Agenda packet — Hawaiian Gardens City Council, July 23, 2025 (part 1 of 2)

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Wednesday, July 23, 2025
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Norma Tabares, City Attorney
Pablo Rubio, City Clerk
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

The meeting can be viewed as a curtesy only and with no guarantee as to feasibility and disruption via various platforms as follows:

City of Hawaiian Gardens local cable/channel:

ATT 99
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Pleasenotethatpubliccommentisonlyguaranteedtobetakeninpersonduringthemeetingor

CITY COUNCIL AGENDA

REGULAR MEETING
JULY 23, 2025 Page 1
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

Please note that public comment is only guaranteed to be taken inperson during the meeting or prior to the meeting inwriting by complying with the below procedures. Remote participation is provided as a courtesy only and should not be relied upon to guarantee participation in the meeting. The City reserves the right to terminate remote participation methods (subject to Brown Act restrictions) at any time and for whatever reason. So long as the public may still attend the meeting inperson, the meeting will continue.

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the following email address: [email protected], or by ecomment on the City’s website, by no later than Wednesday, July 23, 2025 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting. If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

COURTESY VIRTUAL PARTICIPATION: As noted above, remote participation is offered merely as a courtesy and convenience. The City cannot guarantee that the public's access to remote participation will be uninterrupted. The City cannot guarantee it will not terminate use of remote participation during the meeting. In order to ensure participation in the meeting, please attend inperson or submit a written comment as set forth above.

Courtesy remote participation will be conducted as follows: All members of the public participating via Zoom will be placed on mute, except for during the opportunity for public comments and when recognized by the Mayor. Members of the public may participate via Zoom by logging on via the information below:

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09

CITY COUNCIL AGENDA

REGULAR MEETING
JULY 23, 2025 Page 2
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COURTESY VIRTUAL PARTICIPATION: As noted above, remote participation is offered merely as a courtesy and convenience. The City cannot guarantee that the public's access to remote participation will be uninterrupted. The City cannot guarantee it will not terminate use of remote participation during the meeting. In order to ensure participation in the meeting, please attend inperson or submit a written comment as set forth above.

Meeting Link: https://us02web.zoom.us/j/84396805805?
pwd=b3dOSGJmdTdiVjZGQWR4VkxxalBidz09
Meeting ID: 843 9680 5805 Passcode: HG1
Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act). The City reserves the right to utilize teleconferencing in accordance with AB 2449.

PROCLAMATIONS AND CERTIFICATES

PRESENTATIONS

1. UPDATE ON THE YOUTH@WORK PROGRAM – KRISTINA TORREYSON, YEP

COORDINATOR
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)

1. Recommendation to conduct a public hearing and adopt Resolution No. 0212025, for approval of the 20252026 Community Development Block Grant (CDBG) program and budget.

SUGGESTED ACTION: Approve Recommendation.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of June 2025.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of June 2025.

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL AGENDA

REGULAR MEETING
JULY 23, 2025 Page 3
agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of June 2025.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of June 2025.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to receive and file the Community Development Department, Planning Division Report for the month of June 2025.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to approve a Fifth Amendment to the Professional Services Agreement with Transtech Engineers, Incorporated, in a form to be approved by the City Attorney’s office.

SUGGESTED ACTION: Approve Recommendation.

6. Recommendation to authorize the City Manager to execute a Professional Services Agreement between SDI Presence LLC and the City of Hawaiian Gardens in an amount not to exceed $591,600 to provide consulting services for procurement and implementation of an Enterprise Resource Planning System.

SUGGESTED ACTION: Approve Recommendation.

7. Recommendation to receive and file warrants processed during the period of June 14 to June 27, 2025.

SUGGESTED ACTION: Approve Recommendation.

8. Recommendation to receive and file the Public Works Department Permits Report for the month of June 2025.

SUGGESTED ACTION: Approve Recommendation.

9. Recommendation to approve the minutes for the City Council meeting of Wednesday, July 9, 2025.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to consider a recommendation from the Public Safety Commission that the City Council consider directing staff to conduct a Traffic Study.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to discuss and provide direction regarding community concerns about federal immigration enforcement in the City; and immigrationrelated resources available to residents.

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL AGENDA

REGULAR MEETING
JULY 23, 2025 Page 4
C. DISCUSSION ITEM(S)

1. Recommendation to consider a recommendation from the Public Safety Commission that the City Council consider directing staff to conduct a Traffic Study.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to discuss and provide direction regarding community concerns about federal immigration enforcement in the City; and immigrationrelated resources available to residents.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to disclose the cost of providing a retirement incentive program to eligible employees as required by Government Code Section 7507.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to adopt Resolution No. 0222025, modifying the effective date of the Salary Schedule approved by Resolution No. 0042025 and adopting a revised Salary Schedule for employees within the American Federation of State, County and Municipal Employees, Rank and File Unit.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to approve Plans and Specifications and award a construction contract to Elecnor Belco Electric Inc., in the amount of $303,313 for the Norwalk Boulevard Pedestrian Safety Improvements, Project 117 (HSIPSL5387016).

SUGGESTED ACTION: Approve Recommendation.

6. Recommendation to authorize the City Manager to execute an agreement with West Coast Arborists, Inc., for citywide tree maintenance services.

SUGGESTED ACTION: Approve Recommendation.

D. NEW BUSINESS
E. ORAL STAFF REPORT(S)
F. CITY ATTORNEY REPORT(S)
G. ORAL COUNCIL REPORT(S)
H. CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
I. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Wednesday, August 13, 2025 at 6:00 PM.

CITY COUNCIL AGENDA

REGULAR MEETING
JULY 23, 2025 Page 5

CITY COUNCIL AGENDA

REGULAR MEETING
JULY 23, 2025 Page 6

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #A1
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMMENDATION TO HOLD A PUBLIC HEARING AND APPROVE RESOLUTION NO. 021-2025, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS FOR APPROVAL OF THE 2025-2026 COMMUNITY DEVELOPMENT

BLOCK GRANT (CDBG) PROGRAM AND BUDGET

SUMMARY
The City, in preparation of its application for participation in the Los Angeles County 2025- 2026 Community Development Block Grant (CDBG) Program, is required to provide residents an opportunity to provide input on housing and community development needs.

This public hearing meets the citizen participation requirements of the CDBG program and was properly noticed (see Attachment B). The Los Angeles County Development Authority (LACDA) has notified the City that the estimated CDBG allocation for fiscal year 2025-2026 is $135,099.

For the 2025-2026 program year, two (2) projects are being proposed for funding including Street Improvements and Neighborhood Clean-Up. Program delivery costs have been budgeted within each individual project budget.

REHABILITATION AND PRESERVATION ACTIVITIES:

STREET IMPROVEMENTS ($126,000)
This new project provides for the repairs to deteriorated gutters, removal of material barriers, installation of ADA compliance curb ramps, repairs to cracked and uneven sidewalks, and reconstruction of cracked and damaged streets at the following locations:

Agenda Item #A1
July 23, 2025

Page 2 ends

1- Civic Center Drive from Pioneer Boulevard to Norwalk Boulevard 2- 221st Street from Seine Avenue to Juan Avenue
3- 214th Street from Elaine Avenue to Norwalk Boulevard 4- 222nd Street from Belshire Avenue to Wardam Avenue
5- 221st Street from Joliet Avenue to Norwalk Boulevard 6- Farlow Street from Claretta Avenue to end of Cul-De-Sac 7- Wardham Avenue from 221st Street to 224th Street
PUBLIC SERVICES:

Current CDBG requirements limit funds allocated to public service projects to no more than 15% of the fiscal year 2025-2026 allocation. For this year the City has allocated less than this minimum to allow additional funds for street work. Neighborhood cleanups will have additional funding from other sources.

NEIGHBORHOOD CLEAN UP ($9,099)

FISCAL IMPACT
The City will receive an estimated allocation of $135,099 in new CDBG grant funds for fiscal year 2025-2026.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution No. 021-2025
B. Public Hearing Notice

ATTACHMENT A

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 021-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS FOR APPROVAL OF THE 2025-2026 COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND BUDGET
WHEREAS, on August 22, 1974 the President of the United States signed into law the Housing and Community Development Act of 1974; and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and
WHEREAS, the City of Hawaiian Gardens has received notification of the availability of an estimated allocation of $135,099 in federal CDBG funds to further the attainment of these goals during Fiscal Year 2025-2026 and; WHEREAS, the City has noticed information regarding eligible activities under the Act and has conducted a public hearing to solicit comments or suggestions from the community for utilization of these funds; and
WHEREAS, the City Council has considered testimony presented to it in order to make the following determination.

NOW, THEREFORE, BE IT RESOLVED by the Hawaiian Gardens City Council as follows:

Section 1. That the Hawaiian Gardens City Council allocates its available Community Development Block Grant funds for the following projects:

STREET IMPROVEMENTS $126,000
NEIGHBORHOOD CLEAN-UP $ 9,099
CDBG PROGRAM YEAR TOTAL $135,099
Section 2. The Mayor and/or City Manager is authorized to direct staff to submit the City's application package for Fiscal Year 2025-2026 to the County of Los Angeles, reflecting the funding allocations set forth herein. Should the City's allocation vary by no more than 25% from the figures contained herein, the City Manager is authorized to allocate any additional funds to eligible activities.

Section 3. The Mayor and/or City Manager are authorized to execute the agreements necessary to implement the Community Development Block Grant Projects outlined in Section 1.

ATTACHMENT A
Section 4. This Resolution shall take effect from and after the date of its passage and adoption.

PASSED, APPROVED, AND ADOPTED by the City of Hawaiian Gardens City Council on this 23rd day of July 2025.

DANDY DE PAULA
MAYOR
ATTEST:

PABLO RUBIO

CITY CLERK

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
Nicholas Tarango, Building Inspector/Permit Technician
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE COMMUNITY DEVELOPMENT

DEPARTMENT, BUILDING & SAFETY DIVISION REPORT FOR THE MONTH OF JUNE 2025

SUMMARY
The City of Hawaiian Gardens Community Development Department, Building and Safety Division, has prepared its June 2025 monthly status report on activities carried out within the City of Hawaiian Gardens. The report includes all the permits issued in the City and inspections for the reporting periods.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Monthly Permit Report for June 2025
B. Monthly Inspection Report for June 2025
7/14/2025 City of Hawaiian Gardens
9:00:16AM

Page 1 ends

Permits Issued (w/ Census, etc.)
For the Period 6/1/2025 thru 6/30/2025
Permit No.

Reference No.

Issued Date Type/Sub-Type/Status Site Address and Parcel No. Owner and Contractor Occupancy Type
Group Type
Const. Type
Census
Tax Rate Area
FW Dodge
BLDG2025-0057
6/9/2025 ISSUED
NEW
12225 214TH ST UnitA (ADU)
7066022031

POLANCO,RUBEN AND ANA
owner builder
CONVERT EXISITNG ATTACHED 444SF GARAGE

INTO ADU
Permit Name:

COMBO
BLDG2025-0058
6/9/2025 FINALED
22209 IBEX AVE
7069012031

LINH LAM

TEAR OFF AND REROOF- COMP SHINGLE LIKE FOR
LIKE
Permit Name:

BUILDING
BLDG2025-0059
6/12/2025 FINALED
12261 212TH ST
7066026019

ORNELAS,ANDRES AND MAYRA

ESTEEM ROOFING
REROOF OVERLAY OVER 1 EXISTING LAYER COMP

SHINGLE
Permit Name:

BUILDING
BLDG2025-0060
6/12/2025 FINALED
12261 212TH ST
7066026019

ORNELAS,ANDRES AND MAYRA

ESTEEM ROOFING
REROOF OVERLAY OVER 1 EXISTING LAYER COMP

SHINGLE
Permit Name:

BUILDING
BLDG2025-0061
6/16/2025 ISSUED
12440 CARSON ST
7076005004

PARK,HEE K AND IEE J TRS

KIM'S BUILDERS INC
Permit Name: REPLACE FRONT FACADE SIDING WITH STUCCO

BUILDING
BLDG2025-0063
6/24/2025 ISSUED
21333 NORWALK BLVD 19
7065002026

MYONG,ANDREW H

ARTHUR'S REMODELING
Permit Name: REMODEL EXISTING BATHROOM LIKE FOR LIKE
COMBO
BLDG2025-0064
6/30/2025 ISSUED
12239 BRITTAIN ST
7076034017

METRO MODERN REAL ESTATE

TEAR OFF AND REROOF COMP SHINGLE LIKE FOR
LIKE
Permit Name:

BUILDING
ELEC2025-0015
6/10/2025 FINALED

GENERATORS
12221 CARSON ST
7066018033

HAWAIIAN GARDENS LLC

K C ELECTRIC
Permit Name: GENERATOR FOR FIREWORKS BOOTH

ELECTRICAL
ELEC2025-0016
6/10/2025 FINALED

GENERATORS
12222 CARSON ST
7076039060

RALPHS GROCERY COMP

K C ELECTRIC
Permit Name: GENERATOR FOR FIREWORKS BOOTH

ELECTRICAL
ELEC2025-0017
6/2/2025 FINALED
12243 TILBURY ST
7066019015

GRACIAN,GUILLERMO AND PATRICIA

BETTER EARTH ELECTRIC
Permit Name: ROOF MOUNTED PV SOLAR SYSTEM
SOLAR PERMIT 10KW
ELEC2025-0018
6/5/2025 ISSUED

SERVICE PANEL
12234 211TH ST
7066026010

NHAT TAN NGUYEN
Permit Name: UPGRADE MAIN SERVICE PANEL 200 AMPS

ELECTRICAL
ELEC2025-0019
6/9/2025 ISSUED

GENERATORS
12507 CARSON ST
7066013057
LAKEWOOD ELKS LODGE NO 1570

PRIMO ELECTRIC
Permit Name: PORTABLE GENERATOR FOR FIREWORK STAND

ELECTRICAL
ELEC2025-0020
6/16/2025 ISSUED

SERVICE PANEL
22020 PIONEER BLVD UnitA & B
7068012037
Jimmy Marinelarena
Permit Name: 400 AMP MAIN SERVICE PANEL

ELECTRICAL
ELEC2025-0021
6/16/2025 ISSUED
22022 PIONEER BLVD UnitA & B
7068012037
Jimmy Marinelarena
Permit Name: NEW 400 AMP MAIN SERVICE PANEL

ELECTRICAL
ELEC2025-0022
6/16/2025 ISSUED

SERVICE PANEL
22024 PIONEER BLVD UnitA & B
7068012037
Jimmy Marinelarena
Permit Name: NEW 400 AMP MAIN SERVICE PANEL

ELECTRICAL
PERM150
7/14/2025 City of Hawaiian Gardens
9:00:16AM

Page 2 ends

Permits Issued (w/ Census, etc.)
For the Period 6/1/2025 thru 6/30/2025
Permit No.

Reference No.

Issued Date Type/Sub-Type/Status Site Address and Parcel No. Owner and Contractor Occupancy Type
Group Type
Const. Type
Census
Tax Rate Area
FW Dodge
ELEC2025-0023
6/17/2025 ISSUED
12456 223RD ST
7076010012

CAMPBELL,ROSEMARY K

BRIGHT PLANET SOLAR
Permit Name: ROOF MOUNTED PV SOLAR SYSTEM
SOLAR PERMIT 10KW
ELEC2025-0025
6/17/2025 FINALED
SOLAR < 10KV
21023 JUAN AVE UnitA (ADU)
7065003014

WILLIAMS,JAMES R AND

LAJOMA CONSTRUCTION INC
Permit Name: ROOF MOUNTED PV SOLAR
SOLAR PERMIT 10KW
FWSD2025-0001
6/17/2025 FINALED

FIREWORK STANDS
12507 CARSON ST
7066013057
LAKEWOOD ELKS LODGE NO 1570
Permit Name: FIREWORK BOOTH

MISCELLANEOUS
PLMB2025-0013
6/23/2025 ISSUED

WATER HEATER
12309 212TH ST
7066027035

CYNTHIA DIANA

SERVICE HERO
REPLACE 50 GALLON WATER HEATER LIKE FOR
LIKE
Permit Name:

PLUMBING
19 Permits Issued from 6/1/2025 Thru 6/30/2025
PERM150
City of Hawaiian Gardens 7/14/2025
8:59:06AM
For the Period 6/1/2025 thru 6/30/2025
Inspection Totals Completed by Inspector

TRANS TECH
CEILING INSULATION 1
DRYWAIL NAILING 4
EXTERIOR LATH 2
FINAL 6
FLOOR SHEATHING 1
FOOTING 1
GROUT LIFT 1 1
INTERIOR LATH 2
MECHANICAL FINAL 1
PLUMBING FINAL 2
RE-ROOF FINAL 2
ROOF SHEATHING 2
ROUGH ELECTRICAL 3
ROUGH FRAMING 3
ROUGH MECHANICAL 2
ROUGH PLUMBING 3
SHEARWALL EXTERIOR 1
SOLAR FINAL 2
TOP OUT 1
WALL INSULATION 1
WATER SERVICE FINAL 1
TOTAL INSPECTIONS for TRANS TECH: 42
TOTAL INSPECTIONS COMPLETED: 42
INSP60

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE COMMUNITY DEVELOPMENT

DEPARTMENT, CODE ENFORCEMENT DIVISION REPORT FOR THE MONTH OF JUNE 2025

SUMMARY
The Code Enforcement Division, as part of the Community Development Department, is responsible for enhancing the quality of life for the residents of the City by providing effective public service in the enforcement of Building, Business License, Public Nuisance, and Zoning Ordinances. The Code Enforcement Officer is responsible for enforcing codes which address public health and safety issues, including regulations related to trash, debris, overgrown vegetation, dangerous buildings and housing, and inoperative vehicles on private property. Enforcement actions are taken both proactively and in response to requests for action received from citizens. Attached is a summary of code cases that opened during the month of June 2025.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT
A. List of Code cases – June 2025
City of Hawaiian Gardens 7/11/2025
11:34:42AM

Page 1 ends

CODE ENFORCEMENT CASES OPENED (BY OFFICER)
For the Period 6/1/2025 thru 6/30/2025
Case No
Opened
Closed
Type
SubType
Site Address
Parcel Number Status/Officer
CE2025-0391 6/2/2025

GARBAGE
Case Name: Large Toys left out side
21914 BELSHIRE AVE 2
7076002008

RODRIGO OCHOA

HEALTH AND SAFETY OPEN CASE
CE2025-0392 6/2/2025

GARBAGE
Case Name: Furniture / Couch/ lamps / Graffiti
21917 BELSHIRE AVE
7076038011

RODRIGO OCHOA

HEALTH AND SAFETY OPEN CASE
CE2025-0393 6/3/2025

DANGEROUS ANIMALS
Case Name: DANGEROUS DOG KILLED CAT
12233 213TH ST
7066025007

RODRIGO OCHOA

ANIMALS OPEN CASE
CE2025-0394 6/2/2025

WEEDS AND DEBRIS
Case Name: BUSH AND TREES TO BE CUT AND MAINTAINED
22627 NORWALK BLVD
7075020007

RODRIGO OCHOA
6/4/2025

HEALTH AND SAFETY CLOSED
CE2025-0395 6/2/2025

GARBAGE
Case Name: TRASH AND MAINTENANCE
22627 NORWALK BLVD
7075020007

RODRIGO OCHOA

CODE ENFORCEMENT CLOSED
CE2025-0396 6/4/2025
OTHER
Case Name: STANDING WATER
12513 CARSON ST
7066013065

RODRIGO OCHOA

CODE ENFORCEMENT OPEN CASE
CE2025-0397 6/9/2025
UNPERMITTED STRUCT.

Case Name: Unpermitted Unit on Property
21819 BELSHIRE AVE 2
7076039014

RODRIGO OCHOA

BUILDING AND SAFETY OPEN CASE
CE2025-0398 6/3/2025

WEEDS AND DEBRIS
Case Name: Fire Hazard due to Weeds overgrown
21833 BELSHIRE AVE 209
7076039046

RODRIGO OCHOA

CODE ENFORCEMENT OPEN CASE
CE2025-0399 6/9/2025

GARBAGE
Case Name: BULKY ITEMS / MATTRESS
12050 226TH ST
7075019074

RODRIGO OCHOA

CODE ENFORCEMENT CLOSED
CE2025-0400 6/12/2025

GARBAGE
Case Name: BED FRAME / WOOD
22431 ELAINE AVE
7069024065

RODRIGO OCHOA

CODE ENFORCEMENT CLOSED
CE2025-0401 6/12/2025

GARBAGE
Case Name: FURNITURE / BED
22425 IBEX AVE
7069020062

RODRIGO OCHOA
6/12/2025

CODE ENFORCEMENT CLOSED CASE
CODE20
City of Hawaiian Gardens 7/11/2025
11:34:42AM

Page 2 ends

CODE ENFORCEMENT CASES OPENED (BY OFFICER)
For the Period 6/1/2025 thru 6/30/2025
Case No
Opened
Closed
Type
SubType
Site Address
Parcel Number Status/Officer
CE2025-0402 6/12/2025

GARBAGE
Case Name: MATTRESS / TRASH
22428 DEVLIN AVE
7069025051

RODRIGO OCHOA

CODE ENFORCEMENT CLOSED CASE
CE2025-0403 6/12/2025

GARBAGE
Case Name: MATTRESS ON ROAD
22406 CLARKDALE AVE
7069028907

RODRIGO OCHOA

CODE ENFORCEMENT CLOSED
CE2025-0404 6/11/2025

WEEDS AND DEBRIS
Case Name: DRY BRUSH ON PROPERTY FIRE HAZARD due to Weeds overgrown 21919 CLARETTA AVE
7076002005

RODRIGO OCHOA

CODE ENFORCEMENT OPEN CASE
CE2025-0405 6/12/2025

WEEDS AND DEBRIS
Case Name: BUSHES OVER GROWN
21901 BELSHIRE AVE
7076038013

RODRIGO OCHOA

CODE ENFORCEMENT OPEN CASE
CE2025-0406 6/4/2025

COMMERCIAL MAINT
Case Name: WATER NOT DRAINING / STILL WATER
12522 CARSON ST
7076006002

RODRIGO OCHOA
6/6/2025

CODE ENFORCEMENT CLOSED CASE
CE2025-0407 6/13/2025
OTHER
Case Name: No wheels on Vehicle
22426 HORST AVE
7069020022

RODRIGO OCHOA
6/23/2025

VEHICLES CLOSED CASE
CE2025-0408 6/23/2025

RESIDENTIAL MAINT
Case Name: Burning trash, Trash, tarps, people living in cars 12317 223RD ST
7076014016

RODRIGO OCHOA

ZONING OPEN CASE
CE2025-0409 6/13/2025

GRAFFITI
Case Name: Back wall Graffiti
11804 CARSON ST
7068001045

RODRIGO OCHOA
6/16/2025

CODE ENFORCEMENT CLOSED CASE
CE2025-0410 6/23/2025

GARBAGE
Case Name: MATTRESS
12354 211TH ST
7066027037

RODRIGO OCHOA

HEALTH AND SAFETY CLOSED
CE2025-0411 6/23/2025

GARBAGE
Case Name: BED, SOFA, MATTRESS & TRASH
12563 CARSON ST
7066013059

RODRIGO OCHOA

HEALTH AND SAFETY OPEN CASE
CE2025-0412 6/23/2025

GARBAGE
Case Name: BED AND MATTRESS BULKY
12055 221ST ST
7068017033

RODRIGO OCHOA

HEALTH AND SAFETY CLOSED
CODE20
City of Hawaiian Gardens 7/11/2025
11:34:42AM

Page 3 ends

CODE ENFORCEMENT CASES OPENED (BY OFFICER)
For the Period 6/1/2025 thru 6/30/2025
Case No
Opened
Closed
Type
SubType
Site Address
Parcel Number Status/Officer
CE2025-0413 6/26/2025

GARBAGE
Case Name: T.V's and DVR OUT SIDE TRASH
22106 JOLIET AVE
7069011046

RODRIGO OCHOA

HEALTH AND SAFETY CLOSED
CE2025-0414 6/26/2025

GARBAGE
Case Name: SOFA / FREEZER
12509 221ST ST
7076006025

RODRIGO OCHOA

HEALTH AND SAFETY CLOSED
CE2025-0415 6/26/2025

GARBAGE
Case Name: MATTRESS / BED FRAME
22018 HAWAIIAN AVE
7076006022

RODRIGO OCHOA

HEALTH AND SAFETY CLOSED
CE2025-0416 6/26/2025

BUILDING W/O PERMIT
Case Name: LIGHTS AND SIGNS
11804 E CARSON ST
7068001045

RODRIGO OCHOA

BUILDING AND SAFETY OPEN CASE
26 Cases Opened from 6/1/2025 6/30/2025 Thru
CODE20
0 2
4 6
8 10
12 ANIMALS

BUILDING AND SAFETY

CODE ENFORCEMENT

HEALTH AND SAFETY

VEHICLES
ZONING
1 2
12 9
11 ANIMALS

BUILDING AND
SAFETY

CODE ENFORCEMENT

HEALTH AND SAFETY

VEHICLES
ZONING

CASETYPE
Count of CASETYPE
CASES Opened by Type & Subtype
For the Period 6/1/2025 thru 6/30/2025

TYPE SUBTYPE
7/11/2025 Page 1

ANIMALS
DANGEROUS ANIMALS 1

BUILDING AND SAFETY
BUILDING W/O PERMIT 1
UNPERMITTED STRUCT. 1

CODE ENFORCEMENT
COMMERCIAL MAINT 1
GARBAGE 6
GRAFFITI 1
OTHER 1
WEEDS AND DEBRIS 3

HEALTH AND SAFETY
GARBAGE 8
WEEDS AND DEBRIS 1

VEHICLES
OTHER 1
ZONING
RESIDENTIAL MAINT 1
Grand Total: 26
CHART110

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
Kevin Nguyen, Associate Planner II
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE COMMUNITY DEVELOPMENT DEPARTMENT, PLANNING DIVISION REPORT FOR THE MONTH OF JUNE 2025

SUMMARY
The Planning Division as part of the Community Development Department is responsible for the implementation of the policies and objectives of the community as set forth in the City of Hawaiian Gardens General Plan and Zoning Ordinance. The City’s Planning Division guides the City’s orderly development, thus achieving a livable city that balances the needs of residents and businesses. Current planning projects range from residential remodels to new commercial developments. Staff serves the City Council and Planning Commission by providing reports and detailed analysis for projects subject to discretionary review.

The attached chart is a summary of all opened and approved projects during the month of June 2025 and the list contains additional details of the projects.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Chart of projects by type, June 2025
B. List of projects with details, June 2025
City of Hawaiian Gardens 7/11/2025
12:16:08PM
For the Period 6/1/2025 thru 6/30/2025
Projects Applied For by Type
Total Projects Applied for: 22
0 2
4 6
8 10
12 14
16 18

HOUSING

PLN DISCRETION

PLN LEGISLATIVE

PLN MINISTERIAL

PRE SALE REPORT
000
17 5
CHART90
City of Hawaiian Gardens 7/11/2025
1:04:46PM

Page 1 ends

Projects by Type, Status and Date
For the Period 6/1/2025 thru 6/30/2025
Project Number
Planner
Project Name Date Approved Date Expired
Date Applied Date Closed
Status of Project
Project Type
Project Subtype Address

KEVIN NGUYEN
New ADU, convert (e) room to JADU
PLNG2025-0056 6/23/2025

UNDER REVIEW

PLN MINISTERIAL

ADU/JADU
12249 213TH ST

KEVIN NGUYEN
Modification to PLNG2024-0111
PLNG2025-0057 6/23/2025
7/10/2025

APPROVED

PLN MINISTERIAL
PLOT PLAN REV <2000
12334 214TH ST

TONYA PACE
TI for a new coffee shop
PLNG2025-0058 6/23/2025

UNDER REVIEW

PLN MINISTERIAL
PLOT PLAN REV <2000
12567 CARSON ST

KEVIN NGUYEN
Modify (E) Casino pylon sign
PLNG2025-0059 6/24/2025
7/2/2025

APPROVED

PLN MINISTERIAL

SIGN PERMIT REVIEW
11871 CARSON ST

TONYA PACE
Repair Fire Damage to (E) SFR
PLNG2025-0060 6/24/2025

UNDER REVIEW

PLN MINISTERIAL
PLOT PLAN REV <2000
22213 IBEX AVE

TONYA PACE
New wall sign for Pro Care Physical Ther
PLNG2025-0061 6/24/2025

UNDER REVIEW

PLN MINISTERIAL

SIGN PERMIT REVIEW
12583 CARSON ST

KEVIN NGUYEN
Det. ADU, room addition to (e) house
PLNG2025-0062 6/25/2025

UNDER REVIEW

PLN MINISTERIAL

ADU/JADU
21427 HORST AVE

TONYA PACE
Sign change out for East Buffet
PLNG2025-0063 6/26/2025

CORRECTION SENT

PLN MINISTERIAL

SIGN PERMIT REVIEW
12100 CARSON ST UnitA

KEVIN NGUYEN
City Event-Indepence Day 2025
PLNG2025-0064 6/27/2025
6/27/2025

APPROVED

PLN MINISTERIAL

TEMPORARY USE PERMIT
21409 ELAINE AVE

KEVIN NGUYEN
City Event-Car Show 2025
PLNG2025-0065 6/27/2025
6/27/2025

APPROVED

PLN MINISTERIAL

TEMPORARY USE PERMIT
21409 ELAINE AVE

TONYA PACE
Exceed max height wall/fence (7')
PLNG2025-0066 6/27/2025
7/7/2025

APPROVED

PLN MINISTERIAL

MINOR EXCEPTION
22020 PIONEER BLVD
UnitA & B

KEVIN NGUYEN
Modification to (e) cell tower
PLNG2025-0067 6/27/2025

UNDER REVIEW

PLN MINISTERIAL
PLOT PLAN REV <2000
22115 PIONEER BLVD

TONYA PACE
Fence review
PLNG2025-0068 6/27/2025
7/7/2025

APPROVED

PLN MINISTERIAL

PPR COUNTER APPRVL
22020 PIONEER BLVD
UnitA & B

TONYA PACE
Fence Review
PLNG2025-0069 6/27/2025
7/8/2025

APPROVED

PLN MINISTERIAL

PPR COUNTER APPRVL
22022 PIONEER BLVD
UnitA & B

TONYA PACE
Fence Review
PLNG2025-0070 6/27/2025
7/10/2025

APPROVED

PLN MINISTERIAL

PPR COUNTER APPRVL
22024 PIONEER BLVD
UnitA & B
PROJ15
City of Hawaiian Gardens 7/11/2025
1:04:46PM

Page 2 ends

TONYA PACE
Pool and Spa PPR
PLNG2025-0071 6/30/2025

CORR REQUIRED

PLN MINISTERIAL
PLOT PLAN REV <5000
12342 221ST ST

TONYA PACE
Pool and Spa PPR
PLNG2025-0072 6/30/2025

CORR REQUIRED

PLN MINISTERIAL

PPR COUNTER APPRVL
12342 221ST ST

RODRIGO OCHOA

PRESALE INSPECTION CONDO
RPR2025-0011 6/9/2025
6/17/2025

COMPLETE

PRE SALE REPORT

CONDO/TOWNHOME
22027 HAWAIIAN AVE E

RODRIGO OCHOA
Pre-Sale Inspection Single Family
RPR2025-0012 6/16/2025

COMPLETE

PRE SALE REPORT

SINGLE FAMILY RES
22419 HORST AVE

RODRIGO OCHOA

PRE-SALE SINGLE FAMILY HOUSE
RPR2025-0013 6/24/2025

COMPLETE

PRE SALE REPORT

SINGLE FAMILY RES
12007 223RD ST

RODRIGO OCHOA

PRE SALE INSPECTION CONDO
RPR2025-0014 6/26/2025
6/26/2025

COMPLETE

PRE SALE REPORT

CONDO/TOWNHOME
21968 BELSHIRE AVE

RODRIGO OCHOA

SINGLE FAMILY
RPR2025-0015 6/26/2025

INSPECTION PENDING

PRE SALE REPORT

SINGLE FAMILY RES
22010 JUAN AVE
22 Project(s) Found
PROJ15
City of Hawaiian Gardens 7/11/2025
1:05:54PM

Page 1 ends

Projects with Selected Action Type (by Action Type)
For the Period 6/1/2025 thru 6/30/2025
1ST REVIEW CORRECTION SENT
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE
Window Sign for Aqua Tots
PLNG2025-0041 4/28/2025

CORRECTION SENT
6/3/2025

TONYA PACE
Sign change out for East Buffet
PLNG2025-0063 6/26/2025

CORRECTION SENT
6/26/2025

TONYA PACE
Sign change out for East Buffet
PLNG2025-0063 6/26/2025

CORRECTION SENT
6/26/2025

TONYA PACE
Fence Review
PLNG2025-0069 6/27/2025
7/8/2025

APPROVED
6/30/2025

TONYA PACE
Pool and Spa PPR
PLNG2025-0071 6/30/2025

CORR REQUIRED
6/30/2025

KEVIN NGUYEN
New Massage Operator for Beijing Massage
MSG2025-0002 5/29/2025

CORRECTION SENT
6/30/2025

KEVIN NGUYEN
Modification to PLNG2024-0111
PLNG2025-0057 6/23/2025
7/10/2025

APPROVED
6/30/2025

TONYA PACE
Fence Review
PLNG2025-0070 6/27/2025
7/10/2025

APPROVED
6/30/2025
2ND REVIEW CORRECTION SENT
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE

REPLACE/NEW WALL SIGNS FOR XTRA STO
PLNG2024-0089 10/16/2024
6/12/2025

APPROVED
6/3/2025
3RD REVIEW CORRECTION SENT
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE
Legalize unpermitted construction demo
PLNG2025-0014 2/3/2025
6/25/2025

APPROVED
6/13/2025
PROJ55
City of Hawaiian Gardens 7/11/2025
1:05:54PM

Page 2 ends

Projects with Selected Action Type (by Action Type)
For the Period 6/1/2025 thru 6/30/2025

APPLICATION RECEIVED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE
Sign change out for East Buffet
PLNG2025-0063 6/26/2025

CORRECTION SENT
6/3/2025

TONYA PACE
TI for a new coffee shop
PLNG2025-0058 6/23/2025

UNDER REVIEW
6/23/2025

KEVIN NGUYEN
New ADU, convert (e) room to JADU
PLNG2025-0056 6/23/2025

UNDER REVIEW
6/23/2025

KEVIN NGUYEN
Modification to PLNG2024-0111
PLNG2025-0057 6/23/2025
7/10/2025

APPROVED
6/23/2025

KEVIN NGUYEN
Modify (E) Casino pylon sign
PLNG2025-0059 6/24/2025
7/2/2025

APPROVED
6/24/2025

TONYA PACE
Repair Fire Damage to (E) SFR
PLNG2025-0060 6/24/2025

UNDER REVIEW
6/24/2025

TONYA PACE
New wall sign for Pro Care Physical Ther
PLNG2025-0061 6/24/2025

UNDER REVIEW
6/24/2025

KEVIN NGUYEN
Det. ADU, room addition to (e) house
PLNG2025-0062 6/25/2025

UNDER REVIEW
6/25/2025

KEVIN NGUYEN
Modification to (e) cell tower
PLNG2025-0067 6/27/2025

UNDER REVIEW
6/27/2025

TONYA PACE
Pool and Spa PPR
PLNG2025-0071 6/30/2025

CORR REQUIRED
6/30/2025

APPROVED PLANS
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE

REPLACE/NEW WALL SIGNS FOR XTRA STO
PLNG2024-0089 10/16/2024
6/12/2025

APPROVED
6/12/2025

TONYA PACE
Legalize unpermitted construction demo
PLNG2025-0014 2/3/2025
6/25/2025

APPROVED
6/25/2025
PROJ55
City of Hawaiian Gardens 7/11/2025
1:05:54PM

Page 3 ends

Projects with Selected Action Type (by Action Type)
For the Period 6/1/2025 thru 6/30/2025

DIRECTOR APPROVED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

KEVIN NGUYEN
City Event-Car Show 2025
PLNG2025-0065 6/27/2025
6/27/2025

APPROVED
6/27/2025

KEVIN NGUYEN
City Event-Indepence Day 2025
PLNG2025-0064 6/27/2025
6/27/2025

APPROVED
6/27/2025

DOCUMENTS RECEIVED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE
Upgrade front landscape hardscape
PLNG2025-0028 4/3/2025
6/3/2025

APPROVED
6/3/2025
E-MAIL
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE
Amedment to outdoor gym (prior MUP)
PLNG2025-0055 5/28/2025

UNDER REVIEW
6/2/2025

TONYA PACE
Legalize unpermitted construction demo
PLNG2025-0014 2/3/2025
6/25/2025

APPROVED
6/13/2025

PLANS RESUBMITTED
Planner Status Comments
Project Name Date Approved Date Expired
Project Number Action Date Date Applied Date Closed

TONYA PACE

REPLACE/NEW WALL SIGNS FOR XTRA STO
PLNG2024-0089 10/16/2024
6/12/2025

APPROVED
6/4/2025
28 Project(s) Found
PROJ55

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B5
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Elise McCaleb, Community Development Director
RECOMMENDATION:

RECOMMENDATION TO APPROVE A FIFTH AMENDMENT TO THE PROFESSIONAL

SERVICES AGREEMENT WITH TRANSTECH ENGINEERS, INCORPORATED IN A FORM TO BE APPROVED BY THE CITY ATTORNEY’S OFFICE

SUMMARY
The City Council awarded a contract to Transtech Engineers, Incorporated in 2014. Since then, there have been four (4) subsequent amendments to the Agreement. The last amendment was completed on October 9, 2024. Staff is requesting a Fifth Amendment to the Professional Services Agreement to provide project management services for the installation and configuration of new permitting software in Community Development.

DISCUSSION
The City relies on professional and technical contractors for specialized services.

Transtech has assisted other cities with the installation and configuration of OpenGov permitting software and the City is seeking project management services for this work.

The new system includes Building, Planning, and Code Enforcement modules.

The goal of upgrading the software in Hawaiian Garden is to use technology to streamline workflow processes for efficiency. Another goal is to use technology to modernize processes that are mostly manual and require multiple steps. A goal of upgrading the software is also to improve the current process for making payments to the City. Using OpenGov will provide the City with the following benefits:
• Hosted cloud-based software: Support provided by OpenGov, can be accessed from any mobile device connected to the internet.

Agenda Item #B5
July 23, 2025

Page 2 ends

• Functionality: Improves current functions for planning applications, building permits, payments, and code enforcement actions.
• Online submittals and inspection requests: Capability to submit applications and make building inspection requests online.
• Easy to learn and use: System is designed to be intuitive with autofill capabilities.
• Customization: Software can be easily adjusted by City staff to fit existing processes and unique needs.
• Public interface with high customer satisfaction: Customer service portal allows the public to access information, submit applications, check project status, and pay fees.

FISCAL IMPACT
The budget for this work is $37,140 and is included in the FY 25-26 Contract Services budget for the Community Development Department.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Fifth Amendment to Professional Services Agreement Between Transtech Engineering, Incorporated and the City of Hawaiian Gardens.

Page 1 of 4 ends

FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF HAWAIIAN GARDENS
AND

TRANSTECH ENGINEERS, INCORPORATED
This Fifth Amendment (“Amendment #5”) to the Agreement for the provision of project management services is made and entered into as of July ____, 2025 (“Effective Date”), by and between the City of Hawaiian Gardens (a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 21815 Pioneer Boulevard, Hawaiian Gardens, California 90716) (“City”) and Transtech Engineers, Incorporated (a corporation with its principal place of business at 13367 Benson Ave, Chino, California 91710) (“Consultant”). City and Consultant are sometimes referred to herein individually as a “Party” and collectively as “Parties”.

RECITALS
A. WHEREAS, the Parties entered into an agreement dated June 25, 2014, for the purpose of providing as-needed building and safety services (“Agreement”); and
B. WHEREAS, the Parties amended the agreement four (4) times (November 17, 2016; June 26, 2018; July 27, 2021; and October 9, 2024) to extend the term of the Agreement and update other terms of the Agreement as necessary; and
C. WHEREAS, the Parties now desire to further amend the Agreement a fifth (5th) time so the Consultant can provide as-needed specialized services to supplement the Community Development Department staff in installation and configuration of an online permitting system.

NOW, THEREFORE, the Parties mutually agree as follows:

AGREEMENT

1. Incorporation of Recitals. The recitals listed above are true and correct and are hereby incorporated herein by this reference.

2. Services. The services to be provided will be amended to include project management services for the installation and configuration of OpenGov permitting software in the Community Development Department. The software includes modules for Building, Planning, and Code Enforcement.

3. Rates. The project budget is attached as Attachment “A”

4. Continuing Effect of Agreement. Except as amended by this Amendment

Page 2 of 4 ends

#5, all provisions of the Agreement as amended shall remain in full force and effect and shall govern the actions of the Parties under this Amendment #5. Whenever the term “Agreement” appears in the original Agreement from and after the date of this Amendment #5, it shall mean the Agreement as amended.

5. Electronic Transmission. A manually signed copy of this Amendment #5 (which is transmitted by facsimile, electronic mail, or other means of electronic transmission) shall be deemed to have the same legal effect as delivery of an original executed copy of this Amendment #5 for all purposes. This Amendment #5 may be signed using an electronic signature.

6. Counterparts. This Amendment #5 may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON FOLLOWING PAGE]

Page 3 of 4 ends

SIGNATURE PAGE FOR

FIFTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN

THE CITY OF HAWAIIAN GARDENS
AND

TRANSTECH ENGINEERING, INCORPORATED
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment #5 on the Effective Date first herein above written.

CITY OF HAWAIIAN GARDENS
Approved By:

Ernesto Marquez
City Manager
Attested By:

Pablo Rubio
City Clerk
Approved as to Form:

City Attorney
Best Best & Krieger LLP

TRANSTECH ENGINEERING
Signature
Name
Title

Page 4 of 4 ends

ATTACHMENT A
Hawaiian Garden - Open Gov configuration
Description Rate /hr hrs/week
# of
weeks
Total
Hrs Cost
Building Official $ 162.00 1 10 10 $ 1,620.00
Supervisor/ Building configuration $ 145.00 8 24 192 $ 27,840.00 Inspector/Permit Technician $ 94.00 2 10 20 $ 1,880.00
Supervisor / Planning and Zoning
configuration $ 145.00 4 6 24 $ 3,480.00
Supervisor / Code Enforcement
configuration $ 145.00 4 4 16 $ 2,320.00
Total Cost 262 $ 37,140.00

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B6
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMMENDATION TO AUTHORIZE THE CITY MANAGER TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT BETWEEN SDI PRESENCE LLC AND THE CITY OF HAWAIIAN GARDENS IN AN AMOUNT NOT TO EXCEED $591,600 TO

PROVIDE CONSULTING SERVICES FOR PROCUREMENT AND IMPLEMENTATION

OF AN ENTERPRISE RESOURCE PLANNING SYSTEM
The City’s current ERP system is Tyler Technologies Fund Balance. The city was notified that support for this system will end December 31, 2026. To ensure the City can continue to process the required transactions, a new system must be identified and implemented.

This can take multiple years to complete, and it is necessary that we begin this as soon as possible.

The initial modules for Fund Balance were implemented in 1995 and, while there have been upgrades over time, there are new technologies available that cannot be accessed with the current programs. The implementation of a new system will allow us to take advantage of these current technologies that will improve reporting capabilities, reduce paper transactions and allow a more effective use of employee time. We will be implementing an HR module as well as improving employees’ ability to access information regarding their payroll and benefits.

A request for proposals (RFP) for consulting services for the procurement and implementation of a new Enterprise Resource Planning (ERP) System was issued on April 18, 2025 and closed on May 16, 2025. Following issuance of the RFP, the City received proposals from 20 firms. The respondent’s proposals were evaluated based on the specifications outlined in the RFP – Understanding, Approach, Experience, References and Completeness. After this evaluation of the proposals, six firms were selected for interviews and references were contacted for each of these firms.

Agenda Item #B6
July 23, 2025

Page 2 ends

City staff evaluated the six firms based on the selection criteria, interviews and references and ranked them as follows:

AEF Systems Consulting -3
AVAAP – 6
Berry Dunn McNeil & Parker LLC – 2
Client First Technology Consultants -4
SDI Presence LLC – 1
Soft Resources LLC – 5
At the completion of the evaluation process, City staff selected SDI Presence LLC to provide these services.

Each of the six firms interviewed met the minimum qualifications and experience to provide the appropriate service. However, it was determined that SDI Presence LLC would be the best fit for the City based on their approach to service delivery and ability to meet project timelines and manage costs. This selected firm has a local office which will allow easier access for on-site support in conjunction with virtual meetings. They will work with Council and Staff to assure commitment at all levels for this complex undertaking. Their cost proposal is within the budget that had been established. The procurement portion of the project is planned to meet the timetable outlined in the Request for Proposal. The implementation timeline will be more defined as we work through the assessment and procurement process.

FISCAL IMPACT
The selected proposal totals $591,600, which includes $98,640 for the procurement portion of the project and $492,960 for the project management implementation of ERP system portion of the project. The budget approved on June 11, 2025 includes the funds for this consulting service.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Exhibit A SDI Presence LLC Proposal
B. Agreement Between City of Hawaiian Gardens and SDI Presence LLC Proposal Prepared For:

City of Hawaiian Gardens
Enterprise Resource Planning Consulting Services
May 16, 2025
Respectfully Submitted By:

Patrick Griffin
Managing Director
[email protected]
714-975-4150
Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page i

TABLE OF CONTENTS
Technical Proposal
Section 1 Cover Letter ................................................................................................................... 1 Section 2 Understanding................................................................................................................ 3 Section 3 Approach to the Scope of Work...................................................................................... 7 Section 4 Experience.................................................................................................................... 24 Section 5 References ................................................................................................................... 31 Fee Proposal ..................................................................................................................................... 33 Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 1
Section 1 Cover Letter
May 16, 2024
Ms. Linda Hollinsworth, Finance Director
City of Hawaiian Gardens
21815 Pioneer Blvd.

Hawaiian Gardens, CA 90716
Re: RFP – 2025 Professional Consulting Services for Enterprise Resource Planning (ERP) Project Dear Ms. Hollinsworth,
SDI Presence LLC (SDI) respectfully submits this proposal to the City of Hawaiian Gardens (City) for professional services to assist with the selection and implementation of a new Enterprise Resource Planning (ERP) system. We understand that the City is seeking the services of a professional technology management consulting firm to partner with the City to conduct a comprehensive needs assessment, RFP process, vendor evaluation and selection, followed by project management services during the implementation of the selected ERP solution.

Our Corporate headquarters office is located at 200 E. Randolph, Suite 3550, Chicago, IL 60601. The telephone number is 312-580-7500. Our local office is located at 4368 E. La Palma Ave., Anaheim, California 92807. SDI was incorporated in 2015 in the state of Delaware.

Since 1996, SDI has worked with more than 200 public sector agencies to plan, procure, implement, and operate technology. More specifically to the City’s needs, SDI has worked with more than 50 similar-sized public agencies to help them assess, procure, select, and implement new ERP systems. Within the past five years, the SDI team has worked closely with the following agencies to procure and/or implement new ERP systems:
x Central Utah Water Conservation District x City of Downey x City of Gilroy x City of Glendale
x City of Manhattan Beach x City of Merced
x City of Monterey x City of Rohnert Park
x City of Vernon x City of Yucaipa
x Cucamonga Valley Water District x Riverside County Transportation Commission In addition to these projects, SDI is currently working with the cities of Los Altos, Rialto, and Redlands on ERP optimization projects, identifying unmet needs within their current systems and making recommendations to improve and fully utilize the ERP systems functionality.

To complete this project, SDI will utilize a proven and structured project management methodology to ensure a successful implementation while reducing or eliminating potential project risks and helping maximize the City’s investment by fully implementing and utilizing the selected ERP solution.

We are confident that when you review our proposal you will agree that SDI brings the experience, expertise, resources, and tools to assist the City with this important project. SDI is prepared to undertake the project upon contract execution.

We have not included any proprietary information in our response. SDI has read and understands the RFP in its entirety, including, without limitation, the scope and nature of the work, all appendices, attachments, exhibits, schedules, and addendum, as applicable. We do not have any objections to the RFP.

Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 2
As Chief Financial Officer of SDI I am authorized to bind the company. If you have any questions or require additional information, please feel free to contact Managing Director Patrick Griffin at [email protected] or by telephone at 714-975-4150. Mr. Griffin is responsible for the contents of our proposal and is also authorized to negotiate a contract on behalf of the company.

Sincerely,
Shoma Meyer, CFO
SDI Presence LLC
Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 3
Section 2 Understanding
SDI has been delivering successful IT planning, procurement, and project management services to public sector clients since 1996. We have assisted over 50 local agency clients with ERP-related services and possess the knowledge, skills, and abilities to assist the City with this important project.

SDI offers our clients proven methodologies and tools designed specifically to meet the unique needs of public sector agencies. Since our inception, we have invested in and developed methodologies, tools, and supporting processes designed specifically for the unique needs and requirements of local government agencies. SDI constantly reviews and updates the knowledge base included in these toolkits based on experience with our clients.

For the Procurement phase of the City’s project, SDI will utilize a five-phased approach:
♦ The “Initiate” phase which establishes the foundation for effective communication and the successful completion of the project.
♦ The “Requirements” phase which encompasses a thorough discovery of the City’s specific objectives and needs to ensure all the features, functions and requirements (e.g. user, interface, conversion, technical, etc.) necessary are defined and documented and communicated through the resulting documents for inclusion in the RFP.
♦ The “RFP” phase wherein the Request for Proposal is developed to meet the procurement requirements of the City.
♦ The “Select” phase which provides the structure for a fair and organized means to complete the review and decision process to select the best solution presented. ♦ The “Negotiate” phase which results in formal completion of agreements with the selected ERP solution vendor and the City.

During the Implementation phase of the City’s project, SDI will utilize project management processes and standards to ensure the City’s objectives are met. SDI’s approach will include the following:
♦ Use of a structured, proven approach to ensure a comprehensive understanding of the City’s requirements and needs
♦ Fully identifying and disclosing potential risks and realistic risk mitigation strategies ♦ Managing the expectations of users and stakeholders throughout the process to ensure a realistic level of expectation upon implementation of the enterprise ERP system ♦ Minimizing disruption to daily City operations
♦ Establishing solid project management practices including schedule, time, and resource management; communications management; issues management; risk management; and quality management
We recognize that the City is interested in more than simply employing an individual to oversee its project – you require the expertise of a proven professional with significant experience and knowledge of local government operations and ERP products, and who can provide the City with the experience and expertise to navigate the complexities associated with a comprehensive ERP implementation. In addition, the City is seeking a resource with experience in local government financial operations who can provide suggestions and recommendations for business process improvements to increase organizational efficiency and effectiveness. SDI is prepared to support the City’s project with a proven team of dedicated professionals.

SDI’s project management framework was developed to help minimize risk, increase opportunities for efficiencies, and ensure that the implementation project remains on schedule. Our approach to these Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 4
projects is to remain flexible, focus on tasks that the City directs us to complete, and work collaboratively with the City to ensure that we are maximizing the use of available resources. SDI is open to modifying and/or adjusting the proposed tasks and is flexible about where our efforts are directed over the course of the project.

SDI is prepared to provide comprehensive project management services to the City during this important project. Management of the project can best be described in the three major project management categories below:

Plan – coordinating future project activities in conjunction with various project participants • Review the successful ERP vendor’s Statement of Work and coordinate the project kickoff • Develop implementation project plan in coordination with the City and the vendor’s project manager
Communicate – disseminating project activities and information to project participants • Attend project meetings, Executive Steering Committee meetings, and other related meetings • Complete regular project status reports (frequency TBD as directed by City Project Manager) • Update SharePoint information
• Review and distribute vendor project meeting agendas
• Review vendor site reports
• Review project issues log regularly with vendor’s project manager, work to resolve issues, and communicate issues status with project team
• Monitor and report on potential project risks
Execute – completing or overseeing specific tasks associated with the project • Coordinate scope change requests
• Process product enhancement requests
• Coordinate software development requests
• Assist with establishment of training accounts for users • Coordinate software installation
• Coordinate staff training
• Coordinate user acceptance training
• Plan go-live activities in conjunction with vendor project manager • Work with staff on change management efforts
• Coordinate final acceptance process
As project management professionals, SDI will complete each of these activities and will offer and provide additional project activities based on our significant experience with prior ERP implementation projects.

Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 5
Additional Information About SDI’s Approach
Onsite Versus Offsite Efforts
SDI’s approach to project management is to maximize client engagement throughout the process, and we believe this is best achieved by being onsite during the majority of the project activities. That being said, SDI has successfully managed projects remotely through the use of collaborative tools including Microsoft Teams, SharePoint sites, and other resources. SDI remains flexible in our approach to onsite versus offsite project management.

Communication During the Project
SDI prides itself on actively communicating throughout all phases of our projects. Active communication means ensuring that our clients are provided regular project updates utilizing scheduled, written project status reports. Active communication also entails regularly communicating potential project risks, issues, and decision points via telephone, email, and/or in-person discussions with our clients.

Throughout each of the project management activities described in our methodology above, the SDI project manager will be keeping the City team informed on the status of project activities through both oral and written communications. Regular project status reports, along with Risk/Issue logs and project schedules, will be provided periodically (reporting schedule will be established during Project Initiation activities). In addition, the SDI project manager will be engaging (through emails, telephone and in person) with the City team and project participants regularly to ensure project activities are progressing and that potential issues are resolved expeditiously.

We are skilled at managing communication with our clients and quickly adapt to our clients’ desired methods of communication. The key to a successful implementation is open two-way communication with our clients.

Project Roles and Responsibilities
Ensuring clear delineation of roles and responsibilities of the SDI team and the City participants is an essential component to project success. Part of our Phase 1 activities includes a discussion of the various roles and responsibilities of the project team, and who on the team will be responsible for what aspects of the project. Each organization is different, with different skills sets and associated strengths. SDI will work with the City’s Project Sponsor to help define roles and responsibilities and will provide focused support in the areas that are identified as needing additional support.

Optimizing Project Success
SDI’s approach to project management is to serve as our client’s trusted advisor during implementation.

We view our presence on the project to be that as an extension of the City team, thus representing the City and acting in the best interests of the organization. Our goal is to minimize disruption to the organization as much as possible and mitigate issues and concerns quickly and efficiently, while ensuring the City’s interests are prioritized and addressed.

Maintaining open lines of communication, monitoring risks & providing risk mitigation strategies, and keeping the software vendor team on task are all essential components to help ensure project success.

We have a successful track record of working with software vendor project teams and their implementation and data conversion teams; this gives SDI a unique advantage in terms of the City’s project. SDI is prepared to provide these services through our professional and dedicated project team.

Approach to Best Practices and Change Management
SDI has been conducting assessments of enterprise systems for over 25 years and have developed a proven methodology for information gathering and identifying organizational needs. We recognize the Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 6
importance of utilizing a measured approach when introducing an organization to potential change, and we are sensitive to the fact that staff may be averse to such change. Our consultant team consists of professionals who have worked in the public sector, have experienced the changes that come with business process analysis and new system implementations, and are well versed on managing expectations, concerns, and potential roadblocks to the implementation of new business practices.

SDI approaches our business process workshops with an understanding that not all participants may be knowledgeable about the most current software systems available. A key component of our workshops is to help educate City staff on available software systems and functionality, and to explore staff’s thoughts regarding potential positive outcomes of implementing this functionality. The goal of our workshops is to gather information about existing processes and functions, introduce staff to the most current software functionality available, and then discuss the potential benefits of adopting the more contemporary functionality. This process serves the function of introducing staff to the latest software features and functions, along with beginning the process of building buy-in to the adoption of new business processes.

In terms of change, a critical component to managing change successfully is to help staff throughout the organization understand the positive outcomes of business process improvements. Helping staff understand these positive outcomes is essential to getting their buy-in to the change, and our consultants are skilled at helping explain the positive outcomes to all levels of staff in the organization. For example, we can help explain to the Buyer how electronic workflow of a purchase requisition reduces paperwork and time to process, and can also explain to a Department Director or the City Manager how a system dashboard can provide immediate access to critical data for decision making. Having worked in all aspects of the public sector environment, our project team is highly qualified to address the topic of change and the requisite benefits of adopting best business practices.

Mapping Business Processes to Best Practices
As a part of this engagement, the City is seeking a review of current business processes along with receiving recommendations for business process improvements. Having completed numerous similar projects with public sector clients, SDI is prepared to assist the City with this important step.

Understanding the City’s current business processes helps ensure that adoption of new or modified business processes (to align with best business practices) includes any and all City requirements. In other words, current business processes must be fully understood, analyzed, and cataloged so as not to miss or drop a critical business process when suggesting a new best practice.

SDI utilizes a structured approach to our data gathering activities to ensure that all information shared with the project team is recorded. The information gathered about current business processes will also be reviewed by the City’s project team to ensure it is accurate. Subsequent to this, SDI will make recommendations regarding current business processes to suggested best business practices. In some cases, existing business processes will be recommended to remain in place, while others may be mapped to a more efficient business process.

Requirements Development
SDI approaches all of our projects with a holistic view of the needs of the organization. When developing requirements for software systems, we ensure that we explore all of the organization’s needs, including business processes and practices and data reporting and analytics. Too often, organizations do not focus on the output needs for a new system – i.e. how staff is able to extract data and perform analytics on that data. SDI recognizes the importance of this aspect of our work and places emphasis on the need for data extraction and reporting.

Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 7
Section 3 Approach to the Scope of Work
As described briefly in Section 2 of our proposal, SDI’s approach to enterprise system procurements and implementations follows a structured methodology designed to help ensure that the City’s goals for the project are achieved. Provided below is our project approach and detailed work plan for both the procurement and implementation portions of the overall project.

New System Procurement
For the Procurement phase of the City’s project, which entails Assessment, Development, and Evaluation activities, SDI will utilize a five-phased approach:
♦ The “Initiate” phase which establishes the foundation for effective communication and the successful completion of the project.
♦ The “Requirements” phase which encompasses a thorough discovery of the City’s specific objectives and needs to ensure all the features, functions and requirements (e.g. user, interface, conversion, technical, etc.) necessary are defined and documented and communicated through the resulting documents for inclusion in the RFP.
♦ The “RFP” phase wherein the Request for Proposal is developed to meet the procurement requirements of the City.
♦ The “Select” phase which provides the structure for a fair and organized means to complete the review and decision process to select the best solution presented. ♦ The “Negotiate” phase which results in formal completion of agreements with the selected ERP solution vendor and the City.

Figure 1 provides an overview of the phases, activities, and deliverables for our proposed methodology.

Figure 1 – New System Procurement Methodology
Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 8
In the following pages, we provide a detailed work plan outlining our tasks and the associated deliverables for each task.

Phase 1 – Initiate
The purpose of the Initiate phase is to prepare for, and initiate, the project under a well-defined work plan. This stage includes confirming our understanding, as well as the understanding of the stakeholders, regarding the scope of work and the process for accomplishing the overall objectives of the project.

Task 1.1 - Project Sponsor Planning Meeting
TASK DESCRIPTION: SDI will meet with the City’s Project Sponsor and other key staff to complete a detailed review of the scope of work, project timeline, deliverables, project status methods, project participants (i.e. sponsor, subject matter experts, technical resources, etc.), and other items to ensure a well-planned project. During this meeting, SDI will discuss the tools and templates that will be leveraged.

Task 1.2 - Work Plan Development
TASK DESCRIPTION: SDI will develop a Work Plan that identifies the project approach, methods, tasks, activities, resources, schedule, budget, deliverables, issue and risk management, and major milestones.

DELIVERABLE: Work Plan
Task 1.3 - Kickoff Meeting
TASK DESCRIPTION: Since the project will have an enterprise-wide impact, it is important to proactively communicate with all impacted staff to ensure a clear understanding of project goals and objectives, roles and responsibilities, approach, tasks, and timeline. The Kickoff Meeting also provides the opportunity to introduce the SDI team to City staff and should involve senior level management and project sponsors to provide introduction of this City-wide endeavor. It is important that all City staff that will be involved in the project, regardless of their role, participates in a project kickoff.

DELIVERABLE: Kickoff Meeting Presentation
Phase 2 – Requirements
During Phase 2, SDI will develop an accurate and clear understanding of the current environment, as this provides the initial baseline from which to begin defining the desired future state of the new ERP system.

During this phase, it is necessary to identify and prioritize future system features and functions, and to consider potential modifications to current processes through the adoption of best business practices. A key success factor to implementing a best fit solution is having a comprehensive understanding of the City’s true needs and requirements.

Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 9
Task 2.1 - Request and Review Documentation
TASK DESCRIPTION: SDI understands that City staff has limited time to dedicate to this project.

Consequently, we will make all efforts to be as prepared as possible before asking for staff time. To accomplish this, SDI will request documentation to familiarize ourselves with the current environment, processes, procedures, policies, transaction levels, organizational responsibilities, reports, technical documentation, etc. It is not SDI’s intent to create work for the staff with this task - if requested documentation does not exist, then it should not be created now.

DELIVERABLE: Documentation Request Listing
Task 2.2 - Conduct System Requirements Workshops
TASK DESCRIPTION: SDI will conduct workshops with the City’s functional subject matter experts in all City departments. For the Finance Department interviews, the workshops will occur at a functional level (i.e. general ledger, budget, fixed assets, accounts receivable, inventory, purchasing, accounts payable, grant and project accounting, treasury, etc.). For other City departments, typically a single workshop per department will provide the information necessary to complete an analysis of potential ERP applicability for those department functions. Outcomes of the workshops will document current processes, practices, policies, and procedures related to the City’s use of the ERP system. The workshops will also explore unmet needs and focus on identifying new features and functions that can improve the existing operations.

SDI’s approach to conducting the systems requirements workshops involves more than just gathering information from the City’s subject matter experts. It includes educating and/or collaborating with staff on best practices and how evolving technology capabilities (i.e. workflow, reporting, integration, dashboards, document management, etc.) can be applied to the future environment.

Task 2.3 - Document Functional Requirements
TASK DESCRIPTION: SDI will utilize the information gathered during Task 2.2 above to document the City’s existing and desired functional requirements so that the RFP provides a comprehensive description of the City’s requirements.

DELIVERABLE: Functional and Operational Requirements
Task 2.4 - Document Interfaces/Technical Requirements
TASK DESCRIPTION: During our work efforts in the prior tasks, SDI will identify required or desired interfaces and integration opportunities between the ERP system and other data repositories. This helps ensure that an integration point or interface is not missed. In addition, SDI will work with City staff to identify any interface standards that should be included in the RFP (i.e. City preferred interface methods).

DELIVERABLE: Interface and Technical Requirements
Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 10
Task 2.5 - Document Data Conversion Requirements
TASK DESCRIPTION: SDI will document the City’s data conversion and migration requirements so that software proposers can include the costs and approach for completing data conversion in their proposals. SDI will meet with the City’s technical and business subject matter experts to identify and document data migration and conversion requirements. SDI will provide consultation with regard to the pros and cons of the possible approaches/strategies and provide recommendations.

DELIVERABLE: Data Conversion Requirements
Phase – RFP
The tasks in this stage will consolidate all relevant information gathered in the prior phases to create an RFP that clearly defines the requirements and objectives of the City. The quality and accuracy of vendor responses are significantly improved using a well-organized, accurate, and clear RFP. A strong RFP is critical as it provides the foundation for evaluating the vendor and ultimately provides the basis for a solid agreement between the City and the successful vendor.

Task 3.1 - Prepare Draft Request For Proposal (RFP)
TASK DESCRIPTION: SDI will prepare a draft RFP for review by the Project Stakeholders and identified key staff. If the City has an existing preferred RFP template, SDI will conduct a review and compare the City’s template to SDI’s proven ERP RFP template. In addition, if necessary, SDI will meet with the City’s purchasing and/or legal resources to verify RFP terms and conditions.

At a minimum, an RFP should include the following components: purpose and objectives, background, evaluation criteria and selection process, timeline, submission requirements (including forms and templates), RFP terms and conditions, current environment descriptions, business and operations metrics (i.e. number of employees, users, vendors, purchase orders, etc.), functional requirements, technical requirements and standards, and pricing proposal submission requirements.

DELIVERABLE: Draft RFP
Task 3.2 - Review Draft RFP With Stakeholders
TASK DESCRIPTION: SDI recommends that the draft RFP be distributed to the City project team and subject matter experts for careful review. After staff has had the opportunity to review the RFP, SDI will conduct a meeting to address any changes, questions, or concerns.

Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 11
Task 3.3 – Identify and Notify Potential Bidders
TASK DESCRIPTION: While online vendor portal sites provide a valuable channel for making an RFP publicly available, SDI believes it is in the City’s best interest to alert qualified vendors of the upcoming RFP release. SDI will compile a comprehensive list of public sector ERP solution vendors that provide potential solutions. SDI will review the listing with the City and assist the City in creating a notification message that can be distributed via email. Timely notification of the City’s intent to release an RFP will help ensure the City attracts quality solution vendors and allow the vendors to be better prepared to provide a timely response.

Task 3.4 – Release RFP
TASK DESCRIPTION: SDI will incorporate any recommended modifications to the draft RFP into a final document and will assist with distribution of the RFP.

DELIVERABLE: Final RFP
Phase 4 - Select
The process for selecting a suitable, best fit ERP solution vendor requires the City to follow a structured methodology. The goal of this phase is to ensure that the vendor that is the “best fit” for the City is selected. Up to this point in the project, the City will have invested heavily in establishing the foundation upon which a best fit selection will be made. The tasks in this phase are focused on ensuring a careful and detailed review of information provided in response to the RFP are conducted, as well as independent research, validation, and verification of content.

Task 4.1 - Address Vendor Questions
TASK DESCRIPTION: Release of a clear and well-structured RFP will dramatically reduce the number of vendor questions. However, due to the complex nature of ERP procurements, the City should anticipate that vendors will submit questions that must be addressed to ensure quality proposals are received. In this task, SDI will assist the City in responding to vendor questions.

DELIVERABLE: Vendor Question Responses
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Enterprise Resource Planning Consulting Services
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Task 4.2 – Prepare Evaluation Committee
TASK DESCRIPTION: SDI will work with the City to identify the evaluation team and prepare an evaluator’s packet that includes clear descriptions and direction of the evaluation methodology. The packet will also include a scoring template to assist the evaluator in tabulating their results.

DELIVERABLE: Evaluation Scoring Methodology and Matrix Template Task 4.3 – Conduct Initial Screening of Proposals
TASK DESCRIPTION: SDI will conduct a screening evaluation of all proposals to determine which vendors and proposals meet the mandatory RFP requirements and minimum qualifications. SDI will present the results of our screening evaluation to the City. The City can use this information as a guide to determine which proposals require a detailed review.

Task 4.4 – Assist with Review and Scoring of Proposals
TASK DESCRIPTION: The evaluation team will review and rate the proposals per the evaluation criteria. In addition, SDI will review proposals to identify issues, concerns, questions, or clarifications that should be addressed, and will provide this information to the evaluation team and be available to the evaluators for consultation. SDI will assist the City in arriving at a preliminary evaluation scoring matrix that identifies a short list of preferred vendors.

DELIVERABLE: Evaluation Scoring Matrix Summary
Task 4.5 – Prepare for Proof of Capabilities (POC)
TASK DESCRIPTION: Conducting proof-of-capabilities (POC) sessions with short-listed vendors is a key component of the selection process. This provides the vendors with the opportunity to fully demonstrate their solutions using City provided demonstration scenarios and scripts. As part of this task, SDI will develop the POC meeting agenda, scenarios, and scripts for the City to review. In addition, SDI can facilitate interaction between the City and the vendors to help ensure the vendor is adequately prepared to complete the POC. The POC provides valuable input into contract negotiations and helps clarify risk areas for special consideration.

DELIVERABLE: POC Session Agenda and Scripts
Task 4.6 – Facilitate POC Sessions
TASK DESCRIPTION: SDI will facilitate the POC sessions to keep vendors on schedule and ensure all POC scripts are completed. At the conclusion of each vendor POC session, SDI will facilitate a debrief meeting with the evaluators to capture feedback and update the evaluation scoring matrix accordingly. This information will be used in the Vendor Selection Report (Task 4.8).

Task 4.7 – Assist with Due Diligence
TASK DESCRIPTION: SDI will assist the City in planning for and completing reference checks and site visits (if desired by the City). While SDI is available to conduct the reference checks, it has been our experience that these are best performed by City staff because of the information exchange and opportunity to further network.

Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 13
Task 4.8 – Prepare Vendor Selection Report
TASK DESCRIPTION: Using all the information and work products created to date, SDI will draft a Vendor Selection Report that outlines the process followed and the results of the evaluation. SDI will provide the City the opportunity to review a draft report and provide feedback. SDI will then publish a final Vendor Selection Report, which can be utilized as part of the City’s written recommendation for City Council presentation.

DELIVERABLE: Vendor Selection Report
Phase 5 - Negotiate
Key terms, conditions, scope, and pricing terms must be fully resolved before concluding a final agreement. The purpose of the Negotiate phase is to formalize and implement a negotiation strategy to ensure the City obtains a favorable contract and all outstanding issues are resolved. SDI brings significant experience in contract negotiations that will help ensure an agreement that fully protects the City while supporting a successful implementation.

Task 5.1 - Research Prior Vendor Agreements
TASK DESCRIPTION: This task focuses on identifying signed agreements with agencies that are of a similar size and complexity as they can provide a valuable source of information to help the City prepare for negotiations. SDI will seek out and review available agreements. The review will include evaluating terms and conditions, pricing, payment terms, milestones, and more. The information gathered will be compared to that which was submitted with the RFP with the goal of identifying any gaps or more favorable terms and conditions.

Task 5.2 - Conduct Initial Agreement Review
TASK DESCRIPTION: SDI will perform a review and provide feedback of the proposed agreement templates. Based on our experience, the City should expect multiple agreements (i.e. software licensing, maintenance and support, professional services, third-party software, etc.). SDI will provide the City guidance and assistance on the agreement review to help prepare for subsequent negotiations.

Task 5.3 - Facilitate Negotiation Strategy Workshop
TASK DESCRIPTION: SDI will facilitate a workshop with key City staff to develop the negotiation strategy. The workshop will focus on outstanding issues and questions, as well as areas of high risk that need to be addressed. A well-planned negotiation strategy reduces the negotiation timeline, reduces frustration among the parties, ensures the City presents a unified front, and reduces the risk that items will be overlooked.

Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 14
Task 5.4 - Conduct Negotiations Meetings
TASK DESCRIPTION: SDI will assist the City in preparing for negotiation meetings and will attend to support City staff. If the City desires, SDI is available to facilitate the negotiation meetings. SDI will take the lead in recording the minutes from the meetings to capture outstanding items, next steps, and critical dates.

DELIVERABLE: Final Agreement with Vendor
Task 5.5 - Obtain City Council Approval
TASK DESCRIPTION: SDI will attend and/or participate in the City’s presentation of the vendor agreements to the City Council for approval. SDI’s level of participation will be at the City’s direction.

DELIVERABLE: City Council Meeting Participation
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May 16, 2025 Page 15
New System Implementation
SDI’s project management framework includes two major phases: Initiate and Implement. The graphic in Figure 2 below presents the tasks and deliverables to be completed during new system implementation, with additional detail regarding SDI’s project management approach follows.

Figure 2 – Implementation Project Management Methodology The phases, tasks associated with each phase, and deliverables coming out of each task, are described in detail below.

Phase 1 - Initiate
As project management professionals, SDI recognizes the importance of applying a formal project management framework to ensure that the project meets objectives and is delivered on-time and onbudget. The purpose of the Project Initiation Phase is to prepare for, and initiate, the project under a well-defined project plan. This phase includes confirming our understanding, as well as the understanding of the stakeholders, regarding the scope of work and the process for accomplishing the overall objectives of the project. The following table presents the specific tasks, activities, and deliverables that will be undertaken during the Project Initiation phase.

Task 1.1 - Project Scope Review
TASK DESCRIPTION: SDI will meet with the City’s Project Sponsor to review the scope of work, project timeline, deliverables, and other procurement documentation to confirm project details before formal kickoff.

Task 1.2 - Kickoff Meeting
TASK DESCRIPTION: SDI will develop a Microsoft PowerPoint presentation that will describe the project. SDI will lead a Project Kickoff Meeting which will be scheduled by the City to include all anticipated project participants. The primary goal of the Project Kickoff Meeting is to ensure that all project participants have a common understanding of the process and project objectives.

DELIVERABLE: Project Kickoff Presentation
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Task 1.3 - Project Scope and Baseline Schedule Update
TASK DESCRIPTION: SDI will finalize and deliver the project scope and plan, along with communication and status reporting plans and a baseline schedule, as agreed with by the City’s Project Sponsor.

DELIVERABLE: Updated Project Plan
Phase 2 - Implement
The cornerstone of success for the system implementation portion of the project will be how well it is managed. This will include thorough planning, execution, and monitoring of the plan, corrective action when required, and final close-out of the project. SDI’s project management services will enable the City to manage the big picture, keep stakeholders informed, and ensure successful planning, oversight, and completion of the project while mitigating project risk.

In the following table, SDI has identified the activities and deliverables to be completed as part of this phase of the project. It should be noted that many of the tasks in Phase 2 will be repeated for the individual implementation of specific modules within the software suite (i.e. – Payroll, Accounts Payable, etc.).

Task 2.1 - Update Project Plan
TASK DESCRIPTION: SDI will work with the software vendor’s Project Manager to update the Project Plan, including the following basic elements that will be defined for the system implementation activities:
• Tasks and Subtasks
• Milestones and Deliverables
• Detailed Project Schedule
DELIVERABLE: Updated Project Plan
Task 2.2 - Monitor Project Execution and Control
TASK DESCRIPTION: Working with the software vendor’s Project Manager, SDI will monitor the project execution using all the plans, schedules, procedures, and standards prepared for the project.

This will include ensuring that regular status reports are provided and discussed at project review meetings with the Project Sponsor and appropriate participants. These reviews will include performance measures for the completion of tasks and activities in accordance with the project plan, communication plan, risk management plan, and quality assurance plan.

DELIVERABLES: Project Status Reports, Risk/Issue Tracking Log, Vendor Deliverables Tracking Log / Punch List
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Task 2.3 Assist with Business Process and Change Management Activities TASK DESCRIPTION: SDI will assist the City with identification of areas where a business process change may result in improved efficiencies. SDI will provide suggestions and recommendations for business process improvements in conjunction with the City’s project team, and utilizing the best practices recommendations documented previously.

Task 2.4 - Support Establishment of Optimal Software and Hardware Configuration TASK DESCRIPTION: SDI will assist the City in defining the technical system software and hardware environments required for the new system’s operation including licenses for development, testing/training, and production environments. SDI will provide oversight for identifying, procuring, and installing the software and hardware configurations to ensure the system is properly sized to meet the City’s requirements. This activity will also include coordinating the installation of required application, database, and web servers as well as necessary network architecture and infrastructure components.

DELIVERABLE: Software and Hardware Acquisition and Installation Oversight Task 2.5 - Assist with System Setup and Configuration
TASK DESCRIPTION: SDI will assist the City to ensure that the new system is set up to support the City’s unique operating requirements. This activity will include establishing security protocols for users along with specific workflow processes for the new system and setting configuration options and customizing parameters for system upload/download processes to Microsoft products such as Excel, Word, Access, and Outlook, and other third-party products.

DELIVERABLE: System Setup and Configuration Oversight
Task 2.6 - Define System Data Conversion and Testing Requirements TASK DESCRIPTION: SDI will assist in defining conversion and testing requirements for items that must be converted into the new system, including financial data from the existing system and inhouse developed applications. SDI will work directly with the software vendor’s conversion team to ensure that data extracted from the City’s existing system is properly mapped to the new system.

SDI will also assist the City in developing a test/training environment which will allow for separate testing of release software by City staff prior to production installation.

DELIVERABLE: Data Conversion Requirements and System Testing Task 2.7 - Assist with Development of Required Integrations Between Software Systems TASK DESCRIPTION: SDI will work with the various software entities to develop integration points between the various systems. SDI will oversee development of the desired data integration points and will ensure testing is completed to validate integrations are operating properly and accurately.

DELIVERABLE: System Integrations Support
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Task 2.10 - Complete Readiness Assessment and Ensure Operational Readiness TASK DESCRIPTION: SDI will develop a checklist to be used to assess the City’s operational readiness for the new system implementation, including:
• Staffing plan • System maintenance procedures
• Operational procedures • Disaster backup recovery plan • Change requests • Modifications or enhancements
• Refresher training • Software license renewal
• Technology refreshment • Hardware replacement
• Preventive maintenance
DELIVERABLE: Readiness Assessment Checklist
Task 2.11 - Monitor Phased Implementation and Cutover
TASK DESCRIPTION: SDI will oversee a phased cut-over where different modules are implemented and moved into production on a staggered schedule. As each module is placed into production, the software vendor will be required to provide assistance for system administration, helpdesk, and onsite user support for each major implementation phase or module.

DELIVERABLE: Oversight of Phased Implementation and Cutover into Production Task 2.12 - Prepare Post Implementation Evaluation Report TASK DESCRIPTION: SDI will conduct a post-implementation evaluation review (PIER) after system implementation to provide the City with information to help it evaluate the contribution and measure the value gained by implementing the new system. The PIER will provide for organizational learning by documenting the success of the project and the reasons for that success. It will also identify areas the City may wish to revisit in terms of full implementation of all modules, related features, and functionality.

DELIVERABLE: Post Implementation Evaluation Report
Task 2.8 - Support User Acceptance Testing
TASK DESCRIPTION: SDI will verify and validate acceptance test results for implementation of the new system that will include:
• System documentation • Functional tests
• Stress tests • Security tests
• Access control capabilities • Backup, restore and restart tests • User acceptance test results
DELIVERABLE: Independent Verification and Validation
Task 2.9 - Coordinate Training for Users and System Administrators TASK DESCRIPTION: SDI will assist the City in identifying training requirements and creating schedules for both users and technical personnel. Training should be sufficiently detailed and comprehensive to ensure that City staff will be able to effectively use the system and support the system after implementation.

DELIVERABLE: Training Requirements and Schedule
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Project Schedule
Based on information contained in the City’s RFP and our past experience with system procurements and implementations, we provide the following estimates for the completion of the City’s project.

Phase One – New System Procurement
Figure 3 – Phase 1 Project Timeline
The ability to meet this project timeline will be dependent upon City staff availability throughout the various activities in Phase One. The timeline above does not include the 4 to 6 week period when the City’s RFP is posted for software vendors to respond to.

Phase Two – New System Implementation
Provided below is a potential timeline for the phased implementation of the new ERP software system.

We acknowledge that the City wishes to be live on all modules by January 2027; however, based on our experience, we believe that to be a very aggressive date for full implementation.

Figure 4 – Phase 2 Potential Project Timeline
The schedule above is a suggested timeline based on our experience with new system implementations.

The actual schedule will be developed in conjunction with the City and the software vendor’s implementation team.

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The suggested implementation timeline begins in April 2026 after completion of procurement activities, which is assumed to commence in July/August 2025 and be completed in March 2026.

SDI is open to discussing potential ideas for shortening both the procurement and implementation timelines; however, we are providing our best estimate based on our experience with similar projects.

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Project Team
For this project, SDI is proposing a team of highly qualified and experienced professionals with the proven ability to complete projects on time and within budget. SDI’s proposed team includes municipal ERP specialists with significant depth and expertise to address all aspects of this important project. We believe the combination of resources and knowledge of City operations will enable SDI to provide the most comprehensive services to achieve project success.

All team members are SDI employees; no subcontractors are being proposed for this engagement. The proposed project team is presented below, followed by biographies.

Figure 5 – Project Team
Patrick Griffin, Managing Director
Delivery Executive
Role: Mr. Griffin will serve as the Delivery Executive on the City’s project, bringing his years of experience working with public agencies to support the organization and the project team on this important project.

Mr. Griffin will provide management oversight and support to the SDI project team and will interact with the City’s team on contractual and business-related items. Mr. Griffin is readily available to support the SDI team, and to provide subject matter expertise as needed throughout the project.

Biography: Mr. Griffin has 45 years of experience in California local government. He currently oversees SDI’s Advisory & Consulting Practice, which consists of 20 highly experienced professionals located in California. Mr. Griffin’s 32-year municipal career included serving in a variety of positions including Patrick Griffin
Delivery Executive
Kelli Ganley
Project Consultant
Greta Davis
Project Consultant
Rita Conrad
Project Consultant
Leanne Hart
Project Manager
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Controller, Finance Director, Community Development Director, and Assistant City Manager, with the last position including responsibility for citywide budget, information technology, and public communications and outreach. After retiring from the public sector in 2012, Mr. Griffin began a consulting career with NexLevel Information Technology, which merged with SDI in 2017. During his consulting career, Mr. Griffin has been responsible for the procurement and implementation of several ERP and land management systems for local agencies.

Related Experience: Mr. Griffin has assisted numerous public sector organizations with ERP projects including the cities of Chino Hills, Indio, La Quinta, Ontario, Vernon, Carson, Santa Ana, and Manhattan Beach, along with the Cucamonga Valley Water District, Camrosa Water District, and Coachella Valley Water District.

Leanne Hart, Senior Consultant
Project Manager / Subject Matter Expert
Role: Ms. Hart will oversee project activities as the project manager and will also provide subject matter expertise throughout the project, including participation in data gathering activities, data analysis, and development of project deliverables.

Biography: Ms. Hart has over 25 years of experience in all facets of financial, organizational, and operational consulting for local government clients. During her career, Ms. Hart has completed a number of complex enterprise system engagements, providing her with valuable and relevant experience to serve as the City’s project manager. Ms. Hart began her career at McDonnell Douglas as a programmer, then spent time as a project manager for Xerox (formerly ACS), supporting local government technology operations. Ms. Hart also worked for KPMG Peat Marwick for several years and subsequently consulted for the City of Long Beach on a variety of technology projects.

Related Experience: Ms. Hart has worked with numerous public sector clients including the cities of San Francisco, Pasadena, Rialto, Vacaville, Tucson, Palo Alto, Beverly Hills, Orange, Milpitas, Chino, National City, Bellflower, Santa Clara, and Long Beach, along with the Orange County Health Care Agency, Washoe County Regional Transportation Commission, San Diego Department of Health and Human Services, San Jose Redevelopment Agency, Los Angeles Department of Education, and Oregon Department of Education.

Greta Davis, Senior Project Manager
Project Consultant / Subject Matter Expert
Role: Ms. Davis will oversee project activities as the project manager and will also provide subject matter expertise throughout the project, including participation in data gathering activities, data analysis, and development of project deliverables.

Biography: Ms. Davis has over 25 years of experience in all facets of financial, organizational, and operational consulting for local government clients. Ms. Davis has worked with over 250 local government agencies providing proven consulting services resulting in successful software selection and implementations, revenue enhancement from state and federal reimbursement, general fund subvention, and enterprise fund revenue recovery. The majority of her professional experience includes agency-wide revenue enhancement and cost of service analysis, financial and information technology strategic plans, local governance and operational improvement strategies for local government agencies.

Related Experience: Ms. Davis has assisted several public sector organizations with enterprise system procurement and implementation projects. ERP projects include the cities of Carson, Los Altos, Ontario, Proposal to City of Hawaiian Gardens for
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Rancho Cucamonga, Rialto, Seal Beach, Veron, Yucaipa, along with the Coachella Valley Water District, Las Virgenes Municipal Water District, Los Angeles World Airports and Riverside County Transportation Commission. Land Management System projects include the cities of Chino Hills, Glendale, Indio, Malibu, Santee, Vernon, Vista, West Hollywood, and Yucaipa. Work Order Asset Management system projects include the cities of Orange and Vista.

Rita Conrad, Senior Project Manager
Project Consultant / Subject Matter Expert
Role: Ms. Conrad will provide focused subject matter expertise in finance functionality and processes for both ERP procurement and project implementation activities.

Biography: Prior to joining SDI in 2022, Ms. Conrad retired from a 27-year career in the public sector with a focus on municipal finance for the cities of San Bernardino, Hemet, and La Quinta. In addition to her hands-on expertise as a Finance Director, Ms. Conrad also has significant experience supervising both Human Resources and Information Technology in her role as Deputy City Manager for the City of Hemet.

With combined experience in both the areas of Finance and Human Resources, Ms. Conrad has a unique understanding of the integrations of finance functions with other systems.

Related Experience: Since joining SDI in 2022, Ms. Conrad has provided subject matter support for the Riverside County Transportation Commission (RCTC), and the cities of Rancho Cucamonga, Redlands, Riverside, Downey and Monterey. Additionally, she has provided finance department/division assessments for the cities of Chino and Rancho Cucamonga.

Kelli Ganley, Senior Consultant
Project Consultant / Subject Matter Expert
Role: Ms. Ganley will provide focused subject matter expertise in the areas of Human Resources (HR) functionality and processes, along with integrations of HR functions with other systems / modules including Payroll.

Biography: Ms. Ganley recently retired from a career in the public sector focused on HR and Payroll functions for the cities of Burbank and Santa Clarita. Ms. Ganley’s primary focus during her municipal career was in the financial and human resources areas, providing over 25 years of experience. In addition to her hands-on expertise in these areas, Ms. Ganley possesses significant technology-related skills, providing her with the ability to analyze and extract data from enterprise systems. She is also well-versed working with clients to identify reporting needs and then developing and generating custom reports to meet client-specific needs.

Related Experience: Since joining SDI last year, Ms. Ganley has provided Human Resources, Financial, Land Management, and Utility Billing analysis and reporting support for the cities of Fremont, Indio, and Benicia. She is currently providing project support for a data management strategy for the City of Sacramento and participated on data gathering activities for the cities of Downey and Redlands.

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Section 4 Experience
SDI Presence LLC (SDI)
SDI is an IT consultancy and managed services provider (MSP) that leverages its strong team presence to advance our clients to a secure digital enterprise. With a 28-year corporate resume, SDI delivers strategic managed services, IT
consulting, and hybrid infrastructure solutions to optimize our clients’ technology environments. SDI is a certified Minority Business Enterprise (MBE), with a portfolio of clients that includes some of the nation’s largest airports, utilities, commercial real estate portfolios, and government agencies.

SDI delivers a deep technical presence through a local
delivery model to achieve customer confidence and success.

SDI is headquartered in Chicago, Illinois with regional offices in Anaheim and Sacramento, California; Atlanta, Georgia; and Dallas Fort-Worth, Texas.

SDI’s core services include:
• Hybrid Data Center
Management
• Cloud Infrastructure
Management
• Cybersecurity
Management
• Network Management
• Workplace/End-User
Support
• Physical Security
• Application Managed Services
• Application Modernization
Services
• Custom Application Development
and Enhancement
• Data Analytics
• Quality Assurance and Testing
• Organizational Change
Management
•AI / MLCore Application
Implementation
• Customer Information Systems
(CIS)
• Enterprise Asset
Management (EAM)
• Geographic Information
Systems (GIS)
• Computer Aided Dispatch
(CAD)
• ServiceNow
• IT Governance
• IT Strategic Planning
• Enterprise Technology
Roadmap
• Technology Selection and
Procurement
• AI Readiness Assessments
• Data Strategy & Governance
• IT Assessments
• Project Management Office
SDI offers a broad technical skill set to our clients, offering deep expertise in each stage of the traditional or cloud-based systems lifecycle. SDI brings a well-rounded team of professional business consultants, certified technicians and years of mission-critical IT experience to each of our client engagements.

SDI Snapshot:
• Headquartered in Chicago
• 28 Years IT Consulting/Managed
Services Experience
• 389+ Business Professionals
• 87% Customer Satisfaction Rating/89
Promoter Score
• Continuously awarded the “Best Places
to Work” Recognition since 2018
• Financial Stability:
- 2024 Revenue - $90.6M
- Backed by Private Equity Firm - Abry
Partners with $5B under management
• Corporate Plus® Member of the National
Minority Supplier Development Council
(NMSDC)
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Unmatched Technical & Industry Expertise
SDI teams bring executive presence and diverse perspective to our clients’ most complex projects. Our team of professionals bring previous experience gained from running large IT operations and multimilliondollar IT projects.

Together, the SDI team has an extensive history of running complex, 24×7 mission-critical IT environments that demand both a broad and deep IT expertise and unwavering commitment to performance excellence – from a comprehensive IT Assessment for a local municipality, to enterprise cybersecurity remediation at a utility, to a 24x7x365 IT managed services program across a large city transit authority.

We bring industry subject matter expertise, technical certifications and methodologies, and a desire to make a positive impact at our clients.

End-to-End Solution Set to Drive Value and Accountability SDI brings holistic solutions to our clients, integrating legacy and cloud-based applications and infrastructure across our clients’ networks to produce data-based insights that drive sound business decisions and improve performance. SDI works with a broad range of industry-leading partners and leverages its own in-house expertise to deliver technology solutions that provide the highest degree of reliability and performance to our clients.

Led by PMP-certified Project Managers, the SDI team delivers comprehensive services designed to drive our clients’ business strategies. SDI’s solutions are specifically designed to leverage innovative technology and business processes to maximize critical infrastructure assets, increase productivity and reduce the cost of IT ownership at our clients. Each SDI solution area is driven by certified, experienced industry professionals, complimented by extensive company credentials and a resume of successful technology delivery.

Enterprise System Experience
SDI has extensive experience working with local government agencies performing the services the City is seeking. To date, we have worked with over 60 public agencies (e.g. municipalities, counties, fire districts, and utility districts) on ERP projects. The following table identifies our ERP clients, past and present. • City of Alameda • City of Benicia • City of Burlingame • Camrosa Water District • City of Carson • City of Carson City (NV) • City of Chino • City of Chino Hills • Chino Valley Ind. Fire Dist. • Coachella Valley Water • Consumnes CSD • Cucamonga Valley Water • City of Davis • Douglas County (NV) • City of Dublin
• City of Fremont • City of Fresno • City of Gilroy
• City of Glendale • City of Half Moon Bay • City of Indio • City of La Quinta • Lakeside Fire Protection • Las Virgenes Water District • City of Manhattan Beach • City of Merced • City of Millbrae • Moulton Niguel Water • City of Ontario • City of Paso Robles • Placer County • City of Pleasant Hill • City of Poway • City of Redlands • City of Redwood City • Riverside Co. Trans. Comm.

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• City of Rohnert Park • Sacramento Metro. Fire • San Benito County • San Bernardino City Water • San Joaquin COG • City of San Ramon • Santa Clara Valley Water • City of Seal Beach • Silicon Valley Clean Water • Sonoma County • South Tahoe PUD • City of Suisun City • City of Sunnyvale • City of Vacaville • City of Vernon • City of Walnut Creek
SDI’s recent experience includes working with agencies that have chosen to procure both on-premise and SaaS (Cloud) ERP solutions. This experience allows us to bring our clients current and relevant knowledge about these solutions offerings, including critical terms and conditions that should be considered in the negotiated agreements.

It is important to note that SDI has, and will continue to be, 100% independent from any ERP solution provider. We pride ourselves on this independence and recognize that it is a critical attribute during the software vendor procurement process.

While we remain independent from any ERP solution provider, we are knowledgeable and current on enterprise software vendors and products in the marketplace. Our consultant team has participated in selection processes that have included Cogsdale, Harris, Tyler Incode, Superion, Accela, Tyler Munis, Oracle, Workday, SAP, Tyler New World, CGI, Agresso, Microsoft Dynamics, Caselle, Infor, PeopleSoft, JD Edwards, and others.

Our recent and relevant experience with ERP implementations has also exposed our project managers to working with third-party vendors to integrate ERP systems to these third-party systems. For example, SDI regularly encounters the need for integration points between ERP systems and standalone timekeeping, cashiering, utility billing, land management, and work order systems, to name a few. These integration points require our project managers to navigate the often-complex relationships between the ERP system and the standalone software providers, so that we can help ensure our clients achieve the desired level of integration to reduce duplicative data entry and multiple data storage “silos.” Managing the development of integrations between providers and ensuring the City’s goals for the integration points are met, is one of our core competencies.

With regard to data conversion from the City’s existing system to the new ERP platform, SDI has participated in or performed this activity at numerous public agencies during our project management activities. SDI resources are skilled in this area and are familiar with the nuances of data conversion, including initial data cleansing in the legacy system, data mapping between systems to ensure data integrity, and data validation to verify that the information has been accurately transferred. This final step can include multiple data passes after correction of data transfer errors and requires a resource with the knowledge and understanding to complete the data conversion process accurately.

One of the greatest values to utilizing SDI for the City’s engagement is our significant experience with ERP products on the market. While we remain 100% vendor independent, we have a comprehensive understanding of the ERP marketplace and the various products available to local government agencies.

Provided in Table 1 is a comprehensive list of SDI’s West Coast Advisory & Consulting clients.

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Table 1 – SDI West Coast Client List IT Strategic Plans IT Assessments IT Policies & Procedures Project ManagementIT GovernanceDisaster RecoveryPlanningSystem Selection& ProcurementsOther ManagementConsulting Municipalities
Alameda, CA    
Alhambra, CA  
Anaheim, CA    
Arcadia, CA   
Belmont, CA 
Benicia, CA 
Beverly Hills, CA   
Branson, MO   
Burbank, CA  
Burlingame, CA  
Carson, CA 
Carson City, NV    
Chino, CA   
Chino Hills, CA   
Concord, CA  
Coronado, CA    
Costa Mesa, CA 
Cupertino, CA  
Davis, CA  
Downey, CA 
El Segundo, CA   
Fairfield, CA       
Fontana, CA 
Fremont, CA   
Fresno, CA    
Galt, CA        
Glendora, CA  
Gilroy, CA     
Glendale, CA     
Half Moon Bay, CA  
Huntington Beach, CA    
Indio, CA  
Industry, CA 
Irvine, CA     
La Quinta, CA   
Laguna Beach, CA  
La Verne, CA  
Lincoln, CA 
Long Beach, CA   
Los Altos, CA 
Los Angeles, CA  
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
Malibu, CA

Manhattan Beach, CA

Manteca, CA

Merced, CA

Millbrae, CA

Monterey, CA

Napa, CA

Newport Beach, CA

Norco, CA

Novato, CA

Ontario, CA

Orange, CA

Oxnard, CA

Palm Springs, CA

Pasadena, CA

Paso Robles, CA

Petaluma, CA

Pismo Beach, CA

Placentia, CA

Pleasant Hill, CA

Rancho Cordova, CA

Rancho Cucamonga, CA

Rancho Palos Verdes, CA

Redlands, CA

Redwood City, CA

Rialto, CA

Riverside, CA

Rocklin, CA

Rohnert Park, CA

Sacramento, CA

San Luis Obispo, CA

San Rafael, CA

San Ramon, CA

Santa Ana, CA

Santa Barbara, CA

Santa Clara, CA

Santa Cruz, CA

Santee, CA

Scottsdale, AZ

Stockton, CA

Suisun City, CA

Sunnyvale, CA

Vacaville, CA

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
Vernon, CA

Visalia, CA

Vista, CA

Walnut Creek, CA

Watsonville, CA

West Covina, CA

West Hollywood, CA

Yuba City, CA

Yucaipa, CA

Special Districts
Central Contra Costa Sanitation District

Central Utah Water Conservation District

Chino Valley Independent Fire District

Citrus Heights Water District

Coachella Valley Water District

Cosumnes Community Services District

Cucamonga Valley Water District

Delta Diablo Sanitation District

East Bay Community Services District

East Valley Water District

Eastern Municipal Water District

Elsinore Valley Municipal Water District

Helix Water District

Inland Empire Utilities Agency

Lake Arrowhead Community Services

Las Virgenes Municipal Water District

Los Angeles Community College District

Los Angeles County Employees Retirement

Monterey Regional Water P.C.A.

Moulton Niguel Water District

North Tahoe Public Utilities District

Port of Los Angeles

Rancho California Water District
   
Riverside Co. Trans. Commission

Sacramento Area Sewer District

Sacramento Metropolitan Fire District
 
Sacramento Municipal Utility District

San Diego Community College District
 
San Joaquin Council of Governments

San Bernardino County Fire

Santa Clara County Fire Department
 
Santa Clara County Housing Authority

Santa Clara Valley Water District

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Silicon Valley Power    
Solano County Transit (SolTrans) 
Southern CA Association of Governments 
South Tahoe Public Utility District     
West Basin Municipal Water District   
Zone 7 Water Agency  
Counties
Douglas County, Nevada  
El Paso County, Texas  
Lane County, Oregon  
Placer County, CA  
Riverside County, CA 
San Benito County, CA  
San Diego County, CA  
Santa Clara County, CA  
Sonoma County, CA  
State of California
Assoc. of Regional Center Agencies  
CA Correctional Health Care Services  
California Highway Patrol        
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Section 5 References
SDI’s Advisory team has been providing enterprise system selection and implementation services for many years to California municipalities. Provided below are three relevant references. Please do not hesitate to reach out to these, or any other clients contained in our comprehensive West Coast client list.

Reference No. 1
Name of Organization City of Santa Ana, CA
Location 20 Civic Center Plaza
Santa Ana, CA 92701
Project ERP Procurement
Dates of Service 2023 - Present
Contract Value $128,344
Name of Contact Jack Ciulla, Chief Technology Officer
Telephone and Email 714-647-5381
[email protected]
Description of Project
SDI is in the final phase of assisting with the selection of a new ERP system to replace the City’s existing system. SDI took the City through a needs assessment, requirements development and RFP, vendor evaluation and selection, and is currently overseeing contract negotiations with the selected software vendor.

Reference No. 2
Name of Organization City of Glendale, CA
Location
141 N. Glendale Boulevard
Glendale, CA 92106
Project ERP Procurement and Implementation
Project Management Services
Dates of Service 2015 - 2020
Contract Value Procurement: $104,625
Implementation: $402,480
Name of Contact Hagop Hovsepian, Assistant CIO
Telephone and Email
818-551-3024
[email protected]
Description of Project
ERP Procurement: SDI assisted with the selection of a new ERP system to replace the City’s existing system. SDI took the City through a needs assessment, requirements development and RFP, vendor evaluation and selection, and contract negotiations.

ERP Implementation Project Management: SDI provided comprehensive project management services for the implementation of the selected software system, including assisting with the adoption of best business practices, training staff on the new system, and providing general oversight and quality assurance services, interfacing with and managing the software vendor during all project activities.

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Reference No. 3
In addition to the references listed above, SDI’s Advisory team is currently providing ERP consulting services to the following agencies:

ERP Procurement Projects
♦ City of Downey
♦ City of Monterey
♦ City of Riverside
♦ City of Torrance
♦ East Bay Regional Park District
♦ Inland Empire Utilities Agency
ERP Implementation Projects
♦ City of Lincoln
♦ City of Merced
♦ City of Scottsdale AZ
♦ City of Vernon
♦ City of Yuba City
♦ Central Utah Water Conservation District
♦ Riverside County Transportation Commission
ERP Optimization Projects
♦ City of Benicia
♦ City of Los Altos
♦ City of Redlands
♦ City of Rialto
Name of Organization City of Indio, CA
Location
100 Civic Center Mall
Indio, CA 92201
Project ERP Procurement and Implementation Project
Management Services
Dates of Service 2018-2022
Contract Value Procurement: $93,825
Implementation: $66,750
Name of Contact Ian Cozens, IT Director
Telephone and Email
760-391-4100
[email protected]
Project Description
ERP Procurement: SDI assisted with the selection of a new ERP system to replace the City’s existing system. SDI took the City through a needs assessment, requirements development and RFP, vendor evaluation and selection, and contract negotiations.

ERP Project Management: SDI provided focused project management services during portions of the ERP implementation, primarily for the HR/Payroll aspects of the project.

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Fee Proposal

1. ERP Procurement
SDI developed our project cost estimate based on our years of experience completing projects of a similar size and scope. Based on the City’s RFP, research regarding the City size and structure, and our past experience with similar projects, we estimate that the procurement portion of the project will require 445 hours to complete for a total cost of $98,640. SDI’s all-inclusive rates (inclusive of travel and related expenses) are as follows: $240 per hour for Engagement Manager; $225 per hour for Project Manager; and $215 per hour for Project Consultants. Provided below is a table presenting the level of effort and cost by Phase and Task for the project.

SDI is agreeable to a fixed fee contract providing for payments based on project milestones.

1.1 Facilitate Project Sponsor Planning Meeting 4 $ 915 1 $ 240 3 $ 675 - $ - - $ - - $ -

1.2 Finalize Work Plan 4 $ 900 - $ - 4 $ 900 - $ - - $ - - $ -

1.3 Conduct Kickoff Meeting 7 $ 1,575 2 $ 480 2 $ 450 1 $ 215 1 $ 215 1 $ 215 Subtotal: Task 1 - Project Management 15 $ 3,390 3 $ 720 9 $ 2,025 1 $ 215 1 $ 215 1 $ 215 Task 2 - Needs Assessment/Gap Analysis

2.1 Request and Review Documentation 28 $ 6,060 - $ - 4 $ 900 8 $ 1,720 8 $ 1,720 8 $ 1,720

2.2 Conduct System Requirements Workshops 120 $ 26,100 - $ - 30 $ 6,750 30 $ 6,450 30 $ 6,450 30 $ 6,450

2.3 Document Functional Requirements 20 $ 4,350 - $ - 5 $ 1,125 5 $ 1,075 5 $ 1,075 5 $ 1,075

2.4 Document Interfaces/Technical Requirements 20 $ 4,350 - $ - 5 $ 1,125 5 $ 1,075 5 $ 1,075 5 $ 1,075

2.5 Document Data Conversion Requirements 20 $ 4,350 - $ - 5 $ 1,125 5 $ 1,075 5 $ 1,075 5 $ 1,075 Subtotal: Task 2 - Needs Assessment/Gap Analysis 208 $ 45,210 - $ - 49 $ 11,025 53 $ 11,395 53 $ 11,395 53 $ 11,395 Task 3 - RFP Development

3.1 Prepare Draft Request for Proposal (RFP) 20 $ 4,530 2 $ 480 18 $ 4,050 - $ - - $ - - $ -

3.2 Review Draft RFP with Stakeholders 4 $ 900 - $ - 4 $ 900 - $ - - $ - - $ -

3.3 Identify and Notify Potential Bidders 4 $ 900 - $ - 4 $ 900 - $ - - $ - - $ -

3.4 Release RFP 6 $ 1,350 - $ - 6 $ 1,350 - $ - - $ - - $ - Subtotal: Task 3 - RFP Development 34 $ 7,680 2 $ 480 32 $ 7,200 - $ - - $ - - $ - Task 4 - Vendor Evaluation & Selection

4.1 Address Vendor Questions 6 $ 1,380 2 $ 480 4 $ 900 - $ - - $ - - $ -

4.2 Prepare Evaluation Committee 4 $ 900 - $ - 4 $ 900 - $ - - $ - - $ -

4.3 Conduct Initial Screening of Proposals 24 $ 5,400 - $ - 24 $ 5,400 - $ - - $ - - $ -

4.4 Assist with Review and Scoring of Proposals 6 $ 1,350 - $ - 6 $ 1,350 - $ - - $ - - $ -

4.5 Prepare for Proof of Capabilities 8 $ 1,800 - $ - 8 $ 1,800 - $ - - $ - - $ -

4.6 Facilitate POC Sessions 80 $ 18,000 - $ - 80 $ 18,000 - $ - - $ - - $ -

4.7 Assist with Due Diligence 12 $ 2,700 - $ - 12 $ 2,700 - $ - - $ - $ -

4.8 Prepare Vendor Selection Report 12 $ 2,700 $ - 12 $ 2,700 $ - $ - $ - Subtotal: Task 4 - Vendor Evaluation & Selection 152 $ 34,230 2 $ 480 150 $ 33,750 - $ - - $ - - $ - Task 5 - Contract Negotiations

5.1 Research Prior Vendor Agreements 6 $ 1,350 - $ - 6 $ 1,350 - $ - - $ - $ -

5.2 Conduct Initial Agreement Review 8 $ 1,800 - $ - 8 $ 1,800 - $ - - $ - $ -

5.3 Facilitate Negotiations Strategy Workshop 4 $ 900 - $ - 4 $ 900 - $ - - $ - $ -

5.4 Conduct Negotiation Meetings 12 $ 2,700 - $ - 12 $ 2,700 - $ - - $ - $ -

5.5 Obtain City Council Approval 6 $ 1,380 2 $ 480 4 $ 900 $ - $ - $ - Subtotal: Task 5 - Contract Negotiations 36 $ 8,130 2 $ 480 34 $ 7,650 - $ - - $ - - $ - Total 445 $ 98,640 9 $ 2,160 274 $ 61,650 54 $ 11,610 54 $ 11,610 54 $ 11,610 Patrick Griffin
Delivery Executive
Leanne Hart
Project Manager
Rita Conrad
Project Consultant
Kelli Ganley
Project Consultant
Greta Davis
Project Consultant
$240 $225 $215 $215 $215
Proposal to City of Hawaiian Gardens for
Enterprise Resource Planning Consulting Services
May 16, 2025 Page 34
Based on these assumptions, the total number of hours to complete the implementation portion of the project is 2,184 hours for project management and oversight. Utilizing the same rates as provided in the Procurement portion of the project ($225 per hour for Project Manager and $240 for Delivery Executive) yields a total cost of $492,960 for project management services during the 24-month implementation period.

There are a number of variables that will likely affect the actual level of effort required to provide project management services during new system implementation, including for example, the availability of the software vendor to implement, potential changes in City staffing, and unforeseen changes to the vendor project team or project scope.

Because it is difficult to determine the actual number of hours that will be needed for implementation activities, SDI recommends that the City consider establishing an overall implementation project budget and allow SDI to bill monthly for actual hours worked in the previous month. This allows the City and SDI to focus our efforts on the areas of greatest need and manage SDI resources to maximize effectiveness.

SDI only invoices for actual services provided, so any hours that are not consumed in support of this project are not invoiced to the City.

Under this arrangement, SDI will only invoice the City for actual hours worked in the prior month, with details outlining the SDI resource, time spent, and on which project activities. SDI does not charge for travel time to attend onsite activities at our client sites. This arrangement provides the City maximum flexibility to focus SDI’s efforts on the areas of most importance to the City. 65320.00013\43968762.1

CITY OF HAWAIIAN GARDENS

PROFESSIONAL SERVICES AGREEMENT

1. PARTIES AND DATE.

This Agreement is made and entered into this 23rd day of July, 2025, by and between the City of Hawaiian Gardens, a municipal corporation organized under the laws of the State of California with its principal place of business at 21815 Pioneer Blvd, Hawaiian Gardens, CA 90716, State of California ("City") and SDI Presence LLC, a Delaware limited liability company with its principal place of business at 200 E. Randolph, Suite 3550, Chicago, IL 60601("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing enterprise resource planning (ERP) consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional services for the identification and implementation of an ERP system ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional ERP consulting services for the procurement and implementation project management necessary for the Project ("Services").

The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 23, 2025 to December 31, 2027, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including 65320.00013\43968762.1
authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Five Hundred Ninety-One Thousand Six Hundred dollars ($591,600) as follows:
(i) the ERP Procurement portion of the Project shall not exceed Ninety Eight Thousand Six Hundred Forty dollars ($98,640) and (ii) the Project Management Implementation of ERP system portion of the Project shall not exceed Four Hundred Ninety Two Thousand Nine Hundred Sixty dollars ($492,960) without written approval of the City Council or City Manager, as applicable.

Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and actual hours of Services rendered by Consultant.

The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law.

Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the 65320.00013\43968762.1
professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows:

Patrick Griffin, Managing Director.

3.3.5 City's Representative. The City hereby designates Linda Hollinsworth, Finance Director, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates Leanne Hart, Senior Consultant or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply 65320.00013\43968762.1
with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement.

3.3.10 Laws and Regulations; Employee/Labor Certification.

3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause. 65320.00013\43968762.1

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.

3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all 65320.00013\43968762.1
insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other 65320.00013\43968762.1
exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability. (1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend. (D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall 65320.00013\43968762.1
not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

3.3.11.11 Additional Insurance Provisions
(A) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(B) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(C) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (D) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(E) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of 65320.00013\43968762.1
liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(F) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project 65320.00013\43968762.1
and require the same of any subconsultants.

3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.

3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any negligent acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project 65320.00013\43968762.1
or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.

3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the 65320.00013\43968762.1
respective parties may provide in writing for this purpose:

Consultant: SDI Presence LLC
200 E. Randolph Street, Suite 3550
Chicago, IL 60601
ATTN: Shoma Meyer, Chief Financial Officer
City: City of Hawaiian Gardens
21815 Pioneer Blvd
Hawaiian Gardens, CA 90716
ATTN: Linda Hollinsworth, Finance Director
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.
65320.00013\43968762.1

3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information. 65320.00013\43968762.1

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Los Angeles County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease 65320.00013\43968762.1
of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination. [SIGNATURES ON NEXT PAGE]
65320.00013\43968762.1

SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF HAWAIIAN GARDENS AND SDI PRESENCE LLC IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF HAWAIIAN GARDENS
Approved By:

Ernesto Marquez
City Manager
Approved as to Form:
_____________________________________
Best Best & Krieger LLP
Norma Tabares, City Attorney
Attested By:

Pablo Rubio, City Clerk
SDI Presence LLC
By:

Its: Chief Financial Officer
Printed Name: Shoma Meyer
65320.00013\43968762.1
EXHIBIT "A"

SCOPE OF SERVICES
Statement of Work
New System Procurement
The following Tasks will be completed by SDI to support the procurement of a replacement ERP system for the City.

Identified deliverables will be generated and delivered to the City at the completion of each Task.

DELIVERABLE: Kickoff Meeting Presentation
65320.00013\43968762.1
Task 2.1 - Request and Review Documentation
TASK DESCRIPTION: SDI understands that City staff has limited time to dedicate to this project.

DELIVERABLE: Interface and Technical Requirements
Task 2.5 - Document Data Conversion Requirements
TASK DESCRIPTION: SDI will document the City’s data conversion and migration requirements so that software proposers can include the costs and approach for completing data conversion in their proposals. SDI will meet with the City’s technical and business subject matter experts to identify and document data migration and conversion requirements. SDI will provide consultation with regard to the pros and cons of the possible approaches/strategies and provide recommendations.

DELIVERABLE: Data Conversion Requirements
65320.00013\43968762.1
Task 3.1 - Prepare Draft Request For Proposal (RFP)
TASK DESCRIPTION: SDI will prepare a draft RFP for review by the Project Stakeholders and identified key staff. If the City has an existing preferred RFP template, SDI will conduct a review and compare the City’s template to SDI’s proven ERP RFP template. In addition, if necessary, SDI will meet with the City’s purchasing and/or legal resources to verify RFP terms and conditions.

Task 3.3 – Identify and Notify Potential Bidders
TASK DESCRIPTION: While online vendor portal sites provide a valuable channel for making an RFP publicly available, SDI believes it is in the City’s best interest to alert qualified vendors of the upcoming RFP release. SDI will compile a comprehensive list of public sector ERP solution vendors that provide potential solutions. SDI will review the listing with the City and assist the City in creating a notification message that can be distributed via email. Timely notification of the City’s intent to release an RFP will help ensure the City attracts quality solution vendors and allow the vendors to be better prepared to provide a timely response.

Task 3.4 – Release RFP
TASK DESCRIPTION: SDI will incorporate any recommended modifications to the draft RFP into a final document and will assist with distribution of the RFP.

DELIVERABLE: Final RFP
Task 4.1 - Address Vendor Questions
TASK DESCRIPTION: Release of a clear and well-structured RFP will dramatically reduce the number of vendor questions. However, due to the complex nature of ERP procurements, the City should 65320.00013\43968762.1
anticipate that vendors will submit questions that must be addressed to ensure quality proposals are received. In this task, SDI will assist the City in responding to vendor questions.

DELIVERABLE: Vendor Question Responses
Task 4.2 – Prepare Evaluation Committee
TASK DESCRIPTION: SDI will work with the City to identify the evaluation team and prepare an evaluator’s packet that includes clear descriptions and direction of the evaluation methodology. The packet will also include a scoring template to assist the evaluator in tabulating their results.

Task 4.8 – Prepare Vendor Selection Report
65320.00013\43968762.1
TASK DESCRIPTION: Using all the information and work products created to date, SDI will draft a Vendor Selection Report that outlines the process followed and the results of the evaluation. SDI will provide the City the opportunity to review a draft report and provide feedback. SDI will then publish a final Vendor Selection Report, which can be utilized as part of the City’s written recommendation for City Council presentation.

DELIVERABLE: Vendor Selection Report
Task 5.1 - Research Prior Vendor Agreements
TASK DESCRIPTION: This task focuses on identifying signed agreements with agencies that are of a similar size and complexity as they can provide a valuable source of information to help the City prepare for negotiations. SDI will seek out and review available agreements. The review will include evaluating terms and conditions, pricing, payment terms, milestones, and more. The information gathered will be compared to that which was submitted with the RFP with the goal of identifying any gaps or more favorable terms and conditions.

Task 5.4 - Conduct Negotiations Meetings
TASK DESCRIPTION: SDI will assist the City in preparing for negotiation meetings and will attend to support City staff. If the City desires, SDI is available to facilitate the negotiation meetings. SDI will take the lead in recording the minutes from the meetings to capture outstanding items, next steps, and critical dates.

DELIVERABLE: Final Agreement with Vendor
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Task 5.5 - Obtain City Council Approval
TASK DESCRIPTION: SDI will attend and/or participate in the City’s presentation of the vendor agreements to the City Council for approval. SDI’s level of participation will be at the City’s direction.

DELIVERABLE: City Council Meeting Participation
New System Implementation
The following Tasks will be completed by SDI to support the new system implementation of the replacement ERP system for the City. Identified deliverables will be generated and delivered to the City at the completion of each Task.

Task 1.2 - Kickoff Meeting
TASK DESCRIPTION: SDI will develop a Microsoft PowerPoint presentation that will describe the project.

SDI will lead a Project Kickoff Meeting which will be scheduled by the City to include all anticipated project participants. The primary goal of the Project Kickoff Meeting is to ensure that all project participants have a common understanding of the process and project objectives.

DELIVERABLE: Project Kickoff Presentation
Task 1.3 - Project Scope and Baseline Schedule Update
TASK DESCRIPTION: SDI will finalize and deliver the project scope and plan, along with communication and status reporting plans and a baseline schedule, as agreed with by the City’s Project Sponsor.

DELIVERABLE: Updated Project Plan
65320.00013\43968762.1
Task 2.1 - Update Project Plan
TASK DESCRIPTION: SDI will work with the software vendor’s Project Manager to update the Project Plan, including the following basic elements that will be defined for the system implementation activities:
• Tasks and Subtasks
• Milestones and Deliverables
• Detailed Project Schedule
DELIVERABLE: Updated Project Plan
Task 2.2 - Monitor Project Execution and Control
TASK DESCRIPTION: Working with the software vendor’s Project Manager, SDI will monitor the project execution using all the plans, schedules, procedures, and standards prepared for the project. This will include ensuring that regular status reports are provided and discussed at project review meetings with the Project Sponsor and appropriate participants. These reviews will include performance measures for the completion of tasks and activities in accordance with the project plan, communication plan, risk management plan, and quality assurance plan.

DELIVERABLES: Project Status Reports, Risk/Issue Tracking Log, Vendor Deliverables Tracking Log / Punch List Task 2.3 Assist with Business Process and Change Management Activities TASK DESCRIPTION: SDI will assist the City with identification of areas where a business process change may result in improved efficiencies. SDI will provide suggestions and recommendations for business process improvements in conjunction with the City’s project team, and utilizing the best practices recommendations documented previously.

DELIVERABLE: Software and Hardware Acquisition and Installation Oversight 65320.00013\43968762.1
Task 2.5 - Assist with System Setup and Configuration
TASK DESCRIPTION: SDI will assist the City to ensure that the new system is set up to support the City’s unique operating requirements. This activity will include establishing security protocols for users along with specific workflow processes for the new system and setting configuration options and customizing parameters for system upload/download processes to Microsoft products such as Excel, Word, Access, and Outlook, and other third-party products.

SDI will also assist the City in developing a test/training environment which will allow for separate testing of release software by City staff prior to production installation.

DELIVERABLE: System Integrations Support
Task 2.8 - Support User Acceptance Testing
TASK DESCRIPTION: SDI will verify and validate acceptance test results for implementation of the new system that will include:
• System documentation • Functional tests
• Stress tests • Security tests
• Access control capabilities • Backup, restore and restart tests • User acceptance test results
DELIVERABLE: Independent Verification and Validation
Task 2.9 - Coordinate Training for Users and System Administrators TASK DESCRIPTION: SDI will assist the City in identifying training requirements and creating schedules for both users and technical personnel. Training should be sufficiently detailed and comprehensive to ensure that City staff will be able to effectively use the system and support the system after implementation.

DELIVERABLE: Training Requirements and Schedule
65320.00013\43968762.1
Task 2.10 - Complete Readiness Assessment and Ensure Operational Readiness TASK DESCRIPTION: SDI will develop a checklist to be used to assess the City’s operational readiness for the new system implementation, including:
• Staffing plan • System maintenance procedures
• Operational procedures • Disaster backup recovery plan • Change requests • Modifications or enhancements
• Refresher training • Software license renewal
• Technology refreshment • Hardware replacement
• Preventive maintenance
DELIVERABLE: Readiness Assessment Checklist
Task 2.11 - Monitor Phased Implementation and Cutover
TASK DESCRIPTION: SDI will oversee a phased cut-over where different modules are implemented and moved into production on a staggered schedule. As each module is placed into production, the software vendor will be required to provide assistance for system administration, helpdesk, and onsite user support for each major implementation phase or module.

DELIVERABLE: Post Implementation Evaluation Report
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EXHIBIT "B"

SCHEDULE OF SERVICES
Project Schedule
Based on information contained in the City’s RFP and our past experience with system procurements and implementations, we provide the following estimates for the completion of the City’s project.

Phase Two – New System Implementation
Provided below is a potential timeline for the phased implementation of the new ERP software system.

We acknowledge that the City wishes to be live on all modules by January 2027; however, based on our experience, we believe that to be a very aggressive date for full implementation. 65320.00013\43968762.1
Figure 4 – Phase 2 Potential Project Timeline
The schedule above is a suggested timeline based on our experience with new system implementations.

The actual schedule will be developed in conjunction with the City and the software vendor’s implementation team.

The suggested implementation timeline begins in April 2026 after completion of procurement activities, which is assumed to commence in July/August 2025 and be completed in March 2026.

SDI is open to discussing potential ideas for shortening both the procurement and implementation timelines; however, we are providing our best estimate based on our experience with similar projects. 65320.00013\43968762.1
BB&K (2020)
EXHIBIT "C"

COMPENSATION
Fee Proposal

Patrick Griffin
Delivery Executive
Leanne Hart
Project Manager
Rita Conrad
Project Consultant
Kelli Ganley
Project Consultant
Greta Davis
Project Consultant
$240 $225 $215 $215 $215
Task Description Hours Price Hours Price Hours Price Hours Price Hours Price Hours Price $ 915 $ 240 $ 675 $ - $ - $ -
$ 900 $ - $ 900 $ - $ - $ -
Task 1 - Project Management

1.1 Facilitate Project Sponsor Planning Meeting

1.2 Finalize Work Plan

1.3 Conduct Kickoff Meeting
4 4
7 $ 1,575
1 -
2 $ 480
3 4
2 $ 450
-
-
1 $ 215
-
-
1 $ 215
-
-
1 $ 215
Subtotal: Task 1 - Project Management 15 $ 3,390 3 $ 720 9 $ 2,025 1 $ 215 1 $ 215 1 $ 215 $ 6,060 $ - $ 900 $ 1,720 $ 1,720 $ 1,720
$ 26,100 $ - $ 6,750 $ 6,450 $ 6,450 $ 6,450
$ 4,350 $ - $ 1,125 $ 1,075 $ 1,075 $ 1,075
$ 4,350 $ - $ 1,125 $ 1,075 $ 1,075 $ 1,075
Task 2 - Needs Assessment/Gap Analysis

2.1 Request and Review Documentation

2.2 Conduct System Requirements Workshops

2.3 Document Functional Requirements

2.4 Document Interfaces/Technical Requirements

2.5 Document Data Conversion Requirements
28 120
20 20
20 $ 4,350
-
-
-
-
- $ -
4 30
5 5
5 $ 1,125
8 30
5 5
5 $ 1,075
8 30
5 5
5 $ 1,075
8 30
5 5
5 $ 1,075
Subtotal: Task 2 - Needs Assessment/Gap Analysis 208 $ 45,210 - $ - 49 $ 11,025 53 $ 11,395 53 $ 11,395 53 $ 11,395 $ 4,530 $ 480 $ 4,050 $ - $ - $ -
$ 900 $ - $ 900 $ - $ - $ -
$ 900 $ - $ 900 $ - $ - $ -
Task 3 - RFP Development

3.1 Prepare Draft Request for Proposal (RFP)

3.2 Review Draft RFP with Stakeholders

3.3 Identify and Notify Potential Bidders

3.4 Release RFP
20 4
4 6 $ 1,350
2 -
-
- $ -
18 4
4 6 $ 1,350
-
-
-
- $ -
-
-
-
- $ -
-
-
-
- $ -
Subtotal: Task 3 - RFP Development 34 $ 7,680 2 $ 480 32 $ 7,200 - $ - - $ - - $ - $ 1,380 $ 480 $ 900 $ - $ - $ -
$ 900 $ - $ 900 $ - $ - $ -
$ 5,400 $ - $ 5,400 $ - $ - $ -
$ 1,350 $ - $ 1,350 $ - $ - $ -
$ 1,800 $ - $ 1,800 $ - $ - $ -
$ 18,000 $ - $ 18,000 $ - $ - $ -
$ 2,700 $ - $ 2,700 $ - $ - $ -
Task 4 - Vendor Evaluation & Selection

4.1 Address Vendor Questions

4.2 Prepare Evaluation Committee

4.3 Conduct Initial Screening of Proposals

4.4 Assist with Review and Scoring of Proposals

4.5 Prepare for Proof of Capabilities

4.6 Facilitate POC Sessions

4.7 Assist with Due Diligence

4.8 Prepare Vendor Selection Report
6 4
24 6
8 80
12 12 $ 2,700
2 -
-
-
-
-
-
$ -
4 4
24 6
8 80
12 12 $ 2,700
-
-
-
-
-
-
-
$ -
-
-
-
-
-
-
-
$ -
-
-
-
-
-
-
$ -
Subtotal: Task 4 - Vendor Evaluation & Selection 152 $ 34,230 2 $ 480 150 $ 33,750 - $ - - $ - - $ - $ 1,350 $ - $ 1,350 $ - $ - $ -
$ 1,800 $ - $ 1,800 $ - $ - $ -
$ 900 $ - $ 900 $ - $ - $ -
$ 2,700 $ - $ 2,700 $ - $ - $ -
Task 5 - Contract Negotiations

5.1 Research Prior Vendor Agreements

5.2 Conduct Initial Agreement Review

5.3 Facilitate Negotiations Strategy Workshop

5.4 Conduct Negotiation Meetings

5.5 Obtain City Council Approval
6 8
4 12
6 $ 1,380
-
-
-
-
2 $ 480
6 8
4 12
4 $ 900
-
-
-
-
$ -
-
-
-
-
$ - $ -
Subtotal: Task 5 - Contract Negotiations 36 $ 8,130 2 $ 480 34 $ 7,650 - $ - - $ - - $ - Total 445 $ 98,640 9 $ 2,160 274 $ 61,650 54 $ 11,610 54 $ 11,610 54 $ 11,610 SDI is agreeable to a fixed fee contract providing for payments based on project milestones. 65320.00013\43968762.1
(BB&K 2017)

2. Project Management - Implementation of ERP System
The following assumptions were utilized to develop our cost proposal for project management services during new system implementation:
 24-month (104 week) implementation timeline
 20 hours per week of Project Manager services
 1 hour per week of Delivery Executive oversight
 Hybrid of onsite and offsite work during Project Management activities Based on these assumptions, the total number of hours to complete the implementation portion of the project is 2,184 hours for project management and oversight. Utilizing the same rates as provided in the Procurement portion of the project ($225 per hour for Project Manager and $240 for Delivery Executive) yields a total cost of $492,960 for project management services during the 24-month implementation period.

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B7
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF JUNE 14 TO JUNE 27, 2025

SUMMARY
Information for warrants processed from June 14 to June 27, 2025 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number. Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 67676 – 67734 $ 117,854.65 AP ACH Payments to Vendors Ck 1058503 – 1058534 1,172,711.44 AP Online Payments to Vendors Ck 2898 – 2905 219,239.93 PR Employee Salaries & Benefits Ck 71273 – 71379 215,620.83 PR CalPers- Online Retirement Benefits 7/10/2025 36,386.21 Voided Check 64036, 65786 (2,100.00)
Total for Jun 28-Jul 11, 2025 $1,759,713.06
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 06/28/25 TO 07/11/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 1:41 pm
Date: 07/09/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
COMMUNITY DEVEL 3,364.40

COMMISSION
67676 06/30/25 Printed 1911 JUL 2024 - JUN 2025 LOAN PRINCIPAL PMT/LOAN #1000004674
67677 07/02/25 Printed 7198 ALCAZAR ENTERPRIZES LLC NOV 2024 STAFF MEETING - MEALS 594.48 67678 07/02/25 Printed 0277J ALEX TIRES INC UNIT 41 - FLEET MAINT OIL CHG, TIRE 830.00

ROTATION
67679 07/02/25 Printed 0671B NOEMI TORRES AVILA 07.03.25 4TH OF JULY EVENT - FACE 300.00

PAINTING
67680 07/02/25 Printed 1047C REBECA BOLLOS 06.21.25 FACILITY RENTAL DEPOSIT 750.00 REFUND
67681 07/02/25 Printed 2011M CARLOS CORONADO REIMB EMP/CELL PHN/APR 2025 150.00 EASTERN COUNTY 2,035.80

NEWSPAPER GROUP
67682 07/02/25 Printed 4587 6.25.25 LEGAL AD - INVITE BIDS PED

SFTY IMPRV NORWALK BLVD
GANAHL LUMBER COMPANY 406.13
INC
67683 07/02/25 Printed 3186 MAINT SUPPLIES - LW POOL
67684 07/02/25 Printed 3320N NELSON J GODOY 07.03.25 4TH OF JULY EVENT - 320.00

MARQUEE LETTERS RENTAL
GOVERNMENTAL FINANCIAL 2,000.00

SERVICE
67685 07/02/25 Printed 3433G JUN 2025 SVCS - BUDGET MESSAGE 2025-2027
HOWROYD-WRIGHT 2,341.71

EMPLOYMENT
67686 07/02/25 Printed 0558M W/E 05.31.25 ACCOUNTS PAYABLE 67687 07/02/25 Printed 3791M JOSE C. HOYOS 07.03.25 4TH OF JULY EVENT - SOUND 1,800.00

SYSTEM/LIGHTING
INSTANT SIGNS CYPRESS, 180.48
LLC
67688 07/02/25 Printed 3895 RESTROOM SIGNS - DO NOT FLUSH

PAPER PRODUCTS
67689 07/02/25 Printed 4155 L.A. COUNTY, DEPT OF P.W. MAY 2025 CSR 272385 BITRANS 233 1,944.26

TIMING SHEETS DEV CARSON
67690 07/02/25 Printed 4740 ERNESTO MARQUEZ REIMB EMP/06.16.25 YOUTH FISHING 400.00

EXCURSION MEAL & CLEAN
67691 07/02/25 Printed 4973 CINDY MENDEZ 07.03.25 4TH OF JULY EVENT- MUSIC 2,500.00

ENTERTAINMENT
67692 07/02/25 Printed 5338Z NGHIEM V NGUYEN REFUND DUPLICATE PMT 339.98 BLDG2025-0041
67693 07/02/25 Printed 2185 NIRBHAU INC CRYSTAL CYLINDER AWARD - SISTER 163.13 CITY
67694 07/02/25 Printed 5427S NSA OP, LP 05.01 - 07.31.25 SPECIAL EVENTS 2,031.00 STORAGE E017
67695 07/02/25 Printed 5751 PETTY CASH\K.WEBB 06.17 - 06.18.25 REPLENISH PETTY 60.00 CASH
67696 07/02/25 Printed 5759M PHOENIX PATROL 07.03.25 4TH OF JULY EVENT - 540.00

SECURITY
MIGUEL GONZALES 1,000.00

SANCHEZ
67697 07/02/25 Printed 6404MP 07.03.25 4TH OF JULY EVENT - DANCE

FLOOR & PHOTO BOOTH
SOCAL AUTO & TRUCK 120.96

PARTS INC
67698 07/02/25 Printed 6727 FLEET MAINT SUPPLIES - PW YARD SOUTHERN CALIF EDISON 34.28

COMPANY
67699 07/02/25 Printed 6801 05.15 - 06.15.25 SER PER
SOUTHERN CALIF EDISON 1,917.52

COMPANY
67700 07/02/25 Printed 6801 05.15 - 06.15.25 SER PER
SOUTHERN CALIF EDISON 89.91

COMPANY
67701 07/02/25 Printed 6801 05.15 - 06.15.25 SER PER
SOUTHERN CALIF EDISON 50.54

COMPANY
67702 07/02/25 Printed 6801 05.15 - 06.15.25 SER PER
SOUTHERN CALIF EDISON 147.01

COMPANY
67703 07/02/25 Printed 6801 05.15 - 06.15.25 SER PER
SOUTHERN CALIF EDISON 32.13

COMPANY
67704 07/02/25 Printed 6801 05.15 - 06.15.25 SER PER
SOUTHERN CALIF EDISON 4,775.32

COMPANY
67705 07/02/25 Printed 6801 05.15 - 06.15.25 SER PER
SOUTHERN CALIFORNIA 262.74

SECURITY
67706 07/02/25 Printed 6855H MASTER PADLOCKS - FACILITIES & GATES
67707 07/02/25 Printed 6926V SR BRAY LLC SVC CALL - MAGNETEK STATIONARY 1,287.50 67708 07/02/25 Printed 7324 UNIFIRST CORPORATION 04.10.25 UNIFORM, TOWELS & MATS 1,296.20 67709 07/02/25 Printed 7649 VISION SERVICE PLAN - CA JUN 2025 VISION INSURANCE 2,056.48 67710 07/02/25 Printed 7907 WILLDAN ENGINEERING 05.01 - 05.31.25 PROF SVCS - HG 22,635.00

PARKING ENFORCEMENT
67711 07/09/25 Printed 0023P A PORTABLE SERVICES 07.03.25 4TH OF JULY EVENT - 827.20 FENCES
Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 06/28/25 TO 07/11/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 1:41 pm
Date: 07/09/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
67712 LEE WARE POOL MAINT - RPLC 07/09/25 Printed 0276AB SALVADOR ALCAZAR 1,250.00

HEATER BURNERS
CINTAS FIRST AID & SAFETY 340.23
0168
67713 FIRST AID RESTOCK - CITY HALL 07/09/25 Printed 1729X 67714 2025-2026 LAFCO BUDGET FEES 07/09/25 Printed 4143 COUNTY OF LOS ANGELES 731.76 67715 07.12.25 CAR SHOW EVENT - JUDGE 07/09/25 Printed 3018Q IRA ALANI FOUQUETTE 450.00 67716 06.17 - 06.26.25 BALLET CLASS 07/09/25 Printed 3213R MARYCARMEN GARCIA 195.00

INSTRUCTOR
GATEWAY CITIES COUNCIL 20,000.00

OF GOVT
67717 FY 25/26 LOCAL AGENCY 07/09/25 Printed 3244C
PARTICIPATION 91/605/405
67718 MWOA - 2025 CUSTOM CONCRETE 07/09/25 Printed 3548L HDR CONSTRUCTION LLC 3,500.00

MONUMENT
67719 07.12.25 CAR SHOW EVENT - SOUND 07/09/25 Printed 3791M JOSE C. HOYOS 1,300.00 SYSTEM
67720 REIMB EMP/CAMPING SUPPLIES 07/09/25 Printed 4000JE JOSEPH JIMENEZ 786.21 67721 02.09 - 02.10.24 FACILITY RENTAL 07/09/25 Printed 4797L MARVNATION PROMOTIONS 1,600.00

DEPOSIT REFUND
67722 07.12.25 CAR SHOW EVENT - JUDGE 07/09/25 Printed 5675TM NORMAN PARAISO 450.00 67723 07.12.25 CAR SHOW EVENT - 07/09/25 Printed 5701L BROCK JAMES VAN PELT 1,750.00

PERFORMANCE BAL DUE
67724 07.12.25 CAR SHOW EVENT - PETTY 07/09/25 Printed 5755 PETTY CASH\E.VIGIL 600.00 CASH
67725 07.12.25 CAR SHOW EVENT - JUDGE 07/09/25 Printed 6242M ROB RICE 450.00 SOUTHERN CALIF EDISON 1,447.73

COMPANY
67726 05.19 - 06.17.25 SER PER 05.22 - 07/09/25 Printed 6801

06.22.25 STATE OF CALIFORNIA 2,400.00

DEPARTMENT
67727 08.25 - 07.26 PIONEER PARK LEASE 07/09/25 Printed 2349 PARCEL
67728 07.12.25 CAR SHOW EVENT - AWARD 07/09/25 Printed 7121 T'S & SIGNS INC 2,579.55

PLAQUES
67729 MAY 2025 PROF SVCS - 07/09/25 Printed 7250V TRANSTECH ENGINEERS INC BUILDING AND 11,390.01 SAFETY
67730 07.12.25 CAR SHOW EVENT - JUDGE 07/09/25 Printed 7440 ARMAN UTUDZHYAN 450.00 67731 07.12.25 CAR SHOW EVENT - MUSIC 07/09/25 Printed 7515ZN NIVARDO VAZQUEZ JR 600.00

ENTERTAINMENT
67732 06.26.25 TEEN CTR SUMMER PARTY - 07/09/25 Printed 7516GE ENRIQUE GUDINO VEGA 350.00

FOOD CATERING SVC
VETERANS OF FOREIGN 5,000.00
WARS
67733 FY 24/25 RENOVATION DONATION 07/09/25 Printed 7564 67734 07.12.25 CAR SHOW EVENT - DJ/MC 07/09/25 Printed 7656 FRANK J VIVAS 650.00

SERVICES
Total Checks: 59 Checks Total (excluding void checks): 117,854.65 Total Payments: 59 Bank Total (excluding void checks): 117,854.65 Total Payments: 59 Grand Total (excluding void checks): 117,854.65 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 06/28/25 TO 07/11/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 1:42 pm
Date: 07/09/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
AMERICAN CITY PEST 1,821.00

TERMITE INC
1058503 06.25 PEST CONTROL - CITY HALL, 07/02/25 Printed 0440

CRL, PW YARD, PATIOS
AMERICAN FAMILY LIFE 6,042.00

ASSURANCE
1058504 MAY 2025 SUPPLEMENTAL 07/02/25 Printed 0204

INSURANCE
1058505 07/02/25 Printed 0501 AMERINAT APR 2025 MONTHLY SVCS 203.50 COALITION FOR 161.54

CONTROLLING INS
1058506 JUN 2025 EAP 07/02/25 Printed 1855L
1058507 05.27 - 06.05.25 ZUMBA INSTRUCTOR 07/02/25 Printed 3219D VANESSA GARCIA 120.00 1058508 MAY 2025 CAR WASH 07/02/25 Printed 3615EF HAWAIIAN GARDENS HAND 582.00

TRANSPORTATION
1058509 RETROFIT 23 LED LIGHTS & RPLC 11 07/02/25 Printed 3788 HOTWIRE ELECTRIC INC 2,055.00

CLEAR LENSES- LEE WARE BLDG
1058510 2025 GRADUATION BANNERS (4) 07/02/25 Printed 5061 MOLI-MEX INC 442.40 1058511 JUN 2025 DENTAL PPO INSURANCE 07/02/25 Printed 5166D MUNICIPAL DENTAL POOL 5,539.62 MYERS & SONS HI-WAY 2,952.87

SAFETY INC
1058512 STREET POSTS & SIGNS - 12100 07/02/25 Printed 3716 TILBURY ST, 21600 NORWALK BLVD
1058513 REIMB EMP/CELL PHN/MAY 2025 07/02/25 Printed 5307G SALVADOR NAVA 50.00 RAMJAN BROTHERS 3,211.58

ENTERPRISES
1058514 JANITORIAL SUPPLIES - HANDSOAP 07/02/25 Printed 6444 SHERWIN-WILLIAMS 150.71

COMPANY
1058515 GRAFFITI REMOVAL SUPPLIES 07/02/25 Printed 6615 STANDARD INSURANCE 1,609.28

COMPANY
1058516 JUN 2025 LIFE INSURANCE 07/02/25 Printed 6928C
STAPLES BUSINESS 182.35

ADVANTAGE
1058517 CITY CLERK OFFICE SUPPLIES 07/02/25 Printed 6932-CLKK STAPLES BUSINESS 48.25

ADVANTAGE
1058518 07/02/25 Printed 6932-RECC ADMIN OFFICE SUPPLIES 1058519 MAY 2025 FLEX PLAN 07/02/25 Printed 7161DG THE ADVANTAGE GROUP 112.00

ADMINISTRATION FEES
1058520 FY 25/26 LIABILITY & W/C ANNUAL 07/09/25 Printed 1419 CALIFORNIA JOINT POWERS 681,870.00

CONTRIBUTION
1058521 06.15 - 07.14.25 MONTHLY RETAINER 07/09/25 Printed 2751K ENGLANDER KNABE ALLEN & 5,500.00 1058522 06.01 - 06.30.25 CARSON ST GARDEN 07/09/25 Printed 3653F FELIPE HERNANDEZ 5,000.00 SVC
HUMAN SERVICES 5,060.00

ASSOCIATION
1058523 MAY 2025 SENIOR MEALS SERVED 07/09/25 Printed 3813F 1058524 JUL 2025 PROF LEGISLATIVE 07/09/25 Printed 3380 JOE A. GONSALVES & SON 2,000.00

REPRESENTATION
L.A. COUNTY SHERIFF'S 421,104.50
DEPT.
1058525 07/09/25 Printed 4205 APR 2025 SPECIAL EVENT OT - CRIME

SUPPRESSION
1058526 2025 GOLF TOURNAMENT 07/09/25 Printed 0893 MADISON LEEDS 279.13

BROCHURES
1058527 BUSINESS CARDS - RODRIGO OCHOA 07/09/25 Printed 6691V MCLEAN ENTERPRISES INC 53.34 1058528 STAFF UNIFORMS - HATS (36) 07/09/25 Printed 5061 MOLI-MEX INC 3,603.02 NATIONWIDE 12,430.33

ENVIRONMENTAL
1058529 JUN 2025 STREET SWEEPING SVC 07/09/25 Printed 5305M 1058530 DIAGNOSE SLIDING DOOR - 07/09/25 Printed 7689M NEXUS HOLDING LLC CRL EAST 3,057.93

ENTRANCE
1058531 JUN 2025 MONTHLY SVCS 07/09/25 Printed 6328 SC CONSULTING GROUP LLC 6,900.00 STAPLES BUSINESS 91.57

ADVANTAGE
1058532 COUNCIL SUPPLIES 07/09/25 Printed 6931-ADMM
STAPLES BUSINESS 461.31

ADVANTAGE
1058533 FIN OFFICE, COPY ROOM & CH 07/09/25 Printed 6932-FINN

BREAKROOM SUPPLIES
1058534 REIMB EMP/06.03 - 06.30.25 MILEAGE 07/09/25 Printed 7195Y KRISTINA TORREYSON 16.21 Total EFTs: 32 EFTs Total (excluding void checks): 1,172,711.44 Total Payments: 32 Bank Total (excluding void checks): 1,172,711.44 Total Payments: 32 Grand Total (excluding void checks): 1,172,711.44 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 06/28/25 TO 07/11/25
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 1
Time: 8:51 am
Date: 07/17/2025
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-ONLINE PYMTS Checks
2898 JUN 2025 HEALTH PREMIUM 06/06/25 Printed 1458L CAL PERS RETIREMENT 87,565.46

COVERAGE
CHEVRON AND TEXACO 4,973.10

UNIVERSAL
2899 05.16 - 06.15.25 FUEL CHARGE 06/17/25 Printed 1716 MIDAMERICA 33,066.46

ADMINISTRATIVE &
2900 JUL 2025 HRA 06/16/25 Printed 4959A
2901 JUL 2025 HEALTH PREMIUM 07/07/25 Printed 1458L CAL PERS RETIREMENT 85,390.67

COVERAGE
BMO BANK N.A.-BANK 2,048.38

CHARGES
2902 JUN 2025 - BANK FEE CHARGES 07/01/25 Printed 0821BC 2903 JUL 2025 SVCS CABLE TV & INTERNET 07/07/25 Printed 7174TD CHARTER COMMUNICATIONS 2,772.88 2904 JUL 2025 SVCS CABLE TV, INTERNET, 07/07/25 Printed 7174TC CHARTER COMMUNICATIONS 1,270.68

PHONE & STREAMING
2905 06.02 - 07.02.25 SER PER 07/07/25 Printed 1795 CITY OF LONG BEACH 2,152.30 Total Checks: 8 Checks Total (excluding void checks): 219,239.93 Total Payments: 8 Bank Total (excluding void checks): 219,239.93 Total Payments: 8 Grand Total (excluding void checks): 219,239.93

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B8
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, M.S., P.E., Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE THE PUBLIC WORKS DEPARTMENT PERMITS REPORT FOR THE MONTH OF JUNE 2025

SUMMARY
The Engineering Division, as part of the Public Works Department, is responsible for the implementation of the policies and objectives of the community as set forth in the City of Hawaiian Gardens’ General Plan, Municipal Code, and oversees the project management for the construction of the City’s capital improvements, infrastructure, and public facilities.

The Engineering Division reviews applications and issues construction, and encroachment permits for any work that is done in the public right-of-way, such as the streets and alleys, and if the public rights-of-way are used for equipment parking/staging and to conduct any construction, repair, or maintenance of any property or utilities within or adjacent. Work on or use of the public right-of-ways may include: underground and above-ground utilities repair/replacement by utility companies and their contractors, driveway construction, temporary use for staging of equipment and vehicles, and contractors working on behalf of the City for public improvements. The permits and final inspections will ensure that any work is conducted in accordance with City Engineering specifications and appropriate standards and that any traffic control and safety measures are properly in place and followed.

The attached chart is a summary of all permits issued during the month of June 2025.

Agenda Item #B8
July 23, 2025

Page 2 ends

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT
A. Monthly Public Works Permits Report List for June 2025.

ATTACHMENT A
No. Permit Date Contractor For Location Type Amount
1 1531 06/11/25 Linh Lam 22209 Ibex Ave Dumpster Placement $ 286.00 2 1532 06/09/25 SCE 11747 E Carson St Traffic Control $ 897.00 3 1533 06/09/25 SCE 12508 E Carson St Access Vault for power stitching $ 1,158.00 4 1534 06/18/25 ALOCA Traffic Control SCE 12550 E Carson St Repair and Replace Street Light Duct from Pole #4548166E to 2324313E $ 1,680.00 4 Total for Month: $ 4,021.00
56 Total for Fiscal Year: $ 60,454.00
`
Total Permits for Fiscal Year:

City of Hawaiian Gardens - Public Works Department
Monthly Report - Public Works Permits Issued
June 2025
Total Permits for Month:

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B9
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Wednesday, July 9, 2025.

SUMMARY
The City Clerk’s office is to prepare and present the meeting minutes to the City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. July 9, 2025 - Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Maria Teresa Del Rio, Mayor Pro Tem
Victor Farfan, Councilmember
Luis Roa, Councilmember
Ernie Vargas, Councilmember
Dandy De Paula, Mayor
Wednesday, July 9, 2025
Regular Meeting, 6:00 PM
Ernesto Marquez,City Manager
Norma Tabares, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Wednesday, July 9, 2025 at 6:01 PM.

INVOCATION
The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Mayor De Paula.

ROLL CALL

PRESENT
Councilmember Farfan
Councilmember Roa
Councilmember Vargas
Mayor Pro Tem Del Rio
Mayor De Paula
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Irene Zapata, Hawaiian Gardens Library Manager, spoke.

Abram Leal spoke.

Frances Rodriguez spoke.

PROCLAMATIONS AND CERTIFICATES
There were no Proclamation or Certificates.

PRESENTATIONS
There were no Presentations.

AGENDA ORGANIZATION
There were no changes to the Agenda Organization.

A. PUBLIC HEARING(S) / HEARING(s)

CITY COUNCIL MINUTES

REGULAR MEETING
JULY 9, 2025 Page 1
PROCLAMATIONS AND CERTIFICATES
There were no Proclamation or Certificates.

PRESENTATIONS
There were no Presentations.

AGENDA ORGANIZATION
There were no changes to the Agenda Organization.

A. PUBLIC HEARING(S) / HEARING(s)

1. Recommendation to conduct a public hearing and adopt Resolution No. 0182025, authorizing the recording of liens against various real properties in the City of Hawaiian Gardens for delinquent rubbish collection charges due to Waste Resources, Inc.

SUGGESTED ACTION: Approve Recommendation.

Ernesto Marquez, City Manager, presented the staff report.

Mayor De Paula closed the Public Hearing.

A motion was made by Councilmember Farfan, seconded by Councilmember Roa, to approve recommendation and adopt Resolution No. 0182025.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to adopt Resolution No. 0162025, authorizing the Public Works Supervisor, Administrative Technician, or designee to apply for the Used Oil Payment Program (OPP) grant through the California Department of Resources Recycling and Recovery (CalRecycle).

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL MINUTES

REGULAR MEETING
JULY 9, 2025 Page 2
yg
AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

3. Recommendation to receive and file warrants processed during the period of June 14 to June 27, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

4. Recommendation to receive and file Treasurer's Report for April 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

5. Recommendation to adopt Resolution No. 0172025, approving an amendment to the agreement between the City of Hawaiian Gardens and the Southeast Los Angeles County Workforce Development Board to conduct an FY 20252026 “Youth@Work” Program from July to December 2025 and to adopt these funds into the FY 202526 citywide budget.

CITY COUNCIL MINUTES

REGULAR MEETING
JULY 9, 2025 Page 3
The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

6. Recommendation to approve the minutes for the City Council meeting of Wednesday, June 25, 2025.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to adopt the Consent Calendar as presented, in its entirety.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
C. DISCUSSION ITEM(S)

1. Recommendation to consider a recommendation from the Public Safety Commission that the City Council consider directing staff to conduct a Traffic Study and install speed bumps near Melbourne Elementary School.

SUGGESTED ACTION: Approve Recommendation.

Steve Gomez, Public Safety Director, presented the staff report.

Mayor Pro Tem Del Rio spoke.

Ernesto Marquez, City Manager, spoke.

Neema Ghanbari, Public Works Manager, spoke.

Councilmember Farfan spoke.

CITY COUNCIL MINUTES

REGULAR MEETING
JULY 9, 2025 Page 4
Elementary School.

SUGGESTED ACTION: Approve Recommendation.

Steve Gomez, Public Safety Director, presented the staff report.

Mayor Pro Tem Del Rio spoke.

Ernesto Marquez, City Manager, spoke.

Neema Ghanbari, Public Works Manager, spoke.

Councilmember Farfan spoke.

Mayor De Paula spoke.

Councilmember Roa spoke.

Councilmember Vargas spoke.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to continue the Traffic Study discussion to the City Council meeting of Wednesday, July 23, 2025.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to adopt Resolution No. 0192025, approving the Successor Memorandum of Understanding (MOU) between the City of Hawaiian Gardens and the American Federation of the State, County, and Municipal Employees (AFSCME), Management Unit.

SUGGESTED ACTION: Approve Recommendation.

Ernesto Marquez, City Manager, presented the staff report.

Mayor Pro Tem Del Rio spoke.

Councilmember Farfan spoke.

Mayor De Paula spoke.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to approve recommendation and adopt Resolution No. 0192025.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

3. Recommendation to adopt Resolution No. 0202025, adopting a Revised Salary Schedule for employees within the American Federation of the State, County, and Municipal Employees (AFSCME), Management Unit.

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL MINUTES

REGULAR MEETING
JULY 9, 2025 Page 5
AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

SUGGESTED ACTION: Approve Recommendation.

Ernesto Marquez, City Manager, presented the staff report.

A motion was made by Councilmember Farfan, seconded by Mayor Pro Tem Del Rio, to approve recommendation and adopt Resolution No. 0202025.

The motion carried by the following vote:

AYES: 5; Farfan, Roa, Vargas, Del Rio, De Paula
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
D. NEW BUSINESS
Mayor De Paula requested an item be added at the next City Council meeting to discuss immigrationrelated resources for residents impacted by ICE challenges.

E. ORAL STAFF REPORT(S)
Steve Gomez, Public Safety Director, announced that we will hold our National Night Out event on August 5, 2025.

Neema Ghanbari, Public Works Manager, provided an update on the recent Street Improvement Project.

Ernesto Marquez, City Manager, provided an update on staffing changes with the Sheriff’s Department, and introduced Sergeant Michael Bitolas.

F. CITY ATTORNEY REPORT(S)
There were no Oral City Attorney Reports.

G. ORAL COUNCIL REPORT(S)
Mayor Del Rio welcomed Sergeant Michael Bitolas; and reported on Sister City travel to Venustiano Carranza.

Mayor De Paula, reported on reported on Sister City travel to Venustiano Carranza.

H. CLOSED SESSION
There were no Closed Session items.

I. ADJOURNMENT
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CITY COUNCIL MINUTES

REGULAR MEETING
JULY 9, 2025 Page 6
Mayor Del Rio welcomed Sergeant Michael Bitolas; and reported on Sister City travel to Venustiano Carranza.

Mayor De Paula, reported on reported on Sister City travel to Venustiano Carranza.

H. CLOSED SESSION
There were no Closed Session items.

I. ADJOURNMENT
The City Council adjourned the meeting at 6:47 PM to the next Regular City Council meeting to be held on Wednesday, July 23, 2025 at 6:00 PM.

CITY COUNCIL MINUTES

REGULAR MEETING
JULY 9, 2025 Page 7

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C1
DATE: July 23, 2025
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Steve Gomez, Public Safety Director
RECOMMENDATION:

Recommendation to consider a recommendation from the Public Safety Commission that the City Council consider directing staff to conduct a Traffic Study.

SUMMARY
At the June 18, 2025 Public Safety Commission meeting, Vice Chair Commissioner Marquez-Pinedo placed an item on the agenda for discussion. The topic was the concern of reckless driving and speeding on Claretta Avenue, between Carson Street and Centralia Street. The street is also the location of Melbourne Elementary School, which has families driving and walking to and from school on a daily basis.

After discussion, a motion was made by Chair Commissioner Mendoza and seconded by Commissioner Meraz to recommend to City Council that the city conduct a traffic study in consideration of installing speed bumps on Claretta Avenue, between Carson Street and Centralia Street.

BACKGROUND
On November 19, 2019, City Council directed staff to conduct a traffic study for installation of speed humps or other traffic calming measures for the vicinity of Melbourne Elementary School on Claretta Avenue and 213th Street. Infrastructure Engineers performed a comprehensive traffic calming study along Claretta Avenue from 211th Street to 214th Street and 213th Street from Norwalk Boulevard to Claretta Avenue.

Based on the traffic study, speed humps were not warranted for Claretta Avenue nor 213th Street. However, the study did recommend the installation of a continental crosswalk and rapid flashing beacon with pedestrian crossing sign and speed limit signs with a radar Agenda Item #C1
July 23, 2025

Page 2 ends

feedback speed sign accompanied with a “slow down” message to alert motorists of their speed and make them more aware of their surroundings. These upgrades were completed in April 2021.

FISCAL IMPACT
Unknown at this time.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Street Map and Public Safety Commission meeting agenda – June 18, 2025 B. Traffic Calming Staff report – March 10, 2020
C. Traffic Calming Study report – March 3, 2020
6/23/25, 8:40 AM
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AGENDA

CITY OF HAWAIIAN GARDENS

REGULAR MEETING

PUBLIC SAFETY COMMISSION
JUNE 18, 2025
NOTICE IS HEREBY GIVEN, that the Regular Meeting of the Hawaiian Gardens Public Safety Commission is hereby called to be held on Wednesday, June 18, 2025, beginning at 6:00pm, at the Public Safety Center, 11940 Carson Street, 2nd Floor, Hawaiian Gardens, California 90716.

PLEASE TURN OFF OR SILENCE ALL CELL PHONES DURING THE MEETING.

Please note: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance is asked to please contact the Public Safety Center at (562) 496-1026, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk's Department at (562) 420- 2641 , at least one (1) business day prior to the meeting so that we may accommodate you.

PLEDGE OF ALLEGIANCE

ROLL CALL CHAIRMEMBER LIZET MENDOZA

VICE CHAIRMEMBER

COMMISSIONER

ANALISA MARQUEZ PINEDO

BERTHA MERAZ

BARBARA LAUGHLIN

ROSIE GOMEZ

PUBLIC COMMENTS - ITEMS ON AND OFF THE AGENDA
This is the time reserved for members of the audience wishing to speak on items on the agenda. This period will be limited to three (3) minutes per speaker.

A. CONSENTCALENDAR

1. PRESENTATION OF THE 'PUBLIC SAFETY COMMISSION MEETING MINUTES FOR THE MONTH OF MAY 2025.

COMMISSION ACTION: Approve.

2. LOS ANGELES COUNTY SHERIFF'S DEPARTMENT MONTHLY CRIMES REPORT FOR MAY 2025.

COMMISSION ACTION: Receive and File
PUBLIC SAFElY COMMISSION

REGULAR MEETING
JUNE 18, 2025 Page 1 of2

3. LOS ANGELES COUNTY ANIMAL CARE AND CONTROL MONTHLY REPORT FOR APRIL 2025.

COMMISSION ACTION: Receive and F;Je.

4. LOS ANGELES COUNTY FIRE DEPARTMENT REPORT FOR APRIL AND MAY 2025.

COMMISSION ACTION: Receive and File.

5. PUBLIC SAFETY DEPARTMENT MONTHLY OPERATIONS REPORT FOR THE MONTH OF MAY 2025.

COMMISSION ACTION: Receive and File.

B. STAFF REPORTS
C. DISCUSSION ITEMS

1. SPEED BUMPS - Claretta Ave. between Centralia and Carson St.

D. ORAL STAFF REPORTS
E. ORAL COMMISSION REPORTS
ADJOURNMENT to the next Regular Public Safety Meeting on July16, 2025

PUBLIC SAFETY COMMISSION

REGULAR MEETING
JUNE 18, 2025 Page 2 of2

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
DATE: March 10, 2020
TO: Honorable Mayor and Members of the City Council
FROM: Ernie Hernandez, City Manager
BY: Joseph Colombo, Community Dew°"''"'rn
Doug Benash, P.E., City Engineer
SUBJECT: RESOLUTION NO. 015-2020
Agenda Item No. . C-2 P • 3 9
Cl~ Maaa~¾

DISCUSSION TO INSTALL TRAFFIC CALMING MEASURES PER THE

TRAFFIC STUDY CONDUCTED BY INFRASTRUCTURE ENGINEERS
FOR CLARETTA AVENUE AND 213TH STREET IN THE VICINITY OF

MELBOURNE ELEMENTARY SCHOOL

SUMMARY
The City Council has raised a concern about safety for the students attending Melbourne Elementary School due to speeding on Claretta Avenue and 213th Street. On November 19, 2019 The City Council directed the Community Development Director to conduct a Traffic Study for installation of speed humps or other Traffic Calming Measures for the vicinity of the Melbourne Elementary School on Claretta Avenue and 213th Street for the City Council's consideration.

DISCUSSION
Speed humps are considered only on streets that have a posted speed limit of 25 mph or less; as in accordance with State Law, and no more than one traffic• lane in each direction. Speed humps (undulations) are among an array of available and accepted traffic calming measures suitable for installation on residential streets in the City subject to a study prepared by a licensed Traffic Engineer. The installation of speed humps has been shown in some circumstances to slow traffic. Speed humps are currently installed in the vicinity of three schools in the residential streets in the City of Hawaiian Gardens:

Fedde Academy Middle School, Venn W. Furgeson Elementary School, and Hawaiian Elementary School.

Infrastructure Engineers Traffic Engineer has performed a comprehensive Traffic Calming Study along Claretta Avenue form 211 th Street to 214th Street and 213th Street from Norwalk Boulevard to Claretta Avenue. The attached Traffic Study details the findings and recommendations based on the analysis.

The Traffic Engineer has evaluated traffic concerns and potential safety improvements Measures and provides Measure 1 and Measure 2 in con ·unction with Measure 3 for Attachment B
Claretta Avenue to control the speed of vehicles and a safer crosswalk for school P • 4 O children and pedestrians. Traffic Calming measure for 213th Street is recommended through traffic citation by selective enforcement from the local Sheriff's Department. A significant amount of speeding happens during peak hours of commuter traffic.

Issuance of citations will drastically reduce the motorists' speed at this street.

Approximately one-third of all vehicles travelling over 30 mph wer~ observed during AM and PM peak hours of commuter traffic. Based on the Traffic Study speed humps are not warranted for Claretta Avenue nor 213th Street.

The Traffic Study provides three Measures for traffic calming along Claretta Avenue.

Measure 1 (page 16 of the Traffic Study) recommends construction of a raised crosswalk with appropriate striping, signs and markings at the intersection of Claretta Avenue and 213th Street. At an uncontrolled crosswalk with limited striping, a raised marking crosswalk would force drivers to reduce the speed of vehicles travelling along Claretta Avenue which turns to provide a safer path for school children and pedestrians to and from Melbourne School. Measure 2 (page 17 of the Traffic Study) recommends installation of continental crosswalk and rapid flashing beacon with pedestrian crossing sign and speed limit signs with a radar feedback speed sign accompanied with a "slow down" message to alert motorists of their speed and make them more aware of their surroundings along Claretta Avenue at intersection of 213th Street.

Staff recommends approval of Measure 2 including additional striping per Measure 3 of the Study for Claretta Avenue. If the City .Council provides direction to install traffic calming measures on Claretta Avenue, staff will add the improvements to the scope of work to the "Various Street Improvements Project FY 2019-20" for construction, unless directed otherwise.

FISCAL IMPACT
The estimated construction cost for the proposed safety improvement measures recommended in the Traffic Study is estimated to be $25,000 including associated signage and striping.

On November 19, 2019 the City Council approved a budget amendment for various calming measures for the "Various Residential Street Improvements Project FY 2018- 19" by allocating an additional $60,000 budget as part of the overall Street Improvement Project. Therefore, funding has been allocated and will be used as part of FY 2019- 2020 Various Street Improvements Project for this pedestrian safety improvement measures.

RECOMMENDATION
Approve Resolution Number 015-2020

ATTACHMENTS

1. Resolution No. 015-2020

2. Traffic Calming Study Report
City of Hawaiian Gardens
City Council
Resolution No. 015-2020

TRAFFIC CALMING STUDY ALONG CLARETTA AVENUE AND
213rH STREET NEAR MELBOURNE ELEMENTARY SCHOOL

HAWAIIAN GARDENS, CALIFORNIA
PREPARED FOR:

CITY OF HAWAIIAN GARDENS
PREPARED BY: <C'• INFRASTRUCTURE ENGINEERS
3060 Saturn Street, Suite 250
Brea, California 92821
(714) 940-0100
Under the Supervision of
Yunus Rahi, Ph.D., P.E., T.E.

Principal Engineer
Project No. 5020.14
Date: March 3, 2020
Attachment C
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street

TABLE OF CONTENTS
Certification ............................................................................................................................... iiii Introduction ................................................................................................................................. 1 Field Review .................. ............................................................................................................. 1 Figure 1: Vicinity Map .................................................................................................................. 2 Traffic Controls .......................................................................................... .................................. 3 Table 1: Existing Intersection Traffic Controls ............................................................................. 3 Traffic Counts ............................................................................................................................. 3 Table 2: Average Daily Traffic Counts ......................................................................................... 3 Vehicular Speeds ........................................................................................................................ 4 Table 3: Vehicular Speed Summary ........................................................................................... .4 Claretta Avenue - 212th Street to Gradwell Street (North of School) .......................................... .4 213th Street - Claretta Avenue to Norwalk Boulevard (East of School) ........................................ 5 Claretta Avenue- 213th Street to 214th Street (South of School) ................................................. 5 Table 4: Percent Observed by Speed Group ............................................................................... 6 Table 5: Percent Observed by Speed Group ............................................................................... 6 Table 6: Percent Observed by Speed Group ............................................................................... 6 Figure 2: Vehicles Exceeding 30 MPH by Time of Day ............................................................... 7 Traffic Collision History ............................................................................................................... 9

1. Claretta Avenue and 211 th Street Intersection ......................................................................... 9

2. Claretta Avenue and 212th Street Intersection ......................................................................... 9

3. Claretta Avenue and Gradwell Street Intersection ................................................................... 9

4. Claretta Avenue and 213th Street Intersection ....................................................................... 1 O

5. Claretta Avenue and 214th Street Intersection ....................................................................... 1 O

6. Norwalk Boulevard and 213th Street Intersection ................................................................... 1 O Figure 3: Collision Diagram - Claretta Avenue and 211 t h Street Intersection ........................... 11
Figure 4: Collision Diagram - Claretta Avenue and 212th Street Intersection ........................... 12 Figure 5: Collision Diagram - Norwalk Boulevard and 213th Street Intersection ....................... 13 Speeding Ticket History ............................................................................................................ 14 Speed Hump Considerations .................................................................................................... 14 Table 7: Police Inquiries ............................................................................................................ 15 Recommendations .................................................................................................................... 16 Measure 1 ...................................................................................................... ........................... 16 ~ INFRASTRUCTU RE
.... ..,,, ENGINEERS
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Figure 6: Measure 1 - Improvements on Claretta Avenue and 213th Street Intersection ........... 16 Measure 2 .......................................................................................... ....................................... 17 Figure 7: Measure 2 - Improvements on Claretta Avenue and 213th Street Intersection ........... 17 Measure 3 ................................................................................................................................. 18 Figure 7: Measure 3 - Improvements on Claretta Avenue From 213th Street to 214th Street ..... 18 Appendix "A" - Two-Day 24-hour Traffic Speed Counts
Appendix "B" - Total Collision Report Summary Sheets
~ INFRASTRUCTURE
.... TENGINEERS II
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Certification
I, Yunus Rahi, do hereby certify that this Traffic Calming Study was performed under my supervision for the City of Hawaiian Gardens and is accurate and complete. I certify that I am both experienced in performing studies of this type and duly registered in the State of California as a Professional Traffic Engineer.

Yunus Rahi, Ph.D., P.E., T.E.

T.E. Number: TR 1726
~ "1-- INrRASTRUCTURE
,..,,,,, ENGINEERS Ill
TR 1726
Exp. 0613012
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Introduction
The City of Hawaiian Gardens has received concerns regarding the safety of school children as a result of increased vehicular volumes and speeds on Claretta Avenue from 211th Street to 214th Street and 213th Street from Norwalk Boulevard to Claretta Avenue. In response to the City's request, Infrastructure Engineers has prepared a traffic analysis to determine the type and extent of traffic safety issues and to identify appropriate traffic calming measures for implementation at these locations in order to address the concerns.

Figure 1 presents an aerial view of the study area.

Field Review
A field investigation was conducted in January 2020 for the area to collect information on existing conditions, peak hour traffic patterns, roadway and intersection geometrics and traffic counts.

Claretta Avenue is a north-south residential street with a curb-to-curb width that varies from 35 feet to 40 feet. Claretta Avenue provides one travel lane in each direction with curb-side parking permitted except during street sweeping days and hours. Sidewalks are present on both sides of Claretta Avenue. Pavement conditions appeared to be satisfactory. 213th Street is an east-west residential street with a curb-to-curb width of 40 feet. 213th Street provides one travel lane in each direction with curb-side parking permitted except during street sweeping days and hours. Although not posted, the prima facie speed limit along 213th Street is 25 mph. Sidewalks are present on both sides of 213th Street. Pavement conditions were poor in recent years and recently the street has been resurfaced. ~ .;.. INFRASTRUCTURE
.,,,,...- ENGINEERS
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street ~
~ INFRASTRUCTURE
.... 'Y ENGINEERS
Vicinity Map
Claretta Avenue (From 211th Street to 214th Street)
213th Street (From Norwalk Boulevard to Claretta Avenue) 2 Figure
1 City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Traffic Controls
Table 1 summarizes the existing traffic controls at each intersection within the study area.

Table 1
Existing Intersection Traffic Controls
Location Control Northbound Southbound Eastbound Westbound Claretta Avenue
At 211 th St. Stop - - Stop Stop
At 212th St. Stop - - Stop Stop
At Gradwell St. Stop - - - Stop
At 213th St. Stop - - Stop -
At 2141h St. All-Way Stop Stop Stop Stop - 213th Street At Norwalk Boulevard Stop - - - Stop
At Claretta Avenue Stop - - Stop -
Traffic Counts
Two days of 24-Hour traffic counts were collected from January 22, 2020 to January 23,2020 along Claretta Avenue between 212th Street and Gradwell Street and 213th Street between Claretta Avenue and Norwalk Boulevard. A summary of these counts is shown in Table 2.

Table 2
Average Daily Traffic Counts
Claretta Avenue 2131h Street
Between 212th St. & Gradwell St. Between Claretta Ave. & Norwalk Blvd.

Northbound Southbound Total Eastbound Westbound Total
Date AM PM AM PM AM PM AM PM AM PM AM PM
Wednesday, 475 832 482 867 957 1,699 60 119 69 127 129 246 Januarv 22, 2020 Thursday, 474 823 495 864 969 1,687 76 115 92 106 168 221 Januarv 23, 2020 Total 949 1,655 977 1,731 1,926 3,386 136 234 161 233 297 367 Average Daily 475 827 488 866 963 1,693 68 117 81 116 149 233 Traffic (ADT) 1,302 1,354 2,656 185 197 382
Source: City Traffic Counters
As shown in Table 2, the total ADT was 2,656 vehicles per day (1,302 northbound, 1,354 southbound) along Claretta Avenue. The ADT on 213th Street varied slightly depending on the day of the week and count direction. The overall ADTwas 382 vehicles per day (185 eastbound, 197 westbound) along 213th Street. Traffic volumes were generally larger during the afternoon. ~ .... INFRASTRUCTURE
,,,....- ENGINEERS 3
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Vehicular Speeds
Vehicular speed counts were conducted for two consecutive days on January 22 and January 23· 2020 using 24-hour machine counters. Table 3 summarizes the speed data collected from these counts. Detailed 24-hour vehicle and speed count sheets are included in Appendix "A." Table 3
Vehicular Speed Summary
Claretta Avenue and 213th Street Speed Survey Exceeded
Percentile 25 MPH
Location II Date Direction Posted Limit
Volume
15th 50th Average 851h 95th Highest Vehicles Percent
Wednesday, Northbound 17 22 22 28 30 75 1,307 311 23.8% January 22, Southbound 16 22 22 28 30 60 1,349 347 25.7% Claretta Ave. 2020 Both Directions 16 22 22 28 30 75 2,656 658 24.8% (2121h St and Gradwell St.) Thursday, Northbound 17 22 22 28 30 50 1,297 310 23.9% January 23, Southbound 16 23 22 28 30 45 1,359 366 26.9% 2020 Both Directions 16 23 22 28 30 50 2,656 676 25.5%
Wednesday, Northbound 20 25 24 30 33 45 1,053 477 45.3% January 22, Southbound 17 23 22 28 30 40 1,451 400 27.6% Claretta Ave. 2020 Both Directions 18 24 23 29 31 45 2,504 877 35.0% (2131h St to 214th St.) Thursday, Northbound 21 25 25 30 33 55 1,066 480 45.0% January 23, Southbound 18 23 23 28 30 50 1,517 404 26.6% 2020 Both Directions 19 24 24 29 32 55 2,583 884 34.2%
Wednesday, Eastbound 17 24 24 31 35 45 179 71 39.7%
213th St. January 22, Westbound 16 24 23 30 34 45 196 79 40.3% (Claretta Ave. 2020 Both Directions 16 24 23 30 35 45 375 150 40.0% to Norwalk Eastbound 15 24 23 31 37 50 191 81 42.4% Blvd.) Thursday, January 23, Westbound 18 25 24 31 35 50 198 89 44.9%
2020 Cumulative 17 24 24 31 36 50 389 170 43.7%
Source: City Traffic Counters
Claretta Avenue - 212th Street to Gradwell Street (North of Melbourne Elementary)
Speed surveys conducted on Claretta Avenue between 212th Street and Gradwell Street indicate that the number of motorists driving at greater than the posted 25 MPH speed limit ranges from

23.8% to 25. 7%. The 85th percentile is typically utilized in setting speed limits. The observed 85th percentile speed on Claretta Avenue between 212th Street and Gradwell Street was 28 MPH (i.e. 3 MPH above speed limit).
~ """ INFRASTRUCTURE
....,..,, ENGINEERS 4
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Claretta Avenue - 213th Street to 214th Street (South of Melbourne Elementary)
Speed surveys conducted on Claretta Avenue between 213th Street and 214th Street indicate that the number of motorists driving at greater than the posted 25 MPH speed limit ranges from 26.6% to 45.3%. The observed 85th percentile speed on Claretta Avenue between 213th Street and 214th Street was 29 MPH (i.e. 4 MPH above speed limit).
213th Street - Claretta Avenue to Norwalk Boulevard (West of Melbourne Elementary)
Speed surveys conducted along 213th Street between Claretta Avenue and Norwalk Boulevard indicate that the number of motorists driving at greater than the posted 25 MPH speed limit range from 39.7% to 44.9%. The observed 85th percentile speed on 213th Street between Claretta Avenue and Norwalk Boulevard was 31 MPH (i.e. 6 MPH above speed limit).

Cities are required by law to update radar speed surveys every 5 years to allow law enforcement to utilize radar when enforcing speed limits. The last Engineering and Traffic Survey (E& T Survey) was conducted for the City of Hawaiian Gardens in October 2018. Generally, speed limit signs are posted with the 85th percentile observed speed. However, if specific factors exist, not readily apparent to a motorist, an engineer may recommend a speed limit of 5 MPH less than 85th percentile to be posted. Based on the recent E& T Survey and the fact that a school's campus is located along these segments of Claretta Avenue, the current 25 MPH speed limit was posted for the segments.

It is very common for motorists to drive 5 MPH over posted speed limits and law enforcement typically do not cite for this 5 MPH infraction. There are numerous reasons why the 5 MPH buffer is allowed which range from the variation in odometer accuracy and radar calibration issues.

Tables 4, 5 and 6 are presented to illustrate the number and percentage of vehicles recorded at various speeds.

As shown in these tables, most drivers are traveling at 30 MPH or less. Speeds above 30 MPH for above 3 segments make up 4.6%, 15.1 % and 6.5%, respectively, of all the recorded vehicles.

Knowing what time of day speeding is most prevalent is helpful for law enforcement to target their speed enforcement efforts. Figure 2 graphically displays the number of vehicles exceeding 30 MPH by time of day.
~ .,.. INFRASTRUCTURE
........ ENGINEERS 5
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Table 4
Percent Observed by Speed Group
Speed 2-Day Speed Count Totals
Claretta Avenue - 212th St. to Graowelll St.

Group
(MPH) Northbound Southbound Total Percentage
1-15 250 347 597 11.239%
16-20 675 561 1,236 23.268%
21-25 1,058 1,087 2,1 45 40.380%
26-30 506 586 1,092 20.557%
31 -35 98 111 209 3.934%
36-40 14 12 26 0.489%
41-45 0 1 1 0.019%
46-50 1 1 2 0.038%
51-55 1 1 2 0.038%
56-60 0 1 1 0.019%
61-65 0 0 0 0.000%
66-70 0 0 0 0.000%
71-75 1 0 1 0.019%
76-999 0 0 0 0.000%
Table 6
Percent Observed by Speed Group
Speed
Group
(MPH)
2-Day Speed Count Totals
Northbound Southbound Total Percentage
1-1 5 115 239 354 6.9589%
16-20 196 571 767 15.0776%
21-25 851 1,354 2,205 43.3458%
26-30 757 674 1,431 28.1305%
31-35 176 112 288 5.6615%
36-40 22 16 38 0.7470%
41-45 1 2 0.0393%
46-50 0 0.0197%
51-55 0 0.0197%
56-60 0 0 0 0.0000%
61-65 0 0 0 0.0000%
66-70 0 0 0 0.0000%
71-75 0 0 0 0.0000%
76-999 0 0 0 0.0000%
~ INFRASTRUCTURE
..,,....,, ENGINEERS 6
Table 5
Percent Observed by Speed Group
Speed
Group
(MPH)
1-15
16-20
21-25
26-30
31-35
36-40
41 -45
46-50
51-55
56-60
61-65
66-70
71-75
76-999
Eastbound
51 58
109
91 39
18 3
1 0
0 0
0 0
0 2-Day Speed Count Totals
Westbound Total Percentage
40 91 11.9%
56 114 14.9%
130 239 31.3%
114 205 26.8%
43 82 10.7%
7 25 3.3%
2 5 0.7%
2 3 0.4%
0 0 0.0%
0 0 0.0%
0 0 0.0%
0 0 0.0%
0 0 0.0%
0 0 0.0%
City of Hawaiian Gardens
Traffic Calming Study - Claretta Avenue and 213th Street Figure 2
Vehicles Exceeding 30 MPH by Time of Day
Claretta Avenue from 212th Street to Gradwell Street
20 :c 16 0..
2 15 I 12
0 9 10 ,.., 10 8 I 8 8 A
I
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Wednesday, January 22, 2020
Claretta Avenue from 212th Street to Gradwell Street
14 13
1i: 12 10 10
2 10 9 9 0 7 I -1 I 1-i
CY) 8 A 6 6
I 5 V) 6 4 I 4 I <IJ 4 4 4
~ 4 3 3 3 1-,
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> 0 0 I 0 I
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9 9 9 0 9 9 9 9 0 9 9 0 9 9 9 0 9 0 9 0 9 9 9 9 ..... N rn «i LJ"l ID " 00 &; 0 ..... N ..... N rn .;,f LJ"l ID " 00 "' 0 ..... N ..... ..... ..... ..... ..... .....

Thursday, January 23, 2020
213th Street from Claretta Avenue to Norwalk Boulevard
9 8 l s 7 7
~ 7 6
0 6 5
I
M 5 I /\ 4 3 3 3
~ 3 I I 2 I u 2 1 1 1 1 1 I 1 1
:.c 1 I 0 0 0 I I I 0 0 0 I I I 0 0
~ 0
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2
<{ <{ <{ <{ <[ <{ <{ <{ <{ <{ <{ 0. 0. 0. 0. 0.. 0. 0. 0. 0.. 0.. 0.. 0.. <{ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 9 9 <? 0 0 0 <? 0 9 9 9 9 9 0 9 9 9 0 9 0 9 9 ;..; N rn st LJ"l ID " 00 "' ci ..... N ..... N rn .;,f LJ"l ID " 00 "' ci ..... N ..... ..... ..... ..... ..... .....

Wednesday, January 22, 2020
~ .,,. INFRASTRUCTURE
...,...,, ENGINEERS 7
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street 213th Street from Claretta Avenue to Norwalk Boulevard
18 16
:r: 16 CL
~ 14
0 12
m 10
I\ 8 6 7 V)
QJ 6 5 I 4 4 u 4 2 3 2 2 I 3
I
3 2 2 _c 1 1 I I I I I 1 QJ 2 0 0 0 0 0 I I 0 I I I 0 > 0 ■ ■ ■ 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 <( <( <( <( <( <( <( <( <( <( <( 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. <( 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
'?. '?. '?. '?. 0 0 '?. 0 '?. 0 '?. '?. '?. '?. '?. '?. '?. '?. '?. <;:> '?. 0 '?. '?. rl N m ,q .:,-; \D r-- cxi CTI 0 rl N rl N m ,q Vl I.O r-- 00 CTI 0 rl N rl rl rl rl ..... .-< Thursday, January 23, 2020
Claretta Avenue from 213th Street to 214th Street
20 18
:c 18 15 a.. 16 ~ 14 12 13
0 12 10 9 I m
1-I
I\ 10 - 8
i-1
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2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 <( <( <( <( <( <( <( <( <( <( <( 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. <( 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 <;:> '?. <;:> 0 '?. 0 '?. 0 0 0 '?. <;:> <;:> <;:> <;:> 0 <;:> 0 0 0 '?. 0 0 <;:> .-< N m ;,f Vl I.O r-- cxi °' 0 .-< N .-< N m ;,f Vl \D ,.:..: cxi CTI 0 ;... N ..... .-< .-< .-< rl .-< Wednesday, January 22, 2020
Claretta Avenue from 213th Street to 214th Street
20 18
18 16
:c
a.. 16 14 14 ~ 14 12 0 12 11 11 m
I 9 11 10 8 9 I 9 I Vl 8 6 I 7 I 7 I 6 Q) I ~ 6 5 5 I I 5 5 .c I I Q) 4 I I I I > 1 1 1 2 0 0 0 ■ ■ ■
2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 <( <( <( <( <( <( <( <( <( <( <( 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. 0.. <( 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 <;:> <;:> <;:> '?. 0 0 0 0 0 0 <;:> <;:> <;:> <;:> <;:> <;:> <;:> 0 0 0 0 0 '?. <;:> .-< N m ,q .:,-; \D ,.:..: cxi oi 0 .-< N .-< N m ,q Vl \D ,.:..: cxi oi 0 ..... N .-< .-< .-< .-< .-< .-< Thursday, January 23, 2020
~ IN tRASTRU CTURE
...,..., ENGINEERS 8
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street As displayed on the graphics in Figure 2, the number of vehicles exceeding 30 MPH peaks around 8:00 A.M. to 9:00 A.M. Also, the hours of 5:00 P.M. to 8:00 P.M. are high in the number of speeding vehicles in relation to the rest of the hours in the day. These hours would be best targeted for law enforcement to apprehend potential speed limit violators.

Traffic Collision History
SWITRS (Statewide Integrated Traffic Records System) data was acquired from the CHP (California Highway Patrol) and studied to determine the frequency of traffic collisions for the subject area. Traffic collision records for the six intersections were reviewed for the most recent three (3) year period (between 11/23/2016 and 11/24/2019). Detailed SWITRS collision summaries are included in Appendix "B" at the end of this report. It is possible that other unreported collisions and near misses may have occurred as evidenced from citizen concerns.

1. Claretta Avenue and 211 th Street Intersection
According to the SWITRS report, one (1) collision occurred within the last three (3) year period.

In 2018, the incident involved a motorist in a head-on collision. Figure 3 displays the collision diagram for this intersection. Based on the number and type of collisions that occurred, the collision warrant for further traffic control measures will not be satisfied.

2. Claretta Avenue and 212th Street Intersection
According to the SWITRS report, two (2) collisions occurred within the last three (3) year period.

In 2018, the incident involved a motorist who sideswiped a vehicle proceeding westbound. In 2019, a sideswipe collision had occurred as the motorists were heading eastbound. It should be noted that the motorists proceeding eastbound, who was at fault, had been drinking and was under the influence. Figure 4 displays the collision diagram for this intersection. Based on the number and type of collisions that occurred, the collision warrant for further traffic control measures will not be satisfied.

3. Claretta Avenue and Gradwell Street Intersection
According to the SWITRS report, no collisions occurred within the last three (3) year period.

Therefore, no collision diagram was prepared, no further analysis was conducted involving the collision history for this intersection, and the collision warrant for further traffic control measures will not be satisfied.
~ ..... IN FRASTRUCTURE
~ ..,.,, ENGINEERS 9
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street

4. Claretta Avenue and 213th Street Intersection
According to the SWITRS report, no collisions occurred within the last three (3) year period.

5. Claretta Avenue and 214th Street Intersection
According to the SWITRS report, no collisions occurred within the last three (3) year period.

6. 213th Street and Norwalk Boulevard Intersection
According to the SWITRS report, two (2) collisions occurred within the three (3) year period. In 2018, the incident involved a broadside collision. In 2019, a head-on collision had occurred as the motorists was heading northbound. Figure 5 displays the collision diagram for this intersection.

Based on the number and type of collisions that occurred, the collision warrant for further traffic control measures will not be satisfied.
~ .,.. INFRASTRUCTURE
.... .., ENGINEERS
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Figure 3
Collision Diagram - Claretta Avenue and 211 t
h Street Intersection
Location:

Claretta Avenue (N-S)
211th Street (E-W)
Analysis Period:

November 23, 2016 to November 24, 2019
Le end:
-----+ Straight ...o ... Overturned
_J Left Turn _,-+ Ran Off Road
+ Right Turn -ft-+ Stopped
~ U-Turn ~ Parked
~ INFRASTRUCTURE ENGINEERS 11
Number of
Collisions:
0 1
0 0
0 1
*
~
~
0 Type of
Collision:

Broadside
Head-On
Other
Sideswipe
Rear End
Total Collision
Other
Bicycle
Object
Crash
~
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Figure 4
Collision Diagram - Claretta Avenue and 212th Street Intersection Location:

Claretta Avenue (N-S)
212th Street (E-W)
Analysis Period:

November 23, 2016 to November 24, 2019
Le end:
----. Straight ...o .. Overturned
_J Left Turn ___,+ Ran Off Road
+ Right Turn -ft-+ Stopped
--=> U-Turn ~ Parked
~ I"-- INFRASTRUCTURE
...,...,, ENGINEERS 12
Number of
Collisions:
0 0
0 2
0 2
*
0b
[g]
0 Type of
Collision:

Broadside
Head-On
Other
Sideswipe
Rear End
Total Collision
Other
Bicycle
Object
Crash
~
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Figure 5
Collision Diagram - Norwalk Boulevard and 213th Street Intersection Location:

Norwalk Boulevard (N-S)
213th Street (E-W)
Analysis Period:

November 23, 2016 to November 24, 2019
Le end:
-----+ Straight D-. Overturned
_J Left Turn ~ Ran Off Road
+ Right Turn ti---+ Stopped
~ U-Turn ~ Parked
~ INFRASTRUCTURE ENGINEERS 13
Number of
Collisions:
1 1
0 0
0 2
*
~
~
0 Type of
Collision:

Broadside
Head-On
Other
Sideswipe
Rear End
Total Collision
Other
Bicycle
Object
Crash
~
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Speeding Ticket History
Infrastructure Engineers has collected the traffic ticket history from Los Angeles County Sheriff Department to determine if any traffic safety issues have been recorded. A summary of the data obtained are displayed in Table 7. The 'dispatch text' and 'clearance text' shown in Table 7 are taken from the policy inquiry reports.

The complaints and ticket history have been obtained for a period from January 1, 2017 to January 16, 2020. The results indicate that there have been two incidents with vehicles travelling at unsafe speeds, three tickets issued for vehicles going above the speed limit, and a report of a single vehicle rollover that was not presented in the SWITRS report. Based on the data of the traffic ticket history, there appears to be an indication that overspeeding occurred on Claretta Avenue from 211 th Street to 214th Street and no overspeeding along 213th Street.

Speed Hump Considerations
Infrastructure Engineers has also reviewed the existing conditions to consider the warrants for installing typical speed humps at mid-block sections on Claretta Avenue and also on 213rh Street.

Although speed humps are found to be effective to reduce average vehicular speed by 20-25 percent between the humps (per Institution of Transportation Engineers' studies), they also have an adverse impact of increased response times for fire service vehicles, emergency ambulances, and law enforcement agencies. Speed humps may cause traffic diversion by 20 percent while reducing average crash rates by 13 percent. Therefore, local agencies follow specific guidelines before installing speed humps, some of which are listed below (followed by existing conditions on the study segments):
• The average daily traffic (ADT) volumes on the residential/neighborhood street must be between 1,000 and 4,000 vehicles per day.
- The total ADT was 2,656 vehicles per day along Claretta Avenue while the total ADT was 382 vehicles per day along 213th Street. Therefore, while Claretta Avenue ADT meets this requirement, 213th Street ADT does not.
• Speed humps should not be installed on streets with posted speed limits greater than thirty (30) miles per hour.

Neither Claretta Avenue nor 213th Street is posted with speed limits greater than 30 miles per hour; therefore, both streets meet this requirement. ~ INFRAS TRUCTU RE
~ ..,, ENGINEERS 14
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Date Location
213th St. and
3/23/2017 Norwalk
Blvd.
213th St. and
4/2/2017 Norwalk
Blvd.
213th St. and
5/31/2017 Norwalk
Blvd.
2/1/2018 12248 213th
Street
213th St. and
3/24/2018 Norwalk
Blvd.
9/17/2018 12255 213th
Street
Table 7
Police Inquiries
Dispatch Text
-
GEO: MH/Adult riding a blue and white ATV
vehicle up and down 213th St. at a high rate
of speed. Ongoing issue.

Geo: Single vehicle roll over unknown if all
parties are out of vehicle, pregnant
teenager. Passenger fire entrance.

Zarazua, Christopher MH/122483
-
GEO: F/A and M/A in silver sedan and
possible white sedan arguing in front of
location. DPS L/S speeding towards Norwalk
1 hour ago. NFD. No longer has obs.

Clearance Text
Cited arrested driver RE
modified exhaust/unsafe
speed. CTED/arrested for
driving on suspended license.

Assisting 135B as needed
DNR.

X as needed.

W/A RE tinted windows and
22350 eve
Monitor Traffic on Norwalk
Blvd./213th Street. Cited
Driver for 22350 VC.

X as needed.
• Speed humps may be installed only on street segments where posted speed limit is 25 miles per hour but the measured 85th percentile speed is greater than 30 miles per hour. - The observed 85th percentile speed on Claretta Avenue between 212th Street and 213th Street was 28 MPH, and between 213th Street and 214th Street was 29 MPH. The observed 85th percentile speed on 213th Street between Claretta Avenue and Norwalk Boulevard was 31 MPH. Therefore, this requirement is met by 213th Street, but not by Claretta Avenue.

As shown above, the speed hump installation requirements are not adequately satisfied by existing conditions on either street. However, pavement strips can be raised in the form of speed tables in conjunction with crosswalks on Claretta Avenue. ~ ..... INFRASTRUCTURE
.... ...- ENGINEERS 15
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Recommendations
Based on the analysis of the study, Infrastructure Engineers recommends following measures for implementation on Claretta Avenue. No specific measures are recommended for 213th Street.

Measure 1
Construct a raised crosswalk (speed table) with appropriate striping, signs and markings. This shall be placed at the intersection of Claretta Avenue and 213th Street. At an uncontrolled crosswalk with limited striping, a raised marking crosswalk would force drivers to reduce the speed of vehicles travelling along Claretta Avenue which in turn will provide a safer path for school children and pedestrians to and from Melbourne Elementary School. A W8-1 sign shall be placed ahead of the raised crosswalk to alert motorists of the bump (speed table) ahead. See Figure 6 for the locations of the improvements and new striping.

Figure 6
Measure 1 - Improvements at Claretta Ave and 213th St Intersection W8-l Sign
BUMP Legend
Custom Yield Markers
with Rl-5 sign
SW24-2 (CA) Sign
Continental
Crosswalk
Stop Bar
d'~ INFRASTRUCTURE
,....,, ENGINEERS 16
Continental
Crosswalk on a raised
strip of Pavement
SW24-2 (CA) Sign
_..,.., Custom Yield Markers
with Rl-5 sign
BUMP legend
W8-l Sign
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Measure 2
Install a Rectangular Rapid Flashing Beacon (RRFB) assembly with the appropriate pedestrian crossing sign at the uncontrolled crosswalk at Claretta Avenue and 213th Street. This would include advance warning signs for the uncontrolled crosswalk and speed limit signs will be placed with a radar feedback speed sign. The radar speed feedback sign will be accompanied with a "slow down" message that will alert drivers that they are going above the speed limit. The purpose is to alert motorists of their speed and make them more aware of their surroundings. All of these improvements will be accompanied with new striping that will include new continental crosswalks.

See Figure 8 for the detailed locations of the improvements.

Figure 7
Measure 2 - Improvements at Claretta Ave and 213th St Intersection Radar Speed Sign and
SR4-l (CA) Sign
SW24-3 (CA) Sign
Custom Yield Markers
with Rl-5 sign
RRFB with SW24-2
(CA) Sign
Continental
Crosswalk
Stop Bar
~ ,,. IN~RASTRUCTURE
...,,,...,, ENGINEERS 17
Continental
Crosswalk
RRFB with SW24-2
(CA) Sign
Custom Yield Markers
with Rl-5 sign
SW24-3 (CA) Sign
Radar Speed Sign and
SR4-l (CA) Sign
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Measure 3
Install a 6" white longitudinal line along the pavement for the on-street parking and restripe all existing striping. The line would be placed 8' from the edge of curb and located on Claretta Avenue from 213th Street to 214th Street. The striping will narrow the lane and cause motorists to drive at a slower speed along Claretta Avenue. See Figure 8 for the locations of the improvements.

Figure 8
Measure 3 - Improvements on Claretta Ave from 213th St to 214th St Additionally, traffic calming measures such as issuing traffic citations by selective enforcement from the local Sheriff's Department may be applied to 213th Street. A significant amount of speeding occurs during peak hours of commuter traffic. Issuing citations will drastically reduce the motorists' speed at this location. Approximately one-third of all vehicles travelling over 30 mph were observed during A.M. and P.M. peak hours of commuter traffic.

In conclusion, Measure 3 can be used in conjunction with either Measure 1 or Measure 2 to better enhance the overall safety and reduce the motorists' speed along Claretta Avenue. ~ INFRASTRUCTURE
....,....,, ENGINEERS 18
City of Hawaiian Gardens
Traffic Calming Study- Claretta Avenue and 213th Street Appendix "A"
Two Day 24-Hour Traffic Speed Counts
~ INF RASTR UCT URE
...,...,, ENGINEERS

Page 1 ends

www.ctcounters.com
213th Street
W/O Claretta Avenue
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www.ctcounters.com
213th Street
W/0 Claretta Avenue
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2 g g o o o ____ o ____ o__ o o 1
o ··- o - • o -·- a o o a 1s
16:00 1 0 0 1 0 0 0 0 0 0 0 0 0 0 2
113:-15 b 1 o 1 o o o o o o o o o o 2
16:30 0 1 1 2 1 0 0 0 0 0 O O O O 6
_____ 18:45 _____ o _________ 1 ________ 2 .. -----· o ---· .1 ·---··--o ______ .. o ___ ···----- o ___________ o ·-- o ___ - -o o --o - o ---- --·-·A1 3 3 4 2 o o o o o -- o-·--· o - -- o -- o 13 #:oo o 1 4 4 o Cl Cl a o a o o o o o
17:15 Cl o 1 1 1 Cl o o o o o o o o 3
17:~o 2 o 1 1 o o o o o o o o o a 4
17:45 o 1 3 1 3 1 o o o o a o o o o •• - 2 2 9 7 4 1 0 0 0 0 • 0 .. ,j"---·-·o·--- o•---'--•·2s 18:00 0 0 1 2 1 0 0 0 0 0 0 0 0 0 4
1_~:16 0 0 1 0 1 1 0 0 0 0 0 O O O 3
18:30 0 2 0 0 0 0 0 0 0 0 0 0 0 0 2
_ 1M5 ____ o ___ o ___ o 1 1 __ o ____ ,. __ o o _ o ___ .Q...... o ____ _Q_ _____ o _______ 0 _____ 2_ a 2 2 a 3 1 o o o o a a o o 11
1f;!:OO
19:15
19:39
19:45
1 0 0 0 1 0 0 !) 0 0 0 0 0 0 2
o o 3 o o o o o o o a o o o 3
0 0 0 1 0 0 0 0 0 0 0 0 0 0 1
o o _o _________ o ___ . ____ o o o o o o o o a o o
1 o 3 1 1 o ---o-·-· --· o o -- ··-o-•---··o - o o o e
20:00 0 1 0 2 0 0 0 0 0 0 0 0 0 O 3
2D:15 0 1 0 1 1 0 0 0 0 0 0 0 0 0 3
20:ao o o o o o o o o o o o o o a o
____ 20:45 _______ 0 ___ J ···-·- o o o _..Q__ 1 o o o o o o ____ o _______ 2_ 0 3 0 3 1 0 1 0 0- 0 0 0 0 0 ll
21:00 o o O o 1 o o o o o a o o o 1
21:15 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1
21:39 o a o o o o o o o o a o o o o
21:45 -~·-· o__ _ o _ 1 _______ o__ o o o o o o o o o o 1 22:00
22:15
22:30
____ .1.,2:45 --
23:00
23:15
23:3_0
_ _ 23:45 ·-···
0 0 1 1 1 0 - 0 0 0 0 0 0 0 0 -3-
0 0 1 0 0 0 0 0 0 0 0 0 0 0 1
0 0 0 0 0 0 0 0 DODOO O 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
----g•-•-------g------···-~··-- ~-------g- g g ~ .. g g .g g -g~----~-----··-~ o o o o o o o o a Clo o o o o
o o o 1 o o o a o o o o o o 1
o o O a o O o o o o o o o o o .. ___ o ______ o. __ .. ____ o ________ o_____ o o o o o o ·o o o o o a a o 1 .. -__ ·..Q·- o .. - ----ir·- • ·o- ·o- ·o --a-- ·-a··-- o .. ·--·- o ___ 1 =--:.=~¥--~---·-···a·---_- _· 1a-----__ 43___ __ 30~-- ____ 1a _ _ __ .2.,___ __ 1 __ -----~o-_ -- -- o·_:-~-------o---_ -a o· :· -_---o --~-- a _ .. 11~ Grand 21 29 68 43 20 • 2 ____ _!~I 0 0 0 0 0 0 0 179
15th Percantlte 17MPH
5oth Percenllle 24 MPH
85th Percenllle 31 MPH
95th Percen!He 35 MPH
Stats Mean Speed(Average) 24 MPH
10 MPH Pace Speed 21-30 MPH
Number In Pace 101
Percent In Pace 56.4%
Number of Vehicles > 25 MPH 71
Percent or Vehicles > 25 MPH 39.7%

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Hawaiian Gardens City CouncilJuly 23, 2025

Hawaiian Gardens City Council
July 23, 2025