PUBLIC MEETING COVID-19 PROTOCOLS
FOR THE CITY OF HEALDSBURG
SCOPE: These protocols shall apply to all public meetings held in the Council Chamber located at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, by the City Council and by any and all boards, committees and commissions created and/or appointed by the City Council.
APPLICABILITY: These protocols shall apply to all participants, including members of the public, elected officials, appointed members of all boards, committees and commissions, city staff, consultants, applicants, contractors, and any other person or individual attending or participating in a public meeting in the Council Chamber.
In addition to these protocols, the City of Healdsburg will follow all laws, regulations, policies, and orders from all relevant public agencies, including the Center for Disease Control, California Department of Public Health, CalOSHA, and the Sonoma County Public Health Officer.
PURPOSE: The City intends to implement a hybrid public meeting format to allow all participants of a public meeting in the Council Chamber to participate either in-person or remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act. Due to the fact that all participants of a public meeting that choose to participate in-person in the Council Chamber will therefore be in a confined indoor space and, the period of confinement will more likely than not be longer than 15 minutes, the City is adopting these protocols to protect the public health, safety and general welfare and thereby limit the potential risks associated with COVID-19.
COMMITMENT TO PUBLIC PARTICIPATION: None of the protocols established herein are intended to limit public participation by participants of a public meeting in the Council Chamber in any way; indeed, the intent is to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare. Any participant of a public meeting that desires to participate in-person in the Council Chamber that is unable or unwilling to comply with the inperson attendance protocol outlined below, or otherwise chooses not to participate in-person in a public meeting in the Council Chamber, will have the right and ability to participate in a public meeting in the Council Chamber remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act.
IN-PERSON ATTENDANCE PROTOCOL:
1. Vaccination: Until otherwise determined, all participants of a public meeting in the Council Chamber that choose to participate in-person shall be required to provide proof of COVID-19 vaccination to an appropriate City official before they are allowed entry into the Council Chamber. Participants of a public meeting in the Council Chamber that wish to participate in-person, but do not provide the appropriate proof of vaccination, shall not be permitted entry into the Council Chamber, shall not enter the Council Chamber, shall not remain in the Council Chamber should they otherwise gain entry, and shall leave the Council Chamber upon instruction from an appropriate City official. Any participant of a public meeting in the Council Chamber who is not permitted entry into the Council Chamber will be provided instructions on how to participate in the public meeting in the Council Chamber remotely via teleconference. Participants of a public meeting in the
6.K.b
Packet Pg. 118 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3453 : Resolution authorizing remote meetings)
Council Chamber who wish to participate in-person shall provide one of the following proofs of vaccination to an appropriate City official in order to be permitted entry into the Council Chamber:
a. A completed COVID-19 vaccination record card.
b. A digital copy of their COVID-19 Vaccine Record, which can be obtained at:
www.myvaccinerecord.cdph.ca.gov
2. Face Covering: Consistent with the most current policy from the Sonoma County Public Health Officer, all participants of a public meeting in the Council Chamber that wish to participate in-person shall wear a compliant face covering over their nose and mouth at all times. The City of Healdsburg will provide appropriate face coverings at all public meetings conducted in the Council Chamber which shall be available to any participant who requests one. Any participant of a public meeting permitted entry into the Council Chamber, who thereafter fails or refuses to appropriately affix a face covering over their nose and mouth following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.
3. Social Distancing and Occupancy Limits: The occupancy limit in the Council Chamber will be reduced by at least 50%.
a. Due to limited capacity, participants who indicate they are only interested in a specific item may be asked to wait outside the Council Chamber until their item is called on the agenda.
b. City staff will monitor occupancy within the Council Chamber to ensure proper social distancing is maintained. All participants of a public meeting permitted entry into the Council Chamber shall obey all directions from City staff provided to ensure proper social distancing is maintained. Any participant of a public meeting permitted entry into the Council Chamber who fails or refuses to obey the directions from City staff provided to ensure social distancing, following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.
c. City staff and outside consultants to the City will, as appropriate or directed by the City Manager, participate in the public meeting remotely via teleconference.
4. Enforcement: In the event a participant of a public meeting in the Council Chamber refuses or fails to obey a decision, direction or instruction of an appropriate City official issued pursuant to these In-Person Attendance Protocols, the Chief of Police, or his or her designee, may in his or her discretion, or at the direction of the City Manager or the Presiding Officer of the public meeting, take appropriate and reasonable steps to enforce the decision, direction or instruction of the appropriate City official and/or remove the offending participant from the Council Chamber. Additionally, the Presiding Officer of the public meeting may, in his or her discretion, suspend and adjourn the public meeting and/or clear the Council Chamber of all participants in the event of a disturbance and/or disruption to the public meeting, and thereafter reconvene the public meeting once the matter is resolved.
6.K.b
Packet Pg. 119 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3453 : Resolution authorizing remote meetings)
CLEANING PROTOCOL: The Council Chamber shall be professionally cleaned after each public meeting. City staff will additionally use an electrostatic cleaner to disinfect the Council Chamber after each use.
AIR FILTRATION: Air control settings in the Council Chamber will be adjusted to allow for maximum fresh air flow during public meetings. When conditions allow, doors may be left open to facilitate additional fresh air circulation.
DISTRIBUTION OF PROTOCOLS TO PARTICIPANTS: A copy of these protocols shall be published and posted on the City’s website and shall be made available at the entry to the Council Chamber for distribution to all participants of a public meeting seeking to gain entry to the Council Chamber.
CHANGES TO PROTOCOL: The City Council may, from time to time, amend, modify, suspend and/or terminate and repeal all or any portion of these protocols as it may determine to be appropriate and necessary in consideration of changes in conditions or the need to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare.
6.K.b
Packet Pg. 120 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3453 : Resolution authorizing remote meetings)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: January 3, 2022
SUBJECT: Sixth Cycle Housing Element Update Kick-Off Presentation PREPARED BY: Scott Duiven, Senior Planner
STRATEGIC INITIATIVE(S):
Expand Affordable Housing Opportunities
RECOMMENDED ACTION(S):
Receive a presentation and provide input to staff and the consultants on the upcoming Housing Element Update.
COMMUNITY ENGAGEMENT/OUTREACH:
This presentation marks the beginning of community engagement and outreach around Healdsburg’s Housing Element Update. A community outreach and engagement plan will be developed to provide outreach efforts throughout the entire Housing Element Update process.
BACKGROUND:
The City of Healdsburg's current Housing Element was adopted on November 17, 2014 and certified by the State on January 8, 2015. The State requires local jurisdictions to update their Housing Elements regularly to provide the necessary conditions to support the development and preservation of an adequate housing supply, including housing affordable to seniors, families, and workers. Unlike other elements of the General Plan which can be adopted within a flexible timeframe, Housing Elements are generally required to be updated on a defined eight-year cycle.
As part of the sixth cycle, Healdsburg is required to adopt a new or updated Housing Element and submit it to the California Department of Housing and Community Development (HCD) for certification by January 31, 2023. The sixth cycle Housing Element will span an eight-year period from 2023- 2031.
DISCUSSION/ANALYSIS:
Staff from 4LEAF, Inc. representing the Napa-Sonoma Subregional Housing Collaborative will present an overview of the Housing Element Update process including:
• Housing Elements and RHNA (Regional Housing Needs Allocation) • Sites inventory requirements and related housing law, including recent changes • Healdsburg-specific demographic information
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• Housing Element Update Process
• Opportunity for Questions, Discussion, and Public Input This introductory presentation, along with other technical assistance and shared services, are being provided to all jurisdictions within Napa and Sonoma Counties and are funded through a Technical Assistance Program funded by a Regional Early Action Planning (REAP) Grant and are no cost to participating jurisdictions.
ENVIRONMENTAL STEWARDSHIP:
Not Applicable.
ALTERNATIVES:
Not Applicable.
FISCAL IMPACT:
As noted above the presentation is provided through a grant funded regional partnership at no cost to the City.
ENVIRONMENTAL ANALYSIS:
This item is exempt from the California Environmental Quality Act (CEQA) because it is a presentation of information and not a project and has not potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378(b)(5).
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: January 3, 2022
SUBJECT: Establish the City of Healdsburg Housing Element Work Group PREPARED BY: Stephen Sotomayor, Housing Administrator
STRATEGIC INITIATIVE(S):
Expand Affordable Housing Opportunities
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a resolution establishing the Housing Element Work Group to provide input and guidance on the development of the City’s 6th Cycle General Plan Housing Element and rescinding Resolution No. 91-2019 related to the workplan and responsibilities of the Community Housing Committee.
COMMUNITY ENGAGEMENT/OUTREACH:
Staff recommends that the City Council establish the Housing Element Work Group to provide the City of Healdsburg with input and guidance on the development of the 6th Cycle Housing Element, which provides a roadmap for housing production, programs and goals for a period covering 2023-2031. This is the beginning of a process which will include extensive public participation.
BACKGROUND:
The Healdsburg 2030 General Plan provides a comprehensive long-range plan used to inform and guide decision-making by residents, property owners, business interests, and elected and appointed City officials principally regarding the public and private land use and development that shapes Healdsburg’s physical environment.
In 2009, the City of Healdsburg completed a comprehensive revision of its General Plan, which was adopted by the City Council on July 6, 2009. One of the State-mandated elements of the General Plan is the Housing Element. State law requires that the Housing Element of the General Plan be updated every 8 years. A comprehensive revision of the General Plan Housing Element was adopted by the City Council on November 17, 2014 and certified by the State on January 8, 2015.
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The City’s current Housing Element, which is the 5th Cycle Housing Element, is set to expire on January 15, 2023. As part of Housing Element Law, the City is required to adopt a new Housing Element for the 6th Cycle which will cover a planning period of January 31, 2023 through January 31, 2031.
Since housing issues affect the entire community, public participation in the Housing Element development process is a critical component in ensuring that residents, employers, and the public and private sectors have an opportunity to engage in a dialogue to identify problems and create solutions to the housing needs in a community. Moreover, Government Code 65583(c)(7) requires that: “the local government(s) shall make a diligent effort to achieve public participation of all economic segments of the community in the development of the Housing Element…” On June 7, 2021, the City Council provided direction to staff to create an application process to seek members for the Housing Element Work Group (HEWG). The intent of the HEWG is to provide the City with input in the development of the 6th Cycle Housing Element from a broad and diverse group of members from our community.
As a part of the Council’s direction, a subcommittee was formed to review applications and to make recommendations on appointments to the HEWG. This subcommittee consisted of Councilmembers Hagele and Kelley. The subcommittee has completed their review of applications and has made recommendations on appointments to the HEWG for Council consideration.
DISCUSSION/ANALYSIS:
Staff is recommending that the City Council adopt a resolution establishing the HEWG and to approve the recommended membership appointments to the HEWG. Should the City Council approve staff’s recommendation, work would commence immediately in order to meet the statutory requirements for submitting the City’s 6th Cycle Housing Element to the State of California.
Composition of the Housing Element Work Group
Based upon the City Council’s direction, Staff developed an application for the HEWG that identified membership positions that represent different parts of the community in order to ensure diversity and a broad representation of the City’s population. This application was publicly posted in September of 2021 and applications were due to the City on November 5, 2021. The table below lists the 9 member HEWG along with the subcommittee’s recommendations on appointments.
HEWG Membership Subcommittee Recommendation
Member of the Healdsburg Planning Commission* Carrie Hunt Member from the Healdsburg business community Ari Rosen Member representing a local non-profit
organization
Jesús Guzman (Corazón Healdsburg)
Member who rents their primary residence Erica Valdovinos Member with lived experience of homelessness Rick Cafferata
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Member representing the faith-based community Rev. Dean Kladder Community Member At-Large 1 Jim Heid
Community Member At-Large 2 Emily Podolak
Community Member At-Large 3 Deborah Kravitz
*The Planning Commission Member was designated by the Planning Commission at their October 14, 2021 regular meeting.
Work Plan
Since this proposed Housing Element Work Group will be subject to the Brown Act, the Housing Element Work Group will have a set agenda and standing meetings that will take place on the second Monday of each month. Staff and the City’s consultants plan to hold an orientation meeting with the HEWG on January 10, 2022.
Topics that will be covered by the HEWG:
1. Housing Needs
a. Extremely Low-Income Housing Needs
b. Housing Stock Characteristics
c. Overpayment and Overcrowding
d. Population, Employment, and Household Characteristics e. Projected Housing Needs (RHNA)
f. Special Housing Needs.
2. Site Inventory and Analysis
a. Adequate Sites Alternative Analysis
b. Analysis of Sites and Zoning
c. Inventory of Suitable Land
d. Accessory Dwelling Units
e. Opportunities for Energy Conservation
f. Zoning for a Variety of Housing Types.
3. Constraints
a. Codes and Enforcement
b. Constraints for People with Disabilities
c. Fees and Exactions
d. Land-Use Controls
e. Non-Governmental Constraints
f. Processing and Permitting Procedures.
4. Program Requirements
a. Program Overview and Quantified Housing Objectives
b. Address and Remove Constraints
c. Assist in the Development of Housing
d. Identity Adequate Sites
e. Improve and Conserve the Existing Housing Stock
f. Preserve Units At-Risk of Conversion to Market Rates
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g. Provide Equal Housing Opportunities.
Staff and the City’s consultants will ensure that as each of these topic areas is addressed, and the Housing Element Work Group has provided input, a general community meeting be held to present the findings and recommendations made by the Housing Element Work Group and staff.
This recommendation is to ensure that all interested stakeholders can provide input on the development of the Housing Element and to ensure broader transparency.
ENVIRONMENTAL STEWARDSHIP:
This report and staff’s recommendations to the City Council do not have a direct correlation to environmental stewardship.
ALTERNATIVES:
The Council could:
1. Choose to modify or reject the recommendation; or
2. Request that staff return to Council with alternate proposals to achieve the requirements for public participation in the development of the General Plan Housing Element.
Any delays in establishing the HEWG, however, will have a major impact on completing the City’s Housing Element in time to meet statutory requirements for the submittal of a final draft Housing Element to the State of California.
FISCAL IMPACT:
The facilitation and support to the HEWG is included in the City’s consultant contract and staff’s time as funded by Measure S.
ENVIRONMENTAL ANALYSIS:
This action does not qualify as a project pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15378(b)(5) that states that organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment are not projects. Pursuant to CEQA Guidelines Section 15060(c)(3) any activity that is not a project is not subject to environmental review under CEQA.
ATTACHMENT(S):
Resolution
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CITY OF HEALDSBURG
RESOLUTION NO. __-2022
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ESTABLISHING THE HOUSING ELEMENT
WORK GROUP TO PROVIDE INPUT AND GUIDANCE ON
THE DEVELOPMENT OF THE CITY’S 6TH CYCLE GENERAL
PLAN HOUSING ELEMENT AND RESCINDING
RESOLUTION NO. 91-2019 RELATED TO THE WORKPLAN
AND RESPONSIBILITIES OF THE COMMUNITY HOUSING
COMMITTEE
WHEREAS, the Healdsburg 2030 General Plan provides a comprehensive long-range plan used to inform and guide decision-making by residents, property owners, business interests, and elected and appointed City officials principally regarding the public and private land use and development that shapes Healdsburg’s physical environment; and WHEREAS, State law requires that the Housing Element of the General Plan be updated every 8 years; and
WHEREAS, a comprehensive revision of the General Plan Housing Element was adopted by the City Council on November 17, 2014 and certified by the State on January 8, 2015; and WHEREAS, the City’s current Housing Element, which is the 5th Cycle Housing Element, is set to expire on January 15, 2023 and as part of Housing Element Law, the City is required to adopt a new Housing Element for the 6th Cycle which will cover a planning period of January 31, 2023 through January 31, 2031; and
WHEREAS, housing issues affect the entire community and public participation in the Housing Element development process is a critical component in ensuring residents, employers, and the public and private sectors have an opportunity to engage in a dialogue to identify problems and create solutions to the housing needs in a community; and WHEREAS, Government Code 65583(c)(7) requires that: “the local government(s) shall make a diligent effort to achieve public participation of all economic segments of the community in the development of the Housing Element;” and
WHEREAS, on June 7th, 2021, the City Council provided direction to staff to create an application process to seek members for an advisory group to provide input on the development of the City’s General Plan Housing Element named the Housing Element Work Group (HEWG) and formed a subcommittee of the Council to review applications and recommend appointments to the HEWG; and
WHEREAS, the City publicly noticed the application period for the HEWG and the Council subcommittee reviewed the submitted applications and have made recommendations on the appointments to the HEWG.
8.B.a
Packet Pg. 127 Attachment: Resolution (3464 : Housing Element Work Group) Resolution No. -2022
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby establishes the Housing Element Workgroup and adopts the following provisions that relate to the HEWG’s membership, terms of office, duties and responsibilities:
1. MEMBERSHIP: The membership shall consist of nine (9) members appointed by the City Council. The membership shall include three (3) Members At-Large; one (1) Member of the City of Healdsburg Planning Commission; one (1) Member from the Healdsburg business community; one (1) Member representing a local non-profit organization; one (1) Member that rents their primary residence or has previously rented within the City of Healdsburg; one (1) Member with lived experience of homelessness; and one (1) Member representing the faith-based community.
2. TERM OF OFFICE OF MEMBERS: The term of office of all members of the HEWG shall be until the City of Healdsburg’s General Plan Housing Element is certified by the California State Department of Housing and Community Development.
3. VACANCY: Vacancies on the HEWG, for whatever cause, shall be filled by the City Council. Any member missing three (3) consecutive regular meetings without approval of the HEWG shall be deemed as having vacated his or her seat on the HEWG.
4. OFFICERS OF THE HEWG: The HEWG shall select one of its members as Chairperson and one of its members as Vice-Chairperson whose terms of office for said positions shall be for the duration of the HEWG.
5. MEETINGS OF THE HEWG: The HEWG shall meet the second Monday of every month.
Meetings shall take place at Healdsburg City Hall Council Chambers, 401 Grove Street, or at such other time and place as the HEWG may establish from time to time following proper notice. Special meetings of the HEWG may be called at any time by City Staff, the Chairperson, or by any four (4) or more members of the HEWG, by providing notice of said meeting as required by law.
6. ORGANIZATION AND PROCEDURE: The HEWG may make and alter all rules and regulations governing its organization and procedure not inconsistent with this Resolution or any other Resolution or any Ordinance of the City. The HEWG is subject to and shall comply with the requirements of the Brown Act (Gov. Code §54950 et seq.) Minutes of the HEWG meetings shall be summary minutes.
7. STAFF TO THE HEWG: The City Manager shall appoint an officer or an employee of the City who shall act as Secretary to the HEWG and who shall provide clerical assistance.
8. DUTIES AND RESPONSIBILITIES OF THE HEWG: The HEWG shall advise the City Council on matters relating to the programs, policies and other matters related to the
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Packet Pg. 128 Attachment: Resolution (3464 : Housing Element Work Group) Resolution No. -2022
development of the City’s 6th Cycle General Plan Housing Element.
BE IT FURTHER RESOLVED that the City Council of the City of Healdsburg hereby rescinds Resolution 91-201 related to the workplan and responsibilities of the Community Housing Committee in order to establish the HEWG as the advisory committee to the City Council on future housing goals and programs.
PASSED, APPROVED AND ADOPTED this 3rd day of January 2022, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( ) )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk
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Packet Pg. 129 Attachment: Resolution (3464 : Housing Element Work Group)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: January 3, 2022
SUBJECT: Fiscal Year 2021-22 City Council Goals Mid-Year Update PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
Pursue Initiatives that Promote Environmental Stewardship Expand Affordable Housing Opportunities
Maintain and Improve Infrastructure and Facilities
Provide Effective Governance
Maintain and Enhance Public Health and Safety
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Receive report on the status of the City Council fiscal year 2021-22 Goals as of December 31, 2021.
COMMUNITY ENGAGEMENT/OUTREACH:
The City Council held two goal setting workshops. One on March 8, 2021 and April 14, 2021 and discussed them again before adoption on May 3, 2021.
BACKGROUND:
The City Council adopted the City of Healdsburg’s Strategic Plan, Foundation for a Strong Community, on December 16, 2019. On May 3, 2021, the Council, by motion adopted the fiscal year 2021-22 Council Goals.
DISCUSSION/ANALYSIS:
Attached is the mid-year update on the fiscal year 2021-22 City Council goals as of December 31, 2021. A few goals which have progressed since adoption that staff would like to highlight in the staff report include:
Goal: Continue to offer online opportunities for engagement post-Covid.
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• The hybrid meeting format has been implemented in the Council Chamber and was used for the first time on November 15, 2021.
Goal: Construction underway for Foss Creek Pathway.
• An extension of the pathway was successfully completed ahead of schedule in October 2021 and celebrated with a ribbon cutting event. Preliminary planning for improvements from the current southerly path terminus at Front Street to connect to the bridge and potentially to Memorial Beach are underway.
Goal: Address equity and inclusion in the community.
• Staff has been working closely with the ad hoc committee, staff developed a scope of services and issued an RFP for consultant support. Evaluation of proposals is concluding at this time and a contract will be presented for City Council consideration very early in 2022.
Goal: Collaborate with County on Regional Homelessness Plan, one that provides for (among other things) a shelter/navigation center in North County. • Study session was completed on September 13, 2021.
• North County Homelessness Plan is being finalized for Council Consideration and potential adoption.
• Project Homekey application for a Homeless Shelter submitted in October 2021 and funded in late December, pending Council approval.
ENVIRONMENTAL STEWARDSHIP:
Not Applicable.
ALTERNATIVES:
Over the course of the last six months, Council has discussed the possibility of adding or modifying the attached adopted goals.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
FY2021-22_Mid-Year Goal Update
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Strategic Initiative Status Update – Quarter One
Policies and Programs to
promote economic
diversity and sustainable
growth
Begin Housing Element Update w/look at
zoning/density study of downtown (start FY
2020-21, complete by 6/22)
• Researched the cost to do a Housing Element update and actively assembling the funding. • Appoint Community Housing Committee to support development of the Housing Element Update, and associated Safety Element tasks.
• Ensure equity, inclusion and diversity are incorporated into the Housing Element Update. • Identified funding including $85K in grants.
• Consultant team assembled to manage technical components of Housing Element Update.
• Preparing presentation, website, and community survey to kick off planning effort in January 2022.
• Housing Element Work Group formed to support development of Housing Element and ensure a broad range of stakeholders.
Energize One-Stop to look at ways to quickly
assist businesses in the city who want to
improve operations and sustainability, and
engage Chamber in similar effort
• Quick and effective pivot to remote and digitalservices. • Staff continues to look at ways to energize One-Stop meetings to quickly assist businesses. • Continue to offer One-Stop appointments every Thursday afternoon allowing for business owners, residents, and developers to get early feedback across all departments on projects early in the development process to identify issues and opportunities.
• Program continues to be well-received and the shift to a virtual format due to COVID-19 has allowed for increased participation and a more cost-effective approach for applicants, their architects, and engineers as they can save the time and expense of traveling to Healdsburg.
Direct City Manager to return to Council in
Fall 2021 with informational item re: options
for cannabis sales/production in Healdsburg.
Provide overview of challenges, requirements and potential revenue generated by sales/growth.
• Provided detailed analysis of policy options and held City Council workshop on 11/18
Review permit fees and process by June
2021. Consider ways to reduce processing
requirements, resulting in fee reductions.
Discuss merits and concerns of a fee holiday.
This is complicated by the pandemic although the City has made process improvements and waived some fees. Further discussion is needed.
• Further discussion is needed to review and update this goal as the staff time required to work with applicants to fulfill the objectives and requirements of City and State regulations and local noticing and procedural mandates are appropriately reflected in the current fee structure adopted in 2019 and on par with or lower than other communities.
• Some cost savings for applicants could be achieved by shifting certain routine matters from the Planning Commission to staff level administrative review. Examples include parcel maps, minor design reviews, and extension of approvals beyond the one-year effective period thereby reducing the expense of staff time and noticing requirements to bring these items before the Commission.
Complete the South Entry Area Plan by 2025. Identify key steps, timeline, and approximate costs by end of 2021. • Staffing and funding remain barriers to moving forward with the South Entry Area Plan. Long-range planning efforts are focused on the Housing Element Update in the upcoming calendar year.
• SB-2 grant funds may be extended to end of 2023, but significant additional funding is still needed.
Explore opportunities to expand parklets,
outdoor dining and walkability in the
downtown area and open streets.
Prepare ongoing parklet proposal for Council consideration in 2021. • On April 5, 2021, City Council extended the parklet program through January 17, 2023 under the extended Temporary Parklet Permit and updated program guidelines. Existing parklets have until December 31, 2021 to apply for and receive this extension and come into compliance with the new design guidelines.
• Staff worked with businesses and the community to develop a proposed ongoing parklet program framework that would take effect in January
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Packet Pg. 132 Attachment: FY2021-22_Mid-Year Goal Update (3458 : 2021-22 Mid-Year Goal Update) 2023. This program would make modest revisions to the parklet design guidelines, implement a new permitting process, and impose a fee for parklets. City Council is expected to consider the ongoing parklet program.
Initiatives that Promote
Environmental
Stewardship
Continue work to exceed SB 100’s timeline
for providing carbon- free and renewable
energy sources (ongoing).
Completed the floating solar project.
Executed a contract with WAPA to for negotiations for carbon-free hydro-generation.
Finalizing a hydro power purchase agreement.
Working with the NCPA to identify additional cost- effective renewable energy contracts.
Provide update to Council on opportunities for use of recycled water.
Schedule study session with Regional Climate Protection Authority. • Contract executed with SFWP for hydro power
• RCPA presented to the City Council in Fall of 2021.
• Pursuing grant funding to construct recycled water pipeline. • Filed NOI for FEMA BRIC to fund micro-grid and battery storage. • All others in progress
Increase landfill diversion w/help of new 0.5
FTE, including bringing back CRV
return/recycling to the City via a mobile unit
(by 6/21)
The City was awarded a grant for the CRV recyclingunit and is anticipating installation in 2021. • Installation has been delayed. Now expected in early 2022. • Modification to Municipal Code to meet SB 1383 requirements setting regulations and enforcement of diverting organic waste from the landfill thus reducing methane and other short-lived pollutants to reduce climate change. Recology ZWS is working directly with business to educate on proper disposal, recycling, composting.
Bring bike parking program to Council (by
October 2021).
Currently assessing funding and capacity. • As part of recent grant funding for e-bike share additional bike parking (for general public use along with bike share) will be installed early in 2022 depending on authorization of the federal grant funds. Land use code changes are expected to amplify and quantify development driven bike parking requirements.
Implement bike wayfinding (Spring 2021). The bike wayfinding program has been designed and is waiting for a funding source to implement.
Incorporating community-wide bike wayfinding as part of the connectivity study for the Parks master planning.
• The bike wayfinding limits have been expanded to include extension of Foss Creek Pathway. Signs will be installed in January or February of 2022.
Seek funding to complete Healdsburg
Avenue modifications (construction to
begin in FY 22/23)
• Staff applied for $10M Active Transportation Program grant funds in 2021. We were not awarded funds initially, but are in a good position to receive the grant in 2022. Additionally, staff is in the process of reallocating OBAG2 federal grant funding of $600k to the design of this project, which is expected to begin in 2022.
Direct staff prepare a plan to support
infrastructure improvements and pilot
programs to support electromobility.
• Explore opportunities for funding for electric charging stations for electric vehicles. • Establish opportunities for eBikes and scooters.
• Ensure affordable housing requirements include electric charging stations. • EV charging can be funded by Cap & Trade proceeds and LCFS credits. • E-bike share at up to 9 stations and approximately 75 bikes expected to start in Spring, upon acceptance of staff’s Request for Authorization, which was submitted in October 2021. Electric scooters may be a simple add to the program if directed by Council.
Expand Affordable
Housing Opportunities
Complete the goals of the Housing Action
Plan by 2022.
Establish a Community Housing Development
Organization (CHDO) to expand opportunities
to access funding for the development of
affordable housing by March 2021.
On track to achieve the objectives outlined in the Housing Action Plan by the end of 2022.
Worked with non-profits to explore options for creating CHDO and capacity.
Ready to update the City Council.
• Still on track to complete the goals of the Housing Action Plan by the end of 2022.
• Housing set-aside funds for CHDO activities were repurposed during the COVID-19 pandemic which effectively depleted the funding source for this concept. Conversations with local non-profits determined that there was not sufficient interest in modifying their organizations to
8.C.a
Packet Pg. 133 Attachment: FY2021-22_Mid-Year Goal Update (3458 : 2021-22 Mid-Year Goal Update) qualify for this designation. Staff has been exploring alternate structures to access additional housing capital.
Complete a survey of existing multi-family
housing with potential for conversion or
preservation as affordable housing by 6/21
and develop programs preserve these units in
affordable housing stock
Completed baseline survey of units with potential to be converted to affordable housing and identified funding sources for acquisition.
• Completed a survey of all multi-family units with the potential for conversion to affordable housing.
• Currently working with Burbank Housing on a financial model to issue bonds for the purchase of existing affordable housing through a Joint Powers Authority structure.
Return to Council by early 2022 with options
and alternatives, cognizant of any pending
State action as to Growth Management
Ordinances
Monitoring legislation. Exploring options to "resurrect" housing unit allocations not used in previous GMOcycles.
Council to explore refinements/amendments to GMO.
• Continuing to monitor legislation at the State level. • Through the Housing Element process, staff will evaluate the impact of the GMO on achieving housing goals and make further
recommendations to the Council on potential amendments to the GMO.
Collaborate with County on Regional
Homelessness Plan, one that provides for
(among other things) a shelter/navigation
center in North County.
Schedule a Study Session to review regional and local efforts to address homelessness.
As of 2/21, the North County Working Group has recommenced work on the North CountyHomelessness plan. Scheduled to be completed in next four months. • Study session was completed on September 13, 2021.
• North County Homelessness Plan is being finalized for Council Consideration and potential adoption.
• Project Homekey application for a Homeless Shelter submitted in October 2021 and approved in late December, pending Council approval.
Maintain and improve
infrastructure and
facilities
Resume design and planning for 3 North
Street project; bring forward donation
agreement.
Donation agreement completed. Design to startin late spring, construction in 2022. • On April 19, 2021 City Council approved a Memo of Understanding between the City and the Foley Family Charitable Foundation for assigning naming rights, finalizing the design, securing City approvals, preparation of construction documents, and issuance of the building permit for construction.
• On August 16, 2021 City Council approved the revised schematic design for the project.
• Staff is preparing the planning, design review, and environmental submittal package.
Continue Pavement Management Plan
projects (ongoing).
Staff continues to address the Pavement Management Plans projects. Funding pending via Measure V.
• A $1.26M pavement project funded with Measure V and SB1 is in design and on schedule for construction in summer of 2022. A similar sized project is scheduled for the following year. Applied for grant funding which would include funding of Healdsburg Avenue (Powell north to Passalaqua) and Grove Street (Grant to Dry Creek).
Continue adopted CIP (ongoing). CIP continues to be implemented as adopted. • Community Services, Public Works, and Utility Departments continues continue to move forward with projects in the adopted CIP. Attachment shows list of project completed and in process.
Construction underway for Foss Creek
Pathway.
Completion of the segment of Foss Creek Pathway is anticipated to be completed by early 2022.
• Extension was successfully completed ahead of schedule in October 2021. Preliminary planning for improvements from current southerly path terminus at Front Street to connect to the bridge and potentially to Memorial Beach is underway.
Provide effective
governance
Communications: Explore engagement
tools to expand participation by underrepresented groups. • Explore additional partnerships with community- based organizations, schools and faith-based organizations to expand/enhance community engagement. • Plan, promote and facilitate a series of topic driven town hall meetings on climate action and resiliency to inform the Housing and Safety Elements. • Consider approach and function of continuation of online engagement • Climate workshops delayed due to drought response and staff turnover.
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Packet Pg. 134 Attachment: FY2021-22_Mid-Year Goal Update (3458 : 2021-22 Mid-Year Goal Update) opportunities.
• Expanded translation of social media has been implemented. Working with Corazon to develop a strategy for further translation.
Continue to offer online opportunities for
engagement post-Covid.
Continue to provide access to public meetings and the ability to provide comment using virtual platforms.
• The hybrid meeting format has been implemented and is fully operational.
Budget transparency (by June 2021).
1. Provide presentation reviewing individual
fund reserve policies.
2. Expand information in the Budget, such
as funds and statistics.
3. Review the finance portion of City
website and expand. e.g. add
information about the City’s Pension
Stabilization Fund.
4. Implement auto update to the OpenGov
transparency website
OpenGov is implemented. Website improvements are ongoing and next budget will incorporate further improvements.
• Items 3 and 4 are considered complete and moving forward will be ongoing. We’ve expanded the scope of this goal to include the development of the financial model, which is scheduled for November
1. That discussion will lend to other fiscal policy discussions with council, including, but not limited to item 1 (fund reserve) which I planned for early 2022. For item 2, Staff will be presenting a comprehensive plan on budget development to Council in early 2022.
Develop demographic profile of current
workforce and turnover analysis (by June 30)
On track to be completed on time. • HR is in the process of developing an org wide succession pan, which will incorporate all of these items. A draft is in process and data has been presented to the Department heads for review.
Address equity and inclusion in the
community.
Plan, promote and conduct a/a series of community town hall(s) on equity and diversity using a subject matter expert to facilitate the discussion.
Coordinate with the ad hoc committee on diversity to develop and deploy solutions for the community.
• Working closely with the ad hoc committee, staff developed a scope of services and issued an RFP for consultant support. Evaluation of proposals is underway.
Develop, plan and promote diversity and
racial equity in hiring practices.
Proactively recruit diverse candidates in all aspects of the City’s employment pool. • All City recruitments have been conducted with the goal of attracting diverse candidates, all outside recruiters have been directed to emphasize this, and interview panels have been comprised to include diverse perspectives. Nevertheless, this remains a challenge. The soon to be hired DEI consultant will be asked to assist with an enhanced strategy.
Maintain and enhance
public health and safety
Maintain strong level of emergency
preparedness (ongoing).
An Administrative Analyst position was eliminated due to fiscal constraints, but we are in a solid state ofpreparedness.
PD recently implemented the Drone Program.
• The Emergency Response Coordinator position is currently out for recruitment.
Bring back an update on the vision for the Fire
Substation presented to the Council for
additional review and ideas by November
2020.
3rd Amendment to the DA removes the req. to build the substation, CCS HBG to begin construction in 2022.
• Design Review approved by Planning Commission in August 2021. • Comstock’s design team (RRM Group) is preparing construction documents for the Fire Substation.
• Plans and specifications will be submitted to the City for plan check and permits in early 2022. That process will take a few months to complete and then the project will be put out to bid with construction commencing summer of 2022.
• Project Construction will take approximately one year to complete, summer/fall 2023.
Develop community equity policing model
and evaluate various funding models (by June
2021).
Recruitment is active for the Police Social Services Team Member position. • Police Social Services Team member started on October 25th launching the CORE policing team.
8.C.a
Packet Pg. 135 Attachment: FY2021-22_Mid-Year Goal Update (3458 : 2021-22 Mid-Year Goal Update) Seek funding for and develop a Community
Wildfire Prevention Plan.
Target completion in 2022. • City Staff is developing a Request for Proposals to be released in early 2022. The development of the Community Wildfire Prevention Plan should begin in early Spring 2022.
Provide resident-driven
community services
Complete the Montage development park
master planning process (by June 2021).
The Plan is generally on schedule and is anticipated to return to Council late summer 2021. • On September 20, 201, City Council approved the preliminary master plan for the Montage development park.
• The master plan will now move into the environmental review stage.
Resume Badger Park and River Access.
Determine how to construct the Badger
restrooms sooner.
Work has been combined with Montage development park, anticipated master plan completion Summer 2021.
• On September 20, 201, City Council approved the preliminary master plan for Badger Park Redevelopment and River Access Enhancements. • These plans will now move into the environmental review stage.
Bid Fitch Mountain access improvement
design.
Fitch Mountain Access Design has been delayed due to workload. Staff to establish a new deadline for delivery.
• Project to be bid in Winter 2022 for spring and summer construction.
Present the draft Arts and Culture Master
Plan to Council (by 6/21).
Staff anticipates bringing the Master Plan to City in June. • On August 16, 2021, City Council approved the Healdsburg Arts and Culture Master Plan.
• This project will now move into the implementation phase.
Explore options for expanding child-care
services.
Identify need, delivery mechanism and funding options for City Council consideration. • On September 26, 2021 the City issued a Request for Proposal to solicit qualified individuals or firms to develop and provide a full-day comprehensive preschool program. The City received four proposals.
The proposal review process is underway.
8.C.a
Packet Pg. 136 Attachment: FY2021-22_Mid-Year Goal Update (3458 : 2021-22 Mid-Year Goal Update)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: January 3, 2022
SUBJECT: Appointment of Parks and Recreation Commissioners PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Effective & Efficient Government
Provide Effective Governance
RECOMMENDED ACTION(S):
By motion, appoint two applicants to the Parks and Recreation Commission for three (3) year terms due to expire January 1, 2025.
COMMUNITY ENGAGEMENT/OUTREACH:
A notice of vacancies for the Parks and Recreation and Senior Citizen Advisory Commission (SCAC) was published in the Healdsburg Tribune on 9/16/20201, 9/23/2021, 9/30/2021 and 10/7/2021. Information on the vacancies was also posted on the City website and the City social media platforms. At the November 1, 2021 City Council meeting, Council extended the deadline to submit an application and the extension was posted on Social Media and the City Website.
BACKGROUND:
At its November 15th meeting, the City Council formed a subcommittee comprised of Council Member Hagele and Vice Mayor Jimenez to interview applicants interested in serving on the Parks and Recreation Commission.
The Council Subcommittee interviewed the following applicants on November 23, 2021:
Skip Brand
Kristin Thwaites
Richard Halvorsen
Sydney Nicolas
Emily Machi
Brian Crabb
The applications are available for review in the City Clerk’s office.
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DISCUSSION/ANALYSIS:
The Subcommittee will report at the meeting on the interviews and make a recommendation to the entire Council on the recommended appointees.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
The Council could opt to not take the Subcommittee’s recommendation. In that case Council could appoint other applicants to the vacancies or direct staff to restart the recruitment process for all the vacancies. Staff also opened the vacancy for the current incumbent. As of December 29, 2021, we have only received interest from the incumbent. The application period closes January 6, 2022. At this time, Council could opt to appoint Chris Herrod to a term of three years, set to expire January 1, 2025.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
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CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: January 3, 2022
SUBJECT: Budget Development Plan Presentation
PREPARED BY: Andrew Sturmfels, Administrative Services Director STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Receive a presentation from City staff on the budget development plan for the upcoming 2-year budget cycle and provide feedback and direction to staff on the budget development goals, timeline, and public participation process.
COMMUNITY ENGAGEMENT/OUTREACH:
Historically, community engagement on the budget development has been limited to City Council Meeting budget presentations and the annual Measure V/T survey. City staff are proposing to significantly increase community outreach this year, as proposed in the discussion/analysis section of this staff report.
BACKGROUND:
The City operates on a two-year budget cycle. The current two-year budget cycle will end on June 30, 2022. The next two-year budget, for fiscal year’s 2022-23 and 2023-24 will need to be adopted in early June to allow staff time to upload the new budget and update the City Enterprise Resource Planning (ERP) system to ensure a smooth transition between fiscal years.
DISCUSSION/ANALYSIS:
Staff are requesting City Council feedback on the budget development plan described in this report. The plan includes budget goals, a budget timeline, and a public participation plan.
As part of the overall budget development process, City staff will undertake a number of activities to forecast future year revenue and plan for future year expenses. Some budget development work has already commenced. In November City staff presented to Council a new long-range financial forecast developed with the support of Management Partners, which will support budget development. City staff have also completed an updated cost allocation plan. The cost allocation plan allocates city administrative costs across city funds based upon a
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methodology consistent with Governmental Accounting Standards Board (GASB) best practices.
Staff have also begun work on developing salary and benefit budgets for programs and forecasting initial revenue estimates.
Budget Goals:
City staff have identified several budget development goals and are requesting feedback from Council on the proposed goals. The list of goals was developed by the Finance Director and City Manager with input from Department Heads. The proposed budget development goals are as follows:
1. Align Budget Resources with Council Goals. City Council will be completing the annual strategic planning process in the Spring. Staff will work to ensure that adopted Council goals with fiscal impacts are appropriately reflected in the budget.
2. Incorporate Identified Needs from the Long-Range Financial Forecast Model. City Council received a presentation from staff at the November 1st, 2021, meeting introducing a long-range financial forecast model developed by City Staff with the support of Management Partners. The forecast revealed several focus areas that will need to be incorporated into the upcoming two-year budget.
a. Street and Sidewalk Improvements. Staff will develop a plan to improve the City Pavement Condition Index (PCI) score and improve sidewalks. b. Internal Services Fund (ISF) Rightsizing. The forecast revealed that Vehicle Services ISF and Building Maintenance ISF face structural deficits and need to be rightsized. Staff will propose changes to the ISF’s funding to ensure long-term stability.
c. Community Services Infrastructure Plan. As part of the budget, staff will develop a plan for funding community services infrastructure consistent with council priorities. This plan will include both new infrastructure and deferred maintenance needs.
d. Fire Substation. As part of the budget, staff will develop a plan to support the unfunded needs associated with the Fire Substation project.
3. Update the Capital Improvement Plan (CIP) and implement new policies and procedures for accounting for capital projects. City staff will be updating the 5-year CIP as part of the budget development process. This will include consideration of capital fund availability and priority projects. Additionally, staff are proposing to implement new policies and procedures for accounting for capital projects. The most significant proposed change will be incorporating staff costs into the total project budget for each CIP project.
4. Update the City Pension Liability Funding Policy. The current City Pension Liability Funding Policy is due to be revised and updated. Staff will bring a future agenda item on Pension Liability and propose updates to the Pension Liability Funding Policy to Council at the February 22nd meeting.
5. Update the City Reserve Policy. Staff will provide a presentation to Council at the April 4th Council meeting reviewing current reserve policies and recommend changes as appropriate.
6. Improve accounting efficiency through fund consolidation. The City currently administers over 60 funds. While many of the funds are required to be in place, some have the potential to be consolidated or eliminated. City staff are in the process of
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reviewing existing funds and uses and will make recommendation to council for consolidation as appropriate.
Staff would like feedback on the proposed goals and seek guidance on any additional budget development goals.
Budget Timeline:
City staff have developed a timeline of major activities for the budget development process (see Attachment A: Budget Development Timeline). The timeline includes key deliverables for staff, budget decisions for council, and public outreach.
Key dates for Council budget updates, deliberations, and decisions include:
• January 3, 2022: Budget Development Overview and Kickoff • February 22, 2022:
o Midyear Budget Review
o Pension Liability Funding Policy Review and Update
• April 4, 2022:
o Council Budget Development Check-In
o Reserve Policy Review and Update
• May 9, 2022: Special Meeting: Budget Workshop for All Funds • May 16, 2022: Q3 Financial Update with Year End Projections • May 31, 2022: Special Meeting: Study Session (if needed) • June 6, 2022: Budget and CIP Adoption
While not listed, Council Goal Setting will take place in March and be incorporated into the budget development process. Additionally, staff will provide updates to Council on public participation components throughout the budget development process. Staff are requesting feedback on the proposed timeline.
Public Participation Components:
City staff proposes to include several new public participation opportunities for the community to engage in the budget development process. Using a participatory framework, City staff are recommending a combination of public meetings, focused meetings with a variety of community organizations, and implementation of a new, interactive participatory budgeting survey tool to gather feedback on both the City’s operational budget and future public facing Capital Improvement Plan projects.
Participatory Budgeting Survey Tool: Historically, City staff conducted an annual survey for Measure T spending. The survey was available both online and mailed to all residents. The survey design and format resulted in limited ability for community members to provide specific feedback, and limited City Staff’s ability to fully understand community priorities, other than topically (public safety, infrastructure, economic development, etc.).
For the upcoming two-year budget cycle, City staff are proposing using a new, online, interactive survey tool called “A Balancing Act” to help gain input from the public on budget priorities and choices. Staff intend to use two separate features from the tool to gain input from the public, a
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budget simulation tool and a project prioritization survey for public facing CIP projects. A Balancing Act is being used by cities across the country to allow community members to actively participate in the budget process by providing feedback on their terms. • Budget Simulation. This survey tool allows members of the public to balance a macro level version of the City budget. The simulation includes several options for the public to increase or decrease expenditures in various areas. It also allows the participant to propose raising revenue. Staff will populate the simulation tool to maximize opportunities for community members to provide targeted feedback on a variety of budget areas.
• Capital Improvement Plan Project Prioritization. This tool allows the City to present a list of projects to the public. The list would include approximate costs and descriptions of the project. The tool also includes a maximum budget for all capital projects. Participants are asked to pick the projects they want to see completed most and are required to stay under the maximum budget. Once a participant has selected their preferred projects, they are then asked to prioritize their list in order of importance. The City intends to use this tool to gather feedback on public facing capital projects.
Public Meetings: City staff are currently proposing 2 public meetings, in addition to the scheduled City Council hearings. The meetings would provide an overview of the City Budget, an opportunity to engage with the public participation survey tools (via a live budget simulation and overview of the capital project prioritization survey) and allow residents to ask questions and share ideas on funding priorities. Information from participants would be gathered and reported back to Council along with the results of the participatory budgeting surveys.
Community-based Organization Outreach: City staff are proposing a series of focus groups with community-based organizations. Staff have developed a list of organizations to reach out to and welcome council input on additional stakeholder groups. Focus groups will create an opportunity for diverse segments of the community to talk about the needs they have or see in the community.
Staff are preparing engagement campaigns to ensure the survey tools as well as information on the public meetings reach as many community members as possible. Both survey tools will be deployed in both English and Spanish and made available to the public for several weeks. Once the surveys are completed, the software includes several analytical tools to help staff understand and report back to the City Council on the feedback received.
ENVIRONMENTAL STEWARDSHIP:
Use of the Balancing Act online survey tool will replace the previous Measure T paper-based survey, eliminating unnecessary paper use and waste.
ALTERNATIVES:
City Council can provide direction to City staff to make changes to the proposed budget development goals, timeline, and public participation plan.
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FISCAL IMPACT:
There is no fiscal impact associated with providing this staff report and presentation.
ENVIRONMENTAL ANALYSIS:
Consideration of the City’s budget is an administrative activity, which is not considered a 'project' as defined by the California Environmental Quality Act (“CEQA”) (CEQA Guidelines§15378). Consequently, no CEQA action is required.
ATTACHMENT(S):
Attachment 1: Budget Development Timeline
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Attachment 1
Jun-22
1/3/2022
Council
Presentation:
Budget
Development
Overview
1/21/2022
Allocation
Worksheet
Provided to
Department
Heads
2/1/2022
Budget Kickoff for Department
Heads and Key Staff
Expenditure Worksheets,
Requests for New Staff, and
New Expenditure Request
Worksheets Provided to
Depeartment Heads
2/15/2022
Allocation
Worksheets DUE
TO Finance
2/17/2022
Community
Meeting
2/18/2022
Launch
Public
Budget
Simulation
Tool
2/22/2022
Midyear
Budget
Review and
Pension
Liability
Funding
Policy
Review and
Update
3/2022
Council Goal
Setting
3/15/2022
Budget
Expenditure
and CIP
Worksheets
DUE TO
Finance
3/31/2022
Community
Meeting
4/1/2022
Close Public
Budget
Survey /
Open CIP
Survey
4/4/2022
Council
Budget
Development
Check-In and
Reserve
Policy Review
and Update
4/15/2022
Budget and
CIP Request
Evaluation
(CM,
Finance,
Department)
4/29/2022
Revised
Budget
Reports
DUE TO
Finance
5/1/2022
Close CIP
Survey
5/9/2022
Special
Meeting:
Budget
Workshop:
All Funds
5/16/2022
Q3
Financial
Update
5/31/2022
Special
Meeting:
Study
Session
(if needed)
6/6/2022
Budget
and CIP
Adoption
City of Healdsburg Budget Development Timeline
May-22
Additional Outreach - Qualitative discussions with key stakeholder groups, meeting them where they are.
Jan/Feb-22 Mar-22 Apr-22
Internal - Department Deadline
Internal - Finance Deadline
Council Meeting
Public Outreach/Workshop
City Team Decision
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Packet Pg. 144 Attachment: Attachment 1: Budget Development Timeline (3414 : Budget Development Plan Presentation)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: January 3, 2022
SUBJECT: Vacancy on the Planning Commission
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Consider appointing a Council Subcommittee to interview the applicants for the Planning Commission.
COMMUNITY ENGAGEMENT/OUTREACH:
The Planning Commission Vacancy was published in SoCo News on 10/28/2021, 11/4/2021, 11/11/2021, 11/18/2021 and 11/24/2021. Information on the vacancy was also posted on the City Website and the City Social Media Platforms.
BACKGROUND:
In October of 2021 the City received a resignation notice from Commissioner Petrik. His resignation was effective December 1, 2021.
DISCUSSION/ANALYSIS:
Staff Recommends the Council form a subcommittee at this time to interview the Planning Commission applicants and make recommendations to Council at the February 7, 2022 meeting, on the best qualified candidates to fill the vacant position. At this time, the Clerk’s office received four applications for the vacant position.
ENVIRONMENTAL STEWARDSHIP:
Not Applicable.
ALTERNATIVES:
Council could form the Subcommittee and extend the deadline to submit applications for the Planning Commission to Friday, January 28, 2022, and then conduct interviews before making a recommendation to the full Council at the February 7, 2022 City Council meeting.
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FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Planning Commission Applications
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9.B.a
Packet Pg. 147 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
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Packet Pg. 148 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
9.B.a
Packet Pg. 149 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
9.B.a
Packet Pg. 150 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
9.B.a
Packet Pg. 151 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
9.B.a
Packet Pg. 152 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
9.B.a
Packet Pg. 153 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
9.B.a
Packet Pg. 154 Attachment: Planning Commission Applications (3452 : Planning Commission - Council Subcommittee)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: January 3, 2022
SUBJECT: Written Communication from Community Development Director Scott Duiven regarding Planning Commission actions taken on December 14, 2021.
PREPARED BY: Shawn Sumpter, Administrative Specialist
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
No action required.
COMMUNITY ENGAGEMENT/OUTREACH:
Public hearing notices were sent to all property owners within 300’ of the subject properties.
The Agenda was posted on the public notice board at City Hall and the packet was posted on the website. Notice of the packet availability was provided to website subscribers in the form of emails and/or text messages.
The meeting was available for viewing live on our website and continues to be available as a video recording.
During the meeting opportunity for public input was provided. As a result, 7 members of the public spoke regarding item 4A (4 in-person and 3 remote).
BACKGROUND:
Since the formation of the Planning Commission, a report on actions taken at the immediately prior Commission meeting has been provided to the City Council as a way of keeping the Council informed of the matters/issues before the Commission.
This report is not required by the Healdsburg Municipal Code, City Council resolution or state law and requires no action from the City Council.
DISCUSSION/ANALYSIS:
Attached, for your information and receipt, is the report on the actions taken by the Planning
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Commission at its December 14, 2021 meeting.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
None.
FISCAL IMPACT:
There is no fiscal impact as a direct result from the proposed action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
PC Summary 20211214
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REPORT TO COUNCIL
SUBJECT: Planning Commission Actions December 14, 2021
1. ROLL CALL
2. ADMINISTRATIVE ACTIONS
A. The Commission voted 6-0 to approve the December 14, 2021 agenda.
B. The Commission voted 6-0 to approve the November 9, 2021 minutes.
C. Acceptance of Communications and CorrespondenceRegarding item 4A:
Weisberg
Drexler
Zoia
Jones
D. Declarations of Conflicts of Interest: None
E. Disclosures of Ex Parte Communications: None
3. PUBLIC COMMENTS: None
4. PUBLIC HEARINGS
A. The Commission voted 6-0 to continue the hearing for CUP 2016-07; CUP 2021-08; DR 2016-06; V 2017-01, Verizon Telecommunications Facility at 923 S. Fitch Mountain Road to a date uncertain. The continuance was granted to allow time for a 3rd party technical review of coverage and siting options.
5. COMMISSIONER AND SUBCOMMITTEE REPORTS: None
6. DIRECTOR’S REPORT: Director Duiven provided a progress update on the Housing Element and a forecast for January Planning Commission meetings.
Chair Eddinger asked the Director to look into the possibility of a joint meeting with the City Council to review goals and expectations.
The meeting adjourned at 7:58 PM.
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Packet Pg. 157 Attachment: PC Summary 20211214 (3448 : PC Summary 12-14-2021)