Council Packet — Hayward City Council, June 27, 2023 (part 4 of 4)

DATE: June 27, 2023
TO: Mayor and City Council
FROM: Maintenance Services Director
SUBJECT: Maintenance District No. 1 Public Hearing: Adopt a Resolution to Approve the Final Engineer's Report, Confirm the Maximum Base Assessment Rate, Confirm the Fiscal Assessment Rate, Confirm the Assessment Diagram, Order the Levy and Collection of Fiscal Assessment; and Adopt a Resolution to Approve Funding Recommendations and Appropriate Revenue and Expenditure Budgets for Maintenance District No. 1 - Storm Drainage Pumping Station and Storm Drain Conduit - Pacheco Way, Stratford Road and Ruus Lane, for Fiscal Year 2024

RECOMMENDATION
That the City Council adopts two resolutions (Attachments II and III):

1. Approving the Engineer’s Report,

2. Confirming the Maximum Base Assessment (MBA) amounts,

3. Confirming the Fiscal Assessment Rate,

4. Confirming the Assessment Diagram,

5. Ordering the Levy and Collection of the Fiscal Assessment,

6. Approving the Funding Recommendation, and

7. Appropriating Revenue and Expenditure budgets for Maintenance District No. 2 for Fiscal Year 2024.

SUMMARY
This annual report is being provided, as required by the Hayward Municipal Code, to approve the annual assessment rate and expenditure budget. If the City Council adopts the attached resolutions, the revenue and expenditure budgets will be appropriated, and the final Assessor’s tax roll will be prepared and filed with the County Auditor’s Office allowing the assessments to be included in the FY 2024 tax roll.

MD 1 was formed in 1995 as a financial funding mechanism to fund the ongoing operation, maintenance, repair, and replacement of aStorm Water LiftStation (SWLS)in perpetuity. The SWLS was built by the developer as a condition of development for construction oftheStratford Village neighborhood. TheSWLSis the only privately builtSWLSin the City, built only to service the Stratford Village neighborhood. Following construction ofthe facility, the Alameda County Flood

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Control District(County) was asked to take over ownership and maintenance ofthe facility since the County operated similar facilities within the City and the County. The agreement signed by both parties calls for the City to act as an intermediary, using District funds to reimburse the County for annual expenses and supply District funds annually for a capital replacement fund.

The FY 2024 assessment charged to the 174 property owners is being recommended to be levied at the maximum amount allowed by law ($243.92), which is the same as the previous year. The District’s account balance is currently negative, and staff will be analyzing options to remedy the deficit account balance. The negative balance can be contributed to the following factors:

1. TheDistrict was formed withoutthe inclusion of an annual inflation factor in its Maximum Base Assessment Rate calculation.

2. Maintenance&Operation (M&O) charges from the County are inconsistent, and in recent years have gotten larger.

3. The CountywideSystem Upgrade charge to this districtis $503,980.

4. The recent Proposition 218 Election to increase the assessment did not pass.

BACKGROUND
Annual Report Compliance
In compliance with Section 10-10.25 ofthe Hayward Municipal Code, an annual Engineer’s Report is required to be submitted to the Council. The report is attached (Attachment III) and includes:

1. Description ofthe improvements to be operated, maintained, and serviced;

2. FY 2024 recommended budget;

3. FY 2024 maximum base assessment rate;

4. FY 2024 recommended assessment rate; and

5. Map ofthe benefit zone (assessment diagram).

Formation
On June 6, 1995, the Council ordered the formation of MD 1 to provide for the maintenance, operation, and capital repair and replacement of storm drainage improvements. A Storm Water Lift Station (SWLS) was constructed to pump storm water run-off outside the neighborhood and into a flood control channel(Ward Creek). The drainage basin includes 29.1 acres, of which 24.7 acres are residential, 1.9 acres are for a park site, and 2.5 acres are for the collector streets ofStratford Road and Ruus Lane. Pacheco Way does not drain into this basin system nor does the industrial property to the south. The total number of lots in the drainage basin is 174. The original assessment rate did not include an annual inflation factor, which impedes the District’s ability for revenue to keep up with expenses.

Following construction of the facility, the Alameda County Flood Control District(County) was asked to take over ownership and maintenance ofthe facility since the County operated similar facilities within the City and the County. The agreement signed by both parties calls for the City to act as an intermediary, using District funds to reimburse the County for annual expenses and

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supplying annual District funds to be deposited into a capital replacement fund. The storm water pumping facility includes a masonry building that houses theSupervisory Control andData Acquisition (SCADA) System, generator, and four pumps.

Static, Unchangeable Maximum Base Assessment Rate
As part of any district formation, a base annual M&O budget is established, along with a capital replacement estimate. These figures form the basis for the Maximum Base Assessment(MBA) rate, which is the maximum charge that a parcel can be assessed annually. As costs generally increase over time by inflation, many district MBAs include an annual inflation factor in the original calculation so that the assessment revenue can keep up with increases in expenses. In the case of this district, an inflation adjustment factor was notincluded in the original calculation;therefore, the MBA cannot be increased without holding a successful Proposition 218 ballot election.

Countywide System Upgrade
In 2018,the County notified the City of its CountywideSystem Upgrade Project.Stratford Village’s SWLS cost for this upgrade now totals $503,980. During FY 2019, FY 2020, and FY 2021 annual reports, staff advised the Council ofthe proposed County charges as the estimates were provided to the City.Since the last report, the County has informed the City of another $42,281 consultant bill.

Failed Proposition 218 Election
On May 4, 2021, the Council initiated a Proposition 218 election, with results tallied on June 22, 2021. The majority ofthe property owners who submitted ballots rejected a low-interest, longrepaymentterm $379,000 transfer of funds to pay for needed capital improvements, and to add an annual inflation factor to the maximum amount that can be charged annually. The measure overwhelmingly failed, with 69% of ballots cast(45/65) rejecting the increased assessment and inclusion of an annual inflation factor.

DISCUSSION
This district was established 26 years ago and did notinclude an inflation factor adjustment for revenue so that income could keep pace with expenditures. Over the years, the district has struggled to pay for basic M&O costs and contribute to a capital reserve, as seen below.

M&O is performed by the County under contract. Over the years, charges for M&O have been inconsistent. In FY 2017 and 2018, M&O charges had increased so much that the City delayed payment for one year to have discussions with the County.

In April 2018, the County alerted the City of additionalStratford VillageSWLS District costs. The County advised that they had commissioned consultants to complete a Pump Station Equipment Condition Assessment and were purchasing a new SCADA system which required design and construction consultants. The consultant studies and construction were systemwide, with the Stratford VillageSWLS District’s charges totaling $503,980 as shown on the following page. To date,three (3) payments have been made, which resulted in the depletion of the District’s capital reserve fund, leaving an outstanding balance of $337,489.

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Stratford Village SWLS District - Portion of Countywide System Upgrade4 Initial Consultant Fee (paid FY 2020) $87,597
Second Consultant Fee (paid FY 2021) $36,613
SCADA Construction $255,000
Equipment Rehabilitation (0-5 Years) $49,248
Equipment Rehabilitation (5-10 Years) $33,241
Third Consultant Fee5 (paid FY 2022) $42,281
Total Cost $503,980
Less: Payments Made ($166,491)
Remaining Unpaid Balance $337,489
(Legend: Paid, Unpaid)
For FY 2024, the District will collect a net annual amount of $41,721. For FY 2024, the District will budget $48,560 in annual expenses (which includes the County estimated M&O amount of $44,856). The estimated FY 2024 ending balance is projected to be in a net negative position, as shown below.

FY 2024Budget(Does not include $337,489 unpaid estimate from above) Starting Balance -$26,075
Net Revenue $41,721
Net Expenditures $48,560
Difference $-6,840
Ending balance -$32,915
This District does not currently have the funds, nor the ability to generate additional funds, to pay the outstanding Countywide System Upgrade Project costs. Staff has exhausted current options, which included a request for a long-term payment option from the County and/or a successful Proposition 218 Election. City staff will continue to work with Alameda County Flood Control District on solutions for the long-term solvency of the District. In addition to working with the County, staff is considering all remedies available to ensure that district assessments can adequately fund current and future maintenance, operation, and capital repairs as designed when the District was created. As part of this work, staff will lead a series of additional community meetings with a focus on community education that culminates with another Prop 218 election. To ensure the longterm fiscal and operational stability of the District, the City will consider other options, up to and including the possibility of dissolution ofthe District, ifthe Prop 218 election is unsuccessful. 4 Reference: Attachment IV – County FY 2022 Annual Report, Stratford Village Storm Water Lift Station, dated February 2021. 5 Reference: Attachment V – County Invoice dated April 13, 2021.

FISCAL IMPACT

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Staff has evaluated the District’s operating balance and confirms thatthe account has a negative balance which will continue to be negative through FY 2024.

PUBLIC CONTACT
City staff: 1) mailed a postcard notice to property owners to letthem know of the recommended FY 2024 assessment rate, and to alert them to three Public meetings where they could provide input (May 31, June 6, and June 27); 2) held a virtual community meeting via Zoom on May 31; and 3) will publish a legal notice in the East Bay Times on or before June 16, 2023.

NEXT STEPS
If the City Council adopts the two attached resolutions (Attachments II and III), the Final Engineer’s Report (Attachment IV) will be approved, the revenue and expenditure budgets will be appropriated, and the final Assessor’s tax roll (Attachment V) will be prepared and filed with the County Auditor’s Office allowing the assessments to be included in the FY 2024 tax roll.

Prepared by: Manny Grewal, Management Analyst
Recommended by: Todd Rullman, Maintenance Services Director Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23- _
Introduced by Council Member
RESOLUTION APPROVING THE ENGINEER’S REPORT, RECONFIRMING

MAXIMUM BASE ASSESSEMNT RATE, CONFIRMING THE ASSESSMENT

DIAGRAM AND FISCAL ASSESSMENT, AND ORDERING LEVY AND
COLLECTION OF FISCAL ASSESSMENTS FOR FISCAL YEAR 2024 FOR MAINTENANCE DISTRICT NO. 1: STORM DRAINAGE PUMPING STATION

AND STORM DRAIN -PACHECO WAY, STRATFORD ROAD, AND RUUS LANE WHEREAS, by adopting Resolution No. 23-136 on June 6, 2023, this City Council approved the preliminary Engineer's Report and declared intention to levy assessments for Fiscal Year 2024 in accordance with the provisions of Section 10-10.25 of the Hayward Municipal Code; and
WHEREAS, said report was duly made and filed, and duly considered by this City Council and found to be sufficient in every particular, whereupon it was determined that said report should stand as the Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid resolution, and that June 27, 2023, at the hour of 7:00 p.m., in the regular meeting place of this Council, City Council Chambers, 777 B Street, 2nd Floor, Hayward, California, has been appointed as the time and place for a hearing by this City Council for approval of the Engineer’s Report and levy of assessments; and WHEREAS, at the appointed time and place, said hearing was duly and regularly held, and all interested persons desiring to be heard were given an opportunity to be heard, and all matters and things pertaining to said levy were fully heard and considered by this City Council; and
WHEREAS, the Maximum Base Assessment Rate is clarified to be $243.92 per parcel, based upon a review of the originally adopted district formation budget which included a Maximum Base Assessment Rate of $243.92 per parcel.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward as follows:

1. The public interest, convenience, and necessity require that the levy be assessed;

2. The properties benefitted by the improvements and to be assessed in order to reimburse the costs and expenses thereof, and the exterior boundaries thereof, are shown on the maintenance district diagram attached hereto as Exhibit "A" and included in the Engineer's Report;

ATTACHMENT II

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3. Said Engineer's Report as a whole and each part thereof, to wit:
(a) The engineer's estimate of the itemized and total costs and expenses of the improvements and of the incidental expenses in connection therewith and the method of cost allocation and schedule of assessments;
(b) Assessment roll, identifying the property within the district and setting the base monetary obligation of each property owner;
(c) The maintenance district diagram;
(d) The map of the maintenance district showing the boundaries and the respective parcels within the district; is finally approved and confirmed and incorporated herein.

4. The public interest, convenience, and necessity require that a levy on each parcel in the District, the exterior boundaries of which are shown by a map thereof filed in the office of the City Clerk and made a part hereof by reference, which is benefitted by the Maximum Base Assessment Rate, be made at $243.92 per parcel.

5. Adoption of the Engineer's Report as a whole, estimate of the costs and expenses, the diagram, the assessment and the collection of fees as contained in said report, as hereinabove determined and ordered, is intended to and shall refer and apply to said report, or any portion thereof, as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, heretofore duly adopted by or made by this City Council.

6. The fiscal assessment in the amount of $243.92 per parcel to pay the costs and expenses of the maintenance of the improvements is hereby levied, and the remaining funds on deposit in the improvement fund are to cover the expenses for Fiscal Year 2024, and the City of Hayward Director of Finance is hereby directed to expend said money for the maintenance of the improvements set forth in this resolution and described in the Engineer’s Report, and it is hereby determined to order the collection of $243.92 per parcel.

7. Based on the oral and documentary evidence offered and received, including the Engineer's Report, this City Council expressly finds and determines:
(a) That each of the parcels in the district will be specially benefitted by the improvements at least in the amount, if not more than the amount, of the assessment apportioned against the parcel;
(b) That there is substantial evidence to support this finding and determination as to special benefit;

ATTACHMENT II

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(c) Any public property owned by any public agency and in use in the performance of a public function with the district shall not be assessed.;

8. Immediately upon the adoption of this resolution, but in no event later than the third Monday in August following such adoption, SCI Consulting Group shall file a certified copy of this resolution, the diagram, and the assessment with the Auditor of the County of Alameda. Upon such filing, the County Auditor shall enter on the county assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment. The assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments. After collection by the County of Alameda, the net amount of the assessments, after deduction of any compensation due the county of collection, shall be paid to the Director of Finance of the City of Hayward.

9. Upon receipt of monies representing assessments collected by the county, the Director of Finance of the City of Hayward shall deposit the monies in the City treasury to the credit of a Special Revenue Fund, under the distinctive designation of said Maintenance District No. 1 - Storm Drainage Pumping Station and Storm Drain Conduit - Pacheco Way, Stratford Road and Ruus Lane. Monies in said improvement fund shall be expended only for said maintenance of the improvements set forth in the Engineer’s Report, referenced in this resolution.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2023 ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:
__________________________________________
City Attorney of the City of Hayward

ATTACHMENT III

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HAYWARD CITY COUNCIL
RESOLUTION NO. 23- _
Introduced by Council Member

RESOLUTION APPROVING FUNDING RECOMMENDATIONS AND

APPROPRIATING THE SPECIAL REVENUE FUNDS FOR MAINTENANCE DISTRICT NO.1 FOR FISCAL YEAR 2024
WHEREAS, the City Council considered the annual budget and engineer’s report for Maintenance District No. 1 during a duly noticed public hearing on June 27, 2023.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Council hereby approves and adopts the Maintenance District No. 1 funding recommendations for Fiscal Year 2024, as shown in the attached Exhibit A, in a total expenditure amount not to exceed $48,560, which is incorporated by reference herein.

BE IT FURTHER RESOLVED, that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Maintenance District No. 1 budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.

IN COUNCIL, HAYWARD, CALIFORNIA, June 27, 2023
ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED AS TO FORM:

ATTEST:

City Clerk of the City of Hayward
City Attorney of the City of Hayward

ATTACHMENT III

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Exhibit A
FY 2024 Fund Appropriation City Operating Budget Special Revenue Fund 270 MD 1 $48,560
Special Revenue Fund Total $48,560
Fiscal Year 2024 ENGINEER’S REPORT
City of Hayward
Maintenance District No. 1
June 2023
Final Report

ATTACHMENT IV
City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024
Page i
City of Hayward
City Council
Mark Salinas, Mayor
Angela Andrews, Mayor Pro Tempore
Ray Bonilla Jr., Council Member
Dan Goldstein, Council Member
Julia Roche, Council Member
George Syrop, Council Member
Francisco Zermeño, Council Member
Clerk of the Council
Miriam Lens
City Manager
Kelly McAdoo
City Attorney
Michael Lawson
Engineer of Work
SCI Consulting Group
City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024
Page ii
Table of Contents
Introduction....................................................................................................................1 Overview..............................................................................................................................1 Legislative Analysis...............................................................................................................2 Plans and Specifications..................................................................................................4 Introduction .........................................................................................................................4 Description of Improvements ...............................................................................................4 Fiscal Year 2024 Estimate of Cost and Budget.................................................................5 Estimate of Costs..................................................................................................................5 Alameda County Maintenance Contract, Facility Evaluation, & SCADA Upgrade....................6 Method of Apportionment .............................................................................................8 Assessment.....................................................................................................................9 Vicinity Map..................................................................................................................11 Assessment Diagram.....................................................................................................12 Appendix A - Assessment Roll.......................................................................................14 City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024
Page iii
List of Figures
Figure 1 – 2024 Estimate of Cost................................................................................................. 7 City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

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Introduction
Overview
On January 5, 1993, by Resolution No. 93-010, the City Council approved the vesting tentative map of Tract 6472, which authorized the subdivision of land on both sides of Stratford Road into 148 single-family home lots. Conditions of approval for Tentative Map Tract 6472, which included Final Tract Maps 6472, 6560, 6682 and 6683, included provisions for storm drainage improvements and construction of an approved stormwater pumping facility. The drainage area and the stormwater pumping facility were analyzed in documents prepared by Wilsey & Ham, Civil Engineers. These documents indicated the following: the drainage basin includes 29.1 acres, of which 24.7 acres are residential, 1.9 acres are for a park site, and 2.5 acres are for the collector streets associated with Stratford Road and Ruus Lane. Pacheco Way does not drain into this drainage basin system nor does the industrial property to the south.

In addition to the 143 lots identified above, final Tract Map 6682, with a total of 31 lots located immediately to the east of Chutney Road, was also approved. Therefore, the total number of residential lots in the drainage basin is 174. In addition to the residential lots, there is a park located on one parcel of land.

On April 18, 1995, the City Council approve the preliminary Engineer’s report, and on May 23, 1995, a public meeting was held to allow affected property owners an opportunity to speak. On June 6, 1995, by Resolution No. 95-103, the City Council ordered the formation of Maintenance District No. 1 to provide for the operation and maintenance of the storm drainage improvements and the stormwater pumping facility to serve the drainage basin. The FY 1996 Engineer’s Report (formation report) included a FY 1996 Engineer’s Cost Estimate of $42,686.37.

A Storm Water Lift Station (SWLS) was constructed to pump storm water run-off for the developed area which is adjacent to the Alameda County Flood Control and Water Conservation District's (“Flood Control District”) Line B, Zone No. 3A. The plans for the lift station were approved by the City and the Flood Control District. The SWLS was designed with capacity for only the development of the area encompassing the 174 parcels. No added capacity was constructed for run-off from other areas such as the Georgian Manor and Spanish Ranch Mobile Home Parks, which are presently served by a privately owned and operated pumping facility located within each park.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

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An agreement between the City and the Flood Control District transferred ownership of the SWLS to the Flood Control District. The agreement states that the Flood Control District concurred with the SWLS transfer subject to the City providing the Flood Control District with the funds to operate, maintain, and provide for capital equipment replacement and for modifications that may become necessary for the optimal performance of the SWLS.

Each year the City evaluates the need to increase the annual assessment to ensure there are adequate funds to continue to provide proper operation, maintenance, and capital replacement of the storm water pumping facilities within Maintenance District No. 1. As part of this effort, no later than December 1, the Flood Control District is required to furnish the City with an itemized estimate of the cost to operate, maintain, and supplement the capital equipment replacement fund for the fiscal year commencing on the next July 1.

Should the capital equipment replacement fund be inadequate to cover unscheduled/emergency repairs, equipment replacement or modifications that are found to be necessary for the normal and safe performance of the Storm Water Lift Station (SWLS), the Flood Control District will provide the City with written notice of the need for additional funding.

Currently there are not sufficient funds to replace the Maintenance District No. 1 capital facilities when they reach the end of their useful lives.

Legislative Analysis
Proposition 218 Compliance
On November 5, 1996, California voters approved Proposition 218 entitled "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. While its title refers only to taxes, Proposition 218 established new procedural requirements for the formation and administration of assessment districts.

Proposition 218 stated that any existing assessment imposed exclusively to finance the capital costs or maintenance and operation expenses for sidewalks, streets, sewers, water, flood control, drainage systems, or vector control on or before November 6, 1996, shall be exempt from the procedures and approval process of Proposition 218, unless the assessments are increased.

Maintenance District No. 1 imposes an assessment exclusively for flood control and drainage improvements.

Proposition 218 defines increased, when applied to an assessment, as a decision by an agency that does either of the following:
 Increases any applicable rate used to calculate the assessment.  Revises the methodology by which the assessment is calculated, if that revision results in an increased amount being levied on any person or parcel.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

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The formation methodology used to calculate the MBA that could be levied in any given year allows the MBA from the prior year to be increased by the prior year’s change in the Consumer Price Index. Therefore, based upon the review of the City Attorney, imposing the assessment adjustment each year based upon the prior year’s increase in the Consumer Price Index does not require Proposition 218 proceedings.

Noticing, Public Comment, and Public Hearing
Noticing and information regarding this report were provided via the following methods: 1) a notice was mailed to all affected property owners to provide detail of their recommended FY 2024 assessment rate and to alert them to three community meetings where they could provide input (May 31, June 6, June 27); and 2) published a legal notice in the East Bay Times on or before June 17, 2023.

On June 27, 2023, the City is proposing to hold a public hearing to provide an opportunity for any interested person to be heard. After the public hearing, the Council may adopt a resolution setting the annual assessment amounts as originally proposed or as modified. Following the adoption of this resolution, the final assessor’s roll will be prepared and filed with the Alameda County Auditor’s Office to be included on the FY 2024 tax roll. Payment of the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes.

All funds collected through the assessment must be placed in a special fund and can only be used for the purposes stated within this report.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

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Plans and Specifications
Introduction
The annual Engineer’s Report includes: (1) a description of the improvements to be operated, maintained, and serviced; (2) an estimated budget, (3) the maximum base assessment rate, and (4) a listing of the proposed collection rate to be levied upon each assessable lot or parcel.

Description of Improvements
The facilities, which have been constructed within the City of Hayward's Maintenance District No. 1 boundaries, and those which may be subsequently constructed, will be operated, maintained, and serviced and are generally described as follows:

The Stratford Village Storm Water Lift Station (SWLS):
 2 - 15 H.P. Pumps
 1 - 5 H.P. Pump
 1 - 3 H.P. Dewatering Pump
 1 - Generator
 1 - Supervisory Control and Data Acquisition (SCADA) System  1 - Masonry Building to House the SCADA System and Generator The operation and servicing of these facilities include but are not limited to personnel; electrical energy; materials, including diesel fuel and oil; hazardous materials clean up; and appurtenant facilities as required to provide sufficient run-off capacity.

Maintenance means the furnishing of services and materials for the ordinary and usual operations, maintenance, and servicing of the SWLS, including repair, removal or replacement of all or part of any of the SWLS.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

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Fiscal Year 2024 Estimate of Cost and Budget
Estimate of Costs
Chapter 10, Article 10, Section 10-10.25 of the Hayward Municipal Code and as supplemented by the provisions of Chapter 26 of Part 3 of Division 7 of the Streets and Highways Code of the State of California provides that the total cost of operation, maintenance and servicing of the storm drainage improvements and storm water pumping station can be recovered by the District.

Incidental expenses including administration of the District, engineering fees, legal fees and all other costs associated with these improvements can also be included.

Tract No. 6472, 6560, 6682, 6683 & 6682
Formed: June 6, 1995
Resolution Number: 95-103
FY 2024
Maximum Base Assessment Rate: $243.92
Assessment Amount per Parcel: $243.92
Number of Parcels: 174
Assessment Income: $42,442.08
The following is an overview of the FY 2024 assessment district:
 Maximum Base Assessment (MBA) Rate: is unchanged from the original amount of $243.92 per parcel, set when the District was created.
 Annual CPI increase: the maximum base assessment amount cannot be increased annually based upon the prior year’s change in the CPI.  Assessment revenue: the FY 2024 amount needed to operate and maintain the facilities and contribute to the capital reserve is: $42,442.08.
 Annual assessment charge: each of the 174 parcels shall be apportioned an equal share of the total assessment for this zone as the special benefit derived by the individual parcels is indistinguishable from each other. The FY 2024 per parcel charge will remain the same as the FY 2023 amount of $243.92 per parcel. This amount is at the maximum base assessment and is sufficient for maintaining levels of service and for keeping a reserve balance.
 Proposition 218: Future increases in the assessment amount above the MBA amount would require the noticing and balloting of property owners per the requirements of Proposition 218.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

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Alameda County Maintenance Contract, Facility Evaluation, & SCADA Upgrade In 2018, the County informed the City of the study, the estimated costs, and the need to repair and replace the infrastructure. The total proposed cost estimate from Alameda County was presented to the City in 2020, totaled $461,699. To date, $87,597 of that amount has been paid to the County, depleting the District’s capital reserve account. An additional payment of $36,613 was made in FY 2021 to cover the second consultant fee. In February 2021, the County presented a third consultant invoice to the City for $42,281, increasing the total project cost to $503,980.

To complete the recommended project scope, an outstanding amount of $379,770 is required. To fund this outstanding amount, a Proposition 218 assessment balloting was conducted to propose an increase to the annual assessment and adding an annual cost-of-living adjustment mechanism to upgrade and restore this neighborhood’s flood control infrastructure to the condition, efficiency, reliability, and effectiveness that was originally intended.

On June 22, 2021, the City Council conducted a public hearing to tabulate property owner ballots regarding formation and levying of assessments for the Stratford Village Flood Control Facilities Improvement Assessment District (MD1-2021). The tabulation resulted in a majority protest in opposition to the proposed assessment; therefore, the assessment was not imposed. As a result, the District remains underfunded and the needed capital improvements will not be made at this time. City staff will continue to work with Alameda County Flood Control District on solutions for the long-term solvency of the District. In addition to working with the County, staff is considering all remedies available to ensure that district assessments can adequately fund current and future maintenance, operation and capital repairs as was designed when the District was created. As part of this work, staff will lead a series of additional community meetings with a focus on community education that culminates with another Prop 218 election. To ensure the long-term fiscal and operational stability of the District, the City will consider other options, up to and including dissolution, if the election is unsuccessful.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

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Figure 1 – 2024 Estimate of Cost
City of Hayward
Maintenance District No. 1 - Pacheco Wy., Stratford Rd., Russ Ln., & Ward Crk.

Fund 270, Project 3745
Established 1993, 174 Parcels
FY 2021 FY 2022 FY 2023 FY 2024
Budget Detail Actual Actual Estimated Proposed
Assessment
a. Maximum Base Assessment Amount 243.92 243.92 243.92 243.92 b. Annual Per Parcel Assessment 243.92 243.92 243.92 243.92 c. # of Parcels 174 174 174 174
d. Total Amount Assessed for the District: 42,442 42,442 42,442 42,442 Income
a. Annual Assessment Revenue 42,647 42,910 42,442 42,442 b. Minus County Tax Collection Fee (1.7%) (722) (722) (722) (722) c. Other 92 - - -
d. Total Revenue: 42,017 42,188 41,721 41,721
Services
a. Utilities: PGE 1,680 2,390 2,461 2,535
b. Pump Station O&M - ACFCD 54,613 42,281 43,549 44,856 c. Proposition 218 - 27,500 - -
d. Property Owner Noticing - - 103 106
e. Annual Reporting 553 1,012 1,032 1,063
f. City Administration 3,605 - - -
g. Total Expenditures: 60,451 73,183 47,146 48,560
Account Balance
a. Beginning Account Balance 28,780 10,345 (20,649) (26,075) b. Net Change (Revenue - Expenditures) (18,434) (30,995) (5,425) (6,840) c. Ending Account Balance: 10,345 (20,649) (26,075) (32,915) City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

Page 8 ends

Method of Apportionment
Chapter 10, Article 10, Section 10-10.25 of the Hayward Municipal Code and as supplemented by the provisions of Chapter 26 of Part 3 of Division 7 of the Streets and Highways Code of the State of California permits the establishment of assessment districts by agencies to finance the maintenance and operation of drainage and flood control services, which include the operation, maintenance, and servicing of pump stations.

Proposition 218 requires that maintenance assessments must be levied according to benefit rather than according to assessed value. In addition, Article XIIID, Section 4(a) of the California Constitution limits the amount of any assessment to the proportional special benefit conferred on the property.

Because assessments are levied on the basis of benefit, they are not considered a tax, and, therefore, are not governed by Article XIIIA of the California Constitution.

Article XIIID of the California Constitution provides that publicly owned properties must be assessed unless there is clear and convincing evidence that those properties receive no special benefit from the assessment. Exempted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements, and rights-of-ways.

The land uses within Maintenance District No. 1 consist of 174 residential parcels and one park parcel. These parcels receive a special benefit in that the pumping station and the storm drains protect the residential parcels and park parcel from storm water flooding. Even though there are only minor structures located on the park parcel it does receive special benefit from flood control improvements and services.

It is estimated that all residential and park parcels derive similar benefits from the flood control improvements and services, therefore the method for spreading the annual costs is on a per parcel basis.

The projected Fiscal Year 2024 maintenance and operation are estimated to be $48,560. The expense does not include the deposit of funds into a capital replacement fund. The collection rate for Fiscal Year 2024 will be at the maximum assessment rate of $243.92 per parcel.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

Page 9 ends

Assessment
WHEREAS, the City Council of the City of Hayward, County of Alameda, California, Pursuant to Chapter 26 of Part 3 of Division 7 of the Streets and Highways Code of the State of California, and Chapter 10, Article 10, Section 10-10.25 of the Hayward Municipal Code, and in accordance with Resolution No. 23-136, preliminarily approving the Engineer’s Report, as adopted by the City Council of the City of Hayward, on June 6, 2023, and in connection with the proceedings for; WHEREAS,said Resolution directed the undersigned Engineer of Work to prepare and file a report presenting an estimate of costs, a diagram for the Assessment District and an assessment of the estimated costs of the improvements upon all assessable parcels within the Assessment District, to which Resolution and the description of said proposed improvements therein contained, reference is hereby made for further particulars;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me and the order of the City Council of the City of Hayward, hereby make the following assessments to cover the portion of the estimated cost of Improvements, and the costs and expenses incidental thereto to be paid by the Assessment District.

As required, an Assessment Diagram is hereto attached and made a part hereof showing the exterior boundaries of the Assessment District. The distinctive number of each parcel or lot of land in the Assessment District is its Assessor Parcel Number appearing on the Assessment Roll.

I do hereby assess and apportion said net amount of the cost and expenses of the Improvements, including the costs and expenses incident thereto, upon the parcels and lots of land within said Assessment District, in accordance with the special benefits to be received by each parcel or lot from the improvements, and more particularly set forth in the Estimate of Costs and Method of Assessment hereto attached and by reference made a part hereof.

The assessments are made upon the parcels or lots of land within Assessment District, in proportion to the special benefits to be received by the parcels or lots of land, from the Improvements.

Each parcel or lot of land is described in the Assessment Roll by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the fiscal year 2024. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of the County.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

Page 10 ends

I hereby place opposite the Assessor Parcel Number for each parcel or lot within the Assessment Roll, the amount of the assessment for the fiscal year 2024 for each parcel or lot of land within said Maintenance District No. 1.

Dated: June 8, 2023
Engineer of Work
By ____________________________
John W. Bliss, License No. C052091
City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

Page 11 ends

Vicinity Map
City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

Page 12 ends

Assessment Diagram
The boundary of the City of Hayward's Maintenance District No. 1 is on file in the Office of the Hayward City Clerk and is incorporated in this report on page 13.

A detailed description of the lines and dimensions of each lot or parcel within the Assessment District are those lines and dimensions shown on the maps of the Assessor of the County of Alameda for Fiscal Year 2024.

For additional information as to the bearings, distances, monuments, easements, etc. of subject subdivisions, reference is hereby made to Final Tract Maps No. 6472, 6560, 6682 and 6683 filed in the Office of the Recorder of Alameda County.

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

Page 13 ends

City of Hayward
Maintenance District No. 1
Engineer’s Report FY 2024

Page 14 ends

Appendix A - Assessment Roll
A list of names and addresses of the owners of all parcels within the City of Hayward's Maintenance District No. 1 are shown on the last equalized Property Tax Roll of the Assessor of the County of Alameda. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the Office of the Hayward City Clerk.

ATTACHMENT V
1 FY 2024 Assessment Roll
Maintenance District No. 1
174 Parcels Total Assessment: $42,442.08
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
464 -0121-001-00 $243.92 464 -0121-040-00 $243.92
464 -0121-002-00 $243.92 464 -0121-041-00 $243.92
464 -0121-003-00 $243.92 464 -0121-042-00 $243.92
464 -0121-004-00 $243.92 464 -0121-049-00 $243.92
464 -0121-005-00 $243.92 464 -0121-050-00 $243.92
464 -0121-006-00 $243.92 464 -0121-051-00 $243.92
464 -0121-007-00 $243.92 464 -0121-052-00 $243.92
464 -0121-008-00 $243.92 464 -0121-053-00 $243.92
464 -0121-009-00 $243.92 464 -0121-054-00 $243.92
464 -0121-010-00 $243.92 464 -0121-055-00 $243.92
464 -0121-011-00 $243.92 464 -0121-056-00 $243.92
464 -0121-012-00 $243.92 464 -0121-057-00 $243.92
464 -0121-013-00 $243.92 464 -0121-058-00 $243.92
464 -0121-014-00 $243.92 464 -0121-059-00 $243.92
464 -0121-015-00 $243.92 464 -0121-060-00 $243.92
464 -0121-016-00 $243.92 464 -0121-061-00 $243.92
464 -0121-017-00 $243.92 464 -0121-062-00 $243.92
464 -0121-018-00 $243.92 464 -0121-063-00 $243.92
464 -0121-019-00 $243.92 464 -0121-064-00 $243.92
464 -0121-020-00 $243.92 464 -0121-065-00 $243.92
464 -0121-021-00 $243.92 464 -0121-066-00 $243.92
464 -0121-022-00 $243.92 464 -0121-067-00 $243.92
464 -0121-023-00 $243.92 464 -0121-068-00 $243.92
464 -0121-024-00 $243.92 464 -0121-069-00 $243.92
464 -0121-025-00 $243.92 464 -0121-070-00 $243.92
464 -0121-026-00 $243.92 464 -0121-071-00 $243.92
464 -0121-027-00 $243.92 464 -0121-072-00 $243.92
464 -0121-028-00 $243.92 464 -0121-073-00 $243.92
464 -0121-029-00 $243.92 464 -0121-074-00 $243.92
464 -0121-030-00 $243.92 464 -0121-075-00 $243.92
464 -0121-031-00 $243.92 464 -0121-076-00 $243.92
464 -0121-032-00 $243.92 464 -0121-077-00 $243.92
464 -0121-033-00 $243.92 464 -0121-078-00 $243.92
464 -0121-034-00 $243.92 464 -0121-080-00 $243.92
464 -0121-035-00 $243.92 464 -0121-081-00 $243.92
464 -0121-036-00 $243.92 464 -0121-082-00 $243.92
464 -0121-037-00 $243.92 464 -0121-083-00 $243.92
464 -0121-038-00 $243.92 464 -0121-084-00 $243.92
464 -0121-039-00 $243.92 464 -0121-085-00 $243.92

ATTACHMENT V
2 FY 2024 Assessment Roll
Maintenance District No. 1
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
464 -0121-086-00 $243.92 464 -0122-031-00 $243.92
464 -0121-087-00 $243.92 464 -0122-032-00 $243.92
464 -0121-088-00 $243.92 464 -0122-033-00 $243.92
464 -0121-089-00 $243.92 464 -0122-034-00 $243.92
464 -0121-090-00 $243.92 464 -0122-035-00 $243.92
464 -0121-091-00 $243.92 464 -0122-036-00 $243.92
464 -0121-092-00 $243.92 464 -0122-037-00 $243.92
464 -0121-093-00 $243.92 464 -0122-038-00 $243.92
464 -0121-094-00 $243.92 464 -0122-039-00 $243.92
464 -0121-095-00 $243.92 464 -0122-040-00 $243.92
464 -0121-096-00 $243.92 464 -0122-041-00 $243.92
464 -0122-003-00 $243.92 464 -0122-042-00 $243.92
464 -0122-004-00 $243.92 464 -0122-043-00 $243.92
464 -0122-005-00 $243.92 464 -0122-044-00 $243.92
464 -0122-006-00 $243.92 464 -0122-045-00 $243.92
464 -0122-007-00 $243.92 464 -0122-046-00 $243.92
464 -0122-008-00 $243.92 464 -0122-047-00 $243.92
464 -0122-009-00 $243.92 464 -0122-048-00 $243.92
464 -0122-010-00 $243.92 464 -0122-049-00 $243.92
464 -0122-011-00 $243.92 464 -0122-050-00 $243.92
464 -0122-012-00 $243.92 464 -0122-051-00 $243.92
464 -0122-013-00 $243.92 464 -0122-052-00 $243.92
464 -0122-014-00 $243.92 464 -0122-053-00 $243.92
464 -0122-015-00 $243.92 464 -0122-054-00 $243.92
464 -0122-016-00 $243.92 464 -0122-055-00 $243.92
464 -0122-017-00 $243.92 464 -0122-056-00 $243.92
464 -0122-018-00 $243.92 464 -0122-057-00 $243.92
464 -0122-019-00 $243.92 464 -0122-058-00 $243.92
464 -0122-020-00 $243.92 464 -0122-059-00 $243.92
464 -0122-021-00 $243.92 464 -0122-060-00 $243.92
464 -0122-022-00 $243.92 464 -0122-061-00 $243.92
464 -0122-023-00 $243.92 464 -0122-062-00 $243.92
464 -0122-024-00 $243.92 464 -0122-063-00 $243.92
464 -0122-025-00 $243.92 464 -0122-064-00 $243.92
464 -0122-026-00 $243.92 464 -0122-065-00 $243.92
464 -0122-027-00 $243.92 464 -0122-066-00 $243.92
464 -0122-028-00 $243.92 464 -0122-067-00 $243.92
464 -0122-029-00 $243.92 464 -0122-068-00 $243.92
464 -0122-030-00 $243.92 464 -0122-069-00 $243.92

ATTACHMENT V
3 FY 2024 Assessment Roll
Maintenance District No. 1
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
464 -0122-070-00 $243.92 464 -0122-079-00 $243.92
464 -0122-071-00 $243.92 464 -0122-080-00 $243.92
464 -0122-072-00 $243.92 464 -0122-081-00 $243.92
464 -0122-073-00 $243.92 464 -0122-082-00 $243.92
464 -0122-074-00 $243.92 464 -0122-083-00 $243.92
464 -0122-075-00 $243.92 464 -0122-084-00 $243.92
464 -0122-076-00 $243.92 464 -0122-085-00 $243.92
464 -0122-077-00 $243.92 464 -0122-086-00 $243.92
464 -0122-078-00 $243.92 464 -0122-087-00 $243.92
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 23-031
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Director of Maintenance Services

SUBJECT
Maintenance District No. 2 Public Hearing: Adopt a Resolution to Approve the Final Engineer's Report, Confirm the Maximum Base Assessment Rate, Confirm the Fiscal Assessment Rate, Confirm the Assessment Diagram, Order the Levy and Collection of Fiscal Assessment; and Adopt a Resolution to Approve Funding Recommendations and Appropriate Revenue and Expenditure Budgets for Maintenance District No. 2 - Eden Shores Storm Water Buffer and Facilities, for Fiscal Year 2024

RECOMMENDATION
That the City Council adopts two resolutions (Attachments II and III):

1. Approving the Engineer’s Report,

2. Confirming the Maximum Base Assessment (MBA) amounts,

3. Confirming the Fiscal Assessment Rate,

4. Confirming the Assessment Diagram,

5. Ordering the Levy and Collection of the Fiscal Assessment,

6. Approving the Funding Recommendation, and

7. Appropriating Revenue and Expenditure budgets for Maintenance District No. 2 for Fiscal Year 2024.

SUMMARY
Maintenance District No. 2 (MD No.2) was established in 2003 to fund the operation, maintenance, and replacement of a water buffer and storm water pre-treatment pond that borders the Eden Shores residential community. Property owners in MD No.2 are also property owners in the Landscape and Lighting Assessment District 96-1, zone 10. Based on staff’s review of the district’s financial position, staff is recommending an increase to the FY 2024 assessment rate from the previous year, from $240.22 to $264.24. If the City Council adopts the attached two resolutions (Attachment II and III), the Final Engineer’s Report (Attachment IV) will be approved, the revenue and expenditure budgets will be appropriated, and the final Assessor’s tax roll will be prepared and filed with the County Auditor’s Office allowing the assessments to be included in the FY 2024 tax roll.

CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: PH 23-031

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution - Engineer’s Report
Attachment III Resolution - Appropriation
Attachment IV Final Engineer’s Report
Attachment V Assessment Roll
CITY OF HAYWARD Page 2 of 2 Printed on 6/23/2023
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DATE: June 27, 2023
TO: Mayor and City Council
FROM: Maintenance Services Director
SUBJECT: Maintenance District No. 2 Public Hearing: Adopt a Resolution to Approve the Final Engineer's Report, Confirm the Maximum Base Assessment Rate, Confirm the Fiscal Assessment Rate, Confirm the Assessment Diagram, Order the Levy and Collection of Fiscal Assessment; and Adopt a Resolution to Approve Funding Recommendations and Appropriate Revenue and Expenditure Budgets for Maintenance District No. 2 - Eden Shores Storm Water Buffer and Facilities, for Fiscal Year 2024

RECOMMENDATION
That the City Council adopts two resolutions (Attachments II and III):

1. Approving the Engineer’s Report,

2. Confirming the Maximum Base Assessment (MBA) amounts,

3. Confirming the Fiscal Assessment Rate,

4. Confirming the Assessment Diagram,

5. Ordering the Levy and Collection of the Fiscal Assessment,

6. Approving the Funding Recommendation, and

7. Appropriating Revenue and Expenditure budgets for Maintenance District No. 2 for Fiscal Year 2024.

BACKGROUND AND DISCUSSION

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In compliance with Section 10-10.25 of the Hayward Municipal Code, an annual Engineer’s Report is required to be submitted to the City Council for MD No.2 and is included as Attachment IV.

On June 24, 2003, by way of Resolution 03-102, the City Council ordered the formation of MD No.2 to provide for the maintenance and operation of a water buffer and storm water pretreatment facility. The water buffer consists of landscaping, recirculating pumps and filters, maintenance roads, a pedestrian bridge, and anti-predator and perimeter fencing. The benefit zone includes three residential tracts in Eden Shores (7317, 7360, 7361) totaling 534 homes. The funds collected from the property owners within MD No.2 pay for the annual operation and maintenance, along with contributing to a capital reserve fund, which will be utilized to repair or replace sections of fencing, pumps, or bridge components in the future.

A 2010 agreement between the City and the Alameda County Flood Control and Water Conservation District (Flood Control District) vests responsibility for the annual maintenance and operation of the pre-treatment storm water pond with the Flood Control District. The 2010 agreement states that the Flood Control District concurred with the acceptance of the pond, subject to MD No.2 providing the Flood Control District with sufficient funds to operate, maintain, and provide for capital replacement and modifications that may become necessary for the optimal performance of the pond.

Based on the staff’s review of the district’s financial position, staff is recommending an increase to the FY 2024 assessment rate from the previous year, from $240.22 to $264.24.

FISCAL AND ECONOMIC IMPACT
There is no fiscal impact to the City’s General Fund from this recommendation because expenditures are to be funded directly by assessment rates levied against each benefited property in MD No.2. The FY 2024 fund appropriation for the Special Revenue Fund is not to exceed $255,968.

STRATEGIC ROADMAP
This is a routine operational item and does not relate to any of the three Council Strategic Initiatives.

PUBLIC CONTACT
City staff: 1) mailed a postcard notice to property owners to let them know of their recommended FY 2024 assessment rate, and to alert them to three public meetings where they could provide input (May 31, June 6, and June 27); 2) held a virtual community meeting via Zoom on May 31; and 3) published a printed legal notice in the East Bay Times on June 16, 2023.

Page 3 of 3 ends

appropriated, and the final Assessor’s tax roll (Attachment V) will be prepared and filed with the County Auditor’s Office allowing the assessments to be included in the FY 2024 tax roll.

Prepared by: Manny Grewal, Management Analyst
Recommended by: Todd Rullman, MaintenanceServices Director Approved by:

Kelly McAdoo, City Manager

ATTACHMENT II

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HAYWARDCITY COUNCIL
RESOLUTION NO. 23-
Introduced by Council Member
RESOLUTION APPROVING THE FINAL ENGINEER’S REPORT, CONFIRMING

MAXIMUM BASE ASSESSMENT AMOUNT, CONFIRMING THE FISCAL

ASSESSMENT RATE, CONFIRMING THE ASSESSMENT DIAGRAM, AND

ORDERING THE LEVY AND COLLECTION OF THE FISCAL ASSESSMENT FOR FISCAL YEAR 2024 FOR MAINTENANCE DISTRICT NO. 2: EDEN SHORES

WATER BUFFER ZONE AND PRE-TREATMENT POND
WHEREAS, by adopting Resolution No. 23-137 on June 6, 2023, this City Council approved the Preliminary Engineer's Report and declared intention to levy assessments for FY 2024 in accordance with the provisions of Section 10-10.25 of the Hayward Municipal Code; and
WHEREAS, the Preliminary Engineer’s Report was duly made and filed, and duly considered by the City Council and found to be sufficient in every particular, and WHEREAS, a date of June 27, 2023, at the hour of 7:00 p.m. was appointed as the date and time for a public hearing before the City Council on the question of the levy of the proposed assessments, a notice of which proceedings was duly published; and WHEREAS, a public notice of the proposed assessment and of the City Council public hearing was published once in East Bay Times newspaper (June 16, 2023) and a postcard notice mailed (May 22, 2023) to each property owner of record for each parcel in Maintenance District No.2; and
WHEREAS, at the appointed date and time, said hearing was duly and regularly held, and all interested persons desiring to be heard were given an opportunity to be heard, and all matters and things pertaining to said levy were fully heard and considered by the City Council; and
WHEREAS, the City Council thereby confirms the maximum base assessment, assessment diagram, and fiscal assessment for Maintenance District No.2 prepared by and made a part of the Final Engineer’s Report to pay the costs and expenses thereof, and acquired the ability to order said levies for Maintenance District No.2.

ATTACHMENT II

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward, as follows:

1. The public interest, convenience, and necessity require that a levy be assessed for Maintenance District No.2.

2. That the properties benefitted by the improvements are to be assessed in order to reimburse the costs and expenses thereof, and the exterior boundaries thereof, are shown on the maintenance district assessment diagram attached hereto as Exhibit "A" and included in the Final Engineer's Report.

3. Said Final Engineer's Report, as a whole and each part thereof, is hereby approved, confirmed, and incorporated herein, including, but not limited, to the following:
(a) The Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith; and
(b) The diagram showing the zone of the assessment district, plans and specifications for the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within the District; and
(c) The assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the lots or parcels in said zone of the district be made in proportion to the estimated benefits to be received by such lot or parcel, respectively, from said maintenance and of the expenses incidental thereto, is approved and confirmed and incorporated herein.

4. Based on the oral and documentary evidence offered and received, including the Final Engineer's Report, the City Council expressly finds and determines:
(a) That each of the parcels in the district will be specially benefitted by the improvements at least in the amount, if not more than the amount, of the assessment apportioned against the parcel; and
(b) That there is substantial evidence to support this finding and determination as to special benefit; and
(c) The Any public property owned by any public agency and in use in the performance of a public function within the district shall not be assessed.

5. The public interest, convenience, and necessity require that a levy on each lot of parcels in MD No.2 be no more than the annually calculated Maximum Base Assessment rate for FY 2024, which is $1,125.80.

ATTACHMENT II

Page 3 of 4 ends

6. That the fiscal assessment in the amount of $264.24 per parcel is required to pay the costs and expenses of the maintenance of the improvements is hereby levied, and the remaining funds on deposit in the improvement fund are to cover the expenses for FY 2024.

7. Adoption of the Final Engineer's Report as a whole, the Maximum Base Assessment Rate, the fiscal assessment, the assessment diagram, the estimate of the costs and expenses, and the collection of fees as contained in said report, as hereinabove determined and ordered, is intended to and shall refer and apply to said report, or any portion thereof, as amended, modified, or revised or corrected by, or pursuant to and in accordance with, any resolution or order, if any, heretofore duly adopted by or made by the City Council.

8. The City of Hayward Director of Finance is hereby directed to expend said money for the maintenance of the improvements set forth in this resolution and described in the Final Engineer’s Report, and it is hereby determined to order the collection of $264.24 per parcel.

9. Immediately upon the adoption of this resolution, but in no event later than the third Monday in August following such adoption, SCI Consulting Group shall file a certified copy of this resolution, the assessment diagram, and the fiscal assessment with the Auditor of the County of Alameda. Upon such filing, the County Auditor shall enter on the county assessment roll opposite each lot or parcel of land the amount of assessment thereupon as shown in the assessment. The fiscal assessments shall be collected at the same time and in the same manner as county taxes are collected, and all laws providing for the collection and enforcement of county taxes shall apply to the collection and enforcement of the assessments. After collection by the County of Alameda, the net amount of the assessments, after deduction of any compensation due the county of collection, shall be paid to the Director of Finance of the City of Hayward.

10. Upon receipt of monies representing assessments collected by the county, the Director of Finance of the City of Hayward shall deposit the monies in the City treasury to the credit of a Special Revenue Fund 271, under the distinctive designation of said Maintenance District No.2 - Eden Shores Water Buffer Zone and Pre-treatment Pond. Monies in said improvement fund shall be expended only for said maintenance of the improvements set forth in the Engineer’s Report, referenced in this resolution.

ATTACHMENT II

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IN COUNCIL, HAYWARD, CALIFORNIA, June 27, 2023
ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward
APPROVED AS TO FORM:

City Attorney of the City of Hayward

ATTACHMENT III

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HAYWARDCITY COUNCIL
RESOLUTION NO. 23-
Introduced by Council Member

RESOLUTION APPROVING FUNDING RECOMMENDATIONS AND

APPROPRIATING THE SPECIAL REVENUE FUNDS FOR MAINTENANCE DISTRICT NO. 2 FOR FISCAL YEAR 2024
WHEREAS, the City Council considered the annual budget and engineer’s report for Maintenance District No. 2 during a duly noticed public hearing on June 27, 2023.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward, that the City Council hereby approves and adopts the Maintenance District No. 2 funding recommendations for Fiscal Year 2024, as shown in the attached Exhibit A, in a total expenditure amount not to exceed $255,968 which is incorporated by reference herein.

BE IT FURTHER RESOLVED that except as may be otherwise provided, any and all expenditures relating to the objectives described in the Maintenance District No. 2 budget are hereby approved and authorized and payments therefore may be made by the Director of Finance of the City of Hayward without further action of Council.

IN COUNCIL, HAYWARD, CALIFORNIA, June 27, 2023
ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST:

City Clerk of the City of Hayward
APPROVED AS TO FORM:

ATTACHMENT III

Page 2 of 2 ends

City Attorney of the City of Hayward
Exhibit A
FY 2024 Fund Appropriation City Operating Budget Special Revenue Fund 271 MD 2 $255,968
Special Revenue Fund Total $255,968
Fiscal Year 2024 ENGINEER’S REPORT
City of Hayward
Maintenance District No. 2
June 2023
Final Report

ATTACHMENT IV
City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024
Page i
City of Hayward
City Council
Mark Salinas, Mayor
Angela Andrews, Mayor Pro Tempore
Ray Bonilla Jr., Council Member
Dan Goldstein, Council Member
Julia Roche, Council Member
George Syrop, Council Member
Francisco Zermeño, Council Member
Clerk of the Council
Miriam Lens
City Manager
Kelly McAdoo
Maintenance Service Director
Todd Rullman
City Attorney
Michael Lawson
Engineer of Work
SCI Consulting Group
City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024
Page ii
Table of Contents
Introduction....................................................................................................................1 Overview.............................................................................................................................. 1 Legislative Analysis............................................................................................................... 1 Plans and Specifications..................................................................................................3 Introduction ......................................................................................................................... 3 Description of Improvements ............................................................................................... 3 Fiscal Year 2024 Estimate of Cost and Budget.................................................................4 Estimate of Costs.................................................................................................................. 4 Method of Apportionment .............................................................................................6 Assessment.....................................................................................................................7 Vicinity Map....................................................................................................................9 Assessment Diagram.....................................................................................................10 Appendix A - Assessment Roll.......................................................................................12 City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024
Page iii
List of Figures
Figure 1 – 2024 Estimate of Cost................................................................................................. 5 City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 1 ends

Introduction
Overview
On April 16, 2002, by Resolution No. 02‐043, the City Council approved the Final Map of Tract 7317 for a 114-lot residential subdivision, with 109 single‐family homes, located on the northerly side of Eden Shores Boulevard and westerly of the Union Pacific Railroad.

On November 26, 2002, by Resolution No. 02‐171, the City Council approved the Final Map of Tract 7361 for a 120 lot residential subdivision, with 116 single‐family homes, located on the southerly side of Eden Shores Boulevard and westerly of the Union Pacific Railroad.

On June 3, 2003, by Resolution No. 03‐083, the City Council approved the Final Map for Tract 7360, for a 318-lot residential subdivision, with 309 single‐family homes located on the southwesterly side of Eden Shores Drive and westerly of the Union Pacific Railroad. The additional lots in each subdivision, 27 in total, will be landscaped areas, parks, wetlands or buffer areas.

Conditions of approval for Tracts No. 7317, 7360 and 7361, included provisions for construction of a water buffer channel and storm‐water pretreatment pond, masonry walls, anti‐predator fences, and landscaping within the proposed development area. Maintenance District No. 2 provides a funding source to operate and maintain these improvements, including the furnishing of water and electrical energy along with debris removal, weeding, trimming, and pest control spraying.

On June 24, 2003, by Resolution No. 03‐102, the City Council ordered the formation of Maintenance District No. 2 to provide the funding for the operation and maintenance of these facilities. The FY 2004 Final Engineer’s Report (formation report) included a FY 2004 budget which proposed $343,875.00 in expenditures at buildout for an anticipated 525 assessable parcels which equated to Maximum Base Assessment (MBA) Rate of $655.00 per parcel. This MBA rate which may be levied is increased each fiscal year by the prior year’s change in the Consumer Price Index.

Legislative Analysis
Proposition 218 Compliance
On November 5, 1996, California voters approved Proposition 218 entitled "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. While its title City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 2 ends

refers only to taxes, Proposition 218 established new procedural requirements for the formation and administration of assessment districts.

Noticing, Public Comment, and Public Hearing
Noticing and information regarding this report were provided via the following methods: 1) a notice was mailed to all affected property owners to provide detail of their recommended FY 2024 assessment rate and to alert them to three community meetings where they could provide input (May 31, June 06, June 27); and 2) published a legal notice in the East Bay Times on or before June 17, 2023.

All funds collected through the assessment must be placed in a special fund and can only be used for the purposes stated within this report.

City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 3 ends

Plans and Specifications
Introduction
The annual Engineer’s Report includes: (1) a description of the improvements to be operated, maintained, and serviced; (2) a listing of the proposed collection rate to be levied upon each assessable lot or parcel; and (3) an estimated budget.

Description of Improvements
The facilities, which have been constructed within the City of Hayward's Maintenance District No. 2 boundaries, and those which may be subsequently constructed, will be operated, maintained, and serviced and are generally described as follows:
• Water Buffer Channel;
• Storm‐water Pre‐Treatment Pond;
• Masonry Walls;
• Anti‐predator Fences; and
• Miscellaneous Landscaping
The operation, maintenance and servicing of these improvements include, but are not limited to personnel, water (for irrigation and buffer replenishment), electrical energy, materials (including diesel fuel and oil), debris removal, weeding, trimming, pest control spraying, etc.

City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 4 ends

Fiscal Year 2024 Estimate of Cost and Budget
Estimate of Costs
Chapter 10, Article 10, Section 10‐10.25 of the Hayward Municipal Code and as supplemented by the provisions of Chapter 26 of Part 3 of Division 7 of the Streets and Highways Code of the State of California provides that the total cost of operation, maintenance and servicing of the water buffer channel, water treatment pond, masonry walls, anti‐predator fences and landscaping can be recovered by the District. Incidental expenses including administration of the District, engineering fees, legal fees and all other costs associated with these improvements can also be included.

Tract No. 7317, 7360 & 7361
Formed: June 24, 2003
Resolution Number: 03‐102
FY 2024
Maximum Base Assessment Rate: $1,125.80
Assessment Amount per Parcel: $264.24
Number of Parcels: 534
Assessment Income: $141,104.16
The following is an overview of the FY 2024 assessment district:
• Maximum Base Assessment (MBA) Rate: was increased from the prior year’s MBA rate of $1,069.14 to $1,125.80 by applying CPI-U for the San Francisco-Oakland-Hayward MSA (5.30% for the period February 2022 to February 2023). • Annual CPI increase: the MBA amount can increase annually based upon the prior year’s change in the CPI.
• Assessment revenue: the FY 2024 amount needed to operate and maintain the facilities and contribute to the capital reserve is: $141,104.16.
• Annual assessment charge: each of the 534 parcels shall be apportioned an equal share of the total assessment for this zone as the special benefit derived by the individual parcels is indistinguishable from each other. The FY 2024 per parcel charge will increase from the previous year from $240.22 to $264.24. This amount is below the MBA and is sufficient for maintaining levels of service and for keeping a reserve balance. In future years, if there is a need for additional funds, the assessment amount may be increased up to the MBA amount.

City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 5 ends

• Proposition 218: Future increases in the assessment amount above the MBA amount would require the noticing and balloting of property owners per the requirements of Proposition 218.

Figure 1 – 2024 Estimate of Cost
City of Hayward
Maintenance District No. 2 - Eden Shores - Water Buffer Fund 271, Project 3718
Established 2003, 534 Parcels
FY 2021 FY 2022 FY 2023 FY 2024
Actual Actual Estimated Proposed
Assessment
a. Maximum Base Assessment Amount 1,000.68 1,016.39 1,069.14 1,125.80 b. Annual Per Parcel Assessment 198.95 228.79 240.22 264.24 c. # of Parcels 534 534 534 534
d. Total Amount Assessed for the District: 106,239 122,175 128,277 141,104 Income
a. Annual Assessment Revenue 106,925 122,605 128,277 141,104 b. Minus County Tax Collection Fee (1.7%) (1,806) (2,077) (2,181) (2,399) c. Other 1,550 (7,045) 3,400 3,600
d. Total Revenue: 106,669 113,483 129,497 142,305
Services
a. Utilities: Water 48,063 50,682 60,000 70,000
b. Utilities: PGE 9,204 16,138 17,000 18,000
c. Maintenance - Landscaping - New Image - 32,688 33,669 34,679 d. Maintenance - Pond - Solitude 2,184 - - e. Maintenance - One-Time Project/Maintenance 39,288 42,973 10,000 45,000 f. Fence Repair - 75,000
h. Pump Repair - 30,000
i. Fire Hazard Mitigation (Goats) - - - 7,500
j. Property Owner Noticing 172 218 260 268
k. Annual Reporting 552 1,012 1,032 1,063
l. City Administration 4,080 4,202 4,328 4,458
m. Total Expenditures: 103,543 147,912 156,289 255,968
Account Balance
a. Beginning Account Balance 371,526 374,652 340,223 313,431 b. Net Change (Revenue - Expenditures) 3,126 (34,429) (26,792) (113,663) c. Ending Account Balance: 374,652 340,223 313,431 199,768 City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 6 ends

Method of Apportionment
Chapter 10, Article 10, Section 10‐10.25 of the Hayward Municipal Code and as supplemented by the provisions of Chapter 26 of Part 3 of Division 7 of the Streets and Highways Code of the State of California permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the operation, maintenance and servicing of water buffer channels, water treatment ponds, masonry walls, predator fences and landscaping.

Because assessments are levied on the basis of benefit, they are not considered a tax, and, therefore, are not governed by Article XIIIA of the California Constitution.

The properties benefiting from the operation, maintenance and servicing of water buffer channels, water treatment ponds, masonry walls, predator fences and landscaping consist of the 534 single‐ family residential lots located within Tracts No. 7317, 7360 and 7361.

Each of the 534 single‐family residential lots receive a special benefit in that they are able to be developed because protection to the adjacent open space has been provided through the construction of these improvements. The special benefit derived by the individual parcels is indistinguishable between parcels. Therefore, all residential parcels derive the same benefit and the corresponding method of assessment for residential land uses is based on a per parcel basis.

The estimated Fiscal Year 2024 proposed assessment revenue is $141,104.16. The proposed assessment for the District for Fiscal Year 2024 is $264.24 per parcel, which is the same amount as the previous fiscal year’s assessment. The MBA amount for the District is subject to an annual adjustment equal to the change in the applying CPI‐U for the San Francisco‐Oakland‐Hayward MSA from the previous year. The MBA amount for the District for Fiscal Year 2024 has been increased from the previous year’s MBA amount of $1,069.14 by 5.30%, which is equal to the percentage increase in CPI‐U from February 2022 to February 2023. The MBA amount for the District for Fiscal Year 2024 is $1,124.80.

City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 7 ends

Assessment
WHEREAS, the City Council of the City of Hayward, County of Alameda, California, Pursuant to Chapter 26 of Part 3 of Division 7 of the Streets and Highways Code of the State of California, and Chapter 10, Article 10, Section 10-10.25 of the Hayward Municipal Code, and in accordance with the Resolution of Intention, being Resolution No. 23-137, preliminarily approving the Engineer’s Report, as adopted by the City Council of the City of Hayward, on June 6, 2023, and in connection with the proceedings for;
WHEREAS,said Resolution directed the undersigned Engineer of Work to prepare and file a report presenting an estimate of costs, a diagram for the Assessment District and an assessment of the estimated costs of the improvements upon all assessable parcels within the Assessment District, to which Resolution and the description of said proposed improvements therein contained, reference is hereby made for further particulars;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me and the order of the City Council of the City of Hayward, hereby make the following assessments to cover the portion of the estimated cost of Improvements, and the costs and expenses incidental thereto to be paid by the Assessment District.

The assessments are made upon the parcels or lots of land within Assessment District, in proportion to the special benefits to be received by the parcels or lots of land, from the Improvements.

City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 8 ends

Dated: June 8, 2023
Engineer of Work

By ____________________________
John W. Bliss, License No. C052091
City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 9 ends

Vicinity Map
City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 10 ends

Assessment Diagram
The Assessment District Diagram for the City of Hayward's Maintenance District No. 2 (Eden Shores) is on file in the Office of the Hayward City Clerk and is incorporated in this report in Appendix “A”.

For additional information as to the bearings, distances, monuments, easements, etc. of subject subdivisions, reference is hereby made to Final Tracts Maps No. 7317, 7360 and 7361 filed in the Office of the Recorder of Alameda County
City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

Page 11 ends

City of Hayward
Maintenance District No. 2
Engineer’s Report FY 2024

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Appendix A - Assessment Roll
A list of names and addresses of the owners of all parcels within the City of Hayward's Maintenance District No. 2 are shown on the last equalized Property Tax Roll of the Assessor of the County of Alameda. This list is keyed to the Assessor's Parcel Numbers as shown on the Assessment Roll on file in the Office of the Hayward City Clerk.

Attachment V
1 FY 2024 Assessment Roll
Maintenance District No. 2
534 Parcels Total Assessment: $141,104.16
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
461 -0037-002-00 $264.24 461 -0037-041-00 $264.24
461 -0037-003-00 $264.24 461 -0037-042-00 $264.24
461 -0037-004-00 $264.24 461 -0037-043-00 $264.24
461 -0037-005-00 $264.24 461 -0037-044-00 $264.24
461 -0037-006-00 $264.24 461 -0037-045-00 $264.24
461 -0037-007-00 $264.24 461 -0037-046-00 $264.24
461 -0037-008-00 $264.24 461 -0037-047-00 $264.24
461 -0037-009-00 $264.24 461 -0037-048-00 $264.24
461 -0037-010-00 $264.24 461 -0037-049-00 $264.24
461 -0037-011-00 $264.24 461 -0037-050-00 $264.24
461 -0037-012-00 $264.24 461 -0037-051-00 $264.24
461 -0037-013-00 $264.24 461 -0037-052-00 $264.24
461 -0037-014-00 $264.24 461 -0037-053-00 $264.24
461 -0037-015-00 $264.24 461 -0037-054-00 $264.24
461 -0037-016-00 $264.24 461 -0037-055-00 $264.24
461 -0037-017-00 $264.24 461 -0037-056-00 $264.24
461 -0037-018-00 $264.24 461 -0037-057-00 $264.24
461 -0037-019-00 $264.24 461 -0037-058-00 $264.24
461 -0037-020-00 $264.24 461 -0037-059-00 $264.24
461 -0037-021-00 $264.24 461 -0037-060-00 $264.24
461 -0037-022-00 $264.24 461 -0037-061-00 $264.24
461 -0037-023-00 $264.24 461 -0037-062-00 $264.24
461 -0037-024-00 $264.24 461 -0037-063-00 $264.24
461 -0037-025-00 $264.24 461 -0037-064-00 $264.24
461 -0037-026-00 $264.24 461 -0037-065-00 $264.24
461 -0037-027-00 $264.24 461 -0037-066-00 $264.24
461 -0037-028-00 $264.24 461 -0037-067-00 $264.24
461 -0037-029-00 $264.24 461 -0037-068-00 $264.24
461 -0037-030-00 $264.24 461 -0037-069-00 $264.24
461 -0037-031-00 $264.24 461 -0037-070-00 $264.24
461 -0037-032-00 $264.24 461 -0037-071-00 $264.24
461 -0037-033-00 $264.24 461 -0037-072-00 $264.24
461 -0037-034-00 $264.24 461 -0037-073-00 $264.24
461 -0037-035-00 $264.24 461 -0037-074-00 $264.24
461 -0037-036-00 $264.24 461 -0037-075-00 $264.24
461 -0037-037-00 $264.24 461 -0037-076-00 $264.24
461 -0037-038-00 $264.24 461 -0037-077-00 $264.24
461 -0037-039-00 $264.24 461 -0037-078-00 $264.24
461 -0037-040-00 $264.24 461 -0037-079-00 $264.24
Attachment V
2 FY 2024 Assessment Roll
Maintenance District No. 2
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
461 -0037-080-00 $264.24 461 -0100-011-00 $264.24
461 -0037-081-00 $264.24 461 -0100-012-00 $264.24
461 -0037-082-00 $264.24 461 -0100-013-00 $264.24
461 -0037-083-00 $264.24 461 -0100-014-00 $264.24
461 -0037-084-00 $264.24 461 -0100-015-00 $264.24
461 -0037-085-00 $264.24 461 -0100-016-00 $264.24
461 -0037-086-00 $264.24 461 -0100-017-00 $264.24
461 -0037-087-00 $264.24 461 -0100-018-00 $264.24
461 -0037-088-00 $264.24 461 -0100-019-00 $264.24
461 -0037-089-00 $264.24 461 -0100-020-00 $264.24
461 -0037-090-00 $264.24 461 -0100-021-00 $264.24
461 -0037-091-00 $264.24 461 -0100-022-00 $264.24
461 -0037-092-00 $264.24 461 -0100-023-00 $264.24
461 -0037-093-00 $264.24 461 -0100-024-00 $264.24
461 -0037-094-00 $264.24 461 -0100-025-00 $264.24
461 -0037-095-00 $264.24 461 -0100-026-00 $264.24
461 -0037-096-00 $264.24 461 -0100-027-00 $264.24
461 -0037-097-00 $264.24 461 -0100-028-00 $264.24
461 -0037-098-00 $264.24 461 -0100-029-00 $264.24
461 -0037-099-00 $264.24 461 -0100-030-00 $264.24
461 -0037-100-00 $264.24 461 -0100-031-00 $264.24
461 -0037-101-00 $264.24 461 -0100-032-00 $264.24
461 -0037-102-00 $264.24 461 -0100-033-00 $264.24
461 -0037-103-00 $264.24 461 -0100-034-00 $264.24
461 -0037-104-00 $264.24 461 -0100-035-00 $264.24
461 -0037-105-00 $264.24 461 -0100-036-00 $264.24
461 -0037-106-00 $264.24 461 -0100-037-00 $264.24
461 -0037-107-00 $264.24 461 -0100-038-00 $264.24
461 -0037-108-00 $264.24 461 -0100-039-00 $264.24
461 -0037-109-00 $264.24 461 -0100-040-00 $264.24
461 -0037-110-00 $264.24 461 -0100-041-00 $264.24
461 -0100-003-00 $264.24 461 -0100-042-00 $264.24
461 -0100-004-00 $264.24 461 -0100-043-00 $264.24
461 -0100-005-00 $264.24 461 -0100-044-00 $264.24
461 -0100-006-00 $264.24 461 -0100-045-00 $264.24
461 -0100-007-00 $264.24 461 -0100-046-00 $264.24
461 -0100-008-00 $264.24 461 -0100-047-00 $264.24
461 -0100-009-00 $264.24 461 -0100-048-00 $264.24
461 -0100-010-00 $264.24 461 -0100-049-00 $264.24
Attachment V
3 FY 2024 Assessment Roll
Maintenance District No. 2
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
461 -0100-050-00 $264.24 461 -0100-089-00 $264.24
461 -0100-051-00 $264.24 461 -0100-090-00 $264.24
461 -0100-052-00 $264.24 461 -0100-091-00 $264.24
461 -0100-053-00 $264.24 461 -0100-092-00 $264.24
461 -0100-054-00 $264.24 461 -0100-093-00 $264.24
461 -0100-055-00 $264.24 461 -0100-094-00 $264.24
461 -0100-056-00 $264.24 461 -0100-095-00 $264.24
461 -0100-057-00 $264.24 461 -0100-096-00 $264.24
461 -0100-058-00 $264.24 461 -0100-097-00 $264.24
461 -0100-059-00 $264.24 461 -0100-098-00 $264.24
461 -0100-060-00 $264.24 461 -0100-099-00 $264.24
461 -0100-061-00 $264.24 461 -0100-100-00 $264.24
461 -0100-062-00 $264.24 461 -0100-101-00 $264.24
461 -0100-063-00 $264.24 461 -0100-102-00 $264.24
461 -0100-064-00 $264.24 461 -0100-103-00 $264.24
461 -0100-065-00 $264.24 461 -0100-104-00 $264.24
461 -0100-066-00 $264.24 461 -0100-105-00 $264.24
461 -0100-067-00 $264.24 461 -0100-106-00 $264.24
461 -0100-068-00 $264.24 461 -0100-107-00 $264.24
461 -0100-069-00 $264.24 461 -0100-108-00 $264.24
461 -0100-070-00 $264.24 461 -0100-109-00 $264.24
461 -0100-071-00 $264.24 461 -0100-110-00 $264.24
461 -0100-072-00 $264.24 461 -0100-111-00 $264.24
461 -0100-073-00 $264.24 461 -0100-112-00 $264.24
461 -0100-074-00 $264.24 461 -0100-113-00 $264.24
461 -0100-075-00 $264.24 461 -0100-114-00 $264.24
461 -0100-076-00 $264.24 461 -0100-115-00 $264.24
461 -0100-077-00 $264.24 461 -0100-116-00 $264.24
461 -0100-078-00 $264.24 461 -0100-117-00 $264.24
461 -0100-079-00 $264.24 461 -0100-118-00 $264.24
461 -0100-080-00 $264.24 461 -0101-005-00 $264.24
461 -0100-081-00 $264.24 461 -0101-006-00 $264.24
461 -0100-082-00 $264.24 461 -0101-007-00 $264.24
461 -0100-083-00 $264.24 461 -0101-008-00 $264.24
461 -0100-084-00 $264.24 461 -0101-009-00 $264.24
461 -0100-085-00 $264.24 461 -0101-010-00 $264.24
461 -0100-086-00 $264.24 461 -0101-011-00 $264.24
461 -0100-087-00 $264.24 461 -0101-012-00 $264.24
461 -0100-088-00 $264.24 461 -0101-013-00 $264.24
Attachment V
4 FY 2024 Assessment Roll
Maintenance District No. 2
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
461 -0101-014-00 $264.24 461 -0101-053-00 $264.24
461 -0101-015-00 $264.24 461 -0101-054-00 $264.24
461 -0101-016-00 $264.24 461 -0101-055-00 $264.24
461 -0101-017-00 $264.24 461 -0101-056-00 $264.24
461 -0101-018-00 $264.24 461 -0101-057-00 $264.24
461 -0101-019-00 $264.24 461 -0101-058-00 $264.24
461 -0101-020-00 $264.24 461 -0101-059-00 $264.24
461 -0101-021-00 $264.24 461 -0101-060-00 $264.24
461 -0101-022-00 $264.24 461 -0101-061-00 $264.24
461 -0101-023-00 $264.24 461 -0101-062-00 $264.24
461 -0101-024-00 $264.24 461 -0101-063-00 $264.24
461 -0101-025-00 $264.24 461 -0101-064-00 $264.24
461 -0101-026-00 $264.24 461 -0101-065-00 $264.24
461 -0101-027-00 $264.24 461 -0101-066-00 $264.24
461 -0101-028-00 $264.24 461 -0101-067-00 $264.24
461 -0101-029-00 $264.24 461 -0101-068-00 $264.24
461 -0101-030-00 $264.24 461 -0101-069-00 $264.24
461 -0101-031-00 $264.24 461 -0101-070-00 $264.24
461 -0101-032-00 $264.24 461 -0101-071-00 $264.24
461 -0101-033-00 $264.24 461 -0101-072-00 $264.24
461 -0101-034-00 $264.24 461 -0101-073-00 $264.24
461 -0101-035-00 $264.24 461 -0101-074-00 $264.24
461 -0101-036-00 $264.24 461 -0101-075-00 $264.24
461 -0101-037-00 $264.24 461 -0101-076-00 $264.24
461 -0101-038-00 $264.24 461 -0101-077-00 $264.24
461 -0101-039-00 $264.24 461 -0101-078-00 $264.24
461 -0101-040-00 $264.24 461 -0101-079-00 $264.24
461 -0101-041-00 $264.24 461 -0101-080-00 $264.24
461 -0101-042-00 $264.24 461 -0101-081-00 $264.24
461 -0101-043-00 $264.24 461 -0101-082-00 $264.24
461 -0101-044-00 $264.24 461 -0101-083-00 $264.24
461 -0101-045-00 $264.24 461 -0101-084-00 $264.24
461 -0101-046-00 $264.24 461 -0101-085-00 $264.24
461 -0101-047-00 $264.24 461 -0101-086-00 $264.24
461 -0101-048-00 $264.24 461 -0101-087-00 $264.24
461 -0101-049-00 $264.24 461 -0101-088-00 $264.24
461 -0101-050-00 $264.24 461 -0101-089-00 $264.24
461 -0101-051-00 $264.24 461 -0101-090-00 $264.24
461 -0101-052-00 $264.24 461 -0101-091-00 $264.24
Attachment V
5 FY 2024 Assessment Roll
Maintenance District No. 2
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
461 -0101-092-00 $264.24 461 -0101-131-00 $264.24
461 -0101-093-00 $264.24 461 -0101-132-00 $264.24
461 -0101-094-00 $264.24 461 -0101-133-00 $264.24
461 -0101-095-00 $264.24 461 -0101-134-00 $264.24
461 -0101-096-00 $264.24 461 -0101-135-00 $264.24
461 -0101-097-00 $264.24 461 -0101-136-00 $264.24
461 -0101-098-00 $264.24 461 -0101-137-00 $264.24
461 -0101-099-00 $264.24 461 -0101-138-00 $264.24
461 -0101-100-00 $264.24 461 -0101-139-00 $264.24
461 -0101-101-00 $264.24 461 -0101-140-00 $264.24
461 -0101-102-00 $264.24 461 -0101-141-00 $264.24
461 -0101-103-00 $264.24 461 -0101-142-00 $264.24
461 -0101-104-00 $264.24 461 -0101-143-00 $264.24
461 -0101-105-00 $264.24 461 -0101-144-00 $264.24
461 -0101-106-00 $264.24 461 -0101-145-00 $264.24
461 -0101-107-00 $264.24 461 -0101-146-00 $264.24
461 -0101-108-00 $264.24 461 -0101-147-00 $264.24
461 -0101-109-00 $264.24 461 -0101-148-00 $264.24
461 -0101-110-00 $264.24 461 -0101-149-00 $264.24
461 -0101-111-00 $264.24 461 -0101-150-00 $264.24
461 -0101-112-00 $264.24 461 -0101-151-00 $264.24
461 -0101-113-00 $264.24 461 -0101-152-00 $264.24
461 -0101-114-00 $264.24 461 -0101-153-00 $264.24
461 -0101-115-00 $264.24 461 -0101-154-00 $264.24
461 -0101-116-00 $264.24 461 -0101-155-00 $264.24
461 -0101-117-00 $264.24 461 -0101-156-00 $264.24
461 -0101-118-00 $264.24 461 -0101-157-00 $264.24
461 -0101-119-00 $264.24 461 -0101-158-00 $264.24
461 -0101-120-00 $264.24 461 -0101-159-00 $264.24
461 -0101-121-00 $264.24 461 -0101-160-00 $264.24
461 -0101-122-00 $264.24 461 -0101-161-00 $264.24
461 -0101-123-00 $264.24 461 -0101-162-00 $264.24
461 -0101-124-00 $264.24 461 -0101-163-00 $264.24
461 -0101-125-00 $264.24 461 -0101-164-00 $264.24
461 -0101-126-00 $264.24 461 -0101-165-00 $264.24
461 -0101-127-00 $264.24 461 -0101-166-00 $264.24
461 -0101-128-00 $264.24 461 -0101-167-00 $264.24
461 -0101-129-00 $264.24 461 -0101-168-00 $264.24
461 -0101-130-00 $264.24 461 -0101-169-00 $264.24
Attachment V
6 FY 2024 Assessment Roll
Maintenance District No. 2
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
461 -0101-170-00 $264.24 461 -0102-039-00 $264.24
461 -0101-171-00 $264.24 461 -0102-040-00 $264.24
461 -0102-002-00 $264.24 461 -0102-041-00 $264.24
461 -0102-003-00 $264.24 461 -0102-042-00 $264.24
461 -0102-004-00 $264.24 461 -0102-043-00 $264.24
461 -0102-005-00 $264.24 461 -0102-044-00 $264.24
461 -0102-006-00 $264.24 461 -0102-045-00 $264.24
461 -0102-007-00 $264.24 461 -0102-046-00 $264.24
461 -0102-008-00 $264.24 461 -0102-047-00 $264.24
461 -0102-009-00 $264.24 461 -0102-048-00 $264.24
461 -0102-010-00 $264.24 461 -0102-049-00 $264.24
461 -0102-011-00 $264.24 461 -0102-050-00 $264.24
461 -0102-012-00 $264.24 461 -0102-051-00 $264.24
461 -0102-013-00 $264.24 461 -0102-052-00 $264.24
461 -0102-014-00 $264.24 461 -0102-053-00 $264.24
461 -0102-015-00 $264.24 461 -0102-054-00 $264.24
461 -0102-016-00 $264.24 461 -0102-055-00 $264.24
461 -0102-017-00 $264.24 461 -0102-056-00 $264.24
461 -0102-018-00 $264.24 461 -0102-057-00 $264.24
461 -0102-019-00 $264.24 461 -0102-058-00 $264.24
461 -0102-020-00 $264.24 461 -0102-059-00 $264.24
461 -0102-021-00 $264.24 461 -0102-060-00 $264.24
461 -0102-022-00 $264.24 461 -0102-061-00 $264.24
461 -0102-023-00 $264.24 461 -0102-062-00 $264.24
461 -0102-024-00 $264.24 461 -0102-063-00 $264.24
461 -0102-025-00 $264.24 461 -0102-064-00 $264.24
461 -0102-026-00 $264.24 461 -0102-065-00 $264.24
461 -0102-027-00 $264.24 461 -0103-004-00 $264.24
461 -0102-028-00 $264.24 461 -0103-005-00 $264.24
461 -0102-029-00 $264.24 461 -0103-006-00 $264.24
461 -0102-030-00 $264.24 461 -0103-007-00 $264.24
461 -0102-031-00 $264.24 461 -0103-008-00 $264.24
461 -0102-032-00 $264.24 461 -0103-009-00 $264.24
461 -0102-033-00 $264.24 461 -0103-010-00 $264.24
461 -0102-034-00 $264.24 461 -0103-011-00 $264.24
461 -0102-035-00 $264.24 461 -0103-012-00 $264.24
461 -0102-036-00 $264.24 461 -0103-013-00 $264.24
461 -0102-037-00 $264.24 461 -0103-014-00 $264.24
461 -0102-038-00 $264.24 461 -0103-015-00 $264.24
Attachment V
7 FY 2024 Assessment Roll
Maintenance District No. 2
(Continued)
Assessor's
Parcel Number Assessment
Amount
Assessor's
Parcel
Number
Assessment
Amount
461 -0103-016-00 $264.24 461 -0103-049-00 $264.24
461 -0103-017-00 $264.24 461 -0103-050-00 $264.24
461 -0103-018-00 $264.24 461 -0103-051-00 $264.24
461 -0103-019-00 $264.24 461 -0103-052-00 $264.24
461 -0103-020-00 $264.24 461 -0103-053-00 $264.24
461 -0103-021-00 $264.24 461 -0103-054-00 $264.24
461 -0103-022-00 $264.24 461 -0103-055-00 $264.24
461 -0103-023-00 $264.24 461 -0103-056-00 $264.24
461 -0103-024-00 $264.24 461 -0103-057-00 $264.24
461 -0103-025-00 $264.24 461 -0103-058-00 $264.24
461 -0103-026-00 $264.24 461 -0103-059-00 $264.24
461 -0103-027-00 $264.24 461 -0103-060-00 $264.24
461 -0103-028-00 $264.24 461 -0103-061-00 $264.24
461 -0103-029-00 $264.24 461 -0103-062-00 $264.24
461 -0103-030-00 $264.24 461 -0103-063-00 $264.24
461 -0103-031-00 $264.24 461 -0103-064-00 $264.24
461 -0103-032-00 $264.24 461 -0103-065-00 $264.24
461 -0103-033-00 $264.24 461 -0103-066-00 $264.24
461 -0103-034-00 $264.24 461 -0103-067-00 $264.24
461 -0103-035-00 $264.24 461 -0103-068-00 $264.24
461 -0103-036-00 $264.24 461 -0103-069-00 $264.24
461 -0103-037-00 $264.24 461 -0103-070-00 $264.24
461 -0103-038-00 $264.24 461 -0103-071-00 $264.24
461 -0103-039-00 $264.24 461 -0103-072-00 $264.24
461 -0103-040-00 $264.24 461 -0103-073-00 $264.24
461 -0103-041-00 $264.24 461 -0103-074-00 $264.24
461 -0103-042-00 $264.24 461 -0103-075-00 $264.24
461 -0103-043-00 $264.24 461 -0103-076-00 $264.24
461 -0103-044-00 $264.24 461 -0103-077-00 $264.24
461 -0103-045-00 $264.24 461 -0103-078-00 $264.24
461 -0103-046-00 $264.24 461 -0103-079-00 $264.24
461 -0103-047-00 $264.24 461 -0103-080-00 $264.24
461 -0103-048-00 $264.24 461 -0103-081-00 $264.24
CITY OF HAYWARD Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: RPT 23-065
DATE: June 27, 2023
TO: Mayor and City Council
FROM: Council Members Syrop, Roche and Bonilla Jr.

SUBJECT
City Council Referral: Developing Hayward’s Vulnerable Needs Registry

RECOMMENDATION
That Council reviews the Council referral memo and provides direction to staff.

SUMMARY
A formal Council referral was received from Council Members Syrop, Roche and Bonilla Jr. on June 6, 2023. The referral request that staff:

1. Define the scope of "vulnerable needs" to determine which residents should be included in the Vulnerable Needs Registry database, what information should be collected, how and when the information will be used, and how resident privacy will be protected given the diverse nature of Hayward's population.

2. Engage with Spectrum, Community Resources for Independent Living, Meals on Wheels, Tiburcio Vasquez, La Familia, South Hayward Parish, LIFE Eldercare, and any other relevant local service providers to create awareness of the Vulnerable Needs Registry and develop processes for their clients to opt-in.

3. Create a public-facing City webpage that would allow residents who fall within the defined scope of "vulnerable needs" to opt-in to the Vulnerable Needs Registry & collaborate with the City Manager's Office to promote the Registry's webpage.

4. Present a report on the status of this project as part of the annual HFD report to Council.

This referral can be accommodated with existing staff resources and is consistent with other work plan items and Council priorities for the Fire Department. No additional staff analysis memo was required.

ATTACHMENTS
Attachment I Council Referral Memo
CITY OF HAYWARD Page 1 of 2 Printed on 6/23/2023
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File #: RPT 23-065
CITY OF HAYWARD Page 2 of 2 Printed on 6/23/2023
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Hayward City CouncilJune 27, 2023

Hayward City Council
June 27, 2023