Agenda packet — Glendora City Council, October 13, 2026 (part 1 of 3)

MAYOR
David Fredendall, District 2

MAYOR PRO TEM
Karen Davis, District 4

COUNCILMEMBERS
Michael Allawos, District 1
Shaunna Elias, District 3
Mendell Thompson, District 5

CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
6:30 PM CLOSED SESSION
7:00 PM GENERAL SESSION
Tuesday, October 13, 2026
City Hall Council Chamber
116 E. Foothill Boulevard, Glendora
AGENDA
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Hybrid Meeting Access
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CALL TO ORDER

ROLL CALL

CLOSED SESSION

1. Closed Session
— CS1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION A closed session will be held, pursuant to Government Code § 54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Efren Cordura vs. City of Glendora; WCAB No.

ADJ17041666 and17041667; Claim No. 22-168443 and 22-168708.

INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.

REORDERING OF AND ADDITIONS TO THE AGENDA

PUBLIC COMMENT
The City of Glendora encourages community participation at its public meetings. Speakers are limited to three minutes, and time may not be shared or transferred. A total of 30 minutes is reserved for public comment, which may be extended by majority vote of the legislative body. At regular meetings, comments may address both agenda and non-agenda items during the Public Comment portion, with additional opportunities to speak provided during Public Hearings. At special meetings, public comment is limited to agenda items. Residents may participate in person or submit comments by email, phone, mail, or other available methods. Participation options may be adjusted if a State of Emergency, Health Order, or Executive Order limits in-person attendance. For more information, see the Guide to Public Meetings and Participating in Public Meetings on the City’s website at www.cityofglendora.gov/citymeetings.

2. Public Comments Received

MEMBER STATEMENTS/REPORTS

CITY MANAGER AND CITY ATTORNEY STATEMENTS

SPECIAL ITEMS

3. Proclamation Proclaiming October 11-17, 2026, as Code Enforcement Officer Appreciation Week

4. Proclamation Proclaiming October 2026, as National Breast Cancer Awareness Month

5. Proclamation Proclaiming October 18-24, 2026, as National Friends of Library Week

CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.

6. Affirm minutes from the City Council, Successor Agency and Housing Authority June 23, 2026 Meeting Recommended Action for the City Council, Successor Agency, and Housing Authority:
— 1. Affirm minutes as presented.

7. Review and Affirm Disbursements for September 2026 in the amount of $12,111,411.03 Recommended Action for the City Council and Successor Agency:
— 1. Review and affirm disbursements for September 2026 in the amount of $12,111,411.03

8. Approve Amendment No. 1 to the Contract Services Agreement with SDI Presence for City-Wide Information Technology Services for a three-year term commencing at an initial cost of $444,000 for year one with a subsequent 3% annual increase not to exceed $1,332,000 for the term of the Agreement Recommended Actions for the City Council:
— 1. Approve Amendment No. 1 to the Contract Services Agreement with SDI Presence for City-Wide Information Technology Services to extend the agreement for an additional three-year term and increase the Contract Sum by $1.4 million, from $1.6 million to $3 million; and, — 2. Authorize the City Manager or designee to execute the Amendment with SDI Presence and approve minor and/or non-substantive modifications as needed.

9. Consider an Agreement with Hardy & Harper, Inc. for the CDBG Funded Grind & Overlay Project FY 2026-2027, Plan No. 1405, in an amount not to exceed $274,000 Recommended Actions for the City Council:
— 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c);
— 2. Approve the Plans and Specifications for the CDBG-Funded Grind & Overlay Project FY 2026-2027, Plan No. 1405;
— 3. Award and approve the Agreement for Public Works Services to Hardy & Harper, Inc. for the CDBGFunded Grind & Overlay Project FY 2026-2027 in an amount not to exceed $274,000; — 4. Authorize a ten percent (10%) contingency in the amount of $27,400; — 5. Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and
— 6. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.

NEW BUSINESS

10. Consider an Agreement with Hardy & Harper, Inc. for the Route 66 Pavement Rehabilitation Project, Plan No. 1406, in an amount not to exceed $2,214,210
Recommend Actions for the City Council:
— 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c);
— 2. Approve the Plans and Specifications for the Route 66 Pavement Rehabilitation Project, Plan No. 1406; — 3. Award an Agreement for Public Works Services with Hardy & Harper, Inc. for the Route 66 Pavement Rehabilitation Project, Plan No. 1406 in the amount not to exceed $2,214,210; — 4. Authorize a ten percent (10%) contingency in the amount of $221,421; — 5. Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and
— 6. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.

11. Consider an Agreement with All American Asphalt for the Juanita Ave., Sunflower Ave., Valley Center Ave. Pavement Rehabilitation Project, Plan No. 1407, in an amount not to exceed $1,525,715 Recommended Actions for the City Council:
— 1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c);
— 2. Approve the Plans and Specifications for the Juanita Avenue, Sunflower Avenue, and Valley Center Avenue Pavement Rehabilitation Project, Plan No. 1407;
— 3. Award an Agreement for Public Works Services with All American Asphalt for the Juanita Avenue, Sunflower Avenue, and Valley Center Avenue Pavement Rehabilitation Project in the amount not to exceed $1,525,715;
— 4. Authorize a ten percent (10%) contingency in the amount of $152,571; — 5. Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and
— 6. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.

MEMBER/STAFF CLOSING COMMENTS

ADJOURNMENT

ADDITIONAL INFORMATION
Accessibility and Accommodation Requests:

Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting may request such accommodation from the City Clerk’s Office at (626) 914-8210 or [email protected]. Notification 72 hours prior to the meeting (48 hours for assisted listening devices) will enable the City to make reasonable arrangements to assure accessibility.

Levine Act Disclosure: Pursuant to the Levine Act (Government Code § 84308), any party to a proceeding involving a license, permit, contract, or other entitlement for use before the City Council is required to disclose on the record any campaign contribution, including aggregated contributions, of more than $500 made to a Councilmember within the preceding twelve (12) months.

Broadcasting: This meeting is broadcast live at cityofglendora.gov/citymeetings, on YouTube.com/cityofglendoraca, and on Spectrum Channel 3 and Frontier Channel 32, and is replayed the following week on the same channels. On-demand replays are available online at any time.

In‐Person Public Comment: Members of the public may address the governing body on any agenda item, or during the Public Comment portion of the meeting, by completing a Public Comment Card, available in the lobby or at the podium, and submitting it to the City Clerk before Public Comment or the Public Hearing closes. When your name is called, step to the podium and state your name before beginning. Speakers are limited to three (3) minutes, speaking once, on both on- and off-agenda items, unless, upon motion, such time is extended by the legislative body. Providing your name, city of residence, mailing address, or other identifying information beyond your name is voluntary; if you would like a follow-up from the City, please provide contact information.

Written Comment: To submit a written comment on an agenda item or during Public Comment, email [email protected] with the subject line “Public Comment” followed by the name of the governing body, meeting date, and agenda item number or brief description, or mail your comment to 116 E.

Foothill Blvd, Glendora, CA 91741, ATTN: City Clerk’s Department, RE: “Public Comment.” Comments are forwarded to the City Clerk and made part of the public record.

Remote Participation (SB 707): Pursuant to Senate Bill 707 and Government Code §§ 54953.4 and 54954.3, members of the public may provide public comment in real time either in person or remotely through the two-way telephonic/video service identified below. Remote commenters receive the same time allotment as those commenting in person; remote comments on items not on the agenda will be heard following the in-person Public Comment period.

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Supplemental Materials (Government Code § 54957.5): Materials related to an item on this agenda that are distributed to the governing body after the agenda packet is posted are available for public inspection in the City Clerk’s Office, 116 E. Foothill Blvd, Glendora, California, during normal business hours, and on the City’s website.

Recording: Members of the public may record any portion of this meeting using an audio or video recorder, or a still or motion picture camera, provided the device is operated in a non-disruptive manner.

Meeting Recording: Testimony given before the governing body is recorded.

The timer light at the podium, on the iPad will turn yellow when the speaker has 30 seconds remaining, and red when the speaker’s time has expired.

Certification of Meeting Notice and Agenda Posting
This notice and agenda were posted on the City’s website and at the locations identified in the Guide to Public Meetings at least 72 hours prior to the meeting date, in compliance with the Ralph M. Brown Act.

Date Posted: October 8, 2026 05:41 pm
OCTOBER 13, 2026 MEETING
of the
City Council, Successor Agency and
Housing Authority Meeting
Re: Public Comment Received Before 5:00 PM

INFORMATION RECEIVED
Attached:
1) Index of Correspondence Received
2) Correspondence received via email
Index of Correspondence Received:

Date Received Agenda Item From Email
10/1/2026 Public Comments Received Anonymous Mailed

STAFF REPORT
TO: Mayor and Council Members DATE: October 13, 2026
FROM: City Clerk DISTRICT(S): Not Applicable
SUBJECT: Affirm minutes from the City Council, Successor Agency and Housing Authority June 23, 2026 Meeting

RECOMMENDATION
That the City Council:

1. Affirm minutes as presented.

STRATEGIC FOCUS AREAS
Not applicable.

EXECUTIVE SUMMARY
This staff report requests affirmation of the minutes from the previous meeting. The minutes have been prepared and reviewed in accordance with City procedures and transparency requirements. Affirming these minutes ensures the accuracy and integrity of the official record. Staff recommends approval to maintain proper documentation and compliance with meeting protocols.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Not applicable.

DISCUSSION
Pursuant to the City's standard practices and the Brown Act, meeting action minutes are reviewed and affirmed by the legislative bodies to ensure transparency and accuracy in government proceedings. The action minutes for the June 23, 2026 meeting was compiled based on staff notes and official recordings. No requests for revisions or amendments have been received to date.

By affirming minutes, the legislative bodies acknowledge their accuracy and preserve them as an official record of the meeting. If any corrections or amendments are desired, they can be addressed before final affirmation.

FISCAL IMPACT
There is no fiscal impact associated with this action.

ENVIRONMENTAL DETERMINATION
There are no environmental impacts associated with this action.

Prepared By: Roxanne Breceda, Deputy City Clerk / Records Manager Concurs With: Not Applicable
Reviewed By: Kathleen R. Sessman, City Clerk/Communications Director Certified to Availability of Funds: Not Applicable
Approved By: Kathleen R. Sessman, City Clerk/Communications Director Legal Review: Not Applicable
CEQA Review: Not Applicable
Attachments
A_June_23_2026_Reg_Jnt_CC_Minutes.pdf
Minutes
Regular Meeting
Tuesday, June 23, 2026
City Hall Council Chamber
116 E. Foothill Boulevard, Glendora
Virtually via Zoom ID# 9329247224
The City Council also serves as members of the Board of Directors of the Successor Agency of the former Community Redevelopment Agency, and Housing Authority, which are concurrently convening this evening.

CALL TO ORDER
The City Council, Successor Agency and Housing Authority meeting was called to order at 6:00 PM by Mayor Pro Tem/Vice-Chair Karen Davis.

ROLL CALL
Members Present: Michael Allawos, Shaunna Elias, Mendell L. Thompson, Mayor Pro Tem/Vice-Chair Karen Davis, Mayor/Chair David Fredendall (via teleconferencing from 632 Columbia Road NW, Washington, DC 20001)
Members Absent: None
Staff Present: City Manager/Executive Director Adam Raymond, City/Agency Attorney Danny Aleshire, Assistant City Manager/Interim Public Works Director Moises Lopez, Deputy City Manager Marie Ricci, Finance Director/City Treasurer Kyle Johnson, City Clerk/Communications Director Kathleen Sessman, Assistant Public Works Director Valerie Velasquez-Santoya, Recreation and Human Services Director Annie Warner, Senior Planner Yalini Siva, Business Services Manager Julie Linger, Digital Media Specialist Craig Gill, Senior Digital Media Specialist Greg Morton, and Deputy City Clerk/Records Manager Roxanne Breceda
Teleconference Notice (Gov. Code §54953(b) - Traditional Brown Act) Deputy City Clerk/Records Manager Breceda read the teleconference notice into the record, stating that Mayor Fredendall would participate via teleconference from 632 Columbia Road NW, Washington, DC 20001; that the location was accessible to the public and the agenda was posted there at least 72 hours in advance; that the public could address the Council from that location pursuant to §54954.3; and that votes would be taken through the agenda management system, or by roll call in the event of a technical issue.

CLOSED SESSION
Closed Session title was read into the record.

City Attorney Aleshire announced that an urgency agenda item arose after the posting of the agenda, designated Closed Session Item CS2, that required immediate City Council action regarding pending litigation, and required a 4/5 vote to add to the agenda and requested a motion.

Motion was made by Councilmember Allawos, seconded by Councilmember Thompson, that the City Council add an Urgency Item entitled, CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION: A closed session will be held, pursuant to Government Code §54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Diane M. Bularz, Ron F. Bularz vs. City of Glendora, et al., Los Angeles Superior Court Case Number 24PSCV02188.

Minutes Tuesday, June 23, 2026 Page 2 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

The urgency item was added to the agenda.

Mayor Pro Tem Davis invited Public Comment. No members of the public requested to speak, and no written correspondence was received. The meeting convened into Closed Session at 6:04 PM.

1. Closed Session
CS1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION A closed session will be held, pursuant to Government Code §54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Oscar Ojeda vs. City of Glendora, et al., Los Angeles Superior Court Case Number 25STCP00661.

CS2. CONFERENCE WITH LEGAL COUNSEL – PENDING LITIGATION: A closed session will be held, pursuant to Government Code §54956.9(d)(1), to confer with legal counsel regarding pending litigation to which the City is a party. The title of such litigation is as follows: Diane M. Bularz, Ron F. Bularz vs. City of Glendora, et al., Los Angeles Superior Court Case Number 24PSCV02188.

Closed Session adjourned at 6:48 PM and the meeting reconvened into Open Session at 7:00 PM with all members present, and Mayor Fredendall participating via teleconference.

City Attorney Aleshire reported the following actions taken in Closed Session: CS1 and CS2, the City Council tentatively approved settlements with the plaintiffs, subject to receipt of the final settlement agreements.

Teleconference Notice (Gov. Code §54953(b) - Traditional Brown Act) Deputy City Clerk/Records Manager Breceda re-read the teleconference notice into the record, stating that Mayor Fredendall would participate via teleconference from 632 Columbia Road NW, Washington, DC 20001; that the location was accessible to the public and the agenda was posted there at least 72 hours in advance; that the public could address the Council from that location pursuant to §54954.3; and that votes would be taken through the agenda management system, or by roll call in the event of a technical issue.

INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was given by Lay Leader Teri Merrick of the Glendora United Methodist Church.

The Pledge of Allegiance was led by Gary Boyer.

REORDERING OF AND ADDITIONS TO THE AGENDA
None.

PUBLIC COMMENT

2. Public Comments received
Minutes Tuesday, June 23, 2026 Page 3 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority Members of the public requesting to speak included Corinthian Frank Bates, Gary Boyer, Tomoko Toland, and Marsha Mason, and no written correspondence was received.

MEMBER STATEMENT/REPORTS
Councilmember/Commissioner Elias reported attending the Glendora Rotary Club meeting; and thanked residents for attending the recent budget workshop and encouraged continued public participation.

Councilmember/Commissioner Allawos reported attending the San Gabriel Valley Council of Governments (SGVCOG) subcommittee meeting and their review of SB 79 transit-oriented density requirements and commented on the Workshop 1: Foundation and Funding and the upcoming Workshop 2: Library and Public Works Yard.

Councilmember/Commissioner Thompson supported continued exploration of funding options for the Library and Public Works yard projects and reminded residents to celebrate the Fourth of July safely and encourage residents to avoid fireworks due to current fire conditions.

Mayor/Chair Fredendall participated via teleconference from Washington, D.C.; thanked the community and City staff for their participation in Workshop 1: Foundation and Funding; and announced Workshop 2 will be held on July 21, 2026 and Workshop 3 will be held on September 15, 2026.

Mayor Pro Tem/Vice-Chair Davis announced that the City's first Summer Concert in the Park is scheduled for Sunday, June 28, 2026; and requested that tonight’s meeting be adjourned in memory of former Councilmember and Mayor Marshall Mouw.

CITY MANAGER AND CITY ATTORNEY STATEMENTS
No statements were given.

SPECIAL ITEMS

3. Workshop 1: Foundation and Funding Recap
Staff presented a recap of the June 16, 2026 Workshop 1: Foundation and Funding. The item was informational; no action was taken.

PUBLIC HEARINGS

4. Public Hearing to consider adopting resolutions approving the Engineer's Report and confirming a diagram and assessment for the City of Glendora Streetlight Maintenance District Number 1 for Fiscal Year 2026/27
Item title was read into the record, and Mayor Pro Tem Davis formally opened the Public Hearing.

Staff presented the staff report and provided an overview of the Streetlight Maintenance District No. 1, including the proposed FY 2026/27 assessment, district revenues and expenditures, and the annual Consumer Price Index (CPI) adjustment; and a correction to slide 3 attachment D. Presentation, titled “FY 2025/2026 Assessment/Levy Rates” should be “FY 2026/2027 Assessment/Levy Rates.”
Minutes Tuesday, June 23, 2026 Page 4 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority Mayor Pro Tem Davis opened the Public Testimony period. No members of the public requested to provide public testimony, and no written correspondence was received. The Public Testimony period and Public Hearing were closed.

Motion was made by Mayor Fredendall, seconded by Councilmember Allawos, to:
(1) Adopt City Council Resolution CC 2026-29 entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GLENDORA APPROVING THE
ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2026- 27 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF
GLENDORA STREETLIGHT MAINTENANCE DISTRICT NO. 1”; and
(2) Adopt City Council Resolution CC 2026-30 entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GLENDORA CONFIRMING THE

DIAGRAM AND ASSESSMENT FOR THE CITY OF GLENDORA
STREETLIGHT MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2026-

27.”
Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

5. Public Hearing to consider adopting resolutions approving the Engineer's Report and confirming a diagram and assessment for the City of Glendora Landscape Maintenance District Number 1 for Fiscal Year 2026/27
Item title was read into the record, and Mayor Pro Tem Davis formally opened the Public Hearing.

Staff presented the staff report and provided an overview of Landscape Maintenance District Number 1, including the seven benefit zones; the annual Consumer Price Index (CPI) adjustment for six of the seven zones, as Zone 5 receives no CPI adjustment under its original formula; and the proposed assessments for Fiscal Year 2026/27.

Mayor Pro Tem Davis opened the Public Testimony period. No members of the public requested to provide public testimony, and no written correspondence was received. The Public Testimony period and Public Hearing were closed.

Motion was made by Councilmember Allawos, seconded by Councilmember Thompson, to:
(1) Adopt City Council Resolution CC 2026-31 entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GLENDORA APPROVING THE
ENGINEER’S REPORT FILED WITH RESPECT TO THE FISCAL YEAR 2026- 27 LEVY OF THE ASSESSMENT IN CONNECTION WITH CITY OF
GLENDORA LANDSCAPE MAINTENANCE DISTRICT NO. 1”; and
(2) Adopt City Council Resolution CC 2026-32 entitled, “A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF GLENDORA CONFIRMING THE

DIAGRAM AND ASSESSMENT FOR THE CITY OF GLENDORA
LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR FISCAL YEAR 2026-

27.”
Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

Minutes Tuesday, June 23, 2026 Page 5 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority

6. Public Hearing for Vesting Tentative Tract Map and Development Plan Review for the development of 28 single-family residential units (Location: 1706 E Route 66 and 1675 Inola Street, Glendora, California; APNs: 8654-001-038, 8654-001-037 and 8654-001-036; Project File No.: PLN25-5043)
Item title was read into the record, and Mayor Pro Tem Davis formally opened the Public Hearing.

Staff presented the staff report and provided an overview of the project.

Applicant representative Matthew Wakin of M.W. Investments, LLC, provided a presentation.

Mayor Pro Tem Davis opened the Public Testimony period. Members of the public requesting to provide public testimony included Luis Jimenez, Deneil Jurado, Bill Hebenlong, Marcello Aguinio, Aileen Aguinio, Michael Webb, Michael Lorusso, and written correspondence was received from: James Robertson, Leah Robertson, Joe Hebaliz, William Helmling, Kellie Gentry, Luis Jimenez, and Jessie Gentry. The Public Testimony period and Public Hearing were closed.

The applicant responded to questions and comments raised during the public hearing.

Members of the applicant team Civil Engineer and Surveyor Dane McDougall of C & V Consulting, Architect Art Alvarado of KTGY, Traffic Engineer Justin Tucker of RK Engineering, Landscape Architect Peter Duarte of Studio Pad, and Project Manager Nancy Johns of Wildflower Development responded to questions and offered additional comments.

City Council discussion included street ownership, parking, compliance with the City's objective design standards, project design, traffic, ground-floor bedrooms, and Homeowners Association's (HOA) Covenants, Conditions and Restrictions (CC&Rs) provisions regarding garage parking.

Motion was made by Councilmember Allawos, seconded by Councilmember Thompson, to:
(1) Adopt a CEQA Notice of Exemption for the development of 28 single-family residential units (Location: 1706 E Route 66 and 1675 Inola Street, Glendora, California; APNs: 8654-001-038, 8654-001-037 and 8654-001-036; Project File No.: PLN25-5043); and
(2) Adopt City Council Resolution CC 2026-33 entitled, “A RESOLUTION OF THE CITY COUNCIL APPROVING TENTATIVE TRACT MAP (NO. 84970) AND

DEVELOPMENT PLAN REVIEW FOR SUBDIVISION OF LANDTO
CONSTRUCT TWENTY-EIGHT (28) SINGLE-FAMILY RESIDENTIAL
UNITS ON CERTAIN PROPERTY LOCATED AT 1706 EAST ROUTE 66 AND 1675 INOLA STREET, GLENDORA, CALIFORNIA (APN#s 8654-001-038, 8654-001-037 & 8654-001-036) (FILE NO. PLN25-5043).”
Motion carried 4 - 1 by the following vote: AYES: Allawos, Elias, Thompson, Davis; NOES: Fredendall; ABSENT: None; ABSTAIN: None.

Minutes Tuesday, June 23, 2026 Page 6 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority

CONSENT CALENDAR
Motion was made by Mayor/Chair Fredendall, seconded by Councilmember/Commissioner Allawos, to approve Consent Calendar Items as presented, affirming the actions appropriate to each item.

Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, and Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

7. City of Glendora and Glendora Successor Agency Investment Report for May 2026 The City Council and Successor Agency:
(1) Received and filed the Monthly Investment Activity Report for May 2026.

8. Update to Subscription License Agreement with Innovative Interfaces for Integrated Library System Technologies
The City Council:
(1) Approved the proposed amendment to the Subscription License Agreement between Innovative Interfaces, Inc. and the City of Glendora for the implementation of Vega Discover, Vega Interact, and Vega Mobile services; and (2) Authorized the City Manager, or designee, to execute the amendment and any related documents necessary to implement the services.

9. Consider an Agreement for Professional Library Services for Charter Oak Unified School District
The City Council:
(1) Authorized the City Manager to execute the Professional Library Services Agreement between City of Glendora and Charter Oak Unified School District, pending Charter Oak Board of Trustees' approval.

10. Consider an Agreement for Public Works Services with Best Contracting Services, Inc. for the Water Yard Warehouse Roof Repair Project in an amount not to exceed $63,211 The City Council:
(1) Awarded an Agreement for Public Works Services with Best Contracting Services, Inc. for the "Water Yard Warehouse Roof Repair" Project in the amount not to exceed $63,211;
(2) Authorized a fifteen percent (15%) contingency in an amount $9,482; and (3) Authorized the City Manager or his designee to execute the Agreement including minimal and/or non-substantive changes.

11. Consideration of Amendment No. 2 to the Contract Services Agreement Between the City of Glendora and Craftwater Engineering, Inc. for Continued Design, Permitting, and Project Support Services for the Finkbiner Park Stormwater Capture Project The City Council:
(1) Approved Amendment No. 2 to the Contract Services Agreement with Craftwater Engineering, Inc. for the Finkbiner Park Stormwater Capture Project, increasing the contract amount from $1,121,065 to $1,597,211, with a 10% contingency of Minutes Tuesday, June 23, 2026 Page 7 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority $159,721, for a total not-to-exceed contract amount of $1,756,932, and extending the maximum term of the Agreement from four (4) years to seven (7) years; (2) Authorized the Public Works Director to approve additional services and execute any necessary change orders in an amount not-to-exceed ten percent (10%) of the Contract Sum, or $159,721; and
(3) Authorized the City Manager or his designee to execute Amendment No. 2, including any minimal and/or non-substantive changes.

12. Consideration of a City Council Resolution Adopting Projects for the Road Maintenance and Rehabilitation Account for Fiscal Year 2026-27
The City Council:
(1) Adopted City Council Resolution CC 2026-34 entitled, “A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF GLENDORA ADOPTING PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY THE ROAD REPAIR
ANDACCOUNTABILITY ACT OF 2017.”

13. Consideration of a City Council Resolution Conducting the 2026 Biennial Review and Amending the City of Glendora Conflict of Interest Code The City Council:
(1) Adopted City Council Resolution CC 2026-35 entitled, "A RESOLUTION OF

THE CITY COUNCIL OF THE CITYOF GLENDORA, CALIFORNIA,
CONDUCTING THE 2026 BIENNIAL REVIEW AND AMENDING THE
CITYOF GLENDORA CONFLICT OF INTEREST CODE."

MEMBER AGENDA ITEMS

14. Operational and Fiscal Impact Assessment of Increasing the Authorized Positions from Two to Three Community Preservation Officers
Discussion included the operational and fiscal assessment of adding a third Community Preservation Officer (CPO) position, estimated costs, existing staffing levels and workload, fiscal impacts, and a desire for staff to utilize an existing fleet vehicle to reduce costs, if one is available.

Following discussion, a motion was made by Councilmember Thompson, seconded by Mayor Fredendall, to:
(1) Authorize the addition of one Community Preservation Officer position; and (2) Direct staff to explore the feasibility of using an existing vehicle, if available, as an alternative to purchasing a new vehicle, while retaining the ability to use the approved appropriation if needed.

Motion carried 4 - 1 by the following vote: AYES: Elias, Thompson, Davis, Fredendall; NOES: Allawos; ABSENT: None; ABSTAIN: None.

UNFINISHED BUSINESS

15. Consideration of a Second Amendment to the All City Management Services Inc.

Agreement extending crossing guard services for an additional year for a total three-year contract sum not to exceed $874,680
Minutes Tuesday, June 23, 2026 Page 8 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority Motion was made by Councilmember Allawos, seconded by Councilmember Thompson, to:
(1) Approve a Second Amendment to the All City Management Services Inc.

Agreement extending crossing guard services for an additional year for a total threeyear term and a contract sum not to exceed $874,680; (2) Authorize the Police Chief to execute any necessary contingency in an amount not to exceed 5% of the amended contract amount; and
(3) Authorize the City Manager to execute the Amendment.

Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

16. First Amendment to the Amended and Restated Memorandum of Agreement for the Glendora People Movement Project
Motion was made by Councilmember Allawos, seconded by Councilmember Thompson, to:
(1) Approve a First Amendment to the Amended and Restated Memorandum of Agreement for the Glendora People Movement Project between the City of Glendora and the San Gabriel Valley Council of Governments.

Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

17. Introduction and First Reading of an Ordinance Amending Chapter 10.17 of the Glendora Municipal Code Regarding Skateboarding, Roller-Skating, Bicycling, Electric Bicycles, Electric Scooters and Other Motor Assisted Mobility Devices A staff presentation was made by Captain Stabio who announce for the record a clerical correction to proposed Ordinance 2098, “Glendora Ordinance E-Bikes Amending Chapter

10.17” by removing subsections (1) through (4) under Section 10.17.020(F) and incorporating those provisions under the definition of "Nuisance" in Section 10.17.020(I).

Staff requested that the City Council approve the first reading for the amended Ordinance with this revision.

Discussion included e-bike regulations and enforcement, education, restricted riding areas, trail and park use, signage, and the e-bike safety education course.

Motion was made by Mayor Fredendall, seconded by Councilmember Allawos, to:
(1) Adopt a CEQA Notice of Exemption;
(2) Introduce for first reading amended Ordinance 2098 entitled, "AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF GLENDORA, CALIFORNIA, AMENDING CHAPTER10.17 OF TITLE 10 OF THE GLENDORA MUNICIPAL

CODE REGARDING SKATEBOARDING, ROLLER-SKATING, BICYCLING, ELECTRIC BICYCLES, ELECTRIC SCOOTERS, AND OTHER MOTORASSISTED MOBILITY DEVICES IN CERTAIN DESIGNATED AREAS;" (3) Direct the preparation of a summary ordinance for publication; and (4) Adopt City Council Resolution CC 2026-36 entitled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OFGLENDORA, CALIFORNIA,

DESIGNATING CERTAIN PUBLIC AREAS AS NO SKATEBOARDING,
Minutes Tuesday, June 23, 2026 Page 9 of 9
Regular Meeting City Council, Successor Agency, and Housing Authority

ROLLERSKATING, BICYCLING, ELECTRIC BICYCLE, ELECTRIC

SCOOTER, OR SIMILAR ACTIVITY AREAS PURSUANT TO CHAPTER

10.17 OF THE GLENDORA MUNICIPAL CODE."
Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

NEW BUSINESS

18. Approve Membership in Public Risk Innovation, Solutions, and Management (PRISM) and Authorize Execution of the PRISM Joint Powers Agreement and Related Program Memoranda of Understanding
Motion was made by Mayor Fredendall, seconded by Councilmember Allawos, to:
(1) Adopt City Council Resolution CC 2026-37 approving membership in Public Risk Innovation, Solutions, and Management (PRISM);
(2) Approve the PRISM Joint Powers Agreement;
(3) Approve the PRISM General Liability Program 2 Memorandum of Understanding; (4) Approve the PRISM Excess Workers’ Compensation Program Memorandum of Understanding; and
(5) Authorize the City Manager, or his designee, to execute the PRISM Joint Powers Agreement, Memorandums of Understanding and any ancillary documents necessary to implement the City’s participation in PRISM effective July 1, 2026.

Motion carried 5 - 0 by the following vote: AYES: Allawos, Elias, Thompson, Davis, Fredendall; NOES: None; ABSENT: None; ABSTAIN: None.

MEMBER/STAFF CLOSING COMMENTS
Councilmember/Commissioner Thompson thanked Marsha Mason for an article recognizing the Glendora High School baseball team, reminded the community to celebrate the Fourth of July safely without fireworks, and noted that the City's annual investment in street maintenance has increased from approximately $350,000 to $1 million over the past eight years.

Mayor/Chair Fredendall thanked City staff for facilitating remote participation.

City Manager/Executive Director Raymond thanked City staff for preparing the agenda items and noted that the City Council would hold an additional workshops in July and September.

ADJOURNMENT
Meeting adjourned at 9:57 PM in memory of Marshall Mouw.

Kathleen R. Sessman, MMC
City Clerk/Communication Director
Minutes were approved on ____________ .

STAFF REPORT
TO: Mayor and Council Members DATE: October 13, 2026
FROM: Finance DISTRICT(S): Not Applicable
SUBJECT: Review and Affirm Disbursements for September 2026 in the amount of $12,111,411.03

RECOMMENDATION
That the City Council:

1. Review and affirm disbursements for September 2026 in the amount of $12,111,411.03.

STRATEGIC FOCUS AREAS
Goal 2: Maintain Financial Stability and Sustainability (MFSS).

EXECUTIVE SUMMARY
For September 2026 the City disbursed the following amounts through accounts payable and payroll.

Month A/P Payroll Total
September 2026 $10,527,225.66 $4,701,977.44
09/04/2026 $788,801.42 $756,047.09
09/18/2026 $795,383.95 $1,001,648.30
Total $10,527,225.66 $1,584,185.37 $12,111,411.03

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
Pursuant to the Glendora Municipal Code Section 2.20.030 Department Reports, the Finance Department shall provide a comprehensive report on disbursements, at least on a quarterly basis.

DISCUSSION
Notable disbursements in the month of September include:

Name Amount Description
Main San Gabriel Basin $3,982,279.56 Water Cyclic Storage & Assessments SGV Council of Governments $1,556,068.33 SMIP- People Movement Project Wilmington Trust $1,200,208.19 2012A Water Revenue Bonds Debt Service U.S. Bank $622,499.93 2016A Water Revenue Bonds Debt Service

FISCAL IMPACT
There is no impact associated with recommended of this report.

ENVIRONMENTAL DETERMINATION
There are no CEQA impacts associated with the recommendations in this report.

Prepared By: Jelisa Casarrubias, Senior Accounting Technician Concurs With: Not Applicable
Reviewed By: Kyle Johnson, Finance Director/City Treasurer Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Not Applicable
CEQA Review: Not Applicable
Attachments
A. Warrant Register - September 2026.pdf

CITY OF GLENDORA
CITY COUNCIL MEETING 10/13/2026
WARRANT REGISTER - SEPTEMBER 2026 $10,527,225.66
PAYROLL EFT 9/4/2026 $ 788,801.42
9/18/2026 $ 795,383.95
TOTAL $12,111,411.03
PREPARED BY: Jelisa Casarrubias

REVIEWED BY
Finance Director/City Treasurer

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STAFF REPORT
TO: Mayor and Council Members DATE: October 13, 2026
FROM: Information Technology DISTRICT(S): Citywide
SUBJECT: Approve Amendment No. 1 to the Contract Services Agreement with SDI Presence for City-Wide Information Technology Services for a three-year term commencing at an initial cost of $444,000 for year one with a subsequent 3% annual increase not to exceed $1,332,000 for the term of the Agreement

RECOMMENDATION
That the City Council:

1. Approve Amendment No. 1 to the Contract Services Agreement with SDI Presence for City-Wide Information Technology Services to extend the agreement for an additional three-year term and increase the Contract Sum by $1.4 million, from $1.6 million to $3 million; and,

2. Authorize the City Manager or designee to execute the Amendment with SDI Presence and approve minor and/or non-substantive modifications as needed.

STRATEGIC FOCUS AREAS
Goal 5: Improve and Maintain the City's Infrastructure and Facilities (IMCIF)

EXECUTIVE SUMMARY
Since signing a contract with SDI Presence, the City’s IT help desk operations have significantly improved. The initial backlog of unresolved help desk requests has been eliminated, response and resolution times have improved, and staff have been able to shift their focus toward strategic technology initiatives and infrastructure improvements.

SDI Presence has supported numerous Citywide technology projects, including cybersecurity enhancements, system migrations, infrastructure upgrades, a new phone system implementation, and several technology improvements for the Police Department. These efforts have modernized the City’s technology environment and improved both operational efficiency and service delivery.

Based on the stabilization of daily IT support demands and the completion of several major technology initiatives, staff recommend extending the existing agreement for an additional three years. To minimize costs, the City will reduce contracted staffing from two dedicated technicians to one, resulting in an annual decrease in contracted costs from $533,333.30 to $443,554.80. The proposed First Amendment will increase the overall Contract Sum from $1.6 million to $3 million.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
On November 28, 2023, the City Council approved a three-year contract with SDI Presence to provide IT staffing for citywide help desk support, systems administration, and on-call services for the Police Department, in the amount of $1,600,000.

DISCUSSION
The City's IT support needs have evolved since the original agreement was approved in November 2023. The primary focus was for SDI to address the initial backlog of help desk requests and to complete previously deferred technology projects. Now that these objectives have been achieved, the IT Department is ready to transition from reactively addressing support needs to proactively focusing on strategic technology initiatives.

The proposed First Amendment reflects the City’s current operational needs rather than a reduction in service quality. Through process improvements, modernization efforts, and the completion of several major technology initiatives, the daily volume of support requests has stabilized to a manageable level. Staff evaluated current workload, ticket trends, and ongoing project demands and determined that one dedicated technician, supported by SDI Presence’s broader technical resources, will continue to provide the level of service required by the City.

SDI Presence has assisted City Staff with the following:

Assisting with the City's cellular phone upgrade and migration to T-Mobile.

Installing emergency battery backup equipment to maintain critical services during power outages.

Continuing to reduce the City's on-premises technology footprint.

Implementing a firewall upgrade for the Police Department, consolidating equipment and generating cost savings.

Upgrading servers and workstations to current Windows operating systems.

Performing cybersecurity assessments, vulnerability testing, phishing simulations, and threat remediation.

Implementing a new data backup system to improve recovery speeds and provide off-site file server restoration.

Consolidating network equipment and decommissioning outdated technology.

Assisting the Police Department with numerous technology initiatives, including network enhancements, the Fusus system, historical records search implementation, Axon deployment, inventory system implementation, evidence system upgrades, and recording appliance upgrades.

Updating public safety and dispatch mapping addresses.

Implementing the City's new phone system.

Establishing a redundant phone system path to maintain communications during Frontier service outages.

Assisting with citywide CCTV installation and management.

Completing the City's domain migration from .org to .gov.

Upcoming priorities include:

Maintaining daily IT operations and end-user support across all City departments.

Installing a new internet service circuit to increase available bandwidth.

Continuing to mitigate and respond to cybersecurity threats.

Developing innovative technology solutions to support City operations.

Completing multiple system migrations and software upgrades.

Refreshing public computer lab environments.

Assisting the Police Department with digitizing records into a content management system.

Continuing to strengthen the City's overall cybersecurity posture.

Upgrading the Police Department's GIS system and its integration with the CAD system.

Evaluating a potential migration of the Public Library's systems to cloud-based services.

FISCAL IMPACT
The proposed amendment extends the agreement for an additional three-year term, from 3 years to 6 years, and increases the Contract Sum by $1.4 million, from $1.6 million to $3 million. Under the extended term, the City will reduce contracted staffing from two dedicated technicians to one. Despite the increase in the overall Contract Sum resulting from the three-year extension, the annual contracted cost will decrease from $533,333.30 to $443,554.80 due to the reduction in contracted staffing. This represents an annual decrease of $89,778.50.

The annual contract amounts are as follows:

FY 2026-27 – $443,554.80 ($36,962.90 per month)
FY 2027-28 – $456,861.44 ($443,554.80 + 3%)
FY 2028-29 – $470,567.29 ($456,861.44 + 3%)
Sufficient funds are available in the FY 2026-27 Adopted Mid-Cycle Budget. Funding for FY 2027-28 and FY 2028- 29 will be included through the annual budget process. Contract expenditures will be paid from the Information Technology Contract Services Account (55330150.59100).

Pursuant to GMC 2.40.100(6), the City of Glendora will utilize the RFP conducted by the City of Redlands on August 22, 2022, through which SDI Presence was selected through an open market bid.

ENVIRONMENTAL DETERMINATION
Not applicable.

Prepared By: Anna Feliccia, PT Office Aide IV
Concurs With: Not Applicable
Reviewed By: Sam Robbin, Information Technology Director Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
CEQA Review: Not Applicable
Attachments
A_Amendment_1_-_SDI.pdf
B_City_of_Glendora_MSP_Quote_-0005-2026.pdf
01240.0001/1015820.1
AMENDMENT NO. 1

TO CONTRACT SERVICES AGREEMENT
THIS AMENDMENT NO. 1 TO THE CONTRACT SERVICES AGREEMENT (“Amendment”) is made by and between the CITY OF GLENDORA (“City”) and SDI PRESENCE a Delaware limited liability company (“Consultant”) effective as of the ____ day of _______, 2026.

RECITALS
A. City and Consultant entered into that certain Contract Services Agreement dated November 28, 2023 (“Agreement”) whereby Consultant agreed to provide certain technological consulting services for the City. Initially capitalized terms used but not defined herein shall have the meaning given in the Agreement.

B. City and Consultant now desire to amend the Agreement to increase the Contract Sum and extend the Term.

TERMS

1. Contract Changes. The Agreement is amended as provided herein. Deleted text is indicated in strikethrough and added text in bold italics. a. Section 2.1 of the Agreement is amended as follows:
“2.1 Contract Sum. Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $1,600,000 (One Million Six Hundred Thousand Dollars) $3,000,000 (Three Million Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.9.”
b. Section 3.4 of the Agreement is amended as follows:
“3.4 Term & Extended Term(s). Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding three (3) five (5) years from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”). The City Manager may, at his/her sole discretion, extend the Term for two (2) additional one (1) year Extended Terms provided the City gives sixty (60) days’ advance written notice of its intent to do so prior to the expiration of the Term or Extended Term.”
c. Exhibit “C” of the Agreement is hereby replaced with the Exhibit C attached to this Amendment.

2. Continuing Effect of Agreement. Except as amended by this Amendment, the provisions of the Agreement shall remain unchanged and in full force and effect. From and after Docusign Envelope ID: 1466637C-B7DB-8B12-83BE-097643C4A243 Amendment No. 1 – SDI Presence (I.T. Consulting Svcs) 10.13.2026 -2- the date of this Amendment, whenever the term “Agreement” appears in the Agreement, it shall mean the Agreement, as amended by this Amendment to the Agreement.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid, and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment, Consultant is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment.

5. Authority. The persons executing this Amendment on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment on behalf of said party, (iii) by so executing this Amendment, such party is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which said party is bound.

6. Counterparts. This Amendment may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. Each of the parties intend to be bound by the signatures on any telecopied, .pdf or other electronically delivered document, and are aware that the other party will rely on the telecopied, .pdf or other electronically delivered signatures, and hereby waive any defenses to the enforcement of the terms of this Amendment based on the form of signature. [SIGNATURES APPEAR ON THE FOLLOWING PAGE]
Docusign Envelope ID: 1466637C-B7DB-8B12-83BE-097643C4A243 Amendment No. 1 – SDI Presence (I.T. Consulting Svcs) 10.13.2026 -3- IN WITNESS WHEREOF, the parties hereto have executed this Amendment on the date and year first-above written.

CITY:

CITY OF GLENDORA, a municipal corporation
Adam Raymond
City Manager
APPROVED AS TO FORM: CERTIFY AVAILABILITY OF FUNDS:

ALESHIRE & WYNDER, LLP
Danny Aleshire
City Attorney
Kyle Johnson
Finance Director/City Treasurer
ATTEST:

Kathleen R. Sessman
City Clerk/Communications Director
CONSULTANT:

SDI PRESENCE LLC, a Delaware limited liability
company
Name: Shoma Meyer
Title: Chief Financial Officer
Email Address: [email protected]
Address: 200 E. Randolph St Ste 3550, Chicago, IL 60601 Two corporate officer signatures required when Consultant is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasure Docusign Envelope ID: 1466637C-B7DB-8B12-83BE-097643C4A243 Sep 16, 2026 | 7:50 AM PDT
Amendment No. 1 – SDI Presence (I.T. Consulting Svcs) 10.13.2026 -4- EXHIBIT “C
Docusign Envelope ID: 1466637C-B7DB-8B12-83BE-097643C4A243 01240.0001/1015820.1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Consultant shall perform the Services at the following rates:

POSITION HOURLY
RATE

MONTHLY
HOURS
A. Technician (Level 1) $75.00 N/A
B. Technician (Level 2) $80.00 110
C. System Engineer (Onsite) $126.00 110
D. System Engineer (Offsite) $126.00 5
E. Software Developer $137.00 N/A
F. SQL DBA $147.00 N/A
G. Network Engineer $145.00 4
H. Software Architect $162.00 N/A
I. Certified Security Specialist $195.00 N/A
Annual adjustments to these hourly rates will incorporate a 3% increase. SDI retains the right to increase hourly rates in accordance with the U.S. Bureau of Labor Statistics, Los Angeles – Long Beach – Anaheim, all urban consumers CPI table. At the time of the contract’s yearly renewal date, the CPI for the previous 12 months will be utilized to determine the CPI. If the CPI is greater than 3%, SDI may increase rates to match the CPI increase for the given period, however, shall not exceed 5% per year II. The City will compensate Consultant for the Services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the Services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the Services.

III.The total compensation for the Services shall not exceed the Contract Sum as provided in Section 2.1 of this Agreement.

IV.Consultant’s billing rates for all personnel are attached.

Docusign Envelope ID: 1466637C-B7DB-8B12-83BE-097643C4A243

Cost Proposal Prepared for
City of Glendora
IT Staffing
Reference – Quote 0005-Modification
June 29, 2026
Respectfully Submitted By:

Phil Danie
Senior Vice President
Email: [email protected]
Phone: 949-836-3351
Proposal Prepared for the City of Glendora
June 29, 2026 Page 1

TABLE OF CONTENTS
Cover Letter......................................................................................................................................2 Cost Proposal....................................................................................................................................3 SDI Background.................................................................................................................................3 Executive Summary ..........................................................................................................................4 Customer References......................................................................................................................10 City of Arcadia.................................................................................................................................................... 10 City of Alhambra ................................................................................................................................................ 10 City of La Verne .................................................................................................................................................. 11 Proposal Prepared for the City of Glendora
June 29, 2026 Page 2
Cover Letter
June 29, 2026
City of Glendora
116 E. Foothill Blvd.

Glendora, CA 91741
Attn: Sam Robbin
Reference: IT Staffing
Dear Sam Robbin,
SDI Presence is pleased to provide the City of Glendora with this cost proposal to provide IT staffing and managed services.

Per your request, this proposal includes a scope of work (SOW) and costs for. This cost proposal includes all services and materials necessary to perform the SOW and is valid for a minimum of 90 days.

SDI is an IT Consultancy and Managed Services firm that helps public sector clients enhance their use of technology. SDI has worked with more than 180 local government agencies, completing IT and Network Assessments, IT, GIS, SCADA, CAD Management and Managed Services, IT Service Level Assessments, Policy and Procedure Development, Project Management, Technology Procurement and Selection, and Implementation Support Services. We have extensive experience with public safety software and systems.

Our team is comprised of highly qualified IT specialists with experience supporting municipal clients.

SDI prides itself on being there for our clients and ensuring our presence by being responsive, proactive, innovative, and timely. From our years of experience within all areas of IT delivery and our local “home team” knowledge and responsiveness, SDI is unmatched in our qualifications for supporting the City.

Managed IT is the largest pillar of our company’s service offerings and SDI has never been replaced by another vendor in a managed services account.

We are looking forward to this opportunity to work with the City on this project. Please feel free to contact me if you have any questions regarding our cost proposal.

Sincerely,
Phil Danie
Senior Vice President
SDI Presence LLC (Anaheim Office)
4368 E. La Palma Ave.

Anaheim, CA 92807
Email: [email protected]
Telephone: 949-836-3351
Website: https://www.sdipresence.com
Proposal Prepared for the City of Glendora
June 29, 2026 Page 3

COST PROPOSAL
Cost Proposal
SDI Background
SDI Presence is pleased to provide our cost proposal for IT staffing and managed services. Our Cost Proposal is based on our experience in conducting similar tasks with other municipality clients. SDI’s Cost Proposal is based upon the agreed to level of effort, associated expenses, and the mix of resources required to complete the tasks defined in scope of work issued under this contract. Our total project prices are inclusive of all time, materials, and other expenses necessary for a 12 month term. Any additional resources or subject matter experts shall be provided at rate listed in the included rate table.

Below is a Project Cost Summary and rate card
229 hours per month for a total of $36,962.90
Position Hourly Rate
Technician (Level 1) $75.00
Technician (Level 2) $80.00
System Engineer (Onsite) $126.00
System Engineer (Offsite) $126.00
Software Developer $137.00
SQL DBA $147.00
Network Engineer $145.00
Software Architect $162.00
Certified Security Specialist $195.00
The monthly total includes the following personnel levels and hours:

Position Monthly Hours
Technician (Level 2) 110
System Engineer (Onsite) 110
System Engineer (Offsite) 5
Network Engineer 4
Annual adjustments to these hourly rates will incorporate a 3% increase. SDI retains the right to increase hourly rates in accordance with the U.S. Bureau of Labor Statistics, Los Angeles – Long Beach – Anaheim, all urban consumers CPI table. At the time of the contract’s yearly renewal date, the CPI for the previous 12-months will be utilized to determine the CPI. If the CPI is greater than 3%, SDI may increase rates to match the CPI increase for the given period.

Proposal Prepared for the City of Glendora
June 29, 2026 Page 4

EXECUTIVE SUMMARY
Executive Summary
SDI is an IT consultancy and managed services provider (MSP) that leverages its strong team presence to advance our clients to a secure digital enterprise. With a 25+-year corporate resume, SDI delivers strategic managed services, IT consulting, and hybrid infrastructure solutions to optimize our clients’ technology environments. SDI is a certified Minority Business Enterprise (MBE), with a portfolio of clients that includes some of the nation’s largest airports, utilities, commercial real estate portfolios, and government agencies.

SDI delivers a deep technical presence through a local delivery model to achieve customer confidence and success. SDI is headquartered in Chicago, Illinois with regional offices in Los Angeles, Anaheim, and Sacramento, California.

Experience with Similar Organizations
SDI brings a distinguished record of performance and extensive experience delivering comprehensive Information Technology Support Services to municipal governments, including the City of Glendora as a current client. Through our ongoing partnership, we have developed a deep understanding of the City’s operational structure, multi-department service model, and geographically dispersed technology environment, enabling us to provide highly responsive, informed, and effective support aligned with the City’s objectives.

Our team has consistently demonstrated the ability to support complex municipal IT environments similar to Glendora’s, including enterprise networks spanning multiple facilities such as City Hall, Police, Fire, Public Works, Library, and community sites. We have successfully managed environments consisting of virtualized server infrastructures, hybrid cloud platforms, enterprise applications, and extensive network and security systems, delivering proactive system management, rapid incident response, and comprehensive cybersecurity oversight. These efforts have resulted in measurable improvements in system uptime, user satisfaction, and overall security posture for our municipal clients.

Managed Services Accounts
Some of SDI’s IT Managed Services Accounts include:
¨ City of Arcadia since 2017
¨ City of Los Alamitos since 2011
¨ City of La Verne since 2019
¨ City of Huntington Park since late 2024
¨ City of West Covina Police Department since 2012
¨ California Highway Patrol since 2014
For over 30 years, SDI has maintained a strong and enduring presence serving California's public sector, with deep expertise in delivering IT Managed Services and IT Consulting Services that empower agencies to better serve their communities. Our commitment to California local government agencies is demonstrated through local resources, dedicated account management, and a proven track record of supporting municipalities, counties, and state agencies in their mission-critical operations.

SDI PRESENCE Snapshot
• 25+ year resume
• 300+ employees
• Low 13% employee turnover
• 98% customer satisfaction
rating
• Financially stable 3A2 D&B
Rating
Proposal Prepared for the City of Glendora
June 29, 2026 Page 5
We understand that public sector IT is not just about technology — it's about enabling essential services that residents depend on daily, from public safety and emergency response to community programs and civic engagement. With specialized knowledge of California's unique regulatory environment, budgetary constraints, and operational challenges, SDI serves as a trusted partner that helps public agencies optimize their IT infrastructure, enhance security, and deliver reliable, citizen-focused services. Our California presence means responsive support when you need it, with professionals who understand both the technical requirements and the public service mission that drives your organization.

SDI Presence LLC (SDI): Securing Digital Futures for 30 Years.

SDI Snapshot: Financial Stability:

Headquartered in Chicago
Local Presence in Anaheim
2025 Revenue: $99.18M
2024 Revenue - $90.6M
30 Years IT Consulting &
Managed Services Experience
Backed by Abry Partners, a leading
private equity firm managing $5B
in assets
475 IT & Business
Professionals,
Voted “Best Places to Work”
since 2018
Corporate Plus® Member of the
National Minority Supplier
Development Council (NMSDC)
Our mission is to be your trusted IT Partner – Delivering Security, Reliability, Presence, and Peace of Mind.

SDI is more than an IT Managed Services Provider – we are a strategic partner committed to helping government agencies achieve resilient, future-ready technology environments. With three decades of proven success, SDI delivers comprehensive managed services, expert consulting, and hybrid infrastructure solutions that not only meet but exceed regulatory and security requirements.

As a certified Minority Business Enterprise (MBE), SDI proudly serves a diverse portfolio of municipalities, public safety organizations, utilities, and critical infrastructure agencies. Every solution we deliver is tailored to align with community priorities, compliance mandates, and operational goals, ensuring measurable outcomes and maximum value.

Our approach is grounded in industry-leading frameworks and best practices. SDI adheres to the FBI Criminal Justice Information Services (CJIS) Security Policy and implements controls aligned with NIST standards, including SP 800-53 for security, privacy and SP 800-37 for Risk Management. These standards guide our processes for protecting sensitive data, enforcing access controls, and maintaining audit readiness that is critical for government environments.

Unmatched Technical & Industry Expertise
SDI offers deep technical expertise across every stage of the IT lifecycle, from legacy modernization to advanced cloud
deployments, supported by certified professionals with
extensive experience in mission-critical government IT
operations. Our team includes specialists trained in CJIS compliance and cybersecurity best practices, ensuring
accountability, transparency, and continuity. By leveraging ITILbased service management and proven methodologies, we deliver measurable outcomes that support security, efficiency, and long-term sustainability for public agencies.

Proposal Prepared for the City of Glendora
June 29, 2026 Page 6
Our team delivers more than technical expertise; we bring leadership, insight, and proven experience to every engagement. With decades of success managing large-scale IT operations and multimillion-dollar projects, we understand the complexity and urgency of government technology environments.

We have a long-standing history of supporting 24x7x365 mission-critical systems for municipalities, utilities, and transit authorities. From comprehensive IT assessments to enterprise-level cybersecurity remediation and full-service managed programs, our approach combines deep technical knowledge with an unwavering commitment to performance excellence.

Every engagement is backed by industry-certified professionals and proven methodologies, ensuring secure, reliable, and scalable solutions that make a measurable impact.

NMSDC Supplier of the Year
SDI is proud to have been named the National Minority Supplier Development Council (NMSDC) 2024 Class IV Supplier of the Year. This distinguished honor highlights the company’s dedication to delivering outstanding service, driving innovation, and championing diversity through strategic partnerships and robust business diversity initiatives.

Information Security Expertise
SDI provides comprehensive IT services proactively to strengthen the security posture of enterprise environments. SDI’s cybersecurity approach utilizes the NIST SP 800-30 framework to deliver a continuous cybersecurity program. SDI services actively address NIST SP 800-37, NIST SP 800-53. FIPS 199 and FIPS 200 objectives, as well as other industry-driven standards.

SDI’s approach incorporates established cybersecurity standards along with Center for Internet Security (CIS) Controls™ to deliver a continuous cybersecurity program. SDI solutions help form and execute an organization’s security plan, along with managed services for ongoing security support. SDI has tactical and strategic solutions to counter cybersecurity threats.

Proposal Prepared for the City of Glendora
June 29, 2026 Page 7
SDI's experience in your region runs deep. The following graphic highlights our work with local agencies, demonstrating our understanding of the unique challenges, needs, and opportunities specific to your community.

Figure 2 Los Angeles Area Clients
Proposal Prepared for the City of Glendora
June 29, 2026 Page 8
The following table presents a sampling of relevant certifications held by SDI personnel that can be tasked for as-needed specialized support of the City of Glendora. Specific certifications held by personnel that will be associated with daily or recurring support are identified within the Project Staffing section later in this document.

Networking & Infrastructure (150+ Certified)
• Cisco (CCNA, CCNP, CCDP, CCIE,, etc.) • Palo Alto Networks • Juniper • Dell
• VMware • Storage & Data Center Certs
Cybersecurity & Information Security (52+ Certified)
• ISC2 CISSP • CJIS
• ISACA (CISM, CISA, CGEIT) • Fortinet, Sophos, Splunk
• CompTIA Security+ • Certified Ethical Hacker
Cloud Platforms & Cloud Engineering (55+ Certified)
• AWS Practitioner, Architect, Developer • Cloud Sales
• Google Cloud • Security Specialty
Project, Program & Change Management (70+ Certified)
• PMI PMP • PRINCE2
• Scrum (CSM, CSPO) • Prosci
• SAFe • Lean PM
IT Service Management - ITSM (60+ Certified)
• ITIL v2, v3, v4 • HDI
• ServiceNow (Admin, ITSM, HR) • SNOW Platform Certs
System, End-User & Enterprise Platforms (54+ Certified) • Microsoft MCP, MCSA, MCSE • Linux LPIC
• Office, Exchange, M365 • Novell
Compliance, Governance & Risk (28+ Certified)
• ISACA • CGEIT
Software, Data & Analytics (28+ Certified)
• SQL • IIT Excel
• GIS • Google Data Analytics
Business, Finance & Professional Licensure (16+ Certified) • CGMA • Licensed Alarm Contractor
• CPA • Law License
Physical Security, Fire & Public Safety (45+ Certified) • FEMA NIMS / ICS • CJIS Level 4
• Genetec, Avigilon, Honeywell, Milestone • Fire, HazMat, Rescue Engineering, Facilities & Safety (22+ Certified)
• OSHA • MEWP
Proposal Prepared for the City of Glendora
June 29, 2026 Page 9
Presence. For Our Clients, Colleagues and Community.

Our commitment to presence achieves a confidence, connectivity, and conduit for value creation that is unmatched in our space.

Every day, the SDI Team’s presence is demonstrated by constantly and consistently being:
• Focused: in giving our full attention and energy to our shared goals and the task at hand. • Alert: of industry trends, technical opportunities, and potential risks. • Mindful: as we listen, engage, and communicate – to inform our decisions and better outcomes. • Invested: professionally, personally, and economically in our work. • Local: in our physical energy to build deep relationships and provide outstanding support. • YOU: taking the time to care for ourselves and our significant others.

Hours/Days When Normal Service is Available
Normal service is available Monday through Friday, 7:30 AM to 6:00 PM. Additional hours for special projects or meetings, are to be agreed upon by both parties via a Scope of Work and billed using our rate table. We also understand the need for emergency service 24 hours a day, 7 days a week, and there is no additional rate for such services. After hours support is included in the monthly cost.

Proposal Prepared for the City of Glendora
June 29, 2026 Page 10

REFERENCES
Customer References
City of Arcadia
Client: City of Arcadia
Start/End Date: 2017 to Present
Contact: Wilson Luo – IT Manager
Phone Number: (626) 574-5489
Email: [email protected]
Project Description
SDI provides annual IT support for all City departments. A sampling of projects includes firewall upgrades at both the City and Police Department, each site with redundant application-layer firewalls, interconnected and configured to leverage modern information security capabilities. Migrated from legacy on-premises email and office productivity software to Microsoft’s Office 365 for US Government Community (GCC) services. Modernized virtualization platforms and added capacity-optimized all-flash storage arrays to provide reliable high-speed access to critical data systems. Deployed industry-leading backup and recovery solutions to ensure continued availability of data, leveraging both on-site and cloud-based repositories. Established Active Directory Federation Services (ADFS), providing secure Single Sign-On (SSO) capabilities with trusted partner organizations (e.g., Los Angeles County Sheriff’s Department, Los Angeles Courts). Designed and configured network DMZ to segment public-facing data/services from internal resources. Performed desktop asset refresh throughout all City departments and decommissioned unsupported server equipment and operating systems. GIS services include O&M of ArcGIS server, ArcGIS desktop, and collaboration with Los Angeles County GIS team for shared services.

City of Alhambra
Client: City of Alhambra
Start/End Date: 2012 – Present
Contact: May Ung – Support Services Manager
Phone Number: (626) 570-5183
Email: [email protected]
Project Description
SDI provides annual IT support for police and fire. A sampling of Police Department projects includes SDI’s conversion of desktop computers to a virtual desktop infrastructure (VDI), configuration and management of the virtualized server environment on VMware platforms, migration from on-premises Microsoft Exchange to Microsoft Office 365, O&M of ArcGIS systems, and next-generation firewall configuration and management. At the City’s Library, SDI developed appropriate-use policies and ongoing management platforms for publicly-accessible computer workstations used by citizens at the public library. The library project was designed in conjunction with library officials to create a sophisticated set of Group Policy Objects (GPO) within a Microsoft Windows Server environment. The GPOs strictly manage the devices and enable library and City officials to ensure the usage of these computer workstations adhere to organizational policies. SDI has also upgraded key library software (EnvisionWare, Horizon, etc.) and completed the Corporation for Education Network Initiatives in California (CENIC) project.

Proposal Prepared for the City of Glendora
June 29, 2026 Page 11
City of La Verne
Client: City of La Verne
Start/End Date: April 2020 to Present
Contact: Chief Sam Gonzalez
Phone Number: (909)596-1913
Email: [email protected]
Project Description
SDI provides annual IT support for the city. SDI provides a 24/7/365 Help Desk, daily on-site technician(s), emergency call back and additional, as-needed IT Support from highly trained and experienced SDI team members such as system engineers, network engineers, infosec specialists and project management. A sampling of projects includes CAD/RMS support, configure and support network devices including firewalls, physical server and storage replacement, regular server maintenance, backup solutions.

STAFF REPORT
TO: Mayor and Council Members DATE: October 13, 2026
FROM: Public Works DISTRICT(S): 2
SUBJECT: Consider an Agreement with Hardy & Harper, Inc. for the CDBG Funded Grind & Overlay Project FY 2026-2027, Plan No. 1405, in an amount not to exceed $274,000

RECOMMENDATION
That the City Council:

1. Adopt a Categorical Exemption from the California Environmental Quality Act pursuant to Section 15301(c);

2. Approve the Plans and Specifications for the CDBG-Funded Grind & Overlay Project FY 2026-2027, Plan No. 1405;

3. Award and approve the Agreement for Public Works Services to Hardy & Harper, Inc. for the CDBG-Funded Grind & Overlay Project FY 2026-2027 in an amount not to exceed $274,000;

4. Authorize a ten percent (10%) contingency in the amount of $27,400;

5. Authorize the Public Works Director to approve necessary change orders within the approved contingency amount; and

6. Authorize the City Manager or his designee to execute the agreement including minimal and/or nonsubstantive changes.

STRATEGIC FOCUS AREAS
Goal 4 - Sustainable Infrastructure

EXECUTIVE SUMMARY
The bid opening for the CDBG-Funded Grind & Overlay Project FY 2026-2027, Plan No. 1405, was held on August 27, 2026. Six (6) prime contractors submitted bid proposals for the project, with bid amounts ranging from $274,000 to $424,575. Following review of the submitted bids, Hardy & Harper, Inc. was determined to be the lowest responsive and responsible bidder, with a total bid amount of $274,000.

Staff recommends that the City Council award the construction contract for the CDBG-Funded Grind & Overlay Project FY 2026-2027, Plan No. 1405, to Hardy & Harper, Inc. in the amount of $274,000. Staff also recommends establishing a 10% construction contingency of $27,400, for a total construction budget of $301,400. Additional expenses, including design support, construction management, and inspection services, increase the total estimated project cost to $313,033.

LEGISLATIVE HISTORY / PREVIOUS ACTIONS
City Council adopted the FY 2026/27 Mid-Cycle Budget at its regular meeting on June 9, 2026. Several projects, including the CDBG Funded Grind & Overlay Project FY2026/27 (Project) in the amount of $317,319, were added to the Capital Improvement Program (CIP) with this mid-cycle budget adoption. Subsequently, the US Department of Housing (HUD) and Urban Development finalize the capital allocation in the amount of $313,032.85.

The notice inviting bids on QuestCDN was published in the San Gabriel Valley Examiner on August 6 and 13, 2026, and bids were opened on August 27, 2026. Six (6) prime contractors submitted bid proposals. The six (6) bids ranged from $274,000 to $424,575. Hardy & Harper, Inc. has been identified as the lowest responsive and reasonable bidder with a bid amount of $274,000.

DISCUSSION
The Project location was selected as part of a Community Development Block Grant Program (CDBG) for fiscal year 2026/27. The activity would benefit low- and moderate-income residents of Glendora by fixing broken sidewalks and constructing a new asphalt pavement street surface. These improvements will materially increase accessibility in this neighborhood. The specific street segments the Project will improve are:

Shadyglen Dr. from W. Dawson Ave. to Gaillard St.

Gaillard St. from Westridge Ave. to the west end of the street.

Westridge Ave. from north cul-de-sac to south cul-de-sac.

Ghent St. from Westridge Ave. to west end of street.

S. Reynolds Way from W. Gladstone St. to W. Gaillard St.

W. Gaillard St. from S. Reynolds Way to east end of street.

W. Ghent St. from S. Reynolds Way to east end of street.

The Project entails cold milling the asphalt pavement to a 2” depth, overlay with a 2” Asphalt Rubberized Hot Mix, and removing & replacing curbs, gutters, and sidewalks per the Standard Specifications for Public Works Construction. The project also includes adjusting existing utility manholes and valves to the finished grade, restoring traffic striping markings and curb paintings, and re-establishing disturbed survey monuments.

Below is a vicinity map of the project location.

Bid Summary
Contractor Name Bid Amount Section 3 Contractor
Hardy & Harper, Inc. $274,000.00 No
All American Asphalt $309,648.00 No
COPP Contracting,
Inc. $357,425.00 Yes
Onyx Paving
Company, Inc. $366,000.00 No
Gentry Brothers, Inc. $394,250.00 No
Terra Pave, Inc. $424,575.00 No
The contractors' Section 3 qualification is listed above because of the CDBG funding. Section 3 of the Housing and Urban Development (HUD) Act of 1968 (24 CFR Part 75) is not applicable here due to the amount of price difference between the lowest bidder and the lowest Section 3 qualified bidder.

FISCAL IMPACT
The FY 2026/27 Adopted Mid-Cycle Budget includes funding for the CDBG-Funded Grind & Overlay Project FY 2026/27 in the amount of $317,319. Subsequently, the US Department of Housing (HUD) and Urban Development finalize the capital allocation in the amount of $313,032.85. It is funded by the Community Block Development Grant (CDBG) in Account No. 28500990-70000. The table below breaks down the costs.

Budget Estimated
Expenditure
Balance
CDBG-Funded Grind & Overlay Project FY 2026/27 CIP-HUD
Approval (5527101) $313,033 $313,033
Publication & Environmental $460
$312,573
Construction (Hardy and Harper, Inc. Bid) $274,000 $38,473 Construction Contingency (10%) $27,400 $11,173
Design (Transtech Engineering) $9,455 $1,718
Construction Management and Material Testing (Future Services) $1,718 -

ENVIRONMENTAL DETERMINATION
The Project qualifies for a Categorical Exemption under the CEQA Guidelines Section 15301(c) of the California Code of Regulations since the work consists of the repair, maintenance, and minor alterations to existing streets, sidewalks, and similar facilities. Staff has determined that none of the exceptions to the use of a categorical exemption set forth in State CEQA Guidelines section 15300.2 apply. A Notice of Exemption has been prepared for filing.

Prepared By: Maliha Ansari, Principal Civil Engineer
Concurs With: Not Applicable
Reviewed By: Hal Ghafari, Public Works Director/City Engineer Certified to Availability of Funds: Kyle Johnson, Finance Director/City Treasurer Approved By: Adam Raymond, City Manager
Legal Review: Danny Aleshire, City Attorney
CEQA Review: Sean McPherson, Assistant Community Development Director Attachments
A_Notice_of_Exemption_1405.pdf
B_Plan_Holder_List_1405.pdf
C_Bid_Summary_1405.pdf
D_Bid_Proposal_1405.pdf
E_Bid_Analysis_1405.pdf
F_Signed_PW_Agreement-_Hardy_and_Harperdocx.pdf
rvp7/3/97

CITY OF GLENDORA
116 East Foothill Boulevard, Glendora, California 91741

NOTICE OF EXEMPTION
Project Title: CDBG-Funded Grind & Overlay Project FY2026-2027 Project Location: Multiple street segments between W Dawson Ave, W Gladstone St, Glendora Ave & S Grand Ave. including: S Reynolds Way., W Gaillard St, W Ghent St, Shadyglen Dr, Gaillard St, Westridge Ave and Ghent St.

Project Sponsor: City of Glendora
Mailing Address: 116 East Foothill Boulevard, Glendora, CA 91741 Project Description: The project will involve 2” cold mill and overlay of asphalt rubberized hot-mix, adjusting utilities to grade, repairing broken sidewalk panels, repairing curb & gutters and replacing traffic striping.

Surrounding Land Uses and Setting: The area is surrounded mostly by single-family residential housing and designated for Low/Medium Residential land uses.

The Planning Director recommends the following exempt status / findings:

Ministerial (Sec. 15073)
Declared Emergency (Sec. 15071(a))
Emergency Project (Sec. 15071(b) and (c))
Categorical Exemption
Type: Class 1 Existing Facilities
Section: 15301
Statutory Exemption. Code Number: _____
Reasons why project is exempt: The project involves the repair or alteration of existing public structures/facilities. The project consists of repairing existing sidewalks and grinding the asphalt concrete street to overlay with an asphalt rubberized hot mix.

The above recommended exempt status and findings were adopted by the following body:
on
Date:

Maliha Ansari, City Engineer
________________________________________________ Date: ________________ Jeff Kugel, Community Development Director

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PLAN NO. 1405
BID OPENING: AUGUST 27, 2026

SUMMARY OF BIDS

CONTRACTORS BID AMOUNT

1. Hardy & Harper, Inc. $274,000.00

2. All American Asphalt $309,648.00

3. COPP Contracting, Inc. $357,425.00

4. Onyx Paving Company, Inc. $366,000.00

5. Gentry Brothers, Inc. $394,250.00

6. Terra Pave, Inc. $424,575.00

Qty Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Mobilization & De-mobilization 1 LS $15,000.00 $15,000.00 $7,400.00 $7,400.00 $25,000.00 $25,000.00 $26,000.00 $26,000.00 2 Traffic Control 1 LS $15,000.00 $15,000.00 $21,160.00 $21,160.00 $12,000.00 $12,000.00 $9,000.00 $9,000.003 2" cold mill asphalt pavement. Including removal of raised pavement markers 100,000 SF $0.50 $50,000.00 $0.25 $25,000.00 $0.31 $31,000.00 $0.50 $50,000.00 4 Construct 2" ARHM overlay. Work includes crack sealing. 1,300 TONS $150.00 $195,000.00 $126.00 $163,800.00 $126.00 $163,800.00 $134.25 $174,525.005 Adjust existing storm drain/sewer/utility manhole/vault frames and covers to finished grade. 12 EA. $1,500.00 $18,000.00 $685.00 $8,220.00 $1,540.00 $18,480.00 $1,950.00 $23,400.00 6 Adjust existing water/gas valve can and cover to finished grade. 9 EA. $1,000.00 $9,000.00 $50.00 $450.00 $102.00 $918.00 $1,600.00 $14,400.007 Restore and install traffic striping, markings, and curb paintings 1 LS $5,000.00 $5,000.00 $1,300.00 $1,300.00 $3,000.00 $3,000.00 $1,500.00 $1,500.00 8 Remove and replace 4" PCC sidewalks per SPPWC std plan 113-2 2,750 SF $20.00 $55,000.00 $12.30 $33,825.00 $14.00 $38,500.00 $16.00 $44,000.00 9 Remove and reconstruct existing curb and gutter per SPPWC 120-3 tomatch existing; work shall include 1' wide x 8" deep AC Pavement slot cutand restore it with AC, type C2-PG 64-10, full depth. 145 LF $150.00 $21,750.00 $68.00 $9,860.00 $90.00 $13,050.00 $80.00 $11,600.00 10 Re-establish survey monuments including tie-outs 3 EA $1,500.00 $4,500.00 $995.00 $2,985.00 $1,300.00 $3,900.00 $1,000.00 $3,000.00

ENGINEER'S

ESTIMATE
Apparent Low
Bidder 1
Apparent Low
Bidder 2
Apparent Low
Bidder 3
$388,250.00 $274,000.00 $309,648.00 $357,425.00
$274,000.00 $309,648.00 $357,425.00
$0.00 $0.00 $0.00
1% $2,850.00 4% $11,230.00 0% $0.00
Case Land Surveying $2,850.00 SPM $2,880.00 On Point Land Surveying, inc.

MD Rubberized Crackfill, inc. $8,350.00 Martinez Concrete, Inc.

PCIVance Corporation
All American Asphalt
TOTAL $0.00 TOTAL $2,850.00 TOTAL $11,230.00 TOTAL $0.00 Apparent Low Bidder 3
COPP CONTRACTING, INC.

SUBCONTRACTORSTOTAL BASE BID AMOUNT CALCULATED BASED ON UNIT PRICESIS THE BIDDER QUALIFIED BASED ON REFERENCE PROJECTSCALCULATION CORRECTIONS TO BASE BID AMOUNT SUBMITTED BY CONTRACTOR BASED ON CALCULATED BID AMOUNTBID RANKINGSUBCONTRACTOR % AND AMOUNT SHOWN IN THE BIDTOTAL BASE BID AMOUNT INDICATED BY BIDDER1. BID TABULATION Bid Item and Description

BID TABULATION

ENGINEER'S ESTIMATEENGINEER'S ESTIMATE
PROJECT NAME: CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405 YES
Apparent Low Bidder 1 Apparent Low Bidder 2
HARDY & HARPER, INC. ALL AMERICAN ASPHALT

YES YES
L:\ENGINEERING\CIP 26-27\1405 - CDBG Funded Grind and Overlay Project - FY 2026-27\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, CDBG Grind & Overlay FY26-27BID TABULATION 1 of 6 Qty Unit
1 Mobilization & De-mobilization 1 LS2 Traffic Control 1 LS3 2" cold mill asphalt pavement. Including removal of raised pavement markers 100,000 SF 4 Construct 2" ARHM overlay. Work includes crack sealing. 1,300 TONS5 Adjust existing storm drain/sewer/utility manhole/vault frames and covers to finished grade. 12 EA. 6 Adjust existing water/gas valve can and cover to finished grade. 9 EA.7 Restore and install traffic striping, markings, and curb paintings 1 LS8 Remove and replace 4" PCC sidewalks per SPPWC std plan 113-2 2,750 SF9 Remove and reconstruct existing curb and gutter per SPPWC 120-3 tomatch existing; work shall include 1' wide x 8" deep AC Pavement slot cutand restore it with AC, type C2-PG 64-10, full depth. 145 LF
10 Re-establish survey monuments including tie-outs 3 EA SUBCONTRACTORSTOTAL BASE BID AMOUNT CALCULATED BASED ON UNIT PRICESIS THE BIDDER QUALIFIED BASED ON REFERENCE PROJECTSCALCULATION CORRECTIONS TO BASE BID AMOUNT SUBMITTED BY CONTRACTOR BASED ON CALCULATED BID AMOUNTBID RANKINGSUBCONTRACTOR % AND AMOUNT SHOWN IN THE BIDTOTAL BASE BID AMOUNT INDICATED BY BIDDER1. BID TABULATION Bid Item and Description

BID TABULATION
PROJECT NAME: CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405 Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price $17,515.00 $17,515.00 $20,000.00 $20,000.00 $40,500.00 $40,500.00 $22,735.83 $22,735.83 $7,400.00 $40,500.00 $47,000.00 $47,000.00 $75,000.00 $75,000.00 $18,500.00 $18,500.00 $30,443.33 $30,443.33 $9,000.00 $75,000.00 $0.47 $47,000.00 $0.65 $65,000.00 $0.73 $73,000.00 $0.49 $48,500.00 $0.25 $0.73 $135.00 $175,500.00 $125.00 $162,500.00 $135.00 $175,500.00 $130.21 $169,270.83 $125.00 $135.00 $1,200.00 $14,400.00 $1,200.00 $14,400.00 $1,350.00 $16,200.00 $1,320.83 $15,850.00 $685.00 $1,950.00 $750.00 $6,750.00 $200.00 $1,800.00 $750.00 $6,750.00 $575.33 $5,178.00 $50.00 $1,600.00 $1,400.00 $1,400.00 $3,500.00 $3,500.00 $1,500.00 $1,500.00 $2,033.33 $2,033.33 $1,300.00 $3,500.00 $13.00 $35,750.00 $12.00 $33,000.00 $22.50 $61,875.00 $14.97 $41,158.33 $12.00 $22.50 $123.00 $17,835.00 $90.00 $13,050.00 $150.00 $21,750.00 $100.17 $14,524.17 $68.00 $150.00 $950.00 $2,850.00 $2,000.00 $6,000.00 $3,000.00 $9,000.00 $1,540.83 $4,622.50 $950.00 $3,000.00 Apparent Low
Bidder 4
Apparent Low
Bidder 5
Apparent Low
Bidder 6
$366,000.00 $394,250.00 $424,575.00$366,000.00 $394,250.00 $424,575.00 $0.00 $0.00 $0.00
1% $4,250.00 1% $2,000.00 0% $0.00
PCI Striping $1,400.00 PCI $2,000.00 CTICase Land Surveying, Inc. $2,850.00 S J Grigolla Construction Co TOTAL $4,250.00 TOTAL $2,000.00 TOTAL $0.00

HIGHEST

UNIT BID
PRICE

AVERAGE BID VALUES LOWEST

UNIT BID
PRICE
Apparent Low Bidder 4 Apparent Low Bidder 5 Apparent Low Bidder 6 ONYX PAVING COMPANY, INC. GENTRY BROTHERS, INC. TERRA PAVE, INC.

YES YES YES
L:\ENGINEERING\CIP 26-27\1405 - CDBG Funded Grind and Overlay Project - FY 2026-27\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, CDBG Grind & Overlay FY26-27BID TABULATION 2 of 6 APPARENT LOW BID AMOUNT: $274,000.00
REVIEW RESULT BY DATEYES CITY CLERK 9/1/26YES RR 9/1/26N/A RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26YES RR 9/1/26$2,850.00 RR 9/1/2650.00% RR 9/1/2698.96% RR 9/1/26YES RR 9/1/2650.00% RR 9/1/261.04% RR 9/1/26YES RR 9/1/26 BIDDER COMPLIES WITH MIN PRIME CONTRACTOR % REQUIREMENT:MAX ALLOWABLE SUBCONTRACTOR PERCENT PER SPECIFICATIONS:SUB CONTRACTOR % CALCULATED PER BID SUBMITTAL(THIS % MUST BE EQUAL OR LESS THAN ABOVE %):BIDDER COMPLIES WITH MAX. SUB CONTRACTOR % REQUIREMENT:PRIME CONTRACTOR % CALCULATED PER BID SUBMITTAL(THIS % MUST BE EQUAL OR MORE THAN ABOVE %):

ANY APPARENT DISCREPANCY IN THE SUBMITTAL:

WORKER'S COMPENSATION CERTIFICATIONLIST OF PROPOSED SUB-CONTRACTORSCERTIFICATION OF UNDERTANDING & AUTHORIZATIONNON-SEGREGATED FACILITIES CERTIFICATIONPAST PERFORMANCE CERTIFICATIONMINORITY & WOMEN'S BUSINESS ENTERPRISE COMPLIANCE PLANTOTAL BID PRICES CALCULATED CORRECTLY:SUBCONTRACTOR AMOUNT:MIN PRIME CONTRACTOR % REQUIREMENT FOR WORK PER SPECIFICATIONS:FEDERAL LOBBYIST CERTIFICATION FOR FEDERAL AID CONTRACTSSECTION 3 ACKNOWLEDGEMENT & COMPLIANCE STATEMENTSECTION 3 BUSINESS CONCERN CERTIFICATIONSECTION 3 WORKER SELF-CERTIFICATIONBID STAMPED AS RECEIVED PRIOR BID TIME:BID BOND IN PROPER AMOUNT:

ADDENDA ACKNOWLEDGEMENT:

2. REVIEW OF APPARENT LOW BID
APPARENT LOW BID SUBMITTED BY: HARDY & HARPER, INC.

ITEM REVIEWED/CHECKED REMARKSEQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION:GENERAL PROVISIONS SECTION 4.03 FOR LIQUIDATED DAMAGES:NON COLLUSION AFFIDAVIT:

L:\ENGINEERING\CIP 26-27\1405 - CDBG Funded Grind and Overlay Project - FY 2026-27\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, CDBG Grind & Overlay FY26-27REVIEW OF APPARENT LOW BID 3 of 6 PRIME CONTRACTOR LICENSE STATUS: HARDY & HARPER, INC. 267073 RR 9/1/26 PRIME CONTRACTOR DIR REGISTRATION STATUS: HARDY & HARPER, INC. 1000000076 RR 9/1/26SUB CONTRACTOR LICENSE STATUS: Case Land Surveying L5411 RR 9/1/26SUB CONTRACTOR DIR REGISTRATION STATUS: Case Land Surveying 1000001533 RR 9/1/26PRIME CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: HARDY & HARPER, INC. NOT ON STATE DEBARRED LIST RR 9/1/26 PRIME CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: HARDY & HARPER, INC. NOT ON FEDERAL DEBARRED LIST RR 9/1/26 SUB CONTRACTOR DEBARMENT STATUS FROM STATE CONTRACTS: Case Land Surveying NOT ON STATE DEBARRED LIST RR 9/1/26 SUB CONTRACTOR DEBARMENT STATUS FROM FEDERAL CONTRACTS: Case Land Surveying NOT ON FEDERAL DEBARRED LIST RR 9/1/26 YES RR 9/1/26
Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?)Print-out from CLSB Web Page attached (http://www.cslb.ca.gov/)Print-out from DIR Web Page attached(https://cadir.my.salesforce-sites.com/ContractorSearch?) REFERENCE CHECK ACCEPTABLE: See Reference Check
Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html)Print-out from SAM Web Page attached (https://www.sam.gov/SAM/)Print-out from DIR Web Page attached (http://www.dir.ca.gov/dlse/debar.html)Print-out from SAM Web Page attached (https://www.sam.gov/SAM/) L:\ENGINEERING\CIP 26-27\1405 - CDBG Funded Grind and Overlay Project - FY 2026-27\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, CDBG Grind & Overlay FY26-27REVIEW OF APPARENT LOW BID 4 of 6

REFERENCE PROJECT OWNER

CONTACT & TELEPHONE
AMOUNT

DATE COMPLETED

DID THE CONTRACTOR DO

QUALITY WORK

DID THE CONTRACTOR STAY ON

SCHEDULE

DID THE CONTRACTOR ASK FOR

UNNECESSARY CHANGE
ORDERS

DID THE CONTRACTOR FILE

CLAIMS AGAINST YOU

WILL YOU HIRE THE

CONTRACTOR AGAIN REMARKS
24/25 CDBG Dennis Street and Kay Street Pavement Rehabilitation City of Adelanto Richard Burgess (909) 682-0051 $442,000.00 5/1/2025 YES YES NO NO YES 9/2/26: Reference noted that Hardy & Harper has done excellent work for the City and they would hire them all of the time if they could.

RR 9/2/2026
2024-2025 City Streets Pavement Reconstruction Projects City of Cathedral City Jesus Gutierrez (760) 202-2402 $1,473,791.30 4/1/2025 YES YES NO NO YES 9/2/26: Reference noted that the Contractor had solid communication and did quality work. RR 9/2/2026 FY 23-24 & 24-25 CDBG Pavement Improvements Project
City of Highland Octavio Duran (909) 864-6861 $599,414.11 4/1/2025 [Yes/No] [Yes/No] [Yes/No] [Yes/No] [Yes/No] Called 9/2 and left a voicemail. RR 9/2/2026

3. REFERENCE CHECK OF APPARENT LOW BIDDER

REFERENCE CHECK FOR APPARENT LOW BIDDER

CHECKED BY
DATE
Answer "YES" if satisfied or "NO" if not satisfied

REFERENCE DATA FOR APPARENT LOW BIDDER
HARDY & HARPER, INC.

4. LOWEST RESPONSIVE BID
LOWEST RESPONSIVE BID SUBMITTED BY: IN THE AMOUNT OF:

L:\ENGINEERING\CIP 26-27\1405 - CDBG Funded Grind and Overlay Project - FY 2026-27\900 - Advertisement\940 - Bid Analysis\01 Bid Analysis, GLE, CDBG Grind & Overlay FY26-27LOWEST RESPONSIVE BID 6 of 6

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}}}}~ ¡¡¢£¤£¥£¤¦§¨ © £¥ªª¢£¤« ~}~ Revised 09/2026

AGREEMENT

SECTION V
01240.0006 2196876.1

AGREEMENT FOR PUBLIC WORKS SERVICES
By and Between

CITY OF GLENDORA
and
HARDY & HARPER, INC.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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PW AGREEMENT – HARDY & HARPER (CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405) 01240.0006 2196876.1

AGREEMENT FOR PUBLIC WORKS SERVICES

BETWEEN THE CITY OF GLENDORA AND
HARDY & HARPER, INC.

THIS AGREEMENT FOR PUBLIC WORKS SERVICES (herein “Agreement”) is made and entered into this ____ day of ________, 2026 by and between the City of Glendora, a California municipal corporation (“City”) and Hardy & Harper, Inc., a California corporation (“Contractor”). City and Contractor may sometimes be referred to herein, individually as a “Party” or collectively, as the “Parties.”

RECITALS
A. City has sought, by issuance of a Request for Proposals or Invitation for Bids, the performance of the services defined and described herein.

B. Contractor, following submission of a proposal or bid for the performance of the services defined and described particularly in Article 1 of this Agreement, was selected by the City to perform those services.

C. Pursuant to the City of Glendora Municipal Code and California state law, City has authority to enter into and execute this Agreement.

D. The Parties desire to formalize the selection of Contractor for performance of those services described herein and desire that the terms of that performance be as particularly defined and described herein.

OPERATIVE PROVISIONS
NOW, THEREFORE, in consideration of the mutual promises and covenants made by the Parties and contained herein and other consideration, the value and adequacy of which are hereby acknowledged, the Parties agree as follows:

ARTICLE 1. WORK OF CONTRACTOR

1.1 Scope of Work.

Contractor shall perform all of the work, furnish all labor, materials, equipment, tools, utility services, and transportation, and comply with all of the specification and requirements set forth in the Bid Documents for the Project (as each such terms are defined below), In compliance with all terms and conditions of this Agreement, and as described in the “Scope of Work” attached hereto as Exhibit “A” and incorporated herein by this reference, which may be referred to herein as the “services” or “work” hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the work required under this Agreement in a thorough, competent, and professional manner, and is experienced in performing the work and services contemplated herein. Contractor shall at all times faithfully, competently and to the best Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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of its ability, experience and talent, perform all services described herein. Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be both of good quality as well as fit for the purpose intended.

For purposes of this Agreement, the phrase “highest professional standards” shall mean those standards of practice recognized by one or more first-class firms performing similar work under similar circumstances.

1.2 Bid Documents.

The Scope of Work shall include the “General Provisions” and “Special Provisions” in the bid documents for the project entitled CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405 (the “Project”), including any documents or exhibits referenced therein (collectively, “Bid Documents”), all of which are incorporated herein by this reference. In the event of any inconsistency between the terms of the Bid Documents and this Agreement, the terms of this Agreement shall govern.

1.3 Compliance with Law.

Contractor shall keep itself informed concerning, and shall render all services hereunder in accordance with, all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental entity having jurisdiction in effect at the time service is rendered.

1.4 Compliance with California Labor Law.
(a) Public Work. The Parties acknowledge that the work to be performed under this Agreement is a “public work” as defined in Labor Code Section 1720 and that this Agreement is therefore subject to the requirements of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works contracts and the rules and regulations established by the Department of Industrial Relations (“DIR”) implementing such statutes. The work performed under this Agreement is subject to compliance monitoring and enforcement by the DIR. Contractor shall post job site notices, as prescribed by state law and DIR regulations. Pursuant to Labor Code Section 1771.1, Contractor and all subcontractors must be registered with, and pay an annual fee to, the DIR prior to and during the performance of any work under this Agreement. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractors’ DIR registration status has been suspended, revoked, expired, or otherwise changed.
(b) Prevailing Wages. Contractor shall pay prevailing wages to the extent required by Labor Code Section 1771. Pursuant to Labor Code Section 1773.2, copies of the prevailing rate of per diem wages are on file at City Hall and will be made available to any interested party on request. By initiating any work under this Agreement, Contractor acknowledges receipt of a copy of the DIR determination of the prevailing rate of per diem wages, and Contractor shall post a copy of the same at each job site where work is performed under this Agreement.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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PW AGREEMENT – HARDY & HARPER (CDBG-FUNDED GRIND & OVERLAY PROJECT FY 2026-2027, PLAN NO. 1405) 01240.0006 2196876.1
(c) Penalty for Failure to Pay Prevailing Wages. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1774 and 1775 concerning the payment of prevailing rates of wages to workers and the penalties for failure to pay prevailing wages. The Contractor shall, as a penalty to the City, forfeit two hundred dollars ($200) for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the DIR for the work or craft in which the worker is employed for any public work done pursuant to this Agreement by Contractor or by any subcontractor. (d) Payroll Records. Contractor shall comply with and be bound by the provisions of Labor Code Section 1776, which requires Contractor and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform the City of the location of the records. (e) Apprentices. Contractor shall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777.6, and 1777.7 and California Code of Regulations Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects.

Contractor shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, Contractor shall provide City with a copy of the information submitted to any applicable apprenticeship program.

Within sixty (60) days after concluding work pursuant to this Agreement, Contractor and each of its subcontractors shall submit to the City a verified statement of the journeyman and apprentice hours performed under this Agreement.
(f) Eight-Hour Work Day. Contractor acknowledges that eight (8) hours labor constitutes a legal day's work. Contractor shall comply with and be bound by Labor Code Sections 1810 and 1811. As required under Labor Code Section 1812, Contractor and each of its subcontractors shall keep an accurate record showing the name of and actual hours worked each calendar day and each calendar week by each worker employed by them in connection with the work performed under the terms of this Agreement.
(g) Penalties for Excess Hours. Contractor shall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The Contractor shall, as a penalty to the City, forfeit twenty-five dollars ($25) for each worker employed in the performance of this Agreement by the Contractor or by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of Contractor in excess of eight (8) hours per day, and forty (40) hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than one and one-half (1½) times the basic rate of pay.
(h) Workers’ Compensation. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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employees if it has employees. In accordance with the provisions of California Labor Code Section 1861, Contractor certifies as follows:
“I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.”
Contractor’s Authorized Initials _______________
Michael Amundson
Vice President
(i) Contractor’s Responsibility for Subcontractors. For every subcontractor who will perform work under this Agreement, Contractor shall be responsible for such subcontractor's compliance with Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code, and shall make such compliance a requirement in any contract with any subcontractor for work under this Agreement. Contractor shall be required to take all actions necessary to enforce such contractual provisions and ensure subcontractor's compliance, including without limitation, conducting a review of the certified payroll records of the subcontractor on a periodic basis or upon becoming aware of the failure of the subcontractor to pay his or her workers the specified prevailing rate of wages. Contractor shall diligently take corrective action to halt or rectify any such failure by any subcontractor.

1.5 Licenses, Permits, Fees and Assessments.

Contractor shall obtain at its sole cost and expense such licenses, permits, registrations, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City, its officers, employees or agents of City, against any such fees, assessments, taxes, penalties or interest levied, assessed or imposed against City hereunder.

1.6 Familiarity with Work.
(a) By executing this Agreement, Contractor warrants that Contractor (i) has thoroughly investigated and considered the scope of work to be performed, (ii) has carefully considered how the services should be performed, and (iii) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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(b) Pursuant to Public Contract Code Section 7104, Contractor shall promptly, and before the following conditions are disturbed, notify the City, in writing, of any: (i) material Contractor believes may be hazardous waste as defined in Section 25117 of the Health & Safety Code required to be removed to a Class I, II, or III disposal site in accordance with existing law; (ii) subsurface, unknown or latent conditions at the Project site, materially different from those indicated by information about the Project site made available to bidders prior to the deadline for submitting bids on the Project; or (iii) unknown physical conditions at the Project site of any unusual nature, different from those ordinarily encountered and generally recognized as inherent in work of the character provided for in this Agreement, and will materially affect the performance of the services hereunder.
(c) City shall promptly investigate the conditions, and if it finds that the conditions do materially differ, or do involve hazardous waste, and cause a decrease or increase in Contractor's cost of, or the time required for, the performance of any part of the work, the City shall issue a Change Order per Section 1.10 of this Agreement. (d) In the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor's cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date set, but shall proceed with all work to be performed under this Agreement. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the Parties.
(e) City will compensate Contractor to the extent required by Government Code Section 4215 by issuing a Change Order per Section 1.10 of this Agreement.

1.7 Protection and Care of Work and Materials.

The Contractor shall adopt reasonable methods, including providing and maintaining storage facilities, during the life of this Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as caused by City’s own negligence. Stored materials shall be reasonably accessible for inspection. Contractor shall not, without City’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the work.

1.8 Warranty.

Contractor warrants all work under this Agreement (which for purposes of this Section shall be deemed to include unauthorized work which has not been removed or corrected and any non-conforming construction or materials incorporated into the work) to be of good quality and free from any defective or faulty material and workmanship. Contractor agrees that for a period of one year (or the period of time specified elsewhere in this Agreement,, or the Bid Documents, or in any guarantee or warranty provided by any manufacturer or supplier of Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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equipment or materials incorporated into the work, whichever is later) after the date of final acceptance by the City for the Project, Contractor shall within ten (10) days after being notified in writing by the City of any defect in the work or non-conformance of the work to the requirements under this Agreement, commence and prosecute with due diligence all work necessary to fulfill the terms of the warranty at its sole cost and expense. Contractor shall act as soon as requested by the City in response to any emergency condition or situation. In addition, Contractor shall, at its sole cost and expense, repair, remove and replace any portions of the work (or work of other subcontractors) damaged by its defective work or which becomes damaged in the course of repairing or replacing defective work. For any work so corrected, Contractor's obligation hereunder to correct defective work shall be reinstated for an additional one year period, commencing with the date of acceptance of such corrected work. Contractor shall perform such tests as the City may require to verify that any corrective actions, including, without limitation, redesign, repairs, and replacements comply with the requirements of this Agreement. All costs associated with such corrective actions and testing, including the removal, replacement, and reinstitution of equipment and materials necessary to gain access, shall be the sole responsibility of the Contractor. All warranties and guarantees of subcontractors, suppliers and manufacturers with respect to any portion of the work, whether express or implied, are deemed to be obtained by Contractor for the benefit of the City, regardless of whether or not such warranties and guarantees have been transferred or assigned to the City by separate agreement and Contractor agrees to enforce such warranties and guarantees, if necessary, on behalf of the City. In the event that Contractor fails to perform its obligations under this Section, or under any other warranty or guaranty under this Agreement or the Bid Documents, to the reasonable satisfaction of the City, the City shall have the right to correct and replace any defective or non-conforming work and any work damaged by such work or the replacement or correction thereof at Contractor's sole expense.

Contractor shall be obligated to fully reimburse the City for any expenses incurred hereunder upon demand.

1.9 Inspection by City.

In connection with the performance of this Agreement, the City shall have the authority to enter the worksite at any time for the purpose of identifying the existence of conditions, either actual or threatened, that may present a danger or hazard to any and all employees. The Contractor agrees that the City, in its sole authority and discretion, may order the immediate abatement of any and all conditions that may present an actual or threatened danger or hazard to any and all employees at the worksite Contractor acknowledges the provisions of Section 6400 of the Labor Code, which requires that employers shall furnish employment and a place of employment that is safe and healthful for all employees working therein. In the event the City identifies the existence of any condition that presents an actual or threatened danger or hazard to any or all employees at the worksite, the City is hereby authorized to order the immediate abatement of that actual or threatened condition pursuant to this Section.

The City may also, at its sole authority and discretion, issue an immediate stop work order to the Contractor to ensure that no employee working at the worksite is exposed to a dangerous or hazardous condition. Any stop work order issued by the City to the Contractor in accordance with the provisions of this section shall not give rise to any claim or cause of action for delay damages by the Contractor or the Contractor’s agents or subcontractors against the City.

Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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1.10 Additional Work and Change Orders.
(a) City shall have the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Work or make changes to the work by altering, adding to or deducting from said work.

No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor (“Change Order”). All Change Orders must be signed by the Contractor and Contract Officer prior to commencing the extra work thereunder. (b) Any increase in compensation of up to ten percent (10%) of the Contract Sum or $25,000, whichever is less; or any increase in the time to perform of up to one hundred eighty (180) days may be approved by the Contract Officer, provided that such increase does not materially affect the work in a manner or materially and detrimentally affect the interest of the City. Any greater increases, taken either separately or cumulatively, must be approved by the City Council.
(c) Any adjustment in the Contract Sum for a Change Order must be in accordance with the rates set forth in the Schedule of Compensation in Exhibit “C”. If the rates in the Schedule of Compensation do not cover the type of work in the Change Order, the cost of such work shall not exceed an amount agreed upon in writing and signed by Contractor and Contract Officer. If the cost of the Change Order cannot be agreed upon, the City will pay for actual work of the Change Order that is completed to the satisfaction of the City, as follows:
(i) Labor: The cost of labor shall be the actual cost for wages of workers and subcontractors performing the work for the Change Order at the time such work is done. The use of labor classifications that would increase the cost of such work shall not be permitted.
(ii) Materials and Equipment: The cost of materials and equipment shall be at cost to Contractor or the lowest current price for which such materials and equipment are reasonably available at the time the work is done, whichever is lower. (iii) Daily Reporting: If the cost of the extra work cannot be agreed upon, the Contractor must provide a daily report that includes all invoices for labor, materials and equipment costs for the work under the Change Order. The daily report must include:
list of names of workers, classifications, and hours worked; description and list of quantities of materials used; type of equipment, size, identification number, and hours of operation, including loading and transportation, if applicable; description of other City authorized services and expenditures in such detail as the City may require. Failure to submit a daily report by the close of the next working day may, at the City’s sole and absolute discretion, waive the Contractor’s rights to payment for the work performed for that day.
(d) It is expressly understood by Contractor that the provisions of this Section 1.10 shall not apply to services specifically set forth in the Scope of Work. Contractor Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Work may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor. City may in its sole and absolute discretion have similar work done by other contractors. (e) No claim for an increase in the Contract Sum or time for performance shall be valid unless the procedures established in this Section are followed.

1.11 Special Requirements.

Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in the “Special Requirements” attached hereto as Exhibit “B” and incorporated herein by this reference. In the event of a conflict between the provisions of Exhibit “B” and any other provisions of this Agreement, the provisions of Exhibit “B” shall govern.

ARTICLE 2. COMPENSATION AND METHOD OF PAYMENT.

2.1 Contract Sum.

Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in the “Schedule of Compensation” attached hereto as Exhibit “C” and incorporated herein by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed $274,000 (Two Hundred Seventy-Four Thousand Dollars) (the “Contract Sum”), unless additional compensation is approved pursuant to Section 1.10.

2.2 Method of Compensation.

The method of compensation may include: (i) a lump sum payment upon completion; (ii) payment in accordance with specified tasks or the percentage of completion of the services less the contract retention; (iii) payment for time and materials based upon the Contractor’s rates as specified in the Schedule of Compensation, provided that (a) time estimates are provided for the performance of sub tasks, (b) contract retention is maintained and (c) the Contract Sum is not exceeded; or (iv) such other methods as may be specified in the Schedule of Compensation.

2.3 Reimbursable Expenses.

Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, telephone expenses, and travel expenses approved by the Contract Officer in advance, or actual subcontractor expenses of an approved subcontractor pursuant to Section 4.5, and only if specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contractor at all Project meetings reasonably deemed necessary by the City.

Coordination of the performance of the work with City is a critical component of the services. If Contractor is required to attend additional meetings to facilitate such coordination, Contractor shall not be entitled to any additional compensation for attending said meetings.

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2.4 Invoices.

Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month in a form approved by City’s Finance Director and/or the Contract Officer. By submitting an invoice for payment under this Agreement, Contractor is certifying compliance with all provisions of the Agreement. The invoice shall contain all information specified in Exhibit “C”, include a copy of Contractor’s certified payroll and proof that the certified payroll has been submitted to the DIR, and shall detail charges for all necessary and actual expenses by the following categories: labor (by sub-category), travel, materials, equipment, supplies, and sub-contractor contracts. Sub-contractor charges shall also be detailed by such categories. Contractor shall also submit a list of the prevailing wage rates for all employees and subcontractors providing services under this Agreement, as applicable, with Contractor’s first invoice. Contractor shall not invoice City for any duplicate services performed by more than one person.

City shall, as soon as practicable, independently review each invoice submitted by the Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement. Except as to any charges for work performed or expenses incurred by Contractor which are disputed by City, or as provided in Section 7.3, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor’s correct and undisputed invoice; however, Contractor acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. In the event that City does not cause Contractor to be paid within thirty (30) days of receipt of an undisputed and properly submitted invoice, Contractor shall be entitled to the payment of interest to the extent allowed under Public Contract Code Section 20104.50. In the event any charges or expenses are disputed by City, the original invoice shall be returned by City to Contractor, not later than seven (7) days after receipt by the City, for correction and resubmission. Returned invoices shall be accompanied by a document setting forth in writing the reasons why the payment request was rejected. Review and payment by the City of any invoice provided by the Contractor shall not constitute a waiver of any rights or remedies provided herein or any applicable law.

2.5 Waiver.

Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in the work performed by Contractor.

2.6 Retention.

City will deduct a five percent (5%) retention from all progress payments. In accordance with Public Contract Code Section 22300, which is hereby incorporated into this Agreement, City shall permit the substitution of securities for any moneys withheld by City to ensure performance under this Agreement. The retention held by the City shall be released within sixty (60) days after the date of completion of the work and the Project, as required by Public Contract Code Section 7107. In the event of a dispute between City and Contractor, City may withhold from the final payment an amount not to exceed one hundred fifty percent (150%) of the disputed amount.

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ARTICLE 3. PERFORMANCE SCHEDULE

3.1 Time of Essence.

Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance.

Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed (“NTP”) by the Contract Officer and shall perform all services within the time period(s) established in the “Schedule of Performance” attached hereto as Exhibit “D” and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer but not exceeding one hundred eighty (180) days cumulatively.

3.3 Force Majeure.

The time period(s) specified in the Schedule of Performance for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes of the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor’s sole remedy being extension of the Agreement pursuant to this Section.

3.4 Inspection and Final Acceptance.

City may inspect and accept or reject any of Contractor’s work under this Agreement, either during performance or when completed. City shall reject or finally accept Contractor’s work within forty-five (45) days after submitted to City. City shall accept work by a timely written acceptance, otherwise work shall be deemed to have been rejected. If City finds that Contractor’s work does not meet the requirements and standards set forth in this Agreement, Contractor shall remedy any defects in the work at Contractor’s sole expense, following notice by the City. City’s acceptance shall be conclusive as to such work except with respect to latent defects, fraud and such gross mistakes as to amount to fraud. Acceptance of any work by City shall not constitute a waiver of any of the provisions of this Agreement including, but not limited to, Articles 1 and 5, pertaining to warranty and indemnification and insurance, respectively.

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3.5 Term.

Unless earlier terminated in accordance with Article 7 of this Agreement, this Agreement shall continue in full force and effect until completion of the services but not exceeding 1 (One) year from the date hereof, except as otherwise provided in the Schedule of Performance (Exhibit “D”).

ARTICLE 4. COORDINATION OF WORK

4.1 Representatives and Personnel of Contractor.

The following principals of Contractor (“Principals”) are hereby designated as being the principals and representatives of Contractor authorized to act on its behalf with respect to the work specified herein and make all decisions in connection therewith:

Michael Amundson, Vice President
Kristen Paulino, Corporate Secretary and Chief Financial Officer It is expressly understood that the experience, knowledge, capability and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement.

Therefore, the Principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

All personnel of Contractor, and any authorized agents, shall at all times be under the exclusive direction and control of the Principals. For purposes of this Agreement, the Principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City. Additionally, Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor’s staff and subcontractors, if any, assigned to perform the services required under this Agreement, prior to and during any such performance.

4.2 Status of Contractor.

Contractor shall have no authority to bind City in any manner, or to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor’s officers, employees, or agents are in any manner officials, officers, employees or agents of City. Neither Contractor, nor any of Contractor’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Contractor expressly waives any claim Contractor may have to any such rights.

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4.3 Contract Officer.

The Contract Officer shall be the Public Works Director, or such person as may be designated by the City Manager. It shall be the Contractor’s responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the services and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority, if specified in writing by the City Manager, to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.4 Independent Contractor.

Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its agents or employees, perform the services required herein, except as otherwise set forth herein. City shall have no voice in, or authority over, the selection, discharge, supervision or control of Contractor’s employees, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role.

Contractor shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venturer or a member of any joint enterprise with Contractor.

4.5 Prohibition Against Subcontracting or Assignment.

The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Therefore, Contractor shall not contract with any other entity to perform in whole or in part the services required hereunder without the express written approval of the City. All subcontractors shall obtain, at its or Contractor’s expense, such licenses, permits, registrations and approvals (including from the City) as may be required by law for the performance of any services or work under this Agreement. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

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ARTICLE 5. INSURANCE, INDEMNIFICATION AND BONDS

5.1 Insurance Coverages.

Without limiting Contractor’s indemnification obligations to the City (as set forth below), and prior to commencement of any services under this Agreement, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. (a) General Liability Insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $2,000,000 per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. The Product and Completed Operations coverage under the policy shall extend a minimum of three (3) years after completion of the Project. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using subcontractors, the policy must include work performed “by or on behalf” of the insured. The policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage. The policy shall specifically provide for a duty to defend on the part of the insurer. (b) Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with the services to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (c) Professional Liability (errors & omissions) Insurance. Contractor shall maintain professional liability insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (d) Workers’ Compensation Insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).
(e) Builder’s Risk Insurance OR Installation Floater Insurance. Contractor shall maintain Builder’s Risk (Course of Construction) insurance or Installation Floater Insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the Project and no coinsurance penalty provisions or provisional limit provisions. The policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, Docusign Envelope ID: 175EC3A4-9B0D-815F-828D-3D722579684B

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machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; and (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Project site or any staging area.
(f) Pollution Liability Insurance. Contractor shall maintain Environmental Impairment Liability insurance, written on a Contractor’s Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites. (g) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein. (h) Additional Insurance. Policies of such other insurance, as may be required in the Special Requirements in Exhibit “B”.

5.2 General Insurance Requirements.
(a) Proof of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
(b) Duration of Coverage. Contractor shall procure and maintain for the duration of this Agreement insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the services hereunder by Contractor, its agents, representatives, employees or subcontractors. (c) Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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(d) City’s Rights of Enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement. (e) Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or that is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager.
(f) Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
(g) Enforcement of Contract Provisions (non-estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(h) Requirements Not Limiting. Requirements of specific coverage features or limits contained in this section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any Party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
(i) Notice of Cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.
(j) Additional Insured Status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

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Glendora City CouncilOctober 13, 2026

Glendora City Council
October 13, 2026