4.3A Conduct pressure and
functionality tests to verify proper
operation.
11/15/2025 2/1/2027
4.3B Adjust flow rates as needed
to maximize water efficiency.
11/15/2025 2/1/2027
4.3C Check for leaks and ensure
all connections meet code
requirements.
11/15/2025 2/1/2027
4.4 ADA Compliance
Considerations
11/15/2025 2/1/2027
4.4A Ensure proper fixture heights,
clearances, and handle
accessibility for compliance with
ADA guidelines.
11/15/2025 2/1/2027
4.4B Install lever-style or touchless
faucets for ease of use.
11/15/2025 2/1/2027
5.0 Plumbing
and Electrical
5.1 Site Preparation & Demolition 11/15/2025 2/1/2027
5.1A Clear and prepare the site for
construction.
11/15/2025 2/1/2027
5.1B Remove existing structures,
fixtures, and any non-compliant
elements.
11/15/2025 2/1/2027
5.2 Structural & Infrastructure
Upgrades:
11/15/2025 2/1/2027
5.2A Construct new or renovate
existing facilities per approved
design plans.
11/15/2025 2/1/2027
5.2B Upgrade plumbing, electrical,
and HVAC systems to meet
modern efficiency standards.
11/15/2025 2/1/2027
5.2C Install durable and weatherresistant materials for long-term sustainability.
11/15/2025 2/1/2027
5.3 ADA Compliance
Implementation
11/15/2025 2/1/2027
5.3A Construct or modify
pathways, ramps, and entryways
with proper slopes and handrails
11/15/2025 2/1/2027
5.3B Ensure doorways, restrooms,
and common areas meet ADA size
and accessibility requirements.
11/15/2025 2/1/2027
Agreement No. BHC2510
5.3C Install tactile warning
surfaces and proper signage for
visually impaired individuals
11/15/2025 2/1/2027
6.0 ADA
Accessories
and Fixtures
6.1 ADA Accessories Installation 11/15/2025 2/1/2027
6.1A Install grab bars in
designated areas for ADA
compliance
11/15/2025 2/1/2027
6.1B Mount accessible soap
dispensers, paper towel
dispensers, and hand dryers
11/15/2025 2/1/2027
6.1C Ensure ADA-compliant
signage is installed, including
braille and tactile lettering.
11/15/2025 2/1/2027
6.1D Install accessible mirrors with
the correct mounting height and tilt
angle.
11/15/2025 2/1/2027
6.1E Verify the placement of ADAcompliant door handles and locks.11/15/2025 2/1/2027
6.2 Final Fixtures and Finishes 11/15/2025 2/1/2027
6.2A Install partitions and doors in
restroom stalls, ensuring ADA stall
dimensions are met.
11/15/2025 2/1/2027
6.2B Apply final paint touch-ups
and ensure smooth wall finishes.
11/15/2025 2/1/2027
6.2C Verify proper sealing of
countertops, sinks, and flooring for
water resistance and durability.
11/15/2025 2/1/2027
6.2D Conduct a final walkthrough
to inspect tile work, grout, and any
necessary caulking.
11/15/2025 2/1/2027
6.3 Quality Control & Compliance 11/15/2025 2/1/2027
6.3A Ensure all installations meet
ADA standards and California
building codes.
11/15/2025 2/1/2027
6.3B Conduct a final inspection to
confirm functionality and
accessibility of all features.
11/15/2025 2/1/2027
6.3C Address any last-minute
adjustments or minor fixes as
needed before project completion
11/15/2025 2/1/2027
Agreement No. BHC2510
7.0 Inspection
and Project
Management
7.1 Project Management &
Oversight
11/15/2025 2/1/2027
7.1A Coordinate with contractors
and subcontractors to ensure work
progresses on schedule.
11/15/2025 2/1/2027
7.1B Monitor budget adherence
and track project expenditures.
11/15/2025 2/1/2027
7.1C Ensure proper
documentation of progress,
including photos and reports.
11/15/2025 2/1/2027
7.2 Inspection Coordination 11/15/2025 2/1/2027
7.2A Schedule and oversee all
required inspections, including
rough-in, plumbing, electrical,
and final ADA compliance
checks
11/15/2025 2/1/2027
7.2B Ensure all installations
meet city codes, health and
safety regulations, and ADA
standards.
11/15/2025 2/1/2027
7.2C Work with inspectors to
resolve any compliance issues
or necessary corrections.
11/15/2025 2/1/2027
7.3 Quality Control &
Compliance
11/15/2025 2/1/2027
7.3A Conduct a final
walkthrough to verify the
completion of all work according
to approved plans.
11/15/2025 2/1/2027
7.3B Ensure finishing touches,
including fixtures, signage, and
accessibility features, are
properly installed.
11/15/2025 2/1/2027
7.3C Obtain final approvals and
signoffs from city officials and
inspectors.
11/15/2025 2/1/2027
Project Close-Out - Submit Final
reports & Invoices.
2/2/2027 3/31/2027
Agreement No. BHC2510
EXHIBIT B
Holly Park Bathroom Remodel Project
PROJECT BUDGET
Develop Design Soliticitation RFP $0 $0 $0
Evaluations of Propsers $0 $0 $0
Selection and Board Approval $0 $0 $0
Contract Award for Design $0 $0 $0
Design of full set of Plans $0 $0 $0
Develop Construction Solicitation Bid Package $0 $0 $0
Evaluation of Bid proposal $0 $0 $0
Selection and Board Approval $0 $0 $0
Contract Award for Construction Bid $0 $0 $0
Construction $0 $0 $0
1.1 Site Assessment & Existing Conditions
1.1A
Conduct a site survey to evaluate the current condition of the restroom facilities, including structural integrity, plumbing, and electrical systems.
$5,200 $1,222 $6,422.00
1.1B Assess existing accessibility features to identify necessary ADA compliance upgrades. $5,200 $1,222 $6,422.00
1.1C Evaluate water usage efficiency and identify areas for improvement. $5,200 $1,222 $6,422.00
1.1D Identify opportunities for integrating sustainable landscaping around the restroom. $5,200 $1,222 $6,422.00
1.2 Design Development
1.2A Create preliminary conceptual designs that enhance functionality, accessibility, and aesthetics. $5,200 $1,222 $6,422.00
1.2B Select materials that are durable, low-maintenance, and environmentally friendly. $5,200 $1,222 $6,422.00
1.2C Incorporate water-efficient fixtures such as low-flow toilets, urinals, and faucets. $5,200 $1,222 $6,422.00
1.2D Plan for proper ventilation, lighting, and energy-efficient solutions. $5,200 $1,222 $6,422.00
1.2E Develop a landscaping plan with native, drought-resistant plants to complement the restroom’s surroundings. $5,200 $1,222 $6,422.00 SECTION 1 SUBTOTAL $46,800 $10,998
0 Design
Solicitation
Constructio
n
Solicitation
1 Planning
and design
TOTAL PROJECT
BUDGET
HOLLY PARK BATHROOM REMODEL PROJECT
TASK
NO.
TASK
NAME Task Details/Desciptions BHUWC P40 BUDGET
HAWTHORNE
MATCHING
FUNDS
Agreement No. BHC2510
2.1 Pre-Demolition Planning & Permits
2.1A Obtain necessary demolition permits and approvals from city agencies. $5,000 $1,500 $6,500.00
2.1B Separate and sort demolition materials for proper disposal or recycling in accordance with city and state waste
management regulations.d.
$5,000 $1,500 $6,500.00
2.1C Coordinate with utility providers to shut off or relocate water, sewer, and electrical connections as required. $7,500 $1,500 $9,000.00
2.1D Establish safety protocols, including fencing, signage, and dust control measures to ensure public and worker safety. $7,500 $1,500 $9,000.00
2.2 Demolition of Existing Restroom Facility
2.2A Safely dismantle and remove restroom structures,
including walls, roofing, plumbing, electrical fixtures, and foundations.
$7,500 $1,500 $9,000.00
2.2B Separate and sort demolition materials for proper disposal or recycling in accordance with city and state waste
management regulations.
$7,500 $2,500 $10,000.00
2.2C Remove outdated or inefficient plumbing and electrical components to prepare for new sustainable installations. $7,500 $2,500 $10,000.00
2.2D Plan for proper ventilation, lighting, and energy-efficient solutions. $8,888 $6,888 $15,776
2.2E Develop a landscaping plan with native, drought-resistant plants to complement the restroom’s surroundings. $8,888 $8,888 $17,776
2.3 Site Cleaning & Grading
2.3A Remove debris and clear the site for new construction $7,500 $2,500 $10,000.00
2.3B Conduct soil testing and compaction analysis to ensure a stable foundation for the remodel. $7,500 $2,500 $10,000.00
2.3C Grade and level the site to align with the new design specifications and improve drainage. $7,500 $2,500 $10,000.00
2.4 Environmental & Sustainability Considerations
2.4A Implement erosion and dust control measures to prevent environmental impact. $7,500 $2,500 $10,000.00
2.4B Protect existing trees, landscaping, and natural features surrounding the restroom area. $7,500 $2,500 $10,000.00 SECTION 2 SUBTOTAL $102,776 $40,776
3.1 Site Preparation & Demolition
3.1A Clear and prepare the site for construction. $32,500 $9,833 $42,333.00
3.1B Remove existing structures, fixtures, and any noncompliant elements. $32,500 $10,833 $43,333.00
3.2 Structural & Infrastructure Upgrades
3.2A Construct new or renovate existing facilities per approved design plans. $32,500 $10,833 $43,333.00
3.2B Upgrade plumbing, electrical, and HVAC systems to meet modern efficiency standards. $32,500 $10,833 $43,333.00
3.2C Install durable and weather-resistant materials for longterm sustainability.. $32,500 $10,833 $43,333.00
3.3 ADA Compliance Implementation
3.3A Construct or modify pathways, ramps, and entryways with proper slopes and handrails $32,500 $10,833 $43,333.00
3.3B Ensure doorways, restrooms, and common areas meet
ADA size and accessibility requirements. $32,500 $10,833 $43,333.00
3.3C Install tactile warning surfaces and proper signage for visually impaired individuals $32,500 $10,833 $43,333.00
3.3D Adjust counter heights, seating, and amenities to meet universal accessibility standards. $32,500 $10,833 $43,333.00 2 Demo &
Site
Preparation
3 Constructio
n and ADA
Complianc
e Work
Agreement No. BHC2510
SECTION 3 SUBTOTAL $292,498 $96,499
4.1 Assessment & Preparation
4.1A Evaluate existing plumbing infrastructure and determine necessary modifications. $7,812 $2,604 $10,416.00
4.1B Select and procure water-efficient fixtures, including lowflow toilets, urinals, and faucets that meet EPA WaterSense standards.
$7,812 $2,604 $10,416.00
4.1C Ensure compliance with local plumbing codes and ADA accessibility requirements. $7,812 $2,604 $10,416.00
4.2 Fixture Installation
4.2A Remove and properly dispose of outdated or non-compliant fixtures. $7,812 $2,604 $10,416.00
4.2B Install new low-flow toilets and urinals to minimize water usage.
$7,812 $2,604 $10,416.00
4.2C Integrate touchless or metered faucets to control water flow and reduce waste. $7,812 $2,604 $10,416.00
4.2D Ensure all fixtures are securely mounted and properly sealed to prevent leaks. $7,812 $2,604 $10,416.00
4.3 System Testing & Adjustments
4.3A Conduct pressure and functionality tests to verify proper operation. $7,812 $2,604 $10,416.00
4.3B Adjust flow rates as needed to maximize water efficiency. $7,812 $2,604 $10,416.00
4.3C Check for leaks and ensure all connections meet code requirements. $7,812 $2,604 $10,416.00
4.4 ADA Compliance Considerations
4.4A Ensure proper fixture heights, clearances, and handle accessibility for compliance with ADA guidelines. $7,812 $2,604 $10,416.00
4.4B Install lever-style or touchless faucets for ease of use. $7,812 $2,604 $10,416.00 SECTION 4 SUBTOTAL $93,744 $31,248
5.1 Site Preparation & Demolition
5.1A Clear and prepare the site for construction. $12,188 $4,063 $16,250.00
5.1B Remove existing structures, fixtures, and any noncompliant elements. $12,188 $4,063 $16,250.00
5.2 Structural & Infrastructure Upgrades:
5.2A Construct new or renovate existing facilities per approved design plans. $12,188 $4,063 $16,250.00
5.2B Upgrade plumbing, electrical, and HVAC systems to meet modern efficiency standards. $12,188 $4,063 $16,250.00
5.2C Install durable and weather-resistant materials for longterm sustainability. $12,188 $4,063 $16,250.00
5.3 ADA Compliance Implementation
5.3A Construct or modify pathways, ramps, and entryways with proper slopes and handrails $12,188 $4,063 $16,250.00
5.3B Ensure doorways, restrooms, and common areas meet
ADA size and accessibility requirements. $12,188 $4,063 $16,250.00
5.3C Install tactile warning surfaces and proper signage for visually impaired individuals $12,188 $4,063 $16,250.00 5 Plumbing
and
Electrical
4 Installation
of Water
Saving
Features
Agreement No. BHC2510
SECTION 5 SUBTOTAL $97,500 $32,500
6.1 ADA Accessories Installation
6.1A Install grab bars in designated areas for ADA compliance $6,250 $2,083 $8,333.00
6.1B Mount accessible soap dispensers, paper towel
dispensers, and hand dryers $6,250 $2,083 $8,333.00
6.1C Ensure ADA-compliant signage is installed, including braille and tactile lettering. $6,250 $2,083 $8,333.00
6.1D Install accessible mirrors with the correct mounting height and tilt angle. $6,250 $2,083 $8,333.00
6.1E Verify the placement of ADA-compliant door handles and locks. $6,250 $2,083 $8,333.00
6.2 Final Fixtures and Finishes
6.2A Install partitions and doors in restroom stalls, ensuring ADA stall dimensions are met. $6,250 $2,083 $8,333.00
6.2B Apply final paint touch-ups and ensure smooth wall finishes. $6,250 $2,083 $8,333.00
6.2C Verify proper sealing of countertops, sinks, and flooring for water resistance and durability. $6,250 $2,083 $8,333.00
6.2D Conduct a final walkthrough to inspect tile work, grout, and any necessary caulking. $6,250 $2,083 $8,333.00
6.3 Quality Control & Compliance
6.3A Ensure all installations meet ADA standards and California building codes. $6,250 $2,083 $8,333.00
6.3B Conduct a final inspection to confirm functionality and accessibility of all features. $6,250 $2,083 $8,333.00
6.3C Address any last-minute adjustments or minor fixes as needed before project completion $6,250 $2,083 $8,333.00 SECTION 6 SUBTOTAL $74,997 $24,999
7.1 Project Management & Oversight
7.1A Coordinate with contractors and subcontractors to ensure work progresses on schedule. $4,583 $1,528 $6,111.00
7.1B Monitor budget adherence and track project expenditures. $4,583 $1,528 $6,111.00
7.1C Ensure proper documentation of progress, including photos and reports. $4,583 $1,528 $6,111.00
7.2 Inspection Coordination
7.2A Schedule and oversee all required inspections, including rough-in, plumbing, electrical, and final ADA compliance checks $4,583 $1,528 $6,111.00
7.2B Ensure all installations meet city codes, health and safety regulations, and ADA standards. $4,583 $1,528 $6,111.00
7.2C Work with inspectors to resolve any compliance issues or necessary corrections. $4,583 $1,528 $6,111.00
7.3 Quality Control & Compliance
7.3A Conduct a final walkthrough to verify the completion of all work according to approved plans. $4,583 $1,286 $5,869.00
7.3B Ensure finishing touches, including fixtures, signage, and accessibility features, are properly installed. $4,583 $1,528 $6,111.00
7.3C Obtain final approvals and sign-offs from city officials and inspectors. $5,019 $1,000 $6,019.00
6 ADA
Accessorie
s and
Fixtures
7 Inspection
and Project
Manageme
nt
Agreement No. BHC2510
SECTION 7 SUBTOTAL $41,685 $12,980
6 Project Close-Out - Submit Final reports & Invoices.
PROJECT TOTALS $750,000 $250,000 $1,000,000.00
Agreement No. BHC2510
EXHIBIT B, Attachment 1
ELIGIBLE COSTS
COSTS EXPLANATION EXAMPLES
(All eligible costs must be supported by appropriate documentation.) Personnel or Employee Services
• Must be computed according to the Grantee’s prevailing wage or salary scales • Must be computed on actual time spent on Project
• Must not exceed the Grantee’s established rates for similar positions • Wages and benefits
• Work performed by another section/department in agency Consultant Services
• Costs paid to consultants necessary for the Project
• Consultants must be paid in compliance with the Grantee’s customary method and rate • No consultant fee shall be paid to the Grantee’s own employees without prior approval • Costs paid to consultants necessary for the Project
Planning Costs
• Include planning, plan documentation, designs, appraisals and negotiations, permit costs, consultant costs
• CEQA compliance
• Construction plans
• Master Plans
Personnel or Employee Services
• Must be computed according to the Grantee’s prevailing wage or salary scales • Must be computed on actual time spent on Project
• Must not exceed the Grantee’s established rates for similar positions • Wages and benefits
• Work performed by another section/department in agency Consultant Services
• Costs paid to consultants necessary for the Project
• Consultants must be paid in compliance with the Grantee’s customary method and rate • No consultant fee shall be paid to the Grantee’s own employees without prior approval • Costs paid to consultants necessary for the Project
Miscellaneous
• Other Project-related costs
• Communications expenses
• Signs/Interpretive aids/Displays
• Travel costs are only to be reimbursed at the current State Rate(s) for travel.
Agreement No. BHC2510
EXHIBIT B, Attachment 2
INELIGIBLE COSTS
INELIGIBLE COSTS EXPLANATION EXAMPLES
(The following is a non-exclusive list of ineligible project costs.) Operations and Maintenance Costs
• Costs necessary for the short or long-term operation and maintenance of property or facilities once the property has been acquired or the facility or area has been restored, rehabilitated, or developed
Non-fixed Equipment
• Equipment that is not permanently fixed to the project facility or used for construction Mitigation Costs
• Costs associated with exclusively fulfilling mitigation requirements for this or other projects Ceremonial or Publicity Expenses
• Funds may not be used for ceremonies, parties, or other publicity expenses (except for required signage)
Ineligible Travel
• Travel costs not directly associated with the project • Travel claimed when no work time was claimed for the same period Lobbying/Fundraising
• Costs associated with grant application preparation, for this grant or for others associated with this or any other project
• Costs associated with lobbying legislature or other bodies for funds for this or any other project Contract Cost Overruns
• Unapproved contract costs overruns exceeding the allowable amount as per contract budget specification
Agreement No. BHC2510
EXHIBIT C - Payment Request Form
State of California – The Resources Agency
BALDWIN HILLS CONSERVANCY
N/A BHC2503
1. PROJECT NUMBER 2. CONTRACT NUMBER
City of Hawthorne
3. GRANTEE
Holly Park Bathroom Remodel Project
4. PROJECT TITLE
Advance Reimbursement Final | INVOICE #
5. TYPE OF PAYMENT
6. PAYMENT INFORMATION
(ROUND ALL FIGURES TO THE NEAREST DOLLAR)
A. Total Grant Amount $ 750,000
B. Funds Billed to Date $
C. Available (A. minus B.) $
D. Amount of This Request $
E. Remaining Funds after This Payment (C. minus D.) $
7. SEND WARRANT TO:
ATTENTION:
GRANTEE NAME
STREET ADDRESS
CITY/STATE/ZIP CODE
8. SIGNATURE OF AUTHORIZED PERSON TITLE DATE
FOR BALDWIN HILLS CONSERVANCY ONLY
BHUWC Executive Officer
PAYMENT APPROVAL SIGNATURE DATE
Agreement No. BHC2510
EXHIBIT C
PAYMENT INSTRUCTIONS
The following instructions are keyed to corresponding items on the Payment Request Form:
1. PROJECT NUMBER -- The number assigned by the State to this project.
2. CONTRACT NUMBER -- As shown in Certification of Funding section of the project contract.
3. GRANTEE -- GRANTEE name as shown on the project contract.
4. PROJECT TITLE -- Title of project for which payment is requested.
5. TYPE OF PAYMENT -- Check appropriate box.
6. PAYMENT INFORMATION
(a) Grant Project Amount -- The amount of state grant funds allocated to this project. (b) Funds Billed to Date -- Total amount already billed for this project. (c) Available -- (a. minus b.)
(d) Amount of This Payment Request -- Amount that is being requested. (e) Remaining Funds After This Payment -- (c. minus d.)
7. SEND WARRANT TO – Grantee name, address and contact person.
8. SIGNATURE OF AUTHORIZED REPRESENTATIVE.
Agreement No. BHC2510
EXHIBIT D
Holly Park Bathroom Remodel Project
PROJECT CERTIFICATION FORM
GRANTEE: City of Hawthorne PROJECT NUMBER: BHC2510
GRANTEE CONTACT FOR AUDIT PURPOSES NAME:
ADDRESS:
PHONE: EMAIL:
PROJECT DESCRIPTION – list facilities developed and/or property acquired (use additional pages if necessary):
LIST OTHER FUNDS ON PROJECT (SOURCES AND ACTUAL AMOUNTS) (use additional pages if necessary):
INTEREST EARNED ON ADVANCE GRANT FUNDS: $
HAS NOTICE OF COMPLETION BEEN FILED? YES NO
IF NO, PLEASE EXPLAIN:
CERTIFICATION:
I hereby certify that all grant funds were expended on the above-named project(s) and that the project(s) is complete and we have made final payment for all work done.
Grantee Authorized Representative (signature) Date
AGENDA ITEM NO. 20.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 06/24/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Agreement With Telehealth Van, LLC., To Provide Virtual Telehealth Resources And Family Support For Low Income and Unhoused Residents.
RECOMMENDED MOTION:
Staff Recommends that the City Council Approve the Agreement with Telehealth Van, LLC.
DISCUSSION:
The subject agreement with Telehealth Van, LLC., (Telehealth) would offer the city residents with virtual medical and mental health resources. Telehealth had been operating in the city to assist those who were unhoused or low income during the pandemic, which was federally funded. The Council directed the staff to continue the program with a funding cap of $100,000 for the year with the revenues generated from the city's cannabis program. The agreement provides for two telehealth vans, two days per week at the price of $768 per each van with a cap of $100,000.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
Impact of $100,000 from General Fund.
NOTICING PROCEDURE:
72 hours posted notice pursuant to Ralph M. Brown Act.
ATTACHMENTS
Telehealth Agreement
Exhibit A - Scope of Work
AGREEMENT BETWEEN THE CITY OF HAWTHORNE AND
TELEHEALTH VAN, LLC
TO PROVIDE VIRTUAL TELE-HEALTH RESOURCES AND FAMILY SUPPORT
FOR LOW INCOME AND UNHOUSED RESIDENTS
THIS AGREEMENT is made and effective as of July 1, 2025, between the City of Hawthorne (“City”) and TeleHealth Van , LLC (“Provider”). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on July 1, 2025 for the duration of One Year and shall terminate on June 30, 2026 unless extended by written mutual agreement of both City and Provider.
2. SERVICES
Provider shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
3. PERFORMANCE
Provider shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all tasks described herein. Provider shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Provider hereunder in meeting its obligations under this Agreement.
4. CITY MANAGEMENT
The City Manager or his/her designee shall represent City in all matters pertaining to the administration of this Agreement, review and approval of all services performed by Provider.
5. COMPENSATION
(a) City agrees to pay Provider $768 per each telehealth van that Provider delivers City with the 5G-enabled service vans in accordance with the payment rates and terms as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full. (b) Provider shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition those set forth herein, unless such additional services are authorized in advance and in writing by the City Manager or his/her designee. Provider shall be compensated for any additional services in the amounts and in the manner as agreed to by the City Manager or his/her designee and Provider at the time City’s written authorization is given to Provider for the performance of said services.
(c) Provider will submit invoices for actual services performed on a monthly basis. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If City disputes any of Provider’s fees it shall give a written notice to Provider within fifteen (15) days of receipt of an invoice of any disputed fees set forth on the invoice. (d) The total compensation paid to Provider shall not exceed One Hundred Thousand Dollars ($100,000).
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any potion hereof, by serving upon Provider thirty (30) days prior written notice.
Upon receipt of said notice, Provider shall immediately cease all work under this Agreement, unless the notice provides otherwise. If City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidates the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, City shall pay to Provider the actual value of the work performed up to the time of termination. Upon termination of the Agreement pursuant to this Section, Provider shall submit within ten (10) days after receipt of the termination notice its invoice to City.
(c) Provider may terminate this Agreement at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any potion hereof, by serving upon City thirty (30) days prior written notice. Upon receipt of said notice, City will pay Provider for all services performed up to and including the effective date of termination.
7. DEFAULT OF PROVIDER
(a) Provider’s failure to comply with the provision of this Agreement shall constitute a default. In the event that Provider is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Provider for any work performed after the date of default and can terminate this Agreement immediately by written notice to Provider. If such failure by Provider to make progress in the performance of work hereunder arises out of causes beyond Provider’s reasonable control, and without fault or negligence of Provider, it shall not be considered a default.
(b) If the City Manager or his/her designee determines that the Provider is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon Provider a written notice of the default. Provider shall have ten (10) days after service of said notice in which to cure the default by rendering a satisfactory performance. In the event that Provider fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. INDEMNIFICATION
When the law establishes a professional standard of care for Provider’s services, to the fullest extent permitted by law, Provider shall indemnify, and hold harmless City and any and all of its officials, employees (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including reasonable attorney’s fees and costs to the extent same are caused in whole or in part by an negligent act, error or mission of Provider, its officers, agents, employees or sub-consultants (or any entity or individual that Provider shall bear the legal liability thereof) in the performance of professional services under this Agreement. This indemnification clause shall also apply to any claim or liabilities caused by any negligence in the operation of the said telehealth vans.
To the extent that Provider’s services are subject to California Civil Code 2782.8, the above indemnity, including the cost to defense, shall be limited to the extent required by Civil Code Section 2782.8.
10. INSURANCE
(a) Provider shall maintain in-force: Commercial General Liability and professional Liability Insurance. During the term of this Agreement, Provider shall maintain in full force and effect a policy of public liability insurance with minimum coverage of $2,000,000 per occurrence and $4,000,000 aggregate, in accordance with the requirements provided by City to Provider. Provider shall also maintain in-force; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $2,000,000 per occurrence and $4,000,000 aggregate against any injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
(b) Provider shall maintain in-force Workers’ Compensation and Employer’s Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Certificate to Self-Insure. Acceptable minimum limits for this coverage are: Workers’ Compensation; Statutory in California; Employer’s Liability, $1,000,000. (c) Certificates of Insurance. Provider shall furnish to City evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted or authorized to do business in the state of California will be provided, indicating that the respective policy(s) meets the following requirements: (1) City, its officers, employees, and agents shall be named as additional insured on the General Liability Insurance and the Professional Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice to City or 10 days notice for nonpayment of the premium; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of Provider’s both General Liability insurance and Professional Liability insurance; (4) Both General Liability Insurance and Professional Liability Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto.
11. INDEPENDENT CONSULTANT
(a) Provider is and shall at all times remain as to the City a wholly independent Provider. The personnel performing the services under this Agreement on behalf of Provider shall at all times be under Provider’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Provider or any of Provider’s officers, employees, or agents, except as set forth in this Agreement. Provider shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Provider shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner. (b) No employee benefits shall be available to Provider in connection with the performance of this Agreement. Except for the fees paid Provider as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Provider for performing services hereunder for City.
City shall not be liable for compensation or indemnification to Provider for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
Provider shall keep itself informed of applicable State and Federal laws and regulations, including, but not limited to, the Health Insurance Portability and Accountability Act (HIPAA), which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. Provider shall at all times observe and comply with all such laws and regulations pursuant to sound professional practices. City, and its officers and employees, shall not be liable at law or in equity occasioned by negligent failure of Provider to comply with this Section.
13. UNDUE INFLUENCE
Provider declares that no undue influence or pressure is used against or in concert with any officers or employee of City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement.
No officer or employee of City will receive compensation, directly or indirectly, from Provider, or from any officer, employee or agent of Provider, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Performance and Services under this Agreement during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Performance and Services under this Agreement.
15. RELEASE OF INFORMATIN/CONFLICTS OF INTEREST
(a) All information gained by Provider in performance of this Agreement shall be considered confidential and shall not be released without City’s prior written authorization. Provider, its officers, employees, agents, or sub-consultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement. Response to a subpoena or court order shall not be considered “voluntary” provided Provider gives City notice of such court order or subpoena. (b) Provider shall promptly notify City should Provider, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder.
City retains the right, but has no obligation, to represent Provider and/or be present at any deposition, hearing, or similar proceeding. Provider agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests served on Provider.
However, City’s right to review any such response does not imply or mean the right by City control, direct, or rewrite said response.
16. NOTICES
The Parties shall submit in writing all notices and correspondence that this Agreement requires or permits, and shall deliver the notices and correspondence to the places set forth below. The parties may give notice by: (a) personal delivery; (b) U.S. mail, first class postage prepaid; (c) “Certified” U.S. mail, postage prepaid, return receipt requested; (d) facsimile or (e) email.
CITY: Vontray Norris, Interim City Manager
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
PROVIDER: Dion Rambo
President
TeleHealth Van, LLC
9100 S. Sepulveda Blvd.
Suite 124
Los Angeles, CA 90045
17. ASSIGNMENT
Provider shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of City.
18. LICENSES
At all times during the term of this Agreement, Provider shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
19. GOVERNING LAW
City and Provider understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Hawthorne.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. The Agreement between the City and Provider dated August 2, 2021 and all Amendments thereto are hereby mutually agreed to terminate upon the execution of this Agreement. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party’s own independent investigation of any and all facts such party deems material.
21. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Provider warrants and represents that he/she has the authority to execute this Agreement on behalf of Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF HAWTHORNE TELEHEALTH VAN, LLC
By:______________________ By:_____________________
Vontray Norris Dion Rambo
City Manager President
Attest:
___________________________
Dayna Williams Hunter
City Clerk
Approved as to Form:
By:_________________________
Robert M. Kim
City Attorney
EXHIBIT A
SCOPE OF WORK
SCOPE OF WORK
TELEHEALTH VAN, LLC
(Exhibit A)
Scope
Objective: City of Hawthorne’s goal of providing healthcare support to the housed and unhoused residents in the City with the mobile telehealth vans.
Essential Scope of Work: TeleHealth Van, LLC (Provider) shall provide two telehealth vans, two days per week or the total of four telehealth vans each week. The below list of services are the essential work to be performed and are not exhaustive of all services to be offered to the residents by the Provider:
Telemedicine Consultation
1. Virtual Health Professional Consultation/Evaluation
2. Mental Health Counseling with a Licensed Professional Basic Health Screenings
1. Blood Pressure, Blood Sugar Level, Pulse Oximeter Checks
2. Temperature Checks
3. Assessment of Symptoms
Health Education & Outreach
1. Distribute Educational Materials Re. Healthy Living, Nutrition, Preventive Care
2. Provide Information on Local Programs & Benefits such as Food Banks and Assisted Housing.
Case Management & Navigation Support
1. Assist and Counsel in Navigation of Health Insurance and Public Benefit Programs.
2. Referrals to Primary Care, Behavioral Health, Other Essential Medical, Mental and Social Services.
Reports
Quarterly reports are to be provided to the City Manager on the first day of the month, every three months with the first report submitted on or before October 1, 2025. The reports are to contain the following:
Service Metrics & Utilization
1. Total Number of Residents Served
2. Total Number of Unique Individuals Reached
3. Types of Services Provided, e.g., General Health, Mental Health, Medial Screenings, Vaccinations.
4. Numbers of Follow-Up Appointments and/or Referrals Made. Demographics
1. Age and Gender Breakdown
2. Neighborhood Data (to identify which communities are benefitting from the service)
3. Special Population Served (Seniors, Unhoused, Youth/Minors) Outreach & Engagements
1. Summary of Outreach Activities, e.g., Community Events, Collaboration with Local Agencies, Partnerships with Shelters or Clinics
2. Success Stories and/or Testimonials
Price
The compensation to Provider shall be Seven Hundred Sixty Eight Dollars ($768) for each van per day. For two telehealth vans, two days per week, the City shall pay Provider Three Thousand Seventy Two Dollars ($768x4 or $3,072) per week. Unless amended and agreed by both the City and Provider, the payments for Provider’s services shall not exceed One Hundred Thousand Dollars ($100,000) for the full term of the one year agreement.
AGENDA ITEM NO. 21.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 06/24/2025
Originating Department: Planning
City Manager: Department Head:
SUBJECT:
Professional services agreement with MNS Engineer, Inc. to provide temporary staffing to the Planning Department.
RECOMMENDED MOTION:
Approve agreement.
DISCUSSION:
The Planning Department is currently understaffed by two positions--Planning Clerk and Planning Assistant. This contract is for one planner to interface with the public and to assist with plan checking and license review activities during the period of staff recruiting.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Goal 3: Improve development processing and customer service operations.
FISCAL IMPACT:
Up to $129,500, to be paid with the savings in Planning Department's FY2025-2026 personnel budget resulting from two vacancies.
NOTICING PROCEDURE:
Not required.
ATTACHMENTS
MNS Staffing Agreement 2
1 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF
HAWTHORNE AND MNS ENGINEERS, INC.
This PROFESSIONAL SERVICES AGREEMENT (“AGREEMENT”) is made and entered into this ____ day of _____________, 2025, by and between the City of Hawthorne, a California municipal corporation and general law city (“CITY”) and MNS Engineers, Inc., a California Corporation (“CONSULTANT”) (Collectively, the “Parties”). This agreement is made with reference to the following:
RECITALS
A. CITY requested a proposal for professional services with respect to providing asneeded Contract Planning Services for the City’s Planning Department.
B. CONSULTANT submitted a scope of work and a schedule of fees for the performance of such services, a true and correct copy of which is attached hereto as Exhibit "A" and by this reference made a part hereof.
C. CITY desires for CONSULTANT to provide professional services as described in Exhibit “A”.
D. CONSULTANT represents in meeting its obligations under this AGREEMENT, CONSULTANT shall employ, generally accepted standards and practices utilized by persons engaged in providing services similar to or under similar circumstances to those required of CONSULTANT under this AGREEMENT.
NOW, THEREFORE, in consideration of the foregoing Recitals, the Agreement of the parties as set forth herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:
1. DEFINITIONS
The following definitions shall apply to the following terms, except where the context of this AGREEMENT otherwise requires:
(a) Services: CONSULTANT shall provide professional services as described in Exhibit "A", attached herein.
(b) Duration: Said AGREEMENT shall be effective from the date of execution of this AGREEMENT until December 31, 2025.
(c) Consultant: MNS Engineers, Inc., 3850 Vine Street, Riverside, CA 92507. (d) City: 4455 w 126th St., Hawthorne, CA 90250
2 2. SCOPE OF SERVICES
(a) CONSULTANT shall forthwith undertake and complete the scope of work in accordance with Exhibit "A" hereto and all in accordance with any applicable law, ordinances, and guidelines, all to the reasonable satisfaction of CITY. (b) CONSULTANT shall, at CONSULTANT'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONSULTANT, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONSULTANT, CONSULTANT hereby warrants that such persons shall be fully qualified to perform services required hereunder. CONSULTANT further agrees that no subcontractor shall be retained by CONSULTANT, except upon the prior written approval of CITY.
3. COMPENSATION, METHOD OF PAYMENT, AND ADDITIONAL SERVICES (a) CITY shall pay CONSULTANT no more than ($129,500.00). (b) Payments to CONSULTANT shall be made by CITY in accordance with the invoices submitted by CONSULTANT, and such invoices shall be paid within thirty (30) days after said invoices are received by CITY. Each invoice shall detail work performed and charges.
All charges shall be in accordance with CONSULTANT's proposal with respect to project expenses as set forth in Exhibit "A".
(c) Payment to CONSULTANT for work performed pursuant to this AGREEMENT shall not be deemed to waive any defects in work performed by CONSULTANT.
4. CITY ASSISTANCE AND AVAILABILITY OF CITY RECORDS
(a) The CITY shall provide the following assistance to CONSULTANT as needed so CONSULTANT can perform the services described above:
(i.) Photographically reproducible copies of forms, documents, codes and other information, if available, which CONSULTANT considers necessary in order to complete the project.
(ii.) Such information as is generally available from CITY files applicable to the scope of work. Scope of Work.
(iii.) Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties.
5. CONSULTANT’S BOOK OF RECORDS
3 (a) CONSULTANT shall maintain any and all documents and records demonstrating or relating to CONSULTANT's performance of services pursuant to this AGREEMENT.
CONSULTANT shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to CITY pursuant to this AGREEMENT. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently complete and detailed so as to permit an accurate evaluation of the services provided by CONSULTANT pursuant to this AGREEMENT. Any and all such documents or records shall be maintained for five (5) years from the date of execution of this AGREEMENT and to the extent required by laws relating to audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying at any time during regular business hours, upon written request by the CITY or CITY's designated representative. Copies of such documents or records shall be provided directly to the requesting party for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon. Such documents and records shall be made available at CONSULTANT's address indicated for receipt of notices in this AGREEMENT.
(c) Where CITY or CONSULTANT has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or discarded due to dissolution or termination of CONSULTANT's business, the CITY may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to all parties to this AGREEMENT, as well as to their successors-ininterest and authorized representatives.
6. TERMINATION OF AGREEMENT
This AGREEMENT may be terminated without cause by CITY upon the giving of a written "Notice of Termination" to CONSULTANT upon thirty (30) days prior written notice or the CONSULTANT may terminate this contract upon thirty (30) days prior written notice. In the event this Agreement is so terminated, CONSULTANT shall be compensated on a pro-rata basis with respect to the percentage of the project completed as of the date of termination. In no event, however, shall CONSULTANT receive more than the maximum specified in paragraph 3(a), above. CONSULTANT shall provide to CITY any and all documents, data, studies, surveys, drawings, maps, models, photographs, and reports, whether in draft or final form, prepared by CONSULTANT as of the date of termination. CONSULTANT may not terminate this Agreement except for cause.
7. NOTICES AND DESIGNATED REPRESENTATIVES
(a) Any and all notices, demands, invoices, and written communications between the parties hereto shall be addressed as set forth in this paragraph. The below named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this AGREEMENT:
4 To CITY
4455 West 126th Street,
Hawthorne, CA 90250
Attn: Director of Planning
To CONSULTANT
3850 Vine Street, Suite 110
Riverside, CA 92507
(b) Any such notices, demands, invoices, and written communications, shall be delivered by United States mail, and shall be deemed to have been received by the addressee fortyeight (48) hours after deposit thereof, postage prepaid and properly addressed as set forth above.
8. CONTINUITY OF PERSONNEL
CONSULTANT shall make every reasonable effort to maintain the stability and continuity of CONSULTANT's staff assigned to perform the services required under this AGREEMENT.
CONSULTANT shall notify CITY of any changes in CONSULTANT's staff assigned to perform the services required under this AGREEMENT, prior to any such performance. CITY shall not be responsible for time and costs associated with CONSULTANT's turnover or reassignment of staff.
9. STATUS OF CONSULTANT
(a) The parties hereto agree that CONSULTANT and its employers, officers and agents are independent contractors under this Agreement and shall not be construed for any purpose to be employees of CITY.
CONSULTANT shall have no authority to bind CITY in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against CITY, whether by contract or otherwise, unless such authority is expressly conferred under this AGREEMENT or is otherwise expressly conferred in writing by CITY.
(b) The personnel performing the services under this AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control.
Neither CITY, nor any elected or appointed boards, officers, officials, employees or agents of CITY shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that CONSULTANT or any of CONSULTANT's officers, employees or agents are in any manner officials, officers, employees or agents of CITY. (c) The CONSULTANT or any of CONSULTANT's officers, employees or agents, shall not obtain any rights to retirement, health care or any other benefits that may otherwise accrue to CITY employees. CONSULTANT expressly waives any claim CONSULTANT may have to any such rights.
5 10. LEGAL RESPONSIBILITIES
The CONSULTANT shall keep itself informed of applicable State and Federal laws and regulations, which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations pursuant to sound professional practices including, but not limited to, possessing and maintaining all necessary licensing. CITY, and its officers and employees, shall not be liable at law or in equity occasioned by negligent failure of the CONSULTANT to comply with this Section.
11. NON-DISCRIMINATION
CONSULTANT shall not discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (cancer), sexual orientation, marital status, and denial of family care leave. CONSULTANT shall ensure that the evaluation and treatment of their employees and applicants for employment are free from discrimination and harassment. CONSULTANT shall comply with the provisions of the California Fair Employment and Housing Act (Government Code Section 12900, et seq.), and the regulations promulgated thereunder (California Administrative Code, Title 2, Section 7285, et seq.). If applicable, CONSULTANT shall give written notice of their obligation under this clause to labor organizations with which they have a collective bargaining AGREEMENT or other AGREEMENT.
12. INDEMNIFICATION
To the fullest extent provided by law, CONSULTANT shall indemnify, hold harmless, and defend CITY, its officers, employees, elected and appointed officials, and volunteers from and against any and all claims and losses, costs or expenses for any damage resulting in death or injury to any person and/or injury or damage to any property resulting from any negligent act or omission of CONSULTANT or any of its officers, employees, agents, or subcontractors in the performance of this AGREEMENT. Such cost and expense shall include reasonable attorney fees.
13. CONFLICT OF INTEREST
(a) No CITY employee whose position with CITY enables such employee to influence the award of this AGREEMENT or any competing AGREEMENT, and no spouse or economic dependent of such employee, shall be employed in any capacity by the CONSULTANT or have any other direct or indirect financial interest in this AGREEMENT. No officer or employee of this CONSULTANT who may financially benefit from the performance of work hereunder shall in any way participate in the CITY’s approval, or ongoing evaluation of such work, or in any way attempt to unlawfully influence CITY’s approval or ongoing evaluation of such work. (b) The CONSULTANT shall comply with all conflict of interest laws, ordinances, and regulations now in effect or hereafter to be enacted during the term of this AGREEMENT. The CONSULTANT warrants that it is not now aware of any facts that create a conflict of interest. If 6 the CONSULTANT hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to the CITY. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances. Failure to comply with the provisions of this section shall be a material breach of this contract.
14. CONFIDENTIAL INFORMATION
All information gained or work product produced by CONSULTANT in performance of this AGREEMENT shall be considered confidential, unless information is in the public domain or already known to CONSULTANT. CONSULTANT shall not release or disclose any such information or work product to persons or entities other than CITY without prior written authorization from the CITY, except as may be required by law.
15. INSURANCE
(a) During the course of the term of this AGREEMENT, CONSULTANT shall maintain Professional Liability Insurance in a combined single limit of not less than $2 million per claim or occurrence and $4 million in the aggregate. CONSULTANT shall also maintain General Liability Insurance in a combined single limit of not less than $2 million per claim or occurrence and $4 million in the aggregate.
(b) CONSULTANT shall provide a certificate naming CITY as additional insured.
CONSULTANT shall procure and maintain, for the duration of the AGREEMENT, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance or the work hereunder, and the results of that work by the CONSULTANT, his agents, representatives, employees or subcontractors.
16. AUTHORITY TO EXECUTE
The person or persons executing this AGREEMENT on behalf of CONSULTANT represents and warrants that he/she/they has/have the authority to so execute this AGREEMENT and to bind CONSULTANT to the performance of its obligations hereunder.
17. MODIFICATION OF AGREEMENT
No amendment to or modification of this AGREEMENT shall be valid unless made in writing and approved by the CONSULTANT and by the CITY. The Parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
18. WAIVER
7 Waiver by any party to this AGREEMENT of any term, condition, or covenant of this AGREEMENT shall not constitute a waiver of any other term, condition, or covenant. Waiver by any party of any breach of the provisions of this AGREEMENT shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this AGREEMENT. Acceptance by CITY of any work or services by CONSULTANT shall not constitute a waiver of any of the provisions of this AGREEMENT.
19. LAW TO GOVERN; VENUE
This AGREEMENT shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Los Angeles.
20. ATTORNEY’S FEES, COSTS, AND EXPENSES
In the event litigation or other proceeding is required to enforce or interpret any provision of this AGREEMENT, the prevailing party in such litigation or other proceeding shall be entitled to an award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.
21. ENTIRE AGREEMENT
This AGREEMENT, including the attached Exhibit "A", is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between CONSULTANT and CITY prior to the execution of this AGREEMENT. No statements, representations or other agreements, whether oral or written, made by any party that are not embodied herein shall be valid and binding. No amendment to this AGREEMENT shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.
22. SEVERABILITY
If a term, condition or covenant of this AGREEMENT is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this AGREEMENT shall not be affected thereby and the AGREEMENT shall be read and construed without the invalid, void or unenforceable provision(s).
IN WITNESS WHEREOF, this Professional Services Agreement has been executed by their duly authorized representatives.
8 CITY OF HAWTHORNE MNS Engineers, Inc.
By: ________________________ By: ________________________ Vontray Norris [Name]______________
City Manager [Title]
APPROVED AS TO FORM: ATTEST:
By: ________________________ By: ______________________________ Robert M. Kim Dayna Williams-Hunter
City Attorney City Clerk
Vice President - Planning
Peter Minegar
9 EXHIBIT A
As-Needed Planning Services – Scope of Work
and 2025 Standard Schedule of Fees
3850 Vine Street, Suite 110 | Riverside, CA 92507
mnsengineers.com
April 23, 2025
Gregg McClain
Director
Planning Department
4455 W 126th St.
Hawthorne, CA 90250
SUBJECT: As-Needed Planning Services – Agency Staffing
Dear Mr. McClain,
MNS Engineers, Inc. (MNS) is pleased to submit this letter proposal to provide as-needed Contract Planning services for the City of Hawthorne Planning Department. MNS is a multiservice infrastructure consulting firm, in business for more than 60 years, specializing in construction management, civil engineering, and land surveying services. In addition to these service lines, MNS has recently expanded to add Planning services, including overload agency staffing services, community planning, environmental compliance (CEQA/NEPA), regulatory permitting, entitlement, and housing. While these services may be new to MNS, our team is staffed with professionals who are very experienced and well known in the industry.
MNS understands the city wishes to maintain current levels of service by having additional support to assist current staff with day-to-day counter and project management, so we offer an exceptional Planner, Julain Reynaga. The scope of work provided herein reflects the services we believe the City is looking for. staff by providing the overload staff review Should you have any questions about the proposed scope of work or want to discuss anything further, please do not hesitate to contact me via email at [email protected] or by phone at (951) 323-4343.
Sincerely,
MNS Engineers, Inc.
Trayci Nelson
Planning Practice Lead - Agency Staffing
MNS DETAILS
LEGAL NAME
MNS Engineers, Inc.
FIRM OWNERSHIP TYPE
C-Corporation
YEAR FIRM
ESTABLISHED
1962
CALIFORNIA
DEPARTMENT OF
INDUSTRIAL RELATIONS
DIR No. 1000003564
CORPORATE OFFICE
201 N. Calle Cesar Chavez,
Suite 300
Santa Barbara, CA 93103
mnsengineers.com
LOCAL OFFICE (Virtual)
3850 Vine Street, Suite 110
Riverside, CA 92507
PROJECT CONTACTS
Trayci Nelson
Planning Practice Lead-Agency
Staffing
951.323.4343
[email protected]
VICE PRESIDENT,
PLANNING
Peter Minegar, AICP
951.541.3011
[email protected]
CITY OF HAWTHORNE
AS-NEEDED CONTRACT PLANNER
P A G E 2
Sccope of Work
MNS has prepared the following scope of work based on our understanding of the services required by the City. All services provided under this scope of work will be charged on a Time and Materials basis according to the rates in the included rate schedule. Julian Reynaga will be our lead for this effort and will continue to do so under this pursuit. MNS will provide the services required by the City Planning Department, including at a minimum those types of services described below:
• Review proposed development plans for compliance with all local plans and ordinances including the City's General Plan, Zoning Ordinance and any applicable design guidelines. • Front counter management services.
• Utilization of City electronic and paper files to research previous and/or related cases. • Coordinate the City's interdepartmental review of proposed projects which would include routing of plans to various City departments; consolidation of comments; resolution of internal inconsistencies; and presentation of recommendations and revisions to the applicant.
• Meet and/or teleconference with staff and/or the applicant as necessary to identify and discuss critical items and develop workable solutions, as necessary.
• Preparation of comments, letters to applicants.
• Maintenance of communication with applicants, interested parties, property owners, homeowner associations, various governmental agencies, and other City departments. Response to inquiries about projects from residents and applicants.
• Preparation of notices for public meetings and hearings. • Management of the project schedule in accordance with City’s adopted timeframes. • Maintaining and closing electronic and paper files in accordance with City procedures. • Prepare staff reports and present them for consideration and action by the Planning Commission and City Council.
• Prepare Planning Commission and City Council resolutions and/or ordinances related to proposed development projects and CEQA document certification.
• Prepare other documents related to Planning Commission and City Council decisions relevant to development projects.
• Coordinate the preparation and filing of all required notices with the State Clearinghouse and/ County Clerk’s office.
• Perform other related duties, as assigned by the Community Development Director.
Schedule of Fees
MNS agrees to the following rate schedule for this assignment. If the City requests additional staff, services will be provided in accordance with MNS’ Standard rate schedule. MNS will obtain client authorization prior to reclassifying or substituting personnel.
Description Rate
Assistant Planner $120.00
Assumptions and Exclusions:
• Services will be rendered in-person at City Hall.
• Rates provided in this proposal are valid for 1 calendar year from the date of contract execution. • Escalation of rates will follow the provisions in the attached Standard Schedule of Fees.
CITY OF HAWTHORNE
AS-NEEDED CONTRACT PLANNER
P A G E 3
2025 Standard Schedule of Fees
Principal in Charge $325.00 - $350.00
Senior Project Manager $265.00 – $285.00
Project Manager $230.00 - $265.00
Principal Planner/Scientist $195.00 - $230.00
Senior Planner/Scientist $165.00 - $195.00
Associate Planner/Scientist $140.00 - $165.00
Assistant Planner/Scientist $120.00 - $140.00
Planning Technician $100.00 - $120.00
Senior Technical Editor $125.00 - $150.00
Technical Editor $110.00 - $125.00
Senior GIS Technician/Graphic Artist $125.00 - $160.00
GIS Technician/Graphic Artist $110.00 - $125.00
DIRECT EXPENSES. Use of outside consultants as well as copies, blueprints, survey stakes, monuments, computer plots, telephone, travel (out of area) and all similar charges directly connected with the work will be charged at cost plus ten percent (10%). Mileage will be charged at the current federal mileage reimbursement rate.
ANNUAL ESCALATION. Standard fee rates provided for each classification are subject to 5% annual escalation or the most recent US Bureau of Labor Statistics Consumer Price Index, whichever is higher.
AGENDA ITEM NO. 22.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 06/24/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Correcting a Typographical Error in Amendment No. 5 to the Agreement Between the City of Hawthorne and U.S. Tow for Non-Exclusive Towing and Storage Services RECOMMENDED MOTION:
Staff Recommends that the City Council Approve the Corrections Made to Amendment No. 5 to the Agreement with U.S. Tow for Towing and Storage Services.
DISCUSSION:
During the regularly scheduled city council meeting of June 10, 2025, the City Council approved Resolution No. 8535, which approved a Fifth Amendment to the Tow & Storage Fee Schedule of the Non-Exclusive Towing & Storage Contract with U.S. Tow. Section 2 of the resolution authorized the City Manager to execute the 5th Amendment and "make minor changes thereto." The resolution was accompanied with two attachments, Amendment No. 5 to the Agreement and a copy of the letter of request from U.S. Tow with the schedule of fees. A typographical error occurred in transferring the fee schedule to the 5th Amendment in only two items from the list of 19 items. Item No. 5 Storage Motorcycles (Per Day) erroneously had $7.00 when the correct amount was $8.00 and Item No. 12 Tow Heavy Duty Which Requires Special Equipment (Per Hour) erroneously stated $447.00 when the correct amount should have been $477.00. Since Resolution No. 8535 authorized the city manager to make minor corrections, the staff herein seeks the approval of the council to make the minor corrections without a new resolution. The U.S. Tow letter is attached to show the intent of the 5th Amendment.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
n/a
FISCAL IMPACT:
None
NOTICING PROCEDURE:
72 hours posted notice pursuant Ralph M. Brown Act.
ATTACHMENTS
5th Amendment
US Tow Letter
AMENDMENT NO. 5 TO
AGREEMENT BETWEEN THE CITY OF HAWTHORNE AND
U.S. TOW FOR NON-EXCLUSIVE TOWING AND STORAGE
SERVICES
THIS FIFTH AMENDMENT TO THE AGREEMENT, for non-exclusive towing and storage services, is made and entered into this ______ day of June, 2025, by and between the City of Hawthorne (“CITY”) and U.S.
Tow (“CONTRACTOR”).
RECITALS
A. Reference is hereby made to the Agreement dated September 28, 2006, whereby CONTRACTOR agreed to provide non-exclusive towing and storage services to the CITY.
B. Reference is hereby made to the Agreement to the First Amendment to the Agreement which was approved by the City Council on July 28, 2009.
C. Reference is hereby made to the Agreement to the Second Amendment to the Agreement which was approved by the City Council on August 12, 2014.
D. Reference is hereby made to the Agreement to the Third Amendment to the Agreement which was approved by the City Council on June 12, 2018.
E. Reference is hereby made to the Agreement to the Fourth Amendment to the Agreement which was approved by the City Council on January 11, 2022.
F. This Fifth Amendment to the Agreement amends Section 10, “TOWING AND STORAGE FEE SCHEDULE.”
G. Except as otherwise specifically amended herein, all other terms and conditions contained in the original September 28, 2006 Agreement shall remain in full force and effect.
NOW, THEREFORE, in consideration of the foregoing Recitals, the Agreement of the parties as set forth herein and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
Section 1. All recitals stated in the Fifth Amendment are true and correct.
Section 2. “CONTRACT TERM” is hereby deleted and replaced by new Section 1 which shall read as follows:
1. The Contract (“contract” or “agreement”) shall commence on or about August 11, 2006, and continue to August 11, 2027, inclusive of both dates. The contract may be extended by mutual written agreement of both parties for up to one (1) additional three year term.
Section 3. Section 10 “TOWING AND STORAGE FEE SCHEDULE” is hereby deleted and replaced by new Section 10, which shall read as follows:
10. Pursuant to fees charged under the City’s prior police towing and storage agreement, the following Towing and Storage Fee Schedule shall be in effect. The City Council may from time to time amend by resolution the following Towing and Storage Fee Schedule, which amendment shall then become the Towing and Storage Fee Schedule under this Contract. The fees listed below do not include the separate City Administrative Fee and City Permit Charge, as set forth below.
A) Towing and Storage Fee Schedule
1 Tow Light Duty (Standard Vehicles) (Per Hour) $164.00
2. Storage for Standard Vehicles (Per Day) $52.50
3. Dolly surcharge should vehicle require their use $75.00
4. Tow Motorcycles (Per Hour) $164.00
5. Storage Motorcycles (Per Day) $7.00 $8.00
6. Tow HD Trucks/Trailers Under 20 feet (Per Hour) $264.00
7. Storage HD Trucks/Trailers Under 20 feet (Per Day) $52.50
8. Tow HD Trucks/Trailers Over 20 feet (Per Hour) $264.00
9. Storage HD Trucks/Trailers Over 20 feet (Per Day) $52.50
10. Tow HD Trucks/Trailers Over 40 feet (Per Hour) $382.00
11. Storage HD Trucks/Trailers Over 40 feet (Per Day) $67.00
12. Tow Heavy Duty Which Requires Special Equipment $447.00 $477.00 (Per Hour)
13. Storage Heavy Duty Which Requires Special Equipment $67.00 (Per Day)
14. Tow Heavy Duty Hazardous (Per Hour) $707.00
15. Storage Heavy Duty Hazardous (Per Day) $67.00
16. Service Calls $82.00
17. Mileage (Per Each Mile) $11.00
18. Tow Major Parts/Components (Per Hour) $164.00
19. Storage Major Parts/Components (Per Day) $8.00
Hourly charge for additional labor to facilitate movement of vehicle(s): 1 hour of tow rate for situation.
Non-business hours: Monday through Friday, 2000 hours to 0700 hours the following day; Saturday, 1900 hours to 0700 hours the following day; Sunday, 1800 hours to 0700 hours the following day.
Lien Sale Processing Charges to be determined by City Attorney and Tow Contractor.
Section 4. Except as otherwise specifically amended by the First Amendment, Second Amendment, Third Amendment, and Fourth Amendment herein, all other terms and conditions contained in the Contract dated September 28, 2006, shall remain in full force and effect.
IN WITNESS WHEREOF, this Fifth Amendment to the Agreement has been executed by their duly authorized representatives.
CITY OF HAWTHORNE U.S. TOW
By _____________________________ By _____________________________ Vontray Norris, City Manger Rajpal Dhillon, President
City of Hawthorne U.S. Tow
Date ___________________________ Date ___________________________
ATTEST APPROVED AS TO FORM
By _____________________________ By _____________________________ Dayna Williams-Hunter, City Clerk Robert Kim, City Attorney City of Hawthorne City of Hawthorne
Date ___________________________ Date ___________________________
AGENDA ITEM NO. 23.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 06/24/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Claim for bodily injury by Diane Wade.
RECOMMENDED MOTION:
Staff recommends that the City Council deny the claim by Diane Wade.
DISCUSSION:
Claimant Diana Wade alleges she was coming out of Citibank (down a wheelchair ramp) when she was stopped by a "bump" and fell out of her wheelchair, thereby causing her physical injury.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
AGENDA ITEM NO. 24.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 06/24/2025
Originating Department: City Manager
City Manager: Department Head:
SUBJECT:
Hawthorne Aquatic Center Procedures for Rental Permits- A. Reyes English RECOMMENDED MOTION:
Receive and file this report and affirm staff's practice of reserving the City pool for City-sponsored programs during posted Summer Program hours (9a.m.--6p.m. weekdays; 8a.m.--4p.m. Saturdays). Staff will continue to accommodate third-party rentals outside these hours and collaborate with adaptive providers to expand offerings in 2026.
DISCUSSION:
The City's Summer Aquatics Programs (Swim Lessons, Junior Lifeguard, Recreational Swim, Lap Swim, and Water Aerobics) operate at near capacity each summer. To meet community demand and comply with safety ratios, staff limit outside rentals during summer program hours. All permit/rental partners adjusted their schedules accordingly for 2025; however, Leaps N Boundz (Permit Group) requested exclusive lanes from 3 p.m. to 6 p.m. Monday--Friday, directly overlapping peak City program hours.
After multiple attempts to offer alternative times, they declined to modify their request. Staff seeks Council concurrence with the current scheduling policy and to continue monitoring options for city-operated adaptive programming next year.
2025 Summer Programming Schedule
Program Summer 2025 Operating Hours
Swim Lessons / Jr. Lifeguard / Recreational
Swim
9am.--6p.m. (Mon--Fri) & 8a.m.--4p.m. (Sat)
Lap Swim
6a.m.--9a.m. & 12p.m.--1p.m. (Mon--Fri) & 8a.m.--1p.m.
(Sat--Sun)
Water Aerobics 6a.m.--9a.m. (Mon--Fri) & 8a.m.--1p.m. (Sat--Sun) At the end of May, staff contacted all rental groups to secure their requests for the June 15, 2025 -- August 15, 2025, summer season (8 weeks). All current permit groups were advised that summer availability would be altered and limited, and that the pool is not available for rentals during City Summer Program hours. All rental partners except Leaps N Boundz accepted the revised schedule. Staff connected with this group and apologized for the inconvenience, and reiterated City policy prioritizing City-sponsored programs. To note that staff offered post August 15, 2025, evening/weekend slots and proposed meetings to explore other accommodations. Staff also emphasized limited staffing capacity and safety considerations, prohibiting overlap with summer programs. Despite these efforts, Leaps N Boundz declined alternative times, maintaining their original request.
Staff seeks Council concurrence with the current scheduling policy and directions to continue monitoring options for adaptive programming next year.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
Maintaining the current policy has no additional fiscal impact. However, allowing rental use during Summer Program hours would require approximately $18,000 in unbudgeted seasonal staffing costs to meet state-mandated lifeguard-to-swimmer ratios and ensure safety compliance NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act