Alex Vargas, Mayor
Katrina Manning, Mayor Pro Tem
Angie Reyes English, Councilmember
Alex Monteiro, Councilmember
L. David Patterson, Councilmember
Dayna S. Williams-Hunter, City
Clerk
Marie Poindexter-Hornback, City
Treasurer
CITY OF HAWTHORNE
CITY COUNCIL REGULAR MEETING
AGENDA FOR SEPTEMBER 24, 2024 6:00 PM
COUNCIL CHAMBER AT CITY HALL
4455 W. 126th STREET, HAWTHORNE, CALIFORNIA
MEETING INFORMATION
IF YOU ARE AN INDIVIDUAL WITH A DISABILITY AND NEED REASONABLE
ACCOMMODATION OR MODIFICATION PURSUANT TO THE AMERICANS WITH
DISABILITIES ACT (ADA) PLEASE CONTACT THE CITY CLERK DEPARTMENT AT [email protected] OR CALL (310) 349-2915 PRIOR TO THE MEETING FOR ASSISTANCE.
THE MEETING IS SHOWN LIVE ON CABLE CHANNEL 22, AND WILL BE REBROADCAST
AS PART OF THE REGULAR CITY COUNCIL, SUCCESSOR AGENCY, AND RELATED MEETINGS ACCORDING TO THE PUBLISHED CABLE SCHEDULE OF PROGRAMS. IT SHALL
ALSO BE BROADCAST LIVE AND BE MADE AVAILABLE THEREAFTER ON THE CITY OF HAWTHORNE'S WEBSITE:
https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos Or online on YouTube by searching for Hawthorne Community Television ______________________
THE AGENDA, STAFF REPORTS AND ATTACHMENTS ARE AVAILABLE ONLINE AT https://www.cityofhawthorne.org/departments/community-services/hawthornecommunity-television/meeting-videos AND THEN SELECTING THE DESIRED MEETING. MEMBERS OF THE PUBLIC MAY INSPECT (AT NO COST) AND/OR OBTAIN COPIES (UPON PAYMENT OF THE CITY’S
CURRENT COPYING FEE) OF ANY REGULAR SESSION ITEM BY CONTACTING THE CITY CLERK DEPARTMENT AT CITY HALL VIA TELEPHONE (310) 349-2915 OR EMAIL [email protected].
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
PROCLAMATIONS/CERTIFICATES/PRESENTATIONS
1. The Hawthorne Police Department and the Community Services Department will provide an update and short presentation on the City’s efforts to engage with and assist the homeless community, and how such concerns can be reported to the appropriate City Department.
2. Urgent Care Presentation – Jenni and Andrew Baird
ORAL COMMUNICATIONS
ORAL COMMUNICATION INSTRUCTIONS
ANY PERSON DESIRING TO ADDRESS THE CITY COUNCIL AND PARKING AUTHORITY SHOULD COMPLETE A
SPEAKER REQUEST CARD AND SUBMIT THE CARD TO THE CITY CLERK/SECRETARY PRIOR TO THE COMMENCEMENT OF THE CITY COUNCIL, PARKING AUTHORITY AND HOUSING AUTHORITY MEETING. AFTER
OBTAINING PERMISSION TO PROCEED BY THE PRESIDING OFFICER SPEAKERS SHOULD FIRST STATE THEIR FULL NAME AND ADDRESS FOR THE RECORD. THEY THEN SHALL STATE THEIR BUSINESS FOR ALL GOVERNING BODIES
BRIEFLY AND COMPLETELY AND UNLESS GRANTED FURTHER TIME BY A GOVERNING BODY SHALL LIMIT THEIR ADDRESS TO THREE MINUTES. THE THREE-MINUTE LIMIT SHALL INCLUDE GOVERNING BODY OR STAFF RESPONSES, IF ANY, TO QUERIES POSED BY SPEAKERS. HOWEVER, THE STATE OPEN MEETINGS LAW (GOVERNMENT CODE SECTION 54950 ET SEQ.) PROHIBITS THE CITY COUNCIL FROM PROVIDING A DETAILED RESPONSE OR ACTING UPON ANY ITEM NOT CONTAINED ON THE AGENDA POSTED 72 HOURS BEFORE A REGULAR MEETING AND 24 HOURS BEFORE A SPECIAL MEETING. ALL REMARKS SHALL BE ADDRESSED TO THE GOVERNING BODIES AS A BODY AND NOT TO ANY PARTICULAR MEMBER THEREOF. THE GOVERNING BODY MAY EITHER
DISPOSE OF THE COMMUNICATION AT THE CLOSE THEREOF OR MAY REFER IT TO AN APPROPRIATE ADMINISTRATIVE OFFICER FOR STUDY, INVESTIGATION, REPORT, AND/OR RECOMMENDATION. DISCUSSION, IF ANY, SHALL BE BY MEMBERS OF A GOVERNING BODY ONLY. (H.M.C. 2.06.180, RESO. NO. 6443)
CITY CLERK'S CONSENT CALENDAR
3. Approval of waiver of full readings of resolutions and ordinances on Tuesday, September 24, 2024's agenda. Motion to waive full readings.
4. City Treasurer requests approval of the warrants. Motion to approve the warrants.
RESOLUTIONS
5. RESOLUTION NO. 8487
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA, ADOPTING TAX-ADVANTAGED BONDS-ISSUANCE COMPLIANCE PROCEDURES.
6. RESOLUTION NO. 8488
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, IN SUPPORT OF PROPOSITION 36, THE HOMELESSNESS, DRUG
ADDICTION, AND THEFT REDUCTION ACT
7. RESOLUTION NO. 8489
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA, APPROVING , AUTHORIZING, & RATIFYING THE SUBMISSION OF
THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP), GRANT NUMBER PT25094
8. RESOLUTION NO. 8490
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA, APPROVING, AUTHORIZING, & RATIFYING THE SUBMISSION OF THE
STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY MOTORCYCLIST SAFETY EDUCATION AND TRAINING PROGRAM, GRANT NUMBER MC25003.
9. RESOLUTION NO. 8491
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE,
CALIFORNIA, APPROVING AN AGREEMENT BETWEEN THE CITY AND HARRIS &
ASSOCIATES TO PROVIDE THE CITY WITH VARIOUS SERVICES ASSOCIATED WITH THE CITY’S 2024 LEASE REVENUE BONDS, 2019 POBS, 2016 CERTIFICATES OF PARTICIPATION, AND COMMUNITY FACILITIES DISTRICTS (“CFDs”) AND BONDS.
10. RESOLUTION NO. 8492
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, PROCLAIMING SEPTEMBER 15, 2024 THROUGH OCTOBER 15, 2024
AS HISPANIC HERITAGE MONTH IN THE CITY OF HAWTHORNE, CALIFORNIA BIDS: OPENINGS & RESULTS
11. Bid Opening for Project #24-02: New City Yard
GENERAL MATTERS
12. Fire Services Agreement with the Consolidation Fire Protection District of Los Angeles
RECOMMENDED MOTION: Staff Recommends that the City Council receive and file
CITY MANAGER'S CONSENT CALENDAR
13. Approval of an Agreement for Homelessness Coordination between the City of Hawthorne and St. Margaret Center
RECOMMENDED MOTION: Staff recommends that the City Council approve the agreement with St. Margaret Center to establish a partnership that will fund and fill the position of a Homeless Services Supervisor. The Homeless Services Supervisor will coordinate homelessness outreach, services, and programs within the City of Hawthorne.
14. Progress Payment #6 and Final Acceptance in the amount of $108,870.00 due to Sequel Contractors of Santa Fe Springs, CA for Northeast Hawthorne Mobility Improvement Project (Project # 21-05)
RECOMMENDED MOTION: Staff recommends that the City Council approve this Progress Payment #6 and Final Acceptance to Sequel Contractors of Santa Fe Springs, CA and release 5% retention amount 35 days after Final Approval.
15. Section 8 Housing Choice Voucher Program, Award of Additional Administrative Fee Funding for Small Area Fair Market Rents Implementation RECOMMENDED MOTION: The staff recommends that the City Council:
1. Receive and approve for use, the Special Administrative Fees from the U.S.
Department of Housing and Urban Development (HUD) to offset the transition cost of the mandatory use of Small Area Fair Market Rents (SAFMRs).
2. Authorize the Finance Department to make funds immediately available in the 810 account.
16. Agreement with the City of Inglewood for Supplemental Law Enforcement Services for Special Events in the City of Inglewood.
RECOMMENDED MOTION:
Approve the proposed Agreement with the City of Inglewood for supplemental law enforcement support for special events in the City of Inglewood, and authorize the City Manager or the Chief of Police to execute all documents related thereto.
17. Receive and file Housing Authority Annual Report for Fiscal Year 2023-24 RECOMMENDED MOTION: Staff recommends that the City Council receive and file the City of Hawthorne Housing Authority Annual Report for Fiscal Year 2023- 24 (EXHIBIT “A”)
18. Professional Services Agreement between the City of Hawthorne (“City”) and Kimley-Horn.
RECOMMENDED MOTION: Staff recommends that the City Council approve the Professional Services Agreement with Kimley-Horn and authorize the City Manager to execute the Agreement and make minor changes thereto.
19. Appropriation of $328,789 from 325-6101-601-0-0-40514, for Jim Thorpe Ball Diamond Improvements by Community Services Department.
RECOMMENDED MOTION: Staff Recommends that the City Council approve the financial contributions and project framework for the Dodgers Dreamfield at Jim Thorpe Park.
CITY ATTORNEY'S CONSENT CALENDAR
20. Claim for bodily injury by Matthew Marin.
RECOMMENDED MOTION: Staff recommends that the City Council deny the claim by Matthew Marin.
21. Claim for bodily injury by Gabriel Rivera.
RECOMMENDED MOTION: Staff recommends that the City Council deny the claim by Gabriel Rivera.
ELECTED OFFICIALS REPORTS/RECOMMENDATIONS
ADJOURNMENT
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF HAWTHORNE )
I, DIANA CUCALON, Deputy City Clerk for the City of Hawthorne, certify that a true and correct copy of the foregoing City Council Meeting Agenda was posted not less than 72 hours before the City Council Meeting to be held on Tuesday, September 24, 2024 . __________________________________
DIANA CUCALON, HAWTHORNE DEPUTY CITY CLERK
AGENDA ITEM NO. 4
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of September 24, 2024
Originating Department: Licensing
City Manager: __________
Vontray Norris
Revenue & A/P Mgr: ___________
Shuntell Dixon
SUBJECT:
City Treasurer requests approval of the warrants. Motion to approve the warrants.
RECOMMENDED MOTION:
Staff Recommends that the City Council approve the warrants issued for the period of 09/11/2024 to 09/24/2024 in the total of $6,417,448.79.
DISCUSSION:
Staff plans to issue checks to the vendors that provide goods and services to the City of Hawthorne.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Develop and implement clear, business friendly methods of communicating useful and helpful information to vendors.
FISCAL IMPACT:
None. Funds for these payments with the amount of $6,417,448.79 are available in the adopted Fiscal Year 2024-2025 budget.
Description of Warrants Amount
Payroll City Warrants $ 981,997.29
General City Warrants $ 5,410,501.07
Housing Warrants $ 734.96
Asset Forfeiture Warrants $ 24,215.47
Grand Total $ 6,417,448.79
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. COUNCIL WARRANTS 09/18/24
K:\Finance\COUNCIL APPROVAL OF WARRANTS\2025\Council approval of Warrants 092424.xlsx ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Payroll City Warrants for your approval:
Date Start Ending Warrant type Total $
9/12/24 196304 196321 PAYROLL 13,017.67
9/12/24 29136 29438 PAYROLL 968,979.62
* Emergency Issue - for ratification only 981,997.29
State of California, County of Los Angeles SS:
The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.
City Treasurer
City Clerk
CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 24, 2024
Warrant #s
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following General City Warrants for your approval:
Date Start Ending Warrant type Total $
9/12/24 487612 487628 DEBT LEVIES 18,227.23
9/16/24 487629 487629 CITY-SPECIAL 20,424.77
9/24/24 487630 487637 UTILITIES 189,189.18
9/24/24 487638 487764 CITY 4,944,902.83
9/18/24 487765 487765 CITY 237,757.06
5,410,501.07
* Emergency Issue - for ratification only
State of California, County of Los Angeles SS:
The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct. City Treasurer
City Clerk
CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 24, 2024
Warrant #s
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/12/2024 13:11
User: sdixon
Program ID: appdwarr
CHECK: DL091224 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 123239 CA DISBURSEMENT UNIT
83595 09/12/24 487612 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 704.30 INVOICE: 2024-20
VENDOR TOTALS 4,225.80 YTD INVOICED 22,537.60 YTD PAID 704.30 119637 CA SDU, STATE DISBURSEMENT UNIT
83591 09/12/24 487613 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 258.46 INVOICE: 2024-20
VENDOR TOTALS 1,550.76 YTD INVOICED 8,270.72 YTD PAID 258.46 119685 CA SDU, STATE DISBURSEMENT UNIT
83592 09/12/24 487614 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 177.69 INVOICE: 2024-20
VENDOR TOTALS 1,066.14 YTD INVOICED 5,686.08 YTD PAID 177.69 124099 CALIFORNIA STATE DISBURSEMENT UNIT
83593 09/12/24 487616 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 533.53 INVOICE: 2024-20
VENDOR TOTALS 2,134.12 YTD INVOICED 2,134.12 YTD PAID 533.53 123708 CALIFORNIA STATE DISBURSEMENT UNIT
83598 09/12/24 487615 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 126.00 INVOICE: 2024-20
VENDOR TOTALS 756.00 YTD INVOICED 4,095.00 YTD PAID 126.00 124168 EMPLOYMENT DEVELOPMENT DEPT.
83600 09/12/24 487617 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 89.18 INVOICE: 2024-20
VENDOR TOTALS 89.18 YTD INVOICED 89.18 YTD PAID 89.18
122863 FRANCHISE TAX BOARD
83594 09/12/24 487619 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 100.00 INVOICE: 2024-20
VENDOR TOTALS 600.00 YTD INVOICED 3,200.00 YTD PAID 100.00 123629 FRANCHISE TAX BOARD
83597 09/12/24 487620 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 150.00 INVOICE: 2024-20
VENDOR TOTALS 900.00 YTD INVOICED 2,850.00 YTD PAID 150.00 121291 FRANCHISE TAX BOARD
83599 09/12/24 487618 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 50.00 INVOICE: 2024-20
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/12/2024 13:11
User: sdixon
Program ID: appdwarr
CHECK: DL091224 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 300.00 YTD INVOICED 1,600.00 YTD PAID 50.00 4 H.M.E.A.
83586 09/12/24 487621 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 2,220.00 INVOICE: 2024-20
VENDOR TOTALS 13,500.00 YTD INVOICED 71,940.00 YTD PAID 2,220.00 99379 HAWTHORNE EXECUTIVE GROUP
83585 09/12/24 487622 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 360.00 INVOICE: 2024-20
VENDOR TOTALS 2,160.00 YTD INVOICED 12,040.00 YTD PAID 360.00 3 HAWTHORNE POLICE OFFICERS ASSN
83587 09/12/24 487623 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 4,872.93 INVOICE: 2024-20A
83588 09/12/24 487623 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 648.00 INVOICE: 2024-20B
83589 09/12/24 487623 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 3,117.35 INVOICE: 2024-20C
VENDOR TOTALS 51,094.08 YTD INVOICED 268,305.83 YTD PAID 8,638.28 123935 LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
83601 09/12/24 487624 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 139.75 INVOICE: 2024-20
VENDOR TOTALS 838.50 YTD INVOICED 1,816.75 YTD PAID 139.75 115178 PRE PAID LEGAL SERVICES, INC.
83590 09/12/24 487625 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 142.55 INVOICE: 2024-20
VENDOR TOTALS 864.05 YTD INVOICED 4,898.35 YTD PAID 142.55 113121 TOTAL ADMINISTRATION SVCS CORP
83602 09/12/24 487626 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 341.53 INVOICE: 2024-20A
83603 09/12/24 487626 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 2,776.37 INVOICE: 2024-20B
VENDOR TOTALS 19,162.46 YTD INVOICED 111,452.29 YTD PAID 3,117.90 103511 U.S. BANK PARS 6746022400, L.A. LOCKBOX 511649
83604 09/12/24 487627 P 09/12/24 960 20270 PARS LIABILITY 1,043.35 INVOICE: 2024-20A
83605 09/12/24 487627 P 09/12/24 960 20270 PARS LIABILITY 260.86 INVOICE: 2024-20B
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/12/2024 13:11
User: sdixon
Program ID: appdwarr
CHECK: DL091224 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 19,674.21 YTD INVOICED 85,472.95 YTD PAID 1,304.21 123240 VILLEGAS, ALBA
83596 09/12/24 487628 P 09/12/24 960 21600 ACCRUED WAGES PAYABLE 115.38 INVOICE: 2024-20
VENDOR TOTALS 692.28 YTD INVOICED 3,807.54 YTD PAID 115.38 REPORT TOTALS 18,227.23
COUNT AMOUNT
TOTAL PRINTED CHECKS 17 18,227.23
** END OF REPORT - Generated by Shuntell Dixon **
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/12/2024 15:40
User: sdixon
Program ID: appdwarr
CHECK: C091624 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 124157 STEPHEN ROULAC
83285 08/20/24 2415 487629 T 09/16/24 10015010 40744 RECEIVERSHIPS 15,424.77 INVOICE: August 20, 2024
83614 08/12/24 487629 T 09/16/24 10015010 40514 CONTRACT SERVICES 5,000.00 INVOICE: 08/12/2024
VENDOR TOTALS 20,424.77 YTD INVOICED 20,424.77 YTD PAID 20,424.77 REPORT TOTALS 20,424.77
COUNT AMOUNT
TOTAL EFT TRANSFERS 1 20,424.77
** END OF REPORT - Generated by Shuntell Dixon **
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 12:21
User: sdixon
Program ID: appdwarr
CHECK: UT092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 115390 A T & T MOBILITY
82874 07/23/24 487630 P 09/24/24 10001221 43054 TELEPHONE 252.66 INVOICE: JY287311965804
VENDOR TOTALS 252.66 YTD INVOICED 3,680.04 YTD PAID 252.66 115783 AT&T
81569 07/27/24 487632 P 09/24/24 10001222 43054 TELEPHONE 29.93 INVOICE: JY9391026325
VENDOR TOTALS 4,130.07 YTD INVOICED 117,553.58 YTD PAID 29.93 15960 AT&T
82880 08/07/24 487631 P 09/24/24 10001222 43054 TELEPHONE 31.87 INVOICE: AG3348410068
VENDOR TOTALS 380.13 YTD INVOICED 2,758.86 YTD PAID 31.87 115783 AT&T
82883 08/01/24 487632 P 09/24/24 10001222 43054 TELEPHONE 89.97 INVOICE: AG9391026293
82886 08/07/24 487632 P 09/24/24 10001222 43054 TELEPHONE 30.12 INVOICE: AG9391026284
82887 08/07/24 487632 P 09/24/24 10001222 43054 TELEPHONE 30.12 INVOICE: AG9391026320
82888 08/01/24 487632 P 09/24/24 10001222 43054 TELEPHONE 29.99 INVOICE: AG9391026278
82889 08/01/24 487632 P 09/24/24 10001222 43054 TELEPHONE 59.98 INVOICE: AG9391026345
82923 06/20/24 487632 P 09/24/24 10001222 43054 TELEPHONE 467.62 INVOICE: JN9391026341
83357 08/13/24 487632 P 09/24/24 10001222 43054 TELEPHONE 285.56 INVOICE: AG9391026343
VENDOR TOTALS 4,130.07 YTD INVOICED 117,553.58 YTD PAID 993.36 103177 CALIFORNIA WATER SERVICE
83197 08/20/24 487633 P 09/24/24 10061100 45444 UTILITIES 923.40 INVOICE: AG9056440300
83198 08/19/24 487633 P 09/24/24 10061100 45444 UTILITIES 561.71 INVOICE: AG5297758587
83199 08/16/24 487633 P 09/24/24 46715732 45444 UTILITIES 546.95 INVOICE: AG4046764921
83200 08/16/24 487633 P 09/24/24 22041060 45444 UTILITIES 20.09 INVOICE: AG3357207262
83201 08/16/24 487633 P 09/24/24 10011500 45154 GENERAL EXPENSE 20.09 INVOICE: AG9004264798
83202 08/16/24 487633 P 09/24/24 46847150 45444 UTILITIES 107.70 INVOICE: AG8816940090
83203 08/21/24 487633 P 09/24/24 22041060 45444 UTILITIES 68.99 INVOICE: AG0866316861
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 12:21
User: sdixon
Program ID: appdwarr
CHECK: UT092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 83204 08/15/24 487633 P 09/24/24 46615731 45444 UTILITIES 430.10 INVOICE: AG7858758946
83205 08/15/24 487633 P 09/24/24 22041060 45444 UTILITIES 310.16 INVOICE: AG9379311111
83207 08/14/24 487633 P 09/24/24 10061100 45444 UTILITIES 46.89 INVOICE: AG4031446452
83208 08/14/24 487633 P 09/24/24 10061100 45444 UTILITIES 98.98 INVOICE: AG6395574084
83209 08/14/24 487633 P 09/24/24 22041060 45444 UTILITIES 3,458.62 INVOICE: AG3089311111
83210 08/14/24 487633 P 09/24/24 10061100 45444 UTILITIES 44.26 INVOICE: AG1072582226
83211 08/14/24 487633 P 09/24/24 10061100 45444 UTILITIES 128.84 INVOICE: AG8717030744
83212 08/14/24 487633 P 09/24/24 22041060 45444 UTILITIES 268.68 INVOICE: AG2207311111
83354 07/31/24 487633 P 09/24/24 10061100 45444 UTILITIES 2,040.89 INVOICE: JY5612411111
VENDOR TOTALS 58,868.69 YTD INVOICED 341,934.67 YTD PAID 9,076.35 18100 GOLDEN STATE WATER CO.
83213 08/13/24 487634 P 09/24/24 10061100 45444 UTILITIES 323.29 INVOICE: AG87617300006
83214 08/13/24 487634 P 09/24/24 10061100 45444 UTILITIES 977.38 INVOICE: AG77537000000
83215 08/14/24 487634 P 09/24/24 10061100 45444 UTILITIES 259.94 INVOICE: AG28617300000
83217 08/14/24 487634 P 09/24/24 10061100 45444 UTILITIES 261.61 INVOICE: AG28617300000
83218 08/12/24 487634 P 09/24/24 32420030 41144 PHLA PROJECT 261.14 INVOICE: AG77948662174
VENDOR TOTALS 24,513.04 YTD INVOICED 160,622.13 YTD PAID 2,083.36 17953 SO CALIF EDISON CO
83226 08/16/24 487635 P 09/24/24 10061010 45444 UTILITIES 209.61 INVOICE: AG700415512274
83227 08/13/24 487635 P 09/24/24 10061010 45444 UTILITIES 70.08 INVOICE: AG700703880342
83228 08/16/24 487635 P 09/24/24 10061010 45444 UTILITIES 39.48 INVOICE: AG700415539253
83229 08/16/24 487635 P 09/24/24 10061090 45444 UTILITIES 135.71 INVOICE: AG700015713034
83230 08/16/24 487635 P 09/24/24 10061090 45444 UTILITIES 470.76 INVOICE: AG700573925503
83231 08/19/24 487635 P 09/24/24 46615731 45444 UTILITIES 50.34 INVOICE: AG700441364188
83232 08/19/24 487635 P 09/24/24 46515730 45444 UTILITIES 67.85 INVOICE: AG700427237251
83232 08/19/24 487635 P 09/24/24 46615731 45444 UTILITIES 121.03 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 12:21
User: sdixon
Program ID: appdwarr
CHECK: UT092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: AG700427237251
83233 08/13/24 487635 P 09/24/24 46447150 42024 BUILDING MAINTENANCE 93.20 INVOICE: AG700541319153
83234 08/16/24 487635 P 09/24/24 46715732 45444 UTILITIES 14.63 INVOICE: AG700053252034
83235 08/14/24 487635 P 09/24/24 32420030 41144 PHLA PROJECT 79.83 INVOICE: AG700412390995
83236 08/19/24 487635 P 09/24/24 52035030 45444 UTILITIES 2,270.39 INVOICE: AG700362433975
83237 08/23/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 70.17 INVOICE: AG700412535081
83238 08/23/24 487635 P 09/24/24 20025000 45444 UTILITIES 30.31 INVOICE: AG700370247933
83239 08/23/24 487635 P 09/24/24 10061010 45444 UTILITIES 80.14 INVOICE: AG700415041523
83240 08/23/24 487635 P 09/24/24 10061010 45444 UTILITIES 332.20 INVOICE: AG700123368078
83241 08/22/24 487635 P 09/24/24 22041060 45444 UTILITIES 71.35 INVOICE: AG700415434270
83242 08/23/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 71.87 INVOICE: AG700023530426
83243 08/23/24 487635 P 09/24/24 10061010 45444 UTILITIES 55.52 INVOICE: AG700414028780
83244 08/20/24 487635 P 09/24/24 10061010 45444 UTILITIES 711.01 INVOICE: AG700415238048
83245 08/23/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 229.65 INVOICE: AG700413899448
83313 08/30/24 487635 P 09/24/24 10061050 45444 UTILITIES 11,847.80 INVOICE: AG700250316527
83315 08/30/24 487635 P 09/24/24 10061010 45444 UTILITIES 412.79 INVOICE: AG700413829831
83316 08/30/24 487635 P 09/24/24 10061010 45444 UTILITIES 293.96 INVOICE: AG700412405547
83317 08/30/24 487635 P 09/24/24 10061010 45444 UTILITIES 172.31 INVOICE: AG700413750211
83318 08/29/24 487635 P 09/24/24 10061100 45444 UTILITIES 89.71 INVOICE: AG700413787088
83319 08/29/24 487635 P 09/24/24 10061100 45444 UTILITIES 90.41 INVOICE: AG700413762234
83320 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 1,078.67 INVOICE: AG700541838004
83321 08/30/24 487635 P 09/24/24 20025000 45444 UTILITIES 126.99 INVOICE: AG700534679101
83322 08/30/24 487635 P 09/24/24 22041060 45444 UTILITIES 75.54 INVOICE: AG700455547107
83323 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 114.53 INVOICE: AG700415168330
83324 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 81.82 INVOICE: AG700415157418
83325 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 165.69 INVOICE: AG700415109322
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 12:21
User: sdixon
Program ID: appdwarr
CHECK: UT092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 83326 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 68.83 INVOICE: AG700415119022
83327 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 94.45 INVOICE: AG700415394157
83328 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 107.39 INVOICE: AG700413801034
83329 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 62.58 INVOICE: AG700413775974
83330 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 89.39 INVOICE: AG700413671395
83331 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 78.18 INVOICE: AG700413639568
83332 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 111.83 INVOICE: AG700413657352
83333 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 60.40 INVOICE: AG700413595112
83334 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 99.79 INVOICE: AG700413964116
83335 08/29/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 83.92 INVOICE: AG700385074482
83336 08/29/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 27.67 INVOICE: AG700413948857
83337 08/29/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 64.04 INVOICE: AG700415310392
83338 08/29/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 82.83 INVOICE: AG700415322318
83339 08/29/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 109.01 INVOICE: AG700412466979
83340 08/29/24 487635 P 09/24/24 20025000 45444 UTILITIES 139.98 INVOICE: AG700616837087
83341 08/29/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 105.69 INVOICE: AG700414005138
83342 08/30/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 103.79 INVOICE: AG700196576305
83345 08/30/24 487635 P 09/24/24 22541060 45444 UTILITIES 126.80 INVOICE: AG700212888873
83346 08/27/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 88.94 INVOICE: AG700238897708
83360 08/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 202.58 INVOICE: AG700413856406
83362 08/05/24 487635 P 09/24/24 10041050 45444 UTILITIES 172.15 INVOICE: AG700413563584
83363 08/05/24 487635 P 09/24/24 10061100 45444 UTILITIES 403.89 INVOICE: AG700413581065
83365 08/05/24 487635 P 09/24/24 10061100 45444 UTILITIES 630.91 INVOICE: AG700415364047
83366 08/05/24 487635 P 09/24/24 22041060 45444 UTILITIES 54,536.13 INVOICE: AG700364879789
83367 08/05/24 487635 P 09/24/24 10041050 45444 UTILITIES 1,235.85 INVOICE: AG700412486177
83368 08/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 1,145.58 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 12:21
User: sdixon
Program ID: appdwarr
CHECK: UT092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: AG700415468525
83370 08/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 356.19 INVOICE: AG700415497120
83371 08/05/24 487635 P 09/24/24 10061100 45444 UTILITIES 96.94 INVOICE: AG700413787088
83372 08/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 412.43 INVOICE: AG700599510261
83454 09/03/24 487635 P 09/24/24 22041060 45444 UTILITIES 100.69 INVOICE: SP700415444374
83457 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 33.24 INVOICE: SP700591200088
83459 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 344.19 INVOICE: SP700017571996
83467 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 1,129.83 INVOICE: SP700610655258
83468 09/03/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 102.23 INVOICE: SP700878401833
83469 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 8,241.89 INVOICE: SP700364926774
83470 09/03/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 20.64 INVOICE: SP700415407897
83471 09/03/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 158.65 INVOICE: SP700415101844
83473 09/03/24 487635 P 09/24/24 22041060 45444 UTILITIES 121.01 INVOICE: SP700413545497
83474 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 35.06 INVOICE: SP700272148294
83475 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 190.61 INVOICE: SP700203184631
83476 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 29.93 INVOICE: SP700201940809
83477 09/03/24 487635 P 09/24/24 22041060 42104 SIGNAL MAINTENANCE 124.36 INVOICE: SP700029139046
83519 09/03/24 487635 P 09/24/24 22041060 45444 UTILITIES 55,028.96 INVOICE: SP700364879789
83520 09/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 394.11 INVOICE: SP700599510261
83521 09/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 356.22 INVOICE: SP700415497120
83523 09/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 1,145.67 INVOICE: SP700415468525
83524 09/05/24 487635 P 09/24/24 10061100 45444 UTILITIES 633.34 INVOICE: SP700415364047
83526 09/05/24 487635 P 09/24/24 10061100 45444 UTILITIES 405.33 INVOICE: SP700413581065
83527 09/05/24 487635 P 09/24/24 20025000 45444 UTILITIES 202.59 INVOICE: SP700413856406
83528 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 305.40 INVOICE: SP700382576734
83529 09/03/24 487635 P 09/24/24 20025000 45444 UTILITIES 228.83 INVOICE: SP700028707802
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 12:21
User: sdixon
Program ID: appdwarr
CHECK: UT092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 392,040.94 YTD INVOICED 2,218,638.10 YTD PAID 150,056.29 117117 T-MOBILE
83443 09/05/24 487637 T 09/24/24 10002215 41514 OPERATING SUPPLIES 115.00 INVOICE: 9578752345
VENDOR TOTALS 345.00 YTD INVOICED 1,500.00 YTD PAID 115.00 113605 VERIZON WIRELESS
83344 08/23/24 487636 P 09/24/24 10001221 43054 TELEPHONE 5,353.96 INVOICE: AG470985090-1
83348 05/21/24 487636 P 09/24/24 10001221 43054 TELEPHONE 6,865.85 INVOICE: MY960336852
83349 06/21/24 487636 P 09/24/24 10001221 43054 TELEPHONE 6,865.85 INVOICE: JN960336852
83351 08/22/24 487636 P 09/24/24 10001221 43054 TELEPHONE 6,865.85 INVOICE: AG960336852
83355 08/23/24 487636 P 09/24/24 10001221 43054 TELEPHONE 21.98 INVOICE: AG470985090-4
83355 08/23/24 487636 P 09/24/24 10043010 43054 TELEPHONE 169.14 INVOICE: AG470985090-4
83355 08/23/24 487636 P 09/24/24 10042040 43054 TELEPHONE 200.05 INVOICE: AG470985090-4
83355 08/23/24 487636 P 09/24/24 60031030 43054 TELEPHONE 51.64 INVOICE: AG470985090-4
83355 08/23/24 487636 P 09/24/24 10041040 43054 TELEPHONE 156.04 INVOICE: AG470985090-4
VENDOR TOTALS 45,077.05 YTD INVOICED 94,775.56 YTD PAID 26,550.36 REPORT TOTALS 189,189.18
COUNT AMOUNT
TOTAL PRINTED CHECKS 7 189,074.18
TOTAL EFT TRANSFERS 1 115.00
** END OF REPORT - Generated by Shuntell Dixon **
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 122920 4283929 DELAWARE LLC.
83308 08/31/24 487668 T 09/24/24 10001230 40514 CONTRACT SERVICES 105.00 INVOICE: WC11536-I-0042
VENDOR TOTALS 263.00 YTD INVOICED 2,285.08 YTD PAID 105.00 123058 ACCESS INFORMATION INTERMEDIATE HOLDINGS I, LLC. 83376 08/31/24 487669 T 09/24/24 81044010 41514 OPERATING SUPPLIES 55.60 INVOICE: 11117568
83377 08/31/24 487669 T 09/24/24 10013010 41514 OPERATING SUPPLIES 55.60 INVOICE: 11117568
83377 08/31/24 487669 T 09/24/24 10015010 41514 OPERATING SUPPLIES 55.60 INVOICE: 11117568
83377 08/31/24 487669 T 09/24/24 10016010 41514 OPERATING SUPPLIES 55.60 INVOICE: 11117568
83377 08/31/24 487669 T 09/24/24 10016020 41514 OPERATING SUPPLIES 55.60 INVOICE: 11117568
83377 08/31/24 487669 T 09/24/24 10017010 41514 OPERATING SUPPLIES 55.60 INVOICE: 11117568
83377 08/31/24 487669 T 09/24/24 10043010 41514 OPERATING SUPPLIES 55.60 INVOICE: 11117568
83447 08/31/24 487669 T 09/24/24 10002215 41514 OPERATING SUPPLIES 780.30 INVOICE: 11117570
VENDOR TOTALS 3,118.35 YTD INVOICED 18,274.86 YTD PAID 1,169.50 122454 ACCESS SPECIALTY ANIMAL HOSPITALS
83449 08/12/24 487638 P 09/24/24 10002205 45594 K-9 EXPENSES 1,282.25 INVOICE: 1722246
VENDOR TOTALS 1,282.25 YTD INVOICED 1,282.25 YTD PAID 1,282.25 120612 ACCO ENGINEERED SYSTEMS, INC
83383 06/27/24 55 487670 T 09/24/24 10041050 40654 AIR CONDITIONING MAINTENA 5,342.00 INVOICE: 20560460
VENDOR TOTALS 5,342.00 YTD INVOICED 65,182.45 YTD PAID 5,342.00 119085 AGUILAR, ROLANDO
83384 07/31/24 487671 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 575.00 INVOICE: 004011
VENDOR TOTALS 575.00 YTD INVOICED 22,599.51 YTD PAID 575.00 123782 ALLEN, MARGARET
83388 09/04/24 487672 T 09/24/24 10061010 40504 COMMISSIONER STIPENDS 50.00 INVOICE: SEPTEMBER 2024
VENDOR TOTALS 100.00 YTD INVOICED 400.00 YTD PAID 50.00 123259 ALOS, ERIK
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 81339 07/25/24 487673 T 09/24/24 10021010 40514 CONTRACT SERVICES 4,500.00 INVOICE: 07252024
VENDOR TOTALS 4,500.00 YTD INVOICED 12,000.00 YTD PAID 4,500.00 111720 AMAZING BALLOONS BY GEE, LLC.
83123 08/27/24 487674 T 09/24/24 10061020 41514 OPERATING SUPPLIES 689.06 INVOICE: 2021-2959
83460 09/04/24 487674 T 09/24/24 10061020 41514 OPERATING SUPPLIES 485.10 INVOICE: 2021-2977
VENDOR TOTALS 2,415.59 YTD INVOICED 4,353.33 YTD PAID 1,174.16 122723 AMTECORP INC.
83206 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 5,250.00 INVOICE: M24-107
83216 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 735.00 INVOICE: M24-106
83219 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 1,050.00 INVOICE: M24-105
83220 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 1,680.00 INVOICE: M24-104
83221 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 1,260.00 INVOICE: M24-103
83250 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 2,415.00 INVOICE: M24-102
83251 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 2,730.00 INVOICE: E24-147
83252 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 4,200.00 INVOICE: E24-146
83253 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 2,625.00 INVOICE: E24-145
83254 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 3,465.00 INVOICE: E24-144
83255 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 1,995.00 INVOICE: E24-143
83256 07/01/24 2408 487675 T 09/24/24 10043010 40514 CONTRACT SERVICES 2,415.00 INVOICE: E24-142
VENDOR TOTALS 29,820.00 YTD INVOICED 88,862.50 YTD PAID 29,820.00 114567 ANGEL'S AUTO ELECTRIC
83169 08/26/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 497.09 INVOICE: 8429
83174 08/27/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 958.67 INVOICE: 8437
83175 08/27/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 1,831.09 INVOICE: 8435
83176 08/19/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 1,017.31 INVOICE: 8418
83177 08/26/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 463.20 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 8433
83178 08/19/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 529.43 INVOICE: 8417
83179 08/19/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 837.80 INVOICE: 8415
83180 08/20/24 32 487676 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 1,739.54 INVOICE: 8423
VENDOR TOTALS 10,400.53 YTD INVOICED 92,578.94 YTD PAID 7,874.13 122780 ARAMSCO, INC.
83483 08/29/24 487677 T 09/24/24 10061100 41564 JANITORIAL SUPPLIES 1,162.58 INVOICE: S6640234.001
VENDOR TOTALS 1,162.58 YTD INVOICED 7,660.31 YTD PAID 1,162.58 122699 ARC DOCUMENT SOLUTIONS, LLC.
83272 08/27/24 487678 T 09/24/24 10043010 40674 MICROFILMING FEES 133.40 INVOICE: B58418
VENDOR TOTALS 133.40 YTD INVOICED 2,013.13 YTD PAID 133.40 122237 ARTH, BRANDON WAYNE
83293 08/21/24 487679 T 09/24/24 10002205 45154 GENERAL EXPENSE 292.00 INVOICE: REIMB: 8/21/24
VENDOR TOTALS 581.84 YTD INVOICED 1,786.75 YTD PAID 292.00 123680 AUTO SECURITY SOUND & TINT, INC.
83167 08/27/24 487680 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 192.30 INVOICE: 08270124
83168 08/26/24 487680 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 143.35 INVOICE: 08260224
VENDOR TOTALS 335.65 YTD INVOICED 1,955.12 YTD PAID 335.65 117329 AZUOMA, GODSPOWER SOLO
83302 09/03/24 487681 T 09/24/24 10061010 40504 COMMISSIONER STIPENDS 50.00 INVOICE: SEPTEMBER 2024
VENDOR TOTALS 100.00 YTD INVOICED 450.00 YTD PAID 50.00 114628 BALBOA, HERMINIA I
83301 09/03/24 487682 T 09/24/24 10061010 40504 COMMISSIONER STIPENDS 50.00 INVOICE: SEPTEMBER 2024
VENDOR TOTALS 100.00 YTD INVOICED 500.00 YTD PAID 50.00 122831 BANDERA, DARIO A.
83448 08/28/24 487683 T 09/24/24 10001221 42024 BUILDING MAINTENANCE 4,950.00 INVOICE: 82824
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 83538 09/09/24 487683 T 09/24/24 10001221 42024 BUILDING MAINTENANCE 828.00 INVOICE: 90924
VENDOR TOTALS 6,983.00 YTD INVOICED 9,883.00 YTD PAID 5,778.00 122748 BEST CONTRACTING SERVICES, INC
83361 08/27/24 2058 487639 P 09/24/24 33610010 44444 SPORTS CENTER ROOF 218,210.92 INVOICE: 3
VENDOR TOTALS 218,210.92 YTD INVOICED 2,247,860.30 YTD PAID 218,210.92 118039 BIOMETRICS4ALL, INC
83310 08/01/24 487684 T 09/24/24 10001222 40514 CONTRACT SERVICES 960.00 INVOICE: MAINTHAWTH0001
VENDOR TOTALS 960.00 YTD INVOICED 7,204.78 YTD PAID 960.00 2333 BLUE DIAMOND MATERIALS
83485 08/31/24 487685 T 09/24/24 22006272 42074 PAVING EXPENSE 298.30 INVOICE: 3795854
VENDOR TOTALS 5,110.06 YTD INVOICED 51,861.85 YTD PAID 298.30 98346 BNI BUILDING NEWS
83513 09/05/24 487640 P 09/24/24 10041010 45104 DUES & SUBSCRIPTIONS 1,147.05 INVOICE: 100294-1
VENDOR TOTALS 1,147.05 YTD INVOICED 1,147.05 YTD PAID 1,147.05 105201 CALIFORNIA BUILDING OFFICIALS
83173 08/07/24 487641 P 09/24/24 10043020 45184 TRAINING 2,430.00 INVOICE: 17792
VENDOR TOTALS 2,430.00 YTD INVOICED 2,430.00 YTD PAID 2,430.00 121999 CALLYO 2009 CORP
83060 08/22/24 487686 T 09/24/24 10002215 41514 OPERATING SUPPLIES 4,128.00 INVOICE: R19861
VENDOR TOTALS 4,128.00 YTD INVOICED 7,692.24 YTD PAID 4,128.00 124100 CAMI CUSTOMS LLC.
83424 09/05/24 487687 T 09/24/24 10042010 41514 OPERATING SUPPLIES 38.59 INVOICE: 10004
83425 09/05/24 487687 T 09/24/24 10042040 41614 UNIFORMS & SAFETY EQUIPME 77.18 INVOICE: 10005
VENDOR TOTALS 1,340.77 YTD INVOICED 1,340.77 YTD PAID 115.77 123943 PURE EARTH SYSTEMS, INC.
83287 08/27/24 487642 P 09/24/24 60031030 40514 CONTRACT SERVICES 800.00 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 1000235
83288 08/27/24 487642 P 09/24/24 60031030 40514 CONTRACT SERVICES 800.00 INVOICE: 1000234
VENDOR TOTALS 1,600.00 YTD INVOICED 2,400.00 YTD PAID 1,600.00 100845 CITY OF GARDENA
83427 01/31/24 1710 487688 T 09/24/24 28034000 45384 PARATRANSIT DIAL A RIDE 19,270.78 INVOICE: 007538
83431 02/29/24 1710 487688 T 09/24/24 28034000 45384 PARATRANSIT DIAL A RIDE 18,759.53 INVOICE: 007540
83432 03/31/24 1710 487688 T 09/24/24 28034000 45384 PARATRANSIT DIAL A RIDE 31,701.50 INVOICE: 007542
83433 04/30/24 1710 487688 T 09/24/24 28034000 45384 PARATRANSIT DIAL A RIDE 22,705.62 INVOICE: 007544
83434 05/31/24 1710 487688 T 09/24/24 28034000 45384 PARATRANSIT DIAL A RIDE 22,203.65 INVOICE: 007546
83435 06/30/24 1710 487689 T 09/24/24 28034000 45384 PARATRANSIT DIAL A RIDE 35,867.16 INVOICE: 007548
VENDOR TOTALS 150,508.24 YTD INVOICED 453,878.86 YTD PAID 150,508.24 122762 COMPLETE OFFICE OF CALIFORNIA, INC.
83266 08/09/24 487690 T 09/24/24 100 13100 INVENTORY MATERIALS & SUP 3,997.67 INVOICE: 4168490-0
VENDOR TOTALS 3,997.67 YTD INVOICED 28,088.07 YTD PAID 3,997.67 122446 CONTRERAS, FRANKIE
83479 09/09/24 487691 T 09/24/24 29054010 45604 FINANCIAL INCENTIVES 30.00 INVOICE: 2900-111724
VENDOR TOTALS 60.00 YTD INVOICED 180.00 YTD PAID 30.00
92043 COUNTRY HILLS ANIMAL CLINIC
83311 08/30/24 487692 T 09/24/24 10002205 45594 K-9 EXPENSES 288.51 INVOICE: 289295
83444 08/05/24 487692 T 09/24/24 10002205 45594 K-9 EXPENSES 824.20 INVOICE: 288592
83445 08/05/24 487692 T 09/24/24 10002205 45594 K-9 EXPENSES 81.59 INVOICE: 288593
VENDOR TOTALS 1,752.53 YTD INVOICED 14,227.59 YTD PAID 1,194.30 123406 COUNTY OF MARIN
83196 07/30/24 487643 P 09/24/24 20025000 40514 CONTRACT SERVICES 2,520.00 INVOICE: 19147-2025
VENDOR TOTALS .00 YTD INVOICED 5,040.00 YTD PAID 2,520.00 121267 CREATIVE WIRELESS, INC.
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 82992 06/26/24 487693 T 09/24/24 10001222 47404 MACHINERY & EQUIPMENT 620.63 INVOICE: C1708736
82993 06/28/24 487693 T 09/24/24 10001222 47404 MACHINERY & EQUIPMENT 1,775.63 INVOICE: C1708702
VENDOR TOTALS 4,255.81 YTD INVOICED 100,362.87 YTD PAID 2,396.26 103355 CRENSHAW WHOLESALE ELECTRIC
83480 08/27/24 487644 P 09/24/24 10061100 41404 MATERIALS, SUPPLIES & OTH 9.91 INVOICE: 850590
VENDOR TOTALS 669.21 YTD INVOICED 3,253.61 YTD PAID 9.91 121984 DIXON, SHUNTELL
83012 08/22/24 487694 T 09/24/24 990 23027 STATE OF THE CITY 400.00 INVOICE: date
VENDOR TOTALS 400.00 YTD INVOICED 9,781.83 YTD PAID 400.00 122242 ELECNOR BELCO ELECTRIC, INC.
83359 08/27/24 2416 487695 T 09/24/24 41001209 47304 IMPROV OTHER THAN BUILDIN 71,174.00 INVOICE: 13
VENDOR TOTALS 215,643.68 YTD INVOICED 6,248,037.10 YTD PAID 71,174.00 124167 ESTRADA ITZEL R
83458 09/09/24 487696 T 09/24/24 29054010 45604 FINANCIAL INCENTIVES 30.00 INVOICE: 2900-111725
VENDOR TOTALS 30.00 YTD INVOICED 30.00 YTD PAID 30.00
118579 EVIDENT CRIME SCENE PRODUCTS
83312 08/28/24 487697 T 09/24/24 10002215 41514 OPERATING SUPPLIES 338.97 INVOICE: 243830A
VENDOR TOTALS 338.97 YTD INVOICED 338.97 YTD PAID 338.97 124169 FAFOWORA, ROTIMI
83512 06/26/24 487645 P 09/24/24 990 22100 REC & COMM SVC DONATIONS 1,200.00 INVOICE: REFUND 06/26/24
VENDOR TOTALS 1,200.00 YTD INVOICED 1,200.00 YTD PAID 1,200.00 124165 FLOR JORGE
83267 07/16/24 487698 T 09/24/24 10041010 45584 HEALTH AND WELLNESS 500.00 INVOICE: 49368.2
VENDOR TOTALS 500.00 YTD INVOICED 500.00 YTD PAID 500.00 122823 FOSTER & FREEMAN USA INC.
83533 09/05/24 487699 T 09/24/24 10002215 41514 OPERATING SUPPLIES 642.90 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: IN007303
VENDOR TOTALS 15,300.60 YTD INVOICED 15,300.60 YTD PAID 642.90 120493 CORPAY, INC./CORPAY TECHNOLOGIES OPERATING CO. LLC 83307 09/02/24 487646 P 09/24/24 60031030 45144 GASOLINE & OIL 3,148.41 INVOICE: NP67053977
VENDOR TOTALS 6,210.81 YTD INVOICED 55,364.70 YTD PAID 3,148.41 98543 G & S PRINTING
83399 09/04/24 487700 T 09/24/24 10016010 41514 OPERATING SUPPLIES 3,030.77 INVOICE: 8734
VENDOR TOTALS 3,030.77 YTD INVOICED 8,923.29 YTD PAID 3,030.77 122926 GALLS PARENT HOLDINGS, LLC.
83259 08/28/24 487647 P 09/24/24 10042040 41614 UNIFORMS & SAFETY EQUIPME 181.86 INVOICE: 028917260
VENDOR TOTALS 181.86 YTD INVOICED 311.86 YTD PAID 181.86 113236 GASKINS, GREG
83114 08/24/24 487701 T 09/24/24 10061050 40264 CONTRACT LABOR SALARIES 26.00 INVOICE: 08242024
VENDOR TOTALS 260.00 YTD INVOICED 884.00 YTD PAID 26.00 123216 HARBOR VIEW TOURS, INC.
83274 10/10/23 487702 T 09/24/24 28034000 44614 RECREATIONAL TRANSIT 900.00 INVOICE: 67
83456 08/01/24 487702 T 09/24/24 28034000 44614 RECREATIONAL TRANSIT 1,125.00 INVOICE: 145
VENDOR TOTALS 2,025.00 YTD INVOICED 4,900.00 YTD PAID 2,025.00 120536 HARRIS & ASSOCIATES, INC.
82594 08/14/24 487703 T 09/24/24 10042010 40514 CONTRACT SERVICES 4,691.25 INVOICE: 64064
82595 08/15/24 487703 T 09/24/24 10042010 40514 CONTRACT SERVICES 3,240.00 INVOICE: 64063
82596 08/14/24 487703 T 09/24/24 10042010 40514 CONTRACT SERVICES 428.75 INVOICE: 64046
83378 09/04/24 487703 T 09/24/24 10042010 40514 CONTRACT SERVICES 803.75 INVOICE: 64265
83407 09/04/24 1727 487703 T 09/24/24 46101112 40514 CONTRACT SERVICES 4,753.75 INVOICE: 64266
83409 09/04/24 1727 487703 T 09/24/24 46101112 40514 CONTRACT SERVICES 3,152.50 INVOICE: 64267
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 20,362.50 YTD INVOICED 336,560.08 YTD PAID 17,070.00 106271 HAWTHORNE CHAMBER OF COMMERCE
83172 08/15/24 487704 T 09/24/24 10011500 45104 DUES & SUBSCRIPTIONS 1,500.00 INVOICE: 103
VENDOR TOTALS 1,500.00 YTD INVOICED 3,000.00 YTD PAID 1,500.00 105919 HERALD PUBLICATIONS
82814 08/22/24 487705 T 09/24/24 10042010 43024 LEGAL ADVERTISING 75.00 INVOICE: 61963
83182 08/22/24 487705 T 09/24/24 78480010 43024 LEGAL ADVERTISING 472.50 INVOICE: 61960
83182 08/22/24 487705 T 09/24/24 72480030 43024 LEGAL ADVERTISING 22.50 INVOICE: 61960
83183 08/22/24 487705 T 09/24/24 78480010 43024 LEGAL ADVERTISING 22.50 INVOICE: 61961
83183 08/22/24 487705 T 09/24/24 72480030 43024 LEGAL ADVERTISING 517.50 INVOICE: 61961
83191 12/14/23 487705 T 09/24/24 22541060 40514 CONTRACT SERVICES 1,080.00 INVOICE: 61159
83194 08/29/24 487705 T 09/24/24 10042010 43024 LEGAL ADVERTISING 180.00 INVOICE: 61972
83411 09/05/24 487705 T 09/24/24 10042010 43024 LEGAL ADVERTISING 90.00 INVOICE: 62010
VENDOR TOTALS 6,405.00 YTD INVOICED 34,170.00 YTD PAID 2,460.00 121719 HIGH-TECH TRANSMISSION PARTS
83289 08/13/24 487706 T 09/24/24 60031030 42064 PARTS 3,619.47 INVOICE: 0021779-1
VENDOR TOTALS 3,619.47 YTD INVOICED 22,478.44 YTD PAID 3,619.47 121861 HINDERLITER, DE LLAMAS & ASSOC
83138 12/31/22 944 487707 T 09/24/24 10013010 40514 CONTRACT SERVICES 6,860.00 INVOICE: SIN024704
83405 03/31/24 917 487707 T 09/24/24 18110040 44773 ADMINISTRATIVE FEES 380.00 INVOICE: SIN037997
83406 03/31/24 1918 487707 T 09/24/24 18110040 44773 ADMINISTRATIVE FEES 10,140.00 INVOICE: SIN037997
VENDOR TOTALS 17,349.65 YTD INVOICED 148,016.64 YTD PAID 17,380.00 116524 HUNTINGTON BEACH HONDA
83543 08/29/24 487708 T 09/24/24 60031030 42064 PARTS 250.04 INVOICE: 117377
VENDOR TOTALS 2,419.76 YTD INVOICED 14,099.78 YTD PAID 250.04 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 121558 J & J LOCKSMITH MOBILE SERVICE
83382 07/31/24 487709 T 09/24/24 60031030 42014 REPAIR & MAINTENANCE SUPP 374.41 INVOICE: 1358
VENDOR TOTALS 14,724.41 YTD INVOICED 31,625.40 YTD PAID 374.41 97648 JACK STONE DRAINAGE OIL SVC
83386 08/21/24 487710 T 09/24/24 60031030 40514 CONTRACT SERVICES 85.00 INVOICE: 60895
VENDOR TOTALS 85.00 YTD INVOICED 612.00 YTD PAID 85.00
124173 JCFC
83428 08/01/24 487711 T 09/24/24 22541060 42014 REPAIR & MAINTENANCE SUPP 1,663.67 INVOICE: 42154
83429 08/21/24 487711 T 09/24/24 22541060 42014 REPAIR & MAINTENANCE SUPP 330.75 INVOICE: 42208
VENDOR TOTALS 1,994.42 YTD INVOICED 1,994.42 YTD PAID 1,994.42 115272 JEREZ AUTO DETAIL INC.
83290 08/26/24 487712 T 09/24/24 60031030 40514 CONTRACT SERVICES 120.00 INVOICE: 631991
VENDOR TOTALS 540.00 YTD INVOICED 2,180.00 YTD PAID 120.00 122781 JOHNSON 225 INVESTIGATIONS
83298 08/28/24 15 487713 T 09/24/24 10021010 40514 CONTRACT SERVICES 1,700.00 INVOICE: 1094
VENDOR TOTALS 4,330.00 YTD INVOICED 77,980.00 YTD PAID 1,700.00 120879 JOHNSON, DARVIS J.
83391 09/04/24 487714 T 09/24/24 10061010 40504 COMMISSIONER STIPENDS 50.00 INVOICE: SEPTEMBER 2024
VENDOR TOTALS 100.00 YTD INVOICED 450.00 YTD PAID 50.00 120281 KEMP, SHAUN
83292 08/22/24 487715 T 09/24/24 10001224 45184 TRAINING 296.00 INVOICE: 081108142024
VENDOR TOTALS 709.02 YTD INVOICED 2,315.70 YTD PAID 296.00 123905 KLASSIC ENGINEERING AND CONSTRUCTION INC.
83364 08/27/24 2057 487716 T 09/24/24 10110010 40974 REVITALIZATION CITY PROPE 1,102,849.21 INVOICE: 6
VENDOR TOTALS 1,102,849.21 YTD INVOICED 3,238,629.17 YTD PAID 1,102,849.21 123972 KOSMONT & ASSOCIATES, INC.
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 83181 05/31/24 1976 487717 T 09/24/24 10042010 40514 CONTRACT SERVICES 7,503.60 INVOICE: 2403.9-003
VENDOR TOTALS 7,503.60 YTD INVOICED 21,147.46 YTD PAID 7,503.60 108152 KUSTOM IMPRINTS
83465 09/06/24 487718 T 09/24/24 10061010 41514 OPERATING SUPPLIES 463.96 INVOICE: 46789
VENDOR TOTALS 463.96 YTD INVOICED 2,427.32 YTD PAID 463.96 121387 KWON, HEECHEOL
83270 08/30/24 487719 T 09/24/24 22541060 40514 CONTRACT SERVICES 1,540.00 INVOICE: 2024-4
VENDOR TOTALS 2,940.00 YTD INVOICED 5,110.00 YTD PAID 1,540.00 102360 L A COUNTY FIRE DEPARTMENT
83262 09/02/24 54 487648 P 09/24/24 10050121 40774 COUNTY FIRE SERVICES 1,244,939.10 INVOICE: C0012365
VENDOR TOTALS 4,843,034.61 YTD INVOICED 18,949,807.55 YTD PAID 1,244,939.10 105446 L A COUNTY SHERIFF'S DEPT
83306 08/22/24 12 487649 P 09/24/24 10002220 45314 PRISONER EXPENSE 2,780.08 INVOICE: 250056BL
VENDOR TOTALS 2,780.08 YTD INVOICED 36,133.12 YTD PAID 2,780.08 113320 LA COUNTY OF PUBLIC WORKS
83222 08/13/24 1824 487720 T 09/24/24 28402418 40514 CONTRACT SERVICES 4,402.77 INVOICE: RE-PW-24081300431
83223 08/13/24 1824 487720 T 09/24/24 22041060 42104 SIGNAL MAINTENANCE 28,576.63 INVOICE: RE-PW-24081300691
83224 08/13/24 1824 487720 T 09/24/24 22041060 42104 SIGNAL MAINTENANCE 407.85 INVOICE: RE-PW-24081300421
83225 08/13/24 1824 487720 T 09/24/24 22041060 42104 SIGNAL MAINTENANCE 653.75 INVOICE: RE-PW-24081300755
VENDOR TOTALS .00 YTD INVOICED 338,969.53 YTD PAID 34,041.00 124158 LAINEZ MARIBEL
83164 08/08/24 487721 T 09/24/24 25019020 45064 SETTLEMENTS / JUDGEMENTS 600.00 INVOICE: 08-08-2024
VENDOR TOTALS 600.00 YTD INVOICED 600.00 YTD PAID 600.00 105204 LANDS' END BUSINESS OUTFITTERS
82926 08/20/24 487722 T 09/24/24 10042040 41614 UNIFORMS & SAFETY EQUIPME 330.62 INVOICE: SIN12252697
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 1,083.56 YTD INVOICED 3,026.17 YTD PAID 330.62 121280 LARKIN, ASHTIN
83094 08/12/24 487723 T 09/24/24 10021010 45584 HEALTH AND WELLNESS 120.00 INVOICE: REIMB. 8/9/2024
VENDOR TOTALS 221.59 YTD INVOICED 520.40 YTD PAID 120.00 104175 LDM ASSOCIATES, INC.
83413 06/30/24 1757 487724 T 09/24/24 72748010 40514 CONTRACT SERVICES 3,122.50 INVOICE: 8292
83414 06/30/24 1757 487724 T 09/24/24 49470010 40514 CONTRACT SERVICES 1,675.50 INVOICE: 8293
83416 06/30/24 1757 487724 T 09/24/24 78480010 40514 CONTRACT SERVICES 117.00 INVOICE: 8295
83417 06/30/24 1757 487724 T 09/24/24 72748420 45394 COMMERCIAL FACADE IMPROVE 691.00 INVOICE: 8296
83418 06/30/24 1757 487724 T 09/24/24 72748420 40514 CONTRACT SERVICES 2,389.25 INVOICE: 8297
83419 06/30/24 1757 487724 T 09/24/24 78942708 45304 RENT HSG RHB CONTRACT SER 1,751.25 INVOICE: 8298
83420 06/30/24 1757 487724 T 09/24/24 78942708 45304 RENT HSG RHB CONTRACT SER 158.25 INVOICE: 8299
83421 06/30/24 1757 487724 T 09/24/24 78942708 45304 RENT HSG RHB CONTRACT SER 117.00 INVOICE: 8300
83423 06/30/24 487724 T 09/24/24 72730717 47754 ALLEY CONSTRUCTION 546.00 INVOICE: 8301
VENDOR TOTALS 10,567.75 YTD INVOICED 397,539.71 YTD PAID 10,567.75 124148 LEW, MORRIE
83143 05/29/24 487725 T 09/24/24 10000103 51323 CONSTRUCTION PERMITS 153.00 INVOICE: REFUND 05/29/24
VENDOR TOTALS 153.00 YTD INVOICED 153.00 YTD PAID 153.00 94489 LIEBERT CASSIDY WHITMORE
83294 07/31/24 487650 P 09/24/24 10021010 40514 CONTRACT SERVICES 704.00 INVOICE: 274788
VENDOR TOTALS 704.00 YTD INVOICED 9,214.00 YTD PAID 704.00 101286 SCP DISTRIBUTORS LLC
83462 09/06/24 487726 T 09/24/24 10061020 41514 OPERATING SUPPLIES 1,225.05 INVOICE: 37040543
83478 08/28/24 487726 T 09/24/24 10061090 45754 SWIM POOL CHEMICALS 2,289.62 INVOICE: 37039287
VENDOR TOTALS 19,478.59 YTD INVOICED 84,293.79 YTD PAID 3,514.67 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 116417 MANHATTAN BEACH TOYOTA
83385 08/06/24 487651 P 09/24/24 60031030 42064 PARTS 66.47 INVOICE: 631970TOR
VENDOR TOTALS 66.47 YTD INVOICED 4,965.12 YTD PAID 66.47 123637 MANNING, KATRINA
83264 08/27/24 487652 P 09/24/24 990 23017 MOTHER'S DAY EVENT 506.00 INVOICE: katrinareinb2024
VENDOR TOTALS 3,131.00 YTD INVOICED 4,305.54 YTD PAID 506.00 124159 MARIA KARLA EDITH CASTILLO MONTERROSO
83133 08/12/24 487727 T 09/24/24 10110010 40974 REVITALIZATION CITY PROPE 270.00 INVOICE: 001
83134 08/12/24 487727 T 09/24/24 10110010 40974 REVITALIZATION CITY PROPE 240.00 INVOICE: 002
83135 08/15/24 487727 T 09/24/24 10110010 40974 REVITALIZATION CITY PROPE 225.00 INVOICE: 003
VENDOR TOTALS .00 YTD INVOICED 735.00 YTD PAID 735.00
111966 MARTINEZ LANDSCAPING CO.
83246 05/01/24 1707 487653 P 09/24/24 10061100 40514 CONTRACT SERVICES 29,925.00 INVOICE: 123793
83247 06/01/24 1707 487653 P 09/24/24 10061100 40514 CONTRACT SERVICES 29,703.00 INVOICE: 123794
83248 07/01/24 708 487653 P 09/24/24 10061100 40514 CONTRACT SERVICES 29,875.00 INVOICE: 123795
VENDOR TOTALS 89,503.00 YTD INVOICED 3,562,384.21 YTD PAID 89,503.00 14500 MARX BROTHERS FIRE
83463 08/29/24 487654 P 09/24/24 10061070 41514 OPERATING SUPPLIES 200.00 INVOICE: S12703
VENDOR TOTALS 200.00 YTD INVOICED 805.00 YTD PAID 200.00 110684 MC MASTER-CARR
83051 04/18/24 487728 T 09/24/24 22006272 41514 OPERATING SUPPLIES -180.34 INVOICE: 25627355
83438 08/27/24 487728 T 09/24/24 56091010 42014 REPAIR & MAINTENANCE SUPP 117.62 INVOICE: 32396317
83451 06/04/24 487728 T 09/24/24 56091010 42014 REPAIR & MAINTENANCE SUPP 120.36 INVOICE: 28075829
VENDOR TOTALS 237.98 YTD INVOICED 9,517.02 YTD PAID 57.64 100108 MERRIMAC ENERGY GROUP
83387 08/28/24 27 487729 T 09/24/24 60031030 45144 GASOLINE & OIL 10,268.45 INVOICE: 2233622
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 77,393.30 YTD INVOICED 548,096.92 YTD PAID 10,268.45 117066 MICHALCZAK, JEROME
83044 08/22/24 487730 T 09/24/24 10001224 45184 TRAINING 27.16 INVOICE: 08202024
83045 08/22/24 487730 T 09/24/24 10001224 45184 TRAINING 247.19 INVOICE: 080808102024
VENDOR TOTALS 524.49 YTD INVOICED 2,649.90 YTD PAID 274.35 123575 MISSION LINEN SUPPLY
83482 09/02/24 487731 T 09/24/24 10061070 41514 OPERATING SUPPLIES 75.05 INVOICE: 522292778
VENDOR TOTALS 736.05 YTD INVOICED 5,055.21 YTD PAID 75.05 115113 MITSUBISHI ELECTRIC &
83350 09/01/24 487732 T 09/24/24 10001221 42024 BUILDING MAINTENANCE 689.41 INVOICE: 500633
VENDOR TOTALS 2,049.52 YTD INVOICED 10,084.84 YTD PAID 689.41 123857 NASTEC INTERNATIONAL INC.
83299 08/27/24 1991 487733 T 09/24/24 10002229 40514 CONTRACT SERVICES 5,200.00 INVOICE: 9206
VENDOR TOTALS 22,202.38 YTD INVOICED 46,952.38 YTD PAID 5,200.00 115206 NATIONAL FAIL SAFE
83305 08/30/24 487734 T 09/24/24 10001221 41514 OPERATING SUPPLIES 477.32 INVOICE: NFS20242110
VENDOR TOTALS 477.32 YTD INVOICED 6,547.32 YTD PAID 477.32 120965 NEW LOOK AUTO DETAIL
83495 08/02/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 425.00 INVOICE: 3233
83496 07/01/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 435.00 INVOICE: 3219
83497 07/02/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 340.00 INVOICE: 3220
83498 07/05/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 415.00 INVOICE: 3221
83499 07/08/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 445.00 INVOICE: 3222
83500 07/09/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 310.00 INVOICE: 3223
83501 07/11/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 415.00 INVOICE: 3224
83503 07/15/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 450.00 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 3225
83504 07/16/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 285.00 INVOICE: 3226
83505 07/18/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 445.00 INVOICE: 3227
83507 07/22/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 445.00 INVOICE: 3228
83508 07/23/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 310.00 INVOICE: 3229
83509 07/25/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 445.00 INVOICE: 3230
83510 07/29/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 440.00 INVOICE: 3231
83511 07/30/24 24 487735 T 09/24/24 60031030 40514 CONTRACT SERVICES 310.00 INVOICE: 3232
VENDOR TOTALS 5,915.00 YTD INVOICED 74,400.00 YTD PAID 5,915.00 113242 NORMAN, KEITH
83137 08/03/24 487736 T 09/24/24 10061050 40264 CONTRACT LABOR SALARIES 52.00 INVOICE: 08032024
VENDOR TOTALS 884.00 YTD INVOICED 3,672.00 YTD PAID 52.00 111713 OCEANGATE PROPERTIES INC
83506 09/09/24 487655 P 09/24/24 46101112 46334 TAX REBATES 154,302.52 INVOICE: 090924
VENDOR TOTALS 433,308.29 YTD INVOICED 1,336,342.87 YTD PAID 154,302.52 123279 ODP BUSINESS SOLUTIONS, LLC
83430 09/05/24 487737 T 09/24/24 10016010 41514 OPERATING SUPPLIES 403.26 INVOICE: 385151892001
83536 09/06/24 487737 T 09/24/24 10001218 41514 OPERATING SUPPLIES 264.66 INVOICE: 383322257001
83537 09/05/24 487737 T 09/24/24 10001218 41514 OPERATING SUPPLIES 140.04 INVOICE: 383340311001
VENDOR TOTALS 2,470.64 YTD INVOICED 36,338.51 YTD PAID 807.96 123098 ORKIN SERVICES OF CALIFORNIA, INC
83038 08/23/24 487738 T 09/24/24 10001221 41514 OPERATING SUPPLIES 139.99 INVOICE: 265155519
VENDOR TOTALS 1,330.95 YTD INVOICED 10,339.51 YTD PAID 139.99 123800 PACIFIC APPRAISAL INC.
83286 09/03/24 487739 T 09/24/24 10042010 40514 CONTRACT SERVICES 1,350.00 INVOICE: 090324CoH
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 1,350.00 YTD INVOICED 11,103.75 YTD PAID 1,350.00 124041 PACIFIC HARBOR MEDICAL GROUP INC.
83023 08/01/24 487740 T 09/24/24 10021010 40514 CONTRACT SERVICES 945.00 INVOICE: HPD-0003
83441 07/01/24 2419 487740 T 09/24/24 10021010 40514 CONTRACT SERVICES 22,680.00 INVOICE: HPD-0002
VENDOR TOTALS 23,625.00 YTD INVOICED 32,130.00 YTD PAID 23,625.00 109749 PLUMBERS DEPOT
83343 08/14/24 792 487656 P 09/24/24 56091010 47404 MACHINERY & EQUIPMENT 698,838.27 INVOICE: PD-56832
VENDOR TOTALS 698,905.52 YTD INVOICED 710,785.13 YTD PAID 698,838.27 123055 PEACE OFFICERS RESEARCH ASSOCIATION OF CALIFORNIA 83314 08/29/24 487657 P 09/24/24 10002208 41514 OPERATING SUPPLIES 36.00 INVOICE: 453622
VENDOR TOTALS 36.00 YTD INVOICED 180.00 YTD PAID 36.00
104719 PORAC LEGAL DEFENSE FUND
83446 09/04/24 487658 P 09/24/24 10002208 41514 OPERATING SUPPLIES 120.00 INVOICE: 792070
VENDOR TOTALS 120.00 YTD INVOICED 600.00 YTD PAID 120.00 16650 PRUDENTIAL OVERALL SUPPLY
83268 08/29/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 75.00 INVOICE: 42962015
83277 08/15/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 75.00 INVOICE: 42958613
83278 08/15/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 74.25 INVOICE: 42958612
83279 08/22/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 74.25 INVOICE: 42960255
83280 08/29/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 74.25 INVOICE: 42962014
83281 08/08/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 74.25 INVOICE: 42956762
83282 07/25/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 74.25 INVOICE: 42953107
83283 08/01/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 74.25 INVOICE: 42954935
83284 08/01/24 487741 T 09/24/24 60031030 40514 CONTRACT SERVICES 75.00 INVOICE: 42954936
VENDOR TOTALS 1,043.25 YTD INVOICED 7,223.01 YTD PAID 670.50 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 122873 QUADIENT LEASING USA, INC.
83170 08/28/24 487659 P 09/24/24 10011500 43044 POSTAGE 1,125.43 INVOICE: 082824
VENDOR TOTALS 1,125.43 YTD INVOICED 8,220.55 YTD PAID 1,125.43 123536 R & A TANK TECHNOLOGIES LLC
83160 08/27/24 487742 T 09/24/24 60031030 40514 CONTRACT SERVICES 175.00 INVOICE: 0807-2080
83165 08/27/24 487742 T 09/24/24 60031030 40514 CONTRACT SERVICES 175.00 INVOICE: 0807-2081
VENDOR TOTALS 875.00 YTD INVOICED 20,011.00 YTD PAID 350.00 112503 REDFLEX TRAFFIC SYSTEMS, INC.
83401 04/30/24 2056 487743 T 09/24/24 10000104 51431 VEHICLE CODE FINES 21,925.20 INVOICE: inv0076004
83402 08/31/24 3 487743 T 09/24/24 10000104 51431 VEHICLE CODE FINES 21,837.56 INVOICE: INV0083710
VENDOR TOTALS 43,762.76 YTD INVOICED 322,937.92 YTD PAID 43,762.76 98822 RICHARDS, WATSON & GERSHON
83124 08/26/24 66 487744 T 09/24/24 10015010 40514 CONTRACT SERVICES 6,182.86 INVOICE: 249279
83126 08/26/24 66 487744 T 09/24/24 10015010 40514 CONTRACT SERVICES 885.40 INVOICE: 249280
83127 08/26/24 66 487744 T 09/24/24 10015010 40514 CONTRACT SERVICES 14,150.04 INVOICE: 249281
83129 08/26/24 66 487744 T 09/24/24 10015010 40514 CONTRACT SERVICES 4,226.20 INVOICE: 249282
83131 08/26/24 66 487744 T 09/24/24 10015010 40514 CONTRACT SERVICES 5,977.40 INVOICE: 249283
83132 08/26/24 66 487744 T 09/24/24 10015010 40514 CONTRACT SERVICES 561.00 INVOICE: 249284
VENDOR TOTALS 31,982.90 YTD INVOICED 533,920.73 YTD PAID 31,982.90 112919 RICOH USA, INC.
83295 08/27/24 487745 T 09/24/24 10001222 40614 CITY PRINT SERVICES 2,484.64 INVOICE: 5070027284
83295 08/27/24 487745 T 09/24/24 81044010 41154 COPIER PRINT SERVICES 410.39 INVOICE: 5070027284
83296 08/31/24 487745 T 09/24/24 10001222 40614 CITY PRINT SERVICES 131.64 INVOICE: 9032715989
83297 08/27/24 487745 T 09/24/24 10001222 40614 CITY PRINT SERVICES 17.13 INVOICE: 39708904
VENDOR TOTALS 7,248.63 YTD INVOICED 136,557.01 YTD PAID 3,043.80 118214 RJ'S DEMOLITION AND DISPOSAL
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 83534 08/05/24 487660 P 09/24/24 28534000 45534 BUS STOP IMPROVEMENTS 65.67 INVOICE: 3456669
83539 08/02/24 487660 P 09/24/24 28534000 45534 BUS STOP IMPROVEMENTS 214.18 INVOICE: 3456496
83540 05/22/24 487660 P 09/24/24 28534000 45534 BUS STOP IMPROVEMENTS 141.36 INVOICE: 3442062
83542 06/25/24 487660 P 09/24/24 28534000 45534 BUS STOP IMPROVEMENTS 246.77 INVOICE: 3448827
VENDOR TOTALS 667.98 YTD INVOICED 1,890.36 YTD PAID 667.98 123511 RRM DESIGN GROUP, A CALIFORNIA CORPORATION
82996 08/23/24 858 487746 T 09/24/24 10042010 40514 CONTRACT SERVICES 28,935.00 INVOICE: 2694-01-0724
VENDOR TOTALS 28,935.00 YTD INVOICED 249,498.54 YTD PAID 28,935.00 116672 SAM'S ALIGNMENT TIRE CENTER, INC.
83166 08/26/24 29 487747 T 09/24/24 60031030 42554 TIRES 85.00 INVOICE: 30937
83375 08/14/24 29 487747 T 09/24/24 60031030 42554 TIRES 441.76 INVOICE: 30855
83379 08/01/24 29 487747 T 09/24/24 60031030 42554 TIRES 90.00 INVOICE: 30748
83380 08/26/24 29 487747 T 09/24/24 60031030 42554 TIRES 290.15 INVOICE: 30934
83381 08/01/24 29 487747 T 09/24/24 60031030 42554 TIRES 90.00 INVOICE: 30738
VENDOR TOTALS 1,096.91 YTD INVOICED 15,856.92 YTD PAID 996.91 118382 FITCH, ROBERT A.
83426 09/07/24 487748 T 09/24/24 10061020 40264 CONTRACT LABOR SALARIES 1,472.80 INVOICE: 09072024
VENDOR TOTALS 3,287.20 YTD INVOICED 22,836.80 YTD PAID 1,472.80 123901 GUIRGUIS, DANIEL
82810 08/20/24 487749 T 09/24/24 10042010 41514 OPERATING SUPPLIES 468.56 INVOICE: COH_12
VENDOR TOTALS 1,985.61 YTD INVOICED 10,302.62 YTD PAID 468.56 123890 SHOETERIA, INC.
83136 08/16/24 487750 T 09/24/24 10061120 41514 OPERATING SUPPLIES 378.59 INVOICE: 0071651-IN
83396 08/20/24 487750 T 09/24/24 46515730 41614 UNIFORMS & SAFETY EQUIPME 133.64 INVOICE: 0071972-IN
83493 08/16/24 487750 T 09/24/24 10016010 41614 UNIFORMS & SAFETY EQUIPME 178.59 INVOICE: 0071650-IN
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 1,282.92 YTD INVOICED 1,480.33 YTD PAID 690.82 17857 SOUTH BAY REGIONAL PUBLIC
83275 09/03/24 1 487751 T 09/24/24 10050121 43014 SB REG PUBLIC COMM AUTHOR 755,606.00 INVOICE: 04533
VENDOR TOTALS 1,813,454.40 YTD INVOICED 5,084,923.72 YTD PAID 755,606.00 122653 CALIF. NEWSPAPERS PARTNERSHIP
83016 03/31/24 487752 T 09/24/24 10002215 41514 OPERATING SUPPLIES 155.11 INVOICE: 0000585234
VENDOR TOTALS .00 YTD INVOICED 155.11 YTD PAID 155.11
98746 STATE OF CALIFORNIA, DEPT OF JUSTICE
83108 08/05/24 487661 P 09/24/24 10017010 45054 TESTING EXPENSE 376.00 INVOICE: 751839
VENDOR TOTALS 376.00 YTD INVOICED 5,888.00 YTD PAID 376.00 103397 SYSTEM SECURITY
79477 06/17/24 487662 P 09/24/24 10061120 40514 CONTRACT SERVICES 126.00 INVOICE: INV-002800
VENDOR TOTALS .00 YTD INVOICED 1,476.00 YTD PAID 126.00 124137 GTM INTERMEDIATE HOLDINGS, INC.
83103 08/20/24 2407 487753 T 09/24/24 10001224 43124 LA COUNTY MEASURE B (EMS) 7,731.28 INVOICE: INV156201
83439 08/28/24 2407 487753 T 09/24/24 10001224 43124 LA COUNTY MEASURE B (EMS) 21,586.40 INVOICE: INV156412
VENDOR TOTALS 29,317.68 YTD INVOICED 29,317.68 YTD PAID 29,317.68 123130 TELEHEALTH VAN LLC
83269 09/01/24 23 487754 T 09/24/24 18110010 40514 CONTRACT SERVICES 35,328.00 INVOICE: 1079
VENDOR TOTALS 101,376.00 YTD INVOICED 472,576.00 YTD PAID 35,328.00 115342 TETRA TECH, INC.
83515 07/18/24 2420 487755 T 09/24/24 56091010 40514 CONTRACT SERVICES 3,290.00 INVOICE: 52274776
VENDOR TOTALS 3,290.00 YTD INVOICED 39,506.63 YTD PAID 3,290.00 120632 THE KENNEL CLUB RESORT & SPA
83036 08/12/24 487663 P 09/24/24 10002205 45594 K-9 EXPENSES 317.00 INVOICE: 496199
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 317.00 YTD INVOICED 1,159.00 YTD PAID 317.00 105802 THE SAFEMART OF SO. CALIF.
83492 09/03/24 487756 T 09/24/24 10061090 42024 BUILDING MAINTENANCE 109.37 INVOICE: 1125
VENDOR TOTALS 476.45 YTD INVOICED 7,120.09 YTD PAID 109.37 115132 THE STANDARD INSURANCE CO.
83058 08/15/24 487757 T 09/24/24 990 20900 INSURANCE BENEFITS 2,275.75 INVOICE: 9/1/2024_DIV2
VENDOR TOTALS 4,551.50 YTD INVOICED 34,286.05 YTD PAID 2,275.75 112363 THE STANDARD INSURANCE COMPANY, ATTN: EMPLOYEE BE 83106 08/15/24 487664 P 09/24/24 990 20900 INSURANCE BENEFITS 2,523.13 INVOICE: 9/1/2024_DIV1
VENDOR TOTALS 5,066.88 YTD INVOICED 31,433.89 YTD PAID 2,523.13 118571 THE STANLEY LOUIS COMPANY
83309 08/30/24 487758 T 09/24/24 10001221 42024 BUILDING MAINTENANCE 1,485.00 INVOICE: 242529
VENDOR TOTALS 1,485.00 YTD INVOICED 52,672.52 YTD PAID 1,485.00 121873 TRANS UNION LLC.
83535 08/25/24 487665 P 09/24/24 10021010 40514 CONTRACT SERVICES 70.63 INVOICE: 08409884
VENDOR TOTALS 141.26 YTD INVOICED 1,271.60 YTD PAID 70.63 123815 TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS,INC 83347 09/01/24 487666 P 09/24/24 10002215 40514 CONTRACT SERVICES 280.00 INVOICE: 777625-202408-1
VENDOR TOTALS 560.00 YTD INVOICED 3,117.80 YTD PAID 280.00 115460 TRI-STAR SAFETY SERVICES INC.
83276 08/22/24 2414 487759 T 09/24/24 60031030 42004 COLLISION REPAIR 5,548.97 INVOICE: 8513
VENDOR TOTALS 5,548.97 YTD INVOICED 34,912.55 YTD PAID 5,548.97 123415 TRIPEPI, SMITH AND ASSOCIATES, INC.
83353 08/31/24 487760 T 09/24/24 10013010 40514 CONTRACT SERVICES 4,442.50 INVOICE: 13002
VENDOR TOTALS 8,925.00 YTD INVOICED 87,207.50 YTD PAID 4,442.50 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:08
User: sdixon
Program ID: appdwarr
CHECK: C092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 112885 ULINE SHIPPING SUPPLY
83042 08/22/24 487761 T 09/24/24 10002220 41514 OPERATING SUPPLIES 1,105.82 INVOICE: 182163107
VENDOR TOTALS 2,253.34 YTD INVOICED 7,369.92 YTD PAID 1,105.82 95851 VISION SERVICE PLAN - (CA)
83050 08/19/24 487762 T 09/24/24 990 20900 INSURANCE BENEFITS 2,414.38 INVOICE: 821117732
83054 08/19/24 487762 T 09/24/24 990 20900 INSURANCE BENEFITS 2,124.54 INVOICE: 821117748
83056 08/19/24 487762 T 09/24/24 990 20900 INSURANCE BENEFITS 150.22 INVOICE: 821121915
VENDOR TOTALS 9,356.78 YTD INVOICED 70,244.09 YTD PAID 4,689.14 121110 VITAL MEDICAL SERVICES, LLC
83550 08/31/24 7 487763 T 09/24/24 10002220 40724 MEDICAL & AMBULANCE 1,344.00 INVOICE: 4487
VENDOR TOTALS 5,417.00 YTD INVOICED 145,343.00 YTD PAID 1,344.00 123653 WANG, EMILY
83291 08/27/24 487764 T 09/24/24 10001224 45184 TRAINING 141.51 INVOICE: 081908232024
VENDOR TOTALS 141.51 YTD INVOICED 1,725.66 YTD PAID 141.51 124175 WILLIAMS, JESSICA
83494 05/01/24 487667 P 09/24/24 10000109 51928 YOUTH SPORTS 20.00 INVOICE: REFUND 05/01/24
VENDOR TOTALS 20.00 YTD INVOICED 20.00 YTD PAID 20.00
REPORT TOTALS 4,944,902.83
COUNT AMOUNT
TOTAL PRINTED CHECKS 30 2,429,232.01
TOTAL EFT TRANSFERS 97 2,515,670.82
** END OF REPORT - Generated by Shuntell Dixon **
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/16/2024 09:22
User: sdixon
Program ID: appdwarr
CHECK: C091824 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 122750 JLEE ENGINEERING, INC.
83171 07/24/24 2410 487765 T 09/18/24 10043020 40514 CONTRACT SERVICES 237,757.06 INVOICE: 2024-02-07-A
VENDOR TOTALS 237,757.06 YTD INVOICED 635,474.52 YTD PAID 237,757.06 REPORT TOTALS 237,757.06
COUNT AMOUNT
TOTAL EFT TRANSFERS 1 237,757.06
** END OF REPORT - Generated by Shuntell Dixon **
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Housing Authority Warrants for your approval:
Date Start Ending Warrant type Total $
9/24/24 74809 74811 HOUSING 734.96
* Emergency Issue - for ratification only 734.96
State of California, County of Los Angeles SS:
The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.
City Treasurer
City Clerk
CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 24, 2024
Warrant #s
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:51
User: sdixon
Program ID: appdwarr
CHECK: H0924241 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 123279 ODP BUSINESS SOLUTIONS, LLC
83184 08/13/24 74810 T 09/24/24 81044010 40514 CONTRACT SERVICES 34.92 INVOICE: 380617110001
83185 08/15/24 74810 T 09/24/24 81044010 40514 CONTRACT SERVICES 287.40 INVOICE: 380614645001
83187 07/29/24 74810 T 09/24/24 81044010 40514 CONTRACT SERVICES 143.61 INVOICE: 376779641001
83190 07/26/24 74810 T 09/24/24 81044010 40514 CONTRACT SERVICES 6.27 INVOICE: 376775675001
VENDOR TOTALS 2,470.64 YTD INVOICED 36,810.71 YTD PAID 472.20 123890 SHOETERIA, INC.
83186 08/16/24 74811 T 09/24/24 81044010 41614 UNIFORMS & SAFETY EQUIPME 173.63 INVOICE: 0071649-IN
VENDOR TOTALS 1,282.92 YTD INVOICED 1,653.96 YTD PAID 173.63 113605 VERIZON WIRELESS
83356 08/23/24 74809 P 09/24/24 81044010 43054 TELEPHONE 89.13 INVOICE: AG470985090-4
VENDOR TOTALS 45,077.05 YTD INVOICED 94,864.69 YTD PAID 89.13 REPORT TOTALS 734.96
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 89.13
TOTAL EFT TRANSFERS 2 645.83
** END OF REPORT - Generated by Shuntell Dixon **
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Asset Forfeiture Warrants for your approval:
Date Start Ending Warrant type Total $
9/24/24 10987 10988 ASSET FORFEITURE 24,215.47
* Emergency Issue - for ratification only 24,215.47
State of California, County of Los Angeles SS:
The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.
City Treasurer
City Clerk
CITY OF HAWTHORNE
FOR THE MEETING OF SEPTEMBER 24, 2024
Warrant #s
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 09/13/2024 14:32
User: sdixon
Program ID: appdwarr
CHECK: F092424 TO FISCAL 2025/03 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 124172 HANGAR ONE AVIONICS INC.
83450 08/29/24 2418 10987 T 09/24/24 23002244 42014 REPAIR & MAINTENANCE SUPP 23,335.95 INVOICE: 20240802-1A
VENDOR TOTALS 23,335.95 YTD INVOICED 23,335.95 YTD PAID 23,335.95 123386 THE VITALITY GROUP, INC.
83551 09/10/24 10988 T 09/24/24 23021020 41514 OPERATING SUPPLIES 879.52 INVOICE: 90042751
VENDOR TOTALS 3,842.56 YTD INVOICED 20,394.12 YTD PAID 879.52 REPORT TOTALS 24,215.47
COUNT AMOUNT
TOTAL EFT TRANSFERS 2 24,215.47
** END OF REPORT - Generated by Shuntell Dixon **
AGENDA ITEM NO. 5
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of September 24, 2024
Originating Department: City Manager/City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert M. Kim
SUBJECT:
Resolution No. 8487, a Resolution of the City Council of the City of Hawthorne, California, Adopting Tax-Advantaged Bonds-Issuance Compliance Procedures RECOMMENDED MOTION:
Adopt Resolution No. 8487 adopting and approving the Tax-Advantaged Bonds-Issuance Compliance Procedures (“Procedures”) and authorizing the City Manager, in consultation with Bond Counsel, to amend the Procedures from time to time as necessary or appropriate DISCUSSION:
In consultation with bond counsel, City staff submits the attached written procedures that address three major issues related to the post issuance of tax-exempt bonds, which are:
1. Arbitrage rebate and yield;
2. Use of bond proceeds and bond-financed or refinanced assets (including remedial action, if necessary); and
3. Record keeping requirement;
If adopted by the City, the procedures will be documented in the Tax Certificate for the related Bonds, a document which the Issuer of the bonds signs in connection with a new issue of taxexempt bonds and which historically memorializes these types of activities and responsibilities for the City and the Authority. The Tax Certificate is one of many documents that need to be executed for a bond issuance to close.
In addition, the IRS requires Form 8038G (Information Return for Tax-Exempt Governmental Obligations) to be completed and executed by any bond issuer in connection with a new issue of
tax-exempt bonds. The Form 8038G states “Check the box if the issuer has established written procedures to monitor the requirements of section 148.” Section 148 of the Internal Revenue Code is the statute defining arbitrage and how City and Authority must handle investments of bond proceeds. An arbitrage bond means “any bond issued as part of an issue any portion of the proceeds of which are reasonably expected (at the time of issuance of the bond) to be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments.”
Since the Authority will be issuing tax-exempt Bonds in the near future, it is recommended that the procedures attached herein be adopted as soon as practicable.
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Resolution No. 8487
2. Exhibit A: Post-Issuance Tax Compliance Procedures
1 Reso. No. 8487
RESOLUTION NO. 8487
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY
OF HAWTHORNE, CALIFORNIA, ADOPTING TAXADVANTAGED BONDS POST-ISSUANCE COMPLIANCE
PROCEDURES
WHEREAS, the City of Hawthorne (the “City”), a municipal corporation duly formed and existing under the laws of the State of California, has issued bonds or otherwise incurred bonded indebtedness (“Tax-Exempt Bonds”), the interest on which is excluded from gross income for owners thereof for federal income tax purposes pursuant to the Internal Revenue Code of 1986, as amended (the “Code”); and
WHEREAS, the City intends to issue additional Tax-Exempt Bonds from time to time; and
WHEREAS, the City may also, in the future, issue bonds or incur bonded indebtedness (“Tax Credit Bonds,” and together with Tax-Exempt Bonds, “Tax-Advantaged Bonds”) that entitle the City, the owners of the Tax Credit Bonds or another party to either a credit against federal income tax liability or a refundable credit from the United States Treasury; and WHEREAS, as a matter of internal controls, the City desires to adopt the TaxAdvantaged Bonds Post-Issuance Compliance Procedures (the “Procedures”), as set forth in Exhibit A hereto
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, hereby resolves as follows:
Section 1. The recitals contained in this resolution are true and correct and are hereby incorporated herewith.
Section 2. The Procedures, as set forth in Exhibit A, are hereby approved and adopted and shall be made applicable to all Tax-Advantaged Bonds issued by or on behalf of the City and its related entities (such as the City of Hawthorne Joint Powers Financing Authority and the Successor Agency to the Hawthorne Redevelopment Agency).
Section 3. The City Manager, in consultation with bond counsel, is hereby authorized to amend the Procedures from time to time as necessary or appropriate.
Section 4. The City Manager, the Director of Finance, and all other officers of the City are hereby authorized and directed, jointly and severally, to do any and all things, to effectuate the purposes of this Resolution and to implement the Procedures any such actions previously taken by such officers are hereby ratified and confirmed. 2 Reso. No. 8487
Section 5. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and their certification to be entered into the Book of Resolutions of the Council of the City of Hawthorne.
Section 6. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED and ADOPTED this 24th day of September, 2024.
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
ROBERT M. KIM, City Attorney
City of Hawthorne, California
EXHIBIT A
3 Reso. No. 8487
City of Hawthorne
Tax-Advantaged Bonds Post-Issuance Compliance Procedures -1-
62989002.v1
TAX-ADVANTAGED BONDS POST-ISSUANCE COMPLIANCE PROCEDURES
1. BACKGROUND AND TRAINING
Bonds that receive preferential treatment under federal law are commonly referred to by the Internal Revenue Service as "tax-advantaged bonds". These bonds are issued by or on behalf of state and local governments, such as the City of Hawthorne and its related public entities such as the Hawthorne Public Financing Authority and the Successor Agency to the Community Redevelopment Agency of the City of Hawthorne. These bonds are subject to federal tax requirements both at the time the bonds are issued and for as long as they remain outstanding.
An issuer's (or other party's) failure to comply with any applicable federal tax requirement with respect to these bonds jeopardizes their preferential treatment.
While compliance with many federal tax requirements occurs at closing, other federal tax requirements require on-going monitoring after the issuance of the bonds. These requirements include filing a Form 8038 information return (8038-G for fully tax-exempt bonds, 8038-GC for fully tax-exempt bonds with an issue price of less than $100,000, 8038 for tax-exempt private activity bonds, 8038-B for Build America Bonds, or 8038-TC for tax credit bonds, such as qualified school construction bonds) and the issuer having reasonable expectations of on-going, post-issuance compliance.
Post-issuance federal tax requirements generally fall into two categories: (1) the use of proceeds and the use of bond-financed property; and (2) arbitrage yield restriction on investments and rebate. Use requirements require monitoring of the various direct and indirect uses of bondfinanced property over the life of the bonds and calculations of the percentage of nonqualified uses. Arbitrage requirements also require monitoring over the life of the bonds to determine whether both the yield on investments acquired with bond proceeds are properly restricted and whether the City must file a Form 8038-T to pay a rebate or a yield reduction payment.
Post-issuance compliance procedures will help the City monitor compliance as long as the bonds remain outstanding and improve the City's ability to identify noncompliance and prevent violations from occurring, or timely correct identified violations, to ensure the continued taxadvantaged status of the bonds.
The designated officer or employee (described in Section 2.A, below) and anyone assigned particular responsibilities in connection with the procedures described below must read the certificate regarding compliance with certain tax matters (commonly referred to as the "tax certificate") that is executed by the City in connection with each bond issue for a more complete explanation of the matters described in these Procedures. In addition, the designated officer or employee and anyone assigned particular responsibilities should discuss these matters with bond counsel.
2. GENERAL ADMINISTRATION
A. Responsible Officers or Employees. The City Manager and Finance Manager will be responsible for compliance with each of the procedures set forth below. The City Manager may -2-
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designate other employees who will also be responsible for such compliance. The City Manager will notify the current holder of that office, or the employee, of the responsibilities and provide that person a copy of these Procedures. The holder of the office, or the employee, may in turn designate other officers or employees and assign to them particular responsibilities for certain of these Procedures. The City Manager will be notified in writing of all such designations and assignments. Training will be provided for each person assigned responsibility for compliance with any federal tax requirements under this Section or under the following Section 2.B.
B. Reassignment of Responsibilities. Upon the transition of a designated officer or employee, the City Manager will advise the new officer or employee of the responsibilities under these procedures. If officer or employee positions are restructured or eliminated, the City Manager, or his or her designee will reassign responsibilities as necessary to ensure that all of the procedures listed below have been appropriately assigned.
C. Periodic Reviews. The designated officer or employee will conduct periodic reviews of compliance with these procedures and with the terms of any existing tax certificate relating to outstanding tax-advantaged bonds, such as fully tax-exempt bonds or Build America Bonds, to determine whether any violations have occurred. Such periodic reviews will occur at least once every six months. In the event that violations have occurred, bond counsel will be contacted immediately so that violations can be remedied through the remedial actions set forth in Section
1.141-12 of the Treasury Regulations, the Voluntary Closing Agreement Program described in IRS Notice 2008-31, or further guidance as may be provided by the IRS. Where necessary, violations will be reported to the IRS by submitting a VCAP request within 90 days after identification of the violation.
D. Changes or Modifications to Bond Terms. If any change or modification to the terms of tax-advantaged bonds is contemplated, the designated officer or employee will immediately contact bond counsel (a change or modification could result in a reissuance, which in the case of BABs, for example, would constitute a refunding of the BABs and thereby jeopardize their status).
E. Recordkeeping. For each issue of tax-advantaged bonds, the designated officer or employee will:
(1) maintain a copy of the transcript of the documents relating to the bonds. (2) maintain records of all facilities and other costs (e.g., issuance costs, credit enhancement fees and capitalized interest) and uses (e.g., deposits to project funds and reserve funds) for which bond proceeds were spent or used;
(3) maintain records of investments and expenditures of bond proceeds, rebate exception analyses, rebate calculations, Forms 8038-T, and rebate and yield reduction payments, and any other records relevant to compliance with arbitrage restrictions; (4) maintain all records described in these Procedures while any bonds of the issue are outstanding and during the three-year period following the final maturity or redemption of the bond issue or, if later, while any bonds that refund bonds of that original issue are -3-
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outstanding and for the three year period following the final maturity or redemption date of the latest refunding bond issue; and
(5) maintain copies of all of the following contracts or arrangements with nongovernmental persons or organizations or with the federal government: (a) the sale of any bondfinanced facility; (b) the lease of any bond-financed facility; (c) management or service contracts relating to a bond-financed facility; (d) research contracts involving research undertaken in a bondfinanced facility; and (e) any other contracts involving "special legal entitlements" (such as naming rights or exclusive provider arrangements) with respect to a bond-financed facility.
3. IRS INFORMATION RETURN FILING
In cooperation with bond counsel, the designated officer or employee will ensure that the Form 8038-G (or other applicable Form 8038) is timely filed (on or before the 15th day of the second calendar month after the end of the calendar quarter in which the bonds were issued) with respect to each tax-advantaged bond issue, including any required schedules and attachments.
4. INVESTMENT AND EXPENDITURE OF BOND PROCEEDS AND REBATE A. Track Investments and Expenditures. The designated officer or employee will ensure the existence of an established accounting procedure for tracking the investment and the timely expenditures of bond proceeds, including investment earnings.
B. Reimbursement. Upon issuance of the bonds, the designated officer or employee will allocate bond proceeds to reimbursement of prior expenditures (assuming, if required, an appropriate declaration of intent to reimburse has been adopted).
C. Final Allocations. The designated officer or employee will ensure that a final allocation of bond proceeds (including investment earnings) to qualifying expenditures is made if bond proceeds are to be allocated to project expenditures on a basis other than "direct tracing" (direct tracing means treating the bond proceeds as spent as shown in the accounting records for bond draws and project expenditures). This allocation must be made within 18 months after the later of the date the expenditure was made or the date the project was placed in service, but not later than the earlier of five years and 60 days after the issuance date of the bonds or 60 days after the bond issue is retired.
D. Timely Expenditure of Bond Proceeds. Mindful of the expectations regarding the timing of the expenditures of bond proceeds set forth in the tax certificate, the designated officer or employee will monitor expenditures of bond proceeds, including investment earnings, against issuance date expectations for satisfaction of three-year (or five-year) temporary period from yield restriction on investment of bond proceeds.
E. Yield. The designated officer or employee will make note of the "yield" of the bond issue, as shown on the applicable Form 8038.
F. Temporary Periods and Yield Restriction. The designated officer or employee will review the tax certificate to determine the "temporary periods" for the bond issue, during which -4-
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periods various categories of gross proceeds of the bond issue may be invested without restriction as to yield.
G. Investment of Proceeds and Yield Restriction. The designated officer or employee will ensure that bond proceeds are not invested in investments with a yield above the bond yield following the end of the applicable temporary period unless yield reduction payments are permitted to be made.
H. Bidding Requirements. If purchasing investments other than publicly traded securities for immediate delivery (for example, a guaranteed investment contract or certificates of deposit), the designated officer or employee will consult with bond counsel as to whether the investments of bond proceeds satisfy IRS regulatory safe harbors for establishing fair market value (e.g., through the use of bidding procedures), and maintain records to demonstrate satisfaction of such safe harbors.
I. Credit Enhancement and Hedging Transactions. The designated officer or employee will consult with bond counsel before engaging in credit enhancement or hedging transactions with respect to a bond issue. The designated officer or employee will maintain copies of all contracts and certificates relating to credit enhancement and hedging transactions.
J. Debt Service Fund. After all proceeds of a bond issue have been spent, the designated officer or employee will ensure that the debt service fund meets the requirements of a "bona fide debt service fund," i.e., one used primarily to achieve a proper matching of revenues with debt service that is depleted at least once each bond year, except for a reasonable carryover amount not to exceed the greater of (i) the investment earnings on the fund for the immediately preceding bond year; or (ii) one-twelfth of the debt service on the bond issue for the immediately preceding bond year. To the extent that a debt service fund qualifies as a bona fide debt service fund for a given bond year, the investment of amounts held in that fund is not subject to yield restriction for that year. The designated officer or employee will consult with bond counsel before creating separate additional funds that are expected to be used to pay debt service on the bonds.
K. Reserve Fund. The designated officer or employee will ensure that amounts invested in any reasonably required reserve fund do not exceed the least of (each determined at the time of issuance of the bonds): (i) ten percent of the stated principal amount of the bonds (or the sale proceeds of the bond issue if the bond issue has original issue discount or original issue premium that exceeds two percent of the stated principal of the bond issue plus, in the case of premium, reasonable underwriter's compensation); (ii) maximum annual debt service on the bond issue; or (iii) 125 percent of average annual debt service on the bond issue. The designated officer or employee will consult with bond counsel before creating any separate additional funds or accounts that will secure or provide payments of debt service on the bonds.
L. Escrow Fund. For an advance refunding escrow (where the escrow is established 90 or more days before the refunded bonds are to be redeemed) funded with taxable open market securities earning yields higher than the yield of the advance refunding bonds, assure that all or part of the escrow is invested in zero interest rate SLGS issued by the U.S. Treasury Department if needed to blend down the yield.
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M. Gifts for Bond-Financed Projects. Before beginning a campaign that may result in gifts that will be restricted for use relating to a bond-financed facility (or, in the absence of such a campaign, upon the receipt of such restricted gifts), the designated officer or employee will consult with bond counsel to determine whether replacement proceeds may result.
N. Performance of Rebate Calculations. Subject to the small issuer exception and the exceptions described in the tax certificate, investment earnings on bond proceeds at a yield in excess of the bond yield generally must be rebated to the United States. The designated officer or employee will ensure that rebate calculations will be timely performed and payment of rebate amounts, if any, will be timely made. Rebate payments are generally due 60 days after the fifth anniversary of the issuance date of the bond issue, then in succeeding installments every five years. The final rebate payment is due 60 days after retirement (or early redemption) of the last bond of the issue.
O. Rebate Consultant. The designated officer or employee will engage the services of an experienced rebate consultant to undertake rebate calculations described above for each bond issue.
P. Spending Exceptions. If the six-month, 18-month, or 24-month spending exceptions from the rebate requirement (as described in the tax certificate) apply to the bond issue, the designated officer or employee will ensure that the spending of bond proceeds is monitored prior to semi-annual spending dates for the applicable exception.
Q. Follow-up on Rebate. After all bond proceeds have been spent, the designated officer or employee will ensure compliance with rebate requirements for any reserve fund and any debt service fund that is not exempt from the rebate requirement.
R. Filing of 8038-T. The designated officer or employee will make rebate and yield reduction payments timely and file Form 8038-T.
5. PRIVATE BUSINESS USE
A. Private Business Use. Use of bond proceeds or bond-financed property by a nongovernmental person (including the federal government) in furtherance of a trade or business activity is considered private business use. Any activity carried on by other than a natural person (individual acting as a member of the general public) is treated as a trade or business. Indirect uses of bond proceeds may also be considered private business use. For example, a facility is treated as being used for a private business use if it is sold or leased to a nongovernmental person and the nongovernmental person's use is in a trade or business. The designated officer or employee will analyze any private business use of bond-financed facilities and, for each issue of bonds, determine whether there is or may in the future be more than five percent private business use. If so, the designated officer or employee will immediately contact bond counsel to discuss the private business use limit, including whether the alternative ten percent limit is applicable.
B. Management and Service Contracts. Management or service contracts between governmental entities and nongovernmental persons (private parties) under which the -6-
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nongovernmental person receives compensation for services provided with respect to a bondfinanced facility may result in private business use. Before entering into any new management agreement or service agreement relating to bond-financed facilities, the designated officer or employee will immediately contact bond counsel to review any such agreement to determine whether it may result in private business use.
C. Special Legal Entitlements. Before entering into any agreement providing special legal entitlements relating to a bond-financing facility, such as naming rights or an exclusive provider agreement, the designated officer or employee will immediately contact bond counsel to review such agreement to determine whether it may result in private business use.
6. PROCEDURES RELATING ONLY TO BUILD AMERICA BONDS AND TAX CREDIT BONDS A. Monitor Interest For Refundable Credit. In the case of BABs or tax credit bonds, the designated officer or employee will monitor the amount of interest payable on each interest payment date to ensure that the proper amount of direct payment (refundable credit) is requested on each Form 8038-CP.
B. Filing of 8038-CP. In the case of BABs or tax credit bonds, the designated officer or employee will ensure that IRS Form 8038-CP is timely filed with respect to each interest payment date (or each quarter in the case of certain variable rate bond issues).
C. Refundable Credit Payments to Proper Person. In the case of BABs or tax credit bonds, if the direct payments (refundable credits) to be made by the federal government with respect to the bonds will be paid to a person other than the issuer (e.g., the bond trustee or the state or local government entity on whose behalf an authority issued the bonds, such as the California Statewide Communities Development Authority), the designated officer or employee will obtain and record the contact information of that person, and ensure that it is properly shown on Form 8038-CP so that the direct payment (refundable credit) will be made to the proper person.
D. Available Project Proceeds. In the case of BABs or tax credit bonds, the designated officer or employee will ensure that all of the sale proceeds and investment earnings, other than (i) sale proceeds used to pay issuance costs (up to the two percent limit described above) or (ii) deposited in a reasonably required reserve fund, are allocated to capital expenditures.
AGENDA ITEM NO. 6
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of September 24, 2024
Originating Department: City Attorney
City Manager: __________
Vontray Norris
City Attorney: ___________
Robert Kim
SUBJECT:
RESOLUTION NO. 8488
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, IN SUPPORT OF PROPOSITION 36, THE HOMELESSNESS, DRUG ADDICTION, AND THEFT REDUCTION ACT RECOMMENDED MOTION:
Staff Recommends that the City Council adopt Resolution No. 8488 expressing support for Proposition 36.
DISCUSSION:
In 2014, voters passed Prop. 47 which reduced certain theft and drug crimes from felonies to misdemeanors. While such changes addressed the problems of over incarceration and harsh penalties for addictions, there have been unintended consequences. These include a drop in participation in drug courts and a rise in retail theft.
Prop 36 will increase some punishments that were reduced by Prop. 47 but will retain aspects that were necessary reforms. Drug crimes still remain misdemeanors, as many defendants are suffering from an illness they cannot control. However, repeated offenses can result in a felony.
This new charge will require the defendant to participate in drug treatment while also providing other services to aid in recovery. Successful completion can result in dismissals and expungement. Failure to participate will result in felony level punishment. Prop 36 will help those who need it and incentivize treatment due to stricter penalties. Prop 36 will also increase punishment for those who are dealing drugs and all crimes that relate to the use or sale of fentanyl.
Along with changes to drug laws, Prop 36 will create new ways to combat the rise in retail theft.
Prop 47 had increased a felony threshold amount for petty theft to $950 per incident, creating a
loophole in which a suspect could steal from different stores and as long as the amount stolen from each store was under $950, he/she would face only misdemeanor charges. Prop 47 also eliminated theft with a prior conviction as felony. Prop 36 would bring back the concept of “petty theft with a prior” by allowing a felony charge if the defendant has multiple misdemeanor thefts in a short period of time. Further, Prop 36 would allow prosecutors to aggregate the amount stolen during several different thefts into one felony. Specifically, individuals who steal under the $950.00 threshold amount multiple times, in order to avoid a felony, can still be charged with a felony if the aggregate amount is greater than $950.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
1.3 Develop a business support and development collaborative that interfaces directly with existing small and large businesses (support and retention), identifies key sectors (tech, hotels, restaurants) and energetically recruits new businesses in those sectors (attraction), and coordinates resources to assist growing businesses (expansion). Establish partnerships with entities that can work toward City goals and objectives. Create a database of businesses in the City to track interactions.
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Resolution No. 8488
- 1 -
RESOLUTION NO. 8488
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, IN SUPPORT OF PROPOSITION
36, THE HOMELESSNESS, DRUG ADDICTION, AND THEFT
REDUCTION ACT
WHEREAS, while Prop 47 achieved notable success in making California’s criminal justice system more equitable, Prop 47 has also led to unintended consequences over the past decade; and
WHEREAS, these unintended consequences of Prop 47 include repeat and often organized retail theft, stores closing, and difficulty convincing people to seek drug and mental health treatment; and
WHEREAS, Prop 47 can only be changed, and these unintended consequences corrected, by the voters at the ballot box; and
WHEREAS, Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act, is a bi-partisan measure that provides common sense and targeted reforms to Prop 47 that legislative proposals alone are unable to deliver; and
WHEREAS, rampant retail theft is harming businesses and residents in California and those who commit these crimes often suffer no real consequences even if caught; and WHEREAS, this measure will hold repeat offenders accountable by elevating certain conduct, previously treated as misdemeanors, to felonies; and WHEREAS, the fentanyl crisis has reached alarming levels, and is now responsible for 20 percent of youth deaths in California; and
WHEREAS, Prop 36 will define fentanyl as a hard drug, hold individuals convicted of trafficking fentanyl accountable, and grant judges greater discretion in sentencing drug traffickers; and
WHEREAS, breaking the cycle of repeat offenders means addressing the many root causes of retail theft; and
WHEREAS, Prop 36 provides critical mental health, drug treatment services, and job training within our justice system for people who are homeless and suffering from mental illness or struggling with substance abuse; and
WHEREAS, Prop 36 represents meaningful reforms to our justice system to ensure our communities are safe without sacrificing the positive changes enacted by Prop 47. - 2 -
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne does hereby find, determine and order as follows:
Section 1. The City Council of the City of Hawthorne, California, hereby incorporates by reference all the recitals herein and finds that they are true and correct.
Section 2. The Council of the City of Hawthorne, California formally expresses support for Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act and the benefit that it provides for community safety.
Section 3. The City Clerk shall certify to the adoption of this Resolution and thereafter the same shall be in full force and effect.
PASSED, APPROVED, and ADOPTED this 24th day of September 2024. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
AGENDA ITEM NO. 7
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of September 24, 2024
Originating Department: Police - Administrative
City Manager: __________
Vontray Norris
Chief of Police: ___________
Gary Tomatani
SUBJECT:
RESOLUTION NO. 8489
A resolution of the City Council of the City of Hawthorne, California, Approving, Authorizing, & Ratifying the submission of the State of California Office of Traffic Safety Selective Traffic Enforcement Program (STEP), Grant Number PT25094
RECOMMENDED MOTION:
Staff Recommends that the City Council adopt Resolution No. 8489, which upon ratification, will award the Hawthorne Police Department $193,000.00 for Selective Traffic Enforcement Program (STEP) from the California Office of Traffic Safety .
DISCUSSION:
The State of California, announced the availability of funds that will be awarded through the Federal Fiscal year 2024 Office of Traffic Safety Selective Traffic Enforcement Program (STEP).
The goal of our proposed program is to conduct specified traffic related enforcement operations, in conjunction with educational and safety programs, during the grant period (October 2024 – September 2025). Hawthorne PD will also use a portion of the grant award to send personnel to ongoing traffic enforcement related training, as well as to purchase equipment and supplies necessary to conduct the required enforcement operations and educational programs.
During the grant period, the Hawthorne Police Department will actively participate in several national traffic related safety campaigns, including, but not limited to: National Teen Driver Safety Week, National Distracted Driving Awareness Month, National Motorcycle Safety Month, and California’s Pedestrian Safety Month.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
FISCAL IMPACT:
Upon approval of the grant award, the City of Hawthorne will receive $193,000.00. The grant is financed entirely by OTS funds and does not require a cash or in-kind match. In no case may these funds be commingled with any other funds, even other federal funds, nor may funds be used to supplant expenses for which the City of Hawthorne has already appropriated funds.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Resolution No. 8489
2. OTS Application
RESOLUTION NO. 8489
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HAWTHORNE, CALIFORNIA AUTHORIZING,
APPROVING & RATIFYING THE SUBMITTAL OF THE
STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
(STEP), GRANT NUMBER PT25094.
WHEREAS, the City of Hawthorne is eligible for a Federal allocation of funds from Selective Traffic Enforcement Program (STEP) through the State of California Office of Traffic Safety in the amount of $193,000.00; and
WHEREAS, the City may receive $193,000.00 of grant funding to use for programs detailed in the OTS application, including the acquisition of equipment and technology that will enhance the service to the local community; and
WHEREAS, the City Council of the City of Hawthorne recognizes the need and benefit to the City of Hawthorne residents and to the community as a whole in regards to traffic safety.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, hereby resolves as follows:
Section 1. The City Council of the City of Hawthorne authorizes, approves and ratifies the receipt of the grant award in the amount of $193,000.00 and authorizes the said amount to be applied to narcotics overtime.
Section 2. The City Manager or the Chief of Police is further authorized to execute and all documents necessary to apply for and receive grant funding through the UASI, including all amendments thereto, subject to minor clerical changes by the City Attorney Section 3. The City clerk shall certify the adoption of this Resolution and shall cause this Resolution and the certification to be entered in the book of resolutions of the Council of the City of Hawthorne.
Section 4. This Resolution shall be in full force and effect immediately upon its passage and adoption thereof.
2 PASSED, APPROVED, and ADOPTED this 24th day of September, 2024. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
______________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
EXHIBIT “A”
State of California OTS “STEP” Grant (grant# PT25094)
9/9/2024 8:59:10 AM Page 1 of 18
State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT25094
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Hawthorne From:
To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Hawthorne Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with the community members.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $193,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Aimee Yoshida
Traffic Bureau Commander
[email protected]
(310) 349-2703
12501 S. Hawthorne Blvd.
Hawthorne, CA 90250
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Gary Tomatani
Chief of Police
[email protected]
(310) 349-2810
12501 S. Hawthorne Blvd.
Hawthorne, CA 90250
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Felice Lopez
Director of Finance
[email protected]
(310) 349-2923
4455 W. 126th Street
Hawthorne, CA 90250
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
9/9/2024 8:59:10 AM Page 2 of 18
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL $193,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$193,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $193,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
MBK8V5UBXNL8
4455 W. 126th Street
Hawthorne, CA
90250-4404
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
9/9/2024 8:59:10 AM Page 3 of 18
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT25094
1. PROBLEM STATEMENT
The City of Hawthorne is located in Los Angeles County just southeast of the Los Angeles International Airport (LAX). The population is approximately 87,000 residents in an area of about six square miles. The city is surrounded by the 105 freeway on the north, the 405 freeway on the west, and just east of the city is the 110 freeway. Hawthorne is also home to SpaceX, Tesla Motors, Amazon, FedEx, and numerous other major corporations.
Several factors cause daytime traffic in Hawthorne to be extremely heavy. Hawthorne Boulevard is a major north/south thoroughfare that extends from the Palos Verdes Peninsula all the way through the city of Inglewood where it becomes La Brea. Hawthorne Boulevard is three to four lanes in both directions for most of our city. In addition to Hawthorne Boulevard, we have several other main streets that serve as major arteries throughout the South Bay and Los Angeles County, which includes: Crenshaw Boulevard, El Segundo Boulevard, Imperial Highway, and Rosecrans Avenue. All of these streets are heavily traveled during the day and into the evening hours. SpaceX, Tesla, FedEX, an Amazon distribution center, two Costco shopping centers, the newly built NFL Sofi Stadium (in the City of Inglewood), and several other businesses in our city cause the traffic volume to swell throughout the day. In addition, Intuit Dome (in the City of Inglewood) is scheduled to open for the 2024-2025 NBA season which can draw almost 18,000 more people.
In 2021, Hawthorne had a total of 514 crashes with 284 persons injured and 3 fatalities. The following year (2022), our city saw a slight increase in total crashes with 520 vehicle crashes, 328 injuries, and 2 fatalities. We believe the increase in total crashes can be attributed to more vehicles in the roadway after the pandemic and less employees working remotely from home. The total crashes for 2023 appear to reflect this sentiment. In 2023, we saw a slight increase with 524 reported crashes with 268 people reporting injuries and 6 fatalities.
Our total motorcycle involved crashes over the past three years are as follows:
2021: 14 total crashes resulting in 9 injured and 2 killed 2022: 24 total crashes resulting in 25 injured and 0 killed 2023: 13 total crashes resulting in 9 injured and 1 killed Our total pedestrian involved crashes over the past three years are as follows:
2021: 27 total crashes resulting in 25 injured and 0 killed 2022: 43 total crashes resulting in 46 injured and 1 killed 2023: 49 total crashes resulting in 51 injured and 3 killed Our total bicycle involved crashes over the past three years are as follows:
2021: 11 total crashes resulting in 8 injured and 0 killed 2022: 25 total crashes resulting in 23 injured and 0 killed 2023: 21 total crashes resulting in 17 injured and 2 killed The Selective Traffic Enforcement Program (STEP) has greatly aided our department’s effort to promote safer streets. The funding we have received from the STEP grant has been crucial and essential in our ability to staff traffic related operations with the necessary officers and to conduct these traffic operations on a continuous basis throughout the year. In addition to participating in OTS traffic safety campaigns, we continued to assist surrounding agencies in their DUI/CDL checkpoints, traffic enforcement operations, and the South Bay DUI Task Force (regional DUI enforcement).
We have a continued commitment and effort to combat DUI/DUID drivers on the roadway. In addition to enforcement efforts, in the 2022-2023 grant year, we hosted 10 “Ride to Live” motorcycle safety courses free of charge to the general public. All of this was part of our combined efforts to reduce injuries and death across the traffic spectrum, not just in our city, but in the South Bay. 9/9/2024 8:59:10 AM Page 4 of 18
The City of Hawthorne has an extremely high DUI/DUID arrest rate (see table below). Of our DUI arrests, a high percentage of those drivers arrested provide a blood sample at the time of the arrest. This was either voluntarily or through a Forced Blood Warrant. Those blood draws were and continue to be an additional costly burden to our department.
DUI/DUID Arrests and Blood Draws
Year Total DUI/DUID Arrests Total Blood Draws
2021 168 107
2022 152 96
2023 202 63
In spite of our department’s efforts, we saw a sharp increase in DUI/DUID arrests in 2023. Again, we believe there was a correlation with the end of COVID-19 restrictions and DUI/DUID drivers in the roadway. We have also seen a more disturbing statistic. During the most recent three-year span (2021-2023), DUI/DUID have been the second leading primary crash factor for all our reported traffic crashes. In this time span, DUI/DUID drivers caused a total of 267 crashes which has resulted in 92 injured persons and 1 fatality.
However, when alcohol was a factor into all reported traffic crash during the same time frame, there were 413 total crashes which resulted in 177 persons injured and 3 people killed.
Alcohol Involved and/or a Factor in Traffic Crash
Year Total Persons Persons DUI - PCF in Traffic Crashes Crashes Injured Killed
2021 141 56 1 108 (76.6 % of Total Crashes)
2022 126 61 1 75 (59.52 % of Total Crashes)
2023 146 60 1 84 (57.53 % of Total Crashes)
By far, our two most effective strategies in dealing with DUI/DUID’s have been DUI Saturation Patrols which have been effective in locating and arresting DUI drivers on any given day during the week, on a regular basis throughout the year. In addition, DUI/CDL checkpoints have been very successful and well-publicized (regularly receiving attention on social media, especially on YouTube). While the creators of those YouTube videos are not generally
pro-law enforcement (certainly, not pro-checkpoint), the videos serve as further awareness to the public of the dangers of driving while intoxicated and/or under the influence of drugs.
Our top three leading causes for traffic crashes are during the previous 3 years from (in order):
Leading Primary Crash Factors in Traffic Crash for 2021-2023 Primary Crash Factor Number of Crashes Percentage of Total Crashes Improper Turning 394 25.32 %
Driving Under the Influence 267 17.16 %
Unsafe Speed 222 14.27 %
Imperial Highway, El Segundo Boulevard, Hawthorne Boulevard, Rosecrans Avenue, Inglewood Avenue, and Van Ness Avenue are a few of the major thoroughfares that run across our city and connects several adjoining South Bay cities. These streets are heavily travelled by motorists who are often speeding to travel to their destinations. The factor of speed in traffic crashes exponentially increases the likelihood of drivers, passengers, pedestrians, bicyclists, and motorcyclists sustaining serious injuries or death. Traffic Enforcement operations have been critical in combating the publics’ driving behavior by targeting speeding drivers as well as other drivers who commit violations that can cause traffic crashes.
It is our intention to combat this with targeted traffic enforcement operations utilizing our motorcycle officers who are more effective in an urban setting. Motorcycle officers are more apt in concealing their position in the roadway; thus, more capable of monitoring true drivers’ behavior. In addition, motorcycle officers can more easily get through urban city traffic. Motorcycle officers working in conjunction with traffic officers to target specific prevailing issues maximizes our effectiveness in traffic enforcement and awareness. It is our 9/9/2024 8:59:10 AM Page 5 of 18
strategic plan to conduct more Traffic Enforcement Operations along with DUI Saturation patrols in 2024 – 2025.
The Hawthorne Police Department plans to continue Traffic Enforcement Operations (PCF), DUI Saturation Patrols, DUI/CDL Checkpoints, Collaborative DUI Enforcement and other traffic enforcement operations.
Our partnership with OTS assists our efforts to tackle DUI/DUID drivers who often times cause serious injuries and death to innocent motorists and pedestrians on the roadway; not to mention, the unbearable anguish victims’ families are forced to endure. In addition, we hope to staff traffic enforcement operations with the specific goal of reducing injuries and deaths on the roadway that can be attributed to improper turning, unsafe speed, and right of way violations as well as a multitude of other unsafe driving violations.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 1 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 1 6. Send law enforcement personnel to SFST Instructor training. 1
7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for 2 9/9/2024 8:59:10 AM Page 6 of 18
each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
8. Conduct DUI Saturation Patrol operation(s). 30
9. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
30 10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
4 11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 2 12. Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s). 1
13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 4 14. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 15. Participate in highly visible collaborative DUI Enforcement operations. 4
16. Participate in highly visible collaborative Traffic Enforcement operations. 3
17. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 18. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.
2 19. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
6 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter. In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Media Requirements:
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes. 9/9/2024 8:59:10 AM Page 7 of 18
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. 9/9/2024 8:59:10 AM Page 8 of 18
Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
9/9/2024 8:59:10 AM Page 9 of 18
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT25094
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
164AL-25 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$120,000.00
402PT-25 20.600 State and Community Highway
Safety
$70,000.00
1906-25 20.611 Racial Profiling Prohibition Grants $3,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-25 $17,000.00 2 $34,000.00
DUI Saturation Patrols 164AL-25 $2,000.00 30 $60,000.00 Collaborative DUI Enforcement 164AL-25 $3,275.00 4 $13,100.00 Traffic Enforcement 402PT-25 $1,200.00 30 $36,000.00
Distracted Driving 402PT-25 $920.00 4 $3,680.00
Motorcycle Safety 402PT-25 $920.00 2 $1,840.00
Pedestrian and Bicycle Enforcement 402PT-25 $1,840.00 4 $7,360.00 Night-time Click It Or Ticket 402PT-25 $1,840.00 1 $1,840.00 Street Racing and Sideshow Enforcement
Operations
402PT-25 $5,520.00 2 $11,040.00
Collaborative Traffic Enforcement 402PT-25 $1,840.00 3 $5,520.00 Traffic Safety Educational Presentations 402PT-25 $500.00 2 $1,000.00 Community Collaboration Engagement 1906-25 $500.00 6 $3,000.00 Category Sub-Total $178,380.00
B. TRAVEL EXPENSES
In State Travel 402PT-25 $1,720.00 1 $1,720.00
$0.00
Category Sub-Total $1,720.00
C. CONTRACTUAL SERVICES
Dispatcher 164AL-25 $600.00 2 $1,200.00
Category Sub-Total $1,200.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
Phlebotomist 164AL-25 $11,700.00 1 $11,700.00
Category Sub-Total $11,700.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
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GRANT TOTAL $193,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT25094
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Night-time Click It Or Ticket - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.
Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers in Long Beach and the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
Dispatcher - Dedicated dispatcher to conduct wants/warrants and DMV license checks for all drivers screened though DUI / CDL checkpoint.
EQUIPMENT
-
OTHER DIRECT COSTS
Phlebotomist - To draw and collect blood samples during OTS funded grant operations from suspected DUI drivers on scene as evidence in support of DUI convictions in a court of law.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT25094
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and LowIncome Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. 9/9/2024 8:59:10 AM Page 14 of 18
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9/9/2024 8:59:10 AM Page 15 of 18
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 9/9/2024 8:59:10 AM Page 16 of 18
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—
PRIMARY TIER COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 9/9/2024 8:59:10 AM Page 17 of 18
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—
LOWER TIER COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
9/9/2024 8:59:10 AM Page 18 of 18
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
AGENDA ITEM NO. 8
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of September 24, 2024
Originating Department: Police - Administrative
City Manager:
Vontray Norris
Chief of Police:
Gary Tomatani
SUBJECT:
RESOLUTION NO. 8490
A resolution of the City Council of the City of Hawthorne, California, Approving, Authorizing, & Ratifying the submission of the State of California Office of Traffic Safety Motorcyclist Safety Education and Training Program, Grant Number MC25003.
RECOMMENDED MOTION:
Staff Recommends that the City Council adopt Resolution No. 8490, which upon being ratified will award the Hawthorne Police Depatrment $100,000.00 for the purposes of motorcycle safety and education
DISCUSSION:
The State of California, announced the availability of funds that will be awarded through the Federal Fiscal year 2024 Office of Traffic Safety Motorcyclist Safety Education and Training Program.
The goal of our proposed program is to conduct specified motorcycle safety training related to operating a motorcycle, in conjunction with educational and safety programs, during the grant period (October 2024 – September 2025). The funded strategies may include hands-on motorcyclist safety courses, helmet usage training, classroom education, community outreach and public awareness campaigns, educational presentations, and workshops.
During the grant period, the Hawthorne Police Department will actively participate in several “Ride to Live” motorcycle instructional courses with members of the public. These courses are taught by Hawthorne motor officers and focus on all things safety when operating a motorcycle, including emergency breaking, precision maneuvering, counter steering, obstacle crash avoidance, and negotiation curves. Since the inception of the “Ride to Live” program, Hawthorne motor officers have taught 2, 168 community members over the span of 85 classes.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
FISCAL IMPACT:
Upon approval of the grant award, the City of Hawthorne will receive $100,000.00. The grant is financed entirely by OTS funds and does not require a cash or in-kind match. In no case may these funds be commingled with any other funds, even other federal funds, nor may funds be used to supplant expenses for which the City of Hawthorne has already appropriated funds.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Motorcycle Safety and Education Resolution
2. OTS Grant Application
RESOLUTION NO. 8490
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HAWTHORNE, CALIFORNIA AUTHORIZING,
APPROVING & RATIFYING THE SUBMITTAL OF THE
STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY
MOTORCYCLIST SAFETY EDUCATION AND TRAINING
PROGRAM, GRANT NUMBER MC25003.
WHEREAS, the City of Hawthorne is eligible for a Federal allocation of funds from the Motorcyclist Safety Education and Training Program through the State of California Office of Traffic Safety in the amount of $100,000.00; and
WHEREAS, the City may receive $100,000.00 of grant funding to use for programs detailed in the OTS application, including the instruction portion on the best practices and strategies to reduce the number of persons killed or injured in crashes involving motorcycles (Hawthorne PD’s “Ride to Live” program) that will enhance the service to the local community; and
WHEREAS, the City Council of the City of Hawthorne recognizes the need and benefit to the City of Hawthorne residents and to the community as a whole in regards to motorcycle safety.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, hereby resolves as follows:
Section 1. The City Council of the City of Hawthorne authorizes, approves and ratifies the receipt of the grant award in the amount of $100,000.00 and authorizes the said amount to be applied to narcotics overtime.
Section 2. The City Manager or the Chief of Police is further authorized to execute and all documents necessary to apply for and receive grant funding through the UASI, including all amendments thereto, subject to minor clerical changes by the City Attorney Section 3. The City clerk shall certify the adoption of this Resolution and shall cause this Resolution and the certification to be entered in the book of resolutions of the Council of the City of Hawthorne.
Section 4. This Resolution shall be in full force and effect immediately upon its passage and adoption thereof.
2 PASSED, APPROVED, and ADOPTED this 24th day of September, 2024. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
______________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
3 EXHIBIT “A”
State of California OTS Motorcyclist Safety Education and Training grant (Grant# MC25003)
9/9/2024 9:19:18 AM Page 1 of 17
State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
MC25003
1. GRANT TITLE
Motorcyclist Safety Education and Training Program
2. NAME OF AGENCY 3. Grant Period
Hawthorne From:
To:
10/01/2024
09/30/2025 4. AGENCY UNIT TO ADMINISTER GRANT
Hawthorne Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving motorcycles. The funded strategies may include hands-on motorcyclist safety courses, motorcyclist helmet usage training, classroom education, community outreach and public awareness campaigns, educational presentations, and workshops. These countermeasures should be conducted in communities with a high number of motorcycle related crashes.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $100,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Aimee Yoshida
Traffic Bureau Commander
[email protected]
(310) 349-2703
12501 S. Hawthorne Blvd.
Hawthorne, CA 90250
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Gary Tomatani
Chief of Police
[email protected]
(310) 349-2810
12501 S. Hawthorne Blvd.
Hawthorne, CA 90250
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Felice Lopez
Director of Finance
[email protected]
(310) 349-2923
4455 W. 126th Street
Hawthorne, CA 90250
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL $100,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$100,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $100,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
MBK8V5UBXNL8
4455 W. 126th Street
Hawthorne, CA
90250-4404
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
9/9/2024 9:19:18 AM Page 3 of 17
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
MC25003
1. PROBLEM STATEMENT
The City of Hawthorne is located in Los Angeles County just southeast of the Los Angeles International Airport (LAX). The population is approximately 87,000 residents in an area of about six square miles. The city is surrounded by the 105 freeway on the north, the 405 freeway on the west, and just east of the city is the 110 freeway. Hawthorne is also home to SpaceX, Tesla Motors, Amazon, FedEx, and numerous other corporations.
Several factors cause daytime traffic in Hawthorne to be extremely heavy. Hawthorne Boulevard is a major north/south thoroughfare that extends from the Palos Verdes Peninsula all the way through the city of Inglewood where it becomes La Brea. Hawthorne Boulevard is three to four lanes in both directions for most of our city. In addition to Hawthorne Boulevard, we have several other main streets that serve as major arteries throughout the South Bay and the Los Angeles, which include: Crenshaw Boulevard, El Segundo Boulevard, Imperial Highway, and Rosecrans Avenue. All of these streets are heavily traveled during the day and into the evening hours. SpaceX, Tesla, FedEX, and Amazon distribution center, two Costco shopping centers, the newly built NFL Sofi Stadium and the anticipated opening of the Intuit Dome (both venues in the City of Inglewood), and several other businesses cause the traffic volume to swell during the day and late evening hours.
We have at least two, large scale, commercial motorcycle shops (Eagle Riders and Del Amo Motorsports) operating inside, or very close to, the city of Hawthorne. There are also three smaller motorcycle shops within the city jurisdiction. These shops bring a regular flow of motorcycle traffic through the city. In particular, Eagle Riders is responsible for a considerable amount of motorcycle traffic as they are a motorcycle touring/rental company with a large number of tours coming and/or going on a regular basis.
Eagle Riders also stores a large number of motorcycles at a facility within Hawthorne and are regularly shuttling motorcycles back and forth between the facility and their business. At least two of their employees have been involved in serious motorcycle crashes in Hawthorne in recent years.
Our total motorcycle involved crashes over the past three years are as follows:
2021: 14 total crashes resulting in 9 injured and 2 fatalities. 2022: 24 total crashes resulting in 25 persons injured and 0 fatalities. 2023: 13 total crashes resulting in 9 injured and 1 fatality.
While our Community Affairs Unit, department website, Facebook, Instagram, Twitter accounts allow us to reach out to the community in many ways, we are constantly seeking to expand our interaction with the community in as many positive ways as we can. When it comes to motorcycle safety, it is fair to say that most (if not all) police departments use “enforcement” as their basic and primary tool. If they do stray outside the standard enforcement corridor, the attempts to reduce death and injury resulting from motorcycle crashes is generally confined to lectures and/or public service announcements (if that).
The Hawthorne Police Department has taken a more proactive approach to this topic by actually engaging the motorcycling community with a new and ground-breaking training program called “Ride to Live.” Ride to Live is a free, hands on, riding course for the general public taught by Hawthorne Motor Officers. The curriculum is based on the detailed training and instruction officers receive at the law enforcement Motor Officers Training Course and Motor Officers Instructor Course.
The course begins with low speed handling and maneuvering of the motorcycle and gradually moves up to higher speed emergency braking, counter-steering, obstacle avoidance and curve negotiation. Motorcycle maneuvers and principals of motorcycle operations are demonstrated by Motor Officers; however, ninetyfive percent of the class is dedicated to students performing exercises hands-on and in a controlled, supervised manner.
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We have taught 2,168 civilian students in our 85 classes to date. Those students have included all types of riders, men and women, as young as 16 and as old as their late 80’s, from fairly novice riders to riders with 40 years of riding experience. The main bulk of the training encompasses the following topics:
Proper manipulation of clutch and throttle in order to work the “friction zone” Emergency braking
Proper use of head and eyes when turning and maneuvering a motorcycle Precision maneuvering
Counter-steering
Obstacle / Crash avoidance
Negotiating curves
The principals of the training will provide motorcycle riders the necessary riding fundamentals to address the traffic national traffic data (Hurt Study), which showed that “In the single vehicle crashes, motorcycle rider error was present as the crash precipitating factor in about two-thirds of the cases, with the typical error being a slide-out and fall due to over-braking or running wide on a curve due to excess speed or undercornering.” In simpler parlance, the rider failed to negotiate a curve and crashed. Our Ride to Live program was designed to specifically address these correctable errors.
Through a focused, real world, practical training program such as Ride to Live, the Hawthorne Police Department will be more successful in combating the death, injury, and, often times, avoidable emotional anguish associated with motorcycle crashes. This program has proven extremely popular, not to mention beneficial, in increasing the skill levels of the riding public and should be used as an example of a model program for OTS and other agencies looking to reduce motorcycle crashes.
As part of our continual effort to provide the best possible instruction, we have partnered with the Torrance Police Department throughout the previous 4 federal fiscal years. In addition, the Redondo Beach Police Department have sent motor officers to assist in our classes on a consistent basis. So much so, we have officially partnered with the Redondo Beach Police Department in our OTS Ride to Live Grant. The participation of these two police departments has been integral in the continued success of Ride to Live.
Their motor officers bring additional knowledge and experience to our teaching program as well as reduce the student-to-instructor ratio.
This allows us to spend more time with individual riders that may be struggling and need more one-on-one instruction. Our steadfast partnership with Torrance PD motor officers and Redondo Beach PD motor officers has been vital to the success of our program and has allowed us to provide more individual training during the class.
The Hawthorne Police Department is looking to continue this partnership into the 2024-2025 OTS Grant Year. This partnership will serve to continue to benefit the citizens of the City of Hawthorne, Torrance, and Redondo Beach; however, since we have student riders attending from as far as San Diego, the Inland Empire, and Ventura County, our Ride to Live program has proven to have a far-reaching impact to address motorcycle safety issues throughout Southern California.
The City of Torrance is located within the South Bay region, which as a whole has a natural traffic congestion problem. The City of Torrance is the (8) eighth largest city in Los Angeles County and (39) thirtyninth largest city in California. Torrance is situated along the coast with a small section of beach frontage property located between the Port of Los Angeles, Los Angeles International Airport, downtown Los Angeles, and the rest of the L.A. basin. Out of the 15+ cities that make up the South Bay, Torrance is the largest in both population and size (21.2 square miles in size). Although the city has a nighttime population of approximately 150,000 residents, this number increases to nearly a quarter million people during peak daytime hours. This is a result of the industrial makeup of Torrance which is home to a long list of macro businesses including the Del Amo Fashion Center (one of the largest malls in the United States), Honda National HQ, The Torrance Refinery (formally known as Exxon Mobil), Honeywell, Alcoa, and two largescale hospital networks.
An inherent traffic issue exists due to the size and location of Torrance. First of all, there is very limited access to freeways which forces residents to drive for several miles on local roadways. Secondly, communities such as the Palos Verdes Peninsula (Est. population of 65,000), City of Redondo Beach (Est. 9/9/2024 9:19:18 AM Page 5 of 17
population of 67,000), Palos Verdes Estates (Est. population of 13,444) Rolling Hills and Rolling Hills Estates (Est. population of 10,108), and the city of Rancho Palos Verdes (Est. population of 42,364) are situated “behind” Torrance. This requires the residents/visitors of those communities to traverse through the City of Torrance on a daily basis to access the freeway and commute to work. The result is an overwhelming traffic congestion problem which continues to grow annually.
This traffic congestion does not come without consequences. Hundreds of citizens are injured in traffic crashes every year, with several resulting in deaths. Alcohol-impaired and drug-impaired driving remain consistent problems.
In 2023, the City of Torrance had 1,317 documented traffic crashes. Of those, 760 were non-injury crashes, and 537 were injury crashes, which resulted in 732 victims being injured. We experienced a significant increase in fatal traffic crashes in 2023, going from (5) five fatal traffic crashes in 2022, to (10) ten fatal traffic crashes in 2023. Of the (10) ten fatal crashes in 2023, (5) involved pedestrians, (1) involved a motorcyclist and one involved an electric bicycle. One (1) fatality was alcohol related, (1) involved an unlicensed driver and a pedestrian and one is being investigated as being related to a street race.
It is the mission of the Redondo Beach Police Department to continually make every effort to reduce the number of all types of alcohol related crashes, distracted driver crashes and crashes involving speed and other identified primary crash factors in order to increase the safety of all drivers, passengers, bicyclists and pedestrians.
There are two target areas of traffic related issues that all the Redondo Beach Police Department officers would focus upon; commuter traffic and harbor area leisure traffic.
The City of Redondo Beach is 6.2 square miles with a population of approximately 71,576 (from the US Census Bureau April 2020). Redondo Beach has a large tourist industry centering on the harbor area which consists of the beach and pier areas of the city.
A small portion of State Route 1, Pacific Coast Highway, serves the City of Redondo Beach as well as thousands of commuters daily. In addition to State Route 1, a majority of crashes that the Redondo Beach Police Department responds to are on three additional major arterial roads within the city limits; Inglewood Avenue, Artesia Boulevard, and Manhattan Beach Boulevard.
These high capacity roads handle a majority of the commuter traffic feeding the 405 Freeway in both southern and northern directions. Traffic crashes along these major thoroughfares can severely impact residents and non-residents alike and redirection of vehicular traffic around an incident can send voluminous vehicular traffic through surrounding neighborhoods.
The Redondo Beach Police Department responded to 1361 calls for service regarding traffic crashes in the 2023 Federal Fiscal year. Of those 1361 calls, 580 generated reports, 242 involved injury or complaint of pain, 3 involved fatalities, and there were a total of 360 people injured. In the calendar year of 2023, we had 6 Fatal Traffic Crashes.
The Redondo Beach Police Department responded to 1508 calls for service regarding traffic crashes in the 2022 fiscal year. Of those 1508 calls, 851 generated reports. Of the 851 reports, 265 involved injury or complaint of pain, 4 involved fatalities, and 582 were property damage only crashes. The Redondo Beach Police Department responded to 257 Hit and Run traffic crashes, 27 of which were injury related. The Redondo Beach Police Department saw a significant increase in DUI fatal and injury crashes. There were 3 fatal crashes involving alcohol l with a total of 52 injuries in DUI related crashes.
A reduction in traffic crashes makes for a safer driving environment and enhances the quality of life for drivers and residents alike in the City of Redondo Beach as well as neighboring communities.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes. 9/9/2024 9:19:18 AM Page 6 of 17
3. Reduce the number of motorcyclists killed in traffic crashes.
4. Reduce the number of motorcyclists injured in traffic crashes.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Conduct free to the public motorcyclist safety and training courses throughout the grant year.
10 3. Update and maintain Department website and/or Social Media platforms to further promote motorcyclist safety to the public and to promote educational goals of safe motorcycle riding.
4 4. Participate in Motorcycle Safety Month in May. 1
3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) Develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter.
Media Requirements
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year) The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Send all Powerpoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator. Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
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Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs. Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year. For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website. Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives. 9/9/2024 9:19:18 AM Page 8 of 17
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
MC25003
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
405f MC-25 20.616 Motorcyclist Safety Grants $100,000.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
Motorcyclist Training Instruction 405f MC25$6,250.00 10 $62,500.00 Benefits for 405f OT Rate @ 1.45% 405f MC25$62,500.00 1 $906.00 Category Sub-Total $63,406.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
Motor Officer Instructors 405f MC25$34,093.66 1 $34,094.00 Motorcycle Training Supplies 405f MC25$2,500.00 1 $2,500.00 Category Sub-Total $36,594.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $100,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
MC25003
BUDGET NARRATIVE
PERSONNEL COSTS
Motorcyclist Training Instruction - Overtime for grant funded Motorcyclist safety education classes conducted by appropriate department personnel.
Benefits for 405f OT Rate @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Medicare - 1.45%
TRAVEL EXPENSES
-
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
Motor Officer Instructors - To assist with conducting motorcycle safety training to accomplish the grant goals and objectives (instructors may include: Lieutenants, Sergeants, and Officers).
Motorcycle Training Supplies - Costs to include cones, delineators, and barriers. Additional items may be purchased with OTS approval.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. 9/9/2024 9:19:18 AM Page 11 of 17
State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
MC25003
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and LowIncome Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. 9/9/2024 9:19:18 AM Page 13 of 17
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 9/9/2024 9:19:18 AM Page 14 of 17
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 9/9/2024 9:19:18 AM Page 15 of 17
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—
PRIMARY TIER COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 9/9/2024 9:19:18 AM Page 16 of 17
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—
LOWER TIER COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
9/9/2024 9:19:18 AM Page 17 of 17
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving companyowned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
AGENDA ITEM NO. 9
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of September 24, 2024
Originating Department: Finance
City Manager: __________
Vontray Norris
Dir. of Finance: ___________
Felice Lopez
SUBJECT:
RESOLUTION NO. 8491
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, APPROVING
AN AGREEMENT BETWEEN THE CITY AND HARRIS & ASSOCIATES TO PROVIDE THE CITY WITH VARIOUS SERVICES ASSOCIATED WITH THE CITY’S 2024 LEASE REVENUE BONDS, 2019 POBS, 2016 CERTIFICATES OF PARTICIPATION, AND COMMUNITY FACILITIES DISTRICTS (“CFDS”) AND BONDS.
RECOMMENDED MOTION:
Staff Recommends that the City Council adopt Resolution No. 8491, approving an Agreement between the City and Harris & Associates to Provide the City with Various Services Associated with the City’s 2024 Lease Revenue Bonds, 2019 POBS, 2016 Certificates of Participation, and Community Facilities Districts (“CFDs”) and Bonds.
DISCUSSION:
Staff recommends that the City enter into an agreement with Harris & Associates to provide various services. Specifically, Harris & Associates has proposed providing the following services to the City:
1) Community Facilities District (“CFD”) Management and annual administration for CFD Nos. 2004-01 and 2006-01;
2) Continuing disclosure reports for CFD Nos. 2004-01 and 2006-01; 3) Continuing disclosure reports for the 2016 Certificates of Participation (“COPS”); 4) Continuing disclosure reports for the 2019 Pension Obligation Bonds;
5) Continuing disclosure reports for the 2024 Lease Revenue Bonds 6) Additional reporting requirements related to the CFDs.
Harris & Associates is proposing a contract term of November 7, 2024 through June 30, 2029 for all services.
Harris & Associates proposes an annual fee of $45,500 to 51,900 per year for all services. The total contract amount would be $243,100 for a five-to-six-year period. However, the City’s General Fund will not be responsible for any of the costs associated with CFDs. The only charges to be paid by the General Fund would be the Continuing Disclosures services for the 2024 Lease Revenue Bonds, 2019 POBS, and 2016 COPS (estimated at $3,000 and $3,900, respectively).
Staff recommends approval of Resolution No. 8491 approving the agreement between the City and Harris & Associates and further authorizing the City Manager to execute said agreement and any and all amendments thereto.
.
FISCAL IMPACT:
Annual Continuing Disclosure Services for the 2024 Lease Revenue Bonds, 2019 POBS, and 2016 COPS would cost $9,500 to $10,700, to be paid from the General Fund. All other costs would be paid by Special Tax revenues levied and collected within the CFDs.
NOTICING PROCEDURES:
72 hours posted notice pursuant to the Ralph M. Brown Act ATTACHMENT(S):
1. Resolution No. 8491
2. Agreement between City and Harris & Associates
3. Exhibit A to Agreement- Proposal dated September 16, 2024 RESOLUTION NO. 8491
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, APROVING AN AGREEMENT
BETWEEN THE CITY AND HARRIS & ASSOCIATES TO
PROVIDE THE CITY WITH VARIOUS SERVICES ASSOCIATED
WITH THE CITY’S COMMUNITY FACILITIES DISTRICTS AND
BONDS
WHEREAS, the City of Hawthorne requires certain consulting services, including, but not limited to, community facilities district (“CFD”) management and annual administration, continuing disclosure reports for CFDs, 2024 Lease Revenue bonds, 2019 POBS and 2016 certificates of participation, and other reporting required by the State; WHEREAS, Harris & Associates has submitted a proposal for various consulting services associated with the City’s CFDs and bonds, dated September 16, 2024, for a term beginning November 7, 2024 and ending December 31, 2029;
WHEREAS, the City wishes to enter into a consulting agreement with Harris & Associates, based on the proposal dated September 16, 2024.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE HEREBY RESOLVE AS FOLLOWS:
Section 1. The foregoing recitals are true and correct.
Section 2. The City Council hereby approves the Harris & Associates consulting agreement substantially in the form attached and incorporated herein by this reference as Exhibit A.
Section 3. The City Clerk or his/her designee shall attest and shall certify to the adoption of the Resolution and shall cause this Resolution and his/her certification to be entered into the book of Resolutions of the City of Hawthorne.
PASSED, APPROVED and ADOPTED this _____ day of_____________, 2024. ________________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST
_______________________
DAYNA WILLIAMS-HUNTER City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
AGREEMENT BETWEEN THE CITY OF HAWTHORNE AND HARRIS & ASSOCIATES FOR
VARIOUS SERVICES RELATED TO COMMUNITY FACILITIES DISTRICT THIS AGREEMENT is made and effective as of September 25, 2024, between the City of Hawthorne ("City") and Harris & Associates ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on September 25, 2024 for various services related to City’s Community Facilities District (“CFD”). This agreement shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2029, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. CITY MANAGEMENT
The City Manager shall represent CITY in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant.
The City Manager shall be authorized to act on City's behalf and to execute all necessary documents, which enlarge the Tasks to Be Performed or change Consultant's compensation.
5. COMPENSATION
(a) The City agrees to pay Consultant in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon a time and materials. (b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing, by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices for actual services performed. Payment shall be made within fortyfive (45) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City. (c) Consultant may terminate this Agreement for cause if the City fails to cure a material default in performance within a period of 30 days, or such longer period as Consultant may allow, after receipt from Consultant of a written termination notice specifying the default in performance.
In the event of termination for cause by Consultant, the City will pay Consultant for all services performed up to and including the effective date of termination.
7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's reasonable control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance.
In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, and provided that consultant has been paid in full for services rendered hereunder, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. Any reuse without written verification or adaptation by Consultant for the specific purpose intended will be at City's sole risk and without liability or legal exposure to Consultant.
9. INDEMNIFICATION
When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, and hold harmless City and any and all of its officials, employees ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including reasonable attorney's fees and costs to the extent same are caused by any negligent act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.
To the extent that the Consultant's services are subject to California Civil Code 2782.8, the above indemnity, including the cost to defense, shall be limited to the extent required by Civil Code Section 2782.8.
10. INSURANCE
(a) Consultant shall maintain in-force: Commercial General Liability and Professional Liability Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect a policy of public liability insurance with minimum coverage of $2,000,000 in accordance with the requirements provided by City to Consultant. Consultant shall also maintain in-force; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $2,000,000 per claim against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
(b) Contractor shall maintain in-force Workers' Compensation and Employer's Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Certificate to Self-Insure. Acceptable minimum limits for this coverage are: Workers' Compensation; Statutory in California; Employer's Liability:
$1,000,000.
(c) Certificates of Insurance. Contractor shall furnish to City evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted or authorized to do business in the State of California will be provided, indicating that the respective policy(s) meets the following requirements: (1) The City, its officers, employees, and agents shall be named as additional insured on the General Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice to City or 10 day notice for non-payment of the premium; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of Contractor's insurance; (4) Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto. (d) To the extent permitted by law, Consultant's total aggregate liability arising out of or relating to this Agreement shall not exceed $2,000,000 or the total compensation received by Consultant under this Agreement, whichever is greater.
11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of applicable State and Federal laws and regulations, which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations pursuant to sound professional practices. The City, and its officers and employees, shall not be liable at law or in equity occasioned by negligent failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Hawthorne will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub- agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization.
Consultant, its officers, employees, agents, or sub-consultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant.
However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
16. NOTICES
The Parties shall submit in writing all notices and correspondence that this Agreement requires or permits, and shall deliver the notices and correspondence to the places set forth below. The parties may give notice by: (a) personal delivery; (b) U.S. mail, first class postage prepaid; (c) "Certified" U.S. mail, postage prepaid, return receipt requested; (d) facsimile or (e) email.
CITY: Vontray Norris, City Manager
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
CONSULTANT: Harris & Associates
Hitta Mosesman, Vice President
101 Progress, Suite 250
Irvine, CA 92618
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant staff shall perform the services described in this Agreement.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Hawthorne.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
21. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF HAWTHORNE CONSULTANT
Vontray Norris, City Manager Hitta Mosesman, Vice President City of Hawthorne Harris & Associates
Approved as to Form:
Robert M. Kim, City Attorney
City of Hawthorne
EXHIBIT A
Harris & Associates Proposal for City CFD Administration and Reporting Services, Dated September 16, 2024
101 Progress, Suite 250, Irvine, CA 92618 ◼ p: 949.655.3900 ◼ f: 866.785.0180 ◼ www.WeAreHarris.com September 16, 2024
Von Norris, City Manager
City of Hawthorne
4455 W. 126th Street
Hawthorne, CA 90250
PROPOSAL: CITY CFD ADMINISTRATION AND REPORTING SERVICES Dear Mr. Norris:
We are pleased to present this proposal to the City of Hawthorne (“City”) to provide various Community Facilities District (“CFD”) services. Harris & Associates (“Harris”) has the expertise and experience to perform accurate analysis related to CFD administration and reporting services.
The Harris team for this assignment represents decades of experience in public finance services.
Dima Galkin, Director, will serve as the Project Director for the work. Dima has more than 11 years of experience providing redevelopment/successor agency services, including fiscal consultant reports, continuing disclosure reports (including filing the reports on the Electronic Municipal Market Access (“EMMA”) website), CFD administration, and other compliance reporting experience. Hitta Mosesman, Vice President, will serve as the Principal-in-Charge for the work.
Hitta has more than 20 years of experience providing redevelopment/successor agency services.
Dima and Hitta have been providing services to the City for the previous 9 years and have a tremendous amount of knowledge, history, and experience with the specific project areas, reporting, unique characteristics, and outstanding issues related to the existing debt, redevelopment dissolution, and distribution of revenues.
Zaire Marin, Deputy Project Manager, will serve as Project Manager. He has four years of experience working in the municipal finance sector, providing consulting services to cities, counties, water agencies, and various local government service districts (e.g., recreation, healthcare, and school) throughout California. He has experience in municipal bond issuances, revenue scenario modeling for agencies seeking to institute new taxes, land annexations, fiscal impact analyses, and the administration and formation of special financing districts such as Community Facility Districts (“CFDs”) and Assessment Districts (“ADs”). Zaire holds a designation as an MSRB-registered Municipal Advisor Representative. Zaire will oversee all continuing disclosure activities.
This depth of expertise provides the City with the assurance that all work will be consistently timely and accurate. The successful completion of this work will ensure accurate revenue distributions and compliance with SEC disclosure laws and regulations and MSRB rules.
The following outlines our proposed scope of services and estimated fee to provide these services, along with our firm qualifications and project experience. 2 of 10
SCOPE OF SERVICES
Harris has prepared the following scope of work for the services outlined below for a term of approximately five (5) years:
I. CFD Administration (2004-1 and 2006-1)
1. Dataset Management
Harris’ project team will successfully manage the CFD dataset needed to administer the CFD annually. We have developed proven software tools to aid in administration and to confirm that special taxes are calculated accurately and correctly. Our team carefully reviews the secured property tax roll and the parcel data to make sure that it is consistent with the prior year’s special tax calculation, identify any discrepancies, and research any missing data needed for the calculation of the special tax.
Harris has an established process whenever we are contracted to administer and audit special tax parcel datasets. We have found that the assessor’s parcel data may have missing or incomplete data for calculating the assessment or special tax to be levied upon a parcel. We will conduct an independent review of District and parcel data and make any adjustments to the existing dataset. In addition, our staff has created a multitude of databases with an especially critical eye on analyzing the data we receive from external sources.
2. Review All Relevant Documents
The City will provide Harris with access to development information and all building permits issued during the periods specified in the Rate and Methods of Apportionment or other available documents needed to determine parcel status for the calculation of the special tax annually. Harris will review any building permit information, final maps and site development plans for both CFDs as well as all relevant information on file. Note that building permits may refer to lot numbers rather than parcel numbers or addresses. Harris will obtain and use current Assessor Parcel listings.
3. Annual Calculation of Special Tax
Harris will determine the special tax for each parcel annually. This will include confirmation that the special tax does not exceed the maximum Special Tax rate identified by the Rate and Method of Apportionment of each CFD. Based on information provided by the City regarding budget requirements for the following fiscal year, fund balances and reserve requirements, the actual Special Tax rates for each parcel shall be determined and the costs distributed in accordance with the Rate and Method of Apportionment for each CFD.
4. Prepare and Submit Special Tax Levies
Harris will compile and transmit a complete list of the actual special tax levies for each assessor’s parcel in each CFD to the City in an Excel file or other manner as requested by the City. Since there will be a separate fund for each CFD, the list for each CFD must be kept separately. Harris will research and make any corrections required to the information on the special taxes requested by the City prior to the Los Angeles County’s (“County”) submission deadline of August 10. 3 of 10
5. Delinquency Monitoring
Based on information obtained from the City, Harris will monitor delinquencies in each district for Annual Continuing Disclosure reporting and prepare periodic delinquency reports for the City. If requested, Harris will send Delinquency Letters to delinquent property owners.
6. Provide Prepayment Amounts for Individual Property Owners Harris will calculate written prepayment quotes for individual special tax liens if and when they are requested by property owners. For parcels prepaying the special tax, Harris will prepare the documents required to release the liens.
7. Bond Call Services
Harris will perform all required bond call spreads and coordinate the early redemption of outstanding bonds, if necessary.
8. Handbills
Harris will prepare handbills for each parcel that could not be applied on the City tax roll. If necessary, handbills will be prepared on City letterhead and will be issued bi-annually on a schedule similar to the City’s property tax payment schedule.
9. Respond to Property Owners’ Inquiries
Harris will provide a telephone number to be included on the CFDs’ property tax bills. Harris will respond to property owner inquires and maintain a log of all calls received, the nature of the call and any recommended actions. Harris will provide the City with details regarding the calls received. All calls will be returned within (two) 2 business days if not answered at the time of the call.
Deliverables:
• One (1) set of documents needed for the annual levy for each CFD, with corrections made if necessary. Using templates from the Los Angeles County Auditor-Controller when available, these documents include:
o Agency information sheet
o Agency billing agreement
o Data transmittal
• The levy calculation, including a budget worksheet and credit worksheet. • One (1) confirmation of each CFD levy submittal for each year. • Emails detailing calls from property owners or other stakeholders.
II. Continuing Disclosures (CFD 2004-1 and 2006-1)
1. Prepare Annual Special Tax Report/Disclosure Documents, California Debt and Investment Advisory Commission (“CDIAC”) Filings, and Other Regulatory Filings Harris will prepare and assist with all regulatory reports that may be required under the California Government Code or other State/Federal reporting, including annual continuing disclosure reports, CDIAC filings, and (“Assembly Bill”) AB 2109 reports. Of note, AB 2109 reporting applies only to CFD 2006-1 as reporting requirements apply solely to bond issuances dated on or after 4 of 10
January 1, 2017. The reports will be submitted to the City for approval prior to filing on behalf of the City. Harris will provide the City with a schedule for the preparation of all required reports to ensure that they are completed in sufficient time for review and approval and to comply with all filing deadlines.
An Annual Special Tax/Continuing Disclosure Report will be prepared for each CFD in accordance with requirements stipulated in the Continuing Disclosure Certificate/Agreement corresponding to each CFD. As needed, Harris will review the Official Statements for the CFD bonds, Tax Certificates, the Fiscal Agent Agreement, cash flow transactions, investment receipts, and asset statements to maintain compliance with all reporting requirements.
2. Compliance Monitoring
Upon request by the City, Harris will review the City’s compliance with the Indenture of Trust or Fiscal Agent Agreement. Harris will identify areas of concern, provide recommended actions, and review with the City.
3. Dissemination/Reporting
Harris will disseminate the Continuing Disclosure filings with the MSRB thorough the Electronic Municipal Market Access (EMMA) website of the MSRB or any successor repository to meet the filing deadline as defined in the Certificates. Confirmation of the EMMA posting will be forwarded to the Finance Director. Harris will prepare material event notices and post them with EMMA as required.
Deliverables:
• One (1) Draft and one (1) Final Version of the CDIAC report for each CFD annually. • One (1) confirmation of submission for each CDIAC report. • One (1) Draft and one (1) Final Version of the AB 2109 report for CFD 2006-1 annually. • One (1) confirmation of submission for each AB 2109 report. • One (1) Draft and one (1) Final Version of the Continuing Disclosure Report for each CFD annually.
• One (1) confirmation of dissemination to EMMA for each report.
III. Continuing Disclosures (2016 Certificates of Participation) Harris will annually prepare and disseminate via EMMA the continuing disclosure reports for the City’s Certificates of Participation, Series 2016A and 2016B. Per the Continuing Disclosure Certificate, this report is due to be filed to EMMA by March 31 each year.
Harris will produce a draft of the report for an initial review by City staff and will incorporate comments to produce a second, final draft of the Continuing Disclosure Report. A final review of the report will be conducted by Harris and City staff. Once complete, Harris will finalize the document and disseminate the report to EMMA on the City’s behalf. Harris will provide the City confirmation of dissemination via EMMA for each report.
Deliverables:
• One (1) Draft and one (1) Final Version of the Continuing Disclosure Report annually. • One (1) confirmation of dissemination to EMMA for each report. 5 of 10
IV. Continuing Disclosures (2019 Pension Obligation Bonds) Harris will annually prepare and disseminate via EMMA the Continuing Disclosure Reports for the City’s Taxable Pension Obligation Bonds, Series 2019. Per the Continuing Disclosure Certificate, this report is due to be filed to EMMA by March 31 each year.
Harris will produce a draft of the report for an initial review by City staff and will incorporate comments to produce a second, final draft of the Continuing Disclosure Report. A final review of the report will be conducted by Harris and City staff. Once complete, Harris will finalize the document and disseminate the report to EMMA on the City’s behalf. Harris will provide the City confirmation of dissemination via EMMA for each report.
Deliverables:
• One (1) Draft and one (1) Final Version of the Continuing Disclosure Report annually. • One (1) confirmation of dissemination to EMMA for each report.
V. Continuing Disclosures (2024 Lease Revenue Bonds)
Harris will annually prepare and disseminate via EMMA the Continuing Disclosure Reports for the City’s 2024 Lease Revenue Bonds. Per the Continuing Disclosure Certificate, this report is due to be filed to EMMA by March 1 each year.
Harris will produce a draft of the report for an initial review by City staff and will incorporate comments to produce a second, final draft of the Continuing Disclosure Report. A final review of the report will be conducted by Harris and City staff. Once complete, Harris will finalize the document and disseminate the report to EMMA on the City’s behalf. Harris will provide the City confirmation of dissemination via EMMA for each report.
Deliverables:
• One (1) Draft and one (1) Final Version of the Continuing Disclosure Report annually. • One (1) confirmation of dissemination to EMMA for each report.
FIRM QUALIFICATIONS
Founded in 1974, Harris & Associates is a 100% employee-owned company focused on helping our clients solve today's complex challenges in community development, planning, financing, environmental compliance, civil engineering, and construction management. Harris has five offices in California with a staff of more than 275 employee-owners. For more than 50 years, Harris has served a diverse roster of public- and private-sector clients across the municipal, transportation, education, and water markets.
Harris provides our clients with a broad range of public financing services. Our experience as financial experts allows us to provide a host of services to our clients, resulting in reduced City staff time on projects. Harris provides our clients with the technical expertise and knowledge needed to develop and implement sound financial strategies that provide communities with the infrastructure needed to meet the needs of residents, workers, and visitors. 6 of 10
We have experience providing the following services:
• Community Facility District formation and administration under California’s Mello-Roos Community Facilities District Act, including district reports, rate and method (tax formulas), debt limitation, noticing, delinquency monitoring, prepayment calculations, public information, facilities acquisition and audit, continuing disclosure, and annual administration and tax levying.
• Development Impact Fees in compliance with AB1600 and AB602. • Utility User Fees and other types of Fee Programs.
• Feasibility and rate studies to determine the best financing options. • Maintenance fee establishment per the Health and Safety Code. • Maintenance Assessment Districts, such as the California Landscape and Lighting Act of 1972 and Benefit Assessment Act of 1982, as well as Fire Suppression and Charter City assessment district formation and administration services. • Assessment of district formation and administration under California’s 1911 Act and 1913/1915 Act.
• Benefit nexus studies and ballot preparation pursuant to Article XIIID of the California State Constitution.
• Tax formulas for special tax districts.
• Cost Reimbursement Review.
• Presentations to public agencies and communities.
• Affordable Housing and Commercial Linkage Fees.
• Parking-in-lieu fees.
• Community Revitalization Investment Areas (CRIA).
• Tax Increment Analysis.
• Business Improvement District formation.
• Fiscal and Economic Analysis.
• Market Studies.
Additional projects of similar scope as this project are listed on the following pages.
PROJECT EXPERIENCE
The following is a list of select recent projects to highlight our experience in providing the services in the scope of work.
CFD Administration, Continuing Disclosures, and Other Reporting City of Hawthorne
2019 - Present
Reference: Felice Lopez, Finance Director
Contact: (310) 349-2920 | [email protected]
Harris & Associates manages the administration and management of the City’s Community Facilities Districts 2004-1 and 2006-1. This includes preparing the annual levy along with supporting documentation, including the budget worksheet, credit worksheet, and all documents necessary to submit the levies to the Los Angeles County Auditor-Controller annually. Harris monitors delinquencies and includes a contingency in each annual levy to adjust for an average 7 of 10
level of delinquencies. The Harris team responds to calls and inquiries from property owners and other stakeholders with questions about the CFDs. Harris prepares annual continuing disclosure reports and assists the City in maintaining compliance with other reporting requirements, including AB 2109 reports and CDIAC filings. Harris team members also provided these services to the City prior to joining Harris.
Successor Agency and Public Finance Services
Hawthorne Successor Agency
2019 - Present
Reference: Felice Lopez, Finance Director
Contact: (310) 349-2920 | [email protected]
Harris & Associates provides several financial services to the Successor Agency to the former Hawthorne Community Redevelopment Agency, including annual Successor Agency services (including Recognized Obligation Payment Schedule (“ROPS”) preparation, County AuditorController/Oversight Board coordination, presentations to the 2nd District Oversight Board on Successor Agency items, staff reports and resolutions, Prior Period Adjustment and proof of payment reporting, and California Department of Finance coordination), management of the City’s Gateway Disposition and Development Agreement (“DDA”) and Oceangate (“Owner Participation Agreement”) OPA, annual continuing disclosure reports for tax allocation bonds, and serving as the Special Fund administrator for CFD 1999-1 which involves calculating tax rebates to property owners. Harris team members also provided these services to the Successor Agency prior to joining Harris.
Successor Agency and Public Finance Services
City of Victorville/Victor Valley Economic Development Agency/Southern California Logistics Airport Authority
2020 - Present
Reference: Sophie Smith, Deputy City Manager
Contact: (760) 243-6334| [email protected]
Harris & Associates serves as the successor agency and financial consultant to Victor Valley Economic Development Agency (“VVEDA”), Southern California Logistics Airport Authority (“SCLAA”) and the City of Victorville, providing redevelopment dissolution services for VVEDA that include ROPS preparation, distribution calculations, and annual continuing disclosure reports for the SCLAA tax allocation bond issues. In addition, Harris drafts staff reports and resolutions for the VVEDA Successor Agency and the Oversight Board, assists with County AuditorController and DOF coordination, conducts the prior period adjustment reporting for VVEDA, and presents on all calculations to VVEDA and Oversight Board members. Harris team members also provided these services to the agencies prior to joining Harris.
PROJECT TEAM
The Harris team for this project includes experts with decades of experience in providing the services required for this assignment.
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The team includes:
• Dima Galkin, Project Director
• Hitta Mosesman, Principal-in-Charge
• Zaire Marin, Project Manager
More details about Dima, Hitta, and Zaire’s qualifications and experience are available in this proposal’s cover letter. Other staff will be included on this assignment as needed. Resumes for all staff can be provided upon request.
SCHEDULE
To align the contract year more closely with the schedule for the scope of work while avoiding any gaps in service, this proposal uses November 7, 2024 through December 31, 2025 as the first contract year and January 1 through December 31 for all following contract years. This adjustment does not affect the amount of the scope of work in any given contract year.
While some work for the CFD Administration can take place throughout the year (such as responding to calls and questions from property owners and other stakeholders), most of the work for the CFD Administration takes place between April and August of each year. The CFD Administration tasks will be invoiced in four (4) monthly stages: three (3) progress invoices and one (1) final invoice for each year.
The continuing disclosures are due on March 31 each year. CDIAC filings and AB 2109 reports are due January 31 each year. The continuing disclosures and additional reporting will each be invoiced with one (1) invoice per task, after the work associated with that disclosure / reporting task is completed for the year.
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PROPOSED FEES
All of the work in this proposal’s scope of work would be billed based on a flat fee. Any work that is billed on a time-and-materials basis (e.g., if a task is added to the scope of work) would be billed based on the hourly billing rates in Table 1.
Table 1. Billing Rates
These fees may be adjusted annually beginning
January 1, 2025, not to exceed 4% per year. Outof-pocket fees paid on behalf of the City for filing required reports or to obtain data from the County
or other sources will be invoiced with a 10%
markup. Miscellaneous costs including items
such as mileage, phone calls, and postage are
included in the hourly rates.
Harris has prepared the fixed fee proposal in
Table 2 for the scope of work described in this
proposal. It is important to note that very few of
these costs would be paid out of the City’s General Fund. The source of funding for each task is identified in Table 2.
We appreciate the opportunity to work with the City of Hawthorne. Please feel free to contact us if you have any questions.
Sincerely,
Hitta Mosesman Dima Galkin
Vice President Director
Community Development + Housing Community Development + Housing [email protected] [email protected] Position Billing Rate
Principal in Charge $300
Senior Consultant $265
Senior Director $265
Director $240
Senior Project Manager $220
Project Manager $205
Deputy Project Manager $190
Senior Analyst $155
Analyst $145
Research Analyst $135
2024 Hourly Billing Rates
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Table 2. City of Hawthorne CFD Administration, Continuing Disclosures, and Other Reporting Budget Table Task Fee Type
Source of
Funding
CY 2025*
Fee
CY 2026
Fee
CY 2027
Fee
CY 2028
Fee
CY 2029
Fee
TOTAL
CFD Administration
2004-1 Flat Fee CFD Levy $ 12,000 $12,400 $ 12,800 $ 13,300 $ 13,800 $ 64,300 2006-1 Flat Fee CFD Levy $ 12,000 $12,400 $ 12,800 $ 13,300 $ 13,800 $ 64,300 Continuing Disclosure
2004-1 CFD Disclosure Flat Fee CFD Levy $ 3,000 $ 3,100 $ 3,200 $ 3,300 $ 3,400 $ 16,000 2006-1 CFD Disclosure Flat Fee CFD Levy $ 3,000 $ 3,100 $ 3,200 $ 3,300 $ 3,400 $ 16,000 2016 COPS Disclosure Flat Fee City General
Fund $ 3,500 $ 3,600 $ 3,700 $ 3,800 $ 3,900 $ 18,500
2019 POBS Disclosure Flat Fee City General
Fund $ 3,000 $ 3,100 $ 3,200 $ 3,300 $ 3,400 $ 16,000
2024 Lease Revenue Bonds Flat Fee City General
Fund $ 3,000 $ 3,100 $ 3,200 $ 3,300 $ 3,400 $ 16,000
Additional Reporting
2004-1 Additional Reporting Flat Fee CFD Levy $ 3,000 $ 3,100 $ 3,200 $ 3,300 $ 3,400 $ 16,000 2006-1 Additional Reporting Flat Fee CFD Levy $ 3,000 $ 3,100 $ 3,200 $ 3,300 $ 3,400 $ 16,000 TOTAL $ 45,500 $47,000 $ 48,500 $ 50,200 $ 51,900 $ 243,100 *Covers the period from November 7, 2024 to December 31, 2025. All other years are January 1 to December 31.