Agenda packet — Glendora City Council, October 13, 2026 (part 2 of 3)

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(k) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass Through Clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (n) City’s Right to Revise Specifications. The City reserves the right at any time during the term of this Contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

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performance of the work provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities (with legal counsel approved by City) and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith; (b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

In addition, Contractor agrees to indemnify, defend and hold harmless the Indemnified Parties from, any and all claims and liabilities for any infringement of patent rights, copyrights or trademark on any person or persons in consequence of the use by the Indemnified Parties of articles to be supplied by Contractor under this Agreement, and of which the Contractor is not the patentee or assignee or has not the lawful right to sell the same.

Contractor shall incorporate similar indemnity agreements with its subcontractors and if it fails to do so Contractor shall be fully responsible to indemnify City hereunder therefore, and failure of City to monitor compliance with these provisions shall not be a waiver hereof. This indemnification includes claims or liabilities arising from any negligent or wrongful act, error or omission, or reckless or willful misconduct of Contractor in the performance of professional services and work hereunder. The provisions of this Section do not apply to claims or liabilities occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

Contractor’s obligations under this Section shall apply regardless of whether or not such claims or liabilities were caused in part or contributed to by the City or any Indemnified Parties. In instances where City or its Indemnified Parties is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.

5.4 Notification of Third-Party Claims.

City shall timely notify Contractor of the receipt of any third-party claim relating to the work under this Agreement. City shall be entitled to recover from Contractor its reasonable costs incurred in providing such notification.

5.5 Performance and Labor Bonds.

Concurrently with execution of this Agreement, Contractor shall deliver to the City, the following:
(a) A performance bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the faithful performance of this Agreement (“Performance Bond”).
(b) A labor and materials bond in the amount of the Contract Sum of this Agreement, in the form provided by the City Clerk, which secures the payment of all persons furnishing labor and/or materials in connection with the work under this Agreement (“Payment Bond”).

Both the Performance Bond and Payment Bond required under this Section 5.5 shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his/her power of attorney. The bonds shall be unconditional and remain in force during the entire term of this Agreement.

5.6 Sufficiency of Insurer or Surety.

Insurance and bonds required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated “A” or better in the most recent edition of Best’s Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City (“Risk Manager”) due to unique circumstances. In addition, the insurance carrier must be currently authorized by the Insurance Commissioner to transact business of insurance or be on the List of Approved Surplus Line Insurers issued by the State of California. If this Agreement continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the bonds required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

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at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.

5.8 Release of Securities.

City shall release the Performance and Payment Bonds when the following have occurred:
(a) Contractor has made a written request for release and provided evidence of satisfaction of all other requirements under Article 5 of this Agreement; (b) the work for the Project has been finally accepted by the City; and (c) after passage of the time within which lien claims are required to be made pursuant to applicable laws; if lien claims have been timely filed, City shall hold the Payment Bond until such claims have been resolved, Contractor has provided statutory bond, or otherwise as required by applicable law.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

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may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the Project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the Project being designed.

6.3 Ownership of Documents.

All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents and other materials (the “documents and materials”) prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the documents and materials hereunder. Any use, reuse or assignment of such completed documents for other projects and/or use of uncompleted documents without specific written authorization by the Contractor will be at the City’s sole risk and without liability to Contractor, and Contractor’s guarantee and warranties shall not extend to such use, reuse or assignment. Contractor may retain copies of such documents for its own use.

Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom. Moreover, Contractor with respect to any documents and materials that may qualify as “works made for hire” as defined in 17 U.S.C. § 101, such documents and materials are hereby deemed “works made for hire” for the City.

6.4 Confidentiality and Release of Information.
(a) information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the Contract Officer.
(b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the Contract Officer or unless requested by the City Attorney, voluntarily provide documents, declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct.

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(d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

This Agreement shall be interpreted, construed and governed both as to validity and to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in the County of Los Angeles, State of California.

7.2 Disputes.
(a) Default; Cure. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default. Instead, the City may give notice to Contractor of the default and the reasons for the default. The notice shall include the timeframe in which Contractor may cure the default. This timeframe is presumptively thirty (30) days, but may be extended, though not reduced, if circumstances warrant, in the sole and absolute discretion of the Project Manager. During the period of time that Contractor is in default, the City shall hold all invoices and shall proceed with payment on such invoices only when the default is cured to the satisfaction of the City. In the alternative, the City may, in its sole discretion, elect to pay some or all of the outstanding invoices during the period of default. If Contractor does not cure the default, the City may take necessary steps to terminate this Agreement under this Article. Any failure on the part of the City to give notice of the Contractor’s default shall not be deemed to result in a waiver of the City’s legal rights or any rights arising out of any provision of this Agreement. (b) Dispute Resolution. This Agreement is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Additionally, Section 9204 of the California Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein and the intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code with respect to any such claims by Contractor. This Section shall be construed to be consistent with said statutes.

For purposes of these procedures, the term “claim(s)” means a separate demand by the Contractor, after the City has denied Contractor’s timely and duly made request for payment for extra work and/or a time extension, for (A) a time extension, (B) payment of money or damages arising from work done by or on behalf of the Contractor pursuant to this Agreement and payment of which is not otherwise expressly provided for or the Contractor is not otherwise entitled to, or (C) an amount the payment of which is disputed by the City.

7.3 Retention of Funds.

Contractor hereby authorizes City to deduct from any amount payable to Contractor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate City for any losses, costs, liabilities, or damages suffered by City, and (ii) all amounts for which City may be liable to third parties, by reason of Contractor’s acts or omissions in performing or failing to perform Contractor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Contractor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, City may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of City to exercise such right to deduct or to withhold shall not, however, affect the obligations of the Contractor to insure, indemnify, and protect City as elsewhere provided herein.

7.4 Waiver.

Waiver by any Party to this Agreement of any term, condition, or covenant of this Agreement shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision or a waiver of any subsequent breach or violation of any provision of this Agreement.

Acceptance by City of any work or services by Contractor shall not constitute a waiver of any of the provisions of this Agreement. No delay or omission in the exercise of any right or remedy by a non-defaulting Party on any default shall impair such right or remedy or be construed as a waiver.

Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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or different times, of any other rights or remedies for the same default or any other default by the other Party.

7.6 Legal Action.

In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. Notwithstanding any contrary provision herein, Contractor shall file a claim pursuant to Government Code Sections 905 et seq. and 910 et seq., in order to pursue a legal action under this Agreement.

7.7 Liquidated Damages.

Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City the sum of $1,000 (One Thousand Dollars) as liquidated damages for each working day of delay in the performance of any of the services required hereunder, as specified in the Schedule of Performance (Exhibit “D”). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages. Pursuant to Government Code Section 4215, Contractor shall not be assessed liquidated damages for delay in completion of the Project when such delay was caused by the failure of the public agency or owner of the utility to provide for removal or relocation of utility facilities.

7.8 Termination Prior to Expiration of Term.

This Section shall govern any termination of this Contract except as specifically provided in the following Section for termination for cause. The City reserves the right to terminate this Contract at any time, with or without cause, upon thirty (30) days’ written notice to Contractor, except that where termination is due to the fault of the Contractor, the period of notice may be such shorter time as may be determined by the Contract Officer. Upon receipt of any notice of termination, Contractor shall immediately cease all services hereunder except such as may be specifically approved by the Contract Officer. Except where the Contractor has initiated termination, the Contractor shall be entitled to compensation for all services rendered prior to the effective date of the notice of termination and for any services authorized by the Contract Officer thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, except as provided in Section 7.3. In the event the Contractor has initiated termination, the Contractor shall be entitled to compensation only for the reasonable value of the work product actually produced hereunder. In the event of termination without cause pursuant to this Section, the terminating Party need not provide the non-terminating Party with the opportunity to cure pursuant to Section 7.2.

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7.9 Termination for Default of Contractor.

If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 7.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated.

7.10 Attorneys’ Fees.

If either Party to this Agreement is required to initiate or defend or made a Party to any action or proceeding in any way connected with this Agreement, the prevailing Party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorney’s fees. Attorney’s fees shall include attorney’s fees on any appeal, and in addition a Party entitled to attorney’s fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment.

7.11 Unfair Business Practices Claims.

In entering into this Agreement, Contractor offers and agrees to assign to the City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials related to this Agreement. This assignment shall be made and become effective at the time the City renders final payment to the Contractor without further acknowledgment by the Parties.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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having any such interest shall be employed by it as an officer, employee, agent or subcontractor without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his / her financial interest or the financial interest of any corporation, partnership or association in which he/her is, directly or indirectly, interested, in violation of any State statute or regulation. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either Party may change its address by notifying the other Party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts.

This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. Each of the Parties intend to be bound by the signatures on any telecopied, .pdf or other electronically delivered document, and are aware that the other Party will rely on the telecopied, .pdf or other electronically delivered signatures, and hereby waive any defenses to the enforcement of the terms of this Agreement based on the form of signature.

9.4 Integration; Amendment.

This Agreement including the attachments hereto (and the documents incorporated herein) is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though it were included herein. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either Party, this Agreement shall forthwith be amended to make such insertion or correction/

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

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9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
Michael Amundson, Vice President

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties. [SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

Page 29 ends

PW AGREEMENT – HARDY & HARPER (CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405) 01240.0006 2196876.1
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF GLENDORA, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

HARDY & HARPER, INC., a California corporation
Name: Michael Amundson
Title: Vice President
Email: [email protected]
Name: Kristen Paulino
Title: Corporate Secretary and Chief Financial Officer
Email: [email protected]

Address: 32 Rancho Circle, Lake Forest, CA 92630
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B Sep 24, 2026 | 2:56 PM PDT
Sep 24, 2026 | 2:50 PM PDT
A-1
01240.0006 2196876.1
EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all the work and comply with all of the specifications and requirements in the “General Provisions” and “Special Provisions” included in the bid documents for the project entitled CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, Plan No. 1405, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

This project entails cold-milling the asphalt pavement to a 2” depth, overlay with a 2” ARHM, removing & replacing curbs, gutters and sidewalks per SPPWC. The project also includes adjusting existing utility manholes & valves to the finished grade, restoring traffic striping markings and curb paintings, and re-establishing disturbed survey monuments.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:

A. Initial report describing the existing site conditions and confirming the overall construction schedule.

B. Bi-Weekly progress reports describing work completed during the preceding two (2) weeks.

C. Anticipated work to be performed during the following two (2) weeks.

IV. All work performed under this Agreement is subject to review, inspection, and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B B-1
01240.0006 2196876.1
EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

I. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

Section 2.4 (Invoices) shall be modified to add the following to the end of the Section:

In the event, a preliminary notice is posted by a subcontractor / supplier / manufacturer / vendor, an unconditional release will be required prior to releasing monies to the Contractor. Alternatively, an amount not to exceed the amount referred in the preliminary notice will be jointly released to the Contractor and the originator of the said notice with a conditional release from the said subcontractor / supplier / manufacturer / vendor.

II. ARTICLE 3. PERFORMANCE SCHEDULE
Section 3.1 (Time of Essence) shall be modified as follows:

Time is of the essence in the performance of this Agreement, and as such, the Contractor shall commence the work and shall diligently pursue the work to completion within the time stated in Article 13 of the Instructions to Bidders, and upon the work schedule, if any, as specified in the Special Conditions, except as such time may be extended in writing by the City in accordance with Section 3.2 and the provisions of the General Conditions.

III. ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
The following sections of Article 5 shall be deleted in their entirety:

Section 5.1 (c) - Professional Liability (Errors & Omissions) Insurance.

Section 5.1 (e) – Builder’s Risk Insurance.

Section 5.1 (f) – Pollution Liability Insurance.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B C-1
01240.0006 2196876.1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates on the Bid Sheet submitted as part of the Bid Documents, and listed below:

Line
Item
Item Description Quantity
Unit of
Measure
Unit Price Extension
1 Mobilization & De-Mobilization 1 LS. $7400 $7400
2 Traffic Control 1 LS. $21,160 $21,160
3 Grind & cold mill roadway to 2” depth 100,000 SF. $0.25 $25,000 4 Construction of 2" ARHM overlay. Work includes
crack sealing. 1,300 TONS. $126 $163,800
5 Adjust existing storm drain/sewer/utility
manhole/vault frames and covers to finished
grade.
12 EA. $685 $8,220
6 Adjust existing water/gas valve can and cover to
finished grade. 9 EA. $50 $450
7 Restore and install traffic striping, markings, curb
paintings.
1 LS. $1,300 $1,300
8 Remove and replace 4" PCC sidewalks per
SPPWC std plan 113-2
2,750 SF. $12.30 $33,825
9 Remove and reconstruct existing curb and gutter
per SPPWC 120-3 to match existing; work shall
include 1' wide x 8" deep AC Pavement slot cut
and restore it with AC, type C2-PG 64-10, full
depth.
145 LF. $68 $9,860
10 Re-establish survey monuments including tieouts 3 EA. $995 $2,985 Not to Exceed Total $274,000
II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

III. Within the budgeted amounts for each item on the Bid Sheet, and with the approval of the Contract Officer, funds may be shifted from one item’s sub-budget to another so long as the Contract Sum is not exceeded per Section 2.1, unless Additional Work is approved per Section 1.10.

IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B C-2
01240.0006 2196876.1
C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B D-1
01240.0006 2196876.1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:

Description Days to Perform Deadline Date
A. All Work 50 Working Days
from City’s issuance
of the Notice to
Proceed
TBD
II. Contractor shall deliver the following tangible work products to the City by the following dates.

A. Initial report describing the existing site conditions and confirming the overall construction schedule.

B. Bi-Weekly progress reports describing work completed during the preceding two (2) weeks.

C. Anticipated work to be performed during the following two (2) weeks.

D. Status reports as requested by Contract Officer.

VI. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to HARDY & HARPER, INC., as Contract for the work entitled and described as follows: CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405.

WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of Two Hundred Seventy-Four Thousand Dollars ($274,000), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on 20___.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1
Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service of
process in California, if different from above)
(telephone number of Surety's agent in California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to HARDY & HARPER, INC., as Contractor (“Principal”), a Contract for the work entitled and described as follows:

CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405.

WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of Two Hundred Seventy-Four Thousand Dollars ($274,000), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond.

Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on , 20___.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)
(telephone number of Surety's agent in California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
NOTICE:

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: CDBG-FUNDED GRIND & OVERLAY PROJECT
FY 2026-2027, PLAN NO. 1405
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1
Insurance Company Agent for Service
of Process in California:

Name
Agency
Street Number
City and State
Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.

This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.

NOTICE:

No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)

General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The CITY OF GLENDORA (“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number _________.
(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B 01240.0006 2196876.1
Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B Revised
09/2026
INDEX
01240.0006 2196876.1
Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

STAFF REPORT
TO: Mayor and Council Members DATE: October 13, 2026
FROM: Public Works DISTRICT(S): 1, 3, 4, 5
SUBJECT: Consider an Agreement with Hardy & Harper, Inc. for the Route 66 Pavement Rehabilitation Project, Plan No. 1406, in an amount not to exceed $2,214,210

RECOMMENDATION
That the City Council:

1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c);

2. Approve the Plans and Specifications for the Route 66 Pavement Rehabilitation Project, Plan No. 1406;

3. Award an Agreement for Public Works Services with Hardy & Harper, Inc. for the Route 66 Pavement Rehabilitation Project, Plan No. 1406 in the amount not to exceed $2,214,210;

4. Authorize a ten percent (10%) contingency in the amount of $221,421;

5. Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and

6. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.

STRATEGIC FOCUS AREAS
Goal 4 - Sustainable Infrastructure

EXECUTIVE SUMMARY
As part of the City Council’s one-time funding allocation, the City identified several high-priority street segments for pavement rehabilitation. The Route 66 street segments were combined into one construction project consisting primarily of a 2” grind and overlay with rubberized hot-mix asphalt.

TransTech Engineers, Inc. (TransTech), the City's on-call consultant, prepared the construction plans and specifications. The City advertised the project for bids on September 3, 2026, and received four (4) bids by the September 17, 2026, bid deadline. The bids ranged from $2,214,210 to $2,392,350. Hardy & Harper, Inc. submitted the lowest bid in the amount of $2,214,210. The lowest bid is $2,214,210, or approximately 15.8% below the engineer’s estimate of $2,630,600.

Staff recommends awarding the construction agreement to Hardy & Harper, Inc. in the amount of $2,214,210, with a 10% contingency of $221,421, for a total construction budget amount of $2,435,631, authorize the City Manager to execute the agreements, and authorize the Public Works Director to execute any necessary change orders not exceeding the contingency amount.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On February 24, 2026, City Council received a report on one-time funding opportunities and voted 5–0 to receive and file the report.

On March 24, 2026, City Council discussed citizen ad hoc committees, City Council subcommittees, and the use of one-time funds. Council unanimously directed staff to conduct three workshops.

On April 28, 2026, Staff presented the proposed workshop framework and available one-time funding information.

The City Council approved using one-time funding of $8 to $12 million.

During Workshop No. 1 on June 16, 2026, the City Council reviewed the City’s street and facility infrastructure needs and provided consensus to proceed with approximately $8.73 million in street and road improvements. The selected work included three segments of Route 66; portions of Juanita Ave, Sunflower Ave, and Valley Center Ave; and an expanded annual slurry seal program.

Workshop Nos. 2 and 3 continued the City Council’s review and prioritization of the City’s broader infrastructure needs and the use of available one-time resources.

On July 14, 2026, the City Council appropriated $3 million to initiate the design and construction of the projects identified through the workshop process. On August 25, 2026, the City Council appropriated an additional $9 million, completing the funding plan for the approximately $11.88 million in street and facility improvements supported during Workshop No. 1.

DISCUSSION
The City’s pavement network has an estimated replacement value of approximately $439 million and includes approximately 163.4 centerline miles of streets and alleys. The 2025 Pavement Management Program (PMP) identified a Citywide weighted PCI of 63.2, keeping the network in the “Fair” range. The PMP also identified approximately $46.8 million in deferred pavement maintenance.

The PMP evaluated several long-term funding scenarios. Maintaining the current PCI of approximately 63 would require an average investment of approximately $5.58 million annually over the next five years. Increasing the citywide PCI to 70 over seven years would require an average annual investment of approximately $8.42 million.

By comparison, the City’s current pavement funding averages approximately $5.4 million annually.

The PMP emphasizes applying the appropriate treatment at the appropriate point in the pavement’s life cycle.

Preventive treatments, such as slurry seal, can extend the useful life of streets that remain in relatively good condition. Streets with more advanced deterioration require rehabilitation treatments, such as asphalt grinding and overlay, to restore pavement condition and avoid more costly reconstruction.

Based on the PMP results, observed field conditions, anticipated pavement benefits, and the availability of onetime funding, the City Council supported advancing several high-priority street segments. Collectively, the street improvements selected through the workshop process were estimated to increase the citywide PCI by approximately 2.87 points before accounting for ongoing pavement deterioration.

The Route 66 street segments (Project), approved at Workshop No. 1 on June 16, 2026, were combined into a single construction package to support coordinated bidding and construction. The Project includes a 2” grind and overlay with rubberized asphalt hot mix to the following street segments:

Route 66 from Barranca Avenue to Grand Avenue.

Route 66 from S Pasadena Avenue to Elwood Avenue.

Route 66 from Compromise Line Road to Cataract Ave.

E Financial Way from Route 66 to the east end.

TransTech completed the project's construction plans and specifications. In addition to the primary pavement treatments, the work includes localized pavement repairs, adjustment of water valves and utility covers, replacement of traffic-detection loops, removal of conflicting pavement markings, and installation of new pavement markings and striping.

The notice inviting bids on QuestCDN was published in the San Gabriel Valley Examiner on September 3 and 10, 2026, and bids were opened on September 17, 2026. Four (4) prime contractors submitted bid proposals. The four (4) bids ranged from $2,214,210 to $2,392,350.

Contractor Name Bid Amount
Hardy & Harper, Inc. $2,214,210.00
Onyx Paving Company, Inc. $2,240,000.00
All American Asphalt $2,308,430.00
Gentry Brothers, Inc. $2,392,350.00
Hardy & Harper, Inc. has been identified as the lowest responsive bidder with a bid amount of $2,214,210. The bid is lower than the engineer’s estimate of $2,630,600. Following review of the bids, staff recommends awarding the construction agreement to Hardy & Harper, Inc. in the amount of $2,214,210. The favorable bid allows the City to complete the planned project scope at a cost below the engineer’s estimate.

The construction agreement provides 50 working days to complete the work. Subject to contract execution, issuance of the Notice to Proceed, and suitable weather conditions, field construction is anticipated to begin in early 2027. Before construction begins, staff will coordinate the construction schedule, traffic control, property access, and public notifications with the contractor. Temporary traffic delays and parking restrictions may be necessary while work is underway; however, access to residences and businesses will be maintained to the extent practicable.

Below is a vicinity map of the project location.

FISCAL IMPACT
On July 14, 2026, the City Council appropriated $3 million to initiate the design and construction of the projects identified through the workshop process. On August 25, 2026, the City Council appropriated an additional $9 million, completing the funding plan for the approximately $11.88 million in street and facility improvements supported during Workshop No. 1. As a result of these actions sufficient funding is available is the Capital Projects Fund 301.

The Route 66 Pavement Rehabilitation Project, Plan No. 1406, has been identified as one of the street segments prioritized for pavement rehabilitation. The table below provides a breakdown of the costs.

Total Budget Estimated
Cost
Difference
Workshop 1 One-Time Funding Allocation for Streets/Roads $8,725,000 Route 66 Pavement Rehabilitation (5527102)
Anticipated Cost (Workshop 1) $4,600,000
Publication & Environmental $520
Construction $2,214,210
Construction Contingency $221,421
Design Support (Transtech) $225,120
Construction Management and Material Testing (Future
Services)
$150,000
Total Route 66 Pavement Rehabilitation $2,811,271 $1,788,729 Workshop 1 (Remaining Funded Street Segments)
Juanita/Sunflower/Valley Center Pavement Rehabilitation $3,625,000 $1,984,407 Route 66 Project difference (saving) $1,640,493
Slurry Seal Program $500,000 $500,000
Total Cost Streets/Roads Projects (including Route 66) $5,295,678 Remaining Budget (Workshop 1) $3,429,322
Staff has compiled a proposed list of additional street-related projects to take advantage of the savings from the two Workshop 1 pavement projects. The projects are based on the City Council's input from Workshop 1 and are intended to provide continuity with the two projects above. By completing the segments proposed below, the City would rehabilitate the entire Route 66 within the City limits.

Additional proposed projects include:

Additional Proposed Street Projects Using Savings from Workshop 1 Budget Budget Estimated
Cost
Difference/
Balance
Remaining Budget (from Workshop 1) $3,429,322
Additional Proposed Pavement Rehabilitation (Design,
Construction, Construction Management)
Route 66: Grand to Vermont ( $550K)
Route 66: Vermont to Glendora ($500K)
Route 66: Glendora to Pasadena ($500K)
Route 66: Elwood to Hunter Trail ($1.1M)
Route 66: Hunter Trail to Compromise ($750K)
$3,400,000
Remaining Budget (Workshop 1) after the proposed projects $29,322 Additionally, due to a recently discovered issue with a City water main affecting parts of Sunflower Ave, those segments of Sunflower Ave are likely to be either removed from this project or delayed until the water main can be replaced. Staff has engaged a water engineering design consultant for that work. If the water main issue cannot be resolved before the end of Juanita/Sunflower/Valley Center Pavement Rehabilitation project, those segments will be removed from this Project, which in turn would provide minimal additional savings for the proposed projects.

Staff is currently evaluating a citywide slurry seal program; it's possible staff may return to City Council for the direction to utilize a portion of the $500,000 for concrete work associated with street projects noted above.

ENVIRONMENTAL DETERMINATION
The Project qualifies for a Categorical Exemption under the CEQA Guidelines (Section 15301(c) of the California Code of Regulations), since the work consists of the repair, maintenance, and minor alterations to existing streets, sidewalks, and similar facilities. Staff has determined that none of the exceptions to the use of a categorical exemption set forth in State CEQA Guidelines section 15300.2 apply. A Notice of Exemption has been prepared for filing.

Prepared By: Maliha Ansari, Principal Civil Engineer
Concurs With: Not Applicable
Reviewed By: Hal Ghafari, Public Works Director/City Engineer Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
CEQA Review: Jeff Kugel, Community Development Director Attachments
A_Notice_of_Exemption_1406.pdf
B_Plan_Holder_List_1406.pdf
C_Bid_Summary_1406.pdf
D_Bid_Analysis_1406.pdf
E_Hardy_Harper_Inc_Bid.pdf
F_Contract_Agreement_Partially_Signed_1406.pdf
G_Joint_PowerPoint_Presentation_-_Glendora_Pavement_Awards.pdf rvp7/3/97

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

NOTICE OF EXEMPTION
Project Title: Route 66 Pavement Rehabilitation Project Project Location: Various segments along Route 66: Barranca Ave to Grand Ave, S Pasadena Ave to S Elwood Ave, and Compromise Line Road to Cataract Ave.

Project Sponsor: City of Glendora
Mailing Address: 116 East Foothill Boulevard, Glendora, CA 91741 Project Description: The project will entails a 2” grind & overlay of RHMA, 10” deep-section street rehabilitations with HMA-A overlay, replacement of traffic loops & striping, and the adjustment of utility valves & manholes.

Surrounding Land Uses and Setting: The area is surrounded mostly by multi-family residential housing & Route 66 businesses, and it is designated for the Route 66 Specific Plan and Medium/High Density.

The Planning Director recommends the following exempt status / findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemption
Type: Class 1 Existing Facilities
Section: 15301(c)
Statutory Exemption. Code Number: _____
Reasons why project is exempt: The project involves the repair or alteration of existing public structures/facilities. The project consists of replacing existing AC improvements with new AC sections and overlays.

The above recommended exempt status and findings were adopted by the following body:
on
Date:

Maliha Ansari, Principal Civil Engineer
________________________________________________ Date: ________________ Jeff Kugel, Community Development Director

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!"#$%&" '(%$#)**"$& ! +&,"&) -./01'2 &'3$*)'45)6'7 (8)&9)6'4:.-;<= > &'?,8@)& )*9"A 9"&,BCD)&,"&))%"&,"&CEC$A 010=-/-FF= 010:=-/:-F11 GH+6IH+62H+ 28JC$&9% C9$% /.K-;K1/10 )H"LG$C ROUTE 66 PAVEMENT REHABILITATION PROJECT
PLAN NO. 1406
BID OPENING: SEPTEMBER 17, 2026

SUMMARY OF BIDS

CONTRACTORS BID AMOUNT

1. Hardy and Harper, Inc. $2,214,210.00

2. Onyx Paving Company, Inc. $2,240,000.00

3. All American Asphalt $2,308,430.00

4. Gentry Brothers, Inc. $2,392,350,.00
Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Cold mill 2" Existing AC Pavement; Repair Damaged Areas, Patch and Crack Seal; Apply Tack Coat. 909,000 SF $0.50 $454,500.00 $0.55 $499,950.00 $0.50 $454,500.00 $0.62 $563,580.00 $0.75 $681,750.00 $0.61 $549,945.00 $0.50 $0.75 2 Construct uniform 1.5” ARHM (TYPE GG-C) Surface Course 8,600 TON $160.00 $1,376,000.00 $122.00 $1,049,200.00 $141.00 $1,212,600.00 $128.00 $1,100,800.00 $125.00 $1,075,000.00 $129.00 $1,109,400.00 $122.00 $141.00 3 Construct 0.5” Asphalt Concrete (TYPE C2-PG 64-10) Levelling Course 2,840 TON $150.00 $426,000.00 $144.00 $408,960.00 $138.00 $391,920.00 $133.00 $377,720.00 $100.00 $284,000.00 $128.75 $365,650.00 $100.00 $144.00 4 Localized AC Pavement Repair at the Engineer's Direction DuringConstruction: Remove AC pavement section to a depth of 10" and reconstruct it with 4"AC pavement section consisting of 1.50" ARHM wearing course (ARHMType GG-C) and 2.50" AC Leveling Course (Type B-PG 64-10) with 6"Crushed Aggregate Base and prior to construction of AC pavement section,scarify and recompact the exposed base/subgrade. (Location and area tobe determined on the field) 8,000 SF $20.00 $160,000.00 $10.60 $84,800.00 $8.73 $69,840.00 $16.00 $128,000.00 $25.00 $200,000.00 $15.08 $120,660.00 $8.73 $25.00 5 Remove and reinstall Type D and Type E traffic loops as shown on theplan; connect wires to existing lead-in cables per Caltrans STD Plans ES5A and ES-5B and Specifications. 74 EA $900.00 $66,600.00 $450.00 $33,300.00 $484.00 $35,816.00 $445.00 $32,930.00 $650.00 $48,100.00 $507.25 $37,536.50 $445.00 $650.00 6 Adjust water valve slip can to grade. It shall be the Contractor responsibilityto notify and coordinate the work with the water purveyor and to picked upthe replacement slip cans from the said purveyor. Verify actual number and location on the field during construction
130 EA $250.00 $32,500.00 $40.00 $5,200.00 $50.00 $6,500.00 $140.00 $18,200.00 $150.00 $19,500.00 $95.00 $12,350.00 $40.00 $150.00 7 Adjust utility storm drain and/or sewer manhole frame and cover to grade. 10 EA $1,000.00 $10,000.00 $1,650.00 $16,500.00 $650.00 $6,500.00 $1,900.00 $19,000.00 $1,200.00 $12,000.00 $1,350.00 $13,500.00 $650.00 $1,900.00 8 Remove raised pavement markings and conflicting striping. 1 LS $5,000.00 $5,000.00 $59,000.00 $59,000.00 $1,650.00 $1,650.00 $7,600.00 $7,600.00 $9,000.00 $9,000.00 $19,312.50 $19,312.50 $1,650.00 $59,000.00 9 Install street pavement marking and striping. 1 LS $80,000.00 $80,000.00 $51,300.00 $51,300.00 $54,674.00 $54,674.00 $48,000.00 $48,000.00 $55,000.00 $55,000.00 $52,243.50 $52,243.50 $48,000.00 $55,000.00 10 Provide & maintain portable changeable message signs. 4 EA $5,000.00 $20,000.00 $1,500.00 $6,000.00 $1,500.00 $6,000.00 $3,150.00 $12,600.00 $2,000.00 $8,000.00 $2,037.50 $8,150.00 $1,500.00 $3,150.00

ENGINEER'S

ESTIMATE
Apparent Low
Bidder 1
Apparent Low
Bidder 2
Apparent Low
Bidder 3
Apparent Low
Bidder 4
$2,630,600.00 $2,214,210.00 $2,240,000.00 $2,308,430.00 $2,392,350.00 $2,214,210.00 $2,240,000.00 $2,308,430.00 $2,392,350.00 $0.00 $0.00 $0.00 $0.00
0% $0.00 4% $83,776.00 0% $0.00 6% $131,579.25
Smithson Electric N/A Smithson Electric $32,480.00 Case Land Surveying N/A PCI $52,631.70Case land Surveying N/A One Corp Striping Service, LLC $51,296.00 MD Rubberized Crackfill N/A TLC $35,885.25 MD Rubberized Crackfill N/A One Corp Striping N/A MD CRACKFILL $43,062.30One Corp Striping N/A Smithson Electric N/A TOTAL $0.00 TOTAL $0.00 TOTAL $83,776.00 TOTAL $0.00 TOTAL $131,579.25

HIGHEST

UNIT BID
PRICE

AVERAGE BID VALUES LOWEST

UNIT BID
PRICE
Apparent Low Bidder 3 Apparent Low Bidder 4
ALL AMERICAN ASPHALT GENTRY BROTHERS, INC.

SUBCONTRACTORSTOTAL BASE BID AMOUNT CALCULATED BASED ON UNIT PRICESIS THE BIDDER QUALIFIED BASED ON REFERENCE PROJECTSCALCULATION CORRECTIONS TO BASE BID AMOUNT SUBMITTED BY CONTRACTOR BASED ON CALCULATED BID AMOUNTBID RANKINGSUBCONTRACTOR % AND AMOUNT SHOWN IN THE BIDTOTAL BASE BID AMOUNT INDICATED BY BIDDER1. BID TABULATION Bid Item and Description

BID TABULATION

ENGINEER'S ESTIMATEENGINEER'S ESTIMATE
PROJECT NAME: ROUTE 66 PAVEMENT REHABILITATION PROJECT, PLAN NO. 1406

YES YES
Apparent Low Bidder 1 Apparent Low Bidder 2
HARDY & HARPER, INC. ONYX PAVING COMPANY, INC.

YES YES
L:\ENGINEERING\CIP 26-27\1406 - Route 66 Pavement Rehab Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Route 66 PavementBID TABULATION 1 of 5 APPARENT LOW BID AMOUNT: $2,214,210.00
REVIEW RESULT BY DATEYES CITY CLERK 9/17/26YES RR 9/21/26N/A RR 9/21/26NO RR 9/21/26YES RR 9/21/26YES RR 9/21/26YES RR 9/21/26$0.00 RR 9/21/2650.00% RR 9/21/26100.00% RR 9/21/26YES RR 9/21/2650.00% RR 9/21/260.00% RR 9/21/26YES RR 9/21/26 PRIME CONTRACTOR LICENSE STATUS: HARDY & HARPER, INC. 267073 RR 9/21/26PRIME CONTRACTOR DIR REGISTRATION STATUS: HARDY & HARPER, INC. 1000001051 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: Smithson Electric 614518 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: Smithson Electric 1000001610 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: Case land Surveying L5411 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: Case land Surveying 1000001533 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: MD Rubberized Crackfill 986686 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: MD Rubberized Crackfill 1000006438 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: One Corp Striping 1149730 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: One Corp Striping 2000018248 RR 9/21/26PRIME CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: HARDY & HARPER, INC. NOT ON STATE DEBARRED LIST RR 9/21/26 Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?) ANY APPARENT DISCREPANCY IN THE SUBMITTAL:

BIDDER COMPLIES WITH MAX. SUB CONTRACTOR % REQUIREMENT:

Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/) BIDDER COMPLIES WITH MIN PRIME CONTRACTOR % REQUIREMENT:MAX ALLOWABLE SUBCONTRACTOR PERCENT PER SPECIFICATIONS:SUB CONTRACTOR % CALCULATED PER BID SUBMITTAL(THIS % MUST BE EQUAL OR LESS THAN ABOVE %):TOTAL BID PRICES CALCULATED CORRECTLY:SUBCONTRACTOR AMOUNT: Actual amounts not shown.MIN PRIME CONTRACTOR % REQUIREMENT FOR WORK PER SPECIFICATIONS:BID STAMPED AS RECEIVED PRIOR BID TIME:BID BOND IN PROPER AMOUNT:

ADDENDA ACKNOWLEDGEMENT:

2. REVIEW OF APPARENT LOW BID
APPARENT LOW BID SUBMITTED BY: HARDY & HARPER, INC.

ITEM REVIEWED/CHECKED REMARKSGENERAL PROVISIONS SECTION 4.03 FOR LIQUIDATED DAMAGES:NON COLLUSION AFFIDAVIT:

Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) PRIME CONTRACTOR % CALCULATED PER BID SUBMITTAL(THIS % MUST BE EQUAL OR MORE THAN ABOVE %):

Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/) L:\ENGINEERING\CIP 26-27\1406 - Route 66 Pavement Rehab Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Route 66 PavementREVIEW OF APPARENT LOW BID 2 of 5

PRIME CONTRACTOR DEBARMENT STATUS FROM
FEDERAL CONTRACTS: HARDY & HARPER, INC. NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: Smithson Electric NOT ON STATE DEBARRED LIST RR 9/21/26SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: Smithson Electric NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: Case land Surveying NOT ON STATE DEBARRED LIST RR 9/21/26SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: Case land Surveying NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: MD Rubberized Crackfill NOT ON STATE DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: MD Rubberized Crackfill NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: One Corp Striping NOT ON STATE DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: One Corp Striping NOT ON FEDERAL DEBARRED LIST RR 9/21/26 YES
Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html)Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) REFERENCE CHECK ACCEPTABLE: See Reference Check
Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) Print-out from SAM Web Page attached (https://www.sam.gov/SAM/) L:\ENGINEERING\CIP 26-27\1406 - Route 66 Pavement Rehab Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Route 66 PavementREVIEW OF APPARENT LOW BID 3 of 5

REFERENCE PROJECT OWNER

CONTACT & TELEPHONE
AMOUNT

DATE COMPLETED

DID THE CONTRACTOR DO

QUALITY WORK

DID THE CONTRACTOR STAY ON

SCHEDULE

DID THE CONTRACTOR ASK FOR

UNNECESSARY CHANGE
ORDERS

DID THE CONTRACTOR FILE

CLAIMS AGAINST YOU

WILL YOU HIRE THE

CONTRACTOR AGAIN REMARKS
24/25 CDBG Dennis Street and Kay Street Pavement Rehabilitation City of Adelanto Richard Burgess (909) 682-0051 $442,000.00 5/1/2025 YES YES NO NO YES Called on 9/22 and noted that they have hired Hardy & Harper multiple times with great work performed. RR 9/22/2026 2024-2025 City Streets Pavement Reconstruction Projects City of Cathedral City Jesus Gutierrez (760) 202-2402 $1,473,791.30 4/1/2025 YES YES NO NO YES Called on 9/22 and noted that they have hired Hardy & Harper multiple times. Good feedback. RR 9/22/2026 FY 23-24 & 24-25 CDBG Pavement Improvement Project
City of Highland Octavio Duran (909) 864-6861 $599,414.11 4/1/2025 [Yes/No] [Yes/No] [Yes/No] [Yes/No] [Yes/No] Called on 9/22 and left a voicemail. RR 9/22/2026

3. REFERENCE CHECK OF APPARENT LOW BIDDER

REFERENCE CHECK FOR APPARENT LOW BIDDER

CHECKED BY
DATE
Answer "YES" if satisfied or "NO" if not satisfied

REFERENCE DATA FOR APPARENT LOW BIDDER
HARDY & HARPER, INC.

L:\ENGINEERING\CIP 26-27\1406 - Route 66 Pavement Rehab Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Route 66 PavementREF CHECK 4 of 5 HARDY & HARPER, INC.
$2,214,210.00

4. LOWEST RESPONSIVE BID
LOWEST RESPONSIVE BID SUBMITTED BY: IN THE AMOUNT OF:

L:\ENGINEERING\CIP 26-27\1406 - Route 66 Pavement Rehab Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Route 66 PavementLOWEST RESPONSIVE BID 5 of 5

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AGREEMENT FOR PUBLIC WORKS SERVICES
By and Between

CITY OF GLENDORA
and
HARDY & HARPER, INC.

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 PW Agreement – Hardy & Harper (Rte 66 Pavement Rehabilitation Project, Plan No. 1406) 10.13.2026 Revised 09/2026

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND
HARDY & HARPER, INC.

THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2026 by and between the City of Glendora, a California municipal corporation (“City”) and Hardy & Harper, Inc., a California corporation (“Contractor”). City and Contractor may sometimes be referred to herein, individually as a “Party” or collectively, as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described herein.

B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora Municipal Code and California state law, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of those services described herein and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

Contractor shall perform all of the work, furnish all labor, materials, equipment, tools, utility services, and transportation, and comply with all of the specification and requirements set forth in the Bid Documents for the Project (as each such terms are defined below), In compliance with all terms and conditions of this Agreement, and as described in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

Page 3 ends

PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended.

For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Bid Documents.

The Scope of Work shall include the “General Conditions” and “Special Provisions” in the bid documents for the project entitled Route 66 Pavement Rehabilitation Project, Plan No. 1406. (the “Project”), including any documents or exhibits referenced therein (collectively, “Bid Documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the Bid Documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by state law and DIR regulations. Pursuant to Labor Code Section 1771.1, Contractor and all subcontractors must be registered with, and pay an annual fee to, the DIR prior to and during the performance of any work under this Agreement. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractors’ DIR registration status has been suspended, revoked, expired, or otherwise changed.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement. (c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

Page 4 ends

PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Sections 1810 and 1811. As required under Labor Code Section 1812, Contractor and each of its subcontractors shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by them in connection with the work performed under the terms of this Agreement.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Michael Amundson
Vice President
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.
(b) Pursuant to Public Contract Code Section 7104, Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions at the Project site, materially different from those indicated by information about the Project site made available to bidders prior to the deadline for submitting bids on the Project; or (iii) unknown physical conditions at the Project site of any Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, the performance of any part of the work, the City shall issue a Change Order per Section 1.10 of this Agreement. (d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under this Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the Parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a Change Order per Section 1.10 of this Agreement.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of this Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under this Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed or corrected and any non-conforming construction or materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in this Agreement,, or the Bid Documents, or in any guarantee or warranty provided by any manufacturer or supplier of equipment or materials incorporated into the work, whichever is later) after the date of final acceptance by the City for the Project, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the requirements under this Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to any emergency condition or situation. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other subcontractors) damaged by its defective work or which becomes damaged in the course of Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of this Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement or the Bid Documents, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Inspection by City.

In connection with the performance of this Agreement, the City shall have the authority to enter the worksite at any time for the purpose of identifying the existence of conditions, either actual or threatened, that may present a danger or hazard to any and all employees. The Contractor agrees that the City, in its sole authority and discretion, may order the immediate abatement of any and all conditions that may present an actual or threatened danger or hazard to any and all employees at the worksite Contractor acknowledges the provisions of Section 6400 of the Labor Code, which requires that employers shall furnish employment and a place of employment that is safe and healthful for all employees working therein. In the event the City identifies the existence of any condition that presents an actual or threatened danger or hazard to any or all employees at the worksite, the City is hereby authorized to order the immediate abatement of that actual or threatened condition pursuant to this Section.

The City may also, at its sole authority and discretion, issue an immediate stop work order to the Contractor to ensure that no employee working at the worksite is exposed to a dangerous or hazardous condition. Any stop work order issued by the City to the Contractor in accordance with the provisions of this section shall not give rise to any claim or cause of action for delay damages by the Contractor or the Contractor’s agents or subcontractors against the City.

1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes to the work by altering, adding to or deducting from said work.

No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder. (b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days may be approved by the Contract Officer, provided that such increase does not materially affect the work in a manner or materially and detrimentally affect the interest of the City. Any greater increases, taken either separately or cumulatively, must be approved by the City Council.
(c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order that is completed to the satisfaction of the City, as follows:
(i) Labor: The cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: The cost of materials and equipment shall be at cost to Contractor or the lowest current price for which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) Daily Reporting: If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes all invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include:
list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights to payment for the work performed for that day.
(d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $2,214,210 (Two Million Two Hundred Fourteen Thousand Two Hundred Ten Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Finance Director and/or the Contract Officer. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, include a copy of Contractor’s certified payroll and proof that the certified payroll has been submitted to the DIR, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall also submit a list of the prevailing wage rates for all employees and subcontractors providing services under this Agreement, as applicable, with Contractor’s first invoice. Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in the work performed by Contractor.

2.6 Retention.

City will deduct a five percent (5%) retention from all progress payments. In accordance with Public Contract Code Section 22300, which is hereby incorporated into this Agreement, City shall permit the substitution of securities for any moneys withheld by City to ensure performance under this Agreement. The retention held by the City shall be released within sixty (60) days after the date of completion of the work and the Project, as required by Public Contract Code Section 7107. In the event of a dispute between City and Contractor, City may withhold from the final payment an amount not to exceed one hundred fifty percent (150%) of the disputed amount.

ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed (“NTP”) by the Contract Officer and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. If City finds that Contractor’s work does not meet the requirements and standards set forth in this Agreement, Contractor shall remedy any defects in the work at Contractor’s sole expense, following notice by the City. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding one (1) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act on its behalf with respect to the work specified herein and make all decisions in connection therewith:

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 Michael Amundson, Vice President
Kristen Paulino, Secretary and Chief Financial Officer
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

4.3 Contract Officer.

The Contract Officer shall be the Public Works Director, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in, or authority over, the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role.

Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification obligations to the City (as set forth below), and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 (c) Professional Liability (errors & omissions) Insurance. Contractor shall maintain professional liability insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Builder’s Risk Insurance. Contractor shall maintain Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the Project and no coinsurance penalty provisions or provisional limit provisions. The policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; and (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Project site or any staging area. (f) Pollution Liability Insurance. Contractor shall maintain Environmental Impairment Liability insurance, written on a Contractor’s Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites. (g) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (h) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of Coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(d) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of Contract Provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any Party or insured to be all inclusive, or to the exclusion of other coverage, or Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional Insured Status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
(k) Prohibition of Undisclosed Coverage Limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (l) Separation of Insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (m) Pass Through Clause. Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the Project who is brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the Project will be submitted to City for review. (n) City’s Right to Revise Specifications. The City reserves the right at any time during the term of this Contract to change the amounts and types of insurance required by giving the Contractor ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
(o) Self-Insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(p) Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 (q) Additional Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

5.3 Indemnification.

To the full extent permitted by law, Contractor agrees to indemnify, defend and hold harmless the City, its officers, employees and agents (“Indemnified Parties”) against, and will hold and save them and each of them harmless from, any and all actions, either judicial, administrative, arbitration or regulatory claims, damages to persons or property, injuries or death of any person (including workers and the public), losses, costs, penalties, obligations, errors, omissions or liabilities whether actual or threatened (herein “claims or liabilities”) that may be asserted or claimed by any person, firm or entity arising out of or in connection with the negligent performance of the work provided herein of Contractor, its officers, employees, agents, subcontractors, or invitees, or any individual or entity for which Contractor is legally liable (“indemnitors”), or arising from Contractor’s or indemnitors’ reckless or willful misconduct, or arising from Contractor’s or indemnitors’ negligent performance of or failure to perform any term, provision, covenant or condition of this Agreement, and in connection therewith:
(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities (with legal counsel approved by City) and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith; (b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom; (c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor agrees to pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 occurring as a result of City’s sole negligence or willful acts or omissions, but, to the fullest extent permitted by law, shall apply to claims and liabilities resulting in part from City’s negligence, except that design professionals’ indemnity hereunder shall be limited to claims and liabilities arising out of the negligence, recklessness or willful misconduct of the design professional. The indemnity obligation shall be binding on successors and assigns of Contractor and shall survive termination of this Agreement.

Contractor’s obligations under this Section shall apply regardless of whether or not such claims or liabilities were caused in part or contributed to by the City or any Indemnified Parties. In instances where City or its Indemnified Parties is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.

5.4 Notification of Third-Party Claims.

5.5 Performance and Labor Bonds.

5.6 Sufficiency of Insurer or Surety.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 continues for more than 3 years duration, or in the event the Risk Manager determines that the work or services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies and the bonds required by Section 5.5 may be changed accordingly upon receipt of written notice from the Risk Manager.

5.7 Substitution of Securities.

Pursuant to Public Contract Code Section 22300, substitution of eligible equivalent securities for any funds withheld to ensure performance under this Agreement may be permitted at the request and sole expense of the Contractor. Alternatively, the Contractor may, pursuant to an escrow agreement in a form prescribed by Public Contract Code Section 22300, request payment of retentions funds earned directly to the escrow agent at the sole expense of the Contractor.

5.8 Release of Securities.

ARTICLE 6. RECORDS, REPORTS, AND RELEASE OF INFORMATION

6.1 Records.

Contractor shall keep, and require subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports, studies, certified and accurate copies of payroll records in compliance with all applicable laws, or other documents relating to the disbursements charged to City and services performed hereunder (the “books and records”), as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. Any and all such documents shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of 3 years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required. In the event of dissolution of Contractor’s business, custody of the books and records may be given to City, and access shall be provided by Contractor’s successor in interest. Notwithstanding the above, the Contractor shall fully cooperate with the City in Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 providing access to the books and records if a public records request is made and disclosure is required by law including but not limited to the California Public Records Act.

6.2 Reports.

Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the Project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the Project being designed.

6.3 Ownership of Documents.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 response to interrogatories or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena. (c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this Agreement, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorneys’ fees, caused by or incurred as a result of Contractor’s conduct. (d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed there under. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

ARTICLE 7. ENFORCEMENT OF AGREEMENT AND TERMINATION

7.1 California Law.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 (b) Dispute Resolution. This Agreement is subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the California Public Contract Code regarding the resolution of public works claims of less than $375,000. Additionally, Section 9204 of the California Public Contract Code prescribes a process for negotiation and mediation to resolve disputes on construction claims. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by the Contractor, for the response to such claims by the City, for a mandatory meet and confer conference upon the request of the Contractor, for mandatory non-binding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the failure to resolve the dispute through mediation. This Agreement hereby incorporates the provisions of Article 1.5 as though fully set forth herein and the intent of this Section is to implement Sections 20104 et seq. and Section 9204 of the California Public Contract Code with respect to any such claims by Contractor. This Section shall be construed to be consistent with said statutes.

7.3 Retention of Funds.

7.4 Waiver.

Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406

7.5 Rights and Remedies are Cumulative.

Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

7.6 Legal Action.

7.7 Liquidated Damages.

7.8 Termination Prior to Expiration of Term.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406

7.9 Termination for Default of Contractor.

7.10 Attorneys’ Fees.

7.11 Unfair Business Practices Claims.

ARTICLE 8. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

8.1 Non-liability of City Officers and Employees.

8.2 Conflict of Interest.

Contractor covenants that neither it, nor any officer or principal of its firm, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contractor’s performance of services under this Agreement. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent or subcontractor Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Revised 09/2026

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 without the express written consent of the Contract Officer. Contractor agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.

8.3 Covenant Against Discrimination.

8.4 Unauthorized Aliens.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406

9.2 Interpretation.

9.3 Counterparts.

9.4 Integration; Amendment.

9.5 Severability.

9.6 Warranty & Representation of Non-Collusion.

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PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor’s Authorized Initials ___________________
Michael Amundson
Vice President

9.7 Corporate Authority.

Page 28 ends

PW Agreement – Route 66 Pavement Rehabilitation Project, Plan No. 1406 IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF GLENDORA, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONTRACTOR:

HARDY & HARPER, INC., a California corporation
Name: Michael Amundson
Title: Vice President
Email: [email protected]
Name: Kristen Paulino
Title: Secretary and Chief Financial Officer
Email: [email protected]
Address: 32 Rancho Circle. Lake Forest, CA 92630
Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Sep 30, 2026 | 2:24 PM PDT
Sep 30, 2026 | 2:07 PM PDT
A-1
PW Agreement - Route 66 Pavement Rehabilitation Project, Plan No. 1406 EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the “General Conditions” and “Special Provisions” included in the Bid Documents for the project entitled Route 66 Pavement Rehabilitation Project, Plan No. 1406, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

This project entails a 2” grind and overlay of ARHM, 10” deep-section street rehabilitation with HMA overlay, replacement of traffic loops, adjustment of utility valves & manholes, traffic striping and markings and implementing traffic control along Route 66.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports:

A. Initial report describing the existing site conditions and confirming the overall construction schedule.

B. Bi-Weekly progress reports describing work completed during the preceding two (2) weeks.

C. Anticipated work to be performed during the following two (2) weeks.

D. Report on pending request for information (RFIs)
IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition.

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 B-1
PW Agreement - Route 66 Pavement Rehabilitation Project, Plan No. 1406 EXHIBIT “B”

SPECIAL REQUIREMENTS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

I. ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

Section 2.4 (Invoices) shall be modified to add the following to the end of the Section:

II. ARTICLE 3. PERFORMANCE SCHEDULE
Section 3.1 (Time of Essence) shall be modified as follows:

Time is of the essence in the performance of this Agreement. As such, the Contractor shall commence the work and shall diligently pursue the work to completion within the time stated in Article 13 of the Instructions to Bidders, and upon the work schedule, if any, as specified in the Special Provisions, except as such time may be extended in writing by the City in accordance with Section 3.2 and the provisions of the General Conditions.

III. ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS
The following sections of Article 5 shall be deleted in their entirety:

Section 5.1 (e) – Builder’s Risk Insurance.

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 C-1
PW Agreement - Route 66 Pavement Rehabilitation Project, Plan No. 1406 EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates set forth below:

Item Description Quantity Unit Unit Price Total Price
1 Cold mill 2" Existing AC Pavement;
Repair Damaged Areas, Patch and
Crack Seal; Apply Tack Coat.
909,000 SF $0.55 $499,950
2 Construct uniform 1.5” ARHM
(TYPE GG-C) Surface Course 8,600 TON $122 $1,049,200
3 Construct 0.5” Asphalt Concrete
(TYPE C2-PG 64-10) Levelling
Course
2,840 TON $144 $408,960
4 Localized AC Pavement Repair at the
Engineer's Direction During
Construction:

Remove AC pavement section to a
depth of 10" and reconstruct it with 4"
AC pavement section consisting of

1.50" ARHM wearing course (ARHM
Type GG-C) and 2.50" AC Leveling
Course (Type B-PG 64-10) with 6"
Crushed Aggregate Base and prior to
construction of AC pavement section,
scarify and recompact the exposed
base/subgrade.
(Location and area to be determined
on the field by City Engineer)
8,000 SF $10.60 $84,800
5 Remove and reinstall Type D and
Type E traffic loops as shown on the
plan; connect wires to existing lead-in
cables per Caltrans STD Plans ES-5A
and ES-5B and Specifications.
74 EA $450 $33,300
6 Adjust water valve slip can to grade.

It shall be the Contractor
responsibility to notify and coordinate
the work with the water purveyor and
to picked up the replacement slip cans
from the said purveyor. Verify actual
number and location on the field
during construction
130 EA $40 $5,200
7 Adjust utility storm drain and/or
sewer manhole frame and cover. 10 EA $1,650 $16,500
8 Remove raised pavement markers and
conflicting striping. 1 LS $59,000 $59,000
Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 C-2
PW Agreement - Route 66 Pavement Rehabilitation Project, Plan No. 1406 Item Description Quantity Unit Unit Price Total Price
9 Install street pavement marking and
striping. 1 LS $51,300 $51,300
10 Provide & maintain portable
changeable message signs.
4 EA $1,500 $6,000
Not to Exceed Total: $2,214,210
*Quantity may be changed or item may be deleted
II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

IV. The City will compensate Contractor for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

V. The total compensation for the Services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 D-1
PW Agreement - Route 66 Pavement Rehabilitation Project, Plan No. 1406 EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely in accordance with the following schedule:

Description Days to Perform Deadline Date
A. All Work 50 Working Days
from City’s issuance
of the Notice to
Proceed
As set forth in the
Notice to Proceed, or
otherwise by January
31, 2027
II. Contractor shall deliver the following tangible work products to the City by the following dates.

A. Initial report describing the existing site conditions and confirming the overall construction schedule.

B. Bi-Weekly progress reports describing work completed during the preceding two (2) weeks.

C. Anticipated work to be performed during the following two (2) weeks.

D. Status reports as requested by Contract Officer.

III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406

PERFORMANCE BOND
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to __________________________________, as Contract for the work entitled and described as follows: Route 66 Pavement Rehabilitation Project, Plan No. 1406; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of Two Million Two Hundred Fourteen Thousand Two Hundred Ten Dollars ($2,214,210) this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

Executed on 20___.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406 Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service of
process in California, if different from above)
(telephone number of Surety's agent in California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
NOTICE:

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406

PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GLENDORA, (“City”), has awarded to __________________________________, as Contractor (“Principal”), a Contract for the work entitled and described as follows: Route 66 Pavement Rehabilitation Project, Plan No. 1406; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of Two Million Two Hundred Fourteen Thousand Two Hundred Ten Dollars ($2,214,210), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond.

Executed on , 20___.

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Glendora
Project: Route 66 Pavement Rehabilitation Project, Plan No. 1406
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee
Named Insured (Contractor) Insurance Company
Street Number Street Number
City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)
Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406 Insurance Company Agent for Service
of Process in California:

NOTICE:

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406 to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Glendora, 116 E. Foothill Blvd., Glendora, California 91741-3380.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)
Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406 I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406

ADDITIONAL INSURED ENDORSEMENT

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406 to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

Executed , 20
Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)
Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Glendora
116 E. Foothill Blvd.

Glendora, California 91741-3380

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number _________.
(signatures on following page)
Docusign Envelope ID: 98EAAF89-79E7-8572-83A3-E7D04F7D2676 Route 66 Pavement Rehabilitation Project, Plan No. 1406 I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

PAVEMENT REHABILITATION CONSTRUCTION
AWARDS

PUBLIC WORKS DEPARTMENT
CITY COUNCIL MEETING | AGENDA ITEMS 10 & 11
OCTOBER 13, 2026

TWO AWARDS, ONE STREET PROGRAM
Both projects were selected at Workshop No. 1, designed by TransTech, and bid on the same schedule.

ITEM 10
Route 66 Pavement Rehabilitation
Plan No. 1406 | Districts 1, 3, 4, 5

RECOMMENDED LOW BIDDER
Hardy & Harper, Inc.
$2,214,210

15.8% below engineer's estimate
ITEM 11
Juanita, Sunflower & Valley
Center Ave.

Plan No. 1407 | Districts 1, 2, 3, 5

RECOMMENDED LOW BIDDER
All American Asphalt
$1,525,715

23.3% below engineer's estimate

HOW WE GOT HERE
FEB 24
One-time funding
opportunities report
received (5–0)
MAR 24
Council directs a
three-workshop
series
APR 28
Council approves $8–
12M in one-time funds
JUN 16
Workshop No. 1:
consensus on ~$8.73M
for streets
JUL 14
$3M appropriated to
start design
AUG 25
$9M more
appropriated; funding
plan complete
OCT 13
Construction awards
before Council tonight
Workshop No. 1 street package: three Route 66 segments; Juanita, Sunflower and Valley Center; and an expanded slurry seal program.

WHY THESE STREETS, WHY NOW
$439M pavement network
replacement value
163.4 centerline miles of
streets and alleys

63.2 citywide PCI —
"Fair" range (2025 PMP)
$46.8M deferred pavement
maintenance
$5.40M $5.58M
$8.42M
Current funding Hold PCI at ~63 Raise PCI to 70
Average annual investment needed ($ millions)
Workshop No. 1 street selections were estimated to raise citywide PCI by ~2.87 points before ongoing deterioration. Right treatment, right time:
rehabilitate before reconstruction is required.

ROUTE 66 PROJECT AREA
ITEM 10 | PLAN NO. 1406 | DISTRICTS 1, 3, 4, 5
Vicinity map: segments shown in red

SEGMENTS
Route 66: Barranca Ave. to
Grand Ave.

Route 66: S. Pasadena Ave. to
Elwood Ave.

Route 66: Compromise Line
Rd. to Cataract Ave.

E. Financial Way: Route 66 to
east end

JUANITA, SUNFLOWER & VALLEY CENTER
ITEM 11 | PLAN NO. 1407 | DISTRICTS 1, 2, 3, 5
Vicinity map: segments shown in red

SEGMENTS
E. Juanita Ave.: Glendora Ave. to
Sunflower Ave.

Sunflower Ave.: E. Arrow Hwy. to
Shady Ln.

Sunflower Ave.*: Shady Ln. to
north cul-de-sac (additive
alternate)
Valley Center Ave.: E. Arrow Hwy.
to E. Juanita Ave.
* Segments of Sun Flower could
be removed due to Caltrans
ROW permitting and a water
main issue discovered in the
past few weeks.

COMMON SCOPE OF WORK
Both projects: plans and specifications by TransTech Engineers, Inc., the City's on-call consultant 2" grind and overlay
Rubberized hot-mix asphalt on every
segment
Localized repairs
Localized pavement repairs included
with the primary treatment
Utility adjustments
Adjustment of water valves and utility
covers
Traffic-detection loops
Replacement of traffic-detection
loops
Striping and markings
Conflicting markings removed; new
striping installed
CEQA exempt
Categorical Exemption, Section
15301(c): existing facilities

BID RESULTS
Advertised on QuestCDN September 3, 2026; bids opened September 17, 2026 ITEM 10 | ROUTE 66 (4 BIDS)
Bidder Total bid
Hardy & Harper, Inc. $2,214,210
Onyx Paving Company, Inc. $2,240,000
All American Asphalt $2,308,430
Gentry Brothers, Inc. $2,392,350
Engineer's estimate $2,630,600
ITEM 11 | JUANITA / SUNFLOWER / VALLEY CENTER (5 BIDS)
Bidder Total bid*
All American Asphalt $1,525,715
Hardy & Harper, Inc. $1,572,160
Onyx Paving Company, Inc. $1,575,000
COPP Contracting, Inc. $1,600,930
Gentry Brothers, Inc. $1,684,500
Engineer's estimate $1,990,600
*Base bid plus additive alternate. All American Asphalt: $1,325,420 base + $200,295 alternate.

Low responsive bidder highlighted

COMBINED FINANCIAL SUMMARY
Workshop No. 1 street allocation, Capital Projects Fund 301 (appropriated July 14 and August 25, 2026) Route 66
(Item 10)
Juanita / SF / VC
(Item 11)
Combined
Workshop 1 anticipated cost $4,600,000 $3,625,000 $8,225,000 Publication & environmental $520 $520 $1,040
Construction contract $2,214,210 $1,525,715 $3,739,925
Construction contingency (10%) $221,421 $152,571 $373,992 Design support (TransTech) $225,120 $205,600 $430,720
Construction mgmt. & testing (future) $150,000 $100,000 $250,000 Total estimated project cost $2,811,271 $1,984,406 $4,795,677 Under Workshop 1 estimate $1,788,729 $1,640,594 $3,429,323

STREETS ALLOCATION
Workshop 1 allocation $8,725,000
Less: Items 10 and 11 ($4,795,677)
Less: Slurry seal program ($500,000)
Available balance $3,429,323

FUTURE WORK (PROPOSED)
Proposed Pavement
Rehab work on
remaining Route 66
segments
Remaining balance $29,323
$3,400,000
Slurry Seal Program: Staff may return to City Council to allocate some funding from the slurry seal to program to concrete work for entire project area (Route 66, Juanita, Sunflower, and Valley Center).

FUTURE WORK-PROPOSED PROJECT
Using savings from Workshop No. 1 Allocation
Budget Estimated Cost
(ROM) Balance
Remaining Budget (from Workshop 1) $3,429,323 $3,429,323 Additional Proposed Pavement
Rehabilitation
(Design, Construction, Construction
Management)
• Route 66: Grand to Vermont
• Route 66: Vermont to Glendora
• Route 66: Glendora to Pasadena
• Route 66: Elwood to Hunter Trail
• Route 66: Hunter Trail to Compromise
$550,000
$500,000
$500,000
$1,100,000
$750,000
Total estimated project cost $3,400,000 $29,323
Workshop 1 allocation $8,725,000
Less: Items 4 and 8 ($4,795,677)
Less: Slurry seal program ($500,000)
Future concrete work
Remaining balance

PROPOSED PROJECT
$3,400,000
Order of Magnitude Cost Estimate for a
combination of Design, Construction,
and Construction Management
Objective
Combined with the current Route 66
project (Item 10), this will complete all
Route 66 segments within the City
limits.

ROUTE 66 PROPOSED PROJECT AREA
Vicinity map:

Current Route 66 segments shown in Red
Proposed Route 66 Segments shown in Blue

SEGMENTS
• Route 66: Grand to
Vermont
• Route 66: Vermont to
Glendora
• Route 66: Glendora to
Pasadena
• Route 66: Elwood to Hunter
Trail
• Route 66: Hunter Trail to
Compromise

WHAT HAPPENS NEXT ON AWARDED PROJECTS
01 Award
Council action tonight on
Items 10 and 11
02 Execute contracts
Agreements, bonds and
insurance; Notice to
Proceed issued
03 Coordinate
Schedule, traffic control,
property access and
public notification
04 Construct
Early 2027, weather
permitting; 50 working
days per contract
Temporary traffic delays and parking restrictions may occur during construction; access to residences and businesses will be maintained to the extent practicable.

WHAT HAPPENS NEXT ON PROPOSED PROJECT
01 Design
Staff works with a design
consultant to prepare
plans, specification and
cost estimate.
02 Bid
Advertise the project to
receive the lowest
responsible bids
03 Award
The City Council
approves plans and
awards a construction
contract
04 Construct
Pavement Rehabilitation
work on the remaining
Route 66 segments
The project will be planned to minimize the overlap with other projects in the City and the utility projects on Route

66. RECOMMENDATION: ITEM 10
Route 66 Pavement Rehabilitation Project, Plan No. 1406 That the City Council:
1 Adopt a Categorical Exemption from CEQA pursuant to Section 15301(c) 2 Approve the Plans and Specifications for the Route 66 Pavement Rehabilitation Project, Plan No. 1406 3 Award an Agreement for Public Works Services with Hardy & Harper, Inc. in an amount not to exceed $2,214,210
4 Authorize a ten percent (10%) contingency in the amount of $221,421 5 Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and
6 Authorize the City Manager or designee to execute the agreement, including minimal and/or nonsubstantive changes RECOMMENDATION: ITEM 11
Juanita Ave., Sunflower Ave., Valley Center Ave. Pavement Rehabilitation Project, Plan No. 1407 That the City Council:
1 Adopt a Categorical Exemption from CEQA pursuant to Section 15301(c) 2 Approve the Plans and Specifications for the Juanita Avenue, Sunflower Avenue, and Valley Center Avenue Pavement Rehabilitation Project, Plan No. 1407
3 Award an Agreement for Public Works Services with All American Asphalt in an amount not to exceed $1,525,715
4 Authorize a ten percent (10%) contingency in the amount of $152,571 5 Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and
6 Authorize the City Manager or designee to execute the agreement, including minimal and/or nonsubstantive changes

QUESTIONS
PUBLIC WORKS DEPARTMENT | CITY OF GLENDORA

STAFF REPORT
TO: Mayor and Council Members DATE: October 13, 2026
FROM: Public Works DISTRICT(S): 1, 2, 3, 5
SUBJECT: Consider an Agreement with All American Asphalt for the Juanita Ave., Sunflower Ave., Valley Center Ave. Pavement Rehabilitation Project, Plan No. 1407, in an amount not to exceed $1,525,715

RECOMMENDATION
That the City Council:

1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c);

2. Approve the Plans and Specifications for the Juanita Avenue, Sunflower Avenue, and Valley Center Avenue Pavement Rehabilitation Project, Plan No. 1407;

3. Award an Agreement for Public Works Services with All American Asphalt for the Juanita Avenue, Sunflower Avenue, and Valley Center Avenue Pavement Rehabilitation Project in the amount not to exceed $1,525,715;

4. Authorize a ten percent (10%) contingency in the amount of $152,571;

5. Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and

6. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.

STRATEGIC FOCUS AREAS
Goal 4 - Sustainable Infrastructure

EXECUTIVE SUMMARY
As part of the City Council’s one-time funding allocation in June 2026, the City identified several high-priority street segments for pavement rehabilitation. The Juanita Ave, Sunflower Ave, and Valley Center Ave street segments were combined into one construction project consisting primarily of a 2” grind and overlay with rubberized hot-mix asphalt.

TransTech Engineers, Inc. (TransTech), the City's on-call consultant, prepared the construction plans and specifications. The City advertised the project for bids on September 3, 2026, and received five (5) bids by the September 17, 2026, bid deadline. The bids ranged from $1,525,715 to $1,684,500. All American Asphalt submitted the lowest bid in the amount of $1,525,715. The lowest bid of $1,525,715 is approximately 23.3% below the engineer’s estimate of $1,990,600.

Staff recommends awarding the construction agreement to All American Asphalt in the amount of $1,525,715, with a 10% contingency of $152,571, for a total construction budget amount of $1,678,286, authorize the City Manager to execute the agreements, and authorize the Public Works Director to execute any necessary change orders not exceeding the contingency.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On February 24, 2026, City Council received a report on one-time funding opportunities and voted5–0 to receive and file the report.

On March 24, 2026, City Council discussed citizen ad hoc committees, City Council subcommittees, and the use of one-time funds. Council unanimously directed staff to conduct a series of three workshops.

On April 28, 2026, Staff presented the proposed workshop framework and available one-time funding information.

The City Council approved the use of one-time funding in the amount of $8-12 million.

Workshop Nos. 2 and 3 continued the City Council’s review and prioritization of the City’s broader infrastructure needs and the use of available one-time resources.

DISCUSSION
The City’s pavement network has an estimated replacement value of approximately $439 million and includes approximately 163.4 centerline miles of streets and alleys. The 2025 Pavement Management Program (PMP) identified a Citywide weighted PCI of 63.2, keeping the network in the“Fair” range. The PMP also identified approximately $46.8 million in deferred pavement maintenance.

The PMP evaluated several long-term funding scenarios. Maintaining the current PCI of approximately 63 would require an average annual investment of about $5.58 million over the next five years. Increasing the citywide PCI to 70 over seven years would require an average annual investment of approximately $8.42 million. By comparison, the City’s current pavement funding averages approximately $5.4 million annually.

The PMP emphasizes applying the appropriate treatment at the appropriate point in the pavement’s life cycle.

The Juanita Ave, Sunflower Ave, and Valley Center Ave segments (Project) were combined into one construction package to facilitate coordinated bidding and construction. The Project includes a 2” grind and overlay with asphalt rubberized hot mix to the following street segments:

E Juanita Ave from Glendora Avenue to Sunflower Avenue.

Sunflower Avenue from E Arrow Highway to Shady Lane
Sunflower Avenue from Shady Lane to North Cul-De-Sac (Additive Alternate Bid Section).

Valley Center Avenue from E Arrow Highway to E Juanita Avenue.

The notice inviting bids on QuestCDN was published in the San Gabriel Valley Examiner on September 3 and 10, 2026, and bids were opened on September 17, 2026. Five (5) prime contractors submitted bid proposals. The five (5) bids ranged from $1,525,715 to $1,684,500.

Contractor Name Base Bid Amount Additive Alternate Bid
Amount Total Bid Amount
All American Asphalt $1,325,420.00 $200,295.00 $1,525,715.00 COPP Contracting, Inc. $1,457,425.00 $143,505.00 $1,600,930.00 Hardy & Harper, Inc. $1,471,730.00 $100,430.00 $1,572,160.00 Onyx Paving Company, Inc. $1,476,190.00 $98,810.00 $1,575,000.00 Gentry Brothers, Inc. $1,535,400.00 $149,100.00 $1,684,500.00 All American Asphalt has been identified as the lowest responsive bidder with a total bid amount of $1,525,715.

The bid is lower than the engineer’s estimate of $1,990,600. After reviewing the bids, staff recommends awarding the construction agreement to All American Asphalt in the amount of $1,525,715. The favorable bid allows the City to complete the planned project scope at a cost below the engineer’s estimate.

Below is a vicinity map of the project location.
.

The Juanita Ave, Sunflower Ave, and Valley Center Ave Pavement Rehabilitation Project, Plan No. 1407, has been identified as one of the street segments prioritized for pavement rehabilitation. The table below provides a breakdown of the costs.

Total Budget Estimated Cost Difference
Workshop 1 One-Time Funding Allocation for
Streets/Roads $8,725,000
Juanita Ave, Sunflower Ave, and Valley Center Ave Pavement Rehabilitation (5527103) Anticipated Cost (Workshop 1) $3,625,000
Publication & Environmental $520
Construction $1,525,715
Construction Contingency $152,572
Design Support (Transtech) $205,600
Construction Management and Material Testing
(Future Services) $100,000
Total Juanita Ave, Sunflower Ave, and Valley
Center Ave Pavement Rehabilitation $1,984,407 $1,640,493 Workshop 1 (Remaining Funded Street Segments)
Route 66 Pavement Rehabilitation $4,600,000 $2,811,271
Route 66 Pavement Rehabilitation difference
(saving) $1,788,729
Slurry Seal Program $500,000 $500,000
Total Cost Streets/Roads Projects (including Route 66 segments and Juanita Ave, Sunflower Ave, and Valley Center Ave)
$5,295,678
Total Remaining Budget (from Workshop 1) $3,429,322
Staff has compiled a proposed list of additional street-related projects to take advantage of the savings from these two Workshop 1 pavement projects. The proposed projects are being selected based on the City Council's input in Workshop 1 and to provide continuity to the two projects above. By completing the segments proposed below, the City would rehabilitate the entirety of Route 66 within the City limits.

Additional proposed projects include:

Additional Proposed Street Projects Using Savings from Workshop 1 Budget Budget Estimated Cost Difference/
Balance
Remaining Budget (from Workshop 1) $3,429,322
Additional Proposed Pavement Rehabilitation
(Design, Construction, Construction Management)
Route 66: Grand to Vermont ( $550K)
Route 66: Vermont to Glendora ($500K)
Route 66: Glendora to Pasadena ($500K)
Route 66: Elwood to Hunter Trail ($1.1M)
Route 66: Hunter Trail to Compromise
($750K)
$3,400,000
Remaining Budget (Workshop 1) after the
proposed projects
$29,322
Additionally, due to a recently discovered issue with a City water main affecting parts of Sunflower Ave, those segments of Sunflower Ave are likely to be either removed from this project or delayed until the water main can be replaced. Staff has engaged a water engineering design consultant for that work. If the water main issue cannot be resolved before the end of this project, those segments will be removed from this project, which in turn would provide minimal additional savings for the proposed projects.

ENVIRONMENTAL DETERMINATION
The Project qualifies for a Categorical Exemption under the CEQA Guidelines Section 15301(c) of the California Code of Regulations since the work consists of the repair, maintenance, and minor alterations to existing streets, sidewalks, and similar facilities. Staff has determined that none of the exceptions to the use of a categorical exemption set forth in State CEQA Guidelines section 15300.2 apply. A Notice of Exemption has been prepared for filing.

Prepared By: Maliha Ansari, Principal Civil Engineer
Concurs With: Not Applicable
Reviewed By: Hal Ghafari, Public Works Director/City Engineer Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
CEQA Review: Sean McPherson, Assistant Community Development Director Attachments
A_Notice_of_Exemption_1407.pdf
B_Plan_Holder_List_1407.pdf
C_Bid_Summary_1407.pdf
D_Bid_Analysis_1407.pdf
E_All_American_Asphalt_Bid.pdf
F_Partially_signed_Contract_Agreement_1407.pdf
G_Joint_PowerPoint_Presentation_-_Glendora_Pavement_Awards.pdf rvp7/3/97

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

NOTICE OF EXEMPTION
Project Title: Juanita Ave, Sunflower Ave, and Valley Center Ave Pavement Rehabilitation Project
Project Location: Juanita Avenue from Glendora Ave to Sunflower Ave, Sunflower Avenue from E Arrow Hwy to 210 Freeway and Valley Center Avenue from E Arrow Hwy to E Juanita Ave.

Surrounding Land Uses and Setting: The area is surrounded mostly by single family residential housing, and it is designated for Low/Medium Density.

The Planning Director recommends the following exempt status / findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemption
Type: Class 1 Existing Facilities
Section: 15301
Statutory Exemption. Code Number: _____
Reasons why project is exempt: The project involves the repair or alteration of existing public structures/facilities. The project consists of replacing existing AC improvements with new AC sections and overlays.

The above recommended exempt status and findings were adopted by the following body:
on
Date:

Maliha Ansari, Principal Civil Engineer
________________________________________________ Date: ________________ Jeff Kugel, Community Development Director

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JUANITA AVE, SUNFLOWER AVE, AND VALLEY CENTER AVE

PAVEMENT REHABILITATION PROJECT
PLAN NO. 1407
BID OPENING: SEPTEMBER 17, 2026

SUMMARY OF BIDS
CONTRACTORS BASE BID ADDITIVE ALT. TOTAL BID

AMOUNT BID AMOUNT AMOUNT
All American Asphalt $1,325,420.00 $200,295.00 $1,525,715.00 COPP Contracting, Inc. $1,457,425.00 $143,505.00 $1,600,930.00 Hardy and Harper, Inc. $1,471,730.00 $100,430.00 $1,572,160.00 Onyx Paving Company, $1,476,190.00 $98,810.00 $1,575,000.00 Inc.

Gentry Brothers, Inc. $1,535,400.00 $149,100.00 $1,684,500.00 Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Coldmill 2" Thick Existing AC Pavement; Repair Damaged Areas, Patch and Crack Seal; Apply Tack Coat. 431,000 SF $0.50 $215,500.00 $0.24 $103,440.00 $0.55 $237,050.00 $0.37 $159,470.00 $0.53 $228,430.00 $0.70 $301,700.00 $0.48 $206,018.00 $0.24 $0.70 2 Coldmill 2.5" Thick Existing AC Pavement; Repair Damaged Areas, Patch and Crack Seal; Apply Tack Coat. 78,000 SF $0.50 $39,000.00 $0.48 $37,440.00 $0.70 $54,600.00 $0.41 $31,980.00 $0.65 $50,700.00 $0.75 $58,500.00 $0.60 $46,644.00 $0.41 $0.75 3 Construct uniform ARHM (TYPE GG-C) Surface Course 5,250 TON $160.00 $840,000.00 $134.50 $706,125.00 $122.50 $643,125.00 $133.00 $698,250.00 $139.00 $729,750.00 $125.00 $656,250.00 $130.80 $686,700.00 $122.50 $139.00 4 Construct uniform Asphalt Concrete (TYPE C2-PG 64-10) Levelling Course 2,000 TON $150.00 $300,000.00 $137.50 $275,000.00 $107.20 $214,400.00 $174.00 $348,000.00 $136.00 $272,000.00 $100.00 $200,000.00 $130.94 $261,880.00 $100.00 $174.005 Localized AC Pavement Repair at the Engineer's Direction DuringConstruction: Remove AC pavement section to a depth of 10" and reconstruct it with 4" AC pavement section consisting of 1.50" Thick ARHM wearing course (ARHM Type GG-C) and 2.50" Thick AC Leveling Course (TYPE B-PG 64-10) with 6" Thick Crushed Aggregate Base and prior to construction of ACpavement section, scarify and recompact the exposed base/subgrade.(Location and area to be determined on the field) 8,000 SF $20.00 $160,000.00 $9.75 $78,000.00 $12.00 $96,000.00 $10.60 $84,800.00 $8.50 $68,000.00 $20.00 $160,000.00 $12.17 $97,360.00 $8.50 $20.00 6 Remove and reinstall Type D and Type E traffic signal loops as shown onthe plan; connect wires to existing lead-in cables per Caltrans STD PlansES-5A and ES-5B and Specifications. 61 EA $900.00 $54,900.00 $450.00 $27,450.00 $450.00 $27,450.00 $450.00 $27,450.00 $484.00 $29,524.00 $650.00 $39,650.00 $496.80 $30,304.80 $450.00 $650.00 7 Adjust water valve slip can to grade. It shall be the Contractor responsibility to notify and coordinate the work with the water purveyor and to picked upthe replacement slip cans from the said purveyor. Verify actual number andlocation on the field during construction 92 EA $250.00 $23,000.00 $150.00 $13,800.00 $150.00 $13,800.00 $40.00 $3,680.00 $50.00 $4,600.00 $150.00 $13,800.00 $108.00 $9,936.00 $40.00 $150.00 8 Adjust utility storm drain and/or sewer manhole frame and cover to grade. 60 EA $1,000.00 $60,000.00 $945.00 $56,700.00 $2,000.00 $120,000.00 $875.00 $52,500.00 $650.00 $39,000.00 $1,200.00 $72,000.00 $1,134.00 $68,040.00 $650.00 $2,000.00 9 Remove raised pavement markers and conflicting striping by sandblasting. 1 LS $5,000.00 $5,000.00 $4,680.00 $4,680.00 $8,700.00 $8,700.00 $8,240.00 $8,240.00 $5,610.00 $5,610.00 $5,500.00 $5,500.00 $6,546.00 $6,546.00 $4,680.00 $8,700.00 10 Install street pavement marking and striping. 1 LS $80,000.00 $80,000.00 $15,425.00 $15,425.00 $37,500.00 $37,500.00 $51,360.00 $51,360.00 $42,576.00 $42,576.00 $18,000.00 $18,000.00 $32,972.20 $32,972.20 $15,425.00 $51,360.00 11 Provide and maintain portable changeable message boards 4 EA $5,000.00 $20,000.00 $1,840.00 $7,360.00 $1,200.00 $4,800.00 $1,500.00 $6,000.00 $1,500.00 $6,000.00 $2,500.00 $10,000.00 $1,708.00 $6,832.00 $1,200.00 $2,500.00 $1,797,400.00 $1,325,420.00 $1,457,425.00 6,500 $1,471,730.00 $1,476,190.00 $1,535,400.00 $1,453,233.00 ADD A.1 Coldmill 2" Thick Existing AC Pavement; Repair Damaged Areas, Patch and Crack Seal; Apply Tack Coat. 37,000 SF $0.50 $18,500.00 $0.68 $25,160.00 $0.74 $27,380.00 $0.37 $13,690.00 $0.53 $19,610.00 $0.75 $27,750.00 $0.61 $22,718.00 $0.37 $0.75 ADD A.2 Construct uniform ARHM (TYPE GG-C) Surface Course 370 TON $160.00 $59,200.00 $180.00 $66,600.00 $122.50 $45,325.00 $133.00 $49,210.00 $139.00 $51,430.00 $125.00 $46,250.00 $139.90 $51,763.00 $122.50 $180.00 ADD A.3 Construct uniform Asphalt Concrete (TYPE C2-PG 64-10) Levelling Course 120 TON $150.00 $18,000.00 $279.00 $33,480.00 $120.00 $14,400.00 $174.00 $20,880.00 $136.00 $16,320.00 $100.00 $12,000.00 $161.80 $19,416.00 $100.00 $279.00 ADD A.4
Localized AC Pavement Repair at the Engineer's Direction DuringConstruction: Remove AC pavement section to a depth of 10" and reconstruct it with 4" AC pavement section consisting of 1.50" ARHM wearing course (ARHM Type GG-C) and 2.50" AC Leveling Course (TYPE B-PG 64-10) with 6"Crushed Aggregate Base and prior to construction of AC pavement section,scarify and recompact the exposed base/subgrade. (Location and area tobe determined on the field) 500 SF $20.00 $10,000.00 $81.15 $40,575.00 $17.00 $8,500.00 $10.60 $5,300.00 $8.50 $4,250.00 $40.00 $20,000.00 $31.45 $15,725.00 $8.50 $81.15 ADD A.5
Adjust water valve slip can to grade. It shall be the Contractor responsibility to notify and coordinate the work with the water purveyor and to picked up the replacement slip cans from the said purveyor. Verify actual number andlocation on the field during construction 6 EA $250.00 $1,500.00 $150.00 $900.00 $150.00 $900.00 $50.00 $300.00 $50.00 $300.00 $150.00 $900.00 $110.00 $660.00 $50.00 $150.00 ADD A.6 Adjust utility storm drain and/or sewer manhole frame and cover. 6 EA $1,000.00 $6,000.00 $945.00 $5,670.00 $2,000.00 $12,000.00 $875.00 $5,250.00 $650.00 $3,900.00 $1,200.00 $7,200.00 $1,134.00 $6,804.00 $650.00 $2,000.00 ADD A.7 Install street pavement marking and striping. 1 LS $80,000.00 $80,000.00 $27,910.00 $27,910.00 $35,000.00 $35,000.00 $5,800.00 $5,800.00 $3,000.00 $3,000.00 $35,000.00 $35,000.00 $21,342.00 $21,342.00 $3,000.00 $35,000.00 $193,200.00 $200,295.00 $143,505.00 $100,430.00 $98,810.00 $149,100.00 $138,428.00 $1,990,600.00 $1,525,715.00 $1,600,930.00 $1,572,160.00 $1,575,000.00 $1,684,500.00 Apparent Low
Bidder 1
Apparent Low
Bidder 2
Apparent Low
Bidder 3
Apparent Low
Bidder 4
Apparent Low
Bidder 5
Apparent Low Bidder 1
All American Asphalt
BASE BID SCHEDULE ATOTAL BASE BID SCHEDULE A AMOUNT IN NUMBERS:ADDITIVE ALTERNATE BID SCHEDULE ATOTAL ADDITIVE ALTERNATE A AMOUNT IN NUMBERS:TOTAL BID AMOUNT (BID SCHEDULE A+ADDITIVE ALTERNATE BID SCHEDULE A)The award of Contract is based on this amount.

Hardy & Harper, Inc. Onyx Paving Company, Inc. Gentry Brothers, Inc.

1. BID TABULATION
Bid Item and Description

BID TABULATION

ENGINEER'S ESTIMATEENGINEER'S ESTIMATE
PROJECT NAME: JUANITA AVE, SUNFLOWER AVE, VALLEY CENTER AVE PAVEMENT REHABILITATION PROJECT, PLAN NO. 1407BID RANKING

HIGHEST

UNIT BID
PRICE

AVERAGE BID VALUES LOWEST

UNIT BID
PRICE
Apparent Low Bidder 2 Apparent Low Bidder 3 Apparent Low Bidder 4 Apparent Low Bidder 5 COPP CONTRACTING, INC.

L:\ENGINEERING\CIP 26-27\1407 - Juanita_Sunflower_Valley Center Paving Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Juanita Sunflower Valley CenterBID TABULATION 1 of 6 Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Apparent Low Bidder 1
All American Asphalt Hardy & Harper, Inc. Onyx Paving Company, Inc. Gentry Brothers, Inc.

1. BID TABULATION
Bid Item and Description

BID TABULATION

ENGINEER'S ESTIMATEENGINEER'S ESTIMATE
PROJECT NAME: JUANITA AVE, SUNFLOWER AVE, VALLEY CENTER AVE PAVEMENT REHABILITATION PROJECT, PLAN NO. 1407

HIGHEST

UNIT BID
PRICE

AVERAGE BID VALUES LOWEST

UNIT BID
PRICE
Apparent Low Bidder 2 Apparent Low Bidder 3 Apparent Low Bidder 4 Apparent Low Bidder 5 COPP CONTRACTING, INC.
$1,325,420.00 $1,457,425.00 $1,471,730.00 $1,476,190.00 $1,535,400.00 $200,295.00 $143,505.00 $100,430.00 $98,810.00 $149,100.00 $1,525,715.00 $1,600,930.00 $1,572,160.00 $1,575,000.00 $1,684,500.00$1,525,715.00 $1,600,930.00 $1,572,160.00 $1,575,000.00 $1,684,500.00 $0.00 $0.00 $0.00 $0.00 $0.00
0% $0.00 0% $0.00 0% $0.00 5% $73,710.00 7% $116,230.50 MD Rubberized Crackfill, LLC N/A On Point Land Surveying, Inc N/A Smithson Electric N/A Smithson Electric, Inc. $26,775.00 Traffic Loops Crackfilling $35,374.50 Smithson Electric, Inc. N/A Smithson Electric, Inc. N/A Case Land Surveying N/A Chrisp Company $46,935.00 Spcialized Pavement Markings, LLC $52,219.50 Specialized Pavement Marking,
LLC
N/A EBS Utilities Adjusting, Inc. N/A MD Rubberized Crackfill N/A Pavement Rehab Company $28,636.50 Case land Surveying, Inc. N/A
Specialized Pavement Marking,
LLC

N/A PCI N/A
Pavement Recycling Systems, Inc
TOTAL $0.00 TOTAL $0.00 TOTAL $0.00 TOTAL $73,710.00 TOTAL $116,230.50 YES

TOTAL BASE BID AMOUNT CALCULATED BASED ON UNIT PRICES

YES YES YES YES
SUBCONTRACTORSIS THE BIDDER QUALIFIED BASED ON REFERENCE PROJECTSCALCULATION CORRECTIONS TO TOTAL BID AMOUNT SUBMITTED BY CONTRACTOR BASED ON CALCULATED BID AMOUNTSUBCONTRACTOR % AND AMOUNT SHOWN IN THE BIDGRAND TOTAL BID AMOUNT INDICATED BY BIDDERTOTAL ADDITIVE ALTERNATE A AMOUNT CALCULATED BASED ON UNIT PRICESTOTAL BASE BID PLUS ADDITIVE ALTERNATE A AMOUNT CALCULATED BASED ON UNIT PRICES L:\ENGINEERING\CIP 26-27\1407 - Juanita_Sunflower_Valley Center Paving Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Juanita Sunflower Valley CenterBID TABULATION 2 of 6 APPARENT LOW BID AMOUNT: $1,525,715.00
REVIEW RESULT BY DATEYES CITY CLERK 9/17/26YES RR 9/21/26N/A RR 9/21/26NO RR 9/21/26YES RR 9/21/26YES RR 9/21/26YES RR 9/21/26$0.00 RR 9/21/2650.00% RR 9/21/26100.00% RR 9/21/26YES RR 9/21/2650.00% RR 9/21/260.00% RR 9/21/26YES RR 9/21/26 PRIME CONTRACTOR LICENSE STATUS: All American Asphalt 267073 RR 9/21/26PRIME CONTRACTOR DIR REGISTRATION STATUS: All American Asphalt 1000001051 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: MD Rubberized Crackfill 986686 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: MD Rubberized Crackfill 1000006438 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: Smithson Electric, Inc. 614518 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: Smithson Electric, Inc. 1000001610 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: Specialized Pavement Marking, LLC 854894 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: Specialized Pavement Marking, LLC 1000886659 RR 9/21/26SUB CONTRACTOR LICENSE STATUS: Case land Surveying L5411 RR 9/21/26SUB CONTRACTOR DIR REGISTRATION STATUS: Case land Surveying 1000001533 RR 9/21/26PRIME CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: All American Asphalt NOT ON STATE DEBARRED LIST RR 9/21/26 Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) MIN PRIME CONTRACTOR % REQUIREMENT FOR WORK PER SPECIFICATIONS:

2. REVIEW OF APPARENT LOW BID
APPARENT LOW BID SUBMITTED BY: All American Asphalt
ITEM REVIEWED/CHECKED REMARKSBID STAMPED AS RECEIVED PRIOR BID TIME:BID BOND IN PROPER AMOUNT:

ADDENDA ACKNOWLEDGEMENT: No addenda for this project. SUBCONTRACTOR AMOUNT: Actual amounts not shown in bid. ANY APPARENT DISCREPANCY IN THE SUBMITTAL: TOTAL BID PRICES CALCULATED CORRECTLY: GENERAL PROVISIONS SECTION 4.03 FOR LIQUIDATED DAMAGES: NON COLLUSION AFFIDAVIT:

BIDDER COMPLIES WITH MAX. SUB CONTRACTOR % REQUIREMENT:

Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?) PRIME CONTRACTOR % CALCULATED PER BID SUBMITTAL(THIS % MUST BE EQUAL OR MORE THAN ABOVE %):BIDDER COMPLIES WITH MIN PRIME CONTRACTOR % REQUIREMENT:MAX ALLOWABLE SUBCONTRACTOR PERCENT PER SPECIFICATIONS:SUB CONTRACTOR % CALCULATED PER BID SUBMITTAL(THIS % MUST BE EQUAL OR LESS THAN ABOVE %):

PRIME CONTRACTOR DEBARMENT STATUS FROM
FEDERAL CONTRACTS: All American Asphalt NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: MD Rubberized Crackfill NOT ON STATE DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: MD Rubberized Crackfill NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: Smithson Electric, Inc. NOT ON STATE DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: Smithson Electric, Inc. NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: Specialized Pavement Marking, LLC NOT ON STATE DEBARRED LIST RR 9/21/26SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: Specialized Pavement Marking, LLC NOT ON FEDERAL DEBARRED LIST RR 9/21/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: Case land Surveying NOT ON STATE DEBARRED LIST RR 9/21/26SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: Case land Surveying NOT ON FEDERAL DEBARRED LIST RR 9/21/26 YES RR 9/21/26
Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html)Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html)Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html) REFERENCE CHECK ACCEPTABLE: See Reference Check
Print-out from SAM Web Page attached (https://www.sam.gov/SAM/) L:\ENGINEERING\CIP 26-27\1407 - Juanita_Sunflower_Valley Center Paving Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Juanita Sunflower Valley CenterREVIEW OF APPARENT LOW BID 4 of 6

REFERENCE PROJECT OWNER

CONTACT & TELEPHONE
AMOUNT

DATE COMPLETED

DID THE CONTRACTOR DO

QUALITY WORK

DID THE CONTRACTOR STAY ON

SCHEDULE

DID THE CONTRACTOR ASK FOR

UNNECESSARY CHANGE
ORDERS

DID THE CONTRACTOR FILE

CLAIMS AGAINST YOU

WILL YOU HIRE THE

CONTRACTOR AGAIN REMARKS
Briggs Road St Improvements
Lennar Homes of California
Hunter Hermanson
(951) 722-9917 $1,398,398.00 Mar-25 N/A N/A N/A N/A N/A Called 9/22 & left a voicemail. RR 9/22/2026 Acacia Avenue
Rehabilitation Project City of Fullerton Arkilles Joshua (714) 738-6896 $529,926.15 Aug-25 N/A N/A N/A N/A N/A Called 9/22 & left a voicemail. RR 9/22/2026 Plaza Drive Rehabilitation Project City of Montebello Samantha Leyva (323) 887-1483 $907,164.00 Apr-25 N/A N/A N/A N/A N/A Called 9/22 & left a voicemail. RR 9/22/2026

3. REFERENCE CHECK OF APPARENT LOW BIDDER

REFERENCE CHECK FOR APPARENT LOW BIDDER

CHECKED BY
DATE
Answer "YES" if satisfied or "NO" if not satisfied

REFERENCE DATA FOR APPARENT LOW BIDDER
All American Asphalt
L:\ENGINEERING\CIP 26-27\1407 - Juanita_Sunflower_Valley Center Paving Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Juanita Sunflower Valley CenterREF CHECK 5 of 6 All American Asphalt
$1,525,715.00

4. LOWEST RESPONSIVE BID
LOWEST RESPONSIVE BID SUBMITTED BY: IN THE AMOUNT OF:

L:\ENGINEERING\CIP 26-27\1407 - Juanita_Sunflower_Valley Center Paving Project\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, Juanita Sunflower Valley CenterLOWEST RESPONSIVE BID 6 of 6

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ONE MILLION, FIVE HUNDRED TWENTY-FIVE THOUSAND, SEVEN HUNDRED FIFTEEN DOLLARS AND ZERO CENTS 1,525,715.00
N/A
Lake Forest, Ca MD Rubberized Crackfill, LLC
#1000006438
Smithson Electric, Inc
#1000001610 Orange, Ca
Specialized Pavement Marking LLC
#1000886659 Cypress, CA Striping
Traffic Loops
Crack Seal
Case Land Surveying, Inc
#1000001533
Orange, Ca Survey

9.75 78,000

0.24 103,440

0.48 37,440
134.50 706,125
137.50 275,000
450.00 27,450
150.00 13,800
945.00 56,700
4,680 4,680
15,425 15,425
1,840 7,360
1,325,420.00

ONE MILLION, THREE HUNDRED TWENTY-FIVE THOUSAND,

FOUR HUNDRED TWENTY DOLLARS AND ZERO CENTS

81.15 40,575

0.68 25,160
180.00 66,600
279.00 33,480
150.00 900.00
945.00 5,670
27,910 27,910
200,295.00

TWO HUNDRED THOUSAND, TWO HUNDRED NINETY-FIVE DOLLARS AND ZERO CENTS

AGREEMENT FOR PUBLIC WORKS SERVICES
By and Between

CITY OF GLENDORA
and

ALL AMERICAN ASPHALT
Docusign Envelope ID: F28FEE3E-9E20-8AE6-8227-827F9B2A1EE5 Revised 09/2026
PW Agreement – All American Asphalt (Juanita Avenue, Sunflower Avenue, Valley Center Avenue Pavement Rehabilitation Project, Plan No. 1407) 10.13.2026

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND

ALL AMERICAN ASPHALT
THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2026 by and between the City of Glendora, a California municipal corporation (“City”) and All American Asphalt, a California corporation (“Contractor”). City and Contractor may sometimes be referred to herein, individually as a “Party” or collectively, as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described herein.

C. Pursuant to the City of Glendora Municipal Code and California state law, City has authority to enter into and execute this Agreement.

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

Contractor shall perform all of the work, furnish all labor, materials, equipment, tools, utility services, and transportation, and comply with all of the specification and requirements set forth in the Bid Documents for the Project (as each such terms are defined below), In compliance with all terms and conditions of this Agreement, and as described in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. Contractor covenants Docusign Envelope ID: F28FEE3E-9E20-8AE6-8227-827F9B2A1EE5 Revised 09/2026

Page 3 ends

Glendora City CouncilOctober 13, 2026

Glendora City Council
October 13, 2026