Hayward City Council
April 21, 2026

Tuesday, April 21, 2026
6:30 PM

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
Council Chambers
City Council
Agenda
1 April 21, 2026City Council Agenda

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
NOTICE: The City Council will hold a hybrid meeting in the Council Chambers, The Gwen Hotel, and virtually via Zoom

PUBLIC PARTICIPATION
How to observe the Meeting:

1. Comcast TV Channel 15

2. Live stream https://hayward.legistar.com/Calendar.aspx

3. YouTube Live stream: https://www.youtube.com/user/cityofhayward How to submit written Public Comment:

1. Use eComment on the City's Meeting & Agenda Center webpage at:
https://hayward.legistar.com/Calendar.aspx. eComments are directly sent to the iLegislate application used by City Council and City staff. Comments received before 3:00 p.m. the day of the meeting will be exported into a report, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda.

2. Send an email to [email protected] by 3:00 p.m. the day of the meeting. Please identify the Agenda Item Number in the subject line of your email. Emails will be compiled into one file, distributed to the City Council and staff, and published on the City's Meeting & Agenda Center under Documents Received After Published Agenda. Documents received after 3:00 p.m. through the adjournment of the meeting will be included as part of the meeting record and published the following day.

How to provide live Public Comment during the City Council Meeting:

Participate in the Council Chambers or click link below to join the meeting:
https://hayward.zoom.us/j/86581656738?pwd=7RUvt838b4hIpu11Z7Hknw4vhV53Tq.1 Meeting ID: 865 8165 6738
Password: Cc4/21@630
or
Dial: +1 669 900 6833 or +1 646 931 3860
Meeting ID: 865 8165 6738
Password: 0360280334

2 April 21, 2026City Council Agenda

CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
City Hall, Council Chambers
Pursuant to Government Code section 54953(b), the meeting will include a teleconference location at The Gwen Hotel, 521 North Rush Street, Chicago, Illinois, 60611. Council Member Bonilla Jr. will participate via teleconference. The agenda will be posted at the teleconference location, and the public will have an opportunity to address the City Council.

CALL TO ORDER: Mayor Salinas
Pledge of Allegiance: Council Member Syrop
SB 707 TELECONFERENCE NOTIFICATIONS AND CONSIDERATION

ROLL CALL

CLOSED SESSION ANNOUNCEMENT

PRESENTATIONS
Hayward Poet Laureate Recognition
April 19-25, 2026 - National Library Week
April 21, 2026 - National Library Workers Day
April 19-25, 2026 - National Crime Victims’ Rights Week 43rd Annual Earth Day Poster & Writing Contest Awards Presentation

PUBLIC COMMENTS
The Public Comments section provides an opportunity to address the City Council on items not listed on the agenda or Informational Staff Presentation items. The Council welcomes comments and requests that speakers present their remarks in a respectful manner, within established time limits, and focus on issues which directly affect the City or are within the jurisdiction of the City. As the Council is prohibited by State law from discussing items not listed on the agenda, items will be taken under consideration and may be referred to staff. The City Council welcomes comments, including criticism, about the policies, procedures, programs, or services of the City, or of the acts or omissions of the City Council. Speakers shall not use threatening, profane, or abusive language which disrupts, disturbs, or otherwise impedes the orderly conduct of a City Council. The City is committed to maintaining a workplace free of unlawful harassment and is mindful that City staff regularly attend Council meetings. Discriminatory statements or conduct that is hostile, intimidating, oppressive, or abusive – are per se disruptive to a meeting and will not be tolerated . ration and may be referred to staff.

3 April 21, 2026City Council Agenda
CITY MANAGER’S COMMENTS
An oral report from the City Manager on upcoming activities, events, or other items of general interest to Council and the Public.

ACTION ITEMS
The Council will permit comment as each item is called for the Consent Calendar, Public Hearings, and Legislative Business. In the case of the Consent Calendar, a specific item will need to be pulled by a Council Member in order for the Council to discuss the item or to permit public comment on the item. Please notify the City Clerk any time before the Consent Calendar is voted on by Council if you wish to speak on a Consent Item.

CONSENT CALENDAR
Approve the City Council Minutes of the City Council Meeting on April 7, 2026
MIN 26-0451.

Attachments: Attachment I Draft Minutes of 4/7/2026
Affirm the Appointment of a New Hayward Poet Laureate for the Period of April 2026 - March 2028
CONS 26-1082.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with Pavement Engineering, Inc., Increasing the Maximum
Compensation by $572,225, for a Total Maximum
Compensation Amount Not-to-Exceed $911,245 to Provide
Engineering Services for the Fiscal Year 2026-27 Pavement Improvement Project, Project No. 05360
CONS 26-1203.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving Addendum No. 1 and No. 2 and Awarding a Contract to SubTerra Construction, Inc. for the A Street Sewer Line Replacement Project, Project No. 07831, in a Not-to-Exceed Amount of $4,150,449
CONS 26-1294.

Attachments: Attachment I Staff Report
Attachment II Resolution

4 April 21, 2026City Council Agenda
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with Advanced Mobility Group, Inc., to 1) Extend the Term of Agreement by One Year, 2) Update the Agreement to Allow Two Additional One-Year Extensions, and 3) Increase the Contract Amount by $250,000 Annually for a Total
Not-to-Exceed Amount of $1,000,000 for the One-Year
Extension and $1,500,000 for the Two Additional Extensions CONS 26-1345.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Execute the Alameda County Transportation Commission Master
Programs Funding Agreement for Measure B, Measure BB, and Vehicle Registration Fee Direct Local Distribution Funds CONS 26-1356.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Measure BB VRF Agreement
Attachment IV Measure B Master Programs Agreement
Attachment V ACTC Implementation Guidelines
Adopt a Resolution Awarding a Contract to Bay Cities Paving & Grading, Inc., for the FY 26 Pavement Improvement Project, Project No. 05347, in the Amount of $10,063,947.60 and
Authorizing an Administrative Change Order Budget of
$1,436,052.40
CONS 26-1407.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III List of Streets
Attachment IV Map
Attachment V BPMP Deviation List
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Five-Year Landscape Management Contract for the 92 Reliever Route with Los Loza, Inc. with a Maximum Compensation Not-to-Exceed $387,000
CONS 26-1438.

Attachments: Attachment I Staff Report
Attachment II Resolution

5 April 21, 2026City Council Agenda
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute Landscape Management Contract for CalTrans
Surplus Property Weed Abatement with Joe’s Landscaping and Concrete, Inc., with a Maximum Compensation Not-to-Exceed $700,000 through FY 2030
CONS 26-1449.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Authorizing the City Manager to Negotiate and Execute a Landscape Maintenance Contract for Cannery Place Landscape and Lighting Assessment District 13 with Los Loza, Inc. with Maximum Compensation Not-to-Exceed
$470,000 Over Five Years
CONS 26-14510.

Attachments: Attachment I Staff Report
Attachment II Resolution
Adopt a Resolution Approving the Project List for FY 27 Road Repair and Accountability Act (RRAA) Funding for the FY 27 Pavement Improvement Project, Project No. 05360
CONS 26-14811.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Map of Project Limits
Adopt a Resolution Approving a Side Letter of Agreement between the City of Hayward and the Hayward Association of Management Employees Deferring the Cost of Living
Adjustment Increase Due the Pay Period Containing July 1, 2026, and Authorizing the City Manager to Execute the
Agreement
CONS 26-16212.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Tentative Agreement
Attachment IV Side Letter of Agreement

6 April 21, 2026City Council Agenda
Adopt a Resolution Approving a Side Letter of Agreement between the City of Hayward and the Hayward Police
Management Unit Modifying Cost of Living Adjustment
Increases and Authorizing the City Manager to Execute the Agreement
CONS 26-16313.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Tentative Agreement
Attachment IV Side Letter of Agreement
Adopt a Resolution Approving a Side Letter of Agreement between the City of Hayward and the International Federation of Professional and Technical Engineers, Local 21 Deferring the Cost of Living Adjustment Increase Due the Pay Period
Including July 1, 2026, and Authorizing the City Manager to Execute the Agreement
CONS 26-16414.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Tentative Agreement
Attachment IV Side Letter of Agreement
Adopt a Resolution Approving a Side Letter of Agreement between the City of Hayward and Service Employees
International Union, Local 1021 Clerical Unit Deferring the Cost of Living Adjustment Increase Due the Pay Period Including July 1, 2026, and Authorizing the City Manager to Execute the Agreement
CONS 26-16515.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Tentative Agreement
Attachment IV Side Letter of Agreement

7 April 21, 2026City Council Agenda
Adopt a Resolution Approving a Side Letter of Agreement between the City of Hayward and the Hayward Police Officers’ Association Modifying Cost of Living Adjustment Increases and Extending Previous Shift Change Agreements; and Authorizing the City Manager to Execute the Agreement
CONS 26-16616.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Tentative Agreement
Attachment IV Side Letter of Agreement
Adopt a Resolution Approving a Side Letter of Agreement between the City of Hayward and Both Units Represented by the International Association of Firefighters, Local 1909: the Hayward Firefighters Association and the Hayward Fire
Officers Association, for Deferring Cost of Living Adjustment Increases and Extending Previous Cost Saving Agreements; and Authorizing the City Manager to Execute the Agreement
CONS 26-16817.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Side Letter of Agreement

PUBLIC HEARING
Stratford Village Proposition 218 Hearing: Proposition 218 Public Hearing to Receive and Tabulate Property Owner Ballots Regarding the Establishment and Levying of a New Assessment for the Stratford Village Flood Control Facilities Improvement Assessment District (MD1); Adopt a Resolution Establishing the New Stratford Village Flood Control Facilities Improvement Assessment (MD1-2026); Approve the Final Engineer’s Report; and Order Levy and Collection of Assessments for Fiscal Year 2027
PH 26-01818.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III MD1-2026 Final Engineer's Report

8 April 21, 2026City Council Agenda
Business Friendly Hayward: Proposed Text Amendments to
Hayward Municipal Code Chapter 10 Articles 1, 2, 24, and 28 and Chapter 6 Article 2; Proposed Zoning Map Revisions; and Proposed Master Fee Schedule Updates Related to the
Business-Friendly Hayward Project (Report from Development Services Director Buizer)
PH 26-01719.

Attachments: Attachment I Staff Report
Attachment II Resolution Text Amendments
Attachment III Resolution Master Fee Update
Attachment IV Ordinance
Attachment IV, Exhibit A Commercial Districts - Clean
Attachment IV, Exhibit B Commercial Districts - Redline Attachment IV, Exhibit C Industrial Districts - Redline Attachment IV, Exhibit D General Regs - Redline
Attachment IV, Exhibit E Alcoholic Beverage Outlets - Redline Attachment IV, Exhibit F Major Conditional Use Permit - New Attachment IV, Exhibit G Definitions - Redline
Attachment IV, Exhibit H Off-Street Parking - Redline
Attachment IV, Exhibit I Mission Boulelvard Code - Redline Attachment IV, Exhibit J Downtown Development - Redline Attachment IV, Exhbit K Cabarets - Redline
Attachment IV, Exhibit L Maps of Properties to Be Rezoned Attachment V Written Public Correspondence
Master Fee Schedule: Adopt a Resolution Approving the Master Fee Schedule Fiscal Year 2026-2027 and the Fiscal Year
2026-2027 Fine and Bail Schedule, and Finding the Action is Exempt from California Environmental Quality Act Review (Report from Finance Director Hilbrants)
PH 26-02020.

Attachments: Attachment I Staff Report
Attachment II Resolution
Attachment III Proposed Master Fee Schedule FY 26-27
Attachment IV Fiscal Year 2026-27 Fine and Bail Schedule

9 April 21, 2026City Council Agenda

LEGISLATIVE BUSINESS
Massage Permits: Introduction of an Ordinance Amending
Article 10, Chapter 6 of the Hayward Municipal Code Relating to Massage Permits and Finding that the Action is Exempt from Environmental Review (Report from City Attorney Lawson and Police Chief Matthews)
LB 26-00721.

Attachments: Attachment I Staff Report
Attachment II Ordinance
Attachment III Exhibit A to Attachment II
Salary and Benefits Resolution & Employment Agreements:

Adopt Resolutions Amending the Unrepresented Employees
Salary and Benefits Resolution, the City Clerk Employment Agreement, the City Attorney Employment Agreement, and the City Manager Employment Agreement (Report from Human
Resources Director Tecson)
LB 26-00822.

Attachments: Attachment I Staff Report
Attachment II Resolution - Unrepresented Employees
Attachment III Unrepresented Salary and Benefits Resolution Attachment IV Resolution - City Attorney
Attachment V Resolution - City Clerk
Attachment VI Resolution - City Manager

COUNCIL REPORTS AND ANNOUNCEMENTS
Council Members can provide oral reports on attendance at intergovernmental agency meetings, conferences, seminars, or other Council events to comply with AB 1234 requirements (reimbursable expenses for official activities).

COUNCIL REFERRALS
Council Members may bring forward a Council Referral Memorandum (Memo) on any topic to be considered by the entire Council. The intent of this Council Referrals section of the agenda is to provide an orderly means through which an individual Council Member can raise an issue for discussion and possible direction by the Council to the appropriate Council Appointed Officers for action by the applicable City staff.

ADJOURNMENT
NEXT SPECIAL MEETING, April 28, 2026

10 April 21, 2026City Council Agenda

PUBLIC COMMENT RULES
Any member of the public desiring to address the Council shall limit their comments to three (3) minutes unless less or further time has been granted by the Presiding Officer or in accordance with the section under Public Hearings. The Presiding Officer has the discretion to shorten or lengthen the maximum time members may speak. Speakers will be asked for their name before speaking and are expected to honor the allotted time.

PLEASE TAKE NOTICE
That if you file a lawsuit challenging any final decision on any public hearing or legislative business item listed in this agenda, the issues in the lawsuit may be limited to the issues that were raised at the City's public hearing or presented in writing to the City Clerk at or before the public hearing.

PLEASE TAKE FURTHER NOTICE
That the City Council adopted Resolution No. 87-181 C.S., which imposes the 90-day deadline set forth in Code of Civil Procedure section 1094.6 for filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5. ***Materials related to an item on the agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk ’s Office, City Hall, 777 B Street, 4th Floor, Hayward, during normal business hours. An online version of this agenda and staff reports are available on the City ’s website. Written comments submitted to the Council in connection with agenda items will be posted on the City ’s website. All Council Meetings are broadcast simultaneously on the City website, Cable Channel 15 - KHRT, and YouTube. ***
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400 or [email protected].

Assistance will be provided to those requiring language assistance. To ensure that interpreters are available at the meeting, interested persons must request the accommodation at least 48 hours in advance of the meeting by contacting the City Clerk at (510) 583-4400.

11 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: MIN 26-045
DATE: April 21, 2026
TO: Mayor and City Council
FROM: City Clerk

SUBJECT
Approve the City Council Minutes of the City Council Meeting on April 7, 2026

RECOMMENDATION
That the City Council approves the City Council meeting minutes of April 7, 2026.

SUMMARY
The City Council held a City Council meeting on April 7, 2026.

ATTACHMENTS
Attachment I Draft Minutes of 4/7/2026
CITY OF HAYWARD Printed on 4/17/2026Page 1 of 1
powered by Legistar™
12 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81854985923?pwd=y8dGdMaQ2EA9OQk1TEDLsEhSda30xG.1 Tuesday, April 7, 2026, 7:00 p.m.

The City Council meeting was called to order by Mayor Salinas at 7:0 0 p.m. in the Council Chambers.

Pledge of Allegiance: Council Member Roche

ROLL CALL

Present: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño MAYOR Salinas

Absent: None

CLOSED SESSION ANNOUNCEMENT

The City Council convened in closed session on April 7, 2026, at 5:30 p.m., with Council Member Andrews absent and no public comment, regarding conference with labor negotiators with all bargaining groups pursuant to Government Code section 54957.6 . City Attorney Lawson reported that the City Council met and discussed the item but took no reportable action. The closed session adjourned at 6:44 p.m.

PRESENTATIONS

Mayor Salinas read a proclamation declaring April 12 -18, 2026 , as National Public Safety Telecommunicators Week in Hayward. Police Chief Matthews and Crime Prevention Specialist Strawser thanked the City Council and accepted the proclamation on behalf of the Hayward Police Department.

Mayor Salinas read a proclamation declaring April 24, 2026, as National Arbor Day in Hayward. Maintenance Services Director Rullman thanked the City Council and accepted the proclamation on behalf of the Maintenance Services Department. Mayor Salinas added that the City will celebrate Arbor Day on April 28, 2026, at Treeview Elementary School, and encouraged residents to participate by planting trees.

PUBLIC COMMENTS

Sean Sullivan announced the grand opening of Covenant House California on April 18, 2026, at 27221 Tyrrell Avenue, Hayward . The facility will provide 30 young people with access to shelter and services.

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CITY MANAGER’S COMMENTS

City Manager Ott made two announcements: 1) construction is underway on La Vista Park, a new 39 -acre recreation area in South Hayward slated for completion in Fall 2027 , and a groundbreaking ceremony is scheduled for April 14 , 2026; and 2) the City in partnership with the County Workforce Development Board is co-hosting an Apprenticeship Pathways :

Employer and Educator forum on April 23, 2026, at City Hall.

CONSENT CALENDAR

Consent Item No. 3 and No. 9 were removed from the Consent Calendar for comment.

1. Approve the City Council Minutes of the City Council Meeting on March 17, 2026 MIN 26- 036
It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the City Council meeting minutes of March 17, 2026.

2. Approve the City Council Minutes of the City Council Meeting on March 24, 2026 MIN 26- 037
It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the City Council meeting minutes of March 24, 2026.

3. Adopt Resolutions Authorizing the City Manager to Accept and Appropriate 1) Up to $350,000 Annually in Funding from the California State Library and 2) Up to $350,000 Annually in Donations, Contributions, and Grants from Various Groups and Individuals for Library Services and Programs through the End of Fiscal Year 2028-29 CONS 26-109

Staff report submitted by Library Director Addleman, dated April 7, 2026, was filed.

In response to Council Member Roche’s request for clarification on authorizing up to $350,000 in potential library grants, Library Director Addleman responded that the Library received its usual annual funding of more than $200,000 but raised concerns about next year, particularly the possible loss of $130,000 in state support for ESL programs serving roughly 300 residents.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolutions.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

14 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81854985923?pwd=y8dGdMaQ2EA9OQk1TEDLsEhSda30xG.1 Tuesday, April 7, 2026, 7:00 p.m.

Resolution 26-029, “Resolution Authorizing the City Manager to Accept and Appropriate up to $350,000 Annually in Funding from the California State Library for Library Services and Programs”

Resolution 26-030, “Resolution Authorizing the City Manager to Accept and Appropriate up to $350,000 in Donations and Grants to Support Library Services and Programs Through the End of Fiscal Year 2028-29”

4. Adopt a Resolution Approving Participation in the National Opioid Remnant Defendants Settlement and Authorizing the City Manager to Execute and Submit all Necessary Settlement Participation Documents on Behalf of the City of Hayward CONS 26-111

Staff report submitted by City Attorney Lawson and Sr. Assistant City Attorney Vigilia, dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26-031, “ Resolution Approving Participation in the National Opioid Remnant Defendants Settlement and Authorizing the City Manager to Execute and Submit All Necessary Settlement Participation Documents on Behalf of the City of Hayward”

5. Adopt a Resolution Authorizing the City Manager to Execute a Cooperation Agreement for Fiscal Years 2027 -2029 between the City of Hayward and the County of Alameda to Participate in the Alameda County HOME Consortium CONS 26-112

Staff report submitted by Development Services Director Buizer, Deputy Development Services Director Morales and Principal Planner Schmidt, dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

15 4 | A p r i l 7 , 202 6
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26 -032, “ Resolution Authorizing the Continued Participation of the City of Hayward in the Alameda County Home Consortium for Home Funds and Authorizing Execution of the Necessary Documents to Maintain the Eligibility of the
Consortium for Home Program Funds in Acco rdance With the National Affordable Housing Act of 1990”

6. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with St. Francis Electric, Inc., to Increase the Contract Amount by $400,000 for a Total Amount Not -to-Exceed Maximum Compensation of $1,600,000, Update Exhibit A (Bid Price Schedule), and to Extend the Term of the Agreement by 1-year to Continue On-Call Traffic Signal and Streetlight Maintenance and Emergency Repair Support Services CONS 26-114

Staff report submitted by Public Works Director Ameri , dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26-033, “Resolution Authorizing the City Manager to Execute Amendment No.2 to the Professional Services Agreement With St. Francis Electric, Inc., to Increase the Maximum Compensation Amount by $400,000 for a Total Maximum
Compensation Not-to-Exceed $1,600,000, Update Exhibit a (Bid Price Schedule), and to Extend the Term of the Agreement by 1- Year to Continue on -Call Traffic Signal and Streetlight Maintenance and Emergency Repair Support Services”

16 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81854985923?pwd=y8dGdMaQ2EA9OQk1TEDLsEhSda30xG.1 Tuesday, April 7, 2026, 7:00 p.m.

7. Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Professional Services Agreement with EKI Environment & Water, Inc., Increasing the Maximum Compensation by $125,000 for a Total Not-to-Exceed Maximum Compensation Amount of $ 625,000 to Provide Geographic Information System (GIS) Services, and Appropriating Additional Funds in an Amount of $250,000 for the GIS Data Development and Conversion Project No. 07117 CONS 26-115

Staff report submitted by Public Works Director Ameri , dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26-034, “Resolution Authorizing the City Manager to Execute Amendment No.2 to the Professional Services Agreement With Eki Environment & Water, Inc., Increasing the Maximum Compensation by $125,000 for a Total Maximum Compensation Not-to-Exceed $625,000 to Provide Geographic Information System (Gis) Services for the Gis Data Development and
Conversion Project, and Appropriate Additional Funds in an Amount of $250,000 From the Water and Sewer Enterprise Funds for the Gis Data Development and Conversion Project No. 07177”

8. Adopt a Resolution Approving Annexation of the Parcel Group 3 Development into the Hayward Geologic Hazard Abatement District CONS 26-125

Staff report submitted by Hayward Geologic Hazard Abatement District Manager Rolsten, dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

17 6 | A p r i l 7 , 202 6
AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26-035, “Resolution Approving the Annexation of the Parcel Group 3 Development into the Hayward Geologic Hazard Abatement District”

9. Adopt a Resolution Approving the Speed Management Plan to Reduce and Manage Traffic Speeds Citywide CONS 26-127

Staff report submitted by Public Works Director Ameri , dated April 7, 2026, was filed.

In response to Council Member Syrop’s inquiry into how the Local Speed Management Plan responds to recent concerns about street safety and fatalities, Principal Transportation Engineer Tang noted that the plan outlines long-term strategies and tools to reduce speeds citywide and advance safety initiatives.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26 -036, “ Resolution to Approve the Speed
Management Plan, Project No. 06943, to Reduce and Manage Traffic Speeds Citywide”

10. Adopt a Resolution Approving a Side Letter of Agreement Amending the Memoranda of Understanding between the City of Hayward and the Hayward Fire Chiefs Association and Authorizing Staff to Execute the Agreement CONS 26-128

Staff report submitted by Human Resources Director Tecson , dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

18 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81854985923?pwd=y8dGdMaQ2EA9OQk1TEDLsEhSda30xG.1 Tuesday, April 7, 2026, 7:00 p.m.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26-037, “Resolution Authorizing the City Manager to Execute a Side Letter of Agreement with the Hayward Fire Chiefs Association to Amend the Current Memoranda of Understanding”

11. Adopt a Resolution Designating City -Owned Properties at City Center Drive (APNs 415 - 0250-111-02, 415 -0250-112-00, 415 -0250-113-00), C Street and Main Street (1026 C Street & 22696 Main Street; APNs 428 -0066-037-00, 428-0066-038-02, 428-0066-038- 01), and Ci nema Place (22631 Foothill Boulevard; APNs 428 -0066-085-00, 428 -0066- 086-00) as Surplus Land, Authorizing Notices of Availability, and Finding the Action Exempt from California Environmental Quality Act Review CONS 26-132

Staff report submitted by City Attorney Lawson and Assistant City Manager Thomas, dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26-038, “Resolution Designating Certain City-Owned Properties Located at City Center Drive (APNs 415-0250-111-02, 415-0250-112-00, 415-0250-113-00), C Street and Main Street (1026 C Street & 22696 Main Street; APNs 428 -0066-037-00, 428-0066-038-02, 428 -0066-038-01), and 22631 Foothill
Boulevard (APNs 428 -0066-085-00 AND 428 -0066-086- 00), Hayward, California as Surplus Land Pursuant to Government Code Section 54221; Authorizing the City Manager to Issue Notices of Availability as Required by the Surplus Land Act; and Finding that the Action is Exempt From Environmental Review”

19 8 | A p r i l 7 , 202 6

12. Adopt a Resolution (1) Authorizing the City Manager to Negotiate and Execute an Agreement to Transfer the Open Space Subdivision of Parcel Group 8 to Hayward Area Recreation and Park District and Grant an Easement for a Trail Across the Market Rate Middle Segment, and (2) Finding that the Transfer is Exempt from California Environmental Quality Act Review CONS 26-133

Staff report submitted by Assistant City Manager Thomas, dated April 7, 2026, was filed.

It was moved by Council Member Syrop, seconded by Council Member Goldstein, and carried unanimously, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

Resolution 26-039, “Resolution Authorizing the City Manager to Execute an Agreement to Transfer the Open Space Subdivision of Parcel Group 8 and Grant an Easement for a Trail Across the Market Rate Subparcel to Hayward Area Parks and Recreation District (HARD); and Finding th at the Action is Exempt from Environmental Review”

WORK SESSION

13. Work Session: Potential Ballot Measure to Modernize the City of Hayward Business License Tax Ordinance (Staff Report from City Manager Ott) WS 26-010

Staff report submitted by Assistant City Manager Thomas, dated April 7, 2026, was filed.

City Manager Ott opened the work session and introduced Management Analyst Perez, who, together with Blue Sky Consultant Newman, summarized the staff report on the proposed modernization of the Business License Tax (BLT) ordinance. FM3 Research Consultant Everitt presented key findings from a voter survey conducted March 10 –19, 2026. City Manager Ott stated that staff were seeking City Council feedback on the proposal’s structure and will return in May with finalized ordinance amendments and the materials r equired to place the measure on the November ballot.

Mayor Salinas opened the public comment section at 7:42 p.m.

Emily Wallac e expressed concern that labor groups were not consulted on the business license tax proposal; stated that if Hayward intends to align with neighboring cities, it should 20 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81854985923?pwd=y8dGdMaQ2EA9OQk1TEDLsEhSda30xG.1 Tuesday, April 7, 2026, 7:00 p.m.
look to jurisdictions that have successfully modernized their business license taxes in recent years; and urged the City to adopt stronger tax rates targeting high-profit industries such as professional services, business services and commercial rentals to address fiscal challenges and sustain public services.

Suzanne Luther , with Hayward Concerned Citizen s, raised concern s about the survey methodology and the framing of the tax proposal, indicating it lacks transparency; and called for clearer, more direct communication about the true impact of the proposed tax increase.

Ro Aguilar, Hayward resident, asked whether revenue from the proposed measure could be used to address homelessness and related services ; and emphasized that solving homelessness is critical to supporting a healthy business environment.

Derek Bar nes, East Bay Rental Housing Association ( EBRHA) Chief Executive Officer, supported modernizing the business license tax but raised concerns about the disproportionately high flat tax on residential rental properties; and urged the City Council to consider a tiered or reduced rate for small “mom -and-pop” property owners to ensu re fairness.

Mayor Salinas closed the public comment section at 7:50 p.m.

Council Member Andrews asked about the sources of voter dissatisfaction in the survey, the benefits the City would highlight if the tax measure were approved, the potential use of funds for homelessness and core services, outreach to labor groups, and whet her rental tax thresholds could be adjusted . FM3 Consultant Everitt clarified that no follow -up data was collected on dissatisfaction . City Manager Ott noted the tax is a General Fund measure primarily supporting public safety but flexible enough to fund homelessness services ; and added that labor groups were invited to prior BLT ordinance discussions. Blue Sky Consultant Newman noted that the City Council could revise or create a more graduated tax structure for small rental property owners.

Council Member Zerme ño asked how the proposed business license tax would position Hayward relative to neighboring cities, and whether hardship waivers could be offered for small “mom -and-pop” property owners . Blue Sky Consultant Newman explained that the proposal would place Hayward roughly in the middle of comparable cities, slightly above San Jose, and noted that hardship waivers are uncommon due to administrative challenges .

Council Member Zerme ño expressed general support for the proposed ballot measure and recommended including pedestrian and bicycle safety into the ballot language.

Council Member Roche asked about best practices for polling thresholds, whether current support levels are sufficient given economic conditions, and whether businesses demonstrated an understanding of the need to update the tax. FM3 Consultant Everitt 21 10 | A p r i l 7 , 202 6
reported that the polling result, showing up to 68% support, are strong compared to typical measures. Management Analyst Perez and City Manager Ott added that groups such as Hayward Chamber of Commerce and Downtown Hayward Improvement Association Board acknowledged the need to modernize the outdated tax structure. Council Member Roche expressed support for the measure, emphasized the importance of highlighting that the tax has not been updated since 1978 in the ballot language , and underscored the need for a balanced, proportional approach that avoids overburdening businesses while addressing the City’s fiscal challenges.

Council Member Syrop requested refinements to better compare Hayward’s proposal with cities that have recently modernized their business license taxes ; noted that the flat tax structure for small residential rentals is appropriate given their revenue levels, while suggesting that commercial rental rates could be further evaluated ; invited public input on the survey design ; emphasized continued collaboration with labor partners ; and voiced overall support for advancing the measure with minor adjustments.

Council Member Bonilla Jr. requested clarification on the real -world financial impact of the proposed tax on small businesses and landlords and emphasized the importance of communicating that the tax has not been updated since 1978. City Manager Ott provid ed examples illustrating relatively modest increases for small businesses, such as small retailers and restaurants, and larger increases for rental properties to help contextualize the proposal.

Council Member Bonilla Jr. expressed support for the “match -neighbors” approach, underscored the need to balance fairness and competitiveness, and added that the proposal offers a thoughtful, responsible way to modernize the tax and sustain essential City services.

Council Member Goldstein asked about the potential impact of other tax measures appearing on the ballot and whether they could influence voter support for this proposal. FM3 Consultant Everitt explained that survey results indicate voters typically evaluate each measure independently and that support for this proposal remains strong, particularly because most residents would not directly pay the tax. Council Member Goldstein expressed support for the measure, emphasized the importance of highlighting that the tax has not been updated since 1978, and recommended messaging that underscores both community and business benefits while reinforcing that Hayward remains business-friendly.

Mayor Salinas emphasized that if the City is asking businesses to pay higher taxes, it must also demonstrate clear, tangible benefits in return, such as improvements to permitting processes or direct business support ; confirmed consensus on the proposed residential rental (1 -3 units) tax category; and expressed overall support for the proposal , noting encouragement from the survey results.

City Manager Ott summarized the key direction, including emphasizing the importance of “since 1978” messaging and returning in November with programmatic details that demonstrate benefits to businesses; noted that staff will also provide updated comparisons to cities that have modernized their business license taxes ; and confirmed that staff will incorporate feedback as appropriate while maintaining the established timeline, with the City Council generally agreeing to proceed with the current proposal. 22 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81854985923?pwd=y8dGdMaQ2EA9OQk1TEDLsEhSda30xG.1 Tuesday, April 7, 2026, 7:00 p.m.

Work Session: Tree Mitigation In-Lieu Fees (Report from Development Services Director Buizer) WS 26-011

Staff report submitted by Development Services Director Buizer, dated April 7, 2026, was filed.

Development Services Director Buizer a nnounced the item and introduced Landscape Architect Spores who provided a synopsis of the staff report.

There being no comment, Mayor Salinas opened and closed the public comment section at 8:48 p.m.

Council Member Syrop expressed support for allocating 15 percent of the in-lieu fees towards program administration ; noted the value of revisiting the allocation annually to align funding tree-planting priorities; and asked how equity would be incorporated into expanding the tree canopy and how community partnerships, such as with 100K Trees for Hayward, would use allocated funds to maximize impact and identify the most cost-effective strategies for environmental resilience . Landscape Architect Spores clarified that the funding would support both outreach and planting, with estimated costs of about $465 per tree; emphasized that grassroots partnerships help stretch available resources; and noted that community-based programs offer the greatest long-term value.

Council Member Andrews emphasized reducing the heat island effect, incentivizing businesses to plant more trees, and ensuring programs are funded through in-lieu fees without impacting the General Fund ; called for coordination with partners such as the Bay Area Water Supply and Conservation Agency (BAWSCA) on water and fire safety and the Clean and Green Commission for outreach ; emphasized strategic tree placement for economic and aesthetic benefits ; and suggested renaming “Master Plan” to a term such as “Tree Canopy Action Plan” to avoid terminology with connotations of subordination.

Council Member Zermeño supported the plan and proposed three focus areas: heritage tree identification, tree count, and fruit tree planting . Landscape Architect Spores clarified that tree inventory and heritage tree identification are already being addressed through the City’s Planet Geo system and Tree Preservation Ordinance.

Council Member Bonilla Jr. expressed support for allocating 15 percent of in -lieu fees towards program administration , supported the community projects, partnerships, and programs with an emphasis on applying a strong equity focus, ensuring underserved areas are prioritized.

23 12 | A p r i l 7 , 202 6
Council Member Roche supported the plan and prioritizing social equity programs and suggested that any unspent funds from planning studies be redirected to community equity programs; and raised the idea of coordinating with the permitting/planning process to educate homeowners about tree planting opportunities during renovations.

Council Member Goldstein supported the 15% program administration fee and called for focusing canopy expansion on currently neglected areas such as Tennyson Road; asked about and confirmed the continued existence of a tree giveaway program (funded through a grant) and requested renewed outreach promoting it , provided it does not draw from the General Fund.

Mayor Salinas expressed general support for the plan ; noted the need for funding support for tree trimming, which is a significant cost burden for many homeowners; supported Council Member Andrews’ suggestion to rename the “Master Plan” to “Tree Canopy Action Plan” and reiterated the need to expand tree coverage citywide.

LEGISLATIVE BUSINESS

14. Fiscal Year 2026 Salary Plan Amendment: Adopt a Resolution Approving an Amendment to the City of Hayward Salary Plan for Fiscal Year 2026 (Report from Human Resources Director Tecson) LB 26-006

Staff report submitted by Human Resources Director Tecson , dated April 7, 2026, was filed.

Mayor Salinas forewent staff’s presentation.

Council Member Syrop asked for clarification on the funding source for the salary plan amendment and whether it would impact the General Fund. Human Resources Director Tecson clarified that the costs are covered by Water Enterprise, Sewer, and Stormwater funds. Council Member Syrop further confirmed that these funds operate such as self-sustaining businesses and that the salary adjustments are already built into existing labor agreements.

There being no public comment, Mayor Salinas opened and closed the public hearing at 9:13 p.m.

It was moved by Council Member Goldstein, seconded by Council Member Andrews, and carried unanimously, to adopt the resolution.

AYES: COUNCIL MEMBERS Andrews, Bonilla Jr., Goldstein, Roche, Syrop, Zermeño
MAYOR Salinas
NOES: None
ABSENT: None
ABSTAIN: None

24 CITY COUNCIL MEETING
777 B Street, Hayward, CA 94541
Council Chambers
https://hayward.zoom.us/j/81854985923?pwd=y8dGdMaQ2EA9OQk1TEDLsEhSda30xG.1 Tuesday, April 7, 2026, 7:00 p.m.

Resolution 26-040, “ Resolution Approving the Amended Fiscal Year 2026 Salary Plan Designating Positions of Employment in the City of Hayward and Salary Range; and Superseding Resolution No. 25-208 and all Amendments Thereto”

COUNCIL REPORTS AND ANNOUNCEMENTS

Council Member Syrop recognized Council Member Andrews’ tree planting efforts.

COUNCIL REFERRALS

There were none.

ADJOURNMENT

Mayor Salinas adjourned the City Council meeting at 9:15 p.m.

APPROVED

__________________________________________________________ Mark Salinas
Mayor, City of Hayward

ATTEST:

__________________________________________________________ Miriam Lens
City Clerk, City of Hayward
25 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-108
DATE: April 21, 2026
TO: Mayor and City Council
FROM: Director of Library Services

SUBJECT
Affirm the Appointment of a New Hayward Poet Laureate for the Period of April 2026 - March 2028

RECOMMENDATION
That the City Council adopts a resolution (Attachment II) to establish Mo Kim-Tong as the Hayward Poet Laureate from April 21, 2026, through March 31, 2028.

SUMMARY
Based on the success of the Hayward Poet Laureate Program (Program) since its inception in 2015, Hayward Public Library staff was directed by the Mayor to create a competitive process by which future Poet Laureate appointments would be made with the approval of the City Council. Following the application process and the review of written and video material, Mo Kim-Tong (“Mo”) has been selected to be the next Poet Laureate of Hayward and shall serve in this capacity through March 31, 2028. Mo shall receive a stipend in the amount of $1,000 for the entire 2-year tenure.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/17/2026Page 1 of 1
powered by Legistar™
26

DATE: April 21, 2026

TO: Mayor and City Council

FROM: Director of Library Services

SUBJECT: Affirm the Appointment of a New Hayward Poet Laureate for the Period of April 2026 - March 2028

RECOMMENDATION

That the City Council adopts a resolution (Attachment II) to establish Mo Kim-Tong as the Hayward Poet Laureate from April 21, 2026, through March 31, 2028.

SUMMARY

Based on the success of the Hayward Poet Laureate Program (Program) since its inception in 2015, Hayward Public Library staff was directed by the Mayor to create a competitive process by which future Poet Laureate appointments would be made with the approval of the City Council. Following the application process and the review of written and video material, Mo Kim-Tong (“Mo”) has been selected to be the next Poet Laureate of Hayward and shall serve in this capacity through March 31, 2028. Mo shall receive a stipend in the amount of $1,000 for the entire 2-year tenure.

FISCAL IMPACT

The appointed Hayward Poet Laureate receives a $1,000 stipend for their 2-year tenure to help defray the cost of travel and materials and to recognize the significant contribution of time and service the Poet Laureate makes to the Hayward community. This stipend is included in the adopted FY 2026-27 operating budget, so no additional appropriation is needed.

BACKGROUND AND DISCUSSION

The City Council established the Hayward Poet Laureate Program in 2015 to raise awareness of the power of poetry and other forms of literature. The title of Poet Laureate of Hayward has been held by two poets since the inception of the program. An application process to find the next Poet Laureate of Hayward was open from February 24, 2026 through March 17, 2026.

27

The application process was open to poets 18 years of age or older, who live within the city limits of incorporated Hayward. Each applicant was asked to submit between three (3) and five (5) original works of poetry demonstrating commitment to, and mastery of, the art and craft of poetry in any style or form; submit a brief paragraph describing why the applicant wants to be Hayward’s Poet Laureate and who or what inspires them to write poetry; and submit a video no longer than five (5) minutes of one poem read aloud as if to a large audience.

The selected poet laureate is expected to promote creativity and the appreciation of poetry and the literary arts, write at least two (2) poems annually dedicated to Hayward or major occasions or current events affecting Hayward residents, as and when mutually agreed upon, and attend between one (1) and four (4) City of Hayward and/or literary events annually and read or otherwise perform their poetry at these events. They may be invited to other events also.

Selected Candidate: Mo Kim-Tong

Mo Kim-Tong was selected from a field of applicants to be the next Poet Laureate of Hayward because of the quality and depth of his poetry, his enthusiasm and the potential for inspiring future poets and youth, as well as the passion of delivery in the video that was submitted.

STRATEGIC INITIATIVES

This agenda item relates to the Council’s Strategic Initiative to Enhance Community Safety and Quality of Life by Implementing Community Enrichment.

Prepared by: Melissa Burkley, Management Analyst I

Recommended by: Jayanti Addleman, Director of Library Services

Approved by:

________________________________
Jennifer Ott, City Manager

28 ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 26-____

Introduced by Council Member _________

RESOLUTION TO AFFIRM THE APPOINTMENT OF A NEW HAYWARD POET LAUREATE EFFECTIVE APRIL 21, 2026.

WHEREAS, the Hayward City Council established the Hayward Poet Laureate Program in 2015 to raise awareness of the power of poetry and other forms of literature; and

WHEREAS, based on the past success of the Hayward Poet Laureate Program, the Mayor directed Hayward Public Library staff to create a competitive process by which future Poet Laureate appointments would be made with the approval of the City Council; and

WHEREAS, following the acceptance of applications from poets living within City limits of incorporated Hayward, Mo Kim-Tong has been selected to be the next Poet Laureate of Hayward; and

WHEREAS, the Hayward Poet Laureate will act as an ambassador representing the City of Hayward in the local literary arts community and representing poetry in the wider arts community; and

WHEREAS, the Hayward Poet Laureate will r epresent the City in a professional and positive manner; and

WHEREAS, the Hayward Poet Laureate will a ttend between one and four City of Hayward or literary events annually, and they will read or otherwise perform their poetry at these events and may attend additional events at their discretion; and

WHEREAS, the Hayward Poet Laureate will w rite at least two poems annually dedicated to Hayward or major occasions or current events affecting Hayward residents; and

WHEREAS, the Hayward City Council approves that a stipend in the amount of $1,000 for the entire 2-year tenure be provided to the appointed Poets Laureate to help defray the cost of the Poet Laureate’s travel and materials, and to recognize the significant contribution of time and service that the Poet Laureate makes to the Hayward community.

29 ATTACHMENT II

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby affirms the continuance of the Hayward Poet Laureate Program; and

BE IT FURTHER RESOLVED that the City Council of the City of Hayward hereby appoints Poet Mo Kim-Tong to serve as the Hayward Poet Laureate effective April 21, 2026 through March 31, 2028.

IN COUNCIL, HAYWARD, CALIFORNIA __________2026.

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

30 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-120
DATE: April 21, 2026
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with Pavement Engineering, Inc., Increasing the Maximum Compensation by $572,225, for a Total Maximum Compensation Amount Not-to-Exceed $911,245 to Provide Engineering Services for the Fiscal Year 2026-27 Pavement Improvement Project, Project No. 05360

RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI) to provide engineering services for the Fiscal Year 27 Pavement Improvement Project (FY27 PIP), increasing the maximum compensation by $572,225, for a total not-to-exceed maximum compensation of $911,245.

SUMMARY
Staff have initiated the design phase for the FY27 PIP (05360) and are seeking professional engineering services to finalize the project design and provide construction support.

Under the existing PSA, PEI provides engineering services for the FY26 PIP. An amendment No. 1 to the existing PEI PSA, dated June 16, 2025, is needed to extend the scope of the Agreement to include engineering services for the upcoming FY27 PIP.

PEI will provide engineering services to evaluate pavement conditions, recommend pavement treatment, measure field quantities, design curb ramps upgrades, and provide construction support for the FY27 PIP.

The project budget for the FY27 PIP of $12,350,000 is funded via the Gas Tax, Road Repair and Accountability Act (RRAA) Senate Bill 1 (SB1), Measure BB, Vehicle Registration Fees, and Street System Improvement funds.

ATTACHMENTS
CITY OF HAYWARD Printed on 4/17/2026Page 1 of 2
powered by Legistar™
31 File #:CONS 26-120
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/17/2026Page 2 of 2
powered by Legistar™
32

DATE: April 21, 2026

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with Pavement Engineering, Inc. , Increasing the Maximum Compensation by $ 572,225, for a Total Maximum Compensation Not-to-Exceed $911,245 to Provide Engineering Services for the FY27 Pavement Improvement Project, Project No. 05360

RECOMMENDATION

That the City Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 1 to the Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI) to provide engineering services for the F iscal Year 27 Pavement Improvement Project ( FY 27 PIP) , increasing maximum compensation by $572,225, for a total maximum compensation not-to-exceed $911,245.

SUMMARY

Staff have initiated the design phase for the FY27 PIP (05360) and are seeking professional engineering services to finalize the project design and provide construction support.

Under the existing PSA dated June 16, 2025, PEI provides engineering services for the FY26 PIP. An amendment No. 1 to the existing PEI PSA is needed to extend the scope of the Agreement to include engineering services for the upcoming FY27 PIP.

PEI will provide engineering services to evaluate pavement conditions, recommend pavement treatment, measure field quantities, design curb ramps upgrades, and provide construction support for the FY27 PIP.

The project budget for the FY 27 PIP of $ 12,350,000 is funded via the Gas Tax, Road Repair and Accountability Act (RRAA) Senate Bill 1 (SB1), Measure BB, Vehicle Registration Fees, and Street System Improvement funds.

FISCAL IMPACT

There is no General Fund or Measure C contribution to this project. 33

The estimated project funding sources are as follows:
210 - Gas Tax $750,000
211 – RRAA (SB1) $4,500,000
212 - Measure BB – Local Transportation $4,300,000
218 – Vehicle Registration Fee $700,000
450 – Street System Improvements $2,100,000
Total: $12,350,000

BACKGROUND

On June 3 , 2025
1, Council authorized the City Manager to execute a PSA with PEI in an amount not-to-exceed $339,020 for engineering services for the FY26 PIP.

PEI has extensive experience providing engineering services for City’s annual pavement projects, such as those spanning FY19 to FY26.

Staff is currently undertaking the street selection for the FY27 PIP where Pavement Condition Index (PCI), location equity, public input, and funding availability are considered.

Staff recommends PEI to provide the engineering services for analysis, design, and construction support for the project.

DISCUSSION

The scope of work for this PSA consists of the following six tasks:

Task 1 – Project Management/Coordination:

PEI will manage the deliverables, project schedule, and communication with the City of Hayward.

Task 2 – Street Investigation/Engineering Review:

PEI will visually evaluate the pavement condition of each of the proposed project streets. The review will confirm the appropriate pavement treatment for each street, such as pavement rehabilitation, preventive maintenance and resurfacing, among other options. This task will allow staff to refine the project budgets and identify any specific problem areas.

Task 3 – Pavement Evaluation on Pavement Rehabilitation:

PEI will perform a pavement evaluation on each street segment to determine the most cost- effective rehabilitation treatments based on structure requirements, reflective cracking requirements, longevity, and economy.

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=7420492&GUID=1CC7F335-095E-4DDC-B288- DAB76D58554E&Options=&Search=

34

Task 4 – Measurement of Field Quantities:

PEI will provide field site evaluations for each of the locations identified on the project streets list to measure and record all pertinent field quantities, such as location of crack sealing, dig-outs, and other pavement repairs.

Task 5 – Curb Ramp Design:

PEI will assist the City with curb ramp designs related to this project. This task involves designing Americans with Disabilities Act ( ADA) ramps in the field to provide limits of removal and quantities of work.

Task 6 – Construction Support / Mark Pavement Repairs:

PEI will mark all required pavement repairs in the field. PEI will annotate any changed quantities and provide a revised quantity summary to the City at the completion of the field work.

PEI is currently providing construction support for the FY26 PIP . This amendment is necessary because the actual pavement centerline miles doubled from the original scope.

The original scope included assessment of 27 centerline miles of pavement while the actual is 60 centerline miles. Also, crack seal treatment was not included in the original scope and added after the start of PEI’s work. Finally, this amendment would initiate work on the FY27 PIP.

Many of the included improvements such as bike facilities and ADA -compliant curb ramps on Industrial Blvd, Industrial Pkwy SW, Breakwater Ave, B Street, and other various streets would significantly benefit bicycle and pedestrian access.

ECONOMIC IMPACT

The project will improve pavement conditions and generate economic benefits by:
• Reducing travel time and congestion
• Lowering fuel consumption and vehicle operating costs • Attracting business investment
• Increasing property values and neighborhood desirability • Reducing vehicle traffic through added bike lanes
• Creating local construction jobs under the Community Workforce Agreement

STRATEGIC ROADMAP

This agenda item supports the FY25 Strategic Roadmap of Invest in Infrastructure, Objective 1: Invest in multi-modal transportation. Specifically, this item relates to the implementation of the following project(s):

• FM2 - # of miles of bike lanes added Transportation
• FM3 - # of miles of repaving completed Transportation

35

SUSTAINABILITY FEATURES

The project requires the contractor to recycle all construction and demolition debris generated from the project.

This project is consistent with City’s Complete Streets Policy and improves travel for all users including:

• Improved pavement for motorists
• Additional bike lanes and sharrows for cyclists
• More visible pavement markings for pedestrians, including near school zones • New or upgraded curb ramps to meet the recently revised Caltrans standards for pedestrians

The project satisfies the following 2040 General Plan policies:

• PFS-7.10 Recycled Products or Processes for Capital Projects • HQL-2.5 Safe Routes to School
• HQL-2.6 Education on Sharing the Road
• M-1.7 Eliminate Gaps (in pedestrian networks)
• M-3.1 Serving All Users
• M-5.1 Pedestrian Needs
• M-5.6 Safe Pedestrian Crossings
• M-6.2 Encourage Bicycle Use

PUBLIC CONTACT

There is no public contact associated with this action.

NEXT STEPS

If Council approves this request, the City Manager will execute Amendment No. 1 to the Agreement with PEI increasing the PSA by $572,225 for a total maximum compensation amount not-to-exceed $911,245. Once Amendment No. 1 is executed, PEI’s service associated with FY 27 PIP will be gin in June 2026 and is anticipated to be completed by November 2026.

36

Prepared by: Yama Farouqi, Senior Civil Engineer

Reviewed by: Dave Hung, Acting Deputy Director of Public Works – Engineering

Recommended by: Alex Ameri, Director of Public Works

Approved by:

______________________________
Jennifer Ott, City Manager
37 ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 26-____

Introduced by Council Member _________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PAVEMENT ENGINEERING, INC., TO PROVIDE ENGINEERING SERVICES FOR THE F ISCAL YEAR 27 PAVEMENT IMPROVEMENT PROJECT, PROJECT NO. 05360

WHEREAS, the City of Hayward and Pavement Engineering, Inc. , entered into an agreement for Professional Services on June 16, 2025 for engineering services for pavement rehabilitation and preventive maintenance; and

WHEREAS, there is a need for professional engineering services for the F iscal Year 27 Pavement Improvement Project.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hayward that the City Manager is hereby authorized and directed to execute, on behalf of the City of Hayward, an amendment to the agreement with Pavement Engineering, Inc., for additional services associated with the FY27 Pavement Improvement Project increasing the maximum compensation in the amount of $572,225 for a total maximum compensation not-to-exceed $911,245, in a form approved by the City Attorney.

38 ATTACHMENT II

IN COUNCIL, HAYWARD, CALIFORNIA, , 2026

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward
39 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-129
DATE: April 21, 2026
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Approving Addendum No. 1 and No. 2 and Awarding a Contract to SubTerra Construction, Inc. for the A Street Sewer Line Replacement Project, Project No. 07831, in a Not-to-Exceed Amount of $4,150,449

RECOMMENDATION
That the City Council adopts the attached resolution (Attachment II) approving Addendum No. 1 and No. 2, providing minor revisions to the project specifications and plans; and awarding the construction contract to SubTerra Construction, Inc., for the A Street Sewer Line Replacement Project, Project No. 07831, in an amount of $3,773,135 and approving $377,314 in administrative construction contingency for a total contract amount not-to-exceed $4,150,449.

SUMMARY
The Public Works & Utilities Department replaces the City’sundersized or structurally damaged sewer mains through annual capital improvement projects. The Sewer Line Replacement Project FY24 will improve the capacity and maintain the operability of the sewer collection system by replacing approximately 5.6 miles of existing vitrified clay pipe (VCP), asbestos cement pipe (ACP), and polyvinyl chloride (PVC) pipe ranging in diameter from 6 to 12-inch with new 8, 10, 12, 16, or 24-inch PVC or high- density polyethylene (HDPE) pipe. This project includes twenty-nine locations throughout the City and design anticipated to be completed in summer 2026. To avoid delaying the planned paving rehabilitation of A Street as part of the FY26 Pavement Improvement Project (PIP), the A Street portion of the Sewer Line Replacement Project FY24 has been advanced ahead of schedule with the design completed in February and the public bidding process completed in March. Expediting this work will ensure that the necessary sewer infrastructure updates are completed prior to the paving improvement, thereby allowing A Street to be resurfaced as originally planned.

On March 24, 2026, seven (7) bids were received. The low bid was $3,773,135 which is $579,865, or

13.3%, below the Engineer’s estimate of $4,353,000. Staff is requesting City Council’s approval of Addendum No. 1 and No. 2, which provided minor revisions to clarify the specifications/plans, and awarding the construction contract to the lowest responsible bidder, SubTerra Construction, Inc, in the amount of $3,773,135, and approving $377,314 in Administrative Construction Contingency (change CITY OF HAYWARD Printed on 4/17/2026Page 1 of 2
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40 File #:CONS 26-129
amount of $3,773,135, and approving $377,314 in Administrative Construction Contingency (change orders).

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/17/2026Page 2 of 2
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41

DATE: April 21, 2026

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Approving Addendum No. 1 and No. 2 and Awarding a Contract to SubTerra Construction, Inc . for the A Street Sewer Line Replacement Project , Project No. 07 831, in a Not-to-Exceed Amount of $4,150,449

RECOMMENDATION

That the City Council adopts the attached resolution (Attachment II) approving Addendum No. 1 and No. 2, providing minor revisions to the project specifications and plans ; and awarding the construction contract to Sub Terra Construction, Inc ., for the A Street Sewer Line Replacement Project, Project No. 07 831, in an amount of $ 3,773,135 and approving $377,314 in administrative construction contingency for a total contract amount not-to- exceed $4,150,449.

SUMMARY

The Public Works & Utilities Department replaces the City’s undersized or structurally damaged sewer mains through annual capital improvement projects. The Sewer Line Replacement Project FY24 will improve the capacity and maintain the operability of the sewer collection system by replacing appr oximately 5.6 miles of existing vitrified clay pipe (VCP), asbestos cement pipe (ACP), and polyvinyl chloride (PVC) pipe ranging in diameter from 6 to 12-inch with new 8, 10, 12, 16, or 24-inch PVC or high-density polyethylene (HDPE) pipe. This project includes twenty-nine locations throughout the City and design anticipated to be completed in summer 2026. To avoid delaying the planned paving rehabilitation of A Street as part of the FY26 Pavement Improvement Project (PIP), the A Street portion of the Sewer Line Replacement Project FY24 has been advanced ahead of schedule with the design completed in February and the public bidding process completed in March. Expediting this work will ensure that the necessary sewer infrastructure updates are completed prior to the paving improvement, thereby allowing A Street to be resurfaced as originally planned.

On March 24, 2026 , seven (7) bids were received. The low bid was $ 3,773,135 which is $579,865, or 13.3%, below the Engineer’s estimate of $ 4,353,000. Staff is requesting City Council’s approval of Addendum No. 1 and No. 2, which provided minor revisions to clarify the specifications/plans, and awarding the construction contract to the lowest responsible bidder, SubTerra Construction, Inc, in the amount of $3,773,135, and approving $377,314 in Administrative Construction Contingency (change orders). 42

FISCAL IMPACT

There are no impacts to the General Fund or Measure C.

The estimated costs for the A Street Sewer Line Replacement Project are as follows:

Construction Contract $3,773,135
Administrative Construction Contingency $377,314
Professional Engineering Services – Consultant $241,400 Inspection & Testing & Permitting $176,151
Construction Administration – City Staff $267,000

Total $4,835,000

The adopted FY26 CIP includes $4,835,000 for the A Street Sewer Line Replacement Project, Project No. 07831, in the Sewer Replacement Fund 611.

BACKGROUND

The City’s current Capital Improvement Program (CIP) includes funding to replace the City’s undersized or structurally damaged sewer mains through annual sewer line replacement projects. The City operates approximately 325 miles of sanitary sewer mains. The Utilities Division staff performs regular sewer main cleaning and has an ongoing program to monitor and inspect the condition of the City’s sanitary sewer collection system using closed circuit television (CCTV) technology. The inspection is performed by placing a camera, mounted on tracks, inside a sewer pipe and remotely guiding it through the length of the pipe to identify structurally damaged sewer mains for repair or replacement.

The A Street Sewer Line Replacement Project consists of replacing 1,700 linear feet of 6-inch VCP with 8-inch HDPE pipe by pipe bursting and open trench, replacing 3,000 linear feet of 12-inch VCP with 16 -inch HDPE pipe by pipe bursting and open trench, an d providing a Cured-In-Place Pipe (CIPP) Lining for 1,100 linear feet of an existing 27 -inch RCP pipe.

Traditional open-trench sewer repair involves excavating a trench of approximately two to four feet in width and to the depth of the damaged or undersized pipe. Once the sewer main is exposed, the damaged or undersized section is removed and replaced with new pipe. At the same time, a portion of the existing sewer laterals that connect to the sewer are replaced and services are restored. When the repair is complete, the open trench is backfilled, compacted, and paved to match the original pavement section.

The pipe bursting method uses a bursting head that is pulled through the existing pipe and pushes the pipe outward until it breaks apart. At the same time, the bursting head pulls the new pipe behind it and fills the space created by the old pipe with the new pipe. The CIPP technique involves inserting a resin- impregnated flexible tube into the pipe, inflating, and curing with hot water or steam forming a structurally sound, water -tight new pipe within a pipe that has all the structural properties of a stand-alone pipe. 43

DISCUSSION

On February 17, 20261, Council approved the plans and specifications for the project and called for bids to be received on March 24, 2026.

On March 24, 2026, the City received seven (7) bids for the project, ranging from $3,773,135 to $ 6,271,888. SubTerra Construction, Inc submitted the low est bid in the amount of $3,773,135, which is approximately 13.3% below the Engineer’s estimate of $4,353,000. The average of the seven (7) bids received was $5,084,773 which is approximately 16.8% above the Engineer’s estimate. An additional $377,314 (or 10% of the contract amount) is included for administrative construction contingency in the event additional funds are needed for unforeseen conditions and changes during construction.

ECONOMIC IMPACT

The community will benefit from the project, including the continued operability and serviceability of the sewer collection system. Furthermore, robust and reliable sewer infrastructure can help foster economic development and viability in the City.

Replacing the sewer main and appurtenances are part of an effort to, pursuant to City Council direction, modernize and upgrade existing infrastructure. The project will reduce operations and maintenance costs associated with servicing the undersized and structurally defective sewer mains. In addition, staff time attending to issues related to high frequency maintenance and sanitary sewer overflows will be reduced.

On June 24, 20 25
2, City Council passed a resolution authorizing a Community Workforce Agreement (CWA) with the Alameda County Building Trades Council (BTC), which applies to City projects with construction costs of $1,000,000 or more. The agreement requires contractors to utilize local union hiring halls, encourages the employment of Hayward residents and Hayward Unified School District graduates, and requires workers to pay applicable union dues and contribute to other benefit trust fund s. The CWA agreement applies to th e A Street Sewer Line Replacement Project as its construction cost exceeds $1,000,000.

STRATEGIC ROADMAP

This agenda item supports the Strategic Roadmap, which includes Invest in Infrastructure as one of the strategic priorities. Specifically, this item relates to the implementation of Objective 4: Invest in Water Supplies, Sanitation Infrastructure & Storm Sewers under “Invest in Infrastructure:”

N20: Replace an average of 2.5 miles of sewer pipelines annually

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=7882901&GUID=B5E37281-F5DA-4755-B255- 4F189116BF13&Options=Advanced&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=7437057&GUID=2CA848AA-3F0F-4AE9-A53E- 2309AEDED8CC&Options=Advanced&Search=
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SUSTAINABILITY FEATURES

The repair and replacement of deteriorating sewer lines reduces the risk of sewer overflows, which can cause untreated wastewater to flow into public waterways.

PUBLIC CONTACT

Prior to and during construction, notices will be provided to affected residents, property, and business owners to inform them of the nature and purpose of the work, potential impacts, work schedule and City contact for additional information. In addition, staff will separately contact any large employers and schools that may be affected by the project and coordinate work to minimize impact.

NEXT STEPS

The following schedule has been developed for this project:

Award Construction Contract April 21, 2026
Notice to Proceed May 2026
Construction Completion August 2026

Prepared by: Derek Pham, Senior Utilities Engineer

Reviewed by: Zaheer Shaikh, Utilities Engineering Manager

Recommended by: Alex Ameri, Director of Public Works

Approved by:

______________________________
Jennifer Ott, City Manager
45 ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 26-_____

Introduced by Council Member___________

RESOLUTION APPROVING ADDENDUM NO. 1 AND NO. 2 , AWARDING A

CONTRACT TO SUBTERRA CONSTRUCTION, INC FOR THE A STREET SEWER LINE REPLACEMENT PROJECT, PROJECT NO. 07831, IN AN AMOUNT NOT TO EXCEED $4,150,449

WHEREAS, by Resolution No. 26-011 on February 17, 2026, the City Council approved the plans and specifications for the A Street Sewer Line Replacement Project, Project No. 07831, and called for bids to be received on March 24, 2026; and

WHEREAS, Addendum No. 1 and No. 2 were issued to make minor revisions to the specifications and plans; and

WHEREAS, on March 24, 2026, seven (7) bids were received ranging from $3,773,135 to $6,271,888. The low bid, submitted by SubTerra Construction, Inc, is approximately 13.3% below the engineer’s estimate of $4,353,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward hereby approves and adopts Addendum No. 1 and No. 2 as part of the plans and specifications for the project; and

BE IT FURTHER RESOLVED that SubTerra Construction, Inc, of San Francisco , CA, is hereby awarded the contract for the A Street Sewer Line Replacement Project, Project No. 07831, in accordance with the plans and specifications adopted therefore and on file in the office of the City Clerk of the City of Hayward, at and for the price named and stated in the final proposal of the hereinabove specified bidder, and all other bids are hereby rejected ; and

BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute an agreement with SubTerra Construction, Inc . in an amount of $ 3,773,135 and approving $377,314 in administrative construction contingency for the project, for a total contract amount not-to-exceed $4,150,449 in a form to be approved by the City Attorney.

46

IN COUNCIL, HAYWARD, CALIFORNIA, , 2026

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

47 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-134
DATE: April 21, 2026
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with Advanced Mobility Group, Inc., to 1) Extend the Term of Agreement by One Year, 2) Update the Agreement to Allow Two Additional One-Year Extensions, and 3) Increase the Contract Amount by $250,000 Annually for a Total Not-to-Exceed Amount of $1,000,000 for the One-Year Extension and $1,500,000 for the Two Additional Extensions

RECOMMENDATION
That the City Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 1 to the existing Professional Services Agreement (PSA) with Advanced Mobility Group, Inc. (AMG) to continue on-call transportation consulting. The Amendment would 1) extend the term of agreement by one year through June 30, 2027, 2) update the agreement to allow two additional one-year extensions through June 30, 2029, and 3) increase the contract amount by $250,000 annually for a total not-to-exceed amount of $1,000,000 for one-year extension and not-to-exceed amount of $1,500,000 for the two additional extensions.

SUMMARY
The City entered into a three-year agreement with AMG on June 28, 2023, to provide on-call transportation engineering design and related services, which expires June 30, 2026. To continue receiving on-call transportation consulting services, staff recommends that City Council adopt a resolution authorizing the City Manager to extend the term of agreement by one year through June 30, 2027, and update the agreement to allow two additional one-year extensions, for a total of three additional years, through June 30, 2029. In addition, the resolution authorizes the City Manager to increase the contract amount by $250,000 annually.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
CITY OF HAYWARD Printed on 4/17/2026Page 1 of 2
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48 File #:CONS 26-134
CITY OF HAYWARD Printed on 4/17/2026Page 2 of 2
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DATE: April 21, 2026

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Professional Services Agreement with Advanced Mobility Group, Inc., to 1) Extend the Term of Agreement by One Year, 2) Update the Agreement to Allow Two Additional One-Year Extensions, and 3) Increase the Contract Amount by $250,000 Annually for a Total Not -to-Exceed Amount of $1,000,000 for the One-Year Extension and $1,500,000 for the Two Additional Extensions

RECOMMENDATION

That the City Council adopts a resolution (Attachment II) authorizing the City Manager to execute Amendment No. 1 to the existing Professional Services Agreement (PSA) with Advanced Mobility Group, Inc. (AMG) to continue on- call transportation consulting . The Amendment would 1) extend the term of agreement by one year through June 30, 2027, 2) update the agreement to allow two additional one -year extensions through June 30, 2029, and 3) increase the contract amount by $250,000 annually for a total not-to-exceed amount of $1,000,000 for one-year extension and not-to-exceed amount of $1,500,000 for the two additional extensions.

SUMMARY

The City entered into a three-year agreement with AMG on June 28, 2023, to provide on-call transportation engineering design and related services , which expires June 30, 2026. To continue receiving on- call transportation consulting services, staff recommends that City Council adopt a resolution authorizing the City Manager to extend the term of agreement by one year through June 30, 2027 and update the agreement to allow two additional one-year extensions, for a total of three additional years, through June 30, 2029. In addition, the resolution authorizes the City Manager to increase the contract amount by $250,000 annually.

FISCAL IMPACT

The impact of this amendment on the General Fund and Measure C is none to minimal.

Currently the annual contract for AMG’s on- call services is $ 250,000. This amendment 50

maintains that annual amount, with no annual increase requested during this period. This reflects a continued commitment to fiscal stability and responsible stewardship of resources.

The majority of the contract increase will be funded through appropriated budgets in the City’s Capital Improvement Program (CIP) as AMG provides consulting services on specific CIP projects. A majority of the Transportation CIP projects are funded by special revenues, such as Gas Tax and Measure BB. The remaining costs are related to development and encroachment plan reviews, which is a City service provided by the Transportation Division, and are budgeted in the General Fund. These costs are currently offset by associated plan review fees in the Master Fee Schedule (MFS). The Finance Department is bringing the MFS updates, which will reflect the most updated costs of service and fees, to City Council for approval on April 21, 2026.

BACKGROUND AND DISCUSSION

AMG has provided on-call transportation consulting services to the City since 2018. AMG’s scope of work includes various transportation engineering services, including signal design & operations, development/improvement plan review, citizen request management, neighborhood traffic calming, grant writing, and outreach. The previous contract expired on June 30, 2023.

In 2023, due to key vacancies in the Transportation Division, the Public Works & Utilities Department sought to pre -qualify firms to provide on- call transportation engineering services. A Request for Proposals (RFP) was prepared by staff and released to eight firms and posted on the City’s website on March 13, 2023. Staff evaluated two proposals and determined that AMG was more qualified for the services needed, based on their experience in providing similar services to the City and the firm’s competitive r ate structure.

On May 23, 20231, City Council authorized the City Manager to execute a PSA with AMG for a total amount of $750,000 over three -years. The current three- year agreement was executed on June 28, 2023, with an effective date from July 1, 2023, to June 30, 2026. The existing PSA includes language regarding City’s right to extend the term of the agreement in intervals of one month.

AMG’s services have been used to increase staff capacity, provide expertise, and deliver projects on time. The Transportation Division has been using AMG’s support on tasks such as traffic control plan review, managing resident requests through Access Hayward, grant applications, development/improvement plan review, signal timing analysis, and providing technical assistance and upgrades to the City’s traffic signal system infrastructure.

The Transportation Division’s current workload and staff vacancies require continuous on- call transportation consulting services to implement planned projects over the next three years.

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=6230210&GUID=94F0338A-205B-4D08-8CB5-2E00D2D7ED02 51

ECONOMIC IMPACT

This PSA provides significant benefits to Hayward residents, businesses, and patrons by facilitating timely transportation projects and improving traffic operations.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority to Invest in Infrastructure. Specifically, this item relates to the implementation of the following project:
• Project N1: Continue to implement major corridor traffic calming initiatives

Additionally, this item will also support Mobility Element goals in the Hayward 2040 General Plan, including providing complete streets, balancing multimodal systems , improving pedestrian facilities and bikeways, transportation demand management, and safe movement of goods throughout the City.

SUSTAINABILITY FEATURES

This agenda item supports mobility goals in the City’s 2040 General Plan, primarily the provision of a multi- modal system of transportation facilities and services. Transportation engineering services support projects that also benefit residents of Hayward by improving air quality and reducing greenhouse gas emissions.

NEXT STEPS

If City Council approves, the City Manager will execute Amendment No. 1 to the existing PSA with AMG.

Prepared by: Jade Kim, Assistant Transportation Engineer Elli Lo, Senior Management Analyst

Recommended by: Alex Ameri, Director of Public Works

Approved by:

______________________________
Jennifer Ott, City Manager
52 ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 26-____

Introduced by Council Member _________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH ADVANCED MOBILITY GROUP, INC., TO EXTEND THE TERM OF AGREEMENT BY ONE

YEAR, UPDATE THE AGREEMENT TO ALLOW INTERVALS OF ONE YEAR

EXTENSION FOR THREE ADDITIONAL YEARS, AND INCREASE THE CONTRACT AMOUNT BY $250,000 ANNUALLY FOR A TOTAL MAXIMUM COMPENSATION NOT-TO-EXCEED $ 1,000,000 FOR ONE YEAR AND $1,500,000 FOR THREE

ADDITIONAL YEARS TO CONTINUE ON -CALL TRANSPORTATION

CONSULTING

WHEREAS, the City entered a three- year on-call transportation consulting services agreement with Advanced Mobility Group , Inc., (AMG) on June 28, 2023, with the effective date from July 1, 2023, to June 30, 2026. The total maximum compensation for that period was established not-to-exceed $750,000, and the current term allows for contract extension in intervals of one month by written notice to Consultant; and

WHEREAS, AMG has been providing various on -call transportation engineering services, including signal design & operations, development/improvement plan review, citizen request management, neighborhood traffic calming, grant writing, and outreach; and

WHEREAS, Transportation Division’s current workload and staff vacancies will require continuous on-call transportation consulting support, and the support requires continuous services longer than one-month extensions; and

WHEREAS, the majority of the contract increase will be funded through appropriated budgets in the City’s Capital Improvement Program (CIP) as AMG provides consulting services on specific CIP projects and the remaining costs, related to development and encroachment plan reviews, will be offset by associated plan review fees in the Master Fee Schedule.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Hayward that the City Manager is hereby authorized to execute Amendment No. 1 to the existing professional service agreement with Advanced Mobility Group , Inc. to extend the contract term by one year through June 30, 2027, update the agreement to allow intervals of one year extension for two additional years through June 30, 2029, and increase the contract amount by $250,000 annually for a total amount not-to-exceed $1,000,000 for the one year extension and $1,500,000 for the two additional one- year extensions, in a form approved by the City Attorney.

53

IN COUNCIL, HAYWARD, CALIFORNIA, , 2026

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward
54 CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-135
DATE: April 21, 2026
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Authorizing the City Manager to Execute the Alameda County Transportation Commission Master Programs Funding Agreement for Measure B, Measure BB, and Vehicle Registration Fee Direct Local Distribution Funds

RECOMMENDATION
That the City Council adopts a Resolution Authorizing the City Manager to Execute the Alameda County Transportation (CTC) Commission Master Programs Funding Agreements for Measure B, Measure BB, and Vehicle Registration Fee (VRF) Direct Local Distribution (DLD) Funds.

SUMMARY
The current Alameda CTC Master Programs Funding Agreements (MPFAs), executed in 2016, allow the City to receive disbursements of Measure B/BB/VRF DLD from Alameda CTC. These distributions provide support to locally identified transportation improvements among the City’slocal transportation, bicycle and pedestrian, mass transit, and paratransit programs. The MPFAs are set to expire on June 30, 2026.

Alameda CTC will enter with the City new MPFAs containing updated Implementation Guidelines (Attachment V). These MPFAs will ensure continued and uninterrupted distribution of DLD funds. The City will enter into two DLD MPFAs: A ten-year MPFA for the Measure BB and VRF DLD Program (Attachment III) and a one-year MPFA for the Measure B DLD Program (Attachment IV).

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III Measure BB/Vehicle Registration Fee Master Programs Funding Agreement Attachment IV Measure B Master Programs Funding Agreement Attachment V ACTC Implementation Guidelines
CITY OF HAYWARD Printed on 4/17/2026Page 1 of 1
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DATE: April 21, 2026

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT: Adopt a Resolution Authorizing the City Manager to Execute the Alameda County Transportation Commission Master Programs Funding Agreement for Measure B, Measure BB, and Vehicle Registration Fee Direct Local Distribution Funds

RECOMMENDATION

That the City Council a dopts a Resolution Authorizing the City Manager to Execute the Alameda County Transportation (CTC) Commission Master Programs Funding Agreement s for Measure B, Measure BB, and Vehicle Registration Fee (VRF) Direct Local Distribution (DLD) Funds.

SUMMARY

The current Alameda CTC Master Programs Funding Agreements (MPFAs), executed in 2016, allow the City to receive disbursements of Measure B/BB/VRF DLD from Alameda CTC.

These distributions provide support to locally identified transportation improvements among the City’s local transportation, bicycle and pedestrian, mass transit, and paratransit programs. The MPFAs are set to expire on June 30, 2026.

Alameda CTC and the City will enter into new MPFAs containing updated I mplementation Guidelines (Attachment V). These MPF As will ensure continued and uninterrupted distribution of DLD funds. The City will enter into two DLD MPFAs: A ten-year MPFA for the Measure BB and VRF DLD Program (Attachment III) and a one-year MPFA for the Measure B DLD Program (Attachment IV).

FISCAL IMPACT

This item does not impact the General Fund or Measure C . These external funding sources fund programs and projects that would otherwise require funding from the General Fund.

Execution of the MPFA prior to June 30, 2026, will allow uninterrupted flow of transportation-specific funds from Alameda CTC to the City from Measure BB, and VRF Direct 56

Local Distributions. The table below illustrates the estimated funds provided by each program for FY26.

Funding Source Local Streets & Roads Bicycle & Pedestrian Paratransit Measure BB1 $6.10 million $1.08 million $2.04 million
VRF2 $703,000 - -

Since Measure B sunset on March 31, 2022, the City is no longer receiving Measure B DLD funds. The Measure B MPFA will only be required if a DLD recipient has an existing DLD balance as of June 30, 2025 , such as City of Hayward , and will allow the City to continue to use the remaining balance up till June 30, 2027.

BACKGROUND

Alameda County voters approved Measure B funds in November 2000, and collection of the sales tax began on April 1, 2002. Agreements were executed with transit agencies, Alameda County, and local jurisdictions to receive Measure B pass through funds for fou r types of programs: bicycle and pedestrian; local streets and roads; mass transit; and paratransit.

Voters also approved the Measure F Alameda County VRF program on November 2, 2010.

The additional annual $10 per vehicle fee generates about $11 million per year countywide.

Voters approved Measure BB funds on November 4, 2014. Measure BB renewed the 0.5% Measure B transportation sales tax approved in 2000 and increased the tax by an additional

0.5%, resulting in a 1% sales tax throughout Alameda County dedicated to transportation expenses. The thirty -year plan proposed $7.8 billion in spending to improve and maintain transportation infrastructure and systems in the county.

These distributions provide support to locally identified transportation improvements among the City’s local transportation, bicycle and pedestrian, mass transit, and paratransit programs. Alameda CTC is responsible for the distribution of revenues generated through the Measure B, Measure BB, and the VRF p rograms. Over half of these revenues are distributed by formula directly to local jurisdictions, including the City of Hayward, to support locally managed transportation, bicycle and pedestrian, transit, and paratransit programs. These funds can only be used on transportation-related expenditures. To receive Measure B/BB/VRF D LD funds, the City is required to maintain a MPFA with the Alameda CTC. The MPFA identify the roles and responsibilities related to the DLD expenditures.

The current MPFA was approved by City Council on May 24, 2016 and executed on July 1, 2016. It enabled continued disbursement of Measure B/BB/VRF DLD funds through June 30, 2026. With the expir ation date approaching and to ensure continued and uninterrupted distribution of formula funds, Alameda CTC intends to execute a new MPFA with local jurisdictions, including the City of Hayward, by June 30, 2026.

1 https://www.alamedactc.org/wp-content/uploads/2026/02/FY25-26_Updated_Sales_Tax_Projections_01.2026.pdf 2 https://www.alamedactc.org/wp-content/uploads/2025/09/VRF_FY25-26_Projections_20250910.pdf 57

DISCUSSION

The proposed DLD MPFA contains no significant changes to the existing 2016 MPFA. Minor updates were made by Alameda CTC to correct outdated references and to separate Measure B from the Measure BB/VRF requirements. The City will enter into both of the DLD MPFAs:

A ten-year MPFA for the Measure BB and V RF DLD Program and a one- year MPFA for the Measure B DLD Program.

The 2016 MPFA included performance metrics pertaining to the use of DLD administered funds. The DLD performance metrics for the proposed MPFA has been updated to reflect current best practices and available data. The performance metrics reflect quantifiable data of universal investments such as the pavement condition index (PCI) for streets and roads, quantities of sidewalk or bike facility improvements, transit ridership, and trips provided/individuals served. The performance metrics serve to provide Alameda CTC information on service availability, service reliability, community impact, financial accountability, and delivery performance of projects and programs.

ECONOMIC IMPACT

The City currently uses DLD funds to fund various projects, operations, and maintenance of transportation infrastructure and programs. Ensuring the continued and uninterrupted flow of these funds will contribute to the modernization of the City’s transportation infrastructure and ensure it is kept in a state of good repair . This economically benefits all residents and regional commuters who rely on the City’s transportation infrastructure in their daily lives.

STRATEGIC ROADMAP

This agenda item supports the Strategic Priority of Invest in Infrastructure. This item is not specifically related to a project identified in the Strategic Roadmap. Staff is bringing forth this new item because it will allow disbursements of funds to the City to support many of the projects within the Invest in Infrastructure category.

SUSTAINABILITY FEATURES

Measure B, BB, and VRF DLD funds are used for funding various Transportation- related Public Works projects in the City. Many of these projects will support active transportation, transit, and the efficient flow of traffic, which will reduce greenhouse gas emissions.

PUBLIC CONTACT

The Alameda CTC presented the MPFA Implementation Guidelines before appropriate Almeda CTC Committees, which provide oversight on funds. On February 26, 2026, the Alameda CTC adopted the final MPFAs and Implementation Guidelines.

58

NEXT STEPS

If Council approves staff recommendations, the MPFAs will be executed by the City Manager prior to June 30, 2026 to ensure that Measure BB/VRF DLD funds continue to flow to the City and to ensure City’s ability to continue to utilize the remaining Measure B balance up till June 30, 2027.

Prepared by: Byron Tang, Principal Transportation Engineer Elli Lo, Senior Management Analyst

Recommended by: Alex Ameri, Director of Public Works

Approved by:

______________________________
Jennifer Ott, City Manager
59 ATTACHMENT II

HAYWARD CITY COUNCIL

RESOLUTION NO. 26-____

Introduced by Council Member _________

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE

ALAMEDA COUNTY TRANSPORTATION COMMISSION MASTER PROGRAMS

FUNDING AGREEMENTS FOR MEASURE B, MEASURE BB, AND VEHICLE

REGISTRATION FEE DIRECT LOCAL DISTRIBUTION FUNDS

WHEREAS, voters approved the 20-year Measure B half-cent transportation sales tax in 2000; and

WHEREAS, voters approved Measure F, which authorizes a $10 Vehicle Registration Fee (VRF) in 2010; and

WHEREAS, voters approved the 2014 Transportation Expenditure Plan (Measure BB), a half-cent transportation sales tax on November 4, 2014 that extends the existing 2000 Measure B transportation sales tax, and augments it by a one- half percent to fund projects and programs in Alameda County; and

WHEREAS, the Alameda CTC is responsible for dispersing Measure B, Measure BB, and VRF funds, known as Direct Local Distributions (DLD), to local jurisdictions by established formulas to support bicycle and pedestrian, local transportation (local streets and roads), transit and paratransit programs; and

WHEREAS, on February 26, 2026, Alameda CTC approved a combined ten- year Measure BB and VRF Master Programs Funding Agreement (MPFA) that specifies the requirements for the DLD funds, Alameda CTC’s responsibilities, and the recipient’s responsibilities for revenues collected from July 1, 2026 through June 30, 2036; and

WHEREAS, on February 26, 2026, Alameda CTC approved a one -year Measure B MPFA that specifies the requirements for the DLD funds, Alameda CTC’s responsibilities, and the recipient’s requirements pertaining to any remaining Measure B balances to be expended from July 1, 2026 to June 30, 2027; and

WHEREAS, the ten-year Measure BB/VRF MPFA and the one- year Measure B MPFA supersedes the prior master agreements related to Measure B, Measure BB, and VRF DLD funds, as of their effective date of July 1, 2026; and

WHEREAS, implementation guidelines for each program are referenced in the MPFA to guide fund eligibility and expenditures.

60

NOW, THEREFORE, BE IT RESOLVED that the City Council hereby finds and determines as follows:

BE IT RESOLVED, that the City Manager is hereby authorized to execute the Alameda CTC MPFA(s), in a form approved by the City Attorney; and

BE IT FURTHER RESOLVED, that City of Hayward and its agents shall comply with the Alameda CTC MPFA(s); and

BE IT FURTHER RESOLVED , that City of Hayward shall use Measure B, Measure BB, and/or Vehicle Registration Fee DLD funds for local transportation programs.

IN COUNCIL, HAYWARD, CALIFORNIA, , 2026

ADOPTED BY THE FOLLOWING VOTE:

AYES: COUNCIL MEMBERS:

MAYOR:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ATTEST: ______________________________________
City Clerk of the City of Hayward

APPROVED AS TO FORM:

_________________________________________
City Attorney of the City of Hayward

61 Alameda CTC Agreement No. A26-00XX

2026 MPFA

MEASURE BB / VEHICLE REGISTRATION FEE

MASTER PROGRAMS FUNDING AGREEMENT
between the

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF HAYWARD

This Measure BB / Vehicle Registration Fee Master Programs Funding Agreement (“AGREEMENT”), effective the 1st of July 1, 2026, is entered into by and between the Alameda County Transportation Commission (“ALAMEDA CTC”) and the City of Hayward (“RECIPIENT”).

RECITALS

A. On November 2, 2010, the voters of Alameda County approved Measure F, the Vehicle Registration Fee (“VRF”) Program, pursuant to Section 65089.20 of the Government Code, thereby authorizing the Alameda County Congestion Management Agency (“ACCMA”) to administer the proceeds from a $10 per year vehicle registration fee on each annual motor-vehicle registration or renewal of registration in Alameda County, starting in May 2011, six months following approval of Measure F. Vehicles subject to the VRF include all motorized vehicles, including passenger cars, light-duty trucks, medium-duty trucks, heavy-duty trucks, buses of all sizes, motorcycles, and motorized camper homes, unless vehicles are expressly exempted from the payment of the VRF.

B. Funds raised by the VRF will be used exclusively for local transportation purposes in Alameda County that have a relationship or benefit to the owners of motor vehicles paying the VRF, including projects and programs identified in the expenditure plan approved by the voters as part of Measure F (the “VRF Expenditure Plan”).

C. On June 24, 2010, the Alameda County Transportation Improvement Authority (“ACTIA”) and ACCMA took the final actions to create ALAMEDA CTC, a joint powers authority, with all of ACTIA and ACCMA’s functions and responsibilities. Pursuant to resolutions adopted by the ACCMA and ACTIA Boards and the governing body of the ALAMEDA CTC (COMMISSION”), ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC, including duties related to the VRF Program.

D. On November 4, 2014, the voters of Alameda County, pursuant to the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved Measure BB, thereby authorizing ALAMEDA CTC to administer the proceeds from a one-half of one percent transaction and use tax applicable from April 1, 2015 through March 31, 2022, and a full one percent tax applicable from April 1, 2022 through March 31, 2045. The tax proceeds will be used to pay for the investments outlined in Alameda County’s 30-Year Transportation Expenditure Plan (“Measure BB Expenditure Plan”), as it may be amended.

E. This AGREEMENT delineates the requirements of the Measure BB and VRF Direct Local Distribution (“DLD”) funds that are directly allocated to local jurisdictions and transit operators, as

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authorized by the VRF Expenditure Plan, and the Measure BB Expenditure Plan. Discretionary funds identified in these expenditure plans are not the subject of this AGREEMENT, and RECIPIENT will be required to enter into a separate agreement for those funds.

F. The parties to this AGREEMENT previously entered into a Master Programs Funding Agreement applicable to DLD funds distributed by ALAMEDA CTC, which expires as of June 30, 2026 (“ORIGINAL AGREEMENT”). This AGREEMENT is generally consistent with the ORIGINAL AGREEMENT, but the parties have determined that it is appropriate to enter into a new agreement rather than extending the ORIGINAL AGREEMENT.

G. This AGREEMENT was originally approved by the COMMISSION on February 26, 2026.

NOW, THEREFORE, it is mutually agreed by and between the parties as follows:

ARTICLE I: FUNDING ALLOCATIONS

1. This AGREEMENT authorizes the ALAMEDA CTC to allocate the DLD funds derived from Measure BB and VRF receipts as described in their respective voter-approved expenditure plans and as summarized in Table A: DLD Investment Summary and described below for different fund types.

Table A: DLD Investment Summary
DLD Program Fund Program
Bicycle and Pedestrian Program Measure BB
Local Streets and Roads Program Measure BB and VRF
Mass Transit Program Measure BB
Paratransit Program Measure BB

2. All DLD distributions pursuant to this AGREEMENT, and all provisions contained herein, shall be effective as of July 1, 2026. The ORIGINAL AGREEMENT shall govern and control all DLD distributions paid on or before June 30, 2026.

A. BICYCLE AND PEDESTRIAN PROGRAM

4. ALAMEDA CTC will distribute Measure BB DLD funds pursuant to a formula weighted 100 percent by the jurisdiction’s population within the subarea. RECIPIENT’s allocations are subject to change based on variations in annual population figures.

5. The Bicycle and Pedestrian Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

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B. LOCAL STREETS AND ROADS (LOCAL TRANSPORTATION) PROGRAM

5. ALAMEDA CTC will distribute Measure BB DLD funds pursuant to a formula weighted 50 percent by the jurisdiction’s population within the subarea and 50 percent by the number of road miles with the subarea. RECIPIENT’s allocations are subject to change based on variations in annual population and road mile figures.

6. ALAMEDA CTC will distribute VRF DLD funds pursuant to a formula weighted 50 percent by the jurisdiction’s population within the subarea and 50 percent of the number of registered vehicles in the subarea. RECIPIENT’s allocations are subject to change based on variations in annual population and number of registered vehicle figures, as they are made available.

7. The Local Streets and Roads Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

8. RECIPIENT shall expend a minimum of 15 percent of all Measure BB funds received on project elements directly benefiting bicyclists and pedestrians.

C. MASS TRANSIT PROGRAM

1. ALAMEDA CTC will distribute Measure BB DLD funds pursuant to set percentages detailed in the Measure BB Expenditure Plan. RECIPIENT’s percentage fund distribution, if applicable, is detailed in Measure BB Mass Transit Direct Local Distribution Summary, attached hereto as Exhibit A and incorporated into this AGREEMENT by reference. RECIPIENT’s allocations are subject to change based on transit service changes.

2. The Mass Transit Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

D. PARATRANSIT PROGRAM

1. ALAMEDA CTC will distribute Measure BB DLD funds by subarea pursuant to percentages in the Measure BB Expenditure Plan. RECIPIENT’s percentage fund distribution by subarea, if applicable, is shown on Exhibit A attached hereto and is incorporated into this AGREEMENT by reference.

2. Measure BB distributions to cities and local transit operators are based on a percentage of the population over age 70 in each of the four planning areas for city-based and mandated paratransit services of local bus transit providers.

3. ALAMEDA CTC will distribute Measure BB to the East Bay Paratransit Consortium pursuant to set percentages in the Measure BB Expenditure Plan to assist the Alameda-Contra Costa Transit District

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and the San Francisco Bay Area Rapid Transit in meeting its responsibilities under the American with Disabilities Act (ADA).

4. Measure BB DLD funds may be further distributed to individual cities within each planning area based on a formula refined by PAPCO and approved by the COMMISSION. RECIPIENT’s allocations are subject to change based on updated annual population figures.

5. The Paratransit Program Implementation Guidelines provide program eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

ARTICLE II: PAYMENTS AND EXPENDITURES

A. ALAMEDA CTC’S DUTIES AND OBLIGATIONS

1. Within five working days of actual receipt of the monthly Measure BB sales tax revenues and VRF revenues from the California Department of Tax and Fee Administration, the bond trustee, or the California Department of Motor Vehicles, Alameda CTC shall remit to the RECIPIENT its designated amount of available DLD funds disbursed on a monthly basis by the formulas described above.

2. ALAMEDA CTC shall annually update Measure BB and VRF fund revenue projections and the resulting fund allocation formulas to reflect the most current population using the California Department of Finance’s annual population estimates (Report E-1 published in May); maintained road mileage from the California Department of Transportation; and the number of registered vehicles in each Alameda County subarea, using registered vehicle data provided by the California Department of Motor Vehicles, as it is made available. ALAMEDA CTC shall use the updated Measure BB and VRF program allocation formulas in the allocations beginning July 1 of each new fiscal year, which is from July 1 to June 30.

3. ALAMEDA CTC shall report monthly to the public the amount of Measure BB, and VRF revenues distributed to RECIPIENT by each fund type monthly and for the fiscal year.

4. ALAMEDA CTC shall provide for an independent annual audit of its financial statements including revenues and expenditures and its calculation of the allocation formula for distributing Measure BB and VRF revenues to the various recipients, and render an annual report to the COMMISSION within 180 days following the close of the fiscal year.

5. ALAMEDA CTC shall provide timely notice to RECIPIENT prior to conducting an audit of expenditures made by RECIPIENT to determine whether such expenditures are in compliance with this AGREEMENT, Measure BB Expenditure Plan, or the VRF Expenditure Plan.

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B. RECIPIENT’S DUTIES AND OBLIGATIONS

1. RECIPIENT shall expend all Measure BB and VRF funds received in compliance with the applicable guidelines and Plan(s), including the Implementation Guidelines and performance measures, as they may be adopted or amended by ALAMEDA CTC from time to time.

2. RECIPIENT shall set up and maintain an appropriate system of accounts to report on Measure BB and VRF funds received. RECIPIENT must account for Measure BB and VRF funds, including any interest received or accrued, separately for each fund type, and from any other funds received from the ALAMEDA CTC. The accounting system shall provide adequate internal controls and audit trails to facilitate an annual compliance audit for each fund type and the respective usage and application of said funds.

ALAMEDA CTC and its representatives, agents and nominees shall have the absolute right at any reasonable time to inspect and copy any accounting records related to such funds, except to the extent specifically prohibited by applicable law.

3. RECIPIENT shall expend Measure BB and VRF funds in compliance with the Timely Use of Funds Policies for Direct Local Distributions, as they may be adopted or amended by the COMMISSION from time to time.

4. RECIPIENT hereby agrees to and accepts the formulas used in the allocation of Measure BB and VRF revenues as reflected in the ballot measures, the Measure BB Expenditure Plan, and the VRF Expenditure Plan, and agrees to accept and utilize the California Department of Finance Estimates of Population figures (Report E-1, updated each May) for California cities and counties for the annual update of the sales tax allocation formulas to begin in each new fiscal year and registered vehicle data provided by the California Department of Motor Vehicles when available.

C. OTHER EXPENDITURE RESTRICTIONS

1. Transportation Purposes Only: RECIPIENT shall use all Measure BB and VRF funds solely for transportation purposes as defined by the authorizing ballot measures. Any jurisdiction that violates this provision must fully reimburse all misspent funds, including all interest which would have been earned thereon.

2. Non-Substitution of Funds: RECIPIENT shall use Measure BB funds and VRF funds to supplement and not replace existing property taxes used for transportation purposes.

3. Fund Exchange: Any fund exchanges made using Measure BB or VRF funds must be made for transportation purposes. ALAMEDA CTC will consider exchange proposals on a case-by-case basis.

4. Staff Cost Limitations: Direct costs associated with the delivery of programs and projects associated with Measure BB and VRF programs, including direct staff costs and consultant costs, are eligible uses of Measure BB and VRF funds. ALAMEDA CTC does not allow indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

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ARTICLE III: REPORTING REQUIREMENTS

A. REQUIREMENTS AND WITHHOLDING

RECIPIENT shall comply with each of the reporting requirements set forth below. If RECIPIENT fails to comply with one or more of these requirements, ALAMEDA CTC may withhold payment of further Measure BB and/or VRF funds to RECIPIENT until full compliance is achieved.

1. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, separate independently audited financial statements for the prior fiscal year ended June 30 of Measure BB and VRF funds received and used.

2. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, annual program compliance reports regarding programs and projects on which RECIPIENT expended Measure BB and VRF funds.

3. RECIPIENT shall document expenditure activities and report on the performance of Measure BB and VRF funded activities through the annual program compliance reporting process, or through other ALAMEDA CTC performance and reporting processes as they may be requested, including but not limited to the annual performance report, annual program plan, planning monitoring reports. Program Performance Measures are attached hereto as Exhibit B.

4. RECIPIENT shall install or mount signage adjacent to Measure BB and VRF funded construction projects, and on vehicles funded with Measure BB and VRF funds (e.g., RECIPIENT and ALAMEDA CTC logos; “Your Transportation Tax Dollars Help Fund the Operation of This Vehicle!”) where practical, so Alameda County taxpayers are informed as to how RECIPIENT is using Measure BB and/or VRF funds.

5. RECIPIENT shall provide current information on RECIPIENT’s website, to inform the public about how RECIPIENT is using Measure BB and/or VRF funds.

6. RECIPIENT shall actively participate in a Public Awareness Program, in partnership with ALAMEDA CTC and/or its community advisory committees, as a means of ensuring that the public has access to the ability to know which projects and programs are funded through Measure BB and/or VRF funds.

7. RECIPIENT shall make its administrative officer or designated staff available upon request to render a report or answer any and all inquiries in regard to RECIPIENT’s receipt, usage, and/or compliance audit findings regarding Measure BB and/or VRF funds before the Commission and/or the Independent Watchdog Committee or community advisory committees, as applicable.

8. RECIPIENT agrees that ALAMEDA CTC may review and/or evaluate all project(s) or program(s) funded pursuant to this AGREEMENT. This may include visits by representatives, agents or nominees of ALAMEDA CTC to observe RECIPIENT’s project or program operations, to review project or program data and financial records, and to discuss the project with RECIPIENT’s staff or governing board.

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ARTICLE IV: OTHER PROVISIONS

A. GEOGRAPHIC BREAKDOWN

In all cases the geographic breakdown by subarea is as follows:

1. North Area refers to the Cities of Alameda, Albany, Berkeley, Emeryville, Oakland, and Piedmont.

2. Central Area includes the Cities of Hayward and San Leandro, and the unincorporated area of Castro Valley, as well as other unincorporated lands governed by Alameda County in the Central Area.

3. South Area includes the Cities of Fremont, Newark, and Union City.

4. East Area includes the Cities of Livermore, Dublin, and Pleasanton, and all unincorporated lands governed by Alameda County in the East Area.

B. INDEMNITY BY RECIPIENT

Neither ALAMEDA CTC, nor the COMMISSION, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure BB or VRF funds distributed to RECIPIENT pursuant to this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify and hold harmless ALAMEDA CTC, the COMMISSION, and all its officers, agents, and employees, from any liability imposed on ALAMEDA CTC for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure BB or VRF funds distributed to RECIPIENT pursuant to this AGREEMENT.

C. INDEMNITY BY ALAMEDA CTC

Neither RECIPIENT, nor its governing body, elected officials, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, ALAMEDA CTC shall fully defend, indemnify, and hold harmless RECIPIENT, and its governing body, elected officials, all its officers, agents, and employees from any liability imposed on RECIPIENT for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT.

D. JURISDICTION AND VENUE

The laws of the State of California will govern the validity of this AGREEMENT, its interpretation and performance, and any other claims to which it relates. All legal actions arising out of this AGREEMENT shall be brought in a court of competent jurisdiction in Alameda County, California and the parties hereto hereby waive inconvenience of forum as an objection or defense to such venue.

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E. ATTORNEYS’ FEES

Should it become necessary to enforce the terms of this AGREEMENT, the prevailing party shall be entitled to recover reasonable expenses and attorneys’ fees from the other party.

F. TERM

The term of this AGREEMENT shall be from July 1, 2026 to June 30, 2036, unless amended in writing or a new Master Programs Funding Agreement is executed between ALAMEDA CTC and RECIPIENT.

G. SEVERABILITY

If any provision of this AGREEMENT is found by a court of competent jurisdiction or, if applicable, an arbitrator, to be unenforceable, such provision shall not affect the other provisions of the AGREEMENT, but such unenforceable provisions shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permissible the intent of the parties set forth in this AGREEMENT.

H. MODIFICATION

This AGREEMENT, and its Exhibits, as well as the referenced Implementation Guidelines, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings regarding Measure BB and VRF program funds (but not project funding agreements), including but not limited to the ORIGINAL AGREEMENT, which is terminated as of the effective date hereof. This AGREEMENT may only be changed by a written amendment executed by both parties. Notwithstanding the foregoing, the Implementation Guidelines, Performance Measures, and Timely Use of Funds Policies related to Measure BB and VRF funds may be changed from time to time by the ALAMEDA CTC.

[Signatures on next page]

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IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officers as of the date first written below.

CITY OF HAYWARD
(RECIPIENT)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

Jennifer Ott Date
City Manager

Tony Tavares Date
Executive Director
Recommended
By:

Vivek Bhat Date
Deputy Executive Director of Projects

Reviewed as to Budget/Financial Controls:

By:

Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form:

Approved as to Legal Form:

By:

By:

Michael Lawson Date
City Attorney, City of Hayward
Fennemore LLP Date
Legal Counsel to ALAMEDA CTC

ATTACHMENT III
70 Alameda CTC Agreement No. A26-00XX

Exhibit A – Page 1

2026 MPFA

EXHIBIT A

MEASURE BB MASS TRANSIT AND PARATRANSIT

DIRECT LOCAL DISTRIBUTION SUMMARY

Mass Transit

Alameda CTC distributes Measure BB Mass Transit Direct Local Distribution funds based on the distribution percentages for net Measure BB Revenues specified in the Measure BB Expenditure Plan, as shown below.

Table 1: Measure BB Mass Transit Distribution
Agency Area Percentage of
Net Revenues
AC Transit Alameda County 18.80 %
ACE East/South County 1.00 %
BART Alameda County 0.50 %
LAVTA East County 0.50 %
Union City Transit South County 0.25 %
SF WETA Alameda County 0.50 %

Paratransit

Alameda CTC distributes Measure BB paratransit funds to County subareas/planning areas and to AC Transit and BART based on the distribution percentages in the Measure BB Expenditure Plan, as shown below. Distributions to jurisdictions for non-mandated services within each subarea are based on allocation formulas refined by Paratransit Advisory and Planning Committee (PAPCO) and approved by the Commission.

Table 2: Measure BB Paratransit Distribution
Area/Agency Percentage1
City-based and Locally Mandated 3.0%
North County
Cities of Alameda, Albany, Berkeley, Emeryville, and Oakland

Central County2
Cities of Hayward and San Leandro, and unincorporated area of Castro Valley, as well as other unincorporated lands governed by Alameda County in the Central Area.

South County
Cities of Fremont, Newark, Union City, as well as Union City Transit.

East County3
Cities of Livermore, Dublin, and Pleasanton, and unincorporated lands governed by Alameda County in the East Area, and LAVTA.

AC Transit - East Bay Paratransit4 4.5%
BART- East Bay Paratransit4 1.5%

1. Funds are distributed based on the percentage of the population over age 70 in each of the four planning areas for city-based and mandated paratransit services. Funds can be further allocated to individual cities within each planning area based on a formula refined by PAPCO.

2. Funding will be assigned to Hayward to serve the unincorporated areas.

3. Funding for Livermore and Dublin will be assigned to LAVTA for their ADA-mandated paratransit program.

4. Measure BB funds are dispersed to AC Transit and BART to operate the East Bay Paratransit Consortium (EBPC).

ATTACHMENT III
71 Alameda CTC Agreement No. A26-00XX

Exhibit B – Page 1

2026 MPFA

EXHIBIT B

DIRECT LOCAL DISTRIBUTION PROGRAM

PERFORMANCE MEASURES

Direct Local Distribution (DLD) recipients are to document the performance and benefits of the projects and programs funded with Measure BB and/or Vehicle Registration Fee funds. The following performance measures are a selection of performance measures and associated standards, organized by funding program, that must be documented at minimum by DLD recipients as applicable. Additional performance measures may be requested by Alameda CTC.

Performance reporting and monitoring will be done through Alameda CTC’s standard reporting processes, including the Annual Program Compliance Reports and various planning activities, as requested and applicable. Alameda CTC’s performance reporting will concentrate on key indicators at the time of reporting.

BICYCLE AND PEDESTRIAN PROGRAM

PERFORMANCE MEASURES

Performance Measure Performance Metrics & Standards Evaluation Frequency
& Method
Corrective Action
Infrastructure Investment
Report on bicycle and
pedestrian projects completed
or underway.

Directional lane miles of all bicycle facilities built or improved (may include bike lanes, bike routes, multi-use pathway improvements).

Linear feet of all pedestrian improvements built or
improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock
bicycle/pedestrian crossing locations improved (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report

N/A; Report on investments
Safety Investments
Report on bicycle and
pedestrian investments
located on countywide
priority networks:

- High Injury Network
(HIN) Proactive Safety
Network (PSN)

- Countywide Bikeways
Network (CBN)

Directional lane miles of bicycle facilities built or
improved to an All Ages and Abilities (AAA) standard
on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or
improved on the Alameda CTC-adopted HIN or PSN
(may include sidewalks, trails/pathways).

Number of intersections and/or midblock
bicycle/pedestrian crossing locations improved on
Alameda CTC-adopted HIN, PSN, or CBN (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report

N/A; Report on investments
Current Master Plan
Maintain a local current
Bicycle/Pedestrian Master
Plan (BPMP) or Active
Transportation Plan.

Plan(s) no more than 5 years old, based on adoption
date.

Annually via
Compliance
Report

Any agency without a current
plan is required to provide
schedule for a plan update.

Capital Project and
Program Investment
Report on capital and
program administration costs

Investment into capital projects and programs is greater than program administration costs (outreach, staffing,
administrative support).

Annually via
Compliance
Report

Any agency not achieving this
metric must explain how capital
needs will be addressed in the
future.

ATTACHMENT III
72 Alameda CTC Agreement No. A26-00XX

Exhibit B – Page 2

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EXHIBIT B (cont.)

LOCAL TRANSPORTATION PROGRAM (Local Streets and Roads (LSR))

PERFORMANCE MEASURES

Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Infrastructure Investment
Report on roadway and
transportation improvements
completed or underway.

Lane miles of roadway improvements, pavement
rehabilitation, striping, etc.

Linear feet of all bicycle/pedestrian improvements built or improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock
bicycle/pedestrian crossing locations improved (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report

N/A; Report on investments
Safety Investments
Report on bicycle and
pedestrian investments
located on countywide
priority networks:

- High Injury Network
(HIN) Proactive Safety
Network (PSN)

- Countywide Bikeways
Network (CBN)

Directional lane miles of bicycle facilities built or
improved to an All Ages and Abilities (AAA) standard
on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or
improved on the Alameda CTC-adopted HIN or PSN
(may include sidewalks, trails/pathways).

Number of intersections and/or midblock
bicycle/pedestrian crossing locations improved on
Alameda CTC-adopted HIN, PSN, or CBN (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report

N/A; Report on investments
Pavement Condition Index
(PCI)

Maintain a PCI moving average rating of 60 or above.

Average PCI based on latest available data from MTC’s
Pavement Condition Index Summary Report.

Annually via
Compliance
Report

Any agency not achieving the
target must identify corrective
actions and future investments to
address PCI levels.

Equitable Investments
Report on investments within
equity communities
Identify LSR investments toward maintaining and
improving roadways and transportation infrastructure,
in equity communities as the areas are defined in:
- Equity Priority Communities as defined by
MTC
- Equity Areas as defined by Alameda CTC
- Locally-defined equity areas
- Opportunity Zones as certified by the U.S.

Department of the Treasury
Annually via
Compliance
Report

N/A; Report on investments
Measure BB LSR 15%
Requirement
Expenditure of LSR funds on
bicycle and pedestrian
projects elements (for
Measure BB funds only)
Maintain a 15% annual minimum LSR investment to
support bicycling and walking.

Annually via
Compliance
Report

Any agency not achieving the
target annual percentage must
explain and/or identify plan to
use LSR funds on future
bicycle/pedestrian improvements
to meet this target over the
duration of Measure BB.

Capital Project and
Program Investment
Report on capital and
program administration costs

Investment into capital projects and programs is greater than program administration costs (outreach, staffing,
administrative support).

Annually via
Compliance
Report

Any agency not achieving this
metric must explain how capital
needs will be addressed in the
future.

ATTACHMENT III
73 Alameda CTC Agreement No. A26-00XX

Exhibit B – Page 3

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EXHIBIT B (cont.)

MASS TRANSIT PROGRAM

PERFORMANCE MEASURES

Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Annual Ridership (Unlinked
Passenger Trips)

Annual Unlinked Trips as reported to the National
Transit Database (NTD).

Note: Latest fiscal year data is provided provisionally by transit operators and is subject to change. NTD
regularly revises historical year data as part of new data releases. Alameda CTC analysis will be based on the
latest available NTD data.

Annually
reported by
Transit
Operators.

N/A
On-Time Performance
Systemwide on-time
performance
Average on-time performance as reported by transit
operator. Target of 75% to 90% or based on the transit
agency’s adopted performance goals and standards.

Annually
reported by
Transit
Operators.

Any agency with significant decline
below adopted target must provide
an explanation and specify plan to
improve performance.

Cost Effectiveness
Operating Cost Metrics

Operating Cost Metrics as reported to the National
Transit Database (NTD) as requested such as:
- Operating cost per passenger mile
- Operating cost per vehicle revenue mile
Annually
reported by
Transit
Operators.

Any agency with significant
increase in costs must provide an
explanation.

PARATRANSIT PROGRAM

PERFORMANCE MEASURES

Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Number of people served or
trips provided

Number of individuals served or trips provided by
program (for service types such as ADA mandated
paratransit, door-to-door service, taxi programs,
accessible van service, shuttle service, group trips,
travel training, meal delivery)
Annually via
Compliance
Report and
Program Plan
Review.

N/A

Cost Effectiveness
Operating Cost Metrics

Cost per trip or per passenger (for service types such as ADA mandated paratransit, door-to-door service, taxi
programs, accessible van service, shuttle service, group trips)
Annually via
Compliance
Report and
Program Plan
Review.

Any agency with significant
increase in costs must provide an
explanation.

Note: The Paratransit Program Implementation Guidelines contain additional listing of performance measures by program type.

ATTACHMENT III
74 Alameda CTC Agreement No. A26-00XX

2026 MPFA

MEASURE B

MASTER PROGRAMS FUNDING AGREEMENT
between the

ALAMEDA COUNTY TRANSPORTATION COMMISSION
and the

CITY OF HAYWARD

This Measure B Master Programs Funding Agreement (“AGREEMENT”), effective the 1st of July 1, 2026, is entered into by and between the Alameda County Transportation Commission (“ALAMEDA CTC”) and the City of Hayward (“RECIPIENT”).

RECITALS

A. On November 7, 2000, the voters of Alameda County, pursuant to the provisions of the Local Transportation Authority and Improvement Act, California Public Utilities Code Section 180000 et seq., approved the reauthorization of Measure B, thereby authorizing Alameda County Transportation Improvement Authority (“ACTIA”) to administer the proceeds from a continued one-half cent transaction and use tax (“Measure B”).

B. The Measure B sales tax was collected for a period of 20 years from April 1, 2002, through March 31, 2022. The tax proceeds must be used to pay for the programs and projects outlined in Alameda County’s 20-Year Transportation Expenditure Plan (the “Measure B Expenditure Plan”), as it may be amended.

C. On June 24, 2010, ACTIA and ACCMA took the final actions to create ALAMEDA CTC, a joint powers authority, with all of ACTIA and ACCMA’s functions and responsibilities. Pursuant to resolutions adopted by the ACCMA and ACTIA Boards and the governing body of the ALAMEDA CTC (“COMMISSION”), ACCMA and ACTIA were terminated as of the close of business on February 29, 2012, with ALAMEDA CTC designated as the successor entity. All of its predecessors’ functions and responsibilities have been assigned to, and accepted by, ALAMEDA CTC, including duties related to the Measure B Program.

D. This AGREEMENT delineates the requirements of the Measure B Direct Local Distribution (“DLD”) funds that have been directly allocated to local jurisdictions and transit operators, as authorized by the Measure B Expenditure Plan. Discretionary funds identified in this expenditure plan are not the subject of this AGREEMENT, and RECIPIENT will be required to enter into a separate agreement for those funds.

E. RECIPIENT’s Measure B Audited Financial Statement for Fiscal Year Ended June 30, 2025 reports a Measure B DLD fund balance of $1,136,500.

F. The parties to this AGREEMENT previously entered into a Master Programs Funding Agreement applicable to DLD funds distributed by ALAMEDA CTC, which expires as of June 30, 2026 (“ORIGINAL AGREEMENT”). The parties have determined that it is appropriate to enter into a new agreement rather than extending the ORIGINAL AGREEMENT, in part because the ORIGINAL AGREEMENT governed separate ALAMEDA CTC funds which will be distributed for many years after the deadline for

ATTACHMENT IV
75 Alameda CTC Agreement No. A26-00XX

2026 MPFA
expenditure of the funds governed by this AGREEMENT, and those funds shall now be governed by a separate agreement between the parties.

G. Notwithstanding anything to the contrary in the ORIGINAL AGREEMENT, RECIPIENT is granted until June 30, 2027 to expend its remaining Measure B DLD Balance, pursuant to action taken on February 26, 2026 by the COMMISSION to complete the closeout of the RECIPIENT’s Measure B DLD program.

This AGREEMENT was originally approved by the COMMISSION on February 26, 2026.

NOW, THEREFORE, it is mutually agreed by and between the parties as follows:

ARTICLE I: MEASURE B DLD PROGRAM FUND BALANCE

1. This AGREEMENT shall be effective as of July 1, 2026. The ORIGINAL AGREEMENT shall govern and control all expenditures of DLD distributions made on or before June 30, 2026. There will no further distributions of DLD funds from Measure B after such effective date.

2. This AGREEMENT authorizes RECIPIENT to expend its remaining Measure B DLD Program balance as stated in RECIPIENT’s Measure B Audited Financial Statement for Fiscal Year Ended June 30, 2025 as summarized in Table A: DLD Program Fund Balance Summary.

Table A: DLD Program Fund Balance Summary
DLD Program Fund Balance
Bicycle and Pedestrian Program $505,942
Local Streets and Roads Program $719,264
Paratransit Program -$88,706
Total $1,136,500

3. The Measure B DLD Program Fund Balance must be expended fully by June 30, 2027. Any portion of such Fund Balance which is not expended by that date shall revert to ALAMEDA CTC.

4. The Measure B DLD Program funds must be used in accordance with the applicable Bicycle and Pedestrian Program Implementation Guidelines, Local Streets and Roads Program Implementation Guidelines, Mass Transit Program Implementation Guidelines, and Paratransit Program Implementation Guidelines, which define eligibility and fund usage guidelines, definitions, additional requirements, and guideline adoption details. Said guidelines are hereby incorporated into this AGREEMENT by reference.

ARTICLE II: PAYMENTS AND EXPENDITURES

A. ALAMEDA CTC’S DUTIES AND OBLIGATIONS

1. ALAMEDA CTC shall provide for an independent annual audit of its financial statements including revenues and expenditures and also of its calculation of the allocation formula for distributing

ATTACHMENT IV
76 Alameda CTC Agreement No. A26-00XX

2026 MPFA
Measure B revenues to various recipients and render an annual report to the COMMISSION within 180 days following the close of the fiscal year.

2. ALAMEDA CTC shall provide timely notice to RECIPIENT prior to conducting an audit of expenditures made by RECIPIENT to determine whether such expenditures are in compliance with this AGREEMENT and the Measure B Expenditure Plan.

B. RECIPIENT’S DUTIES AND OBLIGATIONS

1. RECIPIENT shall expend all Measure B funds received in compliance with the applicable guidelines and the Measure B Expenditure Plan, including the Implementation Guidelines and performance measures, as they may be adopted or amended by ALAMEDA CTC from time to time.

2. RECIPIENT shall set up and maintain an appropriate system of accounts to report on Measure B funds received. RECIPIENT must account for Measure B funds, including any interest received or accrued, separately for each fund type, and from any other funds received from the ALAMEDA CTC. The accounting system shall provide adequate internal controls and audit trails to facilitate an annual compliance audit for each fund type and the respective usage and application of said funds. ALAMEDA CTC and its representatives, agents and nominees shall have the absolute right at any reasonable time to inspect and copy any accounting records related to such funds, except to the extent specifically prohibited by applicable law.

3. RECIPIENT shall expend Measure B funds in compliance with the Timely Use of Funds Policies for Direct Local Distributions, as approved by the COMMISSION, and as they may be adopted or amended by ALAMEDA CTC from time to time.

C. OTHER EXPENDITURE RESTRICTIONS

1. Transportation Purposes Only: RECIPIENT shall use all Measure B funds solely for transportation purposes as defined by the authorizing ballot measure. Any jurisdiction that violates this provision must fully reimburse all misspent funds, including all interest which would have been earned thereon.

2. Non-Substitution of Funds: RECIPIENT shall use Measure B funds to supplement and not replace existing property taxes used for transportation purposes.

3. Fund Exchange: Any fund exchanges made using Measure B funds must be made for transportation purposes. ALAMEDA CTC will consider exchange proposals on a case-by-case basis.

4. Staff Cost Limitations: Direct costs associated with the delivery of programs and projects associated with Measure B, including direct staff costs and consultant costs, are eligible uses of Measure B funds. ALAMEDA CTC does not allow indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

ATTACHMENT IV
77 Alameda CTC Agreement No. A26-00XX

2026 MPFA
ARTICLE III: REPORTING REQUIREMENTS

A. REQUIREMENTS AND WITHHOLDING

RECIPIENT shall comply with each of the reporting requirements set forth below. If RECIPIENT fails to comply with one or more of these requirements, ALAMEDA CTC may rescind Measure B funds from the RECIPIENT until full compliance is achieved.

1. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, separate independently audited financial statements for the prior fiscal year ended June 30 of Measure B funds received and used.

2. RECIPIENT shall, by December 31st of each year, submit to ALAMEDA CTC, at the RECIPIENT’s expense, annual program compliance reports regarding programs and projects on which RECIPIENT expended Measure B funds.

3. RECIPIENT shall document expenditure activities and report on the performance of Measure B funded activities through the annual program compliance reporting process, or through other ALAMEDA CTC performance and reporting processes as they may be requested, including but not limited to the annual performance report, annual program plan, planning monitoring reports. Program Performance Measures are attached hereto as Exhibit A.

4. RECIPIENT shall install or mount signage adjacent to Measure B funded construction projects, and on vehicles funded with Measure B funds (e.g., RECIPIENT and ALAMEDA CTC logos; “Your Transportation Tax Dollars Help Fund the Operation of This Vehicle!”) where practical, so Alameda County taxpayers are informed as to how RECIPIENT is using Measure B funds.

5. RECIPIENT shall provide current information on RECIPIENT’s website, to inform the public about how RECIPIENT is using Measure B funds.

6. RECIPIENT shall actively participate in a Public Awareness Program, in partnership with ALAMEDA CTC and/or its community advisory committees, as a means of ensuring that the public has access to the ability to know which projects and programs are funded through Measure B funds.

7. RECIPIENT shall make its administrative officer or designated staff available upon request to render a report or answer any and all inquiries in regard to RECIPIENT’s receipt, usage, and/or compliance audit findings regarding Measure B funds before the COMMISSION and/or the Independent Watchdog Committee or community advisory committees, as applicable.

8. RECIPIENT agrees that ALAMEDA CTC may review and/or evaluate all project(s) or program(s) funded pursuant to this AGREEMENT. This may include visits by representatives, agents or nominees of ALAMEDA CTC to observe RECIPIENT’s project or program operations, to review project or program data and financial records, and to discuss the project with RECIPIENT’s staff or governing board.

ATTACHMENT IV
78 Alameda CTC Agreement No. A26-00XX

2026 MPFA
ARTICLE IV: OTHER PROVISIONS

A. INDEMNITY BY RECIPIENT

Neither ALAMEDA CTC, nor the COMMISSION, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure B funds distributed to RECIPIENT pursuant to this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, RECIPIENT shall fully defend, indemnify and hold harmless ALAMEDA CTC, the COMMISSION, and all its officers, agents, and employees, from any liability imposed on ALAMEDA CTC for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by RECIPIENT in connection with the Measure B funds distributed to RECIPIENT pursuant to this AGREEMENT.

C. INDEMNITY BY ALAMEDA CTC

Neither RECIPIENT, nor its governing body, elected officials, any officer, consultant, agent, or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT. It is also understood and agreed, pursuant to Government Code Section 895.4, ALAMEDA CTC shall fully defend, indemnify, and hold harmless RECIPIENT, and its governing body, elected officials, all its officers, agents, and employees from any liability imposed on RECIPIENT for injury (as defined in Government Code Section 810.8) occurring by reason of anything done or omitted to be done by ALAMEDA CTC under or in connection with any work, authority or jurisdiction delegated to ALAMEDA CTC under this AGREEMENT.

D. JURISDICTION AND VENUE

The laws of the State of California will govern the validity of this AGREEMENT, its interpretation and performance, and any other claims to which it relates. All legal actions arising out of this AGREEMENT shall be brought in a court of competent jurisdiction in Alameda County, California and the parties hereto hereby waive inconvenience of forum as an objection or defense to such venue.

E. ATTORNEYS’ FEES

Should it become necessary to enforce the terms of this AGREEMENT, the prevailing party shall be entitled to recover reasonable expenses and attorneys’ fees from the other party.

F. TERM

The term of this AGREEMENT shall be from July 1, 2026 to December 31, 2027, unless amended or terminated in writing.

ATTACHMENT IV
79 Alameda CTC Agreement No. A26-00XX

2026 MPFA
G. SEVERABILITY

If any provision of this AGREEMENT is found by a court of competent jurisdiction or, if applicable, an arbitrator, to be unenforceable, such provision shall not affect the other provisions of the AGREEMENT, but such unenforceable provisions shall be deemed modified to the extent necessary to render it enforceable, preserving to the fullest extent permissible the intent of the parties set forth in this AGREEMENT.

H. MODIFICATION

This AGREEMENT, and its Exhibits, as well as the referenced Implementation Guidelines, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings regarding Measure B program funds (but not project funding agreements), including but not limited to the ORIGINAL AGREEMENT, which is terminated as of the effective date hereof. This AGREEMENT may only be changed by a written amendment executed by both parties. Notwithstanding the foregoing, the Implementation Guidelines, Performance Measures, and Timely Use of Funds Policies related to Measure B funds may be changed from time to time by ALAMEDA CTC.

[Signatures on next page]

ATTACHMENT IV
80 Alameda CTC Agreement No. A26-00XX

2026 MPFA
IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officers as of the date first written below.

CITY OF HAYWARD
(RECIPIENT)

ALAMEDA COUNTY

TRANSPORTATION COMMISSION
(ALAMEDA CTC)
By: By:

Jennifer Ott Date
City Manager

Tony Tavares Date
Executive Director
Recommended
By:

Vivek Bhat Date
Deputy Executive Director of Projects

Reviewed as to Budget/Financial Controls:

By:

Patricia Reavey Date
Deputy Executive Director of
Finance and Administration
Approved as to Legal Form:

Approved as to Legal Form:

By:

By:

Michael Lawson Date
City Attorney, City of Hayward
Fennemore LLP Date
Legal Counsel to ALAMEDA CTC

ATTACHMENT IV
81 Alameda CTC Agreement No. A26-00XX

Exhibit A – Page 1

2026 MPFA

EXHIBIT A

DIRECT LOCAL DISTRIBUTION PROGRAM

PERFORMANCE MESASURES

Direct Local Distribution (DLD) recipients are to document the performance and benefits of the projects and programs funded with Measure funds. The following performance measures are a selection of performance measures and associated standards, organized by funding program, that must be documented at minimum by DLD recipients as applicable. Additional performance measures may be requested by Alameda CTC.

Performance reporting and monitoring will be done through Alameda CTC’s standard reporting processes, including the Annual Program Compliance Reports and various planning activities, as requested and applicable. Alameda CTC’s performance reporting will concentrate on key indicators at the time of reporting.

BICYCLE AND PEDESTRIAN PROGRAM

PERFORMANCE MEASURES

Performance
Measure
Performance Metrics & Standards Evaluation
Frequency &
Method
Corrective Action
Infrastructure
Investment
Report on bicycle and
pedestrian projects
completed or
underway.

Directional lane miles of all bicycle facilities built or improved (may include bike lanes, bike routes, multi-use pathway improvements).

Linear feet of all pedestrian improvements built or improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock bicycle/pedestrian crossing locations improved (may include locations that received crossing improvements, curb/ADA ramps, bicycle protection elements, daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report

N/A; Report on
investments
Safety Investments
Report on bicycle and
pedestrian investments
located on countywide
priority networks:

- High Injury
Network (HIN)
Proactive Safety
Network (PSN)

- Countywide
Bikeways
Network (CBN)

Directional lane miles of bicycle facilities built or improved to an All Ages and Abilities (AAA) standard on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or improved on the Alameda CTC-adopted HIN or PSN (may include sidewalks,
trails/pathways).

Number of intersections and/or midblock bicycle/pedestrian crossing locations improved on Alameda CTC-adopted HIN, PSN, or CBN (may include locations that received crossing improvements, curb/ADA ramps, bicycle protection elements, daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance
Report

N/A; Report on
investments
Current Master Plan
Maintain a local current
Bicycle/Pedestrian
Master Plan (BPMP) or
Active Transportation
Plan.

Plan(s) no more than 5 years old, based on adoption date. Annually via Compliance
Report

Any agency without a
current plan is required
to provide schedule for a
plan update.

Capital Project and
Program Investment
Report on capital and
program administration
costs

Investment into capital projects and programs is greater than program administration costs (outreach, staffing, administrative support).

Annually via
Compliance
Report

Any agency not
achieving this metric
must explain how capital
needs will be addressed
in the future.

ATTACHMENT IV
82 Alameda CTC Agreement No. A26-00XX

Exhibit A – Page 2

2026 MPFA
EXHIBIT A (cont.)

LOCAL TRANSPORTATION PROGRAM (Local Streets and Roads (LSR))

PERFORMANCE MEASURES

Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Infrastructure Investment
Report on roadway and
transportation improvements
completed or underway.

Lane miles of roadway improvements, pavement
rehabilitation, striping, etc.

Linear feet of all bicycle/pedestrian improvements built or improved (may include sidewalks, trails/pathways).

Number of all intersections or midblock
bicycle/pedestrian crossing locations improved (may
include locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance Report

N/A; Report on
investments
Safety Investments
Report on bicycle and pedestrian
investments located on
countywide priority networks:

- High Injury Network
(HIN) Proactive Safety
Network (PSN)

- Countywide Bikeways
Network (CBN)

Directional lane miles of bicycle facilities built or
improved to an All Ages and Abilities (AAA) standard on the Alameda CTC-adopted HIN, PSN and/or CBN.

Linear feet of pedestrian improvements built or
improved on the Alameda CTC-adopted HIN or PSN
(may include sidewalks, trails/pathways).

Number of intersections and/or midblock
bicycle/pedestrian crossing locations improved on
Alameda CTC-adopted HIN, PSN, or CBN (may include
locations that received crossing improvements,
curb/ADA ramps, bicycle protection elements,
daylighting, traffic calming elements, lighting, etc.).

Annually via
Compliance Report

N/A; Report on
investments
Pavement Condition Index
(PCI)

Maintain a PCI moving average rating of 60 or above.

Average PCI based on latest available data from MTC’s
Pavement Condition Index Summary Report.

Annually via
Compliance Report

Any agency not
achieving the target
must identify corrective
actions and future
investments to address
PCI levels.

Equitable Investments
Report on investments within
equity communities
Identify LSR investments toward maintaining and
improving roadways and transportation infrastructure, in equity communities as the areas are defined in:
- Equity Priority Communities as defined by
MTC
- Equity Areas as defined by Alameda CTC
- Locally-defined equity areas
- Opportunity Zones as certified by the U.S.

Department of the Treasury
Annually via
Compliance Report

N/A; Report on
investments
Measure BB LSR 15%
Requirement
Expenditure of LSR funds on
bicycle and pedestrian projects
elements (for Measure BB funds
only)
Maintain a 15% annual minimum LSR investment to
support bicycling and walking.

Annually via
Compliance Report

Any agency not
achieving the target
annual percentage must
explain and/or identify
plan to use LSR funds
on future
bicycle/pedestrian
improvements to meet
this target over the
duration of Measure BB.

Capital Project and Program
Investment
Report on capital and program
administration costs

Investment into capital projects and programs is greater than program administration costs (outreach, staffing,
administrative support).

Annually via
Compliance Report

Any agency not
achieving this metric
must explain how capital
needs will be addressed
in the future.

ATTACHMENT IV
83 Alameda CTC Agreement No. A26-00XX

Exhibit A – Page 3

2026 MPFA
EXHIBIT A (cont.)

MASS TRANSIT PROGRAM

PERFORMANCE MEASURES

Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Annual Ridership (Unlinked
Passenger Trips)

Annual Unlinked Trips as reported to the National Transit Database (NTD).

Note: Latest fiscal year data is provided provisionally by transit operators and is subject to change. NTD regularly revises historical year data as part of new data releases.

Alameda CTC analysis will be based on the latest available NTD data.

Annually reported
by Transit
Operators.

N/A
On-Time Performance
Systemwide on-time
performance
Average on-time performance as reported by transit
operator. Target of 75% to 90% or based on the transit
agency’s adopted performance goals and standards.

Annually reported
by Transit
Operators.

Any agency with
significant decline below
adopted target must
provide an explanation
and specify plan to
improve performance.

Cost Effectiveness
Operating Cost Metrics

Operating Cost Metrics as reported to the National Transit Database (NTD) as requested such as:
- Operating cost per passenger mile
- Operating cost per vehicle revenue mile
Annually reported
by Transit
Operators.

Any agency with
significant increase in
costs must provide an
explanation.

PARATRANSIT PROGRAM

PERFORMANCE MEASURES

Performance Measure Performance Metrics & Standards Evaluation Frequency &
Method
Corrective Action
Ridership/Service
Utilization
Number of people served or
trips provided

Number of individuals served or trips provided by program (for service types such as ADA mandated paratransit, door- to-door service, taxi programs, accessible van service, shuttle service, group trips, travel training, meal delivery) Annually via
Compliance Report
and
Program Plan
Review.

N/A

Cost Effectiveness
Operating Cost Metrics

Cost per trip or per passenger (for service types such as ADA mandated paratransit, door-to-door service, taxi
programs, accessible van service, shuttle service, group trips) Annually via
Compliance Report
and
Program Plan
Review.

Any agency with
significant increase in
costs must provide an
explanation.

Note: The Paratransit Program Implementation Guidelines contains additional listing of performance measures by program type.

ATTACHMENT IV
84 Alameda County Transportation Commission

IMPLEMENTATION GUIDELINES

Index

1. Bicycle and Pedestrian Program

2. Local Street and Road (Local Transportation) Program

3. Mass Transit Program

4. Seniors and People with Disabilities (Paratransit) Program

ATTACHMENT V
85 Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines

Bicycle/Pedestrian - 1

Alameda County Transportation Commission
Bicycle/Pedestrian Program
Implementation Guidelines

Section 1. Purpose
A. To delineate the eligible uses of Bicycle and Pedestrian Program Funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB and Vehicle Registration Fee Direct Local Distribution and discretionary funds. These guidelines are incorporated by reference in the Master Program Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves.

The intent of the implementation guidelines is to:

1. Provide guidance on Bicycle and Pedestrian Safety funds eligible uses and expenditures.

2. Define the terms in the Master Program Funding Agreements.

3. Guide Bicycle and Pedestrian Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission (Alameda CTC) and set forth eligible uses and expenditures for the Bicycle and Pedestrian Program funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable).

Exceptions to these guidelines must be requested in writing and be approved by Alameda CTC.

Section 3. Background
A. Alameda CTC developed Implementation guidelines for the Bicycle and Pedestrian Safety Funds to clarify eligible fund uses and expenditures in association Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass- through funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter approved half-cent transportation sales taxes in Alameda County (the 1986 and 2000 approved Measure B sales tax programs) B. Capital project: A bicycle and pedestrian capital investment that typically requires the following phases:
planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Complete Street: A transportation facility that is planned, designed, operated, and maintained to provide safe mobility for all users, including bicyclists, pedestrians, transit vehicles, truckers, and motorists, appropriate to the function and context of the facility. Complete street concepts apply to rural, suburban, and urban areas (Caltrans definition).

D. Complete Streets Act of 2008: The California Complete Streets Act (Assembly Bill 1358) was signed into law in September 2008. It requires that local jurisdictions modify their general plans as follows:

ATTACHMENT V
86 Alameda CTC Bicycle and Pedestrian Program Implementation Guidelines

Bicycle/Pedestrian - 2

“(A) Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. (B) For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.”
E. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates.

F. Cost Allocation Plans (CAPs): CAPs and Indirect cost rate proposals (IDCs) are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Bicycle and Pedestrian programs funded through the Alameda CTC Master Programs Funding Agreements.

G. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages and benefits) which are directly and solely related to the implementation of the Alameda CTC-funded Bicycle and Pedestrian Funds, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Bicycle and Pedestrian Funds.

H. Direct Local Distribution Funds: Funds are allocated based upon a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter approved transportation expenditure plan, and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

I. Environmental Documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

J. Grants: Funding for plans, programs or projects based upon a competitive call for projects, an evaluation process based on adopted evaluation criteria and allocated based upon a reimbursement basis.

K. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officer's salaries, accounting department costs and personnel department costs, which are requisite for general operation of the organization, but are not directly allocable to a particular service or product.

L. Local Bicycle Master Plan/Local Pedestrian Master Plans: Locally adopted plans that, at a minimum, examine existing conditions for walking and/or bicycling, and provide recommendations on improving the walking and/or bicycling environment, and prioritize these improvements. These plans may be stand-alone bicycle and pedestrian plans or maybe a joint plan that addresses both walking and bicycling. Also referred to as an Active Transportation Plan.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015.

Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

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P. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

Q. Project Completion/Closeout: Inspection/project acceptance, final invoicing, final reporting, and processes for closing out project.

R. Scoping and Project Feasibility: Early capital project phases that identify project needs, costs and implementation feasibility.

S. Vehicle Registration Fee (VRF): Measure F, Alameda County's VRF Program, approved by the voters in November 2010. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs (with the funding distribution noted in parenthesis): local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

Section 5. Bicycle and Pedestrian Program Fund Allocations A. These Implementation Guidelines provide guidance on two types of Bicycle and Pedestrian Fund allocation processes for Measure B, Measure BB, and Vehicle Registration Fee funds: 1) Direct Local Distribution funds and 2) Grants.

1. Bicycle and Pedestrian Direct Local Distribution (DLD) Funds a. General: The Bicycle and Pedestrian DLD Funds are distributed to cities in the county and to Alameda County to be spent on planning and construction of bicycle and pedestrian projects, and the development and implementation of bicycle and pedestrian programs. These funds are intended to expand and enhance bicycle and pedestrian facilities in Alameda County, focusing on high priority projects like gap closures and intermodal connections.
b. Eligible Uses: The Bicycle and Pedestrian DLD funds may be used for capital projects, programs, or plans that directly address bicycle and pedestrian access, convenience, safety, and usage.

Eligible uses for these funds include, but are not necessarily limited to:
1) Capital Projects, including:
a. New pedestrian facilities (e.g. sidewalks, curb ramps, countdown signals, accessible signals)
b. Improvements to existing pedestrian facilities
c. New bikeways (such as bicycle routes, boulevards, lanes, multi-use pathways)
d. Improvements or upgrades to existing bikeways
e. Maintenance of bicycle and pedestrian facilities
f. Crossing improvements (at intersections, interchanges, railroads, freeways, etc.) for pedestrians and bicyclists
g. Bicycle parking facilities, including construction, maintenance and operations
h. ADA on-street improvements
i. Signage for pedestrians and/or bicyclists

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j. Pedestrian and bicycle access improvements to, from and at transit facilities
k. Traffic calming projects
l. All phases of capital projects, including feasibility studies, planning, and environmental
2) Development and updates of Local Bicycle and/or Pedestrian Master Plans (Active Transportation Plans)
3) Compliance with complete streets policies, to comply with the California Complete Streets Act of 2008, as specified in Section 6. 4) Design and implementation of education, enforcement, outreach, and promotion programs
5) Direct staff and consultant costs to develop, plan, implement, operate, and maintain the bicycle and pedestrian projects and programs. 6) Maintenance of the portion of the street most often used for bicycling (such as bicycle lanes)
7) Bicycle/pedestrian capital projects on non-city property, such as on school district property.
8) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
9) Crossing guards
10) Direct staff training costs directly related to implementation of projects, plans, or programs implemented with the Bicycle and Pedestrian Safety Funds
c. Ineligible Uses: The following is a list of ineligible uses of Bicycle/Pedestrian DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Repaving of the entire roadway (see “Eligible Uses” above for exceptions) 3) Capital projects, programs, or plans that do not directly address bicycle and pedestrian access, convenience, safety, and usage
4) Projects or programs that exclusively serve city/county staff 5) Indirect costs, unless the recipient submits an independently audited/approved Indirect Cost Allocation Plan
d. List of Projects/Programs: All projects and programs that use DLD funds must receive governing board approval prior to the jurisdiction expending the DLD funding on the project/program. This approval allows the opportunity for the public to provide input on planning for bicycle and pedestrian safety. These projects and programs may be included in any of the following, as long as they have been adopted by the jurisdiction’s governing board:
1) List of projects intended to be funded by DLD funds

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2) Local Bicycle and/or Pedestrian Master Plan with priority projects 3) Capital Improvement Program
4) A resolution, such as for a grant application submittal

2. Bicycle and Pedestrian Grant Funds
a. Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will publicize each grant funding cycle. Alameda CTC will administer a bicycle and pedestrian discretionary grant program using a portion of the available funds
b. L ocal jurisdictions, transit operators and Community Based Organizations (CBO) in Alameda County may be eligible for these competitive funds as determined by the Alameda CTC discretionary processes and the Grant Program Guidelines.

Section 6. Complete Streets Policy Requirement
A. T o receive DLD funds, local jurisdictions must do both of the following with respect to Complete Street policies:

1. Have an adopted complete streets policy

2. Comply with the California Complete Streets Act of 2008. The California Complete Streets Act (AB1358) requires that local general plans do the following:
a. Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. b. For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.

Section 7. Local Bicycle/Pedestrian Master Plan Requirement A. T o receive DLD funds, local jurisdictions must do all of the following with respect to local bicycle and pedestrian master plans.

1. Have an adopted Local Pedestrian Master Plan AND Local Bicycle Master Plan OR have an adopted combined Local Pedestrian and Bicycle Plan (Active Transportation Plan); or demonstrate that the plan is being developed and will be adopted.

2. Each plan must be updated, at a minimum, every five years.

3. Each plan must include core elements to ensure that the plan is effective, and that plans throughout the county are comparable, to the extent that is reasonable, to facilitate countywide planning. Alameda CTC will develop and maintain guidelines outlining these core elements.

The Alameda CTC will provide technical assistance and consideration for funding for local jurisdictions to meet these requirements through the competitive grants. Jurisdictions may also use DLD funds for the development of local bicycle and pedestrian master plans.

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Section 8. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 9. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC’s Commission.

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Alameda County Transportation Commission
Local Streets and Roads (Local Transportation) Program
Implementation Guidelines

Section 1. Purpose
A. To delineate the eligible uses of Local Streets and Roads funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distribution funds. These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Local Streets and Roads funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Local Streets and Roads Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Local Streets and Roads funds.

Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
A. Alameda CTC developed Implementation Guidelines for the Local Streets and Roads (Local Transportation) funds to clarify eligible fund uses and expenditures in association with Master Program Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”. The Expenditure Plan allocates 22.34 percent of Measure B funds for Local Streets and Roads programs and projects. In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. The VRF includes 60 percent of net revenues for a Local Streets and Roads Program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, which allocates 20.00 percent of funds for a Local Streets and Roads program. New Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Bike parking: Bike racks and lockers, bike shelters, attended bike parking facilities, and bike parking infrastructure.

C. Bikeways and multiuse paths: Bike lanes, bike boulevards, side paths, bike routes, multiuse pathways, at-grade bike crossings, and maintenance of bikeway facilities.

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D. Bridges and tunnels: Crossings above or below grade for bicycles, pedestrians, and/or autos and transit.

E. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

F. Complete Street: A transportation facility that is planned, designed, operated, and maintained to provide safe mobility for all users, including bicyclists, pedestrians, transit vehicles, truckers, and motorists, appropriate to the function and context of the facility. Complete street concepts apply to rural, suburban, and urban areas. (Caltrans definition) G. Complete Streets Act of 2008: The California Complete Streets Act (Assembly Bill 1358) was signed into law in September 2008. It requires that local jurisdictions modify their general plans as follows:
“(A) Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. (B) For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.”
H. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

I. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Local Streets and Roads programs funded through the Alameda CTC Master Programs Funding Agreements.

J. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of the Alameda CTC-funded Local Streets and Roads projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Local Streets and Roads funds.

K. Direct Local Distribution Funds: Funds are allocated based upon a funding formula (such as population, registered vehicles, roadmiles, or a combination thereof) defined in a voter approved measure and provided to eligible jurisdictions on a regularly schedule basis (such as a regular monthly payment).

L. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

M. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

N. Equipment and new vehicles: Purchase or lease of vehicles and equipment for service improvements, such as information dissemination, fare collection, etc.

O. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

P. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and

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personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

Q. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

R. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

S. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

T. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

U. Pedestrian crossing improvements: At-grade pedestrian crossing improvements such as crosswalks, roadway/geometric changes, or reconfiguration specifically benefiting pedestrians.

V. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

W. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The sub- areas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
X. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

Y. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

Z. Sidewalks and ramps: New sidewalks, sidewalk maintenance, curb ramps, and stairs/ramps for pedestrian and Americans with Disabilities Act access.

AA. Signage: Warning, regulatory, wayfinding, or informational signage.

BB. Signals: New traffic signals or crossing signals, signal upgrades, countdown signals, audible signals, or signal timing improvements.

CC. Street resurfacing and maintenance: Repaving and resurfacing of on-street surfaces, including striping.

DD. Traffic calming: Infrastructure primarily aimed at slowing down motor vehicle traffic.

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EE. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

Section 5. Local Streets and Roads Fund Allocations
A. These Implementation Guidelines provide guidance on the Local Streets and Roads (LSR) Fund allocation process for Measure B, Measure BB and VRF Direct Local Distribution funds.

1. Measure B/BB Local Streets and Roads Direct Local Distribution (DLD) Funds a. General: Alameda CTC distributes Measure B and Measure BB Local Streets and Roads DLD funds to cities in the county and to Alameda County to be spent on transportation capital improvements for surface streets and arterial roads, and maintenance and upkeep of local streets and roads, including repaving streets, filling potholes, and upgrading local transportation infrastructure.

These funds are intended to maintain and improve local streets and roads in Alameda County, and may be used for any local transportation need based on local priorities, including streets and roads projects, local transit projects, bicycle and pedestrian projects, projects (sponsored by others) that require local agency support, and other transportation uses as approved through a public process by the jurisdiction. b. Eligible Uses: Measure B/BB DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve local streets and roads and local transportation. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental
b) Upgrades to or installation of new local streets and roads infrastructure including installation of streets, roads, and highways c) Street resurfacing and maintenance including repaving and resurfacing of on-street surfaces including striping
d) Improvements or upgrades to bridges and tunnels
e) Installation of or upgrades to sidewalks and curb ramps f) Americans with Disabilities Act (ADA) on-street improvements, including sidewalk upgrades and curb ramp installations g) Purchase or lease of equipment or new vehicles for local streets and roads improvements
h) Crossing improvements including traffic signals, signage, and traffic lights (at intersections, interchanges, railroads, freeways, etc.) for drivers, pedestrians, and bicyclists

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i) Improvements to or installation of new pedestrian facilities (e.g., sidewalks, curb ramps, countdown signals, accessible signals, at-grade bike crossings)
j) Improvements or upgrades to or installation of new bikeways (such as bicycle routes, boulevards, lanes, multi-use pathways) k) Maintenance of or installation of bicycle and pedestrian facilities, including construction, maintenance, and operations of bike parking facilities.
l) Pedestrian and bicycle access improvements to, from and at transit facilities
m) Traffic calming projects
2) Transit system operations, operations of traffic signal system controls and interconnections, and corridor monitoring and management 3) Mass transit project operations including bus, ferry, shuttle, rail, and Welfare to Work services
4) Paratransit services
5) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
6) Direct staff training costs directly related to implementation of projects or programs implemented with the Local Streets and Roads Funds c. Ineligible Uses: The following is a list of ineligible uses of LSR DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that do not directly improve local streets and roads and local transportation 3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan
d. List of Projects/Programs: All projects and programs that use LSR DLD funds must receive governing board approval prior to the jurisdiction expending the DLD funding on the project/program. This approval allows the opportunity for the public to provide input on planning for local streets and roads projects. These projects and programs must be included in any of the following, as long as they have been adopted by the jurisdiction’s governing board:
1) List of projects intended to be funded by DLD funds
2) Local Streets and Roads Master Plan with priority projects 3) Capital Improvement Program
4) A resolution, such as for a grant application submittal

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2. VRF Local Streets and Roads DLD Funds
a. General: Alameda CTC distributes VRF Local Streets and Roads DLD Funds to cities in the county and to Alameda County to be spent on transportation capital improvements for surface streets and arterial roads, and maintenance and upkeep of local streets and roads. These funds are intended to maintain and improve local streets and roads as well as a broad range of facilities in Alameda County (from local to arterial facilities).
b. Eligible Uses: The VRF Local Streets and Roads DLD funds may be used for improving, maintaining, and rehabilitating local roads and traffic signals. It will also incorporate the Complete Streets practice that makes local roads safe for all modes, including bicyclists and pedestrians, and accommodate transit. Eligible uses for these funds include, but are not necessarily limited to:
1) Street repaving and rehabilitation, including curbs, gutters and drains 2) Traffic signal maintenance and upgrades, including bicyclist and pedestrian treatments
3) Signage and striping on roadways, including traffic and bicycle lanes and crosswalks
4) Sidewalk repair and installation
5) Bus stop improvements, including bus pads, turnouts and striping 6) Improvements to roadways at rail crossings, including grade separations and safety protection devices
7) Improvements to roadways with truck or transit routing c. Ineligible Uses: The following is a list of ineligible uses of VRF Local Streets and Roads DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities that are not related to transportation 2) Projects or programs that are not directly related to streets and roads improvements
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

Section 6. Complete Streets Policy Requirement
A. T o receive DLD funds, local jurisdictions must do both of the following with respect to Complete Streets policies:

1. Have an adopted Complete Streets policy.

2. Comply with the California Complete Streets Act of 2008. The California Complete Streets Act (AB1358) requires that local general plans do the following:
a. Commencing January 1, 2011, upon any substantial revision of the circulation element, the legislative body shall modify the circulation element to plan for a

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balanced, multimodal transportation network that meets the needs of all users of the streets, roads, and highways for safe and convenient travel in a manner that is suitable to the rural, suburban, or urban context of the general plan. b. For the purposes of this paragraph, “users of streets, roads, and highways” means bicyclists, children, persons with disabilities, motorists, movers of commercial goods, pedestrians, users of public transportation, and seniors.

Section 7. Pavement Condition Index Reporting
A. To receive DLD funds, local jurisdictions must do both of the following with respect to the reporting of an agency’s pavement condition (PCI) index:

1. Annually report on the citywide pavement condition index (PCI), which rates the “health” of local streets from 1 to 100, in the Annual Program Compliance Report Form. Where applicable, this information will be consistent with material provided for MTC reporting requirements.

2. If the PCI falls below a total average index of 60 (fair condition), specify in the Annual Program Compliance Report what funding amounts, policies, or other needs are required to enable increasing the recipient’s PCI.

Section 8. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 9. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

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Alameda County Transportation Commission
Mass Transit Program
Implementation Guidelines

Section 1. Purpose
A. To delineate eligible uses of Mass Transit funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distributions and discretionary funds.

These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Mass Transit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Mass Transit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Mass Transit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
Alameda CTC developed Implementation Guidelines for the Mass Transit funds to clarify eligible fund uses and expenditures in association with Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

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D. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Mass Transit programs funded through the Alameda CTC Master Programs Funding Agreements.

E. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of Alameda CTC-funded Mass Transit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Mass Transit funds.

F. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

G. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

H. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

I. Equipment and new vehicles: Purchase or lease of vehicles. Equipment for service improvements, such as information dissemination, fare collection, etc.

J. Express bus service: Either of these types of rapid bus service:

1. Service within zones with a defined pick-up area, nonstop express bus service, and a defined drop-off zone.

2. Service that provides a simple route layout, has frequent service and fewer stops than regular fixed route service, and may include level boarding, bus priority at traffic signals, signature identification of the rapid buses such as color-coded buses and stops, and enhanced stations.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

P. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

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Q. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

R. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The sub- areas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
S. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

T. Safety improvements: Safety or security improvements for operators, passengers, service users, facilities, and infrastructure or property.

U. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

V. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

W. Welfare to Work: Transit services to enhance transportation opportunities for persons making the transition from welfare to work.

Section 5. Mass Transit Fund Allocations
A. These Implementation Guidelines provide guidance on the Mass Transit Fund allocation process for Mass Transit Direct Local Distribution funds and Measure B Express Bus Services Grant Program and VRF Transit for Congestion Relief Program funds.

1. Mass Transit Direct Local Distribution (DLD) Funds
a. General: Alameda CTC distributes Mass Transit DLD Funds to transit operators in Alameda County to be spent on maintenance of transit services, restoration of service cuts, expansion of transit services, and passenger safety and security. b. Eligible Uses: The Mass Transit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve mass transit services. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental

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b) Upgrades to or expansions to bus, ferry, rail, and shuttle infrastructure
c) Purchase or lease of equipment or new vehicles for transit services 2) Mass transit system operations and services, including commuter rail; express, local, and feeder bus; and ferry
3) Paratransit services
4) Welfare to Work services
5) Direct staff and consultant costs to develop, plan, implement, operate and maintain transit projects and programs
6) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
7) Direct staff training costs directly related to implementation of projects or programs implemented with the Mass Transit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Mass Transit DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that does not directly improve mass transit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the R
ECIPIENT submits an independently
audited/approved Indirect Cost Allocation Plan.

2. Measure B Express Bus Services Grant Program Funds
a. The Measure B Expenditure Plan dedicates 0.7 percent of net revenues for the Countywide Express Bus Service fund for express bus service projects. The Alameda CTC will administer a Measure B Countywide Express Bus Services discretionary grant program. The Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will widely publicize each grant funding cycle.
b. Two agencies are eligible to receive express bus services grant funds:
1) Alameda- Contra Costa Transit District (AC Transit)
2) Livermore Amador Valley Transit Authority (LAVTA)
Fund recipients must enter into a separate agreement with Alameda CTC.

3. VRF Transit for Congestion Relief Program Funds
a. The VRF Expenditure Plan dedicates 25 percent of net revenues for transit projects that provide congestion relief. Alameda CTC awards VRF Transit for Congestion Relief Grant Program funds on a discretionary basis. These funds are intended to make it easier for drivers to use public transportation, make the existing transit system more efficient and effective, and improve access to schools and jobs. The goal of this program is to decrease automobile usage and thereby reduce both localized and area-

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wide congestion and air pollution. Fund recipients must enter into a separate agreement with Alameda CTC.
b. Eligible Uses: VRF Transit for Congestion Relief Grant Program Guidelines provide program eligibility and fund usage guidelines and requirements, definitions of terms, evaluation criteria, award details, and monitoring requirements.

Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

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Alameda County Transportation Commission
Mass Transit Program
Implementation Guidelines

Section 1. Purpose
A. To delineate eligible uses of Mass Transit funds authorized under Alameda County Transportation Commission Master Program Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B, Measure BB, and Vehicle Registration Fees (VRF) Direct Local Distributions and discretionary funds.

These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Mass Transit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Mass Transit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for the Mass Transit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
Alameda CTC developed Implementation Guidelines for the Mass Transit funds to clarify eligible fund uses and expenditures in association with Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution funds (formally known as “pass-through funds”). In 2012, the Master Programs Funding Agreements were updated to include the voter approved 2010 Measure F - Vehicle Registration Fee (VRF) program. In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion.

C. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

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D. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Mass Transit programs funded through the Alameda CTC Master Programs Funding Agreements.

E. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of Alameda CTC-funded Mass Transit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Mass Transit funds.

F. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

G. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

H. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

I. Equipment and new vehicles: Purchase or lease of vehicles. Equipment for service improvements, such as information dissemination, fare collection, etc.

J. Express bus service: Either of these types of rapid bus service:

1. Service within zones with a defined pick-up area, nonstop express bus service, and a defined drop-off zone.

2. Service that provides a simple route layout, has frequent service and fewer stops than regular fixed route service, and may include level boarding, bus priority at traffic signals, signature identification of the rapid buses such as color-coded buses and stops, and enhanced stations.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

M. Maintenance: Repairs, renovation, or upgrade of existing facility or infrastructure.

N. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

O. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

P. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

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Q. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

R. Planning area: Four geographical sub-areas of the county (Planning Areas 1, 2, 3, and 4). The sub- areas of the county are defined by the Alameda CTC as follows:

1. Planning Area 1 – North Area: Cities of Alameda, Albany, Berkeley, Emeryville, Oakland and Piedmont

2. Planning Area 2 – Central Area: Cities of Hayward and San Leandro, and the unincorporated areas of Castro Valley and San Lorenzo, as well as other unincorporated lands in that area

3. Planning Area 3 – South Area: Cities of Fremont, Newark, and Union City

4. Planning Area 4 – East Area: Cities of Dublin, Livermore, and Pleasanton, and all unincorporated lands in that area
S. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

T. Safety improvements: Safety or security improvements for operators, passengers, service users, facilities, and infrastructure or property.

U. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

V. Vehicle Registration Fee (VRF): Measure F, Alameda County’s VRF Program, approved by the voters in November 2010 with 63 percent of the vote. It will generate approximately $12 million per year through a $10 per year vehicle registration fee. Administered by the Alameda CTC, the VRF funds four main types of programs and the distribution percentage is as follows: local streets and roads (60 percent); transit (25 percent); local transportation technology (10 percent); and bicycle and pedestrian projects (5 percent).

W. Welfare to Work: Transit services to enhance transportation opportunities for persons making the transition from welfare to work.

Section 5. Mass Transit Fund Allocations
A. These Implementation Guidelines provide guidance on the Mass Transit Fund allocation process for Mass Transit Direct Local Distribution funds and Measure B Express Bus Services Grant Program and VRF Transit for Congestion Relief Program funds.

1. Mass Transit Direct Local Distribution (DLD) Funds
a. General: Alameda CTC distributes Mass Transit DLD Funds to transit operators in Alameda County to be spent on maintenance of transit services, restoration of service cuts, expansion of transit services, and passenger safety and security. b. Eligible Uses: The Mass Transit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve mass transit services. Eligible uses for these funds include, but are not necessarily limited to:
1) Capital projects, including:
a) All phases of capital projects, including feasibility studies, planning, and environmental

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b) Upgrades to or expansions to bus, ferry, rail, and shuttle infrastructure
c) Purchase or lease of equipment or new vehicles for transit services 2) Mass transit system operations and services, including commuter rail; express, local, and feeder bus; and ferry
3) Paratransit services
4) Welfare to Work services
5) Direct staff and consultant costs to develop, plan, implement, operate and maintain transit projects and programs
6) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
7) Direct staff training costs directly related to implementation of projects or programs implemented with the Mass Transit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Mass Transit DLD funds:
1) Non-transportation projects such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenances, or operations that does not directly improve mass transit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the R
ECIPIENT submits an independently
audited/approved Indirect Cost Allocation Plan.

2. Measure B Express Bus Services Grant Program Funds
a. The Measure B Expenditure Plan dedicates 0.7 percent of net revenues for the Countywide Express Bus Service fund for express bus service projects. The Alameda CTC will administer a Measure B Countywide Express Bus Services discretionary grant program. The Alameda CTC will adopt Grant Program Guidelines before each grant cycle that will establish the guiding policies for that grant cycle and will widely publicize each grant funding cycle.
b. Two agencies are eligible to receive express bus services grant funds:
1) Alameda- Contra Costa Transit District (AC Transit)
2) Livermore Amador Valley Transit Authority (LAVTA)
Fund recipients must enter into a separate agreement with Alameda CTC.

3. VRF Transit for Congestion Relief Program Funds
a. The VRF Expenditure Plan dedicates 25 percent of net revenues for transit projects that provide congestion relief. Alameda CTC awards VRF Transit for Congestion Relief Grant Program funds on a discretionary basis. These funds are intended to make it easier for drivers to use public transportation, make the existing transit system more efficient and effective, and improve access to schools and jobs. The goal of this program is to decrease automobile usage and thereby reduce both localized and area-

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wide congestion and air pollution. Fund recipients must enter into a separate agreement with Alameda CTC.
b. Eligible Uses: VRF Transit for Congestion Relief Grant Program Guidelines provide program eligibility and fund usage guidelines and requirements, definitions of terms, evaluation criteria, award details, and monitoring requirements.

Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

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Alameda CTC Paratransit Program Implementation Guidelines

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Alameda County Transportation Commission
Paratransit Program
Implementation Guidelines

Section 1. Purpose
A. To delineate eligible uses of Paratransit funds authorized under Alameda County Transportation Commission Master Programs Funding Agreements, these implementation guidelines have been developed to specify the requirements that local jurisdictions must follow in their use of Measure B and Measure BB Direct Local Distributions funds and discretionary funds. These guidelines are incorporated by reference in the Master Programs Funding Agreements. All other terms and conditions for programs are contained in the agreements themselves. The intent of the implementation guidelines is to:

1. Provide guidance on Paratransit funds eligible uses and expenditures.

2. Define the terms in the Master Programs Funding Agreements.

3. Guide Paratransit Program implementation.

Section 2. Authority
A. These Implementation Guidelines have been adopted by the Alameda County Transportation Commission and set forth eligible uses and expenditures for Paratransit funds. Alameda CTC may update these guidelines on an as-needed basis and will do so with involvement of its technical and community advisory committees (as applicable). Exceptions to these guidelines must be requested in writing and be approved by the Alameda CTC Commission.

Section 3. Background
A. Alameda CTC developed Implementation Guidelines for the Paratransit funds to clarify eligible fund uses and expenditures in association Master Programs Funding Agreements for the November 2000 voter-approved Measure B Direct Local Distribution (formally known as “pass-through funds”). In November 2014, voters approved the 2014 Transportation Expenditure Plan, Measure BB, and new Master Programs Funding Agreements were subsequently developed to incorporate Measure BB funds. The expenditure plans allocates 10.45 percent of Measure B funds and 10 percent of Measure BB funds for special transportation for seniors and people with disabilities (paratransit) programs and projects.

Section 4. Definition of Terms
A. Alameda CTC: The Alameda County Transportation Commission is a Joint Powers Authority created by the merger of the Alameda County Congestion Management Agency, which performed long-range planning and funding for countywide transportation projects and programs, and the Alameda County Transportation Improvement Authority, which administered the voter-approved, half-cent transportation sales taxes in Alameda County (the Measure B sales tax programs approved in 1986 and 2000).

B. Americans with Disabilities Act (ADA): According to the U.S. Equal Employment Opportunity Commission, originally passed in 1990 and revised in 2008, a law that prohibits private employers, state and local governments, employment agencies and labor unions from discriminating against qualified individuals with disabilities in job application procedures, hiring, firing, advancement, compensation, job training, and other terms, conditions, and privileges of employment. The ADA also requires reasonable accommodations for individuals with disabilities and has resulted in the removal of many barriers to transportation and in better access for seniors and people with disabilities.

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C. Capital project: A capital investment that typically requires the following phases: planning/feasibility, scoping, environmental clearance, design, right-of-way, construction, and completion. For paratransit programs, may be an investment in vehicles or equipment directly related to providing paratransit services.

D. Construction: Construction of a new capital project, including development of preliminary engineering and construction documents, including plans, specifications, and estimates (PS&E).

E. Cost Allocation Plans (CAPs): CAPs and indirect cost (IDC) rate proposals are plans that provide a systematic manner to identify, accumulate, and distribute allowable direct and indirect costs to Paratransit programs funded through the Alameda CTC Master Programs Funding Agreements.

F. Customer service and outreach: Customer service functions as well as costs associated with marketing, education, outreach, and promotional campaigns and programs.

G. Direct cost: A cost completely attributed to the provision of a service, operations, a program, a capital cost, or a product. These costs include documented hourly project staff labor charges (salaries, wages, and benefits) that are directly and solely related to the implementation of the Alameda CTC-funded Paratransit projects, consultants, and materials. These funds may be used for travel or training if they are directly related to the implementation of the Paratransit funds.

H. Direct Local Distribution funds: Funds allocated based on a funding formula (such as population, registered vehicles, road miles, or a combination thereof) defined in a voter-approved measure and provided to eligible jurisdictions on a regularly scheduled basis (such as a regular monthly payment).

I. Education and promotion: Marketing, education, information, outreach, and promotional campaigns and programs.

J. Environmental documents: Preparation of environmental documents, such as those related to the California Environmental Quality Act (CEQA) or the National Environmental Policy Act (NEPA), or permits required by state or federal permitting agencies.

K. Grants: Funding for plans, programs, or projects based on a competitive call for projects; evaluated based on adopted evaluation criteria; and allocated based on a reimbursement basis.

L. Group trips: One-way passenger trips considered group trips. Includes vehicle operation and contracts. See individual demand-response trips.

M. Indirect cost: Also known as “overhead,” any cost of doing business other than direct costs. These costs include utilities, rent, administrative staff, officers’ salaries, accounting department costs, and personnel department costs, which are requisite for general operation of the organization but are not directly allocable to a particular service or product.

N. Individual demand-response trips: Taxi service, door-to-door trips, and van trips that passengers request on demand. Includes actual operation cost and contracts for vehicle operation, scheduling, dispatching, vehicle maintenance, supervision, and fare collection (including ticket or scrip printing and sales) for the purpose of carrying passengers.

O. Maintenance: Repairs, renovation, or upgrade of existing facility, infrastructure, or vehicles.

P. Management: Direct staffing costs and benefits to manage programs, projects, and services.

Q. Meal delivery: Service that includes costs associated with vehicle operation, scheduling, dispatching, vehicle maintenance, and supervision for the purpose of delivering meals, whether provided in-house, through contracts, via taxicab, or by grantees. See Meals on Wheels.

R. Meals on Wheels: Service that is part of a Senior Nutrition Program and provides delivery of meals to seniors and people with disabilities. See meal delivery.

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S. Measure B: Alameda County’s half-cent transportation sales tax, originally approved in 1986, and reauthorized by voters in November 2000. Collection of the sales tax began on April 1, 2002.

Administered by the Alameda CTC, Measure B funds four types of programs in 20 local jurisdictions:
bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

T. Measure BB: Alameda County voters approved Measured BB, the 2014 Transportation Expenditure Plan, in November 2014. It authorizes the collection of a half-cent transportation sales tax and augments the existing 2000 Measure B sales tax program. Collection of the sales tax began on April 1, 2015. Administered by the Alameda CTC, Measure BB funds four types of programs in 20 local jurisdictions: bicycle and pedestrian, local streets and roads, mass transit, and paratransit.

U. Operations: Provision of services that operate transportation facilities and programs. Operations costs do not include the costs to operate community outreach or other programs not directly related to a specific transportation service, program, or product.

V. Paratransit Advisory and Planning Committee: Originally named by the Measure B Expenditure Plan as the Alameda County Paratransit Coordinating Council, the committee meets to address funding, planning, and coordination issues regarding paratransit services in Alameda County. Members must be an Alameda County resident and an eligible user of any transportation service available to seniors and people with disabilities in Alameda County. PAPCO is supported by a Technical Advisory Committee comprised of Measure B and Measure BB-funded paratransit providers in Alameda County.

W. Paratransit service: Transportation services for seniors and people with disabilities including ADA- mandated or non-mandated shuttle or fixed-route services, including door-to-door services, group trips, and individual demand-response trip services; taxi programs; Meals on Wheels or meal delivery; volunteer driver programs; and purchase of EBP tickets.

X. Planning: Identification of project and program current conditions and needs and development of strategies and plans to address the identified needs.

Y. Project completion/closeout: Inspection/project acceptance, final invoicing, final reporting, and the processes for closing out a project.

Z. Scoping and project feasibility: Early capital project phases that identify project needs, costs, and implementation feasibility.

AA. Shuttle or fixed-route trips: Shuttle service or fixed-route bus service, for example. Includes vehicle operation and contracts. See individual demand-response trips.

Section 5. Paratransit Fund Allocations
A. These Implementation Guidelines provide guidance on the Paratransit Fund allocation process for Direct Local Distribution funds and Paratransit Gap Grant Program funds.

1. Paratransit Direct Local Distribution Funds
a. General: Alameda CTC distributes Paratransit Direct Local Distribution (DLD) Funds to fixed-route public transit operators that are required to provide transportation services mandated by the ADA; and to cities in Alameda County and the County to provide non-mandated services, aimed at improving mobility for seniors and persons with disabilities.
1) A portion of the funds as defined in the Master Programs Funding Agreement are local DLD funds distributed to Alameda County cities to provide non-mandated transportation services for seniors and people with disabilities allocated to each city operating paratransit service through a

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census-based funding formula that is developed by PAPCO and approved by the Alameda CTC Commission.
2) A portion of the funds as defined in the Master Programs Funding Agreement are DLD funds distributed to Alameda County’s primary mandated ADA service provider, East Bay Paratransit Consortium. b. Eligible Uses: Paratransit DLD funds may be used for capital projects, programs, maintenance, or operations that directly improve paratransit services. Eligible uses for these funds include services as defined in Attachment A, as well as, but not limited to:
1) Direct staff and consultant costs to develop, plan, implement, manage, operate and maintain paratransit projects and programs
2) Direct staff and consultant costs to provide customer service and outreach for paratransit projects and programs
3) Direct staff and consultant costs that support eligible activities, including the end-of-year compliance report
4) Direct staff training costs directly related to implementation of projects or programs implemented with the Paratransit Funds
c. Ineligible Uses: The following is a list of ineligible uses of Paratransit DLD funds:
1) Non-transportation projects or services such as fees charged to capital construction projects for services or amenities not related to transportation 2) Capital projects, programs, maintenance, or operations that do not directly improve paratransit services
3) Projects or programs that exclusively serve city/county staff 4) Indirect costs, unless the RECIPIENT submits an independently audited/approved Indirect Cost Allocation Plan.

2. Paratransit Discretionary Grant Program Funds
a. The Measure BB Expenditure Plan dedicates 1.0 percent of the funds for paratransit coordination and services to meet the needs of seniors and people with disabilities.

Alameda CTC will administer a Measure BB Paratransit discretionary grant program. b. The Alameda CTC adopt Grant Program Guidelines through its programming and allocation processes.to guide the grant allocations.
c. Gap funds provide Alameda County with the opportunity to be innovative and explore alternative service delivery mechanisms in the face of a senior and disability population expected to grow substantially over the next 30 years. The population of people likely to need paratransit service is expected to outpace the growth in sales tax revenues that fund paratransit programs in Alameda County, including city-based programs and ADA-mandated services.
d. Gap funds provide an opportunity to minimize the differences in service experienced by consumers based on their geographic location.

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Section 6. Advancement of Direct Local Distribution Funds A. Alameda CTC may consider advancing future Direct Local Distribution funds, with the goal of seeing improvements made in the near term. If a jurisdiction is interested in this option, a written request to Alameda CTC must include a description of the project, scope, schedule, the amount of funds requested, the anticipated timing of when funds are required, and justification for the request. Requests will be considered on an individual basis.

Section 7. Adoption of Implementation Guidelines
A. Implementation Guidelines are adopted by Alameda CTC on an as-needed basis. Changes to Implementation Guidelines will be brought through the Alameda CTC’s Technical Advisory Committee for review and comment, as well as any other Alameda CTC committees as necessary, before changes are adopted by the Alameda CTC Commission.

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FY2026-27 FINAL

Implementation Guidelines and Performance Measures – Special Transportation for Seniors and People with Disabilities (Paratransit) Program
Implementation Guidelines
These guidelines lay out the service types that are eligible to be funded with Alameda County Measure B (2000) reserves and Measure BB (2014) revenues under the Special Transportation for Seniors and People with Disabilities (Paratransit) Program. All programs funded partially or in their entirety through these sources, including American with Disabilities Act (ADA)- mandated paratransit services, city programs and discretionary grant funded projects, must abide by the following requirements for each type of paratransit service. While the collection of Measure B has sunset, remaining funds continue to be utilized.

Fund recipients are able to select which of these service types are most appropriate for their community to meet the needs of older adults and people with disabilities. Overall, all programs should be designed to enhance quality of life for older adults and people with disabilities by offering accessible, affordable and convenient transportation options to reach major medical facilities, grocery stores and other important travel destinations to meet life needs. Although some programs may need to prioritize based on trip purpose due to capacity constraints, ideally, the importance of a trip should be determined by the consumer.

Performance Measures

The Alameda CTC collects performance data from all programs funded with Alameda County Measure B (2000) reserves and Measure BB (2014) revenues. All programs funded partially or in their entirety through these sources must at a minimum report annually through the Annual Compliance Report for Direct Local Distribution (DLD) funding on the performance measures identified within the Implementation Guidelines for each DLD program.

The performance measures for the Measure B and Measure BB Direct Local Distribution (DLD) funding distributed through the Special Transportation for Seniors and People with Disabilities (Paratransit) Program, which funds ADA-mandated paratransit services, city paratransit programs and discretionary grant funded projects, are identified below.

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Performance data required for Compliance Reports are marked with a ✥. Additional performance-related data is listed and may be required through:
• Separate discretionary grant guidelines
• Report to the Alameda CTC’s Commission
• Report to one of its community advisory committees.

Additional performance measures include but are not limited to those below marked with a regular bullet.

ADA Paratransit Guidelines
Service
Description

Origin-to-destination trips for people with disabilities unable to ride fixed route transit. Trips are pre-scheduled and accessible.

Eligible
Population

Due to a disability or health-related condition, the individual must be unable to use fixed route transit.

Time & Days of
Service

Varies by area. Available when and where fixed route transit operates.

Fare (Cost to
Customer)

Varies by area.

Other Programs mandated by the Americans with Disabilities Act are implemented and administered according to federal guidelines that supersede these guidelines; however, all ADA-mandated programs funded through Measures B and BB are subject to the terms of the Master Programs Funding Agreement.

Historically, at the request of a health care provider or ADA provider, city programs would provide interim service through their programs to consumers awaiting ADA certification. Currently, the ADA programs meet these needs directly.

Performance
Measures
(✥ Performance
data required for
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)

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ADA Paratransit Guidelines
Compliance
Reports)
• Total program cost per one-way trip (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on “high need” trips • Quantitative and qualitative information on ridership satisfaction

Same-Day Transportation Service Guidelines
Service
Description

Same-day transportation services provide on-demand same-day services utilizing taxis, Transportation Network Companies a.k.a. TNCs (e.g. Lyft, Uber) that use ride-hailing mobile apps, or other new transportation options. Services may be subsidized in different ways including vouchers, scrip, reimbursement, a discount code on an app, call center or website payment, etc.

Transportation Network Companies (e.g. Lyft, Uber) using ride-hailing apps and web-based platforms provide curb-to-curb service that can be scheduled on a same-day basis. TNCs charge riders on a distance/time basis depending on calculations determined by the app. Subsidy programs allow eligible consumers to use TNCs at a reduced fare by reimbursing consumers a percentage of the fare, providing a coupon code, or by providing some initial fare payment, which can be used to cover a portion of the fare. These programs are intended for situations

ATTACHMENT V
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FY2026-27 FINAL 4

Same-Day Transportation Service Guidelines
when consumers cannot make their trip on a pre-scheduled basis. TNC trip services can incorporate a concierge service.

Taxis also provide curb-to-curb service that can be scheduled on a same-day basis. Taxis charge riders on a distance/time basis using a meter. Taxi subsidy programs offer a reduced fare by reimbursing consumers a percentage of the fare or by providing some fare medium, e.g. scrip or vouchers, which can be used to cover a portion of the fare.

The availability of accessible vehicles varies by geographical area and provider, but programs should expand availability of accessible vehicles where possible in order to fulfill requests for same-day accessible trips.

Programs may incorporate a parallel Specialized Accessible Van Service to meet the need for accessible trips.

Eligible
Population
Eligible Populations include:

1. People 18 and above with disabilities who are unable to use fixed route services. Cities may, at their discretion, also provide services to consumers with disabilities under the age of 18, and

2. Older adults 70 years or older without proof of a disability.

Program sponsors may use either ADA eligibility, as established by ADA-mandated providers (incl. East Bay Paratransit, LAVTA, Union City Transit) or the Alameda County City Paratransit Services Medical Statement Form, as proof of disability. Program sponsors may, at their discretion, also offer temporary or interim eligibility due to disability.

ADA-mandated providers that are not also city providers (East Bay Paratransit and LAVTA) are not required to provide service to older adults 70 years or older without ADA eligibility.

Time & Days of
Service

Service times should be consistent with transportation provider availability to public consumers.

Fare (Cost to
Customer)
Programs must subsidize at least 50% of the fare within an established reasonable service area (at a minimum the sponsoring city).

Programs can impose a cap on total subsidy per person. This can be accomplished through a maximum subsidy per trip, a limit on the

ATTACHMENT V
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FY2026-27 FINAL 5

Same-Day Transportation Service Guidelines
number of vouchers/scrip (or other fare medium) per person, and/or a total monetary subsidy per person per month/quarter/year.

Other New same-day transportation programs that utilize TNCs are subject to review by Alameda CTC staff prior to implementation.

Programs may also use funding to provide incentives to drivers and/or transportation providers to ensure reliable service. Incentives are often utilized to promote accessible service. Planned expenditures on incentives are subject to review by Alameda CTC staff prior to implementation.

Generally, same-day transportation options have been inconsistent in their ability to offer WAV (Wheelchair Accessible Vehicle) service.

These include taxis and programs offered via privately-owned vehicles (e.g. TNCs and volunteer driver programs). Programs should strive to provide an equitable suite of programs, balancing offering accessible alternatives (e.g. using an agency van to supplement a TNC program), searching for and developing new wheelchair accessible options, and meeting the needs of their community. New and/or separate WAV services should be included under Specialized Accessible Van Service.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way trips provided on taxis
 Number of one-way trips provided on Transportation Network Companies (e.g. Lyft, Uber) using ride-hailing apps
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
• Total program cost per one-way trip, including extra concierge costs if applicable (total program cost during period divided by the number of one-way trips provided during period)
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants (report quantities for taxis and/or Transportation Network Companies separately)
• Demographic data on age, disability, ethnicity/race, and income

ATTACHMENT V
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Same-Day Transportation Service Guidelines
• Information in aggregate on origin and destination for same day trips by category (i.e. medical appointments, grocery store, senior center, etc.; report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on complaints (report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on safety incidents (report quantities for taxis and/or Transportation Network Companies separately)
• Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)

Specialized Accessible Van Service Guidelines
Service
Description
Specialized accessible van service provides accessible, origin-to- destination trips on a pre-scheduled or same-day basis. This service category should complement core services in communities where critical needs for accessible or other specialized trips are not being adequately met by the existing primary services. Examples of unmet needs are a taxi or TNC program without accessible vehicles, medical trips for riders with dementia unable to safely take an ADA-mandated trip, or trips outside of the ADA-mandated service area. When possible, a priority for this service should be fulfilling requests for WAV (Wheelchair Accessible Vehicle) trips as defined under the CPUC TNC Access for All (AFA)
1 Program Funding.

Services may be subsidized in different ways as agreed upon by the program sponsor and transportation provider, including vouchers, scrip,

1 TNC Access for All Program https://www.cpuc.ca.gov/tncaccess/

ATTACHMENT V
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FY2026-27 FINAL 7

Specialized Accessible Van Service Guidelines
reimbursement, a discount code on an app, call center or website payment, etc.

Eligible
Population
People 18 and above who are unable to use fixed route, ADA-mandated or same-day transportation services due to disability. Cities may, at their discretion, also provide services to consumers with disabilities under the age of 18.

Program sponsors may use either ADA eligibility, as established by ADA- mandated providers (incl. East Bay Paratransit, LAVTA, Union City Transit) or the Alameda County City-Based Paratransit Services Medical Statement Form, as proof of disability. Program sponsors may, at their discretion, also offer temporary or interim eligibility due to disability.

ADA-mandated providers that are not also city providers (East Bay Paratransit and LAVTA) are not required to provide service to older adults 70 years or older without ADA eligibility.

Time & Days of
Service

At discretion of program sponsor with local consumer input. When possible, service should be available Monday – Friday between the hours of 8 a.m. and 5 p.m. (excluding holidays) and accept reservations between the hours of 9 a.m. and 5 p.m. Monday – Friday (excluding holidays).

Fare (Cost to
Customer)
Fares for pre-scheduled service should not exceed comparable same-day transportation services fares.

Other Specialized Accessible van programs must demonstrate that they are providing trips at an equal or lower cost to the provider than the ADA- mandated provider on a cost per trip basis, except if providing service beyond ADA paratransit minimums (e.g. WAV). Cost per trip is defined as total transportation cost (from all sources of revenue) during a reporting period divided by the number of one-way trips, including attendant and companion trips, provided during the period.

Performance
Measures
(✥ Performance
data required for
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)

ATTACHMENT V
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Specialized Accessible Van Service Guidelines
Compliance
Reports)
• Total program cost per one-way trip, including extra costs for specialized service if applicable (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Data required for CPUC TNC Access for All (AFA) Program funding2 • Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)

Accessible Shuttle Service Guidelines
Service
Description

Shuttles are accessible vehicles that operate on a fixed, deviated, or flex-fixed route and schedule. They serve common trip origins and destinations visited by eligible consumers, e.g. senior centers, medical facilities, grocery stores, BART and other transit centers, community centers, commercial districts, and post offices.

Shuttles should be designed to supplement rather than duplicate existing fixed route transit services. Routes should not necessarily be designed for fast travel, but to get as close as possible to destinations of interest, such as going into parking lots or up to the front entrance of

2 Access Provider Information https://www.cpuc.ca.gov/regulatory-services/licensing/transportation- licensing-and-analysis-branch/transportation-network-companies/tnc-access-for-all-program/tnc--- access-for-all-program-access-provider

ATTACHMENT V
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FY2026-27 FINAL 9

Accessible Shuttle Service Guidelines
a senior living facility. Shuttles are often designed to serve active older adults who do not drive but are not ADA paratransit registrants.

Eligible
Population
Shuttles should be designed to appeal to older adults but can be made open to the general public.

Time and Days
of Service
At discretion of program sponsor with local consumer input.

Fare (Cost to
Customer)

At discretion of program sponsor but cannot exceed local ADA paratransit fares. Fares may be scaled based on distance.

Cost of Service By end of the second fiscal year of service, the City’s cost per one-way trip per person should not exceed $50, including transportation and direct administrative costs. Cost per trip is defined as total cost (all sources) during a reporting period divided by the number of one-way trips, including attendant and companion trips, provided during period.

Other Shuttle sponsors are required to coordinate with the local fixed route transit provider.

Shuttle routes and schedules should be designed with input from the older adult and disabled communities to ensure effective design. For new shuttle services, to ensure effective program design, a well-defined plan must be submitted to Alameda CTC staff for review prior to implementation.

Deviations and flag stops are permitted at discretion of program sponsor.

Performance
Measures

(✥ Performance
data required for
Compliance
Reports)
 Total ridership (One-way passenger boardings)
 Total Measure B/BB cost per one-way passenger trip (Total Measure B/BB program cost during period divided by the total ridership during period.)
• Total program cost per one-way passenger trip (total program cost during period divided by the total ridership during period). • Non-Measure B/BB revenues and costs

ATTACHMENT V
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FY2026-27 FINAL 10

Accessible Shuttle Service Guidelines
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • On-time performance
• Number of trips provided to consumers who require an accessible vehicle
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)

Group Trips Service Guidelines
Service
Description

Group trips are round-trip rides for pre-scheduled outings, including shopping trips, recreational events, and community activities. These trips are specifically designed to serve the needs of older adults and people with disabilities and typically originate from a senior center or housing facility, and are generally provided in accessible buses or vans.

Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
Group trips must begin and end on the same day.

Fare (Cost to
Customer)

At discretion of program sponsor.

Other Programs can impose mileage or quantity of trips limitations to individuals or organizations to control program costs.

ATTACHMENT V
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FY2026-27 FINAL 11

Group Trips Service Guidelines
Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of one-way passenger trips provided
 Total Measure B/BB cost per passenger trip (Total Measure B/BB program cost during period divided by the number of passenger trips provided during period.)
• Total program cost per passenger trip (total program cost during period divided by the number of passenger trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of requests (including any unfulfilled requests) • Demographic data on age, disability, ethnicity/race, and income • Number of trips provided to consumers who require a wheelchair accessible trip
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on ridership satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)

Door-through-Door/Volunteer Driver Service Guidelines
Service
Description

Volunteer driver services are pre-scheduled, door-through-door services that are typically not accessible. These programs rely on volunteers to drive eligible consumers for critical trip needs, such as medical trips. Programs may use staff to complete intake or fill gaps in service provision. This service meets a key mobility gap by serving more vulnerable populations and should complement existing primary services (i.e. ADA-mandated, Specialized Accessible Van, or Same- Day).

Volunteer driver programs may also have an escort component where volunteers accompany consumers on any service eligible for Alameda CTC funding, when they are unable to travel in a private vehicle.

ATTACHMENT V
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FY2026-27 FINAL 12

Door-through-Door/Volunteer Driver Service Guidelines
Eligible
Population
At discretion of program sponsor.

Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)

At discretion of program sponsor.

Other Program sponsors can use funds for administrative purposes and/or to pay for volunteer mileage reimbursement purposes (not to exceed Federal General Services Administration (Privately Owned Vehicle) Mileage Reimbursement Rates) or an equivalent financial incentive for volunteers.

Performance
Measures

(✥ Performance
data required for
Compliance
Reports)
 Number of one-way trips provided
 Total Measure B/BB cost per one-way trip (Total Measure B/BB program cost during period divided by the number of one-way trips provided during period.)
• Total program cost per one-way trip (total program cost during period divided by the number of one-way trips provided during period).
• Non-Measure B/BB revenues and costs
• Number of applicants (including number of those on the waitlist) and registrants
• Demographic data on age, disability, ethnicity/race, and income • Quantitative and qualitative information on complaints • Quantitative and qualitative information on safety incidents • Quantitative and qualitative information on outreach
• Number of active volunteer drivers
• Number of one-way trips provided by staff
• Percentage of service requests unfulfilled when requested within specified time
• Quantitative and qualitative information on ridership satisfaction

ATTACHMENT V
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Door-through-Door/Volunteer Driver Service Guidelines
• Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)

Mobility Management and/or Travel Training Program Guidelines Service
Description
Mobility management services cover a wide range of activities, such as travel training, coordinated services, trip planning, and brokerage. Mobility management activities often include education and outreach to individuals and organizations. Individual trip planning can play an important role in ensuring that people use the “best” service for them for each trip, e.g. using East Bay Paratransit from Fremont to Berkeley for an event, using a TNC (e.g. Lyft, Uber) or taxi voucher for a same-day urgent doctor visit, and scheduling with a group trip service to go grocery shopping. Service types can include information and referral, service linkage, service coordination, or advocacy.

Travel training is short-term, one-on-one or group-based intensive instruction designed to teach people with disabilities and older adults to travel safely and independently on fixed-route public transportation in their community.
3 Travel orientation, also known as transit orientation, is less formal and involved than traditional travel training and explains transportation systems by sharing information about trip planning, schedules, maps, fare systems, mobility devices, new mobility services, and benefits and services. It may be conducted in a group or one-on-one. 4 This service description should not be considered all-inclusive. Programs are welcome to contact Alameda CTC staff to discuss other mobility management activities if they need guidance.

Eligible
Population
At discretion of program sponsor.

3 Easter Seals Project ACTION http://www.projectaction.com/glossary-of-disability-and-transit-terms/ 4 Easter Seals Project ACTION https://www.nadtc.org/wp-content/uploads/Module-4-NADTC-link- version.pdf

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FY2026-27 FINAL 14

Mobility Management and/or Travel Training Program Guidelines Time and Days
of Service
At discretion of program sponsor.

Fare (Cost to
Customer)
N/A
Other For new mobility management and/or travel training programs, to ensure effective program design, a plan with a well-defined set of activities must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
Mobility Management Program
 Number of individuals provided with mobility management support (Note: an individual may have multiple contacts)
 Number of contacts providing mobility management support  Total Measure B/BB cost per individual provided with mobility management support (Total Measure B/BB program cost during period divided by the number of individuals provided with support during period.)
• Total cost per individual provided with mobility management support (total program cost during period divided by the number of individuals provided with support during period).
• Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Quantitative and qualitative information on outreach
• Quantitative and qualitative information on program satisfaction Travel Training Program

 Number of individuals trained and/or received travel orientation (divided by those in individual training and those participating in group trainings)
 Total Measure B/BB cost per individual trained in individual trainings and in group trainings (Total Measure B/BB program cost during period divided by the number of individuals trained during period)

ATTACHMENT V
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FY2026-27 FINAL 15

Mobility Management and/or Travel Training Program Guidelines • Total program cost per individual trained in individual trainings and in group trainings (total program cost during period divided by the number individuals trained during period)
• Number of requests for training unfulfilled
• Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Number of individuals trained (divided by those receiving travel orientation, mobility device training, older adults, adults with disabilities, youth with disabilities, and/or people with visual impairments)
• Quantitative and qualitative information on outreach
• Percentage/number of people surveyed who used transit post workshop
• Quantitative and qualitative information on program satisfaction • Qualitative information on program’s capacity to serve demand (e.g. status of waitlist)

Means-Based Fare Program Guidelines
Service
Description
Means-Based Fare Programs can subsidize any service eligible for paratransit funding and/or fixed-route transit for paratransit customers who are low-income and can demonstrate financial need.

Eligible
Population
Subsidies can be offered to low-income consumers with demonstrated financial need who are currently eligible for an Alameda County ADA- mandated or city paratransit program.

Low income requirements are at discretion of program sponsors, but the requirement for household income should not be below the HUD Very Low-Income threshold for Alameda County.
5 5 Alameda County Housing and Community Development Department https://www.acgov.org/cda/hcd/hud- income-rent_limits.htm

ATTACHMENT V
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FY2026-27 FINAL 16

Means-Based Fare Program Guidelines
Time and Days
of Service
N/A
Fare (Cost to
Customer)
N/A
Other Outreach/communication plans related to means-based fares must be submitted to Alameda CTC staff annually.

Low-income requirements and the means to determine and verify eligibility must be submitted to Alameda CTC staff for review prior to implementation.

If program sponsors include subsidized ADA-mandated paratransit tickets in this program, no more than 3% of a program sponsor’s Alameda CTC distributed funding may be used for the ticket subsidy. Other services or purposes proposed for means-based fare subsidy must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures

(✥ Performance
data required for
Compliance
Reports)
 Number of unduplicated individuals who received
scholarship/subsidized fares
 Number of one-way fares/tickets subsidized
 Total Measure B/BB cost per subsidy (Total Measure B/BB program cost during period divided by the number of subsidized fares/tickets during period)
• Total program cost per subsidy (total program cost during period divided by the number of subsidized fares/tickets during period) • Demographic data on age, disability, ethnicity/race, and income of individuals
• Non-Measure B/BB revenues and costs
• Quantitative and qualitative information on complaints • Quantitative and qualitative information on outreach
• Quantitative and qualitative information on program satisfaction

ATTACHMENT V
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FY2026-27 FINAL 17

Meal Delivery Program Guidelines
Service
Description
Meal Delivery programs traditionally support delivery of meals to the homes of individuals who have difficulty traveling to congregate meal sites and/or have difficulty shopping for food or preparing meals for themselves.

Meal delivery program eligibility under Measures B and BB is limited to transportation-related meal delivery program costs for traditional meal delivery services provided by a local community-based organization.

Allowable expenses also include direct mileage reimbursement for volunteer drivers providing meal delivery.

Eligible
Population
At discretion of program sponsor.

Time and Days
of Service

At discretion of program sponsor.

Fare (Cost to
Customer)

At discretion of program sponsor.

Other Program sponsors may not use more than 5% of their Alameda CTC DLD Paratransit program funds expended in a given fiscal year for transportation-related meal delivery program costs. Additionally, Meal Delivery Programs (including Capital Expenditures) may not account for more than 5% of the total funding made available for a Paratransit Discretionary Grant Program Call.

Funding for traditional meal delivery provided by a local community-based organization must be limited to no more than $3 per meal delivered.

If programs are directly reimbursing volunteer drivers for meal delivery services, DLD program funds used for mileage reimbursement must be limited to no more than $8 per meal delivered (not to exceed Federal General Services Administration (Privately Owned Vehicle) Mileage Reimbursement Rates).

ATTACHMENT V
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Meal Delivery Program Guidelines
For new meal delivery programs, to ensure effective program design, a well-defined plan must be submitted to Alameda CTC staff for review prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Number of meal delivery trips
 Total Measure B/BB cost per meal delivery trip (Total Measure B/BB program cost during period divided by the number of meal delivery trips during period)
• Total number of individuals served
• Total cost per meal delivery trip (total program cost during period divided by the number of meal delivery trips during period) • Non-Measure B/BB revenues and costs
• Demographic data on age, disability, ethnicity/race, and income in aggregate
• Quantitative and qualitative information on transportation program satisfaction

Capital Expenditures Guidelines
Description Capital expenditures are eligible if directly related to the implementation of a program or project within an eligible service category, including but not limited to, purchase of scheduling software, accessible vehicles and equipment, and accessibility improvements at shuttle stops.

Eligible
Population

N/A
Time and Days
of Service
N/A
Fare (Cost to
Customer)

N/A
Other Capital expenditures are to support the eligible service types included in the Implementation Guidelines and must be consistent with objectives of

ATTACHMENT V
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Capital Expenditures Guidelines
the Alameda CTC Special Transportation for Seniors and Peoples with Disabilities (Paratransit) Program.

Meal Delivery Programs may not account for more than 5% of the total funding made available for a Paratransit Discretionary Grant Program Call for vehicles.

If programs are purchasing passenger vehicles, they should be accessible. Planned expenditures are subject to review by Alameda CTC staff prior to implementation.

Performance
Measures
(✥ Performance
data required for
Compliance
Reports)
 Total Measure B/BB cost
• Non-Measure B/BB revenues and costs
• Photograph of new vehicle (where applicable)

ATTACHMENT V
132

CITY OF HAYWARD
Hayward City Hall
777 B Street
Hayward, CA 94541
www.Hayward-CA.gov
File #: CONS 26-140
DATE: April 21, 2026
TO: Mayor and City Council
FROM: Director of Public Works

SUBJECT
Adopt a Resolution Awarding a Contract to Bay Cities Paving & Grading, Inc., for the FY 26 Pavement Improvement Project, Project No. 05347, in the Amount of $10,063,947.60 and Authorizing an Administrative Change Order Budget of $1,436,052.40

RECOMMENDATION
That the City Council adopts a resolution (Attachment II) approving Addendum No. 1 & No. 2 consisting of revisions to the plans and specification for the FY26 Pavement Improvement Project (PIP) and awarding the contract for the project to Bay Cities Paving & Grading, Inc., in the amount of $10,063,947.60 and authorizing an administrative change order budget of $1,436,052.40 for a total not to -exceed contract amount of $11,500,000.

SUMMARY
The City maintains a total of 679 lane-miles of pavement on 292 centerline miles of roadway.

The FY26 PIP is scheduled to treat 129 lane-miles, including 24 lane-miles of rehabilitation, 13 lane-miles of micro-surfacing, and 91 lane-miles of crack sealing (Attachment III & IV). This represents approximately 19% of the City’s total maintained lane-miles. The proposed improvements will repair failed pavement segments and improve street surfaces.

On March 17, 2026, the project received seven (7) bids. Six of the seven bids were under the Engineer’s Estimate of $11,650,000. At $10,063,947.60, the low bid received is $1,586,052.40 or 13.6% under the Engineer’s Estimate.

Staff recommends award of the contract to the responsible low bidder, Bay Cities Paving & Grading, Inc., in the amount of $10,063,947.60, and authorization of an administrative change order budget of $1,436,052.40 at the discretion of the Director of Public Works. The change order budget may be used for additional work, including the addition of streets not included in the base bid, such as West A Street (Hathaway Avenue to I-880 Northbound On-Ramp) and Amaral Street (Whipple Road to Almaden Road).

Additional streets may be added to the project scope as funding and scheduling allow, including streets CITY OF HAYWARD Printed on 4/17/2026Page 1 of 2
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File #:CONS 26-140
Additional streets may be added to the project scope as funding and scheduling allow, including streets where City utility projects, private utility projects (PG&E, AT&T, etc.), or development work will be completed first, ensuring that new pavement is not subject to subsequent utility cuts.

The project budget of $12,870,000 is funded via the Gas Tax, Road Repair and Accountability Act (RRAA) (SB1), Measure BB, Vehicle Registration Fees, Street Impact Fee, and Street System Improvement funds.

There is no General Fund contribution to this project.

ATTACHMENTS
Attachment I Staff Report
Attachment II Resolution
Attachment III List of Streets
Attachment IV Map
Attachment V BPMP Deviation List
CITY OF HAYWARD Printed on 4/17/2026Page 2 of 2
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134

DATE: April 21, 2026

TO: Mayor and City Council

FROM: Director of Public Works

SUBJECT Adopt a Resolution Awarding a Contract to Bay Cities Paving & Grading, Inc. , for the FY2 6 Pavement Improvement Project, Project No. 05347, in the Amount of $ 10,063,947.60 and Authorizing an Administrative Change Order Budget of $1,436,052.40

RECOMMENDATION

That the City Council adopts a resolution (Attachment II) approving Addendum No. 1 & No. 2 consisting of revisions to the plans and specification for the FY26 Pavement Improvement Project (PIP) and awarding the contract for the project to Bay Cities Paving & Grading, Inc., in the amount of $ 10,063,947.60 and authorizing an administrative change order budget of $1,436,052.40 for a total not to-exceed contract amount of $11,500,000.

SUMMARY

The City maintains a total of 679 lane-miles of pavement on 292 centerline miles of roadway.

The FY26 PIP is scheduled to treat 129 lane-miles, including 24 lane-miles of rehabilitation, 13 lane-miles of micro -surfacing, and 91 lane- miles of crack sealing (Attachment III & IV).

This represents approximately 19% of the City’s total maintained lane -miles. The proposed improvements will repair failed pavement segments and improve street surfaces.

On March 17, 2026, the project received seven (7) bids. Six of the seven bids were under the Engineer’s Estimate of $ 11,650,000. At $ 10,063,947.60, the low bid received is $1,586,052.40 or 13.6% under the Engineer’s Estimate.

Staff recommends award of the contract to the responsible low bidder, Bay Cities Paving & Grading, Inc., in the amount of $10,063,947.60, and authorization of an administrative change order budget of $1,436,052.40 at the discretion of the Director of Public Works. The change order budget may be used for additional work, including the addition of streets not included in the base bid, such as West A Street (Hathaway Avenue to I -880 Northbound On-Ramp) and Amaral Street (Whipple Road to Almaden Road).

135

Additional streets may be added to the project scope as funding and scheduling allow, including streets where City utility projects, private utility projects (PG&E, AT&T, etc.), or development work will be completed first, ensuring that new pavement is not subject to subsequent utility cuts.

The project budget of $12,870,000 is funded via the Gas Tax, Road Repair and Accountability Act (RRAA) (SB1), Measure BB, Vehicle Registration Fees , Street Impact Fee , and Street System Improvement funds.

There is no General Fund contribution to this project.

FISCAL IMPACT

There are no impacts to the General Fund or Measure C from this project.

The estimated project funding sources are as follows:
210 - Gas Tax $804,207
211 – RRAA (SB1) $5,900,000
212 - Measure BB – Local Transportation $4,665,793
218 – Vehicle Registration Fee $400,000
450 – Street System Improvements $1,100,000
Total: $12,870,000

Of this required funding, $1.7 million is incorporated into the FY 202 7-36 Capital Improvement Program (CIP) which has not been submitted to or adopted by City Council.

The CIP will be reviewed at a Council Infrastructure & Airport Committee (CIAC) meeting, tentatively scheduled for April 22, 2026, at a City Council work session, tentatively scheduled for May 5, 2026, and then again at a public adoption hearing, tentative ly scheduled for June 9, 2026. Staff recommends proceeding with this action and, if changes are required resulting from the CIP, Public Works and Finance D epartments will identify and coordinate alternate funding options. If alternative funding is not found, then the contingency will be reduced.

Each of these funds receive ongoing revenue annually.

Estimated project costs are as follows:

Design and Contract Administration $600,000.00
Construction Inspection and Testing $770,000.00
Bay Cities Paving & Grading Construction Bid $10,063,947.60 Construction Contingency $1,436,052.40
Total: $12,870,000.00

The project is funded by City’s CIP Program with Direct Local Distribution (Gas Tax, Measure BB, and vehicle registration fees) , State RRAA (SB1) and Street System Improvement funds and there is no impact on the General Fund or Measure C.

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BACKGROUND

On April 22, 20251, staff recommended City Council approve a project list for the SB1 FY26 PIP Funding. A resolution was required to submit an application to the California Transportation Commission (CTC) to receive an estimated $4,000,000 in funding for pavement improvement.

On June 3, 2025
2, staff recommended City Council adopt a resolution authorizing the City Manager to execute a Professional Services Agreement (PSA) with Pavement Engineering, Inc., (PEI) for engineering services associated with the FY26 PIP. The scope of work for PEI is limited to engineering review, pavement evaluation, measurement of field quantities, curb ramp design, and construction support.

On February 24, 2026
3, Council approved the plans and specifications for the FY2 6 PIP and calls for bids to be received on March 17, 2026.

On March 5, 2026, staff issued Addendum No. 1 to revise plans and specifications.

On March 13, 2026, staff issued Addendum No. 2 to revise specifications.

On March 17, 2026 , seven (7) bids were received, six of the seven bids were under the Engineer’s Estimate. At $10,063,947.60 the low bid received by Bay Cities Paving & Grading, Inc., of Concord is $1,586,052.40, or 13.6%, under the Engineer’s Estimate of $ 11,650,000.

MCK Services, Inc., of Martinez, submitted the second lowest bid in the amount of $10,333,414.67 which is 11.3% under the Engineer’s Estimate.

Staff factored recent oil price increases and inflation costs into the engineer's estimate; however, the bids did not reflect those changes.

The PIP for each street involves one of three types of treatments:

Pavement Rehabilitation:
1) A cold plane and overlay of existing street pavement with Hot Mix Asphalt, at variable depths of 2", 2.5", or 3" (grind and replacement in kind).

Preventive Maintenance:
2) Varying combinations of: crack sealing, 6” spot repair and micro-surfacing. 3) Combination of crack sealing and spot repairs.

Street selection for the PIP is based on staff’s analysis using several criteria described on the following page:

1 https://hayward.legistar.com/LegislationDetail.aspx?ID=7349053&GUID=8F28E2AC-5C0B-4DC4-A1B6- DBAC8CA3FB4B&Options=&Search=
2 https://hayward.legistar.com/LegislationDetail.aspx?ID=7420492&GUID=1CC7F335-095E-4DDC-B288- DAB76D58554E&Options=&Search=
3 https://hayward.legistar.com/LegislationDetail.aspx?ID=7924341&GUID=28265519-C828-40D4-BF9C-0B70A7DF9FFF&Options=&Search= 137

• Technology – The Pavement Management Program (PMP) 4 evaluates current and predicts future roadway conditions. It provides logical and efficient methods of identifying street rehabilitation needs. It also determines the most cost- effective allocation of funds to the street segments needing preventive maintenance, rehabilitation or reconstruction. Staff utilized the PMP to compile an initial list of recommended streets. This list is then revised to consider other criteria and project budget allocation parameters.
• Social Equity – Whether a particular area of the City has received its fair share of improvements in the past.
• Internal Reports - Reports from the City’s Maintenance Services staff on streets needing repair were considered.
• Council Members Input – Council member requests for selecting streets were considered.
• Public Input - Public requests for selecting streets were considered. • Geographic Location – Selecting streets in close vicinity to other streets to help lower construction bids was considered.
• Funding Availability – Available funding and potential for obtaining outside grant funding was evaluated.

The Pavement Condition Index (PCI) is an overall rating of road conditions. The PCI of each arterial and collector street segment is evaluated by an independent third-party every other year, and each residential street segment is evaluated every five years.

PCI Rating Description

100 This rating is given to newly constructed or rehabilitated roadways.

85 - 99 Highly functional roadway. No action required.

70 - 85 Roadway can be maintained ("preventive maintenance") with crack sealing, slurry seals, micro -surfacing, and some minor, localized pothole repairs. As the roadway pavement ages, preventive maintenance may not be effective after a few maintenance cycles.

40 - 70 Extensive "dig -outs," grinding, fabric, or asphalt overlays may be required to maintain (or "rehabilitate") roadways.

0 - 40 Roadway requires complete reconstruction using full depth reconstruction, cold in place recycling, or hot in -place recycling methods. If a street deteriorates beyond certain points, it becomes progressively more expensive to bring that street back to the desired standard.

4 The PMP is a Metropolitan Transportation Commission (MTC) recommended software program. 138

DISCUSSION

The FY26 PIP focuses on enhancing the streets in the neighborhoods of: Jackson Triangle, Whitman Mocine, Mount Eden, and Industrial Hayward. The FY26 PIP aims to promote social equity by paving collector and arterial streets in proximity to lower socioeconomic areas, including A St, Hathaway Ave, and Western Blvd.

Staff has engaged an experienced consultant, PEI, to validate the selection of street segments and assess the approximate level of treatment required for each. Additionally, PEI will provide essential engineering support services throughout the project.

The FY26 PIP calls to install 4.9 centerline miles of bike facilities.

3.8 centerline miles of Class II bike lane striping will be installed at the following locations:

• 1.7 centerline miles of new class II bike lanes:
o A St, I-880 to Walnut Ave (0.6 miles)
o A St, Foothill Ave to City Limits (0.4 miles)
o Hathaway Ave, A St to City Limits (0.4 miles) . Staff is evaluating whether the southbound lane can be upgraded to a Class IV facility. o Main St, A St to Warrant St (0.1 miles ). Staff is evaluating whether the northbound facility can be upgraded to Class IV.
o Amaral St, Whipple Rd to Almaden Blvd (0.2 miles)

• 2.1 centerline miles maintaining existing class II bike lanes:
o Santa Clara St, A St to Winton Ave (0.7 miles), upgraded to a buffered bike lane o Tampa Ave, Tennyson Rd to Patrick Ave (0.4 miles)
o Eden Shores Blvd, Hesperian Blvd to Sand Creek Dr (0.5 miles) o Marina Dr, Industrial Pkwy to Eden Park Pl (0.5 miles)

1.1 centerline miles of Class III bike route facilities will be installed at the following locations.

Class III bike facilities are typically provided on residential streets with lower traffic speeds and volumes. They consist of signage, shared lane markings, and traffic calming treatmen ts as appropriate:

• 0.9 centerline miles of new class III bike routes:
o Orchard Ave, Soto Rd to Joyce St (0.2 miles)
o Folsom Ave, Ruus Rd to Tampa Ave (0.5 miles)
o Dune Cir, Sand Creek Dr to Bay Trail Trailhead (0.1 miles) o Sand Creek Dr, Eden Shores Blvd to Dune Cir (0.1 miles)

• 0.2 center line miles replacing existing class III bike routes:
o 5th St, B St to C St (0.1)
o 6th St, B St to C St (0.1)
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