Glendora City Council
August 25, 2026

BC INSTALL PULLBOX IN EXISTING CONDUIT.

CB INSTALL CONDUIT IN EXISTING PULLBOX.

SC SPLICE NEW CONDUCTORS TO THE EXISTING CONDUCTORS.

GENERAL NOTES
1 ALL WORK NECESSARY FOR THE COMPLETION OF THIS CONTRACT SHALL BE DONE IN ACCORDANCE WITH THESE PROVISIONS; THE PROJECT PLANS, INCLUDING DETAIL SHEET; THE CITY’S STANDARD SPECIAL PROVISIONS, INCLUDING SUPPLEMENTS; STANDARD PLANS AND SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION (LATEST EDITION), INCLUDING SUPPLEMENTS; AND CALTRANS STANDARD PLANS ANDSPECIFICATIONS (LATEST EDITION). 2 ALL ELECTRICAL WORK SHALL COMPLY WITH THE LATEST AMENDED EDITION OF THE NATIONAL ELECTRICAL CODE, ALL STATE AND LOCAL CODES.
3 ALL CONDUITS, UNLESS OTHERWISE SHOWN, SHALL BE LOCATED IN ACCORDANCE WITH CITY STANDARD PLAN 4.01. CONDUITS SHALL BE INSTALLED BY TRENCH/BORING METHODS AS APPROVED BY THEENGINEER. 4 SPLICES SHALL BE MADE IN PULL BOXES BY MEANS OF END-TO-END CRIMP TYPE CONNECTORS AND T&B STA-KON C-TAP, 2D-8 OR PRE-APPROVED EQUAL, AS SHOWN ON DETAIL SHEET. MULTIPLE WIRE SPLICESSHALL CONFORM TO T&B MF SPECIFICATIONS. 5 CONDUIT ENDS SHALL BE SEALED WITH DUCTSEAL OR PRE-APPROVED EQUAL.6 PULL BOXES SHALL BE NO. 3½ F (EISEL) UNLESS OTHERWISE NOTED. INSTALLATION OF PULL BOX AS REQUIRED AS SHOWN ON DETAIL SHEET. PULL BOXES SHALL BE INSTALLED NO MORE THAN 180’ APART, AND BIDS SHALL INCORPORATE THIS MINIMUM STANDARD.
7 PROTECT EXISTING SURVEY MARKERS IN PLACE.8 WHERE SIDEWALK REPAIR IS REQUIRED RESULTING FROM CONTRACTOR’S OPERATIONS FOR LIGHTING WORK, INCLUDING UTILITY POTHOLING AND BORING PITS, THE ENTIRE PANEL OF SIDEWALK AFFECTEDSHALL BE REPLACED AND THE COST FOR SUCH WORK SHALL BE INCLUDED IN THE BID PRICES FOR LIGHTINGWORK, AND NO ADDITIONAL COMPENSATION WILL BE ALLOWED. NO SIDEWALK PANEL REPLACEMENTSHALL BE SMALLER THAN 5 FEET WIDE. 9 ALL NECESSARY PAVING REPAIRS TO RESTORE SURFACES TO MATCH ADJACENT AREAS SHALL BE INCLUDED IN THE BID PRICES FOR LIGHTING WORK, AND NO ADDITIONAL COMPENSATION WILL BE ALLOWED.

TRENCHES RESULTING IN PAVEMENT WIDTH OF 5’ OR LESS SHALL BE REMOVED TO THE EDGE OF THE GUTTER OR PAVEMENT JOINT. ALL TRENCH PATCHING SHALL BE ACCOMPLISHED WITHIN EACHSTREET/SIDEWALK WITHIN 5 DAYS OF COMPLETION OF WORK WITHIN THAT STREET/SIDEWALK.

TRENCHING SHALL ONLY BE ALLOWED IF APPROVED BY THE ENGINEER. 10 ALL EXISTING SUBSTRUCTURES SHOWN ON PLANS ARE BASED ON AVAILABLE RECORDS. IT IS THE CONTRACTOR’S RESPONSIBILITY TO CONTACT UNDERGROUND SERVICE ALERT FOR ACCURACY ANDCOMPLETENESS OF ALL SUBSTRUCTURES. 11 CONTRACTOR MAINTENANCE OF CIRCUITS – UPON COMMENCEMENT OF WORK, CONTRACTOR SHALL MAINTAIN EXISTING CIRCUITS AND SHALL REPAIR/REPLACE ANY DAMAGED EQUIPMENT WITHIN 24HOURS, INCLUDING THE REMOVAL AND REPLACEMENT OF CIRCUIT DISCONNECT. 12 CONTRACTOR SHALL SUBMIT AND COMPLY WITH A “SCHEDULE OF WORK” PLAN INDICATING THE WORK SCHEDULE AND LOCATIONS OF WORK FOR THE ENTIRE PROJECT. ANY REVISIONS TO THE SCHEDULE SHALL BE SUBMITTED TO THE ENGINEER FOR APPROVAL 48 HOURS PRIOR TO COMMENCEMENT OF WORK 13 CONTRACTOR’S STAFF SHALL HAVE A VALID “CALIFORNIA ELECTRICIAN CERTIFICATION” IN POSSESSION AT ALL TIMES AT THE PROJECT SITE.
14 ALL EXISTING CURBS, LANDSCAPING, AND IRRIGATION SHALL BE PROTECTED IN PLACE. ANY DAMAGED

ITEMS RESULTING FROM CONTRACTOR'S WORK SHALL BE REPLACED PER CITY REQUIREMENTS AT NO ADDITIONAL COST TO THE CITY.
15 PRIOR TO COMMENCING ANY WORK, CONTRACTOR SHALL HAVE ALL MATERIAL SUBMITTALS ACCEPTED AND APPROVED BY THE ENGINEER.
16 PROTECT ALL TREES IN PLACE PER CITY’S TREE PROTECTION ZONE GUIDELINES, UNLESS OTHERWISE NOTED, FOR TRIMMING OR REMOVING. CONTACT CITY OF GLENDORA FOR ANY CONFLICTS. 17 CONTRACTOR SHALL COORDINATE WITH SCE FOR NEW SERVICE INSTALLATIONS PRIOR TO COMMENCING OTHER ITEMS OF WORK.
18 CONTRACTOR SHALL INSTALL 1/4–20x1 ½ BH PENTA–PLUS M/S SS(9012584)(7801650) LOCKS ON ALL STREETLIGHT HAND HOLES. ALL FASTENERS SHALL BE COATED WITH ANTI–SEIZE COMPOUND. 19 ALL NEW PULL BOXES SHALL BE TAMPER–PROOF WITH STAINLESS STEEL LOCKING BOLTS/NUTS. LOCK NUTS SHALL BE 3/18–16 PENTA NUT 316SS. ALL FASTENERS SHALL BE COATED WITH ANTI–SEIZE COMPOUND. 20 CONSTRUCTION AREAS SHALL BE SAFE FOR PEDESTRIAN TRAFFIC.21 ANY CHANGES TO BE APPROVED BY THE PUBLIC WORKS AND UTILITIES DEPARTMENTS.22 CONTRACTOR SHALL POTHOLE ALL PROPOSED LIGHT POLES, PULLBOXES, CABINET AND CONDUIT LOCATIONS PRIOR TO PROCURING EQUIPMENT. THIS INCLUDES LOCATING ALL UTILITIES, STANDARDS, CONDUITS, AND CABINETS IN THE FIELD PRIOR TO PROCURING THE EQUIPMENT BY POTHOLING. PAYMENT

FOR POTHOLING SHALL BE INCLUDED IN THE VARIOUS PRICE BIDS FOR LIGHTING INSTALLATION, AND NO ADDITIONAL COMPENSATION WILL BE MADE.
23 CONDUIT THAT IS TO BE ABANDONED IN PLACE SHALL HAVE ALL WIRES OR CABLE REMOVED. THE CONDUIT SHALL THEN BE REMOVED TO A MINIMUM DEPTH OF 1 FOOT (300 MM) BELOW THE SURFACE AND HAVE BOTH ENDS CRIMPED OR CAPPED.
24 PROPOSED CONDUIT ROUTING SHOWN IS DIAGRAMMATIC. CONDUIT WITHIN PARKWAYS SHALL BE ROUTED AWAY FROM THE TREE ROOTS. CONDUIT SHALL GO AROUND EXISTING STORM INLETS, FIREHYDRANTS, PULLBOXES, AND POLES WHERE PRESENT. CONDUIT TO BE BORED UNDER EXISTING SIDEWALK. 25 CONTRACTOR SHALL INSTALL CONDUIT, PB AND POLES BEFORE THE CIVIL CONSTRUCTION, WHERE CIVIL CONSTRUCTION IS PROPOSED.

SPECIAL NOTES
1 CONTRACTOR SHALL FURNISH AND INSTALL CONDUITS, PULLBOXES, AND FOUNDATIONS AS SHOWN ON THE PLANS.
2 CONTRACTOR SHALL COORDINATE WITH SCE FOR SCE TO FURNISH AND INSTALL POLES, LUMINAIRE ARMS, LUMINAIRES, AND CABLES.
3 CONTRACTOR SHALL COORDINATE CONSTRUCTION SCHEDULE, TESTING, AND TURN-ON WITH SCE ACCORDINGLY. CONTACT MR. JASON RODRIGUEZ, PLANNING SPECIALIST, LOCAL PLANNING, T&D / COVINA PLANNING DISTRICT 26, 909-471-4599, [email protected], 800 W. CIENEGA AVE., SAN DIMAS, CA 91773.
07/02/2026 6464 of 7069

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E E E E
8''W 8''W 8''W 10''W 10''W 10''W 10''W 10''W 10''W 10''W 10''W 10''W 10''W 10''W 8''W
10''W 10''W
3''G
4''G
4''G
4''G 4''G
4''G
6''G 6''G 6''G 6''G 6''G 6''G 6''G 6''G 6''G 6''G 6''G 6''G 6''G
10''G 10''G
T
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T T T T T T T T T T 33''SD 33''SD 33''SD 33''SD 33''SD 33''SD 33''SD 33''SD 33''SD 33''SD 33''SD 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W 24''W GV
WM
TSPB
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E
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CO WV
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TSPB
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16+00 17+00 18+00 19+00 20+00 21+00
30+00 31+00 16+00 17+00 18+00 19+00 20+00 21+0030+00 31+00 R / W R / W R / W E
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E E E E E E E E

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SAN SAN SAN SAN SAN SAN
E
E
8''W
24''W
24''W
24''W
24''W 24''W 24''W 24''W 24''W
10''W 10''W 10''W 10''W 10''W 10''W 10''W
10''W 10''W 10''W
8''W
6''W 6''W
6''W
10''G 10''G 10''G
2''G 2''G
10''G 10''G 10''G 10''G 10''G 10''G 10''G 10''G 10''G
T
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10''W
10''W
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33''SD 33''SD 33''SD 33''SD 33''SD 33''SD
24''W 24''W 24''W 24''W 24''W 24''W 24''W
8''G 8''G 8''G
LP
GV
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WV SIGN
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22+00 23+00 24+00
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WALNUT AVE
340 S. GLENDORA

MEDICAL OFFICES

GLENDORA AVE
410 S. GLENDORA

MEDICAL OFFICES

MULTI-FAMILY RESIDENTIAL
VISTA
BONITA
10+00
10+00
11+00
22+00 23+00 24+00
25+00
26+00
27+00
R / W
R / W
R / W
R / W
R / W
STA:10+32.73
STA:11+70.82
STA:26+41.82

ELC ELC ELC ELC ELC ELC

ELC ELC ELC ELC ELC ELC ELC
ELC
ELC
ELC
ELC
ELC

ELC ELC ELC ELC ELC
ELC
ELC
ELC
ELC
ELC
ELC
ELC
ELC
617 W 7th Street, #1103 | Los Angeles, CA 90017213-489-7443 | altago.com DWG Name: C:\Temp\Autodesk\AcPublish_9796\2024-065_C-01_GLN_Sheets_ILL - SCE.dwg Plotted by: KSegu on Jul 01, 2026 - 14:32:35 SECTION4216&4217OFTHEGOVERNMENTCODEREQUIRESADIG ALERTIDENTIFICATIONNUMBERBEISSUEDBEFOREA"PERMITTO EXCAVATE"WILLBEVALID.FORYOURDIGALERI.D.NUMBERCALL UNDERGROUNDSERVICEALERTAT811TWO(2)WORKINGDAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811before you dig.

R

ROFES ION
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ET S AT

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SCALE PLAN SCALE FEET
20 0 10 20 40
ROUTE 66 GLENDORA AVE

GLENDORA AVE

BEGIN PROJECT
LIGHTING STA: 17+75.00
4 4
4 4
4 4
2 SC
1 1
2 2
2 3
6 3
3 5
5 3 6
* CONTRACTOR TO COORDINATE WITH SCE TO CONNECT PROPOSED CONDUIT TO THE EXIST BOX UNDER THE EXIST LIGHT POLE.
*
4 4
5 6
3 3
1 CONSTRUCTION NOTES
1 FURNISH AND INSTALL A NEW CONVENTIONAL STREET LIGHT POLE THAT MEETS CALTRANS STANDARD ES-6A, POLE TYPE 15, WITH AN ARM LENGTH OF 8 FEET AS SHOWN ON THE PLANS OR AS DIRECTED BY THE ENGINEER. INSTALL A NEW 96W, 10791 LUMEN, 3000K COLOR LED LIGHT FIXTURE, MODELARCH-S-PA1-100-730-U-T2R, OR AN EQUIVALENT APPROVED BY THE ENGINEER. 2 INSTALL #3 1/2 F CONCRETE PULL BOX PER DETAIL "B", DETAIL "C", AND DETAIL "E". ANY FIELD ADJUSTMENTS SHALL BE APPROVED BY THE ENGINEER. RESTORE SURFACE (FULL PANELS) TO MATCHADJACENT AREA AS INSTRUCTED BY THE ENGINEER. PULL BOX SHALL BE CONFIGURED PER DETAIL INDICATED ON PLAN, IF APPLICABLE. PULL BOX SHALL BE INSTALLED WITH LOCKING BOLTS AND BRYCEFASTENER PENTA NUTS (ANTI-THEFT). 3 RESTORE DECORATIVE PARKWAY, SIDEWALK, CURB, GUTTER, PAVEMENT, HARDSCAPE, AND LANDSCAPING.
4 RETAIN EXISTING STREET / PED / SIGNAL LIGHT POLE.5 FURNISH & INSTALL NEW 1-1/2" SCH 80 PVC CONDUIT WITHIN PARKWAY/ACROSS THE STREET. SCE TO INSTALL PROPOSED CONDUCTORS IN THE CONDUIT. SEE GENERAL NOTES FOR CONDUCTOR COLORDESIGNATION. 6 FURNISH & INSTALL NEW 3" SCH 80 PVC CONDUIT WITHIN PARKWAY/ACROSS THE STREET. SCE TO INSTALL PROPOSED CONDUCTORS IN THE CONDUIT. SEE GENERAL NOTES FOR CONDUCTOR COLORDESIGNATION.

SC SPLICE NEW CONDUCTORS TO THE EXISTING CONDUCTORS.
4 4
6 3
07/02/2026 6565 of 7069

OH OH OH OH OH OH OH OH
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SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN

SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN
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T T T T T T T T T T T T T T T T T T T T T T T T12''W 12''W 12''W 12''W 12''W 10''W 10''W
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UNITED STATES

POSTAL SERVICE

ADA AVE

GLENDORA AVE

FRONTIER

COMMUNICATIONS

FACILITY
30+00
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32+00
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12+00 13+00 14+00 15+00 R / W
R / W
R / W
R / W
STA:11+99.09
STA:14+91.42

ELC ELC ELC ELC ELC ELC ELC

ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC ELC E

SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN 6''W
6''W
2''G 2''G 2''G 2''G 2''G
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DWY DWY DWY DWY DWY
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28+00 29+00 30+00

GLENDORA AVE
617 W 7th Street, #1103 | Los Angeles, CA 90017213-489-7443 | altago.com DWG Name: C:\Temp\Autodesk\AcPublish_9796\2024-065_C-01_GLN_Sheets_ILL - SCE.dwg Plotted by: KSegu on Jul 01, 2026 - 14:32:48 SECTION4216&4217OFTHEGOVERNMENTCODEREQUIRESADIG ALERTIDENTIFICATIONNUMBERBEISSUEDBEFOREA"PERMITTO EXCAVATE"WILLBEVALID.FORYOURDIGALERI.D.NUMBERCALL UNDERGROUNDSERVICEALERTAT811TWO(2)WORKINGDAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811before you dig.

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20 0 10 20 40
4 4
4 4
4 4
1 2
3 2
3 2
2 1
3 66
4 CB SC
2 6
3 SC CB
3 5
5 CONSTRUCTION NOTES
1 CONTRACTOR SHALL INSTALL STREETLIGHT POLE TYPE 15 FOUNDATIONS PER CALTRANS DETAILS ES-6A, AND ES-7N. CONTRACTOR SHALL COORDINATE WITH SCE FOR SCE TO FURNISH AND INSTALL ANEW CONVENTIONAL STREET LIGHT POLE ASSEMBLY THAT MEETS CALTRANS STANDARD ES-6A, POLE TYPE 15, WITH AN ARM LENGTH OF 8 FEET AS SHOWN ON THE PLANS OR AS DIRECTED BY THE ENGINEER. SCE TO INSTALL A NEW 96W, 10791 LUMEN, 3000K COLOR LED LIGHT FIXTURE, MODEL ARCH-S-PA1-100-730-U-T2R, OR AN EQUIVALENT APPROVED BY THE ENGINEER. 2 INSTALL #3 1/2 F CONCRETE PULL BOX PER DETAIL "B", DETAIL "C", AND DETAIL "E". ANY FIELD ADJUSTMENTS SHALL BE APPROVED BY THE ENGINEER. RESTORE SURFACE (FULL PANELS) TO MATCHADJACENT AREA AS INSTRUCTED BY THE ENGINEER. PULL BOX SHALL BE CONFIGURED PER DETAIL INDICATED ON PLAN, IF APPLICABLE. PULL BOX SHALL BE INSTALLED WITH LOCKING BOLTS AND BRYCEFASTENER PENTA NUTS (ANTI-THEFT). 3 RESTORE DECORATIVE PARKWAY, SIDEWALK, CURB, GUTTER, PAVEMENT, HARDSCAPE, AND LANDSCAPING.
4 RETAIN EXISTING STREET / PED / SIGNAL LIGHT POLE.5 FURNISH & INSTALL NEW 1-1/2" SCH 80 PVC CONDUIT WITHIN PARKWAY/ACROSS THE STREET. SCE TO INSTALL PROPOSED CONDUCTORS IN THE CONDUIT.
6 FURNISH & INSTALL NEW 3" SCH 80 PVC CONDUIT WITHIN PARKWAY/ACROSS THE STREET. SCE TO INSTALL PROPOSED CONDUCTORS IN THE CONDUIT.

CB INSTALL CONDUIT IN EXISTING PULLBOX.

SC SPLICE NEW CONDUCTORS TO THE EXISTING CONDUCTORS.
* CONTRACTOR TO COORDINATE WITH SCE TO CONNECT PROPOSED CONDUIT TO THE EXIST SCE PULLBOX.

EXISTING

SCE PULLBOX

EXISTING
SCE PULLBOX *
*
6 6
6 07/02/2026 6666 of 7069
12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W SIGN
LP
FH
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DWY WM
35+00 36+00 37+00 38+00

GLENDORA AVE
224 GLENDORA AVE

PROFESSIONAL BUILDING

GLENDORA

EMPLOYMENT
AGENCY

THE DERBY BUILDING
35+00 36+00 37+00 38+00
R / W
R / W
R / W
E
E
E
E
E
E
E
E
E
E
E
E
E
8''W 8''W T T T T T
12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 6''W
WV
LP
WV
ER
SIGN
WV
ER
ER
SIGN
ER
WV

SIGN SIGN
WV FH
SIGN
SIGN
S
LP
SIGN
LP
WV
WV
WV
WM
WM
WM
WM
WM
WM
WM
DWY
DWY
39+00 40+00 41+00 42+00 43+00
12+00 13+00 GLENDORA AVE GLENDORA PUBLIC LIBRARY

GLENDORA ALLIANCE

CARROLL AVE
CHURCH
39+00 40+00 41+00 42+00 43+00
12+00 13+00
R / W
R / W

R / W R / W
R / W
R / W
R / W
STA:39+58.84

ELC ELC ELC ELC ELC ELC ELC
617 W 7th Street, #1103 | Los Angeles, CA 90017213-489-7443 | altago.com DWG Name: C:\Temp\Autodesk\AcPublish_9796\2024-065_C-01_GLN_Sheets_ILL - SCE.dwg Plotted by: KSegu on Jul 01, 2026 - 14:33:16 SECTION4216&4217OFTHEGOVERNMENTCODEREQUIRESADIG ALERTIDENTIFICATIONNUMBERBEISSUEDBEFOREA"PERMITTO EXCAVATE"WILLBEVALID.FORYOURDIGALERI.D.NUMBERCALL UNDERGROUNDSERVICEALERTAT811TWO(2)WORKINGDAYS BEFORE YOU DIG. WEB ADDRESS: www.digalert.org or www.call811.com UNDERGROUND SERVICE ALERT Know what'sbelow. Call 811before you dig. R ROFES ION P ET S AT IS ER G D T E ER OF C LI F A IA N OR IN ER E GNE AL SCALE PLAN SCALE FEET 20 0 10 20 40 4 SC 4
3 1
2 * * CONTRACTOR TO COORDINATE WITH SCE TO CONNECT PROPOSED CONDUIT TO THE EXIST BOX UNDER THE EXIST LIGHT POLE. 4

CONSTRUCTION NOTES
1 CONTRACTOR SHALL INSTALL STREETLIGHT POLE TYPE 15 FOUNDATIONS PER CALTRANS DETAILS ES-6A, AND ES-7N. CONTRACTOR SHALL COORDINATE WITH SCE FOR SCE TO FURNISH AND INSTALL ANEW CONVENTIONAL STREET LIGHT POLE ASSEMBLY THAT MEETS CALTRANS STANDARD ES-6A, POLE TYPE 15, WITH AN ARM LENGTH OF 8 FEET AS SHOWN ON THE PLANS OR AS DIRECTED BY THE ENGINEER. SCE TO INSTALL A NEW 96W, 10791 LUMEN, 3000K COLOR LED LIGHT FIXTURE, MODEL ARCH-S-PA1-100-730-U-T2R, OR AN EQUIVALENT APPROVED BY THE ENGINEER. 2 INSTALL #3 1/2 F CONCRETE PULL BOX PER DETAIL "B", DETAIL "C", AND DETAIL "E". ANY FIELD ADJUSTMENTS SHALL BE APPROVED BY THE ENGINEER. RESTORE SURFACE (FULL PANELS) TO MATCHADJACENT AREA AS INSTRUCTED BY THE ENGINEER. PULL BOX SHALL BE CONFIGURED PER DETAIL INDICATED ON PLAN, IF APPLICABLE. PULL BOX SHALL BE INSTALLED WITH LOCKING BOLTS AND BRYCEFASTENER PENTA NUTS (ANTI-THEFT). 3 RESTORE DECORATIVE PARKWAY, SIDEWALK, CURB, GUTTER, PAVEMENT, HARDSCAPE, AND LANDSCAPING.
4 RETAIN EXISTING STREET / PED / SIGNAL LIGHT POLE.5 FURNISH & INSTALL NEW 1-1/2" SCH 80 PVC CONDUIT WITHIN PARKWAY/ACROSS THE STREET. SCE TO INSTALL PROPOSED CONDUCTORS IN THE CONDUIT.

SC SPLICE NEW CONDUCTORS TO THE EXISTING CONDUCTORS.
5 5
07/02/2026 6767 of 7069
6''W 6''W 6''W
16''W 16''W 16''W 16''W 16''W 16''W 2''G 2''G 2''G
2''G
T
T
T
T
T
T
T
12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W 12''W
SIGN
TS
TS
TS
TS
POST
POST
POST
SIGN
SIGN
POST
ER
LP
ER
POST
ER
LP
POST
POST
POST
SIGN
TS
TS
WV
FH
S
WV
WV WV
WV
SIGN
WV
TS
TS
SIGN
SIGN
LP
ER
SIGN
ER
SIGN
ER
ER
FH
SIGN
WV
WV
ER
ER
ER
U
WM
DWY
E
E
E
E
E
E
E

SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN SAN
2''G
87+00 88+00 43+00 44+00 45+00 46+00 47+00 GLENDORA AVE

FOOTHILL BLVD
87+00 88+00 43+00 44+00 45+00 46+00 47+00 R / W
R / W
R / W
R / W
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8" TYP. C. SMALL BOULDER SEE DETAIL 2/PLA.1 FOR DIMENSIONS AND QUANTITIES A. LARGE BOULDER SEE DETAIL 2/PLA.1 FOR DIMENSIONS AND QUANTITIES B. MED BOULDER SEE DETAIL 2/PLA.1 FOR DIMENSIONS AND QUANTITIES MOUNTABLE CURB AND TRUCK APRON, SEE CIVIL SHEET C.2 DECOMPOSED GRANITE, SEE DETAIL 3/PLA.2 COBBLE, SEE DETAIL 2/PLA.1 SYMBOL BOTANICAL NAME COMMON NAME SIZE QTY TREES Pistacia chinensis Chinese Pistache 36" Box 3 PLANT SCHEDULE - TRAFFIC CIRCLE HARDSCAPE SCHEDULE SIZE DETAIL Decorative Cobble Buff Mexican Beach Pebble 2" - 4" 4/PLA.1 Decomposed Granite (Stabilized) California Gold 3 8" Minus, Stablized 3/PLA.2 Decorative Boulders Pale Sunset Boulders 1' - 4' 4/PLA.1 Round Planter Precast Concrete 30- 3 4" x 22" 1/PLA.2 Bike Racks Powder Coated Tube/UX238-IG 30" x 34" x 2- 3 8" 2/PLA.2 Steel Edging Sure-loc Sure-edge
316" x 4" x 16' 6/PLA.1 Montana Bark Nuggets Mulch 1/2" - 3/4" TREES GROUNDCOVERS Agave attenuata Foxtail Agave 5 Gal. 13 Install 1 per each planter Rosmarinus officinalis 'Prostraus' Trailing Rosemary 1 Gal. 52 Install 4 per each planter SYMBOL TYPE SPECIFICATION NOTES: PLANT SCHEDULE - RAISED CONCRETE PLANTERS 617 W 7th Street, #1103 | Los Angeles, CA 90017 213-489-7443 | altago.com DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert DWG Name: N:\Shared\PROJECTS\2024\2024.065 Glendora, CA SGVCOG SMIP\CAD\01_Plans\_Glendora Avenue Segment\2024-065_L_PLA_DET_GLN.dwg Plotted by: DanielMcMahon on Jul 13, 2026 - 16:48:49 PLAN ENLARGEMENT - GLENDORA AVE AND ADA AVE TRAFFIC CIRCLE 1 1" = 10'-0" STEEL LANDSCAPE EDGING
6 N.T.S. 2X ROOTBALL TYP. NAIL EACH TREE TIE TO STAKE USING GALVANIZED NAILS RUBBER TREE TIES IN OFFSET LOOPS AROUND TRUNK AND STAKE DO NOT REMOVE SIDE GROWTH ALONG TRUNK. PRUNE ONLY AS DIRECTED BY LANDSCAPE ARCHITECT 2-2" DIAMETER 10' MIN LENGTH LODGEPOLE STAKES AND 4 TIES. TOP TIES SHALL BE 3" BELOW TOP OF STAKE. TIES SHALL ALLOW TREE TO MOVE FREELY WITHOUT ALLOWING TRUNK OR BRANCHES TO RUB AGAINST STAKE 36" BOX TREE WATERING BAG TREEGATOR ORIGINAL OR EQUAL TOP OF ROOTBALL 1" ABOVE FINISHED GRADE, TYP. 3" SHREDDED BARK MULCH PER SPECIFICATIONS BACKFILL PLANTING PIT SCARIFY BOTTOM AND SIDES OF PLANTING PIT. BACKFILL SOIL MIX PER SPECIFICATIONS UNDISTURBED NATIVE SOIL 2" DIAMETER LODGEPOLE STAKE MIN 10' LENGTH PLAN SECTION NOTES: 1. DOUBLE STAKE 36" BOX TREES 2. POSITION STAKES OUTSIDE OF ROOTBALL AND ALIGN PARALLEL WITH PREVAILING WIND DIRECTION. 3. PROVIDE MINIMUM DISTANCE FROM OTHER OBJECTS AS FOLLOWS: 20' TRAFFIC SIGNALS, 12' STREET LIGHTS, 10' FIRE HYDRANTS, SEWER LINES, PAD MOUNTED EQUIPMENT, 5' FOR UNDERGROUND GAS AND ELECTRIC LINES. STEELING EDGER PER DETAIL 6, SHEET PLA.1 TREE PLANTING AND STAKING W/ WATER BAG 3 N.T.S. NOTES: 1. BOULDER / ROCK: (A) 36"- 48" | 12 QTY (B) 24"- 36" | 15 QTY (C) 12"- 24" | 22 QTY 2. FINAL LOCATION OF BOULDERS SHALL BE APPROVED BY OWNER. 3. ALL OTHER COBBLE WITHIN LIMITS OF ROCK GARDEN/DRY RIVER BED TO BE 2"-4" COBBLE (163 SF) 4. CONTRACTOR SHALL INSTALL ALL RAIN GARDENS, DRY CREEK AND VEGETATED SWALE TO MEET THE FOLLOWING SETBACKS. 5. 3'-0" AWAY FROM RIGHT-OF-WAY LINE (I.E. SIDEWALK, FRONT STREET) 6. 10'-0" AWAY FROM THE PROPERTY LINE WHERE IT ABUTS A NEIGHBORING PROPERTY. 7. 10'-0" AWAY FROM THE BUILDING FOUNDATION.

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A AGGREGATE BASE NON-WOVEN GEOTEXTILE FILTER FABRIC COBBLESTONE AND BOULDER BED 4 N.T.S
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1/4" MIN. - 1/2" MAX. 18" MIN. - 24" MAX. 3/16" METAL EDGER AT PLANTING ADJACENT AGGREGATE SURFACING, TYP. STEEL HEADER PER MANUFACTURER SPECS ADJACENT PLANTING, TYP. STEEL STAKE PER MANUFACTURER SPECS PLANTING SOIL, 12" MIN. DEPTH EXISTING SUBGRADE GEOTEXTILE FILTER FABRIC PER MANUFACTURER SPECS TREE PROTECTION 5 N.T.S. NOTES: 1. ALL TREES DESIGNATED TO BE SAVED SHALL BE PROTECTED BY FENCING, AS ILLUSTRATED. 2. INSTALL TREE PROTECTION FENCE AT THE TREE DRIP LINE OR AT THE EDGE DISTURBED AREA PRIOR COMMENCEMENT OF CONSTRUCTION. 3. THE SIGN MUST CONTAIN THE LANGUAGE AS INDICATED. 4. THERE SHALL BE NO STORAGE OF MATERIALS WITHIN THE BOUNDARIES OF THE TREE PROTECTION FENCING. 5. TREE PROTECTION FENCING SHALL BE MAINTAINED THROUGHOUT THE DURATION OF THE PROJECT. 2" X 6' STEEL POSTS OR APPROVED EQ. 8.5" X 11" SIGN LAMINATED IN PLASTIC SPACED EVERY 50' ALONG THE FENCE TREE PROTECTION HIGH DENSITY POLYETHYLENE FENCING WITH 3.5" X 1.5" OPENINGS; COLOR-ORANGE. STEEL POSTS INSTALLED AT 8' O.C. 5" TH. MIN LAYER OF MULCH MAINTAIN EXISTING GRADE WITHIN THE PROTECTION FENCE UNLESS OTHERWISE INDICATED ON THE PLANS KEEP OUT TREE PROTECTION AREA KEEP OUT TREE PROTECTION AREA SOIL DECOMPACTION N.T.S. 4" 6"-12" MIN. 12" MIN. 3"-6" MULCH OR DECOMPOSED GRANITE PER DETAIL 3, SHEET PLA.2. LAYER APPLIED AFTER PLANTING. SEE CIVIL LAYOUT PLANS FOR MATERIALS LOOSEN SOIL WITH AIR KNIFE TO A DEPTH OF 6"-12" AND WORK AROUND ENCOUNTERED ROOTS. 3"-6" OF COMPOST OVER LOOSENED SOIL. USING AN AIR KNIFE MIX COMPOST INTO LOOSENED SOIL. FINISHED GRADE. CONTRACTOR SHALL HAND COMPACT AROUND TREE ROOT FLARE AND ANY SURFACE ROOTS. EXISTING TREE 0.5% MIN 0.5% MIN NOTES: 1. PRIOR TO THE START OF WORK, REMOVE ALL THATCH, SOD, AND/OR WEEDS. 2. WATER ENTIRE ROOT ZONE AT END OF EACH WORK DAY. 2 617 W 7th Street, #1103 | Los Angeles, CA 90017 213-489-7443 | altago.com DIAL TOLL FREE 1-800-422-4133 AT LEAST TWO WORKING DAYS BEFORE YOU DIG Underground Service Alert DWG Name: N:\Shared\PROJECTS\2024\2024.065 Glendora, CA SGVCOG SMIP\CAD\01_Plans\_Glendora Avenue Segment\2024-065_L_PLA_DET_GLN.dwg Plotted by: DanielMcMahon on Jul 13, 2026 - 16:48:52 NOTES: 1. INSTALL PLANTERS ACCORDING TO MANUFACTURER'S SPECIFICATIONS. 2. CONSULTANT LANDSCAPE ARCHITECT TO SELECT COLOR (FINISH), SEE MANUFACTURER'S SPECIFICATIONS. 3. SEE CIVIL LAYOUT PLANS FOR LOCATION OR CONSULT OWNER. 2'-6 3/4" 1'-10 3/4" 2'-6 3/4" PLAN 1'-10" SECTION OPEN BOTTOM FOR EASY DRAINAGE/IRRIGATION PLUMBING (4) 1 2" INCH THEADED INSERTS CAST INTO CONCRETE TO PROVIDE EASY LIFTING POINTS INSTALL PLANTS PER SCHEDULE ON SHEET PLA.1 RAISED CONCRETE PLANTER 1 N.T.S. NOTES: 1. INSTALL BIKE RACKS ACCORDING TO MANUFACTURER'S SPECIFICATIONS. 2. CONSULTANT TO SELECT COLOR (FINISH), SEE MANUFACTURER'S SPECIFICATIONS. 3. SEE CIVIL LAYOUT PLANS FOR LOCATION OR CONSULT OWNER. 27 5/8"±1/2" 30"+/-1/2" 44"
34" GRADE GRADE IN GROUND MOUNT (IG)
Ø 2 3
8" STEEL TUBING
3 8" ANCHOR ROD THRU HOLE (INCLUDED BY MADRAX) CONCRETE BICYCLE RACK 2 N.T.S. DECOMPOSED GRANITE PAVING N.T.S.
4" VARIES - SEE LAYOUT PLANS
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8" AGGREGATE WITH LIQUID POLYMER STABILIZER SET IN 2-INCH LIFTS, COMPACTED NON-WOVEN GEOTEXTILE FILTER FABRIC ADJACENT PAVING SURFACE, SEE PLANS COMPACTED CLASS II AGGREGATE BASE SUB-GRADE, SCARIFY MIN. 8-INCH MOISTURE CONDITION TO 2% ABOVE OPTIMUM MOISTURE CONTENT, AND COMPACT TO 90-95% RELATIVE COMPATION SECTION NOTES: 1. INSTALL DECOMPOSED GRANITE MATERIAL IN 1-1/2" LIFTS. UNIFORMLY MOISTEN AND COMPACT DECOMPOSED GRANITE MATERIAL SHALL BE GRADED SO THE SLOPE DOES NOT EXCEED A 5% IN THE DIRECTION OF TRAVEL WITH A MAXIMUM 2% CROSS SLOPE. FLUSH 3 UPDATE ON THE GLENDORA

PEOPLE MOVEMENT PROJECT AND
REVIEW OF FIRST LAST MILE 100% DESIGN PLANS

PUBLIC WORKS

GLENDORA CITY COUNCIL
AUGUST 25, 2026

VALERIE VELASQUEZ-SANTOYA, ASSISTANT PUBLIC WORKS DIRECTOR

OVERVIEW
People Movement Project
Project Status Update
First Last Mile 100% Design
San Gabriel Valley
Council of Governments
❖ East San Gabriel Valley
Sustainable Multimodal
Improvement Project
Urban Trails
❖ INITIATED IN 2011
❖ 3 FLOOD CONTROL CHANNELS
❖ THREE TRAILS
First / Last Mile
❖ INITIATED IN 2018
❖ METRO A-LINE STATION
❖ ENHANCED ACCESIBLITY & CONNECTIVITY
10+ MILES OF IMPROVEMENTS
Total Project Cost
$36.63M ESTIMATED TOTAL COST
$21.72M SECURED FUNDING
$14.91M REMAINING NEED
• Big Dalton Urban Trail Unfunded

FUNDING SNAPSHOT
Per Segment
SAN DIMAS WASH URBAN TRAIL: $5,160,590
FIRST/LAST MILE: $9,822,358
LITTLE DALTON WASH URBAN TRAIL: $5,639,095
BIG DALTON WASH URBAN TRAIL: $16,006,125
($7.16M Engineers Construction Estimate)
$21.72 Million Secured
Funding Type Amount Percentage
Grants, earmarks and restricted funds $20.66 M 95%
City CIP Funds $1.06 M 5%
Partner Amount Share
SGVCOG $11.81 M 54%
City of Glendora $9.91 M 46%
Restricted Transportation Funds: $10.43 M
Grants: $2.63 M
State/Federal Allocations & Earmarks: $7.6 M
City CIP Funds: $1.06M
Total: $21.72 M

PROJECT STATUS UPDATE
SAN DIMAS WASH PHASE 1:

SAN DIMAS WASH PHASES 2 & 3:

LITTLE DALTON WASH:

BIG DALTON WASH:

FIRST/LAST MILE:

COMPLETE (2018)
UNDER CONSTRUCTION; BEGAN JULY 2026

DESIGN ACTIVITIES PAUSED

ON HOLD PENDING FUNDING
100% PLANS COMPLETE; NOT YET BID
Council Action
APPROVE THE FIRST LAST MILE 100% PLANS
FIND DESIGN REASONABLE + CONSISTENT WITH STANDARDS

AUTHORIZE MINOR, NONMATERIAL REVISIONS

TODAY'S DECISION

FIRST / LAST MILE IMPROVEMENTS
Active & attractive environment for
local business. Connectivity to Village
Increase first last mile access Improve safety for all road users Pedestrian & bike friendly
Glendora Avenue & Foothill Boulevard

GLENDORA AVENUE
ROUTE 66 →

FOOTHILL BOULEVARD

FOOTHILL BOULEVARD
CITRUS AVENUE →

VISTA BONITA AVENUE

FIRST/LAST MILE PROJECT LIMITS
100% Plan Package

FIRST/LAST MILE DESIGN
Protected bicycle facilities
Pedestrian + ADA improvements
Roundabout at Glendora Ave and Ada Ave
Key Traffic Circulation Changes
Glendora Ave:
• Generally reduced from two to one through
lane in each direction.*
• Northbound vehicular traffic closed and
traffic redirected at Vista Bonita/Walnut.
• Single Lane Roundabout at Ada Ave.
• New protected intersection at Foothill Blvd.
• Two-Inch cold mill and asphalt overlay.

Lighting Improvements
Installation of historic antique lights
New landscaping and hardscaping
Foothill Blvd:
• Generally reduced from two to one through
lane in each direction, w/ turn lanes at key
intersections.*
• Travel lanes merge to one between
Glendora Ave and Vista Bonita.
• Localized pavement work only, no corridor
wide resurfacing.
* Lane configurations vary at intersections and transition areas.

FIRST/LAST MILE DESIGN
Glendora Avenue
▪ Extends the look and feel south to
Ada Avenue.
▪ Connects the Village with the
A-Line station
▪ Enhances the setting for existing
businesses and future
investment.

Foothill Boulevard
▪ Strengthens connections to Citrus
College.
▪ Lays groundwork for future
connectivity to the Village and BID.
▪ Supports business growth, retention
and Glendora as a destination.

CONNECTIVITY, PLACEMAKING &

ECONOMIC DEVELOPMENT

GLENDORA AVENUE
Existing
Conceptual
Roundabout at
Ada Avenue

GLENDORA AVENUE
Existing
Conceptual
Carroll Ave. north to
Foothill Blvd.

GLENDORA AVENUE
Existing
Conceptual
Foothill
Protected
Intersection
Early Conceptual Rendering; 100% design refined for large-vehicle turning movements.

FOOTHILL BLVD.

Existing
Conceptual
Grand
Intersection
FOOTHILL BLVD.

Existing
Conceptual
Before Advertising
• APPROVE 100% DESIGN
• PROCURE CONSTRUCTION

MANAGEMENT
• OBLIGATE $5M FEDERAL EARMARK
After Obligation
• ADVERTISE FOR BIDS
• COMPETITIVE BIDDING SETS

CONSTRUCTION COST
• CONTINUE STAKEHOLDER

COORDINATION

PATH TO CONSTRUCTION
Project managed by the San Gabriel Valley Council of Governments (SGVCOG) under a Memorandum of Agreement.

Constructed expected to commence in 2027.

1. Receive a presentation providing a status update on the Glendora People Movement Project;

2. Approve the 100% design plans for the Glendora Avenue and Foothill Boulevard First/Last-Mile Improvements, dated July 8, 2026, and find that the plans are reasonable and consistent with applicable design standards for purposes of Government Code Section 830.6; and

3. Authorize the City Engineer to approve minor revisions that are consistent with the approved design and do not materially alter the design. Any material modification shall receive documented discretionary approval before construction.

RECOMMENDATION:

THAT THE CITY COUNCIL:

STAFF REPORT
TO: Mayor and Council Members DATE: August 25, 2026
FROM: Public Works DISTRICT(S): Citywide
SUBJECT: Consideration of Amendment No. 2 to the Contract Services Agreement with Mariposa Landscapes, Inc. for Landscape Maintenance and Weed Abatement Services, Extending the Term of the Agreement Through June 28, 2027

RECOMMENDATION
That the City Council:

1. Approve Amendment No. 2 to the to the Contract Services Agreement with Mariposa Landscapes, Inc. for landscape maintenance & weed abatement services, extending the term of the agreement through June 28, 2027, in the amount not to exceed of $1,720,000 for the period of the extension; and

2. Authorize the City Manager or his designee to execute the Amendment.

STRATEGIC FOCUS AREAS
Not Applicable.

EXECUTIVE SUMMARY
Mariposa Landscapes, Inc. has been providing landscape and weed abatement services to the City of Glendora for four years. Mariposa has submitted a Letter of Intent expressing their desire to continue providing service to the City of Glendora with a 3.0% rate increase for FY 2026/27. This would be the first rate increase since the agreement was originally awarded in 2022. The Consumer Price Index (CPI-U) for the Los Angeles - Long Beach - Anaheim area increased 12.8% over the original four-year term of the agreement. Mariposa continues to meet the service needs of the City and staff believes the requested increase is reasonable. Therefore, staff recommends the City Council approve the renewal of the agreement for an additional one-year period and approve the increase of the spending limit in the amount of of $1,720,000 for FY 2026/27 to a total of $7,011,720.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Request for Proposal (RFP) No. 8172837 for Landscape Maintenance and Weed Abatement Services was released on April 7, 2022 with a bid opening held on May 3, 2022. Five proposals were received and Mariposa Landscapes, Inc. was determined to be the lowest responsive bidder.

On June 28, 2022, the City Council awarded an agreement for landscape maintenance & weed abatement services to Mariposa Landscapes, Inc. in the amount of $1,031,480 per year, for 4 years, in a total amount of $4,125,920, with options for up to three 1-year extensions.

On July 9, 2024, the City Council approved Amendment No 1 to the Agreement adding landscape maintenance for Glendora Unified School District properties to the scope of work in an amount not to exceed $510,900 per year.

DISCUSSION
On June 28, 2022, the City Council awarded an agreement for landscape maintenance & weed abatement services to Mariposa Landscapes, Inc. of Irwindale, California (Mariposa), effective June 28, 2022 for a four (4) year term with an option to renew in one (1) year increments up to a total of three (3) additional years through June 28, 2029.

Mariposa has submitted a Letter of Intent expressing their desire to continue providing service to the City of Glendora during FY 2026/27. Due to substantial increases in labor, equipment, material, and fuel costs over the last four years, Mariposa is requesting an 3.0% rate increase for FY 2026/27. By comparison, the Consumer Price Index (CPI-U) for the Los Angeles-Long Beach-Anaheim area increased 12.8% over the original four-year term of the agreement. If approved, Amendment No. 2 will extend the term of the agreement for an additional one-year period through June 28, 2027 with a 3.0% rate increase for routine (cyclically scheduled) maintenance and “extra work” line items. This is the first rate increase since the agreement was originally awarded in 2022.

Mariposa continues to meet the service needs of the City and staff believes the requested increase is reasonable.

Therefore, staff recommends the City Council approve the renewal of the agreement for an additional one-year period and the increase of the spending limit the amount of of $1,710,000 for the extended period to a total of $7,011,720. The expenditure request of $1,720,000 for FY 2026/27 includes $1,519,798 for routine (cyclically scheduled) maintenance and an additional $200,202 for extra work. "Extra work" includes, but is not limited to, irrigation repairs, planting, mulching, and other landscape enhancements.

FISCAL IMPACT
The FY2026/27 Adopted Mid-Cycle Budget includes sufficient appropriations in the various contract services line items in General Fund (F101), Measure E/Z (F103), GUSD (F105), LMD 1 (F203), BID (F204), Measure M (F234), Gas Tax (F255), and Water Operations (F501) for these services.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By: Paul Fisher, Business Services Manager
Concurs With: Not Applicable
Reviewed By: Moises Lopez, Assistant City Manager
Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
CEQA Review: Not Applicable
Attachments
A_Agreement.pdf
B_Amendment_No_1.pdf
C. Amendment No. 2 – Mariposa Landscape (Landscape Maintenance & Weed Abatement).pdf D_PowerPoint_-_Mariposa.pdf

CONTRACT SERVICES AGREEMENT
By and Between

CITY OF GLENDORA
and
MARIPOSA LANDSCAPES INC.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 1 Landscape Maintenance & Weed Abatement Program

AGREEMENT FOR CONTRACT SERVICES

BETWEEN THE CITY OF GLENDORA AND
MARIPOSA LANDSCAPES INC.

THIS AGREEMENT FOR CONTRACT SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2022 by and between the CITY OF GLENDORA, a California general law city & municipal corporation (“City”), and MARIPOSA LANDSCAPES INC., a California Corporation (“Consultant”). City and Consultant may be referred to, individually or collectively, as “Party” or “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described particularly in Article 1 of this Agreement.

B. Consultant, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora’s Municipal Code, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Consultant for performance of those services defined and described particularly in Article 1 of this Agreement and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the parties agree as follows:

ARTICLE 1. SERVICES OF CONSULTANT

1.1 Scope of Services.

In compliance with all terms and conditions of this Agreement, the Consultant shall provide those services specified in the “Scope of Services” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Consultant covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended. For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.
28th June
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 2 Landscape Maintenance & Weed Abatement Program

1.2 Consultant’s Proposal.

The Scope of Service shall include the Consultant’s scope of work or bid which shall be incorporated herein by this reference as though fully set forth herein. In the event of any inconsistency between the terms of such proposal and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Consultant shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 California Labor Law.

If the Scope of Services includes any “public work” or “maintenance work,” as those terms are defined in California Labor Code section 1720 et seq. and California Code of Regulations, Title 8, Section 16000 et seq., and if the total compensation is $1,000 or more, Consultant shall pay prevailing wages for such work and comply with the requirements in California Labor Code section 1770 et seq. and 1810 et seq., and all other applicable laws, including the following requirements:
(a) Public Work. The Parties acknowledge that some or all of the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Consultant shall post job site notices, as prescribed by regulation.
(b) Prevailing Wages. Consultant shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Consultant acknowledges receipt of a copy of the Department of Industrial Relations (DIR) determination of the prevailing rate of per diem wages, and Consultant shall post a copy of the same at each job site where work is performed under this Agreement.
(c) Penalty for Failure to Pay Prevailing Wages. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Consultant shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Consultant or by any subcontractor. (d) Payroll Records. Consultant shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Consultant and each subconsultant to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records.
(e) Apprentices. Consultant shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 3 Landscape Maintenance & Weed Abatement Program
the employment of apprentices on public works projects. Consultant shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Consultant shall provide City with a copy of the information submitted to any applicable apprenticeship program. Within sixty (60) days after concluding work pursuant to this Agreement, Consultant and each of its subconsultants shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Workday. Consultant acknowledges that eight (8) hours labor constitutes a legal day's work. Consultant shall comply with and be bound by Labor Code Section 1810. (g) Penalties for Excess Hours. Consultant shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Consultant shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Consultant or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code.

Pursuant to Labor Code section 1815, work performed by employees of Consultant in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of 8 hours per day at not less than one and one-half (1½) times the basic rate of pay. (h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Consultant certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.” Consultant’s Authorized Initials ___________________
Terry Noriega, President
(i) Consultant’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Consultant shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Consultant shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Consultant shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Consultant shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the services required by this DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 4 Landscape Maintenance & Weed Abatement Program
Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.

By executing this Agreement, Consultant warrants that Consultant (i) has thoroughly investigated and considered the scope of services to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Consultant warrants that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Consultant discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant’s risk until written instructions are received from the Contract Officer.

1.7 Care of Work.

The Consultant shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own negligence.

1.8 Further Responsibilities of Parties.

Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other.

1.9 Additional Services.

City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written order is first given by the Contract Officer to the Consultant, incorporating therein any adjustment in (i) the Contract Sum for the actual costs of the extra work, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Consultant. Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or, in the time to perform of up to one hundred eighty (180) days, may be approved by the Contract Officer. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Consultant that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services. Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other Consultants. No claims for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.10 Special Requirements.

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Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $4,125,920.00 (four million, one hundred twenty-five thousand, nine hundred twenty Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services, less contract retention; (iii) payment for time and materials based upon the Consultant’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained, and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Consultant at all project meetings reasonably deemed necessary by the City. Coordination of the performance of the work with City is a critical component of the services. If Consultant is required to attend additional meetings to facilitate such coordination, Consultant shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Director of Finance. By submitting an invoice for payment under this Agreement, Consultant is certifying compliance with all provisions of the Agreement.

The invoice shall contain all information specified in Exhibit “C”, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Consultant shall not invoice City for any duplicate services performed by more than one person.

City shall independently review each invoice submitted by the Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Consultant which are disputed by City, or as provided in Section 7.3, City will use its best efforts to cause Consultant to be paid within forty-five (45) days of receipt of Consultant’s correct and undisputed invoice; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 6 Landscape Maintenance & Weed Abatement Program
any charges or expenses are disputed by City, the original invoice shall be returned by City to Consultant for correction and resubmission. Review and payment by City for any invoice provided by the Consultant shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Consultant, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Consultant shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Term & Extended Term(s).

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding four (4) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Term for three (3) additional one (1) year terms by giving advance written notice of the same not later than 60 calendar days prior to the expiration of the Term or any Extended Term(s).

ARTICLE 4. COORDINATION OF WORK
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4.1 Representatives and Personnel of Consultant.

The following principals of Consultant (“Principals”) are hereby designated as being the principals and representatives of Consultant authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Terry Noriega, President
Theresa Lu, Chief Operating Officer
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services hereunder. All personnel of Consultant, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the foregoing Principals may not be replaced, nor may their responsibilities be substantially reduced by Consultant without the express written approval of City. Additionally, Consultant shall utilize only competent personnel to perform services pursuant to this Agreement. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Consultant.

Consultant shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim Consultant may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be Andrea Miller, Landscape/Contracts Supervisor, or such person as may be designated by the City Manager. It shall be the Consultant’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Consultant.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Consultant, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Consultant’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Consultant shall perform all services required herein as an independent contractor of City and shall remain at all times as to City DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 8 Landscape Maintenance & Weed Abatement Program
a wholly independent contractor with only such obligations as are consistent with that role. Consultant shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City.

City shall not in any way or for any purpose become or be deemed to be a partner of Consultant in its business or otherwise or a joint venturer or a member of any joint enterprise with Consultant.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Consultant, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Consultant shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Consultant or any surety of Consultant of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE AND INDEMNIFICATION

5.1 Insurance Coverages.

Without limiting Consultant’s indemnification of City, and prior to commencement of any services under this Agreement, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General liability insurance. Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. (b) Automobile liability insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(c) Professional liability (errors & omissions) insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.
(d) Workers’ compensation insurance. Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 9 Landscape Maintenance & Weed Abatement Program
(e) Subcontractors. Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (f) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of coverage. Consultant shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Services hereunder by Consultant, its agents, representatives, employees or subconsultants.
(c) Primary/noncontributing. Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured. (d) City’s rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary, and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(e) Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. (f) Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers and insurance clauses from each of its subconsultants.

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(g) Enforcement of contract provisions (non-estoppel). Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder. (h) Requirements not limiting. Requirements of specific coverage features, or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of cancellation. Consultant agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. (j) Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. (k) Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of insureds. A severability of interests’ provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(m) Pass through clause. Consultant agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review. (n) Agency’s right to revise specifications. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation. (o) Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City. (p) Timely notice of claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

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(q) Additional insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work, operations or activities provided herein of Consultant, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Consultant is legally liable (“indemnitors”), or arising from Consultant’s or indemnitors’ reckless or willful misconduct, or arising from Consultant’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Consultant will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith;
(b) Consultant will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising out of or in connection with the negligent performance of or failure to perform such work, operations or activities of Consultant hereunder; and Consultant agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Consultant for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Consultant hereunder, Consultant agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

Consultant shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Consultant shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Consultant in the performance of professional services hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Consultant and shall survive termination of this Agreement.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Consultant shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies or other documents relating to the disbursements charged to City and DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 12 Landscape Maintenance & Weed Abatement Program
services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Consultant’s business, custody of the books and records may be given to City, and access shall be provided by Consultant’s successor in interest. Notwithstanding the above, the Consultant shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Consultant, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Consultant will be at the City’s sole risk and without liability to Consultant, and Consultant’s guarantee and warranties shall not extend to such use, reuse or assignment.

Consultant may retain copies of such documents for its own use. Consultant shall have the right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom. Moreover, Consultant with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) All information gained, or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 13 Landscape Maintenance & Weed Abatement Program
(b) Consultant, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or subcontractor of Consultant, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney’s fees, caused by or incurred as a result of Consultant’s conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes; Default.

In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default.

Instead, the City may give notice to Consultant of the default and the reasons for the default. The notice shall include the timeframe in which Consultant may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant. During the period of time that Consultant is in default, the City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Consultant does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Consultant’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

7.3 Retention of Funds.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 14 Landscape Maintenance & Weed Abatement Program
Consultant hereby authorizes City to deduct from any amount payable to Consultant (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Consultant’s acts or omissions in performing or failing to perform Consultant’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Consultant, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Consultant to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

7.6 Legal Action.

In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Consultant shall file a statutory claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Consultant, except that where termination is due to the fault of the Consultant, the period of notice may be such shorter time as may be determined by the Contract Officer. In addition, the Consultant reserves the right to terminate this Contract at any time, with or without cause, upon sixty (60) days’ written notice to City, except that where termination is due to the fault of the City, the period of notice may be such shorter time as the Consultant may determine. Upon receipt of any notice of termination, Consultant shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Consultant has initiated termination, the DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 15 Landscape Maintenance & Weed Abatement Program
Consultant shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Consultant has initiated termination, the Consultant shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating party need not provide the non-terminating party with the opportunity to cure pursuant to Section 7.2.

7.8 Termination for Default of Consultant.

If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.9 Attorneys’ Fees.

If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Consultant covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Consultant’s performance of services under this Agreement. Consultant further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Consultant agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which affects her/his financial interest or the financial interest of any corporation, partnership or association in which (s)he is, directly or indirectly, interested, in violation of any State statute or regulation. The Consultant warrants that it DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 16 Landscape Maintenance & Weed Abatement Program
has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Consultant covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class in the performance of this Agreement. Consultant shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry or other protected class.

8.4 Unauthorized Aliens.

Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys’ fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Consultant, to the person(s) at the address designated on the execution page of this Agreement. Either party may change its address by notifying the other party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

9.4 Integration; Amendment.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 17 Landscape Maintenance & Weed Abatement Program
This Agreement including the attachments hereto is the entire, complete and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Consultant warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement. Consultant further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement.

Consultant is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Consultant’s Authorized Initials ___________________
Terry Noriega, President
The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 18 Landscape Maintenance & Weed Abatement Program
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
William W. Wynder
City Attorney
Marie Ricci
Administrative Services Director / City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

MARIPOSA LANDSCAPES, INC.

Name: Terry Noriega
Title: President
Email Address: [email protected]
Name: Theresa Lu
Title: Chief Financial Officer
Email Address: [email protected]
Address: 6232 Santos Diaz St. Irwindale, CA 91702
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 Jun 17, 2022 | 11:03 AM PDT
Jun 17, 2022 | 11:26 AM PDT
A-1
EXHIBIT “A”

SCOPE OF SERVICES
I. Consultant will perform the following Services:

Services required by Glendora include but are not limited to the task outlined below and any other task necessary to perform the required duties. The Landscape Maintenance & Weed Abatement Program (“Contract”) is an outcome-based contract where the City has established specific landscape standards as outcomes. The Contractor is responsible to develop a base bid necessary to maintain the expected outcome standards. The bid is to be presented as what the total cost would be for each site for a 12-month period. The City will inspect the work of the Consultant weekly against the stated standards to determine compliance and payment.

The work to be performed under the Contract consists of the furnishing of all labor, insurance, materials, transportation and equipment needed to perform Landscape Maintenance and Weed Abatement at various locations in the City of Glendora further described in the Scope of Work

TURF MAINTENANCE
Turf shall be maintained with a crisp, clean appearance at all times. Turf shall be mowed weekly in the active growing season and bi-weekly in the off-season of the turf. Bruising or rough cutting of grass shall not be permitted. Mower blades shall be sharp and properly adjusted so that turf is cut to a uniform height. Scalping will not be permitted. Grass cuttings which clump, or windrow shall be removed immediately. Mowing patterns will be changed weekly or however necessary to avoid rutting.

Care shall be taken to avoid damage by mowers to tree trunks, irrigation heads and any other utilities, facilities, or structures within or adjacent to turf areas. Any damage caused by the Consultant ’s negligence shall be repaired at the Consultant ’s expense. Prior to mowing, the Consultant shall ensure that the mower is clean so that no roots, stolon’s, seeds or crowns of foreign grasses are introduced to the turf.

Weeds in turf shall be maintained to a minimum of 1% at any given time. A pre-emergent herbicide shall be applied in the spring to prevent the introduction of crabgrass in the sports fields prior to the soil temperatures reaching 60 degrees.

All litter and debris in turf areas shall be picked up and disposed of properly. Grass clippings may be left behind if dispersed uniformly throughout the turf area.

TURF RENOVATION
Finkbiner’s Lobb Field and Louie Pompei Memorial Sports Park are closed to the public in mid-December for renovation of the natural sports fields. They are re-opened February 1st to allow spring sports to begin. Preparation of the grounds shall start by aggressively dethatching the turf. If dethatching is not needed (to be determined by city designee), mowing to a height of ½” to open canopy and expose soil. Aeration shall be done in two directions to relieve compaction using hollow tines.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1
Spread annual ryegrass at a rate of 10-15 lbs. per 1,000 square feet. Apply half the rate in one direction and the other half in a perpendicular direction. Apply a thin layer of approximately 1/4” of topdressing.

Ensure the turf is watered in thoroughly. Using existing irrigation system, cycles should water the seed enough that it will maintain it moist, but not rot from sitting in water for too long.

Typically, each station is run for about 6 minutes 4 times per day for rotors, also depending on the watering mechanism.

Once all the grass seed has germinated, watering should be reduced, and mowing should resume once the length reaches 2 inches. Fertilize the grounds within the first month to ensure the new seedlings are nourished. Ensure the grounds are not saturated to prevent compaction and ruts.

Any damage related to rutting and compaction shall be corrected by the Consultant . Fencing shall be provided by the Consultant to keep the public out of the newly seeded areas. The City shall provide grass seed only.

INFIELD MAINTENANCE
In the winter, infields are often rutted due to irrigation or winter storm runoff. Once a year prior to the commencement of the softball sports season, Consultant shall level out the ruts to ensure infields are ready for play. The city will provide material if replenishment is required. Lips along the grass edge shall not be permitted.

SPORTS TURF MAINTENANCE
Frequency of mowing will be governed by the species of grass and the growth rate. Turf shall be mowed at least weekly in the active growing season and bi-weekly in the off-season of the turf.

Consultant shall mow the turf a minimum of 52 times per year. Bruising or rough cutting of grass shall not be permitted. Never remove more than one-third of the total leaf surface at a given mowing. Mower blades shall be sharp and properly adjusted so that turf is cut to a uniform height. Scalping will not be permitted unless it is being performed in preparation for seeding. Grass cuttings which clump, or windrow shall be removed immediately. Mowing patterns shall be changed weekly or however necessary to avoid rutting. Care shall be taken to avoid damage by mowers to irrigation heads and any other utilities, facilities or structures within or adjacent to turf areas. Any damage caused by the Consultant ’s negligence shall be repaired at the Consultant ’s expense. Prior to mowing, the Consultant shall ensure that the mower is clean so that no roots, stolon’s, seeds or crowns of foreign grasses are introduced to the turf. All litter and debris in turf areas shall be picked up and disposed of properly. Grass clippings may be left behind if dispersed uniformly throughout the turf area.

A pre-emergent herbicide shall be applied in the spring to prevent the introduction of crabgrass in the sports fields prior to the soil temperatures reaching 60 degrees.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1

MOWING SCHEDULE
Mowing shall be performed as per the schedule below.

Growing Season / Frequency Off-Season / Frequency
March 01 – October 31 November 01 – February 28
Weekly Bi-Weekly
EDGING
All turf areas shall be cleanly edged to the inside (turf side) edge of the concrete median curbs.

All turf growing along public sidewalks and walkways shall be edged to maintain a crisp, clean edge along all such structures. Grass shall also be kept from overgrowing sprinkler heads.

Edging shall also include trimming grass around: poles, utilities, valve boxes, controllers, and any other hardscape areas. Edging shall be done once per week in the active growing season and bi-weekly in the off season of the turf. Edging shall be done with the use of a power edger.

A line trimmer is not appropriate for trimming turf. Soil sterilant or other herbicides shall not be used for edging.

Edging around trees shall be at least 16” away from the trunk. At no time is a line trimmer to be used on or at the base of any City tree.

SHRUBS & PLANTS
Shrubs and plants shall be pruned as necessary to encourage healthy, natural growth patterns for each specific variety. For example – Cleveland Sage shall be pruned back to remove old flowers, Kangaroo Paw stalks are to be cut down to the coppice once they have died and shrub style Redbuds shall be coppiced in the late fall or winter. Pruning is to be done after the plants stop producing new flowers and shall include thinning, shaping, and removing dead or diseased branches.

Unless a hedge is present, hedge trimming shall not take place. Shrubs and plants are never to be cut using a weed eater or hedge trimmers. Bypass pruners are to be used at all times. Shrubs are to be kept in a natural shape allowing for them to get to their mature size. Directional pruning shall be utilized to guide the plants away from valve boxes and walkways.

All shrubs shall be pruned back to clear all roadways, curbs, gutters, and sidewalks. Shrubs shall not block signs, utilities, utility meters or any other facilities located within the work areas.

Shrubs shall not block access to controllers or electric valves and shall be pruned to minimize blockage of irrigation head spray patterns. Shrubs which may restrict visibility, such as those adjacent to left hand turn lanes or those within 100 feet of any intersection shall be kept within the height range of 12” – 24” as measured from the street level.

GROUNDCOVER
Turf Type Spring Height Summer Height
Ryegrass 2.0” 3.0”
Bermuda 1.0” 1.5”
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1
Groundcovers such as but not limited to, gazania, rosemary etc., shall be kept trimmed behind top of curb lines, kept off pedestrian walkways, out of curb and gutter areas, kept out of interplant shrubs and trees, trimmed to keep all signs, poles, guardrails, and utility meters clear, and kept from encroaching in any way into private property or onto private property fences.

Grasses, weeds, sucker growth, or any other growth shall be removed from groundcover to maintain a neat and clean appearance. Groundcover which may restrict visibility, such as those adjacent to left hand turn lanes or those within 100 feet of any intersection shall be kept within the height range of 12” – 24” as measured from the street level.

The Consultant shall clear sidewalks and roadways of plant material after cutting to maintain a clean, neat appearance. All leaves and debris are to be picked up and disposed of by the Consultant . No leaves and debris are to be blown into planters, streets, gutters etc.

TREES
Trees which are staked shall have supports kept in good repair. Any broken or damaged supports or ties shall be replaced as soon as possible. Staking shall remain in place until trees are fully capable of self-support at which time they are to be removed. Stakes and ties shall remain on tree roses at all times. Trees which have low hanging, diseased, dead or broken branches shall be trimmed by the Consultant . Branches overhanging traffic lanes shall be kept side trimmed to face of curb line and to a height of 14 feet. Branches overhanging pedestrian routes shall be kept trimmed to a height of 8 feet above walkway level. All pruning work by the Consultant must comply with the latest ANSI Standards.

Any tree stakes, tree ties, and/or guy wires needing replacement shall be replaced with new materials at the expense of the Consultant . Nursery stakes are not an acceptable form of staking. If a tree does not currently have a tree well, the Consultant shall cut one out. Mulch shall be placed at a 16” diameter around the base of the tree to eliminate contact with string trimmer. This 16” area shall be maintained free of grass and weeds.

All trees shall be pruned by qualified personnel using horticulturally sound methods with ANSI Standards. Trees shall be pruned to develop a structurally sound shape and a healthy, natural appearance. No excessive pruning or stubbing back will be allowed. Sucker growth originating at the trunk or root zone shall be removed.

Trees knocked down by vehicular accidents or trees and large limbs blown down and blocking traffic lanes shall be immediately reported to the City, which shall have responsibility for cleanup of such trees and large limbs.

Anytime personal property of a motorist or pedestrian is damaged due to falling trees or limbs, the Consultant shall notify the City Police Department immediately as well as the City Designee. Any small branches which fall or are blown from median plantings, causing no damage, shall be removed and disposed of by the Consultant .

When trees are newly planted, the preferred method of irrigating is using a spiral of drip line emitters. As the tree grows, the Consultant shall open the spiral to the dripline to encourage roots to grow outward. The spiral shall be staked in place and covered with mulch.

LEAF LITTER/BARK MULCH
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1
Leaf litter shall be mulched with a mower throughout the year. Large concentrations of leaves may require pickup at the City’s discretion. Rakes are preferred for leaf litter removal over blowers. Leaf litter shall not be allowed to accumulate to the point that it will damage or kill turf.

Leaf litter that is removed from turf shall either be chopped and used on-site or transported to a plant debris recycling facility. Leaf litter on mulched sites such as the medians, shall be blown in a pile and picked up.

Bark mulch shall be replenished at a minimum depth of 4”, and a minimum of once a year at all sites where it currently exists, and more if needed. Mulch shall be supplied by the City.

Sites with rubber mulch (Grand Ave Medians etc.) shall continue to be refilled with rubber mulch which will be provided by the City.

IRRIGATION
Irrigation shall be accomplished using automatic or manual irrigations systems at the majority of the sites. Consultant shall be responsible for monitoring irrigation system malfunctions or leaks and repair shall be made immediately if possible and at best, within one week. If the repairs are not made immediately, the irrigation is to be turned off until the repairs are made so that water is not continually lost. If the Consultant fails to repair irrigation leaks reported or otherwise after one week, the Consultant will pay $25.00 dollars per day, per site until the repairs are complete.

Due to water restrictions, automatic controllers shall be programmed for watering between the hours of 10.00pm and 6:00am only. During the summer months watering may occur up to three times per week. All other times, the City waters approximately 1–2-day days per week, depending on the type of irrigation and plant material. Automatic controller programs shall be adjusted to compensate for changes in the weather and site conditions. If the weather prediction is at 70% of chance of rain, Consultant shall turn the system off. Excessive run-off of water must be avoided. Water shall not be allowed to pond or create a water-logged soil condition.

Wasting of water or use of City furnished water for means other than those directly related to maintenance of this project shall be prohibited.

Precautions shall be taken to prevent water from wetting pedestrians, vehicles and pavement.

Any soil washed onto pavement shall be cleaned up and any eroded areas shall be filled in at the Consultant ’s expense.

MANUAL WATERING
If the irrigation goes down for any reason, the Consultant is responsible to manually water the site until the irrigation restores the system.

IRRIGATION SYSTEM MAINTENANCE
Most of the City’s irrigation systems are maintained using the Rain Bird IQ System.

Finkbiner Park and Louie Pompei Memorial Sports Park are maintained using the Rain Bird Maxicom System. There are a number of battery-operated clocks as well as one solar clock that are not a remote system. The Consultant will work directly with the City to establish clear guidelines as it relates to these weather-based systems. The controllers at each site shall be DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1
inspected by the Consultant monthly. The Consultant shall coordinate with the City to ensure that the irrigation systems are properly set to avoid over-watering, especially days prior to scheduled mowing. It is the Consultant ’s responsibility to ensure that the system is operating correctly and that there is adequate coverage. All irrigation mechanisms shall be kept cleaned to ensure that the irrigation heads are not being blocked and the irrigation heads are adjusted to maximize coverage and minimize overspray and watering onto the roadway or pedestrian pathways.

All electric valves shall be kept flushed clean of sediment and debris and shall be maintained in proper working order. Valves shall be kept well-adjusted to ensure efficient operation of the irrigation system. The Consultant shall also keep the controllers/boxes clean and free of insects and dust and shall make any and all necessary repairs or replacements. The Consultant s responsibility begins after the backflow device and includes, flow sensors, master valves etc.

Drip system filters shall be cleaned at least every three months.

Any and all irrigation parts such as sprinkler heads, emitters, valves etc., that are repaired/replaced must be consistent with what is currently in place. When making repairs to sprinkler heads and drip emitters, they must be the same at each section to ensure that we get the most accurate flow readings.

The Consultant shall be responsible for general maintenance of the irrigation system including inspection, maintenance and repairs, piping, wiring, spray heads, drip irrigation, electric valves, and automatic controllers. All irrigation parts and materials which are damaged or broken must be fixed by the Consultant and shall be reported to the City monthly. The Consultant is responsible for any damage caused by the Consultant or any unknown entities. If the City makes any irrigation repairs due to lack of timeliness on the part of the Consultant , the cost including parts and labor shall be charged against the Consultant ’s monthly account.

No modifications may be made to the existing automatic irrigation system without express written approval of the City (designee). Approved changes shall be noted by the Consultant on a copy of the Irrigation plan and submitted to the City within five (5) working days of the completion of the work.

In the event of a drought condition, the City shall have the authority to modify the watering requirements described in these specifications. The City shall notify and meet with the Consultant to discuss any possible impacts the modified watering schedule may have on the Consultant ’s obligation to provide excellent services.

PLANT LOSS
It is one of the Consultant ’s prime responsibilities to prevent loss of plants caused by pests, diseases, insects, soil conditions, nutrient, micro-climatic conditions, improper planting, or problems in watering do to broken irrigation.

Consultant agrees to be continuously alert in locating and defining problems and agrees to exercise prompt and proper corrective action.

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Consultant agrees to replace, at the Consultant ’s cost, any dead, stunted, or damaged plantings that are the result primarily of the Consultant ’s negligence. Plants lost from Consultant ’s negligence shall be replaced, at the Consultant ’s expense, within thirty (30) days of discovery.

Replacement plants shall be comparable in size to the lost plant up to a maximum size of a twenty-four (24) inch box, or if smaller, the size shall be approved by the City.

The Consultant shall not be held responsible for plant losses due to maladies beyond the Consultant ’s control; this includes, but is not limited to, disease or insect attack for which there is no legal recommended control, acts of vandalism, earthquakes, fires, storms and related events. Consultant shall report all such conditions to the City in writing within seventy-two (72) hours of occurrence and submit a proposal for the work or repairs along with the costs.

The Consultant shall obtain City’s written permission/direction or authorization prior to proceeding with the work. Failure to notify the City within 72 hours of occurrence will result in replacement at the Consultant ’s cost as if the cause was Consultant negligence.

The City shall approve all replacement plants that differ in species. However, it is agreed that replacing plants shall not be used by the Consultant as a substitute for proper care. The City will consider Consultant negligence a major breach of contract with full responsibility for costs and losses.

Dead plants and those in a state of decline shall be brought to the City’s attention immediately.

All new plant material and irrigation installations or repairs shall be guaranteed for a period of ninety (90) days for unhealthy plant installation and/or poor workmanship. Exceptions include damage or death of plant material due to wind or storm, or vandalism, theft, or other willful acts over which the maintenance Consultant has no control. Existing plants shall be replaced by Consultant if they die due to Consultant ’s negligence. All replacement plants and materials shall be inspected and approved by City prior to installation.

WEED CONTROL
All areas within the work sites are to be always kept free of weeds and volunteer tree growth.

This includes but is not limited to, all bare dirt areas and any weed growth within ground cover, shrub plantings and cobblestone/hardscape areas in all the Consultant management zones.

Pedestrian walkways, medians and other hardscape areas are to be always kept weed-free; this includes the area that extends two feet from face of curb into the street area. Volunteer tree growth shall be removed by the Consultant as part of this contract paying attention to removal to include root system, rather than flush cut. If the plant is too large, herbicides can be used to ensure complete removal
Weed control shall be practiced in all turf areas; weed control in the turf areas is only to be done using properly registered pesticides for turf grass. The level of weed control shall be at least adequate to eliminate all weeds. Any weeds which are removed by hand shall be removed in a manner which leaves the ground surface level and saves the existing turf in place.

Weeds shall be removed from against fences, trees, and other obstructions. If the City determines that mowing practices or the condition of the weeds does not provide adequate mulching, the Consultant is to remove the mulched weeds. The removed weeds shall be disposed of properly.

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The Consultant shall comply with all rules, regulations, and license requirements of the California Department of Pesticide Regulation, the Department of Health, the Department of Industrial Relations and all other agencies which govern the use of pesticides required in the performance of work on the Contract.

SPRAYING
The Consultant shall perform spraying on City properties to prevent weed growth. Spraying shall consist of (1) use of a pre-emergent herbicide to prevent weed growth during the growing season following application, and (2) use of a systematic herbicide to kill re-growth and/or summer weeds. Soil sterilants may not be used unless directed by the City.

It shall be the Consultant ’s responsibility to apply herbicides as necessary to keep all properties appropriately free of weeds throughout the year. Weeds shall not exceed a maximum two (2) inches in height at any time throughout the year. It is the Consultant ’s responsibility to eliminate all weeds regardless of what type they are.

It shall be the Consultant ’s responsibility to determine the most appropriate times of the year to apply herbicides, fungicides, and pre-emergents. The Consultant must notify the City prior to any application of any registered pesticide a minimum of one week prior to the pesticide treatment.

It shall be the Consultant ’s responsibility to independently monitor all contract areas and perform touch-up spraying as needed anytime weed growth occurs. Monitoring shall at a minimum include a weekly physical inspection of all sprayed areas.

The Consultant shall use the necessary equipment to accomplish the work in a satisfactory manner. The Consultant shall arrange operations so that the herbicides will not be distributed beyond the limit of property sprayed. The Consultant shall apply the herbicides using nozzles and pressure necessary for a proper application. The Consultant shall supply water for the chemical mix.

The materials used by the Consultant must be of such composition and of sufficient strength to kill weeds but may not sterilize the soil for a period in excess of one year following application.

The chemicals used shall not be toxic or harmful in any manner to animals or human beings when used in the prescribed manner. The materials used shall not harm desirable vegetation such as trees or turf. The materials used shall not be flammable or leave an oily residue that will discolor or leave a slippery film on sidewalks and curbs. The City may at any time during the spraying operation take samples to check materials being used. Upon request, the Consultant shall provide the City with information regarding chemicals applied to specified locations.

In addition, the Consultant shall upon request provide the City with specimen labels of chemicals applied. In the event the treatment is not effective, the Consultant will be required to remove all growth from the area within the limits of the spray application.

FERTILIZERS –SHRUBS & PLANTS
Fertilizers shall be applied one time per year, and in most cases only as needed. The final decision will be made by the City Representative. All fertilizer applications are to conform to the California Food and Agricultural Code. Commercial fertilizers shall be complete fertilizers DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1
furnishing the required percentages of nitrogen, phosphoric acid, potassium, and other necessary micronutrients as needed to keep plants, and shrubs in a healthy and vigorous growing condition.

PEST MANAGEMENT
All landscaped areas shall be maintained free of disease and harmful insects/pest without compensation beyond the base bid. The City of Glendora seeks to control pests without harming non-target organisms, or negatively affecting air and water quality and public health.

The Consultant shall give preference to reasonably available non-pesticide alternatives when conducting pest management activities on City property and public rights-of-way. Chemical controls should only be applied when monitoring indicates that preventative and non-chemical methods are not keeping pests below acceptable levels.

When pesticides are required, the least toxic and the least persistent pesticide that will provide adequate pest control is applied. Pesticides should not be applied on a prescheduled basis. The Consultant may employ Integrated Pest Management (IPM) practices when controlling pests.

IPM uses cultural, mechanical, physical, and biological control methods before using pesticides.

All shrubs shall be kept free of spiderwebs at all times.

TRASH, LEAVES AND DEBRIS – COLLECTION AND DISPOSAL

1. Trash, leaves and debris from landscape maintenance operations, blown by the wind or deposited by persons or animals shall be collected a minimum of once per week but more often if needed.

2. Paper, trash, cans, bottles, and animal waste etc., shall not be dumped on site in trash dumpsters, but shall be disposed of offsite in a legal manner at Consultant 's expense.

3. Leaves, grass clippings, branches, weeds, and all other landscape debris accumulated from the landscape maintenance operations shall be collected and properly disposed of the same day it is accumulated.

4. Green waste requirements of the State of California and the City of Glendora apply to this contract.

5. The City will provide a site for the Consultant to store an Athens bin at their expense.

The Consultant will be responsible to get rid of their waste. All excess material shall become the property of the Consultant to be legally disposed of as the Consultant sees fit. The City will not reimburse the Consultant for any fees incurred.

TRASH ENCLOSURES
All trash enclosures shall be cleaned on a weekly basis. Containers shall be pulled out and the areas swept clean or blown with backpack blower to ensure cleanliness. Consultant shall pressure wash if extensive soiling conditions exist.

PARKING LOTS - SWEEPING
Parking lots are to be kept free of debris, weeds and litter in order to maintain a neat and clean appearance. The Consultant shall clean parking lots at least once a week, but more often if DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1
necessary. All parking lots including the Village on Glendora Ave. are to be swept by 7:00am, using a street sweeper/truck. Blowers are not to be used for parking lots.

HARDSCAPE AND COURTS

1. Hardscape includes sidewalks, stairs, asphalt, pathways, basketball courts, tennis courts, the skate park etc.

2. All hardscape areas will be swept and inspected for hazards or deficiencies weekly.

All grass clippings and other debris from maintenance tasks will be removed the same day they occur. All hardscape areas will be kept free of weeds.

3. All Decomposed Granite (DG) paths will be raked and leveled weekly and watered and tamped firm as needed. DG will be imported as needed throughout the year based upon park inspections. All imported DG will be leveled, watered in and tamped firm until capacity is reached. DG will be provided by the city.

4. Basketball, volleyball, and tennis nets shall be replaced by the Consultant as need.

Materials shall be supplied by the City.

VOLLEYBALL COURTS
The sand of the courts shall be rototilled on a bi-annual basis. If there are holes that were created at any given time, Consultant shall level out at the next maintenance visit. Nets shall be replaced by Consultant as needed. Materials shall be supplied by the City PLAYGROUNDS AND PICNIC AREAS Pour in place (PIP) surfacing shall be cleaned of any loose debris on a weekly basis. On a quarterly basis, porous surfaces shall be vacuumed to clear the permeable openings.

1. Playground surfacing in every playground will be raked and screened weekly as soon as possible prior to completing park policing.

2. Playground surfacing will be pulled into all low areas near swings, slides, etc. and leveled weekly.

3. Playground surfacing and other debris on all hardscape and protective surfaces will be swept up and removed.

4. Consultant will visually inspect all playground equipment weekly for any vandalism or other obvious damage and will repair or secure the area and immediately report the situation to the city.

5. The City shall contact manufacturer for warranty and/or will supply the parts needed for Consultant to make repairs. Consultant shall secure the area and will check regularly to ensure efforts to secure are intact.

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6. No pesticides will be used in any playground. Playgrounds will be kept free of weeds and other pests by mechanical methods only.

7. Playgrounds shall be inspected monthly using the City’s playground inspection template or the Consultant ’s template upon approval.

SITE SPECIFICATIONS
Finkbiner Park
Pine needles shall be blown off the roof of the Legion building and gutters are to be cleaned on a quarterly basis and additionally following wind events and/or prior to rainy season.

The Bandshell area and Picnic Sites with hardscape shall be pressure washed monthly.

Bandshell area turf shall be renovated once per year in April or May per the guidelines in this document under Turf Renovation. Fencing shall be provided by Consultant to ensure the area is isolated from pedestrian traffic.

Centennial Heritage Park
The entire site shall be kept weed free, from the gate on the west at the end of Mauna Loa Ave. to the end of the Citrus grove on the east.

South Hills Dog Park
On a weekly basis, the areas shall be monitored for feces and removed immediately. Any feces, toys or balls left behind shall be removed and discarded. The walking paths shall be monitored for holes and tripping hazards. Holes shall be filled with DG immediately.

Walking paths shall be free of mulch or other debris.

The dog areas shall be renovated twice a year during the entire months of April and November. The areas shall be closed to the public to allow the turf cultural practices to take place. Timeline of events and items to be addressed shall be coordinated with the Consultant and the city designee. The turf shall be renovated per the guidelines in this document under Turf Renovation. The small dog area shall be overseeded and the sod shall be replaced in the entire large dog area. If it is determined that sod is needed in barren areas within the small dog area, Consultant shall provide labor. City shall provide the materials for the renovation which include sod and seed only.

The artificial turf shall be pressure washed to remove any DG build up and to disinfect from urine smells, etc. during the renovation period. If infill is needed, organic types shall be used and provided by Consultant . Dog silhouettes on the fence, shade structure, and all benches shall also be pressure washed to ensure cleanliness. All DG and rock dust pathways shall be refreshed with water, stabilizer and compaction.

Louie Pompei Sports Park
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All hardscape within the park shall be swept clean or blown using a backpack blower on a weekly basis, including the plaza, dug outs, stadium seating and stairways. On a quarterly basis, hardscapes will be pressure washed, paying special attention to the BBQ area and stadium seating areas of all fields.

Field #3 consists of artificial turf with rubber infill. The Consultant shall maintain the field on a bi-weekly basis. Care for the synthetic turf requires use of a static brush for general infill leveling and to stand up grass fibers. A mechanical sweeper or other specialty synthetic turf cleaning equipment should be used to remove surface debris.

Metal, wire bristles and 6-wheel vehicles are prohibited from being used. The vehicle speed should be low and sharp turns must be avoided. High-wear areas will require additional attention. The surface should be brushed in several alternating directions in consecutive activities, but generally in the direction of the individual panels to avoid crossing over main stems. The optimum brush height depends on the model and type of equipment. The brush must not be set so low that it digs into the turf pile or backing thus damaging the turf. It is most effective to brush the surface when it is dry. Infill material will be replenished by Consultant on an annual basis but more often if needed. The City shall supply the materials.

Sandburg Park and Manooshian Park
Areas of maintenance are indicated on the included site plans for these two parks.

Irrigation is not included as part of the maintenance. The School District maintains all irrigation and controllers.

Track Maintenance

1. Tracks will be maintained to the satisfaction of the city designee.

2. Drain holes will be clear to allow for proper drainage.

3. Depressions caused by vehicles, bicycles, or foot traffic are to be filled and leveled. The city will provide the track surface material.

4. Track shall be leveled with a slight slope to allow drainage.

5. The track shall be cleared of weeds and litter once each week.

6. Track shall be leveled and dragged on the first Monday of each month.

Turf/Plants/Shrubs and Groundcover
These are to be maintained in accordance with the maintenance outlined in this scope of work.

Banks

1. Banks to be controlled are indicated on Site Plans for Sandburg Park and Manooshian Park.

2. Banks are to be weed free and clear of trash and debris.

3. The Consultant is to notify the school district and the City designee at least one week in advance of any spraying at these two sites.

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4. The Consultant shall be responsible for the trees and shrubs on the banks following the guidelines in the Maintenance of Trees and Shrubs section in this scope of work.

Drainage Sumps

1. The catch basins around the track areas shall be clear of debris to allow for free flow of water.

2. Drainage holes in the track shall be clear of debris to allow proper drainage.

3. Catch basin grates shall be clear of debris to allow proper drainage. Catch basins shall be flushed out once a year. There are 4 on the grass field and 4 on the outside of the track.

Par Course/Sand Box Areas

1. Par course areas shall be cleared of debris and weeds once a week.

2. Consultant shall inform the City within 24 hours if there is any damage caused to the par course equipment areas.

3. The Consultant shall replace at their own expense damaged par course equipment caused by Consultant ’s negligence.

4. Decomposed granite shall be raked evenly once each month.

Manooshian Park, Finkbiner Park and Crowther Teen Center Tennis Courts
All tennis courts shall be blown free of dust and debris weekly and kept weed-free at all times. The tennis courts shall be power washed bi-annually and all work is to be completed by 8:00 am. Excess water is to be pushed onto nearby landscaped areas or sucked up. There is to be no standing water left on the courts. The city designee shall be notified a minimum of two weeks in advance so that signage can be posted.

Bonnie Cove Trailheads Parking Area
Trash and weeds shall be controlled in the manner outlined in this document.

Specific plant material to be controlled in this area include mustard varieties. There is no irrigation, therefore the plants and trees must be watered manually in the manner outlined in this document; mulch application specifications also apply.

Big Tree Park
This tree’s buttress roots collect water after each rain event. Consultant shall remove this water immediately to avoid harboring insects and disease. Sponges shall be used to remove excess water.

RAIN & WIND EVENTS
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During rain events, mowing and all activities that would adversely impact soil conditions should be postponed. The Consultant shall be responsible for identifying any hazards and ensuring those hazards are mitigated within the scope of work. Standing water that collects and does not easily run off shall be pumped out.

A minimum of two, three-man crews shall remain in the City to patrol all sites and provide clean-up, remove downed limbs, clear drains etc.

TRAFFIC CONTROL
Consultant shall:

1. Perform all work, as required, according to most current Work Area Traffic Control Handbook (WATCH) manual.

2. Maintain clear ingress and egress areas including, but not limited to, sidewalks, vehicle travel lanes, driveways, etc. at all times unless the immediate work prohibits such clearance.

3. Not close or delineate traffic lanes between the hours of 7:00 a.m. and 7:00 p.m. without prior CDR authorization.

DAMAGE CONTROL
Consultant shall:

1. Protect materials, products, facilities, utilities, and the like against damage at all times during work performance.

2. Make repairs, at Consultant ’s sole expense, for Consultant -attributed damages within 24-hurs of the damage occurrence, except utility lines, which shall be repaired the same working day. Consultant ’s failure to make repairs with time allowance may cause the city to make the repairs and back-charge the Consultant , or deduct from invoices due, the repair costs, plus an administrative charge of 15%.

3. Verify and locate any underground systems (i.e., utility lines) and take all reasonable precautions when working in the designated work areas.

4. Contact underground alert at least two (2) working days prior to digging for line locations. Report any damage or problems immediately to the CDR. If Consultant discovers something unexpected, or a unique problem occurs, work must stop and immediately contact the city designee.

5. Do no perform any work upon private property without the consent of the property owner and the CDR.

6. When damage does occur, make repairs in accordance with the appropriate building codes and permits.

RIGHT OF WAY (ROW) WEED ABATEMENT
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Consultant is responsible for weed abatement of the main thoroughfares as well as various other streets. Maintenance typically includes the sidewalk out to the curb and gutter and ends where the gutter meets the asphalt. All areas are to be abated a minimum of four times per year, with some areas requiring more attention.

1. The ROW which includes the tree wells shall be free of weeds, leaves and debris.

2. Trash and illegal postings are to be removed from trees, lights post etc.

3. Weeding is to be done along fence lines, parkways, and tree wells.

4. Suckers and tree sprouts are to be removed from the trees.

5. Storm drains are to be cleared out making them free of any debris.

6. The city does not plant grass or any plant material in the parkways therefore, these things do not need to be maintained. Anything impeding foot traffic along the sidewalk shall be cut back to allow for a free path of travel.

WEED ABATEMENT + BRUSH CLEARING
The City’s goal is 100% clearance. All sites outline in this section shall be completely cleared of brush, weeds, debris etc. However, in cases where it is not feasible to clear the entire parcel, due to lack of accessibility, the below criteria may be used.

The Consultant shall complete clearance of all sites two times per year (April and September). The maintenance plan may include various methods such as mechanical, chemical, livestock etc.

1.01 All Trim any grass, groundcover and herbaceous weeds to no higher than three (3) inches above the ground.

1.02 All flammable fuels shall be removed in accordance with the direction given by the Los Angeles County Fire Department. CONSULTANT shall be responsible for the removal of any dry ground cover and shrubbery.

1.03 All flammable vegetation identified as a fire hazard shall be mowed or cut to a stubble height of three (3) inches, for thirty (30) feet around any structure or fifty (50) feet from high hazard areas (County of Los Angeles Fire Code 325.2.1(2), 325.2.2).

1.04 Thin remaining vegetation for the next one hundred seventy (170) feet, for a total of two hundred (200) feet, around any structure by clearing, trimming, thinning, pruning lower branches, and removing flammable vegetation. For high hazard areas, this distance can be increased to a maximum of 200 feet (County of Los Angeles Fire Code 325.2.1(2), 325.2.2).

1.05 Dry weeds, brush, and vegetation within two hundred (200) feet from a home or other structure and ten (10) feet from a road shall be pruned to maintain size and minimize potential fuel that may add to brush fires
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1.06. Specimen native trees, and shrubs, are permissible, provided that they do not form a means of transmitting fire to any structure (County of Los Angeles Fire Code 325.2.1(2).

All specimens shall be placed a minimum of fifteen (15) feet or three (3) times their diameter from other specimens, structures, or surrounding native brush.

1.07 Access roads shall be maintained with a minimum of ten (10) feet of brush clearance on each side. Fire access roads shall have an unobstructed vertical clearance to the sky. Trees overhanging fire access roads shall be maintained to provide adequate vertical clearance (County of Los Angeles Fire Code 325.10, 503.1.1, through 503.6).

1.08 It is required that all trees and shrubs shall be maintained free of dead wood and litter. Shrubs must be trimmed up from the ground one third of their height. Trees shall be trimmed up a minimum of six (6) feet or one third their height up to forty (40) feet.

1.09 Care shall be taken when trimming trees during the nesting season of native bird species. Upon discovery of a bird nest, contact the CITY designee for direction.

1.10 Proper fire suppression devices shall always be required on site by each crew working on this project.

1.11 All clippings must be hauled away at the end of each day or completion of the parcel.

1.12 CONSULTANT shall fully comply with weed abatement standards as determined by the Los Angeles County Department of Agricultural Commissioner/Weights and Measures.

LIVESTOCK MANAGEMENT
Livestock will be limited to sheep and goats depending on the targeted vegetation.

Livestock will be managed in accordance with CITY OF GLENDORA’s targeted grazing objectives.

2.01 Livestock Numbers: It is expected that livestock numbers within the grazing period, and on an identified grazing property, will approximate between 50 and 200 animals depending on Grazing Property size, forage availability and targeted grazing objective.

Livestock numbers and species or sheep/goat combinations may need to be adjusted by the Consultant and as agreed to by CITY OF GLENDORA based upon available forage and as needed to meet the grazing objectives as identified.

2.02 Saturated Soil Conditions – Levee Infrastructure: Grazing shall not be performed when soils are saturated, often following precipitation events where rainfall exceeds 0.5 inches over a 3-day period. Following a saturating rainfall event, the Consultant , in consultation with the Agency, shall take reasonable measures to ensure any levee, seepage berm or maintenance access road is not unduly damaged by livestock by temporarily reducing the size of the herd, and moving, or containing the herd to a prescribed, less sensitive location.

2.03 Livestock Health: All livestock utilized will be up to date on their vaccinations.

2.04. New Noxious Weeds: The Consultant , to the extent feasible, shall mitigate the possibility of introducing new noxious weeds onto any designated Grazing Property.

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2.05 Livestock Death: If any animal dies during the grazing season, it shall be disposed of offsite at a proper disposal facility within 2 hours or less.

2.06 Livestock Movement: If livestock are requested to be removed from or confined within the designated Grazing Property (e.g., in the case of a soil saturating precipitation event), the requirement will be accomplished within a two (2)-day period. If the Consultant is non-responsive to the Agency’s request, damages will be assessed and borne solely by the Consultant and the contract may be canceled with no refund of fees to the Consultant . Movement of livestock shall be by the most efficient means available.

No livestock shall be allowed or moved by foot on any public road or adjacent private property.

2.07 Public and Private Property: The Consultant shall respect public and private property boundaries at all times.

2.08 Livestock Trespass: The Consultant will be expected to observe and manage all livestock daily, or as appropriate, and remove or return trespass livestock as needed. All livestock are deemed trespass if Consultant ’s livestock are outside of designated Grazing Property or if other livestock are inside of the Grazing Property. The Lessee must respond to any request to move trespass livestock within 2 hours.

2.09 Fences and Gate: The Consultant shall use temporary electric fence to control livestock on and within designated Grazing Properties. The Consultant shall be responsible for maintenance and repair of all electric fences, gates, or other improvements within any designated Grazing Property. The Consultant will also be responsible for maintenance and repair of existing fences, gates or other improvements within any designated Grazing Property, prior to throughout the grazing period. All fences and boundary fences must be maintained to a level that will ensure livestock are confined to allowable areas prior to release of livestock and during period of use. The Consultant shall use electric fence or other means to exclude livestock from portions of the property, including sensitive habitats such as wetlands, stream channels and banks.

2.10 Livestock Watering: The Consultant shall be responsible for watering and providing watering infrastructure necessary for livestock operations within designated Grazing Properties. CITY OF GLENDORA will identify potential known water sources where present but is not responsible for ensuring water sources or availability.

2.11 Livestock Services Inspection: The Agency shall provide overall contract oversight, review and evaluation of this agreement and the Consultant s performance. The Consultant shall provide appropriate livestock (sheep/goats) and will follow the prescriptions of the Exhibits and any other mutual agreements to provide services or supplies that may become necessary. Livestock numbers may need adjustment by the Consultant based upon available forage and as needed to meet the grazing objectives of the designated Grazing Property.

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CITY OF GLENDORA LANDSCAPE MAINTENANCE STANDARDS
The following standards are referenced from the City of Glendora Landscape Maintenance Standards and rated as “Meets Standards”.

Section 1 Weekly Maintenance

1.1 All sites are to be maintained weekly unless otherwise discussed and agreed upon by the City in advance.

Section 2 Turf Maintenance

2.1 General Use Standard

2.1.1 All turf areas will be mowed on a weekly basis.

2.1.2 Turf will be healthy with an even surface and uniform, deep green color.

2.1.3 Turf will not exhibit bare spots.

2.1.4 Turf will be pest-free.

2.1.5 Shall be maintained in accordance with Turf Maintenance Section 2.2, Irrigation

2.2 Turf Care

2.2.1 Mowing

2.2.1.1Height of cut (in inches) for high-traffic grasses.

Turf Type Spring Height Summer Height
Perennial Rye 2.0” 2.5”
Tall Fescue 2.0” 3.0”
Bermuda 1.0” 1.5”
St. Augustine 2.0” 2.5”
Kikuyugrass 1.5” 2.5”
* If over seeded with perennial rye, keep at 2 inches.

2.2.2 Edging

2.2.2.1 Complete site edging of, curbs, planter beds, sprinklers, valve boxes, meter boxes, etc., shall be performed to ensure the site looks groomed and complete.

2.2.3 Verticut

2.2.3.1 To relieve thatch, turf is to be verticut/aerated in September/October before it is over seeded.

2.2.4 Weeds

2.2.4.1Turf shall be weed free at all times.

2.2.4.2 Cobblestone/hardscape shall be weed free at all times.

2.2.5 Reseeding or Sod Replacement

2.2.5.1Reseeding/over seeding or sod replacement shall be done at all turf sites in September/October and on an as needed basis to meet standards.

2.2.6 Fertilizer

2.2.6.1 Apply at a minimum, four times per year to maintain standard.

2.2.6.2 All applications to be balanced fertilizer with nitrogen, phosphorous, and potassium (NPK) based on site-specific soil analysis. Micronutrient applications may be applicable.

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2.2.6.3 Separate applications for trees, shrubs and flowers as needed to maintain standard.

Section 3 Irrigation

3.1 General

3.1.1 Shall be checked every week at each site to meet standard and not waste water.

3.1.2 All systems will comply with State and local laws regarding backflow prevention and protection of the public water system.

3.1.3 All controllers that are on the central system shall be used to their fullest programming capability.

3.1.4 Irrigation system monitored locally or by Rain Bird IQ Central Control Platform.

3.1.5 Irrigation preventative maintenance system checks shall be done as needed; all zones will be checked for operation, and repairs made immediately.

3.1.6 General inspections of turf and plant materials shall be done routinely for signs of stress or damage.

3.2 Delivery

3.2.1 Irrigation systems will deliver optimum water to each plant type at the lowest cost with maximum resource conservation.

3.2.2 Water will be delivered during non-use hours.

3.2.3 Each station shall be adjusted to meet the needs of the specific site unless authorized by the City, as well as, adjusted due to weather conditions.

Section 4 Disease and Pest Control

4.1 Turf, trees and landscaping shall be disease and pest free. Any signs of stress or damage to trees, turf or planting materials and/or a direct bother to the public or its safety, shall be corrected by utilizing one of the three (3) steps indicated:

Preventative ~ a scheduled chemical or cultural program designed to prevent significant damage.

Corrective ~ application of chemical or mechanical controls designed to eliminate observed problems.

Integrated Pest Management ~ withholding any controls until such time as pests demonstrate damage to plant materials, or become a demonstrated irritant or safety concern to the public, such as in the case of wasps, ants, gophers, etc.

Section 5 Beds, Hedges, and Ground Cover

5.1 General Standard

5.1.1 Fertilization, irrigation and cultivation (when applicable) shall be adjusted to serve the requirements of the plant species.

5.1.2 Shall be healthy, attractive plants that lend variety and interest to the landscape.

5.1.3 Bark mulch shall be placed around plants and maintained at a minimum once a year and on an as needed basis.

5.1.4 Beds, ground cover, and hedges shall be maintained to provide secondary functions such as barriers, animal habitat, or dust and erosion control.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1

5.1.5 Irrigation timers shall be coordinated with scheduled use and maintained incompliance with Irrigation standards in Section 3.

5.1.6 Removal and Replacement

5.1.6.1 All failed or damaged plant materials shall be removed and replaced within thirty(30) days of notice, unless determined by the City to delay replacement. The replacement plant shall be the same size and species as the damaged or failed plant, if possible. The City shall approve replacement of plant materials not meeting these specifications.

5.1.7 Litter and Debris Removal

5.1.7.1 All plant beds shall be maintained free of trash and debris at all times.

5.1.8 Weed Control

5.1.8.1 Plant beds shall be free of weeds and shall be weeded as needed to meet standard.

5.1.9 Trimming

5.1.9.1 All shrubs shall be pruned as needed to meet the intent of the landscape design. Ground cover shall be edged as needed to keep plant growth from extending beyond curbs, sidewalks, buildings, and turf areas. Ground cover in medians shall not be allowed to extend beyond the curb or sidewalk.

5.2 Flower Beds

5.2.1 Shall be maintained in accordance with the standards listed in Beds, Hedges, and Ground Cover Section 5.

5.2.2 Show no blank spots during season without authorization from the City.

5.2.3 Maintained in compliance with Section 4 related to Disease and Pest Control.

5.2.4 Dead heads, blank spots, and other defects shall not detract from decorative nature of the plantings.

5.2.5 Plantings shall be rotated as needed, to continue color and interest.

Minimally, on a seasonal schedule in areas of high use or high visibility and semi-annually in low use, low visibility areas.

5.2.6 Irrigation timers shall be coordinated with scheduled use and maintained in compliance with Irrigation standards in Section 3.

5.3 Shrub Beds, Hedges, and Ground Cover

5.3.1 Shall be maintained in accordance with the standards listed in Beds, Hedges, and Ground Cover Section 7.

5.3.2 Maintained in compliance with Section 4 related to Disease and Pest Control.

5.3.3 Shall be free of invasive shrub and tree species.

5.3.4 Irrigation timers shall be coordinated with scheduled use and maintained in compliance with Irrigation standards in Section 3.

Section 6 Trees

6.1 General Standards
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 A-1

6.1.1 Shall provide shade, wind breaks, sound attenuation, and otherwise enhance he park setting.

6.1.2 Maintained in compliance with Section 4 related to Disease and Pest Control, and
Section 3 related to Irrigation standards.

6.1.3 Trees shall conform to the general shape and height of the species:
significantly deformed specimens shall be removed.

6.1.4 Weed Control

6.1.4.1 Mechanical grass trimming around trees shall be accomplished in way that will not scar the trunk in any way. No chemical removal of turf and eds is permissible under drip line.

6.1.5 Mulching

6.1.5.1Bark mulch shall be placed around tree and maintained on an as needed basis.

6.1.5.2Well defined radius around the tree, free of weeds and turf – minimum three (3) foot radius, maintaining one to two (1-2) inch clearance from the perimeter of the trunk.

6.1.5.3Mulch shall be replaced as needed at Laxford

6.1.5.4Wood mulch shall be replaced as needed at the Glendora & Foothill and Glendora & Bennett Planters.

6.1.6 Trimming

6.1.6.1 Tree limbs shall be at a safe height for the uses anticipated in the vicinity.

6.1.6.2 Trees shall not exhibit broken or cracked limbs or other structural damage, and all suckers shall be removed.

6.1.8 Staking

6.1.8.1 Young trees should be properly staked to assist in support until roots are firmly established, especially in wind prone areas. Once firmly established, stakes shall be removed with no protrusion above ground. Trees must be straight.

6.1.8.2 Ties on the stakes shall be checked periodically to ensure they are adjusted properly.

6.1.8.3Tight or damaged ties or stakes shall be replaced or repaired.

End of Scope of Services
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

1. City waives any requirement for the posting of a performance bond.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include
A. Line items for all sites describing the work performed, the number of hours worked, and the rate.

B. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

II. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

LANDSCAPE MAINTENANCE BUDGET & CONTRACT FY 22-23 & BEYOND 4-Year Term

SERVICES ACCOUNTS ANNUAL AMOUNT BID AMOUNT
Contract Services Parks 001.6582.59100 $ 699,576 $ 2,798,304 Open Space Weed Abatement 001.6582.59100.28 $ 87,524 $ 350,096 Contract Services Trees 001.6584.59100 $ 19,044 $ 76,176 Highland/Oak Knoll 1 202B.56500.01 $ 3,396 $ 13,584
GMR/Palm Drive 4 202B.56500.03 $ 3,396 $ 13,584
Hampton/Sunflower 5 202B.56500.05 $ 3,396 $ 13,584
Loraine/ Palm Dr. 7 202B.56500.13 $ 3,396 $ 13,584
GMR/ Boulder Springs 8 202B.56500.08 $ 3,396 $ 13,584
Hidden Springs 16 202B.56500.19 $ 3,396 $ 13,584
Gas Tax (medians) 205.6584.56500 $ 114,852 $ 459,408
ROW Weed Abatement 205.6584.56500 $ 5,604 $ 22,416
BID 231.4390.56500 $ 5,112 $ 20,448
Transportation 255.6584.56500 $ 6,804 $ 27,216
Water Sites 531.6582.59100 $ 18,337 $ 73,348
531.6571.59100 $ 54,251 $ 217,004
531.6584.59100 $ 36,000 $ 144,000
Total Amounts: $ 1,031,480 $ 4,125,920
DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 D-1
EXHIBIT“D”

SCHEDULE OF PERFORMANCE
I. Consultant shall perform all services timely in accordance with the frequency outlined in the RFP.

A. Initial schedule to be provided within two weeks.

B. Complete annual schedule to be provided within 30 days.

DocuSign Envelope ID: 07CD88A7-7037-437D-A130-0D296E8C5B91 AMENDMENT NO. 1

TO AGREEMENT FOR CONTRACT SERVICES

THIS AMENDMENT TO THE AGREEMENT FOR CONTRACT SERVICES
(“Amendment No. 1”) by and between the CITY OF GLENDORA (“City”) and MARIPOSA LANDSCAPES, INC., a California corporation (“Consultant”) is effective as of the 9 th day of
July 2024.

RECITALS
A. City and Consultant entered into that certain Agreement for Contract Services dated June 28, 2022 (“Agreement”) whereby Consultant agreed to provide Landscape Maintenance & Weed Abatement Services;
B. City and Consultant now desire to amend the Agreement to add landscape maintenance of Glendora Unified School District sites to the scope of work; and C. City and Consultant now desire to amend the Agreement to increase the annual spending limit by an additional $510,900 per year for the remaining two year term of the Agreement.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. The Scope of Services set forth in Exhibit “A” of the Agreement shall be amended to include the following services:
“LANDSCAPE MAINTENANCE OF GLENDORA SCHOOL DISTRICT
SITES
Consultant shall provided landscape maintenance services for the eleven Glendora School District sites set forth in the Master Joint Use Agreement between the City and the Glendora Unified School District, dated January 30, 2024 (the “Joint Use Agreement”), to ensure compliance by the City with the maintenance services set forth in the Joint Use Agreement.”
b. 2.1 (Contract Sum) of the Agreement shall be revised as follows:
“Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Five Million Two Hundred Ninety One Thousand Seven Hundred Twenty Dollars ($5,291,720) $4,125,920.00 (four million, one hundred twenty-five thousand, nine hundred twenty Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.”
b. Section II of Exhibit “C” (Schedule of Compensation) of the Agreement shall be deleted and replaced as follows:

Docusign Envelope ID: A6B12003-866E-41E4-9984-28F7312B0FC6 Amendment No. 1 – Mariposa Landscapes (Landscape Maint. And Weed Abatement) 07.09.2024 -2- “II. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

LANDSCAPE MAINTENANCE BUDGET & CONTRACT FY 22-23 & BEYOND Services Accounts Annual
Amount
4-Year Term
Amount
Contract Services Parks 10170580-59100 $699,576 $2,798,304 Open Space Weed Abatement 10170580-59100 $87,524 $350,096 Contract Services Trees 10170580-59100 $19,044 $76,176
Highland/Oak Knoll 1 20370580-54001 $3,396 $13,584
GMR/Palm Drive 4 20370580-54002 $3,396 $13,584
Hampton/Sunflower 5 20370580-54003 $3,396 $13,584
Loraine/ Palm Dr. 7 20370580-54006 $3,396 $13,584
GMR/ Boulder Springs 8 20370580-54004 $3,396 $13,584
Hidden Springs 16 20370580-54007 $3,396 $13,584
Gas Tax (medians) 25570580-56500 $114,852 $459,408
ROW Weed Abatement 25570580-56500 $5,604 $22,416
BID 20400001-56500 $5,112 $20,448
Transportation 23470580-56500 $6,804 $27,216
Water Sites 50170580-59100 $18,337 $73,348
50170640-59100 $54,251 $217,004
50170580-59100 $36,000 $144,000
Subtotal (City Sites) $1,067,480 $4,269,920
Glendora Unified School District
Sites1 TBD $510,900 $1,021,800
Grand Total $1,578,380 $5,291,720

1. Glendora Unified School District Sites are for FY 2024/25 and FY 2025/26 only. (Final 2 Years of term.)

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment No. 1 to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 1, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

Docusign Envelope ID: A6B12003-866E-41E4-9984-28F7312B0FC6 Amendment No. 1 – Mariposa Landscapes (Landscape Maint. And Weed Abatement) 07.09.2024 -3- City represents and warrants to Consultant that, as of the date of this Amendment No. 1, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 1.

5. Authority. The persons executing this Amendment No. 1on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment , and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.
[SIGNATURES ON FOLLOWING PAGE]
Docusign Envelope ID: A6B12003-866E-41E4-9984-28F7312B0FC6 Amendment No. 1 – Mariposa Landscapes (Landscape Maint. And Weed Abatement) 07.09.2024 -4- IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first-above written.

CITY:

City of Glendora, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONSULTANT:

Mariposa Landscapes, Inc.

Name: Terry L. Noriega
Title: Chef Executive Officer
Email: [email protected]
Name: Theresa Lu
Title: Chief Financial Officer
Email: [email protected]
Address: 6232 Santos Diaz Street
Irwindale, CA 91702
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer Docusign Envelope ID: A6B12003-866E-41E4-9984-28F7312B0FC6 Aug 2, 2024 | 11:42 AM PDT
Aug 2, 2024 | 1:03 PM PDT
Aug 5, 2024 | 11:38 AM PDT
01240.0001 2162406.2 7/6/2026
AMENDMENT NO. 2

TO CONTRACT SERVICES AGREEMENT BETWEEN CITY OF GLENDORA AND MARIPOSA LANDSCAPES, INC.

THIS AMENDMENT NO. 2 TO THE CONTRACT SERVICES AGREEMENT (“Amendment”) by and between the CITY OF GLENDORA, a California municipal corporation (“City”) and MARIPOSA LANDSCAPES, INC., a California corporation (“Consultant”) is entered into and effective as of the _____ day of __________, 2026.

RECITALS
A. City and Consultant entered into that certain Contract Services Agreement dated June 28, 2022 (“Agreement”), whereby Consultant agreed to provide certain landscape maintenance & weed abatement services.

B. City and Consultant entered into Amendment No. 1 to the Agreement, effective July 9, 2024 (“Amendment No. 1”), to add landscape maintenance for Glendora Unified School District sites to the scope of work and to increase the annual spending limit by an additional $510,900 per year for the remaining two-year term of the Agreement.

C. City and Consultant now desire to amend the Agreement to (i) add additional sites to the scope of work, (ii) extend the term of the Agreement for an additional oneyear period through June 30, 2027, and (iii) increase the Contract Sum by $1,720,000, from $5,291,720 to $7,011,720, to cover services during the extended term.

TERMS

1. Incorporation of Recitals. The Recitals set forth above are incorporated into and are a part of this Amendment No. 2.

2. Terms and Conditions. All words, terms, and phrases used or referenced in this Amendment No. 2, not expressly defined in this Amendment No. 2, shall have the same meaning ascribed to them in the Agreement.

3. Contract Amendments. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. Section 2.1 (Contract Sum) of the Agreement shall be revised as follows:
“Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Seven Million Eleven Thousand Seven Hundred Twenty Dollars ($7,011,720) Five Million Two Hundred Ninety One Thousand Seven Hundred Twenty Dollars ($5,291,720) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.”
Amendment No. 2 – Mariposa Landscape (Landscape Maintenance & Weed Abatement) 08.25.2026 01240.0001 2162406.2 7/6/2026 -2-
b. Section 3.4 (Term & Extended Term(s)) of the Agreement shall be revised as follows:
“Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding four (4) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”) or in any amendment to this Agreement. Pursuant to Amendment No. 2, the Term is extended for one (1) additional year, through June 28, 2027, which shall constitute the first one-year “Extended Term” under this Section 3.4. The City Manager may, at his/her sole discretion, extend the Term for two (2) three (3) additional one (1) year terms by giving advance written notice of the same not later than 60 calendar days prior to the expiration of the Term or any Extended Term(s).”
c. Exhibit “C” (Schedule of Compensation) of the Agreement shall be deleted and replaced with the revised Exhibit “C” attached hereto.

4. Ratification of Services. To the extent any services were performed by Consultant after expiration of the term under the Agreement and before the effective date of this Amendment No. 2, City and Consultant acknowledge and agree that such services are hereby ratified and shall be governed by the Agreement, as amended, subject to the Contract Sum.

5. Continuing Effect of Agreement. Except as amended by this Amendment No. 2, the provisions of the Agreement, as amended by Amendment No. 1, shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 2, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by Amendment No. 1 and this Amendment No. 2.

6. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement, as amended by Amendment No. 1 and this Amendment No. 2, is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 2, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 2, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

7. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 2.

Amendment No. 2 – Mariposa Landscape (Landscape Maintenance & Weed Abatement) 08.25.2026 01240.0001 2162406.2 7/6/2026 -3-

8. Authority. The persons executing this Amendment No. 2 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 2 on behalf of said party, (iii) by so executing this Amendment No. 2, such party is formally bound to the provisions of the Agreement, as amended by Amendment No. 1, and this Amendment No. 2, and (iv) the entering into this Amendment No. 2 does not violate any provision of any other agreement to which said party is bound.

9. Counterparts. This Amendment No. 2 may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. Each of the parties intend to be bound by the signatures on any telecopied, .pdf or other electronically delivered document, and are aware that the other party will rely on the telecopied, .pdf or other electronically delivered signatures, and hereby waive any defenses to the enforcement of the terms of this Amendment No. 2 based on the form of signature. [SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Amendment No. 2 – Mariposa Landscape (Landscape Maintenance & Weed Abatement) 08.25.2026 01240.0001 2162406.2 7/6/2026 -4-
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 on the date and year first-above written.

CITY:

CITY OF GLENDORA, a California municipal
corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONSULTANT:

MARIPOSA LANDSCAPES, INC., a California
corporation
Name: Terry L. Noriega
Title: Chief Executive Officer
Email: [email protected]
Name: Antonio Valenzuela
Title: Secretary
Email: [email protected]
Address: 6232 Santos Diaz Street, Irwindale, CA 91702
Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer.

EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. The City will compensate Consultant for the Services performed upon submission of a valid invoice in accordance with the Rate Table set forth below. Each invoice shall include the following:

A. Line items for all sites describing the work performed, the number of hours worked, and the rate.

B. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

II. The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

Consultant Rate Table
ROUTINE MAINTENANCE Frequency Annual
Qty
Annual
Cost
Contract Services Parks Monthly 12 $725,828.64
Contract Services Trees Monthly 12 $14,349.96
Highland/Oak Knoll 1 Monthly 12 $2,570.88
GMR/Palm Drive 4 Monthly 12 $4,635.00
Hampton/Sunflower 5 Monthly 12 $2,064.12
Loraine/ Palm Dr. 7 Monthly 12 $618.00
GMR/ Boulder Springs 8 Monthly 12 $3,497.88
Hidden Springs 16 Monthly 12 $2,991.12
Gas Tax (medians) Monthly 12 $118,297.56
BID Monthly 12 $5,265.36
Transportation Monthly 12 $7,008.12
Water - Parks Monthly 12 $18,886.08
Water - Reservoirs Monthly 12 $55,879.56
Cullen Elementary School Monthly 12 $30,149.16
Sutherland Elementary School Monthly 12 $34,551.48
La Fetra Elementary School Monthly 12 $28,606.32
Sellers Elementary School Monthly 12 $46,866.12
Stanton Elementary School Monthly 12 $29,416.80
Sandburg Elementary School Monthly 12 $88,622.28
Goddard Elementary School Monthly 12 $96,322.56
ROUTINE MAINTENANCE Frequency Annual
Qty
Annual
Cost
Williams Education Center Monthly 12 $39,549.00
Open Space Weed Abatement Semi-Annual 2 $90,149.72
ROW Weed Abatement Quarterly 4 $5,772.12
Rainbow Booster Station and Small Pneumatic Tank
Service site 2 times per month
Perform weed control, trimming, litter and debris
removal
Monthly 12 $3,600.00
Hillcrest Reservoir and access road
Weed control, trimming, litter and debris removal Quarterly 4 $4,000.00 Glencoe Reservoir Access Road and Tank Site
(Lat 34.157646 N; Lon 117.856259 W)
Weed control, trimming, litter and debris removal
Quarterly 4 $10,000.00
Metro Gold Line Planters (Ada/Vermont,
Lemon/Glendora)
Weed control, trimming, litter and debris removal,
irrigation inspections and as needed irrigation repairs Monthly 12 $5,400.00
Banna/Arrow- Northeast and Northwest Planter
Weed control, trimming, litter and debris removal,
irrigation inspections and as needed irrigation repairs Monthly 12 $7,800.00
Greenfield/Gladstone- Southeast and Southwest planter
Weed control, trimming, litter and debris removal,
irrigation inspections and as needed irrigation repairs Monthly 12 $7,200.00
Sierra Madre- Landscaped Parkway East and West of
Trayer Ave.Weed control, trimming, litter and debris
removal, irrigation inspections and as needed irrigation repairs
Monthly 12 $6,600.00
Water Village pots 2 times per week from May through
September
Water Village pots 2 times per month from October
through April
Monthly 12 $10,800.00
Annual Poinsettia Planting and Removal at the Village Annual 1 $12,500.00 Routine Maintenance - Total $1,519,797.84
Pricing effective July, 1, 2026
CONSIDERATION OF AMENDMENT NO. 2 TO THE CONTRACT SERVICES AGREEMENT WITH MARIPOSA LANDSCAPES, INC. FOR LANDSCAPE MAINTENANCE AND WEED ABATEMENT SERVICES, EXTENDING THE TERM OF THE AGREEMENT THROUGH JUNE 28, 2027

PUBLIC WORKS

CITY COUNCIL
AUGUST 25, 2026

MATTHEW BOESPFLUG, PARKS AND LANDSCAPE CONTRACTS SUPERVISOR

MARIPOSA CONTRACT EXTENSION

LANDSCAPE SERVICES

BACKGROUND
MARIPOSA LANDSCAPES INC: CITY LANDSCAPE MAINTENANCE
• SERVING THE CITY SINCE 2022
• ORIGINAL AGREEMENT AWARDED ON JUNE 28, 2022
• INITIAL 4-YEAR CONTRACT
• 3 OPTIONAL 1-YEAR EXTENSIONS
• Amendment No. 1 approved on July 9, 2024 adding landscape maintenance for GUSD properties. Not to exceed $510,900 per year

EXTENSION OF SERVICE
AMENDMENT NO. 2
▪ First of three 1-year options to extend.
▪ Extends through June 28, 2027.
▪ 3% increase for 26/27 Fiscal Year.
▪ Anaheim/Los Angeles average CPI increase
over 4 years is 12.8%
▪ Annual spending limit $1,720,000
▪ $1,519,798 Routine Maintenance
▪ $200,202 Extra Work
▪ Contract total (5 years) increased to $7,011,720
Routine Landscape Maintenance
Parks
Schools
Facilities
Medians
Right-of-ways
The Village
Open Spaces
Drains
Trails

CONSIDERATIONS
• Mariposa has served Glendora since 2022
• Quality service and responsiveness
• Adequate number of staff to provide
comprehensive work
• 3.0% increase is reasonable

RECOMMENDATIONS
THAT THE CITY COUNCIL:

1. Approve Amendment No. 2 to the to the Contract Services Agreement with Mariposa Landscapes, Inc. for landscape
maintenance & weed abatement services, extending the term of the agreement through June 28, 2027, in the amount not to exceed of $1,720,000 for the period of the extension; and

2. Authorize the City Manager or his designee to execute the Amendment.

STAFF REPORT
TO: Mayor and Council Members DATE: August 25, 2026
FROM: Finance DISTRICT(S): Citywide
SUBJECT: Consider authorizing a supplemental appropriation in the amount of $9,000,000 to account 30100990-70000 for construction of streets and facilities projects identified at the City Council Workshop 1 held on June 16, 2026

RECOMMENDATION
That the City Council:

1. Authorize a supplemental appropriation in the amount of $9,000,000 to Capital Projects Fund, account 30100990-70000, for construction of streets and facilities projects identified at Workshop 1; and

2. Authorize the necessary budget adjustments.

STRATEGIC FOCUS AREAS
Goal 3 - New + Revitalized Facilities

EXECUTIVE SUMMARY
Streets projects totaling $8,725,000 and facilities projects totaling $3,153,669 were selected to receive funding at Workshop 1 held on June 16, 2026. The streets repairs include rehabilitation of over 1,374,000 square feet of pavement on segments of Route 66, Sunflower Ave., Juanita Ave., and Valley Center Ave. Design work is expected to be completed and the projects bid in early fall. Construction is anticipated to commence in early 2027. The facilities projects will be packaged over the next month with work anticipated to begin in early fall.

On July 14, 2026, City Council authorized a supplemental appropriation in the amount of $3,000,000 to begin design and construction. The requested action is to appropriate the remaining $9,000,000 for construction of the projects identified at Workshop 1.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On June 16, 2026, City Council held a workshop to discuss options and provide direction on how $8–$12 million in one-time funds should be allocated among major categories, specific projects or priorities, or a combination of both.

A presentation summarizing the results of the workshop and identifying next steps was given to City Council at the regular meeting on June 23, 2026.

On July 14, 2026, the City Council authorized a supplemental appropriation in the amount of $3,000,000 to begin design and construction.

DISCUSSION
City Council held a workshop on June 16, 2026 to discuss options and provide direction on how $8–$12 million in one-time funds should be invested to improve the City's streets and facilities. During the workshop, streets projects totaling $8,725,000 and facilities projects totaling $3,153,669 were selected to receive funding. The streets projects include grind and overlays on three segments of Route 66, Sunflower Ave. from Arrow Hwy. to 210 Freeway, Valley Center Ave. from Arrow Hwy. to Juanita Ave., and grind and overlay or slurry seal on Juanita Ave. from Glendora Ave. to Sunflower Ave. Additional funding was also allocated to expand the existing slurry seal program. The facilities projects are spread across thirteen facilities and include roof replacements, HVAC upgrades, electrical and plumbing upgrades, parking lot rehabilitation, and other miscellaneous repairs.

The City has engaged Transtech to complete the engineering and design work necessary for the streets projects.

The bid package will be completed in 60 days and the projects are tentatively scheduled to go out to bid in early fall with construction expected to commence in early 2027. The facilities projects will be packaged over the next month followed by bid and contract documents as needed. On July 14, 2026 City Council authorized the appropriation of $3,000,000 from the sale of the San Jose/Woodland site into a project account in Fund 301 to begin funding the streets and facilities work.

The next steps include the appropriation of $9,000,000 from the sources at outlined below into a project account in the Capital Projects Fund 301 for the remaining funding of the streets and facilities work.

Fund Amount One-Time Discretionary Funding Source Approval Date 101-General Fund $2,990,000
Proceeds from Sale of San Jose/Woodland Site
($2.99M available) July 14, 2026
301-Capital
Projects Fund $10,000 Re-prioritization of Capital Projects ($5M available) July 14, 2026 Subtotal $3,000,000
July 14, 2026 City Council authorization to start
design & construction
101-General Fund $3,110,000
General Fund Contingency ($4.79M available,
approximate contingency reduction to 35%, within
policy of 30% to 45%)
August 25, 2026
(Proposed)
105-GUSD JUA
Fund $900,000 Re-prioritization of GUSD Pool Contribution ($0.9Mavailable) August 25, 2026
(Proposed)
301-Capital
Projects Fund $4,990,000 Re-prioritization of Capital Projects ($5M available) August 25, 2026(Proposed) Subtotal $9,000,000 Recommended supplemental appropriation.

Grand Total $12,000,000
$11.88M of projects selected by Council at
Workshop 1: June 16, 2026
Staff will create two projects to identify the streets and facilities funding separately to be allocated to as specific projects enter design and move into construction. Individual project information will be included with the next Quarterly Capital Improvement Program update in September.

FISCAL IMPACT
Funding to for the remainder of project costs identified at Workshop 1 is needed in Fiscal Year 2026/27 in Capital Projects Fund (F301) in the amount of $9,000,000. Sufficient funds are available from reducing the General Fund Contingency Reserve, and re-prioritizing capital projects within the Glendora Unified School District Joint Use Agreement Fund (GUSD JUA) and Capital Projects Fund. Additional increases in estimated revenues and supplemental appropriations will be necessary to record the transfers to move the funding from the General Fund and GUSD JUA Fund to the Capital Projects Fund.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By: Kyle Johnson, Finance Director/City Treasurer Concurs With: Not Applicable
Reviewed By: Moises Lopez, Assistant City Manager
Certified to Availability of Funds: Marie Ricci, Deputy City Manager Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
CEQA Review: Not Applicable
Attachments
A_Workshop_1_Results_and_Next_Steps.pdf
B_Presentation.pdf
WORKSHOP 1: RESULTS & NEXT STEPS
One-Time Funding Investment in Glendora

E X E C U T I V E S U M M A R Y
Where Glendora Stands Today
Stability restored
Organizational modernization, Measures E
& Z, and pension restructuring eliminated a
$3.5–$4M deficit and earned a AAA bond
rating.

Needs remain
Significant facility, street, and
infrastructure needs persist — well
documented through years of studies and
assessments.

A rare opportunity
Fiscal prudence created one-time funding
capacity to address a meaningful share of
those needs — without a new tax.

CityofGlendora.org 2

A M U L T I - Y E A R D I S C U S S I O N , B R O K E N I N T O T H R E E F O C U S E D M E E T I N G S A Three-Workshop Series
01 C O M P L E T E D
Workshop 01 • June 16
Foundation & Funding
Reviewed five years of strategic planning,
public engagement, and facility
assessments. City Council reached
consensus on $11.88M in one-time funds for
streets and facilities — within the $8–$12M
target.
02 Workshop 02 • July 21
Library & Public Works
Yard
The City's two most significant facility needs
— structural assessments, repair vs.
replacement costs, phasing options, and
service-continuity considerations.
03 Workshop 03 • Sept 15
Funding Options & Next
Steps
Grants, land sales, and debt issuance to pay
for the work — plus the potential structure of
a citizen-led advisory committee.

CityofGlendora.org 3
R E S U L T S O F W O R K S H O P 1 — C I T Y C O U N C I L C O N S E N S U S Council Reached Consensus
72 Consensus items City
Council supported
$11.88M
Total one-time funds
allocated

2.87 Estimated Citywide PCI
increase
$8–12M
City Council target
window — met
How the $11.88M breaks down
$8.73M $3.15M
Streets & Roads City Facilities
The $11.88M total falls within the City Council’s $8–$12M target window — $8.73M directed to streets & roads and $3.15M to existing City facilities.

CityofGlendora.org 4
R E S U L T S — S T R E E T S & R O A D S
Streets: $8.73M Across Key Corridors
How segments were selected
▪ Coordinated with planned water-main
replacement work
▪ Prioritized major corridors — Route 66,
Grand, Valley Center
▪ Targeted low-PCI segments before they
fail
▪ Standalone-ready streets with no nearterm water work ▪ Selected by PCI, community benefit &
project readiness
$8.73M directed to streets & roads — 10 grind &
overlay segments plus an expanded slurry seal
program.
+2.87 PCI gain from the selected segments — the
largest one-time lift the City has funded.

Estimated Citywide PCI will increase from base of 63.2 in 2025. Calculation of one-time funding increases plus planned projects less overall annual deterioration is underway.

CityofGlendora.org 5
R E S U L T S — S T R E E T S & R O A D S • P R O J E C T D E T A I L Funded Street Segments by Corridor
Corridor Segments Area (SF) Treatment Est. PCI
Gain* Cost
Route 66
Barranca Ave to Grand Ave
Pasadena Ave to Elwood Ave
Compromise Line to Cataract Ave
3 833,000 2″ Grind &
Overlay +1.74 $4,600,000
Sunflower Ave
Arrow Hwy to Juanita Ave
Juanita Ave to Gladstone Ave
Gladstone Ave to 210 Freeway
3 270,000 2″ Grind &
Overlay +0.57 $1,850,000
Juanita Ave
Glendora Ave to San Dimas Wash
San Dimas Wash to Bonnie Cove Ave
Bonnie Cove Ave to Sunflower Ave
3 186,000 Grind & Overlay
/ Slurry +0.39 $975,000
Valley Center Ave
Arrow Hwy to Juanita Ave 1 85,000 2.5″ Grind & Overlay +0.18 $800,000 Slurry Seal Program
(Citywide) —
Type II Slurry
(expanded) — $500,000
Total 11 items 1,374,000 SF +2.87 $8,725,000
*Estimated PCI gains are rounded at the segment level and may not sum exactly. Segments selected through the 2025 Pavement Management Program (Bucknam).

CityofGlendora.org 6
R E S U L T S — C I T Y F A C I L I T I E S
Facilities: $3.15M Across the City
City Council reached consensus on $3.15M of FCA-recommended facility maintenance — funding 61 near-term repair and replacement items across City buildings, parks, and recreation sites. $3.15M
directed to existing City facilities
61 maintenance items funded
for the 2026–2030 period
13 City sites & parks covered
by the funded work
All funded work comes directly from the Bureau Veritas Facility Condition Assessment — assessment-driven maintenance that moves the City from reactive repairs to a planned program. A site-by-site breakdown follows.

CityofGlendora.org 7
R E S U L T S — C I T Y F A C I L I T I E S • P R O J E C T D E T A I L Funded Facility Work by Site
Site Items Key work funded Subtotal
La Fetra Center 6 Foundation repair, roof, HVAC, kitchen $1,056,401 Crowther Teen & Family Center 3 Gym roof, parking lots, exterior paint $573,200 Finkbiner Park 11 Snack bar, roofs, HVAC, paint, fences $372,942 Library / Police Station 3 Generator, electric panel, HVAC $247,666 Big Dalton Canyon 12 Roofs, restrooms, retaining wall, paint $205,515 City Hall 1 HVAC replacements $194,789
Bus Plaza 3 Area lighting, drinking fountain, backflow $150,348 Dawson Park Tennis Complex 1 Parking lots: grind, overlay, stripe $109,693 Louie Pompei Sports Park 8 Snack bar fixtures & kitchen equipment $98,220 Recreation & Human Services 3 Admin roof, HVAC, garage electrical $82,049 South Hills Park 7 Restroom upgrades & park amenities $39,747 Gladstone Park 2 Roof, drinking fountains, toilets $20,322 Old Chamber of Commerce 1 Toilet replacement $2,777
Total 61 13 City sites & parks $3,153,669
CityofGlendora.org 8

N E X T S T E P S
Putting the Plan Into Motion
Allocate $3M
Allocate $3M from the sale of the San
Jose site into a project account in Fund
301 to begin funding the streets and
facilities work.

Return for verification
Staff will bring a detailed implementation
timeline for the streets and facilities work
back to City Council for verification.

Quarterly updates
Staff will report on the progress of the
one-time funding investment in Glendora
to City Council every quarter.

CityofGlendora.org 9
N E X T S T E P S — I M P L E M E N T A T I O N
Streets & Facilities: What Happens Now
Streets
The City has engaged TransTech to lead
street engineering and design.

Bid packages and engineering to be
completed in 60-90 days.

Tentatively out to bid in early fall.

Construction to commence in late 2026 to
early 2027.

City Facilities
The City will package the facility projects over
the next month.

Scope confirmed across 61 items at 13 City
sites and parks.

Bid and contract documents prepared for the
packaged work.

A detailed timeline returns to City Council for
verification.

CityofGlendora.org 10
CityofGlendora.org 11
Workshop 1: Results & Next Steps
Questions & City Council direction
$9 Million Supplemental Appropriation
Streets & Facilities Projects Identified at Workshop 1
City Council | August 25, 2026
Kyle Johnson, Finance Director/City Treasurer
Workshop 1 Review — June 16, 2026
City Council provided direction on investing $8–$12 million in one-time discretionary funds to improve the City's streets and facilities.

S TR E E TS
$8,725,000
Route 66 (3 segments), Sunflower,
Juanita, Valley Center + expanded
slurry seal

F AC I L I T I E S
$3,153,669
Roofs, HVAC, electrical, plumbing,
parking lots across 13 facilities

T OT A L SE L E CT E D
$11.88M
Projects selected by Council at
Workshop 1
Funding in Two Steps
J UL Y 14 , 2 02 6 — A P PR O V E D
$3,000,000 appropriated to begin design and construction, funded primarily by proceeds from the sale of the San Jose/Woodland site.

T ON I G H T — P R O PO S E D
$9,000,000 supplemental appropriation to Capital Projects Fund (301) to fully fund construction of the Workshop 1 projects.
$12,000,000 total funds the full slate of Workshop 1 projects Funding Sources
Fund Amount One-Time Discretionary Source Status
101 – General Fund $2,990,000 Proceeds from sale of San Jose/Woodland site Approved 7/14/26 301 – Capital Projects $10,000 Re-prioritized capital projects Approved 7/14/26 Subtotal — design &
construction start $3,000,000
101 – General Fund $3,110,000 GF Contingency (reduces to ~35%; within 30–45% policy) Proposed tonight 105 – GUSD JUA Fund $900,000 Re-prioritized GUSD pool contribution Proposed tonight 301 – Capital Projects $4,990,000 Re-prioritized capital projects Proposed tonight Subtotal — recommended
appropriation $9,000,000
Grand Total $12,000,000 $11.88M of projects selected at Workshop 1 Schedule & Next Steps
1 Streets design underway
Transtech engineering; bid package complete within 60 days, out to bid in early fall 2 Facilities packaged over the next month
Followed by bid and contract documents; work begins in early fall 3 Streets construction begins early 2027
Following fall bid award
4 Tracking & reporting
Two project accounts (streets / facilities); details in September Quarterly CIP update Looking Ahead: Workshop 3
Library & Corporate Yard — September 15, 2026
Any additional one-time funding would draw from deeper within the City's reserve structure — most notably the pension set-aside. This is a fundamentally different fiscal stance than Workshop 1.

RECOMME NDED SAFEG UARDS BEFORE AD DIT IO NAL ALLO CATIONS • Evaluate restricted resources (special revenue, grants, enterprise funds) first • One-time funds only for discrete, one-time capital scopes • Pair any reserve draw with an identified replenishment source — and evaluate its timing risk • Establish a minimum pension reserve floor unavailable for capital purposes The trade-off: a defined, temporary reduction in recession flexibility for permanent avoidance of construction cost escalation. Workshop 3 will provide the structure for this conversation.

Recommendation
That the City Council:

1. Authorize a supplemental appropriation of $9,000,000 to Capital Projects Fund, account 30100990- 70000, for construction of streets and facilities projects identified at Workshop 1; and

2. Authorize the necessary budget adjustments.

STAFF REPORT
TO: Mayor and Council Members DATE: August 25, 2026
FROM: Public Works DISTRICT(S): Citywide
SUBJECT: Consider an Agreement for Public Works Services with West Coast Arborists, Inc. for Citywide Tree Trimming and Tree Maintenance Services for a Five-Year Term in the amount not to exceed $760,000 Annually

RECOMMENDATION
That the City Council:

1. Award an Agreement with West Coast Arborists, Inc. for Citywide Tree Trimming and Tree Maintenance Services for a five-year term in the amount not to exceed $760,000 annually during the term of the agreement;

2. Authorized a ten percent (10%) contingency in an amount not to exceed $76,000 annually during the term of the Agreement; and

3. Authorize the City Manager or his designee to execute the Agreement including minimal and/or nonsubstantive changes.

STRATEGIC FOCUS AREAS
N/A

EXECUTIVE SUMMARY
The City of Glendora’s (City) tree maintenance services (12,000+ trees) are overseen by the Public Works Department’s Trees Division. The City’s current agreement with West Coast Arborists, Inc. (WCA) expired June 30, 2026.

WCA entered an agreement (Attachment D) with the City of West Covina (West Covina) on November 18, 2025 that specifically includes cooperative purchasing language, and WCA indicated their willingness to extend this pricing to Glendora.

After analyzing the prices WCA and other tree maintenance contractors provide West Covina and other surrounding cities, and based on WCA’s history of providing high level tree maintenance services to the City, staff recommends entering an agreement (Attachment A) with WCA based upon the West Covina pricing for a five-year term, in an annual amount not to exceed $760,000, and authorize the City Manager to execute the the agreement.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Glendora Municipal Code (GMC) § 2.40.100(c)(8) states that "when services, except for professional services, can be procured from a contractor who offers the same or better price, terms and conditions as the contractor previously offered as the lowest responsive bidder under competitive procurement or negotiations conducted by the city or another public agency, provided that, in the opinion of the designee, it is in the best interests of the city to do so".

West Covina issued a Request for Proposals (RFP No. 2026-01) on July 10, 2025, seeking qualified contractors to provide comprehensive tree trimming and maintenance services. West Covina received seven (7) proposals by the submission deadline. A three (3) person review panel evaluated the proposals based on qualifications, experience, proposed work plan, understanding of the city’s needs, and cost competitiveness. After thorough evaluation of the written proposals presentations and interviews, WCA was determined to be the most qualified firm to provide the required services.

On November 18, 2025, the West Covina City Council awarded an agreement for tree trimming and tree maintenance services to WCA. This agreement has a 5.5 year term with fixed unit costs through June 30, 2028.

WCA has agreed to offer the City of Glendora the same price, terms and conditions offered to West Covina for a 5- year term with fixed unit costs through June 30, 2028. Starting July 1,2028, the unit costs may increase by the percent increase of the Consumer Price Index, up to a maximum of 4% per year.

DISCUSSION
Approximately 12,000 trees are growing in parks, parkways, easements or rights-of-ways, or on other City-owned property, and are maintained by the Public Works Department. These trees comprise 143 genera and 254 unique species, illustrating a diverse urban forest which enhances its resiliency against pests or pathogens. Routine tree maintenance is essential to promote tree health, reduce long-term maintenance costs, and mitigate risks associated with falling limbs or tree failures. Emergency response services are also a critical component, ensuring the City can respond quickly to storm damage, disease, or other urgent tree-related safety hazards.

Glendora has utilized WCA for tree maintenance since 1999, and they have provided a consistently high level of service to the City. They have an extensive understanding of the City’s unique urban forest needs, and the expertise which establishes them as an industry leader in the region, serving over 350 public agencies throughout California and Arizona.

The current agreement with WCA expired on June 30, 2026. Staff explored the option of drafting new specifications and posting a Request for Proposals (RFP) for these services. After reviewing proposals received by other cities in the area over the past year, staff determined that rebidding these services would likely result in significant price increases. Staff then explored the possibility of piggybacking on tree maintenance agreements recently awarded or renewed by other local municipalities. The majority of local cities contract with WCA for tree maintenance services.

The City of Azusa awarded an agreement to Northstar Landscape on December 1, 2025 and an agreement with Mariposa Landscapes for tree maintenance services was presented to the Pomona Council on July 6, 2026.

Though no action was taken on the latter agreement, it was included in the analysis to provide an additional cost comparison.

Of the various city contracts held by WCA, the agreement awarded by West Covina on November 18, 2025 best meets the needs of the City at the lowest cost. The estimated annual cost for tree maintenance utilizing the West Covina agreement was then compared to the cost under the Azusa and Pomona agreements to ensure cost competitiveness. After analyzing the pricing of the West Covina, Azusa, and Pomona agreements (Table 1), staff recommends entering an agreement with WCA based upon the West Covina contract. To determine the estimated annual cost, staff analyzed the City's tree maintenance operations for the past three years, and projected the estimated annual cost for each agreement to identify which would be most cost effective for the City (Table 1).

Table 1: Projected Annual Tree Maintenance Costs
Task
Projected Annual Cost to Glendora
West
Covina
(WCA)
Azusa
(Northstar)
Pomona
(Mariposa)
Pruning $340,670 $371,980 $457,930
Tree Removals $183,810 $137,040 $250,350
Tree Planting $51,180 $64,730 $75,330
General Labor and
Other Services
$106,160 $117,080 $174,070
Projected Annual
Cost
$681,820 $690,930 $957,680
West Covina, in compliance with the it’s procurement requirements, issued RFP No. 2026-01 (Attachment B) on July 10, 2025, seeking qualified contractors to provide comprehensive tree trimming and maintenance services. West Covina received seven (7) proposals by the submission deadline, August 14, 2025. A three (3) person review panel evaluated the proposals based on qualifications, experience, proposed workplan, understanding of the City’s needs, and cost competitiveness. The top five (5) bidders were invited to interview and present their tree inventory / maintenance software applications and were provided with specific questions to be addressed during their presentation. After thorough evaluation, WCA was determined to be the most qualified firm to provide the required services.

After determining WCA was the most qualified firm, West Covina negotiated with WCA for an agreement term of five-and one-half (5.5) years that maintained the pricing of their prior agreement through June 30, 2028, with a maximum allowable CPI increase of 4% annually beginning July 1, 2028. WCA has agreed to extend these price terms to the City. The pricing for the first two years of the agreement are approximately 2.5% less than the City's agreement that expired on June 30, 2026.

Awarding a new agreement to WCA based on the West Covina agreement eliminates the administrative cost of posting an RFP and reviewing responses, assures continuity of the services the community expects, and Glendora will continue to enjoy the benefit of the resources WCA has available to address emergencies that may arise from rain and wind events, or other emergencies as they arise.

FISCAL IMPACT
Sufficient appropriations are included in the Fiscal Year 2026/27 Adopted Mid-Cycle Budget as outlined in the table below.

FY 2026/27 Adopted Mid-Cycle Budget
Description
Funding
Source
Account Amount
Contract Services - Tree
Trimming
General Fund
(101)
10170580-
59150 $575,000
Contract Services - Tree
Trimming
Measure E/Z
(103)
10370580-
59150 $100,000
LMD 1 – Zones 1, 4, 5, 7, 8,
12, & 16
LMD 1 (203)
20370580-
5400X
$16,080
Contract Services Water Fund
(510)
50170580-
59100 $13,860
Subtotal $704,940
Contingency $55,060
Total $760,000
The contingency noted above is to provide the ability to complete extra work under the contract for special projects with dedicated funding sources.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By: Paul Fisher, Business Services Manager
Concurs With: Not Applicable
Reviewed By: Hal Ghafari, Public Works Director
Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
CEQA Review: Not Applicable
Attachments
A_Agreement.pdf
B_West_Covina_RFP.pdf
C_West_Covina_Staff_Report.pdf
D. West Covina Agreement.pdf
E_PowerPoint_-_West_Coast_Arborists.pdf

AGREEMENT FOR PUBLIC WORKS SERVICES
By and Between

CITY OF GLENDORA
and
WEST COAST ARBORISTS, INC.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 1

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND
WEST COAST ARBORISTS, INC.

THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this _____ day of __________, 2026 by and between the City of Glendora, a California municipal corporation (“City”) and WEST COAST ARBORISTS, INC., a California corporation (“Contractor”). City and Contractor may sometimes be referred to herein, individually as a “Party” or collectively, as the “Parties.”

RECITALS
A. The City seeks to piggyback off that certain Maintenance Services Agreement dated January 1, 2026, between Contractor and the City of West Covina, entered into pursuant to the City of West Covina Request for Proposals No. 2026-01 dated July 10, 2025 for Tree Trimming and Tree Maintenance Services (“West Covina Contract”).

B. Pursuant to Glendora Municipal Code section 2.40.100(c)(8), the City is authorized to enter into this Agreement by piggybacking off the West Covina Contract, and has determined that doing so is in the City’s best interest.

C. The Parties desire to formalize the selection of Contractor for performance of the services described herein and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

Contractor shall perform all of the work, furnish all labor, materials, equipment, tools, utility services, and transportation, and comply with all of the specification and requirements set forth in the Project Documents for the Project (as each such terms are defined below), in compliance with all terms and conditions of this Agreement, and as described in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended.

For purposes of this Agreement, the phrase “highest professional standards” shall mean those Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 2 standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Project Documents.

The Scope of Work shall include the proposal and any other documents submitted from Contractor to the City for the project entitled Citywide Tree Trimming and Tree Maintenance Services (the “Project”), including any documents or exhibits referenced therein (collectively, “Project Documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the Project Documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by state law and DIR regulations. Pursuant to Labor Code Section 1771.1, Contractor and all subcontractors must be registered with, and pay an annual fee to, the DIR prior to and during the performance of any work under this Agreement. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractors’ DIR registration status has been suspended, revoked, expired, or otherwise changed.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement. (c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 3 (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Sections 1810 and 1811. As required under Labor Code Section 1812, Contractor and each of its subcontractors shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by them in connection with the work performed under the terms of this Agreement.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Patrick Mahoney
Chief Executive Officer
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 4 (i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Pursuant to Public Contract Code Section 7104, Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions at the Project site, materially different from those indicated by information about the Project site made available to bidders prior to the deadline for submitting bids on the Project; or (iii) unknown physical conditions at the Project site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, the performance of any part of the work, the City shall issue a Change Order per Section 1.10 of this Agreement. (d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 5 increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under this Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the Parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a Change Order per Section 1.10 of this Agreement.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of this Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under this Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed or corrected and any non-conforming construction or materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in this Agreement, or the Project Documents, or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance by the City for the Project, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the requirements under this Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to any emergency condition or situation. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other subcontractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of this Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement or the Project Documents, to the reasonable satisfaction of the City, Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 6 the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Inspection by City.

In connection with the performance of this Agreement, the City shall have the authority to enter the worksite at any time for the purpose of identifying the existence of conditions, either actual or threatened, that may present a danger or hazard to any and all employees. The Contractor agrees that the City, in its sole authority and discretion, may order the immediate abatement of any and all conditions that may present an actual or threatened danger or hazard to any and all employees at the worksite Contractor acknowledges the provisions of Section 6400 of the Labor Code, which requires that employers shall furnish employment and a place of employment that is safe and healthful for all employees working therein. In the event the City identifies the existence of any condition that presents an actual or threatened danger or hazard to any or all employees at the worksite, the City is hereby authorized to order the immediate abatement of that actual or threatened condition pursuant to this Section.

The City may also, at its sole authority and discretion, issue an immediate stop work order to the Contractor to ensure that no employee working at the worksite is exposed to a dangerous or hazardous condition. Any stop work order issued by the City to the Contractor in accordance with the provisions of this section shall not give rise to any claim or cause of action for delay damages by the Contractor or the Contractor’s agents or subcontractors against the City.

1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes to the work by altering, adding to or deducting from said work.

No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder. (b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days may be approved by the Contract Officer, provided that such increase does not materially affect the work in a manner or materially and detrimentally affect the interest of the City. Any greater increases, taken either separately or cumulatively, must be approved by the City Council.
(c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order that is completed to the satisfaction of the City, as follows:

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 7 (i) Labor: The cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: The cost of materials and equipment shall be at cost to Contractor or the lowest current price for which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) Daily Reporting: If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes all invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include:
list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights to payment for the work performed for that day.
(d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed Seven Hundred Sixty Thousand Two Hundred Dollars ($760,200) annually, during the Term of this Agreement (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10, or as otherwise set forth in the Schedule of Compensation attached hereto as Exhibit “C”.

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2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Finance Director and/or the Contract Officer. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, include a copy of Contractor’s certified payroll and proof that the certified payroll has been submitted to the DIR, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall also submit a list of the prevailing wage rates for all employees and subcontractors providing services under this Agreement, as applicable, with Contractor’s first invoice. Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 9 rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in the work performed by Contractor.

2.6 Retention.

City will deduct a five percent (5%) retention from all progress payments. In accordance with Public Contract Code Section 22300, which is hereby incorporated into this Agreement, City shall permit the substitution of securities for any moneys withheld by City to ensure performance under this Agreement. The retention held by the City shall be released within sixty (60) days after the date of completion of the work and the Project, as required by Government Code Section 7107.

In the event of a dispute between City and Contractor, City may withhold from the final payment an amount not to exceed one hundred fifty percent (150%) of the disputed amount.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed (“NTP”) by the Contract Officer and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

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3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. If City finds that Contractor’s work does not meet the requirements and standards set forth in this Agreement, Contractor shall remedy any defects in the work at Contractor’s sole expense, following notice by the City. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect through June 30, 2031, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act on its behalf with respect to the work specified herein and make all decisions in connection therewith:

Patrick Mahoney, Chief Executive Officer
Richard Mahoney, Secretary
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 11 that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the City’s Public Works Director, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in, or authority over, the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role.

Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 12 ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification obligations to the City (as set forth below), and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional Liability (errors & omissions) Insurance. Contractor shall maintain professional liability insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Builder’s Risk Insurance. Contractor shall maintain Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the Project and no coinsurance penalty provisions or provisional limit provisions. The policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; and (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Project site or any staging area. (f) Pollution Liability Insurance. Contractor shall maintain Environmental Impairment Liability insurance, written on a Contractor’s Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental, and gradual Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 13 pollution and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites. (g) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (h) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of Coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 14 Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of Contract Provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any Party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional Insured Status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass Through Clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (n) City’s Right to Revise Specifications. The City reserves the right at any time during the term of this Contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 15 substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, injuries or death of any person (including workers and the public), losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities (with legal counsel approved by City) and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith; (b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 16 Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

Contractor’s obligations under this Section shall apply regardless of whether or not such claims or liabilities were caused in part or contributed to by the City or any Indemnified Parties. In instances where City or its Indemnified Parties is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.

5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

5.5 Performance and Labor Bonds.

Concurrently with execution of this Agreement, Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement (“Performance Bond”).
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement (“Payment Bond”).

Both the Performance Bond and Payment Bond required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his/her power of attorney. The bonds shall be unconditional and remain in force during the entire term of this Agreement.

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5.6 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. In addition, the insurance carrier must be currently authorized by the Insurance Commissioner to transact business of insurance or be on the List of Approved Surplus Line Insurers issued by the State of California. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the bonds required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.

5.8 Release of Securities.

City shall release the Performance and Payment Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the work for the Project has been finally accepted by the City; and (c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Payment Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 18 and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the Project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the Project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 19 (b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, in the sole and absolute discretion of the Project Manager. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on such invoices only when the default is cured to the satisfaction of the City. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 20 (b) Dispute Resolution. This Agreement is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Additionally, Section 9204 of the California Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein and the intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code with respect to any such claims by Contractor. This Section shall be construed to be consistent with said statutes.

For purposes of these procedures, the term “claim(s)” means a separate demand by the Contractor, after the City has denied Contractor’s timely and duly made request for payment for extra work and/or a time extension, for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to this Agreement and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to, or (C) an amount the payment of which is disputed by the City.

7.3 Retention of Funds.

Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

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7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

7.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $_________ (___________________________ Dollars) as liquidated damages for each working day of delay in the performance of any of the services required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the Project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.

7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 7.2.

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7.9 Termination for Default of Contractor.

If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.10 Attorneys’ Fees.

If either Party to this Agreement is required to initiate or defend or made a Party to any action or proceeding in any way connected with this Agreement, the prevailing Party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a Party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

7.11 Unfair Business Practices Claims.

In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment by the Parties.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 23 No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his / her financial interest or the financial interest of any corporation, partnership or association in which he/her is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either Party may change its address by notifying the other Party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

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9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. Each of the Parties intend to be bound by the signatures on any telecopied, .pdf or other electronically delivered document, and are aware that the other Party will rely on the telecopied, .pdf or other electronically delivered signatures, and hereby waive any defenses to the enforcement of the terms of this Agreement based on the form of signature.

9.4 Integration; Amendment.

This Agreement including the attachments hereto (and the documents incorporated herein) is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though it were included herein. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either Party, this Agreement shall forthwith be amended to make such insertion or correction.

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 25 other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
Patrick Mahoney
Chief Executive Officer

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties. [SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 PW Agreement – West Coast Arborists (Citywide Tree Maintenance) 08.25.2026 26 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF GLENDORA, a California municipal
corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

WEST COAST ARBORISTS, INC., a California
corporation
Name: Patrick Mahoney
Title: Chief Executive Officer
Email: [email protected]
Name: Richard Mahoney
Title: Secretary
Email: [email protected]
Address: 2200 E. Via Burton Street, Anaheim, CA 92806
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 Jul 9, 2026 | 5:05 AM PDT
Jul 8, 2026 | 4:10 PM PDT
01240.0006 2162462.2 7/2/2026 A-1
EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform the following services:

A. See Exhibit “A-1” (Scope of Services for Tree Trimming and Tree Maintenance Services), attached hereto.

II. Brief description of the work to be performed:

Contractor shall provide tree trimming and tree maintenance services for trees within the City’s urban forest, as authorized and directed by the City. Services may include, without limitation, pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory updates, and related work.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports and documentation:

A. Photographs and work documentation in Arbor Access after work is performed on a tree within the City’s urban forest; and
B. Any additional reports or documentation requested by the Contract Officer.

IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition; and shall observe and perform all traffic control safe protocols while working in the public right of way and upon any City facilities.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-2
EXHIBIT “A-1”

SCOPE OF SERVICES
FOR

TREE TRIMMING AND TREE MAINTENANCE SERVICES

1. GENERAL DESCRIPTION
The intent and purpose of thisscope of services is to provide a level of tree maintenance that will present a safe, pleasing, and desirable appearance. The Contractor shall maintain all areas identified herein at such levels. The City’s Public Works Director, or designated representative, shall be the sole judge as to the adequacy and quality of the tree maintenance services.

The scope of services generally consists of complete, continuous, consistent and safe tree maintenance of a variety of species throughout the City. Tree maintenance may consist of pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work.

When used in this scope of services, the following terms shall have the following meanings:
a) “Public Works Department Representative” or “City’s Representative” shall mean the City’s Contract Officer, as defined in the Agreement.
b) “Tree” refers to both woody trees and palms, unless otherwise specified.

The Contractor shall provide all labor, equipment, and materials necessary to perform the scope of services in accordance with the specifications set forth herein. The work shall be done in accordance with the current The Greenbook: Standard Specifications for Public Works Construction.

The scope of work includes the following, in accordance with the specifications set forth herein:
a) Contractor may be authorized to perform complete prunes on approximately 3,400 City trees in the grid each year during the Term.
b) Contractor may be authorized to perform complete prunes on approximately 1,200 palm trees each year.

The number of trees indicated here are estimates based on the City’s tree inventory system.

The exact number of trees to be pruned at any one time will be determined when specific addresses and locations are provided by the City.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-3

2. LICENSE REQUIREMENTS
Contractor shall possess all contractor’s licenses in form and class as required by all applicable laws with respect to all the work to be performed under this Agreement; including but not limited to a valid State of California Class C-27 (Landscape Contractor) and Class C61/D-49 (Tree Service Contractor) applicable and in accordance with the provisions of the Contractor’s State License Law (California Business and Professions Code, Section 7000, et. seq.) and rules and regulations adopted pursuant thereto at the time this Agreement is awarded.

3. WORK HOURS
The Contractor shall accomplish all normal work required by this scope of services between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday (“normal working hours”). The Public Works Department Representative may grant, on an individual basis, permission for Contractor to perform services outside of normal working hours, provided that no maintenance functions that generate noise that would cause annoyance to residents of the area shall be commenced before 7:00 a.m.

During normal working hours, Contractor’s project team assigned to the City of Glendora shall not perform work for any other person or entity while such project team is scheduled or assigned to perform City work without prior permission from the Public Works Department Representative.

4. SUPERVISION & STAFF
The Contractor shall assign a supervisor to be on site each working day during normal working hours. The assigned supervisor and project staff shall have skills, expertise, training, and experience in arboriculture, including pest control,soils, fertilizers and plant identification. The supervisor must be fluent in the English language. The supervisor shall be thoroughly knowledgeable of the scope of services and specifications.

5. UNIFORMS
Contractor’s staff performing work for the City of Glendora shall wear company uniforms, to include company shirts with the company’s name and the individual’s name, and shall exhibit a clean, neat professional appearance.

6. PUBLIC RELATIONS
Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner which will cause the least possible interference and annoyance to the public.

7. COMMUNICATIONS
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The Contractor shall provide a cellular telephone to each supervisor. Each supervisor shall carry the telephone on his/her person during the workday for communication with the City’s Representative. Each supervisor shall be on call 24 hours per day for emergencies and shall respond to a call from the City’s Representative regarding an emergency condition within one (1) hour.

8. RESPONSE TIMES
During normal working hours, Contractor shall respond to a non-emergency tree issue that is outside of the regularly scheduled trim cycle, within two (2) working days of a written notification by the Public Works Department Representative. After normal working hours, Contractor shall respond to a request for emergency services within one (1) hour. If Contractor fails to respond within the timeframes specified herein, City may cause necessary work, as determined by the Public Works Department Representative, to be performed by City crews or other contractors. City may deduct any costs incurred by the City from the payment for the month in which the work was performed.

9. VEHICLES AND EQUIPMENT
Maintenance – Contractor’s vehicles and equipment shall be of the latest and most efficient design. Contractor’s vehicles and equipment shall be maintained both visually and operationally. Paint and body of vehicles shall be maintained in good condition with no visible rust or body damage. Contractor’s employees shall operate vehicles at all times in compliance with the requirements of the State or California, the California Department of Motor Vehicles, Cal/OSHA, and all other applicable State and local requirements.

Signs – All Contractor vehiclesshall have safety features and shall be painted a uniform color and shall bear in legible letters the Contractor’s name.

Parking of Contractor’s Vehicles – Contractor shall not park Contractor’s vehicles overnight on City streets.

10. MEASUREMENTS
a) The size of all woody trees shall be determined by measuring the diameter at breast height (DBH). This is the diameter of the trunk at breast height, located four and onehalf (4.5) feet above the base of the trunk. For multi-trunk trees or trees that branch below four and one-half feet, the diameter of the largest trunk at four and one-half feet above base shall be used to determine the size.
b) Height shall be used to determine the size of the palms; and is measured from the base of the trunk to the bud initiation zone.

11. INCREASE OR DECREASE IN QUANTITIES
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The City reserves the right to increase or decrease the quantity of any item(s) or portion(s) of the work described in the specifications or the proposal form or to omit portions of the work so described as may be deemed necessary or expedient by the Contract Officer. Alterations, modifications or deviations from the work described in the scope of services by Contractor shall be subject to the prior written approval of the City.

12. WORK LISTS
a) Grid Pruning - The Public Works Department Representative will identify pruning locations by highlighting the corresponding streets on the map, which will be provided to the Contractor, along with a specific pruning assignment such as full trim, clean, raise, or palm trimming. The Contractor shall document all work onto a City Contractor Work List and record the location,species,size, work type, quantity, unit costs and lump sum amounts for each tree trimmed.
b) Park/Slope Tree Aesthetic Trimming – Aerial Unit
i) Park/Slope Tree Aesthetic trimming will be performed on trees located out of the public right-of-way that can be safely reached with an aerial unit. These trees are typically located within City parks, landscape maintenance districts (slope areas) and City facilities. The Contractor will be given specific locations for sites to be trimmed by the Public Works Department Representative prior to any work being performed. Tree quantities for this type of trimming shall be determined and agreed upon prior to any work being performed. Clean up and removal of all trimmings shall be included at no additional charge.
ii) Trees designated by the City for aesthetic trimming shall be trimmed, shaped and thinned. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum clearance of fourteen (14) feet over the roadway and nine (9) feet over walkways (unless otherwise directed by the Public Works Department Representative). Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights. Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an aesthetic appearance acceptable to the City’s Representative. iii) The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close (1/2 inch) to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater in diameter shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. All trees shall be thinned of smaller limbs to distribute the foliage evenly.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-6
c) Park/Slope Tree Aesthetic Trimming – Climber
i) Park/Slope Tree Aesthetic Trimming will be performed on trees located out of the public right-of-way that cannot be safely reached with an aerial unit that must be climbed in order to complete the necessary trimming. These trees may be located within City parks, landscape maintenance districts (slope areas) and City facilities.

These trees are typically located within the higher reaches of the City’s landscape maintenance districts (slope areas) as well as areas of City parks that do not allow large vehicle access. The Contractor will be given specific locations for sites to be trimmed by the City’s Representative prior to any work being performed. Tree quantities for this type of trimming shall be determined and agreed upon prior to any work being performed. Clean up and removal of all trimmings shall be included at no additional charge.
ii) Trees designated by the City for aesthetic trimming shall be trimmed, shaped and thinned. The trimming shall provide a symmetricalshape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum clearance of fourteen (14) feet over the roadway and nine (9) feet over walkways, unless otherwise directed by the Public Works Department Representative. Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights. Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an aesthetic appearance acceptable to the City.
iii) The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch. All cuts shall be made sufficiently close 1/2 inch; to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut.

All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. All trees shall be thinned of smaller limbs to distribute the foliage evenly.
d) Removals and Plantings – The Public Works Department Representative will provide a work list consisting of location, tree species, size, work type, quantity, unit costs and lump sum amounts.
e) Inspection – The Contractor shall notify the Public Works Department Representative upon completion of each work list and shall not process any work list for invoicing until all sites on the list have been inspected by the Public Works Department Representative. Also, daily, or as required by the City, the Contractor or its supervisor may walk the project with the Public Works Department Representative to determine compliance with the specifications or to discuss required work. Any tree(s), which in the opinion of the Public Works Department Representative, have not been pruned, removed or planted according to the conditions of the specifications set forth herein shall be brought to the attention of the Contractor and, if not corrected, payment to the Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-7
Contractor will not be made until the condition is corrected. f) Service Requests and Location Lists – The Public Works Department Representative may give Contractor additional service requests and location lists each day, in addition to the weekly or grid schedule list. This work will be considered as normal work and not subject to emergency work cost or crew rental costs.

13. TREE SITE INVENTORY DATABASE
The City currently has over 17,000 tree sites (trees, stumps, vacant) inventoried and maintained in a computerized database and tree management software package. Contractor shall provide and maintain a computerized tree inventory system of all trees serviced for the City. The Contractor shall provide the Public Works Department with a state-of-the-art record keeping software system that allows the Public Works Department to monitor and maintain information regarding the City’s Urban Forest maintenance program. The system shall provide detailed information which includes GPS location of trees, species, site information, work histories, service requests, pictures of “before” and “after” trimming that is suitable for reproduction and summary reports. City staff shall be provided direct access to the software.

14. TREE INVENTORY LIST
All trees that are in the tract in which the Contractor is working, shall be recorded onto a City Tree Inventory List. The Tree Inventory along with the list of trees pruned/removed shall be given to the Public Works Department Representative monthly. Each field on the inventory sheet should be filled in as follows:
a) Right-of-Way – The public right-of-way (and/or tree maintenance easement) as recorded in the development plans. The measurement will be the width of the parkway, or in areas in which there is no parkway, the designated footage beginning from the curb face.
b) Address – The house number and complete street name. If the tree is on the side of a corner house, the name of the intersecting street shall be included. c) Species – Species, including hybrids, varieties and cultivars. d) Diameter at Breast Height (DBH) – The measurement of the trunk diameter at 4.5 feet from the base. Multi-trunk trees shall be recorded by using the DBH of the largest trunk followed by the letter M and the total amount of the trunks. Example: A multi-trunk tree with the largest trunk measuring 12 inchesin diameter and having a total of 4 trunks would be recorded as 12M4.

15. WORK SITES
Work sitesinclude, but are not limited to, parkways, medians, greenbelts, tree easements, parks and other City facilities.

16. DELETIONS
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At the Public Works Department Representative’s option, any contract areas, work list or pruning map, or portion thereof, may be deleted or adjusted by notifying the Contractor in writing before work begins.

17. STANDARD CREW RENTAL
The standard crew is three (3) employees, one (1) chipper truck, one (1) chipper and all necessary hand tools. The crew equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work.

18. EMERGENCY RESPONSE WORK SCHEDULE
Emergency response work may be required to mitigate safety hazards outside of normal working hours.
a) Emergency response work is work performed after normal working hours (7 a.m. to 5 p.m., Monday through Friday, excluding holidays). Emergency response work does not include service requests and location lists assigned during normal working hours.
b) Emergency response work will not be performed without prior approval by the Public Works Department Representative unless a condition exists wherein it appears there is a danger of injury to persons or property. c) The City reserves the right to cause any emergency response work deemed necessary by the Public Works Department Representative to be performed by the City crews or other contractors, at no cost to the Contractor. d) Emergency response and crew rental rates begin when the crew arrives on site and begins work, and end at the completion of the work requested by the City. The City will not pay Portal to Portal.

19. SAFETY MEASURES
a) The Contractor shall comply with Cal/OSHA requirements for worker safety and applicable American National Standards Institute (ANSI) standards, including, but not limited to, Z133 Safety Requirements.
b) Any person working in proximity to electrical conductors shall be properly trained in electrical hazard recognition and avoidance, and possess the appropriate qualifications required by the State of California.
c) Any dead tree, tree with excessive decay, or tree with a substantial defect such as a split, crack, or unstable root system, shall be reported immediately to the Public Works Department Representative.
d) The Contractor shall postpone any tree maintenance activity wherein a vehicle is in proximity and such activity has the likelihood of causing damage to the vehicle. In Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-9
such instances, it is the responsibility of the Contractor to immediately notify the vehicle owner and request to have the vehicle moved to a safe location. Contractor shall report any abandoned vehicle to the Glendora Police Department.

20. PRESERVATION OF PROPERTY
a) The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs, or any other facilitieslocated on or adjacent to the job site. b) Should any direct or indirect damage or injury result to any public or private property by or because of any act, omission, neglect or misconduct in the execution of work, on the part of the Contractor or the Contractor’s employees, such property shall be restored by the Contractor, to a condition equivalent to that existing before damage occurred.
c) The Contractor shall be responsible for the complete removal and replacement of trees requiring removal and/or replacement due to the Contractor’s faulty maintenance or negligence, as determined by the Public Works Department Representative. Replacement shall be made by the Contractor in the kind and size of tree as determined by the Public Works Department Representative. Where there is a difference in value between the tree removed and the value of the replacement tree, City will deduct this difference from Contractor’s next monthly payment. In all cases, the value of any trees requiring removal and/or replacement will be determined by the Public Works Department Representative, using the latest Council of Tree and Landscape Appraisers – Guide for Plant Appraisal.

21. PRESERVATION OF WILDLIFE
Contractor shall take reasonable efforts to protect and preserve the nests, or nesting cavities, of beneficial birds and other beneficial animals, unless doing so would create a hazardous condition, and shall comply with applicable federal and state wildlife protection laws.

22. QUALITY OF WORK
All work performed by the Contractor shall comply with good arboreal practices within the industry for the particular species of trees being maintained. Work quality must be consistent with standards as specified in the International Society of Arboriculture’s (ISA) “Best Management Practices” and ANSI A300.

The Contractor shall be skilled in arboriculture and have the expertise necessary to perform all duties to the highest standard.

The Public Works Department Representative shall be the sole judge asto the adequacy and quality of the services provided by the Contractor.

23. DISEASE CONTROL
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Any monocot or dicot species that is known to transmit an infectious disease prevalent in the landscape shall be pruned with handsaws, pole saws or reciprocating saws only. Prior to pruning, all saw blades must be sterilized by a ten (10) minute immersion in a bucket of water containing twenty-five (25) percent chlorine bleach. A fresh solution shall be mixed daily.

Each tree shall be pruned utilizing a blade that has been sterilized in this fashion, thereby preventing tree-to-tree disease transmission via the saw blade. After a tree has been pruned, the saw blade shall not be utilized again until it has been sterilized by the ten (10) minute immersion method described above.

24. RESPONSIBILITY FOR DAMAGES
The Contractorshall be responsible for all damagesto people and/or property that occur as a result of the fault or negligence of the Contractor or its employees in connection with the performance of this work.

25. CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM

WATER POLLUTION PREVENTION
State and Federal guidelines for storm water pollution prevention are known as Best Management Practices (BMPs). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches, and coastlines. Since landscaping can and does contribute to storm water pollution, BMP guidelines taken from the California Storm Water Quality Association’s Handbook are provided for the Contractor’s reference. In addition, these BMP’s shall be reviewed with any new employee before the employee begins work in the field, and with all crews on at least an annual basis.

26. PERMITS AND LICENSES
Prior to the start of any work, the Contractor shall obtain all required City permits. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall be licensed in accordance with the California Business and Professions Code. The Contractorshall also obtain all other permits, licenses, certificates, or authorizations required by any governing body or entity.

27. TRAFFIC CONTROL PERMIT
When a street closure, lane closure, or detour is necessary for Contractor’s performance of work, the Contractorshall prepare and submit a permit application and shall attach two copies of the proposed traffic control signing, barricading and/or detour routing. The permit application and accompanying attachments will be reviewed by the City’s Traffic Engineer.

Upon the Traffic Engineer’s approval, a no-fee permit will be issued. No street closure, lane closure, detour or other work requiring traffic control shall commence prior to issuance of said permit.

28. SIGNS, BARRICADES, AND DELINEATORS
The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Temporary Traffic Control Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-11
Handbook published by the California Inter-Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual on Uniform Traffic Controls guidelines for traffic controls in construction and maintenance work zones unless otherwise approved by the City Engineer. During adverse weather or unusual traffic or working conditions, Contractor shall place additional traffic control devices as directed by the Public Works Department Representative.

29. HEALTH AND SAFETY TRAINING AND INSPECTIONS
Contractor shall be responsible for providing all employee health and safety training and personal protective equipment in accordance with applicable laws and regulations for potential hazardsthat may be encountered in performance of the work and provide copies of the certified training records upon request by the City. Contractor shall be responsible for proper maintenance and/or disposal of Contractor’s and its employees’ personal protective equipment and material handling equipment. The Contractor will be responsible for all work zone safety inspections and regular training of all staff setting up any traffic control.

30. PRUNING – GENERAL REQUIREMENTS
a) Complete pruning includes: raising the canopy height for building and right-of-way clearance, eliminating deadwood, crossing branches, and other safety concerns; shaping and thinning for the health of the tree and for aesthetics. b) Pruning shall be in strict accordance with allstandards and methods as prescribed by the International Society of Arboriculture.
c) The Contractor shall prune to retain the natural structure of each tree species, unless otherwise directed by the Public Works Department Representative, and have the knowledge and ability to determine each tree species response to pruning. Pruning patterns shall be consistent so that visual continuity is maintained, and the value of all City trees pruned is increased.
d) The use of chain saws shall be restricted to those cuts that cannot be made with hydraulic, pneumatic, or manually operated lopping shears. All blades, chains and other cutting devices shall be kept sharpened, to make a clean final cut, with the bark intact and free from stripping or shredding. Wound dressings are not permitted. e) Pruning cuts shall be made carefully and at the proper location; this will be back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge. f) Branch cuts shall be kept assmall as possible to prevent excessive decay. No live branch greater than eight (8) inches in diameter (measured at the base of the branch) shall be removed without authorization from the Public Works Department Representative, unless said branch is weakly attached or has other significant defect. g) Limbs, measuring two (2) inches or greater in diameter, shall be removed using the three-cut method.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-12
h) When pruning mature trees, no more than twenty-five (25) percent of the leaf-bearing canopy should be removed. Live Oaks are limited to ten (10) percent. i) When reducing the length of a limb back to a lateral branch, the lateral should be at least one-third the diameter of the portion removed.
j) Young trees shall be pruned primarily to improve structure. k) Private trees that are encroaching upon a City sidewalk or street, and are not providing proper height clearance requirements, shall be raised on the street-side only to mitigate nuisance or hazard. The cost shall be adjusted to one-half that for complete raise. l) The use of climbing spurs, gaffs, or any other climbing device that causes puncture wounds is prohibited, except for aerial rescue efforts, or during removals. m) The Contractor shall not prune any tree(s), which have been pruned by a resident or homeowner and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque shape, and have not been trained in the normal landscape shade tree standard of pruning. Such trees shall not be recorded on the work list. These trees are to be noted, and the Contractor shall inform the Public Works Department Representative of them by address.
n) Any inappropriate piece of metal, wire, rubber, wood, or other material that is damaging the growing tissue of a tree or predisposes the tree to irreparable damage in the future, shall be removed. If it is determined that the material cannot be removed without further damage to the growing tissue of the tree, it shall not be removed, but necessary actionsshall be taken to reduce the impactofthismaterial to the tree by cutting out as much of the exposed surface of it as possible.
o) Vines that are entwined on the trunk or throughout the limb structure shall be removed with caution, avoiding injury to tree.

31. PRUNING – WORK TYPE DESCRIPTIONS
Below are descriptions of the types of work may be assigned to the Contractor. All general requirements for pruning shall be followed.
a) Grid Pruning – Grid pruning means routine tree pruning per pre-designated districts/grids on a scheduled cycle or any grouping of seven (7) or more trees near one another, within an approximate 200-yard radius, and shall be paid as grid pruning even when off the regularly scheduled district/grid plan.
b) Full Pruning – The objective is to improve tree structure, reduce wind sail effect, allow for improved light penetration, provide proper clearances, and to remove dead or other undesirable limbs.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-13
Selective pruning shall be implemented; any or all pruning techniques shall be applied depending on the requirements of each tree. These include structural pruning, crown cleaning, crown thinning, crown reduction, crown raise and crown restoration. c) Crown Raise – In areas where raises are specified, no other type of pruning shall be done. A crown raise is removal of lower branches only, to provide proper height clearance. Fourteen (14) feet clearance is required over streets, where applicable. Nine (9) feet clearance isrequired over parkways and sidewalks. Eleven (11) feet clearance is required over equestrian trails. To avoid destroying the natural structure of small trees, they shall not be raised to the aforementioned specifications. Instead, such trees shall be pruned to reduce the length of the obstructing limbs. d) Crown Cleaning – In areas where cleaning is specified, no other type of pruning shall be done. Crown cleaning is the removal of dead, dying, diseased, broken and weakly attached branches. Crown cleaning shall also include crown raise, when needed to provide proper clearance.
e) Crown Reduction – In areas where height issues are specified, no other type of pruning shall be done. Crown reduction is used to reduce the height and/or spread of a tree.

Thinning cuts are most effective in maintaining the structural integrity and natural form of a tree and in delaying the time when it will need to be pruned again. The lateral to which a branch or trunk is cut should be at least one-half the diameter of the cut to be made.
f) Palm Pruning – Palm fronds are to be removed so that a 90-degree angle is achieved.

The angle shall be measured from the horizontal axis of the growing point base.

All dead fronds, flower stalks and fruit stalks shall be removed and cut as close to their base as possible without damaging adjacent fronds or trunk tissue. Loose petioles from previous pruning operations shall be removed carefully.

When pruning palms in the Phoenix genus it is imperative to sterilize all pruning equipment to avoid possible tree-to-tree transmission of the disease Fusarium oxysporum.

32. SELECTIVE PRUNING
When performing any of the types of pruning, it is imperative to employ selective pruning to prevent over pruning. If any tree in an assigned area requires a lesser amount of pruning than what has been assigned, only that which is necessary will be performed.

33. TREE REMOVALS
a) All tree removal operations shall be in strict accordance with the methods prescribed by the International Society of Arboriculture.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-14
b) Trees designated for removal by the Public Works Department Representative will be marked with a dot, using white paint, on the trunk, just above the root collar of the tree.

If for any reason there is doubt regarding the trees(s) to be removed, the Public Works Department Representative will be contacted before work commences. c) Felling is permitted provided it can be safely achieved without endangering surrounding property and will not interfere with vehicular traffic. A tag line(s) shall be used to direct fall always. All bystanders shall be kept at a safe distance from the work site.
d) Trees too large to fell shall be removed in sections. Each section shall be cut into a size that can be handled easily and safely by one tree worker. If section is too heavy for one worker, it shall be rigged and lowered to the ground. The means of lowering shall be acceptable to the Public Works Department Representative. e) Stump grinding shall be incorporated with the removal of the tree and performed on the same day. The underground service alert regional notification center (Dig Alert) must be called prior to the start of the removal list, to allow enough time for each site to be marked before work begins.
f) The depth of stump grind shall be no less than eighteen (18) inches below lowest surface grade. The grind shall comprise the entire stump below soil surface and any uplifted portion of the soil caused by the root flare. Exposed roots, whether in the public right-of-way or private property, shall be traced and ground or chopped out to a depth of no less than eight (8) inches below the lowest surface grade. If irrigation is damaged it shall be repaired immediately. The site shall be backfilled with a mix of 60% soil and 40% of the remaining wood chips; then firmly tamped down to allow for aslittle settling as possible. All excess wood chips and soil shall be hauled away. When complete, the work site shall be level and at the original soil grade of the surrounding area.

34. TREE PLANTING AND STAKING
a) Trees to be planted by the Contractor shall comply with the Specifications for Procuring Container Grown Landscape Trees (Appendix A attached hereto). b) All trees shall be planted according to the standards prescribed by the International Society of Arboriculture. Contractor shall comply with the standard plan for tree planting, as per Standard Plans for Public Works Construction (SPPWC), Std. Plan No 518-3, Sheet 2 .
c) Contractor shall comply with DigAlert requirements, as set forth in California Government Code section 4216 et seq., before the excavation of any tree-planting site. d) Prior to planting, the natural root flare must be identified. Any soil that may be covering the root flare must be removed. The planting hole shall be dug to a size of two times the width of the root ball, leaving the bottom firm, to prevent the tree from settling. The container shall be removed carefully to prevent root or stem damage; the tree shall not be pulled by the stem. If the container does not come off easily, it shall be cut on one Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-15
or more sides, from top to bottom, to allow its removal. Circling roots shall be separated and spread outward. Densely matted roots that cannot be teased apart shall be cut cleanly in two places.
e) The tree shall be lifted by the root ball only and carefully placed in the planting hole.

The root ball shall be oriented so that the tree stands vertically, with the top of the root ball approximately one to two inches higher than the soil grade. Backfill shall be native soil only with no rocks greater than three inches diameter. Soilshall not be placed on top of the root ball. Contractor shall displace air pockets in the backfill by moderately tamping with shovel handle and watering in. Contractorshall check for settling and add backfill if necessary. To avoid compaction of the soil, Contractor shall not tamp the backfill with excessive pressure or use broad, heavy objects. f) Any tree that can stand upright without support and would be able to withstand prevailing winds along with yearly Santa Ana wind occurrences shall not be staked. g) If upon determining a tree cannot support itself, two stakes of good quality treated lodge pole pine not exceeding eight (8) feet in length and no more than two and one-half (2.5) inches in diameter shall be used. The stakes shall be placed in a northwest / southeast configuration to give maximum support during heavy wind conditions and placed outside the root ball, avoiding any damage to roots. Stakes shall be pounded down until sufficiently stable. The top of the stakes interfering with branch structure shall be cut off below the lowest branch where the tree’s growth habit permits. h) Trees shall be tied to stakes using rubber cinch ties, thirty-two (32) inches in length, attached by a method of a figure eight loop between the tree trunk and each stake. Ties shall be attached to stakes with galvanized nails driven into the stakes. A minimum of two (2) ties shall be used, placed high enough on the trunk to support the crown.

Additional ties shall be placed lower on the trunk if needed to straighten. Ties shall be taught enough to prevent trunk from rubbing against the stakes, but with a modest amount of slack to allow movement of the tree. Ties shall not be placed in branch crotches.
i) A plastic guard shall be placed loosely around the base of the trunk. j) A watering basin shall be placed around the outer edge of the root ball in areas where water-runoff will occur. The basin shall be in the form of a tightly compacted soil berm, three inches in height. A watering basin is not required on turf or dense groundcover.

35. STAKING ONLY
The Contractor shall stake any tree that is unable to stand upright on its own, whether the existing stakes have become loosened, damaged, incorrectly installed, or where the stakes are absent. This work shall be performed in any area where the Contractor is pruning or where otherwise directed by the Public Works Department Representative. All the standards shall be followed.

36. STAKE REMOVAL
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 A-16
The Contractor shall remove stakes from trees that have achieved enough stability and grown to at least three (3) inches diameter at breast height (DBH). The stakes should be pulled completely out of the ground when possible; otherwise, the stakes shall be cut down below grade and backfilled with soil.

All undamaged tree stakes will be re-used. Any excess tree stakes that are suitable for re-use shall be returned to the City. The Contractor shall dispose of all damaged tree stakes.

Stake removal shall be performed in any area where the Contractor is pruning, at no charge to the City.

37. REMOVAL OF BRUSH AND DEBRIS
The Contractor shall be responsible for the removal and disposal of all debris, such as wood, branches, brush, chippings, and any other material resulting from tree maintenance operations.
a) Contractor must comply with all State and local laws and regulations applicable to and governing such disposal.
b) Disposal of all Eucalyptus wood infested with the larvae of the Eucalyptus Long Horned Borer shall comply with the requirements of California Public Resources Code section 4714.5.

38. TREE WATERING
Watering is to be performed by a one-man crew with a water truck for newly planted trees for the first year after initial planting or when the tree is determined to be established.

Watering will occur along various routes including landscape medians, parkways, parks, and City facilities. At the discretion of the Public Works Department Representative, older trees will be included on a watering schedule to be provided by the City.

39. ARBORIST SERVICES
On occasion, the City requires tree evaluations including written reports. Upon request by the City, the Contractor shall prepare detailed arborist reports, tree risk assessment reports, tree evaluations and site inspections. Reporting may be requested on as little as one tree to an entire Urban Forest population and is handled on a case-by-case basis.

40. MILLING
On occasion, the City may request for some of the removed urban forest material be milled down for special projects. The Contractor shall such services upon request. Milling can be performed on or off site.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 A-17

APPENDIX A

SPECIFICATIONS FOR PROCURING CONTAINER GROWN LANDSCAPE TREES

PROPER IDENTIFICATION
All trees shall be true to name as ordered or shown on the planting plans and shall be labeled individually or in groups by species and cultivar (where appropriate).

COMPLIANCE
All trees shall comply with federal and state laws and regulations requiring inspection for plant disease, pests and weeds.

TREE CHARACTERISTICS AT THE TIME OF SALE OR DELIVERY
A.TREE HEALTH

1. Trees shall be healthy and vigorous; free of injury from biotic (insects, pathogens, nematodes, etc.) and abiotic agents (herbicide toxicity, salt injury, improper irrigation, etc.).

2. The size, color and appearance of the leaves shall be typical for the time of year and stage of growth of the species/cultivar; and shall not be stunted, misshapen, tattered, discolored (chlorotic or necrotic) or otherwise atypical.

3. The length and diameter of shoot growth throughout the crown shall be typical for the age and size of the species/cultivar.

4. Overall height and trunk diameter shall be typical for the age, species/cultivar and container size.

B. CROWN
Central Leader: The best quality shade trees, and most evergreen trees, have a dominant or central leader or trunk that extends up to the top of the canopy. Shade trees of lesser quality have two or more leaders or trunks, which compete against each other. Branches that have narrow angles of attachment and co-dominant stems tend to break at the point of attachment, especially when associated with included bark. Trees purchased from the nursery should have a single, relatively straight central leader and tapered trunk, free of co-dominant stems that compete with the central leader. The central leader should not have been headed.

However, in cases where the original leader has been removed, an upright branch at least ½ (one-half) the diameter of the original leader just below the pruning point shall be present.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 A-18
Co-dominant stems with Included Bark
Form: The form or shape of the crown shall be symmetrical, and typical for the species/cultivar. The crown shall not be significantly deformed by wind, pruning practices, pests or other factors.

Branch Spacing:

1. Branches shall be distributed radially around and vertically along the trunk, forming a generally symmetrical crown typical for the species/cultivar.

2. Branches shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch.

3. The attachment of scaffold branches shall be free of included bark.

Branch Diameter: shall be no larger than 2/3 (two thirds) the diameter of the trunk, measured 1" (one inch) above the branch.

Temporary branches: Unless otherwise specified, small "temporary" branches should be present along the trunk below and above the lowest main (scaffold) branch, particularly for treeslessthan 1-1/2" (one and onehalf inches) in trunk diameter. Temporary branches should be distributed around and vertically along the trunk and should be no greater than 3/8" (three-eighthsinch) in diameter and no greater than ½ (one-half) the diameter of the trunk at the point of attachment. Heading of temporary branches is usually necessary to limit their growth.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 A-19
Good branch spacing, with
temporary branches above and
below the lowest main branch.

Good trunk taper
C.TRUNK

1. Trunk diameter and taper shall be sufficient so that the tree will remain vertical without the support of a nursery stake.

2. The trunk shall be free of wounds (except properly-made pruning cuts), sunburned areas, conks (fungal fruiting-bodies), wood cracks, bleeding areas, signs of boring insects, galls, cankers and/or lesions.

3. Trunk diametershall be within the range shown in the table below and shall be taken 6” (inches) above soil surface.

Container Size Trunk Diameter (inches)
5 gallons 0.5 to 0.75
15 gallons 0.75 to 1.5
24-inch box 1.5 to 2.5
D. ROOTS

1. The trunk, root collar (root crown) and large roots shall be free of circling and/or kinked roots. Soil removal near the root collar may be necessary to verify that circling and/or kinked roots are not present.

2. The tree shall be wellrooted in the container. When the container isremoved, the root ballshall remain intact, and when the tree is lifted, the trunk and the root system shall move as one.

3. The upper-most roots or root collar shall be within 1" (one inch) above or below the soil surface. The Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 A-20
soil level should be within 2” (two inches) of the top of the container (see table below).

Container Size Soil Level from Top of Container
(inches)
5 gallons 1.25 to 2
15 gallons 1.75 to 2.75
24-inch box 2.25 to 3

4. The root ball periphery should be free of large circling and bottom-matted roots. The acceptable diameter of circling peripheral roots depends on species and size of root ball.

5. On grafted or budded trees, there shall be no suckers from the root stock.

E.MOISTURE STATUS
At time of inspection and delivery, the root ball shall be moist throughout, and the tree crown shall show no signs of moisture stress, as indicated by wilt. Roots shall show no signs of being subjected to excess soil moisture conditions, as indicated by root discoloration, distortion, death, or foul odor.

INSPECTION
The City of Glendora reserves the right to reject trees that do not meet specifications as set forth in these guidelines.

DELIVERY
Delivery shall be made at the agreed-upon date and time. The vendor shall notify the City, as soon as possible, of any delivery which becomes delayed due to extenuating circumstances.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 A-21

GLOSSARY
Co-dominant - Two or more vigorous and upright branches of relatively equal size that originate from a common point, usually where the leader has been lost or removed.

Crown - The aboveground part of the tree including the trunk.

Cultivar - A named plant selection from which identical or nearly identical plants can be produced, usually by vegetative propagation or cloning.

Girdling root - A root that partially or entirely encircles the trunk and/or buttress roots, which could restrict growth and downward movement of photosynthate and/or water and nutrients up.

Included bark - Bark embedded within the crotch between a branch and the trunk or between two or more stems that prevents the formation of a normal branch bark ridge. This often occurs in branches with narrow-angled attachments or branches resulting from the loss of the leader. Such attachments are weak and subject to splitting.

Kinked root – Is a primary root, which is sharply bent, causing a restriction to water, nutrient, and photosynthate movement. Kinked roots may compromise the structural stability of roots systems.

Leader - The dominant stem which usually develops into the main trunk.

Photosynthate - Pertains to sugar and other carbohydrates that are produced by the foliage during photosynthesis, an energy trapping process.

Root collar - The flared area at the base of a tree where the roots and trunk merge; also referred to as the "root crown" or "root flare".

Shall - Used to denote a practice that is mandatory.

Should - Used to denote a practice that is recommended.

Scaffold branches - Large, main branches that form the main structure of the tree.

Temporary branch - A small branch that is retained temporarily along the trunk of young trees.

Temporary branches provide photosynthate to increase trunk caliper and taper and help protect it from sunburn damage and mechanical injury. Such branches should be kept small and gradually removed as the trunk develops.

Trunk - The main stem or axis of a tree that is supported and nourished by the roots and to which branches are attached.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 B-1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

I. ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
The following sections of Article 5 shall be deleted in their entirety:

A. Section 5.1(e) - Builder’s Risk Insurance.

B. Section 5.1(f) - Pollution Liability Insurance.

II. ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION The following sections of Article 7 shall be deleted in their entirety:

A. Section 7.7 - Liquidated Damages.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform the tasks described in Exhibit “A-1” for the lump sum, unit prices, and rates listed in Exhibit “C-1” attached hereto. The lump sum, unit prices, and rates set forth in Exhibit “C-1” shall remain firm and fixed through June 30, 2028.

II. Commencing on July 1, 2028, the lump sum, unit prices, and rates listed in Exhibit “C-1” may be adjusted annually during the Term of this Agreement in an amount not exceeding the twelve-month percentage change (up or down) of the Consumer Price Index for All Urban Consumers (CPI-U). February shall be the base month to be used for calculating the annual adjustments. Price adjustments shall correlate with the CPI-U Series titled “All items in Los Angeles-Long Beach-Anaheim, CA, all urban consumers, not seasonally adjusted,” as published by the Bureau of Labor Statistics, in the Department of Labor.

These reports are accessible at the following website: https://www.bls.gov/cpi/data.htm.

Should this index be discontinued, an index covering the most geographically compact region that includes eastern Los Angeles County shall be used.

When requesting a price increase, the Contractor shall submit a justification in writing to the Contract Officer detailing the reasons for the price adjustment request and demonstrating the calculable change in CPI-U that supports a price adjustment. The request for an annual price adjustment shall be made no later than sixty days prior to the annual adjustment date of this Agreement during the Term. The requested adjustment for a price increase may not exceed the percentage change of the CPI-U for the twelve-month period prior to the February preceding the adjustment. The City reserves the exclusive right to accept or reject any request for a price adjustment. Price adjustments may be effective only upon written approval by the City’s Contract Officer or the City Manager and may not be applied retroactively.

III. The City will compensate Contractor for the services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for each item of work as shown on Exhibit “C-1” (Contractor’s Billing Rates), including location, item description, quantity, unit, unit cost, and total cost for each line item.

B. Line items for all materials and equipment properly charged to the services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the services.

IV. The total compensation for the services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 C-2
V. Commencing on July 1, 2028, the Contract Sum as provided in Section 2.1 may be increased in an amount equal to the annual inflation amount as provided in Section II above, subject to the approval of the City Manager.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 C-3
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 C-4
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all services timely in accordance with the terms and conditions set forth in Exhibit “A” attached hereto, and as directed by the Contract Officer.

II. Contractor shall deliver all tangible work products described in Exhibit “A” to the City, as provided herein, and otherwise as and when required by the Contract Officer.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 D-1

PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as
follows:__________________________________________________; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on 20___.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026 D-2
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of
process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026

PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as
follows:__________________________________________________; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of ________________________________________ ($______________), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026
Executed on , 20____.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: _____________________________________________
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026
Insurance Company Agent for Service
of Process in California:

Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.

This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.

NOTICE:

No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .

Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4 01240.0006 2162462.2 7/2/2026
(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Docusign Envelope ID: 7159C910-6840-87F0-810B-F3824EBCCBB4

TREE TRIMMING AND TREE MAINTENANCE

SERVICES

1. GENERAL
Approved by:

Roxanne Lerma
Effective Date
July 10, 2025
The City of West Covina (City) is seeking proposals from qualified companies to provide services for tree trimming and tree maintenance services for the City's Urban Forest, which consists of approximately 24,000 trees that are included in the 34,000 active sites maintained in the inventory database.

The City desires to obtain the best possible tree care to maintain the City's Urban Forest at a level expected by the City's residents, City Council, City staff, and visitors to the community.

2. RFP SCHEDULE
• RFP release: July 10, 2025.
• Mandatory Pre-Proposal Meeting: July 24, 2025@ 10:00 a.m. at City Yard 825 S. Sunset Avenue, West Covina, 91790. Please RSVP through PlanetBids by clicking on RSVP button under Bid Information tab.
• Questions due: July 29, 2025@ 3:00 p.m.
(Questions must be posted on City's Planet Bids portal) • Responses to questions posted: August 4, 2025
(Responses will be posted on City's Planet Bids portal) • Proposals due: August 14, 2025@ 2:00 p.m.
• Potential interview: September 3, 2025
• Selection of proposer (tentative date): October 7, 2025 (For contracts awarded by the City Council, City Council agendas are posted on www.westcovina.org on the Wednesday prior to the first and third Tuesdays each month.)

3. PROPOSAL SUBMISSION
Proposals must be for the entire scope of services outlined in this RFP.

Incomplete proposals will not be considered. Proposals will be received electronically (online only) via City of West Covina's PlanetBids portal at https://www.westcovina.org/departments/finance/finance/bids-rfps.

Proposals must be submitted with the following attachments:

City of West Covina Request for Proposals