Cities Index.
Agenda packet

Guadalupe City Council
October 24, 2023

Document
Agenda packet
Meeting
October 24, 2023
Body
Guadalupe City Council
Pages
4
Original file
7.2 MB
Text extracted from the city's file for reading and search. Open the original on cityofguadalupe.org. That file is the official record.

October 24, 2023 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, October 24, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to make a comment during Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, October 24, 2023.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

October 24, 2023 City of Guadalupe Council Meeting Agenda Page 2 of 4

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. CEREMONIAL CALENDAR
A. Swearing-in Jacob Nuño, Fire Captain

6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

7. CONSENT CALENDAR (A-G)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending October 16, 2023.

C. Approve the Minutes of the City Council regular meeting of October 10, 2023.

D. Adopt Second Reading of Ordinance No. 2023-512 amending Chapter 12.12 of Title 12 of the Guadalupe Municipal Code regarding street trees.

E. Adopt Resolution No. 2023-84 acknowledging the receipt of and filing of the Annual Statement of Investment Policy for fiscal year 2023-24.

F. Adopt Resolution No. 2023-85 accepting as complete the public improvements required for Tract 29,062 (Lot 4N) and Tract 29,064 (Lot 9) of the Pasadera Development (DJ Farms) and to authorize the release of the remaining cash funds deposited to secure construction of the required public improvements.

G. Adopt Resolution No. 2023-86 approving a Memorandum of Understanding (MOU) with the Guadalupe Police Officers Association (GPOA) for the time period of August 18, 2023, through June 30, 2024.

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR REPORT: (Information Only)
October 24, 2023 City of Guadalupe Council Meeting Agenda Page 3 of 4

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) A. Police Department report for September 2023
B. Fire Department report for September 2023
C. Code Compliance report for September 2023

10. RECREATION SERVICES MANAGER REPORT (Information Only) A. Recreation and Parks report for September 2023

REGULAR BUSINESS

11. Adoption of the June 2023 City of Guadalupe Emergency Response and Procedures Manual.

Written report: Michael Cash, Director of Public Safety Recommendation: That the City Council adopt the June 2023 City of Guadalupe Emergency Response and Procedures Manual.

12. Authorize Mayor to execute a new Employment Agreement with Michael Cash.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council approve a new Employment Agreement with Michael Cash as Director of Public Safety and authorize the Mayor to sign on behalf of the City.

13. FUTURE AGENDA ITEMS

14. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

15. ADJOURNMENT TO CLOSED SESSION

16. CLOSED SESSION AGENDA
Public Employee Performance Evaluation
(Subdivision (b) of Gov. Code Section 54957)
Title: City Attorney
Conference with Labor Negotiators
(Subdivision (a) of Gov. Code Section 54957.6)
Agency designated representatives: City Administrator and Human Resources Manager Employee organizations: Service Employees International Union (SEIU), Local 620; International Association of Fire Fighters (IAFF), Local 4403

17. ADJOURNMENT TO OPEN SESSION MEETING

18. CLOSED SESSION ANNOUNCEMENTS
October 24, 2023 City of Guadalupe Council Meeting Agenda Page 4 of 4

19. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 20th day of October 2023.
______________________________
Todd Bodem, City Administrator

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, November 14, 2023, at 6:00 pm / Regular Meeting Oath of Office – Gabriel Matsuura, Paid Call Firefighter Ceremonial Calendar Contract Planning Services City Administrator Consent Calendar FTA 5339 Grant Public Works Director Consent Calendar
Bocarsly Emden Cowan Esmail & Arndt LLP to create a
Limited Liability Corporation (LLC) to allow the City to accept tax credit investments
Tom Brandeberry Consent Calendar
Royal Theater Construction Manager Tom Brandeberry Consent Calendar Impact Fee Study – Public Hearing Director of Public Safety Public Hearing Tuesday, November 28, 2023, at 6:00 pm / Regular Meeting SA’s transfer of the property to the City – 995 Guadalupe St.

Joy Otsuki – SA Legal
Counsel
SA Regular Business
Tuesday, December 12, 2023, at 6:00 pm / Regular Meeting SBCAG Update on Black Road/166 Construction Presentation Cancellation of the December 26th Council Meeting Consent Calendar Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Gift Policy City Attorney New Business
Benefit for Unrepresented Employees Human Resources New Business Joint Use Agreement with School District Recreation & Parks Dept.

New Business
Todd Bodem
re
Agenda Item No. 7B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 24, 2023
!\ . \)uJly ---------- Approved by:

Ver nica Fabian
Finance Account Clerk
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending October 16, 2023, to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approve the listing of hand checks and warrants to be paid on October 25,2023
BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
1 10/18/2023 1:03:15 PM Page 1 of 27
Payable Register
City of Guadalupe Payable Detail by Vendor Number
Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN
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Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
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4/12/2023 4/12/2023 4/12/2023
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PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 179F-XF96-X6VN Invoice 8/13/2023 119.62 0.00 0.00 0.00 119.62 No

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3/22/2022 3/22/2022 3/22/2022
PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1CJD-9F9D-NGFR Invoice 3/22/2022 193.04 0.00 0.00 0.00 193.04 No
2 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 2 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
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NA
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Percent
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8/13/2023 8/13/2023 8/13/2023
PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1LVV-RHFP-X7D1 Invoice 8/13/2023 58.40 0.00 0.00 0.00 58.40 No

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Percent
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2/27/2023 2/27/2023 2/27/2023
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Percent
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1/20/2022 1/20/2022 1/20/2022
PW-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1N1D-7MVQ-14XT Invoice 1/20/2022 271.86 0.00 0.00 0.00 271.86 No

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NA
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Percent
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2/20/2023 2/20/2023 2/20/2023
PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1NMR-3RX1-N4QW Invoice 2/20/2023 15.21 0.00 0.00 0.00 15.21 No

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NA
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Percent
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7/25/2023 7/25/2023 7/25/2023
FIRE-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1QFD-4LHT-7PJ4 Invoice 7/25/2023 136.85 0.00 0.00 0.00 136.85 No

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8/9/2023 8/9/2023 8/9/2023
PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1R79-NNFK-C6TG Invoice 8/9/2023 96.30 0.00 0.00 0.00 96.30 No
3 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 3 of 27
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Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

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TAPE,PAPER,CLIPS
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NA
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Percent
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4/7/2022 4/7/2022 4/7/2022
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Percent
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Vendor: ANV01 - ABRAHAM NOE VILLANUEVA Vendor Total: 400.00 10/15/2023 10/15/2023 10/15/2023
FIRE-EMT Warr Bank Acct - Warrants Bank Account
1 Invoice 10/15/2023 400.00 0.00 0.00 0.00 400.00
No

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400.00
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Items

0.00 Discount
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Percent
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NA
Items

0.00 Discount
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Distributions
Percent
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NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
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5/29/2023 5/29/2023 5/29/2023
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SERVICE
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NA
Items

0.00 Discount
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Distributions
Percent
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4 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 4 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
7/3/2023 7/3/2023 7/3/2023
P&R-ACCT#:170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020325563 Invoice 7/3/2023 72.83 0.00 0.00 0.00 72.83
No

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SERVICE
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NA
Items

0.00 Discount
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Distributions
Percent
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9/4/2023 9/4/2023 9/4/2023
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No

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SERVICE
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NA
Items

0.00 Discount
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Distributions
Percent
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9/18/2023 9/18/2023 9/18/2023
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SERVICE
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73.55 Price Amount Tax

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NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 73.55 100.00%
9/27/2023 9/27/2023 9/27/2023
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SERVICE
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25.41 Price Amount Tax

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NA
Items

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Distributions
Percent
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10/2/2023 10/2/2023 10/2/2023
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17.06 Price Amount Tax

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Percent
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10/2/2023 10/2/2023 10/2/2023
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Percent
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5 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 5 of 27
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On Hold

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0.00 Discount
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Percent
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Percent
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NA
Items

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Distributions
Percent
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0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICE 0.00
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0.89 Price Amount Tax

0.00 0.89
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NA
Items

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Percent
012-4425-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICE 0.00
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0.89 Price Amount Tax

0.00 0.89
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NA
Items

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Distributions
Percent
023-4461-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICE 0.00
Item Description

0.45 Price Amount Tax

0.00 0.45
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NA
Items

0.00 Discount
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Distributions
Percent
060-4490-0100 Salaries - Regular 0.45 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICE 0.00
Item Description

0.45 Price Amount Tax

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NA
Items

0.00 Discount
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Percent
063-4472-0100 Salaries - Regular 0.45 100.00%
10/2/2023 10/2/2023 10/2/2023
PD-ACCT#:792232905 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020394335 Invoice 10/2/2023 121.66 0.00 0.00 0.00 121.66 No

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Units
PD-ACCT#:792232905 0.00
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121.66
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NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 121.66 100.00%
10/9/2023 10/9/2023 10/9/2023
WATER-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020399848 Invoice 10/9/2023 17.06 0.00 0.00 0.00 17.06 No
6 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 6 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER-ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

17.06 Price Amount Tax

0.00 17.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 17.06 100.00%
10/9/2023 10/9/2023 10/9/2023
PW-ACCT#:170454000 UNIFORM SERVICES Warr Bank Acct - Warrants Bank Account 5020399851 Invoice 10/9/2023 11.88 0.00 0.00 0.00 11.88 No

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

1.48 Price Amount Tax

0.00 1.48
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-0100 Salaries - Regular 1.48 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

1.48 Price Amount Tax

0.00 1.48
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-0100 Salaries - Regular 1.48 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

5.35 Price Amount Tax

0.00 5.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 5.35 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 0.45 100.00%
7 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 7 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW-ACCT#:170454000 UNIFORM SERVICES 0.00
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-0100 Salaries - Regular 0.45 100.00%
5/8/2023 5/8/2023 5/8/2023
P&R-ACCT#:170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 502081861 Invoice 5/8/2023 67.22 0.00 0.00 0.00 67.22
No

0.00 0.00
Units
P&R-ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

67.22 Price Amount Tax

0.00 67.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 67.22 100.00%
Vendor: CEN11 - CENTRAL CITY TOOL SUPPLY, Vendor Total: 854.72 9/14/2023 9/14/2023 9/14/2023
WATER-CUST#:7519 PILOT FOR CT7 HOLE SAW Warr Bank Acct - Warrants Bank Account 115008 Invoice 9/14/2023 8.69 0.00 0.00 0.00 8.69
No

0.00 0.00
Units
WATER-CUST#:7519 PILOT FOR CT7 HOLE 0.00
SAW
Item Description

8.69 Price Amount Tax

0.00 8.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 8.69 100.00%
9/29/2023 9/29/2023 9/29/2023
PW-CUST#:10233 MULTI TOOL PILERS Warr Bank Acct - Warrants Bank Account 115274 Invoice 9/29/2023 846.03 0.00 0.00 0.00 846.03
No

0.00 0.00
Units
PW-CUST#:10233 MULTI TOOL PILERS 0.00
Item Description
846.03
Price Amount Tax

0.00 846.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 846.03 100.00%
Vendor: CHA03 - CHARTER COMMUNICATIONS Vendor Total: 283.84 9/22/2023 9/22/2023 9/22/2023
FINANCE-ACCT#:8245101140086046 - 4545 Warr Bank Acct - Warrants Bank Account 10TH ST
006046092223 Invoice 9/22/2023 283.84 0.00 0.00 0.00 283.84 No

0.00 0.00
Units
FINANCE-ACCT#:8245101140086046 - 0.00
4545 10TH ST
Item Description
283.84
Price Amount Tax

0.00 283.84
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-1000 Utilities 283.84 100.00%
Vendor: CIT08 - CITY OF GUADALUPE (FINANC Vendor Total: 18,867.27 10/23/2023 10/23/2023 10/23/2023
FINANCE-UTILITY WATER BILLS Warr Bank Acct - Warrants Bank Account 102323 Invoice 10/23/2023 18,867.27 0.00 0.00 0.00 18,867.27 No

0.00 0.00
Units
FINANCE-UTILITY WATER BILLS 0.00
Item Description
3,672.86
Price Amount Tax

0.00 3,672.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 3,672.86 100.00%
8 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 8 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE-UTILITY WATER BILLS 0.00
Item Description
207.66
Price Amount Tax

0.00 207.66
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1000 Utilities 207.66 100.00%

0.00 0.00
Units
FINANCE-UTILITY WATER BILLS 0.00
Item Description
13,230.28
Price Amount Tax

0.00 13,230.28
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1000 Utilities 13,230.28 100.00%

0.00 0.00
Units
FINANCE-UTILITY WATER BILLS 0.00
Item Description
138.44
Price Amount Tax

0.00 138.44
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1000 Utilities 138.44 100.00%

0.00 0.00
Units
FINANCE-UTILITY WATER BILLS 0.00
Item Description
794.74
Price Amount Tax

0.00 794.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 794.74 100.00%

0.00 0.00
Units
FINANCE-UTILITY WATER BILLS 0.00
Item Description

90.54 Price Amount Tax

0.00 90.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-1000 Utilities 90.54 100.00%

0.00 0.00
Units
FINANCE-UTILITY WATER BILLS 0.00
Item Description
732.75
Price Amount Tax

0.00 732.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 732.75 100.00%
Vendor: CIT14 - CITY OF SANTA MARIA - FINANCE DIVISION Vendor Total: 7,236.31 9/22/2023 9/22/2023 9/22/2023
PD-DISPATCH SERVICES GUAD Warr Bank Acct - Warrants Bank Account 94183 Invoice 9/22/2023 6,210.25 0.00 0.00 0.00 6,210.25 No

0.00 0.00
Units
PD-DISPATCH SERVICES GUAD 0.00
Item Description
4,197.16
Price Amount Tax

0.00 4,197.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 4,197.16 100.00%

0.00 0.00
Units
PD-DISPATCH SERVICES GUAD 0.00
Item Description
2,013.09
Price Amount Tax

0.00 2,013.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2350 Services by other Agencies 2,013.09 100.00% 9/22/2023 9/22/2023 9/22/2023
PD-ACCOUNTS RECEIVABLE BILLING Warr Bank Acct - Warrants Bank Account 94184 Invoice 9/22/2023 1,026.06 0.00 0.00 0.00 1,026.06 No
9 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 9 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PD-ACCOUNTS RECEIVABLE BILLING 0.00
Item Description
1,026.06
Price Amount Tax

0.00 1,026.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,026.06 100.00% Vendor: CLA01 - CLARK PEST CONTROL OF STO Vendor Total: 284.00 10/4/2023 10/4/2023 10/4/2023
FINANCE-PEST AWAY SERVICE Warr Bank Acct - Warrants Bank Account 34195097 Invoice 10/4/2023 284.00 0.00 0.00 0.00 284.00 No

0.00 0.00
Units
FINANCE-PEST AWAY SERVICE 0.00
Item Description
284.00
Price Amount Tax

0.00 284.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2166 Activity 284.00 100.00%
Vendor: COL03 - COLUMN, PBC Vendor Total: 271.04
9/6/2023 9/6/2023 9/6/2023
ADM-CRANDALL 12TH ST APT -DESIGN REVIEW Warr Bank Acct - Warrants Bank Account NOTICE
21FF040A-0057 Invoice 9/6/2023 114.73 0.00 0.00 0.00 114.73 No

0.00 0.00
Units
ADM-CRANDALL 12TH ST APT -DESIGN 0.00

REVIEW NOTICE
Item Description
114.73
Price Amount Tax

0.00 114.73
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-20CR CRANDALL 12th ST. APARTMENTS 114.73 100.00%
9/6/2023 9/6/2023 9/6/2023
ADM-SLOCAL ROOT ONE - CUP NOTICE Warr Bank Acct - Warrants Bank Account 21FF040A-0058 Invoice 9/6/2023 107.03 0.00 0.00 0.00 107.03 No

0.00 0.00
Units
ADM-SLOCAL ROOT ONE - CUP NOTICE 0.00
Item Description
107.03
Price Amount Tax

0.00 107.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2069 Root One 107.03 100.00%
10/4/2023 10/4/2023 10/4/2023
ADM-NOTICE OF RFP - PLANNING SERVICES Warr Bank Acct - Warrants Bank Account 21FF040A-0059 Invoice 10/4/2023 49.28 0.00 0.00 0.00 49.28 No

0.00 0.00
Units
ADM-NOTICE OF RFP - PLANNING SERVICES 0.00
Item Description

49.28 Price Amount Tax

0.00 49.28
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1250 Advertising and Pubs 49.28 100.00%
Vendor: COO01 - CITY OF ONTARIO POLICE DEPARTMENT Vendor Total: 125.00 9/26/2023 9/26/2023 9/26/2023
PD-CHECK REQUEST-AVIATION SECURITY - Warr Bank Acct - Warrants Bank Account

TUITION
092623 Invoice 9/26/2023 125.00 0.00 0.00 0.00 125.00
No

0.00 0.00
Units
PD-CHECK REQUEST-AVIATION SECURITY - 0.00

TUITION
Item Description
125.00
Price Amount Tax

0.00 125.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1300 Business Expense/Training 125.00 100.00%
10 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 10 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: CUE01 - CUESTA POLYGRAPH FORENSIC Vendor Total: 400.00 9/26/2023 9/26/2023 9/26/2023
PD-CCW PHYCHOLOGICAL EVALUTION Warr Bank Acct - Warrants Bank Account 1895 Invoice 9/26/2023 400.00 0.00 0.00 0.00 400.00
No

0.00 0.00
Units
PD-CCW PHYCHOLOGICAL EVALUTION 0.00
Item Description
400.00
Price Amount Tax

0.00 400.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 400.00 100.00% Vendor: CUL01 - CULLIGAN/CENTRAL COAST WA Vendor Total: 147.97 9/30/2023 9/30/2023 9/30/2023
ADM-WATER SERVICE FOR ADMIN OFFICE - Warr Bank Acct - Warrants Bank Account SEPT 2023
103690 Invoice 9/30/2023 36.76 0.00 0.00 0.00 36.76
No

0.00 0.00
Units
ADM-WATER SERVICE FOR ADMIN OFFICE - 0.00
SEPT 2023
Item Description

36.76 Price Amount Tax

0.00 36.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 36.76 100.00%
9/30/2023 9/30/2023 9/30/2023
FIRE-ACCT#:887737 - 5 GAL DELIVERY Warr Bank Acct - Warrants Bank Account 103691 Invoice 9/30/2023 41.21 0.00 0.00 0.00 41.21
No

0.00 0.00
Units
FIRE-ACCT#:887737 - 5 GAL DELIVERY 0.00
Item Description

41.21 Price Amount Tax

0.00 41.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 41.21 100.00%
9/30/2023 9/30/2023 9/30/2023
PD-STONGBASE 9'' TANK RENTAL Warr Bank Acct - Warrants Bank Account 83334 Invoice 9/30/2023 35.00 0.00 0.00 0.00 35.00
No

0.00 0.00
Units
PD-STONGBASE 9'' TANK SERV 10/01-31 0.00
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 35.00 100.00%
9/30/2023 9/30/2023 9/30/2023
FIRE-STONGBASE 9'' TANK RENTAL FOR SERV Warr Bank Acct - Warrants Bank Account 10/01-31
83535 Invoice 9/30/2023 35.00 0.00 0.00 0.00 35.00
No

0.00 0.00
Units
FIRE-STONGBASE 9'' TANK RENTAL FOR 0.00
SERV 10/01-31
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1460 Vehicle Maintenance 35.00 100.00%
Vendor: CUM01 - CHISAM UTILITY MANAGEMENT - DWAYNE CHISAM Vendor Total: 14,748.00 9/1/2023 9/1/2023 9/1/2023
ADM-ENGINEERING SERVICES FROM SEPT1- Warr Bank Acct - Warrants Bank Account SEPT30
2 Invoice 9/1/2023 14,748.00 0.00 0.00 0.00 14,748.00
No
11 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 11 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM-ENGINEERING SERVICES FROM 0.00
SEPT1-SEPT30
Item Description
4,424.40
Price Amount Tax

0.00 4,424.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 4,424.40 100.00%

0.00 0.00
Units
ADM-ENGINEERING SERVICES FROM 0.00
SEPT1-SEPT30
Item Description
4,424.40
Price Amount Tax

0.00 4,424.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 4,424.40 100.00%

0.00 0.00
Units
ADM-ENGINEERING SERVICES FROM 0.00
SEPT1-SEPT30
Item Description
4,424.40
Price Amount Tax

0.00 4,424.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 4,424.40 100.00%

0.00 0.00
Units
ADM-ENGINEERING SERVICES FROM 0.00
SEPT1-SEPT30
Item Description
1,474.80
Price Amount Tax

0.00 1,474.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2150 Professional Services 1,474.80 100.00%
Vendor: ERE01 - ER ELECTRIC & MECHANICAL Vendor Total: 6,081.67 9/25/2023 9/25/2023 9/25/2023
WWTP-JOB#:SV291 GULARTE LOCATION Warr Bank Acct - Warrants Bank Account 1331 Invoice 9/25/2023 2,352.66 0.00 0.00 0.00 2,352.66 No

0.00 0.00
Units
WWTP-JOB#:SV291 GULARTE LOCATION 0.00
Item Description
2,352.66
Price Amount Tax

0.00 2,352.66
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,352.66 100.00%
10/27/2023 10/27/2023 10/27/2023
WWTP-JOB#:SV2796 PRESS/INSTALL FLOATS Warr Bank Acct - Warrants Bank Account SWITCH
1336 Invoice 10/27/2023 2,774.06 0.00 0.00 0.00 2,774.06 No

0.00 0.00
Units
WWTP-JOB#:SV2796 PRESS/INSTALL 0.00

FLOATS SWITCH
Item Description
2,774.06
Price Amount Tax

0.00 2,774.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,774.06 100.00%
9/25/2023 9/25/2023 9/25/2023
WWTP-INSTALL SENSOR GPM Warr Bank Acct - Warrants Bank Account 1337 Invoice 9/25/2023 954.95 0.00 0.00 0.00 954.95
No

0.00 0.00
Units
WWTP-INSTALL SENSOR GPM 0.00
Item Description
954.95
Price Amount Tax

0.00 954.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 954.95 100.00%
Vendor: FAM01 - FAMCON PIPE & SUPPLY INC. Vendor Total: 313.20 12 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 12 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
7/25/2023 7/25/2023 7/25/2023
WATER-KIT CONCRETE COVER WITH 7'' Warr Bank Acct - Warrants Bank Account S100107231.003 Invoice 7/25/2023 313.20 0.00 0.00 0.00 313.20 No

0.00 0.00
Units
WATER-KIT CONCRETE COVER WITH 7'' 0.00
METER BOX LID(3)
Item Description
313.20
Price Amount Tax

0.00 313.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 313.20 100.00%
Vendor: GUA02 - GUADALUPE HARDWARE COMPAN Vendor Total: 1,944.18 9/27/2023 9/27/2023 9/27/2023
PW-STREETS-USB RECHRG BEACON HARD HAT Warr Bank Acct - Warrants Bank Account LGH
1128184 Invoice 9/27/2023 1,455.08 0.00 0.00 0.00 1,455.08 No

0.00 0.00
Units
PW-STREETS-USB RECHRG BEACON HARD 0.00

HAT LGH
Item Description
727.54
Price Amount Tax

0.00 727.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1460 Vehicle Maintenance 727.54 100.00%

0.00 0.00
Units
PW-STREETS-USB RECHRG BEACON HARD 0.00

HAT LGH
Item Description
727.54
Price Amount Tax

0.00 727.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 727.54 100.00%
9/28/2023 9/28/2023 9/28/2023
PW-STREETS-5XL-GRN SOLID FRNT MESH BACK Warr Bank Acct - Warrants Bank Account 1128286 Invoice 9/28/2023 24.47 0.00 0.00 0.00 24.47
No

0.00 0.00
Units
PW-STREETS-5XL-GRN SOLID FRNT MESH 0.00
BACK
Item Description

24.47 Price Amount Tax

0.00 24.47
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 24.47 100.00%
9/29/2023 9/29/2023 9/29/2023
PW-STREETS-EMT CONDUIT 1/2''X10' Warr Bank Acct - Warrants Bank Account 1128446 Invoice 9/29/2023 101.78 0.00 0.00 0.00 101.78
No

0.00 0.00
Units
PW-STREETS-EMT CONDUIT 1/2''X10' 0.00
Item Description
101.78
Price Amount Tax

0.00 101.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 101.78 100.00%
9/29/2023 9/29/2023 9/29/2023
PW-STREETS-DISC MAGNET ASSRTD DSPLY Warr Bank Acct - Warrants Bank Account 1128448 Invoice 9/29/2023 21.53 0.00 0.00 0.00 21.53
No

0.00 0.00
Units
PW-STREETS-DISC MAGNET ASSRTD DSPLY 0.00
Item Description

21.53 Price Amount Tax

0.00 21.53
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 21.53 100.00%
10/2/2023 10/2/2023 10/2/2023
PW-STREETS-M18 FUEL BARREL JUGSAW Warr Bank Acct - Warrants Bank Account 1128650 Invoice 10/2/2023 270.72 0.00 0.00 0.00 270.72
No
13 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 13 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW-STREETS-M18 FUEL BARREL JUGSAW 0.00
Item Description
270.72
Price Amount Tax

0.00 270.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 270.72 100.00%
10/2/2023 10/2/2023 10/2/2023
WATER-18PC IMPACT DRIVER SET Warr Bank Acct - Warrants Bank Account 1128655 Invoice 10/2/2023 16.25 0.00 0.00 0.00 16.25
No

0.00 0.00
Units
WATER-18PC IMPACT DRIVER SET 0.00
Item Description

16.25 Price Amount Tax

0.00 16.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 16.25 100.00%
10/3/2023 10/3/2023 10/3/2023
WATER-TRU BLUE PIPEALNT 16OZ Warr Bank Acct - Warrants Bank Account 1128816 Invoice 10/3/2023 21.74 0.00 0.00 0.00 21.74
No

0.00 0.00
Units
WATER-TRU BLUE PIPEALNT 16OZ 0.00
Item Description

21.74 Price Amount Tax

0.00 21.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 21.74 100.00%
10/6/2023 10/6/2023 10/6/2023
WATER-CLOTHES HOOK BRASS 35LB Warr Bank Acct - Warrants Bank Account 1129221 Invoice 10/6/2023 5.43 0.00 0.00 0.00 5.43
No

0.00 0.00
Units
WATER-CLOTHES HOOK BRASS 35LB 0.00
Item Description

5.43 Price Amount Tax

0.00 5.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 5.43 100.00%
10/6/2023 10/6/2023 10/6/2023
WATER-POWER STRIP 6OUT GRY Warr Bank Acct - Warrants Bank Account 1129286 Invoice 10/6/2023 27.18 0.00 0.00 0.00 27.18
No

0.00 0.00
Units
WATER-POWER STRIP 6OUT GRY 0.00
Item Description

27.18 Price Amount Tax

0.00 27.18
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 27.18 100.00%
Vendor: HAC01 - HACH COMPANY CORP Vendor Total: 304.51
8/28/2023 8/28/2023 8/28/2023
WATER-CHLORINE RGT 10ML PK/1000 Warr Bank Acct - Warrants Bank Account 13716556 Invoice 8/28/2023 304.51 0.00 0.00 0.00 304.51 No

0.00 0.00
Units
WATER-CHLORINE RGT 10ML PK/1000 0.00
Item Description
304.51
Price Amount Tax

0.00 304.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 304.51 100.00%
Vendor: HEN01 - EAGLE ENERGY, INC Vendor Total: 3,530.01 9/30/2023 9/30/2023 9/30/2023
FIRE-ACCT#:1197 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 203531 Invoice 9/30/2023 370.28 0.00 0.00 0.00 370.28
No
14 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 14 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FIRE-ACCT#:1197 FUEL CHARGES 0.00
Item Description
370.28
Price Amount Tax

0.00 370.28
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 370.28 100.00%
9/30/2023 9/30/2023 9/30/2023
WATER-ACCT#:1202 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 203533 Invoice 9/30/2023 315.94 0.00 0.00 0.00 315.94
No

0.00 0.00
Units
WATER-ACCT#:1202 FUEL CHARGES 0.00
Item Description
315.94
Price Amount Tax

0.00 315.94
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 315.94 100.00%
10/10/2023 10/10/2023 10/10/2023
PW-FUEL CHARGES Warr Bank Acct - Warrants Bank Account
203534 Invoice 10/10/2023 228.21 0.00 0.00 0.00 228.21
No

0.00 0.00
Units
PW-FUEL CHARGES 0.00
Item Description
228.21
Price Amount Tax

0.00 228.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 228.21 100.00%
9/30/2023 9/30/2023 9/30/2023
PD-ACCT#:1280 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 203550 Invoice 9/30/2023 1,975.68 0.00 0.00 0.00 1,975.68 No

0.00 0.00
Units
PD-ACCT#:1280 FUEL CHARGES 0.00
Item Description
1,975.68
Price Amount Tax

0.00 1,975.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 1,975.68 100.00%
9/15/2023 9/15/2023 9/15/2023
FIRE-ACCT#:1197 FUEL CHARGES Warr Bank Acct - Warrants Bank Account HEN01 Invoice 9/15/2023 639.90 0.00 0.00 0.00 639.90
No

0.00 0.00
Units
FIRE-ACCT#:1197 FUEL CHARGES 0.00
Item Description
639.90
Price Amount Tax

0.00 639.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 639.90 100.00%
Vendor: IND03 - INDEPENDENT ELECTRIC SUPP Vendor Total: 1,580.97 7/18/2023 7/18/2023 7/18/2023
FINANCE-5042023 PD DEPT Warr Bank Acct - Warrants Bank Account S106025480.001 Invoice 7/18/2023 473.12 0.00 0.00 0.00 473.12 No

0.00 0.00
Units
FINANCE-5042023 PD DEPT 0.00
Item Description
473.12
Price Amount Tax

0.00 473.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3075 Building Improvements (089-108) 473.12 100.00% 8/2/2023 8/2/2023 8/2/2023
FINANCE-PD -800A LUG LANDING KIT Warr Bank Acct - Warrants Bank Account S106025480.003 Invoice 8/2/2023 1,100.75 0.00 0.00 0.00 1,100.75 No
15 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 15 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE-PD -800A LUG LANDING KIT 0.00
Item Description
1,100.75
Price Amount Tax

0.00 1,100.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3075 Building Improvements (089-108) 1,100.75 100.00% 7/18/2023 7/18/2023 7/18/2023
FINANCE-PD-800A CB LOAD SIDE LUG Warr Bank Acct - Warrants Bank Account S106196965.001 Invoice 7/18/2023 7.10 0.00 0.00 0.00 7.10 No

0.00 0.00
Units
FINANCE-PD-800A CB LOAD SIDE LUG 0.00
Item Description

7.10 Price Amount Tax

0.00 7.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-1750 Bank Service Charges 7.10 100.00%
Vendor: ITE01 - ITECH SOLUTIONS Vendor Total: 8,838.37
11/1/2023 11/1/2023 11/1/2023
ADM-MICROSOFT LICENSES - NOV 2023 Warr Bank Acct - Warrants Bank Account 12512 Invoice 11/1/2023 2,073.17 0.00 0.00 0.00 2,073.17 No

0.00 0.00
Units
ADM-MICROSOFT LICENSES - NOV 2023 0.00
Item Description
2,073.17
Price Amount Tax

0.00 2,073.17
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 2,073.17 100.00% 11/1/2023 11/1/2023 11/1/2023
ADM-IT SERVICES FOR NOV 2023 Warr Bank Acct - Warrants Bank Account 12561 Invoice 11/1/2023 6,765.20 0.00 0.00 0.00 6,765.20 No

0.00 0.00
Units
ADM-IT SERVICES FOR NOV 2023 0.00
Item Description
6,765.20
Price Amount Tax

0.00 6,765.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 6,765.20 100.00% Vendor: J&E01 - J&E CLEANING Vendor Total: 346.00
9/30/2023 9/30/2023 9/30/2023
PD-SEPTEMBER CLEANING SERVICE Warr Bank Acct - Warrants Bank Account 45979 Invoice 9/30/2023 346.00 0.00 0.00 0.00 346.00
No

0.00 0.00
Units
PD-SEPTEMBER CLEANING SERVICE 0.00
Item Description
346.00
Price Amount Tax

0.00 346.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 346.00 100.00%
Vendor: J&M01 - JONES & MAYER Vendor Total: 105.00
9/30/2023 9/30/2023 9/30/2023
ADM-LEGAL SERVICES - SEPT 2023 Warr Bank Acct - Warrants Bank Account 118581 Invoice 9/30/2023 105.00 0.00 0.00 0.00 105.00
No

0.00 0.00
Units
ADM-LEGAL SERVICES - SEPT 2023 0.00
Item Description
105.00
Price Amount Tax

0.00 105.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4110-2150 Professional services 105.00 100.00%
Vendor: JAS01 - JAS PACIFIC, INC. Vendor Total: 3,938.75 10/5/2023 10/5/2023 10/5/2023
ADM-PLAN CHECK SERVICES - SEPT 2023 Warr Bank Acct - Warrants Bank Account PC6815 Invoice 10/5/2023 3,938.75 0.00 0.00 0.00 3,938.75 No
16 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 16 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM-PLAN CHECK SERVICES - SEPT 2023 0.00
Item Description
3,938.75
Price Amount Tax

0.00 3,938.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 3,938.75 100.00%
Vendor: JBM01 - JUAN BRIBIESCA ALCALA Vendor Total: 140.00 10/16/2023 10/16/2023 10/16/2023
PD-CAR WASH UNIT 22-02,TAHOE,19-01,17-01 Warr Bank Acct - Warrants Bank Account 13 Invoice 10/16/2023 140.00 0.00 0.00 0.00 140.00
No

0.00 0.00
Units
PD-CAR WASH UNIT 22-02,TAHOE,19- 0.00
01,17-01
Item Description
140.00
Price Amount Tax

0.00 140.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1400 Equipment Maintenance 140.00 100.00%
Vendor: JNE01 - JNE POLYGRAPH LLC Vendor Total: 425.00
9/30/2023 9/30/2023 9/30/2023
PD-PRE-EMPLOYMENT POLYGRAPH TEST Warr Bank Acct - Warrants Bank Account

CONDUCTED
1718 Invoice 9/30/2023 425.00 0.00 0.00 0.00 425.00
No

0.00 0.00
Units
HANA ZAMAN 0.00
Item Description
425.00
Price Amount Tax

0.00 425.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 425.00 100.00%
Vendor: LMM01 - LEIBOLD MCCLENDON & MANN Vendor Total: 2,613.00 10/9/2023 10/9/2023 10/9/2023
ADM-SUCCESSOR AGENCY-LEGAL SERVICES Warr Bank Acct - Warrants Bank Account 8 Invoice 10/9/2023 2,613.00 0.00 0.00 0.00 2,613.00
No

0.00 0.00
Units
ADM-SUCCESSOR AGENCY-LEGAL SERVICES 0.00
Item Description
2,613.00
Price Amount Tax

0.00 2,613.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
026-4500-2150 Professional Services 2,613.00 100.00%
Vendor: MIS04 - MISSION COMMUNICATIONS, L Vendor Total: 478.80 9/12/2023 9/12/2023 9/12/2023
WWTP-MANHOLE MONITOR -1YR NON-SHIP Warr Bank Acct - Warrants Bank Account

RENEWAL
1080087 Invoice 9/12/2023 478.80 0.00 0.00 0.00 478.80
No

0.00 0.00
Units
WWTP-MANHOLE MONITOR -1YR NON- 0.00

SHIP RENEWAL
Item Description
478.80
Price Amount Tax

0.00 478.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1150 Communications 478.80 100.00%
Vendor: NUN01 - MICHAEL K. NUNLEY & ASSOC Vendor Total: 2,766.20 9/30/2023 9/30/2023 9/30/2023
PW-WWTP - MILEAGE - GUAD WW Warr Bank Acct - Warrants Bank Account

CONSULTING MEETINGS
1039276 Invoice 9/30/2023 2,766.20 0.00 0.00 0.00 2,766.20 No
17 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 17 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW-MILEAGE - GUAD WW CONSULTING 0.00

MEETINGS
Item Description
2,766.20
Price Amount Tax

0.00 2,766.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,766.20 100.00%
Vendor: PAC01 - PACIFIC GAS & ELECTRIC Vendor Total: 13,001.76 9/25/2023 9/25/2023 9/25/2023
PW-ACCT#:2752777244-9 Warr Bank Acct - Warrants Bank Account 092523 Invoice 9/25/2023 11,583.96 0.00 0.00 0.00 11,583.96 No

0.00 0.00
Units
PW-ACCT#:2752777244-9 0.00
Item Description
11,583.96
Price Amount Tax

0.00 11,583.96
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1000 Utilities 11,583.96 100.00%
9/25/2023 9/25/2023 9/25/2023
PW-ACCT#:3849410881-4 Warr Bank Acct - Warrants Bank Account 092523A Invoice 9/25/2023 1,105.10 0.00 0.00 0.00 1,105.10 No

0.00 0.00
Units
PW-ACCT#:3849410881-4 0.00
Item Description
1,105.10
Price Amount Tax

0.00 1,105.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 1,105.10 100.00%
9/29/2023 9/29/2023 9/29/2023
FINANCE-ACCT#:0406686538-9 - 4545 10TH ST Warr Bank Acct - Warrants Bank Account 092923 Invoice 9/29/2023 312.70 0.00 0.00 0.00 312.70
No

0.00 0.00
Units
FINANCE-ACCT#:0406686538-9 - 4545 0.00
10TH ST
Item Description
312.70
Price Amount Tax

0.00 312.70
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-1000 Utilities 312.70 100.00%
Vendor: PAC04 - PACIFIC PETROLEUM CALIFOR Vendor Total: 2,414.95 9/14/2023 9/14/2023 9/14/2023
WWTP-VACUUM BIN - 25 YARD Warr Bank Acct - Warrants Bank Account 177665 Invoice 9/14/2023 360.00 0.00 0.00 0.00 360.00
No

0.00 0.00
Units
WWTP-VACUUM BIN - 25 YARD 0.00
Item Description
360.00
Price Amount Tax

0.00 360.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 360.00 100.00%
9/28/2023 9/28/2023 9/28/2023
WWTP-ANALYTICAL TESTING ZALCO LAB Warr Bank Acct - Warrants Bank Account 178716 Invoice 9/28/2023 704.95 0.00 0.00 0.00 704.95
No

0.00 0.00
Units
WWTP-ANALYTICAL TESTING ZALCO LAB 0.00
Item Description
704.95
Price Amount Tax

0.00 704.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 704.95 100.00%
10/9/2023 10/9/2023 10/9/2023
WWTP-VACUUM BIN -25 YARD Warr Bank Acct - Warrants Bank Account 179435 Invoice 10/9/2023 1,350.00 0.00 0.00 0.00 1,350.00 No
18 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 18 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP-VACUUM BIN -25 YARD 0.00
Item Description
1,350.00
Price Amount Tax

0.00 1,350.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2200 Equipment Rental 1,350.00 100.00%
Vendor: POL02 - POLYDYNE INC. Vendor Total: 4,271.63
9/15/2023 9/15/2023 9/15/2023
WWTP-CLARIFLOC WE-1289 Warr Bank Acct - Warrants Bank Account 1771871 Invoice 9/15/2023 4,271.63 0.00 0.00 0.00 4,271.63 No

0.00 0.00
Units
WWTP-CLARIFLOC WE-1289 0.00
Item Description
4,271.63
Price Amount Tax

0.00 4,271.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 4,271.63 100.00% Vendor: PRI02 - PRINTMASTERS DESIGN & PRI Vendor Total: 107.39 10/3/2023 10/3/2023 10/3/2023
ADM-BUSINESS CARDS FOR TODD BODEM Warr Bank Acct - Warrants Bank Account 5079 Invoice 10/3/2023 107.39 0.00 0.00 0.00 107.39
No

0.00 0.00
Units
ADM-BUSINESS CARDS FOR TODD BODEM 0.00
Item Description
107.39
Price Amount Tax

0.00 107.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 107.39 100.00%
Vendor: REY01 - REYNA AUTO REPAIR Vendor Total: 85.00
7/27/2023 7/27/2023 7/27/2023
PD-MOTOR OIL AND OIL FILTER CHANGE Warr Bank Acct - Warrants Bank Account 5239 Invoice 7/27/2023 85.00 0.00 0.00 0.00 85.00
No

0.00 0.00
Units
VEH ID#:1FM5K8AR5FGB28713 CAR 15-01 0.00
Item Description

85.00 Price Amount Tax

0.00 85.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1460 Vehicle Maintenance 85.00 100.00%
Vendor: SMO01 - SMOOTH INC. Vendor Total: 56,935.80
9/30/2023 9/30/2023 9/30/2023
ADM-TRANSIT SERVICES - SEPT 2023 Warr Bank Acct - Warrants Bank Account 17-2246 Invoice 9/30/2023 44,823.41 0.00 0.00 0.00 44,823.41 No

0.00 0.00
Units
TRANSIT SERVICES 0.00
Item Description
50,101.19
Price Amount Tax

0.00 50,101.19
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2354 Purchased Transportation 50,101.19 100.00%

0.00 0.00
Units
TRANSIT SERVICES 0.00
Item Description
-6,124.50
Price Amount Tax

0.00 -6,124.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-3511 Fare Revenues -6,124.50 100.00%
19 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 19 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
TRANSIT SERVICES 0.00
Item Description
846.72
Price Amount Tax

0.00 846.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2200 Equipment Rental 846.72 100.00%
9/30/2023 9/30/2023 9/30/2023
ADM-TRANSIT MAINTENANCE SEPT 2023 Warr Bank Acct - Warrants Bank Account 17-2247 Invoice 9/30/2023 12,112.39 0.00 0.00 0.00 12,112.39 No

0.00 0.00
Units
ADM-TRANSIT MAINTENANCE SEPT 2023 0.00
Item Description
12,112.39
Price Amount Tax

0.00 12,112.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1400 Equipment Maintenance 12,112.39 100.00%
Vendor: SOL01 - SOLAR TRAFFIC CONTROLS LL Vendor Total: 4,451.98 9/14/2023 9/14/2023 9/14/2023
PW-KNOCK DOWN AT 11TH AND ESCALANTE Warr Bank Acct - Warrants Bank Account 230113 Invoice 9/14/2023 4,451.98 0.00 0.00 0.00 4,451.98 No

0.00 0.00
Units
PW-KNOCK DOWN AT 11TH AND 0.00

ESCALANTE
Item Description
4,451.98
Price Amount Tax

0.00 4,451.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 4,451.98 100.00% Vendor: STA08 - STANLEY CONVERGENT SECURI Vendor Total: 60.04 9/23/2022 9/23/2022 9/23/2022
FINANCE-MAINTENANCE CHARGES 11-01-22 Warr Bank Acct - Warrants Bank Account 6002870339 Invoice 9/23/2022 60.04 0.00 0.00 0.00 60.04 No

0.00 0.00
Units
FINANCE-MAINTENANCE CHARGES 11-01- 0.00
22 Item Description

60.04 Price Amount Tax

0.00 60.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 60.04 100.00%
Vendor: STC01 - SECURITAS TECHNOLOGY CORPORATION Vendor Total: 612.84 7/27/2023 7/27/2023 7/27/2023
FINANCE-STANDARD LABOR/SERVICE TRIP Warr Bank Acct - Warrants Bank Account CHARGE
6003498201 Invoice 7/27/2023 285.00 0.00 0.00 0.00 285.00 No

0.00 0.00
Units
FINANCE-STANDARD LABOR/SERVICE TRIP 0.00
CHARGE
Item Description
285.00
Price Amount Tax

0.00 285.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 285.00 100.00%
8/6/2023 8/6/2023 8/6/2023
ADM-ACCT#:10839644 ADMIN ALARM SYSTEM Warr Bank Acct - Warrants Bank Account SEPT 2023
6003535471 Invoice 8/6/2023 64.86 0.00 0.00 0.00 64.86
No

0.00 0.00
Units
ADM-ACCT#:10839644 ADMIN ALARM 0.00
SYSTEM SEPT 2023
Item Description

64.86 Price Amount Tax

0.00 64.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 64.86 100.00%
20 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 20 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
8/6/2023 8/6/2023 8/6/2023
FINANCE-MAINTENACE CHARGES/MONITORING Warr Bank Acct - Warrants Bank Account

CHARGES
6003536409 Invoice 8/6/2023 78.04 0.00 0.00 0.00 78.04
No

0.00 0.00
Units
FINANCE-MAINTENACE 0.00

CHARGES/MONITORING CHARGES
Item Description

78.04 Price Amount Tax

0.00 78.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 78.04 100.00%
9/3/2023 9/3/2023 9/3/2023
FINANCE-MAINTENANCE Warr Bank Acct - Warrants Bank Account

CHARGES/MONITORING CHARGES
6003551634 Invoice 9/3/2023 60.04 0.00 0.00 0.00 60.04
No

0.00 0.00
Units
FINANCE-MAINTENANCE 0.00

CHARGES/MONITORING CHARGES
Item Description

60.04 Price Amount Tax

0.00 60.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 60.04 100.00%
9/3/2023 9/3/2023 9/3/2023
ADM-ACCT#:10839644 ADMIN ALARM SYSTEM Warr Bank Acct - Warrants Bank Account OCT 2023
6003576739 Invoice 9/3/2023 64.86 0.00 0.00 0.00 64.86
No

0.00 0.00
Units
ADM-ACCT#:10839644 ADMIN ALARM 0.00
SYSTEM OCT 2023
Item Description

64.86 Price Amount Tax

0.00 64.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 64.86 100.00%
10/1/2023 10/1/2023 10/1/2023
FINANCE-MAINTENANCE CHARGES 2023.11.01 Warr Bank Acct - Warrants Bank Account 6003636270 Invoice 10/1/2023 60.04 0.00 0.00 0.00 60.04 No

0.00 0.00
Units
FINANCE-MAINTENANCE CHARGES 0.00
2023.11.01
Item Description

60.04 Price Amount Tax

0.00 60.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 60.04 100.00%
Vendor: TMP01 - TRAFFIC MANAGEMENT PRODUCTS INC Vendor Total: 4,007.03 9/6/2023 9/6/2023 9/6/2023
PW-SS2006 12-18-063 SIGN ALUMINUM 12'' X Warr Bank Acct - Warrants Bank Account 18''
06-101919 Invoice 9/6/2023 3,387.38 0.00 0.00 0.00 3,387.38 No

0.00 0.00
Units
PW-SS2006 12-18-063 SIGN ALUMINUM 0.00
12'' X 18''
Item Description
3,387.38
Price Amount Tax

0.00 3,387.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 3,387.38 100.00% 10/3/2023 10/3/2023 10/3/2023
PW-SS9900 SUTOM-DECAL MISC. CUSTOM Warr Bank Acct - Warrants Bank Account DECAL
06-102366 Invoice 10/3/2023 122.27 0.00 0.00 0.00 122.27 No
21 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 21 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW-SS9900 SUTOM-DECAL MISC. CUSTOM 0.00
DECAL
Item Description
122.27
Price Amount Tax

0.00 122.27
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1500 Equipment Replacement 122.27 100.00%
10/3/2023 10/3/2023 10/3/2023
PW-SL2060-TA52LPZ-A LIGHT BAR Warr Bank Acct - Warrants Bank Account 06-102367 Invoice 10/3/2023 497.38 0.00 0.00 0.00 497.38 No

0.00 0.00
Units
PW-SL2060-TA52LPZ-A LIGHT BAR 0.00
Item Description
497.38
Price Amount Tax

0.00 497.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1500 Equipment Replacement 497.38 100.00%
Vendor: TYL01 - TYLER TECHNOLOGIES,INC. Vendor Total: 817.50 9/30/2023 9/30/2023 9/30/2023
FINANCE-INSITE TRANSACTION FEES - UTILITY Warr Bank Acct - Warrants Bank Account

BILLING
025-440532 Invoice 9/30/2023 817.50 0.00 0.00 0.00 817.50 No

0.00 0.00
Units
FINANCE-INSITE TRANSACTION FEES - 0.00

UTILITY BILLING
Item Description
408.75
Price Amount Tax

0.00 408.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 408.75 100.00%

0.00 0.00
Units
FINANCE-INSITE TRANSACTION FEES - 0.00

UTILITY BILLING
Item Description
408.75
Price Amount Tax

0.00 408.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 408.75 100.00%
Vendor: ULT01 - ULTREX Vendor Total: 901.75
10/2/2023 10/2/2023 10/2/2023
ADM-COPY MACHINE METER Warr Bank Acct - Warrants Bank Account 3891392 Invoice 10/2/2023 901.75 0.00 0.00 0.00 901.75
No

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

9.31 Price Amount Tax

0.00 9.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1550 Operating Supplies & Exp. 9.31 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description
111.72
Price Amount Tax

0.00 111.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1550 Operating Supplies & Exp. 111.72 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

15.66 Price Amount Tax

0.00 15.66
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 15.66 100.00%
22 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 22 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description
119.76
Price Amount Tax

0.00 119.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 119.76 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

5.34 Price Amount Tax

0.00 5.34
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 5.34 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description
235.24
Price Amount Tax

0.00 235.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 235.24 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

37.56 Price Amount Tax

0.00 37.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 37.56 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description
264.87
Price Amount Tax

0.00 264.87
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 264.87 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

2.01 Price Amount Tax

0.00 2.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 2.01 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

2.24 Price Amount Tax

0.00 2.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 2.24 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

38.39 Price Amount Tax

0.00 38.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 38.39 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

1.04 Price Amount Tax

0.00 1.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 1.04 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

24.07 Price Amount Tax

0.00 24.07
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 24.07 100.00%
23 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 23 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 0.89 100.00%

0.00 0.00
Units
ADM-COPY MACHINE METER 0.00
Item Description

33.65 Price Amount Tax

0.00 33.65
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 33.65 100.00%
Vendor: UNI15 - UNITED RENTALS NORTHWEST, Vendor Total: 342.57 7/10/2023 7/10/2023 7/10/2023
PW-TRENCHER 16-27HP WALKBEHIND TRACK Warr Bank Acct - Warrants Bank Account 221845995-001 Invoice 7/10/2023 342.57 0.00 0.00 0.00 342.57 No

0.00 0.00
Units
PW-TRENCHER 16-27HP WALKBEHIND 0.00
TRACK
Item Description
342.57
Price Amount Tax

0.00 342.57
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2200 Equipment Rental 342.57 100.00%
Vendor: USA01 - U.S.A. BLUEBOOK INC. Vendor Total: 426.59 9/20/2023 9/20/2023 9/20/2023
WWTP-REPLACEMENT CAP FOR LD0101XX Warr Bank Acct - Warrants Bank Account INV00139743 Invoice 9/20/2023 426.59 0.00 0.00 0.00 426.59 No

0.00 0.00
Units
WWTP-REPLACEMENT CAP FOR LD0101XX 0.00
Item Description
426.59
Price Amount Tax

0.00 426.59
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1400 Equipment Maintenance 426.59 100.00%
Vendor: VER05 - VERIZON WIRELESS Vendor Total: 855.22
9/30/2023 9/30/2023 9/30/2023
FIRE-ACCT#:942045079-00001 Warr Bank Acct - Warrants Bank Account 9943943581 Invoice 9/30/2023 855.22 0.00 0.00 0.00 855.22 No

0.00 0.00
Units
FIRE-ACCT#:942045079-00001 0.00
Item Description
135.61
Price Amount Tax

0.00 135.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1150 Communications 135.61 100.00%

0.00 0.00
Units
FIRE-ACCT#:942045079-00001 0.00
Item Description
719.61
Price Amount Tax

0.00 719.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2167 Strike Team/EMT/Other 719.61 100.00%
Vendor: VLO01 - V. LOPEZ JR. & SONS Vendor Total: 7,349.26 9/27/2023 9/27/2023 9/27/2023
WATER-REPAIR WATER SERVICE AT 1155 Warr Bank Acct - Warrants Bank Account

OLIVERA ST
12405 Invoice 9/27/2023 7,349.26 0.00 0.00 0.00 7,349.26 No
24 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 24 of 27
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER-REPAIR WATER SERVICE AT 1155 0.00

OLIVERA ST
Item Description
7,349.26
Price Amount Tax

0.00 7,349.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 7,349.26 100.00%
Vendor: VRC01 - VITAL RECORDS CONTROL Vendor Total: 95.00 9/30/2023 9/30/2023 9/30/2023
ADM-SHRED SERVICES FOR SEPT 2023 Warr Bank Acct - Warrants Bank Account 3806599SBP1 Invoice 9/30/2023 95.00 0.00 0.00 0.00 95.00 No

0.00 0.00
Units
ADM-SHRED SERVICES FOR SEPT 2023 0.00
Item Description

23.75 Price Amount Tax

0.00 23.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 23.75 100.00%

0.00 0.00
Units
ADM-SHRED SERVICES FOR SEPT 2023 0.00
Item Description

23.75 Price Amount Tax

0.00 23.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 23.75 100.00%

0.00 0.00
Units
ADM-SHRED SERVICES FOR SEPT 2023 0.00
Item Description

23.75 Price Amount Tax

0.00 23.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 23.75 100.00%

0.00 0.00
Units
ADM-SHRED SERVICES FOR SEPT 2023 0.00
Item Description

23.75 Price Amount Tax

0.00 23.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 23.75 100.00%
25 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 25 of 27
Type Count Gross Tax Shipping Total Manual Payment Balance Payable Summary
Discount
Invoice 105 181,275.47 0.00 0.00 0.00 181,275.47 0.00 181,275.47 Grand Total: 181,275.47 0.00 0.00 0.00 181,275.47 0.00 181,275.47 26 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 26 of 27
Account Summary
Account Name Amount
001-2069 Root One 107.03
001-20CR CRANDALL 12th ST. APARTMENTS 114.73
001-4105-1550 Operating Supplies & Exp. 481.12
001-4105-2150 Professional Services 153.47
001-4110-2150 Professional services 105.00
001-4120-1550 Operating Supplies & Exp. 240.58
001-4120-2150 Professional services 608.12
001-4140-1750 Bank Service Charges 7.10
001-4140-2151 Information Technology Svs 8,838.37
001-4145-0100 Salaries - Regular 2.96
001-4145-1000 Utilities 794.74
001-4145-1550 Operating Supplies & Exp. 271.86
001-4145-2150 Professional Services 504.01
001-4200-1300 Business Expense/Training 125.00
001-4200-1400 Equipment Maintenance 140.00
001-4200-1460 Vehicle Maintenance 85.00
001-4200-1550 Operating Supplies & Exp. 1,847.77
001-4200-1560 Fuel & lubricants 1,975.68
001-4200-2150 Professional services 23.75
001-4200-2350 Services by other Agencies 5,623.22
001-4220-1150 Communications 135.61
001-4220-1400 Equipment Maintenance 136.85
001-4220-1460 Vehicle Maintenance 35.00
001-4220-1550 Operating Supplies & Exp. 85.19
001-4220-1560 Fuels and Lubricants 1,010.18
001-4220-2163 SBC Fair 400.00
001-4220-2167 Strike Team/EMT/Other 719.61
001-4220-2350 Services by other Agencies 2,013.09
001-4300-0100 Salaries - Regular 2.96
001-4300-1000 Utilities 13,230.28
001-4300-1550 Operating Supplies & Exp. 25.11
001-4405-1250 Advertising and Pubs 49.28
001-4405-1550 Operating Supplies & Exp. 121.03
001-4405-2150 Professional Services 3,962.50
Total: 43,976.20
Account Name Amount
010-4420-0100 Salaries - Regular 1.78
010-4420-1000 Utilities 11,583.96
010-4420-1535 Meters 570.44
010-4420-1550 Operating Supplies & Exp. 697.00
010-4420-1560 Fuel & lubricants 315.94
010-4420-2150 Professional Services 12,216.53
Total: 25,385.65
Account Name Amount
012-4425-0100 Salaries - Regular 1.78
012-4425-1000 Utilities 4,777.96
012-4425-1150 Communications 478.80
012-4425-1400 Equipment Maintenance 426.59
012-4425-1550 Operating Supplies & Exp. 4,271.63
012-4425-2150 Professional Services 14,745.97
012-4425-2200 Equipment Rental 1,375.41
Total: 26,078.14
27 Payable Register Packet: APPKT00118 - 10.24.23 BIWEEKLY RUN 10/18/2023 1:03:15 PM Page 27 of 27
Account Summary
Account Name Amount
023-3511 Fare Revenues -6,124.50
023-4461-0100 Salaries - Regular 1.78
023-4461-1400 Equipment Maintenance 12,112.39
023-4461-2150 Professional Services 1,474.80
023-4461-2200 Equipment Rental 1,189.29
023-4461-2354 Purchased Transportation 50,101.19
Total: 58,754.95
Account Name Amount
026-4500-2150 Professional Services 2,613.00
Total: 2,613.00
Account Name Amount
060-4490-0100 Salaries - Regular 0.90
060-4490-1000 Utilities 138.44
Total: 139.34
Account Name Amount
063-4472-0100 Salaries - Regular 0.90
063-4472-1000 Utilities 732.75
Total: 733.65
Account Name Amount
071-4454-0100 Salaries - Regular 10.70
071-4454-1000 Utilities 207.66
071-4454-1460 Vehicle Maintenance 727.54
071-4454-1500 Equipment Replacement 619.65
071-4454-1550 Operating Supplies & Exp. 9,831.43
071-4454-1560 Fuels & Lubricants 228.21
071-4454-2150 Professional Services 4,424.40
Total: 16,049.59
Account Name Amount
079-4542-1000 Utilities 90.54
079-4542-2166 Activity 5,000.00
Total: 5,090.54
Account Name Amount
089-4444-3075 Building Improvements (089-108) 1,573.87
Total: 1,573.87
Account Name Amount
107-4018-1000 Utilities 596.54
107-4018-2166 Activity 284.00
Total: 880.54
28 October 10, 2023 City of Guadalupe Council Meeting Minutes Page 1 of 15

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, October 10, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. All members were present. (Note: The abbreviation, “CM”, for “Council Member” will be used in these minutes.)

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

Mayor Julian asked to remain standing for a moment of silence for the victims and family members of the conflict in Israel/Gaza; for the earthquake victims in Afghanistan, and those who have perished or have been injured during the war in Ukraine. The mayor said, “Looking at what’s happening in the world, what we’re dealing with locally is nothing here. Things are put into perspective.”

4. AGENDA REVIEW
There were no requests to make changes to the agenda.

5. CEREMONIAL CALENDAR
a. Proclamations:

1. Hispanic Heritage Month 2023
CM Hernandez read the proclamation acknowledging “Hispanic Heritage Month” – September 15 – October 15, 2023. It read in part: In 1968 under President Lyndon Johnson Hispanic Heritage Week started…President Reagan expanded the observation in 1988 to cover a 30-day period…it was enacted into law on August 17, 1988. The period between September 15th-September 18th, numerous countries in Latin America, Mexico and Chile achieved independence…throughout the history of the United Staes, members of the Hispanic Agenda Item No. 7C.

October 10, 2023 City of Guadalupe Council Meeting Minutes Page 2 of 15 community have helped shape the social, political, and economic landscape of this Country and our community…the City of Guadalupe invites all members of the community to celebrate 2023 Hispanic Heritage Month.

Mayor Julian said, “When it says my name on the proclamation, it also includes all of the City Council.

2. Filipino American History Month – October 2023
CM Robles acknowledged October as “Filipino American History Month”. He read the proclamation which in part said: Filipino American History Month was established in 1988 to commemorate the arrival of the first Filipinos who landed in what is now Morro Bay, California on October 18, 1587…the year 1763 is recognized by the Filipino American National Historical Society (FANHS) as the date of the first permanent Filipino settlement in the United States in Santa Malo Parrish, Louisiana. In 2006, October was first recognized as Filipino American History Month by California Department of Education, [followed by] the 111th Congress and then the California State Legislature…the heritage of the Filipino people enriches our own culture, and we welcome the history, culture, and contributions of the Filipino American community to our city, state, and the nation.

3. Breast Cancer Awareness Month – October 2023
CM Lizalde read the proclamation which stated that October 2023 is “Breast Cancer Awareness Month”. The proclamation, in part said: Breast cancer is one of the most commonly diagnosed cancers among women. Breast Cancer Awareness Month began in 1985…more than 43,000 women die from breast cancer each year in the United States…nearly 300,000 new cases of breast cancer are expected to be diagnosed in 2023…screening increases early detection…decreases late-stage cancer diagnoses, and increases five-year survival rates…this is an opportunity for the City of Guadalupe and all of our community to “Go Pink” in October to raise awareness, promote early screen, and honor those affected by breast cancer…join in this worthwhile cause to celebrate successes and memorialize lost battles.

The mayor said that it is important to recognize all. It’s unfortunate that there aren’t a lot of people to see the proclamations, and the history these individuals have and also on the breast cancer subject.

CM Hernandez also added the following:
“Hispanic Heritage Month” is a reminder of the value of diversity and inclusivity in our community. It encourages us to be open-minded and welcoming to people from all backgrounds, while we celebrate our achievements. Hispanic Heritage Month is also a call to action. It encourages civic engagement, participation in local government, and advocacy for the issues that affect our community.”
“Filipino American History Month” is a time to celebrate and honor the rich and diverse culture, history, and traditions of the Filipino community in the United States. This month serves as a reminder to share stories, traditions, and values that are central to the Filipino October 10, 2023 City of Guadalupe Council Meeting Minutes Page 3 of 15 identity. We should acknowledge challenges that Filipino Americans may face, including issues related to immigration, discrimination, and healthcare disparities. This month can provide a platform to address these challenges.

CM Lizalde said, “For Breast Cancer Awareness Month, if all of us in this room shared that message with other family members, relatives and our community, that’s how this information gets spread and maybe could save someone’s life…something as simple as discussing Breast Cancer Awareness Month. I really appreciate this proclamation coming up, too.”

6. COMMUNITY PARTICIPATION FORUM
Request to Speak:

Amelia Villegas mentioned that on Saturday, October 21st, the Friends of the Guadalupe Library will be having a “Free Book Giveaway” at the Guadalupe Library. She said, “There will be books at all levels, from tots up through adults. We won’t have as many books in Spanish this time because of the Cinco de Mayo event at Le Roy Park where we also gave away books. You don’t need a library card to get a free book or two. So, if you don’t have a card, you can get one that day. The card is free. You just have to show residency. The giveaway will only be for one hour, between 11:00 a.m. to 12 noon. We hope to see you out there.”
CM Lizalde, “It’s so great that you’re doing a book giveaway. Where I work in the school, in the library, we recognize that we’re a book desert. In Guadalupe, in our homes, on average, it’s likely that there are only about 10 books in a home. We’re seeing that in our children…they’re unable to read due to lack of access to books. I really want to promote any event that will put books in our homes. So, I’m really grateful that you’re doing that and thank you for announcing it.” Mayor Julian added, “This past weekend at the Mayors Ball, United Way showed a video of a little girl who was 4 years old reading a book to her mother. Fourteen years later, she’s 18, they had a video of her reading that book, going to college and really taking off because of that platform of reading a book and reading to her mom. Her mother didn’t prompt her…she was just reading.” CM Lizalde said, “It’s incredible to see right now, especially with this generation, things with technology because technology can easily read to us. Unfortunately, our kids are just not able to read, and it’s really putting them behind in school. The more we can promote reading, whether it’s a newspaper, a magazine, little booklet, the more books we can put in children’s and family’s hands…Plus just for mental health which we’ve discussed before at previous meetings. For adults, reading is a great way to support mental health…to get off streets…to do something different. So, anyway we can promote books in our community, I just think it helps everyone.”

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

October 10, 2023 City of Guadalupe Council Meeting Minutes Page 4 of 15 A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending October 2, 2023.

C. Approve the Minutes of the City Council regular meeting of September 26, 2023.

D. Adopt Resolution No. 2023-80 declaring Finance office furniture to be surplus and authorizing its disposal.

E. Adopt Resolution No. 2023-81 authorizing the City to open a Public Money Market Account (PMMA) with Mechanics Bank.

F. Adopt Resolution No. 2023-82 approving a subgrant agreement with the Santa Barbara County Water Agency to secure $989,665.00 in Proposition 1 Integrated Regional Water Management (IRWM) grant funding for the Pioneer Lift Station Rehabilitation Project.

G. Adopt Resolution No. 2023-83 approving Amelia M. Villegas as Interim Human Resources Manager pursuant to Government Code Section 21221(h).

H. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Planning Department report for September 2023

2. Building Department report for September 2023

3. Royal Theater Update by Tom Brandeberry
No items were pulled.

Motion was made by Council Member Lizalde and seconded by Council Member Robles to approve the full Consent Calendar. 5-0 Motion passed.

8. CITY ADMINISTRATOR REPORT: (Information Only)
In addition to Mr. Bodem’s written report, he discussed the following:
151 Obispo Cannabis Odor: I had received a called from a council member and other citizens about a bad odor coming out of the 151 Obispo project. I was told by Chris Bellemy from 151 Obispo that the carbon scrubber, which is the device they use to control odor, had a defective part right out of the box. The VFD that controls the velocity of the fans would not let the dial down on the speed, so it was only allowing them to be operating at full blast. The problem with that is it doesn’t allow the carbon filters to scrub the air and eliminate the odor. They decided just to turn the unit off until the new part arrives. After the unit was off, they went out back and did not detect any odor. They are working on fine tuning all the systems and they should be good by the end of the week.

Grants:

October 10, 2023 City of Guadalupe Council Meeting Minutes Page 5 of 15 Aside from the city approving, under the Consent Agenda, a subgrant agreement with Santa Barbara County Water Agency to secure $989,655 in Proposition 1 integrated Regional Water Management (IRWM) grant funding for the Pioneer Lift Station Rehabilitation Project, the City just got awarded the following other grants:

1. City of Guadalupe Transit Hub Renovation Project $1,310,000. This project involves upgrading the City’s Amtrak station to a multimodal transit hub. Project includes implementing a public restroom, electric vehicle charging infrastructure, bicycle amenities, pervious pavers, improved signage, and site beautification upgrades. The site was originally designed for an average of 23 train passengers but now must accommodate an additional 140 passengers per day that ride the City’s fixed route bus system. The site is located adjacent to both the railroad and Highway 1 and is on a very popular bicycle touring route.

2. Award Notification Letter that congratulates the city for obtaining an approved grant of $3,534,908 for the 2023 Sewer Enhancement Project (Hwy 1 lift station) which is a CDBG NonHousing OTC award.

Mr. Bodem then turned to Mr. Dwayne Chisham, Interim PW Director, for an update on Phase 2 at Le Roy Park. Mr. Chisham said, “Currently, we’re in the environmental phase. There is a tribal comment period that will end in two (2) days. Once that’s over, we can then apply for the grant and move forward. We have an architect on board and can move forward with the actual process once the grant is awarded, pending getting the final environmental documentation.” Mayor Julian asked about the tribal comment. He said, “Because of some ground disturbance there at the Royal Theatre, we needed a tribal auditor. There was a communication with one of the groups that was to actually sign up and say that they’re going to be a monitor. Now, you say in two (2) days it’s going to be….” Mr. Bodem said, “It’s the same group that answered and didn’t have any issues with the Phase 1 of Le Roy Park, so they probably won’t have any issues with this. It really covered the whole site anyway. So, I don’t think there will be anyone there to monitor the site.” Mr. Chisham added that the whole site’s been cleared once before.

Mr. Bodem also added that the Ms. Anna Marie Michaud, City Treasurer, asked him to say that the Treasurer’s Report was delayed as the Finance Department is still reconciling the books. Ms. Davis, Finance Director, said, “January now. We have six (6) months left to reconcile.” CM Hernandez asked, “I expected to see electric buses in town. When will that happen?” Mr.

Chisham said there was a slight delay due to a part needed which has just arrived and is getting installed today…it’s in process.

CM Robles mentioned that 151 Obispo discussed previously that there was a commitment to be invited to get a tour. Mr. Bodem said, “Once they get acclimated, they definitely will set that up.

They made a point of telling me that.”
October 10, 2023 City of Guadalupe Council Meeting Minutes Page 6 of 15

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) I did a tour of the 151 Obispo facility and checked out all the cameras and signed off on all the sprinklers and all the other systems. The parking lot… I met with their security person who will be stationed inside of the gate. Employees are not allowed to head out once they’re in, so no product leaves the facility. I have access to their camera systems. I saw where all their cameras and all their screens are to make sure that the City has proper access to all their camera systems. They’re being a good partner.

I am somewhat finished on our public safety. We’re looking at a restructure. We’ve been meeting with another department north of here. The POA had a meeting with me to see how to become more efficient, which was something brought up by one of our council members. Waiting for the Human Resources person to start. Alot of the different job descriptions have been written up…to save money, be more efficient and put more resources on the street.

Generator: had a meeting today. We’re all fairly secure with the generator. There were some discussions about some electrical issues that are being worked on. We’ve already talked with the company, and it could between 4-5 months…has to be built to our specifications. But everything is pretty much set. We just have to figure out the load and how the electricity aspect is going to work.

Looking at all of City Hall, not just police wing having power. This would then be an emergency shelter. We’d have police, fire, finance and our City Council would be able to make decisions. In a dire situation if all the electricity goes out, this would be the hub.

Appreciate Todd Bodem for having the grant writer on board. We’re all set for Fire House sub-grant.

We’re ready to go. At 7:00 a.m., Thursday, it opens up…there are only so many slots open. We’re ready to hit the button.

At the next City Council meeting, the new Fire Captain will be introduced.

Impact Fees: This is something else that was brought up. We’re looking for not only ways to raise revenue but for public safety to, hopefully, step away a little bit from the General Fund and access funds from some contractors. The work is done, and we talked to the firm that did it, and they want to do a workshop. I reached out to the Guadalupe Business Association president who reviewed it and has some questions. They’re excited about it. Will do a workshop before bringing the study to the City Council for final review.

Emergency Response Procedure Plan: it has been completed, all 65 pages, and it should be on the next council agenda on October 24th. CM Hernandez had brought this up questioning whether the City had an emergency plan. This is mandated for all cities. A lot don’t have a plan. It’s with our city attorney for review. It’ll make it a lot easier to receive funds from FEMA when disasters hit. It gives a whole outline of how we’re to respond as a city. Training will eventually be attached to that for all levels, City Council and all.

October 10, 2023 City of Guadalupe Council Meeting Minutes Page 7 of 15 Guadalupe Unified School District requested first aid training for all of their employees which we will provide. Looking at schedules on how to handle all of that.

Through The Little House by the Park and GBA, we put together a citizens’ support group, Guadalupe Safety Support Team (GSST): after the flooding incident, there were a lot of volunteers, but no actual structure was in place…it was just led. We need to be prepared for the next time to provide housing, clothing and transportation. Community involvement was excellent. Now we have a structure, and we have citizens who want to be in charge of that. Now we have a way to just turn it on. First responders can go do their job. The citizens’ group went through all of our procedures and guidelines. We’ll get more non-profits who will also be involved. We’ll look at ways to check on our seniors in our community when power may go out. They’re all excited and it’s nice to see the community involvement in something like this.

Letter of Support for the Kiwanis Christmas Parade: we will be planning for that.

CM Hernandez asked, “Can you give us an update on Jack O’Connell Park? I’ve seen cameras out there and was wondering if there was an uptake of issues in that park?” Chief Cash said, “There’s no crime issue there. We met with Touch of Style this past weekend. We had extra cameras that had been purchased, so we put them at O’Connell Park…a lot of precaution.” Mayor Julian asked, “Where will the cameras be located? Make sure they’re up high…they’re needed over there.” Chief agreed saying, “It’s a lot cheaper than personnel. Cameras are on poles at Jack O’Connell Park. At Le Roy Park, they’re on the exteriors. One of our main points is on the bathrooms…not only for graffiti but for any other types of crimes.

CM Lizalde thanked the Chief saying, “I’ve also seen more patrols during the day. I think the public appreciates seeing our officers out and about. I like that we’re saying publicly that we have cameras.

And I like that we’re being proactive rather than reactive.” Mayor Julian said, “Several years ago, some of us went to Gilroy to tour their cannabis distribution site. We met with the police chief and mayor. They had 41 cameras throughout the city. [Correction:

King City] 41 cameras outside…crime rate just plummeted. It is cheaper to have cameras than personnel.”

REGULAR BUSINESS

10. Appointment of one vacant seat to the Recreation and Parks Commission.

Written report: Hannah Sanchez, Recreation Services Manager Recommendation: That the City Council appoint one of the two interested individuals to the Recreation and Parks Commission to fill the vacant seat.

Ms. Sanchez said, “For two months there has been a vacant seat on the Recreation & Parks Commission. The vacancy was posted for a 30-day period resulting in two (2) candidates.” CM Hernandez asked what the requirements were for that seat. Ms. Sanchez said that the selected candidate needs to attend the monthly meetings which are held the first Tuesday of each month.

October 10, 2023 City of Guadalupe Council Meeting Minutes Page 8 of 15 There were two (2) applicants: Arnulfo Navarro and Mike Rochlin.

Mr. Navarro was asked to speak first. He gave a brief background about himself and why his interest in filling the vacant seat on the Recreation & Parks Commission: “I am a resident artist and recently came into a full-time position with Family Service Agency, The Little House at the Park and Community Changers. I will be doing a lot of community events. I want to get more involved. I will be here, and a main focus is getting the city involved, like using the Veterans Hall. I have a lot of ideas, and with this opportunity presented here, it’s a good match. I grew up in this community. I want to change things. I feel how much this community needs. I just want an opportunity to make a difference, not only for the youth but also for adults. It feels like things drop off after you’re 18, but it’s an ongoing process.”
CM Lizalde ask, “Are you going to talk about the Halloween event?” Mr. Navarro said, “Yes, at McKenzie Intermediate School, on October 31st, from 5pm to 9pm, we’re teaming with Kiwanis and the school to have a low rider ‘Trunk or Treat’ with Touch of Style. We’ll have a roller disco, teaming up with Slow Roll. They’ll provide skates to rent for $5. A barbecue by Kiwanis…a cakewalk and variety of activities. There will be tables and booths if any businesses want to participate. The next day there will be an event at the Veterans Hall, Dia de los Muertos, which is a community event.” CM Lizalde said, “For me, I love the way you light up when you talk about an event. For Rec & Parks, you have to love the community and want to participate in events. We need someone who has energy to bring people together for these exciting events. Partnering with your professional side makes a lot of sense working in our community. Thank you for your interest and for everything you’re doing right now. It’s really exciting.” Mr. Navarro said, “It’s tough growing up here in Guadalupe and seeing how things are. I’m on a journey of believing in myself, in believing in this community, in believing that I can go beyond what I think I’m capable of. I want everyone to be on that flow of belief, and we need to get everyone to get that belief back in this community’…where we’re rock solid, not looking outward but inward. That’s the goal.” The other applicant, Mr. Rochlin, had initially attended the meeting but was not present when called by the Council.

Mayor Julian then asked what the wishes of the Council were.

Motion was made by Council Member Lizalde and seconded by Council Member Robles to nominate Arnulfo Navarro to fill the vacant Commissioner seat on the Recreation and Parks Commission. Roll Call: Ayes: 5 5-0 Motion passed.

CM Hernandez asked if there is a role for those who may want to volunteer with recreation. Ms.

Sanchez said, “The best way to get involved is to come to the Recreation & Parks meetings. They’re on YouTube live screened. A lot of discussion happens in those meetings. Reach out to the Commissioners. Everyone knows Joe Harris. If there’s anything you’re interested in, reach out to him. You can always come to the Recreation Department. There are volunteer applications. Let me October 10, 2023 City of Guadalupe Council Meeting Minutes Page 9 of 15 know if you’re interested.” CM Lizalde said, “I think it’s important to start by going to meetings.

You’ll hear about upcoming events.”
Mayor Julian added, “We need more interest in what’s going on with the recreation side. There’s ample opportunity to get things going, and we have funds. There’s a lot out there.” Ms. Sanchez said “The struggle right now is knowing what the community wants. Coming to the meetings or watching them, you’ll see what’s going on and can let us know what’s wanted. Poetry Jam is good. Don’t see a lot of fine arts. ‘Recreation’ is not just limited to sports activities.” CM Lizalde said, “I want to thank Hannah Sanchez again. Post-pandemic, it was hard for the community to find our identity again. Pre-pandemic, everybody was willing to jump in and do events.

But post-pandemic, there is a disconnect. But there’s been a lot of progress made with events that people have enjoyed. So, thank you.”

11. Street Tree Ordinance Update.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council introduce Ordinance No. 2023-512 by title only for the first reading, and to continue to its meeting of October 24, 2023, for second reading and adoption.

City Attorney Sinco gave a brief background on this item: It was brought up at the request of the Public Works Department because of some problems enforcing it.

The section of the Guadalupe Municipal Code, referenced as the “Street Tree Ordinance” was enacted in 1959 and has not been updated since. That was before the City had a municipal code, which was in 1985 when all the ordinances were put together into a code. At that time there was a Planning Commission, and the ordinance delegated the administration of the ordinance to the Planning Commission.

The main reason for bringing this item up is that there’s no Planning Commission now…it’s the City Council that has to take on that role. The problem here is that the ordinance had the Planning Commission be the role administrator and enforcer allowing to appeal to the City Council if the decision by the Planning Commission wasn’t accepted. Not practical for the City Council to wear two hats as the Planning Commission and the City Council. It makes sense for staff to have the Council change the responsible party for administrating and enforcing the ordinance from the Planning Commission to a city position. We recommend the Public Works Director, or designee, with the assistance of Code Enforcement.

The town of Guadalupe was here long before there was a city. Trees and shrubs were planted in public places in public parking strips by who? Maybe the people in the town did it. Maybe the County. We just don’t know. The City valued these trees as evidenced by the passage of this ordinance. Recently, trees have needed maintenance…maybe branches blocking pedestrian access over a sidewalk. Public Works asked Code Enforcement to issue notices of violations requiring maintenance of trees. A number of people refused to do the maintenance saying, “it’s not my tree.

It’s your city tree…you take care of it.”
October 10, 2023 City of Guadalupe Council Meeting Minutes Page 10 of 15 So, now we’re at a stand-off. Staff had this ordinance to do it, but it was unclear because the Planning Commission was shown as in charge or administering and enforcing the ordinance. But there is no longer a Planning Commission.

The ordinance is being brought now for proposed updates. The main update is to designate the Public Works Director, or designee, in place of the Planning Commission as the administrator and enforcer. Another change is we’re including that the Public Works Director, or designee, may request assistance of Code Enforcement, Code Compliance. Also, the other significant change is to change the criminal penalty from an infraction, which carries a maximum fine of $100, which hasn’t kept up with inflation and certainly isn’t going to dissuade someone from spending money on tree maintenance from having to pay a $100 fine. To create a significant deterrent in the ordinance, we’re recommending to upgrade it to a misdemeanor which can be as high as $1,000. This could also have jail time imposed but the City wouldn’t recommend that for a violation like this.

All of this presupposes that the City Council would be in support of this type of arrangement. At this point, City Attorney Sinco said a letter was received from Mr. Garret Matsuura. City Attorney Sinco disagreed with the letter but did proceed to read it. The following is the full letter addressed to Todd Bodem, City Administrator, dated October 10, 2023:

Dear Mr. Bodem:

I am writing to voice some concern over the proposed Tree Ordinance to be presented in tonight’s City Council meeting.

Based on what I see, emphasis on the City’s putting the onus of management of City owned trees on residential and/or business owners seems problematic in any ways:
• For owners to be financially responsible for the upkeep of trees they didn’t plant, don’t own, and have no control over does not seem fair.
• The maintenance of the trees as city-wide beautification would best be undertaken by either City Staff with the appropriate training or a certified arborist that would be able to maintain trees in a healthy and visually appealing manner.
• Modifying the existing ordinance to increase penalties (from infraction to misdemeanor) for those that do not comply with the ordinance comes across as petty and draconian.

I would ask that there be additional discussion ad feedback from the Business Association to provide input from affected business owners.

Thank you for your consideration.

Sincerely,
/s/
Garret Matsuura
Guadalupe, CA 93434
October 10, 2023 City of Guadalupe Council Meeting Minutes Page 11 of 15 City Attorney Sinco asked, “Does the City want to take on the responsibility to maintain the trees without budget, or is it fair to ask the public to take on some of this responsibility? It’s not the case of the City actually planting these trees. They could have been planted by previous owners that just happened to be planted on city property. The property concern isn’t like the public parks, but it’s that strip that people think is their property because it’s on their front yard…it’s between the sidewalk and street which belongs to the City, because the City has an easement for roadway purposes.

He then said, “It’s fine if the Council wants the City to take on this responsibility. But if it’s not funded, it won’t get done. This is why staff brought this ordinance requesting updates and a confirmation from the City Council that it is appropriate to impose responsibility for the maintenance of these trees on the property owners. They do benefit more from them…and the City does benefit from the urban forest. It helps with greenhouse gases and provides shade keeping energy costs lower for houses…another reason why property owners benefit from these trees.

City Attorney Sinco then asked, “If the City Council directs us to change the ordinance so property owners don’t have the responsibility to maintain trees, I would ask the Council to add a provision for property owners not to injure or damage trees as it is important that we at least maintain our urban forest. Regardless, where the Council comes down on who is ultimately responsible for maintaining the cost of…it’s important not to completely gut the ordinance so people are allowed to do what they want with the trees. We just need some direction from the Council. The real issues are: 1) Do we want to maintain the urban forest, and 2) If we do, how will it be funded? The ordinance doesn’t always require the City to impose all the costs of the maintenance on the property owners. If the City gets money to provide funds to do this, the Public Works Director, or designee, can arrange for that to happen, or it can take care of the more expensive maintenance of tree removals and have the property owners do the general maintenance, like trimming the trees so people don’t have to duck around them when walking.”
Mayor Julian said, “Thank you for your comments and for reading Mr. Matsuura’s letter. I was going to have that just put in the minutes. Was this given to GBA?” City Attorney Sinco said, “No, it was not, partly because it was already on the books, and I didn’t think it was necessary. But, also, as I found out today…I didn’t see this coming. I’m glad he wrote, and as I said, I have respect for him, and I’m glad he’s paying attention. It turns out the City doesn’t have to ask private property owners on state highways to maintain whatever street trees there. Funds exist for public highways. Public Works already takes care of trees on Hwy 1 (Guadalupe Street) and Hwy 166. Mr. Matsuura’s point, though, is valid with respect to the residential property owners.” The mayor then said, “City doesn’t have funds to do that. Trees are very important to us. We’re a tree desert in this community. If you’re looking at selling a home, appraisers look at trees. They add value to your yard. Doesn’t seem like there are a lot of trees that this ordinance will apply to. 1959 to now, we haven’t had an update. We need to push this forward. I don’t think we’ll have a lot of issues with people refusing to comply and saying to just cut it down, but we have an ordinance that says otherwise. I’m in favor of this.”
City Attorney Sinco said, “Trees don’t require that much maintenance…maybe once every 5-7 years.

It’s only if it’s a dangerous tree that it becomes a concern that you’d have to remove it. Like after a storm, maybe, but there probably would be funding then. The ordinance doesn’t always require property owners to maintain the tree, but it does require when it is appropriate.” October 10, 2023 City of Guadalupe Council Meeting Minutes Page 12 of 15 CM Lizalde asked, “The CalFire grant? Is it approved and coming?” City Attorney Sinco said, “It’s been received. I asked what if the Council wanted to repeal the ordinance all together, for whatever reason, would that affect the grant. The answer is ‘No’ because it’s just taking inventory of our trees. It will provide information to the Council when it’s all done, showing how much it would cost for the City to take on that burden. It’s needed to be done for the urban forest. We’re just in the beginning stages. But even if you repealed this ordinance, it wouldn’t affect this grant, but it would any other grants we might get. It wouldn’t be supportive if you repealed the ordinance.” CM Lizalde said further, “This is basically a tree-mapping. How many is this actually affecting? We may run into a problem with some resident who, in Treasure Park or another area, bought their house 10 years ago, and would not be aware that it’s their tree because it’s on public property. We need to educate the public. There are trees that are old and beautiful and will cost monies to maintain. I see that we need this ordinance, but I feel for those people who will get caught in the middle of that. Hopefully, we work with them…coming together and collaborating.” City Attorney Sinco said, “This is only the first update that we have. There are ways we can look at situations, like if an old tree needs to be removed because it would be too expensive to maintain.

City of Santa Maria has a full procedure to see what degree of maintenance is needed. If it’s too expensive to maintain, then have it removed but maybe replaced with other plantings. We can work on something like that.”
CM Hernandez said, “This is a challenging topic. I’m an avid biker and am always getting stuck on branches and trees. Just cut them back. Safety is an important issue here.” CM Costa, Jr. said, “This is a hard one. How many houses are affected by this? Maybe as a city we should get in contact with them to let them know what’s going on. How can we work together to maintain trees? Get in contact with them. An owner might want to maintain the trees with no problem. Something so we know if they want to take care of them. If I buy a house that has trees, I may not want to maintain those trees. I see why you’re requesting to update the ordinance. It’s been like that since 1959. Everything has changed and just trying to get caught up with the times.

We just need to see the number of those property owners who’ll be affected by all of this.” City Attorney Sinco said, “I don’t know when the inventory of trees will be done. You don’t have to update…the ordinance is already in place. Maybe we change the Planning Commission to the Public Works Director and not make the other changes if you don’t want to change the fine or something like that. We can tinker with this if you don’t want to approve all of it. There are other ways. We can put an assessment district to the voters, Mello-Roos bond to create money, tax parcels to create funds specifically to maintain the urban forest. There would be a way to spread that burden across the city. We can look at these in the future.”
Mayor Julian said, “This ordinance and urban forest inventory run parallel. Look when the inventory will be done, but we need to update the ordinance. The benefit of trees is good. Arborist didn’t want old trees at Le Roy Park. There were conflicting opinions. Take down old and plant new or not. We lost out on 250 trees because of some controversy for the community. This is the first reading. We need to set a standard.”
October 10, 2023 City of Guadalupe Council Meeting Minutes Page 13 of 15 CM Robles asked, “How did we come up with $1,000?” City Attorney Since said, “Up to $1,000. A misdemeanor is a flexible fine. It could be $100…it could be $900. Unless the fine is extremely egregious, it wouldn’t start at $1,000…maybe at $250 or so.” CM Robles said, “Most of our trees have been here a while…with winds, they lean towards the east. They’re all pointing to Santa Maria.

Common sense says this is needed, but we need to look at the fine and how this is put together.” City Attorney Sinco added, “If anyone who’s dissatisfied with the process, they would have a hearing before our Code Compliance Hearing Officer, Jack Owen, and then if they didn’t like the ruling, they would bring it to you (City Council), if necessary. That would be one benefit of these amendments, rather than having the City Council having the first and last stop on the matter.” CM Robles reiterated the need to see the inventory. City Attorney Sinco said he’d ask Ms. Cruz [staff member completing the inventory] to prepare a report for a future council meeting and when the inventory will be done.

Motion was made by Council Member Lizalde and seconded by Council Member Hernandez to approve first reading of Ordinance No. 2023-512 and to continue to its meeting of October 24, 2023, for second reading and adoption. Roll Call: Ayes: 5 5-0 Motion passed.

12. FUTURE AGENDA ITEMS
No new items were added to this listing.

Mayor Julian mentioned the meeting on December 12th previously listed as a future agenda item:

SBCAG update on Black Road/Hwy 166 construction.

CM Lizalde asked about the ‘Joint Use Agreement with the School District’. Ms. Sanchez said, “I have a meeting tomorrow on this. We’ll probably restructure how we’re going to do this. There’s a lot more school staff presence at school activities. I haven’t had any issues.”

13. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Robles: ‘Toys-4-Tots’/Car Show, Saturday, October 14th; $25.00 entrance fee at O’Connell Parkall proceeds go for our local kids at the Boys & Girls Club. Roll in time is 7am to 10am and finishes at 4pm.

CM Costa, Jr.: Wednesday, October 11th, 7th grade, boys’ and girls’ basketball tryouts.

CM Hernandez: ‘Open Streets’ in Santa Maria was an amazing opportunity for our Assembly Member to see the whole community out there.

Hannah Sanchez: Friday, October 13th, Poetry Jam at Veterans Hall, 6:30 p.m. to 9:00 p.m.

Saturday, October 14th, Vietnam Veterans of America will have a garage sale at the Veterans Building, outside in the parking lot; 10:00 a.m. to 2:00 p.m.

October 10, 2023 City of Guadalupe Council Meeting Minutes Page 14 of 15 Mayor Julian:

SBCAG – Highway 166 Improvement in City of Guadalupe: Approved partnership to include SBCAG, Caltrans, City of Guadalupe and Pasadera (through the City). The scope of this project would include land improvements at the intersection of Highway 1/166 and improvements to the UPRR rail crossing, along with pedestrian and bike improvements. The project would add intersection improvements at Obispo Street (signalization) and Flower Street but no signalization there…along with expanded drainage and pavements improvements, pedestrian, and bike features. There would also be UPRR and signal improvements. The City of Guadalupe gave $4M towards this project. The total project will cost about $31M. Must be ready for construction for FY 25/26.

Hwy 166 and Black Road Signalization and Major Improvements: Construction on installation of signalization and road improvements at Black Road which will also include a passing lane west of Black Road. SBCAG to detail the work required and timeline which will include detours and road closure of up to four (4) west of the Black Road intersection.

SER JOBS for Progress: Last Thursday, October 5th, there was a GED graduation ceremony for 60+ individuals, many from Guadalupe. This ceremony was held in the City auditorium. It was well attended by family members.

Mayors Ball – Fundraiser for North Santa Barbara County United Way: The annual Mayors Ball was held last Saturday, October 7th. The mayors from Buellton, Santa Maria, Lompoc and Guadalupe attended. City Attorney Sinco attended and sponsored a table. The Chumash organization sponsored a $10,000 table. During the flood, United Way funded a case manager through Family Services Agency/Little House by the Park, inc. for Pioneer Street residents as well as providing checks for each family impacted by the flood.

Food Bank: At the October 5th food bank distribution, there were 151 families served. Thanks to all the volunteers, which included City staff (Finance Director, Chief Cash, Fire).

Guadalupe Main Street Beach: 3 phases with the route across dunes complex: Before the kiosk, after the kiosk with the major one going over the dunes…probably not happening for another year. One of the reasons is the road going over the dunes where the commandments stuff is, that’s now a cliff.

One of the plans is to have a parking area just before or right near the sand company, then walk -> -> to beach. That’s going to eliminate a lot of people, but it will be awhile before that happens.

North County Sub Regional meeting 10/11/23 – Solvang: North County SBCAG meets in Solvang every month before our SBCAG meeting and talk about North County projects. South County does the same thing with their projects. Discussions from both meetings are then put together at the SBCAG meeting. What is really cool is that North County representatives are really pushing for Guadalupe and this area. That’s why you’re seeing so much money coming in. Caltrans is working with Taylor Farms, 151 Obispo and Pasadera, so there’s really been a good relationship with Caltrans. And they’re taking the lead on the whole project.

October 10, 2023 City of Guadalupe Council Meeting Minutes Page 15 of 15 CM Hernandez: Food insecurity is on the rise. I went to a food bank distribution last week. You would see mothers with push carts running to the site. They served 500 individuals within the first hour and had to turn everyone else away. I was in tears watching these mothers running to get this food.

On October 18th the Food Bank will be hosting a fundraiser. It’s called “Empty Bowls”. It’s $25.00 There will be two (2) seatings and a pick-up option. I will be serving at the first seating and hope to see you there. This will be at the Fair Park in Santa Maria.

14. ADJOURNMENT TO CLOSED SESSION MEETING
Item to be discussed in closed session is “Public Employment: Director of Public Safety”.

Motion was made by Council Member Costa, Jr. and seconded by Council Member Lizalde to adjourn to closed session. 5-0 Motion passed. The meeting adjourned to closed session at 7:33 p.m.

15. CLOSED SESSION AGENDA
Public Employment
(Pursuant to Government Code Section 54957(b))
Title: Director of Public Safety

16. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Costa, Jr. and seconded by Council Member Lizalde to adjourn to open session. 5-0 Motion passed. The meeting adjourned to open session at 7:47 p.m.

17. CLOSED SESSION ANNOUNCEMENTS
There was “no reportable action”.

18. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Lizalde to adjourn the meeting. 5-0 Motion passed. The meeting was adjourned at 7:48 p.m.

Prepared by: Approved by:
___________________________________ _____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

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Agenda Item No. 7D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 24, 2023
_______________________________ _________________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Second Reading of Ordinance No. 2023-512 (Street Tree Ordinance Update)

RECOMMENDATION
That the City Council adopt Ordinance No. 2023-512 on the second reading, regarding updates to the City’s “Street Tree Ordinance.”

BACKGROUND
The City Council introduced Ordinance No. 2023-512 at its meeting on October 10, 2023. This constitutes the second reading of the ordinances.

ATTACHMENTS:

1. Ordinance entitled “An Ordinance of the City of Guadalupe Amending Chapter 12.12 of Title 12 Regarding Street Trees.”
Philip F. Sinco
ORDINANCE NO. 2023-512
AN ORDINANCE OF THE CITY OF GUADALUPE, CALIFORNIA, AMENDING CHAPTER 12.12 OF TITLE 12 OF THE GUADALUPE MUNICIPAL CODE REGARDING STREET TREES WHEREAS, the Chapter 12.12 of Title 12 of the Guadalupe Municipal Code (the “Street Tree Ordinance”) was enacted in 1959, and has not been updated since; and WHEREAS, the purpose of the Street Tree Ordinance was to regulate the planting of trees (and other vegetation) in public places including “parking strips” and to protect these and other existing trees (collectively referred to as “street trees”) from injury or abuse as well as provide for required maintenance of street trees (or in the case of dangerous trees, their removal) either by the City or by the owner of the property where street trees were located if so ordered by the Planning Commission; and
WHEREAS, the elimination of the Planning Commission and need to provide for a more efficient way to administer and enforce the Street Tree Ordinance requires the updating of the ordinance; and
WHEREAS, the updates to the Street Tree Ordinance will affirm the value and importance of maintaining the City’s “urban forest” as recognized by a public policy of the state of California in Public Resources Code sections 4799.06, et seq.

NOW, THEREFORE, the City Council of the City of Guadalupe does hereby ordain as follows:

SECTION 1. Chapter 12.12 of Title 12 of the Guadalupe Municipal Code is hereby amended to read as follows:

12.12.010 Title for citation.

The ordinance codified in this chapter shall hereafter be referred to as the “Street Tree Ordinance” of the City.

12.12.020 Enforcement authority.

The Director of Public Works, or duly authorized designee, shall be charged with the enforcement of this chapter. The Director of Public Works, or designee may request assistance for enforcement from Code Compliance.

12.12.030 Public plantings—Permission required.

No trees or shrubs shall hereafter be planted in or removed from any public parking strip or other public place in the City without permission from the Director of Public Works or duly authorized designee. For purposes of this Chapter, “parking strip” shall refer to any portion of a City easement over privately owned property adjacent to a City street.

ATTACHMENT 1

12.12.040 Street tree plan.

All trees and shrubs hereafter planted in any public parking strip or other public place in the City shall conform as to species and location with the recommendation of the Director of Public Works or duly authorized designee or to the street tree plan of the City, which are hereby made a part of the ordinance codified in this chapter.

12.12.050 Trimming and removal conditions.

The Director of Public Works or duly authorized designee, may cause to be trimmed, pruned or removed any trees, shrubs, plants or vegetation in any parking strip or other public place, or may require any property owner to trim, prune or remove any trees, shrubs, plants or vegetation in a parking strip abutting upon the owner’s property at the sole cost of the owner, and failure to comply therewith after 15 days’ notice from Director of Public Works or duly authorized designee, or from Code Compliance, shall be deemed a violation of this chapter.

12.12.060 Dangerous trees deemed nuisance.

Any tree or shrub growing in a parking strip or any public place, or on private property, which is endangering or which in any way may endanger the security or usefulness of any public street, sewer, sidewalk, or the full and safe operation of public utility wires, is hereby declared to be a public nuisance, and the City may remove or trim such tree, or may permit any public utility to do so, or may require the property owner to remove or trim any such tree on private property or on a parking strip abutting upon such owner’s property at the sole expense of the property owner. Failure of the property owner or his or her duly authorized agent to comply therewith, within 30 days after notice from Director of Public Works or duly authorized designee, or from Code Compliance, shall be deemed a violation of this chapter, and subject to the penalties set forth in Section 12.12.100.

12.12.070 Appeal procedures.

Appeals from directions and orders made under this chapter may be made by filing written notice thereof with the City Clerk within 10 days after such direction and order is received, stating in substance that appeal is being made from such direction and order to the City Council. The City Clerk shall thereupon call such appeal to the attention of the City Council at the next regular succeeding meeting, or otherwise as soon as possible but no later than within 45 days, at which meeting the appellant and the from Director of Public Works or duly authorized designee, or from Code Compliance may present evidence. Action taken by the City Council after such hearing shall be conclusive, and in the event the City Council shall uphold the decision of the from Director of Public Works or duly authorized designee, or from Code Compliance, the property owner or his or her duly authorized agent shall have 10 days thereafter to comply with such notice.

12.12.080 Public utility trimming restrictions.

Nothing contained in this chapter shall be construed as limiting the right of any public utility to remove or trim trees which, in its opinion, endanger the safe operation of its wires, poles and appurtenances.

12.12.090 Injuring or destroying trees or plants prohibited.

It is a violation of this chapter to abuse, destroy or mutilate any tree, shrub or plant in a public parking strip or any other public place, or to attach or place any rope or wire (other than one used to support a young or broken tree), sign, poster, handbill or other thing to or on any tree growing in a public place, or to cause or permit any wire charged with electricity to come in contact with any such tree, or to allow any gaseous, liquid or solid substance which is harmful to such trees to come in contact with their roots or leaves.

12.12.100 Violation—Penalty.

Any person guilty of violating any of the provisions of this chapter, or performing any act declared by this chapter to be unlawful, shall be deemed guilty of a misdemeanor or an infraction, depending on the discretion of the City Attorney when filing the criminal complaint, and upon conviction thereof shall be punished by a fine in accordance with the general penalty provision then effect in the City, pursuant to Chapter 1.08 of this code, as amended. In addition to or in lieu of criminal prosecution, from Director of Public Works or duly authorized designee, or from Code Compliance may pursue the administrative remedies set forth in Chapter 1.10 and 1.11 of this Code.

SECTION 2. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and has been found to be exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 15060(c)(3) of the CEQA Guidelines (Title 14, Chapter 3 of the California Code of Regulations) because the activity is not a project as defined in Section 15378 and Section 15061(b)(3) of the CEQA Guidelines, because the activity is covered by the general rule which exempts activities that can be seen with certainty to have no possibility for causing a significant effect on the environment.

SECTION 3. The City Council declares that each section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance is severable and independent of every other section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance. If any section, subsection, paragraph, subparagraph, sentence, clause, or phrase of this Ordinance is held invalid, the City Council declares it would have adopted the remaining provisions of this Ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this Ordinance should remain in effect after the invalid portion has been eliminated.

SECTION 4. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

INTRODUCED at a regular meeting of the City Council on the 10th day of October 2023, by the following roll call vote:

MOTION: MEGAN LIZALDE / CHRISTINA HERNANDEZ
AYES: 5 Councilmembers: Costa Jr., Hernandez, Julian, Lizalde, Robles NOES: 0
ABSENT: 0
ABSTAINED: 0
PASSED AND ADOPTED at a regular meeting of the City Council on the 24th day of October 2023 by the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:
____________________ _______ ___ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_____________________________________
Philip F. Sinco, City Attorney

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Agenda Item No. 7E.

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 24, 2023

_______________________________ _________________________________ Prepared by: Approved by:

Janice Davis, Finance Director Todd Bodem, City Administrator SUBJECT: Annual Statement of Investment Policy for Fiscal Year 2023-2024 RECOMMENDATION:

That the City Council review and consider adoption of Resolution No. 2023-84 acknowledging the receipt of and filing of the Annual Statement of Investment Policy for Fiscal Year 2023-24.

BACKGROUND:

California Government Code section 53646(a)(2) previously required the annual filing of a Statement of Investment Policy with the State Controller’s Office. The law has now been revised to state that the policy “may” be filed annually.

DISCUSSION:

The City of Guadalupe Investment Policy is attached as Exhibit A to Resolution No. 2023-84 for the Council’s review. The basic principle underlying the City’s Investment Policy is that money is always safe and available when needed. The objective of this policy is to accurately monitor and forecast expenditures and revenues through daily cash flow analysis to enable investment of funds to the fullest extent possible. The Resolution also delegates the City Council’s authority concerning City investments to the City Treasurer for another one-year period as provided by Government Code section 53607.

Current investments as of September 30th, 2023, are as follows:

Investment Portfolio Interest
Rate
Type Amount Maturity Date
Local Agency Investment
Fund

3.15% Government-State Pool $11,193,898.66 n/a
Commercial Bank
(Mechanics Bank)
0% Checking Warrant Account:
$4,807,009.09
Payroll Account:
$535,112.85
n/a
Janice Davis

Page 2 of 2 ends

Investment Portfolio Interest
Rate
Type Amount Maturity Date
Public Money-Market
Account (Mechanics
Bank)

4.25% Savings 0.00 n/a
FISCAL IMPACT:

None.

ATTACHMENTS:

1. Resolution No. 2023-84, includes Exhibit A “Investment Policy”

Page 1 of 2 ends

RESOLUTION NO. 2023-84

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA,

ACKNOWLEDGING THE RECEIPT OF AND ORDERING THE FILING OF THE ANNUAL STATEMENT OF THE INVESTMENT POLICY FOR FISCAL YEAR 2023-2024
WHEREAS, Section 53646(a)(2) of the California Government Code states that an annual Statement of Investment Policy may be filed by local agencies; and WHEREAS, the Finance Director of the City of Guadalupe declares the annual Statement of Investment Policy to be set forth in Exhibit “A” attached hereto; and WHEREAS, all legal prerequisites have occurred prior to the adoption of this Resolution.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. The City Council hereby finds that the above recitations are true and correct and, accordingly, are incorporated as a material part of this Resolution.

SECTION 2. The annual Statement of Investment Policy for the City of Guadalupe has been prepared and filed by the City Finance Director and presented to the City Council for the Fiscal Year 2023-2024 in compliance with Section 53646(a)(2) of the California Government Code.

SECTION 3. The City Council delegates its authority under Government Code section 53600, et seq. to the City Treasurer for another one-year period pursuant to Government Code section 53607.

SECTION 4. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

SECTION 5. The City Clerk shall certify the adoption of this Resolution.

PASSED AND ADOPTED at a regular meeting on the 24th of October 2023 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 1

Page 2 of 2 ends

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023-84 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 24, 2023, and that same was approved and adopted.

ATTEST:
_________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney

EXHIBIT A

CITY OF GUADALUPE

STATEMENT OF INVESTMENT POLICY

1.0 POLICY
The purpose of this Investment Policy is to establish overall guidelines for the prudent management and investment of the City of Guadalupe’s public funds in accordance with Government Code 53600, et seq.

2.0 SCOPE
The Investment Policy applies to all financial assets of the City of Guadalupe which includes the General Fund, Special Revenue Funds, Capital Project Funds and Enterprise Funds. This Investment Policy also applies to the Successor Agency Funds since the City of Guadalupe has opted to serve as Successor Agency to the Redevelopment Agency of the City of Guadalupe.

3.0 PRUDENCE
All investments and evaluation of such investments shall be made with the Prudent Investor Standard as set forth by California Government Code, Section 53600.3, 53646 and 27000 and is defined as;
Prudent Investor Standard: Acting with care, skill, prudence, and diligence under the circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the professional management of their business affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.

4.0 OBJECTIVE
The primary objectives in order of priority of the City Portfolio are:

4.1 Safety: Safety of principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital. To attain this objective, the City of Guadalupe will diversify its investments.

4.2 Liquidity: The City of Guadalupe’s investment portfolio will remain sufficiently liquid to enable the City of Guadalupe to meet all operating requirements which might be reasonably anticipated.

4.3 Return on Investment: The portfolio is also managed to maximize its overall market return with consideration of the safety and liquidity discussed above. 2 5.0 DELEGATION OF AUTHORITY
Authority to manage the City of Guadalupe’s investment program is derived from Section 41001 and 41006 of the California Government Code. Management responsibility for the investment program is hereby delegated to the City Treasurer and Finance Director who shall establish procedures for the investment programs, which are consistent with the Investment Policy. Authorization for investment decisions is limited to the City Treasurer and the Finance Director with the approval of City Council.

6.0 ETHICS AND CONFLICTS OF INTEREST
All officers and employees involved in the investment process shall not engage in any personal business activity, which could conflict with proper execution of investments subject to this Policy. Any material financial interests in financial institutions which do business with the City should be disclosed to City Council. All individuals involved in the investment process are required to report all income, assets, investments, gifts, and loans on form 700 - Statement of Economic Interests.

7.0 REPORTING
As a best practice and sound financial management practice, the City Treasurer and the Finance Director will submit a monthly investment report to the Legislative Body pursuant to Government Code 53647.

8.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
A. Current short and long-term depositaries utilized:

8.1 Local Agency Investment Fund: The Local Agency Investment Fund, or “LAIF” as it is conveniently known, is a pooled investment fund operated by the State of California. The fund is backed by the full faith and credit of the State, and the rate of return on investments compares favorably with that of bank savings accounts and certificates of deposit. Transfers in and out of the City account at the LAIF require 24 hours, must be in multiples of $1,000 and a $5,000 minimum.

The City account is used mostly for deposits and withdrawals in the $100,000 range; interest is posted only quarterly. This is the preferred venue for Guadalupe monies.

8.2 Commercial Banks (Mechanics Bank): The City maintains its general checking accounts (warrant and payroll accounts) at Mechanics Bank, Guadalupe Office, as well as a USDA/Rus-Hwy One Water/Sewer Pipeline account, Government Code Section 53630 and Section 16000, et seq., of the California Code of 3 Regulations place very strict requirements on commercial banks that accept public deposits.

8.3 Public Money Market (Mechanics Bank): The Public Money Market Account, or “PMMA” as it is conveniently known, is a standard bank product, not an investment pool, or money market fund operated by Mechanics Bank. The fund is backed by the full faith and credit of the FDIC. The City account will be used mostly for deposits and withdrawals in the $100,000 range; interest is posted monthly.

Each bank is required to maintain an amount of performing securities well exceeding the total deposits by local agencies, and such securities must be held in a pool controlled by the State of California.

It is contemplated that other commercial banks will be utilized as depositories for funds of the City of Guadalupe or of the City of Guadalupe Successor Agency. Before any deposits are made in such banks, a written contract or agreement will be executed, substantially in accord with the requirements of Government Code Section 53630, et seq., between the depositary and the City of Guadalupe. As of the date of this report, the foregoing are the only investment categories utilized by the City of Guadalupe and by the City of Guadalupe Successor Agency.

9.0 PERMITTED INVESTMENTS
• Securities of the United States Government, or its agencies • Certificate of Deposit (or time deposits) placed with commercial banks and/or savings and loan companies
• Negotiable Certificates of Deposit
• Commercial Paper
• Money Market Funds rated “AAAm” or “AAAm-G” or better by Standard & Poor’s Corporation
• Local Agency Investment Fund (State Pool) Demand and Deposits • Repurchase Agreements (Repos)

10.0 LIMIT ON TERM TO MATURITY
The City Treasurer and Finance Director are not to invest any City monies in investments allowed under this policy that have a term remaining to maturity in excess of five years from the date of investment, unless the City Council has granted express authority to make such an investment. The City’s Investment Policy shall be structured to provide that sufficient funds from investments are available to meet City’s anticipated cash needs.
4 11.0 ANNUAL REVIEW
This Statement of Investment Policy is to be submitted to the City Council annually for review and approval. It is to continue to serve as the basis for the responsibilities and actions taken by the City Treasurer and Finance Director relative to the investment of the City’s idle funds.

Agenda Item No. 7F.

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 24, 2023 __________________________________ __________________________________ Prepared by: Approved by:

Dwayne Chisam Todd Bodem, City Administrator
Interim Public Works Director/City Engineer
SUBJECT: Pasadera Lot 4N (Tract 29,062) and Lot 9 (Tract 29,064) - Acceptance of Public Improvements and Release of Security
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2023-85 accepting public improvements irrevocably dedicated to the City on the final map for Lots 4N and 9 of the Pasadera development (Tracts 29,062 and 29,064) effective as of October 1, 2023, including streets, sidewalks, streetlights, water, sewer, storm drains, and parks, and releasing any remaining funds held as security for these improvements.

BACKGROUND:

City Council approved the final map for Tract 29,060 (DJ Farms North) on April 8, 2014. At that time City Council rejected easements for public improvements on Tract 29,060 but reserved the right to accept them at a future date. As required by the Subdivision Map Act, these public improvements were irrevocably dedicated to the City. Thereafter, the City Council approved the final map for Tract 29,062 (Lot 4N) and Tract 29,064 (Lot 9), which are subdivisions of the larger tract map.

DISCUSSION:

Tract 29,062 (Lot 4N) has essentially been built out since 2021 and Tract 29,064 (Lot 9) has essentially been built out since 2022. Public improvements, including streets, sidewalks, streetlights, and parks within this portion of the development have been maintained by the developer. The developer wishes to transfer ownership, operation, and maintenance to the City.

On June 13, 2023, City staff provided the developer with a punch list of items requiring completion before the City would accept these public improvements. As of October 1, 2023, the developer has provided satisfactory resolution of all items on this punch list.

There is approximately $270,314.32 in remaining (cash) funds for Tract 29,062 (Escrow No. 5775389 and approximately $183.659.45 in remaining (cash) funds for Tract 29,064 (Escrow No. 6583782) that were originally deposited to secure and guarantee the construction of these required public improvements.

Dwayne Chisam
These funds are now subject to be released in accordance with the Cash Deposit Security Agreement.

Since all items have been completed to the satisfaction of the City Engineer, it is recommended that these funds be released.

FISCAL IMPACT:

City staff anticipated transfer of responsibility of these public improvements by October 1, 2023.

Costs for contract landscape maintenance, parks, and streetlights electrical costs were considered in the development of the Pasadera Lighting and Landscaping District funding for fiscal year 2023 –

24. ATTACHMENTS:

1. Resolution No. 2023-85

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RESOLUTION NO. 2023-85

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA ACCEPTING AS COMPLETE THE PUBLIC IMPROVEMENTS REQUIRED FOR TRACT 29,062 (LOT 4N) AND TRACT 29,064 (LOT 9) OF THE PASADERA DEVELOPMENT (DJ FARMS) AND

TO AUTHORIZE THE RELEASE OF THE REMAINING CASH FUNDS DEPOSITED TO SECURE

CONSTRUCTION OF THE REQUIRED PUBLIC IMPROVEMENTS
WHEREAS, the City Council approved the final map for Tract 29,062 (Lot 4N) and Tract 29,064 (Lot 9) and required construction of certain public improvements, including streets, sidewalks, streetlights, and parks as conditions of approval for the final map; and WHEREAS, Tract 29,062 (Lot 4N) has essentially been built out since 2021 and Tract 29,064 (Lot 9) has essentially been built out since 2022, including all of the required public improvements, which improvements have been maintained by the developer; and WHEREAS, the developer now wishes to transfer ownership, operation, and maintenance to the City; and
WHEREAS, all required public improvements have been completed to the satisfaction of Director of Public Works/City Engineer; and
WHEREAS, the remaining cash funds previously deposited by the developer to secure and guarantee the construction of these required public improvements for Tract 29,062 (Escrow No. 5775389 and Tract 2 9 ,0 6 4 (Escrow No. 6583782) are now subject to be released in accordance with the Cash Deposit Security Agreement between the developer and the City.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. All of the public improvements required as conditions of approval for Tract 29,062 (Lot 4N) and Tract 29,064 (Lot 9) of the Pasadera development are hereby accepted, including acceptance of public streets into the City of Guadalupe's systems of roads.

SECTION 2. The remaining cash funds previously deposited by the developer to secure construction of the required public improvements are hereby authorized to be released to the developer.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 24th day of October 2023 by the following vote:

ATTACHMENT 1

Page 2 of 2 ends

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being C.C. Resolution No. 2023-85, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 24, 2023, and that same was approved and adopted.

ATTEST:
___________________________________ ___________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
___________________________________
Philip F. Sinco, City

Page 1 of 2 ends

Agenda Item No. 7G

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 24, 2023
_______________________________ _________________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Guadalupe Police Officers Association Memorandum of Understanding for the time period August 18, 2023, through June 30, 2024
RECOMMENDATION:

It is recommended the Council adopt Resolution No. 2023-86 approving a Memorandum of Understanding (MOU) with the Guadalupe Police Officers Association for the time period of August 18, 2023, through June 30, 2024.

BACKGROUND:

The previous agreement between the City and the Guadalupe Police Officers Association (GPOA) expired on June 30, 2022. As a result, there has not been an active MOU in place since July 1, 2022.

City management and the GPOA negotiation team had some challenging but ultimately productive negotiations and have reached agreement on the terms for a new MOU.

Key components of the proposed MOU are as follows:
• Term from August 18, 2023, to June 30, 2024
• All employee salaries to be increased by $5.00 per hour retroactive to August 18, 2023 (funded by an agreement to eliminate one police officer position) • Modification to Article 2.07.D. of the MOU, Compensatory Time: The following language has been added at the end: “No compensatory time can be rolled over from one year to the next. All compensatory time accrued throughout the calendar year (including the last full pay period of the year) will be paid out on the last payroll every December.” • Modification to Article 2.10, Vacation: Language has been added that: “By November 1 deadline of each year, an employee may make a written irrevocable election to declare cashing out vacation leave and/or compensatory time that will accrue in the next calendar year.” (NOTE:
failure to make the irrevocable election will prevent employees from cashing out any vacation Philip F. Sinco

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time the following year). This provision was added to the MOA in order to avoid any “constructive receipt” issues in violation of IRS regulations. • Modification to Article 2.17, Educational Incentive Pay: The following language will be substituted for what is in the former MOU:
“All employees represented by the POA shall receive premium compensation above their base salary for possessing the following degrees, provided they are in a subject that is law enforcement or job related:

Associate's Degree: three percent (3%) above base salary; Bachelor's Degree: 5.5% above base salary.

The Police Chief shall use reasonable criteria to determine what educational degrees are law enforcement related.”
• The City will increase its contributions to POA members’ monthly health insurance premiums by $50 per pay period (i.e., from $975 to $1,083.33 per month) • Although not included as part of the MOU, the POA and the City agreed to commence negotiations for a new MOU no later than by March 1, 2024.

FISCAL IMPACT:

Although all salaries for POA members are increased by $5.00 per hour under the proposed MOU (and the City’s monthly contribution for health insurance premiums are increased by $50 per pay period for each member), there is only a very small negative fiscal impact to the City in the amount of $779.00 for FY 2023-24 because the POA and the City agreed that these increases would be offset by the elimination of one of the 11 approved police officer positions. This police officer position will be eliminated by an upcoming budget amendment.

ATTACHMENTS:

1. Resolution No. 2023-86

2. Memorandum of Understanding with Guadalupe Police Officers’ Association

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RESOLUTION NO. 2023-86

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE

ADOPTING A MEMORANDUM OF UNDERSTANDING WITH THE

GUADALUPE POLICE OFFICERS ASSOCIATION
WHEREAS, the Guadalupe Police Officers Association (GPOA) is the recognized employee representative for employees in the police employees’ representation unit; and WHEREAS, the City of Guadalupe and GPOA were signatories to a memorandum of understanding that expired on June 30, 2022; and
WHEREAS, the City and GPOA have met and conferred in an attempt to reach agreement on a memorandum of understanding for the time period August 18, 2023, through June 30, 2024; and WHEREAS, the City and GPOA have reached tentative agreement on all issues; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Guadalupe as follows:

SECTION 1. The City Council hereby approves the Memorandum of Understanding for the time period August 18, 2023, through June 30, 2024, attached hereto as Exhibit “A” and incorporated herein by reference, and the Mayor is hereby authorized to execute the Memorandum of Understanding on behalf of the City.

SECTION 2. If any provision or any part of a provision of this resolution shall be finally determined to be invalid, illegal, or otherwise unenforceable, such determination shall not impair or otherwise affect the validity, legality or enforceability of the remaining provisions or parts of provisions of this resolution, which shall remain in full force and effect as if the unenforceable provision or part were deleted.

SECTION 3. This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED at regular meeting on the 24th day of October 2023 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being CC. Resolution No. 2023-86 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 24, 2023, and that same was approved and adopted.

ATTACHMENT 1

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ATTEST:
______________________________ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_____________________________
Philip Sinco, City Attorney
1 of 21

MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF GUADALUPE
AND

GUADALUPE POLICE OFFICERS

ASSOCIATION
AUGUST 18, 2023 – JUNE 30, 2024
ATTACHMENT 2
2 of 21

TABLE OF CONTENTS

1. INTRODUCTION……………………………………………………………….5

1.01 Preamble……………………………………………………………………5

1.02 Recognition…………………………………………………………………5

1.03 Purpose…………………………………………………………..………….5

1.04 Maintenance of Operations………………………………………………..5

1.05 Maintenance of Benefits…………………………………………………...5

2. WAGES, BENEFITS AND WORK-RELATED RULES……………………..5

2.01 Wages……………………………………………………………………….5

2.02 Application of Salary Steps………………………………………………..6

2.03 Standard of Work Periods………………………………………………...7
A.Work Hours………………………………………………………………7
B. Breaks…………………………………………………………………….7
C. Workday…………………………………………………………………7
D. Work Week………………………………………………………………7
E. Relief Shifts………………………………………………………………7
F. Time Limits………………………………………………………………7
G. Call Outs………………………………………………………………...8
H. Mandatory Schedule Changes…………………………………………8

2.04 Pay Periods…………………………………………………………………8
A. Hourly Benefits………………………………………………………….8
B. Monthly Payments of Benefits………………………………………….8

2.05 Overtime……………………………………………………………………8
A. Overtime Administration……………………………………………….8
B. Time Limits………………………………………………………………8
C. Court and Testimony……………………………………………………8
D. Paid Leave Time…………………………………………………………8
E. Mandatory Schedule Changes………………………………………….8
F.Management Rights…………………………………………………...…9

2.06 Cell Phones…………………………………………………………………9

2.07 Compensatory Time……………………………………………………….9
A. Eligibility………………………………………………………………...9
B. Compensatory Time Administration…………………………………..9
C. Accrual…………………………………………………………………...9
D. Limit of Accrual…………………………………………………………9

2.08 Call Outs…………………………………………………………………..10

2.09 Holidays…………………………………………………………………...10
A. Non-Sworn……………………………………………………………...10
B. Sworn Personnel……………………………………………………….10

2.10 Vacation……………………………………………………………………10
A. Eligibility………………………………………………………………..10
B. Vacation Administration………………………………………………11
C. Accrual………………………………………………………………….11
D. Limits of Accrual……………………………………………………….11
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TABLE OF CONTENTS
(cont’d)
E. Compensation at Termination………………………………………...11

2.11 Sick Leave………………………………………………………………….11
A. Eligibility and Purpose………………………………………………...12
B. Use………………………………………………………………………12
C. Sick Leave/Bereavement Leave while on Paid Leave………………..12 D. Accumulation…………………………………………………………..12
E. Application of Unused Sick Leave to Retirement Benefits………….12 F. Transfer of Sick Time………………………………………………….12
G. Maternity Leave……………………………………………………….12

2.12 Bereavement Leave………………………………………………………..13

2.13 Military Leave……………………………………………………………..13

2.14 Leave of Absence Without Pay……………………………………...……13

2.15 Bilingual Pay………………………………………………………………13

2.16 P.O.S.T. (Police Officers Standard of Training) Certification Incentive Pay………………………………………………………………13

2.17 Educational Incentive Pay………………………………………………..13

2.18 Uniform Allowance………………………………………………………..14
A. Uniform Administration………………………………………………14
B. Payment………………………………………………………………...14
C. New Employee………………………………………………………….14

2.19 Medical Insurance………………………………………………………...14
A. Eligibility……………………………………………………………….14
B. Medical Insurance Administration…………………………………...14

2.20 Vision Insurance…………………………………………………………..14

2.21 Dental Insurance…………………………………………………………..15

2.22 Life Insurance……………………………………………………………..15

2.23 Reimbursements…………………………………………………………..15

2.24 Retirement / PERS – Public Safety Members…………………………..15 A. Eligibility……………………………………………………………….15
B. Sworn PERS “Classic” Personnel……………………………………15
C. Sworn PEPRA New Hires…………………………………………….15

2.25 Retirement / PERS Miscellaneous Members……………………………15 A. Eligibility……………………………………………………………….15
B. Miscellaneous PERS “Classic” Personnel……………………………15
C. Miscellaneous PEPRA New Hires…………………………………….15

2.26 Mileage Reimbursement………………………………………………….16

2.27 Dues Deductions…………………………………………………………..16

2.28 Automatic Deposit………………………………………………………...16

2.29 Safety Equipment…………………………………………………………16

2.30 Recognition for Investigation Work……………………………………..16

2.31 Incentive Pay for Special Assignments…………………………………..16

2.32 Movie / Special Events Assignments……………………………………..17

2.33 Shift Differential…………………………………………………………..17
4 of 21

TABLE OF CONTENTS
(cont’d)

3. DISCIPLINARY ACTION…………………………………………………….17

4. GRIEVANCE PROCEDURES………………………………………………...17

5. EMPLOYMENT STATUS……………………………………………………..18

5.01 Personnel Files…………………………………………………………….18

5.02 Probationary Period………………………………………………………18

5.03 Demotion…………………………………………………………………..18

5.04 Lay-Off…………………………………………………………………….19

5.05 Part-Time Employees……………………………………………………..19

6. POLITICAL ACTIVITIES……………………………………………………19

7. MISCELLANEOUS……………………………………………………………19

7.01 Conclusiveness…………………………………………………………….19

7.02 Saving Clause……………………………………………………………...19

7.03 Non-Discrimination……………………………………………………….20

7.04 City Rights Clause………………………………………………………...20
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MEMORANDUM OF UNDERSTANDING
August 18, 2023 – June 30, 2024

1. INTRODUCTION

1.01 Preamble. The following constitutes a Memorandum of Understanding (MOU) that resulted from meeting and conferring in good faith concerning the wages, hours and other terms and conditions of employment, between the City of Guadalupe (City) and the Guadalupe Police Officers Association (POA).

1.02 Recognition. The City recognizes the POA to be the recognized employee bargaining association representing the classifications of Police Officer, Police Corporal, Police Sergeant, Police Office Manager and Records Technician.

1.03 Purpose. It is the purpose of this MOU to promote and provide for harmonious relations, cooperation and understanding between the City and employees covered herein and to provide an orderly and equitable means of resolving any misunderstanding or differences which may arise regarding wages, hours and other terms and conditions of employment.

1.04 Maintenance of Operations. For the term of this MOU, neither the POA or any members of the POA, nor any person acting in their behalf, will cause, authorize, engage in, or strike against the City, or engage in a work stoppage, slow down, or concerted failure to report for duty, or unauthorized absence or abstinence from the full and faithful performance of their duties of employment. This is not to mean that the POA members are waiving any rights as to the protection of personal safety as they may pertain to the refusal to cross the picket lines of another public employee organization on strike, or to the informational picketing by employees on their own time.

1.05 Maintenance of Benefits. All wages, hours and other terms and conditions of employment of POA members shall remain in full force and effect during the term of this contract. Any changes to those policies, practices or procedures that impact wages, hours and other terms and condition of employment must be effectuated by the mutual written agreement of the parties.

2. WAGES, BENEFITS AND WORK-RELATED RULES.

2.01 Wages.
(a) Salaries for employees covered by this MOU shall be increased by $5.00 per hour, retroactively effective August 18, 2023. (See Exhibits) 6 of 21
The following are the position titles and salary grades covered by this MOU:

Records Technician –Range 159
Office Manager –Range 171
Police Officer – Range182
Corporal – Range192
Sergeant –Range 202

2.02 Application of Salary Steps. All employees entering the permanent, full-time employment of City shall be paid at the first step of the salary range, unless otherwise determined by the Police Chief and the City Administrator established for his/her position classification. Salary step increases, as provided herein, are not automatic, but based upon performance and merit. Employees shall be placed on the step designated by the City Administrator for initial full-time permanent employment and qualify for increase in compensation or advancement to the next higher step of his/her salary range in the following manner. A Performance Evaluation Report on each employee recommended for advancement shall be submitted to the City Administrator by the Chief of Police prior to final action on such recommendation.

A. The salary range as set forth for each classification is divided into six (6) steps, which shall be interpreted and applied as follows:
(1) The first step is the minimum rate, and normally shall be hiring rate (Step A). (2) The second step is granted to employees upon their anniversary date who are eligible for this adjustment after completion of one (1) full calendar year of satisfactory service in a classification and not prior the completion of a probationary period. The adjustment shall be made only if granted by the Chief of Police, and subject to approval of the City Administrator (Step B).
(3) The third step shall be granted to an employee upon their anniversary date who has given satisfactory service in a given classification for one (1) full additional year from granting of previous step increase only if granted by the Chief of Police, and subject to approval of the City Administrator (Step C).
(4) The fourth step shall be granted to an employee upon their anniversary date who has given satisfactory service for an additional one (1) full additional year by the Chief of Police, and with approval of the City Administrator (Step D). (5) The fifth step shall be granted to an employee who has given satisfactory service for one (1) full additional year by the Chief of Police, and with approval of the City Administrator (Step E).
(6) The sixth step shall be granted to an employee who has given satisfactory service for two one additional years by the Chief of Police, and with approval of the City Administrator (Step F).
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A. An employee must always continue to maintain an acceptable level of performance and shall be evaluated by the Chief of Police annually.

2.03 Standard Work Periods.

A. Work Hours. (1) The standard work shift for employees represented by the POA is 8 hours for non-sworn personnel and 12 hours for sworn personnel (inclusive of all breaks and meal periods). For sworn personnel, the standard 12-hour work shift shall consist of 80 hours of regular time work and 4 hours of mandatory overtime every two weeks, plus any other authorized overtime work.
(2) Officers may, upon mutual agreement, swap shifts with another officer of same rank, for a full or partial deployment period. The employees involved shall notify the Police Chief of the shift swap in writing. An officer who, as part of a disciplinary action, is required to work a shift, may have his or her shift swap cancelled by the Police Chief.

B. Breaks. Employees shall be entitled to one (1) thirty-minute paid meal break per duty shift, during which time sworn personnel shall remain in uniform and subject to call if necessary for any urgency or emergency. Calls not of an urgent nature shall be handled after the meal break. Employees shall be allowed to take two (2) fifteen-minute paid break periods. Breaks shall be as close to two (2) hours from the start of the shift and two (2) hours before going off duty as practical. A meal period shall be as close to four (4) hours after the start of the shift as possible. The time limits shall be adjusted on a caseby-case basis taking into consideration the nature of police work, specifically, calls for service and 'on-view' violations observed by the officer.

If an employee is required to work an additional four (4) hours overtime, he/she shall be entitled to additional paid meal periods of thirty (30) minutes each, four (4) hours from the last scheduled meal period. If an employee is required to work overtime, he/she shall be entitled to additional paid rest breaks of fifteen (15) minutes each, two (2) hours from the last scheduled rest break.

C. Workday. The standard workday shall be from 0001 hours to 2400 hours.

D. Work Week. The standard work week shall be from 0001 hours on any Saturday to 2400 hours on the following Friday.

E. Relief Shifts. Relief shifts shall be scheduled as to minimize the impact on the employee assigned to that shift.

F. Time Limits. Shift schedules shall be posted and employees shall be notified thirty (30) days in advance of an impending departmental shift change. Officers shall be assigned to a department shift for four (4) months at a time. Departmental shifts shall be January through April; May through August and; September through December, or as close as practical to meet the needs of the department. 8 of 21
G. Call Outs. Employees called out to replace a sick or injured employee shall have a reasonable time to respond.

H. Mandatory Schedule Changes. During a mandatory schedule change, no officer shall work two (2) straight shifts back to back (24 hours). The schedule shall be adjusted so that the officer shall have at least an eight (8) hour break in between shifts. In the event of an emergency, the City reserved the right to modify shift schedules, including the requirement to work back to back shifts.

2.04 Pay Periods.

A. Hourly Benefits. Pay periods for hourly benefits shall be fourteen (14) days in duration. The pay period shall start on Saturday at 0001 hours and end of Friday at 2400 hours, and shall number 26 for the year. Checks shall be available to employees by 1700 hours on the Friday following the end of the pay period.

B. Monthly Payments of Benefits. The City shall make payments for all cash benefits due to the credit of employees by the tenth (10th) day of the month following the month of accrual.

2.05 Overtime. An employee shall be entitled to premium overtime compensation of one and one-half times the employee's regular rate of pay for all hours worked beyond twelve (12) hours for sworn and eight (8) hours for non-sworn in one day or forty (40) hours for non-sworn in a week or 80 hours for sworn in a two week period. All paid leaves shall be regarded as hours worked. An employee shall be eligible to receive overtime compensation or compensatory time off, at the employee's option.

A. Overtime Administration. All overtime must be approved by a supervisor prior to the work being performed, with the exception of emergency situations.

B. Time Limits. Subject to call-out minimums, overtime shall begin at the end of an officer's regularly scheduled shift or upon reaching the station.

C. Court and Testimony. Subject to call-out minimums, overtime for employees who attend court or other hearings shall be paid at the regular overtime rate. This shall include travel time from the station to court, and back to the station.

D. Paid Leave Time. When any employee is off on paid leave time, such as sick leave, holiday or vacation, jury duty leave, or compensation time, such time shall be considered as hours worked for the purpose of calculating overtime.

E. Mandatory Schedule Changes. During a shift change, if an employee is required to work more than forty (40) hours in his/her regular work week to adjust to the new schedule, the employee will be paid overtime or receive compensatory time within a specific pay period.
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G. Management Rights. Since the City Administrator is responsible for the efficient administration of all the affairs of the City, management reserves the right to control overtime hours worked, consistent with State and Federal law, and not in conflict with this MOU.

2.06 Cell Phones. When any employee is required to carry (wear) a department issued cell phone, said employee shall be responsible for telephonic response to any emergency pages from the department and/or supervisor(s) within a reasonable time period based upon each individual circumstance.

The employee shall not be held responsible for a telephonic response if the employee is deemed to have not been within cell phone range, the employee's cell phone is found to be defective, the employee is unable to reasonably respond to the emergency situation, or if the employee’s response would be of little or no value given time and distance considerations.

An employee who responds to an emergency call to service shall be paid for all time spent in such response, beginning when the employee starts traveling to the site of the emergency or the police department, at one and one-half times the employee’s regular rate of pay with a minimum of two hours.

2.07 Compensatory Time.

A. Eligibility. All regular and probationary employees shall be entitled to accrue compensatory time.

B. Compensatory Time Administration. Employees may take compensatory time off in lieu of paid overtime as approved by the Chief of Police, subject to applicable state or federal law. Employees whose compensatory time is interrupted or postponed due to injury on the job, sickness, court, call-backs for manpower shortage, schedule changes and such, shall be rescheduled after such interruption or postponement as approved by the Chief of Police. No compensatory time previously scheduled shall be lost to an employee exceeding the maximum compensatory accrued during the interruption or postponement.

When requested in writing, all employees shall be given their time off within two (2) weeks of that request, subject to departmental needs. Compensatory time may be used in uninterrupted blocks of time subject to departmental needs and as approved by the Chief of Police.

C. Accrual. Compensatory time shall be accrued at one and one-half (1.5) hours for every hour of overtime worked.

D. Limit of Accrual. An employee who is a sworn peace officer may accrue a bank of up to 280 hours of compensatory time off at any given time. An employee who is not a sworn peace officer may accrue a bank of up to 240 hours of compensatory time off at any given time. Upon written request, an employee may cash out no more than 150 hours of compensatory time every three (3) calendar months. Such request must be submitted 10 of 21
in writing no later than the end of the pay period preceding the pay period payment is to be made. No compensatory time can be rolled over from one year to the next. All compensatory time accrued throughout the calendar year (including the last full pay period of the year) will be paid out on the last payroll every December.

2.08 Call Outs. Employees called back to work from their day off, or other off-duty hours, shall receive paid overtime or compensatory time at the employee's discretion.

There shall be two (2) hours minimum guarantee.

2.09 Holidays.

A. Non-Sworn. Except as otherwise set forth below, thirteen 8-hour paid holidays shall be observed by full-time non-sworn personnel,
January 1, New Year's Day
January- 3rd Monday, Martin Luther King Day
February – 3rd Monday, Presidents Day
May - last Monday, Memorial Day
July 4, Independence Day
September - 1st Monday, Labor Day
November 11, Veterans Day
November - 4th Thursday, Thanksgiving Day
November - 4th Friday, day following Thanksgiving Day
December 24, Christmas Eve
December 25, Christmas Day
December 31, New Year’s Eve
Two Floating Holidays (to be taken within the given year.) When any of the above holidays falls on a Saturday or Sunday, the holiday will be observed on the previous Friday or following Monday, respectively.

B. Sworn Personnel. In lieu of fixed holidays, full-time sworn personnel will be paid 5.53 hours per pay period. Full-time sworn personnel will continue to receive two 10-hour floating holidays per calendar year thru calendar year 2020. (Effective January 1, 2021, for full-time sworn personnel, the two (2) floating holidays will be at 12 hours each.) Any full-time permanent or probationary sworn employee who works overtime on a City recognized holiday shall receive two (2) times his/her regular base pay for all overtime hours worked.

2.10 Vacation.

A. Eligibility. All regular and probationary employees shall accrue vacation time from the date of hire. The purpose of vacation is to enable each eligible employee to have time for rest and relaxation, and return to work mentally and physically refreshed. Each eligible employee shall be required to have served the equivalent of one (1) year of continuous service with the City in order to be eligible for full annual vacation leave. 11 of 21
However, in the event an employee so chooses, he/she may, after six (6) continuous months of service, take vacation leave not to exceed four (4) working hours with his/her Supervisor’s approval.

B. Vacation Administration. Employees whose vacations are interrupted or postponed due to injury on the job, sickness, court, call-backs for manpower shortage, or schedule changes shall be rescheduled after such interruption or postponement. No vacation previously scheduled shall be lost due to an employee exceeding the maximum vacation accrual during the interruption or postponement.

C. Accrual. For full-time employees, vacation shall be accrued and credited on a monthly basis at the following rate for time in service.

Years Days Hours Per Month
0 - 1 10 6.67
2 12 8.00
3 13 8.67
4 14 9.34
5 15 10.00
6 16 10.67
7 16 10.67
8 17 11.34
9 18 12.00
10 18 12.00
11 19 12.67
12 19 12.67
13 19 12.67
14 20 13.33
15 21 14.00
D. Limits of Accrual. There is a cap of two years’ worth of accrual upon the number of hours of accrued vacation leave an employee may accrue and carry over from year to year. POA employees can elect to receive a cash-out of vacation hours every other calendar month of the year and/or compensatory time every other three months. By November 1 deadline of each year, an employee may make a written irrevocable election to declare cashing out vacation leave and/or compensatory time that will accrue in the next calendar year. Completed forms will be turned into Finance Director for approval/denial, and list with how elected hours will be communicated to Accounting Supervisor. Besides separation of employment, elections not submitted by the deadline will not allow any cashing out of vacation or compensatory time for the following calendar year. the foregoing, employees are encouraged to utilize their vacation leave for rest and relaxation.

E. Compensation at Termination. Employees leaving the City with accrued vacation leave shall be paid the amount of accrued vacation to the date of termination and their 12 of 21
current rate.

2.11 Sick Leave.

A. Eligibility and Purpose. All regular and probationary full-time employees shall accrue sick leave at a rate of eight (8) hours per calendar month effective from that employee’s date of hire.

B. Use. An employee may use accrued sick leave in the case of actual personal illness, illness or disability, medical or dental appointments, parental leave, or in the case of injury to, illness of, and medical or dental appointments for the employee’s immediate family. For purposes of this section only, “immediate family” shall mean (1) spouse or domestic partner, (2) child, (3) parent, (4) sibling, (5) persons in “step” relationship of (1) through (4), and (6) any other person approved in advance by the Chief of Police. In the event the Chief of Police does not approve use of accrued leave for a person described in (6), the employee may appeal such determination to the City Administrator, whose decision shall be the final administrative decision.

C. Sick Leave/Bereavement Leave While on Paid Leave.

1. An illness or injury occurring while on vacation leave or compensatory time off shall be covered as sick leave, provided the employee has sufficient accumulated sick leave available to cover the time off.

2. Employees who are on paid time off (i.e., sick, vacation, CTO) at the time of a death in the employee’s immediate family shall be entitled to substitute sick or bereavement leave for vacation or other paid time off, provided the employee has sufficient accumulated sick leave available to cover the time off. The total period of absence from City employment (vacation and sick leave) shall not exceed beyond that time initially approved for vacation, without specific approval. Unused vacation or other paid compensation time shall be retained by the affected employee.

D. Accumulation. Accrued sick leave may be accumulated to a maximum of 2,080 hours. An employee may use 100% of unused sick leave to "retire" early before the commencement of PERS retirement benefits. Employees shall be paid on a monthly basis until accumulated sick leave is utilized or until PERS retirement benefits begin, whichever is earlier. At separation, an employee may choose to be paid 50% of his or her unused sick leave, to a maximum of 480 hours at his or her current rate of pay and/or upon retirement unused accrued sick leave may be converted to PERS service credit per the City's contract with PERS.

E. Application of Unused Sick Leave to Retirement Benefits. Upon retirement under the Public Employees Retirement System (PERS), unused sick leave shall be credited to the total years of service.

D. Transfer of sick time. Employees may transfer up to 50% of accumulated sick leave 13 of 21
voluntarily to a fellow employee who has exhausted all his/her leave time due to an extended illness or injury. The transfer shall be on an hour for hour basis and shall not exceed eighty (80) hours of sick leave.

E. Maternity Leave. The City shall provide leave to eligible employees as required by the California Family Rights Act, the Family and Medical Leave Act, and the California Pregnancy Disability Law.

2.12 Bereavement Leave. Employees shall be granted three (3) days of paid leave for bereavement purposes in each case of a death within his/her immediate family. An additional two (2) days of bereavement leave shall be granted if out of state travel or two hundred (200) miles or more of travel from home is required. Immediate family shall be defined as the employee's spouse or registered domestic partner, child or stepchild, parent or grandparent, brother or sister, or in-laws.

2.13 Military Leave. Every employee of the City shall be granted military leaves of absence and other benefits as provided in Division 11, Part I, Chapter VII of the Military and Veteran's Code of the State of California and any applicable amendments. All employees applying for military leave shall give the department head, within the limits of military regulations, an opportunity to determine when such leave shall be taken.

Employees will be on full-pay status for summer and weekend drills.

2.14 Leave of Absence Without Pay. Leave of absence without pay may be granted by the City Administrator upon recommendation by the department head for a period not to exceed thirty (30) days. Leave of absence without pay in excess of thirty (30) days shall be granted only by the City Council.

2.15 Bilingual Pay. An employee, whose assignment and duties require the frequent and regular use of bilingual skills in English and Spanish, or any other language designated by the City Administrator to be of benefit to the City, shall be designated by the City Administrator to receive a bilingual allowance. For the purposes of this section only, all classifications represented by the Association, regardless of assignment, perform duties that require the frequent and regular use of their Spanish and English bilingual skills.

Full-time employees who demonstrate basic verbal bilingual skills shall receive compensation of $60 per pay period and full-time employees who pass a written and verbal examination shall receive compensation of $125 per pay period. The form of the examination shall be agreed upon by the City and the Association and the examination shall be given a minimum of twice per year.

2.16 P.O.S.T. (Police Officers Standard of Training) Certification Incentive Pay.

An employee who qualifies for a Regular or Specialized Intermediate POST Certificate shall receive premium compensation of four percent (4%) above his/her base salary. An employee who qualifies for a Regular or Specialized Advanced POST Certificate shall receive premium compensation of an additional four percent (4%) above his/her base salary, for a total of eight percent (8%).
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2.17 Educational Incentive Pay. All employees represented by the POA shall receive premium compensation above their base salary for possessing the following degrees, provided they are in a subject that is law enforcement or job related:

Associate's Degree: three percent (3%) above base salary; Bachelor's Degree: 5.5% above base salary.

The Police Chief shall use reasonable criteria to determine what educational degrees are law enforcement related.

2.18 Uniform Allowance. Employees who are required to wear a uniform shall receive a uniform maintenance allowance. The allowance shall be used by the employee to replace, maintain, repair, and clean all designated uniform garments, hats, caps, shoes, leather wear, ornamentation, and inclement weather clothing.

A. Uniform Administration. The uniform maintenance allowance paid to full-time unit members shall be $23 per pay period ($598.00 per year). In addition, each June and December, full-time sworn employees shall be permitted to purchase up to $400 of new uniforms and/or work-related equipment at the City's expense.

B. Payment. The uniform maintenance allowance shall be paid each biweekly pay period.

C. New Employees. New employees shall receive a prorated uniform allowance at the end of the first pay period following the date of hire. Thereafter, they shall be paid their uniform allowance in the same manner as all other employees. New employees shall receive four (4) uniforms and/or work-related equipment, at the time of hire.

2.19 Medical Insurance.

A. Eligibility. All regular and probationary employees shall be eligible for medical insurance and deferred compensation from the date of hire.

B. Medical Insurance Administration.

1. The City's monthly contribution towards a medical plan provided by the City for fulltime employees and dependents shall be $1,083.33 retroactively effective to August 18, 2023. If the total of the premium cost for an individual employee, plus eligible dependents, is less than the City's contribution, the difference between the City's contribution, and the insurance premium, the insurance premium may be deposited in the employee's deferred compensation account.

2. Upon providing the City written proof that medical insurance coverage is in force through coverage provided by another source, a full-time employee may opt out of the City's medical insurance plan and receive the entire monthly contribution as deferred compensation.
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2.20 Vision Insurance. The City shall provide a Vision Care Plan during this agreement or select an alternate vision care provider which maintains equivalent or increases benefits to the employee. Effective the pay day of January 10, 2014, the City and a fulltime employee shall share in vision premiums with the City paying 75% and the employee paying 25%.

2.21 Dental Insurance. The City shall provide a Dental Care Plan during this agreement or select an alternate vision care provider which maintains equivalent or increases benefits to the employee. Effective the pay day of January 10, 2014, the City and a fulltime employee shall share in dental premiums with the City paying 75% and the employee paying 25%.

2.22 Life Insurance. The City shall provide group term life insurance benefits plan which shall provide for fifty thousand dollars ($50,000) life coverage for full-time employees during the term of their employment.

2.23 Reimbursements. Effective the pay period starting December 7, 2013, the City shall end its practice of reimbursing employees for the employee share of State Disability Insurance, Medicare and FICA (approximately 9%).

2.25 Retirement / PERS – Public Safety Members
A. Eligibility. All regular and probationary employees shall be entitled to participate in the current retirement system from the date of hire.

B. Sworn PERS “Classic” Personnel. The City shall provide the PERS 2% @ 55 retirement formula for all sworn personnel. Effective July 1, 2015, employees will contribute 2% of the employee “pickup” for Public Employees Retirement System benefits. Effective January 1, 2016, employees will contribute 4% of the employee “pickup” for Public Employees Retirement System benefits.

C. Sworn PEPRA New Hires. For employees hired on or after January 1, 2013 and classified as “new” members of CalPERS as defined by Public Employees Pension Reform Act (PEPRA), the City shall maintain a contract with CalPERS for the provision of a 2% @ 57 (highest 36 months) retirement benefit formula. Also pursuant to PEPRA these employees and the City are each responsible for paying one-half of the normal cost of this retirement plan.

2.26 Retirement / PERS – Miscellaneous Members
A. Eligibility. All regular and probationary employees shall be entitled to participate in the current retirement system from the date of hire.

B. Miscellaneous PERS “Classic” Personnel. The City shall provide the PERS 2% @ 55 retirement formula for all miscellaneous personnel. Effective July 1, 2015, employees will contribute 2% of the employee “pickup” for Public Employees Retirement System 16 of 21
benefits. Effective January 1, 2016, employees will contribute 4% of the employee “pickup” for Public Employees Retirement System benefits.

C. Miscellaneous PEPRA New Hires. For employees hired on or after January 1, 2013 and classified as “new” members of CalPERS as defined by Public Employees Pension Reform Act (PEPRA), the City shall maintain a contract with CalPERS for the provision of a 2% at 62 (highest 36 months) retirement benefit formula. Also pursuant to PEPRA these employees and the City are each responsible for paying one-half of the normal cost of this retirement plan.

2.26 Mileage Reimbursement. Employees required to use their private vehicle for authorized City business or training shall receive reimbursement at the rate set forth by IRS.

2.27 Dues Deductions. The City will deduct, without charge, dues from the pay of those employees who individually provide written authorization for such dues in an amount certified be current and correct by the President of the POA by the 10th of the month following the month of deduction. Dues in this context mean any deduction voluntarily authorized by a POA member and City Employee.

2.28 Automatic Deposit. The City shall deposit for those employees who so request paychecks to employee accounts in a bank, credit union or savings and loan association per existing City policy.

2.29 Safety Equipment. The City shall supply all officers with adequate safety equipment. The City may issue patrol rifles upon officers completing necessary training and the rifles being available. Personal rifles may be authorized for use by officers upon the approval of the Chief of Police.

2.30 Recognition for Investigation Work. After a minimum of two (2) years tenure with the City, an officer will be recognized for satisfactory completion or authorized investigative work performed by that officer in the form of an acknowledgment letter written by the Chief of Police and placed in the officer's personnel file.

2.31 Incentive Pay for Special Assignments. Police Officers assigned to Special Assignments will be entitled to a premium above their base salary payable with the normal payroll, with a maximum of two (2) assignments. These Officers must satisfactorily perform their Special Assignments as well as their regular patrol duties. In the event an Officer resigns from their Special Assignment or the assignment no longer exists, the Officer will lose the premium pay. The Special Assignments for the period of the MOU are:

K-9 Officer 3%
School Resource Officer (SRO) 3%
Motor Officer 3%
Narcotics Officer 3%
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Police Officers covered by this MOU are eligible for incentive pay at the rate of 4% for Field Training Officer assignments, but only on shifts when they are actually training other Police Officers (reserve or regular). Effective on July 2, 2016, Corporals and Sergeants are not eligible for the 4% Field Training Officer incentive pay.

Police Officers covered by this MOU are eligible for incentive pay at the rate of 4% for Senior Officer Assignments. Senior Officer Assignments will be at the discretion of the Chief and shall have a term of not greater than 3 years. Corporals and Sergeants are not eligible for the 4% Senior Officer Assignments or compensation

2.31 Movie /Special Events Assignments. All employees represented by the POA who are assigned to a movie/commercial detail or a special event detail shall be compensated at the rate of $40.00 per hour.

2.32 Shift Differential. An employee whose shift covers 1900 – 0700 shall be paid a shift differential of $1.00 per hour for the duration of said shift.

3. DISCIPLINARY ACTION.

3.01 Disciplinary action shall be in accordance with the City's Personnel Manual and the Guadalupe Police Department Police Manual.

4. GRIEVANCE PROCEDURES.

4.01 Employees covered by this MOU may file grievances in accordance with the following rules and procedures:

A. Grievances may be filed concerning the interpretation of this MOU, other rules and regulations concerning terms and conditions of employment, directions of supervisors and disciplinary actions, but may not be filed for rejecting during probation.

B. The Police Department shall allow a grieving employee time off from regular duties without loss of pay when such time off is reasonably necessary for the drafting of a grievance.

C. Time limits specified herein may be extended with the written approval of both parties.

D. Failure of a grieving employee to file an appeal within the specified time limits shall constitute abandonment of a grievance.

E. An aggrieved employee may be accompanied by and assisted by representative of the employee's choice but must be personally present and participate in discussions at each formal step in the proceedings.

F. No grievance shall be acted on unless filed within thirty (30) days of the time the 18 of 21
grieving employee had first knowledge of the matters on which the grievance is based.

G. In each grievance filed, the grieving employee shall state the action the employee wishes taken to cure the grievance, as well as specific and pertinent information as to the matter grieved. The steps in the procedure shall be as follows:

Step No. 1: The employee shall discuss the matter with the immediate supervisor, clearly stating that a grievance is being commenced. The supervisor shall refer the employee to the next level of supervision, if the matter is beyond the immediate supervisor's control, or shall respond verbally or in writing within five (5) days if the matter is within the scope of his/her control. If the employee is unsatisfied with the supervisor's response or is referred to the next level of supervision, the employee shall file a written grievance within five (5) days to the next level of supervision.

Step No. 2: On receipt of a grievance by the second level supervisor, that supervisor shall either refer the grievance to the next level of supervision, if the matter is beyond the second level supervisor's control, or schedule a meeting with the grieving employee to discuss the matter. The meeting shall be scheduled within five (5) days, and the second level supervisor shall respond in writing giving the reason for the decision made within five (5) days after completion of the meeting.

Step No. 3: The process shall continue through higher levels of supervision in the same manner as described in Step No. 2 until the employee is satisfied or the City Council is reached. A grievance to the City Council shall also state whether the grieving employee desires a closed or open hearing. Such grievance shall be scheduled for the next regular City Council meeting for which the agenda is open. The City Council shall hold such hearing and may make additional investigations into the matter. It shall direct a decision in writing with the reasons thereof within a reasonable time, and such decision shall be final.

5. EMPLOYMENT STATUS.

5.01 Personnel Files. An employee may inspect and copy his/her personnel file as required by law

5.02 Probationary Period. All appointments shall be tentative and subject to a probationary period of twelve (12) months. The Chief of Police, with consent of the City Administrator, may extend the probationary period for specified cause(s). The extension shall be provided in writing to an employee. All probationary employees who are being placed on an extended probationary period shall be given written notice of the extension prior to the expiration of their probationary period. In the event notice is not give, the employee shall be considered to have successfully completed the probationary period.

An employee who is in a position that is reclassified shall be required to complete an additional probationary period. The probationary period shall be regarded as part of a continuing testing process and shall be utilized for closely observing the employee's work, for securing the most effective adjustment of a new employee to the position and for rejecting any probationary employee whose performance does not meet the required 19 of 21
standard.

5.03 Demotion. Demotion of an employee to a lower class shall result in reduction of salary. The employee's salary shall be placed in the identical step in the lower class that the employee enjoyed in the class from which demotion was made. Demotion can be made for cause, which shall be provided to the employee in writing by the Chief of Police prior to any action taking place. The demoted employee may appeal demotion for disciplinary reasons through the grievance procedure. Demotion for any other reason is not appealable.

5.04 Lay-Off. Whenever, in the judgment of the City, it become necessary to make a reduction in force, whenever possible, the reduction shall be accomplished through attrition. Employees subject to a reduction in force shall be given at least thirty (30) working days notice prior to the effective date of the layoff, or thirty (30) days severance pay in lieu of notice. The POA shall receive concurrent notice and may be granted an opportunity to meet and consult with the City to discuss the proposed alternatives to a reduction in force.

When one (1) or more employees performing in the same class in the Police Department are to face reduction in force, the Chief of Police and the POA representative shall meet to discuss the procedures and order of lay-off.

5.05 Part-Time Employees. Part-time employees in represented classifications shall receive pro-rated benefits base on their percentage of FTE status.

6. POLITICAL ACTIVITIES. Pursuant to the City's Personnel Policy Manual and California Law.

7. MISCELLANEOUS.

7.01 Conclusiveness. It is not the intent of either party to change any plan, program, rule or regulation not specifically referred to in this MOU by the execution of the MOU. The parties may mutually agree to meet and confer on any matter at any time. This MOU is intended to be the full and final definition of wages, hours and working conditions for the period specified. However, other rules and policies set out in the City Personnel Policy Manual and the Administrative Procedures may apply. When in conflict with other policy documents, this MOU shall control.

7.02 Saving Clause. If any article or section of the MOU or any addendum thereof should be held to be invalid by operation or law or by a tribunal of competent jurisdiction, or if compliance or enforcement of any article or section should be restrained by such tribunal or by enactment of a superseding rule, regulation, law or order by any governmental authority other than the City, such article or section shall be immediately suspended and be of no force and effect, and the parties shall immediately begin the meet and confer process for the purpose of arriving at a mutually satisfactory replacement for such article or section. Invalidation of a part or portion of this MOU shall not invalidate 20 of 21
any remaining portion, unless those remaining portions were contingent upon the Operation of the invalidated article or section.

7.03 Non-Discrimination. Both the City and the POA agree that they shall not unlawfully discriminate against any employee on the basis of age, race, sex, handicap, creed, color, national origin, or ancestry. Neither the City not the POA shall interfere with, intimidate, restrain, coerce, or discriminate against any employee because of the exercise of rights to engage or not engage in lawful POA activity.

7.04 City Rights Clause. The POA recognizes the City has and will continue to retain, whether exercised or not, the unilateral and exclusive right to operate, administer and manage its municipal services and work force performing those services in all respect subject to this MOU.

The City has and will continue to retain exclusive decision-making authority on matters not officially and expressly modified by specific provisions of the MOU.

The exclusive rights of the City shall include, but not be limited to: the right to determine the organization of the City government and the purpose and mission if its constituent agencies; to set standards of service to be offered to the public, and through its management officials, to exercise control and discretion over its organization and operations; to establish and effect administration and employment rules and regulations consistent with law and specific provisions of this MOU, to direct its employees; to classify and reclassify positions, to take disciplinary action for just cause; to relieve its employees from duty because of lack of work or for other legitimate reasons; to determine whether goods or services shall be made; purchases or contracted for; to determine the methods, means and personnel by which the City's services are to be provided, including the right to schedule assigned work and overtime; and to otherwise act in the interest of efficient service to the community.

For the City: For the POA:
__________________________ __________________________
Ariston Julian, Mayor Michael Kuhbander, President
__________________________
Todd Bodem, City Administrator
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EXHIBITS
Range A B C D E F
159 32.098 33.703 35.388 37.157 39.015 40.966
Range A B C D E F
171 34.222 35.933 37.729 39.616 41.597 43.676
Range A B C D E F
182 36.401 38.221 40.132 42.139 44.246 46.458
Range A B C D E F
192 38.600 40.530 42.556 44.684 46.918 49.264
Range A B C D E F
202 44.722 46.958 49.306 51.771 54.359 57.077
Range A B C D E F
120 26.719 28.055 29.458 30.931 32.478 34.101
121 26.833 28.175 29.584 31.063 32.616 34.247
122 26.948 28.296 29.711 31.196 32.756 34.394
123 27.064 28.417 29.838 31.330 32.896 34.541
124 27.182 28.541 29.968 31.466 33.039 34.691
125 27.299 28.664 30.098 31.603 33.183 34.842
126 27.419 28.790 30.229 31.741 33.328 34.994
127 27.538 28.915 30.361 31.879 33.473 35.146
128 27.660 29.043 30.495 32.020 33.621 35.302
129 27.783 29.173 30.631 32.163 33.771 35.459
130 27.907 29.302 30.767 32.306 33.921 35.617
131 28.031 29.433 30.905 32.450 34.072 35.776
132 28.160 29.568 31.047 32.599 34.229 35.940
133 28.286 29.701 31.186 32.745 34.382 36.101
134 28.415 29.836 31.328 32.894 34.539 36.266
135 28.546 29.974 31.472 33.046 34.698 36.433
136 28.679 30.113 31.619 33.200 34.860 36.603
137 28.812 30.253 31.765 33.354 35.021 36.772
138 28.946 30.394 31.913 33.509 35.184 36.944
139 29.081 30.535 32.061 33.664 35.348 37.115
140 29.217 30.678 32.212 33.823 35.514 37.290
141 29.357 30.825 32.366 33.984 35.684 37.468
142 29.497 30.971 32.520 34.146 35.853 37.646
143 29.636 31.118 32.674 34.308 36.023 37.824

CITY OF GUADALUPE
POA Employee Payscale
Effective August 18, 2023 - $5.00 COLA
Range A B C D E F
144 29.781 31.270 32.834 34.476 36.199 38.009
145 29.925 31.421 32.992 34.642 36.374 38.193
146 30.070 31.573 33.152 34.810 36.550 38.378
147 30.218 31.729 33.315 34.981 36.730 38.566
148 30.365 31.884 33.478 35.152 36.909 38.755
149 30.515 32.040 33.642 35.324 37.091 38.945
150 30.666 32.200 33.810 35.500 37.275 39.139
151 30.820 32.361 33.979 35.677 37.461 39.334
152 30.974 32.523 34.149 35.856 37.649 39.532
153 31.131 32.688 34.322 36.038 37.840 39.732
154 31.287 32.852 34.494 36.219 38.030 39.931
155 31.446 33.018 34.669 36.402 38.222 40.134
156 31.608 33.189 34.848 36.591 38.420 40.341
157 31.770 33.358 35.026 36.777 38.616 40.547
158 31.935 33.532 35.208 36.969 38.817 40.758
159 32.098 33.703 35.388 37.157 39.015 40.966
160 32.266 33.879 35.573 37.352 39.219 41.180
161 32.435 34.057 35.760 37.548 39.425 41.396
162 32.606 34.236 35.948 37.746 39.633 41.614
163 32.778 34.417 36.138 37.945 39.842 41.834
164 32.953 34.601 36.331 38.147 40.055 42.057
165 33.126 34.783 36.522 38.348 40.265 42.279
166 33.305 34.971 36.719 38.555 40.483 42.507
167 33.486 35.160 36.918 38.764 40.702 42.737
168 33.666 35.349 37.117 38.973 40.921 42.967
169 33.849 35.541 37.318 39.184 41.144 43.201
170 34.033 35.735 37.522 39.398 41.368 43.436
171 34.222 35.933 37.729 39.616 41.597 43.676
172 34.409 36.129 37.936 39.832 41.824 43.915
173 34.598 36.328 38.145 40.052 42.055 44.157
174 34.791 36.530 38.357 40.275 42.289 44.403
175 34.985 36.734 38.571 40.499 42.524 44.650
176 35.181 36.940 38.787 40.727 42.763 44.901
177 35.381 37.150 39.007 40.957 43.005 45.156
178 35.580 37.359 39.227 41.188 43.247 45.410
179 35.782 37.571 39.449 41.422 43.493 45.668
180 35.985 37.784 39.674 41.657 43.740 45.927
181 36.191 38.001 39.901 41.896 43.990 46.190
182 36.401 38.221 40.132 42.139 44.246 46.458
183 36.610 38.440 40.362 42.381 44.500 46.725
184 36.823 38.664 40.597 42.627 44.758 46.996
185 37.037 38.889 40.833 42.875 45.019 47.269
186 37.255 39.118 41.074 43.127 45.284 47.548
187 37.472 39.346 41.313 43.378 45.547 47.825
Range A B C D E F
188 37.694 39.579 41.558 43.636 45.818 48.108
189 37.917 39.812 41.803 43.893 46.088 48.392
190 37.870 39.764 41.752 43.840 46.032 48.333
191 38.369 40.288 42.302 44.417 46.638 48.970
192 38.600 40.530 42.556 44.684 46.918 49.264
193 38.831 40.773 42.812 44.952 47.200 49.560
194 39.066 41.019 43.070 45.224 47.485 49.859
195 39.303 41.268 43.332 45.498 47.773 50.162
196 39.542 41.519 43.595 45.774 48.063 50.466
197 39.784 41.774 43.862 46.055 48.358 50.776
198 40.030 42.031 44.133 46.339 48.656 51.089
199 40.275 42.289 44.403 46.623 48.955 51.402
200 40.524 42.551 44.678 46.912 49.258 51.721
201 40.777 42.815 44.956 47.204 49.564 52.042
202 44.722 46.958 49.306 51.771 54.359 57.077
203 45.005 47.256 49.619 52.099 54.704 57.440
204 45.291 47.555 49.933 52.430 55.051 57.804
205 45.579 47.858 50.251 52.764 55.402 58.172
206 45.872 48.166 50.574 53.103 55.758 58.546
207 46.165 48.473 50.897 53.442 56.114 58.920
208 46.462 48.786 51.225 53.786 56.475 59.299
209 46.763 49.101 51.556 54.134 56.841 59.683
210 47.068 49.421 51.892 54.487 57.211 60.072
211 47.373 49.741 52.228 54.840 57.582 60.461
212 47.682 50.066 52.569 55.198 57.958 60.855
213 47.994 50.394 52.914 55.559 58.337 61.254
214 48.309 50.725 53.261 55.924 58.720 61.657
215 48.628 51.059 53.612 56.293 59.107 62.063
216 48.951 51.398 53.968 56.666 59.500 62.475
217 49.276 51.740 54.327 57.044 59.896 62.890
218 49.604 52.084 54.688 57.422 60.294 63.308
219 49.935 52.432 55.054 57.806 60.697 63.732
220 50.270 52.784 55.423 58.194 61.104 64.159
221 50.609 53.140 55.797 58.587 61.516 64.592
222 50.952 53.499 56.174 58.983 61.932 65.028
223 51.297 53.862 56.555 59.382 62.351 65.469
224 51.645 54.227 56.939 59.785 62.775 65.913
225 51.998 54.597 57.327 60.194 63.203 66.364
226 52.352 54.969 57.718 60.604 63.634 66.816
227 52.712 55.347 58.115 61.021 64.072 67.275
228 53.075 55.729 58.515 61.441 64.513 67.739
229 53.441 56.113 58.919 61.865 64.958 68.206
230 53.809 56.499 59.324 62.290 65.405 68.675
CITY ADMINISTRATOR’S REPORT
October 24, 2023
(Information below may be subject to change)

1. 995 Guadalupe Street (Al’s Union Property Surplus Land The Department of Housing and Community Development (HCD) thanked the City for submitting our surplus land documentation for the Al’s Union property. The documentation was received on September 22, 2023. A letter was provided that constitutes HCD’s written comments pursuant to Government Code section 54230.5 of the Surplus Land Act (SLA), for the property located at APN 115-071-001, including provisional permission to proceed with the sale or lease.

According to our letter and included documents, a Resolution declaring the property to be surplus was issued on June 13, 2023, and Notices of Availability (NOA) were sent to all the required entities on June 27, 2023. During the required 60-day period, no affordable housing entity expressed interest in the property.

HCD determines that the city has met all the requirements under the SLA for the purposes of disposing of the surplus land located at APN 115-071-001. The City is permitted to proceed with the sale or lease of the property.

The SA attorney is working on the necessary materials to transfer the property to the City for consideration at the November 28, 2023, City Council meeting.

2. Grant Earmark Request Guidance
Attachment 1 is a document that our Grant writing firm, Townsend Public Affairs, who provided that the DC office put together federal earmark timeline, suggestions, and guidance.

Hopefully those reading this item will find it helpful as the City considers its potential asks.

Please let the City Administrator know if you have any questions and how he can help or get help.

3. Website Update
Exciting news, a new website will be rolling out over the next week.

4. Potential Disaster Relief Funds for Guadalupe – Santa Barbara County On Tuesday, October 17, the City Administrator had a meeting with Santa Barbara County Community Services Department Staff to better understand the needs of the Guadalupe specifically regarding damage to the wastewater treatment plant because of the January storms. The County will be submitting a needs assessment for CDBG Disaster Recovery funds for SB County and the City of Guadalupe to State HCD.

Agenda Item No. 8.

In a meeting with State folks last week, we learned that a particular consideration is that CDBG-DR may be used for infrastructure, public facilities, and housing that was damaged or lost because of the January 2023 rainstorms. There also must be a tie to a low-income service area. More to come on this……

5. Transition Update – Guadalupe Senior Center Meal Program On Friday, October 13th, the Mayor met with the City Director of Public Safety, Finance Director, and City Administrator to discuss a transition plan after LADG terminated their senior meal services. The seniors are now receiving meals through AAA. It is going smoothly, according to the Mayor. LADG will officially be leaving the office at the end of October as they are helping with the CDBG grant reconciliations with the state. This is a short synopsis of the happenings and the Mayor may share more now and into the future.

6. Use of Food Truck for a Temporary “Farmers Market
The Contract Planning Director, Larry Appel had recent discussion with Stephanie Krouse about her desire to start a farmer's market at LeRoy Park on Fridays. The operation would involve the use of a food truck that has been converted to offer fresh veggies and fruit.

Mr. Appel told her that with just the one truck, he would handle it like he has with the various food trucks that have been permitted in the City. We just require a business license to operate. However, he told her that she would need to show that she has permission to set up in the City parking lot of LeRoy Park. She has spoken with the City and it sounded like they are going to allow her to take up 3-4 parking spaces.

She will need to have the operator submit a business license. Once it has been routed to Mr.

Appel, he’ll need to get something in writing from the City that authorizes them to operate in the park.

7. Thursday, October 19th Virtual Meeting – Check in status/timing of completion of Hwys 1 and 166 consolidation efforts
Caltrans, SBCAG, City (Todd, Mayor, Philip) and Pasadera representatives were present to discuss:
1) Caltrans-City of Guadalupe LCO Coop agreement – details to complete signing 2) City of Guadalupe/Pasadera funding agreement
3) Offer to Dedicate - comments on dedication and coordination for recording 4) Timing of above three items with Caltrans deadline to request for IIJA (Infrastructure Investment and Jobs Act) funding

END OF REPORT

FEDERAL EARMARK FAQS
• Keep the ask in the range of $500,000 to $2,000,000. With the current congressional makeup, aim on the fiscally conservative end of the spectrum if the member office is in the minority. • Politically relevant to the member sponsor. Consider member priorities and significance to the region. • Well-defined project scope and justified cost within a reasonable range. Can provide detailed line-items of how the funding will be spent.
• Fits well into the funding account for which the project would receive the award. • Offices will be prioritizing funding requests from organizations that have not received funding in past appropriations cycles.
• Project is ready to for implementation once funds are received. Earmark funding is ideally the last piece of the funding puzzle needed to finalize a project.
o Where applicable, environmental review is complete, preliminary engineering done, site selection determined, etc.
• Appropriations Committees may have additional priorities in any given year, where possible try to narrow asks from high-demand accounts (THUD).

TIMELINE
• TPA will conduct a strategy meeting to go over guidance and help narrow down project picks based on what will be most competitive for federal earmark funding. • Work to determine final projects to pursue, TPA will be in contact with member offices on project lists.

Begin gathering letters of support from local and state elected officials, as well as community support.

Q4 2023
• TPA will collaborate with you to pull together drafts of submissions, including letters of support. • Congressional Appropriations Committees may issue changes to guidance for FY25 earmarks and general appropriations process. This will allow TPA to make any necessary changes to earmark drafts based on guidance changes, as well as set deadlines for submission.

Q1 2024
• TPA will ensure all submissions are finalized and submitted on time. • Track submissions, TPA will communicate with member offices to ensure submissions are put forward to the appropriate subcommittee and track any follow up questions that may arise. • House and Senate Appropriations Committees will consider FY25 appropriations bills. TPA will work with congressional staff to ensure earmarks receive full consideration before committee.

Q2 2024
• TPA will inform you of any changes to requests that may occur once House bills are put forth for a vote. Senate Committees will likely release their versions of bills. • TPA will Continue to communicate with congressional staff. Work with you to take advantage of district work periods to illustrate the need for specific projects with site visits. • Final funding for FY25 is due for a vote, encourage final passage of bills containing requested projects included in a House or Senate appropriations bill. Congress has not passed appropriations bills before the end of the fiscal year in more than twenty years. A CR is likely.

Q3 2024

SUCCESSFUL PROJECT GUIDELINES
ATTACHMENT 1
* Snapshot of most relevant accounts. A full list of accounts can be provided upon request. ** The House of Representatives does not accept earmark requests in the Labor-HHS Subcommittee.

ACCOUNTS OVERVIEW *
Agriculture, Rural Development, Food and Drug Administration, and Related Agencies • Agricultural Research Service, Buildings and
Facilities
• Rural Utilities Service, ReConnect Grants
• Rural Development: Rural Community Facility
Grants
Project Examples Include: Rural broadband infrastructure, rural community facilities such as libraries and fire stations (Rural is defined as communities with a population below 20,000) Commerce, Justice, Science, and Related Agencies
• Byrne Justice Assistance Grants
• COPS Technology and Equipment
• NOAA
• NASA
Project Examples Include: STEM programming, policing equipment, and law enforcement programming Energy and Water Development, and Related Agencies
• Corps of Engineers Investigations
• Corps of Engineers Operation and
Maintenance
• Corps of Engineers Construction
• Bureau of Reclamation Water and Related
Resources
Project Examples Include: For eligible entities with authorized projects through the U.S. Army Corps of Engineers or Bureau of Reclamation
Homeland Security
● Pre-Disaster Mitigation Grants
● Nonprofit Security Grants
● Emergency Operations Center Grants
Project Examples Include: Emergency Operation Centers, seismic retrofits, microgrid installation, wildfire/flood mitigations, other disaster mitigation efforts
Interior, Environment, and Related Agencies
● Federal land acquisitions through the Land
and Water Conservation Fund
● Environmental Protection Agency State and
Tribal Assistance Grants for certain water
infrastructure projects
● Certain State and Private Forestry projects within
the U.S. Forest Service.

Project Examples Include: Drinking water and wastewater system improvements eligible through the Drinking and Clean Water Revolving Funds, urban forestry, hazardous fuels management, trail restoration Labor, Health and Human Services, Education, and Related Agencies ** ● DOL—Employment and Training
Administration—Training and Employment
Services
● HHS—Health Resources and Services
Administration—Program Management
● HHS—SAHMSA—Health Surveillance and
Program Support
● Department of Education—elementary,
secondary, and higher education
Project Examples Include: workforce development/job training, supportive social services, community health center equipment and facility improvement, mental health crisis units, mobile whole care services, K-12 supplemental education programing, afterschool programing, higher-ed programing and equipment Transportation, Housing and Urban Development, and Related Agencies ● DOT Highway Infrastructure Program (HIP)
● DOT Transit Infrastructure Projects
● DOT Airport Improvement Program (AIP)
● HUD Economic Development Initiative (EDI)
Project Examples Include: Airport improvements, Highway improvements, transit improvements, affordable housing investments, community facilities improvements, other projects eligible for funding through the Community Development Block Grant program

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES

TYPE OF CRIMES

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 00004210
211 PC ROBEBRRY 00000000
242/245 PC ASSAULT 1 1 7 6 29 26 29 25
459 PC BURGLARY 1 0 1 0 15 6 13 8
484/487 PC THEFT 4 0 4 0 28 1 40 4
10851 VC VEH THEFT 1 0 0 0 20 0 15 10
451 PC ARSON 0000001
TOTAL 7 1 12 6 96 35 99 47
PART II: REPORTED CRIMES

REQUEST FOR SERVICE

TOTAL REPORTS TAKEN

TOTAL REQUEST FOR SERVICE

TOTAL ACTIVITY FOR THE MONTH

DOMESTIC VIOLENCE REPORT

TOTAL PROPERTY STOLEN

TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY

OFFENCES

ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 4 0 6 0 27 1 27 1
MISDEMINOR 8 0 9 0 76 3 78 4
TOTAL 12 0 15 0 103 4 105 5
23152(a&b) VC ARREST

WARRANT ARREST
$12,029.00 $5,584.00 $52,380.00 $742,814.00
$0.00 $0.00 $25.00 $17,400.00
256 302 496 2716
1 3 155 17
95 642 659
209 207 1921 2057
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS MONTH OF SEPTEMBER 2023

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 47 25
9 4
2 4
1 16
14 Agenda Item No. 9A.
0 GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY

TYPE OF NARCOTICS

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 00002100
MARIJUANA 00000022
PARAPHERNALIA 00000033
TOTAL 00002155
PART V: SPECIAL DATA

OFFICER ASSULTED

INJURY ON DUTY
ADDITIONAL INFORMATION:

STAFFING:                               1 POLICE CHIEF FILLED 1 POLICE LIEUTENANT FILLED
2 POLICE SERGEANTS 1 UNFILLED POSITION
2 AIRPORT POLICE OFFICER FILLED
10 POLICE OFFICERS 4 UNFILLED POSITIONS
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED 1 EVIDENCE TECHNIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS 2 UNFILLED
COMMENTS:
020
0010
MONTH OF SEPTEMBER 2023

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 0 Rev: 12/01/2022

GUADALUPE FIRE DEPARTMENT
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CAPTAIN PATRICK SCHMITZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
September 1, 2023 – September 30, 2023
DATE: 10/04/2023
CALLS FOR SERVICE September 2023
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2023-2024)
Year to date
(2022-2023)
Medical 25 33 100 100
Structure Fire 0 0 0 0
Cooking Fire 0 0 0 0
Trash or Rubbish Fire 1 3 4 4
Vehicle Fire 1 0 1 0
Grass/Vegetation Fire 0 1 2 0
Other Fire 0 0 0 0
Motor Vehicle Accidents with Injuries 7 4 11 6
Motor Vehicle Accidents No Injuries 4 2 6 3
Motor Vehicle/Pedestrian Accident 3 0 4 4
Hazardous Materials Spill/Release 1 0 1 2
Hazardous Condition Other 3 2 5 2
Water Problem/Leak 1 0 1 2
Animal Problem 1 0 1 1
Search / Rescue 0 0 0 0
Public Assistance 3 1 6 7
Police Matter/Assistance 0 2 3 2
Illegal Burn 0 0 0 0
Smoke/CO Detector Activation 0 1 3 8
Dispatch and Canceled En-route 1 3 6 8
False Alarm 2 3 6 4
TOTAL 53 55 160 153
Additional Information
STAFFING: 1 Public Safety Director (Police/Fire Chief)
2 Fire Captains 1 Vacant Position
3 Fire Engineers
0 Paid-Call Firefighters 6 Vacant Position
Agenda Item No. 9B.

Rev: 12/01/2022

GUADALUPE FIRE DEPARTMENT
Special Assignments / Coverage:
- Food Distribution (09/07)
- Fiestas Patrias Event (09/16)
- Fiestas Patrias Parade-Event (09/17)
CODE COMPLIANCE CASES ` September 2023
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2023-2024)
Year to date
(2022-2023)
Business License (GMC 5.04.110) 0 0 0 0
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A, E)) 0 0 0 - Fowl, Livestock, and Wild Animals (GMC 6.04.210) 0 0 0 - Residential Solid Waste Collection (GMC 8.08.070) 0 0 0 - Litter Accumulation (GMC 8.12.020) 7 0 10 1
Burning Garbage Prohibited (GMC 8.12.150) 0 0 0 -
Abatement of Weeds and Rubbish (GMC 8.16.010) 15 20 44 10 Discharge of Illegal Fireworks (GMC 8.24.020) 0 0 0 -
Unlawful Property Nuisance (GMC 8.50.070) 0 1 2 -
Graffiti Abatement (GMC 9.07.060) 0 0 0 -
Parking of Large Vehicles / Trailers (GMC 10.24.190) 0 0 0 - Abandoned Vehicles (GMC 10.36.010) 0 0 1 -
Portable/fixed basketball goals (GMC 10.48.050) 0 0 0 - Address Number (GMC 15.08.020 (505.1)) 5 9 28 8
Illegal Garage Conversion 0 0 0 -
Wall, Fence, or Hedge Requirements (GMC 18.52.121) 0 0 4 - Damage Fence (GMC 18.52.125) 0 0 0 -
Trailers / Mobile Homes as Living Space (GMC 18.56.030) 0 1 1 - Parking on Front Yard Setback (GMC 18.60.040) 2 1 12 -
Landscape Maintenance Required (GMC 18.64.120) 0 0 0 -
Working Without Permits (GMC15.04.020) 0 0 0 1
Complaints (No Violation Found) 0 0 0 3
Apartment Inspections 0 0 0 1
Yearly Business Inspections 3 1 4 30
Other 1 3 8 6
TOTAL 33 36 114 60
Complaints Received 1 1 2 4
Miscellaneous This
Month
Last
Month
Year to Date
(2023-2024)
Year to date
(2022-2023)
Visitors 49 65 139 76
Public Relations 3 5 15 11
School Station Visits 0 0 0 3

GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
SEPTEMBER 1, 2023 – SEPTEMBER 30, 2023
DATE: 10/01/2023

CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Parking Prohibited Zoning Clearance Required
(GMC 18.60.040) (D)
0 0 3
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 0 0 3 Fowl, Livestock and Wild Animals (GMC 6.04.210) 1 1 3
Litter Accumulation (GMC 8.12.020) 3 2 8
Abatement of Weeds and Rubbish (GMC 8.16.010) 1 3 10
Unsafe Buildings-Collecting Rent for (GMC 8.40.030) 0 0 3 Unlawful Property Nuisance (GMC 8.50.070) 1 2 8
Graffiti Abatement (GMC 9.07.060) 0 0 0
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 1 8 21 Portable/fixed basketball goals (GMC 10.48.050) 0 0 0
Parking of large vehicles/trailers (GMC 10.24.190) 0 0 1 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 0
Working Without Permits (GMC15.04.020) 1 1 6
Address Number (GMC 15.08.020 (505.1)) 0 1 1
Illegal Garage Conversion (GMC 18.08.120, 18.08.160) 0 0 0 Damage Fence (GMC 18.52.125) 0 0 0
Parking on Front Yard Setback (GMC 18.60.035) 0 1 10
Trailers/Mobile homes as living space (GMC 18.56.030) 0 0 1 Prohibition of illicit discharges (GMC 13.24.050) 0 0 1 Landscape Maintenance Required (GMC 18.64.120) 2 0 4
Discharge of illegal fireworks (GMC 8.24.020) 0 0 7
72hr Parking 1 0 40
Code 60 Citations 0 0 23
TOTAL 11 19 153
Complaints Received 6 5 38
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 1 8 School Visits () 0 0 0
Agenda Item No. 9C.

RECREATION AND PARKS MONTHLY REPORT
For September 2023
Summary of Rentals/Usage for City Facilities & Parks - August

FACILITY THIS MONTH THIS MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 23/24)
LAST YEARTO-DATE
(FY 22/23)
Auditorium/Gym 13 11 22 24
O’Connell Park 1 30 7 52
LeRoy Park 2 1 5 2
Senior Center 29 9 58 18
Veterans Memorial
Plaza
0 0 4 4
Council Chambers 13 6 29 10
Central Park 0 0 0 0
Veterans Hall 5 5 8 6
Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 10A.

Summary of Rentals/Usage for City Facilities & Parks – September

FACILITY THIS MONTH THIS MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 23/24)
LAST YEARTO-DATE
(FY 22/23)
Auditorium/Gym 13 18 35 42
O’Connell Park 3 3 10 55
LeRoy Park 5 2 10 4
Senior Center 24 6 82 24
Veterans Memorial
Plaza
0 1 4 5
Council Chambers 6 10 35 20
Central Park 0 0 0 0
Veterans Hall 3 6 11 12
Recreation & Parks Commission Meeting – September 19, 2023 Call to Order: Recreation Commission Chair- Joe Harris called the meeting to order at 6:00 p.m.

1. Roll Call: Recreation Manager, Hannah Sanchez, noted the Commissioner attendance as follows:

Commission Chair: Joseph Harris- Present
Commissioner: Enrique Ortiz- Present
Commissioner: Emily Dreiling- Absent
Commissioner: Michael Jimenez - Present
Commissioner: Vacant

2. Pledge of Allegiance
Commissioner Chair Joe Harris was recognized and led the Commission in the pledge of allegiance.

3. Community Participation Forum
No participation.

4. Consent Calendar
A. Motion was made by Jimenez, seconded by Ortiz to approve the May 2, 2023, regular meeting minutes. All ayes, 3/0. Motion passed.

Regular Business

5. BGC Monthly Update
Daisy Perez has transitioned over to being the Director of Mary Buren ASES and will no longer be the Director at Ron Estabillo Clubhouse. Ms. Perez introduced the new Director, Josue Rojo.

Mr. Rojo informed the commission of the following updates.

Facility Use
• Opened up on September 16th & 17th for the Fiestas Patrias event to allow dancers and other entertainers a place for costume changes. • Open Gym Mondays and Wednesdays for members
Maintenance
• Grounds and facility look good.

BGC Programs
• Anti Bullying Program
• Youth for Unity: Recognizes the diversity of the children. This month’s focus is on Hispanic heritage.
• Fine Arts Program: Learn various types of art medias. There will be a room at the Santa Maria Town Center Mall to show case all of the children’s art from the year. • Photography Program: Each site has 30 cameras. The site leader teaches the children how to use the camera and go through the various settings on the camera. Once the children learn how to use the cameras, they take them on a field trip to take pictures and then display the pictures at the clubhouse.

6. Adult Volleyball League
• Ms. Sanchez updated the commission on the Adult Volleyball League. Because there was no sign ups for the league, she asked the commission how they would feel about holding a one day tournament in place of the league. Ms.

Sanchez will be meeting with the drop-in volleyball group on Wednesday to discuss and receive feedback so that the tournament can accommodate everyone’s needs. Ms. Sanchez will come back to the next regular meeting with more details.

7. Jack O’Connell Turf
Ms. Sanchez shared the email that Ms. Dreiling sent her regarding plans for moving forward with the Jack O’Connell Turf project.
60-Day Projected Outlook:

City:

Please provide any relevant data on resident demographics. Specifically, if you have information on the population, average age, income, race/ethnicity, education level, health factors, etc. No need to perform any type of analysis, I just need raw data to work with.

If you are able to provide the average cost for watering Jack O’Connell that will help me build my proposal. If you don’t have the exact dollar amount, you can send me the cost of water and the total square footage of grass and I can run the numbers. If you have access to a 3-year history that would be great. Additionally, if you have a rough estimate of the total number of hours spent mowing, fixing sprinklers, etc. What is the actual cost we are spending to maintain the field? If you send me the raw estimate I can perform the analysis.

Todd, if you are able would you be able to connect me with the Grant company? The purpose would be to better understand their thoughts on turf-based projects, and let them know I am working on this effort if they come across any funding opportunities. If it could be a joint call with the grant company, the city and I that would be helpful.

Emily/Parks & Rec Commission:

I am in the process of setting up a meeting with Ashley Costa from the City of Lompoc.

She was the project manager for the Lompoc field, and she is open to talking about lessons learned, funding, etc. Once I have the meeting, I will report back to the commission.

Once we have a general idea of the raw analysis and project timeline, the next step will be for me to start analysis with the goal of starting the grant solicitation process around the first of the year.

After reading this, Ms. Sanchez shared with the commission that Ms. Dreiling and Ms.

Sanchez plan to meet with the Adam Laurent who is a representative for a cannabis retail business that is going to be setting up in Guadalupe. The idea is to meet to discuss ideas on how to raise money for this project.

8. Movie Nights
There will be a movie night on Friday, September 22nd beginning at 8:15pm at LeRoy Park. The movie being shown will be The Mask. Lobo Butcher Shop will be onsite to sell movie snacks.

There will be a second movie night on Friday, October 20th beginning at 8:15pm at LeRoy Park. The movies being shown will be Hocus Pocus and The Adamms Family.

The commission discussed making this a bigger event by adding a costume contest and maybe some small games for children to play. Ms. Sanchez will have more details and ideas at the next meeting.

9. Pumpkin Painting
The pumpkin painting event happened last year and was fun for all those that attended. Ms. Sanchez will be holding it again after early school release on Wednesday, October 25th. Ms. Sanchez is working on getting at least 30 pumpkins donated.

10.October Recreation & Parks Newsletter Additions
• Movie Nights
• Pumpkin Painting
• Drop In Schedule
• Cornhole Tournament
• Bulldog Schedule
• Poetry Jam

11.Other matters of importance that the Recreation Services Manager will discuss, if deemed necessary.

Ms. Sanchez spoke about a collaboration with Little House by the Park, FSA, and the Community Changers to put on a Dia de Los Muertos Event. A representative that will be assisting with this event, Arnulfo Navarro III, was present at the meeting and reiterated what Ms. Sanchez said. Plans are not set but the group representatives have met to discuss and plan the event. So far, the event will consist of two days and will be held at the Veteran’s Hall. The plan is to have a large ofrenda for community members to come and place their loved one’s pictures on. The group will then walk down to the Guadalupe Cemetery together. More details will be brought forward after more planning has taken place.

12. Commission Requests, Comments, and Meeting Reports
No requests, comments, or reports.

13. Adjournment
At 7:20 p.m. a Motion was made by Commissioner Ortiz, seconded by Commissioner Jimenez for adjournment. The unanimous vote resulted in the meeting’s closure.

Recreation
• Ms. Sanchez met with Allan Hancock representatives to complete the final drafts of the agreements for the community class use of the Senior Center and Veteran’s Hall. Once the drafts are approved by both parties this item will be signed by the appropriate individuals to allow classes to begin in the spring. • Youth Evolution offered both basketball and soccer classes in Guadalupe. Due to lack of registrations the basketball class was canceled. Even with lack of interest, Mr. Bedolla, the Youth Evolution representative working with the Rec Department, still has a strong desire to hold classes for the youth here. He is looking to continue offering classes and will be trying other means of outreach.

Please check the Recreation & Parks newsletter for details and if you have any further questions, please contact Youth Evolution with the given information listed below.

Cost is $64 for the four-session course with a jersey included. Class times vary depending on the age group.

Contact information for Youth Evolution
(805) 202-8620
www.youthevolutionsoccer.com
www.youthevolutionbasketball.com
• Fiestas Patrias: Fiestas Patrias was a great success with a lot of media coverage.

Although Saturday’s festivities did not attract many visitors all of the performances were amazing and celebrated the holiday well. Sunday’s parade had individuals and families lined up along Guadalupe Street excited to see the various floats and parade entries. The parade ended at 11th Street and all the guests walked down to LeRoy Park to enjoy more entertainment, booths, and food. Although an exact head count was not taken there was anywhere between 100 – 200 individuals present. • Movie Night Under the Stars: Movie Night Under the Stars at LeRoy Park was a big hit. Last year for our indoor movie night there were only about 12 people present. For this event, there was close to 40 people present! DATE: Meeting date: 09/07/2023
LOCATION: Virtual meeting
ATTENDEES: City of Guadalupe- Dayanira Cruz; PCLD- Brooke McDonnell A. 75% Construction Documents- Schedule Update
Brooke explained that the design team is working on the 75% CDs and will be submitting them to the city 9/12/23.
o The design team received CASp comments and is incorporating them into the plans.

Brooke will send 3-4 hard copies, full size of the plans, to Dwayne for submittal.

Brooke reiterated that she could help fill out an application if needed.

B. Water Tower- AP Wireless schedule
Dayanira said that Dwayne was handling the communication on this with AP Wireless. She said that she knows the various cell providers are working on their plans.

C. Existing Fencing Exhibit
Dayanira said that Hannah and the city attorney are working on how to handle the replacement of existing fencing.
o The lot closest to 9th street is disputing the property line shown on the plans.

Brooke said that it may be in the best interest of the city and contractor to install the new fence in front of the existing fences.
o The fence falling over into the park will still need to be addressed (on lot closest to 9th street).

D. Other Business
No other business discussed.

Action Items:

RED = City of Guadalupe
BLUE = Design Consultant Team
75% Construction Documents

1. PCLD will submit hard copy plans to Dwayne for submittal.

2. Dwayne will submit the plans to the building and safety department and any other entity for plan check.

Water Tower- AP Wireless schedule

1. Dwayne and Dayanira will follow up on the status of the cell provider staging plans and any progress with Verizon.

Existing Fencing Exhibit

1. Dayanira will follow up with Hannah & the city attorney on the status of meeting with the property owners regarding the proposed fence replacement.

2. Dwayne/Dayanira to give PCLD a design decision on the fencing prior to the completion of the 100% construction documents.

Respectfully submitted by:
o Brooke McDonnell, Senior Associate
Upcoming Programs & Events
Drop-in Sports for ages 16+
Free Drop-in volleyball and basketball for ages 16+ are currently taking place. The location/day of drop-in basketball varies depending on the availability of the auditorium. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate. This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/ October Drop In Schedule
Drop In Volleyball
• Wednesdays: 6pm – 8pm
Drop In Basketball
• Thursdays: 6pm – 8pm
Pumpkin Painting
October Movie Night
Dia de los Muertos Celebration
FSA/Little House by the Park will have flyers completed and posted. The event will be held on Wednesday, November 1
st and Thursday, November 2nd from 3pm – 7pm at the
Veteran’s Hall. All are welcome to come and decorate the communal ofrenda and participate in the festivities. There will be snacks, face painting, performances, and a group candle walk down to the Guadalupe Cemetery.

Respectfully,
Hannah Sanchez
Recreation Services Manager

Page 1 of 2 ends

Agenda Item No. 11.

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 24, 2023

________________________________ __________________________________ Prepared by: Approved by:

Michael Cash, Director of Public Safety Todd Bodem, City Administrator SUBJECT: Adoption of the June 2023 City of Guadalupe Emergency Response and Procedures Manual RECOMMENDATION:

It is recommended that the City Council adopt the June 2023 City of Guadalupe Emergency Response and Procedures Manual.

BACKGROUND:

The City of Guadalupe Emergency Response and Procedures Manual (ERP) provides guidance to the Guadalupe community for responding to and managing emergency incidents. In most cases, emergency incidents are of short duration and can be managed by immediately available personnel and resources.

When the emergency incident is of longer duration, of higher severity, or requires a specialized response, this ERP will guide the efforts of the City of Guadalupe community.

In California, government agencies are required by state law to use the Standardized Emergency Management System (SEMS) to manage their response to an emergency incident. SEMS forms a common framework of management principles and terminology to allow responders from different jurisdictions and agencies to work together toward a common goal. The City of Guadalupe has committed to the use of SEMS in emergency management. While private organizations are not required to use SEMS for managing emergencies, the Governor’s Office of Emergency Services highly recommends that they do so.

DISCUSSION:

The main portion of this ERP guides the response to the great majority of emergency incidents that may occur during the year; for particular situations that have different characteristics than common emergency situations, there are specific appendices with appropriate direction. The ERP was designed as an “all-hazards” approach to managing potential emergencies in the City of Guadalupe.

City staff is asking that the City Council adopt the June 2023 Emergency Response and Procedures Manual.

Michael Cash

Page 2 of 2 ends

FISCAL IMPACT:

None.

ATTACHMENTS:

1. June 2023 City of Guadalupe Emergency Response and Procedures Manual.

CITY OF

GUADALUPE

EMERGENCY RESPONSE
AND

PROCEDURES MANUAL
Department of Public Safety
Michael Cash
Chief of Police / Director of Public Safety
June 2023
ATTACHMENT 1
City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 2 June 2016

LETTER OF PROMULGATION
In the event of a natural or technological disaster, or intentional/terrorist act affecting the City of Guadalupe, we must be prepared to implement plans and procedures to protect lives and property.

The purpose of this plan is to provide direction and guidance to the City of Guadalupe and supporting agencies. It constitutes a directive for this organization to prepare for and execute assigned emergency task to ensure maximum survival of the population and property in the event of a disaster or other overwhelming event.
______________________________
Date
_____________________________ _____________________________ Ariston Julian, Mayor Eugene Costa Jr. Mayor Pro Tem
_____________________________ _____________________________ Christina Hernandez, Council Member Megan Lizalde, Council Member _____________________________ ______________________________ Gilbert Robles, Council Member Amelia M. Villegas, City Clerk _____________________________
Philip F. Sinco, City Attorney
City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 3 June 2016
Table of Contents • Introduction 4
• Purpose 5
• Authorities and References 5
• Definitions 5
• Situation and Assumptions 7
• Concept of Operations 8
• Organization and Assignment of Responsibilities 9
• Response to Emergencies in City of Guadalupe 12
• Guadalupe Department of Public Safety 13
• Initial Response to an Emergency Situation 13
• Emergency Communications 14
• Response Escalation 14
• Establishing an Incident Command 15
• Incident Name 15
• Declaration of an Incident Command 16
• Incident Command Post 16
• Incident Command Initial Activities 16
• Incident Action Plan 17
• Unified Command 17
• Span of Control 18
• Transfer of Command 18
• Demobilization 18
• Termination of the Incident Command 18
• Documentation 18
• After-Action-Report 19
• Emergency Operations Center 20
• Staffing 21
• General Staffing 22
• Departments & SEMS Functional Subdivisions 24
• Organizational Units & SEMS Functional Areas 25
• Emergency Operations Center – Activation 26
• EOC After-Action Reports 27
• OES/FEMA Documentation 29
• Appendix A Severe Earthquake 36
• Appendix B Sudden Emergency, Not an Earthquake 39
• Appendix C City Emergency Policy 41
• Appendix D City Building Evacuation / Shelter in Place Policy 43 • Appendix F Beyond the Initial Response: ICS 48
• Appendix G Potential Threats to City of Guadalupe 54
• Portable/Auto Survival Kit / Emergency Supplies Checklist 66/67 • 25 Questions for Emergency Management 67
• Cit of Guadalupe EOC Organizational Chart 68
City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 4 June 2016
Introduction
The City of Guadalupe Emergency Response and Procedures Manual (ERP) provide guidance to the Guadalupe community for responding to and managing emergency incidents. In most cases, emergency incidents are of short duration and can be managed by immediately available personnel and resources. When the emergency incident is of longer duration, of higher severity, or requires a specialized response, this ERP will guide the efforts of the City of Guadalupe community.

In California, government agencies are required by state law to use the Standardized Emergency Management System (SEMS) to manage their response to an emergency incident. SEMS forms a common framework of management principles and terminology to allow responders from different jurisdictions and agencies to work together toward a common goal. While private organizations are not required to use SEMS for managing emergencies, the Governor’s Office of Emergency Services highly recommends that they do so. The City of Guadalupe has committed to the use of SEMS in emergency management.

A major component of SEMS is the Incident Command System, or ICS. Using a modular approach to organizing personnel, functions, and resources, ICS allows emergency responders to rapidly assemble a coherent management structure in the field; additionally, ICS extends beyond the field-level response to coordinating the organization-wide response to the emergency incident. The use of additional management structures such as an Emergency Operations Center (EOC) and the executive-level Policy Management Team (PMT) supports the emergency response in the field.

The main portion of this Plan guides the response to the great majority of emergency incidents that may occur during the year; for particular situations that have different characteristics than common emergency situations, there are specific appendixes with appropriate direction. The ERP was designed as an “all-hazards” approach to managing potential emergencies in the City of Guadalupe.

While it is necessary for the ERP to be published in this form, simplified directions for specific populations in Guadalupe can be provided via printed matter, web pages, and field operations guides. Targeted populations might include residents, employees, employers, residents, visitors, and other persons with emergency response responsibilities.

For further information, please contact the Guadalupe Department of Public Safety at (805) 343-2112 or view our web pages at hhp://ci.guadalupe.ca.us City of Guadalupe
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Purpose
The Emergency Response and Procedures Manual (ERP) set forth City of Guadalupe’s policy and procedure in relation to emergency preparedness, response, and recovery activities. The ERP is structured in modules to help manage simple, complex, and catastrophic incidents that affect the city residents.

Authorities and References
Emergency Services Act
Presidential Directive/HSPD-5 and 7
Governor’s Executive Order S-02-05
Definitions
• After-Action Report: Page 19
• City Emergency: Page 9
• Policy Management Team: Page 6
• Command Staff: Page 22
• Emergency Operations Center: Page 20
• Emergency Response and Procedures Manual (ERP): Page 8 • Emergency Response Organization: Page 9
• General Staff: Page 22
• Incident Action Plan: Page 17
• Incident Command System (ICS): Page 9
• National Incident Management System (NIMS): Page 8
• Operational Period: Page 17
• Span of Control: Page 18
• Standardized Emergency Management System (SEMS): Page 8 City of Guadalupe
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• Unified Command: Page 17
• Policy Management Team (PMT): The term “Policy Management Team” or “PMT” refers to the City of Guadalupe City Council Members that would help the EOC Director and Incident Commander set any policy-level objectives for the IAP and assists in evaluating incident progress. The assembly of the PMT is only needed in the case of a major incident.

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Situation and Assumptions
Situation
The City of Guadalupe has many of the characteristics, hazards, and risks associated with any small town. As a result, this ERP must account for many potential emergencies including earthquakes, fires (commercial and wild land), severe weather, hazardous materials releases, transportation accidents, and health emergencies. A coordinated response to emergency incidents in the city will result in a more rapid and effective response, resulting in the continuing ability to function as a city and community.

Assumptions

1. Individual city departments possess the technical and operational knowledge necessary to conduct day-to-day operations in their area of responsibility, and to conduct planning on behalf of their client populations.

2. Based on the possibility of monetary reimbursement for funds expended in the response to an emergency incident, this plan emphasizes documentation of emergency incidents and all actions taken by the City to minimize loss of life and injury to persons, and control property damage and loss to the greatest extent possible. Documentation includes but is not limited to still and video images, written plans and reports, receipts for funds expended, and recording of the statements of involved persons.

3. It is well known that the reduction of response time to an emergency saves lives and property. This plan emphasizes a rapid, effective response by trained on-duty employees and volunteers’ making good use of the time it takes first-responders to arrive on scene.

4. It is assumed that the most destructive and likely event with potential to cause widespread damage and casualties in the city area is a severe earthquake.

Therefore, a detailed Severe Earthquake Response Appendix is included as an essential part of the ERP.

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Concept of Operations
Overview
Using the organizational and management techniques contained in the California Standardized Emergency Management System (SEMS) and the Incident Command System (ICS), the city will respond to emergency situations impacting the community to minimize:
 Loss of life;
 Injury and illness;
 Property loss and damage;
 Psychological impact; and
 Damage to the City’s reputation and standing in the greater community.

The achievement of the above goals requires that rapid and decisive actions be taken in the early stages of the emergency response. Some of these actions include:
 Contacting emergency responders such as police and fire personnel to exchange information and establish lines of communication;
 Securing perimeters around affected areas or facilities to assure quick access of emergency responders and prevent further bystander danger;  Rapid rescue of injured persons and evacuation to a safe area;  Establishing an Incident Command to coordinate response and resources;  Notification of key administrators and personnel;
 Communicating clear messages to the community and
 Assessment of available resources and immediate needs that cannot be met.

The structure of this Emergency Response and Procedures Manual (ERP) is based upon:
 A flexible basic emergency response plan for all emergencies;  Specific plan appendices for particular types of emergencies;  Use of principles of effective Continuation of Business and Operations practices;
 Coordination of the response by an Emergency Operations Center (EOC);  Strategic oversight by the Policy Management Team (PMT).

During an emergency incident, City Departments and their personnel will generally be responsible for things within their normal purview, i.e., Facilities Management will be responsible for operating machinery and performing maintenance operations; however, their duty station and/or specific duties will likely be different, and they may be supervised through a different chain of command.

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Additionally, the City has a clear policy regarding the authority of an Incident Commander (IC) to use city facilities, equipment, and personnel to resolve an emergency situation; the declaration of a City Emergency, with pre-defined procedures follows the example of jurisdictions throughout California.

Organization and Assignment of Responsibilities
The City of Guadalupe is generally familiar with the normal city organizational chart and lines of authority. In an emergency situation, the organizational structure and specific lines of authority will in some cases change temporarily. This altered structure, known generically as the Emergency Response Organization, is necessary to efficiently manage the tasks and resources necessary to overcome the emergency situation and restore normal operations. The following listing outlines areas of responsibility for key members and components of the Emergency Response Organization:
(Note: Incident Command System (ICS) positions below are noted in bold. Not every incident requires all of these positions to be staffed.) Mayor and City Councilmembers
 Provides policy direction for the response and recovery efforts  Authorizes significant expenditures necessary for response and recovery  Staffs the Policy Management Team (PMT) function
 Declares a City Emergency when appropriate
City Administrator
 Resource for city leadership regarding Public Safety and Facilities Management  Point of Contact between the PMT and the EOC
 Declares a City Emergency when appropriate
Chief of Police (or designee)
 Designates a manager for ongoing Public Safety Operations  Provides guidance and support to the Incident Commander  Acts as EOC Director or appoints designee when the EOC is in operation  Declares a City Emergency when appropriate
 Designates an Operations Section Coordinator in the EOC City of Guadalupe
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Police
 Staffs the Law Enforcement Branch Director position in the EOC  Secures the City and specific incident sites
 Works directly with fire personnel
 Coordinates Search and Rescue Team operations
Fire
 Staffs the Fire Branch Director position in the EOC
 Secures the City and specific incident sites
 Works directly with fire personnel
 Coordinates Search and Rescue Team operations
 Provides a Safety Officer to the EOC
 Monitors safety conditions during response and recovery  Technical advisor on Environmental Health and Hazardous Materials  Staffs the Medical and Health Branch Director position in the EOC  Direct medical care
 Technical advice on health issues
Facilities Management
 Staffs the Logistics Section Coordinator position in the EOC  Staffs the Utilities Branch Director position in the EOC  Provides staffing for Search and Rescue Team operations and support  Primary responsibility for transportation, debris removal, emergency repairs  Supervises building and safety assessments after an earthquake Public Safety and Administration
 Provides a Public Information Officer to the EOC
 Disseminates information to the city and external community  Media Relations
 Phone bank for external communications
Recreation and Parks
 Staffs the Planning Section Coordinator position in the EOC  Coordinates the writing of the Incident Action Plan (IAP)  Facilitates use of city buildings and conference spaces  Provides additional staffing for the Emergency Response Organization  Primary liaison for Food Service and to Food Service contractors  Supports the Care and Shelter Branch relating to food services  Distribution Center supports the EOC Logistics Section  Staffs the Care and Shelter Branch Director position in the EOC  Assists displaced residents, visitor, and staff
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Human Resources
 Staffs the Human Resources Unit Leader position in the EOC  Responsible for maintaining a check-in system for working staff  Supports the Emergency Response Organization with staff accountability  Establishes a Family Support Center for staff working on the incident Financial Services - Payroll
 Staffs the Compensation/Claims Unit Leader position in the EOC  Maintains payroll records for the incident
 Staffs the Finance/Administration Section Coordinator position in the EOC  Tracks costs associated with the management of the incident  Periodically reports funds expended to the EOC Director City of Guadalupe
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Response to Emergencies
With the exception of incidents that can be predicted, (such as the forecast of a severe storm) most emergency situations occur with little or no prior notice. The first notification of an emergency situation usually arrives via a phone call or alarm activation to Public Safety. The dispatcher directs the appropriate available resources to the situation; the initial information received may dictate that an officer is dispatched; in a medical emergency, the Fire Department might be sent; or a referral to Facilities Management for maintenance might be needed.

As the incident unfolds, the response to the emergency may require notifications of key staff and administrators; call-in of specialized personnel; requests for assistance from the Police and Fire Departments; and/or calls to contractors.

In the following pages there is an outline of how the city’s first responders, the personnel in Public Safety, will respond to emergency situations affecting the City. The outline does not detail all of the specific actions to be taken by Public Safety; these details are contained in the policies, procedures, and Standard Operating Procedures (SOP’s) maintained by Police and Fire.

While use of the Incident Command System (ICS) and Standardized Emergency Management System (SEMS) is new to the city, it has been successfully used by federal, state, county, local, and private organizations for over 20 years. These emergency management mechanisms are considered “best practices” in the field of emergency management.

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Guadalupe Department of Public Safety
The Guadalupe Department of Public Safety respond to emergency incidents affecting the city. Public Safety is the communications point for law enforcement and the fire department. These personnel have both a strategic understanding of city operations and a tactical knowledge of important information such as access control and how to work with external public first responders.

Initial Response to an Emergency Situation

1. A police officer either observes an emergency situation or is dispatched to the emergency situation by the Police dispatcher.

2. The dispatcher notifies the Supervisor of the situation at the time of dispatch, or upon learning of the situation from the officer who has observed the situation. The Supervisor has discretion as to whether they respond to the situation.

3. Upon arrival, the officer assesses the situation and may provide additional information to the dispatcher or request additional resources. These resources may include police and/or fire department resources.

4. If the officer and/or Supervisor are able to manage the situation with available resources, they will conclude their response and document the incident according to police policy, making any required notifications.

5. The Supervisor may request other city resources (such as Facilities Management personnel and/or equipment) to assist in managing the emergency situation. Depending upon the Facilities Management staffing level at the time of the request, Facilities Management personnel or contractors may be called in to manage an urgent situation. The Supervisor will consult with police and other city managers if there is a likelihood of injury, death, or property damage/loss.

Level of Emergency Determines Response
The city’s partial or total response to an emergency situation will be dictated by the type and magnitude of the emergency. Generally, response to a major emergency will progress from local, to regional, to state, to federal involvement.

For planning purposes, the city has established three levels of response to emergencies, which are based on the severity of the situation and the availability of city resources:

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• Level 1
A minor to moderate incident wherein city resources are adequate and available.
• Level 2
A moderate to severe emergency wherein city resources may not be adequate and mutual aid may be required on a larger basis. An EMERGENCY will be proclaimed and a STATE OF EMERGENCY
might be proclaimed.
• Level 3
A major disaster wherein resources in or near the impacted area are overwhelmed and extensive city, county, state and/or federal resources are required. The Mayor will proclaim a STATE OF EMERGENCY.

The Plan provides for a full emergency response by the city for an incident. However, only those sections of the response organization that are required to address the situation at the time are activated. For example, a Level One disaster occurring at the city would require minimal activation of the plan, where more serious situations would require increased activation.

Emergency Communications
The Supervisor is responsible for assuring that all important life-or property-saving information is communicated to the necessary parties as soon as possible. These communications might include use of the mass communication system to broadcast a message to one or more groups; use of a fixed or mobile public address system to evacuate a building or area; an e-mail message to predetermined recipients. Public Safety retains responsibility for disseminating critical lifesaving and property conservation communications throughout the duration of the incident.

Communications of a less urgent nature are initially the responsibility of Public Safety until Public Information/Governmental Relations assumes responsibility for this task.

Response Escalation
Based upon the nature and urgency of the emergency situation, the Supervisor (in consultation with the Public Safety Chain of Command) may need to call in and/or coordinate additional officers.

In order to effectively oversee the larger emergency response, an “Incident Command” should be established. An Incident Command is an ad-hoc organization of existing resources formed to manage an incident using the principles of the Incident Command System (ICS).

It is recommended that the Supervisor establish an “Incident Command” when one or more of the following criteria are met in relation to an incident in the city:

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 A serious crime has occurred and protection of persons, property, and/or the crime scene requires additional resources; or
 A situation exists that has potential for causing casualties or property damage.

Examples include suspicious mail or packages (that may contain an explosive or other harmful substance) or a hazardous materials spill, or bomb/terrorist threat; or  An incident involves injuries to three or more persons or any deaths; or  A structure fire or other incident causes significant damage to one or more city buildings, or a wild land fire threatens the city; or
 Any situation impairing the ability of the city to conduct normal operations.

Examples may include severe weather, extended computer network or power outage, civil unrest, etc; or
 An outside entity requests use of city facilities and personnel for a community disaster or other emergency incident.

Establishing an Incident Command
When there is a need to establish an Incident Command, there is a corresponding need to identify an Incident Commander, or IC. The IC, regardless of their normal role or rank as a city employee assumes temporary authority over the emergency response activities, with the accompanying responsibility. The authority assumed by the IC relates only to planning, directing, and overseeing the overall emergency response; it does not include the ability to hire or fire employees, for example. The IC retains this authority until the authority is transferred to another person (See “Transfer of Command” below) or the Incident Command is terminated when the emergency situation is resolved. Generally, the initial Incident Commander is the person that establishes the Incident Command.

Incident Name: Under the principles of SEMS, an Incident Command is usually named for a geographic point or area adjacent to the location of the incident; for example, an incident involving the Senior Center might be named “Senior Center Command.” It is important that the name be relatively specific so as not to cause confusion.

In the event of a catastrophic incident such as an earthquake, a more generic “City Command” can be established initially to coordinate the assessment of city damage and casualties; once a better picture of the situation becomes clear, the IC has the option of changing the name of the incident to better identify the most severe problems. In this scenario, when the IC learns that the most severe damage and rescue efforts are concentrated at the Senior Center, “City Command” might become “Senior Center Command” at the discretion of the IC.

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Declaration of an Incident Command: Establishing the Incident Command requires a declaration by the person who is assuming charge, identifying the name of the incident and the location of the Incident Command Post:
“51S1 to Santa Maria Dispatch, I am establishing Senior Center Command in the north end of Senior Center Parking Lot.”
In this case, the Public Safety Supervisor (51S1) has notified the Public Safety dispatcher that an Incident Command has been established for the Senior Center incident in Senior Center Lot. The location of the Incident Command Post is important, as this is the place where resources (staff and supplies) will report for assignment.

The declaration of an Incident Command triggers several procedures and notifications; these notifications are based on specific situations and are detailed in Public Safety Communications procedures.

Incident Command Post: The IC must choose a location for the Incident Command Post (ICP) that is far enough away from incident-related hazards, but close enough to be able to monitor the emergency response. It is very disruptive to have to move an ICP once one is established, so the IC needs to choose his ICP carefully.

Drawing upon the above example, the ICP for the Senior Center Command should be far enough away from the building to avoid falling debris in the event of an aftershock; the general principle is to be at least as far away from the building as the height of the building. 51S1 would need to locate his ICP at least 40-50 feet from the building. Other considerations include traffic flow, proximity of supporting infrastructure (electricity, restrooms, etc).

Initial ICP’s are often patrol vehicle-based because the vehicle offers shelter from the weather or privacy for phone conversations if needed, lighting, power, and whatever supplies are carried within. As soon as is reasonably possible, the ICP should transition to a portable shelter, tent, or other non-emergency vehicle to free the Public Safety vehicle for other assignments. If a suitable space inside a safe structure is available, it may be used.

Incident Command Initial Activities: Once the Incident Command is established, the IC should begin to assess and document their available resources, immediate needs, and form a short-term action plan with specific objectives. The IC needs to resist the temptation to become overly involved with specific actions at the scene; their role in directing the overall response is much more important, and will have much more impact, than direct supervision allows.

Each Public Safety vehicle may contain an Incident Command kit, with checklists and forms to help the IC organize the initial response.

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 ICS-201, Incident Briefing: The initial IC uses this form to document information at the beginning of the incident, such as the incident name, initial organization of resources, and a summary of what actions have been taken. Early completion of this form allows a smooth transition of command (if applicable) or documents the entire response if the situation is resolved by the initial incident resources. Many incidents are resolved within the first operational period by the initial responding resources, and in this case the ICS-201 will be the full extent of incident command and control documentation.
 ICS-202, Incident Objectives: If an Incident Action Plan (IAP) is needed based upon the complexity or duration of the incident, the IAP objectives are listed on the ICS-202.
 ICS-203, Organizational Assignment List: This is usually the second page of the IAP; the ICS-203 lists the management and supervisory staff working during the operational period covered by the IAP.

Incident Action Plan
SEMS specifies the use of the Incident Action Plan (IAP) to establish measurable objectives; document resources assigned to the incident; and provide a unified plan for all employees to follow. The initial IAP may be very brief, with objectives focused on life safety and property conservation; The Incident Commander is responsible for writing the initial IAP using the appropriate forms listed above.

A new IAP is needed for each shift, or operational period. The operational period may vary, with most being either 8 or 12 hours.

If a Planning Section is staffed in the EOC, they will have primary responsibility for authoring the IAP for the following operational period, to be approved by the Incident Commander. If a Planning Section is not staffed, the IC is responsible for the required IAP. At each change of shift denoting a new Operational Period, the IC is responsible for distributing the new IAP and conducting the initial briefing.

Unified Command
Unified Command can be used when a public agency such as the Fire Department is called to an emergency in the city with police1
. While one person remains Incident
Commander, they act in partnership with a manager or administrator from the other agency to assure that resources are applied toward all operational objectives. 1 Unified Command is most useful in extended incidents (2+ days), or where the impact of the incident is widespread or significant (i.e., a large number of casualties). When a Unified IC is established, a corresponding Unified Information Center (JIC) should be arranged to assure consistent public information is disseminated. See Annex 2, Communications.

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In general, the Fire Department will establish their own Incident Command if one has not been established; it is important that the City Incident Commander contact the firstresponding Fire Department Company Officer (Engineer, Lieutenant, or Captain) or Battalion Chief if one is dispatched. Joining in an Incident Command with public first responders help assure that city objectives are considered in managing the incident.

Span of Control
If additional resources must be added to the initial response, the command structure must evolve to adequately manage them. The ICS principle of “Span of Control” establishes a general worker-to-supervisor ratio that is most effective; a manageable ratio is between 3 to 7 workers per supervisor. If this ratio is exceeded, an additional supervisor must be designated to maintain an effective ratio. See Appendix F, Beyond the Initial Response:

Building the Incident Command Organization.

Transfer of Command
Whenever the Incident Commander is relieved via a shift change or other re-assignment, a formal transfer of command should be done to avoid confusion and to clearly transfer authority and responsibility between the parties. The conversation between IC’s might be:

Existing IC: “I am transferring command of the Senior Center incident to you at 6:00 PM.”
Relieving IC: “I am assuming command of the Senior Center incident effective 6:00 PM.”
This command transfer shall be recorded in the Public Safety incident or dispatch log.

Demobilization
When resources are released from working on an incident, they are termed “Demobilized” under the ICS. There reaches a point in every incident where the remaining tasks to be done, or objectives to reach are exceeded by available resources.

The incident organization will reach a similar point where it is clear that some “shrinkage” is appropriate; Units can be consolidated into Groups, Divisions can be combined, and eventually whole Sections can be dismissed, their areas of responsibility assumed by the Incident Commander until full demobilization is accomplished.

Termination of the Incident Command
Just as the establishment of the Incident Command requires an affirmative action, the termination of the Command requires formal acknowledgement:
“51S1 to dispatch”, Senior Center Command is terminated.” City of Guadalupe
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Here the Supervisor has terminated the Incident Command, and there is no longer an Incident Commander or incident organization. Observance of these formal declarations establishing and terminating commands is very important.

Documentation
The establishment of an Incident Command and associated activities must be documented after the fact; it is up to the discretion of the Chief of Police to determine the form of documentation. If funds were expended in the course of the emergency incident, documentation of the expenditures must be kept in the event that a reimbursement source is available.

After-Action Report
As soon as after the Incident Command has been terminated, a “debriefing” meeting should be arranged by the Chief of Police for EOC and/or IC personnel. The purpose of the confidential debriefing is to gather input from participants in the emergency response on what was done right, what went wrong, and suggestions for future improvement. This meeting serves a dual purpose of gathering additional information for the after-action report and helping participants to emotionally return back to normal operations. The information from the debriefing should be documented in writing, without the name of the persons who gave the information.

A formal After-Action Report should be completed, using documentation from the incident and any input gleaned from the debriefing process. The purpose of the AfterAction report is to help improve emergency response and incident management processes, and to recommend processes and/or equipment that would assist in the management of similar incidents in the future.

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Emergency Operations Center
Establishment of an Incident Command drives the opening of the City Emergency Operations Center (EOC)2. If the incident is of such complexity that it will require coordination among various departments, or the incident is predicted to require more than 24 hours to resolve, the Incident Commander or Chief of Police will designate an initial EOC Manager to begin the EOC activation process. The EOC Manager’s primary function is the technical and logistical support of the EOC so that the management functions can be performed within. (The EOC Manager should be a SEMS/ICS/NIMS trained city employee.)
The EOC can also be activated in anticipation of a possible emergency incident, or in preparation for a planned complex event (such as parade, festival, or a major athletic event). A warning of expected severe weather or an earthquake or tsunami warning may lead to a precautionary, limited opening of the EOC. In the case of such activation, Public Safety will contact key departments to request needed staffing.

The primary location of the EOC should be pre-designated with additional office and spaces nearby for expansion; in the event that the primary location is unavailable, one of the pre-designated backups EOC locations will be used.

The EOC coordinates the efforts of all city departments working to resolve the emergency situation. Using the organizational structure defined in SEMS, tasks and responsibilities are divided among the five major organizations units: Command, Operations, Logistics, Planning, and Finance/Administration. The EOC has positions associated with each of these units;
Based upon the objectives set in the Incident Action Plan (IAP), the EOC:
 Resolves resource conflicts: For example, if one truck is available but there are three requests for using it, the EOC Logistics Section Coordinator (or EOC Director, if the Logistics Section is not staffed) would prioritize the assignment of the truck based upon urgency and relation to IAP objectives.
 Collects and distributes information: The Planning Section of the EOC collects information on all aspects of the emergency incident, and helps the IC forecast future resource needs and form the objectives for the IAP.  Coordinates the emergency response activities: In most cases, initial response activities will focus on saving lives and conserving property; as a result, the Operations function of the EOC will likely be staffed by a Public Safety Supervisor at first. As the lifesaving activities transition into more recovery-focused activities, 2 Under the SEMS guidelines, an EOC is “a location from which centralized emergency management can be performed.” The EOC supports the field-level emergency response and recovery.

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Operations may be coordinated by staff from Facilities Management or other department depending upon the nature of the incident.
 Tracks costs and personnel issues: Expenditures, whether through personnel time or cash purchases are tracked for possible reimbursement from insurance, litigation, or county/state/federal disaster assistance. The Finance/Administration Section of the EOC maintains important documentation and keeps the IC, ERO, and PMT informed as to approximate ongoing costs of the response and recovery activities.

Staffing
Keeping in mind that the EOC’s main purpose is emergency management, it is important that persons who staff the EOC have significant experience in their areas of expertise, as well as intimate knowledge of city operations. In recognition of this issue, Administrators and Senior Managers are advised to make staff assignments to the EOC (and the field) with persons who can most effectively carry out their department’s functions.

Additionally, significant emergency incidents often require the EOC to be staffed 24 hours a day, making ongoing staffing a challenge.

The EOC uses SEMS guidance for organizational structure and uses the 5 “essential management” functional areas: Command (or Management), Operations, Planning, Logistics, and Administration/Finance. Staffing of one or more of these areas is at the discretion of the EOC Director.

SEMS guidance recommends that person in charge of the Command function in the EOC be designated the EOC Director, who has “overall responsibility for accomplishing the mission.” “The EOC Director may seek policy guidance on specific issues during the response. However, the EOC Director must clearly have the authority to manage the emergency response.”3 In most cases, the default choice for EOC Director for a city incident will be the Chief of Police or their designee. 3 SEMS Approved Course of Instruction, EOC Course, CA Governor’s Office of Emergency Services, 2001
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Note: It is important to clarify the roles of the Incident Commander, who supervises the field-level response, and the EOC Director, who manages the overall efforts of response and recovery and supports the efforts of the Incident Commander.

Consistent with the SEMS organizational structure, the EOC Director is supported by three “Command Staff” positions:
 The Liaison Officer acts as a communications link between the EOC and other entities, such as the City’s Policy Management Team.
 The Public Information Officer (PIO) provides media relations, public information, and related expertise to the EOC.
 The Safety Officer provides guidance to the EOC Director and Coordinators on safe work practices for the overall response and recovery effort.

General Staff
The persons in charge of the other functional areas are called Coordinators, i.e., EOC Operations Section Coordinator, EOC Logistics Section Coordinator, etc.4 In SEMS terminology they are known as the General Staff.

Staffing of the four General Staff positions in the EOC should be as follows:
 Operations Section Coordinator: This position should be staffed by a Manager or Supervisor with significant public safety, law enforcement, or facilities management experience depending upon the nature of the incident. This Coordinator will be the primary communications link to the Incident Commander in the field.  Planning Section Coordinator: This Coordinator supports the overall response and recovery efforts through gathering information about the city incident and any related community incidents (i.e., earthquake), supports writing and periodic revisions of the Incident Action Plan, and forecasts needs for personnel, equipment, and supplies based on IAP objectives. Managers with planning expertise should head this Section.
4 At the field level, the managers of Sections are called “Chiefs,” and are the counterparts of the EOC Coordinator of their Section. For example, the Operations Section Coordinator in the EOC supports the Operations Section Chief at the field level. If a particular Section is not staffed either in the EOC or in the field-level organization, the EOC Director or the Incident Commander would serve as the point of contact.

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 Logistics Section Coordinator: This Coordinator supports the response and recovery by providing the materials, equipment, and supplies to support IAP objectives. Managers from Facilities Management would be a logical choice to oversee this Section.
 Finance/Administration Section Coordinator: This functional area oversees and tracks expenditures made in relation to the emergency incident in terms of personnel hours, and equipment and supplies purchased or rented. In addition, this unit oversees any claims for employee injuries and works with the Workers Compensation carrier.

Based upon the above discussion, a basic SEMS organizational chart might look like this:

EOC Director
Administration/
Finance Operations Planning Logistics
Liaison Officer
Public
Information
Safety Officer
Crisis Management Team
(Cabinet)
Incident
Commander
Incident Command
Post
This chart demonstrates the relationship between:
 The field level Incident Commander who is directly overseeing emergency work;  The EOC Director, who manages and supports the Incident Commander, as well as supervises the EOC functions that support the overall effort; and  The Mayor, City Council Members, and Senior Administration who provide strategic guidance and resolve policy-level issues affecting the management of the emergency incident.

Next section will explain the integration of individual city departments into the basic SEMS management structure outlined above.

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City Departments and SEMS functional subdivisions
Because the SEMS functional areas do not correspond to our city departments, there will be some city departments whose responsibilities lie in two or more of the functional areas. For instance, while a great deal of work done through the Operations Section is completed by staff members of Facilities Management, they also have a key role in Logistics. While this may seem to be an unnecessary complication, public agencies also experience similar issues, where a county Public Works department is put in a similar situation. However, over 20 years of use of SEMS by public and private entities has demonstrated the value of its organizational approach.

Using SEMS principles, the following table describes how City Departments might fit into a fully staffed SEMS structure; note that not every incident will require a full staffing of a SEMS/ICS organizational structure. The staffing is based upon the characteristics, complexity, and extent of the emergency incident and is largely based on the discretion of the Incident Commander. Departments are depicted below having a “Functional Area 1,” or primary SEMS functional area affiliation, and a “Functional Area 2,” secondary SEMS functional area affiliation; note that some have only a primary affiliation due to the nature of their work. Unnecessarily staffing areas that are not important to the management of the incident introduces unneeded complexity to the organization.

Department/Unit Work function(s) Functional Area 1 Functional Area 2 Police Law Enforcement Operations Planning
Facilities Management Building Operations and Utilities Logistics Operations Human Resources Personnel Management Finance/Administration Logistics Financial Services Financial Administration Finance/Administration Logistics Park and Recreation Recreation Facilities Logistics Operations Other Governmental
Relations
External Communications Support Logistics Planning
Fire Medical Care Operations Planning
Public Works / Environmental
Health/Safety
HAZMAT, Safety Management Operations Command
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City Organizational Units and SEMS Functional Areas
Departments or functional units not noted above will be assigned to the appropriate SEMS functional area as determined by the nature of the incident and the discretion of the EOC Director or Incident Commander.

While the majority of relationships are direct supervision, there is communication between the Incident Commander and the EOC Operations Section Coordinator in most incidents; while the Incident Commander is supervised by the EOC Director, it is the Operations Section Coordinator in the EOC who supports and obtains resources for the IC. Similarly, in the event of an earthquake there will be close communications between staff assigned to safety inspections and the Search and Rescue Team.

The flexibility and scalability of SEMS and the Incident Command System allow managers to customize the Emergency Response Organization to the situation.

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Emergency Operations Center - Activation
EOC Activation
The checklists and documents needed to activate the EOC are located in the Public Safety Office or in the EOC Office. The Incident Commander will specify the location of the EOC for the incident. The IC will determine the staffing level of the EOC based upon the complexity of the incident.

1. The EOC Manager will follow the EOC Activation checklist. Notification to the City Administrator must be attempted at this time if it has not been completed; periodic additional attempts should be made until contact is successful.

2. In consultation with the Incident Commander, the EOC Manager will arrange staffing for the necessary positions of the EOC.

3. The EOC Manager will determine if any departments’ Departmental Operations Centers (DOC’s) are operational and will establish communications with any that have been activated.

4. The EOC Manager, or Planning Section (if activated) will create an “Incident Command Status Board” with pertinent incident information; this board will be updated as new information develops.

5. The EOC Manager will develop written objectives for EOC operations (EOC Action Plan), in support of the Incident Management objectives in the IAP. If it appears that the incident will last for more than 24 hours, the EOC Manager will develop a proposed staffing schedule and resource request for the Incident Commander’s review. The resource request should address needs for sleeping space, food and drinks, hygiene needs, and any other predictable need.

6. Employees arriving to staff the EOC will check in with the EOC Manager or Logistics Section for their assignments and additional information.

7. Representatives from outside agencies, such as the Fire or Police Departments, utilities, etc. should be accommodated in the EOC to the extent possible to facilitate coordination.

8. The EOC Manager will establish a planning and meeting schedule for the EOC staff; recommendations for planning and writing the IAP are included in the EOC Manager File box.

9. Shift changes should include a minimum 15-minute overlap to facilitate briefing of incoming staff by outgoing staff.

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10. The Incident Commander and EOC Manager will determine when positions can be de-activated based upon the incident status.

11. The EOC Manager(s) will be responsible for completing the EOC after-action report.

EOC After-Action Reports

1. Requirements and Regulations:

The completion of an After-Action Report is part of the required SEMS reporting process. The Emergency Services Act, Section 8607 (f) mandates that the Office of Emergency Services (OES) in cooperation with involved state and local agencies complete an After-Action Report within 120 days after each declared disaster. Section 2450 (a) of the SEMS Regulations states that, "Any city, city and county, or county declaring a local emergency for which the governor proclaims a state of emergency, and any state agency responding to that emergency shall complete and transmit an after-action report to OES within ninety (90) days of the close of the incident period as specified in the California Code of Regulations, section 2900(j)." Additionally, the City will utilize the After-Action format for documenting training drills and exercises.

2. Functions of After-Action Reports:

An After-Action Report serves the following important functions:
- Source for documentation of response or drill activities. - Identification of problems/successes during emergency or training operations.
- Analysis of the effectiveness of SEMS/ICS components. - Describes and defines a plan of action for implementing improvements.

3. Responsibility for After-Action Reports;
The city official in command (or designee) of the emergency or exercise will be responsible for completing the After-Action Report. Other members of the SEMS/ICS organization may also be required to complete reports respective to their assignment. The city official will distribute the report as needed.

4. Contents of After-Action Reports
A. AFTER-ACTION REPORT OUTLINE
i. Introduction and Background
ii. Type/location of Event / Drill / Exercise
iii. Description of Event / Drill / Exercise
iv. Chronological Summary of Event / Drill / Exercise
v. Response at SEMS Levels (as appropriate):

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Include a summary, conclusions, the field response, and other local, operational area, regional, state, or federal response. vi. Interacting Systems, Agencies, and Programs:

Include mutual aid systems (law enforcement, fire/rescue, medical, etc.); cooperating entities (utilities, American Red Cross, university departments, etc.); telecommunications and media interactions.
vii. Improvements, Conclusions, Recommendations:

As applicable, include a description of actions taken,
assignments, associated costs or budget, timetable for
completion or correction, and follow-up responsibility. viii. Training Needs
ix. Recovery Activities (as applicable)
x. References: Maps, charts, training materials, etc.

B. AFTER- ACTION REPORT SUPPORTING DOCUMENTS
Many types of documentation might be included. Some
recommended types include the following:
- Action plans written during operational activities or training exercises.
- SEMS/ICS/EOC forms
- Unit activity logs and journals
- Written messages
- Function and position checklists
- Public information and media reports
- FEMA-developed forms
- Other forms or documents used during an emergency or
training exercise.

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OES/FEMA DOCUMENTATION
A. INTRODUCTION
This information has been prepared based on the latest publication from FEMA and OES.

Applications for FEMA are processed through the state and the rules and requirements are basically the same for both agencies. The information presented here is current as of this writing. City of Guadalupe will need to request a "FEMA packet" after any federally declared disaster and follow the latest instructions. The following information is based upon the Northridge Earthquake Disaster Recovery Process.

B. INITIAL INFORMATION AND SOURCE DOCUMENTS
Obtain copies of the following University records to serve as source documents for OES/FEMA reimbursement requests.

1. Guadalupe Personnel
Timesheet or other labor document for each employee. The document must include:
~ Name
~ Social Security Number
~ Guadalupe Employee Number
~ Disaster Assignment and Summary of Duties Performed
~ Hours Worked: Regular Hours, Overtime Hours
~ Normal Work Assignment and Shift Hours

2. City Equipment and Supplies
Daily Log or other Guadalupe work document for each employee. The document must include:
~ Description of Equipment/Supplies:
~ Type, Make, Model, Size, Number
~ Unit # or Asset #
~ Disaster Assignment (Location Used)
~ Operator or Staff Assigned
~ Additional Costs (Fuel, etc.)

3. Public Agencies - Personnel and Equipment
This is for public agencies that worked in the Guadalupe response. This includes all mutual assistance personnel. The information does not need to be actual time sheets but should be an official letter from the agency with the following information (including citations of the source documents, e.g., timesheets).

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~ Agency
~ Contact, Name, Address, Telephone, Fax Number, Disaster Assignment ~ Date and Time

4. Contracted and Vended Services
Source documents for these services include contracts and invoices. If the contracts exceed $25,000, provide background documentation on bids and the City of Guadalupe approval process, if available. Request all invoices to be presented with cost itemization for equipment, supplies, and employee hourly rates. Documentation should include:
~ Contractor/Vendor
~ Contact, Name, Address, Telephone, Fax Number
~ Disaster Assignment
~ Date and Time
~ Total Amount of Services
~ Amount Required for Assignment (if Less than Total Amount of Contract)

5. Purchases
Source documents include purchase order requests and invoices for equipment and supplies purchased during the disaster response and recovery and include the following:
~ Company/Vendor
~ Item
~ Number of items
~ What Used For
~ Price per Item
~ Total Amount of Purchase
~ Guadalupe Purchase Number or other Control Number
C. FEMA PUBLIC DISASTER ASSISTANCE BRIEFING
FEMA will hold a public briefing to present the information for the FEMA Public Assistance application process. City of Guadalupe should send a representative to this meeting to listen to the information presented and obtain the application packet from FEMA. The city may submit the Notice of Interest form to FEMA at this briefing. The FEMA Declaration number will be provided at the briefing. This number will be needed for all documents and correspondence related to the application.

D. NOTICE OF INTEREST (NOI) FORM
The form is the first step in the application process. This form can be submitted by filling in (printing or typing) the names and telephone numbers of the contact person(s) for Guadalupe. This should be one or more persons who will be able to provide information to FEMA and can arrange for the FEMA field inspection teams.

The form can be submitted in person at the FEMA Briefing (mentioned above) or mailed or faxed to the Disaster Field Office (the location of this office will be announced at the City of Guadalupe
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briefing). Check the appropriate categories of damage on the NOI form. Be sure to keep a copy of the form on file.

E. EXHIBIT "B" FORM
The next submission is Exhibit "B." Follow the headings and provide brief descriptions of major areas of damage and scope of work for the repairs. The categories correspond with the sections checked on the NOI form. This form should be faxed, and a follow-up copy mailed, to the Disaster Field Office.

F. DESIGNATION OF APPLICANT'S AGENT RESOLUTION
The Designation of Applicant's Agent Resolution must be passed as an official action of the Guadalupe City Council and forwarded to the Disaster Field Office. The designee must have the authority to sign for the city and receive checks from FEMA. This person now signs all future correspondence with FEMA. For Guadalupe, it is suggested that the designated agent be the Finance Officer. Have at least two official documents prepared by the City Council (one is retained as a back-up). Attach a copy of the City Council agenda or other documents verifying the action. Send one original with the attachment to the Disaster Field Officer under a cover letter. Keep the other copy on file.

G. PROJECT APPLICATION FOR FEDERAL ASSISTANCE
Prepare a Project Application for Federal Assistance and have it signed by the official designee. Send this document to the Disaster Field Office either with the Designation of Applicant's Agent Resolution or as a separate item. If sent separately, prepare a cover letter. Keep a copy on file.

H. VENDOR DATA RECORD (STD 204)
Submit this form to the Disaster Field Office with the forms above or under separate cover. This form is required by the state and, though it does not apply to FEMA, the state will want to see it as part their administrative process. Keep a copy on file.

I. FIELD INSPECTION
The above listed items should complete the pre-inspection submittals. Within two weeks after submitting the Notice of Interest and the Exhibit "B," FEMA will contact the person named on the NOI form to set up an appointment for a field inspection. If, after submitting the Exhibit "B," FEMA has not contacted the City of Guadalupe to arrange a field inspection, the city should contact the Disaster Field Office and try to arrange for a field inspection. If all of the work has been completed at the time of the inspection, Guadalupe can complete the documentation for the request and submit it to the inspectors.

If the work is not completed, the City of Guadalupe should be prepared to submit estimates for the work to be completed and for other reimbursable costs to the inspectors.

If this is not available at the time of inspection, the city should follow-up the inspection City of Guadalupe
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with a letter explaining that the estimates are not available and will be sent to the Disaster Field Office as soon as possible.

Initial estimates may be provided to the inspection team. Estimates are needed for FEMA to issue a Damage Survey Report (DSR). Consultant services may be needed to calculate reasonable estimates. These services may also be reimbursable, once the DSR is issued.

J. DAMAGE SURVEY REPORT
After FEMA receives estimates from Guadalupe and the report from the field inspectors, FEMA issues a Damage Survey Report (DSR) and assigns a DSR number to each site.

The site may be one location or may be the entire city.

Once the city has the DSR, if it is not already done, the rest of the documentation will need to be completed.

Three document files should always be completed for each DSR. Two should be submitted to FEMA and one kept as a duplicate. Each file should contain copies of the Notice of Interest, Exhibit "B,” Designation of Applicant's Agent Resolution and Project Application for Federal Assistance forms. FEMA will process each DSR separately and will require copies of these forms for each DSR.

K. FILE DOCUMENTATION
If not already completed before the field inspection, essentially, two sets of documents must be prepared: (1) estimates, and (2) actual invoices. FEMA approves payments based on the estimates, which are the amounts recorded on the DSR. If actual costs increase, the city will be required to provide written explanations and substantial documentation for the increases. If the actual costs are less, FEMA will pay the lesser amount of actual costs Even though FEMA may not ask for the actual contract documents and other materials that are indicated here, it is best to submit them anyway. Each submittal of source documents provides detailed verification of costs and process, which streamlines the approval and payment process. Further, it reduces the need for a detailed file audit after the project is completed.

If completing the Labor Record, Force Account Equipment Record, Rented Equipment Record and Materials Record, please refer to the instructions from the State Auditor to see exactly how calculations for labor and benefits are to be done.

If presenting force account costs becomes too cumbersome a task, City of Guadalupe may want to make a business decision to only submit costs for contracted and vended services. This will significantly reduce the effort required for assembling the documentation, which may be cost effective when compared with the value of labor, benefits and materials of college staff and equipment.

In completing the forms, either attach copies of source documents such as time sheet and work logs or refer to the City of Guadalupe file name and/or number where the documents can be reviewed.

For contracted services, attach all relevant source documents or as above, refer to the file name and/or number where the documents can be reviewed. Include photographs of City of Guadalupe
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damage and work. Include descriptions of work with the photographs. (FEMA may ask for copies of photographs or permission to reproduce photographs for disaster related publications. Be prepared to provide extra prints or video to FEMA.) L. PROGRAM PROCESS
The length of time for FEMA processing and payment of requests is dependent on the City of Guadalupe construction recovery period. If outside services are used and reconstruction is completed within a few months of the disaster, the entire process may take ten to twelve months from the first field inspection to the final inspection and payment. The file should be continually updated with all transmitted letters and documents during this time.

There are a few items regarding the FEMA process that should be noted:

1. Administrative Costs
FEMA allows a percentage, (usually 3%) of the total estimate of the DSR for administrative costs. State costs will be subtracted from this allowance. The remainder is provided to the recipient to cover administrative costs. This is a percentage factor of the total DSR and is in addition to the documented costs.

2. Eligible Costs
Not all costs incurred in the disaster and recovery operations are eligible. Generally, the following costs are not covered in the FEMA Public Disaster Assistance Program:
~ EOC Staff
~ EOC Support
~Care & Shelter Operations
~ Medical Operations
~ Public Information Officer Operations
~ Off-Site Recovery Operations
~ Mutual Assistance for Any of the Above
However, exceptions are made after every disaster regarding strict eligibility. If there are any questions about these operations, check with the Disaster Field Office before the DSR is issued.

3. FEMA Reimbursement
The FEMA Public Disaster Assistance Program does not cover 100% of the eligible costs. The program provides for FEMA to reimburse 75% and the state to reimburse 75% of the remaining 25% of the project. City of Guadalupe is a Public Non-Profit (PNP) applicant and may qualify for state funding. Therefore, reimbursement is not limited to 75% of the eligible approved amount. However, OES processes the applications and requires that PNPs conform with state requirements. Additionally, verification of costs and supporting documentation must be provided for the full 100% of the project.

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Further, this amount is subject to change after each disaster and for individual applications. An example of FEMA reimbursement based on a project total of $100,000 is as follows:

Total Eligible Damages: $100,000
FEMA Approved Amount $100,000
FEMA Program Reimbursement Amount $75,000
State Program Reimbursement Amount $18,750
Grantee Administrative Amount (State) $1,725
Sub-Grantee Administrative Amount $2,245
Total Reimbursement $ 87,720
Less State Admin. $1,725
Total estimate reimbursement $85,995
(The example is based on $100,000 eligible approved amount.

Deduct the state program amount for strict PNP eligibility.

4. Payments
Payments to City of Guadalupe are sent by the State Controller's Office, generally within six to eight weeks of signed approval from FEMA. Time extensions and reimbursement for expenses incurred that exceed initial estimates can be requested, via supplemental letters and supporting documentation, throughout the application process. Examples of letters are included in the packet of information from FEMA.

5. Documentation Audits
Copies of all source documents should be kept on file for at least five years from the final inspection. Generally, FEMA audits are conducted within one year of completion of the project; however, some have occurred at later times. FEMA audits require the inspection of representative source documents and may include time sheets, invoices, payment bond receipts, work orders, change order letters,
Board agendas and other information supporting expenses and proper procedures. This is not done for every project, but City of Guadalupe should be prepared. If FEMA auditors are not satisfied with the files, City of Guadalupe may be required to return funds to FEMA.

M. HAZARD MITIGATION
This application process does not address the FEMA Hazard Mitigation Program that is implemented for each affected area after a disaster. Funding for the Hazard Mitigation Program is part of the congressional approval of the FEMA Public Disaster Assistance Program. The program application (and funding approval) for applicant's projects is a separate process.

The application package will be available from the Disaster Field Office after the disaster. These projects are not for damage repairs. Funding is provided for permanent City of Guadalupe
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hazard mitigation, which includes emergency equipment procurement, emergency power and back-up power systems, and structural retrofit.

Information on this program will be available from the Disaster Field Office, generally within two months after the disaster.

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Appendix A
Severe Earthquake
Introduction
Public agencies recommend that persons who live and work in “earthquake country” be prepared to take care of their own needs for several days after an earthquake, because police and fire departments are temporarily overwhelmed by the widespread nature of a devastating earthquake. As a result, the City has to be prepared to take care of ourselves until outside help arrives.

The shaking and ground movement caused by an earthquake can cause building damage, disrupt power, gas, and communications lines, and result in injuries and death. Damage can result in immediate or delayed building collapse, fire, and release of hazardous materials. As a result, it is important to make assessments of structural integrity and safety after the shaking stops.

In the case of a severe earthquake, City staff and trained pre-identified volunteers will help building occupants evacuate buildings; provide immediate first aid and call for medical assistance for injured persons; rescue persons who can be reached in damaged structures; conduct rapid damage assessments of structures critical for emergency response and recovery; and manage the overall response to the emergency situation.

Policy
As a matter of policy, City employees, residents, visitors, and contractors will be required to evacuate their buildings after an earthquake meeting the below criteria occurs. This procedure is necessary to allow trained personnel to inspect the buildings for structural damage. If damage is observed, building access may be limited or prohibited depending upon the extent of damage.

Criteria
An earthquake is considered “severe” in any of the following cases:
 The earthquake is above Magnitude 4.0, and the epicenter is located within 20 miles of City property;
 Shaking is of such intensity that people lose balance and fall;  Damage such as broken glass, visible cracks in walls, columns, roads, or sidewalks are observed;
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 Persons are injured as a result of the shaking; or
 The shaking results in fire, damage to utilities, or hazardous materials release.

Concept of Operations
Because a severe earthquake can cause massive damage and sever communications links in a short time, this procedure outlines actions that trained employees and volunteers are expected to perform automatically, without additional direction. These actions address immediate, lifesaving tasks that should not be delayed. If communications are intact, personnel can be re-directed after their initial response.

Designated personnel help building occupants evacuate their buildings when it is safe to do so, into the pre-designated assembly area.

Medically trained and Search and Rescue Team members assemble at pre-designated areas and setup a triage area and Casualty Collection Point (CCP). Injured persons from all over city are brought to the CCP, assessed, and treated or prepared for transport via ambulance. Ambulances are routed to pick up casualties and exit city. If ambulances are delayed, patients will be cared for as well as possible, and alternate transportation may be considered.

Public Safety secures the city and opens the Emergency Operations Center (EOC). After reporting to the EOC and given updates and assignments, Search and Rescue Teams respond to areas where persons may be trapped by debris and conducts searches of evacuated buildings.

Once the immediate threat to life and property is over, City Emergency Management personnel will respond to the damage caused by the earthquake in accordance with the emergency management process outlined in the ERP.

Procedure
Life Safety is always the primary concern. All initial effort should be focused on assuring that injured persons are located, rescued if they are entrapped, assessed, stabilized, and moved to a central location where licensed medical personnel can treat them and/or prepare them for transport to definitive medical care.

When a severe earthquake occurs, the following actions shall be carried out without delay:

1. The City Public Safety shall notify the City with a quick initial communication noting the occurrence of a severe earthquake.

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2. The Public Safety Supervisor, utilizing available personnel and resources, shall conduct a rapid assessment survey of the City, noting any obvious damage to structures and roadways and whether any structures have collapsed. The information obtained in the assessment survey will be communicated to dispatch.

3. The Public Safety Supervisor shall assure that the dispatcher follows the notification protocol in providing an initial assessment of any city damage or injuries.

4. City employees will assist their building occupants in exiting their buildings and guide them to the designated assembly areas.

5. All City medically trained personnel, any available Health Services staff, and Search and Rescue (SAR) Team members will respond to the pre-designated triage area to assist with the set up of the Casualty Collection Point (CCP).

Instructions on CCP and triage area setup are provided through training with the EOC and ICS.

6. Once the CCP is established, personnel will communicate with Public Safety via their two-way radio, identifying the CCP as “Medical Control”; if there are known casualties in any of the assembly zones, the Public Safety will advise Medical Control5 of their location and any known information on the patients’ condition(s). Medical Control will coordinate transportation of injured patients to the CCP. All medical information and inquiries will be handled through the EOC.

7. Medical Control will advise Public Safety or EOC when injured persons may be transported to the CCP. The EOC’s Logistics Section, Transportation Unit Leader will assist with vehicle-based transportation of injured persons to the CCP.

8. Once the CCP is established, Search and Rescue (SAR) Team members will secure their equipment and proceed to their assignments. 5 The senior medical provider at the CCP will normally assume command of the CCP and be known as “Medical Control.” It is recognized that available student and staff are expected to do their best to help the situation, no matter what their prior emergency management experience.

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Appendix B
Sudden Emergency, Not an Earthquake
Introduction
There may be emergency situations (other than an earthquake) that occur suddenly and have a severe impact: an explosion, wildfire, transportation accident, building collapse, or unexpectedly severe weather. The sudden and widespread nature of such an incident can temporarily overwhelm City emergency responders and cause widespread confusion.

While the emergency personnel respond to the immediate threats to life and property, other members of the City community need to assess their surrounding areas for injuries and property damage or hazards, and report through their normal organizational chain.

This is necessary to help assess what actions need to be taken, and to rapidly determine if there are persons who may be missing.

Policy
In the event of a sudden emergency (other than an earthquake) that has a severe impact on the City, City employees shall report, through any means possible and as soon as possible to their supervisor as to their personal status. If their supervisor cannot be located, they shall follow their organizational chain to a manager or administrator for their report. Managers and Administrators are responsible for reporting their employees’ status up to their supervisors, who will pass the information on to the Public Safety Department.

Procedure

1. Take any necessary lifesaving actions that can be safely accomplished, such as guiding persons out of obviously dangerous conditions.

2. Notify Public Safety of injuries or any known dangerous conditions (fire, smoke, building damage) in your area.

3. It is the personal responsibility of all City employees to report their personal status to their supervisor if possible or to a manager in their department if their supervisor is unavailable.

4. Departments should report through their internal chains of command to their supervisors. When reporting, departments should have the following information available:
a. Number and locations of injured and/or entrapped persons; City of Guadalupe
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b. Location of immediate hazards such as fire, exposed power lines, smoke, or leaking gas;
c. General description of damage observed; and
d. Approximate number of employees on city. (If employees decide to leave city, document that the employee was seen prior to their departure)

4. Monitor e-mail and the City web site (if possible) and phones for information messages.

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Appendix C
City Emergency Policy
Introduction
A variety of emergency situations can create hazardous conditions on City property requiring immediate actions to save lives and preserve property. Earthquakes, fires, explosions, hazardous materials releases, and violent criminal acts may require closure of the City properties, use of classrooms, conference rooms, or office space, suspension of city activities, or evacuation of building occupants. State and local governments have the ability to declare local states of emergency pursuant to the Emergency Services Act; this policy provides similar abilities to City emergency responders.

Policy
It is the policy of City of Guadalupe to empower designated staff members with the ability to declare a City Emergency in order to save lives and preserve property. The Declaration of a City Emergency gives the declarant the temporary authority to:

1. Close the city to vehicle and pedestrian traffic;

2. Direct building occupants to immediately evacuate a building;

3. Direct occupants to remain in a secured building for their safety;

4. Temporarily suspend City activities;

5. Assume control over office space, classrooms, athletic facilities, and/or conference rooms needed to help manage the emergency incident; or

6. Evacuate portions of or the entire City if needed.

Individuals authorized to declare a City Emergency include Chief of Police; City Administrator; or the Mayor.

The authorized person declaring a City Emergency is responsible for notifications to City Administration personnel according to current policy.

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Criteria
A City Emergency should be declared in situations where immediate action is needed to prevent loss of life, minimize injuries, and/or preserve property. One or more of the following criteria must be met prior to declaring a City Emergency:
 A serious crime is in progress or has recently occurred and protection of persons, property, and/or the crime scene requires additional resources; or  A situation exists with potential for causing casualties or property damage.

Examples include suspicious mail or packages (that may contain explosive or other harmful substances) or a hazardous materials release, or bomb/terrorist threat; or  An incident involves injuries to three or more persons or any deaths; or  A structure fire, aviation accident or other incident causes significant damage to one or more City buildings, or a wild land fire threatens the City; or  Any serious situation impairing the ability of the City to conduct normal operations and maintain a safe working environment. Examples may include severe weather, train derailment, or power outage, civil unrest, etc.

Administrative Review
The need to continue a state of City Emergency should be reviewed at a minimum of every 12 hours by the Chief of Police, City Administrator, and the Mayor and City Concil, or their designee. The City Emergency should be cancelled at the earliest practical time.

Authority
City employees and residents are expected to cooperate fully during a city emergency, and immediately comply with all directions.

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Appendix D
City Building Evacuation / Shelter in Place Policy
POLICY:

The City fire alarm and public announcement systems are a very important and effective means of alerting people to safely evacuate buildings during an emergency. After fire alarms and public announcement systems are activated, it is essential for all building occupants to evacuate and remain at a safe assembly point at least 50 feet from the building until a signal to re-enter has been given by the Public Safety personnel. The following procedures are to be followed any time a fire alarm or other means of official notice is given:

PROCEDURE:
• When a fire alarm sounds, proceed to the nearest exit marked by an exit sign.

The nearest exit may not be the way you entered the building. • If exits / stairwells are not clear or safe, go to the next closed exit / stairway.

Stairwells are an important means of exiting multi-story buildings. Therefore, fire doors should be kept closed.
• The elevators should not be used. Many elevators are programmed to shut down during a fire alarm.
• Doors and, if possible, windows should be closed and lights turned off as the last person leaves a room or area.
• When a fire alarm sounds, evacuate the building quickly, but do not run or panic. • People who walk slowly or need assistance should walk to the right side of stairwells to prevent impeding other people from exiting a building. • Leave the nearby vicinity of the building and gather at designated assembly areas at least 50 feet away, so Emergency Personnel have clear access to the building. • Proceed to designated assembly areas for your building. The designated areas should be communicated by staff member, and emergency personnel. Try to account for the people in your work areas to ensure all occupants have left the building.
• Never re-enter a building without instructions from Public Safety.

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RESIDENTS:

In the event of a fire alarm or public announcement, all residents must immediately evacuate the building and gather at least 50 feet from the building in the designated assembly areas.

EMPLOYEES:

In the event of a fire alarm or public announcement, all employees must evacuate the building and go to designated assembly areas.

DESIGNATED ASSEMBLY AREA:

Outside, please stay at least 50 feet away from buildings. Whenever possible, congregate with people form your work groups. If you suspect there are still people in the building, immediately notify Public Safety personnel or local agency personnel.

We are all responsible for providing a safe working / living environment, so please review your evacuation plans by identifying your primary and secondary Exits and Assembly Areas for your groups. Reviewing this information before an incident is critical to ensure the safety of our city community.

EVACUATION OF INDIVIDUALS WITH DISABILITIES
• Whenever possible, identify a partner to assist disabled people during an emergency incident. Do not attempt to lift / carry disabled people since this may cause serious injuries. Only professional rescue personnel should lift or carry disabled people.
• If the disabled people are not able to exit a building, they should be assisted by a Partner to an Area of Refuge. The Partner should evacuate and immediately notify Public Safety and Rescue Personnel where disabled people are located inside buildings.
• An Area of Refuge should have the following criteria: 1. an enclosed area, preferably with fire rated doors and walls, 2. a phone, if possible, and 3. located in close proximity to exits, stairwells or other access points for Rescue Personnel. • Call 911 from a non-city phone and identify the name and location of disabled people in an Area of Refuge.
• Whenever possible, a list will be compiled of the location of disabled people who reside or work at the City. This list will be provided to Public Safety. • If any member of the City staff wish to be identified on this list, please send your information to Human Resources.

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• If you are a disabled resident, please send your information to Public Safety Department. The Public Safety Department personnel will meet with residents needing assistance to discuss their action plans during an emergency in city. • If disabled people are visiting the city, during an emergency the host should alert the Public Safety and Rescue Personnel.

Persons using crutches, canes, or walkers:

In emergency evacuations, these individuals should be treated as if they were injured. Have the individual sit on a sturdy chair, preferably a chair with arms, and follow the procedure for non-ambulatory persons discussed below.

Non-ambulatory persons:

Evacuation may not be necessary or advisable. Many stairwells are designed to provide temporary protection from fire or other danger. An able-bodied volunteer shall stay with a wheelchair user on the stairwell platform while a second person notifies emergency personnel or paramedics of the exact location of the wheelchair user. If immediate evacuation is necessary, be aware of the following considerations:

1. Wheelchairs have movable parts; some are not designed to withstand stress or lifting.

2. You may need to remove the chair batteries; life-support equipment may be attached.

3. In a life-threatening emergency, it may be necessary to remove an individual from their wheelchair. Use caution, as lifting persons with restricted mobility, may cause them bodily harm or injury.

4. Wheelchairs should not be used to descend stairwells. Use an emergency evacuation chair.

5. Non-ambulatory persons may have respiratory complications. Take them to a location away from smoke or fumes. Ask them if they have any needs or preferences.

6. Check the evacuation routes for obstructions before assisting the person to the exit.

7. Delegate other volunteers to collect the wheelchair.

8. Return the person to their wheelchair as soon as it is safe to do so.

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Providing Assistance
Always consult with people in the wheelchairs, asking them how you might assist them; i.e,

1. The number of people they require for assistance.

2. Methods to remove them from the chair.

3. Taking precautions for pain, catheters, catheter-bags, limb-plasticity, braces, etc.

4. Whether a seat cushion or pad shall be brought along, should the wheelchair be left behind.

5. Whether to carry them face-forward or backward down a flight of stairs.

6. In lieu of a wheelchair, ask if they prefer a stretcher, cushioned, or padded chair, or car seat.

7. Whether paramedic assistance is required.

The Visually Impaired;
Most visually impaired persons shall be familiar with their immediate area. In an emergency situation, describe the nature of the emergency and offer to act as a “sighted guide.” Offer your elbow and escort them to a safe place. As you walk, describe where you are and advise them of any obstacles. When you have reached safety, orient the person as to where you are and ask if any further assistance is needed.

The hearing impaired:

Because persons with impaired hearing may not hear emergency alarms, alternative warning techniques are required. Two methods are:

1. Write a note describing the emergency and nearest evacuation route, “Fire. Go out rear door, to the right, and down. Now!”

2. Turn the light switch off and on to get their attention, then indicate with gestures what is happening and what to do.

SHELTER IN PLACE DURING SELECTED CITY EMERGENCIES
• During some city emergencies, it may be necessary to Shelter in Place or remain in a location where there is less risk of becoming injured.

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• Whenever possible, identify a Shelter in Place location nearby your area / classroom where you and your fellow occupants should remain during an emergency.
• The Shelter in Place location should have the following criteria: 1. an enclosed area which can not be viewed from outside areas, 2. solid doors which can be locked from the inside, 3. access to a phone, and 4. large enough to accommodate the people in your area / classroom.
• If you are directed to Shelter in Place, gather your fellow building occupants in your area / classroom and proceed to the Sheltering in Place location. • Remain in the Shelter in Place location until you receive instructions from a City official, Public Safety personnel or Law Enforcement Personnel that it is safe to leave.
• Please, Shelter in Place is performed during certain types of emergencies when leaving a building may be dangerous. In all other instances, buildings should be evacuated unless notified by a City official, Public Safety personnel or Law Enforcement Personnel to remain in place.

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Appendix F
Beyond the Initial Response: Building the Incident Command Organization
The ICS structure begins with the Incident Commander, or IC. The IC is responsible for managing the tactical response to the emergency and forms strategic goals in consultation with the Policy Management Team6 (PMT) when needed. It is important to note that the Incident Commander can be any qualified person; initially, the IC will likely be the Public Safety Supervisor. Upon the arrival of the Chief of Police, the Police Chief may assume the role of IC or may direct the Supervisor or other person to act as IC.

Depending upon the nature of the incident, it is possible that a Facilities Management or (or other department ICS Trained) staff person could be designated as IC.

The above graphic depicts how ICS subdivides the necessary tasks into the categories of Operations, Planning, Logistics, and Finance/Administration. These main subdivisions are called Sections, i.e., “Planning Section” and “Logistics Section.” ICS doctrine leaves the decision as to whether a particular Section needs to be staffed to the IC; if the IC is able to manage the tasks normally assigned to a particular section without difficulty, the IC may decide for simplicity’s sake to not staff that section. In smaller incidents, for example the IC may only designate an Operations Section and a Logistics Section, retaining responsibility for completing the tasks normally assigned to the Planning Section and the Finance/Administration Section.

The ICS Sections have the following functions:
 Operations: This section oversees the personnel and resources working directly on resolving the emergency incident, i.e., victim rescues, debris clearance, etc. 6 The term “Policy Management Team “ or “PMT” refers to an ad-hoc group of City of Guadalupe Administrators, Executives, and Board Members that would help the Incident Commander set objectives for the IAP and assist in evaluating incident progress. The PMT is only needed in the case of a major incident.

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 Logistics: This section provides the materials, services, and facilities needed to support incident operations; For example, this section would provide fuel for the bulldozers clearing debris, coordinate feeding and housing personnel working on the incident, etc.
 Planning: Responsible for the collection, evaluation, and dissemination of tactical information (internal to the incident organization) related to the incident, and for the preparation and documentation of Incident Action Plans. The Section also maintains information on the current and forecasted situation, and on the status of resources assigned to the incident.
 Administration/Finance: This section tracks incident expenses, personnel time, and any medical or workers compensation claims related to the incident.

Note that there is ongoing interaction between the above sections; for example, in a debris clearance operation the IC sets the clearance objectives; Operations directly specifies the clearance tactics and provides supervision; Planning predicts the time when the task will be completed based upon information from Operations, and helps the IC set objectives for the next operational period; Logistics assures the equipment clearing the debris is fueled, staffed and maintained; and Administration/Finance tracks fuel and others costs and reports this information to the IC.

The Operations Section
This section tends to be the first to be staffed in an unfolding incident, because the first responders to the emergency are organized within. The IC will designate an Operations Section Chief to supervise these personnel, even if they are not within the normal Public Safety chain of command. For instance, the Incident Commander might initially have two Police Officers, two Facilities Management mechanics, and a Health Center worker at his disposal; even though the Facilities Management personnel are not normally supervised by Public Safety, in this situation they will take the legitimate direction of the Incident Commander from Public Safety.

The IC may retain direct supervision over response personnel until the number of personnel exceeds the Span of Control guidance of 3-7 per supervisor; the designation of an Operations Section Chief by the IC allows the IC to maintain appropriate supervision over the entire incident, while assuring that the responder personnel are adequately supervised.

General Staff
The major ICS organization units (Operations Section, Logistics Section, Planning Section, and Administrative/Finance Section) are known as the “General Staff,” each headed by a “Chief.” The Incident Commander has the discretion to staff all or only some of the Sections, based upon the complexity and characteristics of the incident.

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In the initial stages of a response, the IC may only need the assistance of one additional ICS position, the Operations Section Chief7
. The Operations Section typically oversees
the personnel and resources directly addressing the emergency incident; for example, a windstorm might knock down trees on city, damaging buildings and blocking streets. In this case the Operations Section would include Public Safety Officers who redirect traffic and secure areas; Facilities Management personnel and equipment clearing debris; and any other department’s personnel directly assigned to assist. Even though the personnel may be normally assigned to different City departments, they are all part of the Operations Section for the purposes of managing this particular incident and are managed by the Operations Section Chief.

The ICS principle of “Span of Control” limits supervisors to 3-7 subordinates, with 5 subordinates as the ideal limit; when additional personnel are required that exceed the normal span of control, additional supervisors should be designated, or an additional category or level of supervision may be required. Experience has demonstrated that this is the best way to maintain responder safety and manage incident objectives. 7 Under ICS, levels of supervision have designated titles; managers at the level below the IC are known as “Section Chief;” other levels may be designated “Branch Director” or “Unit Leader,” etc. depending upon their functional area.

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ICS standard terminology defines subdivisions of the 4 major sections:
 Branches: A Branch is used to designate geographic or functional areas of organization, below the level of Section. For instance, the Operations Section might be divided into a Rescue Branch, a Debris Clearance Branch, and an Emergency Medical Branch. Another use of Branches would be to divide Operations geographically; in this case we might have a West Main City Branch and an East Main City Branch. ICS denotes the manager of a Branch as a “Branch Director.”  Groups: If further organization of functional areas of operation is needed below the Branch level, Groups can be designated: Medical Group, Search and Rescue Group, etc. ICS denotes the manager of a Group as a “Group Supervisor.”  Divisions: If further organization of geographic areas of operation is needed below the Branch level, Divisions can be used: for instance, in the West Main City Branch could be subdivided into the Child Development Center Division and Automotive Building City Division desired. ICS denotes the manager of a Division as a “Division Supervisor.”
 Units: If further organization is needed below the Group or Division level, Units are used to designate specific functional areas (often at the field level). For instance, the Search and Rescue Group might contain Search and Rescue Units 1-4, each of which would have a designated “Unit Leader.”
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Command Staff
The Incident Command System specifies three “Command Staff” positions to assist the Incident Commander:
 Public Information Officer: This person or persons interacts with news media, as well as prepares press releases and disseminates public information in support of the IAP objectives. City Community and Governmental Relations fill this role, and their staff may be present at the EOC, Incident Command Post, or at a separate predesignated site.  Liaison Officer: Traditionally, this person or persons interacts with cooperating and assisting agencies in an emergency response. The Liaison Officer is primarily a communications link between the Incident Commander and City Administration; the Vice President for Business and Finance or their designee would fill this position.
 Safety Officer: This person identifies, assesses, and monitors safety hazards as part of the response and recovery. This position may have several assistants when incident-related work is geographically dispersed.

ICS Forms
Documentation is a critical part of incident management; written plans are easily distributed via e-mail and hard copy and assist in keeping staff focused on the incident objectives. The most commonly used ICS forms are described below, and are contained in the EOC kits and Supervisor kits:
 ICS-201, Incident Briefing: The initial IC uses this form to document information at the beginning of the incident, such as the incident name, initial organization of resources, and a summary of what actions have been taken. Early completion of this form allows a smooth transition of command (if applicable) or documents the entire response if the situation is resolved by the initial incident resources. Many incidents City of Guadalupe
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are resolved within the first operational period by the initial responding resources, and in this case the ICS-201 will be the full extent of incident command and control documentation.
 ICS-202, Incident Objectives: If an Incident Action Plan (IAP) is needed based upon the complexity or duration of the incident, the IAP objectives are listed on the ICS-202.
 ICS-203, Organizational Assignment List: This is usually the second page of the IAP; the ICS-203 lists the management and supervisory staff working during the operational period covered by the IAP.
 ICS-204, Division/Group Assignment List: As the number of personnel assigned to the incident increases, the organizational structure becomes more complex. The ICS-204 helps the IC document multiple divisions working in the Operations Section. For instance, the Operations Section might contain a Rescue Group, a Damage Control Group, and a Medical Group; an ICS-204 would be completed for each of the Groups and would document the personnel assigned and specific actions that the Group will take in support of the incident objectives.  ICS-206, Incident Medical Plan: This form documents the plan for medical treatment of responders to the incident (the plan for treatment of victims of the incident is made by the Operations Section and is part of the IAP Objectives).  ICS-211, Check-In List: This form helps document persons reporting for duty. The information is provided to the Planning Section (to the Resources Unit if staffed) to help the IC track personnel assigned to tasks, and personnel available to be assigned.
 ICS 215a, Incident Action Plan Safety Analysis: The Safety Officer uses this form to communicate identified safety and health issues to the Operations and Planning Sections.

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Appendix G
Potential Threats to City of Guadalupe
The City is at potential risk for a number of threats. The following threat assessments identify and summarize the potential hazards that could impact the City and outline the City’s planned response to each:

Threat Assessment 1: Civil Disorder
Threat Assessment 2: Earthquake
Threat Assessment 3: Fire
Threat Assessment 4: Flood
Threat Assessment 5: Hazardous Material Incidents
Threat Assessment 6: Utility failure (Electrical, Water or Gas) Threat Assessment 7: Terrorism
Threat Assessment 8: Aircraft Incident
Threat Assessment & Planned Response 1 - Civil Disorder Threat Assessment: A riot or civil disturbance that threatens the safety of persons or destruction of property will/may immediately require a law enforcement mutual aid response because of the current staffing available in the Police Department.

Planned Response: The incident will be assessed for an appropriate response and activation of the EOC. If time is available, immediate requests for mutual aid will be made through approved channels. Attempts will be made to identify and meet with organizers of the event. If the riot or major civil disturbance is an instantaneous reaction, all efforts will be made to protect lives and property until resources arrive to manage the emergency more effectively.

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Threat Assessment & Planned Response 2 - Earthquake
Threat Assessment: The City is within the probable area of strong ground motion and is likely at some point to experience a major earthquake involving possible landslides, ground rupture and damage to buildings and which may affect transportation and communication routes. The major fault in the area is The San Andreas Fault. This fault is capable of producing a magnitude 8.3 or larger earthquake. It is also one of the most likely faults to rupture in California.

Planned Response: The following summarizes the major operations in response to an earthquake. When a major earthquake occurs, the City notification system will be initiated by the Chief of Police or a designee. Full or partial activation of the City Emergency Operations Center (EOC) will depend upon damage to the City and potential hazards. When the EOC is activated, a direct line to the county- or citywide EOC will be maintained.

Damage assessment teams will be sent to survey the City for injured people, building damage, chemical and electrical hazards, and resource requirements. Assessment teams will continue until all City buildings are identified as safe before re-entry.

Rescue operations may be required to assist trapped and injured persons. Emergency medical care will be provided to injured persons. Food and temporary shelter may be provided until the City is restored to normal operations.

In the event of major damage and injuries, classes may be canceled and protective measures will be taken. Extensive damage or threats from secondary hazards (e.g., hazardous materials) may require the City to be evacuated. Residents, and staff will be notified of the necessity to evacuate. Any evacuation will be coordinated with the Santa Barbara County Emergency Operations Centers.

If evacuation is not possible, shelter facilities will be announced and staffed.

Assistance will be provided for disabled persons and children.

Threat Assessment & Planned Response 3 – Fire
Threat Assessment: Moderate vegetation (adjacent open areas) and structure fires are a significant hazard and concern for the City. An uncontrolled fire could quickly spread to the City perimeter and even city buildings.

Planned Response: The City relies on the Public Safety Fire Department for primary fire services. In the event that a fire is reported on City property or in the immediate surrounding area, a Public Safety Officer will be dispatched to the scene to confirm the report. If fire is confirmed, Public Safety Dispatch will initiate the Fire Department call-out. The officer on the scene will establish an Incident Command Post and begin the process of managing the incident until relieved by the City of Guadalupe
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Fire Department command. If the fire is an imminent threat to life or structure, the EOC may be activated.

Threat Assessment & Planned Response 4 – Flood
Threat Assessment: Flooding in the City area will typically be the result of torrential rains. Water damage will probably be confined to ground floor areas and for short periods of time. However, flooding of parking areas and public streets may isolate areas of the City for longer periods of time. Usually there will be advance warning as water rises. Close coordination with local authorities and constant vigilance of areas will be necessary to minimize danger to persons, damage to property or loss of equipment. One of the greatest hazards will be electrical grounding of equipment and power lines. Explosions could occur from extinguished gas flames or weakened boilers.

Planned Response: The following summarizes the major operations in response to flooding. Since advance warning of flooding conditions can usually be anticipated, the EOC will be activated if conditions warrant determining the necessary action to be taken. When required, all staff, and residents except those necessary to assist in the emergency will be evacuated if time permits. Prior to this evacuation, freeway and street conditions will be ascertained and announced by the City. Shutdown procedures of the areas that may be affected by flooding are of primary consideration to prevent fire, explosion, and electrical hazards. Pumping will begin as soon as water levels threaten. Any area flooded or evacuated will be sealed off by barricades or Public Safety personnel to prevent injury to persons, pilferage, and interference with emergency operations.

Injured or ill persons will be treated by Fire personnel or, if necessary, taken to hospitals. Under more severe conditions, outside ambulance service may be impossible to request; therefore, other means of evacuating serious cases will be considered.

Once the dangerous conditions have been reduced, immediate attention will be turned to minimizing damage or loss to property and equipment by water. Protective sandbags will be used where feasible. Teams will be organized to remove material and equipment to safety. Other personnel will be assigned to provide early warning of rising water in various areas of the City. Damage assessment will be continually reported to the EOC.

In extreme cases of flooding where outside areas are affected and travel disrupted, it may be necessary for some persons to remain at city shelters for an unusual length of time. Lodging, food service, and lighting will be required.

When the water has subsided and the threat of further flooding diminishes, repair operations will receive primary consideration. Priorities of work will be assigned to restore City generators at the earliest practicable time. Completion of this work may City of Guadalupe
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involve restoration of public utilities, electrical and machinery areas, specialized areas such as the computer areas, the switchboard area and other support facilities.

Material and equipment removed must be returned to its original location. In addition to an increase in manpower, assistance required at this time may include food services, emergency procurement and provisions for emergency expenditure of funds.

Threat Assessment & Planned Response 5 – Hazardous Material Incident
Threat Assessment: Hazardous materials are found on City property but generally in small quantities. An accidental release of such materials would pose a threat to individuals only in the immediate vicinity. Such a release could occur because of fire, explosion, earthquake, aircraft accident or flood. Petroleum fuel used for City vehicles are the only large quantities of a hazardous material on or transported through the City.

Planned Response: Off-City Incident
A major hazardous materials release in close proximity to City property that could require sheltering or evacuation of all or part of the city. A sudden release of hazardous materials may allow little time for an organized response. The appropriate reaction may be advising people to go indoors; close doors and windows; shut down heating, air conditioning and exhaust systems; and seal any openings, as feasible. If circumstances permit, the city population may be directed to designated shelters.

Assistance will be provided for disabled persons and children.

If time permits, evacuation may be the most appropriate protective action to take.

Evacuation would most likely occur on notification from county or city officials responsible for managing the incident. The implementation of this protective action at the City will be closely coordinated with the county or city EOC to ensure the timely integration of the traffic flow from City facilities into the routing designated by the county/city.

The City EOC Commander will instruct the City community to leave city through specific routes. One or more egress routes may be considered unsafe because of proximity to the incident. Traffic will be controlled and monitored within City property and at the access/egress control points. An estimate will be made of the number of people/cars leaving the city. This estimate will be reported to the county / city EOC.

Priority use of available City transportation resources will be allocated first to the disabled and children and then, to the extent available to other persons in need. If additional transportation resources are needed, they will be requested through the county / city EOC. The City EOC Commander will confirm City evacuation with the county / city during the evacuation for the purpose of judging the progress and at the City of Guadalupe
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end to ensure completion. Perimeter and security control of City property will be established. The area will be checked to ensure that everyone is evacuated.

Planned Response: On-City Incident
An on-city incident is unlikely to require the evacuation of more than a small area of the city. Individuals in the hazardous area will be warned and directed to leave the area. Public Safety personnel will establish an appropriate perimeter around the incident. The City’s Risk Management/Health and Safety Officer will be notified and will be responsible for advising on further actions. Any injured, exposed, or ill persons will be treated at the Fire Department or transported to a hospital.

Threat Assessment & Planned Response 6 – Utility Failure (Electrical, Water or Gas)
Threat Assessment: Electrical utility failure most often occurs during major storms and is generally a result of problems unrelated to events on city. Electrical utility failure can have a significant impact on city projects and the conduct of work schedules. If the utility failure is water, the effect on the city could become very significant in a short period of time. A water failure could present a health problem that would require activation of the EOC and coordination with County Public Health. Disruption of natural gas utilities could have significant impacts on City functions. Utility failures can shut down electricity around city, water in the bathrooms and food services. Any and all these could result in suspending works and City closure.

Planned Response: In the event of an electrical utility failure, the EOC will be activated to an appropriate level to restore electricity. Any backup generators located around city would temporarily provide power. If the electrical failure will influence work scheduling, the City EOC may activate to manage the emergency. In the event of a water utility failure, the first step in the City response will be assessment of the extent of water failure and period of time the City will be without water. If it is determined that the City will be without water for 12 hours or more, the City EOC may activate. An immediate action plan will include notifications to the City community and surrounding communities to minimize health hazards until water utilities are restored. In the event of a gas utility failure the type of disruption, planned or unplanned, will dictate the type of response. In an unplanned disruption that creates an immediate threat to life, structure or other property, the Public Safety, local police, and fire will be dispatched to manage the threat. An EOC activation will manage the process of restoring gas utilities to their normal state.

Threat Assessment & Planned Response 7 – Terrorism
Threat Assessment: Terrorism continues to present a threat at the federal, state, and local levels. However, terrorists do not distinguish between official and civilian targets, so the potential danger to City of Guadalupe City is important to recognize.

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Terrorism could potentially result not only in a disruption and/or temporary suspension of work location but could also affect services, infrastructure, and life at City of Guadalupe.

Planned Response: The City relies on the Homeland Security Threat Advisory to assess the threat level and response during normal circumstances. An initial response to a specific and credible threat could include (but is not limited to) cancellation of work schedules, suspension of services, and temporary restriction of access to City facilities. Additionally, all staff and residents may be asked to show an ID to get into buildings or access points and may be required to carry ID at all times. In the event of a terrorist incident, City officials will coordinate with city, state and federal authorities and follow Homeland Security guidelines and response measures.

Threat Assessment & Planned Response 8 – Aircraft Incident Threat Assessment: City of Guadalupe is located in the proximity of the Santa Maria Airport in Santa Maria. While City of Guadalupe does not lie within the flight paths of some aircraft, it still does present an overall high level of danger to the City.

Still, an aircraft crash could occur on City property without notice. The extent of the incident would dictate the level of response.

Planned Response: If the crash site involves major injuries or death on City property, the EOC will activate to manage the incident. Fire and rescue units will be activated and a Field Command Post will be established. During the incident Public Safety will isolate and contain the incident, conduct evacuations where appropriate, and assist Federal, State, and local authorities.

Bomb Threat/Suspicious Object
All staff members and contract personnel who answer published telephone numbers should be briefed on the procedures for handling bomb threats. Bomb threat checklist forms should be available to all office personnel and should be kept available for use at any time. This form will assist in evaluating the threat and possibly identifying the caller.

The potential for bomb threats exists at all businesses and public facilities. Even though very few bomb threats actually involve the placing of a bomb, all threats must be taken seriously.

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Definitions
Bomb: An explosive device fused to detonate under specified conditions. This includes Molotov cocktails, firebombs, and all military ordinances such as hand grenades.

Threat: An indication of something impending, an expression to inflict fear, injury, or damage.

Bomb threats can be delivered in a variety of ways. The majority of threats are made by telephone. Two possible explanations for a person initiating a bomb threat are:

1. The caller has definite knowledge or believes that an explosive or incendiary bomb has been or will be placed and he/she wants to minimize personal injury or property damage. The caller may be the person who placed the device or someone who has become aware of such information.

2. The caller wants to create an atmosphere of anxiety and panic which will, in turn, result in a disruption of the normal business activities at the building/floor/suite where the device is purportedly placed.

Non-Specific Threats
Non-specific threats are the most common type. The caller simply advises that there is a bomb somewhere in city.

Specific Threats
A specific threat is less common, but more likely to involve an actual device. This type of threat usually provides information regarding the bomb, its placement, its construction, the rationale behind the attack and/or detonation time. The caller may also indicate knowledge of the physical layout of the site, particulars about city business, name an individual as a target or identify him/herself as a representative of a terrorist organization.

When a specific threat is received, serious consideration must be given to the possibility that an actual explosive device may be present.

Office Staff Procedures

1. When a call is received: Remain calm and retrieve your “Bomb Threat Checklist”.

2. Request a co-worker to call Public Safety.

Do not use the word “bomb” over the two-way radios unless needed.

3. If time allows, try to be friendly and congenial with the caller. Do not be insulting, angry or argumentative. Note the caller’s telephone number if displayed by caller I.D.

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4. Encourage conversation and try to keep the caller talking as long as possible to get as much information as you can by following your Checklist. Ask him/her to repeat the message. Write down every word spoken by the caller.

5. If the caller does not indicate the location of the bomb or the time of detonation, ask him/her for this information.

6. Pay close attention to background noises that may provide a clue as to the location of the caller.

7. Listen closely to the voice: male or female, voice quality, calm or excited, accents and any speech impediments.

Search Team Procedures
It is extremely important that individuals involved in a search be instructed that their only mission is to search for and report suspicious objects. Under no circumstances should anyone move, jar, or touch a suspicious object or anything attached to it. The removal or disarming of a bomb will be completed by the local law enforcement bomb squad.

When a suspicious object is discovered:

1. Do not touch or move the object. Note its description and exact location.

2. Since some bombs or devices are activated by radio signals, all two-way radio transmissions and cell phone use will be prohibited in the immediate area of the suspicious object or device. To send a message or make a call, either use a land line or move away from the area within line of sight of the object before transmitting via two-way radio or making a cell phone call.

3. Notify Public Safety or the person in charge of the search if different.

4. Secure the entry to the location until further directions have been received from responding authorities. Be prepared to provide all information to the responding authorities.

5. Re-entry into the areas controlled should not be permitted until the device has been removed or disarmed and the school is declared safe for re-entry by the responding authorities.

City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 62 June 2016

BOMB THREAT CHECKLIST
Time call received:________________am/pm_______ Date:___________________ Phone # - Caller ID:______________________________________________________ Exact wording of threat:__________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ……………………………………………………………………………….

BUILDING or AREA THREATENED:______________________________________

1. What does the device look like?__________________________________________

2. Where is the device?___________________________________________________

3. When is the device going to explode?_____________________________________

3. What type of bomb is it?_________________________________________________

4. When did you plant the bomb?____________________________________________

5. Why did you plant the bomb?_____________________________________________ ………………………………………………………………………………
Voice: Male Female Accent______________________
Nationality:_____________________ Intoxicated________________________ Speech impediment:______________ Approximate Age___________________ Background noise_________________________________________________________ Caller seems to know about the building/city?________________________________ Name(s) of any personnel specifically mentioned ________________________________ Other___________________________________________________________________ …………………………………………………………………………….

Person receiving call (name & ext.) ___________________________________________ Department______________________________________________________________ Name of person notified____________________________________________________ City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 63 June 2016
“ACTIVE SHOOTER” INCIDENTS OCCURRING ON CITY
Active Shooter Defined:
• The situation is a barricaded suspect(s) or an outdoor movement situation where the suspect(s) is actively discharging a firearm at Law Enforcement or Community members and or randomly firing into an area where it is reasonably expected that persons could be struck by the suspect(s) fire. These situations leave little or no time for proper planning and normally require first arriving Law Enforcement units to take immediate action to end the danger.

In the Classroom or Office:
• If you are in a classroom, room, or office, STAY THERE, secure the door. • If the door has no lock and the door opens in, a good heavy door wedge can be kept on hand and driven in as hard as you can, otherwise look for heavy furniture to barricade the door.
• If the door has a window, cover it if you can.
• Depending on the gunman’s location, consideration may also be made to exit through window openings. Have someone watch as you get as many residents out of the windows (ground floor) as calmly and as quietly as possible. • If no Police units are yet on the scene move well away from the incident and find safe cover positions (not the parking lots) and wait for the police to arrive. • If officers arrive on scene, community members should get out and move toward any Police vehicle when safe to do so while keeping their hands on top of their head and do exactly and immediately what the Police tell you to do. • Don’t leave the area entirely, you may have information that responding Police Officers will need. Once in a safe place, stay put.
• If the windows don’t open, or you cannot break them, or you are not on a ground floor, get out of sight from the door and stay low and quiet.

In Hallways or Corridors:
• If in the hallways, get in a room that is not already secured and secure it. • Unless you are very close to an exit, don’t run through a long hall to get to one, you may encounter the gunmen or hostage taker. Don’t hide in the restrooms! City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 64 June 2016
In Large Rooms or Auditoriums:
• If in a gym or theater area and the gunmen or hostage taker/s are not present, move to and out the external exits and move toward any police unit. Again, keeping your hands on your head. Do what the police tell you! Trapped with the Gunmen:
• If you are trapped with the gunmen, don’t do anything to provoke them. If they are not shooting, do what they say and don’t move suddenly. Only you can draw the line on what you will or will not do to preserve your life or the lives of others. • If they do start shooting people, you need to make a choice, (at this point it is your choice) stay still and hope they don’t shoot you, run for an exit while zigzagging, or even attack the shooter. This is very dangerous, but certainly no more than doing nothing and dying in place. A moving target is much harder to hit than a stationary one and the last thing that the shooter will expect is to be attacked by an unarmed person. Any option chosen may still result in a negative consequence. • Again, this is not a recommendation to attack the shooter but rather a choice to fight when there is only one other option.

Open Spaces:
• Stay alert and look for appropriate cover locations. Brick walls, large trees, retaining walls, parked vehicles and any other object which may stop firearm ammunition penetration, may be utilized as cover.

Important Note!
These safety tips and guidelines are not all inclusive, but if understood and followed up with periodic reminders and training when feasible, it can increase your chances of surviving an active shooter incident.

City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 65 June 2016
City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 66 June 2016
City of Guadalupe
Emergency Response & Procedures Manual
________________________________________________________________________ Emergency R & P Manual 67 June 2016
25 Questions for Emergency Management
This list of questions will help prompt you as to important information required to manage an emergency situation.

1. What happened?

1. When did it happen?

2. Where did it happen?

3. What was the cause?

4. What population is affected?

5. How are they affected?

6. How long will they be affected?

7. How many dead?

8. How many injured?

9. How many missing?

10. What is the extent of damage?

11. How did we learn of the incident?

12. When did we respond?

13. What is the current impact on the city?

14. Who is in charge at the emergency scene?

15. What has been done so far?

16. What is the status of our field response?

17. What is the long-term situation?

18. What is the short-term situation?

19. Has mutual aid been requested?

20. What is the short-term plan?

21. What is the long term-plan?

22. What executive actions or decisions are needed?

23. What is our briefing schedule?

24. What is our current Emergency Response Organization? Agenda Item No. 12

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 24, 2023
__________________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT Authorize Mayor to execute a new Employment Agreement with Michael Cash RECOMMENDATION:

That the City Council authorize Mayor Julian to execute a new Employment Agreement with Michael Cash.

BACKGROUND:

The City Council and City Administrator recognize that maintaining a strong salary structure is imperative to stay in line with the local labor market, attracting and retaining talent. A review of management salaries was analyzed to determine if current competitive ranges are balanced and if internal equity needed reform. As the City entered negotiations to renew the Director of Public Safety’s employment agreement, it became evident that a salary increase for the position was needed. Current Chief of Police Officers in neighboring communities receive a base salary of $140,000-$175,000. The Director of Public Safety has an expanded role that fulfills Chief of Police and Fire Departments, Emergency Preparedness, and Code Compliance
DISCUSSION:

Chief Cash currently earns a base salary of $138,540.48 ($66.606/hr.). The City Council and Chief Cash agreed to a new two (2) year employment agreement with an increase of base salary over the next two years. In the first year of the new agreement, the Chief’s base salary will increase to $148,940.48 ($71.606/hr.), which is about a 7.5% increase over his current salary. In the second year of the agreement, his base salary will increase to $159,340.48 ($76.606/hr.), which is approximately 7% percent increase over the base salary amount of the first year of the two-year agreement.

Aside from this base salary increase, not other significant changes to the current employment agreement were made. (See Attachment 1 – the new employment agreement). The attached employment agreement sets forth the various terms and conditions of his employment, his compensation and benefits, and other provisions required by law. In summary, the agreement is a two-year term, with the recognition that the Director of Public Safety position serves at the will of the City Council (subject to payment of six (6) months’ salary if the agreement is terminated without cause). Health benefits match those provided to other employees of the City. The agreement provides that

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