June 14, 2022
Alycia Suniga, Senior Accounting Technician CityOfGlendora.org Item #8. Page 30
Meeting Date: 6/14/2022 / Packet Page #: 302
2 Background
• In 2017, the City approved a three-year contract with HdL Software, LLC, which included two one-year extension options, to provide Business License and Transient Occupancy Tax Administration Service.

Amendment No. 1 was approved on December 8, 2020, extending agreement until the termination date stated in original contract.
• HdL’s business licensing expertise and online availability has allowed the City to continue providing full business license services to the community
Item #8. Page 31
Meeting Date: 6/14/2022 / Packet Page #: 303
3 Background
• In 2021, the City generated roughly $458,000 in business license revenue. • Business taxes making up roughly 80%, application fees making up roughly 20% Item #8. Page 32
Meeting Date: 6/14/2022 / Packet Page #: 304
4 Overview
• Customer service improvement efforts
• Administrative changes to the City’s
Business License Ordinance
• HdL contract renewal
Item #8. Page 33
Meeting Date: 6/14/2022 / Packet Page #: 305
5 Customer Service Update
Customer Service Improvement Efforts
• In efforts to simplify and enhance the business licensing process, the City has worked toward identifying and improving inefficiencies of the existing processes and procedures in place. • This has been achieved by:
1) Developing a working partnership with HdL
2) Researching resident and business owner concerns
3) Evaluating internal processes and interdepartmental
communication within the City
Item #8. Page 34
Meeting Date: 6/14/2022 / Packet Page #: 306
6 Customer Service Update
Customer Service Improvement Effort continued
Key Customer Improvements:

External:
 Revised HdL customer service phone prompt
 Option to leave a call back number
Internal:
 Regular bi-weekly meetings with HdL and City Finance staff  Updated department contacts set up in HdL ‘s business license approval portal  Developed multiple internal workflows, specific to business type Item #8. Page 35
Meeting Date: 6/14/2022 / Packet Page #: 307
Internal Workflows
7 Item #8. Page 36
Meeting Date: 6/14/2022 / Packet Page #: 308
Business License Ordinance
8 Administrative Changes to Business License
Ordinance
Changes to existing code:
• 5.04090 – Issuance when permit required as prerequisite. • 5.04.060 – Exemptions.
• 5.08.050 – Failure to pay – Penalty.

Item #8. Page 37
Meeting Date: 6/14/2022 / Packet Page #: 309
Business License Ordinance
9 Administrative Changes to Business License
Ordinance
Additions:
• Statements and records verbiage
• Automatic Annual License Rate Adjustment/Adjustment for Inflation/Deflation verbiage Item #8. Page 38
Meeting Date: 6/14/2022 / Packet Page #: 310
10 RECOMMENDATIONS

1. Review the internal/external customer service improvements made related to business licensing.

2. Approve further review of the presented administrative policy changes to the current Business License Ordinance and to be revisited for approval at the next City Council meeting.

3. Approve Amendment No. 2 of the HdL Software, LLC Business License and Transient Occupancy Tax Administration Service Contract for a Three-Year Contract with Two, One-Year Extension Options.

That the City Council:

Item #8. Page 39
Meeting Date: 6/14/2022 / Packet Page #: 311

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: HUMAN RESOURCES DISTRICT(S): CITYWIDE
SUBJECT: CONSIDERATION OF A RESOLUTION APPROVING A MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF GLENDORA AND GLENDORA POLICE OFFICER'S ASSOCIATION (GPOA) FOR A THREE-YEAR TERM FROM JULY 1, 2022 THROUGH JUNE 30, 2025.

RECOMMENDATION
That the City Council:

1. Adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A 2022-2025 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE GLENDORA POLICE OFFICERS ASSOCIATION.”

EXECUTIVE SUMMARY
The Glendora Police Officers Association (GPOA) current Tentative Agreement with the City is set to expire June 30, 2022. In compliance with the Myers-Milias-Brown Act (MMBA), representatives from the City and the GPOA commenced negotiations toward a successor MOU.

Through collaborative and productive meetings between the negotiating teams, both parties were able to come to a tentative successor agreement summarized below:
 Term: July 1, 2022 – June 30, 2025
 Wage Increase: July 1, 2022 – 5%, July 1, 2023 – 4%, July 1, 2024 – 4%  Flexible benefits: Increase from $1,400 per month to $1,700 per month  Longevity Pay: Years 5-9: $200/month, Years 10-14: $300/month, Years 15+: $400/month

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On June 26, 2018, the City Council approved a two-year term (July 1, 2017-June 30, 2019) Memorandum of Understanding (MOU) agreement with the Glendora Police Officers’ Association.

On July 30, 2019, the City Council approved a successor Tentative Agreement to the MOU for a threeyear term (July 1, 2019 through June 30, 2022).

DISCUSSION
The following summarizes the changes to the provisions of the negotiated tentative agreement:

Contract Term
 Three (3) year contract term: July 1, 2022 through June 30, 2025.

Wages
 Effective the first full payroll period commencing on or after:
o July 1, 2022, base salaries to be increased by 5% COLA. o July 1, 2023, base salaries to be increased by 4% COLA. o July 1, 2024, base salaries to be increased by 4% COLA.

Item #9. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 312
Staff Report Page 2 of 2
Flexible Benefits
 Effective the first full payroll period commencing on or after July 1, 2022, POA members will be allotted a flexible benefit amount of one thousand seven hundred dollars ($1,700) per month. o For current POA members hired before January 1, 2018, any amounts in excess of $930 shall not be convertible to cash. Employee will designate how the flexible benefit amount will be allocated for medical insurance, dental insurance, vision insurance, or cash and may also make contributions to a Deferred Compensation Plan and/or additional life insurance. o For current POA members hired after January 1, 2018, no amount of the flexible benefit shall be convertible to cash nor is any flexible benefit amount eligible for deposit into a Deferred Compensation Plan. Employee will designate how the flexible benefit amount will be allocated for medical insurance, dental insurance, vision insurance, or additional life insurance.

Longevity Pay
 Effective the first full payroll period commencing on or after July 1, 2022, currently employed members who have completed, regular, continuous, full-time years of service with the City may receive longevity pay as follows:
o Five (5) through nine (9) years - two hundred dollars ($200) per month. o Ten (10) through fourteen (14) years - three hundred dollars ($300) per month. o Fifteen (15) or more years - four hundred dollars ($400) per month. “Continuous” shall include all periods of continuous service with the City as Police Cadet, Reserve Police Officer, and full-time sworn police officer with the City.

FISCAL IMPACT
The total cost of the proposed three-year term MOU with the Glendora Police Officers’ Association is estimated to be approximately $1,850,000.

FY 2023 – 5% FY 2024 – 4% FY 2025 – 4%
Wage Increase July 1, 2022 $428,721 $354,540 $361,195
Flexible Benefit $1,700/month $162,000 $162,000 $162,000 Longevity $72,400 $72,400 $72,400
Annual Total $663,121 $588,940 $595,595

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By Christi Giannone, Senior Human Resources Analyst Concurs With Not Applicable
Reviewed By Marie Ricci, Administrative Services Director/City Treasurer Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Tentative Agreement
B. Public Notice posting
C. Resolution
Item #9. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 313
1 of 4
TENTATIVE AGREEMENT PURSUANT TO GOVERNMENT CODE § 3505.1

BY AND BETWEEN CITY OF GLENDORA & THE GLENDORA POLICE OFFICERS

ASSOCIATION (POA)
That certain MEMORANDUM OF UNDERSTANDING (“MOU”) by and between the CITY OF GLENDORA, a general law city & municipal corporation (“City” or “Glendora”), and Glendora Police Officers Association (“association”) (collectively the “parties”) was scheduled to expire on or about June 30, 2022. On or about May 23, 2022, the parties reached a tentative agreement on select terms for a successor Memorandum of Understanding (the “New MOU”), the deal points of which are set forth below and affirmed by the parties by and through the execution of this formal written Tentative Agreement between the parties’ labor representatives.

This Tentative Agreement represents a joint recommendation from the negotiation teams of both City and Association to City’s City Council. This Tentative Agreement, however, shall not become effective until accepted, approved, and adopted by City’s City Council as specified in California Government Code § 3505.1, which provides:
“If a tentative agreement is reached by the authorized representatives of the public agency and a recognized employee organization or recognized employee organizations, the governing body shall vote to accept or reject the tentative agreement within 30 days of the date it is first considered at a duly noticed public meeting. A decision by the governing body to reject the tentative agreement shall not bar the filing of a charge of unfair practice for failure to meet and confer in good faith. If the governing body adopts the tentative agreement, the parties shall jointly prepare a written memorandum of understanding.” (Emphasis added.)
All terms and conditions of the MOU and the Side Letter shall be maintained unless expressly modified or changed herein and until a New MOU is fully negotiated, reduced to a writing, accepted, approved and adopted by City’s City Council.

TENTATIVE AGREEMENT DEAL POINTS
Contract Term
 Three (3) year contract term: July 1, 2022 through June 30, 2025.

Flexible Benefits
 Effective the first full payroll period commencing on or after July 1, 2022, POA members will be allotted a flexible benefit amount of one thousand seven hundred dollars ($1,700) per month.

Item #9. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 314
2 of 4
o For current POA members hired before January 1, 2018, any amounts in excess of $930 shall not be convertible to cash. Employee will designate how the flexible benefit amount will be allocated for medical insurance, dental insurance, vision insurance, or cash and may also make contributions to a Deferred Compensation Plan and/or additional life insurance.
o For current POA members hired after January 1, 2018, no amount of the flexible benefit shall be convertible to cash nor is any flexible benefit amount eligible for deposit into a Deferred Compensation Plan. Employee will designate how the flexible benefit amount will be allocated for medical insurance, dental insurance, vision insurance, or additional life insurance.

CITY OF GLENDORA
Dated: By:

Adam Raymond
City Manager
Dated: By:

Marie Ricci
Administrative Services Director
APPROVED AS TO FORM:

William Wynder
City Attorney
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director

GLENDORA POLICE OFFICERS ASSOCIATION (POA)
Dated: By:

Sean Ward
POA President
Item #9. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 316
This notice is posted pursuant to City Council minute action taken at the August 26, 2014 Regular Joint meeting requiring posting a week before item is scheduled to be considered by City Council.

PUBLIC NOTICE
Glendora Police Officers’ Association
Memorandum of Understanding
The staff report and proposed Memorandum of Understanding (MOU) between the City of Glendora and the Glendora Police Officers’ Association which will be considered at the June 14, 2022 City Council meeting is accessible on the City’s Website and in the City Clerk’s Office. If you have any questions, please contact Human Resources at (626) 852-4821.

Click to access Draft Staff report and Agreement.

Glendora City Council meetings are held in the Glendora Council Chamber, 116 E. Foothill Boulevard, Glendora, CA.

Thank you
CITY CLERK’S OFFICE
Posted: June 7, 2022 through June 14, 2022
Item #9. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 317
RESOLUTION CC 2022-__

A RESOLUTION OF THE CITY COUNCIL APPROVING A TENTATIVE

AGREEMENT FOR A SUCCESSOR TENTATIVE AGREEMENT TO THE
GLENDORA POLICE OFFICERS ASSOCIATION (POA) JULY 1, 2022- JUNE 20, 2025 SUCCESSORY TENTATIVE AGREEMENT

THE CITY COUNCIL
City of Glendora, California

THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, on June 14, 2022 the Glendora City Council approved a three year successor Tentative Agreement with the Glendora Police Officers Association (POA) and, WHEREAS, representatives of the City of Glendora and POA have meet and negotiated regarding various terms and conditions of a Tentative Agreement (TA) for a successor Tentative Agreement attached hereto and incorporated herein by this reference; and, WHEREAS, representatives from POA and the City in compliance with the MyersMilias-Brown Act (MMBA) will continue to negotiate changes to a successor Tentative Agreement and return to Council at a future date.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City Council approves the Tentative Agreement between the City of Glendora and POA attached hereto as “Exhibit A” and authorize the City Manager and Finance Director to sign the agreement.

SECTION 2. The City Clerk shall certify to the passage and adoption of this resolution and shall enter the same in the Book of Original Resolutions.

SECTION 3. The City Clerk is hereby directed to forward a copy of this resolution to the Human Resources Department.

APPROVED and PASSED this ___ day of June, 2022.

City Council of Glendora, CA
BY:

KAREN DAVIS
Mayor
Item #9. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 318
Resolution CC 2022-___ Page 2 of 2
APPROVED AS TO FORM:

Aleshire & Wynder, LLP
WILLIAM W. WYNDER
City Attorney
AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director
Item #9. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 319

STAFF REPORT
TO: MAYOR AND COUNCIL MEMBERS DATE: JUNE 14, 2022
FROM: PUBLIC WORKS DISTRICT(S): CITYWIDE
SUBJECT: CONSIDERATION OF RESOLUTIONS RELATING TO THE LEVY OF FISCAL YEAR 2022- 23 ASSESSMENT IN CONNECTION WITH THE STREETLIGHT MAINTENANCE DISTRICT NO. 1

RECOMMENDATION

1. Adopt a City Council Resolution entitled, “A RESOLUTION INITIATING

PROCEEDINGS FOR THE ANNUAL ASSESSMENT LEVY WITH RESPECT TO THE STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR 2022-23 PURSUANT TO THE PROVISIONS OF PART 2 OF DIVISION 15 OF THE STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA”;

2. Adopt a City Council Resolution entitled, “A RESOLUTION STATING ITS INTENTION TO LEVY THE ASSESSMENT FOR FISCAL YEAR 2022-23 IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1 AND

SETTING A TIME AND PLACE FOR A PUBLIC HEARING ON SUCH
ASSESSMENT”; and

3. Adopt a City Council Resolution entitled, “A RESOLUTION APPROVING THE PRELIMINARY ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2022-23 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1.”

EXECUTIVE SUMMARY
The City of Glendora funds a portion of public street lighting costs through its Streetlight Maintenance District No. 1 (“District”).

Proposition 218 may require a property-owner protest hearing in order to determine whether a majority of the property owners subject to any increased assessment object to the same. This protest hearing only applies when the increased assessment exceeds the anticipated maximum permissible increase per assessment formula; for example, Consumer Price Index (“CPI”) increases.

During the 2006 reformation of the District, the property owners approved to adjust the assessment rate annually not exceeding the CPI. Such increase is thus not considered a rate increase and the City Council can levy the annual assessment without further approval by the property owners.

The CPI ratio from March 2021 to March 2022 was equivalent to approximately 8.50%.

In order to submit the assessments to the County for placement on property tax bills, the City is required by law to follow certain steps, including the adoption of three (3) resolutions at this time for Fiscal Year (FY) 2022-2023. The resolutions are laid out using information and data provided by an outside consultant, Willdan Financial Services, who prepares the required Engineer’s Report for the City, and ensures that the City meets all regulations in regard to these assessments. Two (2) additional resolutions will then be submitted for consideration during a public hearing at the following City Council meeting.

Item #10. Page 1
Meeting Date: 6/14/2022 / Packet Page #: 320
Staff Report Page 2 of 4
Staff recommends that City Council at this time adopt the resolutions 1) initiating the proceedings for the annual assessment levy, 2) stating its intention to levy the assessment for FY 2022-2023, and 3) approving the preliminary engineer’s report for FY 2022-2023.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
The Landscaping and Lighting Act of 1972 permits cities to establish assessment districts for the purpose of installing and/or constructing new public improvements or servicing and maintaining certain existing public improvements within the proposed district. The City of Glendora established its first Landscape and Streetlight Maintenance District in 1976.

On November 5, 1996, California voters approved Proposition 218 which added Article XIIID to the California Constitution. Proposition 218 establishes procedural requirements for the formation and administration of assessment districts. It also requires the City to ballot property owners to obtain consent for assessment increases exceeding the anticipated maximum permissible increase per assessment formula, for example Consumer Price Index (CPI) increase.

The Streetlight Maintenance District No.1 was re-formed on July 25, 2006, under the requirements of Proposition 218 and the Landscaping and Lighting Act of 1972. During the reformation, the property owners approved that the maximum assessment rate may increase each fiscal year based on the annual change in the CPI during the preceding year for All Urban Consumers for the Los Angeles, Riverside, and Orange County areas, as published by the United States Department of Labor’s Bureau of Labor Statistics. Such increase is thus not considered a rate increase and the City Council can levy the annual assessment without further approval by the property owners.

DISCUSSION
The District includes 2,996 public streetlights, with 2,744 owned by Southern California Edison (SCE), and 252 owned by the City. Not funded as part of the District are private streetlights such as those owned by homeowner’s associations within gated communities, public streetlights that are obsolete and no longer in service such as the City’s antique streetlights, public safety lights positioned atop traffic signals, or traffic signals themselves.

Parcels within the district are divided into two different “Benefit Zones.” Benefit Zone “B” includes parcels within gated communities that are served by no public lighting other than perimeter lighting, and then Benefit Zone “A” includes all other parcels in the district.

Based on the County due date of August each fiscal year, it has been determined that a March CPI be utilized in place of June to allow enough time for the two required meeting dates (Intent Meeting and 10-day noticed Public Hearing).

CPI for March 2022 was 306.679 compared to 282.648 for March 2021 which equates to a rate increase of approximately 1.08502, or 8.502%.

A comparison of rates for FY 2021-2022 and FY 2022-2023 is shown in the table below. Amounts shown are rounded to the nearest penny.

Item #10. Page 2
Meeting Date: 6/14/2022 / Packet Page #: 321
Staff Report Page 3 of 4
Benefit Zone A Assessment Rate Benefit Zone B Assessment Rate Land Use FY2021-22 FY2022-23 Difference
$
FY2021-22 FY2022-23 Difference
$
Single Family
Residence $42.00/Unit $45.57/Unit $3.57 $2.10/Unit $2.27/Unit $0.17 Multi-Family
Residence $12.39/Unit $13.44/Unit $1.05 $0.63/Unit $0.68/Unit $0.05 NonResidential $162.58/Acre $176.43/Acre $13.85 $8.15/Acre $8.84/Acre $0.69 Undeveloped $54.18/Acre $58.79/Acre $4.61 $2.73/Acre $2.96/Acre $0.23 The total District levy for FY 2022-23 will be approximately $495,360.

In order to meet the requirements to submit the assessments to the County for placement on the property tax bills, the City is required by law to follow certain steps, including the adoption of three (3) resolutions at this time for FY 2022-23. The resolutions are laid out using information and data provided by an outside consultant, Willdan Financial Services, who prepares the required Engineer’s Report for the City, and ensures that the City meets all regulations in regard to these assessments.  Resolution initiating proceedings for the annual assessment levy (Attachment B). o This resolution initiates proceedings to levy and collect assessments against the parcels within the District for FY2022-23 to pay for the costs of the streetlight maintenance in connection with the assessment district. Through the resolution the City Council directs the City Engineer to prepare and file with the City Clerk a report with respect to the FY2022-23 levy of the assessment in connection with the District. Such report shall comply with all requirements of the Assessment Law and Article XIIID of the California Constitution. The report is prepared by Willdan Financial Services.
 Resolution stating its intention to levy the assessment for Fiscal Year 2022-23 and setting a time and place for a public hearing on such assessment (Attachment C). o This resolution provides the distinctive designation of the District as “City of Glendora Street Light Maintenance District No. 1” and the boundaries of the District may be generally described as including all territory within the City that is served by public streetlights.  Resolution approving the Preliminary Engineer’s Report filed with respect to the FY2022-23 levy of the assessment in connection with Streetlight Maintenance District No 1 (Attachment D). o The Preliminary Engineer’s Report is prepared pursuant to Chapter 1, Article 4 and Chapter 3 of the Landscaping and Lighting Act of 1972. Any changes to the Engineer’s Report as a result of any Council discussion during this meeting will be incorporated into the final Engineer’s Report presented at the Public Hearing.
o The Public Hearing is scheduled for June 28, 2022, during the regularly scheduled council meeting.

Two (2) additional resolutions will then be submitted for consideration during a public hearing scheduled for June 28, 2022, during the regularly scheduled City Council meeting. The first of these resolutions will approve the levy and collection of assessments and approve the final engineer’s report. The public hearing is the last step before submitting the assessments to Los Angeles County before the deadline the beginning of August. All material and resolutions need to be submitted to the Los Angeles County by early August for them to ensure their placement upon the appropriate property tax bills.

FISCAL IMPACT
Total costs for servicing and maintaining streetlights, safety lights and traffic signals throughout the City is expected to be $671,726. A portion of this is for general benefit of the entire City and therefore paid for from the General Fund and Gas Tax revenues. Only special benefits may be funded by the Streetlight Assessment fund.

Item #10. Page 3
Meeting Date: 6/14/2022 / Packet Page #: 322
Staff Report Page 4 of 4
The revenues and costs for servicing and maintaining streetlights, safety lights and traffic signals are summarized as follows:

Item Description AMOUNT
Gross Cost of Improvements All maintenance and service, including incidental expenses, of public street lights, safety lights, and traffic signals. ($671,726)
101 General Fund Contribution
(General Benefit)
Portion of safety lighting and traffic signal lighting $36,000 205 Gas Tax Fund Contribution
(General Benefit)
General benefit portion of public street lights ($95,252), and portion of safety lighting and traffic signal lighting ($150,000) $245,252
Net Cost of Improvements
(Special Benefit)
Special benefit portion of public streetlights, and incidental expenses related to administering the District ($390,474)
Total Levy Total amount assessed to fund special benefit costs. $495,360 District Reserve Fund
Contribution
Total levy minus costs to fund special benefits. $104,886 Reserve Fund Beginning Balance June 30, 2022 $279,518
Reserve Fund Ending Balance June 30, 2023 $384,404

ENVIRONMENTAL DETERMINATION
N/A.

Prepared By Andrea Miller, Landscape/Contracts Supervisor Concurs With Not Applicable
Reviewed By Alison Sweet, Public Works Director
Certified to Availability of Funds Marie Ricci, Administrative Services Director/City Treasurer Approved By Adam Raymond, City Manager
Legal Review William W. Wynder, City Attorney
CEQA Review Not Applicable
ATTACHMENTS:

A. Preliminary Engineer’s Report
B. Resolution Initiating Proceedings
C. Resolution of Intent
D. Resolution Approving Preliminary Engineer’s Report
E. Presentation
Item #10. Page 4
Meeting Date: 6/14/2022 / Packet Page #: 323

City of Glendora

Streetlight Maintenance
District No. 1

FISCAL YEAR 2022/2023
ENGINEER’S REPORT

Intent Meeting: June 14, 2022
Public Hearing: June 28, 2022
Prepared: April 2022
27368 Via Industria
Suite 200
Temecula, California 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com/financial
Item #10. Page 5
Meeting Date: 6/14/2022 / Packet Page #: 324

ENGINEER'S REPORT AFFIDAVIT
Streetlight Maintenance District No. 1
City of Glendora
Los Angeles County, State of California
This Report describes the District and relevant zones therein including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2022/2023, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ____________ day of ______________, 2022.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of Glendora
By: ________________________________
Stacee Reynolds, Senior Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888
Item #10. Page 6
Meeting Date: 6/14/2022 / Packet Page #: 325

TABLE OF CONTENTS
I. OVERVIEW 1
A. INTRODUCTION 1
B. EFFECTS OF PROPOSITION 218 1
II. PLANS AND SPECIFICATIONS 2
A. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2
B. IMPROVEMENTS AND SERVICES WITHIN THE DISTRICT 3
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. BENEFIT ANALYSIS 5
C. ASSESSMENT RANGE FORMULA 10
D. ASSESSMENT OF COSTS 11
IV. DISTRICT BUDGET 17
A. COSTS OF IMPROVEMENTS 17
B. GENERAL FUND CONTRIBUTION (FOR GENERAL BENEFITS) 18
C. CONTRIBUTION FROM OTHER SOURCES 18
D. SURPLUS FROM THE LAST YEAR 18
E. ANNUAL INSTALLMENTS 18
F. NET ASSESSMENT 18
V. DISTRICT BOUNDARY MAPS 19
VI. 2022/2023 ASSESSMENT ROLL 20
Item #10. Page 7
Meeting Date: 6/14/2022 / Packet Page #: 326
2022/2023 City of Glendora SMD No. 1 Page 1
I. OVERVIEW
A. INTRODUCTION
The Landscaping and Lighting Act of 1972 permits the establishment of assessment districts by the cities for the purpose of installing and/or constructing new public improvements or servicing and maintaining the certain existing public improvements within the proposed district.

In accordance with the 1972 Act, the City of Glendora created its first Landscape and Streetlight Maintenance District in 1976. Since then, city residents have funded a portion of public streetlights and landscape through the Maintenance District. The District has expanded over time through annexations.

This Report describes the District and services therein including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2022/2023, as those existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lots or parcels within the said Street Light Maintenance Assessment District, included as Exhibit ‘B” and by reference made a part of this Report.

B. EFFECTS OF PROPOSITION 218
On November 5, 1996 California voters approved Proposition 218 which added Article XIIID to the California Constitution. Proposition 218 establishes new procedural requirements for the formation and administration of assessment districts. It also requires the City to ballot property owners to obtain consent for the increased assessment exceeding the anticipated maximum permissible increase per assessment formula, for example CPI (Consumer Price Index) increase.

The Streetlight Maintenance District was re-formed in July 2006 under the requirements of Proposition 218 and Landscaping and Lighting Act of 1972. During District reformation, the property owners approved to adjust the assessment rate annually not exceeding the CPI. Such increase is not considered as a rate increase and the City Council can levy the annual assessment without further approval by the property owners.

In past years, Edison has increased the streetlight billing rates that far exceeded the CPI.

Presently, Edison has several pending rate increase cases with the California Public Utilities Commision (CPUC). Therefore, expected future rate increases are built in the projected District expenditure estimate to fully reflect the financial impact.

Considering the actual Edison billing during FY 2021/2022, the District paid for all special benefit expenses, with a subsidy from Gas Tax Funds to cover the general benefit expenses which are not assessable. For FY 2022/2023, no shortfall is anticipated. This amount may change if the CPUC decision is delayed or approved at rate lower than Edison's proposed rate increase.

On June 14, 2022, the City Council initiated the proceedings to levy annual assessment for FY 2022/2023. For the coming fiscal year, the Council decided to levy the assessment not exceeding the maximum permissible rate.

Item #10. Page 8
Meeting Date: 6/14/2022 / Packet Page #: 327
2022/2023 City of Glendora SMD No. 1 Page 2
II. PLANS AND SPECIFICATIONS
A. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:
• The installation or construction of public lighting facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing lighting improvement otherwise authorized pursuant to this section.
• Incidental expenses associated with the lighting improvements include, but are not limited to:
• The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
• The costs of printing, advertising, and the publishing, posting and mailing of notices; • Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the lighting improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
• Costs associated with any elections held for the approval of a new or increased assessment.

As generally defined by the 1972 Act, the improvements and the associated assessment for each Zone may include the following:
• The maintenance and operation of streets and sidewalks within the District, including the maintenance and servicing of street lights, traffic signals, and appurtenant facilities located in and along public streets, roadways and rights-of-way in the City. • “Maintenance” means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of the street lights, traffic signals and appurtenant facilities, including repair, removal or replacement of all or part of any street lights, traffic signals, or appurtenant facilities and the cleaning, sandblasting and painting of street lights, traffic signals, and appurtenant facilities to remove or cover graffiti. • “Servicing” means the furnishing of electric current or energy, gas or other illuminating agent for the street lights, traffic signals, and appurtenant facilities.

Item #10. Page 9
Meeting Date: 6/14/2022 / Packet Page #: 328
2022/2023 City of Glendora SMD No. 1 Page 3
B. IMPROVEMENTS AND SERVICES WITHIN THE DISTRICT

FACILITIES TO BE MAINTAINED AND SERVICED

1. Street Lights
Presently the public street lights in the City of Glendora public streets can be classified into two types:
i) Southern California Edison (SCE) owned system; and,
ii) City owned system.

For both types, the service is provided by SCE. The rate structure for SCE owned street lights falls under LS-1 and the rate structure for the City owned street lights falls under LS-2. All the rate structures are generated by SCE and are subject to change.

Both the street lighting maps of SCE and the City’s records regarding public street lights are on file and available for public inspection at the Office of the City Clerk.

All currently operating public street lights within the City are included as facilities in connection with the District. Not included are: (i) private street lights, such as those provided by homeowner’s associations within gated communities, (ii) public street lights that are obsolete and no longer in service (commonly known within the City as “Antique Streetlights”) and (iii) safety lights positioned atop traffic signals, along with the traffic signals themselves.

The Improvements include all appurtenant facilities to each public streetlight.

Table 1 shows the public street lights in the City on an ownership basis (LS-1 or LS-2).

However, the cost of maintaining and furnishing the electricity for all the public street lights in the City are paid by the City to SCE. As shown in the table, only a small percentage (7.8%) of total public street lights are owned by the City.

TABLE 1
INVENTORY OF PUBLIC STREET LIGHTS – RATE BASED
Lamp
Type 5HP 7HP 10 HP 15 HP 20 HP 25 HP 40 HP 17 MV
40 MV
70 MV
Incandescent 92W 485W
1000L Series Series Total
Lumen 4000 5800 9500 16000 22000 27500 50000 7900 21000 41000 1000 1000 6000 City
owned
– LS2
- 2 - 11 57 42 4 52 14 17 47 4 2 252
SCE
owned
– LS1
9 2,007 292 92 339 1 3 - - - 1 - - 2,744
TOTAL 9 2,009 292 103 396 43 7 52 14 17 48 4 2 2,996
HP represents Sodium Vapor lamp. MV represents Mercury Vapor lamp.

Item #10. Page 10
Meeting Date: 6/14/2022 / Packet Page #: 329
2022/2023 City of Glendora SMD No. 1 Page 4
Table 2 shows the street lights in the City on the location basis. This is done in order to classify the streets in the City by difference in use and by difference in the lumen power serving on the streets.

TABLE 2
INVENTORY OF PUBLIC STREET LIGHTS – LOCATION BASED
HP represents Sodium Vapor lamp. MV represents Mercury Vapor lamp.

This information is based on the data given in SCE monthly bills and in the street lights map of SCE.

2. Safety Lights
Safety lights are public lights positioned atop traffic signals at intersections for vehicular safety and related appurtenances. Costs for furnishing electric current for safety lights in the City are paid by the City to SCE, and are not currently funded by the District. For regular maintenance, repairs and replacement, the City staff or sub-contractors are used.

3. Traffic Signals
Traffic signals are public lights at intersections that govern and facilitate the flow of traffic and related appurtenances. Costs for furnishing electricity for safety lights in the City are paid by the City to SCE, and are not currently funded by the District. The City is responsible for regular maintenance, repairs and replacement. To provide better traffic follow and ensure safety, the City conducts traffic studies and installs new traffic signals at intersections depending on congestion and warrant studies conducted per California Manual on Uniform Traffic Control Devices (MUTCD) guidelines.

TYPES OF MAINTENANCE AND SERVICING

1. Maintenance
Maintenance includes the furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any Improvement, including repair, removal and replacement of all or part of any of the public lighting facilities after any incident, removal of graffiti, regular painting and general maintenance.

Lamp
Type 5HP 7HP 10 HP 15 HP 20 HP 25 HP 40 HP 17 MV
40 MV
70 MV
Incandescent 92W 485W
Total
1000L Series Series
Lumen 4000 5800 9500 16000 22000 27500 50000 7900 21000 41000 1000 1000 6000 Local
Streets 9 1968 243 67 76 17 - 52 - - 48 4 - 2,484
Arterials
/ Main
Streets
0 41 49 36 320 26 7 - 14 17 - - 2 512
TOTAL 9 2,009 292 103 396 43 7 52 14 17 48 4 2 2,996
Item #10. Page 11
Meeting Date: 6/14/2022 / Packet Page #: 330
2022/2023 City of Glendora SMD No. 1 Page 5

2. Servicing
Servicing includes the furnishing of electric current or energy for the public lighting facilities or for the lighting or operation of appurtenant facilities.

III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
The formula used for calculating assessments in each Zone of the District should therefore reflect the composition of the parcels, and the improvements and services provided, to fairly apportion the costs based on benefit to each parcel.

In addition, pursuant to Article XIIID Section 4, the proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.

Only special benefits are assessable, and an agency shall separate the general benefits from the special benefits conferred on a parcel. All District cost rather direct or indirect are assessable to the property owners including collection of additional proceeds to build a reserve. More detail information is provided on page 18 of this report.

B. BENEFIT ANALYSIS

CLASSIFICATION OF STREETS
In order to allocate special benefits from the Improvements to individual parcels, it is necessary to classify the streets in the City by difference in use and by difference in public street lighting, as described below.

1. Arterials
Arterials are the main thoroughfares of public streets and serve as the principal network for through-traffic flow in the City. The City of Glendora Community Plan 2025 under “Circulation Elements” defines arterials, as “The primary function of an arterial roadway is to provide for regional, sub regional and intercity travel”. Arterials take the substantial portion of the total traffic volume and operate at relatively high average speeds of travel.

Considering the high traffic volume and relatively high-speed limits, these streets maintain the highest level of luminance. The City’s arterials are listed in Table 3.

Item #10. Page 12
Meeting Date: 6/14/2022 / Packet Page #: 331
2022/2023 City of Glendora SMD No. 1 Page 6
TABLE 3

ARTERIALS

NAME STRETCH
Route 66 Barranca to Cataract
Grand Avenue Meda to Arrow
Arrow Highway Barranca to Valley Center
Glendora Avenue Route 66 to Bennett
Glendora Avenue Arrow to Gladstone
Foothill Blvd. Valencia to Vista Bonita
Lone Hill Avenue Gladstone to Route 66
Auto Center Drive Lone Hill to FWY 210
Sunflower Avenue Arrow to Claraday
Bonnie Cove Ave Arrow to Gladstone
Base Line Road Grand to Fuchsia

2. Local Streets
All the streets in the City other than those classified as arterials are classified as local streets. In general, these are the roadways used primarily for direct access to residential and non-residential property. In terms of the public lighting system, local streets maintain a lower level of luminance. This is consistent with the traffic volume and average speed of travel.

BENEFITS OF IMPROVEMENTS
The benefits derived from the Improvements are discussed briefly as follows according to the type of facility.

1. Public Street Lights
Public street lights serving a property provide a variety of benefits to the property, as described below.
• Access Benefit
Public street lights improve ingress to and egress from properties by illuminating access to properties from dusk to dawn. Access Benefit is independent of actual use and is not related with the frequency of usage. It can be equated with the facility of emergency vehicles to access the properties, irrespective of whether the emergency vehicles use the access or not.
• Security Benefit
Public street lights help reduce vandalism against properties and criminal acts on properties between dusk to dawn. Police reports clearly show that more crimes are committed in darkness or relatively poorly illuminated areas. • Traffic Benefit
Public street lights improve safety and facilitate the flow of traffic to and from properties between dusk to dawn. It is a well-accepted fact that traffic safety is considerably reduced Item #10. Page 13
Meeting Date: 6/14/2022 / Packet Page #: 332
2022/2023 City of Glendora SMD No. 1 Page 7
in darkness. Various studies have concluded that good quality street lighting reduces the accident rate by increasing the visibility as vehicle headlights are inadequate for high speed traffic.

2. Safety Lights
Safety lights are located on top of traffic signals at intersections. These lights enhance traffic safety and facilitate smooth traffic flow, thus providing Traffic Benefit only.

3. Traffic Signals
Traffic signals are located on intersections only. Their function is to enhance traffic safety and facilitate smooth traffic flow, thus providing Traffic Benefit.

CATEGORIES OF BENEFITS
Proposition 218 requires that “Only special benefits are assessable, and an agency shall separate the general benefits from the special benefits conferred on a parcel.” Special Benefit is described as “…. a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large.” It is therefore important to differentiate between General Benefit and Special Benefit in terms of the benefits derived from the Improvements.

Currently, the City assumes all costs for maintaining and servicing safety lights and traffic signals as a general benefit expense, and District funds are only used to maintain and service the special benefit portions of public street lights.

As discussed earlier, local streets are mainly used for access to residential and non-residential properties located thereon. The benefits generated by the local street improvements directly benefit the properties on the Local Street. Therefore, the benefit from public street lights on Local Streets are exclusively Special Benefit. No part of such benefit is allocated towards General Benefit.

Arterials, on the other hand, compose the principal network for through traffic for the entire City.

At the same time, they serve the properties located along the street in a similar manner as local street. Therefore, the benefits generated by the public street lights are not entirely a General Benefit. To facilitate the traffic flow and safety on arterials, a high level of luminance is used.

The portion of benefit which is allocated to General Benefit is directly proportional to the high level of luminance and illuminance provided on the arterials. It is appropriate to distribute the Improvement Benefit on the arterials between General and Special Benefits which is over and above the level of Traffic benefit provided by public street lights.

Certain parcels included in the District are located within gated communities. The City does not provide public street lights within such communities. However, the City does provide perimeter public street lighting along streets that form the entry points to such communities. These properties receive the same types of access, security and traffic benefits as other parcels in the District, but obviously not to the same extent.

BENEFIT ZONES
Section 22574 of the 1972 Act permits the designation of benefit zones within any individual assessment district if “by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement.” Item #10. Page 14
Meeting Date: 6/14/2022 / Packet Page #: 333
2022/2023 City of Glendora SMD No. 1 Page 8
There are two benefit zones in the District. Benefit Zone “B” includes parcels within gated communities that are served by no public lighting other than perimeter lighting. All other parcels are included in Benefit Zone “A”.

Exhibit “A” includes an Assessment District Diagram for FY 2022/2023 showing the boundaries of the District.

ALLOCATION OF SPECIAL BENEFIT TO ASSESSED PARCELS
Section 22573 of the 1972 Act states that “The net amount to be assessed upon lands within an assessment district may be proportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefit to be received by each such lot or parcel from the improvements.” For the purpose of preparing this Engineer’s Report, land use and parcel size are considered together. Los Angeles County Assessor data was used to obtain the parcel size. Land use classification were taken from the Los Angeles County Assessor Data and was further categorized on the basis of the dwelling unit densities as described in the Glendora General Plan under “Housing Element Update 2008-2014”.

As mentioned above, there are two distinct benefit zones in the Maintenance District depending on the degree of the benefit received from the improvements. Special Benefit is allocated to the parcels based on the number of Equivalent Benefit Units (“EBUs”) assigned to each parcel. This section describes the methodology used to assign Equivalent Benefit Units (“EBUs”) to the parcels in Benefit Zone “A” and Benefit Zone “B”.

1. Allocation of Special Benefit to Parcels in Benefit Zone “A” Special Benefit is composed of Access Benefit, Security Benefit and Traffic Benefit. All of these benefits can be related with parcel size as well as the land use. Special Benefit is allocated to all of the assessed parcels in terms of EBUs, reflecting the relative amount of Special Benefit allocable to each parcel.

Each parcel in Benefit Zone “A” on which a single-family residence (Low-Medium Dwelling Density) is located, is assigned a 1.000 EBU. To determine the corresponding amount of EBUs for multi-family residence, relative densities of all of the residential properties in the Assessment District were analyzed.

At the time of district formation, on average each acre of land in the City devoted to Single Family Residential use contains 3.871 dwelling units, while each acre in Multi-Family use contains 13.136 dwelling units. By comparing the densities of single family residence with the multi-family residence in the Assessment District designates an EBU of 0.295 to each multi-family residence in the District.

Any property other than residential is considered “Non-residential”. This includes, but is not limited to, Commercial, Industrial, Manufacturing, Retail Businesses, Medical Facilities, Churches, Cemeteries, railroad properties, City-owned properties, State or County owned properties and so on.

Parcels on non-residential properties are assigned EBUs based on parcel size in comparison with the EBUs assigned to residential properties. In Benefit Zone “A”, a single-family residence is assigned 1.000 EBU, meaning that an acre developed in the average single-family density will contain 3.871 EBUs. To provide equivalency for the assessment against non-residential parcels, each parcel is assigned 3.871 EBUs per acre.

Item #10. Page 15
Meeting Date: 6/14/2022 / Packet Page #: 334
2022/2023 City of Glendora SMD No. 1 Page 9
Undeveloped parcels will receive significantly less Special benefit than developed parcels. While such parcels receive Security Benefits, they typically have less need for protection from property crimes than developed parcels. Furthermore, Traffic Benefit and Access Benefit are reduced, due to minimal current use of undeveloped parcels.

Therefore, undeveloped parcels are assigned EBUs per acre equal to one-third of EBUs that would be assigned to developed parcel of similar size.

Pursuant to Proposition 218, no exemption is taken for the properties owned by the City, or by the State, or by the Federal government or by any other agency. Every parcel in the Maintenance District is assessed. The assigned EBUs for Benefit Zone A are summarized in Table 4.

TABLE 4
EBUS BY LAND USE IN BENEFIT ZONE “A”
LAND USE ASSIGNED EBUs
Single Family Residence 1.000 per Unit
Multi Family Residence 0.295 per Unit
Non-Residential 3.871 per Acre
Undeveloped 1.290 per Acre

2. Allocation of Special Benefit to Parcels in Benefit Zone “B” As mentioned earlier, for the new developments, public street lights were installed outside the gated community as condition of development to provide extra access, security and traffic benefits to the properties located inside the gated communities. Such parcels are assigned to Benefit Zone “B”.

The parcels in Benefit Zone “B” derive the same types of benefits (access, security and traffic) from this perimeter lighting as parcels in Benefit Zone “A” derive from the public street lighting serving those parcels. However, because perimeter lighting is somewhat removed from the Zone “B” Parcels as compared with the lighting for Zone “A” Parcels, and because Zone “B” parcels are often served by privately owned and operated street lights located directly in from of the parcels, these benefits are less than those received by Zone “A’ Parcels. We determine that a parcel in Zone “B” receive 5% of the special benefit as a similarly developed parcel in Zone “A”. The assigned EBUs for Benefit Zone B are summarized in Table 5.

TABLE 5
EBUs BY LAND USE IN BENEFIT ZONE B
LAND USE Benefit Zone A
EBUs
Benefit Zone B
Percentage
Benefit Zone B
EBUs
Single Family Residence 1.000/Unit 5.0 % 0.050 /Unit
Multi Family Residence 0.295/Unit 5.0 % 0.015 /Unit
Non-Residential 3.871/Acre 5.0 % 0.194 /Acre
Undeveloped 1.290/Acre 5.0 % 0.065 /Acre
Item #10. Page 16
Meeting Date: 6/14/2022 / Packet Page #: 335
2022/2023 City of Glendora SMD No. 1 Page 10
C. ASSESSMENT RANGE FORMULA

MAXIMUM PERMISSIBLE ASSESSMENT PER EBU
As approved by the property owners in July 2006, the maximum authorized assessment rate may increase annually, so that the ratio between the new authorized assessment rate and the rate for the initial year, is as high as the ratio between the then most recently published Consumer Price Index (CPI) for all urban consumers for the Los Angeles-Riverside-Orange County Area for All Urban Consumers and such index published in June 2006.

Restated, the maximum assessment rate may increase each fiscal year based on the annual change in the CPI, during the preceding year, for All Urban Consumers, for the Los Angeles, Riverside and Orange County areas.

Based on the County due date of August each fiscal year it has been determined that a March CPI be utilized in place of June to allow enough time for the two required meeting dates (Intent Meeting and 10 day noticed Public Hearing). An analysis providing annual increase is available upon request. The CPI for the month of March 2022 is determined as 306.679, while the CPI for the month of March 2021 was 282.648. This results in a ratio of approximately 1.08502, or an increase of 8.502%.

The maximum assessment rate for FY 2021/22 was $42.00 per EBU. Multiplied by 8.502%, the maximum assessment rate for FY 2022/2023 is in turn $45.57 per EBU. The initial rate set for the District was $31.47. Based on the EBUs by land use outlined in Tables 4 and 5, Table 6 shows the resulting assessment rates by land use type.

TABLE 6

ASSESSMENT RATES IN BENEFIT ZONES A AND B

LAND USE

ASSESSMENT RATE
Benefit Zone “A” Benefit Zone “B”
Single Family Residence $ 45.57/ Unit $ 2.27 / Unit
Multi-Family Residence $ 13.44 / Unit $ 0.68 / Unit
Non-Residential $ 176.40 / Acre $ 8.84 / Acre
Undeveloped $ 58.78 / Acre $ 2.96 / Acre
The amounts shown here are rounded to the nearest penny.

ASSESSMENT DISTRIBUTION AMONG THE PARCELS BY USE
Parcels to be included in the Streetlight Maintenance District No. 1 are identified from the last Fiscal Year (FY 2021/2022) Secured Property Tax Roll of the County of Los Angeles based upon the tax rate areas of the City. Any change in the parcel number and land use received from the County Assessor’s office from the no-match list will be corrected accordingly.

All the parcels are assigned to Benefit Zone “A” and Benefit Zone “B” on the basis as discussed earlier.

Item #10. Page 17
Meeting Date: 6/14/2022 / Packet Page #: 336
2022/2023 City of Glendora SMD No. 1 Page 11
Table 7 lists the parcels in Benefit Zone “A” by land use and allocated EBUs.

TABLE 7
EBU ALLOCATION FOR PARCELS IN BENEFIT ZONES “A” & "B”
Land Use Parcel Count Residential Units Acreage EBUs
Single Family Residence 7,814 7,815 1,903.93 7,815.00
Multi-Family Residence 376 3,170 214.41 935.150
Non-Residential 528 3 466.40 1,805.42
Undeveloped 163 20 209.55 270.32
TOTAL 8,881 11,008 2,794.28 10,825.89
Table 8 lists the parcels in Benefit Zone “B by land use and allocated EBUs.

TABLE 8
EBU Allocation for Parcels in Benefit Zone “B”
Land Use Parcel Count Residential Units Acreage EBUs
Single Family Residence 670 670 92.20 33.50
Multi-Family Residence 10 10 2.78 0.15
Non-Residential 3 - 55.59 10.79
Undeveloped 0 0 0 0
TOTAL 683 150.57 44.44
There are 10,870.33 total EBUs total in the District.

CALCULATION OF ASSESSMENT AMOUNT
Based on the maximum permissible assessment of $45.57 per EBU, and the 10,870.33 total EBUs total in the District, the total District levy will be approximately $495,360.

D. ASSESSMENT OF COSTS
This section describes the calculations used to determine the net amount to be assessed on each parcel within the Maintenance District in proportion to the Special Benefit received by such parcel.

Item #10. Page 18
Meeting Date: 6/14/2022 / Packet Page #: 337
2022/2023 City of Glendora SMD No. 1 Page 12

DISTRIBUTION FOR GENERAL BENEFIT AND SPECIAL BENEFIT

1. Maintenance and Servicing of Public Street Lights
• Arterials and Local Streets
As discussed in Section III B, the public streets are divided into arterial/ main thoroughfares and local streets. The total direct costs of maintaining and servicing public streetlights for FY 2022/2023 is estimated to be $466,350.

This Engineer’s Report uses the lumen yield of street lamps to approximate the total luminance. This amount should be divided between local streets and arterials/main thoroughfares in proportion to the lumen yield. Referring to Table 2 in Section IIB, Table 9 shows total lumen yield calculated in detail considering the number and type of different street lamps.

TABLE 9

PUBLIC STREET LIGHT LAMPS ON ARTERIALS
Lamp Type Lumen Yield
per Lamp
Number of
Arterial Lamps
Total Arterial
Lumen Yield
Number of Local
Street Lamps
Total Local Street
Lumen Yield
5HP 4,000 0 0 9 36,000
7HP 5,800 41 237,800 1,968 11,414,400
10 HP 9,500 49 465,500 243 2,308,500
15 HP 16,000 36 576,000 67 1,072,000
20 HP 22,000 320 7,040,000 76 1,672,000
25 HP 27,500 26 715,000 17 467,500
40 HP 50,000 7 350,000 0 0
17 MV 7,900 0 0 52 410,800
40 MV 21,000 14 294,000 0 0
70 MV 41,000 17 697,000 0 0
Incandescent 1000L 1,000 0 0 48 48,000
92W Series 1,000 0 0 4 4,000
485W Series 6,000 2 12,000 - 0
TOTAL 512 10,387,300 2,484 17,433,200
Total Lamps 2,966
Total Street Lumen 27,820,500
AVERAGE ARTERIAL LUMEN 20,287
AVERAGE LOCAL STREET LUMEN 7,018
HP represents Sodium Vapor lamp. MV represents Mercury Vapor lamp.

Item #10. Page 19
Meeting Date: 6/14/2022 / Packet Page #: 338
2022/2023 City of Glendora SMD No. 1 Page 13
Table 10 shows the resulting cost allocation for arterials and local streets.

TABLE 10

COST ALLOCATION FOR

MAINTAINING AND SERVICING PUBLIC STREET LIGHTS
Street Type Total Lumen Yield Percentage Allocated Cost Allocation Arterials 10,387,300 37.34% $174,135
Local Streets 17,433,200 62.66% $292,215
TOTAL 27,820,500 100.00% $466,350
• General Benefit and Special Benefit

1. Local Street:

As local streets provide only Special Benefit, all the costs of maintaining and servicing public street lights ($292,215) are allocable to the Special Benefit.

2. Arterial:

Properties located on the arterials are benefited by the public street lights in the same manner as the properties on the local streets. As such, the cost of maintaining and servicing arterial public street lights is partly Special Benefit.

To determine the amount of cost allocation to Special and General Benefit, the lumen yield is taken as the determining criteria. Table 9 shows that on Local Streets, most of the street light lamps are 10HP or less with the exception of some higher lumen lamps that are located on certain high traffic volume local streets.

Accordingly, for the purpose of cost allocation, all the lamps with lumen yield of 9,500 or luminous intensity of 10HP are considered as Special Benefit only.

For the street lamps with luminous intensity greater than 10HP or 9,500 lumens, cost is allocated partly to General Benefit and partly to Special Benefit depending on the lumen ratio exceeding by 9,500 lumens. The proportionate lumen yield up to 9,500 lumens is allocated to Special Benefit.

The difference in lumens over 9,500 lumens is allocated to General Benefit.

It should be noted that this allocation overestimates the General Benefit and allocates none of the benefits over 9,500 lumens to the Special Benefit.

Item #10. Page 20
Meeting Date: 6/14/2022 / Packet Page #: 339
2022/2023 City of Glendora SMD No. 1 Page 14
Table 11 shows the calculations for each type of lamp for lumens up to 9,500 and over 9,500 lumens.

TABLE 11

ARTERIAL PUBLIC

STREET LIGHT LUMEN DISTRIBUTION
Lamp Type Number of Lamps Lumen Yield per Lamp Total Lumen Yield Lumen up to 9,500
Over 9,500
Lumen
5HP 0 4,000 0 0 0
7HP 41 5,800 237,800 237,800 0
10 HP 49 9,500 465,500 465,500 0
15 HP 36 16,000 576,000 342,000 234,000
20 HP 320 22,000 7,040,000 3,040,000 4,000,000
25 HP 26 27,500 715,000 247,000 468,000
40 HP 7 50,000 350,000 66,500 283,500
17 MV 0 7,900 0 0 0
40 MV 14 21,000 294,000 133,000 161,000
70 MV 17 41,000 697,000 161,500 535,500
Incandescent 1000L 0 1,000 0 0 0
92W Series 0 1,000 0 0 0
485W Series 2 6,000 12,000 12,000 0
TOTAL 512 10,387,300 4,705,300 5,682,000
HP represents Sodium Vapor lamp. MV represents Mercury Vapor lamp.

Referring to the total cost of $174,135 shown in Table 10 for maintaining and servicing arterial public street lights shown, and the lumen yields shown for arterial public street lights shown in Table 11, Table 12 shows the allocation of arterial public street lights to General Benefit and Special Benefit.

TABLE 12

ARTERIAL

BENEFIT CLASS DISTRIBUTION
Description Benefit Class Total Lumen Yield Percentage Distribution Cost Lumen up to 9,500 SPECIAL 4,705,300 45.30% $78,883
Lumen over 9,500 GENERAL 5,682,000 54.70% $95,252
TOTAL 10,387,300 100.00% $174,135

2. Maintenance and Servicing of Safety Lights and Traffic Signals Safety lights and traffic signals are spread throughout the City. Most of those are located on the arterials. Some are located on local streets with higher traffic volumes. The benefit from safety lights and traffic signals is entirely Traffic Benefit. It can be allocated Item #10. Page 21
Meeting Date: 6/14/2022 / Packet Page #: 340
2022/2023 City of Glendora SMD No. 1 Page 15
to Special Benefit on local streets and partially to General and partially to Special Benefit on arterials.

For the purpose of this Engineer’s Report though, all the benefit from the safety lights and traffic signals is allocated to General Benefit and not funded by the District.and the City funds these particular General Benefits using a combination of its General Fund, and Gas Tax Fund.

This ensures that the amount of assessment to parcels in the Maintenance District is not overestimated.

Glendora City CouncilJune 14, 2022

Glendora City Council
June 14, 2022