Agenda packet — Glendora City Council, July 8, 2025 (part 3 of 3)

3.12. ADDENDUM ACKNOWLEDGEMENT.............................................................................................................. 12

3.13. DEBARMENT AND SUSPENSION .................................................................................................................. 12

3.14. PARTICIPATION CLAUSE ............................................................................................................................ 12

3.15. SIGNATURE OF AUTHORITY........................................................................................................................ 13

3.16. COMPANY REFERENCES............................................................................................................................. 13

3.17. LINE ITEM PRICING................................................................................................................................... 13

4. SCOPE OF SERVICES ............................................................................................................................ 13

4.1. PURPOSE ..............................................................................................Error! Bookmark not defined.

5. EVALUATION AND VENDOR SELECTION PROCESS ................................................................................ 43

5.1. INITIAL SCREENING................................................................................................................................... 43

5.2. EVALUATION ACTIVITIES ........................................................................................................................... 43

5.3. COST EVALUATION................................................................................................................................... 43

5.4. REFERENCE CHECKS.................................................................................................................................. 43

5.5. DEMONSTRATIONS/ INTERVIEWS ............................................................................................................... 44

5.6. FINANCIAL DOCUMENTATION .....................................................................Error! Bookmark not defined.

5.7. BEST AND FINAL OFFER............................................................................................................................. 44

5.8. VENDOR SELECTION ................................................................................................................................. 44

5.9. LETTER OF INTENT TO AWARD.................................................................................................................... 44 “EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT” ........ 46 “EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY”............................................. 47 “EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED”.................................................................................... 48 “EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT” ....................................................................................... 49 “EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM” ............................................................ 50 “EXHIBIT F, PARTICIPATION CLAUSE” ......................................................................................................... 51 “EXHIBIT G, SIGNATURE OF AUTHORITY” ................................................................................................... 52 “EXHIBIT G” REFERENCES WORKSHEET ...................................................................................................... 53 The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 4 of 54 ends

1. OVERVIEW

1.1. GENERAL BACKGROUND
The City of Rancho Cucamonga (hereinafter “City”) is inviting qualified Vendors(hereinafter “Vendor”) to submit a proposal response for Request for Proposals (“RFP”) #24/25-002 for Traffic Signal Maintenance in accordance with the minimum Scope of Services and Specifications indicated herein.

Vendors wishing to participate in the RFP solicitation must be registered as a Consultant on Planet Bids through the City website at https://www.cityofrc.us/your-government/procurement. Only those responses received from registered Vendors will be accepted. Responses must be submitted by the named Consultant that has downloaded the RFP, this information is indicated in the bid system and provides the ability to tabulate the responses in accordance with the named Vendors. Submitting a response under a Consultant name that does not appear to be on the Prospective Bidders list will be deemed as non-responsive and disqualify said response from further consideration.

1.2. PROPOSAL DELIVERY AND SCHEDULE OF EVENTS
Complete RFP responses must be received electronically via Planet Bids prior to the due date and time specified in the below Schedule of Events. Please note, there will be no paper responses accepted. The City shall not be responsible for any delays by transmission errors.

Schedule of Events
Event Description Date & Time
Post RFP
Questions Due
Addendum Issued
RFP Response Due Date
(The City reservesthe right to change schedule of events without prior notice or responsibility to Vendor.)

1.3. DISCREPANCIES OR OMISSIONS
Vendors finding discrepancies or omissions in the RFP or having any doubts as to the meaning or intent of any part thereof shall submit such questions or concerns in writing electronically via Planet Bids. The City bears no responsibility for oral instructions or representations. Addenda to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP.

The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 5 of 54 ends

1.4. CONTINGENCIES
This RFP should not be considered as a contract to purchase goods or services but is a Request for Proposal in accordance with the terms and conditions herein and will not necessarily give rise to a Contract. However, RFP responses should be as detailed and complete as possible to facilitate the formation of a contract based on the RFP response(s) that are pursued should the City decide to do so.

Completion of this RFP form and its associated appendices are a requirement. Failure to do so may disqualify your RFP response submittal. Vendors must submit signed RFP responses by the due date and time as specified herein. Vendors will be considered non-responsive if the above requirements are not submitted as requested.

Any scope of services, contingencies, special instruction and/or terms and conditions applicable to this RFP and any purchase order derived thereafter shall be effective as of the issue date of a purchase order for the requested work (the “Effective Date”), and shall remain in full force and effect until sixty (60) days after the City has accepted the work in writing and has made final payment, unless sooner terminated by written agreement signed by both parties.

1.5. QUESTIONS AND CLARIFICATIONS
All questions or clarification requests must be submitted directly through the City’s bid system no later than the due date and time indicated in the above Schedule of Events. Answers and/or clarifications will be provided in the form of an Addendum and will be posted for download from the City ’s bid system in accordance with the above “Schedule of Events”.

From the issuance date of this RFP until a Vendor is awarded, Vendors are not permitted to communicate with any City staff or officials regarding this procurement, other than during interviews, demonstrations, and/or site visits, except at the direction of Ruth Cain, CPPB, Procurement Manager, the designated representative of the City of Rancho Cucamonga.

1.6. DISPOSITION OF MATERIAL AND CONFIDENTIAL OR PROPRIETARY INFORMATION All materials submitted in response to this RFP solicitation will become the property of the City and will be returned only at the City ’s option and at the expense of the Vendor submitting the RFP response. A copy of the RFP response will be retained for official files and become a public record. Any material that a Vendor considers as confidential but does not meet the disclosure exemption requirements of the California Public Records Act may be made available to the public regardless of a notation or markings of confidentiality or otherwise.

1.7. BRAND NAMES
Any reference to brand names and/or numbers in the solicitation is intended to be descriptive, but not restrictive, unless otherwise specified. RFP responses offering equivalent items meeting the standards of quality specified may be considered, unless other specified, providing the RFP response clearly describes the article The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 6 of 54 ends

offered and how it differs from the referenced brand. Unless a Vendor specifies otherwise, it is understood that the Vendor is offering a referenced brand item as specified in the solicitation. The City reserves the right to determine whether a substitute offer is equivalent to and meets the standards of quality indicated by the brand name references, and the City may require the supply of additional descriptive material and a sample.

1.8. KNOWLEDGE OF REQUIREMENTS
The Vendor shall carefully review all documents referenced and made a part of the solicitation document to ensure that all information required to properly respond has been submitted or made available and all requirements are priced in the RFP response. Failure to examine any documents, drawings, specifications, or instructions will be at the Vendor’s sole risk.

Vendors shall be responsible for knowledge of all items and conditions contained in their RFP responses and in this RFP, including any City issued clarifications, modifications, amendments, or addenda. The City will provide notice of any changes and clarifications to perspective Vendors by way of addenda to Planet Bids; however, it is the Vendor’s responsibility to ascertain that the RFP response includes all addenda issued prior to the RFP due date.

1.9. RESERVATION OF RIGHTS
The issuance of this RFP does not constitute an agreement by the City that any contract will be entered by the City. The City expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, RFP, or RFP procedure. • Reject any or all RFPs.
• Reissue a Request for RFPs.
• Prior to submission deadline for RFPs, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the RFPs. • The City recognizesthat price is only one of several criteria to be used in judging a product or service, and the City is not legally bound to accept the lowest RFP response. • The City reserves the right to conduct pre-award discussions and/or pre-Contract negotiations with any or all responsive and responsible Vendors who submit RFP responses. • Procure any materials, equipment or services specified in this RFP by any other means. • Determine that no project will be pursued.

Page 7 of 54 ends

• The City reserves the right to inspect the Vendor’s place of business prior to award or at any time during the contract term or any extension thereof, to determine the Vendor’s capabilities and qualifications.

1.10. CALIFORNIA'S PUBLIC RECORDS ACT
The City complies with the California Public Records Act, Government Code Section 6250 et seq, Public records are open to inspection always during the office hours of the state or local agency and every person has a right to inspect any public record, except as hereafter provided. Any reasonably segregable portion of a record shall be available for inspection by any person requesting the record after deletion of the portions that are exempted by law.

Neither an RFP in its entirety, nor proposed prices shall be considered confidential and proprietary.

Notwithstanding the foregoing, companies are hereby notified that all materials submitted in response to this RFP are subject to California's Public Records Act. The City 's receipt, review, evaluation or any other act or omission concerning any such information shall not create an acceptance by the City or any obligation or duty to prevent the disclosure of any such information except as required by Government Code Section 6253.

Companies who submit information they believe should be exempt from disclosure under the Public Records Act shall clearly mark each document as confidential, proprietary or exempt, and state the legal basis for the exemption with supporting citations to the California Code. Pursuant to California Law, if the information is requested under the Public Records Act, the City shall make a final determination if any exemption exists for the City to deny the request and prevent disclosure. The City will withhold such information from public disclosure under the Public Records Act only if the City determines, in its sole discretion, that there is a legal basis to do so.

2. MINIMUM REQUIREMENTS

2.1. BUSINESS LICENSE
A selected Vendor awarded a contract shall be required to obtain a Rancho Cucamonga Business License no later than five (5) business days from notification of award prior to being issued a Purchase Order. A selected Vendor must possess and maintain all appropriate licenses/certifications necessary in the performance of duties required under this RFP and will provide copies of licenses/certifications immediately upon request throughout the term of the Contract.

2.2. PREVAILING WAGES
Where labor is required for a public work as a part of any requirement covered by this RFP, pursuant to the provisions of the Labor Code of the State of California and/or the federal Davis-Bacon Act, a selected Vendor(s) shall pay no less than those minimum wages unless an exemption applies. In certain cases, an exemption from the prevailing wage requirement may apply to the scope of work. (See Cal. Labor Code § 1720(c)(1), (5); 42 USC The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 8 of 54 ends

§ 5310(a). However, the City makes no representations in this RFP that such an exemption will apply or that prevailing wages will not be required for a scope of work covered by this RFP.

2.3. REPRESENTATIVES
Should a selected Vendor require the services of a third-party to complete the Scope of Services indicated in this RFP, the awarded Vendor will not assign, transfer, convey or otherwise dispose of the contract or its right, title or interest in or to the same, or any part thereof. Any attempt by the awarded Vendorto so assign, transfer, or subcontract any rights, duties, or obligations arising hereunder shall be null, void and of no effect.

The awarded Vendor shall be solely responsible for the satisfactory work performance of all personnel engaged in performing the Services including Vendors subcontractor. All Services shall be performed by the awarded Vendor or under the awarded Vendor’s direct supervision, and all personnel shall possess the qualifications, permits, and licenses required by state and local law to perform such services.

The awarded Vendorshall be responsible for payment of all employees’ and subcontractors’ wages and benefits and shall comply with all requirements pertaining to employer’s liability, workers’ compensation, unemployment insurance, and Social Security. By its execution of this Agreement, Vendor certifies that it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code and agrees to comply with such provisions before commencing the performance of the services.

In case of default by the Vendor, the City may take the following actions which shall include but not be limited to; cancellation of any purchase order, procurement of the articles or service from other sources and may deduct from unpaid balance due to the Vendor, or may bill for excess costs so paid, and the prices paid by the City shall be considered the prevailing market prices paid at the time such purchase is made, withholding of payment until final resolution. Cost of transportation, handling, and/or inspection on deliveries, or Vendors for delivery, which do not meet specifications, will be for the account of the Vendor.

City Representative:

For the purposes of this Agreement, the contract administrator and City ’s representative shall be__________________, or such other person as designated in writing by City (“City ’s Representative”). It shall be the Vendor’s responsibility to assure that City ’s Representative is kept informed of the progress of the performance of the services, and the Vendor shall refer any decisions that must be made by City to City Representative. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the City Representative.

Page 9 of 54 ends

Vendor Representative:

The response to this RFP shall designate the representative of the Vendor authorized to act in its behalf with respect to the services specified herein and make all decisions in connection therewith (“Vendor’s Representative”). It is expressly understood that the experience, knowledge, capability and reputation of the Vendor’s Representative will be a substantial inducement for City to enter into an Agreement with the Vendor.

Therefore, the Vendor’s Representative shall be responsible during the term of any Agreement for directing all activities of Vendor and devoting enough time to personally supervise the services hereunder. The successful Vendor may not change the Vendor’s Representative without the prior written approval of City ’s Representative.

2.4. EMPLOYEE CONDUCT
All Vendor personnel must observe all City regulations in effect at the location where the Services are being conducted. While on City property, the Vendor’s personnel shall be subject to oversight by City staff. Under no circumstances shall the Vendor’s or Vendor’s sub-contractor personnel be deemed as employees of the City.

Vendor or Vendor’s subcontractor personnel shall not represent themselves to be employees of the City.

Vendor's personnel will always make their best efforts to be responsive, polite, and cooperative when interacting with representatives of the City and City employees. The Vendor's personnel shall be required to work in a pleasant and professional manner with City employees, outside Vendors and the public. Nothing contained in this RFP shall be construed as granting the Vendor the sole right to supply personal or contractual services required by the City or without the proper City approval and the issuance of a Purchase Order.

3. RFP RESPONSE FORMAT AND SUBMISSION REQUIREMENTS
Completion of this RFP form and its associated Exhibits are a requirement. To be considered responsive and evaluate RFP responses fairly and completely Vendors must comply with the format and submission requirements set out in this RFP, and provide all information requested. Failure to comply with this instruction will deem said RFP response as non-responsive and will not receive further consideration in the evaluation process.

If only one RFP response is received, the City reserves the right to discard the response, re-bid or proceed with an RFP review and negotiations.

RFP responses are due on the date and time indicated in the above schedule of events. Submittals shall be submitted electronically via Planet Bids; no paper RFP responses will be accepted. RFP responses must include the information required by this RFP.

Page 10 of 54 ends

3.1. COVER LETTER / INTRODUCTION
RFP responses must include the complete name and address of Vendor and the name, mailing address, and telephone number of the contact person regarding the RFP response. A signature by an authorized representative must be included on each RFP response. Said signature will be considered confirmation of the Vendors ability and willingness to comply with all provisions stated herein.

3.2. TABLE OF CONTENTS
The Table of Contents must be a comprehensive listing of the contents included in your RFP response. This section must include a clear definition of the material, exhibits and supplemental information identified by sequential page numbers and by section reference numbers. Each section of the RFP response will be separated by a title page at the beginning of each section.

3.3. EXECUTIVE SUMMARY
The Executive Summary shall condense and highlight the contents of the Vendor’s RFP response to provide the Evaluation Committee with a broad understanding of the Vendor’s approach, proposal, experience, and staffing.

3.4. EXPERIENCE
The Vendor shall provide a concise statement demonstrating the Vendor’s qualifications, experience, expertise, and capability to perform the requirements of this RFP. Provide a brief history of your company, including. • The number of years in business,
• The firm’s service commitment to customers,
• If the firm is involved in any pending litigation that may affect its ability to provide its proposed solution or ongoing maintenance or support of its products and services. • A statement as to whether your firm is an individual proprietorship, partnership, corporation, or private nonprofit firm, and the date your company was formed or incorporated.

3.5. THIRD-PARTY / SUBCONTRACTORS
If the Vendor intends to subcontract, a detailed list of any sub-contractors, partners, or third-party Vendors who will be involved in the implementation of the proposed services including but not limited to:
• Description of the Vendor’s experience with each of the proposed subcontractors, • Three (3) customer references for each subcontractor to include references names, addresses, and telephone numbers, for products and services like those described in this RFP, • Describe the specific role of each.

Page 11 of 54 ends

3.6. STAFF BIOGRAPHIES
Submit the resumes of the individuals who will be performing the services for the City. Resumes shall be formatted in the following order:
• Position with the Company,
• Length of time with the Company,
• Licenses, registrations, and certifications as required by law to perform the Scope of Work described herein,
• Educational background,
• Role in the Project,
• Experience with the minimum requirements stated herein, • Work history on similar or like projects with the other municipalities.

3.7. PROPOSAL RESPONSE
Under this section Vendors shall provide a full, detailed response to the City ’s Scope of Services listed herein.

Vendors should be as thorough as possible in their response as it may be the only opportunity to convey information regarding your business, ability, and qualifications to complete the services needed.

3.8. EXHIBITS A THROUGH H
The following named Exhibits A through H are a requirement and must be complete and signed where required.

Exhibits are not to be included in your proposal response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A – G and H . Failure to comply with this instruction will deem your RFP submittal as non-responsive.

3.9. NON-DISCLOSURE CONFLICT OF INTEREST
Specify any possible conflicts of interest with your current clients or staff members and the City. A signed “Exhibit A, Conflict of Interest and Non-Disclosure Agreement” included herein must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.10. PROFESSIONAL SERVICE AGREEMENT
In addition to the acceptance of the City ’s Terms and Conditions, the successful Vendor will be required to enter into a Professional Services Agreement (“PSA”) with the City, a “Sample” of which is attached in the City ’s bid system for review. All requirements of said PSA must be completed by the successful Vendor and signed by both applicable parties prior to any services being rendered. This RFP sets forth some of the general provisions which may be included in the final PSA. In submitting a response to this RFP, Vendor will be deemed to have The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 12 of 54 ends

agreed to each clause unless otherwise indicated in “Exhibit B, Professional Services Agreement Exceptions Summary” and the City agreesto either accept the objection or deviation or change the PSA language in writing.

Failure to raise any objections at the time of this RFP response submittal will result in a waiver of objection to any of the contractual language in the PSA at any other time. The signed Exception Summary must be submitted in Planet Bids system under the Response Types tab “Exhibits A – G”.

3.11. ACKNOWLEDGEMENT OF INSURANCE
Vendors must meet all insurance requirements as outlined in the Professional Services Agreement. Ability to comply with said requirements must be indicated with signature of “Exhibit C, Acknowledgement of Insurance Requirements and Certification of Ability to Provide and Maintain Coverages Specified”. The awarded Vendor will be responsible for providing the required Certificates of Insurance and must be the Named Insured on the Certificates. Certificates of Insurance from any other entity other than the awarded Vendor, will not be accepted. The signed Acknowledgement of Insurance must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.12. ADDENDUM ACKNOWLEDGEMENT
The Vendor shall hereby acknowledge they have received all posted Addendums, if any. It is the Vendor’s responsibility to log into the Bid System to identify and download the number of addenda that have been posted. Addenda issued in correspondence to this RFP shall be considered a part of this RFP and shall become part of any final Contract that may be derived from this RFP. Vendors must indicate their acknowledgement of any Addendums by way of signature on “Exhibit D, Addendum Acknowledgement” and must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.13. DEBARMENT AND SUSPENSION
Bidding Vendors must verify by way of signature to “Exhibit E, Vendor Certification Form” that they are not listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California. The signed exhibit must be submitted under the Planet Bid Response Types, Exhibits A – G.

3.14. PARTICIPATION CLAUSE
Vendors shall provide a completed “Exhibit F, Participation Clause”, must be submitted under the Planet Bid Response Types, Exhibits A – G. This will indicate a Vendors agreement to or not to allow other entities to utilize the RFP response and awarded contract as a piggyback option.

Page 13 of 54 ends

3.15. SIGNATURE OF AUTHORITY
“Exhibit G”, Signature of Authority must be submitted under the Planet Bid Response Types, Exhibits A – G.

Unsigned RFP responses will not be accepted. The Signature of Authority declares that the Vendor has carefully examined the instruction indicated herein including all terms and condition and specifications, and hereby proposes and agrees, if the Vendors RFP response is accepted, Vendor agrees to furnish all material in accordance with the instruction and specifications in the time and manner prescribed for the unit cost amounts set forth in the Vendors RFP response.

3.16. COMPANY REFERENCES
Provide a minimum of four (4) references, preferably with other municipalities in which similar services are being performed. References must be for work performed or completed within the past three (3) years. “Exhibit H, Reference Worksheet”, must be complete and uploaded into the Planet Bid system under the “Response Type” section identified as “Exhibit H”. While the Reference Worksheet accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the “Response Type, Exhibit H” in Planet Bids.

3.17. LINE ITEM PRICING
Line item pricing for this RFP must be provided directly in the Planet Bids system under the “Line Items” tab.

This pricing is not an estimate and is firm fixed price for each item listed. Vendors pricing quotes outside of the pricing listed in Planet Bids under the “Line Items” tab will not be accepted or considered for award. Any additional cost required should be noted in the additional cost line item and a summary of the cost provided in the notes section of the line item. While Line item pricing accompanies your RFP response it is not to be discussed in any other area of the RFP response other than the “Line Item” tab in Planet Bids. The City will not be obligated to any estimated pricing or pricing not identified in the “Line Item” tab in Planet Bids. Failure to provide the required Line Item pricing in the required format will cause Vendors RFP response to be considered as non-responsive and be eliminated from proceeding any further in the process. Any questions or clarifications regarding how to correctly submit Line Item pricing should be submitted by the “Questions Due” date and time indicated in the schedule of events.

4. SCOPE OF SERVICES
The Contractor shall furnish all tools, vehicles, equipment, apparatus, facilities, labor, services, training, and materials to perform all work necessary to maintain all traffic signal facilities in a good workmanlike manner according to the proposal submitted and in accordance with these specifications. The bid prices for both the routine and extraordinary maintenance shall apply to all types of traffic signal controllers, safety lighting, illuminated street name signs (ISNS), streetlights, accessories, traffic signal communication systems equipment including but not limited to fiber optic cable systems, wireless antenna systems, signal interconnect cable systems, and systems as may exist in the City now or that may be installed during the life of the contract. Traffic The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 14 of 54 ends

signal and lighting systems as follows, but not limited to: Econolite Controllers, Iteris Video Detection Units (VDS), Centracs System, Clary Uninterrupted Power Supply Systems (UPS), EDI Conflict Monitor Units (CMU) / Malfunction Management Unit (MMU), Tomar Emergency Vehicle Preempt Systems (EVP).

4.1. CONTRACT PROVISIONS

4.1.1. CONTRACT TERM
Contractor shall provide Services under this Contract commencing on the contract start date identified in the Notice to Proceed and shall continue through June 30, 2025.

4.1.2. RENEWAL OF CONTRACT
Parties to this agreement may, by mutual consent, exercise the option to renew the Contract for one year periods beginning July 1, 2025, up to a total of Six (6) additional years. Options to renew are contingent upon the City Manager’s approval, subject to pricing review and in accordance with all terms and conditions stated herein unless otherwise provided in writing by the City. In the event of contract renewal, the requested rate increase shall not be increased by more than the percentage increase in the Consumer Price Index (CPI) for the relevant year. The CPI used for this purpose shall be the most recent published figure available at the time of the rate adjustment calculation.

4.2. RFP REQUIRED SUBMITTALS
The Contractor must submit the following documentation as Exhibit, • Employee certifications assigned to contract to the City with bid proposal, • Proof of aerial boom trucks and cranes to be able to support the contact work outlined to the City with bid proposal.

4.3. TRAFFIC SIGNAL INFRASTRUCTURE LOCATIONS
See Appendix I.

4.4. SUPERVISION AND STAFF
The Contractor and their staff shall have skills, expertise, and experience in all aspects of traffic signal and lighting maintenance. The Contractor shall assign a Field Supervisor Technician with a current International Municipal Signal Association (IMSA) Traffic Signal Senior Field Technician Level III and Traffic Signal Inspector Certification, and National Electrical Code (NEC) Certification. Account Manager and designated Office Coordinator shall have a current IMSA Traffic Signal Tech Level I Certification. The Field Supervisor and Account Manager and/or designated Office Coordinator shall be available Monday through Friday, during regular working hours and after-hours, for the duration of the contract. Additional personnel designated to perform work on safety lighting and ISNS shall have an IMSA Roadway Lighting Technician Level II Certification. Crane operators shall have a Valid Class A California Commercial Driver’s License and National Commission for the The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 15 of 54 ends

Crane Operators (NCCCO) Certified Crane Operator Certification with Service Truck Crane (STC) and Telescope Boom-Fixed Cab (TSS) and Boom Truck-Fixed Cab Operator endorsements. The Contractor shall also have an in-house specialist with IMSA Traffic Signal Senior Bench Tech Level III to support field Technicians with indepth cabinet troubleshooting or logic controller programming. The Contractor shall submit employee certifications assigned to contract to the City with bid proposal. The Contractor’s representative shall be fluent in the English language and possess adequate skills to communicate both verbally and in writing with the Public Works Services Director or designee.

4.5. WORK ATTIRE
All contract employees and/or subcontractors shall wear the appropriate work attire and personal protective equipment (PPE) i.e. shirts, pants, steel-toed or composite electrical hazard work boots, hardhats, safety vests, safety glasses, earplugs, work gloves, and any other related PPE.

4.6. WORKING HOURS
Regular working hours are the City’s normal business hours, from 7:00 a.m. to 6:00 p.m., Monday through Friday, unless otherwise authorized by the City. Holiday hours are recognized City holidays only. After hours are all hours excluding regular hours and recognized City holidays. The Contractor shall maintain a local or toll-free telephone number where the Contractor can be reached twenty-four hours (24) per day, seven (7) days per week, three hundred and sixty-five (365) days per year, and be capable of dispatching work crews to effectively address and respond both routine and emergency service requests, including weekends and holidays. All work shall be scheduled at the convenience of the City as not to interfere with normal operations.

4.7. COMMUNICATION
The Contract Administrator shall be available by office and cellular telephone. The Contract Field Supervisor shall always carry the cellular telephone on their person during the workday for communication with the Public Works Services Director on an as-needed basis.

4.8. ONLINE GIS DATABASES
The City of Rancho Cucamonga is currently managing and maintaining all traffic signal and lighting assets in an online GIS platform. This is an effort to make the asset database available to all traffic staff, and to make asset management more efficient. The Contractor shall be able to update and maintain all of the City’s traffic signal and lighting inventory and/or work database maps on the GIS platform and/or any future work order management systems. The City will work with the Contractor and train their staff on using the field mobile app and/or future work order systems for updating the assets inventory.

4.9. TRAINING
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 16 of 54 ends

No compensation will be made by the City for any required or requested training made by the City of Rancho Cucamonga for contract employees to attend.

4.10. CONTRACTOR REQUIREMENTS

1. The Contractor will provide their field staff with smartphones or tablets capable of running the City’s current Esri ArcGIS mobile app.

2. Each mobile device will have a wireless data plan.

3. Users will update in real-time the specified work performed/observed and all associated attributes of the traffic signal and lighting assets, as needed, for accurate inventory and maintenance.

4. Access and update inventory, testing/work performed as requested on the City’s traffic signal and lighting inventory and/or work database maps on the City’s ArcGIS app or web-based software

5. The ArcGIS online system and database is secured and accessed only by authorized users. User credentials are not to be shared unless authorized by the City or the Contractor will be charged the hours to obtain or replace the associated missing data.

6. Preferred devices are iPhone, iPad (must be running iOS 13.5 or later software).

7. Acceptable devices are running Android based (must be running 8.0 (Oreo or later software; with Processor ARMv7 or later; OpenGL ES 2.0 support, and Google Play services 11.6.0 or later must be installed on the device).

4.11. EQUIPMENT
Contractor shall have available and readily accessible all required tools, equipment, apparatus, facilities, traffic control, skilled labor services, and materials, etc. to perform all work necessary to maintain in good working order all traffic signal facilities, safety lighting, ISNS, and other traffic control devices overseen by the City’s Traffic Signal Maintenance Department at the locations defined in this Scope of Work. All work performed, or equipment, parts, or materials supplied shall be subject to the inspection and approval of the City and must comply with the City’s Engineering specifications. The Contractor shall submit proof of aerial boom trucks and cranes to be able to support the contact work outlined to the City with bid proposal.

If the City is out of spare equipment, the Contractor shall provide and be equipped with spare parts sufficient to place the signal system back in operation for ordinary trouble calls, including sensing devices for induction loop detectors. The Contractor shall have on-hand at least one (1) spare Econolite System Controller (ASC/2S 2100), (ASC/3 2100), Cobalt, and (1) conflict monitor for every twenty-five (25) intersections. The Contractor shall also have on-hand at least one, (1) Type R or Type P Controller Cabinet for every fifty (50) intersections.

All City equipment deemed repairable is brought back to the City Corporate Yard unless otherwise authorized.

No permanent or temporary change of controller mechanisms shall be done without prior approval of the City except in the event of a warranted emergency and a change is necessary. The Contractor shall notify the City by The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 17 of 54 ends

telephone (voice or text) immediately. In addition, the City requires that any equipment replaced is done so with City stock or approved Contractor spare equipment. Any equipment removed or replaced shall be recorded in ArcGIS and on any associated documents or inventory databases in addition to notification by text or email.

The Contractor shall have available adequate, skilled personnel with an IMSA Traffic Signal Senior Level III Bench Tech, and proper laboratory testing facilities to perform cabinet testing upon request. In addition to a designated IMSA Traffic Signal Level III Senior Field Tech who is currently certified through ATSI to perform the annual inspection of CMU / MMU with an ATSI PCMT-8000 or latest generation conflict monitor unit tester. The ATSI equipment shall be calibrated annually by ATSI and proof provided with the annual testing report. All testing shall conform to the current NEMA Specifications. A copy of laboratory reports showing testing of traffic control equipment shall be submitted to the City upon completion, or annually for CMU / MMU testing.

4.11.1. EQUIPMENT ADDITIONS AND DELETIONS TO THE SYSTEM The Contractor shall maintain additional traffic signals and appurtenant devices as they are installed or become part of the maintenance requirements immediately upon written notification by the Public Works Services Director or designee. Such additional signals shall be maintained at the same unit price as stipulated in the Contract Agreement. In the event maintenance of a new signal commences at other than the beginning of the monthly period, the unit rate for routine preventative maintenance services shall be prorated from the date maintenance commences.

The bid prices for both the routine and extraordinary maintenance shall apply to all types of signal controllers, accessories, and systems as may exist in the City now or that may be installed during the life of the contract.

The City may, at its sole discretion, add or eliminate signals from this contract. The Contractor shall be notified of such additions or deletions in writing. Such added or deleted signals shall increase or decrease the invoice at the same unit price as specified in the Contract Agreement. If maintenance of a new signal commences or ceases at other than the beginning of the monthly period, the unit rate for routine preventative maintenance services shall be prorated from the date the Contractor was notified.

4.12. REQUEST FOR SERVICE OUTSIDE OF NORMAL HOURS
The Contractor should expect service requests outside of the Contractor's normal working hours. These service requests may be given by telephone, text message, email, written correspondence, or other means for reporting signal related problems, damages, and emergencies. The Contractor shall maintain a local or toll-free telephone number where the Contractor can be reached twenty-four (24) hours per day, seven (7) days per week, and three hundred and sixty-five (365) days per year, in order to effectively address and respond to both routine and emergency service requests. The telephone number is to be made available to the Public Works Services The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 18 of 54 ends

Director or designee and the City of Rancho Cucamonga Public Works Services Department. All requests shall be addressed by an appropriate timely response as outlined in this Scope of Work

4.13. RESPONSE CRITERIA FOR EMERGENCY AND ROUTINE SERVICES Requests deemed to be "Emergencies" by the City shall be responded to immediately with all possible haste, arriving at the signal location within one (1) hour of first notification. Routine requests shall be responded to within twenty-four (24) hours of first notification unless the City agrees upon other arrangements.

The following events shall establish an emergency condition and the following action shall be taken:

1. Events: Failure or malfunction of the traffic signal system, or interruption of normal signal operations to create a public safety concern. This may be caused by damage from vehicle collisions or accidents, acts of nature, civil disorder, malicious mischief, vandalism, or actions of other contractors or utility companies.

2. Actions: Under these conditions, the Contractor shall immediately restore the traffic signal to normal operations. If that is not possible due to the extent of damage, sufficient repairs shall be made to enable the intersection to operate safely.

For emergency repair purposes, the Contractor's vehicle shall have immediately available the following equipment: portable stop signs to be installed if required, barricades, cones, replacement signal heads, pedestrian heads, 1-A signal pole, load switches, controller, and other related equipment and tools which may be required to repair said damage.

All vehicle and pedestrian indications reported as being inoperable shall be responded to as emergencies. Any appurtenant traffic signal equipment such as traffic signal heads, street names signs or other regulatory signs, warning or guide signs affixed to mast arms or poles, reported to be knocked down, dangling, or otherwise creating a public safety concern shall be immediately repaired or removed as an emergency to eliminate the unsafe condition. Any equipment removed shall be scheduled for replacement as agreed upon with Public Works Services Director or designee.

For the emergency repair of a traffic signal, which is completely blacked-out, the Contractor shall first check the uninterrupted power supply and batteries. If the batteries have failed, temporarily borrow batteries from a nearby traffic signal and install them at the blacked-out traffic signal in order to place the traffic signal in 4-way flash until SCE power is restored. If the Contractor is unable to place the traffic signal in 4-way flash, they shall notify the Public Works Services Director or designee immediately to make arrangements to replace additional equipment that has failed. If unforeseen catastrophic electrical damage occurs a plan will be formulated with the Public Works Services Director or designee to deploy City or Contractor supplied stop signs until 4-way flash can be reached.

Page 19 of 54 ends

4.14. NOTIFICATION
The Contractor shall notify the Public Works Services Director or designee of substitution, or removal of any controller or component, or alteration to the operation of any signal system. In addition to a notation in the ArcGIS, Traffic Signal Management Map notification via voice or text shall be made to the originator of the call.

The Contractor shall call and email to confirm 72 hours in advance, in addition to the morning of any scheduled extraordinary maintenance that is directed to take place during that day. The Contractor shall notify the Public Works Services Director or designee of the proposed maintenance specifying the type of maintenance, location, and the approximate time of the day. If work is commenced without obtaining approval from the City, payment will not be made until City staff can inspect the work.

For emergency call-outs during normal business and after hours, the Contractor shall thoroughly examine and inspect all equipment at the location for any physical damage or malfunctions. Observations and repairs shall be noted on cabinet log, and associated ArcGIS traffic signal database maps in addition to notification via voice or text to the originator of the call.

All correspondence for billing and operations shall be addressed to designated email recipients. Hard copy requests for documents, contracts, reports, will be mailed or delivered to the Public Works Services Department, City of Rancho Cucamonga, 8794 Lion Street, Rancho Cucamonga, CA 91730.

4.15. RECORDS
The Contractor shall keep a current, permanent operational record of all work performed at the intersection, including, but not limited to, the Traffic Signal Maintenance Punch List, routine maintenance, service calls, extraordinary maintenance, and relamping, of every piece of traffic control or safety equipment that the Contractor is required to maintain by this contract. These records shall be kept at each maintained location on a form approved by the City. A copy of such record shall be provided within two (2) working days upon request to the Public Works Services Director or designee. The form shall include, at a minimum, the date, time, description of the devices including all models, parts and serial numbers, the narrative of deficiencies encountered, and a detail of any and all corrective actions(s) taken. Entries shall be made legibly in indelible ink and shall be initialed by the technician making the entry. Failure to comply will be cause for refusal of payment.

4.16. MONTHLY MAINTENANCE REPORT
The Contractor shall develop a monthly summary report in cooperation with the City to be submitted with the monthly invoice. This monthly summary report shall itemize all activities relating to traffic signal and safety lighting maintenance for each maintained location. The summary report shall list the maintenance history of the entire reporting period for each traffic signal location and any deficiencies found including arrival and The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 20 of 54 ends

departure times, dates and addresses of the repairs, service personnel dispatched, types of repairs made, and all materials and equipment used for each day worked. A chronological report of all maintenance activities throughout the month is not sufficient. The summary reports shall be submitted to the City within ten calendar (10) days following the end of the month of the reporting period.

4.17. CONTRACT INVOICES
The Contractor shall prepare a single monthly invoice for routine maintenance billing that shows the date, time, and location of every routine maintenance check. Invoices shall be submitted to City within ten calendar (10) days following the end of the month of the reporting period. Invoices and summary reports for the reporting period ending on June 30th shall be submitted to City by August 10th. Any further invoices after this date for the previous fiscal year (July 1st to June 30th of the subsequent calendar year) will be denied.

The Contractor shall prepare a general monthly accumulative invoice for all extraordinary and routine maintenance billings that are less than $500 per intersection.

The Contractor shall prepare a separate individual invoice for each location when an extraordinary or routine maintenance billings are more than $500 per intersection.

The Contractor shall submit a monthly invoice and summary report for both routine and extraordinary maintenance billing to the City on bond paper and in electronic files using the MS Excel spreadsheet format.

Invoices will not be paid until invoices and summary reports have been reviewed and verified.

The following information shall be legible and at a minimum, is required for each traffic signal, flashing crosswalk, signalized crosswalk, and flashing school beacon location:
• Location by intersection and identification of a specific corner or direction of traffic, when applicable. • Date and time the call was received and the first and last name of the caller or self-initiated. • Date and time the Contractor's personnel and equipment arrived at the scene. • The date and time the job was completed.
• Nature of the malfunction, if any, and a description of the action taken by the technician. List the first and last name of the Technician responding to call.
• Contractor notation of routine, extraordinary, or additional work (including emergency work). • Accident report number from the Police Department for all accident-related work.

All records are the property of the City and at the termination of this contract shall be delivered to the City.

4.18. SALVAGED OR DAMAGED EQUIPMENT OWNERSHIP
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 21 of 54 ends

Ownership of all materials existing and incorporated in the work is vested in the name of the City of Rancho Cucamonga. Salvaged or damaged equipment shall be the Contractor’s responsibility for the proper disposal and recycling of such material. Unless otherwise directed by the Public Works Services Director or designee.

4.19. TRAFFIC SIGNAL TURN-ON AND TURN-OFF
The Contractor shall notify the Public Works Services Director or designee, at least seventy-two (72) hours in advance of any scheduled turn-on/turn-off necessitated by the Contractor's operations. The Contractor shall not make said turn-off or turn-on until permitted to proceed by the Public Works Services Director or designee.

The Contractor shall obtain the appropriate lane closure permit if required and provide the appropriate traffic control as per the WATCH handbook and California Manual of Uniform Traffic Control Devices (CA MUTCD) as approved by the City of Rancho Cucamonga Engineering Department.

4.20. WARRANT SERVICE
The Contractor shall guarantee the work against defective material or workmanship for a period of one (1) year from date of completion of the work. Damage due to traffic accidents, acts of nature, and service power surges including those from sabotage and/or vandalism are exempt from the guarantee.

When defective material and/or workmanship are discovered which require repairs to be made under this guarantee, all such work shall be done by the Contractor at its own expense within five (5) calendar days after written notice of such defects has been given to Contractor by the City. Should the Contractor fail to repair such defective material or workmanship within five (5) calendar days thereafter, the City may cause the necessary repairs to be made and charge the Contractor with the actual cost of all labor and materials required. In emergencies demanding immediate attention, if the Contractor is unable to respond, the City shall have the right to repair the defect and charge the Contractor with the actual cost of all labor and material required. Any repair work performed as herein specified shall be done under the provisions of the original contract specifications.

During the warranty period, the Contractor is expected to coordinate warranty repairs with the appropriate manufacturer or installing contractor.

The Contractor shall notify the City of any undue delays by the manufacturer or installing contractor in responding to warranty requests and provide a detailed summary of the nature and reason for said warranty requests.

4.21. TRAFFIC CONTROL
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 22 of 54 ends

The Contractor shall obtain an annual encroachment permit (no fee). The Contractor shall conduct their work in such a manner as to minimize the disruption of traffic flow. The Contractor shall not obstruct or restrict any portion of the roadway until traffic controls have been set up per the WATCH handbook and California Manual of Uniform Traffic Control Devices (CA MUTCD). All traffic control methods shall conform to the latest edition of the WATCH handbook and CA MUTCD and this Scope of Work. Not more than one intersecting street shall be closed at any one time without the prior approval of the Public Works Services Director or designee. Traffic stoppages shall be limited to time periods approved by the City.

Maintenance operations shall be conducted in such a manner as to cause as little inconvenience as possible to adjacent property owners. Convenient access to driveways, houses, and buildings along the line of work shall be maintained and temporary approaches to crossings or intersecting highways shall be provided and kept in good condition. No material or equipment shall be stored where it will interfere with the free and safe passage of public traffic. At the end of each day's work and at other times when maintenance operations are suspended for any reason, the Contractor shall remove all equipment and other obstructions from the portion of the roadway and open it for use by public traffic.

The Contractor shall furnish all flagmen, barricades, barriers, lights, signs, and any other device which may be necessary for adequate and safe traffic control.

The Contractor shall provide protection for any excavation three (3) feet or more in-depth or any other excavation which by its nature may be considered unsafe by either covering or erecting a five (5) foot chain link or woven wire fence. Such protection shall be always provided when an employee of the Contractor attendsthe excavation.

Pedestrian traffic shall be always maintained in a safe manner. Pedestrian and emergency vehicular access shall be maintained to all residences, businesses, and manufacturing establishments around the work area.

All spillage and any excess dirt or debris caused by hauling operations or moving equipment along or across any private or public property or public traveled way shall be removed immediately at the Contractor's expense.

The Contractor shall always provide unobstructed access to all fire hydrants except as otherwise provided, in writing, by the Traffic Engineer.

Failure to provide adequate safety devices, as directed by the Traffic Engineer, will cause the City to install safety devices as needed and the cost will be assessed to the Contractor at the City's actual cost. The City shall be entitled to offset any costs incurred against the Contractor's invoice.

Page 23 of 54 ends

All costs for traffic control shall be included in the various items of work, and no additional compensation will be allowed.

4.22. EQUIPMENT AND MATERIALS
Attention is directed to Section 6-1.05, "Trade Name and Substitution", of the 2018 Caltrans Standard Specifications. The City reserves the exclusive right to determine if proposed alternative equipment shall be acceptable.

Before the start of work, the Contractor shall provide the City with a statement from the vendors. Said statements shall state the date that any equipment ordered is shipped. The City shall not be liable for any delay to performance before the delivery of these required submittals.

4.23. DAMAGE
Adjacent improvements such as street pavement, curbs, sidewalks, sprinklers, driveways, and gutters damaged because of the Contractor's operation shall be repaired promptly to the satisfaction of the Public Works Services Director or designee at the Contractor's expense.

4.24. SOUND AND NOISE CONTROL
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances, which apply to any work performed pursuant to the contract.

4.25. NIGHT INSPECTIONS
The Contractor shall perform monthly nighttime inspections of all intersection safety lighting and ISNS for proper operation at signalized intersections.

A written record (can be Excel spreadsheet or other methods such as ArcGIS data implementation as approved by the Public Works Services Director or designee) shall be submitted to the Public Works Services Director or designee of each safety light and ISNS outage. This written record shall be received by the Public Works Services Director or designee within 5 working days after the survey. Before repairs are started the City will need to review and approve work to be completed.

The Contractor shall carry photocells, fuses, drivers, and properly sized LED’s when troubleshooting safety lights per the City specifications.

Page 24 of 54 ends

Unless otherwise directed by the City, all safety lights shall consist of Eaton-Cooper fixtures with wattages and brand type replaced or repaired with the same found at the intersection, this is also noted on the associated City ArcGIS Map. All information on repairs shall be updated to the ISNS/Safety Lights Management or ISNS/Safety Light Outage Maps.

Unless otherwise directed by the City, all ISNS fluorescent bulbs found to be burned out shall be replaced with Prince-Certified LED tubes with internal drivers. Contractor shall keep adequate stock in anticipation of monthly repairs. All repairs made to Southern Manufacturing ISNS repairs shall be made with OEM Southern Manufacturing equipment. All information on repairs shall be updated to the ISNS/Safety Lights Management or ISNS/Safety Light Outage Maps.

Costs incurred in night inspections for safety lighting shall be included in the unit price for routine maintenance. All safety light outages shall be repaired within five (5) working days of approval to repair. All ISNS shall be repaired within fifteen (15) working days of approval to repair. The replacement of defective parts will be extraordinary maintenance. All extraordinary maintenance required shall be per the Contractor's agreement for extraordinary maintenance or per written quote, as directed by the Public Works Services Director or designee.

4.26. MEETINGS
The Contractor will be required to attend and participate in monthly meetings with City staff. These meetings will be held to discuss contract provisions, problems, and/or issues and ensure that the work is proceeding as per the contract documents. These meetings will be called by the Public Works Services Director or designee.

The Contractor shall have at least one (1) Field Supervisor, one (1) Administrative Staff Member, and one (1) Traffic Signal Technician attend the monthly meetings. Full compensation for attending these meetings shall be considered as included in various items of work and no additional compensation shall be allowed.

4.27. ESTIMATE OF QUANTITIES
The quantities shown in the contract agreement shall be considered as approximate only, being listed therein as a basis for the comparison of bids. The Public Works Services Director or designee does not guarantee or agree, either expressly or by implication that the actual amounts required would correspond therewith. He reserves the right to increase or decrease the amount of any item or portion of work or material to be performed or furnished, or to omit any such item or portion, in accordance with the provisions relative thereto outlined in this Scope of Work.

4.28. ROUTINE MAINTENANCE
The Contractor shall provide a program of routine maintenance designed to eliminate or reduce the incidents of malfunction and extend the useful life of the equipment. The program, the cost of which is specified in the The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 25 of 54 ends

contract unit price for traffic signals and other items of work listed under "Routine Maintenance" shall include but not limited to the following:

All equipment and labor required to complete Routine Maintenance shall be included as part of the cost of the Routine Maintenance cost and no additional compensation shall be given to complete these tasks.

4.28.1. ROUTINE MAINTENANCE OF ALL TRAFFIC SIGNALS AND SIGNALIZED CROSSWALKS ONCE A MONTH Inspection and service at each signalized intersection once a month, not less than 20 days or more than 40 days apart. The Contractor shall provide the labor, equipment, and material to perform this complete list of services, on a monthly basis:
• Air Filter - Clean or replace the air filter element in all controller cabinets so equipped at least once every six (6) months and shall note in the monthly report any filter replacement. Wash or replace all air filter elements in all cabinets so equipped within three (3) months after the execution of this contract, and so note in the monthly report the date the filter elements are cleaned or replaced.

Replace the air filters at least once every (6) months. • Controller Cabinet and A/C Service Cabinet - Remove any posters, signs, and/or graffiti, etc. from the controller and service cabinet exteriors. Check the interior and exterior of the controller and service cabinets for signs of deterioration to the cabinet's surface. Clean the traffic signal cabinets thoroughly on the inside including all components and remove any foreign materials monthly. Clean the A/C service cabinet during October UPS, inventory, and service meter audit. • Controller Cabinet Fan and Thermostats - Verify that the controller and exterior cabinet fans operate properly with minimal noise. Verify all cabinet fan thermostats are set to eighty-five (85) degrees Fahrenheit and operational.
• Controller Cabinet Grounding - Using a megger, check the resistance between the AC and Ground in the controller cabinet.
• Controller Cabinet Vents -Check the vents in both the controller cabinet door and above the door, and at the top of the cabinet to ensure that they are free of any foreign material. • CMU / MMU Testing - Verify that the time clock and date are correct in any CMU and MMU at all traffic signal cabinets. Yearly testing of all CMU and MMU equipment shall be completed with the use of an automated testing device that is calibrated yearly and tested by a Technician that is certified by the manufacture as defined by NEMA TS1, NEMA TS2, FHWA/Caltrans System 170 Standards. For example, ATSI PCMT 8000. The test results shall be printed on a report that is to be always maintained in the signal cabinet. An electronic copy shall be sent to the City within thirty (30) days from the final location tested via USB. The printed report containing the test results shall, at a minimum, include the following information: report header with the type of monitor tested and date tested; agency identification including manufacturer, model and serial number; related test The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 26 of 54 ends

information including the operator, test site, and intersection location; and monitor verification with a description of the type of tests performed and conditions found (i.e., failure or non-failure). Note testing in monthly routine maintenance log and also in the appropriate sections of the Traffic Signal Management ArcGIS Map, along with current status and equipment information. In addition to the above, a summary report of failed units shall be provided in a spiral binder. Any monitors that fail testing are to be replaced immediately. See Appendix II for the inventory schedule. • Connectors - Check all connectors (includes any connections on the main panel, interface panels, and under detector racks) to ensure they are secure and free of corrosion. Note in monthly routine maintenance log.
• Controller Cabinet Mounting - Check the snugness of the nuts on the controller cabinet anchor bolts and tighten if necessary being sure not to distort the cabinet door opening by over-tightening. • Controller Cabinet and A/C Service Foundation Seal - Check the seal between the bottom of the cabinet and the foundation for deterioration. If standing water or evidence of water is present inside the bottom of the controller cabinet, reseal as necessary, and ensure there is a weep hole at the lowest point to allow any moisture in the cabinet to seep out. • Controller Operation - Manually place vehicle and pedestrian calls on each phase through the controller cabinet test switches or the controller keyboard to verify controller servicing of each active phase. Maintain an accurate chronograph and set all real-time clocks to the National Bureau of Standards (WWV) time. When and where necessary, adjust clocks to Daylight Savings Time on following monthly inspection visit.
• Detector Operation - Check detector units and systems including, but not limited to, inductive loops, pedestrian pushbuttons, and video for the correct detection of both vehicles and pedestrians by observing the turn-on of the appropriate detection indicator as a vehicle passes over or through the detector loop(s)/zone; and adjust or repair said equipment as necessary to restore the system to its intended operation. Notify the City immediately of any video detection failures. If the video detection failure is determined to be unsafe, place in recall until contact is made with the City, and approval to proceed with repairs outside of warranty is given. Note any information from responding calls, repairs, tests, or observations in monthly maintenance and cabinet log, in addition to appropriate sections of the Traffic Signal Management ArcGIS Map.
• Detection Setup - Verify that the detector loop cables are correctly identified, connected to the correct vehicle detector field interface terminals and that the correct detector indicates a call. Verify that a call is placed on the correct controller detector input and that the input places a call on the correct controller phase.
• Door Gasket - Check all door gaskets on the controller cabinet, service cabinet, and any other enclosures for evidence of moisture or deterioration. Completely replace any gaskets showing signs of leaking or deterioration with City supply. Notify Public Works Services Director or designee when stock is low.

Page 27 of 54 ends

• Door Panel Harness - Check the harness leading from the door panel to the auxiliary panels on the cabinet door to ensure they are not being pinched and do not bind against the cabinet door. Adjust if necessary.
• Equipment Displays and Indicators - Verify that all LED, LCDs, and indications (controller, CMU, load switches, flasher, etc.) are working properly.
• Flash - Verify the operation of the flashers. Verify with a stopwatch that the flash rate is between 50 to 60 pulses per minute and that the "ON/OFF" state for each flash circuit is equal. • Ground Fault Receptacle - Verify the proper operation of "Test" and "Reset" buttons on GFCI type outlets.
• Hinges and Locks - Check for free movement of all doors, latching assemblies, and locks on the controller cabinet, service cabinet, and any other enclosures. Use a minimum of oil or spray lubricant and remove any excess.
• Insect Infestation - Check for any signs of ants, wasps or other insects within the cabinet and take the necessary steps for extermination.
• Interconnect - Observe communication equipment within the cabinet and notify Public Works Services Director or designee of any suspected failures. • Inventory - Once a year all equipment and status information found in the Traffic Signal Management ArcGIS map shall be verified against existing information and updated as needed. See Appendix II for the inventory schedule.
• Interior Light - Verify the proper operation of the controller cabinet's interior fluorescent or LED light, starter, and/or ballast.
• Intersection Timing - Compare controller phase timing against the signed City Engineer timing sheet, check any discrepancies against intersection log, and notify Public Works Services Director or designee of any deviations. Update the status of the timing sheet in the appropriate section on the Traffic Signal Management ArcGIS map.
• Intersection Records - Ensure that all intersection "As-Built" plans, cabinet wiring diagrams, necessary equipment operations manuals, controller data timing sheets, and logbook are corrected and inside the cabinet. Contact Public Works Services Director or designee to obtain any missing items.
• Maintenance Log - The Maintenance Log shall be updated with a summary of any visit during the routine maintenance that month. Note any information from responding calls, repairs, tests, or observations in appropriate sections of the Traffic Signal Management ArcGIS Map. • Plug-in Components - Check that each plug-in component (rack mount detectors, relays, load switches, flasher, etc.) fits tightly and securely in its socket. • Preemption Devices and EVP Testing - During routine maintenance, check EVP and/or Railroad if applicable to ensure the system is on and operational. Complete testing of EVP as per guidelines The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 28 of 54 ends

outlined by the City every other quarter and alternate with UPS testing. Note any information from responding calls, repairs, tests, or observations in appropriate sections of the Traffic Signal Management ArcGIS Map. See Appendix II for the preventative maintenance/testing schedule and Appendix III for the testing procedures.
• Service Connections - Verify that the neutral, ground, and power connections are secure in the controller, tighten all connectors, and service cabinet at least once every six (6) months. Note in monthly routine maintenance log.
• Switches - Verify the correct operation of each position, including "OFF", of all switches. Repeatedly work all test and stop time switches to keep the switch contacts clean. • System Telemetry - Check operation of telemetry at Field Master and local controller locations. • Terminal Connections - Using the correct size insulated screwdriver, test each terminal screw backing off slightly then retightening to confirm that it is secure at least once every six (6) months, Note in monthly routine maintenance log.
• Uninterrupted Power Supply Testing - During routine maintenance, check the UPS to ensure the system is on and operational. Complete testing of the UPS as per guidelines outlined by the City every other Quarter and alternate with EVP testing. Note any information from responding calls, repairs, tests, or observations in appropriate sections of the Traffic Signal Management ArcGIS Map. See Appendix II for the preventative maintenance/testing schedule and Appendix IV for the testing procedures.
• Vacuum Cabinet - Blow or brush off shelves, terminal blocks, and components and thoroughly vacuum the interior of the controller cabinet including the police panel. Also, blow out or vacuum the vent openings above the controller cabinet door. All service meter pedestals are to be completed during the first UPS testing of each year.
• Intersection Walk-Around - Walk all the approaches of the intersection and visually inspect all signal poles, mast arms, signal heads, and indications, traffic control signs, pedestrian signals, illuminated street name signs, loop sealants, pull box covers, and any other devices, and verify the correct placement and/or operation. Any inoperable vehicle or pedestrian indications, safety lights, or illuminated sign lamps shall be replaced under extraordinary maintenance; illuminated signs damaged beyond repair shall be reported to the Public Works Services Director or designee and replaced under extraordinary maintenance. All vehicle and pedestrian indication heads found to be out of alignment shall be properly aligned, in addition all back plates found to be damaged are to be repaired. Missing signs shall be replaced under extraordinary maintenance, cracked or damaged loops sealants shall be resealed. All other equipment found missing or damaged shall be replaced or repaired. Remove any posters, signs, and/or graffiti, etc. from any poles and or regulatory signs at the intersection.
• Pedestrian Signals and Push Buttons - The Contractor shall maintain all pedestrian signal heads and push buttons in working order, and the cost incurred shall be included in the unit price for routine The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 29 of 54 ends

preventative maintenance per intersection. The replacement of defective parts will be extraordinary maintenance. New parts shall conform to the current State of California Standard Specifications.

Except as noted otherwise, new pedestrian signals shall be Clamshell mounted Type A housings with LED sections by GE Lighting Solution, Model PS7-CFF1-VLA Countdown Pedestrian Module.

Pedestrian push button assemblies shall be Polara Bulldog BDL3-G. • Loop Detectors - The Contractor shall verify the condition of the loops in the roadway and take necessary preventative measures to ensure the longevity of the loop. This includes the splicing (or re-splicing) of detector loops and/or replacement of loop sealant. Cutting and installing new loops is considered extra work and will require prior approval by the City before work is commenced. The failure of a loop due to lack of sealant maintenance is not considered extra work and will be repaired at the Contractor's expense. Note any information from responding calls, repairs, tests, or observations in appropriate sections of the Traffic Signal Management ArcGIS Map. • Video Detectors (Where Present) - The Contractor shall verify that video detection camera lenses are clean and the system operable. The Contractor shall clean and polish all video detection camera lenses once every twelve (12) months, or as directed by the Public Works Services Director or designee on an individual basis. See Appendix II for the cleaning schedule. At that time, all signal heads, mast arm mounted street name signs, and optically programmed signal heads shall be realigned as necessary.

Refer to Appendix I for the list of intersections with current video detection. Note this list expands throughout the year and additional intersections will be added periodically. The Traffic Signal Management Map does contain the most up to date information of the current type of detection and status. It is the Contractors responsibility to obtain the updated list prior to commencing of annual cleaning. At the intersections with EVP IR-Detectors, the lens will be cleaned at the same time as the camera lens.
• Signs - Traffic signs shall be cleaned and adjusted as routine maintenance. The Contractor shall repair or replace any damaged or missing traffic signs or pedestrian push button plates affixed to any signal mast arm or pole under extraordinary maintenance. Any faded signs in need of replacement shall be reported to the Public Works Services Director or designee. • Traffic Signal Controller Assembly - The Contractor shall replace, repair, or otherwise render in good working order any defective traffic signal controller assemblies with like make and model assemblies as necessary to ensure the safe operation of said signal equipment. Solid-state equipment shall be maintained according to the manufacturer's specifications. • At completion of Preventative Maintenance Check - Before leaving intersection during any routine or extraordinary maintenance, verify that all detector test switches are in the "normal" position and that the stop time switch is in the "auto" or "normal" position. Record all information complete with (first and last name, time, date, nature of work, etc.) in the cabinet logbook. Immediately correct all safety deficiencies found during routine inspections and schedule nonemergency work with City staff The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 30 of 54 ends

unless preapproved under proactive guidelines. Any call outs or returns related to switches of any device or equipment accidently being left in the off, constant, or non-operable positions will be cause for non-payment of the monthly preventative maintenance and/or call out. In addition to the possible cost of City staff response time.
• Communications Maintenance - The Contractor shall include the communication maintenance personnel's qualifications in the bid. The City will notify the Contractor if, in the City's sole opinion, personnel proposed for any communication maintenance are not qualified to work on these systems.

Within thirty (30) days after City makes the determination, the Contractor shall hire qualified subcontractor(s) specialized in communication equipment troubleshooting and repair to handle both routine and extraordinary maintenance without any additional compensation from the City. • Communication Maintenance Equipment - The Contractor shall equip the Communication Maintenance Technician with a laptop/portable computer loaded with Aries, Iteris, and Centracs manufacturer's diagnostic and programming software, a portable video monitor with video input, and other accessory equipment to do both routine maintenance and extraordinary maintenance.

The Contractor shall submit a list of equipment that will be used for troubleshooting and maintaining the communications equipment to the City within thirty (30) calendar days after the contract has been awarded.
• Cabinet Record Files - The Contractor shall organize the cabinet record files as directed by the Public Works Services Director or designee:
• Timing Sheet
• Conflict Monitor Test Results
• Cabinet Test Results
• Routine Maintenance
• Extraordinary Maintenance
• Extraordinary Condition - Items of damaged report not readily repaired. All records must be legibly written or printed.
• Cabinet Print
• Traffic Signal Plan
• Manuals
All record files aforementioned shall be present in the cabinet record files. Any missing files shall be reported to the designated Public Works Services Director or designee.

Perform routine maintenance of flashing yellow beacons per month where shared with same service pedestal to ensure proper operations and all works necessary to maintain the system functioning properly.

4.28.2. ROUTINE MAINTENANCE OF FLASHING CROSSWALKS ONCE A MONTH The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 31 of 54 ends

Inspection and service at each flashing crosswalk once a month, not less than 20 days or more than 40 days apart. The Contractor shall provide the labor, equipment, and material to perform this complete list of services, on a monthly basis:
• Air Filter - Clean or replace the air filter element in all equipment enclosures so equipped at least once every six (6) months and shall note in the monthly report any filter replacement. Wash or replace all air filter elements in all cabinets so equipped within three (3) months after the execution of this contract, and so note in the monthly report the date the filter elements are cleaned or replaced. Replace the air filters at least once every (6) months. • Equipment Enclosures and A/C Service Cabinet - Remove any posters, signs, and/or graffiti, etc. from the controller and service cabinet exteriors. Check the interior and exterior of the controller and service cabinets for signs of deterioration to the cabinet's surface. Clean the traffic signal cabinets thoroughly on the inside including all components and remove any foreign materials monthly. Clean the A/C service cabinet during October UPS, inventory, and service meter audit. • Equipment Enclosure Fan and Thermostats -Verify that the controller and exterior cabinet fans operate properly with minimal noise. Verify all cabinet fan thermostats are set to eighty-five (85) degrees Fahrenheit and operational.
• Equipment Enclosure Vents - Check the vents in both the controller cabinet door and above the door, and at the top of the cabinet to ensure that they are free of any foreign material. • Connectors - Check all connectors to ensure they are secure and free of corrosion. Note in monthly routine maintenance log.
• Equipment Enclosure Mounting - Check the snugness of the nuts or bolts utilized to secure. • Equipment Enclosure and A/C Service Foundation Seal - Check all seals associated and used with mounting for sealing the enclosure that there is no deterioration. If standing water or evidence of water is present inside the bottom of the controller cabinet, reseal as necessary, and ensure there is a weep hole at the lowest point to allow any moisture in the cabinet to seep out. • Flasher Control Operation - Maintain an accurate chronograph and set all real-time clocks to the National Bureau of Standards (WWV) time. When and where necessary, adjust clocks to Daylight Savings Time on following monthly inspection visit.
• Detector Operation - Check detector units and systems including, but not limited to pedestrian pushbuttons for the correct detection of pedestrians by observing actuation and operation. Note any information from responding calls, repairs, tests, or observations in monthly maintenance and cabinet log, in addition to appropriate sections of the Traffic Signal Management ArcGIS Map. • Door Gasket - Check all door gaskets on the equipment enclosure, service cabinet, and any other enclosures for evidence of moisture or deterioration. Completely replace any gaskets showing signs of leaking or deterioration with City supply. Notify Public Works Services Director or designee when stock is low.

Page 32 of 54 ends

• Equipment Displays and Indicators - Verify that all LED, LCDs, and indications (on any controller, load switches, flasher, etc.) are working properly.
• Flash - Verify the operation of the flashers. Verify with a stopwatch that the flash rate is between 50 to 60 pulses per minute and that the "ON/OFF" state for each flash circuit is equal. • Ground Fault Receptacle - Verify the proper operation of "Test" and "Reset" buttons on GFCI type outlets.
• Hinges and Locks - Check for free movement of all doors, latching assemblies, and locks on the equipment enclosures, service cabinet, and any other enclosure. Use a minimum of oil or spray lubricant and remove any excess.
• Insect Infestation - Check for any signs of ants, wasps or other insects within the cabinet and take the necessary steps for extermination.
• Interconnect - Observe communication equipment within the cabinet and notify Public Works Services Director or designee of any suspected failures. • Inventory - Once a year all equipment and status information found in the Traffic Signal Management ArcGIS map shall be verified against existing information and updated as needed. See Appendix II for the schedule.
• Crosswalk Timing - Compare timing against the signed City Engineer timing sheet, check any discrepancies against the intersection log, and notify Public Works Services Director or designee of any deviations. Update the status of the timing sheet in the appropriate section on the Traffic Signal Management ArcGIS map.
• Intersection Records - Ensure that all intersection "As-Built" plans, enclosure wiring diagrams, necessary equipment operations manuals, controller data timing sheets, and logbook are corrected and inside the enclosure. Contact Public Works Services Director or designee to obtain any missing items.
• Maintenance Log - The Maintenance Log shall be updated with a summary of any visit during the routine maintenance that month. Note any information from responding calls, repairs, tests, or observations in appropriate sections of the Traffic Signal Management ArcGIS Map. • Plug-in Components - Check that each plug-in component (detectors, relays, load switches, flashers, etc.) fits tightly and securely in its socket.
• Service Connections - Verify that the neutral, ground, and power connections are secure within the enclosure, tighten all connectors, and service cabinet at least once every six (6) months. Note in monthly routine maintenance log.
• Solar Panel - Where applicable, visually check solar panel for any damage and orientated to south facing aspect. Clean the solar panel during the VDS camera cleaning schedule noted on Appendix II.

Check batteries via meter during the UPS testing procedure months and note on cabinet logbook and also ArcGIS. See Appendix II for the UPS testing schedule.

Page 33 of 54 ends

• Terminal Connections - Using the correct size insulated screwdriver, test each terminal screw backing off slightly then retightening to confirm that it is secure at least once every six (6) months, Note in monthly routine maintenance log.
• Vacuum Cabinet - Blow or brush off inside the enclosure, terminal blocks, and components and thoroughly vacuum the interior. Also, blow out or vacuum the vent openings above the door. All service meter pedestals are to be completed during the first UPS testing of each year. • Crosswalk Walk-Around - Walk all the approaches of the crosswalk and visually inspect all poles, mast arms, signal heads, and indications, traffic control signs, pedestrian signals, illuminated street name signs, pull box covers, and any other devices, and verify the correct placement and/or operation. Any inoperable vehicle or pedestrian indications, safety lights, or illuminated sign lamps shall be replaced under extraordinary maintenance; illuminated signs damaged beyond repair shall be reported to a Public Works Services Director or designee and replaced under extraordinary maintenance. All vehicle and pedestrian indication heads found to be out of alignment shall be properly aligned, in addition all back plates found to be damaged are to be repaired. Missing signs shall be replaced under extraordinary maintenance, cracked or damaged loops sealants shall be resealed. All other equipment found missing or damaged shall be replaced or repaired. Remove any posters, signs, and/or graffiti, etc. from any poles and or regulatory signs at the intersection. • Pedestrian Signals and Push Buttons - The Contractor shall maintain all pedestrian signal heads and push buttons in working order, and the cost incurred shall be included in the unit price for routine preventative maintenance per intersection. The replacement of defective parts will be extraordinary maintenance. Except as noted otherwise, new pedestrian signals shall be Clamshell mounted Type A housings with LED sections by GE Lighting Solution, Model PS7-CFF1-VLA Countdown Pedestrian Module. Pedestrian push button assemblies shall be Polara Bulldog BDL3-G. • Signs - Traffic signs shall be cleaned and adjusted as routine maintenance. The Contractor shall repair or replace any damaged or missing traffic signs or pedestrian push button plates affixed to any signal mast arm or pole under extraordinary maintenance. Any faded signs in need of replacement shall be reported to the Public Works Services Director or designee. • Controller Assembly - The Contractor shall replace, repair, or otherwise render in good working order any defective controller devices with like make and model assemblies as necessary to ensure the safe operation of said signal equipment. Solid-state equipment shall be maintained according to the manufacturer's specifications.
• At completion of Preventative Maintenance Check - Before leaving intersection during any routine or extraordinary maintenance, verify that all detector test switches are in the "normal" position.

Record all information complete with (name, time, date, nature of work, etc.) in the cabinet logbook.

Page 34 of 54 ends

non-operable positions will be cause for non-payment of the monthly preventative maintenance and/or call out. In addition to the possible cost of City staff response time. • Cabinet Record Files - The Contractor shall organize the cabinet record files as directed by the Public Works Services Director or designee:
• Timing Sheet
• Cabinet Test Results
• Routine Maintenance
• Extraordinary Maintenance
• Extraordinary Condition - Items of damaged report not readily repaired. All records must be legibly written or printed.
• Cabinet Print
• Traffic Signal Plan
• Manuals
All record files aforementioned shall be present in the cabinet record files. Any missing files shall be reported to the designated Public Works Services Director or designee.

4.28.3. ROUTINE MAINTENANCE OF FLASHING BEACON AND SCHOOL FLASHING BEACON SYSTEMS ONCE A MONTH Inspection and service at each flashing beacon once a month, not less than 20 days or more than 40 days apart.

The Contractor shall provide the labor, equipment, and material to perform this complete list of services, on a monthly basis:
• Air Filter - Clean or replace the air filter element in all equipment enclosures so equipped at least once every six (6) months and shall note in the monthly report any filter replacement. Wash or replace all air filter elements in all cabinets so equipped within three (3) months after the execution of this contract, and so note in the monthly report the date the filter elements are cleaned or replaced. Replace the air filters at least once every (6) months. • Equipment Enclosures and A/C Service Cabinet - Remove any posters, signs, and/or graffiti, etc. from the controller and service cabinet exteriors. Check the interior and exterior of the controller and service cabinets for signs of deterioration to the cabinet's surface. Clean the traffic signal cabinets thoroughly on the inside including all components and remove any foreign materials monthly. Clean the A/C service cabinet during October UPS, inventory, and service meter audit. • Equipment Enclosure Fan and Thermostats - Verify that the controller and exterior cabinet fans operate properly with minimal noise. Verify all cabinet fan thermostats are set to eighty-five (85) degrees Fahrenheit and operational.
• Equipment Enclosure Vents - Check the vents in both the controller cabinet door and above the door, and at the top of the cabinet to ensure that they are free of any foreign material. • Connectors - Check all connectors to ensure they are secure and free of corrosion. Note in monthly routine maintenance log.

Page 35 of 54 ends

• Equipment Enclosure Mounting - Check the snugness of the nuts or bolts utilized to secure. • Equipment Enclosure and A/C Service Foundation Seal - Check all seals associated and used with mounting for sealing the enclosure that there is no deterioration. If standing water or evidence of water is present inside the bottom of the controller cabinet, reseal as necessary, and ensure there is a weep hole at the lowest point to allow any moisture in the cabinet to seep out. • Flasher Control Operation - Maintain an accurate chronograph and set all real-time clocks to the National Bureau of Standards (WWV) time. When and where necessary, adjust clocks to Daylight Savings Time on following monthly inspection visit.
• Detector Operation - Check detector units and systems including, but not limited to pedestrian pushbuttons for the correct detection of pedestrians by observing actuation and operation. Note any information from responding calls, repairs, tests or observations in monthly maintenance and cabinet log, in addition to appropriate sections of the Traffic Signal Management ArcGIS Map. • Door Gasket - Check all door gaskets on the equipment enclosure, service cabinet, and any other enclosures for evidence of moisture or deterioration. Completely replace any gaskets showing signs of leaking or deterioration with City supply. Notify Public Works Services Director or designee when stock is low.
• Equipment Displays and Indicators - Verify that all LED, LCDs, and indications (on any controller, load switches, flasher, etc.) are working properly.
• Flash - Verify the operation of the flashers. Verify with a stopwatch that the flash rate is between 50 to 60 pulses per minute and that the "ON/OFF" state for each flash circuit is equal. • Ground Fault Receptacle - Verify the proper operation of "Test" and "Reset" buttons on GFCI type outlets.
• Hinges and Locks - Check for free movement of all doors, latching assemblies, and locks on the equipment enclosures, service cabinet, and any other enclosure. Use a minimum of oil or spray lubricant and remove any excess.
• Insect Infestation - Check for any signs of ants, wasps or other insects within the cabinet and take the necessary steps for extermination.
• Interconnect - Observe communication equipment within the cabinet and notify Public Works Services Director or designee of any suspected failures. • Inventory - Once a year all equipment and status information found in the Traffic Signal Management ArcGIS map shall be verified against existing information and updated as needed. See Appendix II for the schedule.
• Crosswalk Timing - Compare timing against the signed City Engineer timing sheet, check any discrepancies against the intersection log, and notify Public Works Services Director or designee of any deviations. Update the status of the timing sheet in the appropriate section on the Traffic Signal Management ArcGIS map.

Page 36 of 54 ends

• Intersection Records - Ensure that all intersection "As-Built" plans, enclosure wiring diagrams, necessary equipment operations manuals, controller data timing sheets, and logbook are corrected and inside the enclosure. Contact Public Works Services Director or designee to obtain any missing items.
• Maintenance Log - The Maintenance Log shall be updated with a summary of any visit during the routine maintenance that month. Note any information from responding calls, repairs, tests, or observations in appropriate sections of the Traffic Signal Management ArcGIS Map. • Plug-in Components - Check that each plug-in component (detectors, relays, load switches, flashers, etc.) fits tightly and securely in its socket.
• Service Connections - Verify that the neutral, ground, and power connections are secure within the enclosure, tighten all connectors, and service cabinet at least once every six (6) months. Note in monthly routine maintenance log.
• Solar Panel - Where applicable, visually check solar panel for any damage and orientated to south facing aspect. Clean the solar panel during the VDS camera cleaning schedule noted on Appendix II.

Check batteries via meter during the UPS testing procedure months and note on cabinet logbook and also ArcGIS. See Appendix II for the UPS testing schedule. • Terminal Connections - Using the correct size insulated screwdriver, test each terminal screw backing off slightly then retightening to confirm that it is secure at least once every six (6) months, Note in monthly routine maintenance log.
• Vacuum Cabinet - Blow or brush off inside the enclosure, terminal blocks, and components and thoroughly vacuum the interior. Also, blow out or vacuum the vent openings above the door. All service meter pedestals are to be completed during the first UPS testing of each year. • Crosswalk Walk-Around - Walk all the approaches of the crosswalk and visually inspect all poles, mast arms, signal heads, and indications, traffic control signs, pedestrian signals, illuminated street name signs, pull box covers, and any other devices, and verify the correct placement and/or operation. Any inoperable vehicle or pedestrian indications, safety lights, or illuminated sign lamps shall be replaced under extraordinary maintenance; illuminated signs damaged beyond repair shall be reported to the Public Works Services Director or designee and replaced under extraordinary maintenance. All vehicle and pedestrian indication heads found to be out of alignment shall be properly aligned, in addition all back plates found to be damaged are to be repaired. Missing signs shall be replaced under extraordinary maintenance, cracked or damaged loops sealants shall be resealed. All other equipment found missing or damaged shall be replaced or repaired. Remove any posters, signs, and/or graffiti, etc. from any poles and or regulatory signs at the intersection. • Pedestrian Signals and Push Buttons - The Contractor shall maintain all pedestrian signal heads and push buttons in working order, and the cost incurred shall be included in the unit price for routine preventative maintenance per intersection. The replacement of defective parts will be extraordinary maintenance. Except as noted otherwise, new pedestrian signals shall be Clamshell mounted Type A The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 37 of 54 ends

housings with LED sections by GE Lighting Solution, Model PS7-CFF1-VLA Countdown Pedestrian Module. Pedestrian push button assemblies shall be Polara Bulldog BDL3-G. • Signs -Traffic signs shall be cleaned and adjusted as routine maintenance. The Contractor shall repair or replace any damaged or missing traffic signs or pedestrian push button plates affixed to any signal mast arm or pole under extraordinary maintenance. Any faded signs in need of replacement shall be reported to the Public Works Services Director or designee. • Controller Assembly - The Contractor shall replace, repair, or otherwise render in good working order any defective controller devices with like make and model assemblies as necessary to ensure the safe operation of said signal equipment. Solid-state equipment shall be maintained according to the manufacturer's specifications.
• At completion of Preventative Maintenance Check - Before leaving intersection during any routine or extraordinary maintenance, verify that all detector test switches are in the "normal" position.

Record all information complete with (name, time, date, nature of work, etc.) in the cabinet logbook.

Immediately correct all safety deficiencies found during routine inspections and schedule nonemergency work with City staff unless preapproved under proactive guidelines. Any call outs or returns related to switches of any device or equipment accidently being left in the off, constant, or non-operable positions will be cause for non-payment of the monthly preventative maintenance and/or call out. In addition to the possible cost of City staff response time. • Cabinet Record Files - The Contractor shall organize the cabinet record files as directed by the Public Works Services Director or designee:
• Timing Sheet
• Cabinet Test Results
• Routine Maintenance
• Extraordinary Maintenance
• Extraordinary Condition - Items of damaged report not readily repaired. All records must be legibly written or printed.
• Cabinet Print
• Manuals
All record files aforementioned shall be present in the cabinet record files. Any missing files shall be reported to the designated Public Works Services Director or designee.

4.28.4. ROUTINE MAINTENANCE OF FORTEL TRAFFIC CALMING SIGNS • Air Filter - Clean or replace the air filter element in all equipment enclosures so equipped at least once every six (6) months and shall note in the monthly report any filter replacement. Wash or replace all air filter elements in all cabinets so equipped within three (3) months after the execution of this contract, and so note in the monthly report the date the filter elements are cleaned or replaced. Replace the air filters at least once every (6) months.

Page 38 of 54 ends

• Equipment Enclosures - Remove any posters, signs, and/or graffiti, etc. from the enclosures. Check the interior and exterior of the enclosures for signs of deterioration to the cabinet's surface. Clean the face of the sign and thoroughly on the inside including all components and remove any foreign materials monthly.
• Equipment Enclosure Fan and Thermostats - Verify that any fans operate properly with minimal noise. Verify fan thermostats are set to eighty-five (85) degrees Fahrenheit and operational where applicable.
• Equipment Enclosure Vents - Check the vents are free of any foreign material. • Connectors - Check all connectors to ensure they are secure and free of corrosion. Note in monthly routine maintenance log.
• Equipment Enclosure Mounting - Check the snugness of the nuts or bolts utilized to secure. • Equipment - Enclosure Check all seals associated and used with mounting for sealing the enclosure that there is no deterioration. If standing water or evidence of water is present inside the bottom of the controller cabinet, reseal as necessary, and ensure there is a weep hole at the lowest point to allow any moisture in the cabinet to seep out.
• Radar Detector Operation - Verify automobiles are being detected by radar detector. Note any information from responding calls, repairs, tests, or observations in monthly maintenance and cabinet log, in addition to appropriate sections of the Traffic Signal Management ArcGIS Map. • Door Gasket - Check all door gaskets on the equipment enclosure and any other enclosures for evidence of moisture or deterioration. Completely replace any gaskets showing signs of leaking or deterioration with City supply. Notify Public Works Services Director or designee when stock is low. • Equipment Displays and Indicators - Verify that all LED, LCDs, and indications are working properly. • Hinges and Locks - Check for free movement of all doors, latching assemblies, and locks on the equipment enclosures, service cabinet, and any other enclosure. Use a minimum of oil or spray lubricant and remove any excess.
• Insect Infestation - Check for any signs of ants, wasps or other insects within the cabinet and take the necessary steps for extermination.
• Inventory - Once a year all equipment and status information found in the Traffic Signal Management ArcGIS map shall be verified against existing information and updated as needed. Noted on monthly preventative maintenance and test schedule. See Appendix II for the schedule. • Maintenance Log - The Maintenance Log shall be updated with a summary of any visit during the routine maintenance that month. Note any information from responding calls, repairs, tests, or observations in appropriate sections of the Traffic Signal Management ArcGIS Map. • Plug-in Components - Check that each plug-in component fits tightly and securely in its socket. • Service Connections - Verify that the neutral, ground, and power connections are secure within the enclosure, tighten all connectors, and service cabinet at least once every six (6) months. Note in monthly routine maintenance log.

Page 39 of 54 ends

• Solar Panel - Visually check solar panel for any damage and orientated to south facing aspect. Clean the solar panel during the VDS camera cleaning schedule noted on Appendix II. Check batteries via meter during the UPS testing procedure months and note on cabinet logbook and also ArcGIS. See Appendix II for the UPS testing schedule.
• Terminal Connections - Using the correct size insulated screwdriver, test each terminal screw backing off slightly then retightening to confirm that it is secure at least once every six (6) months, Note in monthly routine maintenance log.
• Vacuum Enclosures - Blow or brush off inside the enclosure, terminal blocks, and components and thoroughly vacuum the interior. Also, blow out or vacuum the vent openings above the door. • Crosswalk Walk-Around - Walk all the approaches of the sign and visually inspect all sign, pole, mast, signal, indications, traffic control signs, and any other devices and verify the correct placement and/or operation. Remove any posters, signs, and/or graffiti, etc. from any poles and or regulatory signs at the location.
• Signs - Traffic signs shall be cleaned and adjusted as routine maintenance. The Contractor shall repair or replace any damaged or missing traffic signs.
• Controller Assembly - The Contractor shall replace, repair, or otherwise render in good working order any defective controller devices with like make and model assemblies as necessary to ensure the safe operation of said signal equipment. Equipment shall be maintained according to the manufacturer's specifications.
• At completion of Preventative Maintenance Check - Record all information complete with (name, time, date, nature of work, etc.) in the cabinet logbook. Immediately correct all safety deficiencies found during routine inspections and schedule nonemergency work with City staff unless preapproved under proactive guidelines. Any call outs or returns related to switches of any device or equipment accidently being left in the off, constant, or non-operable positions will be cause for nonpayment of the monthly preventative maintenance and/or call out. In addition to the possible cost of City staff response time.

4.29. EXTRAORDINARY MAINTENANCE
Furnish and install replacement vehicle and pedestrian signal lamps per City specifications and at the bid price. • Furnish and install replacement safety lights or ISNS • Cut and install replacement detector loops per City specifications and at the bid price. • Paint signal equipment
• Replace damaged equipment.

Extraordinary maintenance as listed in the Scope of Work includes all the labor equipment and materials necessary to ensure the safe and efficient operation of the City's traffic signal system that goes beyond the normal routine preventative maintenance program established by this Scope of Work.

Page 40 of 54 ends

• Lamp Replacement - During any inspection, all broken or deteriorated parts shall be replaced as necessary. The Contractor shall furnish and replace all incandescent or LED signal lamps that have failed or burned-out with new LEDs. An LED signal module shall be manufactured by GE Lighting Solution, Models DR6GCFB-VLA-032, DR6-GCAAN-17A, DR6-YTFB-VLA-032, DR6-YTAAN-17A-YX, DR6RTFB-VLA032, DR6-RTAAN-17A or an approved equal shall illuminate all new optical units using LED traffic signal lamps. Programmed visibility lamps shall be replaced in kind unless otherwise directed by City.

Replacement of said vehicle signal lamps shall be considered extraordinary maintenance work as defined in this Scope of Work unless a said failure occurs within the initial warranty period of the signal lamp. All new LEDs shall be approved by the City. The Contractor shall indicate the date the signal lamp was installed on every signal lamp replaced and installed by the Contractor.

4.30. ADDITIONAL WORK NOT LISTED ABOVE
At times, it will be necessary for the Contractor to perform additional work above and beyond the routine and extraordinary work listed in the Scope of Work. Contractor must be available to perform this type of work on an as needed basis. The Contractor shall supply not to exceed cost estimates for work to be done in these cases.

Such cost estimates shall be provided for budgeting purposes only. Billing for such additional work shall reflect the labor rates, actual hours worked, and materials supplied. The Contractor's invoice for additional work shall indicate:
• Work order number, the person giving authorization and date of work • Contractor's invoiced material (maximum mark up: 15%) • Contractor's labor charge
• Contractor's equipment charge
• Brief description of work completed and location of work.

The City will compensate the Contractor for such additional work based on the verified invoice cost of materials, equipment, and labor plus markup.

The Contractor shall be available to assist with inspection of new installations when requested by the City on a per hour basis paid at the rate of a Traffic Signal Maintenance Technician. • Inductive Circular Loop Replacement - Upon receiving a request from the City, the Contractor must immediately schedule the work and complete the work within 10 working days.

Install Type E and Type D circular detector loops per the following specifications:

Detector loops shall conform to the 2018 Caltrans Provisions in Section 87-1-1.03V “Detectors", of the Standard Specifications and this Scope of Work.

Page 41 of 54 ends

Loops shall be installed on the same day in which the loop slots are cut. This shall include the placement of the loop conductors and slot sealant. Loop detector lead-in cable shall be Type 8.

Detector loop locations shall be approved by the City, in the field before installation.

In testing a vacant loop, any drift that exceeds an average of more than 1 Hertz/minute shall be cause for rejection.

Type E and D detector loops (circular), per the 2018 Caltrans Standard Plan ES-5A shall be six (6) feet in diameter.

The sides of the slot shall be vertical and the minimum radius of the slot entering and leaving the circular part of the loop shall be three (3) inches. Loop wire for circular loops shall be Type 2.

Slot sealant shall be Hot-Melt Rubberized Asphalt Sealant and conform to the provision in Section 86-1.02W4 of the 2018 Caltrans Standard Specifications and as directed by the designated City representative in the field.

Additional work includes items of work not listed above in Routine Maintenance or Extraordinary Maintenance and shall include items such as, but not limited to, the following:
• Furnish and install replacement signal poles and/or mast arms • Furnish and install replacement signal heads
• Furnish and install replacement cabinet assemblies
• Furnish and install replacement signal interconnect cables • Furnish and install replacement signal controller assemblies • Emergency call-out response
• Furnish and install other signal equipment as requested by the Traffic Engineer or Public Works Services Director or designee.

4.31. WORK AUTHORIZATION
Additional work, except for emergency repairs as provided for in this "Scope of Work", shall require prior written authorization from the Public Works Services Director or designee. In situations requiring an immediate response, verbal authorization from the Public Works Services Director or designee is sufficient followed by written authorization.

4.32. PAYMENT FOR ADDITIONAL WORK
Upon receipt of an itemized invoice within thirty (30) days of completion of work, the City shall compensate the Contractor for additional work including labor, material, equipment, and markup as identified in Section 3-3 Extra Work (sheet GP-5). In the event a negotiated price cannot be reached, the City of Rancho Cucamonga The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 42 of 54 ends

reserves the right to repair and/or solicit quotations or invite bids and award work to any Contractor to perform such additional work.

4.33. ADVANCED LICENSE PLATE READER (ALPR) AND PUBLIC SAFETY VIDEO NETWORKING (PSVN) Provide services in response to emergencies and upon request to the City of Rancho Cucamonga and San Bernardino County Sheriff’s Department to assist with troubleshooting, installing, and/or removing cameras and communication infrastructure attached to traffic signal equipment.

4.34. PATENTS
The Contractor shall assume all responsibilities arising from the use of patented materials, equipment, devices, or processes used on or incorporated in the work.

4.35. ADMINISTRATIVE ELEMENTS

1. The Contractor shall make available at least one (1) full-time traffic signal maintenance technician to work in the City on an as-needed basis. These technicians shall have certification of Traffic Signals Level III or higher as a Traffic Signal Maintenance Technician from the International Municipal Signal Association (IMSA) and National Electrical Contractors (NEC) certification. Skilled laborers can make hardware repairs under the direct supervision of the technician. The City reserves the right at all times to concur with the Contractor's assignment of personnel to the City. If appropriate, the Contractor shall replace any personnel assigned to the City whose performance or behavior is considered unacceptable by the City or the standards established per the specifications. The Contractor shall have adequate personnel and facilities to perform an inspection of new equipment. When requested by the City, the Contractor may be required to assist in the field inspection of new installations and provide written “punch list” reports upon request. Prior to the commencement of the contract, the Contractor shall provide a list of employees potentially working on the City's signals, indicating their level of certifications and job classifications. The Contractor shall update employee lists annually or as personnel change. IMSA and NEC certifications by employees shall be held in good standing and shall be maintained current throughout the entire duration of the contract.

2. The Contractor shall provide all necessary personnel, instruments, equipment, and materials to perform the described services.

3. Evaluation Criteria: The information submitted will be evaluated by the City of Rancho Cucamonga. The evaluation will consider the following criteria when reviewing each proposal. a. Approach to work including, but not limited to, task breakdown and staffing.

Page 43 of 54 ends

b. Reports of references, the experience (including certifications, vehicles, and other equipment used for the maintenance of traffic signals), and technical competence of the firm and key people on similar projects of equal complexity. c. The willingness to agree to all terms of the Contract. Refer to sheets C-1 through C-6.

5. EVALUATION AND VENDOR SELECTION PROCESS

5.1. INITIAL SCREENING
All RFP responses will undergo an initial review to determine responsiveness to the instructions herein. Those RFP responses initially determined to be responsive by meeting the RFP requirement as indicated herein will proceed to the next phase of the evaluation process.

5.2. EVALUATION ACTIVITIES
RFP responses deemed as having met the standard RFP requirements as indicated herein are then evaluated by an Evaluation Committee. The RFP submittals are scored and assigned a ranking of zero (0) through ten (10), ten being the highest possible score. The following criteria have been assigned percentages that the criteria will be scored against, based upon but not limited to the following evaluation criteria factors:

Criteria
Criteria Description
Assigned
Percentage
Vendor Expertise 25
Quality of proposed services or goods 30
Extent to which the Vendors services or goods meet the City ’s needs 10 Cost 15
Experience of key personnel 20

5.3. COST EVALUATION
Cost Proposals are evaluated and scored based on the following calculations; Score = Lowest Proposal Cost / Cost of Proposal being scored X Maximum Points Available (10) The score is then added to the spreadsheet criteria scores.

5.4. REFERENCE CHECKS
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 44 of 54 ends

If determined to be required reference checks are conducted by the Procurement Division and the requesting department may or may not be present during the process. The reference checks may be conducted by phone with the information being scribed or conducted by a written form, submitted to the Vendor’s reference contact. Reference contacts will be asked several predetermined questions for response and to provide a score from one (1) to ten (10), ten being the highest. Scores are then tabulated and added to the spreadsheet with the criteria scores. It is imperative that Vendors provide up to date and accurate information regarding contact information for reference checks. All scores are then tabulated into the final Vendor ranking.

Evaluators do not see the Vendor References or pricing line items. The proposed pricing is evaluated by the Procurement Division during the initial review of the RFP response, only to ensure that the proposed cost is not over the City ’s budgeted amount or Not-to-Exceed amount for the project.

5.5. DEMONSTRATIONS/ INTERVIEWS
Upon completion of the RFP evaluations and data analysis, and only if necessary, selected top ranked Vendors will be provided an opportunity to interview and conduct a demonstration or presentation to further expand on their RFP response. Vendor interviews/demonstrations are scored and assigned a ranking of one (1) through ten (10), ten being the highest possible score, based upon but not limited to the evaluation criteria factors as stated within the RFP.

5.6. BEST AND FINAL OFFER
Upon completion of Vendor presentations, the City reserves the right to conduct pre-award discussions and/or pre-contract negotiations with all or only top ranked Vendors. At which time the City may request a Best and Final Offer to be submitted from one or all finalists.

5.7. VENDOR SELECTION
The final Vendor selection is based on which Vendor is the most responsive, meeting the City ’s requirements, offering the best value at the most competitive price. The City is not obligated to award to the lowest price proposal.

The City may conduct negotiations with several Vendors simultaneously. The City may also negotiate contract terms with the selected Vendors prior to award. The City, at its sole discretion, reserves the right, unless otherwise stated, to accept or reject all or any RFP responses, or any part thereof, either separately or to waive any informality and to split or make the award in any manner determined to be in the best interest of the City.

5.8. LETTER OF INTENT TO AWARD
After a final Vendor selection is determined, a Letter of Intent to Award (LOI) will be posted for review by all participating, responsive Vendors. Negotiations shall be confidential and not subject to disclosure to competing Vendors unless an agreement is reached. If contract negotiations cannot be concluded successfully, City may negotiate a contract with the next highest scoring Vendor or withdraw the RFP entirely.

Page 45 of 54 ends

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
YUN::X

TRAFFIC
"EXHIBIT A, CITY OF RANCHO CUCAMONGA CONFLICT OF INTEREST/NON-DISCLOSURE STATEMENT" It is the policy of the City to prevent personal or organizational conflict of interest, or the appearance of such conflict of interest, in the award and administration of City Contracts, including, but not limited to Contracts for Professional Services Agreements ("PSA") with potential Vendors.

I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #24/25-002 for Traffic Signal Maintenance.

I agree not to disclose or otherwise divulge any information pertaining to the contents, status, or ranking of any RFP response to anyone. I understand the terms and "disclose or otherwise divulge" to include, but are not limited to, verbal conversations, written correspondence, reproduction of any part or any portion of any RFP response, or removal of same from designated areas.

I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein.

Michael J. Hutchens (Print Name)
Traffic Signal Maintenance - Current Vendor (Relationship to the City) (Relationship to the Vendors)
(Signature)
03/26/2024 (Date)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 47 of 55 ends

ACKNOWLEDGMENT
A notary public or other officer completing this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
validity of that document.

State of California
County of Riverside
on ___ 0_3_-_v.,. __ - _1..o_ cz_.~':f~--before me, _M_e_lis_s_a_M_a_r_ie_T_o_rn_a_-_N_o_ta_ry_P_u_b_li_c ___ _ (insert name and title of the officer)
personally appeared ~\CtY\E\,, :r. \-h.11"~5
who proved to me on the basis of satisfactory evidence to be the person(~ whose name($) is/a. subscribed to the within instrument and acknowledged to me that he/s e/th.e'y executed the same in his/h r/th,eir authorized capacity(i~ ), and that by his/h r/their signature(~ on the instrument the person(~ , or the entity upon behalf of which the person(i) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)
MELISSA MARIE TORl'<A
Notary Public • California
Riverside County !
Commission ~ 2 3 72969
y Comm , Expires Aug 30 , 202 5
The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT B, PROFESSIONAL SERVICES AGREEMENT EXCEPTIONS SUMMARY" Mark the appropriate choice, below:
__ Vendors accepts the PSA without exception.

OR
_ X_ Vendors proposes exceptions to the PSA. (Exceptions on the following page) YUN::X

TRAFFIC
Summarize all exceptions on a separate document. Enclose a written summary of each change and title as "Exception Summary", which shall include the Vendors' rationale for proposing each such exception. Each exception must be labeled with the Section number in the PSA. Failure to properly reference exceptions in the Signature
Michael J. Hutchens
Printed Name
West Operations Manager
Title
03/26/2024
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 48 of 55 ends

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for Traffic Signal Maintenance

EXCEPTION SUMMARY
Sample PSA Article 4.4. Yunex Traffic will allow audits 1) with reasonable notice, 2) at reasonable times, 3) for document specifically related to this project, but not including cost information. Information provided or obtained during an audit, may not be removed, copied, transmitted, scanned, or photographed, or otherwise removed from Yunex premises.

Sample PSA Article 7. Yunex Traffic takes exception to Article 7 of the Sample PSA. This contract does not include developing a new product so there will not be any technical data or Work Product developed or originating for this contract. To the extent Yunex Traffic gathers Technical Data in the execution of its scope, Customer shall have a non-exclusive, royalty-free, nontransferable perpetual license to use Yunex Traffic Technical Data in matters relating to the contract but shall not disclose Yunex Traffic Intellectual Property including base Source Code to any third party under any circumstances. All customer-produced data shall remain the property of the customer, consistent with Article 9. Otherwise, each party shall retain rights, title, and interest in its own intellectual property. Yunex Traffic will have full control of defending and resolving infringement claims against it.

Sample PSA Article 11 . Yunex Traffic will indemnify Customer only for third party claims against Customer to the extent damages are a direct result of Yunex Traffic's negligent performance or willful misconduct. Further, Yunex Traffic must be promptly informed of any third-party claims and have full control of all defense decisions (including counsel) and outcome, except Yunex will not do anything to expressly admit culpability of Customer without its written consent.

Sample PSA Article 14. In the event City terminates the Contract without cause, Contractor shall be entitled to reasonable, verifiable direct expenses including ramp down and/or handover costs plus reasonable overhead.

Sample PSA - Proposed Article 25 Yunex Traffic assumes that all damages be capped at 100% of the contract price in the aggregate, and all indirect, consequential, special, incidental, punitive and similar damages are expressly waived by the Parties.

RFP Article 4.20 Yunex Traffic assumes that all implied warranties not expressly agreed upon in the Contract are waived. The remedies established in the warranty provision(s) shall be Customer's sole and exclusive remedies relating to warranty. • Yunex Traffic assumes that all rights and remedies of the Customer shall be expressly stated in the Contract and shall be the sole and exclusive remedies of the Customer for claims arising from the Contract.

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
YUN :: X

TRAFFIC
"EXHIBIT C, ACKNOWLEDGMENT OF INSURANCE REQUIREMENTS AND CERTIFICATION OF ABILITY TO PROVIDE AND MAINTAIN COVERAGES SPECIFIED"
I Michael J. Hutchens '-------------- the West Operations Manager --------------------- (President, Secretary, Manager, Owner or Representative) of ____________ Y_u_n_e_x_L_L_C ____ ___________ _, certify that the (Name of Company, Corporation or Owner)
Specifications and General Provisions regarding insurance requirements as stated within the Professional Services Agreement (PSA), for the Purchase Contract designated Request for Proposal ("RFP"} #24/25-002 FOR Traffic Signal Maintenance have been read and understood and that our Vendors is able to provide and maintain the coverage as specified in the PSA. Failure to provide said coverage, upon request to finalize the PSA rior to award shall be enou h cause for immediate dis ualification of award. Failure to maintain said coverage Signature
Michael J. Hutchens
Printed Name
West Operations Manager
Title
03/26/2024
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 49 of 55 ends

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT"
YUN::X

TRAFFIC
The Vendors hereby acknowledges the following Addenda Number{s) to this RFP have been received, if any.

Vendors understands failure to acknowledge any addenda issued may cause the RFP response to be considered non-responsive. It is the Vendors' responsibility to log into the Bid System to identify and download the number of addenda that have been posted.
• None
•
•
•
Signature
Michael J. Hutchens
Printed Name
West Operations Manager
Title
03/26/2024
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 50 of 55 ends

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM" YUN::X

TRAFFIC
I certify that neither _____ V_u_n_ex_ LL_C _____ (Vendor) nor any of its proposed subcontractors are not currently listed on the governmentwide exclusions in the System for Award Management {SAM), in accordance with the guidelines under 2 CFR 200 that implement Executive Orders 12549 {3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), and that neither Vendor nor any of its proposed subcontractors are tax delinquent with the State of California.

I acknowledge that if Vendors or any of its subcontractors subsequently are placed under suspension or debarment by a local, state or federal government entity, or if Vendors or any of its subcontractors subsequently become delinquent in California taxes, our Proposal will be disqualified. c__-----~~ ~
Signature
Michael J. Hutchens
Printed Name
West Operations Manager
Title
03/26/2024
Date
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 51 of 55 ends

The City of Rancho Cucamonga
Request for Proposal (" RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT F, PARTICIPATION CLAUSE"
YUN::X

TRAFFIC
It is hereby understood that other government entities, such as cities, counties, and special/school districts may utilize this RFP response at their option for equipment or services at the RFP response price for a period of 365* days. Said entities shall have the option to participate in any award made because of this solicitation .

Any such piggy-back awards will be made independently by each agency, and the City is not an agent, partner or representative of these agencies and is not obligated or liable for any action of debts that may arise out of such independently negotiated piggy-back procurement. Each public agency shall accept sole responsibility of its own order placement and payments of the Vendors.

Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify.

YES __ x __ _ NO ___ _
* or the duration of this contract.

Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 52 of 55 ends

The City of Rancho Cucamonga
Request for Proposal (" RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT G, SIGNATURE OF AUTHORITY"
YUN :: X

TRAFFIC
The undersigned firm declares that he has carefully examined the specifications and read the above terms and conditions, and hereby proposes and agrees, if this RFP response is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth in the following RFP response.

THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE.

Company Name: Yunex LLC Address:
(Street, Su. # City, State, Zip) 2250 Business Way
Riverside, CA 92501
Telephone#: (951) 784-6600
Fax#: (951) 784-6700
E-mail address: [email protected] Web Address: https://www.yunextraffic.com/ Authorized Representative: (print) Michael J. Hutchens Title: West Operations Manager ~ ,
Signature: //(,/1/' / Date: 03/26/2024
~///'- ----
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 53 of 55 ends

State of California d
County of Riversi e
on o; --z..<p -"2.P'Z- before me Melissa Marie Toma - Notary Public -------~ --- '------------------ (insert name and title of the officer)
personally appeared Ml~~ -:r. ~~S
who proved to me on the basis of satisfactory evidence to be the person~ whose name($') is/qpe subscribed to the within instrument and acknowledged to me that he/s e/th y executed the same in his/h r/th ir authorized capacity(i~ ), and that by his/ r/tl}eir signature( ) on the instrument the person( , or the entity upon behalf of which the person(¢) acted, executed the instrument.

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)

MELISSA MARIE TORNA
Notary Public • C;llfct~ia
Rlvor1ld11 County f
Commlulon ti Zl1Z969
y Comm. Explm Auf JO, 20H
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 54 of 55 ends

“EXHIBIT H” REFERENCES WORKSHEET
The following References Worksheet must be complete, please do not mark “See Attached”. Provide a minimum of four (4) clients that are similar in size to the City of Rancho Cucamonga that your company has conducted comparable or like services. Preferred references should be government agencies and be a current customer within the past three (3) years. Please verify accuracy of contact information.

Reference 1
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 2
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
City of Chino
Mario Flores - Associate Engineer
13220 Central Ave, Chino, CA 91710
(909) 591-9828
[email protected]
Traffic Signal Maintenance and Repair Services
$918,374 Annually
Term: 07/2012 - Current
City of Anaheim
John Thai - Principal Traffic Engineer
201 S. Anaheim Blvd., Anaheim, CA 92805
(714) 765-5202
[email protected]
On-Call Traffic Signal Maintenance and Repair Services
$1,080,000 Annually
Term: 10/2004 - Current
The City of Rancho Cucamonga
Request for Proposal (“RFP”) #24/25-002
for
Traffic Signal Maintenance
__________________________________________________________________________________________________ __________________________________________________________________________________________________

Page 55 of 55 ends

Reference 3
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Reference 4
Company Name
Contact Name and Title
Company Address
Contact Telephone Number
Contact Email
Description of Comparative Services and
Project Cost (please be specific)
Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Type, Exhibit H.

City of Newport Beach
Bryan Loo - Civil Engineer
100 Civic Center Drive, Newport Beach, CA 92660
(949) 644-3324
[email protected]
Traffic Signal Maintenance and Repair Services
$280,000 Annually
Term: 10/2004 - Current
City of Irvine
La’Ron Ferguson - Supervising Traffic Systems Specialist 1 Civic Center Plaza, Irvine, CA 92606-5207
(949) 337-6692
[email protected]
Traffic Signal Maintenance and Repair Services
$850,826 Annually
Term: 09/1998- Current
Yunex LLC has many more references that can be provided upon request.

Traffic Signal Maintenance
(RFP# 24/25-002)
for the City of Rancho Cucamonga
March 27th, 2024
Work Proposal
Yunex Traffic
2250 Business Way
Riverside, CA 92501
www.yunextraffic.com
Exhibit B
March 27th, 2024
Ms. Ruth Cain
CPPB, Procurement Manager
City of Rancho Cucamonga
10500 Civic Center Drive
Rancho Cucamonga, CA 91730
~
1 UN .X

TRAFFIC
RE: Proposal for: Traffic Signal Maintenance (RFP #24/25-002) Ms. Cain,
Yunex LLC would like to express our sincere appreciation for the opportunity to participate in the proposal process for providing Traffic Signal Maintenance and Repair Services for the City's traffic signal system. The prices and terms stated in our proposal package will remain in effect for 90- days from the date of submission, March 27th, 2024.

Yunex LLC is a corporation, incorporated in the State of Delaware on February 17th, 2021. Our federal tax employer I.D. number is 86-2136678 and our corporate address is 9225 Bee Cave Road, Building B, Austin, TX 78733.

Yunex LLC is an electrical contracting firm who is a California licensed A & C-10 contractor (CA License #1080007) and is also a registered Public Works Contractor (DIR No. 1000815000), who provides leading edge traffic technology for the fast-paced Intelligent Transportation Systems world. Whether providing maintenance services, local controllers, controller firmware, central systems, system analysis, design, or integration, Yunex LLC brings innovative and reliable solutions to customers.

During the evaluation, if there are any questions regarding this proposal, please feel free to contact either of us using the contact information listed below. We look forward to continuing to serve the needs of the City of Rancho Cucamonga and would like to thank you in advance for your consideration.

Respectfu I ly,
Yunex LLC
Michael J. Hutchens
West Operations Manager
2250 Business Way
Riverside, CA 92501
(951) 784-6600 Office
(951) 784-6700 Fax
[email protected]
Yunex LLC
Robert Paquette
Sales Manager
2250 Business Way
Riverside, CA 92501
(951) 784-6600 Office
(951) 784-6700 Fax
[email protected]
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 3

1. Cover Letter / Introduction .............................................................................................. 2

2. Table of Contents............................................................................................................ 3

3. Executive Summary........................................................................................................ 4

4. Experience ..................................................................................................................... 6 Years in Business .............................................................................................................. 6 Company Profile ................................................................................................................ 6 Recently Awarded Public Sector Contracts:........................................................................ 7 Firm Ownership ................................................................................................................. 8 Pending Litigation .............................................................................................................. 8 Contractor’s License / DIR Registration.............................................................................. 9

5. Third-Party / Subcontractors ......................................................................................... 10

6. Staff Biographies .......................................................................................................... 11 Project Manager............................................................................................................... 11 Project Coordinator....................................................................................................... 12 Field Supervisors ............................................................................................................. 13 Field Supervisor Technician .......................................................................................... 15 Field Traffic Signal Technicians ..................................................................................... 16 Street Lighting Technician............................................................................................. 18 Crane Operators........................................................................................................... 19 Fiber Optic Technician .................................................................................................. 21 In-House Specialist / Engineering Technician / Lab Manager ............................................ 22 Organization Chart........................................................................................................... 23

7. Proposal Response ...................................................................................................... 24 Methodology .................................................................................................................... 24 Our Approach / Response Times................................................................................... 24 Work Plan/Scope of Work ................................................................................................ 25 Routine Maintenance.................................................................................................... 25 Extraordinary Services.................................................................................................. 28 Fleet/Equipment List ........................................................................................................ 30 Spare Materials................................................................................................................ 33 On-Line Portal (Service Business Platform @ITS) ............................................................ 34 Customer Portal............................................................................................................... 35 Delegation of Approval Authority .......................................................................................... 37

2. Table of Contents
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 4
Yunex Traffic stands uniquely positioned to continue to partner with the City of Rancho Cucamonga for Traffic Signal Maintenance and Repair Services. In fact, we believe that our 20 years’ experience handing this contract, value proposition, a unique mix of corporate characteristics, industry focus, and experiences, is unmatched in the current market.

Specifically, we at Yunex Traffic believe that we are the best fit for this contract, based on 5 key attributes:

1. Corporate/Divisional Competency

2. Experience

3. Locality

4. Scalability

5. Updated Project Management
Our Corporate/Divisional Focus and Competency
Yunex Traffic is a major global player in the industry, driving innovation in technology and physical products that are used by partners, both public and private, throughout the world. The Field Services Division at Yunex Traffic is focused on the installation, integration, and maintenance of all systems, from legacy technology to the newest and most advanced traffic management devices on the market. While this ability to work with all systems is a requisite competency for any maintainer, Yunex Traffic is unique in its occupation of a space that straddles innovation and deployment in a field environment.

Our competitors typically focus on narrower aspects of the Traffic market: Heavy Construction, Traditional Maintenance, or Technological Innovation. By comparison, Yunex Traffic and our Field Services Division provides customers with a wide base of expertise across the spectrum of innovation, deployment, integration, and maintenance of systems and devices.

Our Experience
Yunex Traffic has been extremely successful in retaining traffic signal, streetlight, fiber optic, and engineering customers due to our desire to offer the best possible customer service. We have an exemplary customer service track-record highlighted by our well-qualified field personnel, knowledgeable customer service representatives, and proprietary detailed monthly reports. We understand what is required to maintain a community’s infrastructure and strive to exceed our customer’s expectations.

3. Executive Summary
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 5
Our Locality
Our project office, in nearby Riverside, is approximately 18 miles from the City of Rancho Cucamonga. We are poised to react quickly with additional or specialty equipment, supplementary personnel when required, and with materials that the city requires. This location is not a temporary office specific to this project; we have been firmly planted for over 40 years in the area with multiple certified technicians within minutes of your city.

Our Scalability
Yunex Traffic Field Services operates maintenance and project contracts across the United States, serving more than 300 public customers. Unlike a regional player, the distributed Yunex footprint allows us to respond to emerging requirements by shifting resources to where they are needed most. We are the company you are looking for - both local and global. Since we operate in multiple markets, our personnel and equipment are not affected by the same circumstances.

Our Project Management
To provide efficient and effective project management, project progress is tracked in real time using digital tools such as Power BI, Map box, ArcGIS, and Tableau, which enable transparency between Yunex Traffic and its client, while reducing risks of delays.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 6
Yunex Traffic has over 40 years of experience in traffic management solutions and services. From there, we have
taken the comprehensive expertise in the field of intelligent traffic solutions with us in our way into the future. We enjoy an outstanding reputation as a global solution partner for future proof mobility concepts. In doing so, we combine indepth industry experience and market leadership with the agility of a startup. Yunex Traffic has had a long and storied history in traffic signals, streetlights, fiber optic, and customer service.

Years in Business
Yunex currently maintains traffic signals, streetlights, fiber optic, and other related equipment for over 138 agencies encompassing over 4,000 signalized locations of assorted sizes from full function intersections to in-pavement flashing crosswalks and rapid flashing beacons. We are dedicated to meeting and exceeding the challenging public safety requirements associated with our industry. We have been in the traffic signal maintenance industry worldwide for over 50 years. In the United States, we have been in business for over 40 years servicing numerous contracts throughout the country.

Company Profile
The Yunex Traffic Customer Service Division is a licensed A & C-10 electrical contracting and transportation engineering firm specializing in the maintenance, testing, repair, upgrading and replacement of traffic signals, streetlights, fiber optic, and exterior commercial lighting. We have a broad range of expertise and experienced personnel including registered professional transportation engineers, International Brotherhood Electrical Workers (IBEW), Journeymen Electricians/Technicians and International Municipal Signal Association (IMSA) Certified Technicians. Our listed field technicians are certified as “Qualified Electrical Workers” and have the necessary IMSA certifications required within the RFP.

We are proud to say that we are one of the most successful traffic signal, streetlight, and fiber optic maintenance/construction contractors in the United States. Our employees and equipment are dedicated for traffic signal, streetlight, and fiber optic maintenance/repair. We issue insulated bucket trucks to all our linemen and electricians. Each truck is equipped with all the necessary tools, equipment, and inventory to perform 100% of project specifications, including all maintenance and repairs for traffic signals. All vehicles are appropriately marked with the company logo, Department of Transportation (D.O.T.) markings, and each employee is issued a company phone and a laptop, or tablet computer.

As the leader in the private traffic signal and streetlight maintenance industry in the United States, Yunex Traffic can provide unparalleled expertise and outstanding value in traffic signal and street lighting related services.

Among the most beneficial:
 Yunex Traffic has the largest workforce of IMSA Level III Certified Technicians, NEC Certified Electricians, and construction personnel in the industry.

4.Experience
Yunex Traffic has the
largest workforce of IMSA
Level III Certified Traffic
Signal Technicians and
NEC Certified Electricians
in the industry.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 7
 Yunex Traffic has strategically positioned field offices with an abundance of inventory and technical resources, should the need arise.
 All technicians are assigned vehicles which are taken home daily to ensure rapid response in case of
emergency.
 Yunex Traffic employees live in geographical areas,
which allow them to respond quicker than our
competition. This provides our customers with the most
efficient response times in the industry.
 Yunex Traffic owns and operates approximately 100
service vehicles (including three cranes) of several
types and sizes in the State of California, the bulk of which are in Southern California.
 Yunex Traffic will provide and maintain emergency service response on a three hundred and sixty-five (365) day basis, including all holidays.

Yunex Traffic is focused on delivering what your city needs the most today; safe, reliable infrastructure solutions that help decrease costs, increase revenue, and have a positive environmental impact for the City of Rancho Cucamonga and its residents.

Recently Awarded Public Sector Contracts:

1. County of San Diego – As-Needed Traffic Signal Preventative Maintenance – 03/2024

2. County of San Diego – As-Needed Traffic Signal Emergency Work Services – 03/2024

3. City of San Bernardino – Traffic Signal On-Call and Emergency Repairs – 01/2024

4. City of Glendale – Traffic-Related Electrical Devices Maintenance – 10/2023

5. City of Anaheim – Traffic Signal Maintenance and Emergency On-Call – 09/2023

6. Western Riverside Council of Governments (WRCOG) – Streetlight Maint. – 08/2023

7. City of Banning – Traffic Signals Maintenance & Repair – 08/2023

8. City of Santa Paula – On-Call Traffic Signal Repair Services – 07/2023

9. City of Indian Wells – On-Call Traffic Signal Maintenance – 07/2023

10. City of Westminster – Maintenance of Traffic Signals and Appurtenances – 06/2023

11. City of Cypress – Traffic Signal Maintenance Services – 06/2023

12. City of Santa Monica – Street Light Electrical Repair Services – 05/2023

13. City of Stanton – Traffic Signal and Streetlight Maintenance Services – 05/2023

14. City of Rancho Palos Verdes – Traffic Signal Maintenance Services – 05/2023

15. City of Rancho Palos Verdes – Streetlight Maintenance Services – 05/2023

16. City of Temecula – On-Call Traffic Signal and Streetlight Maintenance – 05/2023

17. City of Solana Beach – Traffic Signal and Safety Lighting Maintenance – 05/2023

18. City of Newport Beach – Traffic Signal Maintenance Services – 04/2023

19. City of Gardena – Traffic Signal Emergency On-Call Services – 04/2023

20. City of Malibu – Annual Signal Maintenance Services – 04/2023

21. City of Azusa – Traffic Signal Maintenance Services – 04/2023

22. City of Irvine – Traffic Signal Maintenance and Emergency On-Call Services – 03/2023 Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 8
Firm Ownership
o Firm Name: Yunex LLC, DBA, Yunex Traffic
o Address: 9225 Bee Cave Rd, Bldg. B, Ste 201 Austin, Texas 78733 o Phone: 512-837-8300 Fax: 512-421-6617
o Form of Ownership: LLC
o State of Incorporation: Incorporated in the State of Delaware in February 2021 Number of employees locally and nationally
Our Yunex Traffic US headquarters is in Austin, TX and employs more than 200 people - engineers, developers, integrators, and support staff - all driving our traffic systems business.

An additional 100 technical staff are in multiple field offices across the country to complete local projects and provide customer support. Our robust portfolio of products and experience will help drive your project’s success.

Location of Company Offices
Yunex Traffic US Headquarters
9225 Bee Cave Rd, Bldg. B, Ste 201
Austin, Texas 78733
512-837-8300
https://www.yunextraffic.com/global/en/
Project Office
Yunex Traffic – Riverside/San Bernadino
Office, Warehouse, and Testing Facility
2250 Business Way
Riverside, California 92501
Other California Offices
Yunex Traffic - Orange/Los Angeles Yunex Traffic - San Diego Office, Warehouse, & Invoicing Office & Warehouse
1026 E. Lacy Ave. 1820 John Towers Ave., Suite A
Anaheim, CA 92805 El Cajon, CA 92020
Yunex Traffic – Bay Area
Office & Warehouse
20956 Corsair Blvd.

Hayward, CA 94545
Pending Litigation
At present Yunex Traffic has no pending criminal, civil or administrative litigations. Please note that this certification primarily reflects information related only to this business unit and not to its affiliates. As a result, we cannot ensure the completeness of such information. Consequently, a material risk of insolvency to either the Service Provider or Guarantor or materially affects the Service Provider’s or Guarantor’s ability to perform their obligations due to pending litigation is not apparent. Yunex LLC performs tens of thousands of projects annually through over one hundred offices worldwide.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 9
Contractor’s License / DIR Registration
Principal Contact Person Regarding Proposal:

Robert Paquette
2250 Business Way
Riverside, California 92501
Office: (951) 784-6600 / Fax: (951) 784-6700
[email protected]
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 10
All services outlined in the RFP will be provided and performed by Yunex Traffic as the Prime Contractor. With that stated, we at Yunex do maintain relationships with numerous specialty contractors throughout the industry to be able to respond to our customers needed as a complete one-stop solution for all things traffic signal, streetlight, and fiber-optic related. Should the need for a subcontract arise, we will immediately notify our City Representative prior to utilizing them.

5. Third-Party / Subcontractors
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 11
Project Manager
If re-selected, Candace Gallaher would continue to be the Project Manager servicing the City of Rancho Cucamonga. Candace, her Project Coordinator, Melissa Torna, the Maintenance Field Supervisor, Fred Molina, and the Construction Field Supervisor, Christopher Slocum will be responsible for maintaining communication with the city regarding daily operation and maintenance of all traffic signal equipment. Our account management team/field staff will work closely with you/your team to ensure that all your requests are being effectively addressed.

6.Staff Biographies
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 12
Project Coordinator
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 13
Field Supervisors
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 14
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 15
Field Supervisor Technician
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 16
Field Traffic Signal Technicians
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 17
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 18
Street Lighting Technician
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 19
Crane Operators
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 20
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 21
Fiber Optic Technician
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 22
In-House Specialist / Engineering Technician / Lab Manager IMSA and Other Certifications
As requested in the RFP, copies of all employee certifications have been uploaded to PlanetBids under the “Appendices” tab.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 23
Staff Availability
All staff members listed are currently working on this contract; therefore, they have the knowledge, experience, availability, and bandwidth to continue successfully managing this contract for the City of Rancho Cucamonga for its entire duration.

Organization Chart
Yunex Traffic has 25+ additional technicians (mostly IMSA Level III Certified) located in San Bernardino, Riverside, San Diego, Orange, Los Angeles, and Ventura County areas. We also employ over 20+ key construction personnel for major repairs. These include certified crane operators, dedicated utility locators for (USA) Dig Alert Service, Corning certified fiber optic technicians, and our own in-house loop crew.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 24
Methodology
It is our understanding that the City of Rancho Cucamonga is seeking a qualified traffic signal maintenance firm to provide Traffic Signal Maintenance and Repair Services.

The selected service company will be responsible for
providing a continuing, comprehensive, routine, and
extraordinary maintenance program for the City’s
equipment. The City’s expectation is that the maintenance program will reduce the incidence of malfunctions, reduce complaints, promote safety, and proactively extend the
longevity of the equipment, thus reducing the overall
operating cost for the City’s traffic signal system.

Our goal is always to exceed our customer’s expectations. We have a broad range of experienced personnel including IMSA Level III Traffic Signal Maintenance personnel. The technicians assigned to this contract have over 140 years of combined experience managing and maintaining traffic signal systems, fiber networks, and central systems.

Our in-house traffic signal laboratories (located in Riverside) provide a full range of technical services including complete controller/cabinet testing, repair, and conflict monitor testing/certification. Services for this contract include the provision of appropriately trained personnel and equipment necessary to perform maintenance activities as outlined in your RFP.

We understand that the general Scope of Work to be done consists of routine preventative maintenance and repair of your Traffic Signal Devices as well as general and emergency repairs of the same. These services will provide your city with safe and efficient operations. Yunex Traffic will have available and readily accessible, qualified personnel, tools, equipment, facilities, and material required to perform all work necessary for the maintenance of the City’s traffic signal systems, as outlined in the Scope of Work and in compliance with current City and State standards.

Our Approach / Response Times
To be able to respond immediately to emergency calls, Yunex Traffic’s field technicians are authorized to take their work vehicles home daily. All work vehicles are stocked with proper field equipment so he/she may sufficiently address most problems they encounter while responding.

Emergency response call outs and unscheduled repairs are initiated by calling our toll-free emergency phone number, 1-800-229-6090. A live dispatcher will be available 24 hours a day, 7 days per week, 365 days per year. Our dispatcher will create a work order in our visual planning board and once the work order is released, it will immediately transfer to our technician’s queue on their mobile device. As part of our quality control practice, our dispatcher will follow up with a phone call to our technician to confirm that he/she is in receipt of the call out/work order. For emergency calls, the technician will arrive at the site within one (1) hour to assess and correct the reported problem. Once the problem is corrected, the technician will inform the city of the repair actions.

7.Proposal Response
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 25
Work Plan/Scope of Work
It is always the goal of Yunex Traffic to tailor our services around our customer’s needs. We understand that throughout the term of a contract, those needs may change. We approach all our contracts with the same vision; build a partnership with the City’s staff and work towards achieving common goals set forth through that partnership. We realize that this is an everevolving process and that is why we believe that the only successful route is through establishing common goals. This methodology and a commitment to service will be applied to every aspect of our services for the City of Rancho Cucamonga.

Routine Maintenance
We will execute a comprehensive monthly routine maintenance program as outlined in the City’s Scope of Work, Appendix’s I-IV, as recommended by the manufacturer, and as listed below.

Yunex Traffic will also maintain, at the same unit price, additional traffic signals and appurtenant devices as they are installed or become a part of the maintenance requirements of the city.

Yunex Traffic technicians will, at a minimum, perform the following tasks on the City’s traffic control systems (Traffic Signals, Signalized Crosswalks, Flashing Crosswalks, Flashing Beacons, School Flashing Beacons, Radar Speed Limit Signs, and Fiber Hubs) monthly:
 Routine maintenance is typically scheduled by the technician as they are more aware of the geography of the area. He will take into consideration contract requirements and your preference when scheduling routine preventive maintenance.  Once our technician arrives at the location, he will complete a job hazard analysis (JHA) determining any potential hazards at the location. Following the JHA, they will secure the area with proper traffic control as referenced in the most recent editions of the CAMUTCD and W.A.T.C.H. Handbooks and in accordance with the city’s traffic control requirements.  Our technician will clean and vacuum the controller and battery backup cabinets (if equipped) and ensure the cabinet vents are un-obstructed, the air filter is clean, properly inserted, and secure (air filters will be replaced semi-annually). During this process, your Yunex Traffic technician will perform the following checks inside the controller cabinet:
o Confirm the controller cabinet is securely mounted to the foundation and inspect the seal for deterioration.

Excessive dampness and
plant/animal intrusion inside the
controller cabinet will be
reported to the city and repaired
immediately.
o Verify fan operation and ensure
the thermostat is set to 85
degrees Fahrenheit and that
there is sufficient airflow
through the cabinet.
o Inspect cabinet hardware (i.e.,
door gaskets, hinges, locks,
etc.) for proper operation. All
deficiencies will be repaired and
reported to the city.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 26
o Inspect electrical components (i.e., relays, load switches, equipment displays and indications, flasher(s), rack-mount detectors, harness/connectors, service connections, system telemetry, communications system, cabinet grounding, GFCI receptacles, terminal connections cabinet lights and switches, CMU (interlock) door switch, the police panel switches, etc.) for proper operation and adjust, as necessary. We will also verify proper operation of all equipment displays and cabinet/controller indicator lamps. Deficiencies that pose a safety concern will be corrected immediately.
o Semi-annually verify that controller software/firmware is up to date.  Following the visual inspection, your Yunex Traffic technician will examine the functionality of the controller in relation to traffic at the intersection and confirm all phase and coordination timing is programmed correctly and is current based on the timing sheet located in the controller cabinet.
 In addition to monitoring phase actuation from vehicle/traffic, they will also confirm proper intersection cycling by manually placing vehicle and pedestrian calls on each phase through the cabinet test switches or the controller keypad to verify controller servicing of each phase.
 Yunex Traffic technicians will ensure your controller’s date and time is correct and we will adjust all controller clocks within 48 hours of time changes related to Daylight Savings Time. This also includes confirming the correct date and time in all Conflict Monitor Units and Malfunction Management Units (CMU/MMU) during each visit.  Your Yunex Traffic technician will check the controller log buffers and investigate any faults that may have surfaced since the last maintenance visit.  CMU’s/MMU’s will be tested annually. Technicians will be ATSI CMU/MMU Test Equipment Certified. Individual test results will meet the city’s documentation requirements and be available in each controller cabinet and an electronic file (USB) will be delivered to the city within 30 days after completing the testing. This test will also be documented on the routine maintenance log located in the controller cabinet. The cost for annual CMU/MMU testing is included with routine monthly maintenance.  The technician will confirm all detector loop cables are correctly identified, connected to the correct vehicle detector field terminals, and that a call is placed on the correct detector input, and that the input places a call on the correct controller phase. We will adjust or retune detector amplifiers and correct substandard splices, as necessary. Loops requiring re-seal or replacement will be documented and reported to the city immediately.  If the intersection is equipped with video/radar detection our technician will verify that detection zones are properly structured. They will also verify proper camera operation by monitoring the vehicle call on the video processor unit and confirm that the calls are registering in the controller and actuating the correct phase in the controller. The technician will verify that detection system software has been properly updated. Annual Video Detection lens cleaning is included with routine monthly maintenance.
 If equipped, your Yunex Traffic technician will confirm operation of all preemption devices (i.e., railroad, emergency vehicle preemption (EVP), fire station preemption, etc.). EVP testing will be completed quarterly and is included with routine monthly maintenance.

Our technicians are
extremely knowledgeable
with the installation,
handling, and testing of
interconnect and fiber
optic systems.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 27
 Inspect CCTV cameras for correct operation. Check for damage to wiring or housing and clean lens. If requested, CCTV camera lens cleaning can be done and will be billed under time and material.
 The technician will also test your interconnect systems to maintain existing operation and will notify you of any deficiencies.
 If equipped, your Yunex Traffic technician will check the battery back-up systems / uninterruptible power supplies (UPS) including checking/logging the battery and load levels. In addition, we will confirm all battery connections to ensure they are clean and secure. Semi-Annual testing by electrical bypass for proper operation is included with routine monthly maintenance. We will report any batteries that require replacement immediately. All events and run time will be documented inside each controller cabinet.  Yunex Traffic will perform a monthly night check of safety lights/illuminated street name signs (IISNS) at all signalized intersections (if equipped). Our findings will be submitted to the city and required repairs will be made according to the Extraordinary Maintenance schedule. Monthly night checks will be billed under Extraordinary Maintenance.  Our technician will walk the intersection (clockwise and counterclockwise) and visually inspect all poles, signal heads, pedestrian signals, associated framework, and signal mounted signs for proper operation, alignment, and broken or missing parts. During this process, your Yunex Traffic technician will perform the following checks outside of the controller cabinet:
o Depress all pedestrian push buttons and observe proper timing and display.
o Visually inspect the loops for sufficient sealant or exposed loop wires.
o Inspect pull boxes, pull box lids and hand-hole covers.

Missing covers/lids will be replaced immediately.
o Visually inspect all signal doors, back plates, and visors and confirm they are secure.
o Remove unauthorized signs, stickers, and posters that can be easily removed from traffic signal poles and the controller cabinet. Graffiti will also be removed within twenty-four (24) hours of notification.
o Prepare a list of locations where painting may be
necessary, which will be submitted to the City for
approval. Painting rates can be provided, if requested.  The technician will lubricate cabinet door locks and padlocks semi-annually, unless required sooner.
 Maintain a yearly inventory list of all equipment in the controller cabinet at each location. This list will also be updated electronically and provided to the city yearly in a Microsoft Excel spreadsheet, or as requested.
 Your Yunex Traffic technician will document all maintenance activities on the city approved Preventative Maintenance checklist, on the cabinet log, and in their mobile device which is wirelessly communicating to our maintenance server enabling our customers to view all progress in virtually real-time.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 28
 Signalized Crosswalks noted in the RFP will be inspected monthly for proper operation.

Routine adjustments and routine repairs will be made as needed.  Flashing Yellow Beacons noted in the RFP will be inspected monthly for proper operation and alignment. Routine adjustments, routine repairs, and alignment corrections will be made as needed. Air filters will be replaced Semi-Annually.  Flashing Crosswalks noted in the RFP will be inspected monthly for proper operation.

Routine adjustments, routine repairs, and alignment corrections will be made as needed.

Air filters will be replaced Semi-Annually, and solar panels will be checked/cleaned, as needed.
 School Flashing Beacons noted on the RFP will be inspected monthly for proper operation and alignment. Routine adjustments, routine repairs, and corrections will be made as needed. Air filters will be replaced Semi-Annually.
 Speed Radar Signs will be inspected monthly for proper operation. Routine adjustments, routine repairs, and corrections will be made as needed. Air filters will be replaced SemiAnnually. Solar panels will be checked and cleaned, as needed.  Fiber Hubs noted in the RFP will be inspected monthly for proper operation. Routine adjustments, routine repairs, and corrections will be made as needed.

Extraordinary Services
In addition to the Preventative Maintenance program, we will provide other Extraordinary Services such as scheduled repairs, emergency response and technical support services to the City’s traffic signal systems in accordance with City requirements and as listed below.

Our Extraordinary and Emergency Response Services include, but not limited to, the following services:
 Furnish and install replacement safety lights or illuminated street name signs.
 Downed signal heads, poles, signal on flash, signal blackout, burned out lamps, damaged controllers and cabinets, damaged illuminated street name signs, damaged inductive loops, sensing elements, pedestrian push buttons, electroliers, pedestrian signal heads, wiring, and other operational equipment related issues.  Assisting the City for special events or for City construction projects, as necessary to implement revised traffic signal timing and phasing for changed traffic conditions. If requested, prepare punch list items, and follow through with city representative to ensure a successful completion. Perform overhead maintenance on traffic signals, safety lighting, street name and regulatory signs, video detection cameras, Opticom systems, and license plate reader (LPR) systems.
 Provide support for underground maintenance including conduit repair or replacement, wire inspection and installation, and interconnect installation.
 Repair, replace or otherwise render in good working order all defective parts of the traffic signal equipment with like make and Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 29
model parts. Whenever equipment is removed, the city representative will be notified within twenty-four (24) hours.
 USA Dig Alert – Locating services using in-house locators. o Yunex Traffic will respond to all Underground Service Alert (USA) requests/notices or at the request of city staff for the marking and protection of traffic signal underground facilities such as traffic signal and electrical conduits, interconnect facilities, loops, safety light conduits, and other appurtenant equipment which might conflict with other right-of-way construction or repairs. Our technicians are equipped and certified with the proper locating devices provided by Metrotech.
 Fiber Optic related maintenance services such as: Installation, splicing, terminations, troubleshooting, on-reel testing, and integration.
 Signal Loop Replacement. Yunex Traffic is the only maintenance provider who performs Loop replacements in-house.

Yunex Traffic will notify the City prior to any traffic signal deactivations that may be necessary to provide the required services. Traffic signal shutdowns will not be scheduled without the approval of an authorized representative of the City. Also, Yunex Traffic will not proceed with any extraordinary repairs without authorization from the city, unless it is a matter of public safety.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 30
Fleet/Equipment List
Yunex Fleet # YEAR MAKE_DESC MODEL_DESC Unit Type
BT1601 2016 RAM RAM CHASSIS 5500 Bucket Truck
BT1602 2016 RAM RAM CHASSIS 5500 Bucket Truck
BT1603 2016 FORD F450 SUPER DUTY Bucket Truck
BT1605 2016 FORD F550 SUPER DUTY Bucket Truck
BT1606 2016 FORD F450 SUPER DUTY Bucket Truck
BT1701 2017 FORD F550 SUPER DUTY Bucket Truck
BT1703 2017 FORD F550 SUPER DUTY Bucket Truck
BT1704 2017 FORD F550 SUPER DUTY Bucket Truck
BT1705 2017 FORD F550 SUPER DUTY Bucket Truck
BT1706 2017 FORD F550 SUPER DUTY Bucket Truck
BT1707 2017 FORD F550 SUPER DUTY Bucket Truck
BT1708 2017 FORD F550 SUPER DUTY Bucket Truck
BT1709 2017 FORD F550 SUPER DUTY Bucket Truck
BT1710 2017 FORD F550 SUPER DUTY Bucket Truck
BT1801 2018 RAM 5500 CHASSIS CAB TRADESMA Bucket Truck
BT1803 2018 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1902 2019 FORD SUPER DUTY F-450 DRW XL/X Bucket Truck BT1904 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1905 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1906 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1907 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1908 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1909 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1910 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1911 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1912 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1914 2019 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT1915 2019 FORD F-550 CC REGULAR Bucket Truck
BT1918 2019 FORD F-550 CC REGULAR Bucket Truck
BT1919 2019 FORD F-550 CC REGULAR Bucket Truck
BT1920 2019 FORD F-550 CC REGULAR Bucket Truck
BT1922 2019 FORD F-550 CC REGULAR Bucket Truck
BT1923 2019 FORD F-550 CC REGULAR Bucket Truck
BT2202 2022 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT2203 2022 FORD SUPER DUTY F-550 DRW XL/X Bucket Truck BT2205 2022 FORD F-550 CC REGULAR Bucket Truck
BT2206 2022 FORD F-550 CC REGULAR Bucket Truck
BT2207 2022 FORD F-550 CC REGULAR Bucket Truck
BT2208 2022 FORD F-550 CC REGULAR Bucket Truck
BT2209 2022 FORD F-550 CC REGULAR Bucket Truck
CR1401 2014 FREIGHTLINER 108SD CONVENTIONAL CAB Crane Truck CR2001 2020 PETERBILT 520 6X4 LCF 58 BBC 164 WB Crane Truck CR2002 2020 PETERBILT 520 6X4 LCF 58 BBC 164 WB Crane Truck DV1601 2016 FORD F-550 CC REGULAR CAB 60CA Dump Truck
FB1702 2017 FORD F-550 CC REGULAR CAB 60CA Flat Bed (Delivery Truck) PU1701 2017 CHEVROLET COLORADO BASE/WT EXT CAB 6'BOX Pickup PU1801 2018 CHEVROLET COLORADO BASE/WT EXT CAB 6'BOX Pickup PU1802 2018 FORD F-250 SUPERCAB 6.75' BOX Pickup
PU1901 2019 FORD F-150 SUPERCREW 5.5' BOX Pickup
PU1902 2019 FORD F-150 SUPERCREW 5.5' BOX Pickup
PU2001 2020 FORD F-250 REGULAR CAB 8' BOX Pickup
PU2002 2020 FORD F-250 REGULAR CAB 8' BOX Pickup
UT1101 2011 FORD F-550 REG CAB C&C Utility Body
UT1201 2012 FORD F-550 Chassis Utility Body
UT1701 2017 FORD F-550 CC REGULAR CAB 60CA Utility Body UT1801 2018 FORD F-250 SUPERCAB 6.75' BOX Utility Body
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 31
UT1802 2018 FORD F-350 CC SUPERCAB SRW 60 CA Utility Body UT1803 2018 FORD F-350 Chassis Utility Body
UT1804 2018 FORD F-350 Chassis Utility Body
UT1901 2019 FORD F-350 Chassis Utility Body
UT1902 2019 FORD F-550 CC REGULAR CAB 60CA Utility Body VH1801 2018 TOYOTA PRIUS TWO Night Check Vehicle
VH2001 2020 TOYOTA PRIUS LE AWD Night Check Vehicle
VN1901 2019 FORD TRANSIT CONNECT LWB XL SWING Transit Van VN1902 2019 FORD TRANSIT CONNECT LWB XL SWING Transit Van VN1903 2019 FORD TRANSIT CONNECT LWB XL SWING Transit Van AB0601 2006 Arrowboard, Towable UTILITY TRAILER Arrowboard, Towable AB1401 2014 CMS, Towable TRAIL KING TRAILER CMS, Towable AB1402 2014 CMS, Towable TRAILER 6X12 CMS, Towable
AB2201 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2202 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2203 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2204 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2205 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB2206 2022 Arrowboard, Towable 2022 CUSTOM 12X60 DRY W/GLASS Arrowboard, Towable AB9901 1999 Arrowboard, Towable TRAILER Arrowboard, Towable AC0501 2005 Air Compressor, Towable EQUIPMENT Air Compressor, Towable AC0701 2007 Air Compressor, Towable TRAILER Air Compressor, Towable AC0801 2008 Air Compressor, Towable TRAILER Air Compressor, Towable AC0802 2008 Air Compressor, Towable TRAILER Air Compressor, Towable AC1201 2012 Air Compressor, Towable TRAILER Air Compressor, Towable AC2201 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable AC2202 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable AC2203 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable AC2204 2022 Air Compressor, Towable 2022 CUSTOM 12X60 DRY W/GLASS Air Compressor, Towable CM2101 2020 EQUIPMENT TAYLOR-DUNN MX-600 MAINT EXPED Concrete Mixer, Towable CT0001 2000 TRAILER TANDEM AXLE DRY FREIGHT VAN Cable/Conductor Trailer CT0701 2007 TRAILER TRAILER Cable/Conductor Trailer
CT8001 1980 EQUIPMENT RESPONSE TRUCK Cable/Conductor Trailer DT2001 2020 TRAILER BIG TEX 20' PINTLE UTILITY TAN Dump Trailer DT2101 2021 TRAILER BIG TEX 20'VANGUARD 9.990 TAND Dump Trailer DT2102 2021 TRAILER BIG TEX 20'VANGUARD 9.990 TAND Dump Trailer FL0501 2005 FORKLIFT HYSTER FORKLIFT Forklift
FL0502 2005 FORKLIFT HYSTER FORKLIFT Forklift
FL0503 2005 FORKLIFT HYSTER LIFT TRUCK Forklift
FL0601 2006 TRAILER 48' UTILITY Utility Trailer
HM1201 2000 TRAILER AG1000 WAGON Hot Melt Machine, Towable MX1801 2018 TRAILER ALUMA ENCLOSED 6X10 SPORT SNGL Mini Excavator TR1801 2018 TRAILER ALUMA ENCLOSED 6X10 SPORT SNGL Utility Trailer VT1001 2010 TRAILER TRAILER Vacuum, Towable
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 32
Fleet/Equipment Pictures
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 33
Spare Materials
Yunex Traffic has over $1,500,000 in inventory locally and available to the City of Rancho Cucamonga:
 25+ – 2070 controllers from various manufacturers
 25+ – NEMA controllers (such as Econolite ASC3, ASC2-S, Cobalt, etc.)  25 – 24VDC Power Supply
 25+ – MMU/CMU’s from various manufacturers
 150 – Load Switches
 60+ - Detectors
 6 – Type P controller cabinets
 3 – 332 controller cabinets
 250+ – Replacement LED Lamps (Red/Yellow/Green) / LED pedestrian signals  50 – ADA compliant pedestrian activation buttons
 25+ - Battery Backup Batteries (sizes/manufacturers vary)  25+ - Several types/sizes of Marbelite streetlight poles  20+ - Luminaire Mast Arms of various lengths
 20+ – Luminaires of various manufactures and wattages  250+ - Photocells/shorting caps from various manufactures  50,000+ - Feet of various wire types
Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 34
On-Line Portal (Service Business Platform @ITS)
Yunex Traffic has rolled out a new service tool called SBP (Service Business Platform), which is a proprietary management system designed to effectively manage all service order progress, remotely update our ERP system (SAP) and as work is performed.  SBP allows us to monitor many key performance items such as time arrived onsite, time of completion, materials used, and vehicle/equipment used.  SBP keeps historical records for every location which allows the technicians an additional resource when troubleshooting.
 When creating a new service request, the SBP will query the location history and will flag the order if it appears to be a repeated call out or duplicate order.  Technicians transmit response and routine maintenance items in real-time using IOS or Android devices.
 The contractual Scope of Work and all maintenance activities are also available for technicians to review to ensure all tasks are completed within the specified timeframe.  Customer specific checklists for routine preventative maintenance will be available to the technicians so all required tasks are completed, per your Scope of Work.

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 35
Customer Portal
The SBP Customer Portal gives our customers access to:
 Monitor real-time status of routine maintenance and service calls.  Location history (sort/filter by date, location, call type, etc.).  Overall historical maintenance and repair data.
 Real-time equipment inventories, maps, and event reporting.  Asset management (including digital photographs, GIS data, etc.).

Rancho Cucamonga: Traffic Signal Maintenance (RFP #24/25-002) ©2024 Yunex Traffic 36
Yunex is more than willing to provide a training session on SBP and our Customer Portal to any city employees that are interested.

Tracking as Related to Invoicing
In addition to our Customer Portal, you will receive a monthly detailed billing report with each invoice that lists labor and equipment hours billed for each service order.

Page 1 of 3 ends

THIS DELEGATION ONLY APPLIES TO YUNEX, LLC. ALL CONTRACTS, BIDS,

CERTIFICATES, AFFIDAVITS OR ANCILLARY DOCUMENTS TO BE SIGNED ON BEHALF OF SIEMENS MOBILITY, INC. MUST BE SIGNED BY RODNEY MATHIS AND DIRK

RAUBER WITHOUT EXCEPTION

DELEGATION OF APPROVAL AUTHORITY FROM

CEO-PRESIDENT & MANAGING DIRECTOR AND CFO-MANAGING DIRECTOR FINANCE YUNEX, LLC.
______________________________________________________________________ A. The undersigned Rodney Mathis, CEO President & Managing Director and Dirk Rauber, CFO & Managing Director Finance of the Yunex, LLC. (the “Corporation”), a corporation duly organized and existing under the laws of the State of Delaware, by virtue of the authority vested as President and CFO to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, any bids, projects, contracts, agreements and any certificates, affidavits or ancillary documents in connection therewith to the extent the foregoing instruments and are consistent with the limits of authority granted under LoA guidelines and grants of release for and on behalf of the Corporation, do hereby delegate to and acknowledge that the following person(s) may exercise such authority for and on our behalf up to $3 million.

AUTHORIZED SIGNATORIES
Business Operations
(Name/Position)
Finance/Central Support Function
(Name/Position)
Manager, Procurement
B. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $1,500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.

C. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as referenced in paragraph A, up to and including a transactional limit of $500,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.

AUTHORIZED SIGNATORIES

AUTHORIZED SIGNATORIES
Business Operations
(Position)
Finance/Central Support Function
(Position)
Director, PLM/R&D Commercial Manager, Service
Head of Projects Commercial Manager, Products
Project Manager, Miami & Florida Commercial Project Manager, Miami Director, Service Commercial Manager, Projects
V.P. Sales Controller/Head of Accounting
V.P. Operations

Page 2 of 3 ends

Business Operations
(Position)
Finance/Central Support Function
(Position)
Operations Manager Commercial Project Manager
Project Manager Commercial Service Manager
Material Manager
Technical Project Manager
D. It is further acknowledged that the following individuals are hereby authorized to sign or countersign and otherwise execute in the name, or on behalf of the Corporation, the same documents as they are referenced in paragraph A, up to and including a transactional limit of $100,000. Any such delegation extends to but is limited to the same scope, documents and subject matter as referenced and granted in paragraph A, limited to the monetary amount stated in this paragraph.

AUTHORIZED SIGNATORIES
Business Operations
(Name/Position)
Finance/Central Support Function
(Name/Position)
Service Account Manager SCM Expert
Sales Manager
Bid Manager
E. It is further acknowledged that each of the signatures of the persons referred to in paragraphs A, B, C, D, and E are binding upon the Corporation.

F. It is further acknowledged that any delegate’s authority extends only to the scope and extent of the delegate’s respective job responsibilities. For instance, a project manager’s delegation extends only to the limits described herein and only to the project(s) for which the delegate has responsibility.

G. It is further acknowledged that any document shall require the signature of two (2) of the above Authorized Signatories, one each from Business Operations and from Finance/Central Support Functions, whom shall have the requisite signature authority to be legally binding upon the Corporation.

H. It is further acknowledged that each of the persons referred to herein is authorized to delegate such person’s authority hereunder to additional members of his or her management team up to the limit of such person’s delegation of authority, provided that such delegation is in written form signed by the delegator and filed with the Legal Department.

I. It is further acknowledged that the Secretary or an Assistant Secretary of the Corporation is authorized to issue certifications attesting to the incumbency, authority and status of any of the persons referred to in this resolution.

J. Any prior versions of this general Delegation of Authority policy are void.

IN WITNESS WHEREOF, we have hereunto subscribed our names and affixed the corporate seal of the said company, as of the 25th day of August 2022.
________________________________
Rodney Mathis
President & Managing Director
Yunex, LLC.

Digitally signed by Rodney Mathis
DN: cn=Rodney Mathis, c=US,
o=Yunex Traffic, ou=Yunes Traffic,
[email protected]
Reason: I am approving this document
Date: 2022.08.25 16:28:28 -05'00'
Rodney
Mathis

Page 3 of 3 ends

_________________________________
Dirk Rauber
Managing Director Finance
Yunex, LLC

CERTIFICATE
I, Pamela Brickner, certify that I am the Secretary of Yunex, LLC, that Rodney Mathis and Dirk Rauber who signed this agreement for this corporation, were then President and Managing Director USA and Managing Director Finance USA of this corporation; and this agreement was duly signed for and on behalf of this limited liability company by authority of its governing body and within the scope of its corporate powers. Witness my hand and seal of this corporation on this 25th day of August 2022.

By: _____________________________
(CORPORATE SEAL)
y g
___________________

ORPORATE SEAL)
Digitally signed by Rauber Dirk
Date: 2022.08.25 13:53:55
-07'00'
The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
YUN::X

I do not have specific knowledge of confidential information regarding RFP responses received in response to the Request for Proposal ("RFP") #24/25-002 for Traffic Signal Maintenance.

I, the undersigned, hereby certify that the following statements are true and correct and that I understand and agree to be bound by commitments contained herein.

Page 47 of 55 ends

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

OR
_ X_ Vendors proposes exceptions to the PSA. (Exceptions on the following page) YUN::X

Page 48 of 55 ends

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for Traffic Signal Maintenance

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
YUN :: X

Page 49 of 55 ends

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT D, ADDENDUM ACKNOWLEDGEMENT"
YUN::X

TRAFFIC
The Vendors hereby acknowledges the following Addenda Number{s) to this RFP have been received, if any.

Page 50 of 55 ends

The City of Rancho Cucamonga
Request for Proposal ("RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT E, DEBARMENT and SUSPENSION CERTIFICATION FORM" YUN::X

Page 51 of 55 ends

The City of Rancho Cucamonga
Request for Proposal (" RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT F, PARTICIPATION CLAUSE"
YUN::X

Successful Vendors will extend prices as proposed herein to other governmental agencies, please specify.

YES __ x __ _ NO ___ _
* or the duration of this contract.

Exhibits are not to be included in your bid response. All referenced Exhibits must be submitted in Planet Bids system under the Response Types, Exhibits A - G.

Page 52 of 55 ends

The City of Rancho Cucamonga
Request for Proposal (" RFP") #24/25-002
for
Traffic Signal Maintenance
"EXHIBIT G, SIGNATURE OF AUTHORITY"
YUN :: X

THE VENDOR IN SUBMITTING THIS RFP RESPONSE MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY DEEM YOUR RFP RESPONSE AS NON-RESPONSIVE.

Page 53 of 55 ends

I certify under PENAL TY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)

Page 54 of 55 ends

Page 55 of 55 ends

Candace L. Gallaher
is hereby certified as a
Traffic Signal Technician Level I
by completing all requirements and examination for certification on 5/6/2022
Valid thru 5/6/2025
Certification #AA 124586
Melissa M. Torna
is hereby certified as a
Traffic Signal Technician Level I
by completing all requirements and examination for certification on 4/5/2022
Valid thru 4/5/2025
Certification #AA 124624

Fred Molina
is hereby certified as a
Renewal IMSA Traffic Sig. Sr. Field Tech Ill
by completing all requirements and examination for certification on 2/9/2023
Valid thru 2/9/2026
Certification #CE 25303
~
/c,~ c--::: CL<~<
Toby C -ings, CAE - Executive~
Currently in the renewal process. Once we receive the updated certificate, we will provide to you.

Currently in the renewal process. Once we receive the updated certificate, we will provide to you.

Christopher Franco
is hereby certified as a
Traffic Signal Senior Field Tech Level Ill
by completing all requirements and examination for certification on 8/15/2022
Valid thru 8/15/2025
Certification #CE 97054
/ O'~ c:::::;7____,_,r C
Toby C ~ings, CAE - Executivei~or
Currently in the renewal process. Once we receive the updated certificate, we will provide to you.

Minh N. Tran
is hereby certified as a
Traffic Signal Senior Bench Tech Level Ill
by completing all requirements and examination for certification on 8/23/2021
Valid thru 8/23/2024
Certification #CC 18309
------;--
./cy
Minh N. Tran
is hereby certified as a
Traffic Signal Inspector
by completing all requirements and examination for certification on 8/23/2021
Valid thru 8/23/2024
Certification #SI 18309
-----;--
/ o.

Exhibit C
Vendor: Yunex LLC
Contract No: CO 2024-085
Project: Traffic Signals and Safety Lighting Maintenance Contract Subject: Pricing for Fiscal Year 2024/25
Section I - Routine Maintenance
Item Description Bid Quantity Quantity Unit
Unit Price
per Month
Subtotal
1 Traffic Signal:

Monthly Routine Maintenance (Each) 181 194 EA $95.50 $ 18,527.00 2 Flashing Crosswalk:

Monthly Routine Maintenance (Each) 8 18 EA $64.00 $1,152.00 3 Signalized Crosswalk:

Monthly Routine Maintenance (Each) 8 12 EA $64.00 $768.00 4 Flashing School Beacons:

Monthly Routine Maintenance (Each) 4 4 EA $64.00 $256.00 5 Flashing Beacons:

Monthly Routine Maintenance (Each) 4 6 EA $53.00 $318.00 6 Radar Speed Limit Signs:

Monthly Routine Maintenance (each) 2 EA $53.00 $106.00
7 Fiber Hubs:

Monthly Routine Maintenance (each) 4 EA $75.00 $300.00
8 Safety Lights:

Monthly Routine Maintenance (each) 1,182 EA $0.97 $1,146.54 9 Internally Illuminated Street Name Signs:

Monthly Routine Maintenance (each) 783 EA $0.97 $759.51 10 Reflectorized Street Name Signs:

Monthly Routine Maintenance (each) 19 EA $0.97 $18.43
Routine Maintenance (per month) Total $23,351.48
Section II - Extraordinary Maintenance
Item Title Quantity Quantity Unit Straight Time Overtime 11 Superintendent 1 1 Hour $99.00 $148.50
12 Engineering Technician 1 1 Hour $147.00 $220.50
13 Laboratory Technician 1 1 Hour $147.00 $220.50
14 Traffic Signal Senior Field Technician
Level III (Lead) – IMSA Certification 1 1 Hour $147.00 $220.50 15 Traffic Signal Senior Bench Technician
Level III – IMSA Certification
1 1 Hour $140.00 $210.00
16 Fiber Optics for ITS, Traffic, and
Communication Systems Technician
Level I – IMSA Certification Utility
Technician – Lead
1 1 Hour $147.00 $220.50
17 Traffic Signal Construction Technician
Level II – IMSA Certification
1 1 Hour $140.00 $210.00
18 Traffic Signal Field Technician
Level II – IMSA Certification
1 1 Hour $140.00 $210.00
19 Traffic Signal Technician
Level I – IMSA Certification
1 1 Hour $120.00 $180.00
20 Roadway Lighting Technician
Level I – IMSA Certification
1 1 Hour $100.00 $150.00
21 Construction Laborer 1 1 Hour $120.00 $180.00
22 Traffic Signal Senior Field Technician
Level III (Lead) – IMSA Certification
(master system communication
experience/certification)(1 day = 8 hours) ($147/hr Straight Time) 1 1 Day $1,120.00
23 Traffic Signal Field Technician
Level II – IMSA Certification (1 day = 8 hours) ($147/hr Straight Time)
1 1 Day $1,176.00
FY 2024/25
FY 2024/25
1 of 3
Exhibit C
Section II - Extraordinary Maintenance (continued)
Item Labor and Material Quantity Quantity Unit
24 Install 6x6 traffic loop (4 or less) 1 1 EA
25 Install 6x6 traffic loop (more than 4)) 1 1 EA
26 Install bike loop 6x6 1 1 EA
27 Install 6' diameter circular loop (4 or less) 1 1 EA 28 Install 6' diameter circular loop (more than 4) 1 1 EA 29 Swap out Video Detection Camera (City
to provide replacement camera) 1 1 EA
30 Swap out Video Detection Camera (Contractor to
provide City specified Iteris RG4) 1 1 EA
31 Furnish and Install No. 3 1/3 pullbox 1 1 EA
32 Furnish and Install No 5 pullbox 1 1 EA
33 Furnish and Install No 6 pullbox 1 1 EA
34 Install City furnished pedestrian signal head 1 1 EA 35 Furnish and install City specified pedestrian signal head 1 1 EA 36 Install City furnished ADA push button 1 1 EA
37 Furnish and install City specified ADA push button 1 1 EA 38 Install City furnished NEMA conflict monitor 1 1 EA
39 Install City furnished Traffic Signal Cabinet 1 1 EA 40 Conduct Traffic Signal Cabinet operational test 1 1 EA 41 Conduct Safety Light and ISNS night survey 1 1 EA
42 Paint Traffic Signal Cabinet 1 1 EA
43 Paint Vehicle Head 1 1 EA
44 Paint Pedestrian Head 1 1 EA
45 Rewire 8-phase intersection with new cable and conductors 1 1 EA 46 Install City furnished regulatory sign on signal mast arm 1 1 EA 47 Replace Type 1-A (10') pole 1 1 EA
48 Furnish and install Decorative street light per City Standard Plan 409
1 1 EA
49 Furnish and install Marbelite street light per City Standard Plan 410
1 1 EA
50 De-energize and remove damaged Decorative street light 2 2 EA 51 De-energize and remove damaged Marbelite street light 1 1 EA 52 Adjust alignment of signal head on pole 1 1 EA
53 Adjust alignment of signal head on mast arm 1 1 EA
54 Replace Incandescent or LED Signal Indication with City furnished LED indication
1 1 EA
55 Replace Incandescent or LED type Signal with contractor supplied red, green or amber LED (City Spec.). 1 1 EA
56 Replace ISNS panel with City furnished ISNS panel 1 1 EA 57 Install City furnished ISNS 1 1 EA
58 Furnish and install City specified 6' ISNS 1 1 EA
59 Furnish and install City specified 8' ISNS 1 1 EA
60 Install City furnished LED retrofit for ISNS 1 1 EA
61 Furnish and install City specified LED retrofit for ISNS 1 1 EA 62 Measure, order and install ISNS davit arm 1 1 EA
63 Install City supplied ISNS davit arm and hand existing sign 1 1 EA 64 Furnish and install SDLC cable terminal block and rack for detection replacement in TS1 and TS2 Econolite Traffic Signal Controller cabinets
1 1 EA
65 Install and tune City provided ITERIS Video Detection system for 8 phase intersection
1 1 EA
66 Install City Supplied Street Light Pole on Existing Foundation (Price includes clean-up of pole knockdown) 1 1 EA
67 Install City Supplied Street Light Pole on New Foundation (Price includes clean-up of pole knockdown) 1 1 EA
$5,550.00
$3,579.08
$4,287.04
$4,750.00
$995.00
$5,222.24
$175.00
$3,550.00
$4,325.00
$175.00
$775.00
$90.00
$130.00
$87.00
$125.00
$125.00
$1,200.00
$10,026.70
$7,728.92
$1,253.00
$1,253.34
$1,357.78
$386.45
$308.11
Time & Materials
$175.00
$300.00
$260.00
$2,800.00
$1,150.00
$1,075.00
$1,755.00
$1,825.00
$175.00
$980.00
$45.00
$600.00
$695.00
$695.00
$600.00
$1,050.00
$260.00
$2,500.00
FY 2024/25
Unit Cost
$695.00
2 of 3
Exhibit C
Section III - Equipment
Item Type of Equipment Quantity Quantity Unit
68 Pick-up Truck 1 1 Trip
69 30' Boom/Service Truck 1 1 Trip
70 50' Height Boom Truck 1 1 Trip
71 Crane Truck 1 1 Trip
72 Water Truck 1 1 Trip
73 Dump Truck 1 1 Trip
74 Concrete Saw 1 1 Trip
75 Complete Paint Rig 1 1 Trip
76 Jackhammer/Compressor 1 1 Trip
77 Trencher 1 1 Trip
78 Vacuum Truck 1 1 Trip
79 Backhoe 1 1 Trip $4,250.00
FY 2024/25
Cost per Job/Trip
$42.00
$60.00
$350.00
$325.00
$15.00
$165.00
$15.00
$350.00
$60.00
$60.00
$60.00
3 of 3
Location Schedule
Type/Location Quantity Notes
Traffic Signal
19th / Amethyst VDS
19th / Archibald VDS
19th / Beryl VDS
19th / Carnelian VDS
19th / Hellman VDS
19th / Hermosa VDS
19th / Jasper VDS
19th / Sapphire VDS
4th / Barrington / Catherine Bridge Pl VDS
4th / Golden Oak VDS
4th / Resort VDS
6th / Buffalo VDS
6th / Cleveland VDS
6th / Golden Oak Inductive Loops
6th / Resort VDS
6th / Richmond VDS
6th / Utica VDS
Archibald / 4th VDS
Archibald / 6th VDS
Archibald / 8th VDS
Archibald / 9th VDS
Archibald / Banyan Inductive Loops
Archibald / Church Inductive Loops
Archibald / Highland Inductive Loops
Archibald / Lemon Inductive Loops
Archibald / San Bernardino VDS
Archibald / Tryon Inductive Loops
Arrow / Archibald VDS
Arrow / Baker VDS
Arrow / Center Inductive Loops + VDS (NB only)
Arrow / Etiwanda VDS
Arrow / Haven VDS
Arrow / Hellman VDS
Arrow / Hermosa VDS
Arrow / Pecan VDS
Arrow / Red Oak Inductive Loops
Arrow / Rochester VDS
Arrow / Vineyard Inductive Loops
Arrow / White Oak Inductive Loops
Arrow / Yellowwood VDS (Formerly known as Private Drive) Banyan / East Inductive Loops
Banyan / Etiwanda Inductive Loops
Banyan / Fredericksburg Inductive Loops
Banyan / Golden Lock Inductive Loops
Banyan / Wardman Bullock/Youngs Canyon Inductive Loops
Base Line / Alta Cuesta Inductive Loops
Base Line / Amethyst VDS
Base Line / Archibald Inductive Loops
Base Line / Beryl Inductive Loops
Base Line / Carnelian Inductive Loops
Base Line / Central Park Inductive Loops
Base Line / Day Creek VDS
Base Line / Day Creek Marketplace VDS
Base Line / East VDS
Base Line / Ellena West VDS
Exhibit D
Location Schedule
Type/Location Quantity Notes
Base Line / Etiwanda VDS
Base Line / Haven VDS
Base Line / Hellman VDS
Base Line / Hermosa Inductive Loops
Base Line / Milliken VDS
Base Line / Mountain View VDS
Base Line / Ramona VDS
Base Line / Rochester VDS
Base Line / San Carmela VDS
Base Line / Shelby Inductive Loops
Base Line / Spruce VDS
Base Line / Valencia Inductive Loops
Base Line / Victoria Park Ln Inductive Loops
Base Line / Vineyard VDS
Carnelian / Banyan VDS
Carnelian / Highland/Beryl Park Inductive Loops
Carnelian / LaVine/LaGrande Inductive Loops
Carnelian / Lemon VDS
Carnelian / Red Hill CC Inductive Loops
Carnelian / Vineyard VDS
Carnelian / Vivero Inductive Loops
Carnelian @ Wilson Inductive Loops
Church / Arbor Inductive Loops
Church / Center Inductive Loops
Church / Elm East Inductive Loops
Church / Elm West Inductive Loops
Church / Malaga Inductive Loops
Church / Mayten VDS
Church / Spruce VDS
Church / Terra Vista Pkwy East Inductive Loops
Church / Terra Vista Pkwy West Inductive Loops
Church / Victoria Gardens/Victoria Park Lane Inductive Loops Day Creek / Banyan Inductive Loops
Day Creek / Church Inductive Loops
Day Creek / Firehouse Inductive Loops
Day Creek / Highland Inductive Loops
Day Creek / Madrigal VDS
Day Creek / North Mainstreet Inductive Loops
Day Creek / Silverberry Inductive Loops
Day Creek / South Mainstreet Inductive Loops
Day Creek / Sugargum Inductive Loops
Day Creek / Victoria Gardens Inductive Loops
Day Creek / Victoria Park Lane Inductive Loops
Day Creek / Vintage Inductive Loops
Day Creek / Wilson Inductive Loops
East / Miller VDS
East / Victoria VDS
Etiwanda / Church/Miller Inductive Loops
Etiwanda / Garcia Inductive Loops + VDS (WB only)
Etiwanda / Highland Inductive Loops
Etiwanda / Napa VDS
Etiwanda / Victoria VDS
Etiwanda / Whittram VDS
Foothill / Archibald VDS
Foothill / Aspen VDS
Foothill / Baker VDS
Location Schedule
Type/Location Quantity Notes
Foothill / Center VDS
Foothill / Cornwall VDS
Foothill / Day Creek VDS
Foothill / East VDS
Foothill / Elm VDS
Foothill / Etiwanda VDS
Foothill / Haven VDS
Foothill / Hellman VDS
Foothill / Hermosa VDS
Foothill / Highridge VDS
Foothill / Masi VDS
Foothill / Mayten VDS
Foothill / Milliken VDS
Foothill / Orchard Plaza/Gemco VDS
Foothill / Ramona VDS
Foothill / Rochester VDS
Foothill / Sacred Heart/Marketplace VDS
Foothill / San Bernardino VDS
Foothill / Spruce VDS
Foothill / Victoria Commons/Promenade VDS
Foothill / Vineyard VDS
Grove / 9th Inductive Loops
Grove / Arrow Inductive Loops + VDS (EB only)
Grove / San Bernardino Inductive Loops
Haven / 19th VDS
Haven / 6th VDS
Haven / 7th VDS
Haven / Alta Loma VDS
Haven / Amber/Chaffey College VDS
Haven / Banyan VDS
Haven / Church VDS
Haven / Civic Center VDS
Haven / Jersey VDS
Haven / Lemon VDS
Haven / Town Center VDS
Haven / Trademark VDS
Haven / Valencia VDS
Haven / Victoria VDS
Haven / Wilson VDS
Hellman / 6th VDS
Hellman / 8th VDS
Hermosa / 6th VDS
Hermosa / 8th VDS
Hermosa / Church VDS
Hermosa / Feron Inductive Loops
Milliken / 5th VDS
Milliken / 6th VDS
Milliken / 7th Inductive Loops
Milliken / Arrow Inductive Loops
Milliken / Banyan Inductive Loops
Milliken / Central Park Inductive Loops
Milliken / Church Inductive Loops
Milliken / Fairmont Inductive Loops
Milliken / Grizzly Inductive Loops
Milliken / Jersey VDS
Milliken / Kenyon Inductive Loops
Location Schedule
Type/Location Quantity Notes
Milliken / Millennium / Century Inductive Loops
Milliken / Mountain View Inductive Loops
Milliken / Park Inductive Loops
Milliken / Terra Vista Pkwy Inductive Loops
Milliken / Victoria Park Ln Inductive Loops
Milliken / Vintage Inductive Loops
Rochester / 6th VDS
Rochester / Chervil VDS
Rochester / Church VDS
Rochester / Highland VDS
Rochester / Jack Benny Inductive Loops
Rochester / Jersey VDS
Rochester / Lark VDS
Rochester / Stadium Way Inductive Loops + VDS (EB + Wb only) Rochester / Victoria Park Lane VDS
Rochester / Vintage Inductive Loops
Spruce / Elm VDS
Spruce / Town Center VDS
Terra Vista / Mountain View Inductive Loops
Victoria Gardens / Kew Inductive Loops + VDS (SB only)
Victoria Gardens / Monet Inductive Loops
Victoria Gardens / North Mainstreet Inductive Loops
Victoria Park Lane / Long Meadow Inductive Loops
Vineyard / 9th VDS
Vineyard / San Bernardino VDS
Wilson / Canistel Inductive Loops
Wilson / San Sevaine Inductive Loops
Wilson / Wardman Bullock Inductive Loops
Traffic Signal Total 195
Flashing Crosswalk
Amethyst / La Grande Solar
Amethyst / Pacific Electric Trail AC Service + Solar
Arbor / Gatsby S/O Church Solar
Baker /Salina Solar
Church / Layton Solar
Etiwanda / Craig Solar
Etiwanda / Saddleridge Solar
Hermosa / Feron Solar
Kenyon / Pacific Electric Trail AC Service + Solar
Mountain E/O Milliken / Pacific Electric
Mountain W/O Milliken / Pacific Electric
Ramona / Pacific Electric Trail AC Service + Solar
Resort X-Walk #2 S/O Connect Name change from: Resort / No Name 2 S/O 6th - Solar Resort X-Walk #3 N/O Connect Name change from: Resort / No Name 3 S/O 6th - Solar Resort X-Walk #4 S/O 6th Name change from: Resort / No Name 4 S/O 6th - Solar Resort X-Walk #5 N/O 6th Name change from: Resort / No Name 5 S/O 6th - Solar Victoria / E/O Etiwanda High School Solar
Victoria W/O Etiwanda High School Solar
Flashing Crosswalk Total 18
Signalized Crosswalk
Archibald / Pacific Electric Trail Inductive Loops
Base Line / Pacific Electric Trail Inductive Loops
East / Pacific Electric Trail Inductive Loops
Elm / Greenway Corridor Inductive Loops
Location Schedule
Type/Location Quantity Notes
Etiwanda / Pacific Electric Trail Inductive Loops
Grove / Pacific Electric Trail Inductive Loops
Haven / Pacific Electric Trail VDS (Specific to BIKE)
Hellman / Pacific Electric Trail Inductive Loops
Hermosa / Pacific Electric Trail Inductive Loops
Rochester / Pacific Electric Trail Inductive Loops
Rochester / RCHS PED Xing N/A
Terra Vista / Greenway Corridor Inductive Loops
Signalized Crosswalk Total 12
Flashing School Beacon
Banyan E/O Roberts Pl Solar
Banyan W/O East Ave Solar
Hermosa N/O Feron Solar
Hermosa S/O Feron Solar
Flashing School Beacon Total 4
Flashing Beacon
Carnelian N/O Red Hill Country Club
Carnelian S/O Vineyard Solar
East S/O Wilson Solar
Highland E/O Day Creek
Highland W/O Day Creek
Wilson E/O East Solar
Flashing Beacon Total 6
Radar Speed Limit
Carnelian N/O Lomita Fortel Speed Limit Sign Solar
Haven N/O Manzanita Fortel Speed Limit Sign Solar
Carnelian N/O Lomita Fortel Speed Limit Sign Solar
Haven N/O Manzanita Fortel Speed Limit Sign Solar

AWARD AN AGREEMENT TO YUNEX, LLC
FOR

TRAFFIC SIGNAL MAINTENANCE

PUBLIC WORKS

CITY COUNCIL
JULY 8, 2025

WILLIAM WITTKOPF, PUBLIC WORKS DIRECTOR

TRAFFIC SIGNAL MAINTENANCE
Background
• The City of Glendora has 62 signalized intersections:
• 51 entirely within the City
• 9 Shared with Los Angeles County
• 1 Shared with the City of Azusa
• 1 Shared with the City of San Dimas
• The City has contracted with Los Angeles County Public Works to perform maintenance and repair of all City traffic signals since July of 2022. • Los Angeles County Public Works provides quarterly inspections of each intersection and repair services as needed.

TRAFFIC SIGNAL MAINTENANCE
Procurement
• Glendora Municipal Code (GMC) Section 2.40.100(c)(8) allows for a contract to be awarded based on a competitive procurement conducted by another public agency.
• The City of Rancho Cucamonga issued a formal Request for Proposals (RFP) in early 2024 for traffic signal maintenance and awarded an agreement to Yunex, LLC (Yunex) on May 1, 2024.
• Staff negotiated an agreement with Yunex to provide traffic signal maintenance to the City of Glendora based on the Rancho Cucamonga Contract.

TRAFFIC SIGNAL MAINTENANCE

CURRENT

LOS ANGELES COUNTY
Quarterly Maintenance
• Comprehensive Annual Inspection
• Conflict Monitoring Unit Testing every 3-years
• No nighttime safety lighting surveys
• Annual Cost - $1,008 per location
Repairs
• Repairs paid on a time and materials basis

PROPOSED

YUNEX, LLC
Monthly Maintenance
• Comprehensive Monthly Inspection
• Annual Conflict Monitoring Unit Testing
• Monthly Nighttime Safety Lighting Surveys
• Annual Cost - $1,303
Repairs
• Repairs paid on a fixed cost basis per
contract rates

TRAFFIC SIGNAL MAINTENANCE
Benefits
• Comprehensive Monthly Inspections.
• Minor repairs will be completed during monthly inspections reducing the need for expensive call-outs.
• Nighttime Safety Lighting Inspections
• Fixed pricing for most common traffic signal repair items.

TRAFFIC SIGNAL MAINTENANCE
Fiscal Impact
Estimated Expenditures
Description Account FY 2025/26 FY 2026/27
Routine Monthly Maintenance 25570520-56400 $67,750 $70,500 Extra Work 25570520-56400 $482,250 $479,500
Traffic Signal Upgrades 23300990-70000 $400,000 $400,000 Total $950,000 $950,000
Adopted Budget
Fund Account FY 2025/26 FY 2026/27
Gas Tax (255) 25570520-56400 $550,000 $550,000
Measure R Transportation 2009 (233) 23300990-70000 $400,000 $400,000 Total $950,000 $950,000

TRAFFIC SIGNAL MAINTENANCE
Recommendations
• Award an Agreement for Contract Services with Yunex, LLC for Traffic Signal Maintenance in an amount not to exceed Nine Hundred Fifty Thousand Dollars ($950,000) annually during the Term or any Extended Term; • Authorized a ten percent (10%) contingency in the amount of $95,000 annually; and
• Authorize the City Manager to execute the Agreement.

STAFF REPORT
TO: Mayor and Council Members DATE: July 8, 2025
FROM: Human Resources DISTRICT(S): Citywide
SUBJECT: Memorandum of Understanding between the City of Glendora and Glendora Police Management Association (GPMA) for the three-year term of July 1, 2025, through June 30, 2028

RECOMMENDATION
That the City Council:

1. Waive full reading, read by title only and adopt a City Council Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, APPROVING A 2025-2028 MEMORANDUM OF UNDERSTANDING (MOU) WITH THE GLENDORA POLICE MANAGEMENT ASSOCIATION;” and

2. Authorize the City Manager to execute the agreement and any and all non-substantive changes to the Memorandum of Understanding.

STRATEGIC FOCUS AREAS
Not Applicable

BACKGROUND
On August 23, 2022, the City Council approved a Tentative Agreement with the Glendora Police Management Association (GPMA) for a three-year term ending June 30, 2025. In compliance with the Myers-Milias-Brown Act (MMBA), representatives from the City and the GPMA commenced negotiations toward a successor MOU. Both parties were able to come to a tentative successor agreement what will cover the period from July 1, 2025, through June 30, 2028. A summary of the negotiated changes is listed below.

GPMA informed the City on July 2, 2025, that their membership had voted to accept the proposed terms. This action tonight seeks City Council approval of those terms and conditions negotiated.

ANALYSIS
The following summarizes the changes to the provisions of the negotiated tentative agreement:

1. Contract Term
Three (3) year contract term: July 1, 2025, through June 30,2028.

2. Wages
Effective the first full payroll period commencing on or after:

July 1, 2025, base salaries to be increased by two and a half percent (2.5%) COLA.

July 1, 2026, base salaries to be increased by two and a half percent (2.5%) COLA.

July 1, 2027, base salaries to be increased by two percent (2%) COLA.

3. Deferred Compensation – City Contribution
A deferred compensation match, up to $50 per pay period, maximum $1,200.00 annually.

3. Cafeteria Plan
PMA members will be allotted the following cafeteria allowance:

Effective the first full pay period after July 1, 2025, cafeteria allowance will increase by $150 per month to $1,850 maximum.

Any and all amounts in excess of $1,005 per month shall not be convertible to cash (cash out).

4. POST Certificate
Effective the first full payroll period commencing on or after July 1, 2025.

P.O.S.T. Certification pay shall be provided as follows for Employees who have qualified and applied for a P.O.S.T. Certification.

Beginning July 1, 2025 July 1, 2026 July 1, 2027
GAP $7,500/year $8,000/year $8,500/year
Supervisory $8,500/year $9,000/year $9,500/year
Management $9,500/year $10,000/year $10,500/year

5. Shooting Bonus
Members with range scores of an average of 290 or more over the course of the calendar year (January through November), with validation from the range master, will be eligible to receive a one time bonus of $750.00 payable the first full pay period of December in each fiscal year.

6. Longevity Pay
Effective the first full payroll period commencing on or after July 1, 2025, currently employed members who have completed, regular, continuous, full-time years of service with the City may receive longevity pay as follows:

Ten (10) through fourteen (14) years - four hundred dollars ($400) per month.

FISCAL IMPACT
The total cost of the proposed MOU is projected at $1,619,901 for the increases in the salary and benefits for Glendora Police Management Association employees over the three-year term.

The projected annual cost of implementation is as follows:

Net Change Year 1 Year 2 Year 3
Salary Dollars 218,712 181,946 136,180
Percent 7% 6% 4%
Benefits Dollars 91,585 67,950 53,038
Percent 7% 5% 4%
Total Dollars 310,297 249,896 189,218
Percent 7% 5% 4%
Cumulative Change Year 1 Year 2 Year 3 Total
Year 1 310,297 310,297 310,297
Year 2 249,896 249,896
Year 3 189,218
Total $310,297 $560,193 $749,411 $1,619,901

ENVIRONMENTAL DETERMINATION
Not Applicable.

Prepared By Jaclyn Brown, Human Resources Analyst
Concurs With Not Applicable
Reviewed By Rita Wendling, Assistant Director - Human Resources Certified to Availability of Funds Marie Ricci, Deputy City Manager Approved By Adam Raymond, City Manager
Legal Review Danny Aleshire, City Attorney
CEQA Review Not Applicable
Attachments:

A. Glendora Police Management Association Memorandum of Understanding B. City-wide Salary Schedule
C. Resolution
Attachments
A. Glendora Police Management Association Memorandum of Understanding.pdf B. City-wide Salary Schedule.pdf
C. Resolution.pdf

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE GLENDORA POLICE MANAGEMENT ASSOCIATION
AND

THE CITY OF GLENDORA
JULY 1, 2025 - JUNE 30, 2028
Approved by the Glendora City Council
on July 8, 2025
Resolution CC __________

2 TABLE OF CONTENTS FOR

POLICE MANAGEMENT ASSOCIATION MOU
7/1/25- 6/30/28

SUBJECT PAGE
ARTICLE 1 - PURPOSE 4
ARTICLE 2 - RECOGNITION 4
ARTICLE 3 - NON-DISCRIMINATION 4
ARTICLE 4 - CITY RIGHTS 4
ARTICLE 5 - GLENDORA POLICE MANAGEMENT ASSOCIATION RIGHTS 5 ARTICLE 6 - TERM 6
ARTICLE 7 - NO STRIKE 6
ARTICLE 8 - HOURS 6
ARTICLE 9 - WAGES 10
ARTICLE 10 – ADDITIONAL PAYS 10
COMMUNITY SERVICE 10
COMPENSATION FOR VEHICLE USE 10
EDUCATION PAY 10
LONGEVITY PAY 10

PEACE OFFICER STANDARD TRAINING POST CERTIFICATION
PAY 10
SHIFT DIFFERENTIAL 11
SHOOTING PAY 11
SPECIAL ASSIGNMENT PAY 11
SPECIAL ENFORCEMENT TEAM (FSET) PAY 11
TEMPORARY ASSIGNMENT COMPENSATION 12
UNIFORMS 12
ARTICLE 11 - BENEFITS 12
BENEFIT PLAN 12
3 DEFERRED COMPENSATION 13
HEALTH INSURANCE 13
HOLIDAYS 15
LIFE INSURANCE 15
RETIREE MEDICAL REIMBURSEMENT 16
RETIREMENT 16
TUITION REIMBURSEMENT 20
ARTICLE 12 – LEAVES 21
BEREAVEMENT LEAVE 21
FAMILY AND MEDICAL LEAVE ACT 21
JURY DUTY 22
PERSONAL EMERGENCY LEAVE & FAMILY ILLNESS LEAVE 22
PREGNANCY LEAVE 22
SICK LEAVE 22
VACATION LEAVE 23
ARTICLE 13 – LAY OFF RANKING 23
ARTICLE 14 - IRS SECTION 125 AND 129 23
ARTICLE 15 – MEAL REIMBURSEMENT 24
ARTICLE 16 - MEDICARE DEDUCTION 24
ARTICLE 17 - RESIDENCY REQUIREMENT 24
ARTICLE 18- MANAGEMENT AUTHORITY 24
ARTICLE 19 - SAVINGS CLAUSE 24
ARTICLE 20 - CITY PERSONNEL RULES 24
ARTICLE 21 - PERSONNEL RULE 9.0 PRE-DISCIPLINE, DISCIPLINE AND APPEALS PROCEDURE 25
ARTICLE 22 - PERSONNEL RULE 4.5-SALARY ADVANCEMENT 25
ARTICLE 23 - PERSONNEL RULE 6.0-PROBATION 25
4 MEMORANDUM OF UNDERSTANDING

BETWEEN

GLENDORA POLICE MANAGEMENT ASSOCIATION & THE CITY OF GLENDORA THREE YEAR TERM: JULY 1, 2022 – JUNE 30, 2025
ARTICLE 1 - PURPOSE
It is the purpose of this Memorandum of Understanding to set forth the full and entire understanding of the parties reached as a result of good faith negotiations regarding the wages, hours and other terms and conditions of employment of the employees covered hereby, which understanding the parties intend jointly to submit and recommend for approval and implementation to the Glendora City Council. It is agreed that this Memorandum of Understanding shall not be binding upon the parties unless and until said Glendora City Council acts, by majority vote, formally to approve said Memorandum of Understanding.

ARTICLE 2 - RECOGNITION
Pursuant to the provisions of the City's Employee Relations Ordinance, the City of Glendora hereby recognizes the Glendora Police Management Association as the certified bargaining representative for Sergeants, Lieutenants and Captains of the Glendora Police Department.

ARTICLE 3 - NON-DISCRIMINATION
The Association and the City recognize and agree to protect the rights of all employees to join and/or participate in protected Association activities or to refrain from joining or participating in Association activities.

The Association and the City agree that they shall not illegally discriminate against any employee because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, or any other basis protected by law and shall act affirmatively to accomplish equal employment opportunities for all employees. The Association and the City shall reopen any provision of this Agreement for the purpose of complying with any final order of a Federal or State agency or court of competent jurisdiction requiring a modification or change in any provision or provisions of this Agreement in compliance with State or Federal antidiscrimination laws.

ARTICLE 4 - CITY RIGHTS
It is understood that all rights, powers and authority possessed by the City prior to the execution of this Agreement are retained by the City and remain exclusively and without limitation within the rights of the City. Such rights include, but are not limited to, 5 determinations as to appropriate levels of service; consideration of the merits, necessity or organization of any service; determining the missions of its constituent departments; setting standards of service; determining manning requirements; assigning and approving overtime; determining the procedures and standard of selection for employment and promotion; directing its employees; contracting for any work or operation; determining the number and location of work stations; determining employee performance standards including but not limited to, quality and quantity standards; determining the methods, means and personnel by which government operations are to be conducted; determining the content of job classifications; taking disciplinary action up to and including discharge for cause; relieving employees from duty because of lack of work or other economic reasons; taking all necessary actions to carry out its missions in emergencies, including the determination of whether or not an emergency exists; exercising control and discretion over its organization and the technology of performing its work, and establishing reasonable work and safety rules and regulations in order to maintain the efficiency and economy desirable in the performance of City services.

ARTICLE 5 - GLENDORA POLICE MANAGEMENT ASSOCIATION RIGHTS It is understood and agreed that the Glendora Police Management Association has the right to:

A. Represent unit members at meet and confer sessions with Management representatives regarding wages, hours, and other terms and conditions of employment as the certified bargaining representative.

B. Inspect an employee's personnel file at a reasonable time, by appointment, during normal business hours, provided the employee is present. The Association may not inspect background investigation material obtained from other employers and agencies at the time the employee was hired.

C. Use City facilities for membership meetings and conferences upon reasonable advance notice to the appropriate City official, subject to applicable City regulations and availability. No Association meetings to interview and/or to endorse political candidates will be held within the Police Department or the Glendora City Hall building including the City Council chambers. Association may book and use other City facilities for such political purposes subject to the required facility use and insurance rules, and City will waive any applicable rental fees. However, Association meetings that are not utilized to interview and/or to endorse political candidates may be held at the Police Department, City Hall or other City facilities, subject to the facility use being pre-approved and availability, but without showing of insurance or payment of rental fees, unless rental fees are imposed upon the City for use of the facility. The Association shall pay any such rental fees.

D. In compliance with Janus v. AFSCME 585 U.S. (2018) and California Senate Bill No. 866, upon written authorization by each Member, the City shall, on behalf of 6 the Glendora Police Management Association, deduct monthly Association dues from the Members' salary.

ARTICLE 6 - TERM
The term of this Memorandum of Understanding shall commence on July 1, 2025 and shall supersede any other agreements in effect at that time. This Memorandum of Understanding shall expire and otherwise be fully terminated at 12 midnight on June 30, 2028.

ARTICLE 7 - NO STRIKE
A. It is agreed and understood that there will be no concerted strike, sympathy strike, work stoppage, slowdown, obstructive picketing, or concerted refusal or failure to fully and faithfully perform job functions and responsibilities, or other concerted interference with the operations of the City by the Association or by its officers, agents, or members during the term of this Agreement. Compliance with the request of other labor organizations to engage in such activities is included in this prohibition.

B. The Association recognizes the duty and obligation of its representatives to comply with the provisions of this Agreement and to make every effort toward inducing its members not to engage in any strike, sympathy strike, work stoppage, slowdown, or obstructive picketing. If such should occur, the Association agrees in good faith to actively take affirmative action to cause those employees to cease such action.

C. It is agreed and understood that any employee concertedly violating this Article may be subject to disciplinary action up to and including discharge.

D. The expiration or violation of this Agreement shall not prejudice the City's right to assert the illegality of any such activities mentioned above if engaged in by the Association or employees.

ARTICLE 8 – HOURS
A. Definitions

1. The work period for employees covered by the MOU will be 160 hours in a 28 day work period as defined below:
a. Members working patrol will work shifts designed to provide optimal public safety coverage and service to the community.

The following schedules are available to be assigned and may be changed as deemed necessary by the Chief of Police,
provided that he/she will meet and confer with the GPMA and 7 a 30 day notice be provided before changes are implemented.

The 30 day notice can be waived
a. in the event of a natural disaster or other citywide emergency/crime spree that threatens public safety
b. By mutual agreement between the Member and Chief of
Police
b. Members working patrol will work 3 consecutive 12 1/3-hour shifts and will be required to work one additional 12-hour shift each 28-day work period.
c. Members not working patrol will work either a 4/10 or 9/80 schedule at the discretion of the Chief of Police. Non-patrol Members will receive a 30 minute lunch period included in their assigned work day. They may also take another 30
minute meal break that is uncompensated.

The parties agree that the work schedule for the classification of Captain shall be established as determined at the sole discretion of the Chief of Police.
d. With the exception of the schedule for Captain, other schedules may be agreed to between the Chief of Police and the GPMA.
e. DISASTER SHIFT SCHEDULE: Patrol employees will be
assigned 12 hours on/12 hours off. Some Members may be
assigned to overlap shifts of 8 or 10 hours as needed to properly staff and manage the emergency. This deployment will be discontinued at the direction of the Chief once the disaster has been controlled and the City returns to normal operations.

B. Rules Governing Overtime

1. Supervisorial Authority
A supervisory Member shall have the authority to exercise control over a subordinate's work hours for the purpose of assuring adequate staffing to meet Department needs. A Member may award CTO instead of paid overtime, provided that they shall notify the subordinate in advance. All such CTO must be used during the same pay period in which it was accrued or within the following pay period.

2. Accumulation of Comp Time Off (CTO)
8 Sergeants or Lieutenants may accumulate a maximum of 100 hours of CTO subject to current departmental rules regulating the scheduling of compensatory time off. All time accumulated above 100 hours shall be compensated by pay. At the first pay period in June of each year, all accumulated CTO will be paid off at the current rate of pay. Members may carry over up to 40 hours into the next fiscal year.

3. Overtime Calculation
All paid leaves shall be considered as time worked for purposes of overtime calculation.

C. Compensation Schedule

1. Captains are not eligible for overtime compensation or CTO. Upon promotion to Captain, existing CTO hours may be retained or cashed out at the employee’s option and at the employee’s current rate of pay as a Captain.

2. Time and One-Half Compensation
Sergeants and Lieutenants will receive one and one-half their normal hourly rate for:
a. Involuntary hours worked in excess of their normal daily work shift. b. Involuntary work in excess of 171 hours in a work period. c. Off duty court appearances or administrative hearings will be compensated at a 3 hour minimum or for actual hours spent in court, whichever is longer. Travel time to Pomona and Citrus Courts will not be compensated. All other required appearances on behalf of the City will include normal travel time.
d. Off duty range attendance, when pre-approved by a Captain, will be compensated for time actually spent at the range with a minimum rate of two hours.
e. Special Duty Compensation
Sergeants or Lieutenants who work special duty assignments shall not receive CTO, but be paid cash only.

Special duty assignments will have a three hour minimum and, whenever possible, they will be filled on a voluntary basis. 9 When there are too few volunteers available for the special duty assignments, the Field Operations Commander or the Chief shall have the authority to assign members to provide necessary coverage.

A member may be assigned to special duty whenever three or more officers have been assigned to the same event.
f. Training/Travel Time
When a Member is assigned to training or other outside
administrative duties, they will, to the extent possible, have their work period adjusted by their immediate supervisor to travel on duty time.

Overtime for travel/training may be awarded whenever adjustment of work hours is not feasible or practical.

Members, who request non-assigned training, are subject to the discretionary approval of the Chief of Police for compensation.

3. Straight Time Compensation
Sergeants and Lieutenants will receive straight time for:
a. Extradition
If extradition duties are conducted during the normal work week, a maximum of four hours straight time will be paid regardless of the number of hours involved over eight hours per 24 hour period. If extradition duties are conducted entirely while the Member is off duty, they will be compensated at straight time for the hours worked to a maximum of 12 hours per 24 hour period.
b. On Call Status
Members who have been subpoenaed into court, workers’
compensation hearings, DMV hearings, or summoned by the District Attorney or City legal counsel, of which they are not a party, on an “on call” status, shall receive 3 hours of compensation for all time spent on call prior to noon and 3 hours of compensation for all time spent on call after noon.

D. Days/Hours
Any reference to "day" in this or any other section of the MOU shall be changed to the hourly equivalent of eight (8) hours.
10 ARTICLE 9 - WAGES
A. Effective the first full payroll period commencing on or after:

1. July 1, 2025, base salaries to be increased by two and a half percent (2.5%) COLA.

2. July 1, 2026, base salaries to be increased by two and a half percent (2.5%) COLA.

3. July 1, 2027, base salaries to be increased by two percent (2%) COLA.

ARTICLE 10 – ADDITIONAL PAYS
A. COMMUNITY SERVICES
Members may receive a reimbursement of up to $50 per fiscal year for community organization membership on a budgeted basis.

B. COMPENSATION FOR VEHICLE USE
The authorized use of a personal vehicle on City business will be reimbursed at the same rate as approved by the IRS effective January 1st each year.

C. EDUCATION PAY
a. Members who possess a Master of Arts or Master of Science degree will receive 5.5% additional compensation to their base monthly salary. b. Members who possess a Bachelor of Arts or Bachelor of Science degree will receive 3.0% additional compensation to their base monthly salary. c. Education Pay under Section C of this Article is not cumulative, and an employee shall receive the highest amount for which he or she qualifies.

D. LONGEVITY PAY
Employees are eligible for monthly Longevity Pay upon completion of continuous full-time employment with the City of Glendora.
o Ten (10) through fourteen (14) years - four hundred dollars ($400) per month o Fifteen (15) or more years – five hundred dollars ($500) per month E. PEACE OFFICER STANDARDS AND TRAINING (POST) CERTIFICATION PAY a. Effective the first full payroll period commencing on or after July 1, 2025. o P.O.S.T. Certification pay shall be provided as follows for Employees who have qualified and applied for a P.O.S.T. Certification.

Beginning July 1, 2025 July 1, 2026 July 1, 2027
GAP $7,500/year $8,000/year $8,500/year
Supervisory $8,500/year $9,000/year $9,500/year
Management $9,500/year $10,000/year $10,500/year
11 b. Members promoting from Corporal to Sergeant, who are not yet eligible to obtain Supervisor POST certification, shall be provided POST Gap Pay. c. An eligible member shall receive pay only for the most advanced certificate.

F. SHIFT DIFFERENTIAL

2.5% additional compensation to base salary plus POST certificate pay for staff assigned to patrol working the 5:10 p.m. to 5:30 a.m. shift.

G. SHOOTING PAY
Members with range scores of an average of 290 or more over the course of the calendar year (January through November), with validation from the range master, will be eligible to receive a one-time bonus of $750.00 payable the first full pay period of December in each fiscal year.

H. SPECIAL ASSIGNMENT PAY
a. Sergeants and Lieutenants regularly assigned to Administration shall receive additional salary compensation of 5%. There will be no retention pay once the assignment has ended.
b. Sergeants and Lieutenants regularly assigned to the Detective Bureau shall receive additional salary compensation of 5%.
c. Sergeants and Lieutenants shall retain 2.5% after regular assignment in the Detective Bureau ends. The 2.5% retention is a maximum amount and will not be cumulative. Employees may only receive pay for special assignment or retention, but not both. Sergeants and Lieutenants who have previously been assigned to the Detective Bureau as a Sergeant or Lieutenant shall be eligible for the 2.5% retention pay.
d. Special assignment pay, and/or special assignment retention pay, shall not be carried over when an employee promotes from a position within the Police Officer Association unit to a position within the Police Management Association unit.
e. Special assignment pay is calculated on the sum of Base Salary and POST Certificate pay.

I. SPECIAL ENFORCEMENT TEAM (FSET) PAY
Sergeants and Lieutenants who belong to the Foothills Special Enforcement Team (FSET) and who pass the annual physical agility test shall receive a bonus amount of $150.00 per month.
12 J. TEMPORARY ASSIGNMENT COMPENSATION
As provided in the City Personnel Rules, a Member working in a higher classification assignment for a period exceeding 30 consecutive calendar days shall receive additional temporary compensation retroactive back to the first day of the pay period that includes the first day in that assignment, pro-rated on an hourly basis for the period of time worked in the higher classification as follows:

Acting Lieutenant $363 per month
Acting Captain $422 per month
K. UNIFORMS
Eligible members shall receive a uniform allowance of $87.50 per month (annual equivalent is $1,050.00) upon successful completion of one (1) year of employment. The allowance shall be paid through the City’s normal payroll process. To be eligible for the Uniform Allowance, members must purchase and maintain uniforms or other articles of clothing designated as required by the Chief of Police and/or those currently listed in Police Department Policy. If required uniforms or other articles of clothing are not maintained, the City may remove the Uniform Allowance at any time. Safety equipment, uniforms or personal clothing damaged in the line of duty will be repaired or replaced at City expense with the approval of the Chief of Police or the Chief’s designee.

This stipend represents a good faith estimate by POA and the City as to the average cost to maintain and purchase uniforms.

ARTICLE 11 – BENEFITS
A. BENEFIT PLAN

1. Effective July 1, 2025, Sworn Employees shall receive a flexible benefit amount of $1,850.00 per month to be applied to benefits described in Article

11. a. Any and all amounts in excess of $1,005 per month shall not be convertible to cash (cash out).

2. Members are allotted a flexible benefit amount of $1,850.00 per month to be applied to benefits described in Article 11. Cash out provisions remain the same as allowed in Section A(1)a.

3. For Members (including any Sworn Member previously covered under POA MOU) hired by the City of Glendora on or after January 1, 2018, none of the flexible benefit amount in Section A(1)a, above, is convertible to cash as otherwise may be allowed in any subsection of Article 11 and none of the 13 flexible benefit is eligible for deposit into a Deferred Compensation Plan as otherwise may be allowed in any subsection of Article 11.

4. Allocation of Flexible Benefit Amounts: The Member will designate how the flexible benefit amount will be allocated for medical insurance, dental insurance, vision coverage, CLEA, cash (which is taxable), deferred compensation (Medicare taxable) or additional life insurance B. DEFERRED COMPENSATION

1. Employees covered by this MOU may participate in the City’s deferred compensation plan up to the maximum amount allowed by law.

2. The city will match up to $50 per pay period, maximum $1,200.00 annually.

C. HEALTH INSURANCE

1. Medical Coverage:

The City will maintain its contract with CalPERS to provide coverage under the Public Employees' Medical and Hospital Care Act (PEMHCA), including Section 22821. Section 22821 allows continuation of medical plan availability for survivors of an employee at the survivor’s expense. City will not contribute to any premium under Section 22821. Annuitants may participate in PEMHCA plans at their cost subject to CalPERS regulations.

The City pays the required employer contribution amount for eligible Annuitants. Annuitants who opt out are not eligible to take this payment as cash.

A Member is required to carry one of the City's designated medical plans unless they opt out. To the extent any premium exceeds the flexible benefit amount the employee will pay the additional cost.
a. Circumstances Under Which an Employee May Opt Out of City Coverage:

A Member may opt out of the City's designated medical plans during the annual open enrollment period by signing a waiver each year. If the employee provides a signed waiver and documentation confirming that he/she is enrolled in an alternative group health plan that satisfies the Patient Protection and Affordable Care Act’s (ACA) group health plan mandates, that employee will also be entitled to the flexible benefit as described in Section A.

2. Dental Coverage:
14 It is mandatory for Members to enroll in the City's designated dental plan, unless waived with proof of other comparable insurance coverage, with optional dependent coverage applied to the Flexible Benefit Plan or at employee's cost.

3. Long Term Disability
Members are required to carry long-term disability (LTD) insurance, and all PMA members are enrolled in the California Law Enforcement Association (CLEA) LTD plan. The City will deduct the prescribed monthly premium for each PMA member, as an after tax deduction, from the member’s paycheck.

This monthly LTD premium, divided in half, will be added to the current twice a month check made payable to the PMA.

The PMA will handle all enrollments and financial transactions for the PMA members enrolled in CLEA, and the City will only be responsible for deducting and conveying those prescribed monthly premiums to the PMA.

In the future, PMA Members may enroll in the long-term disability plan offered by the City (through The Standard Insurance Company, if they elect in a subsequent MOU to participate as a group.)

4. Elective Coverage:

Members may purchase any of the following benefits with the remainder of their flexible benefit allowance or may opt to receive up to their current amount convertible to cash as stated in this Article 11, Section A(1)a , in cash (taxable), in lieu of the following:
(a) Members may purchase up to 40 hours of vacation each calendar year at the hourly rate being earned at the time the vacation is purchased (not subject to PERS & taxable).
(b) Purchase additional life insurance to a maximum of
$500,000 or 5 times annual salary whichever is less subject to the terms and conditions of the insurance policy.
(c) Members hired before January 1, 2018 may participate, up to the maximum amount allowed by law, in any deferred
compensation plan provided by the City. (Participation is not limited to Flexible Benefit Funds.)
(d) Members may enroll in the City’s designated vision plan (currently VSP) for themselves and eligible dependents.
15 D. HOLIDAYS
There shall be 96 hours of paid holidays earned during the pay period occurring for the holidays listed below, for eligible full-time employees covered by this Agreement. These holidays shall be:

1. New Year’s Eve Day 7. Labor Day

2. New Year’s Day 8. Veterans Day

3. Martin Luther King Jr. Day 9. Thanksgiving Day

4. Presidents’ Day 10. Friday after Thanksgiving

5. Memorial Day 11. Christmas Eve Day

6. Independence Day 12. Christmas Day
a. Non-patrol Personnel: These Members will normally be required to take off each of the City designated holidays, as set forth above, unless required to work that day or another day in the same pay period by the Bureau Commander or the Chief of Police, in which case a full eight (8) hour holiday may be taken off within the two week pay period it occurs.

Except as provided above, in lieu of such holidays, if a Member below the rank of Captain works a full regular work schedule of 80 hours, including accumulated leave, during a 14 day pay period which includes a holiday, they shall receive eight (8) hours additional pay for the pay period in which the holiday falls. a. Patrol Personnel: For patrol personnel, holiday pay shall be paid as part of the regular payroll process at 3.69 hours/pay period. At the employee’s option, they can annually advise payroll that they wish to continue to receive holiday pay in the pay period in which the holiday occurs in lieu of 3.69 hours/pay period. This compensation should be in lieu of time off for the designated holiday.
b. Additional Compensation: Members who work a designated holiday will receive compensation in the pay period in which the holiday occurs.
c. Floating Holiday: Captains, Lieutenants and Sergeants receive (32) hours of management Floating Holiday per fiscal year which must be used during each year.

E. LIFE INSURANCE
The City shall provide a one hundred-thousand-dollar ($100,000) life insurance policy for each full-time employee represented by the Glendora Police Management Association. The parties understand that all or part of the premium 16 paid by the City for the increased life insurance coverage, are mandated by the I.R.S. as being taxable income to the employee.

F. RETIREE MEDICAL REIMBURSEMENT
In recognition of increased medical insurance costs for retirees, in addition to the employer contribution described above, a supplemental reimbursement payment will be paid to Members who retire from their employment with the City of Glendora after September 16, 1998, by taking a regular service retirement in accordance with CalPERS and PEMHCA requirements, provided the Member has a minimum of 20 years of service as a California Peace Officer with a minimum of 10 years of service as a Glendora Police Officer or Manager, under the following terms and conditions.

The supplemental reimbursement payment will be for medical insurance premium costs incurred for the retiree, reimbursed quarterly upon submittal quarterly of proof of retiree incurred medical insurance coverage and costs of coverage, to age

65. The City supplemental reimbursement will only be allowed for actual out-ofpocket medical insurance premium expenses incurred by the covered retiree up to the appropriate amount stated below with proof of payment.  Up to $400/month for Members who retire on or after 7/1/2019  Up to $300/month for Members who retire on or after 1/1/16-6/30/19  Up to $200/month for Members who retire 1/1/04-12/31/15  Up to $150/month for Members who retire 7/1/98-12/31/03 For eligible retirees currently, or in the future, enrolled in one of the CaIPERS authorized health plans and reported monthly to the City as enrolled, the City will waive the requirement for proof of coverage and automatically reimburse the retiree on a quarterly basis.

The quarterly payments shall be subject to withholding tax and other deductions required by law. If the State and/or Federal governments enact legislation to require the employer to pay toward retiree's medical insurance an amount equal to or greater than the above supplemental payment, this payment shall cease. If such legislation requires the employer to pay a lesser amount, the supplemental payment shall be reduced by that amount.

G. RETIREMENT
A. Retirement Formula

1. The City of Glendora is a contracting agency of the State Public Employees Retirement System (CalPERS). Full-time Police Officers, unless otherwise exempted, become members immediately 17 upon appointment. The City of Glendora has a three tier safety retirement plan as follows:

Tier 1
3% at 50 formula for employees hired on or before October 15, 2012.

The employee pays 100% of the mandated CalPERS member contribution, which is nine percent (9%) of compensation according to the terms provided in Article 15,G.

Tier 2
2% at 50 formula for employees hired after October 15, 2012 and for employees hired on or after January 1, 2013 who are considered "Classic Members" by CaIPERS under PEPRA.

The employee pays 100% of the mandated CaIPERS member contribution, which is nine percent (9%) of compensation according to the terms provided in Article 15,G..

Tier 3

2.7% at 57 formula for employees hired on or after January 1, 2013 that meet the definition of "New Member" under PEPRA.

Pursuant to PEPRA, Gov. Code section 7522.30, Tier 3 employees shall pay the employee contribution of 50% of the total normal cost of the plan as calculated annually by CalPERS.

2. The City amended its contract with CalPERS, to become effective the first pay period beginning in July 2004, to add Section 21024, "Military Service Credit as Public Service. Note: A Member opting under Section 21024 is to be responsible for payment to CalPERS for any employee "catch up" contributions owed to CalPERS.

B. Unused Sick Leave Credit
The City shall contract with CalPERS to provide the unused sick leave credit (Section 20965).

1. At the time the City's election pursuant to Government Code Section 20965 became effective, a permanent record of each Member’s accumulated sick leave time and current salary was made and placed on file.

All sick leave time taken subsequent to that date will be paid at the rate in effect at the time sick leave is taken and shall reduce the hours 18 of sick leave accumulated on a "last in, first out basis." In the event a Member is awarded a work related disability retirement, they shall receive a cash payment for sick leave time accumulated prior to the City's election of Government Code Section 20965, less debited sick leave usage, at the salary rate at the date of retirement.

For the purposes of Government Code Section 21025.2, the provisions of this part constitute the "provisions of a local ordinance or a resolution of the rules or regulations of the employer" and shall have no further force or effect in the event that the effective date of a Member’s disability retirement does not have to be extended pursuant to statutory or case law until all accumulated sick leave has been exhausted.

2. When a Member receives a normal retirement, all accumulated sick leave time earned prior to the effective date of the City's election pursuant to Government Code 20965, less debited sick leave usage, plus sick leave time subsequently credited and on account, shall be reported to CALPERS upon retirement, so as to implement the provisions of Government Code 20965 in extending service time credit.

C. Final Retirement Compensation
The City shall maintain contract with CalPERS to retain "single highest year retirement compensation” formula (Retirement law Section 20042) for Tier 1 employees (3% at 50 formula).

Tier 2 employees (2% at 50 formula) and Tier 3 employees (2.7% at 57 formula) are subject to a “final compensation” determination based on the highest average annual compensation earnable by a CALPERS member during the three consecutive years/”three highest years” of employment.

D. Increased 1959 Survivor Benefit Program (4th Level)
The City shall contract with the Public Employees Retirement System to provide the 1959 survivor benefit coverage to the fourth level of coverage.

Members agree to pay the additional $3 per month employee cost (total payment of $5 per month).

E. The City will contract with CALPERS to include Sections 21635 and 21551 allowing surviving spouses to continue to receive benefits after remarriage.

F. Reporting the Value of Employer Paid Member Contributions (EPMC) to

CALPERS
19 Pursuant to Resolution No. 98-88 the City will continue reporting the value of Employer Paid Member Contributions (EPMC) as additional compensation for all Tier 1 and Tier 2 members of the PMA as allowed under Government Code Section 20636(c)4. In other words, the employees will continue to receive their current base salary and the City will continue to contribute up to 9% of the member’s “compensation earnable” as EPMC.

The EPMC (9%) will be reported to CALPERS as additional compensation, and only the regular base salary will be reported to the IRS as ordinary income, as allowed by 414h2 of the IRS Code of Regulations. In return, each bargaining unit employee’s flexible benefit plan allotment as described in Article 11 A, was reduced by an amount equal to 1.5% of base salary effective July 1, 1999.

In the event that a court of law or IRS regulation later determines that the value of reported EPMC is subject to Federal or State income, Social Security or Medicare taxation, both employer and employee will pay their respective tax liabilities.

G. All Tier 1 and Tier 2 unit members shall individually reimburse the City 9% of PERSable compensation to CalPERS compensation to offset a portion of the City’s costs related to CalPERS retirement benefits via payroll deduction.
i. The employee cost sharing will be accomplished through pre-tax deductions in the manner contemplated by Government Code Section 20516(f). The parties recognize that the IRS has yet to take a position on the pre-tax status of deductions made under Section 20516(f) and in the event that, subsequent to the effective date of this provision approved in any approved MOU, the IRS determines that such deductions do not qualify for pre-tax status, the parties agree to meet to discuss the effects thereof. Additionally, should there be a CalPERS determination that such employee contributions are not permitted under CalPERS law, the parties will meet and confer to resolve how future contributions will be accomplished.

Moreover in the event that there is a change in law that mandates employees’ payment of some or all of the required employee’s contribution to CalPERS, the parties shall immediately take whatever action is required to decrease Government Code Section 20516(f) method of cost sharing by the amount of the employee’s required payment of the employee contribution to CalPERS. For example, if a law is passed that requires that employees pay 4% of their retirement costs and at such time sworn employees are paying 6% through Government Code Section 20516(f) method of cost sharing, the parties shall immediately take all action necessary to reduce the employee’s payment of the 20516(f) cost sharing by 4% to 2%. 20 H. Post Retirement Survivor Allowance: Pursuant to Glendora Resolution No. 79-107, the City amended its contract with CALPERS, effective October 29, 1979, to provide the Post-Retirement Survivor Allowance, Sections 21263 and 21263.1 (now Sections 21624, 21626 & 21628 of the Government Code).

I. TUITION REIMBURSEMENT

1. All non-probationary Members of the City shall be eligible for the tuition reimbursement program for courses of study or training taken at an Accredited College or University, directly related to the job or for preparing for future promotions within the City, subject to the limitations and provisions as described below: (Nonetheless, in the event of provision of tuition reimbursement on a City-wide basis resulting in the necessity of either a General Fund deficit or in the transfer into the General Fund of revenues from other sources, the tuition reimbursement provision may be suspended until a deficit no longer exists, and any external funding source has been reimbursed for its transfer into the General Fund. However, in any instance where pre-course enrollment authorization to participate in the tuition reimbursement program was provided, a subsequent General Fund deficit as described herein, shall not impact eligibility of such an employee to receive the tuition reimbursement benefits set forth in this Article, but only for the particular unit(s) for which authorized enrollment was granted prior to incurring of the budgetary shortfall.)

2. All course work must be personally attended by the Member at a California Community College or a non-profit California Institution of Higher Learning.

With the approval of the Department Head and the City Manager, on-line courses of instruction offered by a California Community College or California State College or University may be substituted in lieu of personal attendance in a classroom.

3. Each eligible Member shall obtain approval from his department head and City Manager for his/her course of study a minimum of two weeks prior to enrollment. Approval must be obtained for place of education, course of study, time of completion and a total estimated cost to the City for the course or courses anticipated. Reapproval must be obtained for each change in course or place of education. Maximum costs for tuition and books taken each year under this program shall be reimbursed for actual out-of-pocket costs incurred, based on the current cost of one academic year’s undergraduate tuition (or portion thereof), at Cal Poly Pomona. The City, for the purposes of maximum reimbursement to employees, will view the academic year as September through August and will reimburse tuition at an amount not to exceed the cost of an academic year for 6.1 or more undergraduate units taken at Cal Poly Pomona, as shown on the State University Fee Schedule.
21 4. Reimbursement shall be limited to tuition costs only. There shall be no reimbursement for books and/or fees.

5. Tuition reimbursement eligibility shall apply only to expenditures at State of California accredited community colleges and universities, or at State of California accredited private not for profit institutions. On-line or other home-study courses and institutions shall not be eligible for reimbursement unless they are from California colleges and universities.

6. The employee shall be reimbursed by the City, upon successful course completion and, upon submittal of verified receipts of pre-payment by the employee of tuition costs related to the program.

7. In order to receive reimbursement from the City for the course of study, the employee must complete the course with a minimum “C” or passing “credit” for classes without letter grades for each class taken within the time set forth, except for reasons of death, disability, involuntary service in the Armed Forces, or involuntary termination of employment.

8. If the employee voluntarily terminates his/her employment with the City within one year after completion of his/her course of study, the employee shall be required to repay to the City all sums expended in his/her behalf for the educational program during the one year prior to his/her termination, except that he/she will receive credit on the basis of one-twelfth (1/12) of the cost each month that he/she worked after completion of the course.

ARTICLE 12 – LEAVES
A. BEREAVEMENT LEAVE
If there is a death in the immediate family, including grandparents, greatgrandparents, grandparents-in-law and great-grandparents-in-law, as defined under Section 10.8 of the Personnel Rules, a Member may be allowed a leave of absence to attend to family needs up to 40 hours, with full pay.

B. FAMILY AND MEDICAL LEAVE ACT
Members shall be eligible for family and medical leave to the extent mandated by Federal and State Law and may use Personal Emergency Leave in such situations as provided under Article 20. (See City of Glendora Administrative Policy No. 6.11- Family and Medical Leave Policy).
a. Effective concurrent with Council adoption of this MOU, City Administrative Policy 6.11 FMLA shall be modified to reflect that when an employee is eligible for and requests FMLA leave, or when the City acquires 22 knowledge that an employee’s leave is for an FMLA qualifying reason, the City shall require the employee to use paid accrued leave concurrently with FMLA qualifying leave. However, the City shall not require employees to use sick leave when leave is taken for an ill family member. FMLA will not commence during the period of time an employee is on 4850 medical leave.

C. JURY DUTY
When required to serve on jury duty, a Member shall be assigned to a day shift or a day watch and shall receive regular compensation during and up to a maximum of ten calendar jury service days (whole or partial day = one day), pursuant to Section 10.7 of the City Personnel Rules. In the event an employee is impaneled on a jury case prior to the completion of ten days service, regular compensation will be paid for the duration of that case not to exceed an additional ten days.

D. PERSONAL EMERGENCY LEAVE AND FAMILY ILLNESS LEAVE

1. Personal Emergency Leave
Employees who have at least 144 accumulated hours of sick leave on record may, with department head approval, use up to twenty-four (24) hours of sick leave as “Personal Emergency Leave” per 12 month period commencing the last pay period in the month of December. Personal emergency leave may include such situations as lawyers and doctors appointments, driver license renewal, home repair appointments, domestic situations not involving family illnesses, and business appointments which normally cannot be done at other non-work times.

It shall not be used to extend vacation time.

2. Family Illness Leave
Subject to the provisions of this MOU, the City Personnel Rules, and Section 233 of the California Labor Code, employees may use one-half (not to exceed 48 hours) of their annually accrued earned sick leave annually to attend to the illness of a family member, child, parent, spouse or registered domestic partner of the employee as defined under applicable law.

E. PREGNANCY LEAVE
City shall administer employee pregnancy leaves in accordance with Federal and State laws.

F. SICK LEAVE
Sick leave for a full-time employee is accumulated at the rate of eight (8) hours for each month of service on an unlimited basis.
23 G. VACATION LEAVE
All eligible full-time employees earn vacation credits at the rate of eight (8) hours per month. After completion of five (5) years of service, sworn employees will receive longevity vacation hours credited each pay period on a prorated basis.

The schedule below shows the number of hours of vacation relative to years of service.

Beginning of Year Hours
6 120
7 128
8 136
9 144
10 152
13 160
16 168
20 176
Employees will stop accruing vacation leave if they have more than 160 working hours of vacation leave at the time of the first pay period that ends in January of each year. Only under special situations may more than 160 hours be carried over to the next calendar year and then only with the consent of the City Manager and the department head.

If an employee has more than 160 hours of vacation leave at the end of the calendar year, the employee shall cease accruing vacation leave until the employee no longer has hours in excess of 160. If the City Manager and the department head agree to carry over hours in excess of 160 hours, this will not effect the employee’s ability to accrue additional hours as vacation leave.

ARTICLE 13 – LAY OFF RANKING
For purposes of determining the order of lay off under City Personnel Rule No. 8, seniority ranking (SR) shall mean the total months of City service in the rank or classification. Once an employee(s) has been reduced in rank due to a layoff, that employee(s) shall be placed at the top of the layoff ranking (LR) of the reduced rank.

ARTICLE 14 - IRS SECTION 125 AND 129
Eligible employees shall be provided with the opportunity to choose between paying premiums on a pre-tax or after tax basis for medical insurance, dental insurance, vision insurance, voluntary life (to the IRS specified limit), accidental death and dismemberment 24 insurance and/or dependent care premiums. The City retains the right to structure the plan and select the third-party administrator as necessary ARTICLE 15 – MEAL REIMBURSEMENT
Commuter lunch for training purposes shall not exceed $11. For POST or other authorized related off-site training, which requires an overnight stay, per diem meal reimbursement shall not exceed $45 per day calculated in the amounts of $9 breakfast, $11 lunch, and $25 dinner. No meal receipts are required for per diem meals. Any meals, excluding continental breakfast, provided by the hotel or training conference which are included in the registration or hotel fee will be deducted from the per diem. If meal reimbursement is deemed taxable income, the employee shall pay the tax, if any.

ARTICLE 16 – MEDICARE DEDUCTION
Members hired by the City of Glendora on or after April 1, 1986, must participate in Medicare with the appropriate amount deducted from wages.

ARTICLE 17 - RESIDENCY REQUIREMENT
In order to provide an adequate response in the event of a natural disaster, major civil disobedience or other law enforcement needs, all Members hired by the City of Glendora Police Department after September 16, 1996, must have a permanent primary (i.e.: 51% or more of the time) residence within sixty-five (65) miles or less of the Glendora Police facility building.

ARTICLE 18 - MANAGEMENT AUTHORITY
The City Council, and its members, during the term hereof, shall deal with the administrative services of the City only through the City Manager, except for the purposes of inquiry; and neither the City Council nor any member thereof shall give orders to any subordinates of the City Manager. This is not to be interpreted so as to restrict communications initiated by the PMA or its members with the City Council or its members.

ARTICLE 19 - SAVINGS CLAUSE
If any part or provision of this Memorandum of Understanding is held to be invalid or unenforceable by any tribunal of competent jurisdiction, such decision shall not affect the validity of the remainder of this Memorandum of Understanding.

ARTICLE 20 - CITY PERSONNEL RULES
The parties to this Memorandum of Understanding agree that the City Personnel Rules, dated July 1, 1985, and later amended by City Council action of December 13, 1999, are adopted and herein incorporated by reference as a part of this Agreement. In the event there is a conflict between the Rules and the MOU, the MOU shall prevail. 25 ARTICLE 21 – PERSONNEL RULE 9.0

PRE-DISCIPLINE, DISCIPLINE, AND APPEALS
A. Effective June 26, 2012, City of Glendora Personnel Rules for Sworn Police Officers and Sworn Management Police Officers, Rule 9.0, subsection 9.7.5 was modified to read as follows:

9.7.5 Appeal of Disciplinary Action. Any employee may appeal a proposed suspension without pay in excess of three (3) work days, demotion, restitution, or dismissal to the City Clerk within 10 working days after the receipt by the employee of the department head’s answer. An appeal within the described time frame shall not suspend the effective date of the discipline.

B. All remaining personnel rule conditions precedent to Pre-Discipline, Discipline and Appeals Procedures shall remain unchanged
C. Notwithstanding City Personnel Rule No. 9.6, a Member given a suspension without pay for three (3) days or less shall be entitled to grievance procedure review as provided under Rule No. 11.0. This provision is in compliance with the "Police Officers Bill of Rights.”
ARTICLE 22 – PERSONNEL RULE 4.5

PROMOTIONAL STEP ADVANCEMENT
A. Effective June 26, 2012, City of Glendora Personnel Rules for Sworn Police Officers and Sworn Management Police Officers, Rule 4.50, paragraph 3 was modified to read as follows:
“In the event an employee is appointed or promoted to a higher classification (Sergeant, Lieutenant, or Captain), regardless of their appointment step, they will be eligible for advancement to the next step after 12 months of service and annually thereafter. This provision does not apply to any Sergeant, Lieutenant, or Captain who is a member of the Police Management Association prior to the adoption of this MOU. For those current members who promote to a higher rank, they will continue to advance to the next step at the conclusion of 6 months and annually thereafter)”
B. All remaining personnel rule conditions precedent to Salary Advancement shall remain unchanged.

ARTICLE 23 – PERSONNEL RULE 6.0

PROBATIONARY PERIOD
A. Effective June 26, 2012, City of Glendora Personnel Rules for Sworn Police Officers and Sworn Management Police Officers, Rule 6.0, subsection 6.3 was modified to read as follows:
26 6.3 Probation on Promotion, Reinstatement or Reclassification. On accepting a promotion, reinstatement or an appointment to a different classification, an employee serves a new probationary period of twelve (12) months. Promotions, reinstatements or reclassifications will not be permanent until the successful completion of this probationary period.

B. All remaining personnel rule conditions precedent to Probation shall remain unchanged.
27 [SIGNATURES]

CITY OF GLENDORA

AFSCME SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 7, 2025
Revised 6/10/25 3% Increase
POSITION TITLE Step 1 Step 2 Step 3 Step 4 Step 5
ACCOUNTANT 5,828.85 6,120.30 6,426.31 6,747.63 7,085.01 ACCOUNTING TECHNICIAN 4,125.24 4,331.50 4,548.07 4,775.48 5,014.25 ASSISTANT PLANNER 5,974.57 6,273.30 6,586.97 6,916.32 7,262.13 ASSOCIATE PLANNER 6,759.68 7,097.67 7,452.55 7,825.18 8,216.44 BUILDING/CONSTRUCTION INSPECTOR TRAINEE 4,667.33 4,900.69 5,145.73 5,403.02 5,673.17 BUILDING INSPECTOR 5,974.57 6,273.30 6,586.97 6,916.32 7,262.13 BUILDING TECHNICIAN 4,667.33 4,900.69 5,145.73 5,403.02 5,673.17 CIVIL ENGINEERING ASSISTANT 5,974.57 6,273.30 6,586.97 6,916.32 7,262.13 CIVIL ENGINEERING ASSISTANT II 6,928.67 7,275.11 7,638.86 8,020.81 8,421.85 COMMUNITY PRESERVATION OFFICER 5,547.99 5,825.39 6,116.65 6,422.49 6,743.61 COMMUNITY SERVICES OFFICER 4,553.49 4,781.17 5,020.22 5,271.23 5,534.80 CONSTRUCTION INSPECTOR 6,123.94 6,430.14 6,751.64 7,089.22 7,443.69 COURT LIASON 5,686.69 5,971.02 6,269.57 6,583.05 6,912.20 DIGITAL MEDIA SPECIALIST 6,594.81 6,924.55 7,270.78 7,634.32 8,016.04 DIGITAL MEDIA TECHNICIAN 5,547.99 5,825.39 6,116.65 6,422.49 6,743.61 ENGINEERING TECHNICIAN 4,903.61 5,148.79 5,406.23 5,676.54 5,960.37 HUMAN SERVICES AND OUTREACH COORDINATOR 5,686.69 5,971.02 6,269.57 6,583.05 6,912.20 JAILER 4,667.33 4,900.69 5,145.73 5,403.02 5,673.17
LIBRARIAN I 5,686.69 5,971.02 6,269.57 6,583.05 6,912.20 LIBRARIAN II 6,594.81 6,924.55 7,270.78 7,634.32 8,016.04 LIBRARY TECHNICIAN 4,125.24 4,331.50 4,548.07 4,775.48 5,014.25 MAINTENANCE LEAD WORKER 5,280.65 5,544.69 5,821.92 6,113.02 6,418.67 MAINTENANCE WORKER 4,228.37 4,439.79 4,661.78 4,894.87 5,139.61 MECHANIC 4,903.61 5,148.79 5,406.23 5,676.54 5,960.37
OFFICE ASSISTANT 3,646.11 3,828.41 4,019.84 4,220.83 4,431.87 PAYROLL ACCOUNTANT 5,828.85 6,120.30 6,426.31 6,747.63 7,085.01 PLANNING TECHNICIAN 4,784.01 5,023.21 5,274.37 5,538.09 5,815.00 PLANS EXAMINER 6,928.67 7,275.11 7,638.86 8,020.81 8,421.85 POLICE DISPATCHER I 4,903.61 5,148.79 5,406.23 5,676.54 5,960.37 POLICE DISPATCHER II 5,974.57 6,273.30 6,586.97 6,916.32 7,262.13 POLICE OFFICER TRAINEE 5,547.99 5,825.39 6,116.65 6,422.49 6,743.61 POLICE RECORDS SPECIALIST 4,024.62 4,225.85 4,437.15 4,659.00 4,891.95 PROPERTY AND EVIDENCE TECHNICIAN 5,151.86 5,409.45 5,679.92 5,963.92 6,262.11 RECREATION & HUMAN SERVICES COORDINATOR 4,667.33 4,900.69 5,145.73 5,403.02 5,673.17 REGISTERED ASSOCIATE CIVIL ENGINEER 7,839.16 8,231.12 8,642.67 9,074.81 9,528.55 SENIOR ACCOUNTANT 6,759.68 7,097.67 7,452.55 7,825.18 8,216.44 SENIOR ACCOUNTING TECHNICIAN 4,667.33 4,900.69 5,145.73 5,403.02 5,673.17 SENIOR BUILDING INSPECTOR 7,279.44 7,643.41 8,025.58 8,426.86 8,848.20 SENIOR COMMUNITY SERVICES OFFICER 5,547.99 5,825.39 6,116.65 6,422.49 6,743.61 SENIOR DIGITAL MEDIA SPECIALIST 7,647.96 8,030.36 8,431.88 8,853.47 9,296.14 SENIOR LIBRARY TECHNICIAN 4,442.43 4,664.55 4,897.78 5,142.67 5,399.80 SENIOR MAINTENANCE WORKER 4,667.33 4,900.69 5,145.73 5,403.02 5,673.17 SENIOR OFFICE ASSISTANT 4,024.62 4,225.85 4,437.15 4,659.00 4,891.95 SENIOR PERMIT TECHNICIAN 5,686.69 5,971.02 6,269.57 6,583.05 6,912.20 WATER CONSERVATION OFFICER 5,409.45 5,151.86 5,679.92 5,963.92 6,262.11 WATER PRODUCTION LEAD OPERATOR 6,277.04 6,590.89 6,920.43 7,266.46 7,629.78 WATER PRODUCTION OPERATOR I 5,151.86 5,409.45 5,679.92 5,963.92 6,262.11 WATER PRODUCTION OPERATOR II 5,686.69 5,971.02 6,269.57 6,583.05 6,912.20 WATER UTILITY LEADWORKER 5,974.57 6,273.30 6,586.97 6,916.32 7,262.13 WATER UTILITY WORKER I 4,784.01 5,023.21 5,274.37 5,538.09 5,815.00 WATER UTILITY WORKER II 5,412.67 5,683.30 5,967.47 6,265.84 6,579.13 WATER UTILITY WORKER TRAINEE 4,125.24 4,331.50 4,548.07 4,775.48 5,014.25

APPROXIMATE MONTHLY

CITY OF GLENDORA

GLENDORA MANAGEMENT ASSOCIATION SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 7,2025
Revised 7/2/2025 3% Increase
POSITION TITLE Step 1 Step 2 Step 3 Step 4 Step 5
ACCOUNTING MANAGER 9,209.32 9,669.78 10,153.27 10,660.93 11,193.98 ACCOUNTING SUPERVISOR 8,139.69 8,546.68 8,974.01 9,422.71 9,893.85 ADMINSTRATIVE ASSISTANT 4,728.06 4,964.46 5,212.69 5,473.32 5,746.99 ASSISTANT BUILDING OFFICIAL 8,765.56 9,203.84 9,664.03 10,147.23 10,654.59 ASSISTANT DIRECTOR COMMUNITY DEVELOPMENT 11,788.70 12,378.14 12,997.04 13,646.90 14,329.24 ASSISTANT DIRECTOR FINANCE 11,788.70 12,378.14 12,997.04 13,646.90 14,329.24 ASSISTANT DIRECTOR HUMAN RESOURCES 11,788.70 12,378.14 12,997.04 13,646.90 14,329.24 ASSISTANT DIRECTOR PUBLIC WORKS 11,788.70 12,378.14 12,997.04 13,646.90 14,329.24 BUILDING OFFICIAL 10,165.36 10,673.63 11,207.31 11,767.68 12,356.06 BUSINESS SERVICES MANAGER 9,675.54 10,159.31 10,667.28 11,200.64 11,760.68 CITY CLERK SPECIALIST 5,620.18 5,901.19 6,196.25 6,506.06 6,831.36 CITY PLANNER 10,165.36 10,673.63 11,207.31 11,767.68 12,356.06 CRIME ANALYST 7,194.30 7,554.02 7,931.72 8,328.30 8,744.72 DEPUTY CITY CLERK/ RECORDS MANAGER 7,374.16 7,742.87 8,130.01 8,536.51 8,963.34 ECONOMIC DEVELOPMENT & HOUSING MGR 10,165.36 10,673.63 11,207.31 11,767.68 12,356.06 EQUIPMENT MAINTENANCE SUPERVISOR 6,517.68 6,843.57 7,185.75 7,545.03 7,922.28 EXECUTIVE ASSISTANT 5,760.68 6,048.72 6,351.15 6,668.71 7,002.14 FACILITIES MAINTENANCE SUPERVISOR 6,517.68 6,843.57 7,185.75 7,545.03 7,922.28 HUMAN RESOURCES ANALYST 6,358.71 6,676.65 7,010.48 7,361.01 7,729.06 HUMAN RESOURCES TECHNICIAN 5,218.89 5,479.84 5,753.83 6,041.52 6,343.60 HUMAN SERVICES MANAGER 9,209.32 9,669.78 10,153.27 10,660.93 11,193.98 HUMAN SERVICES SUPERVISOR 6,517.68 6,843.57 7,185.75 7,545.03 7,922.28 INFORMATION TECHNOLOGY PROJECT MGR 9,675.54 10,159.31 10,667.28 11,200.64 11,760.68 LANDSCAPE SUPERVISOR 6,203.62 6,513.81 6,839.50 7,181.47 7,540.54 LIBRARY SERVICES MANAGER 9,209.32 9,669.78 10,153.27 10,660.93 11,193.98 MANAGEMENT AIDE 5,620.18 5,901.19 6,196.25 6,506.06 6,831.36 MANAGEMENT ANALYST 6,203.62 6,513.81 6,839.50 7,181.47 7,540.54 OFFICE COORDINATOR 5,620.18 5,901.19 6,196.25 6,506.06 6,831.36 PARKS & LANDSCAPE CONTRACTS SUPERVISOR 6,517.68 6,843.57 7,185.75 7,545.03 7,922.28 PAYROLL SUPERVISOR 8,139.69 8,546.68 8,974.01 9,422.71 9,893.85 POLICE DISPATCH SUPERVISOR 6,680.62 7,014.66 7,365.39 7,733.66 8,120.34 POLICE RECORDS SUPERVISOR 6,203.62 6,513.81 6,839.50 7,181.47 7,540.54 PRINCIPAL CIVIL ENGINEER 9,675.54 10,159.31 10,667.28 11,200.64 11,760.68 PRINCIPAL PLANNER 8,765.56 9,203.84 9,664.03 10,147.23 10,654.59 PURCHASING COORDINATOR 5,904.70 6,199.93 6,509.93 6,835.43 7,177.20 PW MAINTENANCE & OPERATIONS MGR 9,209.32 9,669.78 10,153.27 10,660.93 11,193.98 PW MAINTENANCE & OPERATIONS SUPVSR 6,517.68 6,843.57 7,185.75 7,545.03 7,922.28 RECREATION MANAGER 9,209.32 9,669.78 10,153.27 10,660.93 11,193.98 RECREATION SUPERVISOR 6,517.68 6,843.57 7,185.75 7,545.03 7,922.28 RISK MANAGMENT ADMINISTRATOR 7,194.30 7,554.02 7,931.72 8,328.30 8,744.72 SENIOR HUMAN RESOURCES ANALYST 7,747.48 8,134.85 8,541.59 8,968.67 9,417.11 SENIOR LIBRARIAN 6,203.62 6,513.81 6,839.50 7,181.47 7,540.54 SENIOR MANAGEMENT ANALYST 7,194.30 7,554.02 7,931.72 8,328.30 8,744.72 SENIOR PLANNER 7,941.16 8,338.22 8,755.13 9,192.89 9,652.53 SUPPORT SERVICES MANAGER 6,052.32 6,354.93 6,672.68 7,006.31 7,356.63 SUPPORT SERVICES SUPERVISOR 7,747.48 8,134.85 8,541.59 8,968.67 9,417.11 WATER DIVISION MANAGER 9,675.54 10,159.31 10,667.28 11,200.64 11,760.68 WATER PRODUCTION SUPERVISOR 7,194.30 7,554.02 7,931.72 8,328.30 8,744.72 WATER UTILITY SUPERVISOR 7,194.30 7,554.02 7,931.72 8,328.30 8,744.72

APPROXIMATE MONTHLY

CITY OF GLENDORA

POLICE OFFICERS ASSOCIATION SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 7, 2025
Revised 6/10/ Revised 6/10/25 4% Increase
POSITION TITLE Step 1 Step 2 Step 3 Step 4 Step 5
POLICE OFFICER 7,866.92 8,260.26 8,673.28 9,106.93 9,562.29 POLICE OFFICER - INT POST 8,181.59 8,590.67 9,020.21 9,471.21 9,944.78 POLICE OFFICER - ADVANCED POST 8,417.60 8,838.48 9,280.40 9,744.42 10,231.65 POLICE CORPORAL 9,120.66 9,576.69 10,055.53 10,558.30 10,822.26 POLICE CORPORAL - INT POST 9,485.48 9,959.75 10,457.75 10,980.63 11,255.15 POLICE CORPORAL - ADVANCED POST 9,759.10 10,247.06 10,759.42 11,297.38 11,579.82

CITY OF GLENDORA

POLICE MANAGEMENT ASSOCIATION SALARY SCHEDULE
SALARY SCHEDULE EFFECTIVE JULY 7, 2025
Revised 7/2/2025 2.5% Increase
POSITION TITLE Step 1 Step 2 Step 3 Step 4 Step 5
POLICE SERGEANT 11,481.08 12,055.13 12,657.88 13,290.78 13,955.32 POLICE SERGEANT - GAP POST 12,106.08 12,680.13 13,282.88 13,915.78 14,580.32 POLICE SERGEANT - SUPERVISORY POST 13,366.21 13,999.11 14,663.65

POLICE SERGEANT - MANAGEMENT POST
POLICE LIEUTENANT 13,958.02 14,655.92 15,388.71 16,158.15 16,966.06 POLICE LIEUTENANT - SUPERVISORY POST 14,666.36 15,364.25 16,097.04 16,866.48 17,674.39 POLICE LIEUTENANT - MANAGEMENT POST 16,180.38 16,949.82 17,757.73 POLICE CAPTAIN 16,158.86 16,198.05 17,815.13 18,705.89 19,641.19 POLICE CAPTAIN - SUPERVISORY POST 16,867.19 16,906.39 18,523.47 19,414.23 20,349.52 POLICE CAPTAIN - MANAGEMENT POST 16,950.53 16,989.72 18,606.80 19,497.56 20,432.85

CITY OF GLENDORA

PART-TIME EMPLOYEES
SALARY SCHEDULE Revised 7/2/25 PTL‐3% Non‐Safety, 4% POA, 2.5% PMA POSITION TITLE TYPE EFF. Step 1 Step 2 Step 3 Step 4 Step 5 PT ADMINISTRATIVE ASSISTANT PTL 7/7/2025 27.28 28.64 30.07 31.58 33.16 PT BUILDING INSPECTOR PTL 7/7/2025 34.47 36.19 38.00 39.90 41.90 PT COMMUNITY SERVICES OFFICER PTL 7/7/2025 26.27 27.58 28.96 30.41 31.93 PT EXECUTIVE ASSISTANT PTL 7/7/2025 33.23 34.90 36.64 38.47 40.40 PT JAILER PTL 7/7/2025 26.93 28.27 29.69 31.17 32.73
PT LIBRARIAN I PTL 7/7/2025 32.81 34.45 36.17 37.98 39.88 PT LIBRARIAN II PTL 7/7/2025 38.05 39.95 41.95 44.04 46.25 PT MAINTENANCE WORKER PTL 7/7/2025 24.39 25.61 26.89 28.24 29.65 PT OFFICE ASSISTANT PTL 7/7/2025 21.04 22.09 23.19 24.35 25.57 PT PLANNING TECHNICIAN PTL 7/7/2025 27.60 28.98 30.43 31.95 33.55 PT POLICE LIEUTENANT PTL 7/7/2025 80.53 84.55 88.78 93.22 97.88 PT POLICE OFFICER PTL 7/7/2025 43.64 45.82 48.11 50.52 53.05 PT POLICE RECORDS SPECIALIST PTL 7/7/2025 23.22 24.38 25.60 26.88 28.22 PT POLICE SERGEANT PTL 7/7/2025 66.24 69.55 73.03 76.68 80.51 PT POLICE DISPATCHER I PTL 7/7/2025 28.29 29.70 31.19 32.75 34.39 PT POLICE DISPATCHER II PTL 7/7/2025 34.47 36.19 38.00 39.90 41.90 PT REC & HUMAN SERVICES COORD PTL 7/7/2025 26.93 28.27 29.69 31.17 32.73 PT RETIRED ANNUITANT PTL 7/7/2025 24.29 30.69 32.23 33.84 36.60 PT SENIOR OFFICE ASSISTANT PTL 7/7/2025 23.22 24.38 25.60 26.88 28.22 PT WATER CONSERVATION OFFICER PTL 7/7/2025 29.72 31.21 32.77 34.41 36.13 PT ADMINISTRATIVE INTERN PT 12/23/2024 21.12 22.18 23.29 24.45 25.67 PT ASSISTANT MECHANIC PT 12/23/2024 19.61 20.59 21.62 22.70 23.84 PT LIBRARY AIDE I PT 12/23/2024 16.50 17.33 18.19 19.10 20.06 PT LIBRARY AIDE II PT 12/23/2024 19.13 20.09 21.10 22.15 23.26 PT LIBRARY AIDE III PT 12/23/2024 21.65 22.73 23.87 25.06 26.32 PT LIBRARY AIDE IV PT 12/23/2024 23.90 25.09 26.35 27.66 29.05 PT LIBRARY AIDE V PT 12/23/2024 33.77 35.45 37.23 39.09 41.04 PT MAINTENANCE AIDE II PT 12/23/2024 23.31 24.48 25.70 26.99 28.34 PT MARKETING INTERN PT 12/23/2024 16.50 17.33 18.19 19.10 20.06 PT OFFICE AIDE I PT 12/23/2024 16.50 17.33 18.19 19.10 20.06 PT OFFICE AIDE II PT 12/23/2024 18.21 19.12 20.08 21.08 22.14 PT OFFICE AIDE III PT 12/23/2024 19.13 20.09 21.10 22.15 23.26 PT OFFICE AIDE IV PT 12/23/2024 20.61 21.64 22.72 23.85 25.05 PT POLICE CADET PT 12/23/2024 16.50 17.33 18.19 19.10 20.06 PT RECREATION AIDE PT 12/23/2024 16.50 17.33 18.19 19.10 20.06 PT RECREATION LEADER PT 12/23/2024 19.61 20.59 21.62 22.70 23.84 PT RECREATION SPECIALIST I PT 12/23/2024 22.75 23.88 25.08 26.33 27.65 PT RECREATION SPECIALIST II PT 12/23/2024 26.38 27.70 29.08 30.54 32.06 PT RESERVE POLICE OFFICER PT 12/23/2024 17.77 18.66 19.59 20.57 21.60

APPROXIMATE HOURLY

APPROXIMATE MONTHLY

CITY OF GLENDORA
EXECUTIVE DIRECTORSSALARY SCHEDULE Revised 6/10/25 3% Increase 3% CM POSITION TITLE CLASS RANGE EFFECTIVE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10CITY MANAGER 5101 01 1/6/2025 26,179.17ASSISTANT CITY MANAGER 5109 12 7/7/2025 18,316.46 18,774.37 19,243.73 19,724.83 20,217.94 20,723.39 21,241.48 21,772.52 22,316.83 22,874.75 CITY CLERK/COMMUNICATIONS DIRECTOR 5108 09 7/7/2025 13,420.69 13,756.20 14,100.11 14,452.61 14,813.93 15,184.28 15,563.88 15,952.98 16,351.80 16,760.60 COMMUNITY DEVELOPMENT DIRECTOR 5401 11 7/7/2025 15,099.24 15,476.72 15,863.64 16,260.22 16,666.73 17,083.40 17,510.48 17,948.25 18,396.95 18,856.88 DEPUTY CITY MANAGER 5110 13 7/7/2025 17,224.43 17,655.04 18,096.41 18,548.82 19,012.55 19,487.86 19,975.06 20,474.43 20,986.29 21,785.43 FINANCE DIRECTOR/CITY TREASURER 5201 11 7/7/2025 15,099.24 15,476.72 15,863.64 16,260.22 16,666.73 17,083.40 17,510.48 17,948.25 18,396.95 18,856.88 INFO TECHNOLOGY DIRECTOR 5801 09 7/7/2025 13,420.69 13,756.20 14,100.11 14,452.61 14,813.93 15,184.28 15,563.88 15,952.98 16,351.81 16,760.60 LIBRARY DIRECTOR 5601 10 7/7/2025 12,501.85 12,814.40 13,134.76 13,463.12 13,799.70 14,144.69 14,498.31 14,860.77 15,232.29 15,613.10 POLICE CHIEF 5302 12 7/7/2025 18,316.46 18,774.37 19,243.73 19,724.83 20,217.94 20,723.39 21,241.48 21,772.52 22,316.83 22,874.75 PUBLIC WORKS DIRECTOR 5501 08 7/7/2025 15,099.24 15,476.72 15,863.64 16,260.22 16,666.73 17,083.40 17,510.48 17,948.25 18,396.95 18,856.88 RECREATION AND HUMAN SERVICES DIRECTOR 5701 09 7/7/2025 13,420.69 13,756.20 14,100.11 14,452.61 14,813.93 15,184.28 15,563.88 15,952.98 16,351.81 16,760.60 CITY OF GLENDORAELECTED CITY COUNCILSALARY SCHEDULE Revised 12/1/2024POSITION TITLE CLASS RANGE EFFECTIVE Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Step 9 Step 10CITY COUNCIL 7010 01 12/9/2024 1,600.00

APPROXIMATE MONTHLY

APPROXIMATE MONTHLY
RESOLUTION CC 2025-____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GLENDORA APPROVING THE 2025-2028 MEMORANDUM OF

UNDERSTANDING AGREEMENT WITH THE GLENDORA POLICE
MANAGEMENT ASSOCIATION.

THE CITY COUNCIL
City of Glendora, California
WHEREAS, the representative of the City of Glendora and the Glendora Police Management Association (PMA) met and negotiated a 2025-2028 Memorandum of Understanding, which was voted upon and approved by the PMA membership.

NOW, THEREFORE, THE CITY COUNCIL THE CITY OF GLENDORA,
CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. That the City Council approves the 2025-2028 Memorandum of Understanding between the City of Glendora and the Glendora Police Management Association attached as Exhibit A
SECTION 2. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Resolution, shall enter the same into the Book of Original Resolutions and that this Resolution shall take effect and be in force on this date.

SECTION 3. The City Clerk is hereby directed to forward a copy of this Resolution to the Assistant Director - Human Resources.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Glendora this ___ day of ____, ____.

BY:

DAVID FREDENDALL
Mayor
APPROVED AS TO FORM:

Aleshire & Wynder, LLP

DANNY WYNDER
City Attorney

CERTIFICATION
I, do hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Glendora at a regular meeting held on the ____ day of ____, ____, by the following vote:

AYES: MEMBERS:

NOES: MEMBERS:

Resolution CC _________ Page 2 of 2
ABSENT: MEMBERS:

ABSTAIN: MEMBERS:

Dated:

KATHLEEN R. SESSMAN
City Clerk/Communications Director

Glendora City CouncilJuly 8, 2025

Glendora City Council
July 8, 2025