Healdsburg City Council
March 21, 2022

ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Packet Pg. 135 Attachment: Resolution (3540 : Opposition to Initiative 21-0042A1) Stop the Corporate Loopholes Scheme
Deceptive Proposition Allows Major Corporations to Avoid Paying their Fair Share and Evade Enforcement when they Violate Environmental, Health & Safety Laws An association representing California’s wealthiest corporations — including oil, insurance, banks and drug companies — is behind a deceptive proposition aimed for the November 2022 statewide ballot. Their measure would create major new loopholes that allow corporations to avoid paying their fair share for the impacts they have on our communities; while also allowing corporations to evade enforcement when they violate environmental, health, safety and other state and local laws. Here’s why a broad coalition of local governments, labor and public safety leaders, infrastructure advocates, and businesses oppose the Corporate Loophole Scheme:

Gives Wealthy Corporations a Major Loophole to Avoid Paying their Fair Share - Forcing Local Residents and Taxpayers to Pay More • The measure creates new constitutional loopholes that allow corporations to pay far less than their fair share for the impacts they have on our communities, including local infrastructure, our environment, water quality, air quality, and natural resources – shifting the burden and making individual taxpayers pay more.

Allows Corporations to Dodge Enforcement When They Violate Environmental, Health, Public Safety and Other Laws
• The deceptive scheme creates new loopholes that makes it much more difficult for state and local regulators to issue fines and levies on corporations that violate laws intended to protect our environment, public health and safety, and our neighborhoods.

Jeopardizes Vital Local and State Services
• This far-reaching measure puts at risk billions of dollars currently dedicated to critical state and local services.
• It could force cuts to public schools, fire and emergency response, law enforcement, public health, parks, libraries, affordable housing, services to support homeless residents, mental health services and more. • It would also reduce funding for critical infrastructure like streets and roads, public transportation, drinking water, new schools, sanitation, utilities and more.

Opens the Door for Frivolous Lawsuits, Bureaucracy and Red Tape that Will Cost Taxpayers and Hurt Our Communities
• The measure will encourage frivolous lawsuits, bureaucracy and red tape that will cost local taxpayers millions — while significantly delaying and stopping investments in infrastructure and vital services.

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Packet Pg. 136 Attachment: Cal Cities Fact Sheet (3540 : Opposition to Initiative 21-0042A1) Undermines Voter Rights, Transparency, and Accountability • This misleading measure changes our constitution to make it more difficult for local voters to pass measures needed to fund local services and local infrastructure.
• It also includes a hidden provision that would retroactively cancel measures that were passed by local voters — effectively undermining the rights of voters to decide for themselves what their communities need.
• It would limit voter input by prohibiting local advisory measures, where voters provide direction to politicians on how they want their local tax dollars spent.

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Packet Pg. 137 Attachment: Cal Cities Fact Sheet (3540 : Opposition to Initiative 21-0042A1) The Taxpayer Protection and Government Accountability Act Initiative No. 21-0042A1
January 21, 2022
Summary: The measure limits the voters’ input, adopts new and stricter rules for raising taxes and fees, and makes it more difficult to hold state and local law violators accountable.

Limiting Voter Authority and Accountability
• Limits voter input. Prohibits local voters from providing direction on how local tax dollars should be spent by prohibiting local advisory measures. • Invalidates Upland decision that allows majority of local voters to pass special taxes. Taxes proposed by the Initiative are subject to the same rules as taxes placed on the ballot by a city council. All measures passed between January 2022 and November 2022 would be invalidated unless reenacted within 12 months.

Restricting Local Fee Authority to Provide Local Services • Franchise fees. Sets new standard for fees and charges paid for the use of local and state government property. The standard may significantly restrict the amount oil companies, utilities, gas companies, railroads, garbage companies, cable companies, and other corporations pay for the use of local public property. Rental and sale of local government property must be “reasonable” which must be proved by “clear and convincing evidence.”
• Except for licensing and other regulatory fees, fees and charges may not exceed the “actual cost” of providing the product or service for which the fee is charged. “Actual cost” is the “minimum amount necessary.” The burden to prove the fee or charge does not exceed “actual cost” is changed to “clear and convincing” evidence.

Restricting Authority of State and Local Governments to Issue Fines and Penalties for Violations of Law.
• Requires voter approval of fines, penalties, and levies for corporations and property owners that violate state and local laws unless a new, undefined adjudicatory process is used to impose the fines and penalties.

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Packet Pg. 138 Attachment: Cal Cities Legal Analysis (3540 : Opposition to Initiative 21-0042A1) Restricting Local Tax Authority to Provide Local Services • Expanding existing taxes (e.g., UUT, use tax, TOT) to new territory (e.g., annexation) or expanding the base (e.g., new utility service) requires voter approval.
• City charters may not be amended to include a tax or fee. • New taxes can be imposed only for a specific time period. • Taxes adopted after January 1, 2022, that do not comply with the new rules, are void unless reenacted.
• All state taxes require majority voter approval.
• Prohibits any surcharge on property tax rate and allocation of property tax to state.

Other Changes
• No fee or charge or exaction regulating vehicle miles traveled can be imposed as a condition of property development or occupancy.

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Packet Pg. 139 Attachment: Cal Cities Legal Analysis (3540 : Opposition to Initiative 21-0042A1) CaliforniaCityFinance.Com
Fiscal and Program Effects of
Initiative 21-0042A1 on Local Governments
If Initiative 21-0042A1 is placed on the ballot and passed by voters, it will result in:
 Billions of local government fee and charge revenues placed at heightened legal peril. Related public service reductions across virtually every aspect of city, county, special district, and school services especially for transportation, and public facility use.  Hundreds of millions of dollars of annual revenues from dozens of tax and bond measures approved by voters between January 1, 2022 and November 9, 2022 subject to additional voter approval if not in compliance with the initiative.
 Indeterminable legal and administrative burdens and costs on local government from new and more empowered legal challenges, and bureaucratic cost tracking requirements.  The delay and deterrence of municipal annexations and associated impacts on housing and commercial development.
 Service and infrastructure impacts including in fire and emergency response, law enforcement, public health, drinking water, sewer sanitation, parks, libraries, public schools, affordable housing, homelessness prevention and mental health services.

1. Local Government Taxes and Services Threatened
With regard to taxes, Initiative 21-0042A1:
 Prohibits advisory, non-binding measures as to use of tax proceeds on the same ballot. o Voters may be less informed and more likely to vote against measures.  Eliminates the ability of special tax measures proposed by citizen initiative to be enacted by majority voter approval (Upland).
o Because the case law regarding citizen initiative special taxes approved by majority vote (Upland) is so recent, it is unknown how common these sorts of measures might be in the future. This initiative would prohibit such measures after the effective date of the initiative. Any such measures adopted after January 1, 2022 through November 8, 2022 would be void after November 9, 2023.
 Requires that tax measures include a specific duration of time that the tax will be imposed. This seems to require that all tax increases or extensions contain a sunset (end date). o This would require additional tax measures to extend previously approved taxes at additional cost to taxpayers.
 Requires that a tax or bond measure adopted after January 1, 2022 and before the effective date of the initiative (November 9, 2022) that was not adopted in accordance with the measure be readopted in compliance with the measure or will be void twelve months after the effective date of the initiative (November 9, 2023).
o If past election patterns are an indication, dozens of tax and bond measures approving hundreds of millions of annual revenues may not be in compliance and would be subject to reenactment.

Most will be taxes without a specific end date. Because there is no regularly scheduled election within the 12 months following the effective date of the initiative, measures not in compliance would need to be placed on a special election ballot for approval before November 9, 2023 or the tax will be void after that date. General tax measures would require declaration of emergency and unanimous vote of the governing board.
2217 Isle Royale Lane • Davis, CA • 95616-6616
Phone: 530.758.3952 • Fax: 530.758.3952
Rev. January 7, 2022

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Packet Pg. 140 Attachment: Fiscal Analysis and Program Effects (3540 : Opposition to Initiative 21-0042A1) – 2 – rev January 7, 2022
CaliforniaCityFinance.com
 Requires voter approval to expand an existing tax to new territory (annexations). This would require additional tax measures and would deter annexations and land development in cities. o If a tax is "extended" to an annexed area without a vote after January 1, 2022, it will be void 12 months later until brought into compliance. Because there is no regularly scheduled election within the 12 months following the effective date of the initiative, such extensions for general taxes would, under current law, each require unanimous vote of the agency board to be placed on a special election ballot or would be void after November 9, 2023.

1.a. Number of Measures and Value of Local Taxes at Risk1 In 2020, voters in California approved 293 local tax and bond measures for cities, counties, special districts and schools (95 in March and 198 in November). The approved measures enacted $3.85 billion in new annual taxes including $1.3 billion for cities, $302 million for counties, $208 million for special districts (fire, wastewater, open space and transit districts), and $2.037 billion for schools (including for school bonds).

Most tax measures go to the ballot during a presidential or gubernatorial primary or general election in an even year. However, some tax measures are decided at other times. During 2019, there were 45 approved tax and bond measures (24 city, 14 special district, 7 school) adopting $154.0 million in new annual taxes ($124.0 million city, $10.5 million special district and $19.2 million school).

Most tax and bond measures comply with the new rules in Initiative 21-0042Amdt#1 except:
 Dozens of taxes would require end dates. This would require additional measures in future years to extend the taxes further. Very few extensions of existing local taxes fail.  Majority vote general tax measures could not be accompanied on the same ballot with an advisory, non-binding measure as to use of tax proceeds.  Special taxes placed on the ballot via citizen initiative would require two-thirds voter approval.

Bond measures have fixed terms. Historically, about 20 percent of other tax measures have included specific durations (i.e. sunsets). Advisory measures as to use of revenues are uncommon. I do not expect the provisions of 21-0042A1 to have any substantial effect on passage rates. However, some 2022 approved measures would likely have to put back on the ballot.

Based on history, a reasonable estimate of the annualized tax revenues estimated to be approved by 1 Source: Compilation and summary of data from County elections offices.

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Packet Pg. 141 Attachment: Fiscal Analysis and Program Effects (3540 : Opposition to Initiative 21-0042A1) – 3 – rev January 7, 2022
CaliforniaCityFinance.com
voters in 2022 and placed at risk by this initiative is at least $1.5 billion, including $1.0 billion from cities and $500 million from counties and special districts. 2 1.b. Additional Costs and Public Service Effects of the Tax Provisions In addition to service delays and disruption due to new tax revenues placed at greater legal risk, there will be substantial additional costs for legal defense. The deterrence of taxes for annexations will delay and deter municipal annexations.

2. “Exempt Charges” (fees and charges that are not taxes) and Services Threatened With regard to fees and charges adopted after January 1, 2022, Initiative 21-0042A1:
 Subjects new fees and charges for a product or service to a new "actual cost” test defined as “(i) the minimum amount necessary to reimburse the government for the cost of providing the service to the payor, and (ii) where the amount charged is not used by the government for any purpose other than reimbursing that cost. In addition, subjects these same charges to a new, undefined, “reasonable” standard.
 Subjects fees and charges for entrance to local government property; and rental and sale of local government property to a new, undefined, “reasonable” test.  Subjects a challenged fee or charge to new, higher burdens of proof if legally challenged.  Prohibits a levy, charge or exaction regulating or related to vehicle miles traveled, imposed as a condition of property development or occupancy.

2.a. Value on New Local Government Fees and Charges at Risk3 Virtually every city, county, and special district must regularly (e.g., annually) adopt increases to fee rates and charges and revise rate schedules to accommodate new users and activities. Most of these would be subject to new standards and limitations under threat of legal challenge. Based on the current volume of fees and charges imposed by local agencies and increases in those fees simply to accommodate inflation, the amount of local government fee and charge revenue placed at risk is about $1 billion per year including those adopted since January 1, 2022. Of this $1 billion, about $570 million is for special districts, $450 million is cities, and $260 million is counties.4
Major examples of affected fees and charges are:

1. Nuisance abatement charges - such as for weed, rubbish and general nuisance abatement to fund community safety, code enforcement, and neighborhood cleanup programs.

2. Commercial franchise fees.

3. Emergency response fees - such as in connection with DUI.

4. Advanced Life Support (ALS) transport charges.

5. Document processing and duplication fees.

6. Transit fees, tolls, parking fees, public airport and harbor use fees.

7. Facility use charges, fees for parks and recreation services, garbage disposal tipping fees.

In addition to fees and charges, the measure puts fines and penalties assessed for the violation of state and 2 This does not include citizen initiative special tax approved by majority but not two-thirds. Because this approach is new, the number of these measures and amount of revenue involved cannot be estimated. 3 Source: California State Controller Annual Reports of Financial Transactions concerning cities, counties and special districts, summarized with an assumed growth due to fee rate increases (not population) of 2 percent annually. 4 School fees are also affected but the amount is negligible by comparison.

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Packet Pg. 142 Attachment: Fiscal Analysis and Program Effects (3540 : Opposition to Initiative 21-0042A1) – 4 – rev January 7, 2022
CaliforniaCityFinance.com
local law at risk, making them taxes subject to voter approval under certain circumstances.

2.b. Additional Costs and Public Service Effects of the Fee/Charge Provisions In addition to service delays and disruptions due to fee and charge revenues placed at greater legal risk, there would be substantial additional costs for legal defense. The risk to fees and charges will make infrastructure financing more difficult and will deter new residential and commercial development. ***********
mc

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Packet Pg. 143 Attachment: Fiscal Analysis and Program Effects (3540 : Opposition to Initiative 21-0042A1)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: 2021 General Plan Annual Report
PREPARED BY: Joel Galbraith, Senior Planner
STRATEGIC INITIATIVE(S):

Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
Pursue Initiatives that Promote Environmental Stewardship Expand Affordable Housing Opportunities
Maintain and Improve Infrastructure and Facilities
Provide Effective Governance
Maintain and Enhance Public Health and Safety
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

By motion, accept the annual report and direct staff to file it with the appropriate state agencies.

COMMUNITY ENGAGEMENT/OUTREACH:

No specific outreach has occurred for the preparation of this General Plan Annual Report since it is an informational report. Implementation of General Plan goals and policies typically involves engagement of the community.

BACKGROUND:

The Healdsburg 2030 General Plan helps to guide decision making by residents, property owners, business interests, and elected and appointed officials about public and private land use and development that shape Healdsburg’s physical environment.

DISCUSSION/ANALYSIS:

State law requires the City submit an annual report to the City Council, the Governor’s Office of Planning and Research (OPR) and the California Department of Housing and Community Development (HCD) on the status of the General Plan and progress made in its implementation.

Additionally, General Plan Implementation Measure AI-1 requires the preparation of an annual report to the Planning Commission and City Council, focusing on actions undertaken in the

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previous year to carry out General Plan implementation measures, outlining actions planned for the coming year and identifying necessary revisions to the policy document.

In 2021, the City Council took numerous actions which forwarded goals and policies included in the General Plan. Attachment 1 to this report provides summaries of those actions by element of the General Plan.

ENVIRONMENTAL STEWARDSHIP:

Implementation of many General Plan goals and policies as outlined in the attached report reflects ongoing environmental stewardship.

ALTERNATIVES:

The report is a presentation of information only.

FISCAL IMPACT:

There are no fiscal implications associated with acceptance of the General Plan Annual Report.

ENVIRONMENTAL ANALYSIS:

The annual report is not a project and is therefore not subject to environmental review.

ATTACHMENT(S):

GP Annual Report 2021

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ATTACHMENT 1
City of Healdsburg
General Plan Annual Report
2021 – Year in Review

INTRODUCTION
The 2030 General Plan, adopted July 6, 2009, provides a strategic program for addressing and planning for the quality of life and needs of the Healdsburg community through 2030. It includes all the state required elements as well as additional optional elements important to the Healdsburg community. The document consists of guiding principles and goals, policies and implementation programs, and it guides the physical development of the City. It has been prepared in accordance with the State Office of Planning and Research’s General Plan Guidelines.

California state law requires an annual report be prepared and presented to the City Council, along with delivery to the Office of Planning and Research and the Department of Housing and Community Development by April 1. Local policy also addresses annual reporting, providing additional direction.

General Plan policy AI-1 directs preparation of an annual report to the Planning Commission and City Council which focuses on actions undertaken in the previous year to carry out General Plan implementation measures, outlines actions planned for the coming year and identifies any necessary revisions.

This report addresses these requirements and outlines how key General Plan goals have been implemented over the last calendar year. The complete General Plan is available on the City’s website at https://www.ci.healdsburg.ca.us/354/General-Plan.

GENERAL PLAN IMPLEMENTATION ACTIONS IN 2021
State law allows amendment of the General Plan up to four times per year. During 2020, no General Plan amendments were considered by the Planning Commission and City Council.

Progress was made in forwarding key implementation actions during 2021. Below is a summary of implementation actions completed or underway by General Plan element.

LAND USE/COMMUNITY DESIGN
The Land Use Element sets forth the density and intensity of land uses and addresses development and redevelopment of land within the Urban Growth Boundary. It includes the Land Use Plan (map) and goals, policies, and implementation measures. The Community Design Element addresses the visual quality and character of Healdsburg’s built environment. The following summarizes new development in the City.

North Village
In February 2020, the Planning Commission approved a Master Conditional Use Permit for the North Village Project, a 32-acre mixed-use development in north Healdsburg. It will include a senior community (Enso Village) with 221 independent living units (30 affordable) and 54 assisted living/memory care units; 75 multifamily apartments and 5 live-work units (54 affordable and 26 middle-income); 12,000 square feet of retail/commercial; and a 108-key hotel with restaurant, bar, and event space.

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Packet Pg. 146 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 2 City of Healdsburg General Plan Annual Report Calendar Year 2021 In 2020, the City Council approved the Development Agreement, which includes benefits to the City such as affordable housing units, construction of a fire department substation, and connectivity improvements including a shuttle from the site to downtown.

In May 2021, the Planning Commission approved Conditional Use Permits and Design Review applications for the for the mixed-use and hotel components of the project. Building Permits for the senior community component (Enso Village) were issued in 2021.

The North Village project helps implement Housing Element Goal H-A which calls for the City to “maximize opportunities for the development of a variety of housing types to accommodate anticipated growth, facilitate mobility within both the ownership and rental markets, and encourage a diverse community.”
Healdsburg Lumber Company Relocation
In December 2020, Planning Commission approved a Major Design Review application for expansion of an existing lumber storage yard on Healdsburg Avenue to accommodate the relocation of Healdsburg Lumber Company’s existing lumber retail, office, door shop, and storage from its current location on Hudson Street. The 3.85-acre site has an existing 29,456 square foot building and will include a 41,646 square foot addition, 15,400 square feet of covered lumber storage, and improved access, circulation, parking, and landscaping. The project helps implement Economic Development Element Goal ED-A which calls for the City to “expand the commercial and industrial sectors of Healdsburg’s economy to increase jobs, meet the needs of residents and visitors, and generate revenues that support City services.” In 2021, Building Permits were issued, and the project is currently under construction.

Mill District
In 2019, the City Council and the Planning Commission approved the Mill District mixed-use project to redevelop the 9.59-acre site located at 146 and 164 Healdsburg Avenue with 146 market-rate residential units, 30 middle-income residential units, 16 low-income residential units 24 very low-income residential units, 15,000 square feet of commercial space, 53 hotel rooms, and a 0.78-acre park (design approved).

All the public improvements for the Mill District have been constructed, but not yet accepted by the City.

The building permits for the affordable housing component of the project were issued in 2021 and is currently under construction.

The Mill District project helps implement Housing Element Goal H-A, which calls for the City to “maximize opportunities for the development of a variety of housing types to accommodate anticipated growth, facilitate mobility within both the ownership and rental markets, and encourage a diverse community.”
RiverHouse
In 2019, the City approved the RiverHouse development at 125 and 131 Kennedy Lane. Construction commenced on the project in 2020 and was close to completion in 2021; it includes 8 single-family residential lots with 5 accessory dwelling units. The project faces the Russian River and has an innovative design which helps the City achieve Community Design Element Goal CD-A which calls for the “preservation and enhancement of the most desirable qualities of Healdsburg’s built environment.” The project also helps the City achieve Natural Resources Element Goal NR-B calling for the “conservation and restoration of Healdsburg’s native plants and wildlife, ecosystems and waterways.”

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Packet Pg. 147 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 3 City of Healdsburg General Plan Annual Report Calendar Year 2021 Arden Subdivision
The Arden Subdivision (formerly called the Oaks at Foss Creek) is a 29-lot single-family subdivision north of Chiquita Road. The project includes four below market rate units and three accessory dwelling units (ADUs). Construction commenced in 2020 and homes are currently under construction. The Arden Subdivision helps implement Housing Element Goal H-A, which calls for the City to “maximize opportunities for the development of a variety of housing types to accommodate anticipated growth, facilitate mobility within both the ownership and rental markets, and encourage a diverse community.”

HOUSING
The City Council forwarded General Plan housing goals with actions taken in 2021. More detail on housing accomplishments is included in the separate, Annual Progress Report, specific to the Housing Element, but a few notable items are highlighted here:
• The City Council adopted an ordinance revising the Accessory Dwelling Unit (ADU) regulations to clarify and expand upon state regulations already incorporated into the Healdsburg Municipal Code. The amendments removed inconsistencies within the ordinance and established more objective standards to encourage the development of ADUs. • The City Council received a report on March 15, 2021, regarding implementation of the City’s Housing Action Plan, which concludes that the City is making significant progress in meeting its objectives and recommendations. Targets for new deed restricted units, accessory dwelling units, and multifamily units are generally on a path to being met. • The City Council adopted a resolution on April 19, 2021, authorizing the City to enter into an exclusive negotiation agreement with Burbank Housing Development Corporation for the Cityowned 155 Dry Creek affordable housing site located west of Big John’s Market to undertake the design and development of a high-quality affordable housing project. The project application is currently in process.
• The City Council adopted a resolution authorizing the City Manager to execute an exclusive negotiation agreement with Freebird Development Company for the development of the 14-acre Saggio Hills affordable housing site. This action followed the City’s issuance of a Request for Qualifications (RFQ) for the development of the site.
• On June 7, 2021, the City Council provided direction to staff to create an application process to seek members for the Housing Element Work Group to provide the City with input in the development of the 6th Cycle Housing Element from a broad and diverse group of members of the community. The City publicly noticed the application period in September 2021 to November 5, 2021. On January 3, 2022, the City Council adopted a resolution appointing the 9-member work group.
• On March 1, 2021, the City Council adopted a resolution which approved the awarding of a contract for the construction of the Victory Apartments Navigation Center for homeless services.

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Packet Pg. 148 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 4 City of Healdsburg General Plan Annual Report Calendar Year 2021 • On October 18, 2021, the Council adopted a resolution approving participation in the State of California Homekey Program. The project involves the acquisition and rehabilitation of the existing L&M Motel which will be used to provide interim housing to combat homelessness. • Progress continued on the planned rehabilitation of 90 apartment units in the City, including 1689 Canyon Run (51 units), 1302 Prentice (23 units), 500 Piper (8 units), and 531-535 University (8 units), with a 2020 focus on funding improvements. Rehabilitation will be funded with tax credit equity at approximately $70,000 per unit. The City provided loans to purchase the units on Prentice, Piper, and University, and Burbank Housing used a combination of Homeless Emergency Aid Program (HEAP) funds, Section 8 Project Based Vouchers, and tax credit equity to keep the units affordable, make improvements, and to set aside 10 supportive housing units for those experiencing homelessness.

ECONOMIC DEVELOPMENT
The Economic Development Element promotes economic opportunities and stability in Healdsburg.

Policies seek to provide opportunities, including ensuring a diversified employment base and meeting commercial needs of residents and visitors. The following summarizes economic development projects and actions for 2020.
106 Matheson Street Mixed-Use Project
In 2021, construction was completed on the modification and reuse of the existing building located at 104- 108 Matheson Street, across the street from the Healdsburg Plaza. The three store fronts consist of the existing kitchen supply store (Plaza Gourmet), relocated Copperfield Books, and a new two-story restaurant (The Matheson) with outdoor dining and two residential units. The project also includes parking lot improvements. The project helps the City to achieve General Plan Goal ED-B to “maintain a thriving downtown, with the Plaza as the City’s commercial center.” Response to COVID-19
On February 1, 2021, the City Council approved a resolution extending the closure of Plaza Street to the end of 2021 to allow additional commerce in compliance with social distancing requirements.

On March 1, 2021, the City Council adopted a resolution extending the first repayment dated for the Healdsburg’s Small Business Sustainability Loan Program from May 1, 2021, to November 1, 2021, to give businesses flexibility in loan repayments due to the reduction of commerce related to the Covid-19 crises.

On April 5, 2021, the City Council approved a temporary Parklet Program extension that permits business to use sidewalks, parking, stalls, and other right-of-way areas for outdoor commercial use until January 17, 2023. The Council also directed staff to work on development guidelines and policies for an “ongoing” parklet program that would continue beyond the COVID-19 pandemic for City Council consideration.

On December 6, 2021, the City Council received an update regarding the parklet program, and the City Council provided direction regarding an ongoing parklet program framework as many parklet owners have express interest in continuing their parklet. The City Council stated their support for continuing the program with revisions to make the program more effective and consistent with community goals.

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Packet Pg. 149 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 5 City of Healdsburg General Plan Annual Report Calendar Year 2021 All City departments continued to pivot to meet the challenge posed by COVID-19. The Community Services Department provided online activities for all ages, offered programs to ensure seniors were connected and had food and transportation, and in partnership with Corazon Healdsburg and Healdsburg Unified School District and community financial support for Camp HBG 2.0, a distance learning care program.

Though planned before the pandemic, the City’s Citizen Self-Serve Portal allows residents to apply for basic building permits such as residential re-roofing or siding replacement online through the Planning & Building Department website. This program ramped up in 2021 and 365 permits were processed online.

The City Council also acted to temporarily increase the low-income discount for qualifying electricity customers and later extended the program through March 2021.

The actions taken by the city attempt to generally address overarching Economic Development Element goals to maximize economic opportunities and meet the commercial needs of businesses and the community, despite a global pandemic.

TRANSPORTATION
The Transportation Element contains goals and policies related to the transportation system in Healdsburg, including streets, public transit, bicycle routes, pedestrian connections, and rail service. They address each of the transportation modes with the objective of creating a safe, efficient, and convenient transportation system. The projects below also help implement the City Council goal to diversify transportation options.

The following summarizes mobility projects forwarded in 2021.

Bicycle Wayfinding Sign Plan
While Bicycle and Pedestrian Master Plan (2008) implementation measures are mostly complete, bike wayfinding signage and bike parking measures were outstanding. In February 2020, the City Council adopted a resolution directing staff to proceed with implementation of a wayfinding sign plan and to initiate next steps to meet bicycle parking demand. An initial phase of 30 signs was recommended, focused on the Foss Creek Pathway, bike share locations, and a limited number of destinations. The subject wayfinding signs were recently installed. Bike signage and parking will help achieve Transportation Element implementation measure T-12, “Implement the Bicycle & Pedestrian Master Plan as opportunities arise and require development projects to dedicate land and/or construct/install bicycle and pedestrian facilities in coordination with the Plan.”
Foss Creek Pathway
Segments 7 and 8 of the Foss Creek Pathway, extending it from the adjacent Carson Warner Memorial Skate Park across Dry Creek Road and north to Grove Street at Healdsburg Avenue were completed in 2021. This project will help the City achieve Transportation Element Goal T-D to provide “bicycle and pedestrian routes and facilities that provide safe and convenient access and an alternative to the use of motor vehicles” and implementation measure T-18 to “implement the Foss Creek Pathway Plan, as funding allows.”
Bike Share
On May 17, 2021, the City Council approved a resolution authorizing a grant application requesting $250,000 with a local match of $40,000 for the Healdsburg Electric Bike Share Program. The project is

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Packet Pg. 150 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 6 City of Healdsburg General Plan Annual Report Calendar Year 2021 a 3-year pilot program making available electric bikes (e-bikes) for public use. The City will contract with an operator selected through a competitive proposal process to furnish, operate, and maintain the bike share system. The proposed pilot program is specifically using existing infrastructure to simplify and expedite the approval process through Caltrans local assistance to meet the intentions of the “quick strike” program. The project will help achieve Transportation Element implementation measure T-12, “Implement the Bicycle & Pedestrian Master Plan as opportunities arise and require development projects to dedicate land and/or construct/install bicycle and pedestrian facilities in coordination with the Plan.” Local Roadway Safety Plan
The City received a grant from Caltrans to prepare a Local Roadway Safety Plan. The City Council adopted a resolution approving consultant services for plan preparation and public outreach. Completion of the plan will identify safety concerns and issues as well as improvement recommendations. It will also ensure the City is eligible for state highway safety improvement program funding. The Local Roadway Safety Plan was approved by the City Council on December 6, 2021. This project helps implement Transportation Element Goal T-B which envisions “minimal traffic accidents and hazards.”

PUBLIC SERVICES
The Public Services Element focuses on providing facilities and services that are important to residents’ safety and quality of life. These facilities and services include drainage facilities, sewer and water lines, wastewater treatment plants, electrical utility infrastructure, passive and active recreation, police, fire, education, and health care. The following summarizes the public services projects approved in 2021. 3 North Street – Foley Family Pavilion
The City owns 3 North Street, across from City Hall, and in 2017 approved a schematic design for a Community Pavilion and Farmer’s Market at this location, directing staff to commence design work and to seek funding.

In late 2019, due to the citywide need for affordable housing, a study was undertaken of City-owned sites, including 3 North Street, to assess the feasibility of housing. After analysis and discussion about all potential uses on the site, the City Council adopted a resolution entering into negotiations for an agreement with the Foley Family Foundation regarding its donation for the Community Pavilion/Farmers’ Market, to explore increasing the covered area of the current design and explore relocation of the Sonoma-Marin Area Rail Transit platform to this location. In January 2020, the City received a funding pledge of $7 million for the plan from the Foley Family Foundation.

On April 19, 2021, The Council approved a memorandum of understanding with the Foley Family Foundation for funding the final design phase of the Community Pavilion Project and the Council agreed the Foundation will have the right to name the Community Pavilion Project. Once the design and the other project approvals have been approved by Planning Commission and City Council, the City and the Foundation will commence discussion and negotiation regarding the construction agreements for the project. The Council also approved a professional service agreement with TLCD Architects to provide the final design for the project.

This action helps the City implement Land Use Element policy LU-D-2 which directs the City to “seek to provide a diversity of uses within the downtown that serve both residents and visitors and shall avoid an over-concentration of a single type of use” as well as Public Services Element Goal PS-H which calls for “a park and recreation system that is suited to the needs and interests of Healdsburg residents and visitors.”

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Packet Pg. 151 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 7 City of Healdsburg General Plan Annual Report Calendar Year 2021 Arts and Culture Master Plan
On August 16, 2021, The City Council approved a resolution adopting the Arts and Culture Master Plan to guide the community in enhancing arts, culture, and creativity in Healdsburg. This action is consistent with Goal PS-H which envisions, “a park and recreation system that is suited to the needs and interests of Healdsburg residents and visitors.”
Ward Street Neighborhood Revitalization Project
On August 2, 2021, the City Council approved a resolution for Community Development Block Grant Funding in the amount of $135,000 for the Ward Street Neighborhood Revitalization Project for the planning, environmental assessment, and design of the project. This is the first step in providing improved facilities consisting of sidewalks, curbs, street pavement, and drainage. The anticipated result is a fully designed and ready for bid (or shovel ready project) to be available for future funding opportunities.

Recycled Water Program Expansion Project
On May 17, 2021, The City Council adopted a resolution awarding the Recycled Water Program Expansion Project Phase II. The project will add approximately 64 million gallons to the recycled water program and aid the City in reliably complying with the seasonal discharge prohibition requirement. The project helps to offset the use of surface water and groundwater to meet irrigation needs which helps maintain our environment, increase the local supply of water, and helps to build regional drought resiliency. The project implements Public Services Element Goal PS-B to provide an adequate level of service to the City’s sewage collection and disposal system to meet the needs of existing and projected developments.

Water Conservation
On June 7, 2021, the City Council adopted a resolution implementing Stage 3 of the Healdsburg Water Shortage Emergency Plan to achieve a system wide 40 percent reduction in water use through mandatory measures as the region was experiencing the second consecutive dry year. On November 15, 2021, the City Council rescinded Stage 3 as rains saturated the soil and eliminated the need for landscape irrigation and Stage 2 was implemented to achieve a system wide 20 percent reduction.

Infrastructure Improvements
The City Council accepted and authorized numerous infrastructure improvements during 2021, consistent with General Plan policies directing adequate levels of service for the City’s water, wastewater, and storm drain systems.

The more major improvements completed in 2021include the following: Highland Circle to Scenic Lane Water Line Extension Project, the Foss Creek Pathway, and the College Street Sewer and Water Main Replacement Project.

NATURAL RESOURCES
The Natural Resources Element seeks to protect and improve Healdsburg’s water, agricultural, mineral, air, plant, wildlife, and scenic resources.

The City Council took several actions in 2021 consistent with Natural Resources Goal NR-E, “Reduce greenhouse gas emissions and increase energy efficiency communitywide” and Natural Resources

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Packet Pg. 152 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 8 City of Healdsburg General Plan Annual Report Calendar Year 2021 Implementation Measure NR-16, “Implement greenhouse gas emissions reduction measures adopted by the City Council.”
Energy Efficiency and Zero Emission Building Programs
Healdsburg’s Electric Department continues to operate numerous energy efficiency and rebate programs for residential and commercial customers.

Floating Solar Array
On August 16, 2021, the City Council accepted as complete the 4.78-megawatt photovoltaic solar array (the largest in the U.S) located at the recycled-water ponds at the Wastewater Treatment Facility south of Healdsburg. The Facility provides 8% of the City’s electricity needs, as well as reduces harmful algae blooms and improves the quality of the water to recycled-water users, which include local vineyards and farms. Completion of the project increases the City’s renewable and carbon free energy sources.

SAFETY
The Safety Element seeks to prevent the loss of lives, injuries, and property damage due to geologic hazards, flooding, fire, crime, hazardous materials, and noise.

Updated Emergency Operation Plan
On May 17, 2021, the City Council approved the City of Healdsburg Emergency Operations Plan. The intent of the plan is to make all possible preparations in the event of a natural or man-made disaster to minimize the loss of life and property in the City. The plan was amended to integrate current best practices and guidelines from the Standardized Emergency Management System (SEMS) and the National Incident Management System (NIMS). The plan implements Safety Element Goal S-F to provide adequate City emergency procedures in the event of natural and man-made disasters.

Verizon Wireless
On May 17, 2021, City Council authorized a land lease agreement for a portion of City-owned property adjacent to Tayman Park Golf Course to allow the installation of a Verizon, wireless communication facility. Wireless communication facilities are used by first responders and emergency personnel such as police, fire, emergency medical, homeland security, and disaster response agencies to respond to incidents or situations that pose a threat to people or property. The Conditional Use Permit and other project applications will go back before the Planning Commission for a public hearing and decision in 2022.

Fire Substation Project
On August 24, 2021, The Planning Commission re-approved a previously expired Major Design Review Application for the construction of a Fire Substation located at 1804 Healdsburg Avenue near the northern city boundary. The Fire Substation project is being developed in accordance with the Saggio Hills and North Village Development Agreements. The proposed Fire Substation helps to implement fire safety objectives of the Saggio Hills Area Plan.

Utility Wildfire Mitigation Plan
On December 6, 2021, the City Council adopted a resolution approving the 2022 Utility Wildfire Mitigation Plan. This state-mandated plan addresses fire risk from overhead electrical lines and equipment. The plan will be reviewed and revised annually to continue to improve on the City’s ability

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Packet Pg. 153 Attachment: GP Annual Report 2021 (3532 : GP Annual Report) 9 City of Healdsburg General Plan Annual Report Calendar Year 2021 to mitigate the risk of wildfires. This action helps the City to implement Safety Element Goals S-D to “prevent the loss of lives, injuries, and property damage due to wildland and urban fires.”

HISTORIC AND CULTURAL RESOURCES
The Historic and Cultural Resources Element seeks to preserve significant historic and Native American cultural resources. Such resources include buildings and neighborhoods of historic architectural significance, places of special historic or archaeological value, and other features that have special value to the community. Staff implements policies in this element throughout the year in its review of development proposals.

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Packet Pg. 154 Attachment: GP Annual Report 2021 (3532 : GP Annual Report)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: 2021 Growth Management Program Annual Report
PREPARED BY: Scott Duiven, Senior Planner
STRATEGIC INITIATIVE(S):

Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
RECOMMENDED ACTION(S):

By motion, accept the Growth Management Program Annual Report.

COMMUNITY ENGAGEMENT/OUTREACH:

No community outreach has occurred for the preparation of the Growth Management Annual Report given that it is an informational report.

BACKGROUND:

Measure M, a residential growth management initiative, was approved by Healdsburg voters on November 7, 2000. This measure limited residential building permits to an average of 30 units per year and no more than 90 over a 3-year period, with affordable units and accessory dwelling units exempt. Measure P, approved by voters on November 6, 2018, amended the City’s Growth Management Ordinance to allow an average of 50 additional multifamily rental units per year, not to exceed 150 units in a 3-year period, restricted to households earning no more than 160% of the Sonoma County Area Median Income, adjusted for household size for the unit. Measure H, approved by voters on March 3, 2020, amended Measure P’s additional unit allowance to permit these units to be for sale as well as for rent.

The Policies and Procedures for the Healdsburg Residential Growth Management Program were revised twice in 2019, first in January to recognize and implement passage of Measure P and secondly in May to incorporate recommendations made in 2018 by the Community Housing Committee, which had considered Growth Management policies at the direction of the Council.

The second revision of the Policies and Procedures in May 2019 also initiated a slightly new way of administering Healdsburg’s Growth Management program along with slightly increased flexibility. Several large projects had been approved, making growth management allocations difficult to secure for projects seeking the 30 units allowed under Measure M, and the City

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Council was interested in adding flexibility within the parameters of the Growth Management Ordinance.

The Policies and Procedures allow 90 Category A (projects of four or fewer units) and B (projects of five or more units) allocations to be available in year one of a three-year period, rather than 30 units at the beginning of each year in the three-year period, which enables projects to receive allocations while fulfilling the Measure M provision of no more than an average of 30 units per year. The Policies and Procedures also allow 150 Category C allocations to be available in year one of a three-year period rather than 50 units at the beginning of each year in the three-year period. Changes to the definitions of Category A and B to allow more crossallocation also increases flexibility. Category C projects are those with 50 or fewer multifamily rental or for sale units restricted to households earning no more than 160% of the Sonoma County Area Median Income, adjusted for household size for the unit.

DISCUSSION/ANALYSIS:

The Policies and Procedures, Section 6. Administration, requires the Community Development Director to prepare an annual report and sets forth the specific content of the report. Responses are shown in italics below each item.
(1) The number of dwelling allocations issued during the three-year period and in future periods.

The year 2021 was year 3 of a 3-year period under the Growth Management Program (Cycle 7). At the end of 2021, there were 90 allocations (30 Category A and 60 Category B) reserved for the 3-year period, utilizing all the Category A and B allocations in Cycle

7. The Category B allocations were reserved by the Montage and Mill District projects.

There were no Category C allocations reserved in Cycle 7. (2) The number of building permits issued for dwelling units during the prior year, including the Category of dwelling allocation and whether the permitted unit was exempt from the Growth Management Ordinance.

The City of Healdsburg issued permits for 349 new residential dwelling units in 2021. Of these, 333 were exempt from the Growth Management Ordinance. The exempt units include 5 replacement units, 12 accessory dwelling units, 41 affordable units in the Mill District project and 275 age restricted units in the Enso Village project.

The 16 units subject to the GMO included 5 Category A allocations and 11 Category B allocations.
(3) The status of any waiting list.

Although all allocations for Cycle 7 were used, no waiting list was established during 2021.
(4) A description of any significant problems that arose during the prior year in administering the Growth Management Program.

No significant problems arose in administering the Growth Management Program during 2021. However, scarcity of Category B allocations will remain an issue, with only 10

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Category B allocations available through the end of the 3-year period ending in 2024 (Cycle 8).
(5) Recommendations with regard to changes or revisions to these Policies and Procedures to improve its effectiveness and/or administration.

Revised Growth Management Ordinance Policies and Procedures were adopted by the City Council in May 2020; no revisions are recommended at this time.

ENVIRONMENTAL STEWARDSHIP:

The Healdsburg Growth Management Ordinance limits the number of residential units annually, which helps the City plan for, accommodate, and meter growth, which in turn may have environmental benefits such as reduced greenhouse gas emissions.

ALTERNATIVES:

No alternative has been identified since the report is required in accordance with the Policies and Procedures for the Healdsburg Residential Growth Management Program, Section 6.

Administration.

FISCAL IMPACT:

The administration of the Growth Management Program is supported by the processing fee assessed for growth management allocations. According to the current fee schedule, the fee is $901.06 per growth management allocation, and is comprised of a growth management allocation fee of $667.45 and a general plan surcharge fee of $233.61. There is no fiscal impact related to the proposed action.

ENVIRONMENTAL ANALYSIS:

The annual report is not a “project” that is subject to environmental review because the report represents a compilation of information and could not possibly impact the environment (California Environmental Quality Act, CEQA Guidelines Section 15061). Therefore, no further environmental review of the annual report is required.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: 2021 Housing Element Annual Progress Report
PREPARED BY: Stephen Sotomayor, Housing Administrator
STRATEGIC INITIATIVE(S):

Expand Affordable Housing Opportunities
Provide Effective Governance
RECOMMENDED ACTION(S):

By motion, accept the Housing Element Annual Progress Report for the 2021 calendar year and direct staff to submit the report to the State of California Department of Housing and Community Development and the State Office of Planning and Research.

COMMUNITY ENGAGEMENT/OUTREACH:

This report is a State requirement as part of the City’s General Plan Housing Element, which is a product of community engagement and input.

BACKGROUND:

The Healdsburg 2030 General Plan provides a comprehensive long-range plan used to inform and guide decision-making by residents, property owners, business interests, and elected and appointed City officials principally regarding the public and private land use and development that shapes Healdsburg’s physical environment.

In 2009, the City of Healdsburg completed a comprehensive revision of its General Plan, which was adopted by the City Council on July 6, 2009. One of the State-mandated elements of the General Plan is the Housing Element. State law requires that the Housing Element of the General Plan be updated every 8 years. A comprehensive revision of the General Plan Housing Element was adopted by the City Council on November 17, 2014 and certified by the State on January 8, 2015. This report provides an update on progress made on implementing the General Plan Housing Element through 2021.

State law also requires that the City submit an Annual Progress Report (“APR”) on the progress towards implementation of the Housing Element to the Governor’s Office of Planning and Research and the California Department of Housing and Community Development (Government

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Code §65400). A major area of focus of the APR is a description of the City’s progress in meeting the City’s share of regional housing needs as set forth in the City’s adopted Housing Element. Submittal of an APR to HCD qualifies the City for certain grant funds.

Moreover, on September 29, 2017, California Senate Bill 35 (SB-35) was signed by Governor Jerry Brown and became effective January 1, 2018. SB-35 applies in cities that are not meeting their Regional Housing Need Allocation (“RHNA”) goal for construction of above-moderate income housing and/or housing for households below 80% area median income (“AMI”). SB-35 amends Government Code Section 65913.4 to require local entities to streamline the approval of certain housing projects by providing a ministerial approval process. Streamlining includes the removal of the requirement for CEQA analysis, conditional use permits, design review, or any other similar discretionary entitlements granted by the Planning Commission. A project electing to pursue streamlining must meet certain eligibility criteria as well as providing a percentage of the proposed residential units as affordable.

DISCUSSION/ANALYSIS:

The City of Healdsburg has met or exceeded its RHNA goals for the construction of low, moderate, and above-moderate income housing for the current RHNA Cycle which extends through the end of 2022. With building permits issued for both the Mill District and Enso Village, the City has issued permits for more units than required for the 5th Cycle of RHNA.

However, as further explained below, because the City is nearing the end of the 5th RHNA Cycle, we are shifting the methodology on how we count units to prepare for the 6th RHNA Cycle.

RHNA cycles are imperfect as they cannot account for the myriad conditions that local jurisdictions face when it comes to producing housing. Some of these conditions are time related in that it takes about 3 to 4 years (or longer depending on funding) for an affordable housing project to go from concept to occupancy. In as much, a project started in 2020-2021 may fall on the cusp of the 5th and 6th RHNA Cycles.

To account for this, jurisdictions may choose to count RHNA units that fall into what is called the “projection period,” or the period in between the 5th and 6th RHNA Cycles, in a different manner. The projection period in the 5th Cycle begins on July 1, 2022 and runs through the next planning cycle which begins in February 2023.

Generally, RHNA units are counted at the time of building permit issuance and that is the methodology that Healdsburg has used to date. If the City were to continue with this methodology, the City would have completed its RHNA this year. However, since there are several large projects already in progress, such as the Mill District, Enso Village, the L&M Motel, and others, it makes more sense to change our methodology from building permit issuance to building permit final (i.e. completion of construction).

This will allow Healdsburg to apply units that fall in the projection period to be counted towards the 6th Cycle of RHNA. There is no State incentive or advantage for jurisdictions that exceed their RHNA.

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The shift in methodology is an administrative change and is allowable if the units that are falling in the projection period are not double counted towards the 5th Cycle of RHNA. This also gives us an advantage of being able to get a head start towards our 6th Cycle allocation, which in some cases is nearly 600% more than the previous RHNA cycle.

This administrative change, if no further units receive a building final prior to July 2022, will leave the City 18 units short of its progress towards Very-Low-Income units. As a result, the City will continue to be subject to streamlining provisions of SB 35 that require jurisdictions with insufficient progress toward the lower income RHNA to streamline development projects that propose over 50% affordability as a part of their project. To date, this designation under SB 35 has not resulted in requests for streamlining, nor is it anticipated that this would be likely to occur.

This change in methodology, however, is necessary to ensure that the units already in production will be counted toward the City’s goals. This will not result in any loss of units or the slowing down of any projects.

The only noticeable difference is that in our Annual Progress Reports, such as this report, will reflect fewer units that in previous reports. This is because we are shifting our methodology, not slowing production.

Current progress towards RHNA:

VERY LOW LOW MODERATE
ABOVE

MODERATE
UNITS REQUIRED - 5
TH

CYCLE RHNA
31 24 26 76

UNITS WITH A

BUILDING FINAL AS OF
12/31/20
13 27 83 145
PERCENT OF UNITS 41% 112% 319% 190%
Units in Progress to be Counted Towards the 6th Cycle of RHNA As previously mentioned, below is a chart outlining affordable projects that fall within the “projection period” of the 5th Cycle that will not be counted towards RHNA in this Cycle but will rather be pushed towards the 6th Cycle.

PROJECT Very Low Low Moderate Above Moderate
MILL DISTRICT 24 16 1 0
155 DRY CREEK 57 - 1 -
3 HEALDSBURG 2 - 1 27
ENSO VILLAGE 20 - 10 191
COMSTOCK 6 9 39 26
FARMSTAND 1 3 20
L&M VILLAGE 21 - - -

HEALDSBURG

SCATTERED SITE
39 - - -
SAGGIO HILLS 10 90 10 -
TOTALS 179 116 65 264

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Based upon the number of units above, it is possible to see why it is important to push these units to the next cycle as they will be occupied near or in the 6th Cycle.

The City is in a unique position as we are currently in the planning phase of our next General Plan Housing Element Update. The ability to capture units in progress during the 5th Cycle and apply them to the 6th Cycle gives us a head-start on our 6th Cycle RHNA, but it also allows us to focus on the unique housing needs of our community without the distraction of having to force our community goals to meet the prescriptive nature of the Housing Element process.

Upon City Council’s acceptance of this Annual Progress Report, Staff will submit the City’s APR to the State by the April 1, 2022, deadline. The submission of this report will keep the City in compliance with Housing Element law.

ENVIRONMENTAL STEWARDSHIP:

This item is a report only and does not have an environmental impact.

ALTERNATIVES:

Council may choose to make additions or deletions to this report.

FISCAL IMPACT:

There is no fiscal impact associated with the proposed action.

ENVIRONMENTAL ANALYSIS:

The Annual Progress Report is an informational item required to comply with State reporting requirements on mandated plans and policies, which does not qualify as a project pursuant to the California Environmental Quality Act (“CEQA”) Guidelines Section 15378(b)(5) that states that organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment are not projects. Pursuant to CEQA Guidelines Section 15060(c)(3) any activity that is not a project is not subject to environmental review under CEQA.

ATTACHMENT(S):

Attachment A

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Attachment A
2021 APR

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Packet Pg. 162 Attachment: Attachment A (3548 : Housing Element Annual Progress Report)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: Professional Services Agreement (PSA) with Acosta Latino Learning Partnership (ALLP) for Diversity, Equity, and Inclusion (DEI) Services PREPARED BY: Jeff Kay, City Manager
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement (PSA) with Acosta Latino Learning Partnership (ALLP) in an amount not to exceed $75,000 for specific services relating to Diversity, Equity, and Inclusion (DEI) services.

COMMUNITY ENGAGEMENT/OUTREACH:

Dr. Curtis Acosta of ALLP and the ALLP team made a presentation to the City Council on February 7, 2022 to present ALLP’s approach to this effort.

A significant part of the Scope of Work in the attached PSA includes targeted as well as broad community engagement and outreach across the diversity of Healdsburg, later leading to a Diversity, Equity, and Inclusion (DEI) Plan for the City and community.

BACKGROUND:

In 2020 and beyond, many communities across California and the nation noted an unsatisfactory level of participation, engagement, and inclusion in public life where the participation reflected the diversity of each community’s residents. More specifically, the voices and interests of Black, Indigenous, and People of Color (BIPOC) can be marginalized in locations where government history and structures are oriented more predominantly towards non-BIPOC individuals.

Healdsburg’s experience with BIPOC marginalization became a focus of public discussion in May 2020, following the national dialogue that followed the death of George Floyd, a resident of Minneapolis, at the knee of a Minneapolis police officer. Council members and others in the community, including community groups like Corazon Healdsburg, discussed whether Healdsburg needed to review its public safety services, as well as broaden its public dialogue and public programs to include more voices from Healdsburg’s BIPOC community.

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DISCUSSION/ANALYSIS:

On April 14, 2021, at the City’s special goal-setting session, the City Council discussed interest in improving inclusion and equity, including looking towards a socioeconomic commission, as well as improving marginalized residents’ access to government. At that same meeting, the Council formed an Ad Hoc Committee on Equity, consisting of Mayor Jimenez and Council Member Palacios.

The Committee and staff acted first to set a budget of $75,000 for the DEI project, then to guide the development and release of a Request for Proposals (“RFP” - as shown in Attachment A) to retain a DEI consultant to assist with a variety of needs and programs, including the below activities and efforts (paraphrased from the RFP):
• Community "town halls" or community conversations to bring the community into equity-based discussions, ranging from sharing experiences in the community to sharing expectations for the City’s DEI work.
• Conducting a community assessment to assess the perspectives and experiences of our community, including leaders and residents, and develop a baseline report for current feelings about and level of DEI awareness.
• Increasing community awareness of the Equity effort, including engaging the participation and experience of local community-based organizations with equity needs, knowledge, and skills, such as members of the Comité Corazón. • Identifying and removing barriers to community dialogue to improve the comfort and safety of the dialogue.
• Helping develop a 3–5 year DEI Action Plan including prioritized recommendations on initial strategies that, among other things, engages the city government, the community and key stakeholders to examine and improve DEI in City government, including policing, disaster response, eliminating barriers to civic knowledge and participation, communication, infrastructure development, community celebrations, and more. • Suggesting appropriate metrics to help evaluate where we are today and to develop benchmarks on how to measure progress; and
• Working with the community’s housing policy to reflect good DEI principles and outcomes.

About the RFP and Selection Process. The RFP was released September 30, 2021, with a response date of November 5, 2021. Links and information about the RFP were posted on the City’s website as well as sent out to about 15 different sources, including known providers of DEI services and local government organizations that had recently engaged in DEI work.

Seven (7) firms responded to the RFP by the deadline. The Ad Hoc Committee and staff reviewed the written proposals and then invited three firms for interviews with the Committee and the City Manager in early December 2021. Acosta Latino Learning Partnership was recommended for further consideration and was invited to present ALLP’s thoughts and approach to the Healdsburg City Council on February 7, 2022.

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Following the presentation and questions, Council suggested that staff return with an agenda item that includes a Scope of Work based on the ALLP presentation and a proposed Professional Services Agreement for approval within the allotted budget ($75,000).

Proposed Scope of Services. The scope of services has been drafted in consultation with Dr.

Acosta and his team, and envisions generally:

Phase 1: May 2022 to October 2022
Tasks:
• Public Participation Encuentros/Community Encuentros (3 total) • Youth-Facilitated Encuentro (1 - Fall 2022)
• Facilitated conversations with City staff (2 total)
• Community Needs Assessment
Deliverables for Phase 1:

1. Convening of three (3) Community Encuentros

2. Convening of one (1) Youth-Facilitated Encuentro

3. Convening of two (2) facilitated discussions with City staff, one with management and one with line staff

4. Summary report of participants’ comments and related discussions

5. A draft and final Community Needs Assessment
Phase 2: July 2022 to January 2023 (may overlap with Phase 1) Tasks:
• Equity Encuentros (5 total)
Deliverables for Phase 2:

1. Convening of five (5) Equity Encuentros in various formats

2. Summary report of participants’ comments and related discussions Phase 3: January 2023 to May 2023 (may overlap with Phase 2) Tasks:
• Developing and completing a draft Diversity, Equity, and Inclusion (DEI) Plan for review by the Ad Hoc Committee and City staff; and
• Finalizing the draft plan based on feedback from the Ad Hoc Committee, city staff, and the City Council and community.

Deliverables for Phase 3:

1. A draft and final DEI Plan with action items to be used by the City of Healdsburg for the upcoming 3-5 years. The Plan shall include, but not be limited to:
a. Guidance for City staff retention and recruitment practices b. Guidance for City staff training on DEI and development of a more inclusive workplace
c. Guidance for involving more BIPOC youth in City governance and programs d. Guidance for involving more diversity on City boards and commissions e. Guidance for integrating DEI practices in law enforcement interactions

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f. Guidance for providing for the equitable provision of City services, programs, and infrastructure.
g. Guidance for voicing the needs of under-represented community members in housing policy, including ensuring that BIPOC community members are involved and have access to the housing element processes. Includes a review of how the City may affirmatively further fair housing.
h. Ways to continue and build upon the Community and Equity Encuentros i. Baseline data, including ways to measure improvement from the baselines established in the Community Needs Assessment of Phase 1.

2. Attendance at and presentation of the DEI Plan to the community via a City Council workshop set for late Spring, 2023.

ENVIRONMENTAL STEWARDSHIP:

Equity and environmental stewardship can be intertwined, as processes can be developed that ensure that green public infrastructure, communications, incentives, and services do not miss any part of the Healdsburg community. Further, where long-ago land use and other decisions may have limited or adversely impacted Healdsburg’s BIPOC community, equity programs and toolkits can begin to remedy those impacts.

ALTERNATIVES:

Council could ask the Ad Hoc Committee to consider other vendors, or to tailor or adjust the PSA or Scope of Services for ALLP.

FISCAL IMPACT:

The budget for this DEI effort is $75,000 and is reserved for this purpose within the FY 2021-22 City budget. Elements of the appropriation will be carried over into FY 2022-23.

ENVIRONMENTAL ANALYSIS:

Pursuant to California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations Section 15378(b)(2), the recommended action is administrative in nature and does not qualify as a “Project” under CEQA. Therefore, no further CEQA or environmental review is required.

ATTACHMENT(S):

Resolution
Attachment A
ALLP - Scope of Work

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CITY OF HEALDSBURG
RESOLUTION NO. xx-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO

EXECUTE A PROFESSIONAL SERVICES AGREEMENT

WITH ACOSTA LATINO LEARNING PARTNERSHIP (ALLP)
IN AN AMOUNT NOT TO EXCEED $75,000 FOR SPECIFIC

SERVICES RELATING TO DIVERSITY, EQUITY, AND

INCLUSION (DEI) SERVICES
WHEREAS, one of the City Council goals for FY 2021-22 is to address equity and inclusion; and
WHEREAS, the City released an RFP on September 30, 2021 to assist the City in addressing Diversity, Equity and Inclusion (DEI) and seven firms applied; and WHEREAS, Acosta Latino Learning Partnership was (ALLP) was recommended for further selection and was invited to present to the City Council; and WHEREAS, on February 7, 2022, ALLP made a presentation to the City Council to present ALLP’s approach to this effort; and
WHEREAS, the City wishes to enter into a Professional Services Agreement with ALLP; and
WHEREAS, pursuant to California Environmental Quality Act (“CEQA”) professional services agreement amendment is administrative in nature and does not qualify as a “Project” requiring review under CEQA.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:

1. Authorizes the City Manager to execute a Professional Services Agreement (PSA) with Acosta Latino Learning Partnership (ALLP) in an amount not to exceed $75,000 for specific services relating to Diversity, Equity, and Inclusion (DEI) services.

PASSED, APPROVED, AND ADOPTED this 21st day of March 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )

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Packet Pg. 167 Attachment: Resolution (3546 : Acosta Learning Partnership - Professional Services Agreement) Resolution No. XX-2022

ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_________________________________ __________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Packet Pg. 168 Attachment: Resolution (3546 : Acosta Learning Partnership - Professional Services Agreement)

REQUEST FOR PROPOSALS
Diversity, Equity, and Inclusion (DEI) Consulting Services City of Healdsburg, California
Release Date: September 30, 2021
REVISED RESPONSE DATE: 4:00 p.m., Friday, November 5, 2021

CITY OF HEALDSBURG
410 Grove Street
Healdsburg, CA 95448
Table of Contents

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2 I. Introduction and Background Page 3
II. Submittal Requirements Page 6
III. Proposal Information Page 7
IV. Appendices Page 10
Appendix 1 – Sample PSA (link)
Appendix 2 – Statement of Compliance (link)
Appendix 3 – Workers Compensation Declaration (link)

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I - INTRODUCTION & BACKGROUND
The City of Healdsburg is located 70 miles north of San Francisco on Highway 101 in the heart of Sonoma County. With a population of approximately 11,800 residents, Healdsburg's demographic makeup as of 2019 is as follows:

Race and Hispanic Origin (from 2019) Language Spoken at Home (from 2019) White alone - 78.4% English - 72.5%
American Indian and Alaska Native alone - 0.5% Speak a Language other than English - 27.5% Asian alone - 1.8%
Native Hawaiian and Pac Islander alone - 0.1%
Two or more races - 3.4%
Hispanic or Latino - 31%
White alone, not Hispanic or Latino - 63.8%
Black - unknown
In 2020, in the middle of the Covid-19 Pandemic and following George Floyd's killing in Minneapolis, the community began a dialogue (including demonstrations, protests, and community conversations) that led to new representation on the City Council as well as a commitment by the City and its residents to further discuss whether and how Black, Indigenous, and People of Color (BIPOC) are marginalized from city and community life. The discussion led in part to this Request for Proposals.

Project Need & Project Scope
Healdsburg seeks proposals from qualified consultants or consultant teams with a history of transforming communities to advise the City and work with the Healdsburg community to review, improve, and establish community equity programming both in the City government and in the community. This Request for Proposals envisions the consulting arrangement with a qualified firm to be in 2 or 3 phases, which generally may include but not be limited to:
• Early preparation - The consultant and members of the Ad Hoc Committee will develop a shared agreement and a baseline of the strategic point of departure. This may include facilitation of a preparation session to define the problem (i.e. what equity means in this context), the mission, the values and the tactics of the priorities.
• Phase 1 - The consultant and the City Council Ad Hoc committee members will consider hosting two (2) or more community "town halls" or community conversations (one in English, one in Spanish) to bring the community into equity-based discussions, ranging from sharing experiences in the community to sharing expectations for the City’s DEI work. The consultant will be expected to facilitate these two forums, and must have bilingual skills in facilitation. • Phase 2 - Working with the Council ad hoc committee (two Council members assigned to this role by their fellow Council members) the consultant will advise and assist in building from the Phase 1 effort to (among other things) improve upon the community dialogue and support community goals

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generated from the dialogue, in line with parameters set by the City Council. This may include but not be limited to:
● Conducting a community assessment to assess the perspectives and experiences of our community, including leaders and residents, and develop a baseline report for current feelings about and level of DEI awareness
● Increasing community awareness of the Equity effort, including engaging the participation and experience of local community-based organizations with equity needs, knowledge, and skills, such as members of the Comité Corazón
● Identifying and removing barriers to community dialogue to improve the comfort and safety of the dialogue.
● Developing a community and civic understanding of patriarchal and white supremacist hierarchies and tools to dismantle them, and frameworks for transforming systems using learning methods responsive to the needs of all of the population, including our indigenous populations.
● Helping develop a 3-5 year DEI Action Plan including prioritized recommendations on initial strategies that, among other things, engages the city government, the community and key stakeholders to examine and improve DEI in or via:
o Broad-based community cultural awareness and inclusion. o For the City government:
▪ City hiring and retention policies and approaches.
▪ Training for City staff, which should specifically address:
● Systemic racism – what it is, how to recognize it, and individuals’ roles in perpetuating it.
● Ways to encourage anti-racist ally-ship.
● Implicit/Unconscious bias, and ways to eliminate bias. ● Microaggressions – how to recognize them and how to respond when encountering them.
● Cultural awareness and inclusion.
o Ensuring the active and ongoing participation of the Chief of Police and other leadership personnel from Healdsburg’s public safety departments in community conversations about critical public sector- resident interactions so as to reflect equity, inclusion, and shared community values in these interactions.
o Assessing City responses to disaster events, and ensuring an equitable response to critical notifications (especially in regards to life safety warnings and evacuations). o Identifying and eliminating barriers to civic knowledge and participation, including boards and commissions and City Council participation. The consultant should also suggest ways to create and use more informal participatory methods so as to broaden accessibility and comfort of participants.
o The manner in which the City, its leaders, and its departments and services communicate with and engage the residents of Healdsburg o Ensuring the equitable provision of City services, programs, and infrastructure development.
o Community celebrations that reflect the demographic diversity of the community. o A regular pattern of safe dialogue and forums that support greater understanding.

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o Civic or other programs that improve equity.
● Suggesting appropriate metrics to help evaluate where we are today and to develop benchmarks on how to measure progress. These metrics and benchmarks should include both qualitative and quantitative measures, including, for example, effective measurements of changes in community sentiment and perceptions of quality of life. Metrics should be diverse in origin, too, with some reflecting indigenous/non-European equity frameworks. ● During Phase 2, it is likely that the City and community will also be working with a consultant to update the City’s Housing Element to its General Plan. If directed to do so by the City Council, the DEI Consultant should be prepared to work with the Council and the Housing Element Update process to help the Housing Element reflect good DEI principles and outcomes. The consultant may be asked to offer:
o Advice as to qualitative benchmarks for building equity in housing policy outside of income-based measurements.
o Ways that the Housing Element can reflect equity in zoning, land uses, and current infrastructure inequities. These conversations may lead to suggestions for broader General Plan changes (via updates or amendments).

NOTE: A potential Phase 3 is not envisioned within the scope for this RFP, but respondents should be aware that, if desired by the City Council at a later date, Phase 3 may include additional ways to bring DEI further into issues such as housing, infrastructure planning and placement, and DEI in the City’s response to community safety and quality of life issues. Phase 3 may also include concepts for various structures that would formalize an enduring role for community representation in the regular reinforcement of the principles, work, and goals of this DEI effort.

The Successful Proposer
The successful proposer will have experience engaging communities such as Healdsburg (including a bilingual, multicultural team) as well as with other local governments in DEI training, educating stakeholders, and building broad buy-in for the results of these efforts. The successful firm will also create a framework for the long-term execution of DEI work once the consultants’ role is completed.

Key Dates:

Date Milestone
September 30, 2021 Release of this RFP
October 11, 2021 @ 5:00 p.m. any questions as to
the RFP due.

Questions and answers developed and posted
on City’s website a few days later.

REVISED: November 5, 2021 at 4:00 p.m.

All RFP responses must be in-hand at the City
November 6 - November 9, 2021 Review of responses by Ad Hoc committee.

This is likely to include an interview with the
proposers’ teams.

November 15, 2021 Estimated date of City Council consideration and approval of consultant

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December 14, 2021 Assuming all information is in hand, estimated start date for the consultant.

April 30, 2023 Completion of Engagement
Budget
A budget of $75,000 has been established for this program for roughly an 18-month engagement.

Proposals should be submitted in an all-inclusive format with one fee identified for services. All other operational costs after the inclusive proposal is submitted are to be borne by the consultant.

Format of Your Response
Targeted, tight proposals are welcomed. Proposals may be submitted in one or both of these formats:

A. A slide deck not to exceed 16 pages; and/or
B. A written narrative (12 point font) not to exceed ten (?) pages.

All proposals must include the information in Part II – Submittal Requirements.

Submitting your Proposal
Please submit your proposal electronically via PDF (or similar) not later than 4:00 p.m. on Friday, November 5, 2021 (REVISED). Your proposal should be emailed to [email protected] Proposal Evaluation
The successful consultant will be selected based on, but not limited to, the following criteria:

1. Experience and Qualifications, including bilingual and multicultural experience. Please include the consultant’s related experience and knowledge base around indiginous populations that are represented within the Healdsburg demographic (specifically the varied Latin American experiences and languages)

2. Overall Proposal Quality

3. Proposed Cost

4. Quality of references

5. Adherence by the Proposer to the provisions of this RFP, including but not limited to the Submittal Requirements in Part II and the terms of Appendix 1.

Our evaluation process may or may not include a brief interview with the proposers and their teams (estimated to occur before November 15, 2021).

Terms
The City of Healdsburg reserves the right to negotiate with any consultant necessary to serve the Community’s best interests in achieving the above goals both during and after this RFP process. All proposals will become the property of the City of Healdsburg once submitted.

II – SUBMITTAL REQUIREMENTS
All proposals must include the following with the information requested below.

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Packet Pg. 174 Attachment: Attachment A (3546 : Acosta Learning Partnership - Professional Services Agreement)

Cover Letter. The proposal must be transmitted with a cover letter signed by an official authorized to bind the prospective consultant contractually.

Statement of Understanding. Please show us how your firm, via its proposals, understands the proposed scope of work and its phases. This can be a summary of less than one page.

References. Please list three similar engagements and/or consulting references. Briefly describe work done and point of contact at each engagement.

Personnel. Please list the names of key personnel anticipated to work on the project and, if applicable, their LinkedIn profiles. For the proposal’s primary point of contact, include the best phone number.

Note that any subcontracting entities and personnel should also be disclosed here.

Engagement Timeline. Please outline roughly the timeline for executing your proposed project beginning December 15, 2021 and finishing April 30, 2023.

Cost. Include your proposed compensation schedule, and briefly describe below how you calculated the overall cost of this project
Statement of Compliance. Please sign and return to the City the Statement of Compliance page of the RFP- Appendix 2. The compliance page is a statement that says the Proposer has read the terms and conditions of the Professional Services Agreement (PSA) and agrees to comply with the language. It is strongly suggested that the Proposer provide the insurance requirements to your insurance carrier in order to make sure you can comply with the City requirements. Any costs to obtain this insurance should be included in the cost proposal. The City will not agree to pay for any insurance costs that are not included in the cost proposal submitted by the Proposer.

III - PROPOSAL INFORMATION
• INQUIRIES AND QUESTIONS: All inquiries and questions shall be submitted electronically and should include the submitter’s name, company, email address and must reference this RFP. Inquiries and questions shall be submitted to:

[email protected]
• PROPOSAL EVALUATION: Proposals received within the specified RFP period will be evaluated by the City of Healdsburg to determine compliance with the format requirements specified in Part I above (under the Proposal Evaluation section). Proposals must comply with these format requirements to be deemed responsive. Any proposal that does not meet the format requirements may be deemed non-responsive and shall be returned to the proposer. The City may reject any proposal if it is deemed to be conditional, incomplete, or contains irregularities.

Any proposer may be asked to participate in a phone or in-person interview. However, the City reserves the right to determine final ranking of proposers on the basis of the written proposal only.

All proposers will be notified of the results.

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Packet Pg. 175 Attachment: Attachment A (3546 : Acosta Learning Partnership - Professional Services Agreement)

• SIGNATURE: The proposal shall be transmitted with a cover letter signed by an official authorized to bind the prospective consultant contractually.

The signed cover letter constitutes certification by the prospective consultant, under penalty of perjury, of the debarment and suspension certificate required under Part 29, Title 49, CFR, and also constitutes certification under penalty of perjury, that the prospective consultant complies with non-discrimination requirements of the state and the federal government. An unsigned proposal or one signed by an individual not authorized to bind the prospective consultant will be rejected. • INSURANCE: The selected consultant shall provide a summary of the consultant’s present and proposed insurance coverage (comprehensive general liability, including bodily injury, personal injury and property damage; professional errors and omissions; automotive liability; and workers’ compensation) for this project. Minimum limits of coverage are as follows:

Type of Insurance Minimum Limits of Coverage
Comprehensive General Liability $2,000,000 per occurrence $4,000,000 aggregate
Automotive Liability $1,000,000 per accident for bodily injury and property damage
Professional Errors & Omissions $2,000,000
Workers’ Compensation (in accordance with State laws)
Prior to commencement of the work described in Scope of Services, a certificate of insurance and corresponding endorsements shall be furnished stating the following:
✔ The insurer will not cancel the insured’s coverage without 30 days prior written notice to the City.
✔ The City will not be responsible for any premiums or assessments on the policy.

The consultant agrees that the bodily injury liability insurance herein provided for shall be in effect at all times during the term of this contract. In the event said insurance coverage expires at any time or times during the term of this contract, the consultant agrees to provide, at least thirty (30) calendar days prior to said expiration date, a new certificate of insurance evidencing insurance coverage as provided for herein for not less than the remainder of the term of the contract, or for a period of not less than one (1) year. New certificates of insurance are subject to approval by the City. In the event the consultant fails to keep in effect at all times insurance coverage as herein provided, the City may in addition to any other remedies it may have, terminate this contract upon occurrence of such event.

Full insurance requirements can be found in Appendix 1 - Professional Services Agreement – Section

11. • PROPERTY RIGHTS: A proposal received within the prescribed deadline becomes the property of the City and all rights to the contents therein become those of the City.

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Packet Pg. 176 Attachment: Attachment A (3546 : Acosta Learning Partnership - Professional Services Agreement)

• CONFIDENTIALITY: Prior to award of the contract, all proposals will be designated confidential to the extent permitted by the California Public Records Act. After award of the contract, or if not awarded, after rejection of all proposals, all responses will be regarded as public records and will be subject to review by the public. Any language purporting to render all or portions of the proposal confidential will be regarded as non-effective and will be disregarded. • AMENDMENTS TO RFP: The City reserves the right to amend the RFP by addendum prior to the final proposal submittal date. The City also reserves the right to extend the due date, or to cancel this RFP at any time.
• NON-COMMITMENT OF CITY: This RFP does not commit the City to award a contract, to pay any costs incurred in the preparation of a proposal for this request, or to procure or contract for services. The City reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified consultant or to modify or cancel in part or in its entirety the RFP if it is in the best interests of the City to do so. • AWARD OF CONTRACT: It is anticipated that compensation under any contract resulting from this Request for Proposals (RFP) will be on a cost plus fee basis with a not-to-exceed amount. Proposer selection will result in the issuance of a Professional Services Agreement (PSA), as shown in Appendix 1. Proposer selection will be based upon weighted criteria as cited in the RFP document.

Standard selection criteria include, but are not limited to: cost, experience, availability, deployment of services, and ability to meet the terms and conditions of this RFP. The City reserves the right to reject any and all proposals, to waive formalities or to accept any proposal which appears to serve the best interest of the City of Healdsburg. Any contract awarded as a result of this RFP will be awarded without discrimination based on race, color, religion, age sex, or national origin.

The prospective consultant will be required to adhere to the provisions of a fully executed agreement. Provisions of the agreement shall be based on a standard agreement approved by the City of Healdsburg. Appendix 1 is a sample of the City’s standard Professional Services Agreement. • EXECUTION OF CONTRACT: The prospective consultant is advised that should this RFP result in recommendation for award of a contract, the contract will not be in force until it is approved and fully executed by the City.
• PUBLIC DOMAIN: All products used or developed in the execution of any contract resulting from this RFP will remain in the public domain at the completion of the contract. • COORDINATION: Coordination of consultant and City activities will be accomplished through a Consultant Project Manager/City Project Manager. The Consultant Project Manager shall not be removed from the project during the course of work without City approval. The consultant shall carry out instructions as received from the City Project Manager and shall cooperate with the City and any other contractors working on the project.

It is not the intent of the foregoing paragraph to relieve the consultant of its professional responsibility during the performance of this contract. In those instances where the consultant

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believes a better plan, methodology or solution to the problem is possible, it shall promptly notify the City of these concerns, together with the reasons therefore.

IV – APPENDICES
Appendix 1 – Sample Professional Services Agreement for the City of Healdsburg Appendix 2 – Statement of Compliance
Appendix 3 – Workers Compensation Declaration

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Packet Pg. 178 Attachment: Attachment A (3546 : Acosta Learning Partnership - Professional Services Agreement) Exhibit A - Consultant’s Proposal/Scope of Services
ALLP will provide the following services within this engagement and accordance with the terms of this Professional Services Agreement:

Phase 1: May 2022 to October 2022
Tasks:
● Public Participation Encuentros/Community Encuentros (3 total) ● Youth-Facilitated Encuentro (1 - Fall 2022)
● Facilitated conversations with City staff (2 total)
● Community Needs Assessment
Deliverables:

1. Convening of three (3) Community Encuentros

2. Convening of one (1) Youth-Facilitated Encuentro

3. Convening of two (2) facilitated discussions with City staff, one with management and one with line staff

4. Summary report of participants’ comments and related discussions

5. A draft and final Community Needs Assessment

6. Invoicing for this Phase 1.

Narrative:

During this period, the ALLP team will plan, schedule, and conduct three Community Encuentros in a range of formats with an in-person presence of select ALLP staff, although ALLP staff members may also participate on-line. The encuentros shall be, to the extent possible, available for in-person attendance as well as on-line participation. Similarly, the Youth-Facilitated Encuentro shall be focused on Healdsburg-area youth who shall have a facilitation role in the event(s).

Of the Community Encuentros, at least one shall be bilingual in both Spanish and English. At least one Encuentro shall be a “cafecito” designed for the Spanish-speaking community.

At the conclusion of the events, ALLP shall summarize the information gathered at the encuentros and shall use the information to develop a Community Needs Assessment. The Community Needs Assessment will provide a baseline of data and information that will inform future work by ALLP, including but not limited to the DEI Plan.

During this period, City staff will endeavor to assist ALLP in scheduling, providing Zoom technology, providing social and other media updates about this Phase, and access to readily available data or materials that assist with the work.

Contract Resources Allocated to this Phase: $40,000, including time spent with City officials, marketing and outreach, encuentros facilitation, miscellaneous costs associated with the encuentros, and some travel costs. Generally:

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Packet Pg. 179 Attachment: ALLP - Scope of Work (3546 : Acosta Learning Partnership - Professional Services Agreement)

Category Funds Allocated
Planning and Meeting w/City officials, key stakeholders $4,500 Outreach & Marketing $2,500
Facilitation of Community Encuentros $15,000
Miscellaneous Community Encuentros costs $4,000
Travel within this Phase $10,000
Written Community Needs Assessment $4,000
Subtotal = $40,000
Phase 2: July 2022 to January 2023 (may overlap with Phase 1) Tasks:
● Equity Encuentros (5 total)
Deliverables:

7. Convening of five (5) Equity Encuentros in various formats

8. Summary report of participants’ comments and related discussions

9. Invoicing for this Phase 2.

Narrative:

During this period, the ALLP team will plan, schedule, and conduct five Equity Encuentros that are structured to address the issues raised in the Community Needs Assessment developed in Phase

1. The Equity Encuentros are intended to bring forward the voices of local individuals who have stories and expertise to convey the importance of DEI in the Healdsburg community. One goal of the Equity Encuentros will be to establish them in the community as a tradition going forward.

The Equity Encuentros may be in a range of formats with an in-person presence of select ALLP staff, although ALLP staff members may also participate on-line. The encuentros shall be, to the extent possible, available for in-person attendance as well as on-line participation.

Concepts for the Equity Encuentros may include, but are not limited to:
● “I never learned this in school,” a local history of Inequality and Disenfranchisement. ● “In Lak'ech” - You are my other me/tu eres mi otro yo as a framework for equity. ● Understanding the indigenous history of our region and tools for engaging with the indigenous community.
● Community and Cultural Wealth of Healdsburg - Reenvisioning our public spaces. ● Exploring local personal stories that tie into a theme of “You Belong Here.” ● Navigating systems: School system, physical and mental health, employment and housing.

At the conclusion of the events, ALLP shall summarize the information gathered at the encuentros

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Packet Pg. 180 Attachment: ALLP - Scope of Work (3546 : Acosta Learning Partnership - Professional Services Agreement)

and shall use the information to build into the DEI Plan of Phase 3.

During this period, City staff will endeavor to assist ALLP in scheduling, providing Zoom technology, and providing social and other media updates about this Phase.

Category Funds Allocated
Planning and Meeting w/City officials, key stakeholders $4,500 Outreach & Marketing $2,500
Facilitation of Equity Encuentros $5,000
Miscellaneous Equity Encuentros costs $4,000
Travel within this Phase $5,000
Subtotal = $21,000
Phase 3: January 2023 to May 2023 (may overlap with Phase 2) Tasks:
● Developing and completing a draft Diversity, Equity and Inclusion (DEI) Plan for review by the Ad Hoc Committee and City staff; and
● Finalizing the draft plan based on feedback from the Ad Hoc Committee, city staff, and the City Council and community.

Deliverables:

10. A draft and final DEI Plan with action items to be used by the City of Healdsburg for the upcoming 3-5 years. The Plan shall include, but not be limited to:
a. Guidance for City staff retention and recruitment practices b. Guidance for City staff training on DEI and development of a more inclusive workplace
c. Guidance for involving more BIPOC youth in City governance and programs d. Guidance for involving more diversity on City boards and commissions e. Guidance for integrating DEI practices in law enforcement interactions f. Guidance for providing for the equitable provision of City services, programs, and infrastructure.
g. Guidance for voicing the needs of under-represented community members in housing policy , including ensuring that BIPOC community members are involved and have access to the housing element processes. Includes a review of how the City may affirmatively further fair housing.
h. Ways to continue and build upon the Community and Equity Encuentros i. Baseline data, including ways to measure improvement from the baselines established in the Community Needs Assessment of Phase 1.

11. Attendance at and presentation of the DEI Plan to the community via a City Council workshop set for late Spring, 2023.

12. Final invoicing.

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Packet Pg. 181 Attachment: ALLP - Scope of Work (3546 : Acosta Learning Partnership - Professional Services Agreement)

Narrative:

During this period, the ALLP team will continue to engage with the community and city leaders in development of a straightforward and action-oriented DEI Plan for City to cover the upcoming three to five years in Healdsburg. The DEI Plan shall include, but not be limited to, the information noted above in “Deliverables” (Parts a-i). City staff and the Ad Hoc Committee may determine that additional information is needed in these sections, and shall work with ALLP to address any increased costs or staff time from ALLP.

This phase may include some in-person discussions, but most interactions will include Zoom meetings and exchanges of draft documents. It is envisioned within this scope that most if not all consultant travel will have been completed in Phases 1 and 2.

Contract Resources Allocated to this Phase: $14,000, including time spent with City officials and the consultants’ time to prepare the draft and final DEI Plan. Generally:

Category Funds Allocated
Planning and Meeting w/City officials, key stakeholders $7,000 Preparation of the Draft and Final DEI Plan $7,000
Subtotal = $14,000
Total All Phases = $75,000
# # #

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Packet Pg. 182 Attachment: ALLP - Scope of Work (3546 : Acosta Learning Partnership - Professional Services Agreement)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: Adoption of Resolution Authorizing Remote Meetings PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing remote meetings of the City Council and other legislative bodies.

COMMUNITY ENGAGEMENT/OUTREACH:

The City has made and continues to engage in extensive outreach to the community regarding the City’s response to COVID-19, including updates at public meetings.

BACKGROUND:

On or about March 4, 2020, as part of the State of California’s response to address the global COVID-19 outbreak, Governor Gavin Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for broader spread of COVID-19 following one official COVID-19 death.

When the COVID-19 pandemic started, local agency boards struggled to conduct their meetings in compliance with the Brown Act’s public accessibility requirements while still abiding by stayat-home orders. As a result, Governor Newsom signed Orders N-25-20, N-29-20, and N-35-20 to grant local agencies the flexibility to meet remotely during the COVID-19 pandemic. These orders expired on September 30, 2021.

DISCUSSION/ANALYSIS:

On September 16, 2021, Governor Newsom signed into law AB 361 – Brown Act: Remote Meetings During Emergencies. AB 361, codified at Government Code Section 54953(e)(1)(B), amended the Brown Act to allow public agencies to allow local legislative bodies to continue meeting by teleconference during a gubernatorial proclaimed state of emergency if the local

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legislative body determines, by majority vote, that as a result of the emergency, meeting entirely in person without restrictions would present imminent risks to the health or safety of attendees.

By adopting the proposed resolution, the Council would, on behalf of the City Council and all other legislative bodies formed by the Council, make the findings required by AB 361 to meet remotely. Because the Council is required to make these findings every thirty days, staff will place a version of this resolution on the consent calendar at all subsequent meetings, until the Council decides that meeting fully in person will no longer pose an imminent risk to the health or safety of attendees.

The resolution has been amended, effective with the March 21 City Council meeting, to amend public meeting protocol in response to the latest COVID-19 conditions, as directed by the City Council.

ENVIRONMENTAL STEWARDSHIP:

This section is not applicable.

ALTERNATIVES:

Because the Governor’s Order authorizing online meetings has expired, if the Council does not adopt the proposed resolution, the Council should immediately return to in-person meetings.

FISCAL IMPACT:

There is not a fiscal impact as a direct result of this action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
Public Meeting COVID-19 Protocols for the City of Healdsburg

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CITY OF HEALDSBURG
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AND ON BEHALF OF COMMISSIONS AND

COMMITTEES CREATED BY THE CITY COUNCIL

PURSUANT TO CALIFORNIA GOVERNMENT CODE
SECTION 54952(b) AUTHORIZING TELECONFERENCE
MEETINGS IN COMPLIANCE WITH AB 361 (GOVERNMENT
CODE SECTION 54953(e)) TO CONTINUE TO ALLOW

MEMBERS OF THE PUBLIC TO SAFELY PARTICIPATE IN

LOCAL GOVERNMENT MEETINGS
WHEREAS, the City Council is committed to ensuring public access to observe and participate in local government meetings; and
WHEREAS, all meetings of the City Council and other legislative bodies created pursuant to Government Code Section 54952(b) are open and public, as required by the Ralph M. Brown Act, so that any member of the public may participate in local government meetings; and
WHEREAS, the recently adopted AB 361, codified at Government Code section 54953(e), makes provisions for remote teleconferencing participation in local government meetings, without compliance with the requirements 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, on March 4, 2020, Governor Newsom proclaimed a State of Emergency due to the outbreak of respiratory illness due to a novel coronavirus (now known as COVID 19) and that State of Emergency is still in effect in the State of California; and WHEREAS, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing during public meetings of all legislative bodies to protect the community’s health against the spread of COVID-19; and WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees and other bodies that were created by the City Council pursuant to Government Code section 54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Healdsburg that the City Council does hereby:

1. Find that Current Conditions Authorize Teleconference Public Meetings of

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Packet Pg. 185 Attachment: Resolution (3537 : Resolution authorizing remote meetings) Resolution No. -2022

Legislative Bodies. Based on the California Governor’s continued declaration of a State of Emergency and the Sonoma County Public Health Officer’s recommendation to continue teleconferencing or social distancing during public meetings, the City Council finds that the conditions continue to exist pursuant to Government Code section 54953(e)(3) to allow Legislative Bodies to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.

2. Authorize Legislative Bodies to Conduct Teleconference Meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution, including conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.

3. Authorize Legislative Bodies to Conduct Hybrid Meetings. The Legislative Bodies are hereby authorized to conduct meetings in a “hybrid” format, whereby members of the Body and members of the public may elect to be present in person, utilizing appropriate safety procedures, or participate by teleconferencing technology. Such meetings of the Legislative Bodies that occur using teleconferencing technology will provide an opportunity for any and all members of the public who wish to address Legislative Bodies to do so, and will otherwise occur in a manner that protects the statutory and constitutional rights of members of the public attending the meeting via teleconferencing. In-person meetings will be held consistent with the protocols described in Exhibit A to this Resolution.

PASSED and ADOPTED by the City Council of the City of Healdsburg, County of Sonoma, State of California, this 21st day of March 2022, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ ___________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Packet Pg. 186 Attachment: Resolution (3537 : Resolution authorizing remote meetings)

PUBLIC MEETING COVID-19 PROTOCOLS

FOR THE CITY OF HEALDSBURG
SCOPE: These protocols shall apply to all public meetings held in the Council Chamber located at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, by the City Council and by any and all boards, committees and commissions created and/or appointed by the City Council.

APPLICABILITY: These protocols shall apply to all participants, including members of the public, elected officials, appointed members of all boards, committees and commissions, city staff, consultants, applicants, contractors, and any other person or individual attending or participating in a public meeting in the Council Chamber.

In addition to these protocols, the City of Healdsburg will follow all laws, regulations, policies, and orders from all relevant public agencies, including the Center for Disease Control, California Department of Public Health, CalOSHA, and the Sonoma County Public Health Officer.

PURPOSE: The City intends to implement a hybrid public meeting format to allow all participants of a public meeting in the Council Chamber to participate either in-person or remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act. Due to the fact that all participants of a public meeting that choose to participate in-person in the Council Chamber will therefore be in a confined indoor space and, the period of confinement will more likely than not be longer than 15 minutes, the City is adopting these protocols to protect the public health, safety and general welfare and thereby limit the potential risks associated with COVID-19.

COMMITMENT TO PUBLIC PARTICIPATION: None of the protocols established herein are intended to limit public participation by participants of a public meeting in the Council Chamber in any way; indeed, the intent is to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare. Any participant of a public meeting that desires to participate in-person in the Council Chamber that is unable or unwilling to comply with the inperson attendance protocol outlined below, or otherwise chooses not to participate in-person in a public meeting in the Council Chamber, will have the right and ability to participate in a public meeting in the Council Chamber remotely via teleconference in a manner consistent with provisions of the Ralph M. Brown Act.

IN-PERSON ATTENDANCE PROTOCOL:

1. Face Covering: Consistent with the most current determination by the Healdsburg City Council, all participants of a public meeting in the Council Chamber that wish to participate in-person shall wear a compliant face covering over their nose and mouth at all times. The City of Healdsburg will make available appropriate face coverings at all public meetings conducted in the Council Chamber to any participant who requests one. Any participant of a public meeting permitted entry into the Council Chamber, who thereafter fails or refuses to appropriately affix a face covering over their nose and mouth following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.

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Packet Pg. 187 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3537 : Resolution authorizing remote meetings)

2. Social Distancing and Occupancy Limits: The occupancy limit in the Council Chamber will be reduced by at least 50%.
a. Due to limited capacity, participants who indicate they are only interested in a specific item may be asked to wait outside the Council Chamber until their item is called on the agenda.
b. City staff will monitor occupancy within the Council Chamber to ensure proper social distancing is maintained. All participants of a public meeting permitted entry into the Council Chamber shall obey all directions from City staff provided to ensure proper social distancing is maintained. Any participant of a public meeting permitted entry into the Council Chamber who fails or refuses to obey the directions from City staff provided to ensure social distancing, following one or more warning(s) from an appropriate City official, shall leave the Council Chamber upon instruction from an appropriate City official.
c. City staff and outside consultants to the City will, as appropriate or directed by the City Manager, participate in the public meeting remotely via teleconference.

3. Enforcement: In the event a participant of a public meeting in the Council Chamber refuses or fails to obey a decision, direction or instruction of an appropriate City official issued pursuant to these In-Person Attendance Protocols, the Chief of Police, or his or her designee, may in his or her discretion, or at the direction of the City Manager or the Presiding Officer of the public meeting, take appropriate and reasonable steps to enforce the decision, direction or instruction of the appropriate City official and/or remove the offending participant from the Council Chamber. Additionally, the Presiding Officer of the public meeting may, in his or her discretion, suspend and adjourn the public meeting and/or clear the Council Chamber of all participants in the event of a disturbance and/or disruption to the public meeting, and thereafter reconvene the public meeting once the matter is resolved.

CLEANING PROTOCOL: The Council Chamber shall be professionally cleaned after each public meeting. City staff will additionally use an electrostatic cleaner to disinfect the Council Chamber after each use.

AIR FILTRATION: Air control settings in the Council Chamber will be adjusted to allow for maximum fresh air flow during public meetings. When conditions allow, doors may be left open to facilitate additional fresh air circulation.

DISTRIBUTION OF PROTOCOLS TO PARTICIPANTS: A copy of these protocols shall be published and posted on the City’s website and shall be made available at the entry to the Council Chamber for distribution to all participants of a public meeting seeking to gain entry to the Council Chamber.

CHANGES TO PROTOCOL: The City Council may, from time to time, amend, modify, suspend and/or terminate and repeal all or any portion of these protocols as it may determine to be appropriate and necessary in consideration of changes in conditions or the need to protect the statutory and constitutional rights of participants appearing before the legislative bodies of the City of Healdsburg, while protecting the public health, safety and general welfare.

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Packet Pg. 188 Attachment: Public Meeting COVID-19 Protocols for the City of Healdsburg (3537 : Resolution authorizing remote meetings)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: Landscaping and Lighting Assessment District
PREPARED BY: Jaime Licea, Parks Superintendent
STRATEGIC INITIATIVE(S):

Quality of Life
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution appointing Coastland Civil Engineering as Engineer of Work, to direct the preparation of the annual Engineer’s Report, and to describe the potential changes to the City of Healdsburg’s Fiscal Year 2022-23 Landscaping and Lighting Assessment District in accordance with the provisions of the Landscaping and Lighting Act of 1972.

COMMUNITY ENGAGEMENT/OUTREACH:

Since 2020, staff has met with residents from the Landscaping and Lighting Assessment Districts to identify concerns and opportunities as part of a working group. The working group meets twice per year and helps identify the work to be completed in the Zones each year.

BACKGROUND:

The City of Healdsburg utilizes a Landscaping and Lighting Assessment District formed in 1996 in accordance with the provisions of the Landscaping and Lighting Act of 1972 to fund the maintenance and upkeep of landscaping within specific public right-of-way along city streets and the maintenance and upkeep of some riparian and park areas in the city. The assessment district consists of six separate zones (areas) within the city. The funding sources for the assessment district are the parcels within the six zone boundaries, in addition to funding through the Community Services budget for areas that are deemed to have general public benefit. The assessments are determined through an annual process that begins with tonight’s City Council action and ends at a public hearing. This is the first of three City Council meetings regarding the assessment district.

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DISCUSSION/ANALYSIS:

To levy annual assessments in any fiscal year, the City Council is required by the California Streets and Highways Code to adopt a resolution appointing the Engineer of Work, directing the preparation of the annual Engineer’s Report, and describing the potential changes to the assessment district for the upcoming fiscal year. In prior years, City Council has appointed the firm Coastland Civil Engineering as the Engineer of Work. Coastland has demonstrated it has the experience and expertise necessary to perform the work, and staff recommends re-appointment as the Engineer of Work.

The procedure for the FY 2022-23 levy of annual assessments for the Lighting and Landscape Assessment District is as follows:
• Tonight, the City Council considers the adoption of the attached resolution appointing the Engineer of Work and directing the preparation of the Engineer’s Report. • At the second Council meeting, the City Council considers the adoption of a resolution preliminarily approving the annual Engineer’s Report and a notice of intent to levy and collect assessments for FY 2022-23. This resolution also sets the time and date of an informal public information meeting, if required, and the public hearing. The City Council can preliminarily approve the Engineer’s Report as submitted or modify it and preliminarily approve it as modified.
• If required, mailed notices and ballots are sent to all property owners specifically affected by proposed changes in the Assessment District. Staff then holds an informal public information meeting to discuss proposed changes. This is not a City Council meeting. • At the third Council meeting, City Council holds a public hearing, and upon conclusion, may adopt a resolution confirming the assessments, either as preliminarily approved at the second council meeting, or as modified by the City Council at the conclusion of the public hearing.

The adoption of the resolution shall constitute authorization to levy assessments for FY 2022-23.

This procedure as described is required by the Landscaping & Lighting Act of 1972 of the California Streets and Highways Code.

ALTERNATIVES:

By virtue of the Streets and Highways Code (Code), the City is mandated to adhere to the recommendation in the Code to file an annual Engineer’s Report. By not filing the report, the City would not be in conformance with the rules and regulations of the Code and assessments could be subject to challenge.

FISCAL IMPACT:

The Landscaping and Lighting Special Assessment District collects funds to support the operation and maintenance of certain areas within the city. The properties within the district pay the cost of the special benefits received. The City’s Community Services Fund covers the cost of the general benefits to the City at large.

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ENVIRONMENTAL ANALYSIS:

Activities associated with the Landscaping and Lighting Assessment District includes maintenance of existing landscaping, native growth and related facilities. Per Section 15301(h) of Article 19 in Chapter 3 of Title 14 of the California Code of Regulations, these activities are considered Categorically Exempt.

ATTACHMENT(S):

Resolution

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CITY OF HEALDSBURG
RESOLUTION NO. ____-2022

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPOINTING COASTLAND CIVIL

ENGINEERING AS THE ENGINEER OF WORK FOR THE
CITY OF HEALDSBURG’S LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT AND DIRECTING THE
PREPARATION OF THE ENGINEER’S REPORT FOR FISCAL
YEAR 2022-23 (PURSUANT TO THE LANDSCAPING AND
LIGHTING ACT OF 1972)
WHEREAS, the City Council ordered the formation of an assessment district on November 6, 1996, to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972: and
WHEREAS, pursuant to Section 22620 of the Streets and Highways Code, the City Council must annually appoint the engineer of work and direct the preparation of the annual Engineer’s Report in order to levy and collect assessments for any following fiscal year; and WHEREAS, there may be potential changes in the FY 2022-23 assessment district as a result of parcels which have been subdivided or annexed into the assessment district since last year’s levying of assessments; and
WHEREAS, Coastland Civil Engineering has prepared the annual Engineer’s Report for the City’s Landscaping and Lighting Assessment District in prior years; and WHEREAS, Coastland Civil Engineering has shown the expertise and experience in the proceedings of the Landscaping and Lighting Act of 1972; and WHEREAS, activities associated with the Landscaping and Lighting Assessment District is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to the following authorities: Section 15301(h) of Article 19 in Chapter 3 of Title 14 of the California Code of Regulations for maintenance of existing landscaping, native growth and related facilities.

NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Healdsburg hereby appoints Coastland Civil Engineering as the Engineer of Work for the City of Healdsburg's Fiscal Year 2022-23 Landscaping and Lighting Assessment District and hereby directs the preparation and filing of the annual Engineer’s Report, including any changes, pursuant to Section 22620 of the California Streets and Highway Code.

BE IT FURTHER RESOLVED that activities associated with the Landscaping and Lighting Assessment District are categorically exempt from CEQA in accordance with the CEQA guidelines as cited in this resolution.

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Packet Pg. 192 Attachment: Resolution (3513 : Landscaping and Lighting Assessment District) Resolution No. ____-2022

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg at its regular meeting held on the 21
st day of March, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAINING:

SO ORDERED: ATTEST:
_________________________________ ____________________________________ Osvaldo Jimenez, Mayor Raina Allan, City Clerk

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Packet Pg. 193 Attachment: Resolution (3513 : Landscaping and Lighting Assessment District)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: Water & Wastewater Rate Studies
PREPARED BY: Terry Crowley, Utilities Director
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Receive a presentation regarding water and wastewater forecasted revenues and costs.

COMMUNITY ENGAGEMENT/OUTREACH:

In February of 2021 the City Council was presented with an introduction to water and wastewater rate setting process. The Proposition 218 process requires community engagement at council meetings and through an open and public rate protest process.

BACKGROUND:

Development of water and wastewater financial plans is necessary to identify the financial needs related to ongoing operations, current and future debt obligations, new or expanded regulatory obligations, and capital improvement plans for the water and wastewater enterprises.

Development of financial plans and rate studies generally lead to future rate adjustments. At this time, staff is providing this update on the process for informational purposes only and not requesting action from the Council.

On May 2, 2016, the City Council adopted a resolution approving financial plans and new water and wastewater rates that effected needed rate increases for the water department over a five-year period with July 2020 being the last of the scheduled rate increases. During this same period, wastewater rates were not increased and remained flat over the five-year period.

On January 7, 2019, the City Council adopted resolutions approving the Pump Station Pumping Surcharge for the Saggio Hills Area Plan area and the Monthly Maintenance and Replacement Charge for the Montage Resort. These surcharges are specific to the Montage resort and residential area and recover costs associated with Montage Resort and the Passalacqua Water Pumping Station.

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With the understanding that the previously approved rate increases ended in July 2020, in early 2021 Hildebrand Consulting presented an introduction to rate setting that would continue rate increases starting with the July 2021 utility bill. However, due to the ongoing pandemic and associated economic impacts on many members of the community, the City delayed the implementation of new rates until the late fall of 2021. Staff has continued to work with Hildebrand Consulting to review the City’s forecasted costs and revenues for both the Water and Wastewater funds. A major challenge to this effort has been the financial impact of the climate induced water shortage and forecasting future reductions in water and wastewater revenues against increasing future costs to reliably operate the City’s water and wastewater systems.

DISCUSSION/ANALYSIS:

Two important rules when setting utility rates are; 1) rates must cover the full operating and capital replacement costs of the utility and 2) rates must be fair and equitable to all users. There are many aspects to the rate setting process as outlined with this staff report.

The final rate study will include multi-year financial plans, an update to the cost-of-service analysis, and update to the existing rate structures.

The primary objectives of the rate studies are to:
i. Ensure that the rates being charged by the City are legally defensible - Rates must reflect the cost of providing service by proportionately assigning costs to each customer group based on service requirements and demands.
ii. Minimize impact to rate payers – Particular consideration will be given to the economic conditions created by the pandemic as well as the financial impact of the most recent climate induced drought.
iii. Generate sufficient rate revenue to meet each utility’s financial obligations related to operations, debt service, and capital improvement needs - Maintaining strong financial performance is important for credit ratings, which affects the utilities’ interest rates and ability to obtain debt in the future.
iv. Keep rates administratively simple and easy to explain.

The following work will be completed to achieve the above objectives:
i. Develop a multi-year financial management plan that integrates operational and capital project funding needs
ii. Identify future rate adjustments to rates to help ensure adequate revenues to meet the enterprise’s ongoing financial obligations
iii. Update the cost of providing utility service to each customer class using industryaccepted methodologies iv. Update the City’s existing rate structures to ensure that the City is equitably recovering the cost of service and comporting with industry standards and California’s legal requirements
v. Propose a 5-year rate schedule for both water and wastewater utilities which reflects all the objectives above.
vi. Propose a Water Shortage Surcharge policy that would authorize the City to implement rate surcharges during drought events to mitigate against significant fiscal impacts.

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The study will apply methodologies that are aligned with industry standard practices for rate setting as laid out in the American Water Works Association (AWWA) M1 Manual, and all applicable law, including California Constitution Article XIII D, Section 6(b), commonly known as Proposition 218. Proposition 218 has both procedural requirements, whereby property owners need to be given the opportunity to protest any proposed increase to rates, and substantive requirements, whereby the proposed rates need to reflect the cost of providing service to utility customers.

The study is reviewing each utility’s current financial condition and the multi-year financial management plans are being used to determine the level of annual rate revenue required to cover projected annual operating expenses, debt service (including debt coverage requirements), and capital cost requirements while maintaining adequate reserves.

Rate revenue requirements are then used to perform a detailed cost-of-service analysis based upon principles outlined by the AWWA, Proposition 218, and other generally accepted industry practices to develop rates that reflect the cost of providing service.

Fund Structure. Both utilities include an Operating Fund, a Capital Replacement Fund, and a Developer Capacity Fund. The revenues that fund the utilities include user rates, miscellaneous operating revenue, interest earnings, and developer capacity fees. Expenses include operating and maintenance, general administrative, debt service, and capital projects. The City can also uses debt on occasion as a vehicle for funding larger capital projects. One of the larger ongoing costs of both the Water and Wastewater funds is repayment of existing debts.

Reserve Targets. Target reserves for utilities are cash balances set-aside for specific cash flow needs. The target for reserves is an important component when developing a multi-year financial plan. Utilities rely on reserves for financial stability. Credit rating agencies evaluate utilities in part on their adherence to formally adopted reserve targets, and lending agencies require utilities to maintain specific debt reserves for outstanding loans. The City has a formal reserve policy (Resolution No. 139-2000) which establishes a target minimum contingency reserve of 25% of revenues to be maintained in both the water and wastewater utilities. In addition, as required by bond covenants, the City has created a debt service reserve within the Water Fund which maintains a reserve level equal to the utility’s annual debt service obligations. Finally, the study will recommend that each utility also maintain an Emergency Capital Reserve to protect the City against catastrophic failure of utility infrastructure.

Capital Program. The City’s Utility and Public Works departments have been working to develop a capital spending program that meets the requirements of each utility’s aging infrastructure and regulatory requirements while also avoiding a program that will create a large spike in rates. Due to a significant amount of aging infrastructure the forecasted need for annual capital spending for the water and wastewater utilities is expected to increase substantially.

Preliminary analysis has found that this level of spending will require substantial and immediate rate increases for both utilities. Therefore, City staff have developed a plan that will defer many capital replacement projects to minimize customer impacts while prioritizing regulatory requirements, water supply projects, and replacement of the most critical infrastructure. This

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plan is not ideally but will allow a pathway to develop future revenues sufficient to meets the needs of the City’s aging infrastructure.

Low Income Discounts. Proposition 218 stipulates that, revenues derived from water, sewer and refuse rates may not exceed the proportional cost of providing the service and does not allow one utility ratepayer to subsidize the programs or discounts of another utility ratepayer. The Measure V/T Fund funds both the water and wastewater low-income discounts. Currently, a 15% discount is provided to income qualifying water customers and a 20% discount is provided to income qualified wastewater customers.

ENVIRONMENTAL STEWARDSHIP:

Not applicable
ALTERNATIVES:

Staff are not requesting an action from the Council with this item.

FISCAL IMPACT:

This presentation has been strictly informational, and no action is being requested of Council, therefore there is no fiscal impact at this time. However, the information provided will help to inform the Council on the need for future actions and the financial outlook for the water and wastewater funds.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: March 21, 2022
SUBJECT: Written Communication from Community Development Director Scott Duiven regarding Planning Commission actions taken on February 23, 2022
PREPARED BY: Shawn Sumpter, Administrative Specialist
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

No action required.

COMMUNITY ENGAGEMENT/OUTREACH:

Public hearing notices were sent to all property owners within 300’ of the subject properties.

The Agenda was posted on the public notice board at City Hall and the packet was posted on the website. Notice of the packet availability was provided to website subscribers in the form of emails and/or text messages.

The meeting was available for viewing live on our website and continues to be available as a video recording.

During the meeting opportunity for public input was provided.

BACKGROUND:

Since the formation of the Planning Commission, a report on actions taken at the immediately prior Commission meeting has been provided to the City Council as a way of keeping the Council informed of the matters/issues before the Commission.

This report is not required by the Healdsburg Municipal Code, City Council resolution or state law and requires no action from the City Council.

DISCUSSION/ANALYSIS:

Attached, for your information and receipt, is the report on the actions taken by the Planning Commission at its February 23, 2022 meeting.

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ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

None
FISCAL IMPACT:

There is no fiscal impact as a direct result from the proposed action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

PC Summary 20220223

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REPORT TO COUNCIL
SUBJECT: Actions Taken by The Planning Commission on February 23, 2022 The Planning Commission meeting began as a workshop immediately followed by the regular meeting.

Planning Commission Workshop
 The Commission conducted a workshop regarding DR 2022-01 Dry Creek Commons a proposal to construct a 58-unit, 4-story affordable housing project and associated amenities with 97 on-site parking spaces. The project will include (28) 1-bedroom units, (14) 2-bedroom units, and (15) 3-bedroom units for extremely low, very low- and low-income families at 155 Dry Creek Road.

The purpose of the workshop was to introduce the project to the Planning Commission and community and to obtain input. No official action was taken at this workshop. -------------------
Planning Commission Regular Meeting
(Immediately following the workshop)

1. ROLL CALL
Commissioners present: Brunner, Eddinger, Gerlach, Hunt, Luks, McKay Commissioners absent: Breznikar
City Staff present: Community Development Director Scott Duiven, Contract Planner Linda Ruffing, City Attorney’s Office Eric Philips

2. ADMINISTRATIVE ACTIONS
A. The Commission voted 6-0-1 (Breznikar absent) to approve the February 23, 2022 agenda.

B. The Commission voted 6-0-1 (Breznikar absent) to approve the January 11, 2022 minutes.

C. Acceptance of Communications and Correspondence: None D. Declarations of Conflicts of Interest: None
E. Disclosures of Ex Parte Communications: None

3. PUBLIC COMMENTS None

4. PUBLIC HEARINGS
A. The Commission voted 6-0-1 to approve Enso Village Senior Living Community Entitlement Amendments (DA 2020-01.01; CUP 2019-04.01; CUP 2020-02.01; DR 2020-09.01) regarding affordability provisions and parking.

B. The Commission voted 5-1-1 (Breznikar absent, Brunner against) to approve the North Village Development Agreement Amendment for Fire Substation (DA 2020-01.02) regarding modifications to the funding agreement for the Fire Substation.

5. COMMISSIONER AND SUBCOMMITTEE REPORTS:
 Chair Eddinger recognized the addition of Senior Planner Ellen McDowell to the staff and the roll of Administrative Specialist Griselda Villarreal in providing additional support to the Commission.  Commissioner Hunt reported on the progress of the Housing Element Working Group.

6. DIRECTOR’S REPORT: Director Duiven provided information regarding:
 March 8, 2022 Saggio Hills Affordable Housing Workshop and a presentation by the Housing Element Update consultant team.
 City Council moving to hybrid meetings starting March 21, 2022.  April 12, 2022 tentative date for Verizon hearing.

In closing Chair Eddinger expressed his pride in Healdsburg’s continuing commitment to providing affordable housing.

The meeting adjourned at 8:23 PM.

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Packet Pg. 200 Attachment: PC Summary 20220223 (3518 : PC Summary 2-23-2022)