Hawthorne City Council
June 11, 2024

AGENDA ITEM NO. 11

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Public Hearing and Resolution No. 8468– A Resolution of the City Council of the City of Hawthorne, California, Approving the Annual Engineer’s Report, Confirming the Assessment Diagram and Assessment Amounts, and Authorizing the Levy and Collection of Assessments for Improvement of the Street Lighting System (Landscaping and Street Lighting Act of 1972) For the Fiscal Year 2024-2025
RECOMMENDED MOTION:

Staff recommends that the City Council open and close public hearing and approve Resolution 8468.

DISCUSSION:

The laws governing Street Lighting Assessment Districts require an annual report recommending, and a resolution adopting, the Street Lighting Assessment rates for the new fiscal year. An Engineer’s Report was filed with the City Clerk’s Office on May 22, 2024. The City’s Street Lighting system is a utility-owned system for which we pay a flat tariff based on the number and types of lights provided.

This tariff includes all poles, traffic signal lighting, wiring and maintenance necessary to operate this system. The rates assessed by the City’s Street Lighting Assessment District have not increased over the last forty-seven years.

FISCAL IMPACT:

None. The Street Lighting Assessment is estimated to generate $605,111.00 in Fiscal Year 2024– 2025. These revenues will pay a portion of the costs of providing energy for street lighting, traffic signal lighting, and administration of the street lighting district.

NOTICING PROCEDURES:

Notice of Public hearing was published in the Hawthorne Press Tribune on May 30th and June 6th, 2024.

ATTACHMENT(S):

1. Resolution 8468

2. Exhibit A
RESOLUTION NO. 8468

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA, APPROVING THE ANNUAL

ENGINEER'S REPORT, CONFIRMING THE ASSESSMENT DIAGRAM

AND ASSESSMENT AMOUNTS, AND AUTHORIZING THE LEVY AND

COLLECTION OF ASSESSMENTS FOR IMPROVEMENT OF THE

STREET LIGHTING SYSTEM (LANDSCAPING AND STREET
LIGHTING ACT OF 1972) FOR THE FISCAL YEAR 2024-2025
WHEREAS, the City of Hawthorne intends to levy and collect assessments within the City Landscaping and Lighting Assessment District during Fiscal Year 2024-2025; and WHEREAS, the City Council of the City of Hawthorne, California has heretofore adopted its Resolution No. 8468 on the 11th day of June 2024, which (1) approved preparation of an engineering report setting forth estimated street lighting assessments for fiscal year 2024-2025 (duly filed with the City Clerk's office) and (2) set a public hearing regarding the levy of the proposed assessment for improvement of the street lighting system (Landscaping and Street Lighting Act of 1972) for said fiscal year ending June 30, 2025; and
WHEREAS, the City provided published notice of the City Council's public hearing on the street lighting assessment for fiscal year 2024-2025 and the City Council held a duly noticed public hearing on June 11, 2024 pursuant to Streets and Highways Code Section 22625; and WHEREAS, said public hearing has afforded the public ample opportunity to be heard regarding the proposed assessment; and
WHEREAS, the City Council has considered all evidence, written and oral, submitted to it and has reviewed the annual engineer's report, confirming the assessment diagram and assessments amount.

NOW THEREFORE, BE IT HEREBY RESOLVED by the City Council of the City of Hawthorne, California as follows:

SECTION 1. The City Council finds that all of the facts set forth in the recitals of this Resolution are true and correct.

SECTION 2. The proposed diagram and assessment contained in the Engineer's Report, attached as Exhibit "A" to this Resolution, are hereby confirmed and approved and the County Tax Collector is hereby authorized to collect the assessment set forth in the Engineer’sReport.

SECTION 3. Pursuant to the provisions of the Landscaping and Street Lighting Act of 1972 and the Rep01t of the Engineer, that the estimated amount necessa1y to maintain and operate the street lighting system and traffic signal lighting within the street lighting maintenance district for the fiscal year 2024-2025 is six hundred and five thousand one hundred and eleven dollars and no cents ($605,111.00), an assessment for said amount is hereby levied in said district at the rate of $0.58 per front foot for properties located in Zone 1, $1.33 per front foot in Zone 2, and $2.97 per front foot in Zone 3.

SECTION 4. The City Council adopts Resolution No. 8468 pursuant to Section 22631 of the California Streets & Highway Code.

PASSED, APPROVED, AND ADOPTED THIS 11th DAY OF JUNE 2024.

ALEX VARGAS,
Mayor
City of Hawthorne, California

ATTEST:
_______________________________
Dayna Williams-Hunter
City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:

ROBERT KIM
City Attorney
City of Hawthorne, California
EXHIBIT “A”
ENGINEER’S REPORT

AGENDA ITEM NO. 12

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Resolution No. 8469 - A Resolution of the City Council of the City of Hawthorne, California Confirming Assessments for Fiscal Year 2024-25 Weed and Waste Abatement and Authorizing the Collection Thereof
RECOMMENDED MOTION:

Staff recommends that the City Council open and close public hearing and approve Resolution 8469.

DISCUSSION:

This is the second step in the annual Weed Abatement Assessment process. In this program, the City hires a contractor to do weed and rubbish abatement work on private property. The work is performed following a five (5) day notification period during which the property owner has the option to clean the property. Following the end of the five-day period, a work order is issued and the property is cleaned. Charges for the cleaning are then placed on the County Assessment Rolls.

Notice of Public Hearing was posted around City Hall and at the Hawthorne Library. Following the public hearing, it is recommended that the City Council authorize the collection of the assessment.

FISCAL IMPACT:

None. The Weed Abatement Assessment is estimated to generate $56,734.75 for the General Fund necessary to offset weed abatement costs.

NOTICING PROCEDURES:

Notice of Public hearing and Resolution 8469 were mailed to affected property owners and posted in three locations.

ATTACHMENT(S):

1. Resolution 8469

2. Exhibit A
RESOLUTION NO. 8469

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HAWTHORNE, CALIFORNIA CONFIRMING ASSESSMENTS FOR

WEED AND WASTE ABATEMENT AND AUTHORIZING THE

COLLECTION THEREOF
WHEREAS, the City Council of the City of Hawthorne adopted Ordinance No. 2086, “Nuisance Abatement Procedure”, establishing procedures for the abatement of weeds and other noxious and public nuisances; and
WHEREAS, the work related to the aforementioned abatement is itemized in a report submitted to the City Council and attached to Resolution No. 8469 as Exhibit “A;” and
WHEREAS, said report reflected in Exhibit “A” of this Resolution sets forth the cost of abatement of each affected parcel of land and has been duly noticed in accordance with Chapter 8.14 of Hawthorne Municipal Code; and WHEREAS, the City provided mailed notice of the City Council’s public hearing on the weed and waste abatement assessment for fiscal year 2024-2025 and the City Council held a duly noticed public hearing on June 11th, 2024.

IT IS HEREBY RESOLVED by the City Council of the City Hawthorne, California as follows:

SECTION 1. The City Council finds that all of the facts set forth in the recitals of this Resolution are true and correct.

SECTION 2. The City Council does hereby find and determine that the charges for said abatement are acceptable.

SECTION 3. The attached 2024 Weed Abatement Report, marked Exhibit “A,” is hereby confirmed and approved, and that the County Tax Collector is hereby authorized to collect the amount of assessments as the same appear on the attached roll.

SECTION 4. In the event that the Los Angeles County shelter-in-place order is extended to June 11th, 2024, interested parties should review the meeting agenda when published to confirm the public participation process that will be used. Therefore, interested parties are encouraged to provide their comments by phone (310) 349-2915 or by email ([email protected]) or by leaving their return phone number. Any communication must be received no later than June 11, 2024 at 4:00 p.m.

SECTION 5. The City Clerk shall certify to the passage and adoption of this Resolution, which shall be in full force and take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED this 11th day of June 2024. _____________________________

ALEX VARGAS,
Mayor
City of Hawthorne, California
ATTEST:
_________________________________

DAYNA WILLIAMS-HUNTER,
City Clerk
City of Hawthorne, California

APPROVED AS TO FORM:
_______________________________

ROBERT KIM
City Attorney
City of Hawthorne, California

EXHIBIT A

AGENDA ITEM NO. 13

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Award of Contract for Zela Davis Park Improvement (Project # 24-04) RECOMMENDED MOTION:

Staff recommends that the City Council approve contract to second-lowest responsive and responsible bidder, DOJA, Inc. of Ontario, CA.

DISCUSSION:

At the meeting of February 27, 2024, City Council authorized Engineering Staff to publicly advertise for this project with a due date of March 26, 2024. The City received four bids with each accompanied by bid bonds. After a thorough review of the proposals, reference checks, and verification of contractor’s licenses, staff determined that the lowest inviting bidder was Martinez Landscape Co., Inc. However, Martinez Landscape Co., Inc. decided to withdraw from consideration of the project. This decision comes as a result of the company being awarded multiple other projects, making them unable to commit to the timeline outlined in the grant for this project. Therefore, this contractor is recommended to be awarded to DOJA, Inc., which was determined as the second-lowest bidder to comply with all the requirements prescribed in the plans and specifications of the contract.

This project involves enhancing Zela Davis Park, a 0.5-acre underutilized park in the City of Hawthorne. The initiative aims to transform the existing space into a versatile, climate-resilient community area. This will be achieved through the installation of a new playground, a picnic area featuring shade structures, exercise equipment, a half court, walking paths adorned with mosaic art elements, perimeter fencing, restroom building, California native plants, bioswale, and various sustainable elements. All activities will be conducted in accordance with the specified Plans and Specifications to ensure the successful completion of the improvements.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. This project will enhance the quality of life in the City, creating publicly accessible and usable open space.

FISCAL IMPACT:

None. The approximate cost of $3,020,500 will be funded through the allocated and approved State of California Department of Transportation, Clean California Local Grant Program, County of Los Angeles Measure A, and Balwin Hills Urban Watersheds Conservancy (funded under Proposition 40).

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Bid List

AGENDA ITEM NO. 14

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Planning
City Manager: __________
Vontray Norris
Dir. of Planning: ___________
Gregg McClain
SUBJECT:

Agreement/Contract between the City of Hawthorne and Matrix Consulting Group, Ltd. for analysis, evaluation, and recommendations related to the City’s permitting processes pursuant to the Economic Development Strategic Plan.

RECOMMENDED MOTION:

Staff Recommends that the City Council approve an agreement with Matric Consulting Serviced, Ltd. for the analysis, evaluation, and recommendations related to permitting processes.

DISCUSSION:

One of the key themes of the City’s Economic Development Strategic Plan is to improve our customers’ experiences. One aspect of that experience recognized as needing improvement is our development permitting processes, which includes primarily Planning and Building Safety applications. Other departments are involved when they provide input on applications and permits. The permitting process encompasses review of applications and plans, the process of providing correction comments, approvals, inspections, and issuing certificates of occupancy.

Over the decades, and largely in response to changing laws, new technologies, and budgetary limitations, the process of Planning applications became cumbersome and time consuming.

Many application processes are unique in their requirements or in process pathways. this resulted in inefficiencies, confusion for applicants, and difficulties training new staff. Building permit processes are suffering from a legacy base on hand-written documentation and checking of printed plans. Although the City is successfully transitioning to electronic plan submital and checking, these processes are still founded on those developed before computers and the internet. One purpose of contracting with Matrix is to identify inefficiencies in our permit and entitlement processes and to make recommendations for improvement. In addition to processes, the agreement with Matrix also encompasses evaluating staff levels, staff roles and responsibilities, and training.

As an outside consultant with experience preparing similar studies for many cities, Matrix has the experience and expertise in this area that make them especially well qualified for this work.

Matrix was selected through a Request for Qualifications/Request for Proposals (RFQ/RFP) process conducted by the Planning Department in March and April 2024. The RFQ/RFP was sent directly to nine consulting firms that specialize in this type of study and was also posted online.

The proposal from Matrix was selected as the most comprehensive and most responsive to the RFQ/RFP.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Goal 3: Improve development processing and customer service operations

3.2 Hire impartial consultant to review development processes and recommend best practices to improve throughput
FISCAL IMPACT:

The funds required for this project ($78,500) are available in the current (2023-2024) fiscal year's adopted budget.

NOTICING PROCEDURES:

A notice was not required to be posted or published.

ATTACHMENT(S):

1. Professional Services Agreement between the City of Hawthorne and Matrix Consulting Group, Ltd. signed by Matrix, including Matrix's response to the RFQ/RFP

2. RFQ/RFP
1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
HAWTHORNE AND MATRIX CONSULTING GROUP, LTD.

This PROFESSIONAL SERVICES AGREEMENT (“AGREEMENT”) is made and entered into this ____ day of _____________, 2024, by and between the City of Hawthorne, a California municipal corporation and general law city (“CITY”) and Matrix Consulting Group, Ltd., a California corporation (“CONSULTANT”). This agreement is made with reference to the following:

RECITALS
A. CITY requested a proposal for professional services with respect to providing a development review and entitlement consulting.

B. CONSULTANT submitted a proposal for the performance of such services, a true and correct copy of which is attached hereto as Exhibit "A" and by this reference made a part hereof.

C. CITY desires for CONSULTANT to provide professional services as described in Exhibit “A”.

D. CONSULTANT represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this AGREEMENT in a thorough, competent and professional manner. CONSULTANT shall at all times faithfully, competently, and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this AGREEMENT, CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of CONSULTANT under this AGREEMENT.

NOW, THEREFORE, in consideration of the foregoing Recitals, the agreement of the parties as set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS
The following definitions shall apply to the following terms, except where the context of this AGREEMENT otherwise requires:
(a) Project: Provide to development review and entitlement processes consulting services.
(b) Services: CONSULTANT shall providing said services as described in Exhibit "A" attached herein
2 (c) Duration: Said AGREEMENT shall be effective from the date of execution of this AGREEMENT until acceptance and approval of all final documents and studies. (d) Completion of Project: CONSULTANT shall complete all tasks as noted in Exhibit "A" for a period as noted in the agreement with a period not to exceed 12 months. (e) Consultant: Matrix Consulting Group; 1650 S. Amphlett Blvd., Ste 213; San Mateo, CA 94402
(f) City: 4455 w 126th st.; Hawthorne, CA 90250

2. SCOPE OF SERVICES
(a) CONSULTANT shall forthwith undertake and complete the project in accordance with Exhibit "A" hereto and all in accordance with Federal, State and City statues, regulations, ordinances and guidelines, all to the reasonable satisfaction of CITY. (b) CONSULTANT shall, at CONSULTANT'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT except upon the prior written approval of CITY.

3. COMPENSATION, METHOD OF PAYMENT, AND ADDITIONAL SERVICES (a) CITY shall pay CONSULTANT no more than the total project cost of $78,500, as set forth in the proposal, Exhibit "A.”
(b) Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, and such invoices shall be paid within thirty (30) days after said invoices are received by CITY. Each invoice shall detail work performed and charges.

All charges shall be in accordance with CONSULTANT'S proposal with respect to hourly rates and project costs as set forth in Exhibit "A".
(c) Payment to CONSULTANT for work performed pursuant to this AGREEMENT shall not be deemed to waive any defects in work performed by CONSULTANT.

4. CITY ASSISTANCE AND AVAILABILITY OF CITY RECORDS
(a) The CITY shall provide the following assistance to CONSULTANT as needed so CONSULTANT can perform the services described above:
(i.) Information and assistance as set forth in Exhibit "A". 3 (ii.) Photographically reproducible copies of forms, documents, codes and other information, if available, which CONSULTANT considers necessary in order to complete the project.
(iii.) Such information as is generally available from CITY files applicable to the project.
(iv.) Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONSULTANT'S responsibility to make all initial contact with respect to the gathering of such information.

5. CONSULTANT’S BOOK OF RECORDS
(a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT'S performance of services pursuant to this AGREEMENT.

CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for five (5) years from the date of execution of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying at any time during regular business hours, upon written request by the CITY or CITY's designated representative. Copies of such documents or records shall be provided directly to the requesting party for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon. Such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT.
(c) Where CITY or CONSULTANT has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, the CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to all parties to this AGREEMENT, as well as to their successors-ininterest and authorized representatives.

6. TERMINATION OF AGREEMENT
This AGREEMENT may be terminated without cause by CITY upon the giving of a written "Notice of Termination" to CONSULTANT upon thirty (30) days prior written notice or the CONSULTANT may terminate this contract upon thirty (30) days prior written notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated at 4 CONSULTANT'S applicable hourly rates as set forth in Exhibit "A", on a pro-rata basis with respect to the percentage of the project completed as of the date of termination. In no event, however, shall CONSULTANT receive more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, photographs and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination. CONSULTANT may not terminate this Agreement except for cause.

7. NOTICES AND DESIGNATED REPRESENTATIVES
(a) Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in this paragraph. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this AGREEMENT:

To CITY
4455 West 126th Street,
Hawthorne, CA 90250
Attn: Director of Planning
To CONSULTANT
1650 S. Amphlett Blvd., Ste 213
San Mateo, CA 94402
(b) Any such notices, demands, invoices and written communications, by mail, shall be deemed to have been received by the addressee forty-eight (48) hours after deposit thereof in the United States mail, postage prepaid and properly addressed as set forth above.

8. CONTINUITY OF PERSONNEL
CONSULTANT shall make every reasonable effort to maintain the stability and continuity of CONSULTANT's staff assigned to perform the services required under this AGREEMENT, CONSULTANT shall notify CITY of any changes in CONSULTANT's staff assigned to perform the services required under this AGREEMENT, prior to any such performance. CITY shall not be responsible for time and costs associated with CONSULTANT's turnover or reassignment of staff.

9. STATUS OF CONSULTANT
(a) The parties hereto agree that CONSULTANT and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.

CONSULTANT shall have no authority to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against CITY, whether by contract or otherwise. Unless such authority is expressly conferred under this AGREEMENT or is otherwise expressly conferred in writing by CITY.
5 (b) The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT'S exclusive direction and control.

Neither CITY, nor any elected or appointed boards, officers, officials, employees or agents of CITY shall have control over the conduct of CONSULTANT or any of CONSULTANT'S officers, employees or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that CONSULTANT or any of CONSULTANT'S officers, employees or agents are in any manner officials, officers, employees or agents of CITY. (c) The CONSULTANT or any of CONSULTANT'S officers, employees or agents, shall not obtain any rights to retirement, health care or any other benefits that may otherwise accrue to CITY employees. CONSULTANT expressly waives any claim CONSULTANT may have to any such rights.

10. LEGAL RESPONSIBILITIES
The CONSULTANT shall keep itself informed of applicable State and Federal laws and regulations, which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations pursuant to sound professional practices including, but not limited to, possessing and maintaining all necessary licensing. CITY, and its officers and employees, shall not be liable at law or in equity occasioned by negligent failure of the CONSULTANT to comply with this Section.

11. NON-DISCRIMINATION
CONSULTANT shall not discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), sexual orientation, marital status, and denial of family care leave. CONSULTANT shall ensure that the evaluation and treatment of their employees and applicants for employment are free from discrimination and harassment. CONSULTANT shall comply with the provisions of the California Fair Employment and Housing Act (Government Code, Section 12900 et seq.), and the regulations promulgated thereunder (California Administrative Code, Title 2, Section 7285 et seq.). If applicable, CONSULTANT shall give written notice of their obligation under this clause to labor organizations with which they have a collective bargaining AGREEMENT or other AGREEMENT.

12. INDEMNIFICATION
To the fullest extent provided by law, CONSULTANT shall indemnify, hold harmless, and defend CITY, its officers, employees, elected and appointed officials, and volunteers from and against any and all claims and losses, costs or expenses for any damage resulting in death or injury to any person and/or injury or damage to any property resulting from any negligent act or omission of CONSULTANT or any of its officers, employees, agents, or subcontractors in the performance of this AGREEMENT. Such cost and expense shall include reasonable attorney fees. 6 13. CONFLICT OF INTEREST
(a) No CITY employee whose position with CITY enables such employee to influence the award of this AGREEMENT or any competing AGREEMENT, and no spouse or economic dependent of such employee, shall be employed in any capacity by the CONSULTANT or have any other direct or indirect financial interest in this AGREEMENT. No officer or employee of this CONSULTANT who may financially benefit from the performance of work hereunder shall in any way participate in the CITY’s approval, or ongoing evaluation of such work, or in any way attempt to unlawfully influence CITY’s approval or ongoing evaluation of such work. (b) The CONSULTANT shall comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this AGREEMENT. The CONSULTANT warrants that it is not now aware of any facts that create a conflict of interest. If the CONSULTANT hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to the CITY. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this section shall be a material breach of this contract.

14. CONFIDENTIAL INFORMATION
All information gained or work product produced by CONSULTANT in performance of this AGREEMENT shall be considered confidential, unless information is in the public domain or already known to CONSULTANT. CONSULTANT shall not release or disclose any such information or work product to persons or entities other than CITY without prior written authorization from the CITY, except as may be required by law.

15. INSURANCE
(a) During the course of the term of this AGREEMENT, CONSULTANT shall maintain Professional Liability Insurance in a combined single limit of not less than $2 million per claim and aggregate. CONSULTANT shall also maintain General Liability Insurance in a combined single limit of not less than $2 million per claim and aggregate. (b) CONSULTANT shall provide a certificate naming CITY as additional insured.

CONSULTANT shall procure and maintain, for the duration of the AGREEMENT, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance or the work hereunder, and the results of that work by the CONSULTANT, his agents, representatives, employees or subcontractors.

16. AUTHORITY TO EXECUTE
The person or persons executing this AGREEMENT on behalf of CONSULTANT represents and warrants that he/she/they has/have the authority to so execute this AGREEMENT and to bind CONSULTANT to the performance of its obligations hereunder. 7 17. MODIFICATION OF AGREEMENT
No amendment to or modification of this AGREEMENT shall be valid unless made in writing and approved by the CONSULTANT and by the CITY. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

18. WAIVER
Waiver by any party to this AGREEMENT of any term, condition, or covenant of this AGREEMENT shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this AGREEMENT shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this AGREEMENT. Acceptance by CITY of any work or services by CONSULTANT shall not constitute a waiver of any of the provisions of this AGREEMENT.

19. LAW TO GOVERN; VENUE
This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles.

20. ATTORNEY’S FEES, COSTS, AND EXPENSES
In the event litigation or other proceeding is required to enforce or interpret any provision of this AGREEMENT, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

21. ENTIRE AGREEMENT
This AGREEMENT, including the attached Exhibit "A", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between CONSULTANT and CITY prior to the execution of this AGREEMENT. No statements, representations or other agreements, whether oral or written, made by any party that are not embodied herein shall be valid and binding. No amendment to this AGREEMENT shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

22. SEVERABILITY
If a term, condition or covenant of this AGREEMENT is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of

9 EXHIBIT A
Proposal to Provide Development Review and
Entitlement Processes Consulting Services Dated April 24, 2024 Proposal to Provide Development Review and
Entitlement Processes Consulting Services

HAWTHORNE, CALIFORNIA
April 24, 2024
Table of Contents
Cover Letter i
1 Qualifications 1
2 Reference Projects 10
3 Approach to Scope of Services 13
4 Organization and Staffing 23
5 Fee and Schedule 24
April 24, 2024
Gregg McClain, Director
Planning Department
City of Hawthorne
4455 W. 126th Street
Hawthorne, CA 90250
Dear Mr. McClain:

The Matrix Consulting Group, Ltd. is pleased to present our proposal to provide Development Review and Entitlement Processes Consulting Services to the City of Hawthorne. Our proposal is based on our review of the Request for Qualifications/Request for Proposals, our research on the City’s development review and entitlement processes, and our extensive experience analyzing other similar operations in California and across the country.

Our qualifications stand apart from other consulting firms for the following reasons:
• Extensive experience analyzing development review operations: Our project team has worked on dozens of projects assessing local government entitlement, permitting, and inspection functions, processes, policies, and technology, including process mapping. Our experience includes nearly 200 dedicated studies, with many in California. We have a successful track record of implemented solutions for our clients. We are currently conducting similar studies in Redondo Beach and Thousand Oaks, and recently finished studies for El Segundo, San Dimas, and Riverside.
• Client understanding: The Matrix Consulting Group will help the City reach its goals because we spend a significant portion of our projects developing an understanding of each client’s unique operating environment and their challenges.

This holistic perspective is developed through interviews with City staff, executive leadership, elected and appointed official, prior customers, and other stakeholders. • Project team qualifications: We are proposing a highly qualified team that includes former local government practitioners, including planning and permitting officials.

Our team includes three former local government development managers, with matrix
consulting group
significant local government and consulting experience. Our proposed project team is dedicated to development review related studies.

We are a California corporation with offices in Southern California (Irvine) and headquarters in Northern California (San Mateo).

As the firm’s President, I am authorized to negotiate on its behalf. I attest that the firm is not aware of any conflicts of interest in performing the proposed work. If you have questions or require additional information, please contact me at 650-858-0507 or [email protected]. We look forward to discussing our proposal, project team, and prior experience and the opportunity to work with the City of Hawthorne.

Richard Brady, President
Matrix Consulting Group, Ltd.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 1
1 Qualifications
This section of our proposal provides an overview of experience with similar studies, our project management approach, and resumes for our project team. 1 Similar Experience
The Matrix Consulting Group has extensive experience conducting reviews development review, entitlement, permitting, and inspection operations, both as part of city-wide organizational studies and in dedicated studies focused solely on entitlement and development processes. We have conducted over 200 studies focusing specifically on development review functions and over 90 organization-wide studies for local government. Many of these studies have been in California. Recent clients include:

Blacksburg, Virginia Forest Grove, Oregon Mountain View, California Boston, Massachusetts Fort Worth, Texas Napa County, California Beverly Hills, California Greeley, Colorado Prosper, Texas Burlington, Vermont Gwinnett County, Georgia Richland, Washington Clearwater, Florida Kissimmee, Florida Rocklin, California Cupertino, California Knoxville, Tennessee Riverside, California Dallas, Texas Los Angeles, California Rowan County, N. Carolina DeKalb County, Georgia Mamaroneck, New York Sammamish, Washington Downey, California Maui County, Hawaii San Dimas, California East Point, Georgia Menlo Park, California ToHo Water Authority, Florida El Segundo, California Miami Beach, Florida Waukesha County, Wisconsin Flower Mound, Texas Milpitas, California Ventura, California We are currently working on similar studies for Redondo Beach and Thousand Oaks and finalizing planning and building review studies for New Orleans (LA) and Champaign (IL).

We also have evaluated development review processes as part of organization-wide studies and assessments. Recent clients include:

Albuquerque, New Mexico
Augusta, Georgia
Avon, Connecticut
Barstow, California
Brattleboro, Vermont
Deltona, Florida
Franklin Township, NJ
Fort Morgan, Colorado
Goodyear, Arizona
Half Moon Bay, California
Johnson County, Kansas
Monroe County, Michigan
Monrovia, California
Montpelier, Vermont
Orland Park, Illinois
Orting, Washington
Palos Verdes Estates, CA
Rancho Mirage, California
Raymore, Missouri
Roseville, California
Schertz, Texas
St Cloud, Florida
Tigard, Oregon
Tinley Park, Illinois
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 2
These clients are just an example of the projects we have completed in the last five years.

Details about any project listed above are available upon request. 2 Project Management and Quality Control
The Matrix Consulting Group takes a clearly defined, client-centered project approach to each study we conduct. Key elements of our philosophy and approach to providing consulting services include the following:
• We are objective and data driven. We do not base our recommendations on opinions or simple comparative
measures. We ensure that our analysis is
based on a comprehensive
understanding of our client’s unique
operations and service level goals,
workloads, risks, regulations, and
operating environment.
• Our projects are approached with a firm
grounding in analytical methodology.

Our clients receive detailed analysis of
their specific issues. All impacts are
identified and analyzed in detail to
ensure that recommendations can be
implemented, and our clients can
understand the reason for change.
• Our projects are characterized by extensive interaction between consultants and clients, including both executive management and policy makers, as well as supervisory and line-level staff. We propose the use of regularly scheduled progress meetings. We propose the use of a City project steering committee and meeting regularly with this team throughout the project. • We prioritize formal project management techniques to ensure clear communication, timely task completion, and a thorough analysis of issues. We take pride in delivering our work on time, on budget, and at a level of quality which exceeds expectations.

These four pillars are the foundation for all projects and has served our clients well over the past 20 years.

Objective & Data Driven
Analytical Methodology
Collaborative
Communication
Effective Project
Management
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 3
3 Project Team
The consultants proposed for this engagement have broad experience in analyzing local government operations and specialize in development review, permitting, and inspection processes, staffing, and organizational assessments. Additionally, our team members have served in local government as an Assistant City Manager, Planning and Development Manager, Community Development Director, and Permitting Manager.

Our senior team members have worked together on nearly three dozen development process evaluation engagements like what is being requested by the City of Hawthorne.

Resumes for our proposed team members begin on the following page.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 4

AARON BAGGARLY, AICP

VICE PRESIDENT
Aaron Baggarly is the lead analyst on development review, permitting, and inspection related engagements. Prior to joining the firm, he worked for the City of Stillwater, OK as the Planning Manager and oversaw the City’s planning and development activities, and previously worked for another planning firm. Relevant highlights include:
• Completed over 120 studies for local government entities. • Analysis focuses on process studies for planning, building, and code enforcement activities, organizational review, and process evaluation and reengineering.
• Performed data and workload analysis, needs assessments, visioning, organizational and staffing assessments, public engagement, and best management practices evaluation.
• Serves on his local Board of Adjustment.

Experience Highlights
Ventura, CA: Aaron led the firm’s efforts on this engagement to evaluate the City’s development review, permitting, and inspection processes. Key findings and recommendations included:
• Develop a comprehensive development guide and an online onestop shop to provide guidance to customers and citizens regarding the development review process.
• Identification of chokepoints in the application review process, including appointed or elected bodies overreaching their authority. • Revise the approach to internal development review committees to increase collaboration between review entities and for greater understanding of individual roles in the process.
• Outlined a development review matrix to clearly identify permit types and various roles and responsibilities for each permit type.

Mountain View, CA: Aaron led this engagement to evaluate the City’s development review, permitting, and inspection processes. Key findings and recommendations included:
• A new permitting software system would improve process efficiency and collaboration between functional review teams. • Augment the Project Coordinating Committee approach to focus on application review.
• Standardized applications, comment letters, and report templates. • Use checklists and standard design criteria in Engineering.

Project Role: Project manager and lead analyst.

Relevant Clients:

CA
CA
CA
CA
CA
CA
CA
CA
CA
FL
FL
GA
MA
NC
NY
OR
TX
TX
TX
TN
VA
VT
WA
WA
WI
Downey
Menlo Park
Milpitas
Mountain View
Redwood City
Riverside
Rocklin
San Dimas
Ventura
Clearwater
Miami Beach
East Point
Boston
Rowan County
Mamaroneck
Forest Grove
Dallas
Fort Worth
Flower Mound
Knoxville
Blacksburg
Burlington
Richland
Sammamish
Waukesha County
Education:

BS, Appalachian State
University, Community and
Regional Planning, Minor
in GIS.

Professional Association:

American Institute of
Certified Planners (AICP)
American Planning
Association
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 5

ALAN PENNINGTON

SENIOR VICE PRESIDENT/CHIEF TALENT OFFICER
Alan Pennington leads our General Consulting Practice which includes Community Development and development review
assessments. He has conducted over 300 studies including over 100 focused specifically on development review operations. Alan’s extensive experience evaluating permitting operations includes:
• Development process redesign and streamlining including process diagramming.
• Establishment of achievable turnaround times for plan reviews and inspections.
• Best practices assessments.
• Staffing and organizational structure evaluations, and • Customer and stakeholder outreach on service needs and perceptions of existing services.

Experience Highlights
Mountain View, CA: Alan was the Project Manager on this engagement to evaluate the City’s development review, permitting, and inspection processes. Findings and recommendations included:
• A new permitting software system would improve process efficiency and collaboration between functional review teams. • Augment the Project Coordinating Committee approach to focus on application review.
• Standardized applications, comment letters, and report templates. • Use checklists and standard design criteria in Engineering.

Blacksburg, VA: Alan was the Project Manager on this comprehensive study of the City’s development review process which included a comprehensive assessment of all major processes, staffing, technology, and organizational structure. Key recommendations included:
• Implementation of review time tracking and establishment of new processing targets and provision of software training to staff. • Plan to transition paper processes to electronic processing. • Implementation of a pre-application process for applicants and completeness reviews upon submittal.
• Establishment of contracted services for handling peak workloads to supplement full-time staff.

Project Role: Alan will serve as the project executive.

Relevant Clients:

CA
CA
CA
CA
CA
CA
CA
CO
FL
FL
FL
GA
GA
MA
NY
OR
SC
TX
TX
VA
VA
WA
WA
WI
Cupertino
Menlo Park
Milpitas
Mountain View
Redlands
San Jose
Ventura
Westminster
Clearwater
Manatee County
Miami Beach
DeKalb County
Gwinnett County
Boston
Mamaroneck
Marion County
Greenville
Dallas
Flower Mound
Blacksburg
Hanover County
Des Moines
Richland
Waukesha County
Education:

BA, University of Maine,
Public Management.

MPA, University of Maine,
Professional Association:

International Code Council
(ICC)
Government Finance
Office’s Association (GFOA)
International City-County
Management Association
(ICMA)
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 6

JOCELYN MATHIASEN

MANAGER
Jocelyn Mathiasen is an experienced consultant that focuses on local government permitting and operational experience. As department director, she led the reform of the Department of Permitting and Land Use for the City of Milford, Connecticut, transforming the agency into one focused on customer service and efficiency. Consolidated planning, wetlands, floodplain management, and building review processes to reduce duplication of time and effort, cross-trained clerical staff, and developed improved educational materials and website information to reduce confusion on the part of applicants.

Implemented on-line permitting for all projects.

Her experience encompasses local and regional development and permitting agencies. Emphasis focused on increased efficiency and collaboration between different departments and government entities.

Experience Highlights
Miami Beach, FL: Jocelyn was the lead analyst on this engagement that focused on improved operational efficiencies, review of permitting times and processes, and a review of the development code/ordinances to identify chokepoints in the process for efficient and timely development. Key recommendations included:
• Modified the building permit review process to reduce the number of resubmittals and number of review entities.
• Technology and legislation improvements to help meet adopted review timelines.
• Modifications to the application requirements and clear identification of the decision-making authority.

Downey, CA: Jocelyn was an analyst on this engagement that analyzed the City’s Community Development operations and staffing needs. Key findings included:
• Opportunities to leverage technology to improve the customer experience and educational outreach.
• Dedicated and cross-trained permit technicians to process development applications.
• Convert key contracted positions to city employees (e.g. Chief Building Official and Building Permit Tech, etc.).

Project Role: Jocelyn will serve as analyst.

Relevant Clients:

CA
CA
CA
CA
CA
CO
FL
FL
FL
FL
GA
GA
IL
MA
NC
TX
TX
VA
VA
VT
WA
WA
WI
Downey
Los Angeles
Redlands
Rocklin
Riverside
Westminster
Clearwater
Miami Beach
Toho Water Auth.

Fort Myers
Dekalb County
East Point
Niles
Boston
Rowan County
Flower Mound
Fort Worth
Blacksburg
Virginia Beach
Burlington
Bellingham
Richland
Waukesha County
Education:

Master of Public Policy
from Harvard University,
BA in Government from
Oberlin College
Professional Association:

International Code Council
American Planning
Association
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 7

ALLYSON BREKKE, AICP

MANAGER
Allyson Brekke focuses on the Community Development Services practice area, with specialty knowledge in Town and Gown Relations, Historic Preservation, Economic Development, Cultural Resources, and Strategic Planning.

Prior to joining Matrix, Allyson served as Deputy Planning Director for Gallatin County, Montana and Director of Community and Economic Development for Port Angeles, Washington. While serving on the director team in Port Angeles, she worked closely with the City Council to create and update the City’s two-year strategic plan which was adopted successfully. Her local government experience includes:
• Strategic planning, capital plan updates, budget and work plan development, development review efficiencies and best practices. • Long-range planning efforts for environmental protection, comprehensive plans, and housing needs.
• Organization and operation development and coordination of intergovernmental policies, programs, and operations.
• Community outreach facilitation and neighborhood planning.

Experience Highlights
Gallatin County, MT: Allyson directed and oversaw development review operations for Gallatin County’s Community Development Department, one of Montana’s fastest growing counties.
• Administered planning and zoning regulations with the primary goal of improving and streamlining local government operations. • Developed the Department’s workplan for Commission adoption.

Port Angeles, WA: Allyson planned, directed, and administered a comprehensive department program for all City of Port Angeles community and economic development matters - planning, zoning, building, code enforcement and cultural resources.
• Assisted the City Council in its adoption of a strategic plan. • Coordinated the first ever Housing Needs Assessment by bringing together the community’s various stakeholders to develop the City’s first Housing Action Plan.
• Supported City economic development efforts by facilitating commercial façade rehabilitation, infrastructure improvements and low-income housing through the CDBG program.

Project Role: Allyson will serve as an analyst
Relevant Clients:

CA
CA
IL
MA
MI
MO
NJ
SC
El Monte
Redondo Beach
Champaign
Boston
Royal Oak
Jefferson City
Paterson
Columbia
Education:

MCP, University of
Pennsylvania, City
Planning
BA, University of Mary
Washington, Historic
Preservation
Professional Association:

Graduate of Northwest
Women’s Leadership
Academy
American Institute of
Certified Planners (AICP)
Certificate in Town and
Gown Relations
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 8

DAVID BRANCH

MANAGER
David Branch has served as an analyst and project lead on a wide range of government studies covering a variety of county and municipal functions such as building, planning, housing, code enforcement, human resources, finance and purchasing, public works and utilities. David has extensive experience conducting organizational, operational, and staffing assessments during his 10 years with our firm. Relevant experience highlights include:
• Completed over 120 studies for local government entities, including numerous department and agency-wide assessments. • Analysis focuses on workload and staffing, organizational structure, asset management, and process improvement using recognized best practices and quantitative metrics and modeling and developing implementation solutions to guide clients.

Experience Highlights
El Segundo, CA: David was the lead analyst for this study of the City’s Community Development Department. The study analyzed staffing needs and organizational structure, workload and performance metrics, operational issues, and opportunities to deploy technology.

Key recommendations included:
• Development of plan review processing benchmarks and the use of a performance dashboard for internal use and the public. • Process flow adjustments to consolidate the plan review process, involve Planning more consistently, and centralize contact. • Identification of staffing resources needed to meet desired processing times.

Tigard, OR: David served as an analyst in this citywide performance audit and operational review, with a focus on the Community Development Department. The study examined the department’s performance measures, staffing, organizational structure, and use of technology. It included:
• Analysis of the Community Development Department’s
performance reporting and use of technology.
• Recommendations included offering fee-based service level gradients and enhance the regular collection of stakeholder feedback through a satisfaction survey.

Project Role: David will serve as an analyst.

Relevant Clients:

AZ
CA
CA
CA
CA
CA
CO
CO
FL
FL
FL
GA
IL
IL
NC
NY
OR
TX
TX
Buckeye
El Segundo
Fresno
Milpitas
Redlands
Riverside
Aurora
Westminster
Coral Gables
Fort Myers
Kissimmee
DeKalb County
Tinley Park
Chatham
Rowan County
Albany
Tigard
Dallas
Flower Mound
Education:

BS, University of Southern
California; Policy,
Management, and
Planning.

M.Ed., University of
Missouri – St. Louis,
Secondary Education
Professional Association:

American Public Works
Association (APWA)
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 9

JOE MCDONALD

SENIOR CONSULTANT
Joe McDonald has served as an analyst on a wide variety of engagements, ranging from community development departments to municipal airports. Joe assists in developing client surveys, documenting current and future workflows, and assists senior staff in conducting interviews, performing data analysis, and preparing client deliverables.

Experience Highlights
Clearwater (FL): The Matrix Consulting Group was engaged by the City of Clearwater, FL to perform a business process study of its Planning and Development Department. On this project, Joe:
• Administered and analyzed the results of both a community and an employee survey. Assisted in moderating focus groups with individuals that were well-acquainted with the City’s development processes (developers, lawyers, etc.).
• Worked with City staff to develop workflow diagrams that represent the Department’s key processes (permit
applications, zoning approvals, etc.). Information from these diagrams were leveraged by the project team to make
recommendations on how to best optimize development
processes.

Rocklin (CA): As part of the assessment of the Community Development and Public Services Department organizational assessment, Joe supported senior project team members in the following areas:
• Facilitated the process mapping workshops to document development review, permitting, and inspection processes. • Responsible for the customer survey outreach and analysis.

Identified key strengths and challenges with the current operational approaches.
• Conducted a comparative survey with eight peer communities to understand their organizational structure, staffing
approaches, and technology utilization.

Project Role: Joe will be responsible for process documentation, data analysis and stakeholder survey facilitation.

Relevant Clients:

CA
CA
CA
CO
FL
FL
FL
FL
IA
NV
TN
WA
WV
Rocklin
San Bernardino Co
San Dimas
Greeley
Clearwater
Dunedin
Naples
St. Petersburg
Cedar Rapids
Henderson
Knoxville
Snohomish Co.

WVU
Years of Experience: 2
Education:

BA – Professional and
Technical
Communications,
University of South
Florida
Professional
Association:

Florida City County
Managers Association
(FCCMA)
Engaging Local
Government Leaders
(ELGL)
Society for Technical
Communications (STC)
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 10
2 Reference Projects
The following references are provided for recent projects that most similarly align to the services requested by the City of Hawthorne. Additionally, it is important to note that these projects were completed by members of the proposed project team.

El Segundo, CA Development Services Assessment
Project Contact: Michael Allen, AICP, Community Development Director Phone Number: 310-524-2345
Email: [email protected]
Project Summary: Matrix Consulting Group conducted a comprehensive assessment of the development review operations of the City of El Segundo’s Community Development Department. The scope of work included an evaluation of development review processes and operational approaches, staffing allocations, communication methods, collaboration between involved departments, technology usage, code requirements, and outreach activities.

Key recommendations included:
• Development of application and permit processing standards and implementation of a performance measurement dashboard to report performance internally and to the public.
• Updating internal process flows to centralize intake and the applicant point of contact, and to better integrate Planning into the plan review process. • Implementation of permitting and land management software along with a digital applicant portal and cashiering integration. Supply field personnel with mobile devices connected to the permitting system to enable field entry and inspection resulting.
• Enhance approach used to provide comments to applicants including referencing codes and ordinance and providing a single consolidated listing of comments at each submittal.
• Implement training plans for all staff and develop succession plans for key positions.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 11
Rocklin, CA Development Review Organizational Assessment Project Contact: Elizabeth Sorg, Management Analyst
Phone Number: 916-625-5582
Email: [email protected]
Project Summary: Rocklin commissioned this organizational assessment of the Community Development and Public Services Departments to identify operational efficiencies, process modifications, staffing needs, and an appropriate organizational structure for the planning, building, engineering, and transportation functions. Key tasks included the diagramming of existing processes, review of existing workload and corresponding staffing levels, technology utilization analysis, and organizational structure assessment.

Key recommendations for this study included
• Fully implement a new permitting software system and electronic review platforms, • Complete a comprehensive assessment of the zoning code (currently underway) and update the code to align with current development trends, • Transition to an in house City Engineer,
• Move the Public Services Engineers to Community Development and under the supervision of the City Engineer,
• Contract for environmental review,
• Establish performance metrics, and
• Reclassify Office Assistants and Permit Technician staff to better align with primary duties performed.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 12
El Segundo, CA Evaluation of the Development Review Process Project Contact: Cheryl Ball, Deputy Policy Officer
Phone Number: 865-310-0379
Email: [email protected]
Project Summary: Our firm was tasked with reviewing the City’s development review, permitting, and inspection processes. The provision of development services is provided by a combination of three City departments, a regional planning agency, a public utility agency, and the County Health Department. As part of this assessment the project team reviewed: technology system and integration, communication/collaboration, customer information and outreach, processes, the adopted development code, performance goals, and staffing needs.

Key findings included: There was a clear lack of integration between review disciplines and the need for greater technology access, utilization, and integration, clarity in roles and responsibilities of reviewers, enhanced communication and collaboration, and increased centralized oversight of the development process.

Several recommendations focused on updating the development code to streamline the process, modify the code the remove ambiguity, and to align current practices with the code. Also, the project team made several organizational structure recommendations that including creating a standalone City Planning Department, place all four development departments under a single Development Officer, modify the requirements for Fire Inspectors, and increase staffing in Engineering, Planning, and Building Plans Reviewers/Inspectors to meet goals and workload levels.

Additional details and/or references are available upon request.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 13
3 Approach to Scope of Services
This section of our proposal provides an overview of our understanding of the project and our proposed task plan.
1 Project Understanding
Hawthorne can easily be considered the “Hub of South Bay” with its convenient location in southwestern Los Angeles County. Hawthorne wants to ensure its development services to the community is predictable, consistent, and high quality. The City is undertaking this comprehensive assessment to ensure that the City’s entitlement and permitting practices are efficient, following best practices, utilizing technology appropriately, and working collaboratively with a single voice throughout the entitlement, review, permitting, and inspection process.

This study is focused on developing the following outcomes:
• Identification of key performance goals and objectives, and actionable recommendations how to effectively meet them, to enhance the overall value of development services.
• Review the organizational structure of the development and permitting services provided by the Planning and Building Safety Departments, and other departments that are involved in the entitlements and plan reviews, to ensure that roles and responsibilities are appropriately aligned between different teams. • Assess current development processes and provide recommendations to improve operational functions and workflow processes to be more inclusive, collaborative, and provide effective service from initial application to final certificate of occupancy. This will include developing processes to provide a predictable and consistent process, while identifying timely and realistic performance benchmarking measures.
• Examine staffing levels to ensure they are appropriate to meet desired customer service level, performance, and service delivery goals. This will include making recommendations on staff retention and succession planning. • Improve overall internal and external customer service approaches to add the greatest value.
• Provide training recommendations to improve employee performance and operational output.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 14
Based on these goals and others outlined in the RFP, we have developed the task plan outlined in the next section.
2 Task Plan
This section of our proposal presents an overview of the proposed task plan for conducting this engagement and ensuring a thorough review of the City’s development review operations, staffing, and processes. We have structured our task plan in a way that includes an analysis of all requested tasks, identification of findings, develop recommendations and designing a realistic implementation plan.

Task 1 Project Kick-off Meeting.

Upon execution of the contract the project team will hold a formal project kick-off meeting with key City and department staff to discuss the parameters and reason for this assessment. The intent of the project kick-off meeting is to confirm the goals and scope of work, finalize the project schedule, and develop an initial understanding of available project data. The City should establish a project steering committee and project manager in parallel to the project kick-off meeting. Regular project check-in times and meetings will also be established.

The deliverables for the project kick-off meeting will be a project contact list for both staff and the project team, updated project schedule, identification of the first round of staff interviews, and a preliminary data collection list.

Task Deliverable – A project initiation meeting that will confirm the project goals, schedule, and a preliminary data collection list.

Task 2 Conduct Internal Stakeholder Meetings and Develop a Current State Profile.

To evaluate the development review operations and processes, we need to develop an indepth understanding of the key issues impacting and shaping service requirements. To develop this perspective, we will conduct interviews with representatives from the Planning and Building Safety Departments, members from each of the relevant departments/divisions involved in the entitlement and permitting processes, City management, and appointed/elected officials if desired. These interviews will focus on exploring issues and attitudes in the following areas:
• Goals and objectives regarding the delivery of services in each operational functional area.
• Adequacy of service levels, and perceived gaps in existing levels of service.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 15
• Organizational changes which have been made in the past several years and perceptions of the impacts of these changes.
• Any lingering impacts of Covid-19 on the development review operations. • Adequacy of software and technology and the extent to which staff and managers utilize these systems and the data output to make meaningful managerial, operational, scheduling and staff allocation decisions. • Outsourcing philosophy of the City; the services that are currently outsourced and additional options.
• Identification of relevant workload for staff involved in the review process and current challenges.

Next, we will develop a detailed description of the development review services provided by the City. Our focus will be on how services are delivered, staffed, and managed. The development of this detailed description will be based on interviews as well as on the collection of operating information and data from Task 1, including the following:
• The current organization of the development functions including:
- The structure and functions of each division and unit. - The staffing levels of each division.
- The basic job responsibilities staff.
• Documentation of all key operations, including:
- Service scope and content.
- How staff are scheduled and deployed.
- Workload data.
- Basic service levels.
- The extent of contracted services by type, size, and cost. • Documentation of the software and technology currently used in the divisions, including:
- Current permitting, review, and inspection software systems. - Geographical information systems.
- Information Technology roles and responsibilities.
- Use of hand-held/mobile devices for reporting work in the field. - Understand pending technology changes, if any.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 16
• Documentation of management systems available to support departmental operations, including:
- Organizational business functions and procedures; and - Performance monitoring systems.
• Document current performance targets related to major services areas within the development review process such as turnaround times for permitting processes, response times for complaints, percentage of inspections completed within 24 hours of request, etc.
• Document the current coordination mechanism and procedures in place to coordinate inter-departmental delivery of services.

After the initial data collection activities have been completed, the project team will prepare a current state assessment that summarizes our present understanding of the current organization, staffing, and operations related to the entitlement, permitting, and inspections services provided by the City. This current state profile will then be presented to the City’s project team for their and staff’s review. Once completed and reviewed, the current state profile will provide the basis for analysis conducted and completed in subsequent study tasks.

Task Deliverable – A current state profile summarizing staffing levels, roles, technology levels, and workload for each development review functional area.

Task 3 Diagram Primary Entitlement, Permitting, and Inspection Processes.

During this task, the focus will be the development of detailed process diagrams for the primary entitlement, permitting, and inspection business processes. We will develop current state workflows that show the existing processes with information detailing which departments/divisions and staff are involved in each process, whether each step is manual or automated, the handoffs between individuals and departments/divisions, the data required from each step, and the timeframe for completion. The process mapping will clearly display all applicable touch points between the applicant and city staff and how technology is integrated into the process.

As a result of this task, the City will be provided with detailed process flow diagrams for their primary development processes. These diagrams will provide both staff and applicants with the ability to clearly understand current development related processes.

Diagrams will be utilized to identify potential chokepoints in the process and future recommendations to create a more efficient process for staff and the customer.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 17
Task Deliverable – Detailed process flow diagrams for key entitlement, permitting, and inspection business processes.

Task 4 Assess Stakeholder Satisfaction with Entitlement, Permitting, and Inspection Services.

To ensure that the project team has a good understanding of the customer’s perspective of the development services provided by the City, we will utilize two techniques to obtain input:
• Conduct an online stakeholder survey of recent applicants to obtain the widest possible input on development review and permitting processes. This survey will be distributed electronically to prior customers of the City over the last 2 – 3 years and include questions regarding the efficiency, effectiveness, and clarity of current development review processes and request input on the current strengths and improvement opportunities for existing processes and procedures. • Conduct three focus group meetings with prior customers to elicit more detailed and specific information regarding the City’s processes. Each focus group would consist of individuals who have recently conducted business with the City as well as representatives from professional trade groups.

These efforts will be designed to understand the customer’s perceptions of the City’s processes, services, and associated challenges, and strengths of the current service environment and to identify those changes the customers approaches timeliness of service provision.

Task Deliverable – Summary of customer feedback from the online survey and focus group meetings identifying key trends and issues related to the development review process.

Task 5 Compare Entitlement and Development Review Operations to Industry Best Practices.

The purpose of this task is to evaluate the services provided by the City related to entitlement, application review, permitting, and inspection processes, organization, staffing, and operational activities in the context of best management practices in the profession. Each functional area would be assessed against a unique set of management practices. We will evaluate the programs and practices of the various departments involved in providing services in areas such as staffing, management and strategic planning, processes utilized, employee training, communication, timelines, technology, educational materials, website, etc.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 18
The best practice assessment will provide an analysis that includes the identification of areas where the City currently meets or exceeds the best practice and, more importantly, those areas where current gaps and shortcomings exist and therefore present opportunities for improvement of existing operations. The best practice assessment will clearly identify overall strengths and weaknesses of the organization and will include preliminary analysis of applicable workload and process data.

Task Deliverable – An evaluation of City’s entitlement and development review practices compared to best practices and a summary of strengths and weaknesses identified from this assessment.

Task 6 Evaluate Entitlement and Development Review Operational Practices, Policies, Processes, Technology, Service Levels, Staffing, and Organizational Structure.

This task involves an evaluation of processes, workload, staff utilization, work practices, technology use, service levels, staffing, and organizational structure of the entitlement and development review functions. We will address these issues by employing these approaches:
• Analyze the various development related work processes. The project team will evaluate current processes, laws, and regulations to identify issues that are driving any inefficiencies in staffing, processes, or other issues that impact the efficiency of the various entitlement, plan review, permitting, and inspection processes. This task may result in alternative process approaches that will streamline current review, permitting and inspection processes and be built into future recommendations. For major process modifications, the project team will develop “to be” workflow diagrams.
• Evaluate the adequacy of major work practices utilized by each function. This analysis will include the review of 2 – 3 years of workload for each development review functional area. Additional analysis will focus on the identification of opportunities to streamline internal processes and assignments as well as work practices to increase productivity and/or enhance their effectiveness. Also, we will identify the degree to which key tasks are not being accomplished due to lack of staff and assess the extent to which tasks could be absorbed through streamlining of work process. Additional analysis would focus on defining specific roles of departments/staff in the processes.
• Analyze response and review timeliness. The focus of this task is for the project team to conduct an in depth analysis of response and review timeliness. The Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 19
project team will evaluate the previous years’ workloads to understand processing timelines by permit type. Analysis will include the timeliness of processing applications (by review entity/function), conducting initial and subsequent application reviews, issuing permits (or approval), scheduling and completion of inspections, and finalizing certificate of occupancies. Also, we will identify where timelines are not in compliance with established performance metrics, adopted local and state ordinances, regulations, or statutes, and/or industry best practices.

Recommendations may include identification of new performance metrics to align with the City’s service level expectations and resource availability. • Evaluate customer service including internal and external customers. The project team will analyze the level of service provided to both internal and external customers. The project team will address inter-departmental coordination related to the development process and the approaches used for public outreach and education. The analysis will also include an assessment on how to improve coordination and communication between review entities, review of information provided on the City’s website, ease of application submittal/inspection requests, and the potential impact of alternative operational approaches for customers. • Evaluate current technology systems. This task will focus on understanding and assessing current technology systems utilized by the City. The project team will evaluate the current permitting software suite, degree to which GIS/AI is implemented and utilized, how mobile devices are used in the field (e.g., tablets for inspectors), and the degree to which current systems result in efficient information-sharing and elimination of duplicative input. We will also evaluate how proposed changes to the use of technology may impact efficiencies and operations. Identify current issues related to accessibility and training related to the use of technology.
• Analyze training programs. We will review the Department’s and City’s approaches to training and equipping staff to perform their duties. This will include an evaluation of onboarding and in-service training efforts for all employee classifications and development review teams. A component of this subtask will be a review of cross-training and staff’s opportunity for professional growth and development.
• Evaluate the skill mix of current staff and determine staffing resource needs. Our project team will evaluate the adequacy of staffing levels to conduct historical workload needs. In this analysis, we will evaluate whether the staff possess the required skills to perform assigned tasks and the total number of in-house and/or contracted staff to complete the current workload within the adopted timelines.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 20
Staffing level analysis will be based on different service level parameters desired by the City. Staffing needs will be provided by position classification and include internal and contracted professional, technical, and administrative positions. • Assess how the development review functions are organized. The project team will evaluate the overall plan of organization for the development review functions included in this study. We will utilize a number of principles in the evaluation of organizational structure including:
- Does the approach to organizing development foster accountability? - Are supervisory spans of control too broad or too limited? - Does the structure provide adequate communication and coordination? - Are staff empowered to provide better service to the community? - Are development review roles and responsibilities located within the appropriate teams and departments?
- How is succession planning incorporated into the organizational structure and alignment of duties.

The result of this analysis will be a proposed organizational structure for the provision of services and specific staffing levels to meet service demands.

At the conclusion of this task, we will have evaluated all aspects of the entitlement, permitting, and inspection processes and operations including operational practices, processes, service levels, technology, work activities, staffing, and organizational structure to identify improvement opportunities.

As part of the analysis, findings, and recommendations completed as part of this task, the project team will evaluate the fiscal impact to City operations. Fiscal analysis will include both the cost saving/incurrence associated with the recommendation implementation.

Task Deliverable - A summary of the identified improvement opportunities and proposed adjustments in processes, work practices, service levels, technology, customer service, operations, staffing levels, and staffing levels.

Task 7 Develop Draft and Final Reports and Plan for Implementation.

Once the work tasks noted above have been completed, our analysis, findings, and implementation plan will be compiled into a draft and final report. The draft report will contain the following elements:
• An executive summary for the study.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 21
• Final analysis of the stakeholder survey and focus group meeting feedback. • Final best practices assessment analysis.
• Current and recommended process diagrams.
• Analysis of historic workload trends, performance metrics, and impediments to the current process.
• Recommendations to improve the current approach to development review, and identify improvement opportunity relating to philosophies and commitments, staffing required given these commitments, managerial and operational practices for improved service delivery.
• Evaluation of technology and recommendations to improve efficiencies.

For this study to be successful, it is important to develop a realistic implementation plan that is prioritized and includes actionable items with allocation of responsibility and accountability as well as adoption time frames. This is achievable by creating buy-in from employees who will be directly impacted and tasked with implementation assistance. The draft report will be distributed to the City’s project steering committee for their review.

After incorporation of feedback, comments, and edits, the project team will begin developing the implementation plan.

We propose an interactive and collaborative approach to developing prioritized recommendations and implementation:
• Allowing staff to review the analysis, findings, and recommendations so that they have the opportunity to understand the challenges and the needs of the organization.
• Conduct a workshop that includes all staff or at a minimum a broad representative group will be brought together to discuss the findings, recommendations and identified shortfalls to meet the current and future need.

We would work with staff to develop an internal staff priority list for the most critical changes. After compiling staff’s prioritized recommendation list, the project team will work with the City’s project steering committee to: (1) prioritize the recommendations, (2) develop timelines for implementation by assigning either a short-, mid-, or long-term timeframe, (3) identify the responsible party for implementation (elected officials, city management, department management) to assist in the development of the implementation plan, and (4) identify the fiscal impact associated with implementation.

Once staff and the internal project steering committee has reviewed the draft project report and implementation plan, we will make revisions, as needed, and finalize the report.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 22
We will be available to make a presentation of our findings, recommendations and implementation plans to City management and/or City Council.

Task Deliverable – Compile the draft report that includes analysis and recommendations. Conduct a workshop with all development review staff to discuss the analysis, findings, and recommendations and to prioritize implementation.

Develop an implementation plan that includes timeline and responsible party.

Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 23
4 Organization and Staffing
The organization of our proposed project team is outlined below.

All proposed project team members are employees of the Matrix Consulting Group. We do not propose the use of subconsultants on this engagement. Roles and responsibilities of each team member is outlined in their resumes in Section 2 of this proposal.

All team members will be involved in all aspects of the project, with the project manager and senior analysts heavily involved in all tasks.

Alan Pennington
Project Executive
Aaron Baggarly, AICP
Project Manager /
Lead Analyst
Jocelyn Mathiasen
Senior Analyst
Allyson Brekke, AICP
Senior Analyst
David Branch
Analyst
Joe McDonald
Analyst
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 24
5 Fee and Schedule
This section will provide an overview of our proposed project schedule and fee. 1 Fee
We proposed to conduct this development review and entitlement processes assessment for a not-to-exceed price of $78,500. Based on our significant experience with these types of studies, we are confident are proposed fee is adequate for the scope of work.

Throughout our 21 years as a firm, we have never asked for additional fees for the original scope of work. If the City desires a contingency budget, we propose a 10% contingency to address possible scope changes.

The following table summarizes our hours allocation by task.

Task Total Hours Total Fee

1. Project Kickoff 12 $2,600

2. Current State Profile 82 $15,180

3. Process Diagramming 56 $9,840

4. Stakeholder Survey/Focus Groups 38 $6,940

5. Best Practices Assessment 40 $7,410

6. Operational & Org Analysis 76 $15,280

7. Draft & Final Report 86 $16,420
Total 390 $73,670
Travel Expenses $4,830
Total Project Cost $78,500
The following table summarizes our hourly rates by employee classification.

Classification Hourly Rate
Senior Vice President $310
Vice President $240
Manager $175
Senior Consultant $160
Consultant $130
Development Review and Entitlement Processes Consulting Services Proposal Hawthorne, CA Matrix Consulting Group 25
2 Project Schedule
We propose to conduct this engagement over a four-month period. This schedule is based on the City providing data and interim deliverable feedback within two weeks of receipt. We are open to alternative scheduling to best meet the City’s needs.

The following graphic presents or proposed project schedule.

Task June July Aug Sep

1. Project Kickoff

2. Current State Profile

3. Process Diagramming

4. Stakeholder Survey/Focus Groups

5. Best Practices Assessment

6. Operational & Org Analysis

7. Draft & Final Report

AGENDA ITEM NO. 15

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #5 in the amount of $151,789.96 due to Klassic Engineering & Construction, Inc of Orange, CA for Hawthorne Housing Rehabilitation of City Owned Properties 2023 (Project #23-09)
RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #5 to Klassic Engineering & Construction Inc of Orange, CA.

DISCUSSION:

This project includes providing all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Specifications to successfully and safely complete the interior renovations to all units at six (6) City of Hawthorne owned buildings located at 11605 Gale Ave, 12720 - 12726 Grevillea Ave, 11529 Gale Ave, 11537 Gale Ave and 12529 Truro Ave, Hawthorne, CA 90250. The work to be done includes but is not limited to: removal of all carpet and installing vinyl flooring, removal and replacement of all water heaters, wall heaters, heating vents, new windows/window screens, interior and entry doors, garage doors upgrade, restroom remodels, electrical, mechanical and plumbing upgrades, painting, patch work, etc.

As of May 31st, 2024, Klassic engineering & Construction (KEC) has completed ~49% of the projects scope of work. KEC has continued remodeling 8 units: 2 units at 11529 Gale Ave, 2 Units at 11537 Gale Ave, 4 units at 11605 Gale Ave and 2 unit at 12720-12726 Grevillea Ave.

Remodeling consist of but not limited to: removing/replacing carpet to vinyl flooring, remove/replace kitchen cabinet, sink, range and stove, installing new light fixtures through the units, patch and stucco walls, removing/replacing windows and all doors. Work also consist of removing/replacing bath tub, toilet, faucet, flooring and new tile for bathtub.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Implementing this rehabilitation project on city-owned properties contributes to our economic strategic plan in several ways. For example, by stimulating local economy. Housing rehabilitation projects require hiring contractors, suppliers, and laborers, which injects money into the local economy and creating job opportunities. This project will also increase property value. By having well-maintained properties with functional, aesthetically pleasing, and modern amenities, the properties tend to have higher market value. By investing in these housing rehabilitations, the city can improve the condition of its properties and attract more potential tenants. City owned properties with well-maintained units and structures contribute to the overall livability and attractiveness of the community. This can help attract businesses, residents, and investors, boosting economic growth and revitalizing neighborhoods. A visually appealing and structurally sound housing can create a positive impression of the city's commitment to infrastructure maintenance and development.

In addition, by addressing housing unit’s issues promptly, the City can avoid more extensive structure repairs, which can be significantly costlier. This proactive approach to maintenance helps save public funds and ensures efficient use of resources. By investing in housing rehabilitation on city owned properties, we contribute to our economic strategic plan by fostering economic activity, increasing property values, saving costs, and attracting investment.

FISCAL IMPACT:

None. Funds for this progress payment in the amount of $151,789.96 will be funded through the allocated and approved Home Funds, CPF, and ARPA
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #5

2. Klassic Engineering & Construction (KEC) Invoice

Honorable Mayor and City Council Council Date
City of Hawthorne 6/11/2024
Hawthorne, CA 90250
RE: PROGRESS PAYMENT NO. 5 FOR HAWTHORNE HOUSING REHABILITATION OF CITY OWNED PROPERTIES 2023 (#23-09) The following is a detailed breakdown of Progress Payment No.5 due to Klassic Engineering & Construction Inc, 250 S. Tustin St., Orange, CA, 92866 for work done on the subject project through May, 2024.

Contract Unit Contract Qty or % Qty or % Amount Total Qty Total Amount Quantity Price Amount Previous This estimate This Estimate or % to Date to Date 1 Exterior Staircase Railing Paint and Install new 2”
wide safety walk step tape contrast to existing step
color on all steps on outside staircases.

LS 1 $3,500.00 $ 3,500.00 0.00 0.00 $0.00 0.00 $ -
2 Replace All Entry Door Assembly EA 28 $350.00 $ 9,800.00 0.00 0.00 $0.00 0.00 $ - 3 Replace All Water Heater Enclosure Doors EA 8 $100.00 $ 800.00 0.00 0.00 $0.00 0.00 $ - 4 Replace All Individual Mailboxes EA 8 $50.00 $ 400.00 0.00 0.00 $0.00 0.00 $ - 5 Pest Control LS 1 $1,000.00 $ 1,000.00 0.00 0.00 $0.00 0.00 $ - 6 Clean Building Drain and Waste Piping LS 1 $1,500.00 $ 1,500.00 0.27 0.00 $0.00 0.27 $ 400.00 7 Smoke Detectors and Monoxide Detectors EA 13 $100.00 $ 1,300.00 0.15 0.00 $0.00 0.15 $ 200.00 8 Disconnect Existing Old Wall Gas/Floor Heater EA 7 $750.00 $ 5,250.00 0.14 0.00 $0.00 0.14 $ 750.00 9 Install Wall Heater – Dual Wall 50,000 BTU, Update
Water Heater Connections EA 4 $3,000.00 $ 12,000.00 0.46 0.00 $0.00 0.46 $ 5,500.00 10 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.10 0.00 $0.00 0.10 $ 14,000.00 11 Replace Doorbell EA 4 $100.00 $ 400.00 0.00 0.00 $0.00 0.00 $ - 12 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $16,000.00 $ 16,000.00 0.31 0.00 $0.00 0.31 $ 5,000.00 13 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 17 $650.00 $ 11,050.00 0.00 0.36 $4,000.00 0.36 $ 4,000.00 14 Install New Water Heater EA 6 $1,000.00 $ 6,000.00 0.00 0.33 $2,000.00 0.33 $ 2,000.00 15 Kitchen – Drywall, Painting, Patch Work, Removal of
Kitchen Cabinets, Countertops, Backsplash, Faucet,
Sink, Garbage Disposal, Flooring, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 4 $15,000.00 $ 60,000.00 0.00 0.13 $7,500.00 0.13 $ 7,500.00 16 Bathroom – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.

EA 4 $7,500.00 $ 30,000.00 0.00 0.10 $3,000.00 0.10 $ 3,000.00 17 Remove/Dispose all existing interior passage doors
and Install New Passage Doors EA 10 $250.00 $ 2,500.00 0.20 0.00 $0.00 0.20 $ 500.00 18 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.18 0.00 $0.00 0.18 $ 7,000.00 Description Unit
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page1 19 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.25 0.00 $0.00 0.25 $ 60,000.00 20 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 35 $750.00 $ 26,250.00 0.00 0.32 $8,500.00 0.32 $ 8,500.00 21 No Work Necessary for this Unit NA 0 $0.00 $ - 0.00 0.00 $0.00 0.00 $ - 22 Pest Control LS 1 $2,000.00 $ 2,000.00 0.25 0.00 $0.00 0.25 $ 500.00 23 Clean Building Drain and Waste Piping LS 1 $3,000.00 $ 3,000.00 0.20 0.00 $0.00 0.20 $ 600.00 24 Smoke Detectors and Monoxide Detectors EA 13 $100.00 $ 1,300.00 0.38 0.00 $0.00 0.38 $ 500.00 25 Disconnect Existing Old Wall Gas/Floor Heater EA 7 $750.00 $ 5,250.00 0.14 0.00 $0.00 0.14 $ 750.00 26 Install Wall Heater – Dual Wall 50,000 BTU, Update
Water Heater Connections EA 4 $3,000.00 $ 12,000.00 0.06 0.00 $0.00 0.06 $ 750.00 27 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.02 0.00 $0.00 0.02 $ 3,000.00 28 Replace Doorbell EA 4 $100.00 $ 400.00 0.25 0.00 $0.00 0.25 $ 100.00 29 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $20,000.00 $ 20,000.00 0.25 0.00 $0.00 0.25 $ 5,000.00 30 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 17 $650.00 $ 11,050.00 0.14 0.00 $0.00 0.14 $ 1,500.00 31 Install New Water Heater EA 4 $1,000.00 $ 4,000.00 0.25 0.00 $0.00 0.25 $ 1,000.00 32 Kitchen – Drywall, Painting, Patch Work, Removal of
Kitchen Cabinets, Countertops, Backsplash, Faucet,
Sink, Garbage Disposal, Flooring, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 4 $15,000.00 $ 60,000.00 0.25 0.00 $0.00 0.25 $ 15,000.00 33 Bathroom – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.

EA 4 $7,500.00 $ 30,000.00 0.25 0.00 $0.00 0.25 $ 7,500.00 34 Remove/Dispose all existing interior passage doors
and Install New Passage Doors EA 9 $250.00 $ 2,250.00 0.22 0.00 $0.00 0.22 $ 500.00 35 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.08 0.00 $0.00 0.08 $ 3,000.00 36 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.02 0.00 $0.00 0.02 $ 3,600.00 37 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 20 $750.00 $ 15,000.00 0.33 0.00 $0.00 0.33 $ 5,000.00 38 Repair Handrails EA 1 $1,500.00 $ 1,500.00 0.00 0.00 $0.00 0.00 $ - 39 Replace Doorbell EA 3 $100.00 $ 300.00 0.00 0.00 $0.00 0.00 $ - 40 Paint Exterior Plaster Surfaces for Detached Car
Garage SF 150 $15.00 $ 2,250.00 0.00 0.00 $0.00 0.00 $ - 41 Repair PCC Concrete Slab to Drain Away From
Structure by Gas Meters SF 100 $55.00 $ 5,500.00 0.00 0.00 $0.00 0.00 $ - 42 Repair Rear and Side PCC Steps LS 1 $1,500.00 $ 1,500.00 0.00 0.00 $0.00 0.00 $ - 43 Repair Wrought Iron Gate and Railing LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $0.00 0.00 $ - 44 Install New Entry Doors and Install New Security
Screen Door & Door Lock EA 5 $2,500.00 $ 12,500.00 0.00 0.00 $0.00 0.00 $ - K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page2 45 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 30 $250.00 $ 7,500.00 0.00 0.00 $0.00 0.00 $ - 46 Install New Exterior Security Light Fixtures, Replace Light Fixture with New Ceiling Fan, and Replace
Ceiling Light Fixtures
EA 22 $250.00 $ 5,500.00 0.00 0.00 $0.00 0.00 $ -
47 Pest Control LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $0.00 0.00 $ - 48 Replace Wood Garage Door with Steel Sectional
Garage Door. Replace Garage Door with Steel
Sectional Garage Door and Hardware into Dwelling
EA 4 $4,500.00 $ 18,000.00 0.00 0.00 $0.00 0.00 $ -
49 Front Detached Garage – Replace Side Entry Door
Assembly EA 1 $2,500.00 $ 2,500.00 0.00 0.00 $0.00 0.00 $ - 50 Install New Electrical Receptacles & Switches LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $0.00 0.00 $ - 51 Clean Building Drain and Waste Piping LS 1 $3,500.00 $ 3,500.00 0.00 0.00 $0.00 0.00 $ - 52 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.00 0.00 $0.00 0.00 $ - 53 Installation of Heating and Air-Conditioning System EA 3 $4,500.00 $ 13,500.00 0.00 0.00 $0.00 0.00 $ - 54 Basement Acoustic Suspended Ceiling Repairs LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $0.00 0.00 $ - 55 Apply New Interior Paint SF 20000 $2.00 $ 40,000.00 0.00 0.00 $0.00 0.00 $ - 56 Smoke Detectors and Monoxide Detectors EA 16 $100.00 $ 1,600.00 0.00 0.00 $0.00 0.00 $ - 57 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $8,500.00 $ 8,500.00 0.00 0.00 $0.00 0.00 $ -
58 All Bathrooms -- New Exhaust Fan, Remove/Replace
Drywall and Tile From Walls and Ceiling with New
Moisture Resistant Drywall and Will Match Existing
Walls. New Paint, New Shower/Tub, New Shower
Fixtures, New Vanity/Mirror/Medicine Cabinet, New
Countertops, New Sink, New Faucet, New
Accessories/Towel Bar, New Water Saving Toilet
Including New Pump/Seat/Wax Ring, New Energy
Star Light Fixtures and Remove/Replace Flooring.

EA 6 $7,500.00 $ 45,000.00 0.00 0.00 $0.00 0.00 $ -
59 Basement Bathroom – Remove and Dispose of
existing ceramic tile, backing, shower pan,
remove/replace any dry rotted studs, remove/dispose
existing bath/shower valve and fixtures, and shower
door/shower door enclosure.

EA 1 $7,500.00 $ 7,500.00 0.00 0.00 $0.00 0.00 $ -
60 1
st Floor Bathroom – replace tub door, install new
water closet, install new vanity, vanity top, faucet, and under sink plumbing
EA 1 $7,500.00 $ 7,500.00 0.00 0.00 $0.00 0.00 $ -
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page3 61 Kitchen – Drywall, Painting, Patch Work,
Removal/Install of Kitchen: Cabinets, Countertops,
Backsplash, Faucet, Sink, Garbage Disposal, Floor
Tile remain and properly protected, Dishwasher,
Under Sink Plumbing, Electrical System Wiring,
Exhaust Range Hood, New Gas Range, Install New
Recessed Light Fixtures, Appliances and Accessories
EA 3 $15,000.00 $ 45,000.00 0.00 0.00 $0.00 0.00 $ -
62 Basement Den – will remain and properly protected LS 1 $250.00 $ 250.00 0.00 0.00 $0.00 0.00 $ - 63 Carpet – remove and dispose of all existing carpet,
padding, and strips. Install new carpet. LS 1 $5,500.00 $ 5,500.00 0.00 0.00 $0.00 0.00 $ - 64 Install New Vinyl Plank Flooring SF 20000 $7.00 $ 140,000.00 0.00 0.00 $0.00 0.00 $ - 65 Replace Front Entry Door Assembly EA 6 $350.00 $ 2,100.00 0.00 0.00 $0.00 0.00 $ - 66 Master Bathroom -- Install New Bath/Shower Valve
& Fixtures, Remove Existing Caulking Sealant at All
Joints Inside the Tub/Shower and Prepare for New
Caulking. Paint to Match Existing Shower Tile Color.

Remove All Damaged, Cracked or Crumbling Grout
and Prepare/Apply New Grout.

EA 1 $7,500.00 $ 7,500.00 0.00 0.00 $0.00 0.00 $ -
67 2nd Bathroom – Remove/Replace Existing
Tub/Shower Enclosure including All Fixtures and
Hardware, Repair/Replace Any
Deteriorated/Damaged Wood Components, Replace
All Deteriorated/Damaged Drain Lines and Furnish
and Install a New “Moen – Chateau” (or approved
equal)
EA 3 $7,500.00 $ 22,500.00 0.00 0.00 $0.00 0.00 $ -
68 North Side Metal Carport – Remove All Peeling
Paint, Dirt, Dust, Etc., Prep and Paint All Metal
Components on Existing Carport.

SF 500 $25.00 $ 12,500.00 0.40 0.00 $0.00 0.40 $ 5,000.00 69 West Side Carport Re-Roofing - Membrane Roofing:

Remove and Dispose of All Existing Roof Covering
Layers on Residence and Carport. Remove and
Replace Any Damaged Sheathing, and Damaged
Roof and Carport Wood Members, Trim, and Fascia.

SF 500 $25.00 $ 12,500.00 0.00 0.00 $0.00 0.00 $ -
70 West Side Carport Exterior Wood Paint and Exterior
Plaster Surface SF 500 $12.00 $ 6,000.00 0.00 0.00 $0.00 0.00 $ - 71 Pest Control LS 1 $10,000.00 $ 10,000.00 0.40 0.00 $0.00 0.40 $ 4,000.00 72 Clean Building Drain and Waste Piping LS 1 $12,500.00 $ 12,500.00 0.48 0.00 $0.00 0.48 $ 6,000.00 73 Smoke Detectors and Monoxide Detectors EA 20 $100.00 $ 2,000.00 0.30 0.00 $0.00 0.30 $ 600.00 74 Replace Wall Heater – Dual Wall 50,000 BTU EA 10 $1,000.00 $ 10,000.00 0.50 0.00 $0.00 0.50 $ 5,000.00 75 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 1.00 0.00 $0.00 1.00 $ 140,000.00 76 Replace Doorbell EA 10 $100.00 $ 1,000.00 0.10 0.00 $0.00 0.10 $ 100.00 77 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches and Ground Fault Circuit
Interrupter
LS 1 $55,000.00 $ 55,000.00 0.91 0.00 $0.00 0.91 $ 50,000.00 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page4 78 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 40 $750.00 $ 30,000.00 0.4050 0.0833 $2,500.00 0.49 $ 14,650.15 79 Kitchen – Replace Fluorescent Light Bulbs and
Fixtures, If Necessary. Replace Cabinets, Countertops
and Backsplashes, Faucet, Sink, Garbage Disposal,
Under Sink Plumbing and All Appliances, New
Exhaust Range Hood, New Gas Range
EA 10 $15,000.00 $ 150,000.00 0.5333 0.0000 $0.00 0.53 $ 80,000.00 80 Bathroom – New Exhaust Fan, Remove and Replace
Drywall and Tile From Walls and Ceiling, New
Tub/Shower, New Shower Fixtures,, New
Vanity/Mirror/Medicine Cabinet, New Countertops,
New Faucet, New Toilet Including New Pump, Seat,
and Wax Ring, New Light Fixtures, New Paint and
New Flooring.

EA 12 $7,500.00 $ 90,000.00 0.5278 0.0000 $0.00 0.53 $ 47,500.00 81 Install New Passage Doors EA 24 $250.00 $ 6,000.00 0.63 0.00 $0.00 0.63 $ 3,800.00 82 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.87 0.00 $0.00 0.87 $ 34,600.00 83 Install New Vinyl Plank Flooring SF 20000 $7.00 $ 140,000.00 0.5000 0.0000 $0.00 0.50 $ 70,000.00 84 Remove and dispose of all of the existing carpet,
padding, and strips from areas of dwelling that
currently have carpet
LS 1 $7,500.00 $ 7,500.00 0.47 0.00 $0.00 0.47 $ 3,500.00 85 Window Coverings Replacement EA 24 $150.00 $ 3,600.00 0.6111 0.0000 $0.00 0.61 $ 2,200.00 86 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 24 $1,000.00 $ 24,000.00 0.7083 0.0000 $0.00 0.71 $ 17,000.00 87 Replace All Entry Door Assembly EA 20 $250.00 $ 5,000.00 0.40 0.00 $0.00 0.40 $ 2,000.00 88 Security Window Screens Compliance EA 24 $350.00 $ 8,400.00 0.00 0.00 $0.00 0.00 $ - 89 Laundry Room: Inspect Electrical System and Making
All Needed Replacement/Repairs, Remove/Replace
Existing Washers and Dryers
LS 1 $3,500.00 $ 3,500.00 0.00 0.00 $0.00 0.00 $ -
90 Pest Control LS 1 $12,000.00 $ 12,000.00 0.3500 0.0000 $0.00 0.35 $ 4,200.00 91 Clean Building Drain and Waste Piping LS 1 $12,000.00 $ 12,000.00 0.2500 0.0000 $0.00 0.25 $ 5,700.00 92 Smoke Detectors and Monoxide Detectors EA 44 $100.00 $ 4,400.00 0.4091 0.0000 $0.00 0.41 $ 1,800.00 93 Replace Wall Heater – Dual Wall 50,000 BTU EA 12 $3,000.00 $ 36,000.00 0.5000 0.0000 $0.00 0.50 $ 18,000.00 94 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.725 0.000 $0.00 0.73 $ 101,500.00 95 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $12,000.00 $ 12,000.00 0.53 0.00 $0.00 0.53 $ 6,400.00 96 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 32 $650.00 $ 20,800.00 0.50 0.00 $0.00 0.50 $ 10,300.00 97 Kitchen – Drywall, Painting, Patch Work, Removal of
Kitchen Cabinets, Countertops, Backsplash, Faucet,
Sink, Garbage Disposal, Under Sink Plumbing,
Electrical System Wiring, Exhaust Range Hood, New
Gas Range, Appliances and Accessories
EA 12 $15,000.00 $ 180,000.00 0.4722 0.0000 $0.00 0.47 $ 85,000.00 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page5 98 Bathroom/Half Bath – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.

EA 24 $7,500.00 $ 180,000.00 0.4306 0.0000 $0.00 0.43 $ 77,500.00 99 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.625 0.175 $7,000.00 0.80 $ 32,000.00 100 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.42 0.10 $25,000.00 0.52 $ 125,000.00 101 Window Coverings Replacement EA 30 $250.00 $ 7,500.00 0.4667 0.0000 $0.00 0.47 $ 3,500.00 102 Install New Passage Doors EA 44 $250.00 $ 11,000.00 0.3636 0.0000 $0.00 0.36 $ 4,000.00 103 Repair Trash Enclosure Metal Doors LS 1 $2,500.00 $ 2,500.00 0.20 0.00 $0.00 0.20 $ 500.00 104 Water Heater Room Drywall Repairs EA 1 $1,000.00 $ 1,000.00 0.00 0.00 $0.00 0.00 $ - 105 Install New Windows and Replace All Entry Door
Assembly EA 40 $1,000.00 $ 40,000.00 0.475 0.000 $0.00 0.48 $ 19,000.00 106 Replace All Entry Door Assembly EA 48 $550.00 $ 26,400.00 0.3239 0.0000 $0.00 0.32 $ 8,550.00 107 Repair/Replace Vinyl Fence LS 1 $1,500.00 $ 1,500.00 0.00 0.00 $0.00 0.00 $ - 108 Laundry Room Electrical repairs and Laundry Room
Washer and Dryer LS 1 $5,500.00 $ 5,500.00 0.00 0.00 $0.00 0.00 $ - 109 Pest Control LS 1 $4,000.00 $ 4,000.00 0.25 0.00 $0.00 0.25 $ 1,000.00 110 Clean Building Drain and Waste Piping LS 1 $2,000.00 $ 2,000.00 0.50 0.00 $0.00 0.50 $ 1,000.00 111 Smoke Detectors and Monoxide Detectors EA 21 $100.00 $ 2,100.00 0.3333 0.0000 $0.00 0.33 $ 700.00 112 Replace Radiant Ceiling Heaters EA 5 $2,500.00 $ 12,500.00 0.44 0.00 $0.00 0.44 $ 5,500.00 113 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.41 0.00 $0.00 0.41 $ 57,000.00 114 Replace Doorbell EA 5 $100.00 $ 500.00 0.00 0.00 $0.00 0.00 $ - 115
Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $8,000.00 $ 8,000.00 0.63 0.00 $0.00 0.63 $ 5,000.00 116 Electric Water Heater Replacement EA 2 $1,000.00 $ 2,000.00 1.0 0.00 $0.00 1.00 $ 2,000.00 117
Kitchen – Drywall, Painting, Patch Work, Flooring,
Removal/Replace Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, New Electrical Range,
Appliances and Accessories
EA 5 $15,000.00 $ 75,000.00 0.467 0.00 $0.00 0.47 $ 35,000.00 118
Bathroom/Half Bath – Drywall, Tile, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.

EA 5 $7,500.00 $ 37,500.00 0.92 0.00 $0.00 0.92 $ 34,500.00 119 Install New Passage Doors EA 16 $250.00 $ 4,000.00 0.750 0.000 $0.00 0.75 $ 3,000.00 120 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.50 0.00 $0.00 0.50 $ 20,000.00 121 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.60 0.00 $0.00 0.60 $ 145,000.00 122 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 40 $1,250.00 $ 50,000.00 0.32 0.32 $16,000.00 0.64 $ 32,000.00 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page6 123
Laundry Room – Electrical System Inspection,
Electrical System repair/replace, Drywall, Patchwork,
Electric Water Heater Replacement and Washer and
Dryer Replacement.

LS 1 $4,500.00 $ 4,500.00 0.00 0.00 $0.00 0.00 $ -
124 Repair/Replace Vinyl Fence LS 1 $1,500.00 $ 1,500.00 0.00 0.00 $0.00 0.00 $ - 125 Install Exterior Lighting with Timer System at All
Properties LS 1 $3,000.00 $ 3,000.00 0.17 0.00 $0.00 0.17 $ 500.00 126 Remove and Dispose of All Existing Equipment and
Material LS 1 $4,000.00 $ 4,000.00 0.00 0.00 $0.00 0.00 $ - 127
3-Year Maintencance Program Covering All
Properties Exterior and Interior Repairs As Well As
Any Emergency Repairs
LS 1 $24,000.00 $ 24,000.00 0.08 0.00 $0.00 0.08 $ 2,000.00 128
COR #1: Removal ceiling at two (2) bedrooms and
living room. Two (2) Foot of wall at four sides of
rooms at 11537 Unit C.

LS 1 $17,815.08 $ 17,815.08 1.00 0.00 $0.00 1.00 $ 17,815.08 129
COR#2: PER UNIT AND INCLUDES REMOVAL

OF GYP BOARD AND INSTALL LIGHT

FIOXTURE AT THE LIVING ROOM AND

BEDROOM
LS 1 $17,272.45 $ 17,272.45 1.00 0.00 $0.00 1.00 $ 17,272.45 130
COR#3: REMOVAL OF THE EXISITING CARPET

AT THE INTERIOR STARCASES AND

INSTALLATION OF VINYL PLANK FLOORING

AND NOSING AT THE STAIRS
LS 1 $49,191.80 $ 49,191.80 1.00 0.00 $0.00 1.00 $ 49,191.80 131
COR#4: WATER PRROFING ABOVE THE
WINDOWS AT 11605 GALE (UNITS 6 & 10) AND
11529 UNITS (6 AND 12
LS 1 $19,088.19 $ 19,088.19 1.00 0.00 $0.00 1.00 $ 19,088.19 132
COR#5: BASEBOARD PLACED AT 11605 GALE
(UNITS 6 & 10), 11529 GALE (UNITS 6 & 12)
AND 11537 GALE (UNIT C)
LS 1 $16,055.04 $ 16,055.04 1.00 0.00 $0.00 1.00 $ 16,055.04 133
COR#6: REMOVAL OF EXISTING STIPPLE
("POPCORN") CEILING FINSIH. REPLACING

DEMOLISHED CEILING FINISH WITH TOPPING

COMPOUND AND TEXTURE FOR THE NEW
FINISH OF THE CEILING AT UNITS 6&10 AT
11605 GALE AND UNITS 6&12 AT 11529 GALE
LS 1 $14,921.74 $ 14,921.74 1.00 0.00 $0.00 1.00 $ 14,921.74 134 COR#7: CABINETS SIZE AND COUNTER TOPS
(5 UNITS) LS 1 $29,214.23 $ 29,214.23 1.00 0.00 $0.00 1.00 $ 29,214.23 135 COR#8: WINDOW SIZE CHANGE OF
DIMENSIONS LS 1 $24,510.91 $ 24,510.91 1.00 0.00 $0.00 1.00 $ 24,510.91 136 COR#9: SUBFLOORING REPLACEMENT AT
ALL 5 UUNITS LS 1 $5,729.71 $ 5,729.71 1.00 0.00 $0.00 1.00 $ 5,729.71 137 COR#10: GUTTER INSTALLED AT 11605 GALE
AVE 2ND FLOOR LS 1 $4,190.25 $ 4,190.25 1.00 0.00 $0.00 1.00 $ 4,190.25 138 COR#11: CUSTOM LARGE WINDOWS AT 11537
GALE LS 1 $11,561.86 $ 11,561.86 1.00 0.00 $0.00 1.00 $ 11,561.86 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page7 139
COR#12: RENOVATE EXISITNG DOOR FRAME

OPENING BY RESHAPING, WATERPROOFING

AND ADDING MOULDING PIECE TO FILL IN
THE VOID. RESTUCCO AND PAINT.

LS 1 $4,403.15 $ 4,403.15 1.00 0.00 $0.00 1.00 $ 4,403.15 140 COR#13: Electrical heaters installed at 11537 Unit C LS 1 $6,178.00 $ 6,178.00 1.00 0.00 $0.00 1.00 $ 6,178.00 141
COR#15: Apartments 11605, 11537, 11529 had 8
(eight) locations to remove the existing closets and
their respective tracks Replaced with new closet
doors.

LS 1 $11,216.88 $ 11,216.88 1.00 0.00 $0.00 1.00 $ 11,216.88 142
COR#16: 11529 Gale Ave unit 6 & 12 interior light
above the entrance door to the apartment, light at the
bottom of the stairs, top of stairs, and the hallway
leading to the bedrooms from the top of the
stairs.11537 Gale Ave Unit C at kitchen area (6
lights), hallway at 2nd floor, exterior of 1/2 bathroom at 1st floor. 11605 Gale unit 6 & 10, light at the
corridor. For all listed light fixtures it was required to patch and repair at the opening to ceiling.

LS 1 $9,682.45 $ 9,682.45 1.00 0.00 $0.00 1.00 $ 9,682.45 143
COR#17: removal and disposal the ceiling at
bathrooms unit C bldg 11537 and installation of
gypboard and mud, texture apply.

LS 1 $2,916.45 $ 2,916.45 1.00 0.00 $0.00 1.00 $ 2,916.45 144
COR#18: includes removal and disposal of the ceiling
at the parking garage at unit 12 as well as relocating
the Gas pipe and electrical conduit to install the stove range of bldg 11529 Gale Ave.

LS 1 $688.66 $ 688.66 1.00 0.00 $0.00 1.00 $ 688.66
145
COR#19: Unit C at bldg 11537 Gale Ave - works
include the removal of the existing handrail and
reinstalling it at lower part of steps, removal and
disposal of the existing backing for the exisitng
handrail, installation of new backing for the railing
LS 1 $1,414.37 $ 1,414.37 1.00 0.00 $0.00 1.00 $ 1,414.37 146 COR#20: Temporary fix with patching and paintingof
2nd floor deck at 11605 Gale Ave LS 1 $1,370.07 $ 1,370.07 1.00 0.00 $0.00 1.00 $ 1,370.07 147
COR#21: Support required and nailers to the new
flooring to adhered to the subflooring (tied with
COR#09)
LS 1 $1,847.71 $ 1,847.71 1.00 0.00 $0.00 1.00 $ 1,847.71 148
COR#22: (1 unit only) Removal of existing
thermostat on unit #6 at 11605 Gale Ave and moved
to 6 ft away from wall heater.

LS 1 $2,191.54 $ 2,191.54 1.00 0.00 $0.00 1.00 $ 2,191.54 149
COR#23: Installation of flashing on the bottom of
exterior doors on 27 units at 11605, 11537 and 11529
Gale Ave
LS 1 $27,549.03 $ 27,549.03 0.00 0.00 $0.00 0.00 $ -
150 COR#24: 3 additional water heaters for 11537 Gale
Ave LS 1 $7,608.08 $ 7,608.08 1.00 0.00 $0.00 1.00 $ 7,608.08 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page8 151
COR#25: (4 unit price) Installation of new
thermostats at units with older thermostats. 4 units at 11605, 11537, and 11529 Gale Ave
LS 1 $3,022.89 $ 3,022.89 1.00 0.00 $0.00 1.00 $ 3,022.89 152
COR#26: Lifting up the 2 exisitng staircasses at the
2nd floor (floor above subterranean parking lot) of the 11529 Gale Ave. property and water proofing with
temporary rapid set and providing new blocking and
backing for reinforcement of staircases
LS 1 $13,665.06 $ 13,665.06 1.00 0.00 $0.00 1.00 $ 13,665.06 153
COR#27: 11537 Gale Ave - all windows that require
waterproofing and the installation of foam, paint, and
plaster at all required windows
LS 1 $10,531.06 $ 10,531.06 1.00 0.00 $0.00 1.00 $ 10,531.06 154
COR#28: 11529 Gale Ave - all windows that require
waterproofing at 10 units and the installation of foam, paint and plaster at all required windows for 12 units
LS 1 $49,259.11 $ 49,259.11 1.00 0.00 $0.00 1.00 $ 49,259.11 155
COR#29: 11605 Gale Ave - all windows that require
waterproofing and the installation of foam, paint, and
plaster at all required windows
LS 1 $5,176.40 $ 5,176.40 1.00 0.00 $0.00 1.00 $ 5,176.40 156
COR#30: 2 units at 11529 Gale Ave, 1 unit at 11537
Gale Ave, 2 units at 11605 Gale Ave. Back splash in
bathrooms at request of LDM inspector
LS 1 $4,861.54 $ 4,861.54 1.00 0.00 $0.00 1.00 $ 4,861.54 157 COR#31: Changing of basebaords at unit 7 at 11605
Gale Ave and Unit C at 12720 Grevillea Ave LS 1 $5,897.48 $ 5,897.48 1.00 0.00 $0.00 1.00 $ 5,897.48 158
COR#32: Removal of the exisiting Gyp Board and
installation of Light Fixtures at the Living Rooms and
Bedrooms. Completed at 2 units, price is per unit and
then multiplied by units towards the bottom of the
COR. Unit 7 at 11605 Gale Ave and Unit C at 12720
Grevillea
LS 1 $6,908.98 $ 6,908.98 1.00 0.00 $0.00 1.00 $ 6,908.98 159
COR#33: Pop corn removal and skim coad the ceiling
with knock down texture. Unit 7 at 11605 Gale Ave
and Unit C at 12720 Grevillea Ave
LS 1 $4,731.91 $ 4,731.91 1.00 0.00 $0.00 1.00 $ 4,731.91 160
COR#34: Delta between Cost and Credit for different
Cabinet sizes (cost) and less cabinets (credit) at unit 7 at 11605 Gale Ave and unit C at 12720 Grevillea Ave
LS 1 $13,600.44 $ 13,600.44 1.00 0.00 $0.00 1.00 $ 13,600.44 161
COR#35: unit 7 at 11605 Gale Ave and unit C at
12720 Grevillea - exisiting door and frames that were
removed per project agreement also removed the
exisiting stucco that was placed on the exisiting door
frame. Renovated the exisitng opening to make the
opening square, add additional waterproofing Sealat
and a moulding piece to fill in the void left by the
existing door frame and stucco. Paint the moulding to
match the frame and bldg color
LS 1 $1,361.64 $ 1,361.64 1.00 0.00 $0.00 1.00 $ 1,361.64 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page9 162
COR#36: (2 unit only) removal of existing thermostat
at unit 7 at 11605 Gale Ave and unit C at 12720
Grevillea Ave and moved to 6 feet away from wall
heater
LS 1 $2,239.27 $ 2,239.27 1.00 0.00 $0.00 1.00 $ 2,239.27 163 COR#37: (unit price only) installation of new
thermostats at units with older thermostats LS 1 $1,511.45 $ 1,511.45 1.00 0.00 $0.00 1.00 $ 1,511.45 164
COR #38-Change Order per RFI #21, this work is for
providing 2 new breakers for 1 unit at the Grivillea
Apartment site location. Theere is also the Electrical
Subcontractors work which is attached to this change
order and has been calculated into the grand total of
this Change Order.

LS 1 $14,732.26 $ 14,732.26 1.00 0.00 $0.00 1.00 $ 14,732.26 165
COR#39: Per the Abestos & Lead Report Unit B of
11537 Gale Ave will have to be Abated by an
Abatement Subtractor. (an environmental consultant
provided by the owner to achieve final air clearances.

This COR does not account for this separate cost)
LS 1 $24,076.47 $ 24,076.47 1.00 0.00 $0.00 1.00 $ 24,076.47 166
COR#40: Unit C at 12720, Units 3 & 7 at 11605 Gale
Ave, Units 2 & 10 at 11529 Gale Ave, and Unit B at
11537 Gale Ave - per unit and includes the removal of
Gyp board and install light fixture at the living room
and bedroom (ref. COR#2)
LS 1 $20,726.94 $ 20,726.94 1.00 0.00 $0.00 1.00 $ 20,726.94 167
COR#41: At units 2,10 at 11529 and unit B at 11537 -
per unit and includes removal of carpet at the stairs
and install of vinyl plank flooring with nosing
material and wood molding on stairs.

LS 1 $23,108.37 $ 23,108.37 1.00 0.00 $0.00 1.00 $ 23,108.37 168
COR#42: Pop Corn removal and skim coad the
ceiling with knock down texture at 4 units total -
11605 units 7,3 and 11529 units 2, 10
LS 1 $14,921.74 $ 14,921.74 1.00 0.00 $0.00 1.00 $ 14,921.74 169
COR#43: Cabinets size and counter tops-6 units-unit
B-11537, Unit 3 and 7 - 11605, unit 2 and 10 -
11529, Unit C - 12720
LS 1 $40,801.32 $ 40,801.32 1.00 0.00 $0.00 1.00 $ 40,801.32 170
COR#44: Bigger Window Size-6 Units-Unit B11537, Unit #3 and #7-11605, Unit#2 and #10- 11529, Unit C-12720
LS 1 $30,546.73 $ 30,546.73 1.00 0.00 $0.00 1.00 $ 30,546.73 171
COR#45: Entire Subflor to be replaced due to water
damage and mold @ unit B at 11537 Gale Ave. and
Unit C 12720 Grevillea
LS 1 $11,459.42 $ 11,459.42 1.00 0.00 $0.00 1.00 $ 11,459.42 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page10 172
COR#46: Apartments 8 locations @ 6 Units-Unit B11537, Unit #3 and #7-11605, Unit #2 and #10- 11529, Uit C-12720 has 8 (eight) locations with
existing Closets that KEC was directed to remove the
existing closets and their respective tracks. KEC
completed the removal of these 8 closets and their
respective tracks. KEC then placed new tracks and
installed new closet doors at 11605, 11537, 11529
Gale Ave and 12720 Grevillea-UnitC
LS 1 $11,216.88 $ 11,216.88 1.00 0.00 $0.00 1.00 $ 11,216.88 173
COR#47: 11529 Gale Ave-Unit #2 and #10-interior
light above the entrance door to the apartment, light at the bottom of the stairs, top of stairs and the hallway leading to the bedrooms from the top of the stairs.
11537 Gale Ave-Unit B- at kitchen area (6 lights),
hallways at 2nd floor, exterior of 1/2 bathroom at 1st
floor. 11605 Gale Unit #3 and #7, light at the corridor.

For all listed light fixtures it was required to patch and repair at the opening to ceiling and also Unit C 12720
Grevillea
LS 1 $14,582.83 $ 14,582.83 1.00 0.00 $0.00 1.00 $ 14,582.83 174
COR#48: 2 Units - 1st Unit - 11537-Unit B-After
removal of existing subfloor (refer to COR #09) the
existing floor joist was missing nailers and support for the wall under the staircase. KEC provided the
support required and nailers so that the new flooring
could be properly adhered to the subflooring. 2nd
unit: 12720-Unit C-After removal of existing subfloor
(COR#09) the existing floor joist was missing nailers
and support for the adjacent wall. KEC provided the
support required and nailers so that the new flooring
could be properly adhered to the subflooring.

LS 1 $3,695.42 $ 3,695.42 1.00 0.00 $0.00 1.00 $ 3,695.42 175
COR#49: Unit B at Building 11537 Gale Ave-The
work includes the removal of the existing handrail and
reinstalling it at lower part of steps, remoal and
disposal of the exisitng backing for the exisitng
handrail, installation of new backing for the railing
LS 1 $1,414.37 $ 1,414.37 1.00 0.00 $0.00 1.00 $ 1,414.37 176
COR#50: 11605-Unit 3 & 7-11537-Unit B and 11529
#2 and #10 and 12720-Unit C. 6 Units the work
includes back splash in bathrooms at request of LDM
inspector
LS 1 $9,149.87 $ 9,149.87 1.00 0.00 $0.00 1.00 $ 9,149.87 177
COR#51: 4 Unit Price - The work includes per the
request by city inspector, the installation of new
thermostats at units with older thermostats. 11529-
Unit #2 and #10, 11605 Gale Ave Unit #3 and #7
LS 1 $3,022.89 $ 3,022.89 1.00 0.00 $0.00 1.00 $ 3,022.89 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page11 178
COR#52: Base board installed at 6 untis (price based
on COR #05) -6units-unit B-11537, Unit #3 & #7-
11605, Unit #2 & #10011529, Unit C-12720
LS 1 $19,572.48 $ 19,572.48 1.00 0.00 $0.00 1.00 $ 19,572.48 179
COR#53: The work includes placement of insulation
and install gypboard on ceiing and all walls in unit B
at 11537 gale ave that was abated for asbetos and lead
LS 1 $26,727.18 $ 26,727.18 1.00 0.00 $0.00 1.00 $ 26,727.18 180
COR#54: Electric Heaters for 12720 Grevillea AveUnit C and patching exisitng hole in floor and wall that was left behind by privous (existing dual wall
heater)
LS 1 $6,391.36 $ 6,391.36 1.00 0.00 $0.00 1.00 $ 6,391.36 181 COR#55: Electric Heaters for 11537 Gale Ave-Unit B
and patching as needed LS 1 $6,178.00 $ 6,178.00 1.00 0.00 $0.00 1.00 $ 6,178.00 182
COR#56: Water Damage and uneven sub flooring
replacment at 11605 Gale units -2,6,10,12 & 11537
Gale-Unit C-2nd floor. The water damage to the
subflooring caused it to warp and create an uneven
surface. Removed existing subflooring, underlaying
issues w/the joists and nailers that the subfloor was
attached to.

LS 1 $25,828.84 $ 25,828.84 0.00 1.00 $25,828.84 1.00 $ 25,828.84 183
COR#57: Demolition and removal of almost all walls
and ceiling exisitng gypboard panels due to extensive
water damage placement of insulation and installation
of gypboad on ceiling and all walls in unit#10 at
11529 Gale Ave
LS 1 $15,021.42 $ 15,021.42 0.00 1.00 $15,021.42 1.00 $ 15,021.42 184
COR#58: Demolition and removal of almost all walls
and ceiling exisitng gypboard panels due to extensive
water damage placement of insulation and installation
of gypboad on ceiling and all walls in unit#2 at 11529
Gale Ave
LS 1 $6,631.99 $ 6,631.99 0.00 1.00 $6,631.99 1.00 $ 6,631.99 185
COR#59: Removal and dispose of the exisiting sewer
pipe at unit #10 and unit #4 at 11605 Gale Ave.

Emergency work performed due to the plbg below the
floor had a complete failure and required to be
accessed through the ceiling of the 1st floor of the
bldg
LS 1 $12,111.61 $ 12,111.61 0.00 1.00 $12,111.61 1.00 $ 12,111.61 186
COR#60: Refer to COR#6 &#42 popcorn removal
and skim coat the ceiling with knock down texture. (1
unit at 11605 Gale Ave - Unit 4)
LS 1 $2,843.83 $ 2,843.83 0.00 1.00 $2,843.83 1.00 $ 2,843.83 187
COR#61: Refer to COR#7 & #43 extra work for the
cabinets and countertops that were shown on the
jobwalk, different to required in other units. 11605
Gale-unit #4 and is a Delta bet ween the per contract
(credit) total & the additional work (cost) total
LS 1 $6,800.22 $ 6,800.22 0.00 1.00 $6,800.22 1.00 $ 6,800.22 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page12 188
COR#62: Refer to COR#15 & #46 removal and
replacement of closets and tracks at unit #4 at 11605
Gale
LS 1 $1,402.11 $ 1,402.11 0.00 1.00 $1,402.11 1.00 $ 1,402.11 189
COR#63: refer to COR#16 & #47 11605 Gale unit
#4, lights at the corridor and kitchen. All listed light fixtures it was required to patch and repair at the
opening to ceiling
LS 1 $3,245.62 $ 3,245.62 0.00 1.00 $3,245.62 1.00 $ 3,245.62 190
COR#64: refer to COR#30 & #50 the installation of
the backsplash at the bathroom per LDM's request
(not required per contract) at unit #4 of 11605 gale
ave
LS 1 $1,284.34 $ 1,284.34 0.00 1.00 $1,284.34 1.00 $ 1,284.34 191
COR#65: 11605 Gale Unit #4 (refer to COR #37/51)
work includes per the request by city inspector,
installation of new thermostats at units w/older
thermostats
LS 1 $755.72 $ 755.72 0.00 1.00 $755.72 1.00 $ 755.72
192
COR#66: base board installed at 1 unit (refer to
COR#5 & #52) 11605 gale ave unit #4 new
baseboards installed
LS 1 $3,262.08 $ 3,262.08 0.00 1.00 $3,262.08 1.00 $ 3,262.08 193
COR#67: (refer to COR#44 & #8) for bigger size
windows than windows shown on jobwalk for 11605
Gale unit #4
LS 1 $5,091.12 $ 5,091.12 0.00 1.00 $5,091.12 1.00 $ 5,091.12 TOTAL(S): $ 4,923,688.31 $159,778.90
TOTAL $ 159,778.90 $ 2,248,189.43
LESS RETENTION $ 7,988.94 $ 112,409.47
LESS PREVIOUSLY PAID $ - $ 1,983,990.00
TOTAL AMOUNT DUE $ 151,789.96 $ 151,789.96
TOTAL AMOUNT DUE THIS 1st PROGRESS PAYMENT:

Accout# $ 44,320.74
Accout# $ 107,469.22
$ 151,789.96
Project Engineer
German Franco
TOTAL:
324-4201-000-0-0-41144
789-4842-708-45304
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 5\PP#5 KEC Page13

Klassic Engineering & Construction Inc.-Hawthorne Housing Rehabilitation of City Owned Properties AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing PROJECT NO.: #23-09 CONTRACT NO.:

APPLICATION NO:

APPLICATION DATE:

PERIOD FROM:
5 5/15/2024
5/1/2024
Contractor's signed certification is attached.

In tabulations below, amounts are stated to the nearest dollar.

Use Column I on Contracts where variable retainage for line items may apply.

Hawthorne Rehabition MUNIS CODE NO.:

PERIOD TO: 5/31/2024

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY STORED
(NOT IN

TOTAL COMPLETED

AND STORED TO
DATE
%
(G ÷ C)

BALANCE TO

FINISH (C - G)

RETAINAGE (IF VARIABLE
RATE)

FROM PREVIOUS THIS PERIOD
APPLICATION D OR E) (D+E+F)
12720 Grivellea Avenue/12726 Grevillea Avenue-Following Bid Line Items (1-4) Exterior Staircase Railing Paint and Install new 2” wide safety walk step tape contrast to existing step color on all steps on outside staircases. 1 $3,500.00 $3,500.00 $0.00 $0.00 $0.00 0.00% $3,500.00 $0.00 1 $0.00
$0.00
$0.00
$0.00
2 3
4 Replace All Entry Door Assembly
Replace All Water Heater Enclosure Doors
Replace All Individual Mailboxes
28 8
8 $350.00
$100.00
$50.00
$9,800.00
$800.00
$400.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%

0.00%
$9,800.00
$800.00
$400.00
$0.00
$0.00
$0.00
12720 Grivellea Avenue: Units A,B,D Line Items 5-21)
5 6
7 8
Pest Control 1
1 13
7 4
$1,000.00
$1,500.00
$100.00
$750.00
$3,000.00
$1,000.00
$1,500.00
$1,300.00
$5,250.00
$12,000.00
$0.00
$400.00
$200.00
$750.00
$5500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 0.00% $1,000.00
$1,500.00
$1,300.00
$5,250.00
$12,000.00
$0.00
$20.00
$10.00
$37.50
$275.00
Clean Building Drain and Waste Piping
Smoke Detectors and Monoxide Detectors
Disconnect Existing Old Wall Gas/Floor Heater
Install Wall Heater – Dual Wall 50,000 BTU, Update Water Heater Connections
$400.00 26.67%
$200.00 15.38%
$750.00 14.29%
$5,500.00 45.83%
9 10
11 $0.00
$0.00
$0.00
General Drywall Repairs
Replace Doorbell
Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and Ground Fault Circuit Interrupter
20000
4 1
$7.00
$100.00
$16,000.00
$140,000.00
$400.00
$16,000.00
$14000.00
$0.00
$5000.00
$0.00
$0.00
$0.00
$14,000.00 10.00%
$0.00
$5,000.00 31.25%
$140,000.00
$400.00
$16,000.00
$700.00
$0.00
$250.00

0.00%
12 $0.00
Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light Fixtures 17 $650.00 $11,050.00 $0.00 $0.00 $4,000.00 36.20% $7,050.00 $200.00 13 14
$4,000.00
Install New Water Heater 6 $2,000.00
4 $1,000.00
$15,000.00
$6,000.00
$60,000.00
$0.00
$0.00
$0.00
$0.00
$2,000.00 33.33%
$7,500.00 12.50%
$4,000.00
$52,500.00
$100.00
Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, $375.00 Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Flooring, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, Appliances and Accessories
15 $7,500.00
Bathroom – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting. 4 $7,500.00 $30,000.00 $0.00 $0.00 $3,000.00 10.00% $27,000.00 $150.00 16 17
18 19
$3,000.00
Remove/Dispose all existing interior passage doors and Install New Passage $0.00 Interior Paint – All Rooms
Install New Vinyl Plank Flooring and Carpet Replacement Install New Windows: Windows, Window Frames, and Window Coverings Replacement
10 $250.00
$2.00
$12.00
$750.00
$2,500.00
$40,000.00
$240,000.00
$26,250.00
$500.00
$7000.00
$60000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$500.00 20.00%
$7,000.00 17.50%
$60,000.00 25.00%
$8,500.00 32.38%
$2,000.00
$33,000.00
$180,000.00
$17,750.00
$25.00
$350.00
$3,000.00
$425.00
20000
20000
35 $0.00
$0.00
20 21
$8,500.00
VOID No Work Necessary for this Unit VOID VOID VOID VOID VOID VOID VOID VOID VOID 12726 Grivellea Avenue-All Units A, B, C, and D-Line Items (22-37) 22 23
24 Pest Control 1
1 13
7 $2,000.00
$3,000.00
$100.00
$2,000.00
$3,000.00
$1,300.00
$5,250.00
$500.00
$600.00
$500.00
$750.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$500.00 25.00%
$600.00 20.00%
$500.00 38.46%
$750.00 14.29%
$1,500.00
$2,400.00
$800.00
$25.00
$30.00
$25.00
$37.50
Clean Building Drain and Waste Piping
Smoke Detectors and Monoxide Detectors
Disconnect Existing Old Wall Gas/Floor Heater $750.00 $4,500.00 25 $0.00
Install Wall Heater – Dual Wall 50,000 BTU, Update Water Heater Connections
4 $3,000.00 $12,000.00 $750.00 $0.00 $750.00 6.25% $11,250.00 $37.50 26 27
28 $0.00
$0.00
$0.00
General Drywall Repairs
Replace Doorbell
20000 $7.00 $140,000.00
$400.00
$3000.00
$100.00
$0.00
$0.00
$0.00
$3,000.00 2.14% $137,000.00
$300.00
$150.00
4 $5.00
1 $100.00 $100.00 25.00%
Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and $5,000.00 25.00% Ground Fault Circuit Interrupter
$20,000.00 $20,000.00 $5000.00 $15,000.00 $250.00
29 $0.00
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE)

FROM THIS PERIOD

PREVIOUS

APPLICATION
Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light Fixtures 17 $650.00 $11,050.00 $4,000.00
$60,000.00
$1500.00
$1000.00
$15000.00
$0.00
$0.00
$0.00
$1,500.00 13.57% $9,550.00
$3,000.00
$45,000.00
$75.00
30 $0.00
Install New Water Heater 4 $0.00
4 $1,000.00 $1,000.00 25.00%
$15,000.00 25.00%
$50.00
31 Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Flooring, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, Appliances and Accessories
$15,000.00 $750.00
32 33
$0.00
$0.00
Bathroom – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting.

Remove/Dispose all existing interior passage doors and Install New Passage Doors
4 9
$7,500.00
$250.00
$30,000.00
$2,250.00
$7500.00
$500.00
$0.00
$0.00
$7,500.00 25.00%
$500.00 22.22%
$22,500.00
$1,750.00
$375.00
$25.00
34 35
36 $0.00
$0.00
$0.00
Interior Paint – All Rooms 20000
20000
20 $2.00
$12.00
$750.00
$40,000.00
$240,000.00
$15,000.00
$3000.00
$3600.00
$5000.00
$0.00
$0.00
$0.00
$3,000.00
$3,600.00

7.50%

1.50%
$37,000.00
$236,400.00
$10,000.00
$150.00
$180.00
$250.00
Install New Vinyl Plank Flooring and Carpet Replacement Install New Windows: Windows, Window Frames, and Window Coverings Replacement
$5,000.00 33.33%
37 $0.00
12529 Truro Avenue -All Units A, B, C-Line Items (38-67) 38 39
40 Repair Handrails
Replace Doorbell
1 3
150
100
$1,500.00
$100.00
$15.00
$1,500.00
$300.00
$2,250.00
$5,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%

0.00%

0.00%
$1,500.00
$300.00
$2,250.00
$5,500.00
$0.00
$0.00
$0.00
$0.00
Paint Exterior Plaster Surfaces for Detached Car Garage Repair PCC Concrete Slab to Drain Away From Structure by Gas Meters $55.00 41 42
43 44
$0.00
$0.00
$0.00
$0.00
Repair Rear and Side PCC Steps
Repair Wrought Iron Gate and Railing
Install New Entry Doors and Install New Security Screen Door & Door Lock Install New Windows: Windows, Window Frames, and Window Coverings Replacement
1 1
5 30
$1,500.00
$2,500.00
$2,500.00
$250.00
$1,500.00
$2,500.00
$12,500.00
$7,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%

0.00%

0.00%
$1,500.00
$2,500.00
$12,500.00
$7,500.00
$0.00
$0.00
$0.00
$0.00
45 $0.00
Install New Exterior Security Light Fixtures, Replace Light Fixture with New Ceiling Fan, and Replace Ceiling Light Fixtures
22 $250.00 $5,500.00 $0.00 $0.00 $0.00 0.00% $5,500.00 $0.00 46 47
$0.00
$0.00
Pest Control 1
4 $2,500.00
$4,500.00
$2,500.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%
$2,500.00 $0.00
Replace Wood Garage Door with Steel Sectional Garage Door. Replace Garage $0.00 Door with Steel Sectional Garage Door and Hardware into Dwelling $18,000.00 $18,000.00
48 49
50 51
52 53
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Front Detached Garage – Replace Side Entry Door Assembly Install New Electrical Receptacles & Switches
Clean Building Drain and Waste Piping
General Drywall Repairs
Installation of Heating and Air-Conditioning System
Basement Acoustic Suspended Ceiling Repairs
1 1
1 $2,500.00
$2,500.00
$3,500.00
$7.00
$4,500.00
$2,500.00
$2,500.00
$2,500.00
$3,500.00
$140,000.00
$13,500.00
$2,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%

0.00%

0.00%

0.00%

0.00%
$2,500.00
$2,500.00
$3,500.00
$140,000.00
$13,500.00
$2,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
20000
3 1
54 55
56 $0.00
$0.00
$0.00
Apply New Interior Paint 20000
16 $2.00
$100.00
$40,000.00
$1,600.00
$8,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%

0.00%
$40,000.00
$1,600.00
$8,500.00
$0.00
$0.00
$0.00
Smoke Detectors and Monoxide Detectors
Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and Ground Fault Circuit Interrupter
1 $8,500.00
57 58
$0.00
All Bathrooms -- New Exhaust Fan, Remove/Replace Drywall and Tile From $0.00 Walls and Ceiling with New Moisture Resistant Drywall and Will Match Existing Walls. New Paint, New Shower/Tub, New Shower Fixtures, New Vanity/Mirror/Medicine Cabinet, New Countertops, New Sink, New Faucet, New Accessories/Towel Bar, New Water Saving Toilet Including New Pump/Seat/Wax Ring, New Energy Star Light Fixtures and Remove/Replace Flooring.
6 $7,500.00 $45,000.00 $0.00 $0.00 $0.00 0.00% $45,000.00 $0.00

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE) FROM THIS PERIOD

PREVIOUS

APPLICATION
Basement Bathroom – Remove and Dispose of existing ceramic tile, backing, shower pan, remove/replace any dry rotted studs, remove/dispose existing bath/shower valve and fixtures, and shower door/shower door enclosure. 1 $7,500.00 $7,500.00 $0.00 $0.00 $0.00 $0.00 0.00% $7,500.00 $0.00 59 1st Floor Bathroom – replace tub door, install new water closet, install new vanity, vanity top, faucet, and under sink plumbing
1 3
$7,500.00 $7,500.00 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%
$7,500.00 $0.00
$0.00
60 Kitchen – Drywall, Painting, Patch Work, Removal/Install of Kitchen: Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Floor Tile remain and properly protected, Dishwasher, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, Install New Recessed Light Fixtures, Appliances and Accessories
$15,000.00 $45,000.00 $45,000.00
61 62
63 64
65 Basement Den – will remain and properly protected 1
1 $250.00
$5,500.00
$7.00
$250.00
$5,500.00
$140,000.00
$2,100.00
$7,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

0.00%

0.00%

0.00%

0.00%

0.00%
$250.00
$5,500.00
$140,000.00
$2,100.00
$7,500.00
$0.00
$0.00
$0.00
$0.00
$0.00
Carpet – remove and dispose of all existing carpet, padding, and strips. Install new carpet.

Install New Vinyl Plank Flooring 20000
Replace Front Entry Door Assembly 6
1 $350.00
Master Bathroom -- Install New Bath/Shower Valve & Fixtures, Remove $7,500.00 Existing Caulking Sealant at All Joints Inside the Tub/Shower and Prepare for New Caulking. Paint to Match Existing Shower Tile Color. Remove All Damaged, Cracked or Crumbling Grout and Prepare/Apply New Grout. 66 2nd Bathroom – Remove/Replace Existing Tub/Shower Enclosure including All Fixtures and Hardware, Repair/Replace Any Deteriorated/Damaged Wood Components, Replace All Deteriorated/Damaged Drain Lines and Furnish and Install a New “Moen – Chateau” (or approved equal)
3 $7,500.00 $22,500.00 $0.00 $0.00 $0.00 $0.00 0.00% $22,500.00 $0.00 67 11605 Gale Avenue-Exterior Improvement Line Items (68-89) North Side Metal Carport – Remove All Peeling Paint, Dirt, Dust, Etc., Prep and Paint All Metal Components on Existing Carport.
500 $25.00
$25.00
$12,500.00
$12,500.00
$5000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,000.00 40.00% $7,500.00 $250.00
$0.00
68 West Side Carport Re-Roofing - Membrane Roofing: Remove and Dispose of 500 All Existing Roof Covering Layers on Residence and Carport. Remove and Replace Any Damaged Sheathing, and Damaged Roof and Carport Wood Members, Trim, and Fascia.
$0.00 0.00% $12,500.00
69 70
71 West Side Carport Exterior Wood Paint and Exterior Plaster Surface Pest Control
500
1 $12.00
$10,000.00
$6,000.00
$10,000.00
$0.00
$4000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,000.00 40.00%

0.00% $6,000.00
$6,000.00
$0.00
$200.00
11605 Gale Avenue-All Units #1-#10-2Line Items (68-89)
Clean Building Drain and Waste Piping 1 $12,500.00
$100.00
$12,500.00
$2,000.00
$6000.00
$600.00
$0.00
$0.00
$0.00
$0.00
$6,000.00 48.00%
$600.00 30.00%
$6,500.00
$1,400.00
$300.00
$30.00
72 Smoke Detectors and Monoxide Detectors
Replace Wall Heater – Dual Wall 50,000 BTU
20 73
74 10 $1,000.00 $10,000.00 $5000.00 $0.00 $0.00 $5,000.00 50.00% $5,000.00 $250.00

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN AND STORED TO

D OR E) DATE
TOTAL

COMPLETED
% BALANCE TO RETAINAGE (IF
(G ÷ C) FINISH (C - G) VARIABLE RATE) FROM

PREVIOUS

APPLICATION
$140000.00
$100.00

THIS PERIOD
75 General Drywall Repairs
Replace Doorbell
Repair Electrical Wiring, Install New Electrical Receptacles & Switches and Ground Fault Circuit Interrupter
20000 $7.00
$100.00
$55,000.00
$140,000.00
$1,000.00
$55,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$140,000.00 100.00%
$100.00 10.00%
$50,000.00 90.91%
$0.00
$900.00
$5,000.00
$7,000.00
$5.00
$2,500.00
76 77
78 10
1 $50000.00
Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light Fixtures 40 $750.00 $30,000.00 $12,150.15 $80000.00
$2,500.00
$0.00
$0.00
$0.00
$14,650.15 48.83%
$80,000.00 53.33%
$15,349.85
$70,000.00
$732.51
Kitchen – Replace Fluorescent Light Bulbs and Fixtures, If Necessary. Replace 10 Cabinets, Countertops and Backsplashes, Faucet, Sink, Garbage Disposal, Under Sink Plumbing and All Appliances, New Exhaust Range Hood, New Gas Range
$15,000.00 $150,000.00 $4,000.00
79 Bathroom – New Exhaust Fan, Remove and Replace Drywall and Tile From Walls and Ceiling, New Tub/Shower, New Shower Fixtures,, New Vanity/Mirror/Medicine Cabinet, New Countertops, New Faucet, New Toilet Including New Pump, Seat, and Wax Ring, New Light Fixtures, New Paint and New Flooring.
12 $7,500.00 $90,000.00 $47500.00 $0.00 $0.00 $47,500.00 52.78% $42,500.00 $2,375.00 80 81
82 83
84 85
86 87
88 89
Install New Passage Doors
Interior Paint – All Rooms
Install New Vinyl Plank Flooring
24 $250.00
$2.00
$6,000.00
$40,000.00
$140,000.00
$7,500.00
$3,600.00
$24,000.00
$5,000.00
$8,400.00
$3,500.00
$3800.00
$34600.00
$70000.00
$3500.00
$2200.00
$17000.00
$2,000.00
$-
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,800.00 63.33%
$34,600.00 86.50%
$70,000.00 50.00%
$3,500.00 46.67%
$2,200.00 61.11%
$17,000.00 70.83%
$2,000.00 40.00%
$2,200.00
$5,400.00
$70,000.00
$4,000.00
$1,400.00
$7,000.00
$3,000.00
$8,400.00
$3,500.00
$190.00
$1,730.00
$3,500.00
$175.00
$110.00
$850.00
$100.00
$0.00
20000
20000
1 $7.00
Remove and dispose of all of the existing carpet, padding, and strips from areas of dwelling that currently have carpet
$7,500.00
$150.00
$1,000.00
$250.00
$350.00
$3,500.00
Window Coverings Replacement 24
Install New Windows: Windows, Window Frames, and Window Coverings Replacement
24 Replace All Entry Door Assembly 20
Security Window Screens Compliance 24 $0.00
$0.00

0.00%
Laundry Room: Inspect Electrical System and Making All Needed 0.00% Replacement/Repairs, Remove/Replace Existing Washers and Dryers 1 $- $0.00
11529 Gale Avenue-Following Bid Line Items (90-108)
Pest Control 1
1 $12,000.00
$12,000.00
$12,000.00
$12,000.00
$4200.00
$5700.00
$0.00
$0.00
$0.00
$0.00
$4,200.00 35.00%
$5,700.00 47.50%
$7,800.00
$6,300.00
$210.00
$285.00
90 Clean Building Drain and Waste Piping
91 92
93 94
Smoke Detectors and Monoxide Detectors
Replace Wall Heater – Dual Wall 50,000 BTU
General Drywall Repairs
44 $100.00
$3,000.00
$7.00
$4,400.00
$36,000.00
$140,000.00
$12,000.00
$1800.00
$18000.00
$101500.00
$6400.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,800.00 40.91%
$18,000.00 50.00%
$101,500.00 72.50%
$6,400.00 53.33%
$2,600.00
$18,000.00
$38,500.00
$5,600.00
$90.00
12 $900.00
20000
1 $5,075.00
Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and $320.00 Ground Fault Circuit Interrupter
$12,000.00
95 96
Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light Fixtures 32 $650.00 $20,800.00 $10300.00 $0.00 $0.00 $10,300.00 49.52% $10,500.00 $515.00

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE)

FROM THIS PERIOD

PREVIOUS

APPLICATION
Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Under Sink Bathroom/Half Bath – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, 24 Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting. 12 $15,000.00
$7,500.00
$180,000.00
$180,000.00
$85000.00 $0.00 $0.00
$0.00
$85,000.00 47.22% $95,000.00 $4,250.00
97 $77500.00 $0.00 $77,500.00 43.06% $102,500.00 $3,875.00 98 Interior Paint – All Rooms 20000
20000
$2.00
$12.00
$40,000.00
$240,000.00
$7,500.00
$11,000.00
$2,500.00
$1,000.00
$40,000.00
$26,400.00
$1,500.00
$5,500.00
$25000.00
$100000.00
$3500.00
$4000.00
$500.00
$0.00
$7,000.00
$25,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$32,000.00 80.00%
$125,000.00 52.08%
$3,500.00 46.67%
$4,000.00 36.36%
$500.00 20.00%
$8,000.00
$115,000.00
$4,000.00
$7,000.00
$2,000.00
$1,000.00
$21,000.00
$17,850.00
$1,500.00
$5,500.00
$1,600.00
$6,250.00
$175.00
$200.00
$25.00
99 Install New Vinyl Plank Flooring and Carpet Replacement Window Coverings Replacement
100
101
102
103
104
105
106
107
108
30 44
1 $250.00
Install New Passage Doors $250.00 $0.00
Repair Trash Enclosure Metal Doors $2,500.00
$1,000.00
$1,000.00
$550.00
$0.00
Water Heater Room Drywall Repairs 1 $0.00 $0.00 0.00% $0.00 Install New Windows and Replace All Entry Door Assembly Replace All Entry Door Assembly
40 48
1 $19000.00
$8550.00
$0.00
$0.00 $19,000.00 47.50%
$8,550.00 32.39%
$950.00
$427.50
$0.00
$0.00
Repair/Replace Vinyl Fence $1,500.00
$5,500.00
$0.00 $0.00
$0.00

0.00%
Laundry Room Electrical repairs and Laundry Room Washer and Dryer 1 $0.00 $0.00 0.00% $0.00 11537 Gale Avenue-Following Bid Line Items (109-124)
Pest Control 1
1 $4,000.00
$2,000.00
$4,000.00
$2,000.00
$1,000.00
$1,000.00
$-
$-
$0.00
$0.00
$1,000.00 25.00%
$1,000.00 50.00%
$3,000.00
$1,000.00
$50.00
$50.00
109
Clean Building Drain and Waste Piping
110
Smoke Detectors and Monoxide Detectors 21 $100.00
$2,500.00
$7.00
$2,100.00
$12,500.00
$140,000.00
$700.00
$5,500.00
$57,000.00
$-
$-
$-
$0.00
$0.00
$0.00
$700.00 33.33%
$5,500.00 44.00%
$57,000.00 40.71%
$1,400.00
$7,000.00
$83,000.00
$35.00
$275.00
111
112
Replace Radiant Ceiling Heaters
General Drywall Repairs
5 20000 $2,850.00
113
114 Replace Doorbell 5
1 $100.00
$8,000.00
$500.00
$8,000.00
$- $-
$-
$0.00
$0.00
$0.00
$5,000.00 62.50%

0.00% $500.00
$3,000.00
$0.00
Repair Electrical Wiring, Install New Electrical Receptacles & Switches, and $250.00 Ground Fault Circuit Interrupter
$5,000.00
115
116 Electric Water Heater Replacement 2
5 $1,000.00
$15,000.00
$2,000.00
$75,000.00
$2,000.00
$35,000.00
$-
$-
$0.00
$0.00
$2,000.00 100.00%
$35,000.00 46.67%
$0.00
$40,000.00
$100.00
Kitchen – Drywall, Painting, Patch Work, Flooring, Removal/Replace Cabinets, $1,750.00 Countertops, Backsplash, Faucet, Sink, Garbage Disposal, Under Sink Plumbing, Electrical System Wiring, Exhaust Range Hood, New Gas Range, New Electrical Range, Appliances and Accessories
117
118
Bathroom/Half Bath – Drywall, Tile, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, Countertop, Faucet, Toilet, Tub/Shower, Shower Fixture, Flooring, Accessories, Light Fixture, Electrical System Wiring, Painting. 5 $7,500.00 $37,500.00 $34,500.00 $- $0.00 $34,500.00 92.00% $3,000.00 $1,725.00

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE) FROM THIS PERIOD

PREVIOUS

APPLICATION
119
120
121
Install New Passage Doors
Interior Paint – All Rooms
Install New Vinyl Plank Flooring and Carpet Replacement Install New Windows: Windows, Window Frames, and Window Coverings Replacement
16 $250.00
$2.00
$12.00
$4,000.00 $3,000.00
$20,000.00
$145,000.00
$16,000.00
$-
$-
$-
$-
$-
$-
$-
$3,000.00 75.00% $1,000.00
$20,000.00
$95,000.00
$18,000.00
$150.00
20000
20000
40 $40,000.00
$240,000.00
$50,000.00
$20,000.00 50.00%
$145,000.00 60.42%
$32,000.00 64.00%
$1,000.00
$7,250.00
$1,250.00 $16,000.00 $1,600.00
122
Laundry Room – Electrical System Inspection, Electrical System repair/replace, Drywall, Patchwork, Electric Water Heater Replacement and Washer and Dryer Replacement.
1 1
$4,500.00
$1,500.00
$4,500.00
$1,500.00
$-
$-
$-
$-
$-
$-
$0.00
$0.00

0.00%

0.00%
$4,500.00
$1,500.00
$0.00
$0.00
123
124 Repair/Replace Vinyl Fence
For All Properties-Following Bid Line Items (125-127)
Install Exterior Lighting with Timer System at All Properties 1 1 $3,000.00
$4,000.00
$3,000.00
$4,000.00
$500.00
$0.00
$0.00
$0.00
$0.00
$0.00
$500.00 16.67% $2,500.00
$4,000.00
$25.00
$0.00
125
126
Remove and Dispose of All Existing Equipment and Material $0.00 0.00% 3 Year Maintenance Program covering all properties exterior and interior 8.33% repairs
1 $24,000.00 $24,000.00 $2000.00 $0.00 $0.00 $2,000.00 $22,000.00 $100.00 127
Change Orders
COR #1 -This invoice is for the removal of the ceiling at two bedrooms and 1 $17,815.08 $17,815.08 $17,815.08 $0.00 $0.00 $17,815.08 100.00% $0.00 $890.75 living room, also 2 feet of the wall for the length of the wall at all 4 sides of the room. Per city direction at11537 Gale-Unit C
128
129
COR #2-This invoice is per unit and includes the removal of Gyp board and install light fixure at the living room and bedroom. ALL 5 UNITS 1 1
$17,272.45
$49,191.80
$17,272.45
$49,191.80
$17,272.45
$49,191.80
$0.00
$0.00
$0.00
$0.00
$17,272.45 100.00%
$49,191.80 100.00%
$0.00
$0.00
$863.62
COR #3-This invoice is for the removal of the existing carpet at the interior staircases and installation of Vinyl Plank Flooring and nosing at the stairs $2,459.59
130
131
COR #4-This invoice for 11605 Gale Avenue Units 6 and 10, 11529 Gale Avenue Units #6 , # 12 water proofing above the windows 1 1
$19,088.19
$16,055.04
$19,088.19
$16,055.04
$19,088.19
$16,055.04
$0.00
$0.00
$0.00
$0.00
$19,088.19 100.00%
$16,055.04 100.00%
$0.00
$0.00
$954.41
COR #5-This invoice for the baseboard requested to be placed at 11605 Gale $802.75 Ave units #6 and #10, 11529 units #6 , # 12 and also 11537 Gale Ave unit 132
COR #6-This invoice for units 11605 Gale Avenue units #6 and #10, 11529 Gale Avenue #6 , # 12 removal of existing Stipple ("Popcorn") ceiling finish.

Then replacing demolished ceiling finish with topping compound and texture for the new finish of the ceiling.
1 $14,921.74 $14,921.74 $14,921.74 $0.00 $0.00 $14,921.74 100.00% $0.00 $746.09 133
134
135
136
137
COR #7-Cabinets Size and Counter Tops-5 units
COR #8-Window Size Change of Dimensions in Field from Job-Walk COR #9 Subfloor
1 1
1 1
1 $29,214.23
$24,510.91
$5,729.71
$4,190.25
$11,561.86
$29,214.23
$24,510.91
$5,729.71
$4,190.25
$11,561.86
$29,214.23
$24,510.91
$5,729.71
$4,190.25
$11,561.86
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$29,214.23 100.00%
$24,510.91 100.00%
$5,729.71 100.00%
$4,190.25 100.00%
$11,561.86 100.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$1,460.71
$1,225.55
$286.49
$209.51
$578.09
COR #10 Gutter at 11605 on second floor
COR #11-Delta Cost between Credit and Cost of large Single Pane Windows11537 138
139
COR #12-Cost of existing Door and Frames removing existing stucco creating a 1 larger void then door opening
$4,403.15 $4,403.15 $4,403.15 $0.00 $0.00 $4,403.15 100.00% $0.00 $220.16

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE) FROM THIS PERIOD

PREVIOUS

APPLICATION
COR #13-Cost of existing Door and Frames removing existing stucco creating a 1 larger void then door opening
$6,178.00 $6,178.00 $6,178.00 $0.00 $0.00
$0.00
$6,178.00 100.00% $0.00 $308.90
140
COR #15-Apartments 11605, 11537, 11529 had 8 (eight) locations with existing Closets that KEC was directed to remove the existing closets and ther respective tracks. KEC completed the removal of these 8 closets and their respective tracks. KEC then placed new tracks and installed new closet doors at 11605 Gale, 11537 Gale and 11529 Gale.
1 $11,216.88 $11,216.88 $11,216.88 $0.00
$0.00
$11,216.88 100.00% $0.00 $560.84
141
COR #16-11529 Gale Avenue-Unit #6 and #12-Interior light above the entrance door to the apartment, light at the bottom of the stairs, top of stairs and the hallway leading to the bedrooms from the top of the stairs. 11537 Gale Avenue-Unit C- At Kitchen area (6 lights), hallway at 2nd floor, exterior of 1/2 bathroom at 1st floor. 11605 Gale Unit #6 and #10, light at the corridor. For all listed light fixtures it was required to patch and repair at the opening to ceiling
1 $9,682.45 $9,682.45 $9,682.45 $0.00 $9,682.45 100.00% $0.00 $484.12 142
143
COR #17-The work includes removal and disposal the ceiling at bathrooms unit C building 11537, and also installtion of gypboard and mud, texture apply 1 1
$2,916.45
$688.66
$2,916.45
$688.66
$2,916.45
$688.66
$0.00
$0.00
$0.00
$0.00
$2,916.45 100.00%
$688.66 100.00%
$0.00
$0.00
$145.82
COR #18-The work includes removal and disposal of the ceiling at the parking $34.43 garage at unit 12 as well as relocating the Gas pipe and electrical conduit to install the stove range of building 11529 Gale Avenue.
144
COR #19-Unit C at Building 11537 Gale Avenue-The work includes the removal of the existing handrail and reinstalling it at lower part of steps, removal and disposal of the existing backing for the existing handrail, Installation of new backing for the railing .
1 $1,414.37 $1,414.37 $1,414.37 $0.00 $0.00 $1,414.37 100.00% $0.00 $70.72 145
146
COR #20-Temporary fix with patching and painting of 2nd floor deck at 11605 Gale Ave
1 1
$1,370.07
$1,847.71
$1,370.07
$1,847.71
$1,370.07
$1,847.71
$0.00
$0.00
$0.00
$0.00
$1,370.07 100.00%
$1,847.71 100.00%
$0.00
$0.00
$68.50
COR #21-After removal of existing subfloor (COR #09) the existing floor joist $92.39 was missing nailers and support for the wall under the staircase. KEC provided the support required and nailers so that the new flooring could be properly adhered to the subflooring 147
148
COR #22-PRICING IS FOR 1 UNIT ONLY.The work includes per request by city inspector the removal of existing Thermosat on unite 6 at 11605 Gale Ave and moved to 6 feet away from wall heater.
1 1
$2,191.54 $2,191.54 $2,191.54
$-
$0.00
$0.00
$0.00
$0.00
$2,191.54 100.00% $0.00 $109.58
COR #23-The work includes per request by city inspector, the installation of $0.00 flashing on the bottom of exterior doors on 27 units at 11605,11537,11529 Gale Ave.
$27,549.03 $27,549.03 $0.00 0.00% $27,549.03
149
150
COR #24-Per city's request for 3 additional water heaters for 11537 Gale Ave as Bid Line Items only show 2
1 1
$7,608.08
$3,022.89
$7,608.08
$3,022.89
$7,608.08
$3,022.89
$0.00
$0.00
$0.00
$0.00
$7,608.08 100.00%
$3,022.89 100.00%
$0.00
$0.00
$380.40
COR #25-4 UNIT PRICE ONLY-The work includes per the request by city $151.14 inspector, the installtion of new Thermostats at units with older thermostats.4 units thus far at 11605,11537,11529 Gale Ave. 151
COR #26-The work includes lifting up the 2 existing staircases at the 2nd floor (floor above subterranean parking lot) of the 11529 Gale Ave. property and water proofing with temporary rapid set and providing new blocking and backing for reinforcement of Staircases.
1 1
$13,665.06
$10,531.06
$13,665.06
$10,531.06
$13,665.06
$10,531.06
$0.00
$0.00
$0.00
$0.00
$13,665.06 100.00%
$10,531.06 100.00%
$0.00
$0.00
$683.25
$526.55
152
153
COR #27-11537 Gale Avenue- The work includes all windows that require waterproofing and the installation of foam, paint and plaster at all required windows.

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE)

FROM THIS PERIOD

PREVIOUS

APPLICATION
COR #28-11529 Gale Avenue-The work includes all windows that require waterproofing at 10 Units and the installation of foam, paint and plaster at all required windows for 12 units.
1 $49,259.11 $49,259.11 $49,259.11 $0.00 $0.00 $49,259.11 100.00% $0.00 $2,462.96 154
COR #29-11605 Gale Avenue- The work includes all windows that require waterproofing and the installation of foam, paint and plaster at all required windows.
1 1
$5,176.40
$4,861.54
$5,176.40
$4,861.54
$5,176.40
$4,861.54
$0.00
$0.00
$0.00
$0.00
$5,176.40 100.00%
$4,861.54 100.00%
$0.00
$0.00
$258.82
$243.08
155
COR #30-2 units at 11529 Gale Avenue/1 unit at 11537 Gale Avenue/2 units at 11605 Gale Avenue. The work includes back splash in bathrooms at request of LDM Inspector (not called out per line items)
156
157
COR #31-Changing of Baseboards at Unit 7 at 11605 Gale Avenue and Unit C at 12720 Grivillea
1 1
$5,897.48
$6,908.98
$5,897.48
$6,908.98
$5,897.48
$6,908.98
$0.00
$0.00
$0.00
$0.00
$5,897.48 100.00%
$6,908.98 100.00%
$0.00
$0.00
$294.87
COR #32-This invoice is for the removal of the existing Gyp Board and $345.45 installation of Light Fixtures at the Living Rooms and Bedrooms. This was completed at 2 Units, price is per unit and then multiplied by units towards the bottom of the COR. Unit 7 at 11605 Gale Avenue and Unit C at 12720 Grivillea
COR #33-Pop corn removal and skim coad the ceiling with knock down texture. Unit 7 at 11605 Gale Avenue and Unit C at 12720 Grivillea COR #34-Delta between Cost and Credit for different Cabinet sizes (cost) and less cabinets (Credit) at Unit 7 at 11605 Gale Avenue and Unit C at 12720 Grivillea
158
159
1 1
$4,731.91 $4,731.91 $4,731.91 $0.00
$0.00
$0.00
$0.00
$4,731.91 100.00%
$13,600.44 100.00%
$0.00
$0.00
$236.60
$13,600.44 $13,600.44 $13,600.44 $680.02
160
COR #35-Unit 7 at 11605 Gale Avenue and Unit C at 12720 Grivillea-Existing door and frames that were removed per project agreement also removed the existing stucco that was placed on the existing door frame. KEC therefore had to renovate the existing opening to make the opening square, add additional waterproofing Sealat and a moulding piece to fill in the void left by the existing door/frame andd stucco. KEC will also paint the moulding to match the frame.

COR #36-PRICING IS FOR 2 UNIT ONLY.The work includes per request by city inspector the removal of existing Thermosat on Unit 7 at 11605 Gale Avenue and Unit C at 12720 Grivillea and moved to 6 feet away from wall heater. 1 $1,361.64
$2,239.27
$1,361.64
$2,239.27
$1,361.64
$2,239.27
$0.00 $0.00 $1,361.64 100.00% $0.00 $68.08
161
1 $0.00 $0.00 $2,239.27 100.00% $0.00 $111.96
162
163
COR #37-2 UNIT PRICE ONLY-The work includes per the request by city inspector, the installtion of new Thermostats at units with older thermostats. 1 1
$1,511.45 $1,511.45 $1,511.45 $0.00
$0.00
$0.00
$0.00
$1,511.45 100.00%
$14,732.26 100.00%
$0.00
$0.00
$75.57
COR #38-Change Order per RFI #21, this work is for providing 2 new breakers for 1 unit at the Grivillea Apartment site location. Theere is also the Electrical Subcontractors work which is attached to this change order and has been calculated into the grand total of this Change Order.
$14,732.26 $14,732.26 $14,732.26 $736.61
164
COR #39-Per the Abestos & Lead Report Unit B of 11537 Gale Avnue will have to be Abated by an Abatement Subcontractor. (PLEASE ALSO NOTE THAT

THERE WILL ALSO NEED TO BE AN ENVIRONMENTAL CONSULTANT PROVIDED BY THE OWNER TO ACHIEVE FINAL AIR CLEARANCES. THIS CHANGE ORDER

DOES NOT ACCOUNT FOR THIS SEPERATE COST)
1 1
$24,076.47
$20,726.94
$24,076.47
$20,726.94
$24,076.47
$20,726.94
$0.00
$0.00
$0.00
$0.00
$24,076.47 100.00%
$20,726.94 100.00%
$0.00
$0.00
$1,203.82
$1,036.35
165
166
COR #40-Unit C at 12720 Grevillea/Unit #'s 3, 7 at 11605 Gale Ave./Unit #s 2, 10 at 11529 Gale Ave/ Unit #B at 11537 Gale Ave-This invoice is per unit and includes the removal of Gyp board and install light fixure at the living room and bedroom. (Reference COR #02)

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE)

FROM THIS PERIOD

PREVIOUS

APPLICATION
COR #41-At units 11529 #02,10 /11537-Unit B. This invoice is per unit and includes removal of carpet at the stairs and install of Vinyl Plank Flooring with nosing material and wood molding on Stairs.
1 $23,108.37 $23,108.37 $23,108.37 $0.00 $0.00 $23,108.37 100.00% $0.00 $1,155.42 167
COR #42-Pop corn removal and skim coad the ceiling with knock down texture. at 4 units total-11605 units 7, 3/11529 units 2, 10. (Reference COR #06)
1 1
$14,921.74
$40,801.32
$14,921.74
$40,801.32
$14,921.74
$40,801.32
$0.00
$0.00
$0.00
$0.00
$14,921.74 100.00%
$40,801.32 100.00%
$0.00
$0.00
$746.09
168
COR #43-Cabinets Size and Counter Tops-6 units-6 Units-Unit B-11537, Unit #3 and #7-11605, Unit #2 and #10-11529,Unit C-12720
$2,040.07
169
170
COR #44-Bigger Window Size-6 Units-Unit B-11537, Unit #3 and #7-11605, Unit #2 and #10-11529,Unit C-12720 (Refer to COR #08)
1 1
$30,546.73
$11,459.42
$30,546.73
$11,459.42
$30,546.73
$11,459.42
$0.00
$0.00
$0.00
$0.00
$30,546.73 100.00%
$11,459.42 100.00%
$0.00
$0.00
$1,527.34
COR #45-Entire Subfloor to be replaced due to water damage and mold @ $572.97 unit B at 11537 Gale Ave. and Unit C 12720 Grevillea (Refer to COR # 09) 171
172
173
COR #46-(Same work as performed in COR #15 in new locations)Apartments 8 locations @ 6 Units-Unit B-11537, Unit #3 and #7-11605, Unit #2 and #10- 11529,Unit C-12720 has 8 (eight) locations with existing Closets that KEC was directed to remove the existing closets and their respective tracks. KEC completed the removal of these 8 closets and their respective tracks. KEC then placed new tracks and installed new closet doors at 11605 Gale, 11537 Gale, 11529 Gale, and 12720 Grevillea-Unit C
1 1
1 $11,216.88
$14,582.83
$3,695.42
$11,216.88
$14,582.83
$3,695.42
$11,216.88
$14,582.83
$3,695.42
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$11,216.88 100.00%
$14,582.83 100.00%
$3,695.42 100.00%
$0.00
$0.00
$0.00
$560.84
$729.14
$184.77
COR #47-11529 Gale Avenue-Unit #2 and #10-Interior light above the entrance door to the apartment, light at the bottom of the stairs, top of stairs and the hallway leading to the bedrooms from the top of the stairs. 11537 Gale Avenue-Unit B- At Kitchen area (6 lights), hallway at 2nd floor, exterior of 1/2 bathroom at 1st floor. 11605 Gale Unit #3 and #7, light at the corridor.

For all listed light fixtures it was required to patch and repair at the opening to ceiling and also Unit C 12720 Grevillea. (Refer to COR #16) COR #48-2 Units: 1st Unit11537-Unit B-After removal of existing subfloor (Refer to COR #09) the existing floor joist was missing nailers and support for the wall under the staircase. KEC provided the support required and nailers so that the new flooring could be properly adhered to the subflooring.
2nd Unit: 12720-Unit C-After removal of existing subfloor (COR #09) the existing floor joist was missing nailers and support for the adjacent wall . KEC provided the support required and nailers so that the new flooring could be properly adhered to the subflooring.
174
175
176
COR #49-Unit B at Building 11537 Gale Avenue-The work includes the removal of the existing handrail and reinstalling it at lower part of steps, removal and disposal of the existing backing for the existing handrail, Installation of new backing for the railing. (Refer to COR #19) 1 1
$1,414.37
$9,149.87
$1,414.37
$9,149.87
$1,414.37
$9,149.87
$0.00
$0.00
$0.00
$0.00
$1,414.37 100.00%
$9,149.87 100.00%
$0.00
$0.00
$70.72
COR #50-11605-Unit 3 & 7-11537-Unit B and 11529 #2 and #10 and 12720- Unit C. 6 Units The work includes back splash in bathrooms at request of LDM Inspector (not called out per line items) (Refer to COR #30) $457.49

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
D OR E) (D+E+F)
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE)

FROM THIS PERIOD

PREVIOUS

APPLICATION
COR #51-4 UNIT PRICE-The work includes per the request by city inspector, the installtion of new Thermostats at units with older thermostats. 11529- Unit #2 and #10, 11605 Gale Ave Unit #3 and #7 (Refer to COR #37) 1 $3,022.89 $3,022.89 $3,022.89 $0.00 $0.00 $3,022.89 100.00% $0.00 $151.14 177
COR #52-Base board installed at 6 units (price based on COR #05)-6 Units-Unit B-11537, Unit #3 and #7-11605, Unit #2 and #10-11529,Unit C-12720 1 1
$19,572.48
$26,727.18
$19,572.48
$26,727.18
$19,572.48
$26,727.18
$0.00
$0.00
$0.00
$0.00
$19,572.48 100.00%
$26,727.18 100.00%
$0.00
$0.00
$978.62
178
179
COR #53-The work includes placement of insulation and install gypboard on ceiling and all walls in unit B at 11537 gale ave that was Abated for Asbestos and Lead (Refer to COR #39)
$1,336.36
COR #54-Electric Heaters for 12720 Grevillea Ave.-Unit C and patching existing hole in floor and wall that was left behind by previous (existing Dual Wall Heater)
1 $6,391.36 $6,391.36 $6,391.36 $0.00 $0.00 $6,391.36 100.00% $0.00 $319.57 180
181
COR #55-Electric Heaters for 11537 Gale Ave.-Unit B and patching as needed 1 1 $6,178.00 $6,178.00 $6,178.00
$-
$0.00 $0.00
$0.00
$6,178.00 100.00%
$25,828.84 100.00%
$0.00
$0.00
$308.90
COR #56-Water Damage and uneven sub flooring replacement at 11605 Gale Unit #'s 2,6,10,12/ 11537 Gale-Unit C-2nd Floor . The water damage to the subflooring caused it to warp and create an uneven surface. Therefore KEC had to remove all existing subflooring, correct the underlying issues with the joists and nailers that the subfloor was attached to. (Refer to previous COR's #9/#45 for reference of similar work)
$25,828.84 $25,828.84 $25,828.84 $1,291.44
182
183
COR #57-The work includes demolition and removal of almost all walls and ceiling existing gypboard panels due to extensive water damageplacement of insulation and installation of gypboard on ceiling and all walls in Unit #10 at 11529 Gale ave
COR #58-The work includes demolition and removal of a portion of walls and ceiling existing gypboard panels due to extensive water damageplacement of insulation and installation of gypboard on ceiling and all walls in Unit #2 at 11529 Gale ave
1 1
$15,021.42
$6,631.99
$15,021.42
$6,631.99
$-
$-
$15,021.42
$6,631.99
$0.00
$0.00
$15,021.42 100.00%
$6,631.99 100.00%
$0.00
$0.00
$751.07
$331.60
184
COR #59-The work includes removal and disposal of the existing sewer pipe at Unit #10 and Unit #4 at 11605 Gale Ave. This was Emergency work performed as the plumbing below the floor had a complete failure and required to be accessed through the ceiling of the 1st floor of the building just outside the Laundry Room.
1 $12,111.61 $12,111.61 $- $12,111.61 $0.00 $12,111.61 100.00% $0.00 $605.58 185
186
COR #60-Refer to COR #6 and #42-Pop corn removal and skim coat the ceiling with knock down texture.this invoice is for 1 unit at 11605 Gale Avenue-Unit #4
1 1
$2,843.83
$6,800.22
$2,843.83
$6,800.22
$-
$-
$2,843.83
$6,800.22
$0.00
$0.00
$2,843.83 100.00%
$6,800.22 100.00%
$0.00
$0.00
$142.19
COR #61-Refer to COR #7 and #43-This extra work is representative of the $340.01 cabinets and countertops that were shown on the jobwalk compared to what is actually required in the other units. This invoice is for 11605 Gale-Unit #4 and is a Delta bet ween the per contract (Credit) total and the additional work (Cost) total. 187
188
COR #62-Refer to COR #15 and COR #46, Removal and Replacement of Closets and Tracks at Unit #4 at 11605 Gale
1 $1,402.11 $1,402.11 $- $1,402.11 $0.00 $1,402.11 100.00% $0.00 $70.11

A B C D E F G H I J
ITEM
NO.

DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE

WORK COMPLETED MATERIALS

PRESENTLY

STORED (NOT IN STORED TO DATE
TOTAL
COMPLETED AND (G ÷ C)
% BALANCE TO

FINISH (C - G)

RETAINAGE (IF

VARIABLE RATE)

FROM THIS PERIOD

PREVIOUS

APPLICATION
D OR E) (D+E+F)
COR #63-Refer to COR #16 and COR #47-11605 Gale Unit #4, lights at the corridor and kitchen. For all listed light fixtures it was required to patch and repair at the opening to ceiling
1 $3,245.62 $3,245.62 $- $3,245.62 $0.00 $3,245.62 100.00% $0.00 $162.28 189
COR #64-Refer to COR #30 and #50. This Change Order is for the installation of the backsplash at the bathroom per LDM's request (Not required per contract) at Unit #4 of 11605 Gale Avenue
1 1
$1,284.34
$755.72
$1,284.34
$755.72
$-
$-
$1,284.34
$755.72
$0.00
$0.00
$1,284.34 100.00%
$755.72 100.00%
$0.00
$0.00
$64.22
$37.79
190
COR #65-11605 Gale-Unit #4(Refer to COR #37/51)-The work includes per the request by city inspector, the installtion of new Thermostats at units with older thermostats. 191
192
193
COR #66-Base board installed at 1 unit (Refer to COR #05 and #52)-11605 Gale Avenue-Unit #4-New Baseboards Installed
1 1
$3,262.08
$5,091.12
$3,262.08
$5,091.12
$-
$-
$3,262.08
$5,091.12
$0.00
$0.00
$3,262.08 100.00%
$5,091.12 100.00%
$0.00
$0.00
$163.10
COR #67-(Refer to COR #44 and #08) for bigger size windows than windows $254.56 shown on jobwalk-This Change Order is for 11605 Gale Unit #4 Project Totals: $4,839,409.41 $2,088,410.53 $159,778.90 $0.00 $2,248,189.43 46.46% $2,701,348.88 $ 94,079.30

AGENDA ITEM NO. 16

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Public Works
City Manager: __________
Vontray Norris
Dir. of Public Works: ___________
Akbar Farokhi
SUBJECT:

Progress Payment #4 in the amount of $1,980,792.38 due to Sequel Contractors of Santa Fe Springs, CA for Northeast Hawthorne Mobility Improvement Project (Project # 21-05) RECOMMENDED MOTION:

Staff recommends that the City Council approve this Progress Payment #4 and approve Change Order #1 & #2 to Sequel Contractors of Santa Fe Springs, CA DISCUSSION:

The work consists of construction of ADA ramps, regrading of street surface, traffic striping, including parking Ts, illuminated flashing stop signs, stormwater BMPs system, and all other work necessary to complete the improvements in accordance with the Plans and Specifications.

The following work was done: cold milling, leveling course, and placement of asphalt rubber hot mix (ARHM) cap, along with new ADA ramps and curb and gutters and work based on approved Change Order #1 & #2.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.

FISCAL IMPACT:

None. Funds for this progress payment and change orders in the amount of $1,980,792.38 are available in the adopted Fiscal Year 2023-2024 budget and will be paid for with approved and allocated Measure M Grant.

NOTICING PROCEDURES:

72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Progress Payment #4

AGENDA ITEM NO. 17

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Planning
City Manager: __________
Vontray Norris
Dir. of Planning: ___________
Gregg McClain
SUBJECT:

Agreement/Contract Between the City of Hawthorne and ViaTRON Systems, Inc. for the digitization of planning records.

RECOMMENDED MOTION:

Staff Recommends that the City Council approve the contract with ViaTRON Systems, Inc.

DISCUSSION:

ViaTRON is proposing to digitize historic Planning Department records that currently reside on microfiche and in paper files. Currently these files are not searchable and rely on an index of cases which is incomplete. Case records from years prior to 1991 are nearly all analog or on microfiche. Between 1991 and 2021 the digital records are incomplete as paper files were also made and need to be merged with the digital files. Paper case files were not eliminated completely until about 2021.

Access to historic property records is important for making the correct assessment of current development plans, especially for single-family homes. From 1926 though the 1960s, the City granted dozens of variances per year. Each variance provides relief from setbacks, height limitations, or other standards, and each is still valid. Access to the case files ensures property rights that were granted by the City are honored. Variances are just one type of application we routinely attempt to search. Our current index often alerts us to a case without providing sufficient detail to aid in the evaluation of plans. Many hours may be spent searching the right file in the right box or file cabinet, or finding the correct microfiche cards that were often misfiled.

Having a searchable database will eliminate this problem and save over 100 staff hours per year.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Goal 3: Improve development processing and customer service operations

FISCAL IMPACT:

The funds required for this project are available in the current fiscal year's adopted budget.

NOTICING PROCEDURES:

A notice was not required to be posted or published.

ATTACHMENT(S):

1. Professional Services Agreement with ViaTRON System, Inc. with ViaTRON's proposal as an attachment

CITY OF HAWTHORNE
Presented By:

Prepared For:

V i a T R O N V T X C o n t e n t
M a n a g e m e n t S y s t e m s
4455 W. 126th Street
Prepared By:

ERNST GANGNES
The Paperless Office Specialists
[email protected]
T/310-756-0604
Hawthorne, CA 90250
Los Angeles, CA 90248
18233 Hoover Street
ViaTRON SYSTEMS, INC
Fax: 310.756.0609
Client Contact Person:

Hawthorne CA 90250
Department: Planning and Community Development Department NOTES
Estimated Number of Pages: 219,600 Processing Center: ViaTRON Average Pages in a Folder: 20 Condition of Documents: AVERAGE Paper Size - Smallest: 8.5" X 11" Scan in B&W, Color or Gray Scale: BLACK & WHITE Paper Size - Largest: 11'' X 17'' Scan Resolution: 300 DPI Banker Boxes provided by: CLIENT Automatic Blank Page Removed Accuracy: 95% Packing & Manifesting of Banker Boxes by: CLIENT Automatic Page Rotation Accuracy: 95% Terms: NET 30 Billing Frequency: UPON DATA DELIVERY
PER PAGE PRICE: $0.0790 Down Payment: 0%
TOTAL PROJECT PRICE: $17,348 Down Pament Amount: $0
Documents shall be prepared for scanning by: ViaTRON Re-staple documents after scanning: NO Batch Separatore shall be provided by: VIATRON Place files back inside original folder: NO Batch separator page shall be inserted by: VIATRON Scan Books/Binding: NO Scan Post-it Notes: DISCARD Scan File Folders: NO
Number of Doc Search Requests: UNLIMITED Folders/Binding cut before scanning: N/A Freight System: ViaTRON Client shall Provide Index Database: NO Number of Locations: 1 Data shall be delivered (Media): SECURE FTP Number of Estimated Boxes: 61 Image File Format: PDF
Box Type: STANDARD 15" Content Management System: FLAT-FILE Est. Pages per Box: 3,600 Estimated Hard Drive Space (GB): 17.57 Number of Box Pickups: 1 Average size of image (KB): 80 Number of Box Deliveries: 1 Process Full Text OCR: YES
Box Storage Services - Months Box will be Stored: 3 Shred or Return to Client? RETURN TO CLIENT Key Field Indexing Data Type Index Location Format Field Size CHAR FOLDER 10
CHAR FOLDER 8
NUM FOLDER 8
4 Approval of SOW Date

FOLDER TITLE/ BINDER TITLE MANUAL

CU NUMBER MANUAL
Any services not included in this Scope of Work will be presented to Client in a Change Order.

YEAR MANUAL

DOCUMENT PREPARATION

FREIGHT SERVICES DATA DELIVERY
Method

BOX TITLE MANUAL

DOCUMENT ANALYSIS
PJ9395 - REG PAPER
Client:

City of Hawthorne Nathan Levey
4455 W. 126th Street Planning Assistant
[email protected]
4/2/2024
INDEX BY DOC TYPE, CU NUMBER AND YEAR. PDF CONVERSION.

CMAS CONTRACT # 3-22-03-1075

SCOPE OF WORK

PROJECT DETAILS

CITY OF HAWTHORNE
PROJECT NO : 9395 DATE :

4/2/2024

PROFESSIONAL SERVICES
SCANNING SERVICES 1 $17,348.00

DOCUMENT CONVERSION SERVICES
ESTIMATED 219,600 PAGES OF APPLICATIONS - INDEX BY DOC TYPE, CU NUMBER, AND YEAR.

PRICE PER PAGE IS $0.079 CENTS A PAGE.

INCLUDES DOC PREP, SCANNING, IMAGE ENHANCMENT, INDEXING, 7 LEVEL QC, PDF CONVERSION, DATA DELIVERY AND FREE OPTIONAL SHREDDING.

CMAS CONTRACT NUMBER - 3-22-03-1075
SCANNING SERVICES 1 $5,950.00

MICROFICHE CONVERSION SERVICES
ESTIMATED 3,400 SHEETS.

INDEX BY SHEET TITLE - FULL TEXT OCR PROCESSING INCLUDED PRICE PER SHEET IS $1.75
TOTAL FOR PROFESSIONAL SERVICES $23,298.00
TERMS
Payments
Product & Professional Services - Payments of NET 30
Payments
Scanning Services - Payment is billed monthly based on data delivered.

Late Payments
Client will be charged 6% for late payment of invoice.

Shredding Services
ViaTRON provides free certified box shredding services. These arrangement must be make prior to beginning the project.

Proposal Expiration Date
Due to constant changes in the technology industry the prices listed in this proposal are guaranteed for 90 days from the date of this proposal.
[Confidential Document] ERNST GANGNES 4/2/2024

PROJECT DETAILS

CITY OF HAWTHORNE
PROJECT NO : 9395 DATE :

4/2/2024
FINAL PRICE $23,298
Project Approval:

Date

PROJECT PRICING
Signature
[Confidential Document] ERNST GANGNES 4/2/2024

AGENDA ITEM NO. 18

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Police - Operations
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

The Agreement Between the City Hawthorne and West Coast Aviation for the Sales Representation and Consultation for the sale of 1988 MD500E Helicopter (Air-55) by the Hawthorne Police Department.

RECOMMENDED MOTION:

Staff recommends that the City Council approve the Consulting Agreement with West Coast Aviation and authorize the chief of the Hawthorne Police Department to execute the Agreement and any minor amendments thereto.

DISCUSSION:

This agenda bill proposes the sale of the Hawthorne Police Department's McDonnell Douglas 500E Helicopter, commonly referred to as Air-55, and seeks City Council's approval for the same.

Staff would like to begin the sales process and seek perspective buyers and/or engaging a professional broker to handle the sale of Air-55. The sale of the McDonnell Douglas 500E Helicopter aligns with the department's strategic goals and financial prudence. West Coast Aviation conducted an appraisal of the McDonnell Douglas 500E Helicopter and was able to locate a potential buyer of the helicopter for $600,000. The Hawthorne Police Department received Letter of Intent to Purchase the helicopter from Kansas Farm & Ranch, Inc.

The Hawthorne Police Department is moving towards permanently flying newly purchased 2010 Cessna Stationair T206. Phasing out our helicopter program and selling Air-55 will allow the Police Department to recoup money spent on the airplane and allow the air program to continue for years to come. This action will enable the Hawthorne Police Department to better allocate resources and utilizing the proceeds from the sale to support the air program will maintain our

current public safety priorities.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

City of Hawthorne will pay to Representative a sales commission /consulting fee at closing of escrow in the amount of $50,000.00. The sale of the Air-55 will bring in $600,000 to the General Fund, offset by $50,000 in commission.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):

1. Agreement Between the Hawthorne Police Department and West Coast Aviation Aircraft

2. Letter of Intent
“Specializing in Maximizing our Clients Positions During the Sale, Purchase, and Operation of Private Aircraft for over 35 years”
AIRCRAFT SALES & ACQUISITIONS | CHARTER | MANAGEMENT | MAINTENANCE |FRACTIONAL SHARES

AIRCRAFT SALES REPRESENTATION AND CONSULTING AGREEMENT
This Agreement is made this 2nd day of May 2024, by and between City of Hawthorne (Owner), and West Coast Aircraft Sales, LLC, (Representative/Consultant).

1. Owner has title to and desires to sell, and Representative/Consultant desires on behalf of Owner to procure a purchaser for (1) 1989 MD 500E Helicopter, N521PD, Serial # 0321E as set forth in specifications approved by Representative and Owner (collectively, the “Aircraft”).

2. Upon receipt of approved agreement, Representative shall institute a promotion and sales program reasonably acceptable to Owner, to procure a suitable purchaser for the Aircraft. Thereafter, Representative shall negotiate with prospective buyers on behalf of Owner and assist Owner and its legal counsel with all details relevant to the sale and transfer of the Aircraft. In consideration for such services by Representative, Owner hereby grants to Representative during the term of this Agreement the exclusive right to market and sell the Aircraft and to receive a consulting fee/sales commission provided for herein. Representative will use all efforts to insure the confidentiality of the Owner in connection with the sale of the Aircraft.

3. Owner agrees to list the Aircraft with an asking price of $600,000.00 (Six Hundred Thousand Dollars)

4. In consideration for Representative’s services hereunder, Owner shall pay to Representative a sales commission /consulting fee at closing in the amount of $50,000.00 (Fifty Thousand Dollars). Owner shall pay such sales commission /consulting fee to Representative through escrow by wire transfer at the close of the sale of the Aircraft. If Representative elects to purchase the Aircraft for its own account, then no sales commission shall be payable by Owner to Representative.

5. Representative shall be responsible for the general overhead, domestic travel, and promotional expenses that it incurs in connection with performing its obligations hereunder, except that Representative shall not be liable for any property or sales tax and escrow fees incurred as a result of the sale of the Aircraft, or for the cost of any demonstration flights. Aircraft demonstration flights shall be conducted only with Owner’s prior permission and upon terms and conditions acceptable to Owner.

6. Representative shall:

A. Present all written offers to Owner and its legal counsel.

B. Assist in formulation of written responses to all offers to include any additional conditions to be set forth by Owner and its legal counsel.

C. Maintain liaison contact between Owner and the purchaser during all negotiations.

D. Assist Owner’s legal counsel with development, preparation, negotiation and distribution of contract(s) as required.

E. Assist in selecting the appropriate facility for pre-purchase inspection, coordinate all test flights, assist Owner with the pre-purchase inspection oversight and related details, and assist in the negotiation of the prepurchase inspection report and the various costs that may be apportioned to each party.

F. Assist Owner’s legal counsel with closing organization and execution of transfer documents, as required, to affect a smooth and prompt delivery of the Aircraft to the new owner. “Specializing in Maximizing our Clients Positions During the Sale, Purchase, and Operation of Private Aircraft for over 35 years”
AIRCRAFT SALES & ACQUISITIONS | CHARTER | MANAGEMENT | MAINTENANCE |FRACTIONAL SHARES

7. This Agreement shall become effective on the date hereof and remain in effect until the aircraft is sold.

Either party may terminate this Agreement upon 30 days written notice. If during the term of this agreement or within 180 days following termination (if terminated at Owners option) the aircraft is sold, Representative to be due the amount of $20,000.00 (Twenty Thousand Dollars).

8. For so long as this Agreement is in effect, Owner shall (a) refer all inquiries relating to a possible sale of the Aircraft to Representative, (b) make the Aircraft reasonably available for inspection by prospective buyers, (c) ensure that the Aircraft is adequately insured to include sales demonstrations, and (d) duly execute and deliver any and all such further documents as may be required to carry out the purposes of this Agreement.

9. Each party hereby represents and warrants to the other that it has full power and authority to enter into and carry out the terms of this Agreement, and that this Agreement constitutes a legal, valid and binding obligation of such party enforceable in accordance with its terms.

10. Any notice permitted or required by either party to the other hereunder, or in connection herewith, shall be in writing and delivered personally or by certified mail, electronic transmission or air courier to the respective addresses.

11. If a party brings an action, arbitration or legal proceeding for an alleged breach of any provision of this Agreement or to otherwise enforce, protect or establish any term or covenant of this Agreement, the prevailing party shall be entitled to recover reasonable attorney’s fees and court costs.

12. Seller’s Representative Pledge: At all times during the term of this Agreement, Representative agrees to represent only the interests of Owner as Owner’s representative. Representative will at all times act solely on behalf of Owner in all aspects of the relationship during the term of this Agreement. Should any situations arise that would create a potential conflict of interest, Representative will immediately disclose these circumstances with Owner for further discussions.

End.

Signature blocks on next page
“Specializing in Maximizing our Clients Positions During the Sale, Purchase, and Operation of Private Aircraft for over 35 years”
AIRCRAFT SALES & ACQUISITIONS | CHARTER | MANAGEMENT | MAINTENANCE |FRACTIONAL SHARES IN WITNESS WHEREOF, authorized parties hereto have executed this Agreement below as of the date first mentioned above.

Approved and Accepted
City of Hawthorne West Coast Aircraft Sales, LLC
By:_________________________ By:___________________________ Signature Signature
Name: ______________________ Name:_________________________

Date: _______________________ Date: __________________________ City Attorney for City of Hawthorne
By:__________________________
Name:

Date: ________________________

LETTER OF INTENT
Aircraft: MD500E, N52lPD, S/N: 0321E
Kansas Farm & Ranc h nc. would like to offer to purchase the above referenced aircraft subject to the 2 following terms and conditions
Total purchase price is six-hundred thousand U.S. Dollars ($600.000.00).

The airworthy Aircraft will be delivered with all logs and records, all systems in an airworthy and operational condition, with a US Certificate of Airworthiness, all calendar and hourly inspections accomplished and current, and all airworthiness directives and mandatory service bulletins complied with, along with a fresh annual inspection. Seller is to keep as much law entbrcement equipment on the aircrafl, with special consideration to not make the aircrat't unairworthy.

At closing the title shall be free and clear ofall liens and encumbrances, and all airworthiness discrepancies identified during the annual inspection rectified.

Seller witl make the Aircrafts available for a pre-buy inspection in Hawthorn, CA. Purchaser will be authorized to perfbrm a pre-purchase inspection at its expense, to include verification ot' specifications, history, and maintenance status of the Aircraft. Purchaser will be provided an oppornrnity for a test flight with Seller's pilot. The sale price is 100% contingent on pre-buy inspection and tied to refundable deposit.

Engine, blades, transmission, and airframe must be in serviceable condition as required for complete inspection.

Aflter completion of pre-buy inspection has been accomplished and correction ofany items as per paragraph (2), and placement of the Bill of Sale and any release(s) of lien in escrow, full payment for the Aircraft will be transferred to Seller's bank.

Except for conditions listed above, the offer lor the Aircraft is in an "as is" condition.

Upon acceptance of this ofl'er by Seller, Purchaser will proceed with traveling to conduct prebuy inspection and place l0% refundable deposit with Insured Aircraft Title Service, Oklahoma City, Okla. phone # 405-681-6663, fax # 405-681-9299, to close sale. 4 5
6 7
8 The terms and conditions ofthis offer (and acceptance thereto) shall remain confidential, Seller and Purchaser agree not to disclose any terms or conditions to any third parties either prior or subsequent to delivery ofthe Aircraft, except where required by law, or with prior written consent of the other party hereto.

If this olfer is acceptable please sign below and return by email. This olfer is subj ect to a mutually agreeable Aircraft Sales Contract signed by both parties. t0
Purchaser
Seller
Date

9. c- fgr[2,1

AGENDA ITEM NO. 19

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Police - Operations
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

Third Amendment to Exclusive Agreement Between the City of Hawthorne and Redflex Traffic Systems, Inc. for Photo Red Light Enforcement Program.

RECOMMENDED MOTION:

Staff recommends that the City Council approve and authorize the City Manager to execute the Third Amendment to the Exclusive Agreement Between the City of Hawthorne, and Redflex Traffic Systems, Inc. for Photo Red Light Enforcement Program.

DISCUSSION:

In 2003, the City of Hawthorne entered into an agreement with Redflex Traffic Systems, Inc. to begin a Photo Red Light Enforcement Program. This enforcement program currently encompasses approaches at four intersections within the City.

In April, 2009, a new Exclusive Agreement Between the City of Hawthorne, in the County of Los Angeles, CA and Redflex Traffic Systems, Inc. for Photo Red Light Enforcement Program was entered into.

In March, 2012, the City of Hawthorne and Redflex Traffic Systems, Inc. approved Amendment No. One to the Exclusive Agreement of April 2009.

In December, 2020, the Second Amendment to the agreement of April, 2009 extended the term of the Exclusive Agreement of April, 2009, through the end of FY 2023/24.

Approval of the proposed Third Amendment to the agreement of April, 2009 will extend the term of the Exclusive Agreement of April, 2009, through the end of FY 2028/29.

The red-light photo enforcement program addresses a specific issue (red light violations) at each location where it is placed. The table below illustrates figures obtained from the red light photo enforcement program for two calendar years, 2005 and 2023, reflecting the stats of the first year of the program and the latest year.

Calendar Year Incidents Reviewed Notices Printed Citations Issued 2005 30,303 12,549 6,384
2023 26,429 20,256 10,064
% Change 12.89% Decrease* 61.95% Increase 63.43% Increase

• Incidents Reviewed: Total number of possible red light camera violations processed by Redflex Traffic Systems, Inc., and submitted for review to Hawthorne Police Department staff.

• Notices Printed: Total number of actual citations combined with requests for information issued at the direction of Hawthorne Police Department staff after reviewing the incident.

• Citations Issued: Total number of citations issued.

Beginning with calendar year 2004 and ending with calendar year 2023, there have been in excess of 300,000 citations issued via the red-light photo enforcement program. The actual number of citations issued increased between 2005 and 2023, the total number of potential violations actually decreased 12.89%. This is indicative of an effective traffic education program. Many motorists consistently drive the same route on a daily basis based on their routines (work commutes, school, etc.). The decrease in potential violations from 2005 to 2023 shows that these consistent drivers are aware of the red-light cameras at the four intersections covered by the program, and have adjusted their driving habits accordingly.

Despite the drop in overall possible violations depicted in the table above, there continues to be a sufficient amount of violations occurring to warrant continuation of the program at the current locations. The presence of the program in these high traffic areas frees up officers and police resources to other areas where they are needed.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

FISCAL IMPACT:

None.

NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act

ATTACHMENT(S):

1. Hawthorne Contract

2. Hawthorne 1st Amendment

3. Hawthorne 2nd Amendment

4. Hawthorne 3rd Amendment

15 THIRD AMENDMENT TO AMENDMENT

TO PROFESSIONAL SERVICES AGREEMENT
This Third Amendment (the "Third Amendment") to Agreement between the City of Hawthorne, CA and Redflex Traffic Systems, Inc. for Photo Red Light Enforcement Program is made by and between the City of Hawthorne, CA (the "Customer" or the "City"), and Redflex Traffic Systems, Inc., now doing business as Verra Mobility Systems ("Verra Mobility") (individually referred to as a "Party" and together referred to as the "Parties"). The Effective Date of this Third Amendment is May ___, 2024.

RECITALS
WHEREAS, the Parties executed the Exclusive Agreement between the City of Hawthorne, CA and Verra Mobility for Photo Red Light Enforcement Program on April 19, 2009 (the "Original Agreement"); WHEREAS, the Agreement was amended on March 3, 2012, to make changes and improvements to Sections 2, 3.3.10, 6.1, 6.2, 6.3 and Exhibits "A" and "D" (the "First Amendment") (collectively, with the Original Agreement, the "Agreement");
WHEREAS, Except as otherwise specifically amended herein in this Third Amendment, all other terms and conditions contained in the Agreement shall remain in full force and effect; WHEREAS, the Parties now desire to extend the Term and update the Notice address of the Agreement; and
NOW THEREFORE, the Parties hereby amend the Agreement as follows:

TERMS AND CONDITIONS
A. Term. Section 2, "Term," of the Agreement is hereby replaced in its entirety with the following language:

2. TERM. The term of this Agreement shall commence as of the Effective date of this Third Amendment and shall continue until June 30, 2029. The Customer shall have the right, but not the obligation, to extend the term of this Agreement for up to one (1) additional four (4) year period following the expiration of the Initial Term ("Renewal Term" and collectively with the Initial Term, the "Term"). The Customer may exercise its right to extend the term of this Agreement for a Renewal Term by providing written notice to Verra Mobility not less than thirty (30) days prior to the last day of the Initial Term. In the absence of such notice to extend the Term of this Agreement, the Term shall be automatically extended from month to month until either (1) the City or Verra Mobility terminate this Agreement upon thirty (30) days written notice or (2) the Parties enter into a new agreement.

B. Notices. Section 9.1 of the Agreement is hereby amended to change the Notice address for Verra Mobility to the following:

Verra Mobility Systems
Attn: Government Solutions Legal Department
1150 N. Alma School Road
Mesa, AZ 85201
Email: [email protected]
C•. Enforceability of Non-Amended Terms and Conditions. Except as expressly amended in this Third Amendment, the Terms and Conditions of the Agreement shall remain in full force and effect.

To the extent that this Third Amendment conflicts with the terms of the Agreement, this Third Amendment shall control. Any capitalized terms not defined in this Third Amendment shall have the meanings ascribed to them in the Agreement.

Approved as to form, content and legality:

CITY OF HAWTHRONE, CALIFORNIA VERRA MOBILITY SYSTEMS
By: ___________________________ By: __________________________ Name: ___________________________ Name: __________________________ Title: ___________________________ Title: __________________________

AGENDA ITEM NO. 20

CITY OF HAWTHORNE
City Council

AGENDA BILL
For the meeting of June 11, 2024
Originating Department: Information Technology
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:

Annual renewal payment of cloud-hosted Tyler Technology’s software Enterprise Permitting & Licensing (formerly EnerGov) in the amount of $79,004.25 RECOMMENDED MOTION:

Staff Recommends that the City Council authorize payment to Tyler Technologies.

DISCUSSION:

The Tyler Technologies EPL cloud-hosted system is integral to the City’s Virtual City Hall Project.

This platform provides a suite of services designed to streamline various citizen-facing operations, supporting the Public Works, Building & Safety, Planning, and Business Licensing/Cashiering departments, including the 311 application and MyCivic engage portals. The EPL software facilitates automated permitting, development project processing, plan check processing, inspections, and centralized cashiering and payment collection for these departments. This service is fully cloud-hosted and is part of the larger Munis municipal management suite of applications.

ECONOMIC DEVELOPMENT STRATEGIC PLAN:

Free text
FISCAL IMPACT:

Funds for the 2024/2025 annual maintenance fee will be sourced from the City Manager’s Contract Services account.

NOTICING PROCEDURES:

None

ATTACHMENT(S):

1. Tyler Technology Invoice
*025$449310%2-*
Invoice No Date Page
1 of 2
Bill To: Ship To:

Currency Terms Due Date
USD

CITY OF HAWTHORNE
ATTN: ACCOUNTS PAYABLE
4455 WEST 126TH STREET
HAWTHORNE, CA 90250-0000
Invoice
PO Number
NET30
Remittance:

Ord No
025-449310a
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:

Tyler Technologies - Local Government
Phone: 1-800-772-2260 Press 2, then 2
Email: [email protected]

CITY OF HAWTHORNE
ATTN: ACCOUNTS PAYABLE
4455 WEST 126TH STREET
HAWTHORNE, CA 90250-0000
Cust No.-BillTo-ShipTo
5156 - MAIN - MAIN
01/01/2024
187163 01/31/2024
Contract Date Description Units Rate Extended Price
Contract No.: HAWTHORNE, CITY OF
01/Feb/2021 EnerGov Community Development Suite - Annual Fee 14 2,507.40 35,103.60 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Central Cashiering SDK - Subscription Fee 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Citizen Self Service - Community Development - Annual Fee 1 9,600.15 9,600.15 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Community Development SDK - Annual Fee 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Decision Engine (PLM) - Subscription Fee 1 9,600.15 9,600.15 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov e-Reviews - Subscription Fee 1 16,551.15 16,551.15 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Intelligent Automation Agent - Recurring Service 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Intelligent Objects - Recurring Service 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov My GovPay - Subscription Fee 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Report Toolkit - Annual Fee 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Standard Technical Support - Annual Fee 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov Unlimited iG Workforce App Access - Annual Fee 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 Tyler 311 for EnerGov Only - Subscription Fee 1 6,069.00 6,069.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 EnerGov VirtualPay - Subscription Fee 1 0.00 0.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 Tyler GIS - Subscription Fee 1 0.00 0.00
Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
01/Feb/2021 Tyler Cashiering - Annual Fee 1 11,806.20 11,806.20 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
30/Mar/2022 EnerGov Community Development Suite 10 2,507.40 25,074.00 Cycle: Start: 01/Feb/2024, End: 31/Jan/2025
Invoice No Date Page
2 of 2
Bill To: Ship To:

Currency Terms Due Date
USD

CITY OF HAWTHORNE
ATTN: ACCOUNTS PAYABLE
4455 WEST 126TH STREET
HAWTHORNE, CA 90250-0000
Invoice
PO Number
NET30
Remittance:

Ord No
025-449310a
Tyler Technologies, Inc.
(FEIN 75-2303920)
P.O. Box 203556
Dallas, TX 75320-3556
Questions:

Tyler Technologies - Local Government
Phone: 1-800-772-2260 Press 2, then 2
Email: [email protected]

CITY OF HAWTHORNE
ATTN: ACCOUNTS PAYABLE
4455 WEST 126TH STREET
HAWTHORNE, CA 90250-0000
Cust No.-BillTo-ShipTo
5156 - MAIN - MAIN
01/01/2024
187163 01/31/2024
Contract Date Description Units Rate Extended Price
**ATTENTION**
Order your checks and forms from
Tyler Business Forms at 877-749-2090 or
tylerbusinessforms.com to guarantee
100% compliance with your software.

Subtotal
Invoice Balance
113,804.25
-2,400.00
-32,400.00
79,004.25
Apply check# 473405 $2,400.00 and check# 473588 $32,400.00 $113,804.25
-$2,400.00
-$32,400.00
$79,004.25