22 CONSTANT has developed Public Outreach Strategy
Checklists to expedite and simplify the public involvement process and ensure compliance, minimizing revisions
needed from FEMA and Cal OES. Our approach of
developing an in-depth Public Outreach Strategy ensures that the City appropriately engages the public a minimum of two (2) weeks prior to the first HMPC Meeting. Due to the significant resources needed to conduct successful
public outreach and the need to distribute materials a
minimum of two (2) weeks prior to the first HMPC Meeting, we recommend that outreach begin as soon as possible.
Successful engagement achieves multiple objectives for
FEMA, including discerning the public’s perception of risk and vulnerability associated with natural hazards and
identifying mitigation actions that would be championed and supported by the community. CONSTANT proposes a
collaborative engagement approach, working with the
HMPC to develop a Public Outreach Strategy that both
informs and provides platforms for input:
• Public participation in HMPC Meetings: Per the
Ralph M. Brown Act, the public must be invited to
attend HMPC Meetings. Virtual attendance
options will be provided via publicly available links,
and we will work with the City to notify area
community centers to allow them to facilitate
virtual participation for those who lack internet
access.
• Public outreach meetings: CONSTANT will host two (2) hybrid outreach meetings.
The first meeting will be used to introduce the public to the LHMP, educate the public on the LHMP process, and identify community concerns and the final meeting to review the draft LHMP. If possible, the public outreach meetings can also be scheduled alongside other community events.
• Community survey: The survey will provide an opportunity for the community to participate in the planning process. It will be posted on Hawthorne’s websites and social media to elicit participation and be designed so that we can better understand the public’s hazard concerns and integrate them within mitigation activities. The survey will be conducted using SurveyMonkey®, and will include multiple-choice questions, ranking/rating scales, and open-ended questions. • Social media and web content: CONSTANT suggests that the City sponsors a specific webpage to centralize LHMP information. We will develop web content for the website and social media that will include fact sheets, digital forms, public notices, and press releases and links to the survey and public review LHMP. • Print assets: CONSTANT recommends that collateral is printed by the City to promote additional public participation by those who lack traditional internet access. These materials should be posted in high traffic locations to meet a larger
CONSTANT DELIVERED
SIMILAR WORK FOR
MANHATTAN BEACH
CONSTANT worked with
Manhattan Beach to
update its LHMP.
CONSTANT supported the
City for the update by
executing a robust public
outreach strategy to guide
effective outreach efforts
to engage the
community, raise hazard
awareness, and foster a
culture of preparedness.
The City aims to ensure
that the LHMP reflects the
needs and concerns of its
diverse community.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
23 audience. Additionally, we recommend that the HMPC works with communitybased organizations and neighborhood groups to support material distribution. • Engaging the Whole Community: CONSTANT will define Whole Community targets within the planning area, along with identifying traits that render individuals more susceptible to both natural and human-caused factors. We will use open-source tools, like the Centers for Disease Control and Prevention’s (CDC) Social Vulnerability Index (SVI), and data collected from the HMPC to inform Whole Community profiles to identify potential barriers to public outreach and ways to overcome these. This will include using strategies implemented by the City such as providing outreach materials in Spanish to address language barriers, engaging neighborhood groups to share information, including LHMP information in inserts delivered to homebound individuals, using water bill inserts, displaying information on billboards or bulletin boards, conducting local events, etc. to support outreach.
Documenting the Planning Process
The Hawthorne LHMP will thoroughly document the update process. Our project management approach will ensure that we comprehensively capture the steps taken to craft the LHMP throughout the update process. Included in the LHMP will be a narrative of the actions taken to prepare the plan, an outline of the HMPC meetings, including attendees, agendas, and minutes, a public outreach log, a delineation of participants involved in plan development, the strategies undertaken to coordinate the LHMP with existing planning mechanisms, and a summary of the public involvement strategy. Our staff are well-versed in what documentation Cal OES and FEMA expect to see and have internal processes in place to develop them.
Element B: Risk Assessment
Following the coordination of the LHMP planning and development process, the establishment of the HMPC, and initiation of public outreach, CONSTANT will produce a detailed risk assessment. The risk assessment serves as a foundational requirement of the LHMP and includes identifying and developing concise profiles of potential hazards, analyzing each hazard with respect to community assets and potential impacts, and crafting a vulnerability assessment.
Hazard Identification and Profiles
Following review of the prior Hawthorne LHMP, General Plan, and Municipal Code, the California State HMP, the Los Angeles County HMP, open-source data, and receipt of completed data collection tool worksheets provided during the HMPC Kickoff Meeting, CONSTANT will identify relevant natural hazards to address in the LHMP. We will use information available from government agencies such as the National Weather Service (NWS), the U.S. Geological Survey (USGS), the National Weather Service Drought Monitor, Hazard
Identification
Hazard
Profiles
Asset
Inventory
Hazard
Mapping
Vulnerability
Assessment
Risk Assessment
Figure 9. CONSTANT's Risk Assessment process is inclusive of several elements.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
24 the National Oceanic and Atmospheric Administration
(NOAA) Areal Locations of Hazardous Atmospheres,
NOAA Sea Level Rise and Coastal Flooding Viewer, U.S.
Army Corps of Engineers (USACE), FEMA, Cal OES, and Cal Fire. FEMA’s Local Mitigation Planning Policy Guide
requires considering the probability of future hazard events and plan impacts to reflect changes in development, and changes in extreme weather are currently facilitating
strengthened frequency and extremity of several hazards.
The plan must include data validation for each hazard,
which means that the data collection requirements for
hazard identification and profiling are a significant effort for HMPC members and CONSTANT.
Hazards that are identified may include those originating from potential natural disasters, climate change, and
geologic hazards. This task will also include developing concise profiles of these potential hazards, noting their type, location, extent, previous occurrences, future
probability, community vulnerability/impact, regulatory environment and other factors as required by the DMA
2000. We will also include analysis of how the hazards will impact members of the community with access and
functional needs (AFN).
CONSTANT will collaborate with the HMPC to finalize its hazard list, conduct preliminary hazard prioritization, and begin development of the risk assessment. CONSTANT will use current or recent risk assessments as the baselines to describe each hazard. This includes:
• Considering concise descriptions of natural
hazards, including their location, extent, previous
occurrence, and probability of future events.
• Ensuring impacts from climate change are
adequately represented. This includes describing
the impact of natural hazards on the community
and critical facilities due to climate change and
integrating climate change considerations into
each identified natural hazard. This is a
requirement of California SB 379. We are currently
working with Cal OES to discern how changes at
the federal level per FEMA’s Advisory dated April 9,
2025 and the update to the Local Planning Policy
Guide impact this requirement.
• Leveraging the National Risk Index to construct a risk prioritization matrix to evaluate and rank risks. The National Risk Index provides a composite score for
CONSTANT DELIVERED
SIMILAR WORK FOR
ARTESIA
CONSTANT developed an
LHMP for the City of
Artesia. This effort included
the review and
organization of City
resources, coordination
with a multi-discipline
planning team,
identification and
assessment of risks to the
City, outreach to the
community and
solicitation of stakeholder
involvement,
development of mitigation
strategies for risks, creation
of plan maintenance
procedures, ensuring
compliance with DMA
2000 requirements,
completion of a thorough
capabilities assessment,
and facilitation of plan
reviews by the City and
community stakeholders.
CONSTANT provides
experience supporting
LHMP and MJHMP
updates for jurisdictions of
various sizes across
California, providing an
understanding of hazards,
resources, regulatory
requirements, and more.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
25 hazard types and individual scores per hazard based on Expected Annual Loss, Social Vulnerability, and Community Resilience.
Asset Inventory
The asset inventory will describe updates to types and numbers of critical facilities, people, structures, systems, natural, historic, and cultural resources, and activities that have value to the community within the identified hazard areas. Changes in land use, types of development, and population growth and their subsequent implications for vulnerable areas and high-risk populations will also be updated as available.
The result will be a parcel-level inventory of vulnerable structures and asset components.
CONSTANT will reference Hawthorne’s General Plan, census data, existing reports, comprehensive plans, local flood maps, and GIS data to gather an inventory of the types and numbers of buildings, infrastructure, and critical facilities, inclusive of comprehensive information such as the allowable occupancy, earthquake building type, square footage, and more. We will also conduct up to 10 individual or small group interviews to ensure that this inventory is accurate and up to date. The asset inventory will be leveraged in the Vulnerability Assessment to identify assets that are at risk from hazards.
Hazard Mapping
Preparation of the hazard profiles and asset inventory will support Geographic Information System (GIS) maps of relevant hazards provided by the contractor and analysis to determine areas of potential vulnerability as further described in the Vulnerability Assessment. CONSTANT’s GIS team will create a base map and a set of hazard maps based on available hazard data and infrastructure inventories from Los Angeles County, the City General Plans, FEMA, USGS, local organizations, conservancies, the Red Cross, the Salvation Army, and other sources to display hazard identification data and assets (i.e., structures, critical facilities and infrastructure, Community Lifeline elements, land use, populations, etc.). A composite map of all hazards will allow for identification of areas vulnerable to multiple hazards, which will inform mitigation action plans. All maps will be created using the latest version of FEMA’s newest ArcGIS software so they will be accessible to City staff and GIS staff for future visualizations. CONSTANT will provide electronic copies of the maps as well as the data layer and metadata files.
Vulnerability Assessment
The Vulnerability Assessment includes analyzing each hazard with respect to the potential location of impact, magnitude/extent, previous occurrences, future probability, vulnerability of parts of the community, and potential consequences. CONSTANT will use an HMPC Meeting to present the findings from the assessment and commence the hazard mitigation goals and mitigation strategy processes.
Working with the HMPC to obtain data, CONSTANT will develop a Vulnerability Assessment for each of the hazards identified, depending on the availability of supporting data. CONSTANT will utilize structure, land, population, residential building, critical facilities, infrastructure, and scientific data previously gathered during the Asset Inventory to assess and summarize Hawthorne’s vulnerability to hazards including:
• Updates to types and numbers of critical facilities and infrastructure within the identified hazard areas that are subject to potential losses or damage. Changes City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
26 in land use, types of development, and population growth and their subsequent implications on the Whole Community will also be updated as available. • Inventory of repetitive flood loss structures, if applicable, including information on past insurance claims and descriptions of repetitive loss neighborhoods as informed by FEMA.
• Updated estimates of potential dollar losses from hazards based upon analysis of County/City assessor’s data and other sources with hazard locations and any changes to approach that were utilized to determine these losses. • Potential impacts on planned future development based on land use patterns.
Mitigation actions from the previous LHMP that have been completed will also be factored into the vulnerability assessment.
The final goal of the Vulnerability Assessment is to develop an overall summary of the City’s vulnerability to each hazard, the potential impacts of each hazard, and capabilities for mitigating the impacts of each hazard. CONSTANT will use structure, land, population, residential building, critical facilities, infrastructure, and scientific data to assess each City’s vulnerability to hazards. The data required to validate hazard impacts and community capabilities is a significant effort for HMPC members and CONSTANT. As such, this task is estimated to take the most time for the HMPC and CONSTANT.
In absence of a formal Hazus analysis, CONSTANT has leveraged alternative strategies for LHMPs conducted in Los Angeles County. External resources like FEMA’s Risk MAP and Cal OES’s MyHazards can be leveraged alternatively alongside other existing, publicly available datasets, County and City Assessor datasets, and HMPC provided information to quantify risk information such as economic loss.
Element C: Mitigation Strategy
As part of Element C, Mitigation Strategy, CONSTANT will craft a blueprint that details hazard mitigation actions, goals, and strategies. The Mitigation Strategy will directly seek to reduce the risks and vulnerabilities detailed by the Vulnerability Assessment in Element B. As Hawthorne invests in this plan update, we will use the current conditions analyzed in Elements A and B to reaffirm or update mitigation goals and actions and set the pathway for implementation. The Element C consists of the Capability Assessment, Hazard Mitigation Goals, Mitigation Actions, and Mitigation Strategy/Action Plan.
Capability
Assessment
•Evaluate the
existing capacity
of Hawthorne to
implement
mitigation actions
Hazard Mitigation
Goals
•Define broad,
high-level
statements to
guide the LHMP's
direction
Mitigation Actions
•Analyze a range
of mitigation
actions to reduce
hazard effects
Mitigation
Strategy/
Action Plan
•Provide a Cityinformed
framework for
implementing
mitigation actions
Figure 10. CONSTANT conducts multiple steps to inform the Mitigation Strategy/Action Plan.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
27 Capability Assessment
CONSTANT will conduct a capability assessment of the City’s authorities, policies, programs, and resources. This assessment will lay the foundation for the development of goals and mitigation actions and will measure the City’s capabilities to implement solutions that contribute to the reduction of long-term vulnerabilities to hazards.
We will organize these capabilities into local legal and regulatory capabilities, administrative and technical capabilities, financial resources, and education and outreach resources, and we will connect these resources/capabilities to hazard mitigation and the appropriate managing or administrative parties.
Capabilities or resources that will be assessed will include protective measures under the National Flood Insurance Program (NFIP), building codes, zoning ordinances, completed or ongoing mitigation projects, and mitigation policies. CONSTANT staff have developed a Capabilities Assessment Worksheet that will be distributed to the HMPC to collect updated information during the HMPC Kickoff Meeting.
Establish Hazard Mitigation Goals
CONSTANT proposes to present the final findings from the risk, vulnerability, and capabilities assessments and kick-start the hazard mitigation goal selection and mitigation strategy processes during an HMPC Meeting.
Prior to this meeting, we will also distribute a request for any known prior hazard mitigation activities to each participating City department or partner and ask that they update the status of the mitigation activities, whether completed, ongoing, removed, or deferred.
This is a critical step, required by FEMA, to consider continuing incomplete mitigation activities and updating new strategies.
CONSTANT understands that mitigation goals are broad, high-level statements that define the direction of the LHMP. During the HMPC Meetings, the HMPC should reevaluate and reaffirm or change the goals in the previous Hawthorne LHMP based on current conditions and priorities and recent disasters and exercises. This approach will support seamless transitioning into meetings where mitigation strategies and concrete mitigation activities will be developed.
Identify and Analyze Mitigation Measures
DMA 2000 requires that hazard mitigation strategies include a section that identifies and analyzes a comprehensive range of mitigation actions and projects being considered to reduce the effects of each hazard, with emphasis on new and existing buildings and infrastructure. This step is the core to updating the LHMP as it sets a roadmap for future implementation. CONSTANT proposes to develop mitigation activities that fall into four (4) broad categories:
• Local plans and regulations
• Structure and infrastructure
projects
• Systems protection
• Education, awareness, and
outreach programs
CONSTANT proposes to use HMPC Meetings to develop and refine the Mitigation Action Plan and Strategy. We understand that there must be a mitigation action for each hazard and will coordinate with participants, individually, if necessary, to develop appropriate City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
28 mitigation actions. For actions that remain unchanged from the previous LHMP, the LHMP will indicate why changes are not necessary at this juncture.
Mitigation Action Plan
The Mitigation Plan or “Action Plan” lays the groundwork for implementation by describing how the mitigation activities outlined in the LHMP will be incorporated into existing planning mechanisms and how the mitigation actions will be prioritized, implemented, funded, and administered. Prioritization must include an emphasis on the extent to which benefits are maximized according to a cost-benefit review of the projects including their associated costs and resources required.
CONSTANT recommends using a method such as the Social, Technical, Administrative, Political, Legal, Economic, and Environmental (STAPLE-E) matrix to evaluate and prioritize mitigation actions as outlined below.
Figure 11. CONSTANT will leverage a STAPLE-E Matrix to evaluate and prioritize mitigation actions.
The Mitigation Action Plan will be prepared as a matrix with a mitigation action for each hazard. We will coordinate with participants to develop appropriate mitigation actions that identify how each action will be implemented, who is responsible for various actions, funding mechanisms, timeframe for implementation, and implementation priorities. Cost estimates will be produced to define comparative cost scales and accordingly prioritize/compare mitigation actions. Mitigation actions that do not currently have funding will be highlighted for attention by the City. The LHMP will also include mitigation actions that benefit the Whole Community in accordance with the latest FEMA and Cal OES guidance at time of project conduct.
Where possible, the LHMP should implement mitigation actions through existing plans and policies that already have support from the community and policy makers. Capital Improvement and General Plans are examples of plans that can be enhanced by input from the LHMP. The Implementation Plan should also consider and document responsible parties and required resources, provide a timeframe for each mitigation activity, and include material on plan maintenance and continued public engagement.
Evaluating Funding Sources
To support maximum opportunities for mitigation project funding, CONSTANT will identify available grant funding to include in the LHMP alongside expected time frames for availability. We note that, at time of writing, grant funding sources are evolving, and we will tailor our approach to funding available at time of project conduct.
In addition to HMPG, FMA Program, HMGP Post Fire Grant Program, Pre-Disaster Mitigation Grant Program (PDM), the Safeguarding Tomorrow Revolving Loan Fund (RLF), etc., the recent Inflation Reduction Act provides hundreds of grant programs available SocialCommunity Acceptance
Effect on
Population
Segment(s)
TechnicalTechnical
Feasibility
Long-Term
Solution
Secondary
Impacts
AdministrativeStaffing
Allocated
Funding
Maintenance
/ Operations
PoliticalPolitical
Support
Local
Champions
Public
Support
LegalState
Authority
Existing Local
Authority
Legal
Challenges
EconomicBenefit of
Action
Cost of
Action
External
Funding
Required
Environmental Effect on
Land/Water
Effect on
Hazmat Sites
Consistency
with
Environmental
Goals
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
29 to jurisdictions with approved LHMPs. California is expecting foreseeable funding for mitigation measures and issued a Notice of Funding Opportunity (NOFO) DR-4856 on April 2, expiring on May 29, 2025, in anticipation of future funding.
Element D: Plan Maintenance
As mitigation actions are accomplished, hazards evolve, and priorities change, the LHMP must be maintained. FEMA guidance requires that LHMPs contain detailed processes for making the plan an actionable, living, document. Our process for monitoring, evaluating, and updating the LHMP includes the following steps:
• Within the LHMP, we will describe how the City will monitor, evaluate, implement, and update the LHMP. In addition to revising, updating, and readopting the LHMP every five years, we recommend an annual review by the HMPC with incremental progress reporting and updates of completed mitigation measures and the addition of new measures, if applicable.
• We propose to include a checklist for all mitigation measures. The checklist will describe the following: steps to implement the measure, lead and supporting departments, potential funding sources, and timeline.
• The plan will include processes for the public to review the plan on a regular basis and make recommendations that the HMPC can incorporate during annual reviews to ensure public involvement in the LHMP maintenance process. • The LHMP will identify any triggers that could constitute a holistic plan update.
Element E: Plan Update
As the LHMP is compiled with materials including hazard analysis, capabilities, documentation of the planning process, maps, risk assessment, and mitigation goals, we will draft the LHMP to meet all requirements of DMA 2000 and adhere to FEMA’s Local Mitigation Planning Policy Guide and the PRT. The plan will include changes in development, priorities and progress in local mitigation efforts, and all required components developed in previous tasks. We will provide iterative versions of the LHMP for review, including a draft that will be reviewed by the public. During this task, we will also integrate the LHMP into other existing City plans.
Figure 12. CONSTANT uses an iterative process to author the LHMP. •Compiles elements
A-D
•Reviewed by City
and HMPC
Administrative
Draft
•Incorporates reviews
from City and HMPC
•Distributed for public
comment
Public Review
Draft •Incorporates reviews
from public
•Submitted to Cal OES
and FEMA Region 9
Agency
Submission Draft
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
30 Integrate Plan Requirements into Existing Planning Mechanisms As mentioned in the HMPC Kickoff Meeting, we will start a matrix crosswalk that details planning mechanism contents, regulatory guidance, plan ownership, plan date, and plan commonalities and divergences between the LHMP and other planning mechanisms. As we draft the LHMP, we will work with the HMPC to identify the process for incorporating the plan’s requirements into other planning mechanisms, cross integrating components to ensure full compliance. We further describe General Plan Safety Element updates in Element H. As part of this task in Element E, we will ensure the LHMP complies with concepts in local emergency response and recovery plans and regional and state-level hazard mitigation frameworks.
Administrative Draft
CONSTANT’s initial draft of the LHMP will be available for review by the HMPC and the Area G Disaster Management Area Coordinator. We propose at least a two-week review period and will provide a comment matrix to each stakeholder to ensure comments are addressed. The draft will include an Executive Summary of the update process that will continue to be edited through adoption and final plan approval. Following review of the Administrative Draft, CONSTANT will incorporate comments from the HMPC and prepare a Public Review Draft.
Public Review Draft
CONSTANT will incorporate and respond to suggested
changes to the Administrative Draft while our support
staff develop high-quality maps, diagrams, tables, and
narrative content. Once this Public Review Draft of the LHMP is finalized, formatted for aesthetics, style, and quality, and approved by the HMPC, CONSTANT will work
with the HMPC to facilitate a public review and
comment period. This will consist of the additional hybrid public outreach meeting described in Element A to
provide an opportunity for participation and comment.
The Public Review Draft should also be circulated during a City Council Meeting for review and comment
alongside a PowerPoint presentation to summarize the
LHMP’s development process and current plan
elements.
CONSTANT will also facilitate public feedback on the
draft LHMP through the City website. Examples of how
this can be accomplished include designing a feedback
form or accepting email feedback through a
designated inbox. This is an important step to ensure
community stakeholder involvement in the process and
afford residents, business owners, elected officials, and others a chance to review the LHMP. Comments by the
public will be addressed and adjudicated in a revised
draft LHMP and included as an appendix of the final
LHMP, as described in Final Draft Plan.
CONSTANT DELIVERED
SIMILAR WORK FOR SAN
BERNARDINO COUNTY
CONSTANT recently
completed a quick-turn
MJHMP update for San
Bernardino County. Our
team’s commitment to
completing the project on
time and familiarity with
FEMA and Cal OES
approval requirements
allowed us to deliver the
project in record time.
Hawthorne will get the
same commitment to a
quality plan update and a
partner to support the City
during Cal OES and FEMA
review processes.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
31 Agency Submission Draft
After the public comment period, CONSTANT will perform additional reviews and make any required changes based on public feedback. CONSTANT will also re-complete the PRT, which will confirm that all requirements stipulated by FEMA and Cal OES have been completed prior to submission. This draft will first be submitted to Cal OES’s State Hazard Mitigation Officer (SHMO). Once Cal OES’s review is complete, the LHMP will be shepherded to FEMA Region 9 for their review and approval. While the goal is to create a final LHMP that proceeds through the review process with no comments, it is possible that Cal OES and FEMA will provide observations that require modifications to the draft.
CONSTANT will address concerns as necessary to advance the LHMP through the process until FEMA approves the plan. We will review all FEMA “Required Revisions” comments and perform associated “Required” tasks to finalize the LHMP for approval.
Plan Review Tool Completion
Supporting documentation for the LHMP will include FEMA’s PRT. The PRT crosswalks the location of documentation in the LHMP that meets requirements in 44 CFR §201.6. This four-part tool includes a cover page, summary sheet, plan review checklist, and plan assessment. CONSTANT will complete the tool to submit to Cal OES/FEMA alongside the LHMP, using it to address revisions if needed.
Element F: Plan Adoption
Hawthorne’s City Council must adopt the final LHMP before FEMA considers it to be an approved plan. After adjudicating comments from the public review period, CONSTANT will develop a Final Draft Plan for the HMPC to outline the LHMP and present for adoption. There are two (2) options that can be leveraged for adoption depending on City preferences. Regardless of methodology, CONSTANT will assist the City Project Manager and/or HMPC with a presentation to the City Council and provide a Frequently Asked Questions (FAQ) sheet, offering in-person support. This meeting will be public in accordance with Government Code 65353(a) and 65355. The adoption resolution will be collected as it is completed and compiled into the LHMP.
Below, we further explain the two (2) options for adoption:
• Early Adoption: Cal OES recommends that jurisdictions calendar the LHMP adoption as a board item once they approve the LHMP and send it for approval to FEMA Region 9. Cal OES has a 99% approval rate by FEMA Region 9 once it leaves their hands. This does carry risk, however, if FEMA Region 9 finds that major modifications are required to the LHMP that would trigger re-adoption. However, CONSTANT has employed this methodology successfully by working proactively with Cal OES and FEMA Region 9 while authoring the LHMP to vet concepts and mitigate any discrepancies well before the plan progresses to the review and approval stage.
• Adoption following FEMA Review: Once FEMA Region 9 issues an “approval pending adoption” notice following its review, CONSTANT will assist Hawthorne in shepherding the adoption of the plan by the City Council.
Once the complete LHMP is adopted, CONSTANT will provide digital/editable and printed copies of the LHMP for Hawthorne.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
32 Element G: High Hazard Potential Dams
Hawthorne does not have HHPDs, so this element is not applicable.
Element H: Additional State Requirements
California-specific requirements like Government Code section 65302, AB 2140, SB 379, SB 1000, SB 1241, AB 747, and AB 162 are incorporated throughout the LHMP update process. CONSTANT is working with Cal OES to determine how the requirements of SB 379 will apply given FEMA’s Advisory dated April 9, 2025 titled “FEMA Waiving Certain Requirements for LHMPs” and the update to the Local Mitigation Policy Guide dated April 11, 2025.
As noted, California AB 2140 and AB 747 require that jurisdictions adopt the LHMP as part of their General Plan Health and Safety Element (if applicable) to be fully eligible for enhanced reimbursement from the State. CONSTANT will provide guidance to Hawthorne on how to gain compliance under AB 2140.
Project Timeline and Key Milestones
CONSTANT provides a nine (9) month timeline for developing the LHMP, inclusive of Cal OES and FEMA review timelines, which assumes a project schedule between June 16, 2025 and March 16, 2026. Final dates for all deliverables will be solidified within the PMP and we will adjust dates in accordance with formal contract execution to accommodate the FEMA submission deadline. The below project timeline accounts for submission of the completed LHMP to Cal OES before December 2025.
LHMP tasks are interdependent and follow a logical sequence that aligns with FEMA’s Local Mitigation Planning Policy Guide. The following table provides the tentative project schedule with time estimates by week. The timeline assumes a 39-week timeline in alignment with the nine (9)-month period of performance. Key milestones are described following the table.
Table 8. CONSTANT provides a nine (9) month / 39-week schedule of services.
Deliverable or Meeting Start Date End Date
Project Management
PMP and QAQC Plan Week 1 Week 2
Project Management Meetings and
Status Reports
Ongoing Ongoing
Final Closeout Report Week 38 Week 39
Element A: Planning Process
Project Management Kickoff Meeting Week 2 Week 3
Organize HMPC Week 3 Week 4
HMPC Kickoff Meeting Week 5 Week 5
HMPC Meeting #1 Week 9 Week 9
HMPC Meeting #2 Week 13 Week 13
HMPC Meeting #3 Week 18 Week 18
Public Outreach Strategy Week 1 Week 3
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
33 Deliverable or Meeting Start Date End Date
Public Outreach Meeting (Initial) Week 10 Week 10
Survey Week 8 Week 10
Website, Social Media, and Print Materials Week 5 Week 10 Documentation of Planning Process Week 1 Week 24
Element B: Risk Assessment
Hazard Identification and Profiles Week 2 Week 8
Hazard Mapping Week 6 Week 10
Asset Inventory Week 6 Week 12
Vulnerability Assessment Week 10 Week 14
Element C: Mitigation Strategy
Capability Assessment Week 12 Week 16
Establish Hazard Mitigation Goals Week 14 Week 16
Identify and Analyze Mitigation Measures Week 14 Week 18 Mitigation Action Plan Week 14 Week 18
Element D: Plan Maintenance
Plan Maintenance Week 14 Week 18
Element E: Plan Update
Integrate Plan Requirements Week 14 Week 18
Administrative Draft Week 12 Week 18
Public Review Draft Week 20 Week 22
Public Review Meeting and Comment Period
City Council Presentation
Week 22 Week 23
Agency Submission Draft Week 23 Week 24
PRT Completion Week 23 Week 24
Cal OES Review Week 25 Week 32
Element F: Plan Adoption
City Council Meeting Week 32 Week 34
FEMA Review Week 32 Week 38
Final Distribution of Electronic LHMP Week 38 Week 39
Element H: Additional State Requirements
Provide Guidance on State Requirements Week 38 Week 39
Key milestones include the following:
• Conducting initial public outreach at least two (2) weeks prior to the first HMPC Meeting.
• Submitting the Agency Submission Draft to Cal OES by December 1, 2025. • As explained in Element F, potentially facilitating plan adoption by the City Council once notification is received that Cal OES is submitting the LHMP to FEMA Region 9.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
34 Effective Communication
CONSTANT describes our strategy for communicating effectively with City staff and officials and other jurisdictional stakeholders in Engaging the HMPC. CONSTANT also describes our methodology for engaging the community through Public Outreach Strategy. Our overall approach for facilitating the successful delivery of assigned tasks includes the following:
• We emphasize that the LHMP process is not about checking a box but rather maximizing the output of the process for meaningful impact. This means ensuring that plan stakeholders and the community alike understand local hazards and steps to be undertaken to become more resilient.
• We underscore the value of relationship building as part of the LHMP process. The relationships that City staff are able to build and strengthen through HMPC Meetings can translate across ongoing emergency management initiatives. • We note that engaging stakeholders early and often helps afford a strategy that is both broad and deep enough to cover a range of partners. Outreach and engagement should be assessed not as a short-term task but an opportunity to engage in a longer-term strategy.
• We spotlight that the LHMP is a living, breathing document. Thus, in addition to the planning process itself, we set the City up for implementation and plan maintenance.
Additional Information
CONSTANT spotlighted our key benefits to the City of Hawthorne in Summary of Approach, including our close working relationships with Cal OES and FEMA Region 9, our local presence, our focus on and priority of Hawthorne’s LHMP, and our mission driven approach to make the world a safer place.
Additionally, we recommend the following information for consideration. CONSTANT provides comprehensive emergency management planning, training, exercise, outreach, and staffing services. Examples of additional services that we offer that could be beneficial to the City include development or update of Emergency Operations Plan (EOP) and hazard-specific or functional annexes, provision of Emergency Operations Center (EOC) training and exercises, execution of community engagement campaigns, and more. We are happy to schedule time to speak with the City to evaluate its emergency management posture and determine what solutions we can offer to bridge identified needs and provide holistic support.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
35 References
Reference 1 – City of Manhattan Beach
Table 9. CONSTANT updated the City of Manhattan Beach’s LHMP and received Cal OES and FEMA approval in record time under the new requirements.
Project Description/Scope of Work
CONSTANT updated the City of Manhattan Beach’s LHMP to align with the latest FEMA and Cal OES requirements. This project included establishing a Hazard Mitigation Planning Committee, crafting a jurisdictional questionnaire, creating stakeholder engagement materials, use of the risk analysis tool, and iteratively crafting the LHMP.
CONSTANT also supported Manhattan Beach’s execution of a robust public outreach strategy to engage the community, raise awareness about hazards, and foster a culture of preparedness. By meticulously documenting outreach endeavors and targeting both socially vulnerable populations and the general public, the City ensured that the LHMP reflected the needs and concerns of its diverse community. The LHMP was approved by Cal OES in a five (5)-day timeline and recently received FEMA approval.
Prime Client Reference Project Relevancy
Constant
Associates
Amanda Maclennan
Emergency Preparedness Administrator
City of Manhattan Beach Fire
Department
1400 Highland Avenue
Manhattan Beach, CA 90266
(310) 802-5231
[email protected]
• Los Angeles County
• Alignment to new FEMA
Mitigation Policy Guide
• Robust Stakeholder
Engagement Approach
• FEMA and Cal OES
approved HMP
Project Dates
09/2023-04/2024
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
36 Reference 2 – City of Torrance
Table 10. CONSTANT updated Torrance’s LHMP in alignment with FEMA/Cal OES updated standards.
Project Description/Scope of Work
Torrance, California prepared the 2023 LHMP in coordination with CONSTANT to guide hazard mitigation planning to better protect the people and property of the City from the effects of natural hazard events. The purpose of this LHMP is to identify policies, actions and strategies that will help reduce risk and prevent future losses. This plan demonstrates the City’s commitment to reducing risks from hazards and serves as a tool to help decision makers direct mitigation and resources. This plan was also developed to make the City eligible for certain disaster assistance grants. The Planning Group coordinated the LHMP in cooperation with the State, city departments, partner agencies, and the public. This LHMP was approved by Cal OES and FEMA.
Prime Client Reference Project Relevancy
Constant
Associates
Jason Nishiyama
Interim OES Lead
City of Torrance Office of
Emergency Services
3031 Torrance Blvd
Torrance, CA 90503
(310) 618-2950
[email protected]
• Los Angeles County
• Alignment to new FEMA
Mitigation Policy Guide
• Robust Stakeholder
Engagement Approach
• FEMA and Cal OES approved
HMP
Project Dates
09/2022-08/2024
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
37 Reference 3 – San Bernardino County
Table 11. CONSTANT completed a quick-turn MJHMP update for San Bernardino County, CA.
Project Description/Scope of Work
CONSTANT updated San Bernardino County’s MJHMP over an extremely truncated timeline, helping the County to gain Cal OES and FEMA approval and County adoption in the span of three (3) months. The MJHMP was updated on a truncated timeline to enable the County to meet the five (5) year lifecycle for HMPs as stipulated by FEMA to continue eligibility for mitigation project funding. The updated MJHMP included newly refined Jurisdictional Annexes, an updated Risk Assessment, new County maps and hazard data, key mitigation success stories of the County and participating jurisdictions since the previous update, and more. To update the MJHMP, CONSTANT conducted a thorough review and revision of the 2017 MJHMP to ensure that the plan reflected community conditions and priorities to realign the overall mitigation strategy for the next five-year planning period.
Prime Client Reference Project Relevancy
Constant
Associates
David Davis
Emergency Services Officer
San Bernardino County Office of
Emergency Services
598 S Tippecanoe Ave
San Bernardino, CA 92408
(909) 356-3836
[email protected]
• Southern California HMP
• Robust Stakeholder
Engagement Approach
• FEMA and Cal OES Approved
MJHMP
• Navigating Changing
Guidelines
Project Dates
08/2022-05/2023
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
38 Cost and Fee Schedule
Assumptions
CONSTANT provides a cost breakdown for each major phase in the scope of work to update the City of Hawthorne’s LHMP. We are confident that our pricing structure reflects both the scale of work involved and the value of our expertise in ensuring a successful outcome. Below, CONSTANT includes assumptions that have contributed to the fee proposal.
• CONSTANT provides the City of Hawthorne with an experienced team of qualified staff who bring a vast library of resources, tools, and insights that will make for a collaborative process and result in a well-organized, compliant, usable, and community informed LHMP. The level of complexity involved in LHMP development under FEMA’s guidance and evolving requirements makes a low budget contractor a risk to the City of Hawthorne.
• At time of writing, FEMA is implementing real-time changes to its Local Mitigation Planning Policy Guide, which has included issuance of a FEMA Advisory dated April 9, 2025 titled “FEMA Waiving Certain Requirements for LHMPs” and update to the guide on April 11, 2025. CONSTANT is consistently communicating with Cal OES to determine how federal and state adjustments may pose impacts to the LHMP approach and has reflected this in our work plan.
• Payment for this work shall be on a Firm Fixed Price (FFP) basis with a fixed contract cost. Staffing levels (e.g., hours per person and/or rate) and personnel may be adjusted within the scope of the contracted amount to best accommodate the project as mutually permitted by the City of Hawthorne. • CONSTANT will begin work after the contract has been executed. The approximate start date for the period of performance is June 16, 2025.
CONSTANT’s schedule aligns with the desire to submit the draft LHMP to FEMA by December 1, 2025.
• CONSTANT’s Executive Sponsor, Mona Bontty, resides in Los Angeles County.
CONSTANT has budgeted for her in-person attendance at one (1) HMPC Meeting, the two (2) public meetings, and the two (2) City Council meetings.
Additionally, CONSTANT will provide a second staff member in-person at the two (2) public meetings. CONSTANT will provide printed materials for in-person meetings and assumes that we will be provided with venues at no cost. − All check-in meetings with the Hawthorne Project Manager will be conducted virtually, as will the remaining HMPC Meetings. CONSTANT will provide meeting materials electronically for virtual meetings. − The public will be invited to participate in the four (4) HMPC Meetings. − Any materials or events requiring translation or interpretation are at no cost and will be coordinated by the City of Hawthorne. If required, we can provide a quote for these services to be coordinated by CONSTANT. − The City will support distribution of printed assets to support public engagement as is required.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
39 • Hazards that are identified will include those originating from potential natural disasters, climate change, and geologic hazards. In alignment with SB 379, climate change will currently be assessed within each identified hazard. We are monitoring how the FEMA’s adjusted guidance is implemented at the state level given the requirements of SB 379 and will adjust accordingly. • CONSTANT will conduct up to 10 individual or small group virtual interviews to glean further information on identified assets.
• CONSTANT will create a set of hazard maps for inclusion using ArcGIS software. • Pricing does not currently include Hazus analysis. An additional quote can be provided if this is desired by the City.
• CONSTANT will provide iterative drafts of the LHMP, including an Administrative Draft and a Public Review Draft.
• CONSTANT will create a final Agency Submission LHMP draft following the public comment review and complete FEMA’s PRT to ensure alignment. • CONSTANT will work with the HMPC to facilitate plan adoption, providing an adoption resolution template and supporting materials. CONSTANT will also provide in-person support at a City Council Meeting.
• CONSTANT will address any required revisions to achieve approval pending adoption status by FEMA.
• The final FEMA approved LHMP will incorporate the approval letters and the City’s adoption proceedings and be provided in PDF and Word format.
Cost and Fee Schedule
Figure 13. CONSTANT provides our cost and fee proposal by project phase.
Executive
Sponsor
Project
Manager
Deputy
Project
Manager
Project
Support
Mona
Bontty Dan Smith Dylan Yates
Nathan
Carpenter
$222.81 $133.26 $133.26 $107.81
1 Element A: Planning Process 33 155 155 88 431 $58,150.61 2 Element B: Hazard Identification and Risk Assessment 50 50 50 50 200 $29,857.00 3 Element C: Mitigation Strategy 20 60 60 28 168 $23,466.08 4 Element D: Plan Maintenance 2 4 2 2 10 $1,460.80
5 Element E: Plan Update 40 70 70 64 244 $34,468.64
6 Element F: Plan Adoption 25 10 10 10 55 $9,313.55
8 Element H: Additional State Requirements 5 10 5 0 20 $3,112.95 Total Labor: 175 359 352 242 1128 $159,829.63
Other Direct Costs
Travel $3,600.00
Printing $800.00
Total Other Direct Costs: $4,400.00
TOTAL PRICE $164,229.63
City of Hawthorne
Local Hazard Mitigation Plan Update Preparation and Support May 27, 2025
TOTAL HOURS TOTAL COST
TASKS
No. Description
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
40 Itemized Hourly Fee Schedule
CONSTANT provides hourly rates for each team member for additional services beyond the scope of work.
Table 12. CONSTANT’s key personnel hourly rates.
Key Personnel Hourly Rate
Mona Bontty, MBA, MHRM
Project Sponsor
$222.81
Dan Smith, MPS
Project Manager
$133.26
Dylan Yates
Deputy Project Manager
$133.26
Nathan Carpenter, MEDM
Project Support
$107.81
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
41 Attachment 1 –
Proposer’s Affidavit
Attachment 1
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
42 Attachment 2 –
Insurance Requirements
Attachment 2
CONSTANT’s coverage is consistent with that sought by the City of Hawthorne. Below, we provide a sample Certificate of Insurance (COI) showing evidence of coverage.
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
43 Disadvantaged Business Enterprise
CONSTANT is certified as an 8(a) and economically disadvantaged women owned small business by the U.S. Small Business Administration (SBA). On the following page, we provide a screenshot from the SBA’s Dynamic Small Business Search (DSBS).
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
44 City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
45 Appendix
Resumes
Mona Bontty, MBA, MHRM – Executive Sponsor
PROFESSIONAL BACKGROUND & EXPERIENCE
Mona Bontty is an emergency management professional
who currently serves as a Portfolio Manager with Constant Associates. Ms. Bontty brings experience from over a
decade of service with Cal OES, engaged in emergency
management response efforts, operations, exercises,
training development, and whole community planning. Ms.
Bontty directed a Region Emergency Management
Program for one of the nation’s largest populated areas of Southern California, complicated by urban development,
catastrophic hazards, and wide- reaching economic
impacts. She supported response and recovery related
missions and deployed to disasters throughout California.
Ms. Bontty is also an accomplished trainer and facilitator, having served during her tenure at the California
Specialized Training Institute (CSTI), as a subject matter expert in the instructional design and delivery of
emergency management courses. Ms. Bontty specializes in community outreach, crisis communication, and
engagement of vulnerable populations. Her past
leadership roles also include environmental mitigation and remediation of hazardous cleanup sites, tribal government consultation, public participation/small business outreach, and strategic planning for operational initiatives.
RELEVANT PROJECT EXPERIENCE
Disaster Response Management, Cal OES Southern Region.
Ms. Bontty served as the Southern Regional Administrator for Cal OES and was responsible for a regional emergency management program. During her appointment as Regional Administrator, Ms. Bontty directed the Cal OES Southern Region Emergency Operations Center (SREOC) and managed the response to 55+ real-world disasters, including Presidentially declared disasters. She was responsible for the management of administrative and emergency management functions of the Cal OES SREOC and developed multi-year strategic planning initiatives. She developed and executed an Emergency Services Coordinator Training Program and provided oversight to the Southern Region Duty Officer Program. She served as leadership support to recovery operations in which she provided leadership and technical expertise for the incidents.
She also supported the development of Hazard Mitigation Grant fund applications, worked with the Post Incident Watershed Task Force to obtain erosion modeling, worked with the Debris Flows Task Force, and collaborated with State and local agencies.
MONA BONTTY, MBA,
MHRM
• 32 years of experience
in the public sector
• Former Cal OES
Southern Regional
Administrator
• Mitigation expert; has
developed several
LHMPs/MJHMPs and
was Course Manager
for CSTI’s Mitigation for
Emergency Managers
course
• Expertise in community
outreach, engagement
and public
participation
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
46 LHMP Update, City of Torrance. Ms. Bontty provided oversight and subject matter expertise in the renewal of the City of Torrance LHMP. She was engaged in stakeholder outreach to identify mitigation projects to be included in the Plan update and ensuring the Plan is compliant with the Stafford Act, the DMA of 2000, and meets applicable Federal and State requirements. Ms. Bontty also provided support in coordination with the State Hazard Mitigation Officer.
LHMP Update, City of Manhattan Beach. Ms. Bontty provided oversight support and subject matter expertise in the renewal of the City of Manhattan Beach LHMP. She was engaged in stakeholder outreach to identify mitigation projects to be included in the Plan update and ensuring the Plan is compliant with the Stafford Act, the DMA of 2000, and meets applicable Federal and State requirements. Ms. Bontty also provided support in coordination with the State Hazard Mitigation Officer.
MJHMP Update, Clark County, NV. Ms. Bontty served as the Project Manager for the development of the Clark County MJHMP. She developed materials and facilitated client and planning committee meetings. Ms. Bontty was responsible for the data collection process, supporting plan section development, editing, and formatting of the 1000+ page document. She was engaged in stakeholder outreach to identify mitigation projects to be included in the Plan update and ensuring the Plan is compliant with the Stafford Act, the DMA of 2000, and meets applicable Federal and State requirements for both local and tribal governments. Ms. Bontty also led the coordination and communication with the State of Nevada Hazard Mitigation Officer and local tribes.
MJHMP Update, San Bernardino County. Ms. Bontty provided technical support in the development of the San Bernardino County MJHMP. Ms. Bontty participated in planning meetings, reviewed draft plans, provided technical editing, formatting feedback, and subject matter expertise to the project. Ms. Bontty utilized her background on the hazards and community demographics of San Bernardino to contribute to the expedited timeline of the development of the MJHMP.
Mitigation for Emergency Managers (G393) Training Course, CSTI. Ms. Bontty served as the Course Manager in the update and curriculum redesign of the CSTI Disaster Mitigation course. This course presented mitigation fundamentals for reducing and/or eliminating long-term risk to human life and property from hazards. Ms. Bontty developed training materials that included tools, resources, and techniques used to help create safer, more disaster-resilient communities. As the primary instructor, she served as a SME to statewide jurisdictions facilitating curriculum that presented the steps in a comprehensive all hazards mitigation planning process, how to develop a mitigation plan, identifying mitigation actions and the availability and application of HMA grants.
EDUCATION AND TRAINING (SELECT)
Master of Arts, Human Resources, Keller Graduate School Master of Business Administration, Concentration in Marketing, Keller Graduate School Certified Emergency Manager, CSTI
G393 Disaster Mitigation, CSTI
Cal OES Mitigation Training for Contractors (2024 & 2025) CESA Mitigation Training for Contractors
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
47 Dan Smith, MPS – Project Manager
PROFESSIONAL BACKGROUND & EXPERIENCE
Daniel “Dan” Smith is an experienced and educated
professional with knowledge and skills in the fields of Emergency Management and Homeland Security. He
brings military experience specializing in planning, training, operations, and intelligence management coupled with
managerial experience within the field of Emergency
Management. His qualifications include serving in incident management positions for the City of Pittsburgh,
Pennsylvania and the County of Horry, South Carolina’s
Offices of Emergency Management. Mr. Smith’s
background in meteorology and climatology gives him
particular insight into integrating climate change resilience into mitigation, emergency preparedness, and response,
including planning for flooding, winter storms, hurricanes, wildfire, severe thunderstorms, and tornadic events.
Mr. Smith has a bachelor’s degree in Operational
Meteorology and Climatology and a master’s degree in
Homeland Security, and he has completed over 50
FEMA/Emergency Management Institute training courses.
He also currently serves as an Adjunct Professor/Lecturer for Pennsylvania State University World Campus, instructing Introduction to Crisis and Emergency Management.
RELEVANT PROJECT EXPERIENCE
MJHMP Update, San Bernardino County. Mr. Smith served as Deputy Project Manager for the update of the County of San Bernardino’s MJHMP. Mr. Smith was responsible for the project’s timeline development, development of multiple draft documents, and updating information in reference to Hazard Identification, Hazard Profiles, the County’s Mitigation Strategy and the update of the County’s existing plans, policies, and programs.
LHMP Update, City of Torrance. Mr. Smith served as Project Manager for the update of the City of Torrance’s LHMP. In his role, Mr. Smith developed and facilitated all planning team meetings. He also created and disseminated various data collection worksheets and surveys to obtain hazard analysis/prioritization, and information on jurisdictional mitigation action projects. He served as a Lead Writer in the update to the City’s LMHP, developing a more robust and informative hazard mitigation plan from the previously adopted version. Mr. Smith successfully completed the HMP process by submitting and receiving approval of the updated LHMP by Cal OES and FEMA before City adoption.
LHMP Update, Beach Cities Health District. Mr. Smith currently serves as Project Manager to develop the Beach Cities Health District LHMP, the first of its kind LHMP for a health district in California. As part of this effort, CONSTANT will draft a new LHMP and closely support the review and revision processes necessary for a Special District’s LHMP review
DAN SMITH, MPS
• 10+ years of experience
spanning Emergency
Management and
Homeland Security
• Experience leading
MJHMP/LHMP updates
in California
• 8+ years of service to
emergency
management agencies
in Pennsylvania and
South Carolina
• Expertise in Climatology
• Master’s degree
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
48 by Cal OES and approval by FEMA. As Project Manager, Mr. Smith is currently leading the development of initial project management deliverables, organization of the Planning Committee and Initial Planning Meeting, and public engagement and data collection.
He is also leading primary data collection and risk analysis to identify local hazards and complete hazard profiles and conduct accompanying hazard vulnerability analyses and impact mapping.
LHMP Update, City of Manhattan Beach. Mr. Smith supported the Manhattan Beach LHMP team as a subject matter expert and hazard writer. Mr. Smith provided lessons learned and professional expertise on the recently updated FEMA hazard mitigation guidelines and implemented changes to the plan’s organizational structure and targeted informational data to meet the new requirements. Mr. Smith also served as a writer on the plan focused primarily on the overall risk environment and the specific hazards that impact the City of Manhattan Beach.
MJHMP Update, Clark County, NV. Mr. Smith served as Deputy Project Manager for the update of the Clark County MJHMP. Mr. Smith was responsible for the project’s timeline development, project status reporting, scheduling and facilitation of local jurisdictional hazard action mitigation interviews, updating information in reference to Hazard Identification, Hazard Profiles, County’s Mitigation Strategy and the update of the County’s existing plans, policies, and programs. Mr. Smith also helped the Project Manager in the facilitation of progress report meetings and steering committee meetings.
MJHMP Update, Allegheny County, PA. Mr. Smith supported the Allegheny County Hazard Mitigation Plan Update by serving as the primary point of contact and contributor for the City of Pittsburgh in the update process. Mr. Smith’s role as Pittsburgh’s point of contact gives him experience on both sides of the HMP update process, especially in driving jurisdiction participation and engagement. Mr. Smith reviewed Pittsburgh’s mitigation actions and updated them according to the updated hazard and vulnerability assessment and provided insight into climate change-related sub-regulatory policy.
Community Emergency Access Assessment, Ventura County. Mr. Smith served as Deputy Project Manager on a project for Ventura County’s Human Services Agency focused on emergency access for AFN populations. This project required the development of an Equity and Gap Analysis based on community outreach and analysis of previously completed County data collection. This deliverable included facilitation of Listening Sessions and Town Hall Meetings. The final deliverable included the development of an assessment focused on County Emergency Access.
EDUCATION AND TRAINING (SELECT)
Master of Professional Studies, Homeland Security, Pennsylvania State University Bachelor of Science, Geography, Meteorology, Minor in Emergency Management and Homeland Security, Ball State University
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
49 Dylan Yates – Deputy Project Manager
PROFESSIONAL BACKGROUND & EXPERIENCE
Dylan Yates is an experienced emergency management
professional who has worked with clients such as the State of California, the State of Hawaii, San Luis Obispo County, San Mateo County, the Bay Area UASI, and more. He served as CONSTANT’s Project Manager to update the City of
Manhattan Beach’s LHMP and Deputy Project Manager for
the Beach Cities Health District. He is currently providing comprehensive support to the U.S. Small Business
Administration (SBA) Office of Disaster Recovery and
Resilience (ODR&R), which included a deployment to
communities impacted by Hurricanes Milton and Helene to provide subject matter expertise on hazard-specific
mitigation strategies for homeowners and business owners.
Mr. Yates has a bachelor’s degree in emergency
Preparedness from the University at Albany and has
completed more than 20 FEMA training courses. Mr. Yates’ skills include technical writing, data analysis, GIS and data management, and facilitation.
RELEVANT PROJECT EXPERIENCE
LHMP Update, City of Manhattan Beach. As the Project
Manager for the City of Manhattan Beach LHMP, Mr. Yates oversaw the planning process aimed at reducing the
community’s risk from natural and human-made hazards.
He facilitated hazard mitigation planning committee meetings, involving key stakeholders from critical industries, community representatives, and organizations supporting vulnerable populations. These meetings provided a platform for discussing risks and developing strategies to address gaps in existing mitigation efforts, all while adhering to FEMA guidelines. Mr. Yates also led a comprehensive risk assessment and guided the prioritization of mitigation actions aimed at protecting infrastructure, reducing economic losses, and enhancing safety for all residents. He coordinated with local, state, and federal agencies to ensure the plan aligned with broader mitigation goals and was eligible for FEMA funding, helping to strengthen Manhattan Beach’s resilience to potential disasters. The LHMP received Cal OES and FEMA approval on the first round of review for each agency.
LHMP Update, Beach Cities Health District. Mr. Yates currently serves as Deputy Project Manager to develop the Beach Cities Health District LHMP, the first of its kind LHMP for a health district in California. As part of this effort, CONSTANT will draft a new LHMP and closely support the review and revision processes necessary for a Special District’s LHMP review by Cal OES and approval by FEMA. As Deputy Project Manager, a key aspect of his role is facilitating Planning Committee meetings. He works closely with representatives from various Health District departments and community stakeholders, guiding discussions on hazard identification, risk assessments, and mitigation strategies. His
DYLAN YATES
• Led update of
Manhattan Beach’s
LHMP
• Extensive support to
jurisdictions across
California
• Bachelor’s degree in
Emergency
Preparedness
• Skills include technical
writing, data analysis,
GIS, data
management, and
facilitation
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
50 facilitation ensures that diverse viewpoints are incorporated, and the planning process remains on track, ultimately enhancing the district's preparedness and resilience efforts of the health district. He is also supporting primary data collection and risk analysis to identify local hazards and complete hazard profiles and conduct accompanying hazard vulnerability analyses and impact mapping. As the writing process continues, Mr. Yates supports the drafting of the LHMP.
Hazard Mitigation Training, Education, and Engagement, SBA ODR&R. Mr. Yates was deployed to support communities impacted by Hurricanes Milton and Helene, providing subject matter expertise on hazard-specific mitigation strategies for both homeowners and business owners. Through a series of 21 in-person training sessions and two webinars across Florida, Mr. Yates directly engaged with over 600 disaster survivors, offering tailored guidance on structural mitigation options such as flood vents, home elevation, impactresistant windows, FORTIFIED roofing, and fire-resistant landscaping. His role emphasized simplifying complex SBA mitigation loan eligibility requirements and helping applicants understand how to incorporate these mitigation measures into their recovery plans. Mr.
Yates addressed common challenges around insurance claim denials, contractor vetting, and funding gaps, ensuring survivors were equipped with actionable strategies to strengthen their homes and businesses against future disasters. Additionally, Mr. Yates developed GIS mapping products to analyze disaster impacts and identify areas of highest need. These spatial analyses allowed the SBA to prioritize community outreach and resource deployment in the hardest-hit regions, ensuring equitable access to recovery and mitigation funding. By combining data-driven decision-making with on-theground engagement, he helped focus mitigation efforts where they would provide the greatest benefit, supporting long-term resilience for vulnerable communities recovering from Hurricanes Milton and Helene.
Measure K Community Engagement, San Mateo County. As the Deputy Project Manager for the San Mateo County Department of Emergency Management's Measure K initiative, Mr. Yates oversees key aspects of the emergency preparedness projects funded by Measure K. His responsibilities include conducting technical and style/format reviews of deliverables, coordinating bi-weekly project check-in meetings, and maintaining a centralized project library. Mr. Yates also ensures project tasks such as the development of the PMP, stakeholder engagement strategies, and performance evaluations are executed according to schedule. He plays a crucial role in aligning project milestones with county standards and FEMA guidelines to enhance community resilience. Mr. Yates also leads critical tasks like the review and update of the County’s EOP, the development of community engagement campaigns, and the creation of emergency preparedness toolkits for community partners.
EDUCATION AND TRAINING (SELECT)
Bachelor of Science, Emergency Preparedness, University at Albany Cal OES Mitigation Training for Contractors (2024 & 2025) City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
51 Nathan Carpenter, MDEM – Project Support
PROFESSIONAL BACKGROUND & EXPERIENCE
Nathan Carpenter is currently a Consultant at CONSTANT
where he provides support on several projects in the
Emergency Management field, including LHMPs and
MJHMPs. He leverages his master’s degree in Emergency
and Disaster Management coupled with 20 years of
experience in the U.S. Military and 10 years of experience in Fire Prevention, Protection, and Response to support
initiatives in the emergency management field.
Mr. Carpenter is an avid volunteer in disaster services. He spent 10 years as a volunteer firefighter in Georgia and North Carolina, reaching the rank of Lieutenant. He also responded to several severe weather events, including
Hurricane Ida and numerous tornados, assisting in
evacuations and hazard mitigation. Mr. Carpenter is also a volunteer leader with Team Rubicon, providing logistical coordination for the State of Alabama for disaster response activities.
RELEVANT PROJECT EXPERIENCE
MJHMP Update, Clark County, NV. Mr. Carpenter supported the development of the Clark County MJHMP. This plan will aid in the reduction of loss of life and property by minimizing the impact that disasters will have in Clark County. As project support, he revised multiple sections of the MJHMP for technical and grammatical errors while also writing individual hazard mitigation plans for Boulder City, Henderson, Las Vegas, North Las Vegas, and Mesquite.
LHMP Update, City of Torrance. Mr. Carpenter supported the development of the LHMP for the City of Torrance. As Project Support, he conducted research and led the development of hazard biographies based on input from key stakeholders.
Emergency Operations Plan (EOP) and Continuity of Operations Plan (COOP) Update, City of Victorville. Mr. Carpenter provided technical edits to the Victorville EOP and COOP Plan. The EOP will be used as a road map for the City’s planned response to extraordinary emergency situations associated with natural disasters, technological incidents, and national security emergencies that may affect the city. The COOP Plan encompasses a comprehensive framework that not only provides a high-level overview of how the city of Victorville responds to various disruptions, but also outlines the operational details required to support such disruptions.
Natural Hazard Tabletop Exercise (TTX) Series, San Mateo County. Mr. Carpenter supported the development and delivery of a three-tiered TTX series for San Mateo Department of Emergency Management: a wildfire, a tsunami, and a catastrophic flood.
This provided the client with the ability to assess their evacuation procedures utilizing the
NATHAN CARPENTER,
MDEM
• 20+ years of experience
inclusive of service in
the U.S. military, fire
prevention, and
emergency services
• Response to several
severe weather events,
assisting in evacuations
and logistical
coordination
• Hazard mitigation
experience with
CONSTANT for Clark
County, NV and
Torrance, CA
City of Hawthorne
Local Hazard Mitigation Plan
Response to RFP #2425-08
52 Zonehaven/Genesys messaging application based on each scenario. As project support, he developed deliverables for the flood TTX including the Situation Manual, the Exercise Evaluation Guide. Mr. Carpenter also served as a key notetaker who supported the development of three separate AARs.
Recovery Operations Plan, Sonoma County. Mr. Carpenter currently supports the development of a County Recovery Operations Plan for Sonoma County Department of Emergency Management. Prior to development of the Plan, the Project Team will conduct a thorough gap analysis of response and recovery and identify viable solutions with a cost-benefit analysis for the County. Once the gap analysis and solution identification are completed, the Project Team will develop the Recovery Operations Plan in alignment with the County’s existing Emergency Operations Plan. The project includes the creation of a planning team, surveys, eight community workshops, two Recovery Support Function (RSF) meetings, Spanish translation, and 508-compliance.
Tornado Response, Selma, AL. Mr. Carpenter coordinated the response of resources from Team Rubicon, Alabama Emergency Management Agency, and the American Red Cross to establish a forward operating base for 30 Team Rubicon disaster response volunteers. He served as the Logistics Section Chief, establishing the initial disaster response wave three days after the storm devastated the city.
Hurricane Ida Response, LaPlace, LA. Mr. Carpenter coordinated the response of resources across four southern states in response to the devastation caused by Hurricane Ida in LaPlace, Louisiana. Assets arrived three days after landfall and a forward operating base was established which could support 50 volunteers from Team Rubicon.
Special Event Coordination Plan, Los Angeles County. Mr. Carpenter supported the development of a Special Event Emergency Management Gap Analysis and Coordination Plan. Because the Los Angeles County Operational Area is set to host some of the most recognizable special events in the world in the latter half of this decade, OEM determined that it was of the utmost importance to have a thorough understanding of the region’s/Operational Area’s approach to the emergency management coordination of large/significant special events. As Project Support, Mr. Carpenter collected, analyzed, and supported the Gap Assessment Report. Furthermore, Mr.
Carpenter developed the pre- and post-meeting materials used to guide the project towards its final goal.
EDUCATION AND TRAINING (SELECT)
Master of Arts, Emergency and Disaster Management, American Military University Bachelor of Science, Fire Science Administration, American Military University Associates of Applied Sciences, Munitions Systems Technology, Community College of the Air Force
ICS 300 and 400, FEMA
IS 100, 200, 700, 800, FEMA
AGENDA ITEM NO. 17.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #1 in the amount of $403,716.94 due to Chapman Coast Roof Co., Inc. of Fullerton, CA for Hawthorne Police Department Roof Replacement Project (Project #25-09) RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment #1 for Chapman Coast Roof Co.
Inc. of Fullerton, CA.
DISCUSSION:
This project consisted of installation of specified roof replacement system, plus all other aspects of the project as specified, including warranty and service agreement, for Hawthorne Police Department with an estimated square footage of 27,940 square feet.
This progress payment includes Mobilization, Demolition of a portion of the existing roof and delivery of associated roofing materials, and labor for installation of portion of roofing material.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure. City departments shall continue to work cooperatively to ensure that improvements to infrastructure are kept apace of wear and tear.
FISCAL IMPACT:
None. Funds for this progress payment in amount of $403,716.94 is available in the adopted Fiscal Year 2025-2026 budget and will be paid through issuance of the 2024 Lease Revenue Bonds (the "2024 Bonds") and allocated funds from the 2025-2026 budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Progress Payment #1
AGENDA ITEM NO. 18.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #5 and Final Acceptance for the third contract year and award of maintenance contract extension to Martinez Landscape Company, Inc. of Sylmar, CA for General Maintenance (Project 22-05).
RECOMMENDED MOTION:
Staff recommends that the City Council approve this Progress Payment, Change orders 8 through 10, and Final Acceptance of the third maintenance contract term, and exercise option pursuant to section 6-
1.1 of the contract agreement to ratify and authorize an extension from December 2025, to December 2026, the second extension from December 2026, to December 2027, and the third extension from December 2027, to December 2028, for the General Maintenance to Martinez Landscape Company Inc. of Sylmar, CA.
DISCUSSION:
This contract encompasses various crucial maintenance activities, including the City's Weed Abatement Project, landscape and general maintenance needs, and specific tasks such as concrete and asphalt replacement, sidewalk, curb, and gutter replacements. Additionally, it includes essential tree planting, removal, and maintenance services for the medians along Hawthorne Blvd, Prairie Ave, Inglewood Ave, and Imperial Hwy. These contract maintenance activities are designed to complement the work performed by City Staff as required. Furthermore, the contract incorporates regular debris maintenance on Caltrans right of way, ensuring that roads and adjacent areas remain free from obstructions. This work plays a vital role in preserving safe and accessible roadways, while also preventing the accumulation of trash, plastic, and other debris from being washed into our storm drains by rainwater. By effectively managing debris, the contract helps to safeguard the cleanliness and functionality of the surrounding environment. Lastly, the contract addresses railroad track cleanups, Hawthorne Airport Safety improvements, and Hawthorne Pool improvements. Through these efforts, the City aims to provide a high standard of living for its community, while also fulfilling its environmental responsibilities and regulatory obligations.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
Overall, a citywide general maintenance contract serves as a foundation for economic development by improving infrastructure, enhancing aesthetics, promoting safety, demonstrating environmental stewardship, and optimizing efficiency. These factors collectively contribute to attracting businesses, encouraging investment, and fostering a vibrant and prosperous local economy.
FISCAL IMPACT:
None. The amount of $367,728.81 plus 5% retention is available in the adopted Fiscal Year 2025-26 budget and will be paid for with approved and allocated funds from Proposition C, Measure R and NonGas Tax Funds. The five percent (5%) retention of the amount of $19,354.15 will be paid thirty-five (35) days following the Final Acceptance of this third contract year.
NOTICING PROCEDURE:
72-hour posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Progress Payment #5 and Final Acceptance
AGENDA ITEM NO. 19.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: Housing
City Manager: Department Head:
SUBJECT:
Fiscal Year 2025/26 Blanket Purchase Orders for the Housing Department.
RECOMMENDED MOTION:
Staff recommends the Council approve Fiscal Year 2025/26 Blanket Purchase Orders (BPO's) for services in a total amount not to exceed $1,034,720.
DISCUSSION:
Request #1 - Vendor: Klassic Engineering and Construction Inc.
Purchase Order Amount Not to Exceed: $1,000,000
Approved contractors selected the City to perform construction work on the City-owned Affordable Housing Units. A corresponding BPO is required to pay for the services associated with this existing agreement.
Request #2 - Vendor: Dan Contractor (Commercial Facade Project) Purchase Order Amount Not to Exceed: $34,720
City Council approved Contractor for the Crenshaw Village Commercial Facade Project. This is for a final retention payment.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
None
FISCAL IMPACT:
Funds for each of the above requested BPO's, which total $1,034,720, are included in the approved Fiscal Year 2025/26 Budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act AGENDA ITEM NO. 20.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Progress Payment #1 in the amount of $354,333.18 due to American Wholesale Lighting of Livermore, CA for the Police Department Lighting Project.
RECOMMENDED MOTION:
Approve this Progress Payment #1 and Change Order #1 to American Wholesale Lighting of Livermore, CA.
DISCUSSION:
The City of Hawthorne's Public Works Staff solicited proposals for lighting upgrades at the Hawthorne Police Department. The facility, built in 2002, spans approximately 89,424 square feet and currently utilizes a combination of tube fluorescent, compact fluorescent, and high-intensity discharge lighting. To improve energy efficiency, visibility, and operational control, this project is deigned to furnish and install new LED lighting and advanced lighting controls. These controls include manual switches, occupancy sensors, dimmer switches, and lighting panel circuit breakers to optimize functionality and energy savings.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
This project at the Police Department emphasizes sustainable practices that align with the City's environmental and sustainability objectives. By prioritizing sustainable approaches, the city can contribute to a cleaner and greener environment while fostering economic growth.
FISCAL IMPACT:
None. The estimated $354,333.18 funds are available in the adopted fiscal year's budget and will be funded by the Metered Savings Program and Bond Funds, which are available in the adopted Fiscal Year 2025-26 budget.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act
ATTACHMENTS
Progress Payment 1
Bill To: Ship To:
Salesperson Project Project # Shipping Terms Delivery Date Payment Terms Due Date MJENSEN Police Department
Lighting Project (#25-05) - 9/24/25 NET30 10/24/25
Qty Item # Manufacturer Unit Price Line Total
0.99 LOT AWLIGHTING $ 376,749.79 $ 372,982.29
Material $ 140,050.58
Sales Tax $ 14,355.18
Labor $ 218,576.53
Total $ 372,982.29
Date Invoice #: Customer ID
9/24/2025 412271 20615:1-1
CITY OF HAWTHORNE (ENGINEERING DIVISION)
4455 W. 126TH Street
Hawthorne, CA 90250
Hawthorne Police Department
12501 Hawthorne Blvd
Hawthorne, CA 90250
Description
LOT PRICE
Invoice
AGENDA ITEM NO. 21.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: Police Department
City Manager: Department Head:
SUBJECT:
Agreement Between the City of Hawthorne and the City of Gardena For Supplemental Law Enforcement (Medical Director) Services.
RECOMMENDED MOTION:
Staff recommends the City Council approve and ratify the City Manager's execution of the Agreement Between the City of Hawthorne and the City of Gardena for supplemental law enforcement (Medical Director) services.
DISCUSSION:
The City of Hawthorne's Police Department requests approval to continue providing Medical Director Services to the City of Gardena's Police Department. The Hawthorne Police Department's Medical Director will oversee CPR, First Aid, AED, Narcan, and Tactical Medicine training for the Gardena Police Department.
The initial agreement between the City of Hawthorne and the City of Gardena for Supplemental Law Enforcement (Medical Director) Services was executed on February 1, 2021. Hawthorne has been providing these supplemental medical services to the Gardena Police Department for over four years.
The Hawthorne Medical Director will continue to uphold standard policies and procedures to ensure optimal first responder medical care for the Gardena community. This includes providing education, training, and overseeing quality assurance and quality improvement programs.
Both police departments have agreed on an annual cost of $25,000 for the proposed services.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
None
FISCAL IMPACT:
Under this agreement, the City will recover $25,000 of its costs associated with the Medical Director program each year.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Gardena Agreement 2025
1 LCW_DMS\HA120\001\9215856.v2-4/22/20
AGREEMENT BETWEEN
THE CITY OF HAWTHORNE AND THE CITY OF GARDENA
FOR SUPPLEMENTAL LAW ENFORCEMENT (MEDICAL DIRECTOR) SERVICES This Agreement is made this 1
st day of July 2025, by and between the City of Gardena, California (“Gardena”) and the City of Hawthorne, California (“Hawthorne”), both of which are California municipal corporations and general law cities (hereinafter referred to individually as a “Party” and collectively as the “Parties”).
R E C I T A L S
A. Pursuant to Government Code sections 54981 and 54982, the legislative body of any local agency (here, Gardena) may contract with another local agency (here, Hawthorne) for the performance of municipal services or functions, including law enforcement services.
B. Gardena police officers provide limited medical services under California Code of Regulations, Title 22, Division 9, Chapter 1.5.
C. The medical services provided under the said California Code of Regulations, Title 22, Division 9, Chapter 1.5 require training and education as well as a quality improvement and reporting program.
D. Therefore, Gardena is desirous of contracting with Hawthorne for supplemental medical oversight, training, and education in order to comply with California Code of Regulations, Title 22, Division 9, Chapter 1.5.
E. Hawthorne is willing and able to render these supplemental medical oversight, training, and education services to Gardena pursuant to the terms and conditions set forth below.
NOW, THEREFORE, in consideration of the foregoing and of the covenants and conditions set forth below, the Parties agree as follows:
1. Scope of Services.
1.1. Hawthorne agrees, through its Police Department, to provide Gardena the services listed in Exhibit A, “Scope of Services”, herein attached and incorporated to this Agreement.
1.2. Hawthorne shall provide and supply a licensed physician to provide the medical oversight and any services requiring a licensed physician. The licensed physician will herein be referred to as the “Medical Director”.
1.3. The services performed by Hawthorne, the discipline of Hawthorne employees, and other matters incident to Hawthorne’s performance of supplemental services, 2 LCW_DMS\HA120\001\9215856.v2-4/22/20
including the control of its employees, shall remain with Hawthorne and shall be performed pursuant to Hawthorne’s Police Department’s policies and procedures.
Gardena agrees to cooperate in any investigation initiated by Hawthorne related to the services performed by Hawthorne under this Agreement, the discipline of Hawthorne employees, or other matters incident to Hawthorne’s performance of supplemental services under this Agreement.
1.4. Under no circumstances shall Hawthorne’s inability or failure to provide the above services because of a “Force Majeure Event” constitute a breach of this Agreement. A “Force Majeure Event” includes, but is not limited to, any fire, flood, act of God (earthquake, tsunami, volcanic eruption, hurricane, tornado, lightning, etc.), governmental action, or acts or threats of the following: terrorism, epidemic, pandemic, viral outbreak, war, revolution, natural disaster, riot, strike, lockdown, or any event beyond Hawthorne’s reasonable control, or that makes performance inadvisable, impracticable, illegal or impossible in Hawthorne’s determination.
1.5. In consideration of the above, Gardena agrees to do the following:
1.5.1. Make available to Hawthorne any currently existing documents, data, or information required for the performance of the services listed in Exhibit A, “Scope of Services.
1.5.2. Designate a representative authorized to act on behalf of Gardena with respect to Hawthorne’s medical oversight.
1.5.3. Promptly examine and render findings on all documents submitted by Hawthorne for staff review by Gardena.
1.5.4. Gardena will provide an adequate classroom sufficient to provide quality instruction.
1.5.5. Gardena will have the option of storing the educational documents and any QI/QA files at a designated locked storage location of their choice.
1.5.6. Gardena has the option of designating a representative to work in a collaborative role with the Hawthorne Medical Director in order to gain experience and knowledge in emergency medical services / tactical medicine.
2. Cost Reimbursement. Gardena will compensate Hawthorne for the services performed in an amount not to exceed $25,000 a year. Hawthorne shall deliver to Gardena a written estimate of costs for providing services. Hawthorne will invoice Gardena for the services within thirty (30) days following completion of each month when services were provided or performed.
Gardena will pay any undisputed amount within thirty (30) days of receipt of the invoice. The invoice and payment shall each be delivered pursuant to the Notice requirements in Section 8. 3 LCW_DMS\HA120\001\9215856.v2-4/22/20
3. Term of Agreement. This Agreement is effective upon execution by both Parties and shall remain in effect for one year.
4. Status of the Parties. Hawthorne is acting as an independent contractor and its employees, subcontractors, and agents are not employees, officers, agents, or partners of Gardena by virtue of this Agreement or by providing the services under this Agreement. Each Hawthorne employee shall remain in the employ of and under the control of Hawthorne, and Gardena shall have no liability to Hawthorne for any compensation or benefits of any Hawthorne employee, including but not limited to workers’ compensation coverage, in connection with the performance of duties or services for Gardena.
Hawthorne and its employees, subcontractors, and agents shall perform the services and obligations under this Agreement according to Hawthorne’s own means and methods of work which shall be in the exclusive charge and under the control of Hawthorne, and which shall not be subject to control or supervision by Gardena except as to the results of the work.
5. Official Status of Hawthorne Officers and Employees. For the purpose of performing services and functions pursuant to this Agreement and only for the purpose of giving official status and authority to the performance thereof, and not to establish an agency or employment relationship, medically trained Hawthorne employees have the authority to assist and provide the services listed in the contract.
6. Modification. This Agreement may be modified or amended only by a written agreement executed by both of the Parties.
7. Assignment. The Parties understand that their unique status as public entities is the sole inducement for each to enter into this Agreement. For this reason, the Parties agree that they will not assign or transfer any portion of or interest in this Agreement. Any attempt to assign or transfer any portion of this Agreement will be void.
8. Notices. All notices required by this Agreement must be in writing and will be deemed served when delivered personally, by email, or on the third business day after deposit in the United States mail, postage prepaid, registered or certified, addressed as follows:
CITY OF GARDENA:
City Manager
1700 W. 162nd St
Gardena, CA
Email: [email protected]
CITY OF HAWTHORNE:
City Manager
4455 W. 126th Street
Hawthorne, CA 90250
Email: [email protected]
9. California Law. This Agreement shall be construed in accordance with the laws of the State of California.
4 LCW_DMS\HA120\001\9215856.v2-4/22/20
10. Insurance. Hawthorne maintains sufficient liability coverage against claims for injuries to persons or damage to property that may arise from or in connection with the performance of the services by Hawthorne or Hawthorne’s agents, representatives, and employees for the duration of this Agreement. Hawthorne shall furnish Gardena with original certificates or a letter of self-insurance to satisfy the insurance coverage required herein. Hawthorne must obtain insurance that, at a minimum, meets the requirements for insurance as set forth below:
10.1 The City of Hawthorne is a self-insured public entity with a self-insured retention limit (SIR) of $2,000,000.00. An excess liability policy is provided through the PRISM, 75 Iron Point Circle, Suite 200 Folsom, CA 95630, (916) 850-7300, in the amount of $35,000,000.00 above the City’s SIR.
10.2 Workers Compensation Insurance. Hawthorne shall maintain workers compensation insurance as required by the State of California, with a limit of no less than $1,000,000 per accident for bodily injury or disease.
11. Indemnification.
11.1 In contemplation of the provisions of Section 895.2 of the California Government Code imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement, each of the Parties to this Agreement, to the maximum extent permissible by law, will assume the full liability imposed upon it or any of its officers, agents or employees for injury caused by any act or omission occurring in each Party’s performance of this Agreement to the same extent that such liability would be imposed in the absence of Section 895.2. To achieve such purpose, and pursuant to Government Code Section 895.4, each of the Parties indemnifies and holds harmless the other Party for any liability, cost or expense, as described below.
11.2 The City of Gardena shall indemnify and hold harmless the City of Hawthorne and its officers, agents and employees, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses and damages of any nature whatsoever, by reason of or arising out of any act or omission of the City of Gardena, its officers, agents and employees, or any of them, in the performance of this Agreement. In the event that any such suit based upon such claim, action, loss or damage is brought against the City of Hawthorne, the City of Gardena shall defend the same at its sole cost and expense; provided, that the City of Hawthorne reserves the right to participate in such suit if any principle of government law is at issue. If final judgment in such suit be rendered jointly against the City of Hawthorne and the City of Gardena and their respective officers, agents and employees, or any of them, and the City of Gardena is held solely liable, the City of Gardena shall satisfy the same. If both the City of Hawthorne and the City of Gardena are held liable for each Party’s respective act or omission, each agrees to pay its pro rata share based on its percentage of fault, in satisfaction of the judgment.
5 LCW_DMS\HA120\001\9215856.v2-4/22/20
In executing this Agreement, the City of Gardena does not assume liability or responsibility for or in any way release the City of Hawthorne from any liability or responsibility which arises in whole or in part from the existence or effect of City of Hawthorne policies, procedures, rules or regulations. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such City of Hawthorne policy, procedure, rule or regulation is principally at issue, the City of Hawthorne shall defend the same at its sole expense and if judgment is entered or damages are awarded against the City of Hawthorne, the City of Gardena or both, the City of Hawthorne shall satisfy the same, including all chargeable costs and attorney's fees.
11.2 The City of Hawthorne shall indemnify and hold harmless the City of Gardena and its officers, agents and employees, or any of them, from any and all claims, actions, suits, liability, loss, costs, expenses and damages of any nature whatsoever, by reason of or arising out of any act or omission of the City of Hawthorne, its officers, agents and employees, or any of them, in the performance of this Agreement. In the event that any suit based on such a claim, action, loss or damage is brought against the City of Gardena, the City of Hawthorne shall defend the same at sole costs and expense; provided that the City of Gardena retains the right to participate in said suit if any principle of government law is at issue. If final judgment in such suit be rendered jointly against the City of Gardena and the City of Hawthorne and their respective officers, agents and employees, or any of them, and the City of Hawthorne is held solely liable, the City of Hawthorne shall satisfy the same. If both the City of Hawthorne and the City of Gardena are held liable for each Party’s respective act or omission, each agrees to pay its pro rata share based on its percentage of fault, in satisfaction of the judgment.
In executing this Agreement, the City of Hawthorne does not assume liability or responsibility for or in any way release the City of Gardena from any liability or responsibility which arises in whole or in part from the existence or effect of City of Gardena policies, procedures, rules or regulations. If any cause, claim, suit, action or administrative proceeding is commenced in which the enforceability and/or validity of any such City of Gardena policy, procedure, rule or regulation is principally at issue, the City of Gardena shall defend the same at its sole expense and if judgment is entered or damages are awarded against the City of Gardena, the City of Hawthorne or both, the City of Gardena shall satisfy the same, including all chargeable costs and attorney's fees.
12. Preservation of Agreement. In the event that any one or more provisions of this Agreement shall be declared to be illegal, invalid, unenforceable, and/or void by a court of competent jurisdiction, such provision or portion of this Agreement shall be deemed to be severed and deleted from this Agreement but this Agreement shall in all other respects remain unmodified and continue in force and effect.
6 LCW_DMS\HA120\001\9215856.v2-4/22/20
13. Termination of Agreement. This Agreement may be terminated by either Party upon thirty (30) days written notice to the other Party pursuant to the Notice requirements in Section 8.
In the event of termination, the City of Hawthorne shall be paid for any work performed on and prior to the date of termination.
14. Entire Agreement. This Agreement contains all of the terms and conditions agreed upon by the Parties hereto regarding the subject matter of this Agreement. This Agreement supersedes any and all other agreements, either oral or in writing, between the Parties with respect to the subject matter herein. Each Party to this Agreement acknowledges that representations by any party not embodied herein, and any other agreements, statements, or promises concerning the subject matter of this Agreement, not contained in this Agreement, are not valid and binding.
Any modification of this Agreement will be effective only if it is in writing signed by both of the Parties. Any issue with respect to the interpretation or construction of this Agreement is to be resolved without resorting to the presumption that ambiguities should be construed against the drafter.
15. Waiver. A waiver of any breach of this Agreement may not be deemed a waiver of any subsequent breach of the same or any other term, covenant, or condition of this Agreement.
16. Discrimination. Hawthorne may not discriminate in the provision of services hereunder because of race, color, religious creed, national origin, ancestry, sex, gender, gender identity, gender expression, age (40 and over), sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or any other basis protected by law.
17. Nuisance. Hawthorne may not maintain, commit, or permit the maintenance or commission of any nuisance in connection with the performance of services under this Agreement.
18. Dispute Resolution. The Parties shall attempt in good faith to resolve any dispute arising out of or relating to this Agreement promptly by negotiations between the Parties’ authorized representatives or their designee(s). The authorized representatives for each Party are:
CITY OF GARDENA:
City Manager
1700 W 162nd St
Gardena, CA 90247
Email: [email protected]
CITY OF HAWTHORNE:
City Manager
4455 W. 126th St
Hawthorne CA 90250
Email:[email protected]
The disputing Party shall give the other Party’s authorized representative written notice of any dispute. Within twenty (20) days after delivery of such notice, unless the Parties’ authorized representatives agree to an extension of time to meet beyond such deadline, the authorized representatives shall meet at a mutually acceptable time and place, and thereafter as often as they reasonably deem necessary to exchange information and to attempt to resolve the dispute. If the matter has not been resolved within thirty (30) days of the first meeting, any Party may initiate a nonbinding mediation of the dispute. The mediation shall be facilitated by a mediator that is 7 LCW_DMS\HA120\001\9215856.v2-4/22/20
acceptable to both Parties and shall conclude within sixty (60) days of its commencement, unless the Parties agree to extend the mediation process beyond such deadline. Upon agreeing on a mediator, the Parties shall enter into a written agreement for the mediation services with each Party paying a pro rata share of the mediator’s fee, if any. Each Party shall bear its own legal fees and expenses. If, after good faith efforts to mediate a dispute the Parties cannot agree to a resolution of the dispute, any Party may pursue whatever legal remedies may be available to it at law or in equity, before a court of competent jurisdiction and with venue in Los Angeles County.
19. Survival of Provisions and Obligations. Any provision of this Agreement, which by its nature must be exercised after termination of this Agreement, will survive termination and remain effective for a reasonable time. Any obligation that accrued prior to termination of this Agreement will survive termination of this Agreement.
20. Third Party Beneficiaries. This Agreement shall not be construed as an attempt to create a third party beneficiary contract. This Agreement is for the sole benefit of its Parties; no other person or entity shall benefit from its terms.
21. Counterparts. This Agreement may be executed in any number or counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument executed on the same date. A photocopy or facsimile transmission of the Agreement, including signatures, shall be deemed to constitute evidence of the Agreement having been executed.
22. Recitals. The Parties agree the Recitals are true, and are incorporated in this Agreement by this reference as though fully set forth.
8 LCW_DMS\HA120\001\9215856.v2-4/22/20
IN WITNESS THEREOF, the Parties hereto have executed this Agreement on the day and year first shown above.
CITY OF GARDENA CITY OF HAWTHORNE
_____________________________ _____________________________ Clint Osorio Von Norris
City Manager City Manager
ATTEST: ATTEST:
____________________________
City Clerk City Clerk
APPROVED AS TO FORM: APPROVED AS TO FORM:
Robert Kim, City Attorney
By: _________________________ By: _______________________ Carmen Vasquez, City Attorney
9 LCW_DMS\HA120\001\9215856.v2-4/22/20
EXHIBIT A
SCOPE OF SERVICES
The City of Hawthorne, through its Police Department and its Medical Director, agrees to provide the City of Gardena with the following services:
1. Act as liaison to the county and state Law Enforcement and EMS agencies, advocating for the City of Gardena Police Department while keeping it current with policy change related to medical services and training.
2. Serve as the Drug Authorizing Physician for the City of Gardena Police Department, utilizing the Medical Director’s medical license and DEA number to purchase drugs, medical devices, and controlled substances as necessary.
3. Provide medical consultation and guidance if requested by the City of Gardena Police Department.
4. Assist the City of Gardena Police Department in maintaining written policies for CPR, First Aid, AED, Narcan, and other medical programs as applicable.
5. Routinely meet with the EMS and medical community to ensure that the practices of the City of Gardena Police Department and its personnel are satisfactorily meeting their needs relative to the administration of medical treatment and to foster mutual cooperation.
6. Develop and maintain standard policies and procedures to provide optimal first responder medical care to the local community.
7. Work with the City of Gardena training bureau to provide training and continuing education, including annual CPR training.
8. Oversight of quality assurance and quality improvement programs.
9. File and maintain necessary authorizations with the Los Angeles County EMS agency for Narcan, AED, Nasopharyngeal Airway optional skill programs if desired by the City of Gardena Police Department.
10 LCW_DMS\HA120\001\9215856.v2-4/22/20
The specific role and responsibilities of the Medical Director from the City of Hawthorne include the following:
1. Medical Direction and Supervision of Patient Care, including:
A. Advises the City of Gardena Police Department in planning and evaluating the delivery of medical care by police officers.
B. Reviews and approves the medical content of first responder training performed by the City of Gardena Police Department and ensures compliance with continuing education requirements of the State and local EMS agency.
C. Reviews and approves the medical components of the City of Gardena Police Department’s dispatch system.
D. Assists in the development of procedures to optimize medical care.
E. Reviews and recommends to the City of Gardena Chief of Police any new medical devices or procedures under consideration and ensures compliance with State and local regulation.
F. Evaluates compliance with the legal documentation requirements for medical treatment delivered by police officers.
G. Participates in direct observation of field responses as needed.
H. Participates as needed with appropriate law enforcement and EMS committees and the local medical community.
I. Ensures the City of Gardena Police Department’s compliance with medical equipment maintenance requirements.
2. Auditing and Evaluation of Patient Care, including:
A. Assists the City of Gardena Police Department in the development and implementation of a continuous quality improvement program to ensure the provision of quality medical care. Provides recommendations for training and operational changes based on quality improvement results.
B. Evaluates the adherence of the City of Gardena Police Department personnel to medical policies, procedures and protocols of the Los Angeles County EMS Agency as well as POST regulations.
C. Coordinates delivery and evaluation of patient care with local receiving fire departments and hospitals.
11 LCW_DMS\HA120\001\9215856.v2-4/22/20
3. Investigation of Medical Care Issues, including:
A. Reviews incidents where medical treatment was administered with unusual or adverse outcomes.
B. Evaluates medical performance, gathers appropriate facts and, as needed, forwards those facts in writing to the City of Gardena Chief of Police.
C. Ensures that appropriate actions are taken on cases with patient care issues with adverse outcomes, e.g., training, counseling, etc.
AGENDA ITEM NO. 22.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Measure M Funding Agreement MM5507.18 Between the City of Hawthorne and the Metropolitan Transportation Authority to Design Street Improvements for the 135th Street Improvement Project and Appropriation of $160,000 from the General Fund Balance for this Project.
RECOMMENDED MOTION:
Staff recommends that the City Council accept the grant and approve and authorize the City Manager to execute the Funding Agreement and all future amendments and appropriate $160,000 from the General Fund balance to Account Number 291-5502-XXX-40014 for the project to design street improvements for the 135th Street Improvement Project.
DISCUSSION:
135th Street is a major east and west collector street in the South Bay Area of Los Angeles County with a daily traffic volume of 11,000 per day. This street provides direct access to Juan Cabrillo Elementary School, School Wiseburn Child Development Center, Wiseburn Library, Dana Middle School, Divinci High School and City of El Segundo, and unincorporated areas of Los Angeles County.
The City applied for and was awarded a grant from the MTA for design, plans, and specifications for traffic and roadway improvements on 135th Street from Glasgow Ave to Aviation Blvd. The main goal of the project is to improve and implement different modes of mobility along 135th Street. This project will promote multi-modal transportation by enhancing pedestrian facilities and implementing a bike route to give commuters a variety of transportation choices, thereby minimizing single-driver traffic.
The project includes the following intersections:
135th St at Aviation Blvd (S)
135th St at Judah Ave
135th St at Isis Ave (S)
135th St at Glasgow Pl
This project is currently under the design phase, and this project will be completed by 2029. This agenda item will allow the City Manager to execute the funding agreement, allowing staff to continue design and engineering for this critical capital improvement.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
The funding agreement for this project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.
FISCAL IMPACT:
An appropriation of $160,000 is necessary. The City will be reimbursed by the Los Angeles County Metropolitan Transportation Authority for these expenditures.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Funding Agreement - 135th St
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 1 Measure M Funding Agreement MSP
MEASURE M FUNDING AGREEMENT
MULTI-YEAR SUBREGIONAL PROGRAMS
This is made and entered into effective as of July 17, 2025 , and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and City of Hawthorne ("GRANTEE") for 135th Street Improvement Project, LACMTA Project ID# MM5507.18, (the "Project"). This Project is eligible for funding under Line 63 of the Measure M Expenditure Plan.
WHEREAS, LACMTA adopted Ordinance #16-01, the Los Angeles County Traffic Improvement Plan, on June 23, 2016
voters of Los Angeles County on November 8, 2016 M
July 1, 2017.
WHEREAS, the funding set forth herein is intended to fund Project Approval/Environmental Document (PAED) and Plans, Specifications and Estimates (PS&E).
WHEREAS, the LACMTA Board, at its September 28, 2023 meeting, programmed $160,000 in Measure M Funds to GRANTEE for Project Approval/Environmental Document (PAED) and Plans, Specifications and Estimates (PS&E), subject to the terms and conditions contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $40,000 in Measure M Funds in Fiscal Years (FY) 2023-24; $40,000 in Measure M Funds in Fiscal Years FY 2024-25; $40,000 in Measure M Funds in Fiscal Years FY 2025-26; and $40,000 in Measure M Funds in Fiscal Years FY 2026-27. The total designated for PAED and PS&E of the 135th Street Improvement Project is $160,000.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this FA consist of the following and each is incorporated by reference herein as if fully set forth herein:
1. Part I Specific Terms of the FA
2. Part II General Terms of the FA
3. Attachment A Project Funding
4. Attachment B Expenditure Plan- Cost & Cash Flow Budget
5. Attachment C Scope of Work
6. Attachment D Project Reporting and Expenditure Guidelines
7. Attachment D-1 Intentionally omitted
8. Attachment D-2 Quarterly Progress/Expenditure Report
9. Attachment E Federal Transportation Improvement Program (FTIP) Sheet
10. Attachment F Bond Requirements
11. Attachment G Special Grant Conditions: ITS Self-Certification Policy Form
12. Attachment G-1 Special Grant Conditions: Signal Synch Special Conditions
13. Any other attachments or documents referenced in the above documents FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 2 Measure M Funding Agreement MSP
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific Terms of the FA and any attachments and the Specific Terms of the FA shall prevail over the General Terms of the FA.
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 3 Measure M Funding Agreement MSP
IN WITNESS WHEREOF, the parties have caused this FA to be executed by their duly authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By: ________________________________________ Date: ____________________ Stephanie Wiggins
Chief Executive Officer
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By: ________________________________________ Date: ____________________ Deputy
GRANTEE:
CITY OF HAWTHORNE
By: _______________________________________ Date: ____________________ Vontray Norris
City Manager
APPROVED AS TO FORM:
By: _______________________________________ Date: ____________________ Robert Kim
City Attorney
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FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 4 Measure M Funding Agreement MSP
PART I
SPECIFIC TERMS OF THE FA
1. Title of the Project (the "Project"): 135th Street Improvement Project Project Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E) of the Project. LACMTA Project ID# MM5507.18.
2. Grant Funds:
2.1 Programmed Funds for this Project consist of Measure M Funds.
2.2 To the extent the Measure M Funds are available; LACMTA shall make to GRANTEE a grant of the Measure M funds in the amount of $160,000 s September 28, 2023 granted the
Measure M Funds for the Project. The Funds are programmed over four (4) years for Fiscal Years FY 2023-24, FY 2024-25, FY 2025-26, FY 2026-27.
3. This grant shall be paid on a reimbursement basis. GRANTEE must provide the appropriate supporting documentation with the Quarterly Progress/Expenditure Report.
GRANTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to . LACMTA will withhold 10% of eligible
expenditures per invoice as retention pending an audit of expenditures and completion of scope of work.
4. Attachment A t
the Project as approved by LACMTA. The Project Funding includes the total programmed funds for the Project, including the Funds programmed by LACMTA and, if any, the GRANTEE Funding Commitment of other sources of funding. The Project Funding also includes the fiscal years in which all the funds for the Project are programmed. The Funds are subject to adjustment by subsequent LACMTA Board Action.
5. Attachment B is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure Plan"). It is the entire proposed cash flow, the Budget and financial plan for the Project, which includes the total sources of all funds programmed to the Project, including GRANTEE and other entity funding commitments, if any, for this Project as well as the fiscal year and quarters the Project funds are anticipated to be expended. GRANTEE shall update the Expenditure Plan annually, no later than December 31, and such update shall be submitted to LACMTA Senior Executive Officer managing the Measure M Multi-Year Subregional Program in writing. If the LACMTA Senior Executive Officer managing the Measure M Multi-Year Subregional Program concurs with such updated Expenditure Plan in writing, Attachment B shall be replaced with the new Attachment B setting forth the latest approved Expenditure Plan. Payments under this FA shall be consistent with Attachment B as revised from time to time. Any change to the final milestone date must be made by a fully executed amendment to this FA.
6. Attachment C is the Scope of Work . The GRANTEE shall complete the Project as described in the Scope of Work. This Scope of Work shall include a detailed description of the FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 5 Measure M Funding Agreement MSP
Project and the work to be completed, including anticipated Project milestones and a schedule consistent with the lapsing policy in Part II, Section 9, and a description of the Project limits, if the Project is a capital project. No later than December 31 of each year, GRANTEE shall notify LACMTA if there are any changes to the final milestone date set forth in the schedule or any changes to the Scope of Work. If LACMTA agrees to such changes, the parties shall memorialize such changes in an amendment to this FA. Work shall be delivered in accordance with the schedule and scope identified in this FA unless otherwise agreed to by the parties in writing in an amendment to this FA. If GRANTEE fails to meet milestones or fails to deliver the Project, LACMTA will have the option to suspend or terminate the FA for default as described in Part II, Sections 2, 9, 10 and 11 herein below. To the extent interim milestone dates are not met but GRANTEE believes and can show documentation acceptable to LACMTA make up the time so as to not impact the final milestone date, GRANTEE shall notify LACMTA of such changes in its Quarterly Progress/Expenditure Reports and such interim milestone dates will automatically be amended to the latest interim milestone dates provided in the Quarterly Progress/Expenditure Reports Attachment D-2. In no event can the final milestone date be amended by a Quarterly Progress/Expenditure Report.
7. No changes to this FA, including but not limited to the Funds, and any other source of funds from LACMTA in the Project Funding, Expenditure Plan or the Scope of Work shall be allowed without an amendment to the original FA, approved and signed by both parties.
8. Attachment D is the Project Reporting & Expenditure Guidelines . GRANTEE shall complete the Quarterly Progress/Expenditure Report . The Quarterly Progress/Expenditure Report is attached to this FA as Attachment D-2 in accordance with Attachment D Project Reporting and Expenditure Guidelines.
9. Attachment E, the "FTIP PROJECT SHEET (PDF)", is required to ensure that the Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT SHEET (PDF) can be found in ProgramMetro FTIP database under the reports section at https://programmetro.ecointeractive.com/secure2/login.asp. All projects that receive funding through Measure M must be programmed into the FTIP, which includes locally funded regionally significant projects for information and air quality modeling purposes. GRANTEE shall review the Project in ProgramMetro each year and update or correct the Project information as necessary during a scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as possible after GRANTEE is aware of any changes to the Project, but no later than October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date, it may affect GRANTEE's ability to access funding, delay the Project and may ultimately result in the Funds being lapsed.
10. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the interest on which is tax exempt for federal tax purposes Bonds") to provide at least a portion of its funding commitments under this Agreement to GRANTEE.
GRANTEE shall ensure that the expenditure of the Funds disbursed to GRANTEE does not jeopardize the tax-exemption of the interest, as specified in the Bond Requirements attached as Attachment F to this Agreement. GRANTEE agrees to provide LACMTA with progress reports, expenditure documentation, and any other documentation as reasonably requested FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 6 Measure M Funding Agreement MSP
by LACMTA and necessary for LACMTA to fulfill its responsibilities as the grantee or administrator or bond issuer of the Funds. With regard to LACMTA debt financing to provide any portion of the Funds, GRANTEE shall take all reasonable actions as may be requested of it by LACMTA's Project Manager for the Project, to assist LACMTA in demonstrating and maintaining over time, compliance with the relevant sections of the Federal Tax Code to maintain such Bonds tax status.
11. Attachment G,
if any.
12. No changes to the (i) Grant amount, (ii) Project Funding, (iii) the Scope of Work (except as provided herein), (iv) Final milestone date or (v) Special Grant Conditions, shall be allowed without a written amendment to this FA, approved and signed by the LACMTA Chief Executive Officer or his/her designee and GRANTEE. Modifications that do not materially affect the terms of this FA, such as redistributing Funds among existing budget line items or nonmaterial schedule changes must be formally requested by GRANTEE and approved by LACMTA in writing. Non-material changes are those changes which do not affect the grant amount or its schedule, Project Funding, or the Scope of Work, including the Work schedule.
13. LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, CA 90012
Attention: Minji Kwon
LACMTA Project Manager
Mail Stop: 99-18-2
Phone: (213) 922-4164
Email: [email protected]
14. GRANTEE's Address:
City of Hawthorne
4455 W. 126th Street
Hawthorne, CA 90250
Akbar Farokhi
Title: Director of Public Works
Phone: (310) 349-2983
Email: [email protected]
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 7 Measure M Funding Agreement MSP
PART II
GENERAL TERMS OF THE FA
1. TERM
The term of this FA shall commence on the Effective Date of this FA, and shall terminate upon the occurrence of all of the following, unless terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final disbursement of the Funds has been made to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure Guidelines (Attachment D), incurred after the FA Effective Date shall be reimbursed in accordance with the terms and conditions of this FA unless otherwise agreed to by the parties in writing.
2. SUSPENSION OR TERMINATION
Should LACMTA determine there are insufficient Measure M Funds available for the Project, LACMTA may suspend or terminate this FA by giving written notice to GRANTEE at least thirty (30) days in advance of the effective date of such suspension or termination. If a Project is suspended or terminated pursuant to this section, LACMTA will not reimburse GRANTEE any costs incurred after that suspension or termination date, except those costs necessary to: (i) return any facilities modified by the Project construction to a safe and operable state; and (ii) suspend or LACMTA
of these costs will be consistent with the established funding percentages outlined in this FA.
3. INVOICE BY GRANTEE
Unless otherwise stated in this FA, the Quarterly Progress/Expenditure Report, with supporting documentation of expenses, Project progress and other documents as required, which has been pre-approved by LACMTA, all as described in Part II, Section 6.1 of this FA, shall satisfy LACMTA invoicing requirements. Grantee shall only submit for payment the LACMTA pre-approved Quarterly Progress/Expenditure Report Packets to the LACMTA Project Manager at the email address shown in Part I and to LACMTA Accounts Payable Department as shown below.
Submit invoice with supporting documentation to:
[email protected] (preferable)
or
mail to:
Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
All invoice material must contain the following information:
Re: LACMTA Project ID# MM5507.18 and FA# 9200000000M550718 Minji Kwon; Mail Stop 99-18-2
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 8 Measure M Funding Agreement MSP
4. USE OF FUNDS
4.1 GRANTEE shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the Reporting and Expenditure Guidelines, the specifications for use for the transportation purposes described in the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures.
4.2 Attachment C shall constitute the agreed upon Scope of Work between LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be used towards the completion of the Scope of Work detailed in Attachment C.
4.3 GRANTEE shall not use the Funds to substitute for any other funds or projects not specified in this FA. Further, GRANTEE shall not use the Funds for any expenses or activities above and beyond the approved Scope of Work (Attachment C) without an amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his Designee. To the extent LACMTA provides GRANTEE with bond or commercial paper proceeds, such Funds may not be used to reimburse for any costs that jeopardize the tax exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.
4.4 GRANTEE must use the Funds in the most cost-effective manner. If GRANTEE intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with GRANTEE contracting procedures and consistent with State law as appropriate. GRANTEE will also use the Funds in the most cost- -
staff time. This effective use of funds provision will be verified by LACMTA through ongoing Project monitoring and through any LACMTA interim and final audits.
4.5 award, or administration of a third-party contract or sub-agreement supported by the Funds if a real or apparent conflict of interest would be involved. A conflict of interest would include, without limitation, an organizational conflict of interest or when any of the following parties has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any organization that employs or intends to employ any of the above. This conflict of interest provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and final audits.
4.6 If a facility, equipment (such as computer hardware or software), vehicle or property, purchased or leased using the Funds, ceases to be used for the proper use as originally stated in the Scope of Work, or the Project is discontinued, any Funds expended for that purpose must be returned to LACMTA as follows: GRANTEE shall be required to repay the Funds in proportion to the useful life remaining and in an equal proportion of the grant to GRANTEE Funding Commitment ratio.
4.7 If the Project requires the implementation of an Intelligent FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 9 Measure M Funding Agreement MSP
the Regional ITS Architecture. Attachment G, the Los Angeles County Regional ITS Architecture (CONNECT-IT) Consistency Self-Certification Form, must be completed and signed for planned ITS projects and/or ITS projects that use local, state, or federal funds programmed or administered through LACMTA. Refer to www.laconnect-it.com to find information about the CONNECT-IT Service Packages.
4.8 If any parking facilities are designed and/or constructed using the Funds, GRANTEE shall coordinate with LACMTA parking program staff (see www.metro.net for staff listing) in the planning, design and management of the facility and shall ensure that its implementation is consistent with the LACMTA adopted parking policy.
For the parking policy, see
http://media.metro.net/projects_studies/call_projects/images/09%20Appendix%20D%20Pa rking%20Policy.pdf
5. REIMBURSEMENT OF FUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in support of the Quarterly Progress/Expenditure Reports. LACMTA will make all disbursements electronically unless an exception is requested in writing. Reimbursements via Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must register in before grant payments can be made.
The link to the portal can be found at http://media.metro.net/uploads/EBB/Vendor Portal Registration.pdf. GRANTEE must provide detailed supporting documentation with its Quarterly Progress/Expenditure Reports. GRANTEE Funding Commitment, if any, must be
6. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS
6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of the months November, February, May and August to the LACMTA Project Manager for review and pre-approval of the applicable report. LACMTA Project Manager shall review and respond in writing to the draft Quarterly Progress/Expenditure Report within thirty (30) calendar days from receipt. Grantee shall submit the LACMTA pre-approved Quarterly Progress/Expenditure Should
GRANTEE fail to submit either the draft or pre-approved reports within five (5) days of the due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, and approved. The Quarterly Progress/Expenditure Reports shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not impact the final milestone date. All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GRANTEE can submit such an invoice once per month with supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 10 Measure M Funding Agreement MSP
within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not eligible for reimbursement.
6.2 GRANTEE shall submit the Project expenditure estimates for the subsequent fiscal year by February of each year. LACMTA will use the estimates to determine the Project budget for the upcoming fiscal year.
6.3 LACMTA, and/or its designee, shall have the right to conduct audits of the Project as deemed appropriate, such as financial and compliance audits, interim audits, preaward audits, performance audits and final audits. LACMTA will commence a final audit within six (6) months of receipt of acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA, and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this FA. The allowability of costs for GRANTEE
for this Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87. The allowability of costs for GRANTEE
expenditures submitted to LACMTA through GRANTEE Quarterly Progress/Expenditures shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR) Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the final audit is sent to GRANTEE.
6.4 GRANTEE
records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related . Such records shall be open to
inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project.
These records must be retained by GRANTEE for three years following final payment under this Agreement. Payment of r
final audit is completed.
6.5 GRANTEE shall cause all contractors to comply with the requirements of Part II, Section 6, paragraphs 6.3 and 6.4 above. GRANTEE shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project.
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 11 Measure M Funding Agreement MSP
6.6 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all GRANTEE and its contractors related to the Project, and shall be allowed to interview any employee of GRANTEE and its contractors through final payment to the extent reasonably practicable.
6.7 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of GRANTEE and its contractors, shall have access to all necessary records, including reproduction, at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this FA.
6.8 When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service (IRS), as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
6.9 GRANTEE shall be responsible for ensuring all contractors/ subcontractors for the Project comply with the terms of the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures. GRANTEE shall cooperate with LACMTA Management Audit Services Department such that LACMTA can meet its obligations under the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures.
6.10 GRANTEE shall certify each invoice by reviewing all subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.11 GRANTEE shall also certify final costs of the Project to ensure all costs are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.12 LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of compliance with other terms and conditions as defined by this FA, including the access to records provisions of Part II, Section 6.
7. GRANT
This is a one-time only grant of the Measure M Funds subject to the terms and conditions agreed to herein. This grant does not imply nor obligate any future funding commitment on the part of LACMTA.
8. SOURCES AND DISPOSITION OF FUNDS
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 12 Measure M Funding Agreement MSP
8.1 The obligation for LACMTA to grant the Funds for the Project is subject to sufficient Funds being made available for the Project by the LACMTA Board of Directors. If such Funds are not made available as anticipated from Measure M Program revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds become available. LACMTA shall have no obligation to provide any other funds for the Project, unless otherwise agreed to in writing by LACMTA.
8.2 GRANTEE shall fully fund and contribute the GRANTEE Funding Commitment, if any is identified in the Project Funding (Attachment A), towards the cost of the Project. If the Funds identified in Attachment A are insufficient to complete the Project, GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Project.
8.3 GRANTEE shall be responsible for any and all cost overruns for the Project pursuant to Section 8.2.
8.4 GRANTEE shall be eligible for the Funds up to the grant amount specified in Part I, Section 2 of this FA subject to the terms and conditions contained herein.
Any Funds expended by GRANTEE prior to the Effective Date of this FA shall not be reimbursed nor shall they be credited toward the GRANTEE Funding Commitment requirement, without the prior written consent of LACMTA. GRANTEE Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at GRANTEE , or as delineated in a Letter of No Prejudice executed by the prospective GRANTEE and LACMTA.
8.5 If GRANTEE receives outside funding for the Project in addition to the Funds identified in the Project Funding and the Expenditure Plan at the time this grant was awarded, this FA shall be amended to reflect such additional funding. If, at the time of final invoice or voucher, funding for the Project (including the Funds, GRANTEE Funding Commitment, and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same proportion as the sources of funds from each party to this FA as specified in the Project Funding and both the Funds and GRANTEE Funding Commitment required for the Project shall be reduced accordingly. LACMTA shall have the right to use any cost savings associated with the Funds at its sole discretion, including, without limitation, programming the unused Funds to another project or to another grantee within the subregion in accordance with the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures. If, at the time of final voucher, it is determined that GRANTEE has received Funds in excess of what GRANTEE should have received for the Project, GRANTEE shall return such overage to LACMTA within 30 days from final voucher.
9. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS
9.1 GRANTEE must demonstrate timely use of the Funds by:
(i) Executing this FA within ninety (90) days of receiving formal transmittal of the FA from LACMTA, or by December 31 of the FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 13 Measure M Funding Agreement MSP
first Fiscal Year in which the Funds are programmed, whichever date is later; and
(ii) Beginning Project Design, Preliminary Engineering-(PE) within six (6) months from completion of environmental clearance, if appropriate.
(iii) Expending Right-of-Way costs (including by deposit into a condemnation action) by the end of the second (2nd) fiscal year following the year the Funds were first programmed; and (iv) Executing Contracts for Construction or Capital purchase within twelve (12) months from the date of completion of design; and (v) Delivering Work in accordance with schedule; changes to the schedule will require an Amendment to Attachment C to reflect updated milestone dates. Meeting the Project milestone due dates as agreed upon by the LACMTA and GRANTEE in
Attachment C of this FA; and
(vi) Submitting the Quarterly Progress/Expenditure Reports as described in Part II, Section 6.1 of this FA; and
(vii) Expending the Funds granted under this FA for allowable costs within three years or 36 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed for FY 2023-24 are subject to lapse by June 30, 2026. All Funds programmed for FY 2024-25 are subject to lapse by June 30, 2027. All Funds programmed for FY 2025-26 are subject to lapse by June 30, 2028. All Funds programmed for FY 2026-27 are subject to lapse by June 30, 2029.
9.2 In the event that the timely use of the Funds is not demonstrated as described in Part II, Section 9.1 of this FA, the Project will be reevaluated by LACMTA as part of its Annual Update process and the Funds may be reprogrammed to another project by the LACMTA Board of Directors in accordance with the Ordinance, the Guidelines and the MultiYear Subregional Programs Administrative Procedures. In the event that all the Funds are reprogrammed, this FA shall automatically terminate.
10. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GRANTEE fails to comply with the terms and conditions contained herein; and/or (ii) GRANTEE fails to perform satisfactorily or make material changes, as determined by LACMTA at its sole discretion, to the Expenditure Plan, the Scope of Work, or the Project Funding without LACMTA consent or approval as provided herein.
11. REMEDIES
11.1 In the event of a Default by GRANTEE, LACMTA shall provide written notice of such Default to GRANTEE with a 30-day period to cure the Default. In the event GRANTEE fails to cure the Default, or commit to cure the Default and commence the same within such 30-day period to the satisfaction of LACMTA, LACMTA shall have the following FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 14 Measure M Funding Agreement MSP
remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any Funds disbursed to GRANTEE as allowed by law or in equity.
11.2 Effective upon receipt of written notice of termination from LACMTA, GRANTEE shall not undertake any new work or obligation with respect to this FA unless so directed by LACMTA in writing. Any Funds expended after termination shall be the sole responsibility of GRANTEE.
11.3 The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity.
12. COMMUNICATIONS
12.1 GRANTEE shall ensure that all Communication Materials contain Recipient Communications line at
http://metro.net/partners-civic. The Funding Recipient Communications Guidelines may be changed from time to time during the course of this Agreement. GRANTEE shall be responsible for complying with the latest Funding Recipient Communications Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.
12.2 include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites radio and public service announcements, electronic media, and construction site signage.
found in the Funding Recipient Communications Guidelines.
12.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. The preferred logo lock-up for Funding Recipients to use is included in the Funding Recipient Communications Guidelines.
12.4 GRANTEE shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.
12.5 The LACMTA Project Manager shall be responsible for monitoring GRANTEE compliance with the terms and conditions of this Section. failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.
13. OTHER TERMS AND CONDITIONS
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 15 Measure M Funding Agreement MSP
13.1 This FA, along with its Attachments, constitutes the entire understanding between the parties, with respect to the subject matter herein. The FA shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original FA or the same level of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions or supplements to become incorporated automatically into this Agreement as though fully set forth herein.
13.2 GRANTEE is obligated to continue using the Project dedicated to the public transportation purposes for which the Project was initially approved. The Project rightof-way, the Project facilities constructed or reconstructed on the Project site, and/or Project property purchased, excluding construction easements and excess property (whose proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE Funding Commitment ratio), shall remain dedicated to public transportation use in the same proportion and scope and to the same extent as described in this FA. Equipment acquired as part of the Project, including office equipment, vehicles, shall be dedicated to that use for their full economic life cycle, including any extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.
13.3 In the event that there is any legal court (e.g., Superior Court of the State of California, County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the parties to enforce or interpret this FA, to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and
13.4 Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by GRANTEE under or in connection with any work performed by and or service provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under this FA. GRANTEE shall fully indemnify, defend and hold LACMTA and its subsidiaries, and its officers, agents and employees harmless from and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of risk of property, any environmental obligation, any legal fees and any claims for damages of any nature whatsoever arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE, or its officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE s obligations under this FA; or (iii) any act or omission of GRANTEE, or its officers, agents, employees, contractors or subcontractors in the performance of the work or the provision of the services, in connection with the Project including, without limitation, the Scope of Work, described in this FA.
13.5 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this FA.
FTIP #: N/A
Subregion ID: South Bay
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev: 05.20.2025 16 Measure M Funding Agreement MSP
13.6 GRANTEE shall comply with and ensure that work performed under this FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations, and LACMTA requirements including any amendments thereto.
13.7 GRANTEE agrees that the applicable requirements of this FA shall be included in every contract entered into by GRANTEE or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.
13.8 GRANTEE shall not assign this FA, or any part thereof, without prior approval of the LACMTA Chief Executive Officer or his designee. Any assignment by GRANTEE without said prior consent by LACMTA shall be void and unenforceable.
13.9 This FA shall be governed by California law. If any provision of this FA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.
13.10 The covenants and agreements of this FA shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns.
13.11 GRANTEE will advise LACMTA prior to any key Project staffing changes. Notice will be given to the parties at the address specified in Part I, unless otherwise notified in writing of change of address or contact person.
13.12 GRANTEE, in the performance of the work described in this FA, is not a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise.
SOURCES OF FUNDS Prior Years FY2023-24 FY2024-25 FY2025-26 FY2026-27 Total Budget
% of Budget
LACMTA PROGRAMMED FUNDING
MEASURE M MSP FUNDS $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ 160,000 SUM PROG LACMTA FUNDS $ - $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ - $ 160,000 100% OTHER NON LACMTA FUNDING:
LOCAL: $ - 0%
STATE: $ - 0%
FEDERAL: $ - 0%
PRIVATE OR OTHER: $ - 0%
SUM NON-LACMTA FUNDS $ - $ - $ - $ - $ - $ - $ - 0
TOTAL PROJECT FUNDS $ - $ 40,000 $ 40,000 $ 40,000 $ 40,000 $ - $ 160,000 100%
ATTACHMENT A -PROJECT FUNDING
Measure M MSP - Southbay Highway Operational Improvements Program - Funding Agreement Projects - FA#: 9200000000MM5507.18 Project Title: 135th St Improvements Project ID#: MM5507.18
PROGRAMMED BUDGET - SOURCES OF FUNDS
03.01.19 Measure M Funding Agreement - MSP
Attachment A - Project Funding
SOURCES OF FUNDS FY 2025-26
Qtr 1
FY 2025-26
Qtr 2
FY 2025-26
Qtr 3
FY 2025-26
Qtr 4
FY 2026-27
Qtr 1
FY 2026-27
Qtr 2
FY 2026-27
Qtr 3
FY 2026-27
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS: $0
Planning Activities/Prog Dev $1,000 $1,000 $1,000 $2,000 $5,000 Environmental $1,000 $1,000 $1,000 $2,000 $5,000
Design and PS&E $10,000 $10,000 $10,000 $10,000 $40,000 Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total MEASURE M $2,000 $2,000 $2,000 $4,000 $10,000 $10,000 $10,000 $10,000 $50,000 SUM PROG LACMTA FUNDS: $2,000 $2,000 $2,000 $4,000 $10,000 $10,000 $10,000 $10,000 $50,000 OTHER NON LACMTA FUNDING:
LOCAL: $0
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total FEDERAL $0 $0 $0 $0 $0 $0 $0 $0 $0
PRIVATE: $0
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0 PROJECT FUNDING
PROJECT FUNDING
FY2025-26 and FY2026-27 $2,000 $2,000 $2,000 $4,000 $10,000 $10,000 $10,000 $10,000 $50,000
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure M MSP - Southbay Highway Operational Improvements Program - Funding Agreement Projects - FA#: 9200000000MM5507.18 Project Title: 135th Street Improvement Project Project ID#: MM5507.18
PROGRAMMED SOURCES OF FUNDS
09.10.19 2 of 3
Measure M Funding Agreement - MSP
Attachment B - Expenditure Plan
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure M MSP - Southbay Highway Operational Improvements Program - Funding Agreement Projects - FA#: 9200000000MM5507.18 Project Title: 135th Street Improvement Project Project ID#: MM5507.18
PROGRAMMED SOURCES OF FUNDS
SOURCES OF FUNDS FY2027-28
Qtr 1
FY2027-28
Qtr 2
FY2027-28
Qtr 3
FY2027-28
Qtr 4
FY2028-29 Qtr
1 FY2028-29 Qtr
2 FY2028-29 Qtr
3 FY2028-29 Qtr
4 TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $10,000 $10,000 $10,000 $10,000 $15,000 $15,000 $20,000 $20,000 $110,000 Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total MEASURE M $10,000 $10,000 $10,000 $10,000 $15,000 $15,000 $20,000 $20,000 $110,000 SUM PROG LACMTA FUNDS: $10,000 $10,000 $10,000 $10,000 $15,000 $15,000 $20,000 $20,000 $110,000 OTHER NON LACMTA FUNDING:
LOCAL:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total FEDERAL $0 $0 $0 $0 $0 $0 $0 $0 $0
PRIVATE:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0
PROJECT FUNDING
FY2027-28 and FY2028-29 $10,000 $10,000 $10,000 $10,000 $15,000 $15,000 $20,000 $20,000 $110,000 TOTAL LACMTA FUNDS $12,000 $12,000 $12,000 $14,000 $25,000 $25,000 $30,000 $30,000 $160,000 TOTAL NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $12,000 $12,000 $12,000 $14,000 $25,000 $25,000 $30,000 $30,000 $160,000
09.10.19 3 of 3
Measure M Funding Agreement - MSP
Attachment B - Expenditure Plan
FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay) Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev. 06.27.24 1 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
ATTACHMENT C
SCOPE OF WORK
CAPITAL PROJECT
PROJECT TITLE:
135th Street Mobility Improvement Project
PROJECT LOCATION:
The project is located at 135th Street in the City of Hawthorne, in the Los Angeles County area PROJECT LIMITS:
This project limits are 135th Street between Glasgow Ave to Aviation Blvd.
NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:
The main goal of the project is to improve and implement different modes of mobility along 135th Street in the City of Hawthorne. The limits of the project are from Glasgow Ave to Aviation Blvd. The proposed improvements are directed toward enhancing the vehicular/bus transit circulation, improving pedestrian facilities and implementing a class III bike route along 135th Street.
This project will promote multi-modal transportation by enhancing pedestrian facilities and implementing a bike route to give commuters a variety of transportation choices thereby minimizing single driver traffic on 135th Street
There have been numerous concerns and complaints to enhance the mobility along 135th Street. Motorists frequently experience delays especially at the intersection of 135th Street and Glasgow Ave due to excessive traffic at the four-way stop sign that creates congestion.
In addition, there is relatively high pedestrian volume due to its close vicinity to schools (Juan Cabrillo Elementary School, School Wiseburn Child Development Center, Wiseburn Library, Dana Middle School, Divinci High School) and this leads to a long delay to motorist on 135th Street.
The purpose of this project is to enhance pedestrian safety by increasing the awareness of uncontrolled crosswalk and pedestrian path of travel in the 135th Street area, Hawthorne, through the installation of warning signs, pavement marking and adding or widening sidewalks, and upgrade ADA ramps, and installation of BMPs system.
The width of 135th Street is 60ft. which has an adverse effect on pedestrian circulation, taking more than 15 seconds on average, at the average walking speed of 3.5 feet per second, to cross. The relative speed and volume of traffic on 135th Street coupled with the high volume of turning movements and through traffic due to the direct access to nearby schools produce FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay) Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev. 06.27.24 2 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
a situation where crossing the avenue is difficult and time consuming. The 135th Street Mobility Improvement Project will make enhancements to improve traffic flow, increase pedestrian safety and improve the efficiency of public transit.
PROJECT BACKGROUND:
135th Street is a major east and west collector street in the southbay area of Los Angeles County with a daily traffic volume of 11,000 per day. This street provides direct access to Juan Cabrillo Elementary School, School Wiseburn Child Development Center, Wiseburn Library, Dana Middle School, Divinci High School and City of El Segundo, and unincorporated areas of the Los Angeles County.
1) There are numerous benefits with the pedestrian improving pedestrian visibility, assisting in the upgrade of access ramps and beautification the street with landscaping opportunity.
The scope involves all phases PA/ED and PS&E. The project will environmentally clear and to modify and upgrade traffic signal system, traffic striping, adjustment of utilities, excavation and removal of existing pavement, concrete, asphalt and construction of curb, gutter, sidewalks, driveways, ADA ramps, Bike Lanes, and pedestrian safety elements. Additionally, other items not listed here may be necessary to complete the improvements. Detailed intersection improvements can be found below.
The project includes the following improvements and to effectively implement this project. • Upgrade signal wirings and detection sensors including bicycle sensors. This will improve the reliability of the traffic signal system and provide detection of bicycle traffic. The new detection system includes the installation of advance sensors that will enable the signal system to extend the green time for the approaching vehicle to adequately clear the intersection. • Upgrade traffic signal controllers and cabinet This will enhance the reliability of the signal operation and minimize traffic congestion due to malfunction of signal equipment. • Upgrade traffic signal poles and signal heads. This will vastly improve the visibility of the signal heads. Some of the existing traffic signal poles will be upgraded with safety lights and they will be positioned to light up each crosswalk. This will enhance pedestrian safety by improving their visibility.
• Upgrade pedestrian signal with count-down features. This will enhance pedestrian safety by informing the pedestrian how much time they have to cross the street. • Upgrade disabled access ramps at all intersections to enhance accessibility to sidewalk and minimize the pedestrians' need to travel on the street minimizing pedestrian related conflicts. • Improvements to pavement at the entire project limits by removing and replacing deteriorated pavement sections and overlay the entire Street with a new layer of asphalt. The pavement FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay) Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev. 06.27.24 3 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
will minimize the needs to close traffic lanes for maintenance purpose and thereby improve traffic circulation.
• A warrant study for Glasgow at 135th Street to create a signalized intersection and decrease the traffic impact at La Cienega during peak hours.
PROJECT BUDGET:
COMPONENT AMOUNT
PA/ED 10,000
PS and E 150,000
----------------------------------------------------
Total Budget $ 160,000
PROJECT FUNDING:
PHASE
LACMTA –
MEASURE M FUNDS
LOCAL AGENCY
(IF ANY) TOTAL
PA/ED 10,000
PS&E 150,000
TOTAL BUDGET COST 160,000
DESIGN:
I. Preliminary Design – “Project Report” as Final Work Product
Tasks to be performed include, but are not limited to, the following:
A. Account for field visits of the project area to identify design issues. Record existing site conditions in photographs and/or video.
B. Read, review and understand all aspects and goals of the Lead Agency’s General Plan Circulation Element and other plans, as these plans pertain to the widening and ultimate build-out
C. Incorporate provided layout plans to be incorporated into the final design.
D. Provide a complete survey of the project area, establishing horizontal and vertical control for the project. Mapping shall include topographic features within 50 feet of project area.
E. Identify and coordinate with all utilities in the project area to facilitate the final design of the Project.
FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay) Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev. 06.27.24 4 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
F. Conduct geotechnical investigations
G. Identify right-of-way acquisitions, and/or vacations to provide for the optimal alignment of Road, which shall incorporate roadway widening, development build outs and preservation of existing improvements and scenic character of the area.
H. Identify street pavement structural sections for project area.
I. Identify all drainage/BMP structure improvements, based upon hydrology, hydraulic calculations and water quality issues. Structural BMPs shall be incorporated into the street design for stormwater quality improvements prior to entering natural waterways.
J. Prepare and submit an Engineer’s construction cost estimate for all recommended improvements identified in the Report.
II. Environmental Analysis
Tasks to be performed include, but are not limited to, the following
A. Conduct the required technical analysis for the project.
B. Prepare, following completion of appropriate technical analysis, an Administrative Draft IS, consistent with CEQA Guidelines Appendix G, for review and approval by the City.
C. Coordinate with the City and prepare permit applications/notifications for the Project as applicable.
III. Final Design – Plans, Specifications and Estimates
Tasks to be performed include, but are not limited to, the following:
A. Design the ultimate build out and ultimate repair strategy based on the City reviewed “Summary Letter Report”.
B. Prepare civil roadway plans for the required improvements, consistent with City format. At a minimum, the plan set shall include Title Sheet, Site Plan, General Construction Notes, Horizontal Control, Typical Sections and Details, Plan and Profile, Drainage/BMP Structure(s) Details, Traffic Striping/Signage/Signal Plans, Street Lighting/Electrical, Bike Lane Plans, and Median/Landscaping Plans.
C. Submittal of plan set shall be delivered at 50% and 90% complete and final (five (5) sets per submittal). When project is complete, the Consultant shall provide AutoCAD files for all plan sheets.
D. Assist the City for the Community Information Workshop after the 90% submittal by preparing exhibits and attending booths
E. Prepare construction specifications consistent with City format (SSPWC “Greenbook” APWA, current edition with updates.
F. Submittal of specifications shall be delivered to the City at 90% complete and final.
When project is complete, the Consultant shall provide a digital file of specification package in Microsoft Word format for Windows.
G. Prepare an engineer’s construction cost estimate based on the itemized quantity takeoff from the contract documents.
H. Submittal of the engineer’s construction cost estimate shall be delivered to the City at 90% complete and final in a spreadsheet format.
FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay) Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev. 06.27.24 5 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
IV. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:
A. Meet as needed with the City to accomplish Project tasks as outlined. Meetings expected between the Consultant and City, shall be and not be limited to: Project Kick-off Meeting, progress meetings and preparation for the Community Information Workshop at 90% design completion.
B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
MILESTONES: The implementation schedule for this project will be as follows.
START DATE COMPLETION DATE
PLANNING
Prepare Concept Report 7/1/25 2/28/26
Prepare Feasibility Study 7/1/25 2/28/26
Prepare Project Study Report 7/1/25 2/28/26
Intelligent Transportation System (ITS) 7/1/25 2/28/26
Feasibility Study 7/1/25 2/28/26
Concept Exploration 7/1/25 2/28/26
PRELIMINARY DESIGN
Prepare Detailed Design Plans 7/1/25 2/28/26
Prepare Detailed Construction Plans 7/1/25 2/28/26
Prepare Project Cost Estimate 7/1/25 2/28/26
Intelligent Transportation System (ITS) 7/1/25 2/28/26
Concept of Operations 7/1/25 2/28/26
System Requirements 7/1/25 2/28/26
High Level Design 7/1/25 2/28/26
PA&ED
Prepare Environmental Document 2/28/26 3/30/26
Scoping 2/28/26 3/30/26
Technical Studies 2/28/26 3/30/26
Draft Environmental Document 2/28/26 3/30/26
Final Environmental Document 2/28/26 3/30/26
Community Outreach 2/28/26 3/30/26
Secure Project Approval 2/28/26 3/30/26
Categorical Exemption Filing 2/28/26 3/30/26
Insert other PAED milestones 2/28/26 3/30/26
PS&E
35% PS&E
Preliminary Investigations 7/1/26 4/30/27
Preliminary Foundation 7/1/26 4/30/27
Geometric Drawings 7/1/26 4/30/27
Bridge Type Selection Roadway and Retrofit
Strategy
7/1/26 4/30/27
ADL Review 7/1/26 4/30/27
Utilities 7/1/26 4/30/27
Right-of-Way 7/1/26 4/30/27
Estimating 7/1/26 4/30/27
Civic Design 7/1/26 4/30/27
Structural Design 7/1/26 4/30/27
FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay) Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev. 06.27.24 6 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
Detailed Design 3/30/26 4/30/27
ITS Drawings 3/30/26 4/30/27
System Plans 3/30/26 4/30/27
Communications Plans 3/30/26 4/30/27
Systems Integrations Plans 3/30/26 4/30/27
Software Specifications 7/1/26 4/30/27
Project Review & Comments 7/1/26 4/30/27
65% PS&E
Civil Design Plans 5/1/27 6/30/28
Right-of-Way Engineering 5/1/27 6/30/28
Structural Design 5/1/27 6/30/28
Prepare Project Cost Estimate 5/1/27 6/30/28
Detailed Design 5/1/27 6/30/28
ITS Drawings 5/1/27 6/30/28
System Plans 5/1/27 6/30/28
Communications Plans 5/1/27 6/30/28
Systems Integrations Plans 5/1/27 6/30/28
Equipment Specifications 5/1/27 6/30/28
Software Specifications 5/1/27 6/30/28
Project Review & Comments 5/1/27 6/30/28
95% PS&E
Civil Design Plans 7/1/28 6/30/29
Structural Design 7/1/28 6/30/29
Detailed Design 7/1/28 6/30/29
ITS Drawings 7/1/28 6/30/29
System Plans 7/1/28 6/30/29
Communications Plans 7/1/28 6/30/29
Systems Integrations Plans 7/1/28 6/30/29
Equipment Specifications 7/1/28 6/30/29
Software Specifications 7/1/28 6/30/29
Submit Final PS&E 7/1/28 6/30/29
Outside Agency Review 7/1/28 6/30/29
FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay) Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
Rev. 06.27.24 7 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
ATTACHMENT C - Location Map(s):
12.06.19 Measure M Funding Agreement – MSP
Attachment D – Reporting Guidelines
1 FA ATTACHMENT D
PROJECT REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
• Quarterly Progress/Expenditure Report (Attachment D2) are required for all projects.
The GRANTEE shall be subject to and comply with all applicable requirements of the funding agency regarding project-reporting requirements. In addition, GRANTEE will submit the Quarterly Expenditure Report to the LACMTA, after receiving LACMTA Project Manager’s acceptance of the draft report, at
[email protected] or by mail to Los Angeles Metropolitan Transportation Authority, Accounts Payable, P. O. Box 512296, Los Angeles, California 90051-0296. Please note that letters or other forms of documentation may not be substituted for this form.
• The Quarterly Progress/Expenditure Report covers all activities related to the project and lists all costs incurred. It is essential that GRANTEE provides complete and adequate response to all the questions. The expenses listed must be supported by appropriate documentation with a clear explanation of the purpose and relevance of each expense to the project.
• In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided. • GRANTEE is required to track and report on the project schedule. LACMTA will monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported each quarter.
• The draft Quarterly Expenditure Report is due to the LACMTA as soon as possible after the close of each quarter, but no later than the following dates for each fiscal year:
Quarter
Report Due Date
July –September November 30
October - December February 28
January - March May 31
April - June August 31
LACMTA Project Manager shall review and respond in writing to the draft Quarterly Expenditure Report within thirty (30) calendar days from receipt.
Upon completion of the Project a final report that includes project’s final evaluation must be submitted.
12.06.19 Measure M Funding Agreement – MSP
Attachment D – Reporting Guidelines
2 EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope of Work (FA Attachment C) is considered ineligible and will not be reimbursed by the LACMTA unless prior written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
• Any expense charged to the grant must be clearly and directly related to the project. • Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of the project and for the direct benefit of the project as specified in the Scope of Work (Attachment C). Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project. • LACMTA is not responsible for, and will not reimburse any costs incurred by the GRANTEE prior to the Effective Date of the FA, unless written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
DEFINITIONS
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification.
• Excessive Cost: Any expense deemed “excessive” by LACMTA staff would be adjusted to reflect a “reasonable and customary” level. For detail definition of “reasonable cost”, please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations. • Ineligible Expenditures: Any activity or expense charged above and beyond the approved Scope of Work is considered ineligible.
Invoice #
QUARTERLY PROGRESS/EXPENDITURE REPORT Invoice Date
FA#
Quarterly Report #
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
[email protected]
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment D) for further information.
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section.
Retention Amount
This Quarter Expenditure
Project Quarter Expenditure
Net Invoice Amount (Less
Retention)
LACMTA Measure M MSP Grant $
Grantee To Complete
LACMTA FA MEASURE M ATTACHMENT D-2
SECTION 1: QUARTERLY EXPENSE REPORT
Total Project Budget
Project-to-Date Expenditure
Funds Expended to Date (Include
this Quarter)
9200000000M
Balance Remaining
% of Project Budget Expended to
Date
12.06.19 1
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
PROJECT TITLE:
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year : 2018-19 2019-20 2020-21
2021-22 2022-23 2023-24
Quarter : Q1: Jul - Sep Q2: Oct - Dec
Q3: Jan - Mar Q4: Apr - Jun
DATE SUBMITTED:
Measure M Multi-Year Subregional Program Type:
Phone Number:
E-mail:
Grantee Contact / Project
Manager
Phone Number:
Mailing Address:
City / Agency:
Department:
SECTION 2: GENERAL INFORMATION
Contact Name:
Job Title:
Name:
FA #:
LACMTA Project Manager
E-mail:
12.06.19 2
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
Start Date End Date
Ground Breaking Event
On schedule per original FA schedule Less than 12 months behind original schedule Between 12-24 months behind original schedule More than 24 months behind original schedule Yes No Not Applicable
Yes No Not Applicable
Others
Vehicle Purchase
Environmental
End Date
1. DELIVERABLES & MILESTONES
Original FA Schedule in Scope of Work
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 ND AND 3 RD COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and recalculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
Right-of-Way Acquisition
Actual Schedule
Total Project Duration (Months)
Ribbon Cutting Event
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
Start Date
Construction
Design
FA Milestones
SECTION 3 : QUARTERLY PROGRESS REPORT
B. Was the project design started within 6 months of the date originally stated in the FA? C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
2. PROJECT COMPLETION
12.06.19 3
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".
5. ACTION ITEMS TO RESOLVE DELAY
List tasks or milestones accomplished and progress made this quarter.
6. UPCOMING QUARTERLY TASKS / MILESTONES
List tasks or milestones expected to be accomplished next quarter.
7. PLAN EXPENDITURES
Provide expected expenditures (estimated) for next quarter.
3. TASKS / MILESTONES ACCOMPLISHED
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.
12.06.19 4
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
12.06.19 5
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
1 2
3 4
5 6
7 8
9 10
11 12
13 Invoice Payment Information:
Signature Date
Name Title
LACMTA will make all disbursements electronically unless an exception is requested in writing. Reimbursements via Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must register in LACMTA's iSupplier portal and submit an application before grant payments can be made. The link to the portal can be found at http://media.metro.net/uploads/EBB/Vendor Portal Registration.pdf.
Written exception requests for Check Payments should be completed and emailed to Accounts Payable at [email protected].
TOTAL EXPENSES CHARGED TO LACMTA MEASURE
M GRANT
Invoice
Reference
Pg(s)
stated in this report is true and correct.
All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above).
Note:
TOTAL $ -
ITEM
and that to the best of my knowledge and belief the information I certify that I am the responsible Project Manager or fiscal officer and representative of SECTION 4. ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER INVOICE #
All expenses and charges must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation.
The total amounts shown here must be equal to this quarter’s expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.
12.06.19 6
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
FTIP #: N/A
Subregion ID: Interchange 405, I-110, I-105, and SR-91
Ramp and Interchange Improvements (South Bay)
Project#: MM5507.18
FA# 9200000000M5507.18
03.01.19 Measure M FA - MSP
Attachment F Bond Requirements
1 ATTACHMENT F
BOND REQUIREMENTS
The provisions of this Attachment F apply only if and to the extent some or all of the Funds are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt for federal tax purposes (collectively, the "Bonds").
GRANTEE acknowledges that some or all of the Funds may be derived from Bonds, the interest on which is tax-exempt for federal tax purposes. GRANTEE further acknowledges its understanding that the proceeds of the Bonds are subject to certain ongoing limitations relating to the use of the assets financed or provided with such proceeds ("Project Costs" or "Project Components") in the trade or business of any person or entity other than a governmental organization (any such use by a person or entity other than a governmental organization is referred to as "Private Use"). Private Use will include any sale, lease or other arrangement pursuant to which a nongovernmental person or entity receives a legal entitlement of a Project Component and also includes certain agreements pursuant to which a nongovernmental person will operate or manage a Project Component. Each quarterly invoice submitted by GRANTEE to reimburse prior expenditures (or to be received as an advance) shall provide information regarding the specific Project Costs or Project Components to which the Funds which pay that invoice will be allocated and whether there is or might be any Private Use associated with such Project Costs or Project Components.
GRANTEE will, for the entire time over which LACMTA's Bonds or other debt remains outstanding, (1) notify and receive LACMTA' s approval prior to entering into any arrangement which will or might result in Private Use and (2) maintain records, including obtaining records from contractors and subcontractors as necessary, of all allocations of Funds to Project Costs or Project Components and any Private Use of such Project Costs or Project Components in sufficient detail to comply and establish compliance with Section 141 of the Internal Revenue Code of 1986, as amended (the "Code"), or similar code provision then in effect and applicable, as determined by LACMTA in consultation with its bond counsel.
GRANTEE will designate one or more persons that will be responsible for compliance with the obligations described in this Attachment F and notify LACMTA of such designations.
Rev: 04.28.2020 1 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Subregion ID: Interchange 405, I110, I-105, and SR-91 Ramp and Interchange Improvements ሺSouth Bayሻ
Project#: MM5507.18
FA# 9200000000M5507.18
ATTACHMENT G
SPECIAL GRANT CONDITIONS
LOS ANGELES COUNTY REGIONAL ITS ARCHITECTURE (CONNECT-IT)
CONSISTENCY SELF-CERTIFICATION POLICY FORM
This Los Angeles County Regional ITS Architecture ሺCONNECT-ITሻ consistency selfcertification form should be completed and executed for all ITS Projects or Projects with ITS elements. The form should be sent to LACMTA for any planned ITS projects or proposed funding involving Local, State or Federal funds programmed or administered through the LACMTA.
1. Project Title: 135th St Mobility Improvement Project
2. Name of Sponsoring Agency: City of Hawthorne
3. Contact Name: Akbar Farokhi
4. Contact Phone: ሺ310ሻ 349-2980
5. Contact Email: [email protected]
6. Project Description:
135th Street is a major east and west collector street in the South Bay area of Los Angeles County with a daily traffic volume of 11,000 per day. This street provides direct access to Juan Cabrillo Elementary School, School Wiseburn Child Development Center, Wiseburn Library, Dana Middle School, DaVinci High School and City of El Segundo, and unincorporated areas of the Los Angeles County.
1ሻ There are numerous benefits with the pedestrian improving pedestrian visibility, assisting in the upgrade of access ramps and beautification the street with landscaping opportunity.
The scope involves all phases PA/ED and PS&E. The project will environmentally clear and to modify and upgrade traffic signal system, traffic striping, adjustment of utilities, excavation and removal of existing pavement, concrete, asphalt and construction of curb, gutter, sidewalks, driveways, ADA ramps, Bike Lanes, and pedestrian safety elements.
Additionally, other items not listed here may be necessary to complete the improvements.
Detailed intersection improvements can be found below.
The project includes the following improvements and to effectively implement this project. Upgrade signal wirings and detection sensors including bicycle sensors. This will improve the reliability of the traffic signal system and provide detection of bicycle traffic. The new detection system includes the installation of advance sensors that will enable the signal system to extend the green time for the approaching vehicle to adequately clear the intersection.
Rev: 04.28.2020 2 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Subregion ID: Interchange 405, I110, I-105, and SR-91 Ramp and Interchange Improvements ሺSouth Bayሻ
Project#: MM5507.18
FA# 9200000000M5507.18
Upgrade traffic signal controllers and cabinet This will enhance the reliability of the signal operation and minimize traffic congestion due to malfunction of signal equipment.
Upgrade traffic signal poles and signal heads. This will vastly improve the visibility of the signal heads. Some of the existing traffic signal poles will be upgraded with safety lights and they will be positioned to light up each crosswalk. This will enhance pedestrian safety by improving their visibility. Upgrade pedestrian signal with count-down features. This will enhance pedestrian safety by informing the pedestrian how much time they have to cross the street. Upgrade disabled access ramps at all intersections to enhance accessibility to sidewalk and minimize the pedestrians' need to travel on the street minimizing pedestrian related conflicts.
Improvements to pavement at the entire project limits by removing and replacing deteriorated pavement sections and overlay the entire Street with a new layer of asphalt. The pavement will minimize the needs to close traffic lanes for maintenance purpose and thereby improve traffic circulation.
A warrant study for Glasgow at 135th Street to create a signalized intersection and decrease the traffic impact at La Cienega during peak hours.
7. Identify the ITS elements being implemented and the relevant CONNECT-IT Service Packageሺsሻ, see Exhibit A.
TM03, TM04, VS02, VS12
8. Outline of the concept of operations for the project. - Account for field visits of the project area to identify design issues. Record existing site conditions in photographs and/or video.
- Incorporate provided layout plans to be incorporated into the final design. - Provide a complete survey of the project area, establishing horizontal and vertical control for the project. Mapping shall include topographic features within 50 feet of project area.
- Identify and coordinate with all utilities in the project area to facilitate the final design of the Project.
- Conduct geotechnical investigations of 135th St, between Aviation Blvd to Glasgow Ave
Rev: 04.28.2020 3 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Subregion ID: Interchange 405, I110, I-105, and SR-91 Ramp and Interchange Improvements ሺSouth Bayሻ
Project#: MM5507.18
FA# 9200000000M5507.18
- Identify right-of-way acquisitions, and/or vacations to provide for the optimal alignment of Road, which shall incorporate roadway widening, development build outs and preservation of existing improvements and scenic character of the area. - Identify street pavement structural sections for project area. - Identify all drainage/BMP structure improvements, based upon hydrology, hydraulic calculations and water quality issues. Structural BMPs shall be incorporated into the street design for stormwater quality improvements prior to entering natural waterways.
- Identifying the ultimate alignment of roadway improvements, as well as the recommended ultimate repair strategy for As part of the Report, the Consultant shall prepare and provide CAD drawings of the proposed alignment, which shall include vertical and horizontal alignment, improvements, and drainage/BMP structures. Right-of-way acquisitions and/or vacations shall be clearly identified. - Prepare Engineer’s construction cost estimate for all recommended improvements identified in the Report.
9. Identify participating agencies roles and responsibilities. City of Hawthorne: design, construction and management of project LA County: traffic signal timing revision and controller updates, maintenance support and repair assistance, construction inspection services City of El Segundo: agency to coordinate improvements at shared intersection of 135th St & Aviation Blvd
By signing and self-certifying this form, the agency commits itself to follow the ITS requirements listed below during project design and implementation. Please be advised that your project may be subject to further review and documentation by Metro and the CONNECT-IT Maintenance Team during project design and implementation phases:
Perform a lifecycle analysis for the ITS project elements and incorporate these costs into the Operations and Maintenance plan as part of the system engineering process, Maintain and operate the system according to the recommendations of the operations and Maintenance plan upon project completion,
Use the systems engineering process and document the system engineering steps, and Use the CONNECT-IT interface standards, if required, and conform to the regional configuration management process.
Rev: 04.28.2020 5 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Subregion ID: Interchange 405, I110, I-105, and SR-91 Ramp and Interchange Improvements ሺSouth Bayሻ
Project#: MM5507.18
FA# 9200000000M5507.18
Exhibit A
Architecture Reference for CONNECT-IT Service Packages
The table below is the architecture reference for the CONNECT-IT service packages. For additional information on the service packages below, to view interconnect diagrams for each service package or to suggest updates to CONNECT-IT, visit www.laconnect-it.com.
Service Package Area Short Name Name
Commercial Vehicle
Operations
CVO01 Carrier Operations and Fleet Management
CVO02 Freight Administration
CVO03 Electronic Clearance
CVO04 CV Administrative Processes
CVO05 International Border Electronic Clearance
CVO06 Freight Signal Priority
CVO07 Roadside CVO Safety
CVO08 Smart Roadside and Virtual WIM
CVO09 Freight-Specific Dynamic Travel Planning
CVO11 Freight Drayage Optimization
CVO12 HAZMAT Management
CVO14 CV Driver Security Authentication
CVO15 Fleet and Freight Security
Data Management DM01 ITS Data Warehouse
DM02 Performance Monitoring
Maintenance and
Construction
MC01 Maintenance and Construction Vehicle and Equipment Tracking
MC02 Maintenance and Construction Vehicle Maintenance
MC05 Roadway Maintenance and Construction
MC06 Work Zone Management
MC07 Work Zone Safety Monitoring
MC08 Maintenance and Construction Activity Coordination Parking Management PM01 Parking Space Management
PM02 Smart Park and Ride System
PM03 Parking Electronic Payment
PM04 Regional Parking Management
PM05 Loading Zone Management
Public Safety PS01 Emergency Call-Taking and Dispatch
PS02 Routing Support for Emergency Responders
PS03 Emergency Vehicle Preemption
PS04 Mayday Notification
PS05 Vehicle Emergency Response
PS06 Incident Scene Pre-Arrival Staging Guidance for Emergency Responders
PS07 Incident Scene Safety Monitoring
PS08 Roadway Service Patrols
PS10 Wide-Area Alert
Rev: 04.28.2020 6 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Subregion ID: Interchange 405, I110, I-105, and SR-91 Ramp and Interchange Improvements ሺSouth Bayሻ
Project#: MM5507.18
FA# 9200000000M5507.18
Service Package Area Short Name Name
PS11 Early Warning System
PS12 Disaster Response and Recovery
PS13 Evacuation and Reentry Management
PS14 Disaster Traveler Information
Public Transportation PT01 Transit Vehicle Tracking
PT02 Transit Fixed-Route Operations
PT03 Dynamic Transit Operations
PT04 Transit Fare Collection Management
PT05 Transit Security
PT06 Transit Fleet Management
PT07 Transit Passenger Counting
PT08 Transit Traveler Information
PT09 Transit Signal Priority
PT10 Intermittent Bus Lanes
PT11 Transit Pedestrian Indication
PT14 Multi-modal Coordination
PT16 Route ID for the Visually Impaired
PT17 Transit Connection Protection
PT18 Integrated Multi-Modal Electronic Payment
Support SU01 Connected Vehicle System Monitoring and Management SU02 Core Authorization
SU03 Data Distribution
SU04 Map Management
SU05 Location and Time
SU06 Object Registration and Discovery
SU07 Privacy Protection
SU08 Security and Credentials Management
SU09 Center Maintenance
SU10 Field Equipment Maintenance
SU11 Vehicle Maintenance
SU12 Traveler Device Maintenance
Sustainable Travel ST01 Emissions Monitoring
ST02 Eco-Traffic Signal Timing
ST03 Eco-Traffic Metering
ST04 Roadside Lighting
ST05 Electric Charging Stations Management
ST06 HOV/HOT Lane Management
ST08 Eco-Approach and Departure at Signalized Intersections ST09 Connected Eco-Driving
Traffic Management TM01 Infrastructure-Based Traffic Surveillance TM02 Vehicle-Based Traffic Surveillance
TM03 Traffic Signal Control
TM04 Connected Vehicle Traffic Signal System
TM05 Traffic Metering
Rev: 04.28.2020 7 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Subregion ID: Interchange 405, I110, I-105, and SR-91 Ramp and Interchange Improvements ሺSouth Bayሻ
Project#: MM5507.18
FA# 9200000000M5507.18
Service Package Area Short Name Name
TM06 Traffic Information Dissemination
TM07 Regional Traffic Management
TM08 Traffic Incident Management System
TM09 Integrated Decision Support and Demand Management
TM10 Electronic Toll Collection
TM11 Road Use Charging
TM12 Dynamic Roadway Warning
TM13 Standard Railroad Grade Crossing
TM14 Advanced Railroad Grade Crossing
TM15 Railroad Operations Coordination
TM16 Reversible Lane Management
TM17 Speed Warning and Enforcement
TM19 Roadway Closure Management
TM20 Variable Speed Limits
TM21 Speed Harmonization
TM22 Dynamic Lane Management and Shoulder Use
Traveler Information TI01 Broadcast Traveler Information TI02 Personalized Traveler Information
TI03 Dynamic Route Guidance
TI04 Infrastructure-Provided Trip Planning and Route Guidance TI05 Travel Services Information and Reservation
TI06 Dynamic Ridesharing and Shared Use Transportation
TI07 In-Vehicle Signage
Vehicle Safety VS01 Autonomous Vehicle Safety Systems
VS02 V2V Basic Safety
VS03 V2V Situational Awareness
VS04 V2V Special Vehicle Alert
VS05 Curve Speed Warning
VS08 Queue Warning
VS09 Reduced Speed Zone Warning / Lane Closure
VS10 Restricted Lane Warnings
VS11 Oversize Vehicle Warning
VS12 Pedestrian and Cyclist Safety
VS13 Intersection Safety Warning and Collision Avoidance VS14 Cooperative Adaptive Cruise Control
VS15 Infrastructure Enhanced Cooperative Adaptive Cruise Control
VS16 Automated Vehicle Operations
VS17 Traffic Code Dissemination
Note: CONNECT-IT service packages may differ from service packages identified in the National ITS Reference Architecture ሺARC-ITሻ. For any service packages not represented in CONNECT-IT, refer to ARCIT by accessing www.arc-it.net. Contact the administrator at [email protected] for questions regarding CONNECT-IT.
Rev: 01.23.24 1 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay)
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
ATTACHMENT G-1
SPECIAL GRANT CONDITIONS
SIGNAL SYNCHRONIZATION, INTELLIGENT TRANSPORTATION SYSTEMS (ITS),
AND TRANSPORTATION TECHNOLOGY IMPROVEMENTS
1. Grantee is required to attend the LACMTA Arterial ITS Committee Meetings quarterly.
Grantee shall coordinate through the Arterial ITS Committee, the Coalition for Transportation Technology and/or other appropriate and recognized forums to ensure consistency with local, subregional and regional ITS plans. Grantee shall provide the opportunity to LACMTA staff and other affected agencies to review, comment and participate on all aspects of the Project implementation to achieve multi-jurisdictional consensus, including, but not limited to, scope of work, consultant selection, PS&E, system design, bid documents and Project deliverables.
2. Grantee shall coordinate with LA County Public Works when applicable and shall not advertise the Project for bid to begin construction before all affected agencies have fully executed an agreement regarding the maintenance and operation of traffic signal synchronization system(s) along multi-jurisdictional corridor(s). Grantee shall deliver or email a copy of the fully executed agreement to LACMTA within seven (7) days from the date of full execution.
3. Grantee shall commit and/or secure non-LACMTA funds to maintain and operate the Project improvements. Operations and maintenance plans shall be developed for all ITS projects. For multi‐jurisdictional projects, multi‐agency agreements shall be executed committing to the long‐term operations and maintenance of shared project elements.
4. Grantee’s Project shall not make major equipment or timing-plan changes on other Metro funded projects, within the first two years of Grantee’s Project implementation/system operation without LACMTA or lead agency prior written approval.
5. For all central traffic control system projects, Grantee shall coordinate the system design through LACMTA staff to allow communication with the Regional Integration of ITS (RIITS) to facilitate multi‐jurisdictional traffic management and data sharing.
6. Grantee shall ensure Countywide Signal Priority (CSP) capabilities are maintained when Grantee’s Project is in an existing and planned CSP corridor.
7. Grantee shall ensure Integrated Corridor Management (ICM) capabilities are maintained when Grantee’s Project is in an existing and planned corridor.
8. Grantee shall make available all data from the Project, including, without limitation, improvements and inventory data, to LACMTA upon request.
Grantee shall:
Rev: 01.23.24 2 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP #: N/A
Subregion ID: Subregion ID: Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay)
Project#: MM5507.18
Funding Agreement#: 9200000000M5507.18
a. provide real-time traffic data from the Project, if available, to the Regional Integration of ITS (RIITS)
b. allow for archiving through the Regional Integration of ITS (RIITS) Network or any regional ITS software to support regional transportation planning and operations
c. populate ITS Field Inventory Resource Sharing Tool (ITS FIRST) with data upon completion of project
9. Grantee shall ensure that the project uses a generally accepted system engineering approach to maintain the integrity and quality of completed projects.
10. Grantee’s project shall adhere to existing Metro guidelines for specific subprograms as applicable.
The obligations set forth in this section shall survive the expiration or termination of this Agreement.
AGENDA ITEM NO. 23.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: Public Works
City Manager: Department Head:
SUBJECT:
Measure M Funding Agreement MM5507.19 Between the City of Hawthorne and the Metropolitan Transportation Authority to Design Street Improvements for the Inglewood Avenue Improvement Project and Appropriation of $130,000 from the General Fund Balance for this Project.
RECOMMENDED MOTION:
Staff recommends that the City Council accept the grant and approve and authorize the City Manager to execute the Funding Agreement and all future amendments and appropriate $130,000 from the General Fund balance to Account Number 291-5502-XXX-40014 for the project to design street improvements for the Inglewood Avenue Improvement Project.
DISCUSSION:
Inglewood Avenue is a major north and south collector street in the South Bay Area of Los Angeles County with a daily traffic volume in excess of 30,000 vehicles per day. This collector street provides access to the 405 freeway, City of Lawndale, City of Inglewood, and unincorporated areas of Los Angeles County. Inglewood Avenue is part of MTA bus line 215. Furthermore, Inglewood Ave has higher than normal truck traffic as there are numerous trucking hubs going into the Inglewood and Rosecrans shopping centers, which distribute to Mobil gas station, Walmart Neighborhood Market, CVS and Marshall's. This intersection also eases 405 freeway access. In addition, this segment of Inglewood Ave has direct access to Hawthorne High School and two gas stations.
The City applied for and was awarded a grant from the MTA for design, plans, and specifications for traffic and roadway improvements on Inglewood Ave from El Segundo Blvd to Rosecrans Ave.
The project includes the following intersections:
Inglewood Avenue at El Segundo Blvd (S)
Inglewood Avenue at 129th St
Inglewood Avenue at 130th St (S)
Inglewood Avenue at 131st St
Inglewood Avenue at 132nd St (S)
Inglewood Avenue at 133rd St
Inglewood Avenue at 134th St
Inglewood Avenue at 134th Pl
Inglewood Avenue at 135th St (S)
Inglewood Avenue at 136th St
Inglewood Avenue at 137th St
Inglewood Avenue at 137th Pl
Inglewood Avenue at 138th St (S)
Inglewood Avenue at 139th St
Inglewood Avenue at 140th St
Inglewood Avenue at 141st St
Inglewood Avenue at 142nd St
Inglewood Avenue at Rosecrans Ave (S)
This project is currently under the design phase, and this project will be completed by 2029. This agenda item will allow the City Manager to execute the funding agreement, allowing staff to continue design and engineering for this critical capital improvement.
ECONOMIC DEVELOPMENT STRATEGIC PLAN:
The funding agreement for this project is a result of the City working closely with funding and regulatory agencies to support and improve our infrastructure.
FISCAL IMPACT:
An appropriation of $130,000 is necessary. The City will be reimbursed by the Los Angeles County Metropolitan Transportation Authority for these expenditures.
NOTICING PROCEDURE:
72 hours posted notice pursuant to the Ralph M. Brown Act.
ATTACHMENTS
Funding Agreement - Inglewood Ave
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 1 Measure M Funding Agreement MSP
MEASURE M FUNDING AGREEMENT
MULTI-YEAR SUBREGIONAL PROGRAMS
This is made and entered into effective as of July 17, 2025 , and is by and between the Los Angeles County Metropolitan Transportation Authority ("LACMTA") and City of Hawthorne ("GRANTEE") for Inglewood Avenue Improvement Project, LACMTA Project ID# MM5507.19, (the "Project"). This Project is eligible for funding under Line 63 of the Measure M Expenditure Plan.
WHEREAS, LACMTA adopted Ordinance #16-01, the Los Angeles County Traffic Improvement Plan, on June 23, 2016
voters of Los Angeles County on November 8, 2016 M
July 1, 2017.
WHEREAS, the funding set forth herein is intended to fund Project Approval/Environmental Document (PAED) and Plans, Specifications and Estimates (PS&E).
WHEREAS, the LACMTA Board, at its September 28, 2023 meeting, programmed $130,000 in Measure M Funds to GRANTEE for Project Approval/Environmental Document (PAED) and Plans, Specifications and Estimates (PS&E), subject to the terms and conditions contained in this FA; and
WHEREAS, the Funds are currently programmed as follows: $40,000 in Measure M Funds in Fiscal Years (FY) 2023-24; $40,000 in Measure M Funds in Fiscal Years FY 2024-25; $40,000 in Measure M Funds in Fiscal Years FY 2025-26; and $10,000 in Measure M Funds in Fiscal Years FY 2026-27. The total designated for PAED and PS&E of the Inglewood Avenue Improvement Project is $130,000.
NOW, THEREFORE, the parties hereby agree as follows:
The terms and conditions of this FA consist of the following and each is incorporated by reference herein as if fully set forth herein:
1. Part I Specific Terms of the FA
2. Part II General Terms of the FA
3. Attachment A Project Funding
4. Attachment B Expenditure Plan- Cost & Cash Flow Budget
5. Attachment C Scope of Work
6. Attachment D Project Reporting and Expenditure Guidelines
7. Attachment D-1 Intentionally omitted
8. Attachment D-2 Quarterly Progress/Expenditure Report
9. Attachment E Federal Transportation Improvement Program (FTIP) Sheet
10. Attachment F Bond Requirements
11. Attachment G Special Grant Conditions: ITS Self-Certification Policy Form
12. Attachment G-1 Special Grant Conditions: Signal Synch Special Conditions
13. Any other attachments or documents referenced in the above documents FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 2 Measure M Funding Agreement MSP
In the event of a conflict, the Special Grant Conditions, if any, shall prevail over the Specific Terms of the FA and any attachments and the Specific Terms of the FA shall prevail over the General Terms of the FA.
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 3 Measure M Funding Agreement MSP
IN WITNESS WHEREOF, the parties have caused this FA to be executed by their duly authorized representatives as of the dates indicated below:
LACMTA:
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By: ________________________________________ Date: ____________________ Stephanie Wiggins
Chief Executive Officer
APPROVED AS TO FORM:
DAWYN R. HARRISON
County Counsel
By: ________________________________________ Date: ____________________ Deputy
GRANTEE:
CITY OF HAWTHORNE
By: _______________________________________ Date: ____________________ Vontray Norris
City Manager
APPROVED AS TO FORM:
By: _______________________________________ Date: ____________________ Robert Kim
City Attorney
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FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 4 Measure M Funding Agreement MSP
PART I
SPECIFIC TERMS OF THE FA
1. Title of the Project (the "Project"): Inglewood Avenue Improvement Project Project Approval/Environmental Document (PAED), Plans, Specifications and Estimates (PS&E) of the Project. LACMTA Project ID# MM5507.19.
2. Grant Funds:
2.1 Programmed Funds for this Project consist of Measure M Funds.
2.2 To the extent the Measure M Funds are available; LACMTA shall make to GRANTEE a grant of the Measure M funds in the amount of $130,000 s September 28, 2023 granted the
Measure M Funds for the Project. The Funds are programmed over four (4) years for Fiscal Years FY 2023-24, FY 2024-25, FY 2025-26, FY 2026-27.
3. This grant shall be paid on a reimbursement basis. GRANTEE must provide the appropriate supporting documentation with the Quarterly Progress/Expenditure Report.
GRANTEE Funding Commitment, if applicable, must be spent in the appropriate proportion to . LACMTA will withhold 10% of eligible
expenditures per invoice as retention pending an audit of expenditures and completion of scope of work.
4. Attachment A t
the Project as approved by LACMTA. The Project Funding includes the total programmed funds for the Project, including the Funds programmed by LACMTA and, if any, the GRANTEE Funding Commitment of other sources of funding. The Project Funding also includes the fiscal years in which all the funds for the Project are programmed. The Funds are subject to adjustment by subsequent LACMTA Board Action.
5. Attachment B is the Expenditure Plan- Cost & Cash Flow Budget (the "Expenditure Plan"). It is the entire proposed cash flow, the Budget and financial plan for the Project, which includes the total sources of all funds programmed to the Project, including GRANTEE and other entity funding commitments, if any, for this Project as well as the fiscal year and quarters the Project funds are anticipated to be expended. GRANTEE shall update the Expenditure Plan annually, no later than December 31, and such update shall be submitted to LACMTA Senior Executive Officer managing the Measure M Multi-Year Subregional Program in writing. If the LACMTA Senior Executive Officer managing the Measure M Multi-Year Subregional Program concurs with such updated Expenditure Plan in writing, Attachment B shall be replaced with the new Attachment B setting forth the latest approved Expenditure Plan. Payments under this FA shall be consistent with Attachment B as revised from time to time. Any change to the final milestone date must be made by a fully executed amendment to this FA.
6. Attachment C is the Scope of Work . The GRANTEE shall complete the Project as described in the Scope of Work. This Scope of Work shall include a detailed description of the FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 5 Measure M Funding Agreement MSP
Project and the work to be completed, including anticipated Project milestones and a schedule consistent with the lapsing policy in Part II, Section 9, and a description of the Project limits, if the Project is a capital project. No later than December 31 of each year, GRANTEE shall notify LACMTA if there are any changes to the final milestone date set forth in the schedule or any changes to the Scope of Work. If LACMTA agrees to such changes, the parties shall memorialize such changes in an amendment to this FA. Work shall be delivered in accordance with the schedule and scope identified in this FA unless otherwise agreed to by the parties in writing in an amendment to this FA. If GRANTEE fails to meet milestones or fails to deliver the Project, LACMTA will have the option to suspend or terminate the FA for default as described in Part II, Sections 2, 9, 10 and 11 herein below. To the extent interim milestone dates are not met but GRANTEE believes and can show documentation acceptable to LACMTA make up the time so as to not impact the final milestone date, GRANTEE shall notify LACMTA of such changes in its Quarterly Progress/Expenditure Reports and such interim milestone dates will automatically be amended to the latest interim milestone dates provided in the Quarterly Progress/Expenditure Reports Attachment D-2. In no event can the final milestone date be amended by a Quarterly Progress/Expenditure Report.
7. No changes to this FA, including but not limited to the Funds, and any other source of funds from LACMTA in the Project Funding, Expenditure Plan or the Scope of Work shall be allowed without an amendment to the original FA, approved and signed by both parties.
8. Attachment D is the Project Reporting & Expenditure Guidelines . GRANTEE shall complete the Quarterly Progress/Expenditure Report . The Quarterly Progress/Expenditure Report is attached to this FA as Attachment D-2 in accordance with Attachment D Project Reporting and Expenditure Guidelines.
9. Attachment E, the "FTIP PROJECT SHEET (PDF)", is required to ensure that the Project is programmed correctly in the most up-to-date FTIP document. The FTIP PROJECT SHEET (PDF) can be found in ProgramMetro FTIP database under the reports section at https://programmetro.ecointeractive.com/secure2/login.asp. All projects that receive funding through Measure M must be programmed into the FTIP, which includes locally funded regionally significant projects for information and air quality modeling purposes. GRANTEE shall review the Project in ProgramMetro each year and update or correct the Project information as necessary during a scheduled FTIP amendment or adoption. GRANTEE will be notified of amendments and adoptions to the FTIP via e-mail. Changes to the FTIP through ProgramMetro should be made as soon as possible after GRANTEE is aware of any changes to the Project, but no later than October 1 of the year the change or update is effective. Should GRANTEE fail to meet this date, it may affect GRANTEE's ability to access funding, delay the Project and may ultimately result in the Funds being lapsed.
10. LACMTA anticipates it may need to avail itself of lower cost bonds or other debt, the interest on which is tax exempt for federal tax purposes Bonds") to provide at least a portion of its funding commitments under this Agreement to GRANTEE.
GRANTEE shall ensure that the expenditure of the Funds disbursed to GRANTEE does not jeopardize the tax-exemption of the interest, as specified in the Bond Requirements attached as Attachment F to this Agreement. GRANTEE agrees to provide LACMTA with progress reports, expenditure documentation, and any other documentation as reasonably requested FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 6 Measure M Funding Agreement MSP
by LACMTA and necessary for LACMTA to fulfill its responsibilities as the grantee or administrator or bond issuer of the Funds. With regard to LACMTA debt financing to provide any portion of the Funds, GRANTEE shall take all reasonable actions as may be requested of it by LACMTA's Project Manager for the Project, to assist LACMTA in demonstrating and maintaining over time, compliance with the relevant sections of the Federal Tax Code to maintain such Bonds tax status.
11. Attachment G,
if any.
12. No changes to the (i) Grant amount, (ii) Project Funding, (iii) the Scope of Work (except as provided herein), (iv) Final milestone date or (v) Special Grant Conditions, shall be allowed without a written amendment to this FA, approved and signed by the LACMTA Chief Executive Officer or his/her designee and GRANTEE. Modifications that do not materially affect the terms of this FA, such as redistributing Funds among existing budget line items or nonmaterial schedule changes must be formally requested by GRANTEE and approved by LACMTA in writing. Non-material changes are those changes which do not affect the grant amount or its schedule, Project Funding, or the Scope of Work, including the Work schedule.
13. LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, CA 90012
Attention: Minji Kwon
LACMTA Project Manager
Mail Stop: 99-18-2
Phone: (213) 922-4164
Email: [email protected]
14. GRANTEE's Address:
City of Hawthorne
4455 W. 126th Street
Hawthorne, CA 90250
Akbar Farokhi
Title: Director of Public Works
Phone: (310) 349-2983
Email: [email protected]
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 7 Measure M Funding Agreement MSP
PART II
GENERAL TERMS OF THE FA
1. TERM
The term of this FA shall commence on the Effective Date of this FA, and shall terminate upon the occurrence of all of the following, unless terminated earlier as provided herein: (i) the agreed upon Scope of Work has been completed; (ii) all LACMTA audit and reporting requirements have been satisfied; and (iii) the final disbursement of the Funds has been made to GRANTEE. All eligible Project expenses as defined in the Reporting and Expenditure Guidelines (Attachment D), incurred after the FA Effective Date shall be reimbursed in accordance with the terms and conditions of this FA unless otherwise agreed to by the parties in writing.
2. SUSPENSION OR TERMINATION
Should LACMTA determine there are insufficient Measure M Funds available for the Project, LACMTA may suspend or terminate this FA by giving written notice to GRANTEE at least thirty (30) days in advance of the effective date of such suspension or termination. If a Project is suspended or terminated pursuant to this section, LACMTA will not reimburse GRANTEE any costs incurred after that suspension or termination date, except those costs necessary to: (i) return any facilities modified by the Project construction to a safe and operable state; and (ii) suspend or LACMTA
of these costs will be consistent with the established funding percentages outlined in this FA.
3. INVOICE BY GRANTEE
Unless otherwise stated in this FA, the Quarterly Progress/Expenditure Report, with supporting documentation of expenses, Project progress and other documents as required, which has been pre-approved by LACMTA, all as described in Part II, Section 6.1 of this FA, shall satisfy LACMTA invoicing requirements. Grantee shall only submit for payment the LACMTA pre-approved Quarterly Progress/Expenditure Report Packets to the LACMTA Project Manager at the email address shown in Part I and to LACMTA Accounts Payable Department as shown below.
Submit invoice with supporting documentation to:
[email protected] (preferable)
or
mail to:
Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
All invoice material must contain the following information:
Re: LACMTA Project ID# MM5507.19 and FA# 9200000000M550719 Minji Kwon; Mail Stop 99-18-2
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 8 Measure M Funding Agreement MSP
4. USE OF FUNDS
4.1 GRANTEE shall utilize the Funds to complete the Project as described in the Scope of Work and in accordance with the Reporting and Expenditure Guidelines, the specifications for use for the transportation purposes described in the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures.
4.2 Attachment C shall constitute the agreed upon Scope of Work between LACMTA and GRANTEE for the Project. The Funds, as granted under this FA, can only be used towards the completion of the Scope of Work detailed in Attachment C.
4.3 GRANTEE shall not use the Funds to substitute for any other funds or projects not specified in this FA. Further, GRANTEE shall not use the Funds for any expenses or activities above and beyond the approved Scope of Work (Attachment C) without an amendment to the FA approved and signed by the LACMTA Chief Executive Officer or his Designee. To the extent LACMTA provides GRANTEE with bond or commercial paper proceeds, such Funds may not be used to reimburse for any costs that jeopardize the tax exempt nature of such financings as reasonably determined by LACMTA and its bond counsel.
4.4 GRANTEE must use the Funds in the most cost-effective manner. If GRANTEE intends to use a consultant or contractor to implement all or part of the Project, LACMTA requires that such activities be procured in accordance with GRANTEE contracting procedures and consistent with State law as appropriate. GRANTEE will also use the Funds in the most cost- -
staff time. This effective use of funds provision will be verified by LACMTA through ongoing Project monitoring and through any LACMTA interim and final audits.
4.5 award, or administration of a third-party contract or sub-agreement supported by the Funds if a real or apparent conflict of interest would be involved. A conflict of interest would include, without limitation, an organizational conflict of interest or when any of the following parties has a financial or other interest in any entity selected for award: (a) a GRANTEE Party (b) any organization that employs or intends to employ any of the above. This conflict of interest provision will be verified by LACMTA through on-going Project monitoring and through any LACMTA interim and final audits.
4.6 If a facility, equipment (such as computer hardware or software), vehicle or property, purchased or leased using the Funds, ceases to be used for the proper use as originally stated in the Scope of Work, or the Project is discontinued, any Funds expended for that purpose must be returned to LACMTA as follows: GRANTEE shall be required to repay the Funds in proportion to the useful life remaining and in an equal proportion of the grant to GRANTEE Funding Commitment ratio.
4.7 If the Project requires the implementation of an Intelligent FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 9 Measure M Funding Agreement MSP
the Regional ITS Architecture. Attachment G, the Los Angeles County Regional ITS Architecture (CONNECT-IT) Consistency Self-Certification Form, must be completed and signed for planned ITS projects and/or ITS projects that use local, state, or federal funds programmed or administered through LACMTA. Refer to www.laconnect-it.com to find information about the CONNECT-IT Service Packages.
4.8 If any parking facilities are designed and/or constructed using the Funds, GRANTEE shall coordinate with LACMTA parking program staff (see www.metro.net for staff listing) in the planning, design and management of the facility and shall ensure that its implementation is consistent with the LACMTA adopted parking policy.
For the parking policy, see
http://media.metro.net/projects_studies/call_projects/images/09%20Appendix%20D%20Pa rking%20Policy.pdf
5. REIMBURSEMENT OF FUNDS
Funds will be released on a reimbursement basis in accordance with invoices submitted in support of the Quarterly Progress/Expenditure Reports. LACMTA will make all disbursements electronically unless an exception is requested in writing. Reimbursements via Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must register in before grant payments can be made.
The link to the portal can be found at http://media.metro.net/uploads/EBB/Vendor Portal Registration.pdf. GRANTEE must provide detailed supporting documentation with its Quarterly Progress/Expenditure Reports. GRANTEE Funding Commitment, if any, must be
6. REPORTING AND AUDIT REQUIREMENTS/PAYMENT ADJUSTMENTS
6.1 GRANTEE shall submit the draft of Quarterly Progress/Expenditure Report (Attachment D-2) within sixty (60) days after the close of each quarter on the last day of the months November, February, May and August to the LACMTA Project Manager for review and pre-approval of the applicable report. LACMTA Project Manager shall review and respond in writing to the draft Quarterly Progress/Expenditure Report within thirty (30) calendar days from receipt. Grantee shall submit the LACMTA pre-approved Quarterly Progress/Expenditure Should
GRANTEE fail to submit either the draft or pre-approved reports within five (5) days of the due date and/or submit incomplete reports, LACMTA will not reimburse GRANTEE until the completed required reports are received, reviewed, and approved. The Quarterly Progress/Expenditure Reports shall include all appropriate documentation (such as contractor invoices, timesheets, receipts, etc.), and any changes to interim milestone dates that do not impact the final milestone date. All supporting documents must include a clear justification and explanation of their relevance to the Project. If no activity has occurred during a particular quarter, GRANTEE will still be required to submit the Quarterly Progress/Expenditure Reports indicating no dollars were expended that quarter. If a request for reimbursement exceeds $500,000 in a single month, then GRANTEE can submit such an invoice once per month with supporting documentation. Expenses that are not invoiced to LACMTA Accounts Payable FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 10 Measure M Funding Agreement MSP
within ninety (90) days after the lapsing date specified in Part II, Section 9.1 below are not eligible for reimbursement.
6.2 GRANTEE shall submit the Project expenditure estimates for the subsequent fiscal year by February of each year. LACMTA will use the estimates to determine the Project budget for the upcoming fiscal year.
6.3 LACMTA, and/or its designee, shall have the right to conduct audits of the Project as deemed appropriate, such as financial and compliance audits, interim audits, preaward audits, performance audits and final audits. LACMTA will commence a final audit within six (6) months of receipt of acceptable final invoice, provided the Project is ready for final audit (meaning all costs and charges have been paid by GRANTEE and invoiced to LACMTA, and such costs, charges and invoices are properly documented and summarized in the accounting records to enable an audit without further explanation or summarization including actual indirect rates for the period covered by the FA period under review).
GRANTEE agrees to establish and maintain proper accounting procedures and cash management records and documents in accordance with Generally Accepted Accounting Principles (GAAP). GRANTEE shall reimburse LACMTA for any expenditure not in compliance with the Scope of Work and/or not in compliance with other terms and conditions of this FA. The allowability of costs for GRANTEE
for this Project shall be in compliance with Office of Management and Budget (OMB) Circular A-87. The allowability of costs for GRANTEE
expenditures submitted to LACMTA through GRANTEE Quarterly Progress/Expenditures shall be in compliance with OMB Circular A-87 or Federal Acquisition Regulation (FAR) Subpart 31 and 2 CFR Subtitle A, Chapter II, Part 225 (whichever is applicable). Findings of the LACMTA audit are final. When LACMTA audit findings require GRANTEE to return monies to LACMTA, GRANTEE agrees to return the monies within thirty (30) days after the final audit is sent to GRANTEE.
6.4 GRANTEE
records, written policies and procedures, contract files, original estimates, correspondence, change order files (including documentation covering negotiated settlements), invoices, and any other supporting evidence deemed necessary by LACMTA to substantiate charges related . Such records shall be open to
inspection and subject to audit and reproduction by LACMTA auditors or authorized representatives to the extent deemed necessary by LACMTA to adequately permit evaluation of expended costs. Such records subject to audit shall also include, without limitation, those records deemed necessary by LACMTA to evaluate and verify, direct and indirect costs, (including overhead allocations) as they may apply to costs associated with the Project.
These records must be retained by GRANTEE for three years following final payment under this Agreement. Payment of r
final audit is completed.
6.5 GRANTEE shall cause all contractors to comply with the requirements of Part II, Section 6, paragraphs 6.3 and 6.4 above. GRANTEE shall cause all contractors to cooperate fully in furnishing or in making available to LACMTA all records deemed necessary by LACMTA auditors or authorized representatives related to the Project.
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 11 Measure M Funding Agreement MSP
6.6 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall be afforded access to all GRANTEE and its contractors related to the Project, and shall be allowed to interview any employee of GRANTEE and its contractors through final payment to the extent reasonably practicable.
6.7 LACMTA or any of its duly authorized representatives, upon reasonable written notice, shall have access to the offices of GRANTEE and its contractors, shall have access to all necessary records, including reproduction, at no charge to LACMTA, and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the terms and conditions of this FA.
6.8 When business travel associated with the Project requires use of a vehicle, the mileage incurred shall be reimbursed at the mileage rates set by the Internal Revenue Service (IRS), as indicated in the United States General Services Administration Federal Travel Regulation, Privately Owned Vehicle Reimbursement Rates.
6.9 GRANTEE shall be responsible for ensuring all contractors/ subcontractors for the Project comply with the terms of the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures. GRANTEE shall cooperate with LACMTA Management Audit Services Department such that LACMTA can meet its obligations under the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures.
6.10 GRANTEE shall certify each invoice by reviewing all subcontractor costs and maintaining internal control to ensure that all expenditures are allocable, allowable and reasonable and in accordance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.11 GRANTEE shall also certify final costs of the Project to ensure all costs are in compliance with OMB A-87 or FAR subpart 31 and 2 CFR Subtitle A, Chapter II, part 225, (whichever is applicable) and the terms and conditions of this FA.
6.12 LACMTA may withhold the Funds if the LACMTA audit has determined that GRANTEE failed to comply with the Scope of Work (such as misusing Funds or failure to return Funds owed to LACMTA in accordance with LACMTA audit findings) and /or is severely out of compliance with other terms and conditions as defined by this FA, including the access to records provisions of Part II, Section 6.
7. GRANT
This is a one-time only grant of the Measure M Funds subject to the terms and conditions agreed to herein. This grant does not imply nor obligate any future funding commitment on the part of LACMTA.
8. SOURCES AND DISPOSITION OF FUNDS
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 12 Measure M Funding Agreement MSP
8.1 The obligation for LACMTA to grant the Funds for the Project is subject to sufficient Funds being made available for the Project by the LACMTA Board of Directors. If such Funds are not made available as anticipated from Measure M Program revenues, LACMTA will have the right to adjust the cash flow accordingly until such funds become available. LACMTA shall have no obligation to provide any other funds for the Project, unless otherwise agreed to in writing by LACMTA.
8.2 GRANTEE shall fully fund and contribute the GRANTEE Funding Commitment, if any is identified in the Project Funding (Attachment A), towards the cost of the Project. If the Funds identified in Attachment A are insufficient to complete the Project, GRANTEE agrees to secure and provide such additional non-LACMTA programmed funds necessary to complete the Project.
8.3 GRANTEE shall be responsible for any and all cost overruns for the Project pursuant to Section 8.2.
8.4 GRANTEE shall be eligible for the Funds up to the grant amount specified in Part I, Section 2 of this FA subject to the terms and conditions contained herein.
Any Funds expended by GRANTEE prior to the Effective Date of this FA shall not be reimbursed nor shall they be credited toward the GRANTEE Funding Commitment requirement, without the prior written consent of LACMTA. GRANTEE Funding Commitment dollars expended prior to the year the Funds are awarded shall be spent at GRANTEE , or as delineated in a Letter of No Prejudice executed by the prospective GRANTEE and LACMTA.
8.5 If GRANTEE receives outside funding for the Project in addition to the Funds identified in the Project Funding and the Expenditure Plan at the time this grant was awarded, this FA shall be amended to reflect such additional funding. If, at the time of final invoice or voucher, funding for the Project (including the Funds, GRANTEE Funding Commitment, and any additional funding) exceeds the actual Project costs, then the cost savings shall be applied in the same proportion as the sources of funds from each party to this FA as specified in the Project Funding and both the Funds and GRANTEE Funding Commitment required for the Project shall be reduced accordingly. LACMTA shall have the right to use any cost savings associated with the Funds at its sole discretion, including, without limitation, programming the unused Funds to another project or to another grantee within the subregion in accordance with the Ordinance, the Guidelines and the Multi-Year Subregional Programs Administrative Procedures. If, at the time of final voucher, it is determined that GRANTEE has received Funds in excess of what GRANTEE should have received for the Project, GRANTEE shall return such overage to LACMTA within 30 days from final voucher.
9. TIMELY USE OF FUNDS / REPROGRAMMING OF FUNDS
9.1 GRANTEE must demonstrate timely use of the Funds by:
(i) Executing this FA within ninety (90) days of receiving formal transmittal of the FA from LACMTA, or by December 31 of the FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 13 Measure M Funding Agreement MSP
first Fiscal Year in which the Funds are programmed, whichever date is later; and
(ii) Beginning Project Design, Preliminary Engineering-(PE) within six (6) months from completion of environmental clearance, if appropriate.
(iii) Expending Right-of-Way costs (including by deposit into a condemnation action) by the end of the second (2nd) fiscal year following the year the Funds were first programmed; and (iv) Executing Contracts for Construction or Capital purchase within twelve (12) months from the date of completion of design; and (v) Delivering Work in accordance with schedule; changes to the schedule will require an Amendment to Attachment C to reflect updated milestone dates. Meeting the Project milestone due dates as agreed upon by the LACMTA and GRANTEE in
Attachment C of this FA; and
(vi) Submitting the Quarterly Progress/Expenditure Reports as described in Part II, Section 6.1 of this FA; and
(vii) Expending the Funds granted under this FA for allowable costs within three years or 36 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed for FY 2023-24 are subject to lapse by June 30, 2026. All Funds programmed for FY 2024-25 are subject to lapse by June 30, 2027. All Funds programmed for FY 2025-26 are subject to lapse by June 30, 2028. All Funds programmed for FY 2026-27 are subject to lapse by June 30, 2029.
9.2 In the event that the timely use of the Funds is not demonstrated as described in Part II, Section 9.1 of this FA, the Project will be reevaluated by LACMTA as part of its Annual Update process and the Funds may be reprogrammed to another project by the LACMTA Board of Directors in accordance with the Ordinance, the Guidelines and the MultiYear Subregional Programs Administrative Procedures. In the event that all the Funds are reprogrammed, this FA shall automatically terminate.
10. DEFAULT
A Default under this FA is defined as any one or more of the following: (i) GRANTEE fails to comply with the terms and conditions contained herein; and/or (ii) GRANTEE fails to perform satisfactorily or make material changes, as determined by LACMTA at its sole discretion, to the Expenditure Plan, the Scope of Work, or the Project Funding without LACMTA consent or approval as provided herein.
11. REMEDIES
11.1 In the event of a Default by GRANTEE, LACMTA shall provide written notice of such Default to GRANTEE with a 30-day period to cure the Default. In the event GRANTEE fails to cure the Default, or commit to cure the Default and commence the same within such 30-day period to the satisfaction of LACMTA, LACMTA shall have the following FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 14 Measure M Funding Agreement MSP
remedies: (i) LACMTA may terminate this FA; (ii) LACMTA may make no further disbursements of Funds to GRANTEE; and/or (iii) LACMTA may recover from GRANTEE any Funds disbursed to GRANTEE as allowed by law or in equity.
11.2 Effective upon receipt of written notice of termination from LACMTA, GRANTEE shall not undertake any new work or obligation with respect to this FA unless so directed by LACMTA in writing. Any Funds expended after termination shall be the sole responsibility of GRANTEE.
11.3 The remedies described herein are non-exclusive. LACMTA shall have the right to enforce any and all rights and remedies herein or which may be now or hereafter available at law or in equity.
12. COMMUNICATIONS
12.1 GRANTEE shall ensure that all Communication Materials contain Recipient Communications line at
http://metro.net/partners-civic. The Funding Recipient Communications Guidelines may be changed from time to time during the course of this Agreement. GRANTEE shall be responsible for complying with the latest Funding Recipient Communications Guidelines during the term of this Agreement, unless otherwise specifically authorized in writing by the LACMTA Chief Communications Officer.
12.2 include, but are not limited to, press events, public and external newsletters, printed materials, advertising, websites radio and public service announcements, electronic media, and construction site signage.
found in the Funding Recipient Communications Guidelines.
12.3 The Metro logo is a trademarked item that shall be reproduced and displayed in accordance with specific graphic guidelines. The preferred logo lock-up for Funding Recipients to use is included in the Funding Recipient Communications Guidelines.
12.4 GRANTEE shall ensure that any subcontractor, including, but not limited to, public relations, public affairs, and/or marketing firms hired to produce Project Communications Materials for public and external purposes will comply with the requirements contained in this Section.
12.5 The LACMTA Project Manager shall be responsible for monitoring GRANTEE compliance with the terms and conditions of this Section. failure to comply with the terms of this Section shall be deemed a default hereunder and LACMTA shall have all rights and remedies set forth herein.
13. OTHER TERMS AND CONDITIONS
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 15 Measure M Funding Agreement MSP
13.1 This FA, along with its Attachments, constitutes the entire understanding between the parties, with respect to the subject matter herein. The FA shall not be amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original FA or the same level of authority. Adoption of revisions or supplements to the Guidelines shall cause such revisions or supplements to become incorporated automatically into this Agreement as though fully set forth herein.
13.2 GRANTEE is obligated to continue using the Project dedicated to the public transportation purposes for which the Project was initially approved. The Project rightof-way, the Project facilities constructed or reconstructed on the Project site, and/or Project property purchased, excluding construction easements and excess property (whose proportionate proceeds shall be distributed in an equal proportion of the grant to GRANTEE Funding Commitment ratio), shall remain dedicated to public transportation use in the same proportion and scope and to the same extent as described in this FA. Equipment acquired as part of the Project, including office equipment, vehicles, shall be dedicated to that use for their full economic life cycle, including any extensions of that life cycle achieved by reconstruction, rehabilitation, or enhancements.
13.3 In the event that there is any legal court (e.g., Superior Court of the State of California, County of Los Angeles, or the U.S. District Court for the Central District of California) proceeding between the parties to enforce or interpret this FA, to protect or establish any rights or remedies hereunder, the prevailing party shall be entitled to its costs and
13.4 Neither LACMTA nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or committed to be done by GRANTEE under or in connection with any work performed by and or service provided by GRANTEE, its officers, agents, employees, contractors and subcontractors under this FA. GRANTEE shall fully indemnify, defend and hold LACMTA and its subsidiaries, and its officers, agents and employees harmless from and against any liability and expenses, including without limitation, defense costs, any costs or liability on account of bodily injury, death or personal injury of any person or for damage to or loss of risk of property, any environmental obligation, any legal fees and any claims for damages of any nature whatsoever arising out of the Project, including without limitation: (i) use of the Funds by GRANTEE, or its officers, agents, employees, contractors or subcontractors; (ii) breach of GRANTEE s obligations under this FA; or (iii) any act or omission of GRANTEE, or its officers, agents, employees, contractors or subcontractors in the performance of the work or the provision of the services, in connection with the Project including, without limitation, the Scope of Work, described in this FA.
13.5 Neither party hereto shall be considered in default in the performance of its obligation hereunder to the extent that the performance of any such obligation is prevented or delayed by unforeseen causes including acts of God, acts of a public enemy, and government acts beyond the control and without fault or negligence of the affected party. Each party hereto shall give notice promptly to the other of the nature and extent of any such circumstances claimed to delay, hinder, or prevent performance of any obligations under this FA.
FTIP #: N/A
Subregion ID: South Bay Highway Operational
Improvements (Expenditure Line 63)
Project#: MM5507.19
Funding Agreement#: 9200000000M550719
Rev: 05.20.2025 16 Measure M Funding Agreement MSP
13.6 GRANTEE shall comply with and ensure that work performed under this FA is done in compliance with Generally Accepted Accounting Principles (GAAP), all applicable provisions of federal, state, and local laws, statutes, ordinances, rules, regulations, and procedural requirements including Federal Acquisition Regulations (FAR), and the applicable requirements and regulations of LACMTA. GRANTEE acknowledges responsibility for obtaining copies of and complying with the terms of the most recent federal, state, or local laws and regulations, and LACMTA requirements including any amendments thereto.
13.7 GRANTEE agrees that the applicable requirements of this FA shall be included in every contract entered into by GRANTEE or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.
13.8 GRANTEE shall not assign this FA, or any part thereof, without prior approval of the LACMTA Chief Executive Officer or his designee. Any assignment by GRANTEE without said prior consent by LACMTA shall be void and unenforceable.
13.9 This FA shall be governed by California law. If any provision of this FA is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way.
13.10 The covenants and agreements of this FA shall inure to the benefit of, and shall be binding upon, each of the parties and their respective successors and assigns.
13.11 GRANTEE will advise LACMTA prior to any key Project staffing changes. Notice will be given to the parties at the address specified in Part I, unless otherwise notified in writing of change of address or contact person.
13.12 GRANTEE, in the performance of the work described in this FA, is not a contractor nor an agent or employee of LACMTA. GRANTEE attests to no organizational or personal conflicts of interest and agrees to notify LACMTA immediately in the event that a conflict, or the appearance thereof, arises. GRANTEE shall not represent itself as an agent or employee of LACMTA and shall have no powers to bind LACMTA in contract or otherwise.
SOURCES OF FUNDS Prior Years FY2023-24 FY2024-25 FY2025-26 FY2026-27 Total Budget
% of Budget
LACMTA PROGRAMMED FUNDING
MEASURE M MSP FUNDS $ 40,000 $ 40,000 $ 40,000 $ 10,000 $ 130,000 SUM PROG LACMTA FUNDS $ - $ 40,000 $ 40,000 $ 40,000 $ 10,000 $ - $ 130,000 100% OTHER NON LACMTA FUNDING:
LOCAL: $ - 0%
STATE: $ - 0%
FEDERAL: $ - 0%
PRIVATE OR OTHER: $ - 0%
SUM NON-LACMTA FUNDS $ - $ - $ - $ - $ - $ - $ - 0
TOTAL PROJECT FUNDS $ - $ 40,000 $ 40,000 $ 40,000 $ 10,000 $ - $ 130,000 100%
ATTACHMENT A -PROJECT FUNDING
Measure M MSP - Southbay Highway Operational Improvements Program - Funding Agreement Projects - FA#: 9200000000MM5507.19 Project Title: Inglewood Ave Mobility Project Project ID#: MM5507.19
PROGRAMMED BUDGET - SOURCES OF FUNDS
03.01.19 Measure M Funding Agreement - MSP
Attachment A - Project Funding
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure M MSP - Southbay Highway Operational Improvements Program - Funding Agreement Projects - FA#: 9200000000MM5507.19 Project Title: Inglewood Ave Mobility Project Project ID#: MM5507.19
PROGRAMMED SOURCES OF FUNDS
SOURCES OF FUNDS FY 2025-26
Qtr 1
FY 2025-26
Qtr 2
FY 2025-26
Qtr 3
FY 2025-26
Qtr 4
FY 2026-27
Qtr 1
FY 2026-27
Qtr 2
FY 2026-27
Qtr 3
FY 2026-27
Qtr 4
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS: $0
Planning Activities/Prog Dev $1,000 $1,000 $1,000 $2,000 $5,000 Environmental $1,000 $1,000 $1,000 $2,000 $5,000
Design and PS&E $10,000 $10,000 $10,000 $10,000 $40,000 Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total MEASURE M $2,000 $2,000 $2,000 $4,000 $10,000 $10,000 $10,000 $10,000 $50,000 SUM PROG LACMTA FUNDS: $2,000 $2,000 $2,000 $4,000 $10,000 $10,000 $10,000 $10,000 $50,000 OTHER NON LACMTA FUNDING:
LOCAL: $0
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total FEDERAL $0 $0 $0 $0 $0 $0 $0 $0 $0
PRIVATE: $0
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0 PROJECT FUNDING
PROJECT FUNDING
FY2025-26 and FY2026-27 $2,000 $2,000 $2,000 $4,000 $10,000 $10,000 $10,000 $10,000 $50,000
09.10.19 3 of 4
Measure M Funding Agreement - MSP
Attachment B - Expenditure Plan
ATTACHMENT B - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure M MSP - Southbay Highway Operational Improvements Program - Funding Agreement Projects - FA#: 9200000000MM5507.19 Project Title: Inglewood Ave Mobility Project Project ID#: MM5507.19
PROGRAMMED SOURCES OF FUNDS
SOURCES OF FUNDS FY2027-28
Qtr 1
FY2027-28
Qtr 2
FY2027-28
Qtr 3
FY2027-28
Qtr 4
FY2028-29 Qtr
1 FY2028-29 Qtr
2 FY2028-29 Qtr
3 FY2028-29 Qtr
4 TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:
MEASURE M MSP FUNDS:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $80,000 Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total MEASURE M $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $80,000 SUM PROG LACMTA FUNDS: $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $80,000 OTHER NON LACMTA FUNDING:
LOCAL:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
STATE:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total STATE $0 $0 $0 $0 $0 $0 $0 $0 $0
FEDERAL:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total FEDERAL $0 $0 $0 $0 $0 $0 $0 $0 $0
PRIVATE:
Planning Activities/Prog Dev $0
Environmental $0
Design and PS&E $0
Right-of-Way Acquisition $0
Construction $0
Vehicle Purchase $0
Others $0
Total PRIVATE $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0
PROJECT FUNDING
FY2027-28 and FY2028-29 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $80,000 TOTAL LACMTA FUNDS $12,000 $12,000 $12,000 $14,000 $20,000 $20,000 $20,000 $20,000 $130,000 TOTAL NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $12,000 $12,000 $12,000 $14,000 $20,000 $20,000 $20,000 $20,000 $130,000
09.10.19 4 of 4
Measure M Funding Agreement - MSP
Attachment B - Expenditure Plan
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 1 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
ATTACHMENT C
SCOPE OF WORK
CAPITAL PROJECT
PROJECT TITLE:
Inglewood Ave Improvement Project
PROJECT LOCATION:
The project is located at Inglewood Ave in the City of Hawthorne, in the Los Angeles County area PROJECT LIMITS:
This project limits are Inglewood Ave between El Segundo Blvd to Rosecrans Ave.
NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:
Inglewood Avenue is a major north and south collector street in the South Bay area of Los Angeles County with a daily traffic volume in excess of 30,000 vehicles per day. This collector street provides access to the 405 freeway, City of Lawndale, City of Inglewood, and unincorporated areas of Los Angeles County. Inglewood Avenue is part of MTA bus line 215. Furthermore, Inglewood Ave has higher than normal truck traffic as there are numerous trucking hubs going into the Inglewood and Rosecrans shopping centers which distributes to Mobil gastation, Walmart neighborhood Market, CVS and Marshall. This intersection also eases 405 freeway access. In addition, this segment of Inglewood Ave has direct access to Hawthorne High school and two gas stations.
The width of Inglewood Ave is 60ft. which has an adverse effect on pedestrian circulation, taking more than 15 seconds on average, at the average walking speed of 3.5 feet per second, to cross.
The relative speed and volume of traffic on Inglewood Ave, coupled with the high volume of turning movements and through traffic on major East and West streets such as Rosecrans Ave and El Segundo Blvd produce a situation where crossing the avenue is difficult and time consuming.
Additionally, the mixed use of parking and through traffic, coupled with transit stops, contributes to the congestion and bottlenecks throughout the Avenue. The Inglewood Avenue Mobility Improvement Project will increase intersection capacity, make enhancements to improve traffic flow, increase pedestrian safety and improve the efficiency of public transit.
PROJECT BACKGROUND:
The scope involves all phases PA/ED and PS&E. The project will environmentally clear and to widen intersections, add vehicular lanes, modify and upgrade traffic signal system, traffic striping, adjustment of utilities, excavation and removal of existing pavement, concrete, asphalt and construction of curb, gutter, sidewalks, driveways, retaining walls, raised medians and ADA ramps.
Additionally, other items not listed here may be necessary to complete the improvements. Detailed intersection improvements can be found below.
a) Intersection widening – Inglewood Ave at the Rosecrans Ave. to widen the east side of Inglewood Ave. to add a 2nd southbound left-turn lane on Inglewood Ave.
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 2 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
b) Traffic signal system will be upgraded at each signalized intersection along Inglewood Avenue(6 intersections) enhancing the traffic circulation. The current signal systems are installed over 3 decades ago, and have proven problematic for coordination due to equipment break down and inaccurate time keeping in the old controllers. This project will also provide new traffic signal timings to each intersection reflecting the current traffic demand thereby enhancing the traffic coordination and minimizing travel delays. The project includes the following intersections:
Inglewood Avenue at El Segundo Blvd (S)
Inglewood Avenue at 129th St
Inglewood Avenue at 130TH St (S)
Inglewood Avenue at 131st St
Inglewood Avenue at 132nd St (S)
Inglewood Avenue at 133rd St
Inglewood Avenue at 134th St
Inglewood Avenue at 134th Pl
Inglewood Avenue at 135th St (S)
Inglewood Avenue at 136st St
Inglewood Avenue at 137th St
Inglewood Avenue at 137th Pl
Inglewood Avenue at 138th St (S)
Inglewood Avenue at 139th St
Inglewood Avenue at 140th St
Inglewood Avenue at 141st St
Inglewood Avenue at 142nd St
Inglewood Avenue at Rosecrans Ave (S)
The project includes the following improvements and to effectively implement this project. a) Upgrade signal wirings and detection sensors including bicycle sensors. This will improve the reliability of the traffic signal system and provide detection of bicycle traffic. The new detection system includes the installation of advance sensors that will enable the signal system to extend the green time for the approaching vehicle to adequately clear the intersection. b) Upgrade traffic signal controllers and cabinets at all 6 signal intersection locations. This will enhance the reliability of the signal operation and minimize traffic congestion due to malfunction of signal equipment.
c) Upgrade traffic signal poles and signal heads at all 6 intersection locations. This will vastly improve the visibility of the signal heads. Some of the existing traffic signal poles will be upgraded with safety lights and they will be positioned to light up each crosswalk. This will enhance pedestrian safety by improving their visibility.
d) Upgrade pedestrian signal with count-down features at all 6 intersection locations. This will enhance pedestrian safety by informing the pedestrian how much time they have to cross the street.
e) Upgrade disabled access ramps at all intersections to enhance accessibility to sidewalk and minimize the pedestrians' need to travel on the street minimizing pedestrian related conflicts.
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 3 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
f) Improvements to pavement by removing and replacing deteriorated pavement sections and overlay the entire boulevard with a new layer of asphalt. The pavement will minimize the needs to close traffic lanes for maintenance purpose and thereby improve traffic circulation.
PROJECT BUDGET:
COMPONENT AMOUNT
PA/ED 10,000
PS and E 120,000
---------------------------------------------------
Total Budget $ 130,000
PROJECT FUNDING:
PHASE
LACMTA –
MEASURE M FUNDS
LOCAL AGENCY
(IF ANY) TOTAL
PA/ED 10,000
PS&E 120,000
TOTAL BUDGET COST 130,000
DESIGN:
I. Preliminary Design – “Project Report” as Final Work Product
Tasks to be performed include, but are not limited to, the following:
A. Account for field visits of the project area to identify design issues. Record existing site conditions in photographs and/or video.
B. Read, review and understand all aspects and goals of the Lead Agency’s General Plan Circulation Element and other plans, as these plans pertain to the widening and ultimate build-out
C. Incorporate provided layout plans to be incorporated into the final design.
D. Provide a complete survey of the project area, establishing horizontal and vertical control for the project. Mapping shall include topographic features within 50 feet of project area.
E. Identify and coordinate with all utilities in the project area to facilitate the final design of the Project.
F. Conduct geotechnical investigations
G. Identify right-of-way acquisitions, and/or vacations to provide for the optimal alignment of Road, which shall incorporate roadway widening, development build outs and preservation of existing improvements and scenic character of the area.
H. Identify street pavement structural sections for project area.
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 4 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
I. Identify all drainage/BMP structure improvements, based upon hydrology, hydraulic calculations and water quality issues. Structural BMPs shall be incorporated into the street design for stormwater quality improvements prior to entering natural waterways.
J. Prepare and submit an Engineer’s construction cost estimate for all recommended improvements identified in the Report.
II. Environmental Analysis
Tasks to be performed include, but are not limited to, the following
A. Conduct the required technical analysis for the project.
B. Prepare, following completion of appropriate technical analysis, an Administrative Draft IS, consistent with CEQA Guidelines Appendix G, for review and approval by the City.
C. Coordinate with the City and prepare permit applications/notifications for the Project as applicable.
III. Final Design – Plans, Specifications and Estimates
Tasks to be performed include, but are not limited to, the following:
A. Design the ultimate build out and ultimate repair strategy based on the City reviewed “Summary Letter Report”.
B. Prepare civil roadway plans for the required improvements, consistent with City format. At a minimum, the plan set shall include Title Sheet, Site Plan, General Construction Notes, Horizontal Control, Typical Sections and Details, Plan and Profile, Drainage/BMP Structure(s) Details, Traffic Striping/Signage/Signal Plans, Street Lighting/Electrical, Bike Lane Plans, and Median/Landscaping Plans.
C. Submittal of plan set shall be delivered at 50% and 90% complete and final (five (5) sets per submittal). When project is complete, the Consultant shall provide AutoCAD files for all plan sheets.
D. Assist the City for the Community Information Workshop after the 90% submittal by preparing exhibits and attending booths
E. Prepare construction specifications consistent with City format (SSPWC “Greenbook” APWA, current edition with updates.
F. Submittal of specifications shall be delivered to the City at 90% complete and final.
When project is complete, the Consultant shall provide a digital file of specification package in Microsoft Word format for Windows.
G. Prepare an engineer’s construction cost estimate based on the itemized quantity takeoff from the contract documents.
H. Submittal of the engineer’s construction cost estimate shall be delivered to the City at 90% complete and final in a spreadsheet format.
IV. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 5 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
A. Meet as needed with the City to accomplish Project tasks as outlined. Meetings expected between the Consultant and City, shall be and not be limited to: Project Kick-off Meeting, progress meetings and preparation for the Community Information Workshop at 90% design completion.
B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
MILESTONES: The implementation schedule for this project will be as follows.
START DATE COMPLETION DATE
PLANNING
Prepare Concept Report 7/1/25 2/28/26
Prepare Feasibility Study 7/1/25 2/28/26
Prepare Project Study Report 7/1/25 2/28/26
Intelligent Transportation System (ITS) 7/1/25 2/28/26
Feasibility Study 7/1/25 2/28/26
Concept Exploration 7/1/25 2/28/26
PRELIMINARY DESIGN
Prepare Detailed Design Plans 7/1/25 2/28/26
Prepare Detailed Construction Plans 7/1/25 2/28/26
Prepare Project Cost Estimate 7/1/25 2/28/26
Intelligent Transportation System (ITS) 7/1/25 2/28/26
Concept of Operations 7/1/25 2/28/26
System Requirements 7/1/25 2/28/26
High Level Design 7/1/25 2/28/26
PA&ED
Prepare Environmental Document 2/28/26 3/30/26
Scoping 2/28/26 3/30/26
Technical Studies 2/28/26 3/30/26
Draft Environmental Document 2/28/26 3/30/26
Final Environmental Document 2/28/26 3/30/26
Community Outreach 2/28/26 3/30/26
Secure Project Approval 2/28/26 3/30/26
Categorical Exemption Filing 2/28/26 3/30/26
Insert other PAED milestones 2/28/26 3/30/26
PS&E
35% PS&E
Preliminary Investigations 7/1/26 4/30/27
Preliminary Foundation 7/1/26 4/30/27
Geometric Drawings 7/1/26 4/30/27
Bridge Type Selection Roadway and Retrofit
Strategy
7/1/26 4/30/27
ADL Review 7/1/26 4/30/27
Utilities 7/1/26 4/30/27
Right-of-Way 7/1/26 4/30/27
Estimating 7/1/26 4/30/27
Civic Design 7/1/26 4/30/27
Structural Design 7/1/26 4/30/27
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 6 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
Detailed Design 3/30/26 4/30/27
ITS Drawings 3/30/26 4/30/27
System Plans 3/30/26 4/30/27
Communications Plans 3/30/26 4/30/27
Systems Integrations Plans 3/30/26 4/30/27
Software Specifications 7/1/26 4/30/27
Project Review & Comments 7/1/26 4/30/27
65% PS&E
Civil Design Plans 5/1/27 6/30/28
Right-of-Way Engineering 5/1/27 6/30/28
Structural Design 5/1/27 6/30/28
Prepare Project Cost Estimate 5/1/27 6/30/28
Detailed Design 5/1/27 6/30/28
ITS Drawings 5/1/27 6/30/28
System Plans 5/1/27 6/30/28
Communications Plans 5/1/27 6/30/28
Systems Integrations Plans 5/1/27 6/30/28
Equipment Specifications 5/1/27 6/30/28
Software Specifications 5/1/27 6/30/28
Project Review & Comments 5/1/27 6/30/28
95% PS&E
Civil Design Plans 7/1/28 6/30/29
Structural Design 7/1/28 6/30/29
Detailed Design 7/1/28 6/30/29
ITS Drawings 7/1/28 6/30/29
System Plans 7/1/28 6/30/29
Communications Plans 7/1/28 6/30/29
Systems Integrations Plans 7/1/28 6/30/29
Equipment Specifications 7/1/28 6/30/29
Software Specifications 7/1/28 6/30/29
Submit Final PS&E 7/1/28 6/30/29
Outside Agency Review 7/1/28 6/30/29
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 7 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
ATTACHMENT C - Location Map(s):
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I105, and SR-91 Ramp and Interchange Improvements (South Bay)”
Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
Rev. 06.27.24 8 Measure M Funding Agreement – MSP
Attachment C – Scope of Work
12.06.19 Measure M Funding Agreement – MSP
Attachment D – Reporting Guidelines
1 FA ATTACHMENT D
PROJECT REPORTING & EXPENDITURE GUIDELINES
REPORTING PROCEDURES
• Quarterly Progress/Expenditure Report (Attachment D2) are required for all projects.
The GRANTEE shall be subject to and comply with all applicable requirements of the funding agency regarding project-reporting requirements. In addition, GRANTEE will submit the Quarterly Expenditure Report to the LACMTA, after receiving LACMTA Project Manager’s acceptance of the draft report, at
[email protected] or by mail to Los Angeles Metropolitan Transportation Authority, Accounts Payable, P. O. Box 512296, Los Angeles, California 90051-0296. Please note that letters or other forms of documentation may not be substituted for this form.
• The Quarterly Progress/Expenditure Report covers all activities related to the project and lists all costs incurred. It is essential that GRANTEE provides complete and adequate response to all the questions. The expenses listed must be supported by appropriate documentation with a clear explanation of the purpose and relevance of each expense to the project.
• In cases where there are no activities to report, or problems causing delays, clear explanation, including actions to remedy the situation, must be provided. • GRANTEE is required to track and report on the project schedule. LACMTA will monitor the timely use of funds and delivery of projects. Project delay, if any, must be reported each quarter.
• The draft Quarterly Expenditure Report is due to the LACMTA as soon as possible after the close of each quarter, but no later than the following dates for each fiscal year:
Quarter
Report Due Date
July –September November 30
October - December February 28
January - March May 31
April - June August 31
LACMTA Project Manager shall review and respond in writing to the draft Quarterly Expenditure Report within thirty (30) calendar days from receipt.
Upon completion of the Project a final report that includes project’s final evaluation must be submitted.
12.06.19 Measure M Funding Agreement – MSP
Attachment D – Reporting Guidelines
2 EXPENDITURE GUIDELINES
• Any activity or expense charged above and beyond the approved Scope of Work (FA Attachment C) is considered ineligible and will not be reimbursed by the LACMTA unless prior written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
• Any expense charged to the grant must be clearly and directly related to the project. • Administrative cost is the ongoing expense incurred by the GRANTEE for the duration of the project and for the direct benefit of the project as specified in the Scope of Work (Attachment C). Examples of administrative costs are personnel, office supplies, and equipment. As a condition for eligibility, all costs must be necessary for maintaining, monitoring, coordinating, reporting and budgeting of the project. Additionally, expenses must be reasonable and appropriate to the activities related to the project. • LACMTA is not responsible for, and will not reimburse any costs incurred by the GRANTEE prior to the Effective Date of the FA, unless written authorization has been granted by the LACMTA Chief Executive Officer or his/her designee.
DEFINITIONS
• Allowable Cost: To be allowable, costs must be reasonable, recognized as ordinary and necessary, consistent with established practices of the organization, and consistent with industry standard of pay for work classification.
• Excessive Cost: Any expense deemed “excessive” by LACMTA staff would be adjusted to reflect a “reasonable and customary” level. For detail definition of “reasonable cost”, please refer to the Federal Register OMB Circulars A-87 Cost Principals for State and Local Governments; and A-122 Cost Principals for Nonprofit Organizations. • Ineligible Expenditures: Any activity or expense charged above and beyond the approved Scope of Work is considered ineligible.
Invoice #
QUARTERLY PROGRESS/EXPENDITURE REPORT Invoice Date
FA#
Quarterly Report #
GRANTEES ARE REQUESTED TO EMAIL THIS REPORT TO
[email protected]
or submit by mail to:
Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, California 90051-0296
Please note that letters or other forms
of documentation may not be substituted for this form. Refer to the Reporting and Expenditure Guidelines (Attachment D) for further information.
Please itemize grant-related charges for this Quarter on Page 5 of this report and include totals in this Section.
Retention Amount
This Quarter Expenditure
Project Quarter Expenditure
Net Invoice Amount (Less
Retention)
LACMTA Measure M MSP Grant $
Grantee To Complete
LACMTA FA MEASURE M ATTACHMENT D-2
SECTION 1: QUARTERLY EXPENSE REPORT
Total Project Budget
Project-to-Date Expenditure
Funds Expended to Date (Include
this Quarter)
9200000000M
Balance Remaining
% of Project Budget Expended to
Date
12.06.19 1
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
PROJECT TITLE:
QUARTERLY REPORT SUBMITTED FOR:
Fiscal Year : 2018-19 2019-20 2020-21
2021-22 2022-23 2023-24
Quarter : Q1: Jul - Sep Q2: Oct - Dec
Q3: Jan - Mar Q4: Apr - Jun
DATE SUBMITTED:
Measure M Multi-Year Subregional Program Type:
Phone Number:
E-mail:
Grantee Contact / Project
Manager
Phone Number:
Mailing Address:
City / Agency:
Department:
SECTION 2: GENERAL INFORMATION
Contact Name:
Job Title:
Name:
FA #:
LACMTA Project Manager
E-mail:
12.06.19 2
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
Start Date End Date
Ground Breaking Event
On schedule per original FA schedule Less than 12 months behind original schedule Between 12-24 months behind original schedule More than 24 months behind original schedule Yes No Not Applicable
Yes No Not Applicable
Others
Vehicle Purchase
Environmental
End Date
1. DELIVERABLES & MILESTONES
Original FA Schedule in Scope of Work
List all deliverables and milestones as stated in the FA, with start and end dates. Calculate the total project duration. DO NOT CHANGE THE ORIGINAL FA MILESTONE START AND END DATES SHOWN IN THE 2 ND AND 3 RD COLUMNS BELOW.
Grantees must make every effort to accurately portray milestone dates in the original FA Scope of Work, since this will provide the basis for calculating any project delay. If milestone start and/or end dates change from those stated in the Original FA Scope of Work, indicate the new dates under Actual Schedule below and recalculate the project duration. However, this does not change the original milestones in your FA. PER YOUR FA AGREEMENT, ANY CHANGES TO THE PROJECT SCHEDULE MUST BE FORMALLY SUBMITTED UNDER SEPARATE COVER TO LACMTA FOR WRITTEN CONCURRENCE.
Right-of-Way Acquisition
Actual Schedule
Total Project Duration (Months)
Ribbon Cutting Event
A. Based on the comparison of the original and actual project milestone schedules above, project is (select only one) :
Start Date
Construction
Design
FA Milestones
SECTION 3 : QUARTERLY PROGRESS REPORT
B. Was the project design started within 6 months of the date originally stated in the FA? C. Was a construction contract or capital purchase executed within 9 months after completion of design / specifications?
2. PROJECT COMPLETION
12.06.19 3
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
4. PROJECT DELAY
If project is delayed, describe reasons for delay (this quarter). Pay particular attention to schedule delays. If delay is for the same reason as mentioned in previous quarters, please indicate by writing "Same as Previous Quarter".
5. ACTION ITEMS TO RESOLVE DELAY
List tasks or milestones accomplished and progress made this quarter.
6. UPCOMING QUARTERLY TASKS / MILESTONES
List tasks or milestones expected to be accomplished next quarter.
7. PLAN EXPENDITURES
Provide expected expenditures (estimated) for next quarter.
3. TASKS / MILESTONES ACCOMPLISHED
If the project is delayed (as described in #4), include action items that have been, or will be, undertaken to resolve the delay.
12.06.19 4
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
12.06.19 5
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
1 2
3 4
5 6
7 8
9 10
11 12
13 Invoice Payment Information:
Signature Date
Name Title
LACMTA will make all disbursements electronically unless an exception is requested in writing. Reimbursements via Automated Clearing House (ACH) will be made at no cost to GRANTEE. GRANTEE must register in LACMTA's iSupplier portal and submit an application before grant payments can be made. The link to the portal can be found at http://media.metro.net/uploads/EBB/Vendor Portal Registration.pdf.
Written exception requests for Check Payments should be completed and emailed to Accounts Payable at [email protected].
TOTAL EXPENSES CHARGED TO LACMTA MEASURE
M GRANT
Invoice
Reference
Pg(s)
stated in this report is true and correct.
All receipts, invoices, and time sheets, attached and included with this Expense Report must be listed and shown under the Invoice Number column of the Itemized Listing (above).
Note:
TOTAL $ -
ITEM
and that to the best of my knowledge and belief the information I certify that I am the responsible Project Manager or fiscal officer and representative of SECTION 4. ITEMIZED LISTING OF EXPENSES AND CHARGES THIS QUARTER INVOICE #
All expenses and charges must be itemized and listed below. Each item listed must be verifiable by an invoice and/or other proper documentation.
The total amounts shown here must be equal to this quarter’s expenditures listed on page 1 of this report. All expenses and charges must be reflective of the approved budget and rates as shown in the FA Attachment B, Scope of Work. Use additional pages if needed.
12.06.19 6
Measure M Funding Agreement - MSP
Attachment D-2 Quarterly Progress/Expenditure Report
FTIP #: N/A
Subregion ID: Interchange 405, I-110, I-105, and SR-91
Ramp and Interchange Improvements (South Bay)
Project#: MM5507.19
FA# 9200000000M5507.19
03.01.19 Measure M FA - MSP
Attachment F Bond Requirements
1 ATTACHMENT F
BOND REQUIREMENTS
The provisions of this Attachment F apply only if and to the extent some or all of the Funds are derived from LACMTA issued Bonds or other debt, the interest on which is tax exempt for federal tax purposes (collectively, the "Bonds").
GRANTEE acknowledges that some or all of the Funds may be derived from Bonds, the interest on which is tax-exempt for federal tax purposes. GRANTEE further acknowledges its understanding that the proceeds of the Bonds are subject to certain ongoing limitations relating to the use of the assets financed or provided with such proceeds ("Project Costs" or "Project Components") in the trade or business of any person or entity other than a governmental organization (any such use by a person or entity other than a governmental organization is referred to as "Private Use"). Private Use will include any sale, lease or other arrangement pursuant to which a nongovernmental person or entity receives a legal entitlement of a Project Component and also includes certain agreements pursuant to which a nongovernmental person will operate or manage a Project Component. Each quarterly invoice submitted by GRANTEE to reimburse prior expenditures (or to be received as an advance) shall provide information regarding the specific Project Costs or Project Components to which the Funds which pay that invoice will be allocated and whether there is or might be any Private Use associated with such Project Costs or Project Components.
GRANTEE will, for the entire time over which LACMTA's Bonds or other debt remains outstanding, (1) notify and receive LACMTA' s approval prior to entering into any arrangement which will or might result in Private Use and (2) maintain records, including obtaining records from contractors and subcontractors as necessary, of all allocations of Funds to Project Costs or Project Components and any Private Use of such Project Costs or Project Components in sufficient detail to comply and establish compliance with Section 141 of the Internal Revenue Code of 1986, as amended (the "Code"), or similar code provision then in effect and applicable, as determined by LACMTA in consultation with its bond counsel.
GRANTEE will designate one or more persons that will be responsible for compliance with the obligations described in this Attachment F and notify LACMTA of such designations.
Rev: 04.28.2020 1 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Interchange 405, I-110, I-105,
and SR-91 Ramp and Interchange Improvements
ሺSouth Bayሻ
Project#: MM5507.19
FA# 9200000000M5507.19
ATTACHMENT G
SPECIAL GRANT CONDITIONS
LOS ANGELES COUNTY REGIONAL ITS ARCHITECTURE (CONNECT-IT)
CONSISTENCY SELF-CERTIFICATION POLICY FORM
This Los Angeles County Regional ITS Architecture ሺCONNECT-ITሻ consistency selfcertification form should be completed and executed for all ITS Projects or Projects with ITS elements. The form should be sent to LACMTA for any planned ITS projects or proposed funding involving Local, State or Federal funds programmed or administered through the LACMTA.
1. Project Title: Inglewood Ave Improvement Project
2. Name of Sponsoring Agency: City of Hawthorne
3. Contact Name: Akbar Farokhi
4. Contact Phone: ሺ310ሻ 349-2980
5. Contact Email: [email protected]
6. Project Description:
The scope involves all phases PA/ED and PS&E. The project will environmentally clear and to widen intersections, add vehicular lanes, modify and upgrade traffic signal system, traffic striping, adjustment of utilities, excavation and removal of existing pavement, concrete, asphalt and construction of curb, gutter, sidewalks, driveways, retaining walls, raised medians and ADA ramps. Additionally, other items not listed here may be necessary to complete the improvements. Detailed intersection improvements can be found below. aሻ Intersection widening – Inglewood Ave at the Rosecrans Ave. to widen the east side of Inglewood Ave. to add a 2nd southbound left-turn lane on Inglewood Ave. bሻ Traffic signal system will be upgraded at each signalized intersection along Inglewood Avenueሺ6 intersectionsሻ enhancing the traffic circulation. The current signal systems are installed over 3 decades ago, and have proven problematic for coordination due to equipment break down and inaccurate time keeping in the old controllers. This project will also provide new traffic signal timings to each intersection reflecting the current traffic demand thereby enhancing the traffic coordination and minimizing travel delays. The project includes the following intersections:
Inglewood Avenue at El Segundo Blvd ሺSሻ
Inglewood Avenue at 129th St
Inglewood Avenue at 130th St ሺSሻ
Inglewood Avenue at 131st St
Inglewood Avenue at 132nd St ሺSሻ
Inglewood Avenue at 133rd St
Inglewood Avenue at 134th St
Rev: 04.28.2020 2 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Interchange 405, I-110, I-105,
and SR-91 Ramp and Interchange Improvements
ሺSouth Bayሻ
Project#: MM5507.19
FA# 9200000000M5507.19
Inglewood Avenue at 134th Pl
Inglewood Avenue at 135th St ሺSሻ
Inglewood Avenue at 136st St
Inglewood Avenue at 137th St
Inglewood Avenue at 137th Pl
Inglewood Avenue at 138th St ሺSሻ
Inglewood Avenue at 139th St
Inglewood Avenue at 140th St
Inglewood Avenue at 141st St
Inglewood Avenue at 142nd St
Inglewood Avenue at Rosecrans Ave ሺSሻ
The project includes the following improvements and to effectively implement this project. aሻ Upgrade signal wirings and detection sensors including bicycle sensors. This will improve the reliability of the traffic signal system and provide detection of bicycle traffic. The new detection system includes the installation of advance sensors that will enable the signal system to extend the green time for the approaching vehicle to adequately clear the intersection.
bሻ Upgrade traffic signal controllers and cabinets at all 6 signal intersection locations.
This will enhance the reliability of the signal operation and minimize traffic congestion due to malfunction of signal equipment.
cሻ Upgrade traffic signal poles and signal heads at all 6 intersection locations. This will vastly improve the visibility of the signal heads. Some of the existing traffic signal poles will be upgraded with safety lights and they will be positioned to light up each crosswalk. This will enhance pedestrian safety by improving their visibility. dሻ Upgrade pedestrian signal with count-down features at all 6 intersection locations.
This will enhance pedestrian safety by informing the pedestrian how much time they have to cross the street.
eሻ Upgrade disabled access ramps at all intersections to enhance accessibility to sidewalk and minimize the pedestrians' need to travel on the street minimizing pedestrian related conflicts.
fሻ Improvements to pavement by removing and replacing deteriorated pavement sections and overlay the entire boulevard with a new layer of asphalt. The pavement will minimize the needs to close traffic lanes for maintenance purpose and thereby improve traffic circulation.
Rev: 04.28.2020 3 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Interchange 405, I-110, I-105,
and SR-91 Ramp and Interchange Improvements
ሺSouth Bayሻ
Project#: MM5507.19
FA# 9200000000M5507.19
7. Identify the ITS elements being implemented and the relevant CONNECT-IT Service Packageሺsሻ, see Exhibit A.
TM03, TM04, VS02, VS12
8. Outline of the concept of operations for the project. - Account for field visits of the project area to identify design issues. Record existing site conditions in photographs and/or video.
- Incorporate provided layout plans to be incorporated into the final design. - Provide a complete survey of the project area, establishing horizontal and vertical control for the project. Mapping shall include topographic features within 50 feet of project area.
- Identify and coordinate with all utilities in the project area to facilitate the final design of the Project.
- Conduct geotechnical investigations of Inglewood Ave, between El Segundo Blvd to Rosecrans Ave
- Identify right-of-way acquisitions, and/or vacations to provide for the optimal alignment of Road, which shall incorporate roadway widening, development build outs and preservation of existing improvements and scenic character of the area. - Identify street pavement structural sections for project area. - Identify all drainage/BMP structure improvements, based upon hydrology, hydraulic calculations and water quality issues. Structural BMPs shall be incorporated into the street design for stormwater quality improvements prior to entering natural waterways.
- Identifying the ultimate alignment of roadway improvements, as well as the recommended ultimate repair strategy for As part of the Report, the Consultant shall prepare and provide CAD drawings of the proposed alignment, which shall include vertical and horizontal alignment, improvements, and drainage/BMP structures. Right-of-way acquisitions and/or vacations shall be clearly identified. - Prepare Engineer’s construction cost estimate for all recommended improvements identified in the Report.
9. Identify participating agencies roles and responsibilities. City of Hawthorne: design, construction and management of project
Rev: 04.28.2020 5 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Interchange 405, I-110, I-105,
and SR-91 Ramp and Interchange Improvements
ሺSouth Bayሻ
Project#: MM5507.19
FA# 9200000000M5507.19
Exhibit A
Architecture Reference for CONNECT-IT Service Packages
The table below is the architecture reference for the CONNECT-IT service packages. For additional information on the service packages below, to view interconnect diagrams for each service package or to suggest updates to CONNECT-IT, visit www.laconnect-it.com.
Service Package Area Short Name Name
Commercial Vehicle
Operations
CVO01 Carrier Operations and Fleet Management
CVO02 Freight Administration
CVO03 Electronic Clearance
CVO04 CV Administrative Processes
CVO05 International Border Electronic Clearance
CVO06 Freight Signal Priority
CVO07 Roadside CVO Safety
CVO08 Smart Roadside and Virtual WIM
CVO09 Freight-Specific Dynamic Travel Planning
CVO11 Freight Drayage Optimization
CVO12 HAZMAT Management
CVO14 CV Driver Security Authentication
CVO15 Fleet and Freight Security
Data Management DM01 ITS Data Warehouse
DM02 Performance Monitoring
Maintenance and
Construction
MC01 Maintenance and Construction Vehicle and Equipment Tracking
MC02 Maintenance and Construction Vehicle Maintenance
MC05 Roadway Maintenance and Construction
MC06 Work Zone Management
MC07 Work Zone Safety Monitoring
MC08 Maintenance and Construction Activity Coordination Parking Management PM01 Parking Space Management
PM02 Smart Park and Ride System
PM03 Parking Electronic Payment
PM04 Regional Parking Management
PM05 Loading Zone Management
Public Safety PS01 Emergency Call-Taking and Dispatch
PS02 Routing Support for Emergency Responders
PS03 Emergency Vehicle Preemption
PS04 Mayday Notification
PS05 Vehicle Emergency Response
PS06 Incident Scene Pre-Arrival Staging Guidance for Emergency Responders
PS07 Incident Scene Safety Monitoring
PS08 Roadway Service Patrols
PS10 Wide-Area Alert
Rev: 04.28.2020 6 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Interchange 405, I-110, I-105,
and SR-91 Ramp and Interchange Improvements
ሺSouth Bayሻ
Project#: MM5507.19
FA# 9200000000M5507.19
Service Package Area Short Name Name
PS11 Early Warning System
PS12 Disaster Response and Recovery
PS13 Evacuation and Reentry Management
PS14 Disaster Traveler Information
Public Transportation PT01 Transit Vehicle Tracking
PT02 Transit Fixed-Route Operations
PT03 Dynamic Transit Operations
PT04 Transit Fare Collection Management
PT05 Transit Security
PT06 Transit Fleet Management
PT07 Transit Passenger Counting
PT08 Transit Traveler Information
PT09 Transit Signal Priority
PT10 Intermittent Bus Lanes
PT11 Transit Pedestrian Indication
PT14 Multi-modal Coordination
PT16 Route ID for the Visually Impaired
PT17 Transit Connection Protection
PT18 Integrated Multi-Modal Electronic Payment
Support SU01 Connected Vehicle System Monitoring and Management SU02 Core Authorization
SU03 Data Distribution
SU04 Map Management
SU05 Location and Time
SU06 Object Registration and Discovery
SU07 Privacy Protection
SU08 Security and Credentials Management
SU09 Center Maintenance
SU10 Field Equipment Maintenance
SU11 Vehicle Maintenance
SU12 Traveler Device Maintenance
Sustainable Travel ST01 Emissions Monitoring
ST02 Eco-Traffic Signal Timing
ST03 Eco-Traffic Metering
ST04 Roadside Lighting
ST05 Electric Charging Stations Management
ST06 HOV/HOT Lane Management
ST08 Eco-Approach and Departure at Signalized Intersections ST09 Connected Eco-Driving
Traffic Management TM01 Infrastructure-Based Traffic Surveillance TM02 Vehicle-Based Traffic Surveillance
TM03 Traffic Signal Control
TM04 Connected Vehicle Traffic Signal System
TM05 Traffic Metering
Rev: 04.28.2020 7 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP#: N/A
Subregion ID: Interchange 405, I-110, I-105,
and SR-91 Ramp and Interchange Improvements
ሺSouth Bayሻ
Project#: MM5507.19
FA# 9200000000M5507.19
Service Package Area Short Name Name
TM06 Traffic Information Dissemination
TM07 Regional Traffic Management
TM08 Traffic Incident Management System
TM09 Integrated Decision Support and Demand Management
TM10 Electronic Toll Collection
TM11 Road Use Charging
TM12 Dynamic Roadway Warning
TM13 Standard Railroad Grade Crossing
TM14 Advanced Railroad Grade Crossing
TM15 Railroad Operations Coordination
TM16 Reversible Lane Management
TM17 Speed Warning and Enforcement
TM19 Roadway Closure Management
TM20 Variable Speed Limits
TM21 Speed Harmonization
TM22 Dynamic Lane Management and Shoulder Use
Traveler Information TI01 Broadcast Traveler Information TI02 Personalized Traveler Information
TI03 Dynamic Route Guidance
TI04 Infrastructure-Provided Trip Planning and Route Guidance TI05 Travel Services Information and Reservation
TI06 Dynamic Ridesharing and Shared Use Transportation
TI07 In-Vehicle Signage
Vehicle Safety VS01 Autonomous Vehicle Safety Systems
VS02 V2V Basic Safety
VS03 V2V Situational Awareness
VS04 V2V Special Vehicle Alert
VS05 Curve Speed Warning
VS08 Queue Warning
VS09 Reduced Speed Zone Warning / Lane Closure
VS10 Restricted Lane Warnings
VS11 Oversize Vehicle Warning
VS12 Pedestrian and Cyclist Safety
VS13 Intersection Safety Warning and Collision Avoidance VS14 Cooperative Adaptive Cruise Control
VS15 Infrastructure Enhanced Cooperative Adaptive Cruise Control
VS16 Automated Vehicle Operations
VS17 Traffic Code Dissemination
Note: CONNECT-IT service packages may differ from service packages identified in the National ITS Reference Architecture ሺARC-ITሻ. For any service packages not represented in CONNECT-IT, refer to ARCIT by accessing www.arc-it.net. Contact the administrator at [email protected] for questions regarding CONNECT-IT.
Rev: 01.23.24 1 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay)” Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
ATTACHMENT G-1
SPECIAL GRANT CONDITIONS
SIGNAL SYNCHRONIZATION, INTELLIGENT TRANSPORTATION SYSTEMS (ITS),
AND TRANSPORTATION TECHNOLOGY IMPROVEMENTS
1. Grantee is required to attend the LACMTA Arterial ITS Committee Meetings quarterly.
Grantee shall coordinate through the Arterial ITS Committee, the Coalition for Transportation Technology and/or other appropriate and recognized forums to ensure consistency with local, subregional and regional ITS plans. Grantee shall provide the opportunity to LACMTA staff and other affected agencies to review, comment and participate on all aspects of the Project implementation to achieve multi-jurisdictional consensus, including, but not limited to, scope of work, consultant selection, PS&E, system design, bid documents and Project deliverables.
2. Grantee shall coordinate with LA County Public Works when applicable and shall not advertise the Project for bid to begin construction before all affected agencies have fully executed an agreement regarding the maintenance and operation of traffic signal synchronization system(s) along multi-jurisdictional corridor(s). Grantee shall deliver or email a copy of the fully executed agreement to LACMTA within seven (7) days from the date of full execution.
3. Grantee shall commit and/or secure non-LACMTA funds to maintain and operate the Project improvements. Operations and maintenance plans shall be developed for all ITS projects. For multi‐jurisdictional projects, multi‐agency agreements shall be executed committing to the long‐term operations and maintenance of shared project elements.
4. Grantee’s Project shall not make major equipment or timing-plan changes on other Metro funded projects, within the first two years of Grantee’s Project implementation/system operation without LACMTA or lead agency prior written approval.
5. For all central traffic control system projects, Grantee shall coordinate the system design through LACMTA staff to allow communication with the Regional Integration of ITS (RIITS) to facilitate multi‐jurisdictional traffic management and data sharing.
6. Grantee shall ensure Countywide Signal Priority (CSP) capabilities are maintained when Grantee’s Project is in an existing and planned CSP corridor.
7. Grantee shall ensure Integrated Corridor Management (ICM) capabilities are maintained when Grantee’s Project is in an existing and planned corridor.
8. Grantee shall make available all data from the Project, including, without limitation, improvements and inventory data, to LACMTA upon request.
Grantee shall:
Rev: 01.23.24 2 FA Measure R Hwys Gen Attachment G Special Grant Conditions
FTIP #: N/A
Subregion ID: Subregion ID: “Interchange 405, I-110, I-105, and SR-91 Ramp and Interchange Improvements (South Bay)” Project#: MM5507.19
Funding Agreement#: 9200000000M5507.19
a. provide real-time traffic data from the Project, if available, to the Regional Integration of ITS (RIITS)
b. allow for archiving through the Regional Integration of ITS (RIITS) Network or any regional ITS software to support regional transportation planning and operations
c. populate ITS Field Inventory Resource Sharing Tool (ITS FIRST) with data upon completion of project
9. Grantee shall ensure that the project uses a generally accepted system engineering approach to maintain the integrity and quality of completed projects.
10. Grantee’s project shall adhere to existing Metro guidelines for specific subprograms as applicable.
The obligations set forth in this section shall survive the expiration or termination of this Agreement.
AGENDA ITEM NO. 24.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: City Manager
SUBJECT:
Nominations of Commissioners for Planning, Parks, Recreation & Fine Arts, Senior Citizens' and Youth Commissions. (A. Vargas)
Planning Commission:
Mike Talleda
Stephen Nellman
Parks, Recreation & Fine Arts Commission:
Greg Guich
Jessica Romero
Senior Citizens' Commission :
Juanita Douse
Youth Commission:
Richard Harrison
Jesus Lemus
Nuzhath Samira
AGENDA ITEM NO. 25.
CITY OF HAWTHORNE
City Council
AGENDA BILL
For the meeting of 10/14/2025
Originating Department: City Clerk
City Manager: Department Head:
SUBJECT:
Construction Industry Transparency Ordinance (K. Manning) RECOMMENDED MOTION:
DISCUSSION:
FISCAL IMPACT:
NOTICING PROCEDURE: