AGENDA
GROVER BEACH CITY COUNCIL
GROVER BEACH CITY HALL - COUNCIL CHAMBER
154 SOUTH EIGHTH STREET
GROVER BEACH, CALIFORNIA
MONDAY, MAY 8, 2023, 6:00 PM
Next Resolution No .23-11
Next Ordinance No. 23-02
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (805-473-4567) at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
CALL TO ORDER
CALL TO ORDER
MOMENT OF SILENCE
FLAG SALUTE
ROLL CALL Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tem Robert Robert, and Mayor Karen Bright
CLOSED SESSION ANNOUNCEMENTS
AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of the day. The Council should by motion adopt the agenda as presented or as revised.
CEREMONIAL CALENDAR
1. Proclamation to Ron Rodman for his service on the Planning Commission
2. Proclamation for National Foster Care Month
3. Proclamation for National Police Week
PRESENTATIONS
4. Grover Beach Police Department 2022 Annual Report
Meetings can be viewed on Channel 20 and are live streamed on the City’s website via www.slospan.org. Members of the public who cannot attend the meeting in person may provide public comment during the meeting by calling (805) 321-6639 to provide public comment via phone (the phone line will open just prior to the start of the meeting at 6:00 PM) or written public comments can be submitted via email to [email protected] prior to the Council meeting. If submitting written comments in advance of the meeting, please note the agenda item. Written comments will be read out loud during the City Council meeting on the appropriate agenda item subject to the customary 3-minute time limit.
Agenda: Grover Beach City Council Meeting Page 2
Monday, May 8, 2023
PUBLIC COMMUNICATIONS
During this time, the Council will allow up to 15 minutes for Public Communication with additional communication, if necessary, allowed after the Regular Business Items. Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. Recommendations for each item are noted in parentheses. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Items withdrawn from the Consent Agenda will be heard after the rest of the Consent Agenda is approved.
5. Minutes of the Regular City Council Meeting on Monday, April 24, 2023. (Recommended Action: Approve the minutes as submitted or revised.)
VOICE VOTE
6. Adoption of the 2023 Updates to the City’s Sewer System Management Plan – Public Works Director/City Engineer Ray and Senior Engineer Munoz-Morris (Recommended Action: Adopt the 2023 updates to the City’s Sewer System Management Plan.)
ROLL CALL VOTE
7. Introduction and First Reading of an Ordinance Replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code – Public Works Director/City Engineer Ray and Senior Engineer Munoz-Morris (Recommended Action: Introduce and conduct the first reading, by title only, of an Ordinance replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code to update the City’s Sewer Ordinance and schedule the second reading and public hearing for the next regularly scheduled meeting.)
ROLL CALL VOTE
PUBLIC HEARING
8. Public Hearing and Resolution Regarding the Closeout of State Community Development Block Grant (CDBG) Contracts – Community Development Director Martin and Associate Planner Reese.
(Recommended Action: Receive a report summarizing the accomplishments performed under State CDBG Agreements 17-CDBG-12027, 20-CDBG-12061, 20-CDBG-CV1- 00020, 20-CDBG-CV1-00022; conduct a public hearing to solicit citizen input regarding expenditures and accomplishments of the funding received under these contracts; adopt a resolution to formally accept the Senior Center Feasibility Study; and direct staff to proceed with submitting required documents for closeout to the State.)
ROLL CALL VOTE
REGULAR BUSINESS
9. FY 2023-25 Budget Update and Major City Goals Work Programs – Administrative Services Director Purcell and Deputy City Manager Eriksson (Recommended Action: Receive a report on the FY 2023-25 budget development process and draft work programs for Major City Goals and provide input and direction to staff.)
Agenda: Grover Beach City Council Meeting Page 3
Monday, May 8, 2023
10. City Flag Policy – City Manager Bronson and City Attorney Hale (Recommended Action: Adopt the Resolution to Establish a City Flag Policy.)
ROLL CALL VOTE
PUBLIC COMMUNICATIONS
Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
COUNCIL COMMITTEE REPORTS
This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating.
Air Pollution Control District (APCD) Karen Bright (Alt: Robert Robert) Central Coast Blue Regional Recycled Water Authority Karen Bright (Alt: Daniel Rushing) (CCBRRWA)
South SLO County Sanitation District (SSLOCSD) Karen Bright (Alt: Clint Weirick) Integrated Waste Management Authority (IWMA) Robert Robert (Alt: Daniel Rushing) Five Cities Fire Joint Powers Authority Daniel Rushing (Alt: Clint Weirick) SLO Council of Governments / SLO Regional Transit Authority Daniel Rushing (Alt: Karen Bright) (SLOCOG / SLORTA)
South County Transit Committee Daniel Rushing (Alt: Karen Bright) Zone Three Advisory Committee Daniel Rushing (Alt: Karen Bright) Homeless Services Oversight Council (HSOC) Clint Weirick (Alt: Zach Zimmerman) SLO County Water Resources Advisory Committee (WRAC) Clint Weirick (Alt: Robert Robert) REACH Zach Zimmerman (Alt: Robert Robert)
South County Chambers of Commerce Zach Zimmerman (Alt: Daniel Rushing) Visit SLO CAL Advisory Committee Zach Zimmerman (Alt: Robert Robert)
COUNCIL COMMUNICATIONS
This item gives individual Council Members the opportunity to seek consensus for scheduling a specific item on a future agenda, authorizing staff time to provide background information and prepare a staff report for a future agenda, or to comment on Council business, City operations, projects or other items of community interest.
CITY MANAGER’S REPORTS AND COMMENTS
CITY ATTORNEY’S REPORTS AND COMMENTS
CLOSED SESSION
It is the intention of the City Council to meet in Closed Session concerning the following item:
ADJOURNMENT
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Agenda: Grover Beach City Council Meeting Page 4
Monday, May 8, 2023
Per Resolution No. 17-21, the public portion of City Council meetings will be scheduled to start at 6:00 p.m. and conclude no later than 11:00 p.m. Any open session items remaining on the agenda at 11:00 p.m. that have not been discussed or considered by the City Council will be continued to an adjourned meeting of the City Council (scheduled before the next regular meeting). However, the City Council may choose to continue the meeting past 11:00 p.m. upon a proper motion and a 4/5ths vote in favor of such an action. * * * * *
Staff reports or other written materials relating to each item of business referred to on this agenda are available from the City website www.groverbeach.org and on file in the City Clerk’s Office. A public counter copy is available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. Related materials submitted after distribution of the agenda packet are available in the City Clerk's Office during normal business hours. If you have questions regarding any agenda item, please contact the appropriate City Department. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council and distributed subsequent to distribution of the agenda packet will be made available for public inspection in the City Clerk’s Office during normal business hours.
* * * * *
Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.
* * * * *
The agenda and staff reports are also available on the City’s website: www.groverbeach.org
CITY OF GROVER BEACH
POLICIES AND PROCEDURES FOR CONDUCT AND DECORUM AT COUNCIL MEETINGS (Pursuant to Resolution No. 07-44, adopted 04-16-07, revised 02-18-2020) The City Council and staff welcomes and encourages civic participation and debate on issues. The Council values the public’s opinion and in every Council meeting invite and encourages the public to address the Council on any matter of interest. The Council adopted these policies and procedures for appropriate conduct and decorum at Council meetings and establish guidance for public participation during Council meetings.
These policies will foster and provide greater clarity to preserve the intent of open government and maintain a positive environment for public input and City Council decision-making.
1.0 DECORUM AND ORDER – IN GENERAL
1.1 The presiding officer is responsible for the maintenance of order and decorum at all times.
1.2 The presiding officer shall determine all points of order subject to the right of any Council member to appeal to the City Council by majority vote. If any appeal is taken, the question shall be “Shall the decision of the presiding officer be sustained” in which event a majority vote of the Council shall govern and conclusively determine such question of order.
1.3 All Council members, staff members and members of the public should speak respectfully and avoid the use of profanity, vulgarity and slanderous comments. Recognizing that the First Amendment precludes the City Council form prohibiting speakers from speaking based upon the content of their speech, the presiding officer shall use their best efforts, short of enforcement action, to remind and encourage all participating in the meeting to keep their speech respectful towards others and within bounds appropriate for children and persons of sensitivity toward course language as a courtesy to others present or otherwise viewing Council meetings.
2.0 DECORUM AND ORDER – COUNCIL MEMBERS
2.1 Manner of Speaking.
Any Council member desiring to speak shall first address the presiding officer. Upon recognition by the presiding officer, the Council member shall speak only to the question under debate.
2.1(a) Questioning Staff.
A Council member desiring to question the staff should address his question to the City Manager, or, in appropriate cases, the City Clerk or City Attorney, who shall be entitled either to answer the inquiry or to designate some staff member for that purpose. Such a designation may be made at the time of any staff presentation or on the agenda listing for the item.
2.1(b) Interruptions.
Once recognized, a Council member shall not be interrupted while speaking unless called to order by the presiding officer; unless a point of order is raised by another Council member, or unless the speaker chooses to yield to questions from another Council member.
3.0 DECORUM AND ORDER – STAFF
3.1 City Manager Responsibilities
The City Manager is responsible for ensuring that members of the administrative staff observe the rules of decorum and order set forth in this Policy.
3.2 Addressing the City Council
Any administrative staff member desiring to address the City Council or members of the public shall first be recognized by the presiding officer. All remarks shall be addressed to the presiding officer and not to any individual Council Member or member of the public. Administrative staff members shall accord the utmost courtesy to the City Council, other administrative staff members and the public.
4.0 DECORUM AND ORDER – MEMBERS OF THE PUBLIC
4.1 Addressing the City Council
Any member of the public desiring to address the City Council or members of the public shall first be recognized by the presiding officer at the appropriate place on the agenda. All remarks shall be addressed to the presiding officer and not to any individual Council Member, City Manager, City Attorney or member of the administrative staff or member of the public.
4.2 Time Limitation for Addressing the City Council
Public comment when addressing the City Council shall be generally limited to three (3) minutes per speaker. Depending on the extent of the agenda and the number of persons desiring to speak on an issue, the presiding officer may, at the beginning of the hearing, set a different time limit for each speaker. Any person may speak for a longer period of time upon approval from the presiding officer, when deemed necessary, for instance when a person is speaking on behalf of a group or has a graphic or slide presentation requiring more time.
4.3 Failure to Yield, Disruptions
Any person who refuses to relinquish the floor after their allotted time or while attending the City Council meeting engages in conduct or speech which disrupts the business of the meeting shall be brought to order and/or removed from the room if the sergeant-at-arms is so directed by the presiding officer.
Disruptive remarks from the audience, stamping of feet, clapping, whistles, yells and similar demonstrations shall not be permitted by the presiding officer who may direct the sergeant-at-arms to remove such offenders from the room.
4.4 Prosecution
Aggravated cases shall be prosecuted on appropriate complaint signed by the presiding officer.
5.0 ENFORCEMENT OF DECORUM
5.1 The Chief of Police or his designee shall be the ex-officio sergeant-at-arms of the City Council. The sergeant-at-arms shall carry out all legal and valid orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in the Council Chamber. Upon instructions from the presiding officer, it shall be the duty of the sergeant-at-arms to remove any disorderly person from the Council Chambers or place the disorderly person under arrest or both.
5.2 As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to render the orderly conduct of such meeting unfeasible or impedes the ability of the Council to hold the meeting, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the presiding officer may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section. Nothing in this Section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
Agenda Item No. 1
Proclamation for Ron Rodman for his service on the
Planning Commission
(CC Mtg 5/08/2023)
No Documentation for this Agenda Item –
Proclamation for Ron Rodman for his service on the Planning Commission
PROCLAMATION OF THE GROVER BEACH CITY COUNCIL
PROCLAIMING MAY as
“NATIONAL FOSTER CARE MONTH”
WHEREAS, the City of Grover Beach recognizes the importance of providing children safe, healthy and loving homes when they are unable to remain in the home of their biological family; and
WHEREAS, there are more than 420,000 children in the United States in the foster care system; and
WHEREAS, more than 28,000 children in California are in the foster care system; and WHEREAS, there are over 250 children, youth, and teenagers in the County of San Luis Obispo who are in the foster care system; and
WHEREAS, to help these children have a healthy, loving and stable home environment where they can thrive and feel connected to a community that cares for them, and to support the resource families that provide these critical homes, the City of Grover Beach is acknowledging National Foster Care Month to raise awareness about the need for more resource family homes in our county for local children and join other organizations to celebrate resource families in our community; and
WHEREAS, this effort, along with similar celebrations in all 50 states and the District of Columbia, will offer children the chance to live with healthy, loving and stable resource families when they cannot live with their birth families and encourage other dedicated individuals to make a powerful difference in the lives of a child through resource family care.
NOW, THEREFORE, BE IT RESOLVED that the Grover Beach City Council does herby officially proclaim May as “National Foster Care Month” in the City of Grover Beach and in so doing, urge all citizens to join in a national effort to raise awareness about the importance of foster care and resource family care.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 8th day of May, 2023.
Karen Bright, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 2
PROCLAMATION OF THE GROVER BEACH CITY COUNCIL
DECLARING THE WEEK OF MAY 14 through MAY 20, 2023, as
“NATIONAL POLICE WEEK”
in the City of Grover Beach
WHEREAS, the Congress and President of the United States have designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; and WHEREAS, from the beginning of this Nation, law enforcement officers have played an important role in safeguarding the rights and freedoms which are guaranteed by the Constitution and in protecting the lives and property of our citizens; and WHEREAS, in 2022, one United States law enforcement officer died in the Line of Duty every 39 hours and over 23,700 U.S. law enforcement officers have made the ultimate sacrifice; and
WHEREAS, in 2022, 224 law enforcement officers died in the Line of Duty nationwide and 8 law enforcement officers died in the line of duty in the State of California; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting the people against violence or disorder, and by protecting the innocent against deception and the vulnerable against oppression or intimidation; and
WHEREAS, the Grover Beach Police Department has grown to be a modern and technologically scientific law enforcement agency where its members play an essential role in safeguarding the rights and freedoms of the citizens of the City of Grover Beach; and NOW, THEREFORE, BE IT RESOLVED that the Grover Beach City Council does herby officially proclaim the week of May 14-21, 2023, as “National Police Week” in honor of the men and women who, through their courageous deeds have lost their lives or have become disabled in the Line of Duty.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 8th day of May 2023.
Karen Bright, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 3
Agenda Item No. 4
MINUTES
CITY COUNCIL MEETING
MONDAY, APRIL 24, 2023
CALL TO ORDER Mayor Bright called the meeting to order at 6:00 p.m. in the City Hall Council Chamber, 154 South Eighth Street, Grover Beach, California.
MOMENT OF SILENCE
FLAG SALUTE The flag salute was led by Juniper Strapach, 12 years old and a 6th grade student at Grover Heights Elementary School.
ROLL CALL
City Council: Council Members Daniel Rushing, Clint Weirick, Mayor Pro Tem Robert Robert, and Mayor Karen Bright were present.
City Staff: City Manager Matthew Bronson, Deputy City Manager Kristin Eriksson, City Clerk Wendi Sims, Police Chief John Peters, Administrative Services Director Deanne Purcell, Public Works Director/City Engineer Greg Ray, Senior Planner Rafael Castillo and Five Cities Fire Chief Steve Lieberman were also present. City Attorney David Hale was present virtually via teleconference.
CLOSED SESSION ANNOUNCEMENTS:
None.
AGENDA REVIEW
Action: Upon unanimous consensus, the Council adopted the agenda as submitted.
CEREMONIAL CALENDAR
1. Proclamation for the Arbor Day was read by Mayor Pro Tem Robert and accepted by Parks, Recreation and Beautification Commission Chair Kassi Dee with Commissioners Anita Shower and Zach Zimmerman.
2. Proclamation for National Travel & Tourism Week was read by Council Member Rushing and accepted by Melissa Murray with Visit SLO CAL and Kerry McCorry with South County Chambers of Commerce (SCCC).
PRESENTATIONS
None
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda.
• Cathryn Sells
Agenda Item No. 5
Minutes: City Council Meeting Page 2
Monday, April 24, 2023
• Rowena Bennie
• Cindy Price
• David Ekbom
No further comments were received and the Mayor closed the Public Communications segment for this portion of the meeting.
CONSENT AGENDA
Prior to consideration of the Consent Agenda, Mayor Bright invited public comment on the items under the Consent Agenda. At this time Mayor Bright asked if there was anyone who would like to make any public comments. No comments were received and the Mayor closed public comment.
It was motioned by Mayor Pro Tem Robert and seconded by Council Member Rushing to approve Consent Agenda Item Nos 3, 4, 5, 6 and 7 as recommended. The motion carried on the following voice vote:
AYES: Council Members – Rushing, Weirick, Mayor Pro Tem Robert and Mayor Bright
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
3. Treasurer’s Report for the Period March 1, through March 31, 2023 Action: Approved the Treasurer’s Report as submitted.
4. Treasurer’s Report for the 2022 Streets Bond Account - $10,000,000 for the Period March 1, through March 31, 2023.
Action: Approved the Treasurer’s Report as submitted.
5. Minutes of the City Council Meeting on Monday, March 27, 2023.
Action: Approved the minutes as submitted.
6. Award of Consulting Services Agreement for the Front Street Sewer Lift Station Upgrade Project (CIP 5003)
Action: Approved a Consulting Services Agreement with Tough Automation for lift station controls design and integration services, in the amount of $87,993, associated with the CIP 5003 Front Street Sewer Lift Station Upgrades Project and authorized the Mayor to execute the agreement on behalf of the City.
Minutes: City Council Meeting Page 3
Monday, April 24, 2023
7. Resolution to Approve the California Coastal Commission and Caltrans Request to Consolidate a Coastal Development Permit for the Caltrans Broadband Middle Mile Network Project
Action: Adopt Resolution No. 23-09 approving the California Coastal Commission’s and Caltrans request for consolidation of a Coastal Development Permit for development of broadband infrastructure along Highway 1 related to the Broadband Middle Mile Network project.
Resolution No. 23-09: A Resolution of the City Council of the City of Grover Beach, California Approving a Request for a Consolidated Permitting Process for Coastal Development Permits for Broadband Infrastructure Associated with the Broadband Middle Mile Network Project.
PUBLIC HEARING
None.
REGULAR BUSINESS
8. Appointment to Fill City Council Vacancy
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
City Manager Bronson presented a brief overview of the appointment process for the vacant City Council seat.
Applicants, David Ekbom, Isaiah Narciso, and John Wells were interviewed.
RECESS: Due to technical difficulties the meeting was recessed at 6:51 p.m.
RECONVENE: At 6:55 p.m. the meeting was reconvened with all members of the Council present.
Continued the interviews with Zach Zimmerman and Marsha Bolynatz.
Mayor Bright invited public comment on this matter. No additional public comments were received at this time and the Mayor closed public comments.
Action: It was motioned by Council Member Weirick and seconded by Mayor Pro Tem Robert to conduct interviews of applicants and appointed Zach Zimmerman as the new City Council member to fill the vacant seat end of term in December 2024.
AYES: Council Members – Rushing, Weirick, Mayor Pro Tem Robert and Mayor Bright
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
Minutes: City Council Meeting Page 4
Monday, April 24, 2023
Swearing-in Ceremony for Newly Appointed City Council Member.
Upon appointment, the City Clerk administered the Oath of Office to newly appointed Council Member Zach Zimmerman. Roll Call was then taken acknowledging the new Council Member.
ROLL CALL
City Council: Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tem Robert Robert, and Mayor Karen Bright were present.
9. Fire Services Update
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
City Manager Bronson gave a PowerPoint presentation on updated Fire Services information.
Mayor Bright invited public comment on this matter.
• David Ekbom
• Barbara Harmon
• Jeff Lane
No further public comments were received at this time and the Mayor closed public comment.
Action: The City Council receive the final report of the Baker Tilly review of current and future needs for fire and emergency medical services and provided input and direction to staff on proposed service levels and staffing recommendations for fire services beginning in FY 2023-24 and a draft Joint Powers Authority agreement for an Amended and Restated Five Cities Fire Authority.
10. 2023 City Council Assignments to Boards, Commissions, and Committees Mayor Bright read the title to the foregoing item and deferred to staff for a report.
City Manager Bronson presented a brief description of the City Council Assignments.
Mayor Bright invited public comment on this matter. No public comments were received at this time and the Mayor closed public comment.
Minutes: City Council Meeting Page 5
Monday, April 24, 2023
Action: It was motioned by Mayor Pro Tem Robert and seconded by Council Member Rushing to adopt Resolution No. 23-10 confirming certain Council assignments and authorize the City Clerk to update FPPC Form 806 for posting on the City’s website. The motion was carried on the following roll call vote:
AYES: Council Members – Rushing, Weirick, Zimmerman, Mayor Pro Tem Robert and Mayor Bright
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
Resolution No. 23-10: A Resolution of the City Council of the City of Grover Beach, California, Revising City Council Committee Assignments for Calendar Year 2023.
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda.
• Patrick Rebstock
No additional comments were received and the Mayor closed public comment.
COUNCIL COMMITTEE REPORTS
Council Member Robert reported on the Integrated Waste Management Authority (IWMA) meeting.
COUNCIL COMMUNICATIONS
Council Member Rushing congratulated and welcomed the new City Council Member Zach Zimmerman.
Mayor Pro Tem Robert congratulated Council Member Zimmerman and reported the 1st Graduation from the Cabins for Change took place and has housed three people. He mentioned the Strawberry’s through Grover Beach event taking place on Saturday, May 20th from 10:00 am to 6:00 pm at the Grover Beach Train Station parking lot. He also discussed ECOSLO and going to the IWMA.com website for a complete list of items that can be recycled.
Council Member Weirick congratulated Council Member Zimmerman, reported on attending the California League of California Cities summit and he thanked the Grover Beach Police department for the ride along experience. He also, mentioned his attendance at the Grange’s Community Art Sale and the Filipino monthly Chicken BBQ, next one will be on May 21st.
Mayor Bright discussed correspondence received from Grover Beach resident Michelle Tapia and also mentioned the next free Repair Café that is being held on Sunday, April 30th at 1330 Monterey Minutes: City Council Meeting Page 6
Monday, April 24, 2023
Street San Luis Obipso, CA from 10:00 am through 3:00 pm.
CITY MANAGER'S REPORTS AND COMMENTS
City Manager Bronson stated that the City was delighted to welcome the State Housing Community Development Director as he visited the San Luis Obispo County. He mentioned the next Planning Commission meeting will take place on May 2nd at 6:00 pm and will be discussing the pre-application review of a new housing project located at 401 West Grand Avenue and a 2- year Time Extension from the Lodge project. And lastly, he mentioned the Annual Arbor Day event on Friday April 28th from 3:00 pm to 5:00 pm at 16th Street Park.
CITY ATTORNEY’S REPORTS AND COMMENTS
City Attorney Hale stated he appreciated Council’s flexibility and apologized for his absence this evening. He also congratulated Council Member Zimmerman.
CLOSED SESSION
None.
ADJOURNMENT
There being no further business to come before the City Council, Mayor Bright adjourned the meeting at 8:54 p.m.
_____________________________
KAREN BRIGHT, MAYOR
Attest:
______________________________
WENDI SIMS, CITY CLERK
(Approved at CC Mtg ______)
Agenda Item No. 6
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 8, 2023
FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Gabriel Munoz-Morris, Senior Engineer
SUBJECT: Adoption of the 2023 Updates to the City’s Sewer System Management Plan
RECOMMENDATION
Adopt the 2023 updates to the City’s Sewer System Management Plan.
BACKGROUND
The State Water Resources Control Board’s Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems require the City of Grover Beach to have and maintain a Sewer System Management Plan (SSMP). The SSMP provides a plan and schedule to properly manage, operate, and maintain all parts of the City’s sanitary sewer system to help reduce and prevent sanitary sewer overflows (SSOs), as well as mitigate any SSOs that do occur.
Under prior WDRs, updates to the SSMP had to be performed every five years and staff brought the 2022 SSMP Update to Council for adoption on October 11, 2022. However, new WDRs approved in December 2022 become effective on June 5, 2023 and require revisions to the City’s SSMP. Staff completed the update of the City’s adopted 2022 SSMP for elements that changed under the new WDRs which include updated terminology for Sanitary Sewer Overflows (SSOs) and the associated response program, new categorizations for minor SSOs, and new reporting guidelines. Element 6 of the SSMP, which details the requirements for a program to respond to SSOs, was revised from the Overflow Emergency Response Plan to the Spill Emergency Response Plan, per the new WDR terminology. These revisions are technical adjustments that are not substantive. The City is required to comply with these changes starting June 5, 2023 and must upload a copy of this targeted update to the SSMP prior to June 5, 2023 to ensure continuation of coverage under the WDRs. Adopting this 2023 update to the City’s Sewer System Management Plan will ensure that the City remains in compliance with State requirements for Sanitary Sewer Systems and modernizes the City’s SSMP.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt the 2023 targeted update to the City’s Sewer System Management Plan; or,
2. Provide staff with alternate direction.
Staff Report: Adoption of 2023 Updates to Sewer System Management Plan Page 2 May 8, 2023
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. 2023 Sewer System Management Plan
Sewer System Management Plan
WDID: 3SSO10249
City of Grover Beach
Public Works Division
Revision 4.5: June 2023
REV 4 Prep By:
Attachment 1
Sewer System Management Plan – Revision 04.5
City of Grover Beach
September 2022
City of Grover Beach
SEWER SYSTEM MANAGEMENT PLAN
WDID: 3SSO10249
Revision 4.5
June 2023
The Sewer System Management Plan, Revision 4.5 was created with the assistance of the following City of Grover Beach Staff:
City of Grover Beach Staff
Greg Ray; Public Works Director/City Engineer
Gabriel Munoz-Morris; Senior Engineer
This targeted revision was created as an amendment to Revision 4 of the City’s Sewer System Management Plan, created in September, 2022. This targeted revision updates elements to comply with WQ 2022-0103. Revision 4 was prepared by the following City of Grover Beach and Wallace Group Staff:
City of Grover Beach Staff
Greg Ray; Public Works Director/City Engineer
Gabriel Munoz-Morris; Senior Engineer
Wallace Group Staff
Bill Callahan, Senior Environmental Compliance Specialist Sewer System Management Plan – Revision 4.5
Table of Contents
City of Grover Beach
June 2023
TABLE OF CONTENTS
Certification Page
Acronyms and Abbreviations
SSMP Update and Adoption Record
Executive Summary
Introduction
▪ Section 0.1 – Requirement Background and Collection System Overview Element 1 – Goal
▪ Section 1.1 – Regulatory Requirement
▪ Section 1.2 – Sanitary Sewer System Goals
Element 2 – Organization
▪ Section 2.1 – Regulatory Requirements
▪ Section 2.2 – Responsible and Authorized Representatives ▪ Section 2.3 – SSMP Program Implementation
▪ Section 2.4 – Chain of Communication for Responding to SSOs Element 3 – Legal Authority
▪ Section 3.1 – Regulatory Requirements
▪ Section 3.2 – SSMP Sanitary Sewer System Legal Authority Element 4 – Operation and Maintenance Program
▪ Section 4.1 – Regulatory Requirements
▪ Section 4.2 – Collection System Map
▪ Section 4.3 – Preventative Operation and Maintenance Activities ▪ Section 4.4 – Rehabilitation and Replacement Plan
Sewer System Management Plan – Revision 4.5
Table of Contents
City of Grover Beach
June 2023
TABLE OF CONTENTS
▪ Section 4.5 – Training
▪ Section 4.6 – Equipment and Replacement Parts Inventory Element 5 – Design and Performance Provisions
▪ Section 5.1 – Regulatory Requirements
▪ Section 5.2 – Design and Construction Standards and Specifications ▪ Section 5.3 – Inspection and Testing Procedures and Standards Element 6 – Spill Emergency Response Plan
▪ Section 6.1 – Regulatory Requirements
▪ Section 6.2 – Initial SSO Notification Procedures
▪ Section 6.3 – SSO Response Program
▪ Section 6.4 – SSO Notification and Reporting Procedures ▪ Section 6.5 – SERP Training
▪ Section 6.6 – Mutual Aid Agreements
▪ Section 6.7 – Additional Emergency Resources
Element 7 – Sewer Pipe Blockage Control Program
▪ Section 7.1 – Regulatory Requirements
▪ Section 7.2 – Sewer Pipe Blockage Control Program Public Education and Outreach ▪ Section 7.3 – Sewer Pipe Blockage Substance Disposal Facilities ▪ Section 7.4 –Discharge Prohibition Legal Authority and SSO Prevention Measures ▪ Section 7.5 –Grease Removal Devices Design, Installation, and Maintenance Requirements
▪ Section 7.6 – FOG Control Program Inspection, Enforcement, and Staffing ▪ Section 7.7 –Grease Problem Area Identification and Sewer Cleaning ▪ Section 7.8 – Source Control Measure Development and Implementation Sewer System Management Plan – Revision 4.5
Table of Contents
City of Grover Beach
June 2023
TABLE OF CONTENTS
Element 8 – System Evaluation, Capacity Assurance, and Capital Improvement Plan ▪ Section 8.1 – Regulatory Requirements
▪ Section 8.2 – System Evaluation
▪ Section 8.3 – Capacity Enhancement Measures Design Criteria ▪ Section 8.4 - Schedule
Element 9 – Monitoring, Measurement, and Program Modifications ▪ Section 9.1 – Regulatory Requirements
▪ Section 9.2 – Establishing and Prioritizing SSMP Activities ▪ Section 9.3 – Preventative Maintenance Program Assessment ▪ Section 9.4 – SSMP Updates
▪ Section 9.5 – SSO Trends
Element 10 – Sewer System Management Plan Program Audits ▪ Section 10.1 – Regulatory Requirements
▪ Section 10.2 – SSMP Program Audits
Element 11 – Communication Program
▪ Section 11.1 – Regulatory Requirements
▪ Section 11.2 – Communication Program
▪ Section 11.3 – Satellite & Tributary Systems Communication Program Sewer System Management Plan – Revision 4.5
Table of Contents
City of Grover Beach
June 2023
TABLE OF CONTENTS
Appendices
▪ Appendix 0A – SWRCB Order 2006
▪ Appendix 0A – SWRCB Order No. WQ 2013-0058-EXEC
▪ Appendix 0A – SWRCB Order No. WQ 2022-0103-WDQ
▪ Appendix 0B – Meeting Minutes Adopting SSMP, Revision 4.5 ▪ Appendix 4A – Sewer and Stormwater Overview Maps
▪ Appendix 4B – CCTV Investigation Summary & Sewer Line Cleaning Summary ▪ Appendix 4C – Detailed Manhole Inspection Form
▪ Appendix 4D – High Maintenance Area List & Sewer Line Cleaning Log ▪ Appendix 4E – Lift Station Inspection Form and Lift Station Data Table ▪ Appendix 4F – Customer Contact Report and City Work Order Form ▪ Appendix 4G – City Operations and Maintenance Standard Operating Procedures ▪ Appendix 4H – Critical Parts and Equipment List & Vendor List ▪ Appendix 5A – Website: City of Grover Beach Standards and Specifications ▪ Appendix 6A – City Emergency Response Procedures, SWRCB Guidelines for SSO Reporting, SSO Field Checklist
▪ Appendix 6B – SSO Response Training Records
▪ Appendix 7A – City FOG Education Materials and Pumping and Waste Hauler List ▪ Appendix 8A – Website Address: City 2019 Sewer Master Plan ▪ Appendix 9A – Summary of Performance Statistics Template ▪ Appendix 10A – SSMP Data & Records Request
▪ Appendix 10B – SSMP 2021 Audit Report
▪ Appendix 11A – Communication Program Outreach Materials Sewer System Management Plan – Revision 4.5
Certification Statement
City of Grover Beach
June 2023
Page ii
CERTIFICATION STATEMENT
I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision. Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order. I am aware that there are significant penalties for submitting false information.
______________________________________
Greg Ray
Public Works Director/City Engineer
Sewer System Management Plan – Revision 04.5
Acronyms and Abbreviations
City of Grover Beach
June 2023
ACRONYMS AND ABBREVIATIONS
BMP Best Management Practices
CAP Capacity Assessment Plan
Cal OES California Office of Emergency Services
Cal/OSHA California Division of Occupational Health and Safety CCR California Code of Regulations
CCTV Closed Circuit Television
CDFW California Department of Fish and Wildlife
CFR Code of Federal Regulations
CIP Capital Improvement Plan
City City of Grover Beach
CIWQS California Integrated Water Quality System
CWEA California Water Environment Association
EHS Environmental Health Services
ELAP Environmental Laboratory Accreditation Program
EOP Emergency Operating Procedure
EPA Environmental Protection Agency
FOG Fats, Oil, and Grease
FSE Food Services Establishment
HMA High Maintenance Area
I/I Inflow & Infiltration
IIPP Injury and Illness Prevention Program
LRO Legally Responsible Official
mgd Million Gallons per Day
MRP Monitoring and Reporting Program (Used in this SSMP to reference MRP Order No. WQ 2013-0058-EXEC, which is the MRP to WDR Order No. 2006-0003- DWQ.)
SSLOCSD South San Luis Obispo County Sanitation District OERP Overflow Emergency Response Plan (Prior Terminology) OES Office of Emergency Services
O&M Operation and Maintenance
OSHA Occupational Safety and Health Administration
Sewer System Management Plan – Revision 04.5
Acronyms and Abbreviations
City of Grover Beach
June 2023
ACRONYMS AND ABBREVIATIONS
PLSD Private Lateral Sewage Discharge
PM Preventative Maintenance
PPE Personal Protective Equipment
R&R Rehabilitation and Replacement
RWQCB Central Coast Regional Water Quality Control Board SCADA Supervisory Control and Data Acquisition
SECAP Sewer Evaluation and Capacity Assessment Plan
SERP Spill Emergency Response Plan
SMP Sewer Master Plan
SOP Standard Operating Procedure
SSOR Sewer System Overflow Report
SSAMP Sewer System Asset Management Plan
SSMP Sewer System Management Plan
SSO Sanitary Sewer Overflow
SSS Sanitary Sewer System
SWRCB State Water Resources Control Board
WDR Waste Discharge Requirements (Used in this SSMP to reference WDR Order No. 2006-0003-DWQ and WDR Order No. 2022-0103-DWQ, the Statewide General WDRs for SSSs. WDR 2022-0103 Supersedes WDR-2006-0003 and Revision 4.5 of this SSMP ensures updates to elements that changed from WDR 2006-0003 to 2022-0103)
Sewer System Management Plan – Revision 04.5
SSMP Update and Adoption Record
City of Grover Beach
June 2023
SSMP UPDATE AND ADOPTION RECORD
The City of Grover Beach’s SSMP has undergone the following revisions, formal updates, and targeted updates.
Revision
No.
Adoption/Rev
ision Date
Description of
Revision and/or Five
Year Update
Revision
Completed By
Revision
Approved By
0 August 2009
The City developed their
initial Sewer System
Management Plan
(SSMP) to address the
requirements of the 2006
Sanitary Sewer System
(SSS) Orders issued by
the State Water
Resources Control Board
(SWRCB).
City of Grover
Beach Staff and
Wallace Group
City Council
1 August 2014
The SSMP was revised in
accordance with the
findings and
recommendations of the
2013 SSMP Audit. This
revision also served as
the five (5) year update.
Wallace Group &
City of Grover
Beach Staff
City Council
3 August 2019
The SSMP was revised in
accordance with the
findings and
recommendations of the
2017, SSMP Audit. This
revision also served as
the five (5) year update.
Wallace Group &
City of Grover
Beach Staff
City Council
4 September2022
The SSMP was revised in
accordance with the
findings and
recommendations of the
2019, SSMP Audit. This
revision also served as
formal update to the
SSMP.
Wallace Group &
City of Grover
Beach Staff
City Council
4.5 June 2023
The SSMP was revised in
accordance with the
requirements of WDR No.
2022-0103-DWQ. This
revision is targeted to
updates of Element 6 –
SERP per Section D.6 of
the WDR.
City of Grover
Beach Staff
City Council
Sewer System Management Plan – Revision 04.5
Executive Summary
City of Grover Beach
June 2023
EXECUTIVE SUMMARY
The State Water Resources Control Board’s (SWRCB’s) Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems, Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP), Order No. WQ 2008-0002-EXEC, Order No. WQ 2013-0058-EXEC, and Order No. 2022-0103-DWQ require the City of Grover Beach (City) to have and maintain a Sewer System Management Plan (SSMP), which provides a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system in order to help reduce and prevent sanitary sewer overflows (SSOs), as well as mitigate any SSOs that do occur.
The SSMP includes the following eleven (11) Elements:
1. Goal
The City goals, which are included in the SSMP, are:
▪ Be available and responsive to the needs of the public, and work cooperatively with local, state and federal agencies to reduce, mitigate and properly report SSOs.
▪ Properly manage and maintain the City of Grover Beach public sewer system collection lines to minimize SSOs.
▪ Identify, prioritize, and continuously renew and replace sewer system lines to maintain reliability.
▪ Implement regular, proactive maintenance of the sewer system to remove roots, debris, sand, and Fat’s, Oil and Grease (FOG) in areas prone to blockages that may cause SSOs or sewer backups.
2. Organization
The Organization Element of the SSMP identifies City and Contract Staff, who are responsible for implementing the SSMP, responding to SSOs, and meeting the SSO reporting requirements, and identifies the lines of authority of SSO responsibilities and chains of communication for SSO response and reporting. The Legally Responsible Officials (LRO) are also designated in this SSMP Element in order to meet the SWRCB requirements for completing and certifying SSO reports in the SWRCB’s online regulatory information database and tracking system, California Integrated Water Quality System (CIWQS).
Sewer System Management Plan – Revision 04.5
Executive Summary
City of Grover Beach
June 2023
3. Legal Authority
This SSMP Element outlines the City Municipal Code Chapters that provide the City with the legal authority to:
a. Prevent illicit discharges;
b. Require that sewers and connections be properly designed and constructed; c. Limit the discharge of fats, oils, and grease (FOG) and other debris that may cause blockages; and
d. Enforce any violation of its sewer ordinances.
4. Operation and Maintenance Program
The City operation and maintenance of its collection system ensures that the system is kept in good working condition, and this SSMP Element outlines the work that is conducted to accomplish the optimal operation and maintenance of the City collection system. This SSMP Element details a:
a. Sanitary sewer and storm drain system maps;
b. Preventative Maintenance Program, which consists of activities such as cleaning of sewer lines and other regular inspections and maintenance; c. Rehabilitation and Replacement Plan, which focuses on sewer pipes at risk of collapse or prone to more frequent blockages due to pipe defects and includes a time schedule for funding and completing the capital improvement plan; d. A plan and schedule to develop a training program and procedures for City Staff and Contractor collection system operation and maintenance activities; and e. Equipment and replacement part inventory with critical replacement parts and equipment identified.
5. Design and Performance Provisions
The Design and Performance Provisions Element describes the standards and specifications for new construction, repair of the existing sanitary sewer system, and the inspection and testing of these items.
6. Spill Emergency Response Plan
The Spill Emergency Response Plan (SERP) contains the following information in order to protect public health and the environment in the event of a SSO:
a. Notification directives for primary responders, local officials, and regulatory agencies;
Sewer System Management Plan – Revision 04.5
Executive Summary
City of Grover Beach
June 2023
b. Notification directives for regulatory agencies and other potentially affected entities for SSOs that potentially affect public health or reach the waters of the State;
c. Emergency operations procedures for response activities, such as sewer spill volume estimation, sewer spill mitigation, traffic and crowd control; and d. An annual review and assessment of the effectiveness of the Spill Emergency Response Plan which will inform an update to the plan, as needed.
7. FOG Control Program
The goal of the FOG Control Program is to reduce the amount of FOG discharged to the sanitary sewer system. This SSMP Element includes the following information:
a. Public education outreach implementation plan and schedule; b. FOG disposal plan and schedule;
c. The legal authority to prohibit FOG discharges and prevent associated SSOs; d. Grease control device installation, maintenance, best management practices, and record keeping and reporting requirements and design standards; e. High maintenance area identification and cleaning maintenance schedule; and f. FOG source control measure development and implementation.
8. System Evaluation and Capacity Assurance Plan
The 2019 Sewer Master Plan (SMP) currently serves as the City’s most recent study to evaluate system wide hydraulic capacity to collect and convey wastewater to the WWTP.
City System Evaluation and City Assurance Plan consists of a sanitary sewer system hydraulic evaluation, which was used to establish appropriate design criteria and a shortand long-term Capital Improvement Program (CIP) with an implementation schedule which have been completed. The City is additionally in the process of conducting CCTV investigations of the entire system. This information may be used to identify any new areas of the City’s collection and conveyance system which are hydraulically constrained or require additional hydraulic analysis.
9. Monitoring, Measurement, and Program Modifications
The City monitors the implementation of the SSMP Elements in order to measure the effectiveness of the City SSMP program in reducing SSOs. This SSMP Element outlines the manner in which each SSMP Element is monitored and evaluated and the schedule with which the City completes this monitoring and evaluation.
10. Sewer System Management Plan Program Audits
The SSMP Program Audits Element outlines the audit process and identifies the City Staff responsible for conducting or participating in SSMP Program Audits and generating Sewer System Management Plan – Revision 04.5
Executive Summary
City of Grover Beach
June 2023
the required SSMP Program Audit Report. SSMP Program Audits must occur at a minimum of every two (2) years and are required to evaluate the City SSMP Program, identify program deficiencies, and provide an improvement schedule based on the audit findings.
11. Communication Program
This SSMP Element describes the manner in which the City communicates the development, implementation, and performance of its SSMP with the public in order to provide them with the opportunity to provide input as the SSMP program is developed and implemented.
The City has historically conducted outreach with residential customers and commercial customers. This outreach has been beneficial, and the City should consider the effects these communications have to improve collection system performance on an annual basis.
The City will implement a plan of communication with Mar Brisa HOA. An annual meeting and /or outreach is recommended in order to increase communication and coordination relating to sewer operations and maintenance between the City and this entity.
The City’s Sewer System Management Plan (SSMP) was developed in compliance with the requirements of the State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements (WDR), Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP) Order No. WQ 2008-0002-EXEC, Order No.
WQ 2013-0058-EXEC, and Order No. 2006-0003-DWQ which are included in Appendix 0A.
Sewer System Management Plan – Revision 04.5
Introduction
City of Grover Beach
June 2023
INTRODUCTION
This Sewer System Management Plan (SSMP) update was performed in compliance with the requirements of the State Water Resources Control Board (SWRCB) Statewide General Waste Discharge Requirements (WDR), Order No. 2006-0003-DWQ, Amended Monitoring and Reporting Program (MRP) Order No. WQ 2013-0058-EXEC, Order No. WQ 2013-0058-EXEC, and Order No. 2022-0103-DWQ which are included in Appendix 0-A.
0.1 Requirement Background
The WDRs require all public wastewater collection system agencies in California that own and operate sanitary sewer systems greater than one mile in length, which collect or convey untreated or partially treated wastewater to a publicly owned treatment facility, to develop, implement, and maintain a SSMP and report sanitary sewer overflows (SSOs) using the State’s electronic reporting system, California Integrated Water Quality System (CIWQS).
The City of Grover Beach (City) SSMP includes the following eleven (11) Elements:
1. Goal
2. Organization
3. Legal Authority
4. Operation and Maintenance Program
5. Design and Performance Provisions
6. Spill Emergency Response Plan
7. FOG Control Program
8. System Evaluation and Capacity Assurance Plan
9. Monitoring, Measurement, and Program Modifications
10. Sewer System Management Plan Program Audits
11. Communication Program
Each SSMP Element is prefaced with the associated WDR section and narrated with the City’s policies and procedures, which address the respective SWRCB requirement.
The 2023 City of Grover Beach SSMP Revision 04.5 was developed as a targeted revision to Revision 4, completed in September 2022, in response to changes in requirements from Executive Order No. 2022-0103-DWQ, that took effect on June 5, 2023.
Sewer System Management Plan – Revision 04.5
Introduction
City of Grover Beach
June 2023
City of Grover Beach Sewer Collection System Overview
The City of Grover Beach is a public agency providing services to residential, industrial, and commercial establishments and visitors. The City maintains a sewer collection system. This system is connected to a trunk sewer system and Wastewater Treatment Plant that is owned and operated by the South San Luis Obispo County Sanitation District (SSLOCSD). The City of Grover Beach is a member agency of the SSLOCSD along with the Oceano Community Services District and the City of Arroyo Grande.
The City shares responsibility of the wastewater collection and transport systems up to the point of discharge into the influent wet well of the SSLOCSD wastewater treatment facility. The City strives to protect the environment to the greatest degree possible and insure the collection system is protected and utilized properly. The responsibility includes preventing overflows, which may include restricting or prohibiting the volume, type, or concentration of wastes added to the system.
The City of Grover Beach encompasses 2.3 square miles and had a population of approximately 13,156 people in 2017. The City of Grover Beach is located by way of latitude 37 degrees 7’ 15” North and longitude of 120 degrees 37’ 10” West.
Figure 0-1: Arial Map of City of Grover Beach
The City is governed by a five-council member body, known as the City Council, with each council member serving four year overlapping terms, with each member representing one of the four Districts within the City. The City’s Mayor is elected “at-large”. The City Council establishes City policy, sets goals and objectives, approves the annual budget, approves expenditures and performs other related functions.
Sewer System Management Plan – Revision 04.5
Introduction
City of Grover Beach
June 2023
The City Council makes policy decisions with advice from the City Manager, Deputy City Manager, Community Development, Public Works, City Engineer, and City Legal Counsel.
City Council meetings are held in the in the Council Chamber located at the City Hall 154 S.
Eighth Street in Grover Beach the second and fourth Monday of every month at 6 p.m.
The City Council authority and responsibility includes the adoption and approval of the SSMP and any formal updates to the SSMP. The SSMP formal update and adoption record is included at the beginning of the SSMP, and the City Council Meeting Minutes for the adoption of the 2023 SSMP, Rev. 4.5 is included in Appendix 0-B.
The City of Grover Beach provides sewer services for residences and commercial businesses with a population of 13,1561residents.
The City sewer collection and conveyance system is comprised of assets such as sewer pipes, lift stations with pumps as follows:
Table 0-1: Estimated Distribution of Assets
City Sewer Asset Quantity
Gravity Sewer 51 Miles
Laterals 26 Miles
Force Main 1 Mile
Lift Stations 3 Stations
Age of Sewer Lines (Years) Percent of System
2000 to Current 4%
1980 - 1999 22%
1960 - 1979 74%
1 Year 2021 CIWQS Collection System Operations Report
Sewer System Management Plan – Revision 04.5
Element 1 – Goal
City of Grover Beach
June 2023
ELEMENT 1 - GOAL
The City of Grover Beach (City) has the following goals for the management and maintenance of the sanitary sewer collection system. These goals provide focus for City Staff to continue high-quality work to operate and maintain City facilities and to implement improvements for management of the collection system to prevent sanitary sewer overflows (SSOs). The role of the SSMP in supporting these goals is discussed below. These goals will be evaluated annually in Element 9: Monitoring, Measurement and Program Modification to assess the City’s success in implementing and meeting the objectives of these goals.
1.1 Regulatory Requirement
WDR Order No. 2022-0103-DWQ Section D.1 states:
The goal of the SSMP is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the sanitary sewer system (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.
1.2 Sanitary Sewer System Goals [WDR D.1]
The City seeks to provide high quality and reliable wastewater collection for its residents and businesses.
City SSMP Goals:
▪ Be available and responsive to the needs of the public, and work cooperatively with local, state and federal agencies to reduce, mitigate and properly report SSOs.
▪ Properly manage and maintain the City of Grover Beach public sewer system collection lines to minimize SSOs.
▪ Identify, prioritize, and continuously renew and replace sewer system lines to maintain reliability.
▪ Implement regular, proactive maintenance of the sewer system to remove roots, debris, sand, and Fat’s, Oil and Grease (FOG) in areas prone to blockages that may cause SSOs or sewer backups.
Sewer System Management Plan – Revision 04.5
Element 2 – Organization
City of Grover Beach
June 2023
ELEMENT 2 - ORGANIZATION
The Organization Element of the SSMP identifies City of Grover Beach (City) staff that are responsible for the management and implementation of this SSMP. This Element identifies staffs responsibilities responding to SSO events, and meeting SSO reporting requirements. The Legally Responsible Officials (LRO) are designated below to meet SWRCB requirements for completing and certifying SSO reports in the California Integrated Water Quality System (CIWQS).
This SSMP Element outlines the City organization, SSMP responsibilities of personnel, authorized representatives, and chains of communication for SSO response and reporting.
2.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.2 states:
The SSMP must identify:
(a) The name of the responsible and authorized representative as described in Section J of this Order.
(b) The names and contact information for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and (c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including persons responsible for reporting SSOs to the State or Regional Water Board and other agencies if applicable (such as County Health Officers, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
WDR Order No. 2022-0103-DWQ Section 5.1 states:
(a) The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance. The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems,
and/or
Sewer System Management Plan – Revision 04.5
Element 2 – Organization
City of Grover Beach
June 2023
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated
through extensive knowledge, training, and experience.
2.2 Responsible and Authorized Representatives [WDR 5.1] The name of the authorized representatives described in WDR Section 5.1 above is listed in Table 2-1:
Table 2-1: City of Grover Beach Authorized Representatives Name Title
CIWQS
SSO
Database
CIWQS Party ID
No.
CIWQS Start Date
Greg A.
Ray
Public Works
Director/City
Engineer
Legally
Responsible
Official
536704 9/11/2012
Gabriel
MunozMorrisSenior Engineer
Legally
Responsible
Official
626342 8/16/2021
2.3 SSMP Program Implementation
An organization table showing the lines of authority for the City is described below in Table 2-2 and updated City Organization Charts which show lines of authority can be found in Appendix 2A.
Sewer System Management Plan – Revision 04.5
Element 2 – Organization
City of Grover Beach
June 2023
Table 2-2: City of Grover Beach Staff and Contract Staff with SSMP Responsibilities and Contact Information
Name and Title SSMP Responsibilities Contact Information City Council
Karen Bright
Mayor – Nov. 2024
Robert Robert
Mayor Pro Tem –
Dec. 2026
Clint Weirick
Councilmember –
Nov. 2024
Zach Zimmerman
Councilmember –
Dec. 2024
Daniel Rushing
Councilmember –
Dec. 2026
The City Council directs the City
Manager and Legal Counsel in the
management of all eleven (11) SSMP
Elements.
The Mayor and Council may be
reached by calling the City
Management Department at:
Voice: (805) 473-4567
By completing a City Council
Comment Form located here:
http://www.grover.org/forms.asp
x?FID=53
By e-mail at:
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
or
CouncilMembers@groverbeach.
org
By written correspondence at:
Grover Beach City Hall
Attn: City Council
154 S. Eighth Street
Grover Beach, CA 93433
Matthew Bronson
City Manager
The City Manager directs the
management of all eleven (11) SSMP
Elements.
Office: (805) 473-4567
E-mail:
[email protected]
David P. Hale
City Attorney
The City Attorney assists in the
management of Element 3, Legal
Authority.
Office: (805) 473-4567
Sewer System Management Plan – Revision 04.5
Element 2 – Organization
City of Grover Beach
June 2023
Name and Title SSMP Responsibilities Contact Information Gregory A. Ray
Public Works
Director/City
Engineer
Gabriel MunozMorris
Senior Engineer
Javier Garcia
Assistant Engineer
Kristen Bennet
Management Analyst
The Public Works Director/City
Engineer is responsible for the overall
management of the SSMP and
specifically directs the implementation
of:
• Element 1 – Goal;
• Element 2 – Organization;
• Element 3 – Legal Authority;
• Element 4 - Operation and
Maintenance Program;
• Element 5 – Design and
Performance Provisions;
• Element 6 – Overflow
Emergency Response Plan;
• Element 7 – FOG Control
Program;
• Element 8 – System
Evaluation and Capacity
Assurance Plan;
• Element 9 – Monitoring,
Measurement, and Program
Modifications;
• Element 10 – SSMP Audits;
and
• Element 11 – Communication
Program
The Director is assisted by the Senior
Engineer, Assistant Engineer
and Management Analyst.
Greg Ray, PW Office: (805)
473-4530
E-mail:
[email protected]
Gabriel Munoz-Morris
, PW Office: (805) 473-4536
E-mail:
[email protected]
Javier Garcia, PW Office: (805)
473-4530
E-mail:
[email protected]
Kristin Bennet, PW Office:
(805) 473-4530
E-mail:
[email protected]
Cesar Zarate
Public Works
Supervisor
The Public Works Supervisor is
responsible for the management and
implementation of:
• Element 4 - Operation and
Maintenance Program; and
• Element 6 – Overflow
Emergency Response Plan.
Office: (805) 473-4541
E-Mail:
[email protected]
Erin Wiggin
CIP Project Manager
The CIP Project Manager assists in
the implementation of:
Office: (805) 473-4537
E-Mail:
Sewer System Management Plan – Revision 04.5
Element 2 – Organization
City of Grover Beach
June 2023
Name and Title SSMP Responsibilities Contact Information • Element 4 - Operation
Maintenance Program.
[email protected]
Bill Callahan
Environmental
Compliance
Specialist, Wallace
Group
Wallace Group manages parts of the
City FOG Control Program:
• WG conducts semi-annual
inspections of FSE’s;
• Issues FOG Permits; and
• Issues NOV’s in accordance
with City and SSLOCSD
Resolution.
Office: (805) 544-4011
E-mail: [email protected]
2.4 Chain of Communication for Responding to SSOs
SSO reports typically begin with a call from an observer to the City of Grover Beach or 911 dispatchers.
City of Grover Beach
Business Hours: (805) 473-4530 8am-5pm Monday through Friday, except City Holidays After Hours: Police Dispatch (805) 473-4511
During the process of responding to a SSO, the following actions are taken as outlined in Figure 3-1 and described below to verify the report and ensure the safety of the public:
1. During business hours, the City Public Works Department receives the call from an observer, the Police Department or the Fire Department and obtains the location of concern and a description of the problem. The name and phone number of the caller is requested and documented if not anonymous for follow-up information.
2. After hours, the Police Department notifies Public Works staff who proceed to the location to verify the report.
3. If a SSO is verified, the Police Department officer notifies the PW Supervisor or OnCall staff member who are directed to the described location. The Spill Emergency Response Plan (SERP) contained in Element 6 is initiated.
4. The PW Supervisor will notify the Public Works Director during and after business hours.
5. California Office of Emergency Services (CalOES) and San Luis Obispo County Environmental Health must be contacted within two (2) hours of a Category 1 SSO, when the SSO is over 1,000 gallons or the SSO reaches a drainage channel or Sewer System Management Plan – Revision 04.5
Element 2 – Organization
City of Grover Beach
June 2023
surface water. The Central Coast Regional Water Quality Control Board (RWQCB) should also be notified if warranted.
Figure 2-1: SSO Response Chain of Command
SSMP Element 6 – Spill Emergency Response Plan contains a chain of communication for reporting SSOs for use in the field by the Public Works Department in Figure 6—1 which is the same as Figure 2-1 above.
SSO notification is outlined in SSMP Element 6 – Spill Emergency Response Plan. The contact information and notification requirements associated with notifying Cal OES and other applicable agencies, such as San Luis Obispo County Environmental Health Division, are included in that SSMP Element.
Upon completion of containment and clean-up, the Public Works Supervisor initiates the Draft SSO Report in CIWQS.
A staff directory and procedures for contacting the Police Department and Public Works Department are located in Element 6: Spill Emergency Response Plan.
After-hours Contacts
Observer
Notifies City
Public Works
(805) 473-4530
911 or
City Police Dispatch
(805) 473-4511
Public Works
Department
Responds
PW Supervisor is
contacted On Call #1:
(805) 473-4541
Public Works
Department
Mitigates SSO
PW Supervisor
(805) 473-4541
Compile CIWQS
Data:
Public Works Director
and Public Works
Supervisor
SSO Notification & Reporting
to Appropriate Agencies
If additional
resources are
necessary
If no
additional
resources
are
necessary
Sewer System Management Plan – Revision 04.5
Element 3 – Legal Authority
City of Grover Beach
June 2023
ELEMENT 3 - LEGAL AUTHORITY
The City of Grover Beach (City) maintains the legal authority for the sanitary sewer system in the City Municipal Code listed below. The web address for these Codes are included in Appendix 3A:
City Municipal Code:
A. Article 1 – General Provisions, Chapter 1 to Chapter 5. Article VII – Public Works, Chapter 1 to 7.
3.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.3 states:
Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a).Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
(b).Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure;
(c). Require that sewer system components and connections be properly designed and constructed;
(d).Ensure access for maintenance, inspection, and/or repairs for portions of the lateral owned and/or maintained by the Public Agency;
(e).Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
(f). Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
3.2 SSMP Sanitary Sewer System Legal Authority [WDR D.3] Table 3-1 below provides the mechanisms by which the City maintains the legal authorities required by WDR D.3 for public and private sewer systems.
Table 3-1: City Legal Authority References
WDR Requirement City Municipal Code
D.3(a) Prevent illicit
discharges into its sanitary
sewer system from inflow
City Municipal Code, Article VII:
Sewer System Management Plan – Revision 04.5
Element 3 – Legal Authority
City of Grover Beach
June 2023
WDR Requirement City Municipal Code
and infiltration (I&I);
unauthorized stormwater;
chemical dumping;
unauthorized debris; roots;
fats, oils, and grease; and
trash, including rags and
other debris that may cause
blockages.
Chapter 1, Part 6 Standards and Regulations for Quality of Sewer Discharge.
And
City Municipal Code, Article VII:
• Part 3, Section 7139.1: Grease Traps, Catch Basins,
Sumps, Etc.
• Part 6, Section 7172: Other Waters and Wastes
Prohibited
• Part 6, Section 7173: Grease, Oil, and Sand
Interceptors
• Part 6, Section 7173.1: Same; Construction
• Part 6, Section 7173.2: Same; Maintenance
D.3(b) Collaborate with
storm sewer agencies to
coordinate emergency spill
responses, ensure access to
storm sewer systems during
spill events, and prevent
unintentional cross
connections of sanitary
sewer infrastructure to storm
sewer infrastructure.
The City maintains the drainage infrastructure within the City.
There is no outside agency that maintains the infrastructure for the City to coordinate with.
D.3(c) Require that sewer
system componentss and
connections be properly
designed and constructed.
City Municipal Code, Article VII, Chapter 1 -
Part 3 – House Sewers General Regulations and Materials; Part 4 – General Rules;
Part 5 – Main Extensions and the City 2007 Standards and Specifications.
D.3(d) Ensure access for
maintenance, inspection, or
repairs for portions of the
lateral owned or maintained
by the Public Agency;
City Municipal Code, Article VII, Part 6:
Section 7153 Investigative Powers
Section 7152 Protection from Damage
Sewer System Management Plan – Revision 04.5
Element 3 – Legal Authority
City of Grover Beach
June 2023
WDR Requirement City Municipal Code
D.3(e) Enforce any violation
of its sewer ordinances,
service agreements, or other
legally binding procedures.
City Municipal Code:
Article I:
▪ Chapter 2: Penal Provisions
▪ Chapter 4: Administrative Citations for
Violation of Code
▪ Chapter 5: Abatement of Nuisances
Article VII, Chapter 1:
▪ Part 4, Section 7154: Correction of Violation
▪ Part 4, Section 7155: Liability for Damages for
Violation
▪ Part 7, Section 7184: Collections
▪ Part 7, Section 7185: Penalties.
D.3(f) Obtain easement
accessibility agreements for
locations requiring sewer
system operations and
maintenance, as applicable.
City Municipal Code, Article VII:
• Part 3, Section 7139.1: Grease Traps, Catch Basins,
Sumps, Etc.
• Part 6, Section 7172: Other Waters and Wastes
Prohibited
• Part 6, Section 7173: Grease, Oil, and Sand
Interceptors
• Part 6, Section 7173.1: Same; Construction
• Part 6, Section 7173.2: Same; Maintenance
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
ELEMENT 4 - OPERATION AND MAINTENANCE PROGRAM
The City of Grover Beach (City) provides sanitary sewer collection and conveyance services for the entire City. In addition, there is one area outside the City limits from which the City receives wastewater flow consisting of a small residential development located on Noel Street and on Dixon Street. The City service area consists of approximately 51 miles of wastewater collection and interceptor lines and 1 mile of force main lines. The City owns three (3) lift stations with corresponding force mains. The system includes sizes ranging from 4-inch diameter to 12-inch diameter lines. The system is comprised primarily of VCP with sections of PVC pipe installed with newer construction. All operations and maintenance activities are conducted by City Staff.
This SSMP Element 4 outlines the work that is conducted to accomplish the optimal operation and maintenance of the City’s collection system. Table 4.1 illustrates the current age of sewer lines in the system.
Table 4-1: Age of Sewer Lines
Sewer Line Age Percent of Sewer System
Year 2000 to Present 4%
1980 to 1999 22%
1960 to 1979 74%
1940 to 1959 0%
1920 to 1939 0%
1900 to 1919 0%
In addition to the sewer mains above, the City receives wastewater from approximately 4,545 sewer lateral connections of various age. Sewer laterals are owned and maintained by property owners in their entirety.
A general overview of the City Sewer System is provided in Figure 4-1: Collection System Overview Map. Indexed pages to this map are located at City Hall, City Yard and in Service Trucks. The City is currently developing GIS based management software that will also provide electronic atlas information to operations staff. An atlas map and cover sheet is included in Appendix 4A.
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
Figure 4-1: Collection System Overview Map
City owns and maintains three (3) wastewater lift stations. Lift Station locations can be found in the Sewer Atlas Map.
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
4.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.4 states:
The SSMP must include those elements listed below, which are appropriate and applicable to the Enrollee’s system (Section D.4.1-4.4):
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries; A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
a. Inspection and maintenance activities,
b. Higher-frequency inspections and maintenance of known problem areas, c. Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.
The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to rootintrusion potentially resulting in system backup and/or failure.In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
(a) The requirements of this General Order;
(b) The Enrollee’s Spill Emergency Response Plan procedures and practice drills;
(c) Skilled estimation of spill volume for field operators; and (d) Electronic CIWQS reporting procedures for staff submitting data.
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
4.2 Collection System Map [WDR D.4.1]
4.2.1 Sewer Collection and Conveyance
The City maintains maps, which are based on record drawings, and are prepared into Zone Atlas Maps. Zone Atlas maps identify sewer line; location, size, material and year of installation.
Zone Atlas Maps are distributed to field crew and engineering staff to map out and track field activities.
Corrections for Zone Atlas Maps are noted and submitted to Engineering Staff. Engineering Staff maintains a “Master” Zone Atlas Map and will show corrections here. Updated hard-copy maps are re-distributed to maintenance staff and will display a date-stamp identifying the latest version of the Atlas Map.
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
A general overview of the sewer collection and conveyance system is shown in Figure 4-1 and located in Appendix 4A. Indexed pages to this map are located at City Hall, City Yard and in Service Trucks. These maps are utilized by City Staff for routine operations and maintenance and emergency response. The City is currently developing GIS based management software that will also provide electronic atlas information to operations staff.
4.2.2 Storm Water Conveyance Map
As stated above, the City owns and operates storm water conveyance facilities within the service area. Storm water maps are maintained electronically as KMZ files overlaid into Google Earth. The City anticipates relacing these KMZ files with the GIS based asset management system for operations staff to utilize in the field. These files can be printed as hard copy maps to be utilized by City maintenance staff in the event of a Sanitary Sewer Overflow (SSO) to identify storm water inlets and outlets and isolate/capture wastewater that may enter the storm drain system.
Figure 4-2: Storm Water System Overview Map
A general overview of the storm water collection and conveyance system is shown in Figure 4- 2; a complete system atlas designating inlets, outlets, retention basins and lines are located at City Hall, City Yard and in Service Trucks. A copy of the stormwater system overview map is located in Appendix 4A.
The City is in the process of developing a GIS System to include sewer and storm drain maps.
This GIS System is anticipated for completion by the end of 2023. This GIS System is planned Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
for use by City maintenance staff to track O&M activities and as a record on the status of sewer and storm drain assets.
4.3 Preventative Operation and Maintenance Activities [WDR D.4.2] All routine preventative O&M and repair work is managed by the Public Works Supervisor.
Maintenance Staff are comprised of ten (10) full time maintenance workers whose time is split between storm water, water distribution, utility work, streets operations. parks maintenance, fleet maintenance, facilities maintenance and sewer operations and maintenance. These staff members are responsible for operating the sewer collection and conveyance system and performing routine preventative O&M and repair work.
As discussed above; City Public Works staff are responsible for systems other than wastewater collection. The City’s routine preventative O&M plan extends beyond the wastewater collection system. The O&M procedures outlined in this section are a summary of the City’s wastewaterrelated O&M Program. A summary of Routine Preventative Operations & Maintenance includes, but is not limited to, the following:
4.3.1. CCTV Inspection
The City is planning to complete contracted CCTV investigations of the entire system. The City has completed CCTV investigations for approximately half of the system (South) and anticipates completing the second half (North) of by June 2023. This information will be one of the primary methods to identify future sewer line rehabilitation and replacement projects in the future.
When these CCTV investigations are complete, they will be analyzed to; identify, rank and prioritize areas of the sewer system that require rehabilitation and replacement. A summary of these CCTV investigations will be included in Appendix 4-B when completed in August/September 2022.
4.3.2 Routine Line Cleaning
The City will be cleaning the Northern section of the system to facilitate the second half of CCTV investigations described above.
The City’s typical schedule for cleaning sewer lines has consisted of High Maintenance Areas or “Hot Spots” which are cleaned bi-annually. The City will be re-evaluating the frequency at which the entire system is cleaned based on the results of contracted CCTV investigations described above. The City will complete an analysis of this data and based on the results, develop a new schedule for system wide sewer cleaning which will be included in in Appendix 4-B when complete.
4.3.3 Manhole Inspection
City Manholes are inspected in conjunction with sewer line cleaning and CCTV activities. The City utilizes the Sewer Line Cleaning and Manhole Inspection Form for routine documentation of manhole conditions. When significant issues are observed during these routine manhole inspections, a more detailed inspection and assessment is requested by maintenance staff to the City Engineering Department. Relevant information from these sheets is planned to be incorporated into the City’s work history system. An example of the City Detailed Manhole Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
Inspection Form is located in Appendix 4-C. Applicable information from these inspections is planned to be utilized in the future development of City rehabilitation and replacement projects.
The advent of the asset management system will alter this process and an update will be provided once a new system is in place.
4.3.4 High Maintenance Areas
The City identifies High Maintenance Areas (HMAs) through CCTV and Line Cleaning observations. HMAs are added to the City’s HMA list as they are identified. The current list of approximately twenty three (23) HMAs can be found in Appendix 4-D. City maintenance staff cleans HMAs semi-annually or more frequently based on observed conditions in the field or customer complaints. HMA inspection and cleaning results are documented on the Sewer Line Cleaning and Routine Manhole Inspection Log also located in Appendix 4-D. The advent of the asset management system will alter this process and an update will be provided once a new system is in place.
4.3.5 Lift Station Operation and Maintenance
As previously referenced in the introduction to this SSMP Element, there are three (3) lift stations located in the City's service area. These stations are provided with a minimum of duplex pumping systems for redundancy and reliability. These redundant systems allow for continued operation of a lift station in the event of pump failure. The City has two (2) portable standby generators for all three (3) lift stations with the Nacimiento Lift Station provided with a permanent standby generator for continued operations in the event of a power failure. Stations are monitored remotely through Auto Dialer Systems which contacts “on-call” staff in the event of an emergency. Operational parameters and alarms for each station can be adjusted manually as necessary. A general summary of Lift Stations is shown in Table 4-2 and 4-3 below:
Table 4-2: Lift Stations Equipment Summary
Parameter Nacimiento Avenue
Lift Station
Front Street Lift
Station
South Oak Park Lift
Station
Date Constructed 1965 1965 1982
Date Refurbished 2001 1985 N/A
Lift Station Type Slide Rail/Wet Well Slide Rail/Wet Well Self-Priming Suction/ Wet Well
Generator Receptacle Yes Yes Yes
Permanent Generator Yes No No
Bypass Capability Yes Yes Yes
Pump Manufacturer Fairbanks Nijhuis Wemco Gorman-Rupp
Pump Model/Serial # 5433MV/10504587,
10504589
N/A T4A3S-B/1319605
Number of Pumps 2 2 2
Pump Replaced 2017 2022 2015
Pump Horsepower 30 5 7.5
Phase/Voltage/Frequency 3/460/60 N/A 3/230/60
Flow Rate 320 gpm 120 gpm 350 gpm
Static Lift 141.02 ft 17.99 ft 19.49 ft
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
Table 4-3: Lift Station Operating Parameters
Parameter Nacimiento Avenue
Lift Station
Front Street Lift
Station
South Oak Park Lift
Station
Pump 1 Average Hours 1.62 .65 .15
Pump 2 Average Hours 1.16 .74 .14
Wet Well Diameter 8 ft 5 ft 5 ft
Wet Well Depth 10.6 ft 12 ft 19.5 ft
Alarm (high) 3.8 ft 6 ft 6 ft
Alarm (low) N/A N/A N/A
Lead (on) 3.10 ft 5 ft 5.8 ft
Lag (on) 3.8 ft 6 ft 6 ft
Off 1 ft 2 ft 2 ft
Wet Well Volume 790 gal 588 gal 558 gal
Force Main
Diameter/Length
6 inch / 1,126 ft 4 inch / 1,282 ft 6 inch / 236 ft
Force Main Material Asbestos Cement Asbestos Cement PVC Lift stations are inspected by City staff 5 days a week. Inspections consist of logging pump run times and performing a general inspection of major critical components of the station, such as pump operation, station controls, and alarms. Fixed and Portable emergency power supplies for each lift station are checked monthly. Regular Lift Station inspection data is logged on the City’s Lift Station Inspection Sheet found in Appendix 4-E.
4.3.6 Customer Requests/Complaints
The City utilizes a customer contact form to document customer requests and complaints. Staff investigates and completes associated sewer related tasks as appropriate and generates a City Work Order based on the nature of the investigation. Completed contact forms and Work Orders are kept on file at the City’s Public Works Department Office. If staff investigations result in significant discoveries in the field (ex: sewer line restriction or SSO) relevant data will be logged into the City work history database/log to alert the City to past issues in a specific section of the collection system. A copy of Customer Contact Forms and City Work Orders are found in Appendix 4-F.
4.4 Rehabilitation and Replacement Plan
In 2019 the City completed a Sewer Master Plan (2019 Master Plan) to upgrade and rehabilitate the existing infrastructure within the City wastewater collection system. The 2019 Master Plan provided an estimate of City’s capital improvements requirements which were divided into Priority 1 and Priority 2 projects for completion. These projects are shown below in Table 4-4:
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
Table 4-4: City of Grover Beach Capital Improvement Projects Project Priority Description Estimated
Cost
Status
Ritchie Road
Gravity
Sewer
Upgrade
1 Upsize 211 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$94,000 Phase 2 of current upgrade
project. Budgeted for Design
in FY 2023 and construction
by June 2024
North 12th
Street
Gravity
Sewer
Upgrade
1 Upsize 425 linear feet of
gravity sewer line f from 8” to
10” to address capacity
deficiencies.
$189,000 Phase 2 of current upgrade
project. Budgeted for Design
in FY 2023 and construction
by June 2024
Atlantic City
Avenue
Gravity
Sewer
Upgrade
1 Upsize 1045 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$462,000 Phase 2 of current upgrade
project. Budgeted for Design
in FY 2023 and construction
by June 2024
North 9th
Street
Gravity
Sewer
Upgrade
1 Upsize 2127 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$938,000 In Design – Construction
expected to be complete by
September 2023
West Grand
Avenue
Gravity
Sewer
Upgrade
1 Upsize 369 linear feet of
gravity sewer line from 8” to
12” to address capacity
deficiencies.
$175,000 No longer needed due to
alternate design of upgrade
project which will finish
construction in September
2023
South 8th
Street
Gravity
Sewer
Upgrade
1 Upsize 385 linear feet of
gravity sewer line from 10” to
12” to address capacity
deficiencies.
$184,000 Completed
Rockaway
Avenue
Gravity
Sewer
Upgrade
1 Upsize 371 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$165,000 In Design – Construction
expected to be complete by
September 2023
South 4th
Street
Gravity
Sewer
Upgrade
1 Upsize 385 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$170,000 In Design – Construction
expected to be complete by
September 2023
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
Manhattan
Avenue
Gravity
Sewer
Upgrade
1 Upsize 252 linear feet of
gravity sewer line from 12” to
18” to address capacity
deficiencies.
$138,000
In Design – Construction
Expected to be done by
September 2023
Install HDPE
Manhole
Liners
2 18 Manhole Locations
upstream of Nacimiento
Avenue Lift Station
$10,000
Estimated to be completed
by June 2022.
Nacimiento
Avenue Lift
Station
Rehabilitation
2 Replace/re‐coat existing
valves and pipe fittings within
wet well and valve vault. $73,000
Completed
Front Street
Lift Station
Rehabilitation
2 Complete detailed
investigation of wet well
coating, replace/re‐coat
existing valves and pipe
fittings within wet well and
valve vault, install new hatch
system.
$89,000
In Design – Construction
anticipated to be complete
by Fall 2022
South Oak
Park Lift
Station
Rehabilitation
2 Replace/re‐coat existing pipe
fittings within wet well, retrofit
fiberglass enclosure to allow
for user access, and install
bypass connection.
$96,000
Budgeted for FY 2023 –
Design and construction to
be completed by June 2023
Trouville
Avenue
Gravity
Sewer
Upgrade
1 Upsize 371 linear feet of
gravity sewer line from 6” to
8” to address capacity
deficiencies.
$149,000 Planned for future FY
Budgets
Atlantic City
Avenue
Gravity
Sewer
Upgrade
1 Upsize 456 linear feet of
gravity sewer line from 6” to
8” to address capacity
deficiencies.
$184,000 Planned for future FY
Budgets
Griffin Street 1
Upsize 153 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$69,000 Planned for future FY
Budgets
Mentone
Avenue
Gravity
Sewer
Upgrade
1 Upsize 375 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$168,000 Planned for future FY
Budgets
Mentone
Avenue
Gravity
Sewer
Upgrade
1 Upsize 735 linear feet of
gravity sewer line from 6” to
10” to address capacity
deficiencies.
$325,000 Planned for future FY
Budgets
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
Nice Avenue
Gravity
Sewer
Upgrade
1 Upsize 741 linear feet of
gravity sewer line from 8” to
10” to address capacity
deficiencies.
$328,000 Planned for future FY
Budgets
It is the responsibility of City Engineering Staff to manage the Capital Projects, from inception to completion.
A copy of the City’s 5 Year Capital Improvement Program and 2021-2023 Budget can be found in the following links:
CIP: https://www.grover.org/DocumentCenter/View/11613/07_Capital-Projects Budget:https://www.grover.org/DocumentCenter/View/11615/FY-2021-23-Adopted-Budget.
In addition to the findings and projects identified in the 2019 Master Plan and 5 Year CIP, the City is in the process of conducting system wide CCTV investigations. These investigations will analyze existing and future CCTV data in order to identify rehabilitation and replacement projects for future Capital Improvement Plans. The schedule for completion of this CCTV work in 2022 including analysis of this data. The summary of findings and resulting projects will be reported to the City Council for consideration when complete. Approved projects, methods of funding, and the summary of CCTV analysis will be included in the City’s 5-Year CIP when complete.
4.5 Training [WDR D.4.3]
Training programs include formal classroom training and on-the-job training. Training is facilitated by both City Staff and outside training workshops. On-the-job cross training is pursued to ensure Staff has a proficient working knowledge of the sanitary sewer system and that critical tasks can be performed without interruption. Task proficiency is a requirement for all job positions and promotions. O&M related training is conducted on an ongoing and as needed basis. Operations and Maintenance Staff are initially trained in the proper operation and maintenance of all new major mobile equipment and facilities by the respective contractor or manufacturer. Written operation and maintenance manuals are used as resource material for equipment start-up training and new staff training. Operations and Maintenance Staff are initially trained in the proper operation and maintenance of all new major mobile equipment and facilities by the respective contractor or manufacturer. Training records are maintained by the Public Works Supervisor and located at the Public Works Department Office.
The City is planning to develop Standard Operating Procedures for routine Operation and Maintenance activities conducted in the sewer collection and conveyance system. The following procedures have been identified for development to provide guidance and a uniform approach for the performance of these tasks:
o Lift Station Operation and Maintenance
o Collection System Cleaning, HMA Cleaning and Manhole Inspections o Customer Contact and Complaints
Sewer System Management Plan – Revision 4.5
Element 4 – Operation and Maintenance Program
City of Grover Beach
June 2023
Copies of these Standard Operating Procedures will be included in Appendix 4-G when completed by the end of 2022.
Staff will train annually on the procedures or more frequently if changes or updates are made to modify these procedures. New staff responsible for Operation and Maintenance will be trained as these duties are assigned. Training logs will be maintained at the City Corporation Yard when complete.
4.5.1 Staffing
The operation and maintenance of the City’s sewer system is supervised by the Public Works Supervisor. Maintenance Staff are comprised of ten (10) full time maintenance workers whose time is split between storm water, water distribution, utility work, streets operations. parks maintenance, fleet maintenance, facilities maintenance and sewer operations and maintenance.
These staff members are responsible for operating the sewer collection and conveyance system and performing routine preventative O&M and repair work. Rehabilitation and/or Replacement projects conducted on City sewer assets are supervised by a Public Works Supervisor and City Engineering Department.
4.6 Equipment Inventory [WDR D.4.4]
Equipment and replacement parts inventories are provided as explained below.
4.6.1 Critical Parts and Equipment
The City maintains an inventory of critical parts and equipment which are utilized for both routine and emergency operations. A critical parts, equipment, vendor and contractor list can be found in Appendix 4-H. In the event of an emergency, local retailers and contractors are available to supply additional equipment and parts on short notice.
Sewer System Management Plan – Revision 04.5
Element 5 – Design and Performance Provisions
City of Grover Beach
June 2023
ELEMENT 5 - DESIGN AND PERFORMANCE PROVISIONS
The standards and specifications for new construction and repair of the existing sanitary sewer system described in this SSMP Element are utilized to ensure a high quality, well designed, and functioning sanitary sewer system.
5.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.5 states that the SSMP must identify:
(a) Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary componentspecific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria; and (b) Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
5.2 Updated Design Criteria and Construction Standards and Specifications [WDR D.5.1]
On June 5, 2016, the City Council adopted a set of Design Standards and Specifications to provide minimum standards for the design, methods of construction, kinds and uses of materials, and the preparation of plans for construction, repair or alteration of streets, roadways, concrete structures, drainage, sewerage, and water supply facilities within the City of Grover Beach.
Where any portion of such improvement is to be offered to the City of Grover Beach for operation and/or maintenance, Section 6 entitled Sewerage of the 2016 City Design Standards includes:
• Specifications for the Materials used to construct sewers • Specifications and standards for the installation of new sewers • Specifications and standards for the repair and rehabilitation of existing sewers • Specifications and standards for pipe size
• Permits and fees associated with construction of sewer systems • Inspection procedures during construction of sewer systems Sewer System Management Plan – Revision 04.5
Element 5 – Design and Performance Provisions
City of Grover Beach
June 2023
All work must be completed based upon the above standards. Any alterations to this must be approved by the Public Works Director/City Engineer who is a registered Professional Engineer in the State of California.
The City Public Works Documents, Forms and Resources which includes the 2016 City Design Standards are located here: https://www.grover.org/DocumentCenter/View/268/Standardsand-Specifications?bidId=. A hard copy of City Design Standards is also on file at City Hall.
5.3 Inspection and Testing Procedures and Standards [WDR D.5.2] Procedures and standards for the acceptance testing and inspection of new and repaired sewer main and appurtenances are specified in Section 6 – Sewerage: of the 2016 City Design Standards and Specifications.
These standards are specified for manholes, sewers, connections, etc. and results are required to be sent to the City Engineer for approval. A hard copy of City Inspection and Testing Standards is also on file at City Hall.
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
ELEMENT 6 - SPILL EMERGENCY RESPONSE PLAN
Sanitary Sewer Overflows (SSOs), or spills, can occur due to unforeseen accidents, unusual equipment failures, or other events not controllable by the City of Grover Beach. A SSO response plan is maintained by the City Public Works Department for City maintenance personnel to use as guidance in responding to SSOs. The SSO response plan defines procedures to:
▪ protect public health and the environment
▪ comply with local, state, and federal regulatory agency requirements ▪ provide appropriate customer service
▪ protect City personnel, the wastewater collection system, and private and public properties
The Spill Emergency Response Plan (SERP) is summarized in this SSMP Element. The City is in the process of developing emergency response procedures to address issues such as SSO response, detection, mitigation, clean up, investigation, documentation, and reporting which are discussed later in this section. These procedures are planned for completion by June 2023.
SSO response is documented using the City’s SSO Field Checklist and associated attachments located in Appendix 6-A.
6.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.6 states:
Each Enrollee shall develop and implement an spill emergency response plan that identifies measures to protect public health and the environment. At a minimum, the plan must include the following:
(a).Proper notification procedures so that the primary responders, local officials, and appropriate regulatory agencies are informed of all SSOs in a timely manner; and (b).A program to ensure appropriate response to all overflows; and (c). Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification; and (d).Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the SERP and are appropriately trained; and (e).Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(f). A program to ensure that all reasonable steps are taken to contain untreated wastewater and prevent/minimize discharge of untreated wastewater to waters of the United States, or any drainage conveyance system; and Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
(g).A process for removing sewage from the drainage conveyance system and cleaning spill areas and drainage conveyance systems in a manner that does not inadvertently impact beneficial uses in the receiving waters; and (h).An annual review and assessment of the effectiveness of the Spill Emergency Response Plan which will inform an update to the plan, as needed.
6.2 Initial SSO Notification Procedures [WDR D.6]
If a member from the public witnesses a SSO, they contact the City of Grover Beach Public Works Department by way of the City Public Works Office at (805) 473-4530 between the hours of 8:00 am and 5:00 pm. Calls to the Public Works Department after hours, 5:00 pm to 8:00 am or on weekends and holidays are directed to the Emergency Dispatch System via 911 or (805) 473-4511 which contacts Maintenance staff responsible for “On-Call” duty.
6.2.1 The City Public Works Department as the First Responder If the City Public Works Department is contacted during normal business hours, which are 8:00 AM – 5:00 PM Monday through Friday, excluding City holidays, administrative staff at the City Office, calls Cesar Zarate, Public Works Supervisor: (805) 473-4541 or the next available Maintenance Staff to investigate the situation utilizing the information found in Table 6-1 below.
If City Staff needs assistance responding to the SSO, the first responder calls additional Maintenance staff utilizing the information found in Table 6-1.
Table 6-1: Maintenance Staff Contact Information
Contact Method of Contact Number
Public Works Supervisor
Cesar Zarate (805) 473-4541
Maintenance Staff / On Call
Responder
Maintenance Worker III (805) 473- 4542
Maintenance Worker II (805) 473- 4542
Raymond Hernandez (805) 473- 4542
Lance Henderson (805) 473- 4542
Erik Ruelas (805) 473- 4542
Admir Garcia (805) 473- 4542
Jorge Romero (805) 473- 4542
If the City Maintenance Department is contacted after normal business hours, on a holiday, or during the weekend, the Emergency Dispatch contacts On-Call maintenance staff who responds accordingly.
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
After normal operating hours, one member of the Maintenance Staff is on-call as a primary oncall wastewater emergency responder. On-call staff can be reached by Emergency Dispatch.
Figure 6-1 illustrates the chain of command, which must be observed and followed when a SSO occurs:
Figure 6-1: SSO Response Chain of Command
6.3 SSO Response Program [WDR D.6]
The City is in the process of developing emergency response procedures as part of the SSO Response Program. These procedures are being developed to provide emergency response staff with a standardized approach when responding to Sanitary Sewer Overflows (SSOs) or other emergencies that may result in a SSO. The City plans to implement the following SSO Response Procedures as part of the Emergency Response Program:
1. SSO Notification and Reporting, Response Documentation and Records
2. SSO Volume Estimation
3. SSO Mitigation & Cleanup, Traffic & Crowd Control
4. Water Quality Monitoring, Beach and Water Closure
5. SSO Impact Assessment
6. Lift Station Emergency Operations and SSO Response
7. SSO Follow up Investigations
After-hours Contacts
Observer
Notifies City
Public Works
(805) 473-4530
911 or
City Police Dispatch
(805) 473-4511
Public Works
Department
Responds
PW Supervisor is contacted
On Call #1: (805) 473-4541
Public Works
Department
Mitigates SSO
PW Supervisor
(805) 473-4541
Compile CIWQS
Data:
Public Works Director
and Public Works
Supervisor
SSO Notification & Reporting
to Appropriate Agencies
If additional
resources are
necessary
If no
additional
resources
are
necessary
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
These procedures will be included in Appendix 6-A when complete by June 2023. Staff will train annually on the procedures or more frequently if changes or updates are made to modify these procedures. New staff responsible for emergency response will be trained as these duties are assigned.
6.4 SSO Notification and Reporting Procedures [WDR D.6-)] This section of the SERP ensures proper notification and reporting of SSOs, which occur in the City of Grover Beach sanitary sewer system, to protect public and environmental health.
An overview of the notification and reporting process is illustrated on the following page in Figure 6-2. This overview is not inclusive of all the notification and reporting requirements and procedures. The following section of this SSMP Element corresponding to each SSO category for notifications and reporting must be referenced and followed.
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
Was there a SSO?
Was the SSO due to a problem or
blockage within a privately owned
sewer lateral?
Did the SSO reach the City storm
drain system, and was it not fully
captured and returned to the sewer
system or disposed of properly?
Was the SSO ≥ 1000 gallons?
Did any volume of the SSO reach a
surface water or drainage channel?
This is a PLSD.
Certify No Spills in CIWQS
within 30 days of the end of
that month.
This is a No Spill.
Notification is voluntary.
SWRCB encourages calling Cal
OES at (800) 852-7550 and
notifying them of PLSDs ≥ 1000
gallons with the potential to
reach a surface water.
Reporting is voluntary. SWRCB
encourages reporting PLSDS ≥
1000 gallons in CIWQS.
Certification is not required.
This is a
Category 1 SSO.
Must call Cal OES at (800) 852-
7550 and notify them as soon
as possible, but no later than 2
hours after being notified of
the SSO.
Confirm that the RWQCB received
the SSO notification of by emailing
them at
([email protected])
within 3 business days of becoming
aware of the SSO.
Final Reports must be certified
through CIWQS within 15
calendar days of the end date
of the SSO.
This is a
Category 2 SSO.
May notify the RWQCB by email
([email protected])
within 3 business days after
becoming aware of the SSO.
Draft Reports must be
submitted to CIWQS within 3
business days after becoming
aware of the SSO.
Final Reports must be certified
through CIWQS within 15
calendar days of the end date
of the SSO.
This is a
Category 3 SSO.
May notify the RWQCB by email
([email protected])
within 30 calendar days after the end
of the month in which the SSO
occurred.
Must be reported in CIWQS and
certified within 30 calendar
days after the end of the
calendar month in which the
SSO occurred.
Yes
Yes
Yes
Yes
No
Yes
No
No
No
No
Draft Reports must be
submitted to CIWQS within 3
business days after becoming
aware of the SSO.
Figure 6-2: SSO Notification and Reporting Overview
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
6.4.1 SSO Regulatory Notification Procedure
SSO notification procedures vary based on whether the SSO is classified as a Category 1, Category 2, Category 3, or PLSD.
1. Category 1 SSOs
a. Any discharges of sewage that results in a discharge to a drainage channel or a surface water or to the storm drain system and is not fully captured and returned to the sewer system or disposed of properly. b. The City shall, as soon as possible, but no later than two (2) hours after becoming aware of the discharge (> or equal to 1000 gallons or spilled to location that may discharge to surface water), notify the California Governor’s Office of Emergency Services (Cal OES) at 1-800-852-7550. City Staff may also contact San Luis Obispo County Health at (805) 781-5544 to inform them in the event of a Category 1 SSO. The Regional Water Quality Control Board (RWQCB) may also be contacted at (805) 549-3147.
2. Category 2 SSOs
a. For a SSO 1,000 gallons or greater in volume that does not discharge to a drainage channel or surface water.
b. Within twenty-four (24) hours of becoming aware of a Category 2 SSO, the City may notify San Luis Obispo County Health at (805) 781-5544. The Regional Water Quality Control Board (RWQCB) may also be contacted at (805) 549-3147.
3. Category 3 SSOs
a. If a SSO occurs due to a problem in the City’s sanitary sewer collection system and does not reach a drainage channel, surface water, the storm drain system, or is fully captured from the storm drain system and returned to the sewer system or disposed of properly and is less than 1000 gallons in volume.
b. Within twenty-four (24) hours of becoming aware of a Category 3 SSO, the City may notify San Luis Obispo County Health at (805) 781-5544. The Regional Water Quality Control Board (RWQCB) may also be contacted at (805) 549-3147.
4. Category 4 SSOs
a. If a SSO occurs due to a problem in the City’s sanitary sewer collection system and does not reach a drainage channel, surface water, the storm drain system, or is fully captured from the storm drain system and returned to the sewer system or disposed of properly and is between 50 and 1000 gallons in volume.
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
b. Within twenty-four (24) hours of becoming aware of a Category 4 SSO, the City may notify San Luis Obispo County Health at (805) 781-5544. The Regional Water Quality Control Board (RWQCB) may also be contacted at (805) 549-3147.
5. Private Sewer Lateral Discharges (PLSDs)
a. The City may voluntarily notify regulatory agencies, such as the RWQCB, of a PLSD. SWRCB encourages notifying Cal OES of a PLSD if the PLSD is greater than or equal to 1,000 gallons with the potential to reach surface water.
b. SWRCB also encourages notification of the appropriate regulatory agencies or notifying the responsible party that notification and reporting should be completed as required by Health and Safety Code Section 5410 et. seq. and Water Code Section 13271 if the PLSD is greater than or equal to 1,000 gallons regardless of the SSO destination or for any volume PLSD that reaches a surface water.
To satisfy notification requirements for each applicable SSO, the enrollee shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include:
1. Name of person notifying Cal OES and direct return phone number.
2. Estimated SSO volume discharged (gallons).
3. If ongoing, estimated SSO discharge rate (gallons per minute).
4. SSO Incident Description:
a. Brief narrative.
b. On-scene point of contact for additional information (name and cell phone number).
c. Date and time enrollee became aware of the SSO.
d. Name of sanitary sewer system agency causing the SSO. e. SSO cause (if known).
5. Indication of whether the SSO has been contained.
6. Indication of whether surface water is impacted.
7. Name of surface water impacted by the SSO, if applicable.
8. Indication of whether a drinking water supply is or may be impacted by the SSO.
9. Any other known SSO impacts.
10. SSO incident location (address, city, state, and zip code).
Additional information is required to finalize and certify a SSO Report for each Category of SSO.
This additional information is found in Appendix 6-A, SWRCB Guideline for SSO Reporting and covers Mandatory SSO Information for Report Certification.
6.4.2 SSO Reporting
SSO reporting requirements vary based on whether the SSO is classified as a Category 1, Category 2, Category 3, or PLSD.
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
Category 1 SSOs
1. The Draft Category 1 SSO Report must be submitted in CIWQS within three (3) business days of City Staff becoming aware of the SSO.
2. Certified Category 1 SSO Report
a. A final Category 1 SSO report shall be certified through CIWQS within 15 calendar days of the end date of the SSO.
3. If SSO is 50,000 gallons or greater and spilled into surface waters, a SSO Technical Report will also have to be submitted to CIWQS within 45 calendar days of the SSO end date.
4. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
5. Upon certifying the SSO Report, document the SSO Identification Number and save a pdf and hard copy of the SSO Report.
Category 2 SSOs
1. The Draft Category 2 SSO Report must be submitted in CIWQS within three (3) business days of the City becoming aware of the SSO.
2. Certified Category 2 SSO Report
a. A final Category 2 SSO report shall be certified through CIWQS within 15 calendar days of the end date of the SSO.
3. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
4. Upon certifying the SSO Report, document the SSO Identification Number and save a pdf and hard copy of the SSO Report.
Category 3 SSOs
1. All Category 3 SSOs shall be reported to CIWQS and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs occurring in the month of February shall be entered into the database and certified by March 30th).
2. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
3. Upon certifying the SSO Report, document the SSO Identification Number and save a pdf and hard copy of the SSO Report.
Category 4 SSOs
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
1. All Category 4 SSOs shall be reported to CIWQS and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 4 SSOs occurring in the month of February shall be entered into the database and certified by March 30th). A total volume and spill count shall be certified.
2. All Category 4 SSOs shall be reported to CIWQS by February 1st each year after the end of the calendar year in which the spills occurred.
3. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
4. Upon certifying the SSO Report, document the SSO Identification Number and save a pdf and hard copy of the SSO Report.
Private Lateral Sewage Discharges (PLSDs)
1. Private Lateral Sewage Discharges (PLSDs) resulting from blockages or other problems within a privately-owned sewer lateral connected to the City’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to CIWQS.
No Spill Certification
1. If there are no SSOs during a calendar month, the City must certify that there were no spills in CIWQS.
2. The “No Spill” Certification is must be completed within thirty (30) calendar days after the end of the calendar month in which there were no SSOs.
3. If there are no SSOs during a calendar month but the City reported a PLSD, the City shall still certify a “No Spill” Certification statement for that month.
4. If CIWQS is not available, the aforementioned information must be faxed to RWQCB at (805) 543-0397.
Annual Report (Previously Termed “Collection System Questionnaire”)
1. The “Annual Report” must be updated in CIWQS a minimum of every twelve (12) months from the last update.
2. Each time the “Annual Report” is updated, the due date for the next date changes to one year from the date of the new certified update.
6.5 SERP Training [WDR D.6]
The City will host an initial SERP training in June or July of 2023 as the initial training on the requirements of WDR Order No. 2022-0103-DWQ Section D.6 and will hold subsequent trainings annually. The City will revise this section of this SSMP Element during the next SSMP Audit and maintain a log of SERP Training in this Element as training is completed. Updated training records will be located in Appendix 6-B.
Sewer System Management Plan – Revision 04.5
Element 6 – Spill Emergency Response Plan
City of Grover Beach
September 2022
6.6 Mutual Aid Agreements
The City has a verbal mutual aid agreements with the City of Pismo Beach and City of Arroyo Grande for assistance with emergency response personnel and equipment in the event of a significant emergency Pismo Beach can be reached at (805) 773-4656 (After Hours: (805) 773- 2208) and City of Arroyo Grande Staff can be reached at (805) 473-5460 (After Hours: (805) 473-5100).
6.7 Additional Emergency Resources
In the event of an Emergency where a SSO may be eminent or when one is occurring, and the City needs additional resources or services, the following contractors may be contacted:
Emergency Equipment and Services
Fluid Solutions
Lift Station Controls and Electrical
Contact: Kevin Seifert
(805) 835-9595 – Office
(805) 438-9335 - Cell
Mainline Utility Co.
Sewer line Cleaning and CCTV
Contact: Michael MacEachern
(805) 434-5015 – Office
(805) 434-5015 - Cell
Clay’s Septic
Pumper Trucks
(805) 925-6686
Speeds Trucking
Pumper Trucks
(805) 925-1369 - Office
(805) 202-1324 – Cell
Mutual Aid Agreements
City of Arroyo Grande
Informal agreement – Emergency response and equipment
Contact: Shane Taylor: (805) 473-5464 – Office, (805) 459-4859 – Cell Contact: Tim Schmidt: (805) 473-5460 – Office, (805) 431-7421 – Cell City of Pismo Beach
Informal agreement – Emergency response and equipment
Contact: Bob Barstow: (805) 779-1215 – Office, (805) 441-7867 – Standby Cell Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
ELEMENT 7 – SEWER PIPE BLOCKAGE CONTROL PROGRAM
The City of Grover Beach developed a FOG Control Program in July 2007 establishing the legal authority and programmatic requirements necessary to help eliminate sources of FOG in the City’s sewer collection and conveyance system.
There are approximately sixty (60) food service establishments (FSEs) within the City service area. The types of FSEs are graphically portrayed below in Figure 7-1. The City has an active FOG control and inspection program. To date, facilities enrolled in the FOG Program are permitted and inspected twice a year as FOG has been identified as a potential cause of Sanitary Sewer Overflows (SSOs) and maintenance issues.
The metrics that the City uses to monitor the effectiveness of the FOG Control Program are presented in Element 9 – Monitoring, Measurement, and Program Modifications.
The primary goal of the City of Grover Beach’s FOG Control Program is to decrease the amount of FOG entering the sanitary sewer system to minimize the risk of SSOs.
Figure 7-1: Types of Food Service Establishments in City of Grover Beach Service Area 18%
7%
12%
3%
60%
Café/Bakery
School/Community Center
Grocery/Liquor/Theater
Hotel/Catering
Restaurant
Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
7.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.7 states:
Each Enrollee shall evaluate its service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags, and debris. If an Enrollee determines that a program is not needed, the Enrollee shall provide justification as to why it is not needed. This plan shall include the following as appropriate:
(a).An implementation plan and schedule for a public education outreach program that promotes proper disposal of pipe-blocking substances;
(b).A plan and schedule for the disposal of pipe blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; (c). The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused;
(d).Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements; (e).Authority to inspect grease producing facilities, enforcement authorities, and whether the Agency has sufficient staff to inspect and enforce the FOG ordinance; (f). An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g).Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified above.
7.2 Sewer Pipe Blockage Control Program Public Education and Outreach [WDR D.7(a)]
7.1.1 FSE Education and Outreach
The City of Grover Beach recognizes that FOG is an ongoing challenge as a source of sewer system backups and SSOs. The City’s Sewer Pipe Blockage Control Program is designed to prevent SSOs caused by FOG. Outreach and Education efforts are conducted through the following FOG Control information sources:
Residential Outreach and Education
• Flyers with residential FOG information at City Administrative Buildings • Door Hangers to notify residential sewer users when FOG is encountered during sewer line cleaning
Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
Commercial Outreach and Education
• Issuance of FSE outreach materials, discharge permits and best management practices for FSEs
• Physical FSE inspections two times per year with follow up inspections for facilities demonstrating compliance issues.
Examples of these Outreach and Education materials are included in Appendix 7A.
7.1.2 FOG Control Program
As discussed earlier Grover Beach developed a FOG Control Program in July 2007 establishing the legal authority and programmatic requirements necessary to help eliminate sources of FOG in the City’s sewer collection and conveyance system.
Formal Inspections permitting is implemented for each FSE. The City inspects each site identified on the City of Grover Beach FSE List located in Appendix 7-A twice a year. Enrollment in the City’s program requires a standard FOG Permit application and FOG Discharge Permit to be issued to all FSEs that have the potential to discharge FOG into the sewer system. A Variance Permit is issued to FSEs that have kitchen facilities but do not currently produce FOG in quantities that may impact the City’s sewer system. FSEs with a Variance Permit will be inspected once a year to verify the facility and/or menu has not changed enough to require a standard FOG Permit and Grease Control Device. FOG Discharge Permits require FSEs to follow all Best Management Practices (BMPs), maintain and operate a Grease Control Device and maintain a cleaning log on the premises. A review of the cleaning log and maintenance information is conducted during each inspection.
In cases where a facility does not currently maintain a grease trap or interceptor, installation is required. Installation will be based upon current Uniform Plumbing Code (UPC) and the City’s Municipal Code. The current UPC is utilized to determine the type and size of unit that will be required. Justification for trap versus interceptor installation will be based upon foods served and prepared, number of drains found within the facility, size and history of the establishment.
Dye testing may also be conducted when it is necessary to determine specific drainage.
During routine site visits inspectors provided the FSE owner with a:
• FOG Control Program Flyer;
• FOG Best Management Practices (BMP) Booklet;
• Grease Hauler List;
• Cleaning Record Form;
• Copy of Inspection Report.
FOG Permits are non-transferrable and are re-issued every three years. FSE compliance is tracked, and FSEs are given a specific number of days to correct violations identified during inspections. Re-inspections occur for all FSEs found to be out of compliance with the City’s FOG Control Program until violations of the City’s program are corrected.
7.3 Sewer Pipe Blockage Substance Disposal Facilities [WDR D.7(b)] The City does not own or operate a FOG disposal facility. Licensed FOG hauling contractors are available for the Grover Beach area and are required to dispose of grease to a certified disposal Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
facility. The frequency of cleaning for a FSE’s grease control device will be on a case by case basis and therefore a schedule for FOG disposal will also be on a case by case basis.
A list of FOG pumping and/or FOG waste hauling contractors in San Luis Obispo, Santa Barbara and Monterey Counties is provided in Appendix 7A.
7.4 Discharge Prohibition Legal Authority and SSO Prevention Measures [WDR D.7(c)]
The legal authority to prohibit discharges to the collection system and identify measures to prevent FOG-caused SSOs is found in the City’s Municipal Code.
For reference, Element 3 Legal Authority contains additional information and web addresses for this Municipal Code.
Table 7-1 summarizes where the City has established the legal authorities to prohibit FOG discharges and where measures are identified to prevent SSOs and blockages caused by FOG.
Table 7-1: City of Grover Beach FOG Legal Authority
WDR Requirement
City of Grover
Beach Municipal
Code Section
Specific Language
Prohibit FOG
discharges to
collection system
Article VII, Chapter
1, Part 6, Sec.
7172
Except as hereinafter provided, no person shall
discharge or cause to be discharged any of the
following described waters or wastes into any
public sewers.
(A) Any liquid or vapor having a temperature
higher than one hundred fifty degrees
Fahrenheit (150F.);
(B) Any water or wastes which may contain
more than one hundred (100) parts per million,
by weight, of fat, oil, or grease;
(C) Any gasoline, benzene, naphtha, fuel oil, or
other flammable or explosive liquid, solid or
gas;
(D) Any garbage that has not been properly
shredded;
(E) Any ashes, cinders, sand, mud, straw,
shavings, metal, glass, rags, feathers, tar,
plastics, woods, paunch manure, or any other
solid or viscous substance capable of causing
obstruction to the flow in sewers or other
interference with the proper operation of the
sewage works;
(F) Any water or wastes having a pH lower than
5.5 or higher than 9.00, or having any other
corrosive property capable of causing damage
Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
7.5 Grease Removal Devices Design, Installation, and Maintenance Requirements [WDR D.7(d)]
The table below summarizes where the City has established the legal authorities to meet the above FOG Program requirements.
Table 7-2: Grease Removal Device Design, Installation, and Maintenance Requirements [WDR D.7(d)]
WDR Requirement
City of Grover
Beach Municipal
Code Section
Specific Language
FSE to Install Grease
Removal Device
Article VII, Chapter
1, Part 6, Sec.
7173
Grease, oil and sand interceptors shall be
provided when, in the opinion of the
Superintendent of Public Works, they are
necessary for the proper handling of liquid
wastes containing grease in excessive
amounts, or any flammable wastes, sand, or
other harmful ingredients; except that such
WDR Requirement
City of Grover
Beach Municipal
Code Section
Specific Language
or hazard to structures, equipment, and
personnel of the sewage works;
(G) Any waters or wastes containing a toxic or
poisonous substance in sufficient quantity to
injure or interfere with any sewage treatment
process, constitute a hazard to humans or
animals, or create any hazard in the receiving
waters of the sewage treatment plan;
(H) Any waters or wastes containing suspended
solids of such character and quantity that
unusual attention or expense is required to
handle such materials at the sewage treatment
plant;
(I) Any noxious or malodorous gas or substance
capable of creating a public nuisance.
Identify measures to
prevent SSOs and
blockages caused by
FOG
Article VII, Chapter
1, Part 6, Sec.
7153
City representatives shall carry evidence
establishing their position as an authorized
representative of the City and upon presentation
and exhibiting these proper credentials and
identification shall be permitted to enter in and
upon all buildings and premises within the City
for the purposes of inspection, observation,
measurement, sampling, testing, or otherwise
performing such duties as may be necessary in
carrying out the provisions of this chapter.
Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
WDR Requirement
City of Grover
Beach Municipal
Code Section
Specific Language
interceptors shall not be required for private
living quarters or dwelling units. All interceptors
shall be of a type and capacity approved by
the Superintendent of Public Works, and shall
be located so as to be readily and easily
accessible for cleaning and inspection.
Grease Removal
Devices – Design
Standards
Article VII, Chapter
1, Part 6, Sec.
7173.1
Grease and oil interceptors shall be
constructed of impervious materials capable of
withstanding abrupt and extreme changes in
temperature. They shall be of substantial
construction, water-tight, and equipped with
easily removable covers which, when bolted in
place, shall be gas-tight and water-tight.
Grease Removal
Devices –
Maintenance
Article VII, Chapter
1, Part 6, Sec.
7173.2
Where installed, all grease, oil and sand
interceptors shall be maintained by the owner,
at his expense, in continuously efficient
operation at all times.
Grease Removal
Devices – Best
Management
Practices (BMPs),
Record Keeping and
Reporting
Article VII, Chapter
1, Part 6, Section
7173: Grease, Oil
& Sand
Interceptors
and
Section 7173.2:
Maintenance
Grease, oil and sand interceptors shall be
provided when, in the opinion of the
Superintendent of Public Works, they are
necessary for the proper handling of liquid
wastes containing grease in excessive
amounts, or any flammable wastes, sand, or
other harmful ingredients; except that such
interceptors shall not be required for private
living quarters or dwelling units. All interceptors
shall be of a type and capacity approved by the
Superintendent of Public Works, and shall be
located so as to be readily and easily
accessible for cleaning and inspection.
Where installed, all grease, oil and sand
interceptors shall be maintained by the owner,
at his expense, in continuously efficient
operation at all times.
Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
7.6 FOG Control Program Inspection, Enforcement, and Staffing [WDR D.7(e)] The City of Grover Beach’s FOG Control Program Inspection and Enforcement legal authorities are described in Section 7.6.1 below and FOG Control Program staffing is described in Section
7.6.2 below.
7.6.1 FOG Control Program Inspection and Enforcement
Table 7-3 summarizes where the City has established the legal authorities to inspect grease producing facilities. The City is responsible for enforcement as outlined by City Municipal Code, Article I and Article VII.
Table 7-3: FOG Control Program Inspection and Enforcement Legal Authorities WDR Requirement
City of Grover
Beach Municipal
Code
Specific Language
Authority to inspect
grease producing
facilities
Article VII, Chapter
1, Part 4, Sec.
7153
City representatives shall carry evidence
establishing their position as an authorized
representative of the City and upon
presentation and exhibiting these proper
credentials and identification shall be permitted
to enter in and upon all buildings and premises
within the City for the purposes of inspection,
observation, measurement, sampling, testing,
or otherwise performing such duties as may be
necessary in carrying out the provisions of this
chapter.
Authority to enforce
FOG Program
Requirements
Article I: Chapter 2,
Sec. 1202.
Code Violations. (A) No person shall violate
any provision or fail to comply with any of the
requirements of this Code. Any person
violating any of the provisions or failing to
comply with any of the requirements of this
Code shall be guilty of an infraction unless
otherwise designated as follows:
(1) Such Code provision makes violation
thereof a misdemeanor.
(2) The City, at its discretion, may issue an
administrative citation and civil penalty as
provided in Chapter 4 herein, in lieu of
charging any violation of the Code as a
misdemeanor or an infraction. The
enforcement of those civil penalties shall be
governed by the civil administrative citation
procedures set forth in this article.
Sewer System Management Plan – Revision 04.5
Element 7 – Sewer Pipe Blockage Control Program
City of Grover Beach
June 2023
7.6.2 FOG Control Program Staffing
The City contracts out the management and implementation of its FOG Control Program.. At the time of this SSMP update, the City contracts Wallace Group for this service. The contract provides for the permitting, inspection, re-inspection, tracking of FSEs and monthly reporting on program status.
7.7 Grease Problem Area Identification and Sewer Cleaning [WDR D.7(f)] The City inspects High Maintenance Areas (HMAs) due to FOG on a monthly basis. These lines are cleaned when there is a visual indication of obstructed flow conditions or based on other conditions that may warrant cleaning. A list of HMAs is included in Element 4 Operations and Maintenance.
7.8 Source Control Measure Development and Implementation [WDR D.7(g)] As of this SSMP update, the City is not planning additional source control measure development and implementation in addition to the program listed above.
Sewer System Management Plan – Revision 04.5
Element 8 – System Evaluation and Capacity District Assurance Plan City of Grover Beach
June 2023
ELEMENT 8 - SYSTEM EVALUATION, CAPACITY ASSURANCE, AND
CAPITAL IMPROVEMENT PLAN
8.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.8 states:
The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a).Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs that escape the system) associated with conditions similar to those causing overflow events, estimates of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events;
(b).Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and (c). Prioritization of Corrective Actions: The steps needed to establish a shortand long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP may include an implementation schedule and may identify sources of funding.
(d).Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule may be reviewed and updated consistent withSSMP requirements.
8.2 System Evaluation [WDR D.8(a)]
The City completed a 2019 Sewer Master Plan (SMP) which evaluated both physical and hydraulic conditions for assets in the sewer collection and conveyance system. Hydraulic evaluations were conducted to model existing dry weather conditions and future dry weather conditions which represent “worst case scenario” flow conditions. The study identified conditions that were capacity deficient in 2018 and projected areas shown to be capacity deficient in 2050 at which time it was assumed the City would be at or near build out.
There were no wet weather evaluations conducted in this analysis. A prior analysis in 2011 conducted by the South San Luis Obispo County Sanitation District (SSLOCSD) determined: This basin has minimal I/I for the majority of storm events and exhibits inflow only during larger storm events. Additional flow monitoring is not warranted at this time. The potential Sewer System Management Plan – Revision 04.5
Element 8 – System Evaluation and Capacity District Assurance Plan City of Grover Beach
June 2023
for inflow may be further studied by conducting field investigations to locate manholes in obvious paths of surface flow.
This SMP identified several projects to correct capacity related issues in City sewer lines.
Projects were identified to correct these hydraulic deficiencies in the Table below which provides a project description and status of each project:
Table 8.1 Capacity Related CIP
Project Priority Description Estimated
Cost
Status
Ritchie Road
Gravity
Sewer
Upgrade
1 Upsize 211 linear feet of
gravity sewer line from 8”
to 10” to address
capacity deficiencies.
$94,000 Phase 2 of current
upgrade project.
Budgeted for Design in
FY 2023 and
construction by June
2024
North 12th
Street
Gravity
Sewer
Upgrade
1 Upsize 425 linear feet of
gravity sewer line f from
8” to 10” to address
capacity deficiencies.
$189,000 Phase 2 of current
upgrade project.
Budgeted for Design in
FY 2023 and
construction by June
2024
Atlantic City
Avenue
Gravity
Sewer
Upgrade
1 Upsize 1045 linear feet
of gravity sewer line from
8” to 10” to address
capacity deficiencies.
$462,000 Phase 2 of current
upgrade project.
Budgeted for Design in
FY 2023 and
construction by June
2024
North 9th
Street
Gravity
Sewer
Upgrade
1 Upsize 2127 linear feet
of gravity sewer line from
8” to 10” to address
capacity deficiencies.
$938,000 In Design – Construction
expected to be complete
by September 2023
West Grand
Avenue
Gravity
Sewer
Upgrade
1 Upsize 369 linear feet of
gravity sewer line from 8”
to 12” to address
capacity deficiencies.
$175,000 No longer needed due to
alternate design of
upgrade project which
will finish construction in
September 2023
South 8th
Street
Gravity
Sewer
Upgrade
1 Upsize 385 linear feet of
gravity sewer line from
10” to 12” to address
capacity deficiencies.
$184,000 Completed
Rockaway
Avenue
Gravity
Sewer
Upgrade
1 Upsize 371 linear feet of
gravity sewer line from 8”
to 10” to address
capacity deficiencies.
$165,000 In Design – Construction
expected to be complete
by September 2023
Sewer System Management Plan – Revision 04.5
Element 8 – System Evaluation and Capacity District Assurance Plan City of Grover Beach
June 2023
South 4th
Street
Gravity
Sewer
Upgrade
1 Upsize 385 linear feet of
gravity sewer line from 8”
to 10” to address
capacity deficiencies.
$170,000 In Design – Construction
expected to be complete
by September 2023
Manhattan
Avenue
Gravity
Sewer
Upgrade
1 Upsize 252 linear feet of
gravity sewer line from
12” to 18” to address
capacity deficiencies.
$138,000
In Design – Construction
Expected to be done by
September 2023
Trouville
Avenue
Gravity
Sewer
Upgrade
1 Upsize 371 linear feet of
gravity sewer line from 6”
to 8” to address capacity
deficiencies.
$149,000 Planned for future FY
Budgets
Atlantic City
Avenue
Gravity
Sewer
Upgrade
1 Upsize 456 linear feet of
gravity sewer line from 6”
to 8” to address capacity
deficiencies.
$184,000 Planned for future FY
Budgets
Griffin Street 1
Upsize 153 linear feet of
gravity sewer line from 8”
to 10” to address
capacity deficiencies.
$69,000 Planned for future FY
Budgets
Mentone
Avenue
Gravity
Sewer
Upgrade
1 Upsize 375 linear feet of
gravity sewer line from 8”
to 10” to address
capacity deficiencies.
$168,000 Planned for future FY
Budgets
Mentone
Avenue
Gravity
Sewer
Upgrade
1 Upsize 735 linear feet of
gravity sewer line from 6”
to 10” to address
capacity deficiencies.
$325,000 Planned for future FY
Budgets
Nice Avenue
Gravity
Sewer
Upgrade
1 Upsize 741 linear feet of
gravity sewer line from 8”
to 10” to address
capacity deficiencies.
$328,000 Planned for future FY
Budgets
The 2019 Master Plan is available on the City website at:
https://www.grover.org/DocumentCenter/View/10423/City-of-Grover-Beach-SMP-ReportFinal?bidId= .
The City has completed a system wide CCTV investigation in 2023 which may provide additional information regarding areas of the collection system subject to hydraulic deficiencies. Based on City staff observations and the findings of the 2019 SMP, any areas found to be hydraulically deficient have not resulted in any SSOs in dry or wet weather since 2007.
Sewer System Management Plan – Revision 04.5
Element 8 – System Evaluation and Capacity District Assurance Plan City of Grover Beach
June 2023
If dry or wet weather capacity related conditions are observed or SSOs are encountered in the future, the City Public Works Director/City Engineer will assess the need for; future rehabilitation projects, flow monitoring, or an update to the 2019 Master Plan.
8.3 Capacity Enhancement Measures and Design Criteria [WDR D.8(b)] As stated above, the City based the Capital Improvement Projects (CIP) in the 2019 Master Plan on the following design criteria:
o Design criteria used in this report are: Gravity sewers 8" and below we consider at capacity when the d/D is 50% or less. For 10" and above are considered capacity at 75% d/D.
o The current Standards and Specifications for the City of Grover Beach require new developments be designed to handle an average flow of 100 gallons per person per day. Pipes are to be sized to carry double this amount when flowing half full. Recommended slopes are provided so that a velocity of 2 feet per second is achieved when sewers are half full. Minimum acceptable slopes are also given. Minimum diameters of 8 inches are specified, except on short lines where no possibility of extension exists.
8.4 Schedule [WDR D.8(d)]
All the capacity related projects identified in the 2019 SMP are listed in Table 8.1. The status/schedule for these projects are also identified in this table. These projects are anticipated to address capacity related issues that may contribute to SSOs in the future.
If conditions occur and are noted through staff’s routine observations, data from 2022 CCTV reports or in the event of a SSO determined to be caused by a new hydraulic constraint, the City Public Works Director/City Engineer will take additional steps such as sewer flow monitoring or update to the 2019 SMP to determine the cause and corrective actions necessary to restore or upgrade system hydraulic capacity.
Sewer System Management Plan – Revision 04.5
Element 9 – Monitoring, Measurement, and Program Modifications City of Grover Beach
June 2023
ELEMENT 9 - MONITORING, MEASUREMENT & PROGRAM MODIFICATIONS The City monitors the implementation of the SSMP elements in order to measure the effectiveness of the City’s SSMP program in reducing SSOs. The manner in which each SSMP element is monitored and evaluated and the schedule with which the City completes this monitoring and evaluation is described in this SSMP Element.
Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.9 states:
The Plan must include an Adaptive Management section that addresses Plan-implementation effectiveness and the steps for necessary Plan improvement, including:
(a) Maintain relevant information that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative operation and maintenance program; (d) Update program elements, as appropriate, based on monitoring or performance evaluations; and
(e) Identify and illustrate spill trends, including: frequency, location, and volume.
Establishing and Prioritizing SSMP Activities [WDR D.9(a) and (b)] Table 9-1 outlines the relevant information maintained by the City to establish and prioritize appropriate sewer collection system activities and the title of staff in the City who are responsible for monitoring implementation and measuring the effectiveness of each element when appropriate.
Table 9-1: SSMP Implementation Management
SSMP Element SSMP Relevant Information Responsible Party
1. Goal This SSMP Element contains the City’s goals
for the operation, maintenance, and
management of the sanitary sewer collection
system, which provide focus to reduce SSOs
and mitigate SSOs that do occur.
City Manager and
Public Works
Director/City Engineer
and Senior Civil
Engineer
2. Organization A table containing names, job titles, roles, responsibilities, and contact information is
contained in this SSMP Element, which
allows the public, staff, and regulators to
directly contact the person most
knowledgeable for each aspect of the SSMP
Program. An organization chart shows lines
of authority.
Public Works
Director/City Engineer
and Senior Civil
Engineer
3. Legal Authority Appendices to this SSMP Element contain the sections of City Municipal Code governing
the sewer collection and conveyance system.
Public Works
Director/City Engineer
and Senior Civil
Sewer System Management Plan – Revision 04.5
Element 9 – Monitoring, Measurement, and Program Modifications City of Grover Beach
June 2023
SSMP Element SSMP Relevant Information Responsible Party Engineer and City
Legal Counsel
4. Operation and
Maintenance
Program
Appendices to this SSMP Element document
the sanitary sewer system operation and
maintenance activities, which are utilized to
develop the City’s Rehabilitation and
Replacement Plan. Appendices include O&M
forms, equipment and replacement part
inventories, and the CIP and associated
funding mechanisms.
Senior Civil Engineer
and Public Works
Supervisor
5. Design and
Performance
Provisions
City Website links in this SSMP Element
include City Design Standards/Specifications
and Testing requirements.
Public Works
Director/City Engineer
6. Spill Emergency
Response Plan
Appendices to this SSMP Element will
include emergency operations procedures
(December 2022), staff contact information,
mandatory SSO reporting information, and
response and mitigation programs.
Public Works
Supervisor
7. FOG Control
Program
FOG program management records are
received monthly by the City from FOG
Program Management contractor.
Public Works Director
/City Engineer and
Wallace Group
8. System
Evaluation and
Capacity
Assurance Plan
The City will update this element as new
information is received through physical
observation and/or Master Plans to include
hydraulic capacity analysis completed and
projects completed.
Public Works
Director/City Engineer
9. Monitoring,
Measurement,
and Program
Modifications
This SSMP Element will be updated annually
with the number of SSOs that occur and their
causes in a calendar year.
Public Works
Director/City Engineer
10. SSMP Program
Audits
SSMP Audit Reports will be appended to this
SSMP Element when they are generated; the
most recent audit was completed in August
2021.
Public Works
Director/City Engineer
11. Communication
Program
Appendices to this SSMP Element contain
examples of public outreach articles, flyers
and pertinent City of Grover Beach website
address, as well as meeting agendas,
pertinent Council reports and minutes.
Public Works
Director/City Engineer
9.3 Preventative Maintenance Program Assessment [WDR D.9(c)] Sewer System Management Plan – Revision 04.5
Element 9 – Monitoring, Measurement, and Program Modifications City of Grover Beach
June 2023
The City’s Preventative Maintenance Program includes CCTV inspection, cleaning, visual manhole inspection, Lift Station maintenance, FOG Control, and HMA identification and maintenance. The City will review these operation and maintenance practices annually and compare them with annual SSO records. A summary of performance metrics of monitoring and measurement to inform corrective actions for operations and maintenance will be developed annually using Table 9-2 below. A form is located in Appendix 9A for the City to use to track the causes of SSOs occurring in the associated calendar year and measure O&M activities.
Table 9-2: Sanitary System Performance Metrics for Monitoring and Measurement Performance Measure Source
System Statistics Total Miles of Gravity Sewer Zone Atlas Maps Total Miles of Pressure Sewer Zone Atlas Maps
Total Number of Manholes Zone Atlas Maps
Total Number of Sewer Lift Stations Zone Atlas Maps
Measures Based
on SSO Number
Number and Percentage of dry
weather vs. wet weather SSOs
CIWQS
Number of SSOs by cause
(Operational, Capacity, System, Other)
CIWQS
Number of SSOs per 100 miles per
Year
CIWQS
Total Volume of SSOs CIWQS
Average SSO Volume CIWQS
Total volume recovered and
percentage of overall total SSO
Volume
CIWQS
Net volume of SSOs (total minus
recovered) and percentage of overall
total SSO volume
CIWQS
Total volume reaching storm drainage
channel and not recovered or reaching
surface waters and percentage of
overall total SSO volume.
CIWQS
SSO Response
Time
Average response time during
business hours
CIWQS
Sewer System Management Plan – Revision 04.5
Element 9 – Monitoring, Measurement, and Program Modifications City of Grover Beach
June 2023
Performance Measure Source
Average response time outside of
business hours.
CIWQS
Maintenance Number of blockages in the past year
by cause.
CIWQS
Amount of “hot spot” cleaning
performed (Linear Feet/month)
PW Hot Spot List
Amount of routine cleaning performed
(Linear Feet/month)
Line Cleaning Forms
Amount of cleaning QA/QC CCTV
performed (% of cleaning footage)
CCTV Records.
Amount of root control performed
(Linear Feet)
PW Hot Spot List and
Line Cleaning Form.
Condition
Assessment,
Rehabilitation, and
I/I Control
Amount of CCTV inspection performed
(Linear Feet)
CCTV Records
Number of manholes inspected Manhole Inspection
Form
Amount of mainlines (Linear Feet) and
number of manholes rehabilitated.
Contract Packages
Number of inflow sources detected
and corrected.
PW Specific Work
Order Request
9.4 SSMP Updates [WDR D.9(d)]
The City will use the SSMP for management, training, planning and regular maintenance of the collection system. As the document is utilized, any deficiencies or discrepancies will be corrected. Program elements will be updated based on performance evaluations, organizational, operational, and maintenance changes, new regulatory requirements, repairs, replacements, and upgrades made to the collection system.
At a minimum, the City will review and revise the SSMP annually. The Public Works Director is responsible for revising and maintaining the SSMP.
A revision record for each Element will be maintained to track changes.
9.5 SSO Trends [WDR D.9(e)]
The trends in the City of Grover Beach SSOs for 2017 through 2021 are illustrated in Table 9-2.
The cause categories identified in Table 9-2 are the causes available for use in the SSO Report (https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportAction =criteria&reportId=sso_main) in California Integrated Water Quality System (CIWQS). City Sewer System Management Plan – Revision 04.5
Element 9 – Monitoring, Measurement, and Program Modifications City of Grover Beach
June 2023
Staff is responsible for determining which cause category is appropriate for each SSO when the SSO is reported in CIWQS.
Table 9-2: City of Grover Beach SSOs per Indicator per Year Indicator 2017 2018 2019 2020 2021 2022 Total
No. of SSOs 0 1 0 0 0 1
Locations with Multiple
SSOs 0 0 0 0 0 0
Volume
(gal)
Volume 0 7,840 0 0 0 7,840
Volume Recovered 0 0 0 0 0 0
Volume Reached
Surface Water 0 0 0 0 0 0
Causes
Debris -
Construction 0 1 0 0 0 1
Debris – General 0 0 0 0 0 0
Debris – Rags 0 0 0 0 0 0
Flow Exceeded
Capacity 0 0 0 0 0
0 FOG 0 0 0 0 0 0
Operator Error 0 0 0 0 0 0
Other 0 0 0 0 0 0
Pipe Structural
Problem/Failure 0 0 0 0 0 0
Pump Station
Failure 0 0 0 0 0 0
Rainfall Exceeded
Design 0 0 0 0 0 0
Root Intrusion 0 0 0 0 0 0
Vandalism 0 0 0 0 0 0
The City plans to continue to plan and change operation and maintenance practices as appropriate so that the number of SSOs experienced on an annual basis remains low.
Sewer System Management Plan – Revision 04.5
Element 10 – Sewer System Management Plan Program Audits City of Grover Beach
June 2023
ELEMENT 10 - SEWER SYSTEM MANAGEMENT PLAN PROGRAM AUDITS SSMP Audits are required to identify and correct deficiencies in the most current revision of the City’s SSMP and provide a schedule to correct identified deficiencies. This SSMP Element outlines the audit process and identifies City Staff responsible for conducting or participating in SSMP Audits and generating the required SSMP Audit Report.
10.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.10 requires:
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and performance of the system. At a minimum, these audits must occur every three years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D), including identification of any deficiencies in the SSMP and steps to correct them.
10.2 SSMP Program Audits [WDR D.10]
The Director of Public Works, Community Development, or Environmental Regulations or their designee is responsible for assuring the next SSMP Audit is conducted and complete prior to the *June 1, 2026 deadline and continuously on a three-year interval following this date. Audits should be conducted with cooperation of the Public Works Director, City Engineer, Public Works Supervisor, Senior Engineer, Management Analyst, CIP Project Manager, and the PW Maintenance Workers. When conducting the SSMP Audit, City Staff must evaluate the effectiveness of each SSMP Element. A comprehensive, effective review of the City’s SSMP must be documented in a SSMP Audit Report.
10.2.1 Summary of Procedure:
1. Gather appropriate documents using the SSMP Data & Records Request, which is provided in Appendix 10A.
2. Write an Audit Report referencing all documents reviewed and used as evidence of compliance with the 2022 WDR and most current MRP. Create an implementation plan for updates and/or formal revisions to the SSMP based on changes in operational strategies or deficiencies found in the SSMP.
3. Evaluate the effectiveness of the City’s SSMP and compliance with each WDR requirement using the ranking methodology outlined in Table 10-1.
Sewer System Management Plan – Revision 04.5
Element 10 – Sewer System Management Plan Program Audits City of Grover Beach
June 2023
Table 10-1: SSMP Audit Ranking Criteria
Ranking Ranking Basis
In Compliance All requirements specified in the element are met.
Substantial Compliance The majority of requirements in the element are met.
Partial Compliance Half of the requirements in the element are met.
Marginal Compliance Less than half of the requirements in the element are met.
Out of Compliance None of the requirements in the element are met.
The Legally Responsible Official, designated by the enrollee as required by WDR Section 5.1, shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.
Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order. I am aware that there are significant penalties for submitting false information.
Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.
Subsequent SSMP Audits and Management must be conducted continuously on a three year interval following the schedule outlined in Table 10-2 below which is based on the dates required by the 2022 WDR in Section 5.4 and Section 3.11 of Attachment E1:
Sewer System Management Plan – Revision 04.5
Element 10 – Sewer System Management Plan Program Audits City of Grover Beach
June 2023
Table 10-2: SSMP Audit and 6 Year Update Schedule 2023 – 2031 (Prior Activities Shown from Prior WDR Requirements)
Schedule, Due on
or Before Activity Completed
1. August 2, 2009 Initial SSMP Adoption SSMP was adopted Aug. 19, 2009.
2. August 2, 2011 SSMP Audit Completed August 2011
3. August 2, 2013 SSMP Audit Completed, August 2013
4. August 2, 2014 SSMP 5-Year Update;
Adopted by City Council Not Completed
5. August 2, 2015 SSMP Audit Not Completed
6. August 2, 2017 SSMP Audit Completed, August 2017
7. August 2, 2019
SSMP 5-Year Update
and Audit; Adopted by
City Council
5-Year Update and Audit Not
Completed
8. August 2, 2021 SSMP Audit Audit Completed August 2021
9. September 2022
SSMP 5-Year Update and
Audit; Adopted by the City
Council
Completed September 2022
10. June 5, 2023
SSMP Targeted Update
to Comply with New
WDR; Adopted by City
Council
Completed June 2023
11. August 2, 2024 SSMP Audit To be completed
12. August 2, 2025
SSMP 6-Year Update
and Audit; Adopted by
the City Council
To be completed
13. August 2, 2027 SSMP Audit To be completed
14. August 2, 2030 SSMP Audit To be completed
15. August 2, 2031
SSMP 6-Year Update
and Audit; Adopted by
the City Council
To be completed
To assist in the audit process, the City should consider annual reviews and line revisions (draw a line through what is changed, handwrite in the change, date and person making change handwrite their initials to change) to specific SSMP Elements and associated supporting documents.
Sewer System Management Plan – Revision 04.5
Element 10 – Sewer System Management Plan Program Audits City of Grover Beach
June 2023
These reviews and revisions will ensure current operational practices and procedures are reflected in the SSMP and documentation of these activities is readily available during an audit by the Regional Water Quality Control Board, State Water Resources Control Board, or United States Environmental Protection Agency.
SSMP Audit Reports must be kept on file with the SSMP and available to regulators and the public upon request. In accordance with the 2013 MRP records are to be kept a minimum of five (5) years. In accordance with that requirement the 2021 City SSMP Audit Report is included in Appendix 10A.
Sewer System Management Plan – Revision 04.5
Element 11 – Communication Program
City of Grover Beach
June 2023
ELEMENT 11 - COMMUNICATION PROGRAM
Communicating the objectives of the SSMP and the importance of sanitary sewer system management practices to the public is essential. An informed public can assist and support the City by reducing customer caused blockages, which will potentially decrease SSOs.
11.1 Regulatory Requirements
WDR Order No. 2022-0103-DWQ Section D.11 states:
The Enrollee shall communicate on a regular basis with:
The public for:
a) Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
b) The development, implementation, and update of its SSMP, including opportunities for public input to SSMP implementation and updates.
Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
11.2 System operation, maintenance, and capital improvement-related activities.
Communication Program [WDR D.11]
The purpose of the City sanitary sewer system communication program is to educate stakeholders, which include residential, commercial, industrial, and satellite users of the collection system, about the SSMP. Appendix 11-A contains examples of past and planned outreach materials. Public awareness of different components of the SSMP is accomplished through different mediums and they may reach different audiences. The following are activities that the City practices to increase awareness and education about the importance of having a properly constructed, maintained, and operated collection system.
Table 11-1: City Communication Program Overview
Activity Frequency Stakeholders
Year Implemented
2022 2023 2024
City Website:
www.grover.org/ Year-round All X
City Council Meetings
Second and
fourth
Monday of
each month
All X
Social Media –
Facebook/Twitter/Instag
ram
Year-round All X
FOG Control Program Annually FSEs/Residents X
Sewer System Management Plan – Revision 04.5
Element 11 – Communication Program
City of Grover Beach
June 2023
Outreach
City Offices Year-round All X
Satellite/Tributary Annually Mar Brisa HOA/Le
Sage Riviera X
11.2.1 City Website
Information is posted on the City of Grover Beach website, www.grover.org and includes links, City meeting minutes and agendas, flyers, education material, public service announcements, and the past and current City CIP. A link to the first SSMP is located here:
http://www.grover.org/DocumentCenter/View/3872.
Updates and revisions to the SSMP will be posted and maintained on the City website when completed.
11.2.2 City Council Meetings
City Council Meetings are held on the second and fourth Monday of each month in the City Council Chambers. Utility sewer operation, SSO Reports, SSMP updates, significant revisions, audits and annual SSMP status reports are presented annually at the Council meetings to receive input. Copies of these reports will be included in Appendix 11A annually.
Regular meetings (as well as some special meetings or workshops) are broadcast live through the local government cable access television station ("Channel 20") and replayed throughout the week. Copies of previous meetings are available for check out at the South County Library,800 West Branch Street, in Arroyo Grande or for sale by contacting the video production company [email protected].
Broadcast Schedule:
Charter Cable Television Public, Education, and Government Access Channel 20:
• During Meeting – Televised Live
• During remaining days of week – Daily at 1:00 am, 9:00 am, 6:00 pm • The week following the meeting – Thursday and Sundays at 1:00 am, 9:00 am, 6:00 pm
11.2.3 Social Media
The City uses Facebook to post information about utility projects, public works week, and highlight items on the Council agenda. This page is located at:
https://www.facebook.com/groverbeach.
11.2.4 11.2.4 FOG Control Program
The City FOG Control Program includes FOG Education and Outreach to the general public and commercial facilities. This program provides regular communications with FSE owners and management regarding FOG Program requirements. Residential outreach includes Sewer System Management Plan – Revision 04.5
Element 11 – Communication Program
City of Grover Beach
June 2023
flyers/handouts educating the public on FOG control measures and programmatic requirements through physical delivery to residents found to be contributing FOG to the system.
11.2.5 City Office
The City Office has copies of educational material, public service announcements, and staff that provide assistance and education to the public. Office hours are Monday- Thursday from 8:00am to 5:00pm.
11.3 Satellite Communication Program [WDR D.11]
The City of Grover Beach has two satellite agencies, Mar Brisa Homeowners Association and the Le Sage Riviera Mobile Home Park/California Department of State Parks. Mar Brisa is a gated subdivision located in north Grover Beach which privately owns and maintains infrastructure within the subdivision including streets, sewer collection system, sewer lift station, storm water collection system and storm water retention basin. The Le Sage Riviera Mobile Home Park is located within California Department of State Parks land on the west side of Grover Beach and has a sewer lift station that feeds sewer flows into the City’s collection system. Annual outreach will be issued in October to Mar Brisa and Le Sage Riviera including information on City programs such as FOG and issues relating to the operation and maintenance of the collection system. Copies of this correspondence will be maintained in Appendix 11-A. There has not been a history of issues resulting in SSOs from these satellite systems. If issues arise the City will conduct annual meetings with Mar Brisa and/or Le Sage Riviera to discuss any factors which may contribute to SSOs.
City of Grover Beach Outreach
Outreach materials described in this section are available at City Hall for reference as they are developed.
Sewer System Management Plan – Revision 4.5
Introduction-Appendix
APPENDIX 0A & 0B
0A SWRCB WDR Order No. 2006-0003-DWQ
Amended Monitoring and Reporting Program (MRP) Order No. WQ 2013-0058-EXEC SWRCB WDR Order No. 2022-0103-DWQ
0B SSMP Adoption Documents (PLACEHOLDER)
City of Grover Beach
June 2023
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003-DWQ
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as “State Water Board”, finds that:
1. All federal and state agencies, municipalities, counties, districts, and other public entities that own or operate sanitary sewer systems greater than one mile in length that collect and/or convey untreated or partially treated wastewater to a publicly owned treatment facility in the State of California are required to comply with the terms of this Order. Such entities are hereinafter referred to as “Enrollees”.
2. Sanitary sewer overflows (SSOs) are overflows from sanitary sewer systems of domestic wastewater, as well as industrial and commercial wastewater, depending on the pattern of land uses in the area served by the sanitary sewer system. SSOs often contain high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. SSOs may cause a public nuisance, particularly when raw untreated wastewater is discharged to areas with high public exposure, such as streets or surface waters used for drinking, fishing, or body contact recreation. SSOs may pollute surface or ground waters, threaten public health, adversely affect aquatic life, and impair the recreational use and aesthetic enjoyment of surface waters.
3. Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state. There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO. A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.
4. Major causes of SSOs include: grease blockages, root blockages, sewer line flood damage, manhole structure failures, vandalism, pump station mechanical failures, power outages, excessive storm or ground water inflow/infiltration, debris blockages, sanitary sewer system age and construction material failures, lack of proper operation and maintenance, insufficient capacity and contractorcaused damages. Many SSOs are preventable with adequate and appropriate facilities, source control measures and operation and maintenance of the sanitary sewer system.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 2 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
SEWER SYSTEM MANAGEMENT PLANS
5. To facilitate proper funding and management of sanitary sewer systems, each Enrollee must develop and implement a system-specific Sewer System Management Plan (SSMP). To be effective, SSMPs must include provisions to provide proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management and cost benefit analysis. Additionally, an SSMP must contain a spill response plan that establishes standard procedures for immediate response to an SSO in a manner designed to minimize water quality impacts and potential nuisance conditions.
6. Many local public agencies in California have already developed SSMPs and implemented measures to reduce SSOs. These entities can build upon their existing efforts to establish a comprehensive SSMP consistent with this Order.
Others, however, still require technical assistance and, in some cases, funding to improve sanitary sewer system operation and maintenance in order to reduce SSOs.
7. SSMP certification by technically qualified and experienced persons can provide a useful and cost-effective means for ensuring that SSMPs are developed and implemented appropriately.
8. It is the State Water Board’s intent to gather additional information on the causes and sources of SSOs to augment existing information and to determine the full extent of SSOs and consequent public health and/or environmental impacts occurring in the State.
9. Both uniform SSO reporting and a centralized statewide electronic database are needed to collect information to allow the State Water Board and Regional Water Quality Control Boards (Regional Water Boards) to effectively analyze the extent of SSOs statewide and their potential impacts on beneficial uses and public health. The monitoring and reporting program required by this Order and the attached Monitoring and Reporting Program No. 2006-0003-DWQ, are necessary to assure compliance with these waste discharge requirements (WDRs).
10. Information regarding SSOs must be provided to Regional Water Boards and other regulatory agencies in a timely manner and be made available to the public in a complete, concise, and timely fashion.
11. Some Regional Water Boards have issued WDRs or WDRs that serve as National Pollution Discharge Elimination System (NPDES) permits to sanitary sewer system owners/operators within their jurisdictions. This Order establishes minimum requirements to prevent SSOs. Although it is the State Water Board’s intent that this Order be the primary regulatory mechanism for sanitary sewer systems statewide, Regional Water Boards may issue more stringent or more State Water Resources Control Board Order No. 2006-0003-DWQ Page 3 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 prescriptive WDRs for sanitary sewer systems. Upon issuance or reissuance of a Regional Water Board’s WDRs for a system subject to this Order, the Regional Water Board shall coordinate its requirements with stated requirements within this Order, to identify requirements that are more stringent, to remove requirements that are less stringent than this Order, and to provide consistency in reporting.
REGULATORY CONSIDERATIONS
12. California Water Code section 13263 provides that the State Water Board may prescribe general WDRs for a category of discharges if the State Water Board finds or determines that:
x The discharges are produced by the same or similar operations; x The discharges involve the same or similar types of waste; x The discharges require the same or similar treatment standards; and x The discharges are more appropriately regulated under general discharge requirements than individual discharge requirements.
This Order establishes requirements for a class of operations, facilities, and discharges that are similar throughout the state.
13. The issuance of general WDRs to the Enrollees will:
a) Reduce the administrative burden of issuing individual WDRs to each Enrollee;
b) Provide for a unified statewide approach for the reporting and database tracking of SSOs;
c) Establish consistent and uniform requirements for SSMP development and implementation;
d) Provide statewide consistency in reporting; and
e) Facilitate consistent enforcement for violations.
14. The beneficial uses of surface waters that can be impaired by SSOs include, but are not limited to, aquatic life, drinking water supply, body contact and noncontact recreation, and aesthetics. The beneficial uses of ground water that can be impaired include, but are not limited to, drinking water and agricultural supply.
Surface and ground waters throughout the state support these uses to varying degrees.
15. The implementation of requirements set forth in this Order will ensure the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each region and take into account the environmental characteristics of hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect State Water Resources Control Board Order No. 2006-0003-DWQ Page 4 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 water quality in the area, costs associated with compliance with these requirements, the need for developing housing within California, and the need to develop and use recycled water.
16. The Federal Clean Water Act largely prohibits any discharge of pollutants from a point source to waters of the United States except as authorized under an NPDES permit. In general, any point source discharge of sewage effluent to waters of the United States must comply with technology-based, secondary treatment standards, at a minimum, and any more stringent requirements necessary to meet applicable water quality standards and other requirements.
Hence, the unpermitted discharge of wastewater from a sanitary sewer system to waters of the United States is illegal under the Clean Water Act. In addition, many Basin Plans adopted by the Regional Water Boards contain discharge prohibitions that apply to the discharge of untreated or partially treated wastewater. Finally, the California Water Code generally prohibits the discharge of waste to land prior to the filing of any required report of waste discharge and the subsequent issuance of either WDRs or a waiver of WDRs.
17. California Water Code section 13263 requires a water board to, after any necessary hearing, prescribe requirements as to the nature of any proposed discharge, existing discharge, or material change in an existing discharge. The requirements shall, among other things, take into consideration the need to prevent nuisance.
18. California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
19. This Order is consistent with State Water Board Resolution No. 68-16 (Statement of Policy with Respect to Maintaining High Quality of Waters in California) in that the Order imposes conditions to prevent impacts to water quality, does not allow the degradation of water quality, will not unreasonably affect beneficial uses of water, and will not result in water quality less than prescribed in State Water Board or Regional Water Board plans and policies.
20. The action to adopt this General Order is exempt from the California Environmental Quality Act (Public Resources Code §21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment. (Cal. Code Regs., tit. 14, §15308). In addition, the action to adopt State Water Resources Control Board Order No. 2006-0003-DWQ Page 5 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 this Order is exempt from CEQA pursuant to Cal.Code Regs., title 14, §15301 to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in Section 15301, and §15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
21. The Fact Sheet, which is incorporated by reference in the Order, contains supplemental information that was also considered in establishing these requirements.
22. The State Water Board has notified all affected public agencies and all known interested persons of the intent to prescribe general WDRs that require Enrollees to develop SSMPs and to report all SSOs.
23. The State Water Board conducted a public hearing on February 8, 2006, to receive oral and written comments on the draft order. The State Water Board received and considered, at its May 2, 2006, meeting, additional public comments on substantial changes made to the proposed general WDRs following the February 8, 2006, public hearing. The State Water Board has considered all comments pertaining to the proposed general WDRs.
IT IS HEREBY ORDERED, that pursuant to California Water Code section 13263, the Enrollees, their agents, successors, and assigns, in order to meet the provisions contained in Division 7 of the California Water Code and regulations adopted hereunder, shall comply with the following:
A. DEFINITIONS
1. Sanitary sewer overflow (SSO) - Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:
(i) Overflows or releases of untreated or partially treated wastewater that reach waters of the United States;
(ii) Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and
(iii) Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
2. Sanitary sewer system – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility.
Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be SSOs.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 6 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 For purposes of this Order, sanitary sewer systems include only those systems owned by public agencies that are comprised of more than one mile of pipes or sewer lines.
3. Enrollee - A federal or state agency, municipality, county, district, and other public entity that owns or operates a sanitary sewer system, as defined in the general WDRs, and that has submitted a complete and approved application for coverage under this Order.
4. SSO Reporting System – Online spill reporting system that is hosted, controlled, and maintained by the State Water Board. The web address for this site is http://ciwqs.waterboards.ca.gov. This online database is maintained on a secure site and is controlled by unique usernames and passwords.
5. Untreated or partially treated wastewater – Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks.
6. Satellite collection system – The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary.
7. Nuisance - California Water Code section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.
B. APPLICATION REQUIREMENTS
1. Deadlines for Application – All public agencies that currently own or operate sanitary sewer systems within the State of California must apply for coverage under the general WDRs within six (6) months of the date of adoption of the general WDRs. Additionally, public agencies that acquire or assume responsibility for operating sanitary sewer systems after the date of adoption of this Order must apply for coverage under the general WDRs at least three (3) months prior to operation of those facilities.
2. Applications under the general WDRs – In order to apply for coverage pursuant to the general WDRs, a legally authorized representative for each agency must submit a complete application package. Within sixty (60) days of adoption of the general WDRs, State Water Board staff will send specific instructions on how to State Water Resources Control Board Order No. 2006-0003-DWQ Page 7 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 apply for coverage under the general WDRs to all known public agencies that own sanitary sewer systems. Agencies that do not receive notice may obtain applications and instructions online on the Water Board’s website.
3. Coverage under the general WDRs – Permit coverage will be in effect once a complete application package has been submitted and approved by the State Water Board’s Division of Water Quality.
C. PROHIBITIONS
1. Any SSO that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited.
2. Any SSO that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m) is prohibited.
D. PROVISIONS
1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order constitutes a violation of the California Water Code and is grounds for enforcement action.
2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be:
(i) Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative/judicial order or Consent Decree;
(ii) Interpreted or applied to authorize an SSO that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code;
(iii) Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or
(iv) Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board.
3. The Enrollee shall take all feasible steps to eliminate SSOs. In the event that an SSO does occur, the Enrollee shall take all feasible steps to contain and mitigate the impacts of an SSO.
4. In the event of an SSO, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging from storm drains into State Water Resources Control Board Order No. 2006-0003-DWQ Page 8 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains.
5. All SSOs must be reported in accordance with Section G of the general WDRs.
6. In any enforcement action, the State and/or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy. And, consistent with the Enforcement Policy, the State and/or Regional Water Boards must consider the Enrollee’s efforts to contain, control, and mitigate SSOs when considering the California Water Code Section 13327 factors. In assessing these factors, the State and/or Regional Water Boards will also consider whether:
(i) The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP; (ii) The Enrollee can identify the cause or likely cause of the discharge event; (iii) There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems.
(iv) The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee;
(v) The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for:
x Proper management, operation and maintenance;
x Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent SSOs (e.g., adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow (I/I), etc.);
x Preventive maintenance (including cleaning and fats, oils, and grease (FOG) control);
x Installation of adequate backup equipment; and
x Inflow and infiltration prevention and control to the extent practicable.
(vi) The sanitary sewer system design capacity is appropriate to reasonably prevent SSOs.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 9 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii) The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible.
7. When a sanitary sewer overflow occurs, the Enrollee shall take all feasible steps and necessary remedial actions to 1) control or limit the volume of untreated or partially treated wastewater discharged, 2) terminate the discharge, and 3) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water.
The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following:
(i) Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure;
(ii) Vacuum truck recovery of sanitary sewer overflows and wash down water;
(iii) Cleanup of debris at the overflow site;
(iv) System modifications to prevent another SSO at the same location; (v) Adequate sampling to determine the nature and impact of the release; and
(vi) Adequate public notification to protect the public from exposure to the SSO.
8. The Enrollee shall properly, manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities.
9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system, by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally acceptable accounting practices.
10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance Plan for all parts of the sanitary sewer system owned or operated by the Enrollee.
11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. A copy of this document must be publicly available at the Enrollee’s office and/or available on the Internet. This SSMP must be approved by the Enrollee’s governing board at a public meeting.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 10 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
12. In accordance with the California Business and Professions Code sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals, and shall bear the professional(s)’ signature and stamp.
13. The mandatory elements of the SSMP are specified below. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee’s sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule below.
Sewer System Management Plan (SSMP)
(i) Goal: The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system.
This will help reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
(ii) Organization: The SSMP must identify:
(a) The name of the responsible or authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management,
administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting SSOs, from receipt of a complaint or other information, including the person responsible for reporting SSOs to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).
(iii) Legal Authority: Each Enrollee must demonstrate, through sanitary sewer system use ordinances, service agreements, or other legally binding procedures, that it possesses the necessary legal authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, stormwater, chemical dumping, unauthorized debris and cut roots, etc.);
State Water Resources Control Board Order No. 2006-0003-DWQ Page 11 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (b) Require that sewers and connections be properly designed and constructed;
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages, and
(e) Enforce any violation of its sewer ordinances.
(iv) Operation and Maintenance Program. The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s system:
(a) Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities;
(b) Describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;
(c) Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and longterm rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the
condition of sewer pipes and scheduling rehabilitation.
Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;
(d) Provide training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained; and
State Water Resources Control Board Order No. 2006-0003-DWQ Page 12 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (e) Provide equipment and replacement part inventories, including identification of critical replacement parts.
(v) Design and Performance Provisions:
(a) Design and construction standards and specifications for the installation of new sanitary sewer systems, pump stations and other appurtenances; and for the rehabilitation and repair of existing sanitary sewer systems; and
(b) Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other appurtenances and for
rehabilitation and repair projects.
(vi) Overflow Emergency Response Plan - Each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders and regulatory agencies are informed of all SSOs in a timely manner; (b) A program to ensure an appropriate response to all overflows; (c) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of the State in accordance with the MRP. All SSOs shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained;
(e) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and (f) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States and to minimize or correct any adverse impact on the environment resulting from the SSOs, including such accelerated or additional monitoring as may be necessary to determine the nature and impact of the discharge.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 13 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 (vii) FOG Control Program: Each Enrollee shall evaluate its service area to determine whether a FOG control program is needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee must prepare and implement a FOG source control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following as appropriate:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify measures to prevent SSOs and blockages caused by FOG;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance;
(f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and
(g) Development and implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.
(viii) System Evaluation and Capacity Assurance Plan: The Enrollee shall prepare and implement a capital improvement plan (CIP) that will provide hydraulic capacity of key sanitary sewer system elements for dry weather peak flow conditions, as well as the appropriate design storm or wet weather event. At a minimum, the plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system that are experiencing or contributing to an SSO discharge caused by hydraulic deficiency. The evaluation must provide estimates of peak flows (including flows from SSOs State Water Resources Control Board Order No. 2006-0003-DWQ Page 14 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 that escape from the system) associated with conditions similar to those causing overflow events, estimates of the capacity of key system components, hydraulic deficiencies (including components of the system with limiting capacity) and the major sources that contribute to the peak flows associated with overflow events; (b) Design Criteria: Where design criteria do not exist or are deficient, undertake the evaluation identified in (a) above to establish appropriate design criteria; and
(c) Capacity Enhancement Measures: The steps needed to
establish a short- and long-term CIP to address identified hydraulic deficiencies, including prioritization, alternatives analysis, and schedules. The CIP may include increases in pipe size, I/I reduction programs, increases and redundancy in pumping capacity, and storage facilities. The CIP shall include an implementation schedule and shall identify sources of funding. (d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of the capital improvement program developed in (a)-(c) above. This schedule shall be reviewed and updated consistent with the SSMP review and update
requirements as described in Section D. 14.
(ix) Monitoring, Measurement, and Program Modifications: The Enrollee shall:
(a) Maintain relevant information that can be used to
establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate,
measure the effectiveness of each element of the
SSMP;
(c) Assess the success of the preventative maintenance
program;
(d) Update program elements, as appropriate, based on
monitoring or performance evaluations; and
(e) Identify and illustrate SSO trends, including:
frequency, location, and volume.
(x) SSMP Program Audits - As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of SSOs. At a minimum, these audits must occur every two years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the State Water Resources Control Board Order No. 2006-0003-DWQ Page 15 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.
(xi) Communication Program – The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system.
14. Both the SSMP and the Enrollee’s program to implement the SSMP must be certified by the Enrollee to be in compliance with the requirements set forth above and must be presented to the Enrollee’s governing board for approval at a public meeting. The Enrollee shall certify that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided in subsection D.15, below.
In order to complete this certification, the Enrollee’s authorized representative must complete the certification portion in the Online SSO Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every five (5) years, and must include any significant program changes. Re-certification by the governing board of the Enrollee is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re-certification process, the Enrollee shall enter the data in the Online SSO Database and mail the form to the State Water Board, as described above.
15. The Enrollee shall comply with these requirements according to the following schedule. This time schedule does not supersede existing requirements or time schedules associated with other permits or regulatory requirements.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 16 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 Sewer System Management Plan Time Schedule
Task and
Associated Section
Completion Date
Population >
100,000
Population
between 100,000
and 10,000
Population
between 10,000
and 2,500
Population <
2,500
Application for Permit
Coverage
Section C
6 months after WDRs Adoption
Reporting Program
Section G 6 months after WDRs Adoption1
SSMP Development
Plan and Schedule
No specific Section
9 months after
WDRs Adoption2
12 months after
WDRs Adoption2
15 months after
WDRs
Adoption2
18 months after
WDRs
Adoption2
Goals and
Organization Structure
Section D 13 (i) & (ii)
12 months after WDRs Adoption2 18 months after WDRs Adoption2 Overflow Emergency
Response Program
Section D 13 (vi)
Legal Authority
Section D 13 (iii)
Operation and
Maintenance Program
Section D 13 (iv)
Grease Control
Program
Section D 13 (vii)
24 months after
WDRs Adoption2
30 months after
WDRs Adoption2
36 months after
WDRs
Adoption2
39 months after
WDRs
Adoption2
Design and
Performance
Section D 13 (v)
System Evaluation and
Capacity Assurance
Plan
Section D 13 (viii)
Final SSMP,
incorporating all of the
SSMP requirements
Section D 13
36 months after
WDRs Adoption
39 months after
WDRs Adoption
48 months after
WDRs Adoption
51 months after
WDRs Adoption
State Water Resources Control Board Order No. 2006-0003-DWQ Page 17 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06
1. In the event that by July 1, 2006 the Executive Director is able to execute a memorandum of agreement (MOA) with the California Water Environment Association (CWEA) or discharger representatives outlining a strategy and time schedule for CWEA or another entity to provide statewide training on the adopted monitoring program, SSO database electronic reporting, and SSMP development, consistent with this Order, then the schedule of Reporting Program Section G shall be replaced with the following schedule:
Reporting Program
Section G
Regional Boards 4, 8,
and 9 8 months after WDRs Adoption
Regional Boards 1, 2,
and 3 12 months after WDRs Adoption
Regional Boards 5, 6,
and 7 16 months after WDRs Adoption
If this MOU is not executed by July 1, 2006, the reporting program time schedule will remain six (6) months for all regions and agency size categories.
2. In the event that the Executive Director executes the MOA identified in note 1 by July 1, 2006, then the deadline for this task shall be extended by six (6) months.
The time schedule identified in the MOA must be consistent with the extended time schedule provided by this note. If the MOA is not executed by July 1, 2006, the six (6) month time extension will not be granted.
E. WDRs and SSMP AVAILABILITY
1. A copy of the general WDRs and the certified SSMP shall be maintained at appropriate locations (such as the Enrollee’s offices, facilities, and/or Internet homepage) and shall be available to sanitary sewer system operating and maintenance personnel at all times.
F. ENTRY AND INSPECTION
1. The Enrollee shall allow the State or Regional Water Boards or their authorized representative, upon presentation of credentials and other documents as may be required by law, to:
a. Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the conditions of this Order;
b. Have access to and copy, at reasonable times, any records that must be kept under the conditions of this Order;
State Water Resources Control Board Order No. 2006-0003-DWQ Page 18 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 c. Inspect at reasonable times any facilities, equipment (including monitoring and control equipment), practices, or operations regulated or required under this Order; and
d. Sample or monitor at reasonable times, for the purposes of assuring compliance with this Order or as otherwise authorized by the California Water Code, any substances or parameters at any location.
G. GENERAL MONITORING AND REPORTING REQUIREMENTS
1. The Enrollee shall furnish to the State or Regional Water Board, within a reasonable time, any information that the State or Regional Water Board may request to determine whether cause exists for modifying, revoking and reissuing, or terminating this Order. The Enrollee shall also furnish to the Executive Director of the State Water Board or Executive Officer of the applicable Regional Water Board, upon request, copies of records required to be kept by this Order.
2. The Enrollee shall comply with the attached Monitoring and Reporting Program No. 2006-0003 and future revisions thereto, as specified by the Executive Director. Monitoring results shall be reported at the intervals specified in Monitoring and Reporting Program No. 2006-0003. Unless superseded by a specific enforcement Order for a specific Enrollee, these reporting requirements are intended to replace other mandatory routine written reports associated with SSOs.
3. All Enrollees must obtain SSO Database accounts and receive a “Username” and “Password” by registering through the California Integrated Water Quality System (CIWQS). These accounts will allow controlled and secure entry into the SSO Database. Additionally, within 30days of receiving an account and prior to recording spills into the SSO Database, all Enrollees must complete the “Collection System Questionnaire”, which collects pertinent information regarding a Enrollee’s collection system. The “Collection System Questionnaire” must be updated at least every 12 months.
4. Pursuant to Health and Safety Code section 5411.5, any person who, without regard to intent or negligence, causes or permits any untreated wastewater or other waste to be discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State, as soon as that person has knowledge of the discharge, shall immediately notify the local health officer of the discharge. Discharges of untreated or partially treated wastewater to storm drains and drainage channels, whether man-made or natural or concrete-lined, shall be reported as required above.
Any SSO greater than 1,000 gallons discharged in or on any waters of the State, or discharged in or deposited where it is, or probably will be, discharged in or on any surface waters of the State shall also be reported to the Office of Emergency Services pursuant to California Water Code section 13271.
State Water Resources Control Board Order No. 2006-0003-DWQ Page 19 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 H. CHANGE IN OWNERSHIP
1. This Order is not transferable to any person or party, except after notice to the Executive Director. The Enrollee shall submit this notice in writing at least 30 days in advance of any proposed transfer. The notice must include a written agreement between the existing and new Enrollee containing a specific date for the transfer of this Order's responsibility and coverage between the existing Enrollee and the new Enrollee. This agreement shall include an acknowledgement that the existing Enrollee is liable for violations up to the transfer date and that the new Enrollee is liable from the transfer date forward.
I. INCOMPLETE REPORTS
1. If an Enrollee becomes aware that it failed to submit any relevant facts in any report required under this Order, the Enrollee shall promptly submit such facts or information by formally amending the report in the Online SSO Database.
J. REPORT DECLARATION
1. All applications, reports, or information shall be signed and certified as follows:
(i) All reports required by this Order and other information required by the State or Regional Water Board shall be signed and certified by a person designated, for a municipality, state, federal or other public agency, as either a principal executive officer or ranking elected official, or by a duly authorized representative of that person, as described in paragraph (ii) of this provision. (For purposes of electronic reporting, an electronic signature and accompanying certification, which is in compliance with the Online SSO database procedures, meet this certification requirement.) (ii) An individual is a duly authorized representative only if:
(a) The authorization is made in writing by a person described in paragraph (i) of this provision; and
(b) The authorization specifies either an individual or a position having responsibility for the overall operation of the regulated facility or activity.
K. CIVIL MONETARY REMEDIES FOR DISCHARGE VIOLATIONS
1. The California Water Code provides various enforcement options, including civil monetary remedies, for violations of this Order.
2. The California Water Code also provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this Order, or State Water Resources Control Board Order No. 2006-0003-DWQ Page 20 of 20 Statewide General WDR For Wastewater Collection Agencies 5/2/06 falsifying any information provided in the technical or monitoring reports is subject to civil monetary penalties.
L. SEVERABILITY
1. The provisions of this Order are severable, and if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances, and the remainder of this Order, shall not be affected thereby.
2. This order does not convey any property rights of any sort or any exclusive privileges. The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, nor protect the Enrollee from liability under federal, state or local laws, nor create a vested right for the Enrollee to continue the waste discharge.
CERTIFICATION
The undersigned Clerk to the State Water Board does hereby certify that the foregoing is a full, true, and correct copy of general WDRs duly and regularly adopted at a meeting of the State Water Resources Control Board held on May 2, 2006.
AYE: Tam M. Doduc
Gerald D. Secundy
NO: Arthur G. Baggett
ABSENT: None
ABSTAIN: None
__________________________
Song Her
Clerk to the Board
STATE OF CALIFORNIA
WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
The State of California, Water Resources Control Board (hereafter State Water Board) finds:
1. The State Water Board is authorized to prescribe statewide general Waste Discharge Requirements (WDRs) for categories of discharges that involve the same or similar operations and the same or similar types of waste pursuant to Water Code section 13263(i).
2. Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) to gather Sanitary Sewer Overflow (SSO) information and make this information available to the public, including but not limited to, SSO cause, estimated volume, location, date, time, duration, whether or not the SSO reached or may have reached waters of the state, response and corrective action taken, and an enrollee's contact information for each SSO event. An enrollee is defined as the public entity having leg a! authority over the operation and maintenance of, or capital improvements to, a sanitary sewer system greater than one mile in length.
3. Water Code section 13271, et seq. requires notification to the California Office of Emergency Services (Cal OES), formerly the California Emergency Management Agency, for certain unauthorized discharges, including SSOs.
4. On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ, "Statewide Waste Discharge Requirements for Sanitary Sewer Systems"1 (hereafter SSS WDRs) to comply with Water Code section 13193 and to establish the framework for the statewide SSO Reduction Program.
5. Subsection G.2 of the SSS WDRs and the Monitoring and Reporting Program (MRP) provide that the Executive Director may modify the terms of the MRP at any time.
6. On February 20, 2008, the State Water Board Executive Director adopted a revised MRP for the SSS WDRs to rectify early notification deficiencies and ensure that first responders are notified in a timely manner of SSOs discharged into waters of the state.
7. When notified of an SSO that reaches a drainage channel or surface water of the state, Cal OES, pursuant to Water Code section 13271 (a)(3), forwards the SSO notification information2 to local government agencies and first responders including local public health officials and the applicable Regional Water Board. Receipt of notifications for a single SSO event from both the SSO reporter 1 Available for download at:
http://www.waterboards.ca.gov/board decisions/adopted orders/water guality/2006/wgo/wgo2006 0003.pdf 2 Cal OES Hazardous Materials Spill Reports available Online at:
http://w3.calema.ca.gov/operational/malhaz.nsf/$defaultview and http://w3.calema.ca.gov/operational/malhaz.nsf Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Statewide Waste Discharge Requirements for Sanitary Sewer Systems
and Cal OES is duplicative. To address this, the SSO notification requirements added by the February 20, 2008 MRP revision are being removed in this MRP revision.
8. In the February 28, 2008 Memorandum of Agreement between the State Water Board and the California Water and Environment Association (CWEA), the State Water Board committed to redesigning the CIWQS3 Online SSO Database to allow "event" based SSO reporting versus the original "location" based reporting. Revisions to this MRP and accompanying changes to the CIWQS Online SSO Database will implement this change by allowing for multiple SSO appearance points to be associated with each SSO event caused by a single asset failure.
9. Based on stakeholder input and Water Board staff experience implementing the SSO Reduction Program, SSO categories have been revised in this MRP. In the prior version of the MRP, SSOs have been categorized as Category 1 or Category 2. This MRP implements changes to SSO categories by adding a Category 3 SSO type. This change will improve data management to further assist Water Board staff with evaluation of high threat and low threat SSOs by placing them in unique categories (i.e., Category 1 and Category 3, respectively). This change will also assist enrollees in identifying SSOs that require Cal OES notification.
10. Based on over six years of implementation of the SSS WDRs, the State Water Board concludes that the February 20, 2008 MRP must be updated to better advance the SSO Reduction Program4 objectives, assess compliance, and enforce the requirements of the SSS WDRs.
IT IS HEREBY ORDERED THAT:
Pursuant to the authority delegated by Water Code section 13267{f), Resolution 2002-0104, and Order 2006-0003-DWQ, the MRP for the SSS WDRs (Order 2006-0003-DWQ) is hereby amended as shown in Attachment A and shall be effective on September 9, 2013.
Date
3 California Integrated Water Quality System (CIWQS) publicly available at http://www. waterboards .ca.gov/ciwgs/publicreports.shtml 4 Statewide Sanitary Sewer Overflow Reduction Program information is available at:
http://www.waterboards.ca.gov/water issues/proqrams/sso/
ATTACHMENT A
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. WQ 2013-0058-EXEC
AMENDING MONITORING AND REPORTING PROGRAM
FOR
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS FOR
SANITARY SEWER SYSTEMS
This Monitoring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public notification requirements for Order 2006-0003-DWQ, “Statewide General Waste Discharge Requirements for Sanitary Sewer Systems” (SSS WDRs). This MRP shall be effective from September 9, 2013 until it is rescinded. The Executive Director may make revisions to this MRP at any time. These revisions may include a reduction or increase in the monitoring and reporting requirements. All site specific records and data developed pursuant to the SSS WDRs and this MRP shall be complete, accurate, and justified by evidence maintained by the enrollee. Failure to comply with this MRP may subject an enrollee to civil liabilities of up to $5,000 a day per violation pursuant to Water Code section 13350; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. The State Water Resources Control Board (State Water Board) reserves the right to take any further enforcement action authorized by law.
A. SUMMARY OF MRP REQUIREMENTS
Table 1 – Spill Categories and Definitions
CATEGORIES DEFINITIONS [see Section A on page 5 of Order 2006-0003-DWQ, for Sanitary Sewer Overflow (SSO) definition]
CATEGORY 1 Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
Reach surface water and/or reach a drainage channel tributary to a surface water; or
Reach a Municipal Separate Storm Sewer System (MS4) and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).
CATEGORY 2 Discharges of untreated or partially treated wastewater of 1,000 gallons or greater resulting from an enrollee’s sanitary sewer system failure or flow condition that do not reach surface water, a drainage channel, or a MS4 unless the entire SSO discharged to the storm drain system is fully recovered and disposed of properly.
CATEGORY 3 All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.
PRIVATE LATERAL
SEWAGE
DISCHARGE (PLSD)
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sewer assets. PLSDs that the enrollee becomes aware of may be voluntarily reported to the California Integrated Water Quality System (CIWQS) Online SSO Database.
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 2 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems Table 2 – Notification, Reporting, Monitoring, and Record Keeping Requirements
ELEMENT REQUIREMENT METHOD
NOTIFICATION
(see section B of
MRP)
Within two hours of becoming aware of any
Category 1 SSO greater than or equal to
1,000 gallons discharged to surface water or
spilled in a location where it probably will be
discharged to surface water, notify the
California Office of Emergency Services (Cal
OES) and obtain a notification control number.
Call Cal OES at:
(800) 852-7550
REPORTING
(see section C of
MRP)
Category 1 SSO: Submit draft report within three
business days of becoming aware of the SSO and
certify within 15 calendar days of SSO end date.
Category 2 SSO: Submit draft report within 3
business days of becoming aware of the SSO and
certify within 15 calendar days of the SSO end
date.
Category 3 SSO: Submit certified report within
30 calendar days of the end of month in which
SSO the occurred.
SSO Technical Report: Submit within 45
calendar days after the end date of any Category
1 SSO in which 50,000 gallons or greater are
spilled to surface waters.
“No Spill” Certification: Certify that no SSOs
occurred within 30 calendar days of the end of the
month or, if reporting quarterly, the quarter in
which no SSOs occurred.
Collection System Questionnaire: Update and
certify every 12 months.
Enter data into the CIWQS Online
SSO Database
(http://ciwqs.waterboards.ca.gov/),
certified by enrollee’s Legally
Responsible Official(s).
WATER
QUALITY
MONITORING
(see section D of
MRP)
Conduct water quality sampling within 48 hours
after initial SSO notification for Category 1 SSOs
in which 50,000 gallons or greater are spilled to
surface waters.
Water quality results are required
to be uploaded into CIWQS for
Category 1 SSOs in which 50,000
gallons or greater are spilled to
surface waters.
RECORD
KEEPING
(see section E of
MRP)
SSO event records.
Records documenting Sanitary Sewer
Management Plan (SSMP) implementation and
changes/updates to the SSMP.
Records to document Water Quality Monitoring
for SSOs of 50,000 gallons or greater spilled to
surface waters.
Collection system telemetry records if relied upon
to document and/or estimate SSO Volume.
Self-maintained records shall be
available during inspections or
upon request.
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 3 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems B. NOTIFICATION REQUIREMENTS
Although Regional Water Quality Control Boards (Regional Water Boards) and the State Water Board (collectively, the Water Boards) staff do not have duties as first responders, this MRP is an appropriate mechanism to ensure that the agencies that have first responder duties are notified in a timely manner in order to protect public health and beneficial uses.
1. For any Category 1 SSO greater than or equal to 1,000 gallons that results in a discharge to a surface water or spilled in a location where it probably will be discharged to surface water, either directly or by way of a drainage channel or MS4, the enrollee shall, as soon as possible, but not later than two (2) hours after (A) the enrollee has knowledge of the discharge, (B) notification is possible, and (C) notification can be provided without substantially impeding cleanup or other emergency measures, notify the Cal OES and obtain a notification control number.
2. To satisfy notification requirements for each applicable SSO, the enrollee shall provide the information requested by Cal OES before receiving a control number. Spill information requested by Cal OES may include:
i. Name of person notifying Cal OES and direct return phone number. ii. Estimated SSO volume discharged (gallons).
iii. If ongoing, estimated SSO discharge rate (gallons per minute). iv. SSO Incident Description:
a. Brief narrative.
b. On-scene point of contact for additional information (name and cell phone number). c. Date and time enrollee became aware of the SSO.
d. Name of sanitary sewer system agency causing the SSO. e. SSO cause (if known).
v. Indication of whether the SSO has been contained.
vi. Indication of whether surface water is impacted.
vii. Name of surface water impacted by the SSO, if applicable. viii. Indication of whether a drinking water supply is or may be impacted by the SSO. ix. Any other known SSO impacts.
x. SSO incident location (address, city, state, and zip code).
3. Following the initial notification to Cal OES and until such time that an enrollee certifies the SSO report in the CIWQS Online SSO Database, the enrollee shall provide updates to Cal OES regarding substantial changes to the estimated volume of untreated or partially treated sewage discharged and any substantial change(s) to known impact(s).
4. PLSDs: The enrollee is strongly encouraged to notify Cal OES of discharges greater than or equal to 1,000 gallons of untreated or partially treated wastewater that result or may result in a discharge to surface water resulting from failures or flow conditions within a privately owned sewer lateral or from other private sewer asset(s) if the enrollee becomes aware of the PLSD.
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 4 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems C. REPORTING REQUIREMENTS
1. CIWQS Online SSO Database Account: All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS.
These accounts allow controlled and secure entry into the CIWQS Online SSO Database.
2. SSO Mandatory Reporting Information: For reporting purposes, if one SSO event results in multiple appearance points in a sewer system asset, the enrollee shall complete one SSO report in the CIWQS Online SSO Database which includes the GPS coordinates for the location of the SSO appearance point closest to the failure point, blockage or location of the flow condition that caused the SSO, and provide descriptions of the locations of all other discharge points associated with the SSO event.
3. SSO Categories
i. Category 1 – Discharges of untreated or partially treated wastewater of any volume resulting from an enrollee’s sanitary sewer system failure or flow condition that:
a. Reach surface water and/or reach a drainage channel tributary to a surface water; or b. Reach a MS4 and are not fully captured and returned to the sanitary sewer system or not otherwise captured and disposed of properly. Any volume of wastewater not recovered from the MS4 is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or groundwater infiltration basin (e.g., infiltration pit, percolation pond).
ii. Category 2 – Discharges of untreated or partially treated wastewater greater than or equal to 1,000 gallons resulting from an enrollee’s sanitary sewer system failure or flow condition that does not reach a surface water, a drainage channel, or the MS4 unless the entire SSO volume discharged to the storm drain system is fully recovered and disposed of properly.
iii. Category 3 – All other discharges of untreated or partially treated wastewater resulting from an enrollee’s sanitary sewer system failure or flow condition.
4. Sanitary Sewer Overflow Reporting to CIWQS - Timeframes i. Category 1 and Category 2 SSOs – All SSOs that meet the above criteria for Category 1 or Category 2 SSOs shall be reported to the CIWQS Online SSO Database:
a. Draft reports for Category 1 and Category 2 SSOs shall be submitted to the CIWQS Online SSO Database within three (3) business days of the enrollee becoming aware of the SSO. Minimum information that shall be reported in a draft Category 1 SSO report shall include all information identified in section 8.i.a. below. Minimum information that shall be reported in a Category 2 SSO draft report shall include all information identified in section 8.i.c below.
b. A final Category 1 or Category 2 SSO report shall be certified through the CIWQS Online SSO Database within 15 calendar days of the end date of the SSO. Minimum information that shall be certified in the final Category 1 SSO report shall include all information identified in section 8.i.b below. Minimum information that shall be certified in a final Category 2 SSO report shall include all information identified in section 8.i.d below.
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 5 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems ii. Category 3 SSOs – All SSOs that meet the above criteria for Category 3 SSOs shall be reported to the CIWQS Online SSO Database and certified within 30 calendar days after the end of the calendar month in which the SSO occurs (e.g., all Category 3 SSOs occurring in the month of February shall be entered into the database and certified by March 30). Minimum information that shall be certified in a final Category 3 SSO report shall include all information identified in section 8.i.e below. iii. “No Spill” Certification – If there are no SSOs during the calendar month, the enrollee shall either 1) certify, within 30 calendar days after the end of each calendar month, a “No Spill” certification statement in the CIWQS Online SSO Database certifying that there were no SSOs for the designated month, or 2) certify, quarterly within 30 calendar days after the end of each quarter, “No Spill” certification statements in the CIWQS Online SSO Database certifying that there were no SSOs for each month in the quarter being reported on. For quarterly reporting, the quarters are Q1 - January/ February/ March, Q2 - April/May/June, Q3 - July/August/September, and Q4 - October/November/December.
If there are no SSOs during a calendar month but the enrollee reported a PLSD, the enrollee shall still certify a “No Spill” certification statement for that month. iv. Amended SSO Reports – The enrollee may update or add additional information to a certified SSO report within 120 calendar days after the SSO end date by amending the report or by adding an attachment to the SSO report in the CIWQS Online SSO Database.
SSO reports certified in the CIWQS Online SSO Database prior to the adoption date of this MRP may only be amended up to 120 days after the effective date of this MRP. After 120 days, the enrollee may contact the SSO Program Manager to request to amend an SSO report if the enrollee also submits justification for why the additional information was not available prior to the end of the 120 days.
5. SSO Technical Report
The enrollee shall submit an SSO Technical Report in the CIWQS Online SSO Database within 45 calendar days of the SSO end date for any SSO in which 50,000 gallons or greater are spilled to surface waters. This report, which does not preclude the Water Boards from requiring more detailed analyses if requested, shall include at a minimum, the following:
i. Causes and Circumstances of the SSO:
a. Complete and detailed explanation of how and when the SSO was discovered. b. Diagram showing the SSO failure point, appearance point(s), and final destination(s). c. Detailed description of the methodology employed and available data used to calculate the volume of the SSO and, if applicable, the SSO volume recovered. d. Detailed description of the cause(s) of the SSO.
e. Copies of original field crew records used to document the SSO. f. Historical maintenance records for the failure location. ii. Enrollee’s Response to SSO:
a. Chronological narrative description of all actions taken by enrollee to terminate the spill.
b. Explanation of how the SSMP Overflow Emergency Response plan was implemented to respond to and mitigate the SSO.
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 6 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems c. Final corrective action(s) completed and/or planned to be completed, including a schedule for actions not yet completed.
iii. Water Quality Monitoring:
a. Description of all water quality sampling activities conducted including analytical results and evaluation of the results.
b. Detailed location map illustrating all water quality sampling points.
6. PLSDs
Discharges of untreated or partially treated wastewater resulting from blockages or other problems within a privately owned sewer lateral connected to the enrollee’s sanitary sewer system or from other private sanitary sewer system assets may be voluntarily reported to the CIWQS Online SSO Database.
i. The enrollee is also encouraged to provide notification to Cal OES per section B above when a PLSD greater than or equal to 1,000 gallons has or may result in a discharge to surface water. For any PLSD greater than or equal to 1,000 gallons regardless of the spill destination, the enrollee is also encouraged to file a spill report as required by Health and Safety Code section 5410 et. seq. and Water Code section 13271, or notify the responsible party that notification and reporting should be completed as specified above and required by State law.
ii. If a PLSD is recorded in the CIWQS Online SSO Database, the enrollee must identify the sewage discharge as occurring and caused by a private sanitary sewer system asset and should identify a responsible party (other than the enrollee), if known. Certification of PLSD reports by enrollees is not required.
7. CIWQS Online SSO Database Unavailability
In the event that the CIWQS Online SSO Database is not available, the enrollee must fax or e-mail all required information to the appropriate Regional Water Board office in accordance with the time schedules identified herein. In such event, the enrollee must also enter all required information into the CIWQS Online SSO Database when the database becomes available.
8. Mandatory Information to be Included in CIWQS Online SSO Reporting All enrollees shall obtain a CIWQS Online SSO Database account and receive a “Username” and “Password” by registering through CIWQS which can be reached at [email protected] or by calling (866) 792-4977, M-F, 8 A.M. to 5 P.M. These accounts will allow controlled and secure entry into the CIWQS Online SSO Database.
Additionally, within thirty (30) days of initial enrollment and prior to recording SSOs into the CIWQS Online SSO Database, all enrollees must complete a Collection System Questionnaire (Questionnaire). The Questionnaire shall be updated at least once every 12 months.
i. SSO Reports
At a minimum, the following mandatory information shall be reported prior to finalizing and certifying an SSO report for each category of SSO:
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 7 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems a. Draft Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 1 SSO report:
1. SSO Contact Information: Name and telephone number of enrollee contact person who can answer specific questions about the SSO being reported.
2. SSO Location Name.
3. Location of the overflow event (SSO) by entering GPS coordinates. If a single overflow event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the SSO appearance point explanation field.
4. Whether or not the SSO reached surface water, a drainage channel, or entered and was discharged from a drainage structure.
5. Whether or not the SSO reached a municipal separate storm drain system.
6. Whether or not the total SSO volume that reached a municipal separate storm drain system was fully recovered.
7. Estimate of the SSO volume, inclusive of all discharge point(s).
8. Estimate of the SSO volume that reached surface water, a drainage channel, or was not recovered from a storm drain.
9. Estimate of the SSO volume recovered (if applicable).
10. Number of SSO appearance point(s).
11. Description and location of SSO appearance point(s). If a single sanitary sewer system failure results in multiple SSO appearance points, each appearance point must be described.
12. SSO start date and time.
13. Date and time the enrollee was notified of, or self-discovered, the SSO.
14. Estimated operator arrival time.
15. For spills greater than or equal to 1,000 gallons, the date and time Cal OES was called.
16. For spills greater than or equal to 1,000 gallons, the Cal OES control number. b. Certified Category 1 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 1 SSO report, in addition to all fields in section
8.i.a :
1. Description of SSO destination(s).
2. SSO end date and time.
3. SSO causes (mainline blockage, roots, etc.).
4. SSO failure point (main, lateral, etc.).
5. Whether or not the spill was associated with a storm event.
6. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the overflow; and a schedule of major milestones for those steps.
7. Description of spill response activities.
8. Spill response completion date.
9. Whether or not there is an ongoing investigation, the reasons for the investigation and the expected date of completion.
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 8 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems
10. Whether or not a beach closure occurred or may have occurred as a result of the SSO.
11. Whether or not health warnings were posted as a result of the SSO.
12. Name of beach(es) closed and/or impacted. If no beach was impacted, NA shall be selected.
13. Name of surface water(s) impacted.
14. If water quality samples were collected, identify parameters the water quality samples were analyzed for. If no samples were taken, NA shall be selected.
15. If water quality samples were taken, identify which regulatory agencies received sample results (if applicable). If no samples were taken, NA shall be selected.
16. Description of methodology(ies) and type of data relied upon for estimations of the SSO volume discharged and recovered.
17. SSO Certification: Upon SSO Certification, the CIWQS Online SSO Database will issue a final SSO identification (ID) number.
c. Draft Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a draft Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO. d. Certified Category 2 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 2 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-9, and 17 in section 8.i.b above for Certified Category 1 SSO.
e. Certified Category 3 SSOs: At a minimum, the following mandatory information shall be reported for a certified Category 3 SSO report:
1. Items 1-14 in section 8.i.a above for Draft Category 1 SSO and Items 1-5, and 17 in section 8.i.b above for Certified Category 1 SSO.
ii. Reporting SSOs to Other Regulatory Agencies
These reporting requirements do not preclude an enrollee from reporting SSOs to other regulatory agencies pursuant to state law. In addition, these reporting requirements do not replace other Regional Water Board notification and reporting requirements for SSOs. iii. Collection System Questionnaire
The required Questionnaire (see subsection G of the SSS WDRs) provides the Water Boards with site-specific information related to the enrollee’s sanitary sewer system. The enrollee shall complete and certify the Questionnaire at least every 12 months to facilitate program implementation, compliance assessment, and enforcement response. iv. SSMP Availability
The enrollee shall provide the publicly available internet web site address to the CIWQS Online SSO Database where a downloadable copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP is posted. If all of the SSMP documentation listed in this subsection is not publicly available on the Internet, the enrollee shall comply with the following procedure:
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 9 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems a. Submit an electronic copy of the enrollee’s approved SSMP, critical supporting documents referenced in the SSMP, and proof of local governing board approval of the SSMP to the State Water Board, within 30 days of that approval and within 30 days of any subsequent SSMP re-certifications, to the following mailing address:
State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
1001 I Street, 15th Floor, Sacramento, CA 95814
D. WATER QUALITY MONITORING REQUIREMENTS:
To comply with subsection D.7(v) of the SSS WDRs, the enrollee shall develop and implement an SSO Water Quality Monitoring Program to assess impacts from SSOs to surface waters in which 50,000 gallons or greater are spilled to surface waters. The SSO Water Quality Monitoring Program, shall, at a minimum:
1. Contain protocols for water quality monitoring.
2. Account for spill travel time in the surface water and scenarios where monitoring may not be possible (e.g. safety, access restrictions, etc.).
3. Require water quality analyses for ammonia and bacterial indicators to be performed by an accredited or certified laboratory.
4. Require monitoring instruments and devices used to implement the SSO Water Quality Monitoring Program to be properly maintained and calibrated, including any records to document maintenance and calibration, as necessary, to ensure their continued accuracy.
5. Within 48 hours of the enrollee becoming aware of the SSO, require water quality sampling for, at a minimum, the following constituents:
i. Ammonia
ii. Appropriate Bacterial indicator(s) per the applicable Basin Plan water quality objective or Regional Board direction which may include total and fecal coliform, enterococcus, and e-coli.
E. RECORD KEEPING REQUIREMENTS:
The following records shall be maintained by the enrollee for a minimum of five (5) years and shall be made available for review by the Water Boards during an onsite inspection or through an information request:
1. General Records: The enrollee shall maintain records to document compliance with all provisions of the SSS WDRs and this MRP for each sanitary sewer system owned including any required records generated by an enrollee’s sanitary sewer system contractor(s).
2. SSO Records: The enrollee shall maintain records for each SSO event, including but not limited to:
i. Complaint records documenting how the enrollee responded to all notifications of possible or actual SSOs, both during and after business hours, including complaints that do not Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Page 10 of 11 Statewide Waste Discharge Requirements for Sanitary Sewer Systems result in SSOs. Each complaint record shall, at a minimum, include the following information:
a. Date, time, and method of notification.
b. Date and time the complainant or informant first noticed the SSO. c. Narrative description of the complaint, including any information the caller can provide regarding whether or not the complainant or informant reporting the potential SSO knows if the SSO has reached surface waters, drainage channels or storm drains.
d. Follow-up return contact information for complainant or informant for each complaint received, if not reported anonymously.
e. Final resolution of the complaint.
ii. Records documenting steps and/or remedial actions undertaken by enrollee, using all available information, to comply with section D.7 of the SSS WDRs. iii. Records documenting how all estimate(s) of volume(s) discharged and, if applicable, volume(s) recovered were calculated.
3. Records documenting all changes made to the SSMP since its last certification indicating when a subsection(s) of the SSMP was changed and/or updated and who authorized the change or update. These records shall be attached to the SSMP.
4. Electronic monitoring records relied upon for documenting SSO events and/or estimating the SSO volume discharged, including, but not limited to records from:
i. Supervisory Control and Data Acquisition (SCADA) systems ii. Alarm system(s)
iii. Flow monitoring device(s) or other instrument(s) used to estimate wastewater levels, flow rates and/or volumes.
F. CERTIFICATION
1. All information required to be reported into the CIWQS Online SSO Database shall be certified by a person designated as described in subsection J of the SSS WDRs. This designated person is also known as a Legally Responsible Official (LRO). An enrollee may have more than one LRO.
2. Any designated person (i.e. an LRO) shall be registered with the State Water Board to certify reports in accordance with the CIWQS protocols for reporting.
3. Data Submitter (DS): Any enrollee employee or contractor may enter draft data into the CIWQS Online SSO Database on behalf of the enrollee if authorized by the LRO and registered with the State Water Board. However, only LROs may certify reports in CIWQS.
4. The enrollee shall maintain continuous coverage by an LRO. Any change of a registered LRO or DS (e.g., retired staff), including deactivation or a change to the LRO’s or DS’s contact information, shall be submitted by the enrollee to the State Water Board within 30 days of the change by calling (866) 792-4977 or e-mailing [email protected].
Monitoring and Reporting Program Order No. WQ 2013-0058-EXEC Statewide Waste Discharge Requirements for Sanitary Sewer Systems
5. A registered designated person (i.e., an LRO) shall certify all required reports under penalty of perjury laws of the state as stated in the CIWQS Online SSO Database at the time of certification.
CERTIFICATION
The undersigned Clerk to the Board does hereby certify that the foregoing is a full, true, and correct copy of an order amended by the Executive Director of the State Water Resources Control Board.
Date J nine Townsend
erk to the Board
1 STATE WATER RESOURCES CONTROL BOARD
1001 I Street, Sacramento, California 95814
ORDER WQ 2022-0103-DWQ
STATEWIDE WASTE DISCHARGE REQUIREMENTS
GENERAL ORDER FOR SANITARY SEWER SYSTEMS
This Order was adopted by the State Water Resources Control Board on December 6, 2022.
This Order shall become effective 180 days after the Adoption Date of this General Order, on June 5, 2023.
The Enrollee shall comply with the requirements of this Order upon the Effective Date of this General Order.
This General Order does not convey any property rights of any sort or any exclusive privileges.
The requirements prescribed herein do not authorize the commission of any act causing injury to persons or property, protect the Enrollee from liability under federal, state, or local laws, nor create a vested right for the Enrollee to continue the discharge of waste.
CERTIFICATION
I, Jeanine Townsend, Clerk to the Board, do hereby certify that this Order with all attachments is a full, true, and correct copy of the Order adopted by the State Water Board on December 6, 2022.
AYE: Chair E. Joaquin Esquivel
Vice Chair Dorene D’Adamo
Board Member Sean Maguire
Board Member Laurel Firestone
Board Member Nichole Morgan
NAY: None
ABSENT: None
ABSTAIN: None
for
Jeanine Townsend
Clerk to the Board
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
2 Table of Contents
1. Introduction .................................................................................................................... 4
2. Regulatory Coverage and Application Requirements .................................................... 5
2.1. Requirements for Continuation of Existing Regulatory Coverage ....................... 5
2.2. Requirements for New Regulatory Coverage...................................................... 5
2.3. Regulatory Coverage Transfer............................................................................ 7
3. Findings ......................................................................................................................... 7
3.1. Legal Authorities ................................................................................................. 7
3.2. General ............................................................................................................. 11
3.3. Water Quality Control Plans, Policies and Resolutions ..................................... 14
3.4. California Environmental Quality Act................................................................. 16
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders ................................................................................................... 16
3.6. Notification to Interested Parties ....................................................................... 17
4. Prohibitions .................................................................................................................. 17
4.1 Discharge of Sewage from a Sanitary Sewer System....................................... 17
4.2. Discharge of Sewage to Waters of the State..................................................... 17
4.3. Discharge of Sewage Creating a Nuisance....................................................... 18
5. Specifications............................................................................................................... 18
5.1. Designation of a Legally Responsible Official ................................................... 18
5.2. Sewer System Management Plan Development and Implementation............... 18
5.3. Certification of Sewer System Management Plan and Plan Updates................ 19
5.4. Sewer System Management Plan Audits .......................................................... 19
5.5. Six-Year Sewer System Management Plan Update.......................................... 21
5.6. System Resilience............................................................................................. 22
5.7. Allocation of Resources .................................................................................... 22
5.8. Designation of Data Submitters......................................................................... 22
5.9. Reporting Certification....................................................................................... 22
5.10. System Capacity ............................................................................................... 23
5.11. System Performance Analysis .......................................................................... 23
5.12. Spill Emergency Response Plan and Remedial Actions ................................... 23
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements ............. 24
5.14. Electronic Sanitary Sewer System Service Area Boundary Map....................... 26
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems ................................................................................... 26
5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services ..................................................... 27
5.17. Unintended Failure to Report ............................................................................ 27
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ORDER 2022-0103-DWQ December 6, 2022
3 5.18. Duty to Report to Water Boards ........................................................................ 27
5.19. Operation and Maintenance............................................................................... 27
6. Provisions .................................................................................................................... 27
6.1. Enforcement Provisions .................................................................................... 27
6.2. Other Regional Water Board Orders ................................................................. 30
6.3. Sewer System Management Plan Availability ................................................... 31
6.4. Entry and Inspection ......................................................................................... 31 Table of Attachments
Attachment A – Definitions .....................................................................................................A-1 Attachment B – Application for Enrollment .............................................................................B-1 Attachment C - Notice of Termination.....................................................................................C-1 Attachment D – Sewer System Management Plan – Required Elements ..............................D-1 Attachment E1 – Notification, Monitoring, Reporting and Recordkeeping Requirements .....E1-1 Attachment E2 – Summary of Notification, Monitoring and Reporting Requirements...........E2-1 Attachment F – Regional Water Quality Control Board Contact Information ..........................F-1
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
4 1. INTRODUCTION
This General Order regulates sanitary sewer systems designed to convey sewage. For the purpose of this Order, a sanitary sewer system includes, but is not limited to, pipes, valves, pump stations, manholes, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks. A sanitary sewer system includes:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
Sewage is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Sewage contains high levels of suspended solids, non-digested organic waste, pathogenic bacteria, viruses, toxic pollutants, nutrients, oxygen-demanding organic compounds, oils, grease, pharmaceuticals, and other harmful pollutants.
For the purpose of this General Order, a spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Sewage and its associated wastewater spilled from a sanitary sewer system may threaten public health, beneficial uses of waters of the State, and the environment.
This General Order serves as statewide waste discharge requirements and supersedes the previous State Water Resources Control Board (State Water Board) Order 2006-0003-DWQ and amendments thereafter. All sections and attachments of this General Order are enforceable by the State Water Board and Regional Water Quality Control Boards (Regional Water Boards). Through this General Order, the State Water Board requires an Enrollee to:
• Comply with federal and state prohibitions of discharge of sewage to waters of the State, including federal waters of the United States;
• Comply with specifications, and notification, monitoring, reporting and recordkeeping requirements in this General Order that implement the federal Clean Water Act, the California Water Code (Water Code), water quality control plans (including Regional Water Board Basin Plans) and policies;
• Proactively operate and maintain resilient sanitary sewer systems to prevent spills; • Eliminate discharges of sewage to waters of the State through effective implementation of a Sewer System Management Plan;
• Monitor, track, and analyze spills for ongoing system-specific performance improvements; and
• Report noncompliance with this General Order per reporting requirements.
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ORDER 2022-0103-DWQ December 6, 2022
5 An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
o greater than one (1) mile in length (each individual sanitary sewer system); o one (1) mile or less in length where the State Water Board or a Regional Water Board requires regulatory coverage under this Order; or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Board or a Regional Water Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
For the purpose of this Order, a sanitary sewer system includes only systems owned and/or operated by the Enrollee.
2. REGULATORY COVERAGE AND APPLICATION REQUIREMENTS
2.1. Requirements for Continuation of Existing Regulatory Coverage To continue regulatory coverage from previous Order 2006-0003-DWQ under this General Order, within the 60-days-prior-to the Effective Date of this General Order, the Legally Responsible Official of an existing Enrollee shall electronically certify the Continuation of Existing Regulatory Coverage form in the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. The Legally Responsible Official will receive an automated CIWQS-issued Notice of Applicability email, confirming continuation of regulatory coverage under this General Order. All regulatory coverage under previous Order 2006-0003-DWQ will cease on the Effective Date of this Order.
An Enrollee continuing existing regulatory coverage is not required to submit a new application package or pay an application fee for enrollment under this General Order.
The annual fee due date for continued regulatory coverage from previous Order 2006-0003-DWQ to this General Order remains unchanged.
A previous Enrollee of Order 2006-0003-DWQ that fails to certify the Continuation of Existing Regulatory Coverage form in the online CIWQS database by the Effective Date of this Order is considered a New Applicant, and will not have regulatory coverage for its sanitary sewer system(s) until:
• A new application package for system(s) enrollment is submitted per section 2.2 (Requirements for New Regulatory Coverage) below; and
• The new application package is approved per section 2.2.2 (Approval of Application Package (For New Applicants Only)).
2.2. Requirements for New Regulatory Coverage
No later than 60 days prior to commencing and/or assuming operation and maintenance responsibilities of a sanitary sewer system, a duly authorized representative that
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ORDER 2022-0103-DWQ December 6, 2022
6 maintains legal authority over the public or private sanitary sewer system is required to enroll under this General Order by submitting a complete application package as specified below and as provided in Attachment B (Application for Enrollment Form) of this General Order.
Unless required by a Regional Water Board, a public agency that owns a combined sewer system subject to the Combined Sewer Overflow Control Policy (33 U.S. Code § 1342(q)), is not required to enroll, under this Order, the portions of its sanitary sewer system(s) that collects combined sanitary wastewater and stormwater.
2.2.1. Application Package Requirements
The Application for Enrollment package for new applicants must include the following items:
• Application for Enrollment Form. The form in Attachment B of this General Order must be completed, signed, and certified by a Legally Responsible Official, in accordance with section 5.1 (Designation of a Legally Responsible Official) of this General Order. If an electronic Application for Enrollment form is available at the time of application, a new applicant shall submit its application form electronically; and
• Application Fee. A fee payable to the “State Water Resources Control Board” in accordance with the Fee Schedule in the California Code of Regulations, Title 23, section 2200, or subsequent fee regulations updates.
The application fee for this General Order is based on the sanitary sewer system’s threat to water quality and complexity designations of category 2C or 3C, which is assigned based on the population served by the system. The current Fee Schedule for sanitary sewer systems is listed under subdivision (a)(2) at the following website:
Fee Schedule (https://www.waterboards.ca.gov/resources/fees/water_quality/).
2.2.2. Approval of Application Package (For New Applicants Only) The Deputy Director of the State Water Board, Division of Water Quality (Deputy Director) will consider approval of each complete Application for Enrollment package.
The Deputy Director will issue a Notice of Applicability letter which serves as approved regulatory coverage for the new Enrollee.
If the submitted application package is not complete in accordance with section 2.2.1 (Application Package Requirements) of this General Order, the Deputy Director will send a response letter to the applicant outlining the application deficiencies. The applicant will have 60 days from the date of the response letter to correct the application deficiencies and submit the identified items necessary to complete the application package to the State Water Board.
2.2.3. Electronic Reporting Account for New Enrollee
Within 30 days after the date of the Approval of Complete Application Package for System Enrollment, a duly authorized representative for the Enrollee shall obtain a CIWQS Sanitary Sewer System Database user account by clicking the “User Registration” button and following the directions on the CIWQS Login Page
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
ORDER 2022-0103-DWQ December 6, 2022
7 (https://ciwqs.waterboards.ca.gov). If additional assistance is needed to establish an online CIWQS user account, contact State Water Board staff by email at [email protected]. The online user account will provide the Enrollee secure access to the online CIWQS database for electronic reporting.
2.3. Regulatory Coverage Transfer
Regulatory coverage under this General Order is not transferable to any person or party except after an existing Enrollee submits a written request for a regulatory coverage transfer to the Deputy Director, at least 60 days in advance of any proposed system ownership transfer. The written request must include a written agreement between the existing Enrollee and the new Enrollee containing:
• Acknowledgement that the transfer of ownership is solely of an existing system with an existing waste discharge identification (WDID) number; • The specific ownership transfer date in which the responsibility and regulatory coverage transfer between the existing Enrollee and the new Enrollee becomes effective; and
• Acknowledgement that the existing Enrollee is liable for violations occurring up to the ownership transfer date and that the new Enrollee is liable for violations occurring on and after the ownership transfer date.
The Deputy Director will consider approval of the written request. If approved, the Deputy Director will issue a Notice of Applicability letter which serves as an approved transfer of regulatory coverage to the new Enrollee.
3. FINDINGS
3.1. Legal Authorities
3.1.1. Federal and State Regulatory Authority
The objective of the Clean Water Act is to restore and maintain the chemical, physical, and biological integrity of the waters of the United States (33 U.S.C. 1251). The Water Code authorizes the State Water Board to implement the Clean Water Act in the State and to protect the quality of all waters of the State (Water Code sections 13000 and 13160).
3.1.2. Discharge of Sewage
A discharge of untreated or partially treated sewage is a discharge of waste as defined in Water Code section 13050(d) that could affect the quality of waters of the State and is subject to regulation by waste discharge requirements issued pursuant to Water Code section 13263 and Chapter 9, Division 3, Title 23 of the California Code of Regulations.
A discharge of sewage may pollute and alter the quality of the waters of the State to a degree that unreasonably affects the beneficial uses of the receiving water body or facilities that serve those beneficial uses (Water Code section 13050(l)(1)).
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8 3.1.3 Water Boards Authority to Require Technical Reports, Monitoring, and Reporting Water Code sections 13267 and 13383 authorize the Regional Water Boards and the State Water Board to establish monitoring, inspection, entry, reporting, and recordkeeping requirements. Water Code section 13267(b), authorizes the Regional Water Boards to “require any person who has discharged, discharges, or is suspected of having discharged or discharging, or who proposes to discharge waste within its region… or is suspected of having discharged or discharging, or who proposes to discharge, waste outside of its region that could affect the quality of water within its region shall furnish, under penalty of perjury, technical or monitoring reports which the regional board requires…In requiring those reports, the regional board shall provide the person with a written explanation with regard to the need for the reports and shall identify the evidence that supports requiring that person to provide the reports.” Water Code section 13267(f) authorizes the State Water Board to require this information if it consults with the Regional Water Boards and determines that it will not duplicate the efforts of the Regional Water Boards. The State Water Board has consulted with the Regional Water Boards and made this determination.
The technical and monitoring reports required by this General Order and Attachment E (Notification, Monitoring, Reporting and Recordkeeping Requirements) are necessary to evaluate and ensure compliance with this General Order. The effort to develop required technical reports will vary depending on the system size and complexity and the needs of the specific technical report. The burden and cost of these reports are reasonable and consistent with the interest of the state in protecting water quality, which is the primary purpose of requiring the reports.
Water Code section 13383(a) authorizes the Water Boards to “establish monitoring, inspection, entry, reporting, and recordkeeping requirements… for any person who discharges, or proposes to discharge, to navigable waters, any person who introduces pollutants into a publicly owned treatment works, any person who owns or operates, or proposes to own or operate, a publicly owned treatment works or other treatment works treating domestic sewage, or any person who uses or disposes, or proposes to use or dispose, of sewage sludge.” Section 13383(b) continues, “the state board or the regional boards may require any person subject to this section to establish and maintain monitoring equipment or methods, including, where appropriate, biological monitoring methods, sample effluent as prescribed, and provide other information as may be reasonably required.”
Reporting of spills from privately owned sewer laterals and systems pursuant to section
5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) of this General Order is authorized by Water Code section 13225(c) and encouraged by the State Water Board, wherein a local agency may investigate and report on any technical factors involved in water quality control provided the burden including costs of such reports bears a reasonable relationship to the need for the report and the benefits to be obtained therefrom. The burden of reporting private spills under section 5.15 (Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems) is minimal and is outweighed by the benefit of providing Regional Water Boards an opportunity to respond to these spills
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9 when an Enrollee, which in many cases has a contractual relationship with the owner of the private system, has knowledge of the spills.
3.1.4. Water Board Authority to Prescribe General Waste Discharge Requirements Water Code section 13263(i) provides that the State Water Board may prescribe general waste discharge requirements for a category of discharges if the State Water Board finds or determines that:
• The discharges are produced by the same or similar operations; • The discharges involve the same or similar types of waste; • The discharges require the same or similar treatment standards; and • The discharges are more appropriately regulated under general waste discharge requirements than individual waste discharge requirements.
Since 2006, the State Water Board has been regulating over 1,100 publicly owned sanitary sewer systems (See section 3.1.5 (Previous Statewide General Waste Discharge Requirements) of this General Order). California also has a large unknown number of unregulated privately owned sanitary sewer systems. All waste conveyed in publicly owned and privately owned sanitary sewer systems (as defined in this General Order) is comprised of untreated or partially treated domestic waste and/or industrial waste. Generally, sanitary sewer systems are designed and operated to convey waste by gravity or under pressure; system-specific design elements and system-specific operations do not change the common nature of the waste, the common threat to public health, or the common impacts on water quality. Spills of waste from a sanitary sewer system prior to reaching the ultimate downstream treatment facility are unauthorized and enforceable by the State Water Board and/or a Regional Water Board. Therefore, spills from sanitary sewer systems are more appropriately regulated under general waste discharge requirements.
As specified in Water Code sections 13263(a) and 13241, the implementation of requirements set forth in this Order is for the reasonable protection of past, present, and probable future beneficial uses of water and the prevention of nuisance. The requirements implement the water quality control plans (Basin Plans) for each Regional Water Board and take into account the environmental characteristics of sewer service areas and hydrographic units within the state. Additionally, the State Water Board has considered water quality conditions that could reasonably be achieved through the coordinated control of all factors that affect water quality, costs associated with compliance with these requirements, the need for developing housing within California, and the need to protect sources of drinking water and other water supplies.
3.1.5. Previous Statewide General Waste Discharge Requirements On May 2, 2006, the State Water Board adopted Order 2006-0003-DWQ serving as Waste Discharge Requirements pursuant to Article 4, Chapter 4, Division 7 of the Water Code (commencing with section 13260) for inadvertent discharges to waters of the State. Order 2006-0003-DWQ prohibited discharges of untreated or partially treated sewage. Order 2006-0003-DWQ also required system-specific management, operation, and maintenance of publicly owned sewer systems greater than one mile in length.
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10 To decrease the impacts on human health and the environment caused by sewage spills, the previous Order required enrollees to develop a rehabilitation and replacement plan that identifies system deficiencies and prioritizes short-term and long-term rehabilitation actions. The previous Order also required enrollees to:
1. Maintain information that can be used to establish and prioritize appropriate Sewer System Management Plan activities; and
2. Implement a proactive approach to reduce spills.
The previous Order required Sewer System Management Plan elements for “the proper and efficient management, operation, and maintenance of sanitary sewer systems, while taking into consideration risk management.”
On July 30, 2013, the State Water Board amended General Order 2006-0003-DWQ with Order WQ 2013-0058-EXEC, Amending Monitoring and Reporting Program for Statewide General Waste Discharge Requirements for Sanitary Sewer Systems.
Many enrollees of Order 2006-0003-DWQ have already implemented proactive measures to reduce sewage spills. Other enrollees, however, still need technical assistance and funding to improve sanitary sewer system operation and maintenance for the reduction of sewage spills.
3.1.6. Existing Memorandum of Agreement with California Water Environment Association
The California Water Environment Association is a nonprofit organization dedicated to providing water industry certifications, training, and networking opportunities. The Association’s Technical Certification Program provides accredited sanitary sewer system operator certification for collection system operators and maintenance workers.
On February 10, 2016, the State Water Board entered into a collaborative agreement with the Association titled Memorandum of Agreement Between the California State Water Resources Control Board and the California Water Environment Association - Training Regarding Requirements Set Forth in Statewide General Waste Discharge Requirements for Sanitary Sewer Systems. The Memorandum sets forth collaborative training necessary for regulated sanitary sewer system personnel to operate and maintain a well operating system and ensure full compliance with statewide sewer system regulations.
On March 15, 2018, the State Water Board and the California Water Environment Association amended the existing Memorandum of Agreement to include collaborative outreach and expand training needs associated with further updates to Water Board regulations for sanitary sewer systems. The State Water Board encourages further Agreement updates as necessary to support improved sewer system operations and the professionalism of collection system operators.
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11 3.2. General
3.2.1. Waters of the State
Waters of the State include any surface water or groundwater, including saline waters, within the boundaries of the state as defined in Water Code section 13050(e), and are inclusive of waters of the United States.
3.2.2. Sanitary Sewer System Spill Threats to Public Health and Beneficial Uses Sewage contains high levels of suspended solids, pathogenic organisms, toxic pollutants, nutrients, oxygen-demanding organic compounds, oil and grease and other pollutants. Sewage spills may cause a public nuisance, particularly when sewage is discharged to areas with high public exposure such as streets and surface waters used for drinking, irrigation, fishing, recreation, or other public consumption or contact uses.
More specifically, sanitary sewer spills may:
• Adversely affect aquatic life and/or threaten water quality when reaching receiving waters;
• Inadvertently release trash, including plastics;
• Impair the recreational use and aesthetic enjoyment of surface waters by polluting surface water or groundwater;
• Threaten public health through direct public exposure to bacteria, viruses, intestinal parasites, and other microorganisms that can cause serious illness such as gastroenteritis, hepatitis, cryptosporidiosis, and giardiasis; • Negatively impact ecological receptors and biota within surface waters; and • Cause nuisance including odors, closure of beaches and recreational areas, and property damage.
Sanitary sewer system spills may pollute receiving waters and threaten beneficial uses of surface water and groundwater. Potentially threatened beneficial uses include, but are not limited to the following (with associated acronym representations as included in statewide water quality control plans and Regional Water Boards’ Basin Plans):
• Municipal and Domestic Supply (MUN)
• Water Contact Recreation (REC-1) and Non-Contact Water Recreation (REC-2) • Cold Freshwater Habitat (COLD)
• Warm Freshwater Habitat (WARM)
• Native American Culture (CUL)
• Wildlife Habitat (WILD)
• Rare, Threatened, or Endangered Species (RARE)
• Spawning, Reproduction, and/or Early Development (SPWN) • Wetland Habitat (WET)
• Agricultural Supply (AGR)
• Estuarine Habitat (EST)
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12 • Commercial and Sport Fishing (COMM)
• Subsistence Fishing (SUB)
• Tribal Tradition and Culture (CUL)
• Tribal Subsistence Fishing (T-SUB)
• Aquaculture (AQUA)
• Marine Habitat (MAR)
• Preservation of Biological Habitats of Special Significance (BIOL) • Migration of Aquatic Organisms (MIGR)
• Shellfish Harvesting (SHELL)
• Industrial Process Supply (PROC)
• Industrial Service Supply (IND)
• Hydropower Generation (POW)
• Navigation (NAV)
• Flood Peak Attenuation/Flood Water Storage (FLD)
• Water Quality Enhancement (WQE)
• Fresh Water Replenishment (FRSH)
• Groundwater Recharge (GWR)
• Inland Saline Water Habitat (SAL)
3.2.3. Proactive Sanitary Sewer System Management to Eliminate Spill Causes Finding 3 of the previous Order, 2006-0003-DWQ, states: “Sanitary sewer systems experience periodic failures resulting in discharges that may affect waters of the state.
There are many factors (including factors related to geology, design, construction methods and materials, age of the system, population growth, and system operation and maintenance), which affect the likelihood of an SSO [sanitary sewer overflow].
A proactive approach that requires Enrollees to ensure a system-wide operation, maintenance, and management plan is in place will reduce the number and frequency of SSOs within the state. This approach will in turn decrease the risk to human health and the environment caused by SSOs.”
Many spills are preventable through proactive attention on sanitary sewer system management using the best practices and technologies available to address major causes of spills, including but not limited to:
• Blockages from sources including but not limited to:
o Fats, oils and grease;
o Tree roots;
o Rags, wipes and other paper, cloth and plastic products; and o Sediment and debris.
• Sewer system damage and exceedance of sewer system hydraulic capacity from identified system-specific environmental, and climate-change impacts, including but not limited to:
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13 o Sea level rise impacts including flooding, coastal erosion, seawater intrusion, tidal inundation and submerged lands;
o Increased surface water flows due to higher intensity rain events; o Flooding;
o Wildfires and wildfire induced impacts;
o Earthquake induced damage;
o Landslides; and
o Subsidence.
• Infrastructure deficiencies and failures, including but not limited to:
o Pump station mechanical failures;
o System age;
o Construction material failures;
o Manhole cover failures;
o Structural failures; and
o Lack of proper operation and maintenance.
• Insufficient system capacity (temporary or sustained), due to factors including but not limited to:
o Excessive and/or increased storm or groundwater inflow/infiltration; o Insufficient capacity due to population increase and/or new connections from industrial, commercial and other system users; and
o Stormwater capture projects utilizing a sanitary sewer system to convey stormwater to treatment facilities for reuse.
• Community impacts, including but not limited to:
o Power outages;
o Vandalism; and
o Contractor-caused or other third party-caused damages.
3.2.4. Underground Sanitary Sewer System Leakage
Portions of some sanitary sewer systems may leak, causing underground exfiltration (exiting) of sewage from the system. Exfiltrated sewage that remains in the underground infrastructure trench and/or the soil matrix, and that does not discharge into waters of the State (surface water or groundwater) may not threaten beneficial uses.
Underground exfiltrated sewage may threaten beneficial uses if discharged to waters of the State. Exfiltrated sewage that discharges to groundwater may impact beneficial uses of groundwater and pollute groundwater supply. Additionally, if in close proximity, exfiltrated sewage may enter into a compromised underground drainage conveyance system that discharges into a water of the United States, or into groundwater that is hydrologically connected to (feeds into) a water of the United States, thus potentially causing: (1) a Clean Water Act violation, (2) threat and impact to beneficial uses, and/or (3) surface water pollution.
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14 3.2.5. Proactive Sanitary Sewer System Management to Reduce Inflow and Infiltration Excessive inflow (stormwater entering) and infiltration (groundwater seepage entering) to sanitary sewer systems is preventable through proactive sewer system management using the best practices and technologies available. The efficiency of the downstream wastewater treatment processes is dependent on the performance of the sanitary sewer system. When the structural integrity of a sanitary sewer system deteriorates, high volumes of inflow and infiltration can enter the sewer system. High levels of inflow and infiltration increase the hydraulic load on the downstream treatment plant, which can reduce treatment efficiency, lead to bypassing a portion of the treatment process, cause illegal discharge of partially treated effluent, or in extreme situations make biological treatment facilities inoperable (e.g., wash out the biological organisms that treat the waste).
3.3. Water Quality Control Plans, Policies and Resolutions The nine Regional Water Boards have adopted region-specific water quality control plans (commonly referred to as Basin Plans) that designate beneficial uses, establish water quality objectives, and contain implementation programs and policies to achieve those objectives. The State Water Board has adopted statewide water quality control plans, policies and resolutions establishing statewide water quality objectives, implementation programs and initiatives.
3.3.1. State Water Board Antidegradation Policy
On October 28, 1968, the State Water Board adopted Resolution 68-16, titled Statement of Policy with Respect to Maintaining High Quality of Waters in California, which incorporates the federal antidegradation policy. Resolution 68-16 requires that existing water quality be maintained unless degradation is justified based on specific findings.
The continued prohibition of sewage discharges from sanitary sewer systems into waters of the State aligns with Resolution 68-16. A sewage discharge from sanitary sewers to waters of the State is prohibited by this Order. Therefore, this Order does not allow degradation of waters of the State. In addition, this Order: (1) further expands the existing prohibition of sewage discharges to include waters of the State, in addition to waters of the United States as provided in previous Order 2006-0003-DWQ, and (2) enhances the ability for Water Board enforcement of violations of the established prohibitions.
3.3.2. State Water Board Sources of Drinking Water Policy On May 19,1988, the State Water Board adopted Resolution 88-63 (amended on February 1, 2006), titled Sources of Drinking Water, establishing state policy that all waters of the State, with certain exceptions, are suitable or potentially suitable for municipal or domestic supply.
3.3.3. State Water Board Cost of Compliance Resolution
On September 24, 2013, the State Water Board adopted Resolution 2013-0029, titled Directing Actions in Response to Efforts by Stakeholders on Reducing Costs of
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15 Compliance While Maintaining Water Quality Protection. Through this resolution, the State Water Board committed to continued stakeholder engagement in identifying and implementing measures to reduce costs of compliance with regulatory orders while maintaining water quality protection and improving regulatory program outcomes.
3.3.4. State Water Board Human Right to Water Resolution On February 16, 2016, the State Water Board adopted Resolution 2016-0010, titled Adopting the Human Right to Water as a Core Value and Directing its Implementation in Water Board Programs and Activities, addressing the human right to water as a core value and directing Water Board programs to implement requirements to support safe drinking water for all Californians.
On November 16, 2021, the State Water Board adopted Resolution 2021-0050 titled Condemning Racism, Xenophobia, Bigotry, and Racial Injustice, and Strengthening Commitment to Racial Equity, Diversity, Inclusion, Access, and Anti-racism. Among other actions, through Resolution 2021-0050, the State Water Board, in summary as corresponding to this General Order, reaffirms its commitment to its Human Right to Water resolution, upholding that every human being in California deserves safe, clean, affordable, and accessible water for human consumption, cooking, and sanitation purposes. Resolution 2021-0050 provides the State Water Board commitment to:
• Protect public health and beneficial uses of waterbodies in all communities, including communities disproportionately burdened by wastes discharge of waste to land and surface water;
• Restore impaired surface waterbodies and degraded aquifers; and • Promote multi-benefit water quality projects.
Through Resolution 2021-0050, the State Water Board also commits to expanding implementation of its Climate Change Resolution to address the disproportionate effects of extreme hydrologic conditions and sea-level rise on Black, Indigenous, and people of color communities, prioritizing:
• The right to safe, clean, affordable, and accessible drinking water and sanitation; • Sustainable management and protection of local groundwater resources; • Healthy watersheds; and
• Access to surface waterbodies that support subsistence fishing.
On June 7, 2022, the State Water Board adopted a Resolution, titled Authorizing the Executive Director or Designee to Enter into One or More Multi-Year Contracts Up to a Combined Sum of $4,000,000 for a Statewide Wastewater Needs Assessment, supporting the equitable access to sanitation for all Californians and implementation of Resolutions 2016-0010 and 2021-0050.
This General Order supports the State Water Board priority in collecting a comprehensive set of data for California’s wastewater systems, including sanitary sewer systems. Data reported per the requirements of this Order will be used with data from other Water Boards’ programs, to further develop criteria and create a statewide risk
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16 framework to prioritize critical funding and infrastructure investments for California’s most vulnerable populations, including disadvantaged or severely disadvantaged communities with inadequate or failing sanitation systems and threatened access to healthy drinking water supplies.
3.3.5. State Water Board Open Data Resolution
On July 10, 2018, the State Water Board adopted Resolution 2018-0032, titled Adopting Principles of Open Data as a Core Value and Directing Programs and Activities to Implement Strategic Actions to Improve Data Accessibility and Associated Innovation, directing regulatory programs to assure all monitoring and reporting requirements support the State Water Boards’ Open Data Initiative.
3.3.6. State Water Board Response to Climate Change
On March 7, 2017, the State Water Board adopted Resolution 2017-0012, titled Comprehensive Response to Climate Change, requiring a proactive response to climate change in all California Water Board actions, with the intent to embed climate change consideration into all programs and activities.
3.4. California Environmental Quality Act
The adoption of this Order is an action to reissue general waste discharge requirements that is exempt from the California Environmental Quality Act (Public Resources Code section 21000 et seq.) because it is an action taken by a regulatory agency to assure the protection of the environment and the regulatory process involves procedures for protection of the environment (Cal. Code Regs., Title 14, section 15308). In addition, the action to adopt this Order is exempt from CEQA pursuant to Cal. Code Regs., Title 14, section 15301, to the extent that it applies to existing sanitary sewer collection systems that constitute “existing facilities” as that term is used in sections 15301 and 15302, to the extent that it results in the repair or replacement of existing systems involving negligible or no expansion of capacity.
3.5. State Water Board Funding Assistance for Compliance with Water Board Water Quality Orders
The State Water Board, Division of Financial Assistance administers the implementation of the State Water Board financial assistance programs, per Board-adopted funding policies. Among other funding areas, the Division administers loan and grant funding for the planning and construction of wastewater and water recycling facilities per funding program-specific policies and guidelines. Applicants may apply for Clean Water State Revolving Fund low-interest loan, Small Community Wastewater grant funding assistance, and other funding available at the time of application, for some of the costs associated with complying with this General Order.
Funding applicants may obtain further information regarding current funding opportunities, and Division of Financial Assistance staff contact information at the following website: Financial Assistance Funding - Grants and Loans | California State Water Resources Control Board.
(https://www.waterboards.ca.gov/water_issues/programs/grants_loans/)
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17 Section 13477.6 of the Water Code authorizes the Small Community Grant Fund.
The Small Community Grant Fund allows the State Water Board to provide grant funding assistance to small, disadvantaged communities and small severely disadvantaged communities that may not otherwise be able to afford a loan or similar financing for projects to comply with requirements of this General Order. The State Water Board also considers loan forgiveness on a disadvantaged community-specific basis.
For disadvantaged communities’ wastewater needs, the State Water Board places priority on the funding of projects that address:
• Public health;
• Violations of waste discharge requirements and National Pollutant Discharge Elimination System (NPDES) permits;
• Providing sewer system service to existing septic tank owners; and • High priority public health and water quality concerns identified by a Regional Water Board.
3.6. Notification to Interested Parties
On January 31, 2022, the State Water Board notified interested parties and persons of its intent to reissue Sanitary Sewer Systems General Order 2006-0003-DWQ by issuing a draft General Order for a 60-day public comment period. State Water Board staff conducted extensive stakeholder outreach and encouraged public participation in the adoption process for this General Order. On March 15, 2022, the State Water Board held a public meeting to hear and consider oral public comments. The State Water Board considered all public comments prior to adopting this General Order.
THEREFORE, IT IS HEREBY ORDERED, that pursuant to Water Code sections 13263, 13267, and 13383 this General Order supersedes Order 2006-0003-DWQ, Order WQ 2013-0058-EXEC, and any amendments made to these Orders thereafter, except for enforcement purposes and to meet the provisions contained in Division 7 of the Water Code (commencing with section 13000) and regulations adopted thereunder, and the provisions of the Clean Water Act and regulations and guidelines adopted thereunder, the Enrollee shall comply with the requirements in this Order.
4. PROHIBITIONS
4.1 Discharge of Sewage from a Sanitary Sewer System
Any discharge from a sanitary sewer system that has the potential to discharge to surface waters of the State is prohibited unless it is promptly cleaned up and reported as required in this General Order.
4.2. Discharge of Sewage to Waters of the State
Any discharge from a sanitary sewer system, discharged directly or indirectly through a drainage conveyance system or other route, to waters of the State is prohibited.
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18 4.3. Discharge of Sewage Creating a Nuisance
Any discharge from a sanitary sewer system that creates a nuisance or condition of pollution as defined in Water Code section 13050(m) is prohibited.
5. SPECIFICATIONS
5.1. Designation of a Legally Responsible Official
The Enrollee shall designate a Legally Responsible Official that has authority to ensure the enrolled sanitary sewer system(s) complies with this Order, and is authorized to serve as a duly authorized representative. The Legally Responsible Official must have responsibility over management of the Enrollee’s entire sanitary sewer system, and must be authorized to make managerial decisions that govern the operation of the sanitary sewer system, including having the explicit or implicit duty of making major capital improvement recommendations to ensure long-term environmental compliance.
The Legally Responsible Official must have or have direct authority over individuals that:
• Possess a recognized degree or certificate related to operations and maintenance of sanitary sewer systems, and/or
• Have professional training and experience related to the management of sanitary sewer systems, demonstrated through extensive knowledge, training and experience.
For example, a sewer system superintendent or manager, an operations manager, a public utilities manager or director, or a district engineer may be designated as a Legally Responsible Official.
The Legally Responsible Official shall complete the electronic CIWQS “User Registration” form (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp). A Legally Responsible Official that represents multiple enrolled systems shall complete the electronic CIWQS “User Registration” form for each system.
The Enrollee shall submit any change to its Legally Responsible Official, and/or change in contact information, to the State Water Board within 30 calendar days of the change by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.2. Sewer System Management Plan Development and Implementation To facilitate adequate local funding and management of its sanitary sewer system(s), the Enrollee shall develop and implement an updated Sewer System Management Plan.
The scale and complexity of the Sewer System Management Plan, and specific elements of the Plan, must match the size, scale and complexity of the Enrollee’s sanitary sewer system(s). The Sewer System Management Plan must address, at minimum, the required Plan elements in Attachment D (Sewer System Management Plan – Required Elements) of this General Order. To be effective, the Sewer System Management Plan must include procedures for the management, operation, and maintenance of the sanitary sewer system(s). The procedures must: (1) incorporate the
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19 prioritization of system repairs and maintenance to proactively prevent spills, and (2) address the implementation of current standard industry practices through available equipment, technologies, and strategies.
For an existing Enrollee under Order 2006-0003-DWQ that has certified its Continuation of Existing Regulatory Coverage, per section 2.1 (Requirements for Continuation of Existing Regulatory Coverage) of this General Order:
Within six (6) months of the Adoption Date of this General Order:
• The Legally Responsible Official shall upload the Enrollee’s existing Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
For a new Enrollee:
Within twelve (12) months of the Application for Enrollment approval date:
• The governing entity of the new Enrollee shall approve its Sewer System Management Plan; and
• The Legally Responsible Official shall certify and upload its Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database.
5.3. Certification of Sewer System Management Plan and Plan Updates The Legally Responsible Official shall certify and upload its Sewer System Management Plan and all subsequent updates to the online CIWQS Sanitary Sewer System Database.
5.4. Sewer System Management Plan Audits
The Enrollee shall conduct an internal audit of its Sewer System Management Plan, and implementation of its Plan, at a minimum frequency of once every three years. The audit must be conducted for the period after the end of the Enrollee’s last required audit period. Within six months after the end of the required 3-year audit period, the Legally Responsible Official shall submit an audit report into the online CIWQS Sanitary Sewer System Database per the requirements in section 3.10 (Sewer System Management Plan Audit Reporting Requirements) of Attachment E1 of this General Order.
Audit reports submitted to the CIWQS Sanitary Sewer System Database will be viewable only to Water Boards staff.
The internal audit shall be appropriately scaled to the size of the system(s) and the number of spills. The Enrollee’s sewer system operators must be involved in completing the audit. At minimum, the audit must:
• Evaluate the implementation and effectiveness of the Enrollee’s Sewer System Management Plan in preventing spills;
• Evaluate the Enrollee’s compliance with this General Order; • Identify Sewer System Management Plan deficiencies in addressing ongoing spills and discharges to waters of the State; and
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20 • Identify necessary modifications to the Sewer System Management Plan to correct deficiencies.
The Enrollee shall submit a complete audit report that includes:
• Audit findings and recommended corrective actions;
• A statement that sewer system operators’ input on the audit findings has been considered; and
• A proposed schedule for the Enrollee to address the identified deficiencies.
A new Enrollee of this General Order (that did not have a sanitary sewer system enrolled in the previous State Water Board Order 2006-0003-DWQ) shall conduct its first internal Sewer System Management Plan audit for the time period between the date of submittal of its certified Sewer System Management Plan and the third subsequent December 31st date. The audit report must be submitted into the online CIWQS Sanitary Sewer System Database by July 1 of the following calendar year.
See the following tables for clarification:
Initial Audit Period and Audit Due Date for New Enrollees Audit Period Audit Due Date
New Enrollee
Certified Sewer System Management
Plan Submittal Date
through
the third subsequent December 31
st date
July 1
st date after
audit period
Example
Certified Sewer System Management
Plan Submittal Date of August 2, 2025
Audit Period of August 2, 2025 through
December 31, 2027
July 1, 2028
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21 Initial Audit Period for Transition from 2-Year Audit Required in Previous Order 2006-0003-DWQ to 3-Year Audit Required in this General Order Audit Period Audit Due Date
An Enrollee
previously
regulated by Order
2006-003-DWQ
A 3-year period starting from the end of
last required 2-year Audit Period
Within six months
after end of 3-year
Audit Period
Example
Last required Audit Period start date of
August 2, 2021;
Audit Period of August 2, 2021 through
August 1, 2024
February 1, 2025
Three-Year Ongoing Audit Period
Audit Period Audit Due Date
Each Enrollee A 3-year period starting from the end of
last required Audit Period
Within six months
after end of 3-year
Audit Period
5.5. Six-Year Sewer System Management Plan Update
At a minimum, the Enrollee shall update its Sewer System Management Plan every six (6) years after the date of its last Plan Update due date. (For an Enrollee previously regulated by Order 2006-0003-DWQ, the six-year period shall commence on the due date identified in section 3.11 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this Order. The Updated Sewer System Management Plan must include:
• Elements required in Attachment D (Sewer System Management Plan – Required Elements) of this Order;
• Summary of revisions included in the Plan update based on internal audit findings; and
• Other sewer system management-related changes.
The Enrollee’s governing entity shall approve the updated Plan. The Legally Responsible Official shall upload and certify the approved updated Plan in the online CIWQS Sanitary Sewer System Database in accordance with section 3.11 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order. During the time period in between Plan updates, the Enrollee shall continuously document changes to its Sewer System Management Plan in a change log attached to the Plan.
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22 5.6. System Resilience
The Enrollee shall include and implement system-specific procedures in its Sewer System Management Plan to proactively prioritize: (1) operation and maintenance, (2) condition assessments, and (3) repair and rehabilitation, to address ongoing system resilience, as specified in Attachment D (Sewer System Management Plan – Required Elements) of this General Order.
5.7. Allocation of Resources
The Enrollee shall:
• Establish and maintain a means to manage all necessary revenues and expenditures related to the sanitary sewer system; and
• Allocate the necessary resources to its sewer system management program for:
o Compliance with this General Order,
o Full implementation of its updated Sewer System Management Plan, o System operation, maintenance, and repair, and
o Spill responses.
5.8. Designation of Data Submitters
The Legally Responsible Official may designate one or more individuals as a Data Submitter for reporting of spill data. The Legally Responsible Official shall authorize the designation of Data Submitter(s) through the online CIWQS database (https://ciwqs.waterboards.ca.gov) prior to the individuals establishing a CIWQS user account (https://ciwqs.waterboards.ca.gov/ciwqs/newUser.jsp) and entering spill data into the online CIWQS Sanitary Sewer System Database.
The Legally Responsible Official shall submit any change to its Data Submitter(s), and/or change in Data Submitter contact information, to the State Water Board within 30 calendar days of the change, by emailing [email protected] and copying the appropriate Regional Water Board as provided in Attachment F (Regional Water Quality Control Board Contact Information) of this General Order.
5.9. Reporting Certification
The Legally Responsible Official shall electronically certify, on the Enrollee’s behalf, all applications, reports, the Sewer System Management Plan(s) and corresponding updates, and other information submitted electronically into the online CIWQS Sanitary Sewer System Database, as follows:
“I certify under penalty of perjury under the laws of the State of California that the electronically submitted information was prepared under my direction or supervision.
Based on my inquiry of the person(s) directly responsible for gathering the information, to the best of my knowledge and belief, the information submitted is true, accurate, and complete, and complies with the Statewide Sanitary Sewer Systems General Order.
I am aware that there are significant penalties for submitting false information.”
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23 Hardcopy submittals to the State Water Board must be accompanied by the above certification statement.
5.10. System Capacity
The Enrollee shall maintain the system capacity necessary to convey: (1) base flows during dry weather conditions, and (2) wet weather peak flows consistent with designated local historic storms. Design storms must take into account system-specific stormwater contributions via inflow and infiltration, and location-specific depth of groundwater and storm frequencies. The Enrollee shall implement capital improvements to provide adequate hydraulic capacity to:
• Meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance element of its Sewer System Management Plan; and • Prevent system capacity-related spills, and adverse impacts to the treatment efficiency of downstream wastewater treatment facilities.
5.11. System Performance Analysis
The Enrollee shall include a running 10-year system performance analysis in its Annual Report. The analysis must include two CIWQS-generated graphs presenting the following information:
Graph 1 – Total Spill Volume per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total spill volume, per Spill Category, for each calendar year.
Graph 2 – Total Number of Spills per Year:
X axis: A 10-year period which includes the current calendar year and the nine previous calendar years;
Y axis: The total number of spills, per Spill Category, for each calendar year.
The current calendar year is the calendar year covered in the Annual Report.
The Enrollee shall generate the graphs in CIWQS, using the existing data in the online CIWQS Sanitary Sewer System Database at the following graph generation link:
(https://ciwqs.waterboards.ca.gov/ciwqs/readOnly/PublicReportSSOServlet?reportActio n=criteria&reportId=sso_operation_report).
5.12. Spill Emergency Response Plan and Remedial Actions For Existing Enrollees (with regulatory coverage under Order 2006-0003-DWQ):
Within six (6) months of the Adoption Date of this General Order, the Enrollee shall update and implement its Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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24 For New Enrollees:
Within six (6) months of the Application for Enrollment approval date, the Enrollee shall develop and implement a Spill Emergency Response Plan, per Attachment D, section 6 (Spill Emergency Response Plan) of this General Order.
The Enrollee shall certify, in its Annual Report, that its Spill Emergency Response Plan is up to date.
The Spill Emergency Response Plan shall include measures to protect public health and the environment. The Enrollee shall respond to spills from its system(s) in a timely manner that minimizes water quality impacts and nuisance by:
• Immediately stopping the spill and preventing/minimizing a discharge to waters of the State;
• Intercepting sewage flows to prevent/minimize spill volume discharged into waters of the State;
• Thoroughly recovering, cleaning up and disposing of sewage and wash down water; and
• Cleaning publicly accessible areas while preventing toxic discharges to waters of the State.
5.13. Notification, Monitoring, Reporting and Recordkeeping Requirements The Enrollee shall comply with notification, monitoring, reporting, and recordkeeping requirements in Attachment E1 of this General Order.
5.13.1. Spill Categories
Individual spill notification, monitoring and reporting must be in accordance with the following spill categories:
• Category 1 Spill
A Category 1 spill is a spill of any volume of sewage from or caused by a sanitary sewer system regulated under this General Order that results in a discharge to:
o A surface water, including a surface water body that contains no flow or volume of water; or
o A drainage conveyance system that discharges to surface waters when the sewage is not fully captured and returned to the sanitary sewer system or disposed of properly.
Any spill volume not recovered from a drainage conveyance system is considered a discharge to surface water, unless the drainage conveyance system discharges to a dedicated stormwater infiltration basin or facility.
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25 A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section
3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
• Category 2 Spill
A Category 2 spill is a spill of 1,000 gallons or greater, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of 1,000 gallons or greater that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system, is a Category 2 spill. • Category 3 Spill
A Category 3 spill is a spill of equal to or greater than 50 gallons and less than 1,000 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of equal to or greater than 50 gallons and less than 1,000 gallons, that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 3 spill.
• Category 4 Spill
A Category 4 spill is a spill of less than 50 gallons, from or caused by a sanitary sewer system regulated under this General Order that does not discharge to a surface water.
A spill of less than 50 gallons that spills out of a lateral and is caused by a failure or blockage in the sanitary sewer system is a Category 4 spill.
5.13.2. Annual Report
The Enrollee shall submit an Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
For new Enrollees: Within 30 days of obtaining a CIWQS account, a new Enrollee shall submit its initial Annual Report, as specified in section 3.9 (Annual Report) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
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26 5.14. Electronic Sanitary Sewer System Service Area Boundary Map For continuing enrollees, starting on July 1, 2025, and no later than December 31, 2025:
For new enrollees – no earlier than July 1, 2025, or within 12 months of the Application for Enrollment approval date, whichever date is later:
The Legally Responsible Official shall submit, to the State Water Board, geospatial data detailing the locations of the Enrollee’s sanitary sewer system service area boundary, per the required content and specifications in section 3.8 (Electronic Sanitary Sewer System Service Area Boundary Map) of Attachment E1 of this General Order, for each system identified by a WDID number.
An Enrollee of a disadvantaged community that may need assistance developing an electronic map to comply with this requirement, may contact State Water Board staff for assistance at [email protected].
5.15. Voluntary Reporting of Spills from Privately-Owned Sewer Laterals and/or Private Sanitary Sewer Systems
Within 24 hours of becoming aware of a spill (as described below) from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to report the following observations to the online CIWQS Sanitary Sewer System Database at the following link:
https://ciwqs.waterboards.ca.gov:
• A spill equal or greater than 1,000 gallons that discharges (or has a potential to discharge) to a water of the State, or a drainage conveyance system that discharges to waters of the State; or
• Any volume of sewage that discharges (or has a potential to discharge) to surface waters.
In the CIWQS module, the Enrollee is encouraged to identify:
• Time of observation;
• Description of general spill location (for example, street name and cross street names);
• Estimated volume of spill;
• If known, general description of spill destination (for example, flowing into drainage channel, flowing directly into a creek, etc.); and
• If known, name of private system owner/operator.
The CIWQS database will make the name and contact information of the entity voluntarily reporting a private spill, accessible to State and Regional Water Board staff only. The CIWQS database will only make information regarding the actual spill, accessible to the public.
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27 5.16. Voluntary Notification of Spills from Privately-Owned Laterals and/or Systems to the California Office of Emergency Services
Upon observing or acquiring knowledge of any of the following from a private sewer lateral or private sanitary sewer system that is not owned/operated by the Enrollee, the Enrollee is encouraged to notify the California Office of Emergency Services (as provided by Health and Safety Code section 5410 et. seq. and Water Code section 13271), or inform the responsible party that State law requires such notification to the Office of Emergency Services by any person that causes or allows a sewage discharge to waters of the State:
• A spill equal to 1,000 gallons or more that discharges (or has a potential to discharge) to waters of the State, or a drainage conveyance system that discharges to waters of the State; or
• A spill of any volume to surface waters.
5.17. Unintended Failure to Report
If an Enrollee becomes aware that they unintentionally failed to submit relevant facts in any report required in this General Order, the Enrollee shall promptly notify Regional Water Board and State Water Board staff. Regional Water Board contact information is included in Attachment F of this Order. State Water Board staff shall be contacted by email at [email protected] for assistance in formally amending the corresponding report(s) in the online CIWQS Sanitary Sewer System Database.
5.18. Duty to Report to Water Boards
In accordance with Water Code section 13267 and/or section 13383, upon request by the State Water Board Executive Director (or designee) or a Regional Water Board Executive Officer (or designee), the Enrollee shall provide the requested information which the State or Regional Water Board deems necessary to determine compliance with this General Order.
5.19. Operation and Maintenance
To prevent discharges to the environment, the Enrollee shall maintain in good working order, and operate as designed, any facility or treatment and control system designed to contain sewage and convey it to a treatment plant.
6. PROVISIONS
6.1. Enforcement Provisions
The following enforcement provisions are based on existing federal and state regulations, laws and policies, including the federal Clean Water Act, the state Water Code and the State Water Board Enforcement Policy.
6.1.1. Enforceability of Clean Water Act and Water Code Violations Noncompliance with requirements of this General Order or discharging sewage without enrolling in this General Order constitutes a violation of the Water Code and a potential
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER
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28 violation of the Clean Water Act and is grounds for an enforcement action by the State Water Board or the applicable Regional Water Board. Failure to comply with the notification, monitoring, inspection, entry, reporting, and recordkeeping requirements may subject the Enrollee to administrative civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement. Discharging waste not in compliance with the requirements of this General Order or the Clean Water Act may subject the Enrollee to administrative civil liabilities up to $10,000 a day per violation and additional liability up to $10 per gallon of discharge not cleaned up after the first 1,000 gallons of discharge; up to $5,000 a day per violation pursuant to Water Code section 13350 or up to $20 per gallon of waste discharged; or referral to the Attorney General for judicial civil enforcement.
6.1.2. Monetary Penalties
The Water Code provides the State and Regional Water Boards the authority to pursue formal enforcement actions, including imposing administrative liability and civil monetary penalties, for non-compliance with the requirements of this General Order and violations of the Clean Water Act.
6.1.3. Falsifying or Failure to Report
The Water Code provides that any person failing or refusing to furnish technical or monitoring program reports, as required under this General Order, or falsifying any information provided in the technical or monitoring reports is subject to administrative liability and civil monetary penalties. Any person who knowingly fails or refuses to furnish technical or monitoring program reports or falsifies any information provided in reports required by this General Order is subject to criminal penalties.
6.1.4. Severability of General Order
The provisions of this General Order are severable; if any provision of this Order, or the application of any provision of this Order to any circumstance, is held invalid, the application of such provision to other circumstances and the remainder of this Order shall not be affected thereby.
6.1.5. Indirect Discharges
In the event that a spill enters into a drainage conveyance system, the Enrollee shall take all feasible steps to prevent discharge of sewage into waters of the State by blocking or redirecting the flow in the drainage conveyance system, removing the sewage from the drainage conveyance system, and cleaning the system in a manner that does not inadvertently impact beneficial uses of the receiving water body.
6.1.6. Water Boards’ Considerations for Discretionary Enforcement Consistent with the State Water Board Enforcement Policy, when considering Water Code section 13327 factors, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to contain, control, clean up, and mitigate spills. In assessing the factors, the State Water Board or the applicable Regional Water Board will consider:
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29 • The Enrollee’s compliance with this General Order with a focus on compliance with reporting requirements;
• The Enrollee’s provision of adequate funding to implement the requirements of this General Order;
• The Enrollee’s compliance with providing a complete and updated Sewer System Management Plan;
• The Enrollee’s compliance with implementing its Sewer System Management Plan; • The overall effectiveness of the Enrollee’s Sewer System Management Plan with respect to:
o System management, operation, and maintenance,
o Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g. adequately enlarging treatment or collection facilities to accommodate growth, infiltration and inflow, etc.),
o Preventive maintenance (including cleaning, root grinding, and fats, oils, and grease control) and source control measures,
o Implementation of backup equipment,
o Inflow and infiltration prevention and control,
o Appropriate sanitary sewer system capacity to prevent spills, and o The Enrollee’s responsiveness to stop and mitigate the impact of the discharge; • The Enrollee’s compliance with identifying the cause of the spill; • The Enrollee’s use of available information and observations to accurately estimate the spill volume and identify the affected or potentially affected receiving waters; • The Enrollee’s thoroughness of cleaning up sewage in drainage conveyance systems after the spill(s);
• The Enrollee’s use of water quality and biological monitoring and assessment to determine the short-term and long-term impacts to beneficial uses and the environment;
• The Enrollee’s follow up actions to improve system performance; • The Enrollee’s implementation of feasible alternatives to prevent spills, such as:
o Use of temporary storage or waste retention,
o Reduction of system inflow and infiltration,
o Collection and hauling of waste to a treatment facility, o Prevention of and/ or containment of spills due to a design storm event identified in the Enrollee’s Sewer System Management Plan,
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30 o Implementation of available equipment, technologies, strategies, and recommended industry practices for maintaining and managing sewer systems to prevent spills, and contain and eliminate discharges to waters of the State; and • The spill duration and factors beyond the reasonable control of the Enrollee causing the event.
6.1.7. Enforcement Discretion Based on Reporting Compliance Consistent with the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts to comply with spill reporting requirements when determining compliance with Water Code section 13267 and section 13383. When assessing Water Code section 13227 factors, the State Water Board or the applicable Regional Water Board will consider:
• The Enrollee’s diligence to comply with all reporting requirements in this General Order;
• The use of best available information for the Enrollee’s reporting of spill start date and start time in which the release of sewage from the sanitary sewer system initiated;
• The Enrollee’s reporting of spill end date, and end time to be the date and time in which the release of sewage from the sanitary sewer system was stopped; • The Enrollee’s diligence to accurately estimate and report spill volumes; • The Enrollee’s subsequent verification and/or updates to initial Draft Spill Reports in accordance with this General Order; and
• The Enrollee’s timely certification of required spill reports.
Consistent with Water Code section 13267 and section 13383, the State Water Board or a Regional Water Board may require an Enrollee to report the results of a condition assessment of a specified portion of the Enrollee’s sanitary sewer system.
6.2. Other Regional Water Board Orders
It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with federal and state regulations. This Order will not be interpreted or applied:
• In a manner inconsistent with the federal Clean Water Act; • To authorize a spill or discharge that is illegal under either the Clean Water Act, the Water Code, and/or an applicable Basin Plan prohibition or water quality standard; • To prohibit a Regional Water Board from issuing an individual National Pollutant Discharge Elimination System (NPDES) permit or individual waste discharge requirements superseding an Enrollee’s regulatory coverage under this General Order for a sanitary sewer system authorized under the Clean Water Act or Water Code;
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31 • To supersede any more specific or more stringent waste discharge requirements or enforcement orders issued by a Regional Water Board; or • To supersede any more specific or more stringent state or federal requirements in existing regulation, an administrative/judicial order, or Consent Decree.
6.3. Sewer System Management Plan Availability
The Enrollee’s updated Sewer System Management Plan must be maintained for public inspection at the Enrollee’s offices and facilities and must be available to the public through CIWQS and/or on the Enrollee’s website, in accordance with section 3.8 (Sewer System Management Plan Reporting Requirements) of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
6.4. Entry and Inspection
6.4.1. Entry and Availability of Information
The Enrollee shall allow State and Regional Water Board staff, upon presentation of credentials and other documents as may be required by law, to:
• Enter upon the Enrollee’s premises where a regulated facility or activity is located or conducted, or where records are kept under the requirements of this General Order; • Have access to and reproduce any records required to be maintained by this General Order;
• Inspect any facility and/or equipment (including monitoring and control equipment), practices, or operations required in this General Order; and • Sample or monitor substances or parameters for assuring compliance with this General Order, or as otherwise authorized by the Water Code.
6.4.2. Pre-Inspection Questionnaire
The Enrollee shall provide pre-inspection information to State and Regional Water Board staff through the completion of a Pre-Inspection Questionnaire provided by Water Board staff.
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ATTACHMENT A - DEFINITIONS
Annual Report
An Annual Report (previously termed as Collection System Questionnaire in Order 2006-0003-DWQ) is a mandatory report in which the Enrollee provides a calendar-year update of its efforts to prevent spills.
Basin Plan
A Basin Plan is a water quality control plan specific to a Regional Water Quality Control Board (Regional Water Board), that serves as regulations to: (1) define and designate beneficial uses of surface and groundwaters, (2) establish water quality objectives for protection of beneficial uses, and (3) provide implementation measures.
Beneficial Uses
The term “Beneficial Uses” is a Water Code term, defined as the uses of the waters of the State that may be protected against water quality degradation. Examples of beneficial uses include but are not limited to, municipal, domestic, agricultural and industrial supply; power generation; recreation; aesthetic enjoyment; navigation; and preservation and enhancement of fish, wildlife, and other aquatic resources or preserves.
California Integrated Water Quality System (CIWQS)
CIWQS is the statewide database that provides for mandatory electronic reporting as required in State and Regional Water Board-issued waste discharge requirements.
Data Submitter
A Data Submitter is an individual designated and authorized by the Enrollee’s Legally Responsible Official to enter spill data into the online CIWQS Sanitary Sewer System Database. A Data Submitter does not have the authority of a Legally Responsible Official to certify reporting entered into the online CIWQS Sanitary Sewer System Database.
Disadvantaged Community
A disadvantaged community is a community with a median household income of less than eighty percent (80%) of the statewide annual median household income.
For the purpose of this General Order, there is no differentiation between a small and large disadvantaged community.
Drainage Conveyance System
A drainage conveyance system is a publicly- or privately-owned separate storm sewer system, including but not limited to drainage canals, channels, pipelines, pump stations, detention basins, infiltration basins/facilities, or other facilities constructed to transport stormwater and non-stormwater flows.
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Enrollee
An Enrollee is a public, private, or other non-governmental entity that has obtained approval for regulatory coverage under this General Order, including:
• A state agency, municipality, special district, or other public entity that owns and/or operates one or more sanitary sewer systems:
• greater than one (1) mile in length (each individual sanitary sewer system); • one mile or less in length where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order, or • A federal agency, private company, or other non-governmental entity that owns and/or operates a sanitary sewer system of any size where the State Water Resources Control Board or a Regional Water Quality Control Board requires regulatory coverage under this Order in response to a history of spills, proximity to surface water, or other factors supporting regulatory coverage.
Environmentally Sensitive Area
An environmentally sensitive area is a designated agricultural and/or wildlife area identified to need special natural landscape protection due to its wildlife or historical value.
Exfiltration
Exfiltration is the underground exiting of sewage from a sanitary sewer system through cracks, offset or separated joints, or failed infrastructure due to corrosion or other factors.
Flood Control Channel
A flood control channel is a channel used to convey stormwater and non-stormwater flows through and from areas for flood management purposes.
Governing Entity
A governing entity includes but is not limited to the following:
• A publicly elected governing board, council, or commission of a municipal agency; • A Department or Division director of a federal or state agency that is not governed by a board;
• A governing board or commission of an organization or association; and • A private system owner/manager that is not governed by a board.
Hydrologically Connected
Two waterbodies are hydrologically connected when one waterbody flows, or has the potential to flow, into the other waterbody. For the purpose of this General Order, groundwater is hydrologically connected to a surface water when the
groundwater feeds into the surface water. (The surface
waterbody in this example is termed a gaining stream as it gains flow from surrounding groundwater.)
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Lateral (including Lower and Upper Lateral)
A lateral is an underground segment of smaller diameter pipe that transports sewage from a customer’s building or property (residential, commercial, or industrial) to the Enrollee’s main sewer line in a street or easement. Upper and lower lateral boundary definitions are subject to local jurisdictional codes and ordinances, or private system ownership.
A lower lateral is the portion of the lateral located between the sanitary sewer system main, and either the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations.
An upper lateral is the portion of the lateral from the property line, sewer clean out, curb line, established utility easement boundary, or other jurisdictional locations, to the building or property.
Legally Responsible Official
A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.
Nuisance
For the purpose of this General Order, a nuisance, as defined in Water Code section 13050(m), is anything that meets all of the following requirements:
• Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property; • Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal; and
• Occurs during, or as a result of, the treatment or disposal of wastes.
Private Sewer Lateral
A private sewer lateral is the privately-owned lateral that transports sewage from private property(ies) into a sanitary sewer system.
Private Sanitary Sewer System
A private sanitary sewer system is a sanitary sewer system of any size that is owned and/or operated by a private individual, company, corporation, or organization. A private sanitary sewer system may or may not connect into a publicly owned sanitary sewer system.
Potential to Discharge, Potential Discharge
Potential to Discharge, or Potential Discharge, means any exiting of sewage from a sanitary sewer system which can reasonably be expected to discharge into a water of the State based on the size of the sewage spill, proximity to a drainage conveyance system, and the nature of the surrounding environment.
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Receiving Water
A receiving water is a water of the State that receives a discharge of waste.
Resilience
Resilience is the ability to recover from or adjust to adversity or change, and grow from disruptions. Resilience can be built through planning, preparing for, mitigating, and adapting to changing conditions.
Sanitary Sewer System
A sanitary sewer system is a system that is designed to convey sewage, including but not limited to, pipes, manholes, pump stations, siphons, wet wells, diversion structures and/or other pertinent infrastructure, upstream of a wastewater treatment plant headworks, including:
• Laterals owned and/or operated by the Enrollee;
• Satellite sewer systems; and/or
• Temporary conveyance and storage facilities, including but not limited to temporary piping, vaults, construction trenches, wet wells, impoundments, tanks and diversion structures.
For purpose of this Order, sanitary sewer systems include only systems owned and/or operated by the Enrollee.
Satellite Sewer System
A satellite sewer system is a portion of a sanitary sewer system owned or operated by a different owner than the owner of the downstream wastewater treatment facility ultimately treating the sewage.
Sewer System Management Plan
A sewer system management plan is a living document an Enrollee develops and implements to effectively manage its sanitary sewer system(s) in accordance with this General Order.
Sewage
Sewage, and its associated wastewater, is untreated or partially treated domestic, municipal, commercial and/or industrial waste (including sewage sludge), and any mixture of these wastes with inflow or infiltration of stormwater or groundwater, conveyed in a sanitary sewer system.
Spill
A spill is a discharge of sewage from any portion of a sanitary sewer system due to a sanitary sewer system overflow, operational failure, and/or infrastructure failure. Exfiltration of sewage is not considered to be a spill under this General Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.
Training
Training is in-house or external education and guidance needed that provides the knowledge, skills, and abilities to comply with this General Order.
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Wash Down Water
Wash down water is water used to clean a spill area.
Waste
Waste, as defined in Water Code section 13050(d), includes sewage and any and all other waste substances, liquid, solid, gaseous, or radioactive, associated with human habitation, or of human or animal origin, or from any producing, manufacturing, or processing operation, including waste placed within containers of whatever nature prior to, and for purposes of, disposal.
Waste Discharge Identification Number (WDID)
A waste discharge identification number (WDID) identifies each individual sanitary sewer system enrolled under this General Order. A WDID number is assigned to each enrolled system upon an Enrollee’s approved regulatory coverage.
Waters of the State
Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses. Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions.
Waters of the State include waters of the United States.
Waters of the United States
Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.
Water Quality Objective
A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.
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ATTACHMENT B – APPLICATION FOR ENROLLMENT
1. Enrollment Status: (Mark only one item)
☐ New Enrollee
☐ New Enrollee with previous regulatory coverage under Order 2006-0003-DWQ (that failed to certify continuation of coverage in CIWQS per Order 2022-XXXX-DWQ) Existing WDID Number: __________________________________________________
2. Applicant Information:
Legally Responsible Official Submitting Application
First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ System Owner/Operator Name: ______________________________________________ Mailing Address:________________________________________________________ City, State, Zip:_________________________________________________________ County: _______________________________________________________________ Sanitary Sewer System Name: ____________________________________________ Regional Water Quality Control Board(s): ____________________________________ Signature and Date: _____________________________________________________
3. Applicant Type (Check one):
☐ City ☐ County ☐ State ☐ Federal ☐ Special District
☐ Government Combination ☐ Private ☐ Other Non-governmental Entity
4. Wastewater Treatment Plant Receiving Sanitary Sewer System Waste:
Wastewater Treatment Plant Permittee:________________________________________ WDID No.: ______________________________________________________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT B – APPLICATION FOR ENROLLMENT December 6, 2022 B - 2
5. Billing Information
Billing Address: ___________________________________________________________ City, State, Zip: ___________________________________________________________ Billing Contact Person and Title: ______________________________________________ Phone and Email Address: __________________________________________________
6. Application Fee:
The application fee, as required by Water Code section 13260, is based on the daily population served by the sanitary sewer system. See updated Fee Schedule. (https://www.waterboards.ca.gov/resources/fees/water_quality/) Check one of the following and enter fee amount:
☐ Population Served < 50,000 – Total Fee submitted: $ ___________ ☐ Population Served ≥ 50,000 – Total Fee submitted: $ ___________ Make the fee payment payable to the State Water Resources Control Board and mail the complete application package to:
State Water Resources Control Board, Accounting Office
P. O. Box 1888
Sacramento, CA 95812-1888
Attention: Statewide Sanitary Sewer System Program
7. Application Submittal Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge and belief, the information in the submitted application package is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fines and imprisonment.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
C - 1
ATTACHMENT C - NOTICE OF TERMINATION
1. Enrollee Information
Enrollee Name: ___________________________________________________________ WDID No:________________________________________________________________ Legally Responsible Official Requesting Termination of Coverage: ___________________ First and Last Name: ____________________________________________________ Title: _________________________________________________________________ Phone: _______________________________________________________________ Email: ________________________________________________________________ Mailing Address: __________________________________________________________ City, State, Zip: ___________________________________________________________ County: _________________________________________________________________ Sanitary Sewer System Name(s) or Unique Identifier(s): ___________________________ Regional Water Quality Control Board(s): _______________________________________ Signature and Date:________________________________________________________
2. Basis of Termination
Explanation of termination, including subsequent regulatory coverage and subsequent owner/operator of enrolled sanitary sewer system, as applicable:
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT C – NOTICE OF TERMINATION December 6, 2022
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3. Regulatory Coverage Termination Certification
I certify under penalty of perjury under the laws of the State of California that to the best of my knowledge: 1) the sanitary sewer system I officially represent is not required to be regulated under the Statewide Waste Discharge Requirements for Sanitary Sewer Systems Order 2022-XXXX-DWQ, and 2) the information submitted in this Notice of Termination is true, accurate and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine or imprisonment. Additionally, I understand that the submittal of this Notice of Termination does not release sanitary sewer system agencies from liability for any violations of the Clean Water Act.
Print Name: ______________________________________________________________ Title: ___________________________________________________________________ Signature: __________________________________________Date: ________________ For State Water Board Use Only
☐ Approved for Termination ☐ Denied and Returned to Enrollee Deputy Director of Water Quality Signature: _____________________________________ Date: ____________________Notice of Termination Effective Date: __________________ STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS Table of Contents
1. Sewer System Management Plan Goal And Introduction ............................................D-2
1.1. Regulatory Context ...........................................................................................D-2
1.2. Sewer System Management Plan Update Schedule.........................................D-3
1.3. Sewer System Asset Overview .........................................................................D-3
2. Organization ................................................................................................................D-3
3. Legal Authority.............................................................................................................D-4
4. Operation And Maintenance Program..........................................................................D-4
4.1. Updated Map of Sanitary Sewer System ..........................................................D-4
4.2. Preventive Operation and Maintenance Activities .............................................D-4
4.3. Training .............................................................................................................D-5
4.4. Equipment Inventory .........................................................................................D-5
5. Design And Performance Provisions ...........................................................................D-5
5.1. Updated Design Criteria and Construction Standards and Specifications.........D-5
5.2. Procedures and Standards................................................................................D-5
6. Spill Emergency Response Plan..................................................................................D-6
7. Sewer Pipe Blockage Control Program........................................................................D-7
8. System Evaluation, Capacity Assurance and Capital Improvements...........................D-7
8.1 System Evaluation and Condition Assessment.................................................D-7
8.2. Capacity Assessment and Design Criteria ........................................................D-8
8.3. Prioritization of Corrective Action ......................................................................D-9
8.4. Capital Improvement Plan.................................................................................D-9
9. Monitoring, Measurement and Program Modifications.................................................D-9
10. Internal Audits............................................................................................................D-10
11. Communication Program ...........................................................................................D-10 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
REQUIRED ELEMENTS December 6, 2022
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ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN – REQUIRED ELEMENTS A Sewer System Management Plan (Plan) is a living planning document that documents ongoing local sewer system management program activities, procedures, and decision-making – at the scale necessary to address the size and complexity of the subject sanitary sewer system(s). This Plan may incorporate other programs and other plans by reference, to address short-term and long-term system resilience through:
• Proactive planning and decision-making;
• Local government ordinances;
• Updated operations and maintenance activities and procedures; • Implementation of capital improvements;
• Sufficient local budget to support staff resources, contractors, equipment, and training; and • Updated training of staff and contractors.
The Enrollee’s development, update, and implementation of a Sewer System Management Plan addressing the requirements of this Attachment is an enforceable component of this General Order. As specified in Provision 6.1 (Enforcement Provisions) of this General Order, consistent with the Water Code and the State Water Board Enforcement Policy, the State Water Board or a Regional Water Board may consider the Enrollee’s efforts in implementing an effective Sewer System Management Plan to prevent, contain, control, and mitigate spills when considering Water Code section 13327 factors to determine necessary enforcement of this General Order.
This Attachment includes the following required elements that the Enrollee shall address in its Plan and subsequent updates. The Enrollee shall identify any requirement in this Attachment that is not applicable to the Enrollee’s sewer system and shall explain in its Plan why the requirement is not applicable.
1. SEWER SYSTEM MANAGEMENT PLAN GOAL AND INTRODUCTION
The goal of the Sewer System Management Plan (Plan) is to provide a plan and schedule to: (1) properly manage, operate, and maintain all parts of the Enrollee’s sanitary sewer system(s), (2) reduce and prevent spills, and (3) contain and mitigate spills that do occur.
The Plan must include a narrative Introduction section that discusses the following items:
1.1. Regulatory Context
The Plan Introduction section must provide a general description of the local sewer system management program and discuss Plan implementation and updates.
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1.2. Sewer System Management Plan Update Schedule
The Plan Introduction section must include a schedule for the Enrollee to update the Plan, including the schedule for conducting internal audits. The schedule must include milestones for incorporation of activities addressing prevention of sewer spills.
1.3. Sewer System Asset Overview
The Plan Introduction section must provide a description of the Enrollee-owned assets and service area, including but not limited to:
• Location, including county(ies);
• Service area boundary;
• Population and community served;
• System size, including total length in miles, length of gravity mainlines, length of pressurized (force) mains, and number of pump stations and siphons; • Structures diverting stormwater to the sewer system;
• Data management systems;
• Sewer system ownership and operation responsibilities between Enrollee and private entities for upper and lower sewer laterals;
• Estimated number or percent of residential, commercial, and industrial service connections; and
• Unique service boundary conditions and challenge(s).
Additionally, the Plan Introduction section must provide reference to the Enrollee’s upto-date map of its sanitary sewer system, as required in section 4.1 (Updated Map of Sanitary Sewer System) of this Attachment.
2. ORGANIZATION
The Plan must identify organizational staffing responsible and integral for implementing the local Sewer System Management Plan through an organization chart or similar narrative documentation that includes:
• The name of the Legally Responsible Official as required in section 5.1 (Designation of a Legally Responsible Official) of this General Order; • The position titles, telephone numbers, and email addresses for management, administrative, and maintenance positions responsible for implementing specific Sewer System Management Plan elements;
• Organizational lines of authority; and
• Chain of communication for reporting spills from receipt of complaint or other information, including the person responsible for reporting spills to the State and Regional Water Boards and other agencies, as applicable. (For example, county STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT D – SEWER SYSTEM MANAGEMENT PLAN
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health officer, county environmental health agency, and State Office of Emergency Services.)
3. LEGAL AUTHORITY
The Plan must include copies or an electronic link to the Enrollee’s current sewer system use ordinances, service agreements and/or other legally binding procedures to demonstrate the Enrollee possesses the necessary legal authority to:
• Prevent illicit discharges into its sanitary sewer system from inflow and infiltration (I&I); unauthorized stormwater; chemical dumping; unauthorized debris; roots; fats, oils, and grease; and trash, including rags and other debris that may cause blockages;
• Collaborate with storm sewer agencies to coordinate emergency spill responses, ensure access to storm sewer systems during spill events, and prevent unintentional cross connections of sanitary sewer infrastructure to storm sewer infrastructure; • Require that sewer system components and connections be properly designed and constructed;
• Ensure access for maintenance, inspection, and/or repairs for portions of the service lateral owned and/or operated by the Enrollee;
• Enforce any violation of its sewer ordinances, service agreements, or other legally binding procedures; and
• Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.
4. OPERATION AND MAINTENANCE PROGRAM
The Plan must include the items listed below that are appropriate and applicable to the Enrollee’s system.
4.1. Updated Map of Sanitary Sewer System
An up-to-date map(s) of the sanitary sewer system, and procedures for maintaining and providing State and Regional Water Board staff access to the map(s). The map(s) must show gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable stormwater conveyance facilities within the sewer system service area boundaries.
4.2. Preventive Operation and Maintenance Activities
A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors.
The scheduling system must include:
• Inspection and maintenance activities;
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• Higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems;
• Regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes.
The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root-intrusion potentially resulting in system backup and/or failure.
4.3. Training
In-house and external training provided on a regular basis for sanitary sewer system operations and maintenance staff and contractors. The training must cover:
• The requirements of this General Order;
• The Enrollee’s Spill Emergency Response Plan procedures and practice drills; • Skilled estimation of spill volume for field operators; and • Electronic CIWQS reporting procedures for staff submitting data.
4.4. Equipment Inventory
An inventory of sewer system equipment, including the identification of critical replacement and spare parts.
5. DESIGN AND PERFORMANCE PROVISIONS
The Plan must include the following items as appropriate and applicable to the Enrollee’s system:
5.1. Updated Design Criteria and Construction Standards and Specifications Updated design criteria, and construction standards and specifications, for the construction, installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in section 8 (System Evaluation, Capacity Assurance and Capital Improvements) of this Attachment, the procedures must include component-specific evaluation of the design criteria.
5.2. Procedures and Standards
Procedures, and standards for the inspection and testing of newly constructed, newly installed, repaired, and rehabilitated system pipelines, pumps, and other equipment and appurtenances.
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6. SPILL EMERGENCY RESPONSE PLAN
The Plan must include an up to date Spill Emergency Response Plan to ensure prompt detection and response to spills to reduce spill volumes and collect information for prevention of future spills. The Spill Emergency Response Plan must include procedures to:
• Notify primary responders, appropriate local officials, and appropriate regulatory agencies of a spill in a timely manner;
• Notify other potentially affected entities (for example, health agencies, water suppliers, etc.) of spills that potentially affect public health or reach waters of the State;
• Comply with the notification, monitoring and reporting requirements of this General Order, State law and regulations, and applicable Regional Water Board Orders; • Ensure that appropriate staff and contractors implement the Spill Emergency Response Plan and are appropriately trained;
• Address emergency system operations, traffic control and other necessary response activities;
• Contain a spill and prevent/minimize discharge to waters of the State or any drainage conveyance system;
• Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;
• Remove sewage from the drainage conveyance system;
• Clean the spill area and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; • Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery;
• Implement pre-planned coordination and collaboration with storm drain agencies and other utility agencies/departments prior, during, and after a spill event; • Conduct post-spill assessments of spill response activities; • Document and report spill events as required in this General Order; and • Annually, review and assess effectiveness of the Spill Emergency Response Plan, and update the Plan as needed.
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7. SEWER PIPE BLOCKAGE CONTROL PROGRAM
The Sewer System Management Plan must include procedures for the evaluation of the Enrollee’s service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a program is not needed, the Enrollee shall provide justification in its Plan for why a program is not needed.
The procedures must include, at minimum:
• An implementation plan and schedule for a public education and outreach program that promotes proper disposal of pipe-blocking substances; • A plan and schedule for the disposal of pipe-blocking substances generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of substances generated within a sanitary sewer system service area; • The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages;
• Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, best management practices requirements, recordkeeping and reporting requirements; • Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the fats, oils, and grease ordinance;
• An identification of sanitary sewer system sections subject to fats, oils, and grease blockages and establishment of a cleaning schedule for each section; and • Implementation of source control measures for all sources of fats, oils, and grease reaching the sanitary sewer system for each section identified above.
8. SYSTEM EVALUATION, CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS The Plan must include procedures and activities for:
• Routine evaluation and assessment of system conditions; • Capacity assessment and design criteria;
• Prioritization of corrective actions; and
• A capital improvement plan.
8.1 System Evaluation and Condition Assessment
The Plan must include procedures to:
• Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
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• Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
• Prioritize the condition assessment of system areas that:
o Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies; o Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas; o Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
• Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
• Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
• Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
• Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.
8.2. Capacity Assessment and Design Criteria
The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:
• Dry-weather peak flow conditions that cause or contributes to spill events; • The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
• The capacity of key system components; and
• Identify the major sources that contribute to the peak flows associated with sewer spills.
The capacity assessment must consider:
• Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; • Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions;
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• Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change; • Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher-intensity storm events; • Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and • Necessary redundancy in pumping and storage capacities.
8.3. Prioritization of Corrective Action
The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.
8.4. Capital Improvement Plan
The capital improvement plan must include the following items:
• Project schedules including completion dates for all portions of the capital improvement program;
• Internal and external project funding sources for each project; and • Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.
9. MONITORING, MEASUREMENT AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Planimplementation effectiveness and the steps for necessary Plan improvement, including:
• Maintaining relevant information, including audit findings, to establish and prioritize appropriate Plan activities;
• Monitoring the implementation and measuring the effectiveness of each Plan Element;
• Assessing the success of the preventive operation and maintenance activities; • Updating Plan procedures and activities, as appropriate, based on results of monitoring and performance evaluations; and
• Identifying and illustrating spill trends, including spill frequency, locations and estimated volumes.
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10. INTERNAL AUDITS
The Plan shall include internal audit procedures, appropriate to the size and performance of the system, for the Enrollee to comply with section 5.4 (Sewer System Management Plan Audits) of this General Order.
11. COMMUNICATION PROGRAM
The Plan must include procedures for the Enrollee to communicate with:
• The public for:
o Spills and discharges resulting in closures of public areas, or that enter a source of drinking water, and
o The development, implementation, and update of its Plan, including opportunities for public input to Plan implementation and updates.
• Owners/operators of systems that connect into the Enrollee’s system, including satellite systems, for:
o System operation, maintenance, and capital improvement-related activities.
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ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING AND
RECORDKEEPING REQUIREMENTS
Table of Contents
1. Notification Requirements......................................................................................... E1-3
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services ...................................................................................... E1-3
1.2. Spill Notification Information........................................................................... E1-4
1.3. Notification of Spill Report Updates................................................................ E1-4
2. Spill-Specific Monitoring Requirements .................................................................... E1-5
2.1 Spill Location and Spread .............................................................................. E1-5
2.2 Spill Volume Estimation.................................................................................. E1-5
2.3. Receiving Water Monitoring ............................................................................E1-5
2.4. Safety and Access Exceptions ........................................................................E1-8
3. Reporting Requirements ............................................................................................E1-8
3.1. Reporting Requirements for Individual Category 1 Spill Reporting .................E1-8
3.2. Reporting Requirements for Individual Category 2 Spill Reporting ...............E1-12
3.3. Monthly Certified Spill Reporting for Category 3 Spills..................................E1-14
3.4. Monthly Certified Spill Reporting for Category 4 Spills..................................E1-16
3.5. Amended Certified Spill Reports for Category 3 Spills ..................................E1-16
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills .............E1-16
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” ................................................................................................E1-16
3.8. Electronic Sanitary Sewer System Service Area Boundary Map...................E1-17
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)..................................................................E1-17
3.10. Sewer System Management Plan Audit Reporting Requirements ................E1-19
3.11. Sewer System Management Plan Reporting Requirements .........................E1-19
4. Recordkeeping Requirements .................................................................................E1-20
4.1. Recordkeeping Time Period..........................................................................E1-20
4.2. Availability of Documents ..............................................................................E1-20
4.3. Spill Reports..................................................................................................E1-20
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills .......E1-21
4.5. Sewer System Telemetry Records................................................................E1-22
4.6. Sewer System Management Plan Implementation Records .........................E1-22
4.7. Audit Records................................................................................................E1-23 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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4.8. Equipment Records.......................................................................................E1-23
4.9. Work Orders..................................................................................................E1-23 STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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ATTACHMENT E1– NOTIFICATION, MONITORING, REPORTING AND RECORDKEEPING
REQUIREMENTS
The Notification Requirements (section 1), Spill-specific Monitoring Requirements (section 2), Reporting Requirements (section 3) and Recordkeeping Requirements (section 4) in this Attachment are pursuant to Water Code section 13267 and section 13383, and are an enforceable component of this General Order. For the purpose of this General Order, the term:
• Notification means the notifying of appropriate parties of a spill event or other activity. • Spill-specific Monitoring means the gathering of information and data for a specific spill event to be reported or kept as records.
• Reporting means the reporting of information and data into the online California Integrated Water Quality System (CIWQS) Sanitary Sewer System Database. • Recordkeeping means the maintaining of information and data in an official records storage system.
Failure to comply with the notification, monitoring, reporting and recordkeeping requirements in this General Order may subject the Enrollee to civil liabilities of up to $10,000 a day per violation pursuant to Water Code section 13385; up to $1,000 a day per violation pursuant to Water Code section 13268; or referral to the Attorney General for judicial civil enforcement.
Water Code section 13193 et seq. requires the Regional Water Quality Control Boards (Regional Water Boards) and the State Water Resources Control Board (State Water Board) to collect sanitary sewer spill information for each spill event and make this information available to the public. Sanitary sewer spill information for each spill event includes but is not limited to: Enrollee contact information for each spill event, spill cause, estimated spill volume and factors used for estimation, location, date, time, duration, amount discharged to waters of the State, response and corrective action(s) taken.
1. NOTIFICATION REQUIREMENTS
1.1. Notification of Spills of 1,000 Gallons or Greater to the California Office of Emergency Services
Per Water Code section 13271, for a spill that discharges in or on any waters of the State, or discharges or is deposited where it is, or probably will be, discharged in or on any waters of the State, the Enrollee shall notify the California Office of Emergency Services and obtain a California Office of Emergency Services Control Number as soon as possible but no later than two (2) hours after:
• The Enrollee has knowledge of the spill; and
• Notification can be provided without substantially impeding cleanup or other emergency measures.
The notification requirements in this section apply to individual spills of 1,000 gallons or greater, from an Enrollee-owned and/or operated laterals, to a water of the State.
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1.2. Spill Notification Information
The Enrollee shall provide the following spill information to the California Office of Emergency Services before receiving a Control Number, as applicable:
• Name and phone number of the person notifying the California Office of Emergency Services;
• Estimated spill volume (gallons);
• Estimated spill rate from the system (gallons per minute); • Estimated discharge rate (gallons per minute) directly into waters of the State or indirectly into a drainage conveyance system;
• Spill incident description:
o Brief narrative of the spill event, and
o Spill incident location (address, city, and zip code) and closest cross streets and/or landmarks;
• Name and phone number of contact person on-scene;
• Date and time the Enrollee was informed of the spill event; • Name of sanitary sewer system causing the spill;
• Spill cause or suspected cause (if known);
• Amount of spill contained;
• Name of receiving water body receiving or potentially receiving discharge; and • Description of water body impact and/ or potential impact to beneficial uses.
1.3. Notification of Spill Report Updates
Following the initial notification to the California Office of Emergency Services and until such time that the Enrollee certifies the spill report in the online CIWQS Sanitary Sewer System Database, the Enrollee shall provide updates to the California Office of Emergency Services regarding substantial changes to:
• Estimated spill volume (increase or decrease in gallons initially estimated); • Estimated discharge volume discharged directly into waters of the State or indirectly into a drainage conveyance system (increase or decrease in gallons initially estimated); and
• Additional impact(s) to the receiving water(s) and beneficial uses.
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2. SPILL-SPECIFIC MONITORING REQUIREMENTS
2.1 Spill Location and Spread
The Enrollee shall visually assess the spill location(s) and spread using photography, global positioning system (GPS), and other best available tools. The Enrollee shall document the critical spill locations, including:
• Photography and GPS coordinates for:
o The system location where spill originated.
For multiple appearance points of a single spill event, the points closest to the spill origin.
• Photography for:
o Drainage conveyance system entry locations,
o The location(s) of discharge into surface waters, as applicable, o Extent of spill spread, and
o The location(s) of clean up.
2.2 Spill Volume Estimation
To assess the approximate spill magnitude and spread, the Enrollee shall estimate the total spill volume using updated volume estimation techniques, calculations, and documentation for electronic reporting. The Enrollee shall update its notification and reporting of estimated spill volume (which includes spill volume recovered) as further information is gathered during and after a spill event.
2.3. Receiving Water Monitoring
2.3.1. Receiving Water Visual Observations
Through visual observations and use of best available spill volume-estimating techniques and field calculation techniques, the Enrollee shall gather and document the following information for spills discharging to surface waters:
• Estimated spill travel time to the receiving water;
• For spills entering a drainage conveyance system, estimated spill travel time from the point of entry into the drainage conveyance system to the point of discharge into the receiving water;
• Estimated spill volume entering the receiving water; and • Photography of:
o Waterbody bank erosion,
o Floating matter,
o Water surface sheen (potentially from oil and grease), STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Discoloration of receiving water, and
o Impact to the receiving water.
2.3.2. Receiving Water – Water Quality Sampling and Analysis For sewage spills in which an estimated 50,000 gallons or greater are discharged into a surface water, the Enrollee shall conduct the following water quality sampling no later than 18 hours after the Enrollee’s knowledge of a potential discharge to a surface water:
• Collect one water sample, each day of the duration of the spill, at:
o The DCS-001 location as described in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment, if sewage discharges to a surface water via a drainage conveyance system; and/or
o Each of the three receiving water sampling locations in section 2.3.4 (Receiving Water Sampling Locations) of this Attachment;
If the receiving water has no flow during the duration of the spill, the Enrollee must report “No Sampling Due To No Flow” for its receiving water sampling locations.
The Enrollee shall analyze the collected receiving water samples for the following constituents per section 2.3.3 (Water Quality Analysis Specifications) of this Attachment:
• Ammonia, and
• Appropriate bacterial indicator(s) per the applicable Basin Plan water quality objectives, including one or more of the following, unless directed otherwise by the Regional Water Board:
o Total Coliform Bacteria
o Fecal Coliform Bacteria
o E-coli
o Enterococcus
Dependent on the receiving water(s), sampling of bacterial indicators shall be sufficient to determine post-spill (after the spill) compliance with the water quality objectives and bacterial standards of the California Ocean Plan or the California Inland Surface Water Enclosed Bays, and Estuaries Plan, including the frequency and/or number of post-spill receiving water samples as may be specified in the applicable plans.
The Enrollee shall collect and analyze additional samples as required by the applicable Regional Water Board Executive Officer or designee.
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2.3.3. Water Quality Analysis Specifications
Spill monitoring must be representative of the monitored activity (40 Code of Federal Regulations section 122.41(j)(1)).
Sufficiently Sensitive Methods
Sample analysis must be conducted according to sufficiently sensitive test methods approved under 40 Code of Federal Regulations Part 136 for the sample analysis of pollutants. For the purposes of this General Order, a method is sufficiently sensitive when the minimum level of the analytical method approved under 40 Code of Federal Regulations Part 136 is at or below the receiving water pollutant criteria.
Environmental Laboratory Accreditation Program-Accredited Laboratories The analysis of water quality samples required per this General Order must be performed by a laboratory that has accreditation pursuant to Article 3 (commencing with section 100825) of Chapter 4 of Part 1 of Division 101 of the Health and Safety Code. (Water Code section 13176(a).) The State Water Board accredits laboratories through its Environmental Laboratory Accreditation Program (ELAP).
2.3.4. Receiving Water Sampling Locations
The Enrollee shall collect receiving water samples at the following locations.
Sampling of Flow in Drainage Conveyance System (DCS) Prior to Discharge Sampling
Location Sampling Location Description
DCS-001 A point in a drainage conveyance system before the drainage conveyance system flow discharges into a receiving water.
Receiving Surface Water Sampling (RSW)1
Sampling
Location Sampling Location Description
RSW-001
Point of Discharge
A point in the receiving water where sewage initially enters the receiving water.
RSW-001U:
Upstream of Point
of Discharge
A point in the receiving water, upstream of the point of sewage discharge, to capture ambient conditions absent of sewage discharge impacts.
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Sampling
Location Sampling Location Description
RSW-001D:
Downstream of
Point of Discharge
A point in the receiving water, downstream of the point of sewage discharge, where the spill material is fully mixed with the receiving water.
1 The Enrollee must use its best professional judgment to determine the upstream and downstream distances based on receiving water flow, accessibility to upstream/downstream waterbody banks, and size of visible sewage plume.
2.4. Safety and Access Exceptions
If the Enrollee encounters access restrictions or unsafe conditions that prevents its compliance with spill response requirements or monitoring requirements in this General Order, the Enrollee shall provide documentation of access restrictions and/or safety hazards in the corresponding required report.
3. REPORTING REQUIREMENTS
All reporting required in this General Order must be submitted electronically to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov), unless specified otherwise in this General Order. Electronic reporting may solely be conducted by a Legally Responsible Official or Data Submitter(s) previously designated by the Legally Responsible Official, as required in section 5.8 (Designation of Data Submitters) of this General Order.
The Enrollee shall report any information that is protected by the Homeland Security Act, by email to [email protected], with a brief explanation of the protection provided by the Homeland Security Act for the subject report to be protected from unauthorized disclosure and/or public access, and for official Water Board regulatory purposes only.
3.1. Reporting Requirements for Individual Category 1 Spill Reporting
3.1.1. Draft Spill Report for Category 1 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 1 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
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5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system;
11. Description and photographs of all discharge point(s) into the surface water;
12. Estimated spill volume that discharged to surface waters; and
13. Estimated total spill volume recovered.
3.1.2. Certified Spill Report for Category 1 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for Category 1 spills, to the online CIWQS Sanitary Sewer System Database.
Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.1.1 (Draft Spill Report for Category 1 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
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4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, lateral, pump station, etc.);
6. Description of the pipe material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion;
14. Name and type of receiving water body(s);
15.Description of the water body(s), including but not limited to:
o Observed impacts on aquatic life,
o Public closure, restricted public access, temporary restricted use, and/or posted health warnings due to spill,
o Responsible entity for closing/restricting use of water body, and o Number of days closed/restricted as a result of the spill.
16.Whether or not the spill was located within 1,000 feet of a municipal surface water intake; and
17. If water quality samples were collected, identify sample locations and the parameters the water quality samples were analyzed for. If no samples were taken, Not Applicable shall be selected.
3.1.3. Spill Technical Report for Individual Category 1 Spill in which 50,000 Gallons or Greater Discharged into a Surface Water
For any spill in which 50,000 gallons or greater discharged into a surface water, within 45 calendar days of the spill end date, the Enrollee shall submit a Spill Technical Report to the online CIWQS Sanitary Sewer System Database. The Spill Technical Report, at minimum, must include the following information:
1. Spill causes and circumstances, including at minimum:
o Complete and detailed explanation of how and when the spill was discovered; STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Photographs illustrating the spill origin, the extent and reach of the spill, drainage conveyance system entrance and exit, receiving water, and post-cleanup site conditions;
o Diagram showing the spill failure point, appearance point(s), the spill flow path, and ultimate destinations;
o Detailed description of the methodology employed, and available data used to calculate the discharge volume and, if applicable, the recovered spill volume; o Detailed description of the spill cause(s);
o Description of the pipe material, and estimated age of the pipe material, at the failure location;
o Description of the impact of the spill;
o Copy of original field crew records used to document the spill; and o Historical maintenance records for the failure location.
2. Enrollee’s response to the spill:
o Chronological narrative description of all actions taken by the Enrollee to terminate the spill;
o Explanation of how the Sewer System Management Plan Spill Emergency Response Plan was implemented to respond to and mitigate the spill; and o Final corrective action(s) completed and a schedule for planned corrective actions, including:
▪ Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable,
▪ Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences, and ▪ Necessary modifications to the Emergency Spill Response Plan to incorporate lessons learned in responding to and mitigating the spill.
3. Water Quality Monitoring, including at minimum:
o Description of all water quality sampling activities conducted; o List of pollutant and parameters monitored, sampled and analyzed; as required in section 2.3 (Receiving Water Monitoring) of this Attachment; o Laboratory results, including laboratory reports;
o Detailed location map illustrating all water quality sampling points; and o Other regulatory agencies receiving sample results (if applicable).
4. Evaluation of spill impact(s), including a description of short-term and long-term impact(s) to beneficial uses of the surface water.
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3.1.4. Amended Certified Spill Reports for Individual Category 1 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.2. Reporting Requirements for Individual Category 2 Spill Reporting
3.2.1. Draft Spill Report for Category 2 Spills
Within three (3) business days of the Enrollee’s knowledge of a Category 2 spill, the Enrollee shall submit a Draft Spill Report to the online CIWQS Sanitary Sewer System Database.
The Draft Spill Report must, at minimum, include the following items:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Date and time the Enrollee notified the California Office of Emergency Services, and the assigned control number;
7. Description, photographs, and GPS coordinates of the system location where the spill originated;
If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
8. Estimated total spill volume exiting the system;
9. Description and photographs of the extent of the spill and spill boundaries;
10. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry location(s); o Estimated spill volume fully recovered from the drainage conveyance system; o Estimated spill volume remaining within the drainage conveyance system; STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Estimated spill volume discharged to a groundwater infiltration basin or facility, if applicable; and
11. Estimated total spill volume recovered.
3.2.2. Certified Spill Report for Category 2 Spills
Within 15 calendar days of the spill end date, the Enrollee shall submit a Certified Spill Report for the Category 2 spill, to the online CIWQS Sanitary Sewer System Database (https://ciwqs.waterboards.ca.gov). Upon completion of the Certified Spill Report, the online CIWQS Sanitary Sewer System Database will issue a final spill event identification number.
The Certified Spill Report must, at minimum, include the following mandatory information in addition to all information in the Draft Spill Report per section 3.2.1 (Draft Spill Report for Category 2 Spills) above:
1. Description of the spill event destination(s), including GPS coordinates if available, that represent the full spread and reach of the spill;
2. Spill end date and time;
3. Description of how the spill volume estimations were calculated, including at a minimum:
o The methodology, assumptions and type of data relied upon, such as supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology(ies), assumptions and type of data relied upon for estimations of the spill start time and the spill end time;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
5. System failure location (for example, main, pump station, etc.);
6. Description of the pipe/infrastructure material, and estimated age of the pipe material, at the failure location;
7. Description of the impact of the spill;
8. Whether or not the spill was associated with a storm event;
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of spill corrective action, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of major milestones for those steps;
11. Spill response completion date;
12. Detailed narrative of investigation and investigation findings of cause of spill;
13. Reasons for an ongoing investigation (as applicable) and the expected date of completion; and
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14. Whether or not the spill was located within 1,000 feet of a municipal surface water intake.
3.2.3. Amended Certified Spill Reports for Individual Category 2 Spills The Enrollee shall update or add additional information to a Certified Spill Report within 90 calendar days of the spill end date by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database.
The Enrollee shall certify the amended report.
After 90 calendar days, the Enrollee shall contact the State Water Board at [email protected] to request to amend a Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the Amended Spill Report due date.
3.3. Monthly Certified Spill Reporting for Category 3 Spills The Enrollee shall report and certify all Category 3 spills to the online CIWQS Sanitary Sewer System Database within 30 calendar days after the end of the month in which the spills occurred. (For example, all Category 3 spills occurring in the month of February shall be reported and certified by March 30th). After the Legally Responsible Official certifies the spills, the online CIWQS Sanitary Sewer System Database will issue a spill event identification number for each spill.
The monthly reporting of all Category 3 spills must include the following items for each spill:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Date and time the Enrollee was notified of, or self-discovered, the spill;
4. Operator arrival time;
5. Estimated spill start date and time;
6. Description, photographs, and GPS coordinates where the spill originated:
o If a single spill event results in multiple appearance points, provide GPS coordinates for the appearance point closest to the failure point and describe each additional appearance point in the spill appearance point explanation field;
7. Estimated total spill volume exiting the system;
8. Description and photographs of the extent of the spill and spill boundaries;
9. Did the spill reach a drainage conveyance system? If Yes:
o Description of the drainage conveyance system transporting the spill; o Photographs of the drainage conveyance system entry locations(s); o Estimated spill volume fully recovered from the drainage conveyance system; and STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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o Estimated spill volume discharged to a groundwater infiltration basis or facility, if applicable.
10. Estimated total spill volume recovered;
11. Description of the spill event destination(s), including GPS coordinates, if available, that represent the full spread and reaches of the spill;
12. Spill end date and time;
13. Description of how the spill volume estimations were calculated, including, at minimum:
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, on-going spill rate at time of arrival (if applicable), and the spill end time;
14. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
15. System failure location (for example, main, pump station, etc.);
16. Description of the pipe/infrastructure material, and estimated age of the pipe/infrastructure material, at the failure location;
17. Description of the impact of the spill;
18. Whether or not the spill was associated with a storm event;
19. Description of spill response activities including description of immediate spill containment and cleanup efforts;
20. Description of spill corrective actions, including steps planned or taken to reduce, eliminate, and prevent reoccurrence of the spill, and a schedule of the major milestones for those steps; including, at minimum:
o Local regulatory enforcement action taken against an illicit discharge in response to this spill, as applicable, and
o Identifiable system modifications, and operation and maintenance program modifications needed to prevent repeated spill occurrences at the same spill event location, including:
▪ Adjusted schedule/method of preventive maintenance,
▪ Planned rehabilitation or replacement of sanitary sewer asset, ▪ Inspected, repaired asset(s), or replaced defective asset(s), ▪ Capital improvements,
▪ Documentation verifying immediately implemented system modifications and operating/maintenance modifications,
▪ Description of spill response activities,
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▪ Spill response completion date, and
▪ Ongoing investigation efforts, and expected completion date of investigation to determine the full cause of spill;
21. Detailed narrative of investigation and investigation findings of cause of spill.
3.4. Monthly Certified Spill Reporting for Category 4 Spills The Enrollee shall report and certify the estimated total spill volume exiting the sanitary sewer system, and the total number of all Category 4 spills to the online CIWQS Sanitary Sewer System Database, within 30 calendar days after the end of the month in which the spills occurred.
3.5. Amended Certified Spill Reports for Category 3 Spills Within 90 calendar days of the certified Spill Report due date, the Enrollee may update or add additional information to a certified Spill Report by amending the report or by adding an attachment to the Spill Report in the online CIWQS Sanitary Sewer System Database. The Enrollee shall certify the amended report.
After 90 calendar days, the Legally Responsible Official shall contact the State Water Board at [email protected] to request to amend a certified Spill Report. The Legally Responsible Official shall submit justification for why the additional information was not reported within the 90-day timeframe for amending the certified Spill Report, as provided above.
3.6. Annual Certified Spill Reporting of Category 4 and/or Lateral Spills For all Category 4 spills and spills from its owned and/or operated laterals that are caused by a failure or blockage in the lateral and that do not discharge to a surface water, the Enrollee shall:
• Maintain records per section 4.4. of this Attachment; The Enrollee shall provide records upon request by State Water Board or Regional Water Board staff.
• Annually upload and certify a report, in an appropriate digital format, of all recordkeeping of spills to the online CIWQS Sanitary Sewer System Database, by February 1st after the end of the calendar year in which the spills occurred.
A spill from an Enrollee-owned and/or operated lateral that discharges to a surface water is a Category 1 spill; the Enrollee shall report all Category 1 spills per section 3.1 of Attachment E1 (Notification, Monitoring, Reporting and Recordkeeping Requirements) of this General Order.
3.7. Monthly Certification of “No-Spills” or “Category 4 Spills” and/or “Non-Category 1 Lateral Spills”
If either (1) no spills occur during a calendar month or (2) only Category 4, and/or Enrollee-owned and/or operated lateral spills (that do not discharge to a surface water) occur during a calendar month, the Enrollee shall certify, within 30 calendar days after STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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the end of each calendar month, either a “No-Spill” certification statement, or a “Category 4 Spills” and/or “Non-Category 1 Lateral Spills” certification statement, in the online CIWQS Sanitary Sewer System Database, certifying that there were either no spills, or Category 4 and/or Non-Category 1 Lateral Spills that will be reported annually (per section 3.6 of this Attachment) for the designated month.
If a spill starts in one calendar month and ends in a subsequent calendar month, and the Enrollee has no further spills of any category, in the subsequent calendar month, the Enrollee shall certify “no-spills” for the subsequent calendar month.
If the Enrollee has no spills from its systems during a calendar month, but the Enrollee voluntarily reported a spill from a private lateral or a private system, the Enrollee shall certify “no-spills” for that calendar month.
If the Enrollees has spills from its owned and/or operated laterals during a calendar month, the Enrollee shall not certify “no spills” for that calendar month.
3.8. Electronic Sanitary Sewer System Service Area Boundary Map The Legally Responsible Official shall submit, to the State Water Board, an up-to-date electronic spatial map of its sewer system service area boundaries. The map must be in accordance with section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order and the specification provided on the statewide Sanitary Sewer Systems program website. The map must include the location of wastewater treatment facility(ies) that treats the sewer system waste, if in the same sewer service boundary.
By the Effective Date of this General Order, specifications for the electronic sanitary sewer service area boundary map format will be provided on the statewide Sanitary Sewer Systems Order program website.
3.9. Annual Report (Previously termed as Collection System Questionnaire in General Order 2006-0003-DWQ)
A new Enrollee shall complete and submit its first certified Annual Report into the online CIWQS Sanitary Sewer System Database, within 30 days of obtaining a CIWQS account; Subsequent Annual Reports are due by April 1 of each year.
All enrollees shall update their previous year’s Annual Report, by April 1 of each year after the Effective Date of this General Order, for each calendar year (January 1 through December 31).
The Annual Report must be entered directly into the online CIWQS Sanitary Sewer System Database. The Enrollee’s Legally Responsible Official shall certify the Annual Report as instructed in CIWQS;
The Annual Report must address, and update as applicable, the following items:
• Population served;
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• Updated sewer system service area boundary map, if service area boundary has changed from original map submitted per section 5.14 (Electronic Sanitary Sewer System Service Area Boundary Map) of this General Order; • Number of system operation and maintenance staff:
o Entry level (less than two years of experience),
o Journey level (greater than two years of experience), o Supervisory level, and
o Managerial level;
• Number of operation and maintenance staff certified as a certified collection system operator by the California Water Environmental Association (CWEA), with:
o Corresponding number of certified collection system operator grade levels (Grade I, II, III, IV, and V);
• System information:
o Miles of system gravity and force mains,
o Number of upper and lower service laterals connected to system, o Estimated number of upper and lower laterals owned and/or operated by the Enrollee,
o Portion of laterals that is Enrollee’s responsibility, o Average age the major components of system infrastructure, o Number and age of pump stations, and
o Estimated total miles of the system pipeline not accessible for maintenance; • Name and location of the treatment plant(s) receiving sanitary sewer system’s waste;
• Name of satellite sewer system tributaries;
• Number of system’s gravity sewer above or underground crossings of water bodies throughout system;
• Number of force main (pressurized pipe) above or underground crossings of water bodies throughout system;
• Number of siphons used to convey waste throughout the sewer system; • Miles of sewer system cleaned;
• Miles of sewer system video inspected, or comparable (i.e., video closed-circuit television or alternative inspection methods);
• System Performance Evaluation as specified in section 5.11 (System Performance Analysis) of this General Order;
• Major spill causes (for example, root intrusion, grease deposition); STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
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• System infrastructure failure points (for example, main, pump station, lateral, etc.); • Ongoing spill investigations; and
• Actions taken to address system deficiencies.
3.10. Sewer System Management Plan Audit Reporting Requirements The Enrollee shall submit its Sewer System Management Plan Audit and other pertinent audit information, in accordance with section 5.4 (Sewer System Management Plan Audits) of this General Order, to the online CIWQS Sanitary Sewer System Database by six (6) months after the end of the 3-year audit period.
If a Sewer System Management Plan Audit is not conducted as required: the Enrollee shall:
• Update the online CIWQS Sanitary Sewer System Database and select the justification for not conducting the Audit; and
• Notify its corresponding Regional Water Board (see Attachment F (Regional Water Quality Control Board Contact Information)) of the justification for the lapsed requirements.
The Enrollee’s reporting of a justification for not conducting a timely Audit does not justify non-compliance with this General Order. The Enrollee shall:
• Submit the late Audit as required in this General Order; and • Comply with subsequent Audit requirements and due dates corresponding with the original audit cycle.
3.11. Sewer System Management Plan Reporting Requirements For an Existing Enrollee previously regulated by Order 2006-0003-DWQ: Within every six (6) years after the required due date of its last Plan Update, the Legally Responsible Official shall upload and certify a local governing entity-approved Sewer System Management Plan Update to the online CIWQS Sanitary Sewer System Database. If the electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its updated Sewer System Management Plan posted on its own website.
Order 2006-0003-DWQ required each enrollee to develop its initial Sewer System Management Plan per the following schedule, with required Plan updates at a frequency of 5-years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2009 Between 100,000 and 10,000: August 2, 2009
Between 10,000 and 2,500: May 2, 2010
Less than 2,500: August 2, 2010
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This Order carries forth the previously-required Plan Update schedule per Order 2006-0003-DWQ. Per the six-year Plan Update frequency required in this Order, the Enrollee shall upload and certify its first Plan Update, to the online CIWQS Sanitary Sewer System Database by the following due dates, with subsequent Plan Updates at the frequency of six years thereafter:
Systems serving populations: Greater than 100,000: May 2, 2025 Between 100,000 and 10,000: August 2, 2025
Between 10,000 and 2,500: May 2, 2026
Less than 2,500: August 2, 2026
For a New Enrollee: Within twelve (12) months of its Application for Enrollment Approval date, the Legally Responsible Official of a new Enrollee shall upload and certify a local governing entity-approved Sewer System Management Plan to the online CIWQS Sanitary Sewer System Database. If electronic document format or size capacity prevents the electronic upload of the Plan, the Legally Responsible Official shall report an electronic link to its Sewer System Management Plan posted on its own website. The due date for subsequent 6-year Plan updates, is six (6) years from the submittal due date of the new Enrollee’s first Sewer System Management Plan.
4. RECORDKEEPING REQUIREMENTS
The Enrollee shall maintain records to document compliance with the provisions of this General Order, and previous General Order 2006-0003-DWQ as applicable, for each sanitary sewer system owned, including any required records generated by an Enrollee’s contractor(s).
4.1. Recordkeeping Time Period
The Enrollee shall maintain records of documents required in this Attachment, including records collected for compliance with this General Order, and records collected in accordance with previous General Order 2006-0003-DWQ, for five (5) years.
4.2. Availability of Documents
The Enrollee shall make the records required in this General Order readily available, either electronic or hard copies, for review by Water Board staff during onsite inspections or through an information request.
4.3. Spill Reports
The Enrollee shall maintain records for each of the following spill-related events and activities:
• Spill event complaint, including but not limited to records documenting how the Enrollee responded to notifications of spills. Each complaint record must, at a minimum, include the following information:
o Date, time, and method of notification,
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o Date and time the complainant first noticed the spill, if available, o Narrative description of the complaint, including any information the caller provided regarding whether the spill has reached surface waters or a drainage conveyance system, if available,
o Complainant’s contact information, if available, and
o Final resolution of the complaint;
• Records documenting the steps and/or remedial action(s) undertaken by the Enrollee, using all available information, to comply with this General Order, and previous General Order 2006-0003-DWQ as applicable;
• Records documenting how estimate(s) of volume(s) and, if applicable, volume(s) of spill recovered were calculated;
• All California Office of Emergency Services notification records, as applicable; and • Records, in accordance with the Monitoring Requirements in this Attachment.
4.4. Recordkeeping of Category 4 Spills and Non-Category 1 Lateral Spills An Enrollee must maintain the following records for each individual Category 4 spill and for each individual non-Category 1 Enrollee-owned and/or operated lateral spill, and report in accordance to section 3.6 (Annual Certified Spill Reporting of Category 4 and/or Lateral Spills) of this Attachment.
Recordkeeping of Individual Category 4 Spill Information:
1. Contact information: Name and telephone number of Enrollee contact person to respond to spill-specific questions;
2. Spill location name;
3. Description and GPS coordinates for the system location where the spill originated;
4. Did the spill reach a drainage conveyance system? If Yes:
o Description of drainage conveyance system location,
o Estimated spill volume fully recovered within the drainage conveyance system, and
o Estimated spill volume remaining within the drainage conveyance system;
5. Estimated total spill volume exiting the sanitary sewer system;
6. Spill date and start time;
7. Spill cause(s) (for example, root intrusion, grease deposition, etc.);
8. System failure location (for example, main, pump station, etc.);
9. Description of spill response activities including description of immediate spill containment and cleanup efforts;
10. Description of how the volume estimation was calculated, including, at minimum:
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 22
o The methodology and type of data relied upon, including supervisory control and data acquisition (SCADA) records, flow monitoring or other telemetry information used to estimate the volume of the spill discharged, and the volume of the spill recovered (if any volume of the spill was recovered), and o The methodology and type of data relied upon to estimate the spill start time, ongoing spill rate at time of arrival (if applicable), and the spill end time;
11. Description of implemented system modifications and operating/maintenance modifications.
Recordkeeping of Individual Lateral Spill Information:
1. Date and time the Enrollee was notified of, or self-discovered, the spill;
2. Location of individual spill;
3. Estimated individual spill volume;
4. Spill cause(s) (for example, root intrusion, grease deposition, etc.); and
5. Description of how the volume estimations were calculated.
Total Annual Spill Information:
1. Estimated total annual spill volume;
2. Description of spill corrective actions, including at minimum:
o Local regulatory enforcement action taken against the sewer lateral owner in response to a spill, as applicable, and
o System operation, maintenance and program modifications implemented to prevent repeated spill occurrences at the same spill location.
4.5. Sewer System Telemetry Records
The Enrollee shall maintain the following sewer system telemetry records if used to document compliance with this General Order, and previous General Order 2006-0003-DWQ as applicable, including spill volume estimates:
• Supervisory control and data acquisition (SCADA) system(s); • Alarm system(s);
• Flow monitoring device(s) or other instrument(s) used to estimate sewage flow rates, and/or volumes;
• Computerized maintenance management system records; and • Asset management-related records.
4.6. Sewer System Management Plan Implementation Records The Enrollee shall maintain records documenting the Enrollee’s implementation of its Sewer System Management Plan, including documents supporting its Sewer System Management Plan audits, corrections, modifications, and updates to the Sewer System Management Plan.
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E1 – NOTIFICATION, MONITORING, REPORTING
AND RECORDKEEPING REQUIREMENTS December 6, 2022
E1 - 23
4.7. Audit Records
The Enrollee shall maintain, at minimum, the following records pertaining to its Sewer System Management Plan audits, and other internal audits:
• Completed audit documents and findings;
• Name and contact information of staff and/or consultants that conducted or involved in the audit; and
• Follow-up actions based on audit findings.
4.8. Equipment Records
The Enrollee shall maintain a log of all owned and leased sewer system cleaning, operational, maintenance, construction, and rehabilitation equipment.
4.9. Work Orders
The Enrollee shall maintain record of work orders for operations and maintenance projects.
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 1
ATTACHMENT E2 – SUMMARY OF NOTIFICATION, MONITORING AND REPORTING
REQUIREMENTS
This Attachment provides a summary of notification, monitoring and reporting requirements, by spill category, and for Enrollee-owned and/or operated laterals as required in Attachment E1 of this General Order, for quick reference purposes only.
Table E2-1
Spill Category 1: Spills to Surface Waters
Spill
Requirement Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 1 spill of 1,000 gallons or greater,
discharging or threatening to discharge to surface
waters:
Notify the California Office of Emergency Services
and obtain a notification control number.
California Office
of Emergency
Services at:
(800) 852-7550
(Section 1 of
Attachment E1)
Monitoring
• Conduct spill-specific monitoring;
• Conduct water quality sampling of the receiving
water within 18 hours of initial knowledge of spill of
50,000 gallons or greater to surface waters.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date;
• Submit Technical Report within 45 calendar days
after the spill end date for a Category 1 spill in
which 50,000 gallons or greater discharged to
surface waters; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.1 of
Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 2
Table E2-2
Spill Category 2: Spills of 1,000 Gallons or Greater That Do Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of
a Category 2 spill of 1,000 gallons or greater,
discharging or threatening to discharge to waters of
the State:
Notify California Office of Emergency Services and
obtain a notification control number.
California Office of
Emergency
Services at: (800)
852-7550
(Section 1 of
Attachment E1)
Monitoring Conduct spill-specific monitoring.
(Section 2 of
Attachment E1)
Reporting
• Submit Draft Spill Report within three (3)
business days of the Enrollee’s knowledge of the
spill;
• Submit Certified Spill Report within 15 calendar
days of the spill end date; and
• Submit Amended Spill Report within 90 calendar
days after the spill end date.
(Section 3.2 of
Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 3
Table E2-3
Spill Category 3: Spills of Equal or Greater than 50 Gallons and Less than 1,000 Gallons That Does Not Discharge to Surface Waters
Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring. (Section 2 of Attachment E1)
Reporting
• Submit monthly Certified Spill Report to the online
CIWQS Sanitary Sewer System Database within
30 calendars days after the end of the month in
which the spills occur; and
• Submit Amended Spill Reports within 90 calendar
days after the Certified Spill Report due date.
(Section 3.3 and 3.5 of
Attachment E1)
Table E2-4
Spill Category 4: Spills Less Than 50 Gallons That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification Not Applicable Not Applicable
Monitoring Conduct spill-specific monitoring.
(Section 2 of Attachment
E1)
Reporting
• If, during any calendar month, Category 4 spills
occur, certify monthly, the estimated total spill
volume exiting the sanitary sewer system, and the
total number of all Category 4 spills into the online
CIWQS Sanitary Sewer System Database, within
30 days after the end of the calendar month in
which the spills occurred.
• Upload and certify a report, in an acceptable digital format, of all Category 4 spills to the online CIWQS
Sanitary Sewer System Database, by February 1st
after the end of the calendar year in which the
spills occur.
(Section 3.4, 3.6, 3.7
and 4.4 of Attachment
E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT E2 – SUMMARY TABLES FOR NOTIFICATION, December 6, 2022
MONITORING AND REPORTING REQUIREMENTS
E2 - 4
Table E2-5
Enrollee Owned and/or Operated Lateral Spills That Do Not Discharge to Surface Waters Spill
Requirements Due Method
Notification
Within two (2) hours of the Enrollee’s knowledge of a
spill of 1,000 gallons or greater, from an enrolleeowned and/or operated lateral, discharging or threatening to discharge to waters of the State:
Notify California Office of Emergency Services and
obtain a notification control number.
Not applicable to a spill of less than 1,000 gallons.
California Office of
Emergency Services
at: (800) 852-7550
(Section 1 of Attachment
E1)
Monitoring Conduct visual monitoring. (Section 2 of Attachment E1)
Reporting
• Upload and certify a report, in an acceptable digital format, of all lateral spills (that do not discharge to a surface water) to the online CIWQS Sanitary
Sewer System Database, by February 1st after the
end of the calendar year in which the spills occur.
• Report a lateral spill of any volume that discharges
to a surface water as a Category 1 spill.
(Sections 3.6, 3.7 and
4.4 of Attachment E1)
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 1
ATTACHMENT F – REGIONAL WATER QUALITY CONTROL BOARD CONTACT
INFORMATION
This Attachment provides a map, list of counties, and contact information to assist the Enrollee in identifying the corresponding Regional Water Quality Control Board office, for all Regional Water Board notification requirements in this General Order.
Region 1 -- North Coast Regional Water Quality Control Board:
Del Norte, Glenn, Humboldt, Lake, Marin, Mendocino, Modoc, Siskiyou, Sonoma, and Trinity counties.
[email protected] or (707) 576-2220
Region 2 -- San Francisco Bay Regional Water Quality Control Board:
Alameda, Contra Costa, San Francisco, Santa Clara (Northern most part of Morgan Hill), San Mateo, Marin, Sonoma, Napa, Solano counties.
[email protected] or (510) 622-2369
Region 3 -- Central Coast Regional Water Quality Control Board:
Santa Clara (most of Morgan Hill), San Mateo (Southern portion), Santa Cruz, San Benito, Monterey, Kern (small portions), San Luis Obispo, Santa Barbara, Ventura (Northern portion) counties.
[email protected] or (805) 549-3147
Region 4 -- Los Angeles Regional Water Quality Control Board:
Los Angeles, Ventura counties (small portions of Kern and Santa Barbara counties). [email protected] or (213) 576-6600
STATEWIDE SANITARY SEWER SYSTEMS GENERAL ORDER 2022-0103-DWQ ATTACHMENT F – REGIONAL WATER QUALITY CONTROL December 6, 2022
BOARD CONTACT INFORMATION
F - 2
Region 5 -- Central Valley Regional Water Quality Control Board:
Rancho Cordova (Sacramento) Office: Colusa, Lake, Sutter, Yuba, Sierra, Nevada, Placer, Yolo, Napa, (North East), Solano (West), Sacramento, El Dorado, Amador, Calaveras, San Joaquin, Contra Costa (East), Stanislaus, Tuolumne counties.
[email protected] or (916) 464-3291 Fresno Office: Fresno, Kern, Kings, Madera, Mariposa, Merced, and Tulare counties, and small portions of San Benito and San Luis Obispo counties.
[email protected] or (559) 445-5116 Redding Office: Butte, Glen, Lassen, Modoc, Plumas, Shasta, Siskiyou, and Tehama counties.
[email protected] or (530) 224-4845 Region 6 -- Lahontan Regional Water Quality Control Board:
Lake Tahoe Office: Alpine, Modoc (East), Lassen (East side and Eagle Lake), Sierra, Nevada, Placer, El Dorado counties.
[email protected] or (530) 542-5400 Victorville Office: Mono, Inyo, Kern (East), San Bernardino, Los Angeles (North East corner) counties.
[email protected] or (760) 241-6583 Region 7 -- Colorado River Basin Regional Water Quality Control Board:
Imperial county and portions of San Bernardino, Riverside, San Diego counties.
[email protected] or (760) 346-7491
Region 8 -- Santa Ana Regional Water Quality Control Board:
Orange, Riverside, San Bernardino counties.
[email protected] or (951) 782-4130
Region 9 -- San Diego Regional Water Quality Control Board:
San Diego county and portions of Orange and Riverside counties.
[email protected] or (619) 516-1990
End of Order 2022-0103-DWQ
Sewer System Management Plan – Revision 4.5
Element 2 – Organization
APPENDIX 2A
City of Grover Beach
Public Works Department Organization Chart
City of Grover Beach
June 2023