Hayward City Council
October 8, 2024

Tuesday, October 8, 2024
7:00 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers
City Council
Agenda

October 8, 2024City Council Agenda

SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers and virtually via Zoom

PUBLIC PARTICIPATION
How to observe the Meeting:

1. Comcast TV Channel 15

2. Live stream https://hayward.legistar.com/Calendar.aspx

3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:

1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.

2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.

How to provide live Public Comment during the City Council Meeting:

Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/87895417279?pwd=FDGRZlxzWD5BJD2SexfDVahCOU5tfH.1 Meeting ID: 878 9541 7279
Password: CC10/8@7pm
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 878 9541 7279
Password: 2453210086

SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
Pursuant to Government Code section 54953, the meeting will include a teleconference location at Renaissance Nashville Hotel, 611 Commerce Street, Nashville, TN 37203. Council Member Bonilla Jr. will participate via teleconference. The agenda will be posted at the teleconference location and the public will have an opportunity to address the City Council.

October 8, 2024City Council Agenda
CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Syrop
AB 2449 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION

ROLL CALL

CLOSED SESSION ANNOUNCEMENT
October 1, 2024
October 8, 2024

PRESENTATION
Certificate of Recognition:

Southgate Elementary National Blue Ribbon School Award

PUBLIC COMMENTS
The Public Comment section provides an opportunity to address the City Council on items not listed on the agenda or Information Items. The Council welcomes your comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, your item will be taken under consideration and may be referred to staff.

CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.

October 8, 2024City Council Agenda

ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.

CONSENT
Approve the Minutes of the Special City Council Meeting on September 3, 2024
MIN 24-1041.

Attachments: Attachment I Draft Minutes of 9/3/2024
Approve the Minutes of the City Council Meeting on September 17, 2024
MIN 24-1062.

Attachments: Attachment I Draft Minutes of 9/17/2024
Adopt an Ordinance Adding Article 16 to Chapter 2 of the Hayward Municipal Code, Establishing District-Based City Council Elections; and Finding that the Action is Exempt from CEQA Review
CONS 24-5183.

Attachments: Attachment I Staff Report
Attachment II Summary of Ordinance Published
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a 36-Month Rental Agreement with Palma Ceia Baptist Church for the Hayward Police Department’s South Resource Center, with the Option to Renew for One Additional 36-Month Term, for a Total Not-to-Exceed Amount of
$350,000, and Appropriate $6,000 from the Measure C Fund (101)
CONS 24-4834.

Attachments: Attachment I Staff Report
Attachment II Resolution

October 8, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with NHA Advisors, LLC, and Increase the Contract Amount by $65,000, for a Total Not-to-Exceed Amount of $150,000, for Water Infrastructure Finance and Innovation Act (WIFIA) Loan Application and Financial Consulting Services Related to the Water Resource Recovery Facility (WRRF) Improvements -
Phase II Project
CONS 24-4845.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Awarding Three-Year Contracts to
Econolite Control Products, Inc., and Western Systems, Inc., for the Battery Backup Program, Project No. 05233 and 05856 CONS 24-4966.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing a Contract Amendment with DLR Group - RossDrulisCusenbery Architecture for Stack
Center Design, Bid, and Construction Services, for a
Not-to-Exceed Amount of $1,520,580
CONS 24-4977.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Allocating $417,215 in HOME Investment Partnership Program Funds and Renewing the Housing Grant Subsidy Agreement with Abode Services for Project
Independence to Provide Tenant Based Rental Assistance to Emancipated and Former Foster Care Youth
CONS 24-5008.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $20,000 in Grant Funding from the California Office of Traffic Safety to the Hayward Police Department to Fund No-Cost Motorcycle Training Courses Offered to the Public
CONS 24-5069.

Attachments: Attachment I Staff Report
Attachment II Resolution

October 8, 2024City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute an Agreement to Pre-Purchase Substation Electrical 12 kV
Transformers and Switches for the Water Resource Recovery Facility (WRRF) Improvements - Phase II Project
CONS 24-51110.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to Increase the Professional Services
Agreements with Kitchell CEM for Extended Construction
Support Services by $2,138,812 for a Not-to-Exceed Amount of $2,658,812 for The Stack Center Phase I and Phase II Projects, Project No. 06960
CONS 24-51911.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Project Map

PUBLIC HEARING
Master Fee Schedule: Adopt a Resolution Approving
Amendments to the FY 2025 Master Fee Schedule, and Finding the Action is Exempt from CEQA Review (Report from Finance Director Gonzales)
PH 24-04312.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Development Services (Building) Fee Changes Attachment IV Public Works & Utilities Fee Changes
Attachment V Proposed FY 2025 Master Fee Schedule

October 8, 2024City Council Agenda

LEGISLATIVE BUSINESS
Cal Cities 2024 Annual Conference: Adopt a Resolution
Designating Voting Delegates and Alternates for the Annual Conference Scheduled for October 16-18, 2024; and Adopt a Resolution of the General Assembly of the League of California Cities Calling for the California Legislature to Enact Laws that Ensure that “What Applies to One, Applies to All” in the Fair and Equal Treatment of All Governmental Officials at All Levels in the State of California (Report from City Clerk Lens and Interim City Manager Claussen)
LB 24-02113.

Attachments: Attachment I Staff Report
Attachment II Resolution Designating Delegates & Alternates Attachment III Cal Cities Resolution
Attachment IV Cal Cities Correspondence
Attachment V Cal Cities 2024 Resolution Packet
Fiscal Year 2025 Salary Plan Amendment: Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2025
LB 24-02014.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Revised Salary Plan for FY 2025

COUNCIL REPORTS AND ANNOUNCEMENTS
Oral reports from Council Members on their activities, referrals to staff, and suggestions for future agenda items.

COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.

ADJOURNMENT
NEXT REGULAR MEETING, October 15, 2024, 7:00 PM

October 8, 2024City Council Agenda

PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.

PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.

PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].

Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 24-104
DATE: October 8, 2024
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Approve the Minutes of the Special City Council Meeting on September 3, 2024

RECOMMENDATION
That the Council approves the special City Council meeting minutes of September 3, 2024.

SUMMARY
The City Council held a special meeting on September 3, 2024.

ATTACHMENTS
Attachment I Draft Minutes of 9/3/2024
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 1
powered by Legistar™

SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 3, 2024, 5:30 p.m.

The Special City Council meeting was called to order by Mayor Salinas at 5:30 p.m. The City Council held a hybrid meeting in the Council Chambers and virtually via Zoom.

Pledge of Allegiance: Council Member Bonilla Jr.

ROLL CALL

Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas

Absent: NONE

PUBLIC COMMENTS

There were none.

PUBLIC HEARING

1. Public Hearing No. 4 to Consider Draft City Council District Maps Prepared by the Demographers Based on Input from the Community for Establishing District -Based Elections Beginning in 2026 and Provide Direction to Demographers Regarding the Draft Maps; Discussion of Election Seq uencing for District-Based Elections Beginning in 2026 PH 24-038
Staff report submitted by City Attorney Lawson, dated
September 3, 2024, was filed.

Interim City Manager Claussen announced the item and introduced Demographer Karin Mac Donald who provided an overview of the five basic, ranked criteria used for drawing the six districts. Steven Ochoa with Q2 & Research LLC provided an overview of the three draft plan maps: Draft Plan 1 , Draft Plan 2 , and Draft Plan 3 , all which included six districts labe led District A through District F.

Mayor Salinas opened the public hearing at 6:03 p.m.

Chuck Purvis expressed support for Draft Plan 2 for its effectiveness in keeping the Mt. Eden and Glen Eden neighborhoods intact and not splitting downtown Hayward into two along Mission Boulevard, which is a major flaw in Draft Plan 1; noted that Districts B, C, and D are renter-majority households; and noted that Draft Plan 3 creates three districts that are plurality of Asian voting age population and creates two districts that are plurality of Latin voters; various versions of District F has plurality of white non-Hispanic voters; and District E makes good sense in all three alternatives ; recommended Draft Plan 2, Draft Plan 3 and 2 |S e p t e m b e r 03 , 202 4
Draft Plan 1 if ranked -choice voting was used; and recommended border adjustments to Draft Plan 2 with Districts B and D.

Dave Robinson expressed support for Draft Map 1, citing its more compact districts and the use of natural boundaries such as creeks; suggested that train tracks be used more as boundaries and proposed modifying the Jackson Triangle area; addressed concerns about candidate pipelines in new districts by adopting maps on schedule and allowing two years to cultivate candidates, forming district council forums to create interest, and adopt ing single-winner ranked -choice voting within districts , which would require a change of the settlement agreement.

Carlos Archuleta expressed concern for the lack of public awareness and involvement in the redistricting process; and stressed that local leaders should be promoting the issue on social media.

Mayor Salinas closed the public hearing at 6:17 p.m.

Council Member Syrop acknowledged the public comments received; emphasized that extensive outreach had been done to engage the community; expressed his preference for Draft Map 1, which he felt most accurately reflected the feedback from residents, particularly in keeping the Southgate and Jackson Triangle communities intact; noted the benefit of having two council members represent the downtown area; noted District A does not divide Hesperian Boulevard by the Interstate 92; and proposed adjustments to Draft Map 1, such as shifting neighborhoods between districts to balance populations.

Council Member Roche highlighted the extensive public outreach done during the redistricting process, including public hearings, workshops, street parties, social media posts, and newsletters , to engage the community; expressed a preference for Draft Map 1, appreciating how it kept Southgate intact and suggested tweaks to District E related to Fairway Park to align with the recommendation offered by Council Member Syrop ; and mentioned the challenges of population balancing between districts.

Council Member Zermeño thanked the public for their input ; highlighted the outreach conducted related to the districting process noting residents are more concerned with issues such as public safety and traffic rather than redistricting ; and expressed support for Draft Map 1 without any changes, noting it keeps the western section of Hayward intact.

Council Member Bonilla Jr. expressed general support for Draft Map 1 but called for better population balance between Districts D and E; highlighted how Draft Map 1 keeps Southgate and Jackson Triangle together and maintains an Asian Pacific Islander (API) majority district; suggested adjusting District D's underpopulation by possibly shifting some of District F's population in Draft Map 2; noted both Draft Map 1 and 2 protect Latino voting demographics; did not support how Draft Map 3 separates District A and B and splits west Hayward and does not keep Southgate intact; and supported Draft Map 1 with Council Member Syrop's recommended modifications.

SPECIAL CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 3, 2024, 5:30 p.m.

Council Member Andrews highlighted upcoming dates for the redistricting process, including the deadline for submitting community interest maps (September 10), the posting of final maps (September 17), the final hearing and ordinance introduction (October 1), and ordinance adoption (October 8); encouraged the public to sign up for City agendas online ; acknowledged the work of staff, including providing interpreter s; expressed support for Draft Map 1, emphasizing the importance of keeping the Southgate community and Jackson Triangle together, and agreeing with some of the modifications suggested by her colleagues; and also highlighted the need to adjust the boundary between Districts B and D for clarity.

Council Member Goldstein expressed appreciation for the mapping efforts; commented on the lack of public interest, despite the process being open and transparent; supported Draft Map 1 with Council Member Syrop’s modifications but raised concerns about the Mission/Garin area, noting that it shares more issues, such as fire preparedness and crime patterns, with the Hayward Highlands; and suggested potentially redrawing the boundaries to include this area with Hayward Highlands. After reviewing the possible adjustment with Steven Ochoa, it was found that the change would overpopulate District F, making the proposal unfeasible.

Council Member Roche inquired about a squiggly line on the west side of District D that Council Member Andrews brought up and asked for clarification on why those boundaries were drawn that way to which Steven Ochoa explained that the line was based on population needs and attempts to follow major roads where possible, with also input from Southgate community members; and expressed interest in hearing from the community on the boundary.

Council Member Andrews added that the boundary might be influenced by a large parcel containing a church and school, which could allow the line to be adjusted along Gading Road.

Mayor Salinas reopened the public hearing at 6:53 p.m.

Pauline Wong expressed concern about the forced nature of the redistricting process in Hayward; mentioned it was the first time she had heard about the lawsuit and found the redistricting process to be expensive; and asked for guidance on where she could find more information regarding the lawsuit behind the process.

Archuleta Family expressed concern over the low public attendance and involvement regarding the redistricting process compared with the Hayward Unified School District’s districting process; and noted that public interest is strong when barriers to access, such as difficult Zoom links and inadequate promotion, are removed.

Mayor Salinas closed the public hearing at 6:58 p.m.
4 |S e p t e m b e r 03 , 202 4
Mayor Salinas directed Pauline Wong to the maphayward.org website and provided more information about the lawsuit and redistricting process; stressed the importance of keeping the identifies of neighborhoods intact , understanding that might not be accomplished through this process ; acknowledged the adjustments in Draft Map 1 suggested by Council Member Syrop ; discouraged consideration of ranked choice voting due to its complexity ; expressed concern that Draft Map 3 splits the west side; was in agreement with the modified Draft Map 1; and thanked the consultants for creating maps that included community input.

Council Member Roche confirmed support for Draft Map 1, with the modifications.

Member Syrop suggested advancing Draft Map 1 as the finalist map for further public input.

There was clarification that the Council could make Draft Map 1 with adjustments the finalist map, while sequencing discussions addressed at the next hearing. Public input about the finalist map and/or other maps and communities of interest would still be considered until September 10, 2024, before posting the final maps on September 17, 2024.

It was moved by Council Member Syrop, seconded by Council Member Roche, and carried by the following roll call vote to advance Draft Map 1 with the modification to the finalist maps.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
NOES: MAYOR Salinas
ABSENT: None
ABSTAIN: None

ADJOURNMENT
Mayor Salinas adjourned the special City Council meeting at 7:20 p.m.

APPROVED

__________________________________________________________ Mark Salinas
Mayor, City of Hayward

ATTEST:

__________________________________________________________ Miriam Lens
City Clerk, City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 24-106
DATE: October 8, 2024
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Approve the Minutes of the City Council Meeting on September 17, 2024

RECOMMENDATION
That the Council approves the City Council meeting minutes of September 17, 2024.

SUMMARY
The City Council held a meeting on September 17, 2024.

ATTACHMENTS
Attachment I Draft Minutes of 9/17/2024
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 1
powered by Legistar™

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

The City Council meeting was called to order by Mayor Salinas at 7:05 p.m. The City Council held a hybrid meeting in the Council Chambers and virtually via Zoom.

Pledge of Allegiance: Council Member Goldstein

Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas

Absent: None

CLOSED SESSION ANNOUNCEMENT

The City Council convened in closed session on August 27, 2024, at 4:30 p.m., with all members present, and no public speakers, regarding c onference with labor negotiators pursuant to Government Code section 54957.6 concerning labor groups. City Attorney Lawson announced the Council met regarding the item and took no reportable action. The closed session adjourned at 5:00 p.m.

The City Council convened in closed session on September 10, 2024, at 5:30 p.m., with all members present, and no public speakers, regarding three items: 1) c onference with legal counsel pursuant to Government Code section 54956.9(d)(1) concerning Dorothy Jean Johnson v. City of Hayward, Alameda County Superior Court No. 23CV034454; 2) conference with legal counsel pursuant to Government Code section 54956.9(d)(2) regarding three anticipated cases; and 3) c onference with legal counsel pursuant to Governmen t Code section 54956.9(d)(4) regarding two anticipated cases. City Attorney Lawson announced the Council met regarding the three items and took no reportable action. City Attorney Lawson indicated there were two items as to which Council Member Andrews had to recuse herself. The closed session adjourned at 7:33 p.m.

The City Council convened in closed session on September 17, 2024, at 5:30 p.m., with all members present, and no public speakers, regarding p ublic employment pursuant to Government Code section 54957, to consider the appointment or employment of a public employee, to wit, the City Manager. Mayor Salinas announced the Council met regarding the item and took no reportable action. The closed session adjourned at 7:05 p.m.

PRESENTATIONS

Mayor Salinas read a proclamation declaring the month of September 2024 as Childhood Cancer Awareness Month in the City of Hayward. Raghav Ram thanked the City Council and accepted the proclamation on behalf of the Neev & Ronil Foundation. 2 | S e p t e m b e r 17 , 202 4
Mayor Salinas read a proclamation declaring the month of September 2024 as Hispanic/Latinx Heritage Month in the City of Hayward. The proclamation was accepted by Mariana Tr iviso, La Alianza de Hayward co-chair; Angélica Alamillo-Perez, Director of Multilingual Learner Programs at Hayward Unified School District (HUSD) ; Hector Garcia, Director of Curriculum and Instruction at HUSD; and Library Director Addleman.

PUBLIC COMMENTS
Peggy Guernsey expresse d concern to the Council over the neglected condition of C Street , between Mission and Foothill boulevards; unsafe downtown streets; lack of action to save St.

Rose Hospital financially; and potential closure of the Amtrak station.

CITY MANAGER’S COMMENTS
Interim City Man ager Claussen reported on the successful September 15, 2024, Hayward Airport Open House attended by about 4,500 people, and thanked various City departments for their support.

ACTION ITEMS

CITY COMMISSIONS AND KEEP HAYWARD CLEAN AND GREEN TASK FORCE

1. City Commissions and Keep Hayward Clean and Green Task Force: Adopt a Resolution Confirming the Appointment and Reappointment of Members of the Community Services Commission, Keep Hayward Clean and Green Task Force, Library Commission, Personnel Commission and Planning Commission (Report from City Clerk Lens) APPT 24-002 Staff report submitted by City Clerk Lens, dated September 17, 2024, was filed.

City Clerk Lens provided a synopsis of the staff report.

There being no public comment, Mayor Salinas opened and closed the public comment at 7:34 p.m.

Members of the City Council expressed gratitude to all applicant s for expressing interest in serving the community and to the City Clerk and her team for the extensive recruitment process; recognized members of the Keep Hayward Clean and Green Task Force for their impactful work, especially Member Blytha Bower s for her long -standing dedication ; and congratulated the new appointees, prais ing them for their commitment and encouraged them to engage with residents and relay feedback to the Council.

It was moved by Council Member Roche, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 24-172 “Resolution Confirming the Appointment and Reappointment of Members of the Community Services Commission, Keep Hayward Clean and Green Task Force, Library Commission, Personnel Commission and Planning Commission”

City Clerk Lens administered the oath of affirmation to continuing and new ly appointed members.

CONSENT

2. Approve the Minutes of the Special City Council Meeting on August 13, 2024 MIN 24- 095
It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously, to approve the special City Council meeting minutes of August 13, 2024.

3. Approve the Minutes of the Special City Council Meeting on August 20, 2024 MIN 24- 096
It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously, to approve the special City Council meeting minutes of August 20, 2024.

4. Approve the Minutes of the Special City Council Meeting on August 27, 2024 MIN 24- 097
It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously, to approve the special City Council meeting minutes of August 27, 2024.

5. Adopt a Resolution Accepting Revisions to the City of Hayward Conflict of Interest Code CONS 24-333
Staff report submitted by City Clerk Lens, dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

4 | S e p t e m b e r 17 , 202 4
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 24-173, “Resolution Accepting Additions to the City of Hayward Conflict of Interest Code”

6. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Agreements with Five Consulting Firms, for an Amount Not to Exceed the Total Fiscal Year 2025 Budget Appropriation of $650,000, to Provide Plan Check, Building Inspection and Permit Technician Services CONS 24-381
Staff report submitted by Development Service Director Buizer dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 24-174, “Resolution Authorizing the City Manager to Negotiate and Execute Agreements with Five Consulting Firms, For an Amount Not to Exceed the Total F Y2025 Budget Appropriation Of $650,000, to Provide Plan Check, Inspection and Permit Technician Service”

7. Adopt a Resolution Approving the Memorandum of Understanding between the City of Hayward and the Service Employees International Union (“SEIU”) Local 1021, Clerical and Related Unit, and Authorizing Staff to Execute the Agreement Code CONS 24-417 Staff report submitted b y Human Resources Director Frye , dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 24 -175, “Resolution Approving the Successor Memorandum of Understanding Between the City of Hayward and the Service Employees International Union, Local 1021 Clerical and Related Unit and Authorizing the City Manager to Execute the Agreement”

8. Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $265,000, in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department CONS 24-421
Staff report submitted by Chief Matthews dated
September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 24-176, “Resolution Authorizing the City Manager to Accept and Appropriate $265,000 in Grant Funding from the California Office of Traffic Safety for the Hayward Police Department”

9. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Staples Construction Company for the City Hall Third Floor Restroom Remodel in an Amount Not-to-Exceed $225,960 CONS 24-428
Staff report submitted by Maintenance Services Director Rullman, dated September 17, 2024, was filed.

6 | S e p t e m b e r 17 , 202 4
It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 24-177, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Staples Construction Company for the City Hall Third Floor Restroom Renovations in an Amount not to Exceed $225,960 and Making Associated
Finding Authorizing Procurement of the Work Through a
Cooperatively Purchased Contract”

10. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 Increasing the Contract Amount for Staples Construction Company, Inc. for the Corporation Yard Complete Restroom & Locker Room Remodel Project RP230 by $19,000, for a Total Not- to-Exceed Contract Amount of $1,023,000 CONS 24-431
Staff report submitted by Maintenance Services Director Rullman, dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 24-178, “Resolution Authorizing the City Manager to Negotiate and Execute Amendment No.1 to the Contract with Staples Construction Company, Inc. for the Corporation Yard Complete Restroom & Locker Room Remodel Project RP230 By $19,000, for a Total Amount Not-To-Exceed $1,023,000”

11. Adopt a Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Staples Construction Company, Inc. for the Hayward Animal Shelter Flooring and Wall Upgrade Project RP030 in an Amount Not to Exceed $257,331 CONS 24-435 Staff report submitted by Director Rullman dated September 17, 2024, was filed.

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 24-179, “Resolution Authorizing the City Manager to Negotiate and Execute an Agreement with Staples Construction Company, Inc. for the Hayward Animal Shelter Flooring and Wall Project Rp030 in an Amount Not-To-Exceed $257,331 and Making Associated Findings Authorizing Procurement of the Work Through a Cooperatively Purchased Contract”

12. Adopt a Resolution Authorizing the City Manager to Amend the Contract with EBA Engineering by $57,630.69, for the Removal of Underground Fuel Storage Tanks for a Not-to-Exceed Amount of $162,343, for the Mission Boulevard Corridor Improvements Phase 3 Project, Project No. 05287 CONS 24-436
Staff report submitted by Public Works Director Ameri
dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 180, “ Resolution Authorizing the City Manager to Execute an Amendment to the Contract with EBA Engineering for Underground Storage Tank Removal Services for the Mission Boulevard Corridor Improvements Phase 3 Project”

13. Adopt a Resolution Approving Plans and Specifications and Call for Bids for the Orchard Avenue Traffic Calming Quick-Build Pilot Project, Project No. 05312 CONS 24-441 8 | S e p t e m b e r 17 , 202 4
Staff report submitted by Public Works Director Ameri
dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 181, “Resolution Approving Plans and Specifications for the Orchard Avenue Traffic Calming Quick -Build Pilot Project, Project No. 05312 and Call for Bids”

14. Adopt a Resolution Rejecting All Bids, Approving Revised Plans and Specifications, and Calling for Bids for the Jackson Street Gateway Monument Sign Project CONS 24-443 Staff report submitted by Maintenance Services Director Rullman, dated September 17, 2024, was filed.

In response to Council Member Syrop’s inquiry about the process for adding a name to the monument, Interim City Manager Clausen indicated staff would need to evaluate.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 182, “Resolution Rejecting All Bids, Approving Revised Plans and Specifications, and Calling for Bids for the Jackson Street Gateway Monument Sign Project”

15. Adopt Resolution Authorizing the City Manager to Execute Change Order No. 42 with S.J.

Amoroso for the Global Settlement in an Amount Not to Exceed $2,425,000 to Address Contractor’s and its Subcontractors’ Any and All Outstanding Change Orders and Any and All Outstanding and Future Claims and Authorizing the City Manager to Transfer and Appropriate Additional Funds in an Amount of $3,231,824 for the Final Project Cost for the Fire Station 6 and Fire Training Center Project, Project Nos. 07481 and 07482 CONS 24-459

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

Staff report submitted by Public Works Director Ameri
dated, September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution 24-183, “Resolution to Authorize the City Manager to Execute Change Order No. 42 With S.J. Amoroso for the Global Settlement in an Amount Not-To-Exceed $2,425,000 to Address Contractor’s and its Subcontractors’ any and all Outstanding Change Orders and any and all Outstanding and Future Claims And To Transfer and Appropriate Additional Funds, in an Amount Of $3,231,824 for the Fire Station 6 and Fire Training Center Project, Project Nos. 07481 and 07482”

16. Adopt a Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley -Horn & Associates, Inc., for the Preliminary Engineering Phase of the Tennyson Road Crossing Safety Improvements, Project No. 06944, in an Amount Not to Exceed $549,772.26 and Appropriate an Additional $92,489.34, from Fund 460 to the Project CONS 24-473
Staff report submitted by Public Works Director Ameri
dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolutions.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

10 | S e p t e m b e r 17 , 202 4
Resolution 24-184, “Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Kimley-Horn & Associates, Inc., for Consulting Services for the Preliminary Engineering Phase of the Tennyson Road Crossing Safety
Improvements, Project No. 06944 in an Amount Not -To-Exceed $549,772.26”
Resolution 24-185, “Resolution Authorizing the Appropriation of $92,489.34 from Fund 460 Transportation System Improvement to the Preliminary Engineering Phase of the Tennyson Road Crossing Safety Improvements Projects, Project No. 06944, for a Total Project Balance Of $598,731.80”

17. Adopt a Resolution Authorizing the Interim City Manager to Execute an Economic Development Loan Agreement with the Hayward Economic Development Corporation Setting the Terms for Repayment of the City’s $8,600,000 Loan and Finding the Action is Exempt from CE QA Review CONS 24-476
Staff report submitted by Interim City Manager Claussen, dated September 17, 2024, was filed.

It was moved by Council Member Goldstein, seconded by Council Member Syrop, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein,
Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 24-186, “Resolution of the City Council of the City of Hayward Authorizing the Interim City Manager to Execute an Economic Development Loan Agreement with the Hayward
Economic Development Corporation Setting the Terms for
Repayment of the City’s $8.6 Million Loan and Finding the Action is Exempt from CEQA Review”

WORK SESSION

18. Tree Preservation Ordinance Update: Work Session on the Proposed Policy Recommendations for the Updated Tree Preservation Ordinance (Report from Development Services Director Buizer) WS 24-025
Staff report submitted by Development Services Director Buizer, dated September 17, 2024, was filed.

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

Development Services Director Buizer introduced Planning Manager Lochirco and Landscape Architect Jensen who provided a synopsis of the staff report.

Mayor Salinas opened the public comment section at 8:08 p.m.

Peggy Guernsey apologized for her earlier tone; and raised concerns about tree ordinances, questioning how residents and developers are informed about rules regarding the removal of heritage trees, City enforcement, and the City's failure to replant trees it has removed.

Mayor Salinas closed the public comment at 8:11 p.m.

Council Member Zermeño expressed support for tree-related initiatives, emphasizing the need for better public awareness of heritage trees and advocating for increasing the tree canopy in Hayward; and stressed the importance of counting and preserving the City's trees, suggesting a goal of planting 2,000 trees annually. Planning Manager Lochirco shared the plans for a tree canopy survey and a community outreach program to educate homeowners about tree regulations.

In response to Council Member Andrews’ inquiry about the process for relocating trees and whether it was part of the tree preservation ordinance, Landscape Architect Jensen explained that while the ordinance does not explicitly address tree relocation, it is allowed if developers or homeowners choose to do so. Landscape Architect Spores added that a preservation bond would be required when relocating a tree to cover its value in case it does not survive.

Council Member Andrews suggested involving community groups, such as the Keep Hayward Clean and Green Task Force, in policy discussions; supported the in-lieu fee option to cover the cost of tree replacement and recommended a tracking mechanism to inform where trees could be planted; highlighted the importance of educating residents on the benefits of trees and how to mitigate issues with trees; and suggested that staff explore geography tied to specific land uses.

Council Member Roche asked if the tree preservation ordinance included street trees and whether permits were required for their removal to which Planning Manager Lochirco clarified that the ordinance primarily focused on private property trees, but mentioned plans to include exclusions for trees that pose safety risks, such as those near airports or in wildfire-prone areas.

Council Member Roche expressed support for the expansion of protecting native and heritage trees; supported a higher level discretionary review for heritage tree removal decisions, preferably by the Planning Commission; supported mitigation requirements for the loss of trees and to address urban warming concerns; expressed approval of a sliding scale for permit fees based on the number of trees removed and supported in-lieu fees linked to the cost of the trees being removed; advocated for a more aggressive tree replacement strategy to accelerate 12 | S e p t e m b e r 17 , 202 4
canopy growth and counter the loss of mature trees ; and highlighted the need for resident education and assistance from the City.

Council Member Syrop supported the proposed policy changes in the tree preservation ordinance; endorsed a more stringent replacement policy, echoing Council Member Roche's stance; stressed the importance of collaborating with groups such as 100K Trees for Humanity to accelerate planting efforts, potentially leveraging community volunteers; recommended the Planning Commission for the higher level discretionary review for heritage tree removal with the option to appeal to the Council; proposed partnering with the City’s communication division to increase awareness about heritage trees among residents, particularly those not in homeowner associations (HOAs); suggested using a community -driven input method to identify historical trees; and recommended allocating a guaranteed percentage (30-50%) of in- lieu fees to plant trees in areas with low canopy coverage and targeting specific economic corridors, such as downtown, to ensure strategic replanting and economic benefit for the City.

In response to Council Member Bonilla Jr.’s inquiry about how the ordinance updates compare with those of surrounding jurisdictions, Landscape Architect Jensen explained that Hayward is unique in recuperating appraisal values for trees but noted the City lags in canopy replacement compared to others.

In response to Council Member Bonilla Jr.’s inquiry about how the City would hold itself accountable for tree removal on public property, Planning Manager Lochirco explained that the proposed tree bank would allow flexibility for the City to decide where to plant trees, if the developer does not have a pre-selected location.

Council Member Bonilla Jr. expressed support for expanding protections to native and heritage trees; agreed that the higher level of discretionary review of heritage trees be provided by the Planning Commission with guidelines to avoid ambiguity in decision making; agreed with using a sliding scale for tree removal permit fees; suggested staff explore potential grants to assist residents in maintaining trees; supported reducing permit durations; and highlighted the need for extensive community outreach.

Council Member Goldstein expressed general support for the proposed tree ordinance updates but raised concerns about resident education and enforcement to address compliance by homeowners and HOAs; and highlighted the potential conflict between tree preservation and the construction of accessory dwelling units (ADUs), pointing out the competing interests of environmentalism and housing needs.

Mayor Salinas received clarification that the current ordinance requires "like size and like species" but does not specify a strict one-to-one replacement and the goal of the policy change was to ensure tree removal is properly mitigated and that native trees would be protected; and emphasized the importance of this work, highlighting the City’s 2020 Canopy Cover showed a stark contrast between affluent neighborhoods with more tree canopy and lower-income areas with significantly less.

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

PUBLIC HEARING

19. Public Hearing for the Adoption of the City of Hayward User Fee Study PH 24-039 Staff report submitted by Finance Director Gonzales ,
dated September 17, 2024, was filed.

Finance Director Gonzales introduced the item and provided a synopsis of the staff report.

In response to Council Member Syrop ’s inquiry of why the multi -family inspection fee is lower than the single-family inspection fee, Finance Director Gonzales explained the fees are based on the time it takes to issue permits and conduct inspections, and added that the fee is a per unit fee.

There being no public comment, Mayor Salinas opened and closed the public hearing at 9:04 p.m.

Council Member Syrop expressed he agreed to increase the fees and make sure they are up to date with the actual cost to deliver services to the residents; noted it has the potential to generate up to $1.5 million in revenue; and agreed to reevaluate the fees every five years to keep the City in a healthy financial state.

Council Member Bonilla Jr. seconded the motion noting the action included an increase to twelve fees with an average change of about one percent, which represented a modest increase in fees for maintaining high quality services for the community.

Mayor Salinas added that certain fees had not been collected for many years and the City was just taking action to start collecting them.

It was moved by Council Member Syrop, seconded by Council Member Bonilla Jr., and carried unanimously to adopt the City of Hayward User Fee Study.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 24-187, “Resolution Approving the Comprehensive User Fee Study as Prepared by Willdan Financial Services and Adopting the User Fees as Proposed by the Study for all Departments”
14 | S e p t e m b e r 17 , 202 4

LEGISLATIVE BUSINESS

20. Fiscal Year 2025 Salary Plan Amendment: Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2025 (Report from Human Resources Director Frye) LB 24-019
Staff report submitted by Human Resources Director Frye, dated September 17, 2024, was filed.

Human Resources Director Frye introduced the item and provided a synopsis of the staff report.

There being no public comment, Mayor Salinas opened and closed the public hearing at 9:13 p.m.

Council Member Syrop provided feedback from the Personnel Commission, highlighting discussions about applicant/employee demographics, retention rates, and reasons for choosing to stay or leave City employment; emphasized concerns about burnout and stressed that the proposed salary increases reflect the City's commitment to paying employees fairly, reducing burnout, and retaining talent ; and acknowledged the Commission's awareness of long-term budget implications.

It was moved by Council Member Syrop, seconded by Council Member Zermeño, and carried unanimously to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 24-188, “Resolution Approving the Amended Fiscal Year 2025 Salary Plan Designating Positions of Employment in the City of Hayward and Salary Range; and Superseding Resolution No. 24 -139 and All Amendments Thereto”

COUNCIL REPORTS AND ANNOUNCEMENTS
Council Member Goldstein announced the Community Services Commission meeting on September 18, 2024; and promoted a fundraising event called "Cure the Kids" at Ohlone College, where the American Motorcyclist Association would be converging to encourage participation and donations.

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers and Zoom
https://hayward.zoom.us/j/83639328548?pwd=ZUdDZE5lM2R1dHNFbVJoVXJBckdmQT09 Tuesday, September 17, 2024, 7:00 p.m.

Council Member Syrop shared that the first dead bird in Hayward tested positive for West Nile virus, prompting the Alameda County Mosquito Abatement District to set up traps and monitor the situation; and announced the South Hayward market on September 29, 2024, at the South Hayward BART station.

Council Member Andrews acknowledged the Hayward downtown library staff for their 5 th year birthday celebration and praised the library card design contest, highlighting the involvement of both the public and employees in the creative effort.

Mayor Salinas announced it was National Voter Registration Day, urging viewers to register to vote, update their registration if necessary, and emphasizing the importance of voting.

City Clerk Lens added that the last day to register to vote is October 21, 2024, and mentioned that a list of voting centers in Hayward would be available on the website by the end of the week.

ADJOURNMENT
Mayor Salinas adjourned the City Council meeting at 9:21 p.m.

APPROVED

__________________________________________________________ Mark Salinas
Mayor, City of Hayward

ATTEST:

__________________________________________________________ Miriam Lens
City Clerk, City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-518
DATE: October 8, 2024
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Adopt an Ordinance Adding Article 16 to Chapter 2 of the Hayward Municipal Code, Establishing District- Based City Council Elections; and Finding that the Action is Exempt from CEQA Review

RECOMMENDATION
That the Council adopts the Ordinance introduced on October 1, 2024.

SUMMARY
This item entails adoption of an Ordinance adding Article 16 to Chapter 2 of the Hayward Municipal Code establishing District-Based City Council Elections, introduced on October 1, 2024, by Council Member Bonilla Jr.

ATTACHMENTS
Attachment I Staff Report
Attachment II Summary of Published Ordinance
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 1
powered by Legistar™

DATE: October 8, 2024

TO: Mayor and City Council

FROM: City Clerk

SUBJECT: Adopt an Ordinance of the City Council of the City of Hayward Adding Article 16 to Chapter 2 of the Hayward Municipal Code, Establishing District-Based City Council Elections; and Finding that the Action is Exempt From CEQA Review

RECOMMENDATION

That the Council adopts the Ordinance introduced on October 1, 2024.

SUMMARY

This item entails adoption of an Ordinance adding Article 16 to Chapter 2 of the Hayward Municipal Code establishing district-based City Council elections, introduced on October 1, 2024, by Council Member Bonilla Jr.

BACKGROUND

The Ordinance was introduced by Council Member Bonilla Jr., at the October 8, 2024, meeting of the City Council with the following vote:

AYES: COUNCIL MEMBERS: Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not relate to the priorities outlined in the Council’s Strategic Roadmap.

FISCAL IMPACT

There is no fiscal impact associated with this report.

PUBLIC CONTACT

The summary of the Ordinance was published in the Daily Review c/o Bay Area News Group- East Bay on Friday, October 4, 2024. Adoption, at this time, is therefore appropriate.

NEXT STEPS

The Hayward Municipal Code and other related documents will be updated accordingly.

Prepared and Recommended by: Miriam Lens, City Clerk

Approved by:

____________________________
Dustin Claussen, Interim City Manager

ATTACHMENT II

PUBLIC NOTICE OF AN INTRODUCTION OF AN ORDINANCE BY THE CITY COUNCIL OF THE

CITY OF HAYWARD

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HAYWARD ADDING ARTICLE 16 TO CHAPTER 2 OF THE HAYWARD MUNICIPAL CODE, ESTABLISHING DISTRICT -BASED CITY COUNCIL ELECTIONS; AND FINDING THAT THE ACTION IS EXEMPT FROM CEQA REVIEW
Section 1. Article 16 is added to Chapter 2 of the Hayward Municipal Code to read in full as follows:

ARTICLE 16

BY-DISTRICT CITY COUNCIL ELECTIONS

SECTION 2-16.00 – Purpose. The City Council hereby declares that the change of method of electing members of this Council hereby enacted is being made in furtherance of the California Voting Rights Act of 2001.

SECTION 2-16.10 – Establishment of City Council Districts. (a) Six (6) City Council dist ricts are hereby established in the City of Hayward. The boundaries and identifying number of each district shall be as described on the City Council District Map located at [hyperlink to map to be inserted here] and incorporated herein. To the extent the re is a conflict between the descriptions contained in the Ordinance codified in this Article and the map incorporated herein, the map shall prevail.
(b) If necessary to facilitate the implementation of this Ordinance, the City Manager or his or her designee is authorized to make technical adjustments to the district boundaries that do not substantively affect the populations in the districts or the eligibility of candidates. The City Manager shall consult with the City Attorney concerning any technical adjustments deemed necessary and shall advise the City Council of any such adjustments required in the implementation of the districts. (c) Elections shall take place, and Councilmembers shall be elected, “by -districts” as that term is defined in California Governm ent Code Section 34871, meaning one member of the City Council shall be elected from each district, by the voters of that district alone.
(d) The districts specified in subdivision (a) shall continue in effect until they are amended or repealed in accordance with law.

ATTACHMENT II

SECTION 2-16.20 – By-District Electoral System.
(a) Pursuant to California Government Code Sections 34886 and 34871(c), Councilmembers shall be elected by-districts in six (6) single-member districts. (b) Except as provided in subdivision (c) hereof, the Councilmember elected to represent a district must live in that district and be a registered voter in that district, and any candidate for City Council must live in, and be a registered voter in the district in which he or she seeks election at the time nomination papers are issued, pursuant to California Government Code Section 34882 and Elections Code Section 10227.
(c) A Councilmember in office at the time this Article takes effect shall continue in office until the expiration of the full term to which h e or she was elected or appointed and until his or her successor is qualified.
(d) Upon expiration of the full term of each Councilmember elected at -large, that Councilmember’s successor shall be elected on a by -district basis in the districts established in Section 2-16.10 and as provided in Section 2 -16.30. A vacancy in a Councilmember office elected by -district shall be filled according to law by a person qualified to hold the office, who lives in the district. (e) The terms of office of each Councilmember elected to the City Council pursuant to this Ordinance shall remain four (4) years as specified in the City Charter. (f) The method of electing the office of the Mayor at-large shall not be affected by the provisions of this Ordinance.

SECTION 2-16.30 – Sequence of District Elections.
(a) Councilmembers from Districts 1 and 6 shall be elected beginning at the General Municipal Election in November 2026, and every four years thereafter. (b) Councilmembers from Districts 2, 3, 4, and 5 shall be elected beginning at the General Municipal Election in November 2028, and every four years thereafter.

Section 2. California Environmental Quality Act. Adoption of this Ordinance is exempt from environmental review as the adoption of this Ordinance does not qualify as a “project” pursuant to the California Environmental Quality Act (“CEQA”), under Public Resource Code Section 21065 and CEQA Guidelines Section 15320, 15378, and 15061(b) (3) as there is no possibility that such action would cause either a direct, or reasonably foreseeable indirect, physical change in the environment.

Section 3. If any section, subsection, paragraph, or sentence of this Ordinance, or any part thereof, is for any reason found to be unconstitutional, invalid, or beyond the authority of the City of Haywa rd by a court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance.

Section 4. The effective date of this Article shall be thirty (30) days after its adoption by the City Council.

ATTACHMENT II

Introduced at a regular meeting of the City Council of the City of Hayward, held the 1st day of October 2024, by Council Member Bonilla Jr.

This Ordinance will be considered for adoption at the regular meeting of the Hayward City Council, to be held on the 8th day of October 2024, at 7:00 p.m. Please note the City Council will hold a hybrid meeting which will allow for participation in the Council Chamber and virtually via the Zoom platform. The full text of this Ordinance is available for examination by the public by contacting the City Clerk’s office at [email protected] or (510) 583- 4400.

Dated: October 4, 2024
Miriam Lens, City Clerk
City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-483
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Police Chief

SUBJECT
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a 36-Month Rental Agreement with Palma Ceia Baptist Church for the Hayward Police Department’s South Resource Center, with the Option to Renew for One Additional 36-Month Term, for a Total Not-to-Exceed Amount of $350,000, and Appropriate $6,000 from the Measure C Fund (101)

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a 36-month rental agreement with Palma Ceia Baptist Church for the Hayward Police Department’s South Resource Center, with the option to renew for one additional 36-month term, in a total amount not to exceed $350,000, and appropriate $6,000 from the Measure C Fund (101) into the police department’s Measure C Community Services budget to fund the increased cost of rent for the first year of the rental agreement.

SUMMARY
Palma Ceia Baptist Church (PCBC) currently rents a portion of their property at 28695 Ruus Road to the City of Hayward for the police department’s South Resource Center. The current lease expires at the end of September and through communication between staff and PCBC, both parties desire to enter into a 36- month rental agreement, with the option to renew for an additional 36-month term. Monthly rent will amount to $4,500, which is an increase of $500 per month from the current lease. The total value of the two terms combined, along with any potential month-to-month tenancy during negotiations for a renewed lease, shall not exceed $350,000.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 2
powered by Legistar™
File #:CONS 24-483
CITY OF HAYWARD Printed on 10/4/2024Page 2 of 2
powered by Legistar™

DATE: October 8, 2024

TO: Mayor and City Council

FROM: Police Chief

SUBJECT: Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Rental Agreement with Palma Ceia Baptist Church for the Hayward Police Department’s South Resource Center for an Amount Not-to-Exceed $350,000 and to Appropriate $6,000 from the Measure C Fund to the Hayward Police Department’s Measure C Community Service Budget

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a 36-month rental agreement with Palma Ceia Baptist Church for the Hayward Police Department’s South Resource Center, with the option to renew for one additional 36- month term, in a total amount not to exceed $350,000, and appropriate $6,000 from the Measure C Fund (101) into the police department’s Measure C Community Services budget to fund the increased cost of rent for the first year of the rental agreement.

SUMMARY

Palma Ceia Baptist Church (PCBC) currently rents a portion of their property at 28695 Ruus Road to the City of Hayward for the Hayward Police Department’s (“HPD”) South Resource Center. The current lease expires at the end of September 2024, and through communication between staff and PCBC, both parties desire to enter into a 36-month rental agreement, with the option to renew for an additional 36-month term. Monthly rent will amount to $4,500, which is an increase of $500 per month from the current rental rate. The total value of the two terms combined, along with any potential month-to-month tenancy during negotiations for a renewed lease, shall not exceed $350,000.

BACKGROUND AND DISCUSSION

The City and Palma Ceia Baptist Church first entered into a one-year rental agreement in October of 2022 for the HPD’s South Resource Center located at 28695 Ruus Road. This lease provided a unique opportunity to forge a partnership between the HPD and PCBC and to build trust between HPD and the community. In October 2023, the City and PCBC extended the

lease for an additional one-year term. Both of these rental agreements set rent at $4,000 per month ($48,000 per year).

Due to the successful partnership between the City and PCBC, a 36-month rental agreement is desired which will run from 2024 through 2027, with the option to renew for an additional 36-month term. The leased premises is located at 28695 Ruus Road and is the non-shaded portion of the parcel outlined below in red.

FISCAL IMPACT

The initial 36-month rental agreement between the City and PCBC totals $162,000, or $54,000 per year. The HPD’s South Resource Center is funded entirely by the Measure C Fund. The previous lease agreements from 2022 to 2024 had an annual rent of $48,000.

The new lease will increase by $6,000 annually.

To cover this increased cost, staff requests an additional $6,000 be appropriated from the Measure C Fund (101) and put into the HPD’s Measure C Community Service Budge, in FY 2025 for the first year of the new rental agreement. Full funding for the annual rental cost, including supplies, services, and utilities, will be requested during the annual budget process.

The fiscal impact of the optional extension for an additional 36-month rental agreement shall not exceed $188,000, or approximately $62,667 per year. Staff will aim to keep the rental rate at $4,500 per month during negotiations for the second 36-month term.

However, flexibility is requested to adjust to fair market value rental rates. If the extension option is exercised, any changes in negotiated rental cost will be presented to Council for consideration.

STRATEGIC ROADMAP

The rental agreement between the City and PCBC supports the Enhance Community Safety and Quality of Life priorities, although it does not fit into a specific project.

NEXT STEPS

If the Council authorizes this action, staff will negotiate and execute a 36-month rental agreement with Palma Ceia Baptist Church and 6,000 will be appropriated from the Measure C Fund into the HPD’s Measure C Community Services budget.

Prepared by: Laura Gomez, Senior Management Analyst

Recommended by: Bryan Matthews, Chief of Police

Approved by:

Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL
RESOLUTION NO. 24-____
Introduced by Council Member _

ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE

AND EXECUTE A RENTAL AGREEMENT WITH PALM A CEIA BAPTIST CHURCH FOR THE HAYWA RD POLICE DEPARTMENT ’S SOUTH RESOURCE CENTER FOR A N AMOUNT NOT -TO-EXCEED $350,000 AND TO
APPROPRIATE $6,000 F ROM THE MEASURE C FU ND TO THE HAYWARD POLICE DEPARTMENT’S MEASURE C COMMUNITY SERVICE BUDGET

WHEREAS, the City of Hayward (“the City”) and Palma Ceia Baptist Church first entered into a rental lease agreement in October 2022; and

WHEREAS, the leased premises is located at 28695 Ruus Road and is used as the Hayward Police Department’s South Resource Center; and

WHEREAS, due to the successful partnership between the City and Palma Ceia Baptist Church, a 36 -month rental agreement is desired with the option to renew for an additional 36-month term; and

WHEREAS, the Hayward Police Department’s South Resource Center is entirely funded by the Measure C fund; and

WHEREAS, rent for the leased premises shall be $4,500 per month ($54,000 per year) for the initial 36-month term; and

WHEREAS, since the annual cost of the lease will increase by $6,000, annually, the Hayward Police Department r equires an additional $6,000 be appropriated from the Measure C Fund (101) and put into the Hayward Police Department’s Measure C Community Service Budget, to fund the first year of the $6,000 increase, for FY 2025; and

WHEREAS, staff will aim to keep the rental rate at $4,500 per month during negotiations for the optional second 36-month term and will present any changes in rental cost to Council for consideration.

ATTACHMENT II

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby authorizes the City Manager to execute a 36 -month rental agreement with Palma Ceia Baptist Church for the Hayward Police Department’s South Resource Center, with the option to renew for one additional 36 -month term, for a total amount not -to-exceed $350,000, and appropriate $6,000 from the Measure C Fund (Fund 101) in FY 2025.

IN COUNCIL, HAYWARD, CALIFORNIA , 2024
ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

APPROVED AS TO FORM:

ATTEST:

City Clerk of the City of Hayward

City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-484
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with NHA Advisors, LLC, and Increase the Contract Amount by $65,000, for a Total Not-to-Exceed Amount of $150,000, for Water Infrastructure Finance and Innovation Act (WIFIA) Loan Application and Financial Consulting Services Related to the Water Resource Recovery Facility (WRRF) Improvements - Phase II Project

RECOMMENDATION
That Council adopts the attached resolution (Attachment II) authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement (PSA) with NHA Advisors, LLC to increase the contract amount by $65,000 for a total not-to-exceed (NTE) amount of $150,000 for Water Infrastructure Finance and Innovation Act (WIFIA) Loan Application and financial consulting services related to the Water Resource Recovery Facility (WRRF) Improvements - Phase II Project (Phase II Project).

SUMMARY
On March 15, 2024, the City entered into an agreement with NHA Advisors, LLC for professional services related to Water Infrastructure Finance and Innovation Act (WIFIA) loan application preparation and related consulting services, in an amount not-to-exceed $85,000. Staff now requires additional support related to developing a long-term financing strategy and expanded financial modeling for the Phase II Project WIFIA loan application and recommends that Council authorize the City Manager to increase the PSA with NHA Advisors by $65,000 for a total NTE $150,000.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 2
powered by Legistar™
File #:CONS 24-484
CITY OF HAYWARD Printed on 10/4/2024Page 2 of 2
powered by Legistar™

DATE: October 8, 2024

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with NHA Advisors, LLC, and Increase the Contract Amount by $65,000 for a Total Not-to-Exceed $150,000 for Water Infrastructure Finance and Innovation Act (WIFIA) Loan Application and Financial Consulting Services related to the Water Resource Recovery Facility (WRRF) Improvements – Phase II Project

RECOMMENDATION

That Council adopts the attached resolution (Attachment II) authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement (PSA) with NHA Advisors, LLC to increase the contract amount by $65,000 for a total not-to-exceed (NTE) amount of $150,000 for Water Infrastructure Finance and Innovation Act (WIFIA) Loan Application and financial consulting services related to the Water Resource Recovery Facility (WRRF) Improvements – Phase II Project (Phase II Project).

SUMMARY

On March 15, 2024, the City entered into an agreement with NHA Advisors, LLC for professional services related to Water Infrastructure Finance and Innovation Act (WIFIA) loan application preparation and related consulting services, in an amount not-to-exceed $85,000. Staff now requires additional support related to developing a long-term financing strategy and expanded financial modeling for the Phase II Project WIFIA loan application and recommends that Council authorize the City Manager to increase the PSA with NHA Advisors by $65,000 for a total NTE $150,000.

BACKGROUND AND DISCUSSION

WRRF was originally constructed in 1952 to treat wastewater flows from Hayward residents and businesses prior to discharge into the San Francisco Bay. Over the years, the facility has undergone several major upgrades to meet more stringent discharge requirements, as well as increasing capacity to meet the City’s growing population and industries. WRRF treats an average flow of approximately eleven million gallons per day

and meets current regulatory requirements for discharge of treated effluent to the deep waters of the San Francisco Bay.

In May 2019, the San Francisco Bay Regional Water Quality Control Board (Water Board) announced upcoming regulatory requirements limiting discharge of nutrients (nitrogen) to the Bay. In June 2020, the City completed a comprehensive Master Plan update, the WPCF Phase II Facilities Plan (Facilities Plan). The Facilities Plan identifies the necessary improvements to upgrade the treatment process and meet the upcoming nutrient reduction requirements. On July 5, 20221, Council authorized design and engineering services with Brown & Caldwell for the Phase II Project. On December 12, 20232, Council authorized applying for the United States Environmental Protection Agency (EPA) WIFIA loan program.

The existing scope of services (Exhibit A to the PSA) includes tasks related to project due diligence, preparation of the WIFIA loan application, the credit rating process, and the WIFIA loan closing/funding process. The WIFIA loan application is a two-step process, a Letter of Intent (LOI) and, if invite, a more comprehensive application. Both steps require information and documents demonstrating the borrower’s financial creditworthiness and are typically prepared by the City’s financial advisor. Following the submission of the LOI on January 31, 2024, the City was invited to prepare an application, which was submitted on July 12, 2024.

As the City prepares for the WIFIA loan application review period and upcoming credit rating process, staff anticipates the need for additional financial analysis and counsel through the close of the WIFIA loan, which is expected to be completed in early 2025.

These tasks are related to the evaluation of additional funding options, amending existing State Revolving Fund Agreements, additional scenario analysis and financial modeling, and enhanced coordination with Phase II Project team and bond counsel.

Staff recommends that Council authorize the City Manager to amend the existing PSA with NHA Advisors to increase the contract by a negotiated amount of $65,000 for a not-to- exceed $150,000 for these services.

ECONOMIC IMPACT

There is no direct economic impact associated with approving this item.

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5714864&GUID=9ED75AE9-FFB6-4BC4-ACD9- 915A6B3F458B&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=6448360&GUID=CB5A4ECF-8AF0-49B8-B838- 81002AFE119D&Options=&Search=

FISCAL IMPACT

This agenda item will not impact the General Fund. The funding for this item will be allocated from the following projects in Sewer Improvement Fund 612 as follows:

Project Amount
WRRF New Administration Building & Lab Project No. 07786 $ 13,000 WRRF Primary Effluent Flow Equalization Project No. 07749 $ 9,750 WRRF Phase II Improvements Project No. 07760 $ 42,250
Total $65,000

The projects listed above have sufficient funds to support the amendment to the PSA.

STRATEGIC ROADMAP

This agenda item supports several goals in Council’s Strategic Roadmap. The WRRF Improvements – Phase II Project will increase the reliability of the City’s treatment plant and construct process improvements to meet more stringent nutrient discharge limits in accordance with upcoming regulatory requirements, while supporting the goals of the City Council. Specifically, this item relates to the implementation of the following projects:

1. Confront Climate Crises & Champion Environmental Justice.

2. Mitigate Climate Crisis Impacts through Resilient Design and Community Engagement
Project C14b: Implement Shoreline Master Plan, including mitigating sea level rise in the industrial corridor through building requirements and outreach.

3. Invest in Infrastructure.

4. Invest in Water Supplies, Sanitation Infrastructure & Storm Sewers Project N19: Update Water Pollution Control Facility Phase II Plan

SUSTAINABILITY FEATURES

The WRRF Improvements – Phase II Project will maintain and improve the health of the San Francisco Bay, which is a vital resource for the region and the State. The Phase II Project will also satisfy the early actor requirements specific in the Water Board’s 2nd Watershed Permit to reduce nitrogen loads to the Bay.

The effects and risks of rising sea water levels will be reviewed and incorporated into the design of the new facilities.

The Administration and Laboratory Building will be reviewed by the Building Division for conformance with State and local sustainability requirements and standards for energy efficiency, resource conservation, material recycling, etc. In addition, the building will be design and constructed to meet Leadership in Energy and Environmental Design (LEED) standards for a Silver Certification, or better.

PUBLIC CONTACT

As part of the funding process, an environmental study (CEQA and/or Initial Study and Mitigated Negative Declaration) will be posted for public review and comment. In addition, a public hearing will be held to review the environmental study.

The project will include a City-hosted web page with periodic updates throughout the multi-year duration of the project.

NEXT STEPS

If approved, City Manager will be authorized to take the necessary steps to execute Amendment No. 1 to the existing PSA with NHA Advisors.

Prepared by: Sharon Hu, Management Analyst

Recommended by: Alex Ameri, Director of Public Works

Approved by:

__________________________________
Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 25-____

Introduced by Council Member __________

ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES

AGREEMENT WITH NHA ADVISORS, LLC AND INCREASE THE
CONTRACT AMOUNT BY $65,000 FOR A TOTAL NOT-TO-EXCEED
$150,000 FOR WATER INFRASTRUCTURE FINANCE AND INNOVATION

ACT (WIFIA) LOAN APPLICATION AND FINANCIAL CONSULTING

SERVICES RELATED TO THE WATER RESOURCE RECOVERY FACILTY (WRRF) IMPROVEMENTS – PHASE II PROJECT

WHEREAS, the City entered into an Agreement with NHA Advisors, LLC on March 15, 2024 for professional services related to Water Infrastructure Finance and Innovation Act (WIFIA) loan application preparation and related consulting services , in an amount not -to- exceed $85,000; and

WHEREAS, City staff now requires additional support and services related to developing a long -term financing strategy and expanded financial modeling for the WIFIA loan closing/funding process; and

WHEREAS, the additional cost for such services has been negotiated at an amount not-to-exceed $65,000; and

WHEREAS, Wastewater Fund 612 and related Capital Projects 07749, 07760, and 07786 have sufficient funds.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to execute, on behalf of the City of Hayward, Amendment No. 1 , in a form approved by the City Attorney, to increase the contract by $65,000 for a total not-to-exceed $150,000.

BE IT FURTHER RESOLVED that the duration will remain unchanged and the agreement will expire on June 30, 2025 or earlier upon completion of the Scope of Services.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA , 2024

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-496
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Public Works Director

SUBJECT
Adopt a Resolution Awarding Three-Year Contracts to Econolite Control Products, Inc., and Western Systems, Inc., for the Battery Backup Program, Project No. 05233 and 05856

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute 3-year agreements with Econolite Control Products, Inc., (Econolite) and Western Systems, Inc., (WS) to purchase traffic signal equipment to provide signalized intersections with battery backup, for potential power outages, for a term of three years.

SUMMARY
As part of the annual program to replace worn-out signal equipment, a Request for Quote (RFQ) was released on August 1st, 2024 seeking vendors to supply traffic controllers, signal cabinets, and Battery Backup Systems (BBS). Through a competitive bidding process, the evaluation team has selected both Econolite and Western Systems to supply and support installations of these products. Staff recommends that the Council adopt a resolution authorizing the City Manager to execute 3-year agreements with Econolite and WS to provide specified equipment to prepare traffic signals for potential power outages.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 1
powered by Legistar™

DATE: October 8, 2024

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Awarding 3-Year Contracts to Econolite Control Products, Inc., and Western Systems, Inc., for the Battery Backup Program, Project No. 05233 and 05856

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to execute 3- year agreements with Econolite Control Products, Inc., (Econolite) and Western Systems, Inc., (WS) to purchase traffic signal equipment to provide signalized intersections with battery backup, for potential power outages, for a term of three years.

SUMMARY

As part of the annual program to replace worn-out signal equipment, a Request for Quote (RFQ) was released on August 1st, 2024 seeking vendors to supply traffic controllers, signal cabinets, and Battery Backup Systems (BBS). Through a competitive bidding process, the evaluation team has selected both Econolite and Western Systems to supply and support installations of these products. Staff recommends that the Council adopt a resolution authorizing the City Manager to execute 3-year agreements with Econolite and WS to provide specified equipment to prepare traffic signals for potential power outages.

BACKGROUND

The City’s Public Works & Utilities Department maintains 146 traffic signals and other traffic control devices such as flashing beacons, radar feedback signs, high-intensity activated crosswalk beacons, and rectangular rapid flashing beacon signs. Staff maintain an inventory of all of the City’s signals, including detailed information about the infrastructure in place at each signal, the signal controller, and other relevant information that staff use to manage the City’s signal assets.

From the signal inventory list, Staff prioritized intersections for new BBS based on street classification and the number of lanes. The top 9 intersections were evaluated to identify

any additional signal equipment needed to implement BBS, such as signal controllers and cabinets.

As part of this program, the City requested pricing for standard signal equipment and BBS currently used by the City. Staff also used this effort to assess a new BBS technology at one intersection that uses hydrogen fuel cells to enable extended operations, as conventional BBS cannot continue signal operations through a power outage that lasts many hours or multiple days. Staff selected a product called Hymax BBS to test as part of this pilot program.

To purchase the identified signal equipment, the City released an RFQ on August 1st, 2024, with bids due on August 30, 2024. Two vendors, Econolite and WS submitted responses on August 30, 2024.

DISCUSSION

The RFQ required vendors to provide costs for items under an initial purchase and optional purchase categories. Initial purchase includes items to be purchased in FY2025 after the agreement is executed. The optional purchase includes items that may be purchased in FY 2026 and FY 2027. Any purchases beyond the initial purchase within the contract term are not guaranteed.

The following two tables summarize costs provided by Econolite and WS for initial purchase and potential purchase.

Initial Purchase FY25 Econolite Control
Products, Inc.

Western Systems, Inc.

Line
Item
Description Quan
tity
Unit Cost Total Unit Cost Total
1 Alphacell
240XTV BBS
8 $8,670.00 $69,360.00 $12,943.89 $103,551.12
2 Hymax Fuel
Cell Battery
BBS
1 N/A N/A $38,856.52 $38,856.52
3 Traffic
Signal
Cabinet: P
Plus Cabinet
1 $26,370.00 $26,370.00 $30,997.65 $30,997.65
4 Traffic
Signal
Controller:

Econolite
Cobalt
2 $4,970.00 $9,940.00 $15,130.95 $30,261.90

Total

$105,670.00

$203,667.19

Optional Purchase for FY26 &
FY27

Econolite Control
Products, Inc.

Western Systems, Inc.

Line
Item
Description Quan
tity
Unit Cost Total Unit Cost Total
1 BBS: Alphacell
240XTV
1 $9,410.00 $9,410.00 $12,943.89 $12,943.89
2 BBS: Hymax Fuel
Cell Battery,
without 56Ah
Battery Backup
1 N/A N/A $38,856.52 $38,856.52
3 BBS: Hymax Fuel
Cell Battery, with
56Ah Battery
Backup
1 N/A N/A $47,553.33 $47,553.33
4 Traffic Signal
Cabinet: P Cabinet
1 $23,180.00 $23,180.00 $22,416.14 $22,416.14
5 Traffic Signal
Cabinet: P Plus
Cabinet
1 $26,370.00 $26,370.00 $30,997.65 $30,997.65
6 Traffic Signal
Controller:

Econolite Cobalt
1 $5,325.00 $5,325.00 $15,130.95 $15,130.95

Total

$64,285.00

$167,898.48

Based on the cost provided, staff recommends awarding a contract to WS to supply Hymax Fuel Cell Battery (Initial Purchase line item 2 and Optional Purchase line items 2 and 3) and P Cabinet (Optional Purchase line item 4) and awarding a contract to Econolite to supply all the remaining items under Initial Purchase and Optional Purchase. Additionally, under potential purchases, the P Cabinet from Econolite and the P Plus Cabinet from WS will be awarded as backup in case the awarded vendor for each cabinet type cannot provide the specified cabinets. The total initial purchase amount will be $144,525.52, which includes (8) Alphacell BBS, (1) Hymax BBS, (1) P Plus cabinet, and (2) Econolite Cobalt controller.

Staff recommends awarding not-to-exceed amount of $400,000 for Econolite and $150,000 for WS for the three-year term. This will enable staff to implement the initial and future battery backup system installations over the 3-year contract term.

ECONOMIC IMPACT

Providing battery backup for City signal equipment upgrade will help ensure the continued operation of signals for a limited duration during power outages, which may reduce costs for traffic management and may reduce the likelihood of collisions, which have an economic cost.

FISCAL IMPACT

The funding for this equipment purchase will come from CIP budgets allocated for Traffic Management (Measure BB - Local Transportation, Fund 212, Project No. 05233) and Controller Cabinet Replacement and Battery Backup Program (Transportation System Improvement, Fund 460, Project No. 05856). The allocated project has sufficient balances to support these contracts.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Invest in Infrastructure. This item is not specifically related to a project identified in the Strategic Roadmap. Staff is bringing forth this item to enhance the operation of the City’s traffic signals during future power outages.

SUSTAINABILITY FEATURES

This agenda item supports the routine operation of traffic signal infrastructure, which supports the City’s sustainability initiatives by reducing unnecessary vehicle stopping and acceleration, which can reduce emissions.

PUBLIC CONTACT

No public contact has been made related to this agenda item.

NEXT STEPS

If Council approves this request, the City Manager will execute three-year agreements with Econolite Control Products, Inc., in amount not to exceed $400,000 and Western Systems, Inc. in the amount not to exceed $150,000.

Prepared by: Jade Kim, Assistant Transportation Engineer Hugh Louch, Deputy Director of Public Works
Recommended by: Alex Ameri, Director of Public Works

Approved by:

_________________________________

Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 24-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS WITH ECONOLITE CONTROL PRODUCTS, INC. AND WESTERN SYSTEMS, INC.

TO PROVIDE SIGNAL EQUIPMENT FOR THE BATTERY BACKUP PROGRAM, PROJECT NO. 05233 AND 05856 IN AN AMOUNT NOT -TO-EXCEED $400,000 FOR ECONOLITE PRODUCTS, INC., AND $ 150,000 FOR WESTERN SYSTEMS, INC. FOR A THREE-YEAR CONTRACT TERM

WHEREAS, the Annual Battery Backup Program upgrades the battery backup systems and other signal equipment at signalized intersections to ensure the reliable function of traffic signals during power outages; and

WHEREAS, the City released a Request for Quote on August 1st, 2024 with the bid due on August 30, 2024 , requesting pricing for initial purchase items for the fiscal year 2024 - 2025 and potential purchase items for the fiscal year 2025-2026 and 2026-2027 ; and

WHEREAS, on August 30, 2024, (2) bids were received from Econolite Control Products, Inc. and Western Systems, Inc.; and

WHEREAS, Econolite Control Products, Inc. provided the best overall price for Alphacell Battery Backup System, P Plus Cabinets, and Controller s for both initial and potential purchases; and

WHEREAS, Western Systems, Inc. provided the best overall price for Hymax Fuel Cell Batteries for initial and potential purchases and P Cabinets for potential purchases; and WHEREAS, under potential purchases , both Econolite and Western Systems are awarded as primary and backup for cabinets in case the one vendor for each cabinet type cannot provide the specified cabinets; and

WHEREAS, the initial purchase amount for the fiscal year 2024 -2025 is $144,526, which includes (8) Alphacell Battery Backup System, (1) Hymax Fuel Cell Battery, (1) P Plus signal cabinet, and (2) Econolite Cobalt Controllers; and

WHEREAS, the CIP budgets allocated for Traffic Management (Measure BB - Local Transportation, Fund 212, Project No. 05233) and Controller Cabinet Replacement and Battery Backup Program (Transportation System Improvement, Fund 460, Project No. 05856) have a sufficient project balances to support these contracts; and

ATTACHMENT II

WHEREAS, the contract term will be 3 years and will be in effect upon signing the agreement and a ny potential purchase beyond the initial purchase within the three -year contract term is not guaranteed.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is authorized to execute agreements with Econolite Control Products, Inc. in amount not to exceed $400,000 and Western Systems in amount not to exceed $150,000, in a form to be approved by the City Attorney.

IN COUNCIL, HAYWARD, CALIFORNIA , 2024

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-497
DATE: September 24, 2024
TO: Mayor and City Council
FROM: City Manager

SUBJECT
Adopt a Resolution Authorizing a Contract Amendment with DLR Group - RossDrulisCusenbery Architecture for Stack Center Design, Bid, and Construction Services, for a Not-to-Exceed Amount of $1,520,580

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a contract amendment with DLR Group - RossDrulisCusenbery Architecture for completion of Stack Center Phase I construction and for Phase II design, bid, and construction, not-to-exceed $1,520,580.

SUMMARY
Community members and elected officials have long held the dream of building a new South Hayward Youth and Family Center at the corner of Tennyson and Ruus Roads, referred to as the Stack Center. Stack Center Phase I construction will be complete by December of 2024. In April, 2024, City Council directed staff to commence work on Phase II construction. Staff has been working with the project architect, RossDrulisCusenbery (which is now part of DLR Group) to line up the design, permitting, and construction oversight work that is needed for Phase II. The attached resolution approves an amendment to add this work to their contract.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 10/3/2024Page 1 of 1
powered by Legistar™

DATE: October 8, 2024

TO: Mayor and City Council

FROM: City Manager

SUBJECT: Adoption of a Resolution Authorizing a Contract Amendment with DLR Group - RossDrulisCusenbery Architecture for Stack Center Design, Bid, and Construction Services, Not-to-Exceed $1,520,580

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to negotiate and execute a contract amendment with DLR Group - RossDrulisCusenbery Architecture for completion of Stack Center Phase I construction and for Phase II design, bid, and construction, not-to-exceed $1,520,580.

SUMMARY

Community members and elected officials have long held the dream of building a new South Hayward Youth and Family Center at the corner of Tennyson and Ruus Roads, referred to as the Stack Center. Stack Center Phase I construction will be complete by December of 2024. In April, 2024, City Council directed staff to commence work on Phase II construction. Staff has been working with the project architect, RossDrulisCusenbery (which is now part of DLR Group) to line up the design, permitting, and construction oversight work that is needed for Phase II. The attached resolution approves an amendment to add this work to their contract.

BACKGROUND

Selection of an Architect and Construction Management Firm In June 2018, the City issued a Request for Proposals (RFP) for the creation of a building program and preliminary design. The City received eight proposals. The Stack Center Governance Group evaluated each proposal and ranked RossDrulisCusenbery as the highest.

In 2019, Council authorized the City Manager to execute a professional services agreement with RossDrulisCusenbery, which was expanded in 2020 for architecture and engineering services. RossDrulisCusenbery has subsequently become part of the larger DLR Group, but the same project team has continued on the Stack Center project.

Delineation of Construction Phases
In Spring 2022, the City and its partners discussed splitting the Stack Center project into several phases to use grant funds in the near term, rather than prolong construction while the City secured funding for the full project. On May 3, 2022, Council approved the phased directed staff to prepare documents for Phase I construction. The four phases are:

 Phase I - Childcare Center & South Campus Outdoor Elements: This phase includes the renovation of the MJCC to become an affordable childcare center, which will be operated by Kidango. It also includes outdoor improvements like the Community Event Plaza and two tot yards for the childcare center.

 Phase II - Core and Shell & First Floor Spaces: Phase II is the largest phase. It includes demolition of the existing Eden Youth and Family Center, construction of the full core and shell of the new north building, and the build out of the first-floor spaces.

The first-floor spaces include:
o A Technology Lab with a sound-proof recording studio, operated by EYFC o A Leaning Lab with Adult Literacy and ESL services with private study areas for tutors and learners, operated by the Hayward Library
o Classroom space, operated by ACOE
o A corner café, which was one of the top requests of community members o A makerspace similar to the Downtown Library
o A large multipurpose space that will be wired to host hybrid City Council meetings, that can also be split into two learning spaces for after-school homework support, events, and popup stores
o A public lounge with self-service checkouts for library materials, tech-lending library devices, and a rotating art gallery curated by the Hayward Arts Council o Three public meeting rooms that can be used by community groups or for legal clinics, particularly for tenant assistance
o Administrative offices, family restrooms, and a staff lounge

 Phase III - Second Floor Health Clinic Spaces: This phase will build out the second-floor spaces, which are:
o The Pediatric Health and Dental Clinic, operated by TVHC o The Behavioral Health Clinic, operated by La Familia
o A combined family waiting room
o Additional restrooms

 Phase IV - North Campus Outdoor Elements: The final phase will demolish the remaining building (the existing TVHC Silva Clinic) and create the two plazas:
o The Gateway Plaza facing Tennyson Road, which will house public art and have outdoor seating for the café, multipurpose room, and Technology Lab o The Program Plaza, which includes a raised amphitheater for outdoor movies, separate raised seating with a stage, outdoor seating for the Lounge, and natural spaces with native landscaping.

Finalizing Phase I and Breaking Ground
In July of 2022, Council authorized the City Manager to execute a professional services agreement with Kitchell for construction management services. In June of 2023, Council adopted a resolution approving the plans and specifications and call for bids for The Stack Center Phase I. On December 12, 2023, Council adopted a resolution awarding a construction contract to Rodan Builders, Inc. Phase I construction will be complete by December of 2024.

Staff anticipates the Childcare Center will be ready to occupy and open in early 2025. Staff is planning a ribbon cutting event to correspond with the opening of the Center.

Phase II Design and Construction Bid
Staff is actively working with DLR and Kitchell to move forward with Phase II final design, permitting, and bid documents. The attached resolution covers costs associated with closing out Phase I and the entirety of Phase II, including work through construction and close out. Staff anticipates breaking ground on Phase II in spring of 2025, starting with the demolition of most of the existing Eden Youth and Family Center. Staff estimates Phase II will be complete in early 2027.

FISCAL IMPACT

The City has sufficient project funds to cover the cost of this contract amendment. The full estimated cost and funding sources for this project are listed below.

Construction Phase and Funding Sources Estimated
Cost Funding Funding
Gap
Design, Permits, and Construction Management 5,844,000 - Alameda County 5,500,000
Other City Funds 344,000
Phase I – Childcare Center & South Campus
Outdoor Elements 8,403,000 -
State Grants 3,647,000
Federal Grants 1,500,000
City ARPA Funds 2,000,000
Developer Contribution 1,256,000
Phase II – Core and Shell & First Floor Spaces 34,232,000 173,098 State Grants 11,058,902
Alameda County 8,500,000
Measure C* 14,500,000
Phase III – Second Floor Health Clinic Spaces 5,306,000 - 5,306,000 Phase IV – North Campus Outdoor Elements 5,255,000 - 5,255,000 Total Estimate Cost and Funding Gap 59,040,000 48,305,902 10,734,098

*The City Council committed to using Measure C funding for this project at a work session on April 16, 2024. This funding has yet not been allocated. Staff will return at a future City Council meeting with a resolution to allocate this money towards this project.

STRATEGIC ROADMAP

This agenda item supports the Strategic Roadmap Priorities of “Invest in Infrastructure.” Specifically, this item relates to the implementation of the following project:
 FP6: Complete Phase I construction of the Stack Center and continue fundraising, with the goal of beginning Phase II in FY25

Prepared by: Mary Thomas, Assistant to the City Manager

Approved by:

____________________________
Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 24-____

Introduced by Council Member _____________

RESOLUTION AUTHORIZI NG THE CITY MANAGER TO NEGOTATE

AND EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICE S AGREEMENT WITH DLR GROUP - ROSSDRULISCUSENBERY, INC. FOR

FINAL PHASE I CONSTRUCTION SUPPORT AND FOR PHASE II

CONSTRUCTION DOCUMEN T, BIDDING, AND CONS TRUCTION

SERVICES FOR THE STACK CENTER PROJECT, NOT TO EXCEED
$1,520,580

WHEREAS, Hayward community members and elected officials have long held the dream of building a new South Hayward Youth and Family Center at the corner of Tennyson and Ruus Roads, referred to as the Stack Center; and

WHEREAS, under an existing agreement with the City, RossDrulisCusenbery, Inc (RDC) has successfully completed the master plan, building program, design development, and Phase I construction documents for the SHYFC project; and

WHEREAS, the City and its partners are ready to move forward with Phase II bidding and construction for the Stack Center project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is authorized and directed to negotiate an amendment to the professional services agreement with DLR Group - RossDrulisCusenbery, Inc. for final Phase I construction support and for Phase II Construction Document, Bidding, and Construction Services for the Stack Center project, not to exceed $1,520,580, in a form approved by the City Attorney.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2024

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward
APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-500
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Director of Development Services

SUBJECT
Adopt a Resolution Allocating $417,215 in HOME Investment Partnership Program Funds and Renewing the Housing Grant Subsidy Agreement with Abode Services for Project Independence to Provide Tenant Based Rental Assistance to Emancipated and Former Foster Care Youth

RECOMMENDATION
That the Council adopts a resolution (Attachment II) authorizing the use of HOME Investment Partnership Program (HOME) funds for rental assistance to emancipated and former foster care youth through Abode Services’ Project Independence and authorizing the City Manager to negotiate and execute a rental housing subsidy grant agreement with Adobe Services in an amount not-to-exceed $417,215...End

SUMMARY
The Project Independence Program, managed by Abode Services, provides rental assistance to emancipated and former foster care youth and has been supported by the City of Hayward since 2007.

Project Independence has been successful at providing positive outcomes for participants who are otherwise at high risk for housing instability and homelessness.

The recommended resolution authorizes the City Manager to negotiate and execute a rental housing subsidy agreement with Abode Services in an amount not-to-exceed $417,215 of HOME funds. The Project Independence Program receives funding from multiple sources. The City of Hayward’s allocation of HOME funds is used for the direct benefit of program participants through a rent payment subsidy. In addition to the City of Hayward, the program also receives funding from the Alameda County Transitional Housing Program-Plus (THP+), which pays for case management, staffing, and other operating costs for the Program. The Program is consistent with priorities set in the Consolidated Plan of the Alameda County HOME Consortium, the Hayward Housing Element, and the City’s Strategic Plan Priority to Preserve, Protect, and Produce Housing for All.

ATTACHMENTS
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 2
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File #:CONS 24-500
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 10/4/2024Page 2 of 2
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DATE: October 8, 2024
TO: Mayor and City Council
FROM: Director of Development Services
SUBJECT: Project Independence: Adopt a Resolution Allocating $417,215 in HOME Investment Partnership Program Funds and Renewing the Housing Grant Subsidy Agreement with Abode Services for Project Independence to Provide Tenant Based Rental Assistance to Emancipated and Former Foster Care Youth

RECOMMENDATION
That the Council adopts a resolution (Attachment II) authorizing the use of HOME Investment Partnership Program (HOME) funds for rental assistance to emancipated and former foster care youth through Abode Services’ Project Independence and authorizing the City Manager to negotiate and execute a rental housing subsidy grant agreement with Adobe Services in an amount not-to-exceed $417,215.

SUMMARY
The Project Independence Program, managed by Abode Services, provides rental assistance to emancipated and former foster care youth and has been supported by the City of Hayward since 2007. Project Independence has been successful at providing positive outcomes for participants who are otherwise at high risk for housing instability and homelessness.

The recommended resolution authorizes the City Manager to negotiate and execute a rental housing subsidy agreement with Abode Services in an amount not-to-exceed $417,215 of HOME funds. The Project Independence Program receives funding from multiple sources.

The City of Hayward’s allocation of HOME funds is used for the direct benefit of program participants through a rent payment subsidy. In addition to the City of Hayward, the program also receives funding from the Alameda County Transitional Housing Program- Plus (THP+), which pays for case management, staffing, and other operating costs for the Program. The Program is consistent with priorities set in the Consolidated Plan of the Alameda County HOME Consortium, the Hayward Housing Element, and the City’s Strategic Plan Priority to Preserve, Protect, and Produce Housing for All.

BACKGROUND
On July 24, 2007, the Council first authorized the use of HOME funds to provide rental assistance to emancipated and former foster care youth through Abode Services’ Project Independence Program.1 The Program was implemented in 2008. The primary goal of the Program is to provide case management and rental support to emancipated and former foster care youth who are experiencing homelessness or at risk of experiencing homelessness. Council approved the renewal of the program in 2010, 2013, 2014, 2016, 2018, 2019, and 2021.

DISCUSSION
The Project Independence Program provides a critical service in Hayward by giving housing subsidies to emancipated and former foster youth. The Program is consistent with priorities set in the Consolidated Plan of the Alameda County HOME Consortium and the Hayward Housing Element.

Program Need
Alameda County’s 2022 Homeless Count & Survey Comprehensive Report estimates that one in five former foster youth experience homelessness within four years of exiting the foster care system.2 Of the total respondents in the 2022 homeless survey, fourteen percent (14%) of respondents reported a history of foster care. Furthermore, no youth under the age of 25 reported that aging out of the foster care system was the primary cause of their current homelessness. Youth who age out of the foster care system face unique challenges such as mental health problems, early or unplanned pregnancies, lack of stable affordable housing, fewer employment opportunities, and substandard medical care. As a result, youth who were formerly in foster care or group homes experience disproportionately higher rates of unemployment, lower educational attainment, incarceration, dependence on public assistance, substance abuse, and other high-risk behaviors that lead to ongoing housing instability.

Consistency with Housing Goals
The Project Independence Program is consistent with the strategies, priorities, and programs in the FY 2021-2025 Consolidated Plan of the Alameda County HOME Consortium, of which the City is a member.3 The Consolidated Plan outlines needs,

1 July 24, 2007 City Council Meeting Staff Report:
https://portal.laserfiche.com/Portal/DocView.aspx?id=136821&repo=r-b6d2994c

2 2022 Alameda County Homeless Count and Survey Comprehensive Report:
https://homelessness.acgov.org/homelessness-assets/docs/reports/2022-Alameda-County-PIT- Report_9.22.22-FINAL-3.pdf

3 City of Hayward Consolidated Plan FY21-25:
strategies, priorities, and programs for the expenditure of Federal funds for housing and community development activities as required by the Department of Housing and Urban Development (HUD) for jurisdictions to be eligible to receive Federal funding. The Program is also included in the current Housing Element as one of the programs aimed at addressing the housing needs of special populations.4 Finally, tenant-based rental assistance such as the Project Independence Program was highlighted as a strength of the City’s response to homelessness during the Let’s House Hayward strategic planning process in early 2021.5 Program Description
The objective of the Program is to assist young adults transition from the foster care or group home system with securing housing, linkages to job training and/or education, and social services that will enable them to act with self-determination and independence.

Program participants are either fully emancipated youth or 18 years or older and have aged out of the foster care system, experiencing homelessness or at risk of experiencing homelessness, and demonstrate the ability to enter housing, including signing a lease agreement, abiding by the rules, and agreeing to pay the $75 deposit and first month’s rent.

Each participant will develop a Transition to Independent Living Plan. This Plan is used to set goals for the participant and monitor progress in achieving the participant’s stated goals. Each participant will work with Abode staff to identify and make referrals to any needed resources. Participants will be required to pay the greater of $75 or 30% of their adjusted income on rent, unless a hardship can be determined. They are also required to abide by the terms of the lease and the Program.

Current participants are being housed in rental units located throughout multiple apartment complexes in Hayward. As required by Federal funding, staff from Abode Services conduct a housing quality inspection of the apartments prior to move-in by participants to make sure that they live in a decent, safe, and sanitary environment. The City pays the difference between the fair market rents, as established by the Department of Housing and Urban Development, and the participants’ rent payments do not exceed the actual rent for the unit.

Program Funding
The Project Independence Program receives funding from multiple sources. The City of Hayward’s entire allocation of HOME funds for Fiscal Year 2023 is used for the direct

https://www.hayward-ca.gov/sites/default/files/documents/2021- 2025%20Con%20Plan_FINAL_20200702.pdf
4 City of Hayward Housing Element:
https://www.hayward-
ca.gov/sites/default/files/City_of_Hayward_2023_2031_Housing%20Element_Certified.pdf

5 Let’s House Hayward Strategic Plan:
https://www.hayward-
ca.gov/sites/default/files/documents/Let%27s%20House%20Hayward%21%20Strategic%20Plan%20202

1.06.25.pdf
benefit of program participants through a rent payment subsidy. In addition to the City of Hayward, the program also receives funding from the Alameda County Transitional Housing Program-Plus (THP+), which pays for case management, staffing, and other operating costs for the Program.

Program Performance
Since the implementation of the Program in 2008, Hayward’s HOME fund contributions have helped house over 567 youth formerly in foster care and at-risk of homelessness.

During the last fiscal year, Project Independence supported 13 emancipated or former foster care youth. Table 1 highlights some program successes for Fiscal Year 2024.

TABLE 1. HIGHLIGHTS OF PROJECT INDEPENDENCES SUCCESS
Enrolled in formal education or vocational training 25% Earned high school diploma or GED 61%
Secured stable housing after aging out of program 38%

Independent living programs like Project Independence are an effective approach to mitigating and resolving many of the challenges with which youth that were formerly in the foster care system are inevitably facing. The supportive housing strategy provides youth with a stable foundation and adult support while they finish their education or job training, find new employment, and/or overcome psychological problems that interfere with their ability to live independently.

ECONOMIC IMPACT
Homelessness and housing crises are not only damaging to the physical, mental, and economic health of individuals and families, but have serious costs to the community as well. The costs to the community include the costs of providing emergency housing, mental health crisis services, emergency medical care, criminal justice, and judicial system involvement. A program such as Project Independence helps avoid these costs by preventing youth aging out of the foster care system from becoming homeless. This impact was further amplified due to the COVID-19 pandemic, which increased long-term strain on the economic well-being of individuals, families, and businesses.

STRATEGIC ROADMAP
This agenda item supports the Strategic Priority of Preserve, Protect, and Produce Housing.

This item is not specifically related to a project identified in the Strategic Roadmap. Staff is bringing forth this item to continue operations of an important City-funded program that supports the City’s goals of providing affordable housing opportunities to individuals at risk of homelessness, creating housing stability and preventing displacement.

FISCAL IMPACT
Implementation and administration of this program would have no impact on the City’s General Fund. There are sufficient HOME funds to support this contract. Should Council approve the attached resolution, the City will fund Project Independence in the amount of $417,215 from uncommitted HOME funds.

PUBLIC CONT ACT
As part of the Housing Element update process, the City implemented the State’s Housing Element’s public participation requirements. As a goal of the Housing Element, the Project Independence Program was open to public feedback during community/stakeholder workshops, townhall forums, General Plan taskforce meetings, Planning Commission and Council Study Sessions, and through a community survey. The City and County also took public comment on the formation of the Consolidated Plan for the HOME Consortium; no comments about Project Independence were provided.

NEXT STEPS
Prepared by: Ayush Patel, Management Analyst I

Recommended by: Sara Buizer, AICP, Director of Development Services Christina Morales, Deputy Director of Development Services

Approved by:

_________________________________
Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 24-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE USE OF HOME INVESTMENT

PARTNERSHIP PROGRAM FUNDS FOR RENTAL ASSISTANCE TO

EMANCIPATED AND FORMER FOSTER CARE YOUTH THROUGH ABODE

SERVICES' PROJECT INDEPENDENCE AND AUTHORIZING THE CITY

MANAGER TO NEGOTIATE AND EXECUTE A HOUSING SUBSIDY G RANT

AGREEMENT WITH ADOBE SERVICES IN AN AMOUNT NOT TO EXCEED $417,215

WHEREAS, the City of Hayward participates in a consortium of cities in Alameda County that share federal HOME Investment Partnership Program (HOME) funds, and which helps provide funding for affordable housing programs; and

WHEREAS, the City receives an a llocation of federal HOME Investment Partnership funds each year, through the consortium; and

WHEREAS, Project Independence is a program implemented by Abode Services that serves emancipated youth or youth ages 18 and older, in Alameda County who have aged out of the foster care system; and

WHEREAS, Project Independence provides affordable housing and comprehensive support services, such as education, and vocational training, employment placement, financial literacy training, and mental and physical healthcare services; and

WHEREAS, staff proposes to utilize $417,215 of HOME program funds that were allocated to the City to help pay for rental subsidies for emancipated and former foster care youth through the Project Independence program; and

WHEREAS, the rental subsidies will be used by Abode Services to pay a portion of the Project Independence program participants' rent; and

WHEREAS, staff anticipates that said funds would subsidize rents for a minimum of ten individuals per year provided they compl y with the provisions of the Project Independence program.

ATTACHMENT II

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby authorizes the amendment to the FY 2025 budget resolution by appropriating $417,215 in the City's HOME program funds to help pay for rental subsidies for emancipated and former foster care youth in Alameda County through the Project Independence program; and

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take such actions as may be necessary to provide and implement the rental subsidies contemplated by this resolution and to negotiate and execute a housing subsidy grant agreement with Adobe Services in an amount not -to-exceed $417,215, in a form approved by the City Attorney.

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2024

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-506
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Chief of Police

SUBJECT
Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $20,000 in Grant Funding from the California Office of Traffic Safety to the Hayward Police Department to Fund No-Cost Motorcycle Training Courses Offered to the Public

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $20,000 in awarded grant funding from the California Office of Traffic Safety for use by the Hayward Police Department to fund no-cost motorcycle training courses offered to the public.

SUMMARY
The Hayward Police Department applied for and was awarded $20,000 in grant funding from the California Office of Traffic Safety for the Hayward Police Department as part of a Motorcyclist Safety Education and Training Program grant. The grant award will be used to fund three “Live to Ride” motorcycle courses offered by Hayward Police Department’s Traffic Unit staff.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 1
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DATE: October 8, 2024

TO: Mayor and City Council

FROM: Chief of Police

SUBJECT: Adopt a Resolution Authorizing the City Manager to Accept and Appropriate $20,000 in Grant Funding from the California Office of Traffic Safety to the Hayward Police Department to Fund No-Cost Motorcycle Training Courses Offered to the Public

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to accept and appropriate $20,000 in awarded grant funding from the California Office of Traffic Safety for use by the Hayward Police Department to fund no-cost motorcycle training courses offered to the public.

SUMMARY

The Hayward Police Department applied for and was awarded $20,000 in grant funding from the California Office of Traffic Safety for the Hayward Police Department as part of a Motorcyclist Safety Education and Training Program grant. The grant award will be used to fund three “Live to Ride” motorcycle courses offered by Hayward Police Department’s Traffic Unit staff.

BACKGROUND AND DISCUSSION

The Hayward Police Department applied for and was awarded $20,000 in grant funding from the California Office of Traffic Safety for the Hayward Police Department as part of a Motorcyclist Safety Education and Training Program grant. The California Office of Traffic Safety strives to eliminate traffic deaths and injuries by making grants available to local and state public agencies for programs that help them enforce traffic laws, educate the public in traffic safety, and provide varied and effective means of reducing fatalities, injuries, and economic losses from collisions.

The Hayward Police Department plans to use these funds to reduce the number of persons killed and injured in motorcycle collisions. One method to help obtain this goal is through

HPD’s no-cost civilian “Live to Ride” motorcycle training program. This program is designed to provide free training to members of our community in an effort to enhance rider safety and the overall safety of motorists on our roadways. This program has become increasingly popular with the community and has helped reduce the number of motorcyclists involved in crashes by increasing rider proficiency, knowledge, and situational awareness. The grant funding provided by the California Office of Traffic Safety will allow HPD staff to hold three “Live to Ride” motorcycle training classes from October 2024 through September 2025.

FISCAL IMPACT

The Motorcyclist Safety Education and Training Program grant funds will not have a negative impact on the General Fund. The awarded grant funds will be used to allocate resources toward efforts to address motorcycle safety within the community that would otherwise be funded by the General Fund.

STRATEGIC ROADMAP

The STEP Grant supports the following Strategic Roadmap priority although it does not fall under a specific project:
 Enhance Community Safety and Quality of Life

NEXT STEPS

If the Council authorizes this action, staff will appropriate the funding into the Police Department’s budget and administer the grant per the terms and conditions of the Office of Traffic Safety agreement.

Prepared by: Laura Gomez, Senior Management Analyst

Recommended by: Bryan Matthews, Chief of Police

Approved by:

____________________________
Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL
RESOLUTION NO. 24-___
Introduced by Council Member ___

RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT AND
APPROPRIATE $2 0,000 IN FUNDING FROM THE STATE OF CALIFORNIA

OFFICE OF TRAFFIC SAFETY TO THE HAYWARD POLICE DEPARTMENT TO

FUND NO-COST MOTORCYCLE TRAINING COURSES OFFERED TO THE PUBLIC

WHEREAS, the State of California Office of Traffic Safety has agreed to award the City of Hayward Police Department $2 0,000 as part of a Motorcyclist Safety Education and Training Program grant; and

WHEREAS, the Hayward Police Department shall use this award to fund three no-cost “Live to Ride” motorcycle courses offered by Hayward Police Department’s Traffic Unit staff, to the public, in an effort to reduce the number of persons killed and injured in motorcycle collisions.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to accept and appropriate $2 0,000 in funding from the California Office of Traffic Safety to the Hayward Police Department to fund three no-cost “Live to Ride” motorcycle courses to be offered to the public.

FURTHERMORE, BE IT RESOLVED by the City Council of the City of Hayward hereby amend the FY 2025 budget resolution by accepting and appropriating $20,000 in grant fund from the California Office of Traffic Safety to the Hayward Police Department.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA _______________________, 2024

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-511
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute an Agreement to Pre-Purchase Substation Electrical 12 kV Transformers and Switches for the Water Resource Recovery Facility (WRRF) Improvements - Phase II Project

RECOMMENDATION
That Council adopts a resolution (Attachment II) authorizing the City Manager to execute a procurement purchase order with Blocka Construction, Inc., (Blocka Construction) in an amount not-to-exceed $990,000 for substation electrical 12 kV transformers and switches for the WRRF Improvements - Phase II Project.

SUMMARY
The Water Resource Recovery Facility (WRRF, formerly WPCF) treats an average flow of approximately eleven million gallons per day (MGD) and meets current regulatory requirements for discharge of treated effluent to the deep waters of the San Francisco Bay. The WRRF Improvements - Phase II Project (Phase II Project) design phase is underway that will include improvements to the WRRF that will enable it to meet recently promulgated regulations requiring the plant to reduce nutrients in the effluent by 53% by 2034.

The improvements will include a new administration and laboratory building, relocated primary effluent equalization tanks, a new biological nutrient removal (BNR) process, a new grit removal facility, modifications to the existing solids contact tank, demolition of the functionally obsolete existing west trickling filter, and construction of related ancillary facilities including pump stations, new aeration blower facilities, new process piping, and electrical infrastructure to support the new facilities. As part of the improvements, two new medium voltage (12 kV) transformers and switches are required to power the new facilities. Supply chain issues have resulted in very long lead for critical infrastructure and have caused long delays in some recent City projects. Therefore, it is necessary to start the procurement process early ahead of the start of construction for the Phase II Project.

CITY OF HAYWARD Printed on 10/4/2024Page 1 of 2
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File #:CONS 24-511

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 10/4/2024Page 2 of 2
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DATE: October 8, 2024

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute an Agreement to Pre-Purchase Substation Electrical 12 kV Transformers and Switches for the Water Resource Recovery Facility (WRRF) Improvements – Phase II Project

RECOMMENDATION

That Council adopts a resolution (Attachment II) authorizing the City Manager to execute a procurement purchase order with Blocka Construction, Inc., (Blocka Construction) in an amount not-to-exceed $990,000 for substation electrical 12 kV transformers and switches for the WRRF Improvements - Phase II Project.

SUMMARY

The Water Resource Recovery Facility (WRRF, formerly WPCF) treats an average flow of approximately eleven million gallons per day (MGD) and meets current regulatory requirements for discharge of treated effluent to the deep waters of the San Francisco Bay.

The WRRF Improvements – Phase II Project (Phase II Project) design phase is underway that will include improvements to the WRRF that will enable it to meet recently promulgated regulations requiring the plant to reduce nutrients in the effluent by 53% by 2034.

The improvements will include a new administration and laboratory building, relocated primary effluent equalization tanks, a new biological nutrient removal (BNR) process, a new grit removal facility, modifications to the existing solids contact tank, demolition of the functionally obsolete existing west trickling filter, and construction of related ancillary facilities including pump stations, new aeration blower facilities, new process piping, and electrical infrastructure to support the new facilities. As part of the improvements, two new medium voltage (12 kV) transformers and switches are required to power the new facilities. Supply chain issues have resulted in very long lead for critical infrastructure and have caused long delays in some recent City projects. Therefore, it is necessary to start the procurement process early ahead of the start of construction for the Phase II Project.

BACKGROUND

The WRRF core infrastructure was originally constructed in 1952 to treat wastewater flows from the City’s residents and businesses prior to discharge into the San Francisco Bay. Over the years, the WRRF has undergone several major upgrades to meet more stringent discharge requirements, as well as increasing capacity as the City’s population and industry have grown. The WRRF now treats an average flow of approximately eleven million gallons per day (MGD) and meets current regulatory requirements for discharge of treated effluent to the deep waters of the San Francisco Bay (Bay). The existing treatment process, however, does not significantly remove nutrients from the wastewater flows.

Regulatory Requirements for Nutrient Reduction in Discharges to the Bay

Continued nutrient loading to the Bay is a growing concern for the Bay Area water quality community. Recent data indicate an increase in algae biomass in many areas of the estuary, suggesting that the Bay’s resilience to the effects of nutrients may be declining due to a variety of contributing factors. In the summers of both 2022 and 2023, harmful algal blooms occurred in the Bay. As a result, the San Francisco Bay Regional Water Quality Control Board (Water Board) has recently promulgated new regulations and has approved a new watershed permit that will limit discharge of nutrients (nitrogen) to the Bay. The new permit requires the East Bay Dischargers Authority (of which the City of Hayward is a member) to reduce nutrients discharged to the Bay by 50% by 2034.

Proposed Projects

The City intends to award two separate construction contracts for work related to biological nutrient removal.

1. WRRF New Administration Building and Laboratory – Project 612-07786: The existing Administration Building was originally constructed in 1970 and subsequently expanded in 1994 to accommodate increased laboratory space requirements. Since it was last modified, the WRRF has seen increased staffing levels due to increasing regulatory requirements, and consequently the existing facilities can no longer efficiently accommodate the space needs and functional requirements of daily operations. The project includes construction of a 22,000 square foot two-story administration/operations/laboratory building. The design is at the 100% design stage and the Consultant is currently incorporating review comments from the City, construction management team, building department, and planning department into the final bid documents. The project is scheduled to bid in the fall of 2024 with construction starting around February 2024. Construction is anticipated to last around 27 months.

2. Phase II Improvements – Project No. 612-07760: The Phase II Improvements Project now includes the Primary Effluent Equalization Tanks (PE EQ Tanks) – Project No. 612-07749. Previously the PE EQ Tanks was going to be constructed under a separate bid package with a start date earlier than the Phase II Project with

the goal being to have the PE EQ Tanks operational before the Phase II Project started. Because of the length of the PE EQ Tanks construction, and the desire to have the Phase II Project completed in 5-years (by 2030), the Phase II Project must start before the PE EQ Tanks are operational. Advantages of combining the project included gains in efficiency (managing one project and one contractor versus two, construction of similar elements (pile supported large rectangular basins), less risk with competing contractors on site, and more efficient project delivery). In addition to the PE EQ Tanks, the project includes new BNR basins, a new final clarifier, a new grit removal facility, rehabilitation of the two existing final clarifiers, demolition of the existing west trickling filter, and related ancillary facilities including pump stations, new aeration blower facilities, new process piping, and electrical infrastructure to support the new facilities. Construction is anticipated to last about 52 months.

The design team, Brown and Caldwell, has been in contact with potential suppliers for the medium voltage transformers and switches and based on the time to prepare submittals, fabricate, and deliver the transformers, and because they are needed to be operational before startup of the BNR basins, that delivery of this equipment is on the critical path.

Normally this type of equipment would be procured by the Contractor after award of the contract, however in recent years fabrication time on transformers has been increasing from around 50 weeks to over 120 weeks. The transformer fabrication time on the Switchgear Rehabilitation Project, a separate WRRF project which is currently under construction, is currently 103 weeks. One of the transformer manufacturers specified on the Phase II Project has quoted a 137-week fabrication time. Adding in time to prepare submittals for approval, time for engineering consultant to review, release for fabrication, factory testing, and transit time, the procurement time is estimated to take a little over three years. Therefore, it is necessary to begin the procurement process earlier so as to not delay completion of the Phase II Project. By the time the Phase II Project is awarded, the transformers will already be in fabrication. The contract between the City and Blocka Construction will then be assigned to the Phase II Contractor under an assignment and novation agreement wherein Blocka Construction and the Phase II Contractor agrees to transfer the rights and obligations of the City under the electrical procurement contract to the Contractor.

DISCUSSION

Electrical Procurement Vendor Selection
On August 23, 2024, staff publicly issued a request for quotation on the City’s OpenGov platform. On September 13, 2024, the City received three bids from 1) Blocka Construction; 2) Jafar Pro LLC; and 3) OneSource Distributors. The bids ranged from a low of $254,180 to a high of $940,000. The Engineers Estimate for the equipment was $806,000. Staff evaluated the three bids and submitted qualifications statements by the bidders, as well as terms and conditions submitted by Jafar Pro LLC and OneSource Distributors that were not required to be submitted with their bids that essentially limited their scope of supply, and took multiple exceptions to the specifications. Based on the evaluation of the bids, staff is recommending awarding to the lowest responsible and

responsive bidder Blocka Construction. Blocka Construction did not take any exceptions to the bidding documents and submitted bid forms as required.

Irregularities for the other two vendors bid submissions include the following:

Jafar Pro LLC:
 Failed to provide quotes for all of the work specified and failed to follow instructions included in the Request for Quotes for how to fill in the cost proposal form. The proposal cost form has 7-line items that include 1) preparation of submittals and certification for release for manufacturing; 2) completion of factory testing; 3) delivery of equipment to the project site; 4) preparation of seismic anchorage calculations stamped and signed by a California registered professional engineer; 5) preparation of operations and maintenance manuals; 6) delivery of warranties and bonds; and 7) completion of demonstration and training services after installation. Jafar only quoted the first line item which included preparing submittals and certification for release for manufacturing. Jafar’s bid form omitted quotes for items 2 through 7 and is therefore non-responsive as it does not include the entire scope of work. It should also be noted that their bid is about 32% of the engineers estimate.
 Failed to demonstrate the required experience including a list of three references for projects of similar size and scope. References are requested to demonstrate the firm has the ability and experience to perform work of similar type, scope, and complexity within the past 5-years. The procurement documents further state that selection will be based on the lowest proposed cost proposal that also meets the specified experience, and who has the capacity to perform the work. Jafar Pro LLC did not furnish any references with the bid.
 Failed to acknowledge Addendum 1. Addendum 1 did not materially change the bid so this is a minor irregularity.
 Qualified the terms of the contract by submitting a quote sheet that was not requested as part of the bid forms. The quote sheet included exceptions to the specified warranty (2-years instead of the required 5-years), noted that they were a firm that specializes in resale of products, and indicated that they were providing a manufacturer of transformers that was not listed as one of the acceptable manufacturers in the technical specifications. Although submittals can be prepared and reviewed that might demonstrate equivalence to the specified vendors, this is typically done post-award. If this vendor were determined to not meet the specifications, the contract would have to be terminated and the project re-bid leading to potential delays in completion of the WRRF Improvements – Phase II Project.
 Submitted payment terms that were not in compliance with the payment provisions included in the procurement contract.

OneSource Distributors:
 Failed to provide quotes for all of the work specified and failed to follow instructions included in the Request for Quotes for how to fill in the cost proposal

form. The proposal cost form has 7-line items that include 1) preparation of submittals and certification for release for manufacturing; 2) completion of factory testing; 3) delivery of equipment to the project site; 4) preparation of seismic anchorage calculations stamped and signed by a California registered professional engineer; 5) preparation of operations and maintenance manuals; 6) delivery of warranties and bonds; and 7) completion of demonstration and training services after installation. OneSource only quoted the first three line items and included a higher bid amount for line item 1 than was allowed per the bidding instructions (15% of lump sum total rather than the specified maximum of 10%). OneSource’s bid form omitted quotes for items 4 through 7 and is therefore non-responsive as it does not include the entire scope of work. OneSource’s bid was $591,595.13 or about 27% under the Engineer’s estimate which staff believe is low based on discussion below under “Cost Analysis”.
 Did not follow the bidding instructions and submitted a terms and conditions of sale document that contradicts the bidding documents. Some deviations include:

o Submitted payment terms that were not in compliance with the payment provisions included in the procurement contract.
o Based their quote solely on one specification section, Section 26 11 16.13, "Liquid Filled, Medium-Voltage Substation Transformers” and Section 23 13 23 “Medium Voltage Metal Enclosed Switchgear.” Omitted the rest of the technical specifications including preparation of operations and maintenance data, extended warranties, and installation services including demonstration and training.
o Took exception to the specified 5-year warranty and offered only 18-months from delivery or 12-months from commissioning, whichever occurs first. o Included clauses related to shortage of electronic components and that delays of delivery of the transformer could occur and would require schedule and price adjustments. In addition, provided statement of potential cost increases for a number of commodities and labor due to the length of time to procure the transformers and statement that additional cost would be passed on to the City prior to shipment.
o Did not include factory testing which was required in the technical specifications for both the transformers and the switches. o Listed a number of exceptions to the technical specifications. It should be noted that vendors were provided the opportunity to clarify specification provisions such that addenda could be issued that would change the specification technical provisions so they would not have to list exceptions to the Bid. Listing exceptions to technical provisions, and submitting with the Bid, if allowed, would provide an unfair advantage to the Bidder taking such exceptions.
o Did not include seismic design calculations.

 Failed to demonstrate the required experience including a list of three references for projects of similar size and scope. OneSource Distributors listed two references,

but no details on the projects to demonstrate the firm has the ability and experience to perform the work of similar type, scope and complexity within the past 5-years.

Cost Analysis:

The Engineer’s estimate for this procurement package was $806,000 and was based on a vendor quote from one of the named manufacturer’s (Eaton). From review of the Engineer’s Estimate, Eaton’s quote is based on the technical specifications for the transformers and the switches, however at the time they were requested to provide budgetary quotes, they did not have other related specification sections to include such as preparation of operations and maintenance manuals, field services including performing demonstration and operations and maintenance training services, or providing the extended warranties and bonds. In addition, the procurement documents included a copy of the agreement that forms the contract between the City and the supplier that includes contract provisions related to milestone completion dates for release of materials for fabrication, and for delivery of materials to the site subject to liquidated damages; an agreement to be executed that the supplier and the City agree to enter into an assignment and novation agreement with the Contractor for the Phase II project thereby limiting the City’s risk in administering and supplying this critical infrastructure in accordance with the Contractor’s requirements and schedule; provision of extended warranties; compliance with a payment schedule (which matches the bid form); and provision of a supply bond guaranteeing that the supplier will fulfill their obligations to fulfill the requirements of the contract, among other requirements. Blocka’s bid at $940,000 is 16.6% over the engineer’s estimate which is reasonable when considering the contract provisions they must meet, the timeline of the project extending years from bid date, and the risk that they assume with the milestone completion dates subject to liquidated damages. It is clear that the other two bidders, by submitting qualifications to their bids, and by omitting large portions of the scope of work from their bids, did not provide a reasonable bid that complied with the bidding documents, and are therefore non-responsive.

ECONOMIC IMPACT

The current construction cost for the Phase II Project (at 60% design stage) is estimated to be $224 million with a range between $190 and $269 million. These costs do not include any soft costs such as design or construction management costs, or the construction cost of the Administration Building. The cost of the two transformers and switches is included in the Phase II Project estimate. It is anticipated that these improvements will substantially impact rates, resulting in doubling of the current rates over the next ten years, sewer service rates and sewer connection fees.

FISCAL IMPACT

Staff is requesting approval to award the Contract to Blocka Construction in the amount of $940,000 plus $50,000 in contingency for a total not-to-exceed amount of $990,000.

Although the use of the contingency is not anticipated, staff request an allowance be included in the event additional services and/or materials are identified that are needed

for a complete and operational facility, or in the event an omission is identified in the contract language that results in a material change in scope.

The City will initiate the project with shop drawings to be prepared and submitted for approval. The Contract includes a 175-day duration for the supplier to obtain approved submittals and release for fabrication subject to liquidated damages. The City will pay $94,000 for completion of this milestone. The remaining payment of $846,000 will be assigned by novation to the Phase II Contractor and included in the bid form. Therefore, payment for the remaining portions of the work including factory testing, delivery to the project site, startup and testing, and training for Operations and Maintenance staff will be paid under the Phase II contract.

The funding for this procurement contract will be allocated from the Sewer Improvement Fund, 612-07660 (WRRF Phase II Improvement Project). A total of $2.8 million is available in FY 2025 to cover the cost of this contract. Upon award of the Phase II construction contract, staff will return to Council to Authorize additional funding as required.

Staff submitted an application for Water Infrastructure Financing and Innovation Act (WIFIA) funding in the amount of 49% of the total project costs. The remainder of the project would primarily be funded through tax exempt municipal bonds, which are not yet issued. As the design progresses, the estimated project cost is expected to be adjusted, especially as construction costs become better defined in the future as the design is more complete. Staff continue to monitor if applying for a State Revolving Fund (SRF) loan is feasible and are seeking grants as well. Budget adjustments will be brought forward to Council through the annual budget approval process.

STRATEGIC ROADMAP

This agenda item supports the various goals of Council’s Strategic Roadmap. The WRRF Improvements Phase II Project will address infrastructure needs and improvements to increase the reliability of the City’s treatment plant, and construct process improvements to meet more stringent nutrient limits in accordance with upcoming regulatory requirements, while supporting the goals of Council. Specifically, this item relates to the implementation of the following projects:

Confront Climate Crises & Champion Environmental Justice.

Mitigate Climate Crisis Impacts through Resilient Design and Community Engagement Project C14b: Implement Shoreline Master Plan, including mitigating sea level rise in the industrial corridor through building requirements and outreach

Invest in Infrastructure.

Invest in Water Supplies, Sanitation Infrastructure & Storm Sewers Project N19: Update Water Pollution Control Facility Phase II Plan

SUSTAINABILITY FEATURES

The WRRF Improvement Project Phase II will help maintain and improve the biology and health of the San Francisco Bay which is vital for the region and the State. The Phase II Project will also satisfy the nutrient removal requirements specified in the 3rd Watershed Permit to reduce nitrogen loads to the Bay.

The effects and risks of rising sea water levels have been reviewed and will be incorporated into the design of the new facilities.

The Administration Building and Laboratory design will meet State and local requirements related to sustainability (i.e., California Building Code, California Energy Code, etc.) which require a minimal level of energy efficiency, resource conservation, material recycling, etc.

In addition, the building will be designed and constructed to meet Leadership in Energy and Environmental Design (LEED) standards for a Silver Certification, or better. The Administration Building and Laboratory will also include a 75kW solar array in the parking lot to generate renewable energy.

PUBLIC CONTACT

As part of the funding process, an environmental study (Initial Study and Mitigated Negative Declaration) was posted for public review and comment.

There is currently a web site hosted on the City’s website that posts periodic updates throughout the multi-year duration of the project. This will continue.

NEXT STEPS

The following schedule has been developed for the electrical procurement:

Award Procurement Contract October 10, 2024
Notice to Proceed October 24, 2024
Release for Fabrication April 17, 2025
Approval of Plans and Specifications and Call for Bids for the Phase II Project
September 2025
Award of Construction Contract for the Phase II Project and Novation Assignment of Procurement Package
January 2026
WRRF Improvements – Phase II Project Construction Completion June 2030

Prepared by: Suzan England, Utilities Engineering Manager

Recommended by: Alex Ameri, Director of Public Works

Approved by:

____________________________
Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 24-____

Introduced by Council Member __________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT TO PRE -PURCHASE SUBSTATION ELECTRICAL 12 kV

TRANSFORMERS AND SWITCHES FOR THE WATER RESOURCE RECOVERY FACILITY (WRRF) IMPROVEMENTS – PHASE II PROJECT

WHEREAS, the City of Hayward (City) owns and operates the Water Resource Recovery Facility (W RRF), which treats an average flow of approximately eleven million gallons per day; and

WHEREAS, on February 27, 2018, the City entered into an agreement with Black & Veatch Corporation to perform engineering services for the WPCF Phase II Facilities Plan , which serves as a comprehensive planning document for the WRRF infrastructure needs for the next twenty-five years; and

WHEREAS, on July 19, 20 22, the City entered into an agreement with Brown and Caldwell to design the Phase II Improvements, which include a new administration and laboratory building, new primary effluent equalization tanks, a new biological n utrient removal system, a new grit facility, and ancillary facilities for which design is underway; and

WHEREAS, on July 10, 2024, the Water Board adopted the 3rd Nutrients Watershed Permit which requires the City to reduce nutrient loading to the bay by 50% by May 1, 2034; and

WHEREAS, the nitrogen load limits imposed by the Water Board necessitate the WRRF to upgrade the secondary treatment process to reduce the nitrogen in wastewater discharges to the Bay; and

WHEREAS, the main goal of the Phase II Project is to construct improvements necessary for nutrient removal in compliance with the Water Board’s 3rd Nutrient Watershed Permit; and

WHEREAS, material supply chain issues affecting procurement times on medium voltage transformers have resulted in procurement times taking over three years from notice to proceed to delivery date ; medium voltage transformers being necessary for powering up the new biological nutrient removal (BNR) process; and

ATTACHMENT II

WHEREAS, early procurement of such equipment necessitates beginning the process in advance of bidding and awarding the Phase II project so as not to result in longer construction durations; and

WHEREAS, on August 23, 2024, staff issued requests for quote for medium voltage electrical equipment for the WRRF Facilit y Improvements – Phase II project with bids due on September 13, 2024; and

WHEREAS, on September 13, 2024 , three (3) bids were received ranging from $254,180 to $940,000. The low est responsive responsible bid submitted by Blocka Construction, Inc. is approximately 16% above the engineer’s estimate of $806,000; and

WHEREAS, the City reviewed the bid forms submitted by all three bidders and determined that Blocka Construction, Inc., was the lowest responsive and responsible bidder with the required qualifications to provide equipment of the type specified; and

WHEREAS, a change order contingency in the amount of $50,000 or approximately 5% of the bid amount is requested for unanticipated scope of services and/or materials bringing the total not-to-exceed price to $990,000.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that Blocka Construction, Inc. , is hereby awarded the contract for supplying medium voltage electrical equipment in accordance with the plans and specifications of the procurement package, at and for the price named and stated in the final proposal of the hereinabove specified bidder.

BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute an agreement with Blocka Construction, Inc. on behalf of the City of Hayward, in an amount not-to-exceed $990,000, in a form to be approved by the City Attorney.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA , 2024

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 24-519
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to Increase the Professional Services Agreements with Kitchell CEM for Extended Construction Support Services by $2,138,812 for a Not-to-Exceed Amount of $2,658,812 for The Stack Center Phase I and Phase II Projects, Project No. 06960

RECOMMENDATION
That Council adopts the attached resolution (Attachment II) to Amend the Professional Services Agreement (PSA) not-to-exceed amount of $520,000 with Kitchell CEM (Kitchell) for extended construction management services in the amount of $136,675 (Attachment III) for The Stack Center Phase I project to approve an additional $2,002,137 (Attachment IV) for The Stack Center Phase II project, for a total of $2,138,812, for a Not-to Exceed Amount of $2,658,812.

SUMMARY
Under the existing PSA, Kitchell provides construction management services for The Stack Center Phase I Project which is currently under construction for a not-to-exceed amount of $520,000.

The Stack Center Phase I project consists of rehabilitating the existing Matt Jimenez Community Center (MJCC) to house a preschool and daycare facility and improving external elements surrounding the MJCC (Attachment V). The project commenced construction on February 13, 2024, and is scheduled for completion in November 2024. Kidango’s affordable childcare programming is anticipated to move into the MJCC in Spring 2025.

Originally, construction of the Phase I project was to begin in November 2022. However, due to delays in obtaining an environmental site clearance from Alameda County Department of Environmental Health (ACDEH) and obtaining City permits, construction was delayed and began over a year later in February 2024. During this time, Kitchell expended unexpected but needed support services between November 2022 and February 2024. The current budget allocated for services by Kitchell will not be sufficient to close out the project. Staff is requesting an amendment in the amount of $136,675 with Kitchell which is CITY OF HAYWARD Printed on 10/4/2024Page 1 of 2
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File #:CONS 24-519
necessary to complete the Phase I project.

The Stack Center Phase II project consists of demolishing all north campus existing buildings except for the Silva Clinic, construct a new 32,000 square foot building (first floor tenant improvements and second floor core and shell), and site work improvements (Attachment V). The design and obtaining of permits of the Phase II project is estimated to be complete by the end of 2024. Construction is anticipated to begin in Spring 2025 and be complete in Summer 2027.

Staff is requesting approval of an amendment in the amount of $2,002,137 with Kitchell for the Phase II project. With this amount, Kitchell will provide design support service and construction management necessary to complete the Phase II project.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Project Location Map
CITY OF HAYWARD Printed on 10/4/2024Page 2 of 2
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DATE: October 8, 2024

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to Increase the Professional Services Agreements with Kitchell CEM for Extended Construction Support Services by $2,138,812 for a Not-to Exceed Amount of $2,658,812 for The Stack Center Phase I and Phase II Projects, Project No. 06960

RECOMMENDATION

That Council adopts the attached resolution (Attachment II) to Amend the Professional Services Agreement (PSA) not-to-exceed amount of $520,000 with Kitchell CEM (Kitchell) for extended construction management services in the amount of $136,675 (Attachment III) for The Stack Center Phase I project to approve an additional $2,002,137 (Attachment IV) for The Stack Center Phase II project, for a total of $2,138,812, for a Not-to Exceed Amount of $2,658,812.

SUMMARY

Under the existing PSA, Kitchell provides construction management services for The Stack Center Phase I Project which is currently under construction for a not-to-exceed amount of $520,000.

The Stack Center Phase I project consists of rehabilitating the existing Matt Jimenez Community Center (MJCC) to house a preschool and daycare facility and improving external elements surrounding the MJCC (Attachment V). The project commenced construction on February 13, 2024, and is scheduled for completion in November 2024. Kidango’s affordable childcare programming is anticipated to move into the MJCC in Spring 2025.

Originally, construction of the Phase I project was to begin in November 2022. However, due to delays in obtaining an environmental site clearance from Alameda County Department of Environmental Health (ACDEH) and obtaining City permits, construction was delayed and began over a year later in February 2024. During this time, Kitchell expended unexpected but needed support services between November 2022 and February 2024. The current budget allocated for services by Kitchell will not be sufficient to close out the project. Staff is requesting an amendment in the amount of $136,675 with Kitchell which is necessary to complete the Phase I project.

The Stack Center Phase II project consists of demolishing all north campus existing buildings except for the Silva Clinic, construct a new 32,000 square foot building (first floor tenant improvements and second floor core and shell), and site work improvements (Attachment V). The design and obtaining of permits of the Phase II project is estimated to be complete by the end of 2024. Construction is anticipated to begin in Spring 2025 and be complete in Summer 2027.

Staff is requesting approval of an amendment in the amount of $2,002,137 with Kitchell for the Phase II project. With this amount, Kitchell will provide design support service and construction management necessary to complete the Phase II project.

BACKGROUND

On July 5, 20221, Council adopted a resolution authorizing the City Manager to negotiate and execute a PSA with Kitchell for construction management for Phase I of the Stack Center in a not to exceed amount of $520,000.

On June 20, 20232, Council adopted a resolution approving the plans and specifications and call for bids for The Stack Center – Phase I Project.

On December 12, 20233, Council adopted a resolution rejecting a bid from CWS Construction Group, Inc. and awarding construction contract to Rodan Builders Inc. for The Stack Center – Phase I Project, Project No. 06960 in the amount of $8,699,000 and authorizing an administrative change order budget of $871,000.

On February 13, 2024, construction commenced on The Stack Center – Phase I project.

DISCUSSION

Throughout the course of the design and construction of the Phase I project, services provided by Kitchell have been necessary to ensure that construction complies with project plans, specifications and stays within budget.

For the Phase I project, the design phase was extended by one year due to delays in obtaining an environmental site clearance from ACDEH and obtaining City permits. Kitchell expended unexpected and needed services during the design phase and the continued support during construction. The current budget allocated for services by Kitchell will not be sufficient to close out the Phase I project. Staff is requesting an amendment in the amount of $136,675 with Kitchell which is necessary to complete the Phase I project.

For the Phase II project, Kitchell’s scope of work consists of services in the following four phases:

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=5714870&GUID=25CADC6D-B705-4A12-8A7D-A299B349E9A6&Options=&Search= 2 https://hayward.legistar.com/LegislationDetail.aspx?ID=6264038&GUID=FCB77542-6C81-473E-A003-C676B8186C9C&Options=&Search= 3 https://hayward.legistar.com/LegislationDetail.aspx?ID=6448370&GUID=B99D58E6-FC5A-43DD-B61C-070BFE9F78EC&Options=&Search=

1. Design Phase – Assist in reviewing design consultant’s construction plans, specifications, and estimates.

2. Bid Phase – Assist in preparing bid documents, conducting pre-bid meeting, responding to bidder’s questions, assisting City in bid opening and construction contract execution.

3. Construction Phase – Provide full-time on-site staff to administer the construction contract during construction phase.

4. Project Closeout Phase: Assist in managing punch list and transmit project documents to the City after final close-out tasks are complete.

For the Phase II project, Staff is requesting an amendment in the amount of $2,002,137 with Kitchell which is necessary to complete the project.

Kitchell’s cost proposal is based on an estimated schedule:
 Design & Permit phase: August 2024 to January 2025
 Bid & Contract phase: February 2025 to May 2025
 Construction phase: June 2025 to June 2027

The Phase II project scope of work is more complex, and the duration of the project is projected to be twice as long compared to the Phase I project. Kitchell forecasts adding 2 full time staff during the construction phase, a senior project manager and a project engineer for Phase II. For comparison, the Phase I project has one full time senior project manager during the construction phase.

Kitchell’s billing is on a time and material basis. If Kitchell does not utilize all the allocated funding, then remaining funding will be returned to project fund or reserved for the Phase III project.

Kitchell’s cost proposal for the Phase II project scales proportionally with Phase I. Both projects are approximately 6% of the respective construction cost. Staff believes the Phase II cost proposal is reasonable, considering an increase in complexity and full-time staff for the duration of Phase II.

Stack Center - Kitchell Contract Analysis
Phase Construction Cost
Kitchell's Cost
Proposal %
Phase I $8,699,000 (Actual Bid) $520,000 6%
Phase II $34,200,000 (Estimate) $2,002,137 6%

The Stack Center Phase III project will consist of tenant improvements of the second floor of the new building and completion of site improvements. The schedule is to be determined and dependent on securing funding.

This project is categorically exempt from environmental review under Section 15302 of the California Environmental Quality Act (CEQA) Guidelines for the replacement or reconstruction of an existing structure with the same size, purpose, and capacity.

On November 15, 2016, Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to use local union hiring halls, encourages contractors to employ Hayward residents or Hayward Unified School District graduates, and requires hired workers to pay union dues and other benefit trust fund contributions, etc.

ECONOMIC IMPACT

This item will provide a positive economic impact by providing an affordable day care facility, renovated MJCC building and new north campus building to host community events.

FISCAL IMPACT

The City has sufficient project funds to cover the cost of this contract amendment. The full estimated cost and funding sources for this project are listed below.

Construction Phase and Funding Sources Estimated Cost Funding Funding Gap Design, Permits, and Construction Management 5,844,000   - Alameda County   5,500,000
Other City Funds   344,000
Phase I – Childcare Center & South Campus
Outdoor Elements 8,403,000   -
State Grants   3,647,000
Federal Grants   1,500,000
City ARPA Funds   2,000,000
Developer Contribution   1,256,000
Phase II – Core and Shell & First Floor Spaces 34,232,000   173,098 State Grants   11,058,902
Alameda County   8,500,000
Measure C*   14,500,000
Phase III – Second Floor Health Clinic Spaces 5,306,000 - 5,306,000 Phase IV – North Campus Outdoor Elements 5,255,000 - 5,255,000 Total Estimate Cost and Funding Gap 59,040,000 48,305,902 10,734,098

*The City Council committed to using Measure C funding for this project at a work session on April 16, 20244. This funding has yet not been allocated. Staff will return after the November election with a resolution to allocate this money towards this project.

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STRATEGIC ROADMAP

This agenda item supports the Strategic Priorities of Enhance Community Safety and Quality of Live and Improve Infrastructure. Specifically, this item relates to the implementation of the following project:

Project Q21: Work with partners to design programming for the future Stack Center Community Event Plaza.

SUSTAINABILITY FEATURES

The Stack Center will incorporate all City green building ordinances, including the zero-net- energy requirement for new construction. The project requires the contractor to recycle all construction and demolition debris generated from the project.

The project satisfies the following General Plan policies:

 ED-6.8 Public/Private Partnerships
 CS-1.1 Community Partnerships
 CS-1.5 Services for At-Risk Youth
 EDL-1.1 Childcare and Early Childhood Development Centers  EDL-1.3 Local Agency Coordination
 EDL-1.5 Pre-school and Pre-Kindergarten
 EDL-1.6 Pre-School/Pre-Kindergarten Alternatives
 PFS-1.1 Capital Improvement Program
 PFS-1.2 Priority for Infrastructure
 PFS-1.6 Public Facility Clustering

PUBLIC CONTACT

This item requires no public contact.

NEXT STEPS

Phase I
November 2024 Construction completed

Phase II
Winter 2025 Complete Design and Permit Phase
Winter 2025 Call for Bids
Spring 2025 Award of Contract
Summer 2025 Start of Construction
Summer 2027 End of Construction

Phase III
Schedule to be determined

Prepared by: Yama Farouqi, Associate Civil Engineer
Kathy Garcia, Deputy Director of Public Works

Recommended by: Alex Ameri, Director of Public Works

Approved by:

____________________________
Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 24-____

Introduced by Council Member __________

ADOPT A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO INCREASE THE PROFESSIONAL SERVICES

AGREEMENTS WITH KITCHELL CEM FOR EXTENDED CONSTRUCTIO N SUPPORT SERVICES BY $2,138,812 FOR A NOT -TO EXCEED AMOUNT OF $2,658,812 FOR THE STACK CENTER PHASE I AND PHASE II PROJECTS, PROJECT NO. 06960

WHEREAS, the aforesaid parties have entered into that certain Agreement dated the 5th day of July 20 22, enti tled “Agreement for Professional Services between the City of Hayward and Kitchell CEM for Construction Management Services for the City of Hayward’s Stack Center Phase I Project ”; and

WHEREAS. The City and the Consultant desire to amend the Agreement i n certain respects to include construction support services for a not -to-exceed amount of $136,675 for the Stack Center Phase I Project; and

WHEREAS, the City and the Consultant desire to amend the Agreement in certain respects to include construction support services for a not-to-exceed amount of $2,002,137 for the Stack Center Phase II Project.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hayward that the City Manager is hereby authorized to negotiate and execute, on behalf of the City of Hayward, an amendment to the agreement with Kitchell CEM by $2,138,812 for additional services not -to-exceed $2,658,812 associated with the Stack Center Phase I and Phase II Projects, in a form approved by the City Attorney.

ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA , 2024

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

THE STACK CENTER - PHASE I PROJECT

LIMIT OF WORK

LIMIT OF WORKLIMIT OF WORKLIMIT OF WORK
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123456789 A
L.O.W
L.O.WL.O.W
L.O.W

AREA SHOWN WITHDIAGONAL HATCHNOT IN SCOPE
484950525354555657585960616263
64 51.949.6
111.3
EVCS
EVCS
EVCS

EVCSEVCSEVCSEVCSEVCS
PANJON STREET0204060 FT

BIO-RETENTION

LANDFORM

BIO-RETENTIONPLAY AREA - S

PLAY AREA - N

ECO-ISLAND

COMMUNITYEVENT PLAZA(OVERFLOW PARKING)
PARKINGAREA 2
PARKINGAREA 3

BIO-RETENTIONBIO-RETENTIONBIO-RETENTION
PARKING AREA 3

MATT JIMENEZ

COMMUNITY
CENTER

COMMUNITY EVENT PLAZA

PARKING
AREA 2

PHASE I LIMITS OF
WORK

PHASE II

TENNYSON
PARK

RUUS ROAD

PANJON STREET

ATTACHMENT III

LANDFORM

GATEWAY PLAZA

BIO-RETENTION

BIO-RETENTION

LANDFORM

BIO-RETENTIONPLAY AREA - S

PLAY AREA - N

BIO-RETENTION

MULTI-PURPOSE PLAZA

ECO-ISLAND

ECO-ISLAND
STAGE

AMPHITHEATERSEATING

COMMUNITYEVENT PLAZA(OVERFLOW PARKING)
PASEO
PARKINGAREA 1
PARKINGAREA 2
PARKINGAREA 3

BIO-RETENTION

BIO-RETENTION

BIO-RETENTION

BIO-RETENTION

BIO-RETENTION
RUUS

TENNYSON
PANJON

PROGRAMCOURT

PHASE I
Matt Jimenez
Community Center

PHASE II & III

NEW BUILDING

PHASE II
1ST FLOOR TENANT IMPROVEMENT
2ND FLOOR CORE AND SHELL

SILVA CLINIC BUILDING
PHASE II: KEEP IN OPERATION
PHASE III: RELOCATE CLINIC TO 2ND

FLOOR OF NEW BUILDING AND

DEMOLISH BUILDING

THE STACK CENTER PROJECT

LIMITS OF WORK

PHASE III
2nd FLOOR
TENANT

IMPROVEMENT

LIMITS OF WORK

LIMITS OF WORK

ATTACHMENT V

ATTACHMENT III

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: PH 24-043
DATE: October 8, 2024
TO: Mayor and City Council
FROM: Director of Finance

SUBJECT
Master Fee Schedule: Adopt a Resolution Approving Amendments to the FY 2025 Master Fee Schedule, and Finding the Action is Exempt from CEQA Review

RECOMMENDATION
That Council approves the attached resolution (Attachment II) amending the City’s Master Fee Schedule to include changes and updates as appropriate.

SUMMARY
Annually City staff complete a review of the City’s Master Fee Schedule to identify and determine necessary adjustments to fees charged for services. The City’s FY 2025 Master Fee Schedule was approved by City Council on June 25, 2024. On September 17, 2024, City Council approved a comprehensive User Fee Study and Cost Allocation Plan Study which impacted the approved rates of the adopted FY 2025 Master Fee Schedule. Additional adjustments to the FY 2025 Master Fee Schedule were identified by staff after adoption during a review of the approved fee schedule.

A detailed listing of adjustments is reflected in the proposed FY 2025 Master Fee Schedule and can be found on the Master Fee website link found in Footnote 3 below.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Development Services (Building) FY 2025 Proposed Master Fee Schedule Changes Attachment IV Public Works & Utilities FY 2025 Proposed Master Fee Schedule Changes Attachment V Proposed FY 2025 Master Fee Schedule
CITY OF HAYWARD Printed on 10/4/2024Page 1 of 1
powered by Legistar™

DATE: October 8, 2024

TO: Mayor and City Council

FROM: Director of Finance

SUBJECT: Master Fee Schedule: Adopt a Resolution Approving Amendments to the FY 2025 Master Fee Schedule, and Finding the Action is Exempt from CEQA Review

RECOMMENDATION

That Council approves the attached resolution (Attachment II) amending the City’s Master Fee Schedule to include changes and updates as appropriate.

SUMMARY

Annually City staff complete a review of the City’s Master Fee Schedule to identify and determine necessary adjustments to fees charged for services. The City’s FY 2025 Master Fee Schedule was approved by City Council on June 25, 20241. On September 17, 2024 City Council approved a comprehensive User Fee Study and Cost Allocation Plan Study2 which impacted the approved rates of the adopted FY 2025 Master Fee Schedule. Additional adjustments to the FY 2025 Master Fee Schedule were identified by staff after adoption during a review of the approved fee schedule.

A detailed listing of adjustments is reflected in the proposed FY 2025 Master Fee Schedule and can be found on the Master Fee website link found in Footnote 3 below. 3

BACKGROUND

The City’s Master Fee Schedule identifies the fees for various City services. The fees in the Master Fee Schedule are based on recovery for the cost of delivering services (e.g., various building and fire inspections) and must comply with provisions of current legislation.

As part of a general cost recovery strategy, local governments have adopted user fees to fund programs and services that provide direct benefit to a specified user or have limited or no direct benefit to the community. To the extent that the City uses general tax monies to provide services that it could recover full cost for, but does not, a subsidy is provided, and this reduces

1 CITY OF HAYWARD - File #: PH 24-030 (legistar.com)
2 CITY OF HAYWARD - File #: PH 24-039 (legistar.com)
3 Master Fee Schedule https://www.hayward-ca.gov/your-government/documents/master-fee-schedule

funds that may be available to provide other community-wide benefits. Unlike most revenue sources, the City has more control over the level of user fees they charge to recover costs. As the City works to balance levels of service and the variability of demand, Council has become increasingly aware of subsidies provided by the General Fund for fees which do not recapture full costs.

Legislative Requirements

Proposition 26 Review and Compliance
In November 2010, California voters approved Proposition 26, which amended Articles XIIIA and XIIIC of the State constitution regarding the adoption of fees and taxes. Proposition 26 seeks to assure that taxes are not disguised as fees: taxes must be approved by voters whereas legislative bodies, such as a City Council, can approve fees.

Proposition 218 Review and Compliance
In November 1996, California voters passed Proposition 218, the “Right to Vote on Taxes Act.” This constitutional amendment protects taxpayers by limiting the methods by which local governments can create or increase taxes, fees, and charges without taxpayer consent.

Proposition 218 requires voter approval prior to imposition or increase of general taxes, assessments, and certain user fees.

The proposed Master Fee Schedule has been reviewed for compliance with Propositions 26 and 218 and, in the City Attorney's opinion, is compliant.

DISCUSSION

Summary of Changes in Fees by Program Area

Development Services (See Attachment III)

1. Create Deferred Submittal Fee fees under the “Miscellaneous Permit Fees-Not Calculated by Valuation” section of the Master Fee Schedule.
 Add new fee
New Fee Amount Note
Deferred Submittal $190 – Flat Rate If hourly plan check fees apply, they
would be
applicable

2. Create/Update Demolition Permit Fees
Fee Amount Note
a. Complete Building
Demolition
(Commercial/Residential)
$381 – Flat Rate Hourly plan check fees may
apply depending on scope
b. Minor Residential
Demo (removal of patio
covers, accessory
structures or similar
exterior elements.

Removal of interior walls
requires a residential
remodel permit)
$95 – Flat Rate Hourly plan check fees may
apply depending on scope

3. Impound and Storage Fees
 New impound fee for merchandise seized from mobile street vendors; fee encompasses the staff time dedicated to the collection, documentation, and transportation of impounded materials and the cost of maintaining a secure chain of custody in a secured storage facility.

New Fee Amount Note
Impound Fee $448 Includes 3 hours of Code
Enforcement staff time
Storage Fee $218 Flat rate pallet and handling fee

Public Works/Utilities & Environmental Services (See Attachment IV)

Updates were made to the Traffic Impact Fee (TIF) in the Engineering and Transportation section of the Master Fee Schedule. The Traffic Impact Fee (TIF) was previously adopted by the City Council in 2022 in compliance with the requirements of the Mitigation Fee Act for adoption of development impact fees, which included special notice, publication and hearing requirements. At that time, the City Council adopted maximum fee amounts for specific types of development but set the initial fee rates below the maximum. As part of the adoption of the TIF, the City Council also adopted an automatic adjustment to the fees based on the preceding calendar year average California construction cost index for the San Franciso Bay Area. This adjustment in the TIF takes effect automatically on the first day of each fiscal year. This automatic adjustment is not an increase to the TIF rates as defined by applicable law. Consequently, inclusion of the annual TIF adjustment with the annual Master Fee Schedule adoption does not require the special noticing contained in the Mitigation Fee Act for adoption of new or increased development impact fees. Attachment IV contains the recommended rate adjustments.

Fee Type Current Fee Proposed FY 2025 Fee
Non-Residential Per KSF Per KSF
(1) Retail/KSF $0 $0

(2) Office/KSF $0 $0
(3) General Industrial/KSF $3,583 $3,679
(4) Distribution or e-
commerce/KSF
$6,360 $6,531
Appeal Fee $400 $454

ECONOMIC IMPACT

Approval of the attached resolution will have a minor economic impact on our community in that only certain fees will be increased or added.

STRATEGIC ROADMAP

This agenda item is a routine operational item and does not specifically relate to any of the six priorities outlined in the Council’s Strategic Roadmap.

FISCAL IMPACT

Adopting these fee changes will minimally impact overall City revenues and will offset the staff time spent performing the various activities supported by the fees.

PUBLIC CONTACT

A public notice was published in The Daily Review on September 27, 2024, and October 4, 2024. The public notice contained the meeting date announcing the time, location, and subject matter of this public hearing.

NEXT STEPS

Upon approval of the attached resolution the fees will be effective as of January 1, 2025, to allow for the required sixty-day notice period.

Prepared by: Nicholas Mullins, Senior Management Analyst

Recommended by: Nicole Gonzales, Director of Finance

Approved by:

Dustin Claussen, Interim City Manager

ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 24-_____

Introduced by Council Member _________________

RESOLUTION ADOPTING THE FY 2025 MASTER FEE SCHEDULE THAT

REFLECTS UPDATED FEES AND CHARGES FOR DEPARTMENTS IN THE CITY OF HAYWARD AND RESCINDING RESOLUTION NO. 24-087 AND ALL

AMENDMENTS THERETO AND FINDING THAT THE ACTION IS EXEMPT

FROM CEQA REVIEW

WHEREAS, Section 15273 of the California Environmental Quality Act (CEQA) Guidelines states that CEQA does not apply to the establishment, modification, structuring, restructuring, or approval of rates, tolls, fares, and other charges by public agencies which the public agency finds are for the purposes of:

1. Meeting operating expenses, including employee wage rates and fringe benefits;

2. Purchasing or leasing supplies, equipment, or materials;

3. Meeting financial reserve needs and requirements;

4. Obtaining funds necessary for capital projects necessary to maintain service within existing service areas; or

5. Obtaining funds necessary to maintain intra-city transfers as are authorized by City Charter; and

WHEREAS, the City Council finds and determines that this action is exempt from CEQA based on the foregoing provisions; and

WHEREAS, in November 2010, California voters approved Proposition 26, which amended Article XIII C of the State Constitution regarding the adoption of fees and taxes.

Proposition 26 seeks to assure that taxes, which must be approved by the voters, are not disguised as fees, which can be approved by legislative bodies, such as a city council. The proposed Master Fee Schedule (MFS) is compliant.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby adopts with changes the Master Fee Schedule relating to fees and charges for all departments of the City of Hayward incorporated herein by reference and as outlined in the accompanying October 8, 2024 City Council report; either on its face or as applied, the invalidity of one provision shall not affect the other provisions of this Master Fee Schedule, and the applications thereof; and to that end the provisions of this Master Fee Schedule shall be deemed severable.

BE IT FURTHER RESOLVED that Resolution No. 24-087, and all amendments thereto are hereby rescinded.

BE IT FURTHER RESOLVED that this resolution shall become effective as of January 1, 2025.

BE IT FURTHER RESOLVED that this action is determined to be exempt from CEQA review for the reasons stated herein.

IN COUNCIL, HAYWARD, CALIFORNIA October 8, 2024.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: _______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

__________________________________________
City Attorney of the City of Hayward
DATE: August 29, 2024
TO: Nicole Gonzales, Finance Director
FROM: Sara Buizer, Director of Development Services
SUBJECT: FY25 Master Fee Schedule Update
The following items are requested updates to the Master Fee Schedule as they relate to the Building Division.

Building
a. Deferred Submittal under Miscellaneous Permit Fees – Not Calculated by Valuation on pg.12, item #7
NEW - Deferred Submittal Fee:

The Building Division previously processed deferred submittals using the existing Miscellaneous Fee or the Revision Fee. To improve the clarity of our fee schedule, the staff propose creating a stand-alone Deferred Submittal permit type. This permit type will be based on one hour, similar to permits for revisions.
b. Demolition under Miscellaneous Permit Fees – Not Calculated by Valuation on pg.12, item 8a. and 8b.

NEW - Demolition Permit Fees:

The proposed changes to the demolition permit fees are designed to bring significant benefits.

They aim to simplify the process, making it more straightforward for all parties involved.

Additionally, they offer a subsidized minor demo permit for homeowners, providing a cost-effective solution for those who need to remove non-permitted accessory structures, such as patio covers or sheds.

The Demolition Permit will now only be used for complete building demolitions for commercial and residential projects. We are proposing a new, simpler fee calculation method. Instead of the complex square footage-based calculation, we suggest a flat rate equivalent to 2 hours of inspector's time for visiting the site. This fee will cover the cost of inspectors verifying the safe disconnection of utilities and assessing the condition of the site, which typically takes around 2 hours.

A new demo permit type, the 'Minor Residential Demo', is also being proposed. This permit is specifically designed to cover the removal of small items from a property, such as patio covers, gazebos, hot tubs, and similar elements. The inspection for this type of permit would typically take 1 hour for an inspector to complete. To encourage compliance among residential properties, this permit is proposed to be subsidized by approximately 50%, based on ½ hour of inspector

ATTACHMENT III

time. This new permit type will not only simplify the process for homeowners but also ensure the safe removal of these items.

8. a. Complete Building Demolition
(Commercial / Residential)
$381 Flat Rate Hourly plan check fees may apply
depending on scope
b. Minor Residential Demo
(removal of patio covers,
accessory structures or
similar exterior elements.

Removal of interior walls
requires a residential
remodel permit)
$95 Flat Rate Hourly plan check fees may apply
depending on scope

cc: Sara Buizer, Director of Development Services
Omar Noorzad, City Building Official
Tera Maroney, Management Analyst

DATE: August 29, 2024

TO: Nicole Gonzales, Finance Director

FROM: Sara Buizer, Director of Development Services

SUBJECT: FY25 Master Fee Schedule Update

The following items are requested updates to the Master Fee Schedule as they relate to the Code Enforcement Division.

Code Enforcement
a. Code Enforcement Administration
NEW – Impound and Storage Fees
A new impound fee for merchandise seized from mobile street vendors is a necessary measure to ensure compliance with municipal codes and code enforcement activities. This fee is not merely a punitive action but serves as a crucial component for the recovery of costs incurred by the city during the enforcement process.

The fee encompasses the staff time dedicated to the collection, documentation, and transportation of impounded materials. Additionally, it covers the expenses associated with maintaining a secure chain of custody in a secured storage facility. This facility ensures that impounded items are k ept in a controlled environment, safeguarding them until they are appropriately retrieved or, if necessary, disposed of. By implementing this fee, the city can recoup the expenditures of enforcing regulations, which ultimately benefits the community by maintaining order and safety in public spaces. g. Impound Fee New $448

Includes 3 hours of CE staff
time
h. Storage Fee New $218 Flat rate pallet and handling
fee

cc: Sara Buizer, Director of Development Services
Christina Morales, Deputy Director of Development Services Phillip Nichols, Code Enforcement Manager
Tera Maroney, Management Analyst

ATTACHMENT IV

Effective January 1st, 2025
Adopted Proposed Master Fee Schedule
Fiscal Year 2025
Director of Finance: Nicole Gonzales

ATTACHMENT V

2 Table of Contents
Introduction ................................................................................................................................................ 3 Proposition 26 Review and Compliance ......................................................................................... 3 All City Departments ................................................................................................................................ 4 City Clerk ....................................................................................................................................................... 6 City Manager ............................................................................................................................................... 8 Development Services Department ................................................................................................... 9 Engineering and Transportation Services .................................................................................... 25 Finance ........................................................................................................................................................ 32 Fire Department ...................................................................................................................................... 34 Information Technology....................................................................................................................... 46 Library and Community Services ..................................................................................................... 47 Maintenance Services Department ............................................................................................ 5049 Police Department ............................................................................................................................ 5352 Utilities & Environmental Services ............................................................................................ 6059 Glossary of Terms ............................................................................................................................. 7371

3 Introduction

The Master Fee Schedule Resolution reports fees for services that are provided to our citizens. Fees that do not recover the full cost of providing the service result in a subsidy which shifts funds away from the critical, high priority needs of job creation, public safety initiatives, utility services, and neighborhood programs.

Before a fee increase was considered the Department responsible for the service demonstrated that the services are being provided as efficiently and effectively as possible. There are a minimal number of fees that were considered for an increase in this year’s amendment. For these fees, each respective department demonstrated that services are provided in a best practice manner, and that all reasonable opportunities for savings have been exhausted. As a result of this critical analysis, only fees for new programs or services have been added. Additionally, other fees have been lowered, deleted, or to clarify actual fees charged for services.

Proposition 26 Review and Compliance

In November 2010, California voters approved Proposition 26, which amended Article’s XIIIA and XIIIC of the state constitution regarding the adoption of fees and taxes. Proposition 26 seeks to assure that taxes, which must be approved by the voters, are not disguised as fees, which can be approved by legislative bodies, such as a city council. The proposed Master Fee Schedule (MFS) was reviewed for compliance with Proposition 26, and in the City Attorney’s opinion, the MFS is compliant.

4 All City Departments

A. ADMINISTRATIVE CITATIONS – Authorized by Hayward Municipal Code (HMC) Article 7 – Administrative Citations have fines set pursuant to Government Code (GC) Section 53069 and 36900. Unless otherwise specified by Ordinance, Fee Schedule or Code, the fine amount for any violation of any section of the Municipal Code shall be:

1. First Violation $100.00

2. Second Violation $200.00

3. Third and Subsequent Violations $500.00

B. ADMINISTRATIVE HEARING FEE $761.00

C. USB FLASH DRIVE $20.00 each

D. DISHONORED OR RETURNED PAYMENT FROM BANK OR CREDIT CARD

1. If paid within 30 days of notification $25.00 + check amount

2. If paid after 30 days of notification, subject to
forgiveness of all or a portion of the fee by the
Director of Finance.

As authorized by
California Civil Code
1719, but not less than
$25.00

E. GROSS HOUSEHOLD INCOME
The State of California annually publishes an Official State Income Limits guideline for each county.

This document is available through the California Department of Housing and Community Development website at https://www.hcd.ca.gov/ . Municipal programs offering income-based discounts will use the ‘Alameda County – Very Low Income’ figures to determine eligibility.

F. LATE AND DELINQUENT PAYMENTS
Unless specifically provided otherwise, the manner of payment, delinquency status, and assessment and collection of penalties for delinquent payment of the fees imposed or reflected by this master fee schedule shall be as follows:

DAILY FEE: Due on its effective date and delinquent at 5:00 PM on due date.

MONTHLY FEE: Due on the first day of each month for which licenses, permits, fees are sought and delinquent at 5:00 PM on
the tenth day of the month.

QUARTERLY FEE: Due on the first day of the yearly quarter period and delinquent at 5:00 PM on the tenth day of the first month in which the quarterly fee is due.

ANNUAL FEES: Due on the first day of the established annual period and delinquent at 5:00 PM on the tenth day of the first month in which the annual fee is due.

A late payment fee of $5.00 per month shall be applied to all accounts paid after the established due date.

The delinquent account(s) shall be assessed an interest charge of one percent (1%) per month of the unpaid delinquent balance and related interest charge. The interest charge shall be applied to all accounts delinquent for any calendar month or portion of such month and shall not be prorated.

5 If the delinquent payment is paid within 30 days of notification, the interest fee may be subject to forgiveness based on hardship. The Director of Finance shall review and document all interest fees not collected.

G. PHOTOCOPYING OF FILE MATERIALS

1. Black and White Copy – 8½ x 11 inches
or 8½ x 14 inches
$0.50 per page for first ten (10) pages of
each document
$0.10 each additional page of same
document

2. Black and White Copy – 11 x 17 inches $1.00 per page for first ten (10) pages of each document
$0.20 per page each additional page of
same document

3. Color Copy – 8½ x 11 inches or 8½ x 14
inches
$0.75 per page

4. Color Copy – 11 x 17 inches $1.50 per page

H. RESEARCH OR ANALYSIS OF RECORDS (involving more than 15 minutes)

1. $76.00 per hour (minimum charge $20.00)

I. SMOKING ORDINANCE

1. Smokers Violating the Ordinance $50.00 per violation

2. Fines for businesses that fail to enforce the smoking ordinance (1) First Offense $1,000.00
(2) Second Offense $1,500.00
(3) Third Offense $2,000.00

J. TOBACCO ORDINANCE

1. Offense Fees
(1) First Offense $1,500.00 penalty/30 day TRL suspension (2) Second Offense $3,000.00 penalty/30 day TRL suspension (3) Third Offense $5,000.00 penalty/30 day TRL suspension or revocation

2. Reinspection Fee $117.00 per visit

6 City Clerk

A. GENERAL SCHEDULE OF CHARGES

1. Certification of Documents $15.00 for first page
$8.00 each succeeding page

2. Certificate of Residency $15.00 per issuance

3. Photocopying of Public Records
a. Black and White Copy $0.50 per page for the first ten pages
8½ x 11 inches or 8½ x 14 inches $0.10 per page for each additional page of the same
document
b. Black and White Copy $1.00 per page for the first ten pages
11 x 17 inches $0.20 per page for each
additional page of same
document
c. Color Copy – 8½ x 11 inches or 8½ x 14 inches $0.75 per page d. Color Copy – 11 x 17 inches $1.50 per page
e. Photocopying of FPPC Forms/Statements of
Government Code 81008
$0.10 per page, plus $5
retrieval fee for reports &
statements 5 or more years old

4. Reproduction of Meetings on USB Flash Drive $20.00 per per USB flash drive a. City Council
b. Planning Commission

5. Fee to File “Notice of Intent to Circulate a Petition for Municipal Initiative” (refundable if a sufficient petition is filed within one year) Elections Code 9202 (b)
$200.00

6. Candidate Statement (Election Year)
a. Publication cost of the candidate’s statement in
Sample Ballot Pamphlet set by Alameda County
Registrar of Voters
Cost of printing, handling

7. Notary Service – Government Code 8211 $15.00 per signature

8. Passport Service $130.00 (age 16 and over)
a. Passport Book Fee set by and payable to US
Department of State
$100.00 (under 16)
(note: additional $60.00 for
expedited service)
b. Passport Card Fee set by and payable to US
Department of State
$30.00 (age 16 and over)
$15.00 (under 16)
c. Passport Execution Fee set by US Department of
State, payable to City of Hayward
$35.00
d. Express Mail from City of Hayward to US
Department of State set by USPS, payable to City of
Hayward
$34.45

7 e. Express Mail from US Department of State to
Customer set by and payable to US Department of
State
$19.53

8 City Manager

A. ADMINISTRATIVE SERVICES

1. Annual Bonds Issue Fees 1/8 of 1% of bond amount

2. Low Income Mortgage Credit 2% of first year’s credit payable as part of State Fee

9 Development Services Department

A. Code Enforcement Administration
a. Impound and Storage fees
Impound Fee $448.00 Includes 3 hours of Code
Enforcement staff time
Storage Fee $218.00 Flat rate pallet and handling
fee
B. BUILDING PERMIT FEES

BUILDING PERMIT FEES CALCULATED BY VALUATION
This includes all new buildings, facilities, additions, tenant improvements and residential remodels. • Valuation is defined as the fair market value of materials and labor for the work. • Valuation shall be the higher of the stated valuation or the figure from the current International Code Council valuation table below.
• The current ICC Valuation data table below is adjusted with a regional construction cost modifier for the San Francisco Bay Area of 16%*. * Source: The local modifier is 1.16 times the cost per square foot as published in the Building Standards Journal, April 2002 edition. • The valuation for tenant improvements, residential remodels or other projects that do not involve new square footage, shall be a minimum of 60% of the cost per square foot in the valuation table below.

Construction Type and Minimum Cost Per Square Foot
International Building Code Group
Building Division staff will help determine the
valuation for occupancies or construction types
not listed in this table. The values below are
based on the August 2022 ICC Building
Valuation Data with the Building Standards
Journal 16% local cost modifier included.

IA IB IIA IIB IIIA IIIB VA VB
A-1 Assembly, theaters, with stage 396.56 383.19 374.18 359.99 338.67 328.20 314.05 304.05 A-1 Assembly, theaters, without stage 362.89 349.54 340.53 326.33 305.02 294.55 280.40 270.40 A-2 Assembly, nightclubs 319.10 309.64 300.83 290.63 272.55 264.78 247.92 239.08 A-2 Assembly, restaurants, bars,
banquet halls
317.94 308.48 298.51 289.47 270.23 263.62 245.42 238.55 A-3 Assembly, churches 368.22 354.87 345.84 331.66 310.87 300.39 286.24 276.24 A-3 Assembly, general, community
halls, libraries, museums
314.13 300.78 290.60 277.56 255.42 246.11 230.79 221.97 A-4 Assembly, arenas 361.73 348.38 338.21 325.17 302.70 293.39 278.08 269.24 B Business 308.13 296.84 285.88 273.82 249.41 239.62 220.11 210.17 E Educational 327.92 316.70 308.37 295.08 275.43 261.52 240.73 233.23 F-1 Factory and industrial, moderate
hazard
187.57 178.88 167.85 162.33 144.68 137.47 119.94 112.32 F-2 Factory and industrial, low hazard 186.41 177.72 167.85 161.17 144.68 136.31 119.94 111.16 H-1 high Hazard, explosives 174.99 166.30 156.41 149.73 133.60 125.23 108.88 N.P.

H-2 H-3 H-4 High Hazard 174.99 166.30 156.41 149.73 133.60 125.23 108.88 100.08 H-5 HPM 308.13 296.84 285.88 273.82 249.41 240.07 220.11 210.17 I-1 Institutional, supervised
environment
312.17 301.46 292.49 280.69 258.12 250.99 231.40 224.45 I-2 Institutional, hospitals 513.16 501.86 490.90 478.84 453.11 N.P. 423.82 N.P.

I-2 Institutional, nursing homes 356.96 345.66 334.71 322.63 300.01 N.P. 270.72 N.P.

I-3 Institutional restrained 349.72 338.42 327.46 315.39 293.07 282.14 263.78 251.51 I-4 Institutional, day care facilities 312.17 301.46 292.49 280.69 258.12 250.99 231.40 224.45 M Mercantile 238.06 228.59 218.63 209.58 191.20 184.59 166.39 159.53

10 R-1 Residential, hotels 315.46 304.76 295.78 283.97 261.03 253.90 234.31 227.36 R-2 Residential, multiple family 264.06 253.36 244.39 232.58 211.14 204.02 184.43 177.48 R-3 residential, one- and two-family d 245.92 239.26 233.09 227.35 220.72 212.73 204.76 192.65 R-4 Residential, care/assisted living
facilities
312.17 301.46 292.49 280.69 258.12 250.99 231.40 224.45 S-1 Storage, moderate hazard 173.83 165.14 154.09 148.57 131.28 124.07 106.56 98.92 S-2 Storage, low hazard 172.67 163.98 154.09 147.41 131.28 122.91 106.56 97.76 U Utility, miscellaneous 133.96 126.38 119.06 113.83 102.65 94.99 80.92 77.12

BUILDING PERMIT FEES CALCULATED BY VALUATION
This includes all new buildings, facilities, additions, tenant improvements and residential remodels
*All sub-permits (plumbing, mechanical and electrical) are included in the plan check and inspection fees for valuation based projects.

• Once the valuation for the project is established, use the table below to determine the Building Inspection Fee. Several other fees are based on the Building Inspection Fee and this is outlined on the next page.

TOTAL VALUATION
(Materials and Labor) BUILDING INSPECTION FEE
$1 to $500 $33.66
$501 to $2000 $33.66 for the first $500 plus $4.38 for each additional $100 or fraction thereof, to and including $2000
$2,001 to $25,000 $99.30 for the first $2000 plus $20.06 for each additional $1000 or fraction thereof, to and including $25,000
$25,001 to $50,000 $560.48 for the first $25,000 plus $14.47 for each additional $1000 or fraction thereof, to and including $50,000
$50,001 to $100,000 $922.33 for the first $50,000 plus $10.03 for each additional $1000 or fraction thereof, to and including $100,000
$100,001 to $500,000 $1423.76 for the first $100,000 plus $8.02 for each additional $1000 or fraction thereof, to and including $500,000
$500,001 to $1,000,000 $4632.79 for the first $500,000 plus $6.81 for each additional $1000 or fraction thereof, to and including $1,000,000
$1,000,001 and up $8038.50 for the first $1,000,000 plus $4.52 for each additional $1000 or fraction thereof

11 ADMINISTRATIVE FEES
Administrative fees apply to all
permits. This includes the individual
permits not calculated by valuation on
the following pages.

BUILDING INSPECTION FEE x .09= TECHNOLOGY FEE:
$
BUILDING INSPECTION FEE x .16 = POLICY PLANNING FEE:
$
PERMIT ISSUANCE FEE (Flat Rate Applies to All Permits)
$190

INSPECTION FEES

**Fire re-inspection fees are $394

*Hazardous Materials Inspection
Fees vary on complexity of project
(see Hazardous Materials comments
below in Plan Review Fee Section for
examples and contacts for estimates.)
BUILDING INSPECTION FEE Based from Fee Table $
**FIRE INSPECTION FEE Flat Rate $262
*HAZ-MAT INSPECTION FEE Minimum $170/inspection
PLANNING + LANDSCAPE INSPECTION FEE Flat Rate $391

BUILDING INSPECTION FEE x 1.0 = BUILDING PLAN CHECK FEE: $ Plan Check fees for master plans shall be 1.25 x the BUILDING INSPECTION FEE BUILDING INSPECTION FEE x .35 = PLANNING REVIEW FEE: $

BUILDING INSPECTION FEE x .35 = FIRE REVIEW FEE: $
*HAZ-MAT REVIEW FEE Minimum $170/hour
SOLID WASTE REVIEW FEE Flat Rate $80
BUILDING PLOT PLAN REVIEW FEE Flat Rate per Plot $334
This only applies to production homes.

PLANNING PLOT PLAN REVIEW FEE Flat Rate per Plot $587
This only applies to production homes.

FIRE PLOT PLAN REVIEW FEE Flat Rate per Plot $110
This only applies to production homes.

SMIP FEE RESIDENTIAL:
.00013% OF VALUATION

SMIP FEE COMMERCIAL:
.00028% OF VALUATION
CA BUILDING STANDARDS FEE:
$1.00 (Valuation $1-25k)
$2.00 (Valuation $25-50k)
$3.00 (Valuation $50-75k)
$4.00 (Valuation $75-100k) Add
$1 per every 25k over 100k
SMIP: $
CA BLDG. STANDARDS FEE $

BUILDING PERMIT FEES CALCULATED BY VALUATION*
This includes all new buildings, facilities, additions, tenant improvements and residential remodels. *All sub-permits (plumbing, mechanical and electrical) are included in the plan check and inspection fees for valuation based projects.

PLAN REVIEW FEES
The Building Plan Check Fee applies to
all permits. Other review fees will be
applied based on the specific scope of
work.
*Hazardous Materials Review and
Inspection fees generally range from
$1,319 for small projects, such as
cellular communication sites to
$3,969 for larger or more complex
projects, such as those that may have
H-Occupancies. Please contact the
Hayward Fire Department at (510)
583-4900 for an estimate for your
specific project.

BUILDING PERMIT FEE: $
The Building Permit Fee is defined as the sum of the plan check, inspection, and administrative fees. Some projects will also have impact fees which are calculated separately.

12 FLAT RATE PERMIT FEES
These items will also have administrative fees added to the permit. In some cases, hourly plan review fees will also be required.

Miscellaneous Permit Fees – Not Calculated by Valuation Unit Fee

1. Standard Hourly Rate (or fraction thereof) for plan check, inspections or other administrative services hourly $190 b. Overtime Rate for Plan Check or Inspection Services hourly $286

2. Revision (permit issuance fee and hourly plan check will also be charged) hourly $190

3. Permit Issuance Fee (applies to all permits) each $190

4. Miscellaneous Items (for items that do not have a set fee) each $190

5. Plot Plan Review
a. Planning Division Plot Plan Review each plot $587
b. Building Division Plot Plan Review and processing each plot $381

6. Address Assignment
a. New Address (including apartments, units, suites, meters, etc) each $286
b. Accessory Dwelling Unit Address each $95
Inspection Fee

7. Demolition
a. Complete Building Demolition (Commercial/Residential) *hourly plan check fees may apply depending on
scopemmercial/Residential demolition up to 3,000 square feet 0-3000 sf $381294
b. Minor Residential Demo (removal of patio covers,
accessory structure or similar exterior elements. Removal of interior walls requires a residential remodel permit. *hourly plan check fees may apply depending on
scopeEach additional 3,000 square feet each $95147

8. Equipment Installation first piece $381
a. Additional Equipment at Same Site each $190
b. Equipment Pad each $286

9. Voluntary Residential Seismic Retrofit Using “Plan Set A” Only applies to single family homes with a crawlspace less than or equal to 4 feet high each
$190 flat rate –
no admin fees

10. Damaged Building Survey
Fire, flood, vehicle, or similar damage $763

13 11. Patio Covers
a. Patio Cover (requires drawings and hourly plan check) each $294 b. Enclosed Patio (requires drawings and hourly plan check) each $588

12. Photovoltaic Systems
a. Residential (for systems that are not flush mounted, hourly plan check fees apply)
each
system
Up to 15kW
$450, $15 per kW
above 15kW
b. Commercial, up to 50 kilowatts (hourly plan check fees apply)
each
system $1,000
c. Commercial, each additional kilowatt 51kw-250kw
(hourly plan check fees apply) each kw $7
d. Commercial, each additional kilowatt over 250kw (hourly plan check fees apply) each kw $5

13. Residential Package Permits
a. Tub/Shower Enclosure (includes trades) $190
b. Remodel – Complete Bathroom (includes trades) $286
c. Remodel – Kitchen (includes trades) $572

14. Storage Racks
a. Up to 100 linear feet first 100 lf $572
b. Each additional 100 linear feet each 100 lf $190

15. Deferred Submittal (if hourly plan check fees apply, they would be applicable) $190

FLAT RATE PERMIT FEES
These items will also have administrative fees added to the permit. In some cases, hourly plan review fees will also be required.

Plumbing Mechanical & Electrical Fees – Not Calculated by Valuation Unit Inspection
Fee

16. Plumbing Permits – Residential (single-family and duplexes) a. Water Heater each $95
b. Fixtures – covers 2 Inspections for any type or number of fixtures 2 site visits $190 c. Water Service Repair / Replacement each $95
d. Water Pipe (Repair or Replacement) each $190
e. Sewer on private property or Cleanout Installation each $190 f. Sewer Ejector System each $190
g. Solar Water Heating System - Hourly plan check fees may apply for systems that are not flush mounted or have other structural issues. each $190 h. Residential Gas Piping $190
i. Residential Gas Test or Meter Reset each $190

17. Plumbing Permits – Commercial + Multi-Family
a. Water Heater (Repair or Replacement) each $190
b. Water Service (Repair or Replacement) each $190

14 c. Sewer Ejector System each $190
d. Industrial / Commercial Process Piping System
Each 100 linear feet
or fraction thereof
$190
/100 feet
e. Gas Piping
Each 100 linear feet
or fraction thereof
$190
/100 feet
f. Gas Test / Meter Reset each $190
g. Sewer on private property or Cleanout Installation each $190 h. Grease Trap each $190
i. Grease Interceptor each $190
j. Vacuum Breaker, Backflow Preventer or Pressure Regulator each $190

18. Mechanical Permits – Residential (single-family and duplexes) a. Heating and/or Cooling Equipment (including ducts) each $190 b. Wall Furnace each $190
c. Kitchen Hood and Bathroom Vents each $95

19. Mechanical Permits – Commercial + Multi-Family
*For units over 400 pounds or for replacements that are not in the same location, hourly plan review fees apply.
a. *HVAC unit (includes all associated sub-permits) each $286 b. *Air Handler Unit each $190
c. Vent System each $190
d. Exhaust Hood Replacement (additional hourly plan check may apply) each $190

20. Electrical Permits – Residential (single-family and duplexes) a. General Electrical Permit - Residential (rough and final) each $286 b. Residential E.V. charger each $95
c. Service Upgrade -- Residential each $95
d. Meter Reset each $95
e. Temporary Power Installation each $190
f. Minor Residential Electrical Permit (final only- no rough) each $190

FLAT RATE PERMIT FEES
These items will also have administrative fees added to the permit. In some cases, hourly plan review fees will also be required.

21. Electrical Permits – Commercial + Multi-Family
Inspection
Fee
a. General Electrical Permit – Commercial + Multi-Family (rough and final)
each $572
b. Commercial E.V. charger (may require additional hourly plan review)
each $381
c. Commercial Service Upgrade each $190
d. Commercial Meter Reset each $95
e. Minor Commercial Electrical Permit (final only- no rough) each $286 f. Signs (illuminated exterior signage) each $190

15 Additional Services and Violations – Not Calculated by Valuation Unit

22. Special Review Services
a. Expedited Hourly Plan Review hour $286
b. Expedited Plan Review each 200% of
Plan
Review
c. Phased Approval Permits each $763
d. Temporary Certificate of Occupancy each $1,527
e. Alternate Materials and Methods Review each $763

23. Copies, Re-Print + Change of Contractor

a. Printing Scanned / Archived Drawings
each
$10 per
sheet
b. Job Card / Permit Re-Print each $95
c. Change of Contractor
each $190

24. Special Inspector Qualification Review

a. Initial Review for Approved Inspector List each $763 b. Renewal Review (after 3 years)
each $381

25. Violation Fees

a. Investigation Fee for work done without Permits (in addition to the regular permit fees)
Each
project
205% of the
Building Permit
Fee
b. Filing of Notice of Substandard or Hazardous Structure hourly $190 per hour
c. Removal of Notice of Substandard or Hazardous Structure hourly $190 per hour
d. Placards for Condemnation hourly $190
per hour
e. Notice and Order hourly $190
per hour
f. Stop Work Order / Red Tag hourly $190
per hour

C. PLANNING

1. Conceptual Development Review Meeting1 No charge
for 1st
meeting
Subsequent
meetings** billed
at $392 per hour
**Subsequent meetings related to same project/project site

2. SB330 Preliminary Application $ 1000 Time &
Material; Initial
Deposit2

3. Code Assistance Meeting1 No Charge

4. Review of Business License $ 98 Per License

16 5. Annexation Proceedings
Costs shall also include, but not be limited to, current annexation filing fees established by the Board of Equalization in manner provided by the State Government Code Section 54902.5.
$ 15,000 Time &
Material; Initial
Deposit2

6. LAFCO Utility Service Agreement
(Preparation and processing of documents in connection with utility service to property outside of the City limits)
$ 5,000 Time &
Material; Initial
Deposit2

7. Environmental/Technical Analysis (Contract) Consultant $ 5,000 Time & Material; Initial
Deposit2

8. General Plan Amendment1 $ 12,000 Time &
Material; Initial
Deposit2

9. Text Change to Zoning Ordinance1 $ 12,000 Time &
Material; Initial
Deposit2

10. Rezoning and Pre-zoning (including new or major modification to a Planned Development)1
$ 12,000 Time &
Material; Initial
Deposit2

11. Rezoning (Planned Development Precise Plan or Preliminary Plan Minor Modification)
$ 6,000 Time &
Material; Initial
Deposit2

12. Conditional Use Permit1 $ 6,000 Time &
Material; Initial
Deposit2

13. Administrative Use Permit1
a. Livestock $ 500 Per
Application
b. Food Vendors $ 700 Per
Application
c. Processed Administratively $ 2,000 Time &
Material; Initial
Deposit2
d. Involving Public Hearing $ 6,000 Time &
Material; Initial
Deposit2

14. Site Plan Review1
a. Processed Administratively $ 4,000 Time &
Material; Initial
Deposit2
b. Involving Public Hearing $ 6,000 Time &
Material; Initial
Deposit2

17 15. Variance/Warrants - Processed Administratively $ 6,000 Time & Material; Initial
Deposit2

16. Variance/Warrants & Exceptions – Involving Public Hearing $ 2,000 Time & Material; Initial
Deposit2

17. Modification of Approved Development Plan – Processed Administratively -
$ 6,000 Time &
Material; Initial
Deposit2

18. Modification of Approved Development Plan – Involving Public Hearing -
$ 6,000 Time &
Material; Initial
Deposit2

19. Extension of Approved Development Plan/Applications $ 1,000 Time & Material; Initial
Deposit2

20. Designation of Historical or Architectural Significance1 $ 6,000 Time & Material; Initial
Deposit2

21. Development Agreement
a. Review of application, negotiation of agreements, processing through Planning Commission and City Council
12,000 Time &
Material; Initial
Deposit2
b. Amendment Processing 6,000 Time &
Material; Initial
Deposit2
c. Annual Review 1,000 Time &
Material; Initial
Deposit2

22. Written Verification of Zoning Designation or Similar Request $ 587 Per Application

23. Research $ 195 per hour after
first 15 minutes

24. Zoning Conformance Permit
a. Tier One: Apiaries, Unattended Collection Boxes $ 293 Per Application
b. Tier Two: Household Pets (when required) $ 98 Per Application c. Tier Three: Accessory Dwelling Unit
d. Tier Four: Outdoor dining
$

$
392 Per Unit

587

25. Sign Permits
a. Sign Permit (one business) $ 392
b. Sign Permit (each additional business – same application) $ 392 c. Temporary Sign Permit (Banners, Flags, Streamers, Pennants, Buntin, Searchlights, Inflatable Signs, Human Signs) *Temporary sign deposits to be refunded upon removal of signage
$ 100 Fee plus 200
Deposit*

18 d. Portable/A-Frame Signs $ 50 Encroachment
Permit
e. Mural Art $ 50

Note: Revocable Encroachment Permit also applies to Human signs in the public right of way, see Engineering and Transportation section for applicable fee(s).

26. Sign Program $ 1000 Time &
Material; Initial
Deposit

27. Appeal Fee for Applicant $ 6,000 Time &
Material; Initial
Deposit2

28. Appeal Fee Other Than Applicant $ 490

29. Tentative Tract or Tentative Parcel Map
a. Processed Administratively $ 4,000 Time &
Material; Initial
Deposit2
b. Involving Public Hearing $ 6,000 Time &
Material; Initial
Deposit2

30. Landscape Lighting Assessment District Benefit Zone Annexation & Formation
$ 15,000 Time &
Material; Initial
Deposit2; plus
Consultant Fees

31. Lot Line Adjustment $ 4,000 Time &
Material; Initial
Deposit2

32. Certificate of Merger or Certificate of Compliance $ 4,000 Time & Material; Initial
Deposit2

33. Security Gate Application $ 2,000 Time &
Material; Initial
Deposit

34. Street Event Permit $ 2,944

The Development Services Director or designee may reduce or waive this fee for certain events. (See Fee Reduction, Waiver, and Sponsorship for Special Events Policy)

35. Tree Preservation
a. Annual Pruning Certification $ 817
b. Tree Removal/pruning*
*A Minor Encroachment Permit may also be required – See Engineering Services Section
$ 490

19 c. Investigation and Violation Fee for work done without Permits (in addition to the regular permit fees)
$ 200% of Tree
Permit Fee

36. Mobile-home Park Closure/Change of Use $ 9,814

37. Inspections – Planning and Landscape
a. Code Enforcement Compliance Inspection Fee $ 162
b. Landscape Inspection and/or Re-inspection Fee $ 196 Per Hour

38. Policy Planning Fee 16% of Building Permit Fee

39. Park Impact Fee
Residential

a. ADU that is 750+ s.f. $ 3,823
b. Studio/0-bedroom Unit $ 3,823
c. 1 Bedroom Unit $ 5,985
d. 2 Bedroom Unit $ 10,796
e. 3 Bedroom Unit $ 18,855
f. 4+ Bedroom Unit
(Industrial Development (Industrial us in IL, IP, or IG zoning district)
$ 26,227
g. Gross Floor Area $ 0.96 per s.f.

Notes:

1. “Bedroom”, “dwelling unit”, “gross floor area”, as defined by HMC Sec. 10-1.3500.

2. Projects receiving all discretionary approvals by the effective date of this Resolution shall be subject to the parkland dedication and in- lieu fee requirements in effect immediately prior to the effective date of Resolution 19-245.
$

40. Affordable Housing In-Lieu Fees

1. Residential Development Projects Ten Units or More
a. High-Density Condominiums (35 units per acre or more)

Lower Density Ownership Housing (Less than 35 units per acre) $19.39/Square Foot of
Habitable Space*
$26.05/Square Foot of
Habitable Space*

b. All other Dwelling Unit Types $23.51/Square Foot of Habitable Space*
*Notes:

Affordable housing in -lieu fees shall be paid either prior to issuance of a building per mit or prior to approval of a final inspection or issuance of an occupancy permit. Fees paid at occupancy shall be increased by 10 percent (10%).

"Habitable Space" means floor area within a dwelling unit designed, used, or intended to be used exclusively for living and sleeping purposes and exclusive of vent shafts, eaves, overhangs, atriums, covered entries and courts and any portion of a structure above ground used for parking, parking aisles, loading areas, or accessory uses.

2. Residential Development Projects – Two to Nine Units Projects of two to nine units shall pay the following percentage of the fee calculated pursuant to Section 40.1 above:

20 Number of Units in the Project

Percentage of Calculated Fee
2 50%
3 67%
4 75%
5 80%
6 83%
7 86%
8 88%
9 89%

3. Fractional Units

If an applicant provides on-site Affordable Units under Chapter 10, Article 17 of the Hayward Municipal Code and elects to pay affordable housing in -lieu fees for a fractional unit, the fractional in -lieu fee payment shall be calculated as follows:

Fractional Unit / Total Affordable Unit Requirement x Per Square Foot Fee x Total Habitable Square Footage in the Project

4. Applications for Residential Development Projects of Two or More Units Deemed Complete as of December 20, 2017

a. Projects receiving all discretionary approvals by February 1, 2018: Affordable housing impact fees in effect on December 20, 2017.
b. Projects not receiving all discretionary approvals by February 1, 2018, provided that all discretionary approvals and building permit(s) are obtained within two (2) years of December 20, 2017: 50% of the affordable housing in-lieu fee calculated under either Section 3.1 or Section 3.2 of RES 17-167, as applicable depending on the size of the project.

41. Mills Act Program
a. Mills Act Program $2,000 Time & Material;
Initial Deposit
b. Mills Act Annual Compliance Inspection $387

D. CODE ENFORCEMENT - COMMUNITY PRESERVATION PROGRAM

1. Request for Postponement of Inspection
a. First Request $423.00
b. Second Request for $423.00 +$400 penalty
c. Third Request $423.00 +$800 penalty
d. “No Show” for Inspection Appointment $667 +$1,600 penalty

2. Violation of Community Preservation, Sign, Vehicle, Weed Abatement, Building, Public Nuisance, Zoning Ordinances, and HMC Code violations
a. First Violation
(1) Initial inspection $773.00
(2) Code Enforcement – Reinspection Fee $696.00
(3) Penalty for initial violation +$400 penalty

21 (4) Penalty for second violation +$800 penalty
(5) Third failed and Subsequent violation penalty for repeat violations within 1 year inspection shows violation still exists +$1,600 penalty
b. Subsequent violation(s)
(1) Initial inspection and notices $743 +$800 penalty
(2) Each subsequent inspection violation still exists $626 +$1,600 penalty

3. Hearing Fee: Administrative, Special Assessment, Administrative Citation, and Lien Hearings)
$1276

per hearing

4. Egregious Violation(s) Penalties
On-going health and safety violations, public nuisances and illegal uses, including but not limited to:
garage conversion, room additions, accessory structures, construction without permits, home occupation, use permits or site plan review, unpermitted uses related to environmental hazards.

a. Tier 1 for first verified violation(s) $1,500
b. Tier 2 for second verified violation(s) $3,000
c. Tier 3 for third and subsequent verified violation(s) $5,000

5. Tobacco Retailer License, Initial or Renewal Fee $400 annual fee a. First Offense $1,500 penalty/30-day TRL
suspension
b. Second Offense $3,000 penalty/30-day TRL
suspension
c. Third Offense $5,000 penalty/30-day TRL
suspension
Code Enforcement-Reinspection Fee $696

6. Cannabis Licensing Program, License Renewal, Inspection, Penalties Fees a. Preliminary Determination of Eligibility/Screening Application $2,500 b. Initial Commercial Cannabis Business Permit Application $15,000 *Covers cost of consultant review of business and operating plan, initial site inspections to verify compliance by applicable City staff, administrative costs, and program management, including HPD decoy operations.
c. Annual Cannabis Permit Renewal Fee, Per License Type *Covers cost of follow-up site inspections to verify compliance and related administrative costs.

Delivery $5,000
Distribution $5,000
Cultivation $8,000
Manufacturing $8,000
Retail Dispensaries (Storefront) $10,000
Microbusiness (includes all activities) $20,000
Testing Labs $3,000
d. Temporary Cannabis Permit Activity $2, 500 deposit/hourly e. Modification to Existing Commercial Cannabis Permit
*Does Not Include Revisions to Planning Entitlements
$2,000 deposit/hourly
f. Employee Work Permit Application Fee
1) Initial Application Fee
(Including, but not limited to, Fingerprints, Live Scan, and Badge)
$299
2) Renewal Fee w/o Live Scan $160
g. Inspection Fees
1) Initial Inspection $0

22 2) Code Enforcement-Reinspection $696
h. Penalties for Non-Cultivation Related Violations
1) First Violation $5000
2) Second Violation $10,000
3) Third Violation $15,000
4) Selling Cannabis Product to a Minor $2,500 /incident i. Penalties for Cultivation Violations
1) First violation $1,000 per plant
2) Second violation within 2 years $2,500 per plant
3) Third violation within 2 years $5,000 per plant

7. Grading or Encroachment Permit

a. Code Enforcement Investigation fees, for permit not obtained $2,000

8. Building Violation Fees
a. Investigation Fee for work done without Permits (in addition to the regular permit fees)
$2,000.00 Fee
b. Filing of Notice of Substandard or Hazardous Structure $280 per hour c. Removal of Notice Substandard or Hazardous Structure $280 per hour d. Placards for Condemnation $280 per hour
e. Notice and Order $280 per hour

9. Vacant Property Monitoring
Annual Vacant Property Registration and Monitoring Fee $2,607 (minimum of one inspection per year)
Program Fees:

Initial Inspection, no violation found $988 (if a violation is found) Code Enforcement-Re-Inspection Fee $696
Initial Inspection, violation found, $1,500 penalty
2nd Re-inspection, violation found $3,000 penalty
3rd and subsequent re-inspection, violations found $5,000 penalty E. CODE ENFORCEMENT – RENTAL HOUSING & HOTEL INSPECTION PROGRAM

1. Annual Fee for rental housing, hotel or motel
a. Single-family, duplex, triplex, or fourplex $125
b. Five or more units $35 per unit

2. First request for postponement of initial inspection or progress check
No charge

3. Inspection, report, and enforcement actions pursuant to HMC, Ch. 9, Art. 5, rental unit parce a. Initial inspection, no violations found $988 (Included in annual fee) b. Code Enforcement-Re-Inspection Fee (per unit)
c. Code Enforcement-Multi-family Re-Inspection Fee (per unit) $696
$175
d. First Progress Check, violations not corrected $400 penalty e. Second Progress Check $800 penalty
f. Third and Subsequent Progress Checks $1600 penalty

4. Initial Inspection or Progress Check, No Access or Re-schedule a. First Site Visit $423 + $400 penalty
b. Second Site Visit $423 + $800 penalty
c. Third and Subsequent Site Visit $423 + $1,600 penalty

23 5. Rent Control Deregulation Inspection pursuant to Ordinance No. 83-023 as amended. a. Initial inspection/survey and one re-inspection $938 b. Additional re-inspections $696 per inspection

6. Lien/Special Assessment (per parcel): Unpaid Annual Program Fees

7. Lien/Special Assessment (per parcel): Code Violations $806.00
$1,858.00

8. Hearing Fee: Administrative, Special Assessment, Administrative Citation, and Lien Hearings

9. Abatement Costs (per parcel)

10. Hourly Code Enforcement Inspection Fee (Applicable to all Code case Types above initial 2 hours with continuing violations

11. Police Standby Safety Fee

12. Legal Consultation
$1,276.00
$1,447.00
$474.28
$309.00
$480.00

F. HOUSING

1. RENT STABILIZATION ADMINISTRATION
a. Annual Fee per Rental Unit $32.00
b. Annual Fee per Covered Rental Unit $66.00
c. Annual Fee per Mobile-home Space $5.00

The fees set forth herein shall be payable immediately and shall be delinquent if not received by the Housing Division on or before 5 p.m., August 31, 2023.

2. TENANT RELOCATION ASSISTANCE ORDINANCE HEARINGS
a. Hearing Fee: Administrative, Special Assessment, Administrative Citation, and Lien Hearings
$1500 per hearing

3. LOAN SERVICING

General
a. Title Report Actual Costs Per Report
b. Property Appraisal Report Actual Costs Per Report
c. Recording Fee Actual Costs or $50.00
minimum
Per Document
d. Document Preparation Fee $100.00 Per Document

Homeownership Loan Programs
a. Subordination Fees (does not apply to CDBG
and HOME)
$600.00 Per Transaction
b. Late Payment Fee The greater of 6%
Monthly Loan or $5.00
minimum
Payment after 15
days

Below Market Rate Program Fees
a. Subordination Fees $600.00 Per Transaction

24 b. Resale Fee 0.5% Purchase Price
c. Exercise City Option to Purchase 3% Maximum Restricted Resale Price

Affordable Rental Housing
a. Loan Modification Fee Actual Costs Time and Materials1 b. Subordination Fee Actual Costs Time and Materials1
c. Monitoring Fee $50.00 Per Unit
d. Resale Fee Actual Costs Time and Materials1
e. Legal Fee Actual Costs Per Transaction

1Costs may include but are not limited to: hourly rate for staff time, recording fees, title reports, appraisals, and public noticing costs. Hourly rate may vary by department, but the hourly rate for Housing staff is $122.00.

25 Engineering and Transportation Services

A. AIRPORT SERVICES

1. Monthly and Daily Fees for Aircraft Parking and Storage.

Aircraft Hangar Waiting List Application Refundable Deposit of $150.00 a. Hangar Space Monthly Charges
(1) Small T‐Hangars $319.00
(2) Standard T‐Hangars $494.00
(3) Large T‐Hangars $614.00
(4) Small Executive Hangar $1,065.00
(5) Standard Executive Hangars $1,475.00
(6) Large Executive Hangars $1,609.00
b. Hangar Storage Rooms
(1) Small $79.00
(2) Medium $110.00
(3) Large $213.00
(4) Extra Large $271.00
c. Office Spaces $706.00
d. Tie Downs (Aircraft Gross Weight/Wing Span)
(1) Single Engine 3,500 lb. and Single Engine Helicopters $65.00 (2) Twin Engine 12,500 lb. less than 50 ft and Twin Engine Helicopters $75.00 (3) 12,501 ‐ 25,000 lb. more than 50 ft $108.00
(4) 25,001 ‐ 75,000 lb. $161.00
(5) Excess of 75,000 lbs. $216.00
e. Transient Overnight Tie Downs (Aircraft Gross Weight/Wing Span) First Four (4) Hours Free

Daily Charge
(1) Single Engine 3,500 lb. less than 40 ft $6.00
(2) Twin Engine 12,500 lb. less than 50 ft and all Helicopters $8.00 (3) 12,501 ‐ 25,000 lb. more than 50 ft $12.00
(4) 25,001 ‐ 75,000 lb. $23.00
(5) Excess of 75,000 lbs. $29.00
(6) Lighter‐than air Airships $20.00
f. Effective July 1, 1997, a late charge of $15.00 or 5% of the monthly rent per month, whichever is greater, shall be assessed if rent is not paid within ten (10) days of its due date (does not apply to daily rent).

26 g. Effective July 1, 1997, if the service of a member firm of the California Association of Photocopies and Process Servers must be utilized, a $50 fee shall be charged to the individual or business necessitating said process service.
h. The City shall charge a fee equal to the sum of the following: Five cents for each gallon of petroleum products delivered during the previous calendar month from the Leased Premises, or an amount equal to 3 percent of the gross receipts (including fuel and gasoline taxes for which Lessee sold fuel products during the previous calendar month on or from the Airport, whichever amount is greater.
i. All month-to-month Airport leases shall include a security deposit equal to one month’s rent.

2. Permits
Annual
a. Airport Annual Business Permit $126.00
b. Taxiway Access Permit $786.00

3. Airport Land Values
Airport Land Value is on file in the Airport Administration Office and available for review.

4. Gate Access Cards
a. Initial Issue for Airport Tenants Free
b. Initial Issue for non-direct Airport Tenants $43.00
c. Replacement $43.00

5. Hangar Padlock Keys
a. Duplicate Key
b. Re-Key Padlocks
$12.00

$35.00

6. Chocks and Chains Replacement $63.00

7. Landing Fee
Commercial aircraft operations (shall include landings of all non-based general aviation aircraft that conduct air taxi, charter, or cargo operations under FAR Part 121 or Part 135) based on maximum certificated gross landing weight:

Per Landing Daily Monthly
0 – 3,500 pounds $2 $5 $13
3,501 – 6,250 pounds $4 $10 $26
6,251 – 12,500 pounds $8 $20 $52
12,501 – 25,000 pounds $16 $40 $104
25,001 – 50,000 pounds $32 $80 $208
50,001 pounds and above $64 $160 $416

8. Hangar Exchange
Administration Fee for Exchange between Tenants (each Tenant) $89.00 Administration Fee for Exchange into Vacant Hangar $89.00

9. Tie-Down Exchange

27 Administration Fee to Exchange tie-down spaces $52.00

10. Vacated Hangar Cleanup
Cleanup and disposal of items, minimum charge of 2 hours (per person) $174.00 Additional hours, hourly rate $87.00

11. Ramp Sweeping Services, hourly rate $238.00

12. Maintenance Staff Service Charge per hour $87.00 plus materials

13. Airport Administration Building Meeting Room
Non-profit Aviation organization charging no fee to the public No charge For-profit Aviation organization charging a fee to the public $200.00/day

14. Airport Project Administration Fee
a. Commercial Operator/Fixed Base Operator Waste Oil Fee $5,000.00
$1.00/per qt

B. ENGINEERING SERVICES

1. Publication
a. Standard Detail $20.00
b. “No Parking” Signs $29.00
c. Copy and print full size prints (24x36) first 10 pages (fee is per page) $10.00 d. Copy and print full size prints (24x36) first 11+ pages (fee is per page) $8.00

2. Survey
a. Curb and gutter staking, up to 100 linear ft. $870.00 b. Curb and gutter skating; after 100 linear feet – each additional 50 linear feet $420.00
c. Grade calculation s and cut sheets per location $420.00 d. Form checking: up to 100 linear feet $840.00
e. Form checking: after 100 linear feet – each additional 50 linear feet $210.00

3. Sidewalk Rehabilitation Program
a. Single Family Residential lots $529.00
b. Multi-family with 1 or 2 damaged locations $529.00
c. Additional locations $529.00

4. Major Street Improvement Plan Review
$3,027.00
(Deposit – T&M)

5. Encroachment Permit Application – Minor Work
$327 plus Public Works
inspection fee

28 a. Concrete
(1) Curb, gutter, and/or sidewalk (including driveway) First 100 linear feet
$496.00
(2) Each additional 100 linear feet or fraction thereof $386.00 (3) Driveway, handicapped ramp, curb return $360.00
(4) Planter strip fill (each property) $180.00
b. Drainage
(1) Drainage system and appurtenance, first 100 linear feet $676.00 (2) Each additional 100 linear feet or fraction thereof $531.00 (3) Drainage tie-in to existing structures $531.00
(4) Non-standard structures (other than above $676.00
(5) Manholes, vaults, area drains, storm water inlets other standard structures
$676.00
(6) Storm Water Interceptors $677.00
c. Street Work & Miscellaneous
(1) Street trenches or bores up to 100 linear feet $531.25 (2) Each additional 100 linear feet or fraction thereof $386.25 (3) Street cuts, other, up to 100 square feet $531.25
(4) Each additional 100 sq. feet or fraction thereof $386.25 (5) Temporary placement of Debris Box or Storage Container within public right-of-way. (cost per month)
(6) Street micro trench up to 500 linear feet
(7) Street bores or any trenchless work up to 500 linear feet $337.50

$4,251.00
$4,251.00
(8) Sidewalk area obstruction fee, first week only $724.00 a. Sidewalk area obstruction fee, each additional week or fraction thereof
$144.00

(9) Compaction tests – each test as required per hour $135.00 (10) Temporary lane closure only (no construction), first week only
$315.00
a. Temporary lane closure only (no construction), each
additional week or fraction thereof
$144.00
d. Monitoring well inspection and plan review
(1) First well
a. Inspection $496.00
b. Plan review $630.00

29 (2) Each additional well within the same general location a. Inspection $224.00
e. Utility Services – New or Repaired
(1) Each new or replaced utility pole location, guy wire, etc. $386.00 (2) Each utility service connection in sidewalk or street (gas electric, telephone, etc.)
$531.00
f. Sanitary Sewers
(1) Sanitary Sewer Laterals
a. From main in street or easement to building up to 100 linear feet
$676.00
b. Each additional 100 linear feet or fraction thereof $386.00 c. Add for monitoring structure if required $676.00
d. From existing stub at right-of-way to building up to 100 linear feet
$531.00
e. Each additional 100 linear feet or fraction thereof $386.00 f. Each building sewer repair or replacement
(i) In public right-of-way, complete $676.00
(ii) In private property (no street evacuation) $531.00 (2) Sanitary Sewer Building Court Mains
a. Each building court main when plan, profile, and cut sheet are required, initial
$676.00
b. Each additional 100 feet or fraction thereof $386.00 c. Each building court main when plan only is required for Initial 100 feet or less
$603.00
d. Each additional 100 feet or fraction thereof $386.00 g. Additional Inspections
For any public works encroachment permit on which an
unreasonable number of inspections are required, an
additional fee per inspection will be charged for each
inspection over and above the number deemed reasonable by the City Engineer.
$338.00
h. Permit Amendment Fee (extensions for expired permit, additional permits not originally obtained, etc.)
$157.00 (per
occurrence)
i. Traffic Control Pan Review $150.00 (per submittal)
(a) For additional sheets over 6 pages $75.00 (per sheet)

6. Encroachment Permit Application – Major Work (road closures, traffic control, more than 500 linear feet of work, etc.) $4,000.00
(Deposit – T&M)

30 7. Development Plan Review
a. Parcel Map Application $5,000.00
(Deposit – T&M)
b. Final Map Application $15,000.00
(Deposit – T&M)
c. Grading Permit Application $4,000.00
(Deposit – T&M)
d. Geological Investigation and Report Peer Review $4,000.00 (Deposit – T&M)
e. Construction Inspection 3% of Imp. Cost
(Deposit – T&M)

8. Penalties
Failure to comply with this notice will result in further enforcement action by the Code Enforcement Division including, but not limited to; additional permit, inspection and penalty fees, and/or other available legal remedies.
a. Public Works penalty for work in public right-of-way or grading without a permit
$2,000.00
b. Code violation illegal project, penalty fee may be applied daily $125.00 c. Code Enforcement Investigation fees for permit not yet obtained $2,000.00

9. Dig-Once Policy
a. Engineering Plan Review $2,500.00
(Deposit – T&M)
b. Moratorium Override Request Fee $5,000.00
(Deposit – T&M)

10. Section 7-4 Wireless Communication Facilities
a. Wireless Communication Facilities in the Public Right of Way (WCF PROW) (1) WCF PROW Permit Application Fee $2,000.00
(Deposit – T&M)
(2) Renewal Fee 100% of Application Fee
(3) Appeal Fee $400.00
(4) Application Pre-Submittal Review Fee No charge
b. Small Cell Master License Agreement (MLA)
(1) MLA Processing $4,000.00
(Deposit – T&M)
(2) Pole License Administrative Fee $2,500.00
(Deposit – T&M)
(3) Annual Lease Charge for Use of City Poles $278.10

11. Traffic Impact Fee

31 a. Residential
(1) Single-Family Resident/Unit $3,942/unit
(2) Townhome/Unit $3,942/unit
(3) Multi-Family/Unit $0/unit
b. Non-Residential
(1) Retail/KSF $0/KSF
(2) Office/KSF $0/KFS
(3) General Industrial/KSF $3,679 3,243/KSF
(4) Distribution or e-commerce/KSF $6,531 5,757/KSF
c. Appeal Fee $454 400
d. Annual Adjustment
The traffic impact fees listed above shall be automatically adjusted on the first of the fiscal year based on the preceding calendar year average California Cost Index (CCI) for the San Francisco Bay Area as produced by the Engineering News Record (ENR).

32 Finance

A. OPERATING PERMITS

1. Bingo Permit (Reference HMC 4-3)
a. Initial or renewal Fee $61.00

2. Card Club Permit (Reference HMC 4-3)
a. Application Fee $106.00
b. Annual Table Fee $16,511.00
per table

3. Closeout Sale Permit (Reference HMC 6-4)
a. Initial Fee $40.00
b. Renewal $40.00

4. Cabarets and Dance Licenses and Permits (Reference HMC 6-2) a. Annual License (payable quarterly in advance) $619.00 per year
b. Single Event Permit $412.00

5. Preferential Parking Permit (Reference Hayward Traffic Regulations Section 3.95 and Hayward Traffic Code 6.36)

a. Initial Fee and Biennial Renewal Fee (for first residential $50.00 or visitor permit)
b. Each additional residential permit $25.00
c. Each additional visitor permit $25.00
d. Permit Replacement fee $25.00

6. Peep Show Permit (Reference HMC 6-9)
a. Peep Show Device Time &
Material
b. Investigation Fee Time &
Material

7. Tobacco Retailer License (Reference HMC 10-1.2780)
a. Initial or renewal Fee $773.00

B. MISCELLANEOUS FEES

1. Monthly Listing of New Hayward Based Businesses $17.00 per month

2. Business Verification/Ownership Research $29.00 per business

3. Parking Tax Offset Fee $2.50

33 4. Online Credit/Debit Card Payment Transaction Fee $3.95 per transaction

5. Business License Application Fee $27.00
per application

6. Business License Technology Fee $10.00
per business

7. Chargeback/Returned Payment Fee $25 for
first/$35.00
after per
Chargeback

8. Credit Card Convenience Fee Not to exceed
4% for
transactions
over $300.00

34 Fire Department

A. FIRE PREVENTION
Standard Hourly Rate per hour $262.00
OVERTIME (AFTERHOUR INSPECTION 2 hour minimum) per hour $394.00 Expedited Plan Review (2 hour minimum) per hour $394.00

New Fire Sprinkler Systems PLUS Hydraulic Calculation Fee* (See Below)

1‐29 Heads per floor or system $1,839.00
30‐100 Heads per floor or system $2,233.00
101‐200 Heads per floor or system $2,496.00
201‐350 Heads per floor or system $2,891.00
351+ Heads per floor or system $3,548.00

Fire Sprinkler —Tenant Improvements (PLUS Hydraulic Calculation Fee*, if applicable) LESS THAN 30 HEADS W/ NO HYDRO ‐ Minor plan check required‐only one inspection
$788.00
LESS THAN 30 HEADS WITH HYDRO ‐ Minor plan check required‐only one inspection
$1,051.00
Minor plan check required‐only one inspection
30‐100 Heads per floor or system $1,971.00
101‐200 Heads per floor or system $2,496.00
201‐350 Heads per floor or system $2,891.00
351+ Heads per floor or system $3,548.00
Tract Review – Fire Sprinkler Master Plan Check PLUS Hydraulic Calculation Fee*
See above
Duplicate TRACT Plan Check 13D SYSTEM
(SFD/TOWNHOUSE)
per floor or system $1,051.00
Duplicate TRACT Plan Check 13 SYSTEM (BUILDING) ‐ 200
Heads and Below
per floor or system $1,314.00
Duplicate TRACT Plan Check 13 SYSTEM (BUILDING) ‐ 201
– 350 Heads
per floor or system $1,576.00
Duplicate TRACT Plan Check 13 SYSTEM (BUILDING) ‐
351+ Heads
per floor or system $1,839.00
Additional Fire Sprinkler Review Items
Hydraulic Calculation* per remote area $1,051.00

35 Antifreeze System per system $1,971.00
Dry Pipe Valve per valve $2,102.00
Deluge/Pre Action per valve $2,496.00
Pressure Reducing Station per valve $2,891.00
Fire Pump per pump $3,416.00
Water Storage Tank
Gravity per tank $1,971.00
Pressure per tank $1,971.00
Fire Standpipe System
Class I, II, III & Article 81 per standpipe $2,365.00
Fire Alarm System ‐New
0‐15 Devices* per system $1,314.00
16‐50 Devices per system $1,839.00
51‐100 Devices per system $2,365.00
101‐500 Devices per system $2,891.00
Each additional 25 devices up to 1,000 per system $1,314.00 1001+ per system $5,256.00
Each additional 100 devices per system $2,628.00
*Devices=All Initiating and indicating appliances, including Dampers

Existing system under 8 devices $788.00
Additional Fire Alarm Review Items
Hi/Lo Alarms each $1,445.00
Low Air/Temp Alarms each $1,445.00
Graphic Annunciator Review each $1,445.00

Hazardous Activities or Uses
Installation Permits each
Clean Agent Gas Systems each $1,445.00
Dry Chemical Systems each $1,445.00
Wet Chemical/Kitchen Hood each $1,445.00
Foam Systems each $1,445.00
Paint Spray Booth each $1,445.00
Vehicle Access Gate each $657.00

36 Monitoring each $788.00
Aboveground—Flammable/Combustible Liquid Tank
and/or Pipe
per site $1,314.00
Underground—Flammable/Combustible Liquid Tank
and/or Pipe
per site $1,314.00
Fuel Dispensing System Complete per site $1,445.00
High Piled/Rack/Shelf Storage each $1,708.00
Smoke Control CFC each $1,708.00
Medical Gas Alarms per system $1,445.00
Refrigerant System each $1,314.00
Refrigerant Monitoring System each $1,445.00

AMMR Review

Activity Permits (Single Event/One‐Time) each $788.00
Open Flames and Candles per permit $1,051.00
Carnivals and Fairs per permit $1,314.00
Seasonal Lots (Christmas Tree/Pumpkin Lot) per permit $262.00 Special Events (Haunted House/Camps) per permit $262.00 Explosives per permit $1,314.00
Fireworks; Displays per permit $1,314.00
Hot‐Works Operations per permit $1,051.00
LP‐Gas per permit $1,314.00
Liquid or Gas‐Fueled Vehicles or Equipment in per permit $1,314.00 Assembly Buildings
(1) Covered Mall Buildings per permit $1,314.00
(2) Open Burning per permit $1,314.00
Pyrotechnical Special Effects Material per permit $1,314.00 Temporary Membrane Structures, Tents and Canopies
(105.5.49)

(1) Small Tent Structure (750 Sq. Ft. or less) per permit $657.00 (2) Large Tent Structure (751 Sq. Ft. or above) per permit $758.00 (3) Fire Safety Inspections per application $1,051.00
(4) Non‐Compliance Inspections per inspection $1,051.00 (5) Outside Agency per inspection $1,051.00

37 Facility Inspections
Annual State‐Mandated Pre‐Inspections (6 or less
Occupants)
per facility $262.82
Annual State‐Mandated Pre‐Inspections (7 or more
Occupants)
per facility $394.23

Apartments
Small Apartments (3-15 units) per facility $262.82
Medium Apartments (16‐100) units More per facility $1,051.00 Large Apartments ( >100 units) per facility $1,314.00
24 Hour Community Care Facilities
7 to 49 per facility $525.64
50 or more per facility $1,051.00
Day Care Centers
Residential 9-14 per facility $262.00
Commercial 15+ per facility $525.00
High Rise Building per facility $1,576.00
Homes for the Mentally Impaired (7 or more Occupants) per facility $1,051.00 Hospital and Jail per facility $2,365.00
Hotels/Motels per facility $1,051.00
School per facility $1,182.00
Reports
Life Safety Report per report $0.50/page for first
ten (10) pages of
each document
$0.10 each
additional page of
same document
Life Safety Report Photographs per photograph Direct cost of Duplication
set
Subpoenaed Reports per report $0.50/page for first
ten (10) pages of
each document
$0.10 each
additional page of
same document

38 Other Fire Fees
Underground Fire Service Plan Check each $2,365.00
Emergency Underground Repair each $788.00
Hydrant Flow Test (existing Hydrants) each $919.00
Fire Plans Examiner Miscellaneous each $394.00
Re‐Inspection Fee per hour $459.00
False Alarm Response* per billed incident $1,182.00
Fire Hydrants per hydrant $262.00
Re‐roofing Permits /Siding/Windows (Applicable only in
Wildland/Urban Interface)
per application $131.00
Fire Permit Extension Fee per 6‐month
extension
$131.00
Cannabis Facilities per year $1,051.00
Pre‐Application/General Plan Review/Code Assistance per meeting $1,314.00 Planning/Engineering Referrals (HWD) per application $1,051.00 Business License Reviews each $919.00
Fairview Planning Referrals each $394.00
Fairview New Construction per application $1,182.00

Annual Permits
Additive Manufacturing (3D Printing) (105.5.1) per year $1,051.00 Aerosol Products (105.5.2)) per year $1,314.00
Amusement Buildings (105.5.3) per year $1,051.00
Aviation Facilities (105.5.4) per year $1,051.00
Carnivals and Fairs (105.5.5) per year $1,051.00
Cellulose Nitrate Film (105.5.6) per year $1,051.00
Combustible Dust‐Producing Operations (105.5.7) per year $1,051.00 Combustible Fibers (105.5.8) per year $1,051.00
Compressed Gases (105.5.9) per year $1,051.00
Covered Mall Buildings (105.5.10) per year $2,891.00
Cryogenic Fluids (105.5.11) per year $1,051.00
Cutting and Welding (105.5.12) per year $1,051.00
Dry Cleaning Plants (105.5.13) per year $1,051.00
Energy Storage Systems (105.5.14) per year $1,051.00
Exhibits and Trade Shows (105.5.15) per year $1,051.00

39 Explosives (105.5.16) per year $1,051.00
Fire Hydrants and Valves (105.5.17) per year $1,051.00
Flammable and Combustible Liquids (105.5.18) per year $1,051.00 Floor Finishing (105.5.19) per year $1,051.00
Fruit and Crop Ripening (105.5.20) per year $1,051.00
Fumigation or Thermal Insecticide Fogging (105.5.21) per year $1,051.00 Hazardous Materials (105.5.22) per year $1,051.00
HPM facilities (105.5.23) per year $1,314.00
High‐Piled Storage < 12000 SF (105.5.24) per year $1,051.00 High‐Piled Storage > 12000 SF (105.5.24) per year $1,314.00 Hot‐Works Operations (105.5.25) per year $1,051.00
Industrial Ovens (105.5.26) per year $1,051.00
Lumber Yards and Woodworking Plants (105.5.27) per year $1,051.00 Liquid or Gas‐Fueled Vehicles or Equipment in Assembly
Buildings (105.5.28)
per year $1,051.00
LP‐Gas (105.5.29) per year $1,051.00
Magnesium (105.5.30) per year $1,051.00
Miscellaneous Combustible Storage (105.5.31) per year $1,051.00 Mobile Fueling of Hydrogen-Fueled Vehicles (105.5.32) per year $1,051.00 Motor fuel-dispensing facilities (105.5.33) per year $1,051.00 Open Burning (105.5.34) per year $1,051.00
Open Flames and Torches (105.5.35) per year $1,051.00
Open Flames and Candles (105.5.36) per year $1,051.00
Organic Coatings (105.5.37) per year $1,051.00
Outdoor assembly event (105.5.38) per year $1,051.00
Places of Assembly < 300 (105.5.39) per year $1,051.00
Places of Assembly > 300 (1055.39) per year $1,314.00
Plant extraction systems (105.5.40) per year $1,051.00
Private Fire Hydrants (105.5.41) per year $1,051.00
Pyrotechnical Special Effects Material (105.5.42) per year $1,051.00 Pyroxylin Plastics (105.5.43) per year $1,051.00
Refrigeration Equipment (105.5.44) per year $1,051.00
Repair Garages and Motor Fuel‐Dispensing Facilities
(105.5.45)
per year $1,051.00

40 Rooftop Heliports (105.5.46) per year $1,051.00
Spraying or Dipping (105.5.47) per year $1,051.00
Storage of Scrap Tires and Tire Byproducts (105.5.48) per year $1,051.00 Technology Fee per year 6% of annual permit
fee
Tire‐Rebuilding Plants (105.5.50) per year $1,051.00
Waste Handling (105.5.51) per year $1,051.00
Wood Products (105.5.52) per year $1,051.00
Lithium Batteries (105.5.53) per year $1,051.00
Additional Permits (105.5.54) per year $1,051.00
Essential City Facilities per year $1,051.00

Miscellaneous Fees ‐ Building Permits
Minor Tenant Improvement per permit $788.00
Revision‐minor changes to (E) permit per permit $394.00 Cellular Sites
Existing Site per permit $788.00
New Site per square footage VARIABLE ‐ SEE
CHART
Equipment Installations per permit $788.00
HVAC/air units
If over 2,000 cfm per permit $262.00

B. HAZARDOUS MATERIALS OFFICE

Annual Certified Unified Program Agency (CUPA) Program Permit and Registration Fees

1. Hazardous Materials Storage Permit
Annual permit per facility for storage and/or handling of hazardous materials as defined in Hayward Municipal Code, Chapter 3, Article 8.

1A Storage of one (1) or more types $241.00 per year
Solid ‐ up to 500 pounds
Liquid ‐ up to 55 gallons
Gaseous ‐ up to 2,000 cubic feet at STP
2A Storage of one (1) or more types $255.00 per year
Solid ‐ over 500 & up to 5,000 pounds Liquid ‐ over 55 & up to 550 gallons

41 Gaseous ‐ over 200 & up to 2,000 cubic feet at STP
3A Storage of one (1) to five 5) types $269.00 per year Solid ‐ over 5,000 & up to 25,000 pounds Liquid ‐ over
550 & up to 2,750 gallons
Gaseous ‐ over 2,000 & up to 10,000 cubic feet at STP
3B Storage of six (6) or more types $298.00 per year
Solid ‐ over 5,000 & up to 25,000 pounds
Liquid ‐ over 550 & up to 2,750 gallons
Gaseous ‐ over 2,000 & up to 10,000 cubic feet at STP
4A Storage of one (1) to five (5) types $312.00 per year Solid ‐ over 25,000 & up to 50,000 pounds Liquid ‐ over 2,750 & up to 5,000 gallons

Gaseous ‐ over 10,000 & up to 20,000 cubic feet at STP
4B Storage of six (6) or more types $326.00 per year
Solid ‐ over 25,000 & up to 50,000 pounds Liquid ‐ over 2,750 & up to 5,000 gallons

Gaseous ‐ over 10,000 & up to 20,000 cubic feet at STP
5A Storage of one (1) to five (5) types $369.00 per year Solid ‐ over 50,000 pounds Liquid ‐ over 5,000 gallons
Gaseous ‐ over 20,000 cubic feet at STP
5B Storage of six (6) to ten (10) types $411.00 per year Solid ‐ over 50,000 pounds Liquid ‐ over 5,000 gallons
Gaseous ‐ over 20,000 cubic feet at STP
5C Storage of eleven (11) or more types $426.00 per year Solid ‐ over 50,000 pounds Liquid ‐ over 5,000 gallons
Gaseous ‐ over 20,000 cubic feet at STP

2. Hazardous Waste Generator Program
a. Conditionally Exempt Small Quantity Generator (CESQG) – Up to an including 100 kilograms per month (approximately up to and including 27 gallons or 220 pounds per month) or less than or equal to 1 kilogram of acutely hazardous waste per month
$184.00 per year
b. Small Quantity Generator (SQG) – Over 100 kilograms up to and including 1000 kilograms per month (approximately over 27 gallons up to and including 270 gallons or over 220 pounds up to and including 2,220 pounds per month)
$340.00 per year
c. Large Quantity Generator (LQG) – Greater than 1000 kilograms per month (approximately over 270 gallons or 2,220 pounds per month) or greater than 1 kilogram of acutely hazardous waste per month $454.00 per year

3. Hazardous Waste Treatment (Tiered Permit) Program

a. Permit by Rule (Fixed Units) $454.00 per facility
per year
b. Permit by Rule (Transportable units) $454.00 per facility per year

42 c. Conditional Authorization $255.00 per facility
per year
d. Conditional Exemption, Specified Waste $227.00 per facility per year
e. Conditional Exemption, Small Quantity Treatment $227.00 per facility per year
f. Conditional Exemption, Commercial Laundry $227.00 per facility per year
g. Conditional Exemption, Limited $227.00 per facility
per year

4. Hazardous Materials Business Plan (HMBP) $255.00 per facility per year

5. Underground Storage Tank (UST) Program $1,278.00 for 1st UST per year
$553.00 per add'l
UST per year

6. Aboveground Petroleum Storage Act Program (APSA) ‐
Spill Prevention Control and Countermeasure Plan (SPCC) $397.00 per facility per year

7. California Accidental Release Prevention (CalARP) Program a. Small CalARP facility $2,642.00 per
facility per year
b. Large CalARP facility $2,727.00 per
facility per year

8. Annual State Surcharges*
a. CUPA Program Oversight Current State Fee*
b. Underground Storage Tanks (UST) Program Current State Fee* c. CalARP Program Current State Fee*
d. California Electronic Reporting System (CERS) Current State Fee* e. Above-ground Petroleum Storage Act (APSA) Current State Fee* *These fees are established through a regular fee adoption process by the State of California and are required to be collected at the current State of California rate by the Hayward Fire Department’s Certified Unified Program Agency (CUPA). The fees are then required to be remitted by the City of Hayward Fire Department to the State of California on a quarterly basis. The fees are set by the State of California per Title 27 California Code of Regulations Section 15240.

9. Technology Fee 6% of annual permit
fee

43 New Construction Permits and Fees

1. New Construction
a. Large, Tenant Improvement – New Facility $4,090.00
b. Medium, Tenant Improvement – New Facility $2,684.00
c. Small, Tenant Improvement – New Facility
d. Extra Small, Tenant Improvement – New Facility
$1,363.00
$681.00

2. New Facility – No Construction
a. Medium to Large $2,045.00
b. Small $1,022.00

3. Underground Storage Tank
a. System Installation – VPH* up to 3 tanks $4,303.00
System Installation – VPH* each tank over 3 tanks $1,434.00 b. Piping Installation $1,491.00
c. Piping Installation – VPH* $1,832.00
d. UDC/Sump Installation $1,491.00
e. UDC/Sump Installation – VPH* $1,832.00
f. System Removal up to 3 tanks $1,874.00
System Removal each tank over 3 tanks $624.00
g. Piping Removal $1,193.00
h. UDC/Sump Removal $1,193.00
i. EVR Phase I Installation or Upgrade $681.00
j. EVR Phase II Installation or Upgrade $1,235.00
k. Monitoring System Installation or Upgrade $1,107.00
l. System Tank/Piping Repair $1,906.00
m. System Tank/Piping Repair – VPH* $2,301.00
n. System Miscellaneous Component Repair ‐ Major $1,960.00 o. System Miscellaneous Component Repair – Major– VPH* $2,301.00 p. System Miscellaneous Component Repair ‐ Minor
(Including Monitoring System (“Cold Starts”)
$809.00
q. System Miscellaneous Component Repair – Minor– VPH*
(Including Monitoring System (“Cold Starts”)
$1,150.00
r. Spill Bucket/Overfill Protection Replacement $1,363.00 s. Temporary Closure $1,534.00

44 *VPH ‐ Vacuum, Pressure, and Hydrostatic Continuously Monitored Systems

4. Aboveground Storage Tanks
a. System Installation $1,278.00
b. System Removal $1,107.00
c. System Repair or Modification $980.00

5. California Accidental Release Prevention (CalARP) Program a. Large ‐ Risk Management Plan Review $7,329.00
b. Small ‐ Risk Management Plan Review $4,602.00
c. Other costs incurred, including but not limited to third- party review, laboratory work, public notice, communication and correspondence $170.00 per hour or
cost

6. Meetings
a. Code Assistance Meeting $426.00
b. Pre‐Application Meeting $340.00

7. Request for Alternate Means of Protection (AMP)
a. Review $681.00

Miscellaneous Fees

1. Operational Permits
Mobile Fueling Operation
a. Initial Permit and Verification Inspection $681.00 per site b. Annual Permit Fee $170.00 per year

2. Facility Closure
a. 3A and above – full facility closure $1,874.00
b. 3A and above – partial facility closure $1,065.00
c. Below 3A – full facility closure $639.00
d. Below 3A – partial facility closure $426.00

3. Contamination
a. Staff oversight $170.00 per hour

4. Site Clearance
a. New construction/use – large $426.00
b. New construction/use – small $255.00
c. Property transfer – large $426.00

45 d. Property transfer – small $255.00

5. Other Inspections and Compliance Verification
a. Re‐inspection (CUPA and non‐CUPA) $170.00 per hour
b. Re‐inspection beyond allowed by permit $340.00 per insp. c. After‐hours inspection $255.00 per hour
d. Miscellaneous Inspections and Activities $170.00 per hour e. Compliance verification $85.00 per notice

6. Plan Review/Checking Fees ‐ General
a. Planning Review Fee $170.00 per hour
b. Plan Checking Fee $170.00 per insp.
c. Expedited Plan Checking Fee (two hours minimum) $255.00 per hour

7. California Environmental Reporting System
a. Assistance Fee $170.00 per hour
b. Assistance Fee (after hours) $255.00 per hour
c. Non-Compliance Fee $511.00

C. Fire Station 6 Regional Training Center Rental Fees
a. Classroom – EMS (Capacity #) $350 per day
b. Classroom - Fire2 (Capacity 24) $350 per day
c. Classroom – Fire Simulator (Capacity #) $650 per day d. HazMat Simulator $480 per day
e. Pump Pit $250 per day
f. Class A Victorian $480 per day
g. Outdoor Classroom $350 per day
h. BART Rescue Prop $500 per day
i. Fire Tower (Full Building) $1,500 per day
j. Full Facility Rental $1,800 per day
k. Transportation Training Prop $500 per day
l. Vehicle Extrication $480 per day

46 Information Technology

Video Technician
Video services, including editing and duplication, provided for events
per hour $150.00

GIS Map Printing per hour $188.00

47 Library and Community Services

A. GENERAL SCHEDULE OF CHARGES:

1. Item Replacement Fees

a. Print material, videotapes and sound recordings Original cost of item plus processing fee b. DVD’s Original cost of item plus processing fee
c. Reference materials (return within 7 days) Original cost of item plus processing fee d. Processing Fee $6.00
e. Board Games up to $54.99 each

2. Printing/Copying Fees (per page)

a. Printing (B&W) $0.15
b. Printing (Color) $0.30
c. Copying (B&W) $0.15
d. Copying (Color) $0.30

3. Replacement of lost library cards (1 free per year) $2.00

4. Replacement lost/damaged bar code or RFID tag $1.00

5. Agenda & Minutes Library Commission $30.00 per year

6. Mailing of library materials Cost of mailing

B. ADMINISTRATIVE SERVICES

1. Community Services Commission Agenda $15.00 per year

2. Community Services Commission Minutes $15.00 per year

C. MAKERSPACE MATERIALS FEES (21ST CENTURY LIBRARY)

1. Carvey Materials

a. Birch material $3.15 each
b. 2-color ABS $3.15 each
c. HDPE $2.50 each
d. Linoleum $3.00 each

2. Laser Cutter Materials

a. Birch material $3.75 each
b. Clear acrylic $3.75 each

3. Cricut & Scan N Cut Materials

48 a. Iron-on vinyl $1.25 per sq. ft.
b. Perm adhesive vinyl $1.25 each
c. 12” x 12” Cardstock $0.65 each
d. Transfer tape $0.65 each
e. Craft Paper $0.50 each

4. Wide-format Printer Paper (per page)
a. 11” x 17” matte $0.85
b. 11” x 17” photo $1.35
c. 13” x 19” matte $1.75
d. 13” x 19” photo $3.50
e. 4” x 6” ink only $0.05
f. 5” x 7” ink only $0.07
g. 8.5” x 11” ink only $0.20
h. 11” x 17” ink only $0.35
i. 13” x 19” ink only $0.50

5. 3D Printing
a. Filament $0.05 per gram

6. Sublimation
a. 8.5” by 11” Paper + Printed ink or marker $1.25 each b. Mug blank $3.00 each
c. Mouse Pad blank $1.50 each
d. Hat blank $3.00 each
e. Puzzle blank $1.50 each
f. Bag-small $1.00 each
g. Bag-large $1.50 each

7. Xyron (Create-a-Sticker)
a. Sticker paper $0.10 per linear inch
b. Magnet $0.30 per linear inch

8. Sewing
a. 12” x 12” Fabric $0.75 each
b. 18” x 22” Fat Quarter $2.50 each
c. Fusible Interfacing $1.00 per linear foot

9. Button Maker
a. 1.25” button kit $0.10 each
b. 2.25” button kit $0.20 each

10. Embroidery
a. Thread $0.10 per 1000 stitches
b. Stabilizer $0.25 per sheet

11. Miscellaneous
a. Shrinky Dink $0.50 per sheet

49 b. Perler Project $0.50 per project board c. Laminate Pouch $0.25 each
D. Tech Lending Library Fees
a. Processing Fee $20.00
b. Wifi Connected Chrome Book up to $500
c. Wifi Connected Tablet up to $250
d. Hot Spot up to $400
e. Peripherals up to $25 each

50 Maintenance Services Department

A. CITY HALL RENTALS

USER GROUPS

Users are classified into the following groups for determining scheduling priority and the applicable fees and charges.
a. Individuals living in Hayward
b. Individuals living outside of Hayward
c. Non-profits [501(c) 3,4, or 6] and other public or private civic, cultural, educational, or charitable groups
d. Businesses and other commercial groups

RENTAL RATES:

FEE RATES BY USER GROUP **ALL RATES HOURLY**

Individual Organization

City Hall Facilities Seating Deposit A. Hayward
Resident
B. Non-
Hayward
Resident
C. Non-
Profit
D.

Commercial
City Hall – Rotunda
(4 hr. min) 160 $300*
$121
($920 daily
max)
$152
$131
($920 daily
max)
$183
City Hall – Council
Chambers (4 hr.
min)
166 $300*
$68
($546 daily
max)
$99
$78
($546 daily
max)
$131
City Hall – Pre-
function Area 2nd
floor (4 hr. min)
100 $300*
$57
($462 daily
max)
$89
$68
($462 daily
max)
$121
City Hall – Plaza
(4 hr. min) - $500*
$73
($588 daily
max)
$105
$84
($588 daily
max)
$137

*Non-refundable processing fee of $75 (up to $225 / $425 refundable)

OTHER CITY HALL FEES
Note: All equipment fees are for one setup and per day

Facility Fee Rate (All User Groups)
Room Setup Fee $158
Security Admin Fee $60.00
Janitorial Admin Fee $60.00
Insurance Admin Fee $90.00

51 B. LIBRARY MEETING ROOM RENTALS

USER GROUPS

Users are classified into the following groups for determining scheduling priority and the applicable fees and charges.
a. Individuals living in Hayward
b. Individuals living outside of Hayward
c. Non-profits [501(c) 3,4, or 6] and other public or private civic, cultural, educational, or charitable groups
d. Businesses and other commercial groups
e. City of Hayward and other government agencies (federal/state/city/local)

RENTAL RATES
FEE RATES BY USER GROUP **ALL RATES HOURLY**
Individual Organization Government
Library Meeting
Room and Event
Spaces
A.

Hayward
Resident
B. Non-
Hayward
Resident
C. Non-
Profit
D.

Commercial
E. Government
Agency
Fremont Bank
Foundation Room A
(Half)
$60.00 $80.00 $50.00 $150.00 $0.00
Fremont Bank
Foundation Room B
(Half)
$60.00 $80.00 $50.00 $150.00 $0.00
Fremont Bank
Foundation Room
(Full)
$100.00 $140.00 $75.00 $250.00 $0.00
Meeting Room C $30.00 $40.00 $25.00* $50.00 $0.00
Prep Area** $50.00 $50.00 $50.00 $100.00 $0.00
Weekes Library
Legacy Room***
$0.00 $0.00 $0.00 $0.00 $0.00

*Two (2) meetings each month in Meeting Room C will be free if the following criteria are met:
i. Meeting sponsored by a Group C user that is based in Hayward and serves primarily Hayward residents
ii. Meeting is open to the public
**Prep Area is a room next to Fremont Bank Foundation Room A with refrigerator, oven, and sink ***All events held in the Legacy Room are required to be open to the public

52 OTHER LIBRARY MEETING ROOM FEES

Meeting Room Fee Rate (All User Groups)
Room Setup Fee (If Requested) $50.00-$100.00
Janitorial Service Fee (When Needed) $57.00 per event, plus janitorial hourly service fee
Attendant On Duty (When Needed) $75.00 per hour

Notes:

All meeting room applications must be submitted via the online scheduling system at least 30 days in advance. Paper applications will not be accepted.

Minimum rental is two (2) hours. Hourly rates are not pro-rated for parts of an hour. Partial- hour reservations will be rounded up to the nearest hour.

Any setup and tear-down time required must be included in the time requested and will be billed at the same rental rate.

Payments must be made at least 14 days prior to the event. Events are not considered approved until payment is received in full.

Other service fees (when needed) may also be applicable. These may be assessed prior-to or immediately following the reservation.

C. STREET MAINTENANCE

1. Cart Retrieval Fee $113.75

2. Sign Fabricated & Installed by City Crew $695.00

3. Illegal Dumping on Public Right-of-Way Fee Penalty
a. First Violation

Initial Inspection and noticing No Charge No Penalty
Reinspection shows violation eliminated No Charge No Penalty

Reinspection shows violation still exists, City
abates
$1,476.25 $400.00
b. Subsequent Violation within 12 Months
(same property owner)

Initial Inspection and noticing $1,476.25 $800.00
Reinspection shows violation eliminated No Charge No Penalty

Reinspection shows violation still exists, City
abates
$1,476.25 $1,600.00

Lien/Special Assessment Per Parcel
Hearing Fee: Administrative, Special
Assessment, Administrative Citation, and
Lien Hearings
$1,858.00
$1,276.00

4. Special Events Per Hour $143.75

53 Police Department

ANIMAL CONTROL
(Ref. Hayward Municipal Code, Chapter 4, Article 4)
For those fees designated to RTO (Refer To Office), the Animal Services Manager shall determine a reasonable fee or charge, basing that determination on the nature of the service; time spent; consistency with fees and charges specified for other services; actual costs incurred, including overhead and other indirect cost; and any other relevant factors.

1. Impounding Charges
a. For each dog and cat
(1) 1st impoundment $50.00 penalty
(2) 2nd impoundment within one year $75.00 penalty
(3) 3rd impoundment within one year $149.00 penalty
(4) Impound dangerous animal $148.00 penalty
(5) Field Impound $125.00
b. For any unsterilized dog or cat impounded, an additional fee is assessed as mandated by the State of California Food &
Agricultural Code.

(1) 1st Impoundment $35.00 penalty
(2) 2nd Impoundment $50.00 penalty
(3) 3rd Impoundment $100.00 penalty
c. For each horse, bull, cow, steer, calf, colt, sheep, lamb goat or hog (1) 1st impoundment RTO (minimum field
impound) Charge will be
total direct cost
(2) 2nd impoundment within one year RTO (minimum field
impound) Charge will be
total direct cost
(3) 3rd impoundment within one year RTO (minimum field
impound) Charge will be
total direct cost
d. For each non-specified animal (rabbit, monkey, rat, etc.) RTO (minimum 1st impound)

2. Feeding and Boarding Charges Per Day. Boarding charges shall be levied as of the first day of impoundment. Charges shall be waived where the animal is redeemed “off the truck.”

a. For each dog, cat or small domestic pet $15.00
b. Special needs animal (medications given, treatment) $37.00 per day c. For each horse, bull, cow, hog, steer, lamb, sheep, goat, colt, or calf.

d. For lamb, sheep, goat, other small livestock maintained at shelter RTO. Charge will be total
direct cost

$24.00

e. For each non-specified animal: RTO (minimum $15 board fee)

3. Special Services

54 a. Owner surrender of adult unlicensed animals (boarding fees for the State mandated period additional)
$27.00 per animal
For those fees designated to RTO (Refer To Office), the Animal Services Manager shall determine a reasonable fee or charge, basing that determination on the nature of the service; time spent; consistency with fees and charges specified for other services; actual costs incurred, including overhead and other indirect cost; and any other relevant factors.

b. Owner surrender of additional animals less than ten weeks of age.

Boarding fees for the State mandated holding period will also be charged.
$9.00 per animal
c. Owner surrenders – small animals/bird
d. Owner surrenders - small animals/bird*add boarding fees for the state mandated holding period will also be charged
$14.00 per animal
$34.00 per animal
e. Owner brings dead animal to shelter for disposal
(1) Under 50 lbs. $50.00 per animal
(2) Over 50 lbs. $75.00 per animal
(3) Transportation of disposal $96.00 per animal
f. Transportation of stray injured or sick animal to a veterinarian where owner is later identified.
$96.00
g. Veterinary treatment provided to an animal housed in the Shelter where the owner is later identified.

Actual Vet Costs
h. Rabies vaccination certificate Actual Vet Costs
i. Para-influenza type vaccine
j. Felv/FIV combo test – in-house
Actual Vet Costs
$25.00 minimum
k. Deworm & Flea Preventative
(1) Cat
(2) Dog – under 25lbs
(3) Dog – 25.1-50lbs
(4) Dog – 50.1-100 lbs

$10.00
$15.00
$30.00
$45.00
l. Microchip Insertion
(1) Animal adopted from the Shelter $15.00
(2) Animals not adopted from the Shelter

$29.00

4. Animal License and Permit Fees
a. Unsterilized dog or cat
(1) Flat fee is for 1, 2 or 3 years depending on Rabies Vaccination Certificate (not to exceed 3 years)
$17.00
(2) Unsterilized animal (flat license or license renewal fee additional) $35.00 penalty (3) License renewal – replacement tag additional if needed $17.00 plus penalty The Animal Services Manager is authorized to reduce dog license fees by one half of the amount set forth above

b. Sterilized dog or cat license
(1) Flat Fee is for 1, 2 or 3 years depending on Rabies Vaccination Certificate duration (not to exceed 3 years)
$17.00
(2) Sterilized, license renewal $17.00
c. Late Penalty $5.00
d. Replacement license tag issued at time of renewal
e. Replacement license tag issued not at time of renewal $3.00

55 f.
g. Seeing or hearing dog No Charge
h. Fancier's Permit $243.00
For those fees designated to RTO (Refer To Office), the Animal Services Manager shall determine a reasonable fee or charge, basing that determination on the nature of the service; time spent; consistency with fees and charges specified for other services; actual costs incurred, including overhead and other indirect cost; and any other relevant factors.

5. Observation Fees
All observation fees are assessed at the full rate and are not refundable, either in part or in full.

a. For each dog, cat or small domestic pet for quarantine, evidence and protective custody.
$5.00 per day
b. Other Animals Actual Costs per inspection
c. Property inspections (required prior to home quarantines and for the private retention of all animals declared dangerous outside City of Hayward hearing).
$75.00

6. Adoption Fees RTO (minimum $5.00)
a. The fees charged for dogs and cats offered for adoption shall be set by the Animal Services Manager. In no case shall this amount be less than $5.00. In no case shall animals listed as "Owner Surrendered" be adopted by the previous owner without payment of all fees and charges (as specified in the schedule) for shelter service in impounding and caring for the animal.
$20.00
b. All Other Animals Market Value
c. Spaying and neutering (mandated for dogs and cats prior to adoption)
Veterinary contract cost
d. Administrative processing fee for the return of animals adopted from the shelter
$11.00

7. Hearing Fee: Hearing and inspection of property of owners of animals declared dangerous or potentially dangerous.
$150.00

56 POLICE ADMINISTRATION

1. Photocopying of Reports
a. Traffic Accident Reports $22.00 per report
b. Other Reports $22.00 per report

2. Photographs $33.00 each

3. Citation Sign off-Outside Agencies $27.00 per citation

4. Fingerprinting $35.00 each
(Fingerprint processing fees established by Federal or State agencies shall be additional charge.)

5. Traffic Police Security Services
a. Traffic control and police security services for pre-planned, Time & Motion non-city sponsored events
b. Planned traffic control for contractors and utilities Time & Motion

6. Permit Processing
(Fees are for processing only, fingerprint and Department of Justice fees are not included)
a. Taxi Drivers
(1) Initial Permit $825.00
(2) Annual Renewal $412.00
(3) Annual taxi operating sticker $206.00
(4) Lost permit replacement $35.00
b. Tow Permits
(1) Company 1st License $412.00
(2) Company Annual Renewal $53.00
(3) Driver 1st License $412.00
(4) Driver Annual Renewal $53.00
(5) Lost Permit Replacement $53.00
c. Massage Establishments
(1) Initial Inspection/application and processing of new $1,031.00 massage establishment
(2) Annual Renewal fee for massage establishment $318.00 (3) Badge Replacement $106.00
(4) Massage Out-Call initial inspection/application $1,031.00 (5) Massage Out-Call renewal $241.00
d. Card Clubs Employee Permit
(1) Initial permit $241.00
(2) Annual renewal $212.00
(3) Lost permit replacement $106.00
e. Firearms
(1) Background Investigation Time & Motion
(2) Firearm dealers annual permit $1,743.00
f. Employees Working at a Cannabis Establishment
(1) Employee Work Permit Application Fee
a. Employee background check (live scan + $82.00 vice
fingerprint/photograph processing fee)

57 Any charges not specified below shall be established by State and/or Federal Statutes (1) Other Permit processing Time & Motion

7. Alarm Permit Fee
a. New and annual renewal: $22.00
b. For Low income or persons in a temporary or permanent $29.00 disabled status who:
(1) meet the City income guidelines as defined in the All City Department section of the Master Fee Schedule and
(2) file with the Revenue Division of the Finance Department a discount application and adequate documentary evidence showing that the Permit applicant comes within the provision of subparagraph (a).

8. False Alarm Fees (for instances of false alarms within any one-year period):
a. First False Alarm Fee $0.00 records
b. Second False Alarm Fee $185.00
c. Third False Alarm Fee $185.00
Penalty $50.00
d. Fourth False Alarm Fee $185.00
Penalty $200.00
g. Fifth and Each Fee $185.00
Subsequent False Alarm Penalty $400.00

9. Vehicle Release Fee $250.00

10. Vehicle Verification or Administrative Fee
a. Onsite verification $103.00
b. Offsite verification $206.00

11. Communication Tapes $101.00 per
tape

12. Clearance Letters $51.00 per letter

13. Auto Sales/Repair Permit $212.00

14. Vehicle Abatement $212.00 per vehicle

Any charges not specified below shall be established by State and/or Federal statutes.
a. Cite & Release $89.00
b. Hold for Court $180.00
c. Transfer to Santa Rita $199.00

15. Social Host Accountability Ordinance

58 The following penalties and/or cost recovery are authorized by Chapter 4, Article 11 of the HMC. Penalties for violations and cost recovery are separate and distinct charges.

Penalties for Violation - The following is authorized by sec 4-11.20 HMC a. First Violation $750.00
b. Second Violation $1,500.00
c. Third & Subsequent Violations $2,500.00
Public Safety Services/Response Cost - The following is authorized by sec 4-11.25 HMC
d. Recovery of the cost of the public safety response to a Time & Motion “Social Host” ordinance violation using the fully burdened cost allocation rate.

16. Firearms Range Maintenance Fees – apportions the upkeep of the $2,000.00 firearms range among user law enforcement agencies over a fiscal year period

17. Alcohol
a. Level I – Alcoholic Beverage Establishment Retail License Fee – $280.00 Full service restaurants, wine shops, breweries, distilleries; and retail stores using no more than 5% of their floor area for alcohol sales, storage and display.
b. Level II – Alcoholic Beverage Establishment Retail License Fee $1,120.00 – All alcoholic beverage outlets other than Level I.
c. Critical Incident Fee Time & Motion
d. Violation of Alcoholic Beverage Outlets Ordinance
(1) First Offense $750.00
(2) Second Offense $1,500.00
(3) Third and subsequent Offenses $2,500.00
e. Reinspection Fee Time & Motion
f. Alcohol Sales – Special Event Permit $304.00

Tow Operation Fee

Fees to be charged for tow operations shall not be in excess of the following schedule:

1. Towing
a. Towing of vehicles of others $225.00
(From public and private property)
b. All other towing:

1. Passenger vehicles $225.00

2. Motorcycles $225.00

3. Trucks to 10,000 lbs. (unloaded) $225.00

4. Trucks 10,000 to 26,000 lbs. $250.00

5. Trucks over 26,000 lbs. $375.00
c. Extra labor charges on disabled vehicles. $190.00/hr.

Applicable 1/2 hours after arrival of tow truck.
(Per hour or portion thereof, at 15-minute increments)
d. Gate fee request between 5:00 PM and 8:00 AM $120.00

59 On weekdays and all day Saturday, Sunday and Holidays

2. Storage (Storage charges applicable after 8 hours)
a. Passenger vehicles, motorcycles and trucks $90.00 (To 8,000 lbs., outside per 24-hour period)
b. Passenger vehicles, motorcycles and trucks $90.00 (To 8,000 lbs., inside per 24-hour period)
c. Trucks over 8,000 lbs., buses, and trailers over $125.00 20 feet long

3. Miscellaneous Service to the Public
a. Service charges on disabled vehicles where no tow $100.00 is made
b. b) Release of vehicle from hook-up after authorization $900.00 to tow

4. Complicated Tow
a. Trailer con gear (big rig dolly) $150.00
b. Air cushion, includes operator for 3 hours $1500.00 c. Lumper, or extra personnel 6am to 6pm $50.00/hr. (2hr. min)

5. City Owned Vehicles
a. Removal or tow of vehicle $50.00
b. Service charge on disabled vehicle (no tow) $50.00 c. Tow from outside of City of Hayward $50.00/hr. + 1.00 per mile

**$290 if 2 axle to portal** plus for Air cushion Towing, add $174 for first three hours then $400 after **$454 if 3 axle to portal** plus for Air cushion Towing, add $174 for first three hours then $400 after

Concealed Carry Weapons Permit
Fees below do not include State or other applicable fees:

1. New Permit Fee
a. Standard - 2 Years $167.00
b. Judicial - 3 Years $165.00
c. Reserve - 4 Years $165.00
d. Employment - 90 Days $165.00

2. Renewal Fee
a. Standard - 2 Years $25.00
b. Judicial - 3 Years $25.00
c. Reserve - 4 Years $25.00
d. Employment - 90 Days $25.00

60 Hayward Film Permit

1. Film Permit applications $125.00 per day

2. Expedited Film Permit (3-5 days) $250.00 (excludes larger productions)

3. Film Permit (TV series, movies, feature films, pilots) $175.00 per day

4. Minor Encroachment Permit (filming) – excluding work to be performed by Public Works, i.e., no traffic control plan provided, just review
Dependent on encroachment
type. Refer to Engineering
Section B(5)

5. Major Encroachment Permit (filming) – includes work
from Public Works, i.e., traffic control plan
Time & Motion, $4,000
Deposit. Refer to Engineering
Section B(6)

6. Police clearance (filming) $309.00 hourly

7. Fire Permit (filming) $262.00 flat fee (does not
include cost if presence is
required at event)

8. Filming on City Property/Facilities/Hangars (varies) Airport Property and Hangars – filming and
Photography requests will be authorized at the
discretion of the Airport Manager provided that the
requested activity will in no way interfere with the safe, orderly, and uninterrupted use of Airport facilities by Airport users or portrays the Airport in a negative
manner.
$1,500.00 daily fee (extra
labor, security engineering or
comparable cost are not
included)

9. Filming at City Hall $575.00 daily fee (does not
Include cost of guard,
janitorial and insurance)

Utilities & Environmental Services

1. SANITARY SEWER SERVICE CHARGES AND FEES

A. Sewer System Connection Charge (Reference Hayward Municipal Code, Chapter 11, Article 3, Section 11-3.255)

(1) Single family, duplex, triplex, and fourplex residential units, townhouses, and planned developments
$12,031.00
(2) Multi family, high density residential, and mobile homes, each residential unit
(3) Accessory Dwelling Units (ADUs, where applicable), each unit $10,709.00

$4,813.00
(4) Commercial, industrial, institutional and all other connections:

Per gallon of daily capacity required to serve the user $33.61 Per pound per year of biochemical oxygen demand (BOD) $13.33 Per pound per year of suspended solids (SS) $14.34
Minimum charge $12,031.00

For the purposes of calculating non-residential sewer connection fees, carbonaceous biochemical oxygen demand (CBOD) and suspended solids (SS) will be reduced by 70% of the estimated values in the actual discharge, but not lower than the CBOD and SS for domestic wastewater, that is, 307 milligrams per liter and 258 milligrams per liter respectively. The property will be entitled to discharge CBOD and SS

61 concentrations commensurate with the estimated actual concentrations. The volume component will not be reduced and will be calculated at 100% of the estimated discharge. The CBOD and SS reduction is applicable only to estimated daily discharge of 50,000 gallons or less. Discharge in excess of 50,000 gallons per day from a facility will be subject to a sewer connection fee based on full CBOD and SS concentrations.

This provision will be in effect through September 30, 2025.

a. Interest Rates on Sewer Connection Fee Payment Agreements (Reference Hayward Municipal Code, Chapter 11, Article 3, Section 11-3.255)

12-month agreement – 4%
24-month agreement – 5%
36-month agreement – 6%
48-month (and longer) agreement – 7%

b. Sewer Service Charges (Reference Hayward Municipal Code, Chapter 11, Article 3, Section 11-

3.450)

Non-Residential Service – Critical Users
Sewer Service Charge

Constituent/Unit Oct. 1, 2023 Oct. 1, 2024 Flow – Cost per 100 cubic feet (ccf) $3.45161 $3.69322 Biochemical Oxygen Demand – Cost Per Pound $0.82296 $0.88057 Suspended Solids – Cost Per Pound $1.10603 $1.18346

Non-Residential Service – Coded Users
Sewer Service Charge Per ccf
With Irrigation Meter Without Irrigation Meter
Residential Service Eff. Oct 1, 2023 Eff. Oct 1, 2024

(1) Standard Residential Unit $41.29 $44.19 per month

(2) Duplex, Triplex, Fourplex (per unit) $41.29 $44.19 per month

(3) Multi-Family (per unit) $36.75 $39.33 per month

(4) Mobile Home (per unit) $28.91 $30.94 per month

(5) Economy (5 to 8 units of metered water
usage)
$19.34 $20.70 per month
(6) Lifeline (0 to 4 units of metered water
usage)
$9.68 $10.36 per month

62 Customer Classification Eff. Oct 1, 2023 Eff. Oct 1, 2024 Eff. Oct 1, 2023 Eff. Oct 1, 2024 Other/Commercial/Govern
ment
Restaurant w/ Grease
Interceptor
$7.46

$9.75
$7.99

$10.44
$6.72

$8.78
$7.20

$9.40

Restaurant w/o Grease
Interceptor
$12.63 $13.52 $11.37 $12.17

Commercial Laundries $7.54 $8.07 $6.78 $7.26
Bakeries $12.86 $13.77 $11.57 $12.38
Industrial Laundries $11.71 $12.53 $10.53 $11.27
Beverage Bottling $7.61 $8.15 $6.85 $7.33
Food Manufacturing $28.35 $30.34 $25.51 $27.30
Meat Products $14.36 $15.37 $12.93 $13.84
Slaughterhouse $16.53 $17.69 $14.88 $15.93
Dairy Product Processors $11.85 $12.68 $10.66 $11.41
Canning and Packing $8.44 $9.04 $7.59 $8.13
Grain Mills $11.12 $11.90 $10.01 $10.72
Fats and Oils $8.01 $8.58 $7.21 $7.72
Pulp and Paper
Manufacturing
$9.76 $10.45 $8.78 $9.40

Inorganic Chemicals $13.56 $14.51 $12.21 $14.07
Paint Manufacturing $21.14 $22.62 $19.03 $20.37
Leather Tanning $27.84 $29.79 $25.04 $26.80
Fabricated Metal $4.03 $4.32 $3.63 $3.89

All non-critical commercial and industrial users will be included in the above UCC classification that most closely represents the wastewater discharge strength and characteristics in comparison with domestic wastewater definition in the Regulations, as determined by the Director of Public Works. The UCC designation of a particular industry may not necessarily correspond to the Standard Industrial Classification (SIC) which may be assigned for other purposes.

Unclassified and Critical Users

(1) “Critical Users” and those whose discharge does not respond to any UCC because of variations in wastewater constituents or treatment costs shall pay an amount calculated in accordance with the following formula where,

C = V/M (160 Cv + CB x BOD + CS x SS)

63 C = Sewer service charge during period for which billing is calculated.

V= Volume of water consumed per hundred cubic feet (CCF) during period for which the billing is calculated (total of public water service, metered flow and all private sources, except those meters or services specifically identified for irrigation purposes only).

BOD= Average Biochemical Oxygen Demand, in milligrams per liter, from user during period for which the billing is calculated.

SS= Average Suspended Solids, in milligrams per liter, from user during period for which the billing is calculated.

Cv = Treatment cost per hundred cubic feet of water
CB = Treatment cost per pound of BOD
CS = Treatment cost per pound of SS
M = 160 for users with separate irrigation meters; and 178 for users without separate irrigation meters.

(1) The minimum fee for each non-residential user shall be that established for one (1) Service Unit per month.

Per Hayward Municipal Code Chapter 11, Article 3, Sec. 11-3.450 and Sec 11-3.455, the basis for determining the cost for treating and collecting wastewater will be the “service unit” which will be considered to be the basic charge for each premises computed on the basis of treating wastewater.

The service units for commercial and industrial premises shall be based on categories of usage with similar treatment costs and grouped into User Classification Codes. The categories of usage, user classification codes, and service units to be applied per month for the purpose of determining the applicable sewer service charges shall be those as determined from time to time by resolution of the Hayward City Council.

Wastewater Discharge Permit Fees and Miscellaneous Charges

(1) Wastewater Discharge Permit Fees
Type of Permit New Permit Permit Renewal Amendment
Categorical $5,343.00 $3,668.00 $1,306.00
Non-Categorical Significant $3,621.00 $2,625.00 $1,018.00 Groundwater $1,906.00 $1,018.00 $631.00
Non-Sewered Credit $231.00 $231.00 N/A
Special Purpose (one-time discharge) $1,031.00 N/A N/A

(2) Compliance Schedule (for correction of violations) $906.00

64 (2) Wastewater Sampling

(a) Composite Sample with Lab Costs $881.00
(b) Composite Sample without Lab Costs $406.00
(c) Grab Sample $418.00
(d) Violation Follow-Up Sample with Lab Cost $881.00
(e) Violation Follow-Up Sample without Lab Cost $406.00 (f) Sampling Equipment Fee $25.00

(3) Compliance Schedule (for Correction of Violations) $906.00

(4) Violation follow-up inspection $768.00

(5) Development Plan Review

(a) Industrial $562.00
(b) Commercial $562.00
(c) Residential $350.00

2. WATER SERVICE CHARGES AND INSTALLATION FEES

a. Water Services charges for labor and materials (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.02 and 11-2.04)

(1) Single Services. (Also see (4) below)

Meter Size and Service Size Fee
(a) 5/8” x 3/4” $5,250.00
(b) 3/4” x 3/4” $5,250.00
(c) 3/4” x 1” $5,250.00
(d) 1” x 1” $5,250.00
(e) 1” x 1-1/2” $6,200.00
(f) 1-1/2 x 1-1/2 $6,862.00
(g) 1-1/2 x 2” $6,862.00
(h) 2” x 2” $7,300.00
(i) Larger than 2” x 2” Deposit-T&M; Initial Deposit=$10,000.00

(2) Manifold Service. (Also see (4) below) Service Size Fee

Meter Size and Service Size
(a) 5/8” x 5/8” 1” $6,675.00
(b) 3/4” x 3/4” 1” $6,675.00
(c) 1” x 1” 1 1/2” $6,675.00
(d) 1” x 1-1/2” 2” $7,100.00
(e) 1-1/2” x 1-1/2” 2” $7,525.00

65 (f) 1-1/2” x 2” 2” $7,762.00
(g) 2” x 2” 2” $8,037.00
(h) More than two meters or larger than 2" service
line
Deposit-T&M; Initial
Deposit=$10,000.00

(3) Meters Set on Existing Service. (Also see (4) below)

Meter Size Fee
(a) 5/8” $425.00
(b) 3/4” $475.00
(c) 1” $525.00
(d) 1-1/2” $800.00
(e) 2” $941.00
(f) Larger than 2” Deposit-T&M; Initial Deposit=$1,000.00

(4) All meters in new developments shall have remote radio read capability. The cost for remote read capability is $200 per meter, which is in addition to the fees listed above.

b. Water Service, Construction Work, Temporary Service (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.22)

(1) Water Hydrant Meter Deposit

Water Hydrant Meter Deposit Fees $1,800
(for a 3/4” hydrant meter)

Water Hydrant Meter Deposit Fees $3,000
(for a 3” hydrant meter)

Water Hydrant Meter Deposit Fees $3,000
(for a 4” hydrant meter)

Water Hydrant Meter Deposit Fees $5,300
(for a 6” hydrant meter)

(2) The monthly meter service charge on all hydrant and construction meters shall be as follows:
(a) 3/4” meter $16.00 per month
(b) 3" meter $120.00 per month
(c) 4" meter $210.00 per month
(d) 6" meter $650.00 per month

(3) All hydrant and construction meter accounts will accrue charges for minimum monthly consumption on the following amounts. However, customers who report water consumption data and can provide proof they have consumed less than the proposed minimum charges in the table below shall only be billed for the amount consumed.

66 (a) 3/4" meter 1,600 cu ft.
(b) 3" meter 12,750 cu ft.
(c) 4" meter 28,000 cu ft.
(d) 6" meter 50,000 cu ft.

(4) Failure to Report Hydrant or Construction Meter Reading shall cause a $120.00 charge for each month that a reading is not reported (Hayward Municipal Code, Chapter 11, Article 2, Section 11-

2.22). This charge is in addition to service charges and water usage charges.

c. Water System Facilities Fee (Reference Hayward Municipal Code, Chapter 11, Article 2, Section 11-

2.35)

Water Connection (or Facilities) Fee:

(1) Residential

The facilities fee will be based on the water meter size required to meet the indoor demand (excluding fire service demand) and outdoor demand of the residence as determined by the City, based on fixture unit count. The meter that is installed may be larger than the meter facilities fee that is charged if the service is combined with a private fire service. For multi-family complexes, the facilities fee will be based on the water meter size required to meet the indoor demand for each dwelling unit, as determined by the City, regardless of the arrangement of water meters or meter sizes at the premises.

(a) 5/8" meter $7,133.00
(b) 3/4" meter $10,703.00
(c) 1" meter $17,831.00

(2) Non-residential, each separate irrigation service, and each residential unit with meter size larger than 1”

(a) 5/8" meter $7,133.00
(b) 3/4" meter $10,703.00
(c) 1" meter $17,831.00
(d) 1 ½" meter $35,662.00
(e) 2" meter $57,057.00
(f) 3" meter $113,114.00
(g) 4" meter $178,310.00
(h) 6" meter $356,620.00
(i) 8" meter $570,592.00
(j) 10" meter $820,226.00

(3) Fire Service, per service regardless of size

For reference, below is the fixture unit count and its
corresponding equivalent meter size:

Equivalent Meter Size Calculation
$7,133.00

67 Total Fixture Unit
Count
Correspondng
Equivalent Meter Size
Maximum Flow
Capacity (GPM)
0-23 5/8” 15

23.5-40 ¾” 25

40.5-85 1” 40

85.5-150 1 ½” 80

d. Meter Services Charges Inside City (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.38)

The bimonthly standard meter service charge for all meters (except temporary service for construction work), based on size of meter, shall be as follows Eff. Oct 1, 2023 Eff. Oct 1, 2024
(a) 5/8" meter $35.45 $39.00
(b) 3/4" meter $49.46 $54.41
(c) 1" meter $77.50 $85.25
(d) 1 ½" meter $147.58 $162.34
(e) 2" meter $231.68 $254.85
(f) 3" meter $497.97 $547.77
(g) 4" meter $890.41 $979.46
(h) 6" meter $1,829.46 $2,012.41
(i) 8" meter $3,931.80 $4,324.98
(j) 10" meter $5,894.00 $6.483.40

(1) Exemption for Low Income:

Notwithstanding any other provision of Hayward Municipal Code, Chapter 11, Article 2, the low income meter service charge shall be imposed by this subsection upon any customer that:

(a) meets the City income guidelines as defined in the All City Department section of the Master Fee Schedule and

(b) files with the Revenue Division of the Finance Department a discount application and adequate documentary evidence showing that the applicant comes within the provision of subparagraph (a).

(2) The bimonthly low-income meter service charge for 5/8”, 3/4", and 1” meters, shall be as follows:

Eff. Oct 1, 2023 Eff. Oct 1, 2024
a. 5/8” meter, low income $12.41 $13.66
b. 3/4” meter, low income $17.32 $19.06
c. 1” meter, low income $27.13 $29.85

(3) The water usage charge based on the number of cubic feet of water supplied during each billing period shall be as follows:

Single Family Residential & Multifamily*

68 Cost Per CCF of Metered Water
Consumption:

Eff. Oct 1, 2023 Eff. Oct 1, 2024
1 – 8 ccf (hundred cubic feet) $6.86 $7.55
9 – 18 ccf $8.14 $8.96
Over 18 ccf $10.00 $11.00
*Based on average usage per dwelling unit

Non-Residential

Cost Per CCF of Metered Water Consumption:

Eff. Oct 1, 2023 Eff. Oct 1, 2024
1 – 110 hundred cubic feet (ccf) $7.44 $8.19
Over 110 ccf $8.74 $9.62

Irrigation

Cost Per CCF of Metered Water Consumption:

Eff. Oct 1, 2023 Eff. Oct 1, 2024
1 – 170 hundred cubic feet (ccf) $8.80 $9.68
Over 170 ccf $11.20 $12.32

Hydrant and Fireline Accounts

Cost Per CCF of Metered Water Consumption:

All usage Eff. Oct 1, 2023 Eff. Oct 1, 2024
$8.29 $9.12
Note: hundred cubic feet = approximately 748 gallons of water

e. Fire Service Connections Inside City (Reference: Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.39)

The fire service charge per each billing period shall be as follows:

Eff. Oct 1, 2023 Eff. Oct 1, 2024
a. 5/8” meter $7.54 $8.30
b. 3/4” meter $7.63 $8.40
c. 1” meter $7.86 $8.65
d. 1-1/2” meter $8.68 $9.95
e. 2” meter $10.12 $11.14
f. 3” meter $15.29 $16.82
g. 4” meter $24.19 $26.61
h. 6” meter $56.12 $61.74
i. 8” meter $111.19 $122.31
j. 10” meter $194.03 $213.44

69 f. Fire Flow Test. A charge of $407 shall be applied for each fire flow test.

g. A 50% surcharge on water usage shall be applied in the event that a fire service connection is used for any purpose other than those specifically identified in the Hayward Municipal Code, Chapter 11, Article 2, Section 11-2.20, that is, for extinguishing fires or authorized testing of the fire protection system(s).

Customers with appropriate documentation may qualify for a full or partial refund in specific circumstances such as:
• Authorized water usage (e.g., for extinguishing fires or planned test of fire protection systems). Fire service connections are not intended for day-to-day water consumption but may occasionally be authorized for specific uses. In instances where customers can provide documentation for authorized water usage, customers will only be billed for consumption and will be refunded if a 50% surcharge has been applied to their account. • False usage volume (e.g., due to a faulty check valves). In instances where customers can provide proof that water consumption was due to an inaccurate meter reading, refunds can be issued for any false consumption, inclusive of the 50% surcharge.

h. Other Water System Fees and Charges
Account Establishment Fee $87.00
After-Hours Meter Activation Fee $90.00
Meter Lock Fee $115.00
Meter Removal Fee $112.00
Meter Test Fee (up to 1-inch meter) $278.00
Meter Test Fee (1 1/2-inch to 2-inch meter) $368.00
Meter Test Fee (3-inch meter and larger) $458.00
Noticing Fee $24.00
Service Restoration/Unlock Fee
Capping and uncapping of 2” meter and below
$117.00
$570.00

i. Special Billings

1. Special Requests for Water Billing
(a) Base Rate Services $26.00
(b) Each Additional Meter $9.00

j. Development Plan Review

k. Water Service Connection Plan Review (Outside City of Hayward’s Jurisdiction) (a) From main in street or easement to water meter up to 100 linear feet $528.00 (b) Each additional 100 linear feet or fraction thereof (up to 400 linear feet) $396.00

Residential $200.00
Commercial $300.00
Industrial

$300.00

70 Land Use Category
Description
Minimum Parcel Size
(Acre)
Runoff Factor Service
Charge/Runoff
Acre/Year

Commercial/Industrial 0.25 0.80 $338.32
Parking Lots 0.25 0.80 $285.60
Utilities 0.25 0.80 $285.60
Institutional/Apartments 0.25 0.60 $285.60
Condominium # 0.60 $285.60
Single Family up to 4 -Plex 0.25 0.40 $285.60
Single Family Ranches 0.25 0.40 $285.60
Vacant Land (Utilized) 10 0.01 $285.60
Vacant Land (Non-utilized) 17 0.00 $285.60
Owned by Government 0.25 0.40* $285.60
Parcels w/o Valuation
Utilities on Leased Land
Cemeteries
Common Area
NOTES:
(1) LUF = Land Use Factor coding system utilized by Alameda County Flood Control (2) Minimum Parcel Size is the minimum size on which charges are calculated (3) Runoff Factor is the ratio between impervious surface area and total surface area as determined by the Alameda County Flood Control District
# Condominium parcel size is determined by dividing the parcel size by the total number of units. *Or as determined

Rate Formula: Service Charge per year =
PARCEL SIZE x RUNOFF FACTOR x SERVICE CHARGE/RUNOFF ACRE/YEAR

3. STORMWATER

a. Stormwater Treatment Measure Inspection $606.00

b. Stormwater Facility Inspection
Industrial (under State Permit) $518.00
Industrial (not under State Permit) $518.00
Restaurant $331.00
Commercial $281.00

The stormwater facility inspection fee will be waived if the inspection does not result in an adverse finding for the property and the potential for pollutant discharge is nonexistent.

4. RECYCLED WATER

(1) Recycled Water Connection Fee
The recycled water connection fee will be based on the recycled water meter size required to meet the recycled water demand of the property as determined by the City.

71 (a) 5/8” meter $7,133.00
(b) ¾” meter $10,703.00
(c) 1” meter $17,831.00
(d) 1 ½” meter $35,662.00
(e) 2” meter $57,057.00
(f) 3” meter $114,114.00
(g) 4” meter $178,310.00
(h) 6” meter $356,620.00
(i) 8” meter $570,592.00
(j) 10” meter $820,226.00

(2) The bimonthly standard recycled water meter service charge for all recycled water meters, based on size of meter, shall be as follows:

Oct 1, 2023 Oct 1, 2024
(a) 5/8" meter $35.45 $39.00
(b) 3/4" meter $49.46 $54.41
(c) 1" meter $77.50 $85.25
(d) 1 ½" meter $147.58 $162.34
(e) 2" meter $231.68 $254.85
(f) 3" meter $497.97 $547.77
(g) 4" meter $890.41 $979.46
(h) 6" meter $1,829.46 $2,012.41
(i) 8" meter $3,931.80 $4,324.98
(j) 10" meter $5,894.00 $6,483.40
Recycled Water usage charge based on the number of cubic feet of water supplied during each billing period shall be as follows:

Uniform Tier Oct. 1, 2023 Oct. 1, 2024 Cost Per CCF of Metered Water Consumption $6.76 $7.44 Note: hundred cubic feet = approximately 748 gallons of water

5. LOW INCOME REFUSE SERVICE RATES

A residential subscriber shall receive a discount in the amount of $8.22 per month for refuse service for a single-unit dwelling based on the following:
a. The subscriber meets the City income guidelines as defined in the All City Department section of the Master Fee Schedule and

b. The subscriber files with the Revenue Division of the Department of Finance a discount application and adequate documentary evidence showing that the subscriber comes within the provision of subparagraph (a).

6. SOLID WASTE PLAN REVIEW FEES

72 a. Development Plan Review

Single Family or Remodel $62.00
Tract Development $200.00

Commercial/Industrial
Tenant Improvement w/ Trash Enclosure $150.00
Tenant Improvement w/o Trash Enclosure $100.00

Mixed Use (Commercial & Residential) Actual cost

73 Glossary of Terms

The following description of fee charges has been prepared for your convenience. If you have any questions regarding fee charges, please feel free to discuss them with a member of the City staff.

Annexation Fees:

Charges for time and material costs involved in processing applications for the annexation of property to the City.

Compliance Services Fees:

Charges imposed to defray the City’s labor and materials cost of assuring compliance with specific City ordinances such as weed abatement.

Inspection Fees:

Charges related to the physical inspection of facilities, buildings, sites, equipment, etc.

Licenses and Permit Fees:

Charges imposed to defray the cost incurred in processing applications for licenses and permits which authorize the holder to engage in a specific function or activity and include the costs of assuring compliance with related conditions and regulations.

Penalty Fees and Fines:

Charges imposed for non-compliance with specific City requirements.

Plan Check Fees:

Charges for time and materials costs for the detailed inspection of plans submitted to the City for review.

Rental Fees:

Charges for use of City facilities and services.

Service Fees:

Charges for time and materials costs incurred by the City in the course of providing those services for which fees or charges are not otherwise specifically set forth.

Special Services Fees:

Charges for time and materials costs incurred by the City in the course of providing extraordinary services.

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: LB 24-021
DATE: October 8, 2024
TO: Mayor and City Council
FROM: City Clerk
City Manager

SUBJECT
Cal Cities 2024 Annual Conference: Adopt a Resolution Designating Voting Delegates and Alternates for the Annual Conference Scheduled for October 16-18, 2024; and Adopt a Resolution of the General Assembly of the League of California Cities Calling for the California Legislature to Enact Laws that Ensure that “What Applies to One, Applies to All” in the Fair and Equal Treatment of All Governmental Officials at All Levels in the State of California

RECOMMENDATION
That the Council adopts a resolution (Attachment II) designating a voting delegate and alternates as Hayward’srepresentatives to the Annual Business Meeting at the Cal Cities 2024 Annual Conference; and authorizes the City Clerk to submit the 2024 Annual Conference Voting Delegate/Alternate Form along with the adopted Resolution. The Council further adopts a resolution (Attachment III) a resolution of the general assembly of the League of California Cities calling for the California Legislature to enact laws that ensure that “what applies to one, applies to all” in the fair and equal treatment of all governmental officials at all levels in the State of California

SUMMARY
The Cal Cities Annual Conference is scheduled for October 16-18, 2024 in Long Beach at the Long Beach Convention Center. The Annual Business Meeting (General Assembly), scheduled for Friday, October 18, 2024, is typically where various municipalities’ voting delegates vote on resolutions considered by Cal Cities. To vote at the Annual Business Meeting, the City Council must designate a voting delegate and up to two alternates and submit the names to Cal Cities no later than October 9, 2024.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution Designating Delegates & Alternates Attachment III Resolution to Approve Proposed Resolution CITY OF HAYWARD Printed on 10/4/2024Page 1 of 2
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File #:LB 24-021
Attachment IV Cal Cities Correspondence
Attachment V 2024 League of California Cities Resolution Packet CITY OF HAYWARD Printed on 10/4/2024Page 2 of 2
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