165546-01
Mar 22, 2023
CITY OF GLENDORA
ATTN: DIV OF PUBLIC WORKS
116 E FOOTHILL BVLD
GLENDORA, California 91741-3335
Attention: Steve Flores
Dear Sir,
We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.
One (1) New Caterpillar Inc. Model: 420 Backhoe Loader including standard and optional equipment as listed.
SOURCEWELL #032119-CAT
GLENDORA MEMBER ID# 94382
We wish to thank you for the opportunity of quoting on your equipment needs. This quotation is valid for 30 days, after which time we reserve the right to re-quote. If there are any questions, please do not hesitate to contact me.
Sincerely,
Tony Mykris
Governmental Sales
Item #9. Page 51
Meeting Date: 5/23/2023 / Packet Page #: 162
Quote 165546-01
One (1) New Caterpillar Inc. Model: 420 Backhoe Loader including standard and optional equipment as listed.
Standard Equipment
BOOMS, STICKS, AND LINKAGES
BACKHOE LOADER
- 14'4'' Center pivot backhoe - Single Tilt Loader
4.3 Meters - Lift cylinder brace
- Boom and swing transport locks - Self-leveling loader with single - Pilot operated backhoe and lever control
electro hydraulic stabilizer controls - Return-to-dig
- Street type stabilizer shoes (automatic bucket positioner) - Anti-drift hydraulics (boom, stick, - Transmission neutralizer switch and E-stick) - Bucket level indicator
- Cat Cushion Swing(tm) system
POWERTRAIN
- Water separator - Torque converter
- Thermal starting aid system - Transmission-four speed manual shift - Dry type axial seal air cleaner with - Neutral safety switch integral precleaner - Spin-on filters for
- Automatic dust ejection system Fuel
- Filter condition indicator Engine oil
- Hydraulically boosted multi-plate Transmission oil
wet disk brake with dual pedals & - Outboard Planetary Rear Axles interlock - Diesel particulate filter
- Differential lock - Hydrostatic power steering
HYDRAULICS
- Pilot hoe and mechanical loader - Caterpillar XT-3 hose controls - Hydraulic oil cooler
- Load sensing, variable flow system - Pilot control shutoff switch with 43 gpm (162 L/min) axial piston - Flow-sharing hydraulic valves pump - Hydraulic suction strainer
- 6 micron hydraulic filter
ELECTRICAL
- 12 volt electrical start - Audible system fault alarm - Horn, front and rear - Key start/stop system
- Backup alarm - 850 CCA maintenance free battery
- Hazard flashers/turn signals - Battery disconnect switch - Halogen head lights (2) - External Power Receptacle (12v) - Halogen rear flood lights (2) - Diagnostic ports for engine and - Stop and tail lights machine Electronic Control Modules
OPERATOR ENVIRONMENT
Item #9. Page 52
Meeting Date: 5/23/2023 / Packet Page #: 163
Quote 165546-01
- Interior rearview mirror - Automatic Engine Speed Control - ROPS canopy, Rear Fenders - One Touch Low Idle
- 2-inch (50mm) retractable seat belt - Floor mat and Coat Strap - Tilt steering column - Lockable storage area
- Steering knob - Air suspension seat
- Hand and foot throttle
FLUIDS
- Antifreeze - Extended Life Coolant -20F (-30C)
OTHER STANDARD EQUIPMENT
- Standard Storage Box guard
- Transport tie-down points - CD-ROM Parts Manual
- Ground line fill fuel tank with - Safety Manual
42.3 gal (160L) capacity & 5 gal (19L) - Operations and Maintenance Manual diesel exhaust fluid - Lockable hood
- Rubber impact strips on radiator - Tire Valve Stem Protection
MACHINE SPECIFICATIONS
420 07A BACKHOE LOADER DCA2B 617-5960
LANE 1 ORDER 0P-9001
BUCKET-MP, 1.3 YD3, PO 337-7436
CUTTING EDGE, TWO PIECE 9R-5321
TIRES, 340 80-18/500 70-24, MX 533-0488
INSTRUCTIONS, ANSI 559-0872
SEAT BELT, 3'' SUSPENSION 206-1748
STABILIZER PADS, FLIP-OVER 9R-6007
BUCKET, HOE, (NONE) 175-7877
SERIALIZED TECHNICAL MEDIA KIT 421-8926
SHIPPING/STORAGE PROTECTION 461-6839
RUST PREVENTATIVE APPLICATOR 462-1033
PACK, DOMESTIC TRUCK 0P-0210
PLATE GROUP - BOOM WEAR 423-7607
LINES, AUX HYD,E-STICK 614-5697
STANDARD RADIO (12V) 540-2298
BEACON, MAGNETIC MOUNT, STROBE 433-0154
FAN 387-6682
QUICK COUPLER,PIN PULLER, CASE 494-1938
PINS, BUCKET, BHL-F, 45MM-50MM 178-3593
BUCKET-HD, 18'', 4.2 FT3 219-3386
BUCKET-HD, 12'', 2.8 FT3 219-3411
Item #9. Page 53
Meeting Date: 5/23/2023 / Packet Page #: 164
Quote 165546-01
WARRANTY & COVERAGE
Standard Warranty: 12 MONTHS FULL MACHINE
SOURCEWELL SELL PRICE $155,737.72
TIRE FEE $7.00
DELIVERY PER UNIT $400.00
SALES TAX (10.25%) $15,963.12
AFTER TAX BALANCE $172,107.84
F.O.B/TERMS:
Delivered / Net 10 days
Accepted by___________________________________ on ____________________ ______________________________
Signature
Sub Total MACHINE 189,768.00
Min Member Disc 22.0% (41,748.96)
Machine / Option Price 148,019.04
Sub Total WORK TOOLS 6,306.00
Member Disc 22.0% (1,387.32)
Work Tool / Attachments Price 4,918.68
Customer Invoice
Machine / Option Price 148,019.04
Work Tool / Attachments Price 4,918.68
Pre-Tax Total 152,937.72
Add-ons, No contract discount
Delivery 400.00
Machine Prep 1,200.00
Manuals 1,200.00
Total 155,737.72
Item #9. Page 54
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Sourcewell Contract #032119-CAT | Amendment #1
AMENDMENT #1
TO
CONTRACT #032119-CAT
THIS AMENDMENT is by and between Sourcewell and Caterpillar Inc. (Vendor).
Sourcewell awarded a contract to Vendor for Heavy Construction Equipment with Related Accessories, Attachments, and Supplies effective May 13, 2019, through May 13, 2023 (Contract). Vendor implemented changes to its dealer reporting system and now wishes to modify the Contract to accurately report Administrative Fee payment calculations.
The parties wish to amend the following terms within the Contract:
1. This Amendment is effective upon the date of the last signature below.
2. Any Contract term related to calculation of Administrative Fee that is paid to Sourcewell is deleted and replaced with the following:
“Vendor will pay to Sourcewell an Administration Fee calculated at 0.33% of Caterpillar’s MSRP for each piece of equipment purchased by Sourcewell’s Participating Entities.
Caterpillar will pay the Administration Fee to Sourcewell on a quarterly basis.” Except as amended above, the Contract remains in full force and effect.
Sourcewell Caterpillar Inc.
By: By:
Jeremy Schwartz, Chief Procurement Officer Dawn Zink
Date: Title:
Approved: Date:
By:
Chad Coauette, Executive Director/CEO
Date:
Item #9. Page 70
Meeting Date: 5/23/2023 / Packet Page #: 181
Item #9. Page 71
Meeting Date: 5/23/2023 / Packet Page #: 182
APPROVE THE PURCHASE OF A 2023 CATERPILLAR 420
BACKHOE LOADER FROM QUINN COMPANY FOR $155,737.72
AND SIX 2023 FORD POLICE INTERCEPTOR UTILITY
EXPLORERS FROM NATIONAL AUTO FLEET GROUP FOR
$387,960.52 (STRATEGIC PLAN GOAL IMCIF)
Public Works Department
City Council
May 23, 2023
Steve Flores, Equipment Maintenance Supervisor CityOfGlendora.org Item #9. Page 72
Meeting Date: 5/23/2023 / Packet Page #: 183
BACKGROUND
• Joint Powers Agreements/Cooperative Purchasing
• Vehicle Availability
2 Vehicle Type Basic Replacement Recommendation Criteria Police Patrol Vehicles 3 Years or 80,000
Sedans & Light Duty Vehicles/Equipment 10 Years or 100,000 Medium Duty Vehicles/Equipment 10 Years or 100,000
Heavy Duty Vehicles/Equipment Gas 15 Years or 100,000
Heavy Duty Vehicles/Equipment Diesel 15 Years or 150,000 Item #9. Page 73
Meeting Date: 5/23/2023 / Packet Page #: 184
VEHICLES
Department/Division
Vehicle # Current Make/Model Mileage Replacement Make/Model Public Works / Water
#136
2002 Case
580 SuperM Backhoe Loader 4,216 2023 Caterpillar420 Backhoe Loader Police / Patrol
#1
2019 Ford
Police Interceptor Utility Explorer 71,900 2023 Ford
Police Interceptor Utility Explorer
Police / Patrol
#2
2018 Ford
Police Interceptor Utility Explorer 96,954 2023 FordPolice Interceptor Utility Explorer Police / Patrol
#5
2019 Ford
Police Interceptor Utility Explorer 74,677 2023 Ford
Police Interceptor Utility Explorer
Police / Patrol
#6
2019 Ford
Police Interceptor Utility Explorer 57,478 2023 FordPolice Interceptor Utility Explorer Police / Patrol
#7
2018 Ford
Police Interceptor Utility Explorer 80,769 2023 FordPolice Interceptor Utility Explorer Police / Patrol
#13
2018 Ford
Police Interceptor Utility Explorer 83,908 2023 FordPolice Interceptor Utility Explorer 3 Item #9. Page 74
Meeting Date: 5/23/2023 / Packet Page #: 185
FISCAL IMPACT
• Caterpillar 420 Backhoe Loader’s price reflects a 22% discount compared to non-Sourcewell-member pricing
• $43,136.28 savings before taxes
4 Account Vehicle Cost
549-6563-72300.69 Caterpillar 420 Backhoe Loader $155,737.72 549-6563-72300.51 Ford Police Interceptor Utility $380,960.52 Total $536,698.24
Item #9. Page 75
Meeting Date: 5/23/2023 / Packet Page #: 186
RECOMMENDATIONS
That the City Council:
1. Approve the purchase of a 2023 Caterpillar 420 Backhoe Loader from Quinn Company for $155,737.72; and
2. Approve the purchase of six 2023 Ford Police Interceptor Utility Explorers from National Auto Fleet Group for
$387,960.52.
5 Item #9. Page 76
Meeting Date: 5/23/2023 / Packet Page #: 187