Greg Ray
Public Works Director / City Engineer
805-473-4530
Gabriel Munoz-Morris
Senior Engineer
805-473-4536
Cesar Zarate
Public Works Supervisor
805-473-4541
Vacant
Maintenance Worker III
805-473-4541
Vacant
Maintenance Worker II
Vacant
Maintenance Worker II
805-473-4541
Chad Nelson
Maintenance Worker I
805-473-4541
Lance Henderson
Maintenance Worker I
805-473-4541
Raymond Hernandez
Maintenance Specialist
805-473-4541
Erin Wiggin
CIP Project Manager
805-473-4537
Fred Mendez
Fleet Maintenance Coordinator
805-473-4540
Kristin Bennet
Management Analyst
805-473-4530
Selene Solis
Administrative Assistant II
805-473-4530
Javier Garcia
Assistant Engineer
805-473-4530
City of Grover Beach
PUBLIC WORKS DEPARTMENT
Rev 12/2021
David Perry
Maintenance Worker I
805-473-4541
Jorge Romero
Maintenance Worker I
805-473-4541
Eric Ruelas
Maintenance Worker I
805-473-4541
Vacant
Maintenance Worker III
805-473-4541
Michael Padilla
Maintenance Worker I
805-473-4541
Sewer System Management Plan – Revision 4.5
Element 3 – Legal Authority
City of Grover Beach
June 2023
APPENDIX 3A
City of Grover Beach
• Article 1 – General Provisions, Chapter 1 to 5
• Article VII – Public Works, Chapter 1 to 7
Documents found at this web address:
https://www.grover.org/77/Grover-Beach-Municipal-Code-GBMC Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4A
City of Grover Beach Maps:
o Sewer Collection System Overview Map
o Storm Drain Map Book Atlas
Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4B
CCTV Investigation Summary (Placeholder)
Sewer Line Cleaning Summary (Placeholder)
Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4C
Detailed Manhole Inspection Log
Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4D
High Maintenance Area (HMA) List
Sewer Line Cleaning Log
City of Grover Beach High Maintenance Area (HMA) List
2022
1400 Block West Grand Avenue
Jet East on Grand from 14th to Taco Bell
100 Block of N. 4th Street
Jet North from Grand to Ramona
1100 & 1200 Blocks of Brighton
Jet East
100 Block of South 10th Street
Jet North from Rockaway to Grand
1100 Block of Newport Avenue
Jet East
400 Block of Ramona Avenue
Jet East from 4th Street, 300 feet
Charles Street
Jet North from Oceanview to end
1100 Block of Ramona
Jet East from 11th to 12th Street
North 9th (behind Post Office)
Jet East 150' - after 4:30 p.m.
South 13th Street
Jet South from Highland to Del Mar
800 Rockaway Avenue
Jet East from S. 8th Street to S. 9th Street
1000 Block of Rockaway Avenue
Jet East from S. 10th Street to S. 11th St.
900 Block of Trouville
Jet West to Clean-out
400 Block of Seabright Avenue
Jet East from S. 4th Street to S. 5th Street
400 Block of Manhattan Avenue
Jet East from S. 4th Street to S. 5th Street
300 Block of Parkview Avenue
Jet East from N. 3rd Street
100 Block South 6th Street
Jet North from Rockaway
North 11th Street
Jet North from Ramona to end
100 Block of South Oak Park Boulevard
Jet entire main to Long Branch Avenue
1700 Block of Long Branch Avenue
Jet entire block
1600 Block of Long Branch Avenue
Jet entire block
1400 Block of Seabright Avenue
Jet East from South 14th Street
1300 Block of Seabright Avenue
Jet East from South 13th Street
City of Grover Beach High Maintenance Area (HMA) List
Oceanview and Front
Jet east on Oceanview
1800 Block & 1900 Blocks of Newport
Jet east from manhole on Oak Park through pine trees to second manhole - (2) manholes
844 Front Street
Jet south to next manhole
1700 Brighton
Jet west to dead end
1000 Longbranch
Jet east to 11th Street
Longbranch 14th to 16th
Jet east to dead end
900 Block of Seabright
Jet east to dead end
Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4E
Lift Station Inspection Sheet
Lift Station Data Table
Grover Beach Lift Station Information
Parameter Nacimiento Avenue Lift Station Front Street Lift Station South Oak Park Lift Station Date Constructed 1965 1965 1982
Date Refurbished 2001 1985 N/A
Lift Station Type Slide Rail/Wet Well Slide Rail/Wet Well Self-Priming Suction/ Wet Well Generator Receptacle No Yes Yes
Permanent Generator Yes No No
Bypass Capability Yes Yes Yes
Pump Manufacturer Fairbanks Nijhuis Wemco Gorman-Rupp
Pump Model/Serial # 5433MV/10504587, 10504589 N/A T4A3S-B/1319605 Number of Pumps 2 2 2
Pump Replaced 2017 2000 2015
Pump Horsepower 30 10 7.5
Phase/Voltage/Frequency 3/460/60 N/A 3/230/60
Flow Rate 320 gpm 120 gpm 350 gpm
Static Lift 141.02 ft 17.99 ft 19.49 ft
Pump 1 Average Hours 1.62 .65 .15
Pump 2 Average Hours 1.16 .74 .14
Wet Well Diameter 8 ft 5 ft 5 ft
Wet Well Depth 10.6 ft 12 ft 19.5 ft
Alarm (high) 3.8 ft 6 ft 6 ft
Alarm (low) N/A N/A N/A
Lead (on) 3.10 ft 5 ft 5.8 ft
Lag (on) 3.8 ft 6 ft 6 ft
Off 1 ft 1 ft 2 ft
Wet Well Volume 790 gal 588 gal 558 gal
Force Main
Diameter/Length
6 inch / 1,126 ft 4 inch / 1,282 ft 6 inch / 236 ft
Force Main Material Asbestos Cement Asbestos Cement PVC Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4F
Customer Contact Report
City Work Order Form
Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4G
O&M Standard Operating Procedures (Placeholder)
Sewer System Management Plan – Revision 4.5
Element 4 – Operations and Maintenance Plan
City of Grover Beach
June 2023
APPENDIX 4H
Critical Parts and Equipment List
Vendor List
CITY OF GROVER BEACH – CRITICAL PARTS AND EQUIPMENT LIST Parts/Equipment Manufacturer & Model Location Quantity
Lift Stations
Portable Generators
Onan DYA Series
Corporation Yard 1
Pumps
Portable Wacker BT2R Corporation Yard 1
Pumps
Lift Station
Fairbanks Morse Pump 5400 Corporation Yard 2
4” D5433MV Submersible Solids Corporation Yard 1
GR Gorman Rupp Centrifugal Pump:
T4A35-B / WW
Corporation Yard 1
Other Lift Station Parts
Electric Motor: WEG W21 / 00718EP3EU3T Corporation Yard 1 Air Compressor Pumps: Model # HRIOWB3 Corporation Yard 6 Electric Motor: WEG W21 – 00718EP3E213T Corporation Yard 1 Gravity System
Pipe
8” SDR 35 Sewer Pipe – 20 ft lengths Corporation Yard 15 4” ABS Sewer Pipe - 20 ft lengths Corporation Yard 12
CITY OF GROVER BEACH – CRITICAL PARTS AND EQUIPMENT LIST Parts/Equipment Manufacturer & Model Location Quantity
Manholes
Manhole Covers Corporation Yard 2
Concrete Risers (Cone) Corporation Yard 1
Manhole Frames/Risers Corporation Yard 7
Maintenance Equipment
Trailer Mounted Sewer
Jetter
O’Brien: Hivac Corporation:
Model #7040-SC
Corporation Yard 1
Sewer Jetter Tips 3T Equipment Corporation Yard 6
Ditch Witch Charles Machine Works Inc.:
Model #T9S
Corporation Yard 1
Trash Pump Wacker BT2R Corporation Yard 1
Misc Equipment
Sandbags Statewide Corporation Yard
164 filled,
2,140
empty
Cones Statewide Corporation Yard 100
CITY OF GROVER BEACH – CRITICAL PARTS AND EQUIPMENT LIST Parts/Equipment Manufacturer & Model Location Quantity
Delineators Statewide Corporation Yard 160
Traffic Signs TMI Corporation Yard 98
Sewer Plugs Ferguson Corporation Yard 2: 10”
1: 4”
Other
Sewer Box Lids Ferguson Corporation Yard 2
City of Grover Beach Vendors:
Critical Parts and Equipment and Services
The following vendors and contractors are utilized for critical parts, equipment and services not normally maintained by the City:
Lift Station Parts and Services
Fluid Solutions
Lift Station Controls and Electrical
Contact: Kevin Seifert
(805) 835-9595 – Office
(805) 438-9335 - Cell
Flo-Systems Inc.
Pumps and Controls
Contact: Jessica
(818) 562-5282
Lahr Electric Motors
Pump Motor Rehabilitation
(805) 922-8326
Mainline Utility Co.
Sewer line Cleaning and CCTV
Contact: Michael MacEachern
(805) 434-5015
Sewer Parts and Equipment
Ferguson
(805) 541-8401
3T Equipment
(707) 543-8555
Streator
(805) 489-3815
BC Pump Sales and Service
(805) 922-4502
Emergency Equipment and Services
Fluid Solutions
Lift Station Controls and Electrical
Contact: Kevin Seifert
(805) 835-9595 – Office
(805) 438-9335 - Cell
Mainline Utility Co.
Sewer line Cleaning and CCTV
Contact: Michael MacEachern
(805) 434-5015 – Office
(805) 434-5015 - Cell
Clay’s Septic
Pumper Trucks
(805) 925-6686
Speeds Trucking
Pumper Trucks
(805) 925-1369 - Office
(805) 202-1324 – Cell
Mutual Aid Agreements
City of Arroyo Grande
Informal agreement – Emergency response and equipment
Contact: Shane Taylor: (805) 473-5464 – Office, (805) 459-4859 – Cell Contact: Tim Schmidt: (805) 473-5460 – Office
City of Pismo Beach
Informal agreement – Emergency response and equipment
Contact: Bob Barstow: (805) 779-1215 – Office, (805) 441-7867 – Standby Cell Contact: Scott Mascolo: (805) 234-3876 - Cell
Sewer System Management Plan – Revision 4.5
Element 5 – Design and Performance Provisions
City of Grover Beach
June 2023
APPENDIX 5A
City of Grover Beach
2016 City of Grover Beach Standards and Specifications Link:
https://www.grover.org/DocumentCenter/View/268/Standards-and-Specifications?bidId= A Hard Copy of these Design Standards is also available at City Hall.
Sewer System Management Plan – Revision 4.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
June 2023
APPENDIX 6A
City of Grover Beach: Emergency Response Procedures (Placeholder) SWRCB Guideline for SSO Reporting
SSO Field Checklist and Attachments
Sewer System Management Plan – Revision 4.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
June 2023
APPENDIX 6B
City of Grover Beach SSO Response Training Records (Placeholder) Sewer System Management Plan – Revision 4.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
APPENDIX 7A
City of Grover Beach:
o FOG Control Outreach and Education Materials
o Facilities List
o Pumping and Waste Hauler List
Fats, Oils, and Grease
Program
Protect your sanitary sewer system and prevent sewer system overflows, properly collect and dispose of Fats, Oils, and Greases generated at your facility. Required Permitting: All Food Service Establishments are required to be permitted to discharge into the public sanitary sewer system. Contact the City of Grover Beach Public Works Department or the Environmental Compliance Inspectors if you have any questions regarding the program or how to obtain a permit.
Cease the Grease!
It doesn’t stop at the kitchen sink.
Phone: 805-544-4011 Fax: 805-544-4294
154 S. 8th Street
Grover Beach, CA 93433
(805) 473-4529
City of Grover Beach
Public Works Department
Environmental Compliance
Inspectors:
Wallace Group
Fat
Oils
Greases
(805) 473-4530
On July 1, 2007 the City of
Grover Beach was required by the California State Water Resources Control Board, Waste Discharge Requirement Order2006-0003 to establish and implement a Fats, Oils and Grease Control (FOG) Program. The purpose of the program is to reduce the number of sewer pipe blockages affecting the sanitary sewer system, and to provide educational outreach to Food Service Establishments (FSE) relating to the proper disposal of fats, oils and greases generated on a daily basis. Meat fats Lard Food Scraps Dressing and Sauces Baking Goods Butter and Margarine Shortening Dairy Products What Can FSEs Do? In order to prevent sewer system overflows, you can follow a few inexpensive “Best Management Practices (BMP’s).” 1. Maintain your grease trap and/or interceptor properly and adhering to assigned cleaning frequencies identified in your FOG User Permit.
2. Keep all service records for cleaning/
pumping for three years.
3. Scrape grease and
food scraps into the trash prior to washing.
4. Do not put grease down the garbage disposal. Allow the grease to harden and dispose of it into the trash or dump the liquid grease into an approved grease barrel.
5. Be cautious of chemicals and additives (including
soaps and detergents) that claim to dissolve grease.
6. Contact us with any questions or concerns, we’re
here to help!
Why is this important? Everyday commercial kitchens produce large amounts of FOG. These by-products of cooking are not good for the health of your sanitary sewer system. Over time the fats, oils, and grease begin to adhere to the sides of sewer lines that connect to your establishment or the public sewer itself. Sewer System backups can cause: Public health hazards Public property damage Expensive fines that may result in higher sewer bills.
Sewer backups may result in the closure of the your establishment until conditions are corrected. In order to prevent this , the City of Grover Beach has established a No Fee permitting and educational program to help you meet the new requirements Regulation: Effective July 1, 2007
Where Does FOG Come From?
City of Grover Beach
Fats, Oils, and Grease Control Program:
Administered by: Wallace Group (805) 544-4011
Grease Interceptor & Grease Trap Cleaning Record
** Contracted pumping and maintenance for Grease Interceptors and Grease Traps must be documented on this form each time a grease control device is pumped or when maintenance is performed. Failure to comply with this requirement may result in a fine and/or other penalty.
Date of Service: FOG Removal Contractor:
Location:
Type of Grease Control Device (Circle):
Trap Interceptor
Trap/Interceptor Capacity: Gallons Pumping Schedule:
Grease Interceptor Grease Trap
**Please inspect grease control device and check appropriate response provided.
Yes No Yes No
Inlet T is functioning as designed Baffles functioning as designed Crossover T is functioning as designed Flow Restrictor is functioning as designed Effluent T is functioning as designed Grease in inspection port Baffle is functioning as designed Lid and other components functioning Manhole frame and ring in good condition Foreign material in trap Grease and Solids in Sample Box
Foreign material in interceptor
**Provide information for second (clarifier) stage of
interceptor below.
**Provide information for second (clarifier) stage of
grease trap below.
Total Liquid Depth in Interceptor (inches): Total Liquid Depth in Trap (inches):
Depth of Grease (inches): Depth of Grease (inches):
Depth of Solids (inches): Depth of Solids (inches):
Comments:
Contractor Name:
Date:
Signature:
Facility Representative Name:
Date:
Signature:
Current as of April, 2021
Grease Hauling & Rendering Companies
This list is provided to Food Service Establishments (FSEs) only as a convenience and does not imply an endorsement of the services provided by any of the listed companies. and the City of Grover Beach (City) makes no claims or representations, explicit or implied, regarding the performance of the following service providers. The City encourage FSEs to exercise due diligence when hiring a pumping and/or waste hauling contractor. The list is based upon information available at the time and may not include every company offering such services.
IN NO EVENT SHALL THE CITY BE LIABLE FOR ANY DIRECT, INDIRECT,
INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES OF ANY KIND
WHATSOEVER WITH RESPECT TO THE SERVICES PROVIDED BY THE LISTED COMPANIES.
San Luis Obispo & Santa Barbara County
All Valley Environmental, Inc. (559) 498-8378
Ameriguard Maintenance Services (800) 347-7876 ext 14
Bay Pumping (831) 320-5229
Grease Management Solutions (888) 696-9906
Clay’s Septic & Jetting, Inc. (805) 929-5065
Coastal Byproducts (805) 845-8086
One More Time (800) 624-5504
Salinas Tallow (831) 422-6436
Valley Septic (805) 928-1414
Marborg (805) 963-1852
Sewer System Management Plan – Revision 4.5
Element 8 – System Evaluation, Capacity Assurance, and Capital Improvement Plan City of Grover Beach
June 2023
APPENDIX 8A
City of Grover Beach: 2019 Sewer Master Plan – LINK:
https://www.grover.org/DocumentCenter/View/10423/City-of-Grover-Beach-SMP-ReportFinal?bidId= Sewer System Management Plan – Revision 4.5
Element 9 – Monitoring, Measurement, and Program Modifications City of Grover Beach
June 2023
APPENDIX 9A
City of Grover Beach
Summary of Performance Statistics
Appendix 9A – Summary of Performance, City of Grover Beach City of Grover Beach Sanitary System Performance Metrics for Monitoring and Measurement Performance Measure Source 2022 2023 2024
System
Statistics
Total Miles of Gravity Sewer Zone Atlas
Maps
Total Miles of Pressure Sewer Zone Atlas
Maps
Total Number of Manholes Zone Atlas
Maps
Total Number of Sewer Lift
Stations
Zone Atlas
Maps
Measures
Based on
SSO Number
Number and Percentage of
dry weather vs. wet weather
SSOs
CIWQS
Number of SSOs by cause
(Operational, Capacity,
System, Other)
CIWQS
Number of SSOs per 100
miles per Year
CIWQS
Total Volume of SSOs CIWQS
Mean and Median SSO
Volume
CIWQS
Total volume recovered and
percentage of overall total
SSO Volume
CIWQS
Net volume of SSOs (total
minus recovered) and
percentage of overall total
SSO volume
CIWQS
Appendix 9A – Summary of Performance, City of Grover Beach Performance Measure Source 2022 2023 2024
Total volume reaching storm
drainage channel and not
recovered or reaching surface
waters and percentage of
overall total SSO volume.
CIWQS
SSO
Response
Time
Average response time during
business hours
CIWQS
Average response time
outside of business hours.
CIWQS
Maintenance Number of blockages in the
past year by cause.
CIWQS
Amount of “hot spot” cleaning
performed (Linear
Feet/month)
PW Hot
Spot List
Amount of routine cleaning
performed (Linear
Feet/month)
Line
Cleaning
Form,
Element 4
Amount of cleaning QA/QC
CCTV performed (% of
cleaning footage)
CCTV
Records
Amount of root control
performed (Linear Feet)
PW Hot
Spot List
and Line
Cleaning
Form.
Condition
Assessment,
Rehabilitation,
Amount of CCTV inspection
performed (Linear Feet)
CCTV
Records
Appendix 9A – Summary of Performance, City of Grover Beach Performance Measure Source 2022 2023 2024
and I/I Control Number of manholes
inspected
Manhole
Inspection
Form
Amount of mainlines (Linear
Feet) and number of
manholes rehabilitated.
Contract
Packages
Number of inflow sources
detected and corrected.
PW Specific
Work Order
Request
Sewer System Management Plan – Revision 4.5
Element 10 – SSMP Audits
City of Grover Beach
June 2023
APPENDIX 10A
City of Grover Beach
SSMP Audit Data Request and Records Review Form
City 2021 SSMP Audit
SSMP DATA & RECORDS REQUEST
A. SSMP ADMINISTRATIVE YES LOCATED
WHERE? NO N/A COMMENTS
A1 a.
Has your agency enrolled in the State-wide GWDR and designated the responsible or authorized representative (LRO)?
b. Provide a copy of the SSMP Certification in CIWQS.
c.
Provide a copy of the CIWQS print-out for all LROs and Data Submitters.
d. Provide a copy of your Operational Report from CIWQS.
A2 a. Has your agency adopted a SSMP?
b. Provide a copy of the SSMP.
c.
Provide a copy of the Meeting Minutes for the agency
governing body's meeting during which the SSMP was
adopted.
A3 a.
Does your agency have a copy of the GWDRs available to agency staff? Where is it kept?
B. GOALS YES LOCATED
WHERE? NO N/A COMMENTS
B1 a. Has your agency developed SSMP and SSO reduction goals? b.
Provide documentation that your agency has made progress toward meeting these goals.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 1 of 10
SSMP DATA & RECORDS REQUEST
C. ORGANIZATION YES LOCATED
WHERE? NO N/A COMMENTS
C1 a.
Does your SSMP clearly identify the names and job titles the LROs?
C2 a.
Does your SSMP have an organizational chart or table showing individual roles and responsibilities for implementation of the SSMP?
b. Are names, titles, and telephone numbers provided in this chart or table?
C3 a.
Is the chain of communication for reporting SSOs included in the SSMP?
b. Are names, titles, and telephone numbers provided in this chain of communication?
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 2 of 10
SSMP DATA & RECORDS REQUEST
D. LEGAL AUTHORITY YES LOCATED
WHERE? NO N/A COMMENTS
D1 a.
Provide the sanitary sewer system use ordinances, service agreements, or other legally binding procedures or documents, which demonstrates the agency's legal authority:
b. Prohibit illicit discharges
c.
Require that sewers and connections be properly designed and constructed
d.
Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency
e.
Limit the discharge of fats, oils, and grease and other debris that may cause blockages
f. Enforce any violation of its sewer ordinances
E. OPERATIONS AND MAINTENANCE (O&M) YES LOCATED
WHERE? NO N/A COMMENTS
E1 a. Provide the following documents:
b. An updated map of the agency's sanitary sewer system and storm drain system.
c.
A schedule for maintenance and cleaning of the sanitary sewer system.
d. Documentation for maintenance and cleaning of the sanitary sewer system.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 3 of 10
SSMP DATA & RECORDS REQUEST
e.
Documentation for scheduled and conducted activities, such as work orders and/or reports and invoices from contractors. f. The O&M contract if the agency's collection system is operated and maintained by a contract operations firm.
g. The agency's Rehabilitation and Replacement Plan
h. » Summary of the agency's CCTV program and schedule.
Include samples of inspections and summary of findings. i. » List of current and planned projects
j. » Time schedule for planned projects
k. » Schedule for developing the funds needed for
rehabilitation and replacement projects
l. Standard Operating Procedures for Sewer System Operations and Maintenance activities.
m.
Training records for staff operations and maintenance
activities and contractor operations and maintenance
activities.
n.
» All applicable licenses and certifications required for agency or contract staff. Provide documents stating this requirement.
o.
Assessment of O&M Staff "Core Competencies" (Skills,
Knowledge and Abilities)
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 4 of 10
SSMP DATA & RECORDS REQUEST
E. OPERATIONS AND MAINTENANCE (O&M) [CONTINUED] YES LOCATED WHERE? NO N/A COMMENTS
p.
Equipment and replacement part inventories, including
identification of critical replacement parts.
q.
» If critical replacement parts are not kept in stock,
identify and provide method in which these parts are
acquired when needed (List of emergency contractors
and/or suppliers).
r.
» If critical replacement parts are not kept in stock,
provide applicable mutual aid agreements.
F. DESIGN & PERFORMANCE STANDARDS YES LOCATED
WHERE? NO N/A COMMENTS
F1 a. Provide the following documents:
b. Design and construction standards and specifications for:
c. » the installation of new sanitary sewer systems
d. » pump stations and other appurtenances specific to the agency's collection and conveyance system
e.
» the rehabilitation and repair of existing sanitary sewer systems
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 5 of 10
SSMP DATA & RECORDS REQUEST
f.
Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances specific to the agency's collection and conveyance system and for rehabilitation and repair projects.
G. OVERFLOW EMERGENCY RESPONSE PLAN YES LOCATED
WHERE? NO N/A COMMENTS
G1 a. Provide the agency's Overflow Emergency Response Plan b.
Notification procedures ensuring that the primary responders and regulatory agencies are informed of all SSOs in
accordance with the Monitoring and Reporting Program,
Order No. 2013-0058-EXEC.
c. A program to ensure an appropriate response to all overflows. d.
Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained.
e.
Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities. f. Procedures to address spill volume estimation.
g.
A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States.
h.
A program to ensure that all reasonable steps are taken to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or
additional monitoring as may be necessary to determine the nature and impact of the discharge.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 6 of 10
SSMP DATA & RECORDS REQUEST
H. FOG CONTROL PROGRAM YES LOCATED
WHERE? NO N/A COMMENTS
H1 a.
Provide the agency's Fats, Oils, and Grease (FOG) Control Program.
b. If applicable: justification for why the agency does not have a FOG Control Program, because one is not needed.
c.
Evidence of the agency's public education outreach program that promotes proper disposal of FOG.
d. List of acceptable FOG disposal facilities.
e.
Ordinance demonstrating the agency's legal authority to prohibit FOG discharges to the system and inspect FOG
producing facilities.
f. Evidence of FOG Control Program inspection and enforcement activities.
g.
Documentation of hot spots in the collection system, which are caused by FOG.
I. SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN YES LOCATED WHERE? NO N/A COMMENTS
I1 a.
Provide the agency's System Evaluation and Capacity Assurance Plan (SECAP).
b. Evaluation determining whether the SECAP is necessary.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 7 of 10
SSMP DATA & RECORDS REQUEST
c.
The agency's capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event.
d. Program for the evaluation of system hydraulic deficiencies. e.
Evidence of design criteria utilized to address hydraulic deficiencies.
f.
Short- and long-term CIP schedule necessary to address
hydraulic deficiencies. Sources of funding for these long and short term projects.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 8 of 10
SSMP DATA & RECORDS REQUEST
J. MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS YES LOCATED WHERE? NO N/A COMMENTS
J1 a.
Provide the following documentation, which demonstrates the following:
b. Prioritization of appropriate SSMP activities.
c.
Efforts to monitor implementation and measure the
effectiveness of the SSMP.
d. Assessment of the preventative maintenance program.
e. Updates to program elements.
f. Identification of SSO trends.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 9 of 10
SSMP DATA & RECORDS REQUEST
g.
Evidence of mandatory information required by the
Monitoring and Reporting Program, Order No. 2013-0058-
EXEC, such as the CIWQS SSO supporting documentation.
K. SSMP PROGRAM AUDITS YES LOCATED
WHERE? NO N/A COMMENTS
K1 a. Provide historical SSMP Program Audit Reports.
L. COMMUNICATION PROGRAM YES LOCATED
WHERE? NO N/A COMMENTS
L1 a.
Provide the agency's Communication Program and evidence of its implementation.
WG SSMP Data Records Request
Last Revised: 01/16/2017 Page 10 of 10
City of Grover Beach
Sewer System Management Plan
Revision 3 – 2018
Audit Report
August 2021
Prepared By:
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Page i
CERTIFICATION
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations.
Gregory A. Ray, PE
Public Works Director/City Engineer
City of Grover Beach
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
SCOPE AND PURPOSE
The State Water Resources Control Board (SWRCB) Sanitary Sewer System Waste Discharge Requirements Order No. 2006-0003-DWQ as amended by WQ 2008-0002-EXEC (herein SSSWDR) require the City of Grover Beach (City) to implement and maintain a Sewer System Management Plan (SSMP).
The City has contracted with Wallace Group to complete an audit of the City’s current SSMP in order to evaluate the effectiveness of the SSMP and its implementation. The SSMP Audit measures compliance with section D.13 of the SSSWDR Orders and the effectiveness of the City’s implementation of the current draft SSMP, Revision 3 dated June 2018:
1.0 [SSSWDR, Section D.13.i]: Goal
2.0 [SSSWDR, Section D.13.ii]: Organization
3.0 [SSSWDR, Section D.13.iii]: Legal Authority
4.0 [SSSWDR, Section D.13.iv]: Operation and Maintenance Program
5.0 [SSSWDR, Section D.13.v]: Design and Performance Provisions
6.0 [SSSWDR, Section D.13.vi]: Overflow Emergency Response Plan
7.0 [SSSWDR, Section D.13.vii]: FOG Control Program
8.0 [SSSWDR, Section D.13.viii]:System Evaluation and Capacity Assurance Plan
9.0 [SSSWDR, Section D.13.ix]: Monitoring, Measurement, and Program Modifications
10.0 [SSSWDR, Section D.13.x]: SSMP Program Audits
11.0 [SSSWDR, Section D.13.xi]: Communication Program
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
AUDIT FORMAT
The SSMP Audit separately evaluates each SSMP Element using the following format:
▪ Applicable SSSWDR Section
▪ Audit Finding
▪ Sufficiency Ranking
▪ Reference Information
▪ Deficiencies
▪ Recommendation of steps and schedule to correct deficiencies The ranking criteria utilized in the Audit are provided in Table 1 below:
Table 1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the section are met.
Substantial Compliance The majority of requirements in the section are met.
Partial Compliance Half of the requirements in the section are met.
Marginal Compliance Less than half of the requirements in the section are met.
Out of Compliance None of the requirements in the section are met.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
SSMP AUDIT PARTICIPANTS AND SCHEDULE
The SSMP Audit assesses the effectiveness of the City’s SSMP Revision 3, dated June 2018.
The City has been utilizing this draft 2018 SSMP which was never completely finalized and adopted by the City Council. This document was updated to replace Revision 2, dated June 2013. The Audit also assesses the City’s compliance with the SSSWDR Section D.13 requirements. The purpose of the Audit is to identify deficiencies, if any, in the SSMP and identify corrective actions and a schedule to complete them. The Audit was conducted by the following Wallace Group Staff:
▪ Bill Callahan
Senior Environmental Compliance Specialist
City of Grover Beach Staff participating in the SSMP Audit:
▪ Greg Ray
Public Works Director/City Engineer
▪ Gabriel Munoz-Morris
Senior Engineer
The following table summarizes key dates and locations for the SSMP Audit:
Table 2: SSMP Audit Key Dates
Date Location Topic Staff
July 12, 2021 WG Office and
City Office
SSMP Data and Records
Request Emailed
Gabriel Munoz-Morris,
Bill Callahan
July 22, 2021 City Office SSMP Audit Kick-off Meeting Gabriel Munoz-Morris, Bill Callahan
August 6, 2021 City Office Draft SSMP Audit Report
Submission
Gabriel Munoz-Morris,
Greg Ray,
Bill Callahan
September 13,
2021
WG Office and
City Office
SSMP Audit Report
Finalized
Gabriel Munoz-Morris,
Greg Ray,
Bill Callahan
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
2021 SSMP AUDIT RESULTS
The SSMP Audit resulted in a finding that the City’s 2018 SSMP is in compliance with three (3) of the subsections of SSSWDR Section D.13 and ranges between marginal and substantial compliance with eight (8) out of eleven (11) subsections of SSSWDR Section D.13. The City has been partially effective in implementation of the SSMP. A summary of these results is presented in Table 3 below:
Table 3: 2021 SSMP Audit Results
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City SSMP Content &
Effectiveness in the
Implementation of
SSMP Subsections
Recommended
Actions
1. Goal
[SSSWDR D.13(i)]
Substantial
Compliance Substantial Compliance
Update goals as
applicable and
methods to
evaluate progress
in the next formal
update to the
SSMP.
2. Organization
[SSSWDR D.13(ii)]
Partial
Compliance
General Deficiencies:
▪ City Council & Staff
positions need to be
updated.
Partial Compliance
Update the
deficiencies
identified in this
section.
3. Legal Authority
[SSSWDR D.13(iii)] In Compliance
General Deficiencies:
▪ N/A
In Compliance
Adopt SSLOCSD
Ordinance to
support FOG
Program if this
has not occurred
as of this date.
4. Operation and
Maintenance Program
[SSSWDR D.13(iv)]
Partial
Compliance
General Deficiencies:
▪ The preventative
maintenance
program does not
include a specific
plan and schedule
for sewer line
cleaning and
manhole
Develop a plan
and schedule to
implement the
items listed as
deficient in this
section.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City SSMP Content &
Effectiveness in the
Implementation of
SSMP Subsections
Recommended
Actions
inspections. There is
no formal process or
documentation for
annual line cleaning
or manhole
inspections.
▪ The CCTV
schedule, how
pipeline segments
are assessed, and
the plan for
rehabilitation and/or
repair of those
pipeline segments is
not discussed in the
SSMP. The City is
behind the
benchmark for
annual CCTV
inspections
identified in the
SSMP.
▪ Some training
procedures and
training records are
available; however,
City records do not
demonstrate a
formal training
program with a
schedule,
procedures, and
records
documenting these
items and activities.
▪ See the Operation
and Maintenance
section of this SSMP
Audit Report for
additional details.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City SSMP Content &
Effectiveness in the
Implementation of
SSMP Subsections
Recommended
Actions
Partial Compliance
5. Design and
Performance
Provisions
[SSSWDR D.13(v)]
In Compliance In Compliance N/A
6. Overflow Emergency
Response Plan
[SSSWDR D.13(vi)]
Marginal
Compliance
General Deficiencies:
▪ The plan requires
additional
development to
address all the
requirements for an
OERP such as;
formal, written
procedures for City
Staff and contractors
to conduct SSO
related activities
such as volume
estimates and water
quality monitoring.
▪ See the Overflow
Emergency
Response Plan
section of this SSMP
Audit Report for
additional details.
Marginal Compliance
Develop a plan
and schedule to
develop and
implement the
items listed as
deficient in this
section.
7. FOG Control
Program
[SSSWDR D.13(vii)]
In Compliance In Compliance
See additional
recommendations
in the FOG
Control Program
section of this
SSMP Audit
Report.
8. System Evaluation Partial General Deficiencies Update this Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City SSMP Content &
Effectiveness in the
Implementation of
SSMP Subsections
Recommended
Actions
and Capacity
Assurance Plan
[SSSWDR D.13(viii)]
Compliance ▪ Information in SSMP
is outdated and the
status of associated
improvement
projects are not
included in the
SSMP. Sewer
Master Plan (2019)
and CCTV
information should
be integrated into
the next update to
the SSMP.
Partial Compliance
section to reflect
the specific
recommendations
found in this
section of Audit
Report.
9. Monitoring,
Measurement, and
Program
Modifications
[SSSWDR D.13(ix)]
Marginal
Compliance
General Deficiencies:
▪ There is not a formal
process being
implemented to
evaluate the
implementation or
effectiveness of
each SSMP Element
or to identify and
evaluate SSO
trends.
Out of Compliance
Implement a plan
and schedule to
develop and
implement the
items listed as
deficient in this
section.
10. SSMP Program
Audits
[SSSWDR D.13(x)]
Partial
Compliance Partial Compliance
Conduct future
SSMP Audits by
the schedule
identified in this
section of the
Audit Report.
11. Communication
Program
[SSSWDR D.13(xi)]
Marginal
Compliance
General Deficiencies:
▪ The City did not
implement the
communication plan
as described in the
Develop a plan
and schedule to
develop and
implement the
items listed as
deficient in this
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
SSSWDR Section D.13
SSMP
Compliance
with Required
Subsection
City SSMP Content &
Effectiveness in the
Implementation of
SSMP Subsections
Recommended
Actions
2018 SSMP
Marginal Compliance
section.
Regulatory Compliance Schedule and Compliance Summary Recommendations The following sections describe these findings in detail and address future additions and updates the City is required to make to its SSMP. The table provided above is a summary and is not intended to replace the detailed findings and recommendations identified in the SSMP Audit Report.
The Sanitary Sewer System General Waste Discharge Requirements (SSSGWDRs) have been in place since 2006 with requirements for the City to develop and implement a SSMP since 2010. It is the expectation of the State Water Resources Control Board (SWRCB) that public agencies have comprehensive Sewer System Management Plans in place with associated plans and programs being implemented. Based on the fact that these regulatory requirements have been in place for over 10 years, these SSMP Audit Report recommendations should be implemented in an expedited time frame and should be included as updates to the SSMP to ensure compliance with the SSSWDR Orders as soon as possible.
The ongoing regulatory timeline required the City to conduct formal SSMP Updates every 5 years after this date (August 2014 & August 2019). The City completed one formal update in 2013, missing the requirement in 2019. It should be noted that an update occurred in 2018 but the version of this document (Rev 3) was never finalized and certified. The 2018 is currently in Draft format. After the 2021 Audit, the City should address findings and recommendations listed in the Audit Report, consider future plans for sewer operations and management and integrate these into an updated and certified SSMP.
SSMP Audits were required on a two-year interval by August 2 nd (2011, 2013, 2015, 2017,
2019, 2021). Audits were completed in 2011, 2013, & 2017 with the required 2021 Audit to be completed in 2021. The City is required to conduct their next Audit on or before August 2, 2023, for compliance with this regulatory timeline.
It should be noted that the City’s Sewer System Overflow (SSO) history shows a low incidence of SSOs when compared to State and Regional municipalities for Category 1, 2, & 3 SSOs as shown in the tables below. The volume of SSOs for Category 1, 2, & 3 SSOs are also low when compared to the average SSO volume experienced in State and Local Agencies of similar size.
The majority of the City’s SSO history (2010 – 2021) occurred between 2010 & 2018. The City has not reported a SSO since 2018. This can be attributed to the City’s operations and maintenance activities which are focused on minimizing SSO events.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Comparison to Municipal Agencies 2010- 2021 (June)
Spill Rate: Number of Spills per 100 miles of Pipe per Year Category 1 Category 2 Category 3
City of Grover Beach 0.33 0.33 0.17
State Municipal
Average 1.59 0.57 3.12
Region Municipal
Average 1.5 0.62 3.39
Category 1 = Spills of any volume that reach surface water.
Category 2 = Spills greater than or equal to 1,000 gallons that do not reach surface water.
Category 3 = Spills less than 1,000 gallons that do not reach surface water.
0.33 0.33 0.17
1.59 0.57
3.12 1.5
0.62 3.39
0 1
2 3
4 5
6 7
8 Cat 1 Cat 2 Cat 3
Number of Spills per 100 Miles of Pipe
City of Grover Beach State Municipal Average Regional Municipal Average Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Comparison to Municipal Agencies 2010-2021 (June)
Net Volume of Spills in gallons per Capita per Year
Net Volume (volume spilled minus volume recovered) of SSOs, for which the reporting Enrollee is responsible, per capita (i.e. the population served by your agency's sanitary sewer system), per year.
Category 1 Category 2 Category 3
City of Grover Beach 2.97 59.08 0.13
State Municipal
Average 1117.05 299.41 22.45
Region Municipal
Average 556.4 791.16 23.45
2.97 59.08
0.13 1117.05
299.41
22.45 556.4
791.16
23.45 0
200
400
600
800
1000
1200
Cat 1 Cat 2 Cat 3
Spill Volume Comparison
City of Grover Beach State Municipal Average Regional Municipal Average Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
1.0 Goal [SSSWDR D.13(i)]
SSSWDR D.13(i) states:
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
Section D.13(i): The 2018 SSMP includes four (4) goals. There was no evidence provided at the time of this Audit that these goals are being assessed as evidence that the City is meeting the Goals outlined in this Element. These Goals should be assessed as part of Element 9:
Monitoring, Measurement and Program Modification.
Sufficiency: Substantial Compliance
Reference: 2018 SSMP
Findings: The City has four (4) goals, but they do not provide specific and measurable metrics to ensure and demonstrate the proper management, operation, and maintenance of the sanitary sewer system.
Recommendation: The City should consider updating its goals to be specific to the City sewer system and SSMP implementation. Goals should be measurable and assessed as part of Element 9: Monitoring, Measurement and Program Modification.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
2.0 Organization [SSSWDR D.13(ii)]
SSSWDR D.13(ii) states:
The SSMP must identify:
(a).The name of the responsible or authorized representative as described in Section J of this Order;
(b).The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and (c). The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
SSSWDR J states:
All applications, reports, or information shall be signed and certified as follows:
(i). All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement).
(ii). An individual is a duly authorized representative only if:
(a).The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b).The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
Finding: Section D.13(ii)(a): The name of the responsible and authorized representative, Greg Ray, is provided in the SSMP.
Gabriel Munoz-Morris was recently added as a LRO in CIWQS and should be integrated into the updated SSMP.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Conclusion: The section above is in compliance with the above requirement. See recommendations below.
Finding: Section D.13(ii)(b): The names for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program are included in SSMP Element 2: Organization and SSMP Appendix.
The SSMP states which positions are responsible for each SSMP Element and which City positions are responsible for implementing each SSMP Element.
Lines of authority are presented in SSMP Appendix but should be reviewed for accuracy.
SSMP Element 2: Organization should be updated to provide the roles and responsibilities of applicable staff with SSMP related responsibilities.
The names and titles of the Mayor and City Council Members found in Table 2-2 and Appendix B of this Element do not match the names and titles of the current Mayor and Council. This list needs to be updated to list the correct names and position titles of the City Council Members.
Conclusion: The section above is in partial compliance with the above requirement. See recommendations below.
Finding: Section D.13(ii)(c): A chain of communication for reporting sanitary sewer overflows (SSOs) is provided in the 2018 SSMP. Figure 2-1 requires updating to identify the current Public Works Supervisor.
Conclusion: The section above is in partial compliance with the above requirement. See recommendations below.
Element 2 Sufficiency: Partial Compliance
Reference: 2018 SSMP, Appendix 2A; CIWQS Facility At-A Glance Report (June 2021) Findings: The City’s account in CIWQS shows Greg Ray and Gabriel Munoz-Morris as LROs.
Table 2-2 and Appendix 2A should be updated to provided current staff and Council positions and responsibilities.
Recommendation: SSMP Element 2 and associated appendices need to be updated to include all the names and telephone numbers of all City and Contract Staff responsible for implementing the SSMP, identify which positions are responsible for implementing each SSMP Element, and correctly list the current City Council Members. The Chain of Communication section of SSMP Element 2: Organization needs to be updated with the current City contacts and phone numbers and contact information for police dispatch, SSLOCSD, and RWQCB staff.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
3.0 Legal Authority [SSSWDR D.13(iii)]
SSSWDR D.13(iii) states:
Each Enrollee must demonstrate, through sanitary system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a).Prevent illicit discharges into its sanitary sewer system (examples include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.); (b).Require that sewers and connections be properly designed and constructed; (c). Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d).Limit the discharge of fats, oils, and grease and other debris that may cause blockages; and
(e).Enforce any violation of its sewer ordinances.
Finding: Section D.13(iii)(a): Illicit discharges, such as storm water, debris, chemicals, waste, concrete, debris that obstruct, etc., are addressed in the Grover Beach Municipal Code, Article VII, Chapter 1, Part 6 – Standards and Regulations for Quality of Sewer Discharge.
Conclusion: The section above is in compliance with the above requirement. See recommendations below.
Finding: Section D.13(iii)(b): Proper design and construction of private connections are addressed in the following Grover Beach Municipal Code, Article VII, Chapter 1, Parts:
▪ Part 3 – House Sewers General Regulations and Materials ▪ Part 4 – General Rules
▪ Part 5 – Main Extensions and in the City’s 2007 Standards and Specifications.
Conclusion: The section above is in compliance with the above requirement. See recommendations section below.
Finding: Section D.13(iii)(c): The City does not own and, therefore, does not require access to maintain or repair any portion of a lateral. The City ensures access for inspection for portions of the lateral owned or maintained by a resident or business in the Grover Beach Municipal Code, Article VII, Chapter 1, Part 4, Section 7153: Investigative Powers.
Conclusion: The section above is in compliance with the above requirement. See recommendations section below.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Finding: Section D.13(iii)(d): City has the authority to limit the discharge of FOG and other debris that may cause blockages in the sanitary sewer system in the following Grover Beach Municipal Code, Article VII, Chapter 1, Sections:
▪ Part 3, Section 7139.1: Grease Traps, Catch Basins, Sumps, Etc. ▪ Part 6, Section 7172: Other Waters and Wastes Prohibited ▪ Part 6, Section 7173: Grease, Oil, and Sand Interceptors ▪ Part 6, Section 7173.1: Same; Construction
▪ Part 6, Section 7173.2: Same; Maintenance
▪ SSLOCSD 1994-1 Pretreatment Ordinance
▪ SSLOCSD 2008-01 FOG Ordinance
Conclusion: The section above is in compliance with the above requirement. See recommendations section below.
Finding: Section D.13(iii)(e): City has the authority to enforce any violation of its sewer ordinances in the following Grover Beach Municipal Code Chapters and Sections:
Article I:
▪ Chapter 2: Penal Provisions
▪ Chapter 4: Administrative Citations for Violation of Code ▪ Chapter 5: Abatement of Nuisances
Article VII, Chapter 1:
▪ Part 4, Section 7154: Correction of Violation
▪ Part 4, Section 7155: Liability for Damages for Violation ▪ Part 7, Section 7184: Collections
▪ Part 7, Section 7185: Penalties
Conclusion: The section above is in compliance with the above requirement. See recommendations section below.
Element 3 Sufficiency: In Compliance
Reference: 2018 SSMP, Grover Beach Municipal Code, Article I, Chapter 2: Penal Provisions, Chapter 4: Administrative Citations for Violation of Code, and Chapter 5: Abatement of Nuisances and Article VII, Chapter 1, Part 3 – House Sewers General Regulations and Materials, Part 4 – General Rules, and Part 5 – Main Extensions and in the City’s 2007 Standards and Specifications, Part 6 – Standards and Regulations for Quality of Sewer Discharge, and Part 7 – Sewer Service Charges
Findings: The SSMP references the City’s applicable Legal Authorities for compliance with this section. There is a reference to the City adopting SSLOCSD 2008-01 FOG Ordinance. It was unclear at the time of this Audit if this occurred.
Recommendation: The SSMP should be updated to incorporate City adopting SSLOCSD 2008-01 FOG Ordinance.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
4.0 Operation and Maintenance Program [SSSWDR D.13(iv)] SSSWDR D.13(iv) states:
The SSMP must include those sections listed below that are appropriate and applicable to the Enrollee’s system:
(a).Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities;
(b).Describe routine preventive and operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) Program should have a system to document scheduled and conducted activities, such as work orders;
(c). Develop a rehabilitation and replacement plan to identity and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed to the capital improvement plan; (d).Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and (e).Provide equipment and replacement part inventories, including identification of critical replacement parts.
General Finding:
This Element of the SSMP is incomplete and in draft form. As a result, it is difficult to assess the plan the City has for Operations and Maintenance of the system.
Finding: Section D.13(iv)(a): All sewer assets and appurtenances are identified in the collection system map referenced in the 2018 SSMP. A sewer system map was reviewed at the time of the audit. A method for tracking updates to the City’s maps was identified in the SSMP however it was unclear if the City sewer maps receive physical updates or if the current map set is accurate to include areas of the collection system discovered in the field or that may have been upgraded. Storm Water conveyance maps are included in the SSMP and are available for City staff to reference in the event of a SSO. A revision record should be utilized to identify when sewer and storm water assets are added, repaired or upgraded. These maps will provide Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
maintenance staff with an easy reference to identify sewer and storm water conveyance facilities that may be impacted by and SSO.
Conclusion: The section above is in substantial compliance with the above requirements. See recommendations section below.
Finding: Section D.13(iv)(b): The 2018 City SSMP summarizes goals and Routine Preventative Operation and Maintenance (O&M) activities in this section. O&M relating to; sewer line cleaning, CCTV inspections, and manhole inspections are performed by City staff and by contractors.
The SSMP discusses a year-round pipeline maintenance program for system wide sewer line cleaning is on an annual basis to be instituted in 2018. Annual sewer line cleaning activities have historically been performed by contract staff. At the time of this audit, there was no evidence that annual cleaning schedule is being conducted. Evidence of a formal schedule and records for annual cleaning was not available. City staff does complete quarterly Hot Spot/High Maintenance Area cleaning utilizing a trailer mounted jetter. Records for these cleaning activities were reviewed during the Audit.
The SSMP states that the City’s three (3) Lift Stations are inspected 5 days a week by City Staff and that pump hours and observed conditions are entered in a lift station log. The SSMP discusses a lift station checklist, scheduled inspections, maintenance for specific components of these stations however there was no schedule or maintenance records presented at the time of the audit.
Future revision to the SSMP should include; a schedule for maintenance, lift station checklist and work order forms in this appendix.
Manholes receive an informal inspection during routine sewer line cleaning. Manhole inspection forms are not generated as a result of these informal manhole inspections. Serious conditions are documented on a City Incident Report for future maintenance or rehabilitation. There were no formal records demonstrating manhole inspections had occurred in the past 2 years at the time of this audit.
A formal schedule and tracking system should be developed for sewer line cleaning and manhole inspections. Manhole inspection forms should be developed in conjunction with routine sewer line cleaning and incorporated into the inspection process to track flow conditions and the physical condition of each manhole. Examples of sewer line cleaning, manhole inspections and maintenance records should be included in the SSMP.
Conclusion: The section above is in marginal compliance with the above requirements. See recommendations section below.
Finding: Section D.13(iv)(c): The 2018 SSMP states that the City plans to perform a complete video survey of the sewer system in 2017/18 which will be the basis for identification of future sewer line rehabilitation and replacement projects. Furthermore, the SSMP states that CCTV information will be analyzed, and the results will be included in 2018/19 with a CIP Plan include in the SSMP in 2019.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
City records show CCTV was performed on approximately 50% of sewer lines as of July 2021.
Staff reports that this information is pending assessment. A Capital Improvement Plan and schedule was identified in the City’s 2022 Budget/Capital Improvement Plan for sewer rehabilitation and replacement projects forecasted between 2022 and 2026. This plan allocates $6.6 million dollars for sewer lines within the City service area. The City is also planning to allocate $450,000 for three (3) Lift Station rehabilitation projects between 2022 and 2026. It is unclear if these projects are a result of CCTV investigations as a formal summary of CCTV reports or ranking of defects were not available at the time of this audit. Records demonstrating a formal plan and schedule to conduct CCTV inspections and assess sewer line deficiencies were not available for review. This section should be updated to include a CCTV analysis and summary of planned projects identified as a result of identified defects.
The City SSMP references a Sewer Master Plan (SMP) conducted in 2006 as addressing most of the requirements in this section. This Master Plan provides an assessment of the City’s sewer system; lift stations, force mains, manholes, and sewer line (capacities). CCTV inspections were not conducted as part of the 2006 Master Plan. A Capital Improvement Plan organized in three phases was developed based on the results of the Master Plan. City staff reports that these projects were completed prior to 2013.
This section should be updated to document specific projects planned between 2022 and 2026, based on the newer SMP (2019) and updated annually to discuss the status of current and future projects identified by the City.
The City funds capital projects utilizing sewer user fees and existing Enterprise Fund reserves.
Based on a review of the 2022 Budget, it appears the City has a sewer reserve fund for capital improvements. A summary of City funding mechanisms and specific projects should be included in future SSMP revisions and updates.
The SSMP needs to be updated to discuss planned capital projects and funding mechanisms that meet the requirements of this section. A plan and schedule to conduct CCTV inspections and a system for ranking the condition of sewer pipes and scheduling rehabilitation and replacement needs to be developed and included in the SSMP.
Conclusion: The section above is in partial compliance with the above requirements. See recommendations section below.
Finding: Section D.13(iv)(d): The 2018 SSMP states that Staff receives extensive training in system operations and maintenance. Staff reports that training exercises for Lift Station Operations, Overflow Emergency Response Plan, SSO Response/Spill Prevention/Control, Sewer Jetter Training, and Safety. Records reviewed for Staff’s participation in these training sessions were limited at the time of this audit.
Training procedures for collection system operations, maintenance, and monitoring were not available at the time of this audit. Development of SOPs are discussed in the 2018 SSMP, for completion by September 2018. Procedures should be developed for O&M activities that are specific to the City sewer system and training should be conducted annually at a minimum or when conditions require more frequent training. All training should be documented.
Conclusion: The section above is in marginal compliance with the above requirements. See recommendations section below.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Finding: Section D.13(iv)(e): A list of current collection system critical parts and equipment was provided for maintaining City sewer lines, lift stations, and manholes in Appendix 4I of the SSMP.
The City should review the list of critical parts and equipment for all assets and equipment used in the sewer system and attach a vendor and/or contractor list with contact information for parts, equipment and services that are not easily or reasonably stocked or maintained by the City.
Include an updated list in the next update to this SSMP.
Conclusion: The section above is in compliance with the above requirements. See recommendations section below.
Element 4 Sufficiency: Partial Compliance
Reference: 2018 SSMP and Appendices, City Sanitary Sewer Master Plan (SMP): 2006, 2019 SMP, City Critical Parts and Equipment List, City List of Hot Spots, Capital Improvement Budget 2022, 2021 CCTV Data.
Findings: The 2018 SSMP Element 4: Operation and Maintenance Program has the following deficiencies:
▪ This Element of the SSMP is incomplete (in Draft Form) and should be updated. ▪ The preventative maintenance program is not being implemented as described in the SSMP. Annual cleaning and inspection objectives are not being met. There is no formal process to conduct and document regular manhole inspections and line cleaning. ▪ Lift Station O&M activities and preventative maintenance schedules are not presented or documented in the City SSMP.
▪ The CCTV schedule, how the pipeline segments are assessed, and the plan for rehabilitation and/or repair of those pipeline segments have not been implemented as discussed in the SSMP.
▪ Existing and planned sewer capital projects and rehabilitation efforts that meet the requirements of the Rehabilitation & Replacement Program should be referenced and included in the SSMP. If additional projects have been identified or are in the process of being identified they should be described and referenced in the SSMP. ▪ City records do not demonstrate that a formal training program has been developed as described in the SSMP. Future updates should include a training schedule, procedures, and records to demonstrate City staff is receiving formal training on O&M activities specific to City sewer operations.
Recommendation: Deficient sections of the O&M Program to be created and documented in the next SSMP revision include:
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
▪ Create and implement a formal plan and schedule that outlines sewer line cleaning and manhole inspections in routine and high maintenance areas. Create a tracking system and record for these areas as they are maintained. (Records are required to be maintained for 5 years for compliance with the SSSWDR). Include examples of these records in the updated SSMP. Include the work order form and other log and inspection templates included in the 2018 SSMP in the appendix of the updated SSMP. ▪ Utilize the manhole inspection form included in the appendix of the SSMP to conduct formal inspections and include a section on the City Sewer Line Cleaning Log for routine manhole observations.
▪ Develop a formal Rehabilitation and Replacement (R&R) Plan that incorporates CCTV sewer line condition assessments and future manhole inspection data. Create a proposed short- and long-term CIP completion schedule and document in a table which projects were initiated and/or completed. Update this table as additional projects are completed and/or added as a result of future City investigations. Provide a summary of how these projects will be funded.
▪ Sections of the 2006 Sewer Master Plan (SMP) or recent 2019 SMP (not referenced in the 2018 SSMP) that can be used to meet the requirements of the Rehabilitation & Replacement Program should be referenced and included in the SSMP. ▪ Review existing critical parts and equipment list and contacts for the operation and maintenance of City sewer assets and update as applicable. If some parts and equipment are not planned to be stocked by the City, document the vendors for these items and contact information. If equipment is available through mutual aid agreements with neighboring agencies or through contract services, document/reference these agreements in the SSMP. Track quantities of parts and equipment in stock and replace to keep a rolling stock for future use.
▪ Develop training procedures specific to City O&M activities and train on these procedures annually. A sample list of Collection System O&M Procedures attached to the Audit for an idea of potential procedures. The City should provide evidence that contractors are trained for specific O&M activities and Emergency Operations they perform for the City and that they are aware of City collection system procedures.
Maintain documentation of this training.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
5.0 Design and Performance Provisions [SSSWDR D.13(v)]
SSSWDR D.13(v) states:
(a).Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations, and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b).Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for rehabilitation and repair projects.
Finding: Section D.13(v)(a): The City adopted design standards and specifications in June 2009. Standards and Specifications are found for the following sewer assets; standard manholes, drop manholes, sewer mains, trench details, sewer cleanouts, sewer lateral connections, and sewer backwater valves. Sewer lift stations and force mains are also discussed, however specific and detailed standards and specifications are provided to meet site conditions and requirements associated with individual projects. The design of pump stations and other appurtenances must be performed by a qualified professional engineer registered in the State of California.
Conclusion: The section above is in compliance with the above requirements.
Finding: Section D.13(v)(b): Procedures and standards for the acceptance testing and inspection of new and repaired sewer main and appurtenances are specified in Section 6 – Sewerage: of the City’s Standards and Specifications. These standards are specified for manholes, sewers, connections, etc. and results are required to be sent to the City Engineer for approval.
Conclusion: The section above is in compliance with the above requirements.
Element 5 Sufficiency: In Compliance
Reference: 2018 SSMP; City 2007 Design Standards and Specifications: Section 6. Sewer Details: S1 – S8.
Deficiencies: N/A - The City is in compliance with the requirements for this SSMP Element.
Design Standards and Specifications with Testing Procedures and Requirements were reviewed during the Audit.
Recommendation: Refer to the specific location of the City’s Design Standards and Specifications in the next revision of the SSMP. Include these Standards and Specifications as an attachment to the SSMP. Include a reference to the current San Luis Obispo County Standards as a default design standard in the updated SSMP. Include the website location for these standards.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
6.0 Overflow Emergency Response Plan [SSSWDR D.13(vi)]
SSSWDR D.13(vi) states:
Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, the plan must include the following:
(a).Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner;
(b).A program to ensure appropriate response to all overflows; (c). Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP identifies the officials who will receive immediate notification; (d).Procedures to ensure that appropriate staff and contract personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (e).Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f). A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated or partially treated wastewater to waters of the United States and minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
Finding: Section D.13(vi): The City SSMP gives a general summary of City’s Overflow Emergency Response Program (OERP). The appendix of the SSMP has a placeholder for the physical OERP and associated Emergency Response Procedures, however these materials are not included as o the date of this Audit. This plan requires additional development to address all the requirements for an OERP; specifically, written procedures to address requirements (a) – (f) in SSMP Element 6 of the SSSWDR and Amended 2013 Monitoring and Reporting Requirements.
Finding: Section D.13(vi)(a): Section A of the City OERP includes the City’s Notification Procedure. This procedure discusses how the City is notified of a SSO and how staff is dispatched to a SSO through the Police Dispatch Center. There is discussion of how regulatory agencies are informed of a SSO in a timely manner. Spill classifications, notification timeframes and regulatory agency contact information are in compliance with current 2013 Monitoring and Reporting Requirements. There are some areas highlighted that should be reviewed and confirmed for an updated and certified SSMP.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Finding: Section D.13(vi)(b): A general overview of SSO response was provided and associated organizational flow chart and summary showing key positions and their responsibility to ensure appropriate response to all overflows was reviewed.
Finding: Section D.13(vi)(c): Procedures to ensure prompt notification are discussed in the following portions of this Element of the SSMP:
o Section 6.4: SSO Notification and Reporting
Initial reporting contact information is provided for associated regulatory agencies, along with reporting timeframes for specific SSO Categories in accordance with the Monitoring and Reporting Program (2013 MRP) Requirements adopted in 2013 by the RWQCB.
This section identifies nine (9) Emergency Operating Procedures that are referenced for development by June 2019, however there was no evidence that these procedures were developed or implemented.
Finding: Section D.13(vi)(d): Procedures to ensure appropriate staff and contractor personnel are aware of, follow, and are trained on an Overflow Emergency Response Plan were not available at the time of this audit. Evidence of contractor training or procedures for contractors who may assist with SSO related activities was not available at the time of this audit.
Finding: Section D.13(vi)(e): Formal procedures to address emergency operations, such as emergency traffic and crowd control, SSO volume estimation and other necessary response activities were not available at the time of this audit.
Finding: Section D.13(vi)(f): The City OERP does not summarize how staff should contain a SSO or address surface water quality monitoring information. A comprehensive program with specific procedures to contain, prevent, and monitor untreated and partially treated wastewater to waters of the State was not available at the time of this audit.
Conclusion: The sections above are in marginal compliance with the above requirements. See recommendations below.
Element 6 Sufficiency: Marginal Compliance
Reference: 2018 SSMP and appendices.
Findings: This SSMP Element has the following deficiencies:
▪ The plan requires additional development to address all the requirements for an OERP.
Formal, written procedures required above were not provided during the Audit and are not included in the SSMP. Evidence of a program to inform and train City Staff and contractors on how to contain and prevent a SSO and conduct follow-up water quality monitoring and an impact assessment was also not provided during the Audit. Training Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
records for SSO emergency response training were not available at the time of this Audit.
▪ There are some areas highlighted that should be reviewed and confirmed for an updated and certified SSMP.
Recommendation: This SSMP Section is recommended to be updated with a plan and schedule to create the necessary:
▪ Update of this Element as it is a draft
▪ SSO emergency response program
▪ SSO response procedures specific to the City’s sewer collection and conveyance system (See attached list of sample Emergency Operating Procedures at end of audit report.)
▪ Implement SSO response forms (Ex: Spill Volume Estimation, SSO Field Report, Customer Contact Form, etc.)
▪ SSO emergency response training program
▪ SSO impact mitigation and assessment program
▪ SSO water quality monitoring program
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
7.0 FOG Control Program [SSSWDR D.13(vii)]
SSSWDR D.13(vii) states:
Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a).An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b).A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c). The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d).Requirements to install grease removal devices (such as traps or interceptors) and the development of design standards for such devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (e).Authority to inspect grease producing facilities, enforcement authorities, and whether the City has sufficient staff to inspect and enforce the FOG ordinance; (f). An identification of sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g).Development and implementation of source control measures for all sources of FOG discharged to the sewer system for each section identified in (f) above.
Finding: Section D.13(vii): After the issuance of the SSSWDR, the City determined that FOG is an on-going problem in the sewer collection system and a FOG Program was needed. The City has over fifty (50) food service establishments (FSEs) in its service area.
In this Audit, the FOG Program presented in the 2018 SSMP was evaluated against the Section D.13(vii) requirements above. The effectiveness of the FOG Program is evaluated at the end of this section.
Finding: Section D.13(vii)(a): The City’s SSMP describes public outreach for FOG from its inception in 2007. The City is part of a Member Agency Group that contracts FOG Inspection services through the Wallace Group. Public education is conducted with FSEs during semiannual inspections each fiscal year. Literature is distributed to each FSE covering; best Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
management practices, certified grease hauler list, cleaning record forms, and no grease posters for display in FSE kitchens. Inspectors discuss program parameters and strategies to keep FOG from entering the sewer system during each inspection. Public education and outreach is documented for FSE’s within the City limits.
Residential outreach regarding FOG is discussed in the SSMP as being conducted through flyers at public meetings, information in billing statements, and door hangers for residential areas prone to FOG. These activities were performed and documented prior to 2011 as documentation for residential FOG education and outreach. City staff reports that HMAs related to FOG in residential neighborhoods are no longer necessary due to the majority of HMAs being caused by structural issues or root intrusion. In the event residential sections of the collection system do become problematic in the future, the City plans to use a residential door hanger to notify residents that they may be contributing to a potential line restriction or SSO due to FOG contributions coming from their private sewer lateral.
The SSMP also discusses development of a FOG Web Page as a reference for residents and Commercial Facilities, demonstrating FOG Program Best Practices and links. A copy of the template for this webpage planned for upload to the City’s website in 2018 was reviewed in Appendix 7A. This webpage was not in service at the time of this audit.
Conclusion: The section above is in substantial compliance with the above requirement.
Finding: Section D.13(vii)(b): The 2018 SSMP states that information concerning how to dispose of FOG generated within the City’s service area is disseminated under the public FOG education program.
The SSMP includes a list of companies’ food service establishments may utilize for the collection and disposal of FOG in SSMP Appendix 7D.
Conclusion: The section above is in compliance with the above requirement.
Finding: Section D.13(vii)(c) – (d): The legal authority to prohibit discharges to the collection system and identify measures to prevent FOG-caused SSOs is provided in the Grover Beach Municipal Code. The 2018 SSMP gives a brief description of the Grover Beach Municipal Code to achieve the required legal authorities. The status of South San Luis Obispo County Sanitation District (SSLOCSD) Fats, Oils and Grease Control Program Ordinance No. 2008-01 provides additional FOG Program legal authorities. It was unclear at the time of the audit if the City had formally adopted this Ordinance providing these additional legal authorities which would help with City FOG Program management.
Table 4 illustrates the Cities existing legal authorities and Design, Installation and Maintenance Requirements required for SSMP Element 7: FOG Control Program.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Table 4: City FOG Legal Authority
WDR Requirement City Municipal
Code Section Specific Language
Prohibit FOG
discharges to
collection system
Article VII, Chapter
1, Part 6, Sec.
7172
Except as hereinafter provided, no person shall
discharge or cause to be discharged any of the
following described waters or wastes into any
public sewers.
(A) Any liquid or vapor having a temperature
higher than one hundred fifty degrees
Fahrenheit
(150F.);
(B) Any water or wastes which may contain
more than one hundred (100) parts per million,
by weight, of fat, oil, or grease;
(C) Any gasoline, benzene, naphtha, fuel oil, or
other flammable or explosive liquid, solid or gas;
(D) Any garbage that has not been properly
shredded;
(E) Any ashes, cinders, sand, mud, straw,
shavings, metal, glass, rags, feathers, tar,
plastics, woods, paunch manure, or any other
solid or viscous substance capable of causing
obstruction to the flow in sewers or other
interference with the proper operation of the
sewage works;
(F) Any water or wastes having a pH lower than
5.5 or higher than 9.00, or having any other
corrosive property capable of causing damage
or hazard to structures, equipment, and
personnel of the sewage works;
(G) Any waters or wastes containing a toxic or
poisonous substance in sufficient quantity to
injure or interfere with any sewage treatment
process, constitute a hazard to humans or
animals, or create any hazard in the receiving
waters of the sewage treatment plan;
(H) Any waters or wastes containing suspended
solids of such character and quantity that
unusual
attention or expense is required to handle such
materials at the sewage treatment plant;
(I) Any noxious or malodorous gas or substance
capable of creating a public nuisance.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
WDR Requirement City Municipal
Code Section Specific Language
Require the
installation of
grease control
devices such as a
trap or interceptor
Article VII, Chapter
1, Part 3, Sec.
7139.1
To prevent sand, grease, soil or other
objectionable matter entering the sewerage
system, restaurants and public places serving
food shall be provided with grease traps, and
public and private garage floor drains and
public wash racks shall be provided with catch
basins or sumps of a design approved by the
Superintendent of Public Works. Garage and
oiling pits shall not be connected to any
sewerage system.
Require the
installation of
grease control
devices such as a
trap or interceptor
Article VII, Chapter
1, Part 6, Sec.
7173
Grease, oil and sand interceptors shall be
provided when, in the opinion of the
Superintendent of Public Works, they are
necessary for the proper handling of liquid
wastes containing grease in excessive
amounts, or any flammable wastes, sand, or
other harmful ingredients; except that such
interceptors shall not be required for private
living quarters or dwelling units. All interceptors
shall be of a type and capacity approved by the
Superintendent of Public Works, and shall
be located so as to be readily and easily
accessible for cleaning and inspection.
Design standards
for grease removal
devices
Article VII, Chapter
1, Part 6, Sec.
7173.1
Grease and oil interceptors shall be
constructed of impervious materials capable of
withstanding abrupt and extreme changes in
temperature. They shall be of substantial
construction, water-tight, and equipped with
easily removable covers which, when bolted in
place, shall be gas-tight and water-tight.
Require the
maintenance of
grease control
devices, the
implementation of
Best Management
Practices, and
records and
reporting.
Article VII, Chapter
1, Part 6, Sec.
7173.2
South San Luis
Obispo County
Sanitation District
Ordinance No.
2008-01, Article 4,
Section 4.1 – 4.6
Where installed, all grease, oil and sand
interceptors shall be maintained by the owner,
at his expense, in continuously efficient
operation at all times.
The City’s FOG Control Program requires the
implementation of Best Management
Practices, records and reporting. Legal
Authority for the FOG control program was
previously implemented through SSLOCSD
Ord No. 2008-1. It is unclear if the City formally
adopted/incorporated this Ordinance to
implement FOG Program authorities identified
in the SSLOCSD Ordinance.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Authority to Inspect
grease producing
facilities.
Article VII, Chapter
1, Part 4, Sec.
7153
City representatives shall carry evidence
establishing their position as an authorized
representative of the City and upon
presentation and exhibiting these proper
credentials and identification shall be permitted
to enter in and upon all buildings and premises
within the City for the purposes of inspection,
observation, measurement, sampling, testing,
or otherwise performing such duties as may be
necessary in carrying out the provisions of this
chapter.
Conclusion: The City is in substantial compliance with the above requirements.
Finding: Section D.13(vii)(e): The City currently contracts the management and implementation of their FOG Control Program to the Wallace Group and implementation currently includes the issuance of a permit (control mechanism) to each FSE informing them of their requirements to manage their FOG as identified in City Municipal Code Article VII, Chapter 1, Part 6 Standards and Regulations for Quality of Sewer Discharge.
Based on the FOG files reviewed, which are organized by FSE, the last round of inspections was performed by Wallace Group contract staff in July 2021. Additional inspections will be conducted throughout the 2021/22 Fiscal Year.
FOG Files reviewed included:
▪ Taco Bell: 1500 West Grand Avenue
▪ AJ Spurs: 1520 West Grand Avenue
▪ Burger King: 1773 West Grande Avenue
▪ El Taco De Mexico: 791 West Grand Avenue
▪ Grover Beach FOG Control Program Master Inspection Spreadsheet A review of the City’s CIWQS Operations Report generated on July 12, 2016, shows the City has not experienced SSOs related to FOG between 2013 and 2016. This serves as an indication that the current FOG program is effective.
Conclusion: The sections above are in compliance with the above requirements.
Finding: Section D.13(vii)(f): The City SSMP states that it identifies sections of the collection system when and if they occur, which are subject to grease blockages and contains a cleaning maintenance schedule for these high maintenance areas (HMAs) as applicable. The City currently does not experience FOG related HMAs due to a successful FOG inspection program.
The only HMAs at the time of this audit are caused by root intrusion and pipeline defects.
Conclusion: The section above is in compliance with the above requirement.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Finding: Section D.13(vii)(g): The City SSMP provides information regarding the development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each FOG induced HMA through residential outreach and a formal FOG Inspection Program for all FSEs. The City is implementing the source control measures identified in the SSMP.
Conclusion: The section above is in compliance with the above requirement.
Element 7 Sufficiency: In Compliance
Reference: The following references were used:
▪ 2018 SSMP
▪ Grover Beach Municipal Code, Article VII, Chapter 6 - Standards and Regulations for Quality of Sewer Discharge
▪ SSLOCSD Ordinance No. 2008-01
▪ CIWQS City Operation Report History June 2021
▪ July 2021 FOG Inspection Reports
▪ City of Grover Beach FOG Control Program Master Inspection Spreadsheet Findings: The City has not adopted the SSLOCSD FOG Ordinance which would help to support the FOG management program. The City did not implement the FOG Website Template provided in the appendix of the SSMP.
Recommendation: It is recommended that this SSMP Element be updated to include:
▪ Implement the FOG Webpage for residential and Commercia FOG outreach. ▪ Include provisions from the SSLOCSD Ordinance No. 2008-01 and proof of City adoption/incorporation into its legal authority.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
8.0 System Evaluation and Capacity Assurance Plan [SSSWDR D.13(viii)] SSSWDR D.13(viii) states:
The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system sections for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a).Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to a SSO discharge deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; (b).Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c). Capacity Enhancement Measures: The steps needed to establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding.
(d).Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update requirements as described in Section D.14.
Finding: Section D.13(viii)(a): The City SSMP refers to the 2006 Sewer System Master Plan (2006 SMP) that evaluated physical and hydraulic conditions of the City sewer system. The 2006 SMP provided hydraulic evaluations of City: Lift Stations, Force Mains, and Gravity Sewer Lines. Hydraulic evaluations were conducted to model existing dry and wet weather conditions and future dry and wet weather conditions which represent “worst case scenario” flow conditions. This SMP identified several projects to correct capacity related issues in City sewer lines and at system lift stations. Three phases of projects were identified to correct these hydraulic deficiencies. These projects have been completed. A review of City records shows the few City SSOs occurring over the past 3 years were not caused by hydraulic restrictions.
The SSMP states the City is also completing additional investigations to identify and eliminate potential inflow and infiltration which may cause hydraulic problems within the system. CCTV investigations for the entire system are discussed to be completed in FY 2017/18 and that the results of these investigations will identify capacity deficient and defective areas of the system.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
The City completed a more recent Sewer Master Plan (SMP) in 2019 which identifies areas of the system that have existing capacity deficiencies and areas that are projected to have capacity deficiencies in the future as a result of development. This information should be included in the next SSMP update. The update should include projects that address capacity deficiencies, project ranking system, schedule and sources of funding to complete these projects.
Conclusion: The section above is in partial compliance with the above requirements.
Finding: Section D.13(viii)(b-d): Design criteria were identified in the 2006 SMP and used in system modeling to assess the hydraulic conditions existing in the system. These criteria were used to make recommendations for hydraulic upgrades in City: Lift Stations, Force Mains, and Gravity Sewer Lines. Information from the 2019 SMP assigning design criteria should be included in the next update to the SSMP.
Conclusion: The section above is in partial compliance with the above requirements.
Element 8 Sufficiency: Partial Compliance
Reference: City of Grover Beach 2018 SSMP; City of Grover Beach 2006 SMP; City Capital Improvement Program: 2022, 2019 Sewer Master Plan.
Findings: Information found in this section is in draft format. Information provided to address areas of hydraulic deficiencies references an old SMP (2006) and past projects.
Recommendation: Integrate new 2019 SMP information into this section. Include a plan, schedule and sources of funding for long- and short-term CIP related to areas of the system that currently have hydraulic deficiencies and areas that are projected to have hydraulic deficiencies in the future based on development.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
9.0 Monitoring, Measurement, and Program Modifications [SSSWDR D.13(ix)]
SSSWDR D.13(ix) states:
The Enrollee shall:
(a).Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b).Monitoring the implementation and, where appropriate, measure the effectiveness of each section of the SSMP;
(c). Assess the success of the preventative maintenance program; (d).Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e).Identify and illustrate SSO trends, including: frequency, location and volume.
Finding: Section D.13(ix)(a-c): The City created Table 9-1 and 9-2 as a guide to track SSMP Implementation and Management. At the time of this audit there was no evidence that the relevant information identified in this table was monitored or analyzed.
Conclusion: The section above is in marginal compliance with the above requirement. See recommendations below.
Finding: Section D.13(ix)(d): The City’s SSMP states that the City will review the Elements of the SSMP annually to check for necessary updates and/or revisions based on the assessments identified in subsections a-c. At the time of this audit there was no evidence these reviews occurred.
Conclusion: The section above is out of compliance with the above requirement. See recommendations below.
Finding: Section D.13(ix)(e): The 2018 SSMP does track the frequency, location, cause, and volume of SSOs. The SSMP states that SSO trends will be identified and illustrated as part of the SSMP and a SSO trending Table 9-3. The SSO tracking table should be updated to include information from 2018 - 2020. *
*It should be noted that the City has experienced a low number of SSOs over the past 4 years (1 SSO recorded in CIWQS) and is well below the State and Regional Averages for SSOs in both SSO occurrence and SSO volume. Based on this information, the City has minimal information to track and assess regarding SSOs over the course of the past 4 years.
Conclusion: The section above is in partial compliance with the above requirement. See recommendations below.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
Element 9 Sufficiency: Marginal Compliance
Reference: 2018 SSMP, CIWQS Facility at a Glance and Operational Reports: June 2021.
Findings: While the City has had relatively few SSOs, which have been small in nature, the City is required to have and implement a written plan to formally evaluate the implementation or effectiveness of each SSMP Element and to identify and evaluate SSO trends.
Recommendation: Implement a written program to schedule, track, and evaluate the effectiveness of preventative maintenance for the sanitary sewer system. Implement a plan and schedule to review and assess the effectiveness of each SSMP Element. Create a written record of SSO trend evaluation and identification. Complete these plans and records and incorporate them into the update of this SSMP Element.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
10.0 SSMP Program Audits [SSSWDR D.13(x)]
SSSWDR D.13(x) states:
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
Finding: Section D.13(x): SSMP audits are required to be performed a minimum of every two years from the date of required adoption, August 2, 2009. SSMP Audits were required on a twoyear interval by August 2nd (2011, 2013, 2015, 2017, 2019, 2021). Audits were completed in 2011, 2013, & 2017 with the 2021 Audit to be completed in 2021.
The 2018 SSMP provides a plan, procedure and schedule to conduct SSMP Audits on a 2 year interval.
Element 10 Sufficiency: Partial Compliance
Reference: 2018 SSMP, SSMP Audit Reports 2011, 2013, & 2017 Findings: The City is required to maintain a 2-year audit schedule from the original date of adoption and certification by its governing body. The City has missed two audits (2015 & 2019).
The 2021 SSMP audit will be completed in August 2021.
Recommendation: Maintain a copy of the 2021 SSMP Audit Report with the City’s SSMP.
Update the 2018 SSMP to include the findings of the 2021 Audit Report. Schedule future audits for completion prior to the August 2nd due date. Future audits are due as follows:
o August 2, 2023
o August 2, 2025
o August 2, 2027
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
11.0 Communication Program [SSSWDR D.13(xi)]
SSSWDR D.13(xi) states:
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
Finding: Section D.13(xi): The SSMP is available for public review and comment on the City of Grover Beach’s website, www.grover.org, under the Public Works Department webpage:
https://www.grover.org/215/Documents-Forms-Resources. The SSMP that is on file is outdated (2013 version), however it is the last formally adopted SSMP.
The 2018 SSMP provides a Communication Program Overview matrix for providing outreach to members of the public, City Council and interested parties on the SSMP and SSMP related programs.
The SSMP states that annual SSMP status reports, will be developed and presented to the City Council to keep the Council and the Public informed on the City’s sewer system performance and activities. At the time of tis audit there was no evidence that any of these outreach activities had occurred.
There is also a plan to communicate with satellite agencies that flow to the City’s sewer system.
At the time of tis audit there was no evidence that these communications occurred.
Element 11 Sufficiency: Marginal Compliance
Reference: 2018 SSMP, City of Grover Beach Website: www.grover.org Findings: There is minimal evidence of the City implementing the Communication Program identified in the SSMP.
Recommendation: Establish and implement a formal SSMP Communication Program for communicating further development, implementation, and performance of the SSMP with the Public and City Council. Document this program in the SSMP. Keep a record of all outreach and coordination in the SSMP Element 11: Communication Program.
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
RECORDS LIST BY SSMP ELEMENT
1.0 Goal
a. See records under SSMP Elements 3 – 11
2.0 Organization
a. CIWQS Facility At-A Glance Report (June 2021)
3.0 Legal Authority
a. Grover Beach Municipal Code Articles I and VII
4.0 Operation and Maintenance Program
a. Sewer Line Hot Spot Cleaning Records
b. City Sewer and Stormdrain Maps
c. City of Grover Beach Incident Report (Work Order)
d. Critical Parts and Equipment Lists 2018
e. 2021 CCTV Reports
f. Capital Improvement Project Budget 2022
5.0 Design and Performance Standards
a. City of Grover Beach 2007 Sewer Details S.1-S.8
6.0 Overflow Emergency Response Plan
a. CIWQS SSO History – City of Grover Beach (June 2021)
7.0 Fats, Oils, and Grease Program
a. FOG inspection Reports 2021
b. City of Grover Beach FOG Master Inspection List
8.0 System Evaluation and Capacity Assurance Plan
a. City of Grover Beach Sewer Master Plan 2006
b. City of Grover Beach Sewer Master Plan 2019
9.0 Monitoring, Measurement, and Program Modifications
a. No records
10.0 SSMP Program Audit
a. City 2017 SSMP Audit
11.0 Communication Program
a. City of Grover Beach Website: www.grover.org
Sewer System Management Plan – Revision 3
Audit Report by Wallace Group
City of Grover Beach
August 2021
LIST OF PROCEDURES
(Recommended for Development)
Emergency Operating Procedures
▪ SSO Notification & Reporting Response Documentation and Records ▪ SSO Traffic and Crowd Control
▪ SSO Volume Estimation
▪ SSO Mitigation and Cleanup
▪ Water Quality Monitoring / Beach or Surface Water Closure ▪ SSO Impact Assessment
▪ SSO Follow up Investigations
Standard Operating Procedures
▪ Preventative Maintenance Program
▪ Lift Station Operation and Maintenance
▪ Annual Collection System Cleaning, HMA Cleaning & Manhole Inspections ▪ GIS Maps and Annual Updates
▪ USA Marking
▪ Routine Traffic and Crowd Control
▪ Sewer Connection Requests
Management Procedures
▪ Customer Contact and Complaints
Sewer System Management Plan – Revision 4.5
Element 11 – Communication Program
City of Grover Beach
June 2023
APPENDIX 11A
Draft FOG Website Page
Draft Non-Flushable Wipes Flyer
Minutes from City Council Meetings: SSMP Related Topics (Placeholder) Social Media Content Relating to Sewer System (Placeholder) Reports to City Council – SSMP Performance (Placeholder) Satellite Communications – Outreach (Placeholder)
City of Grover Beach Fats, Oils, and Grease
Control Program: (805) 473-4520
FATS, OILS & GREASE (FOG)
What is FOG?
FOG stands for Fats, Oils, and Grease. Did you know
that pouring fats, oils, and grease down the drain or
garbage disposal creates obstructions in underground
pipes and creates serious problems like blockages and
sewer overflows? In fact, FOG is one of the leading
causes of sewer overflows and blockages in the United
States.
When washed down the sink, grease sticks to the
insides of your sewer pipes (both on your property and
in the streets). Over time, grease buildup can clog an
entire pipeline, causing sewer overflows in your home
and neighborhood. The damage from overflows could
cost you thousands of dollars!
Here are some simple tips on how to prevent sewer overflows. Do not pour cooking oil, greasy food, dairy products, or salad dressing down the drain.
Use strainers in the sink drains to catch food scraps and other solids. Do not use hot water and soap to try to wash grease down the drain. It will eventually cool and harden in the sewer lines.
Pour cooled grease into a disposable container, cover with a tight-fitting lid and place in your freezer. Once contents are frozen, toss in the garbage. Mix cooking oils with absorbent material such as coffee grounds or cat litter.
Place in tight lidded container and dispose of it in garbage. Wipe or scrape food particles from pots, pans and dishes into the trash can prior to placing them in the sink for washing.
Wipe excess fats and grease from pans with a dry paper towel and toss it in the garbage.
Clogged Sewer Line Caused by
FOG
(805) 473-4530
Many household cleaning products are labeled and marketed as disposable; many baby
hygiene products are
labeled both disposable and flushable.
While these products
may be marketed as a
convenience item in
this way, the truth is
that these household
wipes and cleaning towelettes have the ability to clog and stop up not only the sewer line on your property, but also can cause blockage and service problems in the public
sewer system and pump stations. Unlike toilet paper,
these products don’t break down once they are flushed.
They can cause blockages in your private service lateral, especially older pipelines that may have grease, roots, or other pre-existing sewer line
obstructions .
A repair of a private service
lateral can leave the homeowner with a nasty repair
bill. On a larger scale when
these products make their way into the
public sewer system they collect together
and cause clogs in the sewer main lines
and get tangled in pump stations requiring repair or replacement of equipment, potentially leading to a sanitary sewer
overflow.
The following items
should never be flushed
into the sewer system:
Disinfecting wipes,
Baby wipes.
Q-tips.
Toilet cleaning pads.
Mop or “Swiffer” type
refills.
Paper towels.
Moist towelettes.
Any consumer item
that is not toilet paper.
City of Grover Beach
154 South 8th Street
Grover Beach, CA
93433
Phone: (805) 473-4520
Fax: (805) 489-9657
(805) 473-4530
Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 8, 2023
FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Gabriel Munoz-Morris, Senior Engineer
SUBJECT: Introduction and First Reading of an Ordinance Replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code
RECOMMENDATION
Introduce and conduct the first reading, by title only, of an Ordinance replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code to update the City’s Sewer Ordinance and schedule the second reading and public hearing for the next regularly scheduled meeting.
BACKGROUND
The City’s current Sewer Ordinance was originally adopted in 1965 in conjunction with the establishment of the City’s original Sewer Assessment District No. 1 that constructed the majority of the City’s sewer system. The District did not include any land south of Farroll Road as most of that land was privately owned at that time and had not yet been subdivided and developed.
Assessment District No. 1, along with Ordinance 72, sought to standardize requirements for sewer collection in the city and established a timeline for properties to connect to the City’s sewer collection system. Ordinance 72 also established regulations on the character of waste that could be discharged to the sewer collection system and were generally consistent with regulations adopted by the South San Luis Obispo County Sanitation District (SSLOCSD) that operates the sewage treatment plant where sewer from Grover Beach is treated.
Beginning in 2009, the City made significant investments to construct sewer mains in the industrial areas south of Farroll Road and constructed additional sewer mains in 2020. However, few properties in this area have connected to the new sewer system and most remain on septic tank systems. For the most part the condition of these private systems is unknown and the potential for groundwater contamination is significant. Since its adoption in 1965, Ordinance 72 has been amended several times as needed to ensure the City’s compliance with new regulations and requirements from SSLOCSD, and to regulate new additions and extensions of the City’s sewer collection system.
This proposed update to the City’s sewer regulations would replace Ordinance 72 and incorporate the language from several other related ordinances and amendments into a single new ordinance.
The City’s Master Fee Schedule would be included by reference instead of having fees included directly in the ordinance and the SSLOCSD regulations regarding character of waste would be adopted by reference. These changes allow fees and sewer discharge regulations to be updated without requiring updates to the sewer ordinance. The only regulatory change proposed with this new ordinance is to establish a citywide requirement for connection to the City sewer system and Staff Report: First Reading of Ordinance to Update Sewer Ordinance Page 2 May 8, 2023
to remove all references to Sewer Assessment District No. 1. Requiring this connection is consistent with previous Council direction most recently on July 6, 2020 when the Council approved the Highland Way sewer project. The new ordinance would establish a one-year time period for all properties in Grover Beach to connect to City sewer when a property is located within 200-feet of a City sewer line. It is estimated that 135 properties would be affected by this requirement that are currently not connected to sewer. These one-year grace period and distance to sewer requirements are consistent with the original requirement in Ordinance 72 which helps ensure continuity between current and past development requirements. The proposed ordinance also retains the ability for the City Council to grant time extensions where special circumstances exist such as an extreme hardship.
Once adopted, staff will work to contact all properties that currently have City sewer available and request that they connect to City sewer within one year of adoption. In the future if additional sewer main projects are planned, staff would contact affected property owners and advise them of the proposed project and connection requirements. Staff anticipates that the majority of these requests will be sent to properties in the industrial area which is defined as the area bounded by South 4th Street to the west, Farroll Road to the north, South 13th Street to the east, and the City’s southern jurisdictional boundary to the south. Property owners connecting to the City sewer would be required to pay sewer impact fees and the cost to construct their connection and abandon their septic tank system. Currently the estimated average cost for this work is approximately $15,000 which includes approximately $3,000 in City Sewer Impact fees and approximately $6,000 in SSLOCSD Sewer Impact fees along with construction costs. The actual fees and construction cost varies depending on the size of their water meter, the distance to the City sewer main and the property use.
FISCAL IMPACT
There is no City fiscal impact associated with this action, but once a property establishes connection to the City sewer the City would receive its portion of the Sewer Impact fee and monthly sewer use payments as established by the Master Fee Schedule.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Conduct the first reading of an Ordinance to repeal Ordinances 72, 94, 113-A, 73-7, and 78-10 in their entirety and amend Ordinance 03-02; or
2. Provide staff with alternate direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Ordinance No. 23-
Attachment 1
ORDINANCE NO. 23-__
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, REPEALLING CHAPTER 1 OF ARTICLE VII AND ADOPTING A NEW CHAPTER 1, ARTICLE VII OF THE GROVER BEACH MUNICIPAL CODE WHEREAS, the City of Grover Beach is a General Law city organized pursuant to Article XI of the California Constitution; and
WHEREAS, pursuant to the authority granted the City by Article XI, Section 7 of the California Constitution, the City has the police power to adopt regulations designed to promote the public convenience or the general prosperity, as well as regulations designed to promote the public health, morals or public safety; and
NOW THEREFORE, BE IT HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF GROVER BEACH AS FOLLOWS:
PART 1. Chapter 1 of Article VII of the Grover Beach Municipal Code is hereby repealed in total:
PART 2. Chapter 1 of Article VII or the Grover Beach Municipal Code is hereby added as follows:
CHAPTER 1 - SANITARY SEWER SYSTEM
PART 1 - GENERAL PROVISIONS
Sec. 7100. Enabling Authority. This chapter is adopted pursuant to authority granted by Government Code Section 38900 that a city legislative body may construct, establish, and maintain drains and sewers.
The following Municipal Code sections shall remain in full force and effect except that all references language specific to fee amounts shall be repealed and replaced with “as set forth in the Master Fee Schedule as amended from time to time”:
Article II, Chapter 3, Section 2302
Article 111, Chapter 1, Section 3141
Article 111, Chapter 1, Section 3405 (A) & (E)
Article 111, Chapter 1, Section 3903
Article 111, Chapter 1, Section 3908
Article 111, Chapter 1, Section 3915
Ordinance No. 23-__ Page 2
Article 111, Chapter 11, Section 3976
Article Ill, Chapter 11, Section 3979
Article 111, Chapter 12, Section 3990
Article V, Chapter 2, Section 5203
Article V, Chapter 2, Section 5219
Article V, Chapter 2, Section 5220
Article V, Chapter 4, Section 5413 (B) & (H)
Article VII, Chapter 1, Section 7156
Article VII, Chapter 1, Section 7180 (A) - (N)
Article VII, Chapter 1, Section 7182
Article VII, Chapter 1, Section 7185
Article VII, Chapter 1, Section 7190
Article VII, Chapter 2, Section 7233
Article VIII, Chapter 2, Section 8202
Article VIII, Chapter 2, Section 8204
Article VIII, Chapter 2, Section 8205
Sec. 7111. Application. This chapter shall apply to all sewer facilities of the City of Grover Beach, including but not limited to, building sewers, sewer laterals, and sewer mains as defined in Part
2. PART 2 - DEFINITIONS
Sec. 7120. Definitions. (A) For the purpose of this chapter, unless it is plainly evident from the context that a different meaning is intended, the following terms used herein are defined as follows:
(1) Back-water Valve or Backflow Prevention Device: A device whose purpose is to prevent flow in a sewer in a direction opposite to that of the intended drainage; (2) Council: The City Council of the City of Grover Beach. (3) Building: Any structure used for human habitation, or a place of business, recreation, or other activity and containing sanitary facilities;
(4) Building Sewer: That portion of any sewer beginning at the plumbing or drainage outlet of any building, industrial facility, or preliminary treatment facility, and ending at the property line;
(5) Cesspool or Seepage Pit: An excavation in the ground which receives the discharge Ordinance No. 23-__ Page 3
from a sewer for the purpose of allowing said discharge to percolate into the ground; (6) City: The City of Grover Beach, State of California; (7) City Engineer: Registered Civil Engineer appointed by the City Council of the City of Grover Beach to perform regular and/or special engineering services; (8) City's Representative: Any person legally authorized by the Council of the City of Grover Beach to represent the City in matters relating to the City’s sewer system; (9) Cleanout: A branch fitting installed in a sewer or other pipe for the purpose of providing access for cleaning;
(10) County: County of San Luis Obispo, State of California; (11) Crown: The highest point of the inside surface of a sewer cross-section; (12) District, Sanitation District, or SSLOCSD: The South San Luis Obispo County Sanitation District;
(13) District’s Representative: Any person legally authorized by the Board of Directors of the South San Luis Obispo County Sanitation District to represent the District; (14) Engineering Standards and Specifications: The current edition of the Engineering Standards and Specifications of the City of Grover Beach. (15) Fixture: Any sink, tub, shower, toilet, or other facility connected by drain to the sewer:
(16) Garbage: Solid wastes from the preparation, cooking, and dispensing of food and from the handling, storage and sale of agricultural products; (17) Lot: Any piece or parcel of land, bounded, defined, or shown upon a plot or deed recorded in the office of the County Recorder of San Luis Obispo County, provided, however, that in the event any structure is located upon more than one parcel of land all under one ownership and as herein defined, the term "lot" shall include all such parcels of land. For purposes of land which is to be annexed to or served by the City, the term "lot" shall be defined as (1) a minimum size parcel or parcels into which said land can be subdivided or split as permitted by the local zoning regulations, or (2) the actual number of parcels into which said land is subdivided or split as evidenced by records filed with the County Recorder;
(18) Manhole: A structure for the purpose of providing access to a buried sewer; (19) Permit: Any written authorization required pursuant to this chapter; (20) Person: Any human being, individual, firm, company, partnership, association, corporation, government or agency;
(21) Privy: An excavation in the ground receiving or intended to receive human body wastes; (22) Public Sewer: That portion of a sewer lying within a public right-of-way or easement, including lateral sewers that are publicly maintained and sewer mains owned and maintained by, and subject to the jurisdiction of, the City; (23) pH. The logarithm of the reciprocal of the weight of hydrogen ions in grams per liter of solution;
(24) Septic Tank: A structure for treating sewage before disposal in a seepage pit or other leaching system;
(25) Sewage: Any water or fluid-carried wastes from residences, business buildings, public buildings, institutions, and industrial facilities;
(26) Sewage Works or Sewerage: All facilities for collecting, pumping, treating, and disposing of sewage;
(27) Sewer: A pipe or conduit for carrying sewage;
(28) Sewer Lateral: The portion of a sewer lying within a public right-of-way or easement, and connecting a building sewer to a sewer main. Unless otherwise approved by the City Engineer or publicly maintained, sewer laterals are privately owned and maintained, including the cut-in or wye connection to the sewer main ; Ordinance No. 23-__ Page 4
(29) Sewer Main: Those sewers, excluding sewer laterals, whose main purpose is to accept sewerage from laterals and convey it to the treatment plant; (30) Shall and May: Shall is mandatory; may is permissive; (31) Trunk Sewer: The same as sewer main.
PART 3 - HOUSE SEWERS
GENERAL REGULATIONS AND MATERIALS
Sec. 7130. Separate Connection for Each Building. Every building in which plumbing fixtures are installed shall be separately and independently connected with the public sewer except as provided herein.
Sec. 7131. Exception; Dwelling in Rear. Where a dwelling is on the rear of a lot, on the front of which is another building and the total street frontage of the said lot does not exceed sixty (60) feet, and is under one ownership, a separate sewer connection will not be required.
Sec. 7132. Exception; Accessory Dwelling Unit. Where an accessory dwelling unit is located on a lot on which there is also a primary residence, and is under one ownership, a separate sewer connection will not be required.
Sec. 7133. Exception; Appurtenant Buildings. Service buildings, such as a garage, servants' quarter, powerhouse, or other like buildings where required as an adjunct to and to be used in connection with a residence, public building, or commercial plant, may be connected to the house sewer serving the main building.
Sec. 7134. Materials. Building sewer lines may be of any materials allowed by the California Plumbing Code currently in effect and approved by the Building Inspector. Conformance with ASTM standards for the materials used shall apply.
Sec. 7135. Building Sewers; Size and Specifications. House sewers shall be not less than four (4) inches in diameter and shall have a continuous and even fall of not less than one-quarter (1/4) of an inch to the foot, except where solid rock or other unusual condition is encountered, then, with the approval of the City Engineer, the requirements for an even grade may be altered to best suit the given condition and to provide the best fall available under the circumstances.
Sec. 7135.1. Building Sewers; Backflow Prevention Devices. Building sewers must be constructed in accordance to the requirements of the California Plumbing Code with regard to backflow prevention devices. The installation of the backflow prevention device shall be at the sole cost and expense of the property owner and maintenance of the device shall be the sole obligation of the property owner or the owner’s successor in interest.
Sec. 7136. Protection of Sewer Laterals Where Substandard Depth. That portion of the sewer lateral from the curb line to the property line which has less than three (3) feet of cover between the top of the pipe and the curb or the top of the ground shall be protected as required by the City Engineer.
Ordinance No. 23-__ Page 5
Sec. 7137. Old Building Sewers and Sewer Laterals, Use of. Old building sewers and sewer laterals may be used in connection with new plumbing work when, upon examination, they are found to conform to the requirements governing new building sewers and new sewer laterals as provided in this ordinance.
Sec. 7138. Permits; When Required. A permit will not be required for the purposes of removing stoppages or performing repairs in any building sewer. Use of the public right-of-Way to repair a sewer lateral shall require an approved Encroachment Permit from the Department of Public Works of the City of Grover Beach
Sec. 7139. Building Courts; Common Pipe. Building sewers from a building court may be connected to a sewer main through a common pipe and sewer lateral, provided that such common pipe and sewer lateral be of adequate size, as determined by the City Engineer, but must be at least 6 inches in diameter. The common pipe and sewer lateral shall be run in as direct a line to the sewer main as possible and a manhole shall be provided at its junction with the existing sewer main. A riser of the requirements and specifications of the City shall be placed within two and one-half (2-1/2) feet of the point of connection of the house sewer located the farthest from the public sewer. Such building sewers connecting to the common pipe shall be laid under the same requirements as if they were to connect directly to a sewer main.
Sec. 7140. New Septic Tanks, Etc.; Repairs to Old. Where a public sewer is located within a distance of two hundred (200) feet (measured along streets, alleys, avenues, or public rights-ofway upon which the property abuts), or where in the opinion of the City Engineer a public sewer is available, no new septic tank or leach line, leach field or wells shall be constructed, and no repairs to old septic tanks, leach lines, leach fields or wells, shall be made, and no septic tanks or wells shall be pumped; said property shall connect to the public sewer where such connection can be accomplished , and the aforesaid septic tank or well shall be abandoned and removed or filled, to the satisfaction of the City Engineer and Community Development Director.
Sec. 7140.1 Grease Traps, Catch Basins, Sumps, Etc. To prevent sand, grease, soil or other objectionable matter entering the sewerage system, restaurants and public places serving food shall be provided with grease traps, and public and private garage floor drains and public wash racks shall be provided with catch basins or sumps of a design approved by the City Engineer and in conformance with the California Plumbing Code. Garage and oiling pits shall not be connected to any sewerage system.
Sec. 7141. Time for Connection to Sewerage System. Where a public sewer is located within a distance of two hundred (200) feet (measured along streets, alleys, avenues, or public Right-ofWays upon which the property abuts), or where in the opinion of the City Engineer a public sewer is available, and except as otherwise provided in this Chapter, every building now or hereafter situated within the City of Grover Beach in which plumbing fixtures are now or hereafter installed shall be separately and independently connected to the city sewerage system by the property owner within one year of adoption of this Ordinance by the City Council. Said property owners shall make application for the sewer connection pursuant to Section 7157. All buildings within the City of Grover Beach which are required by this section to be connected to the city sewerage collection system shall be subject to monthly sewer fees commencing on the date of connection to the sewerage collection system. Upon completion of the required connection to the city sewerage system, any existing septic tank or well shall be abandoned and removed or filled, according to the direction of and to the satisfaction of the City Engineer. Upon written application Ordinance No. 23-__ Page 6
by the property owner, and on a showing of good cause therefor, the City Council may grant an extension of time to connect a building to the city sewerage collection system of up to one year .
Such extension of time may be granted only upon condition that the applicant make monthly payments to the City equivalent to the sewer fees in effect which would apply to the property for which the extension is granted. Failure to comply with any of the provisions of this section shall be deemed to be a misdemeanor.
Sec. 7141.1. Public Nuisance. Notwithstanding any other provisions of the City of Grover Beach Municipal Code, noncompliance with either Section 7140 or 7141 or the further maintenance or use of cesspools, septic tanks, or other means of sewage disposal in the City of Grover Beach inconsistent with the requirements of this Chapter, by any person, except as permitted pursuant to this Chapter, is a public nuisance. The occupancy of any building from which sewage is discharged in violation of this Chapter is a public nuisance, and an action may be brought to enjoin any person from occupying any such building.
PART 4 - GENERAL RULES
Sec. 7150. Engineering Standards and Specifications. The City may, by resolution, update its Engineering Standards and Specifications for the construction of sewerage works, and such standards and specifications, when adopted, shall become part of this ordinance.
Sec. 7151. Private Sewage Systems Unlawful. No person shall connect to, use, provide, or maintain any system for the handling or treating of sewage or other liquid wastes within the boundaries of the City that was not in existence and use at the time of adoption of this Ordinance, except as herein provided, or upon authorization given by resolution of the City Council.
Sec. 7152. Protection from Damage. No unauthorized person shall break, damage, deface, uncover, or tamper with any structure, appurtenance, equipment or other property which is a part of the city sewage works. An approved Encroachment Permit shall be required prior to commencement of any work on a sewer lateral, sewer main, or any sewer appurtenances. No manhole shall be covered or made inaccessible. If required by changes in surface grade made necessary because of property development, and/or subdivisions, manholes shall be reconstructed by the developer and/or subdivider to conform to this requirement.
Sec. 7153. Investigation Powers. City representatives shall carry evidence establishing their position as an authorized representative of the City and, upon presentation and exhibiting these proper credentials and identification, shall be permitted to enter in and upon all buildings and premises within the City for the purposes of inspection, observation, measurement, sampling, testing, or otherwise performing such duties as may be necessary in carrying out the provisions of this chapter. A denial of a City Representative access to a building or premise for purposes of performing such duties, shall be submitted to the City Attorney’s Office for acquisition of a court ordered inspection warrant.
Sec. 7154. Correction of Violation. Any person found to be in violation of any provision of this chapter shall be served by a representative of the City with written notice stating the nature of the violation and providing a reasonable time limit for the correction thereof. Said time limit shall be not less than two (2) or more than seven (7) working days, unless the City Engineer determines Ordinance No. 23-__ Page 7
otherwise. Such person shall permanently and completely correct the violation within the period allowed.
Sec. 7155. Liability for Damages for Violation. Any person violating a provision of this chapter shall be liable for all damages resulting from such violation, or which arise from actions taken in the correction thereof.
Sec. 7156. Relief. Any person who by reason of special circumstances, believes that the application of any portion of this chapter as to them is unjust or inequitable may make written application to the City Council for relief. Said application shall set forth all of the special facts and circumstances and shall request the specific relief or modification desired. The Council, upon receipt of such application and after such investigation as deemed necessary, may take action to grant such relief or modification as it finds necessary. The Council, on its own motion and without an application, may, when special circumstances make the application of this chapter a hardship or unjust or inequitable, modify or suspend such portion of this chapter for the period during which the special circumstances exist. An application for relief under this section shall be in writing and shall be accompanied by a filing fee as set forth in the Master Fee Schedule and amended from time to time.
Sec. 7157. Permit and Fees Required Before Work Done. No sewer connected or to be connected to the City's sewerage collection system shall be installed, altered, or repaired until the appropriate permits for the work are obtained from the City and all required fees have been paid.
Sec. 7158. Use of Existing Sewer. Before a permit shall be issued for a sewer connection in any areas within the City, for which a property shall use any existing sewerage facilities of the City for which such property shall not have made full payment of its share of the cost thereof, the owner or applicant shall pay to the City a sum of money for such privilege to be computed by the City.
Sec. 7159. Permit Fees. Permit fees for construction, repair, or maintenance of private sewerage works shall be as set forth in the Master Fee Schedule and amended from time to time.
PART 5 - MAIN EXTENSIONS
Sec. 7160. Main Extensions to New Customers. Mains extended to serve new customers shall be subject to all of the provisions of this chapter. No main extension will be made by the City except on an approved dedicated street, alley, area where the City has obtained a recorded easement.
Sec. 7161. Main Extensions Independently Acted Upon. Each case of main extension shall be independently acted upon by the City Council and it shall be the sole judge of whether or not such extension shall be made.
Sec. 7162. Cost of Main Extensions. The cost of main extensions, other than to subdivisions, may be pro-rated against all lots or property that may ultimately be benefited by connection to the sewer system.
Sec. 7163. Main Extensions to Subdivisions. Where sewer main extensions are required for subdivisions, it will be the responsibility of the owner or subdivider to pay the cost for complete Ordinance No. 23-__ Page 8
installation of all sewer facilities required within the subdivision and for extension of sewer mains from the subdivision to the nearest existing main of adequate capacity for the area to be served.
Such sewer mains and sewer facilities shall be subject to all the requirements of the City. Upon official acceptance by the City, the City shall assume full ownership, maintenance and control of such mains and sewer facilities.
PART 6 - STANDARDS AND REGULATIONS FOR QUALITY OF SEWER DISCHARGE Sec. 7170. No Discharge of Storm Waters, Etc. Into Sewers. It is unlawful for any person to discharge or cause to be discharged any storm water, surface water, ground water, roof runoff, subsurface drainage, cooling water or unpolluted industrial process waters into any sanitary sewer, except as is herein specifically provided.
Sec. 7171. Storm Sewers, Etc. Storm water and all unpolluted drainage shall be discharged to such sewers as are specifically designated as storm sewers, or to a natural outlet approved by the City Engineer and in conformance with all applicable state and federal laws. Industrial cooling water or unpolluted process waters may be discharged, upon approval of the City Engineer, to a storm sewer or natural outlet.
Sec. 7172. Pretreatment and Prohibited Waste. Except as hereinafter provided, no person shall discharge or cause to be discharged any waters or wastes into any public sewers that are prohibited by the South SSLOCSD Ordinance 1994-1, or any subsequent revision currently in effect.
Sec. 7173. Grease, Oil and Sand Interceptors. Grease, oil and sand interceptors shall be provided when required by the California Plumbing Code and when, in the opinion of the City Engineer, they are necessary for the proper handling of liquid wastes containing grease in excessive amounts, or any flammable wastes, sand, or other harmful ingredients; except that such interceptors shall not be required for private living quarters or dwelling units used solely for human habitation. All interceptors shall be of a type and capacity approved by the City Engineer in accordance with the California Plumbing Code, and shall be located so as to be readily and easily accessible for cleaning and inspection. Upon change in ownership of the property, change in property use or change is ownership of property use on which an interceptor is installed, the property owner shall coordinate with the City Representative to perform an inspection of the interceptor and ensure it is compliant with current requirements of the California Plumbing Code.
Any interceptor found to be out of compliance with the requirements of the California Plumbing Code shall be modified to comply with current requirements of the California Plumbing Code at property owner’s expense.
Sec. 7173.1 Same; Construction. Grease and oil interceptors shall be constructed of impervious materials capable of withstanding abrupt and extreme changes in temperature. They shall be of substantial construction, water-tight, and equipped with easily removable covers which, when bolted in place, shall be gas-tight and water-tight. Grease and oil interceptors shall be constructed in conformance with the requirements of the California Plumbing Code.
Sec. 7173.2. Same; Maintenance. Where installed, all grease, oil and sand interceptors shall be maintained by the owner, at their expense, in continuously efficient operation at all times.
Ordinance No. 23-__ Page 9
Sec. 7174. Right to Regulate Water and Wastes and Require Preliminary Treatment, Etc. (A)The admission into the public sewers of any waters or wastes having an average daily flow greater than two (2%) percent of the average daily sewage flow of the City of Grover City, or exceeding the limits established by the SSLOCSD Ordinance 1994-1, or any subsequent revision currently in effect shall be subject to the review and approval of the City Engineer.
(B) Where necessary, in the opinion of the City Engineer, the owner shall provide, at their expense, such preliminary treatment as may be necessary to reduce the nature and constituents of the discharge to comply with Section 7172 or control the quantities and rates of discharge of such waters or wastes.
(C) Plans, specifications, and any other pertinent information relating to proposed preliminary treatment facilities shall be submitted for the approval of the City Engineer and of the Regional Water Quality Control Board of the State of California, and no construction of such facilities shall be commenced until said approvals are obtained in writing.
Sec. 7175. Preliminary Treatment Facilities. Where preliminary treatment facilities are provided for any waters or wastes, they shall be maintained continuously in satisfactory and effective operation, by the owner, at their expense.
Sec. 7176. Installation of Control Manholes. When required by the City Engineer, the owner of any property served by a building sewer carrying industrial wastes shall install a suitable control manhole in the building sewer to facilitate observation, sampling and measurements of the wastes.
Such manhole, when required, shall be accessible and safely located, and shall be constructed in accordance with plans approved by the City Engineer. The manhole shall be installed by the owner at their expense and shall be maintained by the owner so as to be safe and accessible at all times.
Sec. 7177. Measurements, Tests and Analyses. All measurements, tests, and analyses of the characteristics of waters and wastes to which reference is made in Sections 7172 and 7174, shall be determined in accordance with "Standards Methods for the Examination of Water and Sewage," published by American Waterworks Association, and shall be determined at the control manhole provided for in Section 7176, or upon suitable samples taken at said control manhole.
In the event that no special manhole has been required, the control manhole shall be considered to be the nearest downstream manhole in the public sewer to the point at which the building sewer is connected.
Sec. 7178. Special Agreements with Industrial Concerns. No statement contained in this chapter shall be construed as preventing any special agreement or arrangement between the City and any industrial concern whereby an industrial waste of unusual strength or character may be accepted by the City for treatment, subject to payment therefor by the industrial concern.
PART 7 - SEWER SERVICE CHARGES
Sec. 7180. Sewer Rental Charge. Every person whose premises in the City are served by a connection to the sewerage collection system of the City, whereby the sewerage or industrial wastes, or both, are disposed of by the City to the South San Luis Obispo County Sanitation Ordinance No. 23-__ Page 10
District sewerage treatment plant, or otherwise, shall pay a sewer rental charge as set forth in the Master Fee Schedule as amended from time to time.
Sec. 7181. Same; Service Outside City. Any connection to the City’s sewerage collection system outside of the City limits shall be charged at double the rate charged within the City, or such other rate as the City Council may determine.
Sec. 7182. Same; Quantity Rates. All users other than single family residences and schools shall be entitled to three thousand (3,000) cubic feet of sewage for the minimum charge. Any excess over the minimum amount shall be charged at the rate as set forth in the Master Fee Schedule and amended from time to time. Such quantities of sewage shall be determined by the City, based upon the percentage of water used which is deposited in said sewer facility. Any occupant who may disagree with the City's determinations may, at the occupant's own expense, install private measuring devices in accordance with specifications approved by the City.
Sec. 7183. Vacancies. In case a residence or place of business becomes vacant, the minimum sewer charge shall be collected until the City is requested to shut off the water.
Sec. 7184. Collections. All charges for such sewage service shall be paid at the same time as water charges are paid to the City and shall be billed upon the same water bill sent to the user and both amounts must be paid or the City may, in addition to other remedies, shut off the water service.
Sec. 7185. Penalties. Any person failing to pay the sewer service charge when due, and if the water service has been disconnected, shall pay the sum as set forth in the Master Fee Schedule and amended from time to time.
Sec. 7186. Application of Revenue. Revenue derived by the City under the provisions of this chapter shall be used for the operation, acquisition, construction, reconstruction, and maintenance of the sanitary sewer system and shall be applied to the retirement of any bonded indebtedness which was incurred to building the sanitary sewer system.
PART 8 -- SEWER FACILITY FEES
Sec. 7190. Facility Fees. Facility fees shall be charged as set forth in the Master Fee Schedule and amended from time to time.
Sec. 7191. Payment for Connection. The permit for water and sewer connections shall be made at such time as any building permit is issued.
PART 2. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more Ordinance No. 23-__ Page 11
sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.
PART 3. This Ordinance shall become effective at 12:01 a.m. on the 31st day after the date of its adoption, and within fifteen (15) days after its adoption, it shall be published once, together with the names of the Council Members voting thereon, in a newspaper of general circulation within the City.
INTRODUCED at a regular meeting of the City Council held on May 8, 2023 and PASSED, APPROVED, and ADOPTED by the City Council on May 22, 2023, on the following roll call vote to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
KAREN BRIGHT, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
Approved as to Form:
DAVID P. HALE, CITY ATTORNEY
**DRAFT**
Agenda Item No. 8
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 8, 2023
FROM: Matthew Bronson, City Manager
PREPARED BY: Megan Martin, Community Development Director Janet Reese, Associate Planner
SUBJECT: Public Hearing and Resolution Regarding the Closeout of State Community Development Block Grant (CDBG) Contracts
RECOMMENDATION
Receive a report summarizing the accomplishments performed under the State Community Development Block Grant (CDBG) Agreements 17-CDBG-12027, 20-CDBG-12061, 20-CDBGCV1-00020, 20-CDBG-CV1-00022; conduct a public hearing to solicit citizen input regarding expenditures and accomplishments of the funding received under these contracts; adopt a resolution to formally accept the Senior Center Feasibility Study; and direct staff to proceed with submitting required documents for closeout to the State.
BACKGROUND
The U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program authorizes the use of funds to assist low- and moderate-income families or aid in the prevention or elimination of slums or blight. There are two types of CDBG programs:
“entitlement” and “non-entitlement”. Metropolitan cities and urban counties are entitled to receive annual grants under the “entitlement” program direct from HUD. Metropolitan cities are principal cities or Metropolitan Areas (MAs) or other cities within MAs that have populations of at least 50,000. Urban Counties are within MAs that have population of 200,000 or more excluding the population of metropolitan cities within their boundaries.
In 2011, the City opted to leave “entitlement” program administered by the County of San Luis Obispo’s Department of Planning and Building and participate in the “non-entitlement” program.
The “non-entitlement” program is administered by the State Department of Housing and Community Development (HCD). The City has applied for funding under a competitive application process. The City has previously received a total of $5.8 million of CDBG funding in 2013, 2017, and 2020 for water line improvements and $1.2 million in funding for Eviction Prevention and Security Deposit programs through successful applications for the non-entitlement program. An additional $417,000 in CDBG-CV (CDBG-Coronavirus) funds was also received in 2021 for Warming Shelter Operations, a Childcare Training Program, and a Homeless Services Program.
In order to officially close out a contract, the City is required to first conduct a public hearing to solicit input regarding expenditures and accomplishments of the funding received under the contract and then submit required documents to HCD. Four of the City’s contracts with HCD are ready to close out as specified on the following page:
Staff Report: CDBG Contract Closeouts Page 2
May 8, 2023
17-CDBG-12027
In September 2018, the City received 2017 CDBG funding (17-CDBG-12027) in the amount of $2,558,021. The funded activities and summary of their accomplishments are as follows:
• Waterline Improvements - $994,425 of the $1,821,415 awarded was expended to replace approximately 2,100 linear feet of water lines, valves, fire hydrants and laterals in low/moderate income areas of the City to benefit approximately 2,160 people (according to census data). This work was completed by Brough Construction and a Notice of Completion was accepted by the Council on June 5, 2017
(https://www.groverbeach.org/DocumentCenter/View/6688/item5). $826,990 in awarded funding was not needed as the project costs were below budget and this funding will be disencumbered and returned to HCD.
• Subsistence Payment Program - $261,895 of the $328,795 awarded was expended for rental assistance to low-income families who suffered a financial hardship and were not able to pay rent for no more than 90 days. 5Cities Homeless Coalition (5CHC) assisted 52 households with these funds. $66,900 was not utilized and this funding will be disencumbered and returned to HCD.
• Security Deposit Program - $136,321 was awarded and expended for security deposits to secure permanent housing for low-income households. 5CHC assisted 50 households with these funds. All of the awarded funding was used.
• Senior Center Feasibility Study - $93,023 was awarded and expended on a study to determine the feasibility of constructing a senior center. The Council accepted the study on August 24, 2020 (https://www.groverbeach.org/DocumentCenter/View/10383/Item11- SeniorCenterFeasibilityStudy_08-24-2020). However, HCD now requires the adoption of a resolution to document the acceptance of the study. Therefore, a resolution is attached for adoption by the Council. All of the awarded funding was used. • General Administration - $172,643 of the $178,467 awarded was expended for general administration activities. $5,824 was not utilized and this funding will be disencumbered and returned to HCD.
20-CDBG-12061
In May 2021, the City received Over The Counter (OTC) CDBG funding (20-CDBG-12061) in the amount of $2,586,467 for the following:
• Waterline Improvements - $2,084,949.01 was expended to replace approximately 6,300 linear feet of water lines, valves, fire hydrants and lateral in low/moderate income areas of the City to benefit approximately 7,175 people (according to census data). This work was completed by JJ Fisher and a Notice of Completion was filed with the San Luis Obispo County Clerk-Recorder on August 24, 2022. $501,517.99 in awarded funding was not needed as the project costs were below budget and this funding will be disencumbered and returned to HCD.
In March 27, 2020, Congress passed the Coronavirus Aid, Relief, and Economic Security (CARES) Act in response to the impacts of the COVID-19 pandemic. HCD published a Notice of Funding Availability (NOFA) for Community Development Block Grant Coronavirus Aid, Relief, and Economic Security (CDBG-CV) funds. The City was eligible to receive $101,532 based on a formula provided by HCD for round 1 of CV funds and received the following awards:
• 20-CDBG-CV1-00020 - $50,327.61 of the $50,330 awarded was expended for the operations of the Winter Warming Shelter operated by 5CHC. The Shelter provides access and overnight stays to 50 unduplicated persons during the winter months. $2.39 was not utilized and this funding will be disencumbered and returned to HCD.
Staff Report: CDBG Contract Closeouts Page 3
May 8, 2023
• 20-CDBG-CV1-00022 - $51,186.20 of the $51,202 awarded was expended for a childcare training program that aimed to assist individuals who were interested in starting and opening their own daycare within the community. The program provided training and licensing to 5 persons. $15.80 was not utilized and this funding will be disencumbered and returned to HCD.
All programs and projects listed above have now been completed or reached their 36-month grant term with the State. Staff has submitted final funds requests for all eligible expenses and will be packaging the required closeout documents to initiate the closeout process.
FISCAL IMPACT
There is no fiscal impact from this report as the CDBG funds have been expended aside from the amounts to be disencumbered. Those funds are not eligible to be utilized for alternate activities.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Conduct a public hearing, receive public comment and review the accomplishments performed under the State CDBG agreements; adopt the resolution accepting the Senior Center Feasibility Study; and provide direction for staff to send the HCD required closeout forms and documents; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The public hearing notice was published in the New Times on Thursday, April 27, 2023. The agenda was posted in accordance with the Brown Act. 5 Cities Homeless Coalition was notified of the meeting.
Attachments
1. Resolution
RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA, TO ACCEPT THE SENIOR CENTER FEASIBLITY STUDY AND
ACKNOWLEDGE ACCOMPLISHMENTS OF THE COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM
WHEREAS, the City received Community Development Block Grant (CDBG) Funds under contract 17-CDBG-12027 to conduct a Senior Center Study; WHEREAS, the City Council received a presentation on the Draft Senior Center Feasibility Study and provided feedback for the final version on July 20, 2020; WHEREAS, the City Council received and accepted the final version of the Senior Center Feasibility Study on August 24, 2020; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach, California, does hereby formally accept the Senior Center Feasibility Study funded by the State CDBG Program, and acknowledge the accomplishments of the report.
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 8th day of May 2023.
KAREN BRIGHT, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
Attachment 1
**DRAFT**
Agenda Item No. 9
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 8, 2023
FROM: Matthew Bronson, City Manager
PREPARED BY: Deanne Purcell, Administrative Services Director Kristin Eriksson, Deputy City Manager
SUBJECT: FY 2023-25 Budget Update and Major City Goals Work Programs
RECOMMENDATION
Receive a report on the FY 2023-25 budget development process and draft work programs for Major City Goals and provide input and direction to staff.
BACKGROUND
Staff is finalizing its work on developing the proposed two-year budget for FY 2023-25 which will be provided to the Council in early June prior to a public hearing on June 12. The beginning of the FY 2023-25 budget update began with a five-year General Fund financial forecast presented to Council on February 14, 2023. The forecast showed the City is in a favorable financial position with healthy reserves over the Council goal of 25% of operating costs, although there were financial uncertainties that need to be considered. These include economic headwinds from a potential recession, continued decline in cannabis tax revenues, service needs and costs of fire services with the departure of the Oceano Community Services District from the Five Cities Fire Authority, along with needs in other City services. The forecast also reflected higher than normal inflation projected to continue through 2023.
The Council also participated in a goal-setting workshop on March 6, where the Council reviewed and updated the Council Goals for FY 2023-24 and staff subsequently developed draft work programs for the four Major City Goals for the Council’s review. The recommendations that will be included in the proposed budget for FY 2023-25 are intended to continue aligning the City’s resources to the Council’s priorities as expressed through the Council Goals.
FY 2023-25 Budget Development Update
FY 2023-25 marks the second budget cycle where the City has shifted from an annual budget to a biennial cycle or two-year budget. The process is more consolidated than annual budgeting and still allows for quarterly budget status reporting and a mid-year review provided to the Council. In addition, since budgets can only be appropriated for a single year, the budget for the second year (FY 2024-25) will be a projection and reviewed next year to determine if any additional adjustments are needed for the subsequent fiscal year.
General Fund Revenue
For FY 2023-25, revenues are on track with the five-year General Fund financial forecast in February. The following page shows information on the primary General Fund revenues:
Staff Report: FY 2023-25 Budget Update and Major City Goals Work Programs Page 2 May 8, 2023
• Sales Tax - Projections were determined using the most recent report from the City’s sales tax consultant which estimates that sales tax revenues will plateau in FY 2023-24 with a minor increase of 0.6% from the current FY 2022-23 and then return to a more consistent growth level of 3% in FY 2024-25. Sales tax revenue is again anticipated to be the City’s largest General Fund revenue source.
• Property Tax - The most recent estimates provided in January 2023 by San Luis Obispo County Tax Assessor’s Office project a 4% increase next FY 2023-24 from the current FY 2022-23 and a 3% increase in FY 2024-25. Property tax has been a consistent revenue source for the City and average annual increases have been 4.6% over the past five years. • Cannabis Tax – This revenue is projected at $1,326,000 for FY 2023-24, a 2% increase from the latest FY 2022-23 projection of $1.3 million which is $332,000 lower than the $1.6 million originally budgeted. Staff continues to recommend caution with cannabis tax revenues given market instability.
• Transient Occupancy Tax (TOT) - TOT is projected to increase 3% each year based on the added short-term rentals (STRs) and increased travel activity that has picked up considerably over the last two years that were impacted by the pandemic. The projections assume $900,000 for FY 2023-24 and $927,000 for FY 2024-25. TOT does not include future hotel projects until construction begins but it should be noted that construction is anticipated to begin on the 950 El Camino Real hotel project in FY 2023-24. • Franchise Tax – Franchise fees for FY 2023-24 of $735,000 include the new transoceanic fiber optic cable revenue of $100,000 that was delayed for the last two fiscal years but is expected to be collected next year. For FY 2024-25, the proposed franchise fees of $948,000 include a total fiber optic cable revenue of $300,000.
General Fund Expense
In terms of expenditures, staff will be recommending a budget for FY 2023-25 that will make significant investments in addressing community needs in alignment with Council Goals. The proposed budget will include a General Fund contribution of approximately $1.5 million each year in FY 2023-24 and FY 2024-25 for the City’s Capital Improvement Program (CIP). The amount for FY 2024-25 is $176,000 lower than the original $1.68 million presented to the Council during the CIP presentation on March 27 as this amount will be deferred to FY 2025-26. This CIP funding over the next two years will enable the City to fund high-priority capital projects over the next two years including the West Grand Avenue streetscape project, North 4th Street rehabilitation project, and West Grand Avenue improvements from 11th Street to Oak Park Boulevard. Funding from Measure K-14 street bonds, Water and Wastewater Enterprise Funds, and other funds will also be utilized as part of the City’s CIP.
The proposed budget will also include General Fund operating budget augmentation recommendations of $290,000 in one-time and ongoing net expenses after revenue offsets for FY 2023-24 and $458,000 in FY 2024-25. Examples of General Fund budget recommendations that will be reflected in the proposed budget are included below and on the following page:
• 1.0 FTE in Public Works for Maintenance Superintendent position (40% funded by the General Fund with the rest by Enterprise Funds)
• 0.5 FTE in Parks and Recreation to increase part-time Administrative Assistant I position to full-time (funding this year previously approved as a mid-year budget adjustment) Staff Report: FY 2023-25 Budget Update and Major City Goals Work Programs Page 3 May 8, 2023
• Six new Police patrol vehicles to replace existing vehicles at the end of their useful life • Three new Public Works fleet trucks to replace outdated existing vehicles • Vehicle storage rental costs for Police and Public Works vehicles (87% funded by the General Fund with the rest of Police COPS grant funds)
• Technology equipment for Police including additional body cameras and drones • Health and wellness program expenditures in Police
• Fire Authority station alerting system
• Additional organizational development and training costs The operating budget also includes a significant increase to the Five Cities Fire Authority (FCFA) of $755,000 in FY 2023-24 and $836,000 in FY 2024-25 from the City’s current cost of $2 million.
A fire services update was presented to Council on April 24 and included a final report from consultant Baker Tilly outlining the FCFA forecast through FY 2028-29 using various scenarios.
The proposed budget includes Staffing Plan A-4 with a City contribution of $2.77 million for FY 2023-24 and $2.85 million for FY 2024-25 pursuant to Council direction. The proposed budget also assumes revenue from the Oceano Community Services District and/or the County in each fiscal year for the continued provision of services to Oceano through a contract with the new Joint Powers Authority while the Local Area Formation Commission divestiture process is ongoing.
Overall, the General Fund proposed budget for FY 2023-24 will be balanced with revenues of $18.5 million, including $925,000 in remaining American Rescue Plan Act Funds, and expenditures of $18.1 million for a projected surplus of approximately $400,000. The budget also produces ending reserves of approximately 42% of operating expenditures compared with the Council’s reserve goal of 25% to provide sufficient reserves for emergencies or unforeseen events or needs. However, beginning in FY 2024-25 the General Fund budget will show a deficit with revenues of $18.2 million and expenditures of $18.8 million or a gap of approximately $600,000 that would need to be closed using reserves to balance the budget. Ending reserves of 37% in FY 2024-25 would still be above the Council’s reserve goal of 25%. However, long-term projections beyond FY 2024-25 illustrate the need to significantly reduce General Fund operating and/or capital expenditures in order to close the long-term funding gap while maintaining sufficient reserves unless additional revenues were generated to support community needs.
Update to Major City Goals Work Programs for FY 2023-24 On March 6, the Council conducted a goal-setting workshop to determine Council Goals for the next two years. Prior to the workshop, each Council Member was asked to submit up to seven goal suggestions responding to the following question: Of all the many things that we would like to do for Grover Beach, which are the most important things for the coming two fiscal years? These suggestions formed the foundation for the goal-setting workshop where individual goal proposals that were similar in nature were captured in synthesized language and stated as one goal while others were revised for clarity. A total of 10 candidate goals were ultimately drafted for consideration by the Council. After carefully reviewing, rating and ranking the candidate goals, the Council adopted a highly focused set of collective goals organized into three priority categories:
• Major City Goals. These represent the most important, highest priority goals for the City to accomplish over the next two years, and as such, resources to achieve them should be included in the FY 2023-25 budget.
o Economic Development and Community Promotion
o Housing and Homelessness
o Public Safety
o Street Maintenance and Complete Streets
Staff Report: FY 2023-25 Budget Update and Major City Goals Work Programs Page 4 May 8, 2023
• Other Important Goals. Goals in this category are important for the City to accomplish, and resources to achieve them should be made available in the FY 2021-23 budget where feasible.
o Building and Facility Improvements
o Community Engagement
o Water Supply and Resiliency
• Address as Resources Permit. While it is desirable to achieve these goals over the next two years, doing so is subject to current resource availability. o City and School Partnership
o Code Compliance
o Environmental Sustainability
These Council Goals along with descriptive goal statements are shown in Attachment 1. Similar to previous years, the next step in the goal-setting process is development of work programs for each Major City Goal to identify what staff will focus on next fiscal year. The purpose of the work programs is to define and scope the adopted goal and ensure that staff has a clear understanding of the goal so that appropriate resources are allocated, and progress can be measured in achieving it. This is particularly important for goals where full achievement will extend beyond a single fiscal year.
Attachment 2 contains the draft FY 2023-24 work programs for the four Major City Goals as developed by staff. Each work program includes the goal statement and action plan with tasks and implementation dates. In many cases, the date shown is the start of the fiscal year in July which reflects the beginning of the work associated with the specific task.
Summary
Staff is seeking Council’s input and direction on the FY 2023-25 budget development update and draft FY 2023-24 Major City Goal work programs. This input and direction will be used in finalizing the proposed budget for FY 2023-25 which will be presented to the Council at the June 12th budget hearing. The Council’s adoption of the final budget in June will serve as the final approval for work programs for the Major City Goals and staff will then begin implementing these work programs in the new fiscal year and report back to Council on progress throughout the year.
FISCAL IMPACT
There is no fiscal impact from this agenda item.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Receive a report on the FY 2023-25 budget development process and draft work programs for the Major City Goals and provide input and direction to staff; or
2. Provide staff with alternative direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Staff Report: FY 2023-25 Budget Update and Major City Goals Work Programs Page 5 May 8, 2023
Attachments
1. FY 2023-25 City Council Goals
2. FY 2023-24 Draft Major City Goals Work Programs
City of Grover Beach
FY 2023-25 City Council Goals
MAJOR CITY GOALS
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION. Strengthen and maintain a businessfriendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
HOUSING AND HOMELESSNESS. Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the city and region, including supporting completion and operation of temporary shelter facilities in the City.
PUBLIC SAFETY. Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, trees/landscaping and other traffic calming design strategies.
OTHER IMPORTANT GOALS
BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future; strategically develop priorities and funding plans by evaluating deferred maintenance, safety, health, accessibility, energy, and long-term needs.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in our city government through existing and new programs, initiatives and events designed to encourage community members, including youth, engagement in key community decisions; formalize our practices by adopting and implementing a public participation plan and policies.
WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
ADDRESS AS RESOURCES PERMIT
CITY AND SCHOOL PARTNERSHIP. Establish a framework for communication between city officials and local public TK-12 education partners' that operate within the city supporting a Community Schools model that provide benefits for our youth, families, and the community 24/7 through more intentional alignment. Maximize each jurisdiction’s existing facilities and programs in partnership that benefits all, and discuss potential parallel policy options for shared adoption.
CODE COMPLIANCE. Prioritize the City’s code compliance program to quickly and effectively enforce our existing ordinances, including tree related issues like maintenance and removal permits.
ENVIRONMENTAL SUSTAINABILITY. Pursue carbon neutral solutions to develop a greener Grover Beach through plans, policies and City operations.
Attachment 1
MAJOR CITY GOAL FY 2023-24 WORK PROGRAM
ECONOMIC DEVELOPMENT
GOAL STATEMENT
Strengthen and maintain a business-friendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
STAFF LEAD(S): Matthew Bronson, City Manager; Kristin Eriksson, Deputy City Manager; Megan Martin, Community Development Director
TASK DATE
1. Continue to work with the Chamber to enhance the Visit Grover Beach tourism brand, website and social media outreach
July 2023
2. Continue to collaborate with regional partner agencies to identify economic development strategies to support the regional economy July 2023
3. Work with Chamber to conduct outreach with local businesses on key issues particularly along West Grand Avenue corridor July 2023
4. Facilitate development opportunities to help recruit and retain businesses
July 2023
5. Begin oversight of construction for hotel project at 950 El Camino Real upon initiation of construction
July 2023
6. Process building permits for the 1598 El Camino Real hotel project upon submittal by the developer
July 2024
7. Continue involvement in Grover Beach Lodge hotel project with lead permitting agency State Parks and issue City permits for initial offsite construction upon plan submittal and approval
July 2023
8. Continue to conduct outreach and regulatory oversight of commercial cannabis industry and process development
applications including onsite consumption areas upon submittal July 2023
KEY POLICY/OPERATIONAL ISSUES
• Revising the economic development services contract with the South County Chambers for Commerce to focus on tourism marketing
• Continued focus on hotel development projects and the commercial cannabis industry give economic activity and development opportunities along with additional tax revenues • Continued City’s involvement with regional economic development strategies to ensure community economic vitality in the future
• Improvements to the West Grand Avenue to revitalize and enhance the City’s main commercial corridor
Attachment 2-1
MAJOR CITY GOAL FY 2023-24 WORK PROGRAM
HOUSING AND HOMELESSNESS
GOAL STATEMENT
Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the city and region, including supporting completion and operation of temporary shelter facilities in the City.
STAFF LEAD(S): Megan Martin, Community Development Director; Matthew Bronson, City Manager; John Peters, Chief of Police
TASK DATE
1. Process development applications for West Grand Avenue housing and mixed-use projects upon submittal by property owners
July 2023
2. Coordinate with People’s Self-Help Housing and Housing Authority of San Luis Obispo on permitting of Cleaver & Clark Commons affordable housing project
July 2023
3. Educate developers on options for density bonuses to increase housing availability and provide for affordable housing July 2023
4. Continue to publicize the City’s Pre-Designed Accessory Dwelling Unit (ADU) program using social media, local
newspapers, and community events
July 2023
5. Monitor and evaluate the effectiveness of the ADU program and make adjustments as needed
July 2023
6. Seek Prohousing Designation from the California Department of Housing and Community Development
July 2023
7. Coordinate with 5Cities Homeless Coalition on development and permitting of a new homeless housing facility on Barca Street.
July 2023
8. Work with 5Cities Homeless Coalition, County, and other agencies on securing one-time and ongoing funding for
homeless facilities and services
July 2023
9. Provide enforcement for updated homeless camping ordinance and present review of initial results to Council by late 2023 July 2023
10. Conduct cleanings and implement access limitations related to homeless encampments on public property
July 2023
Attachment 2-2
MAJOR CITY GOAL FY 2023-24 WORK PROGRAM
HOUSING AND HOMELESSNESS
KEY POLICY/OPERATIONAL ISSUES
• Continue to follow State and regional housing and homelessness related policies to ensure General Plan and Development Code supports development of affordable housing in the community.
• Complete improvements to West Grand Avenue to enable additional housing and mixeduse opportunities along the City’s main commercial corridor. • Strengthen relationships with developers, 5Cities Homeless Coalition, and other nonprofits to address regional affordable housing and homelessness initiatives.
MAJOR CITY GOAL FY 2023-24 WORK PROGRAM
PUBLIC SAFETY
GOAL STATEMENT
Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STAFF LEAD(S): John Peters, Chief of Police; Steven Lieberman, Five Cities Fire Chief
TASK DATE
1. Start a dynamic Health and Wellness Program for Police employees by developing a peer support team and critical incident stress response model
June 2024
2. Create a regional Major Accident Investigation Team (MAIT) with the Police Departments of Arroyo Grande and Pismo Beach July 2023
3. Conduct recruitment of new Police Officers to fill current vacancies July 2023
4. Explore regional partnership opportunities to create a dedicated Mental Health profession position within the South County January 202
5. Add enhanced technologies (hardware and software) to improve patrol vehicle cameras, license plate readers, community cameras and police radios
June 2024
6. Implement new Five Cities Fire Authority (FCFA) Joint Powers Authority Agreement including formation of new governance and executive management structure along with temporary service contract with Oceano Community Services District
July 2023
7. Implement FCFA service level changes including recruitment of new positions and contract fire prevention services by Community Development Department
July 2023
8. Work with Arroyo Grande and County on Local Area Formation Commission review of Oceano fire services divestiture request and potential service impacts to FCFA
July 2023
9. Work with Arroyo Grande to update FCFA service level and budget for FY 2024-25 following completion of LAFCO divestiture review process.
January 2024
Attachment 2-3
MAJOR CITY GOAL FY 2023-24 WORK PROGRAM
PUBLIC SAFETY
KEY POLICY/OPERATIONAL ISSUES
• Fill vacant Police Officer positions to ensure sufficient staffing levels. • Work toward accomplishing FY 2023-24 metrics of Police Department Strategic Plan. • Significant time and resources needed in implementing Five Cities Fire Authority changes related to service level and governance.
• Need to continue resolving long-term service and funding issues with fire services including potential County funding for Oceano service.
MAJOR CITY GOAL FY 2023-24 WORK PROGRAM
STREET MAINTENANCE AND COMPLETE STREETS
GOAL STATEMENT
Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, streetlights, crosswalks, trees/landscaping and other traffic calming design strategies.
STAFF LEAD(S): Greg Ray, Public Works Director; Erin Wiggin, Capital Projects Manager; Gabriel Munoz-Morris, Senior Engineer
TASK DATE
1. Continue to work with PG&E to implement the Street Lighting Project (CIP 2003). The first phase is for North Oak Park Boulevard.
November 2023
2. Complete design and start construction of the sidewalk infill cost sharing program (CIP 2274) for two Measure K-14 projects (CIPs 2295-17 and 2295-17) listed below
February 2023
3. Complete design and start construction of the West Grand Avenue Streetscape Project (CIP 2287)
September 2023
4. Start construction of N. 4th Street repair project (CIP 2285) April 2024
5. Complete design and start construction of Measure K-14 project on portions of Ramona, Front, Saratoga, Beckett, and N. 2nd (2295-16)
October 2023
6. Complete design of Measure K-14 project on portions of N. 9th, N. 11th, N. 12th, Brighton, Ramona, Alma Ct, Moss Ct (CIP 2296-17)
January 2024
KEY POLICY/OPERATIONAL ISSUES
• Need to continue to achieve accelerated pace of projects within the City’s relatively small footprint of approximately two square miles without significant inconvenience to residents and with limited field staff available to provide project utility support. • Need to continue planning for street maintenance work in future Capital Improvement Programs to maintain the City’s streets rehabilitated in recent years. • Incorporating sidewalk infill, traffic calming, and other safety enhancements desired with street improvement work.
Attachment 2-4
Agenda Item No. 10
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 8, 2023
FROM: Matthew Bronson, City Manager
PREPARED BY: David Hale, City Attorney
SUBJECT: City Flag Policy
RECOMMENDATION
Adopt the resolution to establish a City Flag Policy.
____________________________________________________________________________
BACKGROUND
Historically, the City displays the United States Flag, the State of California Flag, and the Ctiy of Grover Beach Flag at City Hall and other City facilities in accordance with Federal and State law.
The City can receive requests from the public to display commemorative flags on City flagpoles.
However, the City does not have a formal process or policy for the approval and display of commemorative flags and the Council has provided direction to staff to develop such a policy.
Establishing a City Flag Policy will serve two main purposes:
• Designate and clarify that City flagpoles are not intented to serve as a forum for free expression or speech by the public;
• Establish a process by which commemorative flags may be flown on City flagpoles, upon Councl approval, to express the official sentiments of the City.
Staff reviewed several flag display policies from other jurisdictions and researched current case law on the constitutionality of flag policies. Flag policies typically address the use of flag displays and use of City flagpoles through the government speech doctrine as defined by the United States Supreme Court. This doctrine preserves the right for government to speak for itself, so long as the government does not show religious preferenece or encourage a certain vote in an election.
In adopting the Flag Policy, the City Council declares that the City of Grover Beach’s flagpoles are not intended to serve as a forum for free expression or speech of the public, but rather for the display of Federal, State, and City flags. Furthermore, this policy enables the display of commemorative flags as authorized by City Council resolution. Pending adoption of this policy, the Council may consider such action on potential commemorative flags at any time in the future.
FISCAL IMPACT
There is no direct fiscal impact to this action.
Staff Report: City Flag Policy Page 2
May 8, 2023
ALTERNATIVES
The Council has the following alternatives to consider:
1. Approve the resolution to approve the City’s Flag Policy; or
2. Provide staff with alternative direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution with Exhibit A; City’s Flag Policy
RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA CHANGING APPROVING A POLICY ON DISPLAY OF FLAGS WHEREAS, the City of Grover Beach currently displays the United States Flag and the State of California Flag at the Grover Beach City Hall; and WHEREAS, the City of Grover Beach does not have a policy regarding the display of flags; and
WHEREAS, the City Council desires to establish a policy that provides guidance, standards and criteria for the indoor and outdoor display of flags at City facilities, including commemorative flags other than the United States, State of California, and City flags, and WHEREAS, in adopting this Policy, the City Council desires to reflect the dignity of the flags flown at City-owned or City-maintained facilities, as well as the role the Grover Beach City Hall as an inclusive gathering location and local symbol of government and democracy; and WHEREAS, in adopting this Policy, the City Council declares that flags and flagpoles owned or maintained by the City of Grover Beach are not intended to serve as a forum for free expression or speech by the public, but rather as a nonpublic forum for the display of the United States, State of California, and City Flags, and any Commemorative Flag authorized by the City Council as an expression of the City Council’s official statements (government speech); and WHEREAS, in adopting this Policy, the City Council declares that the following flags should not be considered commemorative flags that can be displayed or flown on City owned or maintained flagpoles: 1) flags of a particular religious movement or creed to avoid the appearance of City government endorsing religion or a particular religious movement or creed; 2) flags of a political party to avoid the appearance of City government endorsing a political party; and 3) flags advocating a certain outcome in an election.
NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Grover Beach approves the Policy on Display of Flags, attached, and incorporated by reference as Exhibit A.
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings.
On motion by ______ seconded by _______, and on the following roll-call vote, to wit:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
Attachment 1
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a Regular meeting of the City Council of the City of Grover Beach, California this 8th day of May, 2023. __________________________________
KAREN BRIGHT, MAYOR
ATTEST:
_______________________________
WENDI SIMS, CITY CLERK
D R A F T
1 CITY OF GROVER BEACH POLICY ON
DISPLAY OF FLAGS
I. Purpose
A. The Grover Beach City Council desires to establish clear guidelines regarding:
1. The outdoor display of the United States Flag, the California State Flag, and the City of Grover Beach Flag at City facilities or City-owned or City-maintained flagpoles; and
B. In adopting this Policy, the City Council desires to reflect the dignity of the flags flown on flagpoles or displayed at City-owned or City-maintained facilities, as well as the role of the Grover Beach City Hall as an inclusive gathering location and local symbol of government and democracy.
C. In adopting this Policy, the City Council declares that flagpoles owned or maintained by the City of Grover Beach are not intended to serve as a forum for free expression by the public, but rather as a non-public forum for the display of the United States, State of California, City of Grover Beach, and any commemorative flag authorized by the City Council as an expression of the City Council's official sentiments (government speech).
II. Policy
A. Conformance with Federal and State Regulations. Flags shall be displayed in accordance with Federal and State statutes and regulations, including, but not limited to, United States Code, Title 4, Chapter 1 and California Government Code section 430 et seq., and this Policy.
1. Per California Government Code section 431(a), the Flag of the United States and the Flag of the State of California shall be prominently displayed upon or in front of public buildings of the City.
2. Per California Government Code section 434.7, any Flag of the United States or Flag of California that the City purchases must be made in the United States.
3. The United States Flag may only be flown at half-staff in accordance with the guidelines set forth at https://www.usa.gov/flag. The State of California Flag shall be flown at half-staff if the United States Flag is flown at half-staff or on order of the Governor.
B. City Facilities other than the Grover Beach City Hall. At facilities that the City owns or maintains (other than facilities maintained by other governmental entities), there may be one flagpole where the United States Flag shall be flown, and the State of California flag may be flown as described in this Section II, entitled Policy.
Exhibit A
2 C. Grover Beach City Hall.
1. There shall be flagpoles at the Grover Beach City Hall to fly the following flags in the manner described below: Flag of the United States, Flag of the State of California, Flag of the City of Grover Beach, and any approved commemorative flag.
2. The City of Grover Beach Flag shall fly at half-staff if either the United States or California Flag is at half-staff. The Mayor may order the City of Grover BeachFlag to fly at half-staff at the death of a current or former City Council Member or current City staff member or a historically significant member of the community.
3. Commemorative Flag.
a. As expression of the City’s official government speech, the City Council may authorize the display of a commemorative flag to fly only at the Grover Beach City Hall flagpole.
b. The City Council shall only consider a request to display a commemorative flag if the request is made by a member of the Grover Beach City Council and another City Council member agrees to place the discussion to authorize such display on the agenda for a regular or special City Council meeting. Requests to fly a commemorative flag by members of the public will not be considered.
c. At a noticed and agendized City Council meeting, a majority of Council Members must agree to display the commemorative flag.
d. Commemorative flags shall be displayed for a period of time that is reasonable or customary for the subject that is to be commemorated, but no longer than thirty (30) consecutive days.
e. Commemorative flags must be either purchased by the City or temporarily donated for the City’s use and must be clean, without holes and tears, and be made of an all-weather fabric. Commemorative flags must be the same size or smaller than the United States and California flags that are flown.
The City will not be responsible for the condition of the commemorative flag once flown.
f. If any other flag is flown at half-staff, the commemorative flag will also be flown at half-staff.
g. A “commemorative flag” as defined in this Policy shall mean a flag that identifies with a specific historical event, cause, nation or group of people that the City Council chooses to honor or commemorate consistent with the City’s mission and priorities. The following are not allowed as Commemorative Flags and will not be considered by the City Council:
3 i. Flags of a particular religious movement or creed to avoid the appearance of City government endorsing religion or a particular religious movement or creed;
ii. Flags of a political party to avoid the appearance of City government endorsing a political party; and
iii. Flags advocating a certain outcome in an election.
III. Procedures
A. No other flag shall be placed above the United States Flag and no other flag shall be larger than the United States Flag. Other flags may be flown at the same heightand in the same size, in accordance with this Policy. Where both the United State Flag and the California State Flags are flown, they shall be of the same size.
B. Flags should be hoisted briskly and lowered ceremoniously. The United States Flagshould be hoisted first and lowered last.
C. Flags shall be displayed during operating hours on all days on which the City is open for business, and on national and State holidays. Flags may be displayed twenty-four (24) hours a day as long as they are illuminated during darkness.
D. Flags shall not be displayed during inclement weather unless all-weather flags areused and are illuminated during darkness.
E. When flags are displayed on a single pole, the order from top to bottom shall be: the United States Flag, the California State Flag, and, if displayed, the City of Grover Beach Flag.
F. When the flags are flown from adjacent flag poles, the United States Flag shall beflown at the highest point of honor, which is the furthest point to the left from the standpoint of the observer ("the flag's right").
G. When a flag is displayed at half-staff, it shall first be hoisted to the peak for a moment and then lowered to half-staff position. Before being lowered at the end ofthe day or when taken down, the flags shall again be hoisted to the peak for a moment and then fully lowered.