CHECK: H120124B TO FISCAL 2025/06 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 10556
88445 12/01/24 75841 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,719.00 INVOICE: 10805
88919 11/01/24 75841 T 12/01/24 82044100 45904 HOUSING VOUCHER 231.00 INVOICE: 10556-1
88943 10/01/24 75841 T 12/01/24 82044100 45904 HOUSING VOUCHER 231.00 INVOICE: 10556-1
VENDOR TOTALS 36,772.00 YTD INVOICED 87,241.00 YTD PAID 5,811.00 115163 HAYWOOD, LARON
88480 12/01/24 75842 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,202.00 INVOICE: 10795
88962 11/01/24 75842 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,202.00 INVOICE: 10795-1
VENDOR TOTALS 21,024.00 YTD INVOICED 32,286.00 YTD PAID 4,404.00 123622 HIRATA PROPERTIES, LLC.
88770 12/01/24 75843 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,750.00 INVOICE: 10133
VENDOR TOTALS 62,979.00 YTD INVOICED 184,883.00 YTD PAID 1,750.00 110936 HOUSING AUTHORITY OF THE, COUNTY OF SAN BERNARDIN 88190 12/01/24 75844 T 12/01/24 81044010 45944 ADMIN FEES PAID - VOUCHER 100.28 INVOICE: 4961
VENDOR TOTALS 25,895.92 YTD INVOICED 25,895.92 YTD PAID 100.28 123397 LEMOLI PARTNERS-93, A CALIFORNIA PARTNERSHIP
88879 12/01/24 75845 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,517.00 INVOICE: 10719
VENDOR TOTALS 14,897.00 YTD INVOICED 42,375.00 YTD PAID 2,517.00 124277 LFD LEMOLI LLC.
88614 12/01/24 75846 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,701.00 INVOICE: 10818
88927 11/01/24 75846 T 12/01/24 82044100 45904 HOUSING VOUCHER 907.00 INVOICE: 10818-1
VENDOR TOTALS 2,608.00 YTD INVOICED 2,608.00 YTD PAID 2,608.00 123963 MORAN, ALEX MILTON
88683 12/01/24 75847 T 12/01/24 82044100 45904 HOUSING VOUCHER 18.00 INVOICE: 10785-U
VENDOR TOTALS 108.00 YTD INVOICED 180.00 YTD PAID 18.00 100096 ORANGE COUNTY HOUSING
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 11/26/2024 16:48
User: sdixon
Program ID: appdwarr
CHECK: H120124B TO FISCAL 2025/06 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 88184 12/01/24 75848 T 12/01/24 81044010 45944 ADMIN FEES PAID - VOUCHER 100.28 INVOICE: 10171
88185 12/01/24 75848 T 12/01/24 81044010 45944 ADMIN FEES PAID - VOUCHER 100.28 INVOICE: 10387
88186 12/01/24 75848 T 12/01/24 81044010 45944 ADMIN FEES PAID - VOUCHER 100.28 INVOICE: 10392
88187 12/01/24 75848 T 12/01/24 81044010 45944 ADMIN FEES PAID - VOUCHER 100.28 INVOICE: 10551
88188 12/01/24 75848 T 12/01/24 81044010 45944 ADMIN FEES PAID - VOUCHER 100.28 INVOICE: 4656
VENDOR TOTALS 73,697.68 YTD INVOICED 205,986.28 YTD PAID 501.40 102871 PETTWAY, VERRIE O.
88664 12/01/24 75849 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,407.00 INVOICE: 10762
VENDOR TOTALS 26,446.00 YTD INVOICED 83,199.00 YTD PAID 1,407.00 122042 PROFESSIONAL PROPERTY MANAGERS, INC.
88598 12/01/24 75850 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,493.00 INVOICE: 10738
VENDOR TOTALS 91,439.00 YTD INVOICED 271,913.00 YTD PAID 1,493.00 123704 R3 PROPERTIES 1 LLC
88797 12/01/24 75851 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,222.00 INVOICE: 10215
VENDOR TOTALS 54,127.00 YTD INVOICED 107,775.00 YTD PAID 2,222.00 120613 RAEDEKE, MICHAEL JOHN
88829 12/01/24 75852 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,188.00 INVOICE: 10739
VENDOR TOTALS 18,162.00 YTD INVOICED 58,050.00 YTD PAID 2,188.00 120252 SF KINGS TOWER PROPERTIES LLC.
88625 12/01/24 75853 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,559.00 INVOICE: 10763
VENDOR TOTALS 29,468.00 YTD INVOICED 81,478.00 YTD PAID 2,559.00 109678 SHEPHERD, DEREK
88514 12/01/24 75854 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,149.00 INVOICE: 10624
VENDOR TOTALS 11,900.00 YTD INVOICED 31,948.00 YTD PAID 2,149.00 123779 STANDIFER SR, DELBERT
88835 12/01/24 75855 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,848.00 City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 11/26/2024 16:48
User: sdixon
Program ID: appdwarr
CHECK: H120124B TO FISCAL 2025/06 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 10773
VENDOR TOTALS 14,426.00 YTD INVOICED 25,514.00 YTD PAID 1,848.00 122711 TOMI LYNN KATZ FAMILY TRUST
88657 12/01/24 75856 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,603.00 INVOICE: 10664
VENDOR TOTALS 23,046.00 YTD INVOICED 65,739.00 YTD PAID 2,603.00 103619 TUCKER, LENVILLE H.
88662 12/01/24 75857 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,761.00 INVOICE: 10536
VENDOR TOTALS 19,482.00 YTD INVOICED 58,623.00 YTD PAID 1,761.00 107689 UMUKORO, JAMES
88899 12/01/24 75858 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,524.00 INVOICE: 10450
88900 12/01/24 75858 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,251.00 INVOICE: 10590
88901 12/01/24 75858 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,680.00 INVOICE: 10768
88902 12/01/24 75858 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,984.00 INVOICE: 10800
VENDOR TOTALS 61,130.00 YTD INVOICED 211,773.00 YTD PAID 7,439.00 100596 WATSON, HUBERT
88675 12/01/24 75859 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,998.00 INVOICE: 10761
88676 12/01/24 75859 T 12/01/24 82044100 45904 HOUSING VOUCHER 1,407.00 INVOICE: 9106
VENDOR TOTALS 70,596.00 YTD INVOICED 225,563.00 YTD PAID 3,405.00 122062 WEAVER, KAREN
88677 12/01/24 75860 T 12/01/24 82044100 45904 HOUSING VOUCHER 2,224.00 INVOICE: 10488
VENDOR TOTALS 12,710.00 YTD INVOICED 35,344.00 YTD PAID 2,224.00 REPORT TOTALS 84,753.60
COUNT AMOUNT
TOTAL EFT TRANSFERS 32 84,753.60
** END OF REPORT - Generated by Shuntell Dixon **
ORIGINATING DEPARTMENT: FINANCE
The City Treasurer submits the following Asset Forfeiture Warrants for your approval:
Date Start Ending Warrant type Total $
11/26/24 10999 11008 ASSET FORFEITURE 61,215.43
* Emergency Issue - for ratification only 61,215.43
State of California, County of Los Angeles SS:
The foregoing claims/demands/warrants have been filed with me; each one bearing an endorsement of the officer or employee of the department, requiring same, that the price is correct.
City Treasurer
City Clerk
CITY OF HAWTHORNE
FOR THE MEETING OF DECEMBER 10, 2024
Warrant #s
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 11/14/2024 10:56
User: sdixon
Program ID: appdwarr
CHECK: AF112624 TO FISCAL 2025/05 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 117149 ADVANCED AIR, LLC.
86931 11/06/24 20 10999 T 11/26/24 23002244 45144 GASOLINE & OIL 2,153.75 INVOICE: October 2024
VENDOR TOTALS 6,192.65 YTD INVOICED 18,029.75 YTD PAID 2,153.75 124016 EGM FLYING SERVICES
86752 11/01/24 11000 T 11/26/24 23021020 40514 CONTRACT SERVICES 2,415.00 INVOICE: 007
VENDOR TOTALS 5,915.00 YTD INVOICED 11,410.00 YTD PAID 2,415.00 123764 FIRSTTWO, INC.
87095 10/30/24 2547 11001 T 11/26/24 23021020 40514 CONTRACT SERVICES 9,600.00 INVOICE: 2593
VENDOR TOTALS 9,600.00 YTD INVOICED 16,800.00 YTD PAID 9,600.00 123989 FORCEMETRICS INC.
86930 11/05/24 1932 11002 T 11/26/24 23021020 40514 CONTRACT SERVICES 24,300.00 INVOICE: ML032
VENDOR TOTALS 24,300.00 YTD INVOICED 24,300.00 YTD PAID 24,300.00 124233 GWR CA, LLC.
87096 08/20/24 2545 11003 T 11/26/24 23021020 40514 CONTRACT SERVICES 6,000.00 INVOICE: 21871
VENDOR TOTALS 6,000.00 YTD INVOICED 6,000.00 YTD PAID 6,000.00 121803 KURT FISCHER STRUCTURAL
86749 10/26/24 11004 T 11/26/24 23021020 40514 CONTRACT SERVICES 2,250.00 INVOICE: 10728
VENDOR TOTALS 2,250.00 YTD INVOICED 25,349.67 YTD PAID 2,250.00 123899 M & S AIR SUPPLY, INC.
86750 11/01/24 11005 T 11/26/24 23002244 42014 REPAIR & MAINTENANCE SUPP 2,764.44 INVOICE: 19210
VENDOR TOTALS 3,016.69 YTD INVOICED 7,652.92 YTD PAID 2,764.44 123344 SOUTH BAY VITAL SIGNS
86512 09/26/24 11006 T 11/26/24 23021020 47404 MACHINERY & EQUIPMENT 2,972.88 INVOICE: 22211
VENDOR TOTALS 2,972.88 YTD INVOICED 2,972.88 YTD PAID 2,972.88 118883 SPECIAL SERVICES GROUP, LLC.
87102 11/12/24 2546 11007 T 11/26/24 23021020 47404 MACHINERY & EQUIPMENT 7,020.00 INVOICE: 18701
City of Hawthorne, CA
PAID INVOICES REPORT
Report generated: 11/14/2024 10:56
User: sdixon
Program ID: appdwarr
CHECK: AF112624 TO FISCAL 2025/05 07/01/2023 TO 06/30/2025
VENDOR NAME
DOCUMENT INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 8,172.11 YTD INVOICED 15,249.83 YTD PAID 7,020.00 123386 THE VITALITY GROUP, INC.
87094 11/08/24 11008 T 11/26/24 23021020 41514 OPERATING SUPPLIES 1,739.36 INVOICE: 90043815
VENDOR TOTALS 7,263.28 YTD INVOICED 23,814.84 YTD PAID 1,739.36 REPORT TOTALS 61,215.43
COUNT AMOUNT
TOTAL EFT TRANSFERS 10 61,215.43
** END OF REPORT - Generated by Shuntell Dixon **
AGENDA ITEM NO. 4.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: Human Resources
City Manager: Department Head:
SUBJECT:
RESOLUTION NO. 8498
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, PROVIDING
FOR THE TERMS AND CONDITIONS OF EMPLOYMENT OF THOSE EMPLOYEES REPRESENTED
BY THE THE HAWTHORNE POLICE CIVILIAN ASSOCIATION (HPCA) ACCORDING TO THE
PROVISIONS OF THE HAWTHORNE MUNICIPAL CODE (HMC) AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE HPCA MEMORANDUM OF UNDERSTANDING (MOU).
RECOMMENDED MOTION:
Staff recommends that the City Council adopt the three-year Memorandum of Understanding between the newly formed Hawthorne Police Civilian Association (HPCA) and the City of Hawthorne. Approval of Resolution No. 8498 providing for the terms and conditions of employment for all employees represented by the Hawthorne Police Civilian Association (HPCA) following provisions of the Hawthorne Municipal Code and authorizing the City Manager to execute the Memorandum of Understanding.
DISCUSSION:
The Hawthorne Police Civlian Association (HPCA) is a newly formed bargaining unit for the City of Hawthorne. The purpose of establishing HPCA is to represent employees with similar classifications, needs, and interests during the negotiation process ultimately allowing for the association to narrow the scope of interest for those with similar working conditions.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This MOU will assist in continuing the City's efforts towards growth in professional development and strategic planning.
FISCAL IMPACT:
Funding has already been allocated in the general fund.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Resolution 8498
MOU HPCA
Resolution No 8498
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE
APPROVING A MEMORANDUM OF UNDERSTANDING WITH THE HAWTHORNE POLICE CIVILIAN ASSOCIATION (HPCA) FOR DECEMBER 11, 2024 – JUNE 30, 2027 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM
OF UNDERSTANDING (MOU)
WHEREAS the State of California Government Code (Section 3500 et. Seq) authorizes a City to provide orderly procedures for the administration of employer-employee relations; and,
WHEREAS the purpose of such procedures is to promote full communications between the City and its employees regarding wages, hours, and other terms and conditions of employment; and,
WHEREAS the City has adopted procedures for the administration of employeremployee organization relations; and, WHEREAS the City and recognized employee organization have met and conferred consistent with the state law and City procedures; and,
NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF HAWTHORNE CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. The foregoing recitals in this Resolution are true and correct.
Section 2. The terms and conditions will be included in the Memorandum of Understanding (MOU) between the City and the Hawthorne Police Civilian Association (HPCA) is accepted, and the City Manager is authorized to sign it on behalf of the City.
Section 3. That, the City Clerk shall certify the adoption of this Resolution No. 8498 shall cause this Resolution and this certification to be entered in the Book of Resolutions of the Council of the City.
PASSED, APPROVED, and ADOPTED this 10
th day of December 2024.
_________________________
Alex Vargas
Mayor
City of Hawthorne, California
Attest:
_______________________________
Dayna Williams-Hunter
City Clerk
City of Hawthorne, California
________________________________
Robert M. Kim
City Attorney
City of Hawthorne, California
MEMORANDUM OF UNDERSTANDING
BETWEEN
THE CITY OF HAWTHORNE
AND THE
HAWTHORNE POLICE CIVILIAN ASSOCIATION
(HPCA)
EFFECTIVE
DECEMBER 13, 2024 through JUNE 30, 2027
Table of Contents
ARTICLE 1 - INTRODUCTION.............................................................................................................................1 ARTICLE 2 - RECOGNITION ...............................................................................................................................1 ARTICLE 2.1 - UNIT MEMBERSHIP...................................................................................................................1 ARTICLE 2.2 - USE OF CITY FACILITIES FOR MEETINGS.........................................................................1 ARTICLE 2.3 - DUES DEDUCTION ....................................................................................................................1 A. Dues ..................................................................................................................................................................1 B. Management Responsibilities........................................................................................................................2 C. Association Responsibilities ..........................................................................................................................2 ARTICLE 3 - TIME OFF FOR ASSOCIATION REPRESENTATIVES...........................................................3 ARTICLE 4 - NO DISCRIMINATION, NO HARASSMENT..............................................................................3 ARTICLE 5 - COMPENSATION - REGULAR FULL-TIME EMPLOYEES....................................................3 Section 5.1 - Regular Full-time Employees - Salary Increases................................................................3 Section 5.2 - Monthly Salary Schedules........................................................................................................3 Section 5.3 - Classifications and Salary Range...........................................................................................4 Section 5.4 - Initial Salary..................................................................................................................................5 Section 5.5 - Regular Full-time Employees - Step Advancement...........................................................5 Section 5.6 - Definition of "Work Week" and "Hourly Rate" ....................................................................5 Section 5.7 - Date of Payroll Payments .........................................................................................................5 Section 5.8 - Promotions ...................................................................................................................................6 ARTICLE 6 - INSURANCE BENEFITS...............................................................................................................6 Section 6.1 - Full-Time Regular Employee Insurance Benefits...............................................................6 Section 6.2 - Retiree Medical Insurance........................................................................................................7 Section 6.3 - Shift Differential ..........................................................................................................................8 Section 6.4 - Uniform Policy - Maintenance Allowance.............................................................................8 Section 6.5 - Wellness/Fitness Incentive.......................................................................................................9 ARTICLE 7 - BENEFITS RELATED TO TIME...................................................................................................9 Section 7.1 - Fixed Holidays .............................................................................................................................9 Section 7.2 - Personal Holidays.....................................................................................................................10 Section 7.3 - Holidays/Overtime Pay............................................................................................................10 Section 7.4 - Vacation Leave ..........................................................................................................................11 Section 7.5 - Sick Leave...................................................................................................................................12 Section 7.6 - Voluntary Assignment of Sick Leave Between Employees...........................................14 ARTICLE 8 - LONGEVITY PAY AND MERIT PAY.........................................................................................15 Section 8.1 - Longevity Pay ............................................................................................................................15 Section 8.2 - Merit Pay......................................................................................................................................16 ARTICLE 9 - BEREAVEMENT LEAVE.............................................................................................................16 ARTICLE 10 - JURY DUTY.................................................................................................................................17 ARTICLE 11 - SPECIAL PAY PROVISIONS...................................................................................................17 Section 11.1 - Special Pay Provisions .........................................................................................................17 Section 11.2 - Educational Reimbursement ...............................................................................................18 Section 11.3 - Move-Up Pay............................................................................................................................19 Section 11.4 - Acting Assignment.................................................................................................................19 Section 11.5 - Auto Allowance .......................................................................................................................20 Section 11.6 - Overtime....................................................................................................................................20 ARTICLE 12 - DEFERRED COMPENSATION................................................................................................20 ARTICLE 13 - CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS).................21 Section 13.1 - CalPERS Pick-Up....................................................................................................................21 Section 13.2 - Optional CalPERS Contract Provisions............................................................................21 ARTICLE 14 - REINSTATEMENT .....................................................................................................................22 ARTICLE 15 - GRIEVANCE PROCEDURE.....................................................................................................22 ARTICLE 16 - SEVERABILITY ..........................................................................................................................25 ARTICLE 17 - OTHER TERMS ..........................................................................................................................26 Section 17.1 - Labor Management Committees.........................................................................................26 Section 17.2 - Probationary Employees ......................................................................................................26 Section 17.3 - Reopeners ................................................................................................................................26 ARTICLE 18 - CITY RIGHTS..............................................................................................................................27 Section 18.1.........................................................................................................................................................27 Section 18.2.........................................................................................................................................................28 ARTICLE 19 - SOLE AND ENTIRE MEMORANDUM OF UNDERSTANDING.........................................29 Section 19.1.........................................................................................................................................................29 Section 19.2.........................................................................................................................................................29 ARTICLE 20 - NO STRIKE - NO LOCKOUT ...................................................................................................29 Section 20.1.........................................................................................................................................................29 Section 20.2.........................................................................................................................................................29 Section 20.3.........................................................................................................................................................29 Section 20.4.........................................................................................................................................................29 ARTICLE 21 - EMERGENCY WAIVER.............................................................................................................29 ARTICLE 22 - WAIVER .......................................................................................................................................30 Section 22.1.........................................................................................................................................................30 Section 22.2.........................................................................................................................................................30 Section 22.3.........................................................................................................................................................30 ARTICLE 23 - USE OF CITY FACILITY ...........................................................................................................30 ARTICLE 24 - TERM OF AGREEMENT...........................................................................................................31 EXHIBIT A..............................................................................................................................................................32 EXHIBIT B..............................................................................................................................................................34 EXHIBIT C..............................................................................................................................................................36 Attachment A – Resolution 7486 Merit Pay..............................................................................................38 Attachment B – Resolution 5342 Jury Duty .............................................................................................41 1 ARTICLE 1 - INTRODUCTION
It is the understanding of the undersigned representatives of the Hawthorne Police Civilians' Association and representatives of the City of Hawthorne that:
This Memorandum of Understanding (MOU) incorporates any previous Memoranda of Understanding governing wages, hours, terms, and conditions of employment for the employees described in this bargaining unit. The wages, hours, terms, and conditions of employment as contained in this agreement shall be recommended to the Hawthorne City Council and, subject to City Council approval, shall be implemented by the appropriate ordinance, resolution, or other official action. Unless otherwise indicated, all provisions of this MOU are to be effective December 11, 2024, through June 30, 2027.
ARTICLE 2 - RECOGNITION
The City of Hawthorne recognizes the Hawthorne Police Civilians' Association as the sole and exclusive bargaining agent for establishing salaries, wages, hours, and other conditions of employment for employees assigned to classifications included in this MOU.
ARTICLE 2.1 - UNIT MEMBERSHIP
Within thirty (30) days from the effective date of this MOU, the City will provide the Association with an alphabetized list of employees subject to this MOU, which will include each employee's name, employee number, class title, and location by department and division, where such information is available. Home addresses shall be provided within sixty (60) days from the effective date of this MOU and each ninety (90) days thereafter, an alphabetized list of employees subject to this MOU, grouped by department and indicating each employee's name, employee number, class code, class title, membership status, and location, as applicable. This information will be provided either in the form of an electronic file or in a printed report as requested by the Association.
ARTICLE 2.2 - USE OF CITY FACILITIES FOR MEETINGS
The Association shall be permitted to use City facilities on prior approval for the purpose of holding membership meetings to the extent that such use of the facility will not interfere with normal departmental operations. Participating employees will attend said meeting on their own time.
ARTICLE 2.3 - DUES DEDUCTION
A. Dues
2 Upon written notice from the Association that authorization has been received by a represented employee, the City will deduct dues or other voluntary deductions for association members. Such amounts shall be determined by the Association and implemented by the City in the first payroll period which starts thirty (30) days after written notice of the applicable rate(s) of Association dues and/or representation fees is received by the City. Under no circumstances shall dues or fees be collected from employee's paychecks on a retroactive basis.
B. Management Responsibilities
1. The City shall cause the amount of the dues to be deducted from twenty-six (26) biweekly payroll checks of each employee in this unit as specified by the Association under the terms contained herein.
a. Remittance of the aggregate amount of all dues and other proper deductions made from the salaries of employees hereunder shall be made to the Association by the City within thirty (30) working days after the conclusion of the month in which said dues and/or deductions were deducted.
2. The City will provide the Association with the name, home address, and employee number of each permanent employee in January and July of each year unless the employee has exercised their option to opt out of having this information provided as permitted under the law.
3. The City shall provide the organization with a status report showing all changes in the employment status of employees in this unit that affect the applicability of this Article to those employees, at least monthly.
4. The information detailed above shall be provided either as a computer file or as a printed report, as requested by the Association.
C. Association Responsibilities
1. The Association shall keep an adequate itemized record of its financial transactions and shall make available annually to the City, and to all Association employees, within sixty (60) calendar days after the end of the Association's fiscal year, a detailed written financial report thereof in the form of a balance sheet and an operating statement, certified as to its accuracy by its president and the treasurer or corresponding principal officer, or by a certified public accountant.
2. The Association agrees to indemnify and hold the City harmless for any loss or damage arising from the operation of this Article. It is also agreed that neither any employee nor the Association shall have any claim against the 3 City for any deductions made or not made, as the case may be, unless, a claim against the City for any deductions made or not made, as the case may be, unless a claim or error is made in writing to the City within thirty (30) calendar days after the date such deductions were or should have been made.
ARTICLE 3 - TIME OFF FOR ASSOCIATION REPRESENTATIVES
Association-authorized representatives shall be allowed reasonable time off without loss of pay to prepare for and attend negotiation sessions, to attend Association meetings, and to prepare and participate in grievance and disciplinary action appeal hearings.
ARTICLE 4 - NO DISCRIMINATION, NO HARASSMENT
Both parties to this MOU agree not to discriminate against any employee or applicant because of age, sex, race, national origin, religion, color, ancestry, marital status, sexual orientation, physical or mental disability, medical condition, and/or union membership and activity or any other protected classification. Additionally, the City expects and requires all employees to treat one another with dignity and respect. Harassment of fellow employees is a violation of law. No employment decision may be made based upon an employee's submission to or rejection of such conduct. Any employee who believes that they are the victim of such harassment, whether sexual, racial, ethnic, or religious, is required to immediately report the conduct to the City Manager, or designee. Any employee who engages in such conduct is subject to disciplinary action, including immediate discharge.
ARTICLE 5 - COMPENSATION - REGULAR FULL-TIME EMPLOYEES
Section 5.1 - Regular Full-time Employees - Salary Increases A. Employees covered in classifications represented by this MOU shall receive the following pay increases based on the adjustments to the Salary Schedules as follows:
1. There will be a five percent (5%) pay increase effective July 1, 2024.
2. There will be a five percent (5%) pay increase effective July 1, 2025.
3. There will be a five percent (5%) pay increase effective July 1, 2026.
Section 5.2 - Monthly Salary Schedules
See Exhibit(s)
“A” - Effective July 1, 2024
“B” - Effective July 1, 2025
“C” - Effective July 1, 2026
4 Section 5.3 - Classifications and Salary Range
A. Classified - Employees holding a full-time position whose classification is listed in this Memorandum of Understanding and whose funding is primarily from the General Fund are "Classified." Any other classifications that exist or may be created after the implementation of this MOU and whose source of funding is primarily from external funds (Federal, State) shall be "Non-Classified." B. The following classifications are assigned the following salary range. In the event an employee is appointed to a temporary position, the City may compensate that employee at an hourly rate of Step "1P" of the appropriate range.
Classification Salary
Range Status
Community Affairs Assistant * 15 Classified
Community Affairs Canine Specialist 22 Classified
Community Services Officer 15 Classified
Executive Aide to Chief of Police 28 Classified
Executive Assistant to Chief of Police 35 Classified
Forensics Specialist 35 Classified
Forensics Supervisor * 41 Classified
Gang Analyst 22 Classified
Jailer I 18 Classified
Jailer II 24 Classified
Jailer Supervisor 27 Classified
Parking Enforcement Officer I 10 Classified
Parking Enforcement Officer II 15 Classified
Police Records Manager 35 Classified
Police Records Supervisor 22 Classified
Police Records Technician 15 Classified
Property & Evidence Officer * 24 Classified
Senior Forensic Specialist 37 Classified
Traffic Clerk 15 Classified
Traffic Specialist 22 Classified
5 Section 5.4 - Initial Salary
Any employee covered under this MOU shall be paid initial compensation at step letter “1P” except that the City Manager may recruit and appoint personnel at the higher step than step letter “IP”.
Section 5.5 - Regular Full-time Employees - Step Advancement A. Advancement through these Steps ("1P" through "J") shall occur at twelve (12) month intervals. Each employee shall automatically move to the next higher step after completing twelve (12) months unless action is taken by the City Council or the City Manager to disapprove the increase, or unless the employee’s performance is substandard. For example, all employees in Step “A” advance to Step “B” after receiving compensation at Step "A" for twelve (12) months.
B. Step "H" shall continue to be two and one-half percent (2.5%) higher than step "G." Step "I" shall continue to be two and one-half percent (2.5%) higher than step "H." Step "J" shall continue to be 2.5% higher than Step "I".
C. Effective June 30, 2014, a new Step "K" was added which is three percent (3.0%) higher than Step "J." Advancement from Step "J" to the new Step "K" will occur for employees with fifteen (15) years or more of continuous service with the City.
D. Effective June 30, 2014, a new Step "L" was be added which is one and one-half percent (1.5%) higher than the new Step "K." Advancement from Step "K" to the new Step "L" will occur for employees with twenty (20) or more years of continuous service with the City.
Section 5.6 - Definition of "Work Week" and "Hourly Rate" A. All regular full-time employees covered under this MOU shall have a regularly scheduled recurring workweek of forty (40) hours unless the City Council determines otherwise by motion, resolution, or ordinance.
B. The hourly rate of pay for all regular full-time employees covered under this MOU shall be calculated by use of the following formula:
Hourly pay = Annual Salary
-------------------
2,080 hours
Section 5.7 - Date of Payroll Payments
All employees covered under this MOU shall be paid bi-weekly. 6 All step advancements and longevity allowances shall become effective on the employee’s anniversary date.
All promotions, changes in classification, and additional incentives that result in change in pay shall become effective at the start of the payroll period.
Section 5.8 - Promotions
A. Whenever an employee is promoted to a higher classification outlined in this agreement, that employee shall receive the rate of compensation of the first step of the base pay range for the new classification or the lowest step of the base pay range that provides an increase of at least four and one-half percent (4-1/2%) of the employee's base pay, prior to promotion.
B. Whenever the City intends to fill a classified bargaining unit position that is a promotional position, it shall post a notice of such opening in the affected department at least ten (10) days before any public announcement of such employment opportunity.
C. Current City employees must be off probation to qualify for a promotional opportunity.
ARTICLE 6 - INSURANCE BENEFITS
Section 6.1 - Full-Time Regular Employee Insurance Benefits A. The City shall continue to make the following insurance plans available to all regular full-time employees.
1. Enrollment in a medical insurance plan (required*). The City shall pay an amount equal to employee-only coverage for the plan in which the employee is enrolled. Employees enrolled in either an "Employee & 1 Dependent" or "Employee & 2+ Dependents" medical plan will be responsible for paying the remainder of the premium amount after the "Employee Only" portion has been subtracted.
2. Employees who elect not to enroll in a medical plan through the City will be eligible to receive an "in lieu of” amount of four hundred dollars ($400) per month.
In order to receive an "in lieu" amount of four hundred dollars ($400) per month premium, an employee must provide the following to the Human Resources Department: 1) Proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction for the taxable year or years that begin or end in or with the City's plan year to which the opt-out applies ("tax family"), have or will have minimum essential coverage through 7 another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt-out arrangement applies ("opt-out period"); and (2) the employee must sign an attestation that the employee and his/her tax family have or will have such minimum essential coverage for the opt-out period. An employee must provide the attestation every plan year at open enrollment or within thirty (30) days after the start of the plan year. The opt-out payment cannot be made, and the City will not, in fact, make the payment if the employer knows or has reason to know that the employee or tax family member does not have such alternative coverage or if the conditions in this paragraph are not otherwise satisfied.
3. Enrollment in Employee Assistance Program (EAP) (required).
4. Enrollment in a Long-Term Disability Insurance Plan (LTD) (required).
5. Enrollment in a Dental Insurance Plan (optional).
6. Enrollment in a Life Insurance Plan. The City shall pay such premiums as are necessary to enroll and cover all HPCA bargaining unit employees in the following plans of insurance: (a) Group Term Life Insurance with a twenty-five thousand dollars ($25,000) per employee benefit and (b) Group Accidental Death and Dismemberment Coverage in an amount per employee of no less than twenty-five thousand dollars ($25,000) per incident. The City shall be the sponsor of these plans and shall administer the enrollment of employees into the above group benefit plans.
7. Enrollment in a Vision Care Plan through VSP. The City shall pay all premiums associated with and necessary for the enrollment and coverage of all full-time bargaining unit employees and dependents in the VSP Plan.
B. The City shall continue to provide a Flexible Spending Account Plan pursuant to the provisions of Sections 125 and 129 of the Internal Revenue Code which allows employees to allocate a designated portion of their salaries to a Flexible Spending Account to be used to pay (1) health and dental insurance premiums, (2) medical expenses not paid by a health insurance carrier and/or (3) child and dependent care expenses. The employee shall forfeit any amounts so allocated but not expended for those purposes.
Section 6.2 - Retiree Medical Insurance
A. Regular full-time employees who have retired from a classification covered by this MOU and who are receiving retirement benefits from CalPERS shall be entitled to maintain enrollment in the City's health plan, as per the established guidelines and rules of CalPERS, otherwise known as the Public Employees Medical and Hospital Care Act (PEMCHA).
8 This benefit shall begin upon the employee's retirement from the City of Hawthorne and continue until the employee becomes ineligible for coverage under the City's CalPERS Health Benefits Plan.
For each such employee, the City shall pay an amount equal to employee-only coverage for the plan in which the employee is enrolled, less any administrative fees required by the plan. If the employee is not enrolled in a health plan at the time of retirement, he/she shall not be eligible for this benefit.
B. A retiree may, at the retiree's own and sole expense, enroll his/her spouse and/or qualified dependents in any of the medical plans provided under CalPERS.
Section 6.3 - Shift Differential
Regular full-time employees shall be eligible for shift differential pay as follows:
A. Employees working eight (8) hour shifts:
If any part of a shift is scheduled after 7:00 P.M. OR before 7:00 AM., such employee shall receive ten dollars ($10.00) per shift actually worked effective July 1, 2016.
B. Employees working other than eight (8) hour shifts:
Effective July 1, 2016, if any part of a shift is scheduled after 7:00 P.M. OR before 6:00 AM., such employee shall receive ten dollars ($10.00) per shift actually worked.
Section 6.4 - Uniform Policy - Maintenance Allowance
A. The City of Hawthorne shall issue a written policy governing the availability and distribution of uniforms for its police civilian, maintenance, equipment, and graffiti personnel. The parties agree to monitor the policy and to meet and confer over any material changes to the policy.
B. The monetary value for the purchase and/or rental and maintenance of uniforms through City contracted uniform providers is reportable to CalPERS as special compensation. This excludes items that are for personal health and safety such as protective garments and safety shoes. In accordance with the Public Employees' Pension Reform Act (PEPRA), the reporting of uniform and maintenance value as special compensation for a CalPERS member hired on or after January 1, 2013 (classified by CalPERS as a "new member") is prohibited.
C. Employees covered by this MOU in the following classifications receive a uniform maintenance allowance payable on a per payroll period basis at the following rates and reported as special compensation to the extent as allowed by CalPERS regulations:
9 Community Affairs Canine Specialist $5.38
Community Services Officer $5.38
Forensics Specialist $5.38
Forensics Supervisor $5.38
Jailer I $5.38
Jailer II
Jailer Supervisor
$5.38
$5.38
Parking Enforcement Officer I/II $5.38
Police Records Manager $5.38
Police Records Supervisor $5.38
Police Records Technician $5.38
Property & Evidence Officer $5.38
Senior Forensic Specialist $5.38
Traffic Clerk $5.38
Traffic Specialist $5.38
Section 6.5 - Wellness/Fitness Incentive
The City will reimburse employees of this MOU up to a maximum of $500 per year with proof of a paid wellness activity. Reimbursement requires prior approval from Human Resources and/or City Manager.
Examples of approved expenses to be reimbursed:
Chiropractic Services, Acupuncture, Meditation Service, Nutritional Counseling, Personal Trainer, Gym Membership, Physical Therapy, Aerobics Class, Yoga Class, Quit Smoking Program, Purchase of a Fitness Device (i.e. Fitbit, Weights, Yoga Mat).
ARTICLE 7 - BENEFITS RELATED TO TIME
Section 7.1 - Fixed Holidays
Police Department employees observe holidays on the actual day (fixed) as follows:
Holiday Acknowledged
New Year’s Day January 1st
Martin Luther King Day Third Monday of January
President’s Day Third Monday of February
Cesar Chavez Day March 31st
Memorial Day Last Monday of May
Juneteenth June 19th
Independence Day July 4th
Labor Day First Monday in September
Indigenous Day (formerly Columbus Day) Second Monday of October Veteran’s Day November 11th
10 Thanksgiving Day Fourth Thursday in November
Day After Thanksgiving Immediate Friday after Thanksgiving Christmas Eve December 24th
Christmas Day December 25th
New Year’s Eve December 31st
A. Classified employees assigned to and under the supervision of the Chief of Police shall be scheduled to observe all holidays on the actual day on which the holiday falls.
Section 7.2 - Personal Holidays
A. Effective July 1, 2024, the allocation of personal holiday time per year shall be fiftyfour (54) hours.
B. Full-time employees covered under this MOU will be entitled to fifty-four (54) hours of personal holiday time during the year. Any regular full-time employee hired on or after September 1 but prior to December 1 shall be entitled to twenty-seven (27) personal holiday hours.
C. Personal holiday hours shall be taken as time off with pay; however, you may carry over half of floating holiday time into the next calendar year.
Personal holiday hours may be taken in increments consistent with an employee's regularly scheduled shift (i.e., an employee regularly assigned to work a ten (10) hour shift may elect to take ten (10) hours of personal holiday leave).
D. These personal holiday hours shall be taken at a time mutually convenient to the employee and his/her supervisor.
E. Accrued personal holiday hours shall not be paid at termination.
Section 7.3 - Holidays/Overtime Pay
A. Regular full-time employees who work or are on excused paid absence the next preceding or next succeeding workday to any holiday shall receive the holiday off without loss of pay.
B. Regular full-time employees who work on fixed holidays shall be compensated at a rate of two and one-half (2-1/2) times their normal rate of pay. This applies to hours actually worked, for a minimum of two (2) hours.
C. No employee shall be paid more than two and one-half (2-1/2) times his/her regular rate of pay for time worked on a fixed holiday.
11 D. The City shall allow employees who have accrued the maximum allotment of four hundred (400) hours of compensatory time to “cash out" any compensatory time, preceding a fixed or City covered holiday; when exceeding the four hundred (400) hours maximum, of compensatory time, as provided for in Section 11.7(B), of this MOU, and where the employee elects to receive compensatory time where the fixed or covered holiday falls on a day that the employee is not otherwise scheduled to work.
Section 7.4 - Vacation Leave
All regular full-time employees covered under this agreement shall be entitled to vacation accrual when in paid status for a minimum of forty (40) hours (paid status includes hours worked or use of accrued leave), as follows:
A. All regular full-time employees shall accrue vacation leave at the rate of 3.58 hours per pay period through the first five (5) years of employment.
B. At the completion of five (5) years of full-time service, regular full-time employees shall accrue vacation leave at the rate of 5.12 hours per pay period.
C. At the completion of eleven (11) years of full-time service, regular full-time employees shall accrue vacation leave at the rate of 6.65 hours per pay period.
D. At the completion of sixteen (16) years of service, regular full-time employees shall accrue vacation leave at the rate of 7.2 hours per pay period.
E. Employees with twenty (20) or more years of full-time service will accrue vacation leave at the rate of 7.75 hours per pay period.
F. Employees who have accumulated a minimum of one hundred and twenty (120) hours or more of vacation time, as of June 1, 2011, are entitled to carry over fifty percent (50%) of their accrued vacation time into the year following the year in which it is earned.
Employees who have accumulated less than one hundred and twenty (120) hours of vacation time as of June 1, 2012, shall not be required to cash out any portion of such accumulated vacation pay. Through the first five years of employment with the City, all regular full-time employees have the option of "cashing out" up to seventy-two (72) hours of accumulated vacation leave. All regular full-time employees who have completed five or more years of full-time employment with the City have the option of "cashing out" up to one hundred and twenty (120) hours of accumulated vacation leave. Effective May 31, 2012, employees with less than one hundred twenty (120) hours of vacation time in their accrued vacation leave bank—as of June 1st in each year covered by this MOU—shall not be eligible to participate in the cash out option.
G. Payment dates for vacation leave shall be made during the month of June.
H. Employees covered under this MOU shall arrange their vacation schedules with their Department Head, Division Manager, or City Manager. 12 I. Should discharge or termination take place, employees are entitled to be paid for all accrued vacation.
Section 7.5 - Sick Leave
A. Accrual
Employees shall accrue sick leave with pay in accordance with the following:
Regular full-time employees assigned to a forty (40) hour workweek shall accrue sick leave at the rate of 4.19 hours for each biweekly pay period in which the employee actually worked OR was on paid leave status for a minimum of forty (40) hours.
B. Usage
1. To qualify for sick leave (AB 1522), an employee must:
Work for at least thirty (30) days within a year for the City; and, Satisfy a ninety (90) day employment period before taking any sick leave.
2. An employee eligible for paid sick leave shall be granted such leave for the following reasons:
a. Illness or injury that has resulted in the employee's inability to perform normal duties. An employee who is unable to report to work due to illness or injury, shall notify the appropriate party, as soon as reasonably possible, of that fact and give that party a telephone number and/or address at which the employee can be reached. In addition, an employee shall notify the appropriate party of their status at least every other scheduled shift. b. Health and dental appointments during scheduled working hours. Use of sick leave for scheduled health and dental appointments shall require prior approval of the employee's supervisor or designee, in accordance with the City's best interests.
c. Disability caused by pregnancy or childbirth.
d. Regular full-time employees may use up to fifty-five hours (55) of accrued sick leave during each calendar year as follows:
1. Scheduled leave must be approved by the employee's supervisor at least forty-eight (48) hours prior to the beginning of the shift. 13 2. Unscheduled leave shall be granted under this provision in the event of death of a friend or relative not covered by bereavement leave; or the injury or illness of a spouse or dependent where the employee's presence is necessary.
3. Additional paid leave may be granted, under special circumstances, when the employee's presence is necessary during the convalescence of a spouse or dependent. The employee’s Department Head or designee must approve such leave. The employee’s supervisor or designee may require verification of reasons for sick leave usage.
C. Payment of Sick Leave
1. Any employee who has accumulated between three hundred and sixty (360) and seven hundred and twenty (720) hours of sick leave has the option of "cashing out" up to fifty-five (55) hours of accumulated sick leave. The amount of the entitled "cash out" shall be calculated by subtracting the number of hours used during the preceding twelve (12) months from the annual accrual amount of one hundred nine (109) hours and dividing the balance in half. The maximum cash payment shall be equivalent to fifty-five (55) hours of the employee's current compensation, and the employee's total accrual shall not fall below three hundred and sixty (360) hours.
2. Any employee who has accumulated between seven hundred and twenty (720) and one thousand one hundred fifty-two (1,152) hours of sick leave has the option of "cashing out" up to one hundred nine (109) hours of accumulated sick leave. The amount of the entitled "cash out" shall be calculated by subtracting the number of hours used during the preceding twelve (12) months from the annual accrual amount of one hundred nine (109) hours. The maximum cash payment shall be equivalent to one hundred nine (109) hours of the employee's current compensation.
3. Any employee who has accumulated one thousand one hundred fifty-two (1,152) hours of sick leave, will be paid for any accumulated sick leave in excess of one thousand one hundred fifty-two (1,152) hours in current compensation. However, in no event, will an employee be allowed to cash out more than one hundred nine (109) hours in any one year.
4. Payment dates for sick leave under the above subsections shall be made during the month of December, prior to Christmas Day.
5. Voluntary Quit - Sick Leave Payment.
a. Any employee who voluntarily resigns from the City after having completed seven (7) years of such service shall receive fifty percent (50%) of the value of said employee's accumulated sick leave.
6. Retirement.
14 Upon retirement, those covered under this Agreement shall receive 100% payoff of unused sick leave.
7. Sick Leave Related to Industrial Injury or Illness.
Any employee covered under this agreement who is involved in an industrial accident resulting in absenteeism shall receive full pay for the first fifteen (15) working days and without loss of sick leave accruals.
Section 7.6 - Voluntary Assignment of Sick Leave Between Employees In the event an employee has accumulated sick leave which has been carried over from a previous year or years, he/she may assign up to forty-eight (48) hours of such sick leave to another bargaining unit employee who has exhausted his/her sick leave bank.
With regard to such assignments of sick leave between employees, the following guidelines shall apply:
A. The sick leave to be assigned has not been the subject of a request for cashing out by the assigning employee.
B. The employee to whom the sick leave is to be assigned has exhausted his/her sick leave bank and is suffering from a serious health condition which would otherwise entitle that employee to family medical and care leave under the provisions of California Government Code §12945.2.
C. Any employee may make one (1) such assignment of sick leave per year.
D. Any employee may receive up to four hundred and eighty (480) hours in assigned sick leave from other employees.
E. Any sick leave assigned under the provisions of this Section must be utilized as paid leave and shall not be subject to the cash out provisions of this Agreement. The donating employee shall have deducted from his/her sick leave bank the amount donated. This amount shall be considered as "used" sick leave for the purposes of subsections 7.5(C)(1) & (2).
F. Any application for the assignment of sick leave under this section shall be in writing and (i) identify the employee making and the employee accepting the assignment; (ii) be signed by both the employee making and the employee accepting the assignment; (iii) specify the number of sick leave hours to be assigned, (iv) state the reason underlying the necessity of the assignment (i.e. serious personal illness requiring a substantial period of convalescence, etc.), and; (v) state that the employee receiving the assignment has exhausted his/her sick leave bank. 15 G. The City shall not unreasonably withhold its approval as to any assignment of sick leave submitted to it pursuant to this Section.
H. The City shall prepare and make available to the bargaining unit appropriate forms with regard to applications for the assignment of sick leave under this section.
I. Effective July 1, 2012, in lieu of or in addition to donated sick time, as provided for above in this Section 7.6, an employee may choose to donate up to twenty-four (24) hours in vacation leave or comp time to another employee who otherwise qualifies, in accordance with the provisions of this Section 7.6 and applicable state law, for the receipt of donated sick leave. Provided, further, that any such donated sick time, vacation leave, or comp time shall be deemed as income received by the employee to whom the sick time, vacation leave, or comp time was donated and in no event shall the donating employee be deemed, for income tax purposes, to have received the actual benefit or payment of the donated vacation leave or comp time. Provided, additionally, that any such donated vacation time may only be utilized by the employee to whom the vacation time has been donated to extend any leave necessitated by a medical or family condition, that would otherwise entitle the employee to unpaid leave under the provisions of California Government Code §12945.2 and may not be used by the employee receiving such time for any other purpose.
ARTICLE 8 - LONGEVITY PAY AND MERIT PAY
Section 8.1 - Longevity Pay
A. Commencing on July 1, 2018, longevity pay shall be calculated as follows:
1. Employees who have completed five (5) years of service shall receive three percent (3%) above their base pay.
2. Employees who have completed ten (10) years of service shall receive four percent (4%) above base pay.
3. Employees who have completed fifteen (15) years of service shall receive five percent (5%) above base pay.
4. Employees who have completed twenty (20) years of service shall receive seven (7%) percent above base pay.
5. Employees who have completed twenty-five (25) years of service shall receive ten (10%) percent above base pay.
B. The provisions contained in this Section for longevity pay shall not be 16 cumulative. For example: Total longevity after fifteen (15) years of service is five percent (5%) NOT twelve percent (12%). Longevity pay shall be in addition to all other compensation and shall be automatic without prior approval by the City Council or City Manager.
Section 8.2 - Merit Pay
To be eligible for Merit Pay, an employee represented by this MOU must receive (6 or more out of 11) mark ratings of "Exceeds Expectations" on two (2) out of their last three (3) annual evaluations. The overall rating category must be "Exceeds" to be determined eligible. Additionally, the City must have a surplus of two hundred thousand dollars ($200,000) at the beginning of the Fiscal Year (July 1). In the case of an employee not having an employee evaluation on file, the Department Head must submit a Memo of Approval to the Director of Human Resources for action. Once awarded in compliance with this Policy (Attachment A of City Council Resolution No. 7486), an employee shall continue to receive such Merit Pay until the sooner of (A) revocation of Merit Pay in compliance with this Policy, as provided for below, or (B) discontinuation of employment with the City.
An employee may have the Merit Pay removed if they obtain an overall rating category of "Unsatisfactory" in any future annual evaluations or are disciplined for behavior unbecoming of an employee of the City of Hawthorne.
Should there be a change to the rating categories as a result of revisions to the City's Employee Evaluation format, the City agrees to a limited reopener to discuss needed adjustments. Employee evaluations will be due by July 1 of every year. If an employee's annual evaluation is ninety (90) days overdue and they are eligible for Merit Pay, a rating of "Meets and/or Exceeds Expectations" will be required on only two (2) out of the employee's last four (4) annual evaluations. The Merit Pay will be paid to an eligible employee as soon as feasible. Merit Pay will become effective on the current pay period upon receipt of the personnel action form (no retroactive payment will be issued).
Example: Effective date of Merit Pay = 07/01/2016
Finance receives Personnel Action Form = 08/01/2016
Merit Pay will be applied on the pay period of = 08/01/2016 ARTICLE 9 - BEREAVEMENT LEAVE
A. In accordance with California Assembly Bill 1949 (AB 1949), employees represented by this MOU are entitled to up to five (5) days of bereavement leave consecutively, following the death of an immediate family member without loss of pay and not charged for sick leave. Immediate family member includes a spouse, child, stepchild, mother, mother-in-law, stepmother, father, father-in-law, stepfather, grandparent, sister, brother, or registered domestic partner with the State of California. 17 ARTICLE 10 - JURY DUTY
All full-time employees covered by this MOU shall have time off from employment with pay in order to fulfill their obligations of citizenship by the performance of jury duty. As authorized by the City Council in Resolution No. 5342 (as Attachment B), all full-time employees who are summoned to serve as trial jurors will be paid their regular salary during the period they are required to serve as trial jurors, but not for any period in excess of ten (10) days. All fees, except travel expenses, received for jury duty are to be turned over to the City Treasurer and shall be deposited into the General Fund.
ARTICLE 11 - SPECIAL PAY PROVISIONS
Section 11.1 - Special Pay Provisions
A. A regular full-time employee who is responsible for bilingual interpretation, and whose use of this language is of significant benefit to the operations of the Department as determined by his/her Department Head, shall receive bonus pay according to the following:
1. To be eligible for this assignment bonus, an employee must have successfully passed a language proficiency test that has been arranged for or approved by the Director of Human Resources and/or the City Manager, or designee. The test need not be written, but may test verbal skills in communication with nonEnglish speaking persons.
2. The City shall pay each designated employee a bonus of fifty dollars ($50) per pay period.
B. The City shall either pay for or reimburse employees for any licensing fee or certification testing fee that a bargaining unit employee is required to incur with respect to obtaining any license/certification that they must have as a condition of employment.
C. Stipend for Care and Maintenance of Canine
Effective July 1, 2015, a non-sworn employee who is assigned to handle a canine will receive an additional five-hundred-dollar ($500) stipend per month as compensation reasonably necessary for the routine care and maintenance of the assigned canine while the canine is in the employee's possession. The City and the Association further agree that this stipend is intended to compensate the employee assigned to canine duty for all off-duty hours spent caring for and maintaining their assigned canine in compliance with the Fair Labor Standards Act (FLSA) and interpretative cases and rulings.
The City and the Association acknowledge the FLSA, which governs the entitlement to 18 compensation for canine care and maintenance, allows the parties to agree to a reasonable number of hours per month for the performance of off-duty canine care and maintenance duties. The hours represented by the agreed to stipend, as set forth above in this MOU, were determined after an actual inquiry of the Association employees assigned to canine duty in the Hawthorne Police Department/City of Hawthorne, as well as similar agencies, and as addressed by Leever v. City of Carson (91h Cir. 2004) 300F.3d 1014. It is the intent of the parties to this MOU, and through the provisions of this Section, to fully comply with the requirements of FLSA with regard to this subject matter.
Section 11.2 - Educational Reimbursement
It shall be the policy of the City to encourage all employees to improve their skills, ability, and knowledge through enrollment in courses in outside educational institutions.
Accordingly, and effective July 1, 2016, all employees covered under this MOU shall be entitled to a maximum of two hundred and fifty dollars ($250.00) per unit for the cost of tuition and regular application fees. In addition, each employee shall also be eligible for reimbursement for books purchased as required for reimbursable course work.
A. Employee must be off probation to be eligible for this benefit.
B. The reimbursement request shall be submitted to and approved by the City Manager prior to enrollment.
C. A minimum semester/quarter grade of:
1. "C" on an A, B, C, D, & F scale, or
2. 70% on a 100% scale; or
3. 2.0 on a 4.0 scale; or
4. Pass on a pass/fail scale; or
5. Equivalent to one of the above.
D. Receipts for reimbursable items must be submitted within a reasonable period of time but no later than 120 days following the end of the course, or fiscal year, whichever comes first.
E. This program is designed to reimburse employees for school expenses that are not funded or partially funded by external sources, including, but not limited to, G.I. educational benefits. Thus, the City shall not reimburse expenses that, in its sole judgment, are adequately provided for through other benefits available to the employee.
F. The educational reimbursement plan shall continue as heretofore with the following modifications:
1. Educational reimbursement may be disapproved and not allowed if the Director of Human Resources and/or the City Manager, or designee, determines that the course or courses sought to be taken are (A) not from a generally recognized school of the university, or (B) do not constitute 19 generally recognized academic courses for generally recognized academic credits or contribute to the development of skills which might reasonably be of potential benefit to the City.
Section 11.3 - Move-Up Pay
A. When an employee is temporarily absent from their job for ten (10) or more consecutive working days, the department head may "move up" a subordinate employee to the absent employee's position. Beginning with the eleventh (11th) day in "move-up" status, the employee shall automatically receive "acting pay" equal to the amount of the first Step of the higher position's regular salary range or the lowest Step of that range which represents a four and one-half percent (4-1/2%) increase in the moved-up employee's base salary. No such move-up assignment shall last for more than twelve (12) months. Upon conclusion of the move up assignment, an employee shall be returned to the appropriate salary range and at the Step that he/she is entitled to based upon their City service.
B. If the City of Hawthorne declares a state of emergency, the City Manager is authorized to extend a move-up pay assignment beyond twelve (12) months, depending on the City's needs. Once the state of emergency is over, the move-up pay assignment will conclude within six (6) months.
Section 11.4 - Acting Assignment
A. At the discretion of a Department Head or Manager, an existing vacancy may be temporarily filled by a qualified subordinate employee upon the approval of the City Manager. Such employee shall receive "acting pay" equal to the amount of the first step of the higher position's regular salary range or the lowest step of that range which represents a four and one-half percent (4-1/2%) increase in the moved-up employee's base salary. No such acting assignment shall last for more than twelve (12) months. Upon conclusion of the acting assignment, an employee shall be returned to the appropriate salary range and at the Step that he/she is entitled to based upon their City service.
B. In the event the existing vacancy, filled temporarily by a subordinate bargaining unit employee, is declared vacant and subject to permanent staffing through the civil service process, the subordinate bargaining unit employee then temporarily filling the vacancy shall automatically be included within the group of individuals who test for being placed into the vacancy. Provided, however, that such subordinate employee has received a satisfactory evaluation as determined by the employee's department head or division manager:
C. In the event the existing vacancy, filled temporarily by a subordinate bargaining unit employee, is declared vacant and subject to permanent staffing through the civil service process, such employee who meets the requirements of Section 11.4(B) above shall also be awarded, with respect to the applicable civil service process, the following additional points in consideration of his/her knowledge of the requirement attached to such vacant position per the following schedule:
20 1. For 3 months in an acting position: one (1) additional point.
2. For more than 3 months and less than 6 months in an acting position: two (2) additional points.
3. For more than 6 months and less than 9 months in an acting position: three (3) additional points.
4. For more than 9 months and less than 12 months in an acting position: four (4) additional points.
5. For more than 12 months in an acting position: five (5) additional points.
D. During a City of Hawthorne declared state of emergency, the City Manager is authorized to extend an acting pay assignment beyond twelve (12) months depending on the City's needs. Once the state of emergency is over, the acting pay assignment will conclude within six (6) months.
E. To the extent as provided by CalPERS regulations, employee out-of-class appointments to an upgraded position or acting in a higher classification to a vacant position shall be limited to nine hundred sixty (960) hours per fiscal year (July 1 to June 30). A vacant position per this provision excludes a position that is temporarily unavailable due to another employee's leave of absence.
Section 11.5 - Auto Allowance
With prior approval of the City Council or the City Manager, an employee may receive that amount of reimbursement per mile for the use of the employee's private automobile for City business in an amount determined by the IRS reimbursement rate then in effect.
Section 11.6 - Overtime
A. All overtime work shall be compensated at the rate of one and one-half (1-1/2) times the employee's regular rate of pay, except when required to work on holidays.
B. For overtime worked, employees may receive payment or compensatory time off at the employee's option, but may not accrue more than four hundred (400) hours of compensatory time.
C. Effective July 1, 2012, no weekly or daily shift schedule shall be altered or modified to avoid the payment of overtime compensation to bargaining unit personnel, in whole or in part.
ARTICLE 12 - DEFERRED COMPENSATION
The City will continue to offer a deferred compensation plan to employees covered under this agreement. Any employee covered by this MOU may participate through payroll deduction. However, the combined deposits of the employee's payroll deduction amount may not exceed the amount allowed by law.
21 An employee may deposit any earned vacation or sick leave accruals that are eligible for deposit at the time of separation from employment into an active deferred compensation account provided he/she does not exceed the annual limit required by law.
The City will match an employee's contribution to deferred compensation up to twentyfive dollars ($25) per month.
ARTICLE 13 - CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CALPERS)
Section 13.1 - CalPERS Pick-Up
Effective September 1, 2011, The City shall pay to CalPERS an amount equal to eight percent (8%) of the normal contribution as Employer Paid Member Contribution (EPMC) and reporting the same percent (value) of compensation earnable as additional compensation for employees who are "Classic Members" of CalPERS. Pursuant to the provision under 414(h) (2) of the Internal Revenue Code, the eight percent (8%) contribution will be paid on a pre-tax basis. Employees who are "New Members" of CalPERS shall not be eligible for EPMC in accordance with the Public Employees' Pension Reform Act (PEPRA).
Section 13.2 - Optional CalPERS Contract Provisions
1. Classic Member
a. One-year highest compensation (Section 20024.2).
b. Military service credited as public service (Section 20930.3). c. 1959 Survivors Benefit (Section 21382.4).
d. Post-retirement survivor allowance to continue after remarriage (Section 21266).
e. Pre-retirement death benefit (Section 21365.6).
f. 3% @ age 60-retirement formula (Section 21354).
2. New member (PEPRA)
a. Retirement benefit based on the average of three (3) highest years of compensation with the City.
b. Employees hired on or after January 1, 2013, will be subject to the 2% @ age 62-retirement formula.
c. The employee shall pay the entire member contribution in accordance with the PEPRA.
22 ARTICLE 14 - REINSTATEMENT
An employee who has separated, in good standing, from his/her employment with the City of Hawthorne may be considered for reinstatement to a position within his/her former classification, or comparable classification, within the following guidelines:
A. All reinstatements shall be made at the discretion of the appointing authority.
Nothing in this provision shall be construed to require any such reinstatements.
B. Former employees requesting reinstatement may be considered in addition to candidates on an active Eligible List certified by the Director of Human Resources or designee.
C. Reinstatement of former employees who have been separated from the City shall be governed by the Hawthorne Municipal Code.
D. A comparable classification may include a lower classification from which the employee was separated. However, the employee must possess the minimum qualifications for the job. At the discretion of the Director of Human Resources or designee, an applicant for reinstatement may be required to demonstrate that he/she does possess such qualifications.
E. This provision may not be used to appoint an employee to a classification higher than the one from which he/she separated.
F. Former employees who are reinstated within thirty (30) calendar days or less from their separation date shall be considered not to have had a break in service and shall retain anniversary dates and receive all benefits to which they were entitled and for which they were not compensated for at the time of separation, including sick leave accrued, salary, vacation accrual rates, and floating holidays not taken prior to separation.
G. Former employees who are reinstated after more than thirty (30) calendar days from separation shall be considered new employees, except that the appointing authority may, at his/her discretion, appoint the reinstated employee up to the Step that the employee had attained prior to separation.
H. In addition, an employee reinstated after more than sixty (60) days of separation shall be placed on probation for a one (1) year period, during which time the employee shall serve on an "at will"/probationary basis.
ARTICLE 15 - GRIEVANCE PROCEDURE
It is hereby agreed and understood that the HPCA, the City, and any employees who are represented by the HPCA to resolve applicable disputes shall utilize the following procedures.
A. Definition
23 A grievance is a complaint by one or more employees or the HPCA concerning the applications or interpretation of ordinances, rules, policies, practices, or procedures affecting employees' wages, hours, and working conditions.
B. Scope and Limitations
1. This procedure shall be used to resolve grievances for which no other methods of solutions are required by law; provided, however, that it shall not include a complaint arising from disciplinary action.
2. Disputes over matters subject to review by the Civil Service Commission are not grieveable.
3. Disputes over matters subject to state or federal law and which are reviewable by state or federal administration agencies are not grievable. Examples include equal Employment Opportunity matters.
4. At the final stages of the grievance procedure, an attorney, the Association, or both may represent the grievant.
5. If the City fails to meet any time limit, the grievance will be automatically brought to the next level at the end of the time period. The grievant will then be required to file all appropriate grievance or appeal documents within the applicable time period.
6. Failure of the grievant to meet any time periods may, at the option of the person who is deciding the grievance, result in the grievance being denied or not considered.
7. Any level or time period may be waived by mutual written consent of both the grievant and the City.
C. Procedure
1. First Step: Informal Procedure
a. Within fifteen (15) days of the grieve-able event, the grievant shall discuss the grievance with the grievant’s lowest-level supervisor, who shall attempt to resolve the grievance.
b. This supervisor shall respond either orally or in writing within ten (10) days of discussion.
c. A grievance affecting a significant number of employees represented by the Association shall be commenced by informal or formal communication to the appropriate Department Head. The Department Head or designee shall respond within ten (10) days following receipt of such communication. A grievance not resolved at this level may proceed directly to the third step within the lime limits set forth in paragraph (a) thereof.
2. Second Step: Formal Procedure
24 a. Except as provided in paragraph (c) of Step One, a grievance unresolved by Step One may be continued if submitted by the grievant, in writing, to the supervisor who responded in Step One within ten (10) days of the receipt of the response. If no response was communicated within the time period set forth in Section (C)(1)(b), the grievance may be continued as provided above, within ten (10) days after the expiration of the time period set forth in Section (C)(1)(b). The written grievance shall be submitted on a completed form provided by the City. b. The formal grievance shall be processed through the Department and a written decision from the Department Head or designate thereof forwarded to the grievant within twenty-one (21) days of submitting the written grievance.
3. Third Step: Administrative Appeal
a. A grievance unresolved by the Second Step may be continued if appealed to the Director of Human Resources, or designee, within fourteen (14) days of receipt of the final decision of the Department Head or designate thereof. If no decision was forwarded within the time period set forth in Section (C)(2)(b), the grievance may be so appealed within fourteen (14) days after the expiration of the time period set forth in Section (C)(2)(b). The appeal shall be submitted to the Director of Human Resources, or designee, in writing, state the reasons in support and have attached all forms, decision and notices submitted and received in the Second Step.
b. The Director of Human Resources, or designee, or delegate thereof, shall process the appeal. The person processing the appeal may conduct a hearing at his option. A copy of the decision shall be forwarded to the grievant, Department Head and City Manager within twenty-one (21) days from the time the grievance was appealed to the Director of Human Resources, or designee, as provided in paragraph (a) of the third step.
4. Fourth Step: Hearing Officer (Binding Arbitration)
a. A grievance unresolved by the third step may be continued to the fourth step if appealed to the City Manager within fourteen (14) days of delivery of the final decision. If no decision was forwarded within the time period set forth in Section (C)(3)(b), the decision may be so appealed within fourteen (14) days after the expiration of the time period set forth in Section (C)(3)(b).
b. Upon receipt of such appeal, the City Manager shall set a time and place for a Hearing Officer to hear the grievance.
c. If the City Manager and the grievant cannot agree upon a hearing officer or cannot agree to submit the matter to the California Office of 25 Administrative Hearings, the parties shall procure a list of seven (7) qualified individuals from the State Conciliation Service. Each party shall alternately strike one name from that list until only one-person remains which person shall be the hearing officer. The party who strikes the first name shall be determined by the flip of a coin or other similar device.
d. The hearing shall be conducted according to the rules and provisions of the Administrative Procedure Act (California Government Code Section 11513) and any other rules and procedures mutually agreed upon.
e. All costs, fees, and transcription expenses shall be borne equally by the grievant and the City.
f. The hearing officer's decision is binding. The City Manager shall notify the grievant within fourteen (14) days of receiving the decision.
D. Appeal of Written Reprimand
A Written reprimand, the lowest form of discipline, is a report, memorandum or letter placed in the employee's permanent personnel file stating the dissatisfaction of a manager or supervisor with the performance of an employee or reciting a transgression or rule violation by the employee. A written reprimand may be appealed as follows: if an employee believes that the written reprimand is inaccurate or unfair, he or she can schedule a meeting with the department head to review the reprimand. If the employee is dissatisfied with the department head's decision, he or she may schedule a meeting with the City Manager to review the decision. Any request for a meeting with the City Manager must be submitted no later than ten (10) working days after the department head's decision on the matter. The decision of either the Department Head or City Manager, whoever hears the appeal last, shall be final and binding.
This meeting shall not be a formal hearing. The employee may present information and may provide his or her position statement as to the reasons that he or she believes the reprimand is inaccurate or unfair. Nothing in this appeal procedure shall preclude the employee from attaching a comment to the reprimand stating the reasons that he or she believes the reprimand is inaccurate or unfair. The employee may be accompanied by an HPCA officer or may be represented at such meeting(s) by the HPCA officer in the absence of himself/herself.
E. "Days" for purposes of this Article shall be business days.
ARTICLE 16 - SEVERABILITY
This MOU is subject to all current federal, state, and local laws and all future federal and state laws. If any Article, Section, or part of this MOU is in conflict with or inconsistent with applicable provisions of federal, state, or local laws, or is otherwise held to be invalid or unenforceable by any court of competent jurisdiction, said Article, Section, or part shall 26 be suspended and superseded by such applicable law and the remainder of the MOU shall not be affected thereby.
ARTICLE 17 - OTHER TERMS
All other terms and conditions of employment contained in ordinances, resolutions, or other official actions that are not in conflict with the provisions of this agreement shall remain in full force and effect during the entire term of the agreement.
Section 17.1 - Labor Management Committees
The parties agree to a creation of a joint Labor Management Committee, of two members each appointed by the City and HPCA, to meet and confer during the term of this MOU with respect to the following subject matters: (1) an appropriate Uniform Policy pursuant to Section 6.5 of this MOU; (2) the development and implementation of an unbiased and non-discriminatory testing system with respect to promotional opportunities for HPCA bargaining unit employees; (3) reasonable policies and procedures with respect to the determination of whether an employee is denominated as "classified" or "non-classified"; and (4) a side letter to this MOU, which shall not be inconsistent with the City's Administrative Code governing how and under what circumstances seniority may be used to avoid lay-off in the event of a reduction of force by the City.
Section 17.2 - Probationary Employees
Probationary period is twelve (12) months from the start of employment. An employee's initial probationary period may be extended once and for a period of up to six (6) months at the City's sole discretion. Provided, however, that (a) notice of any such extension of probation shall be given in writing to the affected employee, with a copy to HPCA, no later than twenty-four (24) hours prior to last day of the affected employee's initial probationary period and (b) written notice of termination from probation must be provided to the affected employee, with a copy to HPCA, no later than the close of the regular working day on the last day of the employee's probationary period, including an extension thereof.
Notwithstanding any provision in the City's Municipal Code, an employee's probationary employment status with the City may be terminated at any time by the department head or division manager without any right to a hearing to challenge such action.
Section 17.3 - Reopeners
A. As soon as practicable following City council adoption of this MOU, the City and the Association agree to reopen negotiations regarding On Call Status Duty, specifically the duty sign up schedule process and policy and/or procedures for on call assignments.
Until such time for the meet and confer process, On Call Status Duty shall be conducted on a voluntary basis (based on a seniority list - most senior employee to select first).
Selection may range from zero to two weeks. On Call Status Duty becomes mandatory 27 in the event weeks remain unfilled by voluntary selection. In that event, the seniority list is then reversed with most junior employee mandated first. Any changes to this process cannot be made without mutual consent.
The seniority list shall be established based on (1) classifications that are subject to perform On Call Status duty in the order of highest to low pay range number and then (2) by employee names who currently hold those classification titles in the order of those starting with the highest number of total full-time years of service with the City. Such a seniority list shall be established for each department subject to “On Call Duty” assignments to meet operational needs.
B. As soon as practicable following the City Council's adoption of this MOU, the City, and the Association agree to reopen negotiations over changing the procedure for cashing out or selling back to the City leave balances, including, but may not be limited to, the optional cash-out provisions set forth in Article 7.
C. As soon as practicable after the adoption of this MOU by the Hawthorne City Council, the City, and the Association agree to reopen this agreement for the purpose of determining the approximate number of off-duty hours per day that the assigned Community Affairs Canine Specialist spends on the care and feeding of the canine. The parties will also negotiate over the hourly rate of pay that the employee will receive for these off-duty tasks. The parties have agreed that five hundred dollars ($500) per month is the appropriate compensation for these off-duty tasks. The parties' intent in these reopener negotiations is to determine an hourly rate for these duties, which when paid at time and one-half (1-1/2) for the number of off-duty hours determined to be the approximate off-duty time spent on these tasks, will equal a monthly compensation of approximately five hundred dollars ($500) per month, but in no case less than five hundred dollars ($500) per month."
ARTICLE 18 - CITY RIGHTS
Section 18.1 - The City reserves, retains, and is vested with, solely and exclusively, all rights of management which have not been expressly abridged by specific provision of this MOU or by law to manage the City, as such rights existed prior to the execution of this MOU. The City may exercise its management rights unilaterally without the obligation to meet and confer on the decision to exercise such rights. However, the City shall meet and confer on the impact thereof pursuant to Section 2 of this Article. The sole and exclusive rights of management, as they are not abridged by this MOU or by law shall include, but not be limited to, the following rights:
A. To manage the City generally and to determine the issues of policy.
B. To determine the existence or nonexistence of facts that are the basis of the management decision.
C. To determine the necessity of organizing any service or activity conducted by the City and to expand or diminish services.
28 D. To determine the nature, manner, means, technology, and extent of services to be provided to the public.
E. Methods of financing.
F. Types of equipment or technology to be used.
G. To determine and/or change the facilities, methods, technological means, and size of the workforce by which the City operations are to be conducted.
H. To determine and change the number of locations, relocations and type of operations, processes, and materials to be used in carrying out all City functions including, but not limited to, the right to contract or subcontract any work or operation of the City;
I. To assign work to and schedule employees in accordance with requirements as determined by the City and to establish and change work schedules and assignments upon reasonable notice.
J. To establish and modify productivity and performance programs and standards.
K. To relieve employees from duties for lack of work, or funds, or similar nondisciplinary reasons.
L. To discharge, suspend, demote, or otherwise discipline classified non-at-will employees for proper cause.
M. To determine job classification and to reclassify employees.
N. To hire, transfer, promote, and demote employees for non-disciplinary reasons.
0. To determine and administer policies, procedures, and standards for selecting, training, and promoting employees.
P. To establish employee performance standards including, but not limited to, qualification and quantity standards and to require compliance therewith.
Q. To maintain order and efficiency in its facilities and operations.
R. To establish and promulgate and/or modify Rules and Regulations to maintain order and safety in the City which are not in contravention with this MOU.
S. To take any and all necessary action to carry out the mission of the City in emergencies.
Section 18.2 - Except in emergencies, or where the City is required to make changes in its operations because of the requirement by law, whenever the exercise of management's rights shall impact on employees of the association, the City agrees to meet and confer with representatives of the Association regarding the impact of the exercise of such rights, unless the matter of the exercise of such rights is provided for in this MOU or in the Personnel Rules and Regulations, Safety Resolutions, and Municipal Code which are incorporated herein by reference in this MOU. By agreeing to meet and 29 confer with the Association as to the impact of the exercise of any of the foregoing City rights, management's discretion in the exercise of these rights shall not be diminished.
ARTICLE 19 - SOLE AND ENTIRE MEMORANDUM OF UNDERSTANDING Section 19.1 - It is the intent of the parties hereto that the provisions of the MOU shall supersede all prior agreements and memoranda of agreement or memoranda of understanding, or contrary salary and/or personnel resolutions, oral or written, expressed or implied, between the parties, and shall govern the entire relationship and shall be the SOLE source of any and all rights which may be asserted hereunder. This MOU is not intended to conflict with federal or state law.
Section 19.2 - The parties acknowledge that the City Council will adopt this agreement by resolution and that said Resolution shall remain in full force and effect during the term of this MOU.
ARTICLE 20 - NO STRIKE - NO LOCKOUT
Section 20.1 - The Association, its officers, agents, representatives, and/or members agree that during the term of this MOU, they will not cause or condone any strike, walkout, slowdown, sickout, or any other job action by withholding or refusing to perform services.
Section 20.2 - The City agrees that it shall not lockout its employees during the term of this MOU. The term "lockout" is hereby defined so as not to include the discharge, suspension, termination, layoff, failure to recall or failure to return to work of employees of the City in the exercise of its rights as set forth in any of the provisions of this MOU or applicable ordinance or law.
Section 20.3 - Any employee who participates in any conduct prohibited in Section 20.1 above may be subject to disciplinary action up to and including discharge.
Section 20.4 - In the event that any one or more officers, agents, representatives, or members of the Association engage in any of the conduct prohibited in Section 20.1 above, the Association shall immediately instruct any persons engaging in such conduct that their conduct is in violation of this MOU and is unlawful and they must immediately cease engaging in conduct prohibited in Section 1 above and return to work.
ARTICLE 21 - EMERGENCY WAIVER
In the event of circumstances beyond the control of the City, such as acts of God, fire, flood, insurrection, civil disorder, national emergency, or similar circumstances, if the City Manager or his designee so declares, any provisions of this MOU or the Personnel Rules or Resolutions of the City, which restrict the City's ability to respond to these emergencies, shall be suspended of the duration of such emergency. After the emergency is declared over, the Association shall have the right to meet and confer with the City regarding the 30 impact on employees of the suspension of these provisions in the MOU and any personnel rules and policies.
ARTICLE 22 - WAIVER
Section 22.1 - The parties mutually agree that neither party shall seek to negotiate or bargain with reference to wages, hours, or terms and conditions of employment, regardless of whether covered by this MOU or in the negotiations leading thereto and irrespective of whether or not such matters were discussed or were even within the contemplation of the parties hereto during the negotiations leading to this MOU.
Regardless of the waiver contained in this Article, the parties may, by mutual agreement, in writing, agree to meet and confer about any matter during the term of this MOU.
Section 22.2 - The parties shall reopen any provision of this MOU to comply with any final order of a federal or state agency or court of competent jurisdiction requiring a modification or change in any provision or provisions of this MOU to comply with state or federal laws.
Section 22.3 - The parties acknowledge that this MOU shall not be in full force and effect until ratified by the Association and adopted by the City Council of the City of Hawthorne.
Subject to the foregoing, this MOU is hereby executed by the authorized representatives of the City and Association and entered into as of this 11 th day of December 2024.
ARTICLE 23 - USE OF CITY FACILITY
City Employees with a City Employee ID badge will be allowed to swim free at the City Pool during pool lap swim times.
31 ARTICLE 24 - TERM OF AGREEMENT
This MOU shall be in full force and effect from the 11th day of December 2024, up to and including the 30th day of June 2027. The parties reserve the right, upon mutual agreement, to meet and confer, in good faith, with respect to any subject or matters within the scope of representation during the term of this Memorandum. The parties jointly agree to recommend the provision of the MOU to the City Council for its adoption, and, if adopted, to abide by its provision for the term hereof.
City of Hawthorne
_________________________
Erika Lampkin
Director of Human Resources
_________________________
Vontray Norris
City Manager
32 EXHIBIT A
HAWTHORNE POLICE CIVILIAN ASSOCIATION
MONTHLY SALARY SCHEDULE
Effective July 1, 2024 to June 30, 2025
5% Salary increase over the previous Salary Schedule effective July 1, 2023 Range 1P A B C D E F G H I J K L
Munis
Equivalent
0 1 2 3 4 5 6 7 8 9 10 11 12
1 3,337
3,451
3,584
3,699
3,828
3,970
4,107
4,247
4,353
4,461
4,573
4,711
4,782
3 3,464
3,584
3,699
3,830
3,970
4,107
4,247
4,416
4,528
4,639
4,757
4,899
4,972
5 3,577
3,699
3,828
3,970
4,107
4,247
4,416
4,576
4,689
4,807
4,928
5,076
5,151
6 3,641
3,771
3,894
4,035
4,184
4,332
4,492
4,655
4,770
4,890
5,012
5,161
5,240
7 3,699
3,830
3,970
4,107
4,247
4,416
4,576
4,752
4,872
4,994
5,118
5,271
5,350
8 3,762
3,894
4,035
4,184
4,332
4,492
4,655
4,835
4,956
5,080
5,207
5,363
5,444
10 3,900
4,035
4,184
4,332
4,492
4,656
4,835
5,017
5,144
5,271
5,403
5,566
5,649
12 4,041
4,184
4,332
4,492
4,655
4,835
5,017
5,216
5,347
5,481
5,619
5,787
5,874
15 4,262
4,416
4,576
4,752
4,921
5,116
5,313
5,518
5,656
5,798
5,943
6,120
6,213
16 4,331
4,492
4,656
4,835
5,017
5,216
5,415
5,626
5,766
5,910
6,059
6,239
6,334
17 4,414
4,576
4,752
4,921
5,116
5,313
5,518
5,733
5,876
6,024
6,174
6,359
6,455
18 4,492
4,656
4,835
5,017
5,216
5,415
5,626
5,846
5,992
6,144
6,297
6,485
6,582
19 4,579
4,752
4,921
5,116
5,313
5,518
5,733
5,961
6,109
6,263
6,419
6,610
6,711
20 4,664
4,835
5,017
5,216
5,415
5,626
5,846
6,065
6,216
6,370
6,531
6,725
6,827
22 4,835
5,017
5,216
5,415
5,626
5,846
6,065
6,314
6,472
6,635
6,800
7,005
7,111
23 4,929
5,116
5,313
5,518
5,733
5,961
6,187
6,428
6,589
6,754
6,922
7,130
7,237
24 5,026
5,216
5,415
5,626
5,846
6,065
6,311
6,557
6,720
6,889
7,060
7,273
7,383
26 5,216
5,415
5,626
5,846
6,065
6,311
6,557
6,818
6,990
7,165
7,345
7,564
7,678
27 5,316
5,518
5,733
5,961
6,187
6,428
6,691
6,952
7,126
7,304
7,488
7,711
7,828
28 5,417
5,626
5,846
6,065
6,311
6,557
6,818
7,091
7,269
7,450
7,638
7,867
7,984
33 30
5,630
5,846
6,065
6,311
6,557
6,818
7,090
7,375
7,559
7,748
7,942
8,181
8,303
32 5,840
6,065
6,311
6,557
6,818
7,090
7,375
7,672
7,865
8,062
8,261
8,510
8,637
Continuation: Exhibit A
HPCA Monthly Salary Schedule Effective July 1, 2024 to June 30, 2025 Range 1P A B C D E F G H I J K L
Munis
Equivalent 0 1 2 3 4 5 6 7 8 9 10 11 12
33 5,954
6,187
6,428
6,691
6,952
7,227
7,519
7,829
8,023
8,226
8,430
8,684
8,814
35 6,187
6,428
6,691
6,952
7,227
7,519
7,829
8,136
8,340
8,549
8,762
9,026
9,161
37 6,437
6,691
6,952
7,227
7,519
7,829
8,136
8,469
8,682
8,899
9,120
9,394
9,536
38 6,558
6,818
7,090
7,375
7,672
7,977
8,297
8,643
8,858
9,080
9,307
9,585
9,730
40 6,818
7,090
7,375
7,672
7,977
8,297
8,643
8,996
9,221
9,452
9,688
9,980
10,128
41 6,950
7,227
7,519
7,764
8,136
8,469
8,818
9,180
9,411
9,645
9,888
10,184
10,336
43 7,232
7,519
7,829
8,136
8,469
8,818
9,180
9,566
9,803
10,050
10,299
10,609
10,769
44 7,376
7,672
7,977
8,297
8,643
8,996
9,375
9,759
10,002
10,252
10,508
10,824
10,986
45 7,523
7,829
8,136
8,469
8,818
9,180
9,566
9,956
10,207
10,463
10,724
11,046
11,212
47 7,824
8,136
8,469
8,818
9,180
9,566
9,956
10,377
10,635
10,901
11,174
11,509
11,681
49 8,136
8,469
8,818
9,180
9,566
9,956
10,377
10,805
11,073
11,351
11,635
11,984
12,163
50 8,311
8,643
8,996
9,375
9,759
10,164
10,589
11,039
11,314
11,597
11,888
12,245
12,429
51 8,476
8,818
9,179
9,566
9,956
10,377
10,805
11,261
11,544
11,831
12,126
12,490
12,678
52 8,640
8,996
9,375
9,759
10,164
10,589
11,039
11,496
11,785
12,079
12,382
12,752
12,944
53 8,818
9,180
9,566
9,956
10,377
10,805
11,261
11,733
12,028
12,327
12,637
13,016
13,212
54 9,005
9,375
9,759
10,164
10,589
11,039
11,496
11,981
12,281
12,588
12,902
13,290
13,488
55 9,189
9,566
9,956
10,377
10,805
11,261
11,733
12,231
12,536
12,850
13,170
13,566
13,768
34 EXHIBIT B
HAWTHORNE POLICE CIVILIAN ASSOCIATION
MONTHLY SALARY SCHEDULE
Effective July 1, 2025 to June 30, 2026
5% Salary increase over the previous Salary Schedule effective July 1, 2024 Range 1P A B C D E F G H I J K L
Munis
Equivalent
0 1 2 3 4 5 6 7 8 9 10 11 12
1 3,504
3,624
3,763
3,884
4,020
4,169
4,312
4,460
4,571
4,685
4,801
4,947
5,021
3 3,637
3,763
3,884
4,022
4,169
4,312
4,460
4,637
4,754
4,871
4,994
5,144
5,220
5 3,756
3,884
4,020
4,169
4,312
4,460
4,637
4,805
4,924
5,047
5,174
5,329
5,409
6 3,823
3,959
4,089
4,237
4,393
4,549
4,716
4,887
5,009
5,134
5,262
5,419
5,501
7 3,884
4,022
4,169
4,312
4,460
4,637
4,805
4,990
5,116
5,243
5,374
5,535
5,617
8 3,950
4,089
4,237
4,393
4,549
4,716
4,887
5,077
5,204
5,334
5,467
5,632
5,716
10 4,095
4,237
4,393
4,549
4,716
4,888
5,077
5,268
5,401
5,535
5,673
5,844
5,931
12 4,244
4,393
4,549
4,716
4,887
5,077
5,268
5,477
5,614
5,755
5,899
6,076
6,167
15 4,475
4,637
4,805
4,990
5,167
5,371
5,579
5,794
5,939
6,088
6,240
6,426
6,523
16 4,548
4,716
4,888
5,077
5,268
5,477
5,686
5,907
6,054
6,206
6,361
6,551
6,650
17 4,635
4,805
4,990
5,167
5,371
5,579
5,794
6,020
6,170
6,325
6,483
6,677
6,778
18 4,716
4,888
5,077
5,268
5,477
5,686
5,907
6,139
6,292
6,451
6,612
6,809
6,912
19 4,808
4,990
5,167
5,371
5,579
5,794
6,020
6,259
6,414
6,576
6,740
6,940
7,046
20 4,897
5,077
5,268
5,477
5,686
5,907
6,139
6,368
6,527
6,689
6,858
7,062
7,168
22 5,077
5,268
5,477
5,686
5,907
6,139
6,368
6,629
6,796
6,967
7,140
7,355
7,466
23 5,175
5,371
5,579
5,794
6,020
6,259
6,496
6,750
6,918
7,091
7,268
7,486
7,598
24 5,278
5,477
5,686
5,907
6,139
6,368
6,626
6,885
7,056
7,234
7,413
7,637
7,752
26 5,477
5,686
5,907
6,139
6,368
6,626
6,885
7,159
7,339
7,523
7,712
7,942
8,061
27 5,582
5,794
6,020
6,259
6,496
6,750
7,025
7,300
7,483
7,669
7,862
8,097
8,219
28 5,688
5,907
6,139
6,368
6,626
6,885
7,159
7,445
7,633
7,822
8,020
8,260
8,383
30 5,912
6,139
6,368
6,626
6,885
7,159
7,444
7,744
7,937
8,135
8,339
8,590
8,719
32 6,132
6,368
6,626
6,885
7,159
7,444
7,744
8,056
8,258
8,465
8,674
8,936
9,069
35 Continuation: Exhibit B
HPCA Monthly Salary Schedule Effective July 1, 2025 to June 30, 2026 Range 1P A B C D E F G H I J K L
Munis
Equivalent 0 1 2 3 4 5 6 7 8 9 10 11 12
33 6,251
6,496
6,750
7,025
7,300
7,589
7,895
8,220
8,424
8,637
8,852
9,118
9,254
35 6,496
6,750
7,025
7,300
7,589
7,895
8,220
8,543
8,757
8,977
9,200
9,477
9,619
37 6,758
7,025
7,300
7,589
7,895
8,220
8,543
8,893
9,117
9,344
9,576
9,864
10,013
38 6,886
7,159
7,444
7,744
8,056
8,376
8,712
9,075
9,301
9,534
9,773
10,065
10,217
40 7,159
7,444
7,744
8,056
8,376
8,712
9,075
9,446
9,682
9,925
10,173
10,479
10,635
41 7,297
7,589
7,895
8,152
8,543
8,893
9,259
9,639
9,882
10,128
10,382
10,693
10,853
43 7,594
7,895
8,220
8,543
8,893
9,259
9,639
10,044
10,293
10,552
10,814
11,140
11,307
44 7,745
8,056
8,376
8,712
9,075
9,446
9,844
10,247
10,502
10,765
11,034
11,366
11,535
45 7,899
8,220
8,543
8,893
9,259
9,639
10,044
10,454
10,717
10,986
11,260
11,598
11,772
47 8,215
8,543
8,893
9,259
9,639
10,044
10,454
10,896
11,167
11,446
11,733
12,085
12,265
49 8,543
8,893
9,259
9,639
10,044
10,454
10,896
11,345
11,627
11,918
12,217
12,583
12,771
50 8,726
9,075
9,446
9,844
10,247
10,672
11,119
11,591
11,879
12,177
12,483
12,857
13,050
51 8,899
9,259
9,638
10,044
10,454
10,896
11,345
11,824
12,121
12,423
12,733
13,114
13,312
52 9,072
9,446
9,844
10,247
10,672
11,119
11,591
12,071
12,374
12,683
13,001
13,390
13,592
53 9,259
9,639
10,044
10,454
10,896
11,345
11,824
12,319
12,629
12,943
13,269
13,667
13,873
54 9,455
9,844
10,247
10,672
11,119
11,591
12,071
12,580
12,895
13,218
13,548
13,954
14,163
55 9,648
10,044
10,454
10,896
11,345
11,824
12,319
12,843
13,163
13,492
13,829
14,244
14,456
36 EXHIBIT C
HAWTHORNE POLICE CIVILIAN ASSOCIATION
MONTHLY SALARY SCHEDULE
Effective July 1, 2026 to June 30, 2027
5% Salary increase over the previous Salary Schedule effective July 1, 2025 Range 1P A B C D E F G H I J K L
Munis
Equivalent
0 1 2 3 4 5 6 7 8 9 10 11 12
1 3,679
3,805
3,951
4,078
4,221
4,377
4,527
4,683
4,800
4,919
5,041
5,194
5,272
3 3,819
3,951
4,078
4,223
4,377
4,527
4,683
4,869
4,992
5,114
5,244
5,401
5,481
5 3,944
4,078
4,221
4,377
4,527
4,683
4,869
5,045
5,170
5,300
5,433
5,596
5,679
6 4,015
4,157
4,294
4,449
4,613
4,776
4,952
5,132
5,259
5,391
5,525
5,690
5,777
7 4,078
4,223
4,377
4,527
4,683
4,869
5,045
5,239
5,371
5,506
5,642
5,811
5,898
8 4,148
4,294
4,449
4,613
4,776
4,952
5,132
5,331
5,464
5,601
5,741
5,913
6,002
10 4,299
4,449
4,613
4,776
4,952
5,133
5,331
5,531
5,671
5,811
5,957
6,137
6,228
12 4,456
4,613
4,776
4,952
5,132
5,331
5,531
5,751
5,895
6,043
6,194
6,380
6,476
15 4,699
4,869
5,045
5,239
5,426
5,640
5,858
6,083
6,236
6,392
6,552
6,748
6,850
16 4,775
4,952
5,133
5,331
5,531
5,751
5,970
6,203
6,357
6,516
6,679
6,879
6,983
17 4,867
5,045
5,239
5,426
5,640
5,858
6,083
6,321
6,478
6,641
6,807
7,011
7,117
18 4,952
5,133
5,331
5,531
5,751
5,970
6,203
6,446
6,607
6,773
6,942
7,149
7,257
19 5,048
5,239
5,426
5,640
5,858
6,083
6,321
6,572
6,735
6,905
7,077
7,287
7,398
20 5,142
5,331
5,531
5,751
5,970
6,203
6,446
6,686
6,853
7,023
7,200
7,415
7,527
22 5,331
5,531
5,751
5,970
6,203
6,446
6,686
6,961
7,136
7,315
7,497
7,723
7,839
23 5,434
5,640
5,858
6,083
6,321
6,572
6,821
7,087
7,264
7,446
7,631
7,860
7,978
24 5,542
5,751
5,970
6,203
6,446
6,686
6,957
7,229
7,409
7,595
7,784
8,019
8,139
26 5,751
5,970
6,203
6,446
6,686
6,957
7,229
7,516
7,706
7,900
8,098
8,340
8,465
27 5,861
6,083
6,321
6,572
6,821
7,087
7,376
7,665
7,857
8,052
8,255
8,502
8,630
28 5,972
6,203
6,446
6,686
6,957
7,229
7,516
7,817
8,014
8,213
8,421
8,673
8,803
30 6,207
6,446
6,686
6,957
7,229
7,516
7,816
8,131
8,334
8,542
8,756
9,019
9,154
32 6,439
6,686
6,957
7,229
7,516
7,816
8,131
8,459
8,671
8,888
9,108
9,383
9,523
37 Continuation: Exhibit C
HPCA Monthly Salary Schedule Effective July 1, 2026 to June 30, 2027 Range 1P A B C D E F G H I J K L
Munis
Equivalent 0 1 2 3 4 5 6 7 8 9 10 11 12
33 6,564
6,821
7,087
7,376
7,665
7,968
8,290
8,631
8,845
9,069
9,295
9,574
9,717
35 6,821
7,087
7,376
7,665
7,968
8,290
8,631
8,970
9,195
9,425
9,660
9,951
10,100
37 7,096
7,376
7,665
7,968
8,290
8,631
8,970
9,337
9,572
9,811
10,055
10,357
10,514
38 7,231
7,516
7,816
8,131
8,459
8,794
9,148
9,528
9,766
10,011
10,261
10,568
10,728
40 7,516
7,816
8,131
8,459
8,794
9,148
9,528
9,919
10,166
10,421
10,681
11,003
11,166
41 7,662
7,968
8,290
8,559
8,970
9,337
9,722
10,121
10,376
10,634
10,901
11,228
11,396
43 7,974
8,290
8,631
8,970
9,337
9,722
10,121
10,546
10,808
11,080
11,355
11,697
11,873
44 8,132
8,459
8,794
9,148
9,528
9,919
10,336
10,759
11,028
11,303
11,586
11,934
12,112
45 8,294
8,631
8,970
9,337
9,722
10,121
10,546
10,977
11,253
11,536
11,823
12,178
12,361
47 8,625
8,970
9,337
9,722
10,121
10,546
10,977
11,441
11,726
12,018
12,319
12,689
12,879
49 8,970
9,337
9,722
10,121
10,546
10,977
11,441
11,912
12,208
12,514
12,828
13,212
13,410
50 9,163
9,528
9,919
10,336
10,759
11,206
11,675
12,170
12,473
12,786
13,107
13,500
13,703
51 9,344
9,722
10,120
10,546
10,977
11,441
11,912
12,416
12,727
13,044
13,369
13,770
13,977
52 9,526
9,919
10,336
10,759
11,206
11,675
12,170
12,675
12,993
13,317
13,651
14,059
14,271
53 9,722
10,121
10,546
10,977
11,441
11,912
12,416
12,935
13,261
13,591
13,932
14,350
14,566
54 9,928
10,336
10,759
11,206
11,675
12,170
12,675
13,209
13,540
13,879
14,225
14,652
14,871
55 10,130
10,546
10,977
11,441
11,912
12,416
12,935
13,485
13,821
14,167
14,520
14,957
15,179
38 Attachment A – Resolution 7486 Merit Pay
39 40
41 Attachment B – Resolution 5342 Jury Duty
42 43
AGENDA ITEM NO. 5.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
RESOLUTION NO. 8501
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE CALIFORNIA,
DESIGNATING AUTHORIZED AGENTS TO EXECUTE FOR AND ON THE BEHALF OF THE CITY OF
HAWTHORNE FOR FINANCIAL ASSISTANCE FROM THE FEDERAL EMERGENCY MANAGEMENT
AGENCY (FEMA) AND THE CALIFORNIA OFFICE OF EMERGENCY SERVICES (CALOES) FOR RECOVERING COSTS ASSOCIATED WITH DECLARED EMERGENCIES.
RECOMMENDED MOTION:
Staff Recommends that the City Council Adopt Resolution No. 8501.
DISCUSSION:
Staff is recommending adoption of Resolution 8501, which approves and authorizes submittal of Cal OES Form 130 designating personnel to act as the agent for the City when seeking financial assistance after a disaster.
California Office of Emergency Services (CalOES) Form 130 authorizes the positions listed to execute for and on behalf of the City of Hawthorne for the purpose of obtaining certain Federal Financial Assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (P.L. 930288, as amended, 42 U.S.C. 5121 et seq., and Related Authorities as of April 2013, and /or State financial assistance under the California Disaster Assistance Act [CDAA]) The form is required for costs recovery.
The positions designated on the Cal OES Form 130 are the City Manager, Police Chief, Acting Public Works Director, and Legal Risk Specialist. Approval of Resolution 8501 allows submittal of Cal OES Form 130, which will remain valid for three (3) years.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
None
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Resolution No. 8501
Resolution No. 8501 1
RESOLUTION NO. 8501
A RESOLUTION OF THE CITY OF COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, DESIGNATING AUTHORIZED AGENTS TO
EXECUTE FOR AND ON BEHALF OF THE CITY OF HAWTHORNE FOR
FINANCIAL ASSISTANCE FROM THE FEDERAL EMERGENCY
MANAGEMENT AGENCY (FEMA) AND THE CALIFORNIA OFFICE OF
EMERGENCY SERVICES (CalOES) FOR RECOVERING COSTS
ASSOCIATED WITH DECLARED EMERGENCIES
` WHEREAS, the City of Hawthorne participates in the costs recovery process of disasters administered by the California Officer of Emergency Services; and WHEREAS, the California Office of Emergency Services requires local government to designate authorized agents; and
WHEREAS, Cal OES Form 130 designates a city’s authorized agents when seeking financial assistance after a Governor or Presidential disaster proclamation; and WHEREAS, The City Council of the City of Hawthorne wishes to adopt Resolution No. 8501, designating authorized personnel to act as agents for the City when seeking financial assistance after a disaster on Cal OES Form 130, which is attached and incorporated herein as Exhibit A.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, herby resolves as follows:
Section 1. That the recitals of facts set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. That the City Council of the City of Hawthorne approves submittal of Cal OES Form 130 designating the City Manager, Police Chief, Public Works Manager, and Legal Risk Specialist as designated agents to execute for and on behalf of the City of Hawthorne for financial assistance from the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (Cal OES) for recovering costs associated with declared emergencies. This form shall be valid for three (3) years.
Section 3. That any resolutions in conflict with this Resolution No. 8501 are hereby rescinded and superseded.
Section 4. The City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and their certification to be entered into the Book of Resolutions of the Council of the City of Hawthorne.
///
Resolution No. 8501 2
Section 5. This Resolution shall take effect immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 10th day of December, 2024. _____________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
______________________________
ROBERT KIM, City Attorney
City of Hawthorne, California
AGENDA ITEM NO. 6.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: Finance
City Manager: Department Head:
SUBJECT:
RESOLUTION NO. 8502
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA,
APPROVING THE VARIOUS INTER-AGENCY AGREEMENTS WITH THE CITY OF HAWTHORNE AND ACKNOWLEDGING THE TRANSACTIONS REQUIRING PAYMENTS OR "OBLIGATIONS" AS
REQUIRED UNDER ARPA/SLFRF RULES
RECOMMENDED MOTION:
Staff Recommends that the City Council Adopt Resolution No. 8502 Approving the Various Inter-Agency Agreements and Acknowledging the Transactions Requiring Payments or "Obligations" as Required Under ARPA/SLFRF Rules and Authorizing the City Manager to Execute All Such Agreements.
DISCUSSION:
The City of Hawthorne was approved for $30,260,827 in total funding under the American Rescue Plan Act (ARPA). The City approved variety of plans and programs for the use of the ARPA funding that met the criteria under the Act.
ARPA established a Corona Virus State and Local Recovery Fund ("SLFRF") that funded the City programs. SLFRF is administered by the U.S. Department of Treasury. The SLFRF rules includes the requirement of "Obligations" or "Transaction Requiring Payment" that can be met with an interagency agreement. As such, Resolution No. 8502 contains various interagency agreements for the City approved programs for the ARPA funding expenditures. Exhibit A to the Resolutions contains all such agreements.
FISCAL IMPACT:
None
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Resolution No. 8502
Civic Center
Telehealth
Water Tower
AC Generator
Air Filtration
Housing Coordination
Cyber Security
Energov
Virtual Elec. Doc. Migration
Virtual Desktop Interface
EOC Upgrade
Hawthorne Housing Rehab
- 1 -
RESOLUTION NO. 8502
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, APPROVING THE VARIOUS
INTER-AGENCY AGREEMENTS WITH THE CITY OF
HAWTHORNE AND ACKNOWLEDGING THE TRANSACTIONS
REQUIRING PAYMENTS OR “OBLIGATIONS” AS REQUIRED
UNDER ARPA/SLFRF RULES
WHEREAS, in response to the COVID-19 public health emergency, the United States Congress enacted the American Rescue Plan Act (“ARPA”), Pub. L. 117-2 (March 11, 2021), which established a Corona virus State and Local Recovery Fund (“SLFRF”) to be administered by the U.S. Department of the Treasury; and
WHEREAS, U.S. Dept. of Treasury has clarified that the local agencies receiving funding for corona virus related relief may enter into inter-agency agreements with the cities and treat those funds as obligated; and
WHEREAS, ARPA-SLFRF recipient agencies must obligate all funds by the end of 2024, and must expend all funds by the end of 2026; and WHEREAS, ARPA provided $30,260,827 to the City of Hawthorne from SLFRF, which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); and WHEREAS, the City of Hawthorne has established a process for City agencies and organizations external to the City to apply for ARPA funding; and WHEREAS, the City of Hawthorne and the City Departments and the approved external organizations wish to enter into these Agreements to memorialize each other’s responsibilities in regards to the ARPA funding for each of the programs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hawthorne does hereby find, determine and order as follows:
Section 1. The City Council of the City of Hawthorne, California, hereby incorporates by reference all the recitals herein and finds that they are true and correct.
Section 2. The Council of the City of Hawthorne, California, hereby approves all Inter-Agency and Approved External Organization Agreements attached hereto as Exhibit “A” and authorizes the City Manager to execute all said Agreements.
Section 3. The City Clerk shall certify to the adoption of this Resolution and thereafter the same shall be in full force and effect.
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PASSED, APPROVED, and ADOPTED this 10th day of December 2024. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
___________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
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EXHIBIT A
Inter-Agency Agreements
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY
MANAGER’S OFFICE
AND
THE PUBLIC WORKS DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the Public Works Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage Public Works for certain services related to the management and completion of the Civic Center Park Project to improve access due to limited space and growing demands; and
WHEREAS, the Civic Center Park Project is an eligible expense under the SLFRF Guidelines , in recognition of the disproportionate negative economic impacts on certain communities and populations, the final rule includes enumerated eligible uses in disproportionately impacted communities for developing neighborhood features that promote improved health and safety outcomes, such as parks; and
WHEREAS, Public Works has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
Public Works agrees to provide the following services:
The City Hall Expansion project consists of several components designed to enhance the civic center and surrounding areas including the development of Civic Center Park. The Civic Center Park, covering approximately 112,750 square feet and partially built over the parking structure, will feature a monument sign along Hawthorne Blvd, a central lawn, paved pedestrian walkways, a civic plaza, a botanical garden with walking paths, landscape buffers, shade structures, benches, and lighting. The park design will also include low-impact development (LID) elements.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Civic Center Park Project under this Agreement in the amount not to exceed $218,554.89, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department. • Public Works shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF PUBLIC WORKS
Public Works shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete the services. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Public Works and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Public Works and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
PUBLIC WORKS DEPARTMENT
By: ________________________
Akbar Farokhi
Public Works Director
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY
MANAGER’S OFFICE
AND
THE COMMUNITY SERVICES DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the Community Services Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage Community Services for certain services related to the management and completion of the Telehealth Project. Telehealth will provide vans parked at predetermined locations throughout the City. Each van will be equipped with 5G internet access and provide private telehealth sessions with doctors, therapists, social workers, probation officers, etc.; and
WHEREAS, the Telehealth Project is an eligible expense under the SLFRF Guidelines COVID19 mitigation and prevention to provide services to prevent and mitigate COVID-19 to the general public or to small businesses, nonprofits, and impacted industries in general. Public telemedicine capabilities for COVID-19 related treatment. Behavioral health care, such as mental health treatment, substance use treatment, and other behavioral health services. Treasury recognizes that the pandemic has broadly impacted Americans’ behavioral health and recipients can provide these services to the general public to respond.; and WHEREAS, COMMUNITY SERVICES has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
Community Services agrees to provide the following services:
• Oversee the implementation of behavioral health services such as:
• Private one-on-one conversations with doctors, therapists, social workers, probation officers, and other health professionals.
• 2 or more Telehealth Vans parked at various locations throughout the city with 5G Internet service.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Telehealth Project under this Agreement in the amount not to exceed $206,040.00, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department. • Community Services shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF COMMUNITY SERVICES
Community Services shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete the services. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Community Services and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Community Services and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date: _______________________
COMMUNITY SERVICES DEPARTMENT
By: ________________________
Kywanna Bowie
Community Services Manager
Date: _______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by COMMUNITY SERVICES DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY
MANAGER’S OFFICE
AND
THE PUBLIC WORKS DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the Public Works Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage Public Works for certain services related to the management and completion of the Water Tower Project focusing on seismically retrofitting; and WHEREAS, the Water Tower Project is an eligible expense under the SLFRF Guidelines under the category to invest in water, sewer and broadband infrastructure: and WHEREAS, Public Works has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
Public Works agrees to provide the following services:
This water tank was built in 1957 using the 1955 Uniform Building code which is outdated.
We will retrofit the water tower structure with four braced frames along the perimeter with new grade beams and pile caps to bring up the water tower structure to compliance with the current code level forces. The structure is classified as a Seismic Risk Category IV structure.
The design has been completed, we are waiting for FEMA to approve our plan and award the construction phase of the project.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Water Tower Project under this Agreement in the amount not to exceed $1,172,500, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department. • Public Works shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF PUBLIC WORKS
Public Works shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete the services. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Public Works and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Public Works and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
PUBLIC WORKS DEPARTMENT
By: ________________________
Akbar Farokhi
Public Works Director
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY
MANAGER’S OFFICE
AND
THE PUBLIC WORKS DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the Public Works Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage Public Works for certain services related to the management and completion of the Air Conditioning & Generator Project which is essential to ensuring the Memorial Center meets the needs identified in the hazard mitigation plan and provides a reliable, modern HVAC system and backup power; and WHEREAS, the Air Conditioning & Generator Project is an eligible expense under the SLFRF Guidelines include assessing current HVAC systems, updating HVAC systems, updating air filters, installing functional windows for improved ventilation, repairing windows and doors, installing in-room air cleaning devices, and other projects for improving indoor air quality; and WHEREAS, Public Works has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
Public Works agrees to provide the following services:
This project involves replacing the existing air conditioning system and installing a new emergency generator to improve the facility’s indoor air quality and support its role as a designated cooling center, as outlined in the 2019 Local Hazard Mitigation Plan. The project will replace the current three separate HVAC systems with a centralized system, including a new chiller (127 TR), chilled water pumps, VAV air handling units, a 900 MBTUH hot water boiler, hot water pumps, a DDC control system, and a 250 kW emergency generator.
The new generator will require additional modifications to adapt it to the existing infrastructure, including new fans and other equipment. Current work includes the installation of new AC units, boiler installation, removal of old units, and preparation for the new chiller installation. Daily inspections by the Engineering Department and weekly inspections by Building and Safety are being conducted, and all necessary permits and plans have been submitted and approved. This project is essential in improving the indoor air quality of the Memorial Center and meets the needs identified in the hazard mitigation plan and provides a reliable, modern HVAC system and backup power.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Air Conditioning & Generator Project under this Agreement in the amount not to exceed $1,925,977.02, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department. • Public Works shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF PUBLIC WORKS
Public Works shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete the services. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Public Works and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Public Works and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
PUBLIC WORKS DEPARTMENT
By: ________________________
Akbar Farokhi
Public Works Director
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY
MANAGER’S OFFICE
AND
THE PUBLIC WORKS DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the Public Works Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage Public Works for certain services related to the management and completion of the Air Filtration Project to improve energy efficiency and building maintenance; and
WHEREAS, the Air Filtration Project is an eligible expense under the SLFRF Guidelines include assessing current HVAC systems, updating HVAC systems, updating air filters, installing functional windows for improved ventilation, repairing windows and doors, installing in-room air cleaning devices, and other projects for improving indoor air quality; and WHEREAS, Public Works has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
Public Works agrees to provide the following services:
Replace two (2) existing 208-230V, 1-phase electrical circuits, each with a minimum capacity of 45A, to support the condensing units in the chiller yard. Upgrading these circuits will ensure stable and sufficient power for the condensing units, reducing the risk of electrical overload and enhancing the overall reliability and efficiency of the cooling system. This enhancement will also contribute to the chiller's performance by providing steady power, which helps maintain optimal cooling capacity and operational longevity of the equipment. In addition, we will replace one (1) existing 15A circuit and add three (3) disconnects to supply power to three (3) fan coils in parallel. This configuration will allow for independent operation and safer, more accessible maintenance of each fan coil unit. Each fan coil, receiving consistent and dedicated power, will operate more efficiently, leading to an improved air distribution system and reducing potential downtime due to electrical issues.
The improved electrical infrastructure will enable the filtration systems to operate at optimal performance levels, enhancing their ability to capture and remove airborne contaminants. This upgrade will reduce pollutants, allergens, and particles circulating through the HVAC system, promoting healthier indoor environments. Enhanced filtration efficiency also contributes to lower maintenance needs and improves system longevity, as contaminants are more effectively filtered from the air before they can impact sensitive equipment.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Air Filtration Project under this Agreement in the amount not to exceed $75,000.00, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department. • Public Works shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF PUBLIC WORKS
Public Works shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete the services. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Public Works and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Public Works and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
PUBLIC WORKS DEPARTMENT
By: ________________________
Akbar Farokhi
Public Works Director
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY
MANAGER’S OFFICE
AND
THE COMMUNITY SERVICES DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the Community Services Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage Community Services for certain services related to the management and completion of the Housing Coordination Project. The Homeless Services Supervisor will be responsible for the oversight, program development, planning, implementation, and evaluation of all Homeless and Housing Support Services programs. The Homeless Services Supervisor will be responsible for managing a small team of individuals that will assist in resolving clients' housing crises. The Homeless Services Supervisor should have a customer-focused mentality with the ability to foster relationships and provide excellent customer service to residents, individuals and families experiencing homelessness in the City of Hawthorne; and
WHEREAS, the Housing Coordination Project is an eligible expense under the SLFRF Guidelines COVID-19 mitigation and prevention to provide services to prevent and mitigate COVID-19 to the general public or to small businesses, nonprofits, and impacted industries in general; and
WHEREAS, COMMUNITY SERVICES has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
Community Services agrees to provide the following services:
• Oversee the implementation of
Support ongoing implementation and expansion of the community’s coordinated entry system including the use of the Homeless Management Information System. Work with team members to assist homeless people in response to requests received and while performing outreach duties.
Work to identify and investigate homeless situations based on requests received. Provide linkages to resources available for the homeless population. Provide workshops or presentations to provide awareness and education to the community. Assist with outreach efforts, coordinate regular meetings of outreach teams and attend outreach events.
Assist with submission of required federal reports such as annual housing inventory reports and annual homeless assessment reports.
Maintain a comprehensive up-to-date resource base for homeless services and referrals. Maintain appropriate program documentation and record information for evaluation and reporting purposes.
Maintain professional relationships with offices of local government, and City and County Departments.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Housing Coordination Project under this Agreement in the amount not to exceed $33,170.06, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department. • Community Services shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF COMMUNITY SERVICES
Community Services shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete the services. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Community Services and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Community Services and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
COMMUNITY SERVICES DEPARTMENT
By: ________________________
Kywanna Bowie
Community Services Manager
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by COMMUNITY SERVICES DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY MANAGER’S OFFICE
AND
THE DEPARTMENT SERVICES DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the City of Hawthorne - The Information Technology Services Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, WHEREAS, the City desires to engage the Department for certain services related to the management and completion of the Cybersecurity Project, which focuses on deploying comprehensive cybersecurity programs and training initiatives. This includes implementing multi -factor authentication (MFA) for enhanced access security, an AI endpoint protection system to help safeguard devices against cyber threats, and user training programs to increase awareness and resilience against security risks. The project aims to strengthen the City’s overall security posture, ensure compliance with regulatory standards, and reduce vulnerabilities in its digital infrastructure: and
WHEREAS, the Cyber Security Project is an eligible expense under the SLFRF Guidelines under the category for technology infrastructure upgrades and upgrades to hardware and software to improve access and improve user experience to the Department; and WHEREAS, The Department has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
The Department agrees to provide the following services:
Implementation of Multi-Factor Authentication (MFA): Deploy MFA across City systems to enhance access security, including configuration, testing, and user onboarding. Endpoint Protection Deployment: Install and configure endpoint protection system to safeguard devices from malware, ransomware, and other cyber threats. User Training Programs: Develop and deliver cybersecurity awareness training for City staff, focusing on identifying phishing attempts, secure password practices, and response to security incidents.
Integration and Configuration: Ensure seamless integration of new systems with existing City IT infrastructure and configure all solutions for optimal performance and security. System Monitoring and Reporting: Establish monitoring tools to track the effectiveness of the endpoint protection system and provide regular status reports on security posture. Ongoing Support and Maintenance: Deliver technical support for deployed systems, including updates, patch management, and troubleshooting. Post-Deployment Effectiveness Assessment: Evaluate the performance of implemented solutions and identify opportunities for continuous improvement to ensure the City's cybersecurity posture evolves with emerging threats.
These services will ensure a comprehensive and effective deployment of the City’s cybersecurity initiatives, fostering resilience and protecting critical infrastructure.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Cyber Security Project under this Agreement in the amount not to exceed $70,174.50, payable to vendor(s), selected during a selection process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of the Department. • The Department shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor(s).
5. RESPONSIBILITIES OF THE DEPARTMENT
The Department shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete the services. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by The Department and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and the Department and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
THE INFORMATION TECHNOLOGY SERVICES DEPARTMENT
By: ________________________
Josh Armstrong
The Department Manager
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY MANAGER’S OFFICE
AND
THE INFORMATION TECHNOLOGY SERVICES DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the City of Hawthorne - Information Technology Services Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage the Department for certain services related to the management and completion of the Enterprise Permitting & Licensing (EPL) Application (formally EnerGOV) supporting the Virtual City Hall Project, which provides citizens with a centralized online platform for tasks such as bill payment, building permit applications, plan checks, and reporting issues like potholes, code violations, and trash pick-ups, enhancing accessibility and streamlining city services.; and
WHEREAS, the EPL Virtual City Hall Project is an eligible expense under the SLFRF Guidelines under the category for technology infrastructure upgrades and upgrades to hardware and software to improve access and improve user experience to information technology as eligible uses; and
WHEREAS, the Department has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
The Department agrees to provide the following services to ensure the effective management, deployment, and ongoing operation of the EPL Virtual City Hall Project:
EnerGov Community Development Suite: Annual subscription and management of the core platform for development services.
EnerGov Central Cashiering SDK: Subscription and integration for centralized cashiering capabilities.
EnerGov Citizen Self Service - Community Development: Annual subscription for citizen-facing online service tools.
EnerGov Community Development SDK: Annual fee for software development kit access.
EnerGov Decision Engine (PLM): Subscription for automated decision workflows. EnerGov e-Reviews: Subscription to enable electronic plan review capabilities. EnerGov Intelligent Automation Agent: Ongoing service for automated task execution. EnerGov Intelligent Objects: Recurring service for enhanced data processing and management.
EnerGov My GovPay: Subscription for integrated payment processing. EnerGov Report Toolkit: Annual fee for customizable reporting tools. EnerGov Standard Technical Support: Annual fee for technical support services. EnerGov Unlimited iG Workforce App Access: Annual subscription for mobile app access.
Tyler 311 for EnerGov Only: Subscription for streamlined issue reporting and management.
EnerGov VirtualPay: Subscription for secure virtual payment processing. Tyler GIS: Subscription for geographic information system integration. Tyler Cashiering: Annual fee for cashiering module maintenance and support. EnerGov Hosted Report Management: Subscription per user for hosted reporting capabilities.
EnerGov Community Development Suite - Additional User Licenses: Licensing for expanded system access.
These services encompass system hosting, technical support, citizen self-service tools, payment processing, reporting, and advanced automation features, ensuring seamless operation and enhanced user experiences for citizens and staff.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the EPL Virtual City Hall Project under this Agreement in the amount not to exceed $154,901.73, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by the Department in excess of this amount shall be the sole responsibility of the Department. • The Department shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF INFORMATION TECHNOLOGY
The Department shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Information Technology and selected vendor to perform its services. • The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Information Technology and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
INFORMATION TECHNOLOGY SERVICES DEPARTMENT
By: ________________________
Josh Armstrong
Information Technology Manager
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY MANAGER’S OFFICE
AND
THE INFORMATION TECHNOLOGY SERVICES DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the City of Hawthorne - Information Technology Services Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage the Department for certain services related to the management and completion of the Virtual Electronic Doc Migration Project, which aims to deploy the DocuWare solution to digitize paper documents, streamline workflows, and reduce reliance on physical storage for various city departments. This project will improve document accessibility, enhance record retention practices, and eliminate inefficiencies associated with manual handling and storage of paper files; and
WHEREAS, the Virtual Electronic Doc Migration Project is an eligible expense under the SLFRF Guidelines under the category for describe technology infrastructure upgrades and upgrades to hardware and software to improve access and improve user experience to information technology; and
WHEREAS, Information Technology has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
The Department agrees to provide the following services:
Needs Assessment and Planning: Conduct a comprehensive review of departmental document management needs, assess existing processes, and develop a deployment plan for the DocuWare solution tailored to the City’s requirements. System Design and Configuration: Design and configure the DocuWare system, including user roles, access permissions, workflow automation, and indexing standards for efficient document retrieval.
Hardware and Software Procurement: Assist in the acquisition of necessary hardware (e.g., scanners) and software licenses to support the electronic document management solution.
Data Migration: Securely digitize and migrate existing paper records and legacy electronic files into the new system, ensuring data integrity and compliance with retention policies.
Workflow Optimization: Design and implement electronic workflows to streamline document approval, routing, and archiving processes, eliminating redundant manual steps.
Integration Services: Integrate the DocuWare system with existing city software platforms (e.g., financial systems, permit management) to enable seamless data sharing and processing.
User Training and Documentation: Provide comprehensive training to City staff on the use of the DocuWare system, along with detailed user manuals and best practices for ongoing operations.
Security and Compliance: Implement robust security measures to ensure document confidentiality and compliance with applicable record retention and data privacy laws. Support and Maintenance: Offer ongoing technical support, system updates, and maintenance to ensure continued optimal performance of the DocuWare solution. Storage and Retrieval Optimization: Establish standards for electronic document organization, storage, and retrieval to maximize efficiency and accessibility. Performance Monitoring and Reporting: Monitor system usage and performance, providing regular reports to track project success and identify opportunities for improvement.
These services will ensure a successful deployment of the DocuWare electronic document management solution, transforming how the City manages, accesses, and archives its records.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Virtual Electronic Doc Migration Project under this Agreement in the amount not to exceed $445,200.84, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by the Department in excess of this amount shall be the sole responsibility of the Department.
• The Department shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF INFORMATION TECHNOLOGY
Information Technology shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Information Technology and selected vendor to perform its services. • The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and the Department and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
INFORMATION TECHNOLOGY DEPARTMENT
By: ________________________
Josh Armstrong
Information Technology Manager
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY MANAGER’S OFFICE
AND
THE INFORMATION TECHNOLOGY SERVICES DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the City of Hawthorne - Information Technology Services Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage the Department for certain services related to the management and completion of the Virtual Desktop Interface (VDI) Project, which involves deploying a centralized virtual computing environment that enables users to access desktop interfaces remotely through secure, scalable, and centrally managed servers. This project aims to enhance operational efficiency, improve data security, enable disaster recovery capabilities, and provide flexible access to city resources for authorized personnel across various departments; and
WHEREAS, the VDI Project is an eligible expense under the SLFRF Guidelines under the category of technology infrastructure upgrades and upgrades to hardware and software to improve access and improve user experience to information technology resources; and WHEREAS, The Department has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the project.
2. SCOPE OF SERVICES
The Department agrees to provide the following services in connection with the full deployment of a brand-new VDI solution, as well as the necessary supporting desktop hardware, servers, storage, and networking infrastructure:
Assessment and Planning: Conduct a thorough needs analysis, assess existing IT infrastructure, and develop a comprehensive deployment plan tailored to the City's requirements.
Design and Architecture: Design a scalable, secure, and efficient VDI architecture that integrates seamlessly with the City's IT systems.
Procurement Assistance: Identify and recommend hardware, software, and licensing requirements for servers, storage, and networking, ensuring cost-effectiveness and compatibility.
Infrastructure Setup: Deploy and configure physical and virtual servers, storage systems, and networking hardware to support the VDI solution.
Virtual Desktop Deployment: Set up and configure the VDI environment, including provisioning virtual desktops, optimizing performance, and implementing access controls.
Data Migration: Facilitate the secure migration of existing user data and applications to the new VDI environment.
Security Implementation: Configure robust security measures, including encryption, multi-factor authentication, and user access controls to ensure data integrity and compliance with industry standards.
Testing and Quality Assurance: Perform comprehensive testing of the VDI environment and supporting infrastructure to ensure stability, performance, and reliability. Training and Documentation: Provide training for City personnel on the use and administration of the VDI system, along with detailed documentation for ongoing reference.
Ongoing Maintenance and Support: Deliver post-deployment support, including monitoring, troubleshooting, and regular updates to the VDI environment and supporting infrastructure.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the VDI Project under this Agreement in the amount not to exceed $700,000.00, payable to the vendor(s), selected during Bid process, upon the completion of the services. Any expenses/costs incurred by the Department in excess of this amount shall be the sole responsibility of the Department. • The department shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor(s).
5. RESPONSIBILITIES OF THE DEPARTMENT
The department shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by the Department and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and the department and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
INFORMATION TECHNOLOGY DEPARTMENT
By: ________________________
Josh Armstrong
Information Technology Manager
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY MANAGER’S OFFICE
AND
THE INFORMATION TECHNOLOGY SERVICES DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the City of Hawthorne - The Information Technology Services Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, WHEREAS, the City desires to engage Information Technology for certain services related to the management and upgrade of the City Hall Emergency Operations Center (EOC) Project, which aims to enhance the operational capabilities of the EOC through the deployment of new radios, antenna systems, computer systems, and other essential office equipment. This project will improve communication, coordination, and overall efficiency during emergency response efforts, ensuring the EOC is fully equipped to support the City's disaster preparedness and emergency management objectives; and WHEREAS, the EOC Upgrade Project is an eligible expense under the SLFRF Guidelines under the category of Emergency operations centers & emergency response equipment (e.g., emergency response radio systems; and
WHEREAS, the Department has the expertise and resources in conjunction with the Risk Management Department to provide such services and agrees to provide the services in accordance with the terms of this Agreement;
NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
The Department agrees to provide the following services as part of the City Hall Emergency Operations Center (EOC) Upgrade Project:
Assessment and Planning: Assist Risk Management in conducting an evaluation of the current EOC infrastructure and develop a detailed upgrade plan to address identified technology, system, and furniture needs.
Deployment of Radios and Antenna Systems: Install and configure advanced radio communication equipment and antenna systems to enhance signal strength, reliability, and range.
Computer System Upgrades: Procure, install, and configure modern computer systems to support critical EOC functions, ensuring compatibility with existing software and tools.
Network Infrastructure Enhancements: Upgrade network connectivity within the EOC to support real-time communication and data sharing.
Office Equipment Installation: Procure and install essential office equipment, such as monitors, telephones, and ergonomic furniture, to improve the functionality and usability of the EOC workspace.
System Integration: Ensure seamless integration of all newly deployed systems with existing EOC infrastructure, maintaining operational continuity and effectiveness.
These services will provide the EOC with updated technology, systems, and furniture to enhance its capabilities, ensuring it is well-prepared to support the City’s emergency response and management efforts.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the EOC Upgrade Project under this Agreement in the amount not to exceed $200,000.00, payable to a vendor(s), selected during a selection process, upon the completion of the services. Any expenses/costs incurred by the Department in excess of this amount shall be the sole responsibility of the Department.
• The Department shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor(s).
5. RESPONSIBILITIES OF INFORMATION TECHNOLOGY
The Department shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by the Department and selected vendor(s) to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and the Department and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
INFORMATION TECHNOLOGY SERVICES DEPARTMENT
By: ________________________
Josh Armstrong
Information Technology Manager
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
INTER-AGENCY AGREEMENT
BETWEEN
THE CITY
MANAGER’S OFFICE
AND
THE HOUSING DEPARTMENT
THIS INTER-AGENCY AGREEMENT (“Agreement”) is made between two agencies of the City of Hawthorne (“CITY”), namely the City Manager’s Office and the Housing Department (“Department”).
WHEREAS, the 2021 American Rescue Plan Act (“ARPA”) provided $30,260,827 million to the City from the Coronavirus State and Local Recovery Fund (“SLFRF”), which consists of the Coronavirus State Fiscal Recovery Fund (“CSFRF”) and Coronavirus Local Fiscal Recovery Fund (“CLFRF”) (hereinafter, collectively, called “ARPA funding”); WHEREAS, the U.S. Department of Treasury is the federal agency that administers the ARPA funding and has provided the City with the ARPA funding conditional on the City complying with its rules and regulations; and
WHEREAS, the City has established a process for City agencies and organizations external to the City to apply for ARPA funding; and
WHEREAS, the City desires to engage in a housing revitalization project known as the Hawthorne Housing Rehabilitation of the City Owned Properties 2023 (Project#23-09). This HUD approved project will update 38 existing low-income affordable housing units.
WHEREAS, the Hawthorne Housing Rehabilitation of the City Owned Properties 2023 (Project#23-09) is an eligible expense under the SLFRF Guidelines under the category for development, repair, and operation of affordable housing and services or programs to increase long-term housing security” is an enumerated eligible use to respond to impacts of the pandemic on households and communities; and
WHEREAS, Housing has the expertise and resources to provide such services and agrees to provide the services in accordance with the terms of this Agreement; NOW, THEREFORE, the parties agree as follows:
1. PURPOSE
City Manager’s Office hereby agrees to provide ARPA funding, in the amount set forth herein, to the Department to facilitate the implementation of the program.
2. SCOPE OF SERVICES
Housing agrees to manage the project and pay the contractor according to the job specifications for each site. The scope of work includes:
Remodeling, renovating and modifying the City’s apartment buildings, kitchens, and restrooms and to comply with the requirements of the Americans with Disability Act (ADA). The work also consist of new doors and frames, hardware, flooring, drywall, toilet compartments, toilet fixtures, windows, caulking and sealants, stripping, patching, painting, cleaning, plumbing, electrical and mechanical work and all other incidental work necessary to complete the improvement in accordance with the Specifications. This project will bring units up to code and upgrade living conditions.
3. TERM
The term of this Agreement shall commence on December 10, 2024 and shall continue until December 31, 2026, unless terminated earlier in accordance with Section 7 of this Agreement.
4. CONTRACT AMOUNT
• The City agrees to provide ARPA funding for the Hawthorne Housing Rehabilitation of the City Owned Properties 2023 (Project#23-09) under this Agreement in the amount not to exceed $1,207,494.16, payable to the vendor, selected during Bid process, upon the completion of the services. Any expenses/costs incurred by Department in excess of this amount shall be the sole responsibility of Department.
• Housing shall provide invoices to the City on monthly or quarterly basis, detailing the services performed by the vendor.
5. RESPONSIBILITIES OF HOUSING
Housing shall:
• Ensure all work is performed in a professional and timely manner. • Comply with all applicable laws, ordinances, and regulations. • Provide necessary tools, equipment, and personnel required to complete project management.
• Ensure that all expenditures are to be in accordance with the approved budget.
6. RESPONSIBILITIES OF THE CITY
The City shall:
• Provide access to all relevant city property and facilities required by Housing and selected vendor to perform its services.
• The City shall make ARPA funding as specified in this Agreement available for use. The ARPA funding shall be used to provide the services described in this Agreement
7. ENTIRE AGREEMENT
This Agreement constitutes the entire understanding between the City and Housing and supersedes all prior agreements or understandings, whether oral or written.
8. AMENDMENTS
This Agreement may be amended only in writing, signed by both parties.
9. GOVERNING LAW
This Agreement shall be governed by and construed in accordance with the laws of the State of California.
IN WITNESS WHEREOF, the parties hereby evidence their agreement to the above terms and conditions by having caused this Agreement to be executed below.
CITY OF HAWTHORNE
CITY MANAGER’S OFFICE
By: ________________________
Vontray Norris
City Manager
Date:_______________________
HOUSING DEPARTMENT
By: ________________________
Kimberly Mack
Housing Director
Date:_______________________
EXHIBIT 1
SCOPE OF SERVICES AND BUDGET
1. The Department will implement the program, as approved by CITY MANAGER’S OFFICE, which is attached hereto and incorporated herein.
2. The Department’s implementation of the program may include but not be limited to contracting with contractors or vendors, providing oversight of contractors or vendors, and providing budget oversight, drafting reports, and overseeing program evaluation.
3. The Department supported by CITY MANAGER’S OFFICE will provide grant management, compliance support, and fiscal oversight consistent with ARPA funding requirements.
4. The Department will work with contractors to track program outcomes and will provide draft program reports to CITY MANAGER’S OFFICE as requested. Information from the reports will be summarized and sent to the U.S. Department of Treasury by FINANCE DEPARTMENT.
5. The Department will receive invoices from contractors or vendors, track expenditures, and complete draft fiscal reports for submission to CITY MANAGER’S OFFICE.
6. The Department shall follow the instructions of CITY MANAGER’S OFFICE related to compliance with ARPA funding requirements.
AGENDA ITEM NO. 7.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: Human Resources
City Manager: Department Head:
SUBJECT:
RESOLUTION NO. 8504
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA APPROVING
WAGE TERMS OF THE EMPLOYMENT OF THOSE EMPLOYEES REPRESENTED BY THE
HAWTHORNE MUNICIPAL EMPLOYEE ASSOCIATION PART-TIME (HMEA - PT) RECOMMENDED MOTION:
Staff recommends that the City Council Adopt Resolution No. 8504 approving the wage terms of employment for employees represented by the Hawthorne Municipal Employee Association Part-Time (HMEA--PT).
DISCUSSION:
The State of California has announced an increase in the minimum wage from $16.00 per hour to $16.50 per hour, effective January 1, 2025. The City's Memorandum of Understanding for its part-time employees of Hawthorne Municipal Employee Association needs to reflect the new minimum wage.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not Applicable
FISCAL IMPACT:
A minimal increase in salary for some part-time employees who are currently at the 2024 minimum wage.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Resolution 8504
HMEA - PT Minimum Wage 1/1/25
RESOLUTION NO. 8504
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HAWTHORNE, CALIFORNIA, PROVIDING FOR THE
TERMS AND CONDITIONS OF EMPLOYMENT OF THOSE
EMPLOYEES REPRESENTED BY THE HAWTHORNE
MUNICIPAL EMPLOYEE ASSOCIATION – PART-TIME
(HMEA-PT)
WHEREAS, the State of California minimum wage will increase to $16.50 per hour effective January 1, 2025; and
WHEREAS, the City of Hawthorne wishes to comply with the State of California minimum wage regulations; and
WHEREAS, this changes the previously approved and ratified Part-Time Hawthorne Municipal Employees Association (HMEA) Memorandum of Understanding (MOU) July 1, 2024 – June 30, 2027 salary schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA, hereby resolves as follows:
SECTION 1. The foregoing recitals in Resolution No. 8504 are true and correct.
SECTION 2. The amended salary schedule of the HMEA – PT is attached and will be incorporated in the HMEA - PT MOU from July 1, 2024 – June 30, 2027.
SECTION 3. That the City Clerk shall certify to the adoption of this Resolution and shall cause this Resolution and this certification to be entered in the Book of Resolutions of the Council of the City.
SECTION 4. This resolution shall be in full force and effect immediately upon its passage and adoption thereof.
PASSED, APPROVED and ADOPTED this 12th day of December 2024. _____________________________
Alex Vargas, Mayor
City of Hawthorne, California
ATTEST:
Dayna Williams-Hunter, City Clerk
City of Hawthorne, California
_____________________________
Robert M. Kim,
City Attorney
City of Hawthorne, California
HMEA Part-time Salary Schedule Effective January 1, 2025 Position Rate Comment
1/1/2025 If hired as part-time use
Administrative Aide I Range 15 HMEA
Administrative Aide II Range 17 HMEA
Administrative Analyst Range 33 HMEA
Administrative Intern $ 16.50
Animal Control Officer Range 22 HMEA
Assistant Director Plan/Comm.
Development Range 25 HEG
Attorney I (civil litigation) $ 17.86
Attorney II (civil litigation) $ 23.11
Attorney Ill (civil $ 31.52
Attorney I (land use) $ 36.77
Attorney II (land use) $ 52.53
Aquatics Director $ 21.96
Background Investigator II $ 36.77
Buyer $ 47.28
Cable TV Administrator $ 48.15
Clerk Typist Range 5
Code Enforcement Officer I Range 22 HMEA
Deputy City Attorney Range 25 HEG
Engineering Trainee $ 22.16
Emergency Preparedness
Coordinator $ 33.62
Facility Cashier $ 16.50
File Clerk $ 16.75
Forensics Technician $ 24.27
Graffiti Worker $ 16.50
Graffiti Lead Worker $ 16.75
Graffiti Senior Lead Worker $ 21.99
Graphic Artist/Editor $ 25.47
Helicopter Pilot $ 50.00
Housing Specialist Range 26 HMEA
Human Resources Analyst Range 35 HMEA
Human Resources Assistant Range 26 HMEA
Human Resources Clerk $ 16.75
Human Resources Specialist Range 32 HMEA
Information Systems Manager Range 19 HEG
Information Service Technician Range 27 HMEA
Interim Planning Director Range 35 HEG
Legal Assistant I Range 35 HMEA
Legal Assistant II Range 37 HMEA
Legal Intern $ 16.50
Legal Clerk $ 27.37 Range 22 HMEA
Lifeguard $ 17.04
Maintenance Aide $ 21.34
Maintenance Clerk $ 16.75
Maintenance Technician $ 19.24
Maintenance Worker I $ 23.79
Management Analyst $ 29.81
Mechanic Range 22 HMEA
Office Clerk I $ 16.75
Office Clerk II $ 24.70
Park Maintenance Aide $ 19.87
Parking Enforcement Officer Range 10
Passport Clerk $ 16.75
Police Cadet $ 16.50
Police Records Aide $ 21.44
Police Reserve - Level I $ 19.35
Police Reserve - Level II $ 16.28
Producer $ 21.35
Production Assistant $ 16.50
Production Assistant I $ 16.75
Production Assistant II $ 17.32
Prosecutor I $ 16.50
Prosecutor II $ 23.11
Prosecutor Ill $ 25.22
Prosecutor IV $ 27.32
Prosecutor V $ 28.37
Public Information Clerk $ 24.16
Public Information Officer $ 39.92
Recreation Coordinator $ -
Recreation Leader I $ 16.50
Recreation Leader II $ 16.75
Recreation Leader Ill $ 17.00
Recreation Leader IV $ 19.11
Recreation Specialist $ 23.61
Reporter I $ 16.50
Reporter II $ 17.50
Senior Center Specialist I $ 16.50
Senior Center Specialist II $ 17.50
Senior Deputy Clerk Range 35 HMEA
Senior Human Resources Analyst Range 41 HMEA
Senior Life Guard $ 19.60
Street Maintenance Aide $ 19.87
Survey Technician $ 28.19
Swimming Pool Aide $ 16.50
Video Specialist I $ 16.75
Video Specialist II $ 18.85
Web Coordinator $ 28.89
* Note - Yellow highlight indicates
changes effective January 1, 2025
AGENDA ITEM NO. 8.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: Planning
City Manager: Department Head:
SUBJECT:
RESOLUTION NO. 8505
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE ORDERING THE
SUMMARY VACATION OF A PORTION OF BART AVENUE SOUTH OF STACY AVENUE AND AN
ALLEY LOCATED SOUTH OF BART AVENUE FINDING IT TO BE IN CONFORMANCE WITH THE
GENERAL PLAN AND PURSUANT TO THE PUBLIC STREET, HIGHWAYS, AND SERVICE EASEMENTS LAW (DIVISION 9, PART 3, CHAPTER 4 OF CALIFORNIA STREETS AND HIGHWAYS CODE)
RECOMMENDED MOTION:
Staff recommends that the City Council adopt Resolution No. 8505 DISCUSSION:
The City of Hawthorne desires to vacate (1) a 50-foot-wide, 1,000 square foot portion of Bart Avenue located south of the intersection with Stacy Avenue in the City of Hawthorne and northerly of an alley and (2) a 20-foot-wide, 998 square foot alley located south of the intersection with Bart Avenue in the City of Hawthorne, as collectively recorded in Map Book 259, pages 17 through 18, inclusive, of the Official Records of Los Angeles County in 2012. The legal description of the proposed vacation is attached to this Resolution as Exhibit "A" and incorporated herein. A map showing the location of the proposed vacation is attached to this Resolution as Exhibit "B" and incorporated herein.
The City Council of the City of Hawthorne may vacate all or part of a street, highway, or public service easement pursuant to the State of California Streets and Highways Code, Section 8300 et seq. A summary vacation is permitted under the Streets and Highways Code Section 8331 so long as the rightof-ways in question have been impassable for vehicular travel over five consecutive years and no public money has been expended for maintenance of these right-of-ways during this five-year duration. The right-of-ways in question meet both of these criteria as they have never been developed or maintained.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
None
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Resolution No. 8505
Resolution No. 8505 - Exhibits A and B
RESOLUTION NO. 8505
STREET VACATION SD-2024-0001
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE ORDERING THE SUMMARY VACATION OF A
PORTION OF BART AVENUE SOUTH OF STACY AVENUE AND AN
ALLEY LOCATED SOUTH OF BART AVENUE FINDING IT TO BE IN
CONFORMANCE WITH THE GENERAL PLAN AND PURSUANT TO
THE PUBLIC STREET, HIGHWAYS, AND SERVICE EASEMENTS
LAW (DIVISION 9, PART 3, CHAPTER 4 OF CALIFORNIA STREETS
AND HIGHWAYS CODE)
WHEREAS, the City of Hawthorne desires to vacate (1) a 50-foot-wide, 1,000 square foot portion of Bart Avenue located south of the intersection with Stacy Avenue in the City of Hawthorne and northerly of an alley and (2) a 20-foot-wide, 998 square foot alley located south of the intersection with Bart Avenue in the City of Hawthorne, as collectively recorded in Map Book 259, pages 17 through 18, inclusive, of the Official Records of Los Angeles County in 2012. The legal description of the proposed vacation is attached to this Resolution as Exhibit “A” and incorporated herein. A map showing the location of the proposed vacation is attached to this Resolution as Exhibit “B” and incorporated herein; and WHEREAS, the City Council of the City of Hawthorne may vacate all or part of a street, highway, or public service easement pursuant to California Streets and Highways Code, Section 8300 et seq.; and
WHEREAS, the summary vacation requirement for a public street and right-of-way has been met as set forth in the California Streets and Highways Code Section 8331; and WHEREAS, the proposed vacation meets requirements in the California Streets and Highways Code Section 8331 as the right-of-ways have been impassable for vehicular travel over five consecutive years and no public money was expended for maintenance of these right-of-ways during this five-year duration; and
WHEREAS, the proposed vacation is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15305, Class
5. THE CITY COUNCIL OF THE CITY OF HAWTHORNE DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:
SECTION 1. Based on the California Streets and Highways Code, Division 9, Part 3, Chapter 4, the City Council of the City of Hawthorne orders the summary vacation of that portion of Bart Avenue and the adjacent alley located within the site, as identified in Exhibit “B” based on the following:
1. The subject right-of-ways have not been developed as right-of-ways during the City’s history. As such, they have not been in use for more than five consecutive years.
2 2. As these right-of-ways have never been developed, public money has not been expended for more than the five consecutive years required.
SECTION 2. Upon the determination of the City Council, a Notice of Exemption will be filed. The proposed vacation is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines, Section 15305, Class 5. Class 5 Exemptions are for Minor Alterations in Land Use Limitations and exempts from environmental review minor alterations in land use limitations in areas with an average slope of less than 20 percent and which do not result in any changes in land use or density. The location of the right-of-ways has an average slope of less than 20 percent and the vacation would not result in changes in land use or density. The right-of-ways in question have never been developed as a street or alley and the property is currently unoccupied. There are no features that distinguish this project from others in the exempt class and, therefore, there are no unusual circumstances.
SECTION 3. The vacation authorized by this Resolution shall not be effective until a certified copy of this Resolution is recorded in the Office of the Recorder of the County of Los Angeles in California.
SECTION 4. The City Clerk of the City of Hawthorne is hereby authorized and directed to certify to the passage of this Resolution. The City Clerk is further authorized to cause a certified copy of this Resolution, attested by the City Clerk and under the seal of the City, to be recorded in the Office of the County Recorder of Los Angeles County in California.
PASSED, APPROVED, and ADOPTED this 10th day of December, 2024.
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM
ROBERT KIM,
City Attorney
City of Hawthorne, California
AGENDA ITEM NO. 9.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
RESOLUTION NO. 8503
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWTHORNE, CALIFORNIA RECITING THE FACTS OF THE GENERAL MUNICIPAL ELECTION HELD ON TUESDAY, NOVEMBER 5, 2024 & DECLARING THE RESULTS THEREOF & SUCH OTHER MATTERS AS ARE PROVIDED BY LAW.
RECOMMENDED MOTION:
Staff Recommends that the City Council adopt Resolution No. 8503 DISCUSSION:
A General Municipal Election was held and conducted in the City of Hawthorne, California on Tuesday, November 5, 2024, as required by law. The election was consolidated with the local and municipal consolidated elections. The Registrar-Recorder of the County of Los Angeles canvassed the returns of said election and on December 3, 2024 certified the results to this City Council.
The canvassed and certified results are attached as Exhibit "A" to Resolution No. 8503. Alex Vargas was elected to a four-year term as Mayor. Angie Reyes English and Faye Johnson were each elected to fouryear terms as City Council members.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
None
NOTICING PROCEDURE:
72 Hours Posted Notice Pursuant to the Ralph M. Brown Act
ATTACHMENTS
Resolution No. 8503
Exhibit A
- 1 -
RESOLUTION NO. 8503
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HAWTHORNE, CALIFORNIA, RECITING THE FACTS OF THE
GENERAL MUNICIPAL ELECTION HELD IN SAID CITY ON
TUESDAY, NOVEMBER 5, 2024 AND DECLARING THE
RESULTS THEREOF AND SUCH OTHER MATTERS AS ARE
PROVIDED BY LAW.
WHEREAS, a general municipal election (the "Election") was held and conducted in the City of Hawthorne, California on Tuesday, November 5, 2024 as required by law; and WHEREAS, the Election was consolidated with other elections held on the same date; and
WHEREAS, the Registrar-Recorder of the County of Los Angeles canvassed the returns of the Election and certified the results to this City Council, and such canvass is received, attached and made a part hereof as Exhibit "A"; and
WHEREAS, notice of the Election was given in time, form and manner as provided by law, and that in all respects the Election was held and conducted and the votes were cast, received and canvassed and the returns made and declared in time, form and manner as required by the provisions of the Election Code of the State of California; and WHEREAS, the City Council desires to declare the results of the Election pursuant to Elections Code Section 10263.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hawthorne does hereby find, determine and order as follows:
Section 1. That the recitals in this resolution are true and correct and are herein incorporated. That the number of votes given at each precinct to each candidate are provided in Exhibit "A'', attached herein.
Section 2. That the whole number of votes cast in regards to Mayor, and City Council in the City was 26,882.
Section 3. That the names of persons voted for at the election for Mayor and the total votes received by each are as follows:
ALEX VARGAS 11,100
L. DAVID PATTERSON 7,365
- 2 -
LUCIANO A. AGUILAR 4,638
LEITHELLE WILLIAMS 1,020
Section 4. That the names of persons voted for at the election for Member of the City Council and the total votes received by each are as follows:
ANGIE REYES ENGLISH 9,931
FAYE JOHNSON 7,812
MARIE POINDEXTER 6,166
DAYNA S. WILLIAMS-HUNTER 6,144
MOE AWADALLAH 5,584
Section 5. The City Council does determine and declare that:
ALEX VARGAS was elected Mayor for the full term of four years; ANGIE REYES ENGLISH was elected as a Member of City Council for the full term of four years;
FAYE JOHNSON was elected as a Member of City Council for the full term of four years;
Section 6. That the City Clerk shall immediately certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, and ADOPTED this 10th day of December, 2024. ______________________________
ALEX VARGAS, Mayor
City of Hawthorne, California
ATTEST:
______________________________
DAYNA WILLIAMS-HUNTER, City Clerk
City of Hawthorne, California
APPROVED AS TO FORM:
- 3 -
___________________________________
ROBERT M. KIM, City Attorney
City of Hawthorne, California
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 3.1 -Page- 8 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Mayor
FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
LUCIANO A AGUILARL DAVID PATTERSONALEX VARGASLEITHELLE WILLIAMS HAWTHORNE - 2700004A 703 152 162 296 23
VOTE BY MAIL SERIAL 0311 1,649 373 418 698 52
TOTAL 4,107 2,352 525 580 994 75
HAWTHORNE - 2700013A* 245 30 74 83 17
VOTE BY MAIL SERIAL 6553 623 52 194 264 46
TOTAL 1,497 868 82 268 347 63
HAWTHORNE - 2700014A 674 152 119 311 38
VOTE BY MAIL SERIAL 0312 1,527 315 371 679 53
TOTAL 3,984 2,201 467 490 990 91
HAWTHORNE - 2700019A 566 115 133 212 30
VOTE BY MAIL SERIAL 0313 1,191 207 319 532 30
TOTAL 3,079 1,757 322 452 744 60
HAWTHORNE - 2700023C* 5 2 2 0 1
VOTE BY MAIL SERIAL 6556 13 1 1 6 3
TOTAL 29 18 3 3 6 4
HAWTHORNE - 2700024A* 97 16 18 45 3
VOTE BY MAIL SERIAL 6557 196 46 42 88 2
TOTAL 558 293 62 60 133 5
HAWTHORNE - 2700025A 792 204 171 313 26
VOTE BY MAIL SERIAL 0314 1,892 483 490 706 46
TOTAL 4,113 2,684 687 661 1,019 72
HAWTHORNE - 2700025B* 5 3 0 1 0
VOTE BY MAIL SERIAL 6558 18 4 3 8 3
TOTAL 35 23 7 3 9 3
HAWTHORNE - 2700027A* 314 52 85 119 18
VOTE BY MAIL SERIAL 6559 483 78 144 199 14
TOTAL 1,437 797 130 229 318 32
HAWTHORNE - 2700028A* 66 11 13 19 7
VOTE BY MAIL SERIAL 6560 159 34 40 71 6
TOTAL 392 225 45 53 90 13
HAWTHORNE - 2700030A 624 110 141 265 34
VOTE BY MAIL SERIAL 0315 1,139 201 329 449 46
TOTAL 3,237 1,763 311 470 714 80
HAWTHORNE - 2700033H* 1 0 0 1 0
VOTE BY MAIL SERIAL 6564 5 1 3 1 0
TOTAL 11 6 1 3 2 0
HAWTHORNE - 2700033I* 5 1 3 1 0
VOTE BY MAIL SERIAL 6565 19 2 4 12 0
TOTAL 30 24 3 7 13 0
HAWTHORNE - 2700033J* 0 0 0 0 0
VOTE BY MAIL SERIAL 6566 4 0 0 3 1
TOTAL 5 4 0 0 3 1
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 3.2 -Page- 9 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Mayor
FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
LUCIANO A AGUILARL DAVID PATTERSONALEX VARGASLEITHELLE WILLIAMS HAWTHORNE - 2700033M* 0 0 0 0 0
VOTE BY MAIL SERIAL 6568 2 1 0 0 0
TOTAL 2 2 1 0 0 0
HAWTHORNE - 2700033R* 2 1 0 1 0
VOTE BY MAIL SERIAL 6573 1 1 0 0 0
TOTAL 9 3 2 0 1 0
HAWTHORNE - 2700039A 578 76 122 293 6
VOTE BY MAIL SERIAL 0316 2,040 194 581 931 22
TOTAL 3,105 2,618 270 703 1,224 28
HAWTHORNE - 2700047A 441 94 96 171 30
VOTE BY MAIL SERIAL 0317 1,053 207 265 452 37
TOTAL 2,603 1,494 301 361 623 67
HAWTHORNE - 2700050A* 77 7 14 37 2
VOTE BY MAIL SERIAL 6574 301 22 80 133 9
TOTAL 455 378 29 94 170 11
HAWTHORNE - 2700051A* 72 12 18 33 1
VOTE BY MAIL SERIAL 6575 136 18 29 67 6
TOTAL 411 208 30 47 100 7
HAWTHORNE - 2700051B* 11 2 4 1 2
VOTE BY MAIL SERIAL 6576 17 4 3 6 1
TOTAL 47 28 6 7 7 3
HAWTHORNE - 2700051C* 38 5 9 15 4
VOTE BY MAIL SERIAL 6577 68 7 29 22 1
TOTAL 134 106 12 38 37 5
HAWTHORNE - 2700052A 740 154 150 329 28
VOTE BY MAIL SERIAL 0318 1,581 348 414 655 44
TOTAL 4,058 2,321 502 564 984 72
HAWTHORNE - 2700058A* 40 0 24 11 2
VOTE BY MAIL SERIAL 6578 173 5 78 58 11
TOTAL 273 213 5 102 69 13
HAWTHORNE - 2700091A* 34 12 3 16 1
VOTE BY MAIL SERIAL 6579 97 20 27 43 1
TOTAL 182 131 32 30 59 2
HAWTHORNE - 2700092A 293 28 143 73 15
VOTE BY MAIL SERIAL 0319 1,246 74 613 408 39
TOTAL 2,160 1,539 102 756 481 54
HAWTHORNE - 2700095A 502 88 116 225 20
VOTE BY MAIL SERIAL 0320 1,636 217 489 659 73
TOTAL 3,194 2,138 305 605 884 93
HAWTHORNE - 2700101A* 200 34 39 89 15
VOTE BY MAIL SERIAL 6580 450 83 100 196 27
TOTAL 1,042 650 117 139 285 42
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 3.3 -Page- 10 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Mayor
FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
LUCIANO A AGUILARL DAVID PATTERSONALEX VARGASLEITHELLE WILLIAMS HAWTHORNE - 2700106A 781 114 194 310 60
VOTE BY MAIL SERIAL 0321 1,246 164 444 480 64
TOTAL 3,650 2,027 278 638 790 124
HAWTHORNE - 2700120A* 3 1 1 0 0
VOTE BY MAIL SERIAL 6581 6 0 1 4 0
TOTAL 16 9 1 2 4 0
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 3.4 -Page- 11 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Mayor
FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
LUCIANO A AGUILARL DAVID PATTERSONALEX VARGASLEITHELLE WILLIAMS PRECINCT TOTAL 7,910 1,476 1,854 3,270 383
VBM TOTAL 18,972 3,162 5,511 7,830 637
GRAND TOTAL 43,865 26,882 4,638 7,365 11,100 1,020
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 43.1 -Page- 93 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Member of the City Council FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
FAYE JOHNSONMOE AWADALLAHA REYES ENGLISHMARIE POINDEXTERD WILLIAMSHUNTER HAWTHORNE - 2700004A 703 181 161 254 128 136
VOTE BY MAIL SERIAL 0311 1,649 526 365 703 357 389
TOTAL 4,107 2,352 707 526 957 485 525
HAWTHORNE - 2700013A* 245 68 48 68 42 72
VOTE BY MAIL SERIAL 6553 623 211 92 217 161 177
TOTAL 1,497 868 279 140 285 203 249
HAWTHORNE - 2700014A 674 190 140 256 147 154
VOTE BY MAIL SERIAL 0312 1,527 462 279 686 360 315
TOTAL 3,984 2,201 652 419 942 507 469
HAWTHORNE - 2700019A 566 154 116 187 106 136
VOTE BY MAIL SERIAL 0313 1,191 335 227 485 271 261
TOTAL 3,079 1,757 489 343 672 377 397
HAWTHORNE - 2700023C* 5 1 1 1 1 1
VOTE BY MAIL SERIAL 6556 13 2 1 8 5 3
TOTAL 29 18 3 2 9 6 4
HAWTHORNE - 2700024A* 97 23 18 42 12 14
VOTE BY MAIL SERIAL 6557 196 61 26 97 39 33
TOTAL 558 293 84 44 139 51 47
HAWTHORNE - 2700025A 792 239 217 251 175 121
VOTE BY MAIL SERIAL 0314 1,892 514 560 717 438 374
TOTAL 4,113 2,684 753 777 968 613 495
HAWTHORNE - 2700025B* 5 1 1 2 2 1
VOTE BY MAIL SERIAL 6558 18 8 6 11 7 1
TOTAL 35 23 9 7 13 9 2
HAWTHORNE - 2700027A* 314 87 74 94 58 59
VOTE BY MAIL SERIAL 6559 483 150 102 164 99 110
TOTAL 1,437 797 237 176 258 157 169
HAWTHORNE - 2700028A* 66 17 10 13 14 16
VOTE BY MAIL SERIAL 6560 159 34 41 61 46 44
TOTAL 392 225 51 51 74 60 60
HAWTHORNE - 2700030A 624 192 96 224 98 152
VOTE BY MAIL SERIAL 0315 1,139 346 221 431 240 277
TOTAL 3,237 1,763 538 317 655 338 429
HAWTHORNE - 2700033H* 1 0 0 1 0 1
VOTE BY MAIL SERIAL 6564 5 1 1 1 2 1
TOTAL 11 6 1 1 2 2 2
HAWTHORNE - 2700033I* 5 0 1 4 1 3
VOTE BY MAIL SERIAL 6565 19 5 3 12 5 1
TOTAL 30 24 5 4 16 6 4
HAWTHORNE - 2700033J* 0 0 0 0 0 0
VOTE BY MAIL SERIAL 6566 4 2 3 1 0 1
TOTAL 5 4 2 3 1 0 1
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 43.2 -Page- 94 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Member of the City Council FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
FAYE JOHNSONMOE AWADALLAHA REYES ENGLISHMARIE POINDEXTERD WILLIAMSHUNTER HAWTHORNE - 2700033M* 0 0 0 0 0 0
VOTE BY MAIL SERIAL 6568 2 0 1 0 0 0
TOTAL 2 2 0 1 0 0 0
HAWTHORNE - 2700033R* 2 0 0 2 0 0
VOTE BY MAIL SERIAL 6573 1 1 0 1 0 0
TOTAL 9 3 1 0 3 0 0
HAWTHORNE - 2700039A 578 161 149 142 193 88
VOTE BY MAIL SERIAL 0316 2,040 640 467 696 656 355
TOTAL 3,105 2,618 801 616 838 849 443
HAWTHORNE - 2700047A 441 124 85 160 83 91
VOTE BY MAIL SERIAL 0317 1,053 287 253 436 225 266
TOTAL 2,603 1,494 411 338 596 308 357
HAWTHORNE - 2700050A* 77 11 15 27 13 13
VOTE BY MAIL SERIAL 6574 301 68 51 116 84 64
TOTAL 455 378 79 66 143 97 77
HAWTHORNE - 2700051A* 72 23 21 21 12 16
VOTE BY MAIL SERIAL 6575 136 39 29 51 25 36
TOTAL 411 208 62 50 72 37 52
HAWTHORNE - 2700051B* 11 5 1 2 2 4
VOTE BY MAIL SERIAL 6576 17 5 1 4 4 4
TOTAL 47 28 10 2 6 6 8
HAWTHORNE - 2700051C* 38 15 8 9 13 7
VOTE BY MAIL SERIAL 6577 68 18 10 16 25 18
TOTAL 134 106 33 18 25 38 25
HAWTHORNE - 2700052A 740 212 132 256 139 146
VOTE BY MAIL SERIAL 0318 1,581 462 345 656 356 368
TOTAL 4,058 2,321 674 477 912 495 514
HAWTHORNE - 2700058A* 40 9 3 15 12 17
VOTE BY MAIL SERIAL 6578 173 32 24 73 40 59
TOTAL 273 213 41 27 88 52 76
HAWTHORNE - 2700091A* 34 10 7 15 6 4
VOTE BY MAIL SERIAL 6579 97 35 25 28 23 24
TOTAL 182 131 45 32 43 29 28
HAWTHORNE - 2700092A 293 59 45 102 62 84
VOTE BY MAIL SERIAL 0319 1,246 307 210 454 337 429
TOTAL 2,160 1,539 366 255 556 399 513
HAWTHORNE - 2700095A 502 163 97 161 114 99
VOTE BY MAIL SERIAL 0320 1,636 516 314 546 388 374
TOTAL 3,194 2,138 679 411 707 502 473
HAWTHORNE - 2700101A* 200 68 46 67 39 30
VOTE BY MAIL SERIAL 6580 450 139 128 153 94 90
TOTAL 1,042 650 207 174 220 133 120
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 43.3 -Page- 95 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Member of the City Council FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
FAYE JOHNSONMOE AWADALLAHA REYES ENGLISHMARIE POINDEXTERD WILLIAMSHUNTER HAWTHORNE - 2700106A 781 206 108 254 112 230
VOTE BY MAIL SERIAL 0321 1,246 386 198 474 293 373
TOTAL 3,650 2,027 592 306 728 405 603
HAWTHORNE - 2700120A* 3 0 1 0 1 1
VOTE BY MAIL SERIAL 6581 6 1 0 3 1 1
TOTAL 16 9 1 1 3 2 2
COUNTY OF LOS ANGELES 11/05/24 GENERAL ELECTION 43.4 -Page- 96 HAWTHORNE CITY GENERAL MUNICIPAL ELECTION Member of the City Council FINAL OFFICIAL V2
STATEMENT OF VOTES CAST
BY PRECINCT
Location Registration
Ballots
Cast
FAYE JOHNSONMOE AWADALLAHA REYES ENGLISHMARIE POINDEXTERD WILLIAMSHUNTER PRECINCT TOTAL 7,910 2,219 1,601 2,630 1,585 1,696
VBM TOTAL 18,972 5,593 3,983 7,301 4,581 4,448
GRAND TOTAL 43,865 26,882 7,812 5,584 9,931 6,166 6,144 AGENDA ITEM NO.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: City Attorney
SUBJECT:
ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS AND
CERTIFICATES OF ELECTION FOR NEWLY ELECTED OFFICIALS
Administration of Oath of Office to newly Elected Officials and Presentation of Certificates of Election for New Elected Officials.
John Vargas will administer the Oath of Office to the reelected Mayor Alex Vargas.
City Manager Vontray Norris will administer the Oath of Office to the reelected Council Member Angie Reyes English.
Gabby Johnson will administer the Oath of Office to the newly elected Council Member Faye Johnson.
AGENDA ITEM NO. 10.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 12/10/2024
Originating Department: Planning
City Manager: Department Head:
SUBJECT:
CITY COUNCIL REVIEW OFTHE PLANNING COMMISSION'S APPROVAL OF CONDITIONAL USE PERMIT CU-2024-0007 FOR A DRIVE-THRU AT A NEW MCDONALD'S RESTAURANT AND DESIGN REVIEW APPLICATION DR-2024-0011 FOR
THE DESIGN OF A NEW MCDONALD'S RESTAURANT, WHICH INCLUDESTHEEXTERIOR FACADE, PARKING, LANDSCAPING AND OFF-SITEIMPROVEMENTS.
RECOMMENDED MOTION:
Staff recommends that the City Council do one of the following: 1) directStaff to prepare aresolution, direct the City Clerk to assign aresolution number,and authorize theMayor to sign said resolution upholdingthe Planning Commission approvals of Conditional Use Permit CU-2024-0007 and Design Review DR-2024-0011 without modifications; 2) directStaff to prepare aresolution upholdingthe Planning Commission approvals with specified modifications to be brought back atafuturemeetingfor adoption; 3) directStaff to prepare aresolution denyingthe applications (overturn the Planning Commission), provide findingin support of that decision,and directStaff to bring aresolution back to afuturemeetingfor adoption; or 4) remand the applications back to the Planning Commission with instructions.
DISCUSSION:
In accordance with the HawthorneMunicipal Code (HMC) Chapters 17.26 and 17.28,a drive-thru restaurant requires the granting ofa Conditional Use Permit (CUP) by the Planning Commission wherein findings aremade regardingthe project.Further, HMC Chapter 17.99 requires a Design Review ofa new commercial building.The applicant, Scott Wilkeson, representing McDonald's USA, LLC, submitted applications for both of these entitlements.
On November 6, 2024, the Planning Commission of the City of Hawthorne held a public hearingto review the McDonald's CUP and design review applications for the property at 13324 S. Inglewood Avenue (APN 4042-011-026 and 4042-011-024).
At the hearing on November 6, Staff made a presentation supportingarecommendation ofapproval for both applications.The applicant was presentand answered questions from the Commission,and severalmembers of the community spoke duringthe hearing expressing opposition to the proposed development. After deliberation, the Planning Commission moved to continue the hearing until the Planning Commission meeting of November 20, 2024.
Themotion passed three to zero, with two Commissioners absent.
On November 20, 2024 the Planning Commission resumed the public hearingto review theMcDonald's applications.
At this hearing, Staff made a presentation recommendingapproval of both entitlements.The applicant was present and answered questions from the Commission. Additionally,arepresentative of the property owner was presentand made astatementand answered questions from the Commission.Severalmembers of the community spoke during the hearing with themajority expressing opposition to the proposed development. After deliberation, the Planning Commission made a motion to approve the CUP, which applies only to the inclusion ofa drive-thru at the new restaurant, with achange to the presented plans providingthat the entrance on 133rd Street be changed into an exit only.The exit on 133rd Street further included language to provide signs indicatingaleft-turn only and a physical cement barrier to ensure the left-turn only is heeded.Themotion to approve the CUP for the drive-thru function passed three to one, with one commissioner absent. A motion was also made to approve the design review with similar changes to the entrances and exits of the site as the CUP.Themotion to approve the design review passed four to zero, with one Commissioner absent.
In approvingthe CUP, the Planning Commission made five distinct findings,as follows:
1. The proposed use is properly one for which a CUP is authorized by this code,as follows:
The project site is located in the C-3 zone. HMC Section 17.28.020 permits uses in the C-3 zone that are permitted in the C-2 zone and subject to the same regulations as in the C-2 zone. As such,a conditional use permit is a proper use.
2. The proposed use will not adversely affect the adjoining land uses, or the growth and development of the areain which it is proposed to be located,as follows:
The project location in the General Commercial zone is intended for commercialactivity and development, includingrestaurants.Through careful design and subsequent design review, the drivethru will be oriented in a way to minimize interference with the adjoiningcommercialand residential land uses.
3. That the size and shape of the site proposed for the use is adequate to allow the full development of the proposed use, in a manner not detrimental to either the particular area or health and safety.
The proposed structure is 3,781 square feet, which covers 10% of the 37,500 square foot lot.The site can easily accommodate the new building, required parking,and the drive-thru with adequate vehicle stacking. Additionally, the drive-thru entrance is proposed to be 24 feet wide,accommodating two lanes and two orderingstations.This style of drive-thru design provides additional queuingspace and quicker movement of vehicles through the line.
4. That the traffic generated by the proposed use will not impose an undue burden upon the streets and highways designed and improved to carry the traffic in the area.
The purpose ofa drive-thru is to collectcars in an orderly queue to receive service.The proposed queue demonstrates ample space to accommodate vehicles and minimize overflow into the establishment's parkinglotand adjacent streets.The drive-thru will be accessible viacurb cuts on two streets, Inglewood Avenue and 134th Street.The drive-thru will have signs and directional arrows guidingtraffic.
The Applicantand the City will take an additional precaution to reduce the burden of trafficat the intersection of Inglewood Avenue and 133rd Street. A curb cut on the property along 133rd Street will serve as an exit only, directingvehicles toward Inglewood Avenue.This willmitigate the potential for vehicle stacking on or travelling eastbound on 133rd Street.
5. That the granGng of the condiGonal use permit under the condiGons imposed will not be detrimental to the health and safety of the citizens of the City of Hawthorne.
Provisions of the HMC permit drive-thru restaurants with the approval ofa CUP.The findings above demonstrate the project's conformity to the surroundingland uses and regulations of the Zoning Code. Additionally, the conditions ofapproval enumerated in Planning Commission resolution, subject the project to review by agencies such as Fire, Police,and others regulating public safety.
In approvingthe Design Review, the Planning Commission made four distinct findings,as follows:
1. The locaGon, size, design, and characterisGcs of the project will be compaGble with and will not be detrimental to the public health, safety, or welfare of persons residing in or working in oradjacent to the proposed project.
This project is subject to review by agencies regulating the public health, safety, and welfare of the residents in the City of Hawthorne. These agencies include the Public Works Department, the County of Los Angeles Fire Department, and the Hawthorne Police Department. Elements under review include the provision of Americans with Disabilities Act (ADA) accessibility, traffic control devices, and safe paths-of-travel. The project site is properly located in the General Commercial zone which is intended to provide a designated area for land uses that will involve a greater degree of noise and outdooractivity which are limited in more restrictive zones. Therefore, the proposed commercial use is compatible with the project site, and will not be detrimental to adjacent uses.
2. The proposed design is suitable for its purpose, is harmonious with and relates properly to, the surrounding neighborhood, contiguous parcels, and the site itself.
The design is characteristic of a sleek and modern fast food establishment. The project site has been thoroughly planned to enable ideal operations such as safe circulation of pedestrians and vehicles, ample space to accommodate a queue of vehicles, and a second drive-thru ordering station. These design choices are intended to mitigate periods of high-volume and reduce congestion in the parking lot. The perimeter of the site is connected via public right of ways for pedestrian and vehicle traffic. The internal pedestrian circulation will connect to the sidewalks of 133rd Street, 134th Street, and Inglewood Avenue. The surrounding neighborhood has also been considered in the design and will benefit from provisions to reduce noise and light disturbances. Security lighting shall be pointed down and prohibits light from spilling onto adjacent parcels. The noise generated at the ordering stations is subject to the Exterior Noise Standards of the HMC to eliminate cause for nuisance and to be in harmony with contiguous parcels.
3. The overall design will be of quality that will preserve the integrity of, and upgrade, the existing neighborhood.
The current site conditions are that of overgrown vegetation, trash, and graffiti. The Code Enforcement Department has issued eight citations since 2014. The site design will upgrade the existing neighborhood through development of the abandoned and blighted parcel. Improvements are set to include new construction of a McDonald's restaurant with a drive-thru, new landscaping, new parking lot and paving, new driveways, and a new crosswalk. The crosswalk will facilitate a safe and accessible path between the East and West sides of Inglewood Ave.
4. The design of the proposed project is in accordance with the general plan and all applicable provisions of the zoning ordinance.
This project has been reviewed for compliance with the General Plan Land Use Policy Designations and Standards. The project conforms to the General Plan's land use designation for the General Commercial zone. Although City Staff does anticipate an increase in traffic as the restaurant will attract patrons, mitigation measures will be implemented to reduce congestion around the site. For example, the vehicle access point on 133rd Street will serve as an exit only to direct vehicles toward Inglewood Ave. This will mitigate the potential for vehicle stacking on 133rd Street.
This project is also in compliance with the goals and policies of the City's Economic Development Element of the General Plan as follows:.
GOAL 1:The City will promote,assistand contribute to asound local economy which attracts investment, increases the tax base, creates employment opportunities for Hawthorne residents and generates public revenues.
POLICY 1.1:The promotion of businesses thatgenerate positive economic benefits to the community, includinggeneratingtaxrevenue, job creation and enhancingthe quality of life for residents and visitors shall be encouraged and assisted.
In accordance with HMC Section 17.40.110,an order of the Planning Commission becomes finaland effective 10 days after the date of notification to the applicant unless an appeal to the council is filed or the decision of the Planning Commission is called up for review by the City Council. On Monday, November 25, 2024, Councilmember Angie Reyes English called for review of the decision of the Planning Commission regarding CUP Application CU-2024- 0007 and Design Review Application DR-2024-0011.This call for review came before the effective date. As required under HMC Sections 17.06.070 and 17.06.080,after acall for review is issued,a public hearing of the City Council was scheduled to formally consider the decision of the Planning Commission within 45 days.
HMC Sections 17.06.070(E)and 17.06.080 provide that the City Council, in reviewinga Planning Commission decision, may consider any issues associated with the decision. As established in HMC Section 17.06.070(F), the City Councilmay grant, deny, or modify, in whole or in part, the decisions beingcalled for review, which in this instance are the resolutions approving Conditional Use Permit Application CU-2024-0007 and Design Review Application DR2024-0011. HMC Section 17.40.170 requires that, when a decision is modified or reversed, the City Councilmust state the specific reasons for modification or reversal.Further, this section establishes that decisions on review shall be rendered by adoption ofaresolution.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
None
NOTICING PROCEDURE:
Public Notice was provided as required under HMC Sections 17.06.070(B)and 17.06.080. Notice was given to the same recipients and in the samemanner as for the original public hearing.The required notice for the original hearing is outlined in HMC Section 17.06.050(D). As directed by this section, property owners within 300 feet of the subject property, 13324 S. Inglewood Avenue, weremailed notice at least 10 days before the public hearing of the call for review, which takes place December 10, 2024.Further, notice was published in the Hawthorne Press Tribune on November 28, 2024,and again on December 5, 2024.The initial publication on November 28 met the standard of being published not less than 10 days before the public hearing.
ATTACHMENTS
CC NOPH
PC SR and Attachments 1-6
PC SR Attachment 7
PC Attachment 8
PC Reso 2024-19
PC Reso 2024-20
Revised Traffic Study
Public Comments
HAWTHORNE PLANNING
COMMISSION STAFF REPORT
AGENDA ITEM PC-2024-19
DATE: November 20, 2024
SUBJECT: Part 1 - Public Hearing - Conditional Use Permit CU-2024- 0007
Part 2 - Public Hearing - Design Review DR-2024-0011
FROM: Gregg McClain, Planning Director
BY: Anais Bermudez, Assistant Planner
PROJECT INFORMATION
SUMMARY: Conditional Use Permit Application No. CU-2024-0007 is a request to permit a drive-thru at a new McDonald’s
restaurant.
Design Review Application No. DR-2024-0011 is a request for design review of the new establishment. The scope of work includes the construction of a new McDonald’s
restaurant with drive-thru, parking, landscaping, and off-site improvements.
LOCATION: 13324 S. Inglewood Ave. APN Nos. 4042-011-026 and 4042-011-024
APPLICANT: Scott Wilkeson, McDonald’s USA, LLC
REPRESENTATIVE: Robert Preece, Design UA, Inc.
PROPERTY OWNER: 11383 Playa Street LLC C/O Perry G. De Luna
PROJECT DESCRIPTION
The applications reviewed herein include a conditional use permit and design review for the property located at 13324 S. Inglewood Ave. This site was selected for a new McDonald’s restaurant with associated improvements. CU-2024-0007 is a request to permit a dual order-point drive-thru to operate in conjunction with the restaurant. The Hawthorne Municipal Code (HMC) includes drive-thru restaurants as a permitted land use in the commercial zones, subject to a conditional use permit. 2 DR-2024-0011 is a request for review of the exterior project design. Chapter 17.99 Design Review of the HMC requires the review of architectural features, site design, and internal pedestrian and vehicular circulation. The design review will also examine the proposed dual-order drive-thru lane, parking lot and paving, landscaping, and offsite improvements.
As shown on the vicinity map below, the subject site is located on the east side of Inglewood Ave., between 133rd and 134th Streets. The proposed use of the project site is commercial and is appropriately located amongst other urban uses. The property fronts Inglewood Ave. and is adjacent to commercial properties to the north, south, and west. Immediately east of the property are multi-family residential developments.
Further east are single-family properties. The properties west of Inglewood Ave. are unincorporated and fall within the jurisdiction of Los Angeles County.
3 Analysis of this project shows the property has great development potential due to the site location in the City’s Housing Overlay zone. The parcel size of 37,550 sq. ft. could accommodate 30 residential units without a public hearing, and this number could increase if units were designated for affordable housing. However, Staff supports commercial development of the site over multifamily housing. The applicant was encouraged by Staff to conduct outreach in the community. This proposal was generally preferred over the provision of additional housing. However, opposition feedback was received pertaining to parking and traffic issues within the neighborhood.
GENERAL PLAN, ZONING, AND OTHER POLICY PLANS
The General Plan land use designation of the site is General Commercial which is in conformity with the zoning designation. The Land Use Element of the General Plan classifies General Commercial activity as the most intense category of commercial uses. The subject site is located along a General Commercial corridor on Inglewood Ave.
As shown on the vicinity map above, the subject site is located in the (C-3) General Commercial zone. Per the HMC, the General Commercial zone is intended for use by enterprises which involve a greater amount of noise and outdoor activity than more restrictive zones. The project is a commercial development and is therefore appropriately located in the General Commercial zone.
The General Plan Economic Development Strategic Plan (EDSP) is also applicable to these applications as economic growth and success are a City priority. Policy 2.1 of the EDSP lists business retention, growth, and attraction of new businesses as goals. The project site is a large, vacant lot with opportunity to be used for economic benefit. 4 Therefore, the project is found to be in compliance with the EDSP as the proposed McDonald’s restaurant has potential to be a thriving business in the City. If approved, the proposal will generate tax revenue and job opportunities for the community.
Part 1 – Public Hearing – Conditional Use Permit CU-2024-0007 I. OVERVIEW AND ANALYSIS
A. Introduction
Conditional Use Permit Application CU-2024-0007 is a request to approve a new drivethru in conjunction with a proposed fast food restaurant (McDonald’s). The proposal includes a dual-order drive-thru, parking lot and paving, landscaping, trash enclosure, and off-site improvements as shown below.
The Hawthorne Municipal Code (HMC) contains various minimum requirements applicable to all properties within the General Commercial (C-3) zone as it relates to height, parking, landscaping, and proposed drive-thru restaurants.
HMC Section 17.28.020 Permitted Uses, specifies that restaurants with drive-thrus are subject to approval of a Conditional Use Permit (CUP). The CUP requirement allows the City to address the unique and specific circumstances of a drive-thru within the context of its proposed location.
5 B. Required Findings:
Pursuant to HMC Chapter 17.40 – Prior to granting an approval of an application for conditional use permit, the Planning Commission must make five specific findings, as follows:
1. The proposed use is properly one for which a CUP is authorized by this code, as follows:
As discussed above, the project site is located in the C-3 zone. HMC Section
17.28.020 permits uses in the C-3 zone that are permitted in the C-2 zone and subject to the same regulations as in the C-2 zone. As such, a conditional use permit is a proper use.
2. The proposed use will not adversely affect the adjoining land uses, or the growth and development of the area in which it is proposed to be located, as follows:
The project location in the General Commercial zone is intended for commercial activity and development, including restaurants. Through careful design and subsequent design review, the drive-thru will be oriented in a way to minimize interference with the adjoining commercial and residential land uses.
3. That the size and shape of the site proposed for the use is adequate to allow the full development of the proposed use, in a manner not detrimental to either the particular area or health and safety.
The proposed structure is 3,781 sq. ft. which covers 10% of the existing 37,500 square foot lot. The site can easily accommodate the new building and proposed parking. The portion of the site dedicated to the drive-thru is adequate to accommodate a queue of vehicles. Additionally, the drive-thru entrance is proposed to be 24 ft. wide, accommodating two lanes and two ordering stations.
This style of drive-thru design provides additional queuing space.
4. That the traffic generated by the proposed use will not impose an undue burden upon the streets and highways designed and improved to carry the traffic in the area.
The purpose of a drive-thru is to collect cars in an orderly queue to receive service. The proposed queue demonstrates ample space to accommodate vehicles and minimize overflow into the establishment’s parking lot and adjacent streets. The drive-thru will be accessible via curb cuts on two streets, Inglewood Ave. and 134th Street. The drive-thru will have signage and directional arrows guiding traffic.
The Applicant and the City will take an additional precaution to reduce the burden of traffic at the intersection of Inglewood Avenue and 133rd Street. A curb cut on the property along 133rd Street will serve as an exit only, directing vehicles toward Inglewood Avenue. This will mitigate the potential for vehicle pile-up on 133rd Street.
6 5. That the granting of the conditional use permit under the conditions imposed will not be detrimental to the health and safety of the citizens of the City of Hawthorne.
Provisions of the HMC permit drive-thru restaurants with the approval of a CUP.
The findings above demonstrate the project’s conformity to the surrounding land uses and regulations of the Zoning Code. Additionally, the conditions of approval enumerated in Exhibit A, subject the project to review by agencies such as Fire, Police, and others regulating public safety.
B. Environmental Analysis
The proposed CUP is a project subject to the California Environmental Quality Act (CEQA) and qualifies for an exemption from CEQA pursuant to Section 15332, 15303, Class 3 for New Construction. This project qualifies for the Class 3 exemption as the total floor area of 3,781 sq. ft. is less than the 10,000 sq. ft. threshold designated by CEQA. The new construction is a commercial development properly located in the General Commercial zone. The project does not involve the use of hazardous substances in its operation and is not located at an environmentally sensitive site. This project is also exempt from the California Environmental Quality Act pursuant to CEQA State Guidelines Section 15332, Class 32. The development is located within city limits on a lot of approximately 37,500 sq. ft. The project does not conflict with the General Plan and zoning designation for the site. Nor does the project site serve as a habitat for rare species as the site was previously disturbed and filled with non-native plants and hardscape, and is surrounded by urban uses.
In addition, the project was screened for effects related to traffic, and is presumed to have a less than significant effect per a VMT analysis. Further, the site is located in an area already served by utility service providers and public services. Finally, there are no unusual circumstances or issues that would constitute an exception to the categorical exemptions under CEQA Guidelines Section 15300.2.
C. Public Hearing Notice
Public Notice (Attachment 3) was given in accordance with Chapter 17.06 of the HMC.
The Planning Department published a public hearing notice in the Hawthorne Press Tribune on October 24, 2024, and mailed notification to property owners within a 300- foot radius of the site.
II. CONCLUSION AND RECOMMENDATION
Based on the analysis of the issues and conditions of approval, the proposal complies with the HMC. Accordingly, Staff recommends that the Planning Commission adopt PC Resolution 2024-19 (Attachment 5) approving Conditional Use Permit CU-2024-0007.
Part 2 – Public Hearing – Design Review DR-2024-0011
7 I. OVERVIEW AND ANALYSIS
A. Design Review and Zoning Ordinance Compliance:
The HMC contains various minimum requirements applicable to all properties within the General Commercial (C-3) zone as it relates to height, parking, and landscaping.
Additionally, the subject site is adjacent to residentially zoned properties and requires the applicability of Chapter 17.99.
1. Architectural Style – Materials and Colors:
The applicant is proposing the new construction of a fast food restaurant (McDonald’s) with a modern facade. HMC Section 17.99.110 – Design Guidelines – Architecture, specifies architectural styles and materials proposed shall be consistent throughout the project site.
The new building is designed with a range of materials that evoke a modern style. The materials utilized include stucco, wood, clear glass, and metal. The applicant is proposing to utilize materials of this type to produce a sleek and modern exterior facade. The proposed facade materials include the following:
Proposed Colors
Proposed colors include:
Primary: Alabaster (Paint SW 7008 by Sherwin Williams) Accent: Cedar (Fiber cement siding)
Trim: Black metal door and window trim (Iron Ore by Sherwin Williams) Clear window glass (Solarban)
8 The colors of the new building complement the design by not overusing one color and still provide contrast with the accent colors. Additionally, the materials provide a change in texture that adds architectural detail to the building, as shown in the building renderings below.
These color and finish combinations serve as the required base, accent, and trim colors and meet the minimum requirements of the design review regulations and Section
17.30.010 – Exterior colors for commercial buildings.
X
X
Height:
HMC Section 17.28.040 specifies no maximum height is imposed. The proposed building will not exceed a height of 22 feet.
9 Parking and Circulation:
HMC Section 17.99.100 (G) specifies parking areas shall be well landscaped and screened to create a safe and attractive parking environment. Much of the parking area will not be visible from Inglewood Ave. due to its screened location east of the structure.
The remaining parking will be visible from Inglewood Ave. but screened by shrubbery along the western and southern perimeters.
Additional parking requirements for commercial uses are outlined in HMC Chapter
17.58. Restaurant uses must provide one parking stall for each 100 sq. ft. of gross floor area. Accordingly, the project’s proposed floor area of 3,781 sq. ft. requires 38 parking stalls. The Code requires one of the stalls to be a designated handicap van accessible space and another a standard accessible parking space. The proposed design meets these criteria. In addition, the applicant has proposed a generous stall size of 10 feet wide by 18 feet long. This exceeds the minimum stall width of nine feet required by the Code.
The design of on-site vehicular circulation has been optimized to minimize traffic conflict. The south parking lot has entry and egress from 134th St. and Inglewood Ave.
Parking in this area is served by a one way drive aisle which moves toward the drivethru entrance. This will enable smooth traffic flow in a single direction. In addition, a one-way exit is located at the north property line to reduce traffic on the lot and at the intersection of 133rd St. and Inglewood Ave.
The site design is also in compliance with Code requirements for pedestrian circulation.
The sidewalk around the perimeter of the lot is connected to paths of travel to the parking lot and restaurant. The handicap accessible parking stalls abut paths of travel with striping and tactile warning surfaces. These measures ensure pedestrian paths are well connected and provide for safe circulation.
The proposed drive-thru is equipped with a dual order point system. This design accommodates two vehicles at the ordering station which allows patrons to progress through the queue quicker than a traditional single order station drive-thru. Vehicles will then merge into a single queue to receive their orders. A pass-by lane has also been provided to facilitate a secondary exit from the drive-thru.
The applicant provided a Traffic Impact Assessment to assist in determining the project’s impact on local traffic. The study showed that 52.5 percent of total trips to the restaurant are projected to be the result of pass-by traffic. These trips occur when a driver makes a stop on the way to their primary destination. The traffic assessment also included an analysis of vehicle miles traveled (VMT). Senate Bill 743 (SB 743) requires project reviews under CEQA to evaluate the transportation impacts of new developments in terms of greenhouse gas emissions using VMT. The Governor’s Office of Planning and Research provides screening criteria to identify when a project may have a less than significant transportation impact concerning VMT. This project was found to meet two screening criteria as follows. The proposed restaurant size of 3,781 sq. ft. is less than 50,000 sq. ft. which is the designated gross floor area that would constitute a significant impact on transportation and subsequent greenhouse gas emissions. Additionally, the project was found to be located in a low VMT area where vehicle miles traveled are 15 percent below the county threshold. 10 Due to these findings, the project would screen out of further VMT analysis and is presumed to have a less than significant transportation impact under CEQA pursuant to SB 743.
Landscaping:
The applicant provided Staff with landscaping plans as required per HMC Section
17.99.040 (D) – Applicability and Section 17.99.110 (A) Design guidelines – Public Realm Engagement. The landscaping plans indicate the type, size, and location of all proposed plantings (Attachment 2).
The applicant is proposing to install a total of 661 sq. ft. of landscaping on the project site. This is 8% of the parking lot area, exceeding the requirement that 4% of all paved surfaces be landscaping (HMC 17.58.040 (C)). The applicant will incorporate a variety of plantings, all of which will be drought tolerant. A full list of plants and locations can be found in the landscaping plans (Attachment 2). Some of the plants include:
Trees
Desert Museum Palo Verde
Western Redbud
Dynamite Crape Myrtle
African Sumac
Shrubs
Boutin Blue Foxtail Agave
Hallmark Bulbine
Whirling Butterflies Gaura
Brakelights Red Yucca
Little Spire Russian Sage
Desert Globemallow
Grass
Foothill Sedge
Deer Grass
Vines
Creeping Fig
The proposed landscaping contains plantings in a variety of heights, textures, and colors to enhance and beautify the parcel as well as new decorative boulders. A new irrigation system will be installed to maintain the landscaping in good condition. The proposed landscaping will not interfere with pedestrian circulation, on-site or off-site, nor impede the circulation and visibility of vehicles.
11 Additional Improvements:
The Public Works Department has included conditions of approval to ensure the public right-of-way surrounding the project site is safe and accessible. Improvements include repair of cracked or deteriorated sidewalk, curb, and gutter. The applicant has agreed to assist with addition of a new crosswalk at the midpoint of the site connecting to 134th St. opposite of Inglewood Ave.
Noise:
The HMC contains standards to regulate noise at commercial establishments such as this one. The noise generated at the ordering stations shall abide by the following regulation included as a condition of approval. Noise level shall not exceed 70 dBA between 7:00 am and 10:00 pm and 65 dBA between 10:00 pm and 7:00 am as measured at the site property lines. The site design also reflects consideration for neighboring properties as the ordering station has been placed over 100 ft. away from the adjacent residential structure.
Signs:
Per HMC Section 17.35.110 Signs – Commercial and Industrial, the property is permitted to include signage on the property and any proposed signage shall be evaluated by Staff to ensure the signage is in harmony with the style of the building facade and does not exceed the allocated signage permitted on the property.
B. Required Design Review Board Findings:
Pursuant to HMC Chapter 17.99 – Prior to granting an approval of an application for design review, the Planning Commission, serving as the Design Review Board, must make four specific findings, as follows:
1. The location, size, design, and characteristics of the project will be compatible with and will not be detrimental to the public health, safety, or welfare of persons residing in or working in or adjacent to the proposed project.
This project is subject to review by agencies regulating the public health, safety, and welfare of the residents in the City of Hawthorne. These agencies include the Building Safety Department, Public Works Department, the County of Los Angeles Fire Department, and the Hawthorne Police Department. Elements under review include the provision of Americans with Disabilities Act (ADA) accessibility, traffic control devices, and safe paths-of-travel. The project site is properly located in the General Commercial zone which is intended to provide a designated area for land uses that will involve a greater degree of noise and outdoor activity, which are limited in more restrictive zones. Therefore, the proposed commercial use is compatible with the project site, and will not be detrimental to adjacent uses.
12 2. The proposed design is suitable for its purpose, is harmonious with and relates properly to, the surrounding neighborhood, contiguous parcels, and the site itself.
The proposed design is characteristic of a sleek and modern fast food establishment. The project site has been thoroughly planned to enable ideal operations such as safe circulation of pedestrians and vehicles, ample space to accommodate a queue of vehicles, and a second drive-thru ordering station.
These design choices are intended to mitigate periods of high-volume and reduce congestion in the parking lot. The perimeter of the site is connected via public right of ways for pedestrian and vehicle traffic. The internal pedestrian circulation will connect to the sidewalks of 133rd St., 134th St., and Inglewood Ave. The surrounding neighborhood has also been considered in the design and will benefit from provisions to reduce noise and light disturbances. Security lighting shall be pointed down so as to limit light spilling onto adjacent parcels.
The noise generated at the ordering stations is subject to the Exterior Noise Standards of the HMC to eliminate cause for nuisance and to be in harmony with contiguous parcels.
3. The overall design will be of a quality that will preserve the integrity of, and upgrade, the existing neighborhood.
The current site conditions are that of overgrown vegetation, trash, and graffiti.
The Code Enforcement Department has issued eight citations since 2014. The proposed design will upgrade the existing neighborhood through development of the abandoned and blighted parcel. Improvements are set to include new construction of a McDonald’s restaurant with a drive-thru, new landscaping, new parking lot and paving, new driveways, and a new crosswalk. The crosswalk will facilitate a safe and accessible path between the East and West sides of Inglewood Ave.
4. The design of the proposed project is in accordance with the General Plan and all applicable provisions of the zoning ordinance.
The Zoning Code permits fast food restaurants in the General Commercial zone subject to the issuance of a Conditional Use Permit, which has been submitted in conjunction with this Design Review application.
This project was reviewed for compliance with the General Plan Land Use Policy designations and standards. The project conforms to the General Plan’s land use designation for the site. Although City Staff anticipates an increase in traffic as the restaurant will attract patrons, mitigation measures will be implemented to reduce congestion around the site. For example, the vehicle access point on 133rd St. will serve as an exit only to direct vehicles toward Inglewood Ave.
This project was also found to be in compliance with the City’s Economic Development Strategic Plan (EDSP). Policy 2.1 of the EDSP lists business retention, growth, and attraction of new business as goals of the City. Therefore, the prospect of having a thriving new business occupy what is currently a vacant and blighted site, is an economic success for the City. 13 PUBLIC HEARING NOTICE
Notice of the public hearing for this item was provided in accordance with Chapter 17.06 of the HMC. The Planning Department published a public hearing notice in the local paper on October 24, 2024, and mailed notification to property owners within a 300-foot radius of the site.
ENVIRONMENTAL ANALYSIS
The proposed amendments to the HMC constitute a project within the scope of the California Environmental Quality Act (CEQA) and the City’s CEQA Guidelines.
Conditional Use Permit CU-2024-0007 and Design Review DR-2024-0011 are categorically exempt from the California Environmental Quality Act (CEQA), per CEQA Guidelines Section 15303, Class 3 for New Construction. This project qualifies for the Class 3 exemption as the total floor area of 3,781 sq. ft. is less than the 10,000 sq. ft. threshold designated by CEQA. The new construction is a commercial development properly located in the General Commercial zone. The project does not involve the use of hazardous substances in its operation and is not located at an environmentally sensitive site. The project is also exempt from the California Environmental Quality Act pursuant to CEQA State Guidelines Section 15332. Class 32 exempts in-fill development projects such as these due to the following conditions. The proposed establishment will be located within city limits on a lot of approximately 37,500 sq. ft.
The project does not conflict with the General Plan and zoning designation for the site.
Nor does the project site serve as a habitat for rare species as the site was previously disturbed and filled with non-native plants and hardscape, and is surrounded by urban uses. In addition, the project was screened for effects related to traffic, and is presumed to have a less than significant effect per a VMT analysis. Further, the site is located in an area already served by utility service providers and public services. Finally, there are no unusual circumstances or issues that would constitute an exception to the categorical exemptions under CEQA Guidelines Section 15300.2.
RECOMMENDATION
Based on the analysis of the issues and conditions of approval, the proposal complies with the HMC and will not result in significant negative impacts to the surrounding neighborhood. Accordingly, Staff recommends that the Planning Commission adopt PC Resolution 2024-20 (Attachment 6) approving Design Review Application DR-2024- 0011.
ATTACHMENTS
1. Site Plans
2. Landscaping Plans
3. Public Hearing Notice
4. Notice of Exemption (NOE)
5. PC Resolution 2024-19
6. PC Resolution 2024-20
7. Traffic Impact Assessment
8. LID Report
ATTACHMENT 1
Site Plans
81 81
82 82
81 81
81 82
OH COMM
OH COMM
OH COMM
McDONALD'S
(4584 PROTO) ±3,781 SF SOUTH INGLEWOOD AVENUE
PUBL CI R O. W. .
W 134TH STREET
(RHODE ISLAND AVENUE)
PUBLIC R.O.W.
W 133RD STREET
(MASSACHUSETTS AVE)
PUBLIC R.O.W.
EZEQUIEL & SUSANA ACEVES
APN: 4042-011-023
11383 PLAYA STREET LLC
APN: 4042-011-027
13314 INGLEWOOD AVE
HAWTHORNE, CA 90250
245 E THIRD ST
LONG BEACH, CA 90802
562-549-2142
Know what's
R McDonald's USA, LLC
10/1/2024
C 87468 PRELIMINARY SITE C1.0
PLAN NORTH
SCALE
LEGEND:
CONSTRUCTION NOTES:
SITE DATA
TITLE REPORT EXCEPTIONS
LEGAL DESCRIPTION
CITY OF
HAWTHORNE
SCALE: NOT TO SCALE
VICINITY MAP
ROSECRANS AVE 105
PROJECT SITE
W 135TH ST
W EL SEGUNDO BLVD
W 120TH ST
IMPERIAL HWY CRENSHAW BLVD PRAIRIE AVE HAWTHORNE BLVD S INGLEWOOD AVE SAN DIEGO FWY CENTURY FWY 405
W 134TH ST
W 133RD STRAMONA AVE
ATTACHMENT 2
Landscaping Plans
ATTACHMENT 3
Public Hearing Notice
ATTACHMENT 4
Notice of Exemption (NOE)
ATTACHMENT 5
PC Resolution 2024-19
Planning Commission Resolution 2024-19 1
PLANNING COMMISSION RESOLUTION NO. PC 2024-19
CONDITIONAL USE PERMIT CU-2024-0007
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HAWTHORNE,
CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION IN ACCORDANCE WITH THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING CONDITIONAL USE PERMIT CU-2024-0007 FOR A DRIVE-THRU RESTAURANT AT 13324 S. INGLEWOOD AVE., IN THE CITY OF HAWTHORNE, SUBJECT TO
CONDITIONS AND MAKING FINDINGS IN SUPPORT THEREOF
WHEREAS, Scott Wilkeson (Applicant), filed a complete application requesting the approval of a Conditional Use Permit (CUP) for a drive-thru restaurant in accordance with Hawthorne Municipal Code (HMC) Chapter 17.26; and
WHEREAS, the Application applies to a property located at 13324 S. Inglewood Ave., Hawthorne, California, Assessor’s Parcel Numbers 4042-011-026 and 4042-011-024 (“Property”); and WHEREAS, the Land Use Element of the General Plan designates the Property as General Commercial and the zoning as General Commercial (C-3); and WHEREAS, in accordance with the HMC Chapters 17.26 and 17.28 a drive-thru restaurant requires the granting of a conditional use permit by the Planning Commission; and WHEREAS, the project is categorically exempt from review pursuant to State CEQA Guidelines Section 15332, Class 32, for Infill Development Projects; and WHEREAS, on November 20, 2024, a duly noticed public hearing on the project was held before the Planning Commission where all interested parties were given an opportunity to be heard; and WHEREAS, evidence was heard and presented from all persons in favor of the application, from all persons opposed to the application and from members of the City staff; and that the Planning Commission having heard and received all of said evidence, testimony, and statements and being fully informed of the application.
THE PLANNING COMMISSION OF THE CITY OF HAWTHORNE DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The Planning Commission finds that all of the facts set forth in the Recitals are true and correct, and are incorporated herein by reference.
SECTION 2. Based upon independent review and consideration of the written and oral comments of interested parties thereon, the responses thereto by City staff, the Conditions of Approval (Exhibit A) as well as the entire record of its proceedings, and having exercised its independent judgement thereon, the Planning Commission hereby finds that the Project is exempt from the California Environmental Quality Act pursuant to CEQA State Guidelines Section 15332, Class 32 which exempts projects consistent with both the general plan and zoning designations and regulations. The proposed Planning Commission Resolution 2024-19 2
use would occur within city limits on a site significantly less than five acres and surrounded by urban uses. Additionally, the subject site is not home to endangered species and will therefore not jeopardize the habitat of rare or threatened species. The proposal also complies with Class 32 exemptions due to the site’s location in an area already served by utility and public service providers.
SECTION 3. Based upon substantial evidence presented to the Planning Commission during the November 20, 2024, public meeting, including public testimony and written and oral staff reports, the Planning Commission finds as follows:
1. The proposed use is properly one for which a CUP is authorized by this code, as follows:
As discussed above, the project site is located in the C-3 zone. HMC Section 17.28.020 permits uses in the C-3 zone that are permitted in the C-2 zone and subject to the same regulations as in the C-2 zone. As such, a conditional use permit is a proper use.
2. The proposed use will not adversely affect the adjoining land uses, or the growth and development of the area in which it is proposed to be located, as follows:
The project location in the General Commercial zone is intended for commercial activity and development, including restaurants. Through careful design and subsequent design review, the drive-thru will be oriented in a way to minimize interference with the adjoining commercial and residential land uses.
3. That the size and shape of the site proposed for the use is adequate to allow the full development of the proposed use, in a manner not detrimental to either the particular area or health and safety.
The proposed structure is 3,781 sq. ft. which covers 10% of the existing 37,500 square foot lot. The site can easily accommodate the new building and proposed parking. The portion of the site dedicated to the drive-thru is adequate to accommodate a queue of vehicles. Additionally, the drive-thru entrance is proposed to be 24 ft. wide, accommodating two lanes and two ordering stations. This style of drive-thru design provides additional queuing space.
4. That the traffic generated by the proposed use will not impose an undue burden upon the streets and highways designed and improved to carry the traffic in the area.
The purpose of a drive-thru is to collect cars in an orderly queue to receive service.
The proposed queue demonstrates ample space to accommodate vehicles and minimize overflow into the establishment’s parking lot and adjacent streets. The drivethru will be accessible via curb cuts on two streets, Inglewood Ave. and 134th Street.
The drive-thru will have signage and directional arrows guiding traffic in one direction.
The Applicant and the City will take an additional precaution to reduce the burden of traffic at the intersection of Inglewood Avenue and 133rd Street. A curb cut on the Planning Commission Resolution 2024-19 3
property along 133rd Street will serve as an exit only, directing vehicles toward Inglewood Avenue. This will mitigate the potential for vehicle stacking on 133rd St.
5. That the granting of the conditional use permit under the conditions imposed will not be detrimental to the health and safety of the citizens of the City of Hawthorne.
Provisions of the HMC permit drive-thru restaurants with the approval of a CUP. The findings above demonstrate the project’s conformity to the surrounding land uses and regulations of the Zoning Code. Additionally, the conditions of approval enumerated in Exhibit A, subject the project to review by agencies such as Fire, Police, and others regulating public safety.
SECTION 4. Based on the forgoing, the Planning Commission hereby grants Conditional Use Permit CU-2024-0007 subject to the conditions set forth in Exhibit A attached hereto.
SECTION 5. This resolution shall become effective 10 days after its adoption, unless within that period of time it is appealed to the City Council. In the event of an appeal, this resolution shall not become effective unless reinstated by the City Council after the hearing on the appeal. The City Council resolution determining the appeal shall be controlling, and unless the matter is remanded to the Planning Commission, the resolution of the City Council shall be final.
SECTION 6. A copy of this resolution shall be mailed to the applicant and copies shall be filed with the City.
PASSED, APPROVED and ADOPTED this 20th day of November 2024.
ATTEST: Ryan Richard, CHAIRPERSON
GREGG McCLAIN, SECRETARY
Exhibit A 1
EXHIBIT A
CONDITIONS OF APPROVAL
CONDITIONAL USE PERMIT CU-2024-0007
Application: CU-2024-0007
Applicant: SCOTT WILKESON, MCDONALD’S USA, LLC
Owner: 11383 PLAYA STREET LLC C/O PERRY G. DE LUNA
Authorized Agent: ROBERT PREECE
Location: 13324 S. INGLEWOOD AVE. & 13324 W. 133rd ST.
CONDITIONS OF APPROVAL
Conditions of approval are unique provisions, beyond the requirements of law, the municipal code, or standard practices that are applied to a project per Section 17.40.050 of the Zoning Code. Please note that if the design of your project or site conditions change, the conditions of approval may also change. If you have any questions regarding these requirements, please contact the City of Hawthorne.
1. The applicant shall comply with all applicable requirements and provisions set forth by the Uniform Building Code, Uniform Fire Code, Hawthorne Municipal Code (HMC), and any additional requirements by the Fire Department, Director of Building and Safety, or Director of Planning, as related to this application.
2. The property shall be developed substantially in conformance with the floor plans received, and approved by the Planning Commission and as conditioned by the requirements contained in this resolution of approval. Any deviation from said plans shall first be reviewed by the Planning Department to determine whether proposed modifications are within the scope of approval.
3. The applicant and subsequent property owners/tenants must conform to all Business License regulations and maintain a current city license at all times.
4. All signage on the property shall comply with Chapter 17.35 of the HMC.
5. Signs shall be posted on the site per CA Penal Code Sections 552 through 555.5 and 11532 to prohibit loitering on the property.
6. The number of persons shall not exceed the maximum occupancy load as determined by the Fire Department. Signs indicating the occupant load shall be posted in a conspicuous place on the approved sign near the main exit from the building.
7. Graffiti shall be removed within 24 hours of its discovery.
8. Signage and pavement arrows to direct internal traffic shall be included on plans, subject to City approval.
9. Property owners shall keep parking lot clean at all times.
Exhibit A 2
10. All direct lighting produced by the development must be contained on site. The Owner/Applicant shall ensure any exterior night lighting and illuminated signage installed on the project site is of low intensity, low glare design, minimum height, and shall be hooded to direct light downward onto the subject lot and prevent spill-over onto the adjacent residential lots.
11. The applicant shall ensure all exterior noise generated by the project, such as that generated by the drive-thru ordering system, will comply with Section 9.34.030 Exterior Noise Standards of the Hawthorne Municipal Code. This section provides for an allowable noise level not to exceed 70 dBA between 7:00 am and 10:00 pm and 65 DBA between 10:00ppm and 7:00 am, as measured at the site property lines.
12. All County Fire Department requirements must be met before any building permits will be released.
13. Off-street parking shall be provided at all times in accordance with the originally approved site plan and, per Municipal Code Chapter 8.16, shall be maintained in a clean and attractive manner (striping maintained, pot-holes and cracks repaired, and trash, litter, or other materials shall be removed regularly).
14. Per Municipal Code Chapter 8.14, all landscaped areas shall be maintained in accordance with the originally approved landscaped plan and in a healthy and well-kept condition and kept weed-free.
15. The approved conditions of approval shall be included on building plans upon submission.
16. The Applicant shall ensure patrons do not block loading areas or trash enclosures during hours of operation.
17. The property shall be developed in substantial conformity with the plans approved by the Planning Commission on November 20, 2024, as conditioned by the requirements contained in the resolution of approval for Conditional Use Permit Application CU-2024-0007. Any more intensive use of the property, or deviation from said plans, shall first be reviewed as a modification of this permit.
18. The applicant shall commence construction of the structure or establish the use that is authorized by this approval within three (3) years of the effective date of this approval. Failure to commence construction of the structure or establish the use within that three-year time period shall render this approval null and void any attempt to commence construction or establish the use thereafter shall first require approval of a new application. Applications for a time extension to the commencement date as specified herein must be filed a minimum of thirty (30) days prior to the expiration date. The Planning Director may renew the approval for a single one-year period if a request is received at least 30 calendar days before approval lapses. Requests for a time extension must be accompanied by a formal application, all required exhibits and plans, and the required application fees. Any additional requests for extension shall require Planning Commission approval.
Exhibit A 3
19. The Applicant/property owner must submit payment for all outstanding fees payable to the City prior to issuance of any permit, including building, grading, or demolition.
20. The Applicant shall pay the applicable public facility impact fees to the Building and Safety Department in the amount that is in effect at the time such fees are to be collected.
21. The Applicant shall comply with all applicable requirements and provisions set forth by the Uniform Building Code, Uniform Fire Code, Hawthorne Municipal Code (HMC), and any additional requirements by the Fire Department, Director of Building and Safety, or Director of Planning, as related to this application.
22. All signs, banners, or other outside advertising materials or structures on the property must be approved by the City and shall comply with Chapter 17.35 of the HMC.
23. No outside display of goods, wares, or merchandise shall be permitted, unless approved by the Planning Director.
24. Per the Department of Public Works – Abide by requirements as requested in memo dated September 10, 2024.
ATTACHMENT 6
PC Resolution 2024-20
Planning Commission Resolution 2024-20 1
PLANNING COMMISSION RESOLUTION NO. PC 2024-20
DESIGN REVIEW APPLICATION NO. DR-2024-0011
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF HAWTHORNE,
CALIFORNIA, ADOPTING A NOTICE OF EXEMPTION IN ACCORDANCE WITH THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) AND APPROVING DESIGN REVIEW APPLICATION NO. DR-2024-0011 FOR A RESTAURANT WITH A DRIVETHRU, NEW LANDSCAPING, AND PARKING AT 13324 S. INGLEWOOD AVE. AND 13324 W. 133RD ST., IN THE CITY OF HAWTHORNE, SUBJECT TO CONDITIONS AND
MAKING FINDINGS IN SUPPORT THEREOF
WHEREAS, Scott Wilkeson (Applicant), requested approval of a Design Review to construct a new restaurant with a drive-thru at 13324 S. Inglewood Ave. (Property), which is zoned C-3 (General Commercial); and
WHEREAS, in accordance with Hawthorne Municipal Code (HMC) Chapter 17.99, which states approval by the Planning Commission, appointed as the Design Review Board (DRB), is required to ensure projects meet the requirements of the chapter; and WHEREAS, in accordance with HMC Chapter 17.99 – Design Review, the City of Hawthorne established a design review procedure for all applicable projects not exempted per Section 17.99.030 – Exceptions. The subject property is situated adjacent to existing residentially zoned properties and the proposed improvements encompass more than 1,000 sq. ft. of building and site surfaces.
Therefore, the subject project is not exempt from the design review process and must obtain approval by the DRB; and
WHEREAS, the application is for approval to develop the property with the construction of a new commercial building, drive-thru, and installation of landscaping and parking. The project site is approximately 37,550 square feet; and
WHEREAS, the Land Use Element of the General Plan designates the Property as General Commercial (GC), which is intended for office and commercial activities serving both local and regional markets. The proposed development and site improvements will improve the property and surrounding area; and
WHEREAS, the existing site is a vacant lot subject to graffiti, accumulation of trash and debris, and overgrown vegetation. The Code Enforcement Department has issued numerous citations requiring corrective action to rectify these violations; and
WHEREAS, the City of Hawthorne wishes to protect and preserve the quality of the local business areas and quality of life throughout the City and to ensure uses are managed through effective land use planning and design; and
WHEREAS, the applicant presented evidence that the proposed use complies with all applicable local, state, and federal laws; and
Planning Commission Resolution 2024-20 2
WHEREAS, the project is categorically exempt from review pursuant to State CEQA Guidelines Section 15303, Class 3 for New Construction, and Section 15332, Class 32 for In-fill Developments; and
WHEREAS, on November 20, 2024, a duly noticed public hearing on the project was held before the Planning Commission where all interested parties were given an opportunity to be heard; and WHEREAS, evidence was heard and presented from all persons in favor of the application, from all persons opposed to the application and from members of the City staff; and that the Planning Commission having heard and received all of said evidence, testimony, and statements and being fully informed of the application, approve this resolution.
THE PLANNING COMMISSION OF THE CITY OF HAWTHORNE DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
SECTION 1. The Planning Commission finds that all of the facts set forth in the Recitals are true and correct, and are incorporated herein by reference.
SECTION 2. All necessary public meetings and opportunities for public testimony and comment have been conducted in compliance with State law and the HMC.
SECTION 3. Based upon independent review and consideration of the written and oral comments of interested parties thereon, the responses thereto by City staff, the Conditions of Approval (Exhibit A) as well as the entire record of its proceedings, and having exercised its independent judgement thereon, the Planning Commission hereby finds that the Project is exempt from the California Environmental Quality Act pursuant to CEQA State Guidelines Section 15303, Class 3 for New Construction. This project qualifies for the Class 3 exemption as the total floor area of 3,781 sq. ft. is less than the 10,000 sq. ft. threshold designated by CEQA. The new construction is a commercial development properly located in the General Commercial zone. The project does not involve the use of hazardous substances in its operation and is not located at an environmentally sensitive site. The project is also exempt from the California Environmental Quality Act pursuant to CEQA State Guidelines Section 15332, Class 32. The development is located within city limits on a lot of approximately 37,500 sq. ft. The project does not conflict with the General Plan and zoning designation for the site. Nor does the project site serve as a habitat for rare species as the site was previously disturbed and filled with non-native plants and hardscape, and is surrounded by urban uses.
SECTION 4. Based upon substantial evidence presented to the Planning Commission during the November 20, 2024, public meeting, including public testimony and written and oral staff reports, the Planning Commission finds as follows:
Pursuant to HMC Chapter 17.99 – Prior to granting an approval of an application for design review, the Planning Commission, serving as the Design Review Board, must make four specific findings, as follows:
Planning Commission Resolution 2024-20 3
1. The location, size, design, and characteristics of the project will be compatible with and will not be detrimental to the public health, safety, or welfare of persons residing in or working in or adjacent to the proposed project.
This project is subject to review by agencies regulating the public health, safety, and welfare of the residents in the City of Hawthorne. These agencies include the Public Works Department, the County of Los Angeles Fire Department, and the Hawthorne Police Department. Elements under review include the provision of Americans with Disabilities Act (ADA) accessibility, traffic control devices, and safe paths-of-travel. The project site is properly located in the General Commercial zone which is intended to provide a designated area for land uses that will involve a greater degree of noise and outdoor activity which are limited in more restrictive zones. Therefore, the proposed commercial use is compatible with the project site, and will not be detrimental to adjacent uses.
2. The proposed design is suitable for its purpose, is harmonious with and relates properly to, the surrounding neighborhood, contiguous parcels, and the site itself.
The design is characteristic of a sleek and modern fast food establishment. The project site has been thoroughly planned to enable ideal operations such as safe circulation of pedestrians and vehicles, ample space to accommodate a queue of vehicles, and a second drive-thru ordering station. These design choices are intended to mitigate periods of high-volume and reduce congestion in the parking lot. The perimeter of the site is connected via public right of ways for pedestrian and vehicle traffic. The internal pedestrian circulation will connect to the sidewalks of 133rd St., 134th St., and Inglewood Ave. The surrounding neighborhood has also been considered in the design and will benefit from provisions to reduce noise and light disturbances. Security lighting shall be pointed down and prohibits light from spilling onto adjacent parcels.
The noise generated at the ordering stations is subject to the Exterior Noise Standards of the HMC to eliminate cause for nuisance and to be in harmony with contiguous parcels.
3. The overall design will be of quality that will preserve the integrity of, and upgrade, the existing neighborhood.
The current site conditions are that of overgrown vegetation, trash, and graffiti. The Code Enforcement Department has issued eight citations since 2014. The site design will upgrade the existing neighborhood through development of the abandoned and blighted parcel. Improvements are set to include new construction of a McDonald’s restaurant with a drive-thru, new landscaping, new parking lot and paving, new driveways, and a new crosswalk. The crosswalk will facilitate a safe and accessible path between the East and West sides of Inglewood Ave.
4. The design of the proposed project is in accordance with the general plan and all applicable provisions of the zoning ordinance.
Planning Commission Resolution 2024-20 4
This project has been reviewed for compliance with the General Plan Land Use Policy Designations and Standards. The project conforms to the General Plan’s land use designation for the General Commercial zone. Although City Staff does anticipate an increase in traffic as the restaurant will attract patrons, mitigation measures will be implemented to reduce congestion around the site. For example, the vehicle access point on 133rd St. will serve as an exit only to direct vehicles toward Inglewood Ave.
This will mitigate the potential for vehicle stacking on 133rd St.
This project has also been found to be in compliance with the City’s Economic Development Strategic Plan (EDSP). Policy 2.1 of the EDSP lists business retention, growth, and attraction of new business as goals of the City. Therefore, the prospect of having a new business occupy what is currently a vacant and blighted site advances the City’s economic development goals.
SECTION 5. Based on the findings contained in the recitals of this resolution, the Planning Commission hereby grants approval of Design Review Application No. DR-2024-0011 subject to the conditions set forth in Exhibit A attached hereto.
SECTION 6. The Notice of Exemption (NOE) stating that the project is approved shall be filed with the County Clerk of Los Angeles unless a timely appeal of this Resolution is filed. The filing of the Notice of Exemption with the County Clerk begins the 35-day statute of limitations period provided by Public Resources Code Section 21167, which is applicable to any legal challenges to the City’s decision that this Project will not affect the provisions of the California Environmental Quality Act.
Public Resources Code Section 21168 governs the manner in which any such action must be brought and determined.
SECTION 7. The documents and other materials that constitute the record of the proceedings upon which the Planning Commission’s recommendations are based, which include, but are not limited to, the staff reports for the Project and all of the materials that support the staff reports for the Project, are located in the office of the Planning Department of the City of Hawthorne, at 4455 West 126th Street, Hawthorne, CA 90250. The custodian of these documents in the Planning Director.
SECTION 8. This resolution shall become effective 10 days after its adoption, unless within that period of time it is appealed to the City Council. In the event of an appeal, this resolution shall not become effective unless reinstated by the City Council after the hearing on the appeal. The City Council Resolution determining the appeal shall be controlling, and unless the matter is remanded to the Planning Commission, this resolution of the City Council shall be final.
SECTION 9. The Planning Commission Secretary shall certify to the adoption of this resolution and shall forward a copy to the City Council, City Clerk, City Manager, and City Attorney and mail a copy to the applicant.
Planning Commission Resolution 2024-20 5
PASSED, APPROVED and ADOPTED this 20th day of November 2024.
ATTEST: Ryan Richard, CHAIRPERSON
GREGG McCLAIN, SECRETARY
Exhibit A 1
EXHIBIT A
CONDITIONS OF APPROVAL
DESIGN REVIEW DR-2024-0011
Application: DR-2024-0011
Applicant: SCOTT WILKESON, MCDONALD’S USA, LLC
Owner: 11383 PLAYA STREET LLC C/O PERRY G. DE LUNA
Authorized Agent: ROBERT PREECE
Location: 13324 S. INGLEWOOD AVE. & 13324 W. 133rd ST.
CONDITIONS OF APPROVAL
Conditions of approval are unique provisions, beyond the requirements of law, the municipal code, or standard practices that are applied to a project per Section 17.99.060 of the Zoning Code. Please note that if the design of your project or site conditions change, the conditions of approval may also change. If you have any questions regarding these requirements, please contact the City of Hawthorne.
1. The applicant shall ensure the materials and colors utilized for the exterior facade improvements are as indicated in the plans approved by the Design Review Board and attached hereto.
2. The applicant shall ensure a minimum of 28 parking spaces (two of which are ADA accessible, including one van space) shall be provided in accordance with Chapter 17.58 Off-Street Parking.
3. The applicant shall ensure the landscaping provided is in compliance with the type, size, and location as indicated in the landscaping plans reviewed by the Design Review Board and attached hereto.
4. Per the Department of Public Works – Abide by requirements as requested in attached memo dated September 10, 2024.
5. The applicant shall ensure the conditions of approval are adhered to, otherwise it shall be grounds for revocation of the Design Review Application approval.
6. The applicant shall record tentative map of Lot Line Adjustment prior to issuance of certificate of occupancy.
Exhibit A 2
CODE REQUIREMENTS AND STANDARDS
The following is a list of code requirements and standards deemed applicable to the proposed project. The list is intended to assist the Applicant by identifying requirements that must be satisfied during the various stages of project permitting, implementation, and operation. It should be noted that this list is in addition to any approved “conditions of approval” noted above. Please note that if the design of your project or site conditions change, the list may also change. If you have any questions regarding these requirements, please contact the City of Hawthorne.
1. Failure of the applicant to comply with conditions as set forth shall be cause for the Planning Commission to institute a Public Hearing for revocation purposes.
2. The applicant shall comply with all applicable requirements and provisions set forth by the Building Code, Fire Code, Hawthorne Municipal Code (HMC), and any additional requirements by the Fire Department, Director of Building Safety, or Director of Planning, as related to this application.
3. All signage on the property shall comply with Chapter 17.35 of the HMC.
4. The property shall be developed and operated as conditioned by the requirements contained in this resolution of approval. Any deviation from said plans shall first be reviewed by the Planning Department to determine whether proposed modifications are within the scope of the approval. Minor changes in the exterior design approved by the Planning Commission may be approved by the Planning Director but are limited to changes in window orientation and scale, landscaping materials and placement, and detailing.
5. Substantial redesign of the project, which could impact adjacent properties, or modification to conditions of approval require a new application, processing fee, public noticing, and public hearing before the Planning commission.
6. The applicant must conform to all Business License regulations and maintain a current city license at all times, if applicable.
7. Any graffiti painted or marked upon the premises or any adjacent area under the control of the permittee shall be removed or painted over within 24 hours of being applied. If graffiti is not removed within 24 hours of notification, the City of Hawthorne shall remove the graffiti and invoice the applicant for the cost.
8. Approval of the design review application shall lapse three years after its date of approval, unless a building permit is issued and construction diligently pursued, or the design review approval is renewed. The Planning Director may renew the approval for a single one year period if a request is received at least 30 calendar days before approval lapses. Any additional requests for extension shall require Planning Commission approval.
Exhibit A 3
INTERPRETATION AND ENFORCEMENT
The Planning Department, Engineering/Public Works Department, Police Department, Building Safety Department, and contract agencies (Los Angeles County Fire Department) shall be responsible for ensuring compliance with all applicable code requirements and conditions of approval. Any questions of intent or interpretation of any condition of approval will be resolved by the appropriate Department/Agency upon written request of such interpretation.
The Planning Director may interpret the implementation of each condition of approval and, with advanced notice, grant minor amendments to approved plans and/or conditions of approval based on changed circumstances, new information, or relevant factors as long as the spirit and intent of the approved condition of approval is satisfied. Permits shall not be issued until a proposed minor amendment is reviewed and approved for conformance with the intent of the approved condition of approval. If the proposed changes are substantial in nature, an amendment to the original entitlement may be required pursuant to the provisions of the HMC.
INDEMNIFICATION AND HOLD HARMLESS
The Applicant, and each of its heirs, successors and assigns, shall defend, indemnify and hold harmless the City of Hawthorne and its agents, officers, and employees from any claim, action or proceedings, liability cost, including attorney’s fees and costs against the City or its agents, officers or employees, to attack, set aside, void or annul any approval of the City, including but not limited to any approval granted by the City Council and Planning Commission concerning this project. The City shall promptly notify the Applicant of any claim, action or proceeding and should cooperate fully in the defense thereof.
The time within which and the manner in which a legal action seeking judicial review of this resolution, if not appealed to the City Council, on grounds other than failure to comply with the California Environmental Quality Act, may be filed is governed by Government Code Section 65009 and the California Code of Civil Procedures Section 1094.5 and 1094.6.
ATTACHMENT 7
Public Works Memo
Traffic Impact Assessment
McDonald's Hawthorne
(Inglewood & 133rd) 4-5205
Traffic Impact Assessment
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
August 2024
Prepared By:
Traffic Impact Assessment 1
Table of Contents
Table of Contents ........................................................................................................................................ 1 I. Introduction ......................................................................................................................................... 3 Project Description ................................................................................................................................ 3 II. Methodology ........................................................................................................................................ 6 Study Area ............................................................................................................................................ 6 Analysis Scenarios ................................................................................................................................ 6 Study Methodology and Analysis Criteria ............................................................................................. 6 Existing Street System .......................................................................................................................... 8 Existing (2024) Traffic Volumes ............................................................................................................ 9 Existing (2024) Operations ................................................................................................................... 9 III. Cumulative (2035) Conditions Without Project .............................................................................. 13 Volume Development and Ambient (2035) Growth ............................................................................ 13 Cumulative Project Trip Generation .................................................................................................... 13 Cumulative (2035) Operations ............................................................................................................ 13 IV. Proposed Project Conditions ........................................................................................................... 16 Project Traffic ...................................................................................................................................... 16 Project Trip Distribution and Assignment ............................................................................................ 16 Existing (2024) With Project Operations ............................................................................................. 16 Cumulative (2035) With Project Operations ....................................................................................... 22 Senate Bill 743 (SB 743) ..................................................................................................................... 25 Screening Criteria ............................................................................................................................... 25 Retail Project Trip Generation Screening ................................................................................... 25 Proximity to Transit-Based Screening ........................................................................................ 26 Residential Land Use Based Screening ..................................................................................... 26 Low VMT-Generation Area Screening ........................................................................................ 26 Screening Conclusion ................................................................................................................. 26 V. Sight Distance Analysis ................................................................................................................... 27 VI. Left Turn Pocket Analysis ................................................................................................................ 29 VII. Crosswalk Warrant Analysis ............................................................................................................ 30 FHWA Analysis ................................................................................................................................... 30 CA MUTCD Analysis ........................................................................................................................... 31 VIII. Summary and Conclusions .............................................................................................................. 32 Traffic Impact Assessment 2
Figures
Figure 1: Project Location .......................................................................................................................... 4 Figure 2: Project Site Plan.......................................................................................................................... 5 Figure 3: Existing Lane Configurations .................................................................................................. 11 Figure 4 Existing Peak Hour Volumes .................................................................................................... 12 Figure 5: Future Peak Hour Volumes ...................................................................................................... 14 Figure 6: With Project Lane Configurations ........................................................................................... 17 Figure 7: Trip Distribution ........................................................................................................................ 18 Figure 8: Project Trips .............................................................................................................................. 19 Figure 9: Existing With Project Peak Hour Volumes ............................................................................. 20 Figure 10: Cumulative With Project Peak Hour Volumes ..................................................................... 23 Figure 11: Driveways Sight Distance Analysis ...................................................................................... 28 Tables
Table 1: Project Study Intersections ......................................................................................................... 6 Table 2: Intersection Level of Service Definitions ................................................................................... 7 Table 3: 2021 Seasonal Traffic Volumes ................................................................................................... 9 Table 4: Existing (2024) Intersection Level of Service ............................................................................ 9 Table 5: Cumulative (2035) Level of Service .......................................................................................... 14 Table 6: Net Project Trip Generation ....................................................................................................... 16 Table 7: Intersection LOS Comparison – Existing (2024) Without Project vs With Project .............. 17 Table 8: Intersection LOS Comparison – Cumulative (2035) Without Project vs With Project ......... 22 Table 9: FHWA Countermeasures ........................................................................................................... 30 Appendices
Appendix A – Approved Project Scoping Agreement
Appendix B – Turning Movement Counts and Average Daily Traffic Counts Appendix C – LOS Worksheets
Appendix D – Traffic Signal Warrant Study
Appendix E – City of Hawthorne VMT Calculator
Appendix F – CA MUTCD PHB Guidelines
Traffic Impact Assessment 3
I. Introduction
Kimley-Horn and Associates, Inc. (“Kimley-Horn”) was contracted by McDonalds (“Client”) to prepare a traffic study for the proposed McDonalds’ at 13324 South Inglewood Avenue (“Project”) in the City of Hawthorne (“City”). This traffic study was prepared in accordance with the scoping agreement which outlines the methodology, requirements, and impact criteria of the traffic operational and the Vehicle Miles Traveled (VMT) analysis. The scope of work is also based on a review of the Los Angeles County Transportation Impact Analysis Guidelines (July 2020) and discussions with City Staff. The Project study scoping agreement can be found in Appendix A.
Project Description
The proposed Project is to consist of a 3,781 square-foot Fast Food Restaurant with a Drive-Thru on an empty site on the east side of Inglewood Avenue, between 133rd Street and 134th Street. The Project location and study area is shown in Figure 1 and is anticipated to have an Opening Year of 2025. The proposed preliminary site plan for the proposed Project is shown in Figure 2. As indicated on Figure 2, access to the Project site will be provided via driveways on W 133rd Street, W 134th Street, and on Inglewood Avenue.
1 2
4 3
LEGEND
Study Intersections
VICINITY MAP
#
Project Site
FIGURE 1 - STUDY AREA
2 4
3 1
81 81
82 82
81 81
81 82
OH ELEC OH COMM
OH COMM
OH ELEC
OH COMM
10" SEWER
8" SEWER 8" SEWER 8" SEWER
STORM
STORM
8" SEWER
6" WATER
8" WATER 8" WATER 8" WATER
8" SEWER 8" SEWER
4" WATER 4" WATER 4" WATER
16" WATER 16" WATER 16" WATER
6" WATER 6" WATER
2" GAS
6" GAS
6" GAS 6" GAS
3" GAS 3" GAS
2" GAS
McDONALD'S
(4584 PROTO) ±3,781 SF
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
W 133RD STREET
(MASSACHUSETTS AVE) PUBLIC R.O.W.
SOUTH NI GLEWOOD AVENUE
PUBL CI R O. W. .
W 134TH STREET
(RHODE ISLAND AVENUE) PUBLIC R.O.W.
ONLY
XXXXXX STREET CITY, STATE, ZIP CODE
XXXXXXX
XXXXXX, XX 9XXXX
(XXX)-XXX-XXX
Know what's
R McDonald's USA, LLC PRELIMINARY SITE C1.0
PLAN
NORTH
SCALE
LEGEND:
CONSTRUCTION NOTES:
SITE DATA
·
·
TITLE REPORT EXCEPTIONS
LEGAL DESCRIPTION
CITY OF HAWTHORNE
SCALE: NOT TO SCALE
VICINITY MAP
ROSECRANS AVE
105
PROJECT SITE
W 135TH ST
W EL SEGUNDO BLVD
W 120TH ST
IMPERIAL HWY
CRENSHAW BLVD
PRAIRIE AVE
HAWTHORNE BLVD
S INGLEWOOD AVE
SAN DIEGO FWY
CENTURY FWY
405
W 134TH ST
W 133RD STRAMONA AVE
FIGURE 2 - SITE PLAN
Traffic Impact Assessment 6
II. Methodology
The Project study area, analysis scenarios, and analysis methodology were established in consultation with City of Hawthorne staff through a scoping letter agreement which was approved on June 27, 2024. The approved scoping letter is incorporated as a reference in Appendix A.
Study Area
Based on discussion with the City and review of the Project area, site, and access points, key intersections in the proximity of the Project site were identified for analysis. The study area included the following intersections shown in Table 1:
Table 1: Project Study Intersections
# Intersection Jurisdiction Signalized
1 Inglewood Ave & W 132nd Street Hawthorne Yes
2 Inglewood Ave & W 133rd Street Hawthorne No
3 Inglewood Ave & 134th Street Hawthorne No
4 Inglewood Ave & 135th Street (E) Hawthorne Yes
Inglewood Ave & 135th Street (W) Hawthorne Yes
Three full-access driveways are proposed for the site; one driveway is proposed on Inglewood Avenue, one driveway on 133rd Street and one driveway on 134th Street per the site plan (Figure 2). A map depicting the study intersections is shown in Figure 1.
Analysis Scenarios
This traffic analysis provides an evaluation of weekday morning and evening peak hour operations for the following scenarios:
• Existing Year (2024) conditions
• Existing Year (2024) with Project conditions
• Cumulative without Project (2035) conditions
• Cumulative with Project (2035) conditions
Each study scenario will include weekday morning (AM) peak hour and weekday evening (PM) peak hour analysis.
Study Methodology and Analysis Criteria
Senate Bill 743 (SB 743), approved in 2013, mandated a change in the way transportation impacts are determined according to the California Environmental Quality Act (CEQA). The Governor’s Office of Planning and Research (OPR) directed the use of VMT as the replacement for automobile delay-based level of service (LOS) for purposes of determining a significant transportation impact under CEQA. Although traffic delay is no longer considered a significant impact, cities can still use LOS to inform local analysis, such as traffic operations and traffic signal timing needs. Hence, the LOS analysis will be performed for the traffic operational assessment of the study intersections. A separate VMT analysis is included later in this report as part of the Project.
This traffic analysis focuses on the study intersections near the Project site during the weekday morning (AM) and evening (PM) peak hours. Level of service (LOS) analysis will be conducted for peak hour Traffic Impact Assessment 7
intersection operations at signalized and unsignalized intersections using the methods prescribed in the Highway Capacity Manual (HCM) 7th Edition. The traffic analysis will be conducted using the latest version of the Synchro Software and the definitions for each level of service can be seen below in Table 2.
Table 2: Intersection Level of Service Definitions
LOS Intersection
Signalized
Intersection
Control Delay
(seconds/vehicle)
Unsignalized
Intersection
Control Delay
(seconds/vehicle)
A
Excellent operation. All approaches to the
intersection appear quite open, turning
movements are easy and nearly all drivers find
freedom of operation.
≤10 ≤10
B
Very good operation. Many drivers begin to feel
somewhat restricted within platoons of vehicles.
This represents stable flow. An approach to an
intersection may occasionally be fully utilized
and traffic queues start to form.
>10 and ≤20 >10 and ≤15
C
Good operation. Occasionally backups may
develop behind turning vehicles. Most drivers
feel somewhat restricted.
>20 and ≤35 >15 and ≤25
D
Fair operation. There are no long-standing
traffic queues. This level is typically associated
with design practice for peak periods.
>35 and ≤55 >25 and ≤35
E Poor operation. Some long-standing vehicular
queues develop on critical approaches. >55 and ≤80 >35 and ≤50 F
Forced flow. Represents jammed conditions.
Backups from locations downstream or on the
cross street may restrict or prevent movements
of vehicles out of the intersection approach
lanes; therefore, volumes carried are not
predictable. Potential for stop-and-go type
traffic flow.
>80 >50 or v/c > 1
Source: Highway Capacity Manual, 7th Edition
For intersections within the City, LOS D or better will be considered as acceptable. If Project traffic causes operations at an intersection to go from acceptable (LOS D or better) to unacceptable (LOS E or F), the Project would have a significant project-related impact at the intersection. If the intersection is currently operating at an unacceptable LOS (LOS E or F) without Project traffic, it is assumed that there would be no impact to the intersection.
Traffic Impact Assessment 8
Existing Conditions
The roadway system in the study area is comprised of a network of arterials, collector streets, and local streets. A brief description of each roadway within the study area is provided below.
Existing Street System
The key roadways in the vicinity of the Project Site and study area are:
• Inglewood Avenue – Inglewood Avenue is classified as a Major Arterial in the City of Hawthorne.
Oriented in the north-south direction, it is located along the west side of the Project Site. It has four travel lanes in the study area, two lanes in each direction. On-street parking is provided on both sides of the road along Inglewood Avenue within the study area. • W 132nd Street – West 132nd Street is classified as a Local Street in the City of Hawthorne. Oriented in the east-west direction, it is located along the northside of the Project Site. It has 2 travel lanes in the study area, one lane in each direction. On-street parking is provided on both sides of the road along 132nd Street within the study area to provide parking for the residents. • W 133rd Street – West 133rd Street is classified as a Local Street in the City of Hawthorne. Oriented in the east-west direction, it is located along the northside of the Project Site. It has 2 travel lanes in the study area, one lane in each direction. On-street parking is provided on both side of the road along 133rd Street within the study area to provide parking for the residents. • W 134th Street – West 134th Street is classified as a Local Street in the City of Hawthorne. Oriented in the east-west direction, it is located along the southside of the Project Site. It has 2 travel lanes in the study area, one lane in each direction. On-street parking is provided on both side of the road along 134th Street within the study area to provide parking for the residents. • W 135th Street – West 135th Street is classified as a Collector Street in the City of Hawthorne.
Oriented in the east-west direction, it is located along the southside of the Project Site. It has 2 travel lanes in the study area, one lane in each direction. On-street parking is provided on both side of the road along 135th Street within the study area to provide parking for the residents.
Traffic Impact Assessment 9
Existing (2024) Traffic Volumes
Weekday morning (7-9 AM) and evening (4-6 PM) peak period intersection turning movement counts were collected at the four (4) study intersections on July 9, 2024. A seasonal adjustment was applied to the traffic data to account for the summer season when schools are out of session. The seasonal adjustment factor was calculated using historical traffic data from Replica1 by comparing volumes from Summer 2021 and Fall 2021. Table 3 below compares the traffic volumes during the 2021 seasons and calculates the percent increase. A seasonal adjustment factor of 14.4% was applied to all existing traffic volumes.
Table 3: 2021 Seasonal Traffic Volumes
Volume
Location Volume Change Seasonal Factor
(Percent Increase) Summer 2021 Fall 2021
22,200 25,400 Inglewood Ave 3,200 14.4%
Roadway Average Daily Traffic (ADT) counts were collected on Inglewood Avenue between 133rd Street and 134th Street on the same day as the intersection counts. The 24-hour ADT counts include lane utilization along Inglewood Avenue.
The existing intersection lane configurations and control type are shown in Figure 3. The existing AM and PM peak hour turning movement volumes with the seasonal adjustment factor are shown in Figure 4.
Appendix B contains the intersection traffic count and ADT count sheets.
Existing (2024) Operations
Intersection level of service analysis was conducted for the weekday morning (AM) and evening (PM) peak hours using HCM methodology as previously described in this report. Table 4 summarizes the projected delay and LOS at the signalized and unsignalized study intersections. For TWSC intersections, the worst stop-controlled approach lane group control delay is reported.
Table 4: Existing (2024) Intersection Level of Service
No. Intersection Control
Type
AM Peak Hour PM Peak Hour
Delay
(s/veh)
LOS Delay
(s/veh)
LOS
1 Inglewood Ave & 132nd Street Signalized 11.70 B 13.90 B 2 Inglewood Ave & 133rd Street TWSC 14.02 B 37.61 E
3 Inglewood Ave & 134th Street TWSC 14.79 B 29.38 D
4 Inglewood Ave & 135th Street (E) Signalized 11.60 B 5.50 A Inglewood Ave & 135th Street (W) Signalized 10.20 B 81.60 F 1 https://studio.replicahq.com/
Traffic Impact Assessment 10
As shown in Table 4 above, most intersections within the Study area are operating at an acceptable LOS (D or better). However, the intersection of Inglewood Ave and 135th Street (W) is operating at an LOS F during the existing PM peak hour. The detailed intersection analysis LOS worksheets for all conditions are shown in Appendix C.
1 2
4 7
5 6
3 FIGURE 3 - EXISTING INTERSECTION LANE CONFIGURATION STOP STOP Existing Traffic Signal
LEGEND
Project Site
Intersection ID
Lane Use STOP Stop Controlled Intersection
* Functional Right Turn
1 2
#
1 3 STOP
* STOP
*
*
*
*
* 14
*
* 52 62
72 1
2 4
3 FIGURE 4 - EXISTING (2024) INTERSECTION AM & PM PEAK HOUR VOLUMES LEGEND
Project Site
Intersection ID
XX(XX) AM(PM) Peak Hour Volumes
# 545(929) 0(22) 678(1246) 14(33) 26(19)
0(2)
10(11) 10(12) 569(946) 0(22) 9(16) 662(1221)
1(9)
0(2)
17(27) 3(12) 548(947) 0(35) 8(16) 668(1212)
5(3)
0(1)
9(16) 515(930) 15(35) 677(1227) 17(38) 34(18)
0(1)
11(7) 515(979) 39(145) 676(1202) 13(24) 30(26)
90(55) 71(24) 475(867) 94(53) 673(1231)
79(231)
54(156) 8(9) 545(898) 8(38) 5(13) 653(1208) 5(24) 8(16) 1(3)
10(23)
23(21)
3(2)
18(29)
11 2
3 4
Traffic Impact Assessment 13
III. Cumulative (2035) Conditions Without Project
Volume Development and Ambient (2035) Growth
Future volumes were determined by applying an ambient growth factor to the existing 2024 traffic volumes.
An annual growth factor of 0.2% was used based on City of Hawthorne population data provided by the Southern California Association of Governments’ (SCAG) Demographics and Growth Forecast technical report adopted on September 3, 2020.
Cumulative Project Trip Generation
In addition to ambient growth, traffic volumes from cumulative projects (approved or pending projects expected to be built by the year 2035 within ½ mile of the proposed Project Site) were added to the study intersections to simulate future traffic conditions with expected new development in the area. The list of related projects was provided by LA County in an email on July 25th, 2024. The City of Hawthorne did not have any approved or pending projects within ½ mile of the Project site. Appendix D lists the cumulative projects and total trip generation that was assigned to the Project study intersections. The cumulative projects’ traffic volumes were added to both the cumulative with and without project scenarios as part of this analysis. As shown in Appendix D, the cumulative projects in the area are expected to generate 1,234 daily trips, 91 during the AM peak hour, and 122 during the PM peak hour.
Cumulative (2035) Operations
Intersection LOS analysis for the future horizon year was conducted for the weekday morning and evening peak hours using the HCM methodology. The resulting Project AM peak and PM peak traffic volumes are shown in Figure 5.
1 2
4 7
5 6
3 FIGURE 5 - FUTURE YEAR (2035) INTERSECTION AM & PM PEAK HOUR VOLUMES 31(27)
92(57)
1 2
3 4 6(25) 24(22)
19(30) 9(10) 9(39)
2(4)
LEGEND
Project Site
Intersection ID
XX(XX) AM(PM) Peak Hour Volumes
# 573(939) 9(18) 683(1256)
10(19)
12(26)
7(7) 11(13) 597(989) 0(23) 11(19) 692(1270)
3(12)
19(30) 573(971) 0(23) 709(1925) 15(34) 31(25)
11(12) 4(13) 576(990) 12(21) 698(1260)
7(6)
11(19) 542(972) 16(36) 708(1276) 18(39) 35(19)
12(8) 543(1024) 40(149) 708(1252) 14(25) 73(25) 502(910) 100(59) 704(1282) 82(239)
56(162)
Traffic Impact Assessment 15
Table 5 below summarizes the projected LOS at the signalized study intersections for the future horizon year conditions without the planned McDonalds.
Table 5: Cumulative (2035) Level of Service
No. Intersection Control
Type
AM Peak Hour PM Peak Hour
Delay
(s/veh) LOS Delay (s/veh) LOS
1 Inglewood Ave & 132nd Street Signalized 11.60 B 13.60 B 2 Inglewood Ave & 133rd Street TWSC 14.17 B 44.01 E
3 Inglewood Ave & 134th Street TWSC 15.92 C 33.79 D
4 Inglewood Ave & 135th Street (E) Signalized 8.10 A 4.10 A Inglewood Ave & 135th Street (W) Signalized 7.10 A 27.00 C As shown in Table 5 above, all intersections within the Study area are operating at an acceptable LOS (D/E or better). The improvement in LOS from Existing conditions to Cumulative conditions is because of the peak hour factor (PHF). The PHFs that were calculated from the counts were, approximately 0.6, which is considerably lower than the 0.92 default for future analysis. The detailed intersection analysis LOS worksheets for all conditions are shown in Appendix C.
Traffic Impact Assessment 16
IV. Proposed Project Conditions
Project Traffic
The first step in analyzing the traffic conditions with the Project is to estimate the number of new trips expected to be generated by the proposed Project. Trip generation estimates for the Project are based on daily and peak hour trip generation rates obtained from the Institute of Transportation Engineers (ITE) Trip Generation Manual (11th Edition). Table 6 summarizes trip generation estimates for the Project and lists the specific land use for the Project.
Table 6: Net Project Trip Generation
Land Use Units Amount AM Peak Hour PM Peak Hour ADT1
In Out Total In Out Total
Proposed Project Trips
Fast-Food
Restaurant w/
Drive-thru (ITE
Code: 934)
KSF 3.781 86 83 169 65 60 125 1768
Pass-by Trips (52.5% Daily,50%
AM, 55% PM) -43 -42 -85 -36 -33 -69 -928
Total Trip Generation 43 41 84 29 27 56 840
Trip Generation Rates
Fast-Food
Restaurant w/
Drive-thru
KSF 22.71 21.859 44.61 17.176 15.854 33.03 467.48
1ADT=Average Daily Traffic, the daily trips generated by a site, in vehicles.
Since the Project is a fast food restaurant with drive-thru, a trip reduction was applied to account for the pass-by trips for the commercial (restaurant) land use component of the Project. A pass-by trip is when a driver makes a stop on the way to their primary destination without changing their route. The driver is already on the road and is attracted to the site by passing it on an adjacent street. The pass-by trip reduction was calculated using ITE guidelines. Based on Table 6 shown above, the proposed Project is anticipated to generate 840 net daily trips, 84 weekday AM peak hour trips, and 56 weekday PM peak hour trips.
Project Trip Distribution and Assignment
Trip distribution patterns were developed to assign the Project trips across the roadway network within the study area. Figure 6 shows the new Project driveways and lane configurations. Figure 7 shows the trip distribution percentages at each of the study intersections and Figure 8 shows the corresponding Project trips at the intersections.
Existing (2024) With Project Operations
Existing (2024) with Project conditions add the Project traffic shown in Table 6 to the existing conditions to identify potential traffic impacts associated with the proposed Project. The resulting existing with project AM peak and PM peak traffic volumes are shown in Figure 9 . Table 7 summarizes the projected delay and LOS at the signalized and unsignalized study intersections and compares it to without Project existing conditions to assess any significant traffic impacts of the Project. The intersection analysis worksheets are provided in Appendix C.
1 2
4 7
5 6
3 FIGURE 6 - WITH PROJECT LANE CONFIGURATIONS STOP STOP 1 2
3 2 STOP
* STOP
*
*
*
*
*
14 *
*
52 61
STOP 7
STOP STOP
Existing Traffic Signal
LEGEND
Project Site
Intersection ID
Lane Use STOP Stop Controlled Intersection
* Functional Right Turn
#
124 75 63
FIGURE 7 - PROJECT TRIP DISTRIBUTION 50%(0%) 0%(55%) 50%(0%) 0%(55%) 40%(0%) 0%(20) 0%(35%) 10%(0%) 40%(0%) 0%(20%) 0%(20%) 0%(15%) 35%(0%) 5%(0%) 1 21 31 14 0%(35%) 40%(0) 0%(35%) 40%(0%) 8 10%(0) 5%(0) 0%(35) 0%(5) 9 0%(20) 0%(20) 40%(0)
35%(0)
10 5%(0) 5%(0)
0%(15)
0%(5) 5 6 7
LEGEND
Project Site
Intersection ID
XX(XX) AM(PM) Peak Hour Volumes #
124 75 63
FIGURE 8 - PROJECT TRIPS 1 21(14) 24(16) 21(14) 24(16) 16(11) 9(6) 15(10) 4(3) 16(11)9(6) 9(6) 6(4) 14(9) 2(1) 15(10) 16(11) 15(10) 16(11) 8 4(3) 2(1) 15(10)
2(2) 9 9(6) 9(6) 16(11)
14(9)
10 2(1) 3(2)
6(4)
2(1) 2 3 4 7 6 5
LEGEND
Project Site
Intersection ID
XX(XX) AM(PM) Peak Hour Volumes #
1 2
4 7
5 6
3 8 4(3) 2(1)
14(55)
15(10)
36(30)
2(2)
9 551(959) 9(6) 668(1212) 9(6) 16(11)
14(9)
10 2(1) 3(2)
6(4)
32(73)
2(1)
45(25)
FIGURE 9 - EXISTING (2024) WITH PROJECT INTERSECTION AM & PM PEAK HOUR VOLUMES 1 8(9) 566(912) 8(38) 5(13) 677(1224) 5(24)
8(16)
1(3)
10(23)
23(21)
3(2)
18(29) 10(12) 590(960) 0(22) 9(16) 686(1237)
1(9)
1(2)
17(27) 561(940) 0(22) 687(1252) 29(43) 30(22)
2(2)
10(11) 3(12) 564(958) 15(35) 8(16) 677(1218)
5(3)
0(1)
9(16) 524(936) 21(39) 691(1236) 17(38) 34(18)
1(1)
13(8) 530(989) 39(145) 692(1213) 13(24) 30(26)
90(55) 71(24) 490(877) 94(53) 689(1242)
79(231)
54(156)
1 2
3 4
5 6 7
LEGEND
Project Site
Intersection ID
XX(XX) AM(PM) Peak Hour Volumes
#
Traffic Impact Assessment
21 Table 7: Intersection LOS Comparison – Existing (2024) Without Project vs With Project No. Intersection
AM Peak Hour PM Peak Hour
Existing Existing with Project
Change
In Delay
Project
Related
Effect?
Existing Existing with Project
Change
in Delay
Project
Related
Effect? Delay (s/veh) LOS Delay (s/veh) LOS Delay (s/veh) LOS Delay (s/veh) LOS 1 Inglewood Ave & 132nd Street 11.70 B 11.80 B 0.10 No 13.90 B 14.00 B 0.10 No 2 Inglewood Ave & 133rd Street 14.02 B 14.40 B 0.38 No 37.61 E 39.10 E 1.49 No 3 Inglewood Ave & 134th Street 14.79 B 14.99 B 0.20 No 29.38 D 32.06 D 2.68 No 4 Inglewood Ave & 135th Street (E) 11.60 B 11.50 B -0.10 No 5.50 A 5.50 A 0.00 No Inglewood Ave & 135th Street (W) 10.20 B 10.10 B -0.10 No 81.60 F 80.90 F -0.70 No 5 Project Driveway 1 – 133rd Street - - 8.73 A 8.73 No - - 8.94 A 8.94 No 6 Project Driveway 2 – Inglewood Ave - - 15.67 C 15.67 No - - 33.50 D 33.50 No 7 Project Driveway 3 – 134th Street - - 8.84 A 8.84 No - - 8.89 A 8.89 No As shown in Table 7 above, most intersections within the study area are projected to operate at an acceptable LOS (D/E or better) except for the intersection of Inglewood and 135th Street (W), which operates at an LOS F during the PM peak hour. However, the proposed Project is not anticipated to result in any significant impacts under existing with Project conditions since the intersection was already operating at LOS F in the existing condition. The detailed Synchro worksheets for all conditions are shown in Appendix C.
Traffic Impact Assessment
22 Cumulative (2035) With Project Operations
Cumulative (2035) with Project conditions add the Project traffic shown in Table 6 to the cumulative without Project conditions to identify potential traffic impacts associated with the proposed Project. The resulting Cumulative with Project AM peak and PM peak traffic volumes are shown in Figure 10, which summarizes the projected delay and LOS at the signalized and unsignalized study intersections and compares it to without Project cumulative conditions to assess any significant traffic impacts of the Project. The intersection analysis worksheets are provided in Appendix C. 1 2
4 7
5 6
3 FIGURE 10 - FUTURE YEAR (2035) WITH PROJECT INTERSECTION AM & PM PEAK HOUR VOLUMES 1 2
3 4 6(25) 2(4) 30(44)
11(12)
3(12)
19(30)
2(2) 40(149) 14(25) 31(27)
92(57) 100(59)
82(239)
57(162)
1 21
13 14
LEGEND
Project Site
Intersection ID
XX(XX) AM(PM) Peak Hour Volumes
# 9(10) 594(953) 9(39) 9(18) 707(1272)
10(19)
12(26)
24(22)
7(7)
19(30) 11(13) 618(1003) 11(19) 716(1286) 589(982) 0(23) 718(1301) 35(28) 4(13) 592(1001) 12(21) 707(1266) 7(6)
11(19) 551(978) 22(40) 722(1285) 18(39) 35(19)
14(9) 558(1034) 724(1263) 73(25) 517(920) 720(1293)
8 4(3) 2(1)
15(57)
15(10)
42(37)
2(2)
9 580(1003) 9(6) 698(1260) 9(6) 16(11)
14(9)
10 2(1) 3(2)
6(4)
34(75)
2(1)
47(27)
5 6 7
Traffic Impact Assessment
24 Table 8: Intersection LOS Comparison – Cumulative (2035) Without Project vs With Project No. Intersection
AM Peak Hour PM Peak Hour
Cumulative Cumulative with Project Change
In Delay
Project
Related
Effect?
Cumulative Cumulative with Project Change
in Delay
Project
Related
Delay Effect?
(s/veh) LOS Delay (s/veh) LOS Delay (s/veh) LOS Delay (s/veh) LOS 1 Inglewood Ave & 132nd Street 11.60 B 11.60 B 0.00 No 13.60 B 13.70 B 0.10 No 2 Inglewood Ave & 133rd Street 14.17 B 14.57 B 0.40 No 44.01 E 45.94 E 1.93 No 3 Inglewood Ave & 134th Street 15.92 C 16.16 C 0.24 No 33.79 D 36.70 E 2.91 No 4 Inglewood Ave & 135th Street (E) 8.10 A 8.00 A -0.10 No 4.10 A 4.10 A 0.00 No Inglewood Ave & 135th Street (W) 7.10 A 7.00 A -0.10 No 27.00 C 26.80 C -0.20 No 5 Project Driveway 1 – 133rd Street - - 8.75 A 8.75 No - - 8.98 A 8.98 No 6 Project Driveway 2 – Inglewood Ave - - 16.38 C 16.38 No - - 37.16 E 37.16 No 7 Project Driveway 3 – 134th Street - - 8.86 A 8.86 No - - 8.91 A 8.91 No As shown in Table 8 above, all intersections within the study area are projected to operate at an acceptable LOS (D/E or better). Therefore, the proposed Project is not anticipated to result in any significant impacts under existing with Project conditions. The detailed ICU worksheets for all conditions are shown in Appendix C.
Traffic Impact Assessment
25 Vehicle Miles Traveled Analysis
Senate Bill 743 (SB 743)
Senate Bill 743 (SB 743) requires project reviews under CEQA to evaluate the transportation impacts of new developments in terms of greenhouse gas emissions using VMT. As of December 2018, the Natural Resources Agency finalized updates to the State CEQA Guidelines to incorporate SB 743 (i.e., VMT). To assist in implementation of VMT as the primary measure of a transportation impact under CEQA, the OPR published an updated Technical Advisory on Evaluating Transportation Impacts in CEQA (OPR Technical Advisory) in December 2018. Statewide application of the new guidelines went into effect on July 1, 2020.
The City of Hawthorne adopted their VMT policy on May 23, 2023.
Screening Criteria
To identify when a project may be presumed to have a less than significant transportation impact concerning VMT without conducting a detailed study, the OPR Guidelines provide screening criteria for land development projects that meet one of the screening criteria below:
• Non-Retail Project Trip Generation Screening: The development project generates a net increase of fewer than 110 daily vehicle trips.
• Projects Near High Quality Transit: The development project is located near (within one-half mile) an existing major transit stop2 or a high-quality transit corridor3. This presumption would not apply, however, if project-specific or location-specific information indicates that the project will still generate significant levels of VMT. For example, the presumption might not be appropriate if the project:
o Has a floor area ratio of less than 0.75;
o Includes more parking than required by the jurisdiction; o Is inconsistent with the applicable Sustainable Communities Strategy; o Replaces affordable residential units with a smaller number of market-rate residential units. • Affordable Housing: The development project has 100% affordable units excluding manager's units.
• Local-Serving Retail/Essential Service: The development project contains retail or local essential services uses fewer than 50,000 SF of gross floor area. • Low VMT-Generation Area Screening: The development project is located in a low VMT area.
A development project needs to meet only one of the above screening criteria to be presumed to have a less than significant impact on transportation and circulation, under CEQA and pursuant to SB 743.
Retail Project Trip Generation Screening
The Project includes only a retail component (3,781 SF Fast Food Restaurant). Based on the above screening criteria, the Project would screen out of VMT analysis because the 3,781 SF restaurant is less 2 The OPR Technical Advisory defines a “major transit stop” as a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute periods (California Public Resources Code §21064.3).
3 The OPR Technical Advisory defines a “high-quality transit corridor” as a corridor with fixed route bus service with service intervals no longer than 15 minutes during peak commute hours (California Public Resources Code §21155).
Traffic Impact Assessment
26 than the 50,000 gross SF screening criterion. The retail component of the Project can be local-serving in nature and presumed to have a less than significant VMT impact.
Proximity to Transit-Based Screening
Currently, there are no transit routes near the proposed Project that meet the criteria to be considered a major transit stop or high-quality transit corridor. Therefore, the Project does not screen out of a VMT analysis based on transit priority area screening.
Residential Land Use Based Screening
Residential development projects with 100% affordable units would screen out of VMT analysis and presumed to have a less than significant VMT impact. However, the proposed Project does not propose any residential land uses. Therefore, the Project does not screen out of a VMT analysis based on affordable units.
Low VMT-Generation Area Screening
The City of Hawthorne’s VMT calculator was used to estimate the Project VMT to compare it to the county threshold (15% below the average). The results from the VMT calculator are shown in Appendix E.
Because the proposed Project is in a low VMT area, the Project screens out of a VMT analysis based on the low VMT-Generation Area screening criteria.
Screening Conclusion
The proposed Project meets two of the above screening criteria (Retail Project Site Plan Screening and Low VMT-Generation Area screening). The Project would screen out of further VMT analysis based on the land-use, size, and low VMT area and is presumed to have a less than significant transportation impact under CEQA pursuant to SB 743.
Traffic Impact Assessment
27 V. Sight Distance Analysis
A sight distance analysis was conducted for the three full access Project driveways, one along Inglewood Avenue, one along 133rd Street, and one along 134th Street. The analysis identified the potential parking restrictions that will be needed as a part of the Project and will be based on the stopping sight distance criteria established in the latest American Association of State Highway and Transportation Officials (AASHTO) guidelines, A Policy on Geometric Design of Highways and Streets, 2018. For Inglewood Avenue, the sight distance analysis assumed a design speed of 35 miles per hour (mph) based on the posted speed limit, which requires 250 feet of stopping sight distance. The sight triangles for the three Project driveways are shown in Figure 11 on the next page. To provide a clear line of sight for vehicles exiting the Inglewood Avenue driveway, 48 feet of red curb north of the driveway and 45 feet of red curb south of the driveway is recommended.
Along 133rd Street, existing on street parking is only allowed on the north side of the street. Along 134th Street, existing on street parking is only allowed on the south side of the street. Since on-street parking is restricted on the driveway sides of the streets, no sight distance analysis was required for the driveways along 133rd Street and 134th Street. Therefore, no additional parking restrictions are required for the driveways along 133rd Street and 134th Street.
81 81
82 82
81 81
81 82
OH ELEC
OH COMM
O
H
C
O
M
M
OH ELEC
O
H
C
O
M
M
10" SEWER
8" SEWER 8" SEWER 8" SEWER
S
T
O
R
M
S
T
O
R
M
8" SEWER
6" WATER
8" WA
TER 8" WA
TER 8" WA
TER
8" SEWER 8" SEWER
4" WA
TER 4" WA
TER 4" WA
TER
16" W
A
TER 16" W
A
TER 16" W
A
TER
6" WATER 6" WATER
2" GAS
6" G
A
S
6" G
A
S 6" G
A
S
3" GAS 3" GAS
2" GAS
McDONALD'S
(4584 PROTO)
±3,781 SF
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
(EV
CAPABLE)
W 133RD STREET
(MASSACHUSETTS AVE)
PUBLIC R.O.W.
S
O
U
T
H IN
G
L
E
W
O
O
D
AV
E
N
U
E
P
U
B
LIC
R.O.W.
W 134TH STREET
(RHODE ISLAND AVENUE)
PUBLIC R.O.W.
ONLY
XXXXXX STREET
CITY, STATE, ZIP CODE
XXXXXXX
XXXXXX, XX 9XXXX
(XXX)-XXX-XXX
Know what's
R McDonald's USA, LLC PRELIMINARY SITE C1.0
PLAN
NORTH
SCALE
LEGEND:
CONSTRUCTION NOTES:
SITE DATA
·
·
TITLE REPORT EXCEPTIONS
LEGAL DESCRIPTION
CITY OF
HAWTHORNE
SCALE: NOT TO SCALE
VICINITY MAP
ROSECRANS AVE
105
PROJECT SITE
W 135TH ST
W EL SEGUNDO BLVD
W 120TH ST
IMPERIAL HWY
CRENSHAW BLVD
PRAIRIE AVE
HAWTHORNE BLVD
S INGLEWOOD AVE
SAN DIEGO FWY
CENTURY FWY
405
W 134TH ST
W 133RD STRAMONA AVE
23'-6"
11'-0" 18'-0" 11'-0" 11'-0" 18'-0" 250'-0" 250'-0"
35 MPH
DECISION POINT
CLEAR SIGHT
TRIANGLE
40'-9"28'-6"
Proposed Red Curb - 48'
Proposed Red Curb - 45'
Traffic Impact Assessment
29 VI. Left Turn Pocket Analysis
An analysis was completed to determine if a southbound left-turn pocket is warranted on Inglewood Avenue at the Project Driveway. The analysis references the existing conditions and the Project trip generation.
Guidelines included in the National Cooperative Highway Research Program (NCHRP) Report 745 LeftTurn Accommodations at Unsignalized Intersections (2013) were also referenced to evaluate the need for a left turn pocket.
Average Daily Traffic (ADT) counts with lane utilization information were collected along Inglewood Avenue.
Based on the counts (shown in Appendix B), vehicles utilize the #1 and #2 lanes along Inglewood Avenue evenly, with the southbound direction being the higher volume direction. Additionally, the Project traffic used in the operational analysis (Figure 8) shows that the volume of vehicles making a southbound left into the proposed site are under 10 vehicles per hour for both the AM and PM time periods.
Based on guidance from the NCHRP Report 745, the following information is considered when determining the need for a left turn pocket.
• Development (urban/suburban)
• Number of lanes and approaches
• Peak-hour left turn and major roadway volume
• Design consistency within the corridor
After consideration of NCHRP guidance and review of the existing conditions and Project traffic, it is not recommended to provide a southbound left-turn pocket into the Project site. Inglewood Avenue (within the study area) provides two lanes with on-street parking in each direction. The average daily traffic along Inglewood Avenue is 21,619 vehicle per day and the existing roadway configuration is consistent within other locations in the study area.
With the addition of an exclusive left turn pocket, on-street parking in both directions would need to be removed and would result in design inconsistences along Inglewood Avenue within the study area. The offset legs at the intersection of Inglewood Avenue and 134th Street in addition to a left turn pocket into the Project site would result in poor access management due to reduced spacing between intersections.
The additional traffic generated by the Project could be accommodated without the addition of a left turn pocket, since the low volume of vehicles turning into the site would be able to queue in the travel lane without significantly increasing delay for through vehicle traffic. Adequate access to the site would still be provided via the driveways on 133rd Street and 134th Street.
Traffic Impact Assessment
30 VII. Crosswalk Warrant Analysis
Based on coordination with City staff, a crosswalk treatment warrant analysis at the intersection of Inglewood Avenue and W 134th Street was performed to determine the most suitable crosswalk treatment.
The two possible crosswalk treatments considered include Pedestrian Hybrid Beacons (PHBs) and Rectangular Rapid Flashing Beacons (RRFBs). Because PHBs and RRFBs operate similarly, only criteria for PHB’s were analyzed as a more conservative approach. Additionally, the proximity to the signalized intersections at Inglewood Avenue and 132nd/135th Street would make PHB’s more appropriate for traffic flow and coordination.
The analysis references the existing conditions including traffic volumes, speed limit, and roadway configuration, as well as the Project trip generation. The Federal Highway Administration’s (FHWA) Field Guide for Selecting Countermeasures at Uncontrolled Pedestrian Crossing Locations and the California Manual of Uniform Traffic Control Devices (CA MUTCD) were used as guidance for determining the appropriate treatment at the intersection.
FHWA Analysis
The FHWA guidelines identify the following three criteria to determine the type of crosswalk treatment:
1. Roadway Configuration
2. Vehicle Average Daily Traffic (ADT)
3. Speed Limit
Table 9 below shows the criteria for the different types of countermeasures along a roadway segment or at an intersection.
Table 9: FHWA Countermeasures
Inglewood Avenue at 134th street is a 4 lane, 35 MPH roadway without a raised median and ADT of 21,000 vehicles (Appendix B).
Traffic Impact Assessment
31 From Table 9 above, the appropriate countermeasures would include a high-visibility crosswalk, advance yield striping and signage, a pedestrian refuge island, and a PHB.
CA MUTCD Analysis
The CA MUTCD guidelines identify the following four criteria to determine if a PHB is warranted:
1. Major Street Pedestrian Volume
2. Major Street Vehicle Volume
3. Speed Limit
4. Crosswalk Length
Appendix F shows the application of the guidelines based on the information along Inglewood Avenue.
Based on the CA MUTCD guidelines, a PHB would not be warranted at the intersection of Inglewood Avenue and 134th Street.
Although existing conditions and roadway configuration allow for the installation of a PHB or RRFB, the peak hour pedestrian volumes do not warrant the installation of crosswalk with a RRFB or PHB. Therefore, a crosswalk at the intersection of Inglewood Avenue and 134th Street is not recommended.
Traffic Impact Assessment
32 VIII. Summary and Conclusions
This report documents the results of a Traffic Impact Assessment completed for the Project. The following summarizes the results of assessment:
Traffic Operation Analysis
• The traffic study includes an analysis of four (4) existing intersections which were selected as per discussions with the City.
• The Project is estimated to generate approximately 840 new daily trips, 84 new trips during the AM peak hour and 56 new trips during the PM peak hour.
• Weekday peak hour intersection analysis was conducted for four (4) scenarios including Existing (2024) without Project, Existing (2024) with Project, Future (2035) Year without Project conditions, and Future (2035) Year without Project conditions. • Under existing conditions, all intersections operate at LOS E or better during the AM and PM peak periods, except for the intersection of Inglewood Avenue and 135th Street, which operates at LOS F during the PM peak hour.
• Under existing conditions with Project, all intersections operate at LOS E or better during the AM and PM peak periods, except for the intersection of Inglewood Avenue and 135th Street, which operates at LOS F during the PM peak hour.
• Under future without Project conditions, all intersections operate at LOS E or better during the AM and PM peak periods.
• Under future conditions with Project, all intersections operate at LOS E or better during the AM and PM peak periods.
VMT Analysis
• The Project proposes a 3,781 square feet (SF) Fast Food Restaurant with a Drive-Thru. The Project would screen out of further VMT analysis based on the local-serving land-use and the Project being in a low VMT area. Therefore, the Project is presumed to have a less than significant transportation impact concerning VMT.
Sight Distance Analysis
• The Project proposes three full access driveways to access the Project Site. One driveway along Inglewood Avenue, one along 133rd Street, and one along 134th Street. • The stopping sight distance along Inglewood Avenue is 250 feet based on the latest American Association of State Highway and Transportation Officials (AASHTO) guidelines, A Policy on Geometric Design of Highways and Streets, 2018.
Traffic Impact Assessment
33 • To provide a clear line of sight for vehicles exiting the Inglewood Avenue driveway, 48 feet of red curb north of the driveway and 45 feet sourth of the driveway is recommended. • Since on-street parking is restricted on the driveway sides of the streets, no sight distance analysis was required for the driveways along 133rd Street and 134th Street. Therefore, no additional parking restrictions are required for the driveways along 133rd Street and 134th Street.
Left-turn Pocket Analysis
• Based on guidance from the NCHRP Report 745, a southbound left-turn pocket on Inglewood Avenue is not recommended due to the roadway configuration, vehicle average daily traffic (ADT), and speed limit.
Crosswalk Warrant Analysis
• Based on guidance from the FHWA, the location of the crosswalk would require a controlled crossing such as a PHB. However, the pedestrian demand does not warrant a PHB.
Traffic Impact Assessment
34 Appendix A – Approved Project Scoping Agreement
June 26, 2024
Dweejal Torado, T.E
Assistant Engineer
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
RE: Traffic Study Scope of Work for the Proposed McDonald’s at 13324 South Inglewood Avenue in the City of Hawthorne
Kimley-Horn and Associates, Inc. is pleased to submit this traffic study Scope of Work for the proposed McDonald’s at 13324 South Inglewood Avenue in the City of Hawthorne. The scope of the traffic study is summarized below. This scope of work is based on the review of the Los Angeles County (LA County) Transportation Impact Analysis Guidelines(July 2020) and discussions with City Staff.
Project Description
The applicant proposes to develop a 3,781 square-foot Fast Food Restaurant with a Drive-Thru.
The site is currently vacant. The following traffic study scope of work has been prepared in accordance with the LA County Transportation Impact Analysis Guidelines. The project site plan is shown on Attachment 1. The project is anticipated to open in 2025.
Study Scenarios
The following study scenarios will be included for analysis:
• Existing Conditions Without Project (2024)
• Existing With Project (2024)
• Cumulative Without Project (2035)
• Cumulative With Project (2035)
Each study scenario will include weekday morning peak hour and weekday evening peak hour analysis.
Study Methodology
Level of Service (LOS) analysis will be conducted for peak hour intersection operations at signalized and unsignalized intersections using the methods prescribed in the Highway Capacity Manual (HCM) 7th Edition. The traffic analysis will be conducted using the latest version of the Synchro software.
Impact Criteria
For intersections within the City, LOS D or better will be considered as acceptable. If project traffic causes operations at an intersection to go from acceptable (LOS D or better) to unacceptable (LOS E or F), the project would have a significant project-related effect at the intersection. If the