Project: Proposal for Mapping and Surveying Services
Crenshaw Boulevard (from 116th St to 131st St)
1.0 INTRODUCTION & SCOPE OF SERVICES
This proposal is for mapping and surveying services for Crenshaw Boulevard (from 116th St to 131st St) in Hawthorne, CA. The following scope of services outline the anticipated tasks required for the successful completion of the project.
GPS Control Network
DRC Engineering, Inc. (DRC) will perform field survey utilizing GPS equipment to set control for the topographic survey which will be controlled horizontally with data from CORS and vertically with published Los Angeles County Benchmarks. All points collected will be based on the California Coordinate System (NAD 83 – Zone 5).
Research
DRC will obtain available record drawings, maps and digital files the City of Hawthorne, the County Los Angeles and other governing agencies for boundary information within or adjacent to the Project.
Field Topographic Survey
DRC will perform a field topographic survey to collect the following features on Crenshaw Boulevard (from 116th St to 131st St) up to 200 feet from the street curb returns:
• Curb-line, edge of gutter, edge of pavement, back of walk, street center-line, and street crown (if not coincident with the street centerline) at 50-foot intervals within the project limits
• Locate all driveways, ramps, power and traffic signal facilities with their respective service and controller cabinets
• Locate all underground vaults and utility pullboxes (surface visible only), manholes, storm drain catch basins including local depressions and all utility valves • At each intersection, back of walk, top of curb, and flow-lines will be located at 10-foot intervals beginning at each BCR and ending at each ECR. Thereafter, topography will be collected at the required 50-foot interval.
DRC will provide traffic control in compliance with the California adapted Manual on Uniform Traffic Control Devices.
Scope of Services and Fees: August 18, 2025
Job No. 25-523
CAD Base Drawing
DRC will provide all of the collected topographic information in a Microstation V8i CAD file, identifying each item on a separate layer. A comma or space delimited point text file can also be provided.
DRC will maintain, at our sole expense, the following insurance coverage:
1. Automobile Liability, Including owned, non-owned and hired vehicles, with at least the following limits of liability:
a. Primary Bodily Injury with limits of at least $1,000,000 per person, $2,000,000 per occurrence; and
b. Primary Property Damage of at least $1,000,000 per occurrence; or c. Combined single limits of $2,000,000 per occurrence
2. General Liability including coverage for premises, products and completed operations, independent contractors, personal injury and contractual obligations with combined single limits of coverage of at least $2,000,000 per occurrence.
2.0 FEE SCHEDULE
The scope of services outlined in Section 1.0 will be completed for a fixed fee as indicated below.
The total, plus any fees for reimbursable expenses and authorized additional services is the contract amount.
Task Fixed Fee
GPS Control Network $8,000
Research $1,200
Field Topographic Survey $46,300
CAD Base Drawing $3,500
Total $59,000
3.0 SCHEDULE OF HOURLY BILLING RATES
Vice President $200.00/Hour
Project Manager $190.00/Hour
Project Engineer / Surveyor $180.00/Hour
Design Engineer $170.00/Hour
CADD Drafter $155.00/Hour
Engineering Aide / Administration $135.00/Hour
2-Man Survey Crew $265.00/Hour
2-Man Survey Crew (Prevailing Wage) $305.00/Hour
Scope of Services and Fees: August 18, 2025
Job No. 25-523
4.0 CONTRACT PROVISIONS
1: It is DRC Engineering Inc.’s (DRC) policy to meet all schedule requirements while maintaining a competent and professional level of service. In return, it is expected that all invoices will be paid in a timely manner. It is agreed and understood that all invoices will be considered delinquent sixty (60) days after invoice date. 2: Client shall pay the cost, plus 10%, for any applicable application and governmental fees, title company charges, well monuments, outside vendor reproduction costs, in-house reproduction cost, and delivery or messenger services incurred on client’s behalf. If requested, we will provide a computer printout, which details these costs. We do not typically provide any additional back up for these generally nominal expenses as part of our fee. 3: Miscellaneous fees shall be billed monthly as they are incurred. Invoices shall be considered due and payable upon presentation.
4: In the event this agreement is breached, terminated, or canceled, or if Additional Services are required, then client shall pay DRC per the foregoing hourly rates for work completed. 5: The above Schedule of Hourly Billing Rates is for straight time only. In the case of overtime, the rate charged will be 1-1/2 times the hourly rates shown. 6: The fee stated herein does not include any sales or use tax. In the event that a sales and/or use tax is imposed by local, state, or federal authority, upon the services rendered hereunder, such sales and/or use tax shall be in addition to said fee herein, and shall be the full responsibility of the Client.
7: This proposal may be considered as effective for six (6) months from the date of this letter. If the project is not completed within one (1) year after the scheduled start date (due to no fault of DRC), additional reimbursement may be required. If required, such additional reimbursement would be subject to negotiation and mutual agreement between both parties. 8: The client agrees to limit DRC’s liability to the client and to all contractors and subcontractors on the project, to damages based on proven professional negligent acts, errors or omissions on the part of DRC only.
We are prepared to begin work on this project upon receipt of authorization.
Accepted by: ____________________________ Title: ____________________ City of Hawthorne Date: ___________________
AGENDA ITEM NO. 18.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Second Amendment to the Consultant Agreement for Construction Administration and Construction Observation services ("Second Amendment") between the City of Hawthorne ("City") and C&S Engineering ("Consultant")
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Second Amendment and authorize the City Manager to execute the Second Amendment to the consultant agreement.
DISCUSSION:
C&S Engineering currently has a 5 year Engineering Consultant Agreement with the City of Hawthorne in compliance with FAA protocols. The City of Hawthorne Public Works Department has submitted a grant application to the FAA for performing a Capital Improvement Project at the Hawthorne Municipal Airport.
The objective is to install FAA grade Slurry Seal on the Runway and all Taxiways that will extend the life expectancy of the current pavement. Reconstruction of certain areas of Taxiway S and Taxiway N will occur, consisting of a full depth pavement removal, placement of new pavement, and regrading in accordance with FAA design guidelines to eliminate or reduce ponding.
A detail negotiated Scope of Services and Record of Negotiation was submitted to the FAA on June 26, 2025, which subsequently received FAA approval and authorization to proceed.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project aligns with the City's Economic Development Element goal of enhancing the quality of life in the City, which is an important marketing asset for business attraction and marking economic development a part of City decision. Improved airport facilities can attract more tourists and business travelers, benefiting local hotels, restaurants, and other hospitality services. In addition, increased air traffic can also lead to more events and conferences being hosted in the City. Lastly, upgrading the airport can attract new businesses, such as aviation-related companies, logistics firms, and other industries that benefit from proximity to a well-maintained airport. This can lead to job creation and increased economic activity in the City.
FISCAL IMPACT:
None. The amount of $176,269 will be funded up to 95% through the FAA IIJA-AIG Grant and 5% by the airport funds.
Funds for this project in the estimated amount of $176,269 are available in the adopted Fiscal Year 2025-2026 budget and will be paid for with approved and allocated FAA IIJA-AIG Grant and Airport fund fees.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Second Amendment
Master Consultant Agreement
Exhibit A: Scope of Work and Task Order 3
SECOND AMENDMENT TO THE
CONSULTANT AGREEMENT FOR DESIGN SERVICES BETWEEN THE CITY OF HAWTHORNE (“CITY”) AND C&S ENGINEERING (“CONSULTANT”)
This Second Amendment to the Consultant Agreement for Construction Administration and Construction Observation services for the Resurfacing of Runway 7-25 and Resurfacing of Taxiways and Trench Drain Extension at the Hawthorne Municipal Airport is made this 12th day of August 2025 by and between the City of Hawthorne, a California municipal corporation ("City") and C&S Engineering (“Consultant”).
RECITALS
WHEREAS the City and C&S Engineering are parties to a Master Consulting Agreement for Services dated December 13, 2022.
WHEREAS in June 2025, the City received Scope of Work and Task Order 3 from C&S Engineering. Consultant rates shall be all-inclusive to include all labor, transformation, materials, tools, machinery, equipment, and other necessary items to perform the services properly.
WHEREAS now, the City wishes to extend the scope of work and increase the budget by $176,269 with C&S Engineering to conduct Construction Administration and Construction Observation Services and prepare deliverables.
NOW, THEREFORE, THE PARTIES AGREE AS FOLLOWS:
Effective August 12, 2025, the City will amend the existing agreement to extend the scope of work to include Construction Administration and Construction Observation services for the Resurfacing of Runway 7-25 and Resurfacing of Taxiways and Trench Drain Extension at the Hawthorne Airport, which will increase the service amount by $176,269. C&S Engineering will provide these services as described in the Scope of Work and Task Order 3, attached hereto and incorporated herein as though set forth in full.
IN WITNESS THEREOF, the City and C&S Engineering have executed this Second Amendment as of the day and year written above. Except as specifically amended by this Second Amendment to the Master Consulting Agreement for Services dated December 13, 2022 (Master Agreement), all other provisions of the Master Agreement shall remain in full force and effect.
CITY OF HAWTHORNE, CONSULTANT
CALIFORNIA, a municipal corporation C&S Engineering
_________________________ By: ______________________
VONTRAY NORRIS Name: ____________________
City Manager Title: _____________________
City of Hawthorne
APPROVED AS TO FORM: ATTEST:
_________________________ _________________________
ROBERT KIM DAYNA S. WILLIAMS-HUNTER
City Attorney City Clerk
City of Hawthorne City of Hawthorne
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
1 CITY OF HAWTHORNE
AGREEMENT FOR CONSULTANT SERVICES
THIS CONSULTANT AGREEMENT is made and effective as of
______________________________ between the City of Hawthorne, a municipal corporation ("City") and C&S Engineering. ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on _____________________, and shall remain and continue in effect on an as needed basis unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full as part of its services.
Consultant may be asked to provide additional services if necessary during the term of this Agreement.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of his/her ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. PAYMENT
(a) The City agrees to pay Consultant in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon actual time spent on services indicated in Exhibit A of this Agreement unless additional payment is approved as provided in this Agreement.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the Chief of General Services and Public Works. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by Chief of General Services and Public Works and at the time the Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
2 City's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices for actual services performed. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If the City disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
5. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT
CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City.
6. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the Chief of General Services and Public Works or his delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
3 7. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant.
8. INDEMNIFICATION
When the law establishes a professional standard of care for Consultant’s Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents (“Indemnified Parties”) from and against any and all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement.
9. INSURANCE
A) Consultant shall maintain in-force: Public Liability and Professional Liability Insurance. During the term of this Agreement, Consultant shall maintain in full force and affect a policy of public liability insurance with minimum coverage of $1,000,000 in accordance with the requirements provided by CITY to Consultant. Consultant shall also maintain in-force; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $1,000,000 combined single limit Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
4 coverage against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
B) Contractor shall maintain in-force Workers’ Compensation and Employer’s Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Certificate to Self-Insure. Acceptable minimum limits for this coverage are: Workers’ Compensation; Statutory in California; Employer’s Liability: $1,000,000.
C) Certificates of Insurance. Contractor shall furnish to Customer evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted to do business in the State of California will be provided, indicating that the respective policy(s) meets the following requirements: (1) The City, its officers, employees, and agents shall be named as additional insured on the General Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice to City; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of Contractor's insurance; (4) Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto.
10. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
5 11. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. The City, and its officers and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.
12. UNDUE INFLUENCE
Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City of Hawthorne in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Hawthorne will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
13. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
14. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
6 (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
15. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City because of the personal nature of the services to be rendered pursuant to this Agreement.
16. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
17. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Hawthorne.
18. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
7 19. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
CITY OF HAWTHORNE: CONSULTANT:
By:
AKBAR FAROKHI RICHARD GRAHAM, PE
Director of Public Works
City of Hawthorne Title: Principal Engineer
C&S Engineers, Inc.
APPROVED AS TO FORM: ATTEST:
_________________________ _____________________________ ROBERT KIM Dayna Williams-Hunter
City Attorney City Clerk
City of Hawthorne City of Hawthorne
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
8 EXHIBIT A
Proposal
1 HAWTHORNE MUNICIPAL AIRPORT
TASK ORDER NUMBER 3
TO: Guido Fernandez
Airport Manager
Hawthorne Municipal Airport
City of Hawthorne
RE: Resurfacing of Runway 7-25 and Resurfacing of Taxiways and Trench Drain Extension
FILE: K44.004.003
1. AUTHORIZATION REQUEST:
In conformance to your instructions, and in accordance with the Agreement between the City of Hawthorne (SPONSOR) and C&S Engineers, Inc. (CONSULTANT) for providing professional services, for a time and material basis not to exceed for construction administration and observation services. This project will consist of a crack seal, with a polymer modified asphalt emulsion seal coat, and new markings in accordance with FAA specifications for Runway 7-25 and all taxiways. The new markings will be reconfigured to meet new FAA standards. Also included are five (5) add alternates for repairing specific areas of the airfield as described in Schedule A.
2. DESCRIPTION OF SERVICES:
As per Schedule ‘A’ Construction Administration and Observation Scope of Services As per Schedule ‘B’ Assumed Time and Materials at a fixed not to exceed fee
3. SPONSOR'S RESPONSIBILITIES:
SPONSOR shall provide a written response (either authorizing or denying) within two business days of a request by CONSULTANT to provide services.
4. PERIOD OF SERVICES:
This Task Order shall be in effect for one year from the date of execution or when the fee total is expended, whichever comes first.
2 5. PAYMENTS:
Payments shall be made on a time and material basis in accordance with the agreed rates on the schedule B and or most current approved CONSULTANT rate schedule. The time and material fixed fee not to exceed (NTE) for this Task Order is $176,269.00. Any items requested by FAA or sponsor outside of the scope of work will be considered as an amendment.
6. GENERAL CONSIDERATIONS:
The CONSULTANT designates Richard Graham, P.E. as the person who will be responsible for the services rendered by the CONSULTANT for the Project.
Your signature, in the space provided below, will signify approval of the terms and conditions of this request which, together with the basic Agreement and Attachments identified below will constitute Task Order No. 3.
Please return this executed Task Order, which shall constitute your authorization to proceed, to our office together with the executed attachments.
Very truly yours,
CONSULTANT: SPONSOR:
C&S ENGINEERS, INC. CITY OF HAWTHORNE
Signed: Signed:
By: Richard Graham, P.E. By:
Title: Chief Engineer Title:
Dated: Dated:
6/25/25
SCHEDULE A
SCOPE OF WORK
Project Title: Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Airport Name: Hawthorne Municipal Airport (HHR)
Services Provided: Bidding and Construction Management Services Project Description:
The CONSULTANT shall provide required bidding, construction administration and construction observation services for the pavement resurfacing for Runway 7-25 and all taxiways and trench drain extension(the “Project”). The Project will be performed and constructed by the SPONSOR with grant assistance from the Federal Aviation Administration (FAA) Airport Improvement Program (AIP).
The runway and all taxiways are in need of a pavement resurfacing treatment. As part of the City of Hawthorne continued pavement preservation for the airfield pavements, the pavement resurfacing treatment will consist of a crack seal, a polymer modified asphalt emulsion seal coat, and new markings in accordance with FAA specifications.
Included with the resurfacing work are five (5) add alternates to address specific areas of the airfield, described as follows:
1. Reconstruct pavement on the shoulder of Taxiway S between Taxiways D and E – the existing pavement is depressed and causes significant ponding and causes the aircraft tugs to get stuck, which affects taxiway operations. This area will be approximately 12.5 feet wide and 160 feet long.
2. Diamond grind pavement on Taxiway S near Taxiway A to remove a bump that can cause propeller strikes and ponding.
3. Extend trench drain approximately 485 feet along the shoulder of Taxiway A to the west (reaching a point approximately 135 feet west of the centerline of Taxiway B and approximately 25’ south of the Taxiway S centerline) to eliminate ponding along Taxiway A. Reconstruct shoulder pavement to regrade and create positive drainage to the trench drain.
4. Repair an area on the Runway where previous pavement cores were taken and backfilled with material that is now failing. The area is located near the easternmost displaced threshold arrow at the intersection of Taxiway A.
5. Reconstruct four (4) failing utility trench patches along Taxiway N between Taxiways D and F. These reconstruction areas will each be approximately 10 feet wide and 40 feet long.
Services to be provided by the CONSULTANT shall include civil engineering services, as applicable, required to accomplish the following items (“Basic Services”):
ADMINISTRATION PHASE
The CONSULTANT shall aid the SPONSOR by acting as its liaison and Project coordinator with FAA during the Project’s design. The specific services to be provided or furnished for this Phase of the Project are the following:
1. Preparation of grant application packages; coordination of their execution by the Sponsor; and submission to the funding agencies.
2. Prepare quarterly progress reports for submission to the FAA.
3. Prepare Independent Fee Estimate information to assure all FAA compliance for airport sponsor.
4. Provide to the SPONSOR monthly project status reports.
5. Schedule coordination - consultant shall provide continued coordination so that project schedules are met for each phase of work included in this contract. Particular phases of design may be delayed by the FAA review process.
BID PHASE
The Bid Phase is that time frame between completion of the design process and beginning of actual construction when the SPONSOR publicly advertises and receives bids, awards contracts to the lowest responsible bidder, and executes a construction contract to perform the work with the successful contractor(s). The CONSULTANT shall assist the SPONSOR during this Phase as required.
The specific services to be provided or furnished for this Phase of the Project are the following:
1. Receive and respond, as required, to questions from potential bidders regarding the Contract Documents.
2. Prepare addenda to the bid documents after advertisement and prior to bidding as required upon the SPONSOR’s approval.
3. Attend Pre-Bid meeting at the airport.
4. Upon receipt of bids, perform bid reviews. The bid review shall include items such as a check of the contractor’s bid extensions, bid security, execution of bid, non-collusive bidding certificate, EEO certification, statement of surety’s intent, addenda receipt, “Buy American” certificate, subcontractors and suppliers list, Disadvantaged Business Enterprise (DBE) certification, eligibility certification, corporate bidder’s certification, non-discrimination statement and nonsegregated facilities certificate. Request evidence of competency and evidence of financial responsibility from the contractor. Review contractor’s list of personnel, list of equipment, and financial statement. Formal contact of the contractor’s references shall be made upon SPONSOR’s request or if the contractor has no past working relationship with the CONSULTANT, the SPONSOR or FAA.
5. Assist with final bid tabulation, recommendation/rejection of award to the SPONSOR, and a sample award letter, if requested. Assist with obtaining concurrence of award from FAA.
6. Prepare Limited NTP for submittals and administration documents
CONSTRUCTION CONTRACT ADMINISTRATION PHASE
The Construction Contract Administration Phase shall consist of observation of the construction to become generally familiar with the progress and quality of the Contractor’s work to determine if the work is proceeding in general conformity with the Contract Documents. In addition, the CONSULTANT shall aid the SPONSOR by acting as its liaison and Project coordinator with the FAA and CALTRANS during the construction of the Project. Construction Contract Administration includes the following services:
1. Perform project management duties such as project planning, invoice preparation, schedule coordination and coordination of construction team.
2. Conduct Pre-Construction meeting at the airport.
a. Chief Engineer, Staff Engineer and Resident Engineer, 1 day
3. Schedule and conduct weekly construction coordination meetings. Construction Observer will attend all the meetings in person. The Chief Engineer and Staff Engineer will attend each meeting by conference call or in person (2 in person meetings anticipated). The Construction Supervisor will attend all meetings virtually. Prepare and distribute minutes.
4. Review, approve, or take other appropriate action on all Contractor-required submittals, such as construction schedules and phasing programs, shop drawings, product data, catalog cuts, and samples.
5. Review alternative construction methods proposed by the Contractor and advise the SPONSOR of the impact of these methods on the schedule and quality of the Project.
6. Monitor Contractors and Subcontractors compliance to the Davis Bacon Act by performing the following:
a. Collecting and Review Certified Payrolls for general compliance. b. Perform Random Wage Rate Interviews and cross check results with Certified Payrolls.
i. Interviews to be conducted throughout the life of the project ii. Interviews will be conducted at a minimum on all major job classifications on the project including Owner Operators.
iii. Report non-compliance issues to the SPONSOR.
7. Prepare, review, and approve monthly Progress Payments and Final Payments to Contractor.
8. Maintain project records and documentation in accordance with FAA standards.
9. Prepare supplemental drawings and change orders necessary to execute the work properly within the intended scope. Assist the SPONSOR in resolving contractor claims and disputes.
10. Provide interpretation of the Contract Document requirements and advise the Contractor of these on behalf of the SPONSOR when necessary.
11. Conduct final inspections of the completed Project with the SPONSOR’s airport personnel, FAA and the Contractor.
12. Perform an orderly closeout of the Project as required by the SPONSOR, the FAA and CALTRANS.
13. Furnish the SPONSOR one reproducible set of the record drawings for the completed Project taken from the annotated record drawings prepared by the construction observer based upon Contractor-provided information.
14. Prepare and submit the final construction contract report.
CONSTRUCTION OBSERVATION PHASE
The construction observation phase shall consist of construction observation by a full-time construction observer and supporting staff who will also:
1. Review documents and submissions by Contractor(s) pertaining to scheduling and advise the SPONSOR as to their acceptability.
2. Observe the Work to determine general conformity with the Contract Documents and to ascertain the need for correction or rejection of the Work. Neither the activities of the construction observer and/or supporting staff nor the presence of any of them at a construction/Project site shall relieve Contractor of its obligations, duties, and responsibilities, including, but not limited to, construction means, methods, sequences, techniques, or procedures necessary for performing, superintending, or coordinating the Work in accordance with the Contract Documents and any health or safety precautions or measures required by regulatory agencies.
3. Arrange for, conduct, or witness field, laboratory, or shop tests of construction materials as required by the plans and specifications for the Project; monitor the suitability of materials on the Project site or brought to the Project site to be used in construction; interpret the contract plans and specifications and check the construction activities for general compliance with the design intent; measure, compute, or check quantities of Work performed and quantities of materials in-place for partial and final payments to the Contractor.
4. Prepare and submit inspection reports of construction activity and problems encountered as required by the SPONSOR and FAA.
The CONSULTANT agrees to perform the services in the Construction Observation Phase of this Project during the construction contract period, estimated to be as follows:
Inspection: 2 Inspectors, 10 working days (Phases 1 and 3) @ 12 hrs/day 1 Inspector, 9 working days (Phase 2) @ 12 hrs/day
1 Chief Engineer, Staff Engineer and Resident Engineer Final Punch walk @ 12hrs/day
EXCLUSIONS TO BE HANDLED BY CITY
1. Any Items not identified in the FAA approved Categorical Exclusion
2. Preparation of Disadvantage Business Enterprise (DBE) updates for submission to the Sponsor and FAA.
3. Prepare reimbursement request packages; coordinate their execution by the SPONSOR; and submit to the funding agencies.
END OF SCHEDULE
WORK PLAN
RESURFACE RUNWAY 7/25 AND RESURFACE TAXIWAYS AND TRENCH DRAIN EXTENSION
HAWTHORNE MUNICIPAL AIRPORT
TOTAL
ADMIN GRANT STAFF CHIEF CONST RES DIRECT SERVICES BY HOURS
TASK ASST ADM ENG ENG SUP ENG COSTS OTHERS TOTALS PER TASK Administration Phase $10,320Prepare FAA Quarterly Reporting and Grant Process 4 4 8 $3,044 16Coordination with Sponsor & FAA 2 8 24 $7,276 34Bidding and Award $10,854Respond as Required to Bidder Questions 4 8 8 $3,552 20Prepare Adenda for Bid Documents 4 4 4 $1,984 12Conduct Pre-Bid Conference & Prepare Meeting Minutes 4 8 $2,540 12Review Bids and Prepare Recommendation of Award 4 2 2 $1,200 8Conduct Pre-Construction Conference and Prepare Meeting Minutes 4 2 $1,082 6Issue Limited NTP to Contractor 1 1 1 $496 3Construction Administration $52,582Project Management 8 8 32 16 $13,352 64Conduct Pre-Construction Conference & Prepare Meeting Minutes 8 8 2 8 $4,972 26Weekly Construction Meetings 16 16 4 $7,160 36Submittal, Shop Drawing, Methods Review 4 16 8 4 $5,632 32Davis-Bacon Compliance 8 4 4 $2,300 16Pay Request Preparation and Review 4 2 4 4 $2,666 14Record Drawings 4 24 4 4 4 $6,548 40FAA Weekly Report 4 2 4 $1,736 10Project Closeout Report 4 4 24 8 8 $8,216 48Full Time Construction Observation $65,256Observation (Includes Punch walk) 12 12 348 $65,256 372Direct Expenses $37,257QA Testing $20,000 $20,000C&S $17,257 $17,257 33 18 155 147 44 372 $176,269
PROJECT NAME: Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension DATE: 25-Jun-25 A/E: C & S ENGINEERS, INC.
PROJECT NO: K44.004.003
CLIENT: City of Hawthorne C&S CONTACT: Richard Graham
CLIENT MANAGER: Guido Fernandez
I. DIRECT SALARY COSTS, OVERHEAD, AND PROFIT:
BILLING RATE
TITLE ($/HR) @ HOURS COST
A. CHIEF OR PRINCIPAL ENGINEER $243.00 X 147 = $35,721
B. STAFF ENGINEER $149.00 X 155 = $23,095
C. ADMINISTRATIVE ASSISTANT $104.00 X 33 = $3,432
D. GRANTS ADMINISTRATOR $126.00 X 18 = $2,268
E. CONSTRUCTION SUPERVISOR $222.00 X 44 = $9,768
F. RESIDENT ENGINEER $174.00 X 372 = $64,728
SUBTOTAL OF DIRECT SALARY COSTS, OVERHEAD, AND PROFIT: $139,012 II. ESTIMATE OF DIRECT EXPENSES:
A. TRAVEL, BY CAR FROM SAN DIEGO:
8 TRIPS @ 240 MILES/TRIP $0.70 = $1,344.00
B. TRAVEL, BY AIR:
4 TRIP @ $600.00 = $2,400.00
C. PER DIEM
29 DAYS @ $247.00 = $7,163.00
D. RENTAL CAR
29 DAYS @ $150.00 = $4,350.00
E. MISCELLANEOUS:
1 LS @ 1 MISC @ $2,000.00 = $2,000.00
TOTAL ESTIMATE OF DIRECT EXPENSES: $17,257
III. SERVICES BY OTHERS:
A. QUALITY ASSURANCE TESTING 20,000$
20,000$
IV. TOTALS:
ESTIMATE OF MAXIMUM TOTAL COST FOR DESIGN AND CM SERVICES, AGREEMENT TOTAL & FAA ELIGIBLE: $176,269
CIVIL ENGINEERING
COST SUMMARY
SCHEDULE "B"
DESIGN PHASE
B-1
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
9 EXHIBIT B
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial General Liability” policy form CG 00 01 or the equivalent. Limits are subject to review but in no event less than $1,000,000 per occurrence.
Professional Liability Coverage. Consultant shall maintain in-force Professional Liability Insurance (and/or errors & Omissions Insurance) for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s operations under this Agreement, whether such operations be by the Consultant or by its employees, or subconsultants. The amount of this insurance shall not be less than one million dollars ($ 1,000,000) on a claims-made annual aggregate basis, or a combined single-limit per occurrence basis.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
10 EXHIBIT C
FEDERAL CONTRACT PROVISIONS
ACCESS TO RECORDS AND REPORTS
The Contractor must maintain an acceptable cost accounting system. The Contractor agrees to provide the Owner, the Federal Aviation Administration and the Comptroller General of the United States or any of their duly authorized representatives access to any books, documents, papers and records of the Contractor which are directly pertinent to the specific contract for the purpose of making audit, examination, excerpts and transcriptions. The Contractor agrees to maintain all books, records and reports required under this contract for a period of not less than three years after final payment is made and all pending matters are closed.
NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION to ENSURE
EQUAL EMPLOYMENT OPPORTUNITY
1. The Offeror’s or Bidder’s attention is called to the “Equal Opportunity Clause” and the “Standard Federal Equal Employment Opportunity Construction Contract Specifications” set forth herein.
2. The goals and timetables for minority and female participation, expressed in percentage terms for the Contractor’s aggregate workforce in each trade on all construction work in the covered area, are as follows:
Timetables
Goals for minority participation for each trade: 16.9%
Goals for female participation in each trade: 6.9%
These goals are applicable to all of the Contractor’s construction work (whether or not it is Federal or federally assisted) performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the Contractor also is subject to the goals for both its federally involved and non-federally involved construction.
The Contractor’s compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60-
4.3(a) and its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade, and the Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor’s goals shall be a violation of the contract, the Executive Order Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
11 and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed.
3. The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs (OFCCP) within 10 working days of award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address, and telephone number of the subcontractor; employer identification number of the subcontractor; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed.
4. As used in this notice and in the contract resulting from this solicitation, the “covered area” is California, Los Angeles County, City of Hawthorne.
BREACH OF CONTRACT TERMS
Any violation or breach of terms of this contract on the part of the Consultant or its subcontractors may result in the suspension or termination of this contract or such other action that may be necessary to enforce the rights of the parties of this agreement.
Owner will provide Consultant written notice that describes the nature of the breach and corrective actions the Consultant must undertake in order to avoid termination of the contract. Owner reserves the right to withhold payments to Contractor until such time the Contractor corrects the breach or the Owner elects to terminate the contract. The Owner’s notice will identify a specific date by which the Consultant must correct the breach. Owner may proceed with termination of the contract if the Consultant fails to correct the breach by the deadline indicated in the Owner’s notice.
The duties and obligations imposed by the Contract Documents and the rights and remedies available thereunder are in addition to, and not a limitation of, any duties, obligations, rights and remedies otherwise imposed or available by law.
GENERAL CIVIL RIGHTS PROVISIONS
The Contractor agrees to comply with pertinent statutes, Executive Orders and such rules as are promulgated to ensure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or disability be excluded from participating in any activity conducted with or benefiting from Federal assistance.
This provision binds the Contractor and subcontractors from the bid solicitation period through the completion of the contract. This provision is in addition to that required by Title VI of the Civil Rights Act of 1964.
TITLE VI SOLICITATION NOTICE:
The City of Hawthorne, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
12 notifies all bidders or offerors that it will affirmatively ensure that any contract entered into pursuant to this advertisement, [select disadvantaged business enterprises or airport concession disadvantaged business enterprises] will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
COMPLIANCE WITH NONDISCRIMINATION REQUIREMENTS:
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”), agrees as follows:
Compliance with Regulations: The Contractor (hereinafter includes consultants) will comply with the Title VI List of Pertinent Nondiscrimination Acts and Authorities, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.
Nondiscrimination: The Contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor will not participate directly or indirectly in the discrimination prohibited by the Nondiscrimination Acts and Authorities, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR part 21.
Solicitations for Subcontracts, including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the Contractor of the contractor’s obligations under this contract and the Nondiscrimination Acts and Authorities on the grounds of race, color, or national origin.
Information and Reports: The Contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the sponsor or the Federal Aviation Administration to be pertinent to ascertain compliance with such Nondiscrimination Acts and Authorities and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Contractor will so certify to the sponsor or the Federal Aviation Administration, as appropriate, and will set forth what efforts it has made to obtain the information.
Sanctions for Noncompliance: In the event of a Contractor’s noncompliance with the non-discrimination provisions of this contract, the sponsor will impose such contract sanctions as it or the Federal Aviation Administration may determine to be appropriate, including, but not limited to:
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
13 a. Withholding payments to the Contractor under the contract until the Contractor complies; and/or
b. Cancelling, terminating, or suspending a contract, in whole or in part.
Incorporation of Provisions: The Contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations, and directives issued pursuant thereto. The Contractor will take action with respect to any subcontract or procurement as the sponsor or the Federal Aviation Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the Contractor may request the sponsor to enter into any litigation to protect the interests of the sponsor. In addition, the Contractor may request the United States to enter into the litigation to protect the interests of the United States.
TITLE VI LIST OF PERTINENT NONDISCRIMINATION ACTS AND
AUTHORITIES
During the performance of this contract, the Contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the “Contractor”) agrees to comply with the following non-discrimination statutes and authorities; including but not limited to:
Title VI of the Civil Rights Act of 1964 (42 USC § 2000d et seq., 78 stat. 252) (prohibits discrimination on the basis of race, color, national origin); 49 CFR part 21 (Non-discrimination in Federally-assisted programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 USC § 4601) (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
Section 504 of the Rehabilitation Act of 1973 (29 USC § 794 et seq.), as amended (prohibits discrimination on the basis of disability); and 49 CFR part 27; The Age Discrimination Act of 1975, as amended (42 USC § 6101 et seq.) (prohibits discrimination on the basis of age);
Airport and Airway Improvement Act of 1982 (49 USC § 471, Section 47123), as amended (prohibits discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987 (PL 100-209) (broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, the Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
14 expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act of 1990, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 USC §§ 12131 – 12189) as implemented by U.S. Department of Transportation regulations at 49 CFR parts 37 and 38; The Federal Aviation Administration’s Nondiscrimination statute (49 USC § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 USC 1681 et seq).
CLEAN AIR AND WATER POLLUTION CONTROL
Contractor agrees to comply with all applicable standards, orders, and regulations issued pursuant to the Clean Air Act (42 USC § 740-7671q) and the Federal Water Pollution Control Act as amended (33 USC § 1251-1387). The Contractor agrees to report any violation to the Owner immediately upon discovery. The Owner assumes responsibility for notifying the Environmental Protection Agency (EPA) and the Federal Aviation Administration.
Contractor must include this requirement in all subcontracts that exceeds $150,000.
CONTRACT WORKHOURS AND SAFETY STANDARDS ACT
REQUIREMENTS
1. Overtime Requirements.
No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic, including watchmen and guards, in any workweek in which Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
15 he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
2. Violation; Liability for Unpaid Wages; Liquidated Damages.
In the event of any violation of the clause set forth in paragraph (1) of this clause, the Contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (1) of this clause, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (1) of this clause.
3. Withholding for Unpaid Wages and Liquidated Damages.
The Federal Aviation Administration (FAA) or the Owner shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (2) of this clause.
4. Subcontractors.
The Contractor or subcontractor shall insert in any subcontracts the clauses set forth in paragraphs (1) through (4) and also a clause requiring the subcontractor to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (1) through (4) of this clause.
COPELAND “ANTI-KICKBACK” ACT
Contractor must comply with the requirements of the Copeland “Anti-Kickback” Act (18 USC 874 and 40 USC 3145), as supplemented by Department of Labor regulation 29 CFR part 3. Contractor and subcontractors are prohibited from inducing, by any means, any person employed on the project to give up any part of the compensation to which the employee is entitled. The Contractor and each Subcontractor must submit to the Owner, a weekly statement on the wages paid to each employee performing on covered work during the prior week. Owner must report any violations of the Act to the Federal Aviation Administration.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
16 DAVIS-BACON REQUIREMENTS
1. Minimum Wages.
(i) All laborers and mechanics employed or working upon the site of the work will be paid unconditionally and not less often than once a week, and without subsequent deduction or rebate on any account (except such payroll deductions as are permitted by the Secretary of Labor under the Copeland Act (29 CFR Part 3)), the full amount of wages and bona fide fringe benefits (or cash equivalent thereof) due at time of payment computed at rates not less than those contained in the wage determination of the Secretary of Labor which is attached hereto and made a part hereof, regardless of any contractual relationship which may be alleged to exist between the Contractor and such laborers and mechanics.
Contributions made or costs reasonably anticipated for bona fide fringe benefits under section 1(b)(2) of the Davis-Bacon Act on behalf of laborers or mechanics are considered wages paid to such laborers or mechanics, subject to the provisions of paragraph (1)(iv) of this section; also, regular contributions made or costs incurred for more than a weekly period (but not less often than quarterly) under plans, funds, or programs which cover the particular weekly period, are deemed to be constructively made or incurred during such weekly period. Such laborers and mechanics shall be paid the appropriate wage rate and fringe benefits on the wage determination for the classification of work actually performed, without regard to skill, except as provided in 29 CFR Part 5.5(a)(4). Laborers or mechanics performing work in more than one classification may be compensated at the rate specified for each classification for the time actually worked therein: Provided that the employer’s payroll records accurately set forth the time spent in each classification in which work is performed. The wage determination (including any additional classification and wage rates conformed under (1)(ii) of this section) and the Davis-Bacon poster (WH-1321) shall be posted at all times by the Contractor and its subcontractors at the site of the work in a prominent and accessible place where it can easily be seen by the workers. (ii)(A) The contracting officer shall require that any class of laborers or mechanics, including helpers, which is not listed in the wage determination and which is to be employed under the contract shall be classified in conformance with the wage determination. The contracting officer shall approve an additional classification and wage rate and fringe benefits therefore only when the following criteria have been met:
(1) The work to be performed by the classification requested is not performed by a classification in the wage determination;
(2) The classification is utilized in the area by the construction industry; and (3) The proposed wage rate, including any bona fide fringe benefits, bears a reasonable relationship to the wage rates contained in the wage determination. (B) If the Contractor and the laborers and mechanics to be employed in the classification (if known), or their representatives, and the contracting officer agree on the classification and wage rate (including the amount designated for fringe benefits Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
17 where appropriate), a report of the action taken shall be sent by the contracting officer to the Administrator of the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, Washington, DC 20210. The Administrator, or an authorized representative, will approve, modify, or disapprove every additional classification action within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.
(C) In the event the Contractor, the laborers, or mechanics to be employed in the classification, or their representatives, and the contracting officer do not agree on the proposed classification and wage rate (including the amount designated for fringe benefits where appropriate), the contracting officer shall refer the questions, including the views of all interested parties and the recommendation of the contracting officer, to the Administrator for determination. The Administrator, or an authorized representative, will issue a determination within 30 days of receipt and so advise the contracting officer or will notify the contracting officer within the 30-day period that additional time is necessary.
(D) The wage rate (including fringe benefits where appropriate) determined pursuant to subparagraphs (1)(ii) (B) or (C) of this paragraph, shall be paid to all workers performing work in the classification under this contract from the first day on which work is performed in the classification.
(iii) Whenever the minimum wage rate prescribed in the contract for a class of laborers or mechanics includes a fringe benefit which is not expressed as an hourly rate, the contractor shall either pay the benefit as stated in the wage determination or shall pay another bona fide fringe benefit or an hourly cash equivalent thereof. (iv) If the Contractor does not make payments to a trustee or other third person, the Contractor may consider as part of the wages of any laborer or mechanic the amount of any costs reasonably anticipated in providing bona fide fringe benefits under a plan or program: Provided that the Secretary of Labor has found, upon the written request of the Contractor, that the applicable standards of the Davis-Bacon Act have been met.
The Secretary of Labor may require the Contractor to set aside in a separate account assets for the meeting of obligations under the plan or program.
2. Withholding.
The Federal Aviation Administration or the sponsor shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld from the Contractor under this contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to Davis-Bacon prevailing wage requirements, which is held by the same prime contractor, so much of the accrued payments or advances as may be considered necessary to pay laborers and mechanics, including apprentices, trainees, and helpers, employed by the Contractor or any subcontractor the full amount of wages required by the contract. In the event of failure to pay any laborer or mechanic, including any apprentice, trainee, or helper, employed or working on the site of work, all or part of the wages required by the contract, the Federal Aviation Administration may, after written Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
18 notice to the Contractor, Sponsor, Applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds until such violations have ceased.
3. Payrolls and Basic Records.
(i) Payrolls and basic records relating thereto shall be maintained by the Contractor during the course of the work and preserved for a period of three years thereafter for all laborers and mechanics working at the site of the work. Such records shall contain the name, address, and social security number of each such worker; his or her correct classification; hourly rates of wages paid (including rates of contributions or costs anticipated for bona fide fringe benefits or cash equivalents thereof of the types described in 1(b)(2)(B) of the Davis-Bacon Act); daily and weekly number of hours worked; deductions made; and actual wages paid. Whenever the Secretary of Labor has found under 29 CFR 5.5(a)(1)(iv) that the wages of any laborer or mechanic include the amount of any costs reasonably anticipated in providing benefits under a plan or program described in section 1(b)(2)(B) of the Davis-Bacon Act, the Contractor shall maintain records that show that the commitment to provide such benefits is enforceable, that the plan or program is financially responsible, and that the plan or program has been communicated in writing to the laborers or mechanics affected, and that show the costs anticipated or the actual costs incurred in providing such benefits. Contractors employing apprentices or trainees under approved programs shall maintain written evidence of the registration of apprenticeship programs and certification of trainee programs, the registration of the apprentices and trainees, and the ratios and wage rates prescribed in the applicable programs.
(ii)(A) The Contractor shall submit weekly for each week in which any contract work is performed a copy of all payrolls to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit the payrolls to the applicant, Sponsor, or Owner, as the case may be, for transmission to the Federal Aviation Administration. The payrolls submitted shall set out accurately and completely all of the information required to be maintained under 29 CFR 5.5(a)(3)(i), except that full social security numbers and home addresses shall not be included on weekly transmittals. Instead the payrolls shall only need to include an individually identifying number for each employee (e.g. the last four digits of the employee’s social security number). The required weekly payroll information may be submitted in any form desired. Optional Form WH–347 is available for this purpose from the Wage and Hour Division Web site at www.dol.gov/whd/forms/wh347instr.htm or its successor site.
The prime contractor is responsible for the submission of copies of payrolls by all subcontractors. Contractors and subcontractors shall maintain the full social security number and current address of each covered worker and shall provide them upon request to the Federal Aviation Administration if the agency is a party to the contract, but if the agency is not such a party, the Contractor will submit them to the applicant, sponsor, or Owner, as the case may be, for transmission to the Federal Aviation Administration, the Contractor, or the Wage and Hour Division of the Department of Labor for purposes of an investigation or audit of compliance with prevailing wage requirements. It is not a violation of this section for a prime contractor to require a Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
19 subcontractor to provide addresses and social security numbers to the prime contractor for its own records, without weekly submission to the sponsoring government agency (or the applicant, Sponsor, or Owner).
(B) Each payroll submitted shall be accompanied by a "Statement of Compliance," signed by the Contractor or subcontractor or his or her agent who pays or supervises the payment of the persons employed under the contract and shall certify the following:
(1) The payroll for the payroll period contains the information required to be provided under 29 CFR § 5.5(a)(3)(ii), the appropriate information is being maintained under 29 CFR § 5.5 (a)(3)(i), and that such information is correct and complete; (2) Each laborer and mechanic (including each helper, apprentice, and trainee) employed on the contract during the payroll period has been paid the full weekly wages earned, without rebate, either directly or indirectly, and that no deductions have been made either directly or indirectly from the full wages earned, other than permissible deductions as set forth in Regulations 29 CFR Part 3;
(3) Each laborer or mechanic has been paid not less than the applicable wage rates and fringe benefits or cash equivalents for the classification of work performed, as specified in the applicable wage determination incorporated into the contract. (C) The weekly submission of a properly executed certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the “Statement of Compliance” required by paragraph (3)(ii)(B) of this section. (D) The falsification of any of the above certifications may subject the Contractor or subcontractor to civil or criminal prosecution under Section 1001 of Title 18 and Section 231 of Title 31 of the United States Code.
(iii) The Contractor or subcontractor shall make the records required under paragraph (3)(i) of this section available for inspection, copying, or transcription by authorized representatives of the sponsor, the Federal Aviation Administration, or the Department of Labor and shall permit such representatives to interview employees during working hours on the job. If the Contractor or subcontractor fails to submit the required records or to make them available, the Federal agency may, after written notice to the Contractor, Sponsor, applicant, or Owner, take such action as may be necessary to cause the suspension of any further payment, advance, or guarantee of funds. Furthermore, failure to submit the required records upon request or to make such records available may be grounds for debarment action pursuant to 29 CFR 5.12.
4. Apprentices and Trainees.
(i) Apprentices. Apprentices will be permitted to work at less than the predetermined rate for the work they performed when they are employed pursuant to and individually registered in a bona fide apprenticeship program registered with the U.S. Department of Labor, Employment and Training Administration, Bureau of Apprenticeship and Training, or with a State Apprenticeship Agency recognized by the Bureau, or if a person is employed in his or her first 90 days of probationary employment as an apprentice in such an apprenticeship program, who is not individually registered in the program, but who has been certified by the Bureau of Apprenticeship and Training or a Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
20 State Apprenticeship Agency (where appropriate) to be eligible for probationary employment as an apprentice. The allowable ratio of apprentices to journeymen on the job site in any craft classification shall not be greater than the ratio permitted to the contractor as to the entire work force under the registered program. Any worker listed on a payroll at an apprentice wage rate, who is not registered or otherwise employed as stated above, shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed. In addition, any apprentice performing work on the job site in excess of the ratio permitted under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. Where a contractor is performing construction on a project in a locality other than that in which its program is registered, the ratios and wage rates (expressed in percentages of the journeyman’s hourly rate) specified in the Contractor’s or subcontractor’s registered program shall be observed.
Every apprentice must be paid at not less than the rate specified in the registered program for the apprentice’s level of progress, expressed as a percentage of the journeymen hourly rate specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance with the provisions of the apprenticeship program. If the apprenticeship program does not specify fringe benefits, apprentices must be paid the full amount of fringe benefits listed on the wage determination for the applicable classification. If the Administrator determines that a different practice prevails for the applicable apprentice classification, fringes shall be paid in accordance with that determination. In the event the Bureau of Apprenticeship and Training, or a State Apprenticeship Agency recognized by the Bureau, withdraws approval of an apprenticeship program, the Contractor will no longer be permitted to utilize apprentices at less than the applicable predetermined rate for the work performed until an acceptable program is approved.
(ii) Trainees. Except as provided in 29 CFR 5.16, trainees will not be permitted to work at less than the predetermined rate for the work performed unless they are employed pursuant to and individually registered in a program which has received prior approval, evidenced by formal certification by the U.S. Department of Labor, Employment and Training Administration. The ratio of trainees to journeymen on the job site shall not be greater than permitted under the plan approved by the Employment and Training Administration. Every trainee must be paid at not less than the rate specified in the approved program for the trainee’s level of progress, expressed as a percentage of the journeyman hourly rate specified in the applicable wage determination. Trainees shall be paid fringe benefits in accordance with the provisions of the trainee program. If the trainee program does not mention fringe benefits, trainees shall be paid the full amount of fringe benefits listed on the wage determination unless the Administrator of the Wage and Hour Division determines that there is an apprenticeship program associated with the corresponding journeyman wage rate on the wage determination that provides for less than full fringe benefits for apprentices. Any employee listed on the payroll at a trainee rate that is not registered and participating in a training plan approved by the Employment and Training Administration shall be paid not less than the applicable wage rate on the wage determination for the classification of work actually performed.
In addition, any trainee performing work on the job site in excess of the ratio permitted Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
21 under the registered program shall be paid not less than the applicable wage rate on the wage determination for the work actually performed. In the event the Employment and Training Administration withdraws approval of a training program, the Contractor will no longer be permitted to utilize trainees at less than the applicable predetermined rate for the work performed until an acceptable program is approved. (iii) Equal Employment Opportunity. The utilization of apprentices, trainees, and journeymen under this part shall be in conformity with the equal employment opportunity requirements of Executive Order 11246, as amended, and 29 CFR Part 30.
5. Compliance with Copeland Act Requirements.
The Contractor shall comply with the requirements of 29 CFR Part 3, which are incorporated by reference in this contract.
6. Subcontracts.
The Contractor or subcontractor shall insert in any subcontracts the clauses contained in 29 CFR Part 5.5(a)(1) through (10) and such other clauses as the Federal Aviation Administration may by appropriate instructions require, and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for the compliance by any subcontractor or lower tier subcontractor with all the contract clauses in 29 CFR Part 5.5.
7. Contract Termination: Debarment.
A breach of the contract clauses in paragraph 1 through 10 of this section may be grounds for termination of the contract, and for debarment as a contractor and a subcontractor as provided in 29 CFR 5.12.
8. Compliance with Davis-Bacon and Related Act Requirements.
All rulings and interpretations of the Davis-Bacon and Related Acts contained in 29 CFR Parts 1, 3, and 5 are herein incorporated by reference in this contract.
9. Disputes Concerning Labor Standards.
Disputes arising out of the labor standards provisions of this contract shall not be subject to the general disputes clause of this contract. Such disputes shall be resolved in accordance with the procedures of the Department of Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes within the meaning of this clause include disputes between the Contractor (or any of its subcontractors) and the contracting agency, the U.S.
Department of Labor, or the employees or their representatives.
10. Certification of Eligibility.
(i) By entering into this contract, the Contractor certifies that neither it (nor he or she) nor any person or firm who has an interest in the Contractor’s firm is a person or firm ineligible to be awarded Government contracts by virtue of section 3(a) of the DavisBacon Act or 29 CFR 5.12(a)(1). (ii) No part of this contract shall be subcontracted to any person or firm ineligible for award of a Government contract by virtue of section 3(a) of the Davis-Bacon Act or 29 CFR 5.12(a)(1).
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22 (iii) The penalty for making false statements is prescribed in the U.S. Criminal Code, 18 USC 1001.
CERTIFICATION OF OFFERER/BIDDER REGARDING DEBARMENT
By submitting a bid/proposal under this solicitation, the bidder or offeror certifies that neither it nor its principals are presently debarred or suspended by any Federal department or agency from participation in this transaction.
CERTIFICATION OF LOWER TIER CONTRACTORS REGARDING
DEBARMENT
The successful bidder, by administering each lower tier subcontract that exceeds $25,000 as a “covered transaction”, must verify each lower tier participant of a “covered transaction” under the project is not presently debarred or otherwise disqualified from participation in this federally assisted project. The successful bidder will accomplish this by:
1. Checking the System for Award Management at
website: http://www.sam.gov.
2. Collecting a certification statement similar to the
Certification of Offerer /Bidder Regarding Debarment,
above.
3. Inserting a clause or condition in the covered
transaction with the lower tier contract.
If the Federal Aviation Administration later determines that a lower tier participant failed to disclose to a higher tier participant that it was excluded or disqualified at the time it entered the covered transaction, the FAA may pursue any available remedies, including suspension and debarment of the non-compliant participant.
DISADVANTAGED BUSINESS ENTERPRISES
Contract Assurance (§ 26.13) –
The Contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of Department of Transportation-assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Owner deems appropriate, which may include, but is not limited to:
1) Withholding monthly progress payments;
2) Assessing sanctions;
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23 3) Liquidated damages; and/or
4) Disqualifying the Contractor from future bidding as non-responsible.
Prompt Payment (§26.29) – The prime contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than 7 days from the receipt of each payment the prime contractor receives from City of Hawthorne. The prime contractor agrees further to return retainage payments to each subcontractor within 7 days after the subcontractor’s work is satisfactorily completed.
Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the City of Hawthorne. This clause applies to both DBE and non-DBE subcontractors.
TEXTING WHEN DRIVING
In accordance with Executive Order 13513, “Federal Leadership on Reducing Text Messaging While Driving”, (10/1/2009) and DOT Order 3902.10, “Text Messaging While Driving”, (12/30/2009), the Federal Aviation Administration encourages recipients of Federal grant funds to adopt and enforce safety policies that decrease crashes by distracted drivers, including policies to ban text messaging while driving when performing work related to a grant or subgrant.
In support of this initiative, the Owner encourages the Contractor to promote policies and initiatives for its employees and other work personnel that decrease crashes by distracted drivers, including policies that ban text messaging while driving motor vehicles while performing work activities associated with the project. The Contractor must include the substance of this clause in all sub-tier contracts exceeding $3,500 that involve driving a motor vehicle in performance of work activities associated with the project.
ENERGY CONSERVATION REQUIREMENTS
Contractor and Subcontractor agree to comply with mandatory standards and policies relating to energy efficiency as contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 USC 6201et seq).
EQUAL OPPORTUNITY CLAUSE
During the performance of this contract, the Contractor agrees as follows:
(1) The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identify, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff, or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
24 agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause.
(2) The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national origin. (3) The Contractor will send to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers’ representatives of the Contractor’s commitments under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (4) The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(5) The Contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (6) In the event of the Contractor’s noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or suspended in whole or in part and the Contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law. (7) The Contractor will include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the administering agency the Contractor may request the United States to enter into such litigation to protect the interests of the United States.
STANDARD FEDERAL EQUAL EMPLOYMENT
OPPORTUNITYCONSTRUCTION CONTRACT SPECIFICATIONS
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25 1. As used in these specifications:
a. “Covered area” means the geographical area described in the solicitation from which this contract resulted;
b. “Director” means Director, Office of Federal Contract Compliance Programs (OFCCP), U.S. Department of Labor, or any person to whom the Director delegates authority;
c. “Employer identification number” means the Federal social security number used on the Employer’s Quarterly Federal Tax Return, U.S. Treasury Department Form 941;
d. “Minority” includes:
(1) Black (all persons having origins in any of the Black African racial groups not of Hispanic origin);
(2) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American, or other Spanish culture or origin regardless of race); (3) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia, the Indian Subcontinent, or the Pacific Islands); and
(4) American Indian or Alaskan native (all persons having origins in any of the original peoples of North America and maintaining identifiable tribal affiliations through membership and participation or community identification).
2. Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of $10,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted.
3. If the Contractor is participating (pursuant to 41 CFR part 60-4.5) in a Hometown Plan approved by the U.S. Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that Plan for those trades which have unions participating in the Plan. Contractors shall be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan.
Each contractor or subcontractor participating in an approved plan is individually required to comply with its obligations under the EEO clause and to make a good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other contractors or subcontractors toward a goal in an approved Plan does not excuse any covered contractor’s or subcontractor’s failure to take good faith efforts to achieve the Plan goals and timetables.
4. The Contractor shall implement the specific affirmative action standards provided in paragraphs 7a through 7p of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
26 employment and training of minority and female utilization the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. Covered construction contractors performing construction work in a geographical area where they do not have a Federal or federally assisted construction contract shall apply the minority and female goals established for the geographical area where the work is being performed. Goals are published periodically in the Federal Register in notice form, and such notices may be obtained from any Office of Federal Contract Compliance Programs office or from Federal procurement contracting officers.
The Contractor is expected to make substantially uniform progress in meeting its goals in each craft during the period specified.
5. Neither the provisions of any collective bargaining agreement nor the failure by a union with whom the Contractor has a collective bargaining agreement to refer either minorities or women shall excuse the Contractor’s obligations under these specifications, Executive Order 11246, or the regulations promulgated pursuant thereto.
6. In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees shall be employed by the Contractor during the training period and the Contractor shall have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees shall be trained pursuant to training programs approved by the U.S. Department of Labor.
7. The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor’s compliance with these specifications shall be based upon its effort to achieve maximum results from its actions. The Contractor shall document these efforts fully and shall implement affirmative action steps at least as extensive as the following:
a. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the Contractor’s employees are assigned to work. The Contractor, where possible, will assign two or more women to each construction project. The Contractor shall specifically ensure that all foremen, superintendents, and other onsite supervisory personnel are aware of and carry out the Contractor’s obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities.
b. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the Contractor or its unions have employment opportunities available, and maintain a record of the organizations’ responses. c. Maintain a current file of the names, addresses, and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union, a recruitment source, or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the Contractor, this shall be documented in the file with Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
27 the reason therefore along with whatever additional actions the Contractor may have taken.
d. Provide immediate written notification to the Director when the union or unions with which the Contractor has a collective bargaining agreement has not referred to the Contractor a minority person or female sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor’s efforts to meet its obligations.
e. Develop on-the-job training opportunities and/or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the Contractor’s employment needs, especially those programs funded or approved by the Department of Labor. The Contractor shall provide notice of these programs to the sources compiled under 7b above.
f. Disseminate the Contractor’s EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at each location where construction work is performed.
g. Review, at least annually, the company’s EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination, or other employment decisions, including specific review of these items, with onsite supervisory personnel such superintendents, general foremen, etc., prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed, and disposition of the subject matter.
h. Disseminate the Contractor’s EEO policy externally by including it in any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the Contractor’s EEO policy with other contractors and subcontractors with whom the Contractor does or anticipates doing business.
i. Direct its recruitment efforts, both oral and written, to minority, female, and community organizations, to schools with minority and female students; and to minority and female recruitment and training organizations serving the Contractor’s recruitment area and employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall send written notification to organizations, such as the above, describing the openings, screening procedures, and tests to be used in the selection process.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
28 j. Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer, and vacation employment to minority and female youth both on the site and in other areas of a contractor’s workforce.
k. Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-3.
l. Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel, for promotional opportunities and encourage these employees to seek or to prepare for, through appropriate training, etc., such opportunities. m. Ensure that seniority practices, job classifications, work assignments, and other personnel practices do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and the Contractor’s obligations under these specifications are being carried out. n. Ensure that all facilities and company activities are non-segregated except that separate or single user toilet and necessary changing facilities shall be provided to assure privacy between the sexes.
o. Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations.
p. Conduct a review, at least annually, of all supervisor’s adherence to and performance under the Contractor’s EEO policies and affirmative action obligations.
8. Contractors are encouraged to participate in voluntary associations, which assist in fulfilling one or more of their affirmative action obligations (7a through 7p). The efforts of a contractor association, joint contractor union, contractor community, or other similar groups of which the Contractor is a member and participant may be asserted as fulfilling any one or more of its obligations under 7a through 7p of these specifications provided that the Contractor actively participates in the group, makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the Contractor’s minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the Contractor. The obligation to comply, however, is the Contractor’s and failure of such a group to fulfill an obligation shall not be a defense for the Contractor’s noncompliance.
9. A single goal for minorities and a separate single goal for women have been established. The Contractor, however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority. Consequently, if the particular group is employed in a substantially disparate manner (for example, even though the Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
29 Contractor has achieved its goals for women generally), the Contractor may be in violation of the Executive Order if a specific minority group of women is underutilized.
10. The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any person because of race, color, religion, sex, or national origin.
11. The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts pursuant to Executive Order 11246.
12. The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination, and cancellation of existing subcontracts as may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations, by the Office of Federal Contract Compliance Programs. Any contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Executive Order 11246, as amended.
13. The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph 7 of these specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications, the Director shall proceed in accordance with 41 CFR part 60-4.8.
14. The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by the Government, and to keep records. Records shall at least include for each employee, the name, address, telephone number, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, apprentice, trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed.
Records shall be maintained in an easily understandable and retrievable form; however, to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records.
15. Nothing herein provided shall be construed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents (e.g. those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program).
FEDERAL FAIR LABOR STANDARDS ACT (FEDERAL MINIMUM WAGE) All contracts and subcontracts that result from this solicitation incorporate by reference the provisions of 29 CFR part 201, the Federal Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text. The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards for full and part-time workers.
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30 The Consultant has full responsibility to monitor compliance to the referenced statute or regulation. The Consultant must address any claims or disputes that arise from this requirement directly with the U.S. Department of Labor – Wage and Hour Division.
CERTIFICATION REGARDING LOBBYING
The Bidder or Offeror certifies by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Bidder or Offeror, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
PROHIBITION OF SEGREGATED FACILITIES
(a) The Contractor agrees that it does not and will not maintain or provide for its employees any segregated facilities at any of its establishments, and that it does not and will not permit its employees to perform their services at any location under its control where segregated facilities are maintained. The Contractor agrees that a breach of this clause is a violation of the Equal Employment Opportunity clause in this contract. (b) “Segregated facilities,” as used in this clause, means any waiting rooms, work areas, rest rooms and wash rooms, restaurants and other eating areas, time clocks, locker Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
31 rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and housing facilities provided for employees that are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, sex, or national origin because of written or oral policies or employee custom.
The term does not include separate or single-user rest rooms or necessary dressing or sleeping areas provided to assure privacy between the sexes. (c) The Contractor shall include this clause in every subcontract and purchase order that is subject to the Equal Employment Opportunity clause of this contract.
OCCUPATIONAL SAFETY AND HEALTH ACT OF 1970
All contracts and subcontracts that result from this solicitation incorporate by reference the requirements of 29 CFR Part 1910 with the same force and effect as if given in full text. The employer must provide a work environment that is free from recognized hazards that may cause death or serious physical harm to the employee. The employer retains full responsibility to monitor its compliance and their subcontractor’s compliance with the applicable requirements of the Occupational Safety and Health Act of 1970 (20 CFR Part 1910). The employer must address any claims or disputes that pertain to a referenced requirement directly with the U.S. Department of Labor – Occupational Safety and Health Administration.
RIGHTS TO INVENTIONS
Contracts or agreements that include the performance of experimental, developmental, or research work must provide for the rights of the Federal Government and the Owner in any resulting invention as established by 37 CFR part 401, Rights to Inventions Made by Non-profit Organizations and Small Business Firms under Government Grants, Contracts, and Cooperative Agreements. This contract incorporates by reference the patent and inventions rights as specified within 37 CFR §401.14. Contractor must include this requirement in all sub-tier contracts involving experimental, developmental, or research work.
SEISMIC SAFETY
In the performance of design services, the Consultant agrees to furnish a building design and associated construction specification that conform to a building code standard that provides a level of seismic safety substantially equivalent to standards as established by the National Earthquake Hazards Reduction Program (NEHRP). Local building codes that model their building code after the current version of the International Building Code (IBC) meet the NEHRP equivalency level for seismic safety. At the conclusion of the design services, the Consultant agrees to furnish the Owner a “certification of compliance” that attests conformance of the building design and the construction specifications with the seismic standards of NEHRP or an equivalent building code.
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32 CERTIFICATION OF OFFERER/BIDDER REGARDING TAX
DELINQUENCY AND FELONY CONVICTIONS
The applicant must complete the following two certification statements. The applicant must indicate its current status as it relates to tax delinquency and felony conviction by inserting a checkmark () in the space following the applicable response. The applicant agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification in all lower tier subcontracts.
Certifications
1) The applicant represents that it is ( ) is not ( X ) a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
2) The applicant represents that it is ( ) is not ( X ) is not a corporation that was convicted of a criminal violation under any Federal law within the preceding 24 months.
Note
If an applicant responds in the affirmative to either of the above representations, the applicant is ineligible to receive an award unless the sponsor has received notification from the agency suspension and debarment official (SDO) that the SDO has considered suspension or debarment and determined that further action is not required to protect the Government’s interests. The applicant therefore must provide information to the owner about its tax liability or conviction to the Owner, who will then notify the FAA Airports District Office, which will then notify the agency’s SDO to facilitate completion of the required considerations before award decisions are made.
Term Definitions
Felony conviction: Felony conviction means a conviction within the preceding twentyfour
(24) months of a felony criminal violation under any Federal law and includes conviction of an offense defined in a section of the U.S. code that specifically classifies
the offense as a felony and conviction of an offense that is classified as a felony under 18
U.S.C. § 3559.
Tax Delinquency: A tax delinquency is any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted, or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
33 TERMINATION FOR CONVENIENCE (PROFESSIONAL SERVICES)
The Owner may, by written notice to the Consultant, terminate this Agreement for its convenience and without cause or default on the part of Consultant. Upon receipt of the notice of termination, except as explicitly directed by the Owner, the Contractor must immediately discontinue all services affected.
Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete.
Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice. Compensation will not include anticipated profit on non-performed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.
TERMINATION FOR DEFAULT (PROFESSIONAL SERVICES)
Either party may terminate this Agreement for cause if the other party fails to fulfill its obligations that are essential to the completion of the work per the terms and conditions of the Agreement. The party initiating the termination action must allow the breaching party an opportunity to dispute or cure the breach.
The terminating party must provide the breaching party [7] days advance written notice of its intent to terminate the Agreement. The notice must specify the nature and extent of the breach, the conditions necessary to cure the breach, and the effective date of the termination action. The rights and remedies in this clause are in addition to any other rights and remedies provided by law or under this agreement. a) Termination by Owner: The Owner may terminate this Agreement in whole or in part, for the failure of the Consultant to:
1. Perform the services within the time specified in this contract or by Owner approved extension;
2. Make adequate progress so as to endanger satisfactory performance of the Project; or
3. Fulfill the obligations of the Agreement that are essential to the completion of the Project.
Upon receipt of the notice of termination, the Consultant must immediately discontinue all services affected unless the notice directs otherwise. Upon termination of the Agreement, the Consultant must deliver to the Owner all data, surveys, models, drawings, specifications, reports, maps, photographs, estimates, summaries, and other documents and materials prepared by the Engineer under this contract, whether complete or partially complete.
Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
34 Owner agrees to make just and equitable compensation to the Consultant for satisfactory work completed up through the date the Consultant receives the termination notice. Compensation will not include anticipated profit on nonperformed services.
Owner further agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.
If, after finalization of the termination action, the Owner determines the Consultant was not in default of the Agreement, the rights and obligations of the parties shall be the same as if the Owner issued the termination for the convenience of the Owner. b) Termination by Consultant: The Consultant may terminate this Agreement in whole or in part, if the Owner:
1. Defaults on its obligations under this Agreement;
2. Fails to make payment to the Consultant in accordance with the terms of this Agreement;
3. Suspends the Project for more than [180] days due to reasons beyond the control of the Consultant.
Upon receipt of a notice of termination from the Consultant, Owner agrees to cooperate with Consultant for the purpose of terminating the agreement or portion thereof, by mutual consent. If Owner and Consultant cannot reach mutual agreement on the termination settlement, the Consultant may, without prejudice to any rights and remedies it may have, proceed with terminating all or parts of this Agreement based upon the Owner’s breach of the contract.
In the event of termination due to Owner breach, the Engineer is entitled to invoice Owner and to receive full payment for all services performed or furnished in accordance with this Agreement and all justified reimbursable expenses incurred by the Consultant through the effective date of termination action. Owner agrees to hold Consultant harmless for errors or omissions in documents that are incomplete as a result of the termination action under this clause.
TRADE RESTRICTION CERTIFICATION
By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –
1) is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative (USTR); 2) has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S. firms as published by the USTR; and 3) has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
35 discriminate against U.S. firms published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC Section 1001.
The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR 30.17, no contract shall be awarded to an Offeror or subcontractor:
1) who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR or
2) whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list or
3) who incorporates in the public works project any product of a foreign country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.
This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.
VETERAN’S PREFERENCE
In the employment of labor (excluding executive, administrative, and supervisory positions), the Contractor and all sub-tier contractors must give preference to covered veterans as defined within Title 49 United States Code Section 47112. Covered Resurface Runway 7-25 and Resurface Taxiways and Trench Drain Extension Project
36 veterans include Vietnam-era veterans, Persian Gulf veterans, Afghanistan-Iraq war veterans, disabled veterans, and small business concerns (as defined by 15 USC 632) owned and controlled by disabled veterans. This preference only applies when there are covered veterans readily available and qualified to perform the work to which the employment relates.
CALTRANS Review and Approval. On projects involving State Airport Development Agreements, CALTRANS shall approve all plans and specifications prior to bid advertisement. In addition, all change orders shall also be approved by CALTRANS.
AGENDA ITEM NO. 19.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Finance
City Manager: Department Head:
SUBJECT:
Agreement between the City of Hawthorne and RSG Inc. in the amount of $29,870.
RECOMMENDED MOTION:
Staff recommends that the City Council approve and authorize the City Manager to execute the agreement with RSG Inc. to prepare a Long-Term Fiscal Model/Financial Plan and approve a blanket purchase order, not to exceed $29,870.
DISCUSSION:
For a city government, a long-term financial plan serves as a strategic blueprint for managing the municipality's finances over many years. It helps ensure the city can sustainably fund essential services, infrastructure, and development projects while maintaining fiscal health. Here's a breakdown of the key purposes:
1. Ensuring Fiscal Sustainability
• A long-term financial plan helps the city manage its resources effectively to avoid budget deficits and ensures that expenditures do not exceed revenues over time. It anticipates future funding needs and helps set realistic budgets for the long term.
2. Capital Project Planning
• Cities often have large-scale infrastructure projects, such as roads, bridges, public buildings, or transit systems. A long-term financial plan helps allocate funds for these capital projects, ensuring they are completed on time and within budget.
3. Debt Management
• City governments often issue bonds or take on debt to fund large projects. A long-term financial plan helps the city manage and repay its debts over time, avoiding excessive borrowing and ensuring that the cost of servicing debt remains manageable.
4. Economic Stability
• By forecasting future revenues and expenses, a long-term plan helps the city avoid sudden financial shocks. It provides a buffer to withstand economic downturns, changes in tax revenues, or unexpected expenses, contributing to economic resilience.
5. Funding Public Services
• Cities provide vital services such as education, public safety, healthcare, sanitation, and parks. A long-term financial plan ensures that these services are adequately funded and that funding is allocated based on the community's needs and priorities.
6. Risk Mitigation
• City governments face numerous risks, including natural disasters, economic shifts, and demographic changes. A long-term financial plan helps identify and plan for potential risks, such as setting aside emergency reserves or diversifying revenue sources.
7. Tax and Revenue Forecasting
• Cities rely on taxes (property taxes, sales taxes, etc.) and other revenue sources to fund services.
The long-term plan forecasts how revenues will grow or decline based on population growth, economic trends, and policy changes, ensuring the government can adjust accordingly.
8. Improving Creditworthiness
• A well-structured long-term financial plan shows investors and credit rating agencies that the city is financially sound, which can help improve the city's credit rating. This, in turn, reduces borrowing costs for future projects.
9. Sustainability and Environmental Goals
• Long-term plans can integrate sustainability goals, such as funding green infrastructure projects, renewable energy initiatives, and climate resilience strategies, ensuring that environmental considerations are factored into financial decisions.
10. Transparency and Accountability
• A long-term financial plan promotes transparency by providing the public, policymakers, and other stakeholders with clear visibility into the city's fiscal health, future priorities, and expected outcomes. This encourages trust and accountability.
11. Promoting Economic Development
• By planning for future growth and infrastructure development, a city can better position itself to attract businesses, create jobs, and boost the local economy. A well-thought-out financial plan can help secure investments in key areas that support long-term development.
12. Intergenerational Equity
• A long-term financial plan ensures that the current generation isn't burdening future generations with excessive debt or underfunded public services. This promotes fairness and avoids leaving the city's future leaders with financial challenges.
13. Long-Term Community Goals
• A financial plan helps the city prioritize community objectives, such as improving public health, education, housing, or addressing social inequalities. It allows city leadership to make decisions that align with the city's long-term vision and goals.
Ultimately, a long-term financial plan enables the city to remain financially healthy, serve its residents effectively, and respond to changes in the economic, social, and political landscape.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
.
FISCAL IMPACT:
None. The costs were included in the FY 2025-26 operating Budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Agreement between City & RSG - Long Term Financial Plan 8-12-25 Exhibit A:Proposal July 17, 2025
AGREEMENT BETWEEN THE CITY OF HAWTHORNE AND RSG INC.
FOR LONG-TERM FISCAL MODEL/FINANCIAL PLAN.
THIS AGREEMENT is made and effective as of August 12, 2025, between the City of Hawthorne ("City") and VENDOR ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on August 12, 2025 for a LongTerm Fiscal Model/Financial Plan. This agreement shall remain and continue in effect until tasks described herein are completed.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
3. PERFORMANCE
Consultant shall at all times faithfully, competently, and to the best of its ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. CITY MANAGEMENT
The City Manager or the FinanceDirector shall represent CITY in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents, which enlarge the Tasks to Be Performed or change Consultant's compensation.
5. COMPENSATION
(a) The City agrees to pay Consultant in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon a time and materials. This amount shall not exceed $29,870 for the contract period.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing, by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices for actual services performed. Payment shall be made within fortyfive (45) days of receipt of each invoice as to all nondisputed fees. If the City disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City. (c) Consultant may terminate this Agreement for cause if the City fails to cure a material default in performance within a period of 30 days, or such longer period as Consultant may allow, after receipt from Consultant of a written termination notice specifying the default in performance. In the event of termination for cause by Consultant, the City will pay Consultant for all services performed up to and including the effective date of termination.
7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's reasonable control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance.
In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, and provided that consultant has been paid in full for services rendered hereunder, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. Any reuse without written verification or adaptation by Consultant for the specific purpose intended will be at City's sole risk and without liability or legal exposure to Consultant.
9. INDEMNIFICATION
When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, and hold harmless City and any and all of its officials, employees ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including reasonable attorney's fees and costs to the extent same are caused by any negligent act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.
To the extent that the Consultant's services are subject to California Civil Code 2782.8, the above indemnity, including the cost to defense, shall be limited to the extent required by Civil Code Section 2782.8.
10. INSURANCE
(a) Consultant shall maintain inforce: Commercial General Liability and Professional Liability Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect a policy of public liability insurance with minimum coverage of $2,000,000 in accordance with the requirements provided by City to Consultant. Consultant shall also maintain inforce; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $2,000,000 per claim against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
(b) Contractor shall maintain inforce Workers' Compensation and Employer's Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Certificate to SelfInsure. Acceptable minimum limits for this coverage are: Workers' Compensation; Statutory in California; Employer's Liability: $1,000,000. (c) Certificates of Insurance. Contractor shall furnish to City evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted or authorized to do business in the State of California will be provided, indicating that the respective policy(s) meets the following requirements: (1) The City, its officers, employees, and agents shall be named as additional insured on the General Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice to City or 10 day notice for nonpayment of the premium; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of Contractor's insurance; (4) Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto. (d) To the extent permitted by law, Consultant's total aggregate liability arising out of or relating to this Agreement shall not exceed $2,000,000 or the total compensation received by Consultant under this Agreement, whichever is greater.
11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of applicable State and Federal laws and regulations, which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations pursuant to sound professional practices. The City, and its officers and employees, shall not be liable at law or in equity occasioned by negligent failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Hawthorne will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization.
Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
16. NOTICES
The Parties shall submit in writing all notices and correspondence that this Agreement requires or permits, and shall deliver the notices and correspondence to the places set forth below. The parties may give notice by: (a) personal delivery; (b) U.S. mail, first class postage prepaid; (c) "Certified" U.S. mail, postage prepaid, return receipt requested; (d) facsimile or (e) email.
CITY: Vontray Norris, City Manager
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
CONSULTANT: RSG, Inc.
Jim Simon, President/Principal
170 Eucalyptus Ave., Suite 200
Vista, CA 92084
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant staff shall perform the services described in this Agreement.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Hawthorne.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
21. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the dayand year first above written.
CITY OF HAWTHORNE CONSULTANT
Vontray Norris, City Manager Jim Simon, President/Principal City of Hawthorne RSG, Inc.
EXHIBIT A
VENDOR Proposal
Dated
S A N D I E G O • L O S A N G E L E S • O A K L A N D
170 Eucalyptus Ave., Suite 200, Vista, CA 92084 ½ 714.541.4585 ½ rsgsolutions.com July 17, 2025 Via Electronic Mail
Felice Lopez, Director of Finance
Finance Department
CITY OF HAWTHORNE
4455 West 126th Street
Hawthorne, CA 90250
SCOPE OF SERVICES AND FEE PROPOSAL
LONG TERM FISCAL MODEL
Dear Ms. Lopez:
Thank you for your request for this scope of services to prepare for the City of Hawthorne a long-term fiscal model of the City’s General Fund. Should you decide to proceed with our work plan, we anticipate over a 90-120 period we would prepare a model in collaboration with staff and present our findings to the City Council in late 2025. The city would receive a digital (Excel) workbook as well as a brief narrative summarizing our assumptions, methodology and findings.
About RSG
RSG, Inc. is a California-based, Subchapter “S” Corporation. Founded in 1979, the firm is managed by active Principals Jim Simon and Tara Matthews and has a staff of 28 employees.
RSG’s corporate mailing / accounting address is 170 Eucalyptus Ave., Suite 200, Vista, CA 92084 and phone number is 714.541.4585. We have three hubs in California, including the Vista location as well as Los Angeles and Oakland, where we collaborate periodically as a team to accommodate the needs of our clients and growing firm.
RSG is a creatively charged consultant to California public agencies. We collaborate with the people responsible for creating vibrant places to accomplish their goals. The inspired leaders at RSG create stronger communities capable of achieving bolder futures by bringing more than four decades of native knowledge to each engagement. As diverse as the agencies we work with, our services span real estate, economic development, fiscal health, and housing initiatives.
For this assignment, our consultant team would be led by Jim Simon, Principal, and Brandon Fender, Senior Associate, who would oversee this engagement. RSG may assign support staff as needed to complete the assignment. Resumes and qualifications of our firm are omitted from this letter for the sake of brevity, but available on our website at www.rsgsolutions.com.
Felice Lopez, Director of Finance
Finance Department
CITY OF HAWTHORNE
July 17, 2025
SCOPE OF SERVICES
TASK 1: KICKOFF MEETING
RSG will familiarize ourselves with the current fiscal condition of the City by reviewing the current annual budget and most recent Annual Consolidated Financial Report and prepare an agenda for a virtual kickoff with the City’s preferred team. During the kickoff meeting, we will discuss the desired outcomes for the work, the resources the City is able to share to assist with this effort, and the duration of the forecast (up to 25 years).
Following the meeting, RSG will transmit a set of actions and agreements and any refinements to the project schedule.
TASK 2: CREATION OF FISCAL MODEL
RSG will provide the Director of Finance or their designee a request for information, which we expect will include an Excel file of the City’s Trial Balance report for the General Fund, other detailed transaction files, and key agreements that may be pertinent to our forecast. We may also request other information of the City, and anticipate some limited back and forth with the Finance Department to clarify information we collect.
Upon receipt of requested accounting records (in Excel format), RSG will commend creation of an Excel workbook for a base year of the forecast, anticipated to be FY 2025-26, a development forecast based on known projects in the City’s planning pipleline, and create a long range forecast of up to 25 years. RSG will create input assumptions initially that can be modified after consultation with the City in Task 3 below.
TASK 3: MODEL REFINEMENT WITH CITY STAFF
This task involves conducting up to two virtual check in meetings with the Finance Department to discuss assumptions driving the forecast. RSG will aim to collaborate with City staff on appropriate and reasonable estimates for revenues and expenditures based on recent trends identified by City staff, future development pipeline, and other factors. RSG will then refine the model and draft a brief summary of our inputs, assumptions, methodology and findings and develop illustrations and summaries to augment decision makers at the City understanding of the conclusions. RSG will transmit our Excel file along with the supporting narrative to the City.
TASK 4: PRESENTATION TO CITY COUNCIL
RSG will be prepared to present the long term fiscal plan to the City Council later this fall after staff review is complete. We have included one, in-person meeting in our scope of services.
FEE ESTIMATE
RSG is proposing to bill for these services on a time-and-materials basis, not-to-exceed $29,870.
Our budget worksheet accompanies this letter.
RSG would charge for these services based on our hourly rate schedule:
Felice Lopez, Director of Finance
Finance Department
CITY OF HAWTHORNE
July 17, 2025
Principal $ 305
Director $ 295
Senior Associate $ 250
Associate $ 205
Senior Analyst $ 185
Analyst $ 170
Research Assistant $ 145
Technician $ 120
Clerical $ 100
RSG does not charge clients for travel or mileage (except direct costs related to field work/surveys), parking, standard telephone/fax expenses, general postage, or incidental copies. However, we do charge for messenger services, overnight shipping/express mail costs, and teleconferencing services. We also charge for copies of reports, documents, notices, and support material in excess of five copies. These costs are charged back at the actual expense plus a 10% surcharge.
RSG issues monthly invoices payable upon receipt, unless otherwise agreed upon in advance.
Invoices identify tasks completed to date, hours expended, and the hourly rate.
Please let me know if you have any questions or refinements to this proposal.
Sincerely,
RSG, Inc.
Jim Simon
President/Principal
Felice Lopez, Director of Finance
Finance Department
CITY OF HAWTHORNE
July 17, 2025
Scope of ServicesLong Term Fiscal ModelCity of Hawthorne (July 2025) Total
Principal Sr. Assoc Analyst Total Hrs Not to
305 250 170 Exceed
Task 1 Kickoff Meeting 3 4 5 12 2,765 $
Task 1.1 Collect and review public information pertaining to General Fund (budget, ACFR) 1 2 2 5 1,145Task 1.2 Conduct virtual kickoff meeting with client, discuss process and desired outcomes 2 2 2 6 1,450Task 1.3 Route actions and agreements, updated project schedule - - 1 1 170 Task 2 Creation of Fiscal Model - 13 72 85 15,490 $
Task 2.1 Provide client request for information (trial balance in Excel format, agreements) - 1 4 5 930Task 2.2 Coordination with client to clarify data and documents, as necessary - 2 4 6 1,180Task 2.3 Create Excel workbook of General Fund revenues and expenditures, FY 2025-26 - 3 30 33 5,850Task 2.4 Identify major development projects or economic activivity that may make material impacts - 3 14 17 3,130Task 2.5 Develop assumptions and model 15-25 year forecast - 4 20 24 4,400 Task 3 Model Refinement with City Staff 5 11 28 44 9,035 $ Task 3.1 Conduct up to two virtual meetings to discuss assumptions with City management 3 3 3 9 2,175Task 3.2 Refine model based on altered assumptions, develop data visualizations and transmit model - 3 8 11 2,110Task 3.3 Virtual meeting with staff to discuss draft model inputs, assumptions, methodology, and findings 1 1 1 3 725Task 3.4 Revise model and formulate briefing document (narrative, graphics) and assemble deliverable 1 4 16 21 4,025 Task 4 Presentation to City Council 4 - 8 12 2,580 $
Task 4.1 Prepare presentation to City Council and present findings at public meeting 4 - 8 12 2,580 GRAND TOTAL BUDGET 12 28 113 153 29,870 $
Task Hours & Billing Rate
AGENDA ITEM NO. 20.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Finance
City Manager: Department Head:
SUBJECT:
Agreement between the City of Hawthorne and Rael & Letson in the amount of $27,500.
RECOMMENDED MOTION:
Staff recommends that the City Council approve and authorize the City Manager to execute the agreement with Rael & Letson to provide actuarial consulting services and approve a blanket purchase order, not to exceed $27,500.
DISCUSSION:
Governmental Accounting Standards Board (GASB) Statement No. 75, "Accounting and Financial Reporting for Postemployment Benefits Other Than Pensions," requires government agencies to measure and report liabilities associated with other postemployment benefits (OPEB), such as retiree health insurance. This standard mandates the use of actuarial valuations and expanded financial disclosures in the City's audited financial statements. Actuarial valuations involve estimates and assumptions about the probability of occurrence of events far into the future.
These valuations must be updated every two years and reported in the city's audited financial statements. Staff is recommending that Rael & Letson prepare the City's next OPEB actuarial report.
The City's last actuarial valuation was completed in 2024 with a valuation date of June 30, 2023. The new actuarial valuation will be completed for use in the fiscal year 2025-26, and accounting information for fiscal year 2024-25.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
.
FISCAL IMPACT:
None. The costs associated with the preparation of the actuarial report were included in the FY 2025-26 operating Budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Agreement between City & Rael & Letson - OPEB Actuarial Services Exhibit A:Proposal July 22, 2025
AGREEMENT BETWEEN THE CITY OF HAWTHORNE AND RAEL & LETSON FOR OPEB ACTUARIAL VALUATION SERVICES & GASB STATEMENT No. 75 DISCLOSURES.
THIS AGREEMENT is made and effective as of August 12, 2025, between the City of Hawthorne ("City") and RAEL & LETSON ("Consultant"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. TERM
This Agreement shall commence on August 12, 2025 for OPEB actuarial valuation services and GASB Statement No. 75 disclosures. This agreement shall remain and continue in effect until tasks described herein are completed, but in no event later than December 31, 2027, unless sooner terminated pursuant to the provisions of this Agreement.
2. SERVICES
Consultant shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full.
3. PERFORMANCE
Consultant shall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all tasks described herein. Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement.
4. CITY MANAGEMENT
The City Manager or the Finance Director shall represent CITY in all matters pertaining to the administration of this Agreement, review and approval of all products submitted by Consultant, but not including the authority to enlarge the Tasks to Be Performed or change the compensation due to Consultant. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents, which enlarge the Tasks to Be Performed or change Consultant's compensation.
5. COMPENSATION
(a) The City agrees to pay Consultant in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit A, attached hereto and incorporated herein by this reference as though set forth in full, based upon a time and materials. This amount shall not exceed $27,500 for the contract period.
(b) Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement, which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing, by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services.
(c) Consultant will submit invoices for actual services performed. Payment shall be made within fortyfive (45) days of receipt of each invoice as to all nondisputed fees. If the City disputes any of Consultant's fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement, such suspension or termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City. (c) Consultant may terminate this Agreement for cause if the City fails to cure a material default in performance within a period of 30 days, or such longer period as Consultant may allow, after receipt from Consultant of a written termination notice specifying the default in performance. In the event of termination for cause by Consultant, the City will pay Consultant for all services performed up to and including the effective date of termination.
7. DEFAULT OF CONSULTANT
(a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's reasonable control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance.
In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
8. OWNERSHIP OF DOCUMENTS
(a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this Agreement, and provided that consultant has been paid in full for services rendered hereunder, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. Any reuse without written verification or adaptation by Consultant for the specific purpose intended will be at City's sole risk and without liability or legal exposure to Consultant.
9. INDEMNIFICATION
When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, and hold harmless City and any and all of its officials, employees ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including reasonable attorney's fees and costs to the extent same are caused by any negligent act, error or omission of Consultant, its officers, agents, employees or subconsultants (or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this Agreement. With respect to the design of public improvements, the Consultant shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Consultant.
To the extent that the Consultant's services are subject to California Civil Code 2782.8, the above indemnity, including the cost to defense, shall be limited to the extent required by Civil Code Section 2782.8.
10. INSURANCE
(a) Consultant shall maintain inforce: Commercial General Liability and Professional Liability Insurance. During the term of this Agreement, Consultant shall maintain in full force and effect a policy of public liability insurance with minimum coverage of $2,000,000 in accordance with the requirements provided by City to Consultant. Consultant shall also maintain inforce; Professional Liability Insurance (and/or Errors & Omissions Insurance) with minimum limits of liability of $2,000,000 per claim against an injury, death, loss or damages because of wrongful or negligent acts or omissions by the named insured.
(b) Contractor shall maintain inforce Workers' Compensation and Employer's Liability Insurance as required by the California Labor Code. Evidence of coverage shall take the form of a Certificate of Insurance or a California Certificate to SelfInsure. Acceptable minimum limits for this coverage are: Workers' Compensation; Statutory in California; Employer's Liability: $1,000,000. (c) Certificates of Insurance. Contractor shall furnish to City evidence of any insurance required by this Agreement. A Certificate of Insurance from an insurer admitted or authorized to do business in the State of California will be provided, indicating that the respective policy(s) meets the following requirements: (1) The City, its officers, employees, and agents shall be named as additional insured on the General Liability Insurance; (2) Insurance shall not be canceled or terminated without 30 days written notice to City or 10 day notice for nonpayment of the premium; (3) General Liability shall be primary and any insurance held by City for its own protection shall be excess and shall be effective only upon exhaustion of Contractor's insurance; (4) Insurance shall be maintained for the duration of the Agreement, including any period extended beyond the expiration date of this Agreement required to complete performance as stipulated in this Agreement and all amendments thereto. (d) To the extent permitted by law, Consultant's total aggregate liability arising out of or relating to this Agreement shall not exceed $2,000,000 or the total compensation received by Consultant under this Agreement, whichever is greater.
11. INDEPENDENT CONSULTANT
(a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with the performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The Consultant shall keep itself informed of applicable State and Federal laws and regulations, which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations pursuant to sound professional practices. The City, and its officers and employees, shall not be liable at law or in equity occasioned by negligent failure of the Consultant to comply with this Section.
13. UNDUE INFLUENCE
Consultant declares that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Hawthorne will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the Project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub agreement, or the proceeds thereof, for work to be performed in connection with the Project performed under this Agreement.
15. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization.
Consultant, its officers, employees, agents, or subconsultants, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
16. NOTICES
The Parties shall submit in writing all notices and correspondence that this Agreement requires or permits, and shall deliver the notices and correspondence to the places set forth below. The parties may give notice by: (a) personal delivery; (b) U.S. mail, first class postage prepaid; (c) "Certified" U.S. mail, postage prepaid, return receipt requested; (d) facsimile or (e) email.
CITY: Vontray Norris, City Manager
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
CONSULTANT: Rael & Letson
Doug Pryor, Consulting Actuary
160 Bovet Road, Suite 203
San Mateo, CA 94402
17. ASSIGNMENT
The Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without prior written consent of the City. Because of the personal nature of the services to be rendered pursuant to this Agreement, only Consultant staff shall perform the services described in this Agreement.
18. LICENSES
At all times during the term of this Agreement, Consultant shall have in full force and effect, all licenses required of it by law for the performance of the services described in this Agreement.
19. GOVERNING LAW
The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the municipal, superior, or federal district court with jurisdiction over the City of Hawthorne.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material.
21. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the dayand year first above written.
CITY OF HAWTHORNE CONSULTANT
Vontray Norris, City Manager Bruce Cable, Chief Executive Officer City of Hawthorne Rael & Letson
EXHIBIT A
VENDOR Proposal
Dated
1 160 Bovet Road, Suite 203
San Mateo, CA 94402
(650) 341-3311
rael-letson.com
July 22, 2025
Via Email ([email protected])
Felice Lopez
Director of Finance
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
Re: OPEB Actuarial Services
Dear Ms. Lopez:
Thank you for the opportunity to submit our proposal for OPEB actuarial valuation services and GASB Statement No. 75 disclosures for the City of Hawthorne. Our work will include the City’ June 30, 2025 OPEB actuarial funding valuation as well as 2025/26, 2026/27, and an option for 2024/25, GASB 75 disclosures.
About Rael & Letson
Rael & Letson was established in 1963 for the sole purpose of providing actuarial and consulting services on retiree healthcare and pension plans. Today, that is still our focus. In addition to our headquarters in San Mateo, California, we have offices in San Diego, California; Seattle, Washington; and Honolulu, Hawaii. Our client base is over 200 and includes public entities, multiemployer trust funds, and corporate plans. For more information about our firm, please visit our website at www.rael-letson.com.
Project Scope
Our services will include:
June 30, 2025 actuarial valuation report
Plan funded status.
Review and recommendations on all actuarial assumptions, including long term expected PARS investment returns based on Rael & Letson’s stochastic model. 2026/27 and 2027/28 actuarially determined contributions. Ten-year contribution projection and other information to help guide the City to a prudent funding policy. Historical Funded Status chart in the previous actuarial valuation report will not be provided in our report unless the City provides historical actuarial valuations and GASB 75 reports, or requests the data from Foster & Foster. GASB 75 reports
Will be provided separately from the June 30, 2025 actuarial valuation funding report. Will be based on GASB 75 asset sufficiency test (“crossover” calculation) to determine appropriate discount rate.
Will include all actuarial information for the City’s financial statements as well as journal entries.
We will have a video call with the City to discuss the results of each report.
Rael & Letson
OPEB Actuarial Services Fee Letter ◥ City of Hawthorne 2 Fees and Timing
Following are the proposed fees covering three fiscal years:
Project
Approximate
Commencement/
Completion Timing Fees
June 30, 2025 OPEB valuation February 2026/
April 2026
$ 18,000
2025/26 GASB 75 disclosure August 2026 3,500
2026/27 GASB 75 disclosure August 2027 3,000
Sub-total $ 24,500
(Optional) 2024/25 GASB 75 disclosure August 2025 3,000 Total $ 27,500
These fees assume that there have been no changes to City’ OPEB benefits or funding policy since the prior valuation, and that all communications will be via phone or email rather than in-person.
Any additional tasks will be charged at the hourly rates. We will provide a fee estimate with the applicable hourly rates before any work would commence.
The June 30, 2025 valuation report will be delivered approximately eight weeks after receiving complete and clean census data (or two weeks after receiving the June 30, 2025 asset information, if later). GASB 75 reports will be delivered within three to four weeks after receiving year-end data.
We will send you a data request for each project separately.
Again, thank you for the opportunity to submit our proposal. Should you have any questions or want to discuss our proposal, please contact me ([email protected] or by phone at 510-384-5241) or Kateryna Pryor ([email protected] or by phone at 650-283-1476). If you would like us to proceed with this work, please send us a signed copy of the following page.
We look forward to working with you and the City.
Sincerely,
Doug Pryor
Consulting Actuary
c: Kateryna Pryor
Rael & Letson
OPEB Actuarial Services Fee Letter ◥ City of Hawthorne 3 The City of Hawthorne accepts Rael & Letson proposal to provide OPEB actuarial valuation services and GASB Statement No. 75 disclosures as outlined above. ☐ June 30, 2025 valuation and 2025/26, and
2026/27 GASB 75 disclosures
$24,500
☐ 2024/25 GASB 75 disclosure $3,000
Rael & Letson City of Hawthorne
Signature:
Name: Bruce Cable Vontray Norris
Title: Chief Executive Officer City Manager
Date: July 22, 2025
AGENDA ITEM NO. 21.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Finance
City Manager: Department Head:
SUBJECT:
City of Hawthorne's Investment Report for the quarter ended June 30, 2025.
RECOMMENDED MOTION:
Staff recommends that the City Council receive, approve and file the City of Hawthorne's Investment Report for the quarter ended June 30, 2025 of FY 24-25.
DISCUSSION:
Investment Report for the quarter ended June 30, 2025 is attached. This report indicates the cash and investments held by the reporting entity and the rate of return on the investments.
Because of the seasonal nature of the city's revenues (thus making short-term availability and liquidity of funds being extremely important), the city has for many years invested its funds with the State of CA administered Local Agency Investment Fund (LAIF). Multi Bank Securities (MBS) are invested in CD's using a ladder strategy. The City Treasurer shall continue this strategy, reinvesting funds that come due into new 3-5 year CD's. Cash held by the fiscal agents are for future debt service on bonds, and these funds are invested pursuant to investment agreements entered into when the bonds were originally issued.
Investment report summary June 30, 2025
Funds held at LAIF $75 million with a rate of return @ 4.40% Funds held at BOW $45.6 million with rate of return @ 3.02% Funds held at MBS totaled $25.4 million with yields of 0.63% - 4.99% Funds held by the fiscal agents totaled $33.1 million
Funds held in Trust totaled $10.8 million
Investment report summary March 31, 2025
Funds held at LAIF $75 million with a rate of return @ 4.48% Funds held at BOW $37.3 million with rate of return @ 3.02% Funds held at MBS totaled $25.3 million with yields of 0.64% - 4.99% Funds held by the fiscal agents totaled $32 million
Funds held in Trust totaled $10.1 million
Investment report summary December 31, 2024
Funds held at LAIF $75 million with a rate of return @ 4.62% Funds held at BOW $42.6 million with rate of return @ 3.02% Funds held at MBS totaled $15.2 million with yields of 0.64% - 5.02% Funds held by the fiscal agents totaled $32.1 million
Funds held in Trust totaled $5.4 million
Investment report summary September 30, 2024
Funds held at LAIF $75 million with a rate of return @ 4.71% Funds held at BOW $42.6 million with rate of return @ 3.21% Funds held at MBS totaled $15.2 million with yields of 0.65% - 4.79% Funds held by the fiscal agents totaled $5.5 million
Funds held in Trust totaled $5.5 million
Investment report summary June 30, 2024
Funds held at LAIF $74.2 million with a rate of return @ 4.55% Funds held at BOW $61.1 million with rate of return @ 3.67% Funds held at MBS totaled $14.9 million with yields of 0.66% - 4.95% Funds held by the fiscal agents totaled $4.9 million
Funds held in Trust totaled $5.2 million
Investment report summary March 31, 2024
Funds held at LAIF $73.4 million with a rate of return @ 4.30% Funds held at BOW $55.6 million with rate of return @ .14% - 3.67% Funds held at MBS totaled $14.9 million with yields of 0.67% - 4.88% Funds held by the fiscal agents totaled $3.7 million
Funds held in Trust totaled $4.1 million
Investment report summary December 31, 2023
Funds held at LAIF $72.7 million with a rate of return @ 4.00% Funds held at BOW $46.6 million with rate of return @ .14% - 3.67% Funds held at MBS totaled $9.3 million with yields of 0.65% - 4.92% Funds held by the fiscal agents totaled $3.2 million
Funds held in Trust totaled $3.9 million
Investment report summary September 30, 2023
Funds held at LAIF $72 million with a rate of return @ 3.59% Funds held at BOW $47.5 million with rate of return @ .14% - 3.67% Funds held at MBS totaled $9.2 million with yields of 0.60% - 5.05% Funds held by the fiscal agents totaled $4.7 million
Funds held in Trust totaled $3.6 million
Investment report summary June 30, 2023
Funds held at LAIF $71.5 million with a rate of return @ 3.15% Funds held at BOW $59.6 million with rate of return @ 3.56% - 5.02% Funds held at MBS totaled $9.1 million with yields of 0.30% - 5.05% Funds held by the fiscal agents totaled $3.7 million
Investment report summary March 31, 2023
Funds held at LAIF $71 million with a rate of return @ 2.74% Funds held at BOW $50.1 million with rate of return @ 2.62% - 4.57% Funds held at MBS totaled $9.1 million with yields of 0.30% - 4.96% Funds held by the fiscal agents totaled $3 million
Investment report summary December 31, 2022
Funds held at LAIF $70.6 million with a rate of return @ 2.07% Funds held at BOW $28.5 million with rate of return @ 2.35% -3.90% Funds held at MBS totaled $9.1 million with yields of 0.30% - 4.73% Funds held by the fiscal agents totaled $2.3 million
Investment report summary September 30, 2022
Funds held at LAIF $70.4 million with a rate of return @ 1.35% Funds held at BOW $32.3 million with rate of return @ 1.45% - 2.34% Funds held at MBS totaled $8.8 million with yields of 0.31% - 3.41% Funds held by the fiscal agents totaled $3.7 million
Investment report summary June 30, 2022
Funds held at LAIF $70.3 million with a rate of return @ 0.75% Funds held at BOW $36.6 million with rate of return @ 0.00% - 0.62% Funds held at MBS totaled $9 million with yields of 0.30% - 3.27% Funds held by the fiscal agents totaled $4.7 million
Investment report summary March 31, 2022
Funds held at LAIF $70.2 million with a rate of return @ 0.32% Funds held at BOW $25.1 million with rate of return @ 0.08% - 0.14% Funds held at MBS totaled $9.2 million with yields of 0.30% - 2.39% Funds held by the fiscal agents totaled $4.1 million
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
.
FISCAL IMPACT:
None. The report describes the City's investments and rate of return on these investments as of June 30, 2025.
NOTICING PROCEDURE:
None. The report describes the City's investments and rate of return on these investments as of June 30, 2025.
ATTACHMENTS
Investment Report 06-30-25
Bank Statements 06-2025
CITY OF HAWTHORNE
INVESTMENT REPORT
Current Quarter Prior Quarter Quarter Change
6/30/2025 3/31/2025
Investment Type Issuer Cost Market Value Rate Cost Market Value Rate Change % Change State Investment Pool State of California - LAIF 1) 75,000,000 75,000,000 4.40% 75,000,000 75,000,000 4.48% 0 0.00% Certificates Of Deposit/U.S Bonds Multi-Bank Securities, Inc. 2) 25,353,654 25,353,654 0.63% to 4.99% 25,280,895 25,280,895 0.64% to 4.99% 72,760 0.29% Commercial Money Market BMO 3) 45,648,872 45,648,872 3.02% 37,332,477 37,332,477 3.02% 8,316,396 22.28% Total Funds Held By City 146,002,527 146,002,527 137,613,371 137,613,371 8,389,155 6.10% Funds Held By Fiscal Agent:
Money Market Funds U.S. Bank 4) 32,042,986 32,042,986 0.00% to 3.81% 31,194,963 31,194,963 0.00% to 3.82% 848,023 2.72% Money Market Funds - Mogul Partners Western Alliance 5) 1,045,640 1,045,640 0.10% 797,723 797,723 0.10% 247,917 31.08% Total Funds Held By Fiscal Agent 33,088,625 33,088,625 31,992,686 31,992,686 1,095,940 3.43% Funds Held In Trust
OPEB Balanced Highmark Plus PARS 6) 10,754,839 10,754,839 6.38% 10,122,846 10,122,846 -0.22% 631,994 6.24% Total Funds Held In Trust 10,754,839 10,754,839 10,122,846 10,122,846 631,994 6.24% In accordance with California Government Code Section 53646, the Treasurer of the City of Hawthorne hereby certifies that the investments reported above comply with the City's adopted Investment Policy and that sufficient investment liquidity and anticipated revenues are available to meet the City's budgeted expenditures for the six months.
Printed 7/28/2025 at 11:25 AM
Multi - Bank Securities, Inc.
Current Quarter
6/30/2025
Date of Accrued Cash/Bank Estimated Ending
Purchase Maturity Date Quantity Market Price Market Value Interest Deposits Yield Market Value Bank Baroda, NY 7/22/2020 7/22/2025 247,000 99.7760 246,446.72 753.18 0.70% Bank Vy Bellwood Neb 1/27/2022 1/27/2026 249,000 98.2320 244,597.68 22.51 1.11% GreenState Cr Un, Iowa SH 3/30/2021 3/30/2026 249,000 97.5790 242,971.71 158.27 0.81% Sallie Mae Bank, Salt Lake City, UT 7/8/2021 7/8/2026 247,000 96.9930 239,572.71 1,170.71 1.03% UBS Bank Salt Lake City, UT 7/8/2021 7/8/2026 247,000 96.8720 239,273.84 133.99 0.92% Toyota Finl Svgs Bank, Hend, NV 7/22/2021 7/22/2026 247,000 96.8320 239,175.04 1,022.17 0.98% Medallion Bk, Salt Lake City, UT 8/30/2021 8/31/2026 100,000 96.3930 96,393.00 0.00 0.88% Texas Exchange Bk, SSB Crowley 10/29/2021 10/29/2026 247,000 96.2360 237,702.92 7.44 1.14% Dept of Comm Fed Cr Un, Wash, DC 5/13/2022 5/13/2027 247,000 98.6910 243,766.77 373.88 3.29% First Natl Bank Amer East Lansing, MICH 5/17/2022 5/17/2027 245,000 98.5030 241,332.35 274.87 3.19% Discover Bk, Greenwood Del 3/22/2023 3/21/2028 243,000 102.5470 249,189.21 3,328.77 4.87% Liberty First Cr Un Lincoln 8/7/2023 8/7/2028 247,000 102.6160 253,461.52 922.36 4.58% Valleystar Cr Un Martinsville 8/30/2023 8/30/2028 100,000 104.0760 104,076.00 0.00 4.66% Customers Bk Pheonixville PA 10/15/2024 10/16/2028 245,000 98.5690 241,494.05 1,810.99 3.60% Wells Fargo Bk, Sioux Falls, SD 12/12/2023 12/12/2028 249,000 101.3740 252,421.26 546.44 4.38% BNY Mellon Dep Program 12/18/2023 12/18/2028 245,000 99.8900 244,730.50 322.19 4.00% City Fed Cr Un Amarillo Tex SH CTF 1/12/2024 1/12/2029 249,000 99.7470 248,370.03 485.04 3.96% Financial Plus Cr Un Flint Mich ST CTF 1/17/2024 1/17/2029 249,000 100.0740 249,184.26 359.17 4.04% A+ Fed Cr Un Austin Tex SH CTF 1/29/2024 1/29/2029 247,000 100.2350 247,580.45 27.75 4.09% SCE Fed Cr Un Irwindale Calif SH CTF 3/14/2024 3/14/2029 125,000 100.7380 125,922.50 232.88 4.21% Workers Fed Cr Un Littlelon MA 10/21/2024 4/23/2029 247,000 99.8650 246,666.55 243.62 4.00% Morgan Stanley, Private Bk Natl Assn 5/7/2025 5/7/2029 244,000 100.3300 244,805.20 1,498.09 4.13% Empower Fed Cr Union Syracuse NY CTF 7/31/2024 7/31/2029 247,000 101.6990 251,196.53 9,866.47 4.42% Numerica Cr Un Spokane VY Wash CTF 11/26/2024 11/26/2029 249,000 100.4030 250,003.47 113.24 4.13% First Fed Svgs & Ln Assn of Lorain Ohio CTF 6/6/2025 12/6/2029 237,000 100.3660 237,867.42 646.72 4.13% American Express Natl Bk Brokered Intl CTF 1/22/2030 1/22/2025 244,000 100.3990 244,973.56 4,411.05 4.13% Freedom Northwest Cr Un Kamiah Idaho SH CTF 1/30/1930 1/30/2025 249,000 100.4280 250,065.72 56.62 4.13% Luana Svgs Bk Iowa CTF Dep 3/13/2025 9/13/2025 245,000 99.3150 243,321.75 2,853.41 3.92% Morgan Stanley Bk N A Salt Lake City Utah CTF 6/18/2025 6/20/2025 244,000 101.1000 246,684.00 344.94 4.25% Total Certificates of Deposit 6,730,000.00 6,703,246.72 31,986.77 - United States Treas NTS 4% 2/15/2026 2/15/2023 2,000,000 99.8680 1,997,360.00 29,834.25 4.00% United States Treas NTS 4.625% 3/15/2026 3/15/2023 1,050,000 100.3530 1,053,706.50 14,120.07 4.60% United States Treas NTS 4.125% 2/15/2027 8/15/2024 2,000,000 100.4730 2,009,460.00 30,766.57 4.10% United States Treas NTS 4.25% 3/15/2027 9/15/2024 1,120,000 100.7540 1,128,444.80 13,840.22 4.21% United States Treas NTS 4.00% 2/29/2028 2/28/2023 3,120,000 100.7460 3,143,275.20 41,373.91 3.97% United States Treas NTS 4.25% 2/28/2024 8/31/2024 2,000,000 101.7460 2,034,920.00 28,179.35 4.17% United States Treas NTS 4.125% 3/31/2024 9/30/2024 1,120,000 101.3400 1,135,008.00 11,486.89 4.07% United States Treas NTS 4.25% 1/31/2030 7/31/2025 1,950,000 101.9570 1,988,161.50 34,340.47 4.16% United States Treas NTS 4.00% 2/28/1930 2/28/2023 1,120,000 100.9570 1,130,718.40 14,852.17 3.96% Total U.S Treasury Securities 15,480,000.00 15,621,054.40 218,793.90 - Federal National MTG Assn 7/15/2020 7/15/2025 247,000 99.8610 246,656.67 826.42 0.73% Federal Home LN Bks Cons 1/22/2021 1/22/2026 245,000 97.9640 240,011.80 672.05 0.63% Federal Home LN Bks 9/17/2021 9/17/2026 1,000,000 96.4670 964,670.00 3,004.17 1.08% Federal Natl Mtg Assn Medium Term 12/18/2024 12/18/2029 500,000 100.1180 500,590.00 833.33 4.99% Federal Home Ln Bks Cons Bd 12/27/2024 6/27/2025 500,000 99.6600 498,300.00 205.00 4.93% Total U.S Government Bonds 2,492,000.00 2,450,228.47 5,540.97 - Bank of America Corp 10/30/2020 10/30/2025 500,000 98.8270 494,135.00 833.33 1.01% Total Corporate Bonds 500,000.00 494,135.00 833.33 -
Total Portfolio Holdings 25,202,000.00 25,268,664.59 257,154.97 84,989.56 25,353,654.15 Printed 7/28/2025 at 11:25 AM
Summary of Cash with Fiscal Agent
Current Quarter
Date of Maturity Investment
Purchase Date Coupon Cost Market Value Agreement Rate
City 2016 Certificates of Participation
Money Market Various Daily liquid 0.00% 0.76 0.76 0.00% Total 0.76 0.76 0.00
City 2019 Pension Obligation Bond
Money Market Various Daily liquid 0.00% 4.61 4.61 0.00% Money Market Various Daily liquid 0.00% 0.51 0.51 0.00% Money Market Various Daily liquid 0.00% 0.80 0.80 0.00% Total 5.92 5.92 0.00
City 2024 Revenue Bonds Series 2024
Money Market Various Daily liquid 3.81% 14,111.11 14,111.11 3.81% Investment Agreement - Sutter Sec Various Daily liquid 3.81% 30,149,018.22 30,149,018.22 3.81% Total 30,163,129.33 30,163,129.33 0.00
S.A 2016 Tax Allocation Refunding Bonds
Money Market Various Daily liquid 3.81% 292.13 292.13 3.81% Money Market Various Daily liquid 3.81% 1,956.17 1,956.17 3.81% 2,248.30 2,248.30 0.00
S.A 2025 Tax Allocation Refunding Bonds
Money Market Various Daily liquid 3.81% 8,809.02 8,809.02 3.81% 8,809.02 8,809.02 0.00
CFD 1999-1 2000 Gateway Center Special Fund
Money Market Various Daily liquid 3.79% 62,324.66 62,324.66 3.79% Money Market Various Daily liquid 3.79% 0.03 0.03 3.79% Money Market Various Daily liquid 3.79% 799,896.74 799,896.74 3.79% Money Market Various Daily liquid 3.79% 348,683.96 348,683.96 3.79% Money Market Various Daily liquid 3.79% 254,409.01 254,409.01 3.79% Money Market Various Daily liquid 3.79% 0.05 0.05 3.79% Money Market Various Daily liquid 3.79% 134,313.86 134,313.86 3.79% Money Market Various Daily liquid 3.79% 5,641.14 5,641.14 3.79% Total 1,605,269.45 1,605,269.45 0.00
CFD 2004-1 2005 Fusion at South Bay
Money Market Various Daily liquid 3.79% 20,465.03 20,465.03 3.79% Money Market - Reserve Fund Various Daily liquid 3.79% 226,865.99 226,865.99 3.79% Total 247,331.02 247,331.02 0.00
CFD 2006-1 2020 360 Degrees at South Bay
Money Market Various Daily liquid 0.00% 0.75 0.75 0.00% Money Market Various Daily liquid 0.00% 25,000.42 25,000.42 0.00% Total 25,001.17 25,001.17 0.00
Total 32,042,985.95 32,042,985.95 0.00
3/31/2025
Printed 7/28/2025 at 11:25 AM
Western Alliance - Mogul Partners
Current Quarter
6/30/2025
Unrealized Accrued Net Interest Ending Market Estimated Cost Value Market Value Gain/Loss Income Collected Value Yield Western Alliance Bank 1,045,639.51 1,045,639.51 0.00 0.00 80.59 1,045,639.51 Total Cash Investments 1,045,639.51 1,045,639.51 0.00 0.00 80.59 1,045,639.51 0.10% Printed 7/28/2025 at 11:25 AM
CITY OF HAWTHORNE
PARS Post-Employment Benefits Trust 6/1/2025 to 6/30/2025 Von Norris
City Manager
City of Hawthorne
4455 West 126th Street
Hawthorne, CA 90250
Account Summary
Source 6/1/2025 Contributions Earnings Expenses Distributions Transfers 6/30/2025 OPEB 1001 $10,419,370.46 $0.00 $340,069.82 $4,600.94 $0.00 $0.00 $10,754,839.34 Totals $10,419,370.46 $0.00 $340,069.82 $4,600.94 $0.00 $0.00 $10,754,839.34 Investment Selection
Source
OPEB
Investment Objective
Source
OPEB
Investment Return
Source 1-Month 3-Months 1-Year 3-Years 5-Years 10-Years OPEB 3.26% 6.38% 10.67% - - - 11/17/2022
Information as provided by US Bank, Trustee for PARS; Not FDIC Insured; No Bank Guarantee; May Lose Value Headquarters - 4350 Von Karman Ave., Suite 100, Newport Beach, CA 92660 800.540.6369 Fax 949.250.1250 www.pars.org Account balances are inclusive of Trust Administration, Trustee and Investment Management fees Annualized Return
Investment Return: Annualized rate of return is the return on an investment over a period other than one year multiplied or divided to give a comparable one-year return.
Past performance does not guarantee future results. Performance returns may not reflect the deduction of applicable fees, which could reduce returns. Information is deemed reliable but may be subject to change.
Account Report for the Period
Balance as of
Balanced - Strategic Blend
Balance as of
The dual goals of the Balanced Strategy are growth of principal and income. While dividend and interest income are an important component of the objective's total return, it is expected that capital appreciation will comprise a larger portion of the total return. The portfolio will be allocated between equity and fixed income investments.
Plan's Inception Date
AGENDA ITEM NO. 22.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Housing
City Manager: Department Head:
SUBJECT:
Recurring Software and Services Agreement with MRI Real Estate Software LLC (MRI) for Housing Data Services.
RECOMMENDED MOTION:
1. Approve the Recurring Software and Services Agreement with MRI for the period of five years from 08/01/2025 to 07/31/2030 to provide professional services necessary to store and update housing data.
2. Authorize the City Manager, or designee, to execute, amend, and keep a record of documents necessary to administer the Fiscal Year 2025-2030 Professional Services Agreement with MRI.
DISCUSSION:
The Housing Department uses MRI Software to maintain the production database and confidential payment information for landlords, applicants, and program participants. It also provides services that tracks Tenant Account Receivables (TARs), houses the Inspection framework, maintains various Waiting Lists, and receives scanned documents for paperless renewal options for multiple programs. The software communicates with HUD systems, allowing for proper and timely reporting. Staff recommends the council approve the professional services agreement as written. The attached professional agreement will be effective August 1, 2025, and will remain effective until July 31, 2030, pursuant to the professional services agreement. This agreement will renew annually.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
None.
FISCAL IMPACT:
None. This expenditure has already been approved in the 25-26 City Budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
mri Services Agreement
MRI - LTC - Hawthorne
Client Id: X544999
Client's File
Reference:006VX00000MB4zhYAD
MRI Confidential
ORDER DOCUMENT
RECURRING SOFTWARE AND SERVICES
The Parties acknowledge and agree that the Order Document, effective August 1, 2019 shall be stricken and terminated, except that the MRI Terms and Conditions listed therein shall continue in full force and effect. All rights and obligations that arose prior to the Effective Date of this Order Document shall remain in full force and effect. The Parties further agree that this new Order Document, effective August 1, 2025 shall be added to the Agreement. Both Parties further agree that the this Order Document shall be governed by the surviving MRI Terms and Conditions are incorporated by reference and made a part of this Order Document as fully as if set forth herein.
By signing this Order Document, Client verifies that it has read the MRI Terms and Conditions, and acknowledges its agreement to be bound by them.
City of Hawthorne Housing Authority ("Client")
4455 West 126th Street
Hawthorne CA 90250-4417
MRI Software LLC ("MRI")
28925 Fountain Parkway,
Solon, OH 44139
Signature: ______________________________
Print Name: ______________________________
Title: ______________________________
Signature: ______________________________
Print Name: ______________________________
Title: ______________________________
CLIENT CONTACT INFORMATION
Administrator: Kimberly Mack
Address:
E-mail:[email protected]
Voice:
Fax:
Cell:310-349-1603
Technical Contact/Download Recipient:
Address:
E-mail: [email protected]
Voice:
Fax:
Cell:
Billing Contact:
Address:
E-mail:
Voice:
Fax:
Cell:
SAAS SERVICES
Products License Metric Quantity Territory
Happy
AssistanceCheck-Online
Assistance Portal
Units
Named Users
711.00
13.00 North America
HAPCheck Units
Named Users
711.00
13.00 North America
HQS Mobile Inspections for
iPad
Units
Named Users
711.00
14.00 North America
Production Database for
Happy
Production Databases 1.00 North America
Production Database for PHA
Pro
Production Databases 1.00 North America
Waitlist Check Units 711.00 North America
Client Id:X544999
Client's File
Reference:006VX00000MB4zhYAD
MRI Confidential
Named Users 13.00
WaitListCheck-Online
Application Collection
Units
Named Users
711.00
13.00 North America
LIMITED SOFTWARE LICENSE
Products License Metric Quantity Installation Site Territory Happy
1099s and Payment
History
Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Custom Forms Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
FileMTCS Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
iDIA System Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
iFile Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Inspections Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Occupancy Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Payments Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Production Database for
PHA Pro
Production Databases 1.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Remote Screen Sharing Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Report Writer Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Tenant Accounts
Receivable (TARs)
Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
Waiting List Units
Named Users
711.00
13.00 4455 West 126th Street,
null, Hawthorne, CA,
90250-4417, US
North
America
FEES, PAYMENT AND TERMS
Initial Term Annual Recurring Fee
The Initial Term will run from the Effective Date listed above until Jul 31, 2030
$ 32933.67
Client Id:X544999
Client's File
Reference:006VX00000MB4zhYAD
MRI Confidential
The Initial Term and any Renewal Term are non-cancelable, subject to termination rights as set forth in the Agreement.
The fees listed in this table include the recurring fees related to the products and services in the tables listed above.
MRI may, at any time after the first twelve (12) months of the Effective Date listed above, and in its sole discretion, modify the Fees upon ninety (90) calendar day prior written notice to Client. Notwithstanding the foregoing, the Fees shall not increase in each subsequent twelve (12) month period by more than the Equal to (i) 3.00 percent (3.00 %); or (ii) US CPI for the most recent year. A twelve (12) month period commences on the anniversary of the Effective Date. For purposes of notice in this footnote, email or first-class mail will suffice.
Renewal Period. Notwithstanding anything to the contrary in the Agreement, following the end of the Initial Term, Services shall automatically renew for successive 60 months terms at then-current pricing (each renewal a “Renewal Term”) unless either Party gives written notice at least sixty (60) calendar days prior to the end of the Initial Term or any Renewal Term, as applicable, of its intention to not renew the Services. The pricing for the first twelve (12) months of any Renewal Term shall be provided by MRI in writing no less than ninety (90) days prior to the end of the Initial Term or any Renewal Term. For the purposes of the pricing notice in this Section, email or first-class mail will suffice. The Initial Term and Renewal Terms are collectively referred to as the “Term”.
Payment Terms: Fees are due in USD Annual in advance. Initial payment must be received by MRI prior to the Effective Date and any Renewal Term; MRI has no obligation to provide Services until such payment is received. For any fees due from the Client when exceeding the License Metrics listed above, Client shall be billed monthly in arrears for such overage in accordance with the terms of this Order Document. In no event shall Client be invoiced for fewer than the License Metrics listed or less than the Annual Recurring Fees (annualized) plus increase as outlined in footnote 2.
LICENSE METRICS AND USE RIGHTS DEFINITIONS
Definitions: The following definitions shall apply to the interpretation of this Order Document. If a definition is listed here and not listed within the foregoing tables or in additional Order Documents executed between the Parties, then that definition shall be disregarded.
A “Conventional Unit” is a Unit that is rented or leased to a tenant that, based on income, is eligible for rent subsidies from federal, state or local government agencies
A "Named User” license permits Clients to assign User IDs only to a fixed number of specifically named employee users or Affiliates, and simultaneous access to the licensed Program is limited to those specific named users.
An "Inquiry User” or “Read Only user”, license restricts user access to certain limited view only and report retrieval capabilities. Clients can assign Inquiry Only User IDs to a fixed number of Client Users whose simultaneous access to the system is limited to the number of authorized inquiry only licenses paid for and held by the Client.
A “Unit” is a space rented or designed to be rented to a tenant for residential use and is characterized by a unique tenant, a unique mailing address, or a unique physical location. “Units” include without limitation Conventional Units, Affordable Units, AHR Units and DHCR Units.
A “Message Unit” is a received SMS text (outbound or inbound), a sent email, or in a voice call situation each thirty second increment.
“Production Database” means access to an instance of the products listed in a live environment, to be used to production purposes. A production database does not imply a segregated instance or walled-off application. “Non-Production Database” means access to an instance of the products listed in a non-live environment. Such can be used for testing, training, or other non-production purposes. A production database does not imply a segregated instance or walled-off application.
Use Rights: The license to use the SaaS Service is priced based on Client’s License Metrics as of the Effective Date of this Order Document and allows Client to use the Software to manage up to the quantity set forth above. Additional licenses must be purchased by Client in the event the number of actual License Metrics exceeds such licensed quantity. If Client’s actual License Metrics exceed such licensed quantity, then MRI reserves the right to charge a premium fee for any additional License Metric used. The cost for these additional licenses will be at MRI’s then-current fees. There shall be no fees adjustments or refunds for any actual License Metrics decreases. Fees (other than monthly user access fees) are Client Id: X544999
Client's File
Reference:006VX00000MB4zhYAD
MRI Confidential
based on quantity purchased, not Usage.
Self-Certification: Without prejudice to MRI’s audit rights pursuant to the Agreement, Client will, by August 1st of each year, document and certify that use of the SaaS Services is in full conformity with the use rights granted hereunder. The Self-Certification Document can be found in the MRI Terms and Conditions.
MAINTENANCE AND TECHNICAL SUPPORT
Maintenance and Support Level: Standard Maintenance and Support is included in the Fees. In the event that Client has purchased enhanced support services, such enhanced will be indicated in the Enhanced Support Services table above and the product line for which it was purchased. If no such indication is made, then Client has not purchased enhanced support services.
Designated Support Contacts:
Maintenance and Support may only be requested by the two (2) Designated Support Contacts named below who must have successfully completed MRI’s standard training course prior to (i) logging case requests; or (ii) receiving status updates on cases. Client may change these Designated Support Contacts from time to time, to other Client employees, by promptly delivering in writing to MRI the names and contact information of the new Designated Support Contacts (email is sufficient). The SaaS Services fees are related to the number of contacts; access to support by any additional contacts will be subject to additional fees.
(1) Designated Support Contact must be the Administrator listed above in this Order Document.
The initial Designated Support Contacts of Client are:
Name:
Title:
Phone:
Address:
Email:
Name:
Title:
Phone:
Address:
Email:
Kimberly Mack
Director of Housing
310-349-1603
4455 W 126th St, Hawthorne, CA 90250
[email protected]
Claude Baldwin
Senior Housing Coordinator
310-349-1611
4455 W 126th St, Hawthorne, CA 90250
[email protected]
SUPPORT AGREEMENT TERM - 3 Years - 5% CAP Annual Support Amount August 1, 2025 - July 31, 2026 $ 33,573.16
August 1, 2026 - July 31, 2027 $ 35,251.82
August 1, 2027 - July 31, 2028 $ 37,014.41
SUPPORT AGREEMENT TERM - 5 Years - 3% CAP Annual Support Amount August 1, 2025 - July 31, 2026 $ 32,933.67
August 1, 2026 - July 31, 2027 $ 33,921.68
August 1, 2027 - July 31, 2028 $ 34,939.33
August 1, 2028 - July 31, 2029 $ 35,987.51
August 1, 2029 - July 31, 2030 $ 37,067.14
Savings with a 5-year agreement versus 3 year agreement $ 10,663.57 City of Hawthorne HA - Estimated New Support
Long Term Contract (Annual Support Increase 3 Year LTC vs 5 Year LTC) ***PRICES ARE ESTIMATED AND Subject To Final Contract Terms and Conditions; Based on Currently Licensed Modules*** AGENDA ITEM NO. 23.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #6 in the amount of $530,226.67 due to PCN3 Inc of Los Alamitos, CA for the City of Hawthorne New Senior Center (Project #24-03).
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment #6 to PCN3 Inc of Los Alamitos, CA
DISCUSSION:
This project includes providing all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Plan and Specifications to successfully and safely complete the renovations and addition to the existing Senior Center.
The work will consist of renovating the existing Hawthorne Senior Center situated on the northwest side of the existing Memorial Center facility. The renovations will bring the existing building, approximately 8,600 SF, up to current building codes and standards. The work will also consist of adding a first-floor extension and a second story, approximately 9700 SF of indoor space. There will also be some exterior landscaping to integrate the building into the park and create an outdoor courtyard. The work will also consist in providing all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the Plan and Specifications to successfully and safely complete the renovations, expansion and addition to the City of Hawthorne Senior Center, located at 3901 El Segundo Blvd, Hawthorne, CA 90250
During the construction phase of the project, necessary authorization will need to be granted to the City's Project Engineer(s) to conduct further testing, substitutions, and/or removal of material such as new public right of way, new concrete slab between the New Senior Center and existing Memorial Center, etc.
Work done to date includes: demolition of the existing senior center structure, excavated trenches for underground plumbing and electrical conduits, trenching for elevator pit, concrete poured for the west expansion portion of the project, vertical steel reinforcement placed and preparing for steel columns and beams for the west expansion portion of the project. Excavation for new storm drain line, elevator pit and column footing for the existing portion of the building (East Side). Due to existing conditions uncovered during the demolition/excavation phase, it led to a few change orders like repair and/or replacement of underground utility pipes, expansion of demolition (slab/ceiling), etc.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.
FISCAL IMPACT:
None. Funds for this progress payment in the amount of $530,226.67 will be funded through allocated funds from the 2024-2025 budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
PP#6SC#24-03
APPLICATION AND CERTIFICATION FOR PAYMENT AIA DOCUMENT G702 Page 1 OF 1 TO OWNER: City of Hawthorne PROJECT: APPLICATION NO: 6 Distribution to:
4455 W. 126th Street City of Hawthrone New Senior Center OWNER Hawthorne, CA, 90250 PERIOD FROM: 6/25/2025 CM
PERIOD TO: 7/31/2025 ARCHITECT
FROM CONTRACTOR: VIA CONSTRUCTION MANAGER: CONTRACTOR
PCN3, INC. ENGINEER
10591 Humbolt Street, Unit A
Los Alamitos, CA, 90720 PROJECT NOS: 24-03
CONTRACT NO: 24-03
CONTRACT FOR: 24-03 CONTRACT DATE: 8/28/2024
CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, Application is made for payment, as shown below, in connection with the Contract. information and belief the Work covered by this Application for Payment has been Continuation Sheet, AIA Document G703, is attached. completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due.
1. ORIGINAL CONTRACT SUM 14,445,000.00
2. Net change by Change Orders 267,716.71 CONTRACTOR: PCN3, INC.
3. CONTRACT SUM TO DATE (Line 1 ± 2) 14,712,716.71
4. TOTAL COMPLETED & STORED TO 3,811,462.34
DATE (Column G on G703) By: Date:
5. RETAINAGE:
a. 5 % of Work Completed $ 190,573.12 State of: California County of:
(Column D + E on G703) Subscribed and sworn to before me this day of b. 5 % of Stored Material $ - Notary Public:
(Column F on G703) My Commission expires:
Total Retainage (Lines 5a + 5b or
Total in Column I of G703) 190,573.12 PM'S CERTIFICATE FOR PAYMENT
6. TOTAL EARNED LESS RETAINAGE 3,620,889.22 In accordance with the Contract Documents, based on on-site observations and the data (Line 4 Less Line 5 Total) comprising the application, the Engineer certifies to the Owner that to the best of the
7. LESS PREVIOUS CERTIFICATES FOR Engineer's knowledge, information and belief the Work has progressed as indicated, PAYMENT (Line 6 from prior Certificate) 3,090,662.55 the quality of the Work is in accordance with the Contract Documents, and the Contractor
8. CURRENT PAYMENT DUE 530,226.67 is entitled to payment of the AMOUNT CERTIFIED.
9. BALANCE TO FINISH, INCLUDING RETAINAGE 11,091,827.49 (Line 3 less Line 6) AMOUNT CERTIFIED . . . . . . . . . . . $ 530,227 CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS (Attach explanation if amount certified differs from the amount applied. Initial all figures on this Total changes approved Application and on the Continuation Sheet that are changed to conform with the amount certified.) in previous months by Owner $ 267,717 $ - Project Manager:
Total approved this Month $0.00 $ - By: Date:
TOTALS $ 267,717 $ - This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without NET CHANGES by Change Order $ 267,717 prejudice to any rights of the Owner or Contractor under this Contract.
AIA DOCUMENT G702 · APPLICATION AND CERTIFICATION FOR PAYMENT · 1992 EDITION · AIA · ©1992 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, DC 20006-5292 Users may obtain validation of this document by requesting a completed AIA Document D401 - Certification of Document's Authenticity from the Licensee.
CONSTRUCTION MANAGER:
By:
Project Manager
PCN3, INC. City of Hawthrone New Senior Center APPLICATION NUMBER: 6 10591 Humbolt Street, Unit A CITY OF Hawthrone APPLICATION DATE: 7/31/2025 Los Alamitos, CA, 90720 Schedule of Values PERIOD TO: 7/31/2025
A B C D E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED TOTAL BILLED MATERIALS STORED TOTAL % BALANCE RETAINAGE NO. VALUE PREVIOUS THIS PRIOR CURRENT TOTAL COMPLETED T/D TO FINISH 5%
APPLICATIONS PERIOD STORED STORED STORED AND STORED (C-G)
TO DATE
1.00 EXISTING CONDITIONS (SITEWORK) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
1.a DEMO @ SENIOR CENTER SITE (HAULING INCLUDED) 38,406.64 38,406.64 0.00 0.00 0.00 $0.00 $38,406.64 100% $0.00 $1,920.33
1.b DEMO @ EAST PARKING LOT (HAULING INCLUDED) 47,072.56 47,072.56 0.00 0.00 0.00 $0.00 $47,072.56 100% $0.00 $2,353.63
1.c DEMO @ NORTH PARKING LOT (HAULING INCLUDED) 32,013.40 32,013.40 0.00 0.00 0.00 $0.00 $32,013.40 100% $0.00 $1,600.67
1.d MISC. SITE DEMO 8,260.00 8,260.00 0.00 0.00 0.00 $0.00 $8,260.00 100% $0.00 $413.00
2.00 EARTHWORK: SITE PREPARATION (SITEWORK) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
2.a SITE CLEARING 20,731.42 20,731.42 0.00 0.00 0.00 $0.00 $20,731.42 100% $0.00 $1,036.57
2.b ROUGH GRADING 41,462.84 41,462.84 0.00 0.00 0.00 $0.00 $41,462.84 100% $0.00 $2,073.14
2.c RAW CUT - PER C.E. QUANTITY 2,147.60 2,147.60 0.00 0.00 0.00 $0.00 $2,147.60 100% $0.00 $107.38
2.d FINE GRADING 52,204.38 10,000.00 0.00 0.00 0.00 $0.00 $10,000.00 19% $42,204.38 $500.00
2.e BUILDING PAD OVEREXCAVATION - WEST ADDITION 66,599.20 66,599.20 0.00 0.00 0.00 $0.00 $66,599.20 100% $0.00 $3,329.96
2.f BUILDING PAD OVEREXCAVATION - EXTENDED SLAB 10,431.20 10,431.20 0.00 0.00 0.00 $0.00 $10,431.20 100% $0.00 $521.56
2.g SCARIFY & COMPACT U/S PAVING 11,756.34 11,756.34 0.00 0.00 0.00 $0.00 $11,756.34 100% $0.00 $587.82
2.h EXPORT/HAUL DIRT SURPLUS + 15% SWELL VOLUME 16,726.50 16,726.50 0.00 0.00 0.00 $0.00 $16,726.50 100% $0.00 $836.33
2.i EROSION CONTROL 31,097.13 31,097.13 0.00 0.00 0.00 $0.00 $31,097.13 100% $0.00 $1,554.86
3.00 EXTERIOR IMPROVEMENTS (SITEWORK) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
3.a.I SENIOR CENTER SITE - HARDSCAPE 139,670.70 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $139,670.70 $0.00
3.a.II SENIOR CENTER SITE - BRICK PAVERS 121,197.80 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $118,697.80 $125.00
3.a.III SENIOR CENTER SITE - LANDSCAPE 197,109.89 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $197,109.89 $0.00
3.a.IV SENIOR CENTER SITE - SITE WALLS 43,660.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $43,660.00 $0.00
3.a.V
SENIOR CENTER SITE - ORNAMENTAL STEEL FENCING &
GATES 106,412.40 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $106,412.40 $0.00
3.b EAST PARKING LOT 109,801.36 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $109,801.36 $0.00
3.C NORTH PARKING LOT 69,844.20 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $69,844.20 $0.00
3.d SIGNAGE 1,180.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $1,180.00 $0.00
4.00 UTILITIES (SITEWORK) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
4.a STORM DRAINS 135,924.20 122,500.00 13,424.20 0.00 0.00 $0.00 $135,924.20 100% $0.00 $6,796.21
4.b FIRE WATER 203,904.00 183,900.00 20,004.00 0.00 0.00 $0.00 $203,904.00 100% $0.00 $10,195.20
4.c SANITARY SEWER 37,288.00 37,288.00 0.00 0.00 0.00 $0.00 $37,288.00 100% $0.00 $1,864.40
4.d NATURAL GAS 5,900.00 0.00 5,900.00 0.00 0.00 $0.00 $5,900.00 100% $0.00 $295.00
4.e PRIMARY/SECONDARY POWER SERVICE 102,424.00 50,000.00 0.00 0.00 0.00 $0.00 $50,000.00 49% $52,424.00 $2,500.00
4.f ELECTRIC VEHICLE CHARGING STATION 43,365.00 10,000.00 0.00 0.00 0.00 $0.00 $10,000.00 23% $33,365.00 $500.00
4.g SITE LIGHTING 47,200.00 10,000.00 0.00 0.00 0.00 $0.00 $10,000.00 21% $37,200.00 $500.00
4.h MISCELLANEOUS 1,180.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $1,180.00 $0.00
5.00 EXISTING CONDITIONS (EXISTING BUILDING RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
5.a SELECTIVE BUILDING DEMOLITION (HAULING INCLUDED) 292,287.18 292,287.18 0.00 0.00 0.00 $0.00 $292,287.18 100% $0.00 $14,614.36
5.b PLUMBING DEMOLITION 4,814.40 4,814.40 0.00 0.00 0.00 $0.00 $4,814.40 100% $0.00 $240.72
5.c HVAC DEMOLITION 9,086.00 9,086.00 0.00 0.00 0.00 $0.00 $9,086.00 100% $0.00 $454.30
5.d ELECTRICAL DEMOLITION 48,757.60 48,757.60 0.00 0.00 0.00 $0.00 $48,757.60 100% $0.00 $2,437.88
6.00 CONCRETE (EXISTING BUILDING RENOVATION +
EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
6.a FOUNDATION - INCLUDED PER SEPARATE ADDITION 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
6.b ELEVATOR 208,904.34 160,000.00 48,904.34 0.00 0.00 $0.00 $208,904.34 100% $0.00 $10,445.22 Hawthorne-SeniorCenter-July-25-PayApp Page 2
A B C D E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED TOTAL BILLED MATERIALS STORED TOTAL % BALANCE RETAINAGE NO. VALUE PREVIOUS THIS PRIOR CURRENT TOTAL COMPLETED T/D TO FINISH 5%
APPLICATIONS PERIOD STORED STORED STORED AND STORED (C-G)
TO DATE
6.c SLAB-ON-GRADE/CURBS 99,426.80 54,000.00 45,426.80 0.00 0.00 $0.00 $99,426.80 100% $0.00 $4,971.34
7.00 MASONRY (EXISTING BUILDING RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
7.a EXTERIOR CMU WALL 40,419.72 20,000.00 15,000.00 0.00 0.00 $0.00 $35,000.00 87% $5,419.72 $1,750.00
7.b INTERIOR CMU WALL 154,374.68 80,000.00 54,474.00 0.00 0.00 $0.00 $134,474.00 87% $19,900.68 $6,723.70
8.00 METALS (EXISTING BUILDING RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
8.a PERFORATED METAL PANEL SYSTEM 186,381.00 93,000.00 0.00 0.00 0.00 $0.00 $93,000.00 50% $93,381.00 $4,650.00
8.b MISC. METALS 11,800.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $11,800.00 $0.00 9 CARPENTRY (EXISTING BUILDING RENOVATION +
EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
9.a FINISH CARPENTRY 166,675.00 5,000.00 0.00 0.00 0.00 $0.00 $5,000.00 3% $161,675.00 $250.00
9.b ROUGH CARPENTRY 228,092.23 75,000.00 50,000.00 0.00 0.00 $0.00 $125,000.00 55% $103,092.23 $6,250.00 10 THERMAL & MOISTURE PROTECTION (EXISTING BUILDING
RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
10.a ROOFING 186,857.25 5,000.00 0.00 0.00 0.00 $0.00 $5,000.00 3% $181,857.25 $250.00
10.b MISCELLANEOUS 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 11 OPENINGS (EXISTING BUILDING RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
11.a EXTERIOR DOORS + H.W. 49,678.00 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 5% $47,178.00 $125.00
11.b WINDOWS 227,364.76 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 1% $224,864.76 $125.00
11.c DOORS + H.W. 100,250.44 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $97,750.44 $125.00
11.d WINDOWS 16,903.50 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 15% $14,403.50 $125.00
12.00 FINISHES (EXISTING BUILDING RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
12.a EXTERIOR WALLS 167,562.36 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $167,562.36 $0.00
12.b INTERIOR WALLS 343,807.16 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $343,807.16 $0.00
12.c FLOOR FINISHES 150,590.42 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $150,590.42 $0.00
12.d CEILING FINISHES 203,943.81 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $203,943.81 $0.00
12.e VERTICAL SOFFITS 53,764.20 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $53,764.20 $0.00
12.f EXTERIOR SOFFIT 738.68 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $738.68 $0.00 13 SPECIALTIES (EXISTING BUILDING RENOVATION +
EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
13.a RESTROOM SPECIALTIES 33,722.04 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $33,722.04 $0.00
13.b MISC. SPECIALTIES 24,965.02 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $24,965.02 $0.00 14 ALL EQUIPMENT - N.I.C. 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 15 FURNISHINGS (EXISTING BUILDING RENOVATION +
EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
15.a WINDOW SHADES 23,564.60 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $23,564.60 $0.00
15.b FURNISHINGS - ALL FF & E - N.I.C. 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 16 SPECIAL CONSTRUCTION (EXISTING BUILDING RENOVATION
+ EXTENSION) - THIS SECTION NOT APPLICABLE 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 17 CONVEYING EQUIPMENT (EXISTING BUILDING RENOVATION
+ EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 18 FIRE SUPPRESSION (EXISTING BUILDING RENOVATION +
EXTENSION) 121,240.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $121,240.00 $0.00 19 PLUMBING (EXISTING BUILDING RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
19.a
PLUMBING EQUIPMENT - INCLUDED PER SEPARATE
ADDITION ESTIMATE 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
19.b PLUMBING FIXTURES 34,220.00 1,000.00 0.00 0.00 0.00 $0.00 $1,000.00 3% $33,220.00 $50.00 Hawthorne-SeniorCenter-July-25-PayApp Page 3
A B C D E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED TOTAL BILLED MATERIALS STORED TOTAL % BALANCE RETAINAGE NO. VALUE PREVIOUS THIS PRIOR CURRENT TOTAL COMPLETED T/D TO FINISH 5%
APPLICATIONS PERIOD STORED STORED STORED AND STORED (C-G)
TO DATE
19.c COLD WATER 37,771.80 10,500.00 0.00 0.00 0.00 $0.00 $10,500.00 28% $27,271.80 $525.00
19.d HOT WATER 21,428.80 500.00 0.00 0.00 0.00 $0.00 $500.00 2% $20,928.80 $25.00
19.e SANITARY SEWER & VENT 62,315.80 45,500.00 0.00 0.00 0.00 $0.00 $45,500.00 73% $16,815.80 $2,275.00
19.f CONDENSATE DRAINS 22,007.00 500.00 0.00 0.00 0.00 $0.00 $500.00 2% $21,507.00 $25.00
19.g
ROOF DRAINS - SEE DIVISION 7 FOR GUTTER &
DOWNSPOUT 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
19.h NATURAL GAS 3,352.14 1,000.00 0.00 0.00 0.00 $0.00 $1,000.00 30% $2,352.14 $50.00 20 HVAC (EXISTING BUILDING RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
20.a ROOFTOP AC UNIT 115,223.46 3,000.00 0.00 0.00 0.00 $0.00 $3,000.00 3% $112,223.46 $150.00
20.b VRF SPLIT SYSTEM 92,712.60 3,000.00 0.00 0.00 0.00 $0.00 $3,000.00 3% $89,712.60 $150.00
20.c MINI SPLIT SYSTEM 30,326.00 3,000.00 0.00 0.00 0.00 $0.00 $3,000.00 10% $27,326.00 $150.00
20.d EXHAUST FAN 2,861.50 300.00 0.00 0.00 0.00 $0.00 $300.00 10% $2,561.50 $15.00
20.e CONTROLS 11,363.40 1,000.00 0.00 0.00 0.00 $0.00 $1,000.00 9% $10,363.40 $50.00
20.f MISCELLANEOUS 1,180.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $1,180.00 $0.00 21 ELECTRICAL (EXISTING BUILDING RENOVATION +
EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
21.a ELECTRICAL EQUIPMENT & PANELS 42,480.00 12,000.00 0.00 0.00 0.00 $0.00 $12,000.00 28% $30,480.00 $600.00
21.b PANEL "K" FEEDER 16,862.20 11,000.00 0.00 0.00 0.00 $0.00 $11,000.00 65% $5,862.20 $550.00
21.c BRANCH POWER 32,579.56 15,000.00 0.00 0.00 0.00 $0.00 $15,000.00 46% $17,579.56 $750.00
21.d HVAC/PLUMBING EQUIPMENT POWER 89,028.99 20,000.00 0.00 0.00 0.00 $0.00 $20,000.00 22% $69,028.99 $1,000.00
21.e LIGHTING 111,156.00 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $108,656.00 $125.00
21.f EXT 305,717.82 30,000.00 0.00 0.00 0.00 $0.00 $30,000.00 10% $275,717.82 $1,500.00
21.g MISCELLANEOUS 1,180.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $1,180.00 $0.00 22 COMMUNICATIONS (EXISTING BUILDING RENOVATION +
EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
22.a SIGNAL SYSTEM 139,118.66 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $136,618.66 $125.00 23 ELECTRONIC SAFETY & SECURITY (EXISTING BUILDING
RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
23.a FIRE ALARM 99,214.40 5,000.00 15,000.00 0.00 0.00 $0.00 $20,000.00 20% $79,214.40 $1,000.00
23.b SECURITY 119,057.28 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $119,057.28 $0.00
24.00 EXTERIOR IMPROVEMENTS (EXISTING BUILDING
RENOVATION + EXTENSION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
24.a EAST COURT 25,315.72 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $25,315.72 $0.00 25 EXISTING CONDITIONS (1ST FLOOR WEST & 2ND FLOOR
BUILDING ADDITION) - SEE SEPARATE SITEWORK FOR SITE
DEMOLITION 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 26 CONCRETE (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
26.a FOUNDATION 186,440.00 186,440.00 0.00 0.00 0.00 $0.00 $186,440.00 100% $0.00 $9,322.00
26.b SLAB-ON-GRADE/CURBS 97,168.28 97,168.28 0.00 0.00 0.00 $0.00 $97,168.28 100% $0.00 $4,858.41
26.c CONCRETE COLUMN 246,030.00 246,030.00 0.00 0.00 0.00 $0.00 $246,030.00 100% $0.00 $12,301.50
26.d SUSPENDED CONCRETE SLAB & BEAMS 770,999.02 5,000.00 50,000.00 0.00 0.00 $0.00 $55,000.00 7% $715,999.02 $2,750.00
26.e MISC. CONCRETE 7,021.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $7,021.00 $0.00 27 MASONRY (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
27.a EXTERIOR CMU WALL 311,367.78 160,000.00 115,000.00 0.00 0.00 $0.00 $275,000.00 88% $36,367.78 $13,750.00 28 METALS (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
28.a STRUCTURAL STEEL 358,039.14 50,000.00 10,000.00 0.00 0.00 $0.00 $60,000.00 17% $298,039.14 $3,000.00 Hawthorne-SeniorCenter-July-25-PayApp Page 4
A B C D E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED TOTAL BILLED MATERIALS STORED TOTAL % BALANCE RETAINAGE NO. VALUE PREVIOUS THIS PRIOR CURRENT TOTAL COMPLETED T/D TO FINISH 5%
APPLICATIONS PERIOD STORED STORED STORED AND STORED (C-G)
TO DATE
28.b EXTERIOR METAL STAIR 108,896.30 10,000.00 0.00 0.00 0.00 $0.00 $10,000.00 9% $98,896.30 $500.00
28.c METAL PAN STAIR, INTERIOR 206,183.76 5,000.00 0.00 0.00 0.00 $0.00 $5,000.00 2% $201,183.76 $250.00
28.d EXTERIOR SCREEN SYSTEM 1,020,169.00 220,000.00 100,000.00 0.00 0.00 $0.00 $320,000.00 31% $700,169.00 $16,000.00
28.e MISC. METALS 187,195.20 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $187,195.20 $0.00
29.00 CARPENTRY (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
29.a FINISH CARPENTRY 149,270.00 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $146,770.00 $125.00
29.b ROUGH CARPENTRY 232,353.80 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 1% $229,853.80 $125.00
30.00 THERMAL & MOISTURE PROTECTION (1ST FLOOR WEST &
2ND FLOOR BUILDING ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
30.a ROOFING 135,812.34 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $133,312.34 $125.00
30.b WATERPROOFING 97,783.59 1,500.00 0.00 0.00 0.00 $0.00 $1,500.00 2% $96,283.59 $75.00
30.c MISCELLANEOUS 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 31 OPENINGS (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
31.a EXTERIOR DOORS + H.W. 44,958.00 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 6% $42,458.00 $125.00
31.b EXTERIOR WINDOWS 149,067.13 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $146,567.13 $125.00
31.c INTERIOR DOORS + H.W. 100,250.44 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $97,750.44 $125.00
31.d INTERIOR WINDOWS 16,903.50 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 15% $14,403.50 $125.00 32 FINISHES (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
32.a EXTERIOR WALLS 669,247.62 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $669,247.62 $0.00
32.b INTERIOR WALLS 492,469.46 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $492,469.46 $0.00
32.c FLOOR FINISHES 224,244.86 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $224,244.86 $0.00
32.d CEILING FINISHES 107,511.85 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $107,511.85 $0.00
32.e VERTICAL SOFFITS 98,997.28 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $98,997.28 $0.00
32.f EXTERIOR SOFFIT/FASCIA 68,864.80 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $68,864.80 $0.00 33 SPECIALTIES (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
33.a RESTROOM SPECIALTIES 87,426.31 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $87,426.31 $0.00
33.b MISC. SPECIALTIES 42,461.59 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $42,461.59 $0.00 34 EQUIPMENT (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) - N.I.C 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
35.00 FURNISHINGS (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
35.a WINDOW SHADES, MOTORIZED - ALLOWANCE 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
35.b FURNISHINGS - N.I.C. 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 36 SPECIAL CONSTRUCTION (1ST FLOOR WEST & 2ND FLOOR
BUILDING ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
36.a OUTDOOR DECK PEDESTAL SYSTEM 188,698.82 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 1% $186,198.82 $125.00
36.b OUTDOOR GREEN DECK 109,032.00 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $106,532.00 $125.00
37.00 CONVEYING EQUIPMENT (1ST FLOOR WEST & 2ND FLOOR
BUILDING ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
37.a PASSENGER ELEVATOR 160,480.00 15,000.00 0.00 0.00 0.00 $0.00 $15,000.00 9% $145,480.00 $750.00
38.00 FIRE SUPPRESSION (1ST FLOOR WEST & 2ND FLOOR
BUILDING ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
38.a FIRE SPRINKLER SYSTEM 123,489.45 12,500.00 0.00 0.00 0.00 $0.00 $12,500.00 10% $110,989.45 $625.00 39 PLUMBING (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
39.a PLUMBING EQUIPMENT 20,650.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $20,650.00 $0.00 Hawthorne-SeniorCenter-July-25-PayApp Page 5
A B C D E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED TOTAL BILLED MATERIALS STORED TOTAL % BALANCE RETAINAGE NO. VALUE PREVIOUS THIS PRIOR CURRENT TOTAL COMPLETED T/D TO FINISH 5%
APPLICATIONS PERIOD STORED STORED STORED AND STORED (C-G)
TO DATE
39.b PLUMBING FIXTURES 59,000.00 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 4% $56,500.00 $125.00
39.c COLD WATER 70,575.80 17,500.00 0.00 0.00 0.00 $0.00 $17,500.00 25% $53,075.80 $875.00
39.d HOT WATER 36,509.20 9,000.00 0.00 0.00 0.00 $0.00 $9,000.00 25% $27,509.20 $450.00
39.e SANITARY SEWER & VENT 94,588.80 47,000.00 0.00 0.00 0.00 $0.00 $47,000.00 50% $47,588.80 $2,350.00
39.f CONDENSATE DRAINS 19,765.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $19,765.00 $0.00
39.g ROOF DRAINS 4,845.55 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $4,845.55 $0.00
40.00 HVAC (1ST FLOOR WEST & 2ND FLOOR BUILDING ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
40.a VRF SPLIT SYSTEM 232,029.30 10,000.00 0.00 0.00 0.00 $0.00 $10,000.00 4% $222,029.30 $500.00
40.b MINI SPLIT SYSTEM 9,440.00 500.00 0.00 0.00 0.00 $0.00 $500.00 5% $8,940.00 $25.00
40.c EXHAUST FAN 19,169.10 1,000.00 0.00 0.00 0.00 $0.00 $1,000.00 5% $18,169.10 $50.00 41 ELECTRICAL (1ST FLOOR WEST & 2ND FLOOR BUILDING
ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
41.a ELECTRICAL EQUIPMENT 25,665.00 1,000.00 0.00 0.00 0.00 $0.00 $1,000.00 4% $24,665.00 $50.00
41.b PANEL BOARD 12,390.00 1,000.00 0.00 0.00 0.00 $0.00 $1,000.00 8% $11,390.00 $50.00
41.c SECONDARY FEEDER 53,336.00 53,336.00 0.00 0.00 0.00 $0.00 $53,336.00 100% $0.00 $2,666.80
41.d BRANCH POWER 45,496.08 22,000.00 0.00 0.00 0.00 $0.00 $22,000.00 48% $23,496.08 $1,100.00
41.e HVAC/PLUMBING EQUIPMENT POWER 44,092.12 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $44,092.12 $0.00
41.f LIGHTING 201,952.16 5,000.00 0.00 0.00 0.00 $0.00 $5,000.00 2% $196,952.16 $250.00
41.g MISCELLANEOUS 1,180.00 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $1,180.00 $0.00 42 COMMUNICATIONS (1ST FLOOR WEST & 2ND FLOOR
BUILDING ADDITION) 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
42.a SIGNAL SYSTEM 155,747.02 2,500.00 0.00 0.00 0.00 $0.00 $2,500.00 2% $153,247.02 $125.00
43.00 ELECTRONIC SAFETY & SECURITY (1ST FLOOR WEST & 2ND FLOOR BUILDING ADDITION) 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
43.a FIRE ALARM 101,055.20 5,000.00 15,000.00 0.00 0.00 $0.00 $20,000.00 20% $81,055.20 $1,000.00
43.b SECURITY 121,266.24 0.00 0.00 0.00 0.00 $0.00 $0.00 0% $121,266.24 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Change orders 0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Change order #1 - Abatement 137,865.00 137,865.00 0.00 0.00 0.00 $0.00 $137,865.00 100% $0.00 $6,893.25 Change order #2 - Extra interior demo 74,270.00 74,270.00 0.00 0.00 0.00 $0.00 $74,270.00 100% $0.00 $3,713.50
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Change order #5 - removal and disposal of 2 subpanels 4,121.65 4,121.65 0.00 0.00 0.00 $0.00 $4,121.65 100% $0.00 $206.08
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Change order # 8 - exploratory work for water intrusion 1,671.86 1,671.86 0.00 0.00 0.00 $0.00 $1,671.86 100% $0.00 $83.59
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Change order #10 - remvoal of cabinetry 1,999.66 1,999.66 0.00 0.00 0.00 $0.00 $1,999.66 100% $0.00 $99.98
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Change order #16 - Storm drain 27,060.80 27,060.80 0.00 0.00 0.00 $0.00 $27,060.80 100% $0.00 $1,353.04
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Change order #20 - Electrical Floor Boxes 20,727.74 20,727.74 0.00 0.00 0.00 $0.00 $20,727.74 100% $0.00 $1,036.39
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 Hawthorne-SeniorCenter-July-25-PayApp Page 6
A B C D E F G H I
ITEM DESCRIPTION OF WORK SCHEDULED TOTAL BILLED MATERIALS STORED TOTAL % BALANCE RETAINAGE NO. VALUE PREVIOUS THIS PRIOR CURRENT TOTAL COMPLETED T/D TO FINISH 5%
APPLICATIONS PERIOD STORED STORED STORED AND STORED (C-G)
TO DATE
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
0.00 0.00 0.00 0.00 0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00 $0.00 #DIV/0! $0.00 $0.00
TOTALS 14,712,716.71 3,253,329.00 558,133.34 0.00 0.00 0.00 3,811,462.34 25.91% 10,901,254.37 190,573.12 Hawthorne-SeniorCenter-July-25-PayApp Page 7
AGENDA ITEM NO. 24.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Award of Contract for Eucalyptus Park and Ramona Park Improvement (Project # 24-07) RECOMMENDED MOTION:
Staff recommends that the City Council award contract to lowest responsible and responsive bidder, Martinez Landscape Co., Inc. of Sylmar, CA pending approval of HUD Section 108 Loan Guarantee funds.
DISCUSSION:
At the meeting of June 10, 2025, City Council authorized Engineering Staff to publicly readvertize for this project with a due date of July 22, 2025. The City received four bids with each accompanied by bid bonds. After a thorough review of the proposal, reference checks, and verification of the contractor's license, staff determined that Martinez Landscape Co., Inc. of Sylmar, CA was the lowest responsive and responsible bidder.
The project involves enhancing Eucalyptus Park and Ramona Park in the City of Hawthorne. For Eucalyptus Park, this project will remove and replace the existing play equipment, remove and replace play area rubber base along with construction of perimeter curb, installation of 3 water fountains, improve lighting around play area, refresh the restroom building exterior and interior, refresh the paint for the wading pool, installation of closed circuit security system cameras and associated poles, and the construction of a new recreational soccer field including, all grading and associated earthwork, drainage including sump pump and catch basins, field lighting, solar-powered scoreboard and associated structural mount and wiring, relocation of existing utility boxes within soccer field area, security fencing that includes ADA accessible gates and maintenance gate, and 4 in-ground mounted benches (1 will be ADA accessible.)
For Ramona Park, this project will remove and replace the existing play equipment, remove and replace play area rubber base and construction of perimeter curb, remove and replace barbecue grills, refresh the paint for the wading pool, refresh restroom building interior and exterior, refresh horseshoe/bocce play area by replacing wooden backboards, adding sand, and repairing the chain-link fence as necessary, installing new shade structure to picnic area per plan and specifications, refresh fitness area floor (i.e. remove existing dirt floor and trash and add decomposed granite), installation of closed circuit security system cameras and associated poles, and re-stripe the existing basketball/pickleball court.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
An upgraded park with modern amenities like playgrounds, picnic areas, and walking paths can attract visitors from neighboring areas. This influx of tourists can lead to increased spending on local businesses such as restaurants, cafes, and shops, thus stimulating economic growth within the City.
FISCAL IMPACT:
None. The approximate cost of $2,658,173 will be funded through HUD Section 108 Loan Guarantee Funds.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Bid List
AGENDA ITEM NO. 25.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Police Department
City Manager: Department Head:
SUBJECT:
Approval of an Agreement Between the Hawthorne Police Department and the Hawthorne School District for the provision of a "School Resource Officer" (SRO).
RECOMMENDED MOTION:
Staff recommends the City Council approve and authorize the Chief of Police to execute the Agreement between the Hawthorne Police Department and the Hawthorne School District for the provision of a "School Resource Officer" (SRO).
DISCUSSION:
The Hawthorne Police Department has a long and well-established relationship with the Hawthorne School District. The Hawthorne Police Department has been providing a School Resource Officer (SRO) to the Hawthorne School District for over five years. The Hawthorne Police Department would like to continue providing School Resource Officer (SRO) services to the Hawthorne School District for the upcoming school year. The Hawthorne Police Department and the Hawthorne School District have agreed upon an annual cost of $174,000 for one (1) year for the proposed service requested.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Hawthorne School Distict SRO Agreement
AGENDA ITEM NO. 26.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Police Department
City Manager: Department Head:
SUBJECT:
Approval of an Agreement Between the Hawthorne Police Department and the Centinela Valley Union High School District for the provision of a "School Resource Officer" (SRO).
RECOMMENDED MOTION:
Staff recommends the City Council approve and authorize the Chief of Police to execute the Agreeement between the Hawthorne Police Department and the Centinela Valley Union High School District for the provision of a "School Resource Officer" (SRO).
DISCUSSION:
The Hawthorne Police Department has a long and well-established relationship with the Centinela Valley Union High School District. The Hawthorne Police Department has been providing a School Resource Officer (SRO) to the Centinela Valley Union High School District for over five years. The Hawthorne Police Department would like to continue providing School Resource Officer (SRO) services to the Centinela Valley Union High School District for the upcoming school year. The Hawthorne Police Department and the Centinela Valley Union High School District have agreed upon an annual cost of $174,000 for one (1) year for the proposed service requested.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Centinela Valley Union High School Distict SRO Agreement
AGENDA ITEM NO. 27.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: City Manager
City Manager:Department Head: Acting City Manager:
SUBJECT:
Side Letter of Agreement between the City of Hawthorne and Hawthorne Police Management Supervisory Group (HPMSG) -- Retention Pay Amendment
RECOMMENDED MOTION:
That the City Council approve the Side Letter of Agreement between the City of Hawthorne and the Hawthorne Police Management Supervisory Group (HPMSG) amending Section 9.11 of the Memorandum of Understanding (MOU) regarding retention pay to include reserve time in the calculation of eligibility, effective March 27, 2025 and authorize the City Manager to execute the side letter agreement.
DISCUSSION:
The City of Hawthorne and HPMSG are parties to a current Memorandum of Understanding (MOU) effective July 27, 2024, through June 30, 2027. This agreement outlines wages, hours, and other terms and conditions of employment for classifications represented by HPMSG.
To ensure parity between employees represented by the Hawthorne Police Officers' Association (HPOA) and HPMSG, and to provide a fair transition for employees promoted from HPOA into HPMSGrepresented classifications, the City and HPMSG have agreed to amend Section 9.11 of the MOU via Side Letter.
This Side Letter of Agreement temporarily amends Article 9, Section 9.11 of the HPMSG MOU to mirror the provisions in Article 9, Section 9.9 of the HPOA MOU. The amendment includes the following changes:
Inclusion of reserve time in the calculation of eligibility for the 25-year retention pay benefit.
Clarification of "lateral entry Police Officer" and the consideration of prior service for retention pay eligibility.
Retention pay will be reported as special compensation to the extent permitted by CalPERS regulations.
This adjustment aligns compensation practices across units and supports recruitment and retention objectives for supervisory personnel within the Police Department.
Approval of this Side Letter will promote internal equity among sworn personnel and facilitate a consistent approach to recognizing long-term service.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
The fiscal impact of this amendment is limited to affected HPMSG employees who meet the new criteria.
Funding is available in the approved FY 2024-25 and FY 2025-26 budgets.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
hpmsg side letter
SIDE LETTER OF AGREEMENT
City of Hawthorne And
Hawthorne Police Management Supervisory Grouup (“HPMSG”) This side letter agreement is entered by and between the City of Hawthorne (“City”) and the Hawthorne Police Management Supervisory Group (“HPMSG”) with respect to the following:
WHEREAS, HPMSG and the City have entered into a Memorandum of Understanding (“MOU”) between them that is in effect from July 27, 2024 to June 30, 2027, and governs generally the wages, hours and other terms and conditions of employment of the classifications represented by the HPMSG; and WHEREAS, the City intends to afford HPMSG an amended retention pay (Section
9.11) effective March 27, 2025, in order to ensure parity between employees represented by the Hawthorne Police Officers’ Association (HPOA) and the HPMSG and creating an equitable transition among individual employees promoting into the HPMSG bargaining unit from the rank of police officer by including reserve time in the calculation of eligibility for retention pay;
NOW THEREFORE, the City and HPMSG agree to temporarily amend Article 9, Section 9.11 to be consistent with Article 9, Section 9.9 of the MOU between HPOA and the City as follows:
1. Article 9, Section 9.11 of the MOU, shall be amended to provide as follows:
A. Effective January 4, 1998, a full-time employee who has completed twenty-five (25) years of service with the City as a sworn peace officer, including reserve time, shall receive retention pay in an amount equal to eleven percent (11%) of base pay. For purposes of calculating retention pay eligibility, the City agrees to factor the years of prior service of employees who were hired by the City of Hawthorne as laterals.
B. For purposes of this Section, a lateral entry Police Officer shall be defined as an employee hired by the City as a sworn Police Officer who has successfully completed a probationary period with another law enforcement agency in the position of sworn law enforcement officer and possesses a valid California Peace Officer Standards and Training (POST) Basic Course Certificate or has completed the Basic Course waiver process.
C. Retention pay shall be reported as special compensation to the extent allowed by CalPERS regulations.
2. All other existing wages, hours and other terms and conditions of employment shall remain in full force and effect throughout the term of the MOU, as interpreted herein.
FOR THE CITY OF HAWTHORNE
Von Norris, City Manager Date
FOR THE HAWTHORNE POLICE MANAGEMENT SUPERVISORY GROUP
(HPMSG)
Mike Matson, HPMSG Representative Date
AGENDA ITEM NO. 28.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #3 in the amount of $2,616,046.93 is due to Martinez Landscape Co., Inc of Sylmar, CA for the City of Hawthorne New City Yard (Project #24-02).
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment #3 and Change Order #1 to Martinez Landscape Co. Inc. of Sylmar, CA.
DISCUSSION:
The work for the project includes adequate parking spaces for large and regular vehicles, a two-story building, a fuel-pumping station for gas and diesel vehicles, an above-ground propane tank, a mechanic station, wash down bays, hazardous material storage, welding area, general storage, employee restroom, and storage space for large city vehicles. Vehicle parking spaces will have a photovoltaic canopy above, as well as on all building rooftops. The two-story administration building will contain ground-level storage, public-facing entrance/vestibule, elevator, office, restrooms, and elevator equipment room. The second story will include City offices, training rooms, conference rooms, mail intake and sorting, and staff restrooms. The roof of the administration building will also hold a new radio tower and drone pad. Additionally, new sidewalks will be installed that are ADA-compliant, along with driveways that provide entrance and exit to the facility. This project also consists of multiple trades, from low voltage electrical work to fueling station designing & construction. This requires the awarding contractor to have multiple subcontractors for various works which include, but not limited to: low-voltage electrical work for communication/security system, elevator construction and installation, mechanical lifts and pressure systems, fueling station design and installation, hazardous material storage construction, fire suppression system, standard plumbing, mechanical and electrical systems, ADA sidewalk construction, landscaping, etc. Any and all other additional, reduced or removed work will be made through negotiated change orders after the project's contract has been awarded in accordance with the bid documents.
The scope of work covered in Change Order #1 is for the redesign of the metal-roofed parking stalls in the north portion of the project site. The City requested the 4-post-metal-roofed parking stalls to be redesigned as roofed single pole parking stalls with solar panels and with the capability for single or dual EV charging stations.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.
FISCAL IMPACT:
None. Funds for this progress payment in the amount of $2,616,046.93 will be funded through the issuance of 2024 Lease Revenue Bonds (the "2024 Bonds"), Equipment Funds, Sewer Funds, Proposition A & C, and allocated funds from the 2024-2025 budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
PP#3
ITEM CONTRACT
QUANTITY UNIT UNIT PRICE CONTRACT AMOUNT QTY OR % PREVIOUS QTY OR % THIS ESTIMATE AMOUNT THIS
ESTIMATE
TOTAL QTY OR %
TO DATE
TOTAL AMOUNT TO
DATE
A LS 1 $ 13,770,087.00 $ 13,770,087.00 16% 21% $ 2,753,733.61 36% $ 4,941,618.69 1 LS 1 $ 901,050.30 $ 901,050.30 0% 0% $ - 0% $ -
$ 14,671,137.30 3 3
TOTAL: $ 2,753,733.61 $ 4,941,618.69
LESS RETENTION: $ 137,686.68 $ 247,080.93
LESS PREVIOUSLY PAID: $ - $ 2,078,490.83
TOTAL AMOUNT DUE: $ 2,616,046.93 $ 2,616,046.93
$ 261,604.69
$ 1,046,418.77
$ 654,011.73
$ 654,011.73
Honorable Mayor and City Council 12-August-25
City of Hawthorne Council Date
Hawthorne, CA 90250
RE: PROGRESS PAYMENT NO.3 FOR CITY OF HAWTHORNE NEW CITY YARD PROJECT #24-02 The following is a detailed breakdown of Progress Payment No.3 due to Martinez Landscape Co., Inc Sylmar, CA for work done on the subject through July 2025.
DESCRIPTION
Building B2 structural walls erected, shop drawings
reviewed and approved, trenching for underground
utilities (electrical/plumbing). Building A2 footing
excavated, compacted, rebar placed, concrete poured.
Underground electrical conduit and plumbing lines
excavated and placed/being placed. Building A1
leveling and compaction completed, to commence
trenching for underground utilitie. Purchase of
material and equipment include but not limited to
electrical conduits, wiring, plumbing pipes, rebar,
concrete, sand, steel, electrical box, receptacles,
switches, etc.
TOTAL CONTRACT AMOUNT
TOTAL AMOUNT DUE THIS 2nd PROGRESS PAYMENT:
560-9101-000-0-0-47304
German Franco
German Franco
Project Engineer
Change Order #1: Redesign of the North metal
roofed parking structure at the request of the City for the New City Yard Project. Work to be done includes
the design & build of a solar panel shaded structure
in the North portion of the New City Yard Project,
including all needed materials/equipment/installation.
ACCOUNT NUMBER:
2853400-000-0-0-44504
220-4106-272-0-0-40694
600-3103-000-0-0-47304
TO: PROJECT NAME: APPLICATION NO: 3
PROJECT ADDRESS: APPLICATION DATE: 4-Aug-25
FROM: PROJECT NO: PERIOD TO: 1-Aug-25
CONTRACT START DATE: 0-Jan-00
CONTRACT NUMBER: 24-02
VENDOR ID NO: 0
CONTRACTOR'S APPLICATION FOR PAYMENT
1. ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
2. Net Change by Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . $
3. CONTRACT AMOUNT TO DATE (Line 1 + Line 2) . . . . . . . . . . . . . . . . . . . $
4. TOTAL COMPLETED & STORED TO DATE . . . . . . . . . . . . . . . . . . . . $ (Column G on Continuation Sheet)
5. RETAINAGE:
a._5_% of Completed Work (Line 4)
TOTAL RETAINAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Contractor:
6. TOTAL EARNED LESS RETAINAGE . . . . . . . . . . . . . . . . . . . . . . . . . $ (Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT . . . . . . . . . . . . . . . $ (Line 6 from prior Application for Payment)
8. CURRENT PAYMENT DUE (Line 6 less Line 7) . . . . . . . . . . . . . . . . . . . . . $
9. BALANCE TO FINISH, INCLUDING RETAINAGE (Line 3 less Line 6) . . . . $ Owner Use Only:
10. TOTAL WITHHOLDS (from Owner Assessment Summary ): . . . . . $
11. TOTAL RELEASES (from Owner Assessment Summary ): . . . . . . $
12. ADJUSTED PAYMENT AMOUNT: . . . . . . . . . . . . . . . . . . . . . . . . . . . $ Owner's Authorized Representative (Signature) (Date)
2,616,046.93
2,616,046.93 (Contractor's Signature) (Date)
9,976,599.54
2,078,490.83 (Name and title)
$ 247,080.93
247,080.93 Martinez Landscape Co., Inc
4,694,537.76 (Please print name of company)
13,770,087.00
901,050.30
14,671,137.30
4,941,618.69
(Contractor) 0
12357 San Fernando Rd. Sylmar, CA 91342
(Remittance Address)
City Of Hawthorne New City Yard
12613 Doty Ave. Hawthorne, CA 90250
Martinez Landscape Co., Inc #24-02
Under penalty of perjury under the Laws of California, I certify that all items, units, quantities and prices for work shown on this payment request are correct; that all Work has been performed and materials supplied in full accordance with the terms and conditions of the construction contract on this project; that all of the information set forth herein or attached hereto is a true and correct statement of the Contract Amount and the Contract Time up to and including the last day of the period covered by this invoice, and that no part of the “Current Payment Due” has been received.
CERTIFICATION
REVIEWED AND APPROVED AS PER TERMS OF CONTRACT
MARTINEZ LANDSCAPE CO., INC
12357 SAN FERNANDO RD | SYLMAR, CA 91342
PH: (818) 364-9188 | FAX: (818) 364-9958
APPLICATION FOR PAYMENT
Paulette Martinez, Office manager
08/04/2025
Project: Date:
Location: Contract No.:
CCO#
Timeframe For Changes & Effect on Overall Schedule:
Estimates Price of Changes : $ 783,522.00
Overhead 15%:
• Bond 3% $ 117,528.00
• Labor 5%
• Material & Equipment 6%
Change Order Total : $ 901,050.30
This Change Order is Approved:
Signed: Signed:
Date : Date:
Title Title:
Submitting Company Name Receiving Company Name
24-02
Proposed Changes:
CARPORT & EV CHARGERS- Addendum #2
NEW CITY YARD 7/23/2025
1 Martinez Landscape Co., Inc
12357 San Fernando Road.
Sylmar, CA 91342
Change Order Request - COR
Martinez Landscape Co., Inc
12613 DOTY AVE, HAWTHONE CA 90250
07/23/25
President
Approved
Not Approved
AGENDA ITEM NO. 29.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: City Manager
City Manager: Department Head:
SUBJECT:
Third amendment to the Memorandum of Understanding between the South Bay Cities Council Of Governments and The City of Hawthorne regarding the use of allocated County Local Solutions Grant Funds To Implement the City's Los Angeles Centers for Alcohol And Drug Abuse (LACADA) Project RECOMMENDED MOTION:
Staff recommends that the City Council approve the Third Amendment to the Memorandum of Understanding (MOU) with the South Bay Cities Council of Governments (SBCCOG) to extend the term and associated reporting deadlines for the LACADA Project through June 30, 2027, and authorize the City Manager to execute the amendment.
DISCUSSION:
On January 25, 2022, the City entered into an MOU with the South Bay Cities Council of Governments to implement the Los Angeles Centers for Alcohol and Drug Abuse (LACADA) Project using Local Solutions Grant Funds allocated through Los Angeles County's Measure H funding. This project aims to support substance abuse and recovery services in the City of Hawthorne. The agreement has previously been amended to align with shifting county funding strategies.
As Los Angeles County and the SBCCOG transition from Measure H funding to the Measure A Local Solutions Fund, the City and SBCCOG wish to ensure continued support for LACADA programs.
The Third Amendment will:
Extend the term of the MOU through June 30, 2027
Extend all reporting requirements accordingly
Does not involve any additional funding or changes to the original cost commitments.
All other terms and conditions of the original MOU remain unchanged and in full force and effect.
Approval of this Third Amendment will ensure continuity of important substance abuse treatment services in Hawthorne as the County transitions between funding sources.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
N/A
FISCAL IMPACT:
There is no fiscal impact as this amendment does not involve any additional funds or modify existing financial obligations.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
von
von
von
THIRD AMENDMENT TO MEMORANDUM OF UNDERSTANDING BY
AND BETWEEN THE SOUTH BAY CITIES COUNCIL OF
GOVERNMENTS AND THE CITY OF HAWTHORNE REGARDING THE
USE OF ALLOCATED COUNTY LOCAL SOLUTIONS GRANT FUNDS
TO IMPLEMENT THE CITY’S LOS ANGELES CENTERS FOR
ALCOHOL AND DRUG ABUSE (LACADA) PROJECT
This Third Amendment to Memorandum of Understanding (the “Third Amendment”), dated as of the 1st of July 2025 (“the Amendment Effective Date”), is by and between the South Bay Cities Council of Governments (“SBCCOG”), a joint powers authority, and the City of Hawthorne (“City”), a chartered municipal corporation, (collectively, the “Parties”).
RECITALS
A. The Parties entered into a Memorandum of Understanding dated January 25th, 2022 (the "MOU") in order to implement the Hawthorne LACADA project.
B. The Parties wish to amend the MOU, by extending the Term and any reporting requirement deadlines of the MOU through June 30, 2027, to maintain support for our programs as Los Angeles County and the SBCCOG transition from Measure H funding to Measure A Local Solutions Funds.
C. This Third Amendment does not include any additional funds and has no effect on the financial cost of the MOU to the Parties.
NOW, THEREFORE, in consideration of the foregoing, the parties agree as follows:
1. Section I of the MOU, entitled “TERM”, is hereby to amended to read in its entirety as follows:
///
“I. TERM:
This MOU shall be effective as of January 25th, 2022, and shall remain in full force and effect until June 30, 2027 (“Term”), unless sooner terminated or extended, in whole or in part, as provided in the Contract Number HI-23-002 (Exhibit 1).”
2. In all other respects, the MOU, as modified by this Third Amendment, is hereby ratified and reaffirmed and remains in full force and effect.
3. This Third Amendment to Memorandum of Understanding is hereby executed and shall be effective as of the Effective Date, July 1, 2025. (SIGNATURES ON THE FOLLOWING PAGE)
SOUTH BAY CITIES COUNCIL OF GOVERNMENTS
By:_____________________________________ Date:_________________ Rodney Tanaka, SBCCOG Board Chair
ATTEST:
By:_____________________________________
Jacki Bacharach, Executive Director/Board Secretary
CITY OF HAWTHORNE
By:_____________________________________ Date:_________________ Alex Vargas, Mayor
ATTEST:
By:_____________________________________
Vontray Norris, City Manager
APPROVED AS TO FORM:
By:_____________________________________
Authorized Signer, City Attorney
June 26, 2025
AGENDA ITEM NO.
CITY OF HAWTHORNE
CITY COUNCIL
AGENDA BILL
For the meeting of January 25, 2022
Originating Department: Community Services
City Manager: ___________________
Vontray Norris
SUBJECT:
Memorandum of Understanding between the South Bay Cities Council of Governments and the City of Hawthorne.
RECOMMENDED MOTION:
Staff recommends that the City Council approve City Manager to execute Memorandum of Understanding between the South Bay Cities Council of Governments and the City of Hawthorne.
DISCUSSION:
Los Angeles County makes an annual investment of Measure H Strategy E7 funding ($500,000) to the COGs for Regional Homelessness Coordination. Additionally, Los Angeles County invested $9 million through the 2018 Cities’ Homelessness Plan Implementation Grant program and $6 million through the 2020 COG Innovation Fund program. Building on the success of these programs, the CEO-HI is recommending that a new allocation of $15 million in Measure H Strategy E7 funds be allocated to the COGs to facilitate a regional approach in preventing and combatting homelessness in Los Angeles County. The term of the new funding will be for 18- months: January 2022 through June 2023. It is anticipated that the Los County Board of Supervisors will approve the recommendation at the July 13, 2021 meeting.
The City of Hawthorne submitted a proposal to SBCCOG to obtain funding for Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) project that would provide behavioral healthcare services. The SBCCOG awarded the City $348,000 for 18 months of its Innovation Grant Funds to be used on the City's LA CADA The Grant Funds will be divided into two tranches.
Tranche 1 will be for $116,031 for the first 6 months of this MOU. Tranche 2 will be for the remaining $231,969 for the last 12 months of this MOU. However, Tranche 2 will only be available once the SBCCOG and County of Los Angeles contract is extended and the Parties agree to the last 12 month deliverables as an addendum to this MOU.
Vontray Norris
During the 18-month project period from January 01, 2022 - June 30, 2023, Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA), a nonprofit agency with specific civic homeless expertise and experience, will build on Hawthorne’s existing success with homeless services. Staff recognized that, unlike other cities in the area, Hawthorne has hired a homeless Services Coordinators from Measure H and City budgets to focus on connecting the city’s homeless community with resources available to them. In addition, the City of Hawthorne created a service coordination program to help youth, families, adults and seniors who are experiencing homelessness or are at-risk of experiencing homelessness. L.A. CADA understands that PEH in Hawthorne have strong ties to the city and that Hawthorne has altered its homeless service program to increase the number of emergency housing vouchers to provide long-term housing solutions to the most vulnerable residents. L.A. CADA will ground their services in these significant successes, while adding another layer of services via behavioral healthcare resources.
L.A. CADA will provide comprehensive clinical assessment of each Hawthorne resident they serve, with a resulting service plan detailing action steps to achieve stable housing and other client goals and objectives. Using the evidence-based practice of intensive case management, homeless Navigators will work within a well-established multiservice network of community partners to link clients with local crisis shelter, permanent housing, education, employment, and volunteer opportunities (for those who cannot work), as well as diverse supportive services. L.A. CADA already works closely with L.A. County CES and their Homeless Management Information System (HMIS) in each SPA to ensure a comprehensive, coordinated approach to local homelessness.
The distinctive services offered by L.A. CAA will immediately address behavioral healthcare and housing in one engagement. The agency will provide experienced staff to deliver homeless services in Hawthorne from Monday-Friday, 8:00 am to 5:00pm (with additional weekend and oncall hours, as needed by the City). L.A. CADA navigators will coordinate entry into more than the 188 L.A. CADA crisis housing beds and 199 treatment beds for individuals with behavioral health disorders. They will work in collaboration with local homeless shelters to coordinate admission to mainstream homeless, domestic violence, and youth shelters for PEH without severe behavioral health issues. L.A. CADA will also provide any direct transportation to these shelters via an agency van and the accompanying outreach workers. Funding will be used to significantly decrease homelessness by housing at least 30 PEH in residential programs offered by L.A. CADA. The COG’s homelessness funding will concretely expand and enhance homeless services in the city and aid in the intervention and prevention strategies to combat overall homelessness.
FISCAL IMPACT:
None.
NOTICING PROCEDURES:
72 Hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENT(S):
Memorandum of Understanding between the South Bay Cities Council of Governments and the City of Hawthorne.
AGENDA ITEM NO. 30.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #9 & #10 in the amount of $1,920,699.58 due to Klassic Engineering & Construction, Inc of Orange, CA for Hawthorne Housing Rehabilitation of City-Owned Properties 2023 (Project #23-09).
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment #9 and #10 and all recommend Change Orders to Klassic Engineering & Construction Inc of Orange, CA.
DISCUSSION:
This project includes providing all services, labor, materials, permits, insurance, tools and equipment needed, in accordance with the specifications to successfully and safely complete the interior renovations to all units at six (6) City of Hawthorne-owned buildings located at 11605 Gale Ave, 12720-- 12726 Grevillea Ave, 11529 Gale Ave, 11537 Gale Ave and 12529 Truro Ave, Hawthorne, CA 90250.
The work to be done includes but is not limited to: removal of all carpet and installing vinyl flooring, removal and replacement of all water heaters, wall heaters, heating vents, new windows/window screens, interior and entry doors, garage doors upgrade, restroom remodels, electrical, mechanical and plumbing upgrades, painting, patch work, etc.
As of August 26th, 2025, Klassic Engineering & Construction (KEC) has completed ~70% of the project's scope of work. KEC has continued remodeling 3 units: 1 unit at 11529 Gale Ave and 2 units at 11537.
Klassic engineering has completed the trash enclosure and the laundry rooms 11605 and 11529.
Remodeling consists of but not limited to: removing/replacing carpet with vinyl flooring, removing/replacing the kitchen cabinet, sink, range and stove, installing new light fixtures throughout the units, patching and stucco walls, removing/replacing windows and all doors. Work also consists of removing/replacing the bathtub, toilet, faucet, flooring and new tile for the bathtub. The fireplace and chimney were removed at 11529 Gale Ave from unit A, which includes new insulation, stucco, drywall, siding, exterior patching and paint. Repairs at 12529 Truro Ave has commenced and the scope of work includes, but is not limited to: repair of handrails, doorbells, exterior plaster, new exterior paint, drains, iron gate, new entry doors/screens/frames, new windows, side entry door, general drywall, AC systems, etc.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Implementing this rehabilitation project on city-owned properties contributes to our economic strategic plan in several ways. For example, by stimulating the local economy. Housing rehabilitation projects require hiring contractors, suppliers, and laborers, which injects money into the local economy and creates job opportunities. This project will also increase the property value. By having well-maintained properties with functional, aesthetically pleasing, and modern amenities, the properties tend to have higher market value. By investing in these housing rehabilitations, the city can improve the condition of its properties and attract more potential tenants. City-owned properties with well-maintained units and structures contribute to the overall livability and attractiveness of the community. This can help attract businesses, residents, and investors, boosting economic growth and revitalizing neighborhoods. Visually appealing and structurally sound housing can create a positive impression of the city's commitment to infrastructure maintenance and development.
In addition, by addressing housing unit issues promptly, the City can avoid more extensive structure repairs, which can be significantly costlier. This proactive approach to maintenance helps save public funds and ensures efficient use of resources. By investing in housing rehabilitation on city-owned properties, we contribute to our economic strategic plan by fostering economic activity, increasing property values, saving costs, and attracting investment.
FISCAL IMPACT:
None. Funds for this progress payment in the amount of $1,920,699.58 will be funded through the allocated and approved Home Funds, CPF, and ARPA.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
PP #23-09 Aug. 2025
Honorable Mayor and City Council Council Date
City of Hawthorne 8/26/2025
Hawthorne, CA 90250
RE: PROGRESS PAYMENT NO. 9 FOR HAWTHORNE HOUSING REHABILITATION OF CITY OWNED PROPERTIES 2023 (#23-09) The following is a detailed breakdown of Progress Payment No.9 due to Klassic Engineering & Construction Inc, 250 S. Tustin St., Orange, CA, 92866 for work done on the subject project through July 2025.
Contract Unit Contract Qty or % Qty or % Amount Total Qty Total Amount Quantity Price Amount Previous This estimate This Estimate or % to Date to Date 1 Exterior Staircase Railing Paint and Install new 2”
wide safety walk step tape contrast to existing step
color on all steps on outside staircases.
LS 1 $3,500.00 $ 3,500.00 0.00 0.00 $ - 0.00 $ -
2 Replace All Entry Door Assembly EA 28 $350.00 $ 9,800.00 0.29 0.00 $ - 0.29 $ 2,800.000 3 Replace All Water Heater Enclosure Doors EA 8 $100.00 $ 800.00 0.13 0.00 $ - 0.13 $ 100.000 4 Replace All Individual Mailboxes EA 8 $50.00 $ 400.00 0.13 0.00 $ - 0.13 $ 50.000 5 Pest Control LS 1 $1,000.00 $ 1,000.00 0.40 0.20 $ 200.00 0.60 $ 600.000 6 Clean Building Drain and Waste Piping LS 1 $1,500.00 $ 1,500.00 0.67 0.17 $ 250.00 0.83 $ 1,250.000 7 Smoke Detectors and Monoxide Detectors EA 13 $100.00 $ 1,300.00 0.46 0.23 $ 300.00 0.69 $ 900.000 8 Disconnect Existing Old Wall Gas/Floor Heater EA 7 $750.00 $ 5,250.00 0.30 0.30 $ 1,600.00 0.61 $ 3,200.000 9 Install Wall Heater – Dual Wall 50,000 BTU, Update
Water Heater Connections EA 4 $3,000.00 $ 12,000.00 0.71 0.00 $ - 0.708 $ 8,500.000 10 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.80 0.00 $ - 0.80 $ 112,000.000 11 Replace Doorbell EA 4 $100.00 $ 400.00 0.75 0.00 $ - 0.75 $ 300.000 12 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $16,000.00 $ 16,000.00 0.75 0.00 $ - 0.75 $ 12,000.000 13 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 17 $650.00 $ 11,050.00 0.81 0.00 $ - 0.81 $ 9,000.000 14 Install New Water Heater EA 6 $1,000.00 $ 6,000.00 0.67 0.00 $ - 0.67 $ 4,000.000 15 Kitchen – Drywall, Painting, Patch Work, Removal
of Kitchen Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Flooring, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 4 $15,000.00 $ 60,000.00 0.75 0.00 $ - 0.75 $ 45,000.000 Description Unit
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page1 16 Bathroom – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 4 $7,500.00 $ 30,000.00 0.75 0.00 $ - 0.75 $ 22,500.000 17 Remove/Dispose all existing interior passage doors
and Install New Passage Doors EA 10 $250.00 $ 2,500.00 0.80 0.00 $ - 0.80 $ 2,000.000 18 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.75 0.00 $ - 0.75 $ 30,000.000 19 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.77 0.00 $ - 0.77 $ 185,000.000 20 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 35 $750.00 $ 26,250.00 0.72 0.00 $ - 0.72 $ 19,000.000 21 No Work Necessary for this Unit NA 0 $0.00 $ - 0.00 0.00 $ - 0.00 $ - 22 Pest Control LS 1 $2,000.00 $ 2,000.00 0.25 0.00 $ - 0.25 $ 500.000 23 Clean Building Drain and Waste Piping LS 1 $3,000.00 $ 3,000.00 0.20 0.00 $ - 0.20 $ 600.000 24 Smoke Detectors and Monoxide Detectors EA 13 $100.00 $ 1,300.00 0.38 0.00 $ - 0.38 $ 500.000 25 Disconnect Existing Old Wall Gas/Floor Heater EA 7 $750.00 $ 5,250.00 0.14 0.00 $ - 0.14 $ 750.000 26 Install Wall Heater – Dual Wall 50,000 BTU, Update
Water Heater Connections EA 4 $3,000.00 $ 12,000.00 0.06 0.00 $ - 0.06 $ 750.000 27 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.02 0.00 $ - 0.02 $ 3,000.000 28 Replace Doorbell EA 4 $100.00 $ 400.00 0.25 0.00 $ - 0.25 $ 100.000 29 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $20,000.00 $ 20,000.00 0.25 0.00 $ - 0.25 $ 5,000.000 30 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 17 $650.00 $ 11,050.00 0.14 0.13 $ 1,450.00 0.27 $ 2,950.000 31 Install New Water Heater EA 4 $1,000.00 $ 4,000.00 0.25 0.25 $ 1,000.00 0.50 $ 2,000.000 32 Kitchen – Drywall, Painting, Patch Work, Removal
of Kitchen Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Flooring, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 4 $15,000.00 $ 60,000.00 0.25 0.00 $ - 0.25 $ 15,000.000 33 Bathroom – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 4 $7,500.00 $ 30,000.00 0.25 0.00 $ - 0.25 $ 7,500.000 34 Remove/Dispose all existing interior passage doors
and Install New Passage Doors EA 9 $250.00 $ 2,250.00 0.22 0.00 $ - 0.22 $ 500.000 35 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.08 0.00 $ - 0.08 $ 3,000.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page2 36 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.02 0.00 $ - 0.02 $ 3,600.000 37 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 20 $750.00 $ 15,000.00 0.33 0.00 $ - 0.33 $ 5,000.000 38 Repair Handrails EA 1 $1,500.00 $ 1,500.00 0.00 0.00 $ - 0.00 $ - 39 Replace Doorbell EA 3 $100.00 $ 300.00 0.00 0.00 $ - 0.00 $ - 40 Paint Exterior Plaster Surfaces for Detached Car
Garage SF 150 $15.00 $ 2,250.00 0.00 0.00 $ - 0.00 $ -
41 Repair PCC Concrete Slab to Drain Away From
Structure by Gas Meters SF 100 $55.00 $ 5,500.00 0.00 0.00 $ - 0.00 $ - 42 Repair Rear and Side PCC Steps LS 1 $1,500.00 $ 1,500.00 0.00 0.00 $ - 0.00 $ - 43 Repair Wrought Iron Gate and Railing LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $ - 0.00 $ - 44 Install New Entry Doors and Install New Security
Screen Door & Door Lock EA 5 $2,500.00 $ 12,500.00 0.00 0.00 $ - 0.00 $ - 45 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 30 $250.00 $ 7,500.00 0.00 0.00 $ - 0.00 $ - 46 Install New Exterior Security Light Fixtures, Replace Light Fixture with New Ceiling Fan, and Replace
Ceiling Light Fixtures
EA 22 $250.00 $ 5,500.00 0.00 0.00 $ - 0.00 $ -
47 Pest Control LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $ - 0.00 $ - 48 Replace Wood Garage Door with Steel Sectional
Garage Door. Replace Garage Door with Steel
Sectional Garage Door and Hardware into Dwelling
EA 4 $4,500.00 $ 18,000.00 0.00 0.00 $ - 0.00 $ -
49 Front Detached Garage – Replace Side Entry Door
Assembly EA 1 $2,500.00 $ 2,500.00 0.00 0.00 $ - 0.00 $ - 50 Install New Electrical Receptacles & Switches LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $ - 0.00 $ - 51 Clean Building Drain and Waste Piping LS 1 $3,500.00 $ 3,500.00 0.00 0.00 $ - 0.00 $ - 52 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.00 0.00 $ - 0.00 $ - 53 Installation of Heating and Air-Conditioning System EA 3 $4,500.00 $ 13,500.00 0.00 0.00 $ - 0.00 $ - 54 Basement Acoustic Suspended Ceiling Repairs LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $ - 0.00 $ - 55 Apply New Interior Paint SF 20000 $2.00 $ 40,000.00 0.00 0.00 $ - 0.00 $ - 56 Smoke Detectors and Monoxide Detectors EA 16 $100.00 $ 1,600.00 0.00 0.00 $ - 0.00 $ - 57 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $8,500.00 $ 8,500.00 0.00 0.00 $ - 0.00 $ -
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page3 58 All Bathrooms -- New Exhaust Fan, Remove/Replace
Drywall and Tile From Walls and Ceiling with New
Moisture Resistant Drywall and Will Match Existing
Walls. New Paint, New Shower/Tub, New Shower
Fixtures, New Vanity/Mirror/Medicine Cabinet, New
Countertops, New Sink, New Faucet, New
Accessories/Towel Bar, New Water Saving Toilet
Including New Pump/Seat/Wax Ring, New Energy
Star Light Fixtures and Remove/Replace Flooring.
EA 6 $7,500.00 $ 45,000.00 0.00 0.00 $ - 0.00 $ -
59 Basement Bathroom – Remove and Dispose of
existing ceramic tile, backing, shower pan,
remove/replace any dry rotted studs, remove/dispose
existing bath/shower valve and fixtures, and shower
door/shower door enclosure.
EA 1 $7,500.00 $ 7,500.00 0.00 0.00 $ - 0.00 $ -
60 1
st Floor Bathroom – replace tub door, install new
water closet, install new vanity, vanity top, faucet,
and under sink plumbing
EA 1 $7,500.00 $ 7,500.00 0.00 0.00 $ - 0.00 $ -
61 Kitchen – Drywall, Painting, Patch Work,
Removal/Install of Kitchen: Cabinets, Countertops,
Backsplash, Faucet, Sink, Garbage Disposal, Floor
Tile remain and properly protected, Dishwasher,
Under Sink Plumbing, Electrical System Wiring,
Exhaust Range Hood, New Gas Range, Install New
Recessed Light Fixtures, Appliances and Accessories
EA 3 $15,000.00 $ 45,000.00 0.00 0.00 $ - 0.00 $ -
62 Basement Den – will remain and properly protected LS 1 $250.00 $ 250.00 0.00 0.00 $ - 0.00 $ - 63 Carpet – remove and dispose of all existing carpet,
padding, and strips. Install new carpet. LS 1 $5,500.00 $ 5,500.00 0.00 0.00 $ - 0.00 $ - 64 Install New Vinyl Plank Flooring SF 20000 $7.00 $ 140,000.00 0.00 0.00 $ - 0.00 $ - 65 Replace Front Entry Door Assembly EA 6 $350.00 $ 2,100.00 0.00 0.00 $ - 0.00 $ - 66 Master Bathroom -- Install New Bath/Shower Valve
& Fixtures, Remove Existing Caulking Sealant at All
Joints Inside the Tub/Shower and Prepare for New
Caulking. Paint to Match Existing Shower Tile Color.
Remove All Damaged, Cracked or Crumbling Grout
and Prepare/Apply New Grout.
EA 1 $7,500.00 $ 7,500.00 0.00 0.00 $ - 0.00 $ -
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page4 67 2nd Bathroom – Remove/Replace Existing
Tub/Shower Enclosure including All Fixtures and
Hardware, Repair/Replace Any
Deteriorated/Damaged Wood Components, Replace
All Deteriorated/Damaged Drain Lines and Furnish
and Install a New “Moen – Chateau” (or approved
equal)
EA 3 $7,500.00 $ 22,500.00 0.00 0.00 $ - 0.00 $ -
68 North Side Metal Carport – Remove All Peeling
Paint, Dirt, Dust, Etc., Prep and Paint All Metal
Components on Existing Carport.
SF 500 $25.00 $ 12,500.00 0.40 0.00 $ (7,500.00) 0.40 $ 5,000.000 69 West Side Carport Re-Roofing - Membrane Roofing:
Remove and Dispose of All Existing Roof Covering
Layers on Residence and Carport. Remove and
Replace Any Damaged Sheathing, and Damaged
Roof and Carport Wood Members, Trim, and Fascia.
SF 500 $25.00 $ 12,500.00 0.00 0.00 $ (12,500.00) 0.00 $ - 70 West Side Carport Exterior Wood Paint and Exterior
Plaster Surface SF 500 $12.00 $ 6,000.00 0.00 0.00 $ (6,000.00) 0.00 $ - 71 Pest Control LS 1 $10,000.00 $ 10,000.00 0.40 0.00 $ - 0.40 $ 4,000.000 72 Clean Building Drain and Waste Piping LS 1 $12,500.00 $ 12,500.00 1.00 0.00 $ - 1.00 $ 12,500.000 73 Smoke Detectors and Monoxide Detectors EA 20 $100.00 $ 2,000.00 1.00 0.00 $ - 1.00 $ 2,000.000 74 Replace Wall Heater – Dual Wall 50,000 BTU EA 10 $1,000.00 $ 10,000.00 1.00 0.00 $ - 1.00 $ 10,000.000 75 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 1.00 0.00 $ - 1.00 $ 140,000.000 76 Replace Doorbell EA 10 $100.00 $ 1,000.00 1.00 0.00 $ - 1.00 $ 1,000.000 77 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches and Ground Fault Circuit
Interrupter
LS 1 $55,000.00 $ 55,000.00 1.00 0.00 $ - 1.00 $ 55,000.000 78 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 40 $750.00 $ 30,000.00 1.0000 0.00 $ - 1.00 $ 30,000.000 79 Kitchen – Replace Fluorescent Light Bulbs and
Fixtures, If Necessary. Replace Cabinets, Countertops
and Backsplashes, Faucet, Sink, Garbage Disposal,
Under Sink Plumbing and All Appliances, New
Exhaust Range Hood, New Gas Range
EA 10 $15,000.00 $ 150,000.00 1.0000 0.00 $ - 1.00 $ 150,000.000 80 Bathroom – New Exhaust Fan, Remove and Replace
Drywall and Tile From Walls and Ceiling, New
Tub/Shower, New Shower Fixtures,, New
Vanity/Mirror/Medicine Cabinet, New Countertops,
New Faucet, New Toilet Including New Pump, Seat,
and Wax Ring, New Light Fixtures, New Paint and
New Flooring.
EA 12 $7,500.00 $ 90,000.00 1.0000 0.00 $ - 1.00 $ 90,000.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page5 81 Install New Passage Doors EA 24 $250.00 $ 6,000.00 1.00 0.00 $ - 1.00 $ 6,000.000 82 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 1.00 0.00 $ (5,400.00) 1.00 $ 40,000.000 83 Install New Vinyl Plank Flooring SF 20000 $7.00 $ 140,000.00 1.0000 0.00 $ - 1.00 $ 140,000.000 84 Remove and dispose of all of the existing carpet,
padding, and strips from areas of dwelling that
currently have carpet
LS 1 $7,500.00 $ 7,500.00 1.00 0.00 $ - 1.00 $ 7,500.000 85 Window Coverings Replacement EA 24 $150.00 $ 3,600.00 1.0000 0.00 $ - 1.00 $ 3,600.000 86 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 24 $1,000.00 $ 24,000.00 1.2500 0.00 $ - 1.25 $ 30,000.000 87 Replace All Entry Door Assembly EA 20 $250.00 $ 5,000.00 1.00 0.00 $ - 1.00 $ 5,000.000 88 Security Window Screens Compliance EA 24 $350.00 $ 8,400.00 1.00 0.00 $ - 1.00 $ 8,400.000 89 Laundry Room: Inspect Electrical System and
Making All Needed Replacement/Repairs,
Remove/Replace Existing Washers and Dryers
LS 1 $3,500.00 $ 3,500.00 0.00 1.00 $ 3,500.00 1.00 $ 3,500.000 90 Pest Control LS 1 $12,000.00 $ 12,000.00 0.8667 0.00 $ (2,100.00) 0.87 $ 10,400.000 91 Clean Building Drain and Waste Piping LS 1 $12,000.00 $ 12,000.00 0.8917 0.00 $ (1,200.00) 0.89 $ 10,700.000 92 Smoke Detectors and Monoxide Detectors EA 44 $100.00 $ 4,400.00 0.7273 0.02 $ 100.00 0.75 $ 3,300.000 93 Replace Wall Heater – Dual Wall 50,000 BTU EA 12 $3,000.00 $ 36,000.00 0.6806 0.14 $ 5,000.00 0.82 $ 29,500.000 94 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 1.000 0.00 $ (5,500.00) 1.00 $ 140,000.000 95 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $12,000.00 $ 12,000.00 0.95 0.05 $ 600.00 1.00 $ 12,000.000 96 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 32 $650.00 $ 20,800.00 0.94 0.00 $ (1,960.00) 0.94 $ 19,600.000 97 Kitchen – Drywall, Painting, Patch Work, Removal
of Kitchen Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 12 $15,000.00 $ 180,000.00 0.8333 0.17 $ 20,000.00 1.00 $ 180,000.000 98 Bathroom/Half Bath – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 24 $7,500.00 $ 180,000.00 0.7528 0.25 $ 20,000.00 1.00 $ 180,000.000 99 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.838 0.16 $ 5,500.00 1.00 $ 40,000.000 100 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.98 0.02 $ (20,000.00) 1.00 $ 240,000.000 101 Window Coverings Replacement EA 30 $250.00 $ 7,500.00 1.0667 0.00 $ (1,000.00) 1.07 $ 8,000.000 102 Install New Passage Doors EA 44 $250.00 $ 11,000.00 0.8182 0.00 $ - 0.82 $ 9,000.000 103 Repair Trash Enclosure Metal Doors LS 1 $2,500.00 $ 2,500.00 0.20 0.00 $ 1,500.00 0.20 $ 500.000 104 Water Heater Room Drywall Repairs EA 1 $1,000.00 $ 1,000.00 0.00 0.00 $ - 0.00 $ - K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page6 105 Install New Windows and Replace All Entry Door
Assembly EA 40 $1,000.00 $ 40,000.00 0.800 0.20 $ 6,000.00 1.00 $ 40,000.000 106 Replace All Entry Door Assembly EA 48 $550.00 $ 26,400.00 0.7254 0.19 $ 3,500.00 0.91 $ 24,150.000 107 Repair/Replace Vinyl Fence LS 1 $1,500.00 $ 1,500.00 0.00 1.00 $ 1,500.00 1.00 $ 1,500.000 108 Laundry Room Electrical repairs and Laundry Room
Washer and Dryer LS 1 $5,500.00 $ 5,500.00 0.00 1.00 $ 5,500.00 1.00 $ 5,500.000 109 Pest Control LS 1 $4,000.00 $ 4,000.00 1.00 0.00 $ (1,000.00) 1.00 $ 4,000.000 110 Clean Building Drain and Waste Piping LS 1 $2,000.00 $ 2,000.00 1.00 0.00 $ - 1.00 $ 2,000.000 111 Smoke Detectors and Monoxide Detectors EA 21 $100.00 $ 2,100.00 1.0000 0.00 $ (150.00) 1.00 $ 2,100.000 112 Replace Radiant Ceiling Heaters EA 5 $2,500.00 $ 12,500.00 1.00 0.00 $ (2,500.00) 1.00 $ 12,500.000 113 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 1.00 0.00 $ (20,000.00) 1.00 $ 140,000.000 114 Replace Doorbell EA 5 $100.00 $ 500.00 0.00 0.00 $ - 0.00 $ - 115
Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $8,000.00 $ 8,000.00 1.00 0.00 $ - 1.00 $ 8,000.000 116 Electric Water Heater Replacement EA 2 $1,000.00 $ 2,000.00 1.0 0.00 $ - 1.00 $ 2,000.000 117
Kitchen – Drywall, Painting, Patch Work, Flooring,
Removal/Replace Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, New Electrical Range,
Appliances and Accessories
EA 5 $15,000.00 $ 75,000.00 1.000 0.00 $ (15,000.00) 1.00 $ 75,000.000 118
Bathroom/Half Bath – Drywall, Tile, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 5 $7,500.00 $ 37,500.00 1.00 0.00 $ - 1.00 $ 37,500.000 119 Install New Passage Doors EA 16 $250.00 $ 4,000.00 0.970 0.00 $ (2,000.00) 0.97 $ 3,880.000 120 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 1.00 0.00 $ (10,000.00) 1.00 $ 40,000.000 121 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 1.00 0.00 $ (20,000.00) 1.00 $ 240,000.000 122 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 40 $1,250.00 $ 50,000.00 1.00 0.00 $ - 1.00 $ 50,000.000 123
Laundry Room – Electrical System Inspection,
Electrical System repair/replace, Drywall, Patchwork,
Electric Water Heater Replacement and Washer and
Dryer Replacement.
LS 1 $4,500.00 $ 4,500.00 0.00 1.00 $ 4,500.00 1.00 $ 4,500.000 124 Repair/Replace Vinyl Fence LS 1 $1,500.00 $ 1,500.00 0.00 1.00 $ 1,500.00 1.00 $ 1,500.000 125 Install Exterior Lighting with Timer System at All
Properties LS 1 $3,000.00 $ 3,000.00 0.17 0.83 $ 2,500.00 1.00 $ 3,000.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page7 126 Remove and Dispose of All Existing Equipment and
Material LS 1 $4,000.00 $ 4,000.00 0.00 1.00 $ 4,000.00 1.00 $ 4,000.000 127
3-Year Maintenance Program Covering All
Properties Exterior and Interior Repairs As Well As
Any Emergency Repairs
LS 1 $24,000.00 $ 24,000.00 1.00 0.00 $ - 1.00 $ 24,000.000 128 Change Order #147 - 11537 unit A and E installation of closests LS 1 $2,804.22 $ 2,804.22 0.500 0.500 $ 1,402.41 1.00 $ 2,804.22 129
Change Order #149 - 12720 Grevillea #C and D:
relocations of thermostats 6ft away from wall units
(Inspector request)
LS 1 $2,833.34 $ 2,833.34 0.500 0.500 $ 1,416.67 1.00 $ 2,833.34 130 Change Order #150: 12720 grevillea doors and
frames removal unit C & D LS 1 $1,361.34 $ 1,361.34 0.500 0.500 $ 680.67 1.00 $ 1,361.34 131 Change Orders: #181-#236 Detailed in Klassic Eng.
Invoice LS 1 $850,370.73 $ 850,370.73 1.002 0.000 $ (4,622.31) 1.00 $ 852,468.07 132 Change Orders: #237-#280 Detailed in Klassic Eng.
Invoice LS 1 $1,192,070.25 $ 1,192,070.25 0.000 1.000 $ 1,192,070.25 1.00 $ 1,192,070.25 TOTAL(S): $ 6,197,139.88
$ 1,147,137.69 $ 7,063,230.75
$ 57,356.88 $ 353,161.54
$ - $ 5,547,460.93
$ 1,089,780.81 $ 1,089,780.81
TOTAL AMOUNT DUE THIS 9TH PROGRESS PAYMENT:
Account# $ 500,000.00
Account# $ 589,780.81
$1,089,780.81
Project Engineer
German Franco
LESS PREVIOUSLY PAID
TOTAL AMOUNT D
100-1150-737-0-0-42084
789-4842-708-45304
TOTAL:
TOTAL
LESS RETENTION
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page8
Honorable Mayor and City Council Council Date
City of Hawthorne 8/26/2025
Hawthorne, CA 90250
RE: PROGRESS PAYMENT NO. 10 FOR HAWTHORNE HOUSING REHABILITATION OF CITY OWNED PROPERTIES 2023 (#23-09) The following is a detailed breakdown of Progress Payment No.10 due to Klassic Engineering & Construction Inc, 250 S. Tustin St., Orange, CA, 92866 for work done on the subject project through August 1st-26th, 2025.
Contract Unit Contract Qty or % Qty or % Amount Total Qty Total Amount Quantity Price Amount Previous This estimate This Estimate or % to Date to Date 1 Exterior Staircase Railing Paint and Install new 2”
wide safety walk step tape contrast to existing step
color on all steps on outside staircases.
LS 1 $3,500.00 $ 3,500.00 0.00 0.00 $ - 0.00 $ -
2 Replace All Entry Door Assembly EA 28 $350.00 $ 9,800.00 0.29 0.00 $ - 0.29 $ 2,800.000 3 Replace All Water Heater Enclosure Doors EA 8 $100.00 $ 800.00 0.13 0.00 $ - 0.13 $ 100.000 4 Replace All Individual Mailboxes EA 8 $50.00 $ 400.00 0.13 0.00 $ - 0.13 $ 50.000 5 Pest Control LS 1 $1,000.00 $ 1,000.00 0.60 0.00 $ - 0.60 $ 600.000 6 Clean Building Drain and Waste Piping LS 1 $1,500.00 $ 1,500.00 0.83 0.00 $ - 0.83 $ 1,250.000 7 Smoke Detectors and Monoxide Detectors EA 13 $100.00 $ 1,300.00 0.69 0.00 $ - 0.69 $ 900.000 8 Disconnect Existing Old Wall Gas/Floor Heater EA 7 $750.00 $ 5,250.00 0.61 0.00 $ - 0.61 $ 3,200.000 9 Install Wall Heater – Dual Wall 50,000 BTU, Update
Water Heater Connections EA 4 $3,000.00 $ 12,000.00 0.71 0.00 $ - 0.708 $ 8,500.000 10 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.80 0.00 $ - 0.80 $ 112,000.000 11 Replace Doorbell EA 4 $100.00 $ 400.00 0.75 0.00 $ - 0.75 $ 300.000 12 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $16,000.00 $ 16,000.00 0.75 0.00 $ - 0.75 $ 12,000.000 13 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 17 $650.00 $ 11,050.00 0.81 0.00 $ - 0.81 $ 9,000.000 14 Install New Water Heater EA 6 $1,000.00 $ 6,000.00 0.67 0.00 $ - 0.67 $ 4,000.000 15 Kitchen – Drywall, Painting, Patch Work, Removal
of Kitchen Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Flooring, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 4 $15,000.00 $ 60,000.00 0.75 0.00 $ - 0.75 $ 45,000.000 Description Unit
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page1 16 Bathroom – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 4 $7,500.00 $ 30,000.00 0.75 0.00 $ - 0.75 $ 22,500.000 17 Remove/Dispose all existing interior passage doors
and Install New Passage Doors EA 10 $250.00 $ 2,500.00 0.80 0.00 $ - 0.80 $ 2,000.000 18 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.75 0.00 $ - 0.75 $ 30,000.000 19 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.77 0.00 $ - 0.77 $ 185,000.000 20 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 35 $750.00 $ 26,250.00 0.72 0.00 $ - 0.72 $ 19,000.000 21 No Work Necessary for this Unit NA 0 $0.00 $ - 0.00 0.00 $ - 0.00 $ - 22 Pest Control LS 1 $2,000.00 $ 2,000.00 0.25 0.00 $ - 0.25 $ 500.000 23 Clean Building Drain and Waste Piping LS 1 $3,000.00 $ 3,000.00 0.20 0.00 $ - 0.20 $ 600.000 24 Smoke Detectors and Monoxide Detectors EA 13 $100.00 $ 1,300.00 0.38 0.00 $ - 0.38 $ 500.000 25 Disconnect Existing Old Wall Gas/Floor Heater EA 7 $750.00 $ 5,250.00 0.14 0.00 $ - 0.14 $ 750.000 26 Install Wall Heater – Dual Wall 50,000 BTU, Update
Water Heater Connections EA 4 $3,000.00 $ 12,000.00 0.06 0.00 $ - 0.06 $ 750.000 27 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.02 0.00 $ - 0.02 $ 3,000.000 28 Replace Doorbell EA 4 $100.00 $ 400.00 0.25 0.00 $ - 0.25 $ 100.000 29 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $20,000.00 $ 20,000.00 0.25 0.00 $ - 0.25 $ 5,000.000 30 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 17 $650.00 $ 11,050.00 0.27 0.00 $ - 0.27 $ 2,950.000 31 Install New Water Heater EA 4 $1,000.00 $ 4,000.00 0.50 0.00 $ - 0.50 $ 2,000.000 32 Kitchen – Drywall, Painting, Patch Work, Removal
of Kitchen Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Flooring, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 4 $15,000.00 $ 60,000.00 0.25 0.00 $ - 0.25 $ 15,000.000 33 Bathroom – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 4 $7,500.00 $ 30,000.00 0.25 0.00 $ - 0.25 $ 7,500.000 34 Remove/Dispose all existing interior passage doors
and Install New Passage Doors EA 9 $250.00 $ 2,250.00 0.22 0.00 $ - 0.22 $ 500.000 35 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 0.08 0.00 $ - 0.08 $ 3,000.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page2 36 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 0.02 0.00 $ - 0.02 $ 3,600.000 37 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 20 $750.00 $ 15,000.00 0.33 0.00 $ - 0.33 $ 5,000.000 38 Repair Handrails EA 1 $1,500.00 $ 1,500.00 0.00 0.67 $ 1,000.00 0.67 $ 1,000.000 39 Replace Doorbell EA 3 $100.00 $ 300.00 0.00 0.00 $ - 0.00 $ - 40 Paint Exterior Plaster Surfaces for Detached Car
Garage SF 150 $15.00 $ 2,250.00 0.00 0.89 $ 2,000.00 0.89 $ 2,000.000 41 Repair PCC Concrete Slab to Drain Away From
Structure by Gas Meters SF 100 $55.00 $ 5,500.00 0.00 0.73 $ 4,000.00 0.73 $ 4,000.000 42 Repair Rear and Side PCC Steps LS 1 $1,500.00 $ 1,500.00 0.00 0.67 $ 1,000.00 0.67 $ 1,000.000 43 Repair Wrought Iron Gate and Railing LS 1 $2,500.00 $ 2,500.00 0.00 0.80 $ 2,000.00 0.80 $ 2,000.000 44 Install New Entry Doors and Install New Security
Screen Door & Door Lock EA 5 $2,500.00 $ 12,500.00 0.00 0.60 $ 7,500.00 0.60 $ 7,500.000 45 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 30 $250.00 $ 7,500.00 0.00 0.67 $ 5,000.00 0.67 $ 5,000.000 46 Install New Exterior Security Light Fixtures, Replace Light Fixture with New Ceiling Fan, and Replace
Ceiling Light Fixtures
EA 22 $250.00 $ 5,500.00 0.00 0.64 $ 3,500.00 0.64 $ 3,500.000 47 Pest Control LS 1 $2,500.00 $ 2,500.00 0.00 0.80 $ 2,000.00 0.80 $ 2,000.000 48 Replace Wood Garage Door with Steel Sectional
Garage Door. Replace Garage Door with Steel
Sectional Garage Door and Hardware into Dwelling
EA 4 $4,500.00 $ 18,000.00 0.00 0.22 $ 4,000.00 0.22 $ 4,000.000 49 Front Detached Garage – Replace Side Entry Door
Assembly EA 1 $2,500.00 $ 2,500.00 0.00 0.20 $ 500.00 0.20 $ 500.000 50 Install New Electrical Receptacles & Switches LS 1 $2,500.00 $ 2,500.00 0.00 0.80 $ 2,000.00 0.80 $ 2,000.000 51 Clean Building Drain and Waste Piping LS 1 $3,500.00 $ 3,500.00 0.00 0.86 $ 3,000.00 0.86 $ 3,000.000 52 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 0.00 0.71 $ 100,000.00 0.71 $ 100,000.000 53 Installation of Heating and Air-Conditioning System EA 3 $4,500.00 $ 13,500.00 0.00 0.67 $ 9,000.00 0.67 $ 9,000.000 54 Basement Acoustic Suspended Ceiling Repairs LS 1 $2,500.00 $ 2,500.00 0.00 0.00 $ - 0.00 $ - 55 Apply New Interior Paint SF 20000 $2.00 $ 40,000.00 0.00 0.75 $ 30,000.00 0.75 $ 30,000.000 56 Smoke Detectors and Monoxide Detectors EA 16 $100.00 $ 1,600.00 0.00 0.63 $ 1,000.00 0.63 $ 1,000.000 57 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $8,500.00 $ 8,500.00 0.00 0.88 $ 7,500.00 0.88 $ 7,500.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page3 58 All Bathrooms -- New Exhaust Fan, Remove/Replace
Drywall and Tile From Walls and Ceiling with New
Moisture Resistant Drywall and Will Match Existing
Walls. New Paint, New Shower/Tub, New Shower
Fixtures, New Vanity/Mirror/Medicine Cabinet, New
Countertops, New Sink, New Faucet, New
Accessories/Towel Bar, New Water Saving Toilet
Including New Pump/Seat/Wax Ring, New Energy
Star Light Fixtures and Remove/Replace Flooring.
EA 6 $7,500.00 $ 45,000.00 0.00 0.71 $ 32,000.00 0.71 $ 32,000.000 59 Basement Bathroom – Remove and Dispose of
existing ceramic tile, backing, shower pan,
remove/replace any dry rotted studs, remove/dispose
existing bath/shower valve and fixtures, and shower
door/shower door enclosure.
EA 1 $7,500.00 $ 7,500.00 0.00 0.67 $ 5,000.00 0.67 $ 5,000.000 60 1
st Floor Bathroom – replace tub door, install new
water closet, install new vanity, vanity top, faucet,
and under sink plumbing
EA 1 $7,500.00 $ 7,500.00 0.00 0.67 $ 5,000.00 0.67 $ 5,000.000 61 Kitchen – Drywall, Painting, Patch Work,
Removal/Install of Kitchen: Cabinets, Countertops,
Backsplash, Faucet, Sink, Garbage Disposal, Floor
Tile remain and properly protected, Dishwasher,
Under Sink Plumbing, Electrical System Wiring,
Exhaust Range Hood, New Gas Range, Install New
Recessed Light Fixtures, Appliances and Accessories
EA 3 $15,000.00 $ 45,000.00 0.00 0.67 $ 30,000.00 0.67 $ 30,000.000 62 Basement Den – will remain and properly protected LS 1 $250.00 $ 250.00 0.00 0.00 $ - 0.00 $ - 63 Carpet – remove and dispose of all existing carpet,
padding, and strips. Install new carpet. LS 1 $5,500.00 $ 5,500.00 0.00 0.82 $ 4,500.00 0.82 $ 4,500.000 64 Install New Vinyl Plank Flooring SF 20000 $7.00 $ 140,000.00 0.00 0.71 $ 100,000.00 0.71 $ 100,000.000 65 Replace Front Entry Door Assembly EA 6 $350.00 $ 2,100.00 0.00 0.71 $ 1,500.00 0.71 $ 1,500.000 66 Master Bathroom -- Install New Bath/Shower Valve
& Fixtures, Remove Existing Caulking Sealant at All
Joints Inside the Tub/Shower and Prepare for New
Caulking. Paint to Match Existing Shower Tile Color.
Remove All Damaged, Cracked or Crumbling Grout
and Prepare/Apply New Grout.
EA 1 $7,500.00 $ 7,500.00 0.00 0.67 $ 5,000.00 0.67 $ 5,000.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page4 67 2nd Bathroom – Remove/Replace Existing
Tub/Shower Enclosure including All Fixtures and
Hardware, Repair/Replace Any
Deteriorated/Damaged Wood Components, Replace
All Deteriorated/Damaged Drain Lines and Furnish
and Install a New “Moen – Chateau” (or approved
equal)
EA 3 $7,500.00 $ 22,500.00 0.00 0.67 $ 15,000.00 0.67 $ 15,000.000 68 North Side Metal Carport – Remove All Peeling
Paint, Dirt, Dust, Etc., Prep and Paint All Metal
Components on Existing Carport.
SF 500 $25.00 $ 12,500.00 0.40 0.00 $ - 0.40 $ 5,000.000 69 West Side Carport Re-Roofing - Membrane Roofing:
Remove and Dispose of All Existing Roof Covering
Layers on Residence and Carport. Remove and
Replace Any Damaged Sheathing, and Damaged
Roof and Carport Wood Members, Trim, and Fascia.
SF 500 $25.00 $ 12,500.00 0.00 0.00 $ - 0.00 $ -
70 West Side Carport Exterior Wood Paint and Exterior
Plaster Surface SF 500 $12.00 $ 6,000.00 0.00 0.00 $ - 0.00 $ - 71 Pest Control LS 1 $10,000.00 $ 10,000.00 0.40 0.00 $ - 0.40 $ 4,000.000 72 Clean Building Drain and Waste Piping LS 1 $12,500.00 $ 12,500.00 1.00 0.00 $ - 1.00 $ 12,500.000 73 Smoke Detectors and Monoxide Detectors EA 20 $100.00 $ 2,000.00 1.00 0.00 $ - 1.00 $ 2,000.000 74 Replace Wall Heater – Dual Wall 50,000 BTU EA 10 $1,000.00 $ 10,000.00 1.00 0.00 $ - 1.00 $ 10,000.000 75 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 1.00 0.00 $ - 1.00 $ 140,000.000 76 Replace Doorbell EA 10 $100.00 $ 1,000.00 1.00 0.00 $ - 1.00 $ 1,000.000 77 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches and Ground Fault Circuit
Interrupter
LS 1 $55,000.00 $ 55,000.00 1.00 0.00 $ - 1.00 $ 55,000.000 78 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 40 $750.00 $ 30,000.00 1.0000 0.00 $ - 1.00 $ 30,000.000 79 Kitchen – Replace Fluorescent Light Bulbs and
Fixtures, If Necessary. Replace Cabinets, Countertops
and Backsplashes, Faucet, Sink, Garbage Disposal,
Under Sink Plumbing and All Appliances, New
Exhaust Range Hood, New Gas Range
EA 10 $15,000.00 $ 150,000.00 1.0000 0.00 $ - 1.00 $ 150,000.000 80 Bathroom – New Exhaust Fan, Remove and Replace
Drywall and Tile From Walls and Ceiling, New
Tub/Shower, New Shower Fixtures,, New
Vanity/Mirror/Medicine Cabinet, New Countertops,
New Faucet, New Toilet Including New Pump, Seat,
and Wax Ring, New Light Fixtures, New Paint and
New Flooring.
EA 12 $7,500.00 $ 90,000.00 1.0000 0.00 $ - 1.00 $ 90,000.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page5 81 Install New Passage Doors EA 24 $250.00 $ 6,000.00 1.00 0.00 $ - 1.00 $ 6,000.000 82 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 1.00 0.00 $ - 1.00 $ 40,000.000 83 Install New Vinyl Plank Flooring SF 20000 $7.00 $ 140,000.00 1.0000 0.00 $ - 1.00 $ 140,000.000 84 Remove and dispose of all of the existing carpet,
padding, and strips from areas of dwelling that
currently have carpet
LS 1 $7,500.00 $ 7,500.00 1.00 0.00 $ - 1.00 $ 7,500.000 85 Window Coverings Replacement EA 24 $150.00 $ 3,600.00 1.0000 0.00 $ - 1.00 $ 3,600.000 86 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 24 $1,000.00 $ 24,000.00 1.0000 0.00 $ - 1.00 $ 24,000.000 87 Replace All Entry Door Assembly EA 20 $250.00 $ 5,000.00 1.00 0.00 $ - 1.00 $ 5,000.000 88 Security Window Screens Compliance EA 24 $350.00 $ 8,400.00 1.00 0.00 $ - 1.00 $ 8,400.000 89 Laundry Room: Inspect Electrical System and
Making All Needed Replacement/Repairs,
Remove/Replace Existing Washers and Dryers
LS 1 $3,500.00 $ 3,500.00 1.00 0.00 $ - 1.00 $ 3,500.000 90 Pest Control LS 1 $12,000.00 $ 12,000.00 1.0000 0.00 $ - 1.00 $ 12,000.000 91 Clean Building Drain and Waste Piping LS 1 $12,000.00 $ 12,000.00 1.0000 0.00 $ - 1.00 $ 12,000.000 92 Smoke Detectors and Monoxide Detectors EA 44 $100.00 $ 4,400.00 1.0000 0.00 $ - 1.00 $ 4,400.000 93 Replace Wall Heater – Dual Wall 50,000 BTU EA 12 $3,000.00 $ 36,000.00 0.9722 0.00 $ - 0.97 $ 34,999.920 94 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 1.000 0.00 $ - 1.00 $ 140,000.000 95 Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $12,000.00 $ 12,000.00 1.00 0.00 $ - 1.00 $ 12,000.000 96 Replace Light Fixture with New Ceiling Fan and
Replace Ceiling Light Fixtures EA 32 $650.00 $ 20,800.00 1.00 0.00 $ - 1.00 $ 20,800.000 97 Kitchen – Drywall, Painting, Patch Work, Removal
of Kitchen Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, Appliances and Accessories
EA 12 $15,000.00 $ 180,000.00 1.0000 0.00 $ - 1.00 $ 180,000.000 98 Bathroom/Half Bath – Drywall, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 24 $7,500.00 $ 180,000.00 1.0000 0.00 $ - 1.00 $ 180,000.000 99 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 1.000 0.00 $ - 1.00 $ 40,000.000 100 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 1.00 0.00 $ - 1.00 $ 240,000.000 101 Window Coverings Replacement EA 30 $250.00 $ 7,500.00 1.0000 0.00 $ - 1.00 $ 7,500.000 102 Install New Passage Doors EA 44 $250.00 $ 11,000.00 1.0000 0.00 $ - 1.00 $ 11,000.000 103 Repair Trash Enclosure Metal Doors LS 1 $2,500.00 $ 2,500.00 1.00 0.00 $ - 1.00 $ 2,500.000 104 Water Heater Room Drywall Repairs EA 1 $1,000.00 $ 1,000.00 0.00 0.00 $ - 0.00 $ - K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page6 105 Install New Windows and Replace All Entry Door
Assembly EA 40 $1,000.00 $ 40,000.00 1.000 0.00 $ - 1.00 $ 40,000.000 106 Replace All Entry Door Assembly EA 48 $550.00 $ 26,400.00 0.9148 0.00 $ - 0.91 $ 24,150.000 107 Repair/Replace Vinyl Fence LS 1 $1,500.00 $ 1,500.00 1.00 0.00 $ - 1.00 $ 1,500.000 108 Laundry Room Electrical repairs and Laundry Room
Washer and Dryer LS 1 $5,500.00 $ 5,500.00 1.00 0.00 $ - 1.00 $ 5,500.000 109 Pest Control LS 1 $4,000.00 $ 4,000.00 1.00 0.00 $ - 1.00 $ 4,000.000 110 Clean Building Drain and Waste Piping LS 1 $2,000.00 $ 2,000.00 1.00 0.00 $ - 1.00 $ 2,000.000 111 Smoke Detectors and Monoxide Detectors EA 21 $100.00 $ 2,100.00 1.0000 0.05 $ 100.00 1.05 $ 2,200.000 112 Replace Radiant Ceiling Heaters EA 5 $2,500.00 $ 12,500.00 1.00 0.00 $ - 1.00 $ 12,500.000 113 General Drywall Repairs SF 20000 $7.00 $ 140,000.00 1.00 0.00 $ - 1.00 $ 140,000.000 114 Replace Doorbell EA 5 $100.00 $ 500.00 0.00 0.00 $ - 0.00 $ - 115
Repair Electrical Wiring, Install New Electrical
Receptacles & Switches, and Ground Fault Circuit
Interrupter
LS 1 $8,000.00 $ 8,000.00 1.00 0.00 $ - 1.00 $ 8,000.000 116 Electric Water Heater Replacement EA 2 $1,000.00 $ 2,000.00 1.0 0.00 $ - 1.00 $ 2,000.000 117
Kitchen – Drywall, Painting, Patch Work, Flooring,
Removal/Replace Cabinets, Countertops, Backsplash,
Faucet, Sink, Garbage Disposal, Under Sink
Plumbing, Electrical System Wiring, Exhaust Range
Hood, New Gas Range, New Electrical Range,
Appliances and Accessories
EA 5 $15,000.00 $ 75,000.00 1.000 0.00 $ - 1.00 $ 75,000.000 118
Bathroom/Half Bath – Drywall, Tile, Exhaust Fan,
Vanity/Mirror/Medicine Cabinet, Countertop, Faucet,
Toilet, Tub/Shower, Shower Fixture, Flooring,
Accessories, Light Fixture, Electrical System Wiring,
Painting.
EA 5 $7,500.00 $ 37,500.00 1.00 0.00 $ - 1.00 $ 37,500.000 119 Install New Passage Doors EA 16 $250.00 $ 4,000.00 1.000 0.00 $ - 1.00 $ 4,000.000 120 Interior Paint – All Rooms SF 20000 $2.00 $ 40,000.00 1.00 0.00 $ - 1.00 $ 40,000.000 121 Install New Vinyl Plank Flooring and Carpet
Replacement SF 20000 $12.00 $ 240,000.00 1.00 0.00 $ - 1.00 $ 240,000.000 122 Install New Windows: Windows, Window Frames,
and Window Coverings Replacement EA 40 $1,250.00 $ 50,000.00 1.00 0.00 $ - 1.00 $ 50,000.000 123
Laundry Room – Electrical System Inspection,
Electrical System repair/replace, Drywall, Patchwork,
Electric Water Heater Replacement and Washer and
Dryer Replacement.
LS 1 $4,500.00 $ 4,500.00 1.00 0.00 $ - 1.00 $ 4,500.000 124 Repair/Replace Vinyl Fence LS 1 $1,500.00 $ 1,500.00 1.00 0.00 $ - 1.00 $ 1,500.000 125 Install Exterior Lighting with Timer System at All
Properties LS 1 $3,000.00 $ 3,000.00 1.00 0.00 $ - 1.00 $ 3,000.000 K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page7 126 Remove and Dispose of All Existing Equipment and
Material LS 1 $4,000.00 $ 4,000.00 1.00 0.00 $ - 1.00 $ 4,000.000 127
3-Year Maintenance Program Covering All
Properties Exterior and Interior Repairs As Well As
Any Emergency Repairs
LS 1 $24,000.00 $ 24,000.00 1.00 0.00 $ - 1.00 $ 24,000.000 128 Change Order #147 - 11537 unit A and E installation of closests LS 1 $2,804.22 $ 2,804.22 1.000 0.00 $ - 1.00 $ 2,804.22 129
Change Order #149 - 12720 Grevillea #C and D:
relocations of thermostats 6ft away from wall units
(Inspector request)
LS 1 $2,833.34 $ 2,833.34 1.000 0.00 $ - 1.00 $ 2,833.34 130 Change Order #150: 12720 grevillea doors and
frames removal unit C & D LS 1 $1,361.34 $ 1,361.34 1.000 0.00 $ - 1.00 $ 1,361.34 131 Change Orders: #181-#236 Detailed in Klassic Eng.
Invoice LS 1 $851,787.40 $ 851,787.40 1.000 0.00 $ - 1.00 $ 851,787.40 132 Change Orders: #237-#280 Detailed in Klassic Eng.
Invoice LS 1 $1,192,070.25 $ 1,192,070.25 1.000 0.00 $ - 1.00 $ 1,192,070.25 133
COR Delta-Info for contract adjusted line items as
follows: Line Items68/69/70/82/90/91/94/96/100/101/109/111/112/113/1 17/119/120/121 (total amount of credit: $133,810.00)
134 Change Orders: #283-#324 Detailed in Klassic Eng.
Invoice LS 1 $491,551.34 $ 491,557.34 0.000 1.00 $ 491,551.34 1.00 $ 491,551.34 TOTAL(S): $ 6,198,556.55
$ 874,651.34 $ 7,554,782.09
$ 43,732.57 $ 377,739.10
$ - $ 6,637,241.74
$ 830,918.77 $ 830,918.77
TOTAL AMOUNT DUE THIS 10TH PROGRESS PAYMENT:
Account# $ 522,821.05
Account# $ 308,097.72
$830,918.77
Project Engineer
TOTAL
LESS RETENTION
German Franco
LESS PREVIOUSLY PAID
TOTAL AMOUNT D
727-4804-000-0-0-45334
789-4842-708-0-0-45304
TOTAL:
K:\Engineering\WPDOCS\PROJECTS\SPECS\23-09 Housing Rehabilitation 2023\Invoices&Payments\Payment 9\PP#9 Page8
A HI
1 1 $3,500.0 $3,500.00 0.00% $3,500.002 28 $350.00 $9,800.00 28.57% $7,000.003 8 $100.00 $800.00 12.50% $700.00 4 8 $50.00 $400.00 12.50% $350.00
$14,500.00 20.34% $11,550.00
5 1 $1,000.0 $1,000.00 60.00% $1,000.00
6 1 $1,500.0 $1,500.00 83.33% $1,500.00
7 13 $100.00 $1,300.00 69.23% $1,300.008 7 $750.00 $5,250.00 60.95% $5,250.009 4 $3,000.0 $12,000.00 70.83% $12,000.00 10 20000 $7.00 $140,000.00 80.00% $140,000.00
11 4 $100.00 $400.00 75.00% $400.0012 1 $16,000. $16,000.00 75.00% $16,000.00 13 17 $650.00 $11,050.00 81.45% $11,050.0014 6 $1,000.0 $6,000.00 66.67% $6,000.00 15 4 $15,000. $60,000.00 75.00% $60,000.00
16 4 $7,500.0 $30,000.00 75.00% $30,000.00
17 10 $250.00 $2,500.00 80.00% $500.0018 20000 $2.00 $40,000.00 75.00% $10,000.00 19 20000 $12.00 $240,000.00 77.08% $55,000.0020 35 $750.00 $26,250.00 72.38% $7,250.00 $593,250.00 76.74% $138,000.00
21 VOID VOID VOID VOID VOID
22 1 $2,000.0 $2,000.00 25.00% $1,500.0023 1 $3,000.0 $3,000.00 20.00% $2,400.0024 13 $100.00 $1,300.00 38.46% $800.0025 7 $750.00 $5,250.00 14.29% $4,500.0026 4 $3,000.0 $12,000.00 6.25% $11,250.0027 20000 $7.00 $140,000.00 2.14% $137,000.0028 4 $100.00 $400.00 25.00% $300.0029 1 $20,000. $20,000.00 25.00% $15,000.00 $183,950.00 6.09% $172,750.00
A HI
30 17 $650.00 $11,050.00 26.70% $8,100.0031 4 $1,000.0 $4,000.00 50.00% $2,000.0032 4 $15,000. $60,000.00 25.00% $45,000.0033 4 $7,500.0 $30,000.00 25.00% $22,500.0034 9 $250.00 $2,250.00 22.22% $1,750.0035 20000 $2.00 $40,000.00 7.50% $37,000.0036 20000 $12.00 $240,000.00 1.50% $236,400.0037 20 $750.00 $15,000.00 33.33% $10,000.00 $402,300.00 9.83% $362,750.00
38 1 $1,500.0 $1,500.00 66.67% $500.0039 3 $100.00 $300.00 0.00% $300.0040 150 $15.00 $2,250.00 88.89% $250.0041 100 $55.00 $5,500.00 72.73% $1,500.0042 1 $1,500.0 $1,500.00 66.67% $500.0043 1 $2,500.0 $2,500.00 80.00% $500.0044 5 $2,500.0 $12,500.00 60.00% $5,000.0045 30 $250.00 $7,500.00 66.67% $2,500.0046 22 $250.00 $5,500.00 63.64% $2,000.0047 1 $2,500.0 $2,500.00 80.00% $500.0048 4 $4,500.0 $18,000.00 22.22% $14,000.0049 1 $2,500.0 $2,500.00 20.00% $2,000.0050 1 $2,500.0 $2,500.00 80.00% $500.0051 1 $3,500.0 $3,500.00 85.71% $500.0052 20000 $7.00 $140,000.00 71.43% $40,000.0053 3 $4,500.0 $13,500.00 66.67% $4,500.00 Klassic Engineering & Construction Inc.-Hawthorne Housing Rehabilitation of City Owned Properties AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containing PROJECT NO.: #23-09 APPLICATION NO.: 10Contractor's signed certification is attached. CONTRACT NO.: APPLICATION DATE: 8/15/2025In tabulations below, amounts are stated to the nearest dollar. Hawthorne Rehabilitation MUNIS CODE NO.: PERIOD FROM: 5/29/2025Use Column I on Contracts where variable retainage for line items may apply. PERIOD TO: 8/15/202512720 Grivellea Avenue/12726 Grevillea Avenue-Following Bid Line Items (1-4) G J
ITEMNO.
DESCRIPTION OF WORK Quantity Unit price SCHEDULED
VALUE
WORK COMPLETED MATERIALS
PRESENTLY STORED
(NOT IN
TOTAL COMPLETED AND
STORED TO DATE
(D+E+F)
B C D EF
% (G ÷
C)
BALANCE TO FINISH
(C - G)
RETAINAGE (IF
FROM PREVIOUS APPLICATION THIS PERIOD VARIABLE RATE)
Replace All Entry Door Assembly $2,800.00 $0.00 $0.00 $2,800.00 $140.00Exterior Staircase Railing Paint and Install new 2” wide safety walk $0.00 $0.00 $0.00 $0.00 $0.00Replace All Individual Mailboxes $50.00 $0.00 $0.00 $50.00 $2.50Replace All Water Heater Enclosure Doors $100.00 $0.00 $0.00 $100.00 $5.00 12720 Grivellea Avenue: Units A,B,D Line Items 5-21)
Pest Control $600.00 $0.00 $0.00 $600.00 $30.00
Project Totals: $2,950.00 $0.00 $0.00 $2,950.00 $147.50 Smoke Detectors and Monoxide Detectors $900.00 $0.00 $0.00 $900.00 $45.00Clean Building Drain and Waste Piping $1,250.00 $0.00 $0.00 $1,250.00 $62.50Install Wall Heater – Dual Wall 50,000 BTU, Update Water Heater $8,500.00 $0.00 $0.00 $8,500.00 $425.00Disconnect Existing Old Wall Gas/Floor Heater $3,200.00 $0.00 $0.00 $3,200.00 $160.00Replace Doorbell $300.00 $0.00 $0.00 $300.00 $15.00General Drywall Repairs $112,000.00 $0.00 $0.00 $112,000.00 $5,600.00Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light $9,000.00 $0.00 $0.00 $9,000.00 $450.00Repair Electrical Wiring, Install New Electrical Receptacles & Switches, $12,000.00 $0.00 $0.00 $12,000.00 $600.00Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, $45,000.00 $0.00 $0.00 $45,000.00 $2,250.00Install New Water Heater $4,000.00 $0.00 $0.00 $4,000.00 $200.00Remove/Dispose all existing interior passage doors and Install New $2,000.00 $0.00 $0.00 $2,000.00 $100.00Bathroom – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, $22,500.00 $0.00 $0.00 $22,500.00 $1,125.00Install New Vinyl Plank Flooring and Carpet Replacement $185,000.00 $0.00 $0.00 $185,000.00 $9,250.00Interior Paint – All Rooms $30,000.00 $0.00 $0.00 $30,000.00 $1,500.00 Project Totals: $455,250.00 $0.00 $0.00 $455,250.00 $22,762.50 Install New Windows: Windows, Window Frames, and Window $19,000.00 $0.00 $0.00 $19,000.00 $950.00 12726 Grivellea Avenue-All Units A, B, C, and D-Line Items (22-37) Pest Control $ $0.00 $0.00 $500.00 $25.00 500.00No Work Necessary for this Unit VOID VOID VOID VOID VOIDSmoke Detectors and Monoxide Detectors $ $0.00 $0.00 $500.00 $25.00 500.00Clean Building Drain and Waste Piping $ $0.00 $0.00 $600.00 $30.00 600.00Install Wall Heater – Dual Wall 50,000 BTU, Update Water Heater $ $0.00 $0.00 $750.00 $37.50 750.00Disconnect Existing Old Wall Gas/Floor Heater $ $0.00 $0.00 $750.00 $37.50 750.00Replace Doorbell $ $0.00 $0.00 $100.00 $5.00 100.00General Drywall Repairs $ $0.00 $0.00 $3,000.00 $150.00 3,000.00 Project Totals: $11,200.00 $0.00 $0.00 $11,200.00 $560.00 Repair Electrical Wiring, Install New Electrical Receptacles & Switches, $ $0.00 $0.00 $5,000.00 $250.00 5,000.00 J
ITEMNO.
DESCRIPTION OF WORK Quantity Unit
price
SCHEDULED
VALUE
WORK COMPLETED MATERIALS
PRESENTLY
TOTAL COMPLETED
AND STORED TO
%
(G ÷ C)
B C D EF G
BALANCE TO
FINISH (C - G)
RETAINAGE (IF
FROM PREVIOUS APPLICATION THIS PERIOD VARIABLE RATE)
Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light $ $0.00 $0.00 $2,950.00 $147.50 2,950.00Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, $ $0.00 $0.00 $15,000.00 $750.00 15,000.00 Install New Water Heater $ $0.00 $0.00 $2,000.00 $100.00 2,000.00Remove/Dispose all existing interior passage doors and Install New $ $0.00 $0.00 $500.00 $25.00 500.00 Bathroom – Drywall, Exhaust Fan, Vanity/Mirror/Medicine Cabinet, $ $0.00 $0.00 $7,500.00 $375.00 7,500.00Install New Vinyl Plank Flooring and Carpet Replacement $ $0.00 $0.00 $3,600.00 $180.00 3,600.00Interior Paint – All Rooms $ $0.00 $0.00 $3,000.00 $150.00 3,000.00 Project Totals: $39,550.00 $0.00 $0.00 $39,550.00 $1,977.50 Install New Windows: Windows, Window Frames, and Window $ $0.00 $0.00 $5,000.00 $250.00 5,000.00Replace Doorbell $0.00 $0.00 $0.00 $0.00 12529 Truro Avenue -All Units A, B, C-Line Items (38-67) Repair Handrails $1,000.00 $0.00 $1,000.00 $50.00Repair PCC Concrete Slab to Drain Away From Structure by Gas Meters $4,000.00 $0.00 $4,000.00 $200.00Paint Exterior Plaster Surfaces for Detached Car Garage $2,000.00 $0.00 $2,000.00 $100.00Repair Wrought Iron Gate and Railing $2,000.00 $0.00 $2,000.00 $100.00Repair Rear and Side PCC Steps $1,000.00 $0.00 $1,000.00 $50.00Install New Windows: Windows, Window Frames, and Window $5,000.00 $0.00 $5,000.00 $250.00Install New Entry Doors and Install New Security Screen Door & Door $7,500.00 $0.00 $7,500.00 $375.00Pest Control $2,000.00 $0.00 $2,000.00 $100.00Install New Exterior Security Light Fixtures, Replace Light Fixture with $3,500.00 $0.00 $3,500.00 $175.00Front Detached Garage – Replace Side Entry Door Assembly $500.00 $0.00 $500.00 $25.00Replace Wood Garage Door with Steel Sectional Garage Door. Replace $4,000.00 $0.00 $4,000.00 $200.00Clean Building Drain and Waste Piping $3,000.00 $0.00 $3,000.00 $150.00Install New Electrical Receptacles & Switches $2,000.00 $0.00 $2,000.00 $100.00Installation of Heating and Air-Conditioning System $9,000.00 $0.00 $9,000.00 $450.00General Drywall Repairs $100,000.00 $0.00 $100,000.00 $5,000.00 54 1 $2,500.0 $2,500.00 0.00% $2,500.00
55 20000 $2.00 $40,000.00 75.00% $10,000.0056 16 $100.00 $1,600.00 62.50% $600.0057 1 $8,500.0 $8,500.00 88.24% $1,000.0058 6 $7,500.0 $45,000.00 71.11% $13,000.00 $319,150.00 67.99% $72,100.00
59 1 $7,500.0 $7,500.00 66.67% $2,500.0060 1 $7,500.0 $7,500.00 66.67% $2,500.0061 3 $15,000. $45,000.00 66.67% $15,000.0062 1 $250.00 $250.00 0.00% $250.0063 1 $5,500.0 $5,500.00 81.82% $1,000.0064 20000 $7.00 $140,000.00 71.43% $40,000.0065 6 $350.00 $2,100.00 71.43% $600.0066 1 $7,500.0 $7,500.00 66.67% $2,500.0067 3 $7,500.0 $22,500.00 66.67% $7,500.00 $237,850.00 69.79% $69,350.00
68 500 $25.00 $12,500.00 0.00% $12,500.0069 500 $25.00 $12,500.00 0.00% $12,500.0070 500 $12.00 $6,000.00 0.00% $6,000.0071 1 $10,000. $10,000.00 40.00% $6,000.00 $41,000.00 9.76% $37,000.00
72 1 $12,500. $12,500.00 100.00% $0.0073 20 $100.00 $2,000.00 100.00% $0.0074 10 $1,000.0 $10,000.00 100.00% $4,000.00 $24,500.00 100.00% $4,000.00
75 20000 $7.00 $140,000.00 100.00% $0.0076 10 $100.00 $1,000.00 100.00% $0.0077 1 $55,000. $55,000.00 100.00% $0.0078 40 $750.00 $30,000.00 100.00% $0.0079 10 $15,000. $150,000.00 100.00% $0.0080 12 $7,500.0 $90,000.00 100.00% $0.0081 24 $250.00 $6,000.00 100.00% $0.0082 20000 $2.00 $40,000.00 100.00% $0.0083 20000 $7.00 $140,000.00 100.00% $0.0084 1 $7,500.0 $7,500.00 100.00% $0.0085 24 $150.00 $3,600.00 100.00% $0.0086 24 $1,000.0 $24,000.00 100.00% $0.0087 20 $250.00 $5,000.00 100.00% $0.0088 24 $350.00 $8,400.00 100.00% $0.0089 1 $3,500.0 $3,500.00 100.00% $0.00 $704,000.00 100.00% $0.00
90 1 $12,000. $12,000.00 100.00% $0.0091 1 $12,000. $12,000.00 100.00% $0.0092 44 $100.00 $4,400.00 100.00% $0.0093 12 $3,000.0 $36,000.00 97.22% $1,000.0094 20000 $7.00 $140,000.00 100.00% $0.0095 1 $12,000. $12,000.00 100.00% $0.0096 32 $650.00 $20,800.00 100.00% $0.00 $237,200.00 99.58% $1,000.00
97 12 $15,000. $180,000.00 100.00% $0.0098 24 $7,500.0 $180,000.00 91.94% $14,500.0099 20000 $2.00 $40,000.00 100.00% $0.00100 20000 $12.00 $240,000.00 100.00% $0.00101 30 $250.00 $7,500.00 100.00% $0.00102 44 $250.00 $11,000.00 100.00% $0.00103 1 $2,500.0 $2,500.00 100.00% $0.00104 1 $1,000.0 $1,000.00 0.00% $1,000.00105 40 $1,000.0 $40,000.00 100.00% $0.00106 48 $550.00 $26,400.00 86.74% $3,500.00107 1 $1,500.0 $1,500.00 100.00% $0.00108 1 $5,500.0 $5,500.00 100.00% $0.00 Apply New Interior Paint $30,000.00 $0.00 $30,000.00 $1,500.00Basement Acoustic Suspended Ceiling Repairs $0.00 $0.00 $0.00 $0.00Repair Electrical Wiring, Install New Electrical Receptacles & Switches, $7,500.00 $0.00 $7,500.00 $375.00Smoke Detectors and Monoxide Detectors $1,000.00 $0.00 $1,000.00 $50.00 Project Totals: $0.00 $217,000.00 $0.00 $217,000.00 $10,850.00 All Bathrooms -- New Exhaust Fan, Remove/Replace Drywall and Tile $32,000.00 $0.00 $32,000.00 $1,600.00 12529 Truro Avenue -All Units A, B, C-Line Items (38-67) ITEMNO.
DESCRIPTION OF WORK Quantity Unit
price
SCHEDULED
VALUE
WORK COMPLETED MATERIALS
PRESENTLY
TOTAL COMPLETED
AND STORED TO
%
(G ÷ C)
BALANCE TO
FINISH (C - G)
RETAINAGE (IF
FROM PREVIOUS APPLICATION THIS PERIOD VARIABLE RATE)
Basement Bathroom – Remove and Dispose of existing ceramic tile, $5,000.00 $0.00 $5,000.00 $250.00Kitchen – Drywall, Painting, Patch Work, Removal/Install of Kitchen: $30,000.00 $0.00 $30,000.00 $1,500.001st Floor Bathroom – replace tub door, install new water closet, install $5,000.00 $0.00 $5,000.00 $250.00Carpet – remove and dispose of all existing carpet, padding, and strips. $4,500.00 $0.00 $4,500.00 $225.00Basement Den – will remain and properly protected $0.00 $0.00 $0.00 $0.00Replace Front Entry Door Assembly $1,500.00 $0.00 $1,500.00 $75.00Install New Vinyl Plank Flooring $100,000.00 $0.00 $100,000.00 $5,000.002nd Bathroom – Remove/Replace Existing Tub/Shower Enclosure $15,000.00 $0.00 $15,000.00 $750.00Master Bathroom -- Install New Bath/Shower Valve & Fixtures, $5,000.00 $0.00 $5,000.00 $250.00 11605 Gale Avenue-Exterior Improvement Line Items (68-89) North Side Metal Carport – Remove All Peeling Paint, Dirt, Dust, Etc., $ $0.00 $0.00 $0.00 $0.00 - Project Totals: $0.00 $166,000.00 $0.00 $166,000.00 $8,300.00 West Side Carport Exterior Wood Paint and Exterior Plaster Surface $ $0.00 $0.00 $0.00 $0.00 -West Side Carport Re-Roofing - Membrane Roofing: Remove and $ $0.00 $0.00 $0.00 $0.00 - Project Totals: $4,000.00 $0.00 $0.00 $4,000.00 $200.00 Pest Control $ $0.00 $0.00 $4,000.00 $200.00 4,000.00Smoke Detectors and Monoxide Detectors $2,000.00 $0.00 $0.00 $2,000.00 $100.00 11605 Gale Avenue-Exterior Improvement Line Items (68-89) Clean Building Drain and Waste Piping $12,500.00 $0.00 $0.00 $12,500.00 $625.00 Project Totals: $20,500.00 $0.00 $0.00 $24,500.00 $1,225.00 Replace Wall Heater – Dual Wall 50,000 BTU $6,000.00 $0.00 $0.00 $10,000.00 $500.00 11605 Gale Avenue-Exterior Improvement Line Items (68-89) ITEMNO.
DESCRIPTION OF WORK Quantity Unit
price
SCHEDULED
VALUE
WORK COMPLETED MATERIALS
PRESENTLY
TOTAL COMPLETED
AND STORED TO
%
(G ÷ C)
Replace Doorbell $1,000.00 $0.00 $0.00 $1,000.00 $50.00
BALANCE TO
FINISH (C - G)
RETAINAGE (IF
FROM PREVIOUS APPLICATION THIS PERIOD VARIABLE RATE)
General Drywall Repairs $140,000.00 $0.00 $0.00 $140,000.00 $7,000.00Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light $30,000.00 $0.00 $0.00 $30,000.00 $1,500.00Repair Electrical Wiring, Install New Electrical Receptacles & Switches $55,000.00 $0.00 $0.00 $55,000.00 $2,750.00Bathroom – New Exhaust Fan, Remove and Replace Drywall and Tile $90,000.00 $0.00 $0.00 $90,000.00 $4,500.00Kitchen – Replace Fluorescent Light Bulbs and Fixtures, If Necessary. $150,000.00 $0.00 $0.00 $150,000.00 $7,500.00Interior Paint – All Rooms $40,000.00 $0.00 $0.00 $40,000.00 $2,000.00Install New Passage Doors $6,000.00 $0.00 $0.00 $6,000.00 $300.00Remove and dispose of all of the existing carpet, padding, and strips $7,500.00 $0.00 $0.00 $7,500.00 $375.00Install New Vinyl Plank Flooring $140,000.00 $0.00 $0.00 $140,000.00 $7,000.00Install New Windows: Windows, Window Frames, and Window $24,000.00 $0.00 $0.00 $24,000.00 $1,200.00Window Coverings Replacement $3,600.00 $0.00 $0.00 $3,600.00 $180.00Security Window Screens Compliance $8,400.00 $0.00 $0.00 $8,400.00 $420.00Replace All Entry Door Assembly $5,000.00 $0.00 $0.00 $5,000.00 $250.00 Project Totals: $704,000.00 $0.00 $0.00 $704,000.00 $35,200.00 Laundry Room: Inspect Electrical System and Making All Needed $3,500.00 $0.00 $0.00 $3,500.00 $175.00Clean Building Drain and Waste Piping $12,000.00 $0.00 $0.00 $12,000.00 $600.00 11529 Gale Avenue-Following Bid Line Items (90-108)
Pest Control $12,000.00 $0.00 $0.00 $12,000.00 $600.00Replace Wall Heater – Dual Wall 50,000 BTU $35,000.00 $0.00 $0.00 $35,000.00 $1,750.00Smoke Detectors and Monoxide Detectors $4,400.00 $0.00 $0.00 $4,400.00 $220.00Repair Electrical Wiring, Install New Electrical Receptacles & Switches, $12,000.00 $0.00 $0.00 $12,000.00 $600.00General Drywall Repairs $140,000.00 $0.00 $0.00 $140,000.00 $7,000.00 Project Totals: $236,200.00 $0.00 $0.00 $236,200.00 $11,810.00 Replace Light Fixture with New Ceiling Fan and Replace Ceiling Light $20,800.00 $0.00 $0.00 $20,800.00 $1,040.00 11529 Gale Avenue-Following Bid Line Items (90-108)
ITEMNO.
DESCRIPTION OF WORK Quantity Unit
price
SCHEDULED
VALUE
WORK COMPLETED MATERIALS
PRESENTLY
TOTAL COMPLETED
AND STORED TO
%
(G ÷ C)
Bathroom/Half Bath – Drywall, Exhaust Fan, Vanity/Mirror/Medicine $165,500.00 $0.00 $0.00 $165,500.00 $8,275.00
BALANCE TO
FINISH (C - G)
RETAINAGE (IF
FROM PREVIOUS APPLICATION THIS PERIOD VARIABLE RATE)
Kitchen – Drywall, Painting, Patch Work, Removal of Kitchen Cabinets, $180,000.00 $0.00 $0.00 $180,000.00 $9,000.00Install New Vinyl Plank Flooring and Carpet Replacement $240,000.00 $0.00 $0.00 $240,000.00 $12,000.00Interior Paint – All Rooms $40,000.00 $0.00 $0.00 $40,000.00 $2,000.00Install New Passage Doors $11,000.00 $0.00 $0.00 $11,000.00 $550.00Window Coverings Replacement $7,500.00 $0.00 $0.00 $7,500.00 $375.00Water Heater Room Drywall Repairs $0.00 $0.00 $0.00 $0.00 $0.00Repair Trash Enclosure Metal Doors $2,500.00 $0.00 $0.00 $2,500.00 $125.00Replace All Entry Door Assembly $22,900.00 $0.00 $0.00 $22,900.00 $1,145.00Install New Windows and Replace All Entry Door Assembly $40,000.00 $0.00 $0.00 $40,000.00 $2,000.00Laundry Room Electrical repairs and Laundry Room Washer and Dryer $5,500.00 $0.00 $0.00 $5,500.00 $275.00Repair/Replace Vinyl Fence $1,500.00 $0.00 $0.00 $1,500.00 $75.00 $735,400.00 97.42% $4,500.00
109 1 $4,000.0 $4,000.00 100.00% $0.00110 1 $2,000.0 $2,000.00 100.00% $0.00111 21 $100.00 $2,100.00 100.00% $0.00112 5 $2,500.0 $12,500.00 100.00% $0.00113 20000 $7.00 $140,000.00 100.00% $0.00114 5 $100.00 $500.00 0.00% $500.00115 1 $8,000.0 $8,000.00 100.00% $0.00116 2 $1,000.0 $2,000.00 100.00% $0.00117 5 $15,000. $75,000.00 100.00% $0.00118 5 $7,500.0 $37,500.00 100.00% $0.00 $283,600.00 99.82% $500.00
119 16 $250.00 $4,000.00 100.00% $0.00120 20000 $2.00 $40,000.00 100.00% $0.00121 20000 $12.00 $240,000.00 100.00% $0.00122 40 $1,250.0 $50,000.00 100.00% $0.00123 1 $4,500.0 $4,500.00 100.00% $0.00124 1 $1,500.0 $1,500.00 100.00% $0.00 $340,000.00 100.00% $0.00
125 1 $3,000.0 $3,000.00 100.00% $0.00126 1 $4,000.0 $4,000.00 100.00% $0.00127 1 $24,000. $24,000.00 100.00% $0.00 $31,000.00 100.00% $0.00
$4,147,700.00 77.32% $940,808.84
11537 Gale Avenue-Following Bid Line Items (109-124)
Pest Control $4,000.00 $0.00 $0.00 $4,000.00 $200.00
Project Totals: $716,400.00 $0.00 $0.00 $716,400.00 $35,820.00 Smoke Detectors and Monoxide Detectors $2,000.00 $100.00 $0.00 $2,100.00 $105.00Clean Building Drain and Waste Piping $2,000.00 $0.00 $0.00 $2,000.00 $100.00General Drywall Repairs $140,000.00 $0.00 $0.00 $140,000.00 $7,000.00Replace Radiant Ceiling Heaters $12,500.00 $0.00 $0.00 $12,500.00 $625.00Repair Electrical Wiring, Install New Electrical Receptacles & Switches, $8,000.00 $0.00 $0.00 $8,000.00 $400.00Replace Doorbell $0.00 $0.00 $0.00 $0.00 $0.00Kitchen – Drywall, Painting, Patch Work, Flooring, Removal/Replace $75,000.00 $0.00 $0.00 $75,000.00 $3,750.00Electric Water Heater Replacement $2,000.00 $0.00 $0.00 $2,000.00 $100.00 Project Totals: $283,000.00 $100.00 $0.00 $283,100.00 $14,155.00 Bathroom/Half Bath – Drywall, Tile, Exhaust Fan, $37,500.00 $0.00 $0.00 $37,500.00 $1,875.00 11537 Gale Avenue-Following Bid Line Items (109-124)
ITEMNO.
DESCRIPTION OF WORK Quantity Unit
price
SCHEDULED
VALUE
WORK COMPLETED MATERIALS
PRESENTLY
TOTAL COMPLETED
AND STORED TO
%
(G ÷ C)
Interior Paint – All Rooms $40,000.00 $0.00 $0.00 $40,000.00 $2,000.00
BALANCE TO
FINISH (C - G)
RETAINAGE (IF
FROM PREVIOUS APPLICATION THIS PERIOD VARIABLE RATE)
Install New Passage Doors $4,000.00 $0.00 $0.00 $4,000.00 $200.00Install New Windows: Windows, Window Frames, and Window $50,000.00 $0.00 $0.00 $50,000.00 $2,500.00Install New Vinyl Plank Flooring and Carpet Replacement $240,000.00 $0.00 $0.00 $240,000.00 $12,000.00Repair/Replace Vinyl Fence $1,500.00 $0.00 $0.00 $1,500.00 $75.00Laundry Room – Electrical System Inspection, Electrical System $4,500.00 $0.00 $0.00 $4,500.00 $225.00 11537 Gale Avenue-Following Bid Line Items (109-124)
Install Exterior Lighting with Timer System at All Properties $3,000.00 $0.00 $0.00 $3,000.00 $150.00 Project Totals: $340,000.00 $0.00 $0.00 $340,000.00 $17,000.00 3 Year Maintenance Program covering all properties exterior and $24,000.00 $0.00 $0.00 $24,000.00 $1,200.00Remove and Dispose of All Existing Equipment and Material $4,000.00 $0.00 $0.00 $4,000.00 $200.00 Project Totals: $2,823,791.16 $383,100.00 $0.00 $3,206,891.16 $160,344.56Project Totals: $31,000.00 $0.00 $0.00 $31,000.00 $1,550.00 PROJECT NO.: #23-09 APPLICATION NO.: 10
CONTRACT NO.: APPLICATION DATE: 8/15/2025MUNIS CODE NO.: PERIOD FROM: 5/29/2025 PERIOD TO: 8/15/2025
FROM PREVIOUS
APPLICATION
23 1 $27,549.03 $27,549.03 $- $0.00 0.00% $27,549.03
281 1 $4,162,779.10 $4,162,779.10 $4,162,779.10 $4,162,779.10 100.00% $0.00282283 1 $34,789.00 $34,789.00 $0.00 $34,789.00 100.00% $0.00 284 1 $16,784.00 $16,784.00 $0.00 $16,784.00 100.00% $0.00285 1 $12,090.00 $12,090.00 $0.00 $12,090.00 100.00% $0.00286 1 $1,511.45 $1,511.45 $0.00 $1,511.45 100.00% $0.00 287 1 $4,272.30 $4,272.30 $0.00 $4,272.30 100.00% $0.00288 1 $52,345.00 $52,345.00 $0.00 $52,345.00 100.00% $0.00 289 1 $26,434.98 $26,434.98 $0.00 $26,434.98 100.00% $0.00290 1 $10,182.24 $10,182.24 $0.00 $10,182.24 100.00% $0.00 291 1 $6,625.63 $6,625.63 $0.00 $6,625.63 100.00% $0.00 292 1 $3,500.00 $3,500.00 $0.00 $3,500.00 100.00% $0.00 293 1 $2,804.22 $2,804.22 $0.00 $2,804.22 100.00% $0.00 294 1 $6,800.00 $6,800.00 $0.00 $6,800.00 100.00% $0.00 295 1 $2,494.44 $2,494.44 $0.00 $2,494.44 100.00% $0.00296 1 $21,000.00 $21,000.00 $0.00 $21,000.00 100.00% $0.00 297 1 $3,500.00 $3,500.00 $0.00 $3,500.00 100.00% $0.00298 1 $24,365.98 $24,365.98 $0.00 $24,365.98 100.00% $0.00299 1 $1,511.45 $1,511.45 $0.00 $1,511.45 100.00% $0.00 300 1 $12,398.00 $12,398.00 $0.00 $12,398.00 100.00% $0.00301 1 $22,890.00 $22,890.00 $0.00 $22,890.00 100.00% $0.00 302 1 $6,625.63 $6,625.63 $0.00 $6,625.63 100.00% $0.00 303 1 $7,230.98 $7,230.98 $0.00 $7,230.98 100.00% $0.00304 1 $1,329.00 $1,329.00 $0.00 $1,329.00 100.00% $0.00305 1 $1,329.00 $1,329.00 $0.00 $1,329.00 100.00% $0.00306 1 $4,587.00 $4,587.00 $0.00 $4,587.00 100.00% $0.00307 1 $6,578.00 $6,578.00 $0.00 $6,578.00 100.00% $0.00 COR #23-The work includes per request by city inspector, the installation of flashing on the bottom of exterior doors on 27 units at 11605,11537,11529 Gale Ave. $0.00 $0.00 $0.00 $0.00 $208,138.96
$66.45
Klassic Engineering & Construction Inc.-Hawthorne Housing Rehabilitation of City Owned Properties AIA Document G702, APPLICATION AND CERTIFICATION FOR PAYMENT, containingContractor's signed certification is attached.In tabulations below, amounts are stated to the nearest dollar. Hawthorne Rehabilitation Use Column I on Contracts where variable retainage for line items may apply. $6,625.63$7,230.98 $0.00$1,329.00 $0.00
$0.00
ITEMNO.
DESCRIPTION OF WORK Quantity Unit price SCHEDULED VALUE WORK COMPLETED MATERIALS
PRESENTLY
STORED (NOT IN
D OR E)
TOTAL COMPLETED AND
STORED TO DATE
(D+E+F)
%
(G ÷ C)
BALANCE TO
FINISH (C - G)
RETAINAGE (IF VARIABLE RATE)
THIS PERIOD
Change Orders
COR Delta-Information for contract adjusted line items as follows: Line Items-68/69/70/82/90/91/94/96/100/101/109/111/112/113/117/119/ 120/121 (Total amount of Credit: $133,810.00)COR's #1-280 (Excluding #23-see above) total of all Change Orders #1-280 (Excluding #23) paid in Pay Applications #1-9. Please refer to Pay Apps #1-9 for information on Change Orders #1-#280 (Excluding #23) $0.00
COR#283 The work includes removal and dispose the existing sewer pipe under the floor. Remove the damage framing (floor joist and beams) unit B and C Truro $34,789.00 $0.00 $1,739.45 COR#284 The work includes repair of ceiling and wall framing at Truro Ave Unit C and B $16,784.00 $0.00 $839.20 COR#285- 11605 Gale 1 - Removal of stipple/popcorn ceiling; finish with a skim coat; apply knock down texture. $12,090.00 $0.00 $604.50COR#286-11605 Gale #1: Replacement of old thermostats with new ones, per the city inspector. $1,511.45 $0.00 $75.57COR#287 -11605 Gale Avenue-Unit #1- The work includes removal of the damaged floor and installation of the visqueen at $4,272.30 $0.00 $213.62COR#288 - 11605 Gale #1: Repair & Texture of the gypboard. Line item were estimated at a lower sqft. $52,345.00 $0.00 $2,617.25COR#289 - 11605 Gale # 1 paint gypboard. Line were estimated at a lower sqft. $26,434.98 $0.00 $1,321.75COR#290 - 11605 Gale Ave-Unit 1 Installation of bigger sized windows than shown on the jobwalk. $10,182.24 $0.00 $509.11COR#291 - 11605 Gale 1: Baseboard installation. $6,625.63 $0.00 $331.28COR#292 - 11605 Gale #1 : Removal of existing gyp board; installation of light fixtures $3,500.00 $0.00 $175.00COR#293 - 11605 Gale 1: Removal and replacement of closets & tracks. $2,804.22 $0.00 $140.21
COR#294 - 11605 Gale #1: Installation of Cabinets and Countertops $6,800.00 $0.00 $340.00COR#295 - 11605 Gale #1 : Bathroom Backsplash per LDM Inspector Request $2,494.44 $0.00 $124.72COR# 296- 11605 Gale #1 - Removal existing flooring and installtion new floor more than the line item. $21,000.00 $0.00 $1,050.00COR#301 - 12529 Truro ave B,C -: Installation of bigger sized windows than shown on the jobwalk. $22,890.00 $0.00 $1,144.50COR#302 -12529 Truro ave B,C -: Baseboard installation. $331.28COR#303 -12529 Truro ave B,C - : Removal of existing gyp board; installation of light fixtures $361.55 COR#304 11605 Gale Laundry room -: Removal and replacement of door and window .COR#305 - 11529 Gale Laundry room -: Removal and replacement of door and window . $1,329.00 $0.00 $66.45 COR# 297- 11605 Gale #1 - Removal of existing doors more than the line item $3,500.00 $0.00 $175.00COR#298- 12529 Truro ave B,C - Removal of stipple/popcorn ceiling; finish with a skim coat; apply knock down texture. $24,365.98 $0.00 $1,218.30COR#299-12529 Truro ave B,C : Replacement of old thermostats with new ones, per the city inspector. $1,511.45 $0.00 $75.57COR#300 -12529 Truro ave B,C - The work includes removal of the damaged floor and installation of the visqueen at $12,398.00 $0.00 $619.90COR#306 - 11537 Gale Ave Unit 4 extra layer of Gypboard per city planning request. $4,587.00 $0.00 $229.35COR#307 - 11537 Gale Ave Unit D changed all the light fixtures and out let to fir rated code. $6,578.00 $0.00 $328.90 308 1 $2,494.44 $2,494.44 $0.00 $2,494.44 100.00% $0.00 309 1 $6,709.00 $6,709.00 $0.00 $6,709.00 100.00% $0.00310 1 $18,700.00 $18,700.00 $0.00 $18,700.00 100.00% $0.00311 1 $11,090.00 $11,090.00 $0.00 $11,090.00 100.00% $0.00312 1 $3,289.00 $3,289.00 $0.00 $3,289.00 100.00% $0.00313 1 $9,650.00 $9,650.00 $0.00 $9,650.00 100.00% $0.00314 1 $3,209.23 $3,209.23 $0.00 $3,209.23 100.00% $0.00315 1 $12,765.90 $12,765.90 $0.00 $12,765.90 100.00% $0.00316 1 $3,209.23 $3,209.23 $0.00 $3,209.23 100.00% $0.00317 1 $16,557.98 $16,557.98 $0.00 $16,557.98 100.00% $0.00318 1 $17,857.98 $17,857.98 $0.00 $17,857.98 100.00% $0.00319 1 $29,549.03 $29,549.03 $0.00 $29,549.03 100.00% $0.00320 1 $16,547.90 $16,547.90 $0.00 $16,547.90 100.00% $0.00321 1 $5,568.45 $5,568.45 $0.00 $5,568.45 100.00% $0.00322 1 $11,000.00 $11,000.00 $0.00 $11,000.00 100.00% $0.00323 1 $22,500.00 $22,500.00 $0.00 $22,500.00 100.00% $0.00324 1 $6,874.90 $6,874.90 $0.00 $6,874.90 100.00% $0.00 Project Change Order Total:
Previously Billed Change Orders Project Change Order Total: % Billed Balance left to be billed less retention
$4,681,879.47 $4,162,779.10 $4,654,330.44 99.41% $27,549.03 Materials Presently
Stored
$491,551.34 $0.00 $ 232,372.78
COR#318 - Truro Ave #B and #C: This invoice is for the removal of the existing gyp board and installation of light fixtures at the Living Room and Bedroom $17,857.98 $0.00 $892.90 COR#319 - Truro Ave #A #B and #C: This invoice is for the waterproofing with foam around the window opening $29,549.03 $0.00 $1,477.45COR#320 - Truro Ave #B: This invoice is for the removal and replacement of the existing sliding door at the kitchen and also for applying waterproofing at the balcony $16,547.90 $0.00 $827.40COR#321 - Truro Ave #B: This invoice is for the removal and replacement of the ceiling gyp board and insulation due to previous water damage. Any roof work is excluded from this invoice $5,568.45COR#322- Contract Line items did not include removal of carpeting for the entirety of 12529 Truro Avenue $11,000.00 $0.00 $550.00COR#323 -12529 Truro Ave per contract line items is missing 3 of the bathrooms to be renovated $22,500.00 $0.00 $1,125.00 Total Retention:
COR#324 -12529 Truro Ave-Removal of old and Installation of new Washer/Dryer at units B and C $6,874.90 $0.00 $343.75 COR #308-Unit B & C at Truro Avenue-Existing door and frames that were removed per project agreement also removed the existing stucco that was placed on the existing door frame. KEC therefore had to renovate the existing opening to make the opening square, add additional waterproofing Sealat and a moulding piece to fill in the void left by the existing door/frame and stucco. KEC will also paint the moulding to match the frame. $2,494.44 $0.00 $124.72COR #309-This invoice is for the removal of the existing Gyp Board and installation of Light Fixtures at the Living Rooms and Bedrooms. Unit 1 at 11605 Gale Avenue $6,709.00 $0.00 $335.45COR #310-Delta between Cost and Credit for different Cabinet sizes (cost) and less cabinets (Credit) at Unit B & C at Truro Avenue . $18,700.00 $0.00 $935.00 $0.00 $278.42
COR#316- Truro units B and C : Bathroom Backsplash per LDM Inspector Request $3,209.23 $0.00 $160.46COR #311-Cabinets Size and Counter Tops-Units B and C., Truro Ave. $11,090.00 $0.00 $554.50COR #312-(Same work as performed in COR #15 in new locations)Apartments 3 locations Units B and C Turoro and unit 1 at 11605 Gale- existing Closets that KEC was directed to remove the existing closets and replace with new ones $3,289.00 $0.00 $164.45COR #313-Delta between Cost and Credit for different Cabinet sizes (cost) and less cabinets (Credit) at Unit 1at 11605 Gale Avenue . $9,650.00 $0.00 $482.50COR#314- 11605 Gale #1 : Bathroom Backsplash per LDM Inspector Request $3,209.23 $0.00 $160.46COR # 315 per city inspector changed the breaker on living space to Arch Fault Breaker 11605 unit 1 and turor Band C $12,765.90 $0.00 $638.30 $16,557.98
COR#317 - Truro Ave #B and #C: Removal of existing carpet at the interior staircases; installation of vinyl plank and flooring. $0.00 $827.90 AGENDA ITEM NO. 31.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
FEMA Project De-Obligations -- COVID-19 Pandemic Response RECOMMENDED MOTION:
Staff recommends that the City Council acknowledges and concurrs with the FEMA de-obligation of $11,246.89 (Project 142762 -- COVID-19 Pandemic 2 / PW 176) and $17,208.77 (Project 138069 -- COVID-19 Pandemic 1 / PW 140), based on the final reconciliation of actual eligible costs versus expedited estimates.
DISCUSSION:
In March 2020, the City of Hawthorne sought FEMA Public Assistance reimbursement under the COVID19 Disaster Declaration (DR-4482). Two expedited projects were submitted at the onset of the pandemic to quickly cover anticipated response costs:
Project 142762 (PW 176 -- COVID-19 Pandemic 2)
Initial estimate: $214,526.37
Final validated eligible costs: $96,016.30
Project 138069 (PW 140 -- COVID-19 Pandemic 1)
Initial estimate: $236,048.10
Final validated eligible costs: $89,440.57
FEMA disallowed invoices in materials and did not validate labor, overtime, equipment charges, or contract claims. These items included pexi glass installed throughout city hall, the disinfecting of tools, body shield, crowd control agents, gas masks, and boot covers used to disinfect due to the pandemic. In addition, they did not qualify any funding for overtime which was needed when the Hawthorne Police Department implemented an A/B split-shift scheduling model during the COVID-19 pandemic to reduce overlap between staff and limit the spread of infections, though this created overtime costs and occasional staffing shortages that required supplemental personnel. Additionally, the department reassigned staff, including designating their sworn medical doctor as Medical Director, to strengthen its pandemic response while maintaining essential public safety services.We also submitted equipment costs used during the excess disinfecting of right of way areas during the pandemic which were also deemed ineligible.
These reconciliations resulted in de-obligations of $11,246.89 and $17,208.77, representing the difference between prior drawdowns and final eligible costs. Both projects remain in "Applicant Signed Project" status until FEMA recoups the overpaid funds. Once completed, both projects will close, and the City will have resolved all outstanding COVID-19 FEMA grants.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
The closure of these projects aligns with the City's fiscal stewardship goals by ensuring compliance with federal reimbursement programs, reducing audit exposure, and finalizing all outstanding COVID-19 disaster recovery claims. Concluding these matters allows staff to redirect focus to proactive infrastructure, economic development, and resiliency planning.
FISCAL IMPACT:
The FEMA reconciliation requires the City to return $28,455.66 in total de-obligated funds . These repayments will be offset through ARPA funds which were budgeted for in Fiscal Year 25-26.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act,
ATTACHMENTS
Debt Recovery letter for FEMA letter 2
Debt Recovery Letter for FEMA letter 1
Gavin Newsom Nancy Ward
Governor Director
July 24, 2025
Vontray Norris
City Manager
Hawthorne, City of
4455 West 126th Street
Hawthorne, CA 90250
[email protected]
Subject: Debt Recovery for FEMA- 4482 -DR-CA, PW # 176 Cal OES ID # 037-32548 Dear Vontray Norris,
PW # 176
Federal
CDAA
Federal Amt Owed: ($11,246.89)
CDAA Amt Owed: $0.00
Total Owed to Cal OES: ($11,246.89)
The following Federal and/or State Supplements were previously sent to your agency describing previously made payments (copies will be provided upon request):
FEMA Project # 142762
CDAA DSR # N/A
California Governor's Office of Emergency Services
Attn: Accounting Department
3650 Schriever Ave
Mather, CA 95655
Sincerely,
Gracie Vigil, SSMI
Financial Processing Unit Supervisor
Enclosure
Cc: Project # 142762 - City of Hawthorne Covid-19 Pandemic 2 The California Governor's Office of Emergency Services (Cal OES) has been informed by the Federal Emergency Management Agency (FEMA) that the following PW will be de-obligated:
Because this deobligation was not appealed, or successfully appealed, this is considered a debt. Payments for all other disasters will not be released until the full amount stated above has been returned to Cal OES.
To date, Cal OES records show that the following total payments have issued for this PW:
Warrant and Issue Date information can be found on the next page. Please note that these payments may have been combined with other payment amounts.
For assistance regarding this matter or to discuss the possibility of offsetting the amount owed using funds from another project, please contact the Financial Processing Unit at (916) 845-8110 or via email at [email protected].
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FINANCIAL PROCESSING UNIT
(916)845-8110 * (916)636-3880
$107,263.19
$0.00
Original Expenditure TR#: 040292
Original Expenditure TR#: N/A
As a result of this deobligation, the following amounts must be returned to Cal OES as soon as possible:
To return these funds, please make the check payable to Cal OES and send to the following address:
July 24, 2025 FEMA Project # 142762
PW # 176
DSR # N/A
100% Costs Fed Oblig Cost Share %
$107,263.19 $107,263.19 100% $96,016.30 $96,016.30
subtotal $96,016.30
100% Costs Fed Oblig Cost Share %
Warrant # Payment Amt Issue Date
$96,016.30 $96,016.30 100% 63578714 $107,263.19 2/6/2023 Total Deobligation on
100% Costs
Total Deobligation on
Fed Oblg Unpaid Balance
($11,246.89) ($11,246.89) $0.00
Federal Amount
Owed
$107,263.19 = ($11,246.89)
CDAA Oblig CDAA Admin
$4,190.63 $0.00 $0.00 $0.00 $0.00
$419.06 subtotal $0.00 $0.00
CDAA Oblig CDAA Admin Warrant # &
Issue Date
State
Payment Amt
Admin
Payment Amt
$1,515.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 = $0.00
Total CDAA
Deob
Total CDAA
Admin Deob
CDAA Amount
Owed
After Adjustment
(916)845-8110 * (916)636-3880
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FINANCIAL PROCESSING UNIT
PW # SUMMARY
Federal
Prior to Adjustment
100% costs
(after
adjustment)
Fed Oblig
(after
adjustment)
Vontray Norris
City Manager
Hawthorne, City of
4455 West 126th Street
Hawthorne, CA 90250
[email protected]
The difference between the new federal amount and the previously paid total is -$11,246.89.
The original obligation was $107,263.19 at 100% federal share = $107,263.19.
Hawthorne, City of had a remaining unpaid balance of $0.00.
According to FEMA, the project is deobligated to $96,016.30 at 100% federal share = $96,016.30.
State of California
Governor's Office of Emergency Services
Financial Processing Unit
3650 Schriever Avenue
Mather, CA 95655
Hawthorne, City of was previously paid $107,263.19.
After applying the remaining unpaid balance of $0.00 against the difference, the remaining debt is $-11,246.89.
Admin
CDAA
Prior to Adjustment
After Adjustment
Please note: Unpaid Balance will be returned to
FEMA as part of the adjustment/deobligation of this
PW
Supp# Total State
Share Cost
Gavin Newsom Nancy Ward
Governor Director
July 24, 2025
Vontray Norris
City Manager
Hawthorne, City of
4455 West 126th Street
Hawthorne, CA 90250
[email protected]
Subject: Notification of Pending De-Obligation
Public Assistance and CDAA Grant Programs
FEMA- 4482 -DR-CA, Cal OES ID: 037-32548
Dear Vontray Norris,
Obligation The California Governor's Office of Emergency Services has been Notification informed that the attached Grant Summary and the Project Application Summary for the following Federal Supplement and the Exhibit C for the following State Supplement will be de-obligated:
FEMA Project # 142762
CDAA DSR # N/A
Please see the table below for further details for this pending deobligation.
For assistance regarding this letter, contact Gracie Vigil at (916) 584-6674.
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FIINANCIAL PROCESSING UNIT
(916)845-8110 * (916)636-3880
Obligation Details Package / Supplement
De-obligation Amount
Federal - Public Assistance
State - California Disaster
Assistance Act (CDAA)
Total
$0.00
($11,246.89)
($11,246.89)
v0
Project # 142762 P/W # 176
Project Category B - Emergency Protective Measures
Project Title City of Hawthorne Covid-19 Pandemic 2
Project Size Small
Activity
Completion Date
7/01/2022
Process Step Obligated
Project Type Actual Costs
Applicant Hawthorne, City of (037-32548-00)
Event 4482DR-CA (4482DR)
Declaration Date 3/22/2020
Incident Start Date 1/20/2020
Incident End Date 5/11/2023
389920 Damage for Project [142762] City of Hawthorne Covid-19 Pandemic 2 Department of Homeland Security
Federal Emergency Management Agency
General Info
Damage Description and Dimensions
The Disaster # 4482DR, which occurred between 01/20/2020 and 05/11/2023, caused:
Damage # 389920; Emergency Protective Measures (Damage for Project [142762] City of Hawthorne Covid-19 Pandemic 2)
During the incident period of 1/20/2020 throughOngoing, COVID-19 created an immediate threat to the health and safety of the general public requiring emergency response and protective measures.
Provided Emergency Protective Measures for the City of Hawthorne. The Applicant will disinfect public facilities and provide PPE to essential employees in order to reduce the risk of COVID19 to the public at locations city-wide from 5/11/2020 to 8/9/2020.
Final Scope
Work To Be Completed – Version 0 - Expedited
This Expedited Project Worksheet has been prepared based on estimated costs for the provision ofemergency protective measuresand food distribution fromMay 11th, 2020 throughAugust 9th, 2020 fora period of 90 days Theexpedited project worksheet is prepared based on estimated costs in responseto FEMADR-4482-CA, (a Covid-19 declared event). - Contracts must includeatermination forconvenienceclause. - FEMAwill notapprove PAfunding that duplicates funding orassistance provided by another federalagency, including the U.S. Department of Health and Human Services, Centers for Disease Controland Prevention or U.S Department ofAgriculture(USDA). FEMAiscoordinatingwith HHS to shareinformation about funding fromeach agency to assist in the prevention of duplication of benefits. - FEMAwill only reimbursefor PPE/medicalsuppliesand equipment provided to and used byApplicantsand essentialworkersas necessary to prevent thespread ofinfection as directed by public health officials not to exceed the duration ofthe HHS public health emergency declaration for COVID-19.
- Approval offunding for the purchase ofPPE isconditioned upon the Applicantmeeting thefollowing requirements prior to close-outand/or final version forexpedited projects:
Date Downloaded: 6/24/25 9:12am PDT 1 of 10
1. The Recipient,and any subrecipient funded through thisand associated subgrants, must providean internalcontrol plan foraccounting for intake, distribution, tracking,and handling ofexcesscommoditiesand personal protectiveequipment (PPE) funded by thisand associated prior subgrants for thesame purpose. Handling ofexcess mustcomplywith 2 CFR§ 200.314 (supplies)and 2 CFR§ 200.313 (equipment).
2. The Recipientand any sub-recipientmust providethecurrent burn rateforeach identified category ofPPE under thisand associate subawards purchased (forexample, N95 masks, surgicalmasks,and gowns)
3. The Recipientand any sub-recipientmust provideacurrentaccounting of previously distributed PPE under thisand associatesubawards by jurisdiction orentity (i.e. by local government, hospitalsystem,etc.) - Thelevel of disinfectionwork proposed for Healthcareand other publicfacilities needs to complywith the Centers for Disease Controland Prevention (CDC) recommendations for Healthcare or Community Facilities that have been occupied or visited by those Suspected or Confirmed of havingCoronavirus Disease 2019. Forany additional, non-routine disinfectionwork undertaken by the Applicant, the Applicantmust demonstrate that the work was taken at the direction or guidance ofa Public HealthOfficialand that itcomplies withCDC recommendations for disinfection of subject Facilities.
1. Force Account Labor: $7,218.12
Force Account laborconsists of part timelabor recalled to work fulltimeand employees disinfecting 129 Metro Bus stopsand sidewalks surrounding the bus stops.
Approximate Number ofEmployees: 50
For Emergency Work, only overtimelabor iseligiblefor budgeted employees. For unbudgeted employees performing Emergency Work, both straight-time and overtimelabor areeligible. Chapter 2:V.A. Applicant (Force Account) Labor of the PAPPG (V3.1)
Applicant willDisinfect theinterior only ofthefollowing facilities that remained open during theentire operation period usingLysolwipes, Cloroxwipesand other household disinfectants:
Hawthorne MunicipalAirport AdminOffice:GPS (33.922275, -118.327229)and ControlTower:GPS (33.923441, - 118.337067) 12101 CrenshawBlvd #1, Hawthorne, CA90250
Hawthorne CityHall-4455 W 126THSTHAWTHORNECA90250 (31.918055, -118.346602) Hawthorne Yard-12501 Truro Ave HAWTHORNECA90250, (33.919154, -118.35811) MemorialCenter- 3901 and 3851 ElSegundo Blvd Hawthorne CA90250 (33.916784, -118.4341824; 33.916775, - 118340669)
Applicant will disinfect 129 bus stops twicea day using a 1500 PSI pressure washer, this includes theconcretecurbsand trash cans around the bus stop. Bus services remained open during theentirety ofthe operation period. 120TH/ CRENSHAW 33.923818 -118.326886
120TH/ FREEMAN 33.923793 -118.348493
120TH/ YORK 33.923799 -118.34458
CRENSHAW \ NORTHROP 33.919373 -118.326361
CRENSHAW STATION 33.925047 -118.326344
CRENSHAW / EL SEGUNDO 33.917235 -118.326363
EL SEGUNDO / CERISE 33.916329 -118.332084
EL SEGUNDO / CHADRON 33.916334 -118.32925
YUKON / EL SEGUNDO 33.916261 -118.335037
HAWTHORNE \ LENNOXSTATION L.O. 33.932292 -118.352435
HAWTHORNE / LENNOXSTATION 33.933451 -118.352446
HAWTHORNE / EL SEGUNDO 33.916909 -118.35242
HAWTHORNE / 118TH 33.927137 -118.352436
HAWTHORNE / 120TH 33.923279 -118.352437
HAWTHORNE / 132ND 33.91295 -118.352238
HAWTHORNE / 135TH 33.909504 -118.35223
HAWTHORNE / 138TH 33.906141 -118.352243
HAWTHORNE / BROADWAY 33.919827 -118.352429
HAWTHORNE / IMPERIAL 33.931275 -118.352441
IMPERIAL / HAWTHORNE 33.93107 -118.352924
IMPERIAL / FELTON 33.930808 -118.365193
IMPERIAL / INGLEWOOD 33.93081 -118.360983
INGLEWOOD/ 118TH 33.927047 -118.361455
INGLEWOOD/ 120TH 33.923815 -118.361451
INGLEWOOD/ 147TH 33.897999 -118.361455
Date Downloaded: 6/24/25 9:12am PDT 2 of 10
INGLEWOOD/ 124TH 33.919765 -118.361433
INGLEWOOD/ EL SEGUNDO 33.916553 -118.361423
INGLEWOOD/ IMPERIAL 33.93066 -118.361464
INGLEWOOD/ 130TH 33.914258 -118.361419
INGLEWOOD/ 134TH 33.910114 -118.361474
INGLEWOOD/ ROSECRANS 33.90197 -118.361439
PRAIRIE / BROADWAY 33.919984 -118.343685
PRAIRIE / 118TH 33.926854 -118.343736
PRAIRIE / 132ND 33.912964 -118.343715
PRAIRIE / 135TH 33.908908 -118.343709
PRAIRIE / 139TH 33.905283 -118.343704
PRAIRIE / 147TH 33.898573 -118.343689
PRAIRIE / EL SEGUNDO 33.916714 -118.343721
PRAIRIE / IMPERIAL 33.930753 -118.343742
PRAIRIE / MARINE 33.894935 -118.343684
PRAIRIE / ROSECRANS 33.901642 -118.343692
MARINE / RRXING 33.894739 -118.369039
120TH/ PRAIRIE 33.923593 -118.343551
VAN NESS / 116TH 33.928319 -118.317654
VAN NESS / 120TH 33.923521 -118.317666
120TH/ CRENSHAW 33.923615 -118.326754
120TH/ DOTY 33.923789 -118.33929
120TH/ KORNBLUM 33.923798 -118.337128
IMPERIAL / FREEMAN 33.930825 -118.348417
IMPERIAL / RAMONA 33.930812 -118.356628
YUKON / MARINE 33.895126 -118.335332
120TH/ DOTY 33.923584 -118.339685
CRENSHAW / NORTHROP 33.919839 -118.32667
CRENSHAW STATION 33.925286 -118.326638
CRENSHAW / 139TH 33.905702 -118.326674
CRENSHAW / 135TH 33.908922 -118.326673
EL SEGUNDO / CERISE 33.916586 -118.332689
EL SEGUNDO / CHADRON 33.916593 -118.329251
YUKON / EL SEGUNDO 33.916123 -118.335284
HAWTHORNE / 118TH 33.927053 -118.352743
HAWTHORNE / 120TH 33.92391 -118.352742
HAWTHORNE / 132ND 33.91289 -118.3529
HAWTHORNE / 135TH 33.910074 -118.352885
HAWTHORNE / 138TH 33.906219 -118.352889
HAWTHORNE / BROADWAY 33.920321 -118.352734
HAWTHORNE / EL SEGUNDO 33.916688 -118.352722
IMPERIAL / HAWTHORNE 33.930815 -118.352824
HAWTHORNE / IMPERIAL 33.930669 -118.352745
ROSECRANS / INGLEWOOD 33.901716 -118.360947
INGLEWOOD/ ROSECRANS 33.902108 -118.361133
PRAIRIE / 118TH 33.927098 -118.344044
PRAIRIE / 132ND 33.91324 -118.34402
PRAIRIE / 135TH 33.909877 -118.344016
PRAIRIE / 139TH 33.90498 -118.344009
PRAIRIE / BROADWAY 33.920206 -118.344028
PRAIRIE / EL SEGUNDO 33.916164 -118.344022
PRAIRIE / IMPERIAL 33.930684 -118.344048
PRAIRIE / MARINE 33.894385 -118.343985
PRAIRIE / 120TH 33.923421 -118.344032
VAN NESS / 116TH 33.928073 -118.317894
VAN NESS / 120TH 33.923877 -118.317904
VAN NESS / IMPERIAL 33.930698 -118.317891
Date Downloaded: 6/24/25 9:12am PDT 3 of 10
VAN NESS / EL SEGUNDO 33.916648 -118.317913
120TH/ KORNBLUM 33.923593 -118.337522
EL SEGUNDO / CRENSHAW 33.916591 -118.326917
YUKON / 139TH 33.905827 -118.335068
YUKON / 135TH 33.908987 -118.335058
YUKON / ROSECRANS 33.901735 -118.335072
ROSECRANS / HAWTHORNE 33.90178 -118.353065
ROSECRANS / HAWTHORNE 33.902036 -118.352054
ROSECRANS / ISIS 33.901714 -118.374033
ROSECRANS / ISIS 33.901969 -118.374199
ROSECRANS / HINDRY 33.901963 -118.371954
ROSECRANS / OCEAN GATE 33.901704 -118.366737
ROSECRANS / OCEAN GATE 33.901955 -118.367397
ROSECRANS / INGLEWOOD 33.901963 -118.361067
ROSECRANS / PRAIRIE 33.902044 -118.34368
ROSECRANS / DOTY 33.9018 -118.339659
ROSECRANS / DOTY 33.902053 -118.339331
ROSECRANS / YUKON 33.901801 -118.335359
ROSECRANS / YUKON 33.902054 -118.33503
ROSECRANS / LEMOLI 33.901803 -118.330511
ROSECRANS / LEMOLI 33.902055 -118.330664
MARINE \ REDONDO BEACHSTATION 33.895069 -118.369841
IMPERIAL / INGLEWOOD 33.931066 -118.361644
INGLEWOOD/ 137TH 33.906799 -118.36112
INGLEWOOD/ 135TH 33.909714 -118.36112
INGLEWOOD/ 132ND 33.912523 -118.361115
INGLEWOOD/ 130TH 33.914806 -118.361119
INGLEWOOD/ EL SEGUNDO 33.916691 -118.36112
INGLEWOOD/ BROADWAY 33.919903 -118.361131
INGLEWOOD/ 120TH 33.923541 -118.361146
INGLEWOOD/ 118TH 33.927185 -118.361152
INGLEWOOD/ IMPERIAL 33.931142 -118.361159
INGLEWOOD/ 112TH 33.932648 -118.361159
IMPERIAL / FREEMAN 33.931077 -118.348583
IMPERIAL / FIRMONA 33.931064 -118.356794
120TH/ HAWTHORNE 33.923793 -118.35236
YUKON / 132ND 33.912539 -118.335293
YUKON / 135TH 33.908849 -118.335304
YUKON / 139TH 33.905689 -118.335312
YUKON / ROSECRANS 33.902119 -118.335317
YUKON / 147TH 33.898726 -118.33532
PRAIRIE / 120TH 33.923491 -118.343729
IMPERIAL / HAWTHORNE 33.931074 -118.352364
HAWTHORNE / ROSECRANS 33.902417 -118.35223
CRENSHAW / EL SEGUNDO 33.916075 -118.326672
CRENSHAW / ROSECRANS 33.902135 -118.326677
CRENSHAW STATION 33.925363 -118.326342
2. Materials: $84,364.90
Parks Department
Disinfectants
Police Department
Interior Vehicle Disinfection
Streets Department
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Gloves, Tyvek Suits, Masks, Respirator Masks, Shoe Covers Clorox, CleaningBrush, Disinfectant Sprayerand small handheld pump Applicant installed temporary protective Plexiglass inHawthrone CityHall's Offices (Building and Safety, Public Works, Planning, HumanResources,and Housing )whichwillserveasa protective barrier betweenCity employeesand the public/customers. (Hawthrone CityHallYear Built: 1977)
1 CRL 834DUDuranodic Bronze Aluminum5-5/16"No-Draft Speak-Thru installed on pexiglass.
Applicant placed 2 hand wash stations, listed inmaterials tabsas"Drinking Fountain"Thefirststation is located on thefirst floor ofcity halland thesecond was installed on thesecond floor ofHawthorne CityHall. 5 automatic(touchless) hand sanitizer stations wereinstalled. Five wereinstalled at CityHall-Three wereinstalled at theentrance ofeach elevator (basement, 1st floorand 2nd floor)and two wereinstalled at both entrances ofthe CityCouncilChambers.
Location: 4455 W 126th St, Hawthorne, CA90250
Year Built: 1977
5 automatic(touchless) hand sanitizer stations wereinstalled at the MemorialPark (3901 ElSegundo Blvd)-Two ateach entrance ofthe MemorialCenter, oneat theseniorcenter,and two ateach entrance ofthe BettyAinsworth center Location: 3901 ElSegundo Blvd, Hawthorne, CA90250
Year Built: 1977
Portable 36"Posts HProtective barriers to be placed in betweenCityHall desks to ensurethe 6’ CDC guidelinesocial distancing. Three barriers wereinstalled in the Engineering department, one barrier was installed in the building and safety department,and one barrier was installed in the Finance department. The barriers wereallinstalled inside ofHawthorne CityHall(4455 W 126THSt, Hawthorne, CA 90250). EveryCityHallemployee does not havetheir own officethereforethese barriers wereessentialto protect CityHallemployees thatare unableto work remotely and complywith social distancing regulationsat the workplace.
Paper COVID19 safety signs to be placed at Hawthorne CityHall(4455 W 126THSt, Hawthorne, CA90250) Public Works
Disinfecting Spray, Degreaser, Odor Maintainer, Tile Disinfecting, Windex, Towels, LysolSpray, CloroxBleach Masks, Gloves, Hand Sanitizer, Hand Soap
4. Equipment: $122,943.35
Mileagefor sanitizing bus stopsand publicfacilities
Power wash equipment for disinfecting bus stops
Work to be Completed Total: $214,526.37
Expedited project will be funded at 50% of the projectcost.
Version 0 ExpeditedProject Cost x 50% Reduction: $107,263.19 The Federal Cost Share forthis Project is 75%.
Project Notes:
1. Seeattachment labeled: 142762 Cost Estimateand Validation
2. This isanExpedited Projectand will beadjusted foractualcostsatalater time.
3. Documentation forallwork will berequired forany future versions ofthis project.
4. This isan ongoing operation and costsaresubject to change
5. Applicantconfirmed removal ofcosts inRFI-PRJ-35748, this resulted in projectcost differing from Streamlined Project Application and SOW cost.
6. Method offacility disinfection includes interiorcleaningwith no potentialfor run-off.
7. Thecostsclaimed on project 142762 areforan additional 90 daysand are distinctand separatefromproject 138069. Project 138069 was for thefirst 50 days, March 21st throughMay 10th.
8. Project off by 1 cent dueto rounding error.
Date Downloaded: 6/24/25 9:12am PDT 5 of 10
CRC Gross Cost $107,263.19
Total 406 HMP Cost $0.00
Total Insurance Reductions $0.00
CRC Net Cost $107,263.19
Federal Share (100.00%) $107,263.19
Non-Federal Share (0.00%) $0.00
Cost
Code Quantity Unit Total Cost Section
9001 1 Lump Sum $214,526.37 Uncompleted
9001 1 Lump Sum ($107,263.18) Uncompleted
Date Downloaded: 6/24/25 9:12am PDT 6 of 10
Subgrant Conditions
As described in 2 CFR, Part 200 § 200.333, financial records, supporting documents, statistical records and all other nonFederal entity records pertinent to a Federal award must be retained for a period of three (3) years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or passthrough entity in the case of a sub-recipient. Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities. Exceptions, Part 200.333, (a) – (f), (1), (2). All records relative to this Project Worksheet are subject to examination and audit by the State, FEMA and the Comptroller General of the United States and must reflect work related to disaster-specific costs.
The terms of the FEMA-State Agreement are incorporated by reference into this project award under the Public Assistance grant and the applicant must comply with all applicable laws, regulations, policy, and guidance. This includes, among others, the Robert T. Stafford Disaster Relief and Emergency Assistance Act; Title 44 of the Code of Federal Regulations; FEMA Policy No. 104-009-2, Public Assistance Policy and Program Guide; and other FEMA policy and guidance.
The DHS Standard Terms and Conditions in effect as of the date of the declaration of this major disaster are incorporated by reference into this project award under the Public Assistance grant, which flow down from the Recipient to subrecipients unless a particular term or condition indicates otherwise.
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements set forth at 2 C.F.R. pt. 200 apply to this project award under the Public Assistance grant, which flow down from the Recipient to all subrecipients unless a particular section of 2 C.F.R. pt. 200, the FEMA-State Agreement, or the terms and conditions of this project award indicate otherwise. See 2 C.F.R. §§ 200.101 and 110.
The applicant must submit a written request through the Recipient to FEMA before it makes a change to the approved scope of work in this project. If the applicant commences work associated with a change before FEMA approves the change, it will jeopardize financial assistance for this project. See FEMA Policy No. 104-009-2, Public Assistance Program and PolicyGuide.
In the seeking of proposals and letting of contracts for eligible work, the Applicant/Subrecipient must comply with its Local, State (provided that the procurements conform to applicable Federal law) and Federal procurement laws, regulations, and procedures as required by FEMA Policy 2 CFR Part 200, Procurement Standards, §§ 317-326.
The Recipient must submit its certification of the applicant’s completion of all of its small projects and compliance with all environmental and historic preservation requirements within 180 days of the applicant’s completion of its last small project.
Insurance
Additional Information
November 25, 2024
Per the Deduction Section of the Streamlined Application, the Applicant is confirming that they do not have insurance for the activities identified in Section II of the Streamline Application Project worksheet. Further, Section II of the Streamlined Application Project, the Applicant has confirmed that a reasonable effort to recover insurance proceeds that they are entitled to receive from their insurer(s) has been taken. Insurance proceeds are not anticipated.
FEMA requires the Applicant to take reasonable efforts to pursue claims to recover insurance proceeds that it is entitled to receive from its insurer(s). In the event that any insurance proceeds are received for these expenses those proceeds must be reduced from FEMA Public Assistance funding to ensure no duplication of benefits has occurred.
This declaration is specific for the cost associated with the actions taken to protect the public health and safety of the general population from the COVID19 Pandemic. No commercial property insurance proceeds are anticipated for these costs. If in the event any part or allcosts are paid by an insurance policy, a duplication of benefits from insurance will occur. Applicant must notify grantee and FEMA of such recoveries and the Sub-Grant award amount must be reduced by actual insurance proceeds.
FEMA insurance requirements are specific to permanent work to replace, restore, repair, reconstruct, or construct a facility. No insurance requirements are mandated for Category B emergency work.
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Is this project compliant with EHP laws, regulations, and executive orders?
Yes
O&M Requirements
There are no Obtain and Maintain Requirements on City of Hawthorne Covid-19 Pandemic 2.
Environmental Historical Preservation
EHP Conditions
Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders.
This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to comply with all federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize funding.
If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archaeological resources are discovered, will immediately cease construction in that area and notify the State and FEMA.
Applicant should assess of the type of flood hazards at the site (e.g., flood velocity, flood depth, wave action, etc.), assess practicable opportunities for flood mitigation, and develop a flood evacuation plan/emergency plan.
Ensure accessibility across the full range of clients and/or customers that need to utilize the services being provided by these facilities, including elements of the population with less capacity or mobility.
EHP Additional Info
There is no additional environmental historical preservation on City of Hawthorne Covid-19 Pandemic 2.
Maryann Louie, PA – Insurance Specialist
CRC - West. Sacramento, CA
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Reviewed By FERNANDEZ, ANGELA L. Reviewed On 11/27/2024 10:26 PM PDT Reviewed By Jia, Fan Reviewed On 12/04/2024 12:52 AM PDT Reviewed By Unsigned Reviewed On Unsigned
Final Reviews
Final Review
Review Comments
V1 for actual cost reconciliation resulting in a de-obligation of ($-11,246.89), from V0 Expedited Obligation, $107,263.19.
Final cost eligibility requires sufficient records showing SOW and costs comply with all Project conditions, applicable regulatory, and Policy requirements, including those specifically expressed in FEMA COVID-19 Policies: FP-104-009-19:
Work Eligible for PA (Interim) (9/1/2020) and FP-104-21-0003: Safe Opening & Operation Work Eligible for PA (Interim) (V2) (9/8/2021). Records must show that work/costs were in the performance of eligible emergency work directly related to threats/impacts from COVID-19 or to facilitate the safe operation of the Applicant’s PA eligible facilities. Lack of sufficient records may result in some claimed costs being determined ineligible. Applicant is required to maintain all records for this project in its own files, per Federal, State, and Local record retention requirements.
Recipient Review
Review Comments
Project Signatures
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Award Information
Version Information
Version
#
Eligibility
Status
Current
Location
Bundle Number
Project
Amount
Cost
Share
Federal Share
Obligated
Date
Obligated
0 Eligible Awarded PA-09-CA-4482-PW00176(1361)$107,263.19 100% $107,263.19 12/27/2022 Drawdown History
EMMIE Drawdown Status As of Date IFMIS Obligation # Expenditure Number Expended Date Expended Amount 2/1/2023 4482DRCAP00001761 2021REHQ-01312023 1/30/2023 $107,263.19 Obligation History
Version # Date Obligated Obligated Cost Cost Share IFMIS Status IFMIS Obligation # 0 12/27/2022 $107,263.19 100% Accepted 4482DRCAP00001761 Date Downloaded: 6/24/25 9:12am PDT 10 of 10
Gavin Newsom Nancy Ward
Governor Director
July 24, 2025
Vontray Norris
City Manager
Hawthorne, City of
4455 West 126th Street
Hawthorne, CA 90250
[email protected]
Subject: Debt Recovery for FEMA- 4482 -DR-CA, PW # 140 Cal OES ID # 037-32548 Dear Vontray Norris,
PW # 140
Federal
CDAA
Federal Amt Owed: ($17,208.77)
CDAA Amt Owed: $0.00
Total Owed to Cal OES: ($17,208.77)
The following Federal and/or State Supplements were previously sent to your agency describing previously made payments (copies will be provided upon request):
FEMA Project # 138069
CDAA DSR # N/A
California Governor's Office of Emergency Services
Attn: Accounting Department
3650 Schriever Ave
Mather, CA 95655
Sincerely,
Gracie Vigil, SSMI
Financial Processing Unit Supervisor
Enclosure
Cc: Project # 138069 - City of Hawthorne Covid-19 Pandemic 1 The California Governor's Office of Emergency Services (Cal OES) has been informed by the Federal Emergency Management Agency (FEMA) that the following PW will be de-obligated:
Because this deobligation was not appealed, or successfully appealed, this is considered a debt. Payments for all other disasters will not be released until the full amount stated above has been returned to Cal OES.
To date, Cal OES records show that the following total payments have issued for this PW:
Warrant and Issue Date information can be found on the next page. Please note that these payments may have been combined with other payment amounts.
For assistance regarding this matter or to discuss the possibility of offsetting the amount owed using funds from another project, please contact the Financial Processing Unit at (916) 845-8110 or via email at [email protected].
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FINANCIAL PROCESSING UNIT
(916)845-8110 * (916)636-3880
$106,649.34
$0.00
Original Expenditure TR#: 036200
Original Expenditure TR#: N/A
As a result of this deobligation, the following amounts must be returned to Cal OES as soon as possible:
To return these funds, please make the check payable to Cal OES and send to the following address:
July 24, 2025 FEMA Project # 138069
PW # 140
DSR # N/A
100% Costs Fed Oblig Cost Share %
$106,649.34 $106,649.34 100% $89,440.57 $89,440.57
subtotal $89,440.57
100% Costs Fed Oblig Cost Share %
Warrant # Payment Amt Issue Date
$89,440.57 $89,440.57 100% 60042476 $106,649.34 10/26/2021 Total Deobligation on
100% Costs
Total Deobligation on
Fed Oblg Unpaid Balance
($17,208.77) ($17,208.77) $0.00
Federal Amount
Owed
$106,649.34 = ($17,208.77)
CDAA Oblig CDAA Admin
$4,190.63 $0.00 $0.00 $0.00 $0.00
$419.06 subtotal $0.00 $0.00
CDAA Oblig CDAA Admin Warrant # &
Issue Date
State
Payment Amt
Admin
Payment Amt
$1,515.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 = $0.00
Total CDAA
Deob
Total CDAA
Admin Deob
CDAA Amount
Owed
After Adjustment
(916)845-8110 * (916)636-3880
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FINANCIAL PROCESSING UNIT
PW # SUMMARY
Federal
Prior to Adjustment
100% costs
(after
adjustment)
Fed Oblig
(after
adjustment)
Vontray Norris
City Manager
Hawthorne, City of
4455 West 126th Street
Hawthorne, CA 90250
[email protected]
The difference between the new federal amount and the previously paid total is -$17,208.77.
The original obligation was $106,649.34 at 100% federal share = $106,649.34.
Hawthorne, City of had a remaining unpaid balance of $0.00.
According to FEMA, the project is deobligated to $89,440.57 at 100% federal share = $89,440.57.
State of California
Governor's Office of Emergency Services
Financial Processing Unit
3650 Schriever Avenue
Mather, CA 95655
Hawthorne, City of was previously paid $106,649.34.
After applying the remaining unpaid balance of $0.00 against the difference, the remaining debt is $-17,208.77.
Admin
CDAA
Prior to Adjustment
After Adjustment
Please note: Unpaid Balance will be returned to
FEMA as part of the adjustment/deobligation of this
PW
Supp# Total State
Share Cost
Gavin Newsom Nancy Ward
Governor Director
July 24, 2025
Vontray Norris
City Manager
Hawthorne, City of
4455 West 126th Street
Hawthorne, CA 90250
[email protected]
Subject: Notification of Pending De-Obligation
Public Assistance and CDAA Grant Programs
FEMA- 4482 -DR-CA, Cal OES ID: 037-32548
Dear Vontray Norris,
Obligation The California Governor's Office of Emergency Services has been Notification informed that the attached Grant Summary and the Project Application Summary for the following Federal Supplement and the Exhibit C for the following State Supplement will be de-obligated:
FEMA Project # 138069
CDAA DSR # N/A
Please see the table below for further details for this pending deobligation.
For assistance regarding this letter, contact Gracie Vigil at (916) 584-6674.
3650 SCHRIEVER AVENUE, MATHER, CA 95655
FIINANCIAL PROCESSING UNIT
(916)845-8110 * (916)636-3880
Obligation Details Package / Supplement
De-obligation Amount
Federal - Public Assistance
State - California Disaster
Assistance Act (CDAA)
Total
$0.00
($17,208.77)
($17,208.77)
v0
Project # 138069 P/W # 140
Project Category B - Emergency Protective Measures
Project Title City of Hawthorne Covid-19 Pandemic 1
Project Size Small
Activity
Completion Date
7/01/2022
Process Step Obligated
Project Type Actual Costs
Applicant Hawthorne, City of (037-32548-00)
Event 4482DR-CA (4482DR)
Declaration Date 3/22/2020
Incident Start Date 1/20/2020
Incident End Date 5/11/2023
382862 Damage for Project [138069] City of Hawthorne Covid-19 Pandemic 1 Department of Homeland Security
Federal Emergency Management Agency
General Info
Damage Description and Dimensions
The Disaster # 4482DR, which occurred between 01/20/2020 and 05/11/2023, caused:
Damage # 382862; Emergency Protective Measures (Damage for Project [138069] City of Hawthorne Covid-19 Pandemic 1)
During the incident period of 1/20/2020 throughOngoing, COVID-19 created an immediate threat to the health and safety of the general public requiring emergency response and protective measures.
Provided Emergency Protective Measures for the City of Hawthorne. The Applicant will disinfect public facilities and provide PPE to essential employees in order to reduce the risk of COVID19 to the public at locations City-wide from 3/21/2020 to 5/10/2020.
Provided Food Distribution for the City of Hawthorne. The Applicant will provide meals to at risk population at locations city-wide from 3/21/2020 to 5/10/2020.
Final Scope
Work To Be Completed – Version 0 - Expedited
This Expedited Project Worksheet has been prepared based on estimated costs for the provision ofemergency protective measuresand food distribution fromMarch 21st, 2020 throughMay 10th, 2020 fora period of 50 days Theexpedited project worksheet is prepared based on estimated costs in responseto FEMADR-4482-CA, (a Covid-19 declared event). - Contracts must includeatermination forconvenienceclause. - FEMAwill notapprove PAfunding that duplicates funding orassistance provided by another federalagency, including the U.S. Department of Health and Human Services, Centers for Disease Controland Prevention or U.S Department ofAgriculture(USDA). FEMAiscoordinatingwith HHS to shareinformation about funding fromeach agency to assist in the prevention of duplication of benefits. - FEMAwill only reimbursefor PPE/medicalsuppliesand equipment provided to and used byApplicantsand essentialworkersas necessary to prevent thespread ofinfection as directed by public health officials not to exceed the duration ofthe HHS public health emergency declaration for COVID-19.
- Approval offunding for the purchase ofPPE isconditioned upon the Applicantmeeting thefollowing requirements prior to close-outand/or final Date Downloaded: 6/15/25 4:00pm PDT 1 of 8
version forexpedited projects:
1. The Recipient,and any subrecipient funded through thisand associated subgrants, must providean internalcontrol plan foraccounting for intake, distribution, tracking,and handling ofexcesscommoditiesand personal protectiveequipment (PPE) funded by thisand associated prior subgrants for thesame purpose. Handling ofexcess mustcomplywith 2 CFR§ 200.314 (supplies)and 2 CFR§ 200.313 (equipment).
2. The Recipientand any sub-recipientmust providethecurrent burn rateforeach identified category ofPPE under thisand associate subawards purchased (forexample, N95 masks, surgicalmasks,and gowns)
3. The Recipientand any sub-recipientmust provideacurrentaccounting of previously distributed PPE under thisand associatesubawards by jurisdiction orentity (i.e. by local government, hospitalsystem,etc.) - Thelevel of disinfectionwork proposed for Healthcareand other publicfacilities needs to complywith the Centers for Disease Controland Prevention (CDC) recommendations for Healthcare or Community Facilities that have been occupied or visited by those Suspected or Confirmed of havingCoronavirus Disease 2019. Forany additional, non-routine disinfectionwork undertaken by the Applicant, the Applicantmust demonstrate that the work was taken at the direction or guidance ofa Public HealthOfficialand that itcomplies withCDC recommendations for disinfection of subject Facilities.
- Approval ofthe purchaseand distribution offood is based on the Applicants representation that COVID19 hascreated a public health and safety need requiring the purchaseand distribution offood asan emergency protective measure. Finaleligibility ofcostsareconditioned upon the Applicant’s submittal of documentation demonstrating such a need existed and that thefood was distributed to individuals impacted byCOVID19 as identified in FEMAPolicy FP 104-010-03. Those populations may include:
i. Individuals who test positivefor COVID-19 or have been exposed to COVID-19, but do not require hospitalization; ii. Individualsat high-risk, such as people over 65 or with certain underlying health conditions; or iii. Other populations thatmay need food assistance based on direction or guidance oftheappropriate public health official.
1. Force Account Labor: $87,788.00
Force Account laborconsists of part timelabor recalled to work fulltimeand overtimelabor for policeenforcing social distancing ordersand employees disinfecting 129 Metro Bus stopsand sidewalks surrounding the bus stops. In addition employees provided meals to the 65 and up at risk population.
Approximate Number ofEmployees: 50
For Emergency Work, only overtimelabor iseligiblefor budgeted employees. For unbudgeted employees performing Emergency Work, both straight-time and overtimelabor areeligible. Chapter 2:V.A. Applicant (Force Account) Labor of the PAPPG (V3.1)
The City servesan average of 4 meals to 500 seniorcitizens, 65 and up, per week and theaveragecostspent on a mealis $3 TheJune 10th, 2020 letter signed byRobert Fenton, FEMARegion IXRegionalAdministrator,extends Emergency feeding through July 10th, 2020. Seeattachment labeled "Approval of Time Extention for Reimbursement of Emergency Feeding Program to July 10 FEMA-4482-DR-CA.pdf"
Applicant willDisinfect theinterior only ofthefollowing facilities that remained open during theentire operation period:
Hawthorne MunicipalAirport AdminOffice:GPS (33.922275, -118.327229)and ControlTower:GPS (33.923441, - 118.337067) 12101 CrenshawBlvd #1, Hawthorne, CA90250
Hawthorne CityHall-4455 W 126THSTHAWTHORNECA90250
Hawthorne Yard-12501 Truro Ave HAWTHORNECA90250
MemorialCenter- 3901 and 3851 ElSegundo Blvd Hawthorne CA90250
2. Materials: $125,510.68
Parks Department
CautionTape
Paper Towel
Cable Ties
Disinfectants
Police Department
Vehicle Disinfection
Hand Sanitizer, Bleach, CloroxWipes, Soap, AerosolDisinfectants, TackyMat's Date Downloaded: 6/15/25 4:00pm PDT 2 of 8
Thermometers
PPE such as Masks, SafetyGlasses, SafetyGlass DisinfectionEquipment Paper Bags
Door stops to keep doors open and reducetouching ofsurfaces Streets Department
Gloves, Tyvek Suits, Masks, Respirator Masks, Shoe Covers Clorox, CleaningBrush, Disinfectant Sprayerand small handheld pump Water
Garbage Bags, Waste Bins
Line Marking Paint forenforcing social distancing
Applicant installed temporary protective Plexiglass in its CityClerk Office whichwillserveasa protective barrier betweenCity employeesand the public/customers.
Location: 4455 W 126th St, Hawthorne, CA90250
Public Works
Disinfecting Spray, Degreaser, Odor Maintainer, Tile Disinfecting, Windex, Towels, LysolSpray, CloroxBleach Toilet Paper, Advil, Water
Masks, Gloves, Hand Sanitizer, Hand Soap
Work to be Completed Total: $213,298.68
Expedited project will be funded at 50% of the projectcost.
Version 0 ExpeditedProject Cost x 50% Reduction: $106,649.34 The Federal Cost Share forthis Project is 75%.
Project Notes:
1. Seeattachment labeled: 138069 Cost Estimateand Validation
2. This isanExpedited Projectand will beadjusted foractualcostsatalater time.
3. Documentation forallwork will berequired forany future versions ofthis project.
4. This isan ongoing operation and costsaresubject to change
5. Field Confirmed ineligibleitems removed fromproject, only theitems found on the SOW areincluded in thecost. Seeattachment labeled "RE_ RFI RESPONSE_ 4482DR-CA(4482DR) _ Hawthorne, City of(037-32548-00) [138069] City ofHawthorne Covid-19 Pandemic 1"
6. Method offacility disinfection includes interiorcleaningwith no potentialfor run-off.
Date Downloaded: 6/15/25 4:00pm PDT 3 of 8
CRC Gross Cost $106,649.34
Total 406 HMP Cost $0.00
Total Insurance Reductions $0.00
CRC Net Cost $106,649.34
Federal Share (100.00%) $106,649.34
Non-Federal Share (0.00%) $0.00
Cost
Code Quantity Unit Total Cost Section
9001 1 Lump Sum $213,298.68 Uncompleted
9001 1 Lump Sum ($106,649.34) Uncompleted
Date Downloaded: 6/15/25 4:00pm PDT 4 of 8
Subgrant Conditions
As described in 2 CFR, Part 200 § 200.333, financial records, supporting documents, statistical records and all other nonFederal entity records pertinent to a Federal award must be retained for a period of three (3) years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or passthrough entity in the case of a sub-recipient. Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities. Exceptions, Part 200.333, (a) – (f), (1), (2). All records relative to this Project Worksheet are subject to examination and audit by the State, FEMA and the Comptroller General of the United States and must reflect work related to disaster-specific costs.
The terms of the FEMA-State Agreement are incorporated by reference into this project award under the Public Assistance grant and the applicant must comply with all applicable laws, regulations, policy, and guidance. This includes, among others, the Robert T. Stafford Disaster Relief and Emergency Assistance Act; Title 44 of the Code of Federal Regulations; FEMA Policy No. 104-009-2, Public Assistance Policy and Program Guide; and other FEMA policy and guidance.
The DHS Standard Terms and Conditions in effect as of the date of the declaration of this major disaster are incorporated by reference into this project award under the Public Assistance grant, which flow down from the Recipient to subrecipients unless a particular term or condition indicates otherwise.
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements set forth at 2 C.F.R. pt. 200 apply to this project award under the Public Assistance grant, which flow down from the Recipient to all subrecipients unless a particular section of 2 C.F.R. pt. 200, the FEMA-State Agreement, or the terms and conditions of this project award indicate otherwise. See 2 C.F.R. §§ 200.101 and 110.
The applicant must submit a written request through the Recipient to FEMA before it makes a change to the approved scope of work in this project. If the applicant commences work associated with a change before FEMA approves the change, it will jeopardize financial assistance for this project. See FEMA Policy No. 104-009-2, Public Assistance Program and PolicyGuide.
In the seeking of proposals and letting of contracts for eligible work, the Applicant/Subrecipient must comply with its Local, State (provided that the procurements conform to applicable Federal law) and Federal procurement laws, regulations, and procedures as required by FEMA Policy 2 CFR Part 200, Procurement Standards, §§ 317-326.
The Recipient must submit its certification of the applicant’s completion of all of its small projects and compliance with all environmental and historic preservation requirements within 180 days of the applicant’s completion of its last small project.
Insurance
Additional Information
10/28/2020
Property insurance coverage specific to the disinfecting and/or cleaning for the facilities represented on this project are not insured or insurable. Per the Deduction Section of the Streamlined Application, the Applicant is confirming that they do not have insurance for the activities identified in Section II of the Streamline Application Project worksheet. Further, Section II of the Streamlined Application Project, the Applicant has confirmed that a reasonable effort to recover insurance proceeds that they are entitled to receive from their insurer(s) has been taken. Insurance proceeds are not anticipated.
FEMA requires the Applicant to take reasonable efforts to pursue claims to recover insurance proceeds that it is entitled to receive from its insurer(s). In the event that any insurance proceeds are received for these expenses those proceeds must be reduced from FEMA Public Assistance funding to ensure no duplication of benefits has occurred.
This declaration is specific for the cost associated with the actions taken to protect the public health and safety of the general population from the COVID19 Pandemic. No commercial property insurance proceeds are anticipated for these costs. If in the event any part or allcosts are paid by an insurance policy, a duplication of benefits from insurance will occur. Applicant must notify grantee and FEMA of such recoveries and the Sub-Grant award Date Downloaded: 6/15/25 4:00pm PDT 5 of 8
Is this project compliant with EHP laws, regulations, and executive orders?
Yes
amount must be reduced by actual insurance proceeds.
FEMA insurance requirements are specific to permanent work to replace, restore, repair, reconstruct, or construct a facility. No insurance requirements are mandated for Category B emergency work.
Alex Polupan, PA Insurance Specialist
CRCWest, Sacramento, CA
O&M Requirements
There are no Obtain and Maintain Requirements on City of Hawthorne Covid-19 Pandemic 1.
Environmental Historical Preservation
EHP Conditions
Any change to the approved scope of work will require re-evaluation for compliance with NEPA and other Laws and Executive Orders.
This review does not address all federal, state and local requirements. Acceptance of federal funding requires recipient to comply with all federal, state and local laws. Failure to obtain all appropriate federal, state and local environmental permits and clearances may jeopardize funding.
If ground disturbing activities occur during construction, applicant will monitor ground disturbance and if any potential archaeological resources are discovered, will immediately cease construction in that area and notify the State and FEMA.
Applicant should assess of the type of flood hazards at the site (e.g., flood velocity, flood depth, wave action, etc.), assess practicable opportunities for flood mitigation, and develop a flood evacuation plan/emergency plan.
Ensure accessibility across the full range of clients and/or customers that need to utilize the services being provided by these facilities, including elements of the population with less capacity or mobility.
EHP Additional Info
There is no additional environmental historical preservation on City of Hawthorne Covid-19 Pandemic 1.
Date Downloaded: 6/15/25 4:00pm PDT 6 of 8
Reviewed By FERNANDEZ, ANGELA L. Reviewed On 11/19/2024 10:31 PM PDT Reviewed By Jia, Fan Reviewed On 11/22/2024 6:55 PM PDT Reviewed By Unsigned Reviewed On Unsigned
Final Reviews
Final Review
Review Comments
V1 for actual cost reconciliation resulting in a de-obligation of ($-17,208.77), from V0 Expedited Obligation, $106,649.34.
Final cost eligibility requires sufficient records showing SOW and costs comply with all Project conditions, applicable regulatory, and Policy requirements, including those specifically expressed in FEMA COVID-19 Policies: FP-104-009-19:
Work Eligible for PA (Interim) (9/1/2020) and FP-104-21-0003: Safe Opening & Operation Work Eligible for PA (Interim) (V2) (9/8/2021). Records must show that work/costs were in the performance of eligible emergency work directly related to threats/impacts from COVID-19 or to facilitate the safe operation of the Applicant’s PA eligible facilities. Lack of sufficient records may result in some claimed costs being determined ineligible. Applicant is required to maintain all records for this project in its own files, per Federal, State, and Local record retention requirements.
Recipient Review
Review Comments
Project Signatures
Date Downloaded: 6/15/25 4:00pm PDT 7 of 8
Award Information
Version Information
Version
#
Eligibility
Status
Current
Location
Bundle Number
Project
Amount
Cost
Share
Federal Share
Obligated
Date
Obligated
0 Eligible Awarded PA-09-CA-4482-PW00140(634)$106,649.34 100% $106,649.34 10/5/2021 Drawdown History
EMMIE Drawdown Status As of Date IFMIS Obligation # Expenditure Number Expended Date Expended Amount 10/20/2021 4482DRCAP00001401 2021R334-10192021 10/18/2021 $106,649.34 Obligation History
Version # Date Obligated Obligated Cost Cost Share IFMIS Status IFMIS Obligation # 0 10/5/2021 $106,649.34 100% Accepted 4482DRCAP00001401 Date Downloaded: 6/15/25 4:00pm PDT 8 of 8
AGENDA ITEM NO. 32.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Final Acceptance of the first contract term and award of the street tree trimming contract extension to Northstar Landcare of Downey, CA for Street Tree Trimming (City Project 22-07).
RECOMMENDED MOTION:
Staff recommends that City Council approve the final acceptance of the first street tree trimming contract term and exercise the option pursuant to section 6.1 of the contract agreement to ratify and authorize the first extension from December 2025 through December 2026, the second contract extension from December 2026 to December 2027, and the third extension from December 2027 through December 2028 with a 4% CPI increase to Northstar Landcare of Downey, CA.
DISCUSSION:
In November 2022, the City Council approved a three-year contract agreement between the City of Hawthorne and Northstar Landcare with 3 annual contract extension options for street trimming services. Under this project, parkway and park trees throughout the City are trimmed regularly. A threeyear contract is recommended to reduce project administrative overhead, ensure continuity of tree trimming services, and complete one cycle of trimming for the City's approximately 8,000 trees. This project includes any work necessary to complete the improvement following the specifications. The City negotiated a 4% increase to pace increasing labor, fuel, and material costs.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This tree trimming program directly contributes to Hawthorne's economic development by enhancing business corridors and maintaining a healthy urban environment.
FISCAL IMPACT:
None. Funds for this project in the estimated amount of $305,890 are available in the City's Fiscal Year 2025-26.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Updated Proposal
Insurance Policy
City of Hawthorne
Street Tree Trimming Project – Updated Price Sheet with 4% CPI Increase Effective Date: ____________________
# Description Unit Original Price +4% CPI Price
1 Minimum Trim of Various
Trees
EA $88.00 $91.52
2 Complete Trim of Various
Trees
EA $108.00 $112.32
3 Removal of trees & stumps
(0–30")
EA $800.00 $832.00
4 Removal of trees & stumps
(30–40")
EA $1,400.00 $1456.00
5 Removal of trees & stumps
(40+")
EA $2,000.00 $2080.00
6 Plant 24-gal trees w/ root
barriers
EA $350.00 $364.00
7 Plant 36-gal trees w/ root
barriers
EA $800.00 $832.00
8 Install root barrier (per LF) LF $20.00 $20.80
9 Crew rental – per worker per
hour
HR $87.50 $91.00
10 Emergency response – per
worker per hour
HR $124.50 $129.48
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:
PRODUCER
(A/C, No, Ext): PHONE
INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR WVDADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
8/15/2025
TOR Insurance Services, Inc.
1510 W. Whittier Blvd #94
La Habra CA 90631
TOR Insurance Services, Inc. 855-867-0002 855-867-0002 [email protected] License#: OH52954 Westchester Surplus Lines Insurance Company 10172 NORTSTA-01 QBE Insurance Company 11515 NORTH STAR LAND CARE & North Star Landscape
10831 Downey Avenue
Downey CA 90241
Greenwich Insurance Company 22322 2014624454
C X 1,000,000 X 100,000 10,000 1,000,000 2,000,000 X
Y Y NGL-1009967-00 3/6/2025 3/6/2026
2,000,000
C
1,000,000 X
X X
Y NBA-1009965-00 3/6/2025 3/6/2026
C
X 2,000,000 X
NEC-7001345-00 8/14/2025 3/6/2026
2,000,000
B 204000178 1/1/2025 1/1/2026
X
1,000,000 1,000,000 1,000,000
A Pollution G48835788 001 11/5/2024 11/5/2025 Aggregate 1,000,000 PROJECT NO. 22-07
Include the City of Hawthorne and Los Angeles County Regional Park and Open Space District as an additional insured covering all operations of the insured or contractors and subcontractors or anyone acting on their behalf under the contract with the City for work in or about the said City, whether liability is attributable to the insured or the City. (To include the elected officials, appointed officials, and employees.) Not be cancelled or changed, except by written notice to the City Clerk and City Attorney of the City of Hawthorne at least thirty (30) days prior to the date of such cancellation for underwriting reasons and 10-day notice of cancellation for non-payment.
The insurance afforded the City, Boards, Officers, Agents and Employees shall be primary insurance and not contributing with any other insurance of the City.
City of Hawthorne
4455 West 126th Street
Hawthorne CA 90250
XIC 421 1013 © 2013 X.L. America, Inc. All Rights Reserved. Page 1 of 6 May not be copied without permission.
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
POLICY NUMBER: NBA-1009965-00 XIC 421 1013
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE FORM
COVERAGE DESCRIPTION
XIC 421 1013 © 2013 X.L. America, Inc. All Rights Reserved. Page 2 of 6 May not be copied without permission.
Includes copyrighted material of Insurance Services Office, Inc., with its permission. ,
is changed by adding the following:
If Physical Damage coverage is provided by this Coverage Form, the following types of vehicles are also covered “autos” for Physical Damage coverage:
Any “auto” you do not own while used with the permission of its owner as a temporary substitute for a covered “auto” you own that is out of service because of its:
Breakdown;
Repair;
Servicing;
“Loss”; or
Destruction.
is
changed by adding the following:
For any covered “auto”, any subsidiary, affiliate or organization, other than a partnership or joint venture, as may now exist or hereafter be constituted over which you assume active management or maintain ownership or majority interest, provided that you notify us within ninety (90) days from the date that any such subsidiary or affiliate is acquired or formed and that there is no similar insurance available to that organization. However, coverage does not apply to “bodily injury” or “property damage” that occurred before you acquired or formed the organization.
Any “employee” of yours is an “insured” while using a covered “auto” you don’t own, hire or borrow, in your business or your personal affairs.
Any person or organization with whom you have agreed in writing in a contract, agreement or permit, to provide insurance such as is provided under this policy, provided that the “bodily injury” or “property damage” occurs subsequent to the execution of the written contract, agreement or permit.
An “employee” of yours is an “insured” while operating an “auto” hired or rented under a contract or agreement in that “employee’s” name, with your permission, while performing duties related to the conduct of your business.
XIC 421 1013 © 2013 X.L. America, Inc. All Rights Reserved. Page 3 of 6 May not be copied without permission.
Includes copyrighted material of Insurance Services Office, Inc., with its permission. is replaced with the following:
For Hired Auto Physical Damage Coverage, the following are deemed to be covered “autos” you own:
Any covered “auto” you lease, hire, rent or borrow; and Any covered “auto” hired or rented by your “employee” under a contract in that individual “employee’s” name, with your permission, while performing duties related to the conduct of your business.
However, any “auto” that is leased, hired, rented or borrowed with a driver is not a covered “auto”.
is changed as follows:
Item is deleted and replaced by the following:
Up to $3,500 for cost of bail bonds (including bonds for related traffic law violations) required because of an "accident" we cover. We do not have to furnish these bonds.
Item is deleted and replaced by the following:
All reasonable expenses incurred by the “insured” at our request, including actual loss of earnings up to $500 a day because of time off from work.
does not
apply.
The insurance provided under this Provision is excess over any other collectible insurance. is changed by adding the following:
We will pay for rental reimbursement expenses incurred by you for the rental of an “auto” because of “loss” to a covered “auto”. Payment applies in addition to the otherwise applicable amount of each coverage you have on a covered “auto”. No deductibles apply to this coverage.
We will pay only for those expenses incurred during the policy period beginning twenty-four (24) hours after the “loss” and ending, regardless of the policy’s expiration, with the lesser of the following number of days:
XIC 421 1013 © 2013 X.L. America, Inc. All Rights Reserved. Page 4 of 6 May not be copied without permission.
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
The number of days reasonably required to repair or replace the covered “auto”. If “loss” is caused by theft, this number of days is added to the number of days it takes to locate the covered “auto” and return it to you.
Thirty (30) days.
Our payment is limited to the lesser of the following amounts:
Necessary and actual expenses incurred.
$50 any one day per private passenger “auto”;
$100 any one day per truck;
$1,500 any one period per private passenger “auto”;
$3,000 any one period per truck; or
Higher limits if shown elsewhere in this policy.
This coverage does not apply while there are spare or reserve “autos” available to you for your operations.
If “loss” results from the total theft of a covered “auto” of the private passenger type, we will pay under this coverage only that amount of your rental reimbursement expenses which is not already provided for under the Physical Damage Coverage Extension.
We will pay for the expense of returning a stolen covered “auto” to you.
If you have purchased Comprehensive Coverage on this policy for an “auto” you own and that “auto” is stolen, we will pay, without application of a deductible, up to $500 for “personal effects” stolen from the “auto”.
As used in this endorsement, “personal effects” means tangible property that is worn or carried by an “insured”. “Personal effects” does not include tools, jewelry, money or securities.
In the event of a total “loss” to a covered “auto” shown in the Declarations, we will pay any unpaid amount due on the lease or loan for a covered “auto”, less:
The amount paid under the Physical Damage Coverage Section of the policy; and Any:
Overdue lease/loan payments at the time of the “loss”;
Financial penalties imposed under a lease for excessive use, abnormal wear and tear or high mileage;
Security deposits not returned by the lessor;
Costs for extended warranties, Credit Life Insurance, Health, Accident or Disability Insurance purchases with the loan or lease; and
Carry-over balances from previous loans or leases.
XIC 421 1013 © 2013 X.L. America, Inc. All Rights Reserved. Page 5 of 6 May not be copied without permission.
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
No deductible applies to glass damage if the glass is repaired rather than replaced. is amended by
the following:
and are amended to provide a limit of $50 per day and a maximum limit of $1,000.
The following section is added:
Any “auto” you lease, hire, rent or borrow is deemed to be a covered “auto” for physical damage coverage. The most we will pay for each covered “auto” is the lesser of:
the actual cash value;
the cost for repair or replacement; or
$50,000, or higher limit if shown on the Declarations for Hired Auto Physical Damage Coverage.
For each covered “auto” a deductible of $100 for Comprehensive Coverage and $1,000 for Collision Coverage will apply.
is changed by the following:
is changed by adding the
following:
If you report an injury to an “employee” to your workers’ compensation carrier and if it is subsequently determined that the injury is one to which this insurance may apply, any failure to comply with this condition will be waived if you provide us with the required notice as soon thereafter as practicable after you know or reasonably should have known that this insurance may apply.
is changed by adding the
following:
However, this Condition does not apply to any person(s) or organization(s) with whom you have a written contract, but only to the extent that subrogation is waived prior to the “accident” or the “loss” under such contract with that person or organization.
XIC 421 1013 © 2013 X.L. America, Inc. All Rights Reserved. Page 6 of 6 May not be copied without permission.
Includes copyrighted material of Insurance Services Office, Inc., with its permission. is changed by the following:
The following condition is added:
Your unintentional failure to disclose all hazards as of the inception date of the policy shall not prejudice any insured with respect to the coverage afforded by this policy. is changed by adding the following:
For any covered “auto” this insurance shall apply as primary and not contribute with any other insurance where such requirement is agreed in a written contract executed prior to a “loss”. “Bodily injury” is replaced by the following:
“Bodily injury” means bodily injury, sickness or disease sustained by a person including mental anguish, mental injury, shock, fright or death resulting from any of these at any time. is replaced by the following:
The greater of sixty (60) days or the time required by any applicable state amendatory endorsement before the effective date of cancellation if we cancel for any other reason.
All other terms and conditions of this policy remain unchanged.
NGL-1009967-00
in rem
in personam
AGENDA ITEM NO. 33.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Claim for monetary damages by the Independent Cities Risk Management Authority ("ICRMA").
RECOMMENDED MOTION:
Staff recommends that the City Council deny the claim by ICRMA.
DISCUSSION:
Claimant alleges that the City failed to pay its share of an assessment pursuant to a 2016-17 ICRMA Assessment Agreement.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
AGENDA ITEM NO. 34.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Claim for bodily injury by Luisa Magante.
RECOMMENDED MOTION:
Staff recommends that the City Council deny the claim by Luisa Magante.
DISCUSSION:
Claimant Luisa Magante alleges that she tripped and fell over an uneven sidewalk, thereby causing her physical injuries.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursaunt to the Ralph M. Brown Act.
AGENDA ITEM NO. 35.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Additional Funding Request for Administration Receivership Account in the Amount of $30,000 for the Past Fiscal Year 2024/2025.
RECOMMENDED MOTION:
Staff Recommends that the City Council Approve the Additional Funding in the Amount of $30,000 to Administration Receivership Account (Receivership Account No. 100-1501-000-40744) for fiscal year 2024/2025, Encumber for the Same and Approve the Increase of Blanket Purchase Order for Civica Law Group to Reflect the Increase.
DISCUSSION:
The months of June, July and August have been very busy with the City's lawsuit against the owners of the Hawthorne Mall. It resulted in the City Attorney's budget for Receivership account $30,000 short at the end of the last fiscal year. As seen with other Nuisance Abatement/Receivership actions, these costs to the City is recoverable at the end of the case.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
The nuisance abatement lawsuit over the Hawthorne Plaza has a direct impact on the city's economic future.
FISCAL IMPACT:
$30,000 from General Fund but will be a part of the litigation cost to be recouped through a court order.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
AGENDA ITEM NO. 36.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: City Attorney
City Manager: Department Head:
SUBJECT:
Claim for bodily injury by Shaunta Whiting.
RECOMMENDED MOTION:
Staff recommends that the City Council deny the claim by Shaunta Whiting.
DISCUSSION:
Claimant Shauta Whiting alleges she was operating her vehicle on the I-105 freeway, near Crenshaw Blvd., when she was struck by another vehicle, thereby causing her physical injury. She further alleges that this accident was caused by a highway barrier and/or similar object blocking a freeway exit.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
None.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
AGENDA ITEM NO. 39.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 08/26/2025
Originating Department: City Attorney
SUBJECT:
Enforcement of Hawthorne Municipal Code section 10.60.010 regarding the Prohibition of riding bicycles and e bikes on sidewalks. (A. Vargas)