Pioneer Lift Station cannot be constructed until the Highway 1 Lift Station is completed. The City Engineer is trying to determine the best time to send the Pioneer Lift Station out to bid. In March, the City Engineer met with HCD to discuss reporting requirements for the CDBG project funding. • Waste Water Treatment Plant Improvements –The City is currently violating its permit from the Regional Water Quality Control Board. The City Engineer, City Administrator, and Michael K. Nunley and Associates Inc met with Regional Water Quality Control Board staff to discuss a Consolidation Planning Grant. If successful, this grant will allow the City to study the feasibility of connecting to the City of Santa Maria Wastewater Treatment Plant.
The Biolac portion of the WWTP is not functioning properly and needs to be repaired. A mid-year budget revision will transfer funds originally allocated for the Highway 1 Lift Station to the Waste Water Treatment Plant Improvements.
• Measure A Projects – An application for Measure A North County Safe Routes to School, Bicycle and Pedestrian Program, Cycle 4 was prepared and submitted. The application is for funding for sidewalks at the new Guadalupe Jr High School and Guadalupe Early Learning Center (ELC). • City Hall Improvements—The City Engineer met with Staff to discuss the repairs needed for City Hall. A bid package will be prepared for the roof and related systems. • 11th Multi-use Path/Street Safe Routes to School Project – Preliminary design work is occurring for the 11th Street Multi-use Path. This pathway starts at the People’s Self-Help Housing Project and ends at Mary Buren School. It will include pedestrian and bicycle facilities. The project is funded by Measure A Cycle 3 Safe Routes to School Program and the Affordable Housing Sustainable Community Grant Program. The topographic and right-of-way survey was completed in March. • West Main Street Improvements—Preliminary design work is underway for West Main Improvements, which will improve the area from Highway 1 to Julia Drive. The project will include pavement rehabilitation, striping, and minor pedestrian improvements.
Development
The following developments, which require engineering review/oversight, are in various phases. • 12th Street Apartment
o The site and public improvement plans were reviewed and returned to the applicant with corrections.
• New Jr. High School Site
o An encroachment permit application was submitted and review for the school entrances.
RECREATION AND PARKS MONTHLY REPORT
For March 2024
Summary of Rentals/Usage for City Facilities & Parks
FACILITY THIS MONTH THIS MONTH
LAST YEAR
THIS YEARTO-DATE
(FY 22/23)
LAST YEARTO-DATE
(FY 21/22)
Auditorium/Gym 25 16 209 152
O’Connell Park 0 0 15 58
LeRoy Park 0 2 20 39
Senior Center 26 25 246 119
Veterans Memorial
Plaza
0 0 4 5
Council Chambers 7 8 86 72
Central Park 0 0 0 0
Veterans Hall 7 6 43 43
Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 10A
Auditorium
The agreement between the Guadalupe Union School District was approved and signed.
JanPro Cleaning Services was agreed upon by both parties to clean the auditorium. Their schedule was Monday and Wednesday evenings to prep the gym for Tuesday/Thursday basketball game days. Their last twice a week service ended on March 14th. They now will clean before wrestling matches on April 17th, 24th and May 1 st
. Invoices will be sent to the
school district to bill them for the agreed upon amount.
Recreation & Parks Commission Meeting Minutes
CITY OF GUADALUPE
REGULAR MEETING OF THE RECREATION AND PARKS COMMISSSION MONDAY, MARCH 5, 2024
Call to Order: Recreation Commission Chair- Joe Harris called the meeting to order at 6:00 p.m.
1. Roll Call: Recreation Manager, Hannah Sanchez, noted the Commissioner attendance as follows:
Commission Chair: Joseph Harris- Present
Commissioner: Enrique Ortiz- Present
Commissioner: Emily Dreiling- Present
Commissioner: Michael Jimenez - Present
Commissioner: Arnulfo Navarro – Present
2. Pledge of Allegiance
Commissioner Chair Joe Harris was recognized and led the Commission in the pledge of allegiance.
3. Community Participation Forum
No participation.
4. Consent Calendar
A. Motion was made by Ortiz,seconded by Navarro to approve the February 12, 2024, regular meeting minutes. All ayes, 4/0. Motion passed.
Regular Business
5. BGC Monthly Update
Mr. Josue Rojo was present to update the commission on all the activities and events taking place at LeRoy Park/Ron Estabillo Clubhouse.
• Bobcat Wrestling: He informed the commission that Bobcat wrestling started on March 4 th and had roughly 50 children participating. They will be practicing Monday through Thursday.
• BGC Flag Football: A coed flag football league will start with BGC combining all teams from Orcutt, Santa Maria, and Guadalupe. A grant will be covering all teams fees. It is open to 1st – 8
th grade. Guadalupe has the most sign ups so far. They are currently looking for coaches.
• Teen Nights: Teen nights on Friday nights from 6pm – 8pm where boys play pick-up basketball and girls do crafts.
• Daily: Around 60-70 children that are bussed from McKenzie and Mary Buren. Fine arts with mixed media as the current focus, Smart Moves, PE with hockey as the current focus, and passport of manhood are some of the activities currently running.
6. Jack O’Connell Turf
Commissioner Dreiling was unable to attend this meeting so she sent her report in an email to Recreation Services Manager, Hannah Sanchez. Commissioner Dreiling wrote:
“I spoke with Christine Rose about the status of the Jack O’Connell grant. She said the funding source for the grant has changed and this will delay the award decision to closer to the summer.
She will keep us updated as she receives additional information.”
7. Daddy & Daddy Dance
Recreation Services Manager, Hannah Sanchez, updated the commission on how the Daddy and Daughter Dance event went. The event included a game of Bingo that required the three free spaces on the card to be signed off at each station. The three stations were the Central Coast Photobooth, the swing photo op located in the courtyard, and the craft table. The prize for Bingo was a father-daughter Stanley cup set. Ms. Sanchez noted that if Bingo is played again the following year to change the bingo format from a 3 by 3 space to a 5 by 5 space. After Bingo was played and the award was given, NextGen Dance came and gave a free rhumba lesson and promoted their kids dance camp that will be taking place in the summer. Also at the event was A Class Act DJ, Lobo Butcher Shop, and A Sweet Affair.
8. 3v3 Basketball Tournament
Ms. Sanchez updated the commission on the plans for the 3v3 basketball tournament. The tournament was advertised as an open league for anyone 16+. Teams must have at least 3 people to register. The registration fee is $45 per team. The registration deadline was set for Monday, March 18th. Because of discussions with players from drop in basketball staff and the commission was under the impression that we would have many teams signing up. That being said, the idea was to extend the registration deadline as close to the event as possible to allow for “late” entries. During the week of March 4th, Commission Chair Joe Harris and Ms. Sanchez discussed that there was only one registration at that time, so the deadline needed to be moved up. The deadline was changed to Wednesday, March 14th. Ms. Sanchez informed the council that the updated flyers have been posted every day since the deadline change to ensure that the community is aware of the change. The updated flyer included that there needed to be at least 4 teams per division or 4 teams willing to play regardless of division.
9. Fashion Show – FSA/Community Changers/Little House by the Park Commissioner Arnulfo Navarro updated the commission on the Guadalupe Fashion Show. This is being held in collaboration with the City of Guadalupe. The event is going to be held at City Hall on Saturday, April 20th from 10:30am to 1:30pm. Applications for fashion designers and models are being accepted.
10. Recreation Services Manager Position Update
An individual will be sent the conditional offer. After that time the commission will be updated on who has been chosen once all necessary hiring procedures have been completed.
11. Other matters of importance that the Recreation Services Manager will discuss, if deemed necessary.
12. Commission Requests, Comments, and Meeting Reports
13. Adjournment
At 7:41 p.m. a Motion was made by Commissioner Navarro, seconded by Commissioner Ortiz for adjournment. The unanimous vote resulted in the meeting’s closure.
Upcoming Programs & Events
Drop-in Sports for ages 16+
Free Drop-in volleyball and basketball for ages 16+ are currently taking place.
The location/day of drop-in basketball varies depending on the availability of the auditorium. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate.
This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/
March & April Drop In Schedule
March
Drop In Volleyball
• Sunday 10th: 6:00pm – 8:00pm
• Wednesday 13th: 6:30pm – 8:15pm
• Wednesday 20th: 6:00pm – 8:00pm
• Wednesday 27th: 6:00pm – 8:00pm
Drop In Basketball
• Wednesday 6th: 6:30pm – 8:15pm
• Thursday 21st: 6:00pm – 8:00pm
• Thursday 28th: 6:00pm – 8:00pm
April
Drop In Volleyball
• Wednesday 3rd, Wednesday 10th, Thursday 18th, Thursday 25th: 6:00pm – 8:00pm Drop In Basketball
• Thursday 4th, Thursday 11th, Sunday 21st, Sunday 28th: 6:00pm – 8:00pm Joe Harris 3v3 Basketball Tournament
Due to not having sufficient registrations this event was cancelled.
COED Adult Softball League- City
All forms, rules, and waivers can be found on the city website, cityofguadalupe.org/recreation/
Fashion Show- FSA & City
Vive El Arte
Jarabe Mexicano, Bordeno Soul celebrating the roots music of the US Mexico border region, will be preforming on Saturday, May 18th at 7pm at Guadalupe City Hall.
Respectfully,
Annis Barajas
Recreation Services Manager
Agenda Item No. 11
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 9, 2024
_______________________________ _________________________________ Prepared by: Approved by:
Jeff van den Eikhof, PE Todd Bodem, City Administrator
City Engineer
SUBJECT: Measure A Local Program of Projects
RECOMMENDATION:
That the City Council adopt Resolution No. 2024-29 which approves the 2024/25 through 2028/29 Measure A Local Program of Projects for the City of Guadalupe.
DISCUSSION:
Measure A Overview
Voter passage in November 2008 of the Road Repair, Traffic Relief and Transportation Safety Measure (Measure A), will provide approximately $1.0 billion for transportation needs over 30 years within Santa Barbara County, from 2010-2040. The City of Guadalupe, and all other cities in the County, must submit an annual Measure A Local Program of Projects (POP) to the SBCAG Board to detail how the Measure A funds will be spent in Guadalupe.
In adopting the POP, the City Council “certifies that it will include in its budget an amount of local discretionary funding for local streets and roads sufficient to comply with the Maintenance of Effort [MOE] requirements contained in Section 27 of the Measure A Ordinance” The City met its MOE requirements over the last five-year window and will meet its MOE requirements of about $300,000 over the next five-year window.
Measure A Revenues
Gas Tax, SB1, development impact fees, and Measure A fund balances will pay for the City’s Street Paving Plan going forward. That plan calls for the City to spend about $400,000 annually on street paving. For 2024, the street program will include rehabilitation of various streets.
Alternative Transportation
Measure A also requires the City to spend at least 5% of Measure A money on “Alternative Transportation Expenditures” – bicycle, pedestrian, and transit projects. The City has had no difficulty meeting this requirement in the past and will likely spend 6.0% of Measure A money during the five-year window on bike and pedestrian projects, including sidewalk maintenance and upgrade work done by our Street crew and required ADA sidewalk work made during street paving projects.
Jeff van den Eikhof
ATTACHMENTS:
1. Resolution No. 2024-29
2. Measure A POP Spreadsheet
RESOLUTION NO. 2024-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING THE MEASURE A FIVEYEAR LOCAL PROGRAM OF PROJECTS FOR FISCAL YEARS 2024/25 THROUGH 2028/29 WHEREAS, on November 4, 2008, the voters of Santa Barbara County approved the Santa Barbara Transportation Improvement Program Ordinance and Expenditure Plan known as Measure A; and WHEREAS, the Ordinance provides that the Santa Barbara County Local Transportation Authority shall annually approve a program of projects submitted by local jurisdictions identifying those transportation projects eligible to use Measure A funds during the succeeding five-year period; and, WHEREAS, the City of Guadalupe was provided with an estimate of annual Measure A local revenues for fiscal years 2024/25 through 2028/29; and,
WHEREAS, the City of Guadalupe has held a public hearing in accordance with Section 18 of the Ordinance.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:
SECTION 1. The attached Five-Year Program of Project to be funded in part with Measure A revenues is hereby approved; and,
SECTION 2. The City of Guadalupe hereby certifies that it will include in its budget an amount of local discretionary funding for local streets and roads sufficient to comply with the Maintenance of Effort requirements contained in Section 27 of the Ordinance; and, SECTION 3. The City of Guadalupe will not use Measure A revenue to replace private developer funding that has been committed to a transportation project or would otherwise be required under current City policies; and,
SECTION 4. The City of Guadalupe has complied with all other applicable provisions.
SECTION 5. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
PASSED, APPROVED AND ADOPTED at a regular meeting on the 9th day of April 2024 by the following vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTACHMENT 1
I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-29, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 9, 2024, and that same was approved and adopted.
ATTEST:
__________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney
Local Street & Transportation Improvements Total Project Cost
For Santa Barbara County
Only
Project Descriptions FY 22/23
Actual
Expenditures
Carry-over
from FY
22/23
Carry-over
from FY
23/24
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 TOTAL Measure A Revenues Local State Federal TOTAL Non-Measure A
Revenues
Class 2 Bikeway Maintenance
Expenditure - Count as
Alternative Transportation
Expenditure
Maintainance, Improvement or Construction of Roadways & Bridges Contract Paving (Slurry, Overlay, Reconstruction) $1,479 $99 $780 $100 $100 $100 $100 $100 $1,280 $2,450 $2,450 $3,730 Regular Maintenance $498 $0 $0 $460 $460 $460 $460 $460 $2,300 $0 $2,300 $0 $0 $0
Safety Improvements
$0 $0 $0
$0 $0 $0
$0 $0 $0
Urban Forestry Street Tree Program
$0 $0 $0
$0 $0 $0
$0 $0 $0
Storm Damage Repair to Transportation Facilities
$0 $0 $0
$0 $0 $0
$0 $0 $0
Roadway Drainage Facilities
Drainage Facilities Maintenance $40 $40 $40 $40 $40 $200 $0 $200 $0 $0 $0
$0 $0 $0
Traffic Signal Coordination, Intersection Channelization $0 $0 $0
$0 $0 $0
$0 $0 $0
Traffic Management
$0 $0 $0
$0 $0 $0
$0 $0 $0
Landscaping Maintenance
$0 $0 $0
$0 $0 $0
$0 $0 $0
Highway Improvements
$0 $0 $0
$0 $0 $0
$0 $0 $0
Matching Funds for State and Regional Programs and Projects $0 $0 $0
$0 $0 $0
$0 $0 $0
TOTAL 0 $780 $600 $600 $600 $600 $600 $3,780 $0 $2,450 $0 $2,450 $6,230 $0 Alternative Transportation Expenditures Total Project
Cost
Project Descriptions FY 22/23
Actual
Expenditures
Carry-over
from FY
22/23
Carry-over
from FY
23/24
FY 24/25 FY 25/26 FY 26/27 FY 27/28 FY 28/29 TOTAL Measure A Revenues Local State Federal TOTAL Non-Measure A
Revenues
Maintenance, Repair, Construction & Improvement of Bike & Ped Facilities $0 Sidewalks $114 $0 $13 $35 $35 $8 $28 $15 $134 $0 $134
$0 $0 $0
$0 $0 $0
Safe Routes to School Improvements
11th Street Safe Routes to School $115 $115 $50 $44 $94 $209 11th Street Multi-Use Pathway $0 $2,120 $2,120 $2,120
$0 $0 $0
Reduced Transit Fares for Seniors & Disabled
$0 $0 $0
$0 $0 $0
$0 $0 $0
Bus and Rail Transit Services and Facilties
$0 $0 $0
$0 $0 $0
$0 $0 $0
Programs, Education, & Incentives to Reduce Single Occupant Auto Trips or Transportation Demand
$0 $0 $0
$0 $0 $0
$0 $0 $0
TOTAL ALTERNATIVE TRANSPORTATION EXPENDITURES 0 $13 $150 $35 $8 $28 $15 $249 $50 $2,164 $0 $2,214 $2,463 TOTAL EXPENDITURES 0 $793 $750 $635 $608 $628 $615 $4,029 $50 $4,614 $0 $4,664 $8,693 Alternative Transportation Summary
TOTAL MEASURE A ALLOCATION (FY 2023/24 TO 2027/28) $4,029
MINIMUM ALTERNATIVE PERCENTAGE PRESCRIBED BY INVESTMENT PLAN TO BE MET BY FY 2024/25 FOR FISCAL YEARS 2020/21 THROUGH 2024/25 5% TOTAL MEASURE A ALLOCATION TO ALTERNATIVE TRANSPORTATION $249 $249
PERCENTAGE OF MEASURE A ALLOCATION TO ALTERNATIVE
TRANSPORTATION 6%
Measure A Revenues Non-Measure A Revenues
Non-Measure A Revenues
City of Guadalupe
Measure A Local Street and Transportation Improvements Submittal Form Five Year Measure A Program of Projects (FYs 24/25 to 28/29) (Figures in $1000's)
Measure A Revenues
ATTACHMENT 2
Agenda Item No. 12
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 9, 2024
_______________________________ _________________________________ Prepared by: Approved by:
Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Ordinance Regarding the Additional Duties and Obligations of the Mayor’s Office RECOMMENDATION:
That the City Council introduce on the first reading, and continue to its meeting of April 23, 2024, for second reading and adoption, an ordinance describing the additional duties and obligations of the Mayor’s office.
BACKGROUND:
As is usually the case in cities throughout California, the office of the Mayor carries with it certain additional duties and obligations. In the City of Guadalupe, many of these additional duties and obligations have been established by long, historic, practice, but have not been described in a policy statement or in the Guadalupe Municipal Code (GMC). In light of the City Council’s recent adoption of an ordinance providing a separate salary of $250 per month in addition to the $500 per month salary for all Council members, staff recommends the adoption of an ordinance setting forth and describing the additional duties and obligations of the City’s Mayor as established by past practice both as a way of supporting the Council’s decision to provide additional salary to the Mayor, and also, so that future occupants of this office will be informed about these additional duties and obligations.
DISCUSSION:
In the City, the Mayor is responsible for presiding over council meetings as the chair and represents the City as its official leader in both ceremonial and other occasions. Pursuant to GMC section 2.08.090.B.14, the City Administrator determines what is placed on the Council’s agenda; however, historically, the Mayor may request items to be placed on the Council’s agenda. The Mayor also is responsible for approving all Proclamations.
The Mayor signs all ordinances and resolutions that have been passed by the City Council and must sign all contracts unless the Council has designated other City officers to do so. The Mayor also appoints the Mayor Pro Tem who, pursuant to Government Code section 36802, has all of the authority of the Mayor in the event the Mayor is absent or unable to act.
Philip F. Sinco
In recognition of the additional duties and obligations of the office of the Mayor, the City Council recently approved an amendment to the GMC providing that the Mayor shall receive an additional $250 per month in salary above what the other Councilmembers receive (GMC § 2.08.035).
FISCAL IMPACT:
None.
ATTACHMENTS:
1. Ordinance No. 2024-518 entitled “An Ordinance of the City of Guadalupe Adding Chapter 2.10 to Title 2 of the Guadalupe Municipal Code Regarding the Additional Duties and Obligations of the Mayor’s Office.”
ORDINANCE NO. 2024-518
AN ORDINANCE OF THE CITY OF GUADALUPE ADDING CHAPTER 2.10 TO TITLE 2 OF
THE GUADALUPE MUNICIPAL CODE REGARDING THE ADDITIONAL DUTIES AND OBLIGATIONS OF THE MAYOR’S OFFICE
WHEREAS, as a result of a longstanding, historic, practice, the Mayor had performed certain duties and obligations in addition to those applicable to all members of the City Council, and some of these additional duties and obligations have not been described in a policy statement or in the Guadalupe Municipal Code; and
WHEREAS, the City Council recently recognized that the Mayor has additional and further responsibilities compared to the members of the City Council of the City of Guadalupe when it voted to increase Council members’ salaries from $150 to $500 per month, and also, provided an additional $250 per month for the Mayor’s office; and
WHEREAS, the City Council wishes to identify at least some of the additional responsibilities of the Mayor’s office so that anyone holding this office will be informed as to the expectation and a description of these additional duties and obligations placed upon the Mayor in addition to the duties and obligations for all members of the City Council.
NOW, THEREFORE, the City Council of the City of Guadalupe does hereby ordain as follows:
SECTION 1. Chapter 2.10 entitled “Additional Duties and Obligations of the Mayor” is hereby added to the Guadalupe Municipal Code as follows:
Section 2.10.010. Purpose.
In the City of Guadalupe, the Mayor performs certain additional duties and obligations established by long, historic, practice, but which have not been described in a policy statement or in the Guadalupe Municipal Code. The purpose of this Chapter is to describe some of the additional duties and obligations of the Mayor established by past practice both as a way of supporting the additional salary provided to the Mayor above the salary provided to all council members, and also, so that future occupants of this office will be informed about these additional duties and obligations.
Section 2.10.020. Additional Duties and Obligations of the Mayor.
In addition to all of the duties and obligations applicable to all council members, the Mayor has additional duties and obligations, including but not limited to the following:
(a) The Mayor is responsible for presiding over council meetings as the chair. (b) The Mayor may represent the City as its official leader in both ceremonial and other occasions.
(c) The Mayor is authorized to request that the City Administrator place an item or items on a Council’s agenda.
ATTACHMENT 1
(d) The Mayor is responsible for approval of all administrative and official Proclamations of the City Council and is authorized to sign them.
(e) The Mayor is authorized to name one of the other Councilmembers as the Mayor Pro Tem, subject to ratification by the City Council, who shall have all of the powers and duties of the Mayor, including presiding at meetings of the City Council, if the Mayor is absent or unable to act, pursuant to Government Code section 36802.
(f) The Mayor must sign all ordinances and resolutions that have been passed by the City Council and must sign all contracts unless the Council has designated other City officers to do so.
SECTION 2. The City Council declares that each section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance is severable and independent of every other section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance. If any section, subsection, paragraph, subparagraph, sentence, clause, or phrase of this Ordinance is held invalid, the City Council declares it would have adopted the remaining provisions of this Ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this Ordinance should remain in effect after the invalid portion has been eliminated.
SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
INTRODUCED at a regular meeting of the City Council on the 9th day of April 2024, by the following roll call vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAINED:
PASSED AND ADOPTED at a regular meeting of the City Council on the 23rd day of April 2024, by the following roll call vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
Amelia Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney