Council Packet — Hayward City Council, June 27, 2023 (part 2 of 4)

DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Confirming the Report and Special Assessment for Delinquent Sewer and Water Bills and Authorizing the Delinquent Charges to Become a Special Assessment Against the Properties if not Paid by August 1, 2023

RECOMMENDATION
That Council adopts a resolution (Attachment II) confirming the report and assessment for delinquent water bills and sewer bills, and authorizing the delinquent charges to become a special assessment against the properties if not paid by August 1, 2023.

SUMMARY
In November 2012, Council approved collection of delinquent water and sewer service charges by way of special assessments on property tax rolls for property owners that receive only sewer service from the City and from owners of multi-family properties. Currently, there are 90 affected properties with a total of $129,363.88 in delinquent charges, which includes $122,701.46 in unpaid sewer and water charges, $4,500 in administrative fees to the City and $2,162.42 in administrative fees to the Alameda County Assessor’s Office, as listed on Attachment III. It is anticipated that the final list of properties and amount of delinquent water and sewer charges will be reduced by the final due date of August 1, 2023. Recovery of these outstanding charges improves the fiscal health of the Water and Wastewater Operating Funds, which benefits all rate payers.

BACKGROUND
The City provides water and sewer services to almost all residents and businesses within the City limits. The exceptions are a small number of properties that receive water service from the East Bay Municipal Utility District or sewer service from Oro Loma Sanitary District. In addition to in-City customers, Hayward provides sewer service to about 900 “sewer-only” customers, mainly located in unincorporated Alameda County, as well as water or sewer services to other customers outside of the City limits. The Hayward Municipal Code states that responsibility for water and sewer bills lie with the person or entity that requested

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service, i.e., the account holder of record. For sewer-only accounts, however, ultimate responsibility rests with the property owner, regardless of the name on the account.

For accounts that become subject to collection, the most effective measure available to the City is to discontinue water service for unpaid charges. However, the City is unable to shut off water to sewer-only customers since water service is not provided by the City. With respect to multi-family customers, discontinuing water service would leave tenants without water, in most cases through no fault of their own. On November 27, 2012, Council approved ordinances allowing for the collection of delinquent water and sewer bills as special assessments on property tax bills. The ordinances apply to accounts that are at least sixty days in arrears as of March 1, 2023, and provides the City with a tool to collect delinquent charges from property owners that receive sewer service only from the City and from owners of multi-family properties. The ordinances are intended for use as a last resort, in addition to remedies that already exist.

DISCUSSION
Delinquent water and sewer service charges that would be placed on the property tax rolls for each customer are comprised of all charges in arrears by sixty days or more as of March 1, 2023, a $50 administrative fee charged by the City, and a 1.7% administrative fee charged by the Alameda County Assessor’s Office.

As of the date of this writing, there are 90 affected accounts that have a total of $122,701.46 in unpaid sewer and water charges, plus an additional $4,500 in administrative fees to the City and $2,162.42 in administrative fees to the Alameda County Assessor’s Office, for a total of $129,363.88, as listed on Attachment III. If not paid by August 1, 2023, the unpaid charges and administrative fees will become a special assessment against the property and will appear on each property owner’s tax bill later this year.

To give the Council a sense of the impact of the ordinance, the first formal letter was sent to 157 account holders, with total delinquent charges of $619,733.30, where 28% of the charges were owed by a single customer. The attached list includes 90 parcels, with charges totaling $122,701.46, excluding City and County administrative fees, which means that $497,031.84, or approximately 80% of the original unpaid charges, has been collected that otherwise may not have been paid.

By comparison, at the same time last year, there were 91 affected properties with an outstanding balance of $99,017.25, and in the previous year, there were 82 affected properties with an outstanding balance of $92,876.33, excluding City and County administrative fees.

As seen in previous years, some property owners paid off their delinquent balance after Council action. The final list that will be transmitted to the County Assessor may be smaller than the list provided in Attachment III. The final list transmitted to the County Assessor last year included 60 affected properties with an outstanding total balance of $53,140.46, excluding administrative fees.

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Staff mailed three formal notices to each affected property owner in March, April, and May.

Property owners were provided with an opportunity to schedule an administrative hearing if they disagreed with the charges or their responsibility for paying them. No requests for hearings were received.

ECONOMIC IMPACT
The properties that are affected by this action are summarized in the following table:

Amount Owed
(Excluding Administrative Fees)
Number of Parcels
Less than $500 70
$500 - $1,000 3
$1,000 - $2,000 7
$2,000 - $10,000 7
More than $10,000 3
Total: $122,701.46 90
To the extent that the City recovers and discourages delinquencies, all rate payers will benefit from slightly less overall future rate increase requirements.

FISCAL IMPACT
There is no negative fiscal impact to the City as cost recovery occurs through administrative fees. Recovery of these outstanding charges improves the fiscal health of the Water and Wastewater Operating Funds, which benefits all rate payers.

STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to one of the Council’s Strategic Roadmap.

SUSTAINABILITY FEATURES
There are no direct sustainability features associated with this report.

PUBLIC CONTACT
In addition to the three notices sent directly to property owners, a notice of the City Council’s scheduled confirmation of this report (Attachment IV) was published on June 9 and June 23, 2023 in The Daily Review.

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NEXT STEPS
The City will continue to accept payments until August 1, 2023. After that date, the list will be finalized and forwarded to the Alameda County Assessor’s Office by August 8, 2023, in accordance with the County’s schedule.

Prepared by: Michelle Tran, Developmental Review Specialist Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-______
Introduced by Council Member __________________

RESOLUTION CONFIRMING THE REPORT AND SPECIAL ASSESSMENT LIST

ASSOCIATED WITH DELINQUENT WATER AND SEWER BILLS AND

AUTHORIZING THE DELINQUENT CHARGES TO BECOME A SPECIAL
ASSESSMENT AGAINST THE PROPERTIES IF NOT PAID BY AUGUST 1, 2023 WHEREAS, the Director of Public Works & Utilities and Director of Finance have rendered an itemized report in writing to this Council indicating certain property owners that receive water and/or sewer service from the City of Hayward who have incurred delinquent water and/or sewer bills, as required by Sections 11-2.50 and 11-3.463 of the Municipal Code of the City of Hayward; and
WHEREAS, the hour of 7 p.m. on Tuesday, June 27, 2023, in the Council Chambers, City Hall, 777 B Street, Hayward, California, was fixed as the time and place for this Council to receive and consider the report, and a copy of the report has been posted and published in the manner required by Sections 11-2.51 and 11-3.464 of the Municipal Code; and WHEREAS, the report was presented at the time and place fixed, and the City Council has considered the report and all comments with respect thereto.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that, except as may be amended by Council, the report from the Director of Public Works and Director of Finance of the City of Hayward listing certain property owners that receive water and/or sewer service from the City of Hayward who have incurred a delinquent water and/or sewer bill, a copy of which is attached hereto, is hereby confirmed.

BE IT FURTHER RESOLVED that payments of assessments confirmed hereby may be received by the City of Hayward Director of Finance up to the hour of 5 p.m. on August 1, 2023, and thereafter such official shall transmit the unpaid assessments to the County Auditor for collection on the property tax roll.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
Utility Accounts Special Assessment List 2023
Parcel Owner Name Account Number Location Description Amount Due COH Special Assessment Fee Alameda County Fee (1.7% of amount due + COH fee) Total to be Added to Property Tax Bill 416-0140-066-01 U S BANK TRUST N A TR 1864 22620 7TH ST MULTIFAMILY $367.56 $50.00 $7.10 $424.66 444-0024-018-00 ALRIASHI FAWAZ N 2959 498 RAMOS AVE MULTIFAMILY $1,149.22 $50.00 $20.39 $1,219.61 431-0036-017-00 LEE JEFFREY C & CHUNG NORA W TRS 3048 452 C ST MULTIFAMILY $417.71 $50.00 $7.95 $475.66 444-0024-051-00 TUCKETT MATTHEW 3231 24375 SILVA AVE MULTIFAMILY $4,395.97 $50.00 $75.58 $4,521.55 427-0031-006-00 MOORE SHERMAN 3874 1349 A MULTIFAMILY $1,481.85 $50.00 $26.04 $1,557.89 416-0160-014-00 CHINAR LLC 5364 2157 KELLY ST MULTIFAMILY $449.66 $50.00 $8.49 $508.15444-0051-128-02 OKWUEGBE KENNETH 10256 25198 MUIR ST MULTIFAMILY $783.75 $50.00 $14.17 $847.92 078C-0435-004-02 DIXON TOWN HOMES LLC 18330 29529 DIXON ST MULTIFAMILY $2,412.58 $50.00 $41.86 $2,504.44 431-0080-065-00 ARMSTRONG ROGER R 20125 391 OCIE WAY MULTIFAMILY $1,158.79 $50.00 $20.55 $1,229.34 453-0095-011-03 VALDIVIA MARTIN 22881 27799 LEIDIG CT MULTIFAMILY $8,587.85 $50.00 $146.84 $8,784.69 415-0230-075-00 ROCKAWAY APARTMENTS LLC 22927 22400 ROCKAWAY LN MULTIFAMILY $14,147.21 $50.00 $241.35 $14,438.56453-0080-009-02 PARAISO APARTMENTS LLC 22932 963 TENNYSON RD MULTIFAMILY $21,489.75 $50.00 $366.18 $21,905.93 453-0040-009-04 HAIDER MOHAMMAD J 23065 474 SCHAFER RD MULTIFAMILY $684.71 $50.00 $12.49 $747.20 445-0220-116-00 HAYWARD PACIFIC ASSOCIATES LP 23084 951 TORRANO AVE MULTIFAMILY $1,898.48 $50.00 $33.12 $1,981.60 444-0072-020-02 NAND ROHINI L 23361 25789 FRANKLIN AVE MULTIFAMILY $188.08 $50.00 $4.05 $242.13 453-0095-027-02 PATEL TUSHAR & PANCHAL MITA H 23848 27712 MANON AVE MULTIFAMILY $1,386.85 $50.00 $24.43 $1,461.28 455-0026-011-10 SARWARY PARWIN W & MOHAMMED T 24311 2001 ALDENGATE WAY MULTIFAMILY $2,362.15 $50.00 $41.01 $2,453.16 455-0026-011-09 SARWARY PARWIN W & MOHAMMED T 24312 2019 ALDENGATE WAY MULTIFAMILY $2,125.11 $50.00 $36.98 $2,212.09455-0026-011-08 ALVARO LLC 24313 2037 ALDENGATE WAY MULTIFAMILY $200.00 $50.00 $4.25 $254.25427-0006-041-00 IH ANDINA HAYWARD LLC 25713 1182 E ST MULTIFAMILY $2,292.22 $50.00 $39.82 $2,382.04 427-0006-041-00 IH ANDINA HAYWARD LLC 25714 1180 E ST MULTIFAMILY $2,585.52 $50.00 $44.80 $2,680.32456-0035-010-41 GLEN OAKS LLC 26173 2416 TENNYSON RD MULTIFAMILY $26,889.19 $50.00 $457.97 $27,397.16 431-0004-069-02 LAL BOB & ANITA D 31805 537 A ST MULTIFAMILY $412.65 $50.00 $7.87 $470.52 081D-1640-004-00 VICTORIA DAVID A 40715 2761 CHRONICLE AVE MULTIFAMILY $466.67 $50.00 $8.78 $525.45 425-0370-068-00 GOMEZ DENISE D & VINCENT E 60124 2535 OAKES DR SEWER ONLY $217.77 $50.00 $4.55 $272.32425-0340-035-00 VISHNEVSKAYA SVETLANA 60150 3177 OAKES DR SEWER ONLY $412.84 $50.00 $7.87 $470.71425-0330-026-00 ETHERIDGE LOUISE 60170 3425 OAKES DR SEWER ONLY $84.73 $50.00 $2.29 $137.02425-0330-003-00 MASHRIQUE NAJIA 60190 3244 OAKES DR SEWER ONLY $181.77 $50.00 $3.94 $235.71425-0360-017-00 BARNUMMORELAND NANCY L 60228 2500 LANCASTER CT SEWER ONLY $493.18 $50.00 $9.23 $552.41425-0370-033-00 SIEBER JOAN E TR 60260 2775 LANCASTER RD SEWER ONLY $493.18 $50.00 $9.23 $552.41

ATTACHMENT III

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Utility Accounts Special Assessment List 2023
Parcel Owner Name Account Number Location Description Amount Due COH Special Assessment Fee Alameda County Fee (1.7% of amount due + COH fee) Total to be Added to Property Tax Bill 425-0380-020-00 LYONS RICHARD A 60290 2517 CARISBROOK CT SEWER ONLY $217.77 $50.00 $4.55 $272.32425-0410-013-00 CAINES DANA E TR 60303 2563 CARISBROOK CT SEWER ONLY $217.77 $50.00 $4.55 $272.32417-0040-003-00 PABLO NOEL R 60345 22625 WILDWOOD ST SEWER ONLY $222.67 $50.00 $4.64 $277.31416-0170-003-00 HOWARD MARCUS & DORIN R ETAL 60360 22725 LORAND WAY SEWER ONLY $301.20 $50.00 $5.97 $357.17416-0170-033-00 ESPINOZA FRANCISCO G 60405 22808 UPLAND WAY SEWER ONLY $498.38 $50.00 $9.32 $557.70416-0170-033-00 ESPINOZA FRANCISCO G 60406 22810 UPLAND WAY SEWER ONLY $498.38 $50.00 $9.32 $557.70416-0170-056-00 HOLLAND ALLYSIA D 60415 22873 UPLAND WAY SEWER ONLY $222.67 $50.00 $4.64 $277.31416-0170-002-00 TRIMBAKE AJIT & NITI 60429 2241 KELLY ST SEWER ONLY $498.38 $50.00 $9.32 $557.70416-0170-001-00 CAMACHO JOSE & GEMA S 60430 2233 KELLY ST SEWER ONLY $498.38 $50.00 $9.32 $557.70416-0170-039-00 HANCOCK TERRY J TR 60434 2573 KELLY ST SEWER ONLY $498.38 $50.00 $9.32 $557.70428-0041-079-00 CORRALES ERIC A & JOWANDA 60471 695 SUNSET BLVD SEWER ONLY $363.38 $50.00 $7.03 $420.41428-0041-079-00 CORRALES ERIC A & JOWANDA 60472 697 SUNSET BLVD SEWER ONLY $363.38 $50.00 $7.03 $420.41428-0041-034-00 BUSO ROBERT A 60477 504 SIMON ST SEWER ONLY $457.53 $50.00 $8.63 $516.16431-0016-024-00 GERARDO MAURICE & PATTY 60481 22385 PRINCETON ST SEWER ONLY $186.67 $50.00 $4.02 $240.69429-0091-051-00 GRANILLO LUIS M & GIOVANNI T 60490 22207 PRINCETON ST SEWER ONLY $239.36 $50.00 $4.92 $294.28429-0091-019-00 CRUZ ROSA T 60499 22009 PRINCETON ST SEWER ONLY $186.67 $50.00 $4.02 $240.69431-0012-010-00 FALLEN LEAF PROPERTIES LLC 60502 22330 PRINCETON ST SEWER ONLY $462.38 $50.00 $8.71 $521.09431-0012-015-00 NGUYEN HAN & TROY T 60507 22382 PRINCETON ST SEWER ONLY $186.67 $50.00 $4.02 $240.69431-0016-043-00 DUENAS EVERARDO 60515 22380 MEEKLAND AVE SEWER ONLY $186.67 $50.00 $4.02 $240.69429-0086-014-02 MICKAELS DREW J & ENEDINA I TRS & GALER GERAL ETAL 60524 22375 MEEKLAND AVE SEWER ONLY $239.36 $50.00 $4.92 $294.28 429-0086-015-02 MICKAELS DREW J & ENEDINA I TRS & GALER GERAL ETAL 60525 22383 MEEKLAND AVE SEWER ONLY $239.36 $50.00 $4.92 $294.28431-0016-066-00 KIM MAN S & ALICE Y TRS 60531 192 A ST SEWER ONLY $186.67 $50.00 $4.02 $240.69431-0016-104-00 HUMPHREY WADE 60543 257 SMALLEY AVE SEWER ONLY $186.67 $50.00 $4.02 $240.69431-0012-038-00 MENDES GERALD W JR & SOLANGE M TRS 60551 315 SMALLEY AVE SEWER ONLY $462.38 $50.00 $8.71 $521.09431-0016-027-00 GARCIA HIPOLITO 60566 296 SMALLEY AVE SEWER ONLY $769.94 $50.00 $13.94 $833.88431-0016-001-02 MARQUEZ MARY T TR & MARQUEZ ROBERT M TR ETAL 60580 22302 MEEKLAND SEWER ONLY $421.12 $50.00 $8.01 $479.13431-0012-009-02 OTTOVICH HARVEY G TR 60601 303 LAUREL AVE SEWER ONLY $186.67 $50.00 $4.02 $240.69431-0012-006-00 LUO KALVIN & JUSTIN 60604 341 LAUREL AVE SEWER ONLY $1,779.71 $50.00 $31.11 $1,860.82431-0008-001-02 WANG ZHI C & HUANG YA L TRS 60607 385 LAUREL AVE SEWER ONLY $358.34 $50.00 $6.94 $415.28429-0091-064-00 JL CAPITAL LLC 60638 170 LAUREL AVE SEWER ONLY $446.04 $50.00 $8.43 $504.47429-0091-022-02 KUMAR RAMESHWARI & ASHWIN 60656 290 POPLAR AVE SEWER ONLY $312.38 $50.00 $6.16 $368.54429-0091-022-02 KUMAR RAMESHWARI & ASHWIN 60657 284 POPLAR AVE SEWER ONLY $313.70 $50.00 $6.18 $369.88

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Utility Accounts Special Assessment List 2023
Parcel Owner Name Account Number Location Description Amount Due COH Special Assessment Fee Alameda County Fee (1.7% of amount due + COH fee) Total to be Added to Property Tax Bill 429-0091-058-00 QIU HAI Y & WONG MELVIN K 60663 230 LAUREL AVE SEWER ONLY $135.11 $50.00 $3.15 $188.26428-0006-074-00 BORDA JUAN C & CORTES CLAUDIA A 60669 21660 MONTGOMERY ST SEWER ONLY $498.38 $50.00 $9.32 $557.70428-0001-065-00 SAINZ FERNANDO N 60705 696 SUNSET BLVD SEWER ONLY $462.38 $50.00 $8.71 $521.09428-0001-067-00 BROWN TIMOTHY E 60708 682 SUNSET BLVD SEWER ONLY $358.34 $50.00 $6.94 $415.28429-0055-017-00 GARZA DOMINIC & DEANNA 60722 384 SUNSET BLVD SEWER ONLY $186.67 $50.00 $4.02 $240.69429-0055-023-00 TAKEIFANGA SALOTE 60727 312 SUNSET BLVD SEWER ONLY $313.70 $50.00 $6.18 $369.88429-0055-004-00 HATTON RICK & JENNIFER 60748 21931 WESTERN BLVD SEWER ONLY $171.67 $50.00 $3.77 $225.44431-0106-031-00 HICKS REGINALD V & NOVELLA J TRS 60758 200 OLD OAK LN SEWER ONLY $58.38 $50.00 $1.84 $110.22431-0106-035-00 RICHARD JAMES A II & RANDI R 60762 300 OLD OAK LN SEWER ONLY $222.67 $50.00 $4.64 $277.31431-0106-041-00 LEWIS JULIE 60768 500 OLD OAK LN SEWER ONLY $498.38 $50.00 $9.32 $557.70431-0106-048-00 ULIP PATRICIA C 60775 700 OLD OAK LN SEWER ONLY $498.38 $50.00 $9.32 $557.70431-0107-038-00 SINGH MANJIT & KAUR SURJIT ETAL 60787 1004 OLD OAK LN SEWER ONLY $498.38 $50.00 $9.32 $557.70431-0107-049-00 MANALO SHAUN J 60798 1058 OLD OAK LN SEWER ONLY $222.67 $50.00 $4.64 $277.31431-0106-056-00 ROBINSON RANDY & MIRIAM 60836 22626 AMADOR ST SEWER ONLY $301.20 $50.00 $5.97 $357.17431-0106-068-00 BHATTI ONIEL & ADEEL ETAL 60848 22542 AMADOR ST SEWER ONLY $498.38 $50.00 $9.32 $557.70431-0016-064-00 KIM MAN S & ALICE Y TRS 60867 206 A ST SEWER ONLY $279.37 $50.00 $5.60 $334.97429-0059-033-00 PINEDA VILMA ETAL 60894 234 SUNSET BLVD SEWER ONLY $1,460.81 $50.00 $25.68 $1,536.49431-0012-025-00 CRAWFORD JOANN L TR 61001 362 SMALLEY SEWER ONLY $462.38 $50.00 $8.71 $521.09431-0012-025-00 CRAWFORD JOANN L TR 61002 364 SMALLEY AVE, UNIT A SEWER ONLY $462.38 $50.00 $8.71 $521.09431-0012-025-00 CRAWFORD JOANN L TR 61007 364 SMALLEY AVE, UNIT F SEWER ONLY $462.38 $50.00 $8.71 $521.09431-0012-024-00 CRAWFORD JOANN L TR 61008 358 SMALLEY AVE, UNIT A SEWER ONLY $462.38 $50.00 $8.71 $521.09431-0012-024-00 CRAWFORD JOANN L TR 61009 358 SMALLEY AVE, UNIT B SEWER ONLY $120.94 $50.00 $2.91 $173.85431-0012-024-00 CRAWFORD JOANN L TR 61009 358 SMALLEY AVE, UNIT B SEWER ONLY $313.70 $50.00 $6.18 $369.88431-0012-024-00 CRAWFORD JOANN L TR 61011 360 SMALLEY AVE, UNIT A SEWER ONLY $186.67 $50.00 $4.02 $240.69431-0012-024-00 CRAWFORD JOANN L TR 61013 360 SMALLEY AVE, UNIT C SEWER ONLY $218.69 $50.00 $4.57 $273.26431-0012-024-00 CRAWFORD JOANN L TR 61015 360 SMALLEY AVE, UNIT E SEWER ONLY $462.38 $50.00 $8.71 $521.09431-0012-024-00 CRAWFORD JOANN L TR 61016 360 SMALLEY AVE, UNIT F SEWER ONLY $102.83 $50.00 $2.60 $155.43431-0012-024-00 CRAWFORD JOANN L TR 61016 360 SMALLEY AVE, UNIT F SEWER ONLY $355.83 $50.00 $6.90 $412.73 Totals: Parcels being Specially Assessed Amount Due
Special
Assessment Fee
Alameda County
Fee
Special
Assessment
90 $122,701.46 $4,500.00 $2,162.42 $129,363.88

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ATTACHMENT IV

OFFICIAL NOTICE

HAYWARD CITY COUNCIL
DATE: June 27, 2023
TIME: 7:00 p.m.

PLACE: City Hall Council Chambers
777 B Street
Hayward, CA 94541
On the above date, at approximately the hour noted, the Hayward City Council will consider for confirmation the list of certain property owners with delinquent water and/or sewer bills owed to the City of Hayward in order to enforce collection of the delinquent amounts by placement on the Alameda County property tax roll.

In addition, notice is hereby given that on June 1, 2023, the list of delinquent accounts was filed with the City Clerk.

A copy of the staff report may be reviewed at the Weekes Branch Library, 27300 Patrick Avenue, or at the Public Works & Utilities Department or City Clerk's Office at 777 B Street, Hayward, California, or on the City’s website at https://hayward.legistar.com/Calendar.aspx. Staff reports are available the Friday before the meeting.

FOR INFORMATION RELATED TO DELINQUENT WATER AND/OR SEWER BILLS, CALL CITY OF HAYWARD, REVENUE OFFICE (510) 583-4624.

ASSISTANCE will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Persons needing accommodation should contact the City Clerk's Office 48 hours in advance of the meeting at (510) 583-4400, or by using the TDD line for those with speech and hearing disabilities at (510) 247-3340.

PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on the subject of this notice, the issues in the lawsuit may be limited to the issues which were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing. By Resolution the City Council has imposed the 90-day time deadline set forth in C.C.P. Section 1094.6 for filing of any lawsuit challenging final action on an item which is subject to C.C.P. Section 1094.5.

Dated: June 1, 2023
Miriam Lens, City Clerk
City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-350
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Acting Development Services Director

SUBJECT
Adopt a Resolution Approving the Final Map of Tract 8614, a 10 Lot Subdivision for Condominium Purposes at 29212 Mission Boulevard, Hayward to Allow the Construction of 59 Condominium Units, Open Space Areas, and Related Site Improvements; Applicant/Owner: Hayward SoMi, LLC., Application No. 202201713

RECOMMENDATION
That the Council adopts a resolution (Attachment II) to approve the Final Map for Tract 8614 (Attachment III), find it in substantial conformance with the approved Vesting Tentative Tract Map (Attachment IV), and authorize the City Manager to execute the Subdivision Agreement, related other documents and take appropriate administrative actions to effectuate the improvements required by the Conditions of Approval.

SUMMARY
The Hayward SoMi development at 29212 Mission Boulevard was approved with Vesting Tentative Map 8502 by Council Resolution 19-202 on October 29, 2019. The subdivider has elected to file two Final Maps on the approved Vesting Tentative Map as allowed by the State Subdivision Map Act and City Ordinance. The Final Map for Tract 8614 is the second phase of the development and subdivides Parcel N of Tract 8502 into 10 lots for condominium purposes allowing the construction of 59 units, open space areas, and related site improvements as roughly outlined in Attachment V. The Council is also requested to authorize the City Manager to execute a Subdivision Improvement Agreement to complete all required improvements.

The City Engineer, in coordination with other potentially affected departments, has reviewed the proposed development phasing, the Final Map, and Improvement Plans and have determined these documents to be in substantial compliance with the City approved Vesting Tentative map, applicable City Standards, and addressing the City’s conditions of map approval.

CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: CONS 23-350

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Final Map Tract 8614
Attachment IV Approved Tentative Map
Attachment V Final Map Phasing
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Acting Development Services Director
SUBJECT: Adopt a Resolution Approving the Final Map of Tract 8614, a 10 Lot Subdivision for Condominium Purposes at 29212 Mission Boulevard, Hayward to Allow the Construction of 59 Condominium Units, Open Space Areas, and Related Site Improvements; Applicant/Owner: Hayward SoMi, LLC., Application No. 202201713

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BACKGROUND
Per State law, Tentative and Final Maps are required for subdivision of real property into five or more parcels. A Vesting Tentative Map Application (No. 201806355) showing the proposed subdivision into 25 lots for condominium purposes allowing the construction of 189 units, 10,800 square feet of ground floor commercial space, open space areas, related site improvements, along with preliminary plans and documents describing the proposed development was reviewed and approved by the City Council on October 29, 2019 subject to certain Conditions of Approval. At the same meeting on October 29, 2019, City Council approved the PD Rezone from S-T4 (South Hayward Form Based Code, T4), CN (Neighborhood Commercial) District, and RM (Medium Density Residential) District to PD (Planned Development) to allow for consistency and orderly development pattern across the

12.2 acre project site. The City’s Planning Commission recommended approval of the Vesting Tentative Map and PD Rezone for Tract 8502 to the City Council on October 10, 2019.

The Council approved the Vesting Tentative Map and PD Rezone of Tract 8502 in a public meeting after considering comments from the public and public agencies. Council also considered compliance with the Subdivision Map Act, the Environmental Quality Act, Planned Development guidelines, the City Subdivision Ordinance, Zoning Code, Building Regulations, the Hayward General Plan, Specific & Neighborhood Plans, and the site-specific requirements of the Planning, Public Works, Fire, and Police Departments. The 189 condominium units and ground floor commercial space proposed in the subdivision will fulfill several goals and objectives of the City’s General Plan by providing in-fill development, increasing housing diversity and including compete streets elements.

DISCUSSION
The 12.2-acre Hayward SoMi development included one parcel at 29212 Mission Blvd (Assessor Parcel Number 078C-0455-001-04) owned by the developer and the remaining area comprising “Parcel Group 2” of the former State Route 238 lands purchased from the City. The subdivider has elected to complete the project in two phases and Council approved the first phase Final Map, Tract 8502 for condominium units in 15 buildings on March 15, 2022.

The subdivider has submitted the Final Map and Improvement Plans for Tract 8614, the second phase of the two-phase development, to construct the remaining condominium units within 10 buildings. The City Engineer has reviewed and determined these documents to be in substantial compliance with the City approved Vesting Tentative map, applicable City Standards and addressing the City’s conditions of the map approval.

The subdivider has requested the City’s approval of the Final Map before all required improvements are completed as provided for in the State Subdivision Map Act Section 66462.

The subdivider has agreed to execute an agreement with the City to complete the improvements required for the subdivision in a timely manner as per the improvement plans approved by the City Engineer and as stipulated in the Hayward Municipal Code Section 10-

Page 3 of 4 ends

3.330 (a). Securities for the required improvements have been posted as per the Hayward Municipal Code Section 10-3.332(a).

New improvements will include extension of the City’s sewer and water service to each new unit and fire hydrants; new private roadways within the development, site lighting and stormwater treatment basins to be maintained by the Homeowners Association (HOA); All utilities within the subdivision will be underground.

The City Council’s approval of the Final Maps shall not become effective until and unless the developer enters into a Subdivision Agreement with the City for the construction of improvements and other obligations required per conditions of approval of the Vesting Tentative Tract Map.

Environmental Review
The environmental review was completed when the Vesting Tentative Map was approved in 2019. There is no substantial change proposed in the Project or in its environmental setting, nor is there any new informationwhich would require additional environmental review.

Additionally, since the City Engineer has determined that the final map is in substantial compliance with the conditions of the approved tentative map, approval of the final map is a ministerial act that is not subject to CEQA review.

ECONOMIC AND FISCAL IMPACT
The Final Map, by itself, will not have a fiscal or economic impact. The development created by approval of the Final Map will improve commerce, provide needed housing and employ construction workers. Property tax revenues received by the City and several other local agencies will increase once the homes are constructed and occupied. The Final Map approval is consistent with the approved project.

STRATEGIC ROADMAP
Approval of the Final Map supports the Preserve, Protect, & Produce Housing priority in the City’s Strategic Roadmap, providing a mix of housing stock for all Hayward residents and community members, including the expansion of affordable housing opportunities and resources.

SUSTAINABILITY FEATURES
The proposed project includes placement of solar panels on all structures; installation of energy star appliances and tankless water heaters; and tools to harvest rainwater for landscaping from the residential structures.

In addition to the sustainable building elements, the proposed development would be located within one-half mile to the South Hayward BART Station; include an extensive network of pedestrian and bicycle connections and numerous open spaces throughout the development site; and incorporate Transportation Demand Management (TDM) strategies to minimize

Page 4 of 4 ends

single occupancy vehicle use, including the distribution of Clipper cards to all households, participation in commuter tax benefit programs, and dedication of car sharing spaces within the development

NEXT STEPS
If the Council approves the Final Map, the applicant will have the Final Map recorded after executing the Subdivision Improvement Agreement. Occupancy permits for the new units will be issued only after the required improvements are completed as per the plans approved by the City and a HOA is incorporated for the maintenance and repair of the new common use improvements within the subdivision.

Prepared by: Scott Wikstrom, Development Services Engineer Recommended by: Sara Buizer, Acting Development Services Director Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

Page 1 of 2 ends

HAYWARD CITY COUNCIL
RESOLUTION NO. 23-_____
Introduced by Council Member _______________
RESOLUTION APPROVING THE FINAL MAP OF TRACT 8614, ACCEPTING

THE EASEMENTS DEDICATED THEREON FOR PUBLIC USE AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE

SUBDIVISION IMPROVEMENT AGREEMENT AND RELATED OTHER

DOCUMENTS
WHEREAS, Vesting Tentative Tract Map No. 8502 for SoMi, was approved by the City Council of the City of Hayward on October 29. 2019; and WHEREAS, the Subdivider has elected to file two Final Maps on the approved Vesting Tentative Map as allowed by the State Subdivision Map Act and City Ordinance; and WHEREAS, Council has previously approved the first Final Map, Tract 8502 on March 15, 2022, subsequently filed with the County Recorder on April 12, 2022 in Book 367 of Maps at Pages 61 through 69; and
WHEREAS, the second Final Map, Tract 8614 has been presented to the City Council of the City of Hayward for development of 10 lots consisting of 59 condominium units, a common open space, and related site improvements located on one existing parcel, Parcel N of Tract 8502; and
WHEREAS, the City Engineer has determined the map substantially complying with its Vesting Tentative Map and the City Surveyor has determined the map technically correct; and
WHEREAS, the City Engineer has determined the Tract 8614 Improvement Plans acceptable and conforming to the City’s Conditions of Approval of the Vesting Tentative Map for Tract 8614; and
WHEREAS, Subdivider has requested the Council approval of Tract Map 8614 before its required improvements are completed and has agreed to complete the same within the time limits specified in an agreement with the city and post securities required therefore.

ATTACHMENT II

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Hayward does hereby find that the Final Map for Tract 8614 is in substantial compliance with its approved Vesting Tentative Tract Map and does hereby approve the said Final Map and accepts on behalf of the public all easements dedicated for public use thereon, subject to the subdivider entering into a subdivision agreement for the completion of improvements and other obligations, as required by the conditions of approval of the Vesting Tentative Tract Map for Tract 8502, and that the approval of the Final Map for Tract 8614 shall not be effective until and unless and such agreement is entered into.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to negotiate and execute, for and on behalf of the City of Hayward, a subdivision agreement in a form approved by the City Attorney.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
JOB NO. 2775-010 SHEET OF 1 8
TRACT 8614
CONSISTING OF 8 SHEETS FOR 59 CONDOMINIUM UNITS
BEING A SUBDIVISION OF PARCEL N OF TRACT 8502, FILED IN BOOK 367 OF MAPS, AT PAGE 61 OFFICIAL RECORDS OF
ALAMEDA COUNTY RECORDS.

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456

OWNER'S ACKNOWLEDGMENT

OWNER'S STATEMENT

COUNTY RECORDER'S STATEMENT
OWNER'S STATEMENT (CONT.)

TRUSTEE'S ACKNOWLEDGMENT

TRUSTEE'S STATEMENT

CLERK OF THE BOARD OF SUPERVISORS

STATEMENT
3rd REVIEW BY:

DATE:

REVIEW IS FOR GENERAL COMPLIANCE
WITH CONTRACT DOCUMENTS
NO RESPONSIBILITY IS ASSUMED FOR
CORRECTIONS OF DIMENSIONS OR DETAILS
No Exception Taken
Make Correction Noted
Amend & Resubmit
Rejected ‐ See Remarks
FOR: CITY SURVEYOR
CITY OF HAYWARD
✔
Dan.Scott 12/05/2022
Subject map is approved as
technically correct, please submit
mylars with the following:
•Surveyor of record signature
•Owner(s) signature
•Owner’s acknowledgment
•Trustee(s) signature
•Trustee’s acknowledgment
JOB NO. 2775-010 SHEET OF 2 8
TRACT 8614
CONSISTING OF 8 SHEETS FOR 59 CONDOMINIUM UNITS
BEING A SUBDIVISION OF PARCEL N OF TRACT 8502, FILED IN BOOK 367 OF MAPS, AT PAGE 61 OFFICIAL RECORDS OF
ALAMEDA COUNTY RECORDS.

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456

CITY CLERK'S STATEMENT

CITY ENGINEER'S STATEMENT

CITY SURVEYOR'S STATEMENT SOIL / GEOTECHNICAL REPORT NOTE

SURVEYOR'S STATEMENT

MISSION BOULEVARD

TENNYSON ROAD
2 PARCEL A
5 4 3
1 6 7 8
10 9

PARCEL E

PARCEL D

PARCEL C

PARKRIDGE LOOP PARCEL G PARCEL T
8 5

PARKWOOD LANE

PARCEL B
6 7

PARCEL F
3 80'

GRAPHIC SCALE
80' 0' 40' 80' 160' 320'
TRACT 8614
SCALE: 1" =
CONSISTING OF 8 SHEETS FOR 59 CONDOMINIUM UNITS
BEING A SUBDIVISION OF PARCEL N OF TRACT 8502, FILED IN BOOK 367 OF MAPS, AT PAGE 61 OFFICIAL RECORDS OF
ALAMEDA COUNTY RECORDS.

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
BASIS OF BEARINGS:

NOTE:

REFERENCES:

JOB NO. 2775-010 SHEET OF 8
LEGEND
1 MISSION BOULEVARD VALLE VISTA AVENUE

PARCEL N

TENNYSON ROAD SOMI COURT

PARKWOOD DRIVE
4 100'

GRAPHIC SCALE
100' 0' 50' 100' 200' 400'
TRACT 8614
SCALE: 1" =
CONSISTING OF 8 SHEETS FOR 59 CONDOMINIUM UNITS
BEING A SUBDIVISION OF PARCEL N OF TRACT 8502, FILED IN BOOK 367 OF MAPS, AT PAGE 61 OFFICIAL RECORDS OF
ALAMEDA COUNTY RECORDS.

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
JOB NO. 2775-010 SHEET OF 8
BASIS OF BEARINGS:

LEGEND
REFERENCES:

PARCEL A PARKRIDGE LOOP

PARCEL C

PARCEL D

TENNYSON ROAD

PARCEL E
5 30'

GRAPHIC SCALE
30' 0' 15' 30' 60' 120'
TRACT 8614
SCALE: 1" =
CONSISTING OF 8 SHEETS FOR 59 CONDOMINIUM UNITS
BEING A SUBDIVISION OF PARCEL N OF TRACT 8502, FILED IN BOOK 367 OF MAPS, AT PAGE 61 OFFICIAL RECORDS OF
ALAMEDA COUNTY RECORDS.

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
BASIS OF BEARINGS:

NOTE:

REFERENCES:

JOB NO. 2775-010 SHEET OF 8
LEGEND
SEE SHEET 6
DETAIL A SEE SHEET 7

PARCEL C

PARCEL A

TENNYSON ROAD

PARKRIDGE LOOP
6 30'

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
BASIS OF BEARINGS:

REFERENCES: NOTE:

JOB NO. 2775-010 SHEET OF 8
LEGEND
SEE SHEET 5 SEE SHEET 7

PARKRIDGE LOOP

PARKWOOD LANE

PARCEL A
5 4
6 PARCEL T

PARCEL B

PARCEL C

PARCEL E
7 30'

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
BASIS OF BEARINGS:

NOTE:

REFERENCES:

JOB NO. 2775-010 SHEET OF 8
LEGEND SEE SHEET 6 SEE SHEET 8
SEE SHEET 5

DETAIL A

PARKRIDGE LOOP

PARCEL E

PARCEL A
3 8
2 1

PARCEL G

PARCEL F
7 10 SOMI COURTPARKWOOD LANE
9 8
30'

CITY OF HAYWARD, ALAMEDA COUNTY, CALIFORNIA
AUGUST 2022

CIVIL ENGINEERS SURVEYORS PLANNERS

SAN RAMON
WWW.CBANDG.COM

ROSEVILLE
(925) 866-0322
(916)788-4456
BASIS OF BEARINGS:

NOTE:

REFERENCES:

JOB NO. 2775-010 SHEET OF 8
LEGEND SEE SHEET 7

ATTACHMENT V

ATTACHMENT V
Steering Angle
Waste Management TruckTrackLock to Lock TimeWidth

5.90 6.0
: 36.9:

10.007.32
::

16.50 feet

33.00 ATTACHMENT V

ATTACHMENT V
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-364
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Fire Chief

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement with Pacheco Landscaping for an Annual Maintenance Contract for the Hayward Fire Department Stations for a Three-Year Agreement in an Overall Contract Not-To-Exceed $319,600

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute the agreement with Pacheco Landscape to perform clean-up, landscape, maintenance, and mulch services to seven (7) Hayward Fire Stations for a three-year agreement in an overall contract not-to-exceed $319,600.

SUMMARY
The Hayward Fire Department currently maintains the landscaping at all stations using existing Fire Personnel. This task has become less feasible as call volume has increased while staffing levels have decreased. The proposed agreement with Pacheco Landscape would provide quality service at seven (7) stations while maintaining standards for community appeal as well as eliminating an unnecessary burden on the sworn fire staff. The agreement would not include Station 8 in Fairview, or the new Training Center at Station 6. The contract agreement includes 24.5 hours in weekly services, and onetime cleanup for all stations as needed, and yearly mulching service.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 1 of 1 Printed on 6/23/2023
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Page 1 of 3 ends

DATE: June 27, 2023
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a Three-Year Agreement With Pacheco Landscape Management for Landscape Maintenance Services at all Hayward Fire Department Stations in an Amount Not-To-Exceed $319,600

SUMMARY
The Hayward Fire Department currently maintains the landscaping at all stations using existing Fire Personnel. This task has become less feasible as call volume has increased while staffing levels have decreased. The proposed agreement with Pacheco Landscape would provide quality service at seven (7) stations while maintaining standards for community appeal as well as eliminating an unnecessary burden on the sworn fire staff. The agreement would not include Station 8 in Fairview, or the new Training Center at Station 6. The contract agreement includes 24.5 hours in weekly services, and one-time cleanup for all stations as needed, and yearly mulching service.

BACKGROUND AND DISCUSSION
In October 2022, Hayward Fire Department (HFD) issued a request for quotes (RFQ) to solicit quotes for contracted landscape services for seven (7) fire stations throughout Hayward. Staff received and evaluated 4 quotes for services that include an initial cleanup, landscape planning, maintenance, and mulching services. Currently, sworn fire personnel perform maintenance duties at the fire stations, and the increased call volume has limited the ability to perform these duties to the standards of the community preservation ordinance. It has been observed that the station crews cannot always commit to the proposed landscape maintenance plan, as medical and fire calls will always be prioritized.

Page 2 of 3 ends

The fire stations are beacons for the community and neighborhoods and should convey the standards of proper maintenance and a clean appearance. By referring these services to professionals on a consistent basis, the quality and cleanliness of the stations will consistently hold a higher standard. The services provided by Pacheco will include a one-time cost of $13,900 to perform initial cleanup of the stations. The recurring annual budget will not contain this charge, and it has been estimated by Pacheco that the budget for mulching will not be needed to the full capacity in years 2-3.

Pacheco Landscape (Pacheco) was chosen to provide these services based on multiple factors.

In July 2014, Council approved an agreement to hire Pacheco Landscape to perform the duties for the residential chipping program. They have been a successful and reliable partner for the duration of this program, and therefore were solicited for a quote. As seen in the chart below, Pacheco Landscape provided the most comprehensive maintenance plan at the lowest hourly rate. While this does not equate to the lowest contract price, the services provided exceed the offerings of the other providers. At 24.5 hours per week committed, Pacheco provides the second-largest service hours of quotes received and is the only provider to include necessary mulching services for the stations.

ECONOMIC IMPACT
The improved quality of maintenance for the fire stations will have a positive impact on local residential areas by increasing property value by maintaining curb appeal and neighborhood beautification standards. In addition, the conversion to a more drought-resistant landscape will improve water conservation efforts.

STRATEGIC ROADMAP
The landscape agreement will contribute to the beautification of the city, and positively impact the Strategic Roadmap for enhancing community safety and quality of life by investing in cleanliness and reducing blight.

FISCAL IMPACT

Page 3 of 3 ends

There is sufficient funding to cover the cost of the agreement with Pacheco Landscaping. The annual contract amount is $101,900, with a one-time cost of $13,900 for initial cleanup, for a total not to exceed amount of $319,600 over the three-year agreement. This contract will be funded by the General Fund and is included in the Fire Department’s operating budget.

SUSTAINABILITY FEATURES
There are sustainability features incorporated into this project, as there will be a reduction in water usage and an increase in native and climate-appropriate plants.

PUBLIC CONTACT
There is no public contact needed for this project.

NEXT STEPS
Prepared by: Lauren Dekas, Management Analyst
Recommended by: Garrett Contreras, Fire Chief
Approved by:
_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

Page 1 of 2 ends

HAYWARD CITY COUNCIL
RESOLUTION NO. 23- ____
Introduced by Council Member __________
RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A THREEYEAR AGREEMENT WITH PACHECO LANDSCAPE MANAGEMENT FOR

LANDSCAPE MAINTENANCE SERVICES AT ALL HAYWARD FIRE
DEPARTMENT STATIONS IN AN AMOUNT NOT-TO-EXCEED $319,600 WHEREAS, the Hayward Fire Department currently uses fire personnel to maintain landscaping at all Hayward Fire Department Stations; and WHEREAS, such fire personnel have exceeded their capacity to provide the appropriate upkeep needed to meet standards for neighborhood preservation; and WHEREAS, through experience and a competitive bid process, Pacheco Landscape Management has been selected to perform necessary maintenance requirements for the seven (7) fire stations, to replace fire personnel previously tasked with such landscaping; and
WHEREAS, the required funding will be appropriated from the Hayward Fire Department general fund.

NOW, THEREFORE, BE IT RESOLVED, the City Council hereby adopts the following findings and takes the following actions:

That the City Manager is authorized and directed to execute an agreement with Pacheco Landscape Management for the Fire Department's ongoing landscape maintenance needs for seven (7) fire stations for an agreement not-to-exceed $319,600 for three (3) years.

ATTACHMENT II

Page 2 of 2 ends

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-373
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Fire Chief

SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding From Pacific Gas & Electric for the No-Cost Residential Chipping Program and Defensible Space Resident Assistance Program

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $100,000 from Pacific Gas & Electric (PG&E) for No-Cost Chipping Program and Resident Assistance Program.

SUMMARY
The Fire Department was awarded $100,000 from PG&E to help fund the no-cost Residential Chipping Program and Defensible Space Resident Assistance Program (RAP) to assist residents who are unable to cut and stack tree limbs due to limited physical abilities and/or economic barriers.

Staff is requesting that Council adopt the attached resolution to accept and appropriate the $100,000 in grant funds from PG&E for the Fire Department’s 2023 vegetation management program.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 1 of 1 Printed on 6/23/2023
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Page 1 of 3 ends

DATE: June 27, 2023
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $100,000 in Grant Funding From Pacific Gas & Electric for the No-Cost Residential Chipping Program and Defensible Space Resident Assistance Program

Staff is requesting that Council adopt the attached resolution to accept and appropriate the $100,000 in grant funds from PG&E for the Fire Department’s 2023 vegetation management program.

BACKGROUND AND DISCUSSION
The Hayward Fire Department (HFD) has developed a vegetation management program to assist the residents of Hayward and Fairview Fire Protection District (FFPD) high-fire hazard areas to create defensible space since 2012. This program consists of, but is not limited to, a no-cost residential chipping service and a residential assistance program. The vegetation management program relies heavily on grant funding.

The Chipping Program is an incentivized program for residents in high-fire areas to continue the maintenance of pruning the lower limbs of trees, removing dead materials, and aged shrubs. The Department’s goal is to host a Chipping Program in the Spring and Fall of every year. All applicants to the Chipping Program must reside in the Wildland Urban Interface of

Page 2 of 3 ends

Hayward and FFPD. Residents can express interest using an online application form and will be put on a first come first serve list for scheduling.

The Residential Assistance Program (RAP) was developed to help those residents who were unable to cut and stack the limbs on their own in preparation for the Department’s no-cost chipping program due to limited physical abilities and/or economic barriers to participating.

The program has since evolved into creating defensible space around their home as well. All applicants for the RAP are required to meet a criterion (income, age, and ability to perform the work) and provide proof of disability (SDI statement) or economic hardship to HFD to participate. HFD staff and the contractor will meet with the homeowner to prioritize fuel reduction needed for defensible space. The selected contractor assists approved residents by cutting vegetation and subsequently chipping and leaving the chips for ground cover or removing them from the site. Applications for the program are reviewed and selected based on need and high fire hazard concerns.

In 2022, the Department provided assistance to 161 homes, hauled away 833 cubic yards of material, and cleared approximately 94 acres. The Department also assisted 8 homes with the Resident Assistance Program.

ECONOMIC IMPACT
The improved quality of maintenance on these properties will have a positive impact on local residential areas by increasing property value by maintaining curb appeal and neighborhood beautification standards.

STRATEGIC ROADMAP
This agenda item is a routine operational item and does not directly relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

FISCAL IMPACT
This funding source does not require a match and will have no impact on the City’s funds.

These grant funds will allow the Fire Department to procure supplies and services it would not be able to within its current operating budget.

SUSTAINABILITY FEATURES
This grant project helps to sustain the community by reducing human ignitions and the frequency of large fires. It also manages the wildland urban interface to maintain or reestablish native vegetation. All of which can make a Bay-friendly environment.

PUBLIC CONTACT
No public contact was needed to accept the grant.

Page 3 of 3 ends

NEXT STEPS
If the Council authorizes this action, staff will appropriate the funding into the Fire Department’s Fund 240 budget and continue the chipping and RAP services to the community.

Prepared by: Norma Marples, Acting Management Analyst
Recommended by: Garrett Contreras, Fire Chief
Approved by:
_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

Page 1 of 1 ends

HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $100,000 IN GRANT FUNDING FROM PACIFIC GAS &

ELECTRIC FOR THE NO-COST RESIDENTIAL CHIPPING PROGRAM AND

DEFENSIBLE SPACE RESIDENT ASSISTANCE PROGRAM
WHEREAS, The City of Hayward’s Fire Department provides an annual Chipping Program to help residents create defensible space on their properties and a Resident Assistance Program to assist disabled or low-income residents with tree trimming and clearing; and
WHEREAS, Pacific Gas & Electric (PG&E) has awarded the City a $100,000 grant to supplement the chipping program and provide additional resident assistance.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to accept and appropriate $100,000 to Fund 240 in grant funding from PG&E for the Defensible Space Resident Assistance Program.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023..

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-377
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Fire Chief

SUBJECT
Adopt a Resolution Authorizing the City Manager to Amend an Existing Agreement with Ganey Science, LLC to Update the Emergency Management Plan and to Negotiate and Execute an Agreement for On-Call Emergency Management Consulting Services with Ganey Science, LLC

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to 1) amend an agreement with Ganey Science, LLC, (Ganey) to update the City’s Emergency Management Plan, in an amount not to exceed $126,600; and 2) to negotiate and execute an agreement for on-call emergency management consulting services with Ganey Science, LLC in an annual amount not to exceed $126,600, for up to three years.

SUMMARY
The Hayward Fire Department (HFD) determined the City’s Comprehensive Emergency Management Plan (EMP) needed updating, as the last time it was updated was approximately 2009. The necessity of updating the EMP is crucial to the implementation of the City’s Local Resiliency Plan (LRP), which serves as a guiding document for the City’s hazard mitigation activities and is in alignment with the City Council’s “Safe” priority. Ganey Science, LLC was retained to prepare the EMP update. Ganey will also be retained pursuant to an agreement for on-call services to assist the City with an employee disaster preparedness education program, wildland fire prevention, hazard mitigation, and completion of the city’s LRP goals and priorities.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 1 of 1 Printed on 6/23/2023
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Page 1 of 3 ends

DATE: June 27, 2023
TO: Mayor and City Council
FROM: Fire Chief
SUBJECT: Adopt a Resolution Authorizing the City Manager to Amend an Existing Agreement with Ganey Science, LLC to Update the Emergency Management Plan and to Negotiate and Execute an Agreement for On-Call Emergency Management Consulting Services with Ganey Science, LLC

SUMMARY
The Hayward Fire Department (HFD) determined the city’s Comprehensive Emergency Management Plan (EMP) needed updating, as the last time it was updated was approximately 2009. The necessity of updating the city’s EMP is crucial to the implementation of the city’s Local Resiliency Plan (LRP), which serves as a guiding document for the City’s hazard mitigation activities and is in alignment with the City Council’s “Safe” priority. Ganey Science, LLC was retained to prepare the EMP update. Ganey will also be retained pursuant to an agreement for on-call services to assist the City with an employee disaster preparedness education program, wildland fire prevention, hazard mitigation, and completing the city’s LRP goals and priorities.

BACKGROUND
Since 2021, HFD has used Ganey Science, LLC numerous times for various projects, including the City’s Local Resiliency Plan update and hazardous materials disposal services. In FY2023, HFD had a Capital Improvement Plan budget of $126,600 for Emergency Consulting Management. In August of 2022, HFD accepted a proposal from Ganey to update the City’s Emergency Management Plan. The total cost was estimated to be $66,092, with a completion date estimated to be in April 2023. In April 2023, Ganey submitted an updated budget and

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schedule; the new estimated target date for completion of the EMP Update would be June 30, 2023. The updated total project cost would be $83,207, an increase of 25% from the original proposal. In anticipation of additional cost increases, staff proposes amending the existing contract amount to the full budget allocation of $126,600.

Ganey Science, LLC performs science and emergency management consulting services to public-sector clients nationwide. Their project team has been working on projects in the San Francisco Bay Area for over two decades with a location in San Francisco. They have access to a wide group of subject matter experts that are utilized on an on-call basis for specific projects to maximize efficiency and reduce cost.

DISCUSSION
Hayward’s current EMP is 12 years old, and updating the EMP to reflect organizational changes and to align with current emergency management best practices is highly needed.

Concepts of operations in the City EMP should be informed by the most current California Governor’s Office of Emergency Services (CalOES) and Federal Emergency Management Agency (FEMA) planning guidance, recent lessons learned, and the hierarchy of plans that support and supersede the City’s EMP. As part of the EMP approval process, Ganey will communicate with Alameda County’s Office of Emergency Services to ensure consistency with regional plans.

The Hayward City Council specifically prioritizes making and keeping the City safe, clean, green, and thriving. Hazard mitigation is an essential part of achieving those goals, especially ensuring the City’s safety, and helping the City thrive following a natural hazard. The City’s EMP is an essential tool to help the City achieve these goals.

Following approval by HFD of the EMP outline and recommendations, Ganey will prepare the updated EMP document. Anticipated new EMP sections include a description of pandemic operations utilizing lessons learned from the Covid-19 pandemic, and identification of disaster service workers and their roles in the event of a widespread and extended emergency similar to Covid-19.

Additional services Ganey can provide as part of the on-call agreement include assisting the City to develop and implement an employee education training program to increase employee knowledge in disaster preparedness. The training will include tabletop exercises and field exercises to improve organizational response capacity and preparedness. Ganey can also provide research and development demonstration tasks consisting of wildfire monitoring in the Hayward wildfire-urban interface (WUI) using remote sensing data and the development of an artificial intelligence (AI) model.

STRATEGIC ROADMAP
All the services provided by Ganey will be in alignment with the City Council’s “Safe” priority and will contribute to the improvement of community safety.

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FISCAL IMPACT
There is sufficient funding to cover the additional cost of the EMP update project under the existing agreement with Ganey as well as the additional on-call services agreement. The total contractual amount between the two projects will not exceed $506,400 ($126,600 for EMP update; $379,800 for on-call services agreement over three years).

PUBLIC CONTACT
There is no public contact required for this item.

NEXT STEPS
If Council approves staff’s recommendation, the City Manager will 1) amend the agreement with Ganey Science, LLC for the EMP update project to an amount not to exceed $126,600; and 2) negotiate and execute an agreement with Ganey for on-call emergency management consulting services, in an annual amount not to exceed $126,600, for up to three years.

Prepared by: Norma Marples, Acting Management Analyst
Recommended by: Garrett Contreras, Fire Chief
Approved by:
_________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN

AMENDMENT TO THE AGREEMENT WITH GANEY SCIENCE, LLC FOR UPDATE

OF THE EMERGENCY MANAGEMENT PLAN AND, NEGOTIATE AND EXECUTE

AN AGREEMENT WITH GANEY SCIENCE, LLC FOR ON-CALL EMERGENCY MANAGEMENT CONSULTING SERVICES, NOT TO EXCEED $126,600,

ANNUALLY, FOR UP TO THREE-YEARS
WHEREAS, the Hayward Fire Department (“HFD”) has a current agreement with Ganey Science, LLC (“Ganey”) to update the City’s Emergency Management Plan (“EMP”) at an estimated cost of $66,092; and
WHEREAS, the estimated project cost has increased to $83,207; and WHEREAS, in anticipation of additional cost increases, staff proposes to increase the contract amount to a total a not to exceed $126,600; and WHEREAS, HFD has identified other emergency management consulting services that may be needed, such as an employee disaster preparedness training program, wildfire monitoring system, and high priority mitigation strategy planning and implementation; and WHEREAS, Ganey is qualified to provide the additional services; and WHEREAS, disaster preparedness is part of the City’s Local Resiliency Plan (LRP), which serves as a guiding document for the City’s hazard mitigation activities and is in alignment with the City Council’s “Safe” priority; and
WHEREAS, the HFD FY 2023 Capital Improvement Plan budget was $126,600 and subsequent annual budgets will be included in HFD’s operating budget, as needed.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized to execute an amendment to the agreement with Ganey Science, LLC for, update of the City’s Emergency Management Plan, by increasing the contract amount to a total not to exceed $126,600, in a form approved by the City Attorney.

BE IT FURTHER RESOLVED, that the City Manager is authorized to negotiate and execute an agreement with Ganey Science, LLC for on-call emergency management consulting services in an annual amount not to exceed $126,600, for up to three years, in a form approved by the City Attorney.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-380
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Acting Director of Library Services

SUBJECT
Adopt a Resolution Authorizing the City Manager to Transfer Up to $59,801.50 from Fund 230 to Fund 730 to Reimburse the Information Technology (IT) Department for the CENIC Upgrade Work at the Weekes Branch Library (Weekes Branch)

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to transfer up to $59,801.50 from Fund 230 to Fund 730 to reimburse IT for the CENIC Upgrade at the Weekes Branch...End

SUMMARY
The IT department and Library department (Library) partnered on an infrastructure upgrade project at the Weekes Branch to improve internet connectivity. The upgraded service qualified for a Corporation for education Network Initiatives in California (CENIC) discount available to libraries. Because the Library did not have funding for this, IT provided the initial costs for the install of the upgraded system ($59,801.50) with the agreement of being reimbursed.

After the installation was completed, the Library received a grant from the California State Library (State Library) to cover the costs of the system. Library would now like to reimburse IT for the funds they provided in the installation process. This budget transfer is a cross-departmental transfer and requires Council approval. With Council approval, staff will transfer up to $59,801.50 from Fund 230 (State Grants) to Fund 730 (Information Technology Fund) to reimburse IT for the CENIC upgrade work at the Weekes Branch.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 1 of 1 Printed on 6/23/2023
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Acting Director of Library Services
SUBJECT: Adopt a Resolution Authorizing the City Manager to Transfer Up to $59,801.50 from Fund 230 to Fund 730 to Reimburse the Information Technology (IT) Department for the CENIC Upgrade Work at the Weekes Branch Library (Weekes Branch)

After the installation was completed, the Library received a grant from the California State Library (State Library) to cover the costs of the system. Library would now like to reimburse IT for the funds they provided in the installation process. This budget transfer is a crossdepartmental transfer and requires Council approval. With Council approval, staff will transfer up to $59,801.50 from Fund 230 (State Grants) to Fund 730 (Information Technology Fund) to reimburse IT for the CENIC upgrade work at the Weekes Branch.

BACKGROUND AND DISCUSSION
The IT and Library department partnered on an infrastructure upgrade project at the Weekes Branch to improve internet connectivity. The upgraded service qualified for a CENIC discount available to libraries. IT fronted the costs for the install of the upgraded system. The costs were split between three POs (2102099, 2102100, and 2102252) totaling $59,801.50.

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The work at the Weekes Branch was completed in FY22 and, upon completion, the Library applied for a technology grant through Califa and the State Library to recoup some of the costs from the install. The State Library and Califa ended up awarding the Library a grant that covered the full cost of install. This award was received earlier this fiscal year, and was deposited into one of the Library projects in Fund 230 that was setup for state library awards (L0020). Funding up to $250,000 from the State Library was pre-approved by Council for FY23 in Resolution 22-078.

The Library would now like to reimburse IT for the funds they provided in the installation process. The fund to be reimbursed in IT is Fund 730 (730-30-0001-17200-62120). Since the monies are currently in Fund 230 (230-35-0000-00000-62265-L0020), this budget transfer goes between funds and requires Council approval. With Council approval, staff will transfer up to $59,801.50 from Fund 230 to Fund 730 to reimburse IT for the CENIC upgrade work at the Weekes Branch.

STRATEGIC ROADMAP
This agenda item is a routine operational item and does not directly relate to one of the Council’s Strategic Initiatives.

FISCAL IMPACT
There is no negative impact to the General Fund from processing this transfer of existing funding.

Prepared by: Brad Olson, Management Analyst II
Recommended by: Lindsey Vien, Acting Director of Library Services Approved by:
_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO TRANSFER UP TO $59,801.50 FROM FUND 230 TO FUND 730 TO REIMBURSE THE IT

DEPARTMENT FOR THE CENIC UPGRADE WORK AT THE WEEKES BRANCH

LIBRARY
WHEREAS, the IT department and Library department partnered on an infrastructure upgrade project at the Weekes Branch Library to improve internet connectivity; and WHEREAS, the IT department funded the costs for the install of the upgraded system in the amount of $59,801.50; and
WHEREAS, after the installation was completed, the Library received a grant from Califa and the California State Library to cover the costs of the system; and WHEREAS, a reimbursement from the Library department to the IT department will go between funds (Fund 230 to Fund 730).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to transfer up to $59,801.50 from Fund 230 to Fund 730 to reimburse IT for the internet connectivity upgrade at the Weekes Branch Library.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-384
DATE: 06/27/2023
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to Allow the Hayward Police Department to Participate in the Application Process for the Organized Retail Theft Prevention Grant Sponsored Through the Board of State and Community Corrections

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to allow the Hayward Police Department to participate in the application process for the Organized Retail Theft Prevention Grant sponsored through the Board of State and Community Corrections (BSCC).

SUMMARY
The Hayward Police Department is in the process of completing an application to receive grant funding through the BSCC. The grant funding would be used to combat organized retail thefts, motor vehicle thefts, and motor vehicle accessory thefts by expanding the department’s current Automated License Plate Reading (ALPR) camera program. If authorized to apply, the grant would give the department the ability to expand its ALPR camera system, and have all costs associated with the expansion covered for a period of three years.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 1 of 1 Printed on 6/23/2023
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DATE: 06/27/2023
TO: Mayor and City Council
FROM: Chief of Police
SUBJECT: Adopt a Resolution Authorizing the City Manager to Allow the Hayward Police Department to Participate in the Application Process for the Organized Retail Theft Prevention Grant Sponsored Through the Board of State and Community Corrections

BACKGROUND
The City of Hayward has multiple large-scale retail establishments that have been adversely affected by organized retail thefts over the past several years. These include but are not limited to both the north and south Target Stores, The Home Depot, Harbor Freight, as well as Southland Mall, which is home to over seventy retail establishments.

In addition, Hayward has also seen a sharp increase in both vehicle theft, as well as vehicle accessory theft, most notably catalytic converters.

In October 2022, the Hayward Police Department partnered with FLOCK Safety and purchased 29 ALPR cameras that were strategically positioned throughout the city. ALPR cameras are fixed cameras that capture license plate alpha / numerical information from vehicles that travel through its field of view. This information is time and date stamped and stored with the captured image of the vehicle for thirty days. Investigators can then use this

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information to identify suspect vehicles by researching the stored information on cameras that are located in the vicinity of where a crime occurred.

The ALPR cameras not only record license plate information but can also alert officers in real time if a scanned license plate has an associated want for the vehicle. This includes statewide alerts such as “Amber Alerts” for abducted or endangered children, missing persons, stolen vehicles, lost or stolen license plates, and suspect vehicles associated with felony crimes. These alerts allow officers to respond to the area where the license plate was captured and begin to immediately look for that particular vehicle.

In just a short period of time, the Flock Camera system has not only proven extremely beneficial in the immediate apprehension of wanted felons but has also improved the department’s investigative capabilities, as well as crime solvability.

ALPR Usage 10-01-22 to 05-18-2023
Category Sum of Usage
Arrests 64
Firearms Recovered 5
Proactive Investigations 14
Recovered Stolen Vehicles 51
Recovered Felony Vehicles 20

DISCUSSION
If awarded the grant, the Hayward Police Department would request approximately $850,000 to purchase 54 additional ALPR cameras and 16 situational awareness cameras.

These cameras would be positioned throughout major thoroughfares and intersections surrounding areas that have been shown to be adversely affected by organized retail thefts, motor vehicle thefts, and motor vehicle accessory thefts. The requested amount would cover the cost of the purchase of the cameras, installation, and a three-year service agreement.

Proposals selected for funding will be under agreement from October 1, 2023 to June 1, 2027 with the BSCC. The grant agreement service period covers October 1, 2023 and ends on December 31, 2026. However, an additional six months (January 1, 2027 to June 1, 2027) will be included in the term of the grant agreement for the sole purposes of finalizing and submitting a required Local Evaluation Report and finalizing and submitting a required financial audit.

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FISCAL IMPACT
The first three years cost for this proposal would be paid for entirely with BSCC grant funding.

Year 1 Purchase / Installation
Service Agreement
$303,322.50
Year 2 Service Agreement $262,990
Year 3 Service Agreement $262,990
Beginning in FY 2026, the expected ongoing service agreement price of $262,990 would then be included in the Police Department’s CIP budget.

STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to any of the priorities outlined in the Council’s Strategic Roadmap.

NEXT STEPS
With Council approval, staff will create and submit the BSCC Organized Retail Theft Prevention Grant application requesting up to $850,000 for the purchase of 54 FLOCK ALPR cameras and 16 FLOCK situational awareness cameras.

Prepared by: David Dorn, Lieutenant - Investigations Division Recommended by: Bryan Matthews, Acting Chief of Police
Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARDCITYCOUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member ____

RESOLUTION AUTHORIZING THE CITY MANAGER TO ALLOW THE HAYWARD

POLICE DEPARTMENT TO PARTICIPATE IN THE APPLICATION PROCESS FOR

THE ORGANIZED RETAIL THEFT PREVENTION GRANT SPONSORED

THROUGH THE BOARD OF STATE AND COMMUNTIY CORRECTIONS
WHEREAS, the City of Hayward desires to participate in the Organized Retail Theft Prevention Grant Program funded through the State Budget Act and administered by the Board of State and Community Corrections (BSCC); and
WHEREAS, the Hayward Police Department intends to request up to $850,000 of grant funding to enter into an agreement with FLOCK Safety to purchase 54 Flock Automated License Plate Reading Cameras, and 16 Flock Situational Awareness Cameras; and WHEREAS, the grant funds requested will be for the purchase, installation, and a three year service agreement of said cameras; and
WHERAS, at the conclusion of the three-year service agreement, continued funding for all cameras purchased through the grant will come from the Police Departments CIP funds.

NOW, THEREFORE, BE IT RESOLVED that the City Manager be authorized on behalf of the City Council of the City of Hayward to submit the grant proposal for this funding and sign the Grant Agreement with the BSCC, including any amendments thereof.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-390
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Carollo Engineers, Inc., to Increase the Contract Amount by $276,746 for a Not-to-Exceed Amount of $1,385,581 to Provide Additional Construction Support Services for the Water Pollution Control Facility (WPCF) Switchgear Rehabilitation Project No. 07656

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to amend the professional services agreement (PSA) with Carollo Engineers, Inc., (Carollo) to increase the contract amount by $276,746 for a not-to-exceed amount of $1,385,581 to provide additional construction support services for the Water Pollution Control Facility (WPCF) Switchgear Rehabilitation Project No. 07656.

Originally installed in 1982, the existing main switchgear (MSB) is a key component of the power distribution system at the WPCF. The MSB along with several related 480-volt motor control centers (MCCs) and 480-volt distribution panelboards have provided power and controls to vital plant facilities for nearly forty years. These include the headworks screening and pumping facilities, grit and scum removal through the vacuators, the primary treatment process, the secondary treatment process (west trickling filter), the anerobic digesters, the fats, oils and grease (FOG) receiving station, the site waste pump station, site lighting, and various buildings including the Operations Control House and the Administration Building.

Concern over continued reliability of the switchgear due to obsolescence and availability of parts, as well as the current condition and continued deterioration from corrosive atmospheres, prompted staff to request that the electrical system be evaluated as part of the WPCF Phase II Facilities Plan. The 2020 Phase II Facilities Plan recommended replacing the existing MSB, several existing aged MCCs, an existing 12-kV to 480-volt transformer that is severely corroded and at risk of failure, as well as retrofitting the existing old Cogen Building to house the new electrical equipment.

CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: CONS 23-390
On May 18, 2021, the City entered into a PSA with Carollo to provide engineering, design, and construction support services for the Switchgear Rehabilitation Project. Staff is requesting to amend the contract not-to-exceed amount of $1,108,835 by $276,746 to include additional construction support services in the scope of work. With the additional scope, the new not-to-exceed amount would be revised to $1,385,581.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. The CWA agreement applies to this Switchgear Rehabilitation Project because the construction cost will be more than $1,000,000.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 2 of 2 Printed on 6/23/2023
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT Adopt a Resolution Authorizing the City Manager to Amend the Professional Services Agreement with Carollo Engineers, Inc., to Increase the Contract Amount by $276,746 for a Not-to-Exceed Amount of $1,385,581 to Provide Additional Construction Support Services for the Water Pollution Control Facility (WPCF) Switchgear Rehabilitation Project No. 07656

SUMMARY
The WPCF treats an annual average flow of approximately eleven million gallons per day (MGD) and meets current requirements to discharge treated effluent to the deep waters of the San Francisco Bay. Originally installed in 1982, the existing main switchgear (MSB) is a key component of the power distribution system at the WPCF. The MSB along with several related 480-volt motor control centers (MCCs) and 480-volt distribution panelboards have provided power and controls to vital plant facilities for nearly forty years. These include the headworks screening and pumping facilities, grit and scum removal through the vacuators, the primary treatment process, the secondary treatment process (west trickling filter), the anerobic digesters, the fats, oils and grease (FOG) receiving station, the site waste pump station, site lighting, and various buildings including the Operations Control House and the Administration Building.

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On May 18, 2021, the City entered into a PSA with Carollo to provide engineering, design, and construction support services for the Switchgear Rehabilitation Project. Staff is requesting to amend the contract not-to-exceed amount of $1,108,835 by $276,746 to include additional construction support services in the scope of work. With the additional scope, the new not-to-exceed amount would be revised to $1,385,581.

BACKGROUND
The WPCF collects and treats wastewater from the City’s residents and businesses. The original WPCF 480-volt MSB was designed to power the entire WPCF at the time of its construction and was connected directly to two cogeneration engines that satisfied part of the plant demand, and a standby generator as a backup power supply to PG&E. In 2008, the Phase 1 WCPF upgrade project was completed, which included a new electrical service entrance from PG&E, a new 12-kV switchgear building, a 12-kV power grid, several 12-kV substations to distribute power around the plant, and a new standby diesel generator. The electrical system upgrades were largely constructed to serve new loads added as part of the Phase 1 project and other than sub-feeding the power from the new 12-kV switchgear to the MSB, did not include improvements to the plant’s existing 480-volt power distribution system. In 2014, a new 1,132 kW cogeneration engine was commissioned as part of the Cogeneration Upgrade Project, and the old cogeneration engines that previously supplied power to the plant through the MSB were decommissioned. The MSB continues to supply power to many vital loads throughout the plant including the headworks, north and south vacuators, the primary treatment process, the west trickling filter, the anerobic digesters, the site waste pump station, the FOG receiving station, and various buildings and site lighting.

On February 27, 20181 , Council authorized a professional services agreement (PSA) with Black and Veatch to perform prepare the WPCF Phase II Facilities Plan that serves as a comprehensive planning document for the WPCF infrastructure needs for the next twentyfive years. An evaluation of the MSB and the old cogeneration facility was performed as part of the planning effort. The Facilities Plan recommended replacing the MSB, several related motor control centers and distribution panel boards, a 12-kV to 480-volt transformer, and related electrical equipment, along with retrofitting the building to house the new electrical equipment.

1 CITY OF HAYWARD - File #: CONS 18-107 (legistar.com)

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On May 18, 20212, Council authorized a PSA with Carollo to perform final design services for the WPCF Switchgear Rehabilitation Project. The scope of work included preliminary and final design services of the switchgear and other related improvements.

The project is currently in the construction phase. Council awarded the construction contract to Blocka Construction on October 11, 20223. The programmable logic computer (PLC) is currently in fabrication and will be ready for functional testing of the programming at the factory witness test in August 2023. Therefore, staff is requesting that programming services be added to Carollo’s scope of work for engineering services during construction.

PROJECT SCOPE
The recommendations from the Phase II Facilities Plan are to replace the plant’s existing MSB, several MCCs and distribution panelboards, and related equipment. A detailed description of the project elements is included in the staff report dated October 11, 20224.

Programming is required to complete the installation and commissioning of the new electrical and mechanical equipment. The programming involves integrating the new signals and graphic screens into the WPCF’s supervisory control and data acquisition (SCADA) network, which enables transmitting and displaying equipment controls, status, alarms, and process information. This functionality is integral for maintaining and monitoring plant performance to ensure that the WPCF continues to be operational and meet regulatory requirements.

DISCUSSION
In order to complete the installation and commissioning of the new electrical and mechanical equipment, including the new motor control centers, new distributed programmable logic controllers (PLCs), and heating, ventilation, and air conditioning (HVAC) equipment, they must be integrated into the WPCF’s supervisory control and data acquisition (SCADA) network. The SCADA network enables transmitting and displaying equipment operational status, alarms, and process information to the Operations Control House operator interface terminal (OIT), as well as providing the ability for the Operators to initiate control commands from the OIT to various process equipment. The new PLCs as well as the operator interface system will require programming to incorporate the new signals and graphic screens. In addition, the two new PLCs will need to be configured and programmed to be compatible with the City’s current PLC/SCADA network. New screens for the PLCs will be prepared by the programmer to monitor and control various plant equipment and communicate with the SCADA network. Finally, the existing program in the existing Administration Building will be updated to reflect the changes required to move the program from the Administration Building to the new PLC locations at the Primary Substation Building and the Site Wastes Pump Station Electrical Room.

2 CITY OF HAYWARD - File #: CONS 21-246 (legistar.com)
3 CITY OF HAYWARD - File #: CONS 22-542 (legistar.com)

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Traditionally, programming at the WPCF is performed in-house for most projects.

However, due to the programming’s complexity and large scope, and recent retirement of WPCF maintenance staff who typically performed the programming on projects, staff reached out for third-party programming support. The City initially planned on issuing a request for proposal (RFP) in Fall 2022 to the following consultants for programming services: KBL, Worksmart Automation, and Tesco Controls. However, the RFP was deferred to a later date after programming was scheduled for 2024. As staff prepared to issue the RFP in Spring 2023, staff were informed that the three consultants were no longer able to prepare a proposal. KBL is no longer in business. Tesco entered into an agreement with Blocka Construction to provide electrical equipment, integration, and start-up services. In addition, Worksmart Automation declined to prepare a proposal because they did not have the capacity and staffing to work on this project. Therefore, staff reached out to design engineer of record, Carollo, for additional construction services support.

Carollo’s team includes specialized programming staff who are trained and have expertise in the City’s SCADA software. Carollo is also a local engineering firm who can come to the WPCF on short notice for the start-up and testing phase. Furthermore, because Carollo prepared the project plans and specifications, they are knowledgeable with the complex constraints involved with the required project testing, programming requirements, and plant shutdowns. Therefore, staff are requesting to amend the professional services agreement with Carollo by $276,746 for a new not-to-exceed amount of $1,385,581 for additional construction support services.

Carollo’s cost proposal of $276,746 includes the following breakdown:

Base Scope $244,290
Optional Services
Programming Review Workshops $10,550
Contingency $23,254
Carollo’s base scope proposal is comparable to the Beecher Engineering cost estimate that was prepared before the project was advertised for public bidding in April 2022. Beecher Engineering estimated $221,577 in programming fees, which excluded optional services and contingency. Carollo’s base scope proposal is approximately 10% above the engineer’s estimate. It is of note that the estimate was prepared before the City was informed of the prolonged equipment lead times and that the programming services would be extended through 2025.

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ECONOMIC IMPACT
Replacing the MSB, MCCs, and related electrical equipment is part of an effort to modernize and upgrade existing facilities. The project will greatly improve reliability by reducing staff time associated with breakers tripping causing unplanned outages and staff time attending to issues otherwise related to component failures. The community will enjoy the benefits of the Project, including maintaining effective treatment that provides environmental protection of the San Francisco Bay.

FISCAL IMPACT
The adopted FY24 CIP includes a total of $14,929,000 for the WPCF Main 480V MCC Electrical Distribution Rehabilitation Project No. 07656, across both the Sewer System Capital Replacement Fund (Fund 611) and the Sewer System Capital Improvement Fund (Fund 612). There are sufficient funds in the project to support this request.

STRATEGIC ROADMAP
This agenda item supports the Strategic Roadmap of Improve Infrastructure.

SUSTAINABILITY FEATURES
This project will help the City maintain its ability to treat wastewater efficiently and adequately before discharging into San Francisco Bay.

PUBLIC CONTACT
All project work will be within the WPCF plant boundary and should have no impact on area businesses or the public at large; therefore, no public contact is necessary for this project.

NEXT STEPS
If Council adopts the resolution, staff will prepare an amendment for execution to increase the contract amount with Carollo Engineers, Inc., by $276,746 for a not-to-exceed amount of $1,385,581 for additional construction support services. Staff will return to Council for the award of a specialty electrical inspection contract when installation of the major electrical improvements commence in 2025.

Prepared by: Mariza Sibal, Associate Civil Engineer
Reviewed by: Suzan England, Utilities Engineering Manager Recommended by: Alex Ameri, Director of Public Works

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Approved by:
_______________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND THE
PROFESSIONAL SERVICES AGREEMENT WITH CAROLLO ENGINEERS, INC., TO INCREASE THE CONTRACT AMOUNT BY $276,746 FOR A NOT-TO-EXCEED AMOUNT OF $1,385,581 TO PROVIDE ADDITIONAL CONSTRUCTION

SUPPORT SERVICES FOR THE WPCF SWITCHGEAR REHABILITATION

PROJECT
WHEREAS, the City of Hayward (City) owns and operates the Water Pollution Control Facility (WPCF), which treats an average flow of approximately twelve million gallons per day; and
WHEREAS, the existing main switchgear (MSB), originally installed in 1982, is a key component of the power distribution system at the WPCF. The MSB along with several related motor control centers (MCCs) and distribution panelboards (PBs) have provided power and controls to various plant processes for nearly forty years and have exceeded their useful lives; and
WHEREAS, On February 27, 2018, the City entered into an agreement with Black & Veatch Corporation to perform engineering services for the WPCF Phase II Facilities Plan.

The Phase II Facilities Plan serves as a comprehensive planning document for the WPCF infrastructure needs for the next twenty-five years; and WHEREAS, the WPCF Phase II Facilities Plan evaluated the WPCF’s electrical system and recommended replacing the MSB, MCCs, PBs, and retrofitting the existing old cogeneration building which houses these electrical equipment; and WHEREAS, on May 2021, the City entered into an agreement with Carollo Engineers to perform final designs services for the WPCF Switchgear Rehabilitation Project; and WHEREAS, on October 11, 2022, the City awarded a contract to Blocka Construction, Inc. for construction of the Switchgear Rehabilitation Project; and WHEREAS, additional support services by Carollo Engineers are needed for programming services to complete the installation and commissioning of the new electrical and mechanical equipment. Traditionally, programming is performed in-house. However, due to recent staff departures and the large scope and complexity of the project, staff reached out to Carollo for additional construction support; and

ATTACHMENT II

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WHEREAS, the City and Carollo Engineers have negotiated to increase the contract amount by $276,746, to a not-to-exceed amount of $1,385,581, for additional support services for the Switchgear Rehabilitation Project, Project No. 07656.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to amend, on behalf of the City of Hayward, the professional services agreement with Carollo Engineers, Inc., for the WPCF Switchgear Rehabilitation Project, Project No. 07656, to increase the contract amount by $276,746, for a not-to-exceed amount of $1,385,581, in a form approved by the City Attorney.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-395
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Acting Director of Library Services

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute a MOU and Partnership Agreement, and Accept and Appropriate up to $101,000 for the Operation of Family Education Program Services for Hayward Unified School District (HUSD) Schools

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute a MOU with Hayward Unified School District (HUSD), adopts a resolution (Attachment III) authorizing the City Manager to execute a Partnership Agreement with California State University, East Bay (CSUEB), and adopts resolutions (Attachments IV and V) authorizing the City Manager to accept and appropriate up to $101,000 in funding from HUSD and CSUEB for Family Education Program services (after-school Homework Support Center programming and adult English Conversation Circles) and Bookmobile Program Services to be provided at requested HUSD school sites during academic school year 2023- 2024.

The funding will be divided as follows:
1) Up to $80,000 from HUSD for services to be provided at four (4) school sites during the 2023-2024 academic school year; and
2) Up to $21,000 from CSUEB for the training, supervision, and tutor/mentorship placements of CSUEB’s College Corps students in Homework Support Centers during the 2023-2024 academic school year.

SUMMARY
The City provides robust educational support services to HUSD students and families through its Library Services department. Since 2011, the City has consistently received funding from HUSD to share costs for Family Education Program services. The total cost to operate said services is $40,000 per school, with HUSD and the Library sharing the cost. The City leverages federal, state, and local special revenue funding to support the costs of programming.

Some of the tutoring services at the HSCs will be provided by California State University, East Bay CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: CONS 23-395
(CSUEB) students participating in the College Corps program. CSUEB will be providing up to $21,000 in funding over the 2023-2024 school year (in two payments up to $10,500) to support this program. Staff requests Council execute the MOU with HUSD, execute the agreement with CSUEB, and accept and appropriate up to $101,000 in the Local Grants Fund (240) from HUSD and CSUEB for FY 2024. With Council approval, staff will appropriate the funding into the Library Department’s Education Services budget and provide services per the terms and conditions of the agreements with HUSD and CSUEB.

ATTACHMENTS
Attachment I Staff Report
Attachment II HUSD MOU Resolution
Attachment III CSUEB Agreement Resolution
Attachment IV HUSD Fund Appropriation Resolution
Attachment V CSUEB Fund Appropriation Resolution
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Acting Director of Library Services
SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute a MOU and Partnership Agreement, and Accept and Appropriate up to $101,000 for the Operation of Family Education Program Services for Hayward Unified School District (HUSD) Schools

Some of the tutoring services at the HSCs will be provided by California State University, East Bay (CSUEB) students participating in the College Corps program. CSUEB will be providing up

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to $21,000 in funding over the 2023-2024 school year (in two payments up to $10,500) to support this program. Staff requests Council execute the MOU with HUSD, execute the agreement with CSUEB, and accept and appropriate up to $101,000 in the Local Grants Fund (240) from HUSD and CSUEB for FY 2024. With Council approval, staff will appropriate the funding into the Library Department’s Education Services budget and provide services per the terms and conditions of the agreements with HUSD and CSUEB.

BACKGROUND AND DISCUSSION
The Library provides Family Education Program services, including school-based after-school Homework Support Centers at both libraries and at participating Hayward schools through a partnership with Hayward Unified School District (HUSD). Additionally, English Conversation Circle programming at strategic community locations attracts parents from HSC school sites and at both library locations. Each HSC features laptop computers, chromebooks, hotspots, homework and project supplies, on-site trained tutors, and access to the Library’s free realtime tutoring program, Tutor.com. Schools are also trained on how to utilize Library Eresources, and library cards.

Per the agreed upon MOU between the City and HUSD for Family Edcation Program services in 2023-2024, HUSD will provide a maximum of $80,000 for program services rendered at four (4) school site locations, determined by HUSD ($20,000 per school). The City will leverage federal, state, and local special revenue funding to support the costs of programming.

For the 2023-2024 year, Curbie, the Library’s Bookmobile, will also be providing services at various school locations that can accommodate the vehicle at no additional charge to HUSD.

Some of the tutoring services at the HSCs will be provided by California State University, East Bay (CSUEB) students participating in the College Corps program. The Library serves as a “Partner Site” for this program providing training, supervision, and tutor/mentorship placements for the CSUEB College Corps students. CSUEB will be providing up to $21,000 in funding over the 2023-2024 school year (in two payments of up to $10,500) to support this program.

Staff requests that Council adopts a resolution (Attachment II) authorizing the City Manager to execute a MOU with Hayward Unified School District (HUSD), adopts a resolution (Attachment III) authorizing the City Manager to execute a Partnership Agreement with California State University, East Bay (CSUEB), and adopts resolutions (Attachments IV and V) authorizing the City Manager to accept and appropriate up to $101,000 in funding from HUSD and CSUEB for Family Education Program services (after-school Homework Support Center programming and adult English Conversation Circles) and Bookmobile Program Services to be provided at requested HUSD school sites during academic school year 2023- 2024.

With Council approval, staff will appropriate the funding into the Library Department’s Education Services budget and provide services per the terms and conditions of the agreements with HUSD and CSUEB.

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STRATEGIC ROADMAP
This agenda item is a routine operational item and does not relate to a specific strategic roadmap item.

FISCAL IMPACT
The combined grant funding of $101,000 from HUSD and CSUEB will be appropriated in the Local Grants Fund (Fund 240). This grant funding will provide supplemental funding to allow the Library’s Education Services Division to continue providing Family Education Program services at local school site locations. There is no impact on the General Fund from accepting these supplemental funds.

NEXT STEPS
Staff will use the appropriated funding to provide Family Education Program services at requested HUSD school sites during the academic school year.

Prepared by: Brad Olson, Management Analyst II
Lindsey Vien, Acting Director of Library Services
Recommended by: Lindsey Vien, Acting Director of Library Services Approved by:
_________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member _____________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN MOU

WITH HAYWARD UNIFIED SCHOOL DISTRICT (HUSD) ALLOWING THE

LIBRARY TO OFFER LIBRARY PROGRAMS AND MOBILE OUTREACH
SERVICES AT FOUR (4) HUSD SCHOOLS DURING THE 2023-2024 SCHOOL YEAR
WHEREAS, The City recognizes the value of education and thus provides robust educational support services to HUSD students and families through its Library Department; and
WHEREAS, The Library provides Family Education Program (FEP) services, including school-based after-school Homework Support Centers (HSCs) at both libraries and at participating Hayward schools through a partnership with Hayward Unified School District (HUSD), and English Conversation Circle (ECC) programming at strategic community locations, attracting parents from HSC school sites and at both library locations; and WHEREAS, HUSD has provided funding in past years to help cover the costs of the Homework Support Centers; and
WHEREAS, the MOU between the City and HUSD for academic year 2023-2024 provides up to $80,000 in match funding for Family Education Program and Bookmobile services at four (4) school site locations, determined by HUSD ($20,000 per school).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to execute an MOU with HUSD allowing the Library to offer library programs and mobile outreach services at four (4) HUSD schools during the 2023- 2024 school year.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A

PARTNERSHIP AGREEMENT WITH THE CENTER FOR COMMUNITY

ENGAGEMENT AT THE CALIFORNIA STATE UNIVERSITY, EAST BAY (CSUEB),

PROVIDING FUNDING OR THE TRAINING, SUPERVISION, AND

TUTOR/MENTORSHIP PLACEMENTS OF CSUEB COLLEGE CORPS STUDENTS IN THE HOMEWORK SUPPORT CENTERS AT FOUR (4) HUSD SCHOOLS DURING THE 2023-2024 SCHOOL YEAR
WHEREAS, the City recognizes the value of education and thus provides robust educational support services to HUSD students and families through its Library Department; and
WHEREAS, the Library provides Family Education Program (FEP) services, including school-based after-school Homework Support Centers (HSCs) at both libraries and at participating Hayward schools through a partnership with Hayward Unified School District (HUSD), and English Conversation Circle (ECC) programming at strategic community locations, attracting parents from HSC school sites and at both library locations; and WHEREAS, the College Corps Partnership Agreement with the Center for Community Engagement (CCE) at California State University, East Bay (CSUEB) provides up to $21,000 in funding to the City for the training, supervision, and tutor/mentorship placements of CSUEB College Corps students in the HSCs.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to execute a partnership agreement with CSUEB providing funding for the training, supervision, and tutor/mentorship placements of CSUEB College Corps students in the HSCs at four (4) HUSD schools during the 2023-2024 school year.

ATTACHMENT III

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward

ATTACHMENT IV

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member _____________

RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE UP TO $80,000 FROM HAYWARD UNIFIED SCHOOL DISTRICT (HUSD) FOR THE OPERATION OF FAMILY EDUCATION PROGRAM SERVICES AT FOUR (4) HUSD SCHOOLS IN FY 2024
WHEREAS, the City recognizes the value of education and thus provides robust educational support services to HUSD students and families through its Library Department; and
WHEREAS, the Library provides Family Education Program (FEP) services, including school-based after-school Homework Support Centers (HSCs) at both libraries and at participating Hayward schools through a partnership with Hayward Unified School District (HUSD), and English Conversation Circle (ECC) programming at strategic community locations, attracting parents from HSC school sites and at both library locations; and WHEREAS, HUSD has provided funding in past years to help cover the costs of the Homework Support Centers; and
WHEREAS, the agreed upon MOU between the City and HUSD for academic year 2023-2024 provides up to $80,000 in match funding during the 2023-2024 school year for Family Education Program and Bookmobile services at four (4) school site locations, determined by HUSD ($20,000 per school).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to accept and appropriate up to $80,000 from Hayward Unified School District for FEP services at HUSD s in FY 2024.

FURTHER, BE IT RESOLVED, that the City Council of the City of Hayward authorizes the amendment of FY 2024 Budget Resolution for an increase in appropriation in the amount of $80,000 in the Local Grants Fund (Fund 240).

ATTACHMENT IV

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward

ATTACHMENT V

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member _____________

RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $21,000 FROM THE CENTER FOR COMMUNITY ENGAGEMENT

AT THE CALIFORNIA STATE UNIVERSITY, EAST BAY (CSUEB) FOR THE

OPERATION OF FAMILY EDUCATION PROGRAM SERVICES AT HUSD
SCHOOLS AND BOTH LIBRARY LOCATIONS IN FY 2024
WHEREAS, The City recognizes the value of education and thus provides robust educational support services to HUSD students and families through its Library Department; and
WHEREAS, The Library provides Family Education Program (FEP) services, including school-based after-school Homework Support Centers (HSCs) at both libraries and at participating Hayward schools through a partnership with Hayward Unified School District (HUSD), and English Conversation Circle (ECC) programming at strategic community locations, attracting parents from HSC school sites and at both library locations; and WHEREAS, The College Corps Partnership Agreement with the Center for Community Engagement at California State University, East Bay (CSUEB), will provide up to $21,000 in funding to the City for the training, supervision, and tutor/mentorship placements of CSUEB College Corps students in the HSCs.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward authorizes the City Manager to accept and appropriate up to $21,000 from CSUEB in FY 2024 for the operation of FEP services at HUSD schools during the 2023-2024 school year.

FURTHER, BE IT RESOLVED, that the City Council of the City of Hayward authorizes the amendment of FY 2024 Budget Resolution for an increase in appropriation in the amount of up to $21,000 in the Local Grants Fund (Fund 240).

ATTACHMENT V

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-401
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt Resolutions Rejecting All Bids for the La Vista Park Project and Approving Plans and Specifications and Call for Bids for the La Vista Park - Keyways Grading Project, Project No. 06914, and Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with SurfaceDesign, Inc.

RECOMMENDATION
That Council adopts resolutions (Attachment II, Attachment III, and Attachment IV):

1. Rejecting all bids for the La Vista Park Project, Project No. 06914 (Attachment II)

2. Approving Plans and Specifications and Calling for Bids to be received on August 22, 2023, for the La Vista Park - Keyways Grading Project, Project No. 06914 (Attachment III)

3. Authorizing the City Manager to execute Amendment No. 2 to the Professional Services Agreement with SurfaceDesign, Inc., to increase their contract amount by $118,000, for a total not-to-exceed amount of $755,975 (Attachment IV)

SUMMARY
On June 6, 2023, three (3) bids were received for the La Vista Park Project ranging from $41,927,606 to $47,323,996 for base bid items. DeSilva Gates Construction LLC submitted the low bid in the amount of $41,927,606, which is 64.8% above the engineer’s estimate of $25,438,301.

Staff recommends rejecting all bids and approving the plans and specification and call for bids for the La Vista Park - Keyway Grading Project. Staff will reevaluate the scope of the La Vista Park Project for future bidding possibilities.

The La Vista Park - Keyways Grading Project will remove and replace weak existing landslide areas with stronger backfill based on recommendations from the geotechnical report prepared by Langan, geotechnical consultant hired by the City, to provide a strong and stable ground for the future construction of park improvements and future development in the former Route 238 Caltrans property, Parcel Group 3. This project will expedite the construction of the keyways and allow work to begin on the Parcel Group 3 housing development while the overall park scope is reevaluated.

The adopted FY23 CIP budget includes a total project budget appropriation of $23.27 million (Fund 405) CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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for the design and construction of La Vista Park, including the proposed keyway slope stabilization improvements portion or the La Vista Park - Keyways Grading Project.

From the bids received for the La Vista Park Project, the estimated cost range to construct the La Vista Park - Keyways Grading Project is from $9.2M to $16.0M with the average at $11.9M. This cost range was not a stand-alone item cost and costs for a stand-alone project may be higher. With the average cost estimate for the Keyway Grading only project at approximately $12M, $11.27 would be the remaining funding for future construction of the La Vista Park.

The project California Environmental Quality Act (CEQA) addendum analysis for La Vista Park was completed and presented to the City Council on September 28, 2021 with no further action required per adopted Resolution 21-195.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the La Vista Park - Keyways Grading project is more than $1,000,000, the CWA agreement applies to this project.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution - Bid Rejection
Attachment III Resolution - Approving Plans, Specs & Call for Bids Attachment IV Resolution - Amendment to PSA with SDI
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt Resolutions Rejecting All Bids for the La Vista Park Project and Approving Plans and Specifications and Call for Bids for the La Vista Park – Keyways Grading Project, Project No. 06914, and Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with SurfaceDesign, Inc.

RECOMMENDATION
That Council adopts resolutions (Attachment II, Attachment III, and Attachment IV):

1. Rejecting all bids for the La Vista Park Project, Project No. 06914 (Attachment II)

2. Approving Plans and Specifications and Calling for Bids to be received on August 22, 2023, for the La Vista Park – Keyways Grading Project, Project No. 06914 (Attachment III)

Staff recommends rejecting all bids and approving the plans and specification and call for bids for the La Vista Park – Keyway Grading Project. Staff will reevaluate the scope of the La Vista Park Project for future bidding possibilities.

The La Vista Park – Keyways Grading Project will remove and replace weak existing landslide areas with stronger backfill based on recommendations from the geotechnical report prepared by Langan, geotechnical consultant hired by the City, to provide a strong and stable ground for the future construction of park improvements and future development in the former Route 238 Caltrans property, Parcel Group 3 (PG3). This project will expedite the construction of the keyways and allow work to begin on the Parcel Group 3 housing

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development while the overall park scope is reevaluated.

The adopted FY23 CIP budget includes a total project budget appropriation of $23.27 million (Fund 405) for the design and construction of La Vista Park, including the proposed keyway slope stabilization improvements portion or the La Vista Park – Keyways Grading Project.

From the bids received for the La Vista Park Project, the estimated cost range to construct the La Vista Park – Keyways Grading Project is from $9.2M to $16.0M with the average at $11.9M.

This cost range was not a stand-alone item cost and costs for a stand-alone project may be higher. With the average cost estimate for the Keyway Grading only project at approximately $12M, $11.27 would be the remaining funding for future construction of the La Vista Park.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the La Vista Park – Keyways Grading project is more than $1,000,000, the CWA agreement applies to this project.

BACKGROUND
In 2005, the La Vista residential development that included 179 new single-family homes to be built at the South Hayward site east of (and up the hill from) the terminus of Tennyson Road and Mission Boulevard was approved. The original project included construction of a new approximately thirty-acre public park. The original thirty-acre park site on land donated from the developer was expanded to almost fifty acres in size by the addition twenty acres of the former Caltrans Route 238 property right-of-way acquired by the City.

In an attempt to expedite the construction of the keyway and to enable the PG3 project to proceed without delays, in April 2022, Council approved the plans and specification and call for bids for the La Vista Park – Keyways Grading Project. Three (3) bids were received in May 2022 ranging from $8.4M to 11.1M, which were more than 50% over the then Engineer’s Estimate and staff recommended that Council reject all bids. Staff believed that combining the Keyways Grading Project with the entire park would result in lower overall bids.

On February 28, 20231, Council approved the plans and specification and call for bids for the entire La Vista Park Project. Construction staffing shortages and supply chain issues have contributed to substantial increase in construction costs, thus resulting in all bids received

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for the La Vista Park Project coming in much higher than expected.

The construction of the Keyways is necessary for geological seismic stabilization for the park and is also required for the proposed development of the Parcel Group 3. Because staff is recommending the rejection of the bids for the La Vista Park, construction of the park will be delayed pending reevaluation of the scope of the park. Parcel Group 3 development will now be constructed prior to the beginning of the park construction, and construction of the Keyway as a separate project from the park is now necessary prior to the anticipated construction of the park. This would allow the construction of the Parcel Group 3 development to commence as planned and the geological seismic stabilization necessary for the Parcel Group 3 would be in place prior to the beginning of that housing construction.

DISCUSSION
On February 28, 2023, Council approved the plans and specifications for the project and called for bids for the La Vista Park Project to be received on March 28, 2023, which was later extended to May 23, 2023. In mid-May 2023, staff received a request from an interested contractor to extend the bid date again so that they could prepare and submit their bid. Also, they commented that the construction duration of sixteen months was not enough and would necessitate overtime work, which would add to the cost. In light of the comments, staff extended the bid date to June 6, 2023, and added four months to the duration of the construction.

On June 6, 2023, the City received three (3) bids for the project, ranging from $41,927,606 to $47,323,996. DeSilva Gates Construction LLC. submitted the low bid in the amount of $41,927,606, which is 64.8% above the Engineer’s Estimate of $25,438,301. For this size of project, receiving three bids is considered good participation. Furthermore, given that all three bids are in the $40M range, it can be assumed that they are accurate representation of current cost of the work detailed in the plans and specifications. Thus, this range is approximately $20M more than the City has budgeted for the project, and the City does not have the financial resources to award the project.

Staff recommends rejecting all bids and approving the plans and specifications and call for bids for the La Vista Park – Keyways Grading Project which will construct the keyway for the geotechnical stabilization for future park construction and the construction of the Parcel Group 3 housing development project.

On March 26, 20192, Council approved Resolution No. 19-054, authorizing the City Manager to enter into a Professional Services Agreement (PSA) with SurfaceDesign, Inc., (SDI) for design services and technical support during construction in an amount not-to-exceed $467,417.

On March 22, 2022, Council adopted Resolution No. 22-066, approving Amendment No. 1 to the PSA with SDI, increasing the contract amount by $122,975 with a total not-to-exceed

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amount of $637,975.

Therefore, staff also recommends execution of Amendment No. 2 to increase the amount of the PSA with SDI for additional services related to the La Vista Park – Keyways Grading Project by $118,000 for a total not-to-exceed contract amount of $755,975.

The California Environmental Quality Act (CEQA) addendum analysis for La Vista Park was completed and presented to Council on September 28, 2021, with no further action required per the adopted Resolution 21-195.

On November 15, 2016[1], Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the La Vista Park project is more than $1,000,000, the CWA agreement applies to this project.

ECONOMIC IMPACT
The addition of a destination park to the South Hayward community will create a muchneeded amenity and attraction for this part of the City. This will likely result in increased visitors to the area as well as more dollars spent on local businesses. In addition, there have been numerous studies that indicate that the addition of open space or parkland has a positive impact on home values in the surrounding areas.

FISCAL IMPACT
The estimate project costs for the keyway grading are:

Design (3%) $360,000
Administration (2%) $240,000
Geotechnical Inspections, Testing & Report (5%) $600,000 Construction with 10% Contingency $12,000,000
Total Project Cost $13,200,000
Remaining budget for La Vista Park construction $10,070,000

STRATEGIC ROADMAP
This agenda item supports the Strategic Roadmap to Invest in Infrastructure. Specifically, this item relates to the implementation of the following project:

[1] https://hayward.legistar.com/LegislationDetail.aspx?ID=2882111&GUID=118B2EF9-1D2C-471F-999E4BE0929706A0&Options=&Search=

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Project N14, Part N14b: Construct La Vista Park

SUSTAINABILITY FEATURES
The La Vista Park has been designed to be the most environmentally sustainable park within the City. As part of the design, park areas will require less irrigation and native grasses and plants will be used throughout the park. Park structures will be constructed from natural materials versus traditional fabricated structures. Bio-retention filtration areas will collect and retain stormwater runoff prior to exiting the park into the storm drainage system.

PUBLIC CONTACT
After construction work for the La Vista Park – Keyways Grading Project has been scheduled, signs will be posted seventy-two hours prior to commencement of work indicating the date and time of work on E. 16th Street. Residents will be advised to park their vehicles on side streets outside of the work area during the construction period.

NEXT STEPS
The following is the tentative schedule for this project:

Begin Construction October 2023
Complete Construction Late Spring 2024
Prepared by: Kathy Garcia, Deputy Director of Public Works Recommended by: Alex Ameri, Director of Public Works
Approved by:
______________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member __________

RESOLUTION REJECTING ALL BIDS FOR THE LA VISTA PARK PROJECT, PROJECT NO. 06914
WHEREAS, On February 28, 2023, City Council adopted Resolution 23-046 approving the plans and specification and call for bids for the La Vista Park Project, and WHEREAS, the Project received three (3) bids on June 6, 2023 ranging from $41,927,606 to $47,323,996; and
WHEREAS, DeSilva Gates Construction LLC submitted the low bid in the amount of $41,927,606, which is 64.8% above the engineer’s estimate of $25,438,301, and; WHEREAS, the City does not have the financial resources to award the project.

NOW, THEREFORE, BE IT RESOLVED, that the City Clerk is hereby directed to cause a notice to reject all bids; and
BE IT FURTHER RESOLVED the California Environmental Quality Act (CEQA) addendum analysis for La Vista Park was completed and presented to Council on September 28, 2021, with no further action required per the adopted Resolution 21-195.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

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HAYWARDCITY COUNCIL
RESOLUTIONNO. 23-
Introduced by Council Member

RESOLUTION APPROVING PLANS AND SPECIFICATIONS, AND

CALLING FOR BIDS FOR THE LA VISTA PARK - KEYWAYS GRADING PROJECT, PROJECT NO. 06914
WHEREAS, certain plans and specifications, for the La Vista Park - Keyways Grading Project, Project No. 06914, on file in the office of the City Clerk, are hereby adopted as the plans and specifications for the project; and
WHEREAS, the City Clerk is hereby directed to cause a notice calling for bids for the required work and material to be made in the form and manner provided by law; and WHEREAS, sealed bids therefor will be received by the City Clerk’s office at City Hall, 777 B Street, 1st Floor Rotunda, Hayward, California 94541, up to the hour of 2:00 p.m. on Tuesday, August 22, 2023, and immediately thereafter publicly opened and declared by the City Clerk in the City Hall Rotunda, located on the 1st Floor of City Hall, Hayward, California.

WHEREAS, the project California Environmental Quality Act (CEQA) addendum analysis for La Vista Park was completed and presented to the City Council on September 28, 2021 with no further action required per adopted Resolution 21-195.

NOW, THEREFORE, BE IT RESOLVED, that the City Council will consider a report on the bids at a regular meeting following the aforesaid opening and declaration of same.

ATTACHMENT III

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IN COUNCIL, HAYWARD, CALIFORNIA , 2023
ADOPTEDBY THE FOLLOWING VOTE:

AYES: COUNCILMEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward
APPROVED AS TO FORM:

City Attorney ofthe City ofHayward

ATTACHMENT IV

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HAYWARDCITY COUNCIL
RESOLUTIONNO. 23-
Introduced by Council Member

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT
WITH SURFACEDESIGN, INC. FOR THE LA VISTA PARK PROJECT, PROJECT NO. 06914
WHEREAS, the aforesaid parties have entered into that certain Agreement dated the 30th day of April, 2019, entitled " Agreement for Professional Services between the City of Hayward and SurfaceDesign, Inc." for the La Vista Park Project for a total not-to-exceed amount of $467,417; and
WHEREAS, the Parties subsequently amended the contract on the 7th day of April, 2022, titled “Amendment No. 1 to Agreement for Professional Services between the City of Hayward and SurfaceDesign, Inc.,” in the amount of $122,975 for a total not-to-exceed amount of $637,975; and
WHEREAS, the City and SurfaceDesign, Inc, desire to amend the Agreement in certain respects to provide additional engineering services and construction support for the La Vista Park Project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby authorizes the City Manager to execute Amendment No. 2 to the Agreement with SurfaceDesign, Inc., for additional services in an amount not-to-exceed $118,000, thereby increasing the total contract amount to a total not-to-exceed $755,975 associated with the La Vista Park Project, in a form approved by the City Attorney.

ATTACHMENT IV

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IN COUNCIL, HAYWARD, CALIFORNIA , 2023
ADOPTEDBY THE FOLLOWING VOTE:

AYES: COUNCILMEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward
APPROVED AS TO FORM:

City Attorney ofthe City ofHayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-402
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Awarding a Construction Contract to Bear Construction, Inc., for the FY23 Median Landscape Improvement - Phase 2 Project, Project No. 05281 in the Amount of $852,600, Approving Addendum No. 1, 2 and 3, and Authorizing a Construction Contingency Change Order Budget of $155,000

RECOMMENDATION
That Council adopts a resolution (Attachment II) awarding the construction contract to Bear Construction, Inc., (Bear Construction) in the amount of $852,600 for the FY23 Median Landscape Improvement - Phase 2 Project No. 05281, approving Addendum No. 1, 2 and 3 providing clarification to bidders’ questions and authorizing a construction contingency change order budget of $155,000.

SUMMARY
On June 20, 2023, two (2) bids were received for the FY23 Median Landscape Improvement - Phase 2 Project. Bear Construction of Hayward, CA submitted the low bid in the amount of $852,600, which is

7.6% lower than the Engineer’s Estimate of $922,700. Marina Landscape, Inc., submitted the second lowest bid in the amount of $874,875 which is 5.2% lower than the Engineer’s Estimate. This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. This agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the FY23 Median Landscape Improvement - Phase 2 Project is less than $1,000,000, the CWA agreement does not apply to this project.

ATTACHMENTS
Attachment I Staff Report
CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: CONS 23-402
Attachment II Resolution
Attachment III Location Map
CITY OF HAYWARD Page 2 of 2 Printed on 6/23/2023
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Awarding a Construction Contract to Bear Construction, Inc., for the FY23 Median Landscape Improvement - Phase 2 Project, Project No. 05281 in the Amount of $852,600, Approving Addendum No. 1, 2 and 3, and Authorizing a Construction Contingency Change Order Budget of $155,000

RECOMMENDATION
That Council adopts a resolution (Attachment II) awarding the construction contract to Bear Construction, Inc., (Bear Construction) in the amount of $852,600 for the FY23 Median Landscape Improvement – Phase 2 Project No. 05281, approving Addendum No. 1, 2 and 3 providing clarification to bidders’ questions and authorizing a construction contingency change order budget of $155,000.

SUMMARY
On June 20, 2023, two (2) bids were received for the FY23 Median Landscape Improvement – Phase 2 Project. Bear Construction of Hayward, CA submitted the low bid in the amount of $852,600, which is 7.6% lower than the Engineer’s Estimate of $922,700. Marina Landscape, Inc., submitted the second lowest bid in the amount of $874,875 which is 5.2% lower than the Engineer’s Estimate. This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. This agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the FY23 Median Landscape Improvement – Phase 2 Project is less than $1,000,000, the CWA agreement does not apply to this project.

BACKGROUND

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The FY23 Median Landscape Improvement – Phase 2 Project is the seventh project recommended from the Master Plan for Landscape and Irrigation Improvement of Key Corridors. This project is on Hesperian Boulevard from West “A” Street to Sueirro Street and Phillips Way to West Winton Avenue, a total of 1,842 linear feet. The first project improved the roundabout in the Fairway Park neighborhood. The second through the sixth projects improved the landscape medians along Industrial Parkway West, from Ruus Road to Mission Boulevard and Hesperian Boulevard to I-880 on Industrial Boulevard, from Clawiter Road to 659 Feet South of Depot Road on West Winton Avenue, from Southland Drive to Southland Place, and on a portion of Hesperian Boulevard from Chabot Court to West “A” Street.

DISCUSSION
On June 20, 2023, two (2) bids were received for the FY23 Median Landscape Improvement – Phase 2 Project. Bear Construction of Hayward, CA submitted the low bid in the amount of $852,600, which is 7.6% lower than the Engineer’s Estimate of $922,700. Marina Landscape, Inc., submitted the second lowest bid in the amount of $874,875 which is 5.2% lower than the Engineer’s Estimate. The bids ranged from $852,600 to $874,875.

Staff verified that all bid documents and licenses are in order. Staff recommends awarding the construction contract to the low bidder Bear Construction in the amount of $852,600.

The project conforms to Bay Friendly (ReScape Rated) landscape that provides a clear and quantifiable path to regenerate landscape practices and Water Efficient Landscape Ordinance.

This project is categorically exempt from environmental review under Section 15301(c) of the California Environmental Quality Act Guidelines for the operation, repair, maintenance, or minor alteration of existing facilities.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. This agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. Because the construction cost estimate for the FY23 Median Landscape Improvement – Phase 2 Project is less than $1,000,000, the CWA agreement does not apply to this project.

ECONOMIC IMPACT
Replacing and improving median landscaping increases safety, enhances the visual appearance of the medians, increases weed control, and reduces the amount of irrigation required. The additional curb improvements increase the longevity of these enhancements resulting in cost savings over time.

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FISCAL IMPACT
The estimated project costs are as follows:

Construction Contract $852,600
Construction Contingencies 155,000
Planting and Irrigation Landscaping – City Staff 50,000 Design and Administration 50,500
Construction Survey, Inspection and Testing 50,500
TOTAL $1,158,600
The Adopted FY23 Capital Improvement Program (CIP) includes $1,696,000 for the FY23 Median Landscape Improvement - Phase 2 Project in the Street System Improvements – Fund 450.

STRATEGIC ROADMAP
This agenda item supports the Strategic Priorities to Confront Climate Crisis & Champion Environmental Justice. Specifically, this item relates to the implementation of the following project:

Reduce greenhouse gases and dependency on fossil fuels
Project C6: Plant 1,000 trees annually (500 trees per year by City staff; 500 additional trees, by other partners (HARD, CSU, Chabot, and private developers)

SUSTAINABILITY FEATURES
This project includes the installation of drought tolerant plants to reduce the amount of water usage including installation of a new irrigation system and controller. The project will implement Bay Friendly (ReScape Rated) landscape rating system process for creating healthy, drought-tolerant and environmentally sound landscape techniques to use native and climate appropriate plants for median islands. All material generated during construction and demolition will be sent to designated facilities for recycling.

This project is anticipated to add forty-two trees.

PUBLIC CONTACT
Because of the temporary inconvenience that is expected to be caused by the work in the median, immediately after the construction contract is awarded, a preliminary notice explaining the project will be distributed to the businesses and residences along the frontage road adjacent to the limits of work. After the construction work has been scheduled, businesses will be notified at least seventy-two hours prior to commencement of work.

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NEXT STEPS
Begin Construction July 31, 2023
Complete Construction October 2023
Prepared by: Hector Leuterio, Assistant Civil Engineer
Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member ______________

RESOLUTION AWARDING THE CONSTRUCTION CONTRACT TO BEAR
CONSTRUCTION, INC., AND APPROVING ADDENDUM NO. 1, 2 AND 3 FOR THE FY23 MEDIAN LANDSCAPE IMPROVEMENT – PHASE 2, PROJECT NO. 05281 WHEREAS, by Resolution No. 23-140 on June 6, 2023, the City Council approved the plans and specifications for the FY23 Median Landscape Improvement – Phase 2, Project No. 05281, and called for bids to be received on June 20, 2023; and WHEREAS, Addendum No. 1, 2 and 3 were issued to clarify bidder questions; and WHEREAS, two (2) bids were received, ranging from $852,600 to $874,875; Bear Construction, Inc., of Hayward, California submitted the low bid in the amount of $852,600, which is 7.6% lower than the Engineer’s Estimate of $922,700.

NOW, THEREFORE, BE IT RESOLVED by the City Council of Hayward that the City Manager is authorized to award Bear Construction, Inc., a construction contract for the FY23 Median Landscape Improvement – Phase 2, Project No. 05281 in the amount of $852,600 with a contract change order budget of $155,000, for a total not-to-exceed contract amount of $1,007,600, and approve Addendum Nos. 1, 2 and 3, in accordance with the plans and specifications adopted therefore and on file in the office of the City Clerk of the City of Hayward at and for the price named and stated in the bid of the hereinabove specified bidder, and all other bids are hereby rejected.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute the contract with Bear Construction, Inc. in the name of and for and on behalf of the City of Hayward, in a form to be approved by the City Attorney.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA June 27, 2023.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward
FY 23 MEDIAN LANDSCAPE IMPROVEMENT - PHASE 2 PROJECT

HESPERIAN BOULEVARD
(WEST "A" STREET TO SUEIRRO STREET / PHILLIPS WAY TO W WINTON AVENUE) PROJECT NO. 05281

ATTACHMENT III
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-413
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt Resolutions Authorizing the City Manager to (1) Award a Construction Contract to W. Bradley Electric in the Amount of $280,833 and Approving $42,125 in Administrative Construction Contingency; and (2) Appropriate $137,125 from the Measure BB Local Transportation (Fund 212) to the Safe Routes to School - Cesar Chavez Middle School, Project No. 05319

RECOMMENDATION
That Council adopts the resolutions (Attachments II and III) authorizing the City Manager to:

1. Award a Construction Contract to W. Bradley Electric, for the Safe Routes to School (SR2S) - Cesar Chavez Middle School (CCMS) Project No. 05319, in the amount of $280,833 and approve $42,125 in Administrative Construction Contingency; and

2. Appropriate $137,125 from the Measure BB Local Transportation (Fund 212) to the SR2S - CCMS Project No. 05319

SUMMARY
On January 24, 2023, Council approved the plans, specifications and call for bids for the SR2S Project. The SR2S Program, funded by Alameda County Transportation Commission (ACTC), supports safe access and mobility to and from schools by funding sustainable transportation improvement for pedestrians, cyclists, and transit riders. In FY22, the City was successful in obtaining the SR2S Mini-Grant to fund improvements for CCMS, including installation of paint and post curb extensions, yellow high-visibility crosswalks, pedestrian push buttons, two rapid flashing beacon systems, and signage among other enhancements. One bid was received for this project. After reviewing the bid proposal, staff deemed the bid unresponsive. Council rejected the sole unresponsive bidder and approved the revised plans and specifications on April 25, 2023 .

On May 16, 2023, two (2) bids were received for the SR2S project. Staff recommends that Council award the contract to the responsible low bidder, W. Bradley Electric, LLC., (W. Bradley Electric) of Novato, CA in the amount of $280,833 and an administrative construction contingency of $42,125 and authorize the CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: CONS 23-413
appropriation of $137,125 from the Measure BB Local Transportation (Fund 212) to SR2S Project No. 05319.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. The CWA agreement does not apply to this SR2S - CCMS Project because the construction cost is less than $1,000,000.

ATTACHMENTS
Attachment I Staff Report
Attachment II Award of Contract Resolution
Attachment III Appropriation of Funds Resolution
Attachment IV Location Map
CITY OF HAYWARD Page 2 of 2 Printed on 6/23/2023
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt Resolutions Authorizing the City Manager to (1) Award a Construction Contract to W. Bradley Electric in the Amount of $280,833 and Approving $42,125 in Administrative Construction Contingency; and (2) Appropriate $137,125 from the Measure BB Local Transportation (Fund 212) to the Safe Routes to School - Cesar Chavez Middle School, Project No. 05319

RECOMMENDATION
That Council adopts the resolutions (Attachments II and III) authorizing the City Manager to:

2. Appropriate $137,125 from the Measure BB Local Transportation (Fund 212) to the SR2S - CCMS Project No. 05319.

SUMMARY
On January 24, 20231, Council approved the plans, specifications and call for bids for the SR2S Project. The SR2S Program, funded by Alameda County Transportation Commission (ACTC), supports safe access and mobility to and from schools by funding sustainable transportation improvement for pedestrians, cyclists, and transit riders. In FY22, the City was successful in obtaining the SR2S Mini-Grant to fund improvements for CCMS, including installation of paint and post curb extensions, yellow high-visibility crosswalks, pedestrian push buttons, two rapid flashing beacon systems, and signage among other enhancements.

One bid was received for this project. After reviewing the bid proposal, staff deemed the bid unresponsive. Council rejected the sole unresponsive bidder and approved the revised plans and specifications on April 25, 2023.

On May 16, 2023, two (2) bids were received for the SR2S project. Staff recommends that Council award the contract to the responsible low bidder, W. Bradley Electric, LLC., (W.

Bradley Electric) of Novato, CA in the amount of $280,833 and an administrative

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6002291&GUID=404011

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construction contingency of $42,125 and authorize the appropriation of $137,125 from the Measure BB Local Transportation (Fund 212) to SR2S Project No. 05319.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. The CWA agreement does not apply to this SR2S - CCMS Project because the construction cost is less than $1,000,000.

BACKGROUND
The California Department of Transportation made funding available for capital projects through the SR2S Program. This state legislated program has been active since 2000 and came into effect from the passage of an Assembly Bill and was subsequently extended. In February 2021, ACTC announced a funding opportunity to all cities and unincorporated areas in Alameda County for the SR2S Mini-Grant Program. The Program provided $1.7 million in Measure B – Local Transportation funds and Congestion Management Agency Transportation Improvement Program funds. In July 2021, ACTC awarded the City $162,000 for improvements at CCMS. On September 28, 20212, Council adopted Resolution No. 21-188 authorizing the City Manager to accept the grant funds and appropriate a total budget of $324,000 for the SR2S Program.

DISCUSSION
The State SR2S program selects projects that are developed with community participation to make walking and bicycling to school a more appealing mode of transportation as well as improve the overall quality of life while maintaining a sustainable environment.

CCMS is located near the South Hayward BART Station and borders an active railroad track.

A six-foot tall chain-link fence separates the school from Tennyson Road and the railroad corridor. The only pedestrian and vehicle access to the school is located on Whitman Street.

CCMS has a high proportion of students walking to and from school. Since walking is one of the simplest, most effective, and affordable strategies for kids and adults to include physical activity daily, this project aims to make it safer for all pedestrians and bicyclists to walk and bike to school. This project also provides equitable improvements to South Hayward, an area that has historically been underserved.

Safety improvement recommendations include installation of yellow high-visibility crosswalks, paint and post curb extensions, advanced stop and yield marketing, median extension, and signage. These recommended improvements were developed after the County of Alameda’s SR2S Team completed a School Safety Assessment (SSA) at the school in February 2018. The Team was comprised of staff from the City, ACTC, Hayward Unified School District (HUSD), CCMS, and parents of students attending schools in HUSD.

2 https://hayward.legistar.com/LegislationDetail.aspx?ID=5149126&GUID=F1A8FBCE-2A0F-4EEB-A893- CC9D1323DA5A&Options=&Search=

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Council approved the plans and specifications and calling for bids on January 24, 2023. At that time, Council members provided comments and questions to revise the project plans to include a dedicated bike lane at the intersection of Whitman Street and Tennyson Road.

These questions included adequate number of bike racks, painted curb extensions, installing Rectangular Rapid-Flashing Beacon (RRFB) on Whitman Street and Beale Drive, and when construction will take place. Staff discussed these comments and questions with the project consultant engineer and prepared revised bid documents per Council’s feedback. After incorporating the design changes, the project was advertised for bidding.

The bid opening for this project was on March 7, 2023 and one bid was received. The Engineer’s Estimate for this project was $213,100. The bid received from Central Pacific Engineering, Inc., (Central Pacific), was $309,506, which is 45% higher than the Engineer’s Estimate.

Staff reviewed the bid and found the bid amounts for several bid items were not in the typically acceptable range. Because only one bid was received, the Public Contract Code allows for direct negotiations with the contractor. Staff met with the contractor to negotiate bid items that staff considered were not in line with the current industry range and requested a revised bid. Central Pacific submitted a revised bid on March 15, 2023. Since the revised bid was still considered unresponsive and 44% higher than the Engineer’s Estimate, Council rejected the bid and approved the project for re-advertising on April 25, 2023.

Bid Results
On May 16, 2023, two (2) bids were received. W. Bradley Electric of Novato, CA, submitted the lowest bid in the amount of $280,833, which is 42% higher than the revised Engineer’s Estimate of $197,183. GSW Construction, Inc., submitted the second lowest bid in the amount of $325,410.74, which is 65% higher than the Engineer’s Estimate.

Local Business Contracting Equity (LBCE) Program
Since this project is funded by Measure B and Measure BB, this project is required to meet the Alameda CTC Local Business Contract Equity (LBCE) Program goals. The participation goals are 60% for Local Business Enterprise (LBE) and 20% for Small Local Business Enterprise (SLBE) pursuant to LBCE. Staff performed an initial review of the bids and supporting documentation submitted and determined that W. Bradley Electric did not meet the SLBE contract goals for local business participation. Therefore, a Good Faith Effort Review was required under Alameda CTC’s LBCE Program.

Alameda CTC's Contract Equity consultant, GCAP Services, Inc. (GCAP), performed an initial review of W. Bradley Electric’s Good Faith Effort (GFE) documentation. Pursuant to the procedures set forth in Alameda CTC’s LBCE Program, GCAP’s analysis was subsequently reviewed by an Interdisciplinary Review Team (IRT) appointed by the Alameda CTC Executive Director. The IRT concurred with GCAP’s finding that W. Bradley Electric did not meet the GFE requirement on this project. Therefore, the IRT was unable to make a formal recommendation. Alameda CTC ultimately deferred the final decision of awarding the contract to the sponsor agency (City of Hayward).

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Based on the need to complete the project before the school year resumes, and the need to utilize the ACTC grant before the expiration date of December 31, 2023, staff recommends awarding the construction contract to the responsible low bidder, W. Bradley Electric, in the amount of $280,833, in addition to approving an Administrative Construction Contingency (administrative change orders) budget of $42,125.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc. The CWA agreement does not apply to this SR2S - CCMS Project because the construction cost is less than $1,000,000.

ECONOMIC IMPACT
This item supports the mobility goals established in the City’s 2040 General Plan, providing a balanced multi-modal system of transportation facilities and services throughout the City.

The alternative modes of travel, namely walking and biking, will reduce congestion, greenhouse gas emissions, and costs related to single-lane occupancy vehicles. The overall transportation system will be more efficient and pedestrian and bicycle friendly, creating positive economic and health benefits.

FISCAL IMPACT
The estimated project costs are as follows:

Pre-Construction Administration $82,000
Construction Contract $280,833
Construction Contingency $42,125
Design and Administration $28,084
Inspection, Survey, and
Construction Management
$28,083
TOTAL $461,125
The adopted FY24 Capital Improvement Program (CIP) includes $324,000 for the SR2S Project in the Measure BB Local Transportation Fund 212. As shown above, the current estimated project total of $461,125 exceeds the original appropriation. Therefore, staff is requesting an additional $137,125 be appropriated to the SR2S Project No. 05319 from the Measure BB Local Transportation (Fund 212) to close the funding gap. Sufficient funds are available in the fund balance. There will be no impact to the General Fund.

The project is partially funded through an ACTC grant, which will reimburse up to fifty percent of the estimated construction cost (not-to-exceed $162,000). The remaining project

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budget is supported by direct local distribution in Measure BB Local Transportation (Fund 212).

STRATEGIC ROADMAP
This item supports Council’s strategic priority of Invest in Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Project N8(d): Implement Safe Routes to School

SUSTAINABILITY FEATURES
This item has no direct sustainability features.

PUBLIC CONTACT
Staff has been in contact with ACTC and the public regarding this item. In February 2018, the SR2S Team completed the SSA. The City conducted a public survey in early 2022 to gather community input. In March 2022, staff presented the project and recommended improvements at a community meeting.

NEXT STEPS
If Council adopts the resolution, staff will route a construction contract for execution. The estimated schedule for this project is as follows:

Begin Construction July 2023
Complete Construction September 2023
Due to the earlier bid rejection and readvertisement of the project, the construction start date is delayed to near the start of the new school year. In order to minimize interfering with access to the school during its operation, staff is working diligently to expedite the award of this project and will make every effort to complete the work as soon as possible.

Staff will prioritize the streets closest to the school and complete striping to minimize traffic congestion.

Prepared by: Kevin Yoshiki, Assistant Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works
Approved by:
________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-____
Introduced by Council Member ____________
RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO W. BRADLEY ELECTRIC FOR THE SAFE ROUTES TO SCHOOL (SR2S) - CESAR CHAVEZ MIDDLE SCHOOL PROJECT (CCMS), PROJECT NO. 05319 IN THE AMOUNT OF $280,833 AND APPROVING $42,125 IN ADMINISTRATIVE CONSTRUCTION

CONTINGENCY
WHEREAS, by Resolution No. 23-090 on April 25, 2023, the City Council rejected bids that were received on May 9, 2023 and approved the revised plans, specifications and estimates; and
WHEREAS, on May 16, 2023, two (2) bids were received ranging from $280,833 to $325,410.74. The low bid, submitted by W. Bradley Electric, is approximately 42% above the Engineer’s Estimate of $197,183.

NOW, THEREFORE, BE IT RESOLVED by the City Council that W. Bradley Electric of Novato, CA is hereby awarded the contract for the SR2S – CCMS Project, Project No. 05319, in accordance with the plans and specifications adopted therefore and on file in the office of the City Clerk of the City of Hayward, at and for the price named and stated in the final proposal of the hereinabove specified bidder, and all other bids are hereby rejected.

BE IT RESOLVED by the City Council that the City Manager is hereby authorized and directed to negotiate and execute an agreement with W. Bradley Electric, in the name of and for and on behalf of the City of Hayward, in the amount of $280,833, in a form to be approved by the City Attorney; and
BE IT FURTHER RESOLVED that a construction contingency budget of $42,125 is also hereby approved.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
_________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-_____
Introduced by Council Member ________________

RESOLUTION AUTHORIZING THE CITY MANAGER TO APPROPRIATE
$137,125 FROM MEASURE BB LOCAL TRANSPORATION (FUND 212) TO THE SAFE ROUTES 2 SCHOOL CESAR CHAVEZ MIDDLE SCHOOL PROJECT NO. 05319
WHEREAS, by Resolution No. 21-188 on September 28, 2021, the City Council authorized the City Manager to accept the grant funds and appropriate a total budget of $324,000 for the SR2S Program; and
WHEREAS, by Resolution No. 23-090 on April 25, 2023, the City Council rejected bids that were received on March 7, 2023 and approved the revised plans, specifications and estimates; and
WHEREAS, the Adopted FY 2024 Capital Improvement Program includes a budget total of $324,000 in the Measure BB Local Transportation (Fund 212); and WHEREAS, the project total is estimated to be $461,125; and WHEREAS, additional funds appropriated to the Project are needed to support the construction, design and administration, inspection and construction management for the project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of Hayward hereby approves that $137,125 from the Measure BB Local Transportation (Fund 212) be appropriated to the Safe Routes to School Cesar Chavez Middle School Project No. 05319.

ATTACHMENT III

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
___________________________________________
City Attorney of the City of Hayward

WHITMAN

STREET &

BEALE DRIVE

WHITMAN

STREET &

TENNYSON
ROAD

LEIDIG COURT
& TENNYSON
ROAD

CESAR CHAVEZ

SAFE ROUTES TO SCHOOL

IMPROVEMENT PROJECT
PROJECT NO. 05319

LOCATION MAP ATTACHMENT IV
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-416
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Second Amendment to the Ground Lease with HWD AAS Hangar, LLC (dba APP Jet Center)

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a Second Amendment to the ground lease with HWD AAS Hangar, LLC (dba APP Jet Center).

SUMMARY
On February 27, 2018 , Council approved an agreement with Briggs Resources for the leasehold previously held by American Aircraft Sales. This lease was assigned to GBHWD, LLC, (a subsidiary of Briggs Resources) in February 2019. Earlier this year, GBHWD, LLC agreed to assign the interest in this leasehold to HWD AAS Hangar, LLC (dba “APP Jet Center” or “APP”).

This item was discussed with the Council Airport Committee (CAC) on April 27, 2023 and approved by Council on May 23, 2023 .

In conjunction with the assignment, there are several key amendments to the lease that are requested by APP at this time:
• Updated specifics on size of the new hangar and office • Change in schedule to build new hangar and office building • Automatic extension of term if construction is completed in a timely manner • Change to period of time for implementation of reduced rent while hangar is under construction • Clarification to grace or cure period prior to default Council Airport Committee Consideration
This item was discussed with the Council Airport Committee (CAC) on June 21, 2023 and unanimously recommended the item be presented to Council for approval.

ATTACHMENTS
CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: CONS 23-416
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 2 of 2 Printed on 6/23/2023
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Second Amendment to the Ground Lease with HWD AAS Hangar, LLC (dba APP Jet Center)

SUMMARY
On February 27, 20181, Council approved an agreement with Briggs Resources for the leasehold previously held by American Aircraft Sales. This lease was assigned to GBHWD, LLC, (a subsidiary of Briggs Resources) in February 2019. Earlier this year, GBHWD, LLC agreed to assign the interest in this leasehold to HWD AAS Hangar, LLC (dba “APP Jet Center” or “APP”). This item was discussed with the Council Airport Committee (CAC) on April 27, 20232 and approved by Council on May 23, 20233.

In conjunction with the assignment, there are several key amendments to the lease that are requested by APP at this time:
 Updated specifics on size of the new hangar and office  Change in schedule to build new hangar and office building  Automatic extension of term if construction is completed in a timely manner

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=3354002&GUID=B75F981A-31D3-4F66-9E5F-FA80B0049B73&Options=&Search= 2 https://hayward.legistar.com/LegislationDetail.aspx?ID=6180350&GUID=EFBDEB9B-D973-439C-AD2D942F272AB5C1&Options=&Search= 3 https://hayward.legistar.com/LegislationDetail.aspx?ID=6230204&GUID=31A4D0DA-E441-4B81-A0CD429FBFB342F3&Options=&Search=

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 Change to period of time for implementation of reduced rent while hangar is under construction
 Clarification to grace or cure period prior to default Council Airport Committee Consideration
This item was discussed with the Council Airport Committee (CAC) on June 21, 20234 and unanimously recommended the item be presented to Council for approval.

BACKGROUND
American Aircraft Sales (AAS), which was an Airport commercial tenant since 1958, entered into a new ground lease on December 10, 2010 for “Plot G” at 21015 Skywest Drive. This parcel consists of approximately 119,159 square feet of improved land.

Discussions were held regarding the construction of new hangars; however, for a variety of reasons, the hangar project did not move forward and ultimately AAS relocated to another airport. As a result, AAS vacated the premises on December 31, 2015. During the latter part of 2016, Briggs Resources, Inc., notified the City of their interest in acquiring the leasehold.

Subsequent discussions culminated in an agreement that was approved by Council on February 27, 2018. Briggs Resources, Inc., and the City of Hayward (City) entered into that certain agreement and lease dated April 30, 2018. On February 19, 2019, Council approved a subsequent assignment of the lease from Briggs Resources, Inc., to GBHWD, LLC, which was a new California LLC that had been set up for this development. The lease was amended by GBHWD, LLC and the City pursuant to the first amendment dated March 25, 2019, and related to the removal of an existing 15-foot storm drain easement from the legal description and plat for the lease.

On May 23, 2023, Council approved the assignment of the lease from GBHWD, LLC to APP Jet Center. As a condition of the closing documents for the assignment of lease from GBHWD LLC to HWD AAS Hangar, LLC, APP is requesting that the lease be amended in certain aspects.

DISCUSSION
The majority of the changes to the lease are centered around the timing of the construction of the new hangar and office building, which will be 39,000 square feet and 4,500 square feet, respectively.

The first change allows for APP to construct the improvements within five years of the effective date for the 2nd amendment. If APP makes a good faith effort to complete construction of the improvements, then the City will grant APP an additional 15-year term.

4 https://hayward.legistar.com/LegislationDetail.aspx?ID=6264606&GUID=6B1F6E7D-DEAC-417C-927C-89F2129677F0&Options=&Search=

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If APP fails to do so, then the lease term will remain at the prior fixed period of 35 years.

Furthermore, the City may, at its own discretion, agree to extend or negotiate with APP on future lease extensions.

The second amendment pertains to changing the timing as to the amount of rent to be paid by APP during the construction phase. As was the case with the existing lease, and commensurate with other commercial leases at the airport, APP will be assessed rent in the amount of $0.10 per square foot for the first five years, or until construction is completed, with the effective date of the second amendment serving as the starting point for the fiveyear window.

The final change to the lease clarifies that any failure to pay by APP is entitled to receipt of written notice of such failure and a ten-day grace or cure period before the same will constitute an event of default.

Outside of the aforementioned amendments, all other conditions associated with the existing lease remain unchanged and are unaffected.

Council Airport Committee Consideration
This item was discussed with the CAC on June 21, 2023 and unanimously approved for consideration by Council.

ECONOMIC IMPACT
The office and hangar construction will generate work for skilled and unskilled tradespeople. Post-construction, the City’s General Fund will benefit from any additional sales tax generated from the new hangar tenants. Furthermore, this project will benefit the local economy by providing job opportunities and generating sales tax from aircraft sales.

FISCAL IMPACT
Annual rent for the first five years of the lease (or until the improvements are constructed) will be $11,916, which reflects the reduced rate of $0.10 per square foot, per year. Postconstruction, annual rent will be $41,706, which reflects the current rate for aviationrelated uses of $0.35 per square foot, per year. Per Attachment C to the lease, rent will be adjusted every five years, first by a market rate study and then by the Consumer Price Index (CPI) for the previous five years, not-to-exceed a maximum of 7%.

STRATEGIC ROADMAP
This agenda item pertains to development at the Airport and does not directly relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

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SUSTAINABILITY FEATURES
The Airport is strongly committed to developing projects that are environmentally responsible. Therefore, staff will ensure that all plans proposed by the developer incorporate features that are commensurate with the City’s sustainability guidelines.

PUBLIC CONTACT
The original lease was presented to and approved by the CAC on February 1, 2018 and approved by Council on February 27, 2018. The assignment was approved by Council on February 19, 2019. The assignment to APP was approved by the CAC on April 27, 2023 and by Council on May 23, 2023. The Second Amendment was approved by the CAC on June 21, 2023. The agenda and staff report for this item have been posted on the City’s website and distributed to interested parties.

NEXT STEPS
If Council approves, Airport staff will prepare the Second Amendment for execution by the City Manager.

Prepared by: Doug McNeeley, Airport Manager
Recommended by: Alex Ameri, Director of Public Works
Approved by:
__________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23-______
Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXECUTE A SECOND AMENDMENT TO THE GROUND LEASE WITH HWD AAS

HANGAR, LLC (DBA APP JET CENTER)
WHEREAS, the City of Hayward (“City”) owns and operates Hayward Executive Airport (“Airport”); and
WHEREAS, on February 27, 2018, the City of Hayward approved a lease with Briggs Resources, Inc., for property located at 21015 Skywest Drive; and WHEREAS, on February 19, 2019 the City of Hayward approved an assignment of the lease to GBHWD, LLC, of which Briggs Resources, Inc., is the sole member; and WHEREAS, on February 19, 2019 the City approved a First Amendment related to the removal of an existing 15-foot storm drain easement from the legal description and plat for the lease; this action would allow for the construction of a foundation for the proposed hangars; and WHEREAS, on May 23, 2023 the ground lease was assigned to HWD AAS Hangar, LLC (dba APP Jet Center); and
WHEREAS, HWD AAS Hangar, LLC (dba APP Jet Center) is requesting a Second Amendment in order to address updated specifics on size of the new hangar and office; a change in schedule to build new hangar and office building; an automatic extension of term if construction is completed in a timely manner; a change to period of time for implementation of reduced rent while hangar is under construction; and clarification to grace or cure period prior to default.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute a Second Amendment to the ground lease with HWD AAS Hangar, LLC (dba APP Jet Center) as set forth in the staff report for this item, in a form to be approved by the City Attorney.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:________________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
___________________________________________
City Attorney of the City of Hayward
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-386
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Adopting a Local Road Safety Plan

RECOMMENDATION
That Council adopts: 1) a resolution (Attachment II) adopting the Local Road Safety Plan (LRSP) (Attachment IV) which assesses and identifies locations and safety needs to improve local road safety within the City; and 2) a resolution (Attachment III) to commit to Vision Zero with the goal of eliminating traffic deaths and severe injuries on the City’s roadways by 2050.

SUMMARY
This plan uses historical collision data and an understanding of local context to assess existing roadway safety conditions in the City, identify areas for improvement, and provide recommended actions with an implementation plan. Ultimately, this LRSP creates a data-driven decision-making framework to reduce the number of fatal and severe injury collisions on local roadways.

The plan is organized into six main sections:
· Vision and Goals: Establishes a larger vision for transportation safety in Hayward and sets goals for how to get there.
· Plan Development: Details the collaborative and data-driven planning process that involved stakeholder and community engagement.
· Existing Conditions: Provides an analysis of traffic safety trends in Hayward. · Toolbox: Lists proven engineering countermeasures and strategies that can improve roadway safety.
· Recommendations and Implementation: Prioritizes short- and long-term projects and sets a strategy for assessing progress toward established goals. · Evaluation: Provides a framework for evaluating Hayward’s progress toward achieving the safety goals presented in this plan.

The plan also recommends site-specific as well as systemic safety improvements, based on which the City CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: CONS 23-386
submitted an application for the Highway Safety Improvement Program (HSIP) Cycle 11 funding program. However, the City was not awarded funding for HSIP Cycle 11. If adopted, the City’s LRSP will be a basis for the Councils’ consideration of adoption of a Vision Zero in the future.

Council Infrastructure Committee Review
City staff presented a draft of the Local Road Safety Plan to the Council Infrastructure Committee (CIC) on April 26, 2023. Comments and feedback from the committee were received and the draft was recommended for Council approval.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Resolution Vision Zero Commitment
Attachment IV Local Road Safety Plan
CITY OF HAYWARD Page 2 of 2 Printed on 6/23/2023
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Public Works
SUBJECT: Adopt a Resolution Adopting a Local Road Safety Plan

SUMMARY
This plan uses historical collision data and an understanding of local context to assess existing roadway safety conditions in the City, identify areas for improvement, and provide recommended actions with an implementation plan. Ultimately, this LRSP creates a datadriven decision-making framework to reduce the number of fatal and severe injury collisions on local roadways.

The plan is organized into six main sections:
 Vision and Goals: Establishes a larger vision for transportation safety in Hayward and sets goals for how to get there.
 Plan Development: Details the collaborative and data-driven planning process that involved stakeholder and community engagement.
 Existing Conditions: Provides an analysis of traffic safety trends in Hayward.  Toolbox: Lists proven engineering countermeasures and strategies that can improve roadway safety.
 Recommendations and Implementation: Prioritizes short- and long-term projects and sets a strategy for assessing progress toward established goals.  Evaluation: Provides a framework for evaluating Hayward’s progress toward achieving the safety goals presented in this plan.

The plan also recommends site-specific as well as systemic safety improvements, based on which the City submitted an application for the Highway Safety Improvement Program (HSIP) Cycle 11 funding program. However, the City was not awarded funding for HSIP

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Cycle 11. If adopted, the City’s LRSP will be a basis for the Councils’ consideration of adoption of a Vision Zero in the future.

BACKGROUND
The LRSP is a critical planning, policy, and implementation document that supports the City’s efforts to improve the safety of its transportation infrastructure for all modes and for people of all ages and abilities. In order to pursue safety improvement grant funds through the HSIP administered by Caltrans, a local agency must have an LRSP or equivalent planning document. This draft LRSP adopts a multi-disciplinary approach to traffic safety that creates partnership opportunities with stakeholders (including other agencies) who can help implement recommendations. The plan is also aligned with 2020-2024 California Strategic Highway Safety Plan’s guiding principles that integrate social equity and encourage the implementation of proven countermeasures and emerging technologies. The plan uses the Safe System approach endorsed by the United States Department of Transportation and Caltrans commitment to achieve its vision of no fatalities and severe injuries on California roadways by 2050.

The Safe System approach involves anticipating human mistakes by designing and managing road infrastructure to keep the risk of a mistake low. The plan uses the Safe System approach to identify ways Hayward and identified partners can protect all roadway users. It identifies safety emphasis areas for the City and includes engineering and nonengineering recommendations to improve traffic safety in Hayward, especially in identified emphasis areas. This plan and its recommendations will help create a Safe System in Hayward.

DISCUSSION
Vision and Goals:

Based on the findings from the existing conditions analysis and feedback from the public, the project team developed a vision and goals for the plan.

Vision:

Identify safety improvements, strategies, and programs using the Safe System approach to eliminate fatalities and severe injuries.

Goals:

Identify emphasis areas contributing to fatal and severe injury crashes to prioritize investments in countermeasures and strategies.

 Define priority locations for safety improvements for all modes of travel.

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 Identify cost-effective countermeasures and safety improvements that can be applied systemically.
 Identify transportation safety programs and strategies using the Safe System Approach and work collaboratively with agencies and safety partners toward implementation.
 Monitor and evaluate emphasis areas and overall safety performance of the City’s transportation network.
 Identify locations that directly benefit the following populations or users: children, older adults (65 and over), equity priority communities, disadvantaged populations, and transit users (consistent with the Guiding Vision of the City’s Racial Equity Action Plan and the National Safety Council’s Road to Zero Coalition).

The project team identified specific objectives under each of the goals.

Vision Zero:

Vision Zero is a movement to eliminate all traffic-related deaths and severe injuries which is at the core of this LRSP and aligns with larger statewide and national efforts to reduce fatal and severe injury crashes. This plan has been designed with the ultimate goal of eliminating traffic deaths and severe injuries on the City’s roadways by 2050. A Vision Zero-focused LRSP prioritizes collaboration, accountability, and equity in the planning and design process. One of the key elements of a Vision Zero approach is using data to drive analysis and strategy selection. This LRSP brings together data from crash history, roadway features, public engagement efforts, and demographic data to prioritize solutions and locations. Such robust data will help Hayward to be proactive rather than reactive, working to stop fatal and severe injury crashes before they happen.

Plan Development
Community and stakeholder engagement was key to the successful development of this plan. Stakeholders who can provide a diversity of viewpoints in the goal and emphasis area development and who will be appropriate parties for implementation action items were identified at the start of the project.

The project team engaged the public throughout the plan development process. Based on these discussions and findings from the data analysis, safety for vulnerable road users was identified as a key emphasis area for this safety plan. The project team used three methods to gather public input:
 Interactive webmap1: The team developed an interactive webmap for community members to mark areas with safety concerns. Respondents could flag areas on the high injury network with safety concerns based on their travel mode.  Community survey: The team developed an online survey with English and Spanish versions. Respondents were asked how and how often they use different travel modes and could rank priorities for safety improvements. Fifty-two people responded to the survey.

1 http://maps.kittelson.com/Hayward-LRSP

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 Community events: The team set up booths at the Hayward Block Party and at the Hayward Farmers Market and connected with more than seventy community members individually to hear feedback (verbal, written and recorded on materials on-site).

Existing Conditions:

The existing conditions analysis was conducted to identify safety emphasis areas. Based on the emphasis area, the plan identifies appropriate engineering countermeasures and nonengineering strategies to reduce collisions. This analysis covered:
 Summary of Existing Safety-related Plans, Policies and Programs: The project team reviewed and summarized relevant safety-related plans, policies, and programs.  Review and Evaluation of Collision Data: The project team analyzed collision data from 2017-2021 and prepared a technical memorandum summarizing findings, including a list of high collision locations and crash risk factors. This memorandum included charts and exhibits illustrating key findings related to factors such as personal attributes/human factors (e.g., driver impairment, behavior), vehicular and equipment factors (e.g., braking, occupant restraints), and roadway and environmental factors (e.g., speed limits, roadway geometric design).  Identification of High-Collision Locations: A citywide analysis was conducted to identify corridors and intersections with the highest concentration of collisions. A ranked list of high-collision intersections and roadway segments was prepared based on crash frequency and severity. This helps identify high-priority locations that are also competitive for further grant application cycles.  Field Observations: Based on the identified locations, the project team conducted field observations to develop potential engineering solutions.  Emphasis Areas: Based on the collision analysis, high collision locations, and field observations, the project team identified seven emphasis areas that deserve special focus and priority and help guide the LRSP’s recommended actions and implementation strategies. Emphasis areas represent crash factors whose reduction would have the greatest overall effect on traffic safety. The emphasis areas were as follows:
o Pedestrian safety
o Bicyclist safety
o Signalized and unsignalized intersections
o Unsafe speeding and aggressive driving
o Broadside crashes
o DUI crashes
o Roadway and lane departure crashes
Toolbox and Recommendations:

Countermeasures and Strategy Identification:

To build a system that is safe for all modes of transportation for users of all ages and abilities, the project team provided both proven engineering countermeasures and nonengineering strategies promoted by the Federal Highway Administration (FHWA), the

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California Strategic Highway Safety Plan (SHSP) and Caltrans Local Roadway Safety Plan Guidelines.

Engineering countermeasures include roadway improvements such as pavement markings, curb and median designs, signage, and traffic control, among others. Non-engineering strategies use tools including education, equitable enforcement strategies, and emerging technology to improve roadway safety. Both countermeasure types work together, creating the layers of safety that are critical to a Safe System.

Each countermeasure catered to addressing at least one out of the seven identified emphasis areas to address the priority safety issues. The plan goes beyond the list of improvements and strategies and also identifies innovative ideas such as quick-builds, which are short-term and low-cost so that the City can implement them as pilot projects to improve roadway user safety.

Project Prioritization:

To demonstrate which intersections and roadways Hayward may prioritize, the project team developed a prioritization spreadsheet that scores each roadway and intersection on the high injury network according to its crash severity, a location-based social equity indicator score, and how many of Hayward’s seven emphasis areas were applicable to that area. The prioritization spreadsheet allows for different relative weights for each of the three factors relative to one another.

By focusing on emphasis areas, the City can be proactive. Rather than simply reacting to an abundance of reported crashes, the City can use the weighted scores to apply systemic safety improvements at locations with the greatest opportunity for safety benefits.

The LRSP includes a demonstration of the framework, showing a list of the top twenty priority locations based on a scenario emphasizing crash severity and frequency as 20%, social equity and transit proximity 40%, and emphasis area presences 40%. The City may revise future prioritization based on city priorities or grant funding opportunities.

Safety Projects:

The project team identified example safety projects at two sites on the high-injury network – Tennyson & Baldwin and Tennyson & Calaroga. The latter location was submitted for funding with the HSIP Cycle 11 call for projects. The project demonstrated a benefit-cost ratio of 14.79 –below the cutoff of 18.0 for this cycle. The project concepts are included with the LRSP for the City to continue to refine, solicit input from the community, and advance. Unfortunately, this project was not selected for the HSIP Cycle 11 grant.

Implementation Strategy:

To set up the City for success with clear guidance and a strong implementation strategy, the plan identifies action items and performance measures for implementation and eventual evaluation. The recommended action items and performance measures are aligned with plan goals. Near-term and long-term action items are listed with performance measures. In addition, the plan identifies a list of different funding sources—grants such as the Caltrans

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Active Transportation Program, HSIP, California Office of Traffic Safety, regional funding, and federal funding sources, which strategically position the City to win grant funding.

Evaluation:

The plan includes a template and framework for evaluation to make it easy for the City to evaluate progress on its mission to eliminate traffic deaths by 2050.

ECONOMIC IMPACT
There is no economic impact related to this agenda item.

FISCAL IMPACT
The Local Road Safety Plan was funded by the California Department of Transportation (Caltrans) LRSP $90,000 grant program with a $10,000 City contribution from the Transportation System Improvement Fund (Fund 460), therefore, there is no direct fiscal impact on the City’s General Fund related to this project.

STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Invest in Infrastructure. Specifically, this item relates to the implementation of the following project(s):

Project N2: Implement major corridor traffic calming initiatives

PUBLIC CONTACT
Two public outreach events were held to gather feedback from the residents. One at the Hayward Block Party on July 18, 2022, and the other one at the Hayward Farmers Market on August 20, 2022. The team connected with more than seventy community members individually to hear feedback (verbal, written and recorded on materials on-site).

At both these events, the team developed an interactive webmap2 for community members to mark areas with safety concerns. Respondents could flag areas on the high injury network with safety concerns based on their travel mode.

The team also developed an online survey with English and Spanish versions. Respondents were asked how and how often they use different travel modes and could rank priorities for safety improvements. Fifty-two people responded to the survey.

City staff presented a draft of the Local Road Safety Plan to the Council Infrastructure Committee (CIC) on April 26, 20233. Comments and feedback from the committee were received and the draft was recommended for Council approval.

NEXT STEPS

2 http://maps.kittelson.com/Hayward-LRSP
3 https://hayward.legistar.com/LegislationDetail.aspx?ID=6179977&GUID=4CC2648A-9F86-4F13-A6BB-5B10661347A9&Options=&Search=

Page 7 of 7 ends

If Council approves this request, the City will initiate the implementation of safety improvement and application of roadway safety grants. City will commit to Vision Zero as the citywide guiding principle with the goal of eliminating roadway fatalities and severe injuries by 2050.

Prepared by: Jade Kim, Assistant Transportation Engineer Kathy Garcia, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works
Approved by:
________________________________________
Kelly McAdoo, City Manager

ATTACHMENT II

Page 1 of 2 ends

HAYWARDCITY COUNCIL
RESOLUTIONNO. 23-
Introduced by Council Member

RESOLUTION OF THE CITY COUNCIL TO ADOPT THE LOCAL ROAD

SAFETY PLAN
WHEREAS, the Local Road Safety Plan (LRSP) was funded by the California Department of Transportation (Caltrans) LRSP $90,000 grant program with a $10,000 City contribution from the Transportation System Improvement Fund (Fund 460); and WHEREAS, the City Council approved to execute a professional services agreement to Kittelson & Associates, Inc., for the preparation of the LRSP; and WHEREAS, the LRSP is a critical planning, policy, and implementation document that supports the City’s efforts to improve the safety of its transportation infrastructure for all modes and for people of all ages and abilities; and
WHEREAS, the LRSP has been designed with the goal of eliminating traffic deaths and severe injuries on the City’s roadways by 2030; and
WHEREAS, local agencies must have an LRSP or equivalent planning document in order to pursue safety grant funds such as Highway Safety Improvement Program (HSIP) administered by Caltrans and Safe Streets for All (SS4A) by the U.S. Department of Transportation; and
WHEREAS, the LRSP identifies action items and performance measures for implementation and evaluation that are aligned with plan goals and a list of funding sources such as Caltrans Active Transportation Program, HSIP, California Office of Traffic Safety, regional funding, and federal funding sources.

NOW, THEREFORE, BE IT RESOLVED, the City Council hereby adopts the Local Road Safety Plan.

ATTACHMENT II

Page 2 of 2 ends

IN COUNCIL, HAYWARD, CALIFORNIA , 2023
ADOPTEDBY THE FOLLOWING VOTE:

AYES: COUNCILMEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward
APPROVED AS TO FORM:

City Attorney ofthe City ofHayward

ATTACHMENT III

Page 1 of 2 ends

HAYWARDCITY COUNCIL
RESOLUTIONNO. 23-
Introduced by Council Member

RESOLUTION OF THE CITY COUNCIL TO ESTABLISH A VISION ZERO

POLICY TO ELIMINATE TRAFFIC DEATHS AND SEVERE INJURIES
WHEREAS, City and departmental leadership are dedicated to strategies that aim to reduce and eliminate deaths and serious injuries on City streets; and WHEREAS, from 2017 to 2021, 35 people died and 138 suffered severe, lifechanging injuries on streets within the City of Hayward, an average of 7 deaths and 28 severe injuries per year; and
WHEREAS, of the people who died in traffic crashes in the City from 2017 to 2021, 51 percent were walking or bicycling; and
WHEREAS, seniors, children, people of color, people with disabilities, people in lowincome communities, pedestrians, and bicyclists face a disproportionate risk of traffic injuries and fatalities; and
WHEREAS, Vision Zero is a public health-based traffic safety strategy to reduce and eventually eliminate traffic deaths and serious injuries using a data-driven, multidisciplinary, and Safe System approach that also increases safe, healthy, equitable mobility for all; and
WHEREAS, Vision Zero recognizes that while human error will always occur, a combination of engineering and non-engineering measures can reduce collisions and can prevent collisions from causing death or severe injuries; and WHEREAS, the Federal Highway Administration (FHWA) has made a commitment to eliminating fatalities and serious injuries on the nation's roadways using a Safe System approach modeled after Vision Zero; and
WHEREAS, the State Department of Transportation (Caltrans) has adopted the goal of moving “toward zero deaths” with a focus on using proven effective strategies and countermeasures; and
WHEREAS, the Metropolitan Transportation Commission (MTC) passed a Vision Zero policy in 2020 that identified actions to support Cities like Hayward.

ATTACHMENT III

Page 2 of 2 ends

NOW, THEREFORE, BE IT RESOLVED, that the City declares that Vision Zero is the citywide guiding principle for transportation planning, the design of streets and sidewalks, and the maintenance of the public rights of way.

BE IT FURTHER RESOLVED, DECLARE AND DETERMINE AS FOLLOWS:

Section 1. City shall plan and design its transportation system with the goal of eliminating fatalities and serious injuries among all system users by 2050.

Section 2. City Council directs City staff to prioritize safety when balancing competing needs and demands for space within the public right of way on the high-injury network.

Section 3. Vision Zero will be implemented in an equitable manner, accounting for historic inequities in transportation and safety investments across the Hayward Community.

IN COUNCIL, HAYWARD, CALIFORNIA , 2023
ADOPTEDBY THE FOLLOWING VOTE:

AYES: COUNCILMEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward
APPROVED AS TO FORM:

City Attorney ofthe City ofHayward
Local Road
Safety Plan
June 2023
i
Introduction .................................................... 1 Safer Streets for Everyone .................................................. 1 Local Roads are the Key ...................................................... 2 Transitioning Traffic Safety Culture .................................... 2 What’s in the Plan ................................................................ 7 Hayward’s Safety Emphasis Areas ...................................... 9 Vision & Goals ............................................... 11 Plan Vision .......................................................................... 11 Plan Goals ........................................................................... 12 Committed to Safety .......................................................... 12 Plan Development ........................................ 13 The LRSP Drafting Process ................................................ 13 Working Together ............................................................... 14 Safety Steps Hayward Already Takes ................................ 16 Community Outreach ........................................................ 18 Existing Conditions ....................................... 25 Hayward Safety Today ....................................................... 25 About the Data ................................................................... 25 Knowing Where to Help ..................................................... 27 High Injury Network ........................................................... 34 Emphasis Areas .................................................................. 43 Recommendations ....................................... 46 Implementing Enforcement .............................................. 50 Prioritizing Safety & Equity ................................................ 51 Priority Locations ............................................................... 53 Engineering Countermeasures ......................................... 58 Project Ideas ....................................................................... 65 Implementation ........................................... 68 Evaluation ..................................................... 74 Performance Measures ..................................................... 75 Updating the Plan .............................................................. 78 Appendix A: Countermeasure Toolbox ...... 79
Appendix B: Project Concepts .................... 80
Appendix C: Prioritization Memo ............... 81
Appendix D: Funding ................................... 82 Federal Funding ................................................................. 83 State Funding ..................................................................... 86 ii
Figure 1: Safe System Approach Principles and Elements ... 3 Figure 2. Frequently Used Travel Modes ............................. 22 Figure 3. First-Ranked Priority Areas to Improve Safety, Based on Travel Mode Frequency ........................................ 23 Figure 4. First-Ranked Priority Locations to Improve Safety, Based on Travel Mode ........................................................... 24 Figure 5. Pedestrian Crashes by Pedestrian Action, 2017– 2021 ........................................................................................ 29 Figure 6. High Injury Network ............................................... 36 Figure 7. Top 20 Priority Intersections and Roadways with Test Scenario .......................................................................... 56 Figure 8. Disadvantaged Population Scores Used for Social Equity Input ............................................................................ 57 Table 1. Existing City Safety Efforts ...................................... 16 Table 2: Road Users and Crash Severity, 2017–2021 .......... 30 Table 3: Fatal and Severe Injury Crashes by Primary
Collision Factor ...................................................................... 33 Table 4. High Injury Network Intersections ......................... 37 Table 5: Priority Roadway Segments .................................... 39 Table 6. Recommendations by Safe System Category and
Emphasis Area ....................................................................... 47 Table 7. Top 20 Priority Locations with Test Scenario ......... 54 Table 8. Intersection Safety Treatments .............................. 59 Table 9. Roadway Safety Treatments ................................... 61 Table 10. Pedestrian Safety Treatments .............................. 62 Table 11. Bicycle Safety Treatments ..................................... 64 Table 12. Three-Year and Five-Year Crash Averages by
Emphasis Area ....................................................................... 76 Table 13: Project and Program Implementation ................. 77 1 Safer Streets for Everyone
Everyone deserves to get home safely. To help Hayward
residents and visitors reach their destinations, this Local Road Safety Plan, or LRSP, identifies and analyzes safety on City-owned roadways and prioritizes improvements for
areas with the greatest safety challenges.

Local roads are a critical part of the Hayward community.

Despite being less traveled than State highways, local roads see a higher rate of fatal and severe injury crashes.1 LRSPs can help eliminate fatal and severe injury crashes on local roads by identifying where and why crashes happen.
1 Anderson et al. Noteworthy Practices: Addressing Safety on Locally-Owned and Maintained Roads A Domestic Scan, FHWA-SA-09-019, (2010).

PLAN VISION
Identify safety improvements, strategies, and
programs using the Safe System approach to
eliminate fatalities and severe injuries.
2 Local Roads are the Key
An LRSP assesses and identifies locations and strategies to improve local road safety. LRSPs take an interdisciplinary approach to traffic safety and rely on interagency and
community collaboration to implement recommendations.

A Federal Highway Administration (FHWA) proven safety
countermeasure, LRSPs provide crosscutting efforts to
prioritize investments.2 FHWA provides more than $2 billion each year in Highway Safety Improvement Program (HSIP)
funds for States to address road safety challenges on all public roads.

In California, to pursue HSIP grant funds (estimated at $210 million for Cycle 11 in 2022), a local agency must have an LRSP or equivalent planning document. This LRSP helps
Hayward qualify for HSIP funds and gets the city one step closer to eliminating traffic deaths and severe injuries on its roads.

Because every community has unique safety challenges,
this LRSP recommends a set of proven strategies and
countermeasures tailored to Hayward’s specific needs. A living document, this LRSP is designed to be flexible and responsive to evolving community needs. The City will
revisit and update this LRSP at least every five years. 2 FHWA maintains a list of Proven safety
countermeasures with documented
effectiveness in reducing roadway fatalities
and severe injuries (totaling 28 at present).

Transitioning Traffic
Safety Culture
Vision Zero—a movement to eliminate all traffic-related deaths and severe injuries—and the Safe System
approach—a systems-based approach that can help put
Vision Zero into practice—are at the core of this LRSP and align with larger statewide and national efforts to reduce fatal and severe injury crashes.

The Safe System Approach
A Safe System approach works toward eliminating roadway deaths based on six key principles (see Figure 1).
 Deaths and severe injuries are unacceptable.
 Humans make mistakes.
 Humans are vulnerable.
 Responsibility is shared.
 Safety is proactive.
 Redundancy is critical.

More information is available online at
https://highways.dot.gov/safety/proven-safetycountermeasures. 3 Figure 1: Safe System Approach Principles and
Elements
A Safe System has five elements, or layers (see Figure 1):
 Safe Road Users—All road users, including
bicyclists, pedestrians, and transit-riders, should be
able to travel safely.
 Safe Vehicles—Vehicles should be designed and
regulated to reduce the frequency and severity of
crashes.
 Safe Speeds—The faster a vehicle is travelling, the
greater its risk to human life. Safe speeds are speeds
that reduce impact forces, improve stopping time,
and improve visibility.
 Safe Roads—Road design can accommodate human
mistakes and improve injury tolerances through
strategies such as physically separating those
travelling different speeds or using signage to alert
drivers of hazards.
 Post-Crash Care—If a crash does occur, first
responders must assess, stabilize, and transport
those who were injured. Forensic investigation or
incident management teams are also important
parts of post-crash care.
4 The United States Department of Transportation adopted the Safe System approach as its core strategy in January 2022.3 The following month, Caltrans released Director’s Policy 36, which commits the state to the Safe System
approach to achieve its vision of no fatalities and severe injuries on California’s roadways by 2050 and safer
outcomes for all communities.4 These efforts build from the FHWA’s promotion of the Safe System approach as a
strategy to eliminate all traffic deaths.

A Safe System approach helps this LRSP identify ways that Hayward and its partners can create layers and
redundancies in its local road network.
3 National Roadway Safety Strategy, United States Department of Transportation, January 2022 https://www.transportation.gov/sites/dot.gov/files/2022-02/USDOTNational-Roadway-Safety-Strategy.pdf Together, Hayward and identified partners can
 Establish a vision, goals, and partnerships to help
implement the plan.
 Identify systemic engineering countermeasures and
use them proactively rather than reactively.
 Provide educational materials to communicate key
roadway safety information to residents and visitors.
 Review policies, guidelines, and standards to prioritize safety.
 Overlap roadway stakeholder efforts to create a
culture of traffic safety.
 Identify potential funding and coordination sources for project implementation.
 Evaluate what is working to achieve established vision and goals on an on-going basis.

It is important to understand that the City only has direct control over some Safe System elements. For example, the City cannot directly affect safe vehicle design and
regulation. For a robust Safe System, state and federal policy—like legislation to allow automated speed
enforcement and continued regulation of vehicle safety
standards—will be essential to build a system that is truly safe.
4 California Department of Transportation Director’s Policy 36, February 15 2022 https://dot.ca.gov/-/media/dot-media/programs/safetyprograms/documents/policy/dp_36-a11y.pdf 5 Vision Zero
Vision Zero is a local, national, and international movement to eliminate all traffic-related deaths and severe injuries.

The traditional approach to traffic safety views deaths and severe injuries as the cost of getting around. Now, instead of assuming crashes as inevitable, we understand that
death and severe injuries are preventable. By integrating layers of protection into its transportation system, a
community can protect all roadway users—even when they
make mistakes.

This plan has been designed with the ultimate goal of
eliminating traffic deaths and severe injuries on the City’s roadways by 2050. A Vision Zero-focused LRSP prioritizes collaboration, accountability, and equity in the planning and design process. One of the key elements of a Vision Zero approach is using data to drive analysis and strategy
selection. This LRSP brings together data from crash
history, roadway features, public engagement efforts, and demographic data to prioritize solutions and locations.

Such robust data will help Hayward to be proactive rather than reactive, working to stop fatal and severe injury
crashes before they happen.

The Metropolitan Transportation Commission (MTC) passed a Vision Zero policy in 2020 that identified actions to support cities like Hayward pursue Vision Zero goals.

By affirming a commitment to Vision Zero, the City is
committing to working to prioritize street safety and
eliminate traffic deaths in Hayward. It is an
acknowledgment that traffic deaths are preventable and
that even one is too many. The commitment means
building a safer transportation system and creating and sustaining a culture where residents, workers, and visitors prioritize traffic safety to ensure mistakes that happen on our streets do not result in death or severe injury. This plan will be implemented through coordination with identified safety partners comprised of both city agencies and
external parties.

The City of Hayward is committed
to working to prioritize street
safety and eliminate traffic
deaths on our roadways.
6 SHSP CHALLENGE AREAS
 Aging Drivers (65 and older)
 Bicyclists
 Commercial Vehicles
 Distracted Driving
 Impaired Driving
 Intersections
 Lane Departures
 Motorcyclists
 Occupant Protection
 Pedestrians
 Speed Management/Aggressive Driving
 Work Zones
 Young Drivers (15–20 years old)
high priority challenge area
Aligning with the Strategic Highway
Safety Plan (SHSP)
The 2020–2024 California Strategic Highway Safety Plan
(SHSP) sets out California’s vision, goals, and objectives for reducing fatal and severe injury crashes on public roads (local roads and state highways). To draw this roadmap, the California Department of Transportation (Caltrans) led
efforts to analyze crash data and collaborate with traffic safety partners across the state. As a result, the SHSP identified 16 challenge areas, or areas with the most
potential to improve roadway safety. Of the challenge
areas, six were identified as high priority areas, or areas with the greatest opportunity to reduce death and severe injury.

Historically, the SHSP has used the five Es (education, enforcement, engineering, emergency response, and
emerging technologies) to organize strategies. In 2021, state transportation officials shifted focus and adopted guiding principles that integrate social equity, take a Safe System approach, and encourage proven countermeasures
and emerging technologies. This plan is aligned with the SHSP guidance.
7 What’s in the Plan
Using historical crash data, this LRSP assesses Hayward’s existing roadway conditions and local context; identifies areas for improvement; and recommends actions and an
implementation plan for the City and its safety partners.

This LRSP is organized into five sections:

Vision & Goals—Affirms the City of Hayward’s larger
vision for transportation safety and sets goals for how to get there.

Plan Development—Describes the collaborative and
data-driven process for creating the plan.

Existing Conditions—Analyzes counts, locations, and
causal factors for crashes in Hayward.

Recommendations—Presents specific strategies and
proven countermeasures for Hayward and its partners
to implement.

Implementation—Prioritizes strategies and actions
and sets performance measures to evaluate the City’s
progress toward its goals.

Evaluation—Presents actions the City of Hayward can
take to measure implementation progress and success
on the road to zero traffic deaths.

ABOUT THE DATA
This plan analyzed publicly reported crash data
from 2017–2021 and used that data to determine
crash totals and trends. Although reported crash
data is imperfect and has reporting gaps,
particularly when assigning injury level, these data
are the best available for this type of analysis.
8 9
Hayward’s Safety Emphasis Areas
After assessing the city’s historical crash data trends, the LRSP project team identified seven emphasis areas. These areas guided the plan’s development and determined
which actions and implementation strategies would be
most effective at reducing deaths and severe injuries on local roads:

Pedestrian Safety
Citywide, 30 percent of the city’s fatal and
severe injury crashes involved pedestrians; 53
people were killed or severely injured while
walking on Hayward roads. When pedestrians
are hit in Hayward, they are most often hit
crossing in a crosswalk at intersections by
drivers continuing straight rather than
turning. Tennyson Road, Mission Boulevard
and A Street have the highest incidence of
pedestrian crashes.

Objective: Reduce the number and severity of
pedestrian crashes.

Bicyclist Safety
More than 90 percent of crashes that involve
bicyclists result in death or some level of
injury. Ten bicyclists (6 percent of citywide
fatal and severe injury crashes) were killed or
severely injured in crashes on Hayward roads.

Objective: Reduce the number of fatal and
severe injury bicyclist crashes.

Signalized and Unsignalized
Intersections
Citywide, 87 percent of reported crashes and
of fatal and severe injury crashes occurred at
intersections. Hesperian Boulevard, Tennyson
Road and Foothill Boulevard have the most
high-injury intersections.

Objective: Reduce the number and severity of
crashes occurring at signalized and
unsignalized intersections.

10 Speeding and
Aggressive Driving
Unsafe speeds were associated with 20
percent of Hayward’s fatal and severe injury
crashes. Seventy (70) percent of total reported
unsafe speeding crashes involved two motor
vehicles, and 23 percent involved a single
motor vehicle and a fixed object, like a tree or
utility pole. Speeding is one of the most
frequently cited contributing factors to the
city’s fatal and severe injury hit-object and
head-on crashes.

Objective: Reduce the number and severity of
crashes due to unsafe speeding.

Broadside Crashes
Almost one quarter of Hayward’s reported
crashes were broadside, where the front of
one vehicle hits the side of another. Most
frequently, broadside crashes are associated
with drivers violating traffic signals and signs
or automobile right of way. Mission Boulevard,
Hesperian Boulevard and D Street see a high
number of these types of crashes.

Objective: Reduce the number and severity of
broadside crashes occurring due to
automobile right of way and traffic signals and
signs related violations.

DUI Crashes
More than 35 percent of Hayward’s reported
crashes and nearly a quarter of its fatal and
severe injury crashes involved driving under
the influence (DUI) of alcohol or drugs. In
about 65 percent of these crashes, the driver
hit another motor vehicle, and in 32 percent of
these crashes, the driver hit a fixed object.

Mission Boulevard, Hesperian Boulevard and
Tennyson Road see the highest number of DUI
crashes.

Objective: Reduce the number and severity of
crashes occurring due to driving under the
influence of alcohol or drugs using the
recommendations in this plan.

Roadway and
Lane Departure Crashes
About 37 percent of Hayward’s high-injury
network crashes involved a vehicle leaving its
roadway or lane as part of a head-on, hitobject, or sideswipe crash. About half of these crashes occurred in the dark or low lighting
conditions. Mission Boulevard, Hesperian
Boulevard and Foothill Boulevard see a high
number of these crash types.

Objective: Reduce the number and severity of
roadway/lane departure crashes.
11 Plan Vision
The City of Hayward has centered this LRSP around a Vision Zero approach, which aims to eliminate all fatal and severe injury crashes.

This LRSP has established the following vision to achieve Vision Zero:

Identify safety improvements, strategies,
and programs using the Safe System
approach to eliminate fatalities and severe
injuries.
12 Plan Goals
 Identify emphasis areas contributing to fatal and
severe injury crashes to prioritize investments in
countermeasures and strategies.
 Define priority locations for safety improvements for all modes of travel.
 Identify cost-effective countermeasures and safety
improvements that can be applied systemically.
 Identify transportation safety programs and strategies using the Safe System Approach and work
collaboratively with agencies and safety partners
toward implementation.
 Monitor and evaluate emphasis areas and overall
safety performance of the City’s transportation
network.
 Identify locations that directly benefit the following populations or users: children, older adults (65 and
over), equity priority communities, disadvantaged
populations, and transit users (consistent with the
Guiding Vision of the City’s Racial Equity Action Plan
and the National Safety Council’s Road to Zero
Coalition).

Committed to Safety
To achieve its vision and goals, the City of Hayward is committed to eliminating roadway fatalities and severe
injuries by 2050 and incorporating the Safe System
approach in future roadway safety efforts. The City will use data and strategies in this LRSP to prioritize traffic safety and reduce crash risk on City roadways.
13 This plan was developed in collaboration with City staff and using crash data and best practices resources.

The LRSP Drafting Process
Identify | Analyze | Prioritize | Implement | Evaluate
Choose Proven
Solutions
Implement
Solutions
Identify
Stakeholders
Collect Data Analyze the Data to
Identify Overrepresented
Crash Types and
High-risk Areas
Source: FHWA, “Local Road Safety Plans,” (January 2021), https://safety.fhwa.dot.gov/LRSPDIY/#. 14 Working Together
By nurturing longstanding partnerships with community
organizations and fostering new ones, Hayward can use
interagency cooperation and collaboration to work toward eliminating deaths and severe injuries on the local road network.

These agencies have been, or can be, valued safety
partners in implementing this LRSP:

Transportation Agencies
Transportation agencies and providers such as AC Transit, the Alameda County Transportation Commission (CTC), Bay Area Rapid Transit (BART), and Caltrans can help identify engineering solutions at locations of shared interest, and they can help share and promote education campaigns.

Alameda CTC plans, programs, and allocates federal, state, regional, and local funding for transportation
improvements. Alameda CTC plans guide transportation
development and funding decisions to ensure the county’s transportation system can sustain the region’s growing
population. Their partnership will be vital to implementing the improvements recommended in this plan.

RECOMMENDED

SAFETY PARTNERS
 AC Transit
 Alameda County Transportation Commission
 BART
 Bike East Bay
 Caltrans
 Community Resources for Independent Living
 Emergency Services Providers
 Hayward Area Recreation and Park District
 Downtown Hayward Improvement Association
 Hayward Chamber of Commerce
 Hayward Fire
 Hayward Police Department
 Hayward Unified School District
 Senior Centers
 United Merchants Downtown Hayward
15 Community Groups, Local Organizations, & Care Homes
Community groups can give feedback on safety issues and help facilitate better communication about safety
campaigns and future projects between the public and the City. Health advocacy or active transportation groups like Bike East Bay, Hayward Area Recreation and Park District (HARD), and Community Resources for Independent Living
(CRIL) can help coordinate education classes through
schools or at City-sponsored events. As safety liaisons, these partners help build trust between government
agencies and the public. Senior centers can help organize educational programs for drivers, pedestrians, and
bicyclists.

Local Business Organizations
The Hayward Chamber of Commerce, Downtown Hayward
Improvement Association and United Merchants Downtown
Hayward can help build trust between the City and the
public. Local business associations can also help the City tailor its engagement processes to engage community
members and stakeholders more effectively.

Police, Fire, & Emergency Services
Partnerships with first responders help the City proactively improve emergency response services and assess
proposed safety countermeasures. Hayward Fire
Department can help vet safety improvement projects for compatibility with emergency response times during the
design review process. The Hayward Police Department
Traffic Bureau forms enforcement location priorities based on its review of crash history. This partnership can be used to coordinate on emphasis areas and high-risk locations for road users.

School Districts
Hayward Unified School District (HUSD) can be partners in educational programs that encourage students, their
families, and staff to engage in safe transportation
behaviors.
16 Safety Steps Hayward Already Takes
This LRSP relies on Hayward’s strong foundation of plans, policies, and programs that support safe, equitable mobility in the city. For a list of the City’s existing initiatives and ongoing efforts to build a Safe System and enhance traffic safety for all modes of transportation, see Table 1.

Table 1. Existing City Safety Efforts

PROGRAM NAME PROGRAM DESCRIPTION SAFE SYSTEM

ELEMENTS
City of Hayward’s
Safe Routes to
School (SR2S)
Program
The SR2S program works to make it easier and safer for students to walk and bike to school. The City partners with Hayward Unified School District, Alameda County Transportation Commission, and other community organizations.

Safe Roads
Safe Speeds
Safe Road Users
City of Hayward’s
Safe Routes for
Seniors (SR4S)
Program
SR4S Program helps identify areas in Hayward that need accessibility and walkability improvements. This is a collaborative program between the City, local senior housing facilities, senior centers, and community based organizations.

Safe Roads
Safe Speeds
Safety Awareness
Months
In May, the Hayward Police Department focuses on motorcyclist education and enforcement. In September, they focus on pedestrian safety. Funding for this program is provided by a grant from the California Office of Traffic Safety through the National Highway Traffic Safety Administration.

Safe Road Users
Shared Mobility
Feasibility Study
The city is currently developing a micromobility program that will provide alternative transportation options to all community members by creating safer streets and improving access to housing and regional transit hubs.

Consistent with City policy, the study’s feasibility analysis will have a racial equity lens to ensure equitable outcomes.

Safe Road Users
17 PROGRAM NAME PROGRAM DESCRIPTION SAFE SYSTEM

ELEMENTS
Neighborhood
Traffic Calming
Program
This program helps City Staff, elected officials, and Hayward residents as they adjust to traffic calming policies and procedures. The program lists traffic calming strategies and prioritizes City investments.

Safe Roads
Safe Speeds
Safe Road Users
2020 Bicycle and
Pedestrian Master
Plan (BPMP)
The updated BPMP includes recommendations to guide Hayward’s approach to bicycle and pedestrian safety. The update inventories existing conditions; analyzes existing barriers to walking and biking; provides program, policy, and infrastructure recommendations; and presents a prioritization framework to identify a tiered list of projects for implementation. The updated plan also identifies local biking and walking high-injury networks, or HINs, based on historical collision data.

Safe Roads
Safe Speeds
Safe Road Users
2040 General Plan The Mobility Element of the City’s 2040 General Plan includes goals and related policies that support transportation safety goals, including most directly:

Goal M-3: Provide complete streets that balance the diverse needs of users of the public right-of-way.

Goal M-5: Provide a universally accessible, safe, convenient, and integrated pedestrian system that promotes walking.

Goal M-6: Create and maintain a safe, comprehensive, and integrated bicycle system and support facilities throughout the city that encourage bicycling that is accessible to all.

Goal M-11: Balance the safe and efficient movement of goods with local access and circulation needs.
18 Community Outreach
The City cannot improve roadway safety in Hayward
without help from the public. The Plan includes community members’ experiences and concerns, gathered by LRSP
project team hosted pop-events, an interactive webmap,
and online survey results.

Pop-up Events
To understand how the community thinks about and
prioritizes safety, the LRSP project team set up booths at the Hayward Block Party and the Hayward Farmers Market.

Through these events, the team connected individually with more than 70 community members and learned where
they feel unsafe while driving, walking, biking, and taking transit and where they would like to see Hayward prioritize safety improvements.
 Hayward Block Party— August 18, 2022
 Hayward Farmers Market—August 20, 2022
Community visitors to project booths at the Hayward Farmers Market 19 Interactive Webmap
The project team developed an interactive webmap for
community members to mark areas with safety concerns.

Respondents can flag areas on the high injury network with safety concerns in one of four categories: walking, bicycling, driving, or using public transit.

The City of Hayward welcomes continued
feedback on the webmap.

You can access the webmap by visiting
https://maps.kittelson.com/Hayward-LRSP
20 COMMUNITY SAFETY CONCERNS
Community concerns shared on the webmap and in-person
events are organized thematically below.

Driving
 Drivers speed throughout the city.
 Addressing speeding around schools should be a
priority.
 Residents would like speed bumps or other traffic
calming measures.
 Residents see drivers run stop signs downtown and
feel unsafe driving.
 When drivers are in the wrong lane navigating to and
from freeways, they may make sudden lane changes
and put others in danger.

Walking
 Residents would like safer ways to cross the freeways.  There is a need for more crosswalks at schools and
new developments.
 Sidewalks around senior centers should be wider.

Biking
 Community members would like to have an updated
map of Hayward’s bike facilities to understand how to
get around safely.
 Many do not bike because of a lack of bicycle facilities.

Residents said they would bike if they felt safer biking in the city.

Lighting & Visibility
 Community members do not feel safe navigating the
streets at night due to poor visibility; more or better lighting would help.
 Trees block sightlines on some roads and make it
difficult to turn onto larger roadways.

21 Survey
The project team developed an online survey with both
English and Spanish versions. Respondents were asked
how and how often they use different travel modes
(including driving alone, walking, carpooling, taking
paratransit, riding a bike, and riding scooters). They also could rank city priorities for safety improvements and give feedback on where the first improvements should be
made.

A total of 52 people took the survey (48 in English and 4 in Spanish). When asked how frequently respondents used
different modes of travel, the majority responded that they most frequently drove alone and walked (see Figure 2).

Respondents said they would like the City to prioritize addressing vehicles running red lights, speeding, and
turning at two-way stop-controlled intersections (see Figure 3). Respondents who walk as their primary mode of
transportation frequently prioritized pedestrian and bicycle safety more than those who primarily drive.

Respondents indicated they would like to see Hayward
make safety improvements where crashes have been
reported, where people who choose to bike or walk are at risk, and where streets are the busiest (see Figure 4).

Respondents who stated that they walked frequently also showed a more of a priority for addressing safety where pedestrians and bicyclists were more at risk.

SURVEY RESULTS
52 Responses
Top Concerns:

Vehicles running red lights
Speeding
Turning at two-way
stop-controlled intersections
22 HOW HAYWARD RESIDENTS GET AROUND
Figure 2. Frequently Used Travel Modes
Note: (n=52) “Frequent” means using the travel mode multiple times a week. Respondents could choose multiple modes of travel. 23 HAYWARD RESIDENTS’ SAFETY PRIORITIES
Figure 3. First-Ranked Priority Areas to Improve Safety, Based on Travel Mode Frequency 24 WHERE HAYWARD RESIDENTS THINK THE CITY SHOULD PRIORITIZE SAFETY IMPROVEMENTS Figure 4. First-Ranked Priority Locations to Improve Safety, Based on Travel Mode 25 Hayward Safety Today
This section presents a snapshot of crashes in Hayward to better understand where, when, and why crashes happen
and who was involved. This information helps maximize the City’s safety improvement efforts.

About the Data
Data for this analysis come from reported crashes available on the Statewide Integrated Traffic Records System
(SWITRS) from January 1, 2017, through December 31, 2021.

Data from 2021 are provisional.

IN HAYWARD FROM 2017 THROUGH 2021,

CRASHES KILLED OR SERIOUSLY INJURED
110 drivers or passengers
53 pedestrians
10 bicyclists
26 Understanding Crash Severity
Crash severity is coded according to the highest degree of injury experienced.

Fatal—A person dies due to injuries sustained in the crash.

Severe Injury—A person has major, visible injuries like broken bones, severe lacerations, or other injuries that go beyond the reporting officer’s assessment of “other visible injuries.”
Moderate Injury—A person has significant and visible
injuries like bruises or minor lacerations. Moderate injury crashes are sometimes referred to as “other visible injury” crashes.

Minor Injury—A person has injuries that are not apparent from the outside. Examples include limps, neck pain, or confusion. Minor injury crashes are sometimes referred to as “complaint of pain” or “suspected injury” crashes.

Property Damage Only (PDO)—No injuries were
sustained.

In this analysis, fatal and severe injury crashes are
generally grouped together because the difference
between death and a severe injury can depend on
factors such as emergency response time or the
victim’s health rather than the crash type.

HOW HAYWARD IN 2020 COMPARED

TO OTHER CALIFORNIA CITIES
Percentile rank among 61 similar sized cities—a higher
percentile means more crashes in that category.

Source: California Office of Traffic Safety; data compares Hayward to 61 other comparably-sized California cities. 27 Knowing Where to Help
Analyzing crash location and crash type helps the City
maximize its limited resources by putting the right safety improvement in the right place.

Where Crashes Happen

SIGNALIZED AND UNSIGNALIZED

INTERSECTIONS
Most crashes in Hayward occur at intersections. In addition to being more frequent, intersection crashes are also more likely to be severe compared to segment crashes: 87
percent of intersection crashes have fatalities or severe injuries, compared to 13 percent of segment crashes.

Fatal and severe injury crashes at signalized intersections on the arterial network are associated with drivers failing to follow traffic control. These crashes are also associated with hit-object crashes, especially when unsafe speed was a
contributing factor. This suggests that arterial
characteristics—more lanes and more speeds—are
associated with crash frequency and severity on these
roadways.

Fatal and severe injury crashes at unsignalized intersections on the arterial network are associated with violations of the automobile right of way, indicating that drivers may
struggle to judge gaps in traffic when turning onto or off a street.

INTERSECTIONS ARE THE SITE OF
87% of fatal or severe injury crashes
93% of broadside crashes
90% of vehicle-pedestrian crashes
85% of head-on crashes
79% of hit object crashes
Fatal and Severe Injury Crashes by Location
About 1/3 of fatal and severe injury crashes occur at an intersection and involve a pedestrian or bicyclist.
28 Vulnerable Road Users

PEOPLE WALKING, BIKING, AND RIDING

MOTORCYCLES
People walking, biking, riding a motorcycle, or any other form of rolling are all vulnerable road users. When traveling on foot, by bike, or by motorcycle, the human body has less protection from crash forces, especially if it comes into conflict with a motor vehicle. All three groups are
overrepresented in the city’s fatal and severe injury crashes (see Table 2).

In Hayward, pedestrians are most often struck while
crossing in a crosswalk at intersections by drivers
continuing straight rather than turning (see
Figure 5). About half of all pedestrian crashes involved people not crossing in a crosswalk or being struck in the road or shoulder. When people do not have available
crossing opportunities or encounter sidewalk gaps, they are more likely to risk unsafe, midblock crossings or walk along the edges of roads.

From 2017 through 2021, there were 108 crashes that
involved bicyclists. More than 90 percent of these crashes resulted in fatalities or some type of injury. Most bicycle crashes are broadside crashes, and most bicyclists were traveling straight before being hit.

Pedestrians are involved in 8% of
reported crashes but 30% of fatal and
severe injury crashes.

Moto
4% o
18%
29 Figure 5. Pedestrian Crashes by Pedestrian Action,
2017–2021
Source: SWITRS, TIMS
Note: “Crossing in Crosswalk at Intersection” includes controlled and uncontrolled crosswalk locations. There were no reported pedestrian crashes with the following pedestrian actions: approaching/leaving school bus, crossing in crosswalk not at intersection, and not stated
30 Table 2: Road Users and Crash Severity, 2017–2021

ROAD USERS INVOLVED CRASH COUNT SHARE OF TOTAL REPORTED Fatal
Severe
Injury
Other
Injury
Property
Damage
Only
Share of Fatal and
Severe Injury Crashes
(% of Column)
Share of All Reported
Severity Levels
(% of Column)
Pedestrian 16 37 195 11 30% 8%
Bicyclist 2 8 89 9 6% 3%
Motorcyclist 6 27 83 18 18% 4%
Motor Vehicle Only or
Vehicle-Fixed Object 12 71 901 1727 46% 85%
Total Reported Crashes 35 142 1,266 1,764 100% 100%
Source: SWITRS
Note: Totals may not equal the sum of the values in the table because some crashes involve more than one of the following: bicyclist, motorcyclist, and pedestrian. 31 When Crashes Happen

DUSK, DAWN, AND NIGHTTIME
There is a correlation between fatal and severe injury
crashes with both time of day and lighting conditions. Fatal and severe injury crashes more frequently occur at night or during twilight hours and during dusk/dawn conditions.

In Hayward, pedestrians are more frequently injured or
killed in dark or dusk/dawn conditions, and pedestrian
crashes are concentrated during the evening peak travel periods. A higher share of fatal and severe injury bicycle crashes occur in dark or dusk/dawn conditions.

Crash Types and Causal Factors
In Hayward, four crash types most frequently result in fatal or severe injuries; collectively, these four crash types account for 75 percent of all fatal and severe injury crashes in the city:
 Vehicle and pedestrian
 Broadside
 Hit-object
 Head-on
5 This is a reported PCF that indicated one of several California Vehicle Violation codes. These codes indicate a failure to adhere to traffic control, such as running a stop sign or red signal.

Three primary collision factors (PCFs) are frequently cited for Hayward’s fatal and severe injury crashes; together, these three PCFs account for 44 percent of fatal and severe injury crashes (see Table 3):
 Unsafe speed
 Traffic signals and
signs violations5
 Driving or bicycling
under the influence
of alcohol or drugs
WHAT IS A PRIMARY COLLISION FACTOR?
Reporting officers identify a primary collision factor
(PCF) for each crash. Officers have several PCFs to
choose from when filing a report, and these PCFs
correspond to California Vehicle Code (CVC)
violations. Officer’s use their best judgment and
information available at the scene to select the single factor they deem most relevant to the crash.
58% of fatal and
severe injury crashes
occur between
6:00 PM and 12:00 AM.
32 SPEEDING
Driver speed is a contributing factor in many fatal and severe injury crashes, as unsafe speeds were associated with 20 percent of fatal and severe injury crashes,
particularly hit-object and head-on crashes.

TRAFFIC SIGNALS AND SIGNS
Vehicle and pedestrian crashes are most frequently
associated with vehicles violating pedestrian right-of-way and pedestrian violations (28 and 35 percent, respectively).

Broadside crashes are largely associated with traffic signal and sign violations or automobile right-of-way violations (33 percent and 25 percent, respectively).6

ALCOHOL & DRUGS
Alcohol and drug involvement is a common contributing
factor in fatal and severe injury crashes. Alcohol and drugs contribute to 36 percent of all of Hayward’s crashes and 23 percent of its fatal and severe injury crashes. More than 20 percent of head-on crashes are associated with alcohol and drug use.7
6 Traffic signs and signals is a PCF that indicates one of several California Vehicle Violation codes. These codes indicate a failure to adhere to traffic control, such as running a stop sign or red signal indication). Automobile right of way is a PCF that indicates one of several California Vehicle Violation codes. These codes indicate a failure to yield right-of-way to conflicting traffic.
7 According to the California Highway Patrol Collision Investigation Manual (Revised 2003), “When the involved party, considered by the officer to be most at fault, is driving a vehicle under the influence of alcohol or drugs, the PCF shall be [driving under the influence], regardless of any other violation.” Unsafe speeds are associated with 20%
of fatal and severe injury crashes.

About 28% of vehicle and pedestrian
crashes are associated with a vehicle
violating the pedestrian right-of-way.

Alcohol and drugs contribute to
23% of Hayward’s fatal and
severe injury crashes.
33 Table 3: Fatal and Severe Injury Crashes by Primary Collision Factor

PRIMARY COLLISION FACTOR

CRASH TYPE
Vehicle/
Pedestrian
(n = 46)
Broadside
(% of Column)
(n = 36)
Hit Object
(% of Column)
(n = 26)
Head On
(% of Column)
(n = 25)
Automobile Right of Way 0% 25% 0% 5%
Driving or Bicycling Under the Influence of Alcohol or Drug 7% 6% 28% 23% Improper Turning 2% 6% 8% 9%
Other Than Driver (or Pedestrian) 0% 3% 8% 9%
Pedestrian Right of Way 28% 0% 0% 9%
Pedestrian Violation 35% 0% 0% 5%
Traffic Signals and Signs 7% 33% 0% 14%
Unsafe Speed 2% 11% 40% 18%
Unsafe Starting or Backing 7% 3% 0% 0%
Other PCF or Unknown1 13% 14% 16% 9%
Total Reported Crashes 100% 100% 100% 100%
Source: SWITRS, TIMS
1 Other PCFs include: Other improper driving, improper passing, unsafe lane change, wrong side of road, and other hazardous violation. These constitute less than five percent of all crash types and were consolidated for table legibility.

Note: Green shaded cells indicate the most frequent PCFs for a given crash type. Additionally, totals may not add up to 100 percent due to rounding. 34 High Injury Network
To better understand where crashes were happening, the
project team mapped Hayward’s intersections and
roadways according to crash frequency and severity from 2017 to 2021 (Figure 6). Crashes were weighted according to severity. Intersections and roadways were then
organized by their collective crash severity score to align with Highway Safety Improvement Program (HSIP)
priorities. The map reveals the city’s high injury network (HIN), or the system of intersections and segments that see the highest share of fatal and severe injury crashes citywide (Table 4).

Roadway segments are organized into Tier 1 and Tier 2
high-injury locations, based on crash severity score. Tier 1 segments have the highest crash severity in Hayward
between 2017 and 2021; Tier 2 segments rank the second
highest in terms of crash severity (Table 5).

Of particular note is the share of the HIN within the
downtown area. The high concentration of roadways and
intersections within the downtown area represents a
potential focus area for the City. Separate studies have shown that one-way streets in this area carry significant regional commute (cut-through) traffic avoiding freeway congestion along I-580, SR 238, and I-880.8
8 Hayward Origin-Destination Study, 2017.

TIER
1 Most severe
6 centerline miles
25% of fatal and severe injury crashes
2% of total network
Second most severe
41 centerline miles
50% of fatal and severe injury crashes
16% of total network
TIER
2 47+ roadway miles

HAYWARD HIN
30 priority intersections
Accounts for 75% of all reported
fatal and injury crashes
35 Higher-speed, cut-through traffic creates barriers for safely walking, biking, and connecting to transit stops in the area—particularly for lower-income Hayward residents or employees and for people without access to a car. This cutthrough traffic also affects side-street businesses and divides the community.

To address these locations and issues, the City may
implement countermeasures addressing speed, as
indicated in Tables 7–10.

SCORING CRASH SEVERITY
(Number of Fatal Crashes
× Fatal Weight)
+ (Number of Severe Injury Crashes ×
Severe Injury Weight)
+ (Number of Moderate
Injury Crashes
× Moderate Injury Weight)
+ (Number of Minor Injury Crashes ×
Minor Injury Weight)
+ Property Damage Only Crashes
= Crash Severity Score
HIN roadways and intersections
are concentrated in the
downtown area.

Despite being just 10% of the
city’s centerline miles,
arterials with posted speeds
of at least 35 miles per hour
make up 48% of the HIN.
36 Figure 6. High Injury Network
75% of Hayward’s
fatal and severe
injury crashes occur
on just 14% of its
roadway network.
37 Table 4. High Injury Network Intersections

RANK LOCATION LOCATION
TYPE
CRASH

SEVERITY
SCORE
TOTAL

NUMBER OF

CRASHES

FATAL/SEVERE
INJURY

CRASHES
1 Tennyson Rd & Baldwin St Unsignalized 119.2 7 3
2 Foothill Blvd/ Mission Blvd & Jackson St Signalized 110.5 27 4 3 Tennyson Rd & Calaroga Ave Signalized 90.0 18 3
4 A St & Victory Dr Signalized 79.9 8 3
5 Huntwood Ave & Montana Way Unsignalized 77.5 3 2
6 Hesperian Blvd & Sleepy Hollow Ave Signalized 77.3 10 3 7 Hesperian Blvd & Turner Ct Signalized 75.0 8 3
8 A St & Foothill Blvd Signalized 70.0 27 2
9 Tennyson Rd & Huntwood Ave Signalized 64.0 23 2
10 Industrial Pkwy & Ruus Rd Signalized 63.9 16 2
11 A St & Western Blvd Signalized 62.9 17 2
12 Mission Blvd & Orchard Ave/ Carlos Bee Blvd Signalized 62.9 22 2 13 CA-185 & B St Signalized 59.7 16 2
14 Industrial Pkwy & Arrowhead Way/ Dixon St Signalized 57.5 15 2 15 A St & Montgomery St Signalized 57.3 9 2
16 Tennyson Rd & 12 St/Dixon St Signalized 56.0 12 2
17 A St & Hesperian Blvd Signalized 55.0 9 2
38 RANK LOCATION LOCATION
TYPE
CRASH

SEVERITY
SCORE
TOTAL

NUMBER OF

CRASHES

FATAL/SEVERE
INJURY

CRASHES
18 Hesperian Blvd & Longwood Ave/ Skywest Dr Signalized 53.2 8 2 19 Hesperian Blvd & Tripaldi Way/
Eden Shores Blvd Signalized 50.8 6 2
20 Tennyson Rd & Ruus Rd Signalized 50.6 15 2
21 Foothill Blvd & Grove Way Signalized 50.2 32 1
22 Hesperian Blvd & West St Signalized 49.4 4 2
23 Jackson St & Tarman Ave Unsignalized 49.3 12 1
24 Hesperian Blvd & Tahoe Ave Unsignalized 48.9 10 1
25 Jackson St & Alice St Unsignalized 48.8 10 1
26 Gading Rd & Huntwood Way Unsignalized 48.1 11 1
27 Santa Clara St & Jackson St Signalized 47.5 29 1
28 Foothill Blvd & Kimball Ave Unsignalized 46.6 8 1
29 Industrial Pkwy & Addison Way Unsignalized 46.0 6 1
30 Hesperian Blvd & Oliver Dr Unsignalized 44.6 8 1

39 Table 5: Priority Roadway Segments

RANK LOCATION LOCATION
TYPE

SEGMENT
LENGTH
(MILES)

MAXIMUM

0.5-MILE
CRASH

SEVERITY
SCORE

ASSOCIATED
NUMBER

OF TOTAL

CRASHES

ASSOCIATED

NUMBER OF

FATAL AND
SEVERE
INJURY

CRASHES
Tier 1
1 Foothill Blvd, from A St to D St Arterial 0.5 253.48 78 6 2 Hesperian Blvd, from Winton Ave to Cathy Way Arterial 0.75 210.09 20 6 3 A St, from 2nd St to Hesperian Blvd Arterial 2.55 177.78 18 5 4 Tennyson Rd, from Pompano Ave to Ruus Rd Arterial 0.5 133.73 51 3 5 B St, from 2nd St to Filbert St Arterial 1.0 123.99 38 3 6 Mission Blvd, from D St to Palisade St Arterial 0.5 121.9 47 3 7 Calaroga Ave, from Ashbury Ln to Panama St Collector 0.5 117.61 20 3 Tier 2
8 Industrial Pkwy, from Whipple Rd to Mission
Blvd Arterial 2.02 114.37 20 3
9 Tennyson Rd, from Hesperian Blvd to Mission
Blvd Arterial 2.45 112.07 28 3
10 Hesperian Blvd, from Golf Course Rd to
Southland Dr; from Cathy Way to Arf Ave Arterial 2.75 110.77 21 3 11 Foothill Blvd, from Hazel Ave to A St Arterial 0.43 102.81 55 2 40 RANK LOCATION LOCATION
TYPE

SEGMENT
LENGTH
(MILES)

MAXIMUM

0.5-MILE
CRASH

SEVERITY
SCORE

ASSOCIATED
NUMBER

OF TOTAL

CRASHES

ASSOCIATED

NUMBER OF

FATAL AND
SEVERE
INJURY

CRASHES
12 Sleepy Hollow Ave, from Jamaica Ln to Boca
Raton St Collector 0.75 102.34 9 3
13 Winton Ave, from Cabot Blvd to Soto Rd Arterial 3.18 101.94 46 2 14 D St, from Meek Ave to 6th St Arterial 1.48 96.41 48 2 15 Grand St, from A St to Meek Ave Collector 0.62 95.56 35 2 16 B St, from Myrtle St to 2nd St Arterial 1.00 92.58 40 2 17 Huntwood Ave, from Huntwood Way to Celia St;
from Folsom Ave to Zephyr Ave Arterial 2.75 90.55 28 2
18 Mission Blvd, from Grove Way to A St; from
Palisade St to Industrial Pkwy Arterial 3.37 88.34 29 2 19 Harder Rd, from Jackson St to Mission Blvd Arterial 1.18 83.85 26 2 20 Orchard Ave, from Soto Rd to Mission Blvd Arterial 0.50 80.46 29 2 21 Calaroga Ave, from Sunny Ln to Ashbury Ln Collector 0.26 80.19 17 2 22 Clawiter Rd, from Industrial Blvd to Enterprise
Ave Collector 0.5 78.59 15 2
23 Whipple Rd, from Dyer St to Amaral St Arterial 0.81 77.91 26 2 24 E St, from Main St to East Ave Collector 0.45 67.27 8 2 41 RANK LOCATION LOCATION
TYPE

SEGMENT
LENGTH
(MILES)

MAXIMUM

0.5-MILE
CRASH

SEVERITY
SCORE

ASSOCIATED
NUMBER

OF TOTAL

CRASHES

ASSOCIATED

NUMBER OF

FATAL AND
SEVERE
INJURY

CRASHES
25 Vanderbilt St, from Garin Ave to Fairway St Collector 0.50 66.47 4 2 26 Hayward Blvd, from Call Ave to Farm Hill Dr Arterial 1.69 66.47 4 2 27 Jackson St, from Santa Clara St to Mission Blvd Arterial 1.48 62.62 40 1 28 Gading Rd, from W Harder Rd to Schafer Rd Arterial 0.58 58.07 27 1 29 Santa Clara St, from A St to Jackson Ave Arterial 1.41 55.20 27 1 30 Ruus Rd, from W Tennyson Rd to Industrial
Pkwy W Collector 1.03 54.91 20 1
31 Patrick Ave, from St Bede Ln to W Tennyson Rd Arterial 0.50 51.43 23 1 32 Whitman St, from Cody Rd to Peyton Dr Collector 0.75 50.66 15 1 33 Fletcher Ln, from Fletcher Towers to Walpert St Local 0.40 49.21 17 1 34 Meek Ave, from Filbert St to Jackson Ave Local 0.53 49.12 17 1 35 Hathaway Ave, from Blossom Way to W A St Arterial 0.47 47.45 23 1 36 Soto Rd, from Winton Ave to Orchard Ave Arterial 0.54 47.45 23 1 37 Carlos Bee Blvd, from Mission Blvd to Hayward
Blvd Arterial 0.64 46.85 20 1
38 Dixon St, from Tennyson Rd to Sohay Loop Collector 0.50 46.25 17 1 39 Industrial Blvd, from Clawiter Rd to Marina Dr Arterial 2.29 46.18 13 1 42 RANK LOCATION LOCATION
TYPE

SEGMENT
LENGTH
(MILES)

MAXIMUM

0.5-MILE
CRASH

SEVERITY
SCORE

ASSOCIATED
NUMBER

OF TOTAL

CRASHES

ASSOCIATED

NUMBER OF

FATAL AND
SEVERE
INJURY

CRASHES
40 Fairway St, from Carroll Ave to Treeview St Collector 0.58 45.86 16 1 41 Kelly St, from B Street to Mansfield Way Arterial 0.32 44.11 17 1 42 Amador St, from Amador Village Court to
Jackson St Arterial 0.69 44.11 17 1
43 Silva Ave, from Meek Ave to Leighton St Collector 0.26 42.81 10 1 44 Huntwood Way, from Gading Rd to Huntwood
Ave Arterial 0.14 42.39 13 1
45 Hancock St, from E 10th St to E 16th St Local 0.32 40.86 10 1 46 Bolero Ave, from Hesperian Blvd to Calaroga
Ave Collector 0.33 39.84 10 1
47 Folsom Ave, from Harvey Ave to Huntwood Ave Collector 0.50 39.84 10 1 48 Catalpa Way, from Hesperian Blvd to Miami Ave Collector 0.45 39.11 11 1 Source: SWITRS, TIMS
43 Emphasis Areas
Using information from the safety analysis and Hayward’s HIN, the project team developed seven emphasis areas
(Figure 6 and Table 4). These emphasis areas help the City know what areas need the most attention. They guide LRSP recommendations and project prioritization, so the City can maximize its limited resources to be most effective in
improving traffic safety. These emphasis areas also help Hayward play its part in creating a Safe System for
California by aligning with six of California’s SHSP high priority areas: bicyclists, impaired driving, intersections, lane departures, pedestrians, and speed
management/aggressive driving.

According to the city’s crash patterns and high-injury
network, the following emphasis areas have the greatest potential to improve roadway safety throughout Hayward:
 Pedestrian Safety
 Bicyclist Safety
 Signalized and Unsignalized Intersections
 Unsafe Speeding and Aggressive Driving
 Broadside Crashes
 DUI Crashes
 Roadway and Lane Departure Crashes
44 Pedestrian Safety
Citywide, 30 percent of the city’s fatal and
severe injury crashes involved pedestrians; 53
people were killed or severely injured while
walking on Hayward roads. When pedestrians
are hit in Hayward, they are most often hit
crossing in a crosswalk at intersections by
drivers continuing straight rather than
turning. Tennyson Road, Mission Boulevard
and A Street have the highest incidence of
pedestrian crashes.

Objective: Reduce the number and severity of
pedestrian crashes.

Bicyclist Safety
More than 90 percent of crashes that involve
bicyclists result in death or some level of
injury. Ten bicyclists (6 percent of citywide
crashes) were killed or severely injured in
crashes on Hayward roads.

Objective: Reduce the number of fatal and
severe injury bicyclist crashes.

Signalized and
Unsignalized Intersections
Citywide, 87 percent of reported crashes and
of fatal and severe injury crashes occurred at
intersections. Hesperian Boulevard, Tennyson
Road and Foothill Boulevard have the most
high-injury intersections.

Objective: Reduce the number and severity of
crashes occurring at signalized and
unsignalized intersections.

Speeding and
Aggressive Driving
Unsafe speeds were associated with 20
percent of Hayward’s fatal and severe injury
crashes. Seventy (70) percent of total reported
unsafe speeding crashes involved two motor
vehicles, and 23 percent involved a single
motor vehicle and a fixed object, like a tree or
utility pole. Speeding is one of the most
frequently cited contributing factors to the
city’s fatal and severe injury hit-object and
head-on crashes.

Objective: Reduce the number and severity of
crashes due to unsafe speeding.
45 Broadside Crashes
Almost one quarter of Hayward’s reported
crashes were broadside, where the front of
one vehicle hits the side of another. Most
frequently, broadside crashes are associated
with drivers violating traffic signals and signs
or automobile right of way. Mission Boulevard,
Hesperian Boulevard and D Street see a high
number of these types of crashes.

Objective: Reduce the number and severity of
broadside crashes occurring due to
automobile right of way and traffic signals and
signs related violations.

Mission Boulevard, Hesperian Boulevard and
Tennyson Road see the highest number of DUI
crashes.

Objective: Reduce the number and severity of
crashes occurring due to driving under the
influence of alcohol or drugs.

Objective: Reduce the number and severity of
roadway/lane departure crashes
46 The following recommendations will help the City spend its limited funds to build a Safe System for Hayward (Table 6).

Recommendations are based on the identified high injury network and cut across emphasis areas and include
engineering countermeasures and policies and program
strategies to help educate community members and
improve emergency response times (Figure 6 and Table 4).

Recommendations were also chosen to be consistent with
the City of Hayward 2020 Bike and Pedestrian Master Plan.

Countermeasures are engineering
infrastructure improvements that can be
implemented to reduce the risk of crashes.

Strategies are non-engineering
recommendations that can help address
the other portions of a Safe System and
build a culture of safety in Hayward.
47 Table 6. Recommendations by Safe System Category and Emphasis Area SAFE
SYSTEM

CATEGORY

X X
Consider using intelligent speed adaptation for city-owned vehicles.11 X X
Consider adoption of ignition interlock devices to prevent city-owned vehicles from starting if alcohol is detected in the driver's breath and the use the Driver Alcohol Detection System for Safety program.12
X
11 Intelligent speed adaptation (ISA) involves in-vehicle devices that know the speed limit through accurate speed limit mapping and vehicle location data. These devices provide a warning or trigger active controls to help prevent speeding above limits. 12 An alcohol ignition interlock prevents a vehicle from starting unless the driver provides a breath sample with a breath alcohol content (BrAC) lower than a pre-set level, usually .02. Interlocks typically are used as a condition of probation for DWI offenders to prevent them from driving while impaired by alcohol after their driver’s licenses have been reinstated. The Driver Alcohol Detection System for Safety (DADSS, see www.dadss.org/) program is a collaborative research partnership between the automotive industry and the National Highway Traffic Safety Administration (NHTSA) to assess and develop alcohol-detection technologies that prevent vehicles from being driven when driver blood alcohol contents (BACs) exceed the illegal limit of .08 g/dL. 50 Implementing Enforcement
Even when engineering countermeasures and other safe
system-aligned approaches like those in Table 6 are
implemented, road users can fail to follow traffic laws resulting in crashes of varying severity. Traditionally, communities have relied on police enforcement to promote the rules of the road and reduce traffic crashes. However, most enforcement strategies have limited long-term
impacts on changing road user behavior. The most effective enforcement strategies tend to be those that are done
transparently, consistently, and in coordination with
education or outreach campaigns, such as enforcement in school zones during school hours.

National studies of police traffic stops have shown racial bias in who gets stopped and subsequently searched, with Black and Hispanic drivers more likely to be searched than people of other races and ethnicities.13 Because of these biases, enforcement strategies should be carefully weighed for the risk that they could erode community relations and undercut broader efforts for community health and safety. 13 Stanford Open Policing Project. Retrieved from:
https://openpolicing.stanford.edu/findings and Pierson, E., Simoiu, C., Overgoor, J. et al. A large-scale analysis of racial disparities in police stops across the United States.

Hum Behav 4, 736–745 (2020). https://doi.org/10.1038/s41562-020-0858-1 The following equity-focused initiatives may complement enforcement strategies:
 Encouraging strategies that educate and promote
learning about road user behavior
 Incorporating social equity and demographic
considerations into enforcement locations to avoid
targeting communities
 Pursuing tiered fines for moving violations based on the ability to pay
 Allocating enforcement revenue with dedicated funding for outreach and community engagement
 Increase access and expand referrals to driver diversion classes and a DUI intensive supervision program as an
alternative to traditional sanctions14
14 Sandra C. Lapham, Laura Ring Kapitula, Janet C’de Baca, Garnett P. McMillan.

Impaired-driving recidivism among repeat
offenders following an intensive court-based intervention. Accident Analysis & Prevention, Volume 38, Issue 1, 2006. Pages 162-169.
https://doi.org/10.1016/j.aap.2005.08.00
51 Prioritizing Safety & Equity
Prioritization Factors
To demonstrate which intersections and roadways Hayward may prioritize, the project team developed a prioritization spreadsheet that scores each roadway and intersection on the high injury network according to its crash severity, a location-based social equity indicator score, and how many of Hayward’s seven emphasis areas were applicable to that area (Figure 6 and Table 4). The prioritization spreadsheet allows for different relative weights for each of the three factors relative to one another.

The City could consider elevating the social equity, transit, and emphasis areas above the severity score for a few
reasons:

1. Severity scores had already been applied once as
part of the HIN identification process.

2. Elevating social equity allows Hayward to invest in
neighborhoods and locations that have historically
lacked investment and that face overlapping social,
economic, and safety challenges.

By focusing on emphasis areas, the City can be proactive.

Rather than simply reacting to an abundance of reported crashes, the City can use the weighted scores to apply
systemic safety improvements at locations with the
greatest opportunity for safety benefits.

EMPHASIS AREAS

PRIORITIZATION WEIGHTS
Pedestrian
Safety
Bicyclist
Safety
Signalized and
Unsignalized
Intersections
Speeding and
Aggressive
Driving
Broadside
Crashes
DUI
Crashes
Roadway and
Lane Departure
Crashes
52 Equity Scoring
Social equity, which includes factors such as income level, age, race, etc., scores indicate geographic areas with a high percentage of residents with transportation challenges or burdens, including less access to services, goods,
employment, medical facilities, and education. Some
demographic characteristics can make a community more
likely to lack access to transportation services and therefore to basic needs.

To prioritize social equity, this LRSP developed and
calculated a transportation disadvantaged population (TDP) index score for each census block group in the city. Using the most recent five-year American Community Survey data (2016–2020), the TDP score reviewed each of Hayward’s
census block groups for the following people and groups (emphasis areas):
 Communities of color
 Populations with income less than double the federal
poverty rate
 Populations with limited English proficiency
 Zero-vehicle households
 Seniors over 75
 Youth under 10
 Populations with disabilities
 Single-parent families
15 Overburdened renters pay more than 30 percent of household income in housing costs.
 Overburdened renters15
These scores help the City of Hayward quantify
overlapping characteristics at the neighborhood level
today and plan for equitable implementation of safety
improvements in the future. The City now has a tool that allows location prioritization to include any individual factor listed above or an aggregate score (TDP) combining all nine factors. With this tool, the City can identify and prioritize locations based on social equity variables and match those locations and the communities they serve to different funding opportunities. For more about this tool’s application, see Appendix C.
53 Priority Locations
This LRSP developed a list of 20 priority locations using a test scenario. The scenario was run with severity score as 20 percent of the final score, social equity and transit proximity 40 percent, and emphasis areas 40 percent.

Improvements at these locations have the most potential to address challenges associated with crash severity,
transportation equity, and Hayward’s emphasis areas. This list of locations represents just one weighting priority.

Locations can be prioritized in different ways, depending on the intended outcome. For example, project identification for an HSIP grant would likely prioritize based on crash severity score more heavily. Alternatively, the City may wish to prioritize locations with just one of the social equity inputs, like locations with larger elderly populations. As a result of this plan, the City may use this prioritization tool to help prioritize locations based on different factors. Table 7 and Figure 7 show the resulting top locations with the test weights. Figure 8 shows the TDP index social equity scores that input into the prioritization.
54 Table 7. Top 20 Priority Locations with Test Scenario RANK ID# LOCATION LOCATION
TYPE

ANNUALIZED
CRASH

SEVERITY
SCORE1
TDP
INDEX
SCORE

EMPHASIS
AREA
SUM

AGGREGATED
SCORE
1 R3 A St from 2nd St to Hesperian
Blvd
Arterial
Roadway 177.8 1.5 3 83.6
2 R6 Mission Blvd from D St to
Palisade St
Arterial
Roadway 121.9 1.3 5 81.1
3 R43 Silva Ave from Meek Ave to
Leighton St
Arterial
Roadway 42.8 1.5 4 78.8
4 I15 A St & Montgomery St Signalized
Intersection 57.3 1.5 5 75.0
5 I2 Foothill Blvd/Mission Blvd &
Jackson St
Signalized
Intersection 110.5 1.3 7 74.7
6 R18
Mission Blvd from Grove Way
to A St and from Palisade St to
Industrial Pkwy
Arterial
Roadway 88.3 1.8 2 73.3
7 R13 Winton Ave from Cabot Blvd to
Soto Rd
Arterial
Roadway 101.9 1.5 3 72.6
8 I16 Tennyson Rd & 12 St/Dixon St Signalized
Intersection 56.0 1.4 4 71.8
9 I8 A St & Foothill Blvd Signalized
Intersection 70.0 1.4 6 70.9
10 R11 Foothill Blvd from Hazel Ave to
A St
Arterial
Roadway 102.8 1.4 3 69.7
10 R24 E St from Main St to East Ave Arterial
Roadway 67.3 1.4 3 69.7
10 R1 Foothill Blvd from A St to D St Arterial
Roadway 253.5 1.4 3 69.7
55 RANK ID# LOCATION LOCATION
TYPE

ANNUALIZED
CRASH

SEVERITY
SCORE1
TDP
INDEX
SCORE

EMPHASIS
AREA
SUM

AGGREGATED
SCORE
13 I30 Hesperian Blvd & Oliver Dr Signalized
Intersection 44.6 1.5 5 68.9
14 I11 A St & Western Blvd Signalized
Intersection 62.9 1.4 4 66.9
15 R10
Hesperian Blvd from Golf
Course Rd to Southland Dr;
and from Cathy Way to Arf Ave
Arterial
Roadway 110.8 1.5 2 66.6
16 I9 Tennyson Rd & Huntwood Ave Signalized
Intersection 64.0 1.5 5 66.4
17 I4 A St & Victory Dr Signalized
Intersection 79.9 1.4 5 66.1
18 R4 Tennyson Rd from Pompano
Ave to Ruus Rd
Arterial
Roadway 133.7 1.5 2 65.4
19 R5 B St from 2nd St to Filbert St Arterial
Roadway 124.0 1.5 2 64.8
20 I14 Industrial Pkwy & Arrowhead
Way/Dixon St
Signalized
Intersection 57.5 1.8 3 64.1
1 Severity score is calculated based on Caltrans costs of crash outcomes and is normalized to be expressed in terms of equivalent property damage only crashes (PDOs). The relative severity values are as follows: fatal and severe injury crashes are 119.9 equivalent PDOs at signalized intersections, 190.8 at unsignalized intersections, and 165.2 along roadways; moderate injuries are 10.7; and minor injuries are 6.1. For example, a signalized intersection with an annualized crash severity score of 48, could represent the equivalent of 48 PDO crashes per year, 2 fatal and/or severe injury crashes over 5 years (119.9 × 2/5 = 48), or some combination of severity levels resulting in the same score.
56 Figure 7. Top 20 Priority Intersections and Roadways with Test Scenario 57 Figure 8. Disadvantaged Population Scores Used for Social Equity Input 58 Engineering Countermeasures
This LRSP recommends engineering countermeasures
designed to maximize Hayward’s investments according to the city’s safety emphasis areas. More detail on these
countermeasures can be found in Appendix A.

For a full list of the Federal Highway Administration’s proven safety countermeasures, visit
https://highways.dot.gov/safety/proven-safetycountermeasures.

Throughout this section, look
for this shield, which
denotes that a
recommendation is a proven
safety countermeasure.

PROVEN SAFETY

COUNTERMEASURES
A key component of this LRSP, proven safety
countermeasures are a set of tools and
strategies that are effective in reducing fatal and
severe injuries on roadways. These tools
address speed management, roadway
departure crashes, intersections, and pedestrian
and bicyclist safety. Some proven
countermeasures—like local road safety plans—
cut across categories.
59 Table 8. Intersection Safety Treatments

COUNTERMEASURES EMPHASIS AREAS ADDRESSED
ID* DESCRIPTION COST**

NUMBER OF

EMPHASIS
AREAS

ADDRESSED INTERSECTION SAFETY PEDESTRIAN SAFETY BICYCLIST SAFETY UNSAFE SPEED ON CITY ARTERIALS BROADSIDE CRASHES DUI CRASHES ROADWAY/LANE DEPARTURE CRASHES K01 Modify lane geometry: reduce multiple
turn lanes to one turn lane $ 5 X X X X X
K02 Restrict right turns on red $ 3 X X X
K03 Refresh pavement markings $ 4 X X X X
K08 Implement protected intersection
elements $–$$$ 4 X X X X
K16 Restrict parking near intersections,
also called daylighting $ 5 X X X X X
NS01,
S01 Add intersection lighting $ 5 X X X X X
NS07 Upgrade intersection pavement
markings $ 4 X X X X
NS11 Improve sight distance to intersection $–$$$ 3 X X X 60 COUNTERMEASURES EMPHASIS AREAS ADDRESSED
ID* DESCRIPTION COST**

NUMBER OF

EMPHASIS
AREAS

ADDRESSED INTERSECTION SAFETY PEDESTRIAN SAFETY BICYCLIST SAFETY UNSAFE SPEED ON CITY ARTERIALS BROADSIDE CRASHES DUI CRASHES ROADWAY/LANE DEPARTURE CRASHES NS15,
S14
Create directional median openings to
allow (and restrict) left turns and Uturns $–$$ 2 X X
S02
Improve signal hardware, with
improvements such as larger lenses
and back-plates with retroreflective
borders
$ 3 X X X
S03
Adjust signal timing parameters (redand-yellow change intervals, bicycle clearance times, etc.) to increase
clearance times
$ 4 X X X X
S07 Provide protected left-turn phase $ 4 X X X X
S08 Convert signal to mast arm from
pedestal-mounted $–$$$ 3 X X X
S11 Improve pavement friction using high
friction surface treatments $$ 2 X X
*ID refers to countermeasure ID number. IDs beginning with NS, R, or S may be found in the Caltrans Local Roadway Safety Manual. **$ — $50,000 or less; $$ — $50,000 to $100,000; $$$ — $100,000 or more 61 Table 9. Roadway Safety Treatments

COUNTERMEASURES EMPHASIS AREAS ADDRESSED
ID* DESCRIPTION COST**

NUMBER OF

EMPHASIS
AREAS

ADDRESSED INTERSECTION SAFETY PEDESTRIAN SAFETY BICYCLIST SAFETY UNSAFE SPEED ON CITY ARTERIALS BROADSIDE CRASHES DUI CRASHES ROADWAY/ LANE DEPARTURE CRASHES K09 Implement one-way to two-way
conversion $$-$$$ 5 X X X X X
R14
Reduce travel lanes and add a twoway left-turn and bike lanes, also called a road diet
$ 6 X X X X X X
R27 Install delineators, reflectors and/or
object markers $ 1 X
R30 Install centerline rumble strips and/or
stripes $-$$$ 1 X
R31 Install edgeline rumble strips and/or
stripes $-$$$ 1 X
* ID refers to countermeasure ID number. IDs beginning with NS, R, or S may be found in the Caltrans Local Roadway Safety Manual. ** $ - $50,000 or less; $$ - $50,000 to $100,000; $$$ - $100,000 or more 62 Table 10. Pedestrian Safety Treatments

COUNTERMEASURES EMPHASIS AREAS ADDRESSED
ID* DESCRIPTION COST**

NUMBER OF

EMPHASIS
AREAS

ADDRESSED INTERSECTION SAFETY PEDESTRIAN SAFETY BICYCLIST SAFETY UNSAFE SPEED ON CITY ARTERIALS BROADSIDE CRASHES DUI CRASHES ROADWAY/LANE DEPARTURE CRASHES K05 Install curb extension $–$$$ 3 X X X
K11 Install continuous raised medians
or hardened centerlines
$–$$ 5 X X X X X
K12 Reduce curb radius $–$$$ 3 X X X
K13 Stripe high-visibility crosswalk
markings
$ 2 X X
K17 Install raised crosswalk $$ 3 X X X
NS19PB Install raised medians and/or
refuge islands
$–$$ 3 X X X
NS20PB,
S18PB
Install new pedestrian crossing at
uncontrolled locations
$ 2 X X
NS23PB Install pedestrian signal or
pedestrian hybrid beacon
$$$ 2 X X
63 COUNTERMEASURES EMPHASIS AREAS ADDRESSED
ID* DESCRIPTION COST**

NUMBER OF

EMPHASIS
AREAS

ADDRESSED INTERSECTION SAFETY PEDESTRIAN SAFETY BICYCLIST SAFETY UNSAFE SPEED ON CITY ARTERIALS BROADSIDE CRASHES DUI CRASHES ROADWAY/LANE DEPARTURE CRASHES S19PB Modify signal timing to provide a
pedestrian scramble signal phase
$ 1 X
S21PB
Modify signal phasing to
implement a leading pedestrian
interval (LPI) phase
$
X
* ID refers to countermeasure ID number. IDs beginning with NS, R, or S may be found in the Caltrans Local Roadway Safety Manual. ** $ — $50,000 or less; $$ — $50,000 to $100,000; $$$ — $100,000 or more 64 Table 11. Bicycle Safety Treatments

COUNTERMEASURES EMPHASIS AREAS ADDRESSED
ID* DESCRIPTION COST**

NUMBER OF

EMPHASIS
AREAS

ADDRESSED INTERSECTION SAFETY PEDESTRIAN SAFETY BICYCLIST SAFETY UNSAFE SPEED ON CITY ARTERIALS BROADSIDE CRASHES DUI CRASHES ROADWAY/ LANE DEPARTURE CRASHES K10 Stripe bicycle lane extension through
intersection $ 3 X X X
K14 Modify signal phasing to implement
a leading bicycle interval phase $ 2 X X
K18
Stripe two-stage bicycle turn queue
box and adjust signal timing
accordingly
$ 1 X
R33PB Install separated bike lanes $–$$ 2 X X
S20PB Stripe advance stop bar and bicycle
box before crosswalk $ 4 X X X X
* ID refers to countermeasure ID number. IDs beginning with NS, R, or S may be found in the Caltrans Local Roadway Safety Manual. ** $ - $50,000 or less; $$ - $50,000 to $100,000; $$$ - $100,000 or more 65 Project Ideas
This section offers two examples of ways that the City of Hayward can use targeted safety improvements to help
reduce fatal and severe injury crashes on its roadways.

Tennyson Road has a high number of high-injury
intersections, both signalized and unsignalized (Figure 6 and Table 4). To reduce risk of future fatal and severe injury crashes, the City can install treatments designed specifically for each intersection. These exhibits demonstrate applying the recommended countermeasures presented in Table 8–
Table 11 to create a safety project concept. For more on these concepts, see Appendix B.

66 EMPHASIS AREAS
Tennyson & Baldwin
Unsignalized Intersection
CRASHES, 2017–2021
 7 Total
 3 Fatal and Severe Injury: All Pedestrians
 4 Pedestrian Crashes
 1 Bicyclist Crash
 1 Hit Object Crash
 4 Night Crashes, 2 were Fatal and Severe Injury

RECOMMENDED IMPROVEMENTS
NS23PB Install Pedestrian Signal (including Pedestrian
Hybrid Beacon [HAWK])
NS19PB Install raised medians/refuge islands (NS.I.)
NS20PB Install pedestrian crossing at uncontrolled
locations (new signs and markings only)
NS01 Add intersection lighting (NS.I.)
NS15 Create directional median openings to allow
(and restrict) left turns and U-turns (NS.I.)
K10 Stripe bicycle lane through intersection
K12 Reduce curb radius
K13 Stripe high-visibility crosswalk markings
K17 Install raised crosswalk

67 Tennyson & Calaroga
Signalized Intersection | A Top 20 Priority Location
CRASHES, 2017–2021
 18 Total
 3 Fatal and Severe Injury: 1 Motorcyclist, 1 Signal
Violation, 1 Broadside
 4 Signal Violation Crashes
 7 Broadside Crashes
 4 Night Crashes
 2 Aggressive Driving Crashes

RECOMMENDED IMPROVEMENTS
S21PB Modify signal phasing to implement a leading
pedestrian interval (LPI)
K01 Modify lane geometry: consider eliminating one
right-turn lane
S08 Convert signal to mast arm from pedestalmounted
S11 Improve pavement friction using high friction
surface treatments
S01 Add intersection lighting
S02 Improve signal hardware with lenses, back-plates
with retroreflective borders, mounting, size, and
number
K02 Restrict right turns on red
K03 Refresh pavement markings
K10 Stripe bicycle lane extension through
intersection
K12 Reduce curb radius
K13 Stripe high-visibility crosswalk markings
K14 Modify signal phasing to implement a leading
bicycle interval phase
K17 Install raised crosswalk
S03 Adjust signal timing parameters (red-and-yellow
change intervals, bicycle clearance times, etc.) to
increase clearance times

EMPHASIS AREAS
68 This LRSP is a living document and should be updated every three to five years. The plan must be monitored for progress to ensure emphasis area issues are being
addressed and whether new strategies are needed.

Monitoring will help provide accountability and keep
various safety partners engaged throughout the
implementation phase of the plan.

By implementing roadway improvements alongside
changes in programming, policy, and funding, the City and its traffic safety partners can work together to improve road safety in Hayward. This section identifies a comprehensive set of action items that address emphasis areas to grow Hayward’s traffic safety culture.

Implementation actions are organized by plan goal and
grouped by time: near-term actions, which the City can
initiate immediately, and longer-term actions, which may require coordination and additional staff time. Appendix D includes funding sources to assist the City in identifying opportunities to fund recommendations. Several of the
funding sources include programmatic time to allow for the additional staff time necessary to implement this LRSP’s recommendations.

Each action item has been marked with its key partners, emphasis areas, Safe System elements, and performance
measures.
69 ACTION ITEM 1

PLAN GOALS
 Identify emphasis areas contributing to fatal and
severe injury collisions to prioritize investments
in countermeasures and strategies.
 Periodically monitor and evaluate emphasis
areas and overall safety performance of the
City’s transportation network.

IMPLEMENTING THE PLAN
 Prioritize and implement strategies
and improvements aligned to the
identified emphasis areas.

SAFE SYSTEM

ELEMENTS
 Safe Road Users
 Safe Roads
 Safe Speeds
TERM ACTION PERFORMANCE MEASURES Near-Term & Ongoing
 Commit to zero fatalities and severe injuries by 2050.  Review and modify City design policies, guidelines,
and standards to improve safety implementation.
 Annually review crash data to evaluate progress on
emphasis areas and for fatal and severe injury crash
frequency at all locations.
 Total and per capita city fatal and
severe injury crashes, including by
emphasis area
 Before and after data on number
of violations observed per
emphasis area Long-Term & Ongoing
 Update the LRSP every 3-5 years using the most
recent crash data and performance measures.
 Integrate LRSP emphasis area actions and priorities
into future General Plan, bike and ped plan, other
City planning efforts, and as input to Safe Routes to
Schools plans
 Citywide fatality and severe injury
rate compared to statewide goals
 Crash history along identified HIN,
including by emphasis area

PARTNERS
 City Public Works
& Utilities
 City Development
Services, Planning
Division
 Dublin Unified
School District
 Hayward PD
70 ACTION ITEM 2

PLAN GOALS
 Define priority locations for safety improvements
for all modes of travel.
 Identify locations that directly benefit the
following populations or users: children, older
adults (65 and older), equity priority communities,
disadvantaged populations, and transit users.

IMPLEMENTING THE PLAN
 Prioritize locations on the HIN for
safety improvements (Figure 6 and
Table 4)

SAFE SYSTEM

ELEMENTS
 Safe Road Users
 Safe Roads
 Safe Speeds
TERM ACTION PERFORMANCE MEASURES Near-Term & Ongoing
 Pursue HSIP Cycle 11 and SS4A grant funding.
 Review all current and planned projects along the
identified HIN for potential safety improvements.
 Track implementation of on-going safety improvements
 Grant money awarded for
safety improvements
 Annual number of locations
with implemented safety
improvements Long-Term & Ongoing
 Take a strategic approach to pursuing grant funding
opportunities by using the prioritization tool to identify and target top locations aligned with funding
opportunities and other City priorities.
 Review developments along or adjacent to the identified HIN for safety improvement opportunities.
 Proactively track grant opportunities and pursue safety project grants with each available funding cycle.
 Conduct periodic roadway safety assessments of
locations along the HIN for unsafe speed and
automobile right-of-way violations.
 Number of winning grant
applications submitted
 Funding secured for
improvements for all HIN
locations
 Number of collisions due to
unsafe speed and automobile
right-of-way violations
 Speed survey results
 Crash history along HIN,
including by emphasis area

PARTNERS
 City’s Public
Works & Utilities
Department
 Alameda County
Transportation
Commission
(Alameda CTC)
 Hayward Police
Department
 Emergency
Service Providers
 Caltrans
71 ACTION ITEM 3

PLAN GOAL
 Identify cost-effective countermeasures and safety
improvements that can be applied systemically.

IMPLEMENTING THE PLAN
 Implement systemic and costeffective countermeasures aligned to the identified emphasis areas.

SAFE SYSTEM

ELEMENTS
 Safe Road Users
 Safe Roads
 Safe Speeds
TERM ACTION PERFORMANCE MEASURES  Post-Crash Care Near-Term & Ongoing  Prioritize and implement systemic
countermeasures and strategies focused on
addressing the plan’s emphasis areas (Table 8–
Table 11).
 Implement systemic pedestrian and bicyclist safety
improvements at HIN locations using funding.
 Number of intersections and
roadway segments with
implemented safety improvements
 Annual number of pedestrian and
bicycle crashes occurring on the HIN
 Changes in emergency response
time over time Long-Term & Ongoing
 Consider implementing identified low-cost,
systemic countermeasures identified in this plan as
part of projects (such as during development
review, repaving, and beginning of new projects)
 Integrate systemic safety improvements into
maintenance, capital improvement program, and
other project development processes
 Apply for grant funding to support systemic safety
implementation.
 Implement advance emergency vehicle signal
preemption, which allows emergency vehicles to
break a normal signal cycle and proceed through
an intersection.
 Coordinate with AC Transit and BART on potential
safety improvements in relation to bus service and
BART station access.
 Before and after data on the annual
number of fatalities and severe
injuries on HIN
 Number of locations with
implemented safety improvements
annually
 Before and after data on emergency
response time

PARTNERS
 City’s Public
Works & Utilities
Department
 Emergency
Services Providers
 AC Transit
 BART
72 ACTION ITEM 4

PLAN GOAL
 Identify transportation safety programs and
strategies using the Safe System Approach and
work collaboratively with agencies and safety
partners toward implementation.

IMPLEMENTING THE PLAN
 Work with identified safety partners
to implement the Safe System
recommendations in this plan.

SAFE SYSTEM

ELEMENTS
 Safe Road Users
 Safe Speeds
 Safe Vehicles
TERM ACTION PERFORMANCE MEASURES Near-Term & Ongoing
 Identify partners for public education and outreach
opportunities to raise awareness of identified
emphasis areas: pedestrian safety, bicyclist safety,
motorcyclist safety, and aggressive and impaired
driving.
 Share the LRSP and its goals and objectives with
safety partners.
 Establish a Safety Task Force that includes the
identified partners in this plan.
 Successful communication
established with partners to initiate
task force
 Regular communication with
identified partners, meetings with
agendas and action items
 Regular monthly meetings of the
Safety Task Force
 Safety Task Force activity and
participation (e.g., in City Council
meetings)

PARTNERS
 City’s Public
Works & Utilities
Department
 Hayward Police
Department
 BART
 Bike East Bay
 Caltrans
 Community
Resources for
Independent
Living (CRIL)
 Emergency
Services Providers
 Hayward Area
Recreation and
Park District
(HARD)
73 TERM ACTION PERFORMANCE MEASURES Long-Term & Ongoing  Partner with task force members to promote and
expand educational campaigns for roadway safety,
including specific campaigns for walking and
biking.
 Develop safety messaging and campaigns to
reduce impaired driving.
 Conduct or coordinate to provide educational
trainings at schools on driving under the influence
and aggressive driving.
 Establish roadway safety messaging to share
through City media accounts throughout the year.
 Develop multilingual comprehensive roadway
safety education programs to develop a safety
culture in the City.
 Revisit and revise educational campaign
opportunities based on crash trends and patterns.
 Number of trainings conducted
 Number of students participating in
trainings
 Number of public information and
outreach events conducted
 Number of attendees in each
organized training

PARTNERS
(CONTINUED)
 Hayward
Chamber of
Commerce
 Hayward Fire
 Hayward Police
Department
 Hayward Unified
School District
 Senior Centers
 United Merchants
Downtown
Hayward
ACTION ITEM 4 (CONTINUED)
74 This section presents measures the City can use to evaluate implementation progress and the success of the plan
toward a goal of zero traffic deaths.

The City can use the following measures to evaluate goal progress and safety performance improvements:
 Total number of fatal and severe injury crashes on
City roads
 Number of fatal and severe injury crashes on City
roads by the following emphasis areas:
 Pedestrian Safety
 Bicyclist Safety
 Signalized and Unsignalized Intersection Safety
 Speeding and Aggressive Driving
 Broadside Crashes
 DUI Crashes
 Roadway and Lane Departure Crashes
 Children under 10
 Adults over 75
 Surrogate safety measures, including:
 Speed data at locations (particularly on the high
injury network) over time
 Speed limits, including any speed limit reductions
undertaken
 Number of recommended non-engineering activities
completed
 Engagement activities held, including location of
events and number of community members
engaged
 Number of projects improving safety, including the
location of projects and each project’s budget.

Summarize the projects and any grant funding
received to fund the projects. (These may be
standalone safety projects or other project types
with a safety element incorporated, e.g., a restriping
project that adds a separated bike lane.)

75 The performance measures related to the number of
crashes on City roads would be based on the latest threeand five-year annual average to normalize for random fluctuations in crashes on a year-over-year basis.

The City is also committed to updating the LRSP every fiveyears as new crash data becomes available and safety countermeasures are implemented on the roadway
network.

Performance Measures
The City will report two sets of measures to track
performance. The first set of measures are crash frequency statistics that will help the City measure the outcomes of the investments in roadway safety. The second set of
measures track progress in implementing projects and
programs.

For the first set of performance measures, the City will report three- and five-year averages of the number of
crashes and the number of fatal and severe crashes for
total crashes and emphasis area crashes (Table 12). The City will report both total reported crashes and fatal and severe crashes; however, the City’s goals are specifically to reduce fatal and severe crashes which are life-altering events. For the statistics, the City will report the relative change in the statistics compared to the five-year average reported in the LRSP (2023). See Table 12 as an example table to fill out as part of evaluation.
76 Table 12. Three-Year and Five-Year Crash Averages by Emphasis Area 2023 LRSP 5-YEAR LRSP UPDATE
Three-Year Average
(2019–2021)
Five-Year Average
(2017–2021)
Three-Year Average
(2024–2026)
Five-Year Average
(2022–2026)
Emphasis Areas Total
Crashes
Fatal/Severe
Crashes
Total
Crashes
Fatal/Severe
Crashes
Total
Crashes
Fatal/Severe
Crashes
Total
Crashes
Fatal/Severe
Crashes
Pedestrian Safety 92 25 177 40
Bicyclist Safety 39 7 68 8
Signalized &
Unsignalized
Intersections
329 33 654 52
Speeding and
Aggressive Driving 235 17 450 30
Broadside Crashes 268 24 472 34
DUI Crashes 120 8 199 15
Roadway and Lane
Departure Crashes 420 30 702 48
Crashes Involving
Adults over 65
Crashes Involving
Children under 10
Total Reported
Crashes*
1,600 104 2,823 173
* total reported crashes are all crashes that occurred within the City of Hayward and are not a sum of the total crashes across emphasis areas. 77 The second set of performance measures are designed to track project and program implementation (Table 13).

These may be refined based on coordination with safety
partners identified in the plan to understand how best to measure the efforts and set appropriate goals.

Table 13: Project and Program Implementation

EFFORTS TYPE NUMBER

COMPLETED
Roadway Safety
Improvement
Projects Completed
Engineering
Non-Engineering
Programs
Completed
E.g., Education or
Data
Improvement
Report
Effectiveness of
Completed Projects
Reporting /
Transparency
For roadway safety improvement projects, the City will
describe the set of improvements, locations where the
projects were implemented, expected benefits (i.e.,
potential crash reduction or nature of reduced crash risk) based on the countermeasures incorporated.

In addition to this table, the City will report:
 The number and type of non-engineering efforts.
 Name of the program(s).
 A description of the program(s) and implementation.
 The number of people reached with the key messages
or educational materials.
 Efforts taken to promote social equity in programs.
78 Table 7. Intersection Safety Treatments
Countermeasures
ID Description
Brief Description Documented
Crash
Reduction
Factor
Intersection
Safety
Pedestrian
Safety
Bicyclist Safety
Unsafe Speed
on City Arterials
Broadside
Collisions
DUI Collisions
Roadway/
Lane Departure
Collisions
K01
Modify lane geometry: reduce
multiple turn lanes to one turn
lane
The application of this strategy usually reduces the roadway segment speeds and serious head-on crashes. In many cases the extra pavement width can be used for the installation of bike lanes. In addition to increasing bicycle safety, these bike lanes can improve the safety of on-street parking.
n/a X X X X X
K02 Restrict right turns on red
The purpose of this treatment is to eliminate conflicts between turning vehicles and pedestrians and/or bicyclists during a concurrent walk
(or bike signal) phase. Motorists are advised of this restriction with the posting of “No Turn on Red” signs (MUTCD R10-11 series), which may be static or dynamic. Dynamic signs can be used to restrict turns during certain times of day or during certain signal phases; for example, vehicle right turns may be restricted during a bike signal phase.

0.971 X X X
K03 Refresh pavement markings
Installing appropriate pavement delineation in advance of and at intersections can enhance the visibility of intersections and, thus, the ability of approaching drivers to perceive them. These markings provide approaching motorists with additional
information at these locations.
25% X X X X
K08 Implement protected intersection
elements
Protected intersections maintain a physical separation between motorists and bicyclists up to the intersection. They are designed to slow turning motorist speeds to induce yielding and to improve the sight line between motorists and bicyclists to reduce conflicts between turning motorists and through moving bicyclists. n/a X X X X
K16
Restrict parking near
intersections, also called
daylighting
When vehicles are parked too close to pedestrian and bicycle crossings, they can limit the sightlines between oncoming motorists and pedestrians or bicyclists needing to cross the street which can increase crash risk. Removing parking space(s) on an intersection approach can improve the visibility between pedestrians and bicyclists with approaching motorists.

0.70 X X X X X
NS01,
S01
Add intersection lighting
Providing lighting at an intersection improves the safety of an intersection during nighttime conditions by (1) making drivers more aware of the surroundings at an intersection, which improves drivers' perception-reaction times, (2) enhancing drivers' available sight distances, and (3) improving the visibility of nonmotorists. Intersection lighting is of particular benefit to nonmotorized users. 40% X X X X X
Countermeasures
ID Description
Brief Description Documented
Crash
Reduction
Factor
Intersection
Safety
Pedestrian
Safety
Bicyclist Safety
Unsafe Speed
on City Arterials
Broadside
Collisions
DUI Collisions
Roadway/
Lane Departure
Collisions
NS07 Upgrade intersection pavement
markings
The visibility of intersections and, thus, the ability of approaching drivers to perceive them can be enhanced by installing
appropriate pavement delineation in advance of and at
intersections will provide approaching motorists with additional information at these locations. The strategy is particularly appropriate for intersections with patterns of rear-end, right-angle, or turning crashes related to lack of driver awareness of the presence of the intersection.
25% X X X X
NS11 Improve sight distance to
intersection
Adequate sight distance for drivers at stop or yield-controlled approaches to intersections has long been recognized as among the most important factors contributing to overall safety at unsignalized intersections. By removing sight distance restrictions from the sight triangles at stop or yield-controlled intersection approaches, drivers will be able see approaching vehicles on the main line, without obstruction and therefore make better decisions about entering the intersection safely.
20% X X X
NS15,
S14
Create directional median
openings to allow (and restrict)
left-turns and U-turns
Restricting turning movement into and out of an intersection can help reduce conflicts between through and turning traffic. The number of access points, coupled with the speed differential between vehicles traveling along the roadway, contributes to crashes. This will address crashes related to turning maneuvers include angle, rear-end, pedestrian, and sideswipe (involving opposing left turns) type crashes.
50% X X
S02
Improve signal hardware such
as larger lenses and back-plates
with retroreflective borders
Providing better visibility of intersection signals aids the drivers’ advance perception of the upcoming intersection. Signal intersection improvements include new LED lighting, signal back plates, retro-reflective tape outlining the back plates, or visors to increase signal visibility, larger signal heads, relocation of the signal heads, or additional signal heads.
15% X X X
S03 Adjust signal timing parameters
to increase clearance times (redand-yellow change intervals, bicycle clearance times, etc.)
Signalization improvements may include adding phases,
lengthening clearance intervals, eliminating or restricting higherrisk movements, and coordinating signals at multiple locations.

This countermeasure should be used at locations that have a crash history at multiple signalized intersections.
15% X X X X
Countermeasures
ID Description
Brief Description Documented
Crash
Reduction
Factor
Intersection
Safety
Pedestrian
Safety
Bicyclist Safety
Unsafe Speed
on City Arterials
Broadside
Collisions
DUI Collisions
Roadway/
Lane Departure
Collisions
S08 Convert signal to mast arm from
pedestal-mounted
This countermeasure provides better visibility of intersection signs and signals aids the drivers’ advance perception of the upcoming intersection. It should be used at intersections currently controlled by pedestal mounted traffic signals (in medians and/or on outside shoulder) that have a high frequency of right-angle and rear-end crashes occurring because drivers are unable to see traffic signals in advance to safely negotiate the intersection.
30% X X X
1: Harkey et al 2008
Table 8. Roadway Safety Treatments
Countermeasures
ID Description
Brief Description Documented
Crash
Reduction
Factor
Intersection
Safety
Pedestrian
Safety
Bicyclist Safety
Unsafe Speed
on City Arterials
Broadside
Collisions
DUI Collisions
Roadway/
Lane Departure
Collisions
K09 Implement one-way to twoway conversion
A one-way to two-way conversion will generally manage traffic patterns, improve access, and change the character of a neighborhood from being a “pass-through” to a ”destination” for motorists. Converting a one-way street to a two-way street can also help reduce motor vehicle speeds and vehicle miles traveled and provide improved conditions and access for bicyclists.
n/a X X X X X
R14
Reduce travel lanes and add
a two way left-turn and bike
lanes, also called a road diet
The application of this strategy usually reduces the roadway segment speeds and serious head-on crashes. In many cases the extra pavement width can be used for the installation of bike lanes. This countermeasure should be used at areas noted as having a higher frequency of head-on, left-turn, and rear-end crashes with traffic volumes that can be handled by only 2 free flowing lanes.
35% X X X X X X
R27
Install delineators, reflectors
and/or object markers
The purpose of this countermeasure is to warn drivers of an approaching curve or fixed object that cannot easily be removed. They are intended to provide tracking information and guidance to the drivers. 15% X
R30
Install centerline rumble
strips and/or stripes
Rumble strips provide an auditory indication and tactile rumble when driven on, alerting drivers that they are drifting out of their travel lane, giving them time to recover before they depart the roadway or cross the center line. Additionally, rumble stripes (pavement marking in the rumble itself) provide an enhanced marking, especially in wet dark conditions. 20% X
R31
Install edgeline rumble strips
and/or stripes
Rumble strips provide an auditory indication and tactile rumble when driven on, alerting drivers that they are drifting out of their travel lane, giving them time to recover before they depart the roadway or cross the center line. Shoulder and edge line milled rumble strips/stripes should be used on roads with a history of roadway departure crashes. 15% X
S21PB Modify signal phasing to
implement a leading
pedestrian interval (LPI)
phase
A leading pedestrian interval (LPI) gives pedestrians the opportunity to enter an intersection 3-7 seconds before vehicles are given a green indication. With this head start, pedestrians can better establish their presence in the crosswalk before vehicles have priority to turn left. This countermeasure should be used at intersections with signalized pedestrian crossing that have high turning vehicles volumes and have had pedestrian vs. vehicle crashes.
60% X
Table 9. Pedestrian Safety Treatments
Countermeasures
ID Description
Brief Description Documented
Crash
Reduction
Factor
Intersection
Safety
Pedestrian
Safety
Bicyclist Safety
Unsafe Speed
on City Arterials
Broadside
Collisions
DUI Collisions
Roadway/
Lane Departure
Collisions
K05 Install curb extension
Curb extensions decrease the width of a roadway through the physical extension of a curb line or sidewalk. Curb extensions may enhance pedestrian safety in several ways, such as by making pedestrians, bicyclists, and motorists more visible to each other; by keeping motor vehicles from parking too close to crossings and blocking sight lines; by reducing crossing distance; and by narrowing radii at intersections, which may slow-turning traffic. Curb extensions also tend to allow for better placement of curb ramps and prevent ramps from being blocked by vehicles that park at the corner.
n/a X X X
K11
Install continuous raised
medians or hardened
centerlines
Continuous raised medians or hardened centerlines are roadway design treatments designed to provide access management and to separate opposing directions of motor vehicle travel at intersections and midblock locations. They can be extended across an intersection or a driveway, creating a continuous median to provide access management restricting motorist turning or crossing movements.

0.54 (all
crashes)

0.69 (vehiclepedestrian
crashes for
raised medians)

X X X X X
K12 Reduce curb radius
Curb radius reductions are a strategy to reduce turning speeds for vehicles by forcing sharper turns; they also create larger waiting areas for crossing pedestrians. All curb radius geometries should be designed to prevent turning vehicles from tracking over the curb which could injure people waiting on the corner.
n/a X X X
K13
Stripe high-visibility crosswalk
markings
High-visibility crosswalk markings, such as continental or ladder-style, are preferred over parallel line markings to improve visibility to approaching motorists. High-visibility crosswalk markings reinforce legal crosswalks at intersections and create legal crossings at nonintersection locations.

0.52 X X
K17 Install raised crosswalk
Adding a raised pedestrian crosswalk has the opportunity to enhance pedestrian safety at locations noted as being especially problematic.

The raised crosswalk encourages motorists to reduce their speed and provides improved delineation for the portion of the roadway that is designated for pedestrian crossing.
35% X X X
NS19PB Install raised medians and/or
refuge islands
Raised pedestrian refuge islands, or medians at crossing locations along roadways, are another strategy to reduce exposure between pedestrians and motor vehicles. Refuge islands and medians that are raised (i.e., not just painted) provide pedestrians more secure places of refuge during the street crossing. This will address crashes at intersections that have a long pedestrian crossing distance, a higher number of pedestrians, or a crash history.
45% X X X
Countermeasures
ID Description
Brief Description Documented
Crash
Reduction
Factor
Intersection
Safety
Pedestrian
Safety
Bicyclist Safety
Unsafe Speed
on City Arterials
Broadside
Collisions
DUI Collisions
Roadway/
Lane Departure
Collisions
NS20PB,
S18PB
Install new pedestrian
crossing at uncontrolled
locations
The purpose of this countermeasure is to enhance pedestrian safety at locations noted as being problematic. Pavement markings delineate a portion of the roadway that is designated for pedestrian crossing and should be installed at intersections with no marked crossing where pedestrians are known to be crossing locations that involve significant vehicular traffic.
25% X X
NS23PB Install pedestrian signal or
pedestrian hybrid beacon
Adding a pedestrian signal has the opportunity to greatly enhance pedestrian safety at locations noted as being problematic. Corridors should also be assessed to determine if there are adequate safe opportunities for non-motorists to cross and if a pedestrian signal, or a Pedestrian Hybrid Beacon (PHB) are needed to provide an active warning to motorists when a pedestrian is in the crosswalk. 55% X X
S19PB Modify signal timing to
provide a pedestrian
scramble signal phase
Pedestrian Scramble is a form of pedestrian "WALK" phase at a signalized intersection in which all vehicular traffic is required to stop, allowing pedestrians/bicyclists to safely cross through the intersection in any direction, including diagonally. Pedestrian Scramble may be considered at signalized intersections with very high pedestrian/bicycle volumes, e.g. in an urban business district.
40% X
Table 10. Bicycle Safety Treatments
Countermeasures
ID Description
Brief Description Documented
Crash
Reduction
Factor
Intersection
Safety
Pedestrian
Safety
Bicyclist Safety
Unsafe Speed
on City Arterials
Broadside
Collisions
DUI Collisions
Roadway/
Lane Departure
Collisions
K10 Stripe bicycle lane extension
through intersection
Bicycle lane extension pavement markings through intersections are intended to provide bicyclists with a clear, highly visible pathway through an intersection and create a safer bicycling environment. They also help to alert motorists to the presence of bicycle through-traffic and encourage turning motorists to yield to through moving bicyclists. n/a
X X X
K14
Modify signal phasing to
implement a leading bicycle
interval phase
Leading bicycle intervals (LBIs) provide bicyclists a head start when crossing at a signalized intersection. LBIs can be easily programmed into existing signals to give bicyclists an advanced green signal a minimum of 3 to 7 seconds before motorists are allowed to proceed through the intersection. This extra time provides through-bicyclists with an opportunity to establish their presence in, or to clear an intersection before motorists start turning.
n/a
X X
K18
Stripe two-stage bicycle turn
queue box and adjust signal
timing accordingly
A two-stage left-turn queue box designates an area outside of vehicle conflicts for bicyclists to wait for traffic to clear before proceeding in a different direction of travel. It may be used for left or right turns. They may be useful at locations where bicyclists would have to merge across multiple lanes of traffic, would have to wait in a shared travel lane with motorists to turn, or at locations with separated bike lanes or sidepaths where it is not possible for bicyclists to merge into motor vehicle lanes in advance of the intersection.
n/a
X
R33PB Install separated bike lanes
Separated bike lanes provide increased safety and comfort for bicyclists beyond conventional bicycle lanes. By separating bicyclists from motor traffic, “protected” or physically separated bike lanes can offer a higher level of comfort and are attractive to a wider spectrum of the public.

Separated bikeways are most appropriate on streets with high volumes of bike traffic and/or high bike-vehicle collisions, presumably in an urban or suburban area.
45%
X X
S11 Improve pavement friction
using high friction surface
treatments
This countermeasure is intended to target locations where skidding and failure to stop is determined to be a problem in wet or dry conditions and the target vehicle is unable to stop due to insufficient skid resistance. 55% X
S20PB Stripe advance stop bar and
bicycle box before crosswalk
Adding advance stop bar before the striped crosswalk has the opportunity to enhance both pedestrian and bicycle safety. Stopping cars well before the crosswalk provides a buffer between the vehicles and the crossing pedestrians.
15% X X X X
79 C:\Users\local_sliu\Temp\AcPublish_2392\Tennyson-Baldwin.dwg Aug 30, 2022 - 12:07pm - sliu Layout Tab: Tennyson_Calaroga Tennyson Rd & Calaroga Ave
Hayward, CA
City of Hayward HSIP Cycle 11 N

TENNYSON RD

CALAROGA AVE
Approximate ROW
C:\Users\local_sliu\Temp\AcPublish_29464\Tennyson-Baldwin.dwg Aug 16, 2022 - 5:11pm - sliu Layout Tab: Tennyson_Baldwin_B I1: Tennyson Rd & Baldwin St
Hayward, CA B
Hayward LRSP August 2022
Exhibit
80 Technical Memorandum

INTRODUCTION AND SUMMARY
Kittelson & Associates, Inc. (Kittelson) is working with the City of Hayward (City) to develop a Local Roadway Safety Plan (LRSP). The scope of work for this project includes identifying up to 20 priority locations to identify potential improvements and developing project concepts for up to five of those locations. This technical memorandum (memo) documents Kittelson’s process for identifying priority locations to identify potential improvements and proposes a list of 20 locations based on the prioritization methodology.

Information is organized as follows:
◼ Background
• Crash Severity/Network Screening
• Emphasis Areas
◼ Social Equity Evaluation
◼ Applying Prioritization
Background
The previous task of this project and associated collision analysis memo produced the following results, which were used as inputs for prioritizing locations:
◼ High-injury locations (roadways and segments): Kittelson screened the City’s roadway network to find the top severity-weighted crash locations, using an equivalent property damage only (EPDO) severity weighting method. Among all intersections with collision history over the 2017-2021 period, we identified 48 high-injury roadway segments (with maximum observed half-mile annualized severity scores ranging from 39.1 to 253.48) and 29 high-injury intersections (with maximum observed annualized severity scores ranging from 44.6 to 119.2) that collectively account for 75% of the City’s reported fatal and serious injury collisions.
◼ Emphasis areas: Emphasis areas represent common crash, infrastructure, or behavior characteristics that are overrepresented among the City’s fatal and serious collision history. Focusing on emphasis areas would provide the greatest potential safety improvement for the City. The following emphasis areas were identified:
155 Grand Avenue, Suite 505
Oakland, CA 94612
P 510.839.1742
July 22, 20221 Project# 27444
To: Kathy Garcia, P.E., Assistant Public Works Director City of Hayward
777 B Street
Hayward, CA 94541
From: Mike Alston
CC: Obaid Khan, P.E.

RE: Hayward LRSP – Location Prioritization
July 22, 2022 Page 2
Hayward LRSP – Location Prioritization Introduction and Summary Kittelson & Associates, Inc.
• Intersection safety
• Pedestrian safety
• Bicyclist safety
• Unsafe speed on arterials
• Broadside collisions
• Driving under the influence
• Roadway/lane departure collisions
Using available collisions history, each location was identified as pertaining to each emphasis area or not – so that each location can has a score from 0 (meaning no relevant emphasis areas apply) to seven (meaning that all relevant emphasis areas apply). Priority locations were identified as aligning with emphasis areas using the rules described in Table 1.

Table 1: Emphasis Area Application at Locations
Emphasis Area Intersections Roadways
Intersection safety Applicable Not applicable
Pedestrian safety Multiple pedestrian collisions,
or
at least one F+SI pedestrian
collision
Multiple pedestrian collisions per
half-mile,
or
at least one F+SI pedestrian
collision per half-mile
Bicyclist safety Multiple bicyclist collisions,
or
at least one F+SI bicyclist collision
Multiple bicyclist collisions per
half-mile,
or
at least one F+SI bicyclist collision
per half-mile
Unsafe speed on arterials At least half of collisions include “aggressive driving” PCFs,
or
at least one F+SI collision with the
same PCF
At least half of collisions include
“aggressive driving” PCFs,
or
at least one F+SI collision with the
same PCF per half-mile
Broadside collisions At least half of collisions are
broadsides,
or
at least one broadside F+SI
collision
At least half of collisions are
broadsides,
or
at least one broadside F+SI
collision per half-mile
Driving under the influence At least half of collisions involve impaired driving,
or
at least one F+SI collision
involving impaired driving
At least half of collisions involve
impaired driving,
or
at least one F+SI collision
involving impaired driving per
half-mile
Roadway/lane departures At least half of collisions are hit object or head on,
or
at least one hit object or head
on F+SI collision
At least half of collisions are hit
object or head on,
or
at least one hit object or head
on F+SI collision per half-mile
Note: F+SI – Fatal and severe injury
July 22, 2022 Page 3
Hayward LRSP – Location Prioritization Introduction and Summary Kittelson & Associates, Inc.

Social Equity Evaluation
In the context of transportation, a social equity ranking identifies geographic areas with a high percentage of residents who experience challenges achieving basic access to services, goods, employment, and/or education. For example, some demographic characteristics that would cause an area to appear higher (i.e., more disadvantaged) with respect to social equity include a higher-than-average percentage of lowincome people, people with a disability, and zero-vehicle households. Kittelson calculated a Transportation Disadvantaged Population (TDP) index score for each Census block group in the City.

The TDP index uses the variables listed below at the Census block group level using the most recent available five-year American Community Survey data (2016-2020):
◼ Communities of Color
◼ Low Income (<200% of Poverty) Population
◼ Limited English Proficiency Population
◼ Zero-vehicle Households
◼ Seniors Over 75
◼ Youth Under 10
◼ Population with a Disability
◼ Single-Parent Families
◼ Overburdened Renters
The equation used to develop the intersection or segment location’s TDP index score is shown below:

𝑇𝐷𝑃 𝐼𝑛𝑑𝑒𝑥 =
(𝐸𝑙𝑑 + 𝑌𝑡ℎ + 𝑁𝐻 + 𝑃𝑜𝑣 + (𝐻𝐻(𝑉𝑒ℎ + 𝐹𝑎𝑚 + 𝑅𝑒𝑛𝑡 + 𝐿𝐸𝑃) + 𝐷𝑖𝑠) 𝑃𝑜𝑝
where:
◼ Eld = # of residents over 75
◼ Yth = # of residents under 10
◼ NH = # of residents who identify as non-white or Hispanic (communities of color) ◼ LEP = # of households identified as speak English “not well” or “not at all”1 ◼ Pov = # of residents with income under 200% of poverty level ◼ HH = Average California household size
◼ Veh = # of households with 0 vehicles1
◼ Fam = # of single-parent families1
◼ Rent = Overburdened renters
◼ Dis = # of residents with a disability
◼ Pop = Total population
Scoring is continuous, with scores initially ranging from zero to a maximum possible score of eight based on the sum of indices. (Two categories, seniors over 75 and youth under 10 are mutually exclusive). A score of eight would indicate that every resident within the block group meets eight of the nine indicators. Each score will then be divided by the maximum score to obtain its index value relative to maximum.

This approach presents the City with an equity-focused input that prioritizes locations based on neighborhoods that stand to benefit the most from transportation investment. A higher score represents a more disadvantaged population from a transportation perspective. Scores ranged from 0.63 to 3.37 out of a maximum possible score of 8. We then assigned each intersection and corridor the highest TDP index score of the surrounding Census block group (see scores in Figure 1). 2 1 Data at the household level is multiplied by the average household size for each block group. 2 If a site lies in multiple block groups, we assigned it the highest score among those block groups.

B St
E Lewelling Blvd
2nd St
Mission Blvd
Santa Clara
St
So to Rd
Whipple Rd
Jackson
St
Ruus
Rd
Meekland Ave
W A St
E Castro Valley Blvd
W Winton Ave
Hathaway Ave
Harder Rd
D St
Ce
nter St
Patrick Ave
Kelly St
Grant Ave
Foothill Blvd
Huntwood
Ave
Gading Rd
Grove Way
Hesperian
Blvd
Dublin Canyon Rd
Maud Ave
Hayward Blvd
Camp
su
Dr
Central Ave
Fairview
Ave
A St
Industrial Blvd
Lewelling
Blvd
∙þ92
§¨¦880
§¨¦238 §¨¦580
Hayward LRSP
¯
Figure
1 BART Stations
City Limits
TDP Index (Score - Higher is More
Disadvantaged)
0 - 20th Percentiile (0 - 0.57)
21-40th Percentile (0.58 - 0.74)
41-60th Percentile (0.75 - 0.98)
61-80th Percentile (0.99 - 1.2)
81-100th Percentile (1.21 - 1.8)
H:\27\27444 - Hayward LRSP\gis\Task 5\27444_Hayward LRSP_TDP scores.mxd - malston - 2:50 PM 7/22/2022 Coordinate System: NAD 1983 StatePlane California III FIPS 0403 Feet Data Source: SWITRS, 2022
Transportation Disadvantaged Population (TDP) Index Scores Hayward LRSP
0 1 Miles
July 22, 2022 Page 5
Hayward LRSP – Location Prioritization Introduction and Summary Kittelson & Associates, Inc.

Applying Prioritization
To combine all factors, Kittelson identified the following scores for each roadway and intersection:
◼ Severity Score Index: Kittelson normalized severity scores by dividing each intersection’s severity score and each roadway’s maximum half-mile severity score by the maximum observed score for all locations. Normalized scores ranged from 0.15 to 1.0.
◼ TDP Index score and transit presence: Kittelson normalized each location’s TDP index by dividing its score by the maximum observed score for all locations, giving each location a score from 0 to 1. That score was given 75% weight and a flag for locations that are along a bus route or within one-quarter mile of a BART station (1=yes, 0=no) was given 25% to compute a normalized TDP and transit score.

Normalized scores ranged from 0.2 to 1.0. (For example, if a location had a normalized TDP index score of 0.6 and was along a transit line, its combined score would be 0.6 * 0.75 + 1 * 0.25 = 0.7) ◼ Emphasis Area score: Kittelson summed the number of emphasis areas applicable to each location (a maximum available of seven) and normalized the scores by dividing by the maximum observed (seven). Normalized scores ranged from 0 to 1.0.

For each location, each normalized score was assigned the weights shown in Table 2, resulting in scores theoretically ranging from 0 to 100.

Table 2: Prioritization Weights
Inputs
Severity Score Social Equity and
Transit
Emphasis Areas
Weighting 20% 40% 40%
The weights are chosen to elevate social equity, transit presence (as incorporated in the social equity and transit score), and emphasis areas above severity score for the following reasons:
◼ Severity scores have already been applied given that the list of all possible intersections and roadways has been narrowed to the 29 intersections and 48 roadway segments with the highest collision frequency and severity.
◼ Elevating emphasis areas over severity allows the City to prioritize locations that match high-leverage safety opportunities and apply similar, systemic treatments for improvement, rather than simply reacting to an abundance of reported crashes.
◼ Elevating social equity in the prioritization allows the City to identify opportunities to invest in safety in neighborhoods and locations that have historically lacked investment and that face overlapping challenges.

The resulting top locations are shown in Table 3 and in , which includes 11 roadways (all arterials) and nine intersections (all signalized). Appendix A presents the table in more detail.

July 22, 2022 Page 6
Hayward LRSP – Location Prioritization Introduction and Summary Kittelson & Associates, Inc.

Table 3: Top 20 Priority Locations
Rank ID# Location Location
Type
Annualized
Crash
Severity
Score1
TDP Index
Score
Emphasis
Area Sum
Aggregated
Score
1 R3 A St from 2nd St to Hesperian
Blvd
Arterial
Roadway 177.78 1.5 6 82.5
2 I2 Foothill Blvd/ Mission Blvd &
Jackson St
Signalized
Intersection 110.5 1.3 7 82.2
3 I16 Tennyson Rd & 12 St/Dixon St Signalized
Intersection 56 1.4 7 81.9
4 R18
Mission Blvd From Grove Way to
A St and From Palisade St to
Industrial Pkwy
Arterial
Roadway 88.34 1.8 6 81.3
5 R10
Hesperian Blvd From Golf Course
Rd to Southland Dr; and From
Cathy Way to Arf Ave
Arterial
Roadway 110.77 1.5 6 78.5
6 I15 A St & Montgomery St Signalized
Intersection 57.3 1.5 6 78.1
7 R8 Industrial Pkwy From Whipple Rd
to Mission Blvd
Arterial
Roadway 114.37 1.8 5 77.6
8 R13 Winton Ave From Cabot Blvd to
Soto Rd
Arterial
Roadway 101.94 1.5 6 77.3
9 I8 A St & Foothill Blvd Signalized
Intersection 70 1.4 7 76.7
10 R9 Tennyson Rd From Hesperian Blvd
to Mission Blvd
Arterial
Roadway 112.07 1.7 5 75.3
11 R19 Harder Rd From, Jackson St to
Mission Blvd
Arterial
Roadway 83.85 1.4 6 74.3
12 R17
Huntwood Ave From Huntwood
Way to Celia St and From Folsom
Ave to Zephyr Ave
Arterial
Roadway 90.55 1.7 5 73.6
13 I11 A St & Western Blvd Signalized
Intersection 62.9 1.4 5 71.7
14 R14 D St From Meek Ave to 6th St Arterial
Roadway 96.41 1.5 5 70.8
15 I9 Tennyson Rd & Huntwood Ave Signalized
Intersection 64 1.5 6 70.8
16 I3 Tennyson Rd & Calaroga Ave Signalized
Intersection 90 1.5 5 70.4
17 I13 CA-185 & B St Signalized
Intersection 59.7 1.3 5 70.2
18 I14 Industrial Pkwy & Arrowhead
Way/ Dixon St
Signalized
Intersection 57.5 1.8 5 70.2
19 R1 Foothill Blvd from A St to D St Arterial
Roadway 253.48 1.4 3 70.1
20 R6 Mission Blvd from D St to Palisade
St
Arterial
Roadway 121.9 1.3 5 69.8
1: Severity score is calculated based on Caltrans costs of collision outcomes and is normalized to be expressed in terms of equivalent property damage only collisions (PDOs). The relative severity values are as follows: fatal/severe injury collisions are 119.9 equivalent PDOs at signalized intersections, 190.8 at unsignalized intersections, and 165.2 along roadways; moderate injuries are 10.7; and minor injuries are 6.1.

For example, a signalized intersection with an annualized crash severity score of 48, for example, could represents the equivalent of 48 PDO collisions per year, two fatal/severe injury collisions over 5 years (119.9*2/5 = 48), or some combination of severity levels resulting in the same score. !
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PriorityIntersections
PriorityRoadways
BARTStations
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H:\27\27444 - Hayward LRSP\gis\Task 5\27444_Hayward LRSP_prioritization scores.mxd - malston - 2:50 PM 7/22/2022 CoordinateSystem:NAD1983StatePlaneCaliforniaIIIFIPS0403Feet DataSource:SWITRS,2022
Top20Locations
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July 22, 2022 Page 8
Hayward LRSP – Location Prioritization Introduction and Summary Kittelson & Associates, Inc.

Appendix A
Expanded Priority Location Table
Factor Weight: 20% 40% 40%
Crash Sev.

Score Rank
Weighted
Rank # Location Loc Type
Total Crash
Count
F+SI Crash
Count
Crash
Sev.

Score
TDP
Index
Score
Emphasis
Area Sum
Severity
Score
Index
TDP Score
Index +
Transit
Presence
Emphasis Area
Index
Aggregat
ed Score
(0 - 100)
3 1 R3 A St from 2nd St to Hesperian Blvd Arterial 18 5 177.8 1.47 6 0.70 0.85 0.86 82.5 12 2 I2 Foothill Blvd/ Mission Blvd & Jackson St Signalized 27 4 110.5 1.33 7 0.93 0.59 1.00 82.2 44 3 I16 Tennyson Rd & 12 St/Dixon St Signalized 12 2 56.0 1.38 7 0.47 0.81 1.00 81.9 21 4 R18
Mission Blvd From Grove Way to A St and From
Palisade St to Industrial Pkwy Arterial 29 2 88.3 1.80 6 0.35 1.00 0.86 81.3 11 5 R10
Hesperian Blvd From Golf Course Rd to
Southland Dr; and From Cathy Way to Arf Ave Arterial 21 3 110.8 1.54 6 0.44 0.89 0.86 78.5 43 6 I15 A St & Montgomery St Signalized 9 2 57.3 1.47 6 0.48 0.85 0.86 78.1 9 7 R8
Industrial Pkwy From Whipple Rd to Mission
Blvd Arterial 20 3 114.4 1.80 5 0.45 1.00 0.71 77.6
15 8 R13 Winton Ave From Cabot Blvd to Soto Rd Arterial 46 2 101.9 1.52 6 0.40 0.87 0.86 77.3 31 9 I8 A St & Foothill Blvd Signalized 27 2 70.0 1.41 7 0.59 0.62 1.00 76.7 10 10 R9
Tennyson Rd From Hesperian Blvd to Mission
Blvd Arterial 28 3 112.1 1.68 5 0.44 0.95 0.71 75.3
22 11 R19 Harder Rd From, Jackson St to Mission Blvd Arterial 26 2 83.9 1.43 6 0.33 0.84 0.86 74.3 19 12 R17
Huntwood Ave From Huntwood Way to Celia St
and From Folsom Ave to Zephyr Ave Arterial 28 2 90.6 1.68 5 0.36 0.95 0.71 73.6 37 13 I11 A St & Western Blvd Signalized 17 2 62.9 1.38 5 0.53 0.81 0.71 71.7 16 14 R14 D St From Meek Ave to 6th St Arterial 48 2 96.4 1.50 5 0.38 0.87 0.71 70.8 35 15 I9 Tennyson Rd & Huntwood Ave Signalized 23 2 64.0 1.45 6 0.54 0.64 0.86 70.8 20 16 I3 Tennyson Rd & Calaroga Ave Signalized 18 3 90.0 1.51 5 0.76 0.67 0.71 70.4 40 17 I13 CA-185 & B St Signalized 16 2 59.7 1.33 5 0.50 0.79 0.71 70.2 42 18
I14 Industrial Pkwy & Arrowhead Way/ Dixon St Signalized 15 2 57.5

1.80 5 0.48 0.80 0.71 70.2
1 19 R1 Foothill Blvd from A St to D St Arterial 78 6 253.5 1.41 3 1.00 0.82 0.43 70.1 6 20 R6 Mission Blvd from D St to Palisade St Arterial 47 3 121.9 1.33 5 0.48 0.79 0.71 69.8 45 21 R29 Santa Clara St From A St to Jackson Ave Arterial 27 1 55.2 1.30 6 0.22 0.78 0.86 69.7 25 22 I4 A St & Victory Dr Signalized 8 3 79.9 1.44 5 0.67 0.64 0.71 67.6 5 23 R5 B St from 2nd St to Filbert St Arterial 38 3 124.0 1.47 4 0.49 0.85 0.57 66.8 27 24 R23 Whipple Rd From Dyer St to Amaral St Arterial 26 2 77.9 1.02 6 0.31 0.65 0.86 66.5 29 25 I6 Hesperian Blvd & Sleepy Hollow Ave Signalized 10 3 77.3 1.02 6 0.65 0.45 0.86 65.4 75 26 R46
Bolero Ave From Hesperian Blvd to Calaroga
Ave Collector 10 1 39.8 1.54 6 0.16 0.69 0.86 64.9
13 27 R11 Foothill Blvd From Hazel Ave to A St Arterial 55 2 102.8 1.41 4 0.41 0.82 0.57 63.9 69 28 I30 Hesperian Blvd & Oliver Dr Unsignalized 8 1 44.6 1.54 5 0.37 0.69 0.71 63.5 7 29 I1 Tennyson Rd & Baldwin St Unsignalized 7 3 119.2 1.45 3 1.00 0.64 0.43 62.9 52 30 I20 Tennyson Rd & Ruus Rd Signalized 15 2 50.6 1.45 5 0.42 0.64 0.71 62.8 39 31 R27 Jackson St From Santa Clara St to Mission Blvd Arterial 40 1 62.6 1.50 4 0.25 0.87 0.57 62.4 53 32 I21 Foothill Blvd & Grove Way Signalized 32 1 50.2 1.38 5 0.42 0.61 0.71 61.5 72 33 R43 Silva Ave From Meek Ave to Leighton St Collector 10 1 42.8 1.50 4 0.17 0.87 0.57 60.9 37 34
I12 Mission Blvd & Orchard Ave/ Carlos Bee Blvd Signalized 22 2 62.9

1.21 5 0.53 0.54 0.71 60.6
30 35 I7 Hesperian Blvd & Turner Ct Signalized 8 3 75.0 0.72 6 0.63 0.32 0.86 59.7 17 36 R15 Grand St From A St to Meek Ave Collector 35 2 95.6 1.50 3 0.38 0.87 0.43 59.3 2 37 R2 Hesperian Blvd from Winton Ave to Cathy Way Arterial 20 6 210.1 0.94 3 0.83 0.62 0.43 58.4 60 38 I27 Santa Clara St & Jackson St Signalized 29 1 47.5 1.20 5 0.40 0.53 0.71 57.8 59 39 I25 Jackson St & Alice St Unsignalized 10 1 48.8 1.50 4 0.41 0.67 0.57 57.7 48 40
I18 Hesperian Blvd & Longwood Ave/ Skywest Dr Signalized 8 2 53.2

1.13 5 0.45 0.50 0.71 57.6
33 41 R26 Hayward Blvd From Call Ave to Farm Hill Dr Arterial 4 2 66.5 1.21 4 0.26 0.74 0.57 57.6 46 42 I17 A St & Hesperian Blvd Signalized 9 2 55.0 1.43 4 0.46 0.63 0.57 57.4 28 43 I5 Huntwood Ave & Montana Way Unsignalized 3 2 77.5 1.20 4 0.65 0.53 0.57 57.2 4 44 R4 Tennyson Rd from Pompano Ave to Ruus Rd Arterial 51 3 133.7 1.50 2 0.53 0.87 0.29 56.6 66 45 R39 Industrial Blvd From Clawiter Rd to Marina Dr Arterial 13 1 46.2 1.20 4 0.18 0.73 0.57 55.9 70 46 R42
Amador St from Amador Village Court to
Jackson St Arterial 17 1 44.1 1.21 4 0.17 0.74 0.57 55.8 57 47 R34 Meek Ave From Filbert St to Jackson Ave Local 17 1 49.1 1.50 3 0.19 0.87 0.43 55.7 61 48 R36 Soto Rd From Winton Ave to Orchard Ave Arterial 23 1 47.5 1.50 3 0.19 0.87 0.43 55.5 32 49 R24 E St From Main St to East Ave Collector 8 2 67.3 1.41 3 0.27 0.82 0.43 55.4 61 50 R35 Hathaway Ave From Blossom Way to W A St Arterial 23 1 47.5 1.30 5 0.19 0.58 0.71 55.4 Factor Weight: 20% 40% 40%
Crash Sev.

Score Rank
Weighted
Rank # Location Loc Type
Total Crash
Count
F+SI Crash
Count
Crash
Sev.

Score
TDP
Index
Score
Emphasis
Area Sum
Severity
Score
Index
TDP Score
Index +
Transit
Presence
Emphasis Area
Index
Aggregat
ed Score
(0 - 100)
64 51 I28 Foothill Blvd & Kimball Ave Unsignalized 8 1 46.6 1.38 4 0.39 0.61 0.57 55.2 41 52 R28 Gading Rd From W Harder Rd to Schafer Rd Arterial 27 1 58.1 1.21 5 0.23 0.54 0.71 54.6 49 53 R31 Patrick Ave From St Bede Ln to W Tennyson Rd Arterial 23 1 51.4 1.09 4 0.20 0.68 0.57 54.3 74 54 R45 Hancock St From E 10th St to E 16th St Local 10 1 40.9 1.20 5 0.16 0.53 0.71 53.1 56 55 R33 Fletcher Ln From Fletcher Towers to Walpert St Local 17 1 49.2 1.07 5 0.19 0.48 0.71 51.5 50 56
I19
Hesperian Blvd & Tripaldi Way/Eden Shores
Blvd Signalized 6 2 50.8

1.04 4 0.43 0.46 0.57 49.9
68 57 R40 Fairway St From Carroll Ave to Treeview St Collector 16 1 45.9 0.98 5 0.18 0.44 0.71 49.7 58 58 I24 Hesperian Blvd & Tahoe Ave Unsignalized 10 1 48.9 1.04 4 0.41 0.46 0.57 49.5 51 59 R32 Whitman St From Cody Rd to Peyton Dr Collector 15 1 50.7 1.43 2 0.20 0.84 0.29 48.9 36 60 I10 Industrial Pkwy & Ruus Rd Signalized 16 2 63.9 0.80 4 0.54 0.36 0.57 47.8 54 61 I22 Hesperian Blvd & West St Signalized 4 2 49.4 0.94 4 0.41 0.42 0.57 47.8 8 62 R7 Calaroga Ave from Ashbury Ln to Panama St Collector 20 3 117.6 1.51 2 0.46 0.67 0.29 47.5 55 63 I23 Jackson St & Tarman Ave Unsignalized 12 1 49.3 1.20 3 0.41 0.53 0.43 46.7 47 64 R30
Ruus Rd From W Tennyson Rd to Industrial Pkwy
W Collector 20 1 54.9 1.45 1 0.22 0.84 0.14 43.8
65 65 R38 Dixon St From Tennyson Rd to Sohay Loop Collector 17 1 46.3 1.80 0 0.18 1.00 0.00 43.6 26 66 R22
Clawiter Rd From Industrial Blvd to Enterprise
Ave Collector 15 2 78.6 0.98 2 0.31 0.64 0.29 43.1
23 67 R20 Orchard Ave From Soto Rd to Mission Blvd Arterial 29 2 80.5 1.21 2 0.32 0.54 0.29 39.2 75 68 R47 Folsom Ave From Harvey Ave to Huntwood Ave Collector 10 1 39.8 0.92 2 0.16 0.61 0.29 38.8 77 69 R48 Catalpa Way From Hesperian Blvd to Miami Ave Collector 11 1 39.1 1.04 3 0.15 0.46 0.43 38.7 70 70 R41 Kelly St From B Street to Mansfield Way Arterial 17 1 44.1 0.96 3 0.17 0.43 0.43 37.7 67 71 I29 Industrial Pkwy & Addison Way Unsignalized 6 1 46.0 0.59 3 0.39 0.26 0.43 35.4 14 72 R12
Sleepy Hollow Ave From Jamaica Ln to Boca
Raton St Collector 9 3 102.3 1.51 0 0.40 0.67 0.00 34.8 24 73 R21 Calaroga Ave From Sunny Ln to Ashbury Ln Collector 17 2 80.2 1.51 0 0.32 0.67 0.00 33.1 73 74 R44
Huntwood Way From Gading Rd to Huntwood
Ave Arterial 13 1 42.4 1.20 0 0.17 0.73 0.00 32.7
63 75 R37
Carlos Bee Blvd From Mission Blvd to Hayward
Blvd Arterial 20 1 46.9 1.21 1 0.18 0.54 0.14 30.9
33 76 R25 Vanderbilt St From Garin Ave to Fairway St Collector 4 2 66.5 0.61 2 0.26 0.27 0.29 27.6 18 77 R16 B St From Myrtle St to 2nd St Arterial 40 2 92.6 0.00 0 0.37 0.20 0.00 15.3 81 82
Both Federal and State agencies offer funding for regional and local transportation projects, policies, and programs. Because the City of Hayward has limited internal funding, this LRSP will increase the City’s ability to secure funding to implement muchneeded safety strategies.

Federal Funding
Congestion Management & Air Quality (CMAQ)
Federal Highway Administration (FHWA)
The Congestion Mitigation and Air Quality Improvement (CMAQ) program provides flexible funding for State and local governments’ transportation projects and programs to meet the requirements of the Clean Air Act (CAA) and its amendments.

CMAQ money supports transportation projects that reduce mobile source emissions in areas designated by the U.S.

Environmental Protection Agency (EPA) to be in nonattainment or maintenance of the national ambient air quality standards.

See MTC’s One Bay Area Grant (OBAG) program for how CMAQ funding is distributed within the nine-county Bay Area. OBAG disburses federal funds in accordance with MTC’s regional transportation priorities and associated land-use and housing goals. https://www.transportation.gov/sustainability/climate/federal-programs-directory-congestion-mitigation-and-air-quality-cmaq Surface Transportation Block Grant (STBG) Program
FHWA
The Fixing America’s Surface Transportation (FAST) Act converts the long-standing Surface Transportation Program (STP) into the Surface Transportation Block Grant Program (STBG). The STBG provides flexible funding address State and local transportation needs. Funding may be used to preserve and improve conditions and performance on the following: Federalaid highway, bridge and tunnel projects on qualifying public roads; pedestrian and bicycle infrastructure; and transit capital 83 projects, including intercity bus terminals. OBAG disburses federal funds in accordance with MTC’s regional transportation priorities and associated land-use and housing goals.
https://www.fhwa.dot.gov/specialfunding/stp/
Land and Water Conservation Fund (LWCF)
National Park Service
The LWCF matches grants for states and local governments to acquire and develop public outdoor recreation areas and facilities. The LWCF has provided more than $16.7 billion to state and local governments to acquire new federal recreation lands. Projects can include open space acquisition, small city and neighborhood park development, and trail or greenway construction.
https://www.nps.gov/subjects/lwcf/index.htm
Rivers, Trails, and Conservation Assistance (RTCA) Program National Park Service
The RTCA program supports community-led natural resource conservation and outdoor recreation projects nationwide. The National Park Service helps community groups, nonprofits, Tribes, and State and local governments design trails and parks, conserve and improve river access, protect special places, and create recreation opportunities. https://www.nps.gov/orgs/rtca/index.htm

OTHER FEDERAL GRANTS
Because the continued existence of these grant programs is at the discretion of Congress, research the current state of funding before considering these sources.
84 Rebuilding American Infrastructure with Sustainability and Equity (RAISE) Grant United States Department of Transportation (USDOT)
The RAISE Discretionary Grant program provides a unique opportunity for USDOT to invest in road, rail, transit, and port projects that promise to achieve national objectives. Previously known as Better Utilizing Investments to Leverage Development (BUILD) and Transportation Investment Generating Economic Recovery (TIGER) Discretionary Grants, the eligibility requirements of RAISE allow project sponsors at the state and local levels to obtain funding for multimodal, multijurisdictional projects that are more difficult to support through traditional department of transportation programs. https://www.transportation.gov/RAISEgrants
Infrastructure for Rebuilding America (INFRA) Grant
USDOT
The INFRA Grants program funds transportation projects that focus on rebuilding existing infrastructure. To be eligible, projects must be on the National Highway System; a railway/highway grade separation project; a freight project that is rail or intermodal; or improve freight movement within an intermodal facility. Most governmental bodies (e.g., unit of local government, port authority, groups of jurisdictions) are eligible applicants. Minimum awards for large projects are $25 million and $5 million for small projects.
https://www.transportation.gov/grants/infra-grants-program Infrastructure Jobs and Investment Act (IIJA)
USDOT
The bipartisan IIJA provides the basis for FHWA programs and activities through September 30, 2026. The IIJA makes a once-ina-generation investment of $350 billion in highway programs and includes the largest dedicated bridge investment since the construction of the Interstate Highway System. New programs under the law focus on rehabilitating bridges in critical need of repair, reducing carbon emissions, increasing system resilience, removing barriers to connecting communities, and improving mobility and access to economic opportunity. Many of the new programs include eligibility for local governments, Metropolitan Planning Organizations (MPOs), Tribes, and other public authorities. 85 One program, the Safe Streets for All (SS4A) Grant Program, has appropriated $5 billion over the next five years, with up to $1 billion available in fiscal year 2022. Funding is available for the following activities:
 Comprehensive safety action plans
 Planning, design, and development activities in support of an Action Plan (like this LRSP)  Projects and strategies identified in an Action Plan (like this LRSP) For a list of funding-eligible activities, visit https://www.fhwa.dot.gov/bipartisan-infrastructure-law/. For more on SS4A, visit https://www.transportation.gov/grants/SS4A.

State Funding
Senate Bill 1 (SB 1)
SB1, the Road Repair and Accountability Act of 2017, is a long-term transportation reform and funding package. The bill includes new revenues that address a variety of transportation projects, such as road safety improvements, street repair, transit, and roadway and bridge construction. SB 1 provides more than $5 billion annually to transportation projects throughout California.
http://rebuildingca.ca.gov/
Highway Safety Improvement Program (HSIP)
Caltrans
The Highway Safety Improvement Program (HSIP) is one of the core federal-aid programs in the federal surface transportation act, Fixing America’s Surface Transportation Act (FAST). HSIP aims to significantly reduce traffic fatalities and severe injuries on all public roads—including non-State-owned public roads and roads on Tribal land—by funding eligible projects such as crosswalk markings, rapid flashing beacons, curb extensions, speed feedback signs, guard rails, pedestrian refuge islands, slurry seal, and other pavement markings.
https://dot.ca.gov/programs/local-assistance/fed-and-state-programs/highway-safety-improvement-program 86 Office of Traffic Safety (OTS) Grants
California Office of Traffic Safety
OTS strives to eliminate traffic deaths and injuries by granting funds to local and state public agencies for programs that enforce traffic laws, educate the public in traffic safety, and provide varied and effective means of reducing fatalities, injuries, and economic losses from crashes.
https://www.ots.ca.gov/grants/
Active Transportation Program (ATP) Grants
California Transportation Commission (CTC)
The ATP consolidates existing federal and state transportation programs, including the Transportation Alternatives Program (TAP), Bicycle Transportation Account (BTA), and State Safe Routes to School (SR2S), into a single discretionary grant program that focuses on making California a national leader in active transportation. The ATP aims to encourage active transportation by increasing the proportion of trips made by bicycle or on foot; increasing non-motorized user safety; reducing greenhouse gases; enhancing public health; and ensuring that disadvantaged communities share fully in program benefits. https://catc.ca.gov/programs/active-transportation-program State-Local Partnership Program (LPP)
CTC
Created by the Road Repair and Accountability Act of 2017 through SB1, the Local Partnership Program (LPP) annually appropriates $200 million from the Road Maintenance and Rehabilitation Account to local and regional transportation agencies that have passed sales tax measures, developer fees, or other imposed transportation fees. Funds are awarded for road maintenance and rehabilitation, sound walls, and other transportation improvement projects. LPP also funds local and regional agency projects that improve aging infrastructure, road conditions, active transportation, and health and safety.

Consistent with the intent behind SB1, the CTC intends this program to balance the need to direct increased revenue to the State’s highest transportation needs and the need to fairly distributing the economic impact of increased funding. https://catc.ca.gov/programs/sb1/local-partnership-program 87 Sustainable Transportation Grant Program
Caltrans
The Sustainable Transportation Planning Grant Program was created to support the Caltrans mission: provide a safe, sustainable, integrated, and efficient transportation system to enhance California’s economy and livability. Eligible planning projects must have a transportation nexus and ideally demonstrate that they directly benefit the multimodal transportation system. Sustainable Communities Grants will also improve public health, social equity, environmental justice, the environment, and provide other important community benefits.
https://dot.ca.gov/programs/transportation-planning/regional-planning/sustainable-transportation-planning-grants State Highway Operation and Protection Program (SHOPP)
Caltrans
SHOPP is the “fix-it-first” program from the State Highway System (SHS). SHOPP funds repair and preservation, emergency repairs, safety improvements, and some highway operational improvements on the SHS. Although SHOPP is intended for projects on statutorily designated State-owned roads, highways (including the interstate system), and bridges, it can be used for associated bicycle and pedestrian facilities. Revenues for the SHOPP are generated by federal and State gas taxes and are fiscally constrained by the State Transportation Improvement Program Fund Estimate that is produced by Caltrans and adopted by the CTC.
https://dot.ca.gov/programs/financial-programming/state-highway-operation-protection-program-shopp-minor-programshopp State Transportation Improvement Program (STIP)
CTC
The STIP is a biennial, five-year plan adopted by the CTC for future allocations of certain State transportation funds for State highway improvements, intercity rail, and regional highway and transit improvements. State law requires the CTC to update the STIP biennially, on even-numbered years, with each new STIP adding two new years to prior programming commitments.

CTC staff recommendations are based on the combined programming capacity for the Public Transportation Account (PTA) 88 and State Highway Account (SHA) as identified in the fund estimate adopted by the CTC. To be included in the STIP that is adopted by the CTC, projects must first be nominated by the MTC in its Regional Transportation Improvement Program (RTIP), or by Caltrans in its Interregional Transportation Improvement Program (ITIP). https://catc.ca.gov/programs/statetransportation-improvement-program Recreational Trails Program (RTP)
California Department of Parks and Recreation
RTP annually provides federal funds for recreational trails and trail-related projects. The RTP is administered at the federal level by the FHWA and at the state level by the California Department of Parks and Recreation (DPR) and the Department of Transportation (Caltrans) Active Transportation Program (ATP). Eligible non-motorized projects include acquisition of easements and fee simple title to property for recreational trails and recreational trail corridors; and development or rehabilitation of trails, trailside, and trailhead facilities. https://www.parks.ca.gov/?page_id=24324
Affordable Housing and Sustainable Communities (AHSC) Program California Strategic Growth Council
The AHSC program aims to reduce greenhouse gas emissions through projects that implement land-use, housing, transportation, and agricultural land preservation practices to support infill and compact development and that support related and coordinated public policy objectives. The AHSC program includes transportation focuses related to reducing air pollution, improving conditions in disadvantaged communities, supporting or improving public health, improving connectivity and access to jobs, increasing options for mobility, and increasing transit ridership. Funding for the AHSC Program is provided from the Greenhouse Gas Reduction Fund (GGRF), an account established to receive cap-and-trade auction proceeds. https://sgc.ca.gov/programs/ahsc/
89 Transformative Climate Communities (TCC) Program
California Strategic Growth Council
Established by Assembly Bill 2722, the TCC program funds development and implementation of neighborhood-level transformative climate community plans that include multiple coordinated greenhouse gas emissions reduction projects that provide local economic, environmental, and health benefits to disadvantaged communities. The TCC Program helps realize the State’s vision of vibrant communities and landscapes and demonstrates how meaningful community engagement coupled with strategic investments in transportation, housing, food, energy, natural resources, and waste can reduce greenhouse gas emissions and pollution, advance social and health equity, and enhance economic opportunity and community resilience. The TCC Program funds both implementation and planning grants. While the program can fund a variety of projects, transportation-related projects can include developing active transportation and public transit projects; supporting transit ridership programs and transit passes for low-income riders; expanding first/last mile connections; building safe and accessible biking and walking routes; and encouraging education and planning activities to promote increased use of active transportation modes.
https://sgc.ca.gov/programs/tcc/
Environmental Enhancement and Mitigation (EEM) Grant Program California Natural Resources Agency
The EEM program authorizes the California State Legislature to allocate up to $7 million each fiscal year from the Highway Users Tax Account. EEM projects must contribute to mitigation of the environmental effects of transportation facilities. The EEM Program does not generally fund commute-related trails or similar bicycle and pedestrian infrastructure. However, EEM does fund recreational and nature trails as part of storm water management or green infrastructure projects. https://catc.ca.gov/programs/environmental-enhancement-mitigation 90 Urban Greening Grant Program
California Natural Resources Agency
Part of the California State Senate Bill 859, the Urban Greening Program is funded by the Greenhouse Gas Reduction Fund to support the development of green infrastructure projects that reduce greenhouse gas emissions and other benefits. To maximize economic, environmental, and public benefits, priority is given to projects in disadvantaged communities. The Urban Greening Program funds projects that reduce greenhouse gases by sequestering carbon, decreasing energy consumption, and reducing vehicle miles traveled while transforming the built environment into places that are more sustainable, enjoyable, and effective at creating healthy and vibrant communities. These projects will establish and enhance parks and open space by using natural solutions to improve air and water quality, reducing energy consumption, and creating more walkable and bikeable trails.
https://files.resources.ca.gov/grants/urban-greening/
Environmental Justice (EJ) Small Grants Program
California Environmental Protection Agency
EJ Small Grants provide funding to help eligible non-profit community organizations and federally-recognized Tribal governments address environmental justice issues in areas disproportionately affected by environmental pollution and hazards. EJ Small Grants are awarded on a competitive basis with a maximum amount $50,000 per grant. EJ Small Grants can be used for a variety of environmental purposes and to augment community engagement, health, trainings, and programmatic opportunities in underserved communities.
https://calepa.ca.gov/envjustice/funding/
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 23-417
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Human Resources

SUBJECT
Adopt a Resolution Approving the Memoranda of Understanding between the City of Hayward and the International Association of Firefighters, Local 1909 and Authorizing Staff to Execute the Agreement

RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving the Memoranda of Understanding (MOU) between the City of Hayward and the Hayward Firefighters, Local 1909 and authorizing staff to execute the agreement.

SUMMARY
The current MOU with Hayward Firefighters, Local 1909 (“Local 1909”) expires on December 31, 2023.

The attached resolution will allow staff to execute Memoranda of Understanding with Local 1909 that amends the current agreement beginning January 1, 2024, through December 31, 2029. The amendments allow for administrative and legal language updates and modest salary and benefit adjustments, resulting in additional General Fund expenditures of approximately $7.92 million when compared to the budget model for the same five-year contract period (FY 2019 - FY 2024).

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Page 1 of 1 Printed on 6/23/2023
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Hayward City CouncilJune 27, 2023

Hayward City Council
June 27, 2023