Agenda packet — Grand Terrace City Council, September 8, 2026 (part 2 of 2)

PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 24

8.3 Covenant Against Discrimination.

Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class in the performance of this Agreement. Contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, sexual orientation, marital status, national origin, ancestry, or other protected class.

8.4 Unauthorized Aliens.

Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C. § 1101 et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorneys' fees, incurred by City.

ARTICLE 9. MISCELLANEOUS PROVISIONS

9.1 Notices.

Any notice, demand, request, document, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail, in the case of the City, to the City Manager and to the attention of the Contract Officer (with her/his name and City title), City of Grand Terrace, 22795 Barton Rd., Grand Terrace, California 92313, and in the case of the Contractor, to the person at the address designated on the execution page of this Agreement. Either Party may change its address by notifying the other Party of the change of address in writing.

Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. All correspondence relating to this Agreement shall be serialized consecutively.

9.2 Interpretation.

The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

9.3 Counterparts and Electronic Signatures.

This Agreement may be executed in two or more counterparts, each of which when so executed shall be deemed to be an original and all of which when taken together shall constitute one and the same instrument. The words “execution,” “signed,” “signature,” and words of like import in this Agreement or in any other certificate, agreement or document related to this Agreement, shall include images of manually executed signatures transmitted by facsimile or other electronic format (including, without limitation, “pdf”, “tif” or “jpg”) and other electronic signatures in accordance with California Code of Regulations Title 2 Section 22003 (including, without limitation, DocuSign and AdobeSign). The use of electronic signatures and electronic

Page 203 of 330 ends

PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 25 records (including, without limitation, any contract or other record created, generated, sent, communicated, received, or stored by electronic means) shall be of the same legal effect, validity and enforceability as a manually executed signature or use of a paper-based record-keeping system to the fullest extent permitted by applicable law, including the Federal Electronic Signatures in Global and National Commerce Act, the California Uniform Electronic Transactions Act and any other applicable law, including, without limitation, any state law based on the Uniform Electronic Transactions Act or the Uniform Commercial Code.

9.4 Integration; Amendment.

This Agreement including the attachments hereto (and the documents incorporated herein) is the entire, complete and exclusive expression of the understanding of the Parties. It is understood that there are no oral agreements between the Parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the Parties, and none shall be used to interpret this Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. Each and every provision of law and clause required by law to be inserted in this Agreement shall be deemed to be inserted herein, and this Agreement shall be read and enforced as though it were included herein. If through mistake or otherwise any such provision is not inserted, or is not correctly inserted, then upon application of either Party, this Agreement shall forthwith be amended to make such insertion or correction/

9.5 Severability.

In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the Parties hereunder unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

9.6 Warranty & Representation of Non-Collusion.

No official, officer, or employee of City has any financial interest, direct or indirect, in this Agreement, nor shall any official, officer, or employee of City participate in any decision relating to this Agreement which may affect his/her financial interest or the financial interest of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any corporation, partnership, or association in which (s)he is directly or indirectly interested, or in violation of any State or municipal statute or regulation. The determination of “financial interest” shall be consistent with State law and shall not include interests found to be “remote” or “noninterests” pursuant to Government Code Sections 1091 or 1091.5. Contractor warrants and represents that it has not paid or given, and will not pay or give, to any third party including, but not limited to, any City official, officer, or employee, any money, consideration, or other thing of value as a result or consequence of obtaining or being awarded any agreement.

Contractor further warrants and represents that (s)he/it has not engaged in any act(s), omission(s), or other conduct or collusion that would result in the payment of any money, consideration, or other thing of value to any third party including, but not limited to, any City official, officer, or

Page 204 of 330 ends

PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 26 employee, as a result of consequence of obtaining or being awarded any agreement. Contractor is aware of and understands that any such act(s), omission(s) or other conduct resulting in such payment of money, consideration, or other thing of value will render this Agreement void and of no force or effect.

Contractor’s Authorized Initials ___________________
Janet Bangs
Vice President

9.7 Corporate Authority.

The persons executing this Agreement on behalf of the Parties hereto warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the Parties. [SIGNATURES APPEAR ON THE FOLLOWING PAGE]
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date and year first-above written.

CITY:

CITY OF GRAND TERRACE, a municipal corporation
By:
___________________________________
Konrad Bolowich
City Manager
APPROVED AS TO FORM:

ALESHIRE & WYNDER, LLP
By:
___________________________________
Adrian R. Guerra
City Attorney

Page 205 of 330 ends

PW Agreement – Vendor/Contractor Name (Project Title, Plan No) Council Date 27 ATTEST:

By:
___________________________________
Daysi Alcocer
City Clerk
CONTRACTOR:

Trueline Construction and Surfacing Inc, a California
Corporation
By:
___________________________________
Name: Janet Bangs
Title: Vice President
Email: [email protected]
By:
___________________________________
Name: Missie Dye
Title: Administrative Assistant
Email: [email protected]
Address: 1651 Market St. #B
Corona, CA 92880
Two corporate officer signatures required when Contractor is a corporation, with one signature required from each of the following groups: 1) Chairman of the Board, President or any Vice President; and 2) Secretary, any Assistant Secretary, Chief Financial Officer or any Assistant Treasurer. CONTRACTOR’S SIGNATURES SHALL BE DULY NOTARIZED UNLESS EXECUTED UTILIZING DIGITAL SIGNATURE IN ACCORDANCE WITH CALIFORNIA CODE OF REGULATIONS TITLE 2 SECTION 22003. IN

ADDITION, THE APPROPRIATE ATTESTATIONS SHALL BE INCLUDED AS MAY BE REQUIRED BY THE BYLAWS, ARTICLES OF INCORPORATION, OR OTHER RULES OR REGULATIONS APPLICABLE TO CONTRACTOR’S BUSINESS ENTITY.

Page 206 of 330 ends

01247.0001 2190415.3 9/3/2026 A-1
EXHIBIT “A”

SCOPE OF WORK
I. Contractor shall perform all of the work and comply with all of the specifications and requirements in the Project Documents for the Project, including any documents or exhibits referenced therein.

II. Brief description of the work to be performed:

Site Verification and Mobilization
Provide all mobilization, site coordination, equipment, transportation, and related work necessary to begin and complete the project. Contractor shall verify existing site conditions and field dimensions before work begins.

Court Surface Preparation
Clean and prepare the existing concrete basketball court, including removal of dirt, debris, vegetation, and loose materials, and repair of minor cracks and surface imperfections necessary for coating.

Acrylic Sports Court Coating System
Furnish and apply a commercial-grade acrylic sports court surfacing system, including manufacturer-recommended preparation, resurfacer, color coats, and materials necessary for a complete installation. Existing basketball court striping shall be covered.

Pickleball Court Layout and Striping
Layout and stripe four (4) pickleball courts on the existing basketball court. Court dimensions and striping shall comply with current USA Pickleball standards.

Permanent Pickleball Net Systems
Furnish and install four (4) permanent commercial-grade pickleball net systems, including posts, sleeves, concrete footings, nets, hardware, and accessories necessary for complete installation.

Final Cleanup and Restoration
Remove construction debris and excess materials, leave the site clean and safe for public use, and repair any damage caused by construction activities.

Pickleball Court Divider Net Systems
Furnish and install pickleball court divider net systems between courts, including posts, hardware, and accessories necessary for complete installation. 8-Foot Perimeter Fencing with Two Access Gates
Provide and install approximately 332 linear feet of 8-foot-high galvanized chain-link fencing, including posts, rails, fittings, hardware, and concrete footings, and provide and

Page 207 of 330 ends

01247.0001 2190415.3 9/3/2026 A-2
install two access gates with all necessary posts, frames, hinges, latches, hardware, and installation. This alternate shall replace the fencing included in the Base Bid.

Compliance with Bid Documents
All work shall be performed in accordance with the City's bid documents, including the specifications, drawings, plans, and bid items incorporated into the Contract Documents.

III. In addition to the requirements of Section 6.2, during performance of the work, Contractor will keep the City apprised of the status of performance by delivering the following status reports as may be required by the City from time to time.

IV. All work is subject to review and acceptance by the City, and must be revised by the Contractor without additional charge to the City until found satisfactory and accepted by City.

V. Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic in accordance with the Work Area Traffic Control Handbook (WATCH), latest edition; and shall observe and perform all traffic control safe protocols while working in the public right of way and upon any City facilities.

Page 208 of 330 ends

01247.0001 2190415.3 9/3/2026 B-1
EXHIBIT “B”

CONTRACT MODIFICATIONS
(Superseding Contract Boilerplate)
Added text is indicated in bold italics, deleted text is indicated in strikethrough.

I. Article 3, Section 3.5 Term - Month Year .

II. Article 5, Section 5.1
(e) Builder’s Risk Insurance. Contractor shall maintain Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the Project and no coinsurance penalty provisions or provisional limit provisions. The policy must include: (1) coverage for any ensuing loss from faulty workmanship, nonconforming work, omission or deficiency in design or specifications; (2) coverage against machinery accidents and operational testing; (3) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures and all other properties constituting a part of the Project; (4) ordinance or law coverage for contingent rebuilding, demolition, and increased costs of construction; (5) transit coverage (unless insured by the supplier or receiving contractor), with sub-limits sufficient to insure the full replacement value of any key equipment item; (6) ocean marine cargo coverage insuring any Project materials or supplies, if applicable; and (7) coverage with sub-limits sufficient to insure the full replacement value of any property or equipment stored either on or off the Project site or any staging area.
(f) Pollution Liability Insurance. Contractor shall maintain Environmental Impairment Liability insurance, written on a Contractor’s Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental, and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites.
(ge) Subcontractors. Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and certified endorsements for each subcontractor. All coverages for subcontractors shall include all of the requirements stated herein.
(hf) Additional Insurance. Policies of such other insurance, as may be required in the Contractor Modifications in Exhibit “B”.

Page 209 of 330 ends

01247.0001 2190415.3 9/3/2026 C-1
EXHIBIT “C”

SCHEDULE OF COMPENSATION
I. Contractor shall perform all work at the rates set forth in the Project Documents submitted as part of Contractor’s Proposal, and listed below:

Page 210 of 330 ends

01247.0001 2190415.3 9/3/2026 C-2
II. A retention of five percent (5%) shall be held from each payment as a contract retention to be paid as part of the final payment upon satisfactory completion of services.

III. Within the budgeted amounts for each item in the Project Documents, and with the approval of the Contract Officer, funds may be shifted from one item’s subbudget to another so long as the Contract Sum is not exceeded per Section 2.1.

IV. The City will compensate Contractor for the services performed upon submission of a valid invoice. Each invoice is to include:

A. Line items for all personnel describing the work performed, the number of hours worked, and the hourly rate.

B. Line items for all materials and equipment properly charged to the services.

C. Line items for all other approved reimbursable expenses claimed, with supporting documentation.

D. Line items for all approved subcontractor labor, supplies, equipment, materials, and travel properly charged to the services.

Page 211 of 330 ends

01247.0001 2190415.3 9/3/2026 C-3
V. The total compensation for the services shall not exceed the Contract Sum, as provided in Section 2.1 of this Agreement.

Page 212 of 330 ends

01247.0001 2190415.3 9/3/2026 D-1
EXHIBIT “D”

SCHEDULE OF PERFORMANCE
I. Contractor shall perform all work timely and in accordance with plans and specifications as provided in Scope of Work.

II. Contractor shall perform all work timely and in accordance with a Project Schedule to be developed by Contractor and the Contract Officer and subject to written approval by the Contract Officer. All contracted work must be completed no later than February 8, 2027 III. The Contract Officer may approve extensions for performance of the services in accordance with Section 3.2.

Page 213 of 330 ends

01247.0001 2190415.3 9/3/2026 D-1

PERFORMANCE BOND
WHEREAS, the CITY OF GRAND TERRACE, (“City”), has awarded to ___Trueline Construction and Surfacing Inc, as Contractor (“Principal”), a Contract for the work entitled and described as follows:__________________________________________________; WHEREAS, the Contractor is required under the terms of said Contract to furnish a bond for the faithful performance of the Contract;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of Seventy-six thousand six dollars and zero cents. ($76,006.00), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if the hereby bound Contractor, or its heirs, executors, administrators, successors, or assigns, shall in all things stand and abide by, well and truly keep and perform all undertakings, terms, covenants, conditions, and agreements in the said Contract and any alteration thereof, made as therein provided, all within the time and in the manner designated and in all respects according to their true intent and meaning, then this obligation shall become null and void; otherwise it shall be and remain in full force and effect.

FURTHER, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Executed on , 2026.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal)

Page 214 of 330 ends

01247.0001 2190415.3 9/3/2026 D-2
Any claims under this bond may be addressed to:
(name and address of Surety)

(name and address of Surety's agent for service
of
process in California, if different from above)
(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:

(Attorney for CITY)
NOTICE:

No substitution or revision to this bond form will be accepted. Sureties must be authorized to do business in and have an agent for service of process in California. Certified copy of Power of Attorney must be attached.

Page 215 of 330 ends

01247.0001 2190415.3 9/3/2026

PAYMENT BOND
(Labor and Material Bond)
WHEREAS, the CITY OF GRAND TERRACE, (“City”), has awarded to __Trueline Construction and Surfacing Inc as Contractor (“Principal”), a Contract for the work entitled and described as follows:__________________________________________________; WHEREAS, said Contractor is required to furnish a bond in conjunction with said Contract, to secure the payment of claims of laborers, mechanics, material men, and other persons as provided by law;
NOW, THEREFORE, we the undersigned Contractor and Surety, are held and firmly bound unto the City in the sum of Seventy-six thousand six dollars and zero cents. ($76,006.00), this amount being not less than one hundred percent (100%) of the total Contract price, lawful money of the United States of America, for payment of which sum well and truly be made we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents. In case suit is brought upon this bond, the Surety will pay a reasonable attorney’s fee to the City in an amount to be fixed by the court.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT, if said Contractor, its heirs, executors, administrators, successors, assigns, or subcontractor fails to pay: (1) for any work, materials, services, provisions, provender, or other supplies, or for the use of implements of machinery, used in, upon, for, or about the performance of the work to be done, or for any work or labor thereon of any kind; (2) for work performed by any of the persons named in Civil Code Section 9100; (3) for any amounts due under the Unemployment Insurance Code with respect to work or labor performed under the contract; and/or (4) for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor and/or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code with respect to such work and labor, then the Surety herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void.

This bond shall inure to the benefit of any of the persons named in Civil Code Section 9100 so as to give a right of action to such persons or their assigns in any suit brought upon the bond. Moreover, if the City or any entity or person entitled to file stop payment notices is required to engage the services of an attorney in connection with the enforcement of this bond, each shall be liable for the reasonable attorney's fees incurred, with or without suit, in addition to the above sum.

Said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder shall in any way affect its obligations on this bond, and it does hereby waive notice of such change, extension of time, alteration, or modification of the Contract Documents or of the work to be performed thereunder.

Page 216 of 330 ends

01247.0001 2190415.3 9/3/2026
Executed on , 2026.

PRINCIPAL
(Seal if Corporation) By
Title
(Attach Acknowledgment of Authorized Representative of Principal) Any claims under this bond may be addressed to:
(name and address of Surety)
(name and address of Surety's agent for service
of process in California, if different from above)

(telephone number of Surety's agent in
California)
(Attach Acknowledgment)
SURETY
By
(Attorney-in-Fact)
APPROVED:

(Attorney for CITY)
NOTICE:

Page 217 of 330 ends

01247.0001 2190415.3 9/3/2026

WORKERS COMPENSATION INSURANCE CERTIFICATE
Description of Contract: City of Grand Terrace
Project: _____________________________________________
Type of Insurance: Workers' Compensation and
Employers' Liability Insurance
THIS IS TO CERTIFY that the following policy has been issued by the below-stated company in conformance with the requirements of Article 5 of the Contract and is in force at this time, and is in a form approved by the Insurance Commissioner.

The Company will give at least 30 days' written notice to the City and Engineer/Architect prior to any cancellation of said policy.

POLICY NUMBER EXPIRATION DATE LIMITS OF LIABILITY
Workers' Compensation:

Statutory Limits Under the Laws
of the State of California
Employers' Liability:
$_________________ Each Accident
$_________________ Disease - Policy Limit
$_________________ Disease - Each Employee

Named Insured (Contractor) Insurance Company

Street Number Street Number

City and State City and State
By
(Company Representative)
(SEE NOTICE ON NEXT PAGE)

Page 218 of 330 ends

01247.0001 2190415.3 9/3/2026
Insurance Company Agent for Service
of Process in California:

Name

Agency

Street Number

City and State

Telephone Number
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. This certificate does not amend, extend, or alter the coverage afforded by the policy listed herein.

This is to certify that the policy has been issued to the named insured for the policy period indicated, notwithstanding any requirement, term, or condition of any contract or other document with respect to which this certificate may be issued or may pertain, the insurance afforded by the policy described herein is subject to all the terms, exclusions, and conditions of such policy.

NOTICE:

No substitution or revision to the above certificate form will be accepted. If the insurance called for is provided by more than one insurance company, a separate certificate in the exact above form shall be provided for each insurance company.

Page 219 of 330 ends

01247.0001 2190415.3 9/3/2026

ADDITIONAL INSURED ENDORSEMENT

COMPREHENSIVE GENERAL LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

1. The
(“Public Agency”), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the “Additional Insureds”) under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy.

2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy.

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability.

4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall be covered as third-party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy.

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

Page 220 of 330 ends

01247.0001 2190415.3 9/3/2026
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager, City of Grand Terrace, 22795 Barton Rd., Grand Terrace, California 92313.

10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached.

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:

□ Contractual Liability □ Explosion Hazard
□ Owners/Landlords/Tenants □ Collapse Hazard
□ Manufacturers/Contractors □ Underground Property Damage □ Products/Completed Operations □ Pollution Liability
□ Broad Form Property Damage □ Liquor Liability
□ Extended Bodily Injury □
□ Broad Form Comprehensive □
General Liability Endorsement □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)

Page 221 of 330 ends

01247.0001 2190415.3 9/3/2026
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 20

Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

Page 222 of 330 ends

01247.0001 2190415.3 9/3/2026

ADDITIONAL INSURED ENDORSEMENT

AUTOMOBILE LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

Page 223 of 330 ends

01247.0001 2190415.3 9/3/2026
to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Grand Terrace
22795 Barton Rd.

Grand Terrace, California 92313

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY

11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes:
□ Any Automobiles □ Truckers Coverage
□ All Owned Automobiles □ Motor Carrier Act
□ Non-owned Automobiles □ Bus Regulatory Reform Act
□ Hired Automobiles □ Public Livery Coverage
□ Scheduled Automobiles □
□ Garage Coverage □

12. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except: (if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

13. This is an □ occurrence or □ claims made policy (check one).

14. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .
(signatures on following page)

Page 224 of 330 ends

Executed , 2026.

Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

Page 225 of 330 ends

01247.0001 2190415.3 9/3/2026

ADDITIONAL INSURED ENDORSEMENT

EXCESS LIABILITY
Name and address of named insured (“Named Insured”)
Name and address of Insurance Company (“Company”)
General description of agreement(s), permit(s), license(s), and/or activity(ies) insured Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the “Policy”) or in any endorsement now or hereafter attached thereto, it is agreed as follows:

3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought, except with respect to the limits of the Company's liability.

6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non-renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement.

7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds.

Page 226 of 330 ends

01247.0001 2190415.3 9/3/2026

8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance.

9. This endorsement and all notices given hereunder shall be sent to Public Agency at:

City Manager
City of Grand Terrace
22795 Barton Rd.

Grand Terrace, California 92313

TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF

THIS ENDORSEMENT ATTACHES FROM/TO LIABILITY
□ Following Form
□ Umbrella Liability
□

11. Applicable underlying coverages:

INSURANCE COMPANY POLICY NO. AMOUNT

12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages:

13. A □ deductible or □ self-insured retention (check one) of $ applies to all coverage(s) except:
(if none, so state). The deductible is applicable □ per claim or □ per occurrence (check one).

14. This is an □ occurrence or □ claims made policy (check one).

15. This endorsement is effective on at 12:01 a.m. and forms a part of Policy Number .

Page 227 of 330 ends

01247.0001 2190415.3 9/3/2026
(signatures on following page)
I, (print name), hereby
declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company.

Executed , 2026.

Signature of Authorized Representative
(Original signature only; no facsimile signature
Telephone No.: ( ) or initialed signature accepted)

Page 228 of 330 ends

AGENDA REPORT
MEETING DATE: September 8, 2026
TITLE: Fiscal Years 2026-27 Through 2030-31 Capital Improvement Program Update: Road Rehabilitation Projects
PRESENTED BY: Kamran Dadbeh, City Engineer
RECOMMENDATION: APPROVE AN UPDATED 5 YEAR CAPITAL IMPROVEMENT PLAN FOR FISCAL YEARS 2026-27 THROUGH 2030-31; AND

ADOPT FIVE-YEAR CAPITAL IMPROVEMENT PLAN VIA THE MAP OF PROJECTS FOR FISCAL YEARS 2026-27 THROUGH 2030-31
2030 VISION STATEMENT:

This staff report supports Goal #2 "Maintain Public Safety" by investing in improvements to public infrastructure.

BACKGROUND:

The staff annually presents a Five-Year Capital Improvement Plan that outlines the specific projects upon which funds will be expended.

DISCUSSION:

Staff is recommending that the City Council adopt the resolution approving an updated Five-Year Capital Improvement Plan for Fiscal Years 2026-27 through 2030-3. Staff will return to the City Council for award of proposed projects.

ENVIRONMENTAL IMPACT:

Paving projects are categorically exempt from review under the California Environmental Quality Act pursuant to Section 15301 (Existing Facilities) of Title 14 of the California Code of Regulations.

FISCAL IMPACT:
5 Year CIP will be funded by a combination of SB 1 (RMRA), Measure I and Gas Tax.

Page 229 of 330 ends

Page 230 of 330 ends

AGENDA REPORT
MEETING DATE: September 8, 2026
TITLE: Public Hearing and Adoption of Revised Resolutions for Fiscal Year 2026- 2027 Landscaping and Lighting Assessment District Assessments and Delinquent Refuse and Sewer Charges
PRESENTED BY: Shanita Tillman, Grants & Government Affairs Manager RECOMMENDATION: ADOPT A REVISED RESOLUTION APPROVING THE ENGINEER'S

REPORT, CONFIRMING THE DIAGRAM AND ASSESSMENT, AND
ORDERING THE LEVY AND COLLECTION OF THE FISCAL YEAR 2026- 2027 LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1

ASSESSMENTS, INCLUDING THE REQUIRED COUNTY PROCESSING
FEE; AND

ADOPT A REVISED RESOLUTION CONFIRMING THE DELINQUENT

REFUSE AND SEWER USER FEE REPORTS AND AUTHORIZING

PLACEMENT AND COLLECTION OF THE CHARGES ON THE FISCAL
YEAR 2026-2027 PROPERTY TAX ROLL, INCLUDING THE REQUIRED

COUNTY PROCESSING FEE
2030 VISION STATEMENT:

This item supports Goal #1, Ensure Our Fiscal Viability, by ensuring the timely placement of approved assessments and delinquent charges on the San Bernardino County secured property tax roll, thereby protecting City revenues used to fund essential municipal services.

BACKGROUND:

On June 9, 2026, the City Council conducted a public hearing and approved the Fiscal Year 2026- 2027 Landscaping and Lighting Assessment District No. 89-1 Engineer's Report, assessment diagram, and annual assessments.

On July 14, 2026, the City Council conducted a public hearing and approved the delinquent refuse and sewer user charges for placement on the Fiscal Year 2026-2027 property tax roll.

Following these actions, the City identified a San Bernardino County Auditor-Controller/Treasurer/Tax Collector requirement to include a $0.30 processing fee per assessment, parcel, and year sequence submitted through the County's Direct Charge Portal. The County processing fee was not included in the amounts previously presented to the City Council.

The assessment and delinquent account amounts have already been submitted to the County. The City subsequently provided written confirmation to the County that revised resolutions would be presented to the City Council and that the City would accept the required County processing charges.

The County granted the City an extension through September 15, 2026, to provide the revised resolutions.

Page 231 of 330 ends

DISCUSSION:

The matters are being presented again through public hearings to allow the City Council to take the complete Fiscal Year 2026-2027 levy and collection actions, including authorization of the required County processing fee.

The revised resolutions do not change the underlying Landscaping and Lighting Assessment District assessments or delinquent refuse and sewer charges previously approved by the City Council. The resolutions incorporate the County-required $0.30 processing fee and provide the necessary authorization for the Fiscal Year 2026-2027 assessments and charges to be levied and collected through the property tax roll.

ENVIRONMENTAL IMPACT:

No environmental impact.

FISCAL IMPACT:

The County processing fee is $0.30 per applicable assessment, parcel, and year sequence. The fee will be included in the amount collected through the property tax roll. The underlying Fiscal Year 2026-2027 Landscaping and Lighting Assessment District assessments and delinquent refuse and sewer charges remain unchanged.

Page 232 of 330 ends

01247.0007 2175761.1
RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND
TERRACE, CALIFORNIA, APPROVING THE ENGINEER’S REPORT

FOR THE CITY OF GRAND TERRACE LANDSCAPING AND LIGHTING
ASSESSMENT DISTRICT NO. 89-1, CONFIRMING THE DIAGRAM AND

ASSESSMENT, AUTHORIZING THE INCLUSION OF THE REQUIRED

COUNTY PROCESSING FEE, AND ORDERING THE LEVY AND
COLLECTION OF THE ASSESSMENTS FOR FISCAL YEAR 2026-2027 WHEREAS, the CITY COUNCIL of the CITY OF GRAND TERRACE, CALIFORNIA, (hereinafter referred to as “City Council”) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15, of the California Streets and Highways Code (hereafter referred to as the “Act”) has by previous resolutions initiated proceedings, declared its intention to levy and collect annual assessments and preliminarily approved the Engineer's Report (hereinafter referred to as the “Report”) for the annual levy of assessments, consisting of plans and specifications, an estimate of the cost, a diagram of the district, and an assessment relating to what is now known and designated as:

CITY OF GRAND TERRACE
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 89-1
(hereinafter referred to as the "District"); and,
WHEREAS, by its Resolutions Nos. 2026-06, 2026-07, and 2026-08 adopted May 12, 2026, the City Council preliminarily approved the Report, declared its intention to levy an assessment in connection with the District for Fiscal Year 2026-2027, and called a public hearing on the assessment for June 9, 2026 (the “Hearing”); and WHEREAS, at the Hearing, which was noticed as required by law, all interested persons were afforded the opportunity to hear and be heard and the City Council considered all oral and written statements and all written protests made or filed by any interested person pursuant to Chapter 3, Section 22629 of the Act; and WHEREAS, this City Council carefully examined and reviewed the Report as presented, considered all testimony and evidence, was satisfied with each and all of the items and documents as set forth therein, and was satisfied that the proposed assessments, on a preliminary basis, have been spread in accordance with the benefits received from the maintenance to be performed, as set forth in said Report; and WHEREAS, following the June 9, 2026 public hearing, the City identified a County-required processing fee of $0.30 per assessment, for assessments submitted through the County’s online portal, Direct Charge Portal, which the City utilizes for its assessments, which was not included in the amounts presented at the Hearing; and

Page 233 of 330 ends

01247.0007 2175761.1
WHEREAS, the $0.30 County processing fee was not captured in the Report and was not considered by the City Council at the Hearing; and WHEREAS, notice of a new public hearing to be held on September 8, 2026, was published on August 20, 2026, to consider the imposition of the required County processing fee, in addition to the previously approved and adopted Fiscal Year 2026- 2027 levy and collection, which is attached hereto as Exhibit “A”; and WHEREAS, on September 8, 2026, the City Council conducted a duly noticed public hearing and considered all oral and written testimony presented regarding the required County processing fee; and
WHEREAS, the San Bernardino County Auditor-Controller/Treasurer/Tax Collector requires agencies to include a County processing fee of $0.30 per assessment, parcel, and year sequence in the amount submitted through the County’s Direct Charge Portal; and
WHEREAS, the City Council desires to expressly authorize the addition of the required $0.30 County processing fee to the amount submitted for each applicable parcel, while confirming that the County processing fee is separate from, and is not included within, the District assessment approved in the Report.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grand Terrace does hereby resolve, determine and order as follows:

SECTION 1. That the above recitals are all true and correct.

SECTION 2. The City Council hereby acknowledges that the assessment amounts confirmed in the Report, as approved and adopted at the June 9, 2026 public hearing, do not include the County processing fee required for placement and collection of the assessments on the secured property tax roll.

The City Clerk, Senior Management Analyst, or their designee is hereby authorized and directed to add the County processing fee of $0.30 per assessment, parcel, and year sequence to the amount submitted for each applicable parcel through the San Bernardino County Direct Charge Portal.

The $0.30 County processing fee shall be separately identified from the District assessment in the City’s records but shall be included in the total charge amount transmitted to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for each applicable parcel, as required by the County’s direct charge submission procedures.

The authority granted by this section is limited to inclusion of the County-required processing fee and does not authorize any increase or modification to the District assessment approved in the Engineer’s Report.

SECTION 3. The City Clerk is directed to file the assessment diagram and assessment, or a certified copy thereof, together with a certified copy of this Resolution and any other

Page 234 of 330 ends

01247.0007 2175761.1
documentation required by the San Bernardino County Auditor-Controller/Treasurer/Tax Collector, in accordance with Section 22641 of the Act.

The amount submitted for each applicable parcel shall consist of the District assessment confirmed in the Report plus the County processing fee authorized under Section 2 of this Resolution.

The assessments and applicable County processing fees shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the amounts submitted for placement on the secured property tax roll.

SECTION 4. The adoption of this Resolution, in addition to Resolution No. 2026-13 (Exhibit A) shall constitute the District levy of the assessment for Fiscal Year 2026-2027.

The County processing fee authorized by Section 3 shall be added to the District assessment amount for each applicable parcel and collected through the secured property tax roll. The $0.30 processing fee does not modify the underlying District assessment established by the Engineer’s Report.

SECTION 5. The City Clerk shall certify the passage and adoption of this Resolution, and it shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED this day of 8th September 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
__________________________ __________________________
Daysi Alcocer Bill Hussey
City Clerk Mayor, City of Grand Terrace

Page 235 of 330 ends

01247.0007 2175761.1

STATE OF CALIFORNIA )

COUNTY OF SAN BERNARDINO )

CITY OF GRAND TERRACE )
I, Daysi Alcocer, City Clerk of the CITY OF GRAND TERRACE, CALIFORNIA, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2026- ______ was duly passed, approved, and adopted by the City Council, approved and signed by the Mayor, and attested by the City Clerk, all at the regular meeting of said City Council held on the 8th day of September 2026, and that the same was passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Executed this 8th day of September 2026, at Grand Terrace, California. _________________________________
Daysi Alcocer
City Clerk for the City of Grand Terrace

[SEAL]

Page 236 of 330 ends

Roll Yr Jurisdiction Code Jurisdiction Name Account Number A: Assessment Amount B: Processing Cost C: Estimated Total Load Date 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341930000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341910000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341890000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341870000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341850000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341830000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341810000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291770000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291750000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291730000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291710000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291690000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291670000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331360000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331350000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331320000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331310000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331280000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331270000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331240000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331230000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341950000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181520000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181500000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181480000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181470000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181450000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181430000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181410000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181390000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181370000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181530000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181510000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181490000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181460000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181440000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181420000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181400000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1178181380000 885.15 0.30 884.85 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341920000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341900000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341880000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341860000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341840000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341820000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341800000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291780000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291760000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291740000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291720000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291700000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167291680000 124.74 0.30 124.44 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331370000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331340000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331330000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331300000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331290000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331260000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 0275331250000 33.34 0.30 33.04 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341960000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 1167341940000 27.81 0.30 27.51 8/4/2026 10:43 2026 CC014-SP003 City of Grand Terrace - *Lndsc/Lght Asmt Dist 89-1 17,517.30 18.30 17,499.00 8/4/2026 10:43 EXHIBIT A: LMD 89-1 89-1

Page 237 of 330 ends

Roll Yr Jurisdiction Code Jurisdiction Name Account Number A: Assessment Amount B: Processing Cost C: Estimated Total Load Date 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167371350000 414.52 0.30 414.22 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167361250000 670.26 0.30 669.96 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167351560000 979.78 0.30 979.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167341930000 213.66 0.30 213.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167341160000 357.70 0.30 357.40 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167331230000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167331140000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167301770000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167371710000 658.94 0.30 658.64 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167371050000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167361450000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167361280000 496.44 0.30 496.14 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167351550000 712.40 0.30 712.10 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167322130000 467.20 0.30 466.90 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178201610000 579.78 0.30 579.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178181490000 1,079.78 0.30 1,079.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178091130000 70.38 0.30 70.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178071500000 929.78 0.30 929.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178071420000 151.06 0.30 150.76 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178022580000 433.48 0.30 433.18 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178161430000 1,214.88 0.30 1,214.58 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178151400000 399.78 0.30 399.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178151040000 730.58 0.30 730.28 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178101660000 579.78 0.30 579.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178101600000 345.12 0.30 344.82 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178101520000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178071330000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178031050000 265.60 0.30 265.30 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178231410000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178221570000 400.38 0.30 400.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178201240000 213.66 0.30 213.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167381330000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167351350000 279.78 0.30 279.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167341080000 1,079.78 0.30 1,079.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167341050000 304.34 0.30 304.04 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167331380000 761.42 0.30 761.12 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167331200000 192.02 0.30 191.72 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167322240000 270.86 0.30 270.56 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167321770000 488.12 0.30 487.82 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167321650000 761.42 0.30 761.12 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167321320000 460.85 0.30 460.55 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167321130000 470.86 0.30 470.56 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167301650000 113.39 0.30 113.09 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167291080000 461.68 0.30 461.38 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167291050000 195.50 0.30 195.20 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167281330000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167281060000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167271480000 243.86 0.30 243.56 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167271250000 570.38 0.30 570.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167261140000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167251640000 557.42 0.30 557.12 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167251170000 869.60 0.30 869.30 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167241020000 144.22 0.30 143.92 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276284100000 567.20 0.30 566.90 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276283060000 258.36 0.30 258.06 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276252110000 213.66 0.30 213.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276247120000 570.38 0.30 570.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276234030000 392.02 0.30 391.72 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276213020000 77.39 0.30 77.09 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275212120000 978.70 0.30 978.40 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167301690000 192.02 0.30 191.72 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167301010000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167261800000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167251500000 1,054.78 0.30 1,054.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167251150000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167211220000 879.78 0.30 879.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167181090000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276481010000 321.66 0.30 321.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276344010000 179.78 0.30 179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276285260000 379.78 0.30 379.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276271060000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276252050000 219.54 0.30 219.24 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276242060000 201.42 0.30 201.12 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276242050000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276223070000 621.66 0.30 621.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276192180000 485.96 0.30 485.66 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276192090000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276182090000 1,053.08 0.30 1,052.78 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275272170000 481.50 0.30 481.20 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275242150000 213.54 0.30 213.24 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178201070000 213.66 0.30 213.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178181050000 213.66 0.30 213.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178171620000 579.78 0.30 579.48 8/5/2026 10:51 EXHIBIT B: RESIDENTIAL REFUSE AND TRASH

Page 238 of 330 ends

2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178171100000 269.84 0.30 269.54 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178161440000 679.78 0.30 679.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178151410000 470.86 0.30 470.56 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178151330000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178151070000 103.78 0.30 103.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178111540000 213.66 0.30 213.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178111320000 213.38 0.30 213.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178091270000 1,060.12 0.30 1,059.82 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178071360000 425.56 0.30 425.26 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178031480000 979.78 0.30 979.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178031260000 429.78 0.30 429.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178022380000 155.35 0.30 155.05 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178221010000 959.10 0.30 958.80 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178171070000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178101640000 370.86 0.30 370.56 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178101250000 908.94 0.30 908.64 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178101230000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178091200000 213.66 0.30 213.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178051230000 1,029.78 0.30 1,029.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178041510000 570.38 0.30 570.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178041040000 621.66 0.30 621.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178031290000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178022530000 761.42 0.30 761.12 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1178221350000 243.86 0.30 243.56 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167361120000 1,582.10 0.30 1,581.80 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167351400000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167351260000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167321460000 761.42 0.30 761.12 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167301430000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167301400000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167301360000 570.38 0.30 570.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167291550000 265.10 0.30 264.80 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167291090000 652.50 0.30 652.20 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167271470000 894.14 0.30 893.84 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167211630000 181.59 0.30 181.29 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167211580000 879.78 0.30 879.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167191040000 579.78 0.30 579.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276351010000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276341060000 570.38 0.30 570.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276264040000 993.45 0.30 993.15 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276252030000 587.45 0.30 587.15 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276245180000 217.58 0.30 217.28 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275331070000 410.70 0.30 410.40 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275083370000 676.18 0.30 675.88 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275083150000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167261600000 908.94 0.30 908.64 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167261560000 554.74 0.30 554.44 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167251630000 670.38 0.30 670.08 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167211700000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167211570000 221.66 0.30 221.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167211340000 70.86 0.30 70.56 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167201370000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276531290000 605.66 0.30 605.36 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276451300000 592.78 0.30 592.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276431060000 721.34 0.30 721.04 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276301420000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276284150000 213.45 0.30 213.15 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276247050000 560.89 0.30 560.59 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276243010000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276213170000 1,179.78 0.30 1,179.48 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0276191110000 214.01 0.30 213.71 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275321070000 1,202.30 0.30 1,202.00 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275223120000 198.30 0.30 198.00 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 0275083310000 828.50 0.30 828.20 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 1167371220000 1,162.00 0.30 1,161.70 8/5/2026 10:51 2026 CC014-SP004 City of Grand Terrace- Delinquent Res. Trash/Sewer 100,282.16 44.40 100,237.76 8/5/2026 10:51

Page 239 of 330 ends

Roll Yr Jurisdiction Code Jurisdiction Name Account Number A: Assessment Amount B: Processing Cost C: Estimated Total Load Date 2026 CC014-SP002 City of Grand Terrace- Delinquent Commercial Sewer 1167141040000 474.58 0.30 474.28 8/4/2026 11:20 2026 CC014-SP002 City of Grand Terrace- Delinquent Commercial Sewer 1178011070000 1,184.76 0.30 1,184.46 8/4/2026 11:20 2026 CC014-SP002 City of Grand Terrace- Delinquent Commercial Sewer 1167311060000 1,248.26 0.30 1,247.96 8/4/2026 11:20 2026 CC014-SP002 City of Grand Terrace- Delinquent Commercial Sewer 0276202310000 4,950.51 0.30 4,950.21 8/4/2026 11:20 2026 CC014-SP002 City of Grand Terrace- Delinquent Commercial Sewer 1167311030000 757.79 0.30 757.49 8/4/2026 11:20 2026 CC014-SP002 City of Grand Terrace- Delinquent Commercial Sewer 8,615.90 1.50 8,614.40 8/4/2026 11:20 EXHIBIT C: COMMERCIAL SEWER

Page 240 of 330 ends

Page 241 of 330 ends

Page 242 of 330 ends

Page 243 of 330 ends

Page 244 of 330 ends

01247.0007 2175760.1
RESOLUTION NO. 2026-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GRAND

TERRACE, COUNTY OF SAN BERNARDINO, STATE OF

CALIFORNIA, CONFIRMING THE REPORTS OF DELINQUENT

REFUSE AND SEWER USER FEES, AUTHORIZING
ADMINISTRATIVE MODIFICATIONS AND INCLUSION OF A $0.30

COUNTY PROCESSING FEE PRIOR TO CERTIFICATION, AND

DIRECTING SUBMITTAL OF THE FINAL DELINQUENT CHARGES TO
THE SAN BERNARDINO COUNTY AUDITORCONTROLLER/TREASURER/TAX COLLECTOR FOR PLACEMENT ON THE FISCAL YEAR 2026-2027 TAX ROLL
WHEREAS, pursuant to Section 5.42.120 of the Grand Terrace Municipal Code, every person required to arrange for refuse collection or the collection of recyclable or compostable materials shall be liable for service access fees and charges for such collection, whether or not the collection services are utilized; and WHEREAS, Section 5.42.120 of the Grand Terrace Municipal Code further provides that the owner, occupant, or other person responsible for the day-to-day operation of the premises shall be jointly and severally liable for unpaid refuse service charges, together with any applicable interest or penalties, and authorizes the City to collect such delinquent charges on the property tax roll; and WHEREAS, pursuant to Sections 13.08.050 and 13.08.130 of the Grand Terrace Municipal Code, sewer user charges are the responsibility of the property owner, occupant, or applicant for sewer service, and unpaid sewer charges, together with applicable penalties and interest, constitute a lien upon the real property served and may be collected on the property tax roll; and
WHEREAS, on July 14, 2026, the City Council conducted a duly noticed public hearing (the “Hearing”), considered all written and oral protests, and reviewed the reports of delinquent refuse and sewer user fees; and
WHEREAS, at the Hearing, which was noticed as required by law, all interested persons were afforded the opportunity to hear and be heard and the City Council considered all oral and written statements and all written protests made or filed by any interested person; and
WHEREAS, at the Hearing, the City adopted Resolution 2026-19, confirming the reports of delinquent refuse and sewer fees (attached hereto as Exhibit “A”); and WHEREAS, following the Hearing, the City identified a County-required processing fee of $0.30 per assessment, for assessments submitted through the

Page 245 of 330 ends

01247.0007 2175760.1
County’s online portal, Direct Charge Portal, which the City utilizes for its assessments, which was not included in the amounts presented at the Hearing; and WHEREAS, the $0.30 County processing fee is not captured in the estimated delinquencies identified in the reports considered by the City Council on July 14, 2026.

The reports reflected preliminary delinquent account information prepared before completion of the final payment reconciliation and certification process; and WHEREAS, while the City’s deadline to submit its delinquency submissions was August 10, 2026, the County agreed to an extension until September 15, 2026. The County agreed to accept the City’s delinquency submissions but required City Council approval of the $0.30 processing fee applied to each delinquent assessment prior to processing the City’s submission; and
WHEREAS, following the July 28, 2026 payment deadline, and pursuant to the authority in Section 3 of Resolution 2026-19, the delinquent account amounts were adjusted by the Senior Management Analyst to reflect payments received and the final amounts, including the required County processing fee, were submitted to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector; and WHEREAS, the final amount submitted for Delinquent Commercial Sewer (CC014-SP002) was $8,615.90 (attached as Exhibit “B”) and the final amount submitted for Delinquent Residential Trash/Sewer (CC014-SP004) was $100,282.16 (attached as Exhibit “C”), inclusive of the required County processing fee; and WHEREAS, the City Council desires to expressly authorize the addition of the required $0.30 County processing fee to each applicable delinquent assessment before final certification and submission to the County; and
WHEREAS, notice of a new public hearing to be held on September 8, 2026, was published on August 20, 2026, to consider the imposition of the required County processing fee, in addition to the previously approved and adopted Fiscal Year 2026- 2027 levy and collection, attached hereto as Exhibit “A”; and WHEREAS, on September 8, 2026, the City Council conducted the duly noticed public hearing and considered all oral and written testimony regarding the delinquent refuse and sewer user charges, including the required County processing fee; and WHEREAS, the City Council finds that all legal notice, hearing, and procedural requirements necessary for placement of the delinquent refuse and sewer user fees on the secured property tax roll have been satisfied.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND TERRACE DOES HEREBY RESOLVE AS FOLLOWS:

Page 246 of 330 ends

01247.0007 2175760.1
SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City Council hereby confirms Delinquent Commercial Sewer (CC014- SP002) (attached as Exhibit “B”) Delinquent Residential Trash/Sewer (CC014-SP004) (attached as Exhibit “C”), as adjusted by the Senior Management Analyst pursuant to Section 3 of Resolution 2026-19, inclusive of the $0.30 County processing fee.

The $0.30 County processing fee shall be separately identified from the assessments in the City’s records but shall be included in the total charge amount transmitted to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for each applicable parcel, as required by the County’s direct charge submission procedures.

SECTION 3. The City shall provide a certified copy of this Resolution and any other required documentation to the San Bernardino County Auditor-Controller/Treasurer/Tax Collector on or before September 15, 2026, pursuant to the extension granted by the County.

SECTION 4. The final certified amounts, consisting of the delinquent refuse and sewer user fees identified in the final reports, any authorized penalties or interest included in those reports, and the required County processing fee described, shall be placed on the Fiscal Year 2026-2027 secured property tax roll and collected in the same manner and at the same time as ordinary property taxes. The amounts shall be subject to the same procedures and remedies applicable to delinquent property taxes, as authorized by the Grand Terrace Municipal Code, applicable law, and the County’s direct charge requirements.

SECTION 5. The City Clerk shall certify the passage and adoption of this Resolution, and it shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED by the City Council of Grand Terrace at a regular meeting held on the 8th day of September, 2026. ____________________________
Billy Hussey
Mayor
ATTEST:
___________________________
Daysi Alcocer
City Clerk

Page 247 of 330 ends

01247.0007 2175760.1
APPROVED AS TO FORM:
___________________________
Adrian R. Guerra
City Attorney

Page 248 of 330 ends

Page 249 of 330 ends

Page 250 of 330 ends

Page 251 of 330 ends

Page 252 of 330 ends

Page 253 of 330 ends

Page 254 of 330 ends

Page 255 of 330 ends

Page 256 of 330 ends

Page 257 of 330 ends

Page 258 of 330 ends

Page 259 of 330 ends

AGENDA REPORT
MEETING DATE: September 8, 2026
TITLE: Community Benefit Fund Grant Award to Legacy Regiment Boosters in the amount of $2,000
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM LEGACY REGIMENT BOOSTERS IN THE AMOUNT OF $2,000.00 2030 VISION STATEMENT:

This staff report supports the following City Council Goals:
• Goal #1 - Ensure our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations; and • Goal #4 – Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations.

BACKGROUND:

In past fiscal years, the City Council has approved the use of funds for the establishment of the Community Benefits Fund Grant Program. The purpose of the Community Benefits Fund Grant Program is to provide funding for local youth programs, community events, community fee waivers, and be used as an economic development tool for small business development in the City.

For Fiscal Year 2026-27, the City Council has approved the use of $20,000 toward community benefit funded programs and activities.

Various youth and senior program activities have benefited from the Community Benefits Fund including the Foundation of Grand Terrace, the REC Center, several youth sports leagues, and the Friends of the Grand Terrace Library.

Attachment A provides a summary of awarded grants by fiscal year and the recipients of said grants awarded in each fiscal year.

DISCUSSION:

1. Application received from Legacy Regiment Boosters
Legacy Regiment Boosters' mission is to help children at Grand Terrace High School explore their love of music and performing. Our core mission is "no child left behind", so the kids get a true sense of family and inclusion.

Page 260 of 330 ends

Below summarizes the current application submitted by Legacy Regiment Boosters:

Project Title: Legacy Regiment Fall Season 2026
Project Activity: Fall Competition season for the marching band and color guard.

Registration costs for the competitions the kids perform at and maintain equipment and order costumes as needed.

Public Purpose: We give a place for the kids to come and practice and perform their music. The kids also perform at Grand Terrace events giving them a real sense of community and contribution. The kids perform an end of season showcase event that is open to friends, family and local community that do not have the opportunity to attend competitions and get to see all that the kids have achieved throughout the season.

Amount Requested: $2,000.00
Utilization of Funds: Funds will go towards competition fees, costumes, and equipment as needed. Funds also go towards covering fair share amount for families who cannot donate financially due to hardships.

RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the Community Benefit Fund grant application in the amount of $2,000.00 to Legacy Regiment Boosters.

Upon City Council approval, the applicant will comply with the following, if they have not already done so:

1. Issue the City of Grand Terrace an invoice for the grant amount with receipts;

2. Ensure that the City is mentioned/included as a sponsor in any material advertising the activity or event; and

3. Complete a W-9 form for reporting purposes.

Attached is the application received from Legacy Regiment Boosters.

ENVIRONMENTAL IMPACT:

N/A
FISCAL IMPACT:

Funds in the amount of $20,000.00 have been approved for the program and established in the Community Benefits Fund (Fund 61). If approved, the table below will show the balances of each

Page 261 of 330 ends

category remaining in the fund:

FY2026-27 Community Benefits Fund
Fund
No.

Acct.

No.

Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Aug-2026
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Community
Grants
$20,000 $0 $20,000 ($2,000) $18,000
TOTAL $20,000 $0 $20,000 ($2,000) $18,000

Page 262 of 330 ends

Page 263 of 330 ends

Page 264 of 330 ends

Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 TOTAL 2026-27 TOTAL

TO DATE
Proposed
in
Sep-2026 REVISED

YOUTH / SCHOOL ORGANIZATIONS
Grand Terrace Community Basketball $ 1,136 $ - $ - $ 1,450 $ - $ - $ 2,586 $ - $ 2,586 Grand Terrace High School Football Boosters - - - 2,000 2,000 - $ 4,000 - 4,000 Grand Terrace High School Legacy Regiment Boosters - - - 2,000 - - 2,000 2,000 $ 6,000 2,000 8,000 Grand Terrace High School Boys Basketball - - - - 2,000 - 1,040 $ 3,040 - 3,040 Grand Terrace High School Titan Wrestling Team - - - - 1,997 - 2,000 2,000 $ 5,997 - 5,997 Grand Terrace HS Titan Wrestling Booster Club 2,000 $ 2,000 - 2,000 Grand Terrace High School Cheer Booster Club - - - - - - - 2,000 2,000 2,000 $ 6,000 - 6,000 Grand Terrace High School Baseball Booster - - - - - - - - - 2,000 $ 2,000 - 2,000 Grand Terrace Little League 2,000 - 2,000 - - - $ 4,000 - 4,000 Titan Strikers FC - - - - - - - - 500 2,000 $ 2,500 2,000 4,500 Grand Terrace Youth Football & Cheer - 4,000 2,000 - - - 2,000 2,000 $ 10,000 - 10,000 Boy Scout Troop 40 2,000 2,000 $ 2,000 - 2,000
Grand Terrace Tribe Baseball Club 2,000 $ 2,000 - 2,000 Terrace View Elementary PTA 1,000 671 1,517 700 - 1,805 1,725 2,000 - $ 9,418 - 9,418 $ 4,136 $ 4,671 $ 5,517 $ 6,150 $ 5,997 $ 1,805 $ 3,725 $ 7,040 $ 10,500 $ 14,000 $ 61,541 $ 4,000 $ 65,541

NON-PROFIT / SERVICE ORGANIZATIONS
American Cancer Society $ - $ - $ 2,000 $ - $ - $ - $ 2,000 $ - $ 2,000 Drug Alternative Program - 2,000 - - - - $ 2,000 - 2,000 Foundation of Grand Terrace 2,350 2,000 1,830 - - 2,000 2,000 2,000 $ 12,180 12,180 Friends of Grand Terrace Library 3,750 2,000 2,000 4,000 - - $ 11,750 - 11,750 Grand Terrace Lions Club - 620 - - - - $ 620 - 620
Sheriff’s Central Station Explorer Program - - - 2,000 - - $ 2,000 - 2,000 The REC Center 2,187 310 - 3,100 - - $ 5,597 - 5,597
Grand Terrace Cars & Coffee - - - - - 2,000 2,000 1,000 $ 5,000 - 5,000 Christ the Redeemer Catholic Church - - - - - - 310 310 $ 620 620 Grand Terrace Living Word Foursquare Church - - - - - - 2,000 - 1,500 $ 3,500 - 3,500 New City Church - - - - - - - 2,000 $ 2,000 2,000
Grand Terrace Women's Club - - - - - - - - 2,000 2,000 $ 4,000 - 4,000 Grand Terrace Chamber of Commerce 2,000 $ 2,000 - 2,000 Church Of Fire In Christ - - - - - - - - 2,000 $ 2,000 - 2,000 Academy of Champions Figure Skating Team 2,000 2,000 $ 2,000 - 2,000 Family Service Association - - - - 2,000 - - - - $ 2,000 - 2,000 $ 8,287 $ 6,930 $ 5,830 $ 9,100 $ 2,000 $ 4,000 $ 6,310 $ 5,310 $ 9,500 $ 4,000 $59,267 $ - $ 59,267 TOTAL $ 12,423 $ 11,601 $ 11,347 $ 15,250 $ 7,997 $ 5,805 $ 10,035 $ 12,350 $ 20,000 $ 18,000 $ 120,808 $ 4,000 $ 124,808 City of Grand Terrace
Community Benefit Grant Awards
GRANT AWARD HISTORY as of Aug 31, 2026 and Approved & Proposed Applications for Sep 2026

Page 265 of 330 ends

AGENDA REPORT
MEETING DATE: September 8, 2026
TITLE: Community Benefit Fund Grant Award to the Titan Strikers FC in the Amount of $2,000
PRESENTED BY: Christine Clayton, Finance Director
RECOMMENDATION: APPROVE THE COMMUNITY BENEFIT FUND GRANT APPLICATION FROM THE TITAN STRIKERS FC IN THE AMOUNT OF $2,000 TO

SUPPORT PLAYER REGISTRATION, UNIFORMS AND EQUIPMENT
COSTS.
2030 VISION STATEMENT:

This staff report supports the following City Council Goals:
• Goal #1 - Ensure Our Fiscal Viability, through the continuous monitoring of revenue receipts and expenditure disbursements against approved budget appropriations; and • Goal #4 – Develop and Implement Successful Partnerships through productive collaboration with community groups, youth programs and senior organizations.

BACKGROUND:

For Fiscal Year 2026-27, the City Council has approved the use of $20,000 toward community benefit funded programs and activities.

Attachment A provides a summary of awarded grants by fiscal year and the recipients of said grants awarded in each fiscal year.

DISCUSSION:

1. Application received from the Titan Strikers FC
The Ttitan Strikers FC's mission is to provide affordable, inclusive youth soccer opportunities in Grand

Page 266 of 330 ends

Terrace that promote physical fitness, skill development, teamwork, discipline, and community connection while reducing financial barriers for local families.

Below summarizes the current application submitted by the Titan Strikers:

Project Title: Titan Strikers FC Youth Soccer Access & Development Program Project Activity: Titan Strikers FC seeks funding to support affordable youth soccer development program for local players in Grand Terrace.

The program provides structured practices, volunteer coaching, essential soccer equipment, and need-based participation assistance so children can participate regardless of financial circumstances. Funding will help reduce out-of-pocket costs for local families while promoting physical activity, teamwork, confidence, discipline, and community connection.

Public Purpose: This project serves a public purpose by expanding access to organized physical activity for Grand Terrace youth, especially children whose families may face financial barriers to club soccer.

It supports youth health and well-being, builds skills and confidence, encourages teamwork and positive social connection, and strengthens participation in the local community. The program is designed to be inclusive and affordable so more local children can benefit from structured recreation and development.

Amount Requested: $2,000
Utilization of Funds: $1,200 - need-based assistance for required player registration and uniform costs; $500 - shared soccer training equipment such as balls, cones, pinnies, goalkeeper gear, and training aids; $300 - player safety and hydration supplies. Total request: $2,000.

Funds will be used only for direct youth program expenses and not for staff compensation or fundraising/competition prizes.

RECOMMENDATION:

Staff recommends that the City Council:

1. Approve the Community Benefit Fund grant application in the amount of $2,000 to the Titan Strikers FC.

Upon City Council approval, the applicant will comply with the following, if they have not already done so:

1. Issue the City of Grand Terrace an invoice for the grant amount including receipts.

2. Ensure that the City is mentioned/included as a sponsor in any material advertising the activity or event.

Page 267 of 330 ends

3. Complete a W-9 form for reporting purposes.

Attached is the application received from the Titan Strikers FC.

ENVIRONMENTAL IMPACT:

N/A
FISCAL IMPACT:

Funds in the amount of $20,000.00 have been approved for the program and established in the Community Benefits Fund (Fund 61). If approved, the table below will show the balances of each category remaining in the fund:

FY2026-27 Community Benefits Fund
Fund
No.

Acct.

No.

Account
Title
Approved
Budget
Awarded
Grants
Balance
as of
Aug-2026
Proposed
Grant
Awards
Revised
Balance
61 461-
100
Community
Grants
$20,000 $0 $20,000 ($4,000) $16,000
TOTAL $20,000 $0 $20,000 ($4,000) $16,000

Page 268 of 330 ends

CITY OF GRAND TERRACE

COMMUNITY BENEFITS FUND (GT-CBF)
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov

ORGANIZATION INFORMATION
Organization Name:

Organization Mission:

Organization Contact #1: Name: Title:

Mailing Address:

City, State, Zip Code
Phone & E-mail: Phone: E-mail:

Organization Contact #2: Name: Title:

Mailing Address:

City, State, Zip Code
Phone & E-mail: Phone: E-mail:

Have you ever applied for funding through the City’s
Community Benefit FUND (CBH) before? ☐ Yes ☐ No
If yes, please list each time you’ve applied, the outcome, whether you were granted funding or not, the amount your organization originally requested and the amount approved, if any.

Purpose of
Prior Funding Requests
(if any)
Request
Date
Amount
Requested
Amount
Approved
(if any)

1. 2.

3. 4.

5. Date of Application:

Requested Amount:

Titan Strikers FC
To provide affordable, inclusive youth soccer opportunities in Grand Terrace that promote physical fitness, skill development, teamwork, discipline, and community connection while reducing financial barriers for local families.

Byron Bolton Head Coach
22400 Barton Rd Ste 21
Grand Terrace, CA 92313
323-552-8262
Erica Bolton Team Manager
22400 Barton Rd Ste 21
Grand Terrace, CA 92313
310-488-8434
August 11, 2026
$2,000
Tournament Fees - FY2024-25 6/2/2025 $500.00 $500.00
5/28/25 $2,000.00 $2,000.00 Tournament Fees & Uniforms FY25-26

Page 269 of 330 ends

CITY OF GRAND TERRACE

COMMUNITY BENEFITS FUND (GT-CBF)
City of Grand Terrace, 22795 Barton Road, Grand Terrace, CA 92313-5295 www.grandterrace-ca.gov

PROJECT INFORMATION
Project/Activity Title:

Project/Activity Description
(description of event the
organization is seeking
funding for)
Describe how the
project/activity is for a
public purpose and
benefits the residents and
or community of Grand
Terrace
Project/Activity Target
Population:
☐ Youth ☐ Seniors ☐ Women ☐ LowIncome
☐ Businesses ☐ Disabled
Persons
☐ Yes ☐ Entire
Community
Project/Activity Date:

Location of
Project/Activity:

Detailed description of
how the funds will be
utilized.

Negative Impact should
funding not be approved:

Submit completed application to: City of Grand Terrace
City Manager’s Office
22795 Barton Road
Grand Terrace, CA 92313-5295
Attn: Konrad Bolowich
Titan Strikers FC Youth Soccer Access & Development Program Titan Strikers FC seeks funding to support an affordable youth soccer development program for local 2016-age-group players in Grand Terrace. The program provides structured practices, volunteer coaching, essential soccer equipment, and need-based participation assistance so children can participate regardless of financial circumstances. Funding will help reduce out-of-pocket costs for local families while promoting physical activity, teamwork, confidence, discipline, and community connection.

This project serves a public purpose by expanding access to organized physical activity for Grand Terrace youth, especially children whose families may face financial barriers to club soccer. It supports youth health and well-being, builds skills and confidence, encourages teamwork and positive social connection, and strengthens participation in the local community. The program is designed to be inclusive and affordable so more local children can benefit from structured recreation and development.

August 2026 - June 30, 2027
Grand Terrace, CA - local practice and home fields
$1,200 - need-based assistance for required player registration and uniform costs; $500 - shared soccer training equipment such as balls, cones, pinnies, goalkeeper gear, and training aids; $300 - player safety and hydration supplies. Total request: $2,000. Funds will be used only for direct youth program expenses and not for staff compensation or fundraising/competition prizes.

Without this funding, some local youth may be unable to participate because of registration, uniform, and equipment costs. Families would face higher out-of-pocket expenses, potentially reducing enrollment and limiting access to structured physical activity. The team would also have fewer shared training and safety resources available to support an inclusive youth program.

Page 270 of 330 ends

Title 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 2023-24 2024-25 2025-26 2026-27 TOTAL 2026-27 TOTAL

TO DATE
Proposed
in
Sep-2026 REVISED

Page 271 of 330 ends

AGENDA REPORT
MEETING DATE: September 8, 2026
TITLE: Adopt a Resolution amending the City Council and Planning Commission Procedures Regarding Written Public Comment
PRESENTED BY: Konrad Bolowich, City Manager
RECOMMENDATION: STAFF RECOMMENDS THAT THE CITY COUNCIL ADOPT A

RESOLUTION AMENDING THE CITY COUNCIL AND PLANNING

COMMISSION PROCEDURES REGARDING WRITTEN PUBLIC

COMMENT
2030 VISION STATEMENT:

This item supports Goal #5, Engage in Proactive Communication, of the City's Vision 2030 Strategic Plan by utilizing technology to provide public access to written comments, improving transparency, increasing efficiency in public meetings, and ensuring public input remains available to City Council, Planning Commission and community members.

BACKGROUND:

The City Council and Planning Commission have adopted procedures that govern the conduct of their respective meetings. Under current practice, written public comments submitted by email, mail, or hand delivery may be read aloud into the record by the City Clerk during the applicable public comment period upon the request of the commenter.

As the volume and length of written comments vary from meeting to meeting, reading each comment aloud can significantly extend meeting duration and may result in the repetition of information already available to the City Council and the public in written form.

The City currently distributes meeting agendas and supporting materials electronically through its website, providing public access to agenda packets and associated documents. As a result, written public comments can be made available as part of the meeting materials and maintained as part of the official record.

Staff has reviewed the existing procedures and is presenting proposed revisions to the City Council and Planning Commission Procedures to clarify the processing, distribution, and retention of written public comments received for public meetings.

DISCUSSION:

The proposed amendment would continue to allow members of the public to submit written comments by email, mail, or hand delivery for City Council and Planning Commission meetings. Rather than reading written comments aloud during the meeting, comments received by the established deadline would be compiled and distributed to Council Members or Planning Commissioners and made available to the public as part of the meeting materials.

Page 272 of 330 ends

This approach promotes transparency by ensuring that written comments are publicly available as part of the meeting record while reducing the time required to read lengthy submissions during public meetings.

Many local agencies have adopted similar practices by incorporating written comments into meeting materials rather than reading them aloud, particularly as electronic agenda distribution provides broad public access to meeting documents and supporting materials.

PROPOSED PROCEDURE
Under the proposed amendment:

Written public comments received by 12:00 p.m. on the day of the applicable City Council or Planning Commission meeting, including comments submitted by email, mail, and hand delivery, will be compiled by the City Clerk and distributed to the City Council prior to the meeting.

The City Clerk will no longer read written public comments aloud during the meeting.

Written public comments will continue to be maintained as part of the official meeting record and made available for public review. The proposed amendment continues to provide the public with an opportunity to submit comments for City Council consideration while improving meeting efficiency and ensuring that comments remain accessible to elected officials and the public. Staff recommends approval of the proposed amendment to the City Council and Planning Commission Rules of Procedure to read as follows:

Written public comments received by 12:00 p.m. on the day of the meeting, including comments submitted by email, mail, and hand delivery, will be compiled by the City Clerk and distributed to the City Council or Planning Commission prior to the meeting.

Written public comments received after 12:00 p.m. on the day of the meeting may not be distributed to the City Council or Planning Commission prior to or during the meeting but will be included in the post-agenda packet and made available for public review through the City Clerk's Office and on the City's website.

Written public comments submitted by email, mail, or hand delivery will not be read aloud during the meeting. All public comments received before the close of the meeting will be included in the official record.

Members of the public may continue to provide comments in person during the designated Public Comment period or during the consideration of a specific agenda item.

ENVIRONMENTAL IMPACT:

There is no environmental impact associated with the proposed amendment.

FISCAL IMPACT:

There is no fiscal impact associated with the proposed amendment.

Page 273 of 330 ends

CC Reso No. 2026-xx Page 1 of 4 September 8, 2026

RESOLUTION NO. 2026-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

GRAND TERRACE, CALIFORNIA, APPROVING AND ADOPTING

REVISED CITY COUNCIL AND PLANNING COMMISSION

PROCEDURES
WHEREAS, on August 10, 2006, the City Council adopted City of Grand Terrace City Council Procedures, which provides the governing rules of procedure for its meetings; and
WHEREAS, the City of Grand Terrace City Council Procedures have been revised on occasion, with the last revision occurring on May 13, 2025; and WHEREAS, on January 12, 2010, the City Council adopted revised City of Grand Terrace Planning Commission Procedures Handbook, which provides the governing rules of procedure of its meetings; and
WHEREAS, the governing rules of procedure are intended to be easily understandable and implemented to ensure the orderly, expeditious, and efficient transaction of City business consistent with the Brown Act (Government Code § 54950 et seq.); and
WHEREAS, the City Council and Planning Commission accept written public comments submitted by email, mail, and hand delivery for their respective meetings.

Written comments received prior to the meeting are read aloud into the record by the City Clerk during the applicable public comment period; and WHEREAS, as the volume and length of written comments vary from meeting to meeting, reading each comment aloud can significantly extend meeting duration and may result in the repetition of information already available to the City Council, Planning Commission, and the public in written form; and WHEREAS, the City Council wishes to modernize the City’s written public comment process by incorporating written comments into meeting materials rather than reading them aloud during meetings, particularly as electronic agenda distribution provides broad public access to meeting documents and supporting materials; and
WHEREAS, the City Council recognizes that this approach promotes transparency by ensuring that written comments are publicly available as part of the meeting record, and promotes efficiency by reducing the time required to read lengthy submissions during City Council and Planning Commission meetings; and WHEREAS, the City Council desires to approve and adopt a revised version of the City of Grand Terrace City Council Procedures and Planning Commission Procedures Handbook to modify the procedures concerning written public comments for City Council and Planning Commission meetings.

Page 274 of 330 ends

CC Reso No. 2026-xx Page 2 of 4 September 8, 2026

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GRAND

TERRACE, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct and are incorporated herein by this reference.

SECTION 2. The City of Grand Terrace Council Procedures Section 5.4 is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language):

5.4 WRITTEN COMMUNICATION - Unless specifically requested otherwise, the City Manager is authorized to receive and open all mail addressed to the City Council and take any immediate administrative action required between Council meetings, which does not require specific Council action. Any communication requiring Council action will be reported to the Council at the next possible meeting, together with a report and recommendation of the City Manager.

Written public comments received by 12:00 p.m. on the day of the City Council meeting, including comments submitted by email, mail, and hand delivery, will be compiled by the City Clerk and distributed to the City Council prior to the meeting. Written public comments received after 12:00 p.m. on the day of the meeting may not be distributed to the City Council prior to or during the meeting but will be included in the post-agenda packet and made available for public review through the City Clerk's Office and on the City's website.

Members of the public may continue to provide comments in person during the designated Public Comment period or during the consideration of a specific agenda item.

SECTION 3. The City of Grand Terrace Planning Commission Procedures Handbook Section 5.4 is hereby amended as follows (strikethrough represents deleted language while bold italics represents added language):

5.4 WRITTEN COMMUNICATION - Unless specifically requested otherwise, the Community and Economic Development Director is authorized to receive and open all mail addressed to the Planning Commission and take any immediate administrative action required between Planning Commission meetings, which does not require specific Commission action. Any communication requiring Commission action will be reported to the Commission at the next possible meeting, together with

Page 275 of 330 ends

CC Reso No. 2026-xx Page 3 of 4 September 8, 2026

a report and recommendation of the Community and Economic Development Director.

Written public comments received by 12:00 p.m. on the day of the Planning Commission meeting, including comments submitted by email, mail, and hand delivery, will be compiled by the Planning Secretary and distributed to the Planning Commission prior to the meeting. Written public comments received after 12:00 p.m. on the day of the meeting may not be distributed to the Planning Commission prior to or during the meeting but will be included in the post-agenda packet and made available for public review through the City Clerk's Office and on the City's website.

Members of the public may continue to provide comments in person during the designated Public Comment period or during the consideration of a specific agenda item.

SECTION 4. Staff is directed to communicate the adoption of the revised “City of Grand Terrace City Council Procedures” and revised “City of Grand Terrace Planning Commission Procedures” to all City Committees, Boards, and Commissions.

SECTION 5. Staff is directed to post the revised “City of Grand Terrace City Council Procedures” and revised “City of Grand Terrace Planning Commission Procedures” on the City’s Website.

SECTION 6. The City Clerk shall certify to the adoption of this resolution, which, shall in turn, have immediate effect.

Page 276 of 330 ends

CC Reso No. 2026-xx Page 4 of 4 September 8, 2026

PASSED, APPROVED AND ADOPTED by the City Council of the City of Grand Terrace, California, at a regular meeting held on the 8th day of September 2026.

___________________________
Bill Hussey
Mayor
ATTEST:

Daysi Alcocer
City Clerk
APPROVED AS TO FORM:

Adrian Guerra
City Attorney

Page 277 of 330 ends

City of Grand Terrace
Council Procedures
Adopted August 10, 2006
Revised 01/13/2015, 06/25/2019, 05/25/2021, 09/27/2022, 10/10/23, and 5/13/2025

Page 278 of 330 ends

TABLE OF CONTENTS

MEETINGS

1.1 Regular Meetings...............................................................................................4

1.2 Adjourned Meetings ...........................................................................................4

1.3 Special Meetings................................................................................................4

1.4 Emergency Meetings........................................................................................4

1.5.Closed Sessions-Matters of Discussion ............................................................4

1.6 Closed Session-Report of Action/Statement of Reasons ..................................5

1.7 Quorum ..............................................................................................................5

1.8 Meeting End Time ............................................................................................5

ORDER OF BUSINESS

2.1 Agenda .....................................................................................................................5

2.2 Requests for Future Agenda Items by the Public …..........................................7

2.3 Call to Order…… ...............................................................................................7

2.4 Roll Call..............................................................................................................7

2.5 Absence of City Clerk.........................................................................................7

2.6 Preparation/Approval of Minutes........................................................................8

2.7 Public Hearings..................................................................................................8

2.8 Resolutions...............................................................................................................9

2.9 Ordinances ...............................................................................................................9

2.10 Urgency Ordinances (Emergency....................................................................10

2.11 Consideration of Items not on the City Council Agenda ..................................10

2.12 Adjournment ...........................................................................................................10

III PRESIDING OFFICER

3.1 Presiding Officer.................................................................................................10

3.2 Participation of Presiding Officer........................................................................11

3.3 Question (Motion) to be Stated.........................................................................11

3.4 Signing of Document..........................................................................................11

3.5 Maintenance of Order.......................................................................................11

3.6 Authority to Sign Resolutions of Support..........................................................11

IV RULES, DECORUM, AND ORDER

4.1 Points of Order...................................................................................................11

4.2 Decorum and Order - Council Members............................................................12

4.3 Decorum and Order – Employees .....................................................................12

4.4 Decorum and Order – Public .............................................................................12

4.5 Personal Interest...............................................................................................14

4.6 Limitation of Debate ...........................................................................................14

4.7 Dissent and Protest............................................................................................14

4.8 Procedures and Rule .........................................................................................14

4.9 Sergeant at Arms .............................................................................................14

4.10 Meeting Disruptions........................................................................................14

4.11 Enforcement ...................................................................................................14

V ADDRESSING THE COUNCIL

5.1 Manner of Addressing the Council ....................................................................20

5.2 Time Limitation...................................................................................................21

5.3 Addressing the Council After Motion is Made...................................................21

5.4 Written Communication .....................................................................................21

Page 279 of 330 ends

VI MOTIONS

6.1 General Procedure of Acting on Agenda Items ..............................................21

6.2 Processing of Motions. ......................................................................................22

6.3 Division of Motion ..............................................................................................22

6.4 Order of Motions ................................................................................................22

6.5 Particular Motions, Purpose, and Criteria..........................................................22

VII VOTING

7.1 Voting Procedure ...............................................................................................23

7.2 Voting........................................................................................................................23

7.3 Failure to Vote....................................................................................................23

7.4 Reconsideration .................................................................................................24 VIII ROSENBERG’S RULES OF ORDER .........................................................................25

Page 280 of 330 ends

4 I

MEETINGS
The Ralph M. Brown Act, commencing at Government Code Section 54950 et seq., (“Brown Act”) governs the meetings of the City Council. Except for very limited circumstances, the Brown Act requires that all City Council meetings be conducted in open session.

1.1 REGULAR MEETINGS. The Regular City Council Meetings are held on the second and fourth Tuesday of every month, beginning at 6:00 p.m.

1.2 ADJOURNED MEETINGS. Any regular or adjourned meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting.

1.3 SPECIAL MEETINGS. A special meeting may be called at any time by the Presiding Officer of the legislative body of a local agency, or by a majority of the members of the legislative body, by delivering written notice to each member of the legislative body and to each local newspaper of general circulation and radio or television station requesting notice in writing. The notice shall be delivered personally, by fax or e-mail or by any other means and shall be received at least 24-hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted or discussed. No other business shall be considered at these meetings by the legislative body. The written notice may be dispensed with as to any member who at, or prior to, the time the meeting convenes files with the clerk or secretary of the legislative body a written waiver of notice. The waiver may be given by telegram, fax or e-mail. The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes.

The call and notice shall be posted at least 24 hours prior to the special meeting in a location that is freely accessible to members of the public.

1.4 EMERGENCY MEETINGS. In the case of an emergency situation involving matters upon which prompt action is necessary due to the disruption or threatened disruption of public facilities, a legislative body may hold an emergency meeting without complying with either the 24-hour notice requirement or the 24-hour posting requirement of Government Code Section 54956, or both of the notice and posting requirements.

1.5 CLOSED SESSIONS - MATTERS OF DISCUSSION. Any matter proposed to be considered in closed session must appear on the posted agenda unless added on an emergency basis in the same manner as required for items on the open agenda. Closed session item descriptions shall generally comply with Government Code Section 54954.5. Following the conclusion of closed session, any action taken shall be reported in open session if required by Government Code Section 54957.1. All meetings of the Council shall be open to the public; however, the Council may hold Closed Sessions, from which the public may be excluded, for consideration of the following subjects:

Page 281 of 330 ends

5 a. Pending litigation;
b. Threatened or anticipated litigation against the local agency; c. Commencement of litigation;
d. Real estate negotiations;
e. Public Employment; and
f. Labor Negotiations

1.6 CLOSED SESSIONS - REPORT OF ACTION/STATEMENT OF REASONS.

Any matter proposed to be considered in closed session must appear on the posted agenda unless added on an emergency basis in the same manner as required for items on the open agenda. Closed session item descriptions shall generally comply with Government Code Section 554954.5. Following the conclusion of closed session, any action taken shall be reported in open session if required by Government Code Section 54957.1. Prior to, or after, a Closed Session, the Council shall state the general reason, or reasons, for the Closed Session. The Council may consider only those items covered in the statement.

1.7 QUORUM. A majority of the Council (three members) shall be sufficient to conduct business. In the absence of a majority of the Council Members from a regular or adjourned meeting, the City Clerk may declare the meeting adjourned to a stated day and hour.

Motions may be passed by a 2-1 vote if only three Members are present.

However, the following matters require a minimum of three affirmative votes:
a. Ordinances (emergency/urgency ordinances require four affirmative votes); b. Resolutions;
c. Orders for payment of money;
d. Selection of Officers (exclusive of Presiding Officer).

1.8 MEETING END TIME. Except as to matters discussed in closed session in compliance with the Brown Act, City Council meetings shall conclude at 10:00 P.M.

If the City Council desires to continue after 10:00 P.M., then a motion may be made to extend the meeting after 10:00 P.M., provided that such a motion shall specify the proposed meeting end time and shall require a second (e.g., “I move to extend the meeting end time to 11:00 P.M.”). This motion shall require approval of a majority of the City Council members then voting in order to pass.

ORDER OF BUSINESS

2.1 AGENDA. The order of business of Council meetings will be listed in the Agenda prepared by the City Clerk. The Council will follow the order of business in the prepared Agenda; items of general, or special, interest may be taken out of order by the Chair or by a majority vote of the Council.

Page 282 of 330 ends

6 a. Consent Calendar. Consent Calendar items are considered by Council to be routine and noncontroversial and will all be enacted by one motion in the form listed. There will be no separate discussion of these items prior to the time the Council votes on the motion to adopt unless members of the Council, Staff, or the public request specific items be removed from the Consent Calendar for separate action. The Check Register will routinely appear on the Consent Calendar.

Any Council Member may request that an item be removed from the Consent Calendar. Removed items will be heard immediately after approval of the remaining items on the Consent Calendar or later in the meeting. If a Council Member removes an item from the Consent Calendar, then he or she shall have the responsibility to make a motion on the item (e.g., a motion to approve, deny, continue, etc.).

No request for funds from the City may be considered on Consent Calendar.
b. Public Comment. This is the opportunity for members of the public to comment on any items not appearing on the regular agenda. Because of restrictions contained in California Law, the City Council may not discuss, or act on, any item not on the agenda, but may briefly respond to statements made or ask a question for clarification. The Chair may also request a brief response from staff to questions raised during public comment or may request a matter be agendized for a future meeting.

Public Comment shall be placed on the agenda immediately after conducting Roll Call.
c. Requests for Future Agenda Items by City Council. At this time, the City Council may propose items for discussion and/or action at a future duly agendized City Council meeting. A consensus of a majority of the quorum is required to place an item on a future agenda.
d. Public Comment on Agenda Items. Members of the public will be given an opportunity to address items on the agenda, before action is taken on the items, by filing out a speaker card indicating their desire to speak on a specific agenda item.
e. City Council Communications. This section shall be placed at the end of the Council Agenda, but immediately before the “City Manager Communications” section. This is an opportunity for the Mayor and Council Members to report on their activities and the actions of the Committees

Page 283 of 330 ends

7 upon which they sit and to bring a matter to the attention of the full Council and staff. When a Council Member travels at the City’s expense serving as a representative of the City at a committee meeting or conference, the Council Member must provide an update report on that activity at the next Council meeting. Any matter that was considered during the public hearing portion is not appropriate for discussion in this section of the agenda. NO ACTION CAN BE TAKEN AT THIS TIME.
f. City Manager Communications. This is an opportunity for the City Manager to make any City-related announcements to the Council and members of the public.

2.2 REQUESTS FOR FUTURE AGENDA ITEMS BY THE PUBLIC. Any request to have an item placed on a future agenda must be made in writing and submitted to the City Clerk’s office. The City Clerk will provide copies of the request to Council Members prior to the next Council meeting; however, it is the City Manager's, or majority of Council's, discretion whether to place the item on the next regular Agenda.

2.3 CALL TO ORDER. The meeting of the Council shall be called to order by the Chair or, in his/her absence, the Vice Chair. (See Section 3.1 for absence of Chair and Vice Chair.) In the absence of all Council Members, the City Clerk shall call the meeting to order and declare the same adjourned to a stated day and hour. The meetings will be opened with invocation and the Pledge of Allegiance.

2.4 ROLL CALL. A roll call of Chair and Council Members will be conducted by the City Clerk, who enters the names of those present and those absent in the Minutes.

2.5 ABSENCE OF CITY CLERK. If the City Clerk is absent from a Council meeting, the Deputy City Clerk acts in the Clerk's behalf. If there is no Clerk or Deputy present, the Chair shall appoint a Council Member to serve as City Clerk Pro Tempore (Gov’t Code § 36804).

2.6 PREPARATION/APPROVAL OF MINUTES. It is the City Clerk's responsibility to maintain a record (Minutes) of Council meetings. The Clerk shall have exclusive responsibility for preparation of the Minutes, and any directions for changes in the Minutes may be made only by Council action.

In order to maintain a full and true Minute record, the Minutes shall consist of a clear and concise statement of each and every Council action including motions made and the vote thereon. Items may be included if considered to be particularly relevant or otherwise necessary by the Clerk. Action Minutes will be taken of all City Council meetings (Regular, Special; Emergency) by the City Clerk, or designee. Any Council Member may request a statement be included in the Minutes by indicating "for the record."

Page 284 of 330 ends

8 The Minutes shall also include hyperlinks to allow access to staff reports, attachments and any presentation materials (e.g., PowerPoint presentations) presented to the City Council.

2.7 PUBLIC HEARINGS. It is the policy of the Council to assure that the due process rights of all persons are protected during City hearings. A “quasi-judicial” hearing is a hearing that requires a higher level of procedural due process because of the potential impact on life, liberty or property). Usually, quasi-judicial hearings involve a single parcel of land and apply facts and evidence in the context of existing law.

Findings must be stated to explain the evidentiary basis for the Council’s decision.

The following procedure is suggested for conducting public hearings in which there is an applicant (e.g., land use applications:
a. Chair states the Public Hearing Item.
b. Announcement of any ex parte communications, conflicts of interest, and/or recusals.
c. Staff Presentation and recommendation on the Public Hearing Item. d. Council asks questions of Staff.
e. Open the Public Hearing.

1. Applicant’s presentation on the Public Hearing Item.

2. Council asks questions of the Applicant.

3. Public Testimony in favor and against the Public Hearing Item.

4. Applicant’s rebuttal.
f. Close the Public Hearing.
g. Council deliberates on the Public Hearing item.
h. Council votes.

The following procedure is suggested for conducting public hearing in which there is no applicant (e.g., a City-initiated change to the Development Code):
a. Chair states the Public Hearing Item.
b. Announcement of any ex parte communications, conflicts of interest, and/or recusals.
c. Staff Presentation and recommendation on the Public Hearing Item. d. Council asks questions of Staff.

Page 285 of 330 ends

9 e. Open the Public Hearing to allow public testimony in favor and against the Public Hearing Item.
f. Close the Public Hearing.
g. Council deliberates on the Public Hearing Item.
h. Council votes on the item.

Council Members should also refrain from asking questions or, in any way, interfere with the “public testimony” portion of the Public Hearing section.

2.8 RESOLUTIONS
Resolutions Not Prepared in Advance of a City Council meeting: When a resolution has not been prepared in advance of a City Council meeting, the procedure shall be to instruct the City Attorney to prepare a resolution for presentation at the next Council Meeting.

Urgency Resolutions: In matters of urgency, a resolution may be presented verbally, with specific instructions to the City Attorney and staff for written preparation of the urgency resolution. After the resolution has been verbally stated, the resolution may be adopted by three affirmative votes. Urgency resolutions shall be avoided except when absolutely necessary.

2.9 ORDINANCES
Consent Calendar Agenda Item #1, on the City Council agenda shall waive full reading of all ordinances on the City Council agenda.

Council will approve the introduction, or first reading, of the ordinance, by title only and if approved, the adoption and second reading will be scheduled for the following Council meeting.

The first reading of a proposed ordinance will be placed under the “New Business” or “Public Hearing” sections of the agenda pursuant to applicable law. The second reading of a proposed ordinance will be placed on the Consent Calendar except as otherwise required by applicable law.

With the exception of urgency (emergency) ordinances, no ordinance shall be adopted by the Council on the date of introduction, nor within five days thereafter, nor at any time other than a regular or adjourned regular meeting. An ordinance must be adopted, at its second reading, by at least three affirmative votes, and becomes effective 30 days thereafter (an urgency ordinance requires a minimum of four affirmative votes and becomes effective immediately, Ref: Sec. 2.10).

If an ordinance is altered after first reading, a motion for an amended first reading

Page 286 of 330 ends

10 is required. The ordinance shall not be considered for adoption until five days thereafter. Correction of a typographical or clerical error does not constitute alteration of the ordinance.

2.10 URGENCY ORDINANCES (EMERGENCY). An ordinance which is necessary to go into effect immediately and requires a four-fifths vote to do so. It is required, however, to be on the regular posted City Council agenda.

2.11 CONSIDERATION OF ITEMS NOT ON THE CITY COUNCIL AGENDA. No matters, other than those appearing on the Agenda, will be acted upon by the City Council, except matters which are deemed to be of an emergency nature requiring action prior to the next regular meeting and which arose after the posting of the Agenda. Adding such items requires a four-fifths vote of the City Council.

2.12 ADJOURNMENT. Adjournment of the meeting to the next regular meeting does not require a motion. A motion is required to adjourn a meeting to an adjourned meeting specifying the date, time, and place of said adjourned meeting.

III

PRESIDING OFFICER

3.1 PRESIDING OFFICER. The Chair shall be the Presiding Officer at all meetings of the Council. In the absence of the Chair, the Vice Chair shall preside. In the absence of both the Chair and Vice Chair, the Council shall elect a temporary Presiding Officer to serve until the arrival of the Chair or Vice Chair, or until adjournment.

The terms "Presiding Officer," "Mayor," and "Chair" shall be used interchangeably within this manual.

3.2 PARTICIPATION OF PRESIDING OFFICER. The Presiding Officer is, primarily, responsible for the conduct of the meeting; may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all Council Members; and shall not be deprived of any such rights and privileges.

3.3 QUESTION (MOTION) TO BE STATED. The Presiding Officer shall verbally restate each motion immediately prior to calling for the vote. Following the vote, the City Clerk shall announce whether the motion carried or was defeated. In cases where the action of the Council may be unclear for those in the audience, the Chair shall summarize the action of the Council before proceeding to the next item of business.

3.4 SIGNING OF DOCUMENT. Subject to Council policy, the Chair shall sign ordinances, resolutions, and contracts approved by the Council at meetings at which he/she is in attendance. In the event of his/her absence, the Vice Chair

Page 287 of 330 ends

11 shall sign all such documents approved and adopted by Council.

3.5 MAINTENANCE OF ORDER. The Chair is responsible for the maintenance of order and decorum at all times. No person shall be allowed to speak who has not first been recognized by the Chair. All questions and remarks shall be addressed to the Chair.

3.6 AUTHORITY TO SIGN LETTERS OF SUPPORT. The Mayor is authorized to respond to requests for support by the League of California Cities, the California Joint Powers Insurance Authority, a legislative office, and various private business entities relating to the respective organization’s position on legislation before the State legislature or the voters by signing a letter in support on behalf of the City Council, without a formal vote of the City Council. Prior to signing the aforementioned letter of support, the request for support from League of California Cities, the California Joint Powers Insurance Authority, a legislative office, and/or private business entity shall be distributed to all members of the City Council.

Unless the Mayor or City Manager receives a request from a Council member to place the request for support on a council agenda within seventy-two hours of the aforementioned documents being sent, the Mayor may sign the requested letter of support and cause it to be returned to the League of California Cities, the California Joint Powers Insurance Authority, the legislative office, and/or private business entity.

In instances of urgency legislation, requiring a city response in less than 72 hours and where the City Council cannot otherwise convene, the City Manager (or Mayor) may sign a letter of support for the proposed legislation provided that it aligns with the City Council’s stated goals and policies for the City.

RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER. The Presiding Officer shall determine all Points of Order subject to the right of any Council Member to appeal to the Council. If any appeal is taken, the question shall be in the following form: “Shall the decision of the Presiding Officer be sustained?" In this event, a majority vote shall govern and conclusively determine such question of order.

Page 288 of 330 ends

12 4.2 DECORUM AND ORDER – COUNCIL MEMBERS

1. Every Council Member desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine himself/herself to the question under debate.

2. Every Council Member desiring to question the administrative staff shall address questions to the City Manager or City Attorney, who shall be entitled to either answer the inquiry or designate a member of staff for that purpose.

3. A Council Member who is recognized to speak by the Presiding Officer shall not be interrupted except in the following circumstances: (i) a point of order is raised by another Council Member; or (ii) the recognized Council Member yields to questions from another Council Member.

4. A Council Member who is called to order while speaking shall cease speaking until the question of order is determined. If ruled to be not in order, the Council Member shall remain silent or shall alter the remarks so as to comply with rules of the Council.

5. The Chair and Council Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities.

6. Any Council Member may move to require the Chair to enforce the rules, and the affirmative vote of a majority of the Council shall require the Chair to so act.

4.3 DECORUM AND ORDER – EMPLOYEES. Members of the Administrative staff and employees of the City shall observe the same rules of procedure and decorum applicable to members of the Council. The City Manager shall ensure that all City Employees observe such decorum.

Any Staff member, including the City Manager, desiring to address the Council shall first be recognized by the Chair. All remarks shall be addressed to the Chair, and not to anyone individual Council Member or public member.

4.4 DECORUM AND ORDER – PUBLIC. The City Council, elected by the public, must be free to discuss issues confronting the City in an orderly environment. a. Any member of the public who engages in disorderly behavior that actually disrupts, disturbs or otherwise impedes the orderly conduct of any City Council meeting shall, upon an order by the Presiding Officer or a majority of the City Council, be barred from further audience before the City Council during that meeting, pursuant to the provisions of subsection (c), below. b. Disorderly behavior under subsection (a) may include, but is not limited to, the following:

Page 289 of 330 ends

13 1. Speaking without being recognized by the Presiding Officer.

2. Continuing to speak after the allotted time has expired.

3. Speaking on an item at a time not designated for discussion by the public of that item.

4. Throwing objects.

5. Clapping, booing, or making any other noises that disrupt the meeting.

6. Speaking on an issue that is not within the jurisdiction of the City Council.

7. Attempting to engage the audience rather than the City Council.

8. Refusing to modify conduct after being advised by the Presiding Officer that the conduct is disrupting the meeting or disobeying any other lawful order of the Presiding Officer or a majority of the City Council c. Enforcement. The rules of conduct while addressing the City Council set forth above shall be enforced in the following manner:

1. Call to order and warning to desist. Whenever practicable, the Presiding Officer or a majority of the City Council shall give a warning to the person who is breaching the rules of conduct to be orderly and to comply with the rules of conduct hereunder. Such a warning shall articulate the rule of conduct being violated and the manner in which the person must comply.

A warning shall not be necessary when it would not be effective under the circumstances, including when, but not limited to, the disturbance is such that the warning cannot be heard above the noise, or the conduct of the person or persons constitutes an immediate threat to public safety, such as the throwing of objects or specific threats of harm and the apparent, present ability to carry out such threats. A warning shall also not be necessary when an individual violates the rules of conduct more than once during a Council meeting, or continuously violates the rules of conduct Council meeting after Council meeting.

2. Order barring person from meeting. A person who engages in disorderly behavior shall be barred from the remainder of that council meeting by the Presiding Officer or a majority of the City Council when that person:
(i) continues the disorderly behavior after receiving a warning pursuant to subsection (c)(1); (ii) ceases the disorderly behavior upon receiving a warning pursuant to subsection (c)(1), but later in the same council meeting resumes such disorderly behavior; or (iii) engages in disorderly behavior and no warning is practicable under the circumstances, pursuant to subsection (c)(1).

The continuation of disorderly behavior after receiving a warning, repeated disorderly behavior during a Council meeting, disorderly behavior at Council meeting after Council meeting, or disorderly behavior that is so significant that a warning cannot be given,

Page 290 of 330 ends

14 constitutes the type of behavior that actually disrupts, disturbs or otherwise impedes the orderly conduct of a City Council meeting.

3. Removal. If the person barred from the meeting does not voluntarily remove him/herself upon being instructed to do so by the Presiding Officer or a majority of the City Council, the Presiding Officer or the majority of the City Council may direct the sergeant-at-arms to remove that person from the Council Chamber.

4.5 PERSONAL INTEREST - No Council Members prevented from voting by legal conflict of interest shall remain at the Council dais during the debate and vote on any such matter. In the event of such conflict, the Council Members shall state for the record the basis for the conflict of interest and leave the Council dais prior to the commencement of discussion of the issue.

4.6 LIMITATION OF DEBATE - No Council Member shall be allowed to speak more than once upon anyone subject until every other Council Member choosing to speak has spoken. Merely asking a question or making a suggestion is not considered as speaking.

4.7 DISSENT AND PROTEST - Any Council Member shall have the right to express dissent from, or protest to, any action of the Council and request that the reason be entered into the Minutes.

4.8 PROCEDURES AND RULES - In a rule to govern a point of procedure, Rosenberg’s Rules of Order shall govern, unless there is a conflict between the rules set forth herein in Sections 1.1 through 7.4, at which point Sections 1.1 through 7.4 shall govern.

4.9 SERGEANT AT ARMS – The assigned Deputy of the San Bernardino County Sheriff’s Department who attends the City Council Meeting is designated the Sergeant of Arms.

4.10 MEETING DISRUPTIONS – In the event that there is a disruption that results in the Council not being able to conduct its business, the Chair may immediately recess the meeting for a defined period of time. In the event that the disruption continues in a manner that prevents the Council from conducting its business after reconvening, then the Chair may order the Sergeant-at-Arms to remove the disruptive members of the public from the Council Chambers.

4.11 ENFORCEMENT – In order for the public to maintain a reasonable modicum of reliance upon the rules and regulations of a civil administration whose purpose it is to provide necessary services and protect the freedom of the governed, it is necessary for elected and appointed representatives to conduct the public business in accordance with established oaths, protocols, standards, policies, rules, resolutions, and laws. While ordered discussion and debate is a necessary product of communication between the public and their representatives to ensure

Page 291 of 330 ends

15 the needs of the community are properly served, no real purpose may be served in an atmosphere of chaos. Therefore, the violation of civil administration, albeit the nature of which is largely self-enforced, must carry certain consequences to remind parties that disorder contravenes progress and the fruit that proper behavioral procedure yields.
a. For the purposes of this Section 4.11, the following definitions apply unless context dictates otherwise:
“Legislative Body” shall mean the City Council, its boards, commissions, and committees as applicable.
“Member” shall mean a member of the Legislative Body as applicable. b. Oath of Office
Tradition dictates the espousal of certain conventions that bear historical and moral significance in the hearts of generations. Oaths are intended to impress upon the mind of the swearer a sense of gravity appurtenant to vesting oneself in selfless service for the benefit of others. The following Oath of Office is consistent with that provided under Article XX of the California Constitution and is in similar form to that which has been voiced since the First United States Congress of 1789, and fulfills the spirit of Article VI of the United States Constitution and the Judiciary Act of 1789. “I, ___________, do solemnly swear (or affirm) that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter, so help me God.”
The phrase “so help me God” in the above shall be optional. Failure to state the phrase “so help me God” shall not affect an individual’s ability to hold office. c. Acceptable Code of Conduct
Incident to the Oath of Office is an Acceptable Code of Conduct, because to simply swear to defend is insufficient. A Member cannot be responsible for that which he or she is not aware. Cohesive conduct and order among Members are necessary elements of parliamentary procedure when conducting public business. When conducting business under color of authority, or representing their Legislative Body in general, Members shall comply with the Acceptable Code of Conduct which requires Members to do the following:

1. Read and examine the agenda, agenda packet materials, appurtenant reference documents, and exhibits in preparation for the public

Page 292 of 330 ends

16 meeting.

2. Respect the order of the agenda and meeting format.

3. Perform to the best of my ability to represent the interests of his or her constituents.

4. Maintain an impartial and open mind throughout the process.

5. Recuse himself or herself in the event of conflicts of interest.

6. Contribute his or her best effort to maintain order and foster trust.

7. Speak in restrained tones to encourage civility.

8. Address a topic only when granted the floor by the Chair.

9. Restrict his or her comments to the subject at hand.

10. Avoid discussion on topics that have not been noticed on the agenda.

11. Exercise common courtesy and decorum when dealing with fellow Members, City staff, and the general public.

12. Avoid bullying, pursing personal attacks, engaging in character assassination, or indulging in verbal insults against his or her colleagues, staff or the public.

13. Support freedom of expression that is absent disruptive intent.

14. Attend all necessary meetings and workshops.

15. Provide proper advance notice in the event of an emergency that might affect his or her ability to attend meetings.

16. Foster participation in the process, facilitate discussion, and promote good decision making.

17. Form a basic understanding of correct parliamentary procedure and operate subject to the premise that the majority rules.

18. Proceed efficiently, fairly, and effectively.

19. Respect the chain of authority and refuse to circumvent the City Manager.

20. Comply with all laws, including the laws of the City of Grand Terrace.

Page 293 of 330 ends

17 d. Censure of Legislative Body Members

1. General
A violation of any condition of office as specified within the Oath of Office, the Acceptable Code of Conduct, or established protocols, standards, policies, rules, resolutions, and laws, by any sitting Member, shall constitute grounds for progressively stronger admonishment, ultimately leading to public censure by the City Council.

However, it should be noted that the aim of admonishment is not punitive. The aim of admonishment is to enable good people to pause and reflect. Therefore, a Member may not be made the subject of a motion for censure vote without first being given notice of the violation and an opportunity to correct the violation, if it can reasonably be corrected. For the purposes of participation in local governance, one must assume the best in each other, and a common foundation constitutes the best path to civil and productive discourse. In order to model unity, as well as civility, Members should treat each other and members of the public with dignity and respect.

2. Who May file a Statement of Charges
A sitting City Council member may initiate corrective action regarding the behavior of a fellow sitting City Council member by initiating the censure process described in this Section 4.11.

Furthermore, a sitting City Council member may initiate corrective action by the censure process described in this Section 4.11 against any sitting member of any City board, commission, or committee. For example, a sitting City Council member may initiate corrective action against a sitting member of the City’s Planning Commission/Site and Architectural Review Board. However, members of City boards, commissions, or committees may not initiate any corrective action pursuant to this Section X against any City Council members, because such boards, commission, and committees are subordinate to the City Council.

3. Censure Procedure
Procedures. Censure of a Member shall proceed as follows:
(i) Opportunity to Correct. To initiate the process, a charging Member shall first provide a charged Member notice of the alleged violation. The charged Member shall be provided an opportunity to correct such alleged violation, if it can reasonably be corrected.
(ii) Statement of Charges. If the charged Member does not correct the alleged violation, then a Statement of Charges shall be prepared and delivered by the charging Member to the charged

Page 294 of 330 ends

18 Member, with a conformed copy delivered concurrently to the City Clerk and other Members. The charging Member shall also concurrently provide a proof of service of the Statement of Charges to the charged Member, the City Clerk, and other Members. In the case of a City Council member delivering a Statement of Charges to a Member of a City board, commission, or committee, then such Statement of Charges and proof of service shall be delivered to the charged Member, the City Clerk, other City Council members, and other members of the relevant board, commission, or committee. A proper Statement of Charges shall be served as provided above a minimum of 10 days prior to the meeting when the motion for censure shall be made, and shall include:

A. The specifics of the violation (including the rule,
regulation, law, etc. that was violated), and
B. A statement of the date, place, and time of the
occurrence, and
C. A description of the unsatisfactory behavior.
(iii) Response to Statement of Charges. The charged Member may respond to the Statement of Charges in writing within seven (7) days after delivery of the Statement of Charges by delivering it to the charging Member, with a conformed copy delivered concurrently to the City Clerk and other Members. The charged Member shall also concurrently provide a proof of service of the Response to Statement of Charges to the charging Member, City Clerk and other Members. In the case of a City Council member delivering a Statement of Charges to a Member of a City board, commission, or committee, then such response and proof of service shall be delivered to the charging Member, the City Clerk, other City Council members, and other members of the relevant board, commission, or committee. The charged Member may also choose to defer a written response in favor of a verbal response at the hearing on the motion for censure.

Nothing herein shall prevent a charged Member to respond both in writing and at the hearing on the motion for censure. (iv) Hearing of Motion for Censure. The motion for censure shall be heard at the first regular meeting of the City Council ten (10) days after the Statement of Charges is served upon the charged Member and City Clerk. A continuance is allowed only if any City Council member is absent. The hearing shall adhere to the following the general process:

A The Chair (or, if absent or is the charged Member, then

Page 295 of 330 ends

19 the Vice Chair) shall conduct the hearing in open session.

B The charging Member shall read the Statement of
Charges and may present witnesses and evidence.

C The charged Member may rebut and may present
witnesses and evidence.

D Members of the public may comment on the Statement
of Charges and any witnesses and evidence presented.

E The remaining City Council members may
address/comment on the charges.

F A motion for censure may be made.

G The City Council deliberates on the motion for censure and votes on the same.

Motion for Censure - Consideration and Passage. Motion for censure passage requires a majority vote of the City Council in open session. If the Statement of Charges includes multiple charges, then the City Council may consider and vote upon each charge individually. If the motion for censure or a particular charge fails to obtain a majority vote, no new motion on the same grounds may be commenced against the same Member for a period of one (1) year.

If the motion for censure passes, then the motion for censure and Statement of Charges shall become a part of the public record and record of proceedings. The motion for censure and Statement of Charges shall be disclosable pursuant to the California Public Records Act.

Request for Defense or Indemnification. When evaluating a request for defense or indemnification made by a censured Member in litigation arising from the censured conduct, the record of the censure shall be considered by the City Council, but shall not be determinative. Failure of the City Council to censure the conduct of a Member does not constitute waiver of the City Council’s right to refuse to indemnify or defend the Member in an action.

4. Grounds for Censure
The basis for a motion of censure under this Section 4.11 may include, but are not limited to, the following acts by a Member:
(i) Serial unexcused absences of three or more from his or her regular Legislative Body meetings.
(ii) Violating laws and regulations relating to conflicts of interest.

Page 296 of 330 ends

20 (iii) Actions taken against established Legislative Body policy or the Grand Terrace 2030 Vision (as may be amended).
(iv) Harassment.
(v) Creating a hostile work environment.
(vi) Any violation of federal, State, or local laws, rules, regulations, or ordinances, including applicable laws relating to conflict of interest and any City laws, rules, regulations, or ordinances. (vii) Violation of the Acceptable Code of Conduct or the Oath of Office.
e. Removal from Office

1. City Council
While City Council members may censure one another as provided above, the City Council may not remove a sitting Council Member from office. State law provides the sole mechanisms for removal from office for City Council members.

These include:
(i) A Recall Petition submitted by members of the public pursuant to Cal Const. Art II, §19 and Elections Code Sections 11000- 11386.
(ii) The seat becomes vacant pursuant to Government Code Section 1770.
(iii) Quo Warranto proceedings pursuant to Code of Civil Procedure Section 803 brought or authorized by the Attorney General to challenge the right to hold a particular office (this can work in tandem with Government Code Section 1770).
(iv) Removal proceedings pursuant to Government Code Section 3060 for certain kinds of misconduct (initiated by grand jury/district attorney).

2. Appointed Members of City Boards, Commissions, and Committees Members of City boards, commissions, and committees who are appointed by the City Council serve at the pleasure of the City Council and may be removed at any time, with or without cause, by the City Council. Without limitation, the City Council may use any of the Grounds for Censure (including violations of the Acceptable Code of Conduct) set forth above as a basis for removal with cause.

Page 297 of 330 ends

21 ADDRESSING THE COUNCIL

5.1 MANNER OF ADDRESSING THE COUNCIL - Any person desiring to address the Council shall fill out a request to speak form and wait to be recognized by the Chair, and after being recognized shall proceed to the podium, or microphone.

Such persons are requested to state for the record his or her name and address.

Remarks are to be limited to the subject under discussion.

5.2 TIME LIMITATION - Any public member addressing the Council shall limit his or her address to three (3) minutes. The Chair or a Council Member may move to extend the time limitation which shall be extended upon a majority vote of the Council. When any group of persons wishes to address the Council on the same subject matter, it shall be proper for the Chair to request that a spokesperson be chosen to represent the group, so as to avoid unnecessary repetition. A speaker may not yield time to another speaker.

5.3 ADDRESSING THE COUNCIL AFTER MOTION IS MADE - After a motion has been made, no person shall address the Council without securing permission by a majority consensus of the Council.

MOTIONS

6.1 GENERAL PROCEDURE OF ACTING ON AGENDA ITEMS – The following procedure is suggested for Council’s consideration non-Public Hearing Agenda Items:
a. Chair states the Item to be considered.
b. Announcement of any ex parte communications, conflicts of interest, and/or recusals.
c. Staff Presentation and recommendation on the Item.
d. Council asks questions/clarifications of Staff.
e. Open Public Comments for the Item.

Page 298 of 330 ends

22 f. Close Public Comments for the Item.
g. At Council’s direction, City Manager and/or Staff respond to any questions from Public Comment.
h. Chair asks, “Do I have a motion?”
i. If a motion is made, Chair asks “Do I have a second?” j. If there is a motion and a second, then Council proceeds with deliberation.
k. After deliberation, the Council votes on the item.

6.2 PROCESSING OF MOTIONS - When a motion is made and seconded, it shall be restated by the Presiding Officer before debate. A motion shall not be withdrawn by the mover without the consent of the Council Member seconding it and the approval of Council.

6.3 DIVISION OF MOTION - If a motion contains two or more divisible propositions, the Chair may, and upon request of a Council Member shall (unless appealed by another Council Member), divide the motion.

6.4 ORDER OF MOTIONS - When multiple motions are before the body, the last motion is voted on first.

Non-Debatable Motions:
a. Adjourn,
b. Recess
c. Fix the time to adjourn
Super Majority Votes: (2/3 vote required)
a. Limit debate
b. Close nominations
c. Object to the consideration of an item
d. Suspend the rules
e. Reconsider – (A member of the majority of the previous vote must motion at the same or next meeting.)

6.5 PARTICULAR MOTIONS, PURPOSE, AND CRITERIA

1. Motion to Adjourn:

Purpose - To terminate a meeting.

Debatable or Amendable - No, except a motion to adjourn to another time is debatable and amendable as to the time to which the meeting is to be

Page 299 of 330 ends

23 2. Motion to Refer to Commission, Committee, or Staff:

Purpose - To refer the question before the Council to a commission, committee, or to the City Staff for the purpose of investigating or studying the proposal and to make a report back to the Council.

If the motion fails, discussion or vote on the question resumes.

Debatable or Amendable -Yes.

3. Motion to Amend:

Purpose - To modify or change a motion that is being considered by the Council so it will express more satisfactorily the will of the members. If there are two amendments, the second amendment is voted upon first if it carries, it automatically cancels the first amendment, and the vote is taken on the amended motion. An amendment motion relating to a different matter shall not be in order.

Debatable or Amendable - Yes.

4. Postpone Indefinitely:

Purpose - To prevent further discussion and voting on the main motion. If the motion fails, discussion and voting on the main motion resumes. If it passes, the subject of main motion shall not be brought up again for the remainder of the meeting.

Debatable or Amendable - It is debatable but not amendable.

5. Main Motion:

Purpose - The primary proposal or question before the Council for discussion and decision. Debatable or Amendable - Yes.

VII
VOTING

7.1 VOTING PROCEDURE - Motions will be adopted by either electronic voting system, voice or roll call vote. The results of the vote shall be entered in full in the minutes.

7.2 VOTING - Every ordinance, resolution, and payment of money requires three affirmative votes. Emergency ordinances require four affirmative votes. Unless otherwise required by law, all other actions of the Council require a majority vote of the Council Members present.

7.3 FAILURE TO VOTE - Every Council Member should vote unless disqualified for a personal conflict of interest.

Page 300 of 330 ends

24 Self-disqualification, without cause, which results in a tie vote shall be avoided; but no Council Member shall be forced to vote. A Council Member who abstains shall, in effect, consent that a majority of the quorum may act for him or her. Tie votes shall be lost motions and may be reconsidered.

7.4 RECONSIDERATION - After motion and vote by the Council, such action may be reconsidered or rescinded only in the following manner:

Reconsideration:

A motion to set aside a vote (to reconsider) on a main motion shall always be in order at the same meeting or at the next regular Council meeting following the action. The motion can be made by any Council Member who voted affirmatively on the matter. If the motion to reconsider passes, the effect thereof is to overrule and cancel the prior action and rehear the original subject.

Lost Motion:

A lost motion is one that fails to receive the necessary number of votes to carry.

Tie votes result in a lost motion. A tie vote which has resulted from there being present less than a full Council shall be automatically reconsidered at the next Council meeting at which all members are present. Lost motions may be renewed at any subsequent Council meeting. To revive a lost motion at the same meeting, the proper action is a motion to reconsider (discussed above).

Page 301 of 330 ends

01247.0001 2001339.5 25
Rosenberg’s Rules of Order
REVISED 2011
Simple Rules of Parliamentary Procedure for the 21st Century By Judge DaveRosenberg
VIII

ROSENBERG'S RULES OF ORDER

Page 302 of 330 ends

01247.0001 2001339.5 26
2 Introduction
The rules of procedure atmeetingsshould be simple enough for most people to understand. Unfortunately, that has not always been the case. Virtually all clubs, associations, boards, councils and bodies followa set ofrules—Robert’sRules ofOrder—which are embodied in a small, but complex, book. Virtually no one I know has actually read this book cover to cover. Worse yet, the book was written for another time and for another purpose. If one is chairing or running a parliament, then Robert’s Rules of Order is a dandy and quite useful handbook for procedure in that complex setting. On the other hand, if one is running a meeting of say, a five-member body with a few members of the public in attendance, a simplified version of the rules of parliamentary procedure is in order.

Hence, the birth of Rosenberg’s Rules of Order.

What follows is my version of the rules of parliamentary procedure, based on my decades of experience chairing meetings in state and local government. These rules have been simplified for the smaller bodieswe chair orinwhichwe participate,slimmed down forthe 21st Century, yet retaining the basic tenets of order to which we have grown accustomed. Interestingly enough, Rosenberg’s Rules has found a welcoming audience. Hundreds of cities, counties, special districts, committees, boards, commissions, neighborhood associations and private corporations and companies have adopted Rosenberg’s Rules in lieuofRobert’sRulesbecause theyhavefoundthempractical, logical, simple, easy to learn and user friendly.

This treatise on modern parliamentary procedure is built on a foundation supported by the following four pillars:

1. Rulesshould establish order.The first purpose ofrules of parliamentary procedure is to establish a framework for the orderly conduct of meetings.

2. Rulesshould be clear. Simple ruleslead towider understanding and participation.Complex rules create two classes:those who understand and participate; and those who do not fully understand and do not fully participate.

3. Rulesshould be user friendly.Thatis,the rulesmust be simple enough that the public is invited into the body and feels that it has participated in the process.

4. Rules should enforce the will of the majority while protecting the rights of the minority. The ultimate purpose of rules of procedure is to encourage discussion and to facilitate decision making by the body. In a democracy, majority rules. The rules must enable the majority to express itself and fashion a result, while permitting the minority to also express itself, but not dominate,while fully participating in the process.

Establishing a Quorum
The starting point for a meeting is the establishment of a quorum.

A quorum is defined as the minimum number of members of the body who must be present at a meeting for business to be legally transacted. The default rule is that a quorum is one more than half the body. For example, in a five-member body a quorum is three.

When the body has three members present, it can legally transact business.If the body has less than a quorum of members present, it cannot legally transact business.And even if the body has a quorum to begin the meeting, the body can lose the quorum during the meeting when a member departs (or even when a member leaves the dais). When that occurs, the body loses its ability to transact business until and unless a quorum is reestablished.

Thedefaultrule,identifiedabove,however,givesway toa specific rule of the body that establishes a quorum. For example, the rules of a particular five-member body may indicate that a quorum is four members for that particular body. The body must follow the rules it has established for its quorum.In the absence of such a specific rule, the quorum is one more than half the members of the body.

The Role of the Chair
While allmembers ofthe body should knowand understand the rules of parliamentary procedure, it isthe chair of the body who is charged with applying the rules of conduct of the meeting. The chair should be well versed in those rules. For all intents and purposes, the chair makes the final ruling on the rules every time the chair states an action. In fact, all decisions by the chair are final unless overruled by the body itself.

Since the chair runs the conduct of the meeting, it is usual courtesy forthe chairto play a less active role in the debate and discussion than othermembers of the body.This does not mean that the chair should not participate in the debate or discussion. To the contrary, as a member of the body, the chair has the full right to participate in the debate, discussion and decision-making of the body. What the chair should do, however, is strive to be the last to speak at the discussion and debate stage. The chair should not make or second a motion unless the chair is convinced that no other member of the body will do so at that point in time.

The Basic Format for an Agenda Item Discussion
Formal meetings normally have a written, often published agenda.

Informal meetings may have only an oral or understood agenda. In either case, the meeting is governed by the agenda and the agenda constitutes the body’s agreed-upon roadmap for the meeting. Each agenda item can be handled by the chair in the following basic format:

Page 303 of 330 ends

27 01247.0001 2001339.5
First, the chairshould clearly announce the agenda item number and should clearly state what the agenda item subject is. The chair should then announce the format (which follows) that will be followed in considering the agenda item.

Second, following that agenda format, the chair should invite the appropriate person or persons to report on the item, including any recommendation that they might have. The appropriate person or persons may be the chair, a member of the body, a staff person, or a committee chair charged with providing input on the agenda item.

Third, the chair should ask members of the body if they have any technical questions of clarification. At this point, members of the body may ask clarifying questions to the person or persons who reported on the item, and that person or personsshould be given time to respond.

Fourth, the chairshould invite public comments, or if appropriate at a formal meeting,should open the public meeting for public input.

If numerousmembersofthe public indicate a desire tospeak to the subject, the chair may limit the time of public speakers.At the conclusion of the public comments, the chair should announce that public input has concluded (or the public hearing, as the case may be, is closed).

Fifth, the chair should invite a motion. The chair should announce the name of the member of the bodywho makesthe motion.

Sixth, the chair should determine if any member of the body wishes to second the motion. The chair should announce the name of the member of the body who seconds the motion. It is normally good practice for amotion to require a second before proceeding to ensure that it is not just one member of the body who is interested in a particular approach. However, a second is not an absolute requirement, and the chair can proceed with consideration and vote on a motion even when there is no second. This is a matter left to the discretion of the chair.

Seventh, if the motion is made and seconded,the chairshould make sure everyone understandsthe motion.

Thisis done in one of threeways:

1. The chair can ask the maker of the motion to repeat it;

2. The chair can repeat the motion; or

3. The chair can ask the secretary or the clerk of the body to repeat the motion.

Eighth, the chair should now invite discussion of the motion by the body. If there is no desired discussion, or after the discussion has ended, the chair should announce that the body will vote on the motion.If there has been no discussion or very brief discussion, then the vote on the motion should proceed immediately and there is no need to repeat the motion. If there has been substantial discussion, then itis normally besttomake sure everyone understandsthe motion by repeating it.

Ninth, the chair takes a vote. Simply asking for the “ayes” and then asking for the “nays” normally does this. If members of the body do not vote, then they “abstain.” Unless the rules of the body provide otherwise (or unless a super majority isrequired as delineated later in these rules), then a simple majority (as defined in law or the rules of the body as delineated later in these rules) determines whether the motion passes oris defeated.

Tenth, the chair should announce the result of the vote and what action (if any) the body has taken. In announcing the result, the chair should indicate the names of the members of the body, if any, who voted in the minority on the motion. This announcement might take the following form: “The motion passes by a vote of 3-2, with Smith and Jones dissenting. We have passed the motion requiring a 10-day notice for all futuremeetings of this body.”
Motions in General
Motions are the vehicles for decision making by a body.It is usually best to have a motion before the body prior to commencing discussion of an agenda item.This helpsthe body focus.

Motions are made in a simple two-step process. First, the chair should recognize the member of the body. Second, the member of the body makes a motion by preceding the member’s desired approachwith thewords“Imove…”
A typical motion might be: “I move that we give a 10-day notice in the future for all our meetings.”
The chair usually initiatesthe motion in one of three ways:

1. Inviting the members of the body to make a motion, for example, “A motion at this time would be in order.”

2. Suggesting a motion to the members of the body, “A motion would be in order that we give a 10-day notice in the future for all our meetings.”

3. Making the motion. As noted, the chair has every right as a member of the body to make a motion, but should normally do so only if the chair wishes to make a motion on an item but is convinced that no other member of the body is willing to step forward to do so at a particular time.

The Three Basic Motions
There are three motions that are the most common and recur often at meetings:

The basic motion. The basic motion isthe one that putsforward a decision for the body’s consideration. A basic motion might be: “I move that we create a five-member committee to plan and put on our annual fundraiser.”

Page 304 of 330 ends

28 01247.0001 2001339.5
The motion to amend. If a member wants to change a basic motion that is before the body,they would move to amend it.A motion to amend might be: “I move that we amend the motion to have a 10-member committee.” A motion to amend takes the basic motion that is before the body and seeksto change it in someway.

The substitute motion. If a member wants to completely do away with the basic motion that is before the body, and put a new motion before the body, they would move a substitute motion. A substitute motion might be: “I move a substitute motion that we cancel the annual fundraiser this year.”
“Motionsto amend” and “substitute motions”are often confused, but they are quite different, and their effect(if passed) is quite different. A motion to amend seeks to retain the basic motion on the floor, but modify it in some way. A substitute motion seeks to throw out the basic motion on the floor, and substitute a new and different motion for it. The decision as to whether a motion is really a “motion to amend” or a “substitute motion” is left to the chair. So if a member makes what that member calls a “motion to amend,” but the chair determines that it is really a “substitute motion,” then the chair’s designationgoverns.

A “friendly amendment” is a practical parliamentary tool that is simple, informal,savestime and avoids bogging a meeting down with numerous formal motions. It works in the following way: In the discussion on a pending motion, it may appear that a change to the motion is desirable or may win support for the motion from some members. When that happens, a member who has the floor may simply say, “I want to suggest a friendly amendment to the motion.” The member suggests the friendly amendment, and if the maker and the personwho seconded themotionpendingon the floor accepts the friendly amendment, that now becomes the pending motion on the floor. If either the maker or the person who seconded rejects the proposed friendly amendment, then the proposer can formally move to amend.

Multiple Motions Before the Body
There can be up to three motions on the floor at the same time.

The chair can reject a fourthmotion until the chair has dealt with the three that are on the floor and has resolved them. This rule has practical value. More than three motions on the floor at any given time is confusing and unwieldy for almost everyone, including the chair.

When there are two or three motions on the floor (after motions and seconds) at the same time, the vote should proceed first on the last motion that is made. For example, assume the first motion is a basic “motion to have a five-member committee to plan and put on our annual fundraiser.” During the discussion of this motion, a member mightmake a secondmotion to“amend themainmotion to have a 10- member committee, not a five-member committee to plan and put on our annual fundraiser.” And perhaps, during that discussion, a member makes yet a third motion as a “substitute motion that we not have an annual fundraiser this year.” The proper procedure would be asfollows:

First, the chair would deal with the third (the last) motion on the floor, the substitute motion. After discussion and debate, a vote would be taken first on the third motion. If the substitute motion passed, it would be a substitute for the basic motion and would eliminate it. The first motion would be moot, as would the second motion (which sought to amend the first motion), and the action on the agenda item would be completed on the passage by the body of the third motion (the substitute motion). No vote would be taken on the first orsecond motions.

Second, ifthe substitutemotion failed,the chairwould then deal with the second (nowthe last)motion on the floor,themotion to amend.The discussion and debatewould focusstrictly on the amendment (should the committee be five or 10 members). If the motion to amend passed, the chair would then move to consider the main motion (the first motion) as amended. If the motion to amend failed, the chair would then move to consider the main motion (the first motion) in its original format, not amended.

Third, the chair would nowdeal with the first motion that was placed on the floor.The original motionwould either be in its original format (five-member committee), or if amended, would be in its amended format (10-member committee). The question on the floor for discussion and decision would be whether a committee should plan and put on the annual fundraiser.

To Debate or Not to Debate
The basic rule of motions is that they are subject to discussion and debate.Accordingly, basic motions, motions to amend, and substitute motions are all eligible, each in their turn, for full discussion before and by the body. The debate can continue as long as members of the body wish to discuss an item, subject to the decision of the chair that it is time to move on and take action.

There are exceptions to the general rule of free and open debate on motions. The exceptions all apply when there is a desire of the body to move on. The following motions are not debatable (that is,when the following motions are made and seconded,the chair must immediately call for a vote of the body without debate on the motion):

Motion to adjourn.Thismotion, if passed,requiresthe body to immediately adjourn to its next regularly scheduled meeting. It requires a simple majority vote.

Motion to recess. This motion, if passed, requires the body to immediately take a recess. Normally, the chair determines the length of the recess which may be a few minutes or an hour. It requires a simple majority vote.

Motion to fix the time to adjourn. This motion, if passed,requires the body toadjourn themeeting atthe specific time setin the motion.

For example,the motion might be:“I movewe adjourn this meeting at midnight.” It requires a simple majority vote.

Page 305 of 330 ends

29 01247.0001 2001339.5
Motion to table. This motion, if passed, requires discussion of the agenda item to be halted and the agenda item to be placed on “hold.” The motion can contain a specific time in which the item can come back to the body.“I move we table this item until our regular meeting inOctober.”Orthemotion can contain no specific time forthe return of the item, in which case a motion to take the item off the table and bring it back to the body will have to be taken at a future meeting. A motion to table an item (or to bring it back to the body) requires a simple majority vote.

Motionto limit debate.Themost common formofthismotion isto say,“I move the previous question”or “I move the question”or “I call the question” or sometimes someone simply shouts out “question.” As a practical matter, when a member calls out one of these phrases, the chair can expedite matters by treating it as a “request” rather than as a formal motion. The chair can simply inquire of the body, “any further discussion?” If no one wishes to have further discussion, then the chair can go right to the pending motion that is on the floor.

However, if even one person wishes to discuss the pending motion further, then at that point, the chair should treat the call for the “question” as a formal motion, and proceed to it.

When a member of the body makes such a motion (“I move the previous question”), the member is really saying: “I’ve had enough debate. Let’s get on with the vote.”When such a motion is made, the chair should ask for a second,stop debate, and vote on the motion to limit debate. The motion to limit debate requires a two-thirds vote of the body.

Note: A motion to limit debate could include a time limit. For example: “I move we limit debate on this agenda item to 15 minutes.” Even in thisformat, the motion to limit debate requires a twothirds vote of the body. A similar motion is a motion to object to consideration of an item. This motion is not debatable, and if passed, precludes the body from even considering an item on the agenda. It also requires a two-thirds vote.

Majority and Super Majority Votes
In a democracy, a simple majority vote determines a question.A tie votemeansthemotion fails.So in a seven-member body, a voteof 4- 3 passesthe motion.Avote of 3-3with one abstention meansthe motion fails. If one member is absent and the vote is 3-3, the motion still fails.

All motions require a simple majority, but there are a few exceptions.

The exceptions come up when the body is taking an action which effectively cuts off the ability of a minority of the body to take an action or discuss an item.These extraordinary motionsrequire a twothirds majority (a super majority) to pass:

Motion to limit debate. Whether a member says, “I move the previous question,” or “I move the question,” or “I call the question,” or “I move to limit debate,” it all amounts to an attempt to cut off the ability of the minority to discuss an item, and it requires a two-thirds vote topass.

Motion to close nominations. When choosing officers of the body (such as the chair), nominations are in order either from a nominating committee or from the floor of the body. A motion to close nominations effectively cuts off the right of the minority to nominate officers and it requires a two-thirds vote to pass.

Motiontoobjecttotheconsiderationofaquestion.Normally,such a motion is unnecessary since the objectionable item can be tabled or defeated straight up. However, when members of a body do not even want an item on the agenda to be considered,then such a motion is in order.It is not debatable, and it requires a two-thirds vote to pass.

Motion to suspend the rules. This motion is debatable, butrequires a two-thirds vote to pass. If the body has its own rules of order, conduct or procedure, this motion allows the body to suspend the rules for a particular purpose. For example, the body (a private club) might have a rule prohibiting the attendance at meetings by non-club members.A motion to suspend the rules would be in orderto allow a non-club member to attend a meeting of the club on a particular date or on a particular agenda item.

Counting Votes
The matter of counting votes starts simple, but can become complicated.

Usually, it’s pretty easy to determine whether a particular motion passed or whether it was defeated.If a simple majority vote is needed to pass a motion, then one vote more than 50 percent of the body is required. For example, in a five-member body, if the vote is three in favor and two opposed, the motion passes. If it is two in favor and three opposed,themotion is defeated.

If a two-thirds majority vote is needed to pass a motion, then how many affirmative votes are required? The simple rule of thumb is to count the “no”votes and double that count to determine how many “yes” votes are needed to pass a particular motion. For example, in a seven-member body,if twomembers vote“no”then the“yes”vote of at least four members is required to achieve a two-thirds majority vote to passthemotion.

What about tie votes?In the event of a tie, the motion alwaysfailssince an affirmative vote isrequired to pass anymotion.For example, in a five-member body, if the vote is two in favor and two opposed, with onemember absent,themotion is defeated.

Vote counting starts to become complicated when members vote“abstain”or in the case of a written ballot, cast a blank (or unreadable) ballot. Do these votes count, and if so, how does one count them? The starting point is alwaysto check the statutes.

In California, for example, for an action of a board of supervisors to be valid and binding, the action must be approved by a majority of the board. (California Government Code Section 25005.) Typically, this means three of the fi e members of the board must vote affir matively in favor of the action. A vote of 2-1 would not be sufficient. A vote of 3-0with two abstentionswould be sufficient.In general lawcitiesin

Page 306 of 330 ends

30 01247.0001 2001339.5
California, as another example, resolutions or orders for the payment of money and all ordinances require a recorded vote of the total members of the city council. (California Government Code Section 36936.) Cities with charters may prescribe their own vote requirements. Local elected officials are always well-advised to consult with their local agency counsel on how state law may affect the vote count.

After consulting state statutes, step number two is to check the rules of the body. If the rules of the body say that you count votes of “those present” then you treat abstentions one way. However, if the rules of the body say that you count the votes of those “present and voting,” then you treat abstentions a different way. And if the rules of the body are silent on the subject, then the general rule of thumb (and default rule) is that you count all votes that are “present and voting.” Accordingly, under the “present and voting” system, you would NOT count abstention votes on the motion. Members who abstain are counted for purposes of determining quorum (they are “present”), but you treat the abstention votes on the motion as if they did not exist (they are not “voting”). On the other hand, if the rules of the body specifically say that you count votes of those “present” then you DO count abstention votes both in establishing the quorum and on the motion. In this event, the abstention votes act just like “no” votes.

How does this work in practice?
Hereareafewexamples.

Assume that a five-member city council is voting on a motion that requires a simple majority vote to pass and assume further that the body has no specific rule on counting votes. Accordingly, the default rule kicks in and we count all votes of members that are “present and voting.” If the vote on the motion is 3-2, the motion passes. If the motion is 2-2 with one abstention, the motion fails.

Assume a five-member city council voting on a motion that requires a two-thirds majority vote to pass, and further assume that the body has no specific rule on counting votes. Again, the default rule applies. If the vote is 3-2, the motion fails for lack of a two-thirds majority. If the vote is 4-1, the motion passes with a clear two-thirds majority. A vote of three “yes,” one “no” and one “abstain” also results in passage of the motion. Once again, the abstention is counted only for the purpose of determining quorum, but on the actual vote on the motion, it is as if the abstention vote never existed — so an effective 3-1 vote is clearly a two-thirds majority vote.

Now, change the scenario slightly. Assume the same five-member city council voting on a motion that requires a two-thirds majority vote to pass, but now assume that the body DOES have a specific rule requiring a two-thirds vote of members “present.” Under this specific rule, we must count the members present not only for quorum but also for the motion. In this scenario, any abstention has the same force and effect as if it were a “no” vote. Accordingly, if the votes were three “yes,” one “no” and one “abstain,” then the motion fails. The abstention in this case is treated like a “no” vote and effective vote of 3-2 is not enough to pass two-thirds majority muster.

Now, exactly how does a member cast an “abstention” vote? Any time a member votes “abstain” or says, “I abstain,” that is an abstention. However, if a member votes “present” that is also treated as an abstention (the member is essentially saying,“Count me for purposes of a quorum, but my vote on the issue is abstain.”) In fact, any manifestation of intention not to vote either “yes” or “no” on the pending motion may be treated by the chair as an abstention. If written ballots are cast, a blank or unreadable ballot is counted as an abstention as well.

Can a member vote “absent” or “count me as absent?” Interesting question. The ruling on this is up to the chair. The better approach is for the chair to count this as if the member had left his/her chair and is actually “absent.” That, of course, affects the quorum. However, the chair may also treat this as a vote to abstain, particularly if the person does not actually leave the dais.

TheMotiontoReconsider
There is a special and unique motion that requires a bit of explanation all by itself; the motion to reconsider. A tenet of parliamentary procedure is finality. After vigorous discussion, debate and a vote, there must be some closure to the issue. And so, after a vote is taken, the matter is deemed closed, subject only to reopening if a proper motion to consider is made and passed.

A motion to reconsider requires a majority vote to pass like other garden-variety motions, but there are two special rules that apply only to the motion to reconsider.

First, is the matter of timing. A motion to reconsider must be made at the meeting where the item was first voted upon. A motion to reconsider made at a later time is untimely. (The body, however, can always vote to suspend the rules and, by a two-thirds majority, allow a motion to reconsider to be made at another time.)
Second, a motion to reconsider may be made only by certain members of the body. Accordingly, a motion to reconsider may be made only by a member who voted in the majority on the original motion. If such a member has a change of heart, he or she may make the motion to reconsider (any other member of the body
— including a member who voted in the minority on the original motion — may second the motion). If a member who voted in the minority seeks to make the motion to reconsider, it must be ruled out of order. The purpose of this rule is finality. If a member of minority could make a motion to reconsider, then the item could be brought back to the body again and again, which would defeat the purpose of finality.

If the motion to reconsider passes, then the original matter is back before the body, and a new original motion is in order. The matter may be discussed and debated as if it were on the floor for the first time.

Page 307 of 330 ends

31 01247.0001 2001339.5
Courtesy and Decorum
The rules of order are meant to create an atmosphere where the members of the body and the members of the public can attend to business efficiently, fairly and with full participation. At the same time, it is up to the chair and the members of the body to maintain common courtesy and decorum. Unlessthe setting is very informal, it is always bestfor only one person at a time to have the floor, and it is always best for every speaker to be first recognized by the chair beforeproceeding tospeak.

The chair should always ensure that debate and discussion of an agenda item focuses on the item and the policy in question, not the personalities of the members of the body.Debate on policy is healthy, debate on personalities is not. The chair has the right to cut off discussion that istoo personal, istoo loud, oristoo crude.

Debate and discussion should be focused, but free and open.In the interest of time, the chair may, however, limit the time allotted to speakers, including members of the body.

Can a member of the body interrupt the speaker? The general rule is “no.” There are, however, exceptions. A speaker may be interrupted forthe following reasons:

Privilege. The proper interruption would be,“point of privilege.” The chair would then ask the interrupter to “state your point.” Appropriate points of privilege relate to anything that would interfere with the normal comfort of the meeting. For example, the room may be too hot or too cold, or a blowing fan might interfere with a person’s ability to hear.

Order. The proper interruption would be,“point of order.” Again, the chair would ask the interrupter to“state your point.”Appropriate points of order relate to anything that would not be considered appropriate conduct of the meeting. For example, if the chair moved on to a vote on a motion that permits debate without allowing that discussion or debate.

Appeal. If the chair makes a ruling that a member of the body disagrees with, that member may appeal the ruling of the chair. If the motion is seconded, and after debate, if it passes by a simple majority vote,then the ruling of the chair is deemed reversed.

Call for orders of the day. This is simply another way of saying, “return to the agenda.” If a member believes that the body has drifted from the agreed-upon agenda, such a call may be made. It does not require a vote, and when the chair discoversthat the agenda has not been followed, the chair simply reminds the body to return to the agenda item properly before them.If the chair fails to do so, the chair’s determination may be appealed.

Withdraw a motion. During debate and discussion of a motion, the maker of the motion on the floor, at any time, may interrupt a speaker to withdraw his or her motion from the floor. The motion is immediately deemed withdrawn, although the chair may ask the person who seconded the motion if he or she wishes to make the motion, and any other member may make the motion if properly recognized.

Special Notes About Public Input
The rules outlined above will help make meetings very publicfriendly. But in addition, and particularly for the chair, it is wise to remember three special rules that apply to each agenda item:

RuleOne:Tellthe publicwhat the bodywill be doing.

RuleTwo:Keepthe public informedwhile the body is doing it.

Rule Three: When the body has acted, tell the public what the body did.

Page 308 of 330 ends

01247.0001 2001339.5 32
1400 K Street, Sacramento, CA 95814
(916)658-8200 | Fax(916)658-8240
www.cacities.org
To order additional copies of this publication, call (916) 658-8200. $10
© 2011 League of California Cities. Allrightsreserved.

Printed on recycled paper.

Page 309 of 330 ends

Page 310 of 330 ends

Page 311 of 330 ends

Page 312 of 330 ends

Page 313 of 330 ends

Page 314 of 330 ends

Page 315 of 330 ends

Page 316 of 330 ends

Page 317 of 330 ends

Page 318 of 330 ends

Page 319 of 330 ends

Page 320 of 330 ends

Page 321 of 330 ends

Page 322 of 330 ends

Page 323 of 330 ends

Page 324 of 330 ends

Page 325 of 330 ends

Page 326 of 330 ends

Page 327 of 330 ends

Page 328 of 330 ends

Page 329 of 330 ends

Page 330 of 330 ends

Grand Terrace City CouncilSeptember 8, 2026

Grand Terrace City Council
September 8, 2026