Agenda packet — Healdsburg City Council, February 7, 2022 (part 2 of 2)

ORGANIZATION AND PROCEDURE: The Commission may make and alter all rules and regulations governing its organization and procedure not inconsistent with this article or any other Ordinance of the City. Minutes shall be summary minutes. Minutes shall be signed by Senior Citizens Advisory Commission Chairperson and the Secretary appointed to the commission.

SECRETARY TO THE SENIOR CITIZENS ADVISORY COMMISSION: The City Manager shall appoint an officer or an employee of the City who shall act as Secretary to the Senior Citizen Advisory Commission and who shall provide clerical assistance.

FUNCTIONS OF THE SENIOR CITIZENS ADVISORY COMMISSION: The functions of the Senior Citizens Advisory Commission shall be to advise the City Council and the Community Services Director on all matters relating to policies and programs which will serve all senior citizens of this community and shall include:
a. Identifying the needs of Healdsburg's senior residents and create a citizen awareness of these needs.
b. Advising the City Council on all matters affecting Healdsburg's senior residents. c. Render advice and assistance to other City boards and commissions, to City departments and to private agencies on matters affecting Healdsburg's senior residents. d. Support existing services to Healdsburg's senior residents, both public and private, and encourage coordination among organizations providing such services. e. In cooperation with other organizations, disseminate information on services available to Healdsburg senior residents.
f. Perform such other functions and duties as may be directed by the City Council. g. Serve as an advocate for the needs of senior citizens BE IT FURTHER RESOLVED that it is the intention of the Healdsburg City Council that the Senior Citizens Advisory Commission shall function in an advisory capacity and shall not be an administrative body and shall direct its activities to the service of all senior citizens, whether they be as individuals or groups, within the City of Healdsburg.

BE IT FURTHER RESOLVED that the Commission shall have the authority to appoint Advisory Boards as may be necessary and desired in carrying out its responsibility. Prior to the appointment of Boards, the Commission shall obtain prior approval from the City Council as to the purpose of the Advisory Board and the selection criteria to be used.

6.G.a
Packet Pg. 122 Attachment: Senior Citizen Advisory Commission Resolution (3488 : Adjustment to SCAC term dates) Resolution No. -2022

Page 3 ends

PASSED, APPROVED AND ADOPTED, this 7th day of February 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ __________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.G.a
Packet Pg. 123 Attachment: Senior Citizen Advisory Commission Resolution (3488 : Adjustment to SCAC term dates)

CITY OF HEALDSBURG
RESOLUTION NO. xx-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ESTABLISHING THE COMPOSITION AND

QUALIFICATIONS, APPOINTMENT TERMS, POWERS AND

DUTIES, AND MEETING PROTOCOL OF THE PARKS AND

RECREATION COMMISSION PURSUANT TO ARTICLE III OF
CHAPTER 2.32 OF THE HEALDSBURG MUNICIPAL CODE
AND RESCINDING RESOLUTION NO. 34-2019
WHEREAS, establishing the number of positions, qualifications, appointment terms, powers and duties, and meeting protocol for the various City boards, committees and commissions is not required to be accomplished by ordinance; and
WHEREAS, establishing the number of positions, qualifications, appointment terms, powers and duties, and meeting protocol for such boards, committees and commissions by ordinance is unnecessarily cumbersome and time consuming; and WHEREAS, the City Council has determined that setting the composition, qualifications, appointment terms, powers and duties and meeting protocol of the Parks and Recreation Commission by resolution would expedite the approval of changes in the future; and WHEREAS, Article III of Chapter 2.32 of the Healdsburg Municipal Code, as revised, allows setting the composition, qualifications, appointment terms, powers and duties, and meeting protocol of the Parks and Recreation Commission by resolution; and WHEREAS, adoption of this resolution is not a “project” as defined in the California Environmental Quality Act, and therefore, does not require environmental review; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby establishes the composition and qualifications, appointment and terms, powers and duties, and meeting protocol for the Parks and Recreation Commission as follows:

MEMBERSHIP
The membership of the Parks and Recreation commission shall consist of seven members. One of the seven members may be designated as a parks and recreation youth commissioner who shall be under the age of 18 or a full-time student under the age of 21. Two of the seven members may reside outside the City limits but must reside at a location that is within the boundaries of the Healdsburg Unified School District. All members of the Parks and Recreation Commission shall serve without compensation.

TERMS OF OFFICE OF MEMBERS
All members of the Parks and Recreation Commission shall serve for a three-year term. The first four appointments shall be for a term of two years, and thereafter the terms of those four members shall be for three-year terms. The terms of the other three members shall be for three years from

6.G.b
Packet Pg. 124 Attachment: Parks and Recreation Commission Resolution (3488 : Adjustment to SCAC term dates) Resolution No. xx-2022

Page 2 ends

the initial appointment. Each member shall serve at the pleasure of the Mayor and the City Council until his or her successor is appointed and qualified.

VACANCY
Upon the death, resignation, disability to perform the duties of a member of the Parks and Recreation Commission; or upon the loss of permanent residency from the City and/or the Healdsburg Unified School District; or upon the failure to attend any of the meetings of the Parks and Recreation Commission for three consecutive regular meetings, except in case of illness or for some other unavoidable cause, the City Council shall review and, if found to be appropriate, declare the office of such member vacant and thereupon appoint some qualified person to fill such vacancy for the unexpired term of such member.

POWERS AND DUTIES
The Parks and Recreation Commission shall have the duty of serving in an advisory capacity to the City Council and the Director of Parks and Recreation on policies and programs pertaining to public parks and recreation and shall include:

A. Identifying and addressing the needs related to the City’s parks, school facilities, playgrounds, open space, and recreational facilities.

B. Advising the City Council and the Director of Parks and Recreation on all matters affecting the City’s parks and recreation programs and facilities.

C. Advising and assisting City boards and commissions, City departments, and private persons on matters affecting the City’s parks, school facilities, playgrounds, open space, and recreational facilities.

D. Improving maintenance of City parks, school facilities, playgrounds, open space, and recreational facilities.

E. Assisting in the development of a parks and open space master plan.

F. Developing and maintaining a community activities plan to increase, create, and implement community recreation classes and special interest classes.

G. Performing such other functions and duties as may be directed by the City Council from time to time.

MEETING PROTOCOL
A. Officers of the commission.

6.G.b
Packet Pg. 125 Attachment: Parks and Recreation Commission Resolution (3488 : Adjustment to SCAC term dates) Resolution No. xx-2022

Page 3 ends

The parks and recreation commission shall appoint from its members a chairperson and vice-chairperson whose terms of office for said positions shall be for one year.

B. Meetings of the commission.

The Parks and Recreation Commission shall meet on the second Wednesday of each month at 6:00 p.m., in the City Council chambers of the City of Healdsburg City Hall, at 401 Grove Street, or at such other time and place as the Parks and Recreation Commission may establish from time to time following proper notice. The Parks and Recreation Commission shall hold at least one regular meeting every two months. Special meetings of the Parks and Recreation Commission may be called at any time by the chairperson, or by any four or more members of the Parks and Recreation Commission, by providing notice of said meeting as required by law.

C. Organization and procedure.

The Parks and Recreation Commission may adopt such bylaws, not inconsistent with law, as it shall require for the conduct of its meetings and other business. Meetings may be recorded. Meeting minutes shall be signed by the Parks and Recreation Commission chairperson and the secretary appointed to the Parks and Recreation Commission.

D. Secretary to the Parks and Recreation Commission.

The City Manager shall appoint an officer or an employee of the City who shall act as secretary to the Parks and Recreation Commission and who shall provide clerical assistance.

PASSED, APPROVED AND ADOPTED, this 7
th day of February 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_______________________________ _________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.G.b
Packet Pg. 126 Attachment: Parks and Recreation Commission Resolution (3488 : Adjustment to SCAC term dates)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Recommendation of Appointment to the Sonoma County Continuum of Care Board
PREPARED BY: Stephen Sotomayor, Housing Administrator
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

By motion, appoint Stephen F. Sotomayor to the Sonoma County Continuum of Care Board as the North Sonoma County representative and support the nomination of the Town of Windsor’s Vice Mayor, Esther Lemus, as the alternate member to North County seat on the CoC Board.

COMMUNITY ENGAGEMENT/OUTREACH:

The City Council will consider recommending an appointment to the North County seat on the Sonoma County Continuum of Care (CoC) Board during a public meeting in which the public may provide comments on this action. In addition, both the Town of Windsor and the City of Cloverdale will also make recommendations to this regional position, allowing additional opportunities for the public to provide input.

BACKGROUND:

The Sonoma County Continuum of Care (CoC) is the regional body with lead responsibility for addressing homelessness. Its roles include allocating substantial Federal and state funding, setting policy (such as prioritizing who has access to shelter), and selecting the Lead Agency responsible for homelessness services in the County of Sonoma (the organization to manage programs, funding, and data).

Recently, the Sonoma County CoC revised its Charter which included a change to the process in which it elects the members of its Board. This change includes creating both elected and appointed positions. Elected members are selected by the membership of the CoC through a vote, whereas appointed members are chosen by organizations. One of the appointed positions is a North County representative that would be selected by the Cities of Cloverdale and Healdsburg and the Town of Windsor.

6.H
Packet Pg. 127
The Continuum of Care Board has requested that seats that require appointment have final nominations in to the CoC staff by February 22, 2022, in time for the February 23, 2022 CoC Board Meeting and the March 2, 2022 CoC Membership meeting.

Appointed Board members do not have term-limits but rather serve at the will of their appointing authorities. It is recommended that appointing authorities revisit their appointment on an annual basis.

DISCUSSION/ANALYSIS:

The CoC recently approved a new Charter which includes a permanent seat for the North County of Sonoma, appointed by the Cities of Cloverdale and Healdsburg and the Town of Windsor. The appointment to that seat is to be made jointly by the three City Councils. There are no restrictions on the appointee; it can be a Councilmember, staff person, or member of the community. The cities may also select an alternate member. The full roster of seats for the CoC Board is below:

Membership Positions on the CoC Board
Appointed Santa Rosa
Appointed Petaluma
Appointed North County; appointed by Healdsburg, Cloverdale & Windsor City/Town Councils
Appointed West County; appointed by Sebastopol City Council Appointed Sonoma Valley; appointed by Sonoma City Council Appointed Rohnert Park/Cotati; appointed by City Councils Appointed Board of Supervisors
Appointed County Safety Net Departments
Appointed Largest Homeless Service Provider
Elected Elect by Lived Experience group or CoC Voting Members Elected Elect by Youth Advisory Board or CoC Voting Members Elected Second homeless services provider
Elected Licensed Health Care Organization
Elected Advocate
Elected At Large (2 Membership Positions)
Elected Funder
The City Managers from the cities of Healdsburg and Cloverdale and the Town of Windsor have met in advance on this matter and will recommend the nomination of Stephen Sotomayor, the City of Healdsburg’s Housing Administrator, for consideration to each of their respective City Councils for a one-year term in this role. Stephen Sotomayor already serves on the CoC Board as an elected At-Large Member, Chairs the Ad Hoc Funding Workgroup, and Co-Chairs the Sonoma County CoC Strategic Planning Committee. His term expires in March of 2022.

6.H
Packet Pg. 128
In addition, Staff is also recommending that the City Council support the nomination of the Town of Windsor’s Vice Mayor, Esther Lemus, as the alternate member to North County seat on the CoC Board.

It is important to note that the time commitment expected of CoC Board members is substantial.

The CoC holds meetings monthly that typically take a full afternoon. It also holds occasional additional meetings. Much of its work is done through committees, each of which meets once or twice a month for several hours. CoC Board members can expect to hear with some frequency from advocates, providers, or others. The topic of homelessness is also highly complex, with a significant learning curve required to be an effective Board member.

At the end of one year, the City Councils may appoint a new member to represent the North County in alignment with annual elections of CoC Board members.

ENVIRONMENTAL STEWARDSHIP:

The approval of this item does not have a direct correlation to environmental stewardship.

ALTERNATIVES:

The City Council may choose to:

1. Recommend a different appointee and/or alternate to represent the City/North County on the CoC Board; or

2. Decide not to make an appointment.

FISCAL IMPACT:

There is no financial impact associated with this action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

CoC_lOI_Sotomayor

6.H
Packet Pg. 129

6.H.a
Packet Pg. 130
Attachment: CoC_lOI_Sotomayor (3486 : Sonoma County CoC Board Nomination)

6.H.a
Packet Pg. 131
Attachment: CoC_lOI_Sotomayor (3486 : Sonoma County CoC Board Nomination)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Budget Amendment L&M Village Transitional Housing PREPARED BY: Stephen Sotomayor, Housing Administrator
STRATEGIC INITIATIVE(S):

Expand Affordable Housing Opportunities
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution amending the Fiscal Year 2021-2022 budget, recognizing and appropriating funds from the State of California FY 2021-2022 Homekey Program.

COMMUNITY ENGAGEMENT/OUTREACH:

To date there has been several community engagement and outreach activities regarding Project Homekey. City Council held a workshop on local and regional efforts to address homelessness, City staff conducted two community meetings, and a combined outreach campaign was completed by Reach for Home and the City. Reach for Home and City staff have also held dozens of meetings with businesses, stakeholders, neighbors and those experiencing homelessness and will continue to do so throughout the duration of the program.

BACKGROUND:

In July of 2020, the State of California launched a $750 million program called “Project Homekey,” with the aim of helping local communities rapidly acquire hotels, motels, commercial buildings, and other creative housing types to rapidly house people experiencing homelessness during the COVID-19 pandemic. Project Homekey resulted in 8,264 individuals housed across 120 unique properties
Given the success of Project Homekey, the State of California budged an additional $1.45 billion for Fiscal Year (FY) 2021-2022. Of the $1.45 billion in Homekey funding, $1.2 billion is derived from the Coronavirus State Fiscal Recovery Fund (CSFRF) established by the American Rescue Plan Act (ARPA) of 2021 and $250 million is State General Fund.

6.I
Packet Pg. 132
On October 18, 2021, the City Council authorized City staff, in collaboration with Reach for Home (Reach) and Burbank Housing (Burbank), to apply for the FY 2021-2022 Project Homekey program for the acquisition by the City of the Project Site for use as interim housing for those experiencing homelessness.

On October 27, 2021, the City, Reach and Burbank submitted an application to the State of California for $5,720,000 in Project Homekey capital funding and $1,328,800 in operating subsidy for a total of $7,048,800 in State funds.

On December 21, 2021, the State of California announced that the City, Reach and Burbank were successful in their application for Project Homekey funding and have conditionally awarded the requested funding pending the execution of the State’s Standard Agreements.

On January 18, 2022, the City Council unanimously approved the acceptance of grant funding form the State of California Homekey Program and authorized the City Manager to take the actions necessary to effectuate the program.

DISCUSSION/ANALYSIS:

The City of Healdsburg will receive a total of $7,048,800 from the Project Homekey Program.

The City anticipates receiving $6,828,800 in February of 2022 and will receive an additional $220,000 between August and September of 2022. The funds from the Homekey Program are as follows:

State Funding Award Amount Award Date
Homekey Capital Funding $4,400,000 February 2022
Homekey Capital Contribution
(1:1 Match)
$1,100,000 February 2022
Bonus Award (Early
Application Submittal)
$220,000 (capital) February 2022
Total Homekey Capital
Award
$5,720,000
Homekey Operating Subsidy $1,108,800 February 2022
Bonus Award (Fully
Occupancy)
$220,000 (operating)* August-September 2022
Total Homekey Operating
Subsidy
$1,328,800
Total Homekey Funds $7,048,800
City staff is presenting this budget amendment to appropriate funding for the acquisition, capital, and startup operational costs associated with the L&M Village. The immediate costs for the L&M Village include the purchase of the property for $5.1M (includes closing costs, actual purchase price is $5M). In addition, Staff anticipates bidding and awarding a contract for repairs to the facility beginning in the March-April timeframe. These costs are estimated at $1.2M.

6.I
Packet Pg. 133
Staff is also recommending this budget amendment for up front operational costs that will be necessary for the site’s operator, Reach for Home, to hire staff and to purchase the equipment necessary to begin operations in mid-August.

This budget amendment is not inclusive of other identified funding sources from the County of Sonoma, the Sonoma County Community Development Commission, and the Sonoma County Continuum of Care. Staff has requested $1.1M in capital funding and $3,388,660 for operational support from these organizations. County staff has indicated that these funding agreements will be made available in the Spring of 2022 for capital contributions and in August of 2022 for operational support.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

Council could choose not to move forward with staff’s recommendation. Should that be the case, staff would request additional direction.

FISCAL IMPACT:

City staff are recommending Council create a sub-fund of the General Fund for the L&M Village (fund 107, L&M Village). The sub fund would be a Governmental Fund that is made up of special revenue (state and local grants) to be spent for the specific purpose of the L&M village.

Creating a sub-fund within the General Fund will increase the overall transparency of the project.

In addition to the creation of the Special Fund, staff are requesting Council approve the proposed budget within the new sub-fund. The budget amendment includes the following:
• An increase in revenue of $7,048,000, the amount of the initial award • A total increase in budget authority of $5,942,640, including:
o An increase in budget authority of $5,100,000, and corresponding transfer of funds to the General Capital Replacement Fund, for the purchase of the property o An increase in budget authority of $22,640 to cover property assessment costs* o An increase in budget authority of $200,000 to support start-up operational costs o An increase in budget authority of $620,000, and corresponding transfer of funds to the General Capital Replacement Fund, to support capital improvements. *Property assessment costs have already been paid out of the Measure S Fund and absorbed within the existing Measure S Fund budget. Upon receipt of grant funds, expenses to date will be reclassified to the new L&M Village Fund.

The proposed budget covers activities planned for the remainder of the fiscal year, and includes acquisition costs, capital costs, and start-up operational costs. The proposed budget amendment is attached to the resolution as Exhibit A.

6.I
Packet Pg. 134
No expenditures from Fund 107 will be authorized until State grant funds are received. No City funds are being proposed to be used for the property acquisition, capital improvements, and startup operational costs in the current fiscal year.

ENVIRONMENTAL ANALYSIS:

ATTACHMENT(S):

Resolution
Exhibit A: Budget Amendment

6.I
Packet Pg. 135

CITY OF HEALDSBURG
RESOLUTION NO. ___-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING THE FISCAL YEAR 2021-22

BUDGET, RECOGNIZING AND APPROPRIATING FUNDS

FROM THE STATE OF CALIFORNIA PROJECT HOMEKEY
PROGRAM.

WHEREAS, on June 29, 2020, the City Council adopted the 2020-22 biennial budget; and WHEREAS, the Department of Housing and Community Development (“Department”) has issued a Notice of Funding Availability, dated September 9, 2021 (“NOFA”), for the Homekey Program (“Homekey” or “Program”). The Department has issued the NOFA for Homekey grant funds pursuant to Health and Safety Code section 50675.1.3 (Assembly Bill No. 140 (2021-2022 Reg. Sess.), § 20.); and
WHEREAS, On October 18, 2021, the City Council authorized City staff, in collaboration with Reach for Home (Reach) and Burbank Housing (Burbank), to apply for the FY 2021-2022 Project Homekey program for the acquisition of the L&M Motel, 70 Healdsburg Avenue, Healdsburg, California (APN 002-304-009) (“Property”), for use as interim housing for those experiencing homelessness; and
WHEREAS, On October 27, 2021, the City, Reach and Burbank submitted an application to the State of California for $5,720,000 in Project Homekey capital funding and $1,328,800 in operating subsidy for a total of $7,048,800 in State funds; and WHEREAS, On December 21, 2021, the State of California announced that the City, Reach and Burbank were successful in their application for Project Homekey funding and have been conditionally awarded the requested funding pending the execution of the State’s Standard Agreements; and
WHEREAS, the City proposes allocating the Project Homekey funding in accordance with grant guidelines for the acquisition, rehabilitation, and operation of the L&M Village which will serve as transitional housing for those experiencing homelessness; and WHEREAS, to provide transparency and accountability City staff recommends creating a new Governmental Fund that will be reported in the Financial Statements within the General Fund.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:

1. Approve the establishment of the L&M Village Fund.

2. Approve amending the fiscal year 2021-2022 budget as depicted on the attached Exhibit A.

6.I.a
Packet Pg. 136 Attachment: Resolution (3499 : L&M Village Budget Amendment) Resolution No. _____-2022

Page 2 ends

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 7
th day of September 2021 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
__________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.I.a
Packet Pg. 137 Attachment: Resolution (3499 : L&M Village Budget Amendment) Account Number Increase Amount Decrease Amount Description 107-1000-34103-00000 $ 7,048,000 Increase in Revenue Budget: State Project Homekey Grant 107-2022-43205-00000 $ 22,640 Budget Increase: Property Assessment Costs 107-2022-43205-00000 $ 200,000 Budget Increase: Start-up Operational Costs 107-8080-42301-00000 $ 5,720,000 Transfer Out: General Capital Replacement Fund - For Acquisition and Capital Improvements 102-2022-39001-00000 $ 5,720,000 Transfer In: From L&M Village Fund – For Acquisition and Capital Improvements 102-2022-43225-00000 $ 5,100,000 Budget Increase: Capital Replacement Fund - Property Acquisition 102-2022-43223-00000 $ 620,000 Budget Increase: Capital Replacement Fund - For Capital Improvements Exhibit A: L&M Village Budget Amendment

6.I.b
Packet Pg. 138 Attachment: Exhibit A: Budget Amendment (3499 : L&M Village Budget Amendment)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Ongoing Parklet Program
PREPARED BY: Matt Milde, Recreation Supervisor
STRATEGIC INITIATIVE(S):

Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
Maintain and Improve Infrastructure and Facilities
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution establishing an ongoing parklet program and authorizing encroachments for businesses operating in the public right-of-way and establishing fees for the program.

COMMUNITY ENGAGEMENT/OUTREACH:
• Between May and September 2020 City staff hosted 13 Zoom meetings and two in-person meetings regarding public and commercial use of public rights-of-ways. Additionally, the City conducted two online surveys regarding public street utilization: one for businesses and one for the community. Staff used the feedback from these meetings to develop and implement the Marketspace and Open Streets programs that were approved by City Council at their June and July 2020 meetings and subsequently extended at their September 8, 2020, meeting.
• In October 2020, City staff hosted a series of weekly one-stop planning meetings and general business support discussion meetings to support local business owners in developing or modifying parklets.
• In early 2021, staff hosted four public Zoom meetings about the development of the extended Parklet Program and continued the weekly one-stop and monthly business support meetings until July 2021, shortly after many COVID-19 health orders were lifted. • Staff held two public Zoom meetings on October 5 and 6, 2021 to share information and get feedback on the proposed ongoing parklet program.
• Staff has remained in regular communication with businesses participating in the Temporary Outdoors Activities Permit and Temporary Parklet Program since May of 2020.

6.J
Packet Pg. 139
BACKGROUND:

The Healdsburg business community has been faced with numerous challenges due to the operational restrictions brought on by the COVID-19 pandemic. The City implemented business support initiatives under the Marketspace program to help mitigate some of these restrictions and support the business community during these challenging times. One of these initiatives was developing a temporary parklet program, which aims to support Healdsburg businesses by providing public space to conduct outdoor commerce. The following is a summary of the actions the City has taken to support businesses in the downtown area:
• May 2020 - Staff began working with the business community at the beginning of the pandemic and onset of indoor restrictions to help support their operations. Staff researched other communities and found examples of towns creatively utilizing public space to support struggling businesses. City staff held three public Zoom meetings (May 15, 18, and 19, 2020) followed up by two more discussions (May 27, 2020) with business owners on specific streets (Center, North, Plaza) to explore the interest and viability in temporarily permitting outdoor spaces.
• June 1, 2020 – City Council approved the Temporary Outdoor Activities Permit program that permitted businesses to use sidewalks, parking stalls, park space, and other right-of-way areas for outdoor commercial use. The program has evolved with several changes since its inception on June 1.
• June 15, 2020 – City Council authorized alcohol consumption in permitted parklet areas, Plaza Park, and West Plaza Park. This action also provided businesses approval to serve alcohol in their permitted sidewalk seating or parklet space in conjunction with a Temporary COVID-19 Catering Permit, issued through the California Department of Alcohol and Beverage Control. City Council approved consumption of alcohol in parklet areas, Plaza Park, and West Plaza Park until the end of the COVID-19 declared state of emergency. • September 8, 2020 - City Council extended the Temporary Outdoor Activities Permit (“temporary” parklet permits) through December 31, 2021. • November 21, 2020 - City Staff released guidelines for temporary tents and use of heating devices for outdoor business operations.
• November 30, 2020 – City Staff released Temporary Parklet Program Design Guidelines and Standards containing information, resources, and construction requirements on parklet design, safety, ADA access, alcohol service, heating, lighting, etc. • February 1, 2021 – City Council considered the future of the Marketspace downtown business support program. As part of their deliberations, City Council requested that staff come back with a framework that would extend the parklet program into 2022 and potentially beyond.
• April 5, 2021 - City Council approved the Temporary Parklet Program extension that permits businesses to use sidewalks, parking stalls, park space, and other right-of-way areas for

6.J
Packet Pg. 140
outdoor commercial use until January 17, 2023, under revised guidelines and design standards. City Council also directed staff to work on developing guidelines and policies for an “ongoing” parklet program that would continue beyond the COVID-19 pandemic for City Council consideration.
• December 6, 2021 – City Council provided feedback to staff on specific areas of the proposed framework for an ongoing parklet program including establishing a permit fee and associated impact fees, parklet activation criteria, and reviewing the the number of parking stalls utilized for the program.

DISCUSSION/ANALYSIS:

The parklet program has evolved since it began in 2020 and has been separated into three separate program frameworks:

1. Temporary Outdoor Activities Permit (June 1, 2020 – December 31, 2021; expired)

2. Temporary Parklet Permit (May 1, 2021 – January 17, 2023)

3. Ongoing Parklet Program (proposed starting January 1, 2023) Under the original Temporary Outdoor Activities Permit program, there were 48 permits issued:
25 parklets, seven sidewalk uses, 11 loading zones, and five other right-of-way uses. A total of 53 parking stalls were used in the downtown area under the program, not including those used for open streets and short-term parking.

At the April 5, 2021 meeting City Council authorized an extension of the original program by way of the Temporary Parklet Permit, which includes more thorough guidelines. The City has permitted 14 parklets under the extended program framework with an additional 10 being in various stages of the review process. Applications will continue to be accepted and permits issued under this program until the program expires on January 17, 2023.

Staff’s recommendation for an ongoing parklet program provides the framework for a parklet program that would extend beyond COVID-19 recovery and move toward the goal of increasing activity and vibrancy to the downtown area. The associated guidelines reflect lessons learned during the temporary programs and revisions that will make the program more effective and consistent with community goals on an ongoing basis. While some businesses need to make modifications to continue under the ongoing program, many of the current businesses already incorporate these considerations. Some of the revisions included in the updated guidelines came from collaborative discussions with the community.

December 6, 2021 City Council Follow-Up
At the December 6, 2021 meeting, City Council requested that staff further research and/or clarify specific program elements within the proposed program framework. Following up on City Council direction, staff has enhanced various program elements into a set of Ongoing Parklet Program Guide. Items discussed at the December 6 meeting and incorporated into the attached modified guidelines include the following:

6.J
Packet Pg. 141
Program Fees:

The Ongoing Parklet Program fees are being introduced to address the commercial operation on public right-of-way and designed to be relatively simple to apply, simple to understand, and equitable. Moreover, the proposed fee does not conflict with Assembly Bill 61 that went into effect on January 1, 2022, which prevents City’s from increasing parking or in-lieu requirements for the business for parklets or outdoor dining areas. AB-61 is set to expire July 1, 2024.

Staff proposes the following fees for parklets:

1. An administrative fee of $200 per month, or $2,400 annually per parklet, which is based on half of the average salary of the most junior position that will be supporting the program.

2. A $1.50 per square foot rent for the private use of the public right of way occupied by the parklet. This amount is based on a review of fair market rents and was determined conservatively to limit the financial burdens on participants, recover costs for administration and related impacts, and adhere to recent legislation.

Examples:

Each business will pay fees annually based on their specific square footage of the public right of way used in parking spaces and on the sidewalk. However, merchants who only use the sidewalk to display wares, or other businesses that put out a small table or bench but do not provide service to those seating areas, will not be considered a parklet and will not pay a parklet fee.

They will be required to maintain an annual encroachment permit with current insurance and indemnity.

Parklet owners are responsible for all other associated costs including but not limited to CUPA certification, California Department of Alcohol and Beverage Control – Extension of existing alcohol license, professional design work, parklet equipment, building permit, and any damage, repair, replacement, or preventative maintenance. Parklets may be considered a possessory interest by the county assessor’s office and subject to property taxes.

For ease of administering the program, permits under the Ongoing Parklet Program would be effective starting January 1, 2023, with fees paid before permit issuance and renewed on annual basis. The proposed fee structure allows for ease in prorating should a permit be issued any time after January 1, 2023.

The proposed fee is the same as what was presented at the December 6, 2021 City Council meeting. This fee allows the City to recover direct costs for administrative impacts and charge conservative rent based on fair market value. The proposed fee provides a fair and equitable SAMPLE

PARKLET
SIZE

ANNUAL RENT ADMINISTRATIVE

FEE - ANNUAL
TOTAL
ANNUAL
FEE
100 sq. ft. 100 sq. ft. x $1.50 x 12 months $2,400 $4,200 352 sq. ft. 352 sq. ft. x $1.50 x 12 months $2,400 $8,736 678 sq. ft. 678 sq. ft. x $1.50 x 12 months $2,400 $14,604

6.J
Packet Pg. 142
value, while making it approachable enough for businesses to continue to make investments into their parklets and keep them in like-new condition as is required by the updated program guidelines.

Sewer Capacity:

The City’s current sewer fee structure is based on two factors, the water meter size and the strength of the waste (low, medium or high). Additional outdoor seats in a parklet do not change the required capacity fee. Staff’s estimation is that that there is existing water supply and sewer capacity to handle additional outdoor parklet seating as proposed under the ongoing program framework. Any increase in water use, and corresponding wastewater discharge for the extra seats, would be recovered through utility billing.

Grease Interceptors:

The City requires a minimum of 1,000-gallon in-ground grease interceptor or will allow an under sink grease trap in instances where an inground interceptor cannot easily be installed, such as an existing downtown building with no physical space. Usually, one grease interceptor or trap is sufficient. Depending on the size of the unit, the traps may need to be serviced more regularly due to the potential additional parklet customers, but increasing the size of the grease interceptor would not be required for parklet owners.

Parking Impacts:

City Council requested that staff further include a limit to the number of parking spaces that can be utilized for the Ongoing Parklet Program. Staff recommends that up to 5% of the 1,416 available on-street and off-street public parking stalls in the downtown core be permitted for use under the Ongoing Parklet Program. This equates to no more than 70 parking stalls of the 1,416 available on-street and off-street public parking stalls as defined by the 2017-18 parking study conducted by Walker Parking Consultants.

For comparison, the program permitted a total of 53 parking stalls under the original Temporary Outdoor Activities Permit. There are currently 50 parking stalls permitted, or in the process of being permitted, under the existing Temporary Parklet Permit.

As requested by City Council, staff reached out to hotels outside of the downtown core to better understand how many rides they are giving downtown to offset the loss of parking. Internal research found that Best Western Dry Creek Inn, River Bell Inn & Belle De Jour do not offer shuttle services. Montage Healdsburg provides a shuttle service but could not provide specific details regarding the shuttle schedule. Hotel Trio shuttle is on call during the slow season, and during the summer season, runs every ½ hour. Hotel Trio’s shuttle is available year-round; Sunday-Wednesday, 1:00-9:00 p.m. and Thursday-Saturday, 2:00-10:00 p.m.

The recommended limit on permitted parking stalls allows for modest program growth to support vibrancy. Staff is not recommending a cap on the number of sidewalk-use permits at this time, as impacts of sidewalk use are not interfering with daily activities.

6.J
Packet Pg. 143
Parklet Activation:

One of the main objectives of the Ongoing Parklet Program is to increase vibrancy in the downtown area. To meet this program goal, businesses are required to activate their parklet and show consistent use of their parklet in all of the following ways:
• Parklet owners are responsible for activating their parklet space to ensure regular use. • Parklet owners must detail their plan for activating their parklet space on their permit application.
• Parklet must be in use a minimum of five days a week (weather permitting). • Any parklet that is not proposed to be operated a minimum of five days per week will be denied. If a parklet owner has a unique situation they may appeal the denial to the City Manager as outlined in the guidelines.
• Parklet must be made available to customers during all hours of business operation.

The above requirements are included in the Parklet Program Agreement and Guidelines. As part of the regular inspection process, City staff will note usage levels as supplementary data when determining possible parklet renewal and considerations will be made if the weather at the time of the inspection is not conducive for outdoor use.

COVID-19 Considerations:

The recommended start date of January 1, 2023 for the Ongoing Parklet Program is intended to have some crossover with the Temporary Parklet Permit expiration. Should emergency health orders become stricter in the future and prevent business from operating indoors, City Council could extend or reinstate the Temporary Parklet Program to support businesses impacted by COVID-19 or other unknown emergencies. If such action is taken, City Council could consider including additional businesses that are not currently eligible for the ongoing program, such as personal care services.

Ongoing Parklet Program Implementation
Should the City Council desire to move forward with an ongoing parklet program, staff will begin accepting and reviewing applications as early as August 1, 2022, for permits effective January 1, 2023. Permit holders will be eligible for a streamlined renewal process annually thereafter at the determination of the Public Works Director; provided fees are paid and there have been no major or repeated violations of the program guidelines. The Ongoing Parklet Program will undergo a thorough program review in 2025 for possible modification or termination as determined by Healdsburg City Council.

ENVIRONMENTAL STEWARDSHIP:

Parklets are likely to encourage pedestrian and cyclist use of the of the downtown area, which is likely to reduce the use of fossil fuels. Program guidelines require that parklet operators keep the areas in and around their parklet free of debris and keep storm drain free from blockage.

ALTERNATIVES:

Council may choose to not implement an ongoing parklet program, in which case the Temporary Parklet Program extension would conclude on January 17, 2023, or at such time as directed by Council.

6.J
Packet Pg. 144
FISCAL IMPACT:

Administration and delivery of the current temporary parklet program is being funded out of respective department operating budgets. Staff collects limited revenue through building permits required for overhead structures (cost of $170/hr for building inspection, $110 for plan review, and some required nominal fees) and CUPA permits for use of flammable gas required through the Fire Department ($413 fee, assessed annually in March).

Staff is proposing an administrative fee of $200 per month per parklet, plus a $1.50 per square foot, per month fee for the total square footage of the public right of way used by a parklet.

Projected revenue from those fees would range from $175,000 - $230,000 the first year based on an estimated 20-25 parklet permits and would likely increase slightly annually thereafter. The administrative fee would be placed into the General Fund to offset staff costs in administering the program. Rental revenue would also be placed in the General Fund with the intention of using the funds to benefit parking for the downtown area and alternative transportation, including bicycle and pedestrian improvements throughout the City to decrease demand for downtown parking.

ENVIRONMENTAL ANALYSIS:

The parklet program is not a “project” pursuant to California Environmental Quality Act (“CEQA”) pursuant to the commonsense exemption set forth in Section 15061(b)(3) of the CEQA Guidelines. This action is also exempt from CEQA pursuant to the existing facilities exemption set forth in Section 15301(c)(15), which provides a separate and independent basis for finding that the project is exempt.

ATTACHMENT(S):

Ongoing Parklet Program - Resolution
Ongoing Parklet Program - Agreement & Guidelines

6.J
Packet Pg. 145

CITY OF HEALDSBURG
RESOLUTION NO. __-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING AN ONGOING PARKLET

PROGRAM AND ENCROACHMENT FOR BUSINESSES

OPERATING IN THE PUBLIC RIGHT-OF-WAY AND

ESTABLISHING FEES FOR THE PROGRAM
WHEREAS, on June 1, 2020, City Council authorized Resolution 64-2020 permitting Temporary COVID-19 Outdoor Activities and Encroachment Agreements that authorized outdoor parklets for commercial business activities on approved public sites that were consistent with State and County orders to combat the commercial impacts of the COVID-19 pandemic; and WHEREAS, on April 5, 2021, City Council authorized Resolution 34-2021 establishing a Temporary Parklet Permit to extend the program until January 17, 2023 under enhanced guidelines; and
WHEREAS, the success of the parklet programs have led to increased vibrancy in the downtown core and an interest to extend the program beyond the COVID-19 health emergency; and
WHEREAS, the City has an important governmental interest in maintaining a thriving business community and promoting the communal, and economic welfare of its citizens and businesses; and
WHEREAS, the program has evolved since it began in June 2020, and there is a need to modify the Temporary Parklet Permit Agreement to develop improvements in outdoor operations including, but not limited to, maintenance, design standards, safety, and to ensure compliance with local, state, and federal law; and
WHEREAS, in an ongoing program there is a need to establish a fee for the private commercial use of public property.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEALDSBURG DOES HEREBY ORDER AS FOLLOWS:

SECTION 1. Ongoing Parklet Program. Establishment of an ongoing parklet program for commercial use of public property in a manner that is consistent with State, County and local codes, licenses, policies, and other requirements, and all City of Healdsburg laws, regulations and/or policies that would otherwise prohibit businesses from engaging in their business activities outdoor on public property.

SECTION 2. Eligible Businesses. This Resolution only applies to those businesses located in the downtown core, who represent a restaurant, tasting room, or retail business, and whose business permits are up-to-date and in good standing. Nothing in this Resolution shall authorize a

6.J.a
Packet Pg. 146 Attachment: Ongoing Parklet Program - Resolution (3416 : Ongoing Parklet Program) Resolution No. -2022

Page 2 ends

particular business, that is not otherwise authorized to do so, to operate outside or construct a parklet until that business is authorized by way of permit.

SECTION 3. Permit and Agreement. To be eligible to construct a parklet and operate commercial outdoor activities on public property pursuant to this Resolution, businesses shall be required to enter into an Encroachment Agreement (hereinafter the “Parklet Permit Agreement”).

The Director of Public Works (hereinafter the “Director”) or his/her designee shall be authorized to enter into a Parklet Permit Agreement with the applicant and shall be entitled to seek the review of any City staff regarding any and all site-specific considerations related to the proposed activities. The Director may choose to enter into a Parklet Permit Agreement on any terms he deems necessary, including but not limited to modifications to the proposed location of outdoor activities, to ensure ongoing protection of the public health and safety of the City.

City shall only enter into a Parklet Permit Agreement that authorizes activities that are consistent with State, County, and local laws.

SECTION 4. Encroachment Into Public Right-of-Way. To streamline the issuance of rights of encroachment into the public right-of-way for the use of commercial parklets, the City hereby amends its encroachment permit and agreement process as follows:

1. The following requirements set forth in Healdsburg Municipal Code Title 12 regarding encroachment permits and encroachment agreements shall not apply to businesses who enter into a Parklet Permit Agreement pursuant to this Resolution allowing them to encroach into the public right of way for purposes of conducting business in compliance with State and local social distancing requirements: HMC §§ 12.04.090 (Permit required to construct, etc., awnings, etc., over sidewalks.) and 12.12.030 (Encroachment Permit Required).

2. The following requirements set forth in Healdsburg Municipal Code Chapter 20.16 relating to specific aspects of the Zoning Code relating to business’s outdoor activities shall not apply to businesses who receive a Parklet Permit Agreement pursuant to this Resolution for purposes of conducting business in compliance with State, County, and local requirements: HMC §§ 20.16.075 (Prohibited Outdoor Storage and Display Areas),

20.16.080 (Outdoor Eating Establishments), 20.16.085 (Temporary Displays and Sales), and 20.16.090 (Screening Requirements).

3. Businesses seeking to encroach into the public right of way for purposes of constructing and operating an outdoor parklet in compliance with State, County, and local requirements shall execute a Parklet Permit Agreement in lieu of obtaining an encroachment permit and as required by HMC Ch. 12.12.

SECTION 5. No Interference with Private Property. Nothing in this Resolution relieves a business from any obligations or laws requiring consent of adjacent property owners for use of

6.J.a
Packet Pg. 147 Attachment: Ongoing Parklet Program - Resolution (3416 : Ongoing Parklet Program) Resolution No. -2022

Page 3 ends

private property. Businesses seeking to operate outdoors shall obtain consent of any private property owners whose property will be used for outdoor operations.

SECTION 6. Building Permit and Design Review Required. Nothing in this Resolution relieves a business from the requirement to obtain a building permit for outdoor activities if a building permit would otherwise be required, nor does this Resolution relieve a business from complying with all provisions of the Building Code, including but not limited to maximum occupancy requirements. Nothing in this Resolution relieves a business from the requirement to undergo design review for exterior alterations if such design review is required pursuant to any historic property standards, except that installment, including but not limited to, fencing, barriers, decking, planters, and enclosures, may be authorized to facilitate proposed outdoor activities.

SECTION 7. County Permits. Nothing in this Resolution relieves a business from the requirement to obtain any and all County permits regarding the provision of food and dining services, including alcohol service.

SECTION 8. Establishment of Fee. This Resolution authorizes the establishment of a permit fee for commercial use of public property. Upon adoption the fee will be established within the City’s Master Fee schedule and will be assessed to parklet operators on an annual basis. The fee structure is as follows:

1. An administrative fee of $200 per month, or $2,400 annually per parklet, which is based on half of the average salary of the most junior position that will be supporting the program.

2. A $1.50 per square foot rent for the private use of the public right of way occupied by the parklet.

The adopted fees for miscellaneous discretionary services set forth in this resolution shall be adjusted for inflation by the City Manager on July 1 of every year by applying the then current Consumer Price Index - All Urban Consumers for the San Francisco-Oakland-San Jose area, as calculated by the U.S. Department of Labor, for the month of April. The City Manager may round the adjusted fees down to the nearest whole dollars.

The fees set forth in this Resolution and all portions of this Resolution are severable. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Resolution.

The City Council hereby declares that it would have passed this Resolution and the user fees set forth in this Resolution, and each section, subsection, phrase or clause thereof irrespective of the fact that the fees or any one or more sections, subsections, phrases or clauses be declared unconstitutional on their face or as applied.

SECTION 9. Violations of Resolution. Any violation of this Resolution or any other local, State,

6.J.a
Packet Pg. 148 Attachment: Ongoing Parklet Program - Resolution (3416 : Ongoing Parklet Program) Resolution No. -2022

Page 4 ends

or Federal law shall constitute an imminent threat to the public health and is hereby declared to be a public nuisance and shall be subject to enforcement as such; violations of this order may result in the immediate termination of a Parklet Permit Agreement and the cessation of any activities authorized by said Agreement and this Resolution.

SECTION 10. Effective Date of Resolution. This Resolution shall become effective on the date signed by the Mayor of the City of Healdsburg and shall expire when repealed by the Healdsburg City Council. Parklet Permit Agreements are effective starting January 1, 2023, and are subject to annual renewal at the determination of the Director. The Ongoing Parklet Program will undergo a program review in 2025 for possible modification or termination as determined by Healdsburg City Council.

SECTION 11. The City Clerk shall certify the adoption of this Resolution and shall cause a certified Resolution to be filed in the Office of the City Clerk.

PASSED, APPROVED AND ADOPTED this 7th day of February 2022, by the following vote:

AYES: Councilmembers: ()
NOES: Councilmembers: ()
ABSENT: Councilmembers: ()
ABSTAINING: Councilmembers: ()
SO ORDERED: ATTEST:
_____________________________ __________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.J.a
Packet Pg. 149 Attachment: Ongoing Parklet Program - Resolution (3416 : Ongoing Parklet Program)

ONGOING PARKLET PROGRAM

AGREEMENT & GUIDELINES

6.J.b
Packet Pg. 150 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

TABLE OF CONTENTS
Introduction ………………………………………………………………………………………………………………………………………….03 Eligible Businesses ………………………………….…………………………………………………………………………………………….03 Program Limitations …..……………………………………………………………………………..………………………………………….03 Activation …….……………………………………………………………………………………………………………………………………….04 Definitions …………………………………………………………………………………………………………………………………………….04 Encroachment
Use of Public Right-of-Way ………………………………..……………………………………..……………………………….04 Allowable Configurations …………………………………………………………………………….…………………………….05 Use of Private Property ………………………………………………………………………………………….………………….06 Parklet Amenities
Canopies …………………………….………………………………………………..….…………………………….………………….06 Heating Devices ……………………………………………………….……………………………………….……………………….07 Lighting ……………………………………………………….…………………………………………………………………………….08 Maintenance & Landscaping ……………………………………………………….…………………………………………….09 Seating ……………………………………………………….……………………………………………………………….…………….09 Sidewalls: The 50% Rule …………………………………………………………………………………………………………….10 Signage ……………………………………………………………………………………………………………………..……………….11 Construction
Curb Interface ……………………………………………………….………………………………………….……………………….12 Public Utility ……………………………………………………….……………………………………………….…………………….12 Road Barriers ……………………………………………………….…………………………………………………………………….12 Site Line ……………………………………………………….…………………………………………………………………………….13 Emergencies & City Repair ……………………………………………………….………………………………….……………………….14 General Permit Process ………………………………………….…………………………………………………………………………….15 Associated Fess & Costs ……………………………………………………….……………..…………………………………….16 Neighbor Notification, Approval, and Complaints ………………………………………………….………………….17 Map & Layout Requirements …………………………………………………………………………………………………….17 Insurance Requirements ……………………………………………………….……………………………………………….….18 Insurance Checklist ……………………………………………………….…………………………………………….…………….19 Additional Permits & Requirements ……………………………………………….………………………………………….20 Timeline ……………………………………………………….…………………………………………………………………..……….21 Parklet Inspection ……………………………………………………….…………………………………………………………….………….21 Terms & Conditions ……………………………………………………….………………………………………………….………………….22 Violations ……………………………………………………….…………………………………………………………………………….……….23 Appeal ……………………………………………………….………………………………………………………………………………………….23 Signature ……………………………………………………………………………………………………………………………………………….23 Appendix A: ADA Seating Requirements ……………………………………………………….…………..……………….………….24 Appendix B: Sample Parklet Site Plans ……………………………………………………….………………………………….……….28 Appendix C: Parklet Design Samples ……………………………………………………….……………………………………….…….35 Appendix D: Healdsburg Flood Hazard Zones ………………………………………………………………..……………………….36 Appendix E: Self-Inspection Checklist ………………………………………………………………………………………………….….37

6.J.b
Packet Pg. 151 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022
City of Healdsburg
City of Healdsburg
401 Grove Street
Healdsburg, CA 95448
707.431.3346
ONGOING PARKLET PROGRAM – AGREEMENT & GUIDELINES

INTRODUCTION
In 2022, Healdsburg City Council approved the Ongoing Parklet Program (OPP) with the aim to increase activity and vibrancy in the downtown area. This program serves to provide some businesses the privilege of extending their operation to some public outdoors spaces on an ongoing basis under these guidelines effective January 1, 2023.

Any work on public property must have an Encroachment Permit and your Parklet Permit allows you to encroach into the public right-of-way. Parklets that require use of private property need to obtain permission from the property owner, follow these guidelines, and may require additional permits.

Please review the following Ongoing Parklet Program - Agreement & Guidelines as it provides requirements and timelines for applicants. All applicants must complete a parklet permit application, provide all require supplementary materials, and sign this document confirming that they understand all the necessary requirements in building, operating, and maintaining an outdoor parklet in the City of Healdsburg. Please note that these guidelines are subject to change. If you have any questions regarding the program, please contact Engineering Technician, Mitchell Wilson at [email protected] or by calling 707.431.3346.

ELIGIBLE BUSINESSES
The following criteria is required to apply:
• Your proposed parklet is located in the downtown core. • You are applying as a restaurant, tasting room, or retail business. • All permits for your business location are up-to-date and in good standing.

Each request for a parklet is unique and will require individual review and approval. Businesses wanting to establish a parklet should recognize that the program is ongoing in nature and is renewable annually; having been issued Parklet Permit does not assume that you may continue to operate a parklet in perpetuity. All businesses should evaluate the cost-benefit of maintaining an outdoor parklet along with any design and installation costs. Permits may be terminated, revoked, or amended at any time at the sole discretion of the City Manager.

Merchants who only use the sidewalk to display wares, or other businesses that put out a small table or bench but do not provide service to those seating areas, will not be considered a parklet. They will be required to maintain an annual encroachment permit with current insurance and indemnity.

PROGRAM LIMITATIONS
The following program limitations will apply:
• The Ongoing Parklet Program cannot permit more than 5% of the total 1,416 available on-street and offstreet public parking stalls in the downtown core as defined by the 2017-18 parking study conducted by Walker Parking Consultants, which equates to roughly 70 parking stalls. • Parklet requests will be reviewed based on the overall number in the downtown core and concentration of nearby parklets.
• The Ongoing Parklet Program will undergo a thorough program review in 2025 for possible modification or termination as determined by Healdsburg City Council.

6.J.b
Packet Pg. 152 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

ACTIVIATION
One of the aims of the Ongoing Parklet Program is to increase vibrancy in the downtown area. To meet this purpose businesses are required to activate their parklet and show consistent use of their parklet in all of the following ways:
• Parklet owner must detail their plan for activating their parklet space on their permit application. • Parklet must be in use a minimum 5-days a week.
• Parklet must be made available to customers during all hours of business operation. • Parklet owner is responsible for activating their parklet space to ensure its regular use.

As part of the regular inspection process, the City will note usage levels to be used as data when determining possible parklet renewal. Consideration will be made if the weather at time of inspection is not conducive for outdoor use.

DEFINITIONS
Adjacent Business
A business that shares one or more common walls with another business or is located next door on either side of another business (i.e., if separated by a walkway, alley, driveway, etc.).

Canopy
A structure or architectural projection of rigid construction over which a covering is attached that provides weather protection, identity or decoration, and may be structurally independent or supported by attachment to a building on one end and by not less than one stanchion on the outer end.

Closed Sidewall
Any side covering, drape, wall, screen, partition, tarp, fence or other vertical obstruction, other than posts, poles or other narrow support elements, that are between 42”-90” in height of canopy.

Opening, or Open
Sidewall For the purposes of these guidelines, an “opening” is an unobstructed area that allows for the free passage of outside air and is no less than 48”.

Outdoors A space located outside the confines of an enclosed building that allows for ample outside air circulation.

Parklet
A parklet is a small portion of public space (i.e., parking stalls, sidewalk, or public right-ofway) that has been reappropriated to serve as an extension of one or more commercial businesses, and incorporates non-permanent materials and amenities.

Partial Obstruction
For the purposes of these guidelines, a “partial obstruction” is any vertical obstruction, including, but not limited to, vertical materials, fabrics, tarps, partitions, screens, fences, planters, railings, water walls and similar vertical obstructions or elements that are under or within 5’ of the perimeter of a canopy are less than 42” in height from the ground or floor on which it rests and is provided with not less than 48” of clear opening height above the obstruction.

Tent
A structure, enclosure, umbrella structure or shelter, with or without sidewalls or drops, constructed of fabric or pliable material supported by any manner except by air or the contents that it protects.

ENCROACHMENT INTO PUBLIC RIGHT-OF-WAY
Businesses seeking to encroach into the public right-of-way for purposes of conducting business in compliance with State and local social distancing requirements, shall execute a Parklet Permit Agreement in lieu of obtaining an encroachment permit and as required by HMC Ch. 12.12.

6.J.b
Packet Pg. 153 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

ALLOWABLE CONFIGURATIONS
Parallel Parklet:

These parklets utilize parallel parking spaces. Parklets typically are limited to a business’s frontage but can extend further if supported by neighboring businesses. The approximate depth of usable space from the curb is 7’ (or to within 1.5’ of the outside edge of the parking stall striping).

Sidewalk seating may be incorporated into a parallel parklet layout or design.

Diagonal Parklet:

These parklets utilize diagonal parking spaces. Parklets typically are limited to a business’s frontage but can extend further if supported by neighboring businesses. The approximate depth of usable space from the curb will vary but is typically 17’ (or to within 1.5’ of the outside edge of the parking stall striping).

Sidewalk seating may be incorporated into a parallel parklet layout or design.

Sidewalk Parklet:

These parklets use sidewalk areas adjacent to the business that allow space for outdoor dining, beverage service, or retail. You must always keep a 48” walkway open for pedestrians and not allow customers to move chairs or tables to infringe on the public walkway.

Realignment Parklet:

This approach utilizes parking spaces to create a safe reroute for pedestrians to travel out and around the service area of the sidewalk allowing full seating and use of the sidewalk area. Sidewalk extensions must accommodate accessibility requirements. Sidewalk extensions need to be a minimum of 48” in depth from the curb and need to be ADA compliant.

Note: The above configurations are not exclusive as every location is unique and will require individual review. The City will determine the public space allowed for each business and the appropriate configuration. See Appendix B for sample layout and Appendix C for sample designs.

6.J.b
Packet Pg. 154 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

USE OF PRIVATE PROPERTY
Nothing in your permit relieves a business from any obligations or laws requiring consent of adjacent property owners for use of private property. Businesses seeking to operate outdoors shall obtain consent of any private property owners whose property will be used for outdoor operations; A signature from the property owner is required for a permit.

CANOPIES
General Guidelines:
• All canopies require a Building Permit and must be inspected. • Canopies must be rigid and have a fire-resistant certification or flame certification showing material is in compliance with either California State Fire Marshal with approved seal or meets NFPA 701 flame retardant standards.
• Canopies shall not be installed within 5’ of buildings unless approved by the fire code official. • If heating devices will be used under canopies, the fire code official must provide an inspection. The use of propane heaters requires a permit from the fire code official. • The layout or a diagram of outdoor canopies must be shown on the permit application. • Canopy installations shall not obstruct fire apparatus access to existing buildings or fire protection appurtenances (e.g., fire hydrants, FDC’s, etc.).
• Areas open to the public under canopies must be made accessible to individuals with disabilities. The head clearance under canopies is 90’ (ideally 96’).
• There shall be a clearance of not less than 3’ surrounding the parklet at all times. • Outdoor canopies open to the public must have openings to allow airflow as provided in these guidelines. The combined sidewall area (all 4 sides) shall not have less than 50% of clear unobstructed opening at all times. • If the building address is obstructed by a canopy, applicant must provide addressing that is visible from the public street and must be approved by the fire code official. • Canopy shall be properly anchored or ballasted in accordance with manufactures guidelines, structural calculations or as otherwise approved by the fire code official. The formula [(L x W) x 5lbs = total ballast required] may be used to determine total ballast for canopies. • The following weights for filled water barrels may used for providing ballasts:
➢ Water barrels top tied only = 192 lbs. each
➢ Water barrels top tied and bottom strapped to leg = 336 lbs. each • Canopy permits are revocable by the fire code official for non-compliance with these guidelines.

IMPORTANT: Temporary tenting is not allowed. No exceptions.

6.J.b
Packet Pg. 155 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

HEATING DEVICES
Outdoor heaters and elements that use electricity or propane fuel can help to make your parklet more comfortable throughout the year. Heating features are allowed in parklets but will require an additional permit from the Fire Department. Please note the following for all heating types:
• The location and type of all heating equipment must be shown on your permit application diagram/drawing. • The fire code official or their designee will inspect all heating devices regardless of size. • Heating appliances must be listed and used in accordance with manufactures guidelines, these guidelines, and the California Building Standards Code.

Portable Electric Space Heaters.

Portable, electric space heaters are allowed when operated only in locations for which they are listed. Portable, electric space heaters shall be located at least 3’ from any combustible materials, including sidewalls, ceilings, umbrellas, and all other combustible materials.

Portable Outdoor Gas-Fired Heaters (i.e., propane or natural gas). Portable outdoor gas-fired heating appliances for businesses may only be used when Fire Department requirements are met and the canopy is provided with one side that is completely open and the combined sidewall area (all 4 sides) is not less than 50% of clear unobstructed opening as determined by the fire code official. A propane permit must be obtained by the fire code official prior to the installation and use of portable outdoor gas-fired heating appliances within a canopy.

Portable outdoor gas-fired heating appliances are not permitted within 3’ horizontal and vertical distance from sidewalls, ceilings, canopies, or buildings and shall be kept a minimum of 5’ horizontal distance from exits of canopies or buildings.

Propane cylinder valve lock,
NFPA 704 diamond, fire
extinguisher with
maintenance tag, cable lock,
milkcrate, propane cabinets.

Liquid Petroleum (LP) Gas (Propane):
• Propane shall be stored and used in accordance with the California Fire Code and must be stored within the parklet.
• A propane permit has been issued by the Fire Department o Electronically report and apply for a Hazardous Materials CUPA permit online. o Tanks installed in listed appliances or alone may be stored in a secured location outside the business.
o Tanks not installed on or in listed appliances shall be in milk crates or similar stabilization containers, nested, or secured top and bottom o The portable outdoor listed appliances can be secured by nesting them in the center of the parklet with the propane turned off, the access doors facing in and chained together to prohibit tampering.
o Storage shall not be within 10’ of ventilation intakes, doors, windows or ignition sources
o Storage areas shall be posted “No Smoking or Open Flame” o Propane shall not be used inside buildings at any time. • Propane tanks used shall not exceed 5-gallon water capacity. • The permitted number of propane tanks shall not exceed five (5) tanks total (in use and in storage at any one time - empty tanks are considered full and count towards total).
• Propane tanks shall be adequately protected to prevent tampering, damage by vehicles or other hazards and shall be in an approved location not less than 5’ from canopy, sidewalls, and ceilings. Propane tanks shall be located not less than 5’ from a means of egress (exit).

6.J.b
Packet Pg. 156 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

LIGHTING

Lights can be a wonderful way to create ambiance within the parklet. Lights can be installed within the parklet and over the sidewalk by incorporating a post element into your parklet design railing treatment. • Lighting is allowed but may require a permit, depending on what you propose. Self-contained lowvoltage systems, such as solar or battery-powered lights, are a good choice. • Lighting is limited to the structural elements of the parklet and cannot be attached to public trees, light poles, or other City-owned infrastructure.
• Lighting shall be placed in a manner and brightness level to avoid distraction to drivers. • They are at least 7.5’ feet high to allow vertical clearance for pedestrians. • Do not include any lighting that is blinding to passing traffic. • Due to Healdsburg’s historic downtown buildings, some sites will require more creative solutions so as not to damage structures.
• Please include a lighting plan with your parklet paperwork. It must include specific locations of anchor points, type of wall anchors proposed for installation, size of lateral cabling, and where the electricity is being drawn from (interior of building or exterior of building). • Additional detailing will be required for the proposed construction of the overhead lighting support system to show how lateral bracing is provided.
• All lighting must meet electrical code and energy code requirements. All lighting types, lighting controls and the routing of the electrical should be clearly indicated on an electrical plan. • All lighting and cords must be UL listed for outdoor use and warm in color (no bright LEDs). All outdoor electrical must be cord and plug connected using a Ground Fault Circuit Interrupter (GFI) electrical receptacle.
• Cords or wiring at ground level must be covered or installed to prevent trip hazards. Overhead wiring may be permitted under certain situations with approval. • If in the opinion of the City that the lights are a distraction, applicant shall modify as necessary at their own expense.
• At no time should any business tap into City-owned power or any other public utility.

6.J.b
Packet Pg. 157 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

MAINTENANCE & LANDSCAPING

Being approved for a parklet is a great privilege and responsibility. Parklet owners are responsible for ensuring their parklet is kept in like-new condition including:
• Exposed wood is stained, sealed, or otherwise treated for ongoing outdoor use.
• Measures taken to prevent weathering or discoloration in wood or sidewalls.
• Regularly clean parklet and the surrounding areas that accumulate trash and leaves.
• Regularly inspecting decking, hinges, sidewalls, ramps, connections points, railings, etc. to comply to guidelines. • Ensure parklet lighting such as bistro lights are replaced when burnt-out.

Due to the placement of parklets and closed streets, street-sweepers are unable to access the area. The garbage will attract vermin, and the leaves will cause slipping hazards, particularly when wet. Parklet owners are responsible for cleaning and maintaining all interior and exterior areas surrounding your parklet where street sweepers cannot reach, including your neighbor’s frontage. To assure contaminants do not enter our waterways, no sweeping into any drainage or planter, debris must be properly disposed in an appropriate receptacle.

Additionally, please ensure that you are doing your part in beautifying your space and upkeeping any added foliage in planter boxes as this adds to the charm of our parklets in Healdsburg. Parklets are required to have some type of landscaping incorporated into their parklet design.

Landscape plantings help soften the space and can serve as a pleasant buffer along the street-facing edge. Landscape elements may be incorporated as planter boxes, hanging planters, raised beds, or similar features. Drought-tolerant and native plants are good choices for ease of maintenance. Edible plants and plants with fragrance, and seasonal interest are also recommended.

SEATING

Parklets that incorporate seating can be integrated in a variety of creative ways. These seats can be a part of the structure, planters, or creative features within the parklet. Seating and tables can also be movable as well. This seating can be removed and stored at the end of the day or locked with cables to the parklet structure.

Seating must comply with ADA requirements.

6.J.b
Packet Pg. 158 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022
SIDEWALLS: THE 50% RULE
By adhering to The 50% Rule at all times, parklet owners will meet several sightline, air flow, and parklet design requirements. The bulleted items below define The 50% Rule:
• Use of sidewalls are permitted only when…
• The parklet is in active use
• During times of direct sunlight, rain or heavy wind
• The combined sidewall area (all 4 sides) shall not have less than 50% of clear unobstructed openings around your parklet.
• You can include columns and other vertical elements into your parklet design. • Continuous opaque walls between 42”-90” that block views into the parklet from the surrounding streetscape are prohibited.
• The parklet should have a notable, defined edge along the side of the parklet facing the roadway and adjacent parking stalls. Depending on the context, the edge should be between 30” and 42” in height. • Temporary vertical obstructions, such as mesh screens, between 42” and 90” from the pavement shall be considered a “closed sidewall”.
• Vertical obstructions 42” or less in height shall be considered “partial obstructions” and shall be allowed for the purposes of determining “sufficient outside air movement”. • A minimum clear “opening” height of not less than 48”, shall be provided above any partial obstructions to provide “sufficient outside air movement”.
• Variations from these guidelines may be approved on a case-by-case basis when the intent of the State and County guidelines are met and the variations are approved by the Department of Public Health and the fire code official. (An example of a variation might include fans or other devices that increase sufficient outside air movement to a space that might not otherwise meet all of the criteria mentioned above.) • All temporary sidewall material/fabric, placement, and attachment method must be pre-approved as part of your Parklet Permit.

6.J.b
Packet Pg. 159 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

SIGNAGE

Parklets may not be used to hang banners, promotional
material, or any other type of signage without prior approval from the City. A professional design proof may be required.

At no time should any business attach, affix, or secure, any signage to any power pole, tree, streetlamp, or other Cityowned piece of infrastructure without prior approval. Signs should be modest in size and be in character with the
materials, colors, and details of the parklet and associated business. Signs shall not impact sight lines and shall not obstruct the public right-of-way.

Parklets using parking stalls or otherwise blocking their address, must provide their numerical address on the street facing side of their parklet so that it is easily viewable from the roadway. A self-reflective address sign on the parklet with individual numbers that are at minimum 4” in height.

CONSTRUCTION

No permits will be approved on City streets without the installation of an approved deck. The parklet frame should be a freestanding structural foundation that rests on the street surface or curb. No features or structural components may be permanently attached to the street, curb, or adjacent planting strip. Businesses cannot leave materials within the public right of way outside your parklet, including during construction. At no time should any business attach, affix, or secure, any sign, private equipment to any power pole, tree, streetlamp, or other Cityowned piece of infrastructure. Parklets must be freestanding and no attachment to any existing building structure or piece of infrastructure (private or public) is permitted without approval. All parklets must have a continuous boundary defining special parklet area.

Upon receiving your Parklet Permit, construction must be completed in a timely manner and not continue more than 3-weeks from your start date. After work has started, continual progress on your parklet must be made to comply with the conditions of your permit. Any construction lasting more than 3-weeks will require the installment of construction fencing at the permit holder’s coordination and risk possible revocation of permit. Additionally, drilling into the sidewalk or pavement is not allowed. When your permit expires, businesses will need to repair any damage to public property. The City will require an additional encroachment permit to correct any damage.

6.J.b
Packet Pg. 160 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

CURB INTERFACE
• Parklet design shall allow for stormwater
flow and drainage along the curb.
• The top of the decking shall be flush with
the curb (no more than 1/2” horizontal
gap), level with the adjacent sidewalk (no
more than 1/4” vertical deviation) and
must be accessible at several locations by
pedestrians.
• The parklet must have a seamless
connection to the existing curb to meet
ADA requirements. In certain situations,
a ramp may be required to meet ADA
requirements.

PUBLIC UTILITY

A parklet shall not block or encumber the
working space around storm water drainage,
fire hydrants, transit stops, driveways,
manholes, or public utility valves/covers. At
no time should any business tap into Cityowned power, water, or any other public utility.

ROAD BARRIERS
Vehicle deterrents such as heavy planters, filled wine barrels, or other heavy objects shall be installed within the parking space adjacent to the traffic lane no more than 6’ apart along the street side perimeter of the parklets.

Additional vehicle deterrents shall be installed on the edges of the parklet. Vehicle deterrents such as barricades, planters, wine barrels, or other objects MUST be filled with water, soil, sand, gravel, or other heavy material and be installed within the parking space adjacent to the traffic lane or adjacent parking sides. All vehicle deterrents shall be located entirely within the approved parking space(s), and design and placement must be approved by City staff.

Do not push out road barriers into the roadway to gain additional space.

Reflective tape or markers are required at the corners of the parklet and, depending on location, along the length of the parklet to alert drivers, cyclists, and others. In low light conditions or rainy days, drivers unfamiliar with the parklets need a clear warning of these unexpected objects in the parking area.

6.J.b
Packet Pg. 161 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

SIGHT LINE
• The parklet design must ensure visibility to passing traffic and pedestrians and not create a visual barrier. • The parklet shall maintain a visual connection to the street. Continuous opaque walls higher than 42” that block views into the parklet from the surrounding streetscape are prohibited. • A minimum overhead clearance of 90” (preferably 96”) must be provided for any parklet that includes a canopy, umbrella, or similar element, to avoid creating a visual barrier and to provide adequate clearance for people.
• The parklet should have a notable, defined edge along the side of the parklet facing the roadway and adjacent parking stalls. Depending on the context, the edge should be between 30” and 42” in height on the street side.
• The parklet shall not encroach on the travel way.
• Traffic deterrents must be connected to create a perimeter that deters individuals from entering the traffic lane from the parklet. This can be accomplished via a railing, planter, pony fence, roping, or other similar apparatus. A continuous barrier is also required for ABC purposes. • Generally, parklets must be located at least one parking stall away from a street corner. Applicants requesting a parklet located on a corner will undergo a thorough review and sight line evaluation, based on specific location and intended use, to determine if the presence of the parklet at a specified location will cause a safety hazard.
• Parklet shall not create an unsafe condition by limiting necessary line of sight from driver to signage, traffic, or pedestrians.

6.J.b
Packet Pg. 162 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

EMERGENCIES & CITY REPAIR
As determined by the City, a business shall remove a parklet installation or portion of a parklet at its own cost for:
• Public utility maintenance, upgrades, repair, or inspection purposes • Street maintenance, upgrades, repair, or inspection purposes • Access below ground, street level, or above ground utilities, trees, and other City infrastructure
• Storms, floods, high wind advisories, and other weather-related events • Upgrade, maintenance, or regular inspection of public utilities • Access to fire hydrants, manholes, valves/covers, drainage, and other utility or utilities • Securing, altering, relocating, and/or items contained within for safety reasons • Other purposes as determined by the City or as directed by the City Manager Staff will provide parklet owners 60-day notice of any infrastructure replacement or upgrades occurring that would require a parklet to be moved or dismantled. In the case of emergency repairs or weather events, staff will make effort to provide parklet owners with as much advance notice as possible, however, in an immediate emergency this may not be possible.

In an emergency, the City reserves the right to dismantle or remove a section or sections of a parklet in whatever manner it chooses to address the emergency and assumes no responsibility for returning the parklet to its original condition.

Due to the nature of the emergency, repair, maintenance, inspection, or other essential purpose that requires removal, displacement, destruction or disruption of a permitted parklet, an exact timeline may not be immediately known and could exceed days, weeks, or months. See Appendix D for Healdsburg Flood Hazard Zones.

6.J.b
Packet Pg. 163 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

GENERAL PERMIT PROCESS
STEP 1: Applicant submits permit application via e-mail to:

Mitchell Wilson, Engineering Technician
[email protected]
707.431.3346
STEP 2: Permit Coordinator collects all application materials and provides initial review of application. • Completed application with required signatures
• Detailed Map / Layout
• Initialed and signed Parklet Permit - Agreement & Guidelines • Proof of Liability Insurance with Endorsement
• Proof of ABC license to extend alcohol service to parklet (if serving alcohol) • Any supplemental materials, photos, maps, layouts, or permits STEP 3: Permit Coordinator routes completed application to City staff for review/approval, as needed.

STEP 3a: The City may request a virtual or on-site meeting with the applicant to review request.

STEP 4: Permit Coordinator assembles all conditions and requirements into a permit packet for applicant to sign.

STEP 5: Permit Coordinator signs and issues Parklet Permit.

IMPORTANT:

Any business wishing to be permitted for a parklet must apply for a Parklet Permit and comply with these updated guidelines regardless of previous permit status.

6.J.b
Packet Pg. 164 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

ASSOCIATED FEES & COSTS
Parklet Fees:
• Administrative Fee: $2,400 annually per parklet
• Annual Rent: $1.50 per square foot rent for private use of the public right-of-way occupied by the parklet, including street, sidewalk, or other public right-of-way. Official parklet size will be determined by the City based on approved layout. The chart below outlines sample fees based on various parklet sizes; each parklet will have its own unique size based on its individual layout:
• The Planning and Building Department charges a $170/per hour fee to applicants for the time spent reviewing professional parklet drawings along with the inspection of your construction for all approved building permits. Applicants that choose to build a more elaborate construction that includes any sort of construction overhead will require a building permit.
• Additional fees may apply depending on parklet location and use as listed in the Master Fee Schedule. • Fees are subject to increase.
• Prorating is available for permits issued after January 1 of a given year.

Other potential fees: (Not collected by the City of Healdsburg, amounts may change) • CUPA certification (training required to handle propane under outdoor canopies; roughly $400 annually) • California Department of Alcohol and Beverage Control – Extension of existing alcohol license • Any professional designs (required for a building permit) • Additional fees may apply depending on parklet use.

Other costs:
• The business constructing the parklet is fully responsible for all construction and setup costs, operations and maintenance, full liability release and indemnification, and provision of insurance. • Any damage, repair, replacement, or preventative maintenance. • The business shall remove a parklet, or portion of a parklet, at its own cost, if necessary for public utility or street maintenance/repair purposes, as determined by the City. This may include full removal of the parklet installation to access below ground, street level, or above ground utilities, trees, and other City infrastructure.
• The business shall be responsible for repairing any damage caused to the street/curb/gutter/sidewalk as a result of the parklet, once the parklet is removed.

SAMPLE

PARKLET
SIZE

ANNUAL RENT ADMINISTRATIVE

FEE - ANNUAL

TOTAL ANNUAL
FEE
100 sq. ft. 100 sq. ft. x $1.50 x 12 months $2,400 $4,200 352 sq. ft. 352 sq. ft. x $1.50 x 12 months $2,400 $8,736 678 sq. ft. 678 sq. ft. x $1.50 x 12 months $2,400 $14,604 Examples:

6.J.b
Packet Pg. 165 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

NEIGHBOR NOTIFICATION AND COMPLAINTS
All permit applicants MUST notify all adjacent businesses and provide details of their parklet plan prior to submitting their application. Any immediately adjacent business to a permitted parklet has the right to revoke their support at any time. A neighboring business that has any concerns or issues is encouraged to resolve the matter independently and diplomatically with the permit holder. If a resolution cannot be found, the adjacent business may contact the permit coordinator in writing to file an official grievance for determination and/or direction on the matter.

Non-adjacent businesses may also provide a complaint in writing which will be include in the permit holder’s file and re-reviewed upon renewal. The permit coordinator will determine any applicable action based on a written complaint.

MAP & LAYOUT REQUIREMENTS
In your permit application, you will be asked to include a detailed drawing / visual representation of the area in which your proposed outdoor activities will take place. To assist us providing a thorough review of your map / layout you will be asked make note of the following:

Boundaries & Equipment:
• Clearly define the boundaries of your proposed footprint and identify the names of any neighboring businesses
• Your ENTIRE parklet, including wine barrels, planters, and barricades, must fit within the parking area (painted white tic marks must be visible or as approved in your permit). • Label street names of any adjacent streets
• Include all improvements, structures, equipment, and/or materials (i.e., tables, dividers, barriers, etc.) • Identify all permanent public fixtures within your proposed footprint (i.e., sidewalks, trees, fire hydrants, benches, etc.)
• Indicate 48” path of ADA compliant travel
• Details of construction of platform if used to create flat surface • Details of hand railing if a drop off is created by platform • Details at connection point to curb or note to be created “flush with curb” • Details of any ramp or other device to allow wheelchair access • Vertical clearance of 7’ minimum required from walking surface (i.e., if patio umbrellas are used) • Vertical clearance of 7.5’ minimum required from walking surface (i.e., if canopy is installed) • Details on use of any gaps between parklet and adjacent parking (i.e., bike parking, planters, etc.); gaps over 4’ may require additional road barrier protection provided by the parklet applicant. • Show continuous boundary defining parklet area.

See Appendix B for helpful information on site plans. Professional drawings are required for all Building Permits.

6.J.b
Packet Pg. 166 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

INSURANCE REQUIREMENTS
If Permittee’s proposed activities encroach into public right-of-way and/or a public easement, Permittee shall procure and maintain for the duration of this Agreement, and furnish proof of along with this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with this Agreement, as set forth in this section. The cost of such insurance shall be borne by Permittee. Permittee’s whose activities do not encroach into public right-of-way and/or a public easement, shall not be required to obtain said insurance.

Minimum Scope of Insurance:

Permittee shall obtain and all times during duration of this Agreement maintain coverage at least as broad as:
• Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001). • Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance (for Permittees with employees).
• Property insurance against all risks of loss to any tenant improvements or betterments.

Permittee shall maintain limits no less than:

General Liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
(a) Employer’s Liability: $2,000,000 per accident for bodily injury or disease. (b) Property Insurance: Full replacement cost with no coinsurance penalty provision.

Deductibles and Self-Insured Retentions:

Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Permittee shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Other Insurance Provisions:
• The general liability policy is to contain, or be endorsed to contain, the following provisions:
• The City, its officers, officials, employees and volunteers are to be covered as insureds with respect to liability arising out of ownership, maintenance or use of the premises/property owned by or leased to the Permittee.
• The Permittee’s insurance coverage shall be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees or volunteers shall be excess of the Permittee’s insurance and shall not contribute with it. • Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled, except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the City.

Acceptability of Insurers:

Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII unless prior approval is received from the City Attorney.

6.J.b
Packet Pg. 167 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

INSURANCE CHECKLIST
Below you will find a helpful Liability Insurance & Endorsement Checklist for providing us a Certificate of Insurance AND Endorsement that meet our requirements:

Certificate of Insurance (COI):
❑ Correct name and address of permit applicant is listed on the COI (must match the applicant/business name on the Parklet Permit Application).
❑ Limits need to be $2,000,000.00 or greater.
❑ "The City of Healdsburg, it’s officers, officials, employees, and volunteers’” need to be listed. ❑ Proof of Worker’s Compensation. The application says that you need to provide proof of Workers’ Comp Insurance as required by the State of California and Employer’s Liability Insurance. When we refer to proof we are stating that your need to show us that your have Workers Comp but that your don’t have to provide the Workers’ Comp Waiver of Subrogation, which we normally require.

Additionally Insured General Liability Endorsement:
❑ "The City of Healdsburg, it’s officers, officials, employees, and volunteers’” need to be listed. ❑ Additionally insured or ‘Per Written Contract’ needs to be listed. ❑ Contains Primary and Non-contributory language.
❑ The GL Policy number added to the endorsements or the form numbers added to the certificate page in the description. Something that connects all these documents together.

Please provide the above requirements and checklist to your insurer and confirm that they have provided all information contained in the checklist before submitting your insurance documents. Providing insurance documents that do not meet the City’s minimum requirements may delay your permit approval. It is the responsibility of the permit holder to ensure that the City has your most current insurance information on file.

6.J.b
Packet Pg. 168 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

ADDITIONAL PERMITS & REQUIREMENTS
The City shall only enter into a parklet agreement that authorizes activities which are consistent with City, State and County guidelines. Nothing in this permit shall authorize a particular business to operate outside unless that business is authorized to operate with approval of the City of Healdsburg. All businesses must be in full compliance with all City, State, and County requirements.

Nothing relieves a business from the requirement to:
• Obtain a Building Permit for outdoor activities if a building permit would otherwise be required, nor does this relieve a business from complying with all provisions of the Building Code, including but not limited to, maximum occupancy requirements. City staff will determine if your parklet construction requires a building permit as part of their review of your permit application. • Undergo design review for exterior alterations if such design review is required pursuant to any historic property standards.
• Obtain any and all California Department of Public Health (CDPH) permits required for outdoor food service / food safety.
• Obtain an alcohol license extension from California Department of Alcohol and Beverage Control. Since the City of Healdsburg does not administer this permit, if you hold a Temporary ABC COVID-19 Catering Permit, your license may not align with the duration of your Parklet Permit. Please ensure you that you have the proper alcohol permit(s) to extend your existing alcohol license into a permitted parklet area. The number to ABC's local office in Santa Rosa is 707-576-2165 if you have any questions. • Adhere to the laws and regulations set forth in the Americans with Disabilities Act of 1990 (ADA). As the business and parklet owner, you are responsible for understanding and meeting the requirements of the Americans with Disabilities Act (ADA). You must always keep a 48” walkway open for pedestrians, do not allow customers to move chairs or tables that infringe on the public walkway. See Appendix A for additional guidance.
• Obtain all permits and follow all requirements found in the California Building Standards Code and the California Fire Code including electronically reporting and applying for a Hazardous Materials Certified Unified Program Agencies (CUPA) permit if using Liquid Petroleum (LP) Gas (Propane).

Information provided above is not an exhaustive listing of permits and parklet requirements. Permit requirements are subject to change, additional permits may be required, and holders a Parklet Permit must conform to all updated permit requirements, guidelines, laws, and ordinances.

6.J.b
Packet Pg. 169 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

TIMELINE
Wednesday, August 31, 2022
Deadline to apply for ongoing Parklet Permit for January 1, 2023, start date:

Due to anticipated number of applications expected under the Ongoing Parklet Program interested applicants should apply by this date. This will allow time for permit review & approval to ensure a smooth transition between permits and/or to prepare for parklet construction. Applications will be accepted at any time, but applications not received by this date are not guaranteed a January 1, 2023, start date.

Sunday, January 1, 2023
Program launch:

Initial wave of approved Parklet Permits go into effect under these guidelines.

Program continues as permits are approved.

October – November 2023
Renewal Period:

All Parklet Permits evaluated for possible renewal for 2024 and annual fees due.

October – November 2024
Renewal Period:

All Parklet Permits evaluated for possible renewal for 2025 and annual fees due.

Spring-Summer 2025
Ongoing Parklet Program Review
The Ongoing Parklet Program will undergo a thorough program review for possible modification or termination as determined by Healdsburg City Council.

IMPORTANT:
• Unless otherwise specified by City staff, businesses who hold a Building Permit for an existing parklet will not be required to re-apply for a Building Permit. However, a Building Permit may be required for any modification to your parklet structure.
• Any modification to permitted parklets requires authorization in advance. • Permit renewal is not guaranteed.

PARKLET INSPECTION
Once your approved permit is issued, your parklet is subject to regular inspection by City staff without notice.

Inspection results will be provided to you along with any notations, corrective measures, and timeline for completing any issues. Timeline for each corrective measure will be contingent on the safety risk posed. Permit holders will need to confirm all corrective measures in writing and provide pictorial evidence if required. To assist parklet owners with ensuring guideline compliance, Appendix E offers a helpful Self-Inspection Checklist.

If on subsequent inspections, previously identified issues persist, the permit review team will review the violation and determine appropriate action. Permits may be terminated, revoked, or amended at any time at the sole discretion of the City Manager. Please see section on “Violations” for additional information.

6.J.b
Packet Pg. 170 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

ADDITIONAL TERMS & CONDITIONS
Please read and understand the following permit terms & conditions:
• Permittee agrees to accept all responsibility for loss or damage to any person, property, or entity and to indemnify, hold harmless, and defend and release the City of Healdsburg, its agents, and employees from and against any and all liability actions, claims, damages, costs, or expenses which may be asserted by any person, property, or entity, including Permittee, arising out of or in connection with the willful act or negligence of Permittee engaging in the activities associated with this Agreement, whether or not there is concurrent negligence on the part of the City, but excluding liability due to the sole active negligence or sole willful misconduct of the City.
• Permittee hereby grants to the City the right to remove or relocate said improvements and to come upon Permittee’s land to effect said removal or relocation if deemed necessary by the City and/or a Utility. Permittee waives any claim or right he/she/it may have for inverse condemnation, damages, or loss of income or business resulting from said removal.
• Permittee shall comply with all applicable local, State, and Federal laws and regulations at all times during the effective period of this agreement, including but not limited to laws regarding the obstruction of vehicular traffic, the Americans with Disabilities Act, and County health laws regarding provision of food services. • If Permittee’s proposed activities encroach into public right-of-way and/or a public easement, Permittee shall procure and maintain for the duration of this Agreement, and furnish proof along, with this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with this Agreement, as set forth in this section. It is the responsibility of the permit holder to ensure that valid insurance remains on file with the City.
• Permittee understands and agrees that this permit confers no vested rights to any ongoing or continued activities, and any and all activities authorized by this Agreement. All improvements, structures and installments approved pursuant to this Agreement shall be removed in their entirety upon expiration of this Agreement.
• This Agreement is non-transferable. Only the permittee with whom this Agreement was entered shall be permitted to engage in the activities authorized herein. • This instrument contains the entire agreement between the parties relating to the rights herein granted and the obligations herein assumed.

Permit holders must agree to the following:
• I understand that this program is ongoing and will expire in accordance with these guidelines, unless otherwise amended by City Council.
• I understand that my parklets should be functional, safe, welcoming, aesthetically pleasing, and meet all municipal and parklet guideline requirements.
• I will adhere to all Sonoma County Health Services orders and requirements. • I will adjust my outdoor plan if the City identifies safety, ADA, or logistical issues after this permit is issued. • I accept all risk related to loss or damage of any outdoor furnishings. • I will always leave room for ADA access (minimum of 48” unobstructed clearance) and for appropriate pedestrian flow and will be responsible for allowing all ADA requirements. • I will leave Fire Department connections, fire hydrants, and designated red zones unobstructed. • I will train staff on the location of the nearest fire extinguisher to the outdoor space. • I will assure that exits for my business and adjoining businesses remain unobstructed. • I will not cook outdoors.
• I am not prohibited by any lease or rental agreement from expanding my business outdoors in front of my business.
• I understand the City reserves the right to update, amend, or otherwise change these guidelines at any time. • I understand that amplified sound is not permitted in any parklet area. • I understand that parklets must be made assessable during all hours of business operation, if requested by a customer.
• I understand that smoking is prohibited is all parklets.

6.J.b
Packet Pg. 171 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program) Updated: 01/24/2022

VIOLATIONS
To operate in an outdoor public area, you must hold a valid Parklet Permit and following all guidelines herein. Any violation of this permit may include termination of specific parklet amenities (lighting, sidewalls, heating devices, etc.) if improperly used, a cease in parklet service/operation until violations are corrected, or revocation of permit and parklet removal depending on the severity, quantity, or ongoing nature of the violation(s). Parklets with reported violations that remain uncorrected are not eligible for annual renewal.

Violation of any local, State, or Federal law shall constitute an imminent threat to the public health and is hereby declared to be a public nuisance and shall be subject to enforcement as such; violations may result in the immediate termination of your Parklet Permit and the cessation of any authorized activities. Permits may be terminated, revoked, or amended at any time at the sole discretion of the City Manager.

APPEAL
Any applicant who is denied a Parklet Permit, whose parklet concept does not conform to these guidelines, or whose permit has been revoked for any purpose, may appeal. All appeals must be made to the City Manager within 30-days of notice of denial or revocation. The appellant shall attach a written statement describing the circumstances of the appeal and include any evidence that he/she would like to be reviewed for consideration. A response will be delivered within 30-days to the applicant.

SIGNATURE

THE UNDERSIGNED AGREES THAT THE PROPOSED ACTIVITIES DESCRIBED ABOVE SHALL BE IN

ACCORDANCE WITH AND SUBJECT TO THIS AGREEMENT'S TERMS AND CONDITIONS, CITY OF HEALDSBURG RESOLUTION NO. XX-2022 AND ALL OTHER APPLICABLE LOCAL, STATE AND FEDERAL LAWS.

Applicant signature: Date:

6.J.b
Packet Pg. 172 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

APPENDIX A: ADA SEATING REQUIREMENT
Below are a few sections from the Americans with Disabilities Act (ADA) regulations as a helpful resource for providing accessible tables and seating in your parklet.

6.J.b
Packet Pg. 173 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 174 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 175 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 176 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

APPENDIX B: SAMPLE PARKLET SITE PLANS
The following pages contain plans from the City of Sonoma (used by permission) which illustrate many of the guidelines and standards outlined in this document.

6.J.b
Packet Pg. 177 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 178 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 179 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 180 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 181 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 182 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 183 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

APPENDIX C: PARKLET DESIGN SAMPLES
These guidelines are intended to provide in-depth detail on what is permissible in terms of parklet location and construction. Each parklet should have its our unique look and feel that fits a business’s brand image. Your final parklet design should reflect the quality you want to present as a business. Standard parklet designs may not work if the street cross slope is too steep and decking may be required. What is provided here are design samples to assist you in including quality aesthetic elements into your parklet design.

6.J.b
Packet Pg. 184 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

APPENDIX D: HEALDSBURG FLOOD HAZARD ZONES
We now live in an environment that is more vulnerable to fires and floods than ever before. The Healdsburg community must prepare for the next disaster, or round of disasters, that could impact residents and businesses. Provided is flood map so you are aware if your parklet is being constructed in a flood hazard zone.

6.J.b
Packet Pg. 185 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

APPENDIX E: SELF-INSPECTION CHECKLIST
Below you will find a helpful checklist to assist you in keeping your parklet in compliance with the Ongoing Parklet Program Guidelines. Provided below is for informational purposes only and should be used as a helpful guide.

Please know that the items below are not comprehensive as each parklet permit conditions differ by location and intended use.

PARKLET PERMIT – SELF-INSPECTION CHECKLIST

OVERVIEW
Below you will find a helpful checklist to assist you in keeping your parklet in compliance with the Ongoing Parklet Program Guidelines. Provided below is for informational purposes only and should be used as a helpful guide. Please know that the items below are not comprehensive as each parklet permit conditions differ by location and intended use.

ENCROACHMENT
(X) ITEM / DESCRIPTION
Operation area does not encroach into private property without prior approval.

A parklet shall not block or encumber the working space around storm water drainage, transit stops, driveways, manholes, or public utility valves/covers.

Fire Department connections, fire hydrants, and designated red zones are unobstructed You must always keep a 48” walkway open for pedestrians and not allow customers to move chairs or tables to infringe on the public walkway.

The parklet must have a seamless connection to the existing curb to meet ADA requirements.

ROAD BARRIERS
(X) ITEM / DESCRIPTION
Vehicle deterrents such as barricades, planters, wine barrels, or other objects are filled with water, soil, sand, or other heavy material.

Heavy planters, filled wine barrels, or other heavy objects are installed within the parking space(s).

Barriers adjacent to the traffic lane are no more than 6’ apart.

Barriers do not reach beyond the painted white parking markers, unless otherwise approved.

Reflective tape or markers are placed on the corners of the parklet.

6.J.b
Packet Pg. 186 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

CURB INTERFACE
(X) ITEM / DESCRIPTION
Parklet allows for stormwater flow and drainage along the curb.

The top of the decking shall be flush with the curb (no more than 1/2” horizontal gap), level with the adjacent sidewalk (no more than 1/4” vertical deviation).

CANOPIES & SIDE WALLS
(X) ITEM / DESCRIPTION
Canopies shall have a fire-resistant certification or flame certification showing material is in compliance with either California State Fire Marshal with approved seal or meets NFPA 701 flame retardant standards.

The head clearance under canopies is 90’ (ideally 96’).

Building address is unobstructed or you have provided a numerical address on the street facing side of your parklet so that it is easily viewable from the roadway.

There is no temporary tenting installed in the parklet. No exception.

The combined sidewall area (all 4 sides) shall not have less than 50% of clear unobstructed openings around your parklet at all times. and only during times of direct sunlight, rain or heavy wind.

All temporary sidewall material/fabric, placement, and attachment method have been pre-approved as part of your permit.

Sidewalls remain in the up position when parklet is not in use or when there are no great weather impacts that disrupt customers when in use.

HEATING DEVICES
(X) ITEM / DESCRIPTION
The use of propane heaters requires a permit from the fire code official.

Heating devices must be kept a minimum of 3’ away from combustible materials at all times.

Businesses must have sufficient fire extinguishers to cover indoor and outdoor spaces.

Portable, electric space heaters are located at least 3’ from any combustible materials, including sidewalls, ceiling, umbrellas, and all other combustible materials.

A CUPA (propane permit) has been obtained if using portable outdoor gas-fired heating appliances within a canopy.

A fire extinguisher is located within 75’ of any propane heaters.

6.J.b
Packet Pg. 187 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

LIGHTING
(X) ITEM / DESCRIPTION
Lighting is placed in a manner and brightness level to avoid distraction to drivers All outdoor electrical must be cord and plug connected using a Ground Fault Circuit Interrupter (GFI) electrical receptacle.

Cords or wiring at ground level must be covered or installed to prevent trip hazards.

Lighting is limited to the structural elements of the parklet and cannot be attached to public trees, light poles, or other City-owned infrastructure.

They are at least 7.5’ feet high to allow vertical clearance for pedestrians.

At no time should any business tap into City-owned power or any other public utility.

SIGHT LINE
(X) ITEM / DESCRIPTION
Parklet maintains a minimum overhead clearance of 90” (preferably 96”) including clearance for a canopy, umbrella, or similar element, to avoid creating a visual barrier and to provide adequate clearance for people.

Traffic deterrents must be connected to create a perimeter that deters individuals from entering the traffic lane from the parklet. This is also required for ABC purposes.

Parklet does not create an unsafe condition by limiting necessary line of sight from driver to signage, traffic, or pedestrians.

MAINTENANCE & LANDSCAPING
(X) ITEM / DESCRIPTION
Interior and exterior of parklet is clean and free of trash and leaves.

Landscaping is well manicured and not encroaching into traffic.

Gutter is clean an the is no leaf or sediment build-up.

6.J.b
Packet Pg. 188 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

6.J.b
Packet Pg. 189 Attachment: Ongoing Parklet Program - Agreement & Guidelines (3416 : Ongoing Parklet Program)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Adoption of Resolution Authorizing Remote Meetings PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing remote meetings of the City Council and other legislative bodies.

COMMUNITY ENGAGEMENT/OUTREACH:

The City has made and continues to engage in extensive outreach to the community regarding the City’s response to COVID-19, including updates at public meetings.

BACKGROUND:

On or about March 4, 2020, as part of the State of California’s response to address the global COVID-19 outbreak, Governor Gavin Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for broader spread of COVID-19 following one official COVID-19 death.

When the COVID-19 pandemic started, local agency boards struggled to conduct their meetings in compliance with the Brown Act’s public accessibility requirements while still abiding by stayat-home orders. As a result, Governor Newsom signed Orders N-25-20, N-29-20, and N-35-20 to grant local agencies the flexibility to meet remotely during the COVID-19 pandemic. These orders expired on September 30, 2021.

DISCUSSION/ANALYSIS:

On September 16, 2021, Governor Newsom signed into law AB 361 – Brown Act: Remote Meetings During Emergencies. AB 361, codified at Government Code Section 54953(e)(1)(B), amended the Brown Act to allow public agencies to allow local legislative bodies to continue meeting by teleconference during a gubernatorial proclaimed state of emergency if the local

6.K
Packet Pg. 190
legislative body determines, by majority vote, that as a result of the emergency, meeting entirely in person without restrictions would present imminent risks to the health or safety of attendees.

By adopting the proposed resolution, the Council would, on behalf of the City Council and all other legislative bodies formed by the Council, make the findings required by AB 361 to meet remotely. Because the Council is required to make these findings every thirty days, staff will place a version of this resolution on the consent calendar at all subsequent meetings, until the Council decides that meeting fully in person will no longer pose an imminent risk to the health or safety of attendees.

ENVIRONMENTAL STEWARDSHIP:

This section is not applicable.

ALTERNATIVES:

Because the Governor’s Order authorizing online meetings has expired, if the Council does not adopt the proposed resolution, the Council should immediately return to in-person meetings.

FISCAL IMPACT:

There is not a fiscal impact as a direct result of this action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
Public Meeting COVID-19 Protocols for the City of Healdsburg

6.K
Packet Pg. 191

CITY OF HEALDSBURG
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AND ON BEHALF OF COMMISSIONS AND

COMMITTEES CREATED BY THE CITY COUNCIL

PURSUANT TO CALIFORNIA GOVERNMENT CODE
SECTION 54952(b) AUTHORIZING TELECONFERENCE
MEETINGS IN COMPLIANCE WITH AB 361 (GOVERNMENT
CODE SECTION 54953(e)) TO CONTINUE TO ALLOW

MEMBERS OF THE PUBLIC TO SAFELY PARTICIPATE IN

LOCAL GOVERNMENT MEETINGS
WHEREAS, the City Council is committed to ensuring public access to observe and participate in local government meetings; and
WHEREAS, all meetings of the City Council and other legislative bodies created pursuant to Government Code Section 54952(b) are open and public, as required by the Ralph M. Brown Act, so that any member of the public may participate in local government meetings; and
WHEREAS, the recently adopted AB 361, codified at Government Code section 54953(e), makes provisions for remote teleconferencing participation in local government meetings, without compliance with the requirements 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, on March 4, 2020, Governor Newsom proclaimed a State of Emergency due to the outbreak of respiratory illness due to a novel coronavirus (now known as COVID 19) and that State of Emergency is still in effect in the State of California; and WHEREAS, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing during public meetings of all legislative bodies to protect the community’s health against the spread of COVID-19; and WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees and other bodies that were created by the City Council pursuant to Government Code section 54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Healdsburg that the City Council does hereby:

1. Find that Current Conditions Authorize Teleconference Public Meetings of

6.K.a
Packet Pg. 192 Attachment: Resolution (3495 : Resolution authorizing remote meetings) Resolution No. -2022

Page 2 ends

Legislative Bodies. Based on the California Governor’s continued declaration of a State of Emergency and the Sonoma County Public Health Officer’s recommendation to continue teleconferencing or social distancing during public meetings, the City Council finds that the conditions continue to exist pursuant to Government Code section 54953(e)(3) to allow Legislative Bodies to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.

2. Authorize Legislative Bodies to Conduct Teleconference Meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.

3. Authorize Legislative Bodies to Conduct Hybrid Meetings. The Legislative Bodies are hereby authorized to conduct meetings in a “hybrid” format, whereby members of the Body and members of the public may elect to be present in person, utilizing appropriate safety procedures, or participate by teleconferencing technology. Such meetings of the Legislative Bodies that occur using teleconferencing technology will provide an opportunity for any and all members of the public who wish to address Legislative Bodies to do so, and will otherwise occur in a manner that protects the statutory and constitutional rights of members of the public attending the meeting via teleconferencing. In-person meetings will be held consistent with the protocols described in Exhibit A to this Resolution.

PASSED and ADOPTED by the City Council of the City of Healdsburg, County of Sonoma, State of California, this 7th day of February 2022, by the following vote:

6.K.a
Packet Pg. 193 Attachment: Resolution (3495 : Resolution authorizing remote meetings)

Page 1 of 3 ends

PUBLIC MEETING COVID-19 PROTOCOLS

FOR THE CITY OF HEALDSBURG
SCOPE: These protocols shall apply to all public meetings held in the Council Chamber located at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, by the City Council and by any and all boards, committees and commissions created and/or appointed by the City Council.

APPLICABILITY: These protocols shall apply to all participants, including members of the public, elected officials, appointed members of all boards, committees and commissions, city staff, consultants, applicants, contractors, and any other person or individual attending or participating in a public meeting in the Council Chamber.

In addition to these protocols, the City of Healdsburg will follow all laws, regulations, policies, and orders from all relevant public agencies, including the Center for Disease Control, California Department of Public Health, CalOSHA, and the Sonoma County Public Health Officer.

PURPOSE: The City intends to implement a hybrid public meeting format to allow all participants of a public meeting in the Council Chamber to participate either in-person or remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act. Due to the fact that all participants of a public meeting that choose to participate in-person in the Council Chamber will therefore be in a confined indoor space and, the period of confinement will more likely than not be longer than 15 minutes, the City is adopting these protocols to protect the public health, safety and general welfare and thereby limit the potential risks associated with COVID-19.

COMMITMENT TO PUBLIC PARTICIPATION: None of the protocols established herein are intended to limit public participation by participants of a public meeting in the Council Chamber in any way; indeed, the intent is to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare. Any participant of a public meeting that desires to participate in-person in the Council Chamber that is unable or unwilling to comply with the inperson attendance protocol outlined below, or otherwise chooses not to participate in-person in a public meeting in the Council Chamber, will have the right and ability to participate in a public meeting in the Council Chamber remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act.

IN-PERSON ATTENDANCE PROTOCOL:

1. Vaccination: Until otherwise determined, all participants of a public meeting in the Council Chamber that choose to participate in-person shall be required to provide proof of COVID-19 vaccination to an appropriate City official before they are allowed entry into the Council Chamber. Participants of a public meeting in the Council Chamber that wish to participate in-person, but do not provide the appropriate proof of vaccination, shall not be permitted entry into the Council Chamber, shall not enter the Council Chamber, shall not remain in the Council Chamber should they otherwise gain entry, and shall leave the Council Chamber upon instruction from an appropriate City official. Any participant of a public meeting in the Council Chamber who is not permitted entry into the Council Chamber will be provided instructions on how to participate in the public meeting in the Council Chamber remotely via teleconference. Participants of a public meeting in the

6.K.b
Packet Pg. 194 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3495 : Resolution authorizing remote meetings)

Page 2 of 3 ends

Council Chamber who wish to participate in-person shall provide one of the following proofs of vaccination to an appropriate City official in order to be permitted entry into the Council Chamber:
a. A completed COVID-19 vaccination record card.
b. A digital copy of their COVID-19 Vaccine Record, which can be obtained at:
www.myvaccinerecord.cdph.ca.gov

2. Face Covering: Consistent with the most current policy from the Sonoma County Public Health Officer, all participants of a public meeting in the Council Chamber that wish to participate in-person shall wear a compliant face covering over their nose and mouth at all times. The City of Healdsburg will provide appropriate face coverings at all public meetings conducted in the Council Chamber which shall be available to any participant who requests one. Any participant of a public meeting permitted entry into the Council Chamber, who thereafter fails or refuses to appropriately affix a face covering over their nose and mouth following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.

3. Social Distancing and Occupancy Limits: The occupancy limit in the Council Chamber will be reduced by at least 50%.
a. Due to limited capacity, participants who indicate they are only interested in a specific item may be asked to wait outside the Council Chamber until their item is called on the agenda.
b. City staff will monitor occupancy within the Council Chamber to ensure proper social distancing is maintained. All participants of a public meeting permitted entry into the Council Chamber shall obey all directions from City staff provided to ensure proper social distancing is maintained. Any participant of a public meeting permitted entry into the Council Chamber who fails or refuses to obey the directions from City staff provided to ensure social distancing, following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.
c. City staff and outside consultants to the City will, as appropriate or directed by the City Manager, participate in the public meeting remotely via teleconference.

4. Enforcement: In the event a participant of a public meeting in the Council Chamber refuses or fails to obey a decision, direction or instruction of an appropriate City official issued pursuant to these In-Person Attendance Protocols, the Chief of Police, or his or her designee, may in his or her discretion, or at the direction of the City Manager or the Presiding Officer of the public meeting, take appropriate and reasonable steps to enforce the decision, direction or instruction of the appropriate City official and/or remove the offending participant from the Council Chamber. Additionally, the Presiding Officer of the public meeting may, in his or her discretion, suspend and adjourn the public meeting and/or clear the Council Chamber of all participants in the event of a disturbance and/or disruption to the public meeting, and thereafter reconvene the public meeting once the matter is resolved.

6.K.b
Packet Pg. 195 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3495 : Resolution authorizing remote meetings)

Page 3 of 3 ends

CLEANING PROTOCOL: The Council Chamber shall be professionally cleaned after each public meeting. City staff will additionally use an electrostatic cleaner to disinfect the Council Chamber after each use.

AIR FILTRATION: Air control settings in the Council Chamber will be adjusted to allow for maximum fresh air flow during public meetings. When conditions allow, doors may be left open to facilitate additional fresh air circulation.

DISTRIBUTION OF PROTOCOLS TO PARTICIPANTS: A copy of these protocols shall be published and posted on the City’s website and shall be made available at the entry to the Council Chamber for distribution to all participants of a public meeting seeking to gain entry to the Council Chamber.

CHANGES TO PROTOCOL: The City Council may, from time to time, amend, modify, suspend and/or terminate and repeal all or any portion of these protocols as it may determine to be appropriate and necessary in consideration of changes in conditions or the need to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare.

6.K.b
Packet Pg. 196 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3495 : Resolution authorizing remote meetings)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Community Engagement Funding for Grove Street Neighborhood Plan Implementation – Street Enhancements
PREPARED BY: Clay Thistle, Senior Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution amending the Fiscal Year 2021-22 budget, reallocating previously budgeted Measure T Funds for Sidewalk Repair to complete community engagement regarding implementation of street enhancements associated with the Grove Street Neighborhood Plan.

COMMUNITY ENGAGEMENT/OUTREACH:

The proposed appropriation will fund reengaging of the community regarding implementation of street improvements associated with the Grove Street Neighborhood Plan.

BACKGROUND:

On February 28, 2000, the City Council approved the Grove Street Neighborhood Plan providing guidelines and standards for development along Grove Street between Dry Creek Road and West Grant Street. In conjunction with approving the Plan, the City Council also directed that an engineering study be performed to further refine the design of Grove Street.

On August 21, 2000, the City Council approved a professional services agreement with Coastland Civil Engineering for the Grove Street Neighborhood Engineering Study which was completed in 2002.

On August 9, 2021, the Sonoma County Transportation Authority (SCTA) released the 2021 SCTA Funding Program Call for Projects in preparation for several upcoming funding opportunities.

On September 16, 2021, City Staff submitted the Grove Street Neighborhood Plan Implementation (Complete Streets) Project as a candidate for funding. The Project will complete

6.L
Packet Pg. 197
the work begun through adjacent development along Grove Street between Grant Street and Dry Creek Road.

The details of or the community engagement that occurred more than two decades ago are limited, and what is documented may no longer be what the community desires. Therefore, staff has solicited, received, and evaluated a proposal from MIG, Inc. to provide Community Engagement Services for a fee of $29,870. The One Bay Area Grant – Cycle 3 (OBAG3) is soon to announce a call for projects and the Project is a strong candidate, provided staff has a clear understanding of how best to meet the needs of the community.

DISCUSSION/ANALYSIS:

It has been some time since development of the Grove Street Neighborhood Plan and the subsequent Engineering Study, thus reengaging the Community is necessary. The original plan called for sidewalk on one side of the street only, eleven-foot-wide lanes, and no street lighting.

The makeup of the neighborhood and the community has changed over the more than twenty years. The City is committed to constructing “Complete Streets” which considers all modes of travel and all users of the public right of way. Proper lighting, ADA compliant walkways, and bike safety considerations must be considered. Seeking input from the community regarding on how they travel and what features are most important to them will guide the Project going forward to create a safe street that is accessible to all users.

Having current and valid community input is a vital component of successful grant applications.

The community engagement effort is moving forward as quickly as possible in order to be incorporated into a final OBAG 3 grant application. Regardless of the OBAG 3 grant, the engagement of the community is necessary to move the project forward. It is anticipated that staff will recommend funding for design in the upcoming budget to be prepared for receiving OBAG 3 construction funding or to put the City in a better position to apply for other funds in the near future.

ENVIRONMENTAL STEWARDSHIP:

Many aspects of the project that will be discussed with the community are related to GHG reductions and clean water. A well-designed project that meets the needs of users will encourage walking and biking thus reducing vehicular trips.

ALTERNATIVES:

The Council may choose to forgo funding community engagement at this time with the understanding that it may impact the success of receiving grant funding for construction of the project.

FISCAL IMPACT:

As part of the FY 2020-21 budget, City Council appropriated $100,000 in Measure T funds for sidewalk repairs. This amount was later reduced to $68,165 as a cost savings measures during the pandemic. In the current 2021-22 budget, City Council appropriated an additional $272,032 in Measure T Funds and $17,968 in American Rescue Plan Act (ARPA) funds for sidewalk repair, for a total of $368,165. Of these funds, $75,600 has been expended to date on a sidewalk improvement project. Additional projects are in the planning process, and future projects can be

6.L
Packet Pg. 198
scoped to fit within existing resources.

Staff recommends that the City Council approve a budget amendment reallocating funds previously allocated towards Sidewalk Repair for the proposed community engagement. The amendment would leave approximately $262,565 in the current fiscal year for sidewalk repair projects. Council will have the opportunity to consider future sidewalk repair funding as part of the upcoming budget process.

The scope and therefore the cost of the project will be developed through the community’s input and engineering design. Staff’s initial rough estimate of total project cost is approximately $4 million. The initial grant application submitted to SCTA is $2.5 million for the construction phase of work. Should the City be successful in receiving the grant, the City will work to develop a funding plan.

ENVIRONMENTAL ANALYSIS:

ATTACHMENT(S):

Resolution
Budget Amendment

6.L
Packet Pg. 199

CITY OF HEALDSBURG
RESOLUTION NO. __-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING A BUDGET AMENDMENT
APPORPIRATING $30,000 WITHIN THE STREETS FUND AND

REALLOCATING PREVIOUSLY BUDGETED MEASURE T

FUNDS FOR SIDEWALK REPAIR TO CONDUCT

COMMUNITY ENGAGEMENT REGARDING

IMPLEMENTATION OF THE STREET ENHANCEMENTS

ASSOCIATED WITH THE GROVE STREET NEIGHBORHOOD
PLAN.

WHEREAS, it has been sometime since development of the Grove Street Neighborhood Plan and the subsequent Engineering Study; and
WHEREAS, the makeup of the neighborhood and the community has likely changed over the more than twenty years; and
WHEREAS, the City is committed to constructing “Complete Streets” which considers all modes of travel and all users of the public right of way; and WHEREAS, staff believe that reengaging of the Community is necessary; and WHEREAS, staff has solicited, received, and evaluated a proposal from MIG, Inc. to provide Community Engagement Services for a fee of $29,870; and WHEREAS, an increase in appropriations of $30,000 is needed to cover the cost of these services; and
WHEREAS, staff proposes to reallocate Measure T funds previously allocated to sidewalk repair projects to cover the cost; and
WHEREAS, Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby approves the budget amendment attached as Exhibit A for purposes of completing Community Engagement regarding implementation of the street enhancements associated with the Grove Street Neighborhood Plan.

6.L.a
Packet Pg. 200 Attachment: Resolution (3493 : Community Engagement Funding for Grove Street Neighborhood Plan Implementation – Street Enhancements) Resolution No. -2022

Page 2 ends

PASSED, APPROVED AND ADOPTED, this 7th day of February 2022, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_______________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

6.L.a
Packet Pg. 201 Attachment: Resolution (3493 : Community Engagement Funding for Grove Street Neighborhood Plan Implementation – Street Enhancements) Account Number Increase Amount Decrease Amount Descrpition 510-6162-43205-00000 $ 30,000
Increase Budget Authority: Community Engagement for Grove Street 512-6162-43223-00000 $ 30,000 Decrease Budget Authority: Citywide Sidewalk Repair 512-1000-39001-00000 $ 30,000 Decrease Transfer In from Measure T to Streets Capital Fund 510-1000-39001-00000 $ 30,000 Increase Transfer In from Measure T to Streets Fund Exhibit A: Grove Street Community Engagement Exhibit

6.L.b
Packet Pg. 202 Attachment: Budget Amendment (3493 : Community Engagement Funding for Grove Street Neighborhood Plan Implementation – Street

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Approval of Recommended Allocations for Community Response Grants PREPARED BY: Jeff Kay, City Manager
STRATEGIC INITIATIVE(S):

Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution approving the allocation of $200,000 in budgeted Community Response Grants to support nonprofit organizations in responding to identified community needs.

COMMUNITY ENGAGEMENT/OUTREACH:

The funding and establishment of this program has been discussed at multiple City Council meetings in 2021, most recently on November 1, 2021, when the City Council directed staff to proceed with an invitation-based approach to soliciting applications for grant funds.

BACKGROUND:

On September 7, 2021, the City Council approved several budget amendments primarily related to the City’s receipt of $2,833,576 in funding from the American Rescue Plan Act (ARPA) and the Measure T local sales and use tax. One of those amendments was the approval of $200,000 for a one-time grants program to support local, community-serving non-profits, with a particular emphasis on recovery from the pandemic. As noted in the September 7, 2021 staff report, the goal for that appropriation is to fund Community Response Grants, working in partnership with Healdsburg Forever and the North County Healthcare Foundation to support implementation of the program. Staff recommended partnering with those organizations because they are experienced at administering grant processes and can help to ensure that funding reaches those in need as expeditiously as possible.

At the November 1, 2021 City Council meeting, the City Council received a presentation from Healdsburg Forever and the Healthcare Foundation outlining the parameters of a proposed invitation-based approach to soliciting applications.

DISCUSSION/ANALYSIS:

Since the City Council funding approval, staff worked with Healdsburg Forever and the

8.A
Packet Pg. 203
Healthcare Foundation on a proposal aimed at distributing funds quickly and efficiently, for maximum impact.

While the grants will not technically be allocated from the City’s ARPA funds, the joint team chose to use the ARPA guidelines to narrow down the field of recipients. Based on those guidelines, the team proposes to focus the grant funds on the following areas:
• Support urgent COVID-19 response efforts to decrease the spread of the virus and bring the pandemic under control;
• Support immediate economic stabilizations for households (and businesses); and • Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic on certain populations, serving the hardest-hit communities and families.

Within those categories, access to food, mental health services, and direct financial assistance to households have been primary focus areas based on the team’s understanding of needs and organizational capacities in Healdsburg. Some community needs, like development of affordable housing, were not considered because it would not be possible to make a significant impact with the amount of available funds. Additionally, the project team proposed the following criteria in the prioritization process:
1) nonprofits serving those with the most need,
2) nonprofits with the biggest economic multiplier; and 3) nonprofits that allow for rapid and efficient implementation.

The recommended approach also involves making fewer, larger grants versus many smaller grants to maximize the impact on those most affected by the pandemic. Use of funds will be restricted to programs directly benefiting the Healdsburg community. Staff recommended that a small number of local nonprofits who have been vetted by both foundations be invited to apply for these grants to avoid a lengthy process and the potential for creating unnecessary work for local nonprofits. Invited nonprofits were asked to complete a simple application to facilitate due diligence, with the expectation of success absent the discovery of major problems.

Based on that process the two foundations have arrived at the following funding recommendations:
• Redwood Empire Food Bank / $50,000: Support Food Insecurity • Early Childhood Education / $30,000: Reserve funding to provide scholarships for lowincome families participating in the upcoming preschool program at the Healdsburg Community Center
• Community Childcare Council (4 C’s) / $20,000: Stipends for daycare operators to stabilize care for up to 72 children
• Corazon / $50,000: Direct financial assistance and case management for families struggling with the impact of the pandemic
• Side by Side / $50,000: Address mental health impacts of the pandemic through a 16- week program of workshops for youth and parents/family, drop-in support groups, and family counseling sessions

8.A
Packet Pg. 204
A more detailed description of the recommended programs is attached, as are the funding applications from each of the proposed recipients.

If this action is approved by the City Council, staff is prepared to distribute funding within a matter of weeks (funding for participants of the preschool program at the Community Center will wait until operations commence later this year). Each of the proposed recipients has agreed to make a presentation to the City Council at a later date to provide an update on the impacts of the funded programs.

ENVIRONMENTAL STEWARDSHIP:

In many cases, the recommended programs will allocate funding and support to populations that have been disproportionately burdened by the impacts of climate change. In addition, and more specifically, the support for the Redwood Empire Food Bank will support efforts that are in line with new restrictions regarding handling of solid waste and will help to reduce food waste and associated GHG impacts (particularly methane).

ALTERNATIVES:

The City Council may opt to revise the recommended funding allocations or direct staff to return with additional information or options.

FISCAL IMPACT:

The appropriation of $200,000 for Community Response Grants has already been included in the adopted FY2021-22 budget.

ATTACHMENT(S):

Resolution
Recommendations For Community Response Grants
Healdsburg Community Response Grants - Completed Applications

8.A
Packet Pg. 205

CITY OF HEALDSBURG
RESOLUTION NO. _____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE ALLOCATION OF $200,000

IN COMMUNITY RESPONSE GRANTS
WHEREAS, the City Council of the City of Healdsburg has allocated $200,000 in the Fiscal Year 2021-22 budget for Community Response Grants to support local nonprofits in providing needed services to the community; and
WHEREAS, the funding was made possible, in part, by the City’s receipt of $2,833,576 in Federal funding from the American Rescue Plan Act; and
WHEREAS, the COVID-19 pandemic has resulted in numerous hardships for the Healdsburg community, with the impacts often falling disproportionately on low-income families and communities of color; and
WHEREAS, the City Council previously directed staff to work with Healdsburg Forever and the North County Healthcare Foundation to develop funding recommendations for this program, allowing the City to benefit from the expertise of organizations that have extensive experience with local grant programs; and
WHEREAS, the funding allocations have been developed to prioritize the following community needs
• Support urgent COVID-19 response efforts to decrease the spread of the virus and bring the pandemic under control;
• Support immediate economic stabilizations for households (and businesses); and • Address systemic public health and economic challenges that have contributed to the inequal impact of the pandemic on certain populations, serving the hardest-hit communities and families.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby approves the allocation of $200,000 in Community Response Grants in the following amounts and directs the City Manager to take all actions necessary to effectuate the grants and distribute the funds:
$50,000 to the Redwood Empire Food Bank for food programs; and $30,000 to provide scholarships for participants in the upcoming preschool program at the Healdsburg Community Center; and
$20,000 to the Community Childcare Council for stipends to Healdsburg daycare operators; and

8.A.a
Packet Pg. 206 Attachment: Resolution (3494 : Community Response Grant Approval) Resolution No. -2022

Page 2 ends

$50,000 to Corazón Healdsburg for direct financial assistance and case management for families in need; and
$50,000 to Side by Side to fund a program to address mental health impacts of the pandemic for youth, parents, and families.

PASSED, APPROVED AND ADOPTED, this 7th day of February 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

8.A.a
Packet Pg. 207 Attachment: Resolution (3494 : Community Response Grant Approval) 1 RECOMMENDATIONS FOR AMERICAN RESCUE PLAN FUNDS USE:

From Healdsburg Forever and The Healthcare Foundation

CATEGORY ORGANIZATION AMOUNT

RECOMMENDED

RATIONALE

FOOD REDWOOD EMPIRE

FOOD BANK (REFB)
$50,000 • The Food crisis that COVID created hasn’t budged.

Twice as many local people are receiving food from
REFB compared to before the pandemic.
• REFB distributes food to over 5,000 people a month
at 8 sites in Healdsburg and Geyserville at a cost of
$65,000 each month.
• Since early in 2021, the supply of USDA food
commodities has almost dried up.
• Have had a 74% increase in purchased food costs to
maintain distribution levels.
• Operating costs for staffing and transportation are
also high as a result of COVID.

EARLY

CHILDHOOD

EDUCATION

PROVIDER TO BE

SELECTED BY THE
CITY
$30,000 • Proposals for a preschool at the Healdsburg
Community Center are currently being reviewed by
City staff.
• Once the operator is selected, these funds can be
used for fund scholarships for families who may not
otherwise be able to afford the cost, even after the
City’s subsidies.

8.A.b
Packet Pg. 208 Attachment: Recommendations For Community Response Grants (3494 : Community Response Grant 2 CATEGORY ORGANIZATION AMOUNT

RECOMMENDED

RATIONALE
EARLY

CHILDHOOD

EDUCATION

DAYCARE SITES IN

HEALDSBURG

OVERSEEN BY

COMMUNITY CHILD
CARE COUNCIL, aka 4
C’S
$20,000 • “Childcare is not a family issue; it is a business issue.” (Harvard Business Review, 4/29/21)
• There are presently seven active licensed family
care homes in Healdsburg and two inactive but not
closed.
• Without stable quality childcare, parents could not
return to work at all or have to work reduced
hours.
• These stipends for daycare operators could help
stabilize care for as many as 72 children.

DIRECT

FINANCIAL

ASSISTANCE
CORAZON $50,000 • In January 2021 with a grant from Healdsburg Forever, Corazon instituted a case management
strategy to help families struggling with the
economic impacts of the pandemic.
• By September they had identified and provided
direct financial assistance to over 700 families.

Seventy per cent of their clients are
undocumented.
• The key issues that arise are housing, which is
directly tied to COVID, and immigration.
• The Healdsburg Forever funds from 2021 were
fully utilized by November.
• For 2022, the budgeted average monthly use of
funds for this purpose is approximately $6,700.

8.A.b
Packet Pg. 209 Attachment: Recommendations For Community Response Grants (3494 : Community Response Grant 3 CATEGORY ORGANIZATION AMOUNT

RECOMMENDED

RATIONALE
MENTAL
HEALTH
SIDE BY SIDE $50,000 • The pandemic significantly increased trauma, anxiety and depression for Sonoma County teens,
particularly for Latinx youth
• These youth also face poverty, cultural isolation,
systemic racism, and the trauma of their
immigration journey.
• Side by Side will provide counseling in Healdsburg
to youth and family members who either arrived as
immigrants or come from a primarily monolingual
household.
• This will include a 16 week program of weekly
workshops for youth and parents/family, drop-in
support groups, and family counseling sessions.

8.A.b
Packet Pg. 210 Attachment: Recommendations For Community Response Grants (3494 : Community Response Grant 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 1/13 Email *
[email protected]
4Cs serves licensed family child care providers and center based preschools and afterschool programs.

Additionally, 4Cs also serves all children and families with support to find and pay for child care and early education programs.
4Cs has been providing PPE and Stipends to child care providers since the beginning of the Pandemic in March 2020. Additionally, we have served essential workers supporting and paying for their child care and connecting them with open sites - this began with the Sonoma County Office of Emergency Services in March 2020 and when state funding was made available we were able to continue and expand. We are still enrolling essential workers and we are also now enrolling more income eligible families across Sonoma County. At the same, we have continued to support providers by helping them navigate COVID requirements for child care facilities as well as providing support and connections. We have also continued to update the community on the status of child care (loss of slots) and needs to support parents to get back to work by being able to access child care.

Untitled Section
Healdsburg ARPA Community Response Grant application
Please complete this form and submit by Friday, January 14th at 3:00 pm. Short answers are welcome.

Describe the demographics of the people that you serve. * What is your organization doing to address the disproportionate impacts of COVID on your clients? *

8.A.c
Packet Pg. 211 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 2/13 Since the beginning of the pandemic, our child care providers in Healdsburg and across Sonoma County have risen to the occasion - staying open, serving working parents and their children particularly those of our essential workers who can not work from home(nurses, grocery store clerks, fire fighters, EMT, agricultural workers). Unlike the public school system, there has been less investment into the sustainability of these essential educational and care programs. Providers have had to pay substitutes when teachers had to quarantine, they have put themselves at risk working with a population (birth to five) that even today is still not able to be vaccinated. They provide additional janitorial and cleaning including the purchase of gloves, masks, hand sanitizer and all the tools needed to adapt their programs to make them safe for teachers and children. They have had to close when Public Health requires it due to exposures or positive cases with very little additional resources to support their small businesses. Healdsburg In home caregivers (8 family child care providers) and 4 preschool sites (one of which serves primarily low income children) are essential to the economic recovery of our community and the continued care of our children so parents can go to work.

We can not afford to lose these small businesses. 4Cs has seen approximately 7% of programs across the county close permanently.

Our grant request would provide stipends to the 12 aforementioned sites. With a focus on the in home caregivers we would provide each of the 8 programs a stipend for $1750 and for each of the 4 center based preschool programs we would provide a $1250 stipend for a total of $19,000 plus a 5% admin fee to allow 4Cs Finance team to process and distribute the funds.

The funds will only be distributed to early care programs who are located in the City of Healdsburg and have been open supporting children and families birth to five during the pandemic. The additional stipend funding will support the small businesses with funding that they can invest in their programs to help offset some costs. 4Cs as the County Child Care Resource & Referral Agency maintains the database of all programs across Sonoma County and can easily identify eligible Healdsburg Programs.

Once funds are received by 4Cs, we could distribute within three to four weeks.

8.A.c
Packet Pg. 212 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 3/13 Yes
No
Other:

This content is neither created nor endorsed by Google.

Are you willing to send a representative to a future Healdsburg City Council meeting (in 2022 or 2023) to share the impact of this grant on your work? * Forms

8.A.c
Packet Pg. 213 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 4/13 Email *
[email protected]
Food insecurity spares no race, ethnicity, age, gender, sexual orientation or education level. Low-income families (either with or without children), seniors on fixed incomes, the homeless, and the unemployed/underemployed are just some examples of those our organization assists. In Healdsburg, we serve people from all walks of life who are facing hunger, regardless of any of the above demographic distinctions. Nevertheless, our participants typically reflect the faces of poverty in the area, particularly the Latinx population; more than half of our participants in Sonoma County identify as Latinx. Our food distribution sites are located in high-need, underserved neighborhoods with some of the highest rates of poverty in the area. Most food recipient incomes are below 200% of the Federal Poverty Level. The age breakdown of our participants varies by site: at senior centers and senior housing complexes, the elderly (typically over 60) are the primary recipients; at school sites, participants mostly comprise children and their families; at churches, community centers, parks, etc., all demographics are generally reached.

Healdsburg ARPA Community Response Grant application
Please complete this form and submit by Friday, January 14th at 3:00 pm. Short answers are welcome.

Describe the demographics of the people that you serve. *

8.A.c
Packet Pg. 214 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 5/13 Following years of wildfires, evacuations and widespread power shutoffs, the City of Healdsburg (and Sonoma County as a whole) is no stranger to disaster. Yet COVID-19 has proven to be a more destructive force than any crisis our community has faced. Thousands of our neighbors have been brought to the brink of financial ruin as a result of the pandemic’s lingering economic impacts. Two years into the pandemic, the effects of job loss or reduced hours, hefty medical bills, and drastically increased cost of goods and services continue to be felt, especially for low-income residents. The exorbitant cost of living in Healdsburg and the rest of Sonoma County remains a daily challenge for many, leaving entire families struggling to buy enough food to meet their basic needs. The services our organization provides have been a lifeline for those struggling to keep their heads above water amidst the current crisis. Through multiple programs, we provide the most vulnerable, low-income residents with a consistent source of nutritious food items – including fresh fruits and vegetables, dairy, healthy protein and essential staples – which are often cut from tight budgets yet are essential to health and wellbeing. Located in the highest-need neighborhoods in the area, these distributions help remove the barriers our neighbors face in seeking help by weaving a strong nutritional safety net. In the City of Healdsburg, we served the equivalent of over 90,000 meals every month in 2021. This is double the amount of food that was distributed in Healdsburg’s last “pre-crisis” year (2018), with 2019 being marked by the devastating Kincade fire and related Public Safety Power Shutoffs, and 2020 marking the start of the pandemic. This shows the dramatically increased need, yet also shows our ability to show up for our community when and where they need it most. We recognize that while COVID has impacted us all in one way or another, its impact has not been felt equally. In the past two years, we have served clients that were already struggling to make ends meet prior to the pandemic, with COVID delivering the "final blow" to their limited resources, as well as clients that came to us for the first time as a result of job loss, family illness, or other trying circumstances.

Untitled Section
These grant funds would provide critical support to our ongoing operations in the City of Healdsburg, which consist of 14 distributions every month at 6 sites, currently serving an average of approximately 2,500 people each month. The impact of COVID-19 on our operating costs remains stubborn – staffing, transportation (particularly concerning current gas prices) and food acquisition are still incredibly high compared with before the pandemic. These funds would contribute directly towards these costs, helping us to continue serving thousands of Healdsburg residents over the coming months as we navigate the incredible food crisis generated by the COVID-19 pandemic.

What is your organization doing to address the disproportionate impacts of COVID on your clients? *
How would your grant request be used to address these needs? *

8.A.c
Packet Pg. 215 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 6/13 The Redwood Empire Food Bank practices a thorough and well-defined Fund Accounting procedure that ensures we can meet the restrictions, guidelines and desires of all grants. This includes being able to easily isolate resources to ensure that specific grants are only being used to support activities in specific locations. Under this procedure, we can guarantee that these grant funds would only be used to fund activities within the City of Healdsburg.

The Redwood Empire Food Bank has a firmly established presence in Healdsburg, with operations already ongoing at six different sites serving thousands of people. These funds would be put to immediate use to support these ongoing activities. We could begin spending the funds immediately upon receipt.

Yes
No
Other:

This content is neither created nor endorsed by Google.

How can you ensure that the services funded will benefit City of Healdsburg residents? * How long would it take to put these funds to work? *
Are you willing to send a representative to a future Healdsburg City Council meeting (in 2022 or 2023) to share the impact of this grant on your work? * Forms

8.A.c
Packet Pg. 216 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 7/13 Email *
[email protected]
The people we propose to serve through this funding are low-income, Latinx immigrant youth ages 11-18 and their parents/caregivers who reside in Healdsburg. Organizationally, Side by Side serves youth ages 5- 26 through six programs in Sonoma, Napa, Marin, and Alameda Counties. 90% of Side by Side’s clients are low-income as determined by eligibility for Medi-Cal or Free or Reduced Lunch. 45% of clients are Latinx, 25% Caucasian, 15% Mixed or Bi-Racial, 12% Black/African American, 2% Asian/Pacific Islander, 1% Native American.

Healdsburg ARPA Community Response Grant application
Please complete this form and submit by Friday, January 14th at 3:00 pm. Short answers are welcome.

Describe the demographics of the people that you serve. *

8.A.c
Packet Pg. 217 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 8/13 Side by Side has provided critically needed mental health services as well as social, emotional, and basic needs support for our clients who have been severely impacted by COVID’s health and economic impact.

Side by Side began offering telehealth services to youth and families in March 2020 and developed special funds to help clients access technology and Wi-Fi to make telehealth possible. We also established funds to help provide basic needs support for families who lost income through illness or unemployment.

Additionally, staff provide technology assistance – technology enabled care - for families who need help learning how to utilize technology and the Internet to access services.

Many in the Latinx community already grapple with histories of trauma that were severely exacerbated by the social, emotional, medical and economic impact of the pandemic. Families who have strong cultural rituals and norms around illness and death were (and frequently still are) prevented from visiting loved ones in the hospital or providing culturally appropriate traditions for medical care or funerals. Side by Side frequently addresses those traumas and losses in therapy.

Many of our clients speak only Spanish. Not only are those families served by a bilingual clinician for all case management and mental health services, but staff also provide linguistically appropriate help in interpreting the often confusing information in COVID policies and guidelines. They also help clients distinguish the credible information issued by health care and government sources from less credible information sent through social media or communicated word-of-mouth.

Youth experienced significant struggles with distance learning. Parents who were ill or had to maintain a job out of the home weren’t able to supervise or help their children with the challenges created by learning in isolation. Side by Side clinicians addressed those challenges for youth and parents through clinical sessions and parent workshops. As youth continue to be challenged now that in-person learning has resumed, Side by Side continues to provide online parent workshops to address youth trauma, parent support, and other issues still plaguing many Latinx families. Perhaps the community’s biggest challenge is the significant increase in mental health disorders among youth. To provide early intervention, Side by Side staff has begun to hold mental health workshops in some middle and high school classes.

COVID’s impact on the Latinx community will continue for some time, and Side by Side staff will continue to assess the impact and provide responsive services that help youth and families heal and thrive.

Untitled Section
What is your organization doing to address the disproportionate impacts of COVID on your clients? *

8.A.c
Packet Pg. 218 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZxk… 9/13 This grant request will support a program to address client mental health needs through a 3-tier structure. All services will be bilingual, culturally appropriate, and provided by a qualified Side by Side clinician. While the youth and parents we propose to serve historically sustain trauma and challenge that affect their wellbeing, COVID and its impact have exacerbated trauma and created new challenges. These workshops, drop-in groups, and family sessions are designed to focus on and address all the significant challenges listed below through the lens of how they’ve been amplified or caused by COVID’s social, emotional, medical, and financial impact on the Latinx families.

1. Parent and Youth Workshops (Talleres) - Topics will include o coping with immigration and resettlement trauma and stress, o coping with the dominant culture and preserving home culture, o grief and loss,
o understanding youth challenges vs. parent challenges, o eliminating the stigma of accessing mental health services, o social emotional support including
Communication and boundaries,
Positive social connections,
Consequences of behaviors,
Anger management skills,
Other topics identified by youth as important and relevant to them. how to enhance relationships with youth as they grow and evolve and push the limits of their independence,
how to manage self-regulation when youth trigger parent/family conflict, Other topics identified by parents as important and relevant to them. o youths’ developmental milestones and expectations,

2. Drop in/Support Group (Reuniones)
These sessions will provide a safe space to explore topics that are often not talked about because of concerns over legal status. The expectation is that parents and youth will be able to decompress and share their worries and anxieties with one another. Parents and youth will be separated to support confidentiality and age appropriateness. Topics may include the following but will be determined by youth and parent input:
o path to residency/citizenship,
o immigration status,
o mental and physical wellness,
o safe space to talk about fear of deportation,
o identifying systemic issues,
o confusion regarding laws and parental rights in the educational system, o navigating different cultural norms for youth,
o language concerns,
o DACA..

3. Family Sessions (Sesiones familiares).

Each family can request 1 diagnostic session and 4 family sessions in each series of workshops/groups, potentially totaling 10 sessions in the year if they attend both series Further individual mental health services will be provided youth who qualify for Beacon/Medi-Cal.

How would your grant request be used to address these needs? *

8.A.c
Packet Pg. 219 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZx… 10/13 These funds will be used exclusively at Corazón Healdsburg that serves City of Healdsburg residents.

Immediately
Yes
No
Other:

This content is neither created nor endorsed by Google.

8.A.c
Packet Pg. 220 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZx… 11/13 Email *
[email protected]
Corazón Healdsburg meets the needs of more than 1,200 vulnerable individuals and families from the communities of Healdsburg, Windsor, Cloverdale, and Geyserville. Our clients are 100% low-income, 95% are Latin American and approximately 75% are monolingual Spanish speakers.

The COVID-19 pandemic has disproportionately impacted our Latin American community. According to the Centers for Disease Control and Prevention, Latin Americans face a higher risk of hospitalization or death from COVID-19 than other racial and ethnic groups in the U.S. This is in part because of risk factors such as lack of access to health care and exposure to the virus from jobs that require frequent contact with others.

The majority of our clients work in agriculture, in the fields and vineyards, or in the hospitality or restaurant industry. Many were out of work due to shutdowns or illness and have continued to struggle with rent, utilities, insurance and other bills.

Throughout the pandemic we have provided bilingual case management to vulnerable individuals and families through our Casa del Corazón (Family Resource Center) located in Healdsburg. Our bilingual staff work with individuals and families to create a plan of care that first addresses their basic needs and then long-term goals. We utilize resources available in the community, through our already established partners (external referrals), our own established programs (internal referrals) and direct financial assistance grants to support individuals and families.

A grant of $50,000 through the American Rescue Plan (ARPA) will allow us to provide bilingual case management to low-income individuals and families with the greatest need in our Healdsburg community.

Specifically, we will allocate 12% ($6,000) of grant funding for administration and overhead costs and the remaining 88% ($44,000) for direct financial assistance to clients.

Healdsburg ARPA Community Response Grant application
Please complete this form and submit by Friday, January 14th at 3:00 pm. Short answers are welcome.

Describe the demographics of the people that you serve. * What is your organization doing to address the disproportionate impacts of COVID on your clients? *

8.A.c
Packet Pg. 221 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZx… 12/13 Untitled Section
Through the intake and plan of care process our staff are able to assess the needs of each client. We have an established scale (ranging from low to high) which allows us to determine the amount of direct financial assistance each individual or family receives. We look at the resources the individual or family has available to them (homeowner, transportation, etc.) and the basic needs they are lacking (food, housing, etc.) to determine the amount of assistance. Typically, our direct financial assistance grants range from $100 - $500+. Through this grant funding we expect to provide between 80 - 120 Healdsburg residents in need with direct financial assistance which will allow them to pay for rent, utilities, insurance and other bills.

Through our detailed intake process we will verify that each client is a City of Healdsburg resident in order to receive financial assistance from ARPA funds. We first verify each client's identity through a photo id and then residency by proof of address through a hard copy of a bill (utility or rent). All intake information and required documents are scanned and stored in our secure database.

We anticipate that it will take 6 months - 1 year to distribute all financial assistance to City of Healdsburg residents in need.

Yes
No
Other:

This content is neither created nor endorsed by Google.

How would your grant request be used to address these needs? * How can you ensure that the services funded will benefit City of Healdsburg residents? * How long would it take to put these funds to work? *
Are you willing to send a representative to a future Healdsburg City Council meeting (in 2022 or 2023) to share the impact of this grant on your work? *

8.A.c
Packet Pg. 222 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval) 1/19/22, 10:12 AM Healdsburg ARPA Community Response Grant application https://docs.google.com/forms/d/14SxeVnQNKpeNN6iKZTvmyECpB3DEp_XW5sgRMmJgMK8/edit#response=ACYDBNg3R80Ez_lCyxUsn3ouZC3Pyv-JYZx… 13/13 Forms

8.A.c
Packet Pg. 223 Attachment: Healdsburg Community Response Grants - Completed Applications (3494 : Community Response Grant Approval)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Appointment of Planning Commissioner
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):

Effective & Efficient Government
Provide Effective Governance
RECOMMENDED ACTION(S):

By motion, appoint one applicant to the Planning Commission for a term of two and half years due to expire June 30, 2024 to fill the vacancy created by the resignation of former Commissioner Dan Petrik.

COMMUNITY ENGAGEMENT/OUTREACH:

A notice of vacancies for the Planning Commission was published in the Healdsburg Tribune on October 28, 2021, November 4, 2021, November 11, 2021, November 18, 2021, and November 24, 2021.

BACKGROUND:

At its January 3, 2022, meeting, the City Council formed a subcommittee comprised of Council Member Mitchell and Vice Mayor Kelley to interview applicants interested in serving on the Planning Commission.

The City Clerk received four applications for the open position on the Planning Commission.

The applicants are listed below. Felicia Smith withdrew her application before the interviews.

The Council Subcommittee interviewed the remaining three applicants on January 26, 2022.

Tom Gerlach
Jerry Haag
Chris Meyer
Felicia Smith
The applications are available for review in the City Clerk’s office.

8.B
Packet Pg. 224
DISCUSSION/ANALYSIS:

After conducting the interviews, the subcommittee is recommending Tom Gerlach as the appointee to the Planning Commission. At the City Council meeting, Council will have the opportunity to discuss the recommendation.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The Council could opt to not take the Subcommittee’s recommendation. In that case Council could appoint other applicants to the vacancy or direct staff to restart the recruitment process for the vacancy.

FISCAL IMPACT:

There is no fiscal impact related to the proposed action.

ENVIRONMENTAL ANALYSIS:

8.B
Packet Pg. 225

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Presentation by Acosta Latino Learning Partnership (ALLP), the City Council Ad Hoc Committee’s Recommended Diversity, Equity, and Inclusion (DEI) Consultant
PREPARED BY: Jeff Kay, City Manager
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Receive a presentation from Acosta Latino Learning Partnership, provide comments and direction to Acosta Latino Learning Partnership and to staff.

COMMUNITY ENGAGEMENT/OUTREACH:

A primary part of ALLP’s proposed work plan envisions targeted as well as broad community engagement and outreach across the diversity of Healdsburg, later leading to further public processes that include and expand upon how DEI intersects with City and community activities.

BACKGROUND:

In 2020 and beyond, many communities across California and the nation took note of an unsatisfactory level of participation, engagement, and inclusion in public life where the participation reflected the diversity of each community’s residents. More specifically, the voices and interests of Black, Indigenous, and People of Color (BIPOC) can be marginalized in locations where government history and structures are oriented more predominantly towards non-BIPOC individuals.

Healdsburg’s experience with equity and inclusion became a focus of public discussion in May 2020, following the national dialogue that followed the death of George Floyd, a resident of Minneapolis, at the knee of a Minneapolis police officer. City Council members and others in the community, discussed whether Healdsburg needed to review its public safety services, as well as broaden its public dialogue and public programs to include more voices from Healdsburg’s BIPOC community.

9.A
Packet Pg. 226
On April 14, 2021 at the City’s special goal-setting session, the City Council discussed interest in improving inclusion and equity, including enhanced community engagement, as well as improving marginalized residents’ access to government. At that same meeting, the Council formed an Ad Hoc Committee on Equity, consisting of now-Mayor Jimenez and Council Member Palacios.

The Committee and staff acted first to set a budget of $75,000 for the DEI project, then to guide the development and release of a Request for Proposals (“RFP” - as shown in Attachment A) to retain a DEI consultant to assist with a variety of needs and programs, including the below activities and efforts (paraphrased from the RFP):
• Community "town halls" or community conversations to bring the community into equity-based discussions, ranging from sharing experiences in the community to sharing expectations for the City’s DEI work.
• Conducting a community assessment to assess the perspectives and experiences of our community, including leaders and residents, and develop a baseline report for current feelings about and level of DEI awareness.
• Increasing community awareness of the equity effort, including engaging the participation and experience of local community-based organizations with equity needs, knowledge, and skills, such as members of the Comité Corazón. • Identifying and removing barriers to community dialogue to improve the comfort and safety of the dialogue.
• Developing a 3-5 year DEI Action Plan including prioritized recommendations on initial strategies that, among other things, engages the city government, the community and key stakeholders to examine and improve DEI in City government, including policing, disaster response, eliminating barriers to civic knowledge and participation, communication, infrastructure development, community celebrations, and more. • Suggesting appropriate metrics to help evaluate where we are today and to develop benchmarks on how to measure progress.
• Possibly working with the Council and the Housing Element Update process to help the Housing Element reflect good DEI principles and outcomes.

About the RFP Process. The RFP was released September 30, 2021, with a response date of November 5, 2021. Links and information about the RFP were posted on the City’s website as well as sent out to about 15 different sources, including known providers of DEI services and local government organizations that had recently engaged in DEI work.

Seven (7) firms responded to the RFP by the deadline:
• Acosta Latino Learning Partnership (ALLP) - www.acostaeducationalpartnership.com • Diamond Strategies - www.dstrategiesllc.com
• Knowledge Strategies - www.knowledgestrategies.net
• Morant - McLeod - www.morantmcleod.com
• Phase Consulting Partners - www.phasecp.com
• Seed Collaborative – www.seedcollab.com
• Tracey Webb and Associates – www.traceyelizabethwebbassociates.net

9.A
Packet Pg. 227
The RFP set forth the initial evaluation criteria, which was as follows:

The successful consultant will be selected based on, but not limited to, the following criteria:

1. Experience and qualifications, including bilingual and multicultural experience. Please include the consultant’s related experience and knowledge base around indiginous populations that are represented within the Healdsburg demographic (specifically the varied Latin American experiences and languages)

2. Overall Proposal Quality

3. Proposed Cost

4. Quality of references

5. Adherence by the Proposer to the RFP, including the Professional Services Agreement Submittal Requirements.

The Ad Hoc Committee and staff reviewed the written proposals and then invited three firms for interviews with the Committee and the City Manager on Thursday, December 9, 2021. The three firms were:
• Acosta Latino Learning Partnership
• Morant-McLeod
• Seed Collaborative
DISCUSSION/ANALYSIS:

The Ad Hoc Committee believed that all three finalists (as well as other respondents) were qualified and could perform the work described. Overall, the Committee and staff were very pleased with the responses to the RFP by many DEI providers. After the December 9 interviews, the Committee wanted to follow up further with specific questions about ALLP’s approach. This occurred on Tuesday, January 4, 2022 to the satisfaction of the Committee members. In summary, the Committee members believed that the ALLP team had these advantages on the other finalists, including but not limited to:
• A solid understanding of the project needs; and
• A strong focus on the Latinx community here; and
• Recent work in the area with Healdsburg Unified School District; and • Competent and thorough responses to the Committee’s follow-up questions.

The Committee and staff agreed that the next steps for this process prior to a formal engagement with ALLP should be a presentation to the City Council and community about ALLP’s proposed approach and the general scope of their possible engagement. ALLP’s proposal is attached for reference.

Should Council wish to move forward with ALLP following the February 7, 2022 presentation and questions, staff intends to return with a consent calendar item that would include a Scope of Work based on the ALLP presentation and a proposed Professional Services Agreement for approval within the allotted budget ($75,000).

9.A
Packet Pg. 228
ENVIRONMENTAL STEWARDSHIP:

Equity and environmental stewardship can be intertwined, as processes can be developed that ensure that green public infrastructure, communications, incentives, and services do not miss any part of the Healdsburg community. Further, where long-ago land use and other decisions may have limited or adversely impacted Healdsburg’s BIPOC community, equity programs and toolkits can begin to remedy those impacts.

ALTERNATIVES:

Council could ask the Ad Hoc Committee to consider other vendors, or to tailor or adjust the Work Scope for ALLP.

FISCAL IMPACT:

The budget for this effort is $75,000 and is reserved for this purpose within the FY 2021-22 City budget.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations Section 15378(b)(2), the recommended action is administrative in nature and does not qualify as a “Project” under CEQA. Therefore, no further CEQA or environmental review is required.

ATTACHMENT(S):

Diversity, Equity and Inclusion - Request For Proposals Acosta - City of Healdsburg DEI Proposal
ALLP DEI Healdsburg Proposal Slide Deck

9.A
Packet Pg. 229

REQUEST FOR PROPOSALS
Diversity, Equity, and Inclusion (DEI) Consulting Services City of Healdsburg, California
Release Date: September 30, 2021
REVISED RESPONSE DATE: 4:00 p.m., Friday, November 5, 2021

CITY OF HEALDSBURG
410 Grove Street
Healdsburg, CA 95448
Table of Contents

9.A.a
Packet Pg. 230 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Page
2 I. Introduction and Background Page 3
II. Submittal Requirements Page 6
III. Proposal Information Page 7
IV. Appendices Page 10
Appendix 1 – Sample PSA (link)
Appendix 2 – Statement of Compliance (link)
Appendix 3 – Workers Compensation Declaration (link)

9.A.a
Packet Pg. 231 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 3 ends

I - INTRODUCTION & BACKGROUND
The City of Healdsburg is located 70 miles north of San Francisco on Highway 101 in the heart of Sonoma County. With a population of approximately 11,800 residents, Healdsburg's demographic makeup as of 2019 is as follows:

Race and Hispanic Origin (from 2019) Language Spoken at Home (from 2019) White alone - 78.4% English - 72.5%
American Indian and Alaska Native alone - 0.5% Speak a Language other than English - 27.5% Asian alone - 1.8%
Native Hawaiian and Pac Islander alone - 0.1%
Two or more races - 3.4%
Hispanic or Latino - 31%
White alone, not Hispanic or Latino - 63.8%
Black - unknown
In 2020, in the middle of the Covid-19 Pandemic and following George Floyd's killing in Minneapolis, the community began a dialogue (including demonstrations, protests, and community conversations) that led to new representation on the City Council as well as a commitment by the City and its residents to further discuss whether and how Black, Indigenous, and People of Color (BIPOC) are marginalized from city and community life. The discussion led in part to this Request for Proposals.

Project Need & Project Scope
Healdsburg seeks proposals from qualified consultants or consultant teams with a history of transforming communities to advise the City and work with the Healdsburg community to review, improve, and establish community equity programming both in the City government and in the community. This Request for Proposals envisions the consulting arrangement with a qualified firm to be in 2 or 3 phases, which generally may include but not be limited to:
• Early preparation - The consultant and members of the Ad Hoc Committee will develop a shared agreement and a baseline of the strategic point of departure. This may include facilitation of a preparation session to define the problem (i.e. what equity means in this context), the mission, the values and the tactics of the priorities.
• Phase 1 - The consultant and the City Council Ad Hoc committee members will consider hosting two (2) or more community "town halls" or community conversations (one in English, one in Spanish) to bring the community into equity-based discussions, ranging from sharing experiences in the community to sharing expectations for the City’s DEI work. The consultant will be expected to facilitate these two forums, and must have bilingual skills in facilitation. • Phase 2 - Working with the Council ad hoc committee (two Council members assigned to this role by their fellow Council members) the consultant will advise and assist in building from the Phase 1 effort to (among other things) improve upon the community dialogue and support community goals

9.A.a
Packet Pg. 232 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 4 ends

generated from the dialogue, in line with parameters set by the City Council. This may include but not be limited to:
● Conducting a community assessment to assess the perspectives and experiences of our community, including leaders and residents, and develop a baseline report for current feelings about and level of DEI awareness
● Increasing community awareness of the Equity effort, including engaging the participation and experience of local community-based organizations with equity needs, knowledge, and skills, such as members of the Comité Corazón
● Identifying and removing barriers to community dialogue to improve the comfort and safety of the dialogue.
● Developing a community and civic understanding of patriarchal and white supremacist hierarchies and tools to dismantle them, and frameworks for transforming systems using learning methods responsive to the needs of all of the population, including our indigenous populations.
● Helping develop a 3-5 year DEI Action Plan including prioritized recommendations on initial strategies that, among other things, engages the city government, the community and key stakeholders to examine and improve DEI in or via:
o Broad-based community cultural awareness and inclusion. o For the City government:
▪ City hiring and retention policies and approaches.
▪ Training for City staff, which should specifically address:
● Systemic racism – what it is, how to recognize it, and individuals’ roles in perpetuating it.
● Ways to encourage anti-racist ally-ship.
● Implicit/Unconscious bias, and ways to eliminate bias. ● Microaggressions – how to recognize them and how to respond when encountering them.
● Cultural awareness and inclusion.
o Ensuring the active and ongoing participation of the Chief of Police and other leadership personnel from Healdsburg’s public safety departments in community conversations about critical public sector- resident interactions so as to reflect equity, inclusion, and shared community values in these interactions.
o Assessing City responses to disaster events, and ensuring an equitable response to critical notifications (especially in regards to life safety warnings and evacuations). o Identifying and eliminating barriers to civic knowledge and participation, including boards and commissions and City Council participation. The consultant should also suggest ways to create and use more informal participatory methods so as to broaden accessibility and comfort of participants.
o The manner in which the City, its leaders, and its departments and services communicate with and engage the residents of Healdsburg o Ensuring the equitable provision of City services, programs, and infrastructure development.
o Community celebrations that reflect the demographic diversity of the community. o A regular pattern of safe dialogue and forums that support greater understanding.

9.A.a
Packet Pg. 233 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 5 ends

o Civic or other programs that improve equity.
● Suggesting appropriate metrics to help evaluate where we are today and to develop benchmarks on how to measure progress. These metrics and benchmarks should include both qualitative and quantitative measures, including, for example, effective measurements of changes in community sentiment and perceptions of quality of life. Metrics should be diverse in origin, too, with some reflecting indigenous/non-European equity frameworks. ● During Phase 2, it is likely that the City and community will also be working with a consultant to update the City’s Housing Element to its General Plan. If directed to do so by the City Council, the DEI Consultant should be prepared to work with the Council and the Housing Element Update process to help the Housing Element reflect good DEI principles and outcomes. The consultant may be asked to offer:
o Advice as to qualitative benchmarks for building equity in housing policy outside of income-based measurements.
o Ways that the Housing Element can reflect equity in zoning, land uses, and current infrastructure inequities. These conversations may lead to suggestions for broader General Plan changes (via updates or amendments).

NOTE: A potential Phase 3 is not envisioned within the scope for this RFP, but respondents should be aware that, if desired by the City Council at a later date, Phase 3 may include additional ways to bring DEI further into issues such as housing, infrastructure planning and placement, and DEI in the City’s response to community safety and quality of life issues. Phase 3 may also include concepts for various structures that would formalize an enduring role for community representation in the regular reinforcement of the principles, work, and goals of this DEI effort.

The Successful Proposer
The successful proposer will have experience engaging communities such as Healdsburg (including a bilingual, multicultural team) as well as with other local governments in DEI training, educating stakeholders, and building broad buy-in for the results of these efforts. The successful firm will also create a framework for the long-term execution of DEI work once the consultants’ role is completed.

Key Dates:

Date Milestone
September 30, 2021 Release of this RFP
October 11, 2021 @ 5:00 p.m. any questions as to
the RFP due.

Questions and answers developed and posted
on City’s website a few days later.

REVISED: November 5, 2021 at 4:00 p.m.

All RFP responses must be in-hand at the City
November 6 - November 9, 2021 Review of responses by Ad Hoc committee.

This is likely to include an interview with the
proposers’ teams.

November 15, 2021 Estimated date of City Council consideration and approval of consultant

9.A.a
Packet Pg. 234 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 6 ends

December 14, 2021 Assuming all information is in hand, estimated start date for the consultant.

April 30, 2023 Completion of Engagement
Budget
A budget of $75,000 has been established for this program for roughly an 18-month engagement.

Proposals should be submitted in an all-inclusive format with one fee identified for services. All other operational costs after the inclusive proposal is submitted are to be borne by the consultant.

Format of Your Response
Targeted, tight proposals are welcomed. Proposals may be submitted in one or both of these formats:

A. A slide deck not to exceed 16 pages; and/or
B. A written narrative (12 point font) not to exceed ten (?) pages.

All proposals must include the information in Part II – Submittal Requirements.

Submitting your Proposal
Please submit your proposal electronically via PDF (or similar) not later than 4:00 p.m. on Friday, November 5, 2021 (REVISED). Your proposal should be emailed to [email protected] Proposal Evaluation
The successful consultant will be selected based on, but not limited to, the following criteria:

1. Experience and Qualifications, including bilingual and multicultural experience. Please include the consultant’s related experience and knowledge base around indiginous populations that are represented within the Healdsburg demographic (specifically the varied Latin American experiences and languages)

2. Overall Proposal Quality

3. Proposed Cost

4. Quality of references

5. Adherence by the Proposer to the provisions of this RFP, including but not limited to the Submittal Requirements in Part II and the terms of Appendix 1.

Our evaluation process may or may not include a brief interview with the proposers and their teams (estimated to occur before November 15, 2021).

Terms
The City of Healdsburg reserves the right to negotiate with any consultant necessary to serve the Community’s best interests in achieving the above goals both during and after this RFP process. All proposals will become the property of the City of Healdsburg once submitted.

II – SUBMITTAL REQUIREMENTS
All proposals must include the following with the information requested below.

9.A.a
Packet Pg. 235 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 7 ends

Cover Letter. The proposal must be transmitted with a cover letter signed by an official authorized to bind the prospective consultant contractually.

Statement of Understanding. Please show us how your firm, via its proposals, understands the proposed scope of work and its phases. This can be a summary of less than one page.

References. Please list three similar engagements and/or consulting references. Briefly describe work done and point of contact at each engagement.

Personnel. Please list the names of key personnel anticipated to work on the project and, if applicable, their LinkedIn profiles. For the proposal’s primary point of contact, include the best phone number.

Note that any subcontracting entities and personnel should also be disclosed here.

Engagement Timeline. Please outline roughly the timeline for executing your proposed project beginning December 15, 2021 and finishing April 30, 2023.

Cost. Include your proposed compensation schedule, and briefly describe below how you calculated the overall cost of this project
Statement of Compliance. Please sign and return to the City the Statement of Compliance page of the RFP- Appendix 2. The compliance page is a statement that says the Proposer has read the terms and conditions of the Professional Services Agreement (PSA) and agrees to comply with the language. It is strongly suggested that the Proposer provide the insurance requirements to your insurance carrier in order to make sure you can comply with the City requirements. Any costs to obtain this insurance should be included in the cost proposal. The City will not agree to pay for any insurance costs that are not included in the cost proposal submitted by the Proposer.

III - PROPOSAL INFORMATION
• INQUIRIES AND QUESTIONS: All inquiries and questions shall be submitted electronically and should include the submitter’s name, company, email address and must reference this RFP. Inquiries and questions shall be submitted to:

[email protected]
• PROPOSAL EVALUATION: Proposals received within the specified RFP period will be evaluated by the City of Healdsburg to determine compliance with the format requirements specified in Part I above (under the Proposal Evaluation section). Proposals must comply with these format requirements to be deemed responsive. Any proposal that does not meet the format requirements may be deemed non-responsive and shall be returned to the proposer. The City may reject any proposal if it is deemed to be conditional, incomplete, or contains irregularities.

Any proposer may be asked to participate in a phone or in-person interview. However, the City reserves the right to determine final ranking of proposers on the basis of the written proposal only.

All proposers will be notified of the results.

9.A.a
Packet Pg. 236 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 8 ends

• SIGNATURE: The proposal shall be transmitted with a cover letter signed by an official authorized to bind the prospective consultant contractually.

The signed cover letter constitutes certification by the prospective consultant, under penalty of perjury, of the debarment and suspension certificate required under Part 29, Title 49, CFR, and also constitutes certification under penalty of perjury, that the prospective consultant complies with non-discrimination requirements of the state and the federal government. An unsigned proposal or one signed by an individual not authorized to bind the prospective consultant will be rejected. • INSURANCE: The selected consultant shall provide a summary of the consultant’s present and proposed insurance coverage (comprehensive general liability, including bodily injury, personal injury and property damage; professional errors and omissions; automotive liability; and workers’ compensation) for this project. Minimum limits of coverage are as follows:

Type of Insurance Minimum Limits of Coverage
Comprehensive General Liability $2,000,000 per occurrence $4,000,000 aggregate
Automotive Liability $1,000,000 per accident for bodily injury and property damage
Professional Errors & Omissions $2,000,000
Workers’ Compensation (in accordance with State laws)
Prior to commencement of the work described in Scope of Services, a certificate of insurance and corresponding endorsements shall be furnished stating the following:
✔ The insurer will not cancel the insured’s coverage without 30 days prior written notice to the City.
✔ The City will not be responsible for any premiums or assessments on the policy.

The consultant agrees that the bodily injury liability insurance herein provided for shall be in effect at all times during the term of this contract. In the event said insurance coverage expires at any time or times during the term of this contract, the consultant agrees to provide, at least thirty (30) calendar days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as provided for herein for not less than the remainder of the term of the contract, or for a period of not less than one (1) year. New certificates of insurance are subject to approval by the City. In the event the consultant fails to keep in effect at all times insurance coverage as herein provided, the City may in addition to any other remedies it may have, terminate this contract upon occurrence of such event.

Full insurance requirements can be found in Appendix 1 - Professional Services Agreement – Section

11. • PROPERTY RIGHTS: A proposal received within the prescribed deadline becomes the property of the City and all rights to the contents therein become those of the City.

9.A.a
Packet Pg. 237 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 9 ends

• CONFIDENTIALITY: Prior to award of the contract, all proposals will be designated confidential to the extent permitted by the California Public Records Act. After award of the contract, or if not awarded, after rejection of all proposals, all responses will be regarded as public records and will be subject to review by the public. Any language purporting to render all or portions of the proposal confidential will be regarded as non-effective and will be disregarded. • AMENDMENTS TO RFP: The City reserves the right to amend the RFP by addendum prior to the final proposal submittal date. The City also reserves the right to extend the due date, or to cancel this RFP at any time.
• NON-COMMITMENT OF CITY: This RFP does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services. The City reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified consultant or to modify or cancel in part or in its entirety the RFP if it is in the best interests of the City to do so. • AWARD OF CONTRACT: It is anticipated that compensation under any contract resulting from this Request for Proposals (RFP) will be on a cost plus fee basis with a not-to-exceed amount. Proposer selection will result in the issuance of a Professional Services Agreement (PSA), as shown in Appendix 1. Proposer selection will be based upon weighted criteria as cited in the RFP document.

Standard selection criteria include, but are not limited to: cost, experience, availability, deployment of services, and ability to meet the terms and conditions of this RFP. The City reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Healdsburg. Any contract awarded as a result of this RFP will be awarded without discrimination based on race, color, religion, age sex, or national origin.

The prospective consultant will be required to adhere to the provisions of a fully executed agreement. Provisions of the agreement shall be based on a standard agreement approved by the City of Healdsburg. Appendix 1 is a sample of the City’s standard Professional Services Agreement. • EXECUTION OF CONTRACT: The prospective consultant is advised that should this RFP result in recommendation for award of a contract, the contract will not be in force until it is approved and fully executed by the City.
• PUBLIC DOMAIN: All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract. • COORDINATION: Coordination of consultant and City activities will be accomplished through a Consultant Project Manager/City Project Manager. The Consultant Project Manager shall not be removed from the project during the course of work without City approval. The consultant shall carry out instructions as received from the City Project Manager and shall cooperate with the City and any other contractors working on the project.

It is not the intent of the foregoing paragraph to relieve the consultant of its professional responsibility during the performance of this contract. In those instances where the consultant

9.A.a
Packet Pg. 238 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

Page 10 ends

believes a better plan, methodology or solution to the problem is possible, it shall promptly notify the City of these concerns, together with the reasons therefore.

IV – APPENDICES
Appendix 1 – Sample Professional Services Agreement for the City of Healdsburg Appendix 2 – Statement of Compliance
Appendix 3 – Workers Compensation Declaration

9.A.a
Packet Pg. 239 Attachment: Diversity, Equity and Inclusion - Request For Proposals (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
October 24, 2021
Diversity, Equity, and Inclusion Ad Hoc Committee
City of Healdsburg
410 Grove Street
Healdsburg, CA 95448
Acosta Latino Learning Partnership (ALLP) is eager for the opportunity to work more deeply with the residents and institutions of Healdsburg. Our educational division, Acosta Educational Partnership, is already engaged in providing professional development for teachers focusing on culturally sustaining pedagogy and Ethnic Studies ALLP is also honored to work with Corazón Healdsburg by facilitating racial equity training that is rooted in Indigenous epistemologies, as well as assisting the organization in the development of action plans that will be used to address critical issues of inequity faced by the Chicanx/Latinx community of Healdsburg.

The Mayan principle of In Lak’ech, which translates to “tú eres mi otro yo/you are my other me,” is our guide with not only these institutions in Healdsburg, but all of our work as a consulting firm. The concept is rooted in the power of relationships, empathy, respect, and love. This knowledge has guided our company’s methodology in working organically and collaboratively with communities to solve issues that violate human dignity. It also inspires us to authentically learn and celebrate each other in our efforts to improve our world for future generations. We are already seeing evidence of the value of In Lak’ech on the walls and in the halls of Healdsburg High School, and believe that this ethic will resonate with all of the residents of Healdsburg.

Our proposal for this diversity, equity, and inclusion project for the City of Healdsburg is an exciting one, and we are eager for you to evaluate the contents, as it is grounded in the same Indigenous knowledge, and belief that the residents of Healdsburg are the true experts of their community. We see ourselves as a guide and partner who will help bring out the voices and ideas that have been historically marginalized due to race, gender, sexuality, and other forms of oppression that are products of colonialism. We have a successful track record of achieving this in our own communities, as well as with school districts, health, and community organizations throughout northern California and the nation.

Sincerely,
Curtis Acosta, Ph.D.

Founder and Executive Director
Acosta Latino Learning Partnership & Acosta Educational Partnership

9.A.b
Packet Pg. 240 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
2 Statement of Understanding.

The City of Healdsburg, as many communities around the country, has begun a dialogue that has ignited a desire to identify whether and how Black, Indigenous, and People of color (BIPOC) are marginalized and excluded from meaningfully participating in city and community life. This signals a recognition that it is important to acknowledge the contributions of their diverse residents including non-English speaking residents and populations from minoritized racial, ethnic, and cultural backgrounds. The city appears to understand that jurisdictions thrive when they actively work to celebrate their multiethnic heritage and ensure that diverse communities are well-represented in policy discussions within city and community life. A more inclusive community will ensure equity by promoting efforts aimed at combating racism, welcoming and celebrating diversity in the community, promoting safe, sanitary, and affordable housing.

Additionally, such a community will empower residents to participate meaningfully in city services and local government structures, advance social justice, and encourage awareness and understanding of systemic influences on opportunities and limitations.

With these guiding principles in mind, the goal of this project is to assist the city in establishing a realistic and achievable roadmap towards a more inclusive city government structure. The initial assessment process in Phase 1, will include data gathering through existing city resources and processes, such as the general plan update process and existing planning documents. Through these resources, ALLP can create a diversity, equity and inclusion needs assessment within the city government structure and within the community more broadly.

This will be supplemented with strategically planned and executed public participation efforts (Healdsburg Community Encuentros) that will comply with all local and state sunshine and transparency laws but also go further than simple box checking to be truly inclusive. This will include scheduling meetings on evenings and weekends when applicable. These will be hosted and facilitated in English and Spanish and other translations will be arranged and provided when needed. Efforts will be made to provide childcare options and extensive advertising will include canvassing low participation areas with community appropriate and culturally responsive materials. In addition, ALLP will expand upon the initial public participation efforts by facilitating Healdsburg Community Encuentros focusing on critical issues of diversity, equity, and inclusion that impact Healdsburg residents. We imagine co-constructing and facilitating these events with local individuals who have stories and expertise that will authentically convey the critical importance on numerous issues of diversity, equity, and inclusion. A potential list of topics can be found on our slide deck.

These community gatherings will enhance the project by providing insight into the scope of the problem, mission and agenda setting, as well as identifying the priorities

9.A.b
Packet Pg. 241 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
3 of the community. To summarize, this process will be informed by input from city and community leaders and will include a thorough analysis of existing conditions, an extensive review of previous reports, data, and existing industry standards in regard to diversity, equity and inclusion within local government. To ensure ongoing community involvement and feedback loops, we will engage as many standing committees and community groups as possible in addition to local grassroots initiatives.

Narrative Highlights of Proposal Action Phases
Phase 1
We envision a minimum of 3 town halls that range in format in order to be inclusive of the diversity of lifestyles, responsibilities, and cultures that are the fabric of the City of Healdsburg. This will include 2 traditional town halls (one in English and another Bilingual English and Spanish), as well as at least 1 cafecito type event that will be specifically designed for the Spanish speaking community. After conferring with Corazón Healdsburg and other advocates and members of the Latinx community, we would like to explore alternative formats for Community Encuentros in order to engage residents who have been historically excluded from civic forums.

Phase 2 Healdsburg Community Encuentros
This past summer, my associates and I were able to visit Healdsburg on Tuesday.

We were immediately taken by the energy of the music and fellowship that was on display at “Tuesdays on the Plaza.” We also were aware that the audience was not a mirror image of the demographics of Healdsburg, especially the growing Latinx population. I was aware that earlier in the summer there were musical artists who attracted that segment of the community, but what I saw was potential for something that could bring people together in a way where they could experience and learn deeply about their neighbors. By integrating events such as “Tuesdays on the Plaza” with programming that reflects the diversity of Healdsburg and the critical equity issues that the community is facing, we believe a new culture of dialogue and action can be created that will be sustainable for the City of Healdsburg, far beyond the length of our work with the city.

Informed by Community Encuentros that we will facilitate in Phase 1, our plan is centered around the concept of building a community culture of In Lak’ech through public forums, presentations, and events that we call Healdsburg Equity Encuentros.

These community education events will be offered throughout the spring and summer of 2022, culminating with an event facilitated by the youth of Healdsburg in the early fall.

We know from prior experiences in facilitating similar events in Tucson, Arizona and

9.A.b
Packet Pg. 242 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
4 Napa, California that Encuentros are an authentic way to center the history, experiences, and voices of the BIPOC community, minoritized populations, and other marginalized and disenfranchised groups. The Healdsburg Equity Encuentros will be an opportunity to introduce In Lak’ech as a framework for equity to the wider Healdsburg community.

Since we are simultaneously working with the students Healdsburg Unified School District in 2022, we imagine that our last Equity Encuentro will be facilitated by Healdsburg youth in the Fall.

Simultaneously, ALLP will co-construct with a qualitative and/or quantitative study with local stakeholders, where the residents of Healdsburg give voice to issues of equity and an assessment of priority areas and opportunities for transformation. The intention of the study is for providing baseline data that can inform future work, as well as establish benchmarks for future studies in the effectiveness of equity initiatives.

Housing Consultation and Plan
The California Housing Element Law mandates that state and local governments collaborate on facilitating improvements and development of housing at all income levels in the community. And even though communities statewide participate in this process every few years, the state continues to struggle with meeting its housing obligations to its citizens. While ALLP understands its role as being supplementary to the housing element consultants, we believe that there is an important role for us to play in this process. In order to advance the principles of diversity, equity, and inclusion in this process we propose supporting the public engagement efforts of the housing element consultants so that they can effectively reach every economic segment of the community, specifically those that are members of historically under-represented and marginalized communities.

This so that the city can be compliant with Government Code 65583(c)(9) which states that a housing element process will, “[i]nclude a diligent effort by the local government to achieve public participation of all economic segments of the community in the development of the housing element, and the program shall describe this effort” but also because our firm will have been working with this community already and will know what accommodations (if any) they will need/expect. In addition, our role will focus on making sure that the city makes a good faith and transparent effort to affirmatively further fair housing in its housing element. California’s AB 686 which was signed into law in October 2018, states, “Affirmatively furthering fair housing means taking meaningful actions, in addition to combating discrimination, that overcome patterns of segregation and foster inclusive communities free from barriers that restrict access to opportunity based on protected characteristics.” Consistent with these efforts our firm would facilitate public meetings (in addition to those hosted by the housing consultants) to inform residents about the responsibilities of their local government to affirmatively further fair housing and how they can become involved in this process. Finally, the firm

9.A.b
Packet Pg. 243 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
5 will provide constituents with information about how to challenge the housing element through the California Department of Housing and Community Development and/or through legal challenges if there is a Fair Housing Act violation. This will be in collaboration with partners like the Petaluma People Services Center, an organization that hosts the Fair Housing programs for all of Sonoma County and the Western Center on Law and Poverty. In addition, we propose adding a member of the farmworker community to the Housing Element Workgroup. The at-large seats should be filled in a manner that ensures the diversity of the committee and reflects the composition and dynamics of the community.

References:

Glaydon de Freitas Filho
Chief Executive Officer
Corazón Healdsburg
1557 Healdsburg Avenue, Room 14
Healdsburg, CA 95448
Main: +1(707) 615-4567 Direct: +1(707) 615-6005
[email protected]
ALLP has worked with the Corazón Healdsburg staff and board of directors to raise awareness on issues of racial equity, institutional racism, prejudice, and implicit bias, in order to inform their work with the Healdsburg community. We have specifically centered the Latinx community in our work with Corazón, in order to align with their constituencies. We have also introduced the Mayan concept of In Lak’ech, which translates to “tú eres mi otro yo / you are my other me” as a counter narrative to colonialism and racial hierarchies. In Lak’ech emphasizes relationships, interconnectedness, and our common humanity which are values that are foundational to the ethos, mission, and vision for Corazón Healdsburg.

Dr. Diann Kitamura
Superintendent Retired Santa Rosa City School
Next Level Services Consultant - Fagan, Friedman & Fulfrost (707) 975-1666
[email protected]
linkedin.com/in/diann-kitamura-ed-d-73938a8
ALLP is entering our third year working with Santa Rosa City Schools District (SRCSD) in grounding educators in culturally responsive, sustaining, and humanizing education, as well as guiding the development of a comprehensive K-12 Ethnic Studies program. Our partnership with SRCSD began under the progressive and critical vision of Dr. Kitamura,

9.A.b
Packet Pg. 244 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
6 and our common commitment and belief in the community cultural wealth of all students, especially students of color and other marginalized youth. To date, we have provided professional development to nearly 200 educators in SRCD, and although Dr. Kitamura has since retired, ALLP continues to be an essential part of the equity initiatives and policies at SRCSD.

Alea Tantarelli
Program Planning and Evaluation Analyst
Sonoma County Department of Health Services
[email protected]
Since 2020, ALLP has been a contracted partner with the Sonoma County Department of Health Services to raise awareness regarding racial equity by facilitating county wide workshops where we used Indigenous epistemologies as a framework for developing equity plans that center BIPOC and other marginalized communities. In addition to our county wide events, we have also assisted local Health Action chapters throughout Sonoma county by facilitating workshops that address the history of institutional racism, prejudice, and bias in health and education policies that have fostered the current inequalities and inequities found in communities throughout California and the nation.

ALLP Key Personnel
Curtis Acosta, Ph.D – (520) 891-7327
Dr. Curtis Acosta was a high school teacher for nearly 20 years in Tucson, where he developed and taught Chicanx/Latinx Literature classes for the renowned Mexican American/Raza Studies (MARS) program in the Tucson Unified School District. He is an award-winning educator who has been a national voice in education for over a decade.

Before the state of Arizona enacted a law that would later be found unconstitutional in Federal District Court, MARS was one of the most successful educational programs in regard to academic outcomes in the history of the United States. MARS was not only transforming Tucson, Arizona, but also was a key contributor to the current K-12 Ethnic Studies movement that inspired the recent California high school Ethnic Studies graduation requirement recently signed by Governor Gavin Newsom.

Dr. Acosta has been featured in the documentaries Precious Knowledge and Dolores, and his teaching also received profiles on The Daily Show with John Stewart, CNN, PBS, The New York Times, and The Los Angeles Times amongst many other media outlets. In 2012, Curtis was named one of the “Top 10 Up and Coming Latinos in US Politics” by the Huffington Post. He has been fortunate to have articles published in Voices in Urban Education, The English Journal, Journal of Language & Literacy,

9.A.b
Packet Pg. 245 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
7 Multicultural Perspectives, and The Journal of Education Controversy. As well as chapters in the books, Educational Courage: Resisting the Ambush on Public Education, Rethinking Sexism, Gender, and Sexuality, Rethinking Ethnic Studies, and Critical Pedagogy for Healing.

He is also the founder of Acosta Latino Learning Partnership and Acosta Educational Partnership consultation firms. For nearly a decade, ALLP and AEP have lead the way in Ethnic Studies and humanizing professional development for educators across the country. In addition to his work with school districts and educators, AEP has worked with health officials and non-profit organizations in their efforts to transform their organizations regarding diversity, equity, and inclusion.

Dr. Acosta grew up as a biracial youth in the Bay Area which fueled his love for cultural and linguistic blending and plurality that became the foundation for his future life as an educator. He is a proud Distinguished Alumnus of Willamette University in Salem, Oregon, where he received his Bachelor of Arts degree. He later obtained a Master’s of Arts and Ph.D. in Language, Reading, and Culture from the University of Arizona in Tucson. He is currently an Assistant Professor in Teaching, Learning, and Sociocultural Studies and Director of the M.Ed. in Secondary Education, Alternative Path program at the University of Arizona.

Deyanira Nevarez Martinez, Ph.D., MSGIST
Deyanira Nevarez Martinez has a Ph.D. in Urban and Environmental Planning and Policy from the University of California, Irvine. She is currently a faculty member in the Department of Urban and Regional Planning in the School of Planning, Design and Construction at Michigan State University. She has a Master of Science in Planning from the College of Architecture, Planning, and Landscape Architecture at the University of Arizona and a Master of Science in Geographic Information Systems Technology from the Department of Geography also at the University of Arizona.

She has worked for the public and non-profit sectors. From 2009 to 2010 she worked for U.S. Congressman Raul M. Grijalva before becoming the project director for Save Ethnic Studies, Inc. to assist in the fight against Arizona’s ban on Mexican American Studies. Additionally, she has served as the Arizona State Coordinator for Mi Familia Vota Education Fund.

As a housing consultant, Dr. Nevarez Martinez has worked on housing program development with the Ki:Ki Association. The Ki:Ki Association (TOKA) is the housing authority of the Tohono O’odham nation. Dr. Nevarez Martinez worked with Community Development Manager Arthur Lopez to create a small homeowner repair program when the association realized that credit score issues were preventing homeowners on the reservation from fixing minor issues in their homes. In addition, they recognized that

9.A.b
Packet Pg. 246 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
8 there was a need for loans smaller than $10,000 for this purpose. TOKA wanted to prevent tribal members from having to turn to payday lenders who often fill the gap for small loans. This contract tasked Dr. Nevarez Martinez with identifying the need and desire for such a program, developing a program structure and application process, and a plan for program evaluation. In addition, Dr. Nevarez Martinez trained association staff on program procedures and providing education and ongoing support for existing homeowners in efforts to repair and maintain the homes they occupy.

In addition, Dr. Nevarez Martinez provided subject matter expertise and technical assistance in the creation of the homeowner repair program which included support in developing program services, policies and procedures, programmatic strategies, and evaluation of the program. The initial efforts included the facilitation of a focus group supplemented with a survey. These were conducted in efforts to identify the opinions of the community on the necessity, potential goals, and outcomes of such a program on the Tohono O’odham Nation. The program was created with the findings in mind while acknowledging the ability and capacity of TOKA to deliver the service. Finally, a media outreach and evaluation plan were put in place.

In her academic work Dr. Nevarez Martinez’ research focuses on the role of the state in homelessness and housing precarity. A major theme in her work is the criminalization of poverty in the United States. Additionally, her work has looked at issues of gentrification, racial equity in land-use and transportation, racial segregation, and bail reform. For her expertise she has been asked to serve as an expert witness on issues of homelessness in Southern California.

Carlos Hagedorn, M.A.

Carlos Hagedorn is a Xicano-Filipino teacher activist who was raised with the values of social justice and love for the community. A youth developer for the past 20 years, Carlos has worked with elementary, middle, high school, and college students in San Francisco, New York City, and the Napa Valley. He was Co-founder and Executive Director of the Legacy Youth Project (LYP), a 5-12th grade ethnic studies youth program dedicated to supporting at-promise youth of the Napa Valley. The Legacy Youth Project was an Ethnic Studies and social justice leadership program that was committed to the healing, transformation, and liberation of Napa Valley youth. During their transformative time in Napa, LYP youth had a 100% graduation rate and 91% of their students enrolled in college. The LYP heartwork model has been nationally recognized and featured in the documentary, The Mask You Live In.

Mr. Hagedorn also teaches courses in Ethnic Studies in the College of Ethnic Studies at San Francisco State University, Sonoma State University, Napa Valley College, and in Social Justice and Community Organizing at Prescott College in Arizona.

Carlos is a co-founder of the grassroots organization, Napa Valley Ethnic Studies

9.A.b
Packet Pg. 247 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Acosta Latino Learning Partnership & Acosta Educational Partnership https://www.acostaeducationalpartnership.com/
[email protected]
9 Advocates and Napa Valley Dream Team. Additionally, he has engaged in extensive international education and solidarity work in Cuba, El Salvador, and Venezuela. Carlos holds a B.A. in Raza Studies and an M.A. in Ethnic Studies from San Francisco State University. His research interests are at the intersection of youth development and community organizing through Ethnic Studies programming.

Potential Additional AEP Personnel
Miriam Romero - https://www.acostaeducationalpartnership.com/miriam.html Orlando Carreón, Ph.D. - https://www.acostaeducationalpartnership.com/orlando.html Patricia Acosta - https://www.acostaeducationalpartnership.com/patricia.html Engagement Timeline – Please See PDF of Slide Deck
Cost/Budget – Please See PDF of Slide Deck
Glossary – Please See PDF of Slide Deck

9.A.b
Packet Pg. 248 Attachment: Acosta - City of Healdsburg DEI Proposal (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Diversity, Equity, and Inclusion
Proposal for the
City of Healdsburg
Acosta Latino Learning Partnership
October 24, 2021

9.A.c
Packet Pg. 249 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) ALLP Team
Dr. Deyanira Nevarez Martínez
Dr. Curtis Acosta
Carlos Hagedorn

9.A.c
Packet Pg. 250 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Healdsburg
Community
Encuentros
DEI
Assessment
Project
Healdsburg
Equity
Encuentros
3-5 Year DEI Plan
w/ Stakeholders
Project Cycle of
Reflective Action

9.A.c
Packet Pg. 251 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Equity Encuentros
Due to our strength as an organization in bringing communities together to learn deeply about systemic barriers that impede equal opportunities for everyone, ALLP will model a culture of equity and inclusion for the community by providing education events called Healdsburg Community Encuentros.

We imagine co-constructing and facilitating with local individuals who have stories and expertise that will authentically convey the critical importance on numerous issues of diversity, equity, and inclusion.

We believe that Community Encuentros will become a tradition that is sustained beyond the involvement of ALLP and the span of this proposal.

9.A.c
Packet Pg. 252 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) “I Never Learned This In School”: A Local History of
Inequality and Disenfranchisement
In Lak’ech: You Are My Other Me / Tú Eres Mi Otro Yo
as a Framework for Equity. (Indigenous?)
Community & Cultural Wealth of Healdsburg
Exploring Local Personal Stories that tie into the
theme of “You Belong Here”
Navigating Systems: School System, Physical/Mental
Health, Employment, and Housing
ALLP and Healdsburg Youth Facilitated Equity
workshop - Fall 2022
Spring and Summer 2022
Fall 2022
Potential Equity
Encuentros

9.A.c
Packet Pg. 253 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) DECEMBER 2021-
JANUARY 2022

FEBRUARY
2022

SPRING -
SUMMER 2022
FALL 2022

FALL -WINTER
2022
SPRING
2023 Preparation meetings
with City of
Healdsburg officials,
community advocacy
groups, and other
public stakeholders
Healdsburg
Community
Encuentros
Consultation and
Development of 3-5 Year
DEI Plan with City of
Healdsburg officials,
community advocacy
groups, and other public
stakeholders and Housing
Plan Consultation.

Public
Participation
Encuentros/
Community Needs
Assessment
Youth Facilitated
Community
Encuentro
Preparation of and
Completion of Final
Report

PROJECT TIMELINE
City of Healdsburg

9.A.c
Packet Pg. 254 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Budget
Track Description Cost
Planning and Meeting w/
City officials, key
stakeholders
• 120 hours (8 hours per month for 15 months)
• Consultant fees at $150/hour
$18,000.00
Outreach & Marketing • Social Media, printing cost, mailing cost, listserv, etc.
$5,000.00
Facilitation of
Encuentros
• 20 hours of facilitation
• $1,000 per hour
$20,000.00
Miscellaneous
Encuentro Costs
• Rental fees, meal and beverage cost, office
supplies, technology cost
• 10 workshops X $800 per event
$8,000.00
Assessment Design,
Analysis, & Final Report
• Person/s responsible for assisting the design
and measurement of the collective research.
• Syntheses of collected project data in its entirety
• 30 hours
• Consultant fees at $100/hour
$3,000.00
Travel • Cost of flights, car rental, lodging, and expenses for multiple consultants
• 15 trips
$20,000.00
Total $74,000

9.A.c
Packet Pg. 255 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) Glossary
Cafécito - A Spanish word for an informal, personal
meeting over coffee.

Encuentro - A Spanish word that translates to
“gathering" or “meeting.”
Epistemology - the theory of knowledge, especially
with regard to its methods, validity, and scope.

Epistemology is the investigation of what
distinguishes justified belief from opinion.

Equity - The state, action, or principle of treating
people fairly in accordance with different needs.

Racial Equity - When a person’s race can predict their
social, economic and political opportunities and
outcomes

9.A.c
Packet Pg. 256 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation) In Lak Ech
- Ancient Mayan Philosophy
Tú eres mi otro yo / You are my other me.

Si te hago daño a ti / If I do harm to you,
Me hago daño a mí mismo / I do harm to myself;
Si te amo y respeto / If I love and respect you,
Me amo y respeto yo/ I love and respect myself.
-Luis Valdez

9.A.c
Packet Pg. 257 Attachment: ALLP DEI Healdsburg Proposal Slide Deck (3489 : Diversity, Equity and Inclusion - Acosta Presentation)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Seek direction from Council regarding the transition of the existing Reach Code for the 2022 building code cycle.

PREPARED BY: Terry Crowley, Utilities Director
STRATEGIC INITIATIVE(S):

Pursue Initiatives that Promote Environmental Stewardship RECOMMENDED ACTION(S):

Provide direction to staff regarding the requirement of building electrification in new buildings during the upcoming 2022 building code cycle
COMMUNITY ENGAGEMENT/OUTREACH:

During the development and adoption of the City’s current reach-code, several public meetings were held allowing for public comment. The City Council may wish to request additional outreach from residents, builders, or subject matter experts in advance of finalizing a policy for the upcoming building code cycle.

BACKGROUND:

During the November 22, 2021, Council Meeting, the City Council asked to agendize the City’s current reach code. This staff report is intended to provide a brief overview of the City’s current reach-code and potential options to achieve reductions in GHG emissions related to new buildings.

The State requires cities adopt various building code standards. Cities may also adopt “reach codes,” which impose additional efficiency or climate standards over and above the State requirements. In 2019, the City Council adopted a reach-code to reduce GHG emissions associated with new construction. That policy prohibited the use of natural gas in new buildings with limited exception. The prohibition applies to building heat and hot water heating, which tend to be the largest users of natural gas. The policy made limited exceptions for cook-tops, fireplaces, and pool heating systems.

Reach codes are effective in reducing GHG emissions when consumption of electric power produces less GHG emissions than simply burning natural gas. The City of Healdsburg’s power

9.B
Packet Pg. 258
sources are predominantly carbon-free or low-carbon allowing for GHG reductions through building electrification. Estimated savings from the 2019 reach-code are expected to exceed 80 metric-tons of CO2 (MTCO2) per year. In comparison the City’s electric garbage truck is estimated to avoid 65 MTCO2 per year and the City’s electric bus is estimated to avoid 30 MTCO2.

As the existing reach-code was adopted in conjunction with the 2019 three-year building code cycle, the City will need to either revise and re-adopt the reach-code or employ other policies should we wish to continue to reduce GHG emissions related to new construction.

DISCUSSION/ANALYSIS:

As stated, the City’s existing reach-code will expire with the current building code cycle at the end of 2022. To continue to reduce GHG emissions assicoated with new buildings, the City will need to re-adopt the current reach code, adopt a revised code, or consider alternate policies.

Developing a reach code requires scoping and development of the draft ordinance, proving costeffectiveness of the proposed code, and gaining approval from the California Energy Commission (CEC). To complete these and other related tasks requires starting immediately.

Starting now will allow for Council consideration of a replacement reach-code in August of 2022 and CEC approval in December of 2022. This timing is critical as it assures the replacement reach-code and new building-codes align and both go into effect on January 1, 2023. If adopted, the replacement reach-code would remain in place until December 31, 2025.

As mentioned, a key part of the implementation of the reach-code is to study the cost effectiveness over the expected life of a building. These studies have already begun statewide and include several building types for residential and commercial buildings. To account for Healdsburg’s lower energy costs, these statewide studies will need to be adjusted from the relatively higher energy costs of investor-owned utilities and community choice aggregators.

As an alternative to a replacement reach-code, other cities have implemented mandates or natural-gas bans to effect building electrification. A notable example is the City of Petaluma and the implementation of an “All-Electric Construction in Newly Constructed Buildings” ordinance.

Petaluma’s All-Electric ordinance prohibits the use of any natural-gas or propane in all new buildings or substantially remodeled buildings. Petaluma’s All-Electric ordinance does allow for technical exemptions where technology gaps exist but does not include a predetermined list of exempt appliances such as Healdsburg’s current exemptions for gas-fireplaces and cook-tops. A benefit of this approach is that the ordinance would not expire with the building cycle.

The table below provides a high-level overview of options for Council’s consideration. The first is the status-quo and would take the existing reach code and move it forward into the next building cycle. The second option would be to revise the existing reach code by eliminating prescribed exemptions. The third option would develop a natural-gas and propane ban for new buildings. It is important to note that options two and three effect the same GHG reductions as they both prohibit the use of natural gas but allow technical exemptions where justified and with required pre-wiring to facilitate future conversions to electric.

9.B
Packet Pg. 259
Move existing reach-code
forward into next building
cycle (status quo)
Remove prescribed
exemptions from existing
Reach Code
Implement a Natural Gas
Ban for New Buildings
Preserves exemptions for
fireplaces, cooktops, and
swimming pools
Removes exemptions for
fireplaces, cooktops, and
swimming pools
Would not allow prescribed
exemptions
Includes a technical-feasibility
exemption w/ pre-wiring
Includes a technical-feasibility
exemption w/ pre-wiring
Includes a technical-feasibility
exemption w/ pre-wiring
Requires cost effectiveness
study and CEC approval
Only allows cost effective
policies subject to CEC
approval
No requirement for cost
effectiveness
Expires with the building code
cycle
Expires with the building code
cycle
Would not expire without
further Council action
Currently in effect and would
continue through the next
building cycle
Would go into effect January
1, 2023
Would go into effect 30-days
after second reading.

During the February 7
th council meeting, staff is seeking direction from Council regarding the replacement of the current reach-code. This direction should indicate which of the three options Council would like further developed and, more generally, if the City Council would like to pursue a policy that is more restrictive in terms of natural gas use in new construction. From this direction staff will work with consultants to develop a draft policy for Council’s further consideration.

ENVIRONMENTAL STEWARDSHIP:

Healdsburg’s two largest producers of GHG emissions are the transportation sector and the building sector. The current reach-code has reduced GHG emissions associated with new buildings and substantially remodeled buildings. Continuation of a policy to require all-electric buildings will continue in the Council’s goals to reduce GHG emissions and stem climate change.

ALTERNATIVES:

As an alternative the City Council could direct staff to not pursue a replacement for the existing reach-code and rely on state regulations for the control of GHG emissions. As the current and proposed building codes do not entirely require building electrification, this alternative would not achieve the Council’s goals of reducing GHG emissions.

FISCAL IMPACT:

If Council directs staff to develop a replacement reach-code, staff will require support from consultants experienced in the development and implementation of building electrification policies. Costs to develop a replacement reach-code are not expected to exceed $40,000 and are planned to be funded with proceeds from the sale of Cap-and-Trade greenhouse gas allowances.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Environmental Quality Act and Title 14, the California Code of

9.B
Packet Pg. 260
Regulations (“CEQA Guidelines”), Section 15378(b)(2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.

ATTACHMENT(S):

Healdsburg Existing Reach Code - Ord 1196
Petaluma Natural Gas Ban

9.B
Packet Pg. 261

CITY OF HEALDSBURG
ORDINANCE NO. 1196

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING TITLE 15 CONSTRUCTION
CODES CHAPTER 15.04 OF THE HEALDSBURG MUNICIPAL

CODE TO ADOPT A LOCAL REACH CODE
WHEREAS, greenhouse gas accumulation in the atmosphere as the result of human activity is the primary cause of the global climate crisis; and WHEREAS, the State of California enacted Senate Bill (SB) 32 to require greenhouse gas emissions to be reduced to 40 percent below 1990 levels by 2030 and Governor Brown issued Executive Order B-55-18 establishing a statewide target of carbon neutrality by 2045; and WHEREAS, on October 7, 2019, the City Council of the City of Healdsburg passed Resolution No. 120-2019 declaring a climate emergency, and joins a nationwide call for a just transition away from fossil fuels; and
WHEREAS, on October 21, 2019, the City Council of the City of Healdsburg reviewed and considered Reach Code options and provided direction to staff to proceed in development of an all-electric Reach Code with exceptions; and
WHEREAS, in order to achieve carbon neutrality, the burning of fossil fuels new sources of greenhouse gas emissions must be substantially reduced or eliminated; and WHEREAS, the California Building Standards Code, Title 24 of the California Code of Regulations, is updated every three years by the California Energy Commission (CEC) and the California Building Standards Commission (CBSC), and the most recent edition was published July 1, 2019, and will be effective throughout California January 1, 2020; and WHEREAS, Part 6 of Title 24, called the California Energy Code, establishes energy standards for all buildings constructed in California; and WHEREAS, in addition to enforcing the Title 24 standards, local jurisdictions are authorized by Health & Safety Code sections 18941.5, 17958.5, and 17958.7 to adopt local ordinances that change or are more restrictive than the minimum standards defined by Title 24 when deemed reasonably necessary because of local climatic, geologic, or topographic conditions; and

9.B.a
Packet Pg. 262 Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification) Ordinance No. 1196

Page 2 ends

WHEREAS, the City Council of the City of Healdsburg finds that each of the amendments, additions and deletions to the California Energy Code contained in this Ordinance are reasonably necessary because of the local climatic and geologic conditions described in Section 2; and WHEREAS, local governments may adopt energy conservation or energy insulation standards that differ from the California Energy Code with California Energy Commission approval, provided that local governments demonstrate, pursuant to Public Resources Code Section 25402.1(h)(2), that the requirements of their proposed standards are cost effective and do not result in buildings that consume more energy than is permitted by Title 24; and WHEREAS, the California Codes and Standards Reach Code Program has identified specific modifications to the 2019 State Energy Code for each climate zone that are cost effective; and
WHEREAS, the City of Healdsburg, through TRC Advanced Energy, has performed an additional cost effectiveness analysis, as required by the California Energy Commission for the local amendments to the California Energy Code contained in this Ordinance, which analysis is available and on file with the City Clerk and has been considered by the City Council in connection with the adoption of this Ordinance, and
WHEREAS, based upon these analyses, the local amendments to the California Energy Code contained in this ordinance are cost effective and will require buildings to be designed to consume no more energy than permitted by the California Energy Code.

NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg ordains as follows:

SECTION 1: PURPOSE
The purpose of this chapter is to modify the applicable provisions of the 2019 State Energy Code (Title 24, Part 6) of the California Code of Regulations that apply to newly constructed buildings, and to enhance long-term public health and welfare by contributing to the overall reduction greenhouse gas emissions associated with natural gas transport and combustion. The energy standard provisions referenced in this chapter are designed to achieve the following objectives:
(1) Reduce consumption of natural gas in the City of Healdsburg; (2) Reduce the risks associated with transporting natural gas in City of Healdsburg; (3) Reduce greenhouse gas emissions associated with use of natural gas; (4) Improve indoor air quality and occupant health;
(5) Ensure that newly constructed buildings meet the efficiency standards for electric construction set forth in the state energy codes.

9.B.a
Packet Pg. 263 Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification) Ordinance No. 1196

Page 3 ends

SECTION 2. FINDINGS
The City of Healdsburg incorporates the findings above by reference and adopts these additional findings.

1. Human activities, such as burning natural gas to heat buildings, releases greenhouse gases into the atmosphere and causes an overall increase in global average temperature. An increase in global average temperatures causes more extreme and frequent weather events.

Reducing the number of gas fueled appliances will reduce the amount of natural gas that is burned, thus reducing the amount of greenhouse gases emitted into the atmosphere.

2. The City is in Climate Zone 2 as established in the 2019 California Energy Code.

The City, on average, experiences an approximate annual rainfall of 40 inches. This rainfall can normally be expected between October and April. During the winter months, the City may experience periods of heavy rain, which causes local flooding, erosion and contributes to slope instability. Severe flooding events have already resulted in damage to City infrastructure including significant flooding in downtown in December 2014 and flooding of the wastewater treatment plant in February 2019.

3. The City of Healdsburg is prone to drought conditions in which extended periods of time with little to no precipitation has led to decline in available water supplies. The most recent drought in California lasted from 2011 to 2017 causing Healdsburg to pass mandatory water conservation measures through January 2017. Droughts may dry out wildland vegetation, potentially increasing the risk of wildfire.

4. The City of Healdsburg is subject to ground tremors from seismic events, as the City is located in an active seismic area, near the Rodgers Creek, Maacama, and San Andreas fault lines, where there is a high risk of earthquakes. The elimination of natural gas appliances in new dwellings would reduce the hazards associated with gas leaks during seismic events.

5. The City of Healdsburg is situated along a wildland-urban interface and has moderate to high wildfire hazard severity zones surrounding the City limits and is extremely vulnerable to wildfires and firestorms. Human activities releasing greenhouse gases into the atmosphere cause increases in worldwide average temperature, drought conditions, dry vegetative fuel, and length of fire seasons—all of which contribute to the likelihood and consequences of wildfire. Healdsburg experienced threatening fires during the 2017 Pocket and Tubbs Fire and 2019 Kincade Fire.

These climatic and geologic conditions, along with the greenhouse emissions generated from structures in both the residential and nonresidential sectors, requires local amendments to the

9.B.a
Packet Pg. 264 Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification) Ordinance No. 1196

Page 4 ends

energy standards for building construction established in the 2019 California Buildings Standards Code.

SECTION 3: APPLICABILITY
The provisions of this chapter shall apply to all construction projects defined below as a “newly constructed buildings.”
SECTION 4: CODE AMENDMENTS
Chapter 15.04, “Construction Codes” is hereby amended to read as follows (additions by the City are underlined):

Section 15.04.080 California Energy Code amendments.

Subchapter 1, Section 100.0(e)2A – Scope, is amended to read as follows:

2. Newly constructed buildings.

A. All newly constructed buildings. Sections 110.0 through 110.12 apply to all newly constructed buildings within the scope of Section 100.0(a). In addition, newly constructed buildings shall meet the requirements of Subsections B, C, D or E, as applicable; and shall be All-Electric Buildings as defined in Section 100.1(b).

Exception 1: All newly constructed buildings may contain natural gas cooking appliances, direct vent, sealed-combustion type fireplace, and pool/spa systems and equipment .

Exception 2: Dwelling units, accessory, that are attached to the primary dwelling unit
Conditional Exception 3: Exception for Essential Service buildings and public facilities where natural gas is necessary to meet the requirements of other permitting agencies or is demonstrated to be necessary for the purpose of protecting public health, safety and welfare. Applicant must provide third party verification that the electric requirement is not cost effective and is not feasible.

Conditional Exception 4: Non-residential buildings may apply to the Utility Director for an exception to install gas-fueled appliances.

The Utility Director shall grant this exception if they find one or more the following:

9.B.a
Packet Pg. 265 Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification) Ordinance No. 1196

Page 5 ends

1. There is a business-related necessity to use a natural gas fuel source;

2. There is a prove need for a natural gas appliance due to public health or public safety reasons;

3. This need cannot be reasonably achieved with an electric fuel source compliance with the pre-wiring requirements of Note 1 is feasible for the appliance subject to the requested exception.

The applicant may appeal the Utility Director’s decision pursuant to the appeal procedure in Chapter 2.36 of the Healdsburg Municipal Code.

Note 1: If natural gas appliances are used pursuant to any of the above exceptions, natural gas appliance locations must be electrically pre-wired for future electric appliance installation as technically feasible. They shall include the following:

1. A dedicated circuit, phased appropriately, for each appliance, with a minimum amperage requirement for a comparable electric appliance (see manufacturer’s recommendations) with an electrical receptacle or junction box that is connected to the electric panel with conductors of adequate capacity, extending to within 3 feet of the appliance and accessible with no obstructions.

Appropriately sized conduit may be installed in lieu of conductors;

2. Both ends and along exposed portions of the unused conductor or conduit shall be labeled with the words “For Future Electric appliance” and be electrically isolated;

3. A reserved circuit breaker space shall be maintained in the electrical panel for the branch circuit and appropriately labeled for each circuit, an example is as follows (i.e “For Future Electric Range;”) and

4. All electrical components, including conductors, receptacles, junction boxes, or blank covers, related to this section shall be installed in accordance with the California Electrical Code.

Note 2: If any of the above exceptions are granted, the Building Official shall have the authority to approve alternative materials, design and methods of construction or equipment per California Building Code Section 104.

Subchapter 1, Section 100.1(b) is modified by adding the following definitions:

ALL ELECTRIC BUILDING: is a building that has no natural gas or propane plumbing installed within the building, and that uses electricity as the source of energy for its space

9.B.a
Packet Pg. 266 Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification) Ordinance No. 1196

Page 6 ends

heating, water heating, cooking appliances, clothes drying appliances, and decorative appliances. All Electric Buildings may include solar thermal pool heating.

DWELLING UNIT ACCESSORY: As defined in Section 20.28.310 of the Healdsburg Municipal Code.

Subchapter 2, Section 110.2 – Mandatory Requirements for Space-Conditioning Equipment, is modified as follows:

Any space-conditioning equipment listed in this section, meeting the requirements of section 100.0 (e)2A, may be installed only if the manufacturer has certified to the Commission that the equipment complies with all the applicable requirements of this section.

Subchapter 2, Section 110.3 – Mandatory Requirements for Service Water-Heating Systems and Equipment, is modified as follows:

Any service water-heating system or equipment, meeting the requirements of section 100.0 (e)2A, may be installed only if the manufacturer has certified that the system or equipment complies with all of the requirements of this subsection for that system or equipment.

Subchapter 2, Section 110.5 – Natural Gas Central Furnaces, Cooking Equipment, Pool and Spa Heaters, and Fireplaces: Pilot Lights Prohibited, is modified as follows:

Any natural gas system or equipment, meeting the requirements of Section 100.0 (e)2A, listed below may be installed only if it does not have a continuously burning pilot light:

SECTION 3: ENVIRONMENTAL COMPLIANCE
The City Council finds, pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15061(b)(3), that this ordinance is exempt from the requirements of CEQA on the grounds that these standards are more stringent than the State energy standards, there are no reasonably foreseeable adverse impacts and there is no possibility that the activity in question may have a significant effect on the environment. This ordinance is also exempt under CEQA Guidelines Section 15308 on the grounds that the City, as a regulatory agency, is authorized to amend the Energy Code and Green Building Standards Code. This ordinance assures the maintenance and protection of the environment by amending the Energy Code and Green Building Standards Code to impose more stringent energy efficiency requirements for future building.

9.B.a
Packet Pg. 267 Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification)

9.B.a
Packet Pg. 268
Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification)

9.B.a
Packet Pg. 269
Attachment: Healdsburg Existing Reach Code - Ord 1196 (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 270
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 271
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 272
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 273
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 274
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 275
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 276
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 277
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 278
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 279
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 280
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 281
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 282
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 283
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 284
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

9.B.b
Packet Pg. 285
Attachment: Petaluma Natural Gas Ban (3467 : Reach Code - Building Electrification)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: February 7, 2022
SUBJECT: Appointments of the City Selection Committee and Mayors' and Councilmembers' Association Board of Directors
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Review letters of interest for the various Boards and Commissions and by motion, direct the Mayor or his Alternate on how to vote at the City Selection Committee and Sonoma County Mayors’ and Councilmembers’ Association Board meeting on February 10, 2022 via Zoom.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

The City of Healdsburg is a member of the Sonoma County City Selection Committee and the Sonoma County Mayors’ and Councilmembers’ Association. Each body appoints members to various regional Boards and Commissions.

DISCUSSION/ANALYSIS:

At the February 10, 2022 meeting, the City Selection Committee and the Mayors’ and Councilmembers’ Board of Directors will be considering filling vacancies on various boards and commissions. The vacancies and interested persons are as follows:

City Selection Committee Appointments:

1. Airport Land Use Commission – To fill the vacated seat of Jack Tibbetts (Santa Rosa) term (expires May 2023)
No letters were received for this specific opening.

9.D
Packet Pg. 286
Sonoma County Mayors’ and Councilmembers’ Board of Directors Appointments:

1. Sonoma County Agricultural Preservation & Open Space District Citizens Advisory Committee - One position, to fill the vacated seat of Ariel Kelley (Healdsburg). Term expires two years from appointment.

One letter received by Mayor Osvaldo Jimenez (Healdsburg).

Copies of the letters of interest are attached.

It is also recommended that if late nominations are received or if the City Selection Committee or MC Board recommends alternates, that the City Council authorize the Mayor or his designated representative, the authority to vote on these late nominations or recommendations at the City Selection Meeting or MC board meeting.

ENVIRONMENTAL STEWARDSHIP:

Not Applicable.

ALTERNATIVES:

No alternatives are proposed.

FISCAL IMPACT:

There is no fiscal impact related to the proposed action.

ENVIRONMENTAL ANALYSIS:

ATTACHMENT(S):

Ag and Open Space interest letter

9.D
Packet Pg. 287
January 10, 2022
Sonoma County Mayors’ and Councilmembers’ Association
City of Cotati
Lauren Berges, City Clerk
201 W. Sierra Ave.

Cotati, CA 94931
RE: Vacancy Sonoma County Agricultural Preservation and Open Space District Advisory Committee Letter of Interest
Dear Honorable Mayors and Council Members:

I write to you all to ask respectfully for the consideration to the appointment to the Citizens Advisory Committee of the Sonoma County Agricultural Preservation and Open Space District.

As a long time Latinx/e resident of Sonoma County I have firsthand experience in the important need for preservation of our natural resources and open spaces. With my business entrepreneurship background and as nonprofit consultant I believe I would be a strong asset to serve on this advisory committee.

As board member for more than five years at Healdsburg Forever an Affiliate of Community Foundation Sonoma County, I have experience in how grant programs and funding work together and how interconnected they are in achieving goals for betterment of our community.

As Vice Mayor of Healdsburg, I strongly advocated for affordable housing on two parcels at the Montage development site, a project that included extensive open space, trails, and public access.

In doing so, I dove deeply into CEQA, easements, mixed housing product types, and a 10-year Development Agreement. I believe my firsthand experience in this would be vital for this Committee.

In my time on Healdsburg City Council, I have had to balance the delicate need between, housing development, open space preservation, equity, and economic diversity. My experience in business, the nonprofit sector, civic government, and public service would be well suited and would be meaningful for our broader community in Sonoma County.

CITY OF HEALDSBURG
401 Grove Street
Healdsburg, CA 95448-4723
Phone: (707) 431-3317
Fax: (707) 431-3321
Visit us at www.healdsburg.gov

9.D.a
Packet Pg. 288 Attachment: Ag and Open Space interest letter (3479 : Mayors and Councilmembers appointments 2.10.2022) Sonoma County Agricultural Preservation and Open Space District January 10, 2022

Page 2 ends

Lastly, as a longtime resident of Sonoma County for over 30 years there is no place more beautiful than here in our County. My family comes from a long line of agricultural workers, farmers, and cattle ranchers in Jalisco Mexico. Working with landowners, easements, and preserving the natural wonder of this place is what is calling me to serve on this committee. I would welcome an opportunity in helping to preserve public access for outdoor recreation for many generations to come.

Thank you for your consideration. Please feel free to contact me if you have any questions at [email protected].

Respectfully,
Ozzy Jimenez, Mayor
City of Healdsburg

9.D.a
Packet Pg. 289 Attachment: Ag and Open Space interest letter (3479 : Mayors and Councilmembers appointments 2.10.2022)

Healdsburg City CouncilFebruary 7, 2022

Healdsburg City Council
February 7, 2022