Hanford City Council
April 15, 2025

City Council Meeting
Agenda
April 15, 2025
7:00 PM – Regular Meeting
Council Chambers
400 N. Douty St.

Council Members will meet in-person in the Council
Chambers. The meeting will also be lived streamed on the City’s website: http://livestream.hanford.city/

4:00 PM CALL TO ORDER CLOSED SESSION AND STUDY SESSION:

ROLL CALL BY THE CITY CLERK:

PUBLIC COMMENT:

Study Sessions are considered Special Meetings under the Brown Act. Accordingly, comments from the public are limited to items listed on the agenda (GC 54954.3a). Public Comment will be accepted during each agenda item. A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING:

A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC 54956.9)(d)(1))

Paula Lofgren v. City of Hanford
Kings County Case No. 21C0188

STUDY SESSION:

A. Fiscal Year 2025/26 and 2026/27 Capital Improvement Plan (CIP) review (2nd presentation)
B. Presentation of the Council-Approved Goals for the Fiscal Years 2025 & 2026 and discussion regarding some of the measurable objectives for each of the five (5) approved goals.

CALL TO ORDER REGULAR SESSION:

ROLL CALL:

INVOCATION:

Andrea Lott

FLAG SALUTE:

CLOSED SESSION ACTION REPORT:

RECOGNITION:

A. Recognition of the Sierra Pacific Girls Basketball Program for their 2025 California Interscholastic Federation (CIF) Central Section Division II Championship PUBLIC COMMENT:

This is the time for citizens to comment on subject matters within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

CONSENT CALENDAR:

Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

A. Waive reading in full of resolutions and ordinances and approval and adoption of same by reading the title only.

B. City Clerk: Approval of the Minutes of the February 18, 2025, Meeting C. City Clerk: Approval of the Minutes of the March 4, 2025, Meeting D. City Clerk: Approval of the Minutes of the April 1, 2025, Meeting E. Administration: Adoption of Resolution 25-13-R, amending the Handbook of Rules and Procedures to include various amendments as recommended by Council.

F. Utilities and Engineering: Authorization to pre-purchase a Tier 4, 500kW Diesel Generator from QUINN Power Systems for Water Well #52 and the Public Works Corporation Yard Facilities, and encumber from the Water Well No's. 51 & 52 Capital Improvement Project (CIP # 823637) 0391 Water Capital Funds in the amount of $283,908 to fund the equipment purchase.

G. Police: Approval of the 2025-2026 School Resource Officer contract for the Pioneer Union Elementary School District.

PUBLIC HEARING:

A. Community Development: Public Hearing to accept comments regarding proposed Modifications to Planned Unit Development (PUD) No. 2005-04: a request to modify the Live Oak Master Plan/Planned Unit Development to delete requirements for decorative lighting for Live Oak East Tracts 865, 881, and 912. Modifications to Vesting Tentative Tract 865, 881, and 912: a request to remove the requirement for decorative lighting from the tentative tract resolutions, consistent with the changes proposed to be made to the Live Oak Master Plan. Location: The project is applicable to Tract 865, 881, and Tentative Tract 912, generally located between Hume and Houston Avenues, east of 12th Avenue (Various APNs between 011-110-0160 and 011-600-053).

GENERAL BUSINESS:

A. Community Development: Discussion of the Historic and Architectural Merit of the Contributing Building Located at 103 N Douty Street in Accordance with Hanford Municipal Code § 17.48.170 – Substandard Buildings
B. Administration: Council consideration of the Draft Council Expenditure Policy and Direction from Council as warranted.

COUNCIL REPORTS/GENERAL REPORTS:

Brief information-only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).

A. INFORMATION REPORT - MARCH WARRANT REGISTER
ITEMS FOR FUTURE AGENDAS:

At this time, any Council Member may ask a question for clarification or may request a matter, which is not otherwise scheduled on a City Council agenda, to be placed on a future agenda. The Council Member referring the item shall provide sufficient information as to the nature of the item. The City Council, by concurrence of a majority, may direct the City Manager to put the item on a future agenda. (GOV. CODE SEC. 54954.2) A. Council Future Agenda Items
B. Upcoming Events and Important Dates:

May 6: Regular City Council Meeting
May 20: regular City Council Meeting
May 21: City County Coordinating Meeting (Hanford) location and time: TBD ADJOURNMENT:

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available to public inspection in the City Clerk’s Office located at 319 N. Douty Street, Hanford, California 93230, during normal business hours. Such agendas are also available at the city’s website, www.cityofhanfordca.com subject to staff’s ability to post the agenda before the meeting. If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 559-585-2515, 319 N. Douty Street, Hanford, California 93230, at least 2 days prior to the meeting {28 CFR 35.102.35.104 ADA Title II}

5.A.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: STUDY SESSION

SUBJECT:

Fiscal Year 2025/26 and 2026/27 Capital Improvement Plan (CIP) review (2nd presentation)

RECOMMENDATION:

Recommendation: It is recommended that the City Council receive a presentation of the preliminary Fiscal Year 2025/26 and 2026/27 Capital Improvement Plan (CIP); and provide feedback to staff regarding project priorities and scheduling.

Recommended Motion: No action is required; However, City Council feedback is requested.

BACKGROUND:

The Capital Improvement Plan (CIP) serves as a long-range planning tool that identifies and prioritizes major infrastructure and capital projects throughout the City of Hanford. Updated biennially, the CIP outlines planned investments in essential public assets such as streets, water and sewer systems, parks, public safety facilities, and other municipal infrastructure. The plan lays out projects for at least the next five years, of which the first two years are appropriated in the budget; future years are for planning purposes. In total, there are over $460 million in capital projects identified. In the first budget year, approximately $36 million and the second year $44 million. Prioritization and planning are integral to the delivery of projects that the CIP provides.

The Fiscal Year (FY) 2025/26 and 2026/27 CIP continues the City's commitment to maintaining and improving critical infrastructure while aligning with the City Council’s strategic priorities, including public safety, sustainability, economic development, and quality of life for residents. This review provides an opportunity for the Council to evaluate proposed projects, assess funding sources and expenditure timelines, and offer guidance on project prioritization.

Finance and Engineering staff have compiled the proposed CIP in coordination with all City departments, ensuring that projects are appropriately scoped, scheduled, and financially planned.

This review marks the second step in the formal adoption process, which will culminate with the approval of the FY 2025/26 and 2026/27 Operating and Capital Budgets planned at the June 3, 2025, City Council meeting.

The budget adoption schedule for FY26 and FY27 is as follows:

April 1, 2025 - 1st Capital Improvement Plan review, (Enterprise Funds, related impact fee funds, internal service and reserve funds) COMPLETED
April 15, 2025 - 2nd Capital Improvement Plan review, (General Fund, Measure H, Transportation and remaining funds)

May 6, 2025 - Operating Budget review
May 20, 2025 - Overall budget final review/wrap up, Personnel Master June 3, 2025 - Public Hearing for budget adoption, Budget Book presentation and Vacancy Rate Report (AB 2561)
FISCAL IMPACT:

In total, projects in the CIP draft have approximately $460 million in overall needs currently identified.

This does not mean all the projects are funded; this lays out a potential plan for delivery contingent on the availability of funding and other resources. The Fiscal Year 2025/26 and 2026/27 Capital Improvement Plan (CIP) is a planning document and does not, in itself, authorize expenditures.

However, the projects identified in the CIP are anticipated to be funded through a combination of sources, including but not limited to:

• General Fund allocations
• Enterprise Funds (e.g., Water, Sewer, Solid Waste)
• Special Revenue Funds
• State and federal grants
• Development impact fees
• Other restricted funds

The total estimated cost of all proposed CIP projects over the two-year period will be refined as part of the upcoming budget development process. Final appropriation of funds for specific projects will occur with the adoption of the FY 2025/26 and 2026/27 Budget. Projects included in the CIP will be subject to available funding, and adjustments may be made based on Council direction and updated revenue projections.

ATTACHMENTS:

1. Preliminary CIP List 26.27

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 0001 General Fund Beginning Fund (estimated) balance available $0.00 -$913,110.00 -$1,610,450.00 -$4,323,282.83 -$6,207,157.83 Capital requests -$2,096,084.00 -$4,111,140.00 -$15,123,882.83 -$17,573,625.00 -$137,535.00 Grant funding $1,182,974.00 $3,413,800.00 $12,411,050.00 $15,689,750.00 $0.00 Estimated reserve contribution required -$913,110.00 -$1,610,450.00 -$4,323,282.83 -$6,207,157.83 -$6,344,692.83 0001 General Fund NEW REPLACE DOWNTOWN BANNER POLES-CONTINGENT ON GRANT FUNDING $1,391,280.00 $0.00 NEW GENERATOR - CIVIC AUDITORIUM (PUBLIC SAFETY RADIOS) $20,000.00 $20,000.00 NEW GENERATOR - PAL BUILDING DISASTER RECOVERY $20,000.00 $20,000.00 NEW REGISTRATION SOFTWARE FOR PARKS AND REC DEPARTMENT $45,718.00 $39,648.00 $3,035.00 $3,035.00 822649 HEROES PARK **822649 - GF GRANT FUNDED $11,947,892.00 $3,747,892.00 $4,000,000.00 $4,200,000.00 NEW EQUIPMENT FOR CONSTRUCTION INSPECTORS AND USA POSITION (MULTI-FUNDED) $3,000.00 $3,000.00 NEW UTILITY TRUCK FOR USA POSITION (MULTI-FUNDED) $10,750.00 $10,750.00 NEW PUBLIC WORKS BUILDING REMODEL (MULTI FUNDED) $48,000.00 $5,500.00 $42,500.00 NEW HARRIS BALL PARK / BROWN STREET PARKING LOT $425,000.00 $425,000.00 825607 INDOOR MULTI-GENERATIONAL FACILITY (MULTI-FUNDED)**825607 $600,000.00 $25,000.00 $575,000.00 NEW PEREGRINE DATA SYSTEM $100,000.00 $50,000.00 $50,000.00 NEW PARKS DEPT. TRUCK/ RPL 65 (MULTI-FUNDED) $35,589.00 $35,589.00 NEW PARKS DEPT. TRUCK/ RPL 68 (MULTI-FUNDED) $36,499.00 $36,499.00 NEW PARKS DEPT. TRUCK/ RPL 64 (MULTI-FUNDED) $36,259.00 $36,259.00 NEW BUILDING DEPT. TRUCK (EV)/ RPL 88 (MULTI-FUNDED) $40,526.00 $40,526.00 NEW PLANNING DEPT. TRUCK (EV)/ RPL 221 $58,366.00 $58,366.00 NEW STREETS DEPT. TRUCK/ RPL 136 (MULTI-FUNDED) $31,959.00 $31,959.00 NEW PARKS DEPT. TRUCK/ RPL 62 (MULTI-FUNDED) $36,499.00 $36,499.00 NEW CITY HALL GENERATOR/ RPL 379, SUPPORTS EOC (MULTI-FUNDED) $200,000.00 $200,000.00 NEW PD GENERATOR/ RPL 224 (MULTI-FUNDED) $155,323.00 $155,323.00 NEW PARKS DEPT. TRUCK (EV)/ RPL 107 $58,366.00 $58,366.00 NEW FIRE VEHICLE/ RPL 112 (MULTI-FUNDED) $3,865.00 $3,865.00 NEW PD VEHICLE/ RPL 611 $46,625.00 $46,625.00
NEW PD VEHICLE/ RPL 11 $36,835.00 $36,835.00
NEW COMMUNITY DEVELOPMENT REMODEL (MULTI-FUNDED) $150,000.00 $150,000.00 823602 VETERANS BUILDING REHAB (MULTI-FUNDED)-CONTINGENT ON GRANT FUNDING **823602 $709,530.00 $58,530.00 $651,000.00 825603 COURTHOUSE PARKING LOT RECONSTRUCTION **825603 $949,000.00 $949,000.00 NEW REPLACE THE DRIVEWAY APPROACH AT THE GOLDEN ONE CREDIT UNION PUBLIC PARKING LOT $35,000.00 $35,000.00 NEW 12TH AVE AT HAYDEN AVE-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $821,364.00 $107,664.00 $713,700.00 NEW GRANGEVILLE BLVD AT 9TH AVE ROUNDABOUT-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $5,181,880.00 $340,780.00 $386,100.00 $4,455,000.00 NEW FAST TRACK HANFORD: HIGH SPEED RAIL CONNECTIVITY AND HISTORIC DOWNTOWN IMPROVEMENT PROJECT-CONTINGENT ON GRANT FUNDING $15,523,000.00 $500,000.00 $3,533,250.00 $11,489,750.00 NEW GRADE SEPARATION DESIGN-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $1,656,000.00 $676,000.00 $980,000.00 NEW ITS PLAN-CONTINGENT ON GRANT FUNDING $183,000.00 $183,000.00 NEW CARNEGIE BUILDING REHAB-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $422,800.00 $422,800.00 NEW AGRICULTURAL MITIGATION PROGRAM DEVELOPMENT $200,000.00 $200,000.00 NEW SEPARATE ELECTRIC SERVICE FROM COURTHOUSE TO BASTILLE (DUE TO SALE) $80,000.00 $80,000.00 NEW REPLACE DRIVEWAY APPROACH AT CITY PARKING LOT #4 $49,500.00 $49,500.00 NEW REPLACE DRIVEWAY APPROACH AT CITY HALL PARKING LOT $57,680.00 $57,680.00 824605 CITY REFUSE ENCLOSURES REBUILD (13) LOCATIONS (MULTI-FUNDED) **824605 $684,793.83 $684,793.83 NEW PUBLIC WORKS ENCLOSED WAREHOUSE (MULTI-FUNDED) $250,000.00 $250,000.00 NEW EXPLOSIVE BREACHING KIT $16,000.00 $16,000.00
NEW ROMEO X SIGHTS $29,560.00 $29,560.00
NEW SNIPER NIGHT VISION $18,800.00 $18,800.00
NEW DRONE PROGRAM EXPANSION $69,000.00 $19,000.00 $50,000.00 NEW EVIDENCE 3D SCANNING MACHINE $75,000.00 $75,000.00
NEW IN CAR CAMERAS $241,680.00 $120,840.00 $120,840.00
NEW LESS LETHAL SHOTGUNS $16,000.00 $16,000.00
NEW CRITICAL INCIDENT RESPONSE MONITORING SYSTEM $36,000.00 $36,000.00 NEW AUTO EXTRICATION EQUIPMENT REPLACEMENT $270,000.00 $90,000.00 $90,000.00 $90,000.00 NEW NEW FIRE ENGINE 42 EQUIPMENT PURCHASE $170,000.00 $170,000.00 NEW NEW FIRE ENGINE 41 EQUIPMENT PURCHASE $170,000.00 $170,000.00 NEW FLOCK CAMERAS (12) $79,000.00 $43,000.00 $36,000.00 NEW RIFLE REPLACEMENT $125,000.00 $125,000.00
NEW REPLACE F-250 BATTALION CHIEF PICK UP WITH BUILD-UP/ RPL 168 $90,000.00 $90,000.00 NEW CENTENNIAL AND COE PARK BASKETBALL RENOVATION $300,000.00 $150,000.00 $150,000.00 NEW ADA PARKS/RECREATION MODIFICATIONS $133,500.00 $44,500.00 $44,500.00 $44,500.00 PAGE 1 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
Total 0001 General Fund $44,181,438.83 $3,747,892.00 $2,096,084.00 $4,111,140.00 $15,123,882.83 $17,573,625.00 $137,535.00 0004 Accumulated Capital Outlay Beginning Fund (estimated) balance available $187,033.00 $187,033.00 $187,033.00 $187,033.00 $187,033.00 Capital requests $0.00 $0.00 $0.00 $0.00 $0.00
Estimated ending Fund balance available $187,033.00 $187,033.00 $187,033.00 $187,033.00 $187,033.00 0004 Accumulated Capital Outlay 821611/822609 YAC CONCESSION BLDG RESTORATION **821611/822609 $305,541.00 $305,541.00 $0.00 820634 CITY HALL SECURITY PROJECT **820634 $46,495.00 $46,495.00 $0.00 Total 0004 Accumulated Capital Outlay $352,036.00 $352,036.00 $0.00 $0.00 $0.00 $0.00 $0.00 0011 Measure H Beginning Fund (estimated) balance available $0.00 $0.00 $0.00 $0.00 $0.00 Capital requests -$15,458,000.00 -$15,619,000.00 -$17,950,000.00 -$13,725,000.00 -$15,557,000.00 Estimated revenue $15,458,000.00 $15,619,000.00 $17,950,000.00 $13,725,000.00 $15,557,000.00 Estimated ending Fund balance available $0.00 $0.00 $0.00 $0.00 $0.00 0011 Measure H NEW MEASURE H: EXISTING PARKS ADDITIONAL MAINTENANCE $970,000.00 $160,000.00 $162,000.00 $162,000.00 $162,000.00 $162,000.00 NEW MEASURE H: FIRE LADDER TRUCK $2,400,000.00 $2,400,000.00 NEW MEASURE H: FIRE ENGINE $1,200,000.00 $1,200,000.00
NEW MEASURE H: COMMUNITY CLEANUP AND ABATEMENT FOR CODE COMPLIANCE $600,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 NEW MEASURE H: CITY OWNED BUILDING MAINTENANCE IMPROVEMENT PROJECT $1,650,000.00 $151,000.00 $299,000.00 $300,000.00 $300,000.00 $300,000.00 NEW MEASURE H: EXISTING PARKS ADDITIONAL IMPROVEMENTS $1,695,000.00 $280,000.00 $283,000.00 $283,000.00 $283,000.00 $283,000.00 NEW MEASURE H: FIRE STATION IMPROVEMENTS/EQUIPMENT $600,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 NEW MEASURE H: TWO (2) PARK MAINTENANCE VEHICLES $120,000.00 $120,000.00 NEW MEASURE H: TWO (2) CODE ENFORCEMENT VEHICLES $120,000.00 $120,000.00 NEW MEASURE H: FIRE COMMUNICATIONS UPDATE PROJECT $849,000.00 $849,000.00 NEW MEASURE H: ROAD REHABILITATION AND PAVEMENT PRESERVATION $36,900,000.00 $6,000,000.00 $6,180,000.00 $6,180,000.00 $6,180,000.00 $6,180,000.00 NEW MEASURE H: FIRE STATION #4 $8,720,000.00 $600,000.00 $295,000.00 $7,825,000.00 NEW MEASURE H: PUBLIC SAFETY BUILDING $48,000,000.00 $6,000,000.00 $7,000,000.00 $3,000,000.00 $6,600,000.00 $4,600,000.00 NEW MEASURE H: TWO (2) COMMUNITY ENHANCEMENT OFFICER VEHICLES $290,000.00 $130,000.00 $160,000.00 NEW MEASURE H: EIGHT (8) NEW POLICE VEHICLES AND UPFITTING FOR NEW SWORN STAFF $2,120,000.00 $848,000.00 $1,272,000.00 Total 0011 Measure H $106,234,000.00 $0.00 $15,458,000.00 $15,619,000.00 $17,950,000.00 $13,725,000.00 $15,557,000.00 0044 Gas Tax Beginning Fund (estimated) balance available -$711,093.00 -$3,773.00 $990,302.00 $935,901.00 $1,654,180.00 Capital requests -$892,680.00 -$605,925.00 -$1,654,401.00 -$881,721.00 -$1,693,000.00 Estimated revenue $1,600,000.00 $1,600,000.00 $1,600,000.00 $1,600,000.00 $1,600,000.00 Estimated ending Fund balance available -$3,773.00 $990,302.00 $935,901.00 $1,654,180.00 $1,561,180.00 0044 Gas Tax NEW STREETS DEPT. TILT TRAILER $30,000.00 $30,000.00 NEW LACEY BLVD WIDEN/RECONST MAGNA CARTA TO 13TH (MULTI-FUNDED) $1,000,000.00 $1,000,000.00 823644 GRADE SEP FEASBLTY/GRGVL (MATCHING FUNDS) **823644 $302,801.00 $302,801.00 $0.00 823618 PAVEMENT RESURFACING TREATMENT **823618 $1,135,617.00 $1,135,617.00 823615 STREET DIVISION MAINTENANCE **823615 $3,187,500.00 $637,500.00 $425,000.00 $425,000.00 $425,000.00 $425,000.00 $425,000.00 823614 NEW SIDEWALK/ADA IMPROVEMENTS **823614 $410,968.00 $50,968.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 NEW ANNUAL INTERSECTION UPGRADES $612,000.00 $153,000.00 $153,000.00 $153,000.00 NEW PLACE LANDSCAPE BARK IN CENTER MEDIANS $165,000.00 $55,000.00 $55,000.00 $55,000.00 NEW HAROLD ST WIDENING & RECONSTRUCTION $496,721.00 $100,000.00 $396,721.00 NEW CENTER MEDIAN ON HANFORD ARMONA WEST OF 11TH AVE - DMV $206,861.00 $40,000.00 $166,861.00 NEW HARRIS STREET ABANDONMENT AT COE PARK (MULTI-FUNDED) $95,925.00 $45,000.00 $50,925.00 825604 CITY STANDARD PLANS AND SPECS UPDATE **825604 $40,000.00 $40,000.00 $0.00 825606 GRANGEVILLE MEDIAN AND CROSSWALKS FROM HARRIS TO KENSINGTON **825606 $674,540.00 $674,540.00 825605 RECONSTRUCTION-GARNER AVE FROM LACEY TO GOLETA WAY (MULTI-FUNDED) $100,000.00 $100,000.00 $0.00 NEW GLENN AVE FROM PLEASANT TO GRANGEVILLE ABANDONMENT $20,000.00 $20,000.00 NEW STREETS DEPT. ROLLER/ RPL 182 (MULTI-FUNDED) $23,473.00 $23,473.00 NEW STREETS DEPT ASPHALT PATCH TRUCK /RPL 135 (MULTI-FUNDED) $131,207.00 $131,207.00 Total 0044 Gas Tax $8,632,613.00 $2,266,886.00 $892,680.00 $605,925.00 $1,654,401.00 $881,721.00 $1,693,000.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 2 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
0045 RMRA Beginning Fund (estimated) balance available $1,782,307.00 $3,182,307.00 $4,582,307.00 $5,982,307.00 $7,382,307.00 Capital requests $0.00 $0.00 $0.00 $0.00 $0.00
Estimated revenue $1,400,000.00 $1,400,000.00 $1,400,000.00 $1,400,000.00 $1,400,000.00 Estimated ending Fund balance available $3,182,307.00 $4,582,307.00 $5,982,307.00 $7,382,307.00 $8,782,307.00 0045 RMRA 824620 LACEY WIDEN/RECON/10TH-SIERRA P#2 **824620 $750,000.00 $750,000.00 $0.00 823619 LACEY WIDEN/RECON/10TH-SIERRA **823619 $2,196,500.00 $2,196,500.00 Total 0045 RMRA $2,946,500.00 $2,946,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 0050 T D A - Transportation Beginning Fund (estimated) balance available $7,027,266.00 $4,686,850.00 $182,221.00 -$3,619,230.00 -$6,217,672.00 Capital requests -$3,540,416.00 -$5,704,629.00 -$5,001,451.00 -$5,148,442.00 -$10,587,155.00 Estimated revenue $1,200,000.00 $1,200,000.00 $1,200,000.00 $1,200,000.00 $1,200,000.00 Estimated HSR revenue $1,350,000.00 $8,100,000.00
Estimated ending Fund balance available $4,686,850.00 $182,221.00 -$3,619,230.00 -$6,217,672.00 -$7,504,827.00 0050 T D A - Transportation NEW INTERSECTION AND ROADWAY UPGRADES - IMPACTED BY HSR $17,575,000.00 $1,350,000.00 $8,100,000.00 823619 LACEY WIDEN/RECON/10TH-SIERRA **823619 $1,356,500.00 $1,356,500.00 $0.00 NEW RFB CROSSWALKS/SIGNS $137,000.00 $68,500.00 $68,500.00 NEW RADAR FEEDBACK SIGNS (22) $99,000.00 $99,000.00
NEW SIGN MANUFACTURING PROGRAM $50,000.00 $50,000.00
NEW INTERNALLY ILLUMINATED STREET SIGNS (16) $111,200.00 $111,200.00 NEW VIDEO DETECTION DEVICES (30) $690,000.00 $690,000.00 NEW ZINC BLUE BACKUPS (50) $730,000.00 $365,000.00 $365,000.00 NEW COBALT CONTROLLERS (31) $131,750.00 $131,750.00
NEW 12TH AVE AT HAYDEN AVE-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $205,341.00 $26,916.00 $178,425.00 NEW GRANGEVILLE BLVD. FROM MUSTANG TO WELL TANK 6 $477,004.00 $47,582.00 $55,332.00 $374,090.00 NEW GRADE SEPARATION DESIGN-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $414,000.00 $169,000.00 $245,000.00 823618 PAVEMENT RESURFACING TREATMENT **823618 $4,875,000.00 $975,000.00 $975,000.00 $975,000.00 $975,000.00 823613 SIDEWALK/MISC CONCRETE REPAIRS **823613 $376,408.00 $76,408.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 $60,000.00 NEW MALL DR CIR FROM 12TH AVE TO LACEY BLVD. $1,794,277.00 $300,000.00 $1,494,277.00 NEW INSTALL STAMPED CONCRETE IN MEDIANS (TURN POCKETS) $725,340.00 $120,890.00 $604,450.00 NEW HUME AVE. CIR FROM 11TH AVE TO BUTTERNUT DR. $974,660.00 $162,443.00 $812,217.00 NEW GREENFIELD AVE CIR FROM ELM ST. TO CAMPUS DR. $883,416.00 $147,236.00 $736,180.00 NEW GRANGEVILLE BLVD CIR FROM 10TH AVE TO DOUTY ST $859,170.00 $143,195.00 $715,975.00 NEW REPLACE AC SIDEWALK ON FLINT AVE BETWEEN 11TH AVE AND JOSHUA ST $253,701.00 $253,701.00 NEW CENTENNIAL DR CIR FROM LACEY BLVD TO MARRIT ST $1,071,160.00 $178,527.00 $892,633.00 NEW CAMPUS DR. CIR FROM LACEY BLVD TO 6TH ST $582,116.00 $97,019.00 $485,097.00 NEW RRFB CROSSWALKS RADAR SIGNS AT MULTIPLE LOCATIONS $352,481.00 $352,481.00 NEW RODGERS RD AT 11TH AVE TRAFFIC SIGNAL UPGRADE $179,133.00 $179,133.00 NEW RECONSTRUCTION NORTHSTAR DR FROM 11TH AVE TO ASPEN ST $1,036,344.00 $180,000.00 $856,344.00 825606 GRANGEVILLE MEDIAN AND CROSSWALKS FROM HARRIS TO KENSINGTON **825606 $592,794.00 $95,201.00 $497,593.00 825605 RECONSTRUCTION-GARNER AVE FROM LACEY TO GOLETA WAY (MULTI-FUNDED) $515,647.00 $515,647.00 NEW 9TH AVE ST FRONTAGE AT HEROES PARK (MULTI-FUNDED) $2,618,306.00 $90,639.00 $158,639.00 $2,369,028.00 NEW SPEED STUDY UPDATE (EVERY 5 YEARS) $187,000.00 $85,000.00 NEW FEASIBILITY STUDY - PROTECTED BIKE LANES ON DOUTY ST $160,000.00 $85,000.00 $75,000.00 NEW E BIKE CHARGING STATIONS - DOWNTOWN $325,000.00 $55,000.00 $270,000.00 NEW FIRE STATION 3 SIGNAL PREEMTION DESIGN AND CONSTRUCTION $685,000.00 $70,000.00 $415,000.00 $200,000.00 824607 GRANGEVILLE BLVD. - COMPLETE SIDEWALK BETWEEN DOUTY STREET AND HARRIS STREET **824607 $108,900.00 $108,900.00 Total 0050 T D A - Transportation $41,132,648.00 $1,948,555.00 $3,540,416.00 $5,704,629.00 $5,001,451.00 $5,148,442.00 $10,587,155.00 0055 CMAQ Beginning Fund (estimated) balance available $0.00 $0.00 $0.00 $0.00 $0.00 Capital requests -$204,684.00 -$305,011.00 -$334,887.00 $0.00 $0.00 Estimated revenue $204,684.00 $305,011.00 $334,887.00 $0.00 $0.00 Estimated ending Fund balance available $0.00 $0.00 $0.00 $0.00 $0.00 0055 CMAQ 823619 LACEY WIDEN/RECON/10TH-SIERRA **823619 $568,912.00 $568,912.00 $0.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 3 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
820644 TRAF SIGNAL/12TH AV TO HUME **820644 $357,000.00 $357,000.00 $0.00 822645 9TH AVE & LACEY SIGNAL **822645 $148,832.00 $23,332.00 $125,500.00 NEW ANNUAL INTERSECTION SIGNALIZATION PROJECT (MULTI-FUNDED)-CONTINGENT ON GRANT FUNDING $303,807.00 $43,807.00 $260,000.00 NEW 12TH AT HOUSTON SIGNAL AND 12TH FROM BUTTERFIELD TO HOUSTON (MULTI-FUNDED)-CONTINGENT ON GRANT FUNDING $415,275.00 $35,377.00 $45,011.00 $334,887.00 Total 0055 CMAQ $1,793,826.00 $949,244.00 $204,684.00 $305,011.00 $334,887.00 $0.00 $0.00 0058 ARPA Beginning Fund (estimated) balance available $0.00 $0.00 $0.00 $0.00 $0.00 Capital requests $0.00 $0.00 $0.00 $0.00 $0.00
Estimated ending Fund balance available $0.00 $0.00 $0.00 $0.00 $0.00 0058 ARPA 821611/822609 YAC CONCESSION BLDG RESTORATION **821611/822609 $1,282,446.00 $1,282,446.00 823647 ARPA HIDDEN VALLEY PARK CONCEPTUAL PLAN **823647 $69,400.00 $69,400.00 Total 0058 ARPA $1,351,846.00 $1,351,846.00 $0.00 $0.00 $0.00 $0.00 $0.00 0161 12th Ave Sewer Benefit AD Beginning Fund (estimated) balance available $1,493,942.00 $1,493,942.00 $1,493,942.00 $1,493,942.00 $1,493,942.00 Capital requests $0.00 $0.00 $0.00 $0.00 $0.00
Estimated ending Fund balance available $1,493,942.00 $1,493,942.00 $1,493,942.00 $1,493,942.00 $1,493,942.00 0161 12th Ave Sewer Benefit AD 823628 12TH AVE SEWER TRUNK MAIN OVERSIZING **823628 $203,911.00 $203,911.00 $0.00 Total 0161 12th Ave Sewer Benefit AD $203,911.00 $203,911.00 $0.00 $0.00 $0.00 $0.00 $0.00 0180 Parks Facility Impact Fees Beginning Fund (estimated) balance available $4,760,100.00 $4,744,100.00 $3,743,175.00 $2,643,175.00 -$3,806,825.00 Capital requests -$216,000.00 -$1,200,925.00 -$1,300,000.00 -$6,650,000.00 -$1,000,000.00 Estimated revenue $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 Estimated ending Fund balance available $4,744,100.00 $3,743,175.00 $2,643,175.00 -$3,806,825.00 -$4,606,825.00 0180 Parks Facility Impact Fees NEW DEVELOPER REIMBURSEMENT (MULTI-FUNDED) $5,021,000.00 $21,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 822649 HEROES PARK **822649 - GF GRANT FUNDED $1,788,858.00 $1,788,858.00 825607 INDOOR MULTI-GENERATIONAL FACILITY (MULTI-FUNDED)**825607 $5,853,610.00 $53,610.00 $150,000.00 $5,650,000.00 NEW HARRIS STREET ABANDONMENT AT COE PARK (MULTI-FUNDED) $95,925.00 $45,000.00 $50,925.00 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 823609 PARK DEV OVERSIZING REQUIREMNT **823609 $600,000.00 $150,000.00 $150,000.00 $150,000.00 $150,000.00 Total 0180 Parks Facility Impact Fees $13,372,593.00 $2,005,668.00 $216,000.00 $1,200,925.00 $1,300,000.00 $6,650,000.00 $1,000,000.00 0181 Transportation Impact Fees Beginning Fund (estimated) balance available $4,177,431.00 $2,534,750.00 $740,593.00 -$16,957,984.00 -$26,586,424.00 Capital requests -$2,642,681.00 -$2,794,157.00 -$18,698,577.00 -$10,628,440.00 -$800,000.00 Estimated revenue $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 Estimated ending Fund balance available $2,534,750.00 $740,593.00 -$16,957,984.00 -$26,586,424.00 -$26,386,424.00 0181 Transportation Impact Fees NEW CONSTRUCT 9TH AVE. ACROSS UPRR WITH RAILROAD CROSSING $2,374,546.00 $421,146.00 $82,100.00 $1,871,300.00 NEW CONSTRUCT FLORINDA STREET FROM 9 1/4 AVE TO 9TH AVE $8,913,556.00 $754,134.00 $1,060,982.00 $7,098,440.00 NEW DEVELOPER REIMBURSEMENT (MULTI-FUNDED) $5,000,000.00 $1,000,000.00 $800,000.00 $800,000.00 $800,000.00 $800,000.00 NEW LACEY BLVD WIDEN/RECONST MAGNA CARTA TO 13TH (MULTI-FUNDED) $3,355,000.00 $625,000.00 $2,730,000.00 823619 LACEY WIDEN/RECON/10TH-SIERRA **823619 $2,356,438.00 $2,356,438.00 $0.00 820644 TRAF SIGNAL/12TH AV TO HUME **820644 $1,487,269.00 $1,487,269.00 $0.00 822645 9TH AVE & LACEY SIGNAL **822645 $998,197.00 $998,197.00 NEW GRANGEVILLE BLVD AT 9TH AVE ROUNDABOUT-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $706,620.00 $46,470.00 $52,650.00 $607,500.00 823616 UNSCH ARTERIAL UPGR/TRAF SIGNL **823616 $1,800,000.00 $450,000.00 $450,000.00 $450,000.00 $450,000.00 NEW ANNUAL INTERSECTION SIGNALIZATION PROJECT (MULTI-FUNDED)-CONTINGENT ON GRANT FUNDING $1,215,228.00 $175,228.00 $1,040,000.00 NEW CONSTRUCTION OF 9TH AVE BETWEEN E. LACEY AND GRANGEVILLE $11,433,162.00 $328,916.00 $250,000.00 $10,854,246.00 NEW 9TH AVE. N OF LELAND WAY ALIGNMENT STUDY $120,000.00 $120,000.00 825604 CITY STANDARD PLANS AND SPECS UPDATE **825604 $80,000.00 $80,000.00 $0.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 4 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
820640 12TH AVE SPRINGCREST TO HUME **820640 $606,700.00 $472,057.00 $134,643.00 NEW 12TH AT HOUSTON SIGNAL AND 12TH FROM BUTTERFIELD TO HOUSTON (MULTI-FUNDED)-CONTINGENT ON GRANT FUNDING $1,661,100.00 $141,506.00 $180,045.00 $1,339,549.00 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 NEW PRELIMINARY ENGINEERING (MULTI-FUNDED) $100,000.00 $50,000.00 $50,000.00 Total 0181 Transportation Impact Fees $42,221,016.00 $5,857,161.00 $2,642,681.00 $2,794,157.00 $18,698,577.00 $10,628,440.00 $800,000.00 0182 Fire Protection Impact Fee Beginning Fund (estimated) balance available $1,040,936.00 $1,140,936.00 $1,240,936.00 $1,340,936.00 $1,440,936.00 Capital requests $0.00 $0.00 $0.00 $0.00 $0.00
Estimated revenue $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 Estimated ending Fund balance available $1,140,936.00 $1,240,936.00 $1,340,936.00 $1,440,936.00 $1,540,936.00 0182 Fire Protection Impact Fee 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 $0.00 Total 0182 Fire Protection Impact Fee $13,200.00 $13,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 0183 Police Protection Impact Fee Beginning Fund (estimated) balance available $86,105.00 $186,105.00 $286,105.00 $386,105.00 $486,105.00 Capital requests $0.00 $0.00 $0.00 $0.00 $0.00
Estimated revenue $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 Estimated ending Fund balance available $186,105.00 $286,105.00 $386,105.00 $486,105.00 $586,105.00 0183 Police Protection Impact Fee 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 $0.00 Total 0183 Police Protection Impact Fee $13,200.00 $13,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 0184 Storm Drain Impact Fee Beginning Fund (estimated) balance available $687,179.00 $674,579.00 $1,039,279.00 -$6,572,731.00 -$12,015,406.00 Capital requests -$512,600.00 -$135,300.00 -$8,112,010.00 -$5,942,675.00 $0.00 Estimated revenue $500,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 Estimated ending Fund balance available $674,579.00 $1,039,279.00 -$6,572,731.00 -$12,015,406.00 -$11,515,406.00 0184 Storm Drain Impact Fee NEW RELOCATION OF MALL OR HANSEN BASIN $4,983,000.00 $30,000.00 $953,000.00 $4,000,000.00 NEW REGIONAL BASIN S88 $2,500,000.00 $2,500,000.00
825611 UTILITY MASTER PLAN UPDATE **825611 $339,474.00 $339,474.00 $0.00 NEW HAYDEN ST. EAST OF 12TH AVE. - REGIONAL BASIN $2,532,975.00 $148,200.00 $46,200.00 $1,192,100.00 $1,146,475.00 NEW ACQUISITION AND CONSTRUCTION OF REGIONAL STORM BASIN AT GRAGEVILLE AT SH43 $2,709,410.00 $126,200.00 $1,787,010.00 $796,200.00 NEW 10 1/2 AVE AND HOUSTON AVE SD PIPE TO HOUSTON $1,877,200.00 $208,200.00 $39,100.00 $1,629,900.00 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 824604 CENTENNIAL DR STORM DRAIN IMPROVEMENTS SOUTH OF BERKSHIRE LN **824604 $24,000.00 $24,000.00 $0.00 823624 HOUSTON AV PIPELIN/SAND SLOUGH **823624 $50,377.00 $50,377.00 $0.00 NEW PRELIMINARY ENGINEERING (MULTI-FUNDED) $100,000.00 $50,000.00 $50,000.00 Total 0184 Storm Drain Impact Fee $15,129,636.00 $427,051.00 $512,600.00 $135,300.00 $8,112,010.00 $5,942,675.00 $0.00 0185 Water System Impact Fee Beginning Fund (estimated) balance available $2,784,081.00 $1,648,906.00 $1,696,747.00 -$22,591,522.00 -$31,771,796.00 Capital requests -$2,235,175.00 -$1,052,159.00 -$25,388,269.00 -$10,280,274.00 -$4,062,850.00 Estimated revenue $1,100,000.00 $1,100,000.00 $1,100,000.00 $1,100,000.00 $1,100,000.00 Estimated ending Fund balance available $1,648,906.00 $1,696,747.00 -$22,591,522.00 -$31,771,796.00 -$34,734,646.00 0185 Water System Impact Fee NEW CONSTRUCT FLORINDA STREET FROM 9 1/4 AVE TO 9TH AVE $1,451,044.00 $122,766.00 $172,718.00 $1,155,560.00 NEW DEVELOPER REIMBURSEMENT (MULTI-FUNDED) $3,240,000.00 $740,000.00 $500,000.00 $500,000.00 $500,000.00 $500,000.00 NEW
DESIGN AND CONSTRUCTION OF SEWER AND WATER TRUNKLINE UTILITIES IN 9TH AVENUE BETWEEN E. LACEY AND GRANGEVILLE (MULTI- FUNDED) $3,000,997.00 $149,475.00 $2,851,522.00
825611 UTILITY MASTER PLAN UPDATE **825611 $210,433.00 $210,433.00 $0.00 NEW ANNUAL WATER MASTER PLAN CIP PROJECT $6,275,140.00 $217,793.00 $2,552,729.00 $253,320.00 $2,969,150.00 NEW 3RD AND HANFORD MARKET PLACE WATER MAIN & WELL $4,131,800.00 $387,300.00 $161,600.00 $3,582,900.00 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 NEW NEW GROUNDWATER WELLS (W5, W9, W1) $26,878,000.00 $708,400.00 $12,178,400.00 $6,521,200.00 $593,700.00 NEW NEW WATER TANK RESERVOIR #6B (MULTI-FUNDED) $3,750,000.00 $250,000.00 $3,500,000.00 823640 INDUSTRIAL PARK WATER STORAGE **823640 (MULTI-FUNDED) $1,850,194.00 $1,850,194.00 NEW PRELIMINARY ENGINEERING (MULTI-FUNDED) $100,000.00 $50,000.00 $50,000.00 Total 0185 Water System Impact Fee $50,900,808.00 $223,633.00 $2,235,175.00 $1,052,159.00 $25,388,269.00 $10,280,274.00 $4,062,850.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 5 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
0186 Wastewater Impact Fee Beginning Fund (estimated) balance available $3,628,942.00 $3,722,698.00 $4,372,698.00 -$4,996,880.00 -$6,878,027.00 Capital requests -$906,244.00 -$350,000.00 -$10,369,578.00 -$2,881,147.00 -$6,030,549.00 Estimated revenue $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00 Estimated ending Fund balance available $3,722,698.00 $4,372,698.00 -$4,996,880.00 -$6,878,027.00 -$11,908,576.00 0186 Wastewater Impact Fee NEW WTTF EXPANSION $9,000,000.00 $2,250,000.00 $2,250,000.00 $2,250,000.00 NEW DEVELOPER REIMBURSEMENT (MULTI-FUNDED) $1,800,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 $300,000.00 NEW
DESIGN AND CONSTRUCTION OF SEWER AND WATER TRUNKLINE UTILITIES IN 9TH AVENUE BETWEEN E. LACEY AND GRANGEVILLE (MULTI- FUNDED) $4,267,219.00 $212,543.00 $4,054,676.00
825611 UTILITY MASTER PLAN UPDATE **825611 $240,883.00 $240,883.00 $0.00 NEW ANNUAL SEWER MASTER PLAN CIP PROJECT $8,352,866.00 $343,701.00 $3,714,902.00 $331,147.00 $3,480,549.00 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 $0.00 825609 WWTP3RD INTERNAL LIFT ADDITION **825609 $1,433,209.00 $1,383,209.00 $50,000.00 NEW PRELIMINARY ENGINEERING (MULTI-FUNDED) $100,000.00 $50,000.00 $50,000.00 Total 0186 Wastewater Impact Fee $25,207,377.00 $1,637,292.00 $906,244.00 $350,000.00 $10,369,578.00 $2,881,147.00 $6,030,549.00 0187 Refuse/Recycle Impact Fee Beginning Fund (estimated) balance available $516,683.00 $716,683.00 $916,683.00 $1,116,683.00 $1,316,683.00 Capital requests $0.00 $0.00 $0.00 $0.00 $0.00
Estimated revenue $200,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 Estimated ending Fund balance available $716,683.00 $916,683.00 $1,116,683.00 $1,316,683.00 $1,516,683.00 0187 Refuse/Recycle Impact Fee 825612 CITY'S DEV IMPACT FEES UPDATE (MULTI-FUNDED) **825612 $13,200.00 $13,200.00 $0.00 Total 0187 Refuse/Recycle Impact Fee $13,200.00 $13,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 0250 Landscape Assessment District (LAD) Beginning Fund (estimated) balance available -$4,980.00 -$4,980.00 -$4,980.00 -$54,980.00 -$54,980.00 Capital requests $0.00 $0.00 -$50,000.00 $0.00 $0.00
Estimated ending Fund balance available -$4,980.00 -$4,980.00 -$54,980.00 -$54,980.00 -$54,980.00 0250 Landscape Assessment District (LAD) NEW GLACIER PLAY EQUIPMENT-LAD $50,000.00 $50,000.00 Total 0250 Landscape Assessment District (LAD) $50,000.00 $0.00 $0.00 $0.00 $50,000.00 $0.00 $0.00 0301 Airport Capital Beginning Fund (estimated) balance available $0.00 -$56,752.00 -$56,752.00 -$56,752.00 -$56,752.00 Capital requests -$56,752.00 $0.00 $0.00 $0.00 $0.00
Estimated ending Fund balance available -$56,752.00 -$56,752.00 -$56,752.00 -$56,752.00 -$56,752.00 0301 Airport Capital NEW REPLACE 70 FT OF SEWER LINE AT THE AIRPORT FBO BUILDING $16,386.00 $16,386.00 NEW AIRPORT TRUCK (EV)/ RPL 63 (MULTI-FUNDED) $40,366.00 $40,366.00 Total 0301 Airport Capital $56,752.00 $0.00 $56,752.00 $0.00 $0.00 $0.00 $0.00 0307 Refuse Beginning Fund (estimated) balance available -$3,784,528.00 -$4,498,360.70 -$5,224,521.20 -$9,614,218.34 -$10,064,218.34 Capital requests -$729,832.70 -$742,160.50 -$4,405,697.14 -$466,000.00 -$16,000.00 Estimated revenue $0.00 $0.00 $0.00 $0.00 $0.00
Grant funding $16,000.00 $16,000.00 $16,000.00 $16,000.00 $16,000.00 Estimated ending Fund balance available -$4,498,360.70 -$5,224,521.20 -$9,614,218.34 -$10,064,218.34 -$10,064,218.34 0307 Refuse NEW PUBLIC WORKS BUILDING REMODEL (MULTI FUNDED) $15,993.20 $1,832.70 $14,160.50 NEW REFUSE DEPT. TRUCK 1-TON/ RPL 60 $74,627.00 $74,627.00 NEW REFUSE DEPT. AUTOMATED TRUCK/ RPL 141 $442,418.00 $442,418.00 NEW REFUSE DEPT. REAR LOAD TRUCK/ RPL 157 (MULTI-FUNDED) $173,714.00 $173,714.00 NEW REFUSE DEPT. REAR LOAD TRUCK/ RPL 154 (MULTI-FUNDED) $224,896.00 $224,896.00 NEW REFUSE DEPT. REAR LOAD TRUCK/ RPL 153 (MULTI-FUNDED) $228,926.00 $228,926.00 NEW REFUSE DEPT. AUTOMATED TRUCK/ RPL 146 $442,418.00 $442,418.00 NEW REFUSE DEPT. AUTOMATED TRUCK/ RPL 144 $442,418.00 $442,418.00 NEW REFUSE DEPT. AUTOMATED TRUCK/ RPL 142 $442,418.00 $442,418.00 NEW REFUSE DEPT. REAR LOAD TRUCK/ RPL 343 $470,896.00 $470,896.00 824303 REFUSE SERVICE TRUCK (NEW) **824303 $75,000.00 $75,000.00 $0.00 825303 FRONT LOAD REFUSE TRUCK (NEW) **825303 $450,000.00 $450,000.00 $0.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 6 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
NEW FORKLIFT (NEW) $150,000.00 $150,000.00
NEW REFUSE SERVICE TRUCK (NEW) $85,000.00 $85,000.00
NEW AUTOMATED REFUSE TRUCK (NEW) $900,000.00 $450,000.00 $450,000.00 823307 FRONT LOAD REFUSE TRUCK (NEW) **823307 $370,080.00 $370,080.00 $0.00 824605 CITY REFUSE ENCLOSURES REBUILD (13) LOCATIONS (MULTI-FUNDED) **824605 $586,966.14 $75,000.00 $511,966.14 NEW PUBLIC WORKS ENCLOSED WAREHOUSE (MULTI-FUNDED) $101,000.00 $101,000.00 825604 CITY STANDARD PLANS AND SPECS UPDATE **825604 $10,000.00 $10,000.00 823308 REFUSE SCALES/NEW **823308 $160,000.00 $125,000.00 $35,000.00 NEW REFUSE TRAILER FOR RESIDENTIAL CANS $15,000.00 $15,000.00 825001 REFUSE SOLAR COMPACTORS (GRANT FUNDED) **825001 $96,000.00 $16,000.00 $16,000.00 $16,000.00 $16,000.00 $16,000.00 825008 REFUSE CAMERA SYSTEM **825008 $149,000.00 $50,000.00 $99,000.00 824002 AUTOMATED REFUSE CONTAINERS **824002 $647,340.00 $103,340.00 $272,000.00 $272,000.00 822606 REFUSE OFFICE BREAKROOM **822606 $223,504.00 $223,504.00 $0.00 824001 COMMERCIAL/RECYCLE/ORG DUMPSTERS **824001 $1,144,119.00 $264,119.00 $440,000.00 $440,000.00 Total 0307 Refuse $8,121,733.34 $1,746,043.00 $729,832.70 $742,160.50 $4,405,697.14 $466,000.00 $16,000.00 0340 Building Safety Beginning Fund (estimated) balance available $972,900.00 $788,500.00 $1,188,500.00 $1,588,500.00 $1,988,500.00 Capital requests -$584,400.00 $0.00 $0.00 $0.00 $0.00
Estimated revenue $400,000.00 $400,000.00 $400,000.00 $400,000.00 $400,000.00 Estimated ending Fund balance available $788,500.00 $1,188,500.00 $1,588,500.00 $1,988,500.00 $2,388,500.00 0340 Building Safety NEW COMMUNITY DEVELOPMENT REMODEL (MULTI-FUNDED) $460,000.00 $460,000.00 NEW ELECTRIC VAN FOR SENIOR BUILDING INSPECTOR $62,200.00 $62,200.00 NEW ELECTRIC VAN FOR BUILDING INSPECTOR $62,200.00 $62,200.00 Total 0340 Building Safety $584,400.00 $0.00 $584,400.00 $0.00 $0.00 $0.00 $0.00 0359 Storm Drain Beginning Fund (estimated) balance available $2,629,889.00 $1,781,216.30 $953,162.80 -$6,019,315.20 -$10,034,812.20 Capital requests -$864,672.70 -$844,053.50 -$6,988,478.00 -$4,031,497.00 -$1,930,512.00 Estimated revenue $16,000.00 $16,000.00 $16,000.00 $16,000.00 $16,000.00 Estimated ending Fund balance available $1,781,216.30 $953,162.80 -$6,019,315.20 -$10,034,812.20 -$11,949,324.20 0359 Storm Drain NEW LIFT STATION 31 UPGRADE $5,945,000.00 $215,000.00 $2,565,000.00 $3,165,000.00 NEW ANNUAL STORM DRAIN IMP PROJECT $4,068,700.00 $168,800.00 $1,663,000.00 $194,100.00 $1,829,300.00 NEW BASIN 55 LAND ACQUISITION $450,000.00 $450,000.00
NEW EQUIPMENT FOR CONSTRUCTION INSPECTORS AND USA POSITION (MULTI-FUNDED) $7,500.00 $7,500.00 NEW UTILITY TRUCK FOR USA POSITION (MULTI-FUNDED) $10,750.00 $10,750.00 NEW PUBLIC WORKS BUILDING REMODEL (MULTI FUNDED) $16,003.20 $1,833.70 $14,169.50 NEW CHINA ALLEY - UTILITY REPLACEMENT /RECONSTRUCTION (MULTI-FUNDED) $187,500.00 $15,000.00 $172,500.00 825602 DOWNTOWN FLOOD CONTROL IMPROVEMENTS **825602 $1,312,650.00 $488,400.00 $824,250.00 NEW LACEY BLVD WIDEN/RECONST MAGNA CARTA TO 13TH (MULTI-FUNDED) $500,000.00 $500,000.00 NEW LIFT STATION REHAB $100,000.00 $50,000.00 $50,000.00 823619 LACEY WIDEN/RECON/10TH-SIERRA **823619 $792,230.00 $792,230.00 $0.00 NEW PUBLIC WORKS ENCLOSED WAREHOUSE (MULTI-FUNDED) $75,000.00 $75,000.00 825604 CITY STANDARD PLANS AND SPECS UPDATE **825604 $30,000.00 $30,000.00 NEW PLEASANT SOUTH OF GREENFIELD - STORMDRAIN $425,473.00 $55,789.00 $369,684.00 NEW MS4 PERMIT - ANNUAL PROJECT $487,718.00 $90,200.00 $93,728.00 $97,397.00 $101,212.00 NEW EIGHTH ST AT IRWIN ST STORM DRAIN $1,445,000.00 $20,000.00 $1,425,000.00 823624 HOUSTON AV PIPELIN/SAND SLOUGH **823624 $463,852.00 $463,852.00 $0.00 825301 VACUUM TRUCK (REPL 174) **825301 $453,880.00 $453,880.00 $0.00 822621 TREE TRIM/REMOVAL PROGRAM **822621 $373,400.00 $73,400.00 $75,000.00 $75,000.00 $75,000.00 $75,000.00 823621 INCR FLOW CAP/PEOPLE DITCH **823621 $60,704.00 $60,704.00 $0.00 823620 CURB AND GUTTER INSTALL **823620 $157,682.00 $22,682.00 $45,000.00 $45,000.00 $45,000.00 Total 0359 Storm Drain $17,363,042.20 $2,385,148.00 $864,672.70 $844,053.50 $6,988,478.00 $4,031,497.00 $1,930,512.00 0362 WWTP/Sewer Beginning Fund (estimated) balance available $1,273,728.00 $988,882.00 $107,282.00 -$5,279,320.00 -$9,171,810.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 7 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
Capital requests -$884,846.00 -$1,481,600.00 -$5,986,602.00 -$4,492,490.00 -$4,889,816.00 Estimated revenue $600,000.00 $600,000.00 $600,000.00 $600,000.00 $600,000.00 Estimated ending Fund balance available $988,882.00 $107,282.00 -$5,279,320.00 -$9,171,810.00 -$13,461,626.00 0362 WWTP/Sewer 825019 WWTF SWITCHGEAR **825019 $400,000.00 $400,000.00 $0.00 NEW WTTF EXPANSION $6,000,000.00 $1,500,000.00 $1,500,000.00 $1,500,000.00 NEW EQUIPMENT FOR CONSTRUCTION INSPECTORS AND USA POSITION (MULTI-FUNDED) $7,500.00 $7,500.00 NEW UTILITY TRUCK FOR USA POSITION (MULTI-FUNDED) $10,750.00 $10,750.00 NEW CHINA ALLEY - UTILITY REPLACEMENT /RECONSTRUCTION (MULTI-FUNDED) $375,000.00 $30,000.00 $345,000.00 NEW WWTP TRUCK 1-TON/ RPL 108 (MULTI-FUNDED) $62,525.00 $62,525.00 NEW WWTP TRUCK (EV)/ RPL 333 (MULTI-FUNDED) $44,346.00 $44,346.00 NEW WWTP TRUCK (EV)/ RPL 334 (MULTI-FUNDED) $40,546.00 $40,546.00 NEW WWTP LOADER/ RPL 258 $165,581.00 $165,581.00
NEW LACEY BLVD WIDEN/RECONST MAGNA CARTA TO 13TH (MULTI-FUNDED) $400,000.00 $400,000.00 823619 LACEY WIDEN/RECON/10TH-SIERRA **823619 $399,280.00 $399,280.00 $0.00 NEW ANNUAL SEWER MAINT. IMPROVEMENT PROJECT $4,551,188.00 $223,300.00 $1,876,700.00 $234,465.00 $1,970,535.00 NEW PUBLIC WORKS ENCLOSED WAREHOUSE (MULTI-FUNDED) $101,000.00 $101,000.00 825604 CITY STANDARD PLANS AND SPECS UPDATE **825604 $20,000.00 $20,000.00 NEW COLLECTION PORTABLE INSPECTION CAMERA $15,000.00 $15,000.00 NEW CHLORINE INJECTION MANIFOLD REBUILD $25,000.00 $25,000.00 NEW SANITARY SEWER MANHOLE ROACH CONTROL $170,050.00 $25,000.00 $26,250.00 $27,500.00 $28,900.00 $30,400.00 NEW WASTEWATER FACILITY INLET MANHOLE COATING $60,000.00 $60,000.00 NEW WASTEWATER FACILITY BUILDING ROOF REPAIR $300,000.00 $300,000.00 NEW VACUUM TRUCK $1,040,000.00 $0.00
NEW TRACTOR WITH LOADER BUCKET/ RPL 185 $250,000.00 $250,000.00 NEW TAILING DRYING BED RAMP $46,000.00 $46,000.00
NEW STORAGE POND FENCING $40,250.00 $40,250.00
NEW STANDARDIZE LIFT STATION GENERATOR HOOK-UPS $15,000.00 $15,000.00 NEW SLUDGE DRYING BED LINNING $2,850,400.00 $661,500.00 $695,500.00 $728,900.00 NEW SANITARY SEWER MANHOLE RECOATING $679,500.00 $100,000.00 $105,000.00 $110,000.00 $115,500.00 $121,500.00 NEW PLANT HEADWORKS MCC ROOM A/C REPLACEMENT $35,000.00 $35,000.00 NEW WASTEWATER OPERATIONS STORAGE UNIT $10,000.00 $10,000.00 NEW LIFT STATION REHABILITATION $1,120,150.00 $165,000.00 $173,250.00 $181,500.00 $190,600.00 $200,000.00 NEW INTERNAL LIFT PUMP TUBE #2 $1,157,600.00 $1,157,600.00 NEW INTERNAL LIFT PUMP TUBE #1 $1,050,000.00 $1,050,000.00 NEW SLUDGE LAGOON DREDGE PUMP REPLACEMENT $40,000.00 $40,000.00 NEW FACILITY PICKUP TRUCK (EV)/ RPL 338 (MULTI-FUNDED) $41,056.00 $41,056.00 NEW EFFLUENT PUMP STATION VALVE REHAB $15,000.00 $15,000.00 NEW COLLECTION STORAGE UNIT $10,000.00 $10,000.00
NEW COLLECTION SERVICE TRUCK $148,750.00 $0.00
NEW COLLECTION PORTABLE FLOW METER $15,000.00 $15,000.00 NEW COLLECTION MAINTENANCE TRUCK $80,000.00 $80,000.00
NEW COLLECTION LIFT STATION PUMP REPLACEMENT $222,500.00 $32,500.00 $34,100.00 $35,800.00 $37,900.00 $40,000.00 NEW CHLORINE CONTACT CHAMBER VALVE REPLACEMENT $40,000.00 $40,000.00 NEW CCTV INSPECTION SERVICES $408,200.00 $60,000.00 $63,000.00 $66,200.00 $69,500.00 $72,900.00 NEW (2) SECONDARY SEDIMENTATION BASIN COATING $240,000.00 $240,000.00 824621 DESIGN & CONST OF SCE-OWNED FACILITY $13,038.00 $13,038.00 $0.00 823627 SEWER SYSTEM VIDEO INSP **823627 $10,953.00 $10,953.00 $0.00 NEW SPARE BARSCREEN MOTOR $40,000.00 $40,000.00
825011 SPARE MOTOR SCREW PUMP **825011 $40,000.00 $40,000.00 $0.00 824302 PICKUP TRUCK (NEW) UNIT 109 **824302 $64,855.00 $64,855.00 $0.00 825304 PICKUP TRUCK (NEW) **825304 $65,000.00 $65,000.00 $0.00 822627 PROTECTIVE GRATING **822627 $27,142.00 $27,142.00 $0.00 Total 0362 WWTP/Sewer $22,963,160.00 $1,040,268.00 $884,846.00 $1,481,600.00 $5,986,602.00 $4,492,490.00 $4,889,816.00 0391 Water Beginning Fund (estimated) balance available -$758,777.00 $2,368,310.30 $3,384,480.80 $3,332,823.80 $4,343,976.80 Capital requests -$2,479,464.70 -$8,555,271.50 -$5,051,657.00 -$3,988,847.00 -$726,800.00 Estimated revenue $5,000,000.00 $5,000,000.00 $5,000,000.00 $5,000,000.00 $5,000,000.00 Grant funding $606,552.00 $4,571,442.00
Estimated ending Fund balance available $2,368,310.30 $3,384,480.80 $3,332,823.80 $4,343,976.80 $8,617,176.80 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 8 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
0391 Water NEW EQUIPMENT FOR CONSTRUCTION INSPECTORS AND USA POSITION (MULTI-FUNDED) $7,500.00 $7,500.00 NEW UTILITY TRUCK FOR USA POSITION (MULTI-FUNDED) $10,750.00 $10,750.00 NEW PUBLIC WORKS BUILDING REMODEL (MULTI FUNDED) $16,003.20 $1,833.70 $14,169.50 NEW CHINA ALLEY - UTILITY REPLACEMENT /RECONSTRUCTION (MULTI-FUNDED) $375,000.00 $30,000.00 $345,000.00 NEW WATER DEPT. TRUCK 1-TON/ RPL 97 (MULTI-FUNDED) $40,781.00 $40,781.00 NEW WATER DEPT. TRUCK/ RPL 58 $64,329.00 $64,329.00
NEW WATER DEPT. TRUCK (EV)/ RPL 75 $58,366.00 $58,366.00 NEW WATER DEPT. TRUCK (EV)/ RPL 69 $58,366.00 $58,366.00 NEW LACEY BLVD WIDEN/RECONST MAGNA CARTA TO 13TH (MULTI-FUNDED) $500,000.00 $500,000.00 822635 WATER MAIN REPL PROGRAM **822635 $1,400,000.00 $700,000.00 $700,000.00 823619 LACEY WIDEN/RECON/10TH-SIERRA **823619 $950,660.00 $950,660.00 $0.00 NEW INDUSTRIAL PARK WATER MAIN LOOP AND 500K GAL TANK-CONTINGENT ON GRANT FUNDING $5,177,994.00 $606,552.00 $4,571,442.00 NEW ANNUAL WATER INFRASTRUCTURE MAINT IMPROVEMENT PROJECT $9,774,600.00 $236,600.00 $2,864,000.00 $248,400.00 $3,007,200.00 $260,800.00 NEW PUBLIC WORKS ENCLOSED WAREHOUSE (MULTI-FUNDED) $200,000.00 $200,000.00 825604 CITY STANDARD PLANS AND SPECS UPDATE **825604 $20,000.00 $20,000.00 NEW 9TH AVE ST FRONTAGE AT HEROES PARK (MULTI-FUNDED) $654,577.00 $22,660.00 $39,660.00 $592,257.00 NEW REPLACE GENERATOR TO WELL #35 AT FIRE STATION NO.1 / RPL 323 (MULTI-FUNDED) $25,727.00 $25,727.00 NEW TANK 4 BOOSTER PUMP(S) UPGRADE $50,000.00 $50,000.00 NEW ANNUAL WELL INSPECTION $96,000.00 $16,000.00 $16,000.00 $16,000.00 $16,000.00 $16,000.00 NEW NEW WATER TANK RESERVOIR #6B (MULTI-FUNDED) $15,647.00 $15,647.00 NEW PURCHASE TWO REPLACEMENT WELL MOTORS $60,000.00 $60,000.00 NEW REPLACE CHLORINE PUMPS CITYWIDE $140,000.00 $70,000.00 $70,000.00 NEW WELL 45 ARSENIC TREATMENT $3,000,000.00 $500,000.00 $2,500,000.00 825608 WELL MEDIA FILTRATION **825608 $1,500,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 $250,000.00 822634 WATER SYS SECURITY UPGRADES **822634 $615,740.00 $615,740.00 $0.00 823640 INDUSTRIAL PARK WATER STORAGE **823640 (MULTI-FUNDED) $7,595,846.00 $7,595,846.00 $0.00 824609 WELL PUMP REHAB/WELL 42 AND WELL 38 **824609 $220,000.00 $120,000.00 $100,000.00 823637 NEW WATER SUPPLY WELL 51 & 52 **823637 $3,194,504.00 $3,194,504.00 $0.00 825600 BADGER METER REPLACEMENT **825600 $16,526,600.00 $16,526,600.00 $0.00 823635 METER REPAIR/REPLACEMENT PROGRAM **823635 $1,019,585.00 $119,585.00 $100,000.00 $200,000.00 $200,000.00 $200,000.00 $200,000.00 Total 0391 Water $53,368,575.20 $29,392,935.00 $2,479,464.70 $8,555,271.50 $5,051,657.00 $3,988,847.00 $726,800.00 0414 Computer Replacement Reserve Beginning Fund (estimated) balance available $406,698.00 $113,698.00 $72,698.00 $72,698.00 $72,698.00 Capital requests -$293,000.00 -$41,000.00 $0.00 $0.00 $0.00 Estimated ending Fund balance available $113,698.00 $72,698.00 $72,698.00 $72,698.00 $72,698.00 0414 Computer Replacement Reserve NEW VXRAIL SERVERS REPLACEMENT AND GENERATOR PURCHASE $250,000.00 $250,000.00 800121 FY COMPUTER REPLACEMENTS **800121 $117,180.00 $33,180.00 $43,000.00 $41,000.00 Total 0414 Computer Replacement Reserve $367,180.00 $33,180.00 $293,000.00 $41,000.00 $0.00 $0.00 $0.00 0415 Information Technology Beginning Fund (estimated) balance available $0.00 $0.00 $0.00 -$36,835.00 -$36,835.00 Capital requests $0.00 $0.00 -$36,835.00 $0.00 $0.00
Estimated revenue $0.00 $0.00 $0.00 $0.00 $0.00
Estimated ending Fund balance available $0.00 $0.00 -$36,835.00 -$36,835.00 -$36,835.00 0415 Information Technology NEW IT DEPT. VEHICLE/ RPL 105 $36,835.00 $36,835.00 Total 0415 Information Technology $36,835.00 $0.00 $0.00 $0.00 $36,835.00 $0.00 $0.00 0416 Bldg Maint Beginning Fund (estimated) balance available $153,547.00 $72,013.00 $2,939.00 -$38,147.00 -$38,147.00 Capital requests -$81,534.00 -$69,074.00 -$41,086.00 $0.00 $0.00 Estimated revenue $0.00 $0.00 $0.00 $0.00 $0.00
Estimated ending Fund balance available $72,013.00 $2,939.00 -$38,147.00 -$38,147.00 -$38,147.00 0416 Bldg Maint NEW BUILDING MAINT. TRUCK/ RPL 94 $64,329.00 $64,329.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 9 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
NEW BUILDING MAINT. TRUCK (EV)/ RPL 303 $58,366.00 $58,366.00 NEW BUILDING MAINT. TRUCK (EV)/ RPL 120 (MULTI-FUNDED) $41,086.00 $41,086.00 NEW (33) 8FT LONG FOLDING TABLES FOR CIVIC $10,708.00 $10,708.00 NEW (32) 8FT FOLDING TABLES (18) ROUND TABLES FOR CIVIC $17,205.00 $17,205.00 Total 0416 Building Maint $191,694.00 $0.00 $81,534.00 $69,074.00 $41,086.00 $0.00 $0.00 0417 Building Reserves Beginning Fund (estimated) balance available $1,064,643.00 $772,742.00 $60,951.00 -$247,874.00 -$388,481.00 Capital requests -$291,901.00 -$711,791.00 -$308,825.00 -$140,607.00 -$146,232.00 Estimated ending Fund balance available $772,742.00 $60,951.00 -$247,874.00 -$388,481.00 -$534,713.00 0417 Building Reserves 823602 VETERANS BUILDING REHAB (MULTI-FUNDED)-CONTINGENT ON GRANT FUNDING **823602 $28,350.00 $28,350.00 NEW PD - REPAINT INTERIOR $52,150.00 $52,150.00
NEW PD - REPAINT EXTERIOR $45,675.00 $45,675.00
NEW CITY HALL - REPAINT EXTERIOR AND REFINISH DOORS $32,791.00 $32,791.00 NEW COE PARK - REPAINT EXTERIOR (MULTI-FUNDED) $8,745.00 $8,745.00 NEW LONGFIELD CENTER - REPAINT EXTERIOR (MULTI-FUNDED) $65,160.00 $65,160.00 NEW CIVIC AUD - REPLACE CARPET IN EAST WING (MULTI-FUNDED) $18,416.00 $18,416.00 NEW CIVIC AUD - REPLACE RAMP DOORS (2 SETS) (MULTI-FUNDED) $19,080.00 $19,080.00 NEW CARNEGIE BUILDING REHAB-CONTINGENT ON GRANT FUNDING (MULTI-FUNDED) $422,800.00 $15,500.00 $331,500.00 $75,800.00 NEW TRANSFER ALL CITY FACILITIES TO VALLEY ALARM BURGLAR $17,500.00 $17,500.00 NEW TRANSFER ALL CITY FACILITIES TO VALLEY ALARM FIRE $30,000.00 $30,000.00 NEW FACILITIES MASTER PLAN $310,000.00 $140,000.00 $170,000.00 NEW ANNUAL FACILITY ADA IMPROVEMENTS $729,120.00 $25,000.00 $130,000.00 $135,200.00 $140,607.00 $146,232.00 824603 CARNEGIE BUILDING ROOF UNDERLAYMENT REPLACEMENT **824603 $45,425.00 $45,425.00 $0.00 Total 0417 Building Reserves $1,825,212.00 $73,775.00 $291,901.00 $711,791.00 $308,825.00 $140,607.00 $146,232.00 0447 Fleet Operations Beginning Fund (estimated) balance available $0.00 $0.00 $0.00 $0.00 $0.00 Capital requests -$184,491.00 -$36,835.00 -$1,715,442.00 $0.00 $0.00 Estimated revenue $184,491.00 $36,835.00 $1,715,442.00 $0.00 $0.00 Estimated ending Fund balance available $0.00 $0.00 $0.00 $0.00 $0.00 0447 Fleet Operations NEW FLEET DEPT. VEHICLE/ RPL 329 $36,835.00 $36,835.00 NEW FLEET - FUEL DISPENSING CARD READER $150,000.00 $150,000.00 NEW FLEET SHOP EQUIPMENT $34,491.00 $34,491.00
NEW FLEET SHOP EXPANSION $1,715,442.00 $1,715,442.00
Total 0447 Fleet Operations $1,936,768.00 $0.00 $184,491.00 $36,835.00 $1,715,442.00 $0.00 $0.00 0448 Fleet Reserve Beginning Fund (estimated) balance available $18,397,857.00 $18,068,069.00 $18,055,199.00 $16,944,837.00 $16,912,937.00 Capital requests -$329,788.00 -$12,870.00 -$1,110,362.00 -$31,900.00 $0.00 Estimated ending Fund balance available $18,068,069.00 $18,055,199.00 $16,944,837.00 $16,912,937.00 $16,912,937.00 0448 Fleet Reserve NEW CITY HALL GENERATOR/ RPL 379, SUPPORTS EOC (MULTI-FUNDED) $12,870.00 $12,870.00 NEW PD GENERATOR/ RPL 224 (MULTI-FUNDED) $49,950.00 $49,950.00 NEW REPLACE GENERATOR TO WELL #35 AT FIRE STATION NO.1 / RPL 323 (MULTI-FUNDED) $23,949.00 $23,949.00 NEW WWTP TRUCK 1-TON/ RPL 108 (MULTI-FUNDED) $31,900.00 $31,900.00 NEW WATER DEPT. TRUCK 1-TON/ RPL 97 (MULTI-FUNDED) $41,846.00 $41,846.00 NEW WWTP TRUCK (EV)/ RPL 333 (MULTI-FUNDED) $14,020.00 $14,020.00 NEW BUILDING MAINT. TRUCK (EV)/ RPL 120 (MULTI-FUNDED) $17,280.00 $17,280.00 NEW PARKS DEPT. TRUCK/ RPL 65 (MULTI-FUNDED) $28,740.00 $28,740.00 NEW PARKS DEPT. TRUCK/ RPL 68 (MULTI-FUNDED) $27,830.00 $27,830.00 NEW PARKS DEPT. TRUCK/ RPL 64 (MULTI-FUNDED) $28,070.00 $28,070.00 NEW BUILDING DEPT. TRUCK (EV)/ RPL 88 (MULTI-FUNDED) $17,840.00 $17,840.00 NEW AIRPORT TRUCK (EV)/ RPL 63 (MULTI-FUNDED) $18,000.00 $18,000.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 10 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
NEW PD MOTORCYCLE/ RPL 38 $31,000.00 $31,000.00
NEW STREETS DEPT. TRUCK/ RPL 136 (MULTI-FUNDED) $32,370.00 $32,370.00 NEW PARKS DEPT. TRUCK/ RPL 62 (MULTI-FUNDED) $27,830.00 $27,830.00 NEW REFUSE DEPT. REAR LOAD TRUCK/ RPL 157 (MULTI-FUNDED) $297,182.00 $297,182.00 NEW REFUSE DEPT. REAR LOAD TRUCK/ RPL 154 (MULTI-FUNDED) $246,000.00 $246,000.00 NEW REFUSE DEPT. REAR LOAD TRUCK/ RPL 153 (MULTI-FUNDED) $241,970.00 $241,970.00 NEW WWTP TRUCK (EV)/ RPL 334 (MULTI-FUNDED) $17,820.00 $17,820.00 NEW FIRE VEHICLE/ RPL 112 (MULTI-FUNDED) $32,970.00 $32,970.00 NEW STREETS DEPT. ROLLER/ RPL 182 (MULTI-FUNDED) $56,300.00 $56,300.00 NEW STREETS DEPT ASPHALT PATCH TRUCK /RPL 135 (MULTI-FUNDED) $168,890.00 $168,890.00 823304 WATER TRENCH WKR/REPL 320 **823304 $5,500.00 $2,517.00 $2,983.00 824301 FIRE ENGINE PUMPER/REPL 161 **824301 $41,344.00 $41,344.00 $0.00 825300 BATTALION CHIEF PICKUP (NEW) **825300 $80,000.00 $80,000.00 $0.00 NEW FACILITY PICKUP TRUCK (EV)/ RPL 338 (MULTI-FUNDED) $17,310.00 $17,310.00 NEW COLLECTION SERVICE TRUCK $46,250.00 $0.00
825301 VACUUM TRUCK (REPL 174) **825301 $346,120.00 $346,120.00 $0.00 Total 0448 Fleet Reserve $2,001,151.00 $469,981.00 $329,788.00 $12,870.00 $1,110,362.00 $31,900.00 $0.00 0452 Aquatics Cap/Eq Repl Res Beginning Fund (estimated) balance available $193,887.00 $18,887.00 $13,887.00 $8,887.00 $8,887.00 Capital requests -$175,000.00 -$5,000.00 -$5,000.00 $0.00 $0.00 Estimated ending Fund balance available $18,887.00 $13,887.00 $8,887.00 $8,887.00 $8,887.00 0452 Aquatics Cap/Eq Repl Res 824617 PLUNGE WATER SLIDE REPAIR **824617 $185,000.00 $175,000.00 $5,000.00 $5,000.00 Total 0452 Aquatics Cap/Eq Repl Res $185,000.00 $0.00 $175,000.00 $5,000.00 $5,000.00 $0.00 $0.00 Total Funding Sources $462,751,351.57 $59,098,605.00 $35,660,246.10 $44,377,901.50 $129,633,039.97 $86,862,665.00 $47,577,449.00 Funding Source Project Number Request Title Project Total Historical FY2026 FY2027 FY2028 FY2029 FY2030 PAGE 11 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
Future Total
-$6,344,692.83
-$1,391,280.00
$1,391,280.00
-$6,344,692.83
$1,391,280.00 $1,391,280.00
$20,000.00
$20,000.00
$45,718.00
$11,947,892.00
$3,000.00
$10,750.00
$48,000.00
$425,000.00
$600,000.00
$100,000.00
$35,589.00
$36,499.00
$36,259.00
$40,526.00
$58,366.00
$31,959.00
$36,499.00
$200,000.00
$155,323.00
$58,366.00
$3,865.00
$46,625.00
$36,835.00
$150,000.00
$709,530.00
$949,000.00
$35,000.00
$821,364.00
$5,181,880.00
$15,523,000.00
$1,656,000.00
$183,000.00
$422,800.00
$200,000.00
$80,000.00
$49,500.00
$57,680.00
$684,793.83
$250,000.00
$16,000.00
$29,560.00
$18,800.00
$69,000.00
$75,000.00
$241,680.00
$16,000.00
$36,000.00
$270,000.00
$170,000.00
$170,000.00
$79,000.00
$125,000.00
$90,000.00
$300,000.00
$133,500.00
PAGE 12 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$1,391,280.00 $44,181,438.83
$187,033.00
$0.00
$187,033.00
$305,541.00
$46,495.00
$0.00 $352,036.00
$0.00
-$27,925,000.00
$27,925,000.00
$0.00
$162,000.00 $970,000.00
$2,400,000.00
$1,200,000.00
$100,000.00 $600,000.00
$300,000.00 $1,650,000.00
$283,000.00 $1,695,000.00
$100,000.00 $600,000.00
$120,000.00
$120,000.00
$849,000.00
$6,180,000.00 $36,900,000.00
$8,720,000.00
$20,800,000.00 $48,000,000.00
$290,000.00
$2,120,000.00
$27,925,000.00 $106,234,000.00
$1,561,180.00
-$638,000.00
$1,600,000.00
$2,523,180.00
$30,000.00
$1,000,000.00
$302,801.00
$1,135,617.00
$425,000.00 $3,187,500.00
$60,000.00 $410,968.00
$153,000.00 $612,000.00
$165,000.00
$496,721.00
$206,861.00
$95,925.00
$40,000.00
$674,540.00
$100,000.00
$20,000.00
$23,473.00
$131,207.00
$638,000.00 $8,632,613.00
Future Total
PAGE 13 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$8,782,307.00
$0.00
$1,400,000.00
$10,182,307.00
$750,000.00
$2,196,500.00
$0.00 $2,946,500.00
-$7,504,827.00
-$9,202,000.00
$1,200,000.00
$8,125,000.00
-$7,381,827.00
$8,125,000.00 $17,575,000.00
$1,356,500.00
$137,000.00
$99,000.00
$50,000.00
$111,200.00
$690,000.00
$730,000.00
$131,750.00
$205,341.00
$477,004.00
$414,000.00
$975,000.00 $4,875,000.00
$376,408.00
$1,794,277.00
$725,340.00
$974,660.00
$883,416.00
$859,170.00
$253,701.00
$1,071,160.00
$582,116.00
$352,481.00
$179,133.00
$1,036,344.00
$592,794.00
$515,647.00
$2,618,306.00
$102,000.00 $187,000.00
$160,000.00
$325,000.00
$685,000.00
$108,900.00
$9,202,000.00 $41,132,648.00
$0.00
$0.00
$0.00
$0.00
$568,912.00
Future Total
PAGE 14 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$357,000.00
$148,832.00
$303,807.00
$415,275.00
$0.00 $1,793,826.00
$0.00
$0.00
$0.00
$1,282,446.00
$69,400.00
$0.00 $1,351,846.00
$1,493,942.00
$0.00
$1,493,942.00
$203,911.00
$0.00 $203,911.00
-$4,606,825.00
-$1,000,000.00
$200,000.00
-$5,406,825.00
$1,000,000.00 $5,021,000.00
$1,788,858.00
$5,853,610.00
$95,925.00
$13,200.00
$600,000.00
$1,000,000.00 $13,372,593.00
-$26,386,424.00
-$800,000.00
$1,000,000.00
-$26,186,424.00
$2,374,546.00
$8,913,556.00
$800,000.00 $5,000,000.00
$3,355,000.00
$2,356,438.00
$1,487,269.00
$998,197.00
$706,620.00
$1,800,000.00
$1,215,228.00
$11,433,162.00
$120,000.00
$80,000.00
Future Total
PAGE 15 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$606,700.00
$1,661,100.00
$13,200.00
$100,000.00
$800,000.00 $42,221,016.00
$1,540,936.00
$0.00
$100,000.00
$1,640,936.00
$13,200.00
$0.00 $13,200.00
$586,105.00
$0.00
$100,000.00
$686,105.00
$13,200.00
$0.00 $13,200.00
-$11,515,406.00
$0.00
$500,000.00
-$11,015,406.00
$4,983,000.00
$2,500,000.00
$339,474.00
$2,532,975.00
$2,709,410.00
$1,877,200.00
$13,200.00
$24,000.00
$50,377.00
$100,000.00
$0.00 $15,129,636.00
-$34,734,646.00
-$7,658,448.00
$1,100,000.00
-$41,293,094.00
$1,451,044.00
$500,000.00 $3,240,000.00
$3,000,997.00
$210,433.00
$282,148.00 $6,275,140.00
$4,131,800.00
$13,200.00
$6,876,300.00 $26,878,000.00
$3,750,000.00
$1,850,194.00
$100,000.00
$7,658,448.00 $50,900,808.00
Future Total
PAGE 16 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
-$11,908,576.00
-$3,032,567.00
$1,000,000.00
-$13,941,143.00
$2,250,000.00 $9,000,000.00
$300,000.00 $1,800,000.00
$4,267,219.00
$240,883.00
$482,567.00 $8,352,866.00
$13,200.00
$1,433,209.00
$100,000.00
$3,032,567.00 $25,207,377.00
$1,516,683.00
$0.00
$200,000.00
$1,716,683.00
$13,200.00
$0.00 $13,200.00
-$54,980.00
$0.00
-$54,980.00
$50,000.00
$0.00 $50,000.00
-$56,752.00
$0.00
-$56,752.00
$16,386.00
$40,366.00
$0.00 $56,752.00
-$10,064,218.34
-$16,000.00
$0.00
$16,000.00
-$10,064,218.34
$15,993.20
$74,627.00
$442,418.00
$173,714.00
$224,896.00
$228,926.00
$442,418.00
$442,418.00
$442,418.00
$470,896.00
$75,000.00
$450,000.00
Future Total
PAGE 17 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$150,000.00
$85,000.00
$900,000.00
$370,080.00
$586,966.14
$101,000.00
$10,000.00
$160,000.00
$15,000.00
$16,000.00 $96,000.00
$149,000.00
$647,340.00
$223,504.00
$1,144,119.00
$16,000.00 $8,121,733.34
$2,388,500.00
$0.00
$400,000.00
$2,788,500.00
$460,000.00
$62,200.00
$62,200.00
$0.00 $584,400.00
-$11,949,324.20
-$318,681.00
$16,000.00
-$12,252,005.20
$5,945,000.00
$213,500.00 $4,068,700.00
$450,000.00
$7,500.00
$10,750.00
$16,003.20
$187,500.00
$1,312,650.00
$500,000.00
$100,000.00
$792,230.00
$75,000.00
$30,000.00
$425,473.00
$105,181.00 $487,718.00
$1,445,000.00
$463,852.00
$453,880.00
$373,400.00
$60,704.00
$157,682.00
$318,681.00 $17,363,042.20
-$13,461,626.00
Future Total
PAGE 18 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
-$4,187,538.00
$600,000.00
-$17,049,164.00
$400,000.00
$1,500,000.00 $6,000,000.00
$7,500.00
$10,750.00
$375,000.00
$62,525.00
$44,346.00
$40,546.00
$165,581.00
$400,000.00
$399,280.00
$246,188.00 $4,551,188.00
$101,000.00
$20,000.00
$15,000.00
$25,000.00
$32,000.00 $170,050.00
$60,000.00
$300,000.00
$1,040,000.00 $1,040,000.00
$250,000.00
$46,000.00
$40,250.00
$15,000.00
$764,500.00 $2,850,400.00
$127,500.00 $679,500.00
$35,000.00
$10,000.00
$209,800.00 $1,120,150.00
$1,157,600.00
$1,050,000.00
$40,000.00
$41,056.00
$15,000.00
$10,000.00
$148,750.00 $148,750.00
$15,000.00
$80,000.00
$42,200.00 $222,500.00
$40,000.00
$76,600.00 $408,200.00
$240,000.00
$13,038.00
$10,953.00
$40,000.00
$40,000.00
$64,855.00
$65,000.00
$27,142.00
$4,187,538.00 $22,963,160.00
$8,617,176.80
-$3,173,600.00
$5,000,000.00
$10,443,576.80
Future Total
PAGE 19 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$7,500.00
$10,750.00
$16,003.20
$375,000.00
$40,781.00
$64,329.00
$58,366.00
$58,366.00
$500,000.00
$1,400,000.00
$950,660.00
$5,177,994.00
$3,157,600.00 $9,774,600.00
$200,000.00
$20,000.00
$654,577.00
$25,727.00
$50,000.00
$16,000.00 $96,000.00
$15,647.00
$60,000.00
$140,000.00
$3,000,000.00
$1,500,000.00
$615,740.00
$7,595,846.00
$220,000.00
$3,194,504.00
$16,526,600.00
$1,019,585.00
$3,173,600.00 $53,368,575.20
$72,698.00
$0.00
$72,698.00
$250,000.00
$117,180.00
$0.00 $367,180.00
-$36,835.00
$0.00
$0.00
-$36,835.00
$36,835.00
$0.00 $36,835.00
-$38,147.00
$0.00
$0.00
-$38,147.00
$64,329.00
Future Total
PAGE 20 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$58,366.00
$41,086.00
$10,708.00
$17,205.00
$0.00 $191,694.00
-$534,713.00
-$152,081.00
-$686,794.00
$28,350.00
$52,150.00
$45,675.00
$32,791.00
$8,745.00
$65,160.00
$18,416.00
$19,080.00
$422,800.00
$17,500.00
$30,000.00
$310,000.00
$152,081.00 $729,120.00
$45,425.00
$152,081.00 $1,825,212.00
$0.00
$0.00
$0.00
$0.00
$36,835.00
$150,000.00
$34,491.00
$1,715,442.00
$0.00 $1,936,768.00
$16,912,937.00
-$46,250.00
$16,866,687.00
$12,870.00
$49,950.00
$23,949.00
$31,900.00
$41,846.00
$14,020.00
$17,280.00
$28,740.00
$27,830.00
$28,070.00
$17,840.00
$18,000.00
Future Total
PAGE 21 OF 22

CITY OF HANFORD
Capital Improvement Program Fiscal Years 2026-2030
$31,000.00
$32,370.00
$27,830.00
$297,182.00
$246,000.00
$241,970.00
$17,820.00
$32,970.00
$56,300.00
$168,890.00
$5,500.00
$41,344.00
$80,000.00
$17,310.00
$46,250.00 $46,250.00
$346,120.00
$46,250.00 $2,001,151.00
$8,887.00
$0.00
$8,887.00
$185,000.00
$0.00 $185,000.00
$59,541,445.00 $462,751,351.57
Future Total
PAGE 22 OF 22

5.B.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: STUDY SESSION

SUBJECT:

Presentation of the Council-Approved Goals for the Fiscal Years 2025 & 2026 and discussion regarding some of the measurable objectives for each of the five (5) approved goals.

RECOMMENDATION:

Recommendation: That the City Council receive the presentation on the established goals and provide initial direction on the measurable objectives in furtherance of the Council's goals.

BACKGROUND:

During the February 27, 2025, Goals and Objectives meeting, Council approved the following five (5) new goals:

Quality of Life Goal
The City of Hanford will be a leader in the coordination of resources and pursuit of new opportunities to enhance the health, safety, and infrastructure of our community and individual rights of all.

Fiscal Sustainability Goal
The City of Hanford will explore funding mechanisms to meet evolving community needs.

Outreach and Open Governance Goal
The community will be kept informed of current, future and emerging city matters through a well- aligned and multi-faceted system of public communications.

Customer Service Goal
All parties interacting with the City of Hanford at all levels shall experience professional, efficient, and effective customer service.

Employer of Choice Goal
The City of Hanford will strive to focus on recruitment and retention of the best and the brightest.

Goal Objectives
In small groups, the Council and Staff discussed each goal and identified the impact that each goal would have on the community; what success indicators would look like; a variety of objectives for each goal that would move the needle towards success; and potential resources needed to implement the chosen objectives.

Goal: Quality of Life
● Create more youth activities
● Invest in more recreation programs
● Having the public feel safe in all spaces at all hours ● Becoming more business-friendly and streamlining processes ● Encourage and implement fun things for residents and visitors to do ● Have more transparency in our efforts to decrease crime ● Explore more public safety pathways (i.e.) Junior Explorers for Fire & Police Departments ● Assess all parks’ safety. This includes considering lighting, cameras, crime stats, etc. ● Evaluate code enforcement efforts, becoming heavily proactive with commercial stakeholders and lightly reactive with residential stakeholders

Goal: Fiscal Sustainability
● Have more business-forward thinking regarding parks etc. ● Reevaluate Impact Fees (i.e.) have the development pay their share(s) ● Deliver on Measure H
● Budgetary review with informal updates
● CA Policy - Grade A
● Get reserves to 35%
● Grow ACO Fund to approx. 15% of Exp. (approx. $7 million) ● Cost recovery: maintain/meet 12% increase? The national average is 17%

Goal: Outreach and Open Governance
● Consolidate our social media
● Have a larger social media presence
● Highlight all of the good that we do
● Feature employees and Council
● Shine a light on City businesses
● More informational videos
● Expand the Communication Department, perhaps with interns? ● Have positive interactions between the Council, Staff, and the public ● Make the City the trusted source of information for the public ● Create a video that shows the public where/how to access City Council meetings ● Allow virtual public comments and interactions at Council meetings

Goal: Customer Service
● Provide customer service training for staff
● Clear, simple, and effective public education, including FAQs and resource links to increase public awareness of processes
● Update our webpages
● Toot our own horn!
● Look at customer response times
● Create a document that outlines for the public who to call within the City for issues

Goal: Employer of Choice
● Explore vocational training and partnering with schools etc. ● Provide internship opportunities
● Provide affordable housing incentives for potential employees ● Maintain a strong rapport on the Council
● Hire a social Media intern
● Implement Down Payment Assistance Program

● Explore business incentives for employees
● Explore Holiday closure
● More employee recognition at Council meetings
● Create a city-wide appreciation event
● Continue to explore Telework/Hybrid

During this study session, Staff will seek input from the Council and determine if there is a consensus to move forward with any of the recommended objectives or to substitute or add any Council-supported objectives.

FISCAL IMPACT:

There is no direct fiscal impact on this item. Direction from the City Council may have fiscal impacts on future budgets for delivery of objectives.

ATTACHMENTS:

1. 2025 Hanford Council Strategic Planning Follow-up Report

2. Hanford 2025 Strategic Planning Handouts

Post Office Box 561 Wilton, California 95693 916-261-7547 www.Solutions-MRG.com

City of Hanford City Council Strategic Planning workshop February 27th & 28th, 2025 Follow-up Report Prepared by: Marie Knight Municipal Resource Group, LLC

City of Hanford Page 2 Council Strategic Planning workshop I. BACKGROUND The City of Hanford engaged the Municipal Resources Group (MRG) for assistance with planning and facilitation of a Strategic Planning Workshop for the City Council and Executive staff. MRG Consultant Marie Knight, Owner of Knight Leadership Solutions, met with City Manager Mario Cifuentez on several occasions to plan the agenda for a half-day workshop with the City Council and a full-day workshop that included the City Council and the City’s Executive Team. In advance of the workshop, Ms. Knight also had a one-on-one interview with each of the City Council members during which she asked the following questions: Attachment A is a summary of the City Council’s interview responses. II. DAY ONE The following is a summary the 1st Day of the workshop, (Attachment B) where the consultant engaged the City Council in the following topics:
▪ Defining the Partnership: Council and Staff Roles and the Collaborative Process ▪ Leadership in the Partnership ▪ The C’s of a High Performing Partnership: ● Commitment to the Cause ● Clarity ● Connection ● Communication ● Collaboration What are our Personal Core Values? ● Mayor Martinez - Faith/Religion, Family, Honesty, Integrity, Loyalty ● Vice Mayor Paden - Creativity/Innovation, Faith/Religion, Family, Growth, Trust ● Council Member Howze - Balance, Fun, Growth, Integrity, Simplicity ● Council Member Kairis - Faith/Religion, Family, Honesty, Integrity, Loyalty ● Council Member Regan - Courage, Efficiency, Faith/Religion, Family, Volunteerism/Service ● City Manager Cifuentez - Commitment, Faith/Religion, Honesty, Integrity, Passion Why is High Road Leadership a challenge? ● One’s personal issues and life circumstances can make seeing other perspectives difficult. ● We are typically too zoomed in, which can make one less self-aware.

City of Hanford Page 3 Council Strategic Planning Workshop Final Report ● It is challenging if you are not value driven or honoring others’ core values. ● The division on a large scale throughout the country can trickle down to cities and become polarizing. What is important to the current City Council for the future of Hanford? ● Having our parks, roads, infrastructure promote public safety and operate as “The Billboard for the City” ● Growth in business development, which might require reevaluating fees, delays, and other deterrents. ● More vocational training and partnerships with schools where resources and facilities are shared. ● The completion of Hidden Valley Park. We may have to get creative with outsourcing the labor for it. ● Tackling the public’s perception of there being a lack of Public Safety due to Crime Tasks Force changes and homeless issues. ● More amenities and facilities for our Youth, Seniors, and Veterans. ● Providing better Animal Control services, including spay and neutering. This may require more available officers. Potentially need to look into the existence of active foster groups to partner with? ● Getting better at telling our story to the public and highlighting successes and projects. ● Have a study session to create the best benefits possible for our staff. This will help us attract quality employees and retain them. ● Downtown revitalization and encouraging business improvements by owners. Implementing a Civic Park? ● More sports practice fields. ● Additional large and engaging events, similar to Winter Wonderland! Maybe a summer event, and include public fireworks? ● Maximizing use and maintaining the facilities we DO have, prioritizing affordability for the public. ● Increase affordable housing. What should Communication between the City Council look like? ● Effective ● Respectful ● Staying on topic. Perhaps the Mayor and City’s Attorney can help keep us focused? ● Everyone has the opportunity to speak and be heard ● Honor the processes ● Hold questions for the end of presentations etc. ● Regulating emotions, tone, volume, and passion when it can be misconstrued as anger or disrespect.

City of Hanford Page 4 Council Strategic Planning Workshop Final Report ● Allow enough space and air for someone to finish their thoughts and/or comments before you jump in with yours. ● Not rude or mean! ● Take the high road with the public and each other. ● Acknowledge each other’s roles ● Clear understanding of the Brown Act and the critical importance of all of the City’s business - including conversations, taking place in the public forum with the exception of those limited items conducted in closed session. A-ha moments or Questions! - What did you hear, see, feel, think, question, or learn today that will help you be a productive member of the Partnership? ● Discussing personal values will help us find common ground. ● Working together respectfully will help us represent the public better. ● What does collaboration look like while not violating the Brown Act? ● Do we need a Police Blotter or something of that nature to keep the public informed? ● We want our City Council to reflect as a functional and cohesive relationship to the public, like one united front.

City of Hanford Page 5 Council Strategic Planning Workshop Final Report III. DAY TWO The following is a summary the 2nd Day of the workshop, (Attachment C) where the consultant engaged the City Council and the Executive Team in the following topics: ● Prouds and Sorries ● Know your Role – Council and Staff Roles in the Partnership ● Finding Mutual Purpose/Common Ground ● Department Reports: Future Challenges and Needs ● Current Goals and Objectives Updates ● Check the Sails – do the current 3- Year Goals need adjusting? ● Progress Indicators for the future ● Setting SMART Objectives ● What are the resources needed to move the needle? ● Next Steps What are our Prouds? These are our achievements/accomplishments from this past year that we are proud of *signifies multiple parties sharing the same sentiment(s): ● Improved internal and external communication in the Fire Department ● The Winter Wonderland event! * ● Getting ITS grant, through KCAG * ● We were awarded the Raise grant ● Four new directors have been appointed ● Improved graphics on social media ● Measure H passing * ● Improved morale ● A very professional staff ● Pension Obligation Bonds ● Improved transparency between Council and the community ● City Council members are proud to be attending meetings * ● Our Mayor takes pride in being a part of the voice for the community ● Our Fire Department takes good care of their equipment

City of Hanford Page 6 Council Strategic Planning Workshop Final Report ● Finance Department Standards of Excellence have been nationally recognized ● Funding achievements this year ● Pride in working for the City of Hanford ● Participation in ICSC What are our Sorries? These are our missed opportunities from this past year: ● The funding in Measure H could have been proposed for more versatile use and easier distribution ● Fire Department’s efforts in fire prevention have been slow moving (i.e.) Fire Prevention Mobile and other IT issues that provided some lessons learned ● We are playing catch up because of a past that was okay with the status quo ● Lacking a more diverse input and engagement in our government ● Things generally take so much time to complete * ● The public doesn’t reach out to us directly enough ● Took longer than expected to roll out the new city app ● Very long City Council meetings ● We don’t always do what we say and say what we mean ● Recruitment challenges, City-wide ● Naysayers in the community ● Parks need improvement and beautification ● Disappointed the DT Project didn’t go through What does the City Council need from Staff in order to be successful? ● Detailed and specific information and reports ● A dedication and attention to some of the seemingly smaller things, like beautification and maintenance of things the public generally notices ● Open communication and honesty with Council ● To help us learn staff’s roles and build relationships with each other What does the Staff need from the City Council in order to be successful? ● Your confidence and respect for our professional staff and the consultants we bring in ● An effort to be a part of the family. This means we each take ownership and protect/defend the family

City of Hanford Page 7 Council Strategic Planning Workshop Final Report ● A willingness to stay open and adapt ● Value new perspectives ● Everyone stay in their lanes ● Ask questions of staff in advance of the City Council meetings ● Be mindful of the tone and spirit of questions being asked of staff at Council meetings so as not to put staff on the spot or give the impression that the Council does not trust staff. ● Start with the City Manager when you have questions so he can ensure that the correct information is conveyed, and all of the Council receives the same information. Metaphorically, our Partnership should be a… ● Fly Wheel - moving forward, creating momentum that propels everything forward ● Party - filled with the people you want to see who are laughing, getting along, and enjoying each other ● Wave - ride the rip curl, take it all the way to shore, then celebrate and start again ● Blue Angels - everyone is in lockstep and moves together in a synchronized way ● Bank account - healthiest when there are more deposits than withdrawals and it’s built on mutual trust ● Trapeze Artist - always trusting you will be caught by the team’s net or your partner Challenges Ahead Each Department Director and the City Manager shared the issues/challenges/opportunities they see in the next several years facing their particular departments so the City Council could consider this information as they discussed potential goals and objectives for the next 12-24 months. These are outlined in Attachment C. Current 3-Year Goals & Potential New Objectives: #1 Quality of Life Goal: The City of Hanford will be a leader in the coordination of resources and pursuit of new opportunities to enhance the health, safety, and infrastructure of our community and individual rights of all. ● Create more youth activities ● Invest in more recreation programs ● Having the public feel safe in all spaces at all hours ● Becoming more business friendly and streamlining processes

City of Hanford Page 8 Council Strategic Planning Workshop Final Report ● Encourage and implement fun things for residents and visitors to do ● Have more transparency on our efforts to decrease crime ● Explore more public safety pathways (i.e.) Junior Explorers for Fire & Police Departments ● Assess all parks’ safety. This includes considering lighting, cameras, crime stats, etc. ● Evaluate code enforcement efforts, becoming heavily proactive with commercial stakeholders and lightly reactive with residential stakeholders #2 Fiscal Sustainability Goal: The City of Hanford will explore funding mechanisms to meet evolving community needs. ● Have more business-forward thinking regarding parks etc. ● Reevaluate Impact Fees (i.e.) have the development pay their share(s) ● Deliver on Measure H ● Budgetary review with informal updates ● CA Policy - Grade A ● Get reserves to 35% ● Grow ACO Fund to approx. 15% of Exp. (approx. $7 million) ● Cost recovery: maintain/meet 12% increase? The national average is 17% #3 Outreach and Open Governance Goal: The community will be kept informed of current, future and emerging city matters through a well-aligned and multi-faceted system of public communications. ● Consolidate our social media ● Have a larger social media presence ● Highlight all of the good that we do ● Feature employees and Council ● Shine a light on City businesses ● More informational videos ● Expand the Communication Department, perhaps with interns? ● Have positive interactions between the Council, Staff, and the public ● Make the City the trusted source of information for the public ● Create a video that shows the public where/how to access City Council meetings

City of Hanford Page 9 Council Strategic Planning Workshop Final Report ● Allow virtual public comments and interactions at Council meetings #4 Customer Service Goal: All parties interacting with the City of Hanford at all levels shall experience professional, efficient, and effective customer service. ● Provide customer service training for staff ● Clear, simple, and effective public education, including FAQs and resource links to increase public awareness of processes ● Update our webpages ● Toot our own horn! ● Look at customer response times ● Create a document that outlines for the public who to call within the City for issues #5 Employer of Choice Goal: The City of Hanford will strive to focus on recruitment and retention of the best and the brightest. ● Explore vocational training and partnering with schools etc. ● Provide internship opportunities ● Provide affordable housing incentives for potential employees ● Maintain a strong rapport on the Council ● Hire a social Media intern ● Implement Down Payment Assistance Program ● Explore business incentives for employees ● Explore Holiday closure ● More employee recognition at Council meetings ● Create a city-wide appreciation event ● Continue to explore Telework/Hybrid

City of Hanford Page 10 Council Strategic Planning Workshop Final Report IV. FINAL THOUGHTS In general, both the City Council and Staff felt the conversations throughout the day were very productive and helped to get everyone on the same page moving forward. There was recognition that as a group there is a great deal of common ground with respect to the aspirations for the community and the future of Hanford, as well as some of the fiscal constraints facing the City. There was a great deal of candor and open dialogue throughout the day which contributed to mutual respect and an encouraging outlook for the future of this partnership. Both the City Council and Staff were appreciative of the opportunity to be together in a forum like this and have time to discuss aspirations and operations and how to best work collaboratively for the mutual purpose of serving the Hanford community at the highest level. V. NEXT STEPS City Manager and Executive Team will: (A) Create a final list of objectives for each Goal that can be accomplished over the next 12-24 months. Each objective will have the following information: ○ Who will take the lead? ○ Timeline for Completion ○ Resources needed to complete the objective (B) Present proposed Goals and Objectives to the City Council at an upcoming meeting for final approval (C) Begin to work the plan! VI. REMEMBER When you know your WHY your WHAT becomes more effective and impactful! We thank you for engaging us to facilitate your path forward to continued success.

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1 City Council Strategic Planning WorkshopDay 2February 28, 2028Facilitated by: Marie Knight, Owner of Knight Leadership Solutions and MRG Affiliated Consultant. 1 Agenda
Morning Discussion•Prouds and Sorries•Know your Role •Mutual Purpose/Common Ground•Future Challenges and Needs•Current Goals/Updates Afternoon Discussion•Check the Sails – do the 3- Year Goals need adjusting? •Progress Indicators for the future•Setting SMART Objectives•What are the resources needed to move the needle? •Next Steps 4

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2 •Be Respectful•Leave Rank and Ego at the door•Be prepared to participate — everybody’s ideas are of equal worth•Share the Air•Two Ears – One Mouth, participate proportionally•Be open to being a teacher and a learner•Please limit use of phones/electronics until breaks•Blockers should bring solutions•There are no bad ideas, except those you keep to yourself•Be positive – everything is possible, no one likes grumpy people Rules for the day
5 Break the ice
Let’s Break The IcePair Up
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3 Prouds
WHAT HAS BEEN ACHIEVED IN THE PAST SIX MONTHS?NEED A RECORDER AND A REPORTER 7 Sorries - Missed Opportunities8

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4 Governance 101: Who Should Do What and Why?The Council should:Provide vision and strategic leadership about expectations and policies Determine the desired Ends/Results expected of the organization- the BIG picture – the IndicatorsEstablish, adhere to, and monitor the policies that guide the successful management and operation of the City. The Council should primarily focus on Ends: “what and why” of City’s management and operations 9 Governance 101: Who Should Do What and Why?The City Manager & staff should:Primarily focus on the Means: “who, how, when, & at what cost” of management & operations to achieve the vision and strategies of the City Council, and to meet the needs of the community. 11

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5 Commitment to Cause
12 You ARE Hanford
13 You are not just representing HanfordYou are not just working for HanfordYou ARE HanfordYou are the Brand, Image, Voice 13

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6 14
ALL should be Be FOR the Community
It should always be a Partnership
14 What does it look like to be FOR the Community?
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7 Giving Legs to Your Legacy Means…..

Planting Seeds For Trees You May Never Sit Under
16 Metaphorically describe what you want the Partnership between City Council and Staff to to look like in the coming year 19

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8 WE NEED EACH OTHERWhat do you need from each other to be successful in your role in the Partnership? 20 Clarity in Communication is Key in the Partnership
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9 “The single greatest problem in communication is the illusion it has taken place.“– George Bernard Shaw 22 22
Who What Where When Why How
TIMELY

OPEN AND TRANSPARENT

RESPECTFUL

GOOD INTENT

BRAVE SPACE
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10 Council -Staff Relationship and Communication
What should it look like? What shouldn’t it look like
24 Who do you go to? City Mgr/Exec Team: Policy mattersComplaintsLegal mattersAgenda item questionsStaff related constructive feedbackDept. Operations – the WhyRequests City Staff:General public information- without questioning the why But what about…….?
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11 “I know you think you understand what you thought I said but I’m not sure you realize that what you heard is not what I meant.“– Allen Greenspan 26 The Voice: Who is the Voice of the City? It all dependsMayor: Social/Community, Relating actions of the COUNCIL BODY Brian Voice of the City for community outreach, social media, press releases and through participation in several joint committeesCity Manager – Voice of the City for all operational matters and the conveyance of official City actions. 27

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12 The Voice
How do you find your voice? What Voice are you listening to? Words Matter 28 Look Back and Look AheadStaff to provide an update of completed objectives, and discuss issues/challenges/opportunities facing their Department in the future 29

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13 Financial Security2/28/2024COUNCIL GOAL SETTING
30 Today’s Objective1)Council Budget Policies-Balanced Budget-Emergency Reserves2)Understanding the Funding Wall3)Challenges4)Preview to next year’s budget 31

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14 Budget Policies – Resolution 20-29-R, 22-20-R• SECTION 1. Require that the City Manager present to the City Council a balanced budget proposal with each budget cycle defined as:A balanced budget will be defined as total General Fund revenues and transfers-in being equal to or more than total General Fund expenditures and transfers-out less one-time capital expenditures and/or transfers out if supported by available fund balance.• SECTION 2. Unless authorized by City Council, the budget shall maintain a minimum of 35% of General Fund revenues as reserve for unforeseen fiscal emergencies.• SECTION 3. At times, after careful deliberation, the Council may set-aside either of these policies and shall state why the policy is being set-aside. 32 Fund Wall – capital fundsThe Fund Wall:120 FUNDS20 Fund GroupsHighlight:Resources decreasingMany needs on horizon even with Measure H FUND BALANCE AVAILABLEOrg 2020 Actual 2021 Actual 2022 Actual 2023 Actual as of 03/14/230004ACCUM CAPITAL OUTLAY FUND(3,254,021.94)(3,122,991.08)(2,107,008.21)(2,400,362.11)0023SPECIAL AVIATION FUND(164,930.92)(157,560.38)(574.53) (574.53)0025CENTRL PKG & IMPRV FUND(74,175.59)(80,414.36)(163,619.93)(165,619.93)0044GAS TAX - 2103 FUND120,445.110.00(1,070,686.94)(1,070,686.94)0045GAS TAX - RMRA FUND(600,027.10)(1,864,971.81)(1,059,329.91)(1,068,282.68)0050T.D.A. - TRANSP FUND(481,222.12)(503,542.38)(19,078.22)(364,104.50)0052REGIONAL STP EXCH FUND(1,104,603.55)(1,467,839.71)(1,780,326.00)(1,780,326.00)0055CMAQ FUND (1,501,219.38)(1,695,399.63)111,592.5964,627.8401609TH AVE SEWER BENEFIT AD(1,412,409.43)(105,204.36)(189,745.33)(189,745.33)016112TH AVE SEWER BENEFIT AD0.00(1,525,870.99)(1,485,003.44)(1,485,003.44)0180PARKS FAC IMPACT FEE FUND(4,198,293.98)(4,290,089.29)(5,127,253.61)(5,149,342.14)0181TRANSP FACILITY IMP FEE FUND(1,635,767.98)(2,537,562.77)(5,886,402.31)(5,886,402.31)0182FIRE PROTECTION IMP FEE FUND(249,954.33)(336,504.37)(535,665.86)(535,665.86)0183POLICE PROTECTION IMP FEE FUND(333,333.71)(39,410.54)(108,169.51)(110,608.84)0184STORM DRAIN IMP FEE FUND(1,162,028.27)(634,357.74)(506,271.25)(620,359.19)0185WATER SYSTEM IMPACT FEE FUND(3,804,041.27)(2,692,552.59)(1,822,805.87)(3,464,864.94)0186WASTEWATER SYS IMP FEE FUND(4,845,722.23)(1,953,610.44)(2,782,027.59)(2,782,027.59)0187REFUSE/RECYCLE IMP FEE FUND(28,917.21)(66,576.32)(146,379.17)(146,379.17)0300AIRPORT OPERATIONS FUND(7,036,427.14)(6,688,565.79)(6,225,621.80)(6,228,458.74)0301AIRPORT CAPITAL FUND 0.005,981.03(228.87) (228.87)0307REFUSE CAPITAL & RESRV FUND(745,540.22)(734,294.85)(1,127,336.34)(1,188,791.28)0358STORM DRAINAGE OPER FUND(22,292,391.63)(23,372,543.55)(22,792,716.97)(22,792,716.97)0359STORM DRAINAGE CAP FUND0.00258,331.061,821.98 (6,921.10)0362WASTEWATER CAP & RESV FUND(6,497,834.06)(2,524,379.86)(2,283,754.20)(2,301,254.20)0391WATER CAPITAL & RESV FUND(5,175,351.71)(8,743,019.83)(10,633,292.65)(12,153,748.64)0417BUILDING (CITY) OPER FUND(1,129,232.16)(1,063,710.85)(1,222,492.21)(1,231,092.21)0418BLDG (OTHER) OPER FUND(153,535.13)(155,348.46)(151,617.22)(151,617.22)0451POLICE CAP/EQUIP REP RES FUND(26,505.05)(26,839.36)(26,201.79)(26,201.79)0452AQUATICS CAP/EQ RR FUND(205,365.27)(207,751.30)(202,748.32)(202,748.32) Fund balances available are examples for discussion4 fund groups:General Enterprise Special RevenueInternal Service 33

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15 Understanding of Risk and challenges
-Legal challenges ongoing, make financial impacts (reserve went down, but has headed towards recovery)-Must align financial implications of HR & Risk decisions-Must identify and mitigate key business risks related to personnel-Pursue holistic risk oversight-Work towards efficient data sharing-Work proactively towards cohesion of people-related risks and the financial impact they can have on the organization. 2022 -à 2023
34 What to Remember?1) Budget and Reserve Policies2) Fund groups3) Risk Management Issues4) Constrained resources 35

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16 UTILITIES AND ENGINEERINGAccomplishments and Objectives 36 37

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17 Administration and EngineeringAccomplishments•Completion of 6-subdivisions (567 home units)•Completion of 6-Multi-Family projects•16-permits for Commercial Development Projects•Inspection Services for CIP , Private Development Projects•Master Plan Update - Underway•Development Impact Fees Update •Award of Badger Water Meter Replacement•On-Call A&E Contracts•Project management of multiple CIP’s•Wells 51&52 •Youth Athletic Complex Concession/Restroom Bldg•Downtown Traffic and Pedestrian Project•Coordinating E Lacey with HSR, TOD Planning Grant•Encroachment Permits: 2024 = 603 , 2025= 96Challenges•Project Workload – Staffing •Technology - GIS System, Digitized Engineering Documents•Outdated Standards, Outdated Impact Fees and Studies, Development Standards/Policies•MS438 Water:Accomplishments•Maintained a network of over 225 miles of water mains, 12 water supply wells, 18,952 water services, and 3.5 million gallons of water storage•Prepared and distributed annual Consumer Confidence Report - •On-time submittals of all Regulatory Compliance Reports•Weekly security inspections of critical infrastructure•Systematic flushing of water mains•Provide24/7 on –call field customer serviceChallenges•Infrastructure Needs! (Wells, and Tanks)•Increasing Regulatory Compliance Reports•Aging Infrastructure•Utility Locating•Staff turnover Storm Drain:Accomplishments•Clean 137-inverted siphons annually•Clean 1,040 drain inlets annually•Clean and vacuum all storm drain pump stations 2X per year•Weekly upkeep of all drainage basins Challenges•Increased Storm Event Intensities•MS4 Permit Requirements•Aging Infrastructure – Maintenance and/or replacement in arrears Utilities
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18 Utilities – WastewaterAccomplishments•Maintained the sanitary sewer collection system, including jetting 45.3 miles of sewer mains and 23 lift stations, without experiencing any major sanitary sewer overflows (SSO).•Maintained an aggressive preventative maintenance program.•Installed a total of (4) Vaughn Chopper pumps at Lift Station #55 and Lift Station #67, the most problematic lift stations in the system.•Assisted the storm department when needed during the 2024 storm events.Challenges•WWTF – Aging infrastructure•Growing Operational and Maintenance Costs•Aging Infrastructure•Added Infrastructure•Vendor Monopolization - Chlorine•Aging Lift Station Infrastructure 40 Objectives•Fill Vacant Positions•CIP Project Delivery •Development Impact Fees•Water Rate Fee Study•WTTF Expansion•Measure H Projects•MS4•Water Meters•GIS Implementation•Development Standards & Policies41

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19 CHALLENGES
•Project Workload •Staff Levels VS Project Delivery•Attracting and Hiring the Right Staff 42 Public Works
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20 Streets DivisionAccomplishments•56,191 Square feet of deep patching•4,125 Linear feet of sidewalk repaired•414 City signs replaced, repaired or installed•420 Lanes miles and 5,350 gallons of paint applied•361 Traffic signal calls and 73 signal inspections•Took over center median maintenance from ParksChallenges•Declining PCI•Cost recovery when an accident occurs•Continuing education and training for staff•Aging equipment•Inexperienced staff 44 Building MaintenanceAccomplishments•Assisted in the repair of the Civic flooring, ceiling, and window shade project•Replaced Extractor at Station 1•Maintained the City Carousel at Civic Park•Established a work order system to better track requests and employee time Challenges•Replacement of outdated air conditioners•State mandates on refrigerant make sourcing new replacements demanding and time-consuming•Maintaining older buildings with limited funds for extensive repairs 45

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21 Fleet ServicesAccomplishments•Installed a new DEF system for better accounting of product•Purchased a hydraulic hose machine to perform repairs in-house, saving downtime and cost•Purchased smog testing equipment to meet State mandates and perform work in-house•Removed dangerous and outdated equipment lift and replaced with a portable lift.

Challenges•6 working stalls in the current shop for 7 mechanics•Volume of repairs has increased with an aging fleet•Aging fleet equipment•State mandates for smoke testing•Air board requirements 46 Refuse OperationsAccomplishments•Launched State funded mattress recycling program•Administered annual Spring clean up event•Conducted annual Christmas tree removal program•Met all State recycling requirements•Established commercial front load routes, increasing efficiency•Removed 30,119 tons of trash, 5,317 tons of recycling and 10,196 tons of green waste Challenges•Aging equipment•Air Board regulations•Staffing•Increase tipping fees 47

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22 Parks & Community Services Department
48 Parks & Community Services DepartmentParks Division
NeighborhoodParks
CommunityParks
SportsParks
•Maintain 217 total acres•15 City-owned parks•137 acres of parks•80 acres of sports complexes•Manage 43 LADs and one CFD UniqueDwell TimePark VisitsVisitorsin MinutesCivic Park 357,600165,90084Freedom Park 147,60046,000 64Hidden Valley Park132,30052,000 64Centennial Park 88,00032,500 84Lacey Park 48,00013,300 73EFJ 17,3004,500 47Coe Park 14,5005,500 77Parks Total 805,300319,70070.1 Ave.SB Complex 192,26029,400 77YAC 150,50023,900 74Soc Com 144,90029,400 79Sports Complexes Total487,66082,70086.7 Ave.Longfield Center 38,4007,100 93Plunge/Skate Park7,3001,000 67Other Total 45,7008,10080.0 Ave.

TOTAL 1,338,660410,50070 Ave.

Placer.ai Annual Visit Data
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23 Hanford$39.29
Hanford3.05Source: National Recreation & Parks Association 2024 Agency Performance Review50 Recreation Facilities Facility Reservations Longfield Center Skate Park The Plunge Coe Park Building Civic Auditorium
Veteran’s Building
Picnic Arbors
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24 Special Events
52 Camps & Classes
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25 Community DevelopmentChallenges, Opportunities and Achievements 54 Community Development Department•Building: Performs plan reviews, issues building permits, and performs field inspections on all construction projects located within the city limits•Planning: Reviews development applications, ensures compliance with local and State regulations (HMC, General Plan, etc.), and reviews projects for environmental compliance. •Code Compliance: Ensures compliance with all applicable requirements of the Hanford Municipal Code and other state and federal laws and codes•Housing: Manages and administers state and federal housing programs, including first-time homebuyer programs and initiatives funded through CDBG, HOME, and CalHome. Oversees housing projects to support affordable housing development and community revitalization efforts. 55

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26 Challenges•Developer demands vs. available staffing/resources•Implementation of State and Federal requirements (Housing regulations, environmental regulations, etc.)•Coordination of duties and responsibilities between Community Development and other departments (Fire, Public Works, Engineering)•Managing several large projects simultaneously •Changes in “how things are done” 56 Opportunities•Finding efficiencies by streamlining and simplifying internal processes (Community Development and between departments)•How do we speed up site plan review? •How do we simplify inspections? •How do we streamline the environmental review process? 57

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27 Achievements•Development Resource Center (DRC) implementation•Updated permitting system – digital system •Improved inspection speeds by assuming residential fire inspections into the Building Department•Several successful grant applications•Improve availability of inspectors during “construction hours” 58 Fire Department Goals and Objectives
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28 •Total Calls for EMERGENCY Service: 6532•Total Fires: 300 •Total Fire Loss: $1.556 Million •Total Fire Save $10.720 Million •Property Save 86%•Total EMS Call for Service: 3632 STATS 2024
60 The established goals of the City Council from 2023: Quality of Life: Improved Fire Suppression capabilities, Increased frequency of inspectionsFiscal Sustainability: Realigned communications contract /Restructured feesOutreach and Open Governance: Increased Outreach in all areas to publicCustomer Service Decreased response times, Improved Data collection and enacted True AVLEmployer of Choice: Improved Wellness and Fitness programs , pay scales realigned to region HFD goals for 2025/2026 4 Key areas from HFD Guiding Documents Improve Community Risk Reduction Program Improve Fire Suppression Program Improve Training Program Improve Firefighter Retention Accomplishments 2023/2024
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29 •Increasing Fire Prevention staff •Fire Training Facility and Classroom completion.•Creating Internal Training Cadres•CERT Team expansion•Explorers and youth program growth •Development of the Internship Program •Establishing new programs to replace Volunteer Firefighter)•Expansion of Master Mutual Aid Involvement•Single Unit Resource Expansion •TWO additional FTE’s Offsetting Overtime expenditures Opportunities 2025/2026
62 •60% of employees in 36 months will be new in position or new to department. •No current location to train employees in Hands-on skills essential to the Job.•12% increase in year-to-year call volume with no additional staff. Historically 3-5 % increase. •Years of deferred maintenance have made Capital Improvements costly•No proper onsite locations for personnel to maintain Personal Fitness •No depth in Command -Fire Chief Still holds operational duty responsibility.•No answering Safety Officer available other than Fire Chief- Required on ALL Working Fires. •Current stations too small for expansion of personnel slated to be hired Challenges 2025/2026
63

3/28/25
30 Hanford Police DepartmentChallenges, Opportunities and Achievements 64 Review of Identified Needs(2023)/ Achievements•Hiring qualified candidates has been difficult (dispatch & officers) * Streamlined hiring process (Backgrounds, Psych, Lt. oversight, communication) * Hiring more laterals (Incentives, Referrals) * Recruitment (Recruitment team, marketing, social media, outreach) •Incentives needed to be competitive in hiring * Incentives for Laterals (applicant & referring) * 40 hrs vacation, start at step 3, one month salary for signing bonus, referring employee gets $1500 * Agency reputation/Workplace Morale•Increased calls for service * Calls going up 2,000 per year * New Online reporting system- reduced officer response by 10% on average •Increased issues encountering firearms * SCU created in 2023 to focus on gangs/narcotics * Increased proactive street enforcement/presence * 21 guns in 2023/ 25 guns in 2024•Need for new Public Safety Building * Passing of Measure H65

3/28/25
31 Previous Council GoalsQuality of Life Goal: Enhance the health, safety, and individual rights Filled vacant positions Online reporting My Hanford App Working with Mobile Crisis Response Team SCU working on violent crime suppressionFiscal Sustainability Goal: Explore funding mechanisms Obtained multiple grants (OES, ABC, CHP DUI, JAG, Tobacco) Reduced Expenditures (uniformed security, comfort dogs, selling/trading equip.) Outreach and Open Governance Goal: Keep community informed Enhanced social media presence Press Releases/ Announcements/ Bulletins Timely updates on My Hanford AppCustomer Service Goal: Provide professional, efficient, effective customer service Ongoing- standard expectation Citizen Complaints are minimalEmployer of Choice Goal: Focus on recruitment and retention Hiring Incentives Workplace Morale & Reputation Over-hiring cadets to prepare for July 1 66 Challenges Staffing- Recruitment and Retention Issues Budget- Equipment replacement (Vehicles, Rifles, Etc.) CIP Projects are needed (Drone program, TruNarc, In-Car Cameras, Finish Flock) Facilities- Continue to use outdated facilities, lack of spaceWorkload- Rise in Calls for Service, Increase in crime (persons/property)Injuries/Administrative Leave- (Currently 9)Public Expectations- Total approval is impossible, we must focus on what is best for the majority 67

3/28/25
32 Plan moving forwardStaffing- Continue recruitment team efforts(academies & schools, job fairs, online, public events), advertising in PORAC, Explore additional retention pay (15/20 yrs), improved morale, updated equipment, additional trainingBudget- Continue to pursue grants, collect replacement reserves on expensive items, cut costs where possible (overtime, vehicle upfitting) Facilities- Measure HWorkload- Encourage online reporting where appropriate, Measure H: Increased officer staffing allows for proactivity/crime prevention & Increased CSO staffing to handle non-sworn dutiesInjuries/Administrative Leave- Work with City admin to create a comprehensive plan to expedite back to work status, Explore possibility of Reserve Officer Program for backfillingPublic Expectations- Additional communication focusing on clarity and accountability68 MCTFFocus City Resources in the CitySupervision/ManagementLiability/PoliciesDeployment/AvailabilityMission-Direct Enforcement vs. SurveillanceResource for PatrolOfficer SafetyCase Investigations - Turnover/AssistFiscal Responsibility69

3/28/25
33 AdministrationChallenges, Opportunities and Achievements 70 Administration•Human Resources•Risk Management•City Clerk•Community Relations•City Manager71

3/28/25
34 Achievements•Filled 4 Director Positions•Police, Fire, Public Works, Utilities & Engineering•Longevity Pay•Hiring Incentives (20 signing bonuses since 2023)•Updated Telecommuting Policy (Feb 2024)•Updated Catastrophic Leave Donation Policy (Oct 2023)•Alternative Work Schedule implemented (Sept 2023)•Recent addition of the Administrative Assistant Position•SB553 Compliance (Workplace Violence)•11 in-person trainings•Alice Trainings72 Challenges•AB2561 requiring Public Hearings to discuss vacancies, recruiting and retention efforts and invite bargaining units to present at the hearing.•Limited General Fund dollars to increase training.•Council Discourse and Perceived lack of trust of staff.•Managing several large projects simultaneously •Resistance to move beyond “That’s how we’ve always done it”•Existing Memorandums of Understanding (MOU’s) 73

3/28/25
35 Achievements•Filled 4 Director Positions•Police, Fire, Public Works, Utilities & Engineering•Longevity Pay•Hiring Incentives (20 signing bonuses since 2023)•Updated Telecommuting Policy (Feb 2024)•Updated Catastrophic Leave Donation Policy (Oct 2023)•Alternative Work Schedule implemented (Sept 2023)•Recent addition of the Administrative Assistant Position•SB553 Compliance (Workplace Violence)•11 in-person trainings•Alice Trainings74 75 75

3/28/25
36 76
Purpose of Purpose of our Goals

KEEP OUR EYES ON THE HORIZON

ENSURE WE ARE DOING THE RIGHT THINGS FOR THE RIGHT REASON AT THE RIGHT TIME

COMMUNICATE TO THE COMMUNITY THAT WE ARE FOR THEM
76 Council’s Goals for the Community and Organization Need to be somewhat fluid and ongoing They still must be relevant, realistic and achievable
They are more general so they can apply to the long-term, yet are outcome based The Devil is in the details– the objectives are where the staff drill down to means and methods 77

3/28/25
37 Goals Focus on Mutual Purpose not Singular Need
78 Goals and ObjectivesGoals: Council Vision and Priorities - The Ends Objectives: Staff Means and Methods to achieve the Goals 79

3/28/25
38 Building vs CreatingMaintaining vs Growing
80 10%
90%New Initiatives
The 10% will always depend on the current staff capacity to do more The 90/10 Rule
81

3/28/25
39 What are the factors that effect the 10%

DOES IT RELATE TO CURRENT GOALS AND OBJECTIVES

STAFF CAPACITY

CURRENT RESOURCES

SOMETHING ELSE MIGHT HAVE TO GIVE

IMPACT VS EFFORT
82 What is the Goal?
ImproveMaintainEnhanceDecrease
CreateEliminateAdvanceEncourage
BuildFocusIncrease
83

3/28/25
40 Current 3-year Goals:Quality of Life Goal: The City of Hanford will be a leader in the coordination of resources and pursuit of new opportunities to enhance the health, safety, and individual rights of all.Fiscal Sustainability Goal: The City of Hanford will explore funding mechanisms to meet evolving community needs.Outreach and Open Governance Goal: The community will be kept informed of current, future and emerging city matters through a well-aligned and multi-faceted system of public communications. Customer Service Goal: All parties interacting with the City of Hanford at all levels shall experience professional, efficient, and effective customer service.Employer of Choice Goal: The City of Hanford will strive to focus on recruitment and retention of the best and the brightest. 84 84 Are there any goals that you feel have been completed? 85

3/28/25
41 Are the current goals still relevant? Are there any changes needed? 86 Is there anything new or missing?
87

3/28/25
42 How will you know you have succeeded? What are the success indicators for each Goal? 88 Time to Move the Needle
89

3/28/25
43 When you know your WHY your WHAT is different
90 91

3/28/25
44 What Makes an Objective Great? It needs to be SMART
Peter Drucker in 1954
92 A formula for progress: Who is going to do What and Why?Move the Needle•Improve•Increase•Decrease•Maintain An Outcome•Attitude•Understanding•Knowledge•Access•Attendance•Behavior Change•Opportunity•Conditions•Service•Experience 93

3/28/25
45 The Goal is the WOWObjectives are the HOW
94 Objectives•Now•Soon•LaterWho-What-When
95

3/28/25
46 What resources do we need?
96 For Each Goal:

Objectives:

Who will take the lead?
What Resources will be needed?
What is the timeline for completion?
97

3/28/25
47 Next Steps
98 City Manager and Executive Team will refine the objectives Compile the final 6-18 month Objectives Grid
Present to the City Council at an upcoming meeting
Work the plan!
99

3/28/25
48 100
Questions, Comments & Observations
101

13.B.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Approval of the Minutes of the February 18, 2025, Meeting

RECOMMENDATION:

Recommendation: Approve the Minutes from the Febraury 18, 2025, meeting.

BACKGROUND:

FISCAL IMPACT:

ATTACHMENTS:

1. February 18, 2025 Meeting Minutes

13.C.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Approval of the Minutes of the March 4, 2025, Meeting

RECOMMENDATION:

Recommendation: Approve the March 4, 2025, Meeting Minutes.

BACKGROUND:

FISCAL IMPACT:

ATTACHMENTS:

1. March 4, 2025 Meeting Minutes

13.D.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Approval of the Minutes of the April 1, 2025, Meeting

RECOMMENDATION:

Recommendation: Approve the April 1, Meeting Minutes.

BACKGROUND:

FISCAL IMPACT:

ATTACHMENTS:

1. April 1, 2025 Meeting Minutes

13.E.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Adoption of Resolution 25-13-R, amending the Handbook of Rules and Procedures to include various amendments as recommended by Council.

RECOMMENDATION:

Recommendation: That the City Council, by motion, Adopt Resolution 25-13-R, amending the Handbook of Rules and Procedures to include various amendments as recommended by Council.

BACKGROUND:

Historically, past City Councils have adopted various policies and rules pertaining to City Council meetings, decorum, appointments to Commissions, and several other subjects. These policies were memorialized in a varied manner as resolutions, ordinances, and regular documents, all of which had been officially approved at Council meetings.

On June 21, 2016, the Hanford City Council formally adopted the Handbook of Rules and Procedures, in order to create one (1) single document for all rules and procedures and to eliminate the multiple references to other regulations. Since the initial adoption, there have been several amendments to the Handbook, which have included, but are not limited to, changes to the length of the Public Comment period.

During the 2025 Council goal-setting meetings, several matters were discussed that are governed by the Handbook. Accordingly, staff felt that it was the ideal time to review the full document with the current Council and get direction on any potential amendments.

On April 1, 2025, Council received an overview of the Handbook, which included a few staff-level amendments, and provided extensive directions on additional amendments that Council wanted to see added, deleted or modified. All the changes are incorporated into the redline and final versions of the handbook that are a part of this agenda item.

Some of the major changes are as follows:
• Clarification of the timeframe for the selection of Mayor and Vice-Mayor and the procedure for selecting the officers
• Clarification on recusals and the process for Council members to do so. • Clarification on the Public Comment portion and the ability of Council to extend or shorten the time limit.

• Amendments to the "Components of the Meeting" to reflect current practice • Addition of a time period for council members to request special recognitions FISCAL IMPACT:

There is no fiscal impact as a result of the amendments to the Handbook.

ATTACHMENTS:

1. Handbook Resolution 25-13-R

2. Handbook of Rules and Procedures - 2025 Final

3. Handbook of Rules and Procedures - 2025 Redline Draft

RESOLUTION 25-13-R

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD AMENDING

THE HANDBOOK OF RULES AND PROCEDURES OF THE CITY COUNCIL OF THE

CITY OF HANFORD
WHEREAS, the policies, rules and procedures set forth in the attached Handbook are useful to the City Council, Commissions, Staff, and the General Public by eliminating multiple references; and
WHEREAS, pursuant to Government Code Section 36813, the Council may establish rules for the conduct of its proceedings; and
WHEREAS, this Handbook may be amended by resolution to modify or establish other policies relative to the City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hanford does hereby approve the attached amended Handbook of Rules and Procedures.

PASSED, ADOPTED AND APPROVED this day of , 2025 by
the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

LOU MARTINEZ
MAYOR of the City of Hanford
Attest:

NATALIE CORRAL

CITY CLERK

STATE OF CALIFORNIA)
COUNTY OF KINGS ) ss

CITY OF HANFORD )
I, Natalie Corral, City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the day of , 2025.

Date:

City Clerk

HANDBOOK OF

RULES AND

PROCEDURES

HANFORD CITY

COUNCIL

PREFACE
As provided by California Government Code Section 36813, the City Council of the City of Hanford established the Handbook of Rules and Procedures contained therein. The Handbook shall be in effect upon adoption by the City Council and shall remain in effect until such time as it is amended or new rules are adopted in the manner provided herein.

In addition to the Handbook of Rules and Procedures, the City Council has included in this document other information which may be useful to the City Council, Commissions, administrative staff, and the general public. This document is to be known as “The Handbook of Rules and Procedures of the City Council of the City of Hanford.”
Adopted: June 21, 2016
Resolution: 16-31-R
Amended: June 6, 2017
Resolution: 17-34-R
Amended: August 15, 2017
Resolution: 17-44-R
Amended: July 7, 2020
Resolution: 20-14-R
Amended: November 7, 2023
Resolution: 23-46-R
Amended: April 15, 2025
Resolution: 25-13-R

TABLE OF CONTENTS
CHAPTER 1 – GENERAL POWERS AND DUTIES
A. The City of Hanford................................................................................1 B. Council Elections ...................................................................................1 C. Vacancies ..............................................................................................2 D. Mayor/Vice Mayor Selection..................................................................2 E. Mayor as Presiding Officer and Duties Thereto.....................................2 F. Vice Mayor .............................................................................................2 G. Compensation .......................................................................................3 H. City Manager .........................................................................................3 I. City Clerk.................................................................................................3 J. City Attorney............................................................................................4 K. Triangle of Policy, Process & Product ....................................................5 L. Municipal Code ......................................................................................5 M. Interference in Staff Functions ..............................................................5 CHAPTER 2 – CITY COUNCIL MEETINGS
A. Rules of Order .......................................................................................6 B. Regular Meetings...................................................................................6 C. Special Meetings ...................................................................................6 D. Study Sessions......................................................................................6 E. Closed Sessions ....................................................................................7 F. Emergency Meetings .............................................................................8 G. Agenda ..................................................................................................8 H. Call to Order ..........................................................................................8 I. Quorum ...................................................................................................8 J. Lack of Quorum......................................................................................8 K. Rules of Discussion ...............................................................................9

1. Motions..............................................................................................9

2. Voting ................................................................................................9

3. Abstention/Recuse: Conflict of Interest .............................................9

4. Tie Votes .........................................................................................10 L. Recognition to Speak, Council Member..............................................10

1. Interruptions ....................................................................................10

2. Public Hearings ...............................................................................10 M. Council Members’ Obligation After Absence.......................................10 N. Adjournment of Meeting ......................................................................10 O. Recess ................................................................................................11 P. Agenda Items of Order ........................................................................11 Q. Audio Recordings ................................................................................11 R. Video Recordings ................................................................................11 S. Agenda Format for Meetings ...............................................................11 T. Components of Meeting.......................................................................12

1. Public Comments ...........................................................................12

2. Staff Communications ....................................................................12

3. Consent Calendar ..........................................................................12

4. Public Hearings ..............................................................................12

5. General Business ...........................................................................13

6. Council Reports/Comments ...........................................................13 U. Ordinances ..........................................................................................13 V. Resolutions ..........................................................................................14 W. Recognitions/Proclamations ...............................................................14 X. Minutes ................................................................................................14 Y. Appeals................................................................................................14 CHAPTER 3 - DECORUM

A. Enforcement of Decorum.....................................................................15 B. Conduct in the City Council Chambers................................................15

1. Council Chambers Defined ............................................................15

2. Council Dais ...................................................................................15

3. Rules of Decorum for the Public.....................................................15

4. Rules of Conduct and Safety..........................................................16

5. Removal from the Council Chambers ............................................16 C. Courtesy ..............................................................................................16

1. Council Members ...........................................................................16

2. Public Speakers .............................................................................16 D. Disciplining a Disruptive Member ........................................................17 E. Noise in the Lobby ...............................................................................18 F. Distribution of Literature and Other Materials
in City Council Chambers ....................................................................18 CHAPTER 4 – PROCLAMATIONS, CERTIFICATES, AND OTHER

ACCOLADES
A. Purpose ...............................................................................................19 B. Guidelines............................................................................................19 C. Policy ...................................................................................................19 CHAPTER 5 – ADMINISTRATIVE RULES
A. Rules and Procedures Administration .................................................21

1. Review of City Council Rules and Procedures...............................21

2. Adherence to Rules and Procedures .............................................21

3. City Attorney as Rules and Procedures Advisor ............................21 B. Conflict with City Municipal Code, Administration Policies, State or Federal Law ...........................................................................21

1 CHAPTER 1

GENERAL INFORMATION, POWERS AND DUTIES
A. THE CITY OF HANFORD
The City of Hanford has a City Council/City Manager form of government.

Under this form of government, the elected City Council sets the policies for the operation of the Hanford City Government. The Council is responsible to the citizens for:
•Establishing community-wide goals that address short- and long-range needs.
•Formulating policies that define a course of action that shape city operations. •Providing quality services within available resources. •Acting as a link between the professional staff and local citizens.

City Council members are local leaders. The electorate expects the Council to set the tone and direction for municipal operations. Strategic planning and goal setting are the tools that enable a Council to define their vision and determine methods for accomplishing their goals.

The administrative responsibility of the City rests with the City Manager, who is appointed by the City Council. The City Manager has the responsibility to apply and administer Council’s policies through the day-to-day operation of the City. The City Manager is the chief administrative officer of the city and directs the totality of city operations.

Teamwork between the Council and the City Manager is a key element of the council-manager form of government. The pooling of skills is essential to resolve the many complex problems that face the City today. The council-manager form of government seeks to enhance the effectiveness of local policy-making and municipal operations by bringing together skilled lawmakers, community representatives, and experts in municipal administration and management.

B. COUNCIL ELECTIONS
The City Council consists of five (5) members, elected by district. Each Council Member serves four-year staggered terms, without limit. Elected Officials serve until his/her successor has been elected and qualified. Elections are held in November of even numbered years.

2 C. VACANCIES
Vacancies on the City Council shall be filled in accordance with California Government Code 36512.

California Government Code Section 36502 specifies the conditions under which a vacancy occurs.

D. MAYOR/VICE MAYOR SELECTION
Following a General Municipal Election, the Mayor and Vice-Mayor shall be selected at the meeting where election results are confirmed, and the new City Council members are seated. (This meeting will either be in late November or early December).

In alternating years (i.e. when there is no General Municipal Election) the Mayor and Vice-Mayor shall be selected at the first Regular City Council meeting in December. The selection process is conducted pursuant to Robert’s Rules of Order as Rosenberg’s Rules is silent on the matter.

Consistent with Robert’s Rules, the City Attorney shall oversee the nominations and elections of the Mayor and Vice-Mayor. Council members may nominate one or more candidates. The different names shall be repeated by the City Attorney as they are made, and then the vote is taken on each in the order in which they were nominated, until one is elected. The nominations need not be seconded. These positions typically serve a period of one (1) year.

Although the Mayor and the Vice-Mayor have additional ceremonial, parliamentary and administrative responsibilities as described below and elsewhere in this Handbook, with respect to the establishment of policies, voting, and in other significant areas, all members are equal.

E. MAYOR AS PRESIDING OFFICER AND DUTIES THERETO
The Mayor shall be recognized as the official head of the City of Hanford for all ceremonial purposes and by the Governor for military purposes. In the time of public danger or emergency, the Mayor may, with the consent of the City Council, cause order to be maintained and enforce laws. The Mayor shall act as the Presiding Officer at all meetings of the City Council and perform such other duties consistent with the office as may be imposed by the City Council. The Mayor may move, second, and debate from the Chair, subject to such limitations of debate as are imposed on all Council Members by these rules and shall not be deprived of any of the rights and privileges of a Council Member as such Presiding Officer. The Mayor shall possess no veto power.

3 The Mayor shall preserve strict order and decorum at all times. The Mayor shall state each item coming before the City Council, and shall upon conclusion of said presentation related thereto call for the vote. Following the vote, the Mayor shall announce the results of the vote. The Mayor is eligible to vote on all motions, and shall direct the order of participation of Council Members. The Mayor shall, in all instances, have the last chance to speak. The Mayor shall sign all ordinances and resolutions adopted by the City Council during the Mayor’s presence. The Mayor shall sign all agreements and/or contracts, except where otherwise instructed or set forth by policy.

F. VICE MAYOR
In the absence of the Mayor, the Vice Mayor shall possess and perform the power and duties of the Mayor. In that capacity, the Vice Mayor shall sign ordinances and resolutions adopted in his/her presence. The Vice Mayor shall also sign all agreements and/or contracts, except where otherwise instructed or set forth by policy.

G. COMPENSATION
Salaries for the City Council Members may be fixed in accordance with Section 36516 of the Government Code of the State of California. Council Members may be reimbursed for actual and necessary expenses incurred in the performance of their official duties as allowed by Government Code Section 36514 and any resolutions or ordinances adopted by the City.

H. CITY MANAGER
The City Manager, appointed by the City Council, is responsible for the overall administration of the City in response to the policies and programs established by the City Council. The City Manager is responsible for forecasting the program and service needs of the City and its related financial, personnel, and capital improvement requirements. The City Manager is a significant liaison with the community and other levels of government.

I. CITY CLERK
The City Clerk is appointed by the City Manager and is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). The City Clerk, in consultation with the City Attorney, ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

4 The statutes of the State of California prescribe the basic functions and duties of the City Clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The Office of the City Clerk is a service department within the municipal government upon which the City Council, all city departments, and the general public rely on for information regarding the operations and legislative history of the city. The City Clerk serves as the liaison between the public and City Council and provides related municipal services. The City Clerk provides clerical support to the City Council.

J. CITY ATTORNEY
The City Attorney, appointed by the City Council, is responsible for providing necessary legal services and guidance to the City Council, the City Manager, department heads, and city boards, commissions and committees to ensure that city functions are performed on a sound legal basis.

In the event that it is deemed necessary and in the best interest of the City to contract for either Special or Conflict Counsel to act in the place of the City Attorney, the City Manager shall bring forth a recommendation to the City Council for approval at a regular or special meeting and be designated to execute the necessary documentation to facilitate those contracts. If outside legal counsel is required due to a reason other than a conflict of interest affecting the City Attorney, the City Manager shall confer with the City Attorney regarding the hiring of Special Counsel.

Communications from the City Attorney’s Office may be confidential and shall be treated as attorney-client privilege. Only the City Council, as an entire body, may waive the privilege, and not individual Council Members.

During the normal course of a Council Member carrying out the duties of office, it is common practice to discuss issues or ask questions of city staff, including the City Attorney. For the purpose of this policy statement, the intent is to regulate an individual Council Member’s authority to cause work to be performed by the City Attorney.

When an individual Council Member poses a question to the City Attorney, the City Attorney shall estimate the amount of time required to answer the question.

In the event the City Attorney believes the amount of time for research involved in answering the question will generate a bill in excess of $600.00, the City Attorney will notify the Council Member that the answer will exceed policy limitations. If the submitting Council Member continues to seek an answer to the question, the Council Member will pose the question to the Council, as a body, at a Council Meeting and must obtain a consensus of the majority of the Council Members present at the meeting in order for the City Attorney to work on the question.

5 Legal work involving questions or inquiries that require less than $2,500.00, per year, in billable hours by the City Attorney may be authorized by the submitting Council Member without the need of obtaining the Council’s approval.

K. TRIANGLE OF POLICY, PROCESS & PRODUCT
The City Council establishes the Policy—establishing vision and direction for the community’s future.

The City Clerk, in consultation with the City Attorney oversees the Process— ensuring that the decision-making process complies with federal, state, and local regulation and that it is properly recorded.

The City Manager provides the Product—which is the primary reason for the existence of local government: to provide services to the taxpayer that the taxpayers cannot (or will not) provide for themselves.

L. MUNICIPAL CODE
The Hanford Municipal Code sets forth the regulatory, penal and administrative laws of general application to the city. These laws are enforceable by the City, and violation constitutes a misdemeanor or infraction.

Other directives and policies of the City Council are recorded in resolutions or by minute action of the Council.

M. INTERFERENCE IN STAFF FUNCTIONS
The City Council shall deal with the administrative services of the City through the City Manager, except for the purpose of inquiry, and neither the City Council nor any member thereof, shall give orders to subordinates of the City Manager.

No member of the City Council shall publicly criticize or censure any staff member of the City, and shall instead relay any criticism of a staff member privately through the City Manager.

The City Council shall deal with the Office of the City Attorney only through the City Attorney or his/her designees, except for the purpose of inquiry, and neither the City Council nor any member thereof, may give orders to subordinates of the City Attorney without the City Attorney’s consent.

6 CHAPTER 2

CITY COUNCIL MEETINGS
A. RULES OF ORDER
The City Council shall determine its own rules of order and amend them from time to time or adopt new rules as it deems necessary. The City of Hanford shall follow Rosenberg’s Rules of Order and incorporate the procedures set forth in this chapter.

The City Attorney acts as the parliamentarian and advises the Mayor when points of order are raised.

B. REGULAR MEETINGS
Regular meetings of the City Council shall be open to the public and held on the first and third Tuesdays of every month, at the hour of 7:00 p.m. The business to be considered during the council meeting is detailed on a printed agenda. State law (the Ralph M. Brown Act) requires that public notice be given at least 72 hours before the regular meeting indicating the time and place of the meeting. An agenda of each meeting is posted at City Hall. Regular meetings may be adjourned or continued to a specified time and place.

Whenever the day fixed for any regular meeting of the City Council falls upon a day designated as a holiday, such meeting may be held at the same hour on the next succeeding day, not a holiday, as if it were a regular meeting or the meeting may be cancelled.

C. SPECIAL MEETINGS
A special meeting may be ordered whenever the public business may require it or upon the request from three members of the City Council. Whenever a special meeting shall be called, notice of such meeting shall be provided at least 24 hours prior to the time of the meeting pursuant to State law.

Ordinances may not be adopted at special meetings; only urgency ordinances may be adopted at such meetings. Items not listed on the agenda shall not be considered at the special meeting.

D. STUDY SESSIONS
The City Council may meet in a “study session” for the purpose of acquiring information on a particular subject(s) and collaborating with the public through individual public comment periods. These sessions are considered special meetings and shall be open to the public and comply with the Brown Act.

Additionally, as special meetings, Council may act upon an item contained in the

7 agenda and may provide formal direction to staff consistent with the agenda wording for each item.

E. CLOSED SESSIONS
Consistent with Government Code Section 54954.2 the Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law to consider or hear any matter which is authorized by State law to be heard or considered in closed session.

The general subject matter for consideration shall be expressed in an open meeting before such session is held. After closed session the legislative body must reconvene to open session and may be required to disclose action taken, if any.

Closed sessions may be held to discuss certain matters specified by law, including:
•Personnel matters to consider the appointment, employment, performance, or dismissal of a public employee
•Matters of national and public safety
•Labor negotiations
•License applications by persons with criminal records
•Real estate negotiations
•Anticipated litigation
The legislative body in a closed session can consider only matters covered in its agenda descriptions. City Council Members shall keep all written materials and verbal information provided to them in closed session in complete confidence in accordance with Government Code section 54963. No mention of information in these materials should be made to anyone unless allowed by this statute.

If the City Council in closed session has provided direction to city staff on proposed terms and conditions for any type of negotiations whether it be related to property acquisition or disposal, a proposed or pending claims or litigation, and/or employee negotiations, all contact with the other party should be by the designated representative handling the negotiations or litigation. A Council Member should not have any contact or discussions with the other party or its representative(s) involved concerning the negotiation during this time and not communicate any discussion conducted in closed sessions. All public statements, information, press releases, should be handled by the designated representative or spokesperson.

Government Code Section 54963 (a) – (f) outlines the injunctive relief and disciplinary actions that may be imposed on those who divulge confidential

8 closed session discussions, without first receiving authorization from the legislative body.

F. EMERGENCY MEETINGS
Emergency meetings may be called by the City Council with one-hour notice to its members and local news media. The City Council may not meet in closed session during an emergency meeting. Except for the 24-hour notice requirement, the special meeting requirements set forth above shall apply in emergency meetings.

G. AGENDA
In order to facilitate the orderly conduct of the business of the citizens of Hanford, the City Manager and City Clerk shall set the agenda, in addition to any direction by the City Council. The City Clerk shall arrange such matters as may have been timely provided, for inclusion in the agenda. Copies of the agenda are available at City Hall and at the council meeting, as well as posted on the city’s website.

H. CALL TO ORDER
The meetings of the City Council shall be called to order by the Mayor, or in the Mayor’s absence, by the Vice Mayor. In the absence of the Mayor and Vice Mayor, the meeting shall be called to order by the most senior Council Member present. This person shall serve as the Council’s presiding officer until the arrival of the Mayor or Vice Mayor, or until adjournment of the meeting.

I. QUORUM
Three members of the City Council shall constitute a quorum for the transaction of business. A majority of a quorum shall be sufficient to pass any action taken by the City Council except on such matters, which, by law, require a greater majority. All ordinances require at least three affirmative votes. Approval of resolutions and all orders for the payment of money also require an affirmative vote by a majority of the entire Council.

J. LACK OF QUORUM
If a majority of the City Council are absent from any meeting, the remaining members of the City Council may declare the meeting adjourned or if no member of the City Council is present, the City Clerk may adjourn the meeting. If a meeting is adjourned for less than five calendar days, no new agenda need be posted so long as a new item of business is not introduced. A copy of the order of adjournment must be posted within 24 hours after the adjournment, at or near the door of the place where the meeting was held.

9 K. RULES OF DISCUSSION

1. Motions
Action items listed on the council agenda in accordance with applicable law or added as an action item on a council agenda, in accordance with applicable law, may be voted on by the council.

Following a presentation of the item by staff, the Mayor will open discussion to the City Council for questions and comments. When there appears to be no further discussion or all of the Council Members have had the opportunity to speak, the Mayor may call for a motion.

Motions may be made by any member of the council, including the presiding officer, providing that before a motion is offered by the presiding officer, the opportunity for making a motion should be offered to the other members of the council. Any member of the council, other than the person offering the motion, may second a motion. Following a motion and a second, and any further discussion, the Mayor shall call upon the City Clerk for the vote.

2. Voting
The City Council utilizes an electronic voting system. In the absence of an electronic voting system, the clerk shall ask for votes by “voice vote” on all matters before it, unless a roll call vote is required by law or is requested by the Mayor. Unless a Council Member states that he or she is not voting, silence shall be recorded as an affirmative vote. The Presiding Officer shall announce the results of the vote.

A majority, also known as a simple majority, is a subset of a group that is more than half of the members present.

A two-thirds majority means that two-thirds of the quorum must agree to the proposition. It is much stronger than a simple requirement. In the event of an absence the vote would have to be unanimous.

3. Abstention/Recuse: Conflict of Interest
Council Members shall disqualify themselves if they have a financial conflict of interest or any other disqualification prescribed by law in a matter before the City Council. In such event, they may not participate in the discussion or the vote. Council Members shall state the specific reason for such disqualification. The disqualified Council Member shall leave the Council dais and exit the Chambers to the West Wing room until

10 the conclusion of the agenda item unless applicable State law or regulations permit otherwise.

It should be noted, however, a Council Member may speak as a member of the public, on his/her own behalf – as opposed to on behalf of someone else – on a matter that directly affects his/her financial interest even when conflicted out. Thus, while a Council Member would have to disqualify him/herself on a matter affecting a piece of property in which the Council Member has a financial interest, he/she could address the Council, speaking to what the impact would be to his/her property.

In some instances, a Council Member may determine that it is appropriate to abstain from voting on a matter even though no financial conflict of interest exists. If a City Council member abstains from voting, their vote will count as a negative. A Council Member is counted as present for quorum purposes, but his/her abstention is effectively a negative vote.

For example, if a matter requires three affirmative votes for approval and one Council Member abstains, at least three other Council Members must cast affirmative votes for the matter to be approved.

4. Tie Votes
A tie vote results in a lost motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal, and affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

L. RECOGNITION TO SPEAK, COUNCIL MEMBER
Every Council Member desiring to speak shall address the Mayor and, upon recognition by the Mayor, shall confine his or her remarks to the item coming before the City Council.

1. Interruptions:

A Council Member, once recognized, may voice concerns, comments or ask staff to provide explanation or clarification of the item before the City Council, without interruption, unless out of order with the rules and procedures established herein and/or the Mayor call the item to order.

2. Public Hearings:

Council Members should not speak to the merits of an issue, other than to ask questions, until the public comment has been closed.

11 N. ADJOURNMENT OF MEETING
Regular meetings shall conclude no later than 9:00 p.m., unless the time is extended by a majority consensus of the Council.

The Mayor shall adjourn the meeting. In the instance of the lateness of the hour the Mayor may also adjourn the meeting to a date and time specific to continue discussions on either the remainder of the agenda or on a specific item for discussion.

O. RECESS
At any point during a meeting the Mayor may call for a brief recess.

P. AGENDA ITEMS OUT OF ORDER
The Mayor may, with the consent of the City Council, modify the order of the agenda at the meeting, if such modifications would promote fluidity in the process and discussions.

Q. AUDIO RECORDINGS
All regular meetings (except closed sessions) of the City Council are audio recorded, as well as special meetings. Workshops or meetings that require extensive interaction with the public, staff, and City Council may not be recorded if the length of the meeting is anticipated to be unusually long or if simultaneous discussions are expected to occur.

R. VIDEO RECORDINGS
All regular meetings (except closed sessions) of the City Council are video recorded, as well as any special meetings held in the Council Chambers. The City of Hanford allows the use of additional recordings as long as they are not being disruptive to the proceedings or to those in attendance. Any equipment being used should not block aisles, exits, or the view of others. If the use of equipment is determined to be disruptive by the legislative body, the use of said equipment may be banned. Council has identified an area against the East wall of the Chambers, just south of the Director’s box, where all video camera equipment should be setup for recording.

S. AGENDA FORMAT FOR MEETINGS
The agenda format for the Hanford City Council will be prepared to allow for an efficient method to conduct city business. The format and order of business will be established by the City Clerk, unless modifications are approved by the City Council.

12 T. COMPONENTS OF MEETING
The following sections of a regular meeting agenda shall set forth the guidelines of decorum for each respective section of the agenda.

1. Public Comments
For regular meetings, this is the time for citizens to comment on subject matters within the jurisdiction of the Hanford City Council, including matters listed on the meeting’s agenda and other matters not appearing on the agenda. For special meetings, citizen comments are, pursuant to the Brown Act (Government Code § 54950, et seq.) limited to matters on the agenda, and public comment will be accepted after each agenda item.

The Council cannot legally discuss or take official action on citizen requests that are introduced under this section.

This is also the time for citizens to comment on items listed under the Consent Calendar or General Business, or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to Public Hearing items will be heard at the time the item is discussed.

Each speaker will be allowed three minutes. As a courtesy, but not required, the speaker should state his/her name and provide their city of residence.

Any documents submitted by a member of the public to the City Clerk for the purposes of handing out to the City Council will be distributed and made a part of the record. The City Clerk will not read the documents out loud, but note who the correspondence was from.

2. Consent Calendar
All Consent Calendar Items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

3. Public Hearings
A public hearing is only required where a specific law or ordinance applicable to the item expressly requires a hearing or a hearing is required for constitutional reasons (usually to ensure "due process"). Sometimes the decision is made to hold a public hearing even though one is not required by law. In this case, the agenda documents will state that the public hearing is optional. Staff will open the item by providing a report , then the Mayor will open the hearing to public comments. Public comments are subject to the rules and regulation of the Hanford Municipal

13 Code. After closing public comments, the Mayor will allow the Council to provide questions or comments to the staff prior to making a motion.

Once public comments are closed it is inappropriate for the public to speak except to answer an inquiry of a Council Member addressed through the Mayor. However, public comments may be re-opened by a majority approval by the Council to hear new information.

4. General Business
Any other remaining items requiring action may be placed in this section.

Items that do not need action, but are to provide informational or receive direction from the City Council may also be placed under General Business.

5. Council Reports/General Reports
Brief, information-only reports, from City Council and/or Staff may provide updates to the City Council on major events or projects that may be of public interest. This is also the time for Council members to provide committee reports and to report on any meetings attended at the City’s expense.

6. Items for Future Agendas
Any Council Member may request a matter which is not otherwise scheduled on a City Council agenda to be placed on a future agenda. The Council Member referring the item shall provide sufficient information as to the nature of the item. The City Council by concurrence of a majority may direct the City Manager to put the item on a future agenda.

U. ORDINANCES
Ordinances are the laws of the municipality. City councils are given the power to pass ordinances by Government Code Section 37100 as long as those ordinances are not in conflict with the laws and Constitution of the State of California or the United States. Approval of an ordinance requires a first reading or introduction and a second reading and adoption, with at least five days between readings (except an urgency ordinance). The passage of an ordinance requires the affirmative votes of at least three (3) council members. The ordinance or a summary is then published in the local newspaper and becomes effective thirty (30) days later. The thirty (30) day time frame is known as a referendum period. A referendum period is required by state law and is a time frame in which any citizen can file a petition challenging the legality of a recently adopted ordinance. An ordinance is an action that can be repealed or amended only by a subsequent ordinance.

In matters deemed by the City Council to warrant immediate action to preserve peace, public safety or health, an urgency/emergency ordinance may be passed immediately upon introduction at either a regular or special meeting, and can be effective immediately.

14 V. RESOLUTIONS
A resolution sets forth the action of the council on certain types of policy, procedural, or administrative matters. It requires only one reading and may be changed by subsequent resolution.

W. RECOGNITIONS/PROCLAMATIONS
The City Council may recognize individuals, organizations, or activities during the meetings. Other organizations may also present recognitions to the City.

X. MINUTES
The City Council utilizes summary minutes, which include the motions made, action taken, and a brief summary of council, staff and/or public comments. The audio recording may be used for reference, but it is not the official record of the meeting.

The City Clerk shall prepare the Minutes, and upon approval of the City Council, it shall become the official record.

Y. APPEALS
The filing of an appeal shall have the effect of staying the issuance of any permit or action until such time as the matter on appeal is resolved. If there are subsequent items to come before the Council that are subject to the outcome of the appeal, those items shall be listed following the item for appeal on the agenda, the decision of which shall be factored upon the Council’s decision on appeal.

15 CHAPTER 3

DECORUM
A. ENFORCEMENT OF DECORUM
The City Manager shall designate the Chief of Police, or his/her designated representative as a sergeant-at-arms when necessary to attend City Council meetings for the purpose of maintaining order and decorum in the City Council Chambers, lobby, or other designated meeting location. Upon instructions from the Mayor, the sergeant-at-arms shall eject any person from the City Council Chambers, in conformance with State law.

B. CONDUCT IN THE CITY COUNCIL CHAMBERS

1. Council Chambers Defined
Council Chambers shall be, in addition to the usual and customary meeting location, any location or facility wherein a majority of the legislative body may meet for an open and public meeting as defined by the Brown Act, whether it be a regular meeting, special meeting, or emergency meeting.

2. Council Dais
The City Council seating area, most commonly referred to as the Council Dais is restricted to Council and city staff at all times. Loitering or the dissemination of materials are not permitted in the area directly in front of the City Council seating area, commonly referred to as the well, unless invited by a Council Member to step forward. Written or photographic materials are to be handed to the City Clerk for dissemination to the Council, and made part of the record.

3. Usage of Electronic Communication Devices at the Dais It shall be the policy of the City Council that City Council Members, and any other members of the City’s Boards, Commissions, and Committees, shall not use electronic communications (i.e.text, emails) with anyone in the public, or between themselves, while at the dais and/or participating in a public meeting. Nothing in this policy shall preclude a Council Member from having their phone on the dais with them in the event of an emergency.

4. Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, and stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the city meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City Council,

16 be subject to ejection from the meeting per Government Code Section 54954.3(c).

5. Rules of Conduct and Safety
When the City Council is in session, all persons present must preserve safety and order. Members of the public should sit in the seats provided, subject to ADA compliance, unless addressing the Council or entering or leaving the Council Chambers. Members of the public shall not block the aisles or exits in any manner. Members of the public should not bring audible equipment into the Council Chambers, including cellular phones or pagers, without first either turning said equipment off or to a silent mode.

6. Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Government Code Section 54957.9.
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; and,
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; and,
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City Council; and,
(d) Any other unlawful interference with the due and orderly course of said meeting.

C. COURTESY

1. Council Members
Council Members shall accord the utmost courtesy to each other, city employees and the public appearing before the City Council, and shall refrain at all times from rude and derogatory remarks, public criticism of staff, remarks as to integrity, abusive comments and statement as to motives and personalities.

2. Public Speakers
Members of the public have the right to attend City Council meetings and to address the City Council on specific agenda items and under the Public Comments section of the agenda. The right of the public to address the City Council includes their right to criticize the policies, procedures, programs, or services of the City, and the acts or omissions of the City Council members. Criticisms that do not relate to city business will not be tolerated.

17 While the City Council meeting is in session, all persons must preserve order and decorum. A person who addresses the City Council under a specific agenda item or under Public Comments may not engage in speech or conduct which is likely to provoke others to violent or riotous behavior, which disturbs the peace of the meeting by loud and unreasonable noise, which is outside of the Council’s jurisdiction, repetitive, or which disrupts, disturbs, or otherwise impedes the orderly conduct of any City Council meeting.

The Mayor or other presiding officer shall request that a person who is breaching the rules of decorum cease such conduct. If, after receiving such a warning, the person persists in breaching the rules of decorum, the Mayor or other presiding officer may order the person to leave the City Council meeting. If such person does not leave, the Mayor or presiding officer may request any law enforcement officer who is on duty at the meeting as sergeant-at-arms to remove the person from the Council Chambers. In the event there is no one from law enforcement present, the Mayor or presiding officer may direct the City Manager to contact law enforcement.

D. DISCIPLINING A DISRUPTIVE MEMBER
If one member engages in disruptive behavior, it is the responsibility of the City Council to remind the disruptive member about their duties. The failure of the governing body to deal with a misbehaving member or commissioner can also have legal consequences for the locality. For example:

1. A City Council member or Commissioner that mistreats staff members by using inappropriate language, asking the staff member to perform personal tasks, hugging or touching staff in an inappropriate manner, etc. may be putting the locality at risk for a lawsuit alleging harassment or a hostile work environment. If the governing body does not take appropriate steps to avoid the appearance of agreement with the objectionable behavior of a fellow member or commissioner, the inappropriate behavior may be considered to have been sanctioned by the governing body.

2. A member that leaks a confidential legal opinion of the local government attorney can result in the loss of the attorney client privilege and with the loss of the attorney client privilege it is possible the opinion can be used in court against the locality. In order to protect the attorney client privilege the other members of the governing body need to take affirmative action against the member that leaked the opinion.

In some instances meeting one-on-one outside of a public meeting can rectify a misunderstanding or correct inappropriate behavior. The manner in which a situation is addressed may be on a case by case basis. If the behavior continues

18 or if the actions are more severe, the City Council may determine other methods of discipline.

The Mayor, with the approval by a majority of the Council, may remove a Commissioner from their seat. Similarly, a Council Member may be removed from his or her standing committee assignments as well as assignments to outside committees.

One of the most common forms of discipline is for the governing body to “censure” a fellow council member. A censure is a public statement condemning the member’s inappropriate behavior with the hopes of reforming him or her so that he or she will not behave in the same way again. Members can be censured for misconduct at meetings, failing to follow proper procedures, violating confidentiality, illegal or immoral conduct, absenteeism, lying, disloyalty, working against the organization, conspiracy, and violating other values that the Hanford City Council holds dear. With a consensus of the Council, a censure may be placed on a future agenda. Censures are then approved by a resolution.

E. NOISE IN THE LOBBY
Noise emanating from the lobby outside the City Council Chambers which disrupts City Council meetings shall not be permitted.

F. DISTRIBUTION OF LITERATURE AND OTHER MATERIALS IN CITY

COUNCIL CHAMBERS
No person, other than city staff, shall distribute flyers, leaflets, placards or other literature or circulate any petition within the City Council Chambers.

Flyers, leaflets, placards or literature may only be distributed to the Council by a member of the public under Public Comments, or by a project applicant/appellant pertaining to city business as may be referenced on the agenda, by approaching the City Clerk and requesting such material be distributed on their behalf.

Hand-held signs are permitted in the Council Chambers, but they cannot block the view of others in the audience or prevent the public from freely entering or exiting the room.

19 CHAPTER 4

PROCLAMATIONS, CERTIFICATES, AND OTHER ACCOLADES
A. PURPOSE
The purpose of this policy is to establish uniform procedures, criteria, and identify authority.

B. GUIDELINES
The following are basic guidelines for recognition.

Proclamations – Generally proclaims certain periods of time (days, weeks, or months) in honor of an event or activity. Proclamations also may recognize individuals for extraordinary contributions they have made to the community.

They contain several biographical or informational paragraphs. Examples include Fire Prevention Week, Arbor Day, and American Red Cross Month.

Certificates – Certificates are prepared in response to the type of recognition desired and are to express appreciation for exemplary service or performance to individuals, teams, or organizations.

Other Tokens of Appreciation – These items include various forms of Hanford memorabilia and are distributed at the discretion of individual City Council Members, City Clerk or City Manager. For example, the City Clerk is often contacted for lapel pins and forwards them to the requesting parties.

C. POLICY
It is the policy of the City of Hanford to recognize individuals and/or organizations for their outstanding performance, or honor special events and dates with proclamations, certificates, plaques, or other tokens of appreciation in accordance with the criteria set forth below.

1.Request for proclamations, certificates or plaques from City Council Members, city departments, residents, and local organizations must be submitted to the City Clerk’s office, in writing, at least two (2) weeks prior to the event.

2.Requests should specify:
(a) Reason why recognition should be granted; and
(b) Information that will assist the Mayor, City Council, or City Manager in arriving at a decision.

3.Requests by individuals or organizations for proclamations or certificates of recognition/appreciation are subject to approval by the

20 Mayor and City Manager. The Mayor and City Manager will determine if it will be presented at a City Council meeting or will direct the City Clerk to forward the accolade to the recipient.

4.All requests for plaques, framed certificates, or custom gifts to visiting officials/dignitaries, elected officials, individuals or organizations shall be approved by the Mayor and City Manager.

5.Individual Council Members shall have the discretion to direct the City Clerk to prepare certificates (not framed) or another token of appreciation that he or she will personally present.

6.Requests for plaques, gifts or awards to city employees for dedicated service to the city shall be approved by the City Manager.

7.The Mayor and City Manager shall have the discretion to determine the appropriate type of honor for special or unusual circumstances that may arise and may warrant deviation from this policy.

21 CHAPTER 6

ADMINISTRATIVE RULES
A. RULES AND PROCEDURES ADMINISTRATION

1. Review of City Council Rules and Procedures – The Council will review and revise the Handbook of Rules and Procedures as needed.

2. Adherence to Rules and Procedures – During City Council discussions, deliberations and proceedings, the Mayor bears the primary responsibility to ensure that the City Council, staff and members of the public adhere to the Council’s adopted protocol.

3. City Attorney as Rules and Procedures Advisor – With the consensus of a majority of the Council, the City Attorney may be directed to interpret the City Council’s adopted Rules and Procedures and proposed changes.

B. CONFLICT WITH CITY MUNICIPAL CODE, ADMINISTRATION

POLICIES, STATE OR FEDERAL LAW
If there is any conflict contained hereinabove with the City Municipal Code, Administration Policies, State or Federal Law, such laws shall prevail.

HANDBOOK OF

RULES AND

PROCEDURES

HANFORD CITY

COUNCIL

PREFACE
As provided by California Government Code Section 36813, the City Council of the City of Hanford established the Handbook of Rules and Procedures contained therein. The Handbook shall be in effect upon adoption by the City Council and shall remain in effect until such time as it is amended or new rules are adopted in the manner provided herein.

In addition to the Handbook of Rules and Procedures, the City Council has included in this document other information which may be useful to the City Council, Commissions, administrative staff, and the general public. This document is to be known as “The Handbook of Rules and Procedures of the City Council of the City of Hanford.”
Adopted: June 21, 2016
Resolution: 16-31-R
Amended: June 6, 2017
Resolution: 17-34-R
Amended: August 15, 2017
Resolution: 17-44-R
Amended: July 7, 2020
Resolution: 20-14-R
Amended: November 7, 2023
Resolution: 23-46-R
Amended: April 15, 2025
Resolution: 25-13-R

TABLE OF CONTENTS
CHAPTER 1 – GENERAL POWERS AND DUTIES
A. The City of Hanford................................................................................1 B. Council Elections ...................................................................................1 C. Vacancies ..............................................................................................2 D. Mayor/Vice Mayor Selection..................................................................2 E. Mayor as Presiding Officer and Duties Thereto.....................................2 F. Vice Mayor .............................................................................................2 G. Compensation .......................................................................................3 H. City Manager .........................................................................................3 I. City Clerk.................................................................................................3 J. City Attorney............................................................................................4 K. Triangle of Policy, Process & Product ....................................................5 L. Municipal Code ......................................................................................5 M. Interference in Staff Functions ..............................................................5 CHAPTER 2 – CITY COUNCIL MEETINGS
A. Rules of Order .......................................................................................6 B. Regular Meetings...................................................................................6 C. Special Meetings ...................................................................................6 D. Study Sessions......................................................................................6 E. Closed Sessions ....................................................................................7 F. Emergency Meetings .............................................................................8 G. Agenda ..................................................................................................8 H. Call to Order ..........................................................................................8 I. Quorum ...................................................................................................8 J. Lack of Quorum......................................................................................8 K. Rules of Discussion ...............................................................................9

1. Motions..............................................................................................9

2. Voting ................................................................................................9

3. Abstention/Recuse: Conflict of Interest .............................................9

4. Tie Votes .........................................................................................10 L. Recognition to Speak, Council Member..............................................10

1. Interruptions ....................................................................................10

2. Public Hearings ...............................................................................10 M. Council Members’ Obligation After Absence.......................................10 N. Adjournment of Meeting ......................................................................10 O. Recess ................................................................................................11 P. Agenda Items of Order ........................................................................11 Q. Audio Recordings ................................................................................11 R. Video Recordings ................................................................................11 S. Agenda Format for Meetings ...............................................................11 T. Components of Meeting.......................................................................12

1. Public Comments ...........................................................................12

2. Staff Communications ....................................................................12

3. Consent Calendar ..........................................................................12

4. Public Hearings ..............................................................................12

5. General Business ...........................................................................13

6. Council Reports/Comments ...........................................................13 U. Ordinances ..........................................................................................13 V. Resolutions ..........................................................................................14 W. Recognitions/Proclamations ...............................................................14 X. Minutes ................................................................................................14 Y. Appeals................................................................................................14 CHAPTER 3 - DECORUM

A. Enforcement of Decorum.....................................................................15 B. Conduct in the City Council Chambers................................................15

1. Council Chambers Defined ............................................................15

2. Council Dais ...................................................................................15

3. Rules of Decorum for the Public.....................................................15

4. Rules of Conduct and Safety..........................................................16

5. Removal from the Council Chambers ............................................16 C. Courtesy ..............................................................................................16

1. Council Members ...........................................................................16

2. Public Speakers .............................................................................16 D. Disciplining a Disruptive Member ........................................................17 E. Noise in the Lobby ...............................................................................18 F. Distribution of Literature and Other Materials
in City Council Chambers ....................................................................18 CHAPTER 4 – PROCLAMATIONS, CERTIFICATES, AND OTHER

ACCOLADES
A. Purpose ...............................................................................................19 B. Guidelines............................................................................................19 C. Policy ...................................................................................................19 CHAPTER 5 – ADMINISTRATIVE RULES
A. Rules and Procedures Administration .................................................21

1. Review of City Council Rules and Procedures...............................21

2. Adherence to Rules and Procedures .............................................21

3. City Attorney as Rules and Procedures Advisor ............................21 B. Conflict with City Municipal Code, Administration Policies, State or Federal Law ...........................................................................21

1 CHAPTER 1

GENERAL INFORMATION, POWERS AND DUTIES
A. THE CITY OF HANFORD
The City of Hanford has a City Council/City Manager form of government.

Under this form of government, the elected City Council sets the policies for the operation of the Hanford City Government. The Council is responsible to the citizens for:
•Establishing community-wide goals that address short- and long-range needs.
•Formulating policies that define a course of action that shape city operations. •Providing quality services within available resources. •Acting as a link between the professional staff and local citizens.

City Council members are local leaders. The electorate expects the Council to set the tone and direction for municipal operations. Strategic planning and goal setting are the tools that enable a Council to define their vision and determine methods for accomplishing their goals.

The administrative responsibility of the City rests with the City Manager, who is appointed by the City Council. The City Manager has the responsibility to apply and administer Council’s policies through the day-to-day operation of the City. The City Manager is the chief administrative officer of the city and directs the totality of city operations.

Teamwork between the Council and the City Manager is a key element of the council-manager form of government. The pooling of skills is essential to resolve the many complex problems that face the City today. The council-manager form of government seeks to enhance the effectiveness of local policy-making and municipal operations by bringing together skilled lawmakers, community representatives, and experts in municipal administration and management.

B. COUNCIL ELECTIONS
The City Council consists of five (5) members, elected by district. Each Council Member serves four-year staggered terms, without limit. Elected Officials serve until his/her successor has been elected and qualified. Elections are held in November of even numbered years.

2 C. VACANCIES
Vacancies on the City Council shall be filled in accordance with California Government Code 36512.

California Government Code Section 36502 specifies the conditions under which a vacancy occurs.

D. MAYOR/VICE MAYOR SELECTION
Following a General Municipal Election, the Mayor and Vice-Mayor shall be selected at the meeting where election results are confirmed, and the new City Council members are seated. (This meeting will either be in late November or early December).

In alternating years (i.e. when there is no General Municipal Election) the Mayor and Vice-Mayor shall be selected at the first Regular City Council meeting in December. The selection process is conducted pursuant to Robert’s Rules of Order as Rosenberg’s Rules is silent on the matter.

Consistent with Robert’s Rules, the City Attorney shall oversee the nominations and elections of the Mayor and Vice-Mayor. Council members may nominate one or more candidates. The different names shall be repeated by the City Attorney as they are made, and then the vote is taken on each in the order in which they were nominated, until one is elected. The nominations need not be seconded. These positions typically serve a period of one (1) year.

Although the Mayor and the Vice-Mayor have additional ceremonial, parliamentary and administrative responsibilities as described below and elsewhere in this Handbook, with respect to the establishment of policies, voting, and in other significant areas, all members are equal.

E. MAYOR AS PRESIDING OFFICER AND DUTIES THERETO
The Mayor shall be recognized as the official head of the City of Hanford for all ceremonial purposes and by the Governor for military purposes. In the time of public danger or emergency, the Mayor may, with the consent of the City Council, cause order to be maintained and enforce laws. The Mayor shall act as the Presiding Officer at all meetings of the City Council and perform such other duties consistent with the office as may be imposed by the City Council. The Mayor may move, second, and debate from the Chair, subject to such limitations of debate as are imposed on all Council Members by these rules and shall not be deprived of any of the rights and privileges of a Council Member as such Presiding Officer. The Mayor shall possess no veto power.

3 The Mayor shall preserve strict order and decorum at all times. The Mayor shall state each item coming before the City Council, and shall upon conclusion of said presentation related thereto call for the vote. Following the vote, the Mayor shall announce the results of the vote. The Mayor is eligible to vote on all motions, and shall direct the order of participation of Council Members. The Mayor shall, in all instances, have the last chance to speak. The Mayor shall sign all ordinances and resolutions adopted by the City Council during the Mayor’s presence. The Mayor shall sign all agreements and/or contracts, except where otherwise instructed or set forth by policy.

F. VICE MAYOR
In the absence of the Mayor, the Vice Mayor shall possess and perform the power and duties of the Mayor. In that capacity, the Vice Mayor shall sign ordinances and resolutions adopted in his/her presence. The Vice Mayor shall also sign all agreements and/or contracts, except where otherwise instructed or set forth by policy.

G. COMPENSATION
Salaries for the City Council Members may be fixed in accordance with Section 36516 of the Government Code of the State of California. Council Members may be reimbursed for actual and necessary expenses incurred in the performance of their official duties as allowed by Government Code Section 36514 and any resolutions or ordinances adopted by the City.

H. CITY MANAGER
The City Manager, appointed by the City Council, is responsible for the overall administration of the City in response to the policies and programs established by the City Council. The City Manager is responsible for forecasting the program and service needs of the City and its related financial, personnel, and capital improvement requirements. The City Manager is a significant liaison with the community and other levels of government.

I. CITY CLERK
The City Clerk is appointed by the City Manager and is the local official for elections, local legislation, the Public Records Act, the Political Reform Act, and the Brown Act (open meeting laws). The City Clerk, in consultation with the City Attorney, ensures that actions are in compliance with all federal, state and local statutes and regulations and that all actions are properly executed, recorded, and archived.

4 The statutes of the State of California prescribe the basic functions and duties of the City Clerk, and the Government Code and Election Code provide precise and specific responsibilities and procedures to follow.

The Office of the City Clerk is a service department within the municipal government upon which the City Council, all city departments, and the general public rely on for information regarding the operations and legislative history of the city. The City Clerk serves as the liaison between the public and City Council and provides related municipal services. The City Clerk provides clerical support to the City Council.

J. CITY ATTORNEY
The City Attorney, appointed by the City Council, is responsible for providing necessary legal services and guidance to the City Council, the City Manager, department heads, and city boards, commissions and committees to ensure that city functions are performed on a sound legal basis.

In the event that it is deemed necessary and in the best interest of the City to contract for either Special or Conflict Counsel to act in the place of the City Attorney, the City Manager shall bring forth a recommendation to the City Council for approval at a regular or special meeting and be designated to execute the necessary documentation to facilitate those contracts. If outside legal counsel is required due to a reason other than a conflict of interest affecting the City Attorney, the City Manager shall confer with the City Attorney regarding the hiring of Special Counsel.

Communications from the City Attorney’s Office may be confidential and shall be treated as attorney-client privilege. Only the City Council, as an entire body, may waive the privilege, and not individual Council Members.

During the normal course of a Council Member carrying out the duties of office, it is common practice to discuss issues or ask questions of city staff, including the City Attorney. For the purpose of this policy statement, the intent is to regulate an individual Council Member’s authority to cause work to be performed by the City Attorney.

When an individual Council Member poses a question to the City Attorney, the City Attorney shall estimate the amount of time required to answer the question.

In the event the City Attorney believes the amount of time for research involved in answering the question will generate a bill in excess of $600.00, the City Attorney will notify the Council Member that the answer will exceed policy limitations. If the submitting Council Member continues to seek an answer to the question, the Council Member will pose the question to the Council, as a body, at a Council Meeting and must obtain a consensus of the majority of the Council Members present at the meeting in order for the City Attorney to work on the question.

5 Legal work involving questions or inquiries that require less than $2,500.00, per year, in billable hours by the City Attorney may be authorized by the submitting Council Member without the need of obtaining the Council’s approval.

K. TRIANGLE OF POLICY, PROCESS & PRODUCT
The City Council establishes the Policy—establishing vision and direction for the community’s future.

The City Clerk, in consultation with the City Attorney oversees the Process— ensuring that the decision-making process complies with federal, state, and local regulation and that it is properly recorded.

The City Manager provides the Product—which is the primary reason for the existence of local government: to provide services to the taxpayer that the taxpayers cannot (or will not) provide for themselves.

L. MUNICIPAL CODE
The Hanford Municipal Code sets forth the regulatory, penal and administrative laws of general application to the city. These laws are enforceable by the City, and violation constitutes a misdemeanor or infraction.

Other directives and policies of the City Council are recorded in resolutions or by minute action of the Council.

M. INTERFERENCE IN STAFF FUNCTIONS
The City Council shall deal with the administrative services of the City through the City Manager, except for the purpose of inquiry, and neither the City Council nor any member thereof, shall give orders to subordinates of the City Manager.

No member of the City Council shall publicly criticize or censure any staff member of the City, and shall instead relay any criticism of a staff member privately through the City Manager.

The City Council shall deal with the Office of the City Attorney only through the City Attorney or his/her designees, except for the purpose of inquiry, and neither the City Council nor any member thereof, may give orders to subordinates of the City Attorney without the City Attorney’s consent.

6 CHAPTER 2

CITY COUNCIL MEETINGS
A. RULES OF ORDER
The City Council shall determine its own rules of order and amend them from time to time or adopt new rules as it deems necessary. The City of Hanford shall follow Rosenberg’s Rules of Order and incorporate the procedures set forth in this chapter.

The City Attorney acts as the parliamentarian and advises the Mayor when points of order are raised.

B. REGULAR MEETINGS
Regular meetings of the City Council shall be open to the public and held on the first and third Tuesdays of every month, at the hour of 7:00 p.m. The business to be considered during the council meeting is detailed on a printed agenda. State law (the Ralph M. Brown Act) requires that public notice be given at least 72 hours before the regular meeting indicating the time and place of the meeting. An agenda of each meeting is posted at City Hall. Regular meetings may be adjourned or continued to a specified time and place.

Whenever the day fixed for any regular meeting of the City Council falls upon a day designated as a holiday, such meeting may be held at the same hour on the next succeeding day, not a holiday, as if it were a regular meeting or the meeting may be cancelled.

C. SPECIAL MEETINGS
A special meeting may be ordered whenever the public business may require it or upon the request from three members of the City Council. Whenever a special meeting shall be called, notice of such meeting shall be provided at least 24 hours prior to the time of the meeting pursuant to State law.

Ordinances may not be adopted at special meetings; only urgency ordinances may be adopted at such meetings. Items not listed on the agenda shall not be considered at the special meeting.

D. STUDY SESSIONS
The City Council may meet in a “study session” for the purpose of acquiring information on a particular subject(s) and collaborating with the public through individual public comment periods. These sessions are considered special meetings and shall be open to the public and comply with the Brown Act.

Additionally, as special meetings, Council may act upon an item contained in the

7 agenda and may provide formal direction to staff consistent with the agenda wording for each item.

E. CLOSED SESSIONS
Consistent with Government Code Section 54954.2 the Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law to consider or hear any matter which is authorized by State law to be heard or considered in closed session.

The general subject matter for consideration shall be expressed in an open meeting before such session is held. After closed session the legislative body must reconvene to open session and may be required to disclose action taken, if any.

Closed sessions may be held to discuss certain matters specified by law, including:
•Personnel matters to consider the appointment, employment, performance, or dismissal of a public employee
•Matters of national and public safety
•Labor negotiations
•License applications by persons with criminal records
•Real estate negotiations
•Anticipated litigation
The legislative body in a closed session can consider only matters covered in its agenda descriptions. City Council Members shall keep all written materials and verbal information provided to them in closed session in complete confidence in accordance with Government Code section 54963. No mention of information in these materials should be made to anyone unless allowed by this statute.

If the City Council in closed session has provided direction to city staff on proposed terms and conditions for any type of negotiations whether it be related to property acquisition or disposal, a proposed or pending claims or litigation, and/or employee negotiations, all contact with the other party should be by the designated representative handling the negotiations or litigation. A Council Member should not have any contact or discussions with the other party or its representative(s) involved concerning the negotiation during this time and not communicate any discussion conducted in closed sessions. All public statements, information, press releases, should be handled by the designated representative or spokesperson.

Government Code Section 54963 (a) – (f) outlines the injunctive relief and disciplinary actions that may be imposed on those who divulge confidential

8 closed session discussions, without first receiving authorization from the legislative body.

F. EMERGENCY MEETINGS
Emergency meetings may be called by the City Council with one-hour notice to its members and local news media. The City Council may not meet in closed session during an emergency meeting. Except for the 24-hour notice requirement, the special meeting requirements set forth above shall apply in emergency meetings.

G. AGENDA
In order to facilitate the orderly conduct of the business of the citizens of Hanford, the City Manager and City Clerk shall set the agenda, in addition to any direction by the City Council. The City Clerk shall arrange such matters as may have been timely provided, for inclusion in the agenda. Copies of the agenda are available at City Hall and at the council meeting, as well as posted on the city’s website.

H. CALL TO ORDER
The meetings of the City Council shall be called to order by the Mayor, or in the Mayor’s absence, by the Vice Mayor. In the absence of the Mayor and Vice Mayor, the meeting shall be called to order by the most senior Council Member present. This person shall serve as the Council’s presiding officer until the arrival of the Mayor or Vice Mayor, or until adjournment of the meeting.

I. QUORUM
Three members of the City Council shall constitute a quorum for the transaction of business. A majority of a quorum shall be sufficient to pass any action taken by the City Council except on such matters, which, by law, require a greater majority. All ordinances require at least three affirmative votes. Approval of resolutions and all orders for the payment of money also require an affirmative vote by a majority of the entire Council.

J. LACK OF QUORUM
If a majority of the City Council are absent from any meeting, the remaining members of the City Council may declare the meeting adjourned or if no member of the City Council is present, the City Clerk may adjourn the meeting. If a meeting is adjourned for less than five calendar days, no new agenda need be posted so long as a new item of business is not introduced. A copy of the order of adjournment must be posted within 24 hours after the adjournment, at or near the door of the place where the meeting was held.

9 K. RULES OF DISCUSSION

1. Motions
Action items listed on the council agenda in accordance with applicable law or added as an action item on a council agenda, in accordance with applicable law, may be voted on by the council.

Following a presentation of the item by staff, the Mayor will open discussion to the City Council for questions and comments. When there appears to be no further discussion or all of the Council Members have had the opportunity to speak, the Mayor may call for a motion.

Motions may be made by any member of the council, including the presiding officer, providing that before a motion is offered by the presiding officer, the opportunity for making a motion should be offered to the other members of the council. Any member of the council, other than the person offering the motion, may second a motion. Following a motion and a second, and any further discussion, the Mayor shall call upon the City Clerk for the vote.

2. Voting
The City Council utilizes an electronic voting system. In the absence of an electronic voting system, the clerk shall ask for votes by “voice vote” on all matters before it, unless a roll call vote is required by law or is requested by the Mayor. Unless a Council Member states that he or she is not voting, silence shall be recorded as an affirmative vote. The Presiding Officer shall announce the results of the vote.

A majority, also known as a simple majority, is a subset of a group that is more than half of the members present.

A two-thirds majority means that two-thirds of the quorum must agree to the proposition. It is much stronger than a simple requirement. In the event of an absence the vote would have to be unanimous.

3. Abstention/Recuse: Conflict of Interest
Council Members shall disqualify themselves if they have a financial conflict of interest or any other disqualification prescribed by law in a matter before the City Council. In such event, they may not participate in the discussion or the vote. Council Members shall state the specific reason for such disqualification. The disqualified Council Member shall leave the Council dais and exit the Chambers to the West Wing room until

10 the conclusion of the agenda item unless applicable State law or regulations permit otherwise.

It should be noted, however, a Council Member may speak as a member of the public, on his/her own behalf – as opposed to on behalf of someone else – on a matter that directly affects his/her financial interest even when conflicted out. Thus, while a Council Member would have to disqualify him/herself on a matter affecting a piece of property in which the Council Member has a financial interest, he/she could address the Council, speaking to what the impact would be to his/her property.

In some instances, a Council Member may determine that it is appropriate to abstain from voting on a matter even though no financial conflict of interest exists. If a City Council member abstains from voting, their vote will count as a negative. A Council Member is counted as present for quorum purposes, but his/her abstention is effectively a negative vote.

For example, if a matter requires three affirmative votes for approval and one Council Member abstains, at least three other Council Members must cast affirmative votes for the matter to be approved.

4. Tie Votes
A tie vote results in a lost motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. If the matter involves an appeal, and affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken.

L. RECOGNITION TO SPEAK, COUNCIL MEMBER
Every Council Member desiring to speak shall address the Mayor and, upon recognition by the Mayor, shall confine his or her remarks to the item coming before the City Council.

1. Interruptions:

A Council Member, once recognized, may voice concerns, comments or ask staff to provide explanation or clarification of the item before the City Council, without interruption, unless out of order with the rules and procedures established herein and/or the Mayor call the item to order.

2. Public Hearings:

Council Members should not speak to the merits of an issue, other than to ask questions, until the public comment has been closed.

11 N. ADJOURNMENT OF MEETING
Regular meetings shall conclude no later than 910:00 p.m., unless the time is extended by a majority consensus of the Council.

The Mayor shall adjourn the meeting. In the instance of the lateness of the hour the Mayor may also adjourn the meeting to a date and time specific to continue discussions on either the remainder of the agenda or on a specific item for discussion.

O. RECESS
At any point during a meeting the Mayor may call for a brief recess.

P. AGENDA ITEMS OUT OF ORDER
The Mayor may, with the consent of the City Council, modify the order of the agenda at the meeting, if such modifications would promote fluidity in the process and discussions.

Q. AUDIO RECORDINGS
All regular meetings (except closed sessions) of the City Council are audio recorded, as well as special meetings. Workshops or meetings that require extensive interaction with the public, staff, and City Council may not be recorded if the length of the meeting is anticipated to be unusually long or if simultaneous discussions are expected to occur.

R. VIDEO RECORDINGS
All regular meetings (except closed sessions) of the City Council are video recorded, as well as any special meetings held in the Council Chambers. The City of Hanford allows the use of additional recordings as long as they are not being disruptive to the proceedings or to those in attendance. Any equipment being used should not block aisles, exits, or the view of others. If the use of equipment is determined to be disruptive by the legislative body, the use of said equipment may be banned. Council has identified an area against the East wall of the Chambers, just south of the Director’s box, where all video camera equipment should be setup for recording.

S. AGENDA FORMAT FOR MEETINGS
The agenda format for the Hanford City Council will be prepared to allow for an efficient method to conduct city business. The format and order of business will be established by the City Clerk, unless modifications are approved by the City Council.

12 T. COMPONENTS OF MEETING
The following sections of a regular meeting agenda shall set forth the guidelines of decorum for each respective section of the agenda.

1. Public Comments
For regular meetings, this is the time for citizens to comment on subject matters within the jurisdiction of the Hanford City Council, including matters listed on the meeting’s agenda and other matters not appearing on the agenda. For special meetings, citizen comments are, pursuant to the Brown Act (Government Code § 54950, et seq.) limited to matters on the agenda, and public comment will be accepted after each agenda item.

The Council cannot legally discuss or take official action on citizen requests that are introduced under this section.

This is also the time for citizens to comment on items listed under the Consent Calendar or General Business, or to request an item from the Consent Calendar be pulled for discussion purposes. Comments related to Public Hearing items will be heard at the time the item is discussed.

Each speaker will be allowed three minutes, but the Mayor has the discretion to shorten the time limit to make an efficient use of the Council’s time. As a courtesy, but not required, the speaker should state his/her name and provide their city of residence.

Any documents submitted by a member of the public to the City Clerk for the purposes of handing out to the City Council will be distributed and made a part of the record. The City Clerk will not read the documents out loud, but note who the correspondence was from.

2. Council Reports/General Reports
Brief, information-only reports, from City Council and/or Staff may provide updates to the City Council on major events or projects that may be of public interest. This is also the time for Council members to provide committee reports and to report on any meetings attended at the City’s expense.

23. Consent Calendar
All Consent Calendar Items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made, in which event the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

34. Public Hearings
A public hearing is only required where a specific law or ordinance applicable to the item expressly requires a hearing or a hearing is required

13 for constitutional reasons (usually to ensure "due process"). Sometimes the decision is made to hold a public hearing even though one is not required by law. In this case, the agenda documents will state that the public hearing is optional. Staff will open the item by providing a report , then the Mayor will open the hearing to public comments. Public comments are subject to the rules and regulation of the Hanford Municipal Code. After closing public comments, the Mayor will allow the Council to provide questions or comments to the staff prior to making a motion.

Once public comments are closed it is inappropriate for the public to speak except to answer an inquiry of a Council Member addressed through the Mayor. However, public comments may be re-opened by a majority approval by the Council to hear new information.

45. General Business
Any other remaining items requiring action may be placed in this section.

Items that do not need action, but are to provide informational or receive direction from the City Council may also be placed under General Business.

5. Council Reports/General Reports
Brief, information-only reports, from City Council and/or Staff may provide updates to the City Council on major events or projects that may be of public interest. This is also the time for Council members to provide committee reports and to report on any meetings attended at the City’s expense.

6. Items for Future Agendas
Any Council Member may request a matter which is not otherwise scheduled on a City Council agenda to be placed on a future agenda. The Council Member referring the item shall provide sufficient information as to the nature of the item. The City Council by concurrence of a majority may direct the City Manager to put the item on a future agenda.

U. ORDINANCES
Ordinances are the laws of the municipality. City councils are given the power to pass ordinances by Government Code Section 37100 as long as those ordinances are not in conflict with the laws and Constitution of the State of California or the United States. Approval of an ordinance requires a first reading or introduction and a second reading and adoption, with at least five days between readings (except an urgency ordinance). The passage of an ordinance requires the affirmative votes of at least three (3) council members. The ordinance or a summary is then published in the local newspaper and becomes effective thirty (30) days later. The thirty (30) day time frame is known as a referendum period. A referendum period is required by state law and is a time frame in which any citizen can file a petition challenging the legality of a recently

14 adopted ordinance. An ordinance is an action that can be repealed or amended only by a subsequent ordinance.

In matters deemed by the City Council to warrant immediate action to preserve peace, public safety or health, an urgency/emergency ordinance may be passed immediately upon introduction at either a regular or special meeting, and can be effective immediately.

V. RESOLUTIONS
A resolution sets forth the action of the council on certain types of policy, procedural, or administrative matters. It requires only one reading and may be changed by subsequent resolution.

W. RECOGNITIONS/PROCLAMATIONS
The City Council may recognize individuals, organizations, or activities during the meetings. Other organizations may also present recognitions to the City.

X. MINUTES
The City Council utilizes summary minutes, which include the motions made, action taken, and a brief summary of council, staff and/or public comments. The audio recording may be used for reference, but it is not the official record of the meeting.

The City Clerk shall prepare the Minutes, and upon approval of the City Council, it shall become the official record.

Y. APPEALS
The filing of an appeal shall have the effect of staying the issuance of any permit or action until such time as the matter on appeal is resolved. If there are subsequent items to come before the Council that are subject to the outcome of the appeal, those items shall be listed following the item for appeal on the agenda, the decision of which shall be factored upon the Council’s decision on appeal.

15 CHAPTER 3

DECORUM
A. ENFORCEMENT OF DECORUM
The City Manager shall designate the Chief of Police, or his/her designated representative as a sergeant-at-arms when necessary to attend City Council meetings for the purpose of maintaining order and decorum in the City Council Chambers, lobby, or other designated meeting location. Upon instructions from the Mayor, the sergeant-at-arms shall eject any person from the City Council Chambers, in conformance with State law.

B. CONDUCT IN THE CITY COUNCIL CHAMBERS

1. Council Chambers Defined
Council Chambers shall be, in addition to the usual and customary meeting location, any location or facility wherein a majority of the legislative body may meet for an open and public meeting as defined by the Brown Act, whether it be a regular meeting, special meeting, or emergency meeting.

2. Council Dais
The City Council seating area, most commonly referred to as the Council Dais is restricted to Council and city staff at all times. Loitering or the dissemination of materials are not permitted in the area directly in front of the City Council seating area, commonly referred to as the well, unless invited by a Council Member to step forward. Written or photographic materials are to be handed to the City Clerk for dissemination to the Council, and made part of the record.

3. Usage of Electronic Communication Devices at the Dais It shall be the policy of the City Council that City Council Members, and any other members of the City’s Boards, Commissions, and Committees, shall not use electronic communications (i.e.text, emails) with anyone in the public, or between themselves, while at the dais and/or participating in a public meeting. Nothing in this policy shall preclude a Council Member from having their phone on the dais with them in the event of an emergency.

4. Rules of Decorum for the Public
Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening or abusive language, clapping, whistling, and stamping of feet or other acts which disturb, disrupt, impede or otherwise render the orderly conduct of the city meeting infeasible. A member of the audience engaging in any such conduct shall, at the discretion of the presiding officer or a majority of the City Council,

16 be subject to ejection from the meeting per Government Code Section 54954.3(c).

5. Rules of Conduct and Safety
When the City Council is in session, all persons present must preserve safety and order. Members of the public should sit in the seats provided, subject to ADA compliance, unless addressing the Council or entering or leaving the Council Chambers. Members of the public shall not block the aisles or exits in any manner. Members of the public should not bring audible equipment into the Council Chambers, including cellular phones or pagers, without first either turning said equipment off or to a silent mode.

6. Removal from the Council Chambers
Any person who commits the following acts in respect to a meeting of the City shall be removed from the Council Chambers per Government Code Section 54957.9.
(a) Disorderly, contemptuous or insolent behavior toward the City or any member thereof, tending to interrupt the due and orderly course of said meeting; and,
(b) A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting; and,
(c) Disobedience of any lawful order of the Mayor, which shall include an order to be seated or to refrain from addressing the City Council; and,
(d) Any other unlawful interference with the due and orderly course of said meeting.

C. COURTESY

1. Council Members
Council Members shall accord the utmost courtesy to each other, city employees and the public appearing before the City Council, and shall refrain at all times from rude and derogatory remarks, public criticism of staff, remarks as to integrity, abusive comments and statement as to motives and personalities.

2. Public Speakers
Members of the public have the right to attend City Council meetings and to address the City Council on specific agenda items and under the Public Comments section of the agenda. The right of the public to address the City Council includes their right to criticize the policies, procedures, programs, or services of the City, and the acts or omissions of the City Council members. Criticisms that do not relate to city business will not be tolerated.

17 While the City Council meeting is in session, all persons must preserve order and decorum. A person who addresses the City Council under a specific agenda item or under Public Comments may not engage in speech or conduct which is likely to provoke others to violent or riotous behavior, which disturbs the peace of the meeting by loud and unreasonable noise, which is outside of the Council’s jurisdiction, repetitive, or which disrupts, disturbs, or otherwise impedes the orderly conduct of any City Council meeting.

The Mayor or other presiding officer shall request that a person who is breaching the rules of decorum cease such conduct. If, after receiving such a warning, the person persists in breaching the rules of decorum, the Mayor or other presiding officer may order the person to leave the City Council meeting. If such person does not leave, the Mayor or presiding officer may request any law enforcement officer who is on duty at the meeting as sergeant-at-arms to remove the person from the Council Chambers. In the event there is no one from law enforcement present, the Mayor or presiding officer may direct the City Manager to contact law enforcement.

D. DISCIPLINING A DISRUPTIVE MEMBER
If one member engages in disruptive behavior, it is the responsibility of the City Council to remind the disruptive member about their duties. The failure of the governing body to deal with a misbehaving member or commissioner can also have legal consequences for the locality. For example:

1. A City Council member or Commissioner that mistreats staff members by using inappropriate language, asking the staff member to perform personal tasks, hugging or touching staff in an inappropriate manner, etc. may be putting the locality at risk for a lawsuit alleging harassment or a hostile work environment. If the governing body does not take appropriate steps to avoid the appearance of agreement with the objectionable behavior of a fellow member or commissioner, the inappropriate behavior may be considered to have been sanctioned by the governing body.

2. A member that leaks a confidential legal opinion of the local government attorney can result in the loss of the attorney client privilege and with the loss of the attorney client privilege it is possible the opinion can be used in court against the locality. In order to protect the attorney client privilege the other members of the governing body need to take affirmative action against the member that leaked the opinion.

In some instances meeting one-on-one outside of a public meeting can rectify a misunderstanding or correct inappropriate behavior. The manner in which a situation is addressed may be on a case by case basis. If the behavior continues

18 or if the actions are more severe, the City Council may determine other methods of discipline.

The Mayor, with the approval by a majority of the Council, may remove a Commissioner from their seat. Similarly, a Council Member may be removed from his or her standing committee assignments as well as assignments to outside committees.

One of the most common forms of discipline is for the governing body to “censure” a fellow council member. A censure is a public statement condemning the member’s inappropriate behavior with the hopes of reforming him or her so that he or she will not behave in the same way again. Members can be censured for misconduct at meetings, failing to follow proper procedures, violating confidentiality, illegal or immoral conduct, absenteeism, lying, disloyalty, working against the organization, conspiracy, and violating other values that the Hanford City Council holds dear. With a consensus of the Council, a censure may be placed on a future agenda. Censures are then approved by a resolution.

E. NOISE IN THE LOBBY
Noise emanating from the lobby outside the City Council Chambers which disrupts City Council meetings shall not be permitted.

F. DISTRIBUTION OF LITERATURE AND OTHER MATERIALS IN CITY

COUNCIL CHAMBERS
No person, other than city staff, shall distribute flyers, leaflets, placards or other literature or circulate any petition within the City Council Chambers.

Flyers, leaflets, placards or literature may only be distributed to the Council by a member of the public under Public Comments, or by a project applicant/appellant pertaining to city business as may be referenced on the agenda, by approaching the City Clerk and requesting such material be distributed on their behalf.

Hand-held signs are permitted in the Council Chambers, but they cannot block the view of others in the audience or prevent the public from freely entering or exiting the room.

19 CHAPTER 4

PROCLAMATIONS, CERTIFICATES, AND OTHER ACCOLADES
A. PURPOSE
The purpose of this policy is to establish uniform procedures, criteria, and identify authority.

B. GUIDELINES
The following are basic guidelines for recognition.

Proclamations – Generally proclaims certain periods of time (days, weeks, or months) in honor of an event or activity. Proclamations also may recognize individuals for extraordinary contributions they have made to the community.

They contain several biographical or informational paragraphs. Examples include Fire Prevention Week, Arbor Day, and American Red Cross Month.

Certificates – Certificates are prepared in response to the type of recognition desired and are to express appreciation for exemplary service or performance to individuals, teams, or organizations.

Other Tokens of Appreciation – These items include various forms of Hanford memorabilia and are distributed at the discretion of individual City Council Members, City Clerk or City Manager. For example, the City Clerk is often contacted for lapel pins and forwards them to the requesting parties.

C. POLICY
It is the policy of the City of Hanford to recognize individuals and/or organizations for their outstanding performance, or honor special events and dates with proclamations, certificates, plaques, or other tokens of appreciation in accordance with the criteria set forth below.

1.Request for proclamations, certificates or plaques from City Council Members, city departments, residents, and local organizations must be submitted to the City Clerk’s office, in writing, at least two (2) weeks prior to the event.

2.Requests should specify:
(a) Reason why recognition should be granted; and
(b) Information that will assist the Mayor, City Council, or City Manager in arriving at a decision.

3.Requests by individuals or organizations for proclamations or certificates of recognition/appreciation are subject to approval by the

20 Mayor and City Manager. The Mayor and City Manager will determine if it will be presented at a City Council meeting or will direct the City Clerk to forward the accolade to the recipient.

4.All requests for plaques, framed certificates, or custom gifts to visiting officials/dignitaries, elected officials, individuals or organizations shall be approved by the Mayor and City Manager.

5.Individual Council Members shall have the discretion to direct the City Clerk to prepare certificates (not framed) or another token of appreciation that he or she will personally present.

6.Requests for plaques, gifts or awards to city employees for dedicated service to the city shall be approved by the City Manager.

7.The Mayor and City Manager shall have the discretion to determine the appropriate type of honor for special or unusual circumstances that may arise and may warrant deviation from this policy.

21 CHAPTER 6

ADMINISTRATIVE RULES
A. RULES AND PROCEDURES ADMINISTRATION

1. Review of City Council Rules and Procedures – The Council will review and revise the Handbook of Rules and Procedures as needed.

2. Adherence to Rules and Procedures – During City Council discussions, deliberations and proceedings, the Mayor bears the primary responsibility to ensure that the City Council, staff and members of the public adhere to the Council’s adopted protocol.

3. City Attorney as Rules and Procedures Advisor – With the consensus of a majority of the Council, the City Attorney may be directed to interpret the City Council’s adopted Rules and Procedures and proposed changes.

B. CONFLICT WITH CITY MUNICIPAL CODE, ADMINISTRATION

POLICIES, STATE OR FEDERAL LAW
If there is any conflict contained hereinabove with the City Municipal Code, Administration Policies, State or Federal Law, such laws shall prevail.

13.F.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Authorization to pre-purchase a Tier 4, 500kW Diesel Generator from QUINN Power Systems for Water Well #52 and the Public Works Corporation Yard Facilities, and encumber from the Water Well No's. 51 & 52 Capital Improvement Project (CIP # 823637) 0391 Water Capital Funds in the amount of $283,908 to fund the equipment purchase.

RECOMMENDATION:

Recommendation: That the City Council, by motion, authorize a sole source purchase from QUINN Power Systems and encumber $283,908 from the Water Well No's. 51 & 52 Capital Improvement Project (CIP # 823637) 0391 Water Capital Funds in the amount of $283,908 to procure a Tier 4 500kW Diesel Generator to serve as a new backup generator for Water Well #52 and the Public Works Corporation Yard.

Recommended Motion:

I move to authorize a sole source purchase from QUINN Power Systems and encumber $283,908 from the Water Well No's. 51 & 52 Capital Improvement Project (CIP # 823637) 0391 Water Capital Funds to procure a Tier 4 500kW Diesel Backup Generator for the new Water Well #52 and the Public Works Corporation Yard.City
BACKGROUND:

Construction documents for the site facilities improvements for Water Well #51, located on Grangeville Boulevard west of the BNSF railroad crossing, and Water Well #52 located at the Public Works Corporation Yard are currently advertising for construction, with bid opening scheduled for April 29th, 2025.

The City operates 12 generators to provide backup power to water wells and other city facilities.

These generators are all going through required regulation upgrades for compliance with air quality requirements, and the older Tier 3 generators must be replaced with Tier 4 or higher. The city participates in the SOURCEWELL Cooperative Supplier program, which is a cooperative purchasing program that manages the solicitation requirements and combines the buying power of more than 50,000 government, education, and nonprofit organizations. The Cooperative Purchasing benefit is a strategy where these multiple entities combine their buying power by sharing procurement contracts and aggregating their volume to secure better terms, reduce costs, and streamline the procurement process. By utilizing Sourcewell contractors and suppliers, the city is ensured to be getting the best

prices for construction materials quoted.

The City utilized Sourcewell Cooperative to request the quote for a QUINN provided Diesel Generator. The city has a current maintenance contract with QUINN Power Systems to provide monthly services to other backup generators. Therefore, it is recommended the purchase be through QUINN to also minimize the inventory of spare parts for repairs and to provide consistent maintenance for all city-operated generators.

The installation of the generator equipment will be done by the awarded contractor for the Water Well #52 site facilities improvements, which is currently advertising for construction with bids to be opened on April 29th, 2025.

QUINN Power Systems provides generators, including annual servicing and part for repairs for 12 of the city’s critical generators for well, which is essential infrastructure for maintaining a constant power source during outages.

The generators supplied by Quinn Power Systems are not only integral to ensuring uninterrupted power to the city facilities but are also required to meet specific safety compliance regulations that govern our operations. Quinn Power Systems is the only vendor capable of providing the specialized equipment and support needed to meet these strict State and Federal requirements, including both the equipment itself and the ongoing maintenance and parts supply.

Given Quinn’s proven history of reliable service and equipment provision to the city, we have confidence in their ability to meet the unique needs of our well operations. Quinn is the only vendor that offers the customized equipment necessary for our city’s operational requirements, and their past performance has demonstrated that they can meet our timelines and safety standards effectively.

Staff received a quote from QUINN Power Systems for a Tier 4 500kW Diesel Generator that will provide backup power to the proposed Water Well #52 to be located at the Public Works Corporation Yard, as well as provide backup power to the corporation yard building and facilities. The estimated lead time for delivery upon approval is approximately 20 to 24 weeks. It is necessary to pre- purchase the generator for the Water Well #52 project due to the long lead time.

The existing generator at the Corporation Yard was taken out of service several years ago due to it being non-compliant with air quality regulations, and is legally not allowed to operate. Operating the old generator would put the city at risk of fines if it were operated. Currently, the corporation yard is operating without backup power facilities.

FISCAL IMPACT:

The FY 24/25 Capital Improvement Budget includes $693,709 and $2.4M in Water Capital and Water Impact Funds, respectively, for the design and construction of Water Well #51 and #52 site facilities, including a generator at Well #52. There are sufficient project funds available. Therefore, no additional appropriations are needed at this time.

The quote from QUINN Power Systems in the amount of $283,908 includes delivery to the Corporation Yard and excludes taxes and permits. Pre-order of the generator materials is necessary due to approximately 20-24 week delays in shipment, which could delay construction completion.

ATTACHMENTS:

1. QUINN Generator Quote

QUOTATION NO. 31384519
3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156 Date: October 17, 2024 Page: 1 of 5

To: Contact: Glen Weaver Terms: Net Cash, see T&C’s
Company: City of Hanford F.O.B. Jobsite, unloading by others Address: Sales Rep.: Ryan Hansen
City, Zip: Contact #: 559-317-7041
Phone: 559-585-2554 Email: [email protected] Email: [email protected] Project Name: Hanford PW WTP and Building 500kW + 2x ATS

Qty: Description Unit Price Extension
1 New Caterpillar, Model C18 PKAM Diesel, Fixed Generator Set. Rated 500ekW, w/fan, 60Hz, 3Ph, 277/480V at 1800 RPM, Sound Attenuated enclosure (White), Certified Tier 4 Final.

$ 260,901 $ 260,901
1 New ASCO ATS. ASCO 7000 Series, Automatic Delayed transition transfer switch, 800 Amp, 480V, 3 Phase, 4 Wire, Solid Neutral, Open enclosure. $ 16,264 $ 16,264 1 New Caterpillar ATSGABN, Automatic Transfer Switch $ 6,743 $ 6,743

Option: Remote Annunciator Panel: $1,200

• Sourcewell discounting applied
• Quote includes freight to the jobsite
• Quote does not include sales tax
• Quote does not include applicable permits or fees
• Genset lead time estimate as of 10/17/24: 20-24 weeks upon submittal approval

Includes standard features as listed in product data sheet and additional accessories as listed herein…
SALES TAX NOT INCLUDED. Buyer responsible for all taxes including any applicable tire fees. The quotation provided herein is for information only, and is not a valid offer to sell unless signed by an officer of Quinn Power Systems in the space provided below. Any offer to sell or any offer accepted shall be subject to the Terms and Conditions pag e. Unless expressly stated on the face of this quotation, all prices, delivery schedules and product specifications are subject to change without notice. Quotation is good for 30 days from quote date above, expires after that duration.

Total Price
(SALES TAX NOT
INCLUDED):
$ 283,908

QUOTATION NO. 31384519
3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156 Date: October 17, 2024 Page: 2 of 5

BILL OF MATERIALS

Generator: C18 PKAM 500ekW Diesel Standby Generator
- EPA/CARB Tier 4F Final
- 60HZ 480V
- 3 Phase
- 1800rpm
- Permanent Magnet Excitation
- Installed for standby power
- UL 2200 Listed package genset

Control Panel: GCCP1.2 Control Panel
- Auto Start control module
- Features 3 Phase generator sensing & protection
- 8 configurable digital i/o’s
- Monitors engine parameters
- Displays warnings, shutdown, and engine status information on the back-lit LCD screen - Local Annunciator NFPA99-110/CSA282
- Product link 4G LTE Telematics

Protection System:
- 800A Single Manual CB LS/I
- SUSE Decals & Films

Exhaust System:
- CAT Clean Emissions Module (CEM)
- Includes Diesel Oxidation Catalyst (DOC)
- Includes Diesel Particulate Filters (DPF) and CAT Regeneration System - Regeneration system designed to operate automatically and maximize machine uptime

Fuel System:
- 660 GAL useable capacity sub tank base
- Fuel tank fill pipe & lock cap, locking fuel fill
- Wide Base
- Standard Air Cleaner

Batteries and Starting System:
- Standard wet batteries come preinstalled with the Genset. - 1000 CCA batteries, 90 amp/hr
- Battery charger 10 amp dual rate, includes AC fail, charge fail, low battery voltage, high voltage alarms for NFPA 99/110 requirements - DC ammeter and voltmeter
- Jacket water heater 120/240VAC, 3000W, UL listed Jacket Water Heater for cold weather applications

Lube System:
- Initial fill of lube oil

Documentation:
- UL 2200 listed package generator set
- IBC Seismic cert of compliance
- Operation and maintenance manual
- Factory standard test
- CAT Decals, Safety & serviceability films & bonded neutral films - Standard warranty – 2 years from startup service
- Delivery to jobsite included (installation by others) - Standard field test and startup
- First year CVA (Customer Value Agreement) included in sale

QUOTATION NO. 31384519
3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156 Date: October 17, 2024 Page: 3 of 5

Not included
Sales tax
Air, building or construct permits
Offloading/crane service of equipment off delivery truck Installation, wiring, piping, plumbing or anchoring of equipment Diesel fuel, initial fill or for testing

Availability:

Submittals: Estimated (10+ Weeks) on receipt and approval of purchase order. (1 electronic copy) Submittal approval is expected not exceed 60 days, additional time may impacted delivery schedule and equipment price increases.

Equipment: Estimated (20+ Weeks) for factory build time after submittal approval. Subject to change at time of order.

Modifications: Estimated (Additional time TBD) additional time will vary depending on 3rd party or Quinn shop schedule and scope of work.

Not included: Unforeseen factory delays, transit time from factory or vendor and/or delays due to project site readiness. ** Equipment prices and lead times are subject to change without notice.**

NOTES, EXCEPTIONS, CLARIFICATION

➢ Quinn Power Systems is not a general, electrical or installing contractor. Providing equipment and services as described above only.

➢ The equipment offered in this proposal is CAT standard product (with modifications) as listed above based on verbal request. No specifications or drawings provided for review. No other written details, plans, specification sections, contract documents, general or supplementary conditions apply to this quotation. Equipment is as stated above, call for any revisions to equipment quoted. Exception taken to anything not included in this proposal and as listed below.

➢ Quotation does not include any Sales Tax, Air District or Building Permits, Off-loading or Crane Services, Installation or Anchoring, Initial Fuel fill or Test fuel, Major Testing unless otherwise specified in the Bill of Materials.

➢ Depending on final height of installed generator set, a working platform may be required to access the control panel and maintenance doors. Platforms are not included in this proposal, unless stated above. Call for revised quotation if required.

➢ Startup/Commissioning Services are provided for CAT factory/QPS supplied equipment only. Scope of work for Startup Services available upon request. Out of Scope services are billed on a Time & Material basis in the field at purchaser's expense. QPS standard labor rates apply. Technician services are provided during normal business hours Monday through Friday.

➢ Exception taken to any NETA 3rd party or independent testing requirements. Any and all testing as listed above to be provided by QPS technicians.

EMISSIONS NOTE

➢ "California Air Resources Board (CARB) has approved alignment with the federal New Source Performance Standards (NSPS). Such alignment allows for emergency standby engines to be exempt from Tier 4 emissions standards; however, local air districts can require more stringent emissions control. The prospective buyer of the equipment quoted above is hereby notified the NSPS exemption does not apply to non-emergency standby engines (e.g. prime power applications such as peak shaving, parallel operation with the grid, or storm avoidance), or portable engines, even if used for emergency standby. Consult the local air district for permitting requirements and required emissions controls. Presently, South Coast Air Quality Management District (SCAQMD) Rule 1470 requires the use of a particulate filter if an engine is located within 100 meters of a school, and may require either a diesel particulate filter or an oxidation catalyst, depending upon engine size, if the installation is within 50 meters of a sensitive receptor. Particulate filters may also be required for Title V and major polluting facilities. For emissions requirements specific to the project for which this engine is being quoted, please contact SCAQMD at 909-396-2000. Unless otherwise listed above a DPF is not included in this proposal, please call for quotation if a DPF is required for this project.”

➢ Caterpillar engines require a minimum of 30% load to prevent engine damage due to wet-stacking. Depending upon the permit and site specific conditions, SCAQMD emergency engine permits will only allow between 20 and 50 hours of runtime per year for non-emergency applications such as testing and exercising. Passive Diesel Particulate Filter systems depend on generator loading of a minimum of 50-60% to achieve minimum exhaust temperature threshold to keep soot regeneration and the filter backpressure within acceptable levels. If the engine will be operated consistently at low loads/low exhaust temperatures, the customer should make provisions to add load via facility operations or a load bank. Active Diesel Particulate Filter systems require no external load in order to regenerate. If listed above, Passive DPF option pricing, does not include a load bank or a load bank circuit breaker. If a load bank is needed for this project, please call for quotation.

TERMS AND CONDITIONS

1. Acceptance of Order.

This Quotation is for Buyer's information only and is not a valid offer to sell unless signed by an authorized representative of Seller in the place provided on the face of this Quotation. Prices, terms and conditions in an order from Buyer, which are inconsistent with the prices, terms and conditions of this Quotation, will be rejected by Seller, and are of no force and effect unless accepted in writing by Seller. Prices, delivery schedules and the scope of work on this Quotation are subject to change at Seller’s discretion.

2. Liability.

QUOTATION NO. 31384519
3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156 Date: October 17, 2024 Page: 4 of 5

Seller's liability on any claim of any kind, including claims for negligence, or for any loss or damage arising out of or con nected with the manufacture, sale, delivery, installation, resale or use of any products covered by or furnished under any order connected with this Quotation shall be limited to those claims arising solely from the acts of Seller and Seller shall in no way be liable for any special, indirect, incidental or consequential damages. The term “consequential damages” shall include, but not be limited to, loss of anticipated profits, business interruption, lo ss of use, revenue, reputation and data, costs incurred, including without limitation, for capital, fuel, power and loss or damage to property or equipment. Buyer expressly acknowledges and agrees that Seller has set its prices in reliance upon the limitations of liability and other terms and conditions specified herein, which allocate the risk between Seller and Buyer and form a basis of this bargain between the parties. Any claims against Seller for shortages in shipments shall be made in writing to Seller within fifteen (15) days of receipt of shipment by Buyer. Unless otherwise provided for in writing, Seller's responsibility for shipment ceases upon delivery to carrier, and any claims for shortage, delays or damage occurring thereafter shall be made direct to carrier by Buyer. Seller shall not be liable for any delays in delivery attributable to strikes, labor disputes, lockouts, accidents, fires, delays in manufacture or in transportation, delays in delivery of component materials, floods, severe weather, or Acts of God, embargoes, governmental actions, or any other cause beyond the reasonable control of Seller. Seller shall not indemnify nor be liable to Buyer, Buyer’s assigns, successors, purchasers, lessees or licensees, or to any person or entity for any claims, losses, e xpenses or judgments arising out of or resulting in any way from the product or integra tion of compatibility of the product with any other components, processes, facilities or equipment that does not comply with the equipment manufacturer(s)’s recommendations.

3. Shipments.

Unless otherwise specified, all risk of loss from the goods shall shift to Buyer at such time as the goods are delivered to a carrier for shipment to Buyer. Unless otherwise specified, shipment dates are approximate and all quoted prices exclude shipping costs. Shipment of goods under any order accepted by Seller shall be subject to the approval by Seller of Buyer’s financial condition at the time of shipment.

Whether or not terms of payment are specified elsewhere, Seller may, at its option, condition shipments under any order accepted by Seller upon receipt of satisfactory security or of cash prior to shipment. If, at Buyer’s request, shipment of goods under any order accepted by Seller is delayed more than thirty (30) days after the shipment date specified in the order, or the date the goods are ready for shipment, whichever is later, Seller will require immediate payment in full and/or assess additional charges for the expenses incident to such delay.

4. Termination.

In the absence of a written agreement between Buyer and Seller expressing different terms and conditions as to termination, any order accepted by Seller may be terminated prior to completion by Buyer only upon written notice to Seller and payment of Seller’s termination charges. If notice of termination is received by Seller after Seller has committed to buy the principal components for any order, termination charges shall include all direct and indirect costs incurred by Seller and the total profit anticipated by Seller. Additionally, Buyer’s instruction to Seller to stop work for thirty (30) days during the time specified for performance in any order may be construed by Seller as the equivalent of written notice of termination from Buyer and previous stipulations will be in effect.

5. Taxes.

Unless expressly stated, Seller's prices do not include sales, use, excise or similar taxes, which Seller may be required to pay in filling Buyer's order. The amount of any applicable tax shall be paid by Buyer as an additional charge unless specifically included in any order accepted by Seller, or in lieu thereof, Buyer shall provide Seller with a tax exemption certificate acceptable to the taxing authorities.

6. Patents.

Seller shall, at its own expense, defend and save Buyer harmless from the expenses and consequences of any suit or procedure brought against Buyer, based on a claim that the use or sale of goods specified in any order accepted by Seller constitutes an infringement of any United States letters of patent in existence on the date of any such order; provided Buyer promptly notifies Seller in writing of such claim and gives the necessary authorization, information and assistance for the defense of such a claim.

7. Changes.

Seller, and Seller's suppliers, may, at any time, without notice to Buyer, make changes (whether in design, materials, the addition of improvements, or otherwise) in any goods specified in any order accepted by Seller without incurring any obligation of any kind as a result thereof, but only to the extent that such change does not cause the goods specified to fail to meet Buyer's requirements. Buyer may, in its order, provide for changes in its requirements with provision for a corresponding equitable change in the price, if any; but in no instance shall Buyer make changes, which are substantially different from the scope of the original order accepted by Seller.

8. Export Sales.

In the event the goods and services specified in any order accepted by Seller are for export, the Buyer shall be responsible for securing export, import and other licenses or authorizations as may be required.

The conditions specified in this Section apply to all export transactions. This transaction is only for the sale of the equipment requested and detailed in this Quotation. Not included is any startup assistance, field- testing, training or any other services that might be required on site. Also not included is any installation, installation audits, sea trials (if applicable), or installation materials. To ensure proper application, installation, and warranty integrity, Buyer is encouraged to contact the applicable Caterpillar Dealer for these services. The costs of these services are not included in the sale price nor will Seller be responsible for any such related costs.

9. Permits for Equipment Design, Installation and Operation.

As a supplier of equipment, disclaims responsibility for any and all permits or licenses necessary to design, install and operate the equipment due to zoning, air quality, environmental, safety, building or construction codes or use permits pertaining to Buyer’s particular application of such equipment or any similar type of permit. Special attention should be given to the requirements of local air district rules and California Air Resources Board (CARB) regulations pertaining to permit requirements. Seller is quoting on equipment based on the specifications set forth in this Quotation. If additional equipment or engine modifications are required beyond the specifications, such as additional equipment required for compliance by a local air district or CARB, those items are not included and are the responsibility of Buyer. For example, South Coast AQMD (SCAQMD) Rule 1470 may require controls and limits on particulate matter, especially when the engine installation is within 100-meters from a school, or within 50 meters of a sensitive receptor (defined in Rule 1470). Ultra low sulfur fuel is required for particulate filters. CARB Diesel Fuel, or other CARB-approved alternative fuel, is also required for compression ignition (CI) engines operated in California. When indicated in the bill of materials, the proposed equipment may be SCAQMD pre-approved as Certified Equipment. This certification does not eliminate the permit process or responsibility of others to obtain a permit. Procurement of certified equipment assures permitability, reduces the permit processing fees and reduces the time necessary to obtain the permit through SCAQMD.

10. Start-up, Commissioning and Operating Requirements.

Equipment provided in this Quotation may require start-up and commissioning, including inspection(s), to ensure the equipment is installed in accordance with manufacturer(s)’s recommendations and specifications. If Seller has commissioned the equipment, Buyer agrees not to modify the design or components of the installation such that the modifications would violate any legal requirements of the installation, or would cause the installation to deviate from manufacturer(s)’s recommendations and specifications. Buyer acknowledges and agrees that, with respect to products sold to Buyer in connection with this Quotation, Buyer shall have the sole responsibility to ensure the products are properly installed, operated and maintained in accordance with the manufacturer(s)’s recommendations and specifications, and to determine and comply with all applicable Federal, state, local and regulated use restrictions and requirements, including, without limitation, the continuing responsibility to ensure that the use of product is in full compliance with all applicable environmental laws and regulations. Failure to install, operate and maintain the products in accordance with the manufacturer(s)’s recommendations and specifications will invalidate any applicable manufacturer’s warranty.

11. Additional material.

Only those items listed in this Quotation are included with any order. For example, unless specifically identified in this Quotation, the following items are not included with any purchased equipment: any exhaust or fuel piping, main fuel tank, fuel, duct work, special tools, insulation, wiring, cable, bus duct, concrete, anchor bolts, rigging or any material or labor incidental to the installation itself. Buyer specifically assumes responsibility for the provision of any such items if not specifically identified in the Quotation.

12. Hours of services.

When included, delivery, startup assistance, field testing, training or any other services required on site will be provided during the normal weekday working hours of 7:00 am to 4:30 pm. Delivery or services occurring at any other time, weekends or holidays is subject to premium charges.

13. Warranty.

The equipment manufacturer's warranty is the only warranty provided in connection with the equipment described in this Quotation. Buyer is responsible for operating and maintaining the equipment as specified by the manufacturer. The manufacturer’s warranties are exclusive and in lieu of all other warranties either oral or written, express or implied, including but not limited to any warranty of merchantability or fitness for a particular purpose. Seller is not a manufacturer and makes no warranty and shall not, under any circumstances, be liable for any indirect or special, incidental or consequential damages including but not limited to loss of production, loss of profit, loss of use or business interruption, or any other economic loss, whether arising from contract, tort, strict liability or any other theory of law. Buyer, Buyer’s assigns, successors, purchasers or any other person designated to operate the equipment as the end user, is responsible for operating the equipment in accordance with manufacturer(s)’s recommendations and specifications. Failure to perform all scheduled maintenance may result in damage to the equipment, and may be grounds to deny warranty coverage.

14. Terms.

Terms of payment are due upon receipt of invoice with no deductions of any kind for retentions, setoffs, discounts or other similar items. A finance charge of 1.5% per month (not to exceed the maximum allowed by law) will be charged on all past due invoices. When necessary Seller will file a California “Preliminary 20-day notice” pursuant to Section 3097 of the California Civil Code.

15. Cost additives.

A: Unit Cost.

Quotation prices are valid for 30 days only and are based on current market prices as of date of quotation. The Seller reserves the right to adjust the final invoice with a price escalation up to 6% due to 1) purchase orders being received after expiration of quotation, 2) fluctuations in raw materials market prices at time of order, 3) labor rate increases at time of scheduled field services, 4) delays in submittal approvals and/or release of equipment or 5) additional items or services provided that were not included as part of the original quotation. Since final invoicing can and may take place up to a year or more from original quotation date.

B: Delays.

If delivery is delayed by customer Buyer beyond original shipment date, purchase price is due 30 days after original shipment date and a storage and handling charge will be applied and is due each month until delivery. Finance charge of 1.5% per month (not to exceed the maximum allowed by law) is applicable on any amounts arising hereunder or in connection herewith that are not paid when due.

C: Start up.

QUOTATION NO. 31384519
3500 Shepherd Street, City of Industry, California 90601 Box 226789, Los Angeles, California 90022-0744
(562) 463-6000 Fax: (562) 463-7156 Date: October 17, 2024 Page: 5 of 5

If construction of the facility or other delays are experienced or expected, which prohibit the initial startup of the equipment beyond one year from delivery additional costs may be imposed including, but not be limited to, long term storage preparation, inspection charges, parts, service, etc.

16. Lead Times.

Lead times are based on manufactures estimated timetables. Project completion time may vary due to delays in receipt of purchase orders, submittal approval, release of equipment, manufactures unforeseen delays in production or holiday schedules. Project completion time frame cannot be guaranteed. Back orders will be processed as soon as available. Part number changes may be made to provide latest improved interchangeable items of equipment.

17. Governing Law and Venue.

The rights and obligations of the parties with respect to the transactions contemplated by this Quotation shall be governed in all respects by the laws of the State of California. The parties hereto irrevocably agree that the exclusive venue for any litigation arising in connection with the transactions specified in this Quotation shall be in the courts located in the County of Los Angeles, California.

18. Attorneys’ Fees and Costs.

In the event of any legal action, controversy, claim, or dispute between the parties involving the transactions contemplated by this Quotation, the prevailing party shall be entitled to recover from the other party reasonable expenses, attorneys’ fees, and costs.

19. Additional Conditions.

Buyer shall furnish to Seller, at no cost, suitable working space, storage space, adequate heat, telephone, light, ventilation, regulated electric power and outlets for testing purposes (if applicable). The facilities shall be within a reasonable distance from where any applicable services are to be provided. Seller and its representatives shall have full and free access to the equipment in order to provide any applicable services. Buyer shall provide the means to shut-off and secure electric power to the equipment and provide safe working conditions. Buyer shall not require Seller or its employees, as a condition to site access or otherwise, to further agree or enter into any agreement, which waives, releases, indemnifies or otherwise limits or expands any rights or obligation whatsoever. Any such agreements shall be null and void. Seller is under no obligation to remove or dispose of parts or equipment unless specifically agreed upon in Seller’s scope of work. Seller-removed parts become the property of Seller. Seller must not perform any electrical power switching unless specifically requested by Buyer, under the supervision of Buyer, and subject to procedures jointly agreed to in advance. Notwithstanding Buyer’s request, Seller may refuse to perform power switching, if in the opinion of Seller, such action would be unsafe. IN THE EVENT THAT SELLER PERFORMS POWER SWITCHING, TO THE FULLEST EXTENT PERMITTED BY LAW, BUYER SHALL INDEMNIFY, DEFEND, AND HOLD SELLER HARMLESS FROM ANY AND ALL LIABILITY, ACTIONS, SUITS, CLAIMS, DEMANDS, DAMAGES, COSTS, AND EXPENSES (“LOSSES”) ARISING OUT OF OR IN ANY WAY CONNECTED WITH OR RESULTING FROM SELLER’S PERFORMANCE OF POWER SWITCHING, REGARDLESS OF WHETHER THE LOSSES RESULT FROM SELLER’S NEGLIGENCE (WHETHER ACTION OR PASSIVE, AND WHETHER SOLE, JOINT, OR CONCURRENT), AND EVEN THOUGH CAUSED IN WHOLE OR IN PART BY A PRE-EXISTING DEFECT, STRICT LIABILITY, OR OTHER LEGAL FAULT OF SELLER. THIS INDEMNITY SHALL APPLY TO ANY ACTS OR OMISSIONS OR NEGLIGENT CONDUCT, WHETHER ACTIVE OR PASSIVE, ON THE PART OF EITHER SELLER OR BUYER. If OSHA or any other federal, state or local government, trade association, or contractual regulations or standards require a “safety person” to be on site during the performance of services, or in the event of a trade union jurisdictional dispute where trade union represented personnel are required to assist or stand by during the performance of services by Seller, Buyer shall be responsible for providing for and paying for any charge or wages for such person(s), as applicable. Buyer shall immediately inform Seller, in writing, at the time of order placement and thereafter, of any unsafe or hazardous substance or condition at the site, including, but not limited to, the presence of asbestos or asbestos-containing materials, and shall provide Seller with any applicable Material Data Safety Sheets regarding the same. Any losses, costs, damages, claims and expenses incurred by Seller as a result of Buyer’s failure to advise Seller shall be borne by Buyer. Seller, in its sole discretion and without cost or penalty, reserves the right to cancel its performance under this Agreement or any order immediately upon written notice to Buyer following Seller's discovery of unsafe or hazardous site substance or condition or any other circumstance altering Seller performance of Services. Buyer shall appoint a representative familiar with the site and the nature of the Services to be performed by Seller to be accessible at all times that Seller personnel are at the site. Seller shall not be liable for any expenses incurred by Buyer in removing, replacing or refurbishing any Buyer equipment or any part of Buyer’s building structure that restricts Seller's access. Buyer's personnel shall cooperate with and provide all necessary assistance to Seller. Seller shall not be liable or responsible for any work performed by Buyer.

ACCEPTED BY:

By: ________________________________

Company: __________________________

Date: ____________________

P.O. #: ____________________________
SUBMITTED BY:

By: Ryan Hansen

Quinn Power Systems

Phone: (559) 317-7041

13.G.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: CONSENT CALENDAR

SUBJECT:

Approval of the 2025-2026 School Resource Officer contract for the Pioneer Union Elementary School District.

RECOMMENDATION:

Recommendation: That the City Council, by motion, approve the contract between the City of Hanford and Pioneer Union Elementary School District for School Resource Officer services in 2025- 2026 school year for $98,000.

BACKGROUND:

The Pioneer Union Elementary School District contracts with the Hanford Police Department for School Resource Officers. The Hanford Police Department and the Pioneer Union Elementary School District currently contract for 20 hours per week at a cost of $49,000.00 per year. This is for 50% coverage at all three Pioneer schools during the regular school year. The amended contract for Pioneer Union Elementary School District will increase to $98,000 per year for 1 full-time SRO during the 2025-2026 school year. This increase is in line with what the other contracted school districts pay for School Resource Officer Services.

In the Pioneer Union Elementary School District 2025-2026 SRO contract, language was changed regarding overtime costs per council's direction. In the contract, language was added to state that “SRO services during summer school may be provided to the district at a cost of $498 per officer, per day for the duration of the summer school session.”

A copy of the proposed contract has been attached. The Superintendent of Pioneer Union Elementary School District has signed the new 2025-2026 contract.

FISCAL IMPACT:

An existing fully funded position is being reassigned to the SRO unit at Pioneer School. This reallocation results in a $98,000 savings in the general fund, due to the portion of the contract paid by the school district.

ATTACHMENTS:

1. SRO Contract Pioneer 2025-26 (Signed)

14.A.

AGENDA

STAFF REPORT

MEETING DATE: 4/15/2025 AGENDA SECTION: PUBLIC HEARING

SUBJECT:

Public Hearing to accept comments regarding proposed Modifications to Planned Unit Development (PUD) No. 2005-04: a request to modify the Live Oak Master Plan/Planned Unit Development to delete requirements for decorative lighting for Live Oak East Tracts 865, 881, and 912. Modifications to Vesting Tentative Tract 865, 881, and 912: a request to remove the requirement for decorative lighting from the tentative tract resolutions, consistent with the changes proposed to be made to the Live Oak Master Plan. Location: The project is applicable to Tract 865, 881, and Tentative Tract 912, generally located between Hume and Houston Avenues, east of 12th Avenue (Various APNs between 011-110-0160 and 011-600-053).

RECOMMENDATION:

Staff Report Attached

ATTACHMENTS:

1. 25-14-R PUD Amendment Resolution

2. 25-15-R TT 865 Resolution

3. 25-16-R TT 881

4. 25-17-R TT 912

5. Attachment 1 - Applicant's Request

6. Attachment 2 - Public Works Construction Standard GE-56 Street Light

7. Attachment 3 - Tentative Memo Approving Light Change

8. Attachment 4 - Live Oak Addendum #1

CITY OF HANFORD CITY COUNCIL

STAFF REPORT
Tuesday, April 15, 2025

PROJECT: Modifications to Planned Unit Development (PUD) No. 2005-04: a request to modify the Live Oak Master Plan/Planned Unit Development to delete requirements for decorative lighting for Live Oak East Tracts 865, 881, and 912.

Modifications to Vesting Tentative Tract 865, 881, and 912: a request to remove the requirement for decorative lighting from the tentative tract resolutions, consistent with the changes proposed to be made to the Live Oak Master Plan.

LOCATION:The project is applicable to Tract 865, 881, and Tentative Tract 912, generally located between Hume and Houston Avenues, east of 12 th Avenue (Various APNs between 011-110-0160 and 011-600-053).

PLANNER: Gabrielle Myers, Senior Planner

STAFF RECOMMENDATION

Staff recommends that the City Council:

1. Adopt Resolution No. 25-14-R, approving Planned Unit Development No. 2005-04 Amendment #2.

2. Adopt Resolution No. 25-15-R, approving an amendment to Tentative Tract 865.

3. Adopt Resolution No. 25-16-R, approving an amendment to Tentative Tract 881.

4. Adopt Resolution No.25-17-R, approving an amendment to Tentative Tract 912.

RECOMMENDED MOTION

1. I move to adopt Resolution No. 25-14-R, approving Planned Unit Development No. 2005- 04 Amendment #2.

2. I move to adopt Resolution No. 25-15-R, approving an amendment to Tentative Tract 865.

3. I move to adopt Resolution No. 25-16-R, approving an amendment to Tentative Tract 881.

4. I move to adopt Resolution No.25-17-R, approving an amendment to Tentative Tract 912.

PROJECT DESCRIPTION

This project is a request for a third amendment to the Live Oak Development.

San Joaquin Valley Homes (SJVH) has formally requested an amendment to the Live Oak Master Plan and associated planned unit development and tentative tract resolutions to remove the requirement for decorative-style lighting, specifically the Acorn Pole Top Fixture. The Acorn Pole

fixture referenced in the Master Plan is no longer manufactured, making it infeasible for the developer to acquire.

SJVH has requested approval to install the Hanford standard overhead COBRA lighting fixture in place of the Acorn Pole for the Tract Maps associated with SJVH developments: Tract 865, Tract 881, and Tract 912. Currently, SJVH is in the third phase (881-2) of development within Live Oak subdivision.

The following justifications for modifications to the Live Oak Master Plan, planned unit development resolution, and tentative tract resolutions has been provided by SJVH:

1. The Acorn Pole fixture is no longer in production, making it unavailable.

2. The most equivalent light offered by SCE- the Washington Pole- would require twice the number of light poles to meet City’s lighting requirement, resulting in excessive and impractical placement.

3. The first two phases of SJVH development within Live Oak (865-1 & 865-2) were approved under a signed Street Light Agreement (SLA) permitting the installation of the standard SCE overhead COBRA lighting. (See attachment-Sterling Oaks 1 Signed SLA for reference.) Installing a different lighting fixture in Phase 3 would create inconsistencies within the subdivision, leading to a disjointed and overcrowded lighting arrangement.

The decorative lighting was an enhanced amenity approved with the Live Oak Master Plan’s request for deviations, in order to off-set the loss of the decorative lighting amenity, San Joaquin Valley Homes has agreed to contribute $150,000 worth of amenities to the Live Oak Park.

The applicant’s request is attached – Attachment 1.

PROJECT HISTORY

The Live Oak Development project was approved by the City Council in 2009 for the development of a master-planned community. The Live Oak Residential Project proposal covered approximately 390 ± acres within the Hanford City Limits. The applicant (at the time MMV Development, LLC) sought approval of the City of Hanford for a Planned Unit Development proposal, Vesting Tentative Subdivision Maps, a Development Agreement, and construction of infrastructure improvements to support the full development of the Project. The Project proposed to construct 1,560 dwelling units in a range of housing and lot types. The proposed units included single-family and multi-family configurations, as well as, park facilities and open space. Single- family lot sizes were planned to range from a minimum of 12,000 square feet (sq. ft.) in the areas designated Very-Low Density Residential to 3,200 sq. ft. in the areas designated Low-Density Residential, and 4,000 sq. ft. for single-family homes in the areas designated Medium-Density Residential.

Since its approval, two amendments have taken place:

1. 2016: Development Agreement No. 1: The Developer obtained an amendment to the Development Agreement, removing requirements to dedicate one housing unit for each ten units constructed that the City would find a low to moderate income buyer to purchase and provide financial assistance for the purchase as funds were available.

2. 2020: While the above requirement was removed from the Development Agreement, it was not removed from the Master Plan or project resolutions, therefore upholding the condition. Under Amendment #1 to the Planned Unit Development/Master Plan, the applicant sought modifications to the development agreement, Planned Unit Development 2005-04 and the Live Oak Master Plan, Amendments to the resolution for Vesting Tentative tract 865, 881, and 912; and modifications to the resolution and tract map for Vesting Tentative Tract 909.

Changes to the Development Agreement included:

a) Removing reference to affordable housing, consistent with the First Amendment to the Development Agreement on September 20, 2016;
b) Adding a section regarding conflicting enactments to avoid potential confusion about the applicability of future actions taken by the City. The proposed language is commonplace in development agreements in California;
c) Amending language regarding formation of a financing district, consistent with the First Amendment of the Development Agreement;
d) Amending the coverage and insurance requirements, consistent with the First Amendment of the Development Agreement; and
e) Extending the expiration of the Development Agreement by five years, from November 10, 2022 to November 10, 2027

Modifications to the Planned Unit Development/Master Plan included:

a) Removing reference to the former Very Low-Density designation; b) Removing reference to the Medium-Density designation; c) Removing reference to affordable housing, consistent with the First Amendment to the Development Agreement;
d) Replacing figures to illustrate the tentative tract maps, as proposed to be modified; e) Removing garage placement and structure visibility requirements, which references alleys (no longer planned);
f) Removing alley-loaded street references;
g) Updating section references to the current Municipal Code (2017); h) Updating the street tree list to reflect current approved street trees; i) Updating the Open Space Diagram and descriptions to account for revised tentative tract layouts;
j) Amending the Planned Unit Development No. 2005-04 Resolution by:

a) Removing reference to affordable housing, consistent with Amendment 1 to the Development Agreement; and
b) Updating Section references to reflect the current Municipal Code (2017) Modifications to the Tentative Tract 865, 881, 909, and 912 Resolutions include:
a) removing reference to affordable housing dedication, consistent with Amendment 1 of the Development Agreement
b) Amending Vesting Tentative Tract 909 to increase the number of residential lots from 642 to 719 units, consistent with the designation change from Very Low-Density Residential to Low-Density Residential.

This application represents the third amendment request to the Live Oak Development.

BACKGROUND

The project site is designated by the General Plan as Low-Density Residential, Open Space, and Neighborhood Commercial. The Master Plan designations are consistent with the current General Plan Designations, see Figure 1 and 2.

The site is zoned R-L-5 Low-Density Residential, CO Conservation, PF Public Facilities, and C-N Neighborhood Commercial. See Figure 3. The Master Plan is consistent with the zoning designations.

The land use within the Master Plan area is currently vacant and characterized by flat, glassy land.

See Figure 4.

Figure 1:

General Plan Designation

Figure 2:

Updated Master Plan Designation (consistent with current General Plan, 2017)

Figure 3:

Zoning Designation R-L-5 Low-Density Residential

Figure 4:

Land Use

Planning Commission
The proposed project was presented to the Planning Commission on March 25, 2025. Staff presented the staff report and following the presentation, Chair Ham asked the following questions:

1. Will part of the subdivision have acorn lights? Ms. Myers: The east side will have all Cobra lights.

2. Will they have to modify the locations of the lights? Ms. Myers: The lights will be in the same locations.

3. Will there be a need for a further Time Extension? Ms. Myers: There was an extension granted for November 10, 2022-November 10, 2027. Any future extension would have to take place before that expiration.

During public comment, one person spoke in favor of the project Favor

1. Nick Peters, of San Joaquin Valley Homes, requested approval and offered to answer any questions the Commissioners might have.

Opposed:

None
There being no further comments, Chair HAM called for a motion, all items were recommended for approval and approved unanimously 5,0.
•Resolution No. 2025-13, recommending approval of Planned Unit Development No. 2005- 04 Amendment #2 to the City Council.
•Resolution No. 2025-14, recommending approval of an amendment to Tentative Tract No. 865 to the City Council.
•Resolution No. 2025-15, recommending approval of an amendment to Tentative Tract No. 881 to the City Council.

PROJECT EVALUATION

The applicant seeks to the remove the decorative lighting requirement from the Live Oak Master Plan and associated documents/resolutions, in favor of the City-standard light depicted in Public Works Construction Standard GE-56 – Attachment 2.

The Live Oak Development Project was approved by the City Council in 2009 and included approval of a Development Agreement, Planned Unit Development No. 2005-04, the Live Oak Master Plan, and Vesting Tentative Tract Maps.

Development Agreement

The development agreement was prepared and entered into between the City of Hanford and MMV Development LLC. The agreement contains provisions for the timing of certain infrastructure. The requirement for decorative lighting is not addressed within the development, therefore, this request does not require an amendment to the Development Agreement.

Planned Unit Development No. 2005-04/Live Oak Master Plan

Planned Unit Development (PUD) No. 2005-04 proposed the development of 1,560 lot residential lots on approximately 390 acres. The proposed residential units ranged in density from Very Low- Density dwelling units to Medium Density dwelling units. The Master Plan featured 21 acres of park space and 31.6 acres of open space areas. Changes to the Live Oak Master Plan, approved in 2020, amended the goals and policies of the Live Oak Master Plan, updated Municipal Code references to reflect the 2017 Municipal Code, and allowed for increased lot density within a portion of the development, consistent with the 2035 General Plan.

The requirement for decorative lighting is found within the Live Oak Master Plan on page 3-31 (60) of the document – Figure 5. As noted by the applicant, the Glendora Sidewalk Pole with Acorn Light is no longer offered by Southern California Edison. As such, a request was made to staff to replace the decorative Glendora Sidewalk Pole with Acorn Light with a decorative combination of the Ameron 1c123 Pole, “B” Scroll Carpinteria 41435 Arm, and K825 Bell (with a requirement that the pole, arm, and bell be black). Since the request could be justified as being substantially similar (decorative light pole for decorative light pole), staff was able to administratively approve the swap, as noted on the attached memo on p. 62. of the Master Plan – See Figure 6.

The updated request from SJVH, to eliminate decorative lighting in favor or City-standard lighting within the eastern portion of Live Oak, Tracts 865, 881, and 912, represents a substantial change in the amenities originally approved through the Master Plan/Planned Unit Development, which is not approvable at the staff-level and requires discretionary approval by the Planning Commission and City Council.

Figure 5: Neighborhood Lighting Requirement

Figure 6 – Memo Approving Decorative Light Swap

It shall be noted, this amendment does not seek to eliminate the decorative lighting requirement for Live Oak North (Tract 902) or Live Oak West (Tract 909). The decorative lighting requirement, specified in Figure 6, still applies within the specified portions of the Live Oak Development.

If approved, the draft memorandum and light detail will be added to the Live Oak Master Plan – as shown in Attachment 3.

The requirement for decorative lighting is referenced in the Planned Unit Development 2005-04 resolution, under Engineering Conditions of Approval. Modification is proposed, as shown in red bold and Resolution No. 2025-13, recommending approval of Planned Unit Development No. 2005-04 Amendment #2 to the City Council.

Street Requirements:

1. That all improvements consisting of sanitary sewers, storm sewers, water mains, concrete curbs, gutters, sidewalks, street lights, traffic signal modifications, landscaping, site grading and pavement surfacing and all other improvements be installed in accordance with City of Hanford Public Works construction standards and specifications currently in effect.

2. That streetlights be installed along all public streets in conformance with City Standard GE-56 and PUD master plan guidelines, except as modified for Live Oak East Tracts 865, 881, and 912. Streetlights shall be located as designated by the city engineer.

Tentative Tract 865, 881, and 912

The tentative tract maps for the Live Oak Master Plan were approved by the Planning Commission at various times. Due to reference to the decorative lighting requirement within the resolutions, the applicant is requesting a revision to the associated Live Oak East tentative tract resolutions to remove the requirements, consistent with changes proposed to the Master Plan/PUD.

The requirement for decorative lighting is referenced in the tentative tract resolutions, under Engineering Conditions of Approval. Modification is proposed, as shown in red bold and strikeout in Resolutions No. 2025-14 through -16, recommending approval of Tentative Tract 865, 881, and 912 Amendment #2 to the City Council.

3. That street lights shall be installed throughout the subdivision in conformance with City Standard GE-56 and PUD master plan requirements, as modified. Street lights located along Houston Avenue and S. Alpine Avenue shall be octagon concrete type poles as indicated on City Standard GE-56. Street lights located along all other streets within the subdivision shall be decorative lights in conformance with PUD master plan and Southern California Edison Company requirements. Street lights shall be located as designed by City Engineer.

REQUIRED FINDINGS

The findings to support the various projects were able to be made at the time of original project approval.

Changes to the Planned Unit Development proposed herein are minor; therefore, the findings used to approve the project’s last amendment are still valid.

Planned Unit Development No. 2005-04 Amendment #2

Pursuant to Section 17.82.060 of the Hanford Municipal Code, six findings must be made before approval of the planned unit development application:

1. That the location and design of the planned unit development is in accordance with the purpose of this title.

Analysis: Location - That in accordance with Section 17.82.050 of the Hanford Municipal Code, a planned unit development shall be a minimum five-acre site area, except that there shall be no minimum site area requirements if the site is an infill development site.

The property is approximately 380-acres of combined property; therefore, the required minimum site area is met.

Design and Purpose - That planned unit developments are encouraged to achieve a more functional, aesthetically pleasing, and harmonious living and working environment within the City, that otherwise might not be possible by strict adherence to the provisions of the municipal code. The Live Oak Development is a master planned community that achieves a cohesive, functional, and aesthetically pleasing living environment.

The design of Planned Unit Development No. 2005-04 Amendment #2 is consistent with the objectives of Section 17.82.

2. That the planned unit development is being proposed to achieve one or more of the objectives identified in Section 17.82.030.

Analysis: That the planned unit development is requested, in order to achieve the following objective identified in Section 17.82.030:

D. To modify the required building setbacks that would otherwise be required by the Municipal Code.

3. That the location and design of the planned unit development and the conditions under which it would be operated or maintained will not be detrimental to the public health, safety, or welfare of the community to properties or improvements in the vicinity.

Analysis: Location - The project is generally located in the southwest quadrant of the City of Hanford, east of 13th Avenue, west of 11th Avenue, north of Houston Avenue. APN (011- 040-017 to -020; 011-110-016, -022, -029, and 030; 011-540-001 through -099). The location of the planned unit development will not be detrimental to the public health, safety, or welfare of the community to properties or improvements in the vicinity. The site is designated for Low-Density Residential, Open Space, and Neighborhood Commercial development by the General Plan.

Design and Conditions of Operation – The City of Hanford Building Division is responsible for ensuring that future construction of the site follows adopted building codes, thus reducing exposures to accidents to the general public. Consultation was sent to interested agencies, including the County Health Department, Public Works Department, Fire

Department, and Building Division. Any improvements or mitigations required for public health and safety were applied to the proposal and required in the conditions of approval.

4. That the location and design of the planned unit development will not generate more traffic than the streets in the vicinity can carry without congestion and will not overload utilities.

Analysis: The project has been reviewed by the Public Works Department and improvements and conditions of development cited in the resolution and Development Agreement have been placed on the project, in order to mitigate the effects of the project on traffic, streets, and utilities.

5. That the planned unit development’s population density, site area and dimensions, site coverage, yard spaces, height of structures, distances between structures, off-street parking and off-street loading facilities, landscaped areas and street design will produce an environment of stable and desired character consistent with the purpose of this title.

Analysis: That the Live Oak Development will be developed consistent with the Live Oak Master Plan, which permits certain deviations from City standard. The Master Plan and Live Oak Development Agreement have been thoroughly reviewed and the project will produce an environment of stable and desired character, consistent with the purpose of the Planned Unit Development Section of the Hanford Municipal Code.

6. That the combination of different dwelling types, architectural appearance, and/or varieties of land uses in the development will complement each other and harmonize with the existing and proposed land uses in the vicinity.

Analysis: That the development will complement and harmonize with the existing and proposed land uses within the vicinity. The project will provide a harmonious living environment and be complementary of the neighboring land uses, including agricultural uses, for which a right-to-farm will be recorded for continued agricultural uses taking place in the County.

Tentative Tract 865, 881, 912 Amendments
Changes to Tentative Tract 865, 881, and 912 are minor; therefore, the findings used to approve the projects originally are still valid. The necessary findings have not changed since the original approval of the tentative tracts.

Findings appear within the resolution of each tentative tract.

PUBLIC COMMENT

Noticing of changes proposed to the Live Oak Development Project were published in the local newspaper on April 4, 2025, and mailed to property owners within 300 feet of the project site on April 3, 2025. No comments have been received as of the date of preparation of this report.

ENVIRONMENTAL ASSESSMENT

On September 15, 2009, the City of Hanford City Council reviewed the Live Oak Development project, for which an Environmental Impact Report (SCH #2006091015) was prepared, and a Statement of Overriding Considerations was adopted for the impacts to Agricultural Resources,