Grover Beach City Council
July 22, 2024

ARTICLE XIX. SEVERABILITY
The provisions of this Agreement are severable. The invalidity, or unenforceability of any one provision in this Agreement shall not affect the other provisions.

ARTICLE XX. INTERPRETATION
The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by construing the terms in accordance with their generally accepted meaning.

ARTICLE XXI. ATTORNEY’S FEES
If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney's fees and legal expenses.

ARTICLE XXII. EXHIBITS
Each exhibit and attachment referenced in this Agreement is, by the reference, incorporated into and made a part of this Agreement. In the event that the terms of an exhibit or attachment conflict with the terms of this Agreement, the terms of this Agreement will control.

ARTICLE XXIII. PRECEDENCE OF DOCUMENTS
In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the parties, provided for within the body of this Agreement, shall be null and void.

ARTICLE XXIV. CUMULATIVE REMEDIES
No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.

ARTICLE XXV. NO THIRD-PARTY BENEFICIARIES
The rights, interests, duties and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary in this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties.

ARTICLE XXVI. EXTENT OF AGREEMENT
Each party acknowledges that they have read and fully understand the contents of this Agreement and any documents issued that resulted in selection of CONSULTANT for entry into this Agreement. This Agreement represents the entire and integrated agreement between the parties with respect to the subject matter hereof and supersede all prior negotiations, representations or agreements, either written or oral. This Agreement may be modified only by written instrument duly authorized and executed by both CITY and CONSULTANT.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788

AGREEMENT SIGNATURES

CITY OF GROVER BEACH, CALIFORNIA

PROFESSIONAL CONSULTANT SERVICES

CARTEGRAPH ASSET MANAGEMENT SOFTWARE IMPLEMENTATION
IN WITNESS WHEREOF, the parties hereto have entered into this Agreement effective as of the day and year first written above.

CITY OF GROVER BEACH
Karen Bright, Mayor Date
Attest:

Wendi Sims, City Clerk Date
Approved as to Form:

Robert Lomeli, City Attorney Date
PSOMAS
Marcia Carrillo, Date
Tech Services Team Lead, Vice President/Principal
Attachments:

1. Exhibit A - Scope of Services and Fee Schedule

2. Exhibit B - Insurance Requirements

3. Exhibit C - Disclosure of Conflict of Interest
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 7/17/2024
7/17/2024

EXHIBIT A

PROFESSIONAL CONSULTANT SERVICES

CONSULTANT SCOPE OF WORK AND FEE SCHEDULE
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

City of Grover Beach, CA (“City”, “Customer”)
Exhibit “A” – Scope of Work (SOW)
SOW: PSO-804
Date Prepared: 7/1/2024
Date of Expiration 10/1/2024
Ver. 1.1
For any questions or assistance, please contact:

Marcia Carrillo, PhD, PMP, GISP
Tech Services Team Lead, Vice President/Principal
865 S Figueroa St # 3200
Los Angeles, CA 90017
Email: [email protected]
Office Phone: 951-300-2825
Mobile Phone: (951) 204-4494
(“Contractor”)
www.Psomas.com
Phone: (714) 481-8015
The following Addendums are attached to this SOW and are incorporated by reference:

ADDENDUM A – PSOMAS PROPOSAL RESPONSE
ADDENDUM B – FEE AND PAYMENTS
ADDENDUM C – OVERVIEW AND APPROACH
ADDENDUM D – STATEMENT OF WORK
ADDENDUM E – DETAILED WORK PLAN
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 Proposal | 03.28.24
Asset Management Services

CITY OF GROVER BEACH
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 i
Table of Contents
1 INTRODUCTORY LETTER1
2 INSURANCE COVERAGE2
3 FIRM QUALIFICATIONS3
4 KEY PERSONNEL QUALIFICATIONS6
5 QUALITY OF CLIENT SERVICE9
6 COST SCHEDULE 13 7 SUPPORTING INFORMATION 15
Psomas | Asset Management Services – City of Grover Beach i
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 Balancing the Natural and Built Environment
March 28, 2024
City of Grover Beach Public Works Department
Attn: Gabriel Munoz-Morris, Senior Engineer
154 South 8th Street
Grover Beach, CA 93433
RE: Proposal for Enterprise Asset Management (EAM) Software Dear Mr. Munoz-Morris:

Successful digital transformation and implementation of an effective Enterprise Asset Management System (EAMS) requires a firm with a deep bench of subject matter experts aligned with the City’s types of assets and work processes. Psomas is that firm!
Enclosed are Psomas’ qualifications and project references, which are relevant to the City’s current and future EAMS goals. For the City’s asset management project, we have selected OpenGov, Inc. (Cartegraph) as our solution technology partner for their strong asset management solution which has been successfully deployed to over 700 agencies and because they deliver their award-winning solution and support in partnership with their customers for greater success. Psomas’ rich history and experience of providing EAM, GIS, geospatial, and survey solutions tour clients coupled with OpenGov’s software solution implementers make us an unbeatable team! All of our key personnel are highly experienced in asset management systems, and GIS consulting and implementation. Psomas is extremely proud that the majority of our key team members have worked on similar projects together and are senior industry professionals. Providing geospatial services for 28 years, in 2019, we were recognized as one of the top 10 Geospatial Service providers by CIReview.

Psomas is an Esri Silver partner, providing enterprise GIS solutions specializing in the Esri GIS platform that underpins EAMS. OpenGov is alsa Gold Esri Partner and their solution is built on the foundation of the Esri platform. Psomas, partnered with OpenGov, has the credentials and experience to successfully deliver the services sought under this RFP.

As a Vice President and Officer of Psomas, I, Marcia Carrillo, am authorized to bind the firm to the provisions of this RFP and any contract award pursuant tit. Psomas acknowledges Addendum no. 1.

We sincerely appreciate the opportunity to present our proposal for this exciting project. Should you have any questions or require additional information, please do not hesitate to contact our proposed Project Manager, Matthew Pugh, at 951.300.2821 or via email at [email protected].

Sincerely,
Marcia Carrillo, PhD, PMP, GISP
Principal-in-Charge
Matthew Pugh, MS
Project Manager
1650 Spruce Street
Suite 400
Riverside, CA 92507
Tel 951.787.8421
www.Psomas.com
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 2 2 Insurance Coverage
For the required insurance coverage forms, please see section 7.

Psomas | Asset Management Services – City of Grover Beach 2 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 3 3 Firm Qualifications
About Psomas
Psomas is a California Corporation and a leading
consulting firm founded in 1946, focused on
geospatial technology, engineering, land survey,
environmental consulting, and construction
management. The cornerstone of our business
approach is to address our clients’ near-term
needs while serving long-term strategies guiding
more effective organizational effectiveness.

Our core strength is our multi-disciplined teams
of experts—top-notch staff who produce
award-winning projects for our clients through
innovation, creativity, and cutting-edge technical
expertise.

As a leading consulting engineering technology
firm, Psomas serves clients in the transportation;
water/wastewater; and public, institutional,
and private land development markets.

Psomas has provided geospatial consulting and
implementation services for over 30 years to
local governments, utilities, and other public and
private agencies throughout the western United
States.

Our geospatial consulting practice works closely
with engineering practitioners and urban planners
to provide industry specific subject matter
expertise when addressing public infrastructure,
water resources, environmental, transportation,
public safety, planning, and related technology
solutions. Psomas Spatial Technology Solutions
is a division of Psomas and a progressive leader in
applying emerging and progressive information
technology solutions with emphasis on spatial
information management and web technology.

Psomas’ Spatial Technology Solutions team
provides broad information technology services
To help organizations plan, implement, and
manage information system solutions. Our
structured approach begins with understanding
and documenting our clients’ business needs and
continues through successful implementations
and with the long-term relationships built.

Our services address the complete life cycle of
information technology deployment, including
requirements and feasibility analyses, system
design, software development, or applications
acquisition, documentation, training, and
installation. We also provide support To help
clients realize the benefits of restructuring their
business workflow.

Qualifications
The Psomas Team has a deep understanding
of local government and utility management
processes rooted in years of working for various
cities and special districts on diverse GIS and
asset management projects. This subject
matter expertise is coupled with GIS technology
expertise that provides an understanding
of Grover Beach needs, challenges, and
opportunities to apply creative GIS and EAM
solutions to current needs and pain points.

Psomas’ proposed Project Manager and Senior
GIS/EAM Consultant, Matthew Pugh, has over 10
years of local government experience supporting
Salt Lake City
San Diego
Pasadena
Sacramento
Seattle
Valencia
Tacoma
Walnut Creek
Santa Ana
Yorba Linda
Riverside
Auburn
Roseville
Los Angeles
Tucson
Wenatchee
Psomas | Asset Management Services – City of Grover Beach 3 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 4 GIS, EAM, and other software products during
his time with the City of Victorville, CA. The
experience he has gained through his time there
allows him to break down complex workflows and
challenges into understandable and manageable
courses of action to achieve desired results and
successfully deploy new solutions.

Key qualifications that benefit the City of Grover
Beach and differentiate the Psomas Team for this
contract include:
f Expert Knowledge: The Psomas Team
has gained expert knowledge and applied
experience performing as-needed GIS
technical advisory, spatial data maintenance,
and systems integrations for municipal
governments, most recently for the City of
Davis, CA, the City of Carlsbad, CA, the City
of Cerritos, CA and Eastern Municipal Water
District of Riverside County, CA
f GIS Expertise: The Psomas Team has
expertise with Esri and many leading
government solution platforms. This
foundational understanding of these
technologies supports the design of
optimized workflows and integration of data
and process across systems.
f Knowledge and Experience with Similar
Agencies: Our personnel’s credentials and
project references demonstrate Psomas’
ability to provide top quality services to the
City of Grover Beach built on significant
business process improvement consulting
and GIS strategic planning projects for
similar agencies.

Psomas is a long-standing Silver Esri Business
Partner. Our relationship with Esri was
established in the 1980s and is represented by
our consistent engagement through the Esri
Partnership program, continuing education
and training, and participation in both the
annual Esri Developer Conference and the Esri
User Conferences. For a listing of Psomas and
OpenGov's relevant project experience, please
see Section 7-B.

About OpenGov
OpenGov is the leader
in modern cloud
software for cities, counties, state agencies,
school districts, and special districts. With a
mission to power more effective and accountable
government, OpenGov serves thousands of
public sector leaders and their organizations. We
are built exclusively for the unique budgeting and
planning, accounting, permitting and licensing,
and asset management needs of the public
sector. The OpenGov Cloud makes organizations
more collaborative and efficient, enabling best-inclass communication with stakeholders and your community.

OpenGov’s workforce operates in a remote
setting, focusing on specific hubs that include
physical offices in the following cities:
f Corporate Headquarters - San Francisco, CA
f Chicago, IL
f Tampa, FL
f Dubuque, IA
f Portland, OR
f Boston, MA
OpenGov is a privately- and employee-owned
company. OpenGov currently employs more than
600 employees across many functions including
Sales, Marketing, Customer Success, Support,
and Engineering, which is an area of high focus for
the company as we provide consistent updates
and feature enhancements to the software, we
provide our customers.

Company History
After witnessing the City of Palo Alto spend
over $10 million on an ERP system that was
delivered on 20 discs and had green screens,
OpenGov’s founders learned that governments
across the country were similarly hamstrung
by outdated technology. The public sector has
been underserved by its vendors for decades,
Firm Qualifications 3
Psomas | Asset Management Services – City of Grover Beach 4 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 5 while the digital era has transformed consumer
experiences and private sector organizations.

State and local governments deserve access
to modern cloud software suited for their
increasingly complex needs. Citizens deserve
to know that their tax dollars are being spent by
effective and accountable organizations. Our
public sector leaders deserve to be supported by
companies who act as true partners. In order to
address these needs, OpenGov was born in 2012.

In September 2022, Cartegraph, which had
been designing, implementing, and supporting
its software solutions since 1994, was acquired
by OpenGov. Over the past 10 years, OpenGov
has built software to serve the budgeting
and planning; permitting, licensing, and code
enforcement, procurement and solicitation
development; financial management; and
reporting and transparency needs of local
and state governments. Meanwhile, Asset
Management has developed a powerful suite
of public agency operations and infrastructure
management solutions, including asset work
management tools for public works, utilities,
parks, and facilities teams. By bringing together
these solutions, we can more effectively serve
the key strategic functions of governments.

Today we have over 1,600 government customers
using our cloud-based suites.

Company Qualifications and
Experience
We take pride in our customer focus and realize
that governing is one of the most challenging
careers possible - that’s why we retain a
passionate team that’s walked in your shoes –
with backgrounds in the public-sector - because
it’s critical tour ability to solve real problems,
both in terms of our software development and
customer service we deliver.

The OpenGov Team has over 550 years of
combined Government experience. Check out
just a few of our star players, and their specific
experience in the public sector below.
f Zac Bookman – CE– Former Special Advisor
for Rue of Law and Governance with the
International Security Assistance Forces.
f Quint Pertzsch – Director, Solutions
Engineering – Former GIS Coordinator at the
City of Golden Colorado
f Greg Halverson – Customer Success
Manager – Former Director at the
Buchanan County Economic Development
Commission, Independence, IA
f Emily Parker – Associate Manager,
Implementation Analyst – Former Assets
Coordinator at Town of Marana, AZ
Awards and Credentials
As mentioned above, OpenGov employees
have over 500 years of collective government
employment experience, and many of our key
personnel are members of government-focused
organizations like GFOA and ICMA. OpenGov has
consistently appeared on the GovTech 100 list for
several years, was named to the Forbes 2022 list
of America's Best Startup Employers and most
recently was named as a 2023 Top Workplaces
USA We focus our hiring on top-tier talent pools
for individuals with proven track records in
government and/or the government technology
SaaS industry.

Firm Qualifications 3
Psomas | Asset Management Services – City of Grover Beach 5 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 6 4 Key Personnel Qualifications
Marcia Carrillo, PhD, PMP, GISP Principal-in-Charge – Psomas f Eastern Municipal Water District, Enterprise
GIS Strategic Plan and Support – Perris, CA
f Jurupa Community Services District, Asset
Management Needs Assessment – Jurupa
Valley, CA
f North Orange County Community College
District, Campus-wide Utility Mapping and
Infrastructure Master Plan – Anaheim, CA
f City of Riverside, CADME GIS Replacement –
Riverside, CA
f Bureau of Engineering, Enhanced Excavation
(U) Permit System – Los Angeles, CA
Education
1998/PhD/Soil and Environmental Science/
University of California, Riverside
1987/BS/Electrical and Electronics Engineering/
California State Polytechnic University, Pomona
Certification
Geographic Information Systems Professional/GIS
Certification Institute
Data Science Certificate/ University of California,
Irvine/
Project Management Professional/Project
Management Institute/2139321
Marcia Carrillhas 24 years of experience in geospatial solutions for government and utilities. As a PMP, Marcia leads large-scale projects applying appropriate solutions including enterprise cloud-based technology and software development solutions, mobile applications, and advanced data analytics.

She has devoted her career to making technology work for everyone. She is known for bringing innovative and best practices to project management and technical implementation, as well as her strong creativity, agile problem solving and comprehension of IT solutions. Marcia plays an integral part on projects to ensure clients' business goals are achieved.

Matthew Pugh, MS Project Manager – Psomas
f Cartegraph EAMS Implementation – City of
Issaquah – Issaquah, WA
f Wet Utility Improvement Plan Mapping – City of
Milpitas – Milpitas, CA
f Parks Asset GIS Data Preparation for EAM
System – Carlsbad, CA
f EnerGov Land Management Fee Structure
Overhaul – Victorville, CA
Education
2016/MS/Geographic Information Science and
Technology/University of Southern California, Los
Angeles
2011/BA/Geography/California State University, San
Bernardino
2008/AS/Math and Science/Victor Valley College,
Victorville
Matthew is a geospatial professional with over 12 years of local government and utility district experience in GIS, information technology, and location intelligence; local government urban planning and land development; and private sector GIS, real estate and land development. For 11 years, he served as Interim Technology Officer for the City of Victorville, where he developed an operating budget for the IT Department; initiated and managed a $3.7 million data center; rebuilt the department's staff; managed the upgrade of the City's internet and wide-area network; managed communications network design; and completed a multi-year water distribution network. Matthew also prepares reports and develops projects to execute the client's vision and administer all aspects of ArcGIS Enterprise software.

Psomas | Asset Management Services – City of Grover Beach 6 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 7 Keith Palmer, MS GIS Specialist, Programmer, Technical Manager – Psomas
f Development of the Psomas SitStat
Application – Multiple Counties, CA
f Enterprise GIS Implementation, Civic San
DiegoCorporation – San Diego, CA
f RSIP Enterprise GIS Program at Great Falls
International Airport – Great Falls, MT
f California High Speed Rail Authority Land
Conveyance Program – Madera, Fresno, Tulare,
and Kings Counties, CA
Education
1989/MS/Geography/University of California,
Riverside
1986/BS/Geography/University of California,
Riverside
Keith Palmer has 34 years of experience working with enterprise-scale GIS architectures, applications, and databases deployed on premises and in cloud configurations. He has expert knowledge of client server and internet systems architectures, security management, software development processes, and system administration. Keith is experienced in requirements gathering, translating user needs to system functional requirements, and developing compliant software solutions. He has an expert understanding of the Esri GIS Platform and practical approaches for applying Esri tools aligned with client business needs. He applies the Rational Unified Process (RUP) and Agile Development Methodology for application development and deployment.

Sam Holownia GIS Consultant – Psomas
f City Park and Irrigation System Asset Data
Design, City of Carlsbad – Carlsbad, CA
f Electrical Utility GIS Data Design and Build, City
of Victorville – Victorville, CA
f Water Distribution System Mapping Support,
City of Victorville – Victorville, CA
f Planning Department GIS Support, City of
Victorville – Victorville, CA
Education
2021/BS/Geography/University of Idaho, Moscow
Sam Holownia is a GIS Analyst specializing in utility and local government data. With a background in high-accuracy field data collection using GPS technology, Sam is detail-oriented and possesses strong analytical skills. He is proficient in the Esri ArcGIS suite, including ArcGIS Pro, Field Maps, Survey123, ArcGIS Online, and Enterprise. Sam's expertise extends to managing complex datasets related to water, sewer, irrigation, gas, and electrical utilities. Additionally, he is recognized for providing exceptional customer service, fostering positive relationships with clients and stakeholders.

Lucia Lopez, MS GIS Consultant – Psomas
f Irrigation System Mapping - Carlsbad, CA
f Sewer Master Plan GIS Database Build -
Cerritos, CA
f Aerial and Contour Data Conversion – North
Tahoe Public Utility District – Tahoe Vista, CA
f Hydraulic Modeling GIS Data Conversion –
North Tahoe Public Utility District – Tahoe
Vista, CA
Education
2023/MS/(Expected) Geospatial Information
Systems/University of Arizona, Tucson
/BS/Geography/University of Arizona, Tucson
Lucia Lopez is a skilled GIS analyst with over five years of experience in the field. Her expertise lies in data analysis, desktop and cloud applications, and local government solutions. She is highly proficient in applying data engineering methods to develop innovative spatial solutions, and her strong knowledge of GIS technology allows her to provide practical solutions aligned with her clients' business needs. Lucia is well-versed in the Esri ArcGIS platform, as well as open source GIS applications, which she utilizes to provide comprehensive solutions to complex spatial problems. Her deep understanding of GIS technology allows her to design and implement cutting-edge tools and techniques to support her clients' operations. Lucia is passionate about GIS technology and uses her expertise To help organizations leverage spatial data to achieve their goals.

Key Personnel Qualifications 4
Psomas | Asset Management Services – City of Grover Beach 7 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 8 Kelsey Oltz Senior Project Manager - OpenGov
f City of Corpus Christi, TX
f Village of Hoffman Estates, IL
f City of Vineland, NJ
f Del OrWater Company, CA
f City of Carlsbad, CA
f County of Denver, CA
Education
Bachelor of Professional Studies in Business
Management
Certifications
Project Management Generative AI Overview for
Project Managers, Project Management Institute
Project Management Professional (PMP)
Digital Intelligence Series, Project Management
Institute
Business Continuity, Project Management Institute
Diversity, Equity, and Inclusion in the Workplace
As a seasoned Senior Project Manager at OpenGov, Kelsey excels in orchestrating multifaceted deployments for numerous clients, meticulously setting scopes, timelines, and deliverables to ensure successful outcomes. With adept leadership, she guides deployment teams and customer resources, maintaining a vigilant eye on project portfolios to swifty address risks and issues through comprehensive mitigation plans. Her capacity to oversee a portfolio of 20-25 complex projects underscores her adeptness in project tracking and delivery.

Cameron Tiernan Implementation Consultant - OpenGov
f City of Asbury, IA
f City of Banning, CA
f Canton Township, OH
f Cole County, MO
f Village of Elk Grove, IL
Education
BA/Computer Information Systems/Clarke
University
Cameron has four years of experience supporting and implementing asset/operations management software – starting as a Technical Support Specialist with Cartegraph for two years and spending the past two years as an Implementation Support Specialist.

Emily Parker Associate Manager, Implementation
Analyst - OpenGov
f Arapahoe County, CO
f City of Ashland, OR
f City of Blackfoot, ID
f City of Burleson, TX
f City of Cambridge, MA
Education
BA/Comparative Cultural Studies/Northern
Arizona University
Certifications
Cartegraph Admin Certification
Prior to joining Cartegraph’s team, Emily worked in local government implementing Cartegraph Asset Management for the Town of Marana, AZ. During her time with the Town, she implemented Cartegraph Asset Management within Public Works, Water, Wastewater and Parks & Recreation.

Emily has a strong grasp on software implementation, asset management, GIS, and is deeply committed to utilizing those platforms to further organizational goals and standards. Emily is accustomed to taking on large projects and responsibilities while cultivating dynamic leadership, integrity, and solid performance
Key Personnel Qualifications 4
Psomas | Asset Management Services – City of Grover Beach 8 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 9 5 Quality of Client Service
Psomas’ prime commitment tour clients is to
deliver superior customer service as a consultant
of choice. Psomas understands the importance
of commitment tour clients' projects and the
impact it has tour client’s overall success. Our
dedication to excellence, demonstrated through
our track record and internal procedures, ensures
that we consistently deliver high-quality service
to municipal governments like the City of Grover
Beach.

Selecting the right firm to implement an
enterprise asset management system is
paramount to the success of the EAM program
at Grover Beach, and Psomas is confident that
we are the best choice to achieve this goal.

At Psomas, we understand the intricacies of
modern asset management practices and the
pivotal role technology plays in driving efficiency,
productivity, and sustainability. Selecting Psomas
is not just a choice, it is an investment in enduing
excellence.

Below, we have outlined several key factors that
demonstrate our commitment to the highest
level of services tour clients:

Availability and Timelines
At Psomas, we pride ourselves on our unwavering
commitment to providing prompt, reliable, and
accessible assistance tour clients whenever they
need it most. We understand that downtime can
have costly repercussions, disrupting operations,
impacting productivity, and eroding customer
trust. That's why we prioritize availability,
ensuring that our team of dedicated experts is
always just a phone call or email away, ready to
spring into action at a moment's notice.

We recognize that every minute counts in
the digital age, where rapid response times
can mean the difference between seizing an
opportunity and missing out. That's why we've
streamlined our communication channels and
implemented efficient ticketing systems to
ensure that your inquiries are addressed promptly
and professionally. Whether you prefer phone
support, email correspondence, or real-time
chat functionality, our goal is to provide you with
the means to reach us quickly and effortlessly,
enabling us to address your needs with the
urgency they deserve.

Our commitment to availability and timeliness
extends beyond just reactive support; it
encompasses proactive engagement and
ongoing communication to anticipate and prevent
issues before they arise. Through regular checkins, status updates, and proactive maintenance, we strive to keep you informed and empowered,
enabling you to stay ahead of potential challenges
and maximize the uptime and performance of
your enterprise asset management system.

Communication, Engagement and
Reporting
Psomas believes in transparent communication
during and after our engagement with our
clients. At the project outset, Psomas and the
City project team lead will agree to a standard
communications protocol defining points of
contact, preferred communication methods,
and issue escalation procedures. The following
Psomas | Asset Management Services – City of Grover Beach 9 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 10 is the proposed communication and reporting
standard.
f Project Activity Reporting: Weekly or biweekly status review through a brief virtual meeting with project team members. An
action punch list is used to quickly review
status of actions. This process helps assure
planned actions are tracked and issues
identified and addressed quickly. Monthly,
a status report is produced that provides a
complete overview of the project addressing
accomplishments, issues, planned actions,
and updated schedule.
f Project Web: Psomas will deploy a project
collaboration website using Teamwork and
Microsoft SharePoint at project initiation
to serve as a master project information
repository. All schedules, plans, reports,
deliverables, and source information will
be posted and accessible through the site.

Automated email notifications are sent to
site participants as the content is modified.
f Project Communication: Effective
communications are vital for successful
project execution. Psomas will employ
a variety of methods appropriate to the
specific issue and audience. Methods include
on-site meetings, web meetings, telephone
calls, email, and written reports and memos.

In order to reduce costs, Psomas will perform
status calls, workshops, and training sessions
remotely, and when requested or warranted,
can be on site to maximize effective
communications with the City of Grover
Beach team.

Internal Procedures for Quality
Assurance and Cost Control
Psomas applies Project Management Institute
principles and practices tour project management
activities. The following methods are consistent
with the Psomas Project Management Manual and
will be used throughout the engagement with the
City. These methods are adaptable to the type
of project (i.e., software, data, consulting) and
the scale of the project so that the appropriate
level of control and communication is applied.

Following these procedures allows Psomas to
identify project risks well ahead of time to avoid
budget overruns, schedule changes, or change
orders:
f Up-front Scoping and Agreement with the
City: Initial Task Order execution activities
focus on clear definition of the task scope
through detailed review with the City
and writing a SOW detailing processes,
goals, project parameters, deliverables,
roles and responsibilities. This up-front
communication is the foundation and
specification for the Task Order.
f Weekly Team Meetings: Weekly
engagement of the project team (more
often, as needed) assures roadblocks are
addressed in a timely manner, performance
variances are identified, and adjustments are
made as appropriate. Each week, Psomas’
cost tracking results are referenced, as
well as the project activities and schedule.

Significant issues will be escalated and the
City project lead notified.
f Bi-Weekly Task Progress Review and City
Update: These meetings follow a prescribed
briefing and discussion format for succinct
status reporting and issue discussion with
the City. A key objective is to resolve open
Quality of Client Service 5
Psomas | Asset Management Services – City of Grover Beach 10 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 11 issues, report status, and make necessary
course corrections, if needed.
f Monthly Formal Progress Report: Monthly
written status reports include scope,
budget, schedule, and quality reporting.

Variances are discussed and addressed with
appropriate actions. Schedule adjustment
may be made, if necessary, to accelerate or
vary the pace of the project.
f Work Breakdown Structure (WBS): Psomas
develops the SOW with an appropriate level
of granularity defining incremental progress
tasks. These WBS elements are set so that
progress can be measured predominantly
by a complete or not complete at the task
level to avoid misestimation of percent
complete. WBS components typically do not
exceed two-week durations. This approach
increases the certainty of progress tracking
and project completion forecasting.
f System Deployment Methodology:

Choosing a waterfall, Agile, or hybrid
software deployment methodology helps
tmanage project scope. Clearly defined
efforts may be defined by a waterfall process
when discovery is not a significant part
of the project. Agile becomes important
when there are project details lacking and
iterative engagement with the City and the
developer is the best method for developing
common understanding of needs and design
expectations.
f Cost to complete: Cost to complete
forecasting is performed monthly on
remaining work activity and reflects all
known project conditions that may inhibit or
enhance performance compared to the initial
project understanding during the project
initiation phase. Projections higher than
budgeted amounts will be addressed with the
City
f Quality Control Plan, Test Criteria, Testing
Process: Up-front definition of test criteria
and a test plan establish a methodology for
quality testing, reporting, and assurance.
f Change Order Process: Change orders may
be used by the City to modify the SOW based
on new task order parameters – more work,
design changes, or discovery of unknown or
unanticipated information. Scope changes
will be deferred to future Task Orders where
possible but, when necessary, new tasks will
be defined and priced accordingly.
f Online Issue Tracking: Psomas uses an
online issue tracking collaboration site
that facilitates timely identification and
notification of issues. The City team and
Psomas will have concurrent access to the
issues. Each issue is assigned a category,
a primary person for resolution, and
the system automatically notifies issue
stakeholders as dialog occurs. The system
records a conversation thread and maintains
a persistent archive of issues.
f Anticipating Project Issues: Psomas has
significant and diverse GIS and EAMS
project experience that provides a frame of
reference for anticipating project issues as
well as developing mitigation practices
Long-Term Client Relationships
Long-term client relationships are the lifeblood
of our firm, serving as the cornerstone of our
success and driving our continued growth and
evolution. At our core, we view our clients not just
as business partners, but as valued collaborators
on a shared journey towards excellence. From
the very outset, we prioritize building strong,
enduring bonds with our clients, founded on trust,
transparency, and mutual respect. We take the
time to truly understand their unique challenges,
goals, and aspirations, forging relationships based
on empathy, and a genuine commitment to their
success.

Our dedication tour clients doesn't end with the
successful implementation of their enterprise
asset management systems; it's an ongoing
Quality of Client Service 5
Psomas | Asset Management Services – City of Grover Beach 11 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 12 journey of collaboration, innovation, and
continuous improvement. We remain deeply
invested in their long-term success, offering
comprehensive support, proactive maintenance,
and tailored solutions to meet their evolving
needs and challenges.

Moreover, our long-term client relationships
serve as a source of inspiration and motivation
for our team, driving us to continually raise the
bar and exceed expectations. We cherish the
opportunity to grow and evolve alongside our
clients, celebrating their successes as our own
City of Los Angeles (8 Years)
Psomas has been providing high quality GIS, EAMS, and business process consulting services since 2016. During this time, Psomas has completed several projects, including TOS 53 Development Service’s UPermit Application, TOS 12 Build LA Application Development, TOS 52, Streets Sweeping Optimization, TOS 32 System Support EAM Needs Assessment, GIS Mapping for City of Los Angeles Housing Authority,
Eastern Municipal Water District (8 Years)
Psomas has been providing EMWD with as-needed GIS consulting services since 2016 and has been with them every step of the way since they created an Enterprise GIS Program. Psomas engaged with EMWD to perform their initial GIS Master Plan in 2016 and has since completed projects including a business process review of their as-built mapping and updating workflows, various web GIS applications, sub utility engineering treatment plant mapping, and ETL script development.

County of Alameda (11 Years)
Psomas has been providing full-cycle support for the county GIS program since 2013. Over this 11 year period, Psomas has performed 60 individual projects including an award winning canvassing mobile application, an Assessor’s parcel viewer, Community Development Agency viewer, case management record access, flood control asset inventory, gas pipeline viewer, field asset inventory, computerized work management system, election results viewer, precinct consolidation management application, and City parcel data sharing.

City of Martinez (12 Years)
Psomas has been providing GIS and technical services as well as survey, planning and hydraulic modeling services since 2012. Primary efforts were aimed at digitizing, collecting, and building the city’s water distribution system in a GIS, converting all as-builts and CAD data tGIS, as well as design and deployment of their Landvision web mapping application in Lightbox. Psomas has also provided a failure risk data integration with FRACTA data tenable the city to better manage water system assets long term.

City of Santa Barbara (19 Years)
The City of Santa Barbara has been using Cartegraph successfully for 19 years. They are currently using Cartegraph to manage facilities, parks & recreation, signals, stormwater, transportation, walkability, wastewater collection, water distribution assets and have an integration with their ERP system, CIS Infinity. The City began with Cartegraph’s legacy software, Navigator, in 2005 and successfully converted to the current cloud solution in 2016. and learning from their feedback and insights to
refine and enhance our offerings.

We value long-term partnerships with our clients
and strive to build enduring relationships based
on trust, transparency, and mutual respect. The
below matrix detailing our extensive experience
working with clients over the past several years.

These clients, some of whom are also listed as
references, attest tour commitment to their
projects and our ability to deliver sustainable
results over time. Long-term Clients include the
following:

Quality of Client Service 5
Psomas | Asset Management Services – City of Grover Beach 12 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 13 6 Cost Schedule
Costs for implementation of the OpenGov
Cartegraph software solution are divided intthree
(3) major sections:
f GIS Environment Preparation and Hosting
f Cartegraph Implementation
f Cartegraph Support and Maintenance
Below outlines the cost of services for each
section. This cost schedule is valid from April 1,
2024, to December 31, 2024.

Hourly Bill Rates are calculated using a universal
multiplier of 3.15 over the position’s expected
annual salary. Psomas does not use multipliers on
Cartegraph implementation services rates.

Invoices for GIS services, Cartegraph
implementation services, and reimbursable
expenses shall be sent to Psomas at the below
address:

Psomas
865 S Figueroa St # 3200
Los Angeles, CA 90017
Invoices for software licensing, annual
subscriptions, conversion services, and
integration services shall be sent to OpenGov at
the below address:

OpenGov, Inc.
6525 Crown Blvd. #41340
San Jose, CA 95160
GIS Environment Preparation
and Hosting
Psomas provides complete Esri ArcGIS services
from data creation and management to ArcGIS
Enterprise Cloud hosting on AWS. The City of
Grover Beach may choose tengage with Psomas
in the following:

GIS Data Preparation
Psomas can assist the City with preparing its GIS
data for use in Cartegraph. Psomas has a highly
skilled team of GIS technicians and analysts with
many years of experience working with public
works and utility assets. Cartegraph requires
that all GIS-based assets have a non-repeating
unique ID number for each layer, and Psomas
can assist the City with ensuring the data meets
these requirements. Psomas’ hourly rates for asneeded GIS services are outlined below. The City may determine how many hours are necessary, if
any, to prepare its data for use in Cartegraph.

Resource Rate
GIS Technician $95
Senior GIS Technician $112
GIS Analyst $125
Senior GIS Analyst $165
GIS Task/Project Manager $215
GIS Environment Deployment
Consulting
Psomas can advise the City of Grover Beach with
the most effective methodology for hosting its
current GIS data for use in Cartegraph. There
are multiple methodologies and best practices
of varying cost and complexity, and Psomas has
the ability to advise on and implement these
strategies. Below are GIS deployment strategies
Psomas is proficient in implementing:
f Locally Hosted ArcGIS Server
f Cloud Hosted ArcGIS Server
f Locally Hosted ArcGIS Enterprise
f Cloud Hosted ArcGIS Enterprise
f ArcGIS Online
Psomas | Asset Management Services – City of Grover Beach 13 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 14 Hourly Rates for the GIS Environment
Deployment Consulting are outlined below:

Resource Rate
Senior GIS Process Consultant $215
GIS Technology Manager $225
GIS Task/Project Manager $215
GIS Data and Environment Hosting
Psomas hosts Esri ArcGIS environments of
varying complexity for many of our clients using
the AWS Cloud. Per Esri licensing regulations, the
City of Grover Beach would need thave its own
ArcGIS software licensing in place and Psomas
assumes that the City of Grover Beach would
separately obtain Esri ArcGIS licensing that suits
their needs. Below are Psomas’ rates for hosting
an ArcGIS environment for the City of Grover
Beach on the AWS Cloud:

Service Rate
ArcGIS Environment Hosting on
AWS
$8,500 per
year
AWS Setup (20 Hours minimum) $225 Per
Hour

CARTEGRAPH IMPLEMENTATION
Cartegraph is implemented using the
methodology outlined in Section 7-D.

Implementation costs are fixed fee and are
charged by project milestone as follows:

Project Milestone Payment
Project Kickoff 25%
Requirements Gathering Workshops 25%
Train the Trainer 25%
Go-Live 25%
Based on the asset list and number of users (15),
the projected Cartegraph implementation cost
will be $54,500.00 with another $10,000.00 of
reimbursable expenses and will be implemented
in a single phase provided that asset inventories
are prepared at the time of project kickoff. A
multi-phase approach can be considered should
the City require additional time to prepare asset
inventories in GIS ahead of implementation.

The below table outlines the projected
implementation fee schedule:

Project Milestone Payment
Type
Amount
Project Kickoff Fixed Fee $13,625
Requirements Gathering WorkshopsFixed Fee $13,625
Train the Trainer Fixed Fee $13,625
GLive Fixed Fee $13,625
Reimbursable Travel
Expenses
As Expended w/ NTE*$10,000
Implementation Total $64,500
*NTE = Not tExceed
**Reimbursable Expenses include the following
categories: travel (airline tickets, parking,
lodging, mileage, rideshare/taxi service,
gasoline), printing, cell phone usage, meals
and miscellaneous expenses while traveling or
staying overnight, office supplies necessary for
conducting on-site events, equipment rentals
(projectors, laptops, mobile devices), or any other
reasonable and necessary expenses directly
related to the software implementation project,
with prior approval from the City of Grover Beach
and in compliance with state regulations.

OpenGov also provides data conversion services
and software integration services that can be
negotiated upon request.

CARTEGRAPH SUPPORT AND MAINTENANCE
The Cartegraph software annual subscription
fee, which includes support services and
maintenance, is estimated at $35,310.00 for the
first year with a 5% increase year over year during
the initial three year contract term.

Cost Schedule 6
Psomas | Asset Management Services – City of Grover Beach 14 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 15 7 Supporting Information
7-A: Insurance Coverage Certificates

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
11/1/2023
Greyling Ins. Brokerage/EPIC
3780 Mansell Road, Suite 370
Alpharetta GA 30022
Sharon Brubaker
770.756.6599 770.756.6599
[email protected]
National Union Fire Ins Co of Pittsburg 19445
PSOMAS Travelers Property Casualty Co of Amer 25674
Psomas
865 South Figueroa Street
Suite 3200
Los Angeles CA 90017
1360183551
A X 2,000,000
X 500,000
25,000
2,000,000
4,000,000
X
GL5268212 4/1/2023 4/1/2024
4,000,000
A 2,000,000
X
X X
CA4489706 4/1/2023 4/1/2024
B X X CUP6W18197123NF 4/1/2023 4/1/2024 1,000,000
1,000,000
X 10,000
A
A X
N
WC015893764 (AOS)
WC015893765 (CA)
4/1/2023
4/1/2023 4/1/20244/1/2024 1,000,000
1,000,000
1,000,000
Sample Certificate
Psomas | Asset Management Services – City of Grover Beach 15 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 16 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS

NON-OWNED

OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER

OTH- STATUTEPER
(MM/DD/YYYY) LIMITS POLICY EXP (MM/DD/YYYY)

POLICY EFF LTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $
AGGREGATE $
$
OCCUR

CLAIMS-MADE
DED RETENTION $
PRODUCTS - COMP/OP AGG $
GENERAL AGGREGATE $
PERSONAL & ADV INJURY $
MED EXP (Any one person) $
EACH OCCURRENCE $

DAMAGE TO RENTED
PREMISES (Ea occurrence) $

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PROJECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
10/6/2023
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd Suite 230
Lafayette CA 94549
Lisa Shimizu-Fookes
714-427-3482
[email protected]
License#: 6003745 XL Specialty Insurance Co. 37885
PSOMAS0-01
PSOMAS
865 S. Figueroa Street, Suite 3200
Los Angeles CA 90017
399905577
A Professional Liab & Poll. Liab
Claims-Made Form
Retro date 10/15/1947
Y DPR5018205 10/15/2023 10/15/2024 Per Claim
Aggregate Limit
$2,000,000
$2,000,000
Additional Insured Status is not available on Professional Liability Policy.

Evidence of coverage in force.
30 Day Notice of Cancellation

FOR PROPOSAL ONLY
*
*
...

Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 16 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 17 City of Issaquah, WA – Cartegraph
Implementation
Cost: $271,000
Prime Consultant: Psomas | Sub-Consultant: OpenGov Reference:

Roma Hicks
Senior Applications Analyst
City of Issaquah, WA
130 E Sunset Way
Issaquah, WA 98027
E: [email protected]
P: 425.837.3000
Assets: Water, wastewater, stormwater, transportation,
walkability, facilities, and parks
Integrations: SeeClickFix
Conversions: In-house CMMS (work orders and asset
records)
GIS Services: None
City of Carlsbad, CA – Cartegraph
Implementation and GIS Services
Cost: $624,000
Prime Consultant: Psomas | Sub-Consultant: OpenGov Reference:

Devin Castel
Business Technology Manager
City of Carlsbad
1775 Dove Lane
Carlsbad, CA 92011-4948
E: [email protected]
P: 442-339-2065
Assets: Water, wastewater, stormwater, parks, facilities, traffic signals, signs, transportation, walkability, and fleet
Integrations: Rock Solid, Arbor Access, Central Square, GraniteNet, DigAlert
Conversions: Infor Public Sector (aka: Hansen)
GIS Services: Park Inspection Site GIS Mapping, Park
Asset Mapping, Park Irrigation System Mapping
Santa Barbara, CA – Cartegraph Implementation Cost: $334,000 Prime Consultant: OpenGov Reference:

Alec Hardy
Applications Administrator
City of Santa Barbara
735 Anacapa St
Santa Barbara, CA 93101
E: [email protected]
P: 805.897.1987
Assets: Facilities, parks & recreation, signals,
stormwater, transportation, walkability,
wastewater collection, water distribution
Integrations: CIS Infinity
Conversions: Navigator (legacy Cartegraph System)
GIS Services: None
Laguna Beach, CA – Cartegraph Implementation Cost: $104,000 Prime Consultant: OpenGov Reference:

Jason Walker
Senior Operations Supervisor
City of Laguna Beach
505 Forest Ave
Laguna Beach, CA 92651
E: [email protected]
P: 949.464.6634
Assets: Facilities, stormwater, wastewater
collection
Integrations: 811 System
Conversions: None
GIS Services: None
7-B: Relevant Project Experience Table
Psomas has extensive experience providing asset management services. The below projects represent Psomas’s most recent asset management projects:

Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 17 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 18 Poway, CA – Cartegraph Implementation Cost: $229,000 Prime Consultant: OpenGov Reference:

Brad Rosen
Interim Director of Finance
City of Poway
13325 Civic Center Dr
Poway, CA 92064
E: [email protected]
P: 858.669.4452
Assets: Facilities, parks & recreation, signals, stormwater, transportation, wastewater collection, wastewater treatment, water distribution,
water treatment
Integrations: Fuelmaster, SeeClickFix
Conversions: Navigator (legacy Cartegraph system)
GIS Services: None
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 18 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 19 7 | Page RFP: AM 2024
SECTION 3 - PROPOSAL INSTRUCTIONS

3.1 PROPOSER QUALIFICATIONS
Proposers must provide information to questions below in response to this RFP:

QUESTION VENDOR RESPONSE

1. Vendor contact information for
future inquiries.

2. Number of Agencies utilizing
your software?

3. How long has your software
been in operation?

4. Based on our size and
water/wastewater focus, provide
at least one reference agency
with contact information (San
Luis Obispo County or Central
Coast (Ventura to King City)
preference).

5. Does your company provide any
unique or differentiating
capabilities?

6. Does your software host GIS
services? If not, how does your
software integrate into GIS?

7. Based on the stated Objectives,
please provide a budgetary
quote and a proposal for the
startup and annual maintenance
cost.

8. How is infrastructure in the
model updated? If the City needs
to make updates once per
quarter, how is this completed
and is there additional cost to
this?

9. Please provide any optional
costs for training, technical
support or additional modules.

10. How long to implement following
notice to proceed?
Patty Martin, Account Executive
[email protected]
404-838-8227
642 utilizing Cartegraph Asset Management
Over 1,700 agencies utilizing OpenGov in some capacity
Cartegraph was founded in 1994
City of Santa Barbara, CA
Michael Pease:
[email protected]
805-564-5382
Bi-directional GIS integration, ScenariBuilder feature that allows for capital improvement project planning, and comparative analysis of project plans. Backed by a mission-driven, government-centric company Yes. We have an inate, bi-directional integration with ESRI Annual Subscription: $28,000-$36,000
Implementation Fee: $45,000-$70,000
**Need to dig deeper to better understand the level of effort for implementation, but this should be a fairly accurate range** Cartegraph integrates with your ESRI, GIS account. You can make continuous updates to infrasture in GIS or Cartegraph whenever, and each system will updte. There is no added fee for this, it is out of the box functionality.

On-site training: $2,400 per day plus travel expenses
Comcate 311: $10,000 per year
- Comcate is our preferred 311 partner, and it integrates directly intCartegraph
Average implementation period is 6 t9 months
7-C: Proposer Qualifications Questionnaire
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 19 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 20 Section 7-D: Project Team
Integration

1. OVERVIEW AND APPROACH

1.1. AGREEMENT
This Statement of Work (“SOW”) identifies
services that Psomas and OpenGov, Inc.
(“Psomas and OpenGov” or “we”) will perform
for City of Grover Beach, CA (“Customer” or
“you”) pursuant to that order for Professional
Services entered into between OpenGov and the
Customer (“Order Form”) which references the
Master Services Agreement or other applicable
agreement entered into by the parties (the
“Agreement”).
f Customer acknowledges and agrees that
this Statement of Work is subject to the
confidentiality obligations set forth in
the Agreement between OpenGov and
Customer.
f The Deliverables listed in Appendix B are the
single source of the truth of the deliverables
to be provided.
f Customer’s use of the Professional Services
is governed by the Agreement and not this
SOW.
f Upon execution of the Order Form or other
documentation referencing the SOW, this
SOW shall be incorporated by reference into
the Agreement.
f In the event of any inconsistency or conflict
between the terms and conditions of this
SOW and the Agreement, the terms and
conditions of this SOW shall govern with
respect to the subject matter of this SOW
only. Unless otherwise defined herein,
capitalized terms used in this SOW shall have
the meaning defined in the Agreement.
f This SOW may not be modified or amended
except in a written agreement signed by a
duly authorized representative of each party.

PROJECT MANAGER AND

IMPLEMENTATION CONSULTANT
Matthew Pugh, MS
PSOMAS

PROJECT MANAGER
Gabriel Munoz-Morris

PROJECT DIRECTOR
Marcia Carrillo, PhD, PMP, GISP
PSOMAS

INTEGRATIONS

ANALYST
Keith Palmer, MS
PSOMAS
City of Grover Beach
Organization Chart

IMPLEMENTATION

ANALYST
Sam Holownia
PSOMAS

IMPLEMENTATION

ANALYST
Lucia Lopez, MS
PSOMAS

SENIOR PROJECT MANAGER
Kelsey Oltz

IMPLEMENTATION CONSULTANT
Cameron Tiernan

IMPLEMENTATION ANALYST
Emily Parker
OpenGov
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 20 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 21 f OpenGov will be deployed as is, Customer
has access tall functionality available in the
current release.

2. STATEMENT OF WORK
This SOW is limited to the Implementation of
the Psomas and OpenGov Enterprise Asset
Management as defined in the Psomas and
OpenGov Responsibilities section of this
document (Section 2.5). Any additional services
or support will be considered out of scope.

2.1. PROJECT SCOPE
Under this project, Psomas and OpenGov
will deliver cloud based Enterprise Asset
Management solutions To help the Customer
power a more effective and accountable
government. Psomas and OpenGov's estimated
charges and schedule are based on performance
of the activities listed in the “Psomas and
OpenGov Responsibilities” section below.

Deviations that arise during the project will be
managed through the procedure described in
Appendix A-2: Project Change Control Procedure,
and may result in adjustments to the Project
Scope, Estimated Schedule, Charges and other
terms. These adjustments may include charges
on a time-and-materials or fixed-fee basis using
Psomas and OpenGov’s standard rates in effect
from time ttime for any resulting additional work
or waiting time.

2.2. FACILITIES AND HOURS OF COVERAGE
Psomas and OpenGov will:

A. Perform the work under this SOW remotely,
except for any project-related activity which
Psomas and OpenGov determines would be best
performed at your facility in order to complete its
responsibilities under this SOW.

B. Provide the Services under this SOW during
normal business hours, 8:30am t6:00pm local
time, Monday through Friday, except holidays.

2.3. KEY ASSUMPTIONS
The SOW and Psomas and OpenGov estimates
are based on the following key assumptions.

Deviations that arise during the proposed project
will be managed through the Project Change
Control Procedure (see Appendix A-2) , and
may result in adjustments to the Project Scope,
Estimated Schedule, Charges, and other terms.

Per
A. The Psomas and OpenGov Suites are not
customized beyond current capacities based on
the latest release of the software.

B. Individual software modules are configured
based on discussions between Psomas and
OpenGov and Customer.

C. Enterprise Asset Management
i. Psomas and OpenGov will provide all services
remotely via audio; video; and web conferences
unless otherwise noted.
ii. Psomas and OpenGov assumes that the
customer is responsible for performing quality
control measures on its data in EAM.
iii. Psomas and OpenGov assumes that the
customer is responsible for testing its workflows,
automations, integrations, and configurations
within the EAM and will update the configurations
as part of its testing and training activities.
iv. Psomas and OpenGov assumes that the
customer accepts EAM upon the completion of
the go-live event
v. If a non-API integration is included in scope,
Customer is responsible for engaging third party
vendor tobtain data, configuration, and/or third
party integration support.
vi. If an API integration is included in scope,
Customer is responsible for providing access
ta test instance of the third party API including
a URL, authentication credentials, and relevant
documentation.
vii. Psomas and OpenGov best practice is tnot
exceed tested limits of the product.

Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 21 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 22 2.4. EXCLUSIONS
The following service items are not included in the
scope of this project:

A. Implementation of any custom modification or
integration developed by Psomas and OpenGov;
your internal staff; or any third-party is not
included in the scope of this project unless
specifically listed in Appendix B.

B. Data conversion services from other software
system(s) or sources (including Navigator
databases) are not included in the scope of this
project unless specifically listed in Appendix B.

C. Any service items discussed during
demonstrations; conference calls; or other events
are not included in the scope of this project unless
specifically listed in Appendix B.

2.5. PSOMAS AND OPENGOV

RESPONSIBILITIES

2.5.1. Activity 1 – Project Management
Psomas and OpenGov will provide project
management for the Psomas and OpenGov
responsibilities in this SOW. The purpose of this
activity is to provide direction to the Psomas
and Psomas and OpenGov project personnel
and to provide a framework for project planning,
communications, reporting, procedural and
contractual activity. This activity is composed of
the following tasks:

Planning
Psomas and OpenGov will:

A. review the SOW, contract and project plan
with Customer’s Project Manager and key
stakeholders to ensure alignment and agreed
upon timelines;
B. maintain project communications through your
Project Manager;
C. establish documentation and procedural
standards for deliverable Materials; and
D. Collaborate with your Project Manager to
prepare and maintain the project plan for the
performance of this SOW which will include
the activities, tasks, assignments, and project
milestones.

Project Tracking and Reporting
Psomas and OpenGov will:

A. review project tasks, schedules, and resources
and make changes or additions, as appropriate.

Measure and evaluate progress against the
project plan with your Project Manager;
B. work with your Project Manager to address and
resolve deviations from the project plan;
C. conduct regularly scheduled project status
meetings; and
D. administer the Project Change Control
Procedure with your Project Manager.

Completion Criteria:

This is an on-going activity which will be
considered complete at the end of the Services
contract.

Deliverable Materials:
f Weekly status reports
f Project plan
f Project Charter
f Risk, Action, Issues and Decisions Register
(RAID)

2.5.2. Activity 2 – Initialization
Psomas and OpenGov will provide the following:

A. Customer Entity configuration
B. System Administrators creation
C. Solution Blueprint creation
D. Data Validation strategy confirmation
Completion Criteria:

This activity will be considered complete when:
f Customer Entity is created
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 22 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 23 f System Administrators have access to
Customer Entity
f Solution Blueprint is presented to Customer
Deliverable Materials:
f Solution Blueprint
f Sign-off of Initial Draft Solution Blueprint

2.5.3. Activity 3 – Psomas and OpenGov
Domains
f Psomas and OpenGov will provide the
following:

Enterprise Asset Management Domains
A. Transportation
B. Water Distribution
C. Wastewater Collection / Sanitary Sewer
Completion Criteria:

This activity will be considered complete when:
f Instance setup is completed
f Requirements Gathering is completed
f Start up Data is loaded
f Asset Installation is completed
f Integrations are implemented
Deliverable Materials:
f Formal sign off document

2.5.4. Activity 4 – Training
Training will be provided in instructor-led virtual
sessions unless otherwise specified in Appendix
B. For any instructor-led virtual sessions, the
class size is recommended to be 10, for class sizes
larger than 10 it may be necessary to have more
than one instructor.

Completion Criteria:
f Software training is delivered
Deliverable Materials:
f Formal sign off document

2.6. YOUR RESPONSIBILITIES
The completion of the proposed scope of
work depends on the full commitment and
participation of your management and personnel.

The responsibilities listed in this section are
in addition to those responsibilities specified
in the Agreement and are to be provided at no
charge to Psomas and OpenGov. Psomas and
OpenGov's performance is predicated upon
the following responsibilities being managed
and fulfilled by you. Delays in performance of
these responsibilities may result in delay of the
completion of the project and will be handled in
accordance with Appendix A-2: Project Change
Control Procedure.

2.6.1. YOUR PROJECT MANAGER
Prior to the start of this project, you will designate
a person called your Project Manager who will
be the focal point for Psomas and OpenGov
communications relative to this project and will
have the authority tact on behalf of you in all
matters regarding this project.

Your Project Manager's responsibilities include
the following:

A. manage your personnel and responsibilities
for this project (for example: ensure personnel
complete any self-paced training sessions,
configuration, validation or user acceptance
testing);
B. serve as the interface between Psomas and
OpenGov and all your departments participating
in the project;
C. administer the Project Change Control
Procedure with the Project Manager;
D. participate in project status meetings;
E. obtain and provide information, data, and
decisions within five (5) business days of Psomas
and OpenGov’s request unless you and Psomas
and OpenGov agree in writing ta different
response time;
F. resolve deviations from the estimated
schedule, which may be caused by you;
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 23 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 24 G. help resolve project issues and escalate issues
within your organization, as necessary; and
H. create, with Psomas and OpenGov’s
assistance, the project plan for the performance
of this SOW which will include the activities, tasks,
assignments, milestones and estimates.

2.7. COMPLETION CRITERIA
Psomas and OpenGov will have fulfilled its
obligations under this SOW when any of the
following first occurs:

A. Psomas and OpenGov accomplishes the
activities set forth in “Psomas and OpenGov
responsibilities” section and delivers the services
in Appendix B as listed, if any; or
B. The End date is reached

2.8. ESTIMATED SCHEDULE
Psomas and OpenGov will schedule resources
for this project upon signature of the order
form. Unless specifically noted, the Psomas and
OpenGov assigned project manager will work
with Customer Project Manager to develop the
project schedule for all requested deliverables
under this SOW. Psomas and OpenGov reserves
the right to adjust the schedule based on the
availability of Psomas and OpenGov resources
and/or Customer resources, and the timeliness of
deliverables provided by the Customer.

The Services are currently estimated to start
within tw(2) weeks but no later than four (4) weeks
from signatures and have an estimated end date
of nine months after project kick off (“End Date”)
or on other dates mutually agreed to between you
and Psomas and OpenGov.

2.9. IILLUSTRATIVE PROJECT TIMELINES
The typical project timelines are for illustrative
purposes only and may not reflect your use cases.
(See table below)

2.10. TRAVEL EXPENSES
Customer shall reimburse Psomas and OpenGov
for reasonable out-of-pocket expenses Psomas
and OpenGov incurs providing Professional
Services. Reasonable expenses include, but
are not limited to, travel, lodging, and meals.

Expenses are billed based on actual costs
incurred. Psomas and OpenGov shall not exceed
the estimated $5,600 expenses without written
approval from the Customer.

2.11. OFFER EXPIRATION DATE
This offer will expire on June 26, 2024 unless
extended by Psomas and OpenGov in writing.

APPENDIX A: ENGAGEMENT CHARTER
A-1: COMMUNICATION AND ESCALATION

PROCEDURE
Active engagement throughout the
implementation process is the foundation of a
successful deployment. To help assess progress,
address questions, and minimize risk during the
course of deployment both parties agree to the
following:
f Regular communication aligned to the
agreed upon project plan and timing.
„ Psomas and OpenGov expects our
customers to raise questions or concerns
as soon as they arise. Psomas and
OpenGov will do the same, in order to be
able to address items when known.
f Executive involvement
„ Executives may be called upon to clarify
expectations and/or resolve confusion.

Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 24 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 25 „ Executives may be needed to steer
strategic items to maximize the value
through the deployment.
f Escalation Process:
„ Psomas and OpenGov and Customer
agree to raise concerns and follow
the escalation process, resource
responsibility, and documentation in the
event an escalation is needed to support
issues raised
f Identification of an issue impeding
deployment progress, outcome or capturing
the value proposition, that is not acceptable.
f Customer or Psomas and OpenGov Project
Manager summarizes the problem statement
and impasse.
f Customer and Psomas and OpenGov
Project Managers jointly will outline solution,
acceptance or schedule Executive review.
f Resolution will be documented and signed off
following Executive review.
f Phase Sign-Off
„ Psomas and OpenGov requests signoffs at various stages during the implementation of the project. Once the
Customer has signed-off, any additional
changes requested by Customer on that
stage will require a paid change order
for additional hours for Psomas and
OpenGov to complete the requested
changes.

A-2: CHANGE ORDER PROCESS
This SOW and related efforts are based on the
information provided and gathered by OpenGov.

Customers acknowledge that changes to the
scope may require additional effort or time,
resulting in additional cost. Any change to
scope must be agreed tin writing or email, by
both Customer and Psomas and OpenGov, and
documented as such via a:
f Change Order - Work that is added tor
deleted from the original scope of this SOW.

Depending on the magnitude of the change,
it may or may not alter the original contract
amount or completion date and be paid for by
Customer. Changes might include:
„ Timeline for completion
„ Sign off process
„ Cost of change and Invoice timing
„ Amending the SOW to correct an error.
„ Extension of work as the complexity
identified exceeds what was expected by
Customer or Psomas and OpenGov.
„ Change in type of Psomas and OpenGov
resources to support the SOW.

A-3: DELIVERABLE MATERIALS ACCEPTANCE

PROCEDURE
Deliverable Materials as defined herein will be
reviewed and accepted in accordance with the
following procedure:
f The deliverable Material will be submitted to
your Project Manager.
f Your Project Manager will have decision
authority to approve/reject all project
Criteria, Phase Acceptance and Engagement
Acceptance.
f Within five (5) business days of receipt,
your Project Manager will either accept
the deliverable Material or provide Psomas
and OpenGov’s Project Manager a written
list of requested revisions. If Psomas and
OpenGov receives no response from your
Project Manager within five (5) business days,
then the deliverable Material will be deemed
accepted. The process will repeat for the
requested revisions until acceptance.
f All acceptance milestones and associated
review periods will be tracked on the project
plan.
f Both Psomas and OpenGov and Customer
recognize that failure to complete tasks and
respond topen issues may have a negative
impact on the project.

Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 25 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 26 f For any tasks not yet complete, Psomas
and OpenGov and/or Customer will provide
sufficient resources to expedite completion
of tasks to prevent negatively impacting the
project.
f Any conflict arising from the deliverable
Materials Acceptance Procedure will be
addressed as specified in the Escalation
Procedure set forth in Appendix A-1. As set
forth in the “Customer Delays” provision of
the Agreement, if there are extended delays
(greater than 10 business days) in Customer’s
response for requested information or
deliverable; Psomas and OpenGov may opt to
put the project on an "On Hold" status. After
the Customer has fulfilled its obligations,
Professional Services can be resumed and
the project will be taken off the "On-Hold"
status.
f Putting a project “on Hold” may have several
ramifications including, but not restricted, to
the following:
„ Professional Services to the customer
could be stopped;
„ Delay tany agreed timelines; or
„ Not having the same Professional
Services team assigned.

APPENDIX B: IMPLEMENTATION ACTIVITIES
SETUP
Psomas and OpenGov will:
f Setup a hosted, sandbox and production
Psomas and OpenGov Asset Management
environment.
f Provide an overview, up to tw(2) hours,
of Psomas and OpenGov and ArcGIS
Online user-based logins and User/Role
functionality.
f Provide a template file to be utilized by
your staff to populate Roles and Users to
be utilized for Psomas and OpenGov Asset
Management.
f Utilize the template to create users and roles
in Psomas and OpenGov Asset Management.
(Note: Subsequent User and/or Role changes
will be your administrator’s responsibility.)
f Provide documentation and guidance, up to
four (4) hours, for your technical GIS staff
to configure Esri Basemap Services for
Psomas and OpenGov Asset Management
integration. Guidance will be geared
towards Psomas and OpenGov Asset
Management/Esri integration functionality
and requirements.

Setup the Psomas and OpenGov Asset
Management Platform, including the Request,
Work, Resource, and Asset Management areas of
the software. Asset Management solutions will
be setup for all solutions referenced in the Assets
section of the scope unless otherwise noted.

REQUIREMENTS GATHERING
Psomas and OpenGov will
f Provide a three-day (3-day) onsite
requirement gathering workshop to increase
our understanding of your business and
functional goals. Through workshops and
interviews, Psomas and OpenGov will
identify best fit scenarios for Psomas and
OpenGov Asset Management and provide
a brief including any challenges as well as
recommendations for Psomas and OpenGov
Asset Management best practices relevant
to your implementation.

CONFIGURATIONS
Psomas and OpenGov will:
f Provide configuration services, including:
„ Up to ten (10) custom fields and up to
tw(2) custom layouts per asset type listed
in the Assets section below
„ Up to thirty (30) custom fields and up to
ten (10) custom layouts to be utilized in
any of the shared areas of the system,
such as Tasks
„ Up to twenty (20) automations
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 26 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 27 „ Up to twenty (20) preventative
maintenance plans

TRAINING
Psomas and OpenGov will:

Foundational Training
f Provide remote train-the-trainer training, up
to two(2) hours, on overall system navigation
and functionality To help familiarize your
staff with the software environment and its
common functions. Training topics include:
„ Dashboards
„ Standard KPI/ROI Gadgets
„ Logins/Permission
„ Layers
„ Filters
„ Maps
„ Grids
„ System Navigation
„ Views (List & Detail)
„ Standard Reports
„ Attachments
„ Requests, Work, Assets, Resources,
Reports, and Administrator Tabs
f Provide remote train-the-trainer training, up
tone (1) hour, for an overview of Preventative
MAINTENANCE PLANS.
f Provide remote train-the-trainer training,
up tone (1) hour, for an overview of
Asset Condition Manager and Advanced
Inspections.
f Provide remote train-the-trainer training, up
to two(2) hours, for an overview of Reporting.
f Provide remote train-the-trainer training, up
to two (2) hours, on Psomas and OpenGov
Asset Management Esri integration
functionality. Training topics include:
„ Psomas and OpenGov Asset
Management Esri integration
configuration options
„ Integration functionality (basemap and
feature)
„ Overall Esri integration requirements,
considerations, and Psomas and
OpenGov recommended best practices

TRAIN THE TRAINER TRAINING EVENT
Provide a three-day (3-day) onsite "train-thetrainer" training event. The training agenda will be defined and agreed upon by both Psomas and
OpenGov and your project manager. To avoid
redundancy, and to utilize service time efficiently,
training may cover a subset of the assets listed
in the Asset section of the scope. Topics may
include any of the following:
f Request Management:
„ Requests
„ Requesters
„ Task Creation from Requests
„ Issue library (including settings such as
Applies to Asset and Non-Location)
„ Psomas and OpenGov recommended
best practices for Request and Requester
Management
„ Work Management:
f Create Task(s) (Asset/Non-Asset)
f Assignments (Add, Edit, Remove)
„ Task Menu Actions
„ Related Work Items
„ Create Work Order
„ Associate Task two
„ Repeat Work Orders
„ Work Order Menu Actions
„ Enter Resources
„ Timesheets
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 27 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 28 „ Activity library (including settings such as
Applies to Asset, Inspection, Key Dates,
Cost, and Productivity)
„ Psomas and OpenGov recommended
best practices for Work Management
„ Asset Management:
„ Asset Details
„ Preventative Maintenance Plans
„ Inspections
„ Linked assets (if applicable)
„ Container/Component Relationships (if
applicable)
„ Psomas and OpenGov recommended
best practices for Asset Management
f Resource Management:
„ Resource Details
„ Labor/Equipment Rates
„ Material Management (Stock, Usage,
Adjustments)
„ Vendor Price Quotes
„ Psomas and OpenGov recommended
best practices for Resource Management
„ Psomas and OpenGov Mobile:
„ Overall system functionality (Navigation,
Interface, Maps, Attachments, Sorting)
„ Work Management
f Create and Update Tasks (Asset/Non-Asset)
f Assign Tasks
f Enter Resources
f Inspections
„ Asset Management
f Create and Update Assets
„ Request Management
f View and Update Requests
f View Requester information
f Create Task from Request
„ Psomas and OpenGov recommended
best practices for mobile device use
„ Administrator:
f Administrator:
„ User Administration, Role
Administration, Asset Administration,
Record Filter Administration, Import/
Export, Scheduled Process Log, Error
Log
f Settings:
„ System Settings, Map Administration,
Geocode Settings, GIS Integration
settings, Asset Color Manager
f Manager:
„ Layout Manager, Library Manager,
Preventative Maintenance, Asset
Condition Manager, Notification
Manager, Structure Manager,
Automation Manager
ADVANCED TRAINING TOPICS:
f Provide Preventative Maintenance Plans
remote train-the-trainer training, up to three
(3) hours. Training topics include:
„ Preventative Maintenance
„ Psomas and OpenGov recommended
best practices for proactive asset
management
f Provide Advanced Inspections, Asset
Condition Manager, and Asset Risk remote
train-the-trainer training, up to four (4)
hours. Training topics include:
„ Performance Management
f Prediction Groups
f Minimum Condition Groups
f Activities and Impacts
f Criticality Factor
f Install/Replaced Dates
„ Business Risk Exposure
f Risk
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 28 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 29 f Consequence of Failure
f Probability of Failure
„ Psomas and OpenGov recommended
best practices for Asset Risk
Functionality , advanced inspections and
condition management
f Provide Asset Builder remote train-thetrainer training, up to two(2) hours. Training topics include:
„ Psomas and OpenGov Asset
Management Administrator
f Structure Manager
f Library Manager
f Layout Manager
f User/Role Configurations
„ Psomas and OpenGov recommended
best practices for expanding the
system’s use and/or building assets

GO-LIVE SUPPORT
Psomas and OpenGov will:
f Provide a remote, up to eight (8) hours,
web conferences, to be utilized for Go-Live
Support. The agenda will be defined, and
agreed upon, by both your and Psomas and
OpenGov’s project managers. Topics may
include any of the following:
„ Refresher training for items listed in the
scope of work
„ Software and process support for staff
during production roll out
„ Field, Layout, and Report configuration
guidance, if applicable

DATA SERVICES
Psomas and OpenGov will:
f Provide one sandbox and one production
data load service through standard import/
export functionality. Psomas and OpenGov
will provide template documents for data
population. Once populated by your staff,
Psomas and OpenGov will load the data into
your sandbox or production Psomas and
OpenGov Asset Management environment.

Data loads may include data such as:
„ Parent level asset records
„ Asset location (spatial x/y) attributes
„ Parent level resource (Labor, Equipment
Material, Vendor) records
„ Resource Rate (Labor, Equipment,
Material) records
„ Standard system libraries

INTEGRATIONS
Psomas and OpenGov will provide a bi-directional
integration service between 811 and Psomas and
OpenGov. The integration includes the following:
f 811 Tickets (formatted as XML text files) are
requested from a Google Gmail account.
f Tasks are created in Psomas and OpenGov
from 811 Ticket Data.
f This integration only adds Task records.

Records are never updated.
f When Tasks are completed in OMS the
Positive Response will be updated in your 811
system
f Integration Fields
„ Ticket Number
f Psomas and OpenGov 811 Ticket
„ Ticket Revision
f Psomas and OpenGov 811 Revision
„ Member Number
f Psomas and OpenGov 811 Member
„ Printable Text Information
f Psomas and OpenGov 811 Details
„ Psomas and OpenGov 811 Response
Code
f Positive Response
„ Psomas and OpenGov 811 Response
Comment (If required by state)
„ Positive Response Comment
Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 29 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 30 „ 811 Response Status (Positive Response)
f Psomas and OpenGov 811 Response Status
„ 811 Response Results (Positive
Response)
f Psomas and OpenGov 811 Response Results
„ Psomas and OpenGov Fields set by
Integration by default
„ Task ID: <ticket>-<revision>-<member>-
<year>
„ Asset Type: Non-Asset
„ Activity: Utility Locates
„ Department: 811
„ Priority: Important (for EMER, SHRT,
RUSH) or None.
„ Shape: Polygon if available, otherwise
centroid.
„ Address Number: <st_from_address>
„ Street: <street>, if already in Streets
library.
„ Intersecting Street: <cross1>, if already in
Streets library.
„ Location Description: (doesn’t require
values tbe in OMS libraries)
f Address: 3330 TEMPLETON GAP RD Cross:

CHAIN DR
f Place: COLORADSPRINGS County: EL PASO
f Subdivision: OAK PARK ESTATES
f Grids: 13S066W32NE 13S066W33NW
„ Psomas and OpenGov Attachments
„ Original Ticket
„ Map URL
„ Printable text as HTML
„ Errors are handled as such:
„ Any files with errors are skipped. The
error files are moved to a folder labeled
Other within the Gmail account for
manually processing.
„ Errors can be reported via email using
the standard ‘If an automation fails send
notification’ automation template within
OMS.
„ All files not designated as 811 tickets are
skipped but will not produce an error.
„ Duplicate records cause an error
ASSETS
Psomas and OpenGov will:
f Provide installation and training on the
following asset types:
„ Transportation (8)
„ Bridge; Light Fixture; Pavement; Sign;
Guardrail; Marking; Pavement Area;
Support
„ Water Distribution (9)
„ Water Backflow; Water Facility; Water
Hydrant; Water Lateral; Water Main;
Water Meter; Water Pump; Water Valve;
Water Storage Tank
„ Wastewater Collection / Sanitary Sewer
(7)
„ Sewer Cleanout; Sewer Facility; Sewer
Force Main; Sewer Lateral; Sewer Main;
Sewer Manhole; Sewer Pump
„ Up to (ten) 10 custom asset types
tbe determined during requirements
gathering.
7-E: Resumes
Detailed resumes for each Psomas and OpenGov
team member are located on the following pages.

Supporting Information 7
Psomas | Asset Management Services – City of Grover Beach 30 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 31 Marcia Carrillhas 26 years of experience in geospatial solutions for government and utilities. As a PMP, Marcia leads large-scale projects applying appropriate solutions including enterprise cloud-based technology and software development solutions, mobile applications, and advanced data analytics. She has devoted her career to making technology work for everyone. She is known for bringing innovative and best practices to project management and technical implementation, as well as her strong creativity, agile problem solving and comprehension of IT solutions. Marcia plays an integral part on projects to ensure clients' business goals are achieved.

Experience
Eastern Municipal Water District, Enterprise GIS Master Planning – Perris, CA: Project Manager for an enterprise GIS needs assessment and implementation plan. The needs assessment engaged nearly 25 different teams representing all business units across the District to define current business environment and opportunities in order to apply GIS and integrate business systems including document management, asset management, CAD, customer information, and other systems. Psomas is evaluating and recommending enhancements to the information systems, data and data management processes, governance, and integration of the systems to improve business effectiveness.

Jurupa Community Services District, Asset Management Needs Assessment – Jurupa Valley, CA: Project Manager for performing an enterprise asset management needs assessment, identifying requirements for GIS-based EAM, implementation plan, readiness assessment, roadmap, and supporting vendor selection for the Jurupa Community Services District.

North Orange County Community College District, Campus-wide Utility Mapping and Infrastructure Master Plan – Anaheim, CA: Senior Project Manager/Consultant providing services for the implementation of an Enterprise GIS mapping and cloud-based GIS viewer for the campus-wide Master Plan of the utility system for the District’s campuses, including Fullerton College and Cypress College. The scope of services included gathering requirements, GIS data modeling, conversion of CAD data to Esri local government information model, data quality control, and delivery.

EDUCATION
1998/PhD/Soil and
Environmental Science/
University of California,
Riverside
1987/BS/Electrical
and Electronics
Engineering/ California
State Polytechnic
University, Pomona

CERTIFICATIONS
Geographic Information
Systems Professional/
GIS Certification
Institute
Data Science
Certificate/ University
of California, Irvine/
Project Management
Professional/
Project Management
Institute/2139321

EXPERIENCE
With Psomas for 6 years;
with other firms for 20
years

MARCIA CARRILLO, PHD, PMP, GISP
Principal-in-Charge – Psomas
Psomas | Asset Management Services – City of Grover Beach 31 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 32 City of Riverside, CADME GIS Replacement – Riverside, CA: Project Manager leading technical team of system architects, programmers, GIS analysts, and data migration speciailists. For on-call services Scrum Master leading Agile process for system design, GIS data modeling and migration for over 700 data sets, design and development of 10 GIS viewers, and design and production system deployment for 50 map products.

Bureau of Engineering, Enhanced Excavation (U) Permit System – Los Angeles, CA: Project Manager responsible for enhancement to the U-permit process by implementing an Esri GIS JavaScript based interface for defining precise street cut area for fee computation and to manage warranty tracking. This refined methodology facilitated implementation of a revised City ordinance for street damage fees. The system is integrated with the City’s GIS-based public right of way reservation system allowing the City to manage activities that have reserved street locations.

City of El Monte, GIS Services for Public Access GIS – El Monte, CA: Senior Project Manager/Consultant responsible for the overall project design, development, and implementation of enterprise city-wide public viewer for wastewater, planning and tree management deployed on the cloudbased ArcGIS 10.4 platform. The scope of services includes gathering requirements, configuration and set-up of GIS-based website using Esri Web App Builder, testing and deployment for public and city use.

City of Cupertino, GIS Services for Public Access GIS – Cupertino, CA:

Project Manager developing custom ESRI Web Application Builder widgets for the CupertinProperty Information application. Widgets include a mailing label widget and custom print and report widget.

Downtown San DiegProject Viewer – San Diego, CA: Senior Project Manager overseeing the design and development of ArcGIS On-line applications mapping the locations of downtown San Diego economic development projects for public access. The project includes detailed requirements, system design, and close coordination with the Civic San Diego staff to collect, clean, and publish current information.

San DiegInternational Airport, Technology Services for Noise Management Program – San Diego, CA: Senior Project Manager overseeing Case Management System in support of the Airport’s Quieter Home Program. The Psomas‑developed system uses GIS as a framework for managing individual parcels, applicability to FAA-funded sound retrofit services and tracks all program activities. The viewer provides mapping of compliance status and level of program participation by parcel for the affected area around the airport.

MARCIA

CARRILLO,

PHD, PMP, GISP
(CONTINUED)
Psomas | Asset Management Services – City of Grover Beach 32 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 33 Matthew is a geospatial professional with over 12 years of local government and utility district experience in GIS, information technology, and location intelligence; local government urban planning and land development; and private sector GIS, real estate and land development. For 11 years, he served as Interim Technology Officer for the City of Victorville, where he developed an operating budget for the IT Department; initiated and managed a $3.7 million data center; rebuilt the department's staff; managed the upgrade of the City's internet and wide-area network; managed communications network design; and completed a multi-year water distribution network. Matthew alsprepares reports and develops projects to execute the client's vision and administer all aspects of ArcGIS Enterprise software.

Experience
Cartegraph EAMS Implementation – City of Issaquah – Issaquah, WA (2024): Assistant Project Manager, Implementation Consultant, and Implementation Analyst for the deployment of Cartegraph OMS software for the City of Issaquah, WA. Matthew worked with city staff during Phase 1 of the project to gather workflow and data requirements and conducted training for city staff tallow them to support and configure the software to meet their needs. In addition, Matthew configured multiple components of the software, including ArcGIS integration, assets, resources, and libraries.

Wet Utility Improvement Plan Mapping – City of Milpitas – Milpitas, CA (2023-2024): Project Manager overseeing GIS data conversion work from recent improvement plans for water, sewer, and storm drain utilities, as well as overseeing QA/QC work. Psomas and Milpitas worked out an ArcGIS Online editing workflow where Psomas makes edits directly to Milpitas' feature services for water, sewer, and storm drain and Milpitas line locating staff begin providing immediate feedback using ArcGIS Field Maps.

Parks Asset GIS Data Preparation for EAM System – City of Carlsbad – Carlsbad, CA (2023): Project Manager and lead GIS Analyst for the preparation of City of Carlsbad Parks Department’s contractor work inspection sites and individual park assets for use in the Cartegraph EAM system. The project involved converting a tabular list of inspections sites into polygon features and converting data provided through a parks master planning effort into a schema that can be used in the Cartegraph EAM system. The project also included mapping of the Parks Department's

EDUCATION
2016/MS/Geographic
Information Science
and Technology/
University of Southern
California, Los Angeles
2011/BA/Geography/
California State
University, San
Bernardino
2008/AS/Math and
Science/Victor Valley
College, Victorville

EXPERIENCE
With Psomas for 1
years; with other firms
for 12 years

MATTHEW PUGH, MS
Senior Project Manager – Psomas
Psomas | Asset Management Services – City of Grover Beach 33 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 34 irrigation systems at the major city parks and facility sites using paper/PDF graphics as the data source material.

EnerGov Land Management Fee Structure Overhaul – City of Victorville – Victorville, CA: Prior tjoining Psomas, Matthew was the project manager, lead business process consultant, lead implementation consultant, and lead technical analyst for the re-structuring of the City's fees within the EnerGov land management system following the adoption of a new fee schedule by the Victorville City Council. Matthew lead a team of IT analyst and subject matter experts in multiple city departments to configure, test, and adopt new user fees and development impact fees within the system. A lengthy test phase took place where those SME thoroughly vetted how these feed were calculated using project square footages, construction types, usage types, and other factors to ensure that fees were calculated and applied correctly to building permits, entitlement cases, business licenses, code compliance cases, and other case types on the day of go-live, January 1, 2023.

Sedaru 811 Implementation – City of Victorville – Victorville, CA: Prior tjoining Psomas, Matthew was the project manager and implementation lead for the deployment of Sedaru 811, which is a digital underground service alert (USA) ticket management solution added to the city's existing Sedaru CWMS. Matthew assisted with the integration of DigAlert 811 electronic ticket clearinghouse, consulted on the business process changes needed to convert from a paper-based system to digital, and conducted field training for the city's utility locating staff to make sure the solution was deployed successfully and in time for the State's electronic positive response mandate.

XC2 and SwiftComply Backflow Management Software Implementation – City of Victorville – Victorville, CA: Prior to joining Psomas, Matthew implemented XC2 backflow device management software to replace the city's non-functioning backflow management software, Tokay. Matthew installed and configured the software and assisted the Cross Connection staff with training and data management when needed. In 2020, the city decided to replace XC2 with SwiftComply Backflow in order to gain additional functionality for the management of backflow testers and to stand up a public-facing form and payment submission portal. Matthew was the implementation project manager working with the vendor's consultants t deploy the software and convert the data from XC2.

EnerGov Land Management System Implementation and Support – City of Victorville – Victorville, CA (2016 t2018): Prior to joining Psomas, was the co-project manager, technical and configuration lead, and subject matter expert for the implementation of Tyler Technology’s EnerGov land management system, which included permitting, licensing, and code compliance. Matthew led a large team of consultants, internal subject matter experts, and technical coordinators to design, test, and implement digital

MATTHEW
PUGH
(continued)
Psomas | Asset Management Services – City of Grover Beach 34 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 35 workflows for building, engineering, planning, business licensing, animal licensing, and code compliance, including a digital plan review and approval workflow that eliminated the need for paper-based plan and document submissions. The project also included integrating EnerGov with the City’s ArcGIS Server and the development of multiple GIS datasets to support the system, including inspector areas, enforcement zones, fee areas, and development impact fee credit areas. Matthew was able to combine EnerGov workflows and this GIS data to automate inspector assignment by geography and developed an automation that would notify customers if they submitted an application that does not fall within the City’s jurisdiction.

Following implementation, Matthew was the primary support coordinator and successfully upgrade the software on multiple occasions, deployed a new citizen-facing website, and integrated new departments such as Public Works and Airport to streamline city workflows.

Tyler Professional Maintenance Management Implementation and Support – City of Victorville – Victorville, CA (2016): Prior to joining Psomas, Matthew was the project manager, technical lead, and subject matter expert for the implementation of Tyler Technology’s Professional Maintenance Management (PMM) solution for the Public Works Department at the City of Victorville. Matthew led a team of consultants and city subject matter experts to design a digital work and request management system in support of city workflows. Matthew also led the creation of multiple new GIS layers for this system, including a sidewalk and curb ramp inventory, sign inventory, bus shelter and bench inventory, and maintenance area inventory (LMAD, DFAD) that were required for the system to function properly. Matthew was also the primary software support coordinator following implementation and led the upgrade of the software on two occasions, as well as the restructuring of department staff following a reorganization of the Public Works Department.

Sedaru Computerized Work Management System Implementation and Support – City of Victorville – Victorville, CA (2015 t2016): Prior to joining Psomas, Matthew was the assistant project manager and lead GIS analyst for the implementation of Sedaru, which is a computerized work management system, for the City of Victorville Public Works and Water Department.

Sedaru uses Esri GIS feature services for the display of water and sewer infrastructure and stores work history directly in the GIS enterprise database rather than in a separate Sedaru database to streamline and centralize data management. Matthew developed and published feature services for the city's water and sewer infrastructure, designed work collection forms, and conducted training during implementation, and supported the system from there on. Matthew managed the addition of Sedaru OMNI dashboards, supported the underlying data, and added new workflows for control valves and meter management over a 7 year period and provided periodic training to users.

MATTHEW
PUGH
(continued)
Psomas | Asset Management Services – City of Grover Beach 35 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 36 Keith Palmer has 34 years of experience working with enterprise-scale GIS architectures, applications,
and databases deployed on premises and in cloud
configurations. He has expert knowledge of client server and internet systems architectures, security management, software development processes, and system administration. Keith is experienced in requirements gathering, translating user needs to system functional requirements, and developing compliant software solutions. He has an expert understanding of the Esri GIS Platform and practical approaches for applying Esri tools aligned with client business needs. He applies the Rational Unified Process (RUP) and Agile Development Methodology for application development and deployment.

Experience
Development of the Psomas SitStat Application – Multiple Counties, CA: Application Development Lead/Programmer for the Psomas SitStat application. This Esri ArcGIS Server based application is deployed as a Cloudbased web application that allows access to real-time emergency response unit and incident information for single or multiple agencies. Keith is responsible for application design and development. He developed multiple tools for the application using SQL Spatial, HTML, Javascript, and the ESRI Javascript API. Mr. Palmer also set up the Amazon Cloud environment that provides high availability, load balanced, and secure web, application, and database servers for hosting the application. This system currently supports 10 agencies and over 160 users.

Enterprise GIS Implementation, Civic San DiegCorporation – San Diego, CA: Lead Programmer/Technical Manager for implementation of the Enterprise GIS at CivicSD using Esri ArcGIS Server and ArcGIS Online.

Responsible for setting up and installing ArcSDE and ArcGIS Server in the local environment and designing and implementing the Enterprise geodatabase. Keith also developed all the map services and AGOL web applications used by Civic SD.

RSIP Enterprise GIS Program at Great Falls International Airport – Great Falls, MT: Lead Programmer for the design, implementation, and maintenance of web-based Residential Sound Insulation Program portal which is a Psomas hosted solution using Amazon AWS. Keith was responsible for designing and implementing web forms to collect data and web reports

EDUCATION
1989/MS/Geography/
University of California,
Riverside
1986/BS/Geography/
University of California,
Riverside

PROFESSIONAL

AFFILIATIONS
Urban and Regional
Information Systems
Association
SKILLS
Adobe Flex
development & Action
Script
Amazon Cloud
ArcGIS Desktop
ArcGIS Javascript API
ArcGIS Model Builder
ArcGIS Online
ArcGIS Server &
ArcSDE installation,
maintenance, &
administration
ArcGIS Server Client
APIs
ArcObject
ASP.NET
C#.NET
Crystal Reports 8.5
& X1
CSS
File Geodatabase
IIS Administration
JavaScript
Microsoft Reporting
Services
MS Office
MS SQL Server
MS SQL Server
Integration
Personal Geodatabase
PostGreSQL
Python Scripting

KEITH PALMER, MS
GIS Specialist, Programmer, Technical Manager – Psomas
Psomas | Asset Management Services – City of Grover Beach 36 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 37 pertaining to the program. He also designed and implemented a SQL Server database and ArcSDE and ArcGIS Server administration.

California High Speed Rail Authority Land Conveyance Program – Madera, Fresno, Tulare, and Kings Counties, CA: Project Manager for developing a land conveyance program to convey utility rights from HSR-acquired property to the respective utility owners. Survey services include program leadership, development and management of staff and subconsultants; land records research, document analysis, and verification of utility easement/ fee areas; preparation of legal descriptions and exhibits from land net and design data, preparation and recordation of conveyance packages for utility relocations, coordination with utility companies, CHSRA staff and County staff; and tracking and reporting on progress of more than 900 land conveyances. Psomas developed a dashboard using Power BI as a tool that allows CHSRA executive management and WSP staff and leadership tquickly assess project risk and report progress and status of each utility conflict on a daily basis.

Department-Wide GIS Implementation and Support, Alameda County Public Works Agency – Hayward, CA: Lead Programmer/Technical Manager for integrating GIS with CMMS for mobile data access. Key deliverables for this project include comprehensive asset inventory for all road and flood control assets, integration with CMMS for asset based work management, Capital Improvement GIS viewer, integration with hydraulic models, and maintenance practices. Keith was responsible for the design and development of the new Countywide Web GIS Viewer based on Geocortex HTML platform to serve multiple departments. He also designed, scoped, developed, and implemented multiple enterprise web mapping applications and supported the deployment and ongoing operations within the County enterprise architecture.

Contra Costa Clean Water Program, Stormwater GIS Pilot Project – Martinez, CA: Programmer for providing NPDES field and office technology solutions supporting water quality monitoring, analysis, and reporting. The GIS-based solution has been deployed in 20 cities and the county, and was developed through an incremental deployment addressing Water Board permit requirements. Keith is responsible for application programming, security management, integration of custom tools with ArcGIS Online, and operational support for the cloud environment.

EXPERIENCE
With Psomas for 14
years; with other firms
for 21 years
KEITH
PALMER
(continued)
Psomas | Asset Management Services – City of Grover Beach 37 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 38 Sam Holownia is a GIS Analyst specializing in utility and local government data. With a background in highaccuracy field data collection using GPS technology, Sam is detail-oriented and possesses strong analytical skills.

He is proficient in the Esri ArcGIS suite, including ArcGIS Pro, Field Maps, Survey123, ArcGIS Online, and Enterprise. Sam's expertise extends to managing complex datasets related twater, sewer, irrigation, gas, and electrical utilities. Additionally, he is reo cognized for providing exceptional customer service, fostering positive relationships with clients and stakeholders.

Experience
City Park and Irrigation System Asset Data Design, City of Carlsbad – Carlsbad, CA: GIS Analyst responsible for 1) quality assurance on the City's park and recreation facility asset inventory, making sure each asset had a proper ID number and corresponding attributes and 2) designing and building the City's irrigation system using Esri geodatabase schema best practices. The irrigation system design involved meticulous conversion of PDF document with sketches of the irrigation systems where Sam had tuse his knowledge of irrigation system GIS design he developed while working for the City of Victorville to fill data gaps and create a usable product for the City's EAM system.

Electrical Utility GIS Data Design and Build, City of Victorville – Victorville, CA: GIS Analyst performing both field data collection using a Trimble Geo7x centimeter accuracy GPS device and building out the electrical system GIS data for the City of Victorville Municipal Utility Services (VMUS) electrical network. Sam was able to navigate the complex Esri Electrical Utility Network data schema to build a usable GIS for VMUS tenable them to perform accurate utility locating work and to prepare them for implementation of a digital asset management system. Sam worked directly with the electrical utility superintendent to develop a full understanding of their system she could interpret as-builts and field data to input high-quality information.

Water Distribution System Mapping Support, City of Victorville – Victorville, CA: Supported the Victorville Water Department's GIS data needs, including a city-wide survey of all city fire hydrants, full asset surveys in regions of the city that did not have accurate as-built records, and improving accuracy of GIS data throughout the service area. Sam worked in tandem with the City's line locator to find and address data issues tallow

EDUCATION
2021/BS/Geography/
University of Idaho,
Moscow

EXPERIENCE
With Psomas for 1 year;
with other firms for 3
years

SAM HOLOWNIA
GIS Consultant – Psomas
Psomas | Asset Management Services – City of Grover Beach 38 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 39 the city tstay in compliance with recent State underground utility records requirements. Sam used a Trimble Geo7x centimeter GNSS kit and Trimble Pathfinder Office to process and QA/QC the GPS data prior to uploading into the City's enterprise geodatabase after each field survey.

Planning Department GIS Support, City of Victorville – Victorville, CA:

Sam spearheaded the conversion of the Planning Department workflows from using PowerPoint and Google Maps snippets tcreate Planning Commission presentation graphics to using ArcGIS Pro. Sam trained the City Planners on managing polygon data, how to edit, how to setup definition queries, and how to create map exports. Sam alscreated a custom text box for the map layout that would pull attributes from the GIS data so the Planners did not have tenter data more than once.

Irrigation System Mapping – Victorville, CA: GIS Technician responsible for mapping the City's irrigation systems at City managed parks, facilities, and its municipal golf course. Sam went out in the field working with facility grounds supervisors to take high-accuracy positions of irrigation system features and applied that data ta GIS data schema he helped to design.

GIS Intern , City of West Covina – West Covina, CA: GIS Intern actively engaged in diverse technical tasks, including managing spatial data in the City's GIS system, collaborating on projects with city planners, and resolving GIS-related issues through effective communication with different departments. I gained hands-on experience in transit operations analysis and contributed to seamless IT infrastructure operations by managing hardware and software. This internship provided invaluable experience, laying a solid foundation for my future GIS career.

Research Assistant, University of Idah– Moscow, ID: The research project focused on water and energy waste in the Pacific Northwest, as it relates to the food processing industry. As a Research Assistant, I compiled a dataset for the region by categorizing waste discharge data sourced from public domains. This was then presented in an interactive web map built using ArcGIS Web AppBuilder, featuring toggles and filters to view categorized food processor facilities and the associated discharge data from each facility.

SAM

HOLOWNIA
(continued)
Psomas | Asset Management Services – City of Grover Beach 39 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 40 Lucia Lopez is a skilled GIS analyst with over five
years of experience in the field. Her expertise lies in data analysis, desktop and cloud applications, and local government solutions. She is highly proficient in applying data engineering methods to develop innovative spatial solutions, and her strong knowledge of GIS technology allows her to provide practical solutions aligned with her clients' business needs. Lucia is well-versed in the Esri ArcGIS platform, as well as open source GIS applications, which she utilizes to provide comprehensive solutions to complex spatial problems.

Her deep understanding of GIS technology allows her tdesign and implement cutting-edge tools and techniques to support her clients' operations.

Lucia is passionate about GIS technology and uses her expertise To help organizations leverage spatial data to achieve their goals.

Experience
Irrigation System Mapping – City of Carlsbad – Carlsbad, CA: Lucia was a GIS Analyst responsible for mapping the city's Parks and Recreation Department's irrigation systems. The irrigation system mapping involved meticulous conversion of PDF document with sketches of the irrigation systems where Lucia had to use her judgement comparing aerial imagery to these PDFs to place irrigation system features as accurately as possible.

Sewer Master Plan GIS Database Build – City of Cerritos – Cerritos, CA:

Lucia was the GIS Analyst performing georeferencing, utility geometry digitization, and attribution of the City of Cerritos' sewer utility in support of the city's Sewer Master Plan. Lucia went through over 900 as-built utility plans, making sure each sewer main and sewer manhole were mapped correctly and had correct attributes, including invert elevations, slopes, pipe sizes, materials, and installation dates. Her high attention created an accurate depiction of the city's sewer infrastructure in Esri ArcGIS, which the city did not have previously.

Aerial and Contour Data Conversion – North Tahoe Public Utility District – Tahoe Vista, CA: Lucia was the lead GIS Analyst performing the conversion of raw contour CAD data and raw GeoTIFF aerial imagery files to Esri raster datasets tallow them to be published as tile cached web services. She performed all geoprocessing, created the necessary data schemas, uploaded the data to the client's enterprise geodatabase, and published the data on the client's ArcGIS Server site. Lucia also processed and published new vector layers, including building footprints and paved surfaces.

EDUCATION
2023/MS/(Expected)
Geospatial Information
Systems/University of
Arizona, Tucson
2021/BS/Geography/
University of Arizona,
Tucson
SKILLS
ArcGIS Pro/ArcGIS
Desktop
Spatial Statistics
Spatial Analysis
Spatial Data Conversion
Map cartography and
design
Spatial data quality
review
Geodatabase modeling
and design

EXPERIENCE
With Psomas for 1
years; with other firms
for 1 year

LUCIA LOPEZ, MS
GIS Analyst – Psomas
Psomas | Asset Management Services – City of Grover Beach 40 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 41 Hydraulic Modeling GIS Data Conversion – North Tahoe Public Utility District – Tahoe Vista, CA: Lucia was the lead GIS Analyst performing CAD tGIS conversion work in a format compatible with Innovyze's InfoWater hydraulic modeling software. She was able to overcome several gaps in the CAD data and used her problem solving skills and attention to detail tfill those gaps. In addition, she was able tassign sub-foot accurate elevation data teach node in the new water GIS network for both the Fulton and Agate private water utilities to aid in NTPUD's determination on whether to acquire these private utilities or not.

Enterprise GIS Strategic Plan – Western Municipal Water District – Riverside, CA: Lucia was the GIS Analyst tprovide the District with a GIS Strategic Master Plan To help obtain a comprehensive understanding of the District’s current GIS and data resources. Scope of work involves tactical steps needed to implement an enterprise-wide GIS and data management strategy; and addressing current and anticipated gaps in data, processes, systems, and overall capabilities. Overall services include providing needs and assessment; data identification and quality assurance; technology readiness assessment; organizational readiness assessment; implementation plan; and a presentation and final reports.

City of Los Angeles "Build LA" Staff Augmentation (TOS 12) – City of Los Angeles – Los Angeles, CA: Lucia was the GIS Analyst to integrate and define project goals and priorities. Services include developing, deploying, training and supporting a citywide Development Services Appointment System; post-go-live support; updating the Project Charter, including recommending procedural enhancements; upgrading and enhancing the Bureau of Engineering’s accounting system to streamline processes; increasing reporting capabilities; improving customer billing; replacing the Financial Information Data Distribution System; and developing a list of web-based application priorities.

City of Los Angeles Street Sweeping Optimization Program (TOS 52) – City of Los Angeles, Bureau of Street Services – Los Angeles, CA: Lucia was the GIS Analyst for GIS and Enterprise Asset Management (EAM) services for the City’s Street Sweeping Optimization Program (Program) which is being undertaken by StreetsLA. The Program restructures the citywide street sweeping approach, establishing sweeping priorities and potentially changing routes and frequencies based on need using modeled and field verified street cleanliness criterion. Psomas’ scope of services includes sweeper operations and routes assessment; GIS based routes optimization, field data collection to confirm street cleanliness modeling parameters, integration with the City’s Cartegraph based EAMS and recommendations for the implementation of route and operational improvements.

LUCIA LOPEZ
(continued)
Psomas | Asset Management Services – City of Grover Beach 41 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 42 As a seasoned Senior Project Manager at OpenGov,
Kelsey excels in orchestrating multifaceted deployments for numerous clients, meticulously setting scopes,
timelines, and deliverables to ensure successful outcomes.

With adept leadership, she guides deployment teams and customer resources, maintaining a vigilant eye on project portfolios to swifty address risks and issues through comprehensive mitigation plans. Her capacity to oversee a portfolio of 20-25 complex projects underscores her adeptness in project tracking and delivery.

Contributions
f Project Management: Planning & estimating, reporting, financial tracking, delivery
f Business Process Analysis & Meeting Facilitation: Workflow diagramming, requirements gathering, design documentation f Technical Writing & Plan Preparation: Strategic plans, capacity planning & investment plans, trade publication article
Specific Project Experience
f City of Corpus Chrisi, TX
f Village of Hoffman Estates, IL
f City of Vineland, NJ
f Del OrWater Company, CA
f City of Carlsbad, CA City
f County of Denver, CO
f City of Frederick, MD
f Town of Falmouth, ME
f City of Missouri City, TX
f City of Roseburg, OR
f Georgetown Divide Utility
District, CA
f City of Fate, TX
f City of Galena, IL
f City of Marion, NC
f Colerain Township, OH
f Town of Hillsborough, CA
f Penn State University, PA

EDUCATION
Bachelor of Professional
Studies in Business
Management

CERTIFICATIONS
Project Management
Generative AI Overview
for Project Managers,
Project Management
Institute
Project Management
Professional (PMP)
Digital Intelligence
Series, Project
Management Institute
Business Continuity,
Project Management
Institute
Diversity, Equity,
and Inclusion in the
Workplace

KELSEY OLTZ, PMP
Senior Project Manager – OpenGov
Psomas | Asset Management Services – City of Grover Beach 42 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 43 Cameron has four years of experience supporting
and implementing asset/operations management
software – starting as a Technical Support Specialist with Cartegraph for two years and spending the past two years as an Implementation Support Specialist.

Contributions
f Configure Cartegraph software to meet customer goals and workflows f Import asset, resource, user, and library data from spreadsheets into Cartegraph database
f Give training for, assist in configuration of, and provide support for GIS integrations
f Configure and train customers for use and configuration of integrated products
f Train customers on use, configuration, and best practice for advanced features, such as Reports, Automations, Advanced Assets, Advanced Materials, and ScenarioBuilder
Specific Project Experience
f City of Asbury, IA
f City of Banning, CA
f Canton Township, OH
f Cole County, MO
f Village of Elk Grove, IL
f Frederick County, MD
f City of Hokah, MN
f Kansas City, MO
f City of Liberty, KY
f City of Locust, NC
f Village of Ottawa Hills, OH
f City of Sebastopol, CA
f St. Clair County, MI
f City of Talent, OR
f Terracon Development Ltd

COMPETENCIES
f Integrations
f Training
f Configurations

EDUCATION
Clarke University
- Bachelor of Arts,
Computer Information
System

CAMERON TIERNAN
Implementation Consultant – OpenGov
Psomas | Asset Management Services – City of Grover Beach 43 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 44 Prior to joining Cartegraph’s team, Emily worked in
local government implementing Cartegraph Asset
Management for the Town of Marana, AZ. During her time
with the Town, she implemented Cartegraph Asset Management within Public Works, Water, Wastewater and Parks & Recreation. Emily has a strong grasp on software implementation, asset management, GIS, and is deeply committed to utilizing those platforms to further organizational goals and standards. Emily is accustomed to taking on large projects and responsibilities while cultivating dynamic leadership, integrity, and solid performance.

Contributions
f Collaborates with customers to ensure system configuration is complete and timely while consulting on best practices and assisting clients in designing and building a solution that meets their needs f Effectively carries out the translation of business requirements into functional specifications to satisfy the business needs and necessary system modifications
f Oversees the technical back end of software implementation, supplementing the management and consultative aspects of a project with configuration, troubleshooting, and training related tasks Specific Project Experience
f Arapahoe County, CO
f City of Ashland, OR
f City of Blackfoot, ID
f City of Burleson, TX
f City of Cambridge, MA
f City of Dubuque, IA
f City of Rye, NY
f City of Tavares, FL
f Collier County, FL
f Galveston County, TX
f Harris County, TX
f Jefferson County, CO
f Mariana Ranchos, CA
f Pulama Lanai, HI
f Town of Marana, AZ
f Town of Northlake, TX
f Village of Windsor, CO

EDUCATION
Northern Arizona
University - Bachelor
of Arts, Comparative
Cultural Studies

CERTIFICATIONS
Cartegraph Admin
Certification

EMILY PARKER
Associate Manager, Implementation Analyst – OpenGov
Psomas | Asset Management Services – City of Grover Beach 44 Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 1650 Spruce Street,
Suite 400
Riverside, CA 92507
951.787.8421
www.Psomas.com
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

Addendum A: Psomas Proposal Response
The City’s original Request for Proposal (RFP) titled “Grover Beach Asset Management Services” and the official Contractor proposal response dated March 28, 2024, including “Section 6: Cost Schedule” are hereby incorporated into this agreement. Subsequent requests for changes to this Scope of Work to be performed, the phasing of the implementation services, and compensation to Contractor resulted in the revised fee presented in Addendum B and the revised Detailed Work Plan presented in Addendum E included in this SOW and do hereby replace the Price Estimate and Detailed Work Plan included in the original Contractor response.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

Addendum B: Fee and Payments
The following represents the Contractor fees for the requested revised Scope of Work as shown in the Detailed Work Plan and updated in Addendum E of this SOW. These costs to the Contractor’s original proposal as adjusted based on subsequent input from the City stakeholders.

Today’s Date: 7/1/2024 Purchase Agreement No.: PSO-804

SERVICES
No. Product Terms Quantity Price
1 Expense Reimbursement At Cost $5,600.00
2 Software Deployment Services FFP $12,040.00
3 Software Implementation Services FFP $47,945.00
IMPLEMENTATION SERVICES TOTAL: $65,585.00
FFP – Firm Fixed Price
T&M-NTE – Time and Materials – Not to Exceed
*Note that services with terms as T&M-NTE will only be provided upon written Task Order requested by the City Project Manager.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

Fee Notes
• Any Customer Purchase Order, Contract, and/or Agreement must reference Psomas Purchase Agreement: PSO-804.
• Prices may include discounts, concessions, or incentives that are only applicable to this transaction and should not be assumed for future purchases. • Prices do not include any taxes that may apply at the time of invoicing. If applicable, any such taxes are the responsibility of Customer and will appear on the respective invoice. Applicable taxes do not include taxes based on Contractor’s income or property; such taxes shall remain the responsibility of the Contractor.
• Prices do not include any applicable Esri ArcGIS licenses. • Prices are in U.S. Dollars ($USD).
• Prices for this Scope of Services are valid only if the Professional Services Agreement is executed by 10/1/2024.
• As a result of the Requirements Gathering Workshops included in each phase of work, additional data conversion or integration services may be identified that go beyond the data conversion and integration services described elsewhere in this scope of work. Psomas (“Contractor”) will provide the City with updated services budgets for approval for any such integration and data conversion service requested within the terms provided in the cost table above. Integration and data conversion service work will be performed only upon written approval agreed to by the Parties. • Additional Services will be provided as needed and requested by the City based on the Fee Schedule provided below:
• Administrative and Project Assistants $90
• GIS Technician $95
• Senior GIS Technician $112
• GIS Analyst $125
• Senior GIS Analyst $165
• GIS Task/Project Manager $215
• Senior GIS Process Consultant $215
• GIS Technology Manager $225
• Principal $275
The rates above will remain in effect throughout the term of the contract as defined in the Professional Services Agreement.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

Payments
In consideration for the Services provided by Contractor, City agrees to pay Contractor the Fees as described below:

DELIVERY
Upon execution of this Purchase Agreement, Contractor will provide the Services detailed in the Fee And Payments. Delivery of the Services requires execution of the OpenGov Cartegraph software Agreement and licensing provided separately through OpenGov.

SERVICES SCHEDULING
Services will be scheduled and delivered upon your execution of this Agreement, which will be considered your notification for Contractor to proceed. City agrees to work with Contractor to schedule Services in a timely manner and Contractor agrees to schedule Services within thirty (30) days of execution of this Agreement.

SERVICES INVOICING
Upon execution of this Agreement, invoicing for the Services shall occur as follows:
• Phase I
o 25% ($14,996.25) upon completion of the Project Kickoff Meeting. o 25% ($14,996.25) at the completion of the “Requirements Gathering Workshop” event. o 25% ($14,996.25) at the completion of the “Train the Trainer” event. o 25% ($14,996.25) at the completion of “Go Live” and acceptance of production deployment.

All additional services requested by the City and not included in the Phase I work plan provided in this document will be accomplished through a written task order up to the limit shown and using the rate schedule included in Addendum B. Additional services will be billed monthly following the end of the month the services were performed.

ACCEPTANCE
Acceptance of a milestone is defined as written confirmation by the City of completion of a project task or deliverable as described in the Detailed Work Plan (Addendum E). Upon completion, Contractor will submit written notice to the City Project Manager and the City will respond with acceptance within ten (10) business days or provide written justification for any deficiencies as described under Dispute Resolution in the Professional Services Agreement.

EXPENSES
In providing the Services included herein, Contractor shall be reimbursed for any reasonable out-ofpocket costs, when travelling, for transit, lodging, and meals for any on-site work conducted as mutually agreed upon with the City. Out-of-pocket expenses are billed based on actual costs, receipts provided, as incurred and are due separately. As listed as item one under services of the fee and payments schedule, these expenses will not exceed $5,600.00. Travel related expenses must be expended in an economical and efficient way.

PAYMENT
• All payments are due Net thirty (30) days from date of invoice except as otherwise agreed. • All payments are to be in U.S. Dollars ($USD).
• Any applicable taxes required at the time of invoice will be determined based on the laws and regulations of the taxing authority(s) governing the Customer address identified herein.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

Addendum C: Overview and Approach
This Statement of Work (“SOW”) identifies services that Contractor will perform for Customer pursuant to that order for Professional Services entered into between Contractor and the Customer which references the Master Services Agreement or other applicable agreement entered into by the parties (the “Agreement”).
• Customer acknowledges and agrees that this Statement of Work is subject to the confidentiality obligations set forth in the Agreement between Contractor and Customer. • The Deliverables listed in Addendum E are the single source of the truth of the deliverables to be provided.
• Customer’s use of the Professional Services is governed by the Agreement and not this SOW. • Upon execution of the Order Form or other documentation referencing the SOW, this SOW shall be incorporated by reference into the Agreement.
• In the event of any inconsistency or conflict between the terms and conditions of this SOW and the Agreement, the terms and conditions of this SOW shall govern with respect to the subject matter of this SOW only. Unless otherwise defined herein, capitalized terms used in this SOW shall have the meaning defined in the Agreement.
• This SOW may not be modified or amended except in a written agreement signed by a duly authorized representative of each party.
• Cartegraph Asset Management software will be deployed as is, Customer has access to all functionality available in the current release.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

Addendum D: Statement of Work
This SOW is limited to the Implementation of the OpenGov Enterprise Asset Management, also known as Cartegraph Asset Management, as defined in the Contractor Responsibilities section of this document.

Any additional services or support will be considered out of scope.

I. Project Scope
Under this project, Contractor will deliver cloud-based Cartegraph Asset Management solutions to help the Customer power a more effective and accountable government. Contractor's estimated charges and schedule are based on performance of the activities listed in the “Contractor Responsibilities” section below. Deviations that arise during the project will be managed through the procedure described in Section XII. Change Management, and may result in adjustments to the Project Scope, Estimated Schedule, Charges and other terms. These adjustments may include charges on a time-and-materials or fixed-fee basis using Contractor’s standard rates in effect from time to time for any resulting additional work or waiting time.

II. Facilities and Hours of Coverage
Contractor will:
• Perform the work under this SOW remotely, except for any project-related activity which Contractor determines would be best performed at Customer’s facility in order to complete its responsibilities under this SOW.
• Provide the Services under this SOW during normal business hours, 8:30am to 6:00pm local time, Monday through Friday, except holidays.

III. Key Assumptions
The SOW and Contractor estimates are based on the following key assumptions. Deviations that arise during the proposed project will be managed through the process outlined in Section XII. Change Management and may result in adjustments to the Project Scope, Estimated Schedule, Charges, and other terms.

A. The OpenGov Suites are not customized beyond current capacities based on the latest release of the software.

B. Individual software modules are configured based on discussions between Contractor and Customer.

C. Cartegraph Asset Management (CAM)
a. Contractor will provide all services remotely via audio; video; and web conferences unless otherwise noted.
b. Contractor assumes that the customer is responsible for performing quality control measures on its data in CAM.
c. Contractor assumes that the customer is responsible for testing its workflows, automations, integrations, and configurations within the CAM and will update the configurations as part of its testing and training activities. d. Contractor assumes that the customer accepts CAM upon the completion of the go-live event
e. If a non-API integration is included in scope, Customer is responsible for engaging third party vendor to obtain data, configuration, and/or third party integration support. f. If an API integration is included in scope, Customer is responsible for providing access to a test instance of the third party API including a URL, authentication credentials, and relevant documentation.
g. Contractor best practice is to not exceed tested limits of the product.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

IV. Exclusions
The following service items are not included in the scope of this project:
• Implementation of any custom modification or integration developed by Contractor; Customer internal staff; or any third-party is not included in the scope of this project unless specifically listed above.
• Data conversion services from other software system(s) or sources are not included in the scope of this project unless specifically listed.
• Any service items discussed during demonstrations; conference calls; or other events are not included in the scope of this project unless specifically listed.

V. Contractor Responsibilities
Project Management
Contractor will provide project management for the Contractor responsibilities in this SOW. The purpose of this activity is to provide direction to the Contractor project personnel and to provide a framework for project planning, communications, reporting, procedural and contractual activity. This activity is composed of the following tasks:

Planning
Contractor will:

A. review the SOW, contract and project plan with Customer’s Project Manager and key stakeholders to ensure alignment and agreed upon timelines; B. maintain project communications through your Project Manager; C. establish documentation and procedural standards for deliverable Materials; and D. Collaborate with your Project Manager to prepare and maintain the project plan for the performance of this SOW which will include the activities, tasks, assignments, and project milestones.

Project Tracking and Reporting
Contractor will:

A. review project tasks, schedules, and resources and make changes or additions, as appropriate. Measure and evaluate progress against the project plan with your Project Manager;
B. work with your Project Manager to address and resolve deviations from the project plan; C. conduct regularly scheduled project status meetings; and D. administer the Project Change Control Procedure with your Project Manager.

Completion Criteria
A. This is an on-going activity which will be considered complete at the end of the Services contract.

Deliverable Materials
A. Weekly status reports
B. Project plan
C. Project Charter
D. Risk, Action, Issues and Decisions Register (RAID)
Initialization
Contractor will provide the following:

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

A. Customer Entity configuration
B. System Administrators creation
C. Solution Blueprint creation
D. Data Validation strategy confirmation
Completion Criteria:

This activity will be considered complete when:

A. Customer Entity is created
B. System Administrators have access to CustomerEntity
C. SolutionBlueprint is presented to Customer
Deliverable Materials:
• SolutionBlueprint
• Sign-off of Initial DraftSolutionBlueprint
Cartegraph Asset Management Domains
Contractor will provide the following:

Cartegraph Asset Management Domains
A. Transportation
B. Walkability
C. Stormwater
D. Water Distribution
E. Wastewater Collection / Sanitary Sewer
Completion Criteria:

This activity will be considered complete when:

A. Instance setup is completed
B. Requirements Gathering is completed
C. Start-up Data is loaded
D. Asset Installation is completed
E. Integrations are implemented
Deliverable Materials:
• Formal sign off document
Training
Training will be provided in instructor-led virtual sessions unless otherwise specified in Addendum E. For any instructor-led virtual sessions, the class size is recommended to be 10, for class sizes larger than 10 it may be necessary to have more than one instructor.

Completion Criteria:
• Software training is delivered
Deliverable Materials:
• Formal sign off document
Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

VI. City Responsibilities
The completion of the proposed scope of work depends on the full commitment and participation of Customer’s management and personnel. The responsibilities listed in this section are in addition to those responsibilities specified in the Agreement and are to be provided at no charge to Contractor. Contractor's performance is predicated upon the following responsibilities being managed and fulfilled by Customer.

Delays in performance of these responsibilities may result in delay of the completion of the project and will be handled in accordance with Section XII Change Management.

City Project Manager
Prior to the start of this project, you will designate a person called your Project Manager who will be the focal point for Contractor communications relative to this project and will have the authority to act on behalf of you in all matters regarding this project.

Your Project Manager's responsibilities include the following:

A. manage your personnel and responsibilities for this project (for example: ensure personnel complete any self-paced training sessions, configuration, validation or user acceptance testing); B. serve as the interface between Contractor and all Customer departments participating in the project;
C. administer the Project Change Control Procedure with the Project Manager; D. participate in project status meetings;
E. obtain and provide information, data, and decisions within five (5) business days of Contractor’s request unless you and Contractor agree in writing to a different response time; F. resolve deviations from the estimated schedule, which may be caused by Customer; G. help resolve project issues and escalate issues within Customer organization, as necessary; and H. create, with Contractor’s assistance, the project plan for the performance of this SOW which will include the activities, tasks, assignments, milestones and estimates.

VII. Completion Criteria
Contractor will have fulfilled its obligations under this SOW when any of the following first occurs:

A. Contractor accomplishes the activities set forth in “Contractor’s Responsibilities” section and delivers the services in Appendix E as listed, if any; or B. The End Date is reached
VIII. Estimated Schedule
Contractor will schedule resources for this project upon signature of the order form. Unless specifically noted, the Contractor assigned project manager will work with Customer Project Manager to develop the project schedule for all requested deliverables under this SOW. Contractor reserves the right to adjust the schedule based on the availability of Contractor resources and/or Customer resources, and the timeliness of deliverables provided by the Customer.

The Services are currently estimated to start within two (2) weeks but no later than four (4) weeks from signatures and have an estimated end date of nine months after project kick off (“End Date”) or on other dates mutually agreed to between you and Contractor.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

IX. Illustrative Project Timelines
The typical project timelines are for illustrative purposes only and may not reflect your use cases.

X. Travel Expenses
Customer shall reimburse Contractor for reasonable out-of-pocket expenses Contractor incurs providing Professional Services. Reasonable expenses include, but are not limited to, travel, lodging, and meals.

Expenses are billed based on actual costs incurred. Contractor shall not exceed the estimated $5,600.00 expenses without written approval from the Customer.

XI. Offer Expiration Date
This offer will expire on October 1, 2024, unless extended by Contractor in writing.

XII. Change Management
This SOW and related effort is based on the information provided and gathered by Contractor. Customer acknowledges that Customer requested changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing or email, by both Customer and Contractor, and documented as such via a:
• Change Order - Work that is added to or deleted from the original scope of this SOW. Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date and be paid for by Customer. Changes might include:
o Timeline for completion
o Sign off process
o Cost of change and Invoice timing
o Signed by Contractor and Customer Project Manager approving funds Change documentation will be mutually agreed upon as defined in Project Assumptions of this SOW.

Should that not occur, the change will be added to the next Project Status Briefing agenda for closure.

XIII. Deliverable Materials Acceptance Procedure
Deliverable Materials as defined herein will be reviewed and accepted in accordance with the following procedure:
• The deliverable Material will be submitted to your Project Manager. • Your Project Manager will have decision authority to approve/reject all project Criteria, Phase Acceptance and Engagement Acceptance.
• Within five (5) business days of receipt, your Project Manager will either accept the deliverable Material or provide Contractor’s Project Manager a written list of requested revisions. If Contractor receives no response from your Project Manager within five (5) business days, then the deliverable Material will be deemed accepted. The process will repeat for the requested revisions until acceptance.
• All acceptance milestones and associated review periods will be tracked on the project plan.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

• Both Contractor and Customer recognize that failure to complete tasks and respond to open issues may have a negative impact on the project.
• For any tasks not yet complete, Contractor and/or Customer will provide sufficient resources to expedite completion of tasks to prevent negatively impacting the project. • Any conflict arising from the Deliverable Materials Acceptance Procedure will be addressed in writing. As set forth in the Agreement, if there are extended delays in Customer’s response for requested information or deliverable, Contractor may opt to put the project on an "On Hold" status. After the Customer has fulfilled its obligations, Professional Services can be resumed, and the project will be taken off the "On-Hold" status.
• Putting a project “On Hold” may have several ramifications including, but not restricted to, the following:
o Professional Services to the customer could be stopped; o Delay to any agreed timelines; or
o Not having the same Professional Services team assigned.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

Addendum E: Detailed Work Plan
The Solutions Services listed in the Fee and Payments of the Agreement are specific Contractor services which will be delivered to the City based on the descriptions provided in the Detailed Work Plan provided below. The Services are subject to the limitations and terms and conditions set forth in this Agreement, and its referenced Addendums. Contractor will coordinate with the City on service delivery expectations and timeframes.

Implementation of the Cartegraph Asset Management system (“Cartegraph”) includes the following professional services:

Task 1: Project Initiation and Project Management

1.1 Project Initiation
• Contractor will initiate the engagement with a meeting with City stakeholders to discuss in greater depth the services the City envisions securing through this Agreement and review defined alternatives and options available to the City. This orientation to the City’s vision will provide Contractor insight into what the project goals are for the short and long term Cartegraph planning horizons. During the meeting, the Contractor’s team will share our insights and capabilities to support the envisioned proposed software solution and implementation services. This information sharing provides a foundation for evaluating engagement success based on targeted performance milestones.
• Contractor will facilitate a project kickoff meeting with the City project team to review objectives and approach, document project success factors, and identify stakeholder groups to participate in the requirements interviews. Contractor will provide an agenda, keep a record of the discussions, and provide meeting minutes following each meeting.
• The project schedule will be reviewed and adjusted as needed to align with the City project team availability and milestone requirements. Project communication methods for routine reporting and ongoing coordination will be agreed to. The roles and responsibilities of the Contractor’s team and the City will be reviewed and confirmed to assure common expectations for collaboration and leadership.
• Contractor will recommend the development of a project charter and the formation of a Project Steering Committee and Project Core Team. We will provide a draft charter as a straw man for the City to tailor and adopt.
o The Project Steering Committee will be responsible for project oversight, ensuring and coordinating the City’s engagement. The Core Team will be responsible for the daily activities of the project and reviewing and accepting all project deliverables. • Task Deliverables
o Kickoff Meeting
o Project Schedule
o Establish Meeting Log
o Project Communication Plan
o Establish Project Steering Committee
o Establish Project Core Team
o Project Charter

1.2 Project Management
• Contractor will manage the project scope and engagement process with the City representatives, and control the work based on Project Management Institute principles. The Contractor’s project manager, in partnership with the City’s project manager, will lead the project management activities throughout the project.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

• Task Deliverables
o Weekly progress and quality review meeting with Contractor’s internal team o Bi-weekly progress meeting with the City’s Core Team
o Bi-weekly action item worksheet using web-based tracking tools shared with the City o Project web portal and associated resources to facilitate information sharing and collaboration
o Project work plan maintained bi-weekly (schedule and budget with cost-to-complete estimate)
o Monthly project status report and invoice

1.3 Project Wrap Up
• Contractor will perform project close-out activities at the end of each phase to assure all final deliverables are accepted as complete, and to conduct a post-project review to document lessons learned. The following activities will be coordinated when the project tasks for each phase have concluded.
• Task Deliverables
o Final project acceptance memorandum for the City’s signature o Post-project review meeting with the Core Team
o Post-project review meeting with the Steering Committee Task 2: Cartegraph Asset Management Implementation Services

2.1 Setup
• Contractor will setup a hosted, sandbox and production Cartegraph environments. • Contractor will provide an overview, up to two (2) hours, of Cartegraph and Esri ArcGIS userbased logins and User and Role functionality. • Contractor will provide a template file to be utilized by City staff to populate Users and Roles to be utilized for Cartegraph. The City provided completed templates will be used to create Users and Roles in Cartegraph. (Note: Subsequent User and Role changes will be your City administrator’s responsibility.)
• Contractor will provide documentation and guidance, up to four (4) hours, for your technical GIS staff to configure Esri Basemap Services for Cartegraph integration. Guidance will be geared towards Cartegraph/Esri integration functionality and requirements. • Contractor will setup the Cartegraph Platform, including the Request, Work, Resource, and Asset Management areas of the software. Asset Management solutions will be setup for all solutions referenced in the Assets section of the scope unless otherwise noted.

2.2 Consulting
• Contractor will provide twenty (20) hours of virtual Requirement Gathering Workshop to increase our understanding of your business and functional goals. Through workshops and interviews, we will identify best fit scenarios for Cartegraph and provide a report including any challenges as well as recommendations for Cartegraph best practices relevant to the City’s implementation. • Contractor will lead and facilitate the engagement internal City stakeholders including other groups that are intertwined and impacted by the specific processes being evaluated. Stakeholder engagement is vital as the first partnering step of being inclusive and collaborative with the stakeholders. Reengineering the work order and asset management processes to align with Cartegraph requires buy in and participation of those impacted.

Understanding the technology, workflow, and management environment provides an opportunity to objectively evaluate the characteristics of the existing environment as a baseline for evaluating improvements and identifying gaps. The Contractor/Cartegraph team will review City Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

documentation and systems to clarify current software, data characteristics (volume, type, quality, rate of change), Users, and management processes. The Contractor team will review system documentation provided by the City and meet with staff who can provide an additional systems overview briefing. Findings from this step will enhance the team’s understanding of the environment and prepare us for a more successful implementation in the next step. • Task Deliverables
o Twenty (20) hours virtual meetings for Requirements Gathering Workshop o Requirements Gathering Summary Report

2.3 Configurations
• Contractor will provide configuration services to implement the forms, tasks, assets and workflows identified in the requirements gathering workshops, including:
o Up to five (10) custom fields and up to two (2) custom layout per asset type listed in the Assets section below
o Up to thirty (30) custom fields and up to ten (10) custom layouts to be utilized in any of the shared areas of the system, such as Tasks
o Up to twenty (20) automations
o Up to twenty (20) preventative maintenance plans

2.4 Training
• All training sessions will be recorded for the development of course content in the City’s Learning Management System.
• Contractor will provide remote train-the-trainer training, up to four (4) hours, on overall system navigation and functionality to help familiarize your staff with the software environment and its common functions. Training topics include:
o Dashboards
o Standard KPI/ROI Gadgets
o Logins/Permission
o Layers
o Filters
o Maps
o Grids
o System Navigation
o Views (List & Detail)
o Standard Reports
o Attachments
o Requests, Work, Assets, Resources, Reports, and Administrator Tabs • Contractor will provide remote train-the-trainer training, up to two (2) hours, on Cartegraph Esri ArcGIS integration functionality. Training topics include:
o Cartegraph Esri integration configuration options
o Integration functionality (basemap and feature)
o Field application interfaces
o Overall Esri integration requirements, considerations, and Cartegraph recommended best practices
• Contractor will provide a three-day (3-day) onsite "train-the-trainer" training event. The training agenda will be defined and agreed upon by Contractor and the City project manager. Topics will include, at a minimum, the following (as applicable):
o Request Management
▪ Requests
▪ Requesters
▪ Task Creation from Requests
▪ Issue library (including settings such as Applies to Asset and Non-Location) Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

▪ Cartegraph recommended best practices for Request and Requester Management
o Work Management
▪ Create Task(s) (Asset/Non-Asset)
▪ Assignments (Add, Edit, Remove)
▪ Task Menu Actions
▪ Related Work Items
▪ Create Work Order
▪ Associate Task to WO
▪ Repeat Work Orders
▪ Work Order Menu Actions
▪ Enter Resources
▪ Timesheets
▪ Activity library (including settings such as Applies to Asset, Inspection, Key Dates, Cost, and Productivity)
▪ Cartegraph recommended best practices for Work Management o Asset Management
▪ Asset Details
▪ Preventative Maintenance Plans
▪ Inspections
▪ Linked assets (if applicable)
▪ Container/Component Relationships (if applicable)
▪ Cartegraph recommended best practices for Asset Management To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope. o Resource Management
▪ Resource Details
▪ Labor/Equipment Rates
▪ Material Management (Stock, Usage, Adjustments)
▪ Vendor Price Quotes
▪ Cartegraph recommended best practices for Resource Management o Cartegraph Mobile
▪ Overall system functionality (Navigation, Interface, Maps, Attachments, Sorting) ▪ Work Management
• Create and Update Tasks (Asset/Non-Asset)
• Assign Tasks
• Enter Resources
• Inspections
▪ Asset Management
• Create and Update Assets
▪ Request Management
• View and Update Requests
• View Requester information
• Create Task from Request
▪ Offline use for Cartegraph Mobile
▪ Cartegraph recommended best practices for mobile devices o Administrator
▪ Administrator:

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

• User Administration, Role Administration, Asset Administration, Record Filter Administration, Import/Export, Scheduled Process Log, Error Log ▪ Settings:
• System Settings, Map Administration, Geocode Settings, GIS Integration settings, Asset Color Manager
▪ Manager:
• Layout Manager, Library Manager, Preventative Maintenance, Asset Condition Manager, Notification Manager, Structure Manager, Automation Manage
• Contractor will provide remote train-the-trainer training, up to four (4) hours, on OMS Reporting functionality. Training topics include:
o Security/Roles
o Report Designer
▪ Report Types, Report Styling, Filtering\Parameters, Basic Formulas, Grouping/Sorting
o Report Viewer
o Reporting best practices and solution tips/tricks.
• Contractor will provide remote train-the-trainer training, up to four (4) hours, on Preventative Maintenance Plans functionality. Training topics include:
o Preventative Maintenance
o OpenGov recommended best practices for proactive asset management To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope.
• Contractor will provide remote train-the-trainer training, up to four (4) hours, on Advanced Inspections and Asset Condition Manager functionality. Training topics include:
o Performance Management
▪ Prediction Groups
▪ Minimum Condition Groups
▪ Activities and Impacts
▪ Criticality Factor
▪ Install/Replaced Dates
o OpenGov recommended best practices for advanced inspections and condition management
To avoid redundancy, and to utilize service time efficiently, training may cover a subset of the assets listed in the Asset section of the scope.
• Contractor will provide remote train-the-trainer training, up to two (2) hours, on Asset Builder functionality. Training topics include:
o Cartegraph Administrator
▪ Structure Manager
▪ Library Manager
▪ Layout Manager
▪ User/Role Configurations
o OpenGov recommended best practices for expanding the system’s use and/or building assets

2.5 Go-Live Support
• Contractor will provide up to eight (8) hours for Go-Live Support conducted on virtual web conferences. The agenda will be defined, and agreed upon, by Contractor and the City’s project manager. Topics may include any of the following:

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 City of Grover Beach, CA – 07/01/2024

o Refresher training for items listed in the scope of work o Software and process support for staff during production roll out o Field, Layout, and Report configuration guidance, if applicable

2.6 Data Services
• Contractor will provide one sandbox and one production data load service through standard import/export functionality. Contractor will provide template documents for data population. Once populated by your staff, Contractor will load the data into your sandbox or production Cartegraph Asset Management environment. Data loads may include data such as:
o Parent level asset records
o Asset location (spatial x/y) attributes
o Parent level resource (Labor, Equipment Material, Vendor) records o Resource Rate (Labor, Equipment, Material) records
o Standard system libraries

2.7 Assets
• Contractor will provide installation and training on the following forty (40) asset types:
o Water Distribution (9)
▪ Water Backflow; Water Facility; Water Hydrant; Water Lateral; Water Main; Water Meter; Water Pump; Water Valve; Water Storage Tank
o Wastewater Collection / Sanitary Sewer (7)
▪ Sewer Cleanout; Sewer Facility; Sewer Force Main; Sewer Lateral; Sewer Main; Sewer Manhole; Sewer Pump
o Stormwater (9)
▪ Storm Basin; Storm Channel; Storm Culvert; Storm Facility; Storm Main; Storm Manhole; Storm Outlet; Storm Pipe; Storm Pump
o Transportation (8)
▪ Bridge; Light Fixture; Pavement; Sign; Guardrail; Marking; Pavement Area; Support
o Walkability (7)
▪ ADA Ramp; Pavement Area: Sign; Tree; Light Fixture; Sidewalk; Support o Up to ten (10) custom asset types to be determined during requirements gathering.

Task 3: Integration and Conversion Services

3.1 Esri ArcGIS
• OpenGov’s Cartegraph solution includes the Esri ArcGIS Suite as a foundational element. The proposed solution will be fully integrated into the City’s GIS with full two-way data functionality.

Integration is provided through published services allowing the City’s GIS to remain the authority for the GIS data.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788

EXHIBIT B

PROFESSIONAL CONSULTANT SERVICES

INSURANCE REQUIREMENTS
Without limiting CONSULTANT’S indemnification of CITY, and prior to commencement of Work, CONSULTANT shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY.

General liability insurance. CONSULTANT shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.

Automobile liability insurance. CONSULTANT shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the CONSULTANT arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

Professional liability (errors & omissions) insurance. CONSULTANT shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

Workers’ compensation insurance. CONSULTANT shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000).

Note: Workers' compensation and employer's liability insurance requirements may be eliminated for certain sole proprietorships, partnerships, or corporations without employees.

Consultant shall submit to CITY, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of CITY, its officers, agents, employees and volunteers.

Umbrella or excess liability insurance. CONSULTANT shall obtain and maintain an umbrella or excess liability insurance policy with limits that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788

Other provisions or requirements
Proof of insurance. CONSULTANT shall provide certificates of insurance to CITY as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by CITY’s Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with CITY at all times during the term of this contract. CITY reserves the right to require complete, certified copies of all required insurance policies, at any time.

Duration of coverage. CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by CONSULTANT, his agents, representatives, employees or subconsultants.

Primary/noncontributing. Coverage provided by CONSULTANT shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured.

CITY’S rights of enforcement. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by CONSULTANT or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement.

Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the CITY’S Risk Manager.

Waiver of subrogation. All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow CONSULTANT or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss.

CONSULTANT hereby waives its own right of recovery against CITY, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

Enforcement of contract provisions (non estoppel). CONSULTANT acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform CONSULTANT of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.

Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788

coverage for the higher limits maintained by the CONSULTANT. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.

Notice of cancellation. CONSULTANT agrees to oblige its insurance agent or broker and insurers to provide to CITY with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage.

Additional insured status. General liability policies shall provide or be endorsed to provide that CITY and its officers, officials, employees, and agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.

Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

Pass through clause. CONSULTANT agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by CONSULTANT, provide the same minimum insurance coverage and endorsements required of CONSULTANT.

CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. CONSULTANT agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to CITY for review.

CITY’s right to revise specifications. The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the CONSULTANT ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the CONSULTANT, the CITY and Consultant may renegotiate CONSULTANT’S compensation.

Self-insured retentions. Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.

Timely notice of claims. CONSULTANT shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from CONSULTANT’S performance under this AGREEMENT, and that involve or may involve coverage under any of the required liability policies.

Additional insurance. CONSULTANT shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the work.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788

EXHIBIT C

PROFESSIONAL CONSULTANT SERVICE

CITY OF GROVER BEACH

DISCLOSURE OF CONFLICT OF INTEREST
Explanation:

Signature
Date
Name
Company
Address
Additional page(s) attached.

City, State, Zip
YES* NO
1 Are you currently in litigation with the City of Grover Beach or any of its agents?
2 Do you represent any firm, organization or person who is in litigation with the City of Grover Beach?
3 Do you currently represent or perform work for any clients who do business with the City of Grover Beach?
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Grover Beach, or in a business which is in litigation with the City of Grover Beach?
5 Are you or any of your principals, managers or professionals, related by blood or marriage to any City of Grover Beach employee who has any significant role in the subject matter of this service? 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project?
* If the answer to any question is yes, please explain in full below.

Docusign Envelope ID: AC594920-25BA-4C0F-A595-E1BB45626788 X
X
X
Psomas
Marcia Carrillo
X
865 s figueroa st 3200
X
7/17/2024
Los Angeles CA 90017
X
None required
1 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024 OpenGov Master Services Agreement
The parties to this Master Services Agreement(this “Agreement”) are OpenGov,Inc., aDelaware corporation(“OpenGov”),andthecustomernamedinthesignatureblockbelow(“Customer”).This Agreement, which becomes binding when the parties have signed it(the “EffectiveDate”), sets forth the terms under which Customer will be permitted to use OpenGov’s hosted software services and receive professional services.

1. Definitions

1.1. “Customer Data” means data thatis provided by Customer to OpenGov pursuant to this Agreement (for example, by email or through Customer’s software systems of record).

Customer Data does not include any confidential personally identifiable information.

1.2. “Documentation” means materials produced by OpenGov that provide information about OpenGov’s software products and systems. Customers may access the most up-to-date Documentation on the Customer Resource Center page at opengov.zendesk.com.

1.3. “Intellectual Property Rights” means all intellectual property rights including all past, present, and future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and moralrights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any other proprietary rights in intellectual property of every kind and nature.

1.4. “Order Form” means the document executed by the parties that specifies the Software Services that OpenGov will provide to Customer under this Agreement.

1.5. “Term” refers to the Initial Termdefined in Section 6.1 plus all Renewal Terms defined in Section 6.2.

1.6. “Anonymized Customer Data” refers to data originally pertaining to an individual customer or user that has been processed to remove or obscure personal identifiers, ensuring that the data cannot be linked back to any individual.

2. Software Services, Support, and Professional Services

2.1. Software Services. Subject to the terms and conditions of this Agreement, OpenGov will use commercially reasonable efforts to provide the commercial off-the-shelf software solutions identified in the applicable Order Form (“Software Services”).

2.2. Support and Service Levels. Customer support is available by email to [email protected] or by using the chat messaging functionality of the Software Services, both of which are available during OpenGov’s standard business hours.

Customer may report issues any time. However, OpenGov will address issues during business hours. OpenGov will provide support for the Software Services in accordance with the Support and Software Service Levels found at opengov.com/service-sla, as long as Customer is entitled to receive support under the applicable Order Form and this Agreement.

Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 Exhibit B
2 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024

2.3. Professional Services

2.3.1. If OpenGov or its authorized independent contractors provides professional services to Customer, such as implementation services, then these professional services (“ProfessionalServices”)willbedescribedin an applicable statement ofwork (“SOW”) agreed to by the parties. Unless otherwise specified in the SOW, any pre-paid Professional Services must be utilized within one year from the Effective Date.

2.3.2. Relevant travel expenses are provided in the SOW. Any othertravel expenses related to the performance of the Professional Services shall be pre-approved by and reimbursed byCustomer.

3. Restrictions and Responsibilities

3.1. Restrictions. Customer may not use the Software Services in any manner or for any purpose other than as expressly permitted by the Agreement and Documentation. In addition, Customer shall not, and shall not permit or enable any third party to:(a) use or access any of the Software Services to build a competitive product or service; (b) modify, disassemble, decompile,reverse engineer or otherwise make any derivative use of the Software Services (except to the extent applicable laws specifically prohibit such restriction); (c) sell, license, rent, lease, assign, distribute, display, host, disclose, outsource, copy or otherwise commercially exploit the Software Services; (d) perform or disclose any benchmarking or performance testing of the Software Services; (e)remove any proprietary notices included with the Software Services; (f) use the Software Services in violation of applicable law; or (g) transfer any confidential personally identifiable information to OpenGov or the Software Services platform.

3.2. Responsibilities. Customer shall be responsible for obtaining and maintaining computers andthirdpartysoftwaresystemsofrecord(suchasCustomer’sERPsystems)neededto connect to, access or otherwise use the Software Services. Customer also shall be responsible for: (a) ensuring that such equipment is compatible with the Software Services,(b)maintainingthesecurityofsuchequipment,useraccounts,passwordsand files, and(c) all uses ofCustomer user accounts byanyparty otherthanOpenGov.

4. Intellectual Property Rights; License Grants; Access to Customer Data

4.1. Software Services. OpenGov owns all interests and Intellectual Property Rights in the Software Services. The look and feel of the Software Services, including any custom fonts, graphics and button icons, are the property of OpenGov. Customer may not copy, imitate, or use them, in whole or in part, without OpenGov’s prior written consent.

Subject to Customer’s obligations under this Agreement, OpenGov grants Customer a non-exclusive,royalty-free license during the Term to use the Software Services.

4.2. Customer Data. CustomerData and the Intellectual Property Rights therein belong to the Customer. Customer grants OpenGov and its partners (such as hosting providers) a non-exclusive,royalty-free license to use, store, edit, and reformat the Customer Data for the purpose of providing the Software Services. Customer further agrees that OpenGov and its partners may use aggregated, Anonymized CustomerData for purposes of sales, marketing, business development, product enhancement, customer service, and data analysis.Insights gleaned from aggregated, Anonymized CustomerData will Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 3 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024 belong toOpenGov.

4.3. Access to Customer Data. Customer may download the Customer Data from the Software Services at any time during the Term, excluding during routine software maintenance periods. OpenGov has no obligation to return Customer Data to Customer.

4.4. DeletionofCustomerData.UnlessotherwiserequestedpursuanttothisSection4.4, upon the termination ofthis Agreement, the CustomerData shall be deleted pursuant to OpenGov’s standard data deletion and retention practices, provided retention of Customer Data after termination shall not exceed three (3) years. Upon written request, CustomermayrequestdeletionofCustomerDatapriortothedateof terminationofthis Agreement.Sucharequestmustbeaddressedto“OpenGovVice President,Customer Success” at OpenGov’s address for notice in Section 10.2.

4.5. Feedback. “Feedback” means suggestions, comments, improvements, ideas, or other feedback or materials regarding the Software Services provided by Customer to OpenGov, including feedback provided through online developer community forums.

Customer grants OpenGov a non-exclusive, royalty-free, irrevocable, perpetual, worldwide license to use and incorporate into the Software Services and Documentation Customer’s Feedback. OpenGov will exclusively own any improvements or modifications to the Software Services and Documentation based on or derived from any of Customer’s Feedback including allIntellectual Property Rights in and to the improvements andmodifications.

5. Confidentiality

5.1. “Confidential Information" means all confidential business, technical, and financial information of the disclosing party that is marked as “Confidential” or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the disclosure. OpenGov’s Confidential Information includes, without limitation, the software underlying the Software Services, and all Documentation.

5.2. Confidential Information does not include:(a) data that the Customer has previously released to the public; (b) data that Customer would be required to release to the public upon request under applicable federal, state, or local public records laws; (c) Customer Data that Customerrequests OpenGov make available to the public in conjunction with the Software Services;(d)information that becomes publicly known through no breach by either party;(e)information that was rightfully received by a party from a third party without restriction on use or disclosure; or(f)information independently developed by the Receiving Party without access to the Disclosing Party’s Confidential Information.

5.3. Eachparty agrees toobtainpriorwritten consentbeforedisclosinganyoftheother party's Confidential Information. Each party further agrees to use the other's ConfidentialInformationonlyinconnectionwiththisAgreement.Eachpartyfurther agrees to protect the other party's ConfidentialInformation using the measures that it employswithrespecttoitsownConfidentialInformationofasimilarnature,butinno eventwithless thanreasonablecare.If apartyis requiredtodiscloseConfidential Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 4 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024 Information by law or court order, they must notify the other party in writing before making the disclosure to give the other party an opportunity to oppose or limit the disclosure.

6. Term and Termination

6.1. InitialTerm.ThisAgreement begins onthe EffectiveDate and ends onthe datethe subscription ends (“Initial Term”),according to theOrder Form,unless soonerterminated pursuant to Section 6.3.

6.2. Renewal. This Agreement shall automatically renew for another period of the same duration as the Initial Term (each one is a new “Renewal Term”) unless either party notifies the other party of its intent not to renew this Agreement in writing no less than 30 days before the end of the then-current term.

6.3. Termination.If either party materially breaches any term of this Agreement and fails to cure such breach within 30 days after receiving written notice by the non-breaching party (10 days in the case of non-payment),the non-breaching party may terminate this Agreement. Neither party shall have the right to terminate this Agreement early without a legally valid cause.

6.4. Effect of Termination. Upon termination of this Agreement pursuant to Section 6.1, 6.2, or 6.3: (a) Customer shall pay in full for all Software Services and Professional Services performed up to and including the date oftermination or expiration,(b) OpenGov shall stop providing Software Services and Professional Services to Customer; and (c) each party shall (at the other party’s option) return or delete any of the other party’s Confidential Information in its possession.

7. Payment of Fees

7.1. Fees; Invoicing; Payment; Expenses.

7.1.1. Fees. Fees for Software Services and for Professional Services are set forth in the applicable Order Form, and OpenGov will invoice Customer accordingly. Customer agrees to pay invoices within 30 days without setoffs, withholdings or deductions of any kind.Invoices are deemed received when OpenGov emails them to Customer’s designated billing contact. Obligations to pay fees are non-cancelable, and payments are non-refundable.

7.1.2. Annual Software Maintenance Price Adjustment. OpenGov shall increase the fees for the Software Services during any Renewal Term by 5% each year of the Renewal Term.

7.1.3. Travel Expenses. OpenGov will invoice Customer for reasonable travel expenses provided in the SOW or Order Form as they are incurred. Customer shall pay all such valid invoices within 30 days of receipt of invoice. Each invoice shall include receipts for the travel expenses listed on theinvoice.

7.1.4. Customer Delays; On Hold Fee.

7.1.4.1. On Hold. Excluding delays caused by a force majeure event as described in Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 5 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024 Section10.5,ifOpenGovdeterminesthatCustomer’spersonnelorcontractors arenotcompletingCustomer’sresponsibilitiesdescribedintheapplicableSOW timelyor accurately,OpenGovmayplacetheProfessionalServices onhold.If OpenGov places a Customer on hold, OpenGov will ensure that Customer is made aware of its obligations necessary for OpenGov to continue performing the ProfessionalServices.Uponplacingacustomeronhold,OpenGovmay,without penalty,suspendProfessionalServicestotheCustomerandreallocateresources untiltheCustomerhasfulfilleditsobligations.OpenGovshallbearnoliabilityor otherwiseberesponsiblefordelays intheprovisionoftheProfessionalServices occasioned by Customer’s failureto completeCustomer’s responsibilities.

7.1.4.2. On Hold Notice; On Hold Fee. OpenGov may also issue an “On Hold Notice” specifying that the Customer will be invoiced for lost time in production (e.g., delayed or lost revenue resulting from rescheduling work on other projects, delay in receiving milestone payments from Customer, equipment, hosting providers and human resources idle) for a fee equal to 10% of the first year’s fee for Software Services. OpenGov may remove the on hold status and may rescind the fee in its discretion upon Customer’s fulfillment of its obligations set out in the On Hold Notice. And OpenGov may extend the timeline to complete certain Professional Services depending on the availability of qualified team resources (OpenGov cannot guarantee thatthese team resources will be the same as those who were working on the project prior to it being placed On Hold). OpenGov shall make commercially acceptable efforts to avoid lost times in production.

7.2. Consequences of Non-Payment.If Customer fails to make any payments required under any Order Formor SOW,then in addition to any otherrights OpenGov may have underthis Agreement or applicable law,(a) Customer will owe late interest penalty of 1.5% ofthe outstanding balance per month, or the maximum rate permitted by law, whichever is lower and (b) If Customer’s account remains delinquent (with respect to payment of a valid invoice)for 30 days after receipt of a delinquency notice from OpenGov, which may be provided via emailto Customer’s designated billing contact, OpenGov may temporarily suspend Customer’s access to the Software Service for up to 90 days to pursue good faith negotiations before pursuing termination in accordance with Section 6.3.

7.3. Taxes. All fees under this Agreement are exclusive of any applicable sales, value-added, use or othertaxes (“Sales Taxes”). Customer is solely responsible for any and all Sales Taxes, not including taxes based solely on OpenGov’s net income. If any Sales Taxes related to the fees under this Agreement are found at any time to be payable, the amount may be billed by OpenGov to, and shall be paid by, Customer.If Customer fails to pay any Sales Taxes, then Customer will be liable for any related penalties or interest, and will indemnify OpenGov for any liability or expense incurred in connection with such Sales Taxes.In the event Customer or the transactions contemplated by the Agreement are exempt from Sales Taxes, Customer agrees to provide OpenGov, as evidence of such tax exempt status, proper exemption certificates or other documentation acceptable to Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 6 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024 OpenGov.

8. Representations and Warranties;Disclaimer

8.1. By OpenGov.

8.1.1. General Warranty.OpenGov represents and warrants thatit has allright and authority necessary to enter into and perform this Agreement.

8.1.2. Professional Services Warranty. OpenGov further represents and warrants that the Professional Services, if any, will be performed in a professional and workmanlike manner in accordance with the related SOW and generally prevailing industry standards. For any breach of the Professional Services warranty, Customer’s exclusive remedy and OpenGov’s entire liability will be the re-performance of the applicable services.If OpenGov is unable to re-perform such work as warranted, Customer will be entitled to recover all fees paid to OpenGov for the deficient work.

Customer must give written notice of any claim under this warranty to OpenGov within 90 days of performance of such work to receive such warranty remedies.

8.1.3. Software Services Warranty. OpenGov further represents and warrants that for the Term, the Software Services will perform in all material respects in accordance with the Documentation. The foregoing warranty does not apply to any Software Services that have been used in a manner other than as set forth in the Documentation and authorized under this Agreement. OpenGov does not warrant that the Software Services will be uninterrupted or error-free. Customer must give written notice of any claim under this warranty to OpenGov within 180 days of Customer discovering the defect. Customer must give written notice of any claim under this warranty to OpenGov during the Term. OpenGov’s entire liability for any breach of the foregoing warranty is to repair or replace any nonconforming Software Services so that the affected portion of the Software Services operates as warranted or, if OpenGov is unable to do so, terminate the license for such Software Services and refund the pre-paid, unused portion of the fee for such Software Services.

8.2. By Customer. Customer represents and warrants that(a)it has all right and authority necessary to enterinto and perform this Agreement; and (b) OpenGov’s use ofthe Customer Data pursuant to this Agreement will not infringe, violate or misappropriate the Intellectual Property Rights of any third party.

8.3. Disclaimer. OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTHINTHIS SECTION8, THE SOFTWARE SERVICES ARE PROVIDED“ASIS”

AND OPENGOV DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

9. Limitation ofLiability
Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 7 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024

9.1. By Type. NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS, AFFILIATES,

REPRESENTATIVES, CONTRACTORS OR EMPLOYEES, SHALL BE RESPONSIBLE OR

LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY CONTRACT,NEGLIGENCE,STRICTLIABILITY,OROTHERTHEORY:(A)FORERROROR

INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENTOFSUBSTITUTEGOODS ORSERVICES ORLOSSOFBUSINESS;(B) FOR

ANYINDIRECT,EXEMPLARY,PUNITIVE,INCIDENTAL, SPECIAL,ORCONSEQUENTIAL DAMAGES; OR(C) FORANYMATTERBEYONDA PARTY’SREASONABLECONTROL,EVEN IF SUCH PARTYHAS BEENADVISED OFTHE POSSIBILITY OF SUCHLOSS ORDAMAGE.

9.2. ByAmount.INNOEVENT SHALL EITHERPARTY’SAGGREGATE,CUMULATIVE LIABILITY

FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT

EXCEED THE FEES PAID BY CUSTOMER TO OPENGOV FOR THE SOFTWARE SERVICES UNDERTHIS AGREEMENT INTHE 12 MONTHS PRIORTOTHEACT THATGAVERISETO THE LIABILITY.

9.3. Limitation of Liability Exclusions.The limitations ofliability setforth in Sections 9.1 and

9.2 above do not apply to, and each party accepts liability to the other for: (a) claims based on either party’s intentional breach of its obligations set forth in Section 5 (Confidentiality),(b) claims arising out of fraud or willful misconduct by either party and (c) either party’s infringement of the other party’s Intellectual Property Rights.

9.4. NoLimitation ofLiabilityby Law.Because somejurisdictions donot allowliabilityor damages tobelimitedtotheextentsetforthabove,someoftheabovelimitationsmay not apply to Customer.

10. Miscellaneous

10.1. Intentionally omitted.

10.2. Notice. Ordinary day-to-day operational communications may be conducted by email, live chat or telephone. However, for notices, including legal notices, required by the Agreement (in sections where the word “notice” appears)the parties must communicate more formally in a writing sent via USPS certified mail and via email. OpenGov’s addresses for notice are: OpenGov,Inc.,6525 Crown Blvd #41340,San Jose, CA95160, and [email protected].

10.3. Anti-corruption.Neither OpenGovnor anyofitsemployees or agents has offeredor providedanyillegalorimproperpayment,gift,ortransferofvalueinconnectionwiththis Agreement.Thepartieswillpromptlynotify eachotheriftheybecomeawareofany violationof anyapplicable anti-corruption lawsinconnectionwiththisAgreement.

10.4. Injunctive Relief. The parties acknowledge that any breach of the confidentiality provisionsortheunauthorizeduseofaparty’sintellectualpropertymayresultinserious andirreparableinjurytotheaggrievedpartyforwhichdamagesmaynotadequately compensatetheaggrievedparty.Thepartiesagree,therefore,that,inadditiontoany otherremedythattheaggrievedpartymayhave,it shallbeentitledtoseek equitable injunctiverelief.

Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 8 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024

10.5. Force Majeure. Neither party shall be held responsible or liable for any losses arising out of any delay or failure in performance of any part ofthis Agreement, other than payment obligations, due to any act of god, act of governmental authority, or due to war,riot, labor difficulty, failure of performance by any third-party service, utilities, or equipment provider, or any other cause beyond the reasonable control of the party delayed or prevented fromperforming.

10.6. Severability; Waiver.If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable. Any express waiver or failure to exercise promptly any right under this Agreement will not create a continuing waiver or any expectation of non-enforcement.

10.7. Survival. The following sections of this Agreement shall survive termination: Section 5. (Confidentiality),Section 7(Payment of Fees),Section 4.4 (Deletion of CustomerData), Section 8.3 (Warranty Disclaimer), Section 9 (Limitation of Liability) and Section 10 (Miscellaneous).

10.8. Assignment. There are no third-party beneficiaries to this Agreement. Except as set forth in this Section 10.8, neither party may assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations to a third party without the other party's written consent, which consent may not be unreasonably withheld, conditioned, or delayed. Either party may assign, without such consent but upon written notice, its rights and obligations under this Agreement to its corporate affiliate or to any entity that acquires all or substantially all of its capital stock or its assets related to this Agreement, through purchase, merger, consolidation, or otherwise; provided, however, that the non-assigning party may cancel this Agreement prior to any such assignment if the assignee has previously breached a contract with the non-assigning party or the nonassigning party provides a good faith reason for the cancellation. Any other attempted assignment shall be void. This Agreement will benefit and bind permitted assigns and successors.

10.9. Independent Contractors. This Agreement does not create an agency, partnership, joint venture, or employment relationship, and neither party has any authority to bind the other.

10.10. Governing Law and Jurisdiction. California laws govern this Agreement, without regard to conflict of laws principles. Exclusive jurisdiction for litigation of any dispute, controversy or claim arising out of or in connection with this Agreement shall be only in the Federal or State court with competent jurisdiction located in San Luis Obispo County, California, and the parties submit to the personal jurisdiction and venue therein.

10.11. Complete Agreement. OpenGov has made no other promises or representations to Customer other than those contained in this Agreement. Any modification to this Agreement must be in writing and signed by an authorized representative of each party.

Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 9 OpenGovMaster ServicesAgreement Grover Beach, CA | July 16, 2024 Signatures
Customer: Grover Beach, CA
Signature:

Name:

Title:

Date:

OpenGov, Inc.

Signature:

Name:

Title:

Date:

Docusign Envelope ID: E7341C53-9545-4F0E-8807-B736A3927BB2 SVP, Finance
7/17/2024
Sam Kramer
OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107 United States
Q015803
7/17/2024 Kelly Ammons
7/31/2024 [email protected]
8/1/2024 36 Months
7/31/2027
City of Grover Beach, CA Gabriel Munoz-Morris
154 S. Eighth St. [email protected]
Grover Beach, CA (805) 473-4536
United States
Annually in Advance
Net Thirty (30) Days
Product / Service Start Date End Date Annual Fee
Enterprise Asset Management
8/1/2024 7/31/2025 $29,833.00
Enterprise Asset Management
8/1/2025 7/31/2026 $31,324.65
Enterprise Asset Management
8/1/2026 7/31/2027 $32,890.88
See Service Terms
August 1, 2024 $29,833.00
August 1, 2025 $31,324.65
August 1, 2026 $32,890.88
Billed as Incurred $2,800.00
This Order Form incorporates the OpenGov Master Services Agreement ("MSA") attached here or available at https://opengov.com/terms-of-service/master-services-agreement/.

The "Agreement" between OpenGov and the entity identified above ("Customer") consists of the Order Form, MSA, and, if Professional Services are purchased, the Statement of Work. Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice.

By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to the exclusion of all other terms.

Signature: Signature:

Name: Name:

Title: Title:

Date: Date:

Order Form Number:

Created On: Prepared By: Order Form Expiration: Email:

Subscription Start Date: Contract Term:

Subscription End Date:

Customer: Contact Name:

Ship To: Email:

Phone:

Billing Frequency:

Payment Terms:

SOFTWARE SERVICES:

Annual Subscription Total:

Serivce Terms
Service Date: Amount:

OpenGov, Inc.

Customer Information
Order Details
Order Form Legal Terms
Transportation Domain, Walkability Domain, Stormwater Domain, Water Distribution Domain, Wastewater Collection Domain Transportation Domain, Walkability Domain, Stormwater Domain, Water Distribution Domain, Wastewater Collection Domain Transportation Domain, Walkability Domain, Stormwater Domain, Water Distribution Domain, Wastewater Collection Domain (Annual Software Fee)
(Annual Software Fee)
(Annual Software Fee)
(Estimated Travel and Expenses - Not to Exceed)
Docusign Envelope ID: 9687460D-F120-48F1-9865-6E1DDB1A8EFC SVP, Finance
7/17/2024
Sam Kramer
Agenda Item No. 6

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: July 22, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Erin Wiggin, CIP Manager
SUBJECT: Resolution to Appropriate Storm Water Development Impact Fee Funds for West Grand Avenue Streetscape Project (CIP 2287)

RECOMMENDATION
Adopt a Resolution to approve an appropriation for the West Grand Avenue Streetscape Project (CIP 2287) of $160,500 from the Storm Water Development Impact Fee Fund (Fund 254).

BACKGROUND
Construction for the West Grand Avenue Streetscape Project (CIP 2287) began in May. During the construction of the storm drain, crews have repeatedly encountered unexpected conflicts with existing utilities which have caused delays and necessitated costly rerouting, redesign, or abandonment. As a result of these unforeseen complications, there has been a significant increase in the number of change orders. To help offset some of these cost increases, staff is recommending allocating the balance of funding in the Storm Water Development Impact Fee (DIF) Fund to the project. The construction of the West Grand Avenue Storm Drain is consistent with the most recent Storm Water DIF study.

FISCAL IMPACT
There is currently $160,500 in Fund 254. At present, the money in Fund 254 is not allocated to any project. Approval of this supplemental appropriation will not have any impact on existing City programs or services as funding within the Storm Water DIF fund can only be used on stormwater improvements. Upon approval, staff will execute a budget adjustment to increase the appropriation to CIP 2287 within the current fiscal year.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Adopt the Resolution to approve the supplemental appropriation for CIP 2287 of $160,500 from the Storm Water DIF Fund; or

2. Do not adopt the Resolution; or

3. Provide staff with alternative direction.

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Staff Report: Resolution to Appropriate Storm Water DIF Funds for WGA Page 2 July 22, 2024
Attachments

1. Resolution Approving and Adopting Supplemental Appropriate for CIP 2287.

RESOLUTION NO. 24-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,

CALIFORNIA APPROVING AND ADOPTING A BUDGET AMENDMENT TO

ALLOCATE STORM WATER DEVELOPMENT IMPACT FEES TO FUND THE WEST GRAND AVENUE STREETSCAPE PROJECT (CIP 2287)
WHEREAS, the City of Grover Beach, California adopted a budget for the fiscal year 2024/2025 with Resolution No. 24-28 on June 24, 2024; and WHEREAS, from time to time the City receives unanticipated revenues, experiences unanticipated expenditures, and/or identifies alternative funding sources; and; WHEREAS, the City has initiated the West Grand Avenue Streetscape Project (CIP 2287), which includes the construction of a storm drain to improve storm water management and infrastructure; and
WHEREAS, construction commenced in May 2024 and has encountered unforeseen complications, including unexpected utilities, leading to delays and necessitating costly rerouting, redesign, or abandonment; and
WHEREAS, construction of the West Grand Avenue Streetscape Project storm drain is consistent with the City’s Storm Water Development Impact Fee nexus fee study and aligns with the intended use of these funds; and
WHEREAS, the City finds that it is in the best interest of the City to allocate these funds to ensure completion of the West Grand Avenue Streetscape Project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach hereby finds, determines, and declares the following:

1. The above recitals are true and correct and fully incorporated into this Resolution by reference.

2. The City Council hereby approves and adopts a budget adjustment to allocate the balance of the Storm Water Development Impact Fee fund ($160,500.00) to the West Grand Avenue Streetscape Project (CIP 2287).

3. The City Manager or designee is hereby authorized and directed to make the necessary budgetary adjustments to implement this resolution and allocate the funds as specified.

Attachment 1
On motion by ________, second by ________, and on the following roll-call vote, to wit:

AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a Regular Meeting of the City Council of the City of Grover Beach, California this 22nd day of July 2024. _____________________________

KAREN BRIGHT, MAYOR
Attest:
______________________________

WENDI SIMS, CITY CLERK
**DRAFT**
Agenda Item No. 7

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: July 22, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Wendi Sims, City Clerk
SUBJECT: Appointments to the Planning Commission

RECOMMENDATION
Confirm and approve Mayor Bright’s recommendations and adopt the Resolution to appoint Rachel Mann and Maia Hoffman, each to a four-year term of office, scheduled to expire on May 31, 2028.

BACKGROUND
Two vacancies have arisen on the Planning Commission due to the expiration of the four-year terms of Commissioners Rachel Mann and Maia Hoffman, which expired on May 31, 2024. These vacancies were listed in Local Appointments List of All Boards, Commissions, and Committees scheduled vacancies for Calendar Year 2024. The list was posted on or prior to December 31, 2023, in the local newspapers, noticed on the City’s website, government cable access Channel 20, and posted on the bulletin board located at City Hall.

An Advisory Body Screening Committee, comprised of Mayor Bright, Community Development Director Martin, and Senior Planner Bell conducted interviews on July 16, 2024. There were four qualified applicants. Applicants interviewed were advised that the Council would be requested to confirm and approve Mayor Bright’s appointment at tonight's meeting.

Mayor Bright recommends Council confirm and approve re-appointment of Rachel Mann and Maia Hoffman, each to a four-year term of office scheduled to expire on May 31, 2028. Todd Tuggle was recommended to be an alternate for appointment should there be a vacancy prior to the next term expiration in May 2026. The Commissioners will begin serving their new term at the next scheduled Planning Commission meeting.

FISCAL IMPACT
There is no fiscal impact with the recommended action.

ALTERNATIVES
The City Council has the following alternatives to consider:

1. Approve and confirm Mayor Bright’s recommendations and adopt the Resolution to Appoint Rachel Mann and Maia Hoffman, each to a four-year term of office, scheduled to expire on May 31, 2028;

2. Provide alternative direction to staff.

Staff Report: Appointments to Planning Commission Page 2 July 22, 2024

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act. All applicants were sent a copy of this staff report and the meeting agenda.

Attachments

1. Draft Resolution

2. Applications (Note: redacted copies posted to the City website. Copies without redactions are available by request to the City Management Department.) RESOLUTION NO. 24-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,

CALIFORNIA AUTHORIZING THE APPOINTMENT OF RACHEL MANN AND MAIA

HOFFMAN TO THE GROVER BEACH PLANNING COMMISSION
WHEREAS, the Planning Commission is a body of five lay citizens; and WHEREAS, two (2) vacancies currently exist on the Commission due to the scheduled expiration of two (2) four-year Commissioner terms of office; and WHEREAS, the City actively solicited potential candidates to serve on the Planning Commission; and
WHEREAS, it is the responsibility of the Advisory Body Screening Committee to interview prospective citizen candidates and submit their recommendation to the Council for approval; and
WHEREAS, an Advisory Body Screening Committee, consisting of Mayor Karen Bright, Community Services Director Megan Martin, and Senior Planner Kyle Bell conducted interviews on July 16, 2024; and
WHEREAS, at the conclusion of those interviews Mayor Bright made a recommendation to the Council for appointment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach hereby accepts Mayor Bright’s recommendation and approves the appointment of:

1. Rachel Mann to a four-year term of office, scheduled to expire on May 31, 2028; and

2. Maia Hoffman to a four-year term of office, scheduled to expire on May 31, 2028.

On motion by ________, second by ________, and on the following roll-call vote, to wit:

AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a Regular Meeting of the City Council of the City of Grover Beach, California this 22nd day of July 2024. _____________________________

KAREN BRIGHT, MAYOR
Attest:
______________________________

WENDI SIMS, CITY CLERK
Attachment 1
**DRAFT**
City of Grover Beach
I
APPLICATION FfOR APPOINTMENT TO SERVE

ON A CITY COMMISSION, COMMITTEE OR BOARD
This application will temain active and on file for one (1) year. I This is a public record open for inspection and reproduction.

You must be a registered voter of Grover Beach to apply. r-------------'-'--------------~¥-F:~IRA~H:liEACH
I wish to be considered for appointment to the following Commission, Committee or Board:

RECEIVED·
APR 16 2024
~ (Check only one. Submit a sepa. rate application if you are interested in more than one.) ('t Planning Commission □ Parks, Recreation and Beautification Commission □ Citizen Oversight Committee for City Revenue Measures Name: D~-et'\~C... Au~c Date: lf-/1 ~'/
(Please print)
Home Address: G"ro,Jc:t<-.:7?ec:u:.b
Mailing Address: ........ !;""""'--c=o...aau .... e-"""'r-_y....___..e--'c.~ch""---">,,_ • ...aaCA'--_.'t''---"-3 ..... '-/-'ls==;?=--- (lf different from home address) '
Occupation/Employer: O LJ n r"ie' /be C> Jc« r
/'
Home Phone: Work Phon
Cell Phone: E-mail: .. I
May we contact you at work? ~Yes No Years lived in Grover Beach: ~ 6 Are you related or married to any elected or appointed City official or employee? g Yes ij No If yes, name of relative and their position with the City of Grover Beach: _______ _ Communi Service Ex erience: - 5 e-'1:.- ~a cJ-.w~l~ - c:r+\- c Organization Dates Served Position
Em lo ment Histo /icable : . - .:5-e--e
Company Dates :served Position
Attachment 2
I
Application for Appointment to Commission, Committee, or Board Other relevant experience, educatio~, or training: Sse. cd-M eb m~~ ,4 I What is your understanding of the r~le and responsibilities of the Commission/ Committee/Board?
Page2
Please indicate the reasons for your interest in serving on the Commission/Committee/ B~~: •
You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council and/or City official(s) when considering your application. !
Please be advised that this applicationi may be discussed by the City Council at an open meeting.

Information provided to the City Counc.il at open meetings is copied to the news media. '
Have you ever attended a meeting of this Commission, Committee, or Board? ,Yes No If yes, how many in the last year? i O % Why did you attend? :I&:- f'" ch c. ,· IJ a4e I Y'\ 0"-'-WL <.-4 !-cf, s. 1
Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, all City Commissions, Committees or Boards are required to file a Statement of Economic Interests (Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a public document regarding personal and business information including sources of income, loans, investments, and interests in real property. For more info.rmation visit: http://www.fppc.ca.qov Signature:
' Your interest in serving the :City of Grover Beach is sincerely appreciated! Please submit completed application to:

For Office Use Only
Office of the City Clerk
154 South 8th Street
Grover Beach, CA 93433
Or via email: [email protected]
Interview Date: ______ Appointed: □ Yes □ No Appointed Date:

Appointment is for: □ Unexpired Term Ending _______ □ Full Term Ending _____ _ I
I

APPLICATION FOR APPOINTMENT TO SERVE ON A CITY COMMISSION, COMMITTEE OR BOARD !
I Wish to be considered for appointment to the Planning Commission.

Brenda Auer April 11, 2024
e., Grover Beach, CA 93433
, Grover Beach, CA 93483
Owner/Broker of Auer Real Estate
.

Arroyo Grande, CA 93420
Home phone.

Cell phone.

Contact at work is fine. Yes.

Work.

E-mail.

Years lived in Grover Beach 20 Years
Years lived in 5 cities 25 Years
I am not related or married to any elected or appointed City official or employee. NO
Community Service Experience
Cal Trans adopt a highway -2002 to present. Team Leader Precinct Worker. March 5, 2024 Fi Issued Ballots
Moose International 1992 to present. Continued Volunteer events American Legion 2015 to present Continued Volunteer events Oceana Elks Lodge 2015 to present Continued Volunteer events Friends of the Oceana Airport 2019 to present. Contributor Grover City Grange. 2019 to present. Contributor
Grover Beach Volunteer Police program. Approx. 7 yrs ago. Patrol Employment History
Auer Real Estate. 2009 to present Owner/Broker
Application for Appointment t6 Commission, Committee or Board. Page 2 Other relevant experience, ebucation or training:

I have been in the Real Estate :field for 24 years working closely with buyers, sellers and contractors. My experience is vast from working with Cal Trans Mud Creek landslide property issues to assisting with Million Dollar estates. •
My work as a volunteer has been rewarding and kept me involved with the community including, frequent participation in City Council and Board meetings in Grover Beach, Arroyo Grande and Oceano.

What is your understanding of the role and responsibilities of the Commission/Committee/Board?
To review all information pres~nted and provide guidance and recommendations, to the Grover Beach Community Development Department regarding the general building and development of the City today and for the future. Provide review and approval of development efforts that need board approval per Grover Beach Community Development code. Provide recommendations and report to Grover Beach City Council. Participate in goal setting for development within the city.

Please indicate the reasons for your interest in serving on the Commission/Committee/Board.

Grover Beach is my home of 24 years to raise my family. I would like to provide my expertise in the area of housing and business to help with the future growth of our town.

Have you ever attended a m~eting of this Commission, Committee, or Board?
Yes I have. I have attended 80% of the meetings via Slo-Span and have watched the agendas regularly in the last 6 months.

City of Grover Beach

APPLICATION FOR APPOINTMENT TO SERVE

ON A CITY COMMISSION, COMMITTEE OR BOARD
This application will remain active and on file for one (1) year.

Ihis ls a public record open for inspection and reproduction.

You must be a registered voter of Grover Beach to apply.

I wish to be considered for appointment to the following Commission, Committee or Board:
(Check only one. Submit a separate application if you are interested in more than one.) E Planning Commission tr Parks, Recreation and Beautification Commission tr Citizen Oversight Committee for City Revenue Measures Name Todd Tuggle Date: 51712024
(Please print)
Home Addres
Mailing Address:
(lf different from home address)
Occupation/Employer: City of San Luis Obispo
Work Phone
,- -^:,. t-mail:

Home Phone:

Gell Phone:

May we contact you at work? El Yes Etto Years lived in Grover Beach: 1 :

Are you retated or married to any elected or appointed City official or employee? ElY"t Eruo lf yes, name of relative and their position with the City of Grover Beach:

Gomm Service
ntH
Organization Dates Served Position
Santa Maria Valley Rotary 01t2021-1212023 member
multiple youth sports organizations 2011-2017 Youth sports coach Company Dates Served Position
City of SLO 1212022-present Fire Chief
City of Santa Maria 212020-12-2022 Fire Chief
City of Fresno 2003- 112020 Firefighter- Deputy Chief
Application for Appointment to Commlssrbn, Commiftee, or Board Page 2 Other relevant experience, education, or training As part of current and past positions, daily operations involve working with city staff, local developers, contractors etc. on complex planning projects. I worked specifically on a large development project in Santa Maria that involved multiple stakeholders to produce over 1499 residential units, a school, park and fire station What is your understanding of the role and responsibilities of the Commission/ Gommittee/Board?
The Planning Commission helps buffer between the general public, elected officials, city staff and land owners in review and recommendations regarding the relationship between the Community's General Plan, Real Estate Development projects and business uses.

Please indicate the reasons for your interest in serving on the Commission/Gommittee/ Board:

As a new member to a growing and vibrant community I look forward to making a postive contribution to future development and growth in Grover Beach. I also work regularly with advisory bodies in my current position and greatly appreciate the volunteer commitment of community members.

You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council and/or City official(s) when considering your application.

Please be advised that this application may be discussed by the City Council at an open meeting lnformation provided to the City Council at open meetings is copied to the news media.

Have you ever attended a meeting of this Gommission, Gommittee, or Board?ffes ENo lf yes, how many in the last year? Why did you attend?
Signature T-ooo fra LeYour interest in seruing the Beach is sincerely appreciated! Please submit completed application to: Office of the City Clerk 154 South 8th Street
Grover Beach, CA 93433
Or via email: [email protected]
Financial Disclosure: ln compliance with state law and the City's Conflict of lnterest Code, all City Commissions, Committees or Boards are required to file a Statement of Economic lnterests (Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a public document regarding personal and business information including sources of income, loans, investments, and interests in real property. For more information visit: http://www.fppc.ca.qov For Office Use Only
lnterview Date: Appointed: tr Yes tr No Appointed Date:

Appointment is for: tr Unexpired Term Ending tr Full Term Ending

APPLICATION FOR APPOINTMENT TO SERVE

ON A CITY COMMISSION, COMMITTEE OR BOARD
This application will remain active and on file for one (1) year.

This is a public record open for inspection and reproduction.

You must be a registered voter of Grover Beach to apply.

Name: Date:
(Please print)
Home Address:

Mailing Address:
(If different from home address)
Occupation/Employer:

Home Phone: Work Phone:

Cell Phone: E-mail:

May we contact you at work? Yes No Years lived in Grover Beach:

Are you related or married to any elected or appointed City official or employee? Yes No If yes, name of relative and their position with the City of Grover Beach:

Community Service Experience:

Organization Dates Served Position
Employment History (If applicable):

Company Dates Served Position
I wish to be considered for appointment to the following Commission, Committee or Board:
(Check only one. Submit a separate application if you are interested in more than one.) Planning Commission Parks, Recreation and Beautification Commission Citizen Oversight Committee for City Revenue Measures
Application for Appointment to Commission, Committee, or Board Page 2 Other relevant experience, education, or training:

What is your understanding of the role and responsibilities of the Commission/ Committee/Board?
Please indicate the reasons for your interest in serving on the Commission/Committee/ Board:

You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council and/or City official(s) when considering your application.

Please be advised that this application may be discussed by the City Council at an open meeting.

Information provided to the City Council at open meetings is copied to the news media.

Have you ever attended a meeting of this Commission, Committee, or Board? Yes No If yes, how many in the last year? Why did you attend?
Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, all City Commissions, Committees or Boards are required to file a Statement of Economic Interests (Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a public document regarding personal and business information including sources of income, loans, investments, and interests in real property. For more information visit: http://www.fppc.ca.gov Signature:

Your interest in serving the City of Grover Beach is sincerely appreciated! Please submit completed application to: Office of the City Clerk 154 South 8th Street
Grover Beach, CA 93433
Or via email: [email protected]
For Office Use Only
Interview Date: Appointed: Yes No Appointed Date:

Appointment is for: Unexpired Term Ending Full Term Ending _ City of Grover Beach

APPLICATION FOR APPOINTMENT TO SERVE

ON A CITY COMMISSION, COMMITTEE OR BOARD
This application will remain active and on file for one (1) year.

This is a public record open for inspection and reproduction.

You must be a registered voter of Grover Beach to apply.

Name: Date:
(Please
Home Address:

Mailing Address:
(If different from home address)
Occupation/Employer:

Home Phone: Work Phone:

Cell Phone: mail:

May we contact you at work?  Yes  No Years lived in Grover Beach:

Are you related or married to any elected or appointed City official or employee?  Yes  No If yes, name of relative and their position with the City of Grover Beach:

Community Service Experience:

Organization Dates Served Position
Employment History (If applicable):

Company Dates Served Position
I wish to be considered for appointment to the following Commission, Committee or Board:
(Check only one. Submit a separate application if you are interested in more than one.)  Planning Commission  Parks, Recreation and Beautification Commission  Citizen Oversight Committee for City Revenue Measures Application for Appointment to Commission, Committee, or Board Page 2 Other relevant experience, education, or training:

What is your understanding of the role and responsibilities of the Commission/ Committee/Board?

Please indicate the reasons for your interest in serving on the Commission/Committee/ Board:

You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council and/or City official(s) when considering your application.

Please be advised that this application may be discussed by the City Council at an open meeting.

Information provided to the City Council at open meetings is copied to the news media.

Have you ever attended a meeting of this Commission, Committee, or Board? Yes No If yes, how many in the last year? Why did you attend?

Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, all City Commissions, Committees or Boards are required to file a Statement of Economic Interests (Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a public document regarding personal and business information including sources of income, loans, investments, and interests in real property. For more information visit: http://www.fppc.ca.gov Signature:

Your interest in serving the City of Grover Beach is sincerely appreciated! Please submit completed application to: Office of the City Clerk 154 South 8th Street
Grover Beach, CA 93433
Or via email: [email protected]

For Office Use Only
Interview Date: Appointed:  Yes  No Appointed Date:

Appointment is for:  Unexpired Term Ending  Full Term Ending _ Agenda Item No. 8

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: July 22, 2024 FROM: Matthew Bronson, City Manager
FROM: Greg Ray, Public Works Director/City Engineer
Erin Wiggin, CIP Manager
SUBJECT: Approval of Amendment No. 1 to the Cooperative Agreement with the San Luis Obispo Council of Governments

RECOMMENDATION
Approve Amendment No. 1 to the Cooperative Agreement with the San Luis Obispo Council of Governments (SLOCOG) related to allocation of state and regional funding and authorize the Mayor to execute the agreement.

BACKGROUND
The San Luis Obispo Council of Governments (SLOCOG) has proposed Amendment No. 1 to the Cooperative Agreement covering the allocation of Urban Area Apportionment (USHA), Regional State Highway Account (RSHA) and Regional Early Access Planning (REAP) funds. The Cooperative Agreement was last updated in 2021 and changes in Amendment No. 1 include updating fund balances and funding sources. Each SLOCOG member agency is requested to approve the Amendment, shown in Attachment 1.

FISCAL IMPACT
There is no fiscal impact directly from approval of the Amendment. However, approval of the Amendment enables the City to continue utilizing funding provided by SLOCOG and seek reimbursement. This includes a balance of $213,600 of Urban State Highway Accounts (USHA) which could be allocated to the West Grand Avenue Streetscape Project (CIP 2287) or the N. 4th Street Pavement Rehabilitation Project (CIP 2285). The funding balances also include $1,749,984 in REAP funding and $1,711,701 in RSHA which are both currently allocated to the West Grand Avenue Streetscape Project. The Cooperative Agreement will be updated periodically to include additional USHA annual apportionments.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Approve Amendment No. 1 to the Cooperative Agreement with the San Luis Obispo Council of Governments (SLOCOG) and authorize the Mayor to execute the agreement; or

2. Do not approve the Amendment as presented and provide additional direction to staff; or

3. Provide alternative direction to staff.

Staff Report: Amendment to SLOCOG Cooperative Agreement Page 2 July 22, 2024

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. Amendment No. 1 to Cooperative Agreement

2. Cooperative Agreement GB-FAST-01

3. Resolution Approving Amendment No. 1 to the SLOCOG Cooperative Agreement SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 1 San Luis Obispo Council of Governments
Agreement No. GB-FAST-01

RSTP EXHANGE/STBG COOPERATIVE AGREEMENT
Amendment No. 1 to Agreement No. GB-FAST-01
THIS FIRST AMENDMENT TO AGREEMENT (“Amendment No. 1”), ENTERED INTO ON THE DATE BELOW STATED is between the San Luis Obispo Council of Governments, referred to herein as "SLOCOG", and the

CITY OF GROVER BEACH
a municipal corporation and
political subdivision of the
State of California, referred
to herein as the "CITY".

RECITALS
WHEREAS, SLOCOG and the CITY are authorized, pursuant to requirements of the Fixing America’s Surface Transportation (FAST Act), FAST Act § 1109(a), to enter into a Cooperative Agreement for any transportation purpose within the CITY; and
WHEREAS, SLOCOG and the CITY entered into Agreement No. GB-FAST-01 (“Agreement”) on August 9, 2021; and,
WHEREAS, the Agreement is being modified by this Amendment No. 1 to reflect SLOCOG Board programming actions on January 5, 2022, to modify the CITY’s Surface Transportation Block Grant Program (STBGP) “Local Choice” program consistent with the 2022 Regional Transportation Improvement Program; and,
WHEREAS, the Agreement is also being modified by this Amendment No. 1 to reflect SLOCOG Board programming actions on August 3, 2022, and December 6, 2023 to suballocate Regional Early Action Plan (REAP) 2.0 funds consistent with the adoption of SLOCOG’s Community Betterments Cycle 1 and modify the CITY’s STBGP program of projects consistent with the adoption of SLOCOG’s Community Betterments Cycle 1 Funding Augmentation.

NOW, THEREFORE, the parties mutually agree as follows:
1) That Agreement No. GB-FAST-01 is hereby amended by adding the programming amounts of January 2, 2022 (2022 Regional Transportation Improvement Program), August 3, 2022 (SLOCOG Community Betterments Cycle 1) and December 6, 2023 (Community Betterments Cycle 1 Funding Augmentation) as identified in Table 1 (attached hereto and incorporated herein by this reference). 2) Section 6(a) is hereby added to Agreement No. GB-FAST-01 to read as follows:
6(a) The CITY agrees that provision of REAP 2.0 funding allocated to the West Grand Avenue Multimodal Improvement project as identified in Table 1 is contingent upon the continued availability of REAP 2.0 funds and continued state authorization of REAP 2.0 activities. 3) Section 18 of Agreement No. GB-FAST-01 is hereby modified to read as follows:
18) Both CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective agencies and through whom all communications between the parties to this agreement shall occur. The CITY shall notify SLOCOG of modification(s) to the West Grand Avenue Multimodal Improvement project scope of work as described by the CITY in Community Betterments Cycle 1. The CITY and SLOCOG shall cooperatively assess the proposed modification(s) to determine continued funding eligibility with the REAP 2.0 program. 4) That remaining terms and conditions of the original Agreement No. GB-FAST-01 shall remain in full force and effect unless otherwise amended per agreement.

Attachment 1
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 2 SIGNATURES:

CITY OF GROVER BEACH SAN LUIS OBISPO

COUNCIL OF GOVERNMENTS
By: ________________________________ By: ___________________________________ Karen Bright, Mayor Peter Rodgers, Executive Director
Date: _______________ Date: _______________
ATTEST:

By: ____________________________________
Wendi Sims, City Clerk
APPROVED AS TO FORM AND LEGAL EFFECT:

By: ____________________________________ By: _________________________________ Robert Lomeli, City Attorney Jon Ansolabehere, SLOCOG Counsel Date: _______________ Date: _______________
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 3 TABLE 1

CITY PROJECTS
for
Amendment No 1 to Agreement No. GB-FAST-01
SLOCOG# Project Name RSHA REAP 2.0 USHA Balance
SMAPGB02U
Urban Area
Apportionment FY
21/22-24/25; Local
Choice Funds
$213,600 $213,600
SMAPGB03R
West Grand Avenue
Multimodal
Improvements
$1,711,701 $1,711,701
REAP 2.0 GB
West Grand Avenue
Multimodal
Improvements
$1,749,984 $1,749,984
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 4

EXHIBIT A
San Luis Obispo Council of Governments
Regional Surface Transportation Program Exchange (RSTP Exchange)

REIMBURSEMENT REQUEST FORM
Agency Name: Date:

Contact Person:

Project Number(s): Regional: Urban:

Project Title:

This Invoice Covers Work Completed from: / / to: / /
Project Budget Information: (complete box below - refer to cooperative agreement “Table 1” for budget information)
Total SPENT This invoice $ - When using electronic format: fill in unshaded areas only Regional Urban
Other Sources
Non Regional
TOTAL
(must equal 100%)
Reimbursement Rate by Fund
Source (must be consistent with Exhibit
A Project Sheet)
0%
Pro-rata Reimbursement by
Funding Source
(Regional/Urban)
$ - $ - $ - $ -
Please send a check for $
Total RSTP Exchange share due this invoice (total of heavier shaded boxes above)
Attachments: 1) A brief description of work completed; and 2) Consultant invoices
3) Proof of payment (e.g. copy of CITY check to consultant).

Signed:
(Agency Rep.)
Shaded boxes below for SLOCOG Use
Regional Planner Approval Accounting Initials
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 5

EXHIBIT B

PROJECT COMPLETION FORM
for
RSTP Exchange Projects
This form notifies SLOCOG of project completion in accordance with the provisions in the Cooperative Agreement noted below. Our records indicate that the project listed below, funded all or in part with RSTP Exchange funds, has been completed:

Project Name:

Project Number(s):

Cooperative Agreement Date (Recipient Agency):

Approved RSTP amount:

I certify, on behalf of the CITY/County
name of authorized official
of , that the project named above was completed
name of jurisdiction
on_____________________ in accordance with the provisions set forth in the cooperative approximate date of completion
agreement dated ___________________________. It is my understanding that all savings date jurisdiction representative signed
from a cost underrun will be returned to for
CITY/county or SLOCOG
reprogramming in accordance with the cooperative agreement.

Signed: Date:
signature of authorized official date signed
Return completed and signed Project Completion Forms within 2 months of the completion of each project to:

SLOCOG
1114 Marsh Street
San Luis Obispo, CA 93401
Attn: Stephen Hanamaikai

SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 6

EXHIBIT C
Project Eligibility by Fund Program - Project eligibility requirements by funding program are summarized below.

I. Regional Surface Transportation Program. The Surface Transportation Program (STP) provides flexible funding that may be used by States and localities for projects to preserve and improve the conditions and performance on any Federal-aid highway, bridge and tunnel projects on any public road, pedestrian and bicycle infrastructure, and transit capital projects, including intercity bus terminals. SLOCOG’s 2014 RTP will provide guidance on priority routes for regional funding consideration.

The STP program supports national performance goals as defined in FAST-Act, but there are no measures tied specifically to this program. Eligible costs for funds under these programs include pre-project initiation documents (Pre-PID), project study reports (PSR), preliminary engineering (PE), right-of-way acquisition (RW), capital costs, and construction costs associated with an eligible activity.

Eligible Project Activities:
• Construction, reconstruction, rehabilitation, resurfacing, restoration, preservation, or operational improvements for highways, streets, and roads; bikeways and other surface transportation improvements.
• Replacement, rehabilitation, and preservation of bridges on any public road, including construction or reconstruction necessary to accommodate other modes. • Construction of new bridges on a Federal-aid highway. • Capital costs for transit projects eligible for assistance under chapter 53 of title 49, including vehicles and facilities used to provide intercity passenger bus service. • Carpool projects, fringe and corridor parking facilities and programs, including electric and natural gas vehicle charging infrastructure, bicycle transportation and pedestrian walkways, and ADA sidewalk modification.
• Highway and transit safety infrastructure improvements and programs, installation of safety barriers and nets on bridges, hazard eliminations, mitigation of hazards caused by wildlife, railway-highway grade crossings.
• Highway and transit plans research and development.
• Capital and operating costs for traffic monitoring, management and control facilities and programs, including advanced truck stop electrification. • Surface transportation planning.
• Transportation Alternatives; newly defined, includes most transportation enhancement eligibilities with the exception of landscaping.
• Transportation control measures (e.g. as defined by region’s APCD Clean Air Plan) • Development and establishment of transportation management systems. • Environmental mitigation efforts
• Modifications to intersections with high accident rates or levels of congestion. • Infrastructure-based ITS capital improvements consistent with the Central Coast ITS Implementation Plan.
• Environmental restoration and pollution abatement.

SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 7 • Control of noxious weeds and establishment of native species. • Congestion pricing projects and strategies, including electric toll collection and travel demand management strategies and programs.
• Recreational trails projects.
• Construction of marine terminals.
• Truck parking facilities.
• Surface transportation infrastructure modifications within port terminal boundaries, only if necessary to facilitate direct intermodal interchange, transfer, and access into and out of the port.
• Construction and operational improvements for a minor collector in the same corridor and in proximity to an NHS route if the improvement is more cost-effective (as determined by a benefit-cost analysis) than an NHS improvement and will enhance NHS level of service and regional traffic flow.

Available Funding
• Direct urban and rural apportionment up to minimum required equal to 110%, plus 15%, of the FY 1990/91 allocation of Federal Aid Secondary (FAS) based upon 2010 census data (initiated in 2015).

SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 8

EXHIBIT D
General Programming Policies - All Fund Programs
SLOCOG’s 2014 Regional Transportation Plan / Sustainable Communities Strategy identifies an overall goal to develop a multi-modal transportation system which is balanced, coordinated, safe, cost effective, environmentally sound, economically supportive, meeting all the financially reasonable transportation needs of all citizens in San Luis Obispo County. General programming policies affecting the decision making and project selection of the surface transportation system are summarized as follows:

1. SLOCOG will strive to be fair and equitable in the allocation of funding between the various subregions in the county and among member jurisdictions.

2. SLOCOG will adhere to the federal and state statutes, policies, regulations and guidelines applicable to each fund being allocated, and require recipients of grants to do the same.

3. SLOCOG will recommend projects for funding that are:
• Deliverable
• Consistent with the goals, policies, and programs of the 2014 Regional Transportation Plan
• Regionally Significant
• Responsive to immediate funding and project needs
• Consistent with specific criteria of a particular funding program • High likelihood of leveraging other funding (state, federal and/or local)

4. SLOCOG will seek to implement all programs in a timely and efficient manner.

5. SLOCOG will seek to maximize the use of the funds for general public benefit, and will marshal other funds when possible to complete funded projects by prioritizing joint-funded projects.

6. SLOCOG will integrate social equity factors in to the decision making process by applying the findings generated from the Disadvantaged Communities Assessment that is now amended in to the 2014 RTP/SCS.

7. SLOCOG will, to the extent feasible, assure the integration of all projects with jurisdiction, region and statewide transportation plans, providing a comprehensive, systematic approach to resolving transportation problems in the region.

8. SLOCOG will retain maximum flexibility of federal programs under FAST ACT, where feasible, and will also seek to exchange Surface Transportation Block Grant Program (STBGP) (federal) funds for Regional Surface Transportation Program (RSTP) Exchange (state) funds, for reasons of cost efficiency and simplicity in administration. Through the RSTP Exchange funds ultimately become (local) funds.

9. SLOCOG will retain a continuing commitment to emphasize quality and promote excellence in the development of competitive proposals, seeking to fund the best possible projects in terms of cost effectiveness, public benefit and regional and local significance.

10. SLOCOG will reserve discretionary funds for advance development work to ensure regionally significant projects are well scoped, alternatives assessed, accurate estimates prepared, and a finance plan for implementation is developed.

11. SLOCOG will reserve off-the-top funding for programs identified in the 2014 RTP/SCS, including Transportation Demand Management (i.e. Rideshare), Active Transportation SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 9 Partnership Program, Highway Safety Improvement Program and Safe Routes to School.

12. SLOCOG will maintain funding commitments for existing programmed projects as long as those projects have achieved the project delivery milestones set out at the time of programming. Unavoidable delays to the project delivery milestones will be considered on a case by case basis.

13. SLOCOG will commit a portion of discretionary funding to match and leverage other competitive state-wide grant programs (e.g. new SB1 programs, State of CA Active Transportation Program, Highway Safety Improvement Program (HSIP) for projects of regional significance.)

14. SLOCOG may consider using the above referenced fund sources to address surface transportation needs as identified in the June 7th 2017 SLCOOG Board Staff Report item B-3 2018 RTIP Fund Assumptions Programming Approach - Table 2 Sections 1, 2, and 3, and defer the programming of funds on needs identified in Section 4 (Other Multi-Modal Needs, including bicycle, pedestrian, and public transit related needs).

Attachment 1
San Luis Obispo Council of Governments
Agreement No. GB-FAST-01

RSTP EXHANGE/STBG COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO ON THE DATE BELOW STATED is between the San Luis Obispo Council of Governments, referred to herein as "SLOCOG", and the

RECITALS

CITY OF GROVER BEACH
a municipal corporation and
political subdivision of the
State of California, referred
to herein as the "CITY".

WHEREAS, SLOCOG and the CITY are authorized, pursuant to requirements of the Fixing America's Surface Transportation (FAST Act), FAST Act § 1109(a), to enter into a Cooperative Agreement for any transportation purpose within the CITY; and
WHEREAS, The FAST Act's Surface Transportation Block Grant Program acknowledging that this program has the most flexible eligibilities among all Federal-aid highway programs and aligning the program's name with how FHWA has historically administered it; and WHEREAS, the SLOCOG Board approved allocation of regional Surface Transportation Block Grant Program (STBGP) funds for the projects identified on the attached Table 1 (summary table and project summary sheets) and STBGP Program continues all prior STP eligibilities (see in particular 23 U.S.C. 133(b)(15), as amended, each of the individual project is herein referred to as "PROJECT"; and WHEREAS, SLOCOG intends to exchange its apportionment of Federal Surface Transportation Block Grant Program (STBGP) funds for Regional Surface Transportation Exchange (RSTP Exchange) funds for the PROJECTs, therefore eliminating the non-federal match and compliance with the National Environmental Policy Act (NEPA); and
WHEREAS, all applicable laws, regulations, and policies relating to the use of Regional Surface Transportation Program Exchange (RSTP Exchange) funds for the PROJECTs, shall apply notwithstanding any other provisions of this Agreement; and WHEREAS, all obligations of the CITY under the terms of this Agreement are subject to funding appropriation by the Legislature, and the receipt and allocation of funding by SLOCOG; and NOW, THEREFORE, in consideration of the above noted findings and considerations, the parties agree as follows:
1) The CITY agrees to administer each PROJECT and conduct the applicable environmental process required under the California Environmental Quality Act (CEQA) for each PROJECT. 2) The CITY agrees to advertise, open and review bids, and to award the contract for each applicable PROJECT (or combination of projects) as needed, in accordance with State laws. 3) The CITY agrees that all phases of each PROJECT will be developed in accordance with policies, procedures, practices, standards, regulations, and laws that apply to the CITY, Caltrans (where appropriate), and SLOCOG General Programming Requirements, the 2016 Annual Exchange Agreement and subsequent STBGP annual exchange agreements between SLOCOG and the State of California (Department of Transportation). If in the judgment of SLOCOG a project may impact a street, road or highway owned or controlled by a jurisdiction other than CITY (including without limitation the County, another city, or the State of California), SLOCOG may require the CITY to establish a project development team (PDT) composed of representatives of such jurisdictions, as well as SLOCOG.

Attachment 2
4) The CITY agrees to construct each PROJECT in accordance with the plans and specifications of the CITY (and Caltrans when PROJECT involves state highway facilities), and in accordance with the conditions of funding adopted by SLOCOG.
5) The CITY agrees to maintain the facilities constructed, improved, or otherwise modified. 6) The CITY agrees to utilize, for each PROJECT, an amount of Regional or Urban RSTP Exchange funds equal to or less than that adopted by SLOCOG, and that SLOCOG's total obligation shall not exceed the amounts shown in Table 1 unless a greater amount has been authorized in advance in writing by SLOCOG.
7) The CITY agrees to account for all costs for the PROJECTS to be paid by SLOCOG pursuant to this Agreement and agrees to perform all the reimbursable work for each project according to the billing period identified in the project summary sheets.
8) After the opening of bids on applicable PROJECTS, the CITY shall notify SLOCOG of any cost overruns or underruns to the original cost estimate. The following will be assumed and reflected in SLOCOG's RSTP Exchange accounting spreadsheets:
a) If less funding than what was programmed is required for a PROJECT, the cost savings will be made available for reprogramming into another CITY project as approved by SLOCOG. b) If more funding than what was programmed is required for a PROJECT, the CITY will be solely responsible For providing the additional funding, which can be comprised of various non-regional funding sources, including cost savings from other CITY RSTP Exchange projects. 9) The CITY may submit an invoice for reimbursement of funds expended for each PROJECT no more than once a month, using the attached Reimbursement Request Form (Exhibit A). All Payments will be prorated between CITY and SLOCOG based on the agreed percentages of funding, as adopted by SLOCOG and listed on each project summary sheet. All invoices must contain the following:
a. RSTP Exchange PROJECT number and name
b. A brief description of work accomplished during the billing period. c. A copy of the consultant's bill to the CITY (if applicable). d. Amount expended by the CITY during the billing period, with evidence of funds expended (e.g. a copy of a CITY check to consultant or accounting documentation, etc.) e. Amount requested for reimbursement for the billing period 10) SLOCOG agrees to reimburse the CITY within 30 days of receipt of a completed reimbursement request form (Exhibit A) with all applicable attachments and signatures or as Funds become available on a "1"' come, 1"' served" basis, an amount expended by the CITY during the invoices' billing period less the aforesaid proration. If a PROJECT receives both Regional and Urban Regional Surface Transportation Exchange funding (referred to in Exhibits hereto as "Regional" and "Urban" respectively), reimbursements shall be made on a pro rata basis from each source for SLOCOG's share. SLOCOG's total obligation for each PROJECT cost shall not exceed the amount shown in Table 1," unless SLOCOG has in writing authorized a greater amount per adopted SLOCOG policy. 11 ) Within two months of either the execution of this agreement or each PROJECT's completion and all work incidental thereto, whichever comes later, the CITY must provide SLOCOG certification in the form provided in Exhibit B hereto, of completion in accordance with the provisions in this Agreement, and a final invoice containing those items listed above. In the event that final project costs are less than those listed on Table 1, hereto, the funds shall be reallocated in accordance with SLOCOG RSTP Exchange policy.
12) If this project has been paid for either entirely, or in part with Regional RSTP Exchange funds, and CITY, or any of its officials, chooses to publicly memorialize participation in said project, then CITY shall also memorialize SLOCOG's financial participation in said project in a manner agreeable to SLOCOG. This paragraph shall apply to, but is not limited to, signage during construction, representation at dedications and placement of plaques or other objects of memorialization, whether at or near the project site or not.
13) The CITY grants to the State of California and/or SLOCOG access to the CITY's books and records for the purpose of verifying that RSTP Exchange funds paid are properly accounted for and the proceeds are expended in accordance with the terms of this Agreement. All documents shall be available for inspection by authorized Caltrans and/or SLOCOG agents at any time during the PROJECT development and for a four-year period from the date of completion, or for one year after the audit is completed or waived by Caltrans and/or SLOCOG, whichever is later. 14) Upon completion of all work under
automatically be vested in the CITY and
to the CITY.
this Agreement, ownership and title to all materials will no further agreement will be necessary to transfer ownership 15) If existing public and/or private utilities conflict with the PROJECT construction or violate the CITY's encroachment policy (as applicable), the CITY shall make all necessary arrangements with the owners of such utilities for their protection, relocation or removal. The CITY shall review the plans for protection, relocation or removal. If there are costs of such protection, relocation, or removal which the CITY must legally pay, the CITY shall pay the cost of said protection, relocation or removal, plus cost of engineering, overhead and inspection. If any protection, relocation or removal of utilities is required, such work shall be performed in accordance with CITY policies and procedures. 16) The CITY shall defend, indemnify and save harmless SLOCOG, its officers and employees from all and any claims, demands, damages, costs, expenses, judgments, attorneys' fees or any liability arising out of this Cooperative Agreement to the performance or attempted performance of the provisions hereof, or any project referred to in the Exhibits hereto. Nothing contained in the foregoing indemnity provision shall be construed to require CITY to indemnify SLOCOG against any responsibility of liability in contravention of Civil Code section 2782. 17) If the CITY transfers its risk connected with design or construction of this project to independent contractors, CITY agrees to use its best efforts to obtain the independent contractor's inclusion of SLOCOG as an indemnitee and in any insurance procured by such independent contractor(s) for the project, to name SLOCOG as an additional insured.
18) Both the CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective agencies and through whom all communications between the parties to this agreement shall occur. 19) Both parties agree that if, in the course of carrying out the PROJECT, there is a disagreement among the Project Coordinators over the direction of the project, the matter will be forwarded through a three step conflict resolution process. First, resolution will be attempted between the CITY Manager and SLOCOG Executive Director. If a dispute continues, a determination shall be made by the SLOCOG Executive Committee, and, if required, final determination by the full SLOCOG Board. 20) Nothing in the provisions of this Agreement is intended to create duties, obligations, or rights for third parties not signatories to this Agreement or affect the legal liability of either party of the Agreement by imposing any standard of care with respect to the maintenance of local roads different from the standard of care imposed by law.
21) No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties thereto, and no oral understanding or agreement not incorporated herein or in the attached Table I shall be binding on any of the parties thereto. 22) This Agreement may be terminated or provisions contained therein may be altered, changed, or amended by mutual consent, in writing, of the parties hereto. 23) Prior to award of a contract for any PROJECT, SLOCOG may terminate the applicable PROJECT in the Cooperative Agreement by written notice, provided SLOCOG pays the CITY for all PROJECTrelated costs reasonably incurred by the CITY prior to termination. Also, prior to award of a contract for any PROJECT, the CITY may terminate the applicable PROJECT in the Cooperative Agreement by written notice, provided the CITY pays SLOCOG for all costs reasonably incurred by SLOCOG prior to termination.

SIGNATURES:

CITY
IS/lay

SAN LUIS OBISPO

COUNCIL OF GOVERNMENTS
BY:

Peter Rodgers, Executive Director
Date:

ATTEST:

By: l),)
Wendi Sims, City Clerk
Jpsovet:i AS I g ORM AND LEGAL EFFECT:
/l,):

Nina Negranti, SLOCOG Counsel
Date: February 11, 2021
2/12/21
TABLE1

CITY PROJECTS
for
Agreement No GB-FAST-01
SlOCOG# Project Name Programmed Paid Balance
SMAPGBO4R
Grover Beach Elementary- ADA ramps
and sidewalks (SRTS Cycle 2)
§100,000 S32,739 S67,261
SMAPCGO4R
Grover Beach Elementary- ADA ramps
and sidewalks (SRTS Cycle 3)
S157,333 SO S157,333
SMAPGBO2U
Urban Area Apportionment (FY13/14 -
FY20/21) for Eligible Activities on FAU
Routes
S417,525 §11,559 9405,966
STLGBO6U Street Rehabilitation !>111,333 !>O Slll,333
Total Urban S528,858 511,559 S517,299
Regional S257,333 S32,739 S224,594

EXHIBIT A
San Luis Obispo Council of Governments
Regional Surface Transportation Program Exchange (RSTP Exchange)

REIMBURSEMENT REQUEST FORM
Agency Name: Date:

Contact Person:

Project Number(s): Regional: Urban:

Project Title:

This Invoice Covers Work Completed from: to
Project Budget Information: (complete box below - refer to cooperative agreement 'aTable 1" for budget information)
Total SPENT This invoice $
Other Sources 70TAL
Regional Urban Non Regional (must equal 100%)
Reimbursement Rate by Fund
Source (mist be consistent w ith
Exhibit A Project Sheet)
0%
Pro-rata Reimbursement by
Funding Source
(Regional/Urban)
$ $ $ $
Please send a check for $
Total RSTP Exchange share due this invoice (total of heavier shaded boxes above)
Attachments: 1 ) A brief description of work completed; and 2) Consultant invoices
3) Proof of payment (e.g. copy of CITY check to consultant).

Signed:
(Agency Rep.)
Shaded boxes below for SLOCOG Use
Regional Planner Approval Accounting Initials

EXHIBIT B

PROJECT COMPLETION FORM
for
RSTP Exchange Projects
This form notifies SLOCOG of project completion in accordance with the provisions in the Cooperative Agreement noted below. Our records indicate that the project listed below, funded all or in part with RSTP Exchange funds, has been completed:

Project Name:

Project Number(s):

Cooperative Agreement Date (Recipient Agency):

Approved RSTP amount:
certify, on behalf of the CITY/County
name of authorized official
of that the project named above was completed
name of jurisdiction
on in accordance with the provisions set forth in the cooperative approximate date of completion
agreement dated . It is my understanding that all savings date jurisdiction representative signed
from a cost underrun will be returned to for
CITY/county or SLOCOG
reprogramming in accordance with the cooperative agreement.

Signed: Date:
signature of authorized official date signed
Return completed and signed Project Completion Forms within 2 months of the completion of each project to:

SLOCOG
1114 Marsh Street
San Luis Obispo, CA 93401
Attn: Stephen Hanamaikai
RESOLUTION NO. 24-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA APPROVING AMENDMENT NO. 1 TO THE COOPERATIVE AGREEMENT GB-FAST-01 WITH THE SAN LUIS OBISPO COUNCIL OF

GOVERNMENTS (SLOCOG)
WHEREAS, the City of Grover Beach, is a member agency of the San Luis Obispo Council of Governments (SLOCOG); and
WHEREAS, SLOCOG has proposed Amendment No. 1 to Cooperative Agreement GBFAST-01 (the “Amendment”), which updates fund balances and funding sources, covering the allocation of Urban Area Apportionment (USHA), Regional State Highway Account (RSHA), and Regional Early Access Planning (REAP) funds, attached as Exhibit A and incorporated by reference; and
WHEREAS, the Cooperative Agreement was last updated in 2021, and the changes in the Amendment will enable the City to continue utilizing funding provided by SLOCOG and seek reimbursement for eligible projects; and
WHEREAS, the Amendment reflects SLOCOG Board programming actions on August 3, 2022, and December 6, 2023 to suballocate Regional Early Action Plan (REAP) 2.0 funds consistent with the adoption of SLOCOG’s Community Betterments Cycle 1 and modify the City’s STBGP program of projects consistent with the adoption of SLOCOG’s Community Betterments Cycle 1 Funding Augmentation; and
WHEREAS, the Amendment reflects SLOCOG Board programming actions on January 5, 2022, to modify the CITY’s Surface Transportation Block Grant Program (STBGP) “Local Choice” program consistent with the 2022 Regional Transportation Improvement Program; and WHEREAS, the Cooperative Agreement will be updated periodically to include additional USHA annual apportionments.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach, California does hereby:

1. Approve Amendment No. 1 to Cooperative Agreement GB-FAST-01 with the San Luis Obispo Council of Governments (Exhibit A);

2. Authorizes the City Manager to execute the Amendment on behalf of the City of Grover Beach; and

3. Authorizes the City Manager and/or their designee(s) to take all necessary actions to execute and facilitate implementation of the Amendment.

Attachment 3
On motion by ________, second by ________, and on the following roll-call vote, to wit:

AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a Regular Meeting of the City Council of the City of Grover Beach, California this 22nd day of July 2024. _____________________________

KAREN BRIGHT, MAYOR
Attest:
______________________________

WENDI SIMS, CITY CLERK
Agenda Item No. 9

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: July 22, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Karla Mattocks, Human Resources Officer
SUBJECT: Resolution to Amend the Service Employees International Union Memorandum of Understanding for 2024-2027

RECOMMENDATION
Adopt the Resolution amending the Service Employees International Union Memorandum of Understanding for a term from August 5, 2024 to June 30, 2027; amend the Classification and Compensation Schedule for the IT Assistant position; and authorize the City Manager to work with the bargaining group to finalize non-compensation language in the MOU.

BACKGROUND
On June 30, 2024, the City’s 2018-2021 Memorandum of Understanding (MOU) with the Service Employees International Union (SEIU) expired. Labor negotiations for a successor MOU began in April and have recently been completed with a tentative agreement for amending the compensation structure for a term from August 5th through June 30, 2027.

The City’s labor negotiations team consisted of Special Counsel Che Johnson, Administrative Services Director Nick Szamet and Human Resources Officer Karla Mattocks. The bargaining group for the SEIU consisted of Lead Negotiator Robert Perry, Administrative Assistant I - Tamie Johns, and Maintenance Worker I - Lance Henderson.

The proposed Tentative Agreement (TA) shown in Attachment 1 will be effective upon ratification by the Council and valid through June 30, 2027. The agreement provides SEIU members with a cost-of-living salary adjustment of 4% effective August 5, 2024, 3% effective July 1, 2025 and 3% effective July 1, 2026, as well as an increase to the City’s healthcare contribution to equal 100% of the lowest-cost healthcare plan for the employee. These recommendations are equivalent to the recommendations for Executive Management and Management and Confidential employees and Grover Beach Police Management and Confidential Group employees in separate items on this agenda. In addition, the City’s matching contribution for deferred compensation will be increased to $200 per month.

In addition to this adjustment for all SEIU members, staff is recommending a targeted equity adjustment in compensation for the position of Information Technology (IT) Assistant. The City recently completed a compensation review to identify potential adjustments and found that the position’s compensation was significantly lower than comparable cities, even after the increases proposed in the TA. The incumbent in this position is leaving City service and staff believes the position’s current compensation level will impact recruitment for the position. As a result, staff is recommending an equity adjustment of 18% to bring the position to median level. The adjusted monthly salary would be as follows, effective Augus 5, 2024:

IT Assistant 4,906 5,151 5,409 5,679 5,963
Staff Report: Resolution amending the SEIU MOU 2024-2027 Page 2 July 22, 2024
Salary adjustments to job classifications falling under the Service Employee’s International Union group have been shared with SEIU Representatives. Lastly, staff is still working with the bargaining group on non-monetary language revisions in the Memorandum of Understanding and is requesting that the Council authorize the City Manager to execute these revisions following tentative agreement with the bargaining group.

FISCAL IMPACT
This amended compensation and benefits structure is projected to cost $218,644 and is included in the FY 2024-25 budget.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Adopt the Resolution amending the Grover Beach Service Employees International Union Memorandum of Understanding for a term from August 5, 2024 to June 30, 2027; and authorize amendment of the Classification and Compensation Schedule; and authorize the City Manager to work with the bargaining group to finalize noncompensation language in the MOU; or

2. Provide alternative direction to staff.

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. Service Employees International Union Resolution 24- Exhibit A – SEIU Tentative Agreement (TA) effective 8/25/2024.

Exhibit B – SEIU Salary Schedule
RESOLUTION NO. 24-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,

CALIFORNIA, RATIFYING A MEMORANDUM OF UNDERSTANDING WITH SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 620 (SEIU) FOR THE PERIOD AUGUST 5, 2024 THROUGH JUNE 30, 2027
WHEREAS, Section 37206 of the California Government Code requires the City Council to prescribe the time and method of paying salaries and wages of employees of the City; and WHEREAS, the City Manager, and/or designated City Representative(s), have met and conferred in good faith with the representatives of the Service Employees International Union, Local 620 (SEIU) relative to negotiations over a successor Memorandum of Understanding (MOU) and have tentatively agreed to the terms and conditions set forth in the attached Exhibit A – Tentative Agreement (TA) between the Service Employees International Union, Local 620, and the City of Grover Beach, August 22, 2024 through June 30, 2027; and WHEREAS, non-compensation language within the MOU is being finalized; and WHEREAS, the City manager, and/or authorized City representative(s), are working with SEIU to finalize non-compensation language in the MOU; and WHEREAS, the membership of SEIU, Local 620, has ratified the tentative agreement set forth in Exhibits A and B; and
WHEREAS, the City Council has reviewed and approved of the terms and conditions NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach, California, does hereby:

1. Approve the MOU between the City of Grover Beach and SEIU, Local 620 in substantially the same form as presented, covering the period August 5, 2024 through June 30, 2027;

2. Authorizes the City Manager to finalize all non-compensation language within the MOU;

3. Authorizes the City Manager and/or Mayor to execute said MOU, for and on behalf of the City of Grover Beach.

Attachment 1
Resolution No. 24- Page 2
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:

AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 22nd day of July, 2024.

KAREN BRIGHT, MAYOR
Attest:

WENDI B. SIMS, CITY CLERK
**DRAFT**
Exhibit A

Exhibit B
City of Grover Beach

STAFFING DETAIL & SALARY SCHEDULE
SEIU Job Classifications
Competitive Service
Associate Planner 6,352 6,670 7,003 7,354 7,721
Assistant Engineer 6,109 6,414 6,735 7,072 7,425
Assistant Planner 5,823 6,114 6,420 6,741 7,078
Code Compliance Officer 5,194 5,453 5,726 6,012 6,313
Maintenance Worker III 5,189 5,448 5,720 6,006 6,307
Fleet Maintenance Coordinator 5,067 5,320 5,586 5,866 6,159 Community Services Coordinator 4,943 5,190 5,450 5,722 6,008 Accounting Technician III 4,934 5,181 5,440 5,712 5,997 Accounting Technician II 4,700 4,935 5,181 5,441 5,713
Maintenance Worker II 4,710 4,946 5,193 5,452 5,725
Accounting Technician I 4,475 4,699 4,934 5,180 5,439
Administrative Assistant III 4,222 4,434 4,655 4,888 5,132 IT Assistant 4,906 5,151 5,409 5,679 5,963
Administrative Assistant II 3,799 3,989 4,189 4,398 4,618 Maintenance Worker I 3,787 3,977 4,176 4,384 4,604
Equipment Mechanic I 3,787 3,977 4,176 4,384 4,604
Administrative Assistant I 3,436 3,608 3,788 3,978 4,177 Agenda Item No. 10

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: July 22, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Karla Mattocks, Human Resources Officer
SUBJECT: Resolution to Amend Executive Management and Management and Confidential Employee Compensation for 2024-2027

RECOMMENDATION
Adopt the Resolution amending the Classification and Compensation Plan for Executive Management and Management and Confidential employees for a three-year term of 2024- 2027.

BACKGROUND
The Executive Management and Management and Confidential employees are management-level employees across multiple City departments. Executive Management employees are department directors along with the City Manager while Management and Confidential employees are mid-management/confidential employees in the City Manager’s Office, Administrative Services, Community Development, and Public Works departments.

There is a separate employee group for Police Department Management and Confidential employees.

In May through July 2024, the City Manager met with the Executive Management and Management and Confidential employees to discuss compensation and benefits interests.

These discussions were occurring concurrently with formal bargaining sessions between the City and the City’s two labor unions, the Police Officers Association (POA) and Service Employees International Union (SEIU) on developing updated MOUs. Management employees shared numerous interests with regards to cost-of-living adjustments, health insurance premiums, and other items.

The FY 2024-25 budget maintains current service levels and continues to make targeted investments while adhering to the Council’s policy of maintaining reserves of at least 25% of the operating budget. Given this fiscal outlook, the City Manager is recommending an adjustment in the compensation and benefits structure for both the Executive Management and Management and Confidential employees to keep these positions competitive with comparable cities.

These recommended adjustments would provide Executive Management and Management and Confidential members with an annual cost of living salary adjustment of 4% on August 5, 2024, 3% on July 1, 2025, and 3% on July 1, 2026, as well as an increase to the City’s healthcare contribution to equal 100% of the lowest-cost healthcare plan for the employee. These recommendations are equivalent to recommendations for Police Management and Confidential employees and Service Employees International Union employees in separate Staff Report: Executive Management and Management and Confidential Resolutions 2024-2027 Page 2 July 22, 2024
items on this agenda. In addition, the City’s matching contribution for deferred compensation will be increased to $200 per month for the Management and Confidential employees.

FISCAL IMPACT
This amended compensation and benefits structure is projected to cost $210,445 and is included in the FY 2024-25 budget.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Adopt the Resolution amending the Classification and Compensation Plan for Executive Management and Management and Confidential employees; or

2. Provide alternate direction to staff.

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. Executive Management and Management and Confidential Resolution Exhibit A – Executive Management and Management and Confidential Agreements 2024- 2027
Exhibit B – Management and Confidential Agreement and Executive and Management and Confidential Salary Schedules.

RESOLUTION NO. 24-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,

CALIFORNIA, APPROVING THE PROPOSED ADJUSTMENTS WITH

EXECUTIVE MANAGEMENT EMPLOYEES AND MANAGEMENT AND
CONFIDENTIAL EMPLOYEES FOR THE PERIOD OF AUGUST 5, 2024 THROUGH JUNE 30, 2027
WHEREAS, Section 37206 of the California Government Code requires the City Council to prescribe the time and method of paying salaries and wages of employees of the City; and
WHEREAS, the City Manager, and/or designated representative(s), have met with the Executive Management and Management and Confidential groups to discuss the amended compensation and benefits structure set forth in Exhibits A and B; and WHEREAS, the City Council has reviewed the terms and conditions set forth therein.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach, California, does hereby:

1. Approve the new amended compensation and benefits structure for Executive Management employees;

2. Authorizes the City Manager and/or Mayor to execute any necessary agreements to institute the approved compensation and benefits structure.

On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:

AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 22nd day of July, 2024.

KAREN BRIGHT, MAYOR
Attest:

WENDI B. SIMS, CITY CLERK
Attachment 1
**DRAFT**

Executive Management Employee Compensation & Benefits
August 5, 2024 to June 30, 2027
COLA
Cost of living increase of 4% on August 5, 2021, 3% on July 1, 2025 and 3% on July 1, 2026.

Salary
Salaries have been established by range as shown in attached salary schedule.

Regular Pay
Base Pay plus Incentive Pay
Uniform
Any employee required to wear uniforms will be provided with them. Police Executive Management Employees will receive a Uniform Allowance of $1,400 per year (pro-rated on each paycheck.) The cost of required safety equipment such as steel-toed boots and safety glasses is reimbursable.

Administrative Leave
Exempt employees receive 88 hours of Administrative Leave in January of each year. If hired during the year, the leave shall be pro-rated. Administrative Leave may be used at the discretion of the employee with the approval of the City Manager. Any unused balance existing at the end of the calendar year will be permitted to be carried over into the next calendar year.

Vacation
0 – 1 year of service 10 days per year 38 days of maximum accumulation 1 – 2 years of service 11 days per year 38 days of maximum accumulation 2 – 3 years of service 12 days per year 38 days of maximum accumulation 3 – 4 years of service 13 days per year 38 days of maximum accumulation 4 – 5 years of service 14 days per year 38 days of maximum accumulation 5 – 7 years of service 15 days per year 43 days of maximum accumulation 7 – 9 years of service 16 days per year 43 days of maximum accumulation 10 or more years of service 20 days per year 79 days of maximum accumulation The employee, through the payroll system portal, has access to their leave bank summaries and shall manage their leave times and requests based on the standards set in this MOU. If for any reason an employee accrues Vacation Leave to the maximum accrual permitted by this MOU, the employee will cease accruing Vacation Leave until such time as their accumulated leave balance is reduced to a level below the maximum. The City Manager may approve limited exceptions to accumulations in excess of the maximum accrual permitted as long as the employee has submitted a written plan on how to reduce their leave accumulation to below the maximum accrual limit.

An employee may exchange vacation leave hours for cash. Upon request, the City shall buy back vacation leave hours accumulated in excess of sixty percent (60%) of the Employee’s maximum authorized accrual amount. The payment for these vacation leave hours shall be at one hundred percent (100%) of the employee’s regular hourly pay rate.

Exhibit A

The employee’s request shall be in writing, and may be made once annually during the last two months of the calendar year. No employee may receive payment under the provisions of this section for more than eighty (80) hours of vacation leave in any one calendar year. a. In accordance with the IRS constructive receipt doctrine, in order to buy-back vacation leave, an employee must make a prior year irrevocable election. The election form will be provided by the City so that employees can make their election in November or December of the calendar year.

Holidays
The employee shall receive 14 paid holidays per year. Lincoln’s Birthday, shall be observed on the 2nd Monday in February if all other employee groups agree. Otherwise observance of Lincoln’s Birthday holiday shall be on the actual day of February 12th. With approval of this agreement, all employees in this group are being given an additional half day on Christmas Eve and New Year’s Eve.

Sick Leave
The employee shall accrue 12 Sick Leave days per year. The Sick Leave Accrual limit is 2,000 hours. Sick Leave may be applied to a retiring employee’s CalPERS service credit within compliance of existing PERS policies and applicable laws. If the sick Leave is not applied toward the retirement credit, only 672 hours of accrued Sick Leave will be paid upon retirement, or when an employee with over 20 years of service leaves City employment.

Retirement
The City belongs to the Public Employees Retirement System (CalPERS).

CalPERS Miscellaneous 2.5% at Age 55 with One-Year Final Compensation is provided for non-safety Executive Management employees, who qualify as “Classic Employee” under CalPERS. Miscellaneous employees shall pay the full portion of the employee’s retirement contribution under CalPERS.

Employees hired after January 1, 2013 fall under Public Employees’ Pension Reform Act, or “PEPRA”, CalPERS Miscellaneous 2% at age 62 retirement Plan with Three-Year Final Average Salary Compensation for Non-Safety Executive Management employees and shall pay the full portion of the employees’ retirement contribution under CalPERS.

CalPERS Local Safety 3% at Age 55 with One-Year Final Compensation is provide for Sworn Public Safety Executive Management employees, who qualify as a “Classic Employee” under CalPERS. Sworn Safety employees shall pay the full portion of the employee’s retirement contribution under CalPERS.

Employees hired after January 1, 2013 fall under Public Employees’ Pension Reform Act, or “PEPRA”, CalPERS Local Safety 2.7% at Age 57 Retirement plan with Three-Year Final Average Salary Compensation. Each Public Safety Executive Management employee shall pay the full employee portion of CalPERS.

All employees pay member contributions on a pre-tax basis (IRS 414(h)2). The City also is part of the Social Security System. Employees pay their share of Social security as a payroll deduction.

Group Insurance
City pays full medical, vision, dental and life insurance ($125,000 policy for employee + 5,000 for eligible spouse and $2,000 per eligible child) for employees, and contributes towards dependent coverage for family members only in the following amounts:

Employee + 1 Dependent: $ 601.90
Employee + Full Family: $1,011.25
The City provides the benefits of the Public Employees Medical and Hospital Care Act (PEMHCA) to all eligible employees at a contribution level equivalent to the cost of the PERS Select PPO plan for medical coverage. Employee Only coverage will be paid at the PERS Select PPO rate.

The City’s payment amount will include the amount set forth in the CalPERS Health Care Resolution. If an employee elects to upgrade to a different plan, the employee will pay the difference (via payroll deduction) between the plan and the PERS Select PPO. The City will continue to contribute on a monthly basis up to the maximum of the amounts shown above toward the cost of dependent care coverage for health insurance.

Cafeteria Plan
In accordance with IRS Code Section 125, active employees participating in the City’s full flex cafeteria plan receive a monthly flex dollar allowance to purchase benefits. The allowance is listed above under group insurance.

The monthly flex dollar allowance may be used in accordance with the terms of the cafeteria plan to purchase benefits such as medical, dental, and vision insurance coverage, or any other benefits the City may offer from time to time, or may be converted to taxable income as listed below:

If an employee has health, dental and vision insurance coverage through a spouse, dependent, or a former employer and provides proof of other coverage to the Human Resources Department, the employee may elect to waive the City’s health insurance coverage and elect to use flex dollars, equal to $500.00 per month which when elected is taxable income.

Employee Assistance Program
The City shall pay the Employee Assistance Program premium with a minimum of three clinical consultations per incident.

Deferred Compensation
The City will contribute up to $200 per month maximum for employees who participate in one of two existing deferred compensation plans, matched on a dollar-for-dollar basis.

Long-Term Disability
City paid premium.

Short-Term Disability
Employee paid California State Disability Insurance (SDI) as a payroll deduction.

Management & Confidential
Employee Compensation & Benefits
August 5, 2024 to June 30, 2027
COLA
Cost of living increase of 4% on August 5, 2024, 3% on July 1, 2025 and 3% on July 1, 2026.

Salary
Salaries have been established by range as shown in attached salary schedule.

Regular Pay
Base Pay plus Incentive Pay. Shall not include Standby Pay, Call-Out Pay, or Overtime Pay.

Education Incentive
Education incentive pay is provided for certificates or degrees over and above what is required for the position with approval from the City Manager. 2.5% for a Master’s Degree. In no instance shall Education Incentive pay exceed 2.5%.

Education Reimbursement Program
Up to $2000 in educational expenses is available per fiscal year upon satisfactory completion of preapproved college-level classes.

Uniform
Any employee required to wear uniforms will be provided with them. The cost of required safety equipment such as steel-toed boots and safety glasses is reimbursable.

Administrative Leave
Exempt employees receive 88 hours of Administrative Leave in January of each year. If hired during the year, the leave shall be pro-rated. Administrative Leave may be used at the discretion of the employee with the approval of the Department Director. Any unused balance existing at the end of the calendar year will be permitted to be carried over into the next calendar year.

Vacation
0 – 1 year of service 10 days per year 38 days of maximum accumulation 1 – 2 years of service 11 days per year 38 days of maximum accumulation 2 – 3 years of service 12 days per year 38 days of maximum accumulation 3 – 4 years of service 13 days per year 38 days of maximum accumulation 4 – 5 years of service 14 days per year 38 days of maximum accumulation 5 – 7 years of service 15 days per year 43 days of maximum accumulation 7 – 9 years of service 16 days per year 43 days of maximum accumulation 10 or more years of service 20 days per year 79 days of maximum accumulation The employee, through the payroll system portal, has access to their leave bank summaries and shall manage their leave times and requests based on the standards set in this MOU. If for any reason an employee accrues Vacation Leave to the maximum accrual permitted by this MOU, the employee will cease accruing Vacation Leave until such time as their accumulated leave balance is reduced to a level below the maximum. The City Manager may approve limited exceptions to accumulations in excess of the maximum accrual permitted as long as the employee has submitted a written plan on how to reduce their leave accumulation to below the maximum accrual limit.