August 22, 2023 City of Guadalupe Council Meeting Agenda Page 1 of 5 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council and
Tuesday, August 22, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to make a comment during Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, August 22, 2023.
Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.
The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.
1. ROLL CALL:
Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.
Mayor Ariston Julian
2. PLEDGE OF ALLEGIANCE
3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.
August 22, 2023 City of Guadalupe Council Meeting Agenda Page 2 of 5
4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.
5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.
Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
6. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending August 14, 2023, and ratify payment of warrants for the period ending July 31, 2023.
C. Approve the Minutes of the City Council regular meeting of August 8, 2023.
D. Approve the annual “Peace, Love, and Hope Around the World” holiday season parade scheduled for Saturday, December 9, 2023, by Kiwanis Club of Guadalupe.
E. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Public Safety Department:
a. Police Department report for July 2023
b. Fire Department report for July 2023
c. Code Compliance report for July 2023
2. Human Resources report for July 2023
3. Recreation and Parks report for July 2023
7. CITY ADMINISTRATOR REPORT: (Information Only)
8. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) August 22, 2023 City of Guadalupe Council Meeting Agenda Page 3 of 5
REGULAR BUSINESS
9. Informational report from planning staff on the possibility of regulating food trucks and sales carts within the City limits.
Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a. Receive a presentation from staff; and
b. Conduct an informational discussion with public input; and c. Direct staff to return with a draft ordinance; or
d. Continue to a future meeting for further discussion; or e. File report.
10. CalPERS California Employers Pension Prefunding Trust (CEPPT).
Written report: Janice Davis, Finance Director
Presentation: Lee Lo, Customer Outreach and Support Analyst Recommendation: That the City Council adopt Resolution No. 2023-69 authorizing participation in the CalPERS California Employers Pension Prefunding Trust (CEPPT).
11. City Facility and Parks Use Fee Schedule Update.
Written report: Hannah Sanchez, Recreation Services Manager Recommendation: That the City Council review the changes made to the proposed fees for use of facilities and parks and provide recommendations for final changes or approve the fees as presented.
12. Community Benefit Agreement between the City of Guadalupe and Element 7 Guadalupe LLC, dba Element 7.
Written report: Todd Bodem, City Administrator
Recommendation: That the City Council adopt Resolution No. 2023-70 approving the Community Benefit Agreement by and between the City of Guadalupe, a municipal corporation of the State of California (“City”) and Element 7 Guadalupe LLC, dba Element 7, a California corporation (“Operator”), located at 859 Guadalupe Street, Guadalupe, CA 93434 (the “Site”).
13. Status of 866 Guadalupe Street Code Compliance Case.
Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council accept a report concerning the status of compliance efforts by the responsible parties with respect to a nuisance abatement order.
14. FUTURE AGENDA ITEMS
15. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
16. ADJOURNMENT TO CLOSED SESSION MEETING
August 22, 2023 City of Guadalupe Council Meeting Agenda Page 4 of 5
17. CLOSED SESSION AGENDA
Public Employee Performance Evaluation
(Subdivision (b) of Gov. Code Section 54957)
Title: Director of Public Safety
Public Employee Performance Evaluation
(Subdivision (b) of Gov. Code Section 54957)
Title: City Attorney
Conference with Labor Negotiators
(Subdivision (a) of Gov. Code Section 54957.6)
Agency designated representatives: City Administrator and Human Resources Manager Employee organizations: Service Employees International Union (SEIU), Local 620; Guadalupe Police Officers Association (POA); International Association of Fire Fighters (IAFF), Local 4403.
18. ADJOURNMENT TO OPEN SESSION MEETING
19. CLOSED SESSION ANNOUNCEMENTS
20. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 17th day of August 2023.
______________________________
Todd Bodem, City Administrator
Todd Bodem
August 22, 2023 City of Guadalupe Council Meeting Agenda Page 5 of 5
PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, September 12, 2023, at 6:00 pm / Regular Meeting Approval of Owner’s Agreement to Construct and Maintain Private Drainage Improvements for Water Quality
Public Works Department Consent Calendar
Investment Policy FY 23-24 Finance Department Consent Calendar Mechanics Bank Money Market Account Finance Department Consent Calendar Community Benefit Agreement with SLOCAL Roots
Management LLC dba Root One
Administration Dept. Regular Business
Joint Use Agreement with School District Recreation & Parks Dept. Regular Business Tuesday, September 26, 2023, at 6:00 pm / Regular Meeting Tuesday, October 10, 2023, at 6:00 pm / Regular Meeting Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Gift Policy City Attorney New Business
Benefit for Unrepresented Employees Human Resources New Business State of City Report Admin Department New Business
Facility Use Agreement with Allan Hancock
College
Recreation & Parks
Dept.
New Business
Tesla electric vehicle charging station in
Guadalupe – City Guidance
Admin Department
Agenda Item No. 6B
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of August 22, 2023
Prepared by: � Approved by:
Veronica Fabian Todd Bodem
Finance Account Clerk
Janice Davis
Finance Director City Administrator
SUBJECT:
RECOMMENDATION:
Payment of warrants for the period ending August 14, 2023, to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.
That the City Council review and approved the listing of hand checks and warrants to be paid on August 23, 2023.
BACKGROUND:
Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify'' on the warrant listing.
1 8/16/2023 3:26:07 PM Page 1 of 32
Payable Register
City of Guadalupe Payable Detail by Vendor Number
Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: AMA02 - AMAZON BUSINESS Vendor Total: 2,214.81
7/26/2023 7/26/2023 7/26/2023
P&R-ACCT#:A19RD4DAF93AUQ ARPA Warr Bank Acct - Warrants Bank Account
RECREATIONAL FUNDS
11Q9-QXV3-KCCH Invoice 7/26/2023 30.42 0.00 0.00 0.00 30.42 No
0.00 0.00
Units
P&R-ACCT#:A19RD4DAF93AUQ 0.00
Item Description
30.42 Price Amount Tax
0.00 30.42
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 30.42 100.00%
7/26/2023 7/26/2023 7/26/2023
P&R-ACCT#:A19RD4DAF93AUQ ARPA Warr Bank Acct - Warrants Bank Account
RECREATIONAL FUNDS
13P9-3FNP-L3XY Invoice 7/26/2023 88.26 0.00 0.00 0.00 88.26 No
0.00 0.00
Units
P&R-ACCT#:A19RD4DAF93AUQ 0.00
Item Description
88.26 Price Amount Tax
0.00 88.26
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 88.26 100.00%
8/14/2023 8/14/2023 8/14/2023
FINANCE-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 141H-QXCM-4KKF Invoice 8/14/2023 215.28 0.00 0.00 0.00 215.28 No
0.00 0.00
Units
MOVING BOXES,PAPER 0.00
PLATES,WIPES,FORKS,CUPS
Item Description
215.28
Price Amount Tax
0.00 215.28
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 215.28 100.00%
7/28/2023 7/28/2023 7/28/2023
FIRE-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1631-MPJL-XDJG Invoice 7/28/2023 354.25 0.00 0.00 0.00 354.25 No
0.00 0.00
Units
LAUNDRY DETERGENT,PINE SOL,DURACELL 0.00
BATTERIES...
Item Description
213.18
Price Amount Tax
0.00 213.18
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1200 Office Supplies & Postage 213.18 100.00%
0.00 0.00
Units
LAUNDRY DETERGENT,PINE SOL,DURACELL 0.00
BATTERIES...
Item Description
141.07
Price Amount Tax
0.00 141.07
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 141.07 100.00%
7/20/2023 7/20/2023 7/20/2023
P&R-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 199J-FVJK-J6G9 Invoice 7/20/2023 468.94 0.00 0.00 0.00 468.94 No
2 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 2 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
2 YEAR GENERAL PROTECTION,PA SYSTEM 0.00
MIXER
Item Description
468.94
Price Amount Tax
0.00 468.94
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 468.94 100.00%
8/11/2023 8/11/2023 8/11/2023
FINANCE-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1G1T-1R7G-NXRN Invoice 8/11/2023 278.39 0.00 0.00 0.00 278.39 No
0.00 0.00
Units
SCANNER 0.00
Item Description
278.39
Price Amount Tax
0.00 278.39
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1501 Equipment < or = $5000 278.39 100.00%
7/30/2023 7/30/2023 7/30/2023
PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1JTV-P749-77PD Invoice 7/30/2023 94.59 0.00 0.00 0.00 94.59 No
0.00 0.00
Units
SANDISK 1TB EXTREME PORTABLE SSD 0.00
Item Description
94.59 Price Amount Tax
0.00 94.59
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 94.59 100.00%
8/7/2023 8/7/2023 8/7/2023
FINANCE-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1MDH-QTDF-QGHM Invoice 8/7/2023 226.88 0.00 0.00 0.00 226.88 No
0.00 0.00
Units
POST ITS,WORKBENCH 0.00
Item Description
15.27 Price Amount Tax
0.00 15.27
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 15.27 100.00%
0.00 0.00
Units
POST ITS,WORKBENCH 0.00
Item Description
211.61
Price Amount Tax
0.00 211.61
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1501 Equipment < or = $5000 211.61 100.00%
8/9/2023 8/9/2023 8/9/2023
ADM-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1R9W-CFDP-97HJ Invoice 8/9/2023 81.39 0.00 0.00 0.00 81.39 No
0.00 0.00
Units
ADM-OFFICE SUPPLIES- ADMIN DEPT 0.00
Item Description
81.39 Price Amount Tax
0.00 81.39
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 81.39 100.00%
7/20/2023 7/20/2023 7/20/2023
P&R-ACCT#:A19RD4DAF93AUQ ARPA Warr Bank Acct - Warrants Bank Account
RECREATIONAL FUNDS
1RPN-M13W-HK3P Invoice 7/20/2023 250.48 0.00 0.00 0.00 250.48 No
0.00 0.00
Units
17'' PLATE,17'' TROPHY 0.00
Item Description
250.48
Price Amount Tax
0.00 250.48
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 250.48 100.00%
3 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 3 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
7/31/2023 7/31/2023 7/31/2023
FINANCE- ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1W1V-XDP1-GLFT Invoice 7/31/2023 56.50 0.00 0.00 0.00 56.50 No
0.00 0.00
Units
BOOK TABS FOR ANNATATING, BINDER 0.00
CLIPS, POST ITS
Item Description
56.50 Price Amount Tax
0.00 56.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 56.50 100.00%
8/14/2023 8/14/2023 8/14/2023
FINANCE- ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1YDK-N161-4C6R Invoice 8/14/2023 69.43 0.00 0.00 0.00 69.43 No
0.00 0.00
Units
RETURN CLOCK SIGN,GAS DUSTER, CEILING 0.00
HOOK
Item Description
69.43 Price Amount Tax
0.00 69.43
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 69.43 100.00%
Vendor: ARA01 - ARAMARK UNIFORM SERVICES Vendor Total: 435.96 7/17/2023 7/17/2023 7/17/2023
P&R-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020336171 Invoice 7/17/2023 118.31 0.00 0.00 0.00 118.31 No
0.00 0.00
Units
P&R-ACCT#:170454000 UNIFORM SERVICE 0.00
Item Description
118.31
Price Amount Tax
0.00 118.31
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 118.31 100.00%
7/31/2023 7/31/2023 7/31/2023
WATER-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020346900 Invoice 7/31/2023 17.06 0.00 0.00 0.00 17.06 No
0.00 0.00
Units
WATER-ACCT#:170454000 UNIFORM 0.00
SERVICE
Item Description
17.06 Price Amount Tax
0.00 17.06
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 17.06 100.00%
7/31/2023 7/31/2023 7/31/2023
P&R-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020346902 Invoice 7/31/2023 73.55 0.00 0.00 0.00 73.55 No
0.00 0.00
Units
P&R-ACCT#:170454000 UNIFORM SERVICE 0.00
Item Description
73.55 Price Amount Tax
0.00 73.55
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 73.55 100.00%
7/31/2023 7/31/2023 7/31/2023
PW- ACCT#:170454000 - STREETS-UNIFORM Warr Bank Acct - Warrants Bank Account
SERVICE
5020346903 Invoice 7/31/2023 11.88 0.00 0.00 0.00 11.88 No
0.00 0.00
Units
PW-STREETS-UNIFORM SERVICE 0.00
Item Description
1.18 Price Amount Tax
0.00 1.18
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 1.18 100.00%
4 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 4 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
PW-STREETS-UNIFORM SERVICE 0.00
Item Description
1.20 Price Amount Tax
0.00 1.20
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 1.20 100.00%
0.00 0.00
Units
PW-STREETS-UNIFORM SERVICE 0.00
Item Description
9.50 Price Amount Tax
0.00 9.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 9.50 100.00%
8/7/2023 8/7/2023 8/7/2023
WATER-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020352325 Invoice 8/7/2023 17.06 0.00 0.00 0.00 17.06
No
0.00 0.00
Units
WATER-ACCT#:170454000 UNIFORM 0.00
SERVICE
Item Description
17.06 Price Amount Tax
0.00 17.06
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 17.06 100.00%
8/7/2023 8/7/2023 8/7/2023
P&R-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020352327 Invoice 8/7/2023 73.55 0.00 0.00 0.00 73.55
No
0.00 0.00
Units
P&R-ACCT#:170454000 UNIFORM SERVICE 0.00
Item Description
73.55 Price Amount Tax
0.00 73.55
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 73.55 100.00%
8/7/2023 8/7/2023 8/7/2023
PW-STREEETS-UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020352328 Invoice 8/7/2023 11.88 0.00 0.00 0.00 11.88
No
0.00 0.00
Units
PW-STREEETS-UNIFORM SERVICE 0.00
Item Description
1.18 Price Amount Tax
0.00 1.18
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 1.18 100.00%
0.00 0.00
Units
PW-STREEETS-UNIFORM SERVICE 0.00
Item Description
1.20 Price Amount Tax
0.00 1.20
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 1.20 100.00%
0.00 0.00
Units
PW-STREEETS-UNIFORM SERVICE 0.00
Item Description
9.50 Price Amount Tax
0.00 9.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 9.50 100.00%
8/7/2023 8/7/2023 8/7/2023
PD-ACCT#:792232905 MAT NYLON RUBBER, Warr Bank Acct - Warrants Bank Account SML BATH 6LB
5020352329 Invoice 8/7/2023 112.67 0.00 0.00 0.00 112.67 No
5 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 5 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
PD-ACCT#:792232905 MAT NYLON 0.00
RUBBER, SML BATH 6LB
Item Description
112.67
Price Amount Tax
0.00 112.67
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 112.67 100.00%
Vendor: ARC01 - ARCLIGHT MEDIA Vendor Total: 2,245.00
7/25/2023 7/25/2023 7/25/2023
ADM-WEBSITE MAINTENANCE-JULY 2023 Warr Bank Acct - Warrants Bank Account 11082 Invoice 7/25/2023 270.00 0.00 0.00 0.00 270.00
No
0.00 0.00
Units
ADM-WEBSITE MAINTENANCE-JULY 2023 0.00
Item Description
270.00
Price Amount Tax
0.00 270.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 270.00 100.00% 7/14/2023 7/14/2023 7/14/2023
ADM-WEBSITE REDESIGN - ARPA FUNDING Warr Bank Acct - Warrants Bank Account 11111 Invoice 7/14/2023 1,975.00 0.00 0.00 0.00 1,975.00 No
0.00 0.00
Units
ADM-WEBSITE REDESIGN - ARPA FUNDING 0.00
Item Description
1,975.00
Price Amount Tax
0.00 1,975.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 1,975.00 100.00% Vendor: BAI01 - BARRY ANINAG INVESTIGATIO Vendor Total: 3,723.25 8/7/2023 8/7/2023 8/7/2023
ADM-CONFIDENTIAL INVESTIFATION Warr Bank Acct - Warrants Bank Account 23-13 Invoice 8/7/2023 3,723.25 0.00 0.00 0.00 3,723.25 No
0.00 0.00
Units
ADM-CONFIDENTIAL INVESTIFATION 0.00
Item Description
3,723.25
Price Amount Tax
0.00 3,723.25
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4110-2150 Professional services 3,723.25 100.00%
Vendor: BOB01 - BOB'S RUBBER STAMPS Vendor Total: 214.78 7/25/2023 7/25/2023 7/25/2023
P&R-BUSINESS CARD - EDWARD SCHUBERT Warr Bank Acct - Warrants Bank Account 4800 Invoice 7/25/2023 107.39 0.00 0.00 0.00 107.39
No
0.00 0.00
Units
P&R-BUSINESS CARD - EDWARD SCHUBERT 0.00
Item Description
107.39
Price Amount Tax
0.00 107.39
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1200 Office Supplies & Postage 107.39 100.00%
8/8/2023 8/8/2023 8/8/2023
ADM-BUSINESS CARDS FOR MAYOR JULIAN Warr Bank Acct - Warrants Bank Account 4863 Invoice 8/8/2023 107.39 0.00 0.00 0.00 107.39
No
0.00 0.00
Units
ADM-BUSINESS CARDS FOR MAYOR JULIAN 0.00
Item Description
107.39
Price Amount Tax
0.00 107.39
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4100-1550 Operating Supplies & Exp. 107.39 100.00%
6 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 6 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: BOD02 - TODD BODEM Vendor Total: 50.00
8/14/2023 8/14/2023 8/14/2023
HR-CHECK REQUEST-CELL PHONE Warr Bank Acct - Warrants Bank Account
REIMBURSEMENT
081423 Invoice 8/14/2023 50.00 0.00 0.00 0.00 50.00
No
0.00 0.00
Units
HR-CHECK REQUEST-CELL PHONE 0.00
REIMBURSEMENT
Item Description
50.00 Price Amount Tax
0.00 50.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 50.00 100.00%
Vendor: BUT01 - TENEAR BUTLER Vendor Total: 50.00
8/14/2023 8/14/2023 8/14/2023
FINANCE/HR-CHECK REQUEST Warr Bank Acct - Warrants Bank Account 081423 Invoice 8/14/2023 50.00 0.00 0.00 0.00 50.00
No
0.00 0.00
Units
FINANCE/HR-PERSONAL CELL PHONE 0.00
REIMBURSEMENT
Item Description
50.00 Price Amount Tax
0.00 50.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 50.00 100.00%
Vendor: CAR09 - CARDMEMBER SERVICE Vendor Total: 750.77 7/25/2023 7/25/2023 7/25/2023
P&R-GROCERY OUTLET-COLOR RUN SUPPLIES- Warr Bank Acct - Warrants Bank Account
ARPA FUNDS
001-4300-1550 Invoice 7/25/2023 39.35 0.00 0.00 0.00 39.35 No
0.00 0.00
Units
P&R-GROCERY OUTLET-COLOR RUN 0.00
SUPPLIES-ARPA FUNDS
Item Description
39.35 Price Amount Tax
0.00 39.35
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 39.35 100.00%
8/16/2023 8/16/2023 8/16/2023
INTEREST Warr Bank Acct - Warrants Bank Account
0029 Invoice 8/16/2023 37.98 0.00 0.00 0.00 37.98
No
0.00 0.00
Units
INTEREST 0.00
Item Description
37.98 Price Amount Tax
0.00 37.98
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-1750 Bank Service Charges 37.98 100.00%
7/24/2023 7/24/2023 7/24/2023
ADM-ACCESSIBE-ADA COMPLIANCE FOR CITY Warr Bank Acct - Warrants Bank Account
WEBSITE
0970A Invoice 7/24/2023 490.00 0.00 0.00 0.00 490.00
No
0.00 0.00
Units
ADM-ACCESSIBE- 0.00
Item Description
490.00
Price Amount Tax
0.00 490.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 490.00 100.00% 7/25/2023 7/25/2023 7/25/2023
DREAMHOSE FEE Warr Bank Acct - Warrants Bank Account
3203 Invoice 7/25/2023 18.99 0.00 0.00 0.00 18.99
No
7 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 7 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
DREAMHOSE FEE 0.00
Item Description
18.99 Price Amount Tax
0.00 18.99
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2150 Professional Services 18.99 100.00%
7/24/2023 7/24/2023 7/24/2023
P&R-WALMART-COLOR RUN SUPPLIES-ARPA Warr Bank Acct - Warrants Bank Account FUNDS
4258 Invoice 7/24/2023 45.00 0.00 0.00 0.00 45.00
No
0.00 0.00
Units
P&R-WALMART-COLOR RUN SUPPLIES- 0.00
ARPA FUNDS
Item Description
45.00 Price Amount Tax
0.00 45.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 45.00 100.00%
7/27/2023 7/27/2023 7/27/2023
P&R-WAL MART-COLOR RUN SUPPLIES-ARPA Warr Bank Acct - Warrants Bank Account FUNDS
5002 Invoice 7/27/2023 98.18 0.00 0.00 0.00 98.18
No
0.00 0.00
Units
P&R-WAL MART-COLOR RUN SUPPLIES- 0.00
ARPA FUNDS
Item Description
98.18 Price Amount Tax
0.00 98.18
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 98.18 100.00%
7/24/2023 7/24/2023 7/24/2023
P&R-HOME DEPOT-COLOR RUN SUPPLIES-ARPA Warr Bank Acct - Warrants Bank Account FUNDS
7515 Invoice 7/24/2023 3.77 0.00 0.00 0.00 3.77
No
0.00 0.00
Units
P&R-HOME DEPOT-COLOR RUN SUPPLIES- 0.00
ARPA FUNDS
Item Description
3.77 Price Amount Tax
0.00 3.77
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2150 Professional Services 3.77 100.00%
7/27/2023 7/27/2023 7/27/2023
P&R-99CENTS STORE-COLOR RUN SUPPLIES- Warr Bank Acct - Warrants Bank Account
ARPA FUNDS
7997 Invoice 7/27/2023 17.50 0.00 0.00 0.00 17.50
No
0.00 0.00
Units
P&R-99CENTS STORE-COLOR RUN 0.00
SUPPLIES-ARPA FUNDS
Item Description
17.50 Price Amount Tax
0.00 17.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 17.50 100.00%
Vendor: CCI01 - CCI OFFICE TECHNOLOGIES Vendor Total: 74.72 8/2/2023 8/2/2023 8/2/2023
FINANCE-ACCT#:CCI0373 - GALSEALS Warr Bank Acct - Warrants Bank Account INST372700 Invoice 8/2/2023 74.72 0.00 0.00 0.00 74.72
No
0.00 0.00
Units
FINANCE-ACCT#:CCI0373 - GALSEALS 0.00
Item Description
37.36 Price Amount Tax
0.00 37.36
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 37.36 100.00%
8 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 8 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
FINANCE-ACCT#:CCI0373 - GALSEALS 0.00
Item Description
37.36 Price Amount Tax
0.00 37.36
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 37.36 100.00%
Vendor: CHA03 - CHARTER COMMUNICATIONS Vendor Total: 1,214.61 7/22/2023 7/22/2023 7/22/2023
FINANCE-ACCT#:8245 10 114 0086046 - 4545 Warr Bank Acct - Warrants Bank Account 10TH ST
0086046072223 Invoice 7/22/2023 124.02 0.00 0.00 0.00 124.02 No
0.00 0.00
Units
FINANCE-ACCT#:8245 10 114 0086046 - 0.00
4545 10TH ST
Item Description
124.02
Price Amount Tax
0.00 124.02
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-1000 Utilities 124.02 100.00%
7/17/2023 7/17/2023 7/17/2023
P&R-ACCT#:8245 10 114 0090972 - 918 OBISPO Warr Bank Acct - Warrants Bank Account -FIBER
0090972071723 Invoice 7/17/2023 962.98 0.00 0.00 0.00 962.98 No
0.00 0.00
Units
P&R-ACCT#:8245 10 114 0090972 - 918 0.00
OBISPO -FIBER
Item Description
962.98
Price Amount Tax
0.00 962.98
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 962.98 100.00%
7/21/2023 7/21/2023 7/21/2023
FINANCE-ACCT#:11916501072123 Warr Bank Acct - Warrants Bank Account 119116501072123 Invoice 7/21/2023 127.61 0.00 0.00 0.00 127.61 No
0.00 0.00
Units
FINANCE-ACCT#:11916501072123 0.00
Item Description
127.61
Price Amount Tax
0.00 127.61
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 127.61 100.00%
Vendor: CIT01 - CITY MOTORS TOWING INC. Vendor Total: 320.00 7/18/2023 7/18/2023 7/18/2023
PD-TRANSFER REF#:6447 TRAILER - 11TH & Warr Bank Acct - Warrants Bank Account
GUAD ST
77653 Invoice 7/18/2023 320.00 0.00 0.00 0.00 320.00
No
0.00 0.00
Units
CASE#23-1844 0.00
Item Description
320.00
Price Amount Tax
0.00 320.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 320.00 100.00%
Vendor: CIT08 - CITY OF GUADALUPE (FINANC Vendor Total: 17,349.33 8/21/2023 8/21/2023 8/21/2023
FINANCE-CITY WATER UTILITY BILLS Warr Bank Acct - Warrants Bank Account 082123 Invoice 8/21/2023 17,349.33 0.00 0.00 0.00 17,349.33 No
0.00 0.00
Units
FINANCE-CITY WATER UTILITY BILLS 0.00
Item Description
3,695.67
Price Amount Tax
0.00 3,695.67
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 3,695.67 100.00%
9 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 9 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
FINANCE-CITY WATER UTILITY BILLS 0.00
Item Description
207.66
Price Amount Tax
0.00 207.66
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1000 Utilities 207.66 100.00%
0.00 0.00
Units
FINANCE-CITY WATER UTILITY BILLS 0.00
Item Description
12,212.06
Price Amount Tax
0.00 12,212.06
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1000 Utilities 12,212.06 100.00%
0.00 0.00
Units
FINANCE-CITY WATER UTILITY BILLS 0.00
Item Description
138.44
Price Amount Tax
0.00 138.44
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1000 Utilities 138.44 100.00%
0.00 0.00
Units
FINANCE-CITY WATER UTILITY BILLS 0.00
Item Description
879.81
Price Amount Tax
0.00 879.81
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 879.81 100.00%
0.00 0.00
Units
FINANCE-CITY WATER UTILITY BILLS 0.00
Item Description
181.08
Price Amount Tax
0.00 181.08
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-1000 Utilities 181.08 100.00%
0.00 0.00
Units
FINANCE-CITY WATER UTILITY BILLS 0.00
Item Description
34.61 Price Amount Tax
0.00 34.61
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 34.61 100.00%
Vendor: CIT09 - CITY OF SANTA BARBARA POL Vendor Total: 194.36 7/1/2023 7/1/2023 7/1/2023
PD-CLETS TAL MESSAE COST PERIOD 2 Warr Bank Acct - Warrants Bank Account IT-00158 Invoice 7/1/2023 194.36 0.00 0.00 0.00 194.36
No
0.00 0.00
Units
PD-CLETS TAL MESSAE COST PERIOD 2 0.00
Item Description
194.36
Price Amount Tax
0.00 194.36
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 194.36 100.00% Vendor: CIT14 - CITY OF SANTA MARIA - FINANCE DIVISION Vendor Total: 1,026.06 7/20/2023 7/20/2023 7/20/2023
PD-ACCT#:04722 - MDC SERVICES JULY 2023 Warr Bank Acct - Warrants Bank Account 93518 Invoice 7/20/2023 1,026.06 0.00 0.00 0.00 1,026.06 No
0.00 0.00
Units
PD-ACCT#:04722 - MDC SERVICES JULY 0.00
2023
Item Description
1,026.06
Price Amount Tax
0.00 1,026.06
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,026.06 100.00% Vendor: CJP01 - CJPIA Vendor Total: 607,721.00
10 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 10 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
5/18/2023 5/18/2023 5/18/2023
FINANCE-ANNUAL CONTRIBUTION 2023-24 Warr Bank Acct - Warrants Bank Account PRIM02158 Invoice 5/18/2023 607,721.00 0.00 0.00 0.00 607,721.00 No
0.00 0.00
Units
FINANCE-ANNUAL CONTRIBUTION 2023-24 0.00
Item Description
607,721.00
Price Amount Tax
0.00 607,721.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-1014 Prepaid-Other 607,721.00 100.00%
Vendor: CLA01 - CLARK PEST CONTROL OF STO Vendor Total: 279.00 6/19/2023 6/19/2023 6/19/2023
FINANCE-PEST AWAY SERVICE - 4545 10TH ST Warr Bank Acct - Warrants Bank Account 33838843 Invoice 6/19/2023 137.00 0.00 0.00 0.00 137.00 No
0.00 0.00
Units
FINANCE-PEST AWAY SERVICE - 4545 10TH 0.00
ST
Item Description
137.00
Price Amount Tax
0.00 137.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 137.00 100.00%
8/7/2023 8/7/2023 8/7/2023
P&R-ACCT#:1472470 - 1025 GUADALUPE Warr Bank Acct - Warrants Bank Account 33839220 Invoice 8/7/2023 142.00 0.00 0.00 0.00 142.00
No
0.00 0.00
Units
PEST AWAY SERVICE 0.00
Item Description
142.00
Price Amount Tax
0.00 142.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 142.00 100.00%
Vendor: CUL01 - CULLIGAN/CENTRAL COAST WA Vendor Total: 150.07 7/31/2023 7/31/2023 7/31/2023
ADM-WATER FOR ADMIN DEPT - JULY 2023 Warr Bank Acct - Warrants Bank Account 101547 Invoice 7/31/2023 31.56 0.00 0.00 0.00 31.56
No
0.00 0.00
Units
ADM-WATER FOR ADMIN DEPT - JULY 2023 0.00
Item Description
31.56 Price Amount Tax
0.00 31.56
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 31.56 100.00%
7/31/2023 7/31/2023 7/31/2023
FINANCE-ACCT#:887737 5 GAL DELIVERY Warr Bank Acct - Warrants Bank Account 101548 Invoice 7/31/2023 48.51 0.00 0.00 0.00 48.51
No
0.00 0.00
Units
FINANCE-ACCT#:887737 5 GAL DELIVERY 0.00
Item Description
48.51 Price Amount Tax
0.00 48.51
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 48.51 100.00%
7/31/2023 7/31/2023 7/31/2023
PD-ACCT#:2469 STONGBASE 9'' TANK RENTAL Warr Bank Acct - Warrants Bank Account 82278 Invoice 7/31/2023 35.00 0.00 0.00 0.00 35.00
No
0.00 0.00
Units
PD-ACCT#:2469 STONGBASE 9'' TANK 0.00
RENTAL
Item Description
35.00 Price Amount Tax
0.00 35.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 35.00 100.00%
11 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 11 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
7/31/2023 7/31/2023 7/31/2023
FIRE-ACCT#:12211 - STONGBASE 9'' TANK Warr Bank Acct - Warrants Bank Account RENTAL
82481 Invoice 7/31/2023 35.00 0.00 0.00 0.00 35.00
No
0.00 0.00
Units
FIRE-ACCT#:12211 0.00
Item Description
35.00 Price Amount Tax
0.00 35.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2150 Professional Services 35.00 100.00%
Vendor: DAV02 - JANICE DAVIS Vendor Total: 50.00
8/14/2023 8/14/2023 8/14/2023
ADM/FINANCE-CHECK REQUEST-CELL Warr Bank Acct - Warrants Bank Account
REIMBURSEMENT
081423 Invoice 8/14/2023 50.00 0.00 0.00 0.00 50.00
No
0.00 0.00
Units
ADM/FINANCE-CHECK REQUEST-CELL 0.00
REIMBURSEMENT
Item Description
50.00 Price Amount Tax
0.00 50.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1300 Business Expense/Training 50.00 100.00%
Vendor: DTS01 - DREAMLAND TREE SERVICE Vendor Total: 4,300.00 7/29/2023 7/29/2023 7/29/2023
PW-LOCATION ALONG OBISPO RD Warr Bank Acct - Warrants Bank Account 001 Invoice 7/29/2023 4,300.00 0.00 0.00 0.00 4,300.00
No
0.00 0.00
Units
VEGETATION TRIMMED, ABOVE FENCE 0.00
Item Description
4,300.00
Price Amount Tax
0.00 4,300.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 4,300.00 100.00%
Vendor: EPS01 - EXCEL PERSONNEL SERVICES, INC Vendor Total: 5,530.79 6/15/2023 6/15/2023 6/15/2023
HR-VICTOR REYNA S.T.HOURS Warr Bank Acct - Warrants Bank Account 4196336 Invoice 6/15/2023 743.69 0.00 0.00 0.00 743.69
No
0.00 0.00
Units
HR-VICTOR REYNA S.T.HOURS 0.00
Item Description
743.69
Price Amount Tax
0.00 743.69
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 743.69 100.00%
6/29/2023 6/29/2023 6/29/2023
HR-VICTOR REYNA S.T.HOURS Warr Bank Acct - Warrants Bank Account 4204843 Invoice 6/29/2023 778.28 0.00 0.00 0.00 778.28
No
0.00 0.00
Units
HR-VICTOR REYNA S.T.HOURS 0.00
Item Description
778.28
Price Amount Tax
0.00 778.28
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 778.28 100.00%
7/6/2023 7/6/2023 7/6/2023
HR-DAMIAN SANCHEZ S.T.HOURS Warr Bank Acct - Warrants Bank Account 4209283 Invoice 7/6/2023 418.19 0.00 0.00 0.00 418.19
No
0.00 0.00
Units
HR-DAMIAN SANCHEZ S.T.HOURS 0.00
Item Description
418.19
Price Amount Tax
0.00 418.19
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 418.19 100.00%
12 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 12 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
7/13/2023 7/13/2023 7/13/2023
HR-DAMIAN SANCHEZ S.T.HOURS Warr Bank Acct - Warrants Bank Account 4213570 Invoice 7/13/2023 1,097.03 0.00 0.00 0.00 1,097.03 No
0.00 0.00
Units
HR-DAMIAN SANCHEZ S.T.HOURS 0.00
Item Description
1,097.03
Price Amount Tax
0.00 1,097.03
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 1,097.03 100.00%
7/20/2023 7/20/2023 7/20/2023
HR-DAMIAN SANCHEZ S.T.HOURS Warr Bank Acct - Warrants Bank Account 4217853 Invoice 7/20/2023 1,385.16 0.00 0.00 0.00 1,385.16 No
0.00 0.00
Units
HR-DAMIAN SANCHEZ S.T.HOURS 0.00
Item Description
1,385.16
Price Amount Tax
0.00 1,385.16
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 1,385.16 100.00%
7/27/2023 7/27/2023 7/27/2023
HR-DAMIAN SANCHEZ - S.T.HOURS Warr Bank Acct - Warrants Bank Account 4222041 Invoice 7/27/2023 1,108.44 0.00 0.00 0.00 1,108.44 No
0.00 0.00
Units
HR-DAMIAN SANCHEZ - S.T.HOURS 0.00
Item Description
1,108.44
Price Amount Tax
0.00 1,108.44
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 1,108.44 100.00%
Vendor: ERE01 - ER ELECTRIC & MECHANICAL Vendor Total: 201.25 8/11/2023 8/11/2023 8/11/2023
WATER-GE 100W 200RPM CHECK AMPERAGE Warr Bank Acct - Warrants Bank Account 1311 Invoice 8/11/2023 201.25 0.00 0.00 0.00 201.25
No
0.00 0.00
Units
WATER-GE 100W 200RPM CHECK 0.00
AMPERAGE
Item Description
201.25
Price Amount Tax
0.00 201.25
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 201.25 100.00%
Vendor: EWI01 - EWING CORP. Vendor Total: 122.74
7/12/2023 7/12/2023 7/12/2023
P&R-ORDER#:16506848 2711APR 3/4 IRRITOL Warr Bank Acct - Warrants Bank Account
ELEC A/S
20035372 Invoice 7/12/2023 122.74 0.00 0.00 0.00 122.74 No
0.00 0.00
Units
P&R-ORDER#:16506848 2711APR 3/4 0.00
IRRITOL ELEC A/S
Item Description
122.74
Price Amount Tax
0.00 122.74
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 122.74 100.00%
Vendor: FRO01 - FRONTIER COMMUNICATIONS Vendor Total: 224.67 8/1/2023 8/1/2023 8/1/2023
P&R-ACCT#:805-343-1451-071975-5 Warr Bank Acct - Warrants Bank Account 082523 Invoice 8/1/2023 224.67 0.00 0.00 0.00 224.67
No
0.00 0.00
Units
P&R-ACCT#:805-343-1451-071975-5 0.00
Item Description
224.67
Price Amount Tax
0.00 224.67
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 224.67 100.00%
13 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 13 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: GUA02 - GUADALUPE HARDWARE COMPAN Vendor Total: 1,085.16 6/14/2023 6/14/2023 6/14/2023
P&R-BUILDING- ENG OIL 2 CYCLE SL 2.60OZ Warr Bank Acct - Warrants Bank Account 1116676 Invoice 6/14/2023 11.93 0.00 0.00 0.00 11.93
No
0.00 0.00
Units
P&R-BUILDING- ENG OIL 2 CYCLE SL 2.60OZ 0.00
Item Description
11.93 Price Amount Tax
0.00 11.93
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1460 Vehicle Maintenance 11.93 100.00%
6/15/2023 6/15/2023 6/15/2023
P&R-BUILDING-ENTRY KNOBS PB 1-3/4'' Warr Bank Acct - Warrants Bank Account 1116801 Invoice 6/15/2023 17.39 0.00 0.00 0.00 17.39
No
0.00 0.00
Units
P&R-BUILDING-ENTRY KNOBS PB 1-3/4'' 0.00
Item Description
17.39 Price Amount Tax
0.00 17.39
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 17.39 100.00%
6/22/2023 6/22/2023 6/22/2023
P&R-SPRAY BOTTLE WHT 32OZ Warr Bank Acct - Warrants Bank Account 1117649 Invoice 6/22/2023 19.55 0.00 0.00 0.00 19.55
No
0.00 0.00
Units
P&R-SPRAY BOTTLE WHT 32OZ 0.00
Item Description
19.55 Price Amount Tax
0.00 19.55
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 19.55 100.00%
6/22/2023 6/22/2023 6/22/2023
P&R- GENERAL KEY (CAR/TRUCK/HOUSE) Warr Bank Acct - Warrants Bank Account 1117668 Invoice 6/22/2023 14.01 0.00 0.00 0.00 14.01
No
0.00 0.00
Units
P&R- GENERAL KEY (CAR/TRUCK/HOUSE) 0.00
Item Description
14.01 Price Amount Tax
0.00 14.01
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 14.01 100.00%
6/23/2023 6/23/2023 6/23/2023
P&R-BUILDING-GORILLA GLUE ORGNL 4OZ Warr Bank Acct - Warrants Bank Account 1117816 Invoice 6/23/2023 16.94 0.00 0.00 0.00 16.94
No
0.00 0.00
Units
P&R-BUILDING-GORILLA GLUE ORGNL 4OZ 0.00
Item Description
16.94 Price Amount Tax
0.00 16.94
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 16.94 100.00%
6/27/2023 6/27/2023 6/27/2023
P&R - BUILDING - PADLOCK 2-1/2/'' SHKL LAM Warr Bank Acct - Warrants Bank Account 1118185 Invoice 6/27/2023 34.78 0.00 0.00 0.00 34.78
No
0.00 0.00
Units
P&R - BUILDING - PADLOCK 2-1/2/'' SHKL 0.00
LAM
Item Description
34.78 Price Amount Tax
0.00 34.78
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 34.78 100.00%
6/27/2023 6/27/2023 6/27/2023
P&R-BUILDING-MASTER LOCK 4-3/8 IN. HX2IN Warr Bank Acct - Warrants Bank Account 1118226 Invoice 6/27/2023 60.88 0.00 0.00 0.00 60.88
No
14 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 14 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
P&R-BUILDING-MASTER LOCK 4-3/8 IN. 0.00
HX2IN
Item Description
60.88 Price Amount Tax
0.00 60.88
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 60.88 100.00%
6/29/2023 6/29/2023 6/29/2023
P&R-FHTX3/4 MIP SWIVEL HOSE ADAPTR Warr Bank Acct - Warrants Bank Account 1118460 Invoice 6/29/2023 4.67 0.00 0.00 0.00 4.67
No
0.00 0.00
Units
P&R-FHTX3/4 MIP SWIVEL HOSE ADAPTR 0.00
Item Description
4.67 Price Amount Tax
0.00 4.67
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 4.67 100.00%
7/24/2023 7/24/2023 7/24/2023
WWTP-VLVBALL FP 600IPS 1/2LF Warr Bank Acct - Warrants Bank Account 1120863 Invoice 7/24/2023 21.71 0.00 0.00 0.00 21.71
No
0.00 0.00
Units
WWTP-VLVBALL FP 600IPS 1/2LF 0.00
Item Description
21.71 Price Amount Tax
0.00 21.71
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 21.71 100.00%
7/25/2023 7/25/2023 7/25/2023
PW-STREETS-QUICK CONNECT 1/4'' M PLUG Warr Bank Acct - Warrants Bank Account 1121074 Invoice 7/25/2023 208.75 0.00 0.00 0.00 208.75
No
0.00 0.00
Units
PW-STREETS-QUICK CONNECT 1/4'' M 0.00
PLUG
Item Description
208.75
Price Amount Tax
0.00 208.75
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 208.75 100.00%
7/25/2023 7/25/2023 7/25/2023
P&R-BUILDING-BRAKE PARTS CLEANER 14OZ Warr Bank Acct - Warrants Bank Account 1121085 Invoice 7/25/2023 8.25 0.00 0.00 0.00 8.25
No
0.00 0.00
Units
P&R-BUILDING-BRAKE PARTS CLEANER 0.00
14OZ
Item Description
8.25 Price Amount Tax
0.00 8.25
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1460 Vehicle Maintenance 8.25 100.00%
7/26/2023 7/26/2023 7/26/2023
P&R-BUILDING- ENG OIL 2 CYCLE SL 2.6OZ Warr Bank Acct - Warrants Bank Account 1121124 Invoice 7/26/2023 26.26 0.00 0.00 0.00 26.26
No
0.00 0.00
Units
P&R-BUILDING- ENG OIL 2 CYCLE SL 2.6OZ 0.00
Item Description
11.08 Price Amount Tax
0.00 11.08
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1460 Vehicle Maintenance 11.08 100.00%
15 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 15 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
P&R-BUILDING- ENG OIL 2 CYCLE SL 2.6OZ 0.00
Item Description
15.18 Price Amount Tax
0.00 15.18
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 15.18 100.00%
7/26/2023 7/26/2023 7/26/2023
PW-STREETS-1X12 GALV NIPPLE Warr Bank Acct - Warrants Bank Account 1121125 Invoice 7/26/2023 234.06 0.00 0.00 0.00 234.06
No
0.00 0.00
Units
PW-STREETS-1X12 GALV NIPPLE 0.00
Item Description
234.06
Price Amount Tax
0.00 234.06
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 234.06 100.00%
7/26/2023 7/26/2023 7/26/2023
PW-STREETS-MORCOFIBER TOWELS YELLOW Warr Bank Acct - Warrants Bank Account 1121190 Invoice 7/26/2023 109.55 0.00 0.00 0.00 109.55
No
0.00 0.00
Units
PW-STREETS-MORCOFIBER TOWELS 0.00
YELLOW
Item Description
109.55
Price Amount Tax
0.00 109.55
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 109.55 100.00%
7/26/2023 7/26/2023 7/26/2023
P&R-BUILDING 7-WAY RV SOCKET Warr Bank Acct - Warrants Bank Account 1121203 Invoice 7/26/2023 8.68 0.00 0.00 0.00 8.68
No
0.00 0.00
Units
P&R-BUILDING 7-WAY RV SOCKET 0.00
Item Description
8.68 Price Amount Tax
0.00 8.68
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 8.68 100.00%
7/26/2023 7/26/2023 7/26/2023
P&R-14'' 50LB UV BLACK CABLE TIES Warr Bank Acct - Warrants Bank Account 1121236 Invoice 7/26/2023 35.60 0.00 0.00 0.00 35.60
No
0.00 0.00
Units
P&R-14'' 50LB UV BLACK CABLE TIES 0.00
Item Description
35.60 Price Amount Tax
0.00 35.60
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 35.60 100.00%
7/27/2023 7/27/2023 7/27/2023
P&R-BUILDING-TAK THIN BLACK POLY - L Warr Bank Acct - Warrants Bank Account 1121283 Invoice 7/27/2023 25.36 0.00 0.00 0.00 25.36
No
0.00 0.00
Units
P&R-BUILDING-TAK THIN BLACK POLY - L 0.00
Item Description
25.36 Price Amount Tax
0.00 25.36
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 25.36 100.00%
7/27/2023 7/27/2023 7/27/2023
WATER - PVC PIPE SAW 13''L Warr Bank Acct - Warrants Bank Account 1121304 Invoice 7/27/2023 21.74 0.00 0.00 0.00 21.74
No
16 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 16 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
WATER - PVC PIPE SAW 13''L 0.00
Item Description
21.74 Price Amount Tax
0.00 21.74
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 21.74 100.00%
7/28/2023 7/28/2023 7/28/2023
P&R-BUILDING-7/16''X2-1/16'' LYNCH PIN-P791 Warr Bank Acct - Warrants Bank Account 1121420 Invoice 7/28/2023 3.21 0.00 0.00 0.00 3.21
No
0.00 0.00
Units
P&R-BUILDING-7/16''X2-1/16'' LYNCH PIN- 0.00
P791
Item Description
3.21 Price Amount Tax
0.00 3.21
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 3.21 100.00%
7/29/2023 7/29/2023 7/29/2023
BUILDING-INVRTED MARKNG PANT 17OZ Warr Bank Acct - Warrants Bank Account 1121538 Invoice 7/29/2023 49.97 0.00 0.00 0.00 49.97
No
0.00 0.00
Units
BUILDING-INVRTED MARKNG PANT 17OZ 0.00
Item Description
49.97 Price Amount Tax
0.00 49.97
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 49.97 100.00%
7/31/2023 7/31/2023 7/31/2023
WATER-12PK YELLOW PAINT MARKER Warr Bank Acct - Warrants Bank Account 1121634 Invoice 7/31/2023 12.16 0.00 0.00 0.00 12.16
No
0.00 0.00
Units
WATER-12PK YELLOW PAINT MARKER 0.00
Item Description
12.16 Price Amount Tax
0.00 12.16
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 12.16 100.00%
7/31/2023 7/31/2023 7/31/2023
PW/WWTP-HD BRASS SHUTOFF DS Warr Bank Acct - Warrants Bank Account 1121645 Invoice 7/31/2023 33.22 0.00 0.00 0.00 33.22
No
0.00 0.00
Units
PW/WWTP-HD BRASS SHUTOFF DS 0.00
Item Description
33.22 Price Amount Tax
0.00 33.22
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 33.22 100.00%
7/31/2023 7/31/2023 7/31/2023
WATER-SAND SPONGE MED/COARSE Warr Bank Acct - Warrants Bank Account 1121656 Invoice 7/31/2023 16.71 0.00 0.00 0.00 16.71
No
0.00 0.00
Units
WATER-SAND SPONGE MED/COARSE 0.00
Item Description
16.71 Price Amount Tax
0.00 16.71
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 16.71 100.00%
7/31/2023 7/31/2023 7/31/2023
PW-STREETS-#12X1 1/2 PAN PHIL S/M/S 18- Warr Bank Acct - Warrants Bank Account 1121738 Invoice 7/31/2023 11.78 0.00 0.00 0.00 11.78
No
17 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 17 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
PW-STREETS-#12X1 1/2 PAN PHIL S/M/S 0.00
18-
Item Description
11.78 Price Amount Tax
0.00 11.78
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 11.78 100.00%
6/15/2023 6/15/2023 6/15/2023
P&R-BUILDING-GENERAL KEY Warr Bank Acct - Warrants Bank Account (CAR/TRUCK/HOUSE)
116827 Invoice 6/15/2023 6.49 0.00 0.00 0.00 6.49
No
0.00 0.00
Units
P&R-BUILDING-GENERAL KEY 0.00
(CAR/TRUCK/HOUSE)
Item Description
6.49 Price Amount Tax
0.00 6.49
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 6.49 100.00%
6/23/2023 6/23/2023 6/23/2023
P&R-BUILDING- GENERAL KEY Warr Bank Acct - Warrants Bank Account (CAR/TRUCK/HOUSE)
117860 Invoice 6/23/2023 12.98 0.00 0.00 0.00 12.98
No
0.00 0.00
Units
P&R-BUILDING- GENERAL KEY 0.00
(CAR/TRUCK/HOUSE)
Item Description
12.98 Price Amount Tax
0.00 12.98
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 12.98 100.00%
6/29/2023 6/29/2023 6/29/2023
P&R-INVERTED MARKING PAINT WHITE Warr Bank Acct - Warrants Bank Account 118428 Invoice 6/29/2023 58.53 0.00 0.00 0.00 58.53
No
0.00 0.00
Units
P&R-INVERTED MARKING PAINT WHITE 0.00
Item Description
58.53 Price Amount Tax
0.00 58.53
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 58.53 100.00%
Vendor: HAR05 - HARRY & KIMIKO MASATANI Vendor Total: 50.00 8/14/2023 8/14/2023 8/14/2023
FINANCE-CHECK REQUEST Warr Bank Acct - Warrants Bank Account 081423 Invoice 8/14/2023 50.00 0.00 0.00 0.00 50.00
No
0.00 0.00
Units
PROPERTY LEASE PAYMENT FOR 0.00
BANDSHELL
Item Description
50.00 Price Amount Tax
0.00 50.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 50.00 100.00%
Vendor: HEA01 - HEALTH SANITATION SERVICE Vendor Total: 176.65 8/1/2023 8/1/2023 8/1/2023
P&R-CUST ID#:26-51796-93007 Warr Bank Acct - Warrants Bank Account 0402546-1082-3 Invoice 8/1/2023 176.65 0.00 0.00 0.00 176.65 No
0.00 0.00
Units
P&R-CUST ID#:26-51796-93007 LEROY 0.00
PARK 4689 11TH
Item Description
176.65
Price Amount Tax
0.00 176.65
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 176.65 100.00%
18 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 18 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: HEN01 - EAGLE ENERGY, INC Vendor Total: 2,607.02 7/15/2023 7/15/2023 7/15/2023
P&R-ACCT#:1228 LOCKOUT:07-30-23 Warr Bank Acct - Warrants Bank Account 201879 Invoice 7/15/2023 206.03 0.00 0.00 0.00 206.03
No
0.00 0.00
Units
JUAN MONTERO 07/11,13,13/23 0.00
Item Description
103.01
Price Amount Tax
0.00 103.01
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1560 Fuel & lubricants 103.01 100.00%
0.00 0.00
Units
JUAN MONTERO 07/11,13,13/23 0.00
Item Description
103.02
Price Amount Tax
0.00 103.02
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1560 Fuel & lubricants 103.02 100.00%
8/10/2023 8/10/2023 8/10/2023
FIRE-ACCT#:1197 LOCKOUT:08-15-23 Warr Bank Acct - Warrants Bank Account 202198 Invoice 8/10/2023 370.86 0.00 0.00 0.00 370.86
No
0.00 0.00
Units
PATRICK SCHMITZ - 07/29/23 0.00
Item Description
60.25 Price Amount Tax
0.00 60.25
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 60.25 100.00%
0.00 0.00
Units
FERNANDO GARCIA - 07/17,17,17,23/23 0.00
Item Description
177.33
Price Amount Tax
0.00 177.33
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 177.33 100.00%
0.00 0.00
Units
GUADALUPE REYES - 07/29/23 0.00
Item Description
85.78 Price Amount Tax
0.00 85.78
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 85.78 100.00%
0.00 0.00
Units
JACOB NUNO - 07/21/23 0.00
Item Description
47.50 Price Amount Tax
0.00 47.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 47.50 100.00%
8/15/2023 8/15/2023 8/15/2023
WATER-ACCT#:1202 LOCKOUT#:08-15-23 Warr Bank Acct - Warrants Bank Account 202200 Invoice 8/15/2023 271.06 0.00 0.00 0.00 271.06
No
0.00 0.00
Units
JOE SAGISI 07/24/23 0.00
Item Description
106.12
Price Amount Tax
0.00 106.12
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 106.12 100.00%
0.00 0.00
Units
JAIME VIDALES 07/25/23 0.00
Item Description
164.94
Price Amount Tax
0.00 164.94
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 164.94 100.00%
19 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 19 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
8/10/2023 8/10/2023 8/10/2023
PW-ACCT#:1208 LOCKOUT#:08-15-23 Warr Bank Acct - Warrants Bank Account 202201 Invoice 8/10/2023 179.31 0.00 0.00 0.00 179.31
No
0.00 0.00
Units
JAMES BATALLA 7/20/23 0.00
Item Description
140.77
Price Amount Tax
0.00 140.77
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 140.77 100.00%
0.00 0.00
Units
RUDY 7/27/23 0.00
Item Description
38.54 Price Amount Tax
0.00 38.54
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 38.54 100.00%
7/31/2023 7/31/2023 7/31/2023
P&R-ACCT#:1228 LOCKOU:08-15-23 Warr Bank Acct - Warrants Bank Account 202210 Invoice 7/31/2023 380.02 0.00 0.00 0.00 380.02
No
0.00 0.00
Units
JUAN MONTERO 07/18,21,25,26,31/23 0.00
Item Description
190.01
Price Amount Tax
0.00 190.01
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1560 Fuel & lubricants 190.01 100.00%
0.00 0.00
Units
JUAN MONTERO 07/18,21,25,26,31/23 0.00
Item Description
190.01
Price Amount Tax
0.00 190.01
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1560 Fuel & lubricants 190.01 100.00%
7/31/2023 7/31/2023 7/31/2023
PD-ACCT#:1280 LOCKOUT#:08-15-23 Warr Bank Acct - Warrants Bank Account 202218 Invoice 7/31/2023 1,199.74 0.00 0.00 0.00 1,199.74 No
0.00 0.00
Units
CARLOS LIMON - 07/18/23 0.00
Item Description
58.91 Price Amount Tax
0.00 58.91
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 58.91 100.00%
0.00 0.00
Units
CARLOS LIMON - 07/18/23 0.00
Item Description
84.42 Price Amount Tax
0.00 84.42
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 84.42 100.00%
0.00 0.00
Units
MICHAEL CASH- 07/16,20,23/23 0.00
Item Description
196.82
Price Amount Tax
0.00 196.82
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 196.82 100.00%
0.00 0.00
Units
OMAR RUIZ - 0.00
07/16,17,22,23,26,27,29,31/23
Item Description
385.31
Price Amount Tax
0.00 385.31
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 385.31 100.00%
20 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 20 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
CHRISTOPHER OROZCO 07/28,31/23 0.00
Item Description
125.67
Price Amount Tax
0.00 125.67
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 125.67 100.00%
0.00 0.00
Units
AIRPORT 2 - 07/16,21,22/23 0.00
Item Description
111.14
Price Amount Tax
0.00 111.14
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 111.14 100.00%
0.00 0.00
Units
MICHAEL KUHBANDER 07/16,20,22,24/23 0.00
Item Description
190.16
Price Amount Tax
0.00 190.16
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 190.16 100.00%
0.00 0.00
Units
JOSUE RAMIREZ - 07/18/23 0.00
Item Description
47.31 Price Amount Tax
0.00 47.31
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 47.31 100.00%
Vendor: ITE01 - ITECH SOLUTIONS Vendor Total: 11,682.32 6/28/2023 6/28/2023 6/28/2023
ADM-COUNCIL CHAMBERS ETHERNET Warr Bank Acct - Warrants Bank Account 12060 Invoice 6/28/2023 870.36 0.00 0.00 0.00 870.36
No
0.00 0.00
Units
ADM-COUNCIL CHAMBERS ETHERNET 0.00
Item Description
870.36
Price Amount Tax
0.00 870.36
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 870.36 100.00% 7/27/2023 7/27/2023 7/27/2023
FINANCE-DELL DOCK, DELL LATITUDE 5000 Warr Bank Acct - Warrants Bank Account 12189 Invoice 7/27/2023 2,277.86 0.00 0.00 0.00 2,277.86 No
0.00 0.00
Units
FINANCE-DELL DOCK, DELL LATITUDE 5000 0.00
Item Description
2,277.86
Price Amount Tax
0.00 2,277.86
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1500 Equipment Replacement 2,277.86 100.00%
9/1/2023 9/1/2023 9/1/2023
ADM-MICROSOFT OFFICE LICENSES - SEP 2023 Warr Bank Acct - Warrants Bank Account 12207 Invoice 9/1/2023 1,874.30 0.00 0.00 0.00 1,874.30 No
0.00 0.00
Units
ADM-MICROSOFT OFFICE LICENSES - SEP 0.00
2023
Item Description
1,874.30
Price Amount Tax
0.00 1,874.30
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 1,874.30 100.00% 9/1/2023 9/1/2023 9/1/2023
ADM-IT SERVICES- SEPT 2023 Warr Bank Acct - Warrants Bank Account 12257 Invoice 9/1/2023 6,259.80 0.00 0.00 0.00 6,259.80 No
21 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 21 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
ADM-IT SERVICES- SEPT 2023 0.00
Item Description
6,259.80
Price Amount Tax
0.00 6,259.80
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 6,259.80 100.00% 8/31/2023 8/31/2023 8/31/2023
ADM-ON-BOARD NEW USER-DWAYNE CHI Warr Bank Acct - Warrants Bank Account 12309 Invoice 8/31/2023 400.00 0.00 0.00 0.00 400.00
No
0.00 0.00
Units
ADM-ON-BOARD NEW USER-DWAYNE CHI 0.00
Item Description
120.00
Price Amount Tax
0.00 120.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 120.00 100.00%
0.00 0.00
Units
ADM-ON-BOARD NEW USER-DWAYNE CHI 0.00
Item Description
120.00
Price Amount Tax
0.00 120.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 120.00 100.00%
0.00 0.00
Units
ADM-ON-BOARD NEW USER-DWAYNE CHI 0.00
Item Description
120.00
Price Amount Tax
0.00 120.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 120.00 100.00%
0.00 0.00
Units
ADM-ON-BOARD NEW USER-DWAYNE CHI 0.00
Item Description
40.00 Price Amount Tax
0.00 40.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2150 Professional Services 40.00 100.00%
Vendor: J&E01 - J&E CLEANING Vendor Total: 346.00
7/31/2023 7/31/2023 7/31/2023
PD-JULY CLEANING SERVICE Warr Bank Acct - Warrants Bank Account 45731 Invoice 7/31/2023 346.00 0.00 0.00 0.00 346.00
No
0.00 0.00
Units
PD-JULY CLEANING SERVICE 0.00
Item Description
346.00
Price Amount Tax
0.00 346.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 346.00 100.00%
Vendor: JAS01 - JAS PACIFIC, INC. Vendor Total: 1,495.00 8/5/2023 8/5/2023 8/5/2023
ADM-PLAN CHECK SERVICES - JULY 2023 Warr Bank Acct - Warrants Bank Account PC6729 Invoice 8/5/2023 1,495.00 0.00 0.00 0.00 1,495.00 No
0.00 0.00
Units
ADM-PLAN CHECK SERVICES - JULY 2023 0.00
Item Description
1,495.00
Price Amount Tax
0.00 1,495.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 1,495.00 100.00%
Vendor: JBM01 - JUAN BRIBIESCA ALCALA Vendor Total: 140.00 22 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 22 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
8/1/2023 8/1/2023 8/1/2023
PD-WASHED AND DETAIL PD DEPT UNITS Warr Bank Acct - Warrants Bank Account 07 Invoice 8/1/2023 140.00 0.00 0.00 0.00 140.00
No
0.00 0.00
Units
UNIT#: 17-01,18-01,15-03,15-02 0.00
Item Description
140.00
Price Amount Tax
0.00 140.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 140.00 100.00%
Vendor: LCW01 - LIEBERT CASSIDY WHITMORE Vendor Total: 807.50 7/31/2023 7/31/2023 7/31/2023
ADM-PERSONNEL LEGAL SERVICES Warr Bank Acct - Warrants Bank Account 247378 Invoice 7/31/2023 807.50 0.00 0.00 0.00 807.50
No
0.00 0.00
Units
ADM-PERSONNEL LEGAL SERVICES 0.00
Item Description
807.50
Price Amount Tax
0.00 807.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4100-2150 Professional services 807.50 100.00%
Vendor: NAP01 - NAPA, RAYS AUTO PARTS Vendor Total: 170.42 8/1/2023 8/1/2023 8/1/2023
P&R-SPARK PLUG WIRE KIT Warr Bank Acct - Warrants Bank Account 631283 Invoice 8/1/2023 170.42 0.00 0.00 0.00 170.42
No
0.00 0.00
Units
P&R-SPARK PLUG WIRE KIT 0.00
Item Description
170.42
Price Amount Tax
0.00 170.42
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1460 Vehicle Maintenance 170.42 100.00%
Vendor: NUN01 - MICHAEL K. NUNLEY & ASSOC Vendor Total: 1,281.00 7/18/2023 7/18/2023 7/18/2023
PW-GUAD WW CONSULTING TITLE 22 Warr Bank Acct - Warrants Bank Account
ENGINEERING REPORT
102885 Invoice 7/18/2023 1,281.00 0.00 0.00 0.00 1,281.00 No
0.00 0.00
Units
PW-GUAD WW CONSULTING TITLE 22 0.00
ENGINEERING REPORT
Item Description
1,281.00
Price Amount Tax
0.00 1,281.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,281.00 100.00%
Vendor: PAC01 - PACIFIC GAS & ELECTRIC Vendor Total: 50,195.55 7/21/2023 7/21/2023 7/21/2023
PW-ACCT#:5398176331-0 Warr Bank Acct - Warrants Bank Account 07212023 Invoice 7/21/2023 925.03 0.00 0.00 0.00 925.03 No
0.00 0.00
Units
PW-ACCT#:5398176331-0 0.00
Item Description
925.03
Price Amount Tax
0.00 925.03
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1000 Utilities 925.03 100.00%
7/24/2023 7/24/2023 7/24/2023
P&R-ACCT#:3472146148-0 Warr Bank Acct - Warrants Bank Account 07242023 Invoice 7/24/2023 1,914.70 0.00 0.00 0.00 1,914.70 No
23 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 23 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
P&R-ACCT#:3472146148-0 0.00
Item Description
1,914.70
Price Amount Tax
0.00 1,914.70
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 1,914.70 100.00%
7/24/2023 7/24/2023 7/24/2023
PW-ACCT#:5783036442-8 Warr Bank Acct - Warrants Bank Account 07242023B Invoice 7/24/2023 5,457.63 0.00 0.00 0.00 5,457.63 No
0.00 0.00
Units
PW-ACCT#:5783036442-8 0.00
Item Description
223.95
Price Amount Tax
0.00 223.95
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 223.95 100.00%
0.00 0.00
Units
PW-ACCT#:5783036442-8 0.00
Item Description
5,233.68
Price Amount Tax
0.00 5,233.68
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1000 Utilities 5,233.68 100.00%
7/26/2023 7/26/2023 7/26/2023
PW-ACCT#:3849410881-4 5125 W MAIN ST Warr Bank Acct - Warrants Bank Account 07262023 Invoice 7/26/2023 3,259.96 0.00 0.00 0.00 3,259.96 No
0.00 0.00
Units
PW-ACCT#:3849410881-4 5125 W MAIN ST 0.00
Item Description
3,259.96
Price Amount Tax
0.00 3,259.96
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 3,259.96 100.00%
7/27/2023 7/27/2023 7/27/2023
PW-ACCT#:5402032064-1 Warr Bank Acct - Warrants Bank Account 07272023 Invoice 7/27/2023 2,313.71 0.00 0.00 0.00 2,313.71 No
0.00 0.00
Units
PW-ACCT#:5402032064-1 0.00
Item Description
2,313.71
Price Amount Tax
0.00 2,313.71
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 2,313.71 100.00%
7/28/2023 7/28/2023 7/28/2023
PW-ACCT#:3472146148-0 Warr Bank Acct - Warrants Bank Account 07282023 Invoice 7/28/2023 21,854.01 0.00 0.00 0.00 21,854.01 No
0.00 0.00
Units
PW-ACCT#:3472146148-0 0.00
Item Description
21,854.01
Price Amount Tax
0.00 21,854.01
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 21,854.01 100.00%
7/31/2023 7/31/2023 7/31/2023
PW-ACCT#:2752777244-9 Warr Bank Acct - Warrants Bank Account 07312023 Invoice 7/31/2023 11,121.08 0.00 0.00 0.00 11,121.08 No
0.00 0.00
Units
PW-ACCT#:2752777244-9 0.00
Item Description
11,121.08
Price Amount Tax
0.00 11,121.08
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1000 Utilities 11,121.08 100.00%
8/1/2023 8/1/2023 8/1/2023
P&R-ACCT#:5398176331-0 Warr Bank Acct - Warrants Bank Account 08012023 Invoice 8/1/2023 2,719.12 0.00 0.00 0.00 2,719.12 No
24 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 24 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
P&R-ACCT#:5398176331-0 0.00
Item Description
2,719.12
Price Amount Tax
0.00 2,719.12
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 2,719.12 100.00%
8/1/2023 8/1/2023 8/1/2023
P&R-ACCT#:3731491075-5 Warr Bank Acct - Warrants Bank Account 08012023A Invoice 8/1/2023 630.31 0.00 0.00 0.00 630.31 No
0.00 0.00
Units
P&R-ACCT#:3731491075-5 0.00
Item Description
630.31
Price Amount Tax
0.00 630.31
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 630.31 100.00%
Vendor: PCL01 - PACIFIC COAST LAND DESIGN INC Vendor Total: 18,958.75 8/9/2023 8/9/2023 8/9/2023
P&R- PROJECT 22-013 GUAD CENTRAL PARK Warr Bank Acct - Warrants Bank Account 22-013-12 Invoice 8/9/2023 18,958.75 0.00 0.00 0.00 18,958.75 No
0.00 0.00
Units
P&R- PROJECT 22-013 GUAD CENTRAL 0.00
PARK
Item Description
18,958.75
Price Amount Tax
0.00 18,958.75
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3053 Central Park (089-201) 18,958.75 100.00%
Vendor: QUI06 - QUINN RENTAL SERVICE INC. Vendor Total: 562.93 7/25/2023 7/25/2023 7/25/2023
P&R-SCICCOR LIFT Warr Bank Acct - Warrants Bank Account 25581101 Invoice 7/25/2023 562.93 0.00 0.00 0.00 562.93 No
0.00 0.00
Units
P&R-SCICCOR LIFT RENTAL 0.00
Item Description
562.93
Price Amount Tax
0.00 562.93
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 562.93 100.00%
Vendor: REY01 - REYNA AUTO REPAIR Vendor Total: 1,473.00 8/8/2023 8/8/2023 8/8/2023
PW-VEH ID#:IFDRF3G63GEB78866 Warr Bank Acct - Warrants Bank Account LIC#:1503276
5150 Invoice 8/8/2023 1,473.00 0.00 0.00 0.00 1,473.00
No
0.00 0.00
Units
FRONT BRAKE ROTORS AND PADS 0.00
Item Description
1,473.00
Price Amount Tax
0.00 1,473.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1460 Vehicle Maintenance 1,473.00 100.00%
Vendor: SAN49 - SANTA MARIA GLASS & MIRRO Vendor Total: 2,272.85 10/24/2022 10/24/2022 10/24/2022
FINANCE-4545 TENTH ST-LABOR AND INSTALL Warr Bank Acct - Warrants Bank Account 57496 Invoice 10/24/2022 1,072.50 0.00 0.00 0.00 1,072.50 No
0.00 0.00
Units
FINANCE-4545 TENTH ST-LABOR AND 0.00
INSTALL
Item Description
1,072.50
Price Amount Tax
0.00 1,072.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 1,072.50 100.00%
25 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 25 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
2/21/2023 2/21/2023 2/21/2023
FINANCE-4545 10TH ST-LABOR AND INSTALL Warr Bank Acct - Warrants Bank Account 57704 Invoice 2/21/2023 558.85 0.00 0.00 0.00 558.85
No
0.00 0.00
Units
FINANCE-4545 10TH ST-LABOR AND 0.00
INSTALL
Item Description
558.85
Price Amount Tax
0.00 558.85
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 558.85 100.00%
3/20/2023 3/20/2023 3/20/2023
FINANCE-4545 10TH ST-LABOR AND INSTALL Warr Bank Acct - Warrants Bank Account 57759 Invoice 3/20/2023 641.50 0.00 0.00 0.00 641.50
No
0.00 0.00
Units
FINANCE-4545 10TH ST-LABOR AND 0.00
INSTALL
Item Description
641.50
Price Amount Tax
0.00 641.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 641.50 100.00%
Vendor: SAT01 - SATCOM GLOBAL FZE Vendor Total: 85.50
8/1/2023 8/1/2023 8/1/2023
FIRE-ACCT#:C11216 IRIDIUM SIM CARD Warr Bank Acct - Warrants Bank Account AS08230136 Invoice 8/1/2023 85.50 0.00 0.00 0.00 85.50
No
0.00 0.00
Units
FIRE-ACCT#:C11216 IRIDIUM SIM CARD 0.00
Item Description
42.75 Price Amount Tax
0.00 42.75
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 42.75 100.00%
0.00 0.00
Units
FIRE-ACCT#:C11216 IRIDIUM SIM CARD 0.00
Item Description
42.75 Price Amount Tax
0.00 42.75
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1150 Communications 42.75 100.00%
Vendor: SBM01 - SANTA BARBARA MUSEUM OF NATURAL HISTORY Vendor Total: 150.00 7/22/2023 7/22/2023 7/22/2023
PW-RECORD SEARCH FOR PROPOSED HWY 1 Warr Bank Acct - Warrants Bank Account
LIFT STATION
3280 Invoice 7/22/2023 150.00 0.00 0.00 0.00 150.00
No
0.00 0.00
Units
PW-RECORD SEARCH FOR PROPOSED HWY 0.00
1 LIFT STATION
Item Description
150.00
Price Amount Tax
0.00 150.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3084 Hwy 1 Lift Station 150.00 100.00%
Vendor: SMO01 - SMOOTH INC. Vendor Total: 62,294.16
7/31/2023 7/31/2023 7/31/2023
ADM-TRANSIT SERVICES - JULY 2023 Warr Bank Acct - Warrants Bank Account 17-2219 Invoice 7/31/2023 44,539.00 0.00 0.00 0.00 44,539.00 No
0.00 0.00
Units
TRANSIT SERVICES 0.00
Item Description
49,280.98
Price Amount Tax
0.00 49,280.98
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2354 Purchased Transportation 49,280.98 100.00% 26 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 26 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
LESS FARES & PASSES 0.00
Item Description
-5,467.20
Price Amount Tax
0.00 -5,467.20
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-3511 Fare Revenues -5,467.20 100.00%
0.00 0.00
Units
BUS SUBSTITUTION 0.00
Item Description
725.22
Price Amount Tax
0.00 725.22
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2200 Equipment Rental 725.22 100.00%
7/31/2023 7/31/2023 7/31/2023
ADM-TRANSIT MAINTENANCE - JULY 2023 Warr Bank Acct - Warrants Bank Account 17-2220 Invoice 7/31/2023 17,755.16 0.00 0.00 0.00 17,755.16 No
0.00 0.00
Units
ADM-TRANSIT MAINTENANCE - JULY 2023 0.00
Item Description
17,755.16
Price Amount Tax
0.00 17,755.16
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1400 Equipment Maintenance 17,755.16 100.00%
Vendor: STA02 - STATEWIDE TRAFFIC SAFETY Vendor Total: 1,140.21 7/27/2023 7/27/2023 7/27/2023
PW-ACCT#:S0188601 INTL 1401 RED FAST DRY Warr Bank Acct - Warrants Bank Account W/B 5G
03022609 Invoice 7/27/2023 282.53 0.00 0.00 0.00 282.53 No
0.00 0.00
Units
PW-ACCT#:S0188601 INTL 1401 RED FAST 0.00
DRY W/B 5G
Item Description
282.53
Price Amount Tax
0.00 282.53
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 282.53 100.00%
8/3/2023 8/3/2023 8/3/2023
PW-18'' CONE DAY ORANGE/BLACK 3LB Warr Bank Acct - Warrants Bank Account 03022627 Invoice 8/3/2023 640.11 0.00 0.00 0.00 640.11
No
0.00 0.00
Units
PW-18'' CONE DAY ORANGE/BLACK 3LB 0.00
Item Description
640.11
Price Amount Tax
0.00 640.11
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 640.11 100.00%
8/3/2023 8/3/2023 8/3/2023
PW-ACCT#:S0188601 - INTL 6201 YELLOW FAST Warr Bank Acct - Warrants Bank Account
DRY W/B
03022628 Invoice 8/3/2023 217.57 0.00 0.00 0.00 217.57
No
0.00 0.00
Units
PW-ACCT#:S0188601 - INTL 6201 YELLOW 0.00
FAST DRY W/B
Item Description
217.57
Price Amount Tax
0.00 217.57
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 217.57 100.00%
Vendor: SUN02 - SUN BADGE CO. Vendor Total: 667.70
3/29/2023 3/29/2023 3/29/2023
PD-REGULAR TWOTONE BADGES W/BOLT Warr Bank Acct - Warrants Bank Account 414769 Invoice 3/29/2023 269.28 0.00 0.00 0.00 269.28
No
27 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 27 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
PD-REGULAR TWOTONE BADGES W/BOLT 0.00
Item Description
269.28
Price Amount Tax
0.00 269.28
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 269.28 100.00%
4/4/2023 4/4/2023 4/4/2023
PD-REGULAR TWO TONED BADGES Warr Bank Acct - Warrants Bank Account 414832 Invoice 4/4/2023 398.42 0.00 0.00 0.00 398.42
No
0.00 0.00
Units
PD-REGULAR TWO TONED BADGES 0.00
Item Description
398.42
Price Amount Tax
0.00 398.42
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 398.42 100.00%
Vendor: TYL01 - TYLER TECHNOLOGIES,INC. Vendor Total: 11,640.50 7/18/2023 7/18/2023 7/18/2023
FINANCE-INCODE HARDWARE & MAINTENANCE Warr Bank Acct - Warrants Bank Account FEES
025-432067 Invoice 7/18/2023 635.66 0.00 0.00 0.00 635.66 No
0.00 0.00
Units
FINANCE-INCODE HARDWARE & 0.00
MAINTENANCE FEES
Item Description
635.66
Price Amount Tax
0.00 635.66
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 635.66 100.00%
7/26/2023 7/26/2023 7/26/2023
FINANCE - CUST#:53962 GRAY BULLIS 07-17-23 Warr Bank Acct - Warrants Bank Account 025-432880 Invoice 7/26/2023 157.50 0.00 0.00 0.00 157.50 No
0.00 0.00
Units
FINANCE - CUST#:53962 GRAY BULLIS 07- 0.00
17-23
Item Description
157.50
Price Amount Tax
0.00 157.50
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3044 Financial Accounting Software (089-1… 089-104-4000 157.50 100.00% 7/28/2023 7/28/2023 7/28/2023
FINANCE-CUST#:53962 INCODE LICENSE & Warr Bank Acct - Warrants Bank Account
MAINT FEES
025-433142 Invoice 7/28/2023 10,427.34 0.00 0.00 0.00 10,427.34 No
0.00 0.00
Units
FINANCE-CUST#:53962 INCODE LICENSE & 0.00
MAINT FEES
Item Description
10,427.34
Price Amount Tax
0.00 10,427.34
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 10,427.34 100.00%
7/31/2023 7/31/2023 7/31/2023
FINANCE-GRAY BULLIS 07-18-23 Warr Bank Acct - Warrants Bank Account 025-433849 Invoice 7/31/2023 420.00 0.00 0.00 0.00 420.00 No
0.00 0.00
Units
FINANCE-GRAY BULLIS 07-18-23 0.00
Item Description
420.00
Price Amount Tax
0.00 420.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3044 Financial Accounting Software (089-1… 089-104-4000 420.00 100.00% Vendor: ULT01 - ULTREX Vendor Total: 852.87
28 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 28 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
7/31/2023 7/31/2023 7/31/2023
ADM-ACCT#:COGL COPIES Warr Bank Acct - Warrants Bank Account 3837687 Invoice 7/31/2023 852.87 0.00 0.00 0.00 852.87
No
0.00 0.00
Units
BUILDING 0.00
Item Description
55.44 Price Amount Tax
0.00 55.44
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1550 Operating Supplies & Exp. 55.44 100.00%
0.00 0.00
Units
POLICE 0.00
Item Description
79.42 Price Amount Tax
0.00 79.42
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 79.42 100.00%
0.00 0.00
Units
FINANCE 0.00
Item Description
199.52
Price Amount Tax
0.00 199.52
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 199.52 100.00%
0.00 0.00
Units
FIRE 0.00
Item Description
38.38 Price Amount Tax
0.00 38.38
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 38.38 100.00%
0.00 0.00
Units
ADMIN & HR 0.00
Item Description
468.37
Price Amount Tax
0.00 468.37
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 468.37 100.00%
0.00 0.00
Units
RECREATION 0.00
Item Description
11.74 Price Amount Tax
0.00 11.74
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 11.74 100.00%
Vendor: VER05 - VERIZON WIRELESS Vendor Total: 325.30
8/14/2023 8/14/2023 8/14/2023
PD-ACCT#:742070155-00001 Warr Bank Acct - Warrants Bank Account 9940282030 Invoice 8/14/2023 325.30 0.00 0.00 0.00 325.30 No
0.00 0.00
Units
COMMUNICATION 0.00
Item Description
325.30
Price Amount Tax
0.00 325.30
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 325.30 100.00%
Vendor: WIL03 - WILLDAN FINANCIAL SERVICE Vendor Total: 3,480.00 8/8/2023 8/8/2023 8/8/2023
PW-CUST#:C49281 Warr Bank Acct - Warrants Bank Account
010-55595 Invoice 8/8/2023 3,480.00 0.00 0.00 0.00 3,480.00 No
29 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 29 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
0.00 0.00
Units
ADM PASADERA LANDSCAPING AND 0.00
LIGHTING
Item Description
3,480.00
Price Amount Tax
0.00 3,480.00
Commodity Shipping Total
NA
Items
0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 3,480.00 100.00%
30 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 30 of 32
Type Count Gross Tax Shipping Total Manual Payment Balance Payable Summary
Discount
Invoice 138 822,383.56 0.00 0.00 0.00 822,383.56 0.00 822,383.56 Grand Total: 822,383.56 0.00 0.00 0.00 822,383.56 0.00 822,383.56 Project Number Account Key Account Name
Project Summary
Project Name Count Amount
089-104 Financial Accounting Softwar… 2 089-104-4000 Total Expenditures 577.50 Project 089-104 Total: 577.50
Grand Total: 577.50
31 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 31 of 32
Account Summary
Account Name Amount
001-1014 Prepaid-Other 607,721.00
001-4100-1550 Operating Supplies & Exp. 107.39
001-4100-2150 Professional services 807.50
001-4105-1200 Office Supplies & Postage 81.39
001-4105-1300 Business Expense/Training 100.00
001-4105-1550 Operating Supplies & Exp. 468.37
001-4105-2150 Professional Services 31.56
001-4110-2150 Professional services 3,723.25
001-4120-1200 Office Supplies & Postage 356.48
001-4120-1300 Business Expense/Training 50.00
001-4120-1500 Equipment Replacement 2,277.86
001-4120-1501 Equipment < or = $5000 490.00
001-4120-1550 Operating Supplies & Exp. 199.52
001-4120-2150 Professional services 11,111.51
001-4140-1750 Bank Service Charges 37.98
001-4140-2150 Professional Services 22.76
001-4140-2151 Information Technology Svs 11,739.46
001-4145-1000 Utilities 8,457.65
001-4145-1150 Communications 1,315.26
001-4145-1460 Vehicle Maintenance 201.68
001-4145-1550 Operating Supplies & Exp. 198.20
001-4145-1560 Fuel & lubricants 293.02
001-4145-2150 Professional Services 972.70
001-4200-1150 Communications 368.05
001-4200-1550 Operating Supplies & Exp. 1,507.71
001-4200-1560 Fuel & lubricants 1,199.74
001-4200-2150 Professional services 287.67
001-4200-2350 Services by other Agencies 1,220.42
001-4220-1150 Communications 42.75
001-4220-1200 Office Supplies & Postage 213.18
001-4220-1550 Operating Supplies & Exp. 179.45
001-4220-1560 Fuels and Lubricants 370.86
001-4220-2150 Professional Services 35.00
001-4300-1000 Utilities 13,137.09
001-4300-1200 Office Supplies & Postage 107.39
001-4300-1550 Operating Supplies & Exp. 1,358.63
001-4300-1560 Fuel & lubricants 293.03
001-4300-2150 Professional services 229.05
001-4405-1550 Operating Supplies & Exp. 55.44
001-4405-2150 Professional Services 1,495.00
Total: 672,865.00
Account Name Amount
010-4420-1000 Utilities 11,121.08
010-4420-1550 Operating Supplies & Exp. 87.97
010-4420-1560 Fuel & lubricants 271.06
010-4420-2150 Professional Services 5,886.16
Total: 17,366.27
Account Name Amount
012-4425-1000 Utilities 28,809.64
012-4425-1550 Operating Supplies & Exp. 70.58
012-4425-2150 Professional Services 1,401.00
Total: 30,281.22
32 Payable Register Packet: APPKT00074 - 08.22.23 BIWEEKLY RUN 8/16/2023 3:26:07 PM Page 32 of 32
Account Summary
Account Name Amount
023-3511 Fare Revenues -5,467.20
023-4461-1400 Equipment Maintenance 17,755.16
023-4461-2150 Professional Services 40.00
023-4461-2200 Equipment Rental 725.22
023-4461-2354 Purchased Transportation 49,280.98
Total: 62,334.16
Account Name Amount
060-4490-1000 Utilities 138.44
Total: 138.44
Account Name Amount
063-4472-1000 Utilities 258.56
063-4472-2150 Professional services 3,480.00
Total: 3,738.56
Account Name Amount
071-4454-1000 Utilities 5,441.34
071-4454-1460 Vehicle Maintenance 1,473.00
071-4454-1550 Operating Supplies & Exp. 1,726.06
071-4454-1560 Fuels & Lubricants 179.31
071-4454-2150 Professional Services 4,439.00
Total: 13,258.71
Account Name Amount
079-4542-1000 Utilities 181.08
Total: 181.08
Account Name Amount
089-4444-3044 Financial Accounting Software (089-104) 577.50 089-4444-3053 Central Park (089-201) 18,958.75
089-4444-3084 Hwy 1 Lift Station 150.00
Total: 19,686.25
Account Name Amount
107-4018-1000 Utilities 124.02
107-4018-2150 Profl Services 2,409.85
Total: 2,533.87
33 Prepared l::Jy:
Agenda Item No. 6B
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of August 22, 2023
Approved by:
Veronica Fabian
Finance Account Clerk
Janice Davis
Finance Director
Todd Bodem
City Administrator
SUBJECT:
RECOMMENDATION:
Payment of warrants for the period ending July 31, 2023, to be ratified for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.
That the City Council review and ratified the listing of hand checks and warrants to be paid on August 09, 2023.
BACKGROUND:
Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
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46 August 8, 2023 City of Guadalupe Council Meeting Minutes Page 1 of 11
MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, August 8, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
1. ROLL CALL:
Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.
Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. CM Lizalde was absent with all other members present. (Note: The abbreviation, “CM”, for “Council Member” will be used in these minutes.)
2. PLEDGE OF ALLEGIANCE
3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.
CM Costa, Jr said, “I’d like to say ‘thank you’ to Rudy Gutierrez and Juan Esparza for being out there yesterday at the car crash by the school. They set cones out to close out the area. On Facebook, it said that nobody was doing anything. But those two gentlemen heard it, saw it, went over and put cones out quickly. I want people to know that something was being done.” Mr. Bodem said that there was another car accident coming into town that they addressed later that day after that. There were two (2) situations where they stepped up.”
Mayor Julian said, “Since you’re praising them on that, they’re doing an excellent job. Both the Juans, Eddie and Rudy are trying to catch up on things that are needed in Parks & Recreation & Public Works.” CM Costa, Jr. added, “So thank you to our staff out there for showing up.” The mayor said, “So, there’s also lot to say about PD. Let’s not forget Chief and the group. Power’s back on…all’s good.”
CM Hernandez said, “Condolences to the family of Ramirez family. I went to high school with David, and he, unfortunately, recently lost his wife to cancer.”
4. AGENDA REVIEW
There were no changes to the agenda.
5. COMMUNITY PARTICIPATION FORUM
Agenda Item No. 6C
August 8, 2023 City of Guadalupe Council Meeting Minutes Page 2 of 11 Request to Speak
Mr. George Alvarez: I just want to thank the City Council for their quick action in responding to my concerns about the downtown area, where they painted the red lines where it needed to be done. I was shocked it happened so quickly. We’re not famous for doing stuff like that but I’m glad you guys did that. It’s your city…it’s my city. We don’t want black eyes with people driving through saying that this town doesn’t have its act together.
Also, there’s a serious concern and a potential problem for the City. You’ll notice that if you drive through town, before the bridge to the right where there’s the rodeo grounds, there’s a mobile unit there for quite a while now, permanently stationed there. All of a sudden, there’s a unit that used to go on top of a pickup, a camper that was removed from Olivera Street…now placed there. How the man did it, I don’t know, but it’s there. That’s near, maybe CalTrans property.
Here’s the problem I see down the road. As you’re all aware of, people who have camper units and are homeless, will find an area to park. That could be the beginning of having at least 5-10 units there if you don’t nip it in the bud now. Once they’re in there, they can play the 72-hour game of just moving it a little bit. If you pay attention, in Santa Maria on certain streets, there are a bunch of campers out there. Lompoc is inundated with campers, and they have a problem with the homeless.
We have the potential of finding out what we can do before it gets to this point. Unfortunately, we don’t have the ACLU to help us out. People are coming in because of civil liberties. That’s the dangerous aspect of dealing with the homeless. We don’t know who they are…what issues they have…what histories they have. And it’s an open book situation, and it’s sad. I just want to bring that to your attention. Thank you.
Mayor Julian said, “Santa Maria had the same problem. That’s CalTrans property there. But here, it’s County property. So, a call into Steve Lavagnino is needed to say we have some issues. Chief, you probably know who the owner of the camper is. Thank you, George.” A letter was sent in by the Guadalupe Business Association and reads as follows:
Mike Lew, P.E. District 5 Project Manager August 8, 2023 2885 S. Higuera St.
SanLuis Obispo, CA 93401
Subject Project 05-1E030-0513000026: Guadalupe Street ADA Project/Streets Dear Mr. Lew,
This letter is written on behalf of the membership, Board of Directors of the Guadalupe Business Association, as well as members of the general public in attendance [at] our meeting of August 7th, 2023; we are located in the City of Guadalupe and are writing this letter to re-emphasize and reiterate concerns of a number of business owners and city residents. These concerns were initially shared this past December and January. In our meeting last night, one of our business members August 8, 2023 City of Guadalupe Council Meeting Minutes Page 3 of 11 shared a discussion they had with one of the CalTrans survey team and it was indicated in that conversation that many of the concerns that we had previously indicated were not being addressed OR simply ignored. Additionally, previous dialog with our prior City Engineer and Public Works director indicated that there would be a public dialog possibly in the form of a zoom or a town-hall style meeting to inform residents of the Guadalupe Street ADA project. To our knowledge, that has not happened.
As stated last year, we would like to continue our support of a few different but critical components of the Guadalupe St/Highway 1 ADA project.
We continue to support the City of Guadalupe 2020 Short Range Transit Plan and the 2018 State Rail Plan, both of which advocate improving connections with multiple transit options which only serves to better support the mobility of many of our citizens. We support the installation of a bus bay/curb inset in front of the Amtrak Station, so that two bus routes can safely meet simultaneously at this location. Furthermore, we support the removal of the mid-block bulbouts along Guadalupe Street.
These bulbouts do not meet their intended goal of calming traffic or facilitating safe pedestrian travel. Instead, we would support alternative bulbouts at intersections with stop signs and areas of regular pedestrian crossing (such as at the road angle change between 8th and 9th Streets).
Additionally, lost parking spaces for businesses along our main thoroughfare hurts the economic development and redevelopment of our downtown corridor. In a time where our largest tourism draw – the Guadalupe Dunes – is now inaccessible due to storm damage, making our downtown less appealing to visitors for a lack of parking and access will have a negative effect on the city’s economy.
We do continue to support the pedestrian & student safety along Guadalupe Street. The addition of a 4-way stop at Guadalupe Street and 9th Street, in addition to a 3-way stop at Guadalupe & Olivera Streets would aid pedestrian flow/safety in these areas as it did when implemented at Guadalupe & 11th Streets. We also support including rapid rectangular flashing beacons (RRFB) to all stop sign areas and would appreciate the consideration of other pedestrian safety elements like in ground lighting through the cross walks. When our streets get foggy, this can greatly increase the safety for those crossing, especially our students crossing early in the morning.
Third area of support is to get our electrical utilities undergrounded by Guadalupe Street, south of Olivera Street, along with conduit along Guadalupe Street to support the Broadband connectivity of our town. Implementing this will aid us in our push to bring reliable, high-speed, stable internet throughout or town, improving Guadalupe’s resiliency, economy, education, healthcare, and helping to reach the State’s well publicized Digital Equity goals.
The Fourth area of support is for the alterations of landscaping along Guadalupe Street to bring in energy-efficient streetlights that truly capture the historic character of our Downtown that we are working hard to preserve and restore. Better lighting standards will encourage pedestrian use and improve safety by reducing darkened areas and illuminating business storefronts and signage. As an example, Shell Beach has beautiful light standards with fixtures that hang over both sidewalk and street giving the street a warm and inviting look; the ability to connect to power at the top of the light standards would improve efficiency towards the City’s beautification work as well. In addition, we support an improved treescape. The existing trees have small canopies, limiting their effectiveness at reducing the urban heat island effect and by not providing any meaningful shade for August 8, 2023 City of Guadalupe Council Meeting Minutes Page 4 of 11 pedestrians. This item is specifically mentioned in the City’s 2020 Mobility and Revitalization Study.
Trees planted with a minimum well of 6 feet on all sides and 5 feet deep encourages adequate size for a continuous, verdant shade canopy for pedestrians.
Finally, we support reducing the speed limit from 30 mph down to 25 mph along Guadalupe Street.
Please understand, with all due respect, while supportive of the end goals, we do have a general opposition to a plan that does not fulfill the changes to the project that have previously been proposed by the City of Guadalupe and its constituents – both business and residents – to CalTrans.
Sincerely,
Garret Matsuura, President, GBA Brooks Van Wingerden, Co-Owner Guadalupe Belinda Popovich, Vice President, GBA Social club
Lupe Alvarez, Vice President, Sponsorships, GBA Ernesto Valle, Owner, Lobo Butcher Shop Melanie Backer, Secretary, GBA Pablo Ramos, Owner, 805 Concerts Judy Wilson, Treasurer, GBA
Jeff Railsback, 3CE – Central Coast Community Energy
Juan Pablo Cal y Mayor, Corporate Development Manager,
Omni Design Incorporated
Svyatoslav Popovich, Brazen Fox Fabrication
Erika Weber, Executive Director, Dunes Center
Alexander Jauregui, Principal, McKenzie Middle School
Tirzo Lopez, AFLAC
Stew Jenkins, General Counsel, Andres Realty
Alhan Diaz cc: Todd Bodem Guadalupe City Council
6. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending July 31, 2023.
C. Approve the Minutes of the City Council regular meeting of July 25, 2023.
D. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Planning Department report for July 2023
2. Building Department report for July 2023
No items were pulled. Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to approve the full Consent Calendar. 4-0 Absent: 1 Lizalde Motion passed.
August 8, 2023 City of Guadalupe Council Meeting Minutes Page 5 of 11
7. CITY ADMINISTRATOR REPORT: (Information Only)
Mr. Bodem gave the following report: Dayanira Cruz, Engineer Technician, is currently working on the NEPA (National Environmental Policy Act) for the CDBG grant for Highway 1 (tribal letters for Le Roy Park). She’s also invoicing for the department and trying to set up inspections for grease traps/interceptors with the Wallace Group which she will be shadowing.
Dayanira is also organizing how to send out educational information to residents regarding grease disposal related to the FOG (Fats, Oils and Grease) program that we are implementing. She is doing some quality control on the ArcGIS for the Urban Forestry grant. She will be spending more time continuing to do an inventory of the City’s trees once Dwayne Chisam, Interim Public Works Director/City Engineer, returns.
Other things she’s involved in are setting up meetings for anything related to public works, which could be for 303 Obispo Street, Central Park, the electric bus, the elevated tank painting project, Pioneer Street lift station, Le Roy Park, etc. Mr. Chisam, who was recently hired, will undertake those meetings over time.
Hannah Sanchez, Josue Meraz and I were on the team that won (softball).
Ms. Sanchez, Recreation Manager, has given her notice that she is resigning. She plans to stay until October/November. She is leaving for personal reasons…she loved working here and may be moving out of the area.
8. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) Chief Cash said there was nothing further to add to his written report but did ask if there were any questions. There were none.
REGULAR BUSINESS
9. Tesla electric vehicle charging station in Guadalupe – City Guidance.
Written report: Todd Bodem, City Administrator
Recommendation: That the City Council direct staff on the installation of a Tesla electric vehicle charging station at the Veterans Memorial Plaza parking lot located at 884 Guadalupe Street or an alternative location.
Mr. Bodem gave a brief background on this item. Earlier this year, he reported to the City Council that Tesla showed interest in developing a Supercharger station, or electric vehicle (EV) fast charging station in the City. Tesla has conducted a thorough review of multiple city locations, evaluating electrical availability, site design and property constraints. The Veterans Memoria Plaza (downtown parking lot) has been identified by Tesla as the preferred location for installing the EV charging station.
August 8, 2023 City of Guadalupe Council Meeting Minutes Page 6 of 11 Other sites had been looked at for these stations, such as the former Far Western Building (now owned by the Dunes Center), Pasadera commercial property, and the former Al’s Union parking lot.
They typically go with private property, but there seems to be more partnerships with public property. The downtown parking lot is centrally located. People can park their car, eat/have coffee at a local restaurant, while the car is being charged.
Tesla would like to use the parking lot and would almost like to own the lot. The two (2) events that are held each year there…we’d have to do something else with that. There are currently only two (2) non-Tesla slow EV chargers in Guadalupe, one at the Veterans Memorial Plaza parking lot and the other at the Senior Center. There would be 15 supercharging stations which cars can only park if charging. There would also be 12 slow charging stations that would allow for non-EV parking.
Mr. Bodem then cited the various options for the City Council to consider: 1) pursue agreement with Tesla for use of Veterans Memorial Plaza parking lot; 2) direct staff to pursue other potential locations; 3) decide not to pursue EV charging stations in the City now, or 4) let Tesla pursue stations on private ventures within the City.
Mayor Julian asked, “Tesla says the lot can’t be shut down?” Mr. Bodem said, “Yes, Tesla needs it open 24/7, year-round. For the vehicles…they have to know if they come to town that the stations are open.” The mayor then said, “So, that’s 24/7, 365?” Mr. Bodem confirmed that and said that it is a requirement in the agreement that the lot couldn’t be shut down for an event.
Mayor Julian said, “One of the rubs to the businesses is that there is, or should be, a two-hour parking limit along streets for anybody. What I see is a lot of business workers park on the street. If we say that we’re going to implement the two-hour parking, that they have to park in the parking lot, you’re going to have that parking lot full of employees and visitors. For us to say you can’t have any activities there…we have fiestas, Halloween, or any other event, that you can’t close it down to these events…this is our only area in the middle of town, unless the Dunes Center wanted to do put this over on that side which I don’t think is really in the game…” CM Robles said, “I agree with the mayor. Give up complete rights of the parking lot for their usage? I think we have two (2) events every year for sure. Not giving any leeway for City activities is a little too much. Don’t like that.”
CM Hernandez asked about the fireworks booth for 4th of July. She said, “That would be a problem if the parking lot couldn’t be used for that purpose.” Mr. Bodem said, “I think it would be a problem.
Maybe look at it…but it probably would interfere.”
The mayor added, “Okay, if Tesla were to say okay to put it there, have your events, and go with that. But to say to us that it has to be open, and you can’t have things like food trucks, or a farmers’ market…if we’re handcuffed by Tesla, then I say no. But if Tesla can work around that, maybe we can consider.” Mr. Bodem responded, “This is what they told me initially. Obviously, I’ll bring it back to them and say these are the concerns of the Council. If you want to pursue this, you can further investigate. If not, they can look somewhere else.” CM Costa, Jr. said, “Would hate to give up our parking lot. It’s a common ground after parades.
People come to the parking lot to raise funds. Yes, it’s good if people have electric vehicles and Teslas August 8, 2023 City of Guadalupe Council Meeting Minutes Page 7 of 11 to come and visit our small town. Allows people to eat here, but to give it up for all that, I can’t see that happening to our community.” CM Hernandez added, “It would be great to continue to pursue other locations since this is really important.”
Mr. Bodem said, “I’m just personally a believer in this. This is the future. Necessity is the mother of invention. This is just setting the stage. If you’re open to it, great. If not, let them pursue other opportunities. I can still ask them if they’re willing to work around events.” Mayor Julian said, “Having EV stations is very important to us, especially on Hwy 1… the new bridge, fixing up Hwy 1 and Hwy 166, opening up the dunes again, and the change that is coming forth with electric vehicles, it's important for us to have it. Just relay that to them. We do want to make sure that we have the ability to do that. If we can work with them on this side, then it’s fine.” Mr. Bodem said that he would contact Tesla again and say that the City still has an interest, but more flexibility is needed by the City regarding our use of the parking lot. They mayor then said, “They must have a footprint on how many stations will make it for them.” Mr. Bodem said they have some sort of calculus and metric on that.” No further action was taken at this time.
CM Hernandez asked, “This brings up another question for me. What are the hours for parking at the Veterans Memorial Park?” Chief Cash said, “There’s two-hour parking between 9:00 a.m. and 6:00 p.m. From 12:00 a.m. to 6:00 a.m., there is no parking in that lot or the business district, between 6th and 12th Streets. The other times are open parking.” CM Hernandez asked if there was signage at the parking lot. Chief Cash confirmed that there was signage posted.
At this point, Mayor Julian asked if anyone in the audience wanted to comment. Mr. Andrew Espinosa came to the podium. He said, “I live at 1032 Guadalupe Street. The area I’m talking about is between 11th & 10th Streets. When they first put up the signs they’re referring to, we were all sort of puzzled. Especially those of us who live in that area. We’re mixed with some residents and some commercial but there really aren’t any commercial buildings there. There’s a gas station, the post office, Dunes Center but really no businesses like downtown. This was brought up several times.
Someone came here to the city and brought it to their attention. I just found out today, after I got a ticket, that they had a permit. I didn’t know that, and I’ve been living there for since the seventies and well, that sign’s been there for I don’t know how long. But the point is…and I’m not arguing about the ticket. The officers were just doing their job. But the argument is, between 11th & 10th Street, that sign…I don’t know why that sign there.” Mayor Julian said, “One of the reasons is for street cleaning.” Mr. Espinosa added that he knows not to park on the street on Fridays, out of consideration, because of the street sweeping.
Mayor Julian then said, “I think there are four (4) permitted spots?” Chief Cash then said, “With the help of the City Attorney, the City Council approved for a limited parking district. It’s only for the three-four parking spaces on the eastside of the street right next to the gas station. Those are the residents that came forward. We didn’t do anything to the westside of the street. The gentleman is 100% correct – there is limited parking, off-street parking, as far as homes in that general area. We might suggest, for discussion, maybe include them in that limited area on the westside of the street with the eastside of the street in front of the Dunes and the little yellow house.” August 8, 2023 City of Guadalupe Council Meeting Minutes Page 8 of 11 Mr. Espinosa said, “The three (3) houses I’m referring to are the ones behind the post office. And there are four (4) more across from the Dunes Center. I can speak for them, too, because they’re in the same boat without parking spots. They all park on the street.” CM Costa, Jr. said, “I know where you live behind the post office. It’s very limited. The post office needs those spots. And I think there is one spot in that parking lot?” Mr. Espinosa said, “There are no parking spots. It’s like asking them if you can park in their driveway. It’s like that. That’s the way they feel about it during work hours.”
Mayor Julian said, “Then let’s talk about it. Bring it back. We’re only talking about the number of spaces that are required.” Chief Cash then said, “I’ll retrieve the report and with the help of the City Attorney, I can look to at least amend, and you’ll have something for discussion. I can submit another staff report to look at all the options there.”
Connie Espinosa, who introduced herself as Mr. Espinosa’s wife, then asked to speak. She said, “While you take the issue up in discussion, and we’re getting tickets, so where are we supposed to park tonight? We have nowhere to park. And the post office is always complaining, and I don’t understand why they’re complaining if we park there at night. We’re all out of there when the post office opens at 9:00 a.m. The post office is barricading the whole parking lot for us to go up there.
We can’t even go there to unload our groceries. I have pictures where they have barricades blocking us. If the ambulance is called, they can’t come through because of the barricades. They’re blocking us. We’re residents. Where are we supposed to park? This morning, we all woke up to tickets for parking on the street. We’ve been parking there for years. They barely put those signs up. They weren’t up there since the seventies. So, tonight, where are we supposed to park without getting tickets? Where do we park while you’re discussing all of this and figure it out? Where are we supposed to park then?”
Chief Cash responded, “We will put a moratorium on any tickets until the item comes back to the City Council. That’s what we did in the previous process until the City Council makes a decision. We won’t be giving any tickets except for notification of street sweeping on Friday mornings. We would appreciate people moving their vehicles to get that done. With the Council’s direction, we would hold tight on everything until it came back.” City Attorney Sinco clarified that this action would not be at the Council’s direction but rather what the Police Department is going to do.
CM Costa, Jr. asked, “So, this will only be for the people between 10th & 11th Streets. Correct? That residential area?’ The response was yes, only that area.
Another resident, Jose (last name unknown) also raised concerns about parking. (He spoke in Spanish and CM Hernandez translated.) He is a neighbor of the Mr. and Ms. Espinosa on the eastside, and his parking issues are the same as theirs. Mayor Julian said we can’t do anything with the post office, but we can from the city-side.
Mr. Espinosa asked to speak again. He said, “Why don’t they put a sign…okay with two-hour parking sign because people use it for the post office. But if they would correct the sign and say like ‘No Parking on Fridays’ because of the street sweeping. Just change the sign between 10th & 11th Streets…that would be good. That way everybody could respect that. There would be new residents.
Change the wordage then. No parking on Fridays.”
August 8, 2023 City of Guadalupe Council Meeting Minutes Page 9 of 11
10. Second Amendment to the Joint Powers Agreement Creating the Central Coast Water Authority.
Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council adopt Resolution No. 2023-68 approving the second amendment to the joint powers agreement creating the Central Coast Water Authority regarding storage of groundwater.
City Attorney Sinco made some initial comments saying, “This is not my expertise…the agreement is but not the subject matter of the agreement which is groundwater banking. You probably know about this, Mr. Mayor, than I do, as would CM Lizalde, being an alternate to the CCWA board.” He then gave a brief background on the agreement and second amendment.
The Joint Powers Agreement created the Central Coast Water Authority (CCWA) which is what we are a part of and where we get our water. The First Amendment of the Agreement was entered into on December 12, 2017. Arguably, this second amendment isn’t technically necessary. There’s a good argument that the CCWA already has this authority. But, basically, to remove any doubt about that, they decided to go ahead and formalize the amendment.
Basically, this is a very smart idea because as we know from drought years, water can be difficult to come by. As we had a beneficial year last year with a lot of water, there aren’t a lot of facilities to save that in drought years. So, that’s what brought this about to start looking into that. It’s a good idea…the staff recommends it. The Second Amendment adds one paragraph to the Agreement. This proposed Amendment to the JPA would make clear that CCWA has the authority to enter into contracts or take any other action to store water in groundwater banks, reservoirs, or any other above- or below-ground infrastructure or facilities used for the short- or long-term storage of water.
This proposed amendment to the JPA is not CEQA required as there isn’t a proposed project.
Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to approved Resolution No. 2023-68 approving the Second Amendment to the Joint Powers Agreement creating the Central Coast Water Authority related to groundwater storage. Roll Call:
Ayes: 4 Absent: 1 Lizalde 4-0 Motion passed.
11. FUTURE AGENDA ITEMS
Mr. Bodem: Move “Food Truck & Special Event Ordinance” from “Unscheduled Items” TO the August 22nd meeting.
No other additions or changes were requested.
12. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Robles: The Bulldogs are in their first week of full contact practice. They finished two (2) weeks of clinic and conditioning. In two (2) weeks, they will be having jamboree and after that will be game time. We’re still in dire need, in the senior division, of coaches. We’re short coaches. If there are any August 8, 2023 City of Guadalupe Council Meeting Minutes Page 10 of 11 fathers out there in Pasadera and want to make an impact, help our youth and mentor some of our kids, step up and contact Enrique Ortiz.
Mr. Bodem asked CM Robles, “How’sthe field there?” CM Robles said, “Do you really want to know? You can walk 5’ and be 4” taller or you can be 3” shorter. Yeah, it’s in bad condition.” Mr. Bodem then said, “A citizen had asked for a dump load of…” CM Robles said, “It’s, it’s in bad condition.” Mr. Bodem asked, “What would it take in your estimation?” Mayor Julian interjected saying, “Around $25,000.” CM Robles said, “Yeah…we have issues with the gophers. That’s the biggest problem.”
CM Hernandez: School starts on Thursday, August 10th. Just a gentle reminder to slow down and watch for the kids crossing the streets. CM Robles added, “Be safe at Mary Buren.” Major Julian: There was a meeting and walk-through with Taylor Farms leaders and owners to discuss Highway 166 and Highway 1 Caltrans projections for renovations from Southern Pacific Railroad, Obispo Street, Flower Street and Pasadera Development. There were concerns with exiting the plant to Hwy 1 and/or Obispo Street. They also invited council members to walk through the plant. That was the first time I walked through that whole place since it was secured and closed down. There was a map that showed an exit that went through and out but there’s no exit.
There is a meeting scheduled with SBCAG, Caltrans, the City and Taylor Farms for a walk-through and issues related to draft renovations. It’s scheduled for Thursday, August 10th, at 9:30 a.m. I appreciate CalTrans meeting because they want to know what’s going on. I mentioned this before…it’s a $31M project. Gotta do it right the first time.
There was a visit, last Friday, by Maria Gallegos Herrera, USDA State Director, and other local USDA staff, to update USDA staff on plans for the $1.7M expansion of Le Roy Park. Ms. Herrera’s card says Davis but she’s from Visalia. They are interested to know what we will be doing with the 2,200 sq. ft. expansion that goes from the gym to the play area. They’re very supportive of what’s going on.
Al Correale, our local point person, was there, and he wants to do a lot for Guadalupe, so we’ll take him up on that.
There’s a zoom meeting with Guadalupe State and Federal legislative update which includes part of what FEMA’s going to do with the river and also Main Street beach. There are some significant requests by Supervisor Lavagnino for FEMA to step in and help…it’s going to be expensive.
We are coordinating with Pasadera management to best support developments related to Caltrans draft highway plans. What’s needed to exit their property.
We know that there are some issues with the Santa Maria Valley Railroad in terms of access. They’re working with the Feds now to see what we can do to get some clearance, in terms of railroad line replacements. That’s all moving forward.
13. ADJOURNMENT TO CLOSED SESSION MEETING
August 8, 2023 City of Guadalupe Council Meeting Minutes Page 11 of 11 Items to be discussed in closed session are: 1) “Conference with Labor Negotiators; 2) “Public Employee Performance Evaluation-Director of Public Safety”, and 3) “Public Employee Performance Evaluation-City Attorney”.
Motion was made by Council Member Costa, Jr and seconded by Council Member Robles to adjourn the meeting to closed session. 4-0 Absent: 1 Lizalde 4-0 Motion passed. The meeting adjourned to closed session at 6:42 p.m.
14. CLOSED SESSION AGENDA
Conference with Labor Negotiators
(Subdivision (a) of Gov. Code Section 54957.6)
Agency designated representatives: City Administrator and Human Resources Manager Employee organizations: Service Employees International Union (SEIU), Local 620; Guadalupe Police Officers Association (POA); International Association of Fire Fighters (IAFF), Local 4403.
Public Employee Performance Evaluation
(Subdivision (b) of Gov. Code Section 54957)
Title: Director of Public Safety
Public Employee Performance Evaluation
(Subdivision (b) of Gov. Code Section 54957)
Title: City Attorney
15. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to adjourn to open session. 4-0 Absent: 1 Lizalde 4-0 Motion passed. Meeting adjourned to open session at 8:02 p.m.
16. CLOSED SESSION ANNOUNCEMENTS
There was “no reportable action”.
17. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to adjourn meeting. 4-0 Absent: 1 Lizalde 4-0 Motion passed. Meeting adjourned at 8:03 p.m.
Prepared by: Approved by:
_______________________________________ ______________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
Agenda Item No. 6D.
GUADALUPE POLICE DEPARTMENT
MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES
TYPE OF CRIMES
REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 00004210
211 PC ROBEBRRY 00000000
242/245 PC ASSAULT 6 6 1 1 25 22 20 18
459 PC BURGLARY 1 0 0 0 12 5 8 4
484/487 PC THEFT 6 0 7 0 20 1 32 3
10851 VC VEH THEFT 2 0 1 1 16 0 14 10
451 PC ARSON 00000010
TOTAL 15 6 9 2 77 30 76 35
PART II: REPORTED CRIMES
REQUEST FOR SERVICE
TOTAL REPORTS TAKEN
TOTAL REQUEST FOR SERVICE
TOTAL ACTIVITY FOR THE MONTH
DOMESTIC VIOLENCE REPORT
TOTAL PROPERTY STOLEN
TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY
OFFENCES
ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 2 1 3 0 21 1 20 1
MISDEMINOR 12 0 12 0 62 3 61 4
TOTAL 14 1 15 0 83 4 81 5
23152(a&b) VC ARREST
WARRANT ARREST
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS MONTH OF JULY 2023
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 92 64 547 508
277 212 1492 1,653
369 276 609 2161
1 1 12 13
$21,082.00 $3,639.00 $33,008.00 $733,335.00
$0.00 $13,000.00 $25.00 $15,900.00
20 7
2 1
2 4
10 11
Agenda Item No. 6E 1a.
GUADALUPE POLICE DEPARTMENT
MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY
TYPE OF NARCOTICS
REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 10002100
MARIJUANA 00000022
PARAPHERNALIA 00220033
TOTAL 10222155
PART V: SPECIAL DATA
OFFICER ASSULTED
INJURY ON DUTY
ADDITIONAL INFORMATION:
STAFFING: 1 POLICE CHIEF FILLED 1 POLICE LIEUTENANT FILLED
2 POLICE SERGEANTS 1 UNFILLED POSITION
2 AIRPORT POLICE OFFICER FILLED
10 POLICE OFFICERS 5 UNFILLED POSITIONS
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED 1 EVIDENCE TECHNIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS 2 UNFILLED
COMMENTS:
MONTH OF JULY 2023
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 2020
1010
Rev: 12/01/2022
GUADALUPE FIRE DEPARTMENT
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CAPTAIN PATRICK SCHMITZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
July 1, 2023 – July 31, 2023
DATE: 08/05/2023
CALLS FOR SERVICE July 2023
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2023-2024)
Year to date
(2022-2023)
Medical 42 36 42 27
Structure Fire 0 0 0 0
Cooking Fire 0 0 0 0
Trash or Rubbish Fire 0 0 0 2
Vehicle Fire 0 0 0 0
Grass/Vegetation Fire 1 0 1 0
Other Fire 0 0 0 0
Motor Vehicle Accidents with Injuries 0 1 0 3
Motor Vehicle Accidents No Injuries 0 0 0 1
Motor Vehicle/Pedestrian Accident 1 0 1 2
Hazardous Materials Spill/Release 0 1 0 1
Hazardous Condition Other 0 1 0 0
Water Problem/Leak 0 0 0 0
Animal Problem 0 0 0 0
Search / Rescue 0 0 0 0
Public Assistance 2 0 2 5
Police Matter/Assistance 1 0 1 0
Illegal Burn 0 0 0 0
Smoke/CO Detector Activation 2 0 2 2
Dispatch and Canceled En-route 2 3 2 3
False Alarm 1 3 1 1
TOTAL 52 45 52 47
Additional Information
STAFFING: 1 Public Safety Director (Police/Fire Chief)
2 Fire Captains 1 Vacant Position
3 Fire Engineers
0 Paid-Call Firefighters 6 Vacant Position
Agenda Item No. 6E 1b.
Rev: 12/01/2022
GUADALUPE FIRE DEPARTMENT
Special Assignments / Coverage:
- Food Distribution (07/06)
- CARE-4-PAWS Clinic (07/09)
- Santa Barbara County Fair EMT Coverage (07/12 through 07/16) - Adult Softball League (07/27)
- Adult Softball League (07/28)
- Guadalupe Color Run (07/29)
- Strike Team Deployment – Bonny Fire (07/29 through 08/01) CODE COMPLIANCE CASES ` July 2023
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2023-2024)
Year to date
(2022-2023)
Business License (GMC 5.04.110) 0 0 0 0
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A, E)) 0 0 0 - Fowl, Livestock, and Wild Animals (GMC 6.04.210) 0 0 0 - Residential Solid Waste Collection (GMC 8.08.070) 0 0 0 - Litter Accumulation (GMC 8.12.020) 3 1 3 0
Burning Garbage Prohibited (GMC 8.12.150) 0 0 0 -
Abatement of Weeds and Rubbish (GMC 8.16.010) 9 21 9 4
Discharge of Illegal Fireworks (GMC 8.24.020) 0 0 0 -
Unlawful Property Nuisance (GMC 8.50.070) 1 0 1 -
Graffiti Abatement (GMC 9.07.060) 0 0 0 -
Parking of Large Vehicles / Trailers (GMC 10.24.190) 0 0 0 - Abandoned Vehicles (GMC 10.36.010) 1 0 1 -
Portable/fixed basketball goals (GMC 10.48.050) 0 0 0 - Address Number (GMC 15.08.020 (505.1)) 14 2 14 4
Illegal Garage Conversion 0 0 0 -
Wall, Fence, or Hedge Requirements (GMC 18.52.121) 4 0 4 - Damage Fence (GMC 18.52.125) 0 0 0 -
Trailers / Mobile Homes as Living Space (GMC 18.56.030) 0 0 0 - Parking on Front Yard Setback (GMC 18.60.040) 9 4 9 -
Landscape Maintenance Required (GMC 18.64.120) 0 0 0 -
Working Without Permits (GMC15.04.020) 0 0 0 0
Complaints (No Violation Found) 0 0 0 0
Apartment Inspections 0 0 0 0
Yearly Business Inspections 0 0 0 15
Other 4 1 4 2
TOTAL 45 29 45 25
Complaints Received 0 0 0 0
Miscellaneous This
Month
Last
Month
Year to Date
(2023-2024)
Year to date
(2022-2023)
Visitors 25 45 25 33
Public Relations 7 2 7 2
School Station Visits 0 0 0 0
GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
JULY 1, 2023 – JULY 31, 2023
DATE: 7/01/2023
CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Parking Prohibited Zoning Clearance Required
(GMC 18.60.040) (D)
0 1 3
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 0 0 3 Fowl, Livestock and Wild Animals (GMC 6.04.210) 0 0 1
Litter Accumulation (GMC 8.12.020) 1 0 3
Abatement of Weeds and Rubbish (GMC 8.16.010) 0 1 6
Unsafe Buildings-Collecting Rent for (GMC 8.40.030) 1 1 3 Unlawful Property Nuisance (GMC 8.50.070) 1 1 5
Graffiti Abatement (GMC 9.07.060) 0 0 0
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 1 3 12 Portable/fixed basketball goals (GMC 10.48.050) 0 0 0
Parking of large vehicles/trailers (GMC 10.24.190) 0 0 1 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 0
Working Without Permits (GMC15.04.020) 2 1 4
Address Number (GMC 15.08.020 (505.1)) 0 0 0
Illegal Garage Conversion (GMC 18.08.120, 18.08.160) 0 0 0 Damage Fence (GMC 18.52.125) 0 0 0
Parking on Front Yard Setback (GMC 18.60.035) 2 2 9
Trailers/Mobile homes as living space (GMC 18.56.030) 0 0 1 Prohibition of illicit discharges (GMC 13.24.050) 1 0 1 Landscape Maintenance Required (GMC 18.64.120) 0 0 2
Discharge of illegal fireworks (GMC 8.24.020) 7 0 7
72hr Parking 0 3 39
Code 60 Citations 0 0 23
TOTAL 16 11 105
Complaints Received 4 4 27
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 1 6 School Visits () 0 0 0
Agenda Item No. 6E. 1c.
HUMAN RESOURCES MONTHLY REPORT
July 2023
RECRUITMENT
Finance 0 Inactive Employees
Finance Clerk opening for one person after City Council approved resolution on 7/25/23.
Posting for position immediately followed with interviews to be conducted sometime in August. Mid-September for target start date.
Police 3 Inactive Employees
There were three Police Officer openings by the end of July. Interviews were conducted, and selection of two candidates were given offers of conditional employment with the GPD. One is expected to start sometime in early Fall with the other candidate being sponsored through the Police Academy, and finish by summertime next year.
Fire 0 Inactive Employees
One Fire Captain resigned in June. Recruitment commenced immediately with closing of accepting applications in mid-July. Interviewing for position is still being conducted. Backfilling Captain position can be as early as late August (If internal candidate is offered position).
Volunteer Paid Call Firefighter position offered to once candidate in Late July. Position to be available for shifts is expected to be late August.
Public Works 1 Inactive Employees (Medical LOA)
Public Works Director / City Engineer – Accepting applications for qualified candidates.
Agenda Item No. 6E. 2
HR Monthly Report – July 2023
Recreation/Facilities 0 Inactive Employees
Building Attendant – One part-time position filled and started on 7/28/23.
Building & Planning 0 Inactive Employees
Associate Planner – Accepting Applications for qualified candidates after candidate accepted conditional offer then counteroffered for a higher salary. That offer was rejected, and proceeded to recruit for other candidates.
WORKERS’ COMPENSATION
One employee was injured on the Job in June, 2023 with restrictions that cannot be reasonably accommodated at this time. Expected injury time to be cleared for full duty is 6-8 weeks.
We are awaiting disability retirement application notification from an employee who completed a reasonable accommodation meeting that we could not accommodate for their work-sustained injuries.
One employee remains out on temporary total disability, and is scheduled for surgery in August. Details and status updates from that surgery will follow later this summer.
RECREATION AND PARKS MONTHLY REPORT
For July 2023
Summary of Rentals/Usage for City Facilities & Parks
FACILITY THIS MONTH THIS MONTH
LAST YEAR
THIS YEARTO-DATE
(FY 22/23)
LAST YEARTO-DATE
(FY 21/22)
Auditorium/Gym 9 17 213 48
O’Connell Park 4 22 67 24
LeRoy Park 4 1 84 1
Senior Center 29 14 314 38
Veterans Memorial
Plaza
3 4 11 8
Council Chambers 13 4 107 35
Central Park 0 0 0 0
Veterans Hall 4 1 50 2
Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 6E 3.
Recreation & Parks Commission Meeting – 07.04.2023
This month’s meeting was cancelled due to it falling on Independence Day.
Recreation
• Ms. Sanchez had a meeting on Thursday, June 8th with a few Allan Hancock College representatives to discuss the possibility of expanding the community classes offered in Guadalupe. Community classes are free to register for and are open to all ages. Some of the classes discussed as possibilities are as follows:
Balance and Mobility, Meditation: Beyond Relaxation, Botanical Illustration (painting), Sensory Awareness, Truck Driving: Prep for permit, and Sketching for painters. Following this meeting a facility tour was completed with the representatives on Thursday, July 27th. The next steps are to begin working on some sort of agreement with AHC.
• Ms. Sanchez met with Youth Evolution representative, Carlos Bedolla, to discuss bringing their programs to Guadalupe on Tuesday, July 18th. Youth Evolution runs classes and camps for youth football, basketball, and soccer. This doesn’t interfere with participation in any other existing programs as all existing programs are leagues. Their program are not leagues. They are limited to classes and camps to help the children learn more in preparation for league play. • Adult Softball League
o Regular Season Game Results
July 6
• Off week in observance of 4th of July
July 13
• Saved by the Balls (13) – Pitches be Crazy (2)
• G-Unit (22) – Quit Your Pitchin’ (3)
• One Hit Wonders (13) – Dirty Stix (9)
• Bye Week – Ball Busters
July 20
• Ball Busters (13) – Dirty Stix (9)
• G-Unit (21) – Pitches be Crazy (5)
• Saved by the Balls (21) – Quit Your Pitchin’ (10)
• Bye Week – One Hit Wonders
1st Round of Playoffs
• Thursday, July 27th
o One Hit Wonders (2nd seed) – Quit Your Pitchin’ (7th
seed) Forfeit
o Saved by the Balls (3rd seed) 24 – Pitches be Crazy
(6th seed) 26
• Friday, July 28th
o Ball Busters (4th seed) 1 – Dirty Stix (5th seed) 19
• Bye Week – G-Unit (1st seed)
o 2nd Round/Championship Games Scheduled for Sunday, August 6th 2nd Round: Game 1
• G-Unit (1st seed) vs Pitches be Crazy (6th Seed)
2nd Round: Game 2
• One Hit Wonders (2nd Seed) vs Dirty Stix (5th Seed)
Championship Game
• 2nd Round Game 1 Winner vs 2nd Round Game 2 Winner
• Guadalupe Color Run
o With over 50 participants, this year’s Color Run did as well as last year’s event. A Class Act Entertainment volunteered to run the music/PA system for the event. Participants had fun walking/running the track with family and friends with color throwing throughout the course livening up the track.
There are a limited number of shirts still available for sale for anyone interested. Please visit/call the recreation office for more information.
RERC
RERC Post Workshop Call were held on Monday, July 10th and Monday, July 31st. Various stakeholders updated the group on how things have been moving forward and what actions still need to be taken in order to wrap things up.
Facilities & Parks
• Auditorium.
o The new Recreation and Parks maintenance lead, Edward Schubert, coordinated with Clark Pest Control the removal of the beehive located on the outside corner of the Auditorium closest to the Mary Buren fence line. • Veteran’s Hall
o Mr. Schubert acquired quotes and materials to install a gate at Veteran’s Hall. The gate would be placed in the entryway to the restrooms located outside of the hall itself. With ongoing loitering and vandalism taking place in the small space directly in front of the restrooms extra security measures are needed. Staff anticipates that this gate will be installed in the week of August 14th.
• Central Park
o Ms. Sanchez and Ms. Cruz (Public Works) are currently planning to visit residents adjacent to Central Park as the renovation is going to require a fence to run along residents’ property lines. They will be asking if residents would like to the park gate to act as their new fence or if they would like it to be outside of any existing park they might have.
• LeRoy Park & Community Center
o FEMA
Ms. Sanchez is currently working with Public Safety and FEMA representatives to recover costs from damages/repairs of LeRoy Park.
o Phase II Grant
Ms. Sanchez is working with Public Works and Administrative staff to pick up where Ms. Sweeney left off on the Phase II LeRoy Park Grant.
o LeRoy Park Grass
It was noted that the grass at LeRoy Park was sustaining damage due to after hour use by soccer players. The maintenance staff procured materials to fence off the area of the grass that needed time to grow back. After letting it grow out, it was mowed, fertilized, and irrigated.
Upcoming Programs & Events
Drop-in Sports for ages 16+
Free Drop-in volleyball and basketball for ages 16+ are currently taking place.
The location/day of drop-in basketball varies depending on the availability of the auditorium. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate.
This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/
August Drop In Schedule
Drop In Volleyball
• Wednesdays: 6pm – 8pm
Drop In Basketball
• Thursday, August 3rd – 6pm – 8pm
• Thursday, August 10th – 6pm – 8pm
• Friday, August 11th – 6pm – 8pm
• Thursday, August 17th – 6pm – 8pm
• Friday, August 25th – 6pm – 8pm
Drop In Pickleball: If interested in participating in a drop in pickleball day, please contact Ms. Sanchez via email ( [email protected] ) so that it can be determined if there are enough interest to run a drop in day.
Adult Volleyball League
Fiestas Patrias
Respectfully,
Hannah Sanchez
Recreation Services Manager
1 CITY ADMINISTRATOR’S REPORT
August 22, 2023
(Information below may be subject to change)
1. State of the City
Staff will find a schedule that works with the Council to hold a special city council “State of the City” meeting.
2. City / School District Joint Special Meeting
Staff will work with the Council and the School District for a scheduled date to have this meeting. A tentative date was given by the school district for September 25th, but not all the council can attend it.
3. Royal Theater Facelift on August 11, 12, 13
If you pass by the Royal Theater, you will see that a local group of volunteers led by Garett Matsuura and Chachi Ramirez completed a makeover of the Royal Theater. The building was looking shabby, so a cosmetic temporary fix was completed. Again, the GVPAC engaged with some local volunteers and some local sponsors (Guadalupe Hardware and Truspro) to do a little painting and replacement of the wood window coverings at no cost to the city. This was for the FRONT ONLY; the brick on the south side of the building was not touched. Also, they did not repaint the marquee at this time; this was only the structure itself and it will be painted to uniformly match the pink and blue of the building now, not the original earth tones.
The idea was that 1) It will provide the community with a visual reminder that there is work being done on the Theater project. Most of what has been done - and absolutely needs to be done - has been behind the scenes. However, permitting, parcel consolidation, and environmental reporting are not things that are easily seen by the public. When they see graffiti gone and things cleaned up and looking fresh, they will be reminded that something is going on. 2) With the two centennial celebrations coming up (Fiestas Patrias and 100 Years of the filming of the Ten Commandments, Guadalupe will be getting a lot more traffic. Having a building looking its best will be good for the visiting public to see.
4. No Parking – City Hall and Al’s Union
City staff is working on ordering/installing no parking signs at city hall. Als Union will allow parking, just not overnight. The City can post the signs and can issue citations, but the vehicles just can't be towed until the amends the ordinance.
This type of signage can be allowed until several "technical amendments" for various ordinances that the City Attorney is considering doing to then allow for tows. He has a list of Agenda Item No. 7
2 several minor ordinance amendments that need to be done, and it works well to do the small, minor amendments all at once. While some might think that towing a vehicle is a major change, the city attorney thinks otherwise. It makes little sense to allow an illegally parked vehicle to be cited, but not towed. Obviously, not including the ability to tow the vehicles in our previous ordinance amendment was an oversight.
5. Tesla – Veterans Memorial Plaza Parking Lot
City staff contacted Tesla letting them know that the city will not shut down the Veterans Memorial Plaza parking lot during those two events. Tesla may still be interested in working around such closures as the Project Manager is running this under Tesla leadership. Typically, on these matters, Tesla needs notice to remove the dot from the vehicle trip planner UI in advance, so car do not get routed there and its closed.
6. Groundbreaking Ceremony for Escalante Meadows in Guadalupe Friday, August 25, 2023
3:00 PM – Meet and Greet
3:15 PM - Ceremony
Construction Site - 1096 Escalante Street, Guadalupe 93434 Parking is limited. You may be able to park at Mary Buren Elementary School.
Bob Havlicek, Executive Director of the Housing Authority of the County of Santa Barbara coordinated Salud Carbajal’s scheduler as well as Senator Monique Limon’s office. The mayor will make some Welcoming remarks.
7. Early 2023 Floods – FEMA Cleanup and Repair Costs – LeRoy Park, Playground and Pioneer Street.
City staff has been working diligently with FEMA regulators to get as much reimbursed for damage done to Le Roy Park and Pioneer Street. On August 18, 2023, the final submission was made to the FEMA portal to where the city will see a reimbursement amount of $83,000.
There may be other areas of reimbursement outside this scope noted above related to damage done in the spray fields pending and estimated to be anywhere from $200k to $460K reimbursed. More to come…..
8. Clean up Effort of Residence Volunteers
According to the Mayor, a Tognazzini home needs plenty of tender loving care. Efforts by volunteers will be cleaning this property on Saturday, August 19.
9. Hwy 1 and 166 Project meeting – Tayler Farms Meetings On two separate occasions, city staff/Mayor met with Tayler Farms to witness their concerns with the proposed consolidated Caltrans/SBCAG and city project on Hwy 1 and 166 – ingress and egress for tractor trailer shipping. The site visits and discussions over the past two weeks had provided valuable information for everyone. The goal was to find a solution that is mutually beneficial for all parties and keeps the safety of our community top-of-mind. 3 Everyone agrees that we are on the right path to consider other options for 166 and the TFR driveway and we have received some great feedback from Caltrans that will be included in our short-term and long-term plans. The groups will continue to work on this project.
10. Guadalupe ADA Project on Guadalupe Street
City staff met with the Caltrans District Design Team a week ago to walk through some of the items their group is trying to work out. The collective group reviewed 60% of the plan set that was circulated internally for constructability review for the Guadalupe ADA project.
Below are the action items from the meeting.
1. Khan Omar (DOT): Send 60% plans to Interim City Engineer Mr. Chisam
2. Mike Lew (DOT): Forward response to Guadalupe Business Association (COMPLETED)
3. Dwayne Chisam (City): See if there are any as-built plans for the lighting in town City staff also talked about the other Caltrans projects and how they will overlap.
11. Update on the Theater:
The City Administrator has been working with a team of people including the mayor on various Royal Theater matters, below are some of the latest statuses.
Bid Package:
The bid package requires EDA review and approval. The package is waiting for the Front-End draft approval by city staff (Interim City Engineer and City Administrator). Once the Front End is approved, Tom Brandeberry will upload the Plan/Spec and Front End to the EDA's document system. The Project Manager indicates they will need a 30-day review period.
Note: based on today's TC meeting, Tom will be editing the Front End to include the two alternatives.
Lien/Mortgage:
After a conversation with the City Attorney, it was agreed that it might be best to have the City's Tax Attorney complete the Lien documents to be recorded with the County. The Bid Package cannot be released until the Site Certification (already with the EDA Legal) and Lien/Mortgage are both approved by EDA Legal.
Construction Management/Inspector RFQ:
The due date for submission is August 25, 2023. Tom will put together scoring packets for the City Engineer and City Administrator for their review.
The Team is working to procure Historic Tax Credits and possible Market Tax Credits to ensure this project has enough funding for a total buildout.
12. Organizational Gaps
4 As you know there are several openings in the city. Recruiting is very tough right now, particularly in those areas listed below that current staff is handling:
a. Director of Public Works/City Engineer. No prospects, staff may recommend a combination of a director and outsource for city engineer. b. Associate Planner. No prospects, staff may recommend outsource options. City Administrator to speak to Santa Maria as fill in, if necessary. c. Grant Writer/Administrator/Project Manager. Staff thinks is needed. d. IT Services. Contemplating In-house hire vs contract e. Recreation Services Manager. Recently advertised.
END OF REPORT
Agenda Item No. 9
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of August 22, 2023
________________________________ __________________________________ Prepared by: Approved by:
Larry Appel, Contract Planning Director Todd Bodem, City Administrator SUBJECT: Informational report from planning staff on the possibility of regulating food trucks and sales carts within the City Limits.
EXECUTIVE SUMMARY:
The City has no regulations in place that would prohibit or restrict the use of food trucks and sales carts within the corporate boundaries of Guadalupe. Staff has been directed by the current City Administrator to provide some basic information about food trucks and sales carts to determine if there is sufficient interest on the part of City Council to move forward with an ordinance.
RECOMMENDATION:
It is recommended that the City Council:
1) Receive presentation from staff; and
2) Accept public testimony; and
3) Close public comment; and
4) Deliberate and file the report; or
5) Provide direction to staff
BACKGROUND:
Staff has processed a number of business licenses over the past five years that have allowed food trucks to operate within city limits. Extensive research with numerous staff has not turned up anything in the Guadalupe Municipal Code (GMC) that would show that food trucks are regulated. Prior to the changes made in 2014 when city voters approved a new ordinance regulating business licenses, “peddlers, hawkers, and street vendors” were required to be fingerprinted, but that requirement was removed with the 2014 ordinance. While a city can require certain business operators to be fingerprinted, in order to do so, there must be a rational relationship between the fingerprinting requirement and a legitimate concern for public safety, health, or welfare. It is unlikely that such a requirement could be imposed on food truck or sidewalk cart operators.
DISCUSSION:
In bringing this information to Council, we would like to know if you have a desire to regulate the operation of food trucks and food carts within the community. With the popularity of food trucks in the past few years, there is not always a stigma with their use and operation. As an example, the City of Santa Maria provides a seasonal market place at Town Center West called Downtown Fridays. The venue includes live entertainment, retailer booths and a small farmer’s market along with 5-10 food trucks that provide a variety of dining opportunities.
In previous years, municipalities have regulated the food trucks such that they minimize their impacts on traditional brick and mortar restaurants. In Santa Maria for example, Ordinance 96-14 was adopted, adding Section 7-5-04 to its municipal code which regulates “catering vehicles.” The ordinance identifies the amount of time a vehicle can stay in one location depending on if it is located on public or private property and if there is a restroom and hot water available to the customers. If the Council majority is interested in going forward with an ordinance, staff could utilize the Santa Maria ordinance as a template.
Staff is interested in knowing what Council would like to see specifically if an ordinance is requested. For instance, will there be a provision that allows food trucks for special events, or is there a desire to limit their locations and times as a more restrictive approach? Staff also wants to address food carts and see if there is interest in regulating them as well. The carts have been known to operate at the city parks, along commercial corridors as well as residential neighborhoods. Carts as well as food trucks require permits from County Health, and a business license issued by the City. Without any ordinance in place, staff will continue to approve business licenses for these food carts without any restrictions. Even if an ordinance is enacted to regulate them, recent changes to state law will limit the extent to which the City can regulate them. For example, any ordinance passed by the City may be related to objective health, safety, or welfare concerns related to any restricted operation with the public right-of-way, and such an ordinance may not prohibit food cart vendors from selling food or merchandise in public parks, except for stationary vending or where exclusive concession exists, nor prohibit stationary, but not roaming, sidewalk vending in exclusively residential areas.
Staff is looking forward to an informative discussion with Council along with input from the public as well as other departments to determine what direction we will go with this topic.
ATTACHMENT:
1. August 10, 2023, Memo to Council and Matrix
PLANNING DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3903
To: Guadalupe City Council
From: Larry Appel, Contract Planning Director
Date: August 10, 2023
RE: Food Truck Options – Discussion Item
Staff made a presentation to Council in March and June 2022 regarding Food Trucks and their possible regulation in the City. A lot of information was exchanged and several Councilmembers offered opinions on the type of regulation they would like to see. Since direct comments were not solicited from the Guadalupe Business Association (GBA), staff contacted them after the meeting and requested that the Association discuss the possibility of food truck regulation at their next meeting.
We felt that it was important to gather their input since the Association is made up primarily of downtown businesses who could be impacted by expanded food truck operations.
A memo dated April 20, 2022 was submitted by Garret Matsuura, President of the GBA which summarized a meeting held on April 4th with the local business community. A summary of the GBA meeting notes included the following food truck issues:
Use of restaurant bathrooms and trash cans
“Stealing” business when parking near brick and mortar restaurants Hide profits to avoid taxes
Health inspections are unannounced for restaurants but can be scheduled for food trucks The memo went on to say that some people present at the meeting were not opposed to the use of food trucks but felt that there could be a compromise that might include a limit on the number of days or number of trucks that receive permits in the City. They also said that there should be clarity and consistency with regulations for food trucks and restaurants.
Now that we have official input from the GBA, we need to get specific input from each Councilmember which will allow staff to move forward with a draft ordinance. A matrix has been prepared that will help in that regard. We ask that you consider what type of ordinance you would like to see, if food truck regulations are crafted for the City. To explain the matrix, there are three generalized options along the left side (Unlimited operations, City Special Events Only, and a third that lets you determine how many day/year a truck could operate). Then the matrix asks you to select the level of permitting that should be required for approval (CUP approved by the Council, Administrative Use Permit (AUP) approved by staff, or a simple zoning clearance also approved by staff). Next you are asked if the trucks should be limited to streets, City property, or private property. The final category is for the length of time a truck could remain in a location.
ATTACHMENT 1
Councilmembers
Food Truck Options
August 10, 2023
Planning Department:
Tel (805) 356.3903 Fax (805) 343.6905 918 Obispo Street P.O. Box 908, Guadalupe CA 93434 Depending on what options are selected and ultimately approved by Council, there will be the need to enforce the ordinance. During a meeting with the Police Chief, it was learned that a position has been funded, similar to the Park Ranger in Santa Maria. The Chief stated that when the position is filled that this person would be the logical city employee to enforce any regulations generated by this proposed ordinance.
We have also been asked to look at food carts to determine if regulation is warranted. Up until now, staff has been approving any request for a business license when a person requests to use a food truck or food cart within the City. A prior memo to Council was discussed back in March 2018 when this subject first came up.
The Council should note that state law does not allow cities to ban parking of food trucks in residential neighborhoods, although cities may regulate them such as by limiting the time they can remain parked. (See California Vehicle Code section 22455; and Barajas v. City of Anaheim (1993) 15 Cal.
App. 4th 1808.). However, this rule is limited to residential areas, and therefore, it is possible for the Council to completely ban food trucks from commercial areas.
Please review the matrix and then fill it out as closely as you can for the type of ordinance that you would like us to process. We still have the option of doing nothing which would allow food trucks to continue receiving permission to work in the City if they can show proof of a Health Permit and approval of a business license.
Once you have completed the matrix, please return it to the Administration office or bring it with you to the Council meeting on August 22nd. It is important that we have feedback from the entire Council in order to determine what direction should be taken regarding food trucks. Based on the results, staff will move forward with a draft ordinance for your consideration at a future Council meeting.
Should you have any questions, please direct them to my email: [email protected] Attachment: Food Truck Matrix
cc: Todd Bodem, City Administrator
Philip F. Sinco, City Attorney
Agenda Item No. 10
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of August 22, 2023
_______________________________ _________________________________ Prepared by: Approved by:
Janice Davis, Finance Director Todd Bodem, City Administrator SUBJECT: CalPERS California Employers Pension Prefunding Trust (CEPPT) RECOMMENDATION:
That the City Council review and consider adoption of Resolution No. 2023-69 authorizing participating in the CalPERS California Employers Pension Prefunding Trust (CEPPT).
BACKGROUND:
CalPERS established the CEPPT, which is an IRS Section 115 Trust set up for the sole purpose of receiving employer contributions that will pay for pension costs. This program has been around since 2019, with $100 million in assets under management as of December 27, 2022, with 79 participants including cities, counties, school districts, and special districts. Section 115 Trusts are used by cities and counties to reserve funds against pension liabilities. Funds can be transferred from a Section 115 Trust to pay for pension costs; they cannot be used for other purposes.
DISCUSSION:
City of Guadalupe’s CalPERS Pension Plan Summary
Currently PEPRA plans are over funded and the classic Miscellaneous and the Classic Safety are underfunded.
Plan
Funded
Status
(6/30/2021)
Unfunded
Liability
UAL Payment
2023-24
Normal Cost
2023-24
Total
Contribution
2023-24
Miscellaneous 83.4% 1, $ 583,076 $ 188,414 $ 78,466 $ 266,880 PEPRA 106.0% (28,498) $ $ - $ 65,923 $ 65,923
PEPRA- Safety Fire 106.2% (7,438) $ $ 659 $ 29,619 $ 30,278 PEPRA - Safety Police 101.9% (12,175) $ $ 4,766 $ 92,090 $ 96,856 Safety 86.2% 1,107,510 $ $ 131,533 $ 83,021 $ 214,554
Totals 85.9% $ 2,642,475 $ 325,372 $ 349,119 $ 674,491
Janice Davis
Opening a CEPPT Section 115 Trust with CalPERS provides additional leverage to increase the City's return on investments, while maintaining safety and liquidity. Another benefit is that the City's overall finances may improve. The CalPERS PERF (pension fund) is the City’s primary trust, so the Section 115 CEPPT trust will be the City’s secondary trust, and assets in the CEPPT are not allowed to offset the City’s pension UAL amount on its financial reports, at least not until the City shifts its CEPPT assets to the PERF to pay down the UAL. The Section 115 is the only investment vehicle that public employers can expose pension assets to a larger amount of stock or equity. Public employers are prohibited from investing in equity or up to a certain low amount of equity. This provides no opportunity for the City’s money that is already set aside and saved to pay for future (2+ years from now) pension costs. Pension assets set aside to pay for the next year or two of pension costs may be better parked in LAIF to mitigate short term loss.
FISCAL IMPACT:
No additional impact from what is projected in the FY2023-2024 Budget for unfunded liability.
ATTACHMENTS:
1. California Employers Pension Prefunding Trust (CEPPT) Presentation
2. Resolution No. 2023-69 & Exhibit A – CEPPT Agreement and Election 1 California Employers Pension Prefunding Trust
(CEPPT)
City of Guadalupe
ATTACHMENT 1
2 CalPERS Prefunding Programs
Outline for Discussion
• Pension Cost Considerations & Outlook
• CEPPT 115 Trust
– Investments
– Administration
• Next Steps
3 CalPERS Prefunding Programs
City of Guadalupe’s CalPERS Pension Plans Summary
Plan Funded Status
(6/30/2021)
Unfunded
Liability
(6.8% Interest)
UAL Payment
2023-24
Normal Cost
2023-24
Total
Contribution
2023-24
Miscellaneous 83.4% $1,583,076 $188,414 $78,466 $266,880 PEPRA 106.0% ($28,498) $0 $65,923 $65,923
PEPRA
Safety Fire 106.2% ($7,438) $659 $29,619 $30,278
PEPRA
Safety Police 101.9% ($12,175) $4,766 $92,090 $96,856
Safety 86.2% $1,107,510 $131,533 $83,021 $214,554
Totals 85.9% $2,642,475 $325,372 $349,119 $674,491
4 CalPERS Prefunding Programs
Pension Cost Considerations & Outlook
Cost Considerations
• Normal Cost
• Ongoing perpetual cost
• Naturally rises due to payroll & headcount
• Unfunded Accrued Liability (UAL)
• Exists for most agencies
• Will reoccur if plan is negative
• 6.8% interest
Outlook
• Likely to increase for the next 5 to 15 years
• Fluctuating volatile costs
• Employers will need to budget more
5 CalPERS Prefunding Programs
CalPERS IRC Section 115 Trust Funds
California Employers’
Retiree Benefit Trust
(CERBT - OPEB)
• Voluntarily prefund non-pension, other
post-employment benefits (OPEB)
• Established 2007
• 604 employer participants
• ~$17.3B assets
• 3 Investment Portfolio choices
California Employers’
Pension Prefunding Trust
(CEPPT - Pension)
• Voluntarily prefund required pension
contributions
• Established 2019
• 87 employer participants
• ~$128M assets
• 2 Investment Portfolio choices
6 CalPERS Prefunding Programs
626 contracting employers (604 CERBT and 87 CEPPT)
Prefunding Program Employers
State of California 158 Cities or Towns 10 Counties
82 School Employers 32 Courts 343 Special Districts &
Public Agencies
7 CalPERS Prefunding Programs
Pension Contribution Investment Tools
Portfolios CalPERS
Pension
CEPPT
Strategy 1
CEPPT
Strategy 2 LAIF
Expected Return 6.8% 4.5% 3.5% ~1%
Risk 11.4% 8.8% 6.1% Lowest
Time Horizon Longest
Term Employer Determined Shortest Term
Liquidity No Yes Yes
8 CalPERS Prefunding Programs
CEPPT Purpose #1 – Grow Your Pension Assets
• Normal Costs: FYE24: $349,119 and increasing each year • UAL Payment: FYE24: $325,372 and increasing each year • ADPs to reduce Pension UAL: $2,642,475
Prefund future pension costs in advance
Take advantage of time and compounding interest
• Mitigate market timing and large single contribution risks Use this approach to dollar cost average ADPs
9 CalPERS Prefunding Programs
Contribution Prefunding Scenario – Estimated Normal Cost Fiscal
Year
Normal Cost
Contribution
Investment Duration (Years)
1 2 3 4 5 6 7 8 9 10 11
2023-24 $349.1K $334.1K
2024-25 $358.7K $343.3K $328.5K
2025-26 $368.6K $352.7K $337.5K $323.0K
2026-27 $378.7K $362.4K $346.8K $331.9K $317.6K
2027-28 $389.1K $372.4K $356.3K $341.0K $326.3K $312.3K 2028-29 $399.8K $382.6K $366.1K $350.4K $335.3K $320.8K $307.0K 2029-30 $410.8K $393.1K $376.2K $360.0K $344.5K $329.7K $315.5K $301.9K 2030-31 $422.1K $404.0K $386.6K $369.9K $354.0K $338.7K $324.2K $310.2K $296.8K 2031-32 $433.7K $415.1K $397.2K $380.1K $363.7K $348.1K $333.1K $318.7K $305.0K $291.9K 2032-33 $445.7K $426.5K $408.1K $390.5K $373.7K $357.6K $342.2K $327.5K $313.4K $299.9K $287.0K 2033-34 $457.9K $438.2K $419.3K $401.3K $384.0K $367.5K $351.6K $336.5K $322.0K $308.1K $294.9K $282.2K 10 CalPERS Prefunding Programs
CEPPT Purpose #2 – Rainy Day Fund
• Will likely outperform LAIF and
earn more interest
• Will allow for greater budgetary
stability
Plan 3 Months
Pension Cost
Miscellaneous $66,720
PEPRA $16,481
PEPRA
Safety Fire $7,570
PEPRA
Safety Police $24,214
Safety $53,639
Total $168,623
11 CalPERS Prefunding Programs
You Control Your Participation
• 2 investment options or choose both
• Sub-account creation
Investment portfolio
• Never required
• Full control of amount and schedule
Voluntary contributions
• Reimburse current year total pension expense (Normal cost + UAL + ADP) Reimbursement/Liquidity
12 CalPERS Prefunding Programs
CEPPT Employer Controls the Funding Policy
• Golden Sierra Job Training Agency, San Gabriel Valley COG, Santa Clara County Housing Authority Send in pension reserves
• Butte County Mosquito VCD, City of Santa Fe Springs, El Dorado County Transportation Commission, Midway City Sanitary District
Initial contributions but future contributions undetermined • Chino Basin Wastewater Conservation District, City of Belvedere, City of Sierra Madre Additional Discretionary Payments + 115 trust contributions • Beaumont-Cherry Valley RPD, City of Laguna Woods, Scotts Valley Fire Protection District Ad-hoc, undetermined, future budget cycle
13 CalPERS Prefunding Programs
CEPPT Portfolio Details
Asset Classification Benchmark CEPPT
Strategy 1
CEPPT
Strategy 2
Global Equity MSCI All Country World Index IMI (Net) 37% ±5%
21%
±5%
Fixed Income Bloomberg US Aggregate Bond Index 44%
±5%
61%
±5%
Global Real Estate
(REITs)
FTSE EPRA/NAREIT
Developed Index (Net)
14%
±5%
9%
±5%
Treasury Inflation Protected
Securities
(TIPS)
Bloomberg US TIPS Index,
Series L
5%
±3%
9%
±3%
Cash 91-Day Treasury Bill 0%
+2%
0%
+2%
14 CalPERS Prefunding Programs
CERBT & CEPPT Time-weighted Investment Returns
CERBT OPEB Assets 1 Month 3 Months FYTD 1 Year 3 Years 5 Years 10 Years ITD CERBT Strategy 1
(Inception June 1, 2007) $14,476,835,707 1.15% -0.70% 4.97% -2.11% 7.14% 5.10% 5.72% 4.92% Benchmark 1.14% -0.78% 4.83% -2.36% 6.91% 4.85% 5.37% 4.52% CERBT Strategy 2
(Inception October 1, 2011) $1,828,799,208 1.02% -0.66% 3.13% -2.62% 4.24% 4.18% 4.59% 6.11% Benchmark 1.01% -0.71% 3.03% -2.79% 4.06% 4.00% 4.28% 5.84% CERBT Strategy 3
(Inception January 1, 2012) $787,556,753 0.90% -0.52% 1.86% -2.89% 2.37% 3.50% 3.62% 4.62% Benchmark 0.89% -0.55% 1.77% -3.02% 2.25% 3.37% 3.31% 4.35% CERBT Total $17,093,191,668
Time weighted return reports the performance of the investment vehicle, not of the employer assets. Returns are gross. Historical performance is not necessarily indicative of actual future investment performance or of future total program cost. Current and future performance may be lower or higher than the historical performance data reported here. Investment return and principal value may fluctuate so that your investment, when redeemed, may be worth more or less than the original cost. The value of an employer’s fund shares will go up and down based on the performance of the underlying funds in which the assets are invested. The value of the underlying funds’ assets will, in turn, fluctuate based on the performance and other factors generally affecting the securities market.
CEPPT PENSION Assets 1 Month 3 Months FYTD 1 Year 3 Years 5 Years 10 Years ITD CEPPT Strategy 1
(Inception October 1, 2019) $85,573,819 1.01% -0.15 4.43% -0.64% 4.08% - - 3.14% Benchmark 1.01% -0.21% 4.23% -0.86% 3.84% - - 2.91%
CEPPT Strategy 2
(Inception January 1, 2020) $37,438,820 0.82% 0.11% 2.62% -0.48% 0.33% - - 0.42% Benchmark 0.82% 0.08% 2.61% -0.53% 0.21% - - 0.31%
CEPPT Total $123,012,639
Periods Ended April 30, 2023
15 CalPERS Prefunding Programs
Total Participation Cost Fee Rate
Asset Value on Deposit* All-Inclusive
Fee Rate Annual Cost
$1,000,000 25 Basis Points (0.25%) $2,500
*Asset values shown assume the amount is deposited on the first day of a 12-month calendar year and remains constant the entire 12 months ending on the last day with the exact same amount. No investment gains/losses, or contribution additions/withdrawals are experienced at any time during the 12 months.
There are no additional fees of any kind. No set-up, joining, renewal, contribution, disbursement, termination fees. No minimum contribution amount.
Fee Rate Illustration
• All-inclusive cost of participation
– 25 basis points (bps) fee on asset balance
– Combines administrative, custodial, and investment fees – Self-funded, not-for-profit, and zero cost to join CEPPT and setup account 16 CalPERS Prefunding Programs
Advantages of the CEPPT
Investment Policy &
Management
• Unmatched resources and economies of scale
• Most broadly diversified portfolios
• No socially conscious divestment
Lowest Total
Participation Cost
• Not-for-profit
• Least expensive option
Excellent Customer
Service
• Direct access to 13 dedicated prefunding staff
• Account updates based on your preferred schedule
Simple Administration • Uncomplicated setup and processes • Join or leave anytime at no cost
GASB Compliance • 100% GASB 84 compliant
17 CalPERS Prefunding Programs
Uncomplicated Contracting Process
Option to send contributions
Walkthrough myCalPERS contribution process
CEPPT reviews and executes contract
3 to 10 business days Welcome Letter
Employer completes contracting documents
Contract Delegation of Authority Funding Policy
Governing body approves CEPPT
Staff recommendation to join CEPPT
18 CalPERS Prefunding Programs
Questions? Where to Get Trust Fund Information?
Name Title E-mail Desk Mobile
Darren Lathrop Outreach & Support
Manager [email protected] (916) 795-0751 (916) 291-0391 Lee Lo Outreach & Support Analyst [email protected] (916) 795-4034 (916) 612-4128 Colleen Cain-Herrback Administration & Reporting
Program Manager [email protected] (916) 795-2474 (916) 505-2506 Robert Sharp Assistant
Division Chief [email protected] (916) 795-3878 (916) 397-0756 Program E-mail Addresses Prefunding Programs Webpages
[email protected] – Questions & Document Submittal www.calpers.ca.gov/ceppt [email protected] - Questions & Document Submittal www.calpers.ca.gov/cerbt [email protected] – Access to Online Record Keeping System www.your-fundaccount.com/calpers/ - Online Record Keeping System RESOLUTION NO. 2023-69
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA,
AUTHORIZING PARTICIPATION IN THE CALPERS CALIFORNIA EMPLOYERS PENSION
PREFUNDING TRUST (CEPPT)
WHEREAS, the City is seeking to participate in a defined contribution plan with the California Public Employees' Retirement System ("CalPERS") via its Internal Revenue Code Section 115 California Employers' Pension Prefunding Trust ("CEPPT") Fund; and WHEREAS, CalPERS established the CEPPT, which is an IRS Section 115 Trust set up for the sole purpose of receiving employer contributions that will pay for pension costs. Funds can be transferred from a Section 115 Trust to pay for pension costs; they cannot be used for other purposes; and
WHEREAS, the funds will be held in a trust and will be invested through the CEPPT program via Investment Strategy No. 1. While there are several options for an investment strategy, Strategy 1 is recommended by staff due to higher potential returns; and WHEREAS, as of June 30, 2021, CalPERS has computed the City's unfunded accrued pension liability at $2,642,475 across all pension plans. This valuation is based on estimates and is likely to change over time given its long-term nature. The unfunded accrued pension liability is separate from the normal pension contributions, which for Fiscal Year 2023-2024 were $325,372 for all City employees; and
WHEREAS, the City has control over the contribution and its funding. A one-time deposit can be made at this time and, if needed, City can make additional deposits in the future as well. For each $1,000,000 invested, an annual fee of $2,500 is paid from earnings. There are no additional costs to join or withdraw funds from CEPPT. Additionally, once the City elects to participate in the trust, it cannot withdraw.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:
SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.
SECTION 2. The City Council hereby approves the Agreement with CalPERS, attached hereto as Exhibit A, and incorporated herein by reference, to prefund employer contributions to a defined benefit pension plan, and authorizes the City Administrator to execute same, and all documents necessary to fulfill the purpose of the Agreement.
SECTION 3. The City Council hereby delegates the City Administrator and Finance Director authority to request on behalf of the City disbursements from the Pension Prefunding Trust and to certify as to the purpose for which the disbursed funds will be used.
ATTACHMENT 2
SECTION 4. The City Clerk shall certify to the adoption of this Resolution.
SECTION 5. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
PASSED AND ADOPTED at a regular meeting on the 22nd of August 2023 by the following vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAINED:
I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023-69 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held August 22, 2023, and that same was approved and adopted.
ATTEST:
_________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney
CALIFORNIA EMPLOYERS’ PENSION PREFUNDING TRUST PROGRAM
AGREEMENT AND ELECTION
OF
(NAME OF EMPLOYER)
to Prefund Employer Contributions to a Defined Benefit
Pension Plan
WHEREAS (1) Government Code (GC) Section 21711(a) establishes in the State Treasury the California Employers’ Pension Prefunding Trust Fund (CEPPT), a special trust fund for the purpose of allowing eligible employers to prefund their required pension contributions to a defined benefit pension plan (each an Employer Pension Plan) by receiving and holding in the CEPPT amounts that are intended to be contributed to an Employer Pension Plan at a later date; and WHEREAS (2) GC Section 21711(b) provides that the California Public Employees' Retirement System (CalPERS) Board of Administration (Board) has sole and exclusive control of the administration and investment of the CEPPT, the purposes of which include, but are not limited to (i) receiving contributions from participating employers; (ii) investing contributed amounts and income thereon, if any, in order to receive yield on the funds; and (iii) disbursing contributed amounts and income thereon, if any, to pay for costs of administration of the CEPPT and to deposit employer contributions into Employer Pension Plans in accordance with their terms; and WHEREAS (3) _____________________________________________________ (NAME OF EMPLOYER) (Employer) desires to participate in the CEPPT upon the terms and conditions set by the Board and as set forth herein; and
WHEREAS (4) Employer may participate in the CEPPT upon (i) approval by the Board and (ii) filing a duly adopted and executed Agreement and Election to Prefund Employer Contributions to a Defined Benefit Pension Plan (Agreement) as provided in the terms and conditions of the Agreement; and
WHEREAS (5) The CEPPT is a trust fund that is intended to perform an essential governmental function (that is, the investment of funds by a State, political subdivision or 115 entity) within the meaning of Internal Revenue Code (Code) Section 115 and Internal Revenue Service Revenue Ruling 77-261, and as an Investment Trust Fund, as defined in Governmental Accounting Standards Board (GASB) Statement No. 84, Paragraph 16, for accounting and financial reporting of fiduciary activities from the 1/12/2022 Page 1 of 11
EXHIBIT A
1/12/2022
external portion of investment pools and individual investment accounts that are held in a trust that meets the criteria in Paragraph 11c(1).
WHEREAS (6) The CEPPT is not a Code Section 401(a) qualified trust and the assets held in the CEPPT are not assets of any Employer Pension Plan or any plan qualified under Code Section 401(a).
NOW, THEREFORE, BE IT RESOLVED THAT EMPLOYER HEREBY MAKES THE
FOLLOWING REPRESENTATION AND WARRANTY AND THAT THE BOARD AND EMPLOYER AGREE TO THE FOLLOWING TERMS AND CONDITIONS:
A. Employer Representation and Warranty
Employer hereby represents and warrants that it is the State of California or a political subdivision thereof, or an entity whose income is excluded from gross income under Code Section 115(1).
B. Adoption and Approval of the Agreement; Effective Date; Amendment (1) Employer's governing body shall elect to participate in the CEPPT by adopting this Agreement and filing with the Board a true and correct original or certified copy of this Agreement as follows:
Filing by mail, send to: CalPERS
CEPPT
P.O. Box 1494
Sacramento, CA 95812-1494
Filing in person, deliver to: CalPERS Mailroom
CEPPT
400 Q Street
Sacramento, CA 95811
(2) Upon receipt of the executed Agreement, and after approval by the Board, the Board shall fix an effective date and shall promptly notify Employer of the effective date of the Agreement. Employer shall provide the Board such other documents as the Board may request, including, but not limited to a certified copy of the resolution(s) of the governing body of Employer authorizing the adoption of the Agreement and documentation naming Employer’s successor entity in the event that Employer ceases to exist prior to termination of this Agreement.
(3) The terms of this Agreement may be amended only in writing upon the agreement of both the Board and Employer, except as otherwise provided herein. Any such amendment or modification to this Agreement shall be adopted and executed in the same manner as required for the Agreement. Upon receipt of the executed amendment or modification, the Board shall fix the effective date of the amendment or modification. 1/12/2022
(4) The Board shall institute such procedures and processes as it deems necessary to administer the CEPPT, to carry out the purposes of this Agreement, and to maintain the tax-exempt status of the CEPPT. Employer agrees to follow such procedures and processes.
C. Employer Reports Provided for the Board’s Use in Trust Administration and Financial Reporting and Employer Contributions
(1) Employer shall provide to the Board a defined benefit pension plan cost report on the basis of the actuarial assumptions and methods prescribed by Actuarial Standards of Practice (ASOP) or prescribed by GASB. Such report shall be for the Board’s use in trust administration and financial reporting and shall be prepared at least as often as the minimum frequency required by applicable GASB Standards. This defined benefit pension plan cost report may be prepared as an actuarial valuation report or as a GASB compliant financial report. Such report shall be:
1) prepared and signed by a Fellow or Associate of the Society of Actuaries who is also a Member of the American Academy of Actuaries or a person with equivalent qualifications acceptable to the Board;
2) prepared in accordance with ASOP or with GASB; and
3) provided to the Board prior to the Board's acceptance of contributions for the reporting period or as otherwise required by the Board. (2) In the event that the Board determines, in its sole discretion, that Employer’s cost report is not suitable for the Board’s purposes and use or if Employer fails to provide a required report, the Board may obtain, at Employer's expense, a report that meets the Board’s trust administration and financial reporting needs. At the Board’s option, the Board may recover the costs of obtaining the report either by billing and collecting such amount from Employer or through a deduction from Employer's Prefunding Account (as defined in Paragraph D(2) below).
(3) Employer shall notify the Board in writing of the amount and timing of contributions to the CEPPT, which contributions shall be made in the manner established by the Board and in accordance with the terms of this Agreement and any procedures adopted by the Board.
(4) The Board may limit Employer’s contributions to the CEPPT to the amount necessary to fully fund the actuarial present value of total projected benefit payments not otherwise prefunded through the applicable Employer Pension Plan (Unfunded PVFB), as set forth in Employer’s cost report for the applicable period. If Employer’s contribution would cause the assets in Employer’s Prefunding Account to exceed the Unfunded PVFB, the Board may refuse to accept the contribution. If Employer’s cost report for the applicable period does not set forth the Unfunded PVFB, the Board may 1/12/2022
refuse to accept a contribution from Employer if the contribution would cause the assets in Employer’s Prefunding Account to exceed Employer’s total pension liability, as set forth in Employer’s cost report.
(5) No contributions are required. Contributions can be made at any time following the effective date of this Agreement if Employer has first complied with the requirements of this Agreement, including Paragraph C.
(6) Employer acknowledges and agrees that assets held in the CEPPT are not assets of any Employer Pension Plan or any plan qualified under Code Section 401(a), and will not become assets of such a plan unless and until such time as they are distributed from the CEPPT and deposited into an Employer Pension Plan.
D. Administration of Accounts; Investments; Allocation of Income (1) The Board has established the CEPPT as a trust fund consisting of an aggregation of separate single-employer accounts, with pooled administrative and investment functions.
(2) All Employer contributions and assets attributable to Employer contributions shall be separately accounted for in the CEPPT (Employer’s Prefunding Account). Assets in Employer’s Prefunding Account will be held for the exclusive purpose of funding Employer’s contributions to its Employer Pension Plan(s) and defraying the administrative expenses of the CEPPT.
(3) The assets in Employer’s Prefunding Account may be aggregated with the assets of other participating employers and may be co-invested by the Board in any asset classes appropriate for a Code Section 115 trust, subject to any additional requirements set forth in applicable law, including, but not limited to, subdivision (d) of GC Section 21711.
Employer shall select between available investment strategies in accordance with applicable Board procedures.
(4) The Board may deduct the costs of administration of the CEPPT from the investment income of the CEPPT or from Employer’s Prefunding Account in a manner determined by the Board.
(5) Investment income earned shall be allocated among participating employers and posted to Employer’s Prefunding Account daily Monday through Friday, except on holidays, when the allocation will be posted the following business day. (6) If, at the Board’s sole discretion and in compliance with accounting and legal requirements applicable to an Investment Trust Fund and to a Code Section 115 compliant trust, the Board determines to its satisfaction that all obligations to pay defined benefit pension plan benefits in accordance with the applicable Employer Pension Plan terms have been satisfied by payment or by defeasance with no remaining risk regarding the amounts to be paid or the value of assets held in the 1/12/2022
CEPPT, then the residual Employer assets held in Employer’s Prefunding Account may be returned to Employer.
E. Reports and Statements
(1) Employer shall submit with each contribution a contribution report in the form and containing the information prescribed by the Board.
(2) The Board, at its discretion but at least annually, shall prepare and provide a statement of Employer’s Prefunding Account reflecting the balance in Employer's Prefunding Account, contributions made during the period covered by the statement, investment income allocated during such period, and such other information as the Board may determine.
F. Disbursements
(1) Employer may receive disbursements from the CEPPT not to exceed, on an annual basis, the amount of the total annual Employer contributions to Employer’s Pension Plan for such year.
(2) Employer shall notify the Board in writing in the manner specified by the Board of the persons authorized to request disbursements from the CEPPT on behalf of Employer.
(3) Employer's request for disbursement shall be in writing signed by Employer's authorized representative, in accordance with procedures established by the Board, and the Board may rely conclusively upon such writing. The Board may, but is not required to, require that Employer certify or otherwise demonstrate that amounts disbursed from Employer’s Prefunding Account will be used solely for the purposes of the CEPPT.
However, in no event shall the Board have any responsibility regarding the application of distributions from Employer’s Prefunding Account.
(4) No disbursement shall be made from the CEPPT which exceeds the balance in Employer’s Prefunding Account.
(5) Requests for disbursements that satisfy the above requirements will be processed on at least a monthly basis.
(6) The Board shall not be liable for amounts disbursed in error if it has acted upon the written instruction of an individual authorized by Employer to request disbursements, and is under no duty to make any investigation or inquiry about the correctness of such instruction. In the event of any other erroneous disbursement, the extent of the Board’s liability shall be the actual dollar amount of the disbursement, plus interest at the actual earnings rate but not less than zero.
1/12/2022
G. Costs of Administration
Employer shall pay its share of the costs of administration of the CEPPT, as determined by the Board and in accordance with Paragraph D.
H. Termination of Employer’s Participation in the CEPPT (1) The Board may terminate Employer’s participation in the CEPPT if:
(a) Employer’s governing body gives written notice to the Board of its election to terminate; or
(b) The Board determines, in its sole discretion, that Employer has failed to satisfy the terms and conditions of applicable law, this Agreement or the Board's rules, regulations or procedures.
(2) If Employer’s participation in the CEPPT terminates for either of the foregoing reasons, all assets in Employer’s Prefunding Account shall remain in the CEPPT, except as otherwise provided below, and shall continue to be invested and accrue income as provided in Paragraph D, and Employer shall remain subject to the terms of this Agreement with respect to such assets.
(3) After Employer’s participation in the CEPPT terminates, Employer may not make further contributions to the CEPPT.
(4) After Employer’s participation in the CEPPT terminates, disbursements from Employer’s Prefunding Account may continue upon Employer’s instruction or otherwise in accordance with the terms of this Agreement.
(5) After Employer’s participation in the CEPPT terminates, the governing body of Employer may request either:
(a) A trustee to trustee transfer of the assets in Employer’s Prefunding Account to a trust dedicated to prefunding Employer’s required pension contributions; provided that the Board shall have no obligation to make such transfer unless the Board determines that the transfer will satisfy applicable requirements of the Code, other law and accounting standards, and the Board’s fiduciary duties. If the Board determines that the transfer will satisfy these requirements, the Board shall then have one hundred fifty (150) days from the date of such determination to effect the transfer. The amount to be transferred shall be the amount in Employer's Prefunding Account as of the date of the transfer (the “transfer date”) and shall include investment earnings up to an investment earnings allocation date preceding the transfer date. In no event shall the investment earnings allocation date precede the transfer date by more than 150 days. 1/12/2022
(b) A disbursement of the assets in Employer’s Prefunding Account; provided that the Board shall have no obligation to make such disbursement unless the Board determines that, in compliance with the Code, other law and accounting standards, and the Board’s fiduciary duties, all of Employer's obligations for payment of defined benefit pension plan benefits and reasonable administrative costs of the Board have been satisfied. If the Board determines that the disbursement will satisfy these requirements, the Board shall then have one hundred fifty (150) days from the date of such determination to effect the disbursement. The amount to be disbursed shall be the amount in Employer’s Prefunding Account as of the date of the disbursement (the “disbursement date”) and shall include investment earnings up to an investment earnings allocation date preceding the disbursement date. In no event shall the investment earnings allocation date precede the disbursement date by more than 150 days.
(6) After Employer’s participation in the CEPPT terminates and at such time that no assets remain in Employer’s Prefunding Account, this Agreement shall terminate. To the extent that assets remain in Employer’s Prefunding Account, this Agreement shall remain in full force and effect.
(7) If, for any reason, the Board terminates the CEPPT, the assets in Employer’s Prefunding Account shall be paid to Employer to the extent permitted by law and Code Section 115 after retention of (i) an amount sufficient to pay the Unfunded PVFB as set forth in a current defined benefit pension plan(s) cost report prepared in compliance with ASOP and the requirements of Paragraph C(1), and (ii) amounts sufficient to pay reasonable administrative costs of the Board. Amounts retained by the Board to pay the Unfunded PVFB shall be transferred to (i) another Code Section 115 trust dedicated to prefunding Employer’s required pension contributions, subject to the Board’s determination that such transfer will satisfy applicable requirements of the Code, other law and accounting standards, and the Board’s fiduciary duties or (ii) Employer’s Pension Plan, subject to acceptance by Employer’s Pension Plan. (8) If Employer ceases to exist but Employer’s Prefunding Account continues to exist, and if no provision has been made to the Board’s satisfaction by Employer with respect to Employer’s Prefunding Account, the Board shall be permitted to identify and appoint a successor to Employer under this Agreement, provided that the Board first determines, in its sole discretion, that there is a reasonable basis upon which to identify and appoint such a successor and provided further that such successor agrees in writing to be bound by the terms of this Agreement. If the Board is unable to identify or appoint a successor as provided in the preceding sentence, then the Board is authorized to appoint a third-party administrator or other successor to act on behalf of Employer under this Agreement and to otherwise carry out the intent of this Agreement with respect to Employer’s Prefunding Account. Any and all costs associated with such appointment shall be paid from the assets attributable to Employer’s Prefunding Account. At the Board’s option, and subject to acceptance by Employer’s Pension Plan, the Board may instead transfer the assets in Employer’s Prefunding Account to Employer’s Pension Plan and terminate this Agreement.
(9) If the Board determines, in its sole discretion, that Employer has breached the representation and warranty set forth in Paragraph A., the Board shall take whatever action it deems necessary to preserve the tax-exempt status of the CEPPT.
I. Indemnification
Employer shall indemnify, defend, and hold harmless CalPERS, the Board, the CEPPT, and all of the officers, trustees, agents and employees of the foregoing from and against any loss, liability, claims, causes of action, suits, or expense (including reasonable attorneys’ fees and defense costs, lien fees, judgments, fines, penalties, expert witness fees, appeals, and claims for damages of any nature whatsoever) not charged to the CEPPT and imposed as a result of, arising out of, related to or in connection with (1) the performance of the Board’s duties or responsibilities under this Agreement, except to the extent that such loss, liability, suit or expense results or arises from the Board's own gross negligence, willful misconduct or material breach of this Agreement, or (2) without limiting the scope of Paragraph F(6) of this Agreement, any acts taken or transactions effected in accordance with written directions from Employer or any of its authorized representatives or any failure of the Board to act in the absence of such written directions to the extent the Board is authorized to act only at the direction of Employer.
J. General Provisions
(1) Books and Records
Employer shall keep accurate books and records connected with the performance of this Agreement. Such books and records shall be kept in a secure location at Employer's office(s) and shall be available for inspection and copying by the Board and its representatives.
(2) Notice
(a) Any notice or other written communication pursuant to this Agreement will be deemed effective immediately upon personal delivery, or if mailed, three (3) days after the date of mailing, or if delivered by express mail or e-mail, immediately upon the date of confirmed delivery, to the following:
For the Board:
Filing by mail, send to:
CalPERS
CEPPT
P.O. Box 1494
Sacramento, CA 95812-1494
1/12/2022
1/12/2022
Filing in person, deliver to:
CalPERS Mailroom
CEPPT
400 Q Street
Sacramento, CA 95811
For Employer:
(b) Either party to this Agreement may, from time to time by notice in writing served upon the other, designate a different mailing address to which, or a different person to whom, all such notices thereafter are to be addressed. (3) Survival
All representations, warranties, and covenants contained in this Agreement, or in any instrument, certificate, exhibit, or other writing intended by the parties to be a part of this Agreement shall survive the termination of this Agreement. (4) Waiver
No waiver of a breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right, or remedy. No waiver of any breach, failure, right, or remedy shall be deemed a waiver of any other breach, failure, right, or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
(5) Necessary Acts; Further Assurances
The parties shall at their own cost and expense execute and deliver such further documents and instruments and shall take such other actions as may be reasonably required or appropriate to evidence or carry out the intent and purposes of this Agreement.
(6) Incorporation of Amendments to Applicable Laws and Accounting Standards Any references to sections of federal or state statutes or regulations or accounting standards shall be deemed to include a reference to any amendments thereof and any successor provisions thereto.
1/12/2022
(7) Days
Wherever in this Agreement a set number of days is stated or allowed for a particular event to occur, the days are understood to include all calendar days, including weekends and holidays, unless otherwise stated.
(8) No Third Party Beneficiaries
Except as expressly provided herein, this Agreement is for the sole benefit of the parties hereto and their permitted successors and assignees, and nothing herein, expressed or implied, will give or be construed to give any other person any legal or equitable rights hereunder. Notwithstanding the foregoing, CalPERS, the CEPPT, and all of the officers, trustees, agents and employees of CalPERS, the CEPPT and the Board shall be considered third party beneficiaries of this Agreement with respect to Paragraph I above.
(9) Counterparts
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
A majority vote of Employer’s Governing Body at a public meeting held on the ______ day of the month of __________________ in the year _________, authorized entering into this Agreement.
Signature of the Presiding Officer: ________________________________________ Printed Name of the Presiding Officer: _____________________________________ Name of Governing Body: ______________________________________________ Name of Employer: ___________________________________________________ Date: _______________________________
1/12/2022
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
BY_____________________________________
MELODY BENAVIDES
DIVISION CHIEF, PENSION CONTRACTS AND PREFUNDING PROGRAMS CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM
To be completed by CalPERS
The effective date of this Agreement is: _________________________ Agenda Item No. 11
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of August 22, 2023
_______________________________________ __________________________________ Prepared by: Approved by:
Hannah Sanchez, Recreation Services Manager Todd Bodem, City Administrator SUBJECT: City Facility and Parks Use Fee Schedule Update RECOMMENDATION:
That the City Council review the changes made to the proposed fees for use of facilities and parks and provide recommendations for final changes or approve the fees as presented.
BACKGROUND:
Guadalupe facilities available for rentals are used for a variety of reasons. Previous rentals have included use for small gatherings, meetings, birthdays, wedding receptions, recreational use, and non-profit use. Given the wide variety of use, the fee schedule needed to be updated to provide fees that align with the usage of the facility.
Because of the high amount of non-profit and recreational use, the fee schedule needed to be updated to offer prices specifically for that use. These fees are discounted to meet the communities’ needs while still providing compensation for use to the city. In addition, the fee schedule was missing costs for Jack O’Connell costs for field use.
DISCUSSION:
The attached draft fee schedule begins with an introduction page. This page defines terms seen in the City’s Master Fee Schedule to provide clarity to residents. In addition to the terms, the introduction page provides the possible additional costs for rental of any city facilities if applicable.
The main changes made to all facility fees/rates are the deposit, hourly rate, and non-profit rate format. Previously, the deposit was a flat rate for all rentals regardless of what the event was. This was a cause for concern because a renter with a small, quiet gathering was paying the same deposit as a renter with a birthday or wedding reception would pay. The number of guests is often an indicator of the type of event that it is going to be held. This is why staff recommends changing the deposit to this format. The split for cost based on number of guests was based on the total capacity limit for each facility.
Hannah Sanchez
The hourly rate was previously split based of resident rates versus non-resident rates. After staff did research on other cities in the area, it was noted that other cities split their hourly rate based on the space being rented during business hours or after business hours. This model fits the city and communities needs because it encourages renters to make preparations or run their event during business hours. This not only saves the city money, but also allows for easier coordination of the rental. The increase in the “Outside of Business Hours” rate would cover additional costs associated with the use of the facility and staff time.
The non-profit rate format was changed for all facilities. It is staff’s belief that the bulk of non-profit events should be able to be held within four hours. This is why staff recommends a four hour discounted flat rate for non-profits with any additional time charged by the hour with the non-profit hourly rate.
Please see reasoning for changes to each individual facility/park below.
Facilities
• Whole City Council Chambers
o The fees stayed the same except for the deposit and non-profit rate o Deposit: Original deposit was a total of $100 with $50 refundable if returned to original condition. The change was made to $50 with no refund if the party is expecting 35 or fewer guests and $100 with $50 refundable for parties of 36 guests or more. o Non-profit rate: Changed from $40 flat rate per visit to $80 for first 4 hours of use and a $20 hourly rate charge for anything past 4 hours of use. • Half City Council Chambers
o The fees stayed the same except for the deposit and non-profit rate o Deposit: Original deposit was a total of $100 with $50 refundable if returned to original condition. The change was made to $50 with no refund if the party is expecting 35 or fewer guests and $100 with $50 refundable for parties of 36 guests or more. o Non-profit rate: Changed from $25 flat rate per visit to $60 for first 4 hours of use and a $15 hourly rate charge for anything past 4 hours of use. • Senior Center
o The kitchen use fee, deposit, and non-profit rate were changed. o Kitchen Use: With the replacement of kitchen amenities, the fee for kitchen use was raised from $50 to $100.
o Deposit: Original deposit was a total of $200 with $100 refundable if returned to original condition. The change was made to $150 with no refund if the party is expecting 35 or fewer guests and $250 with $125 refundable for parties of 36 guests or more.
o Non-profit rate: Changed from $50 flat rate per visit to $80 for first 4 hours of use and a $20 hourly rate charge for anything past 4 hours of use. • Veteran’s Hall
o The deposit, hourly rate, and non-profit rate were changed. o Deposit: Original deposit was a total of $500 with $250 refundable if returned to original condition. The change was made to $150 with no refund if the party is expecting 35 or fewer guests and $250 with $125 refundable for parties of 36 guests or more. The cost was dropped because it was currently the same rate as the auditorium. The capacity and amenities are much more similar to the Senior Center than to the auditorium. Although this cost was dropped, staff anticipate more rentals of this space now that the rate is a more accurate reflection of the space and amenities available at that facility.
o Hourly Rate: To be a middle ground between the Senior Center and Auditorium rates the hourly rate was decreased from $90 and $110 per hour to $40 during business hours and $50 during off hours.
o Non-profit rate: Changed from $50 flat rate per visit to $100 for first 4 hours of use and a $30 hourly rate charge for anything past 4 hours of use. • LeRoy Community Center: LeRoy Community Center currently did not have any fees/rates set.
Staff created rates based on rates set for other facilities, occupancy, and amenities. o Boys and Girls Club has requested that BGC be compensated for their staff coverage of any events run through the city. They requested that they be compensated at $40 per hour for city events. This request if approved by city council would be deducted from the overall rate to rent and paid to BGC.
o Please review the proposed rates.
• City Hall Auditorium
o The deposit and non-profit rates were changed.
o Deposit: The original deposit was $500 with $250 refundable if returned to original status. Regardless of the event or number of people attending. To accommodate all types of events at fair rates the deposit is broken up into the number of guests. Please review changes.
o Non-profit rates: The non-profit rate was $50 flat rate charge per visit. Because the auditorium is used by non-profits in a variety of ways, the non-profit rate was split up into cost for a non-profit event and cost for a non-profit sports team’s use. Please review changes.
Parks
• BBQ Area Rates: The original rates for BBQ area rentals were too involved and were simplified to just one flat rate like most parks have. The original rates were as follows:
o Reservation Lock In Date: $60
o Deposit: $100
o Hourly Resident Rate: $40
o Hourly Non-Resident Rate: $50
Although the cost overall will be decreased it is staff’s belief from community feedback that there will be more rentals with this new rate set in place as many did not rate because they felt the cost was too high. In comparison to other cities, it was extremely high. • LeRoy Park BBQ Area: It is staff’s recommendation that LeRoy Park not be rented out for field use and that all outdoor organized recreation events be held at Jack O’Connell Park. o Please review changes.
• Jack O’Connell
o BBQ Area: Please review changes.
o All Fields Fees & Rates: These rates were put together based on what cities similar to our size and demographic charge for their outdoor recreation facilities. • Downtown Parking Rental: Staff is recommending changes to this fee based on the type of use. The downtown parking lot is rented for the approved Fiestas Patrias and Christmas Parade. These events necessitate for city staff to set up no parking signs in order to clear the lot prior to event, ensure that all cars are removed from the lot, and clean up after the event.
Staff recommends an increase in this charge as it is only a one-time fee. o The fees were increased.
o One-time Use Fee: This was changed from $60 to $100.
o Fee: This was changed from $100 with $50 refundable to a $200 per day charge.
Whether or not the Council makes any changes to the draft fee schedule, once the Council approves the final fees, staff will bring them back to the Council as part of a formal amendment of the City’s Master Fee Schedule (Part 2, B-1, Park & Facility Use + Special Events).
FISCAL IMPACT:
It is staff’s belief that with the following changes made that we should receive more rentals. It is anticipated that many of the changes made will save the city money. Staff will be using the current summary of rentals found in the Recreation & Parks Monthly Report to measure if there has been an uptick in rentals based on these fee changes.
ATTACHMENTS:
1. Original City Facility & Parks Use Fee Schedule
2. Proposed City Facility & Parks Use Fee Schedule
ATTACHMENT 1
City Facility and Parks Use Fee Schedule
Terms
• Business Hours
o City: 8am – 4pm; Monday through Friday
o Boys & Girls Club at LeRoy Park: 2pm – 6pm; Monday through Friday • Reserva�on Lock In Date: This deposit is made to lock in a date for a rental. If the event does take place, this amount will be deducted from the cost of the deposit. The reserva�on lock in date s�ll applies to non-profit organiza�ons.
• Kitchen Use: Kitchen use will only be added to the cost if the renter is u�lizing the kitchen ameni�es.
• Deposit: The deposit offers the opportunity for a par�al refund if the renter returns the facility back to its original status.
• Non-profits: To receive a non-profit rate, the group must be able to provide proof of 501c3 status.
o Schools and fraterni�es may also receive the non-profit rate.
Additional Costs for All Rentals if Applicable
• Alcohol Permit w/ABC License
o $75
• Alcohol Permit w/out ABC License
o $150
• Building Atendant
o $150 flat rate
• Must be procured by Renter
o Security guards (ask city for referrals)
o Addi�onal or replacement tables & chairs (ask city for referrals) ATTACHMENT 2
City Facility Rentals
City Council Chambers
The city council chambers is located within Guadalupe City Hall at 918 Obispo Street. This space is perfect for mee�ngs and with a par��on down the center of the room it can be used for mul�ple purposes. The chambers is available to rent for mee�ngs. With chairs only the whole chambers can hold up to 130 people. The north side of the chambers can hold up to 35 with tables and chairs and the south side of the chambers can hold up to 47 people.
Whole City Council Chambers Fees & Rates Reserva�on Lock In Date $50
DEPOSIT
Under 35 guests $50
Over 35 guests $100 ($50 refundable if facility
is returned to original status)
HOURLY RATE
During Business Hours $30
Outside Business Hours $40
Non-Profit Fees & Rates Deposit $50
Hourly Rate Less than 4-hour rental $20
4-hour or more rental $80 for first 4 hours; Regular
hourly rates apply a�er first 4
hours
Half City Council Chambers Fees & Rates Reserva�on Lock In Date $50
DEPOSIT
Under 35 guests $50
Over 35 guests $100 ($50 refundable if facility
is returned to original status)
HOURLY RATE
During Business Hours $20
Outside Business Hours $30
Non-Profit Fees & Rates Deposit $50
Hourly Rate Less than 4-hour rental $15
4-hour or more rental $60 for first 4 hours; Regular
hourly rates apply a�er first 4
hours
Senior Center
The Senior Center is a community center located near our downtown area at 4545 10th Street. With a main dining hall, a kitchen, and several other rooms this building is perfect for small gatherings like business mee�ngs, small group or club gatherings, or baby and bridal showers. The main dining hall is currently available for rentals. It has an occupancy limit of 67 individuals with chairs and tables set up and 144 individuals if only chairs are set up.
Dining Hall Fees & Rates
Reserva�on Lock In Date $50
Kitchen Use Fee $100
DEPOSIT
Under 35 guests $150
Over 35 guests $250 ($125 refundable if
returned to original status)
HOURLY RATE
During Business Hours $30
Outside Business Hours $40
Non-Profit Fees & Rates
Deposit $50
Hourly Rate Less than 4-hour rental $20
4-hour or more rental $80 for first 4 hours; Regular
hourly rates apply a�er first 4
hours
Veteran’s Hall (American Legion)
The Veteran’s Hall is home to Guadalupe’s veterans and is open to the public for rentals. The Veteran’s Hall is at 1025 Guadalupe Street. With a main dining hall, a kitchen, and several other rooms this building is perfect for small gatherings like business mee�ngs, small group or club gatherings, baby and bridal showers, or low floor impact indoor recrea�on (yoga, pilates, medita�on, etc.). The main dining hall is currently available for rentals. It has an occupancy limit of 72 individuals with chairs and tables set up and 154 individuals if only chairs are set up.
Dining Hall Fees & Rates
RESERVATION LOCK IN DATE $50
Kitchen Use Fee $100
DEPOSIT
Under 35 guests $150
Over 35 guests $250 ($125 refundable if…)
HOURLY RATE
During Business Hours $40
Outside Business Hours $50
Non-Profit Fees & Rates
Deposit $50
Hourly Rate Less than 4-hour rental $30
4-hour or more rental $100 for first 4 hours; Non-profit hourly rates apply a�er first 4
hours
LeRoy Community Center
Recently fully renovated, this beau�ful building is currently being u�lized by the Boys & Girls Club of the Mid-Central Coast and is located at 4689 11th Street. This community center is available for mee�ng and community event rentals. This space is not available for private events. *The gymnasium may be rented to teams that have proof of 501c3 status. * This space made up of the gymnasium (capacity: 291), a stage with par��on (capacity: 37), and an arts and cra�s room (capacity: 31).
Arts & Cra�s Room Fees & Rates RESERVATION LOCK IN DATE $20
HOURLY RATE
INSIDE BUSINESS HOURS $15
OUTSIDE BUSINESS HOURS $40
Stage Area Fees & Rates RESERVATION LOCK IN DATE $20
HOURLY RATE
INSIDE BUSINESS HOURS $15
OUTSIDE BUSINESS HOURS $40
Gymnasium Fees & Rates
RESERVATION LOCK IN DATE $100
HOURLY RATE
INSIDE BUSINESS HOURS $90
OUTSIDE BUSINESS HOURS $110
Non-Profit Gym Fees for Team Use HOURLY RATE $45
City Hall Auditorium
Located in the middle of Guadalupe city hall, this recently renovated mul�-use auditorium can be used for anything from workshops to sports ac�vi�es to birthday par�es and weddings. The space allows for 240 guests with a table and chair set up and 514 guests with just chairs set up.
Auditorium Fees & Rates RESERVATION LOCK IN DATE $100
KITCHEN USE FEE $100
DEPOSIT
Under 60 guests $250 ($125 refundable if facility
is returned to original status)
Under 150 guests $500 ($250 refundable if…)
Over 150 guests w/out alcohol $800 ($400 refundable if…) Over 150 guests w/alcohol $1000 ($500 refundable if…)
HOURLY RATE
During Business Hours $90
Outside Business Hours $110
Event Non-Profit Fees & Rates DEPOSIT $250
HOURLY RATE Less than 4-hour rental $80
4-hour or more rental $180 for first 4 hours; Nonprofit hourly rates apply a�er first 4 hours
Non-Profit Fees for Team Use
RESERVATION LOCK IN DATE
$50
HOURLY RATE
During Business Hours $15
Outside Business Hours $30
City Park Rentals
LeRoy Park BBQ Area
The LeRoy Park BBQ Area consists of two large pits, a working sink, a serving table, and mul�ple aluminum tables for sea�ng. The pits are locked as they must be rented to be used. The single pit closest to the community center is available on a first come first served basis. LeRoy Park is not available for outdoor recrea�onal rentals.
BBQ Area Flat Rate $215
Non-Profit Flat Rate $150
Jack O’Connell Park
Jack O’Connell Park is up to 15 acres made up of a BBQ area, horseshoe pit, football field, space for soccer, outdoor basketball court, so�ball field, and 1 mile walking track. The BBQ area and sports fields are available for rentals.
BBQ Area Flat Rate $160
Non-Profit Flat Rate $100
All Fields Fees & Rates Deposit $100/per day for tournaments or game days Field use Hourly Rate
Private Use $30
Non-profit Use $15
Full Park Event Use Fees & Rates Deposit $100
Hourly Rate Less than 4-hour rental $40
4-hour or more rental $200 for first 4 hours; Regular
hourly rates apply a�er first 4
hours
Downtown City Parking Lot
The Downtown City Parking lot is used only for city council approved events (Fiestas Patrias & Kiwanis Christmas Parade). Any organiza�on wishing to use the downtown city parking lot should request use from the city council.
Parking Rental Fees & Rates One Time Use Fee $100
Fee $200/day
Agenda Item No. 12
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of August 22, 2023
__________________________________
Prepared by:
Todd Bodem, City Administrator
SUBJECT: Resolution No. 2023-70 approving the Community Benefits Agreement between the City of Guadalupe and Element 7 Guadalupe LLC, dba Element 7 RECOMMENDATION:
That the City Council adopt Resolution No. 2023-70, approving the Community Benefits Agreement by and between the City of Guadalupe, a municipal corporation of the State of California (“City”) and Element 7 Guadalupe LLC, a California corporation (“Operator”), located at 859 Guadalupe Street, Guadalupe, CA 93434 (the “Site”).
BACKGROUND:
On May 25, 2021, the City Council adopted Ordinance No. 2021-494 (“the Cannabis Ordinance”), establishing Chapter 9.22 of the Guadalupe Municipal Code (“GMC”) relating to the operation of commercial cannabis business activity in the City of Guadalupe. The Cannabis Ordinance establishes the operational requirements with which all commercial cannabis businesses in the City must comply.
Along with meeting the requirements of the Cannabis Ordinance, the operator of each cannabis business must also enter into an operational or community benefit agreement with the City setting forth additional terms and conditions under which the cannabis facility will operate. Such additional terms and conditions may include, but are not limited to, providing public outreach and education, community service, payment of fees and other charges as mutually agreed, and other terms and conditions to protect and promote the public health, safety and welfare of the City and its residents.
On November 12, 2021, Element 7 Guadalupe LLC submitted an application to the City of Guadalupe for a cannabis business consisting of a storefront retail license located at 859 Guadalupe Street. A cannabis storefront retailer is also allowed to conduct sales via delivery to residences under the same license from the Department of Cannabis Control. Element 7 Guadalupe LLC proposes to conduct both storefront sales and delivery operations as allowed by their license type.
As a part of the application vetting and selection process, Element 7 Guadalupe LLC was required to include in its application a description of the community benefits it was willing to offer to the City.
Element 7 Guadalupe LLC’s application was vetted by the City Administrator and presented to the City
Council for final selection and authorization to complete the process for obtaining a cannabis business permit.
DISCUSSION:
The proposed community benefits being offered by Element 7 Guadalupe LLC have been incorporated into the attached Community Benefits Agreement (“the Agreement”). If approved by the Council, the enumerated community benefits shall become enforceable conditions of approval and made part of the Cannabis Business Permit (CBP) granted to Element 7 Guadalupe LLC. Any breaches of this Agreement shall be deemed violations of Element 7 Guadalupe LLC’s CBP.
The community benefits being proposed by Element 7 Guadalupe LLC are summarized below and are described in greater detail in the attached Agreement.
Public Benefit Fee
The business shall be subject to a fee of four percent (4%) on the gross receipts of all retail cannabis sales. The obligation to pay the Public Benefit fee shall cease if the City of Guadalupe implements a voterapproved cannabis business tax in the future.
Community Benefits
Operator Element 7 Guadalupe LLC shall implement its Community Benefit Program within 3 months of the effective date of the Agreement and shall maintain that program for the entire term of the Agreement. The Community Benefit Program shall include all of the following required benefits:
• Support for Local Non-Profits – Operator shall annually donate an amount not less than $50,000 to local non-profits.
• Community Advisory Board – Operator shall establish and maintain a Community Advisory Board comprised of 5 community leaders. The Board shall oversee all community integration efforts and support the Operator’s outreach and service with the local community, the impact of financial donations, and the community groups that most need support. • Impacting Homelessness – Operator shall annually provide an amount not less than $5,000 to support programs focused on helping with homeless issues in Guadalupe. • Local Product and Supplier Sourcing Program – Operator shall annually demonstrate that they have sourced at least 75% of all building, construction, equipment, repairs and maintenance services from local businesses.
• Local Community Engagement Manager – Operator shall appoint a Local Community Engagement Manager who shall be present for all key business decisions to ensure that all commitments to the community are funded and executed.
• Stock Option Plan – Operator shall commit up to 3% of common shares in the company to be allocated as stock options. Employees eligible for stock options shall include key staff, executives and staff serving longer than 24 months.
• Staff Volunteer Program – Operator shall require all full-time staff to contribute at least 10-hours quarterly (40 hours per year) to local causes or charities, at operator’s expense. These hours may be contributed as either hands-on volunteering or as pro-bono support services.
• Medical Cannabis Discount Program – Operator shall give away, or allow for heavily discounted, medical cannabis and cannabis goods for sick or low-income medical patients. Participants in the discount program will receive 5 grams of mixed shake or a 20% discount on medical cannabis purchased, up to 28g total of THC and 50mg of CBD per month. Operator shall offer medical cannabis, education, and discounts to veterans living in and around Guadalupe. • Craft Cannabis Producers Program – Operator shall annually demonstrate that they have sourced product from local and small craft and boutique cannabis farmers and manufacturers. • Cannabis Criminalization Reform and NDICA Partnership – Operator shall partner with NDICA (National Diversity and Inclusion Cannabis Alliance) to sponsor and host one (1) expungement clinic in Guadalupe annually. Operator shall partner with Latinos 4 Cannabis to create preferred job placements, job fairs, and training programs for cannabis entrepreneurs. • Environmentally Sustainable Business Practices – Operator shall demonstrate that they have incorporated environmentally sustainable business practices into the design and operation of their facility.
• Public Health Outreach and Education – Operator shall demonstrate that they have reached out to local education, youth, and law enforcement groups to provide monetary resources or educational materials for local youth on the dangers of substance abuse. • Community Engagement Events – Operator shall demonstrate that they have proactively engaged with the local community to provide cannabis education through outreach and partnerships with non-profit organizations, municipal agencies and neighborhood groups.
FISCAL IMPACT:
Element 7 LLC, the business, shall be subject to a fee of four percent (4%) on the gross receipts of all retail cannabis sales. The business shall also implement its Community Benefit Program which will have direct and indirect financial benefit to the city.
ATTACHMENTS:
1. Community Benefit Agreement
2. Resolution No. 2023-70
RECORDING REQUESTED BY,
AND WHEN RECORDED, MAIL TO:
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
Attn: City Clerk
_____________________________________________________________________________________
COMMUNITY BENEFIT AGREEMENT
This Community Benefit (“Agreement”) is made and entered into this 22nd day of August, 2023, by and between the City of Guadalupe, a municipal corporation of the State of California (“City”) and Element 7 Guadalupe LLC, a California limited liability company (“Operator”), located at 859 Guadalupe Street, Guadalupe, CA 93434 (the “Site”). City and Operator may be referenced herein as “Party” or collectively as “Parties”.
RECITALS
A. On May 25, 2021, by Ordinance No. 2021-494, the City Council adopted Chapter 9.22 of the Guadalupe Municipal Code (“GMC”) relating to the operation of commercial cannabis business activity.
B. On November 12, 2021, Operator submitted an application to the City of Guadalupe for a cannabis business consisting of an adult-use storefront retail license located at 859 Guadalupe Street, Guadalupe, CA 93434.
C. Pursuant to the process established in Chapter 9.22 of the GMC and in accordance with the Application Procedures and Guidelines for a Commercial Cannabis Business Permit adopted by the City Council, the Operator’s application was vetted by the City Administrator, and presented to the City Council for final selection and authorization to complete the process for obtaining a cannabis business permit (“CBP”).
D. As part of the application vetting and selection process, the Operator was required to include in its application a description of the community benefits it was willing to offer to the City and its citizens for the opportunity to open and operate a cannabis business in the City.
E. Pursuant to Section 9.22.110 of the GMC, “any community benefits that a cannabis business agrees to provide shall be incorporated into the terms and conditions under which the cannabis business will operate with the City's approval, if and when a cannabis business permit is issued.” F. Furthermore, pursuant to Section 9.22.370 of the GMC, “prior to operating in the City and as a condition of issuance of a cannabis business permit, the operator of each cannabis facility shall enter into an operational or community benefit agreement with the City setting forth the terms and conditions under which the cannabis facility will operate that are in addition to the requirements of this chapter, including, but not limited to, public outreach and education, community service, payment of fees and other charges as mutually agreed, and such other terms and conditions that will protect and promote the public health, safety and welfare.” G. Operator’s application included a description of such community benefits and this Agreement is being entered into to memorialize that commitment. This Agreement and its terms and conditions are incorporated into the conditions of approval made part of the CBP granted to the Applicant, and the Applicant’s breaches of this Agreement shall be deemed violations of said CBP.
ATTACHMENT 1
H. This Agreement satisfies the condition of issuance set forth in Sections 9.22.110 and 9.22.370 of the GMC.
I. On August 22, 2023, the City Council reviewed, considered, and adopted Resolution No. 2023-70 approving this Agreement.
AGREEMENT
1. Recitals. The Recitals set forth above are incorporated herein as if fully set forth in this Agreement.
2. Exhibits. The following “Exhibits” are attached and incorporated into this Agreement:
Designation Description
Exhibit A Physical location of the Operator’s Business Operations Exhibit B Public Benefit Fee Terms
3. Definitions. All definitions appearing in Section 9.22.060 of the GMC are hereby incorporated by reference. In addition, the following terms shall have the meanings specified below when used in this Agreement:
a. Agreement—This Operating Agreement between the City and Operator, inclusive of all Exhibits attached hereto.
b. Annual – Once every year, beginning one year after issuance of the cannabis business permit. c. Applicable Law—All applicable federal, state, regional, and local statutes, regulations, and rules including the Uniform Building Code and other Uniform Codes, the California Environmental Quality Act, the City’s ordinances, resolutions, rules, and regulations, as each statute, regulation, rule, Code, ordinance, and resolution may be amended from time to time, excluding such federal law which may conflict with state or local laws authorizing cannabis businesses or operations.
d. Business Operations—The cannabis business operated at the Site by Operator, its officers, officials, employees, agents, and consultants, as approved by the City Council, and as subject to the terms and conditions of this Agreement.
e. Fees—All charges, expenses, costs, monetary exactions, and any other monetary obligations imposed on Operator by City, other than assessments or regular or special taxes, and not limited to fees paid pursuant to this Agreement.
f. Major Amendment—Any modification to this Agreement that makes a substantive change, modification, or deviation in the terms of this Agreement or any Exhibits hereto. g. Minor Amendment—Any modification to this Agreement that does not make a substantive change, modification, or deviation in the terms of this Agreement or any Exhibits hereto. h. Operation—any act for which licensure is required under Chapter 9.22 of the GMC, or any commercial transfer of cannabis or cannabis products.
i. Person—an individual, firm, partnership, joint venture, association, corporation, limited liability company, estate, trust, business trust, receiver, syndicate, or any other group or combination acting as a unit, whether organized as a nonprofit or for-profit entity, and includes the plural as well as the singular number.
j. Site—The physical location of the Operator’s Business Operations, as described in Exhibit A, attached hereto.
GENERAL PROVISIONS
1. Applicability. This Agreement is only valid for the cannabis storefront retail business located at 859 Guadalupe Street, Guadalupe, CA 93434 as shown on Exhibit A. The Agreement is valid only at the specified location and is granted only to the business owners as specified in the CBP application submitted by Element 7 Guadalupe LLC (“Operator”). Any changes to the business ownership of the Operator are subject to the requirements of Section 9.22.280 of the GMC.
2. Assignment. City has entered into the Agreement with Operator in reliance upon Operator’s specialized knowledge, experience, and expertise relating to the commercial cannabis business activity. Therefore, this Agreement may not be assigned or otherwise transferred by Operator, whether to a third party or to another entity (even if Operator is an Owner, partner, or otherwise a participant in such entity), without the prior written authorization of the City. Any such assignment or transfer, at City’s sole discretion, may be considered Evidence of Default. Should Operator wish to assign or otherwise transfer the Agreement, Operator shall provide evidence to the reasonable satisfaction of the City Administrator and the City Attorney of the specialized knowledge, experience, expertise, and financial stability of the proposed assignee or transferee prior to review and possible approval by the City Council.
3. Effective Date. This Agreement shall be effective as of the date of issuance of the CBP.
4. Term of Agreement. The initial term of this Agreement shall be 10 years, with two (2) possible extensions of five (5) years each. This Agreement may be extended further by mutual agreement of the Operator and the City Council on such additional terms and conditions as to which the Parties may agree. The Parties agree that, prior to the end of the initial 10-year term, they will meet and confer in good faith with the goal either of continuing this Agreement on the same terms and conditions or of modifying the Agreement so that the Business Operations may continue for the mutual benefit of the City and the Operator.
5. Termination. This Agreement may be terminated upon mutual written agreement by both Parties.
Termination of this Agreement shall not eliminate the right of both Parties to seek any applicable and available remedies or damages, based upon acts or omissions occurring before termination.
6. Amendments. This Agreement shall be amended only by mutual consent of the Parties. All amendments shall be in writing. The City Council hereby expressly authorizes the City Administrator to approve Minor Amendments to this Agreement (e.g., change of notice address). Major Amendments to this Agreement shall be approved by the City Council. The City Administrator shall, on behalf of City, have sole discretion on behalf of the City to determine if an amendment is Minor or Major, and may consult with the City Attorney before making this determination. Nothing in this Agreement shall be construed as requiring a noticed public hearing, unless required by law.
7. Indemnification. Operator agrees to indemnify, defend, and hold harmless City, its officers, officials, employees, agents, and consultants from any and all administrative, legal, or equitable actions, claims, or other proceedings instituted by any person or entity not a party to the Agreement challenging the validity of the Agreement or any action arising out of or relating to the Agreement. Operator shall pay for City’s costs of defense, whether directly or by timely reimbursement on a monthly basis. Such costs shall include, but not be limited to, all court costs and attorney’s fees expended by the City in defense of the action or proceeding, plus staff and consultant time spent in regard to defense of the action or proceeding. The parties shall use best efforts to select mutually agreeable defense counsel but, if the parties cannot reach agreement, City may select its own legal counsel and Operator agrees to pay directly or timely reimburse on a monthly basis City for all such court costs, attorney’s fees and time referenced herein.
Operator further agrees to indemnify, defend, and hold harmless City, its officers, officials, employees, agents, and consultants from any and all claims, costs, and liability for any damages, personal injury or death, or property damage which may arise directly or indirectly from Operator’s Business Operations pursuant to this Agreement, except as caused by City’s sole or gross negligence.
8. Notices. Any notice or communication required by the Agreement between the parties shall be in writing and may be delivered either personally or by registered mail, return receipt requested. Notice, whether given by personal delivery or by registered mail, shall be deemed to have been given and received on the day of actual receipt at any of the addresses designated below as to the party to whom the notice is sent. Any party hereto may at any time, upon written notice to the other party hereto, designate any other address in substitution of the address to which such notice or communication shall be given. However, should a party’s address no longer be valid such that delivery by registered mail, return receipt required, is not successful, then delivery by U.S. mail shall be effective five business days after mailing of notice. Such notices or communications shall be given to the parties at the addresses set forth below:
To the City of Guadalupe:
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
Attn: City Administrator
With a copy to (which shall not constitute notice):
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
Attn: City Attorney
To Operator:
Robert M. DiVito
PO Box 388
San Francisco, CA 94104
[email protected]
With a copy to (which shall not constitute notice):
Element 7 Guadalupe LLC
859 Guadalupe Street
Guadalupe, CA 93434
Attn: Business Counsel
PUBLIC BENEFIT FEE
1. Acknowledgment. The Parties acknowledge and agree that this Agreement confers substantial private benefits upon Operator that will place burdens upon City infrastructure, services, and neighborhoods.
Accordingly, the Parties intend to provide consideration to City that are commensurate with the private benefits conferred on Operator (the “Public Benefit”).
2. Public Benefit Agreement. In consideration of the forgoing, Operator has agreed to pay the Public Benefit fee identified in Exhibit B. The terms and conditions contained in Exhibit B are incorporated into this Agreement.
3. Implementation of Cannabis Tax. Operator’s obligation to pay the Public Benefit fee shall cease if the City of Guadalupe implements a tax, specifically applied to commercial cannabis businesses.
COMMUNITY BENEFITS
1. Community Service Program Agreement. Operator agrees to implement and maintain for the entirety of the term of this Agreement a Community Benefit Program (“Community Program”) to benefit the City and its residents and to foster equitable participation in the cannabis industry. Operator shall initiate its Community Program within three months of this Agreement’s Effective Date and shall maintain that program for the entire term of the Agreement.
2. Written Plan. Operator has submitted, as part of its permit application, a written Community Benefit Plan (“Community Plan”). The Community Plan was used to develop the list of Required Benefits described below. Operator shall provide an annual report to the City Administrator and City Attorney on its progress in carrying-out the Community Program’s goals and measurable outcomes. Upon request of the City Administrator or City Attorney, Operator shall also agree to provide a presentation to the City Council on the Community Program’s goals and measurable outcomes. The Required Benefits may be modified in writing by request of the Operator and approval of the City Administrator or the City Attorney.
3. Required Benefits. The Operator has committed to providing the following benefits:
a. Support for Local Non-Profits – Operator shall annually donate an amount not less than $50,000 (cash and other monetary benefits collectively) to the following local non-profit organizations:
i. Los Amigos De Guadalupe
ii. Guadalupe Bulldogs Youth Football
iii. Guadalupe Cultural Arts and Education Center
iv. Vietnam Veterans of America Chapter 982
Community Advisory Board – Operator shall establish and maintain a Community Advisory Board comprised of 5 community leaders. The Board shall oversee all community integration efforts and support the Operator’s outreach and service with the local community, the impact of financial donations, and the community groups that most need support. b. Impacting Homelessness – Operator shall annually provide an amount not less than $5,000 to support programs focused on helping with homeless issues in Guadalupe. c. Local Product and Supplier Sourcing Program – Operator shall annually demonstrate that they have sourced at least 75% of all building, construction, equipment, repairs and maintenance services from local businesses.
d. Local Community Engagement Manager – Operator shall appoint a Local Community Engagement Manager who shall be present for all key business decisions to ensure that all commitments to the community are funded and executed.
e. Stock Option Plan – Operator shall commit up to 3% of common shares in the company to be allocated as stock options. Employees eligible for stock options shall include key staff, executives and staff serving longer than 24 months.
f. Staff Volunteer Program – Operator shall require all full-time staff to contribute at least 10- hours quarterly (40 hours per year) to local causes or charities, at operator’s expense. These hours may be contributed as either hands-on volunteering or as pro-bono support services. g. Medical Cannabis Discount Program – Operator shall give away, or allow for heavily discounted, medical cannabis and cannabis goods for sick or low-income medical patients.
Participants in the discount program will receive 5 grams of mixed shake or a 20% discount on medical cannabis purchased, up to 28g total of THC and 50mg of CBD per month. Operator shall offer medical cannabis, education, and discounts to veterans living in and around Guadalupe.
h. Craft Cannabis Producers Program – Operator shall annually demonstrate that they have sourced products from local and small craft and boutique cannabis farmers and manufacturers.
i. Cannabis Criminalization Reform and NDICA Partnership – Operator shall partner with NDICA (National Diversity and Inclusion Cannabis Alliance) or another similar group to sponsor and host one (1) expungement clinic in Guadalupe annually. Operator shall partner with Latinos 4 Cannabis to create preferred job placements, job fairs, and training programs for cannabis entrepreneurs.
j. Environmentally Sustainable Business Practices – Operator shall demonstrate that they have incorporated environmentally sustainable business practices into the design and operation of their facility.
k. Public Health Outreach and Education – Operator shall demonstrate that they have reached out to local education, youth, and law enforcement groups to provide monetary resources or educational materials for local youth on the dangers of substance abuse. l. Community Engagement Events – Operator shall demonstrate that they have proactively engaged with the local community to provide cannabis education through outreach and partnerships with non-profit organizations, municipal agencies and neighborhood groups.
DEFAULT
1. Default. The failure by any Party to perform in accordance with the terms and provisions of this Agreement shall constitute a default. Any Party alleging a default or breach of this Agreement (“Charging Party”) shall give the other Party (“Charged Party”) not less than thirty (30) calendar days written notice, which shall specify the nature of the alleged default and the manner in which the default may be cured. During any such thirty (30) calendar day period, the Charged Party shall not be considered in default for purposes of termination of this Agreement or institution of legal proceedings for the breach of this Agreement.
2. Legal Proceedings. After expiration of the thirty (30) calendar day period, if such default has not been cured or is not in the process of being diligently cured in the manner set forth in the notice, or if the breach cannot reasonably be cured within thirty (30) calendar days, the Charging Party may, at its option, institute legal proceedings pursuant to this Agreement or give notice of its intent to terminate this Agreement.
3. Periodic Review. Evidence of default may arise in the course of a periodic review of this Agreement.
If any Party determines that another Party is in default following the completion of a periodic review, said Party may give written notice of termination of this Agreement, specifying in the notice the alleged nature of the default and potential actions to cure said default where appropriate. If the alleged default is not cured in thirty (30) calendar days or within such longer period specified in the notice or the defaulting Party is not diligently pursuing a cure or if the breach cannot reasonably be cured within the period or the defaulting party waives its right to cure such alleged default, this Agreement may be terminated by the non-defaulting Party by giving written notice.
4. Permit Issuance and Renewal. In the event Operator is in default under the terms and conditions of this Agreement, no permit application shall be accepted or renewed by the City nor will any permit be issued or renewed to Operator until the default is cured, or the Agreement is terminated.
STANDARD TERMS AND CONDITIONS
1. Venue. Venue for all legal proceedings shall be in the Superior Court of California in and for the County of Santa Barbara.
2. Waiver. All waivers must be in writing to be effective or binding upon the waiving party and no waiver shall be implied from any omission by a party to take or not take any action with respect to default or other matters. Failure by a party to insist upon the strict performance of any provisions of the Agreement by the other party shall not constitute waiver of such party’s right to demand strict compliance by the other party in the future. Furthermore, no express written waiver of any default shall affect any other default or cover any other period of time specified in such express waiver.
3. Completeness of Instrument. This Agreement, together with its specific references, attachments, and Exhibits, constitutes all of the agreements, understandings, representations, conditions, warranties, and covenants made by and between the Parties hereto. Unless set forth herein, no Party to this Agreement shall be liable for any representations made, express or implied.
4. Supersedes Prior Agreement. It is the intention of the Parties hereto that this Agreement shall supersede any prior agreements, discussions, commitments, or representations, written, electronic, or oral, between the Parties hereto with respect to the Business Operations.
5. Captions. The captions of this Agreement are for convenience and reference only and the words contained therein shall in no way be held to explain, modify, amplify, or aid in the interpretation, construction, or meaning of the provisions of this Agreement.
6. Number and Gender. In this Agreement, the neuter gender includes the feminine and masculine, and the singular includes the plural.
7. Mandatory and Permissive. "Shall" and "will" and "agrees" are mandatory. "May" or "can" are permissive.
8. Term Includes Extensions. All references to the Term of this Agreement shall include any extensions of such Term.
9. Counterparts. This Agreement may be executed simultaneously, and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.
10. Other Documents. The Parties agree that they shall cooperate in good faith to accomplish the objectives of this Agreement and, to that end, agree to execute and deliver such other instruments or documents as may be necessary and convenient to fulfill the purposes and intentions of this Agreement.
11. Time is of the Essence. Time is of the essence in this Agreement in each covenant, term, and condition herein.
12. Authority. All Parties to this Agreement warrant and represent that they have the power and authority to enter into this Agreement and the names, titles, and capacities herein stated on behalf of any entities, persons, states, or firms represented or purported to be represented by such entities, persons, states, or firms and that all former requirements necessary or required by state or federal law in order to enter into this Agreement had been fully complied with. Further, by entering into this Agreement, no Party hereto shall have breached the terms or conditions of any other contract or agreement to which such Party is obligated, which such breach would have a material effect hereon.
13. Document Preparation. This Agreement will not be construed against the Party preparing it, but will be construed as if prepared by all Parties.
14. Advice of Legal Counsel. Each Party acknowledges that it has reviewed this Agreement with its own legal counsel and, based upon the advice of that counsel, freely entered into this Agreement.
15. Attorney's Fees and Costs. If any action at law or in equity, including action for declaratory relief, is brought to enforce or interpret provisions of this Agreement, the prevailing Party shall be entitled to reasonable attorney's fees and costs, which may be set by the court in the same action or in a separate action brought for that purpose, in addition to any other relief to which such Party may be entitled.
16. Calculation of Time Periods. All time referenced in this Agreement shall be calendar days, unless the last day falls on a legal holiday, Saturday, or Sunday, in which case the last day shall be the next business day.
17. Full Force and Effect. If any term, provision, covenant, or condition of this Agreement is held by court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions of the Agreement shall continue in full force and effect, unless enforcement of the Agreement as so invalidated would be unreasonable or grossly inequitable under all the circumstances or would the frustrate the purpose of the Agreement.
18. Limitations. The Parties shall take all steps reasonable and necessary to effectuate the terms and intent of the Agreement. However, no provision of the Agreement shall limit, or be construed to limit, the right of the City, the City Administrator, the City Attorney, or the City Council to exercise discretion as to the Agreement or other matters.
19. Partners. The Parties are not, and shall not be construed, to be partners or joint ventures.
20. Third Parties. The only parties to the Agreement are City and Operator. There are no third-party beneficiaries and the Agreement is not intended, and shall not be construed, to benefit or be enforceable by any other person whatsoever.
EXECUTED AS OF August 22, 2023.
[SIGNATURES ON THE NEXT PAGE]
CITY OF GUADALUPE OPERATOR
__________________________________ ________________________________ Todd Bodem
City Administrator, City of Guadalupe
Attest:
__________________________________
Amelia M. Villegas, City Clerk
Approved as to form:
___________________________________
Philip F. Sinco, City Attorney
EXHIBIT A
PHYSICAL LOCATION OF THE OPERATOR’S BUSINESS OPERATIONS Property Address: 859 Guadalupe Street, Guadalupe CA 93434
EXHIBIT B
PUBLIC BENEFIT FEE
1. Applicability. The Public Benefit fee is levied upon business gross receipts. The Public Benefit fee shall not be separately identified or otherwise specifically assessed or charged to any member, customer, patient, or caretaker.
2. Definitions. The definitions cited in the Community Benefit Agreement are incorporated herein. The following additional words and phrases shall have the meanings set forth below when used in this Exhibit:
a. Business—All activities engaged in or caused to be engaged in within the City, including any commercial or industrial enterprise, trade, profession, occupation, vocation, calling, or livelihood, whether or not carried on for gain or profit, but shall not include the services rendered by an employee to his or her employer.
b. Calendar Year—January 1 through December 31, of the same year. c. Cultivation—any activity involving the planting, growing, harvesting, drying, curing, grading, or trimming of cannabis and includes, but is not limited to, the operation of a nursery. d. Distribution—the procurement, sale, and transport of cannabis and cannabis products between licensees.
e. Employee—each and every person engaged in the operation or conduct of any business, whether as Owner, member of the Owner's family, partner, associate, agent, manager, or solicitor, and each and every other person employed or working in such business for a wage, salary, commission, barter, or any other form of compensation. f. Engaged in Business as a Cannabis Business—means the commencing, conducting, operating, managing, or carrying on of a cannabis business, whether done as Owner, or by means of an officer, agent, manager, employee, or otherwise, whether operating from a fixed location in the City or coming into the City from an outside location to engage in such activities. g. Fee Administrator—the City Administrator of the City of Guadalupe or his or her designee. h. Gross Receipts—whether designated as a sales price, royalty, rent, membership fee, ATM service fee, delivery fee, slotting fee, any other fee, vaping room service charge, commission, dividend, or other designation, the total amount (including all receipts, cash, credits, services and property of any kind or nature) received or payable for sales of goods, wares or merchandise, or for the performance of any act or service of any nature for which a charge is made or credit allowed (whether such service, act or employment is done as part of or in connection with the sale of goods, wares, merchandise or not), without any deduction therefrom on account of the cost of the property sold, the cost of materials used, labor or service costs, interest paid or payable, losses or any other expense whatsoever. However, the following shall be excluded from Gross Receipts:
i. Cash discounts where allowed and taken on sales;
ii. Any tax required by law to be included in or added to the purchase price and collected from the consumer or purchaser;
iii. Such part of the sale price of any property returned by purchasers to the seller as refunded by the seller by way of cash or credit allowances or return of refundable deposits previously included in gross receipts;
iv. Receipts derived from the occasional sale of used, obsolete or surplus trade fixtures, machinery or other equipment used by the Operatorin the regular course of business; v. Cash value of sales, trades or transactions between departments or units of the same business located in the City of Guadalupe;
vi. Whenever there are included within the gross receipts amounts which reflect sales for which credit is extended and such amount proved uncollectible in a subsequent year, those amounts may be excluded from the gross receipts in the year they prove to be uncollectible; provided, however, if the whole or portion of such amounts excluded as uncollectible are subsequently collected they shall be included in the amount of gross receipts for the period when they are recovered; vii. Receipts of refundable deposits, except that such deposits when forfeited and taken into income of the business shall not be excluded when in excess of one dollar; viii. Amounts collected for others where the business is acting as an agent or trustee and to the extent that such amounts are paid to those for whom collected. These agents or trustees must provide the City Administrator with the names and the addresses of the others and the amounts paid to them. This exclusion shall not apply to any fees, percentages, or other payments retained by the agent or trustees. ix. Retail sales of non-cannabis products, such as t-shirts, sweaters, hats, stickers, key chains, bags, books, posters, rolling papers, cannabis accessories such as pipes, pipe screens, vape pen batteries or other personal tangible property which the Fee Administrator has excluded in writing shall not be subject to the Public Benefit fee under this Chapter.
x. Payments made by the Operator (Seller) to a cannabis business (Buyer) for the difference in the original acquisition price and subsequent renegotiated or finalized selling price of products or services sold to a specific end customer. This type of transaction is referred to as a “Billback”. The Operator must provide supporting documentation to substantiate the transaction in order to be eligible for an exemption.
i. Manufacture—to compound, blend, extract, infuse, or otherwise make or prepare a cannabis product.
j. Medicinal Cannabis or Medicinal Cannabis Product—cannabis or a cannabis product, intended to be sold or sold for use pursuant to the Compassionate Use Act of 1996 (Proposition 215), found at Section 11362.5 of the Health and Safety Code, for a medicinal cannabis patient in California who possesses a physician’s recommendation, or a cannabis card issued pursuant to Health and Safety Code Section 11362.71. k. Nursery—a facility or part of a facility that is used only for producing clones, immature plants, seeds, and other agricultural products used specifically for the planting, propagation, and cultivation of cannabis.
l. Processing—all activities associated with the drying, curing, grading, trimming, rolling, storing, packaging, and labeling of cannabis or nonmanufactured cannabis products. m. Purchaser—the customer who is engaged in a transaction with a licensee for purposes of obtaining cannabis or cannabis products.
n. Retailer—commercial cannabis business facility where cannabis, cannabis products, or devices for the use of cannabis or cannabis products are offered, either individually or in any combination, for retail sale, including an establishment (whether fixed or mobile) that delivers, pursuant to express authorization, cannabis and cannabis products as part of a retail sale, and where the operator holds a valid Cannabis Business Permit from the City of Guadalupe authorizing the operation of a retailer, and a valid state license as required by state law to operate a retailer.
o. Sale, Sell, and To Sell—includes any sale, exchange, or barter. It shall also mean any transaction whereby, for any consideration, title to cannabis, and/or cannabis products are transferred from one person to another and includes the delivery of cannabis, and/or cannabis products pursuant to an order placed for the purchase of the same, but does not include the return of cannabis, and/or cannabis products to the licensee from whom the cannabis, and/or cannabis product was purchased.
p. Testing Laboratory—a cannabis business that (i) offers or performs tests of cannabis, and/or cannabis products, (ii) offers no service other than such tests, (iii) sells no products, excepting only testing supplies and materials, (iv) is accredited by an accrediting body that is independent from all other persons involved in the cannabis industry in the state, and (v) is registered with the Bureau of Cannabis Control or other state agency.
3. Public Benefit Fee Calculation. The Public Benefit fee shall be calculated as follows:
a. For the retail sale of cannabis, the business shall be subject to a fee of four percent (4%) of gross receipts.
4. Reporting and Remittance of Fee—The Operator shall report and remit the Public Benefit fee as follows:
a. The fee imposed by this Agreement shall be paid, in arrears, on a monthly basis. No later than the last day of the month following the close of the calendar month, the Operator shall file with the Fee Administrator a statement (“fee statement”) of the fee owed for that calendar month and the basis for calculating that fee. The Fee Administrator may require that the fee statement be submitted on a form prescribed by the Fee Administrator. The fee for each calendar month shall be due and payable on that same date that the fee statement for the calendar month is due.
b. Upon cessation of the business, fee statements and payments shall be immediately due for all calendar months up to the calendar month during which cessation occurred. c. The Fee Administrator may, at his or her discretion, establish alternative reporting and payment periods for the Operator as the Fee Administrator deems necessary to ensure effective collection of the Public Benefit fee. The Fee Administrator may require that the Operator make payments via a cashier’s check, money order, wire transfer, or similar instrument.
5. Timely Remittance— Whenever any payment, statement, report, request or other communication is due, it must be received by the Fee Administrator on or before the final due date. A postmark will not be accepted as timely remittance. If the due date would fall on a Saturday, Sunday or a holiday observed by the City, the due date shall be the next regular business day on which the City is open to the public.
6. Payment When Fees Deemed Delinquent— Unless otherwise specifically provided under other provisions of this Agreement, the fees required to be paid pursuant to this Agreement shall be deemed delinquent if not received by the Fee Administrator on or before the due date as specified.
7. Notice not required by the City—The City may as a courtesy send a fee notice to the Operator which owes the Public Benefit fee. However, the Fee Administrator is not required to send a delinquency or other notice or bill to the Operator. Failure to send such notice or bill shall not affect the validity of any fee or penalty due under the provisions of this Agreement.
8. Penalties and interest—Should the Operator fail or refuse to pay any Public Benefit fee required to be paid pursuant to this Agreement on or before the due date, the Operator shall pay penalties and interest as follows:
a. A penalty equal to ten percent (10%) of the amount of the fee, in addition to the amount of the fee, plus interest on the unpaid fee calculated from the due date of the fee at the rate of one percent (1%) per month.
b. If the fee remains unpaid for a period exceeding one calendar month beyond the due date, an additional penalty equal to twenty-five percent (25%) of the amount of the fee, plus interest at the rate of one percent (1%) per month on the unpaid fee and on the unpaid penalties.
c. Interest shall be applied at the rate of one percent (1%) per month on the first day of the month for the full month and will continue to accrue monthly on the fee and penalty until the balance is paid in full.
d. Whenever a check or electronic payment is submitted in payment of a Public Benefit fee and the payment is subsequently returned unpaid by the bank for any reason, the Operator will be liable for the fee amount due plus any fees, penalties and interest as provided for in this Agreement.
9. Refunds and Credits— No refund shall be made of any fee collected pursuant to this Agreement, except as follows:
a. Whenever the amount of the Public Benefit fee, penalty or interest has been overpaid, paid more than once, or has been erroneously collected or received by the City under this Agreement, it may be refunded to the Operator provided that a written claim for refund is filed with the Fee Administrator within one (1) year of the date the fee was originally due or paid, whichever came first.
b. The Fee Administrator, his or her designee or any other City officer charged with the administration of this Agreement shall have the right to examine and audit all the books and business records of the Operator in order to determine the eligibility to the claimed refund.
No claim for refund shall be allowed if the Operator refuses to allow such examination of books and business records after request by the Fee Administrator to do so. c. In the event that the Public Benefit fee was erroneously paid in an amount in excess of the fee due, and the error is attributable to the City, the City shall refund the amount of fee erroneously paid; provided that (i) a claim for refund has been timely filed with the Fee Administrator; and (ii) the refund cannot exceed, under any circumstance, the amount of fee overpaid during the twelve months preceding the last month for which the claim states the fee was overpaid.
10. Administration of the Fee— It shall be the duty of the Fee Administrator to collect the fees, penalties, and perform the duties required by this Agreement. The Fee Administrator may take such actions as needed to administer the Public Benefit fee, including but not limited to:
a. Provide the Operator forms for the reporting of the fee; b. Provide information to the Operator concerning the provisions of the fee; c. Receive and record all fees remitted to the City;
d. Maintain records of Operator reports and fees collected; e. Assess penalties and interest to Operator pursuant to this Agreement; f. Determine amounts owed under and enforce collection pursuant to this Agreement.
11. Enforcement Action to Collect— Any fee, penalties and/or interest required to be paid under the provisions of this Agreement shall be deemed a debt owed to the City. The provisions of this Agreement shall not be deemed a limitation upon the right of the City to bring any other action including civil and equitable actions, based upon the failure to pay the fees, penalties and/or interest imposed by this Agreement or the failure to comply with any of the provisions of this Agreement.
12. Audit and Examination of Records— For the purpose of ascertaining the amount of Public Benefit fee owed or verifying any representations made by the Operator to the City in support of his or her fee calculation, the Fee Administrator shall have the power to inspect the Operator’s site and to audit and examine all books and records (including, but not limited to bookkeeping records, state and federal income tax returns, and other records relating to the gross receipts of the business) of persons engaged in cannabis businesses. In conducting such investigation, the Fee Administrator shall have the power to inspect any equipment, such as computers or point of sale machines, that may contain such records. It shall be the duty of the Operator for the collection and payment to the City of any fee imposed by this Agreement to keep and preserve, for a period of at least three (3) years, all records as may be necessary to determine the amount of such fee as the Operator may have been liable for the collection of and payment to the City, which records the Fee Administrator or his/her designee shall have the right to inspect at all reasonable times.
13. Revocation—The City may revoke or refuse to renew the Operating Agreement if the Operator is delinquent in the payment of any fee due pursuant to this Agreement or that fails to make a deposit required by the Fee Administrator pursuant to this Agreement, for more than sixty (60) days after the payment or deposit is due.
RESOLUTION NO. 2023-70
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING THE COMMUNITY BENEEFITS AGREEMENT BETWEEN THE CITY OF GUADALUPE AND ELEMENT 7 GUADALUPE LLC, DBA ELEMENT 7, FOR THE OPERATION OF A CANNABIS STOREFRONT RETAIL BUSINESS LOCATED AT 859
GUADALUPE STREET
WHEREAS, on May 25, 2021, by Ordinance No. 2021-494, the City Council adopted Chapter 9.22 of the Guadalupe Municipal Code (“GMC”) relating to the operation of commercial cannabis business activity in the City; and
WHEREAS, on November 12, 2021, Element 7 Guadalupe LLC (“Operator”) submitted an application to the City of Guadalupe for a cannabis business consisting of a storefront retail license located at 859 Guadalupe Street, Guadalupe, CA, whose operations include both storefront retail sales and sales via delivery to residences; and
WHEREAS, pursuant to the process established in Chapter 9.22 of the GMC and in accordance with the Application Procedures and Guidelines for a Commercial Cannabis Business Permit adopted by the City Council, the Operator’s application was vetted by the City Administrator, and presented to the City Council for final selection and authorization to complete the process for obtaining a cannabis business permit (“CBP”); and
WHEREAS, as part of the application vetting and selection process, the Operator was required to include in its application a description of the community benefits it was willing to offer to the City and its citizens for the opportunity to open and operate a cannabis business in the City; and WHEREAS, pursuant to Section 9.22.110 of the GMC, “any community benefits that a cannabis business agrees to provide shall be incorporated into the terms and conditions under which the cannabis business will operate with the City's approval, if and when a cannabis business permit is issued”; and WHEREAS, pursuant to Section 9.22.370 of the GMC, “prior to operating in the City and as a condition of issuance of a cannabis business permit, the operator of each cannabis facility shall enter into an operational or community benefit agreement with the City setting forth the terms and conditions under which the cannabis facility will operate that are in addition to the requirements of this chapter, including, but not limited to, public outreach and education, community service, payment of fees and other charges as mutually agreed, and such other terms and conditions that will protect and promote the public health, safety and welfare”; and
WHEREAS, the Operator’s application included a description of such community benefits which have been incorporated into the attached Community Benefits Agreement (“Agreement”); and WHEREAS, the Agreement and its terms and conditions are incorporated into the conditions of approval made part of the CBP granted to the Applicant, and the Applicant’s breaches of this Agreement shall be deemed violations of said CBP; and
ATTACHMENT 2
WHEREAS, the Agreement satisfies the condition of issuance set forth in Sections 9.22.110 and 9.22.370 of the GMC; and
WHEREAS, the City Council reviewed, considered, and adopted Resolution No. 2023-70 approving the attached Community Benefits Agreement by and between the City of Guadalupe and Element 7 Guadalupe LLC for the operation of a cannabis storefront retail business located at 859 Guadalupe Street at its meeting on August 22, 2023.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:
SECTION 1: The attached Community Benefits Agreement between the City of Guadalupe and Element 7 Guadalupe LLC is hereby approved.
SECTION 2: City Administrator Todd Bodem is authorized to sign the Agreement on behalf of the City.
SECTION 3: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
PASSED, APPROVED AND ADOPTED at a regular meeting on the 22nd day of August 2023 by the following vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAINED:
I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023-70 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held August 22, 2023 and that same was approved and adopted.
ATTEST:
_________________________________ ________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney
Agenda Item No. 13
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of August 22, 2023
_______________________________ _________________________________ Prepared by: Approved by:
Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Status of 866 Guadalupe Street Code Compliance Case RECOMMENDATION:
That the City Council accept this report concerning the status of compliance efforts by Jose Martinez and Ruben Dorado, the responsible parties, with respect to a nuisance abatement order issued by the City’s hearing officer (Jack Owen) on a compliance order for a property located at 866 Guadalupe Street, which it appealed to the City Council, and provide direction to staff.
BACKGROUND:
The owner/operator of the Guadalupe Café located at 866 Guadalupe St. (Jose Martinez) caused extensive construction work to be performed to rear portions of the property without obtaining required building permits. The work involved large amounts of concrete (apparently for a parking lot) and construction of a retaining wall/fence. It is unknown whether the concrete and retaining wall were constructed in compliance with state building code requirements, for example, whether the correct amount of rebar was used and/or if it was installed correctly.
After becoming aware of this work done without required permits, City staff sent a notice of violation in December 2020. In addition to the concrete work and the installation of the retaining wall/fence, other violations were also identified. After initial compliance activities by the City had taken place but were unsuccessful in achieving compliance, a Compliance Order was eventually issued on May 6, 2021, which eventually led to seven (7) administrative hearings before the City’s Code Compliance hearing officer, Jack Owen (Hearing Officer) the first of which took place on September 9, 2021, and the final one on February 28, 2023.
The final order (dated February 28, 2023) by the Hearing Officer (Jack Owen) stated:
All violations shall be corrected and inspected on or before MONDAY, 5-1- 2023 at 4:00PM. If all violations have not been corrected by 5-1-2023, Daily Administrative Penalties of $250.00 per day, will begin on 5-2-2023 and continue until all violations are corrected or the maximum accrual of $10,000.00 is reached.
Philip F. Sinco
Pursuant to the Guadalupe Municipal Code, the Hearing Officer’s final decision on a compliance order may be appealed to the City Council. An appeal of the Hearing Officer’s final order was timely filed on March 13, 2023.
The appeal before the City Council was held at its meeting on May 9, 2023. The responsible parties, Jose Martinez and Reuben Dorado were both present, but were represented at the appeal hearing by Matthew Goodman, who identified himself as a “design consultant.” Staff had never been contacted by Mr. Goodman prior to the appeal hearing. Mr. Goodman made factual statements about rebar and mentioned photographs (that was not presented to the Code Compliance hearing officer at any of the administrative hearings), to which the City Attorney objected that this evidence was not allowed at the appeal hearing since the Municipal Code specifically provides that all evidence presented at an appeal of a Code Compliance Officer’s decision is limited to the administrative record in this matter (i.e., the evidence present to the hearing officer).
Regardless, Mr. Goodman requested the opportunity for the responsible parties to apply to the City for the proper permit(s) so they could comply. He represented to the Council that he was qualified to help the responsible parties to obtain compliance by applying for the appropriate permit(s).
The City Attorney stated that he was “stunned and dismayed” because the responsible parties had a year and a half to do this but had failed to do so, which has resulted in considerable costs to the City. He also stated that the City would, nevertheless, support this request because “punishment” was never the goal, but rather, compliance. The City Attorney, therefore, suggested that the appeal be suspended, and that the matter could be referred back to the hearing officer.
During the Council’s deliberations during the hearing, Mayor Julian specifically inquired about photographs Mr. Goodman had stated showed the rebar used for the construction. Mr. Goodman advised the Council that he had these photographs (which he admitted had had not been provided to the City before).
The City Attorney recommended that the matter be referred back to the Code Compliance hearing officer (who would hold further administrative hearings). Assistant City Attorney, Wendy Stockton, who participated at the hearing (via Zoom) in order to advise the City Council (since the City Attorney was prosecuting the case and could not also advise the Council on its options) suggested that the City Council could continue the hearing to allow the responsible parties an opportunity to make progress towards compliance.
Ultimately, the City Council voted 5-0 in favor of a motion to continue the appeal hearing with the understanding that staff would bring the matter back for an update.
DISCUSSION:
An application for the appropriate building permit(s) with plans was submitted on behalf of the responsible parties on May 19, 2023. (Attachment 1). City staff requested that a zoning clearance application be filed since that had not yet occurred, and this application was submitted on May 23, 2023. (Attachment 2). All applicable fees for these applications were paid. The City’s Planning Director, Larry Appel, approved the zoning clearing on June 6, 2023.
The main problem at this point is that the City’s Building Inspector, David Rose, has rejected the photographs submitted by the applicant as being sufficient for him to conclude that the correct amount of rebar and its placement is in fully compliance with the requirements of the Building Code. He requested that the applicant get an “R-scan” done, which the applicant has declined to get because the responsible parties and their representative believe contend that the photographs are sufficient.
Because he is unable to make the determination he is required by law to make (in his opinion), he is unwilling to issue the building permit(s).
An R-scan is like an x-ray or ground penetrating radar: it is a technology that can depict rebar (and presumably other things) contained within concrete.
Since the construction at issue here has already been completed, the only type of building permit that can be issued is an “as built” permit. While “as-built” building permits are allowed, they are usually more difficult to issue since on-going inspections during the construction process were not performed, so things that get covered up, such as electrical wiring and water pipes, cannot easily be inspected to ascertain if they were installed according to legal requirements. In practice, a building inspector might require the applicant for an “as-built” permit to remove portions of drywall in randomly selected locations in a building to allow inspection of the electrical wiring and/or water pipes to confirm they comply with Building Code requirements. On those occasions when photographs are taken before “hidden” things like wiring or pipes get “covered up” by drywall, a building inspector may be able to determine that the Building Code’s requirements were met by reviewing the photographs.
The applicant has contended that the photographs of the rebar prior to being “buried” in the concrete are sufficient for the City to determine whether it complies with Building Code requirements. Without these photographs, the only options to confirm whether the rebar meets Building Code requirements would be either to require randomly selected portions of the completed construction to be demolished so the rebar could be directly inspected OR to use the R-scan technology to provide a way to see “inside” the poured concrete (and concrete blocks used to construct the wall).
While the applicant believes the photographs are sufficient, the City’s Building Inspector (David Rose), however, does not agree. In connection with this staff report’s preparation, the City Attorney asked Mr. Rose to send an email stating his position, which is as follows:
The random and incomplete pictures that I’ve seen to date regarding the retaining wall is not and will not be a substitute for periodic inspections that I would normally do when asked to do so through regular inspection requests. There have been no inspection requests up to today. The wall just appeared. I never saw a person working, no materials at the site, no concrete crew and no excavations also. The information/advice I provided (a rebar scan, r-scan for short) some 2 years ago on the patio at this location with the police and fire department, legal advice in person from you [i.e., the City Attorney] and some other people in attendance remains the same……just need an r-scan. This is not an over-the-top excessive request-it’s the minimum verification because there were no inspection requests for inspections. A wall of this size has a footing inspection, then a pregrout inspection.