Healdsburg City Council
June 20, 2023

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING AGENDA
Vice Mayor David Hagele will be participating in the meeting remotely from the Sheraton Grand Seattle
1400 6th Avenue, Seattle, WA 98101
This agenda shall be posted at this location.

City Hall Council Chamber Meeting Date: June 20, 2023
401 Grove Street Time: 6:00 PM
Healdsburg, CA 95448 Date Posted: June 14, 2023
(707) 431-3317
To join by computer, tablet, or mobile device:

Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
healdsburg.gov/zoom (Pre-registration for the meeting is not required.) Process to watch the meeting and submit Public Comment as a part of the Zoom Webinar .

1. CALL TO ORDER/ROLL CALL
A. Pledge of Allegiance
B. Approval of Agenda

2. REPORT ON CLOSED SESSION(S)

3. ANNOUNCEMENTS/PRESENTATIONS
A. Proclamation recognizing July 2023 as Disabilities Pride Month B. Proclamation recognizing July 23 through July 30, 2023 as Zero Waste Week

4. CITY MANAGER REPORTS

5. PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public City Council/RSA Regular Meeting Agenda
June 20, 2023

comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.

6. CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.

A. Fiscal Year 2023-2024 Investment Policy
Adopt a Resolution approving the City Investment Policy for Fiscal Year 2023-24.

B. Appropriations Limit for Fiscal Year 2023-2024
Adopt a Resolution adjusting the appropriations limit for Fiscal Year 2023-2024.

C. Accept as Complete the L&M Motel Project
Adopt a Resolution accepting the L&M Motel Rehabilitation Project as complete and authorizing filing the Notice of Completion.

D. Accept a Recycled Water Public Utility Easement across APN 110-120-031 Adopt a Resolution accepting a dedication of a Recycled Water Public Utility Easement from the Protestant Episcopal Bishop of California at a portion of APN 110-120-031.

E. Rejection of all bids received for the Dry Barrel Fire Hydrant Replacement Project Adopt a Resolution rejecting all bids received for the Dry Barrel Fire Hydrant Replacement Project.

F. Professional Services Agreement with SOS Community Counseling for Juvenile Diversion Services
Adopt a Resolution approving an amendment to a Professional Services Agreement with SOS Community Counseling to provide for youth diversion services through its Healdsburg Family Youth Services program for an amount not to exceed $159,018 over a three-year term, authorizing the City Manager to execute the agreement, approving the establishment of a special revenue fund, and approving an amendment to the Fiscal Year 2023-2024 Budget.

City Council/RSA Regular Meeting Agenda
June 20, 2023

G. Revisions to the Healdsburg Municipal Code, Title 17, Property Development and Title 20, Land Use Code
Pass an ordinance amending Healdsburg Municipal Code Title 17, Property Development and Title 20 Land Use Code, and related CEQA Exemption.

H. Professional Services Agreement with Humane Society of Sonoma County for Animal Care and Control Services

1. Adopt a Resolution approving a Professional Services Agreement with the Humane Society of Sonoma County for animal care and control services for an amount not to exceed $253,800 annually and authorizing the City Manager to execute the original contract and execute amendments to extend two additional years for a total contract amount of $761,400.

2. Adopt a Resolution establishing a new schedule of animal care and control fees.

I. Amendment to a Professional Services Agreement with TLCD Architects Adopt a Resolution amending the Professional Services Agreement with TLCD Architecture for the Foley Family Community Pavilion project for Bidding Support and Additional Subconsultant Services and increasing the not-to-exceed amount by $39,480 for a total of $690,944 and authorizing the City Manager to execute the contract amendment on the City's behalf.

J. Extension of a Professional Services Agreement with MMO Partners of Washington DC for Federal Advocacy Services, with Costs Shared by Healdsburg and Four Other Cities
Adopt a Resolution authorizing the City Manager to approve a 12-month extension to a Professional Services Agreement for federal advocacy services with MMO Partners, increasing the not-to-exceed amount by $80,852 to $364,332, offset by an additional $73,794 in reimbursement revenue from four (4) other participating Sonoma County cities.

K. TerraCon Settlement Agreement
By motion, approve a settlement agreement between the City and TerraCon Constructors, Inc.

L. Fitch Mountain Public Access Improvements Project Bid Award, Amendment to Professional Services Agreement with Prunuske Chatham Inc, and FY 22-23 Capital Improvement Program Budget Amendment
City Council/RSA Regular Meeting Agenda
June 20, 2023

Adopt a Resolution conditionally awarding the contract for the Fitch Mountain Public Access Improvements to M3 Integrated Services, Inc., in an amount not to exceed $2,149,435, authorizing the City Manager to execute the construction contract and related change orders, approving a 10% contract contingency in the amount of $214,944, amending the Professional Services Agreement with Prunuske Chatham Inc. and increasing the not-to-exceed amount by $211,665 for a total of $244,201 and authorizing the City Manager to execute the amendment of the City’s behalf, and amending the Adopted Fiscal Year 2022-23 Budget.

M. Senior Center Dining Program Contract
Adopt a Resolution awarding an agreement with Catered by Patti for the Senior Center dining program in an amount not to exceed $129,000, authorizing the City Manager to execute the contract and negotiate no more than two (2) annual extensions per the contract terms, for a total not-to-exceed amount over the potential three-year contract term of no more than $387,000 and amending the adopted budget.

N. Professional Services Agreement Amendment with Alameida Architecture Adopt a Resolution approving an amendment to a Professional Services Agreement with Alameida Architecture for Improvements at City Hall and the Senior Center, increasing the not to exceed amount of the agreement, and authorizing the City Manager to execute the amendment on behalf of the City.

O. Janitorial Services Contract Amendment
Adopt a Resolution approving an amendment to the janitorial maintenance contract with ABM of Petaluma and authorizing the City Manager to execute the amendment, extending the contract term to June 30, 2023, and increasing the not to exceed amount to $550,144.

P. Janitorial Services Contract
Adopt a Resolution awarding a contract for janitorial maintenance services to ABM Industry Groups LLC with an initial three (3)-year agreement not-to-exceed amount of $317,646, authorizing the City Manager to execute the agreement and two (2) one-year extension amendments per the agreement terms, thereby approving a total five (5)-year contract amount not-to-exceed $529,410.

Q. 2023-2025 Biosolids Hauling and Disposing Contract
Adopt a Resolution rescinding Resolution No. 46-2023, and awarding Recology, Inc. a contract to haul and dispose of biosolids and authorizing the City Manager to execute a contract for the not to exceed amount of $205,403.

City Council/RSA Regular Meeting Agenda
June 20, 2023

R. Acceptance of 2023 Utility Wildfire Mitigation Plan
Adopt a Resolution approving the 2023 Utility Wildfire Mitigation Plan (WMP) and verifying the WMP's compliance with state codes.

S. Annual Update of the Terms of Service and Annual Budget Agreement with Reach for Home for the L&M Village
Adopt a Resolution approving the FY 2023-2024 Terms of Service to the Lease, Funding and Service Agreement with Reach For Home for the L&M Village and Authorizing the City Manager to execute the amendment and any other documents necessary to effectuate the transaction.

T. Fire Protection Services Agreement with Northern Sonoma County Fire Protection District
Adopt a Resolution approving an agreement with Northern Sonoma County Fire Protection District relating to fire protection services and authorizing the City Manager to execute the agreement.

7. PUBLIC HEARINGS
A. Landscaping and Lighting Assessment District

1. Hold public hearing and receive public comments or protests on the Annual Engineer’s Report, the proposed budget for the Healdsburg Landscape and Lighting Assessment District (Assessment District) and annual assessments; and

2. Adopt a Resolution accepting the Annual Engineer’s Report, confirming the assessment diagram and annual assessment amounts and the levying and collection of assessments for FY 2023-24 for the Assessment District.

8. OLD BUSINESS
A. Ordinance Establishing Safe Gun Storage Requirements By motion, introduce for first reading, by title only and waiving the full reading of the text, an ordinance adding section 9.16.060 to the Healdsburg Municipal Code relating to safe storage of firearms.

B. Climate Mobilization Strategy Draft Measure and Action Options and Contract Amendment

1. Adopt a Resolution amending the contract with Rincon Consultants, increasing the not to exceed amount by $10,000 to $117,613; and
City Council/RSA Regular Meeting Agenda
June 20, 2023

2. Receive a presentation from staff on draft measure and action options to be considered for inclusion in the Climate Mobilization Strategy and provide feedback and direction to staff.

C. Senior Advisory Commission Council Subcommittee Update Receive an update from Councilmember Mitchell and Councilmember Edwards on their outreach to the Senior Advisory Commission.

D. Appointment of Planning Commissioner
By motion, appoint one applicant to the Planning Commission for a term of four years due to expire June 30, 2027.

9. NEW BUSINESS
A. City of Healdsburg Public Art Grant Awards
Adopt a Resolution approving Healdsburg Public Art Grants for the 2022-2023 program year.

B. Fitch Mountain Park and Open Space Preserve Public Art Installation By a four-fifths vote, adopt a Resolution of the City Council of the City of Healdsburg approving the installation of public artwork “Summit Variations” by artist Johanna Grawunder on Fitch Mountain Park and Open Space Preserve, waiving the competitive bid process, approving an agreement with The Pacassa Group in an amount not to exceed $80,000 for the fabrication and installation of the artwork, and authorizing the City Manager to execute the agreement.

10. COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE

PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS

11. WRITTEN COMMUNICATIONS

12. ADJOURN CITY COUNCIL / RSA MEETING

13. FUTURE AGENDA ITEMS
A. Future Agenda Items for 2023
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board City Council/RSA Regular Meeting Agenda
June 20, 2023

regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.

These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.

DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.

CIUDAD DE HEALDSBURG

CONSEJO MUNICIPAL/AGENCIA DE DESARROLLO SUCESORA
ORDEN DEL DÍA DE LA REUNIÓN ORDINARIA DEL CONSEJO

MUNICIPAL
Cámaras del Consejo Municipal Fecha de reunión: 20 de junio de 2023 401 Grove Street Hora: 6:00 PM
Healdsburg, CA 9544 Fecha de publicación:14 de junio de 2023 (707) 431-3317
El Vicealcalde David Hagele participará en la reunión a distancia desde el Sheraton Grand Seattle
1400 6th Avenue, Seattle, WA 98101
El orden del día se publicará en este lugar.

Para participar por computadora, tableta o dispositivo móvil:

Vaya a https://zoom.us/join y teclee el número de identificación (ID) del seminario web: 815 8894 3494 o siga este enlace: healdsburg.gov/zoom (No es necesario inscribirse previamente a la reunión).

Para enviar comentarios públicos como parte del seminario web de Zoom. .

1. LLAMADA AL ORDEN/PASAR LISTA
A. Juramento a la bandera
B. Aprobación del orden del día

2. 2.INFORME SOBRE LA SESIÓN/LAS SESIONES A PUERTA CERRADA

3. ANUNCIOS/PRESENTACIONES
A. Proclamación por la que se reconoce julio de 2023 como el Mes del Orgullo de las Personas con Discapacidades
B. Proclamación por la que se reconoce del 23 al 30 de julio de 2023 como Semana de Basura Cero

4. INFORMES DEL GERENTE DE LA CIUDAD

5. COMENTARIOS PÚBLICOS SOBRE LOS PUNTOS EN EL CALENDARIO ACORDADO Y LOS PUNTOS NO INCLUIDOS EN EL ORDEN DEL DÍA
Este tiempo se reserva para recibir comentarios del público sobre asuntos de interés general no incluidos en el orden del día, pero relacionados con los asuntos del Consejo Municipal/RSA. Sin embargo, conforme la Ley Brown, el Consejo Municipal no puede considerar temas o tomar medidas sobre cualquier solicitud hecha durante este período de comentario. Los comentarios del público sobre los puntos no incluidos en el orden del día están limitados a treinta (30) minutos en Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 20 de junio de 2023
Página 9
total para todos los oradores, concediéndose a cada orador un máximo de tres (3) minutos. Si hay más de diez (10) comentarios públicos, el alcalde puede reducir el tiempo de tres (3) minutos de cada orador para que así todos los oradores tengan el mismo tiempo para hablar. A discreción del alcalde, el periodo de comentarios del público podrá prolongarse más de 30 minutos. Los miembros del público que deseen hablar sobre un asunto en el orden del día acordado deben notificárselo al alcalde durante los comentarios públicos.

6. CALENDARIO ACORDADO
Los siguientes puntos enumerados en el orden del día acordado se consideran rutinarios o han sido revisados previamente por el Consejo y requieren poca o ninguna discusión por parte del Consejo, el público o solicitante y el Consejo Municipal tomará medidas en una sola moción. Un miembro del consejo puede solicitar que se excluya un punto del calendario acordado y se pueden tomar medidas por separado. Para excluir un punto, se requiere el consentimiento de una mayoría de los miembros del consejo presentes. En caso de que se excluya un punto, el asunto se considerará de inmediato después de la adopción del orden del día acordado.

A. Política de inversiones del año fiscal 2023-2024
Adoptar una Resolución mediante la cual se aprueba la Política de Inversión de la Ciudad para el año fiscal 2023-2024.

B. Límite de asignaciones para el año fiscal 2023-2024
Adoptar una Resolución por la que se ajuste el límite de asignaciones para el año fiscal 2023-2024.

C. Aceptar como Completo el Proyecto del Motel L&M
Adoptar una Resolución aceptando el Proyecto de Rehabilitación del Motel L&M como finalizado y autorizar el archivo de la Notificación de Finalización.

D. Aceptar un derecho de paso para servicios públicos de agua reciclada en APN 110- 120-031
Adoptar una Resolución por la cual se acepta la dedicación de un derecho de paso para servicios públicos de agua reciclada del Obispo Episcopal Protestante de California en una parte del APN 110-120-031.

E. Rechazo de todas las solicitaciones recibidas para el Proyecto de Reemplazo de la Boca de Incendios de Dry Barrel
Adoptar una resolución que rechace todas las solicitaciones recibidas para el Proyecto de Reemplazo de la Boca de Incendios de Dry Barrel.

Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 20 de junio de 2023
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F. Acuerdo de Servicios Profesionales con SOS Community Counseling para Servicio de Desviación de Menores
Adoptar una Resolución por la que se aprueba una enmienda a un Acuerdo de Servicios Profesionales con SOS Community Counseling para prestar servicios de desviación de jóvenes a través de su programa Healdsburg Family Youth Services por un importe que no excederá de $159,018 durante un plazo de tres años, autorizando al Gerente de la Ciudad a ejecutar el acuerdo, aprobando el establecimiento de un fondo de ingresos especiales y aprobando una enmienda al Presupuesto del Año Fiscal 2023-2024.

G. Revisiones al Código Municipal de Healdsburg, Título 17, Desarrollo de la Propiedad y Título 20, Código de Uso del Suelo
Aprobar una ordenanza que modifica el Código Municipal de Healdsburg Título 17, Desarrollo de la Propiedad y el Título 20 Código de Uso del Suelo, y la exención CEQA relacionados.

H. Acuerdo de Servicios Profesionales con la Sociedad Humanitaria del condado de Sonoma para los Servicios de Cuidado y Control de Animales

1. Adoptar una Resolución aprobando un Acuerdo de Servicios Profesionales con la Sociedad Humanitaria del Condado de Sonoma para servicios de cuidado y control de animales por un monto que no exceda los $253,800 anuales y autorizando al Administrador de la Ciudad a ejecutar el contrato original y ejecutar enmiendas para extender dos años adicionales por un monto total del contrato de $761,400.

2. Adoptar una Resolución por la que se establezca un nuevo baremo de tasas por cuidado y control de animales.

I. Modificación de un acuerdo de servicios profesionales con TLCD Architects Adoptar una Resolución que modifique el Acuerdo de Servicios Profesionales con TLCD Architecture y aumente el importe no superable en $39,480 por un total de $$690,944 y autorice al Gerente de la Ciudad a ejecutar la modificación del contrato en nombre de la Ciudad.

J. Ampliación de un Acuerdo de Servicios Profesionales con MMO Partners de Washington DC para Servicios de Defensa Federal, con costos compartidos por Healdsburg y otras cuatro ciudades
Adoptar una Resolución por la que se autorice al Gerente de la Ciudad a aprobar una prórroga de 12 meses de un Acuerdo de Servicios Profesionales para servicios de promoción federal con MMO Partners, aumentando el importe no superable en $80,852 a $364,332, compensado por $73,794 adicionales en ingresos por reembolso de otras cuatro (4) ciudades participantes del condado de Sonoma.

Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 20 de junio de 2023
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K. Acuerdo de conciliación TerraCon
Por moción, aprobar un acuerdo de conciliación entre la Ciudad y TerraCon Constructors, Inc.

L. Adjudicación de la licitación para las mejoras del acceso público a Fitch Mountain, modificación del acuerdo de servicios profesionales con Prunuske Chatham Inc, y Enmienda al presupuesto del Programa de Mejoras de Capital para el año fiscal 22- 23 Adoptar una Resolución por la que se adjudica condicionalmente el contrato para las mejoras del acceso público a Fitch Mountain a M3 Integrated Services, Inc, por un monto no superior a $2,149,435, autorizando al Administrador de la Ciudad a ejecutar el contrato de construcción y las órdenes de cambio relacionadas, aprobando una contingencia de contrato del 10% por un monto de $214,944, enmendando el Acuerdo de Servicios Profesionales con Prunuske Chatham Inc. y aumentando el monto no superable en $211,665 por un total de $244,201 y autorizando al Administrador de la Ciudad a ejecutar la enmienda de parte de la Ciudad, y enmendando el Presupuesto Adoptado para el Año Fiscal 2022-23.

M. Contrato del Programa de Comedor del Centro de Mayores Adoptar una Resolución adjudicando un acuerdo con Catered by Patti para el programa de cenas del Centro de la Tercera Edad por un monto que no exceda los $129,000, autorizando al Administrador de la Ciudad a ejecutar el contrato y negociar no más de dos (2) extensiones anuales según los términos del contrato, por un monto total no superable durante el plazo potencial de tres años del contrato de no más de $387,000 y enmendar el presupuesto adoptado.

N. Enmienda del Acuerdo de Servicios Profesionales con Alameida Architecture Adoptar una Resolución aprobando una enmienda a un Acuerdo de Servicios Profesionales con Alameida Architecture para Mejoras en el Ayuntamiento y el Centro de Ancianos, aumentando la cantidad no excedente del acuerdo, y autorizando al Administrador de la Ciudad a ejecutar la enmienda en nombre de la Ciudad.

O. Enmienda al Contrato de Servicios de Conserjería
Adoptar una Resolución aprobando una enmienda al contrato de mantenimiento de conserjería con ABM de Petaluma y autorizando al Administrador de la Ciudad a ejecutar la enmienda, extendiendo el plazo del contrato hasta el 30 de junio de 2023, y aumentando la cantidad no excedente a $550,144.

Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 20 de junio de 2023
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P. Contrato de Servicios de Conserjería
Adoptar una Resolución adjudicando un contrato para servicios de mantenimiento de conserjería a ABM Industry Groups LLC con un acuerdo inicial de tres (3) años sin exceder la cantidad de $317,646, autorizando al Administrador de la Ciudad a ejecutar el acuerdo y dos (2) enmiendas de extensión de un año por los términos del acuerdo, aprobando así un total de cinco (5) años de contrato sin exceder la cantidad de $529,410.

Q. Contrato de Transporte y Eliminación de Biosólidos 2023-2025 Adoptar una Resolución rescindiendo la Resolución No. 46-2023, y adjudicando a Recology, Inc. un contrato para transportar y disponer de biosólidos y autorizando al Administrador de la Ciudad a ejecutar un contrato por la cantidad que no exceda de $205,403.

R. Aceptación del Plan de Mitigación de Incendios Forestales de los Servicios de Electricidad de 2023
Adoptar una Resolución por la que se apruebe el Plan de Mitigación de Incendios Forestales de Servicios Eléctricos 2023 (WMP) y se verifique la conformidad del WMP con los códigos estatales.

S. Actualización anual de las condiciones de servicio y del Acuerdo Presupuestario Anual con Reach for Home para la aldea L&M
Adoptar una Resolución por la que se aprueban los Términos de Servicio del Año Fiscal 2023-2024 del Acuerdo de Arrendamiento, Financiación y Servicios con Reach For Home para la Villa L&M y se autoriza al Administrador Municipal a ejecutar la enmienda y cualquier otro documento necesario para efectuar la transacción.

T. Acuerdo de Servicios de Protección contra Incendios con el Distrito de Protección contra Incendios del Norte del Condado de Sonoma
Adoptar una Resolución por la que se aprueba un acuerdo con el Distrito de Protección contra Incendios del Norte del condado de Sonoma relativo a los servicios de protección contra incendios y se autoriza al Gerente de la Ciudad a ejecutar el acuerdo.

7. AUDIENCIAS PÚBLICAS
A. Distrito de Evaluación de Paisajismo y Alumbrado
Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 20 de junio de 2023
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1. Celebrar una audiencia pública y recibir comentarios o protestas del público sobre el Informe Anual del Ingeniero, el presupuesto propuesto para el Distrito de Evaluación del Paisaje y la Iluminación de Healdsburg (Distrito de Evaluación) y las cuotas anuales; y

2. Adoptar una Resolución el Informe Anual del Ingeniero, confirmando el diagrama de evaluación y los importes anuales de evaluación y la imposición y recaudación de las evaluaciones para el año fiscal 2023-24 para el Distrito de Evaluación.

8. ASUNTOS PENDIENTES
A. Opciones de la Medida y de la Acción del Proyecto de Estrategia de Movilización Climática y Enmienda del Contrato

1. Adoptar una Resolución por la que se modifica el contrato con Rincon Consultants, aumentando el importe no superable en $10,000 hasta $117,613; y

2. Recibir una presentación del personal sobre el borrador de la medida y las opciones de acción a considerar para su inclusión en la Estrategia de Movilización Climática y proporcionar comentarios y directivas al personal.

B. Ordenanza por la que se establecen requisitos para el almacenamiento seguro de armas de fuego
Por moción, introducir para primera lectura, sólo por el título y renunciando a la lectura completa del texto, una ordenanza que añada la sección 9.16.060 al Código Municipal de Healdsburg relativa al almacenamiento seguro de armas de fuego.

C. Senior Advisory Commission Council Subcommittee Update Recibir una actualización del Concejal Mitchell y el Concejal Edwards sobre su alcance a la Comisión Asesora de la Tercera Edad.

D. Nombramiento de Comisionado de Planificación
Por moción, nombrar a un candidato a la Comisión de Planificación por un período de un 4 años que vencerá el 30 de junio de 2027.

9. ASUNTOS NUEVOS
B. Becas de arte público de la ciudad de Healdsburg
Adoptar una Resolución para aprobar las becas de arte público de Healdsburg para el año del programa 2022-2023.

B. Instalación de arte público en el Parque y Reserva de Espacios Abiertos de Fitch Mountain
Orden del día de la Reunión Ordinaria del Consejo Municipal /RSA 20 de junio de 2023
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Por cuatro quintos de los votos, adoptar una Resolución del Concejo Municipal de la Ciudad de Healdsburg que apruebe la instalación de la obra de arte pública "Summit Variations" de la artista Johanna Grawunder en el Parque y Reserva de Espacio Abierto de Fitch Mountain, renunciando al proceso de licitación competitiva, aprobando un acuerdo con The Pacassa Group por un monto que no exceda los $80,000 para la fabricación e instalación de la obra de arte, y autorizando al Administrador Municipal a ejecutar el acuerdo.

10. INFORMES DEL CONSEJO SOBRE ASUNTOS DE INTERÉS QUE HAN OCURRIDO DESDE LA REUNIÓN ORDINARIA ANTERIOR/INFORMES DE

REEMBOLSO DE GASTOS

11. COMUNICACIONES ESCRITAS

12. LEVANTAR LA REUNIÓN DEL CONSEJO MUNICIPAL/RSA

13. PUNTOS FUTUROS PARA EL ORDEN DEL DÍA
A. Futuros puntos del orden del día para 2023
SB 343 - DOCUMENTOS RELACIONADOS CON EL ORDEN DEL DÍA DE LAS SESIONES ABIERTAS: Cualquier escrito o documento provisto a una mayoría de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora con respecto a cualquier punto en este orden del día después de la publicación de la misma y que no esté exento de divulgación, se pondrá a disposición del público en la Oficina de la Secretaría Municipal ubicada en City Hall, 401 Grove Street, Healdsburg, durante horas hábiles. Si el material complementario se pone a disposición de los miembros de la Junta del Consejo Municipal/Agencia de Desarrollo Sucesora, una copia estará disponible para la revisión pública en las Cámaras del Consejo Municipal, 401 Grove Street, Healdsburg, CA 95448.

Estos escritos se pondrán a disposición en formatos alternativos apropiados a petición de una persona con discapacidad, tal y como exige la Ley de Estadounidenses con Discapacidades.

ADAPTACIONES POR DISCAPACIDAD: La ciudad de Healdsburg realizará adaptaciones razonables para las personas con necesidades especiales debidas a discapacidades. Por favor, contacte a Raina Allan, secretaria municipal, en Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, por lo menos 72 horas antes de la reunión para garantizar que se realicen las adaptaciones necesarias.

CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG RECOGNIZING JULY 2023 AS DISABLED

PERSONS PRIDE MONTH IN THE CITY OF HEALDSBURG
WHEREAS, the City Council acknowledges the diverse and valuable contributions made by individuals with disabilities in our community; and
WHEREAS, Disabled Persons Pride Month, observed in the month of July, provides an opportunity to celebrate the strength, resilience, and achievements of disabled individuals; and WHEREAS, the City Council recognizes that the label 'disabled' encompasses a diverse range of disabilities, including but not limited to physical, sensory, developmental, intellectual, cognitive, mental health, and chronic health conditions; and WHEREAS, it is essential to promote inclusivity, accessibility, and equal opportunities for all members of our community, irrespective of their abilities; and WHEREAS, Disabled Persons Pride Month encourages the celebration of disabled individuals' identities, cultures, and experiences, fostering a more inclusive and understanding society; and
WHEREAS, the City Council recognizes the importance of raising awareness about the challenges faced by individuals with disabilities and the need to advocate for their rights, dignity, and full participation in all aspects of life; and
WHEREAS, Disabled Persons Pride Month serves as a reminder that disability is a natural part of human diversity and that promoting acceptance and inclusiveness strengthens the fabric of our community; and
WHEREAS, we urge community organizations, schools, businesses, and individuals to organize and participate in events, activities, and initiatives that promote disability pride, raise awareness, and foster a more inclusive society.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg recognizes July 2023 as Disabled Persons Pride Month in the City of Healdsburg and encourages all residents to join in the commemoration of this important observance.

DATED: June 20, 2023
SO ORDERED:
_________________________________
Ariel Kelley, Mayor

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Attachment: Proclamation (4089 : Disabilities Pride Month Proclamation)

CITY OF HEALDSBURG

PROCLAMATION

A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG RECOGNIZING JULY 23-30, 2023, AS ZERO

WASTE WEEK IN THE CITY OF HEALDSBURG
WHEREAS, the City of Healdsburg is a member of Zero Waste Sonoma (ZWS) which is a joint powers authority. The mission of ZWS is waste diversion required by State law AB939. ZWS’s programs include household hazardous waste, composting, zero waste planning, policy, and education; and WHEREAS, the US EPA has estimated 50% of all Green House Gas (GHG) emissions are caused by the extraction, production, transportation, and use of goods, including food, products and packaging, and that Zero Waste minimizes GHG production and therefore supports Sonoma County’s Climate Initiative; and
WHEREAS, in 2020, Sonoma County residents and businesses sent 423,648.58 tons to the landfill, generating approximately 105,000 tons of carbon dioxide equivalent from decomposing organic matter; and
WHEREAS, the Short-Lived Climate Pollutants Reduction Act of 2016 (SB 1383) requires a 20% reduction of edible food waste by 2025 and a 40% reduction in methane levels by 2030; and WHEREAS, the jurisdictions in Sonoma County have collectively adopted regional goals for waste reduction, reuse, and recycling; and
WHEREAS, the Sonoma County Central Landfill, a very valuable resource worth preserving, has a remaining capacity of 22 years; and
WHEREAS, Zero Waste principles, in accordance with CalRecycle’s (California Department of Resources, Recycling, and Recovery) Zero Waste Hierarchy, promote the highest and best use of materials, emphasize a closed loop system of production and consumption, and move in logical increments toward the goal of reducing waste generation and landfill disposal by more than 90%; and WHEREAS, the City of Healdsburg has assumed a leadership role by setting Zero Waste as a goal and adopting a Zero Waste Resolution and sets a goal of Zero Waste by 2030.

NOW, THEREFORE BE IT PROCLAIMED, the City Council of the City of Healdsburg hereby encourages the pursuit of Zero Waste as a long-term goal in order to eliminate waste and pollution in the manufacture, use, storage, and recycling of materials and recognizes July 23-30, 2023, as Zero Waste Week in the City of Healdsburg.

DATED: June 20, 2023
SO ORDERED:
_____________________________
Ariel Kelley, Mayor

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Attachment: Zero Waste Week Proclamation (4101 : Zero Waste Week Proclamation)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Fiscal Year 2023-2024 Investment Policy
PREPARED BY: Katie Edgar, Finance Director
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution approving the City Investment Policy for Fiscal Year 2023-24.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

The California Government Code Section 53646(a)(2) requires the City Treasurer to submit a “Statement of Investment Policy” to the legislative body each fiscal year. This policy has been designed and developed according to the specific needs of the City of Healdsburg and complies with the California Government Code, guidelines recommended by the California Municipal Treasurer’s Association, and guidelines recommended by the Association of Public Treasurers of the United States and Canada.

The City’s Municipal Code designates the City’s Finance Director as the City Treasurer. The core statutory duty of the Treasurer as set forth in California Code Section 41001 is “The City Treasurer shall receive and safely keep all money the treasurer receives”. Considering the statutory responsibilities, the California Municipal Treasurer’s Association has established the following guidelines to prudent investment strategy for local treasurers to follow:
• Legal Investment Authority: Temporary idle monies are to be invested in accordance with state and local statutes and in compliance with California Government Code Section 53600 et seq.
• Safety: It is the primary duty and responsibility of the Treasurer to protect, preserve, and maintain intact cash and investments placed in trust with the Treasurer on behalf of the citizens of the City of Healdsburg.

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• Liquidity: An adequate percentage of the portfolio should be maintained in liquid shortterm securities, which can be converted to cash, if necessary, to meet disbursement requirements.
• Yield: The Treasurer shall obtain the highest possible yield within the parameters of the City’s authorized investments, provided the criteria for safety and liquidity have been met.

DISCUSSION/ANALYSIS:

For the City Council’s consideration, the attached proposed investment policy for Fiscal Year 2023-24 is presented in accordance with California Government Code Section 53600 et seq, which governs investment practices of local government agencies.

Section III of the City’s policy clearly specifies the three primary objectives of the City’s investment activities in order of priority are safety, liquidity, and yield.

In September 2022 the City engaged the firm PFM Asset Management (PFMAM) to provide investment management services. In October of 2022 the Council adopted an updated Investment Policy for Fiscal Year 2022-2023 that included comprehensive updates to guide the growth and diversification of the City portfolio under PFMAM. A thorough annual review has been completed and it has been determined the policy is compliant with the current California Government Code. There are no proposed changes to the Investment Policy for Fiscal Year 2023-2024.

ENVIRONMENTAL STEWARDSHIP:

The policy includes Socially Responsible Investing parameters that disallow investments in the fossil fuels industries to promote environmental stewardship.

ALTERNATIVES:

The California Government Code Section 53646(a)(2) requires the City Treasurer to submit a “Statement of Investment Policy” to the legislative body each fiscal year. If the Council chooses not to adopt the resolution, additional direction from the Council will be required.

FISCAL IMPACT:

There is no financial impact resulting from the proposed action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the California Environmental Quality Act (“CEQA”) guidelines, approval of this resolution is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
Investment Policy FY 2023-24

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CITY OF HEALDSBURG
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ADOPTING AN INVESTMENT POLICY FOR
FISCAL YEAR 2023-2024
WHEREAS, Section 53600.5 of the California Government Code Section states when investing and managing public funds, the primary objective of a trustee shall be to safeguard the principal of the funds under its control; and
WHEREAS, the secondary objective of Section 53600.5 is the requirement to meet the liquidity needs of the depositor; and
WHEREAS, the third objective of Section 53600.5 is to achieve a return on the funds under its control; and
WHEREAS, Section III of the City’s policy clearly specifies the three primary objectives of the City’s investment activities as safety, liquidity and yield, in that order of priority; and WHEREAS, in accordance with California Government Code Section 53646, the City Treasurer shall annually review and render to the City Council an investment policy; and WHEREAS, on October 17th, 2022, City Council approved Resolution 151-2022 updating the Fiscal Year 2022-2023 Investment Policy to guide the growth and diversification of the City portfolio under the management of PFM Asset Management; and WHEREAS, there are no proposed changes to the City Investment Policy for Fiscal Year 2023-2024; and
NOW, THEREFORE, BE IT RESOLVED, the City Council finds that the City’s investment policy complies with California Government Code Sections 53600 et seq., which governs investment practices of local governments; and
BE IT FURTHER RESOLVED, the City Council of the City of Healdsburg adopts the attached City of Healdsburg Investment Policy for Fiscal Year 2023-24.

PASSED, APPROVED AND ADOPTED, this 20th day of June 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
___________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4070 : FY 23-24 Investment Policy) City of Healdsburg Investment Policy 1 Year 2023/24
Investment Policy
Fiscal Year 2023-2024

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Attachment: Investment Policy FY 2023-24 (4070 : FY 23-24 Investment Policy)

TABLE OF CONTENTS
I. MISSION STATEMENT ................................................................................................. 3 II. SCOPE
A. Pooling of Funds........................................................................................................ 3 B. Funds Included in this Policy..................................................................................... 3 C. Funds Excluded from this Policy ............................................................................... 3 III. GENERAL OBJECTIVES
A. Safety.......................................................................................................................... 3 B. Liquidity..................................................................................................................... 4 C. Yield (Return on Investment)..................................................................................... 4 IV. STANDARDS OF CARE
A. Prudence..................................................................................................................... 4 B. Ethics and Conflicts of Interest .................................................................................. 4 C. Delegation of Authority ............................................................................................. 5 D. Investment Management Committee.......................................................................... 5 E. Internal Controls......................................................................................................... 5 V. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS............................... 5 VI. SAFEKEEPING AND CUSTODY.................................................................................. 5 VII. SUITABLE AND AUTHORIZED INVESTMENTS
A. Investment Types ....................................................................................................... 6 B. Investment Summary Table ..................................................................................... 11 C. Collateralization ....................................................................................................... 12 D. Socially Responsible Investing ................................................................................ 12 E. Investments Not Approved ....................................................................................... 13 F. Investment Pools/Money Market Funds .................................................................. 13 VIII. INVESTING PARAMETERS
A. Diversification .......................................................................................................... 14 B. Maximum Maturities................................................................................................ 14 IX. REPORTING
A. Quarterly Reporting to City Council ........................................................................ 14 B. Reporting to California Debt and Investment Advisory Commission (CDIAC) ..... 15 X. PERFORMANCE STANDARDS.................................................................................. 15 A. Market Yield (Benchmark) ...................................................................................... 15 B. Marking to Market ................................................................................................... 15 C. Review of Investment Portfolio ............................................................................... 15 XI. INVESTMENT POLICY COMPLIANCE AND ADOPTION
A. Policy Compliance and Changes.............................................................................. 16 B. Annual Statement of Investment Policy................................................................... 16 C. Exceptions................................................................................................................ 16 APPENDIX: GLOSSARY OF INVESTMENT TERMS ............................................................. 17 City of Healdsburg Investment Policy 2 Year 2023/24

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Attachment: Investment Policy FY 2023-24 (4070 : FY 23-24 Investment Policy) City of Healdsburg Investment Policy 3 Year 2023/24
I. MISSION STATEMENT
It is the policy of the City of Healdsburg (“City”) to invest public funds in a manner that will provide maximum security, adequate liquidity and sufficient yield, while meeting the daily cash flow demands of the City and conforming to all statutes and regulations governing the investment of public funds.

II. SCOPE
This investment policy applies to all the financial assets of City of Healdsburg. These funds are accounted for in the City’s audited Annual Financial Report. If the City invests funds on behalf of another agency and, if that agency does not have its own policy, the City's investment policy shall govern the agency's investments.

A. Pooling of Funds
Except for cash in certain restricted and special funds, the City shall consolidate cash balances from all funds to maximize investment earnings. Investment income shall be allocated to various funds in accordance with generally accepted accounting principles.

B. Funds Included in this Policy
General Fund
Special Revenue Funds
Capital Project Funds
Enterprise Funds
Fiduciary Funds
Utility Funds
Any new fund created by City Council unless specifically exempted C. Funds Excluded from this Policy
This investment policy does not apply to bond proceeds, deferred compensation funds, retirement or other post-employment benefits trust funds as these are governed under separate California Government Code sections or other documentation.

III.GENERAL OBJECTIVES
The primary objectives, in priority order, of the City’s investment activities are safety, liquidity and yield.

A. Safety
Preservation of principal is the foremost objective of the investment program.

Investments of the City shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective shall be to mitigate credit risk and interest rate risk. To attain this objective, the City shall diversify its investments by investing funds among several financial institutions and a variety of securities offering independent returns.

1. Credit Risk
The City shall minimize credit risk, the risk of loss due to the failure of the security issuer or backer, by:
 Limiting investments to securities allowed by this policy  Pre-qualifying the financial institutions, broker/dealers, intermediaries, and advisers with which the City will do business
 Diversifying the investment portfolio so as to minimize the impact any one industry/investment class can have on the portfolio

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2. Interest Rate Risk
To minimize the negative impact of material changes in the market value of securities in the portfolio, the City shall:
 Structure the investment portfolio so that securities mature concurrent with cash needs to meet anticipated demands, thereby avoiding the need to sell securities on the open market prior to maturity
 Diversify the City’s investments among maturities
 Invest a portion of the operating funds primarily in shorter-term securities, and overnight investment vehicles, including but not limited to, money market mutual funds, the State of California’s Local Agency Investment Fund (“LAIF”), and local government investment pools (“LGIP”).

B. Liquidity
The City’s investment portfolio shall remain sufficiently liquid to enable the City to meet all operating requirements that might be reasonably anticipated without requiring a sale of securities. Since all possible cash demands cannot be anticipated, the portfolio shall consist largely of securities with active secondary or resale markets. A portion of the portfolio also may be placed in money market mutual funds, LAIF, or LGIPs, which offer same-day liquidity for short-term funds.

C. Yield (Return on Investment)
The City’s investment portfolio shall be designed with the objective of attaining a benchmark rate of return throughout budgetary and economic cycles, commensurate with the City’s investment risk constraints and the liquidity characteristics of the portfolio. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments is limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed.

IV. STANDARDS OF CARE
A. Prudence
The standard of prudence to be used by City investment officials shall be the “prudent investor standard” in that a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the City, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of an enterprise of a like character and with like aims. This standard shall be applied in the context of managing the overall portfolio. City investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

B. Ethics and Conflicts of Interest
Officers and employees involved in the City investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or that could impair their ability to make impartial investment decisions.

City employees and investment officials shall disclose any material financial interests in financial institutions that conduct business within their jurisdiction, and they shall further disclose any personal financial/investment positions that could be related to the performance of the City immediately to the City of Healdsburg City Manager and

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annually to the Fair Political Practices Commission. City employees and officers shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the City.

C. Delegation of Authority
In accordance with the City of Healdsburg's Municipal Code, herewith established, the Finance Director, who serves as City Treasurer is authorized to invest the City's funds in accordance with California Government Code 53600 et seq. In the absence of the City Finance Director, the investment of funds will be delegated to the Finance Manager.

The Finance Director may also delegate investment decision making and execution authority to an investment advisor. The advisor shall follow this policy and such other written instructions as are provided.

D. Investment Management Committee
An investment committee may be appointed by the City Manager for the purpose of determining investment strategies and to monitor performance. This committee would include the City Manager, the Assistant City Manager, the Finance Director and the Electric Utility Director. The committee may make recommendations regarding portfolio diversification, economic outlook and overall risk management.

E. Internal Controls
The City Finance Director is responsible for establishing and maintaining a system of written internal controls. The internal controls shall be designed to prevent losses of public funds arising from fraud, employee error, misrepresentation by third parties, unanticipated changes in financial markets, or imprudent action by City employees and officers. The internal structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived, and (2) the valuation of costs and benefits requires estimates and judgments by management.

The internal controls shall address the following points:

1. Control of collusion

2. Separation of transaction authority from accounting and recordkeeping

3. Custodial safekeeping

4. Delivery versus payment (DVP)

5. Clear delegation of authority to subordinate staff members

6. Written confirmation of transactions for investments and wire transfers

7. Wire transfer agreements
V. AUTHORIZED FINANCIAL DEALERS AND INSTITUTIONS
The City Finance Director shall establish selection criteria for pre-approval of financial institutions and security broker/dealers to do business with the City. The City Finance Director shall maintain a list of City approved financial institutions, registered investment advisors and security broker/dealers who are authorized to provide investment services to the City. These may include primary dealers, or regional dealers that qualify under Securities & Exchange Commission Rule 15C3-1 (uniform net capital rule). To qualify for consideration, a financial institution or a security broker/dealer must also have an office in California, and that office must perform the transactions with the City.

If the City has an investment advisor, the investment advisor may use its own list of

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authorized broker/dealers to conduct transactions on behalf of the City.

VI. SAFEKEEPING AND CUSTODY
All security transactions, including collateral for repurchase agreements, entered into by the City shall be conducted on a delivery-versus-payment (DVP) basis which will ensure that securities are deposited in an eligible financial institution prior to the release of funds. Securities shall be held by a third-party custodian designated by the City Finance Director and evidenced by safekeeping receipts with a written custodial agreement. The only exception to the foregoing shall be depository accounts and securities purchases made with: LAIF, time certificates of deposit, LGIPs, and money market mutual funds, since the purchased securities are not deliverable. Settlement instructions sent to the safekeeping agent shall require authorization. The City Finance Director shall be bonded to protect the public against possible embezzlement and malfeasance. Safekeeping procedures shall be reviewed annually by an independent external auditor and any irregularities noted shall be reported promptly to the City Council.

VII. SUITABLE AND AUTHORIZED INVESTMENTS
The City shall be governed by the California Government Code, Sections 53600 et seq. If the Code is amended to allow additional investments or is changed regarding the limits on certain categories of investments, the City is authorized to conform to the changes in the revised Code, provided that the changes are not specifically prohibited by the City's policy. The City shall be required to present those changes in the annual review of the policy and to incorporate the new legislation within the policy. Surplus funds are defined as funds not required for the immediate necessities of the City and include investments in individually managed portfolio(s), money market fund(s) and/or State LAIF, and all portfolio limitations and restrictions shall apply to this aggregate amount.

For purposes of compliance with the California Government Code and the City’s Investment Policy, minimum credit rating requirements included in this section shall be based on the credit ratings at the time of purchase. If the credit rating of the issuer is downgraded, subsequent to purchase, below the minimum rating requirement, it shall be reported to the Finance Director with a recommendation, and ongoing information shall be provided if the bond is not sold. The Finance Director shall include a status report on any such downgraded bonds to the City Council in the monthly report to City Council. Percentage limitations of surplus funds invested are noted for the various investment instruments. Where there is a specified percentage limitation for a particular category of investments, that percentage is applicable only at the date of purchase. A later increase or decrease in a percentage resulting from a change in values or assets shall not constitute a violation of that restriction.

Except as provided below, no more than five (5) percent of the City’s surplus funds may be invested in any one institution, regardless of sector. The types of investments which are excluded from this limitation are: United States Treasury and federal agency/government sponsored enterprise (GSE) obligations, obligations of the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), and the Inter-American Development Bank (IADB), money market funds and other investment pools.

A security purchased in accordance with this section shall not have a forward settlement date exceeding 45 days from the time of investment.

The City is empowered by statute to invest in the following types of securities and are those that the City Finance Director is trained and competent to handle.

A. Investment Types

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1. Bonds issued by the City, including bonds payable solely out of the revenues from a revenue producing property owned, controlled, or operated by the City or by a department, board, agency, or authority of the local agency.

2. United States Treasury notes, bonds, bills, or certificates of indebtedness, or those for which the full faith and credit of the United States are pledged for the payment of principal and interest.

3. Federal Agency or United States government-sponsored enterprise obligations (GSE), participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government-sponsored enterprises.

4. State of California and Local Agency Obligations. Registered state warrants or treasury notes or bonds of this state, including bonds payable solely out of the revenues from revenue-producing property owned, controlled, or operated by the state or by a department, board, agency, or authority of the state; and bonds, notes, warrants, or other evidence of indebtedness of any local agency within this state including bonds payable solely out of the revenues from revenue-producing property owned, controlled, or operated by the local agency, or by a department, board, agency, or authority of the local agency. Notes eligible for investment shall be rated in a category of "A" or its equivalent or better by a Nationally Recognized Statistical-Rating Organization.

5. Registered treasury notes or bonds of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenueproducing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California. .

Notes eligible for investment shall be rated in a category of “A” or its equivalent or better a Nationally Recognized Statistical Rating Organization.

6. Medium-Term Notes, defined as all corporate and depository institution debt securities with a maximum remaining maturity of five (5) years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States. Purchases of medium-term notes may not exceed thirty (30) percent of the City's surplus funds. Notes eligible for investment shall be rated in a category of "A" or its equivalent or better by at least two Nationally Recognized Statistical-Rating Organizations.

7. Commercial Paper of “prime” quality of the highest ranking or the highest letter and number rating as provided for by a Nationally Recognized Statistical-Rating Organization. The entity that issues the commercial paper shall meet all of the following conditions in either paragraph (a) or paragraph (b):
a. The entity is organized and operating in the United States as a general corporation and has total assets in excess of five hundred million dollars ($500,000,000). In addition, its debt other than commercial paper, if any, must be rated “A” or higher by a Nationally Recognized Statistical-Rating Organization.
b. The entity is organized within the United States as a special purpose corporation, trust, or limited liability company and has a program-wide credit enhancement including, but not limited to, over-collateralization, letters of credit, or a surety bond. In addition, the entity has commercial paper that is rated “A-1” or higher, or the equivalent, by a Nationally Recognized Statistical-Rating Organization.

Eligible commercial paper shall have a maximum maturity of two hundred and seventy (270) days or less. The City may not invest more than twenty-five (25)

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percent of its surplus funds in commercial paper.

8. Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, savings association, federal association, a state or federal credit union or by a statelicensed branch of a foreign bank. Purchases of negotiable certificates of deposit shall not exceed thirty (30) percent of the City's surplus money invested. Deposit notes and bank notes purchased through a broker or dealer shall be included with negotiable certificates of deposit in calculating allowable maximum percentages.

Negotiable certificates of deposit shall be rated in a long-term rating category of "A" or its equivalent or better or a short-term rating category of A-1 or its equivalent or better by a Nationally Recognized Statistical-Rating Organization.

No rating is required if the purchase amount is within the FDIC insurance coverage amount, currently $250,000 maximum per FDIC member.

9. Time Deposits. The City may invest in time deposits, also known as nonnegotiable Certificates of Deposit at commercial banks and savings and loan associations that are collateralized in accordance with the California Government Code. To be eligible to receive City funds, the depository institution shall have received an overall rating of not less than “satisfactory” in its most recent evaluation of its record of meeting the credit needs of California’s communities, including low and moderate-income neighborhoods. In selecting depositories, the credit worthiness of institutions shall be considered. Banks and savings and loan associations seeking to establish an investment relationship with the City shall submit an audited financial report that shall be reviewed for compliance with the City's investment standards. Any institution not providing an audited annual financial report shall be removed from the approved list and all funds maturing will be withdrawn. A list of eligible institutions shall be maintained. Qualification shall be determined by the following criteria:
a. Tangible capital must equal or exceed one and a half (1½) percent; core capital must equal or exceed three (3) percent; and, risk-based capital must equal eight (8) percent of assets adjusted for assigned risk-weightings. b. Return on assets of a minimum of a half of one (½) percent; a return on equity of a minimum of eight (8) percent; an equity to assets ratio of a minimum of five (5) percent; and, City investments shall be no greater than a half of one (½) percent of the total assets of the depository. c. Independent auditor's statement must have a clean opinion.

10. Savings accounts. Savings accounts when used in conjunction with the City's checking accounts at a qualified bank where funds are collateralized in accordance with the California Government Code.

11. U. S. Government money market funds registered with the Securities and Exchange Commission and which comply with rule 2a7 of the Investment Company Act of 1940. The dollar weighted average maturity of the portfolio shall be less than ninety (90) days and the portfolio is managed to maintain a one dollar ($1.00) share price. Also, the fund shall meet either of the following criteria: (a) Attained the highest ranking or the highest letter and numerical rating provided by not less than two Nationally Recognized Statistical-Rating Organizations; (b) retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by Code section 53601 subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, and with assets under management in excess of five hundred million dollars ($500,000,000).

The purchase price of shares of beneficial interest purchased pursuant to this subdivision shall not include commission that the companies may charge and shall

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not exceed twenty (20) percent of the City’s moneys that may be invested pursuant to this section. However, no more than ten (10) percent of the City’s funds may be invested in shares of beneficial interest of any one mutual fund.

12. Repurchase Agreements. Investments in repurchase agreements or reverse repurchase agreements or securities lending agreements of any securities authorized by the Code, so long as the proceeds of the repurchase agreement are invested solely to supplement the income normally received from these securities.

The City shall adopt as a standard the Bond Market Association Master Repurchase Agreement and shall maintain a list of approved counterparts and limit counter parties to primary dealers rated "A" or better by two Nationally Recognized Statistical-Rating Organizations. Reverse repurchase agreements and securities lending agreements shall require City Council authorization separate from City Council approval of this policy. Securities lending agreements shall include the following safeguard measures: terms of lending agreements, indemnification provisions, reinvestment guidelines, liquidity provisions, credit risks and monitoring requirements. Additionally any securities lending agreement shall be reviewed by the City Attorney to ensure the City’s interests are properly protected.
a. Investments in repurchase agreements may be made, on any authorized investment, when the term of the agreement does not exceed one year. b. Reverse repurchase agreements or securities lending agreements may be utilized when the security to be sold on the reverse repurchase agreement or securities lending agreement has been owned and fully paid for by the City for a minimum of thirty (30) days prior to sale; the total of all reverse repurchase agreements on investments owned by the City does not exceed twenty (20) percent of the base value of the portfolio; and the agreement does not exceed a term of ninety-two (92) days, unless the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period between sale of a security using a reverse repurchase agreement and the final maturity date of the same security.

13. A mortgage passthrough security, collateralized mortgage obligation, mortgagebacked or other pay-through bond, equipment lease-backed certificate, consumer receivable passthrough certificate, or consumer receivable-backed bond. Securities eligible for investment under this subdivision shall be rated in a rating category of “AA” or its equivalent or better by a Nationally Recognized Statistical Rating Organization and have a maximum remaining maturity of five years or less.

Purchase of securities authorized by this subdivision shall not exceed ten (10) percent of the City’s surplus moneys that may be invested pursuant to this section.

14. Local Agency Investment Fund (LAIF). The City may invest in LAIF, established by the California State Treasurer, up to the maximum allowed by LAIF. The City's investment in LAIF is based on, among other criteria, the following information provided by LAIF: A written statement of portfolio management goals, objectives and polices, including a description of eligible investment securities; a disclosure of LAIF's safekeeping practices; eligible LAIF participants, the monthly transaction limit, and minimum and maximum deposit and withdrawal amounts permitted; calculation of quarterly earnings and apportionment, including gains and losses; disclosure of administrative costs and the assessment process; monthly statements of the City's transaction activity and balances; monthly summaries of LAIF investment data, including market valuation and accrued interest; and a description of the audit process.

The California Government Code states that moneys placed for deposit in LAIF

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are in trust in the custody of the State Treasurer and cannot be borrowed or be withheld from the City. Further, the right of the City to withdraw its deposited money from the LAIF upon demand may not be altered, impaired, or denied in any way by any state official or agency based upon the State’s failure to adopt a budget by July 1 of each new fiscal year.

15. Supranational Obligations – Supranational obligations are defined as United States dollar denominated senior unsecured, unsubordinated obligations issued or unconditionally guaranteed by the International Bank for Reconstruction and Development (IBRD), International Finance Corporation (IFC), or Inter-American Development Bank (IADB), with a maximum remaining maturity of five years or less, and eligible for purchase and sale within the United States. Investments under this subdivision shall be rated “AA” or better by at a Nationally Recognized Statistical Rating Organization. There is a thirty (30) percent limit on the percentage of the portfolio that can be invested in this category.

16. Local Government Investment Pools - Shares of beneficial interest issued by a joint powers authority organized pursuant to Section 6509.7 that invests in the securities and obligations authorized in Code Section 53601 subdivisions (a) to (r), inclusive. Each share shall represent an equal proportional interest in the underlying pool of securities owned by the joint powers authority. To be eligible under this section, the joint powers authority issuing the shares shall have retained an investment adviser that meets all of the following criteria:
a. The adviser is registered or exempt from registration with the Securities and Exchange Commission.
b. The adviser has not less than five years of experience investing in the securities and obligations authorized in Code Section 53601 subdivisions (a) to (q), inclusive.
c. The adviser has assets under management in excess of five hundred million dollars ($500,000,000).

17. Sonoma County Pooled Fund – The City may invest in the Sonoma County Pooled Fund managed by the Sonoma County Treasurer up to the maximum permitted by State Law. However, at no time shall deposits in the County Pool exceed 10% of the total portfolio.

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B. Summary Table of Suitable and Authorized Investments Investment Type Maximum
Percentage
of Portfolio
Maximum par
value per
name
Credit/Minimum Quality Requirements
US Treasury Bills, Bonds and Notes 100% None Full faith and credit of the United States Government.

Federal Agency Securities 100% None Implied guarantee of the US Government.

Local Agency Bonds 30% 5% per single
issuer
Shall be rated in a rating category of “A” or its equivalent or better by a nationally recognized rating service,
such as Moody’s or S&P.

State of California
Obligations
30% 5% per single
issuer
Shall be rated in a rating category of “A” or its equivalent or better by a nationally recognized rating service, such as Moody’s or S&P.

CA Local Agency
Obligations
30% 5% per single
issuer
Shall be rated in a rating category of “A” or its equivalent or better by a nationally recognized rating service
such as Moody’s or S&P.

Obligations of other 49
States
30% 5% per single
issuer
Shall be rated in a rating category of “A” or its equivalent or better by a nationally recognized rating service, such as Moody’s or S&P.

Money Market Funds 20% 10% per single
issuer
Multiple requirements including highest ranking by two
nationally recognized rating agencies, must have fund advisor registered with the SEC, have more than $500 million under management, etc.

Commercial Paper 25% 5% per single
issuer
Multiple requirements including highest ranking A-1, P-1, by a nationally recognized rating agency, and must have total assets exceeding $500 million.

Negotiable Certificates of Deposit 30% 5% per single
issuer
Shall be rated in a rating category of “A” or its equivalent or better by a nationally recognized rating service, such as Moody’s or S&P.

Repurchase Agreements 20% 5% per single
issuer
Signed Security Loan Agreement in file. Underlying securities must be valued at 102% or greater of the funds borrowed against. Reverse Repurchase Agreements are specifically not authorized under this investment policy.

Medium-term Corporate Bonds 30% 5% per single
issuer
Shall be rated in a rating category of “A” or its equivalent or better by two nationally recognized rating services, such as Moody’s or S&P.

Mortgage Pass-Though Securities
and Collateralized Mortgage
Obligations
10% 5% per single
issuer
Shall be rated in a rating category of “AA” or its equivalent or better by a nationally recognized rating service such as Moody’s or S&P.

Supranationals 30% 10% per single
issuer
Shall be rated in a rating category of “AA” or its equivalent or better by a nationally recognized rating service, such as Moody’s or S&P.

Joint Powers Authority (Local
Government Investment Pools)
100% None Multiple requirements including registration with SEC, at least 5 years of experience with securities included here, and total assets in excess of $500 million.

Local Agency Investment Fund 100% State maximum Investment of funds in the California LAIF which allows the State Treasurer to invest through the Pooled Money
Investment Account
Sonoma County Pooled Fund 10% 10% of total
portfolio
Pooled money investment fund obligation of Sonoma
County

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C. Collateralization
Collateralization shall be required on two types of investments: Certificates of deposit and repurchase (and reverse repurchase) agreements. A collateral agreement must be current and on file before any funds can be transferred for collateralized certificates of deposit. Collateral shall be held by an independent third party with whom the City has a current written custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The right of collateral substitution is granted in accordance with the following requirements:

1. Certificates of Deposit
a. Government securities used as collateral require one hundred and two (102) percent of market value to the face amount of the deposit b. Promissory notes secured by first trust deeds used as collateral require one hundred and fifty (150) percent of market value to the face amount of the deposit
c. Irrevocable letters of Credit issued by the Federal Home Loan Bank of San Francisco require one hundred and five (105) percent of market value to the face amount of the deposit
d. No collateral is required for Certificates of Deposit covered by FDIC insurance

2. Repurchase and Reverse Repurchase Agreements
a. Only U.S. Treasury securities or federal agency securities are acceptable collateral. All securities underlying repurchase agreements must be delivered to the City’s custodian bank versus payment or be handled under a properly executed tri-party repurchase agreement.

The total market value of all collateral for each repurchase agreement must equal or exceed one hundred and two (102) percent of the total dollar value of the money invested by the City for the term of the investment. For any repurchase agreement with a term of more than one (1) day, the value of the underlying securities must be reviewed on an ongoing basis according to market conditions. Market value must be calculated each time there is a substitution of collateral. b. The City or its trustee shall have a perfected first security interest under the Uniform Commercial Code in all securities subject to a repurchase agreement.

D. Socially Responsible Investing
It is the City’s objective to disallow investment in the industries identified in the table below. To achieve this objective, the City will apply the Socially Responsible Investment (“SRI”) Parameters detailed herein to investments authorized and governed by this Investment Policy. The SRI Investment Parameters will be implemented by utilizing industry and subindustry classifications as defined by Sustainalytics1
, and Sustainalytics Product Involvement evaluations, as applicable. 1 Sustainalytics is a subsidiary of Morningstar Inc. that rates the sustainability of over 16,000 companies based on their environmental, social, and corporate governance performance.

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SRI Investment Parameters
Exclusion #1: Fossil
Fuels
Industry/Subindustry Exclusions:
(1) Energy Services
(2) Oil & Gas Producers
(3) Refiners & Pipelines
Exclusion #2: Tobacco Industry/Subindustry Exclusions:
(1) Tobacco
Exclusion #3: Firearms
Product Involvement:
(1) Small Arms –
Revenue/Ownership > 50%
If a previously purchased investment no longer satisfies the SRI Investment Parameters set forth herein, the City will continue to hold that investment unless the City sells or directs its investment advisor to sell that investment.

E. Investments Not Approved
Any security type or structure not specifically approved by this policy is hereby prohibited. Security types, which are hereby prohibited include, but are not limited to: reverse repurchase agreements used as a leveraging vehicle, "exotic" derivatives structures such as range notes, dual index notes, inverse floating-rate notes, leveraged or de-leveraged floating-rate notes, interest-only strips that are derived from a pool of mortgages and any security that could result in zero interest accrual if held to maturity, or any other complex variable or structured note with an unusually high degree of volatility or risk.

F. Investment Pools/Money Market Funds
A review of the pool/fund is required prior to investing, and on a continual basis. The investigation will, at a minimum, obtain the following:
 A description of eligible investment securities, and a written statement of investment policy and objectives.
 A description of interest calculations and how it is distributed, and how gains and losses are treated.
 A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited.  A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
 A schedule for receiving statements and portfolio listings  A description of how the pool/fund maintain reserves, retained earnings, etc. or is all income after expenses distributed to participants  A fee schedule that discloses when and how fees are assessed.  The eligibility of the pool/fund to invest in bond proceeds and a description of its practices.

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Money market funds must be registered with the Securities and Exchange Commission and which comply with rule 2a7 of the Investment Company Act of 1940. The dollar weighted average maturity of the portfolio shall be less than ninety (90) days and the portfolio is managed to maintain a one dollar ($1.00) share price.

Also, the fund shall meet either of the following criteria: (a) Attained the highest ranking or the highest letter and numerical rating provided by not less than two Nationally Recognized Statistical-Rating Organizations; (b) retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years' experience investing in the securities and obligations authorized by Code section 53601 subdivisions (a) to (k), inclusive, and subdivisions (m) to (q), inclusive, , and with assets under management in excess of five hundred million dollars ($500,000,000).

VIII. INVESTING PARAMETERS
A. Diversification
The City shall diversify its investments by security type, issuer, maturity, and financial institutions. No percentage limitations are established for United States government, United States government agencies and United States government sponsored enterprises; however percentage limitations are established for other permitted investments, as noted in Section VII of this policy. The investments shall be diversified by limiting investments to avoid over-concentration in securities from a specific issuer or business sector (excluding U.S. Treasury and Federal Agency securities), limiting investment in securities that have higher credit risks, and investing in securities with varying maturities.

B. Maximum Maturities
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Where there is no specified maturity limitation on an investment, no investment shall be made in any security, which, at the time of the investment, has a term remaining to maturity in excess of five (5) years, unless the City Council has granted express authority to make that investment no less than three months prior to the investment. For purposes of compliance with this section, an investment’s term or remaining maturity shall be measured from the settlement date to final maturity.

In addition to the five (5) year limitation on investments specified in this policy, the average maturity of the City's combined portfolio shall not exceed two and a half (2½) years without prior approval of the City Council.

IX. REPORTING
The Finance Director shall submit investment reports to the City Council that provide a clear picture of the status of the current investment portfolio and shall contain sufficient information to permit an independent organization to evaluate the performance of the investment program.

A. Reporting to City Council
Monthly. In accordance with California Government Code Section 53607, the City shall make a monthly report of transactions to the City Council.

Quarterly. In accordance with California Government Code Section 53646, the City Finance Director shall submit to City Council an investment report that summarizes

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all securities in the portfolio. The report shall include:

1. Investment type

2. Issuer

3. Maturity date

4. Book value

5. Market value

6. Source of valuation

7. Statement of compliance with the investment policy

8. Statement of the ability to meet expenditures for the next six months In addition, a narrative shall accompany the portfolio addressing noteworthy items or the current investment climate. Annually, the City Finance Director shall provide a review of the City's Investment Policy.

B. Reporting to California Debt and Investment Advisory Commission (CDIAC) The City shall forward copies of investment portfolio reports and copies of the annual City of Healdsburg’s Statement of Investment Policy to CDIAC on an as-required basis.

X. PERFORMANCE STANDARDS
The investment portfolio shall be managed in accordance with the parameters specified within this policy and always within consistently safe and prudent treasury management procedures.

A. Market Yield (Benchmark)
The City’s overall investment strategy is active : Investments are purchased with the intent to hold to maturity, however, may be sold prior to maturity to adjust the portfolio duration or improve the risk structure, liquidity, yield, or return potential of the portfolio in response to market condition or City needs. If an investment advisory firm is retained by the City, the City portfolio shall be compared to a market benchmark in order to determine whether market returns are being achieved. In addition, the quarter-to-date LAIF apportionment rate, the three-month U.S. Treasury Bill and the two-year U.S. Treasury Note shall also be considered useful benchmarks of the City’s portfolio performance.

B. Marking to Market
The market value of the portfolio shall be calculated at least quarterly. This will ensure that review of the investment portfolio, in terms of value and price volatility, has been performed. In defining market value, consideration shall been given to pronouncements from the Government Accounting Standards Board (GASB) that address the reporting of investment assets and investment income for all investment portfolios held by governmental entities. The fair value of all securities reported in the City’s portfolio is based on currently quoted market prices.

C. Review of Investment Portfolio
The securities held by the City must be in compliance with Authorized and Suitable Investments at the time of purchase. The City Finance Director shall establish procedures to report to the City Council, major and critical incidences of noncompliance identified through the review of the portfolio.

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XI. INVESTMENT POLICY COMPLIANCE AND ADOPTION
A. Policy Compliance and Changes
Any deviation from the policy shall be reported to City Council at the next scheduled meeting. The City Finance Director shall promptly notify the City Council of any material change in the policy, and any modifications to the policy must be approved by the City Council.

B. Annual Statement of Investment Policy
The City Finance Director shall render a written Investment Policy that shall be reviewed at least annually by the City Council to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law and financial and economic trends. The City Council shall consider the annual Investment Policy and any changes therein at a public meeting. The Investment Policy shall be adopted by resolution of the City Council.

C. Exceptions
An exception to the policy may exist with respect to the Cultural Trust Fund, Senior Center Trust Fund and other similar trust funds where the Finance Director is the Trustee and only the income from such funds may be used. The investment policy authorizes the deviation of extending beyond the five-year maturity limitation outlined. Additionally, these funds may be invested with a responsible institution or nonprofit agency to maximize return on investment and/or manage community giving.

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APPENDIX
City of Healdsburg Investment Policy 17 Year 2023/24

GLOSSARY OF INVESTMENT TERMS
ASKED: The price at which securities are offered for sale; also known as offering price.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.)
BOND PROCEEDS: The money paid to the issuer by the purchaser or underwriter of a new issue of municipal securities. These moneys are used to finance the project or purpose for which the securities were issued and to pay certain costs of issuance as may be provided in the bond contract.

BOOK VALUE: The value at which a debt security is shown on the holder's balance sheet.

Book value is often acquisition cost plus/minus amortization and accretion, which may differ significantly from the security’s current value in the market.

BROKER: Someone who brings buyers and sellers together and is compensated for his/her service.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large denomination CDs are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

CREDIT QUALITY: The measurement of the financial strength of a bond issuer. This measurement helps an investor to understand an issuer's ability to make timely interest payments and repay the loan principal upon maturity. Generally, the higher the credit quality of a bond issuer, the lower the interest rate paid by the issuer because the risk of default is lower. Credit quality ratings are provided by a Nationally Recognized Statistical-Rating Organization.

CREDIT RISK: The risk to an investor that an issuer will default in the payment of interest and/or principal on a security.

CUSTODIAN: A bank or other financial institution that keeps custody of stock certificates and other assets.

CURRENT YIELD (CURRENT RETURN): A yield calculation determined by dividing the annual interest received on a security by the current market price of that security.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, by buying and selling for his/her own account.

DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities: delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.

DERIVATIVES: (1) financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).

DIVERSIFICATION: Dividing investment funds among a variety of security types by sector, maturity and quality ratings offering independent returns.

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Attachment: Investment Policy FY 2023-24 (4070 : FY 23-24 Investment Policy) DURATION: A measure of the timing of the cash flows, such as the interest payments and the City of Healdsburg Investment Policy 18 Year 2023/24
principal repayment, to be received from a given fixed-income security. This calculation is based on three variables: term to maturity, coupon rate, and yield to maturity. The duration of a security is a useful indicator of its price volatility for given changes in interest rates.

FAIR VALUE: The amount at which an investment could be exchanged in a current transaction between willing parties, other than in a forced or liquidation sale.

FEDERAL CREDIT AGENCIES: Agencies of the Federal Government set up to supply credit to various classes of institutions and individuals, e.g., S&L’s, small-business firms, students, farmers, farm co-operatives, and exporters.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits currently up to $250,000 per deposit.

FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) that lend funds and provide correspondent banks services to member commercial banks, thrift institutions, credit unions and insurance companies.

FEDERAL NATIONAL MORTGAGE ASSOCIATION (FNMA): FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States.

Fannie Mae, as the corporation is called, is a private stockholder-owned corporation. The corporation’s purchases include a variety of adjustable mortgages and second loans, in addition to fixed-rate mortgages.

FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.

FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven member Board of Governors in Washington, D.C., twelve Regional Banks and about 5,700 commercial banks that are members of the system.

FINANCIAL INDUSTRY REGULATORY AUTHORITY (FINRA): A self-regulatory organization (SRO) of brokers and dealers in the over-the-counter securities business. Its regulatory mandate includes authority over firms that distribute mutual fund shares as well as other securities.

GOVERNMENT ACCOUNTING STANDARDS BOARD (GASB): A standard-setting body, associated with the Financial Accounting Foundation, which prescribes standard accounting practices for governmental units.

GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae):

Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government. Ginnie Mae securities are backed by the FHA, VA, or FMHA mortgages. The term “pass-throughs” is often used to describe Ginnie Maes.

GOVERNMENT SECURITIES: An obligation of the U.S. government, backed by the full faith and credit of the government. These securities are regarded as the highest quality of investment securities available in the U.S. securities market. See "Treasury Bills, Notes, and Bonds."
INTEREST RATE RISK: The risk associated with declines or rises in interest rates which cause an investment in a fixed-income security to increase or decrease in value.

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Attachment: Investment Policy FY 2023-24 (4070 : FY 23-24 Investment Policy) INTERNAL CONTROLS: An internal control structure designed to ensure that the assets of City of Healdsburg Investment Policy 19 Year 2023/24
the entity are protected from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that 1) the cost of a control should not exceed the benefits likely to be derived and 2) the valuation of costs and benefits requires estimates and judgments by management. Internal controls should address the following points:
 Control of collusion - Collusion is a situation where two or more employees are working in conjunction to defraud their employer.
 Separation of transaction authority from accounting and record keeping - By separating the person who authorizes or performs the transaction from the people who record or otherwise account for the transaction, a separation of duties is achieved.  Custodial safekeeping - Securities purchased from any bank or dealer including appropriate collateral (as defined by state law) shall be placed with an independent third party for custodial safekeeping.
 Avoidance of physical delivery securities - Book-entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities.  Clear delegation of authority to subordinate staff members - Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities.
 Written confirmation of transactions for investments and wire transfers - Due to the potential for error and improprieties arising from telephone and electronic transactions, all transactions should be supported by written communications and approved by the appropriate person. Written communications may be via fax if on letterhead and if the safekeeping institution has a list of authorized signatures.  Development of a wire transfer agreement with the lead bank and third-party custodian - The designated official should ensure that an agreement will be entered into and will address the following points: controls, security provisions, and responsibilities of each party making and receiving wire transfers.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

LOCAL AGENCY INVESTMENT FUND (LAIF): Chapter 730, Statutes of 1976 of the State of California, established the Local Agency Investment Fund. This fund enables local governmental agencies to remit money not required for immediate needs to the State Finance Director for the purpose of investment. In order to derive the maximum rate of return possible, the State Finance Director has elected to invest these monies with State monies as a part of the Pooled Money Investment Account. Each local governmental unit has the exclusive determination of the length of time its money will be on deposit with the State Finance Director.

At the end of each calendar quarter, all earnings derived from investments are distributed by the State Controller to the participating government agencies in proportion to each agency's respective amounts deposited in the Fund and the length of time such amounts remained therein.

Prior to the distribution, the State's costs of administering the program are deducted from the earnings.

MARK-TO-MARKET: The process whereby the book value or collateral value of a security is adjusted to reflect its current market value.

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Attachment: Investment Policy FY 2023-24 (4070 : FY 23-24 Investment Policy) MARKET RISK: The risk that the value of a security will raise or decline as a result of changes City of Healdsburg Investment Policy 20 Year 2023/24
in market conditions.

MARKET VALUE: The current price at which a security is trading and could presumably be purchased or sold at that particular point in time.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse repurchase agreements that establish each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the sellerborrower.

MATURITY: The date upon which the principal or stated value of a financial obligation is due and payable.

MONEY MARKET MUTUAL FUND: Mutual funds that invest solely in money market instruments (short-term debt instruments, such as Treasury bills, commercial paper, bankers' acceptances, repos and federal funds).

MUTUAL FUND: An investment company that pools money and can invest in a variety of securities, including fixed-income securities and money market instruments. Mutual funds are regulated by the Investment Company Act of 1940 and must abide by Securities and Exchange Commission (SEC) disclosure guidelines.

NATIONALLY RECOGNIZED STATISTICAL-RATING ORGANIZATION (NRSRO):

Standard and Poor’s, Moody’s, and Fitch Financial Services are examples of such organizations.

OFFER: An indicated price at which market participants are willing to sell a security or commodity. Also referred to as the "Ask price."
PAR VALUE: The amount of principal that must be paid at maturity. Also referred to as the face amount of a bond, normally quoted in $1,000 increments per bond.

PRINCIPAL: The face value or par value of a debt instrument, or the amount of capital invested in a given security.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond or the current income return.

REINVESTMENT RISK: The risk that a fixed-income investor will be unable to reinvest income proceeds from a security holding at the same rate of return currently generated by that holding.

REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate the buyer for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves.

REVERSE REPURCHASE AGREEMENT: An agreement of one party (for example, a financial institution) to purchase securities at a specified price from a second party (such as a public agency) and a simultaneous agreement by the first party to resell the securities at a specified price to the second party on demand or at a specific date.

RISK: Degree of uncertainty of return on an asset.

RULE 2A-7 OF THE INVESTMENT COMPANY ACT: Applies to all money market mutual funds and mandates such funds to maintain certain standards, including a 13-month maturity limit and a 90-day average maturity on investments, to help maintain a constant net asset value of one dollar ($1.00).

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Attachment: Investment Policy FY 2023-24 (4070 : FY 23-24 Investment Policy) SAFEKEEPING SERVICE: A service to customers rendered by banks for a fee whereby City of Healdsburg Investment Policy 21 Year 2023/24
securities and valuables of all types and descriptions are held in the bank's vault for protection and security.

SECONDARY MARKET: A market is made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES LENDING: An agreement under which a local agency agrees to transfer securities to a borrower who, in turn, agrees to provide collateral to the local agency. During the term of the agreement, both the securities and the collateral are held by a third party. At the conclusion of the agreement, the securities are transferred back to the local agency in return for the collateral.

STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises, (FLAB, FNMA, SLMA, etc.), and Corporations that have imbedded options, (e.g., call features, step-up coupons, floating rate coupons, derivative-based returns), into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.

SWAP: Trading one asset for another.

TOTAL RETURN: The sum of all investment income plus changes in the capital value of the portfolio.

TREASURY BILLS: Short-term U.S. government non-interest bearing discounted debt securities with maturities of no longer than one year and issued in minimum denominations of $10,000. Auctions of three- and six-month bills are weekly, while auctions of one-year bills are monthly. The yields on these bills are monitored closely in the money markets for signs of interest rate trends.

TREASURY BOND: A long-term coupon-bearing U.S. Treasury security issued as a direct obligation of the U.S. Government and having an initial maturity of more than 10 years and issued in minimum denominations of $1,000.

TREASURY NOTE: A medium-term coupon-bearing U.S. Treasury security issued as a direct obligation of the U.S. Government and having an initial maturity of from one to ten years and issued in denominations ranging from $1,000 to $1 million or more.

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission (SEC) Rule 15C3- 1 outlining requirements that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

VOLATILITY: A degree of fluctuation in the price and valuation of securities.

YIELD: The current rate of return on an investment security generally expressed as a percentage of the security’s current price. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

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Attachment: Investment Policy FY 2023-24 (4070 : FY 23-24 Investment Policy)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Appropriations Limit for Fiscal Year 2023-2024 PREPARED BY: Katie Edgar, Finance Director
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution adjusting the appropriations limit for Fiscal Year 2023-2024.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

Article XIIIB of the California Constitution, commonly referred to as the Gann Initiative or Gann Appropriations Limit, was adopted by California voters in 1979 and placed limits on the amount of proceeds of taxes that State and Local agencies can appropriate and spend each year.

The limit is different for every agency and changes each year. The annual limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79, modified for changes in inflation and population. Inflationary adjustments are based on increases in the California per capita income. The City of Healdsburg follows the California per capita income inflationary adjustment method as provided by the State. An adjustment is also made based on changes in the City of Healdsburg’s population.

Section 7910 of the California Government Code requires a governing body to annually adopt, by resolution, an Appropriations Limit for the upcoming fiscal year.

DISCUSSION/ANALYSIS:

The adjusted Appropriations Limit for Fiscal Year 2023-24 is $37,212,295. This is the maximum amount of tax proceeds the City is able to appropriate and spend in fiscal year 2023-24. It is estimated that tax proceeds in the amount of $26,354,326 will be received during fiscal year 2023-24, which are below the limit calculation.

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ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

No alternatives are presented as this informational report and adoption of the GANN limit is a requirement by state law.

FISCAL IMPACT:

There is no financial impact related to the proposed action.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
GANN 2024 Appropriation Limit Worksheet

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CITY OF HEALDSBURG
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ESTABLISHING THE APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2023-24
WHEREAS, the voters of the State of California in November 1979 approved Proposition 4, commonly known as the Gann Initiative; and
WHEREAS, the Proposition created Article XIIIB of the California State Constitution placing limits on the amount of revenue which can be spent by all entities of government; and WHEREAS, these limits require a municipality to determine an appropriations limit each year in accordance with a formula set forth by state law; and WHEREAS, the appropriations limit established by this Resolution complies with the formula set by state law.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby adjust the City’s provisional limit by the population (0.9928) and CPI (1.0444) factors for fiscal year 2023-24 and establishes an appropriations limit of $37,212,295 for fiscal year 2023-

24. PASSED, APPROVED AND ADOPTED this 20th day of June 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
________________________________ ___________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4069 : GANN Appropriation Limit)

APPROPRIATION LIMIT WORKSHEET
For the Year Ending June 30, 2024
Proposition 4 establishes a formula limiting expenditures to the "proceeds of taxes" and is adjusted each year for inflation and population growth.

Appropriations limit for fiscal year
ended June 30, 2023
$35,888,027
Adjustment factors:

Inflation
Factor

1.0444
Population Factor 0.9928
Combined Factor x 1.0369
Appropriations limit for fiscal year
ending June 30, 2024
$37,212,295

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Attachment: GANN 2024 Appropriation Limit Worksheet (4069 : GANN Appropriation Limit)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Accept as Complete the L&M Motel Project
PREPARED BY: Griselda Villarreal, Administrative Analyst II STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution accepting the L&M Motel Rehabilitation Project as complete and authorizing filing the Notice of Completion.

COMMUNITY ENGAGEMENT/OUTREACH:

On August 1, 2022, the contract for the rehabilitation of the L&M Motel was awarded to DMR Builders. The contract was awarded at a noticed meeting wherein public comment was heard.

BACKGROUND:

A notice inviting bids for the Project was advertised in accordance with all applicable procedures and the City received three bids on July 18, 2022. DMR Builders of Santa Rosa submitted the lowest apparent and responsive bid. On August 1, 2022, the City Council awarded the bid to DMR Builders for the rehabilitation of the L&M Motel at 70 Healdsburg Avenue. Construction for this Project began on August 15, 2022.

This project consisted of making improvements to the L&M Motel to provide 22 units of interim housing for those experiencing chronic homelessness. Of these 22 units, three units were converted to accessible mobility units and three units were improved to accommodate hearing and visually impaired occupants. Other improvements included filling in the existing pool and spa, installing a fire sprinkler system, and adding a sidewalk along Healdsburg Avenue at the front of the L&M Motel, and along Exchange Avenue at the back of the L&M Motel.

On November 21, 2022, the L&M Motel was inspected for compliance and received the Temporary Certificate of Occupancy.

DMR Builders notified the City of project completion on May 22, 2023. All contract documents have been reviewed and all work performed has been inspected for compliance with the contract

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documents.

DISCUSSION/ANALYSIS:

DMR Builders has completed all work in compliance with approved Project Plans, Specifications, Special Provisions, and Contract Change Orders. City representatives have thoroughly reviewed all contract documents, conducted final inspections of the completed work, and affirmed that the entirety of the project has been executed and finalized in accordance with the contract documents. There are no liquidated damages to be assessed and there are no existing or potential contractor claims. Completion of the project, therefore, is ready for acceptance.

ENVIRONMENTAL STEWARDSHIP:

The construction waste was diverted from landfill for reuse or recycling where possible.

ALTERNATIVES:

The City Council could choose not to accept the Project as complete and provide further direction to staff. Staff does not recommend this alternative as the work is complete, the City has begun beneficial use of the completed facilities, and notice of completion should be sent to close out the contract.

FISCAL IMPACT:

This project was funded by the Department of Housing and Community Development Homekey Program grant, and by the Sonoma County Community Development Commission capital match fund. The original contract amount was $1,348,776, awarded with a 10% contract contingency in the amount of $134,878, for a total of $1,483,654. On November 21, 2022, City Council approved an additional 6% contingency in the amount of $80,926. On January 23, 2023, City Council approved another 5.5% contingency in the amount of $73,470 bringing the total authorized contract value to $1,638,050. The change order increases were primarily due to extra work resolving unforeseen conditions found during construction, and that were deemed necessary for project completion per City Code requirements. Construction was completed in the amount of $1,599,649.67.

The total budget for Project OT003 L&M Village Rehabilitation was $2,066,580. Total project costs including Design, Construction Management, and Construction are anticipated to remain within the project budget.

ENVIRONMENTAL ANALYSIS:

The recommended action does not constitute a “project” under CEQA, pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines, approval of this Resolution is an administrative activity of the City that does not constitute a “project” under CEQA.

ATTACHMENT(S):

Resolution
Notice of Completion
Certificate of Completion

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CITY OF HEALDSBURG
RESOLUTION NO. __-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACCEPTING AS COMPLETE THE L&M

REHABILITATION PROJECT AND AUTHORIZING FILING THE

NOTICE OF COMPLETION
WHEREAS, on August 1, 2022, the Healdsburg City Council awarded a construction contract for the L&M Motel Rehabilitation Project to DMR Builders; and WHEREAS, the Healdsburg City Council at a regular meeting held June 20, 2023, received the report from the City Housing Director that the Project has been satisfactorily completed in accordance with the contract documents and City Standards; and
WHEREAS, the work consisted of the rehabilitation of the L&M Motel which serves as interim supportive housing for those experiencing chronic homelessness; and WHEREAS, the City Housing Director recommended that the City Council accept the Project as complete and take appropriate action to finalize the Project; and WHEREAS, pursuant to Section 15378(b)(5) of the California Environmental Quality Act (CEQA) Guidelines, approval of this Resolution is an administrative activity of the City that does not constitute a “project” under CEQA; and
WHEREAS, after due consideration, the City Council accepts the recommendation of the City Housing Director.

NOW, THEREFORE, BE IT RESOLVED that the City Council finds that its action does not constitute a “project” under CEQA, accepts the Project as complete, authorizes staff to file a Notice of Completion with the Sonoma County Recorder's Office, and authorizes staff to take appropriate action to finalize the Project.

PASSED, APPROVED AND ADOPTED, this 20th day of June 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
___________________________________ ________________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4076 : L&M Motel Project - Notice of Completion) Recording Requested by:

Healdsburg City Clerk
When Recorded Return to:

Healdsburg City Clerk
401 Grove Street
Healdsburg, CA. 95448

CITY OF HEALDSBURG

NOTICE OF COMPLETION
Project Title: L&M Village
City Project No. 112-2022
Site Address or
Location: 70 Healdsburg Avenue, Healdsburg, CA 95448
Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public Facilities
NOTICE IS HEREBY GIVEN THAT I, Stephen Sotomayor, Housing Administrator of the City of Healdsburg, California, on May 24, 2023, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for which was heretofore awarded DMR Builders on August 15, 2022, in accordance with the City Clerk and approved by the City Council of said City;
That said work and improvements were actually completed on May 22, 2023.

That acceptance of the said work and improvements was ordered by City Council Resolution No. ___- 2023 on June 20, 2023.

That said work and improvements consisted of the construction of a Navigation Center and ADA Improvements.

I, Stephen Sotomayor, Housing Administrator, of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED: ATTEST:
____________________________________ ___________________________________ Stephen Sotomayor, Housing Director Raina Allan, City Clerk

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Attachment: Notice of Completion (4076 : L&M Motel Project - Notice of Completion)

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Attachment: Certificate of Completion (4076 : L&M Motel Project - Notice of Completion)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Accept a Recycled Water Public Utility Easement across APN 110-120- 031
PREPARED BY: Patrick Fuss, Water/Wastewater Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution accepting a dedication of a Recycled Water Public Utility Easement from the Protestant Episcopal Bishop of California at a portion of APN 110-120-031.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The City of Healdsburg owns and operates a wastewater treatment facility that is permitted by the State of California under a National Pollution Discharge Elimination System (“NPDES”) permit. One of the requirements of the NPDES permit for the facility is that no discharges to the Russian River are allowed from May 15 to September 30. To achieve compliance with this NPDES requirement, in the most cost-effective manner, City staff have coordinated with agricultural operators in the vicinity to receive the tertiary treated water (recycled water) for agricultural irrigation.

In discussion with the agricultural operators, the property owners would grant easements over their lands for the construction, operation, and maintenance of the recycled water pipeline facilities in exchange for access to the recycled water for their agricultural operation.

DISCUSSION/ANALYSIS:

The Episcopal Bishop of California is the “Owner” of record of real property located at APN 110-120-031. This location will have a portion of the recycled water pipeline traverse through it in a dedicated easement.

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The recommended resolution authorizes the City Manager to accept the dedication of recycled water public utility easement over a portion of APN 110-120-031 and directs staff to file the easement for recordation with the Sonoma County Recorder’s Office. The resolution has been approved as to form by the City Attorney.

ENVIRONMENTAL STEWARDSHIP:

Recycled water for irrigation helps the environment by allowing natural groundwater to remain in the ground, rather than be removed and potentially be depleted.

ALTERNATIVES:

Council could choose not to accept the easement. The recycled water pipeline facility was constructed under a right of entry agreement that indicated that the easement would be defined and dedicated to the City following construction of the pipeline, construction of which is completed. If the easement is not accepted and recorded the facilities and easements rights may not be identified on title searches or parcel maps. Staff recommends accepting the easement such that the land use and rights are properly recorded and noticed.

FISCAL IMPACT:

Accepting the dedication of easement for recycled water will not create additional fiscal responsibility on the City.

ENVIRONMENTAL ANALYSIS:

The acceptance of a public utility easement is not subject to the provisions of the California Environmental Quality Act (CEQA) because the acceptance is not a project since it is not a discretionary action by a governmental agency and will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Exhibit A and B - APN 110-120-031

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CITY OF HEALDSBURG
RESOLUTION NO. -2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACCEPTING A DEDICATION OF A

RECYCLED WATER PUBLIC UTILITY EASEMENT FROM

THE PROTESTANT EPISCOPAL BISHOP OF CALIFORNIA
AT A PORTION OF APN 110-120-031
WHEREAS, the Protestant Episcopal Bishop of California, record owner (hereafter “Owner”) of real property at APN 110-120-031, in unincorporated Sonoma County near Healdsburg, California, has agreed to the construction of a portion of the City’s recycled water system on the Owner’s property; and
WHEREAS, Owner has dedicated a portion of land by separate instrument for a recycled water public utility easement.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby accepts the dedication of recycled water public utility easement from the Protestant Episcopal Bishop of California at a portion of APN 110-120-031, unincorporated Sonoma County near Healdsburg, California, as described in Exhibit “A” and shown on Exhibit “B”, both of which are attached hereto and made a part hereof.

BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to certify said acceptance and directs staff to file the Recycled Water Public Utility Easement with the Sonoma County Recorder’s Office for recordation.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 20th day of June 2023, by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAINING: Council members: ( )
SO ORDERED: ATTEST:
_________________________________ ___________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4086 : Recycled Water Easement Bishops Ranch) 1360 North Dutton Avenue, Suite 150, Santa Rosa, CA 95401 Tel: (707) 542-6268 Fax: (707) 542-2106
www.cinquinipassarino.com
CPI No.: 9844-22

Exhibit ‘A’
Recycled Waterline Easement
The following described easement is situated within the Sotoyome Rancho, County of Sonoma, State of California.

Being those portions of the lands of the Protestant Episcopal Bishop of California as described by Deed recorded under Recorder’s Serial Number C-56575 in Book 751 of Official Records of Sonoma County,

PARCEL ONE
An easement, 15.00 feet in width, lying 7.50 feet on each side of the following described centerline:

COMMENCING at a 1-1/2-inch iron pipe marking the southwest corner of the lands of Lion Nathan USA Inc. as described by Grant Deed recorded under Document Number 2013-077949, Sonoma County Records, said pipe being shown on that certain Record of Survey filed in Book 725 of Maps, Pages 23 and 24, Sonoma County Records, from which a 1-1/2-inch iron pipe bears North 05°12’20” West 494.61 feet (North 05°29’33” West 494.82 feet per said map); thence South 03°15’20” East 2618.20 feet to the POINT OF BEGINNING of the easement centerline described herein; thence South 76°53’34” East 13.83 feet to a point hereafter called “POINT E”; thence continuing South 76°53’34” East 279.21 feet; thence North 50°32’34” East 104.77 feet; thence North 24°00’11” East 152.60 feet; thence North 55°15’32” East 210.39 feet to a point from which a 3/8-inch iron pipe shown on that certain Record of Survey filed in Book 723 of Maps, Pages 30 and 31, and lying on the easterly line of the lands of the J. & T. Bucher Family Trust, described by Grant Deed recorded under Document Number 2016-117591, Sonoma County Records, bears South 78°32’23” East 445.92 feet; thence North 43°58’38” East to the northerly line of said lands of the Protestant Episcopal Bishop of California and the TERMINUS POINT of the easement centerline described herein.

The sidelines of said easement shall be lengthened or shortened to terminate at the boundaries of said lands of the Protestant Episcopal Bishop of California.

PARCEL TWO
An easement, 15.00 feet in width, lying 7.50 feet on each side of the following described centerline:

BEGINNING at aforementioned POINT E; thence South 13°06’26” West 35.35 feet to the TERMINUS POINT of the easement centerline described herein.

The sidelines of said PARCEL TWO shall be lengthened or shortened to terminate at the southerly line of PARCEL ONE described above.

Excepting from PARCELS ONE and TWO described above any portion lying over the lands of the J. & T. Bucher Family Trust as described by Grant Deed recorded under Document Number 2016-117591, Sonoma County Records.

END OF DESCRIPTION

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Attachment: Exhibit A and B - APN 110-120-031 (4086 : Recycled Water Easement Bishops Ranch) 1360 North Dutton Avenue, Suite 150, Santa Rosa, CA 95401 Tel: (707) 542-6268 Fax: (707) 542-2106
www.cinquinipassarino.com
CPI No.: 9844-22

Containing 7,750 square feet, more or less
Being a portion of APN 110-120-031
The Basis of Bearings for this legal description is the California Coordinate System of 1983, Zone 2, Epoch 2011.00.

Prepared by Cinquini & Passarino, Inc.
_______________________________ _____________________
Derek J. Clark, P.L.S. 9672 Date
9-9-2022

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Attachment: Exhibit A and B - APN 110-120-031 (4086 : Recycled Water Easement Bishops Ranch)

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Attachment: Exhibit A and B - APN 110-120-031 (4086 : Recycled Water Easement Bishops Ranch)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Rejection of all bids received for the Dry Barrel Fire Hydrant Replacement Project
PREPARED BY: Clay Thistle, Senior Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution rejecting all bids received for the Dry Barrel Fire Hydrant Replacement Project.

COMMUNITY ENGAGEMENT/OUTREACH:

The Project was advertised for public bidding in the Santa Rosa Press Democrat and on the City’s website.

BACKGROUND:

The project scope consisted of removing and replacing antiquated dry barrel fire hydrants and associated valving at various locations within the City. The upgrades would improve reliability and water delivery during emergencies.

On September 7, 2021, Council approved expenditure of PG&E Settlement Funds in the amount of $130,000 for the replacement of up to twenty-one fire hydrants. Of the twenty-one locations identified for replacement, Fire Department staff prioritized the top eight locations in an effort to conform to the available funding.

DISCUSSION/ANALYSIS:

A notice inviting bids was advertised in accordance with all applicable procedures, and the City received ten bids. The lowest bid was from Cupples Excavating in the amount of $215,669.73.

The low bid was higher than the engineer’s estimate of $139,360 by approximately 55%.

The higher-than-expected construction costs are being seen throughout the industry and can be attributed to sharp increases in material cost, limitations on labor and material availability, and a surplus of work available for contractors.

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The City has the authority under Public Contract Code Section 20166 to reject all bids presented and readvertise the project.

Rejecting all bids for the proposed targeted replacement of hydrants is recommended at this time.

Public Works staff will continue to complete annual ongoing fire hydrant maintenance and improvements. Staff will re-evaluate and prioritize future targeted replacement of fire hydrants with development of the new 5-year Capital Improvement Program that will be developed with the Fiscal Year 2024-25 and 2025-26 budget cycle.

ENVIRONMENTAL STEWARDSHIP:

City projects include reuse and recycling to divert as much as possible of the construction waste from landfill. Concrete and asphalt removed are delivered to local recyclers for reuse in new paving and concrete products.

ALTERNATIVES:

City Council could direct staff to proceed with the project as designed and award to the apparent low bidder. This would require staff and Council to identify a funding source to support the project costs.

FISCAL IMPACT:

The Project proposed utilizing $130,000 of PG&E settlement funds that would be transferred from the General Fund to the Water Fund. The notice inviting bids incorporated significant scope reductions from the original project scope approved by the City Council. However, the lowest bid of $215,669.73 still exceeded the available budget. By rejecting all bids, the targeted largescale replacement of fire hydrants will be deferred, and the funding will remain in the General Fund. The City will continue completing required annual maintenance with funding available in the Water Operating Fund. The targeted replacement of the fire hydrants will be further assessed in future Capital Improvement Programs.

ENVIRONMENTAL ANALYSIS:

The recommended action does not constitute a “project” under CEQA, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA). Any future fire hydrant replacement project will be subject to environmental review and pending approval pursuant to CEQA guidelines.

ATTACHMENT(S):

Resolution

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CITY OF HEALDSBURG
RESOLUTION NO. __-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG REJECTING ALL BIDS RECEIVED FOR THE

DRY BARREL FIRE HYDRANT REPLACEMENT PROJECT
WHEREAS, the notice inviting bids for the Dry Barrel Fire Hydrant Replacement Project was advertised in accordance with applicable procedures; and WHEREAS, the City received ten bids; and
WHEREAS, the lowest bid was higher than the engineer’s estimate of $139,360 by approximately 55%; and
WHEREAS, the higher than expected construction costs are being seen throughout the industry and can be attributed to sharp increases in material cost, limitations on labor and material availability, and a surplus of work available for contractors; and WHEREAS, the City has the authority under Public Contract Code Section 20166 to reject all bids presented; ; and
WHEREAS, the City cannot renegotiate the contract after advertising for bids or prior to award of the contract; and
WHEREAS, staff recommends rejecting all bids and deferring the project for consideration in a future Capital Improvement Programs; and
WHEREAS, the recommended action does not constitute a “project” under CEQA, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA). Any future construction project will be subject to environmental review and pending approval pursuant to CEQA guidelines.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds recommended action does not constitute a “project” under CEQA, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA).

2. Rejects all bids received.

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Attachment: Resolution (4047 : Reject Bids for the Dry Barrel Fire Hydrant Replacement Project) Resolution No. -2023

PASSED, APPROVED AND ADOPTED, this 20th day of June 2023, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4047 : Reject Bids for the Dry Barrel Fire Hydrant Replacement Project)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Professional Services Agreement with SOS Community Counseling for Juvenile Diversion Services
PREPARED BY: Matt Jenkins, Chief of Police
STRATEGIC INITIATIVE(S):

Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution approving an amendment to a Professional Services Agreement with SOS Community Counseling to provide for youth diversion services through its Healdsburg Family Youth Services program for an amount not to exceed $159,018 over a three-year term, authorizing the City Manager to execute the agreement, approving the establishment of a special revenue fund, and approving an amendment to the Fiscal Year 2023-2024 Budget.

BACKGROUND:

The Healdsburg Police Department provides a juvenile diversion program as an alternative to the juvenile justice system for youth offenders, which is considered a best practice as it keeps juveniles out of the juvenile justice system. The program was initially run by the police department by a full-time staff member and was later provided through contracts with local nonprofit organizations. The Police Department has been contracting with SOS Community Counseling to offer these services through its Healdsburg Youth and Family Services (HYFS) program since 2017.

In December of 2020 the City executed a Professional Services Agreement (PSA) for the abovementioned services with SOS Community Counseling. The agreement was extended in June 2021 and June 2022, and it is currently set to expire on June 30, 2023.

DISCUSSION/ANALYSIS:

The HYFS program aims at bringing youth closer to their decisions and empowering them to make better decisions. The youth offenders are offered therapy wherein the youth acknowledge their behavior, and the program addresses the youth in a manner that is conducive to diverting their behavior(s) but also holds them accountable for their actions. The youth is assigned to a

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counselor for a 10-week program where they partake in one-on-one sessions, complete community service, and provide an act of restitution.

Officers can refer youth offenders into the program for violations such as possession of marijuana on school grounds, being under the influence of a controlled substance, consuming alcohol on or off school grounds, possessing a knife on school grounds, vandalism, and assault and battery. As part of the program, administrators from the Healdsburg Unified School district may make direct referrals to the program. This reduces the amount of police department staff time in responding to lower-level juvenile complaints.

During the previous terms of the contract, HYFS provided the following services:

FY 2019/2020 FY 2020/2021 FY 21/22 FY 22/23
projected
Youth Diverted 46 30 61 55
Completed Program 44 30 61 55
Staff has met with SOS Community Counseling to renew the agreement for the upcoming fiscal year. Staff has worked with SOS Community Counseling to develop a 3-year agreement. The total agreement amount would not exceed $159,018 over a period of 3 years as followed:

Direct Costs Indirect Costs Total Not-to-Exceed Amount
July 1, 2023 - June 30, 2024 $49,509 $3,333.33 $52,842.33 July 1, 2024 - June 30, 2025 $49,509 $3,333.33 $52,842.33 July 1, 2025 - June 30, 2026 $50,000 $3,333.33 $53,333.33 Additionally, the Scope of Work also includes up to two offerings per year of Parent Project classes. This 10-session class teaches parents parenting skills and information about resources and other support available in the community. Parents/caregivers learn and practice skills such as appropriate ways to discipline; preventing or stopping alcohol, drug, and tobacco use; improving communication skills; and improving grades and school attendance.

Staff is recommending that Council approve an agreement with SOS Community Counseling, and authorize the City Manager to execute the Amendment on behalf of the City.

ALTERNATIVES:

The City Council may choose not to approve the amendment which would remove the option for officers to use diversion services for juveniles and instead result in juvenile offenders being cited into the juvenile justice system.

FISCAL IMPACT:

The proposed contract is for a three-year period totaling $159,018. The first two years of the

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contract would not exceed $52,842 each and the final year would not exceed $53,334. The cost of this agreement has increased from prior years in part due to expansion of services to include the Parent Project classes and to support expansion of the program to reach additional youth. The contract for services in FY 2022-2023 totaled $33,542 and was funded by the Police Department budget. The Police Department budget for FY 2023-2024 includes $33,542 to support the proposed contract.

The increased contract cost of $19,300 is proposed to be funded by Opioid Settlement Funds in FY 2023-2024. The proposed contract represents a Law Enforcement Assisted Diversion (LEAD) program and is an allowable expenditure under the settlement agreements. To facilitate tracking and reporting staff are proposing to create a Special Revenue Fund for the Opioid Settlement Funds and establish a budget for FY 2023-24 of $19,300.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

ATTACHMENT(S):

Resolution
Budget Amendment
SOS and HJDP Scope of Work

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CITY OF HEALDSBURG
RESOLUTION NO. __-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING AN AMENDMENT TO A

PROFESSIONAL SERVICES AGREEMENT WITH SOS COMMUNITY

COUNSELING TO PROVIDE FOR YOUTH DIVERSION SERVICES

THROUGH ITS HEALDSBURG FAMILY YOUTH SERVICES
PROGRAM FOR AN AMOUNT NOT TO EXCEED $159,018 FOR A

THREE-YEAR TERM, AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AGREEMENT, AUTHORIZING THE

ESTABLISMENT OF A SPECIAL REVENUE FUND, AND
AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2023-2024
BUDGET
WHEREAS, the Healdsburg Police Department has offered juvenile diversion services as a best practice for keeping juveniles out of the juvenile justice system; and WHEREAS, the Healdsburg Police Department has utilized SOS Community Counseling for juvenile diversion services since 2017 through its Healdsburg Youth and Family Services program; and
WHEREAS, the Healdsburg Youth and Family Services program aims at bringing youth closer to their decisions and empowering them to make better decisions; and WHEREAS, the current Professional Services Agreement (PSA) with SOS Community Counseling is set to expire on June 30, 2022; and
WHEREAS, SOS Community Counseling has provided a proposal to continue offering juvenile diversion services for an amount not to exceed $159,018 over a term of three years; and WHEREAS, the proposed not to exceed is $52,842 annually for the first two years and $53,334 for the third year; and
WHEREAS, the proposed contract includes expanded services resulting in a $19,300 budget shortfall; and
WHEREAS, the Opioid Settlement Funds are restricted for specific purposes that require the creation of a Special Revenue Fund; and
WHEREAS, the proposed contract is an allowable expenditure of the Opioid Settlement Funds; and
WHEREAS, staff recommends that Council approve the PSA with SOS Community Counseling, and authorize the City Manager to execute the agreement on behalf of the City; and

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Attachment: Resolution (4071 : Juvenile Diversion Contract) Resolution No. -2023

WHEREAS, pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves a Professional Services Agreement with SOS Community Counseling to provide youth diversion services in an amount not to exceed $159,018 for a three-year term and authorizing the City Manager to execute the contract.

2. Approves the creation of a Special Revenue Fund for the Opioid Settlement Funds.

3. Approves amending the fiscal year 2023-24 budget as depicted on the attached Exhibit B.

PASSED, APPROVED and ADOPTED this 20th day of June, 2023, by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAINING: Council members: ( )
SO ORDERED: ATTEST:
__________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Attachment: Resolution (4071 : Juvenile Diversion Contract) Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 213-5301-43205-00000 $ 19,300 Increase Opioid Settlement Funds Contracted Services Budget for Juvinile Diversion Program FY 23-24 Budget Amendment

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Attachment: Budget Amendment (4071 : Juvenile Diversion Contract) SOS Counseling Services: a 501(c)(3) non-profit, charitable organization.

Main Office: 319 South E Street, Santa Rosa, CA 95404 - (707) 284-3444. www.soscounseling.org Exhibit A
Healdsburg Juvenile Diversion Program Scope of work
l. Description of Services or Scope of Work.

1.1 Contractor’s Specified Services. Contractor shall perform the following services within the times or by the dates provided below:
a. Contractor shall provide youth services through its Healdsburg Family Youth Services (HFYS) program including low-risk citation diversion, drug and alcohol citation diversion, anger management, bullying prevention, truancy prevention, gang prevention education, and general diversion counseling according to the needs of the juvenile. Short-term individual, family, group therapy and Parent Project Classes will also be offered as part of this program component.
b. Referrals to Healdsburg Juvenile Diversion Program (HJDP) will originate from Healdsburg Police Department (HPD) then referred to the HJDP Program Manager.

The local schools within the Healdsburg Unified School District may utilize this program by making a referral through HPD. Contractor shall contact referred families to develop a plan for diversion services based on the nature of the referral. c. Program can also utilize referrals given from Healdsburg High School Administration and Healdsburg Middle School Administration; as well any youth members whom the District deems as “High Risk,” in order to mitigate youth members of the City of Healdsburg entering into the juvenile justice system.
d. Contractor shall provide details including initials of participants and staff, dates and locations of service, for each group, session, or class performed through monthly invoices.
e. Contractor shall provide quarterly reports of juveniles accepted, hours of counseling, program completions and incompletions.

1.2 Cooperation With the City. Contractor shall cooperate with the City and City staff in the performance of all work hereunder.

1.3 Performance Standard. Contractor shall perform all work hereunder in a manner consistent with the level of competency and standard of care normally observed by a person practicing in Contractor's profession. The City has relied upon the professional ability and training of the Contractor as a material inducement to enter into this Agreement. Contractor hereby agrees to provide all services under this Agreement in accordance with generally accepted professional practices and standards of care, as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of Contractor’s work by City shall not operate

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Attachment: SOS and HJDP Scope of Work (4071 : Juvenile Diversion Contract) SOS Counseling Services: a 501(c)(3) non-profit, charitable organization.

Main Office: 319 South E Street, Santa Rosa, CA 95404 - (707) 284-3444. www.soscounseling.org as a waiver or release. If City determines that any of Contractor's work is not in accordance with such level of competency and standard of care, City, in its sole discretion, shall have the right to do any or all of the following: (a) require Contractor to meet with City to review the quality of the work and resolve matters of concern; (b) require Contractor to repeat the work at no additional charge until it is satisfactory; (c) terminate this Agreement pursuant to the provisions of Article 4; or (d) pursue any and all other remedies at law or in equity.

1.4 Assigned Personnel.
a. Contractor shall assign only competent personnel to perform work hereunder. In the event that at any time City, in its sole discretion, desires the removal of any person or persons assigned by Contractor to perform work hereunder, Contractor shall remove such person or persons immediately upon receiving written notice from City. b. Any and all persons identified in this Agreement or any exhibit hereto as the project manager, project team, or other professional performing work hereunder are deemed by City to be key personnel whose services were a material inducement to City to enter into this Agreement, and without whose services City would not have entered into this Agreement. Contractor shall not remove, replace, substitute, or otherwise change any key personnel without the prior consent of the City.
c. In the event that any of Contractor’s personnel assigned to perform services under this Agreement become unavailable due to resignation, sickness or other factors outside of Contractor’s control, Contractor shall be responsible for timely provision of adequately qualified replacements.
d. All persons who have direct contact with targeted youth must pass a background check performed by the Healdsburg Police Department before performing any services under this Agreement. Such persons shall follow the background check procedure set forth in Exhibit A.1, attached hereto and incorporated herein by this reference.

2. Payment. For all services and incidental costs required hereunder, Contractor shall be paid on a time and material/expense basis in accordance with the budget set forth in Exhibit A.2, attached hereto and incorporated herein by this reference, provided, however, that total payments to Contractor shall not exceed one hundred fifty-nine thousand eighteen dollars ($159,018), without the prior written approval of City, between July 1 2023 to June 30, 2026. Contractor shall submit its bills in arrears on a monthly basis in a form approved by the City's Finance Department. The bills shall show or include: (i) the task(s) performed; (ii) the time in quarter hours devoted to the task(s); (iii) the hourly rate or rates of the persons performing the task(s); and (iv) copies of receipts for reimbursable materials/expenses, if any. Expenses not expressly authorized by the Agreement shall not be reimbursed.

Unless otherwise noted in this agreement, payments shall be made within the normal course of City business after presentation of an invoice in a form approved by the City for services performed. Payments shall be made only upon the satisfactory completion of the services as determined by the City.

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Attachment: SOS and HJDP Scope of Work (4071 : Juvenile Diversion Contract) SOS Counseling Services: a 501(c)(3) non-profit, charitable organization.

Main Office: 319 South E Street, Santa Rosa, CA 95404 - (707) 284-3444. www.soscounseling.org

3. Term of Agreement. The term of this Agreement shall be from July 1, 2023 to June 30, 2026 unless terminated earlier in accordance with the provisions of Article 4 below.

4. Status of Contractor. The parties intend that the Contractor, in performing the services specified herein, shall act as an independent contractor and shall control the work and the manner in which it is performed. Contractor is not to be considered an agent or employee of City and is not entitled to participate in any pension plan, worker’s compensation plan, insurance, bonus, or similar benefits City provides its employees

5. Records Maintenance. The Contractor shall keep and maintain full and complete documentation and accounting records concerning all services performed that are compensable under this Agreement and shall make documents directly related to the program available to the City for inspection at any reasonable time. Otherwise, the Contractor shall maintain such records for a period of four (4) years. This does not pertain to client files, which are property of SOS, and are kept and managed according to the Board of Behavioral Sciences regulations.

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Attachment: SOS and HJDP Scope of Work (4071 : Juvenile Diversion Contract) SOS Counseling Services: a 501(c)(3) non-profit, charitable organization.

Main Office: 319 South E Street, Santa Rosa, CA 95404 - (707) 284-3444. www.soscounseling.org Exhibit A.1
Background Procedure
All persons who have direct contact with targeted youth must pass a background investigation performed by the Healdsburg Police Department before performing any services under this Agreement. Such persons shall follow the background procedure below:

1. Call the Police Technician at 707-431-3103 or 707-431-3377 to make an appointment to schedule your Live Scan.

2. During the scheduled appointment, be prepared to provide personal data for the Live Scan including: Name, AKAs, Address, Place of Birth, Sex, Date of Birth, Social Security #, Height, Weight, Eye Color, Hair Color.

3. During the scheduled appointment, be prepared to be photographed by the Police Department.

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Attachment: SOS and HJDP Scope of Work (4071 : Juvenile Diversion Contract) SOS Counseling Services: a 501(c)(3) non-profit, charitable organization.

Main Office: 319 South E Street, Santa Rosa, CA 95404 - (707) 284-3444. www.soscounseling.org Exhibit A.2
Proposed Budget and Expense
Fee Schedule
Direct Services: Fee-for-Service
Direct Service Detail
Individual Service Hourly rate for individual meetings as well as one-on-one counseling and services provided to
youth.

Family Service Hourly rate for counseling services and meeting with families.

Group Service Hourly rate for group counseling or meeting.

All meetings, preparation time, phone calls, follow-up, assessments, and operating costs are included in the hourly rates for individual, family, and group services.

Consultant shall provide details, including names of participants and staff and dates and locations of service for each group or session performed.

The following hourly rates shall apply for the term of this Agreement. Hourly rates do not include Consultant’s administrative costs for programmatic and operating expenditures, such as contract negotiations, Human Resource processes and staff management, budget development/oversight, and community liaison responsibilities. Administrative costs will be billed separately at a rate of $3,333.33 annually, and shall not exceed $10,000 for the term of the Agreement.

SOS/HJDP Fee Schedule 2023-2026
Maximum Annual
Direct (Session Fee
and Operational)
Cost
Individual fee
per session
Family fee
per
session
Group fee per
session
Operational
Costs
(detailed
below)
July 1, 2023 - June
30, 2024 $49,509 $95.00 $124.00 $116.00 $2,009.00
July 1, 2024 - June
30, 2025 $49,509 $95.00 $124.00 $116.00 $2,009.00
July 1, 2025 - June
30, 2026 $50,000 $98.80 $128.96 $120.64 $2,009.00
Operational Per Week
ANNUAL
COSTS
Program
Materials/Printing $275.00

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Attachment: SOS and HJDP Scope of Work (4071 : Juvenile Diversion Contract) SOS Counseling Services: a 501(c)(3) non-profit, charitable organization.

Main Office: 319 South E Street, Santa Rosa, CA 95404 - (707) 284-3444. www.soscounseling.org SOS/HJDP Annual Contract Budget 2023-2026
Direct Costs Indirect Costs Total Not-to-Exceed Amount
July 1, 2023 - June 30,
2024 $49,509 $3,333.33 $52,842.33
July 1, 2024 - June 30,
2025 $49,509 $3,333.33 $52,842.33
July 1, 2025 - June 30,
2026 $50,000 $3,333.33 $53,333.33
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Effective Date.

SUPPORT OUR STUDENTS
By: ___________________________
Becky Ennis, Executive Director, SOS
Community Counseling
Date: __________________________

CITY OF HEALDSBURG
By: __________________________
Authorized Representative
Date: _________________________
Office Supplies $150.00
Insurance $15.00 $1034.00
Travel $300.00
Training $250.00
Total Annual
Operational $2,009.00
Indirect Annual
Agency Cost $3,333.33

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Attachment: SOS and HJDP Scope of Work (4071 : Juvenile Diversion Contract)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Revisions to the Healdsburg Municipal Code, Title 17, Property Development and Title 20, Land Use Code
PREPARED BY: Ellen McDowell, Senior Planner
STRATEGIC INITIATIVE(S):

Establish Proactive Policies/Programs to Continue to Promote Economic Diversity & Sustainable Growth
RECOMMENDED ACTION(S):

Pass an ordinance amending Healdsburg Municipal Code Title 17, Property Development and Title 20 Land Use Code, and related CEQA Exemption.

COMMUNITY ENGAGEMENT/OUTREACH:

A public hearing notice was published in the Press Democrat and posted at City Hall.

BACKGROUND:

On June 5, 2023, the City Council introduced an ordinance amending Tile 17 and Title 20 of the Healdsburg Municipal Code.

DISCUSSION/ANALYSIS:

Amendments to the Healdsburg Municipal Code include:
1) Amending Title 17, Section 17.08.190 (Off-site easements and rights-of-way) to streamline approvals for off-site easements and rights-of-way. 2) Amending Title 17, Section 17.08.070 (Acceptance date) to allow acceptance of public improvements prior to acceptance of subdivision and public improvements. 3) Amending Title 17, Section 17.08.330 (Improvements required for certain dwellings) to clarify frontage improvements and when they are required. 4) Adding Title 17, Section 17.04.305 (Approval of Final Parcel Maps) to allow the City Engineer to approve, conditionally approve or disapprove final parcel maps (4 or fewer lots).
5) Amending Title 20, Section 20.28.130 (Effective date and term of approval) to increase design review approvals to 24 months and allow one 12-month extension approval by the Planning Director.

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6) Amending Title 20, Section 20.08.100 (Permitted and conditionally permitted uses in the Office and Multifamily (ORM) and Medical and Professional (MP) districts) to amend a typographical error and include a land use designation for a Library and Museum. 7) Amending Title 20, Section 20.08.050 (Permitted and conditionally permitted uses in the Multifamily Residential (RM) district) to allow large family daycares. 8) Amending Title 20, Section 20.08.070 (Permitted and conditionally permitted uses in the Downtown Residential (DR) district) to allow large family daycares as a permitted use and amend a typographical error.
9) Amending Title 20, Section 20.08.150 (Permitted and conditionally permitted uses in the Grove Mixed Use (GMU) district) to allow large family daycare as a permitted use. 10) Amending Title 20, Section 20.08.145 (Permitted and conditionally permitted uses in the Plaza Retail (PR), Downtown Commercial (CD), Service Commercial (CS) districts) to remove amplified music as a standalone use, and amend an error under “spa, day” use category.
11) Amending Title 20, Section 20.08.310 (Definitions) to add amend a typographical error and add a definition for Amplified Sound and Libraries and Museums. 12) Amending Title 20, Section 20.16.045 (Maximum height of fences and walls) to allow 6- foot solid fencing with 2 feet of additional 50% open lattice. 13) Amending Title 20, Section 20.16.055 (Fences, walls and hedges exceeding allowed height) to eliminate the need for a CUP for fences taller than 6’. 14)Rescinding Title 20, Section 20.20.055 (large family daycare center) to eliminate this section of the code to provide consistency with SB234.
15) Adding Title 20, Section 20.20.110 (Temporary Use Permit) to establish standards for granting Temporary Use Permits for non-reoccurring, specific duration activities. 16) Amending Title 20, Section 20.28.075 (Reviewing entities) to include temporary use permits and clarify the final decision making body.
17) Amending Title 20, Section 20.28.080 (Public Notice Requirements) to include a standard for noticing temporary use permits.

ENVIRONMENTAL STEWARDSHIP:

Not Applicable.

ALTERNATIVES:

No alternatives are provided in that the requested action is the second reading of an ordinance.

FISCAL IMPACT:

The recommended action related to Healdsburg Municipal Code amendments will not result in a direct fiscal impact to the City.

ENVIRONMENTAL ANALYSIS:

The proposed amendments to the Municipal Code are exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) in that the proposed amendments will not allow for or encourage any more development than is already anticipated under the City’s existing General Plan, or otherwise allow for or promote physical changes in the environment and, therefore, it can be seen with certainty that there is no possibility that the proposed amendments may have a significant effect on the environment.

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ATTACHMENT(S):

Att 1 CC Ordinance

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CITY OF HEALDSBURG
ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG MAKING CLARIFYING UPDATES TO THE

HEALDSBURG MUNICIPAL CODE BY AMENDING TITLE
17, PROPERTY AND DEVELOPMENT SECTIONS 17.08.190,

17.08.070, 17.08.330, AND ADDING SECTION 17.04.305; AND AMENDING TITLE 20, LAND USE CODE, SECTIONS

20.28.130, 20.08.100 TABLE 8, 20.08.050 TABLE 4, 20.08.070 TABLE 6, 20.08.150 TABLE 11, 20.08.145 TABLE 10,

20.08.310, 20.16.045, 20.16.055, 20.20.055, 20.08.075, 20.28.080 AND ADDING SECTION 20.20.110
WHEREAS, the City of Healdsburg Municipal Code (“HMC”) Chapter 17 Property Development regulates property development standards within the City; and WHEREAS, the City of Healdsburg Municipal Code (HMC) Chapter 20 Land Use Code (LUC) regulates allowable and development standards within the City; and WHEREAS, HMC amendments (“Amendments”) are proposed to provide greater clarity to Title 17, Property and Development, and Title 20, Land Use Code, all as provided herein; and WHEREAS, the Planning Commission held a duly noticed public hearing on April 11, 2023, at which time it reviewed the proposed Amendments and considered all public comments, written and oral, on the revisions and the related CEQA exemption; and WHEREAS, the Planning Commission made the following affirmative findings pursuant to HMC Section 20.28.280 in support of the proposed Amendments and recommended the City Council adopt an ordinance approving them:

A. The Amendments are consistent with the Healdsburg 2030 General Plan including the goals, and policies, in that no conflicts with any Goals, Policies, Programs or measures of the Healdsburg General Plan 2030 have been identified.

B. The Amendments are consistent with the objectives of the Land Use Code contained in Section 20.04.010 given that: a) adoption of the proposed Amendments will continue to protect and promote the public health, safety and general welfare of the community by providing updated standards; and b) the Amendments will implement the goals, policies, and programs contained in the Healdsburg 2030 General Plan.

C. The Planning Commission conducted a public hearing on the draft Amendments with hearing notices provided as prescribed in Land Use Code Section 20.28.080, including newspaper publication at least 10 days prior to the hearing date.

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Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

D. The Amendments are exempt from CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines (the “common sense exemption”) because it can be seen with certainty that there is no possibility that the Amendments will have a significant effect on the environment. The proposed Amendments are clarifying changes to the Municipal Code and will not allow for, nor encourage, any more development than is already anticipated under the City’s General Plan, or otherwise allow for or promote physical changes in the environment and, therefore, there is not a possibility that the proposed Amendments may have a significant effect on the environment.

In addition, the proposed Amendments are exempt from CEQA pursuant to Section 15304 of the CEQA Guidelines (“minor alterations to land”) because any new uses permitted by the Amendments, such as temporary use permits, are temporary in nature having negligible or no permanent effects on the environment, and will not involve the removal of any healthy, mature scenic trees as required by the statute.

Moreover, none of the CEQA exceptions apply. The Amendments will not impact any environmental resources of hazardous or critical concern. The Amendments are primarily procedural in nature, and any new uses are minor and temporary, with no impacts to critical resources. The Amendments will also not contribute to cumulative impacts or have a significant effect due to unusual circumstances. The Amendments make clarifying procedural changes to the municipal code, and any new uses such as temporary use permits are minor and transient in nature and would not arise to the level of an unusual circumstance or contribute to cumulative impacts. Lastly, the Amendments will not impact scenic highways, will not involve hazardous waste sites, and will not impact historical resources. Any new uses would be minor and temporary and cannot not be approved if there are environmental impacts to sensitive species, wetlands, or adjacent uses, buildings, or other structures.

WHEREAS, based upon the Planning Commission’s findings and recommendation, the City Council finds that the Amendments are consistent with the General Plan including the Goals, Policies, and Implementation Measures of the Housing, Land Use, and Economic Development Elements of the adopted General Plan, and that the Amendments are internally consistent with all other provisions of the Municipal Code.

NOW, THEREFORE, the City Council of the City of Healdsburg does ordain as follows:

Section 1. Findings.

The above recitals are hereby declared to be true and correct findings of the City Council of the City of Healdsburg.

Section 2. Title 17, Section 17.08.190 Off-site easements and rights-of-way shall be amended to read as follows:

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Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

Where acquisition of an easement or right-of-way by the City is necessary to extend public facilities to the developer’s property, the developer shall advance all of the cost of acquisition; provided, however, the City may advance a portion of the cost of acquiring the easement or rightof-way if the City deems the acquisition of the same is sufficiently beneficial to the permanent City system. The costs advanced by the developer may be reimbursable in accordance with HMC 17.08.120 through 17.08.160 unless otherwise provided in the development agreement. The City Manager, or designee, is authorized to and may accept any dedications of easements and rights of way donated to the City of Healdsburg or as required as part of a private development.

Section 3. Title 17, Section 17.08.070 Acceptance date shall be amended to read as follows:

All utilities and public service facilities which may be the subject of the development agreement specified in HMC 17.08.050 will be accepted for maintenance and operation by the City not later than 30 days after acceptance by the City Council, providing that all conditions of such agreements are fulfilled. The repair and correction of any defects or deficiencies due to workmanship or materials which are discovered within one year from the date of acceptance by the City shall be the responsibility of the developer. Security, in an amount specified in the agreement, shall be deposited with the City for the purpose of guaranteeing that such repairs and corrections will be made upon notification to the developer of such deficiencies.

The City Engineer may permit occupancy of a portion of a subdivision or other development project not to exceed 80% of the total number of units in a subdivision or other development project if the improvements serving the units to be occupied are substantially complete, upon such terms and conditions as the City Engineer shall designate, including at a minimum, all project requirements, engineering and construction standard specifications and details, and subsections AF of Healdsburg Municipal Code section 17.04.510.

Section 4. Title 17, Section 17.08.330 Improvements required for certain dwellings shall be amended to read as follows:

A. No building permit shall be issued for the construction of homes and other structures intended for human occupancy of a value of $25,000 or more, unless provision is made in the building plans or otherwise for the construction, installation and dedication of public sidewalk, curb and gutter, including the removal and replacement of any sections of broken, displaced, cracked, etc. sidewalk, curb, gutter, pedestrian ramps and/or driveway approaches 1/2-inch or greater per city standards, and any reasonably necessary storm drainage facilities, along the frontage of the building site abutting upon the public streets. Such improvements shall be built to the standards required under Chapter 17.04 HMC and this chapter, and shall be completed before an occupancy permit may be issued for the structure.

B. The following are exempt from the provisions of this section:

1. Development of Accessory Dwelling Units and Junior Accessory Dwelling Units pursuant to Zoning Ordinance §20.20.010, where a primary structure exists.

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Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

2. Permits for accessory structures such as gazebos, pools, decks, awnings, patio covers and similar accessory non-habitable structures.

3. Expansions to the floor area of existing non-residential structures of twenty-five (25%) percent or less. Expansions shall be considered cumulatively. Once expansions exceed twentyfive (25%) percent of the floor area, the requirements of this section shall apply.

Section 5. Title 17, Section 17.04.305 – Approval of final parcel maps shall be added and shall read as follows:

The City Engineer is authorized to approve, conditionally approve, or disapprove final parcel maps (four lots or fewer).

The City Manager, or designee, may accept, accept subject to improvement, or reject dedications and offers of dedications that are made by a statement on the parcel map. Rejected offers of dedication may nevertheless be accepted at a later date.

Section 6. Title 20, Section 20.28.130 Effective date and term of approval shall be amended to read as follows:

The following shall govern the date and term of design review approval.

A. Within five days following the date of a planning commission decision on a major design review permit application, the Secretary shall transmit to the City Council written notice of the decision. Approval of a major design review permit application shall become effective 10 days following the date on which the design review permit was granted by the planning commission or on the day following the next meeting of the Council, whichever is later, unless the decision has been appealed to the Council.

B. Approval of a minor design review application becomes effective 10 days from the date of action by the planning and building director, unless the decision has been appealed to the planning commission.

C. Design review approval is granted for 24 months. If within 24 months after the effective date, a building permit has not been issued for the design review project or, where a building permit is not required, construction of the improvement(s) has not commenced, the approval will automatically expire.

D. A maximum of one 12-month extension may be granted by the planning and building department director. If no application for an extension of time is filed prior to the expiration date of the initial term of the approval or the previous extension, the design review approval shall lapse as of the expiration date.

In order to grant an extension, it must be found by the acting authority that there has been no change of circumstances that could prevent any of the required findings of approval to be made.

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Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

E. The term of design review approval may be made to be concurrent with the term of an associated tentative subdivision map, conditional use permit or variance at the discretion of the planning commission.

Section 7. Title 20, Section 20.08.100, Table 8, Permitted and conditionally permitted uses in ORM and MP Districts shall be amended as follows:

20.08.100 Permitted and conditionally permitted uses in ORM and MP Districts The following permitted and conditionally permitted uses may be allowed in the ORM and MP Districts. Chapter 20.28 HMC, Article V describes the procedures for obtaining a conditional use permit.

Table 8 Permitted and conditionally permitted uses: ORM and MP Districts Permitted (P) and Conditionally Permitted (C) Uses ORM MP Any residential use permitted in Chapter 20.08 Article III, RM District, subject to the regulations of the RM District. Residential uses may be combined with nonresidential uses on the same site.

P --
Churches, convents, monasteries, parish houses, parsonages, and other religious institutions C --
Employee housing for six or fewer employees in accordance with Cal.

Health & Safety Code § 17000, et seq. P P
Golf courses and driving ranges C --
Home occupations, subject to HMC 20.20.005 P --
Hospitals -- P
Library and Museums C --
Medical and dental laboratories C P
Offices - chiropractic care P P
Offices - professional, administrative and business1 P P Offices - professional and administrative, restricted to the provision of medical, dental, and other health care services C P
Parking lots P P
Pharmacies that do not carry general merchandise or dispense goods or merchandise unrelated to health care C P
Private noncommercial clubs and lodges C --
Private recreation parks and swim clubs C --
Private schools and colleges, not including art, craft, music, dancing, C --

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Permitted (P) and Conditionally Permitted (C) Uses ORM MP business, professional, or trade schools and colleges
Psychologist, psychiatrist, counseling and therapist offices P P Public utility and public service pumping stations, power stations, equipment buildings and installations, drainageways and structures, storage tanks, and transmission lines found by the planning commission to be necessary for the public health, safety and welfare
P --
Residential visitor lodging -- --
Sanitariums and nursing homes, not including mental, drug addict, or liquor addict patients P P
Spa, day C --
Vacation rental homes -- --
Vacation timeshares -- --
Veterinarian offices, clinics and animal hospitals -- C Section 8. Title 20, Section 20.08.050, Table 4, Permitted and conditionally permitted uses in the RM District shall be amended as follows:

20.08.050 Permitted and conditionally permitted uses
The following uses may be permitted and conditionally permitted in the RM District. Chapter

20.28 HMC, Article V, describes the procedures for obtaining a conditional use permit.

Table 4 Permitted (P) and conditionally permitted (C) uses: RM District Permitted (P) and Conditionally Permitted (C) Uses RM Specific Use Regulations
Accessory dwelling unit PHMC

20.20.010
Accessory structures and uses located on the same site as a conditional use
P
Boarding houses C
Churches, convents, monasteries, parish homes, rectories, parsonages and other religious institutions C
Commercial nursery growing grounds C
Day care, general and large family P

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Permitted (P) and Conditionally Permitted (C) Uses RM Specific Use Regulations
Day care, limited and small family P
Golf courses and driving ranges C
Hostels affiliated with American Youth Hostels or an equivalent organization approved by the planning director C
Mobile home parks CHMC

20.20.020
Multifamily dwellings P
Neighborhood convenience retail stores CHMC

20.20.070
Private recreation parks and swim clubs C
Private schools and colleges, including elementary, junior high and high schools, but not including art, craft, music, dancing, business, professional, or trade schools and colleges
C
Private stables and raising of poultry (except roosters), rabbits, chinchillas and other small animals C
HMC

20.08.025
Public utility and public service pumping stations, power stations, equipment buildings, installations, service yards, drainage ways and structures, storage tanks, reservoirs, and transmission lines found by the planning commission to be necessary for the public health, safety and welfare
C
Residential care, general C
Residential care, limited P
Residential visitor lodging operations CHMC

20.20.060
Supportive housing P
Transitional housing P
Vacation rental homes --
Vacation timeshares --
Section 9.Title 20, Section 20.08.070, Table 6, Permitted and conditionally permitted uses in the DR District shall be amended as follows:

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20.08.070 Permitted and conditionally permitted uses
The following uses may be permitted and conditionally permitted in the DR District. Chapter

20.28 HMC, Article V describes the procedures for obtaining a conditional use permit.

Table 6 Permitted (P) and conditionally permitted (C) uses: DR District Accessory dwelling unit and junior accessory dwelling unit, subject to HMC 20.20.010 P Accessory structures and uses located on the same site as a permitted or conditional use P Boarding houses C
Churches, convents, monasteries, parish homes, rectories, parsonages and other religious institutions C
Day care, general and large family P
Day care, limited and small family P
Duplex dwelling, one per lot of record C
Employee housing as defined in Cal. Health & Safety Code § 17008 for six or fewer employees in accordance with Cal. Health & Safety Code § 17000, et seq. P Home occupations, subject to HMC 20.20.005 P
Multifamily dwellings P
Neighborhood convenience retail stores, subject to HMC 20.20.070 C Private schools and colleges, not including art, craft, music, dancing, business, professional, or trade schools and colleges C
Public utility and public service pumping stations, power stations, equipment buildings, installations, service yards, drainage ways and structures, storage tanks, reservoirs, and transmission lines found by the planning commission to be necessary for the public health, safety and welfare
C
Residential care, general C
Residential care, limited P
Residential visitor lodging operations, subject to HMC 20.20.060 C Single-family dwellings, detached, up to two per lot P
Supportive housing P
Swimming pools used solely by persons resident on the site and their guests; provided, that no swimming pool or accessory mechanical equipment shall be in a required front yard or less than five feet from a property line
P
Transitional housing P

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Vacation homes --
Vacation timeshares --
Section 10. Title 20, Section 20.08.150, Table 11, Permitted and conditionally permitted uses in the GMU District shall be amended as follows:

20.08.150 Permitted and conditionally permitted uses: GMU District Table 11 identifies the permitted and conditionally permitted uses for the Grove Street Mixed Use District. This table is to be used in conjunction with the definitions contained in Chapter

20.28 HMC, Article IX. Chapter 20.28 HMC, Article V describes the procedures for obtaining a conditional use permit.

Table 11 Permitted and conditionally permitted uses: GMU District Permitted (P) and Conditionally Permitted (C) Uses Specific Use Regulations
Residential Uses
Accessory dwelling unit and
junior accessory dwelling unit P
HMC

20.20.010
Boarding house C
Day care, large family P
Day care, small family P
Duplex dwelling, one building per
lot of record P
Employee housing for six or
fewer employees in accordance
with Cal. Health & Safety Code §
17000, et seq.

P
Employee housing agriculture,
seven to 12 agricultural
employees
C
Residential care, general C
Residential care, limited P
Single-family dwelling, detached P
Supportive housing P
Transitional housing P

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Permitted (P) and Conditionally Permitted (C) Uses Specific Use Regulations
Vacation rental home --
Retail Trade and Services
Antique store C
Art gallery and picture framing
with art sales P
Art and drafting supply store C
Arts, crafts and hobby stores,
including instructional classes as
an accessory use
C
Barber shop/beauty shop P
Bicycle sales and repair, including
rentals C
Florist (including outdoor sales) C
Neighborhood retail store CHMC

20.20.070
Nursery, garden supply store C
Photography/photo supply store,
photography studio P
Professional, administrative and
business offices, including
insurance, real estate and financial
offices, but excluding medical and
dental offices
P
Professional and administrative
offices related to health services C
Psychologist, psychiatrist,
counseling and therapy offices P
Residential visitor lodging C
Spa, day use or overnight stay C
Vacation home --
Vacation timeshare --
Recreation, Education and Public Assembly

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Permitted (P) and Conditionally Permitted (C) Uses Specific Use Regulations
Arts and crafts school C
Church, convent, monastery,
other religious institution C
Golf course, driving range C
Private club, fraternal lodge and
meeting hall C
Private museum C
Private recreational parks and
swim clubs P
Private schools and colleges, not
including dancing, music,
business, professional or trade
schools and colleges
C
Utilities
Public utility and service uses P
Accessory Uses
Accessory structures located on
the same site with a permitted or
conditionally permitted use,
including private garages and
carports, one guest house or
accessory living quarters without
a kitchen, storehouses, garden
structures, noncommercial
greenhouses, recreation rooms,
and hobby areas within an
enclosed structure
P
Private stables or areas for the
keeping of one horse, cow, llama,
goat or similar large farm or
hobby animal on a site not less
than two acres in net area;
provided, that one additional large
animal may be kept for each
additional acre of area of the site;
and provided, that no stable shall
P

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Permitted (P) and Conditionally Permitted (C) Uses Specific Use Regulations
be located closer than 50 feet to
any property line, closer than 50
feet to any dwelling unit on the
site, or closer than 100 feet to any
other dwelling on surrounding
properties
Raising of fruit and nut trees,
vegetables, and horticultural
specialties (no on-site sales)
P
Raising of poultry (except
roosters and crowing fowl),
rabbits, chinchillas, potbellied
pigs and other small animals for
commercial purposes on a site at
least 20,000 square feet in net
size; provided, that there shall be
at least 1,000 square feet of site
area for each fowl or animal; and
provided, that no structure
housing poultry or small animals
shall be closer than 50 feet to any
property line or closer than 25 feet
to a dwelling on the site
C
Raising or keeping of poultry
(except roosters and crowing
fowl), rabbits, chinchillas, guinea
pigs or similar small animals for
educational, hobby or noncommercial purposes limited to a total of 10 animals. This shall not
include dogs or cats. Animal pens
or cages shall not be located in a
required front yard or within a
street side corner yard and shall
be kept a minimum of 20 feet
from a property line
P
Temporary subdivision sales
offices P
HMC

20.20.025

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Section 11. Title 20, Section 20.08.145, Table 10, Permitted and conditionally permitted uses in the PR, CD and CS Districts shall be amended as follows:

20.08.145 Permitted and conditionally permitted uses: PR, CD, and CS Districts The following permitted and conditionally permitted uses may be allowed in the PR, CD and CS Districts. Chapter 20.28 HMC, Article V describes the procedures for obtaining a conditional use permit.

Table 10 Permitted and conditionally permitted uses: PR, CD and CS Districts Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Residential Uses
Accessory dwelling unit P P P HMC 20.20.010
Day care, general -- C C
Day care, limited -- P P
Homeless shelters -- -- P
Multifamily dwellings located on the same site as a
commercial use – above ground floor C P P
Multifamily dwellings located on the same site as a
commercial use – any floor -- P P
Residential care, general -- C C
Residential care, limited -- P P
Single-room occupancy dwellings located on the
same site as a commercial use – above ground floor C P P Single-room occupancy dwellings located on the
same site as a commercial use – any floor -- P P
Supportive housing P P P
Transitional housing P P P
Vacation rental -- C --
Retail Trade and Services
Ambulance service -- -- P
Antique car display and sales -- C P
Antique sales – above ground floor P P C

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Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Antique sales – ground floor C P C
Art galleries and picture framing with art sales P P P
Arts and crafts schools -- P P
Arts, crafts and hobby stores, including instructional
classes as an accessory use P P P
Automobile rentals -- -- P
Automobile washing (self-service) -- -- P
Automotive repair -- -- C
Automotive sales and service, new and used, with
auto service -- -- P
Automotive service stations, including smog testing,
minor repair (tune-ups and brake repair only), towing
services, vehicle storage and mini-markets
-- -- C
Automotive supply stores -- P P
Automotive upholstery shops -- -- C
Bakeries, retail P P P
Banks, savings and loans, thrift and loans, credit
unions, including automated teller machines and
drive-through facilities
-- C C
Banks, savings and loans, thrift and loans, credit
unions, including automated teller machines (no
drive-through)
C P P
Barber shops/beauty shops – above ground floor P P P
Barber shops/beauty shops – ground floor -- P P
Bars and cocktail lounges C C C HMC 20.20.075
Beer and wine sales (off-premises consumption),
ancillary to mini-market retail sales contained within
a service station
-- -- C HMC 20.20.075
Bicycle sales and repair shops, including rentals -- P P Blueprint and photo reproduction shops -- P P
Boat sales and service -- -- P
Bookstores and newsstands – above ground floor P P P

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Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Bookstores and newsstands – ground floor C P P
Bowling alleys -- -- P
Building material sales -- -- C
Bus depots C C C
Cabinet shops -- -- C
Cannabis Storefront Retailer (Dispensary) -- P P HMC 20.20.095 Cannabis Microbusiness (without cultivation) -- P P HMC 20.20.095 Card and stationers’ stores P P P
Carnivals and circuses, temporary -- -- C
Catering shops (food to go only) -- P P
Christmas tree sales lots, temporary P P P
Clothing and shoe establishments, including clothing
sales (new merchandise only), tailor shops, and
dressmaking establishments
P P P
Computer retail sales -- P --
Consignment sales with incidental sales of used
goods and clothing -- P P
Contractors’ equipment rental yards & equipment
rental yards -- -- C
Contractors’ shops with no outdoor storage of heavy
equipment -- -- P
Delicatessens and gourmet food sales with incidental
catering P P C
Dental labs -- P P
Department stores -- P P
Dry cleaners and laundries -- P P
Electronic games centers (4 or more games) -- C C
Fabric shops P P P
Farmers markets C C C
Firearm dealers -- -- C HMC 20.20.105
Floor covering and drapery sales -- C P

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Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Florists, including outdoor sales P P P
Food and cold storage lockers -- C P
Food stores over 3,500 square feet in retail sales -- P P Food stores up to 3,500 square feet in retail sales C P P Furniture repair -- P P
Furniture stores, retail P P P
Gift shops P P P
Glass shops (glaziers) -- -- P
Hardware, paint and wallpaper stores, with no firearm
sales -- P P
Hardware, paint and wallpaper stores with firearm
sales -- -- C HMC 20.20.105
Health clubs, gymnasiums and dance studios -- C P
Home electronics and household appliance stores,
including television, stereo, radio, telephone,
computer and related sales (includes repair and
installation services)
-- P P
Hotels, extended stay hotels and motels C C -- HMC 20.20.090 Ice cream parlors, soda fountains and candy stores P P P Interior furnishing and accessory shops P P P
Jewelry sales and repair, including watch and clock
repair P P P
Kennels -- -- C
Kitchenware shops P P P
Laboratories -- C P
Laundries – self-service -- P P
Linen supply services -- -- P
Liquor, beer and wine sales – off-premises
consumption C C C HMC 20.20.075
Live-work facilities -- P P
Locksmiths -- P P

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Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Machinery sales, service, rental -- -- P
Manufacturing/processing – light; provided, that all
of the conditions prescribed by Chapter 20.24 HMC,
Article I, are met, and that no motor power other than
electrically operated motors shall be used. The
horsepower of any single motor shall not exceed five
horsepower and the total horsepower of all such
motors on the site shall not exceed 25 total
horsepower. This does not include air conditioning
equipment.
-- C C
Massage establishments – above ground floor P P P
Massage establishments – any floor -- P P
Medical and dental clinics -- -- P
Mortuaries -- C C
Motorcycle sales and service -- C P
Music and dance entertainment clubs -- P C
Musical instrument sales, repair and lessons; and
recorded music sales – above ground floor P P P
Musical instrument sales, repair and lessons; and
recorded music sales – ground floor C P P
Nightclubs C C C HMC 20.20.075
Nurseries and garden supply stores -- C P
Office equipment sales and service -- P P
Offices – professional, administrative and business,
including chiropractor, insurance, real estate and
financial offices, but excluding medical and dental
offices – any floor
-- P P
Offices – professional, administrative and business,
including chiropractor, insurance, real estate and
financial offices, but excluding medical and dental
offices – above ground floor

P -- --
Offices – psychologist, psychiatrist, counseling and
therapy -- P P
Optician and optometrist shops -- P P

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Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Outdoor vendors on private property C C --
Parking lots and parking garages C P P
Patio and garden furniture and accessories shops -- P P Pet shops, including pet grooming -- P P
Pharmacies and drugstores C P P
Photography shops, studios and photo supply stores C P P Picture framing shops -- P P
Plumbing supply shops -- C P
Pool and billiards halls -- C P
Pool and spa sales and service -- -- P
Post office and private mail services -- C P
Pottery and woodworking shops -- -- P
Printing, lithography and engraving -- C P
Public information centers – indoor P P P
Public utility installations, including public service
pumping stations, power stations and substations,
equipment buildings and installations
-- C C
Radio and television broadcast and recording studios -- C C Radio, television and stereo sales and service -- P P
Recreational equipment rental -- -- P
Recreational vehicle sales, services, repair and
storage -- -- P
Residential visitor lodging -- C C
Restaurants, cafes and eating establishments, indoor
and outdoor eating, including sale of alcoholic
beverages as an ancillary use and indoor music with
no sound amplification. Amplified sound requires a
Conditional Use Permit.

P P P
Restaurants, drive-in, walk-up and drive-through -- -- C Retail warehouses over 6,000 square feet of floor area -- -- C

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Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Retail warehouses under 6,000 square feet of floor
area
-- -- P
Secondhand stores and pawn shops -- C C
Shoe repair -- P --
Sign painting -- C P
Skating rinks (within building) -- -- P
Spa, day
• Above ground floor
• ground floor
C
--
P
P
P
P
Spa, overnight P P --
Sporting goods sales, with rental as an accessory use,
with no firearm sales -- P P
Sporting goods sales, with rental as an accessory use,
with firearm sales -- -- C HMC 20.20.105
Supermarkets (over 3,500 square feet of retail sales
area) -- P P
Tasting room C C -- HMC 20.20.075
Theaters and auditoriums C C C
Tire sales, not including tire recapping -- -- P
Tobacco and pipe shops P P P
Toy stores P P --
Travel agencies – above ground floor P P P
Travel agencies – ground floor C P P
Upholstery shops -- C C
Vacation timeshares -- -- --
Variety stores and dry goods -- P P
Vending machine service -- -- P
Veterinarian offices and small animal hospitals -- -- C Recreation, Education and Public Assembly
Churches and other religious institutions -- C C

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Permitted (P) and Conditionally Permitted (C)
Uses PR CD CS Specific Use Regulations
Private clubs, fraternal lodges and meeting halls C C C Private museums P C --
Accessory Uses
Accessory structures and uses located on the same
site as a permitted or conditional use P P P
-- = not permitted
Section 12. Title 20, Section 20.08.310, Definitions shall be amended to read as follows:

Live/work facilities. An integrated housing unit and working space, occupied and utilized by a single household in a structure that has been designed or structurally modified to accommodate joint residential occupancy and work activity, and which includes complete kitchen space and sanitary facilities in compliance with the City building code and working space reserved for and regularly used by one or more occupants of the unit.

Amplified Sound. Any sound that is made larger through a human-made device (i.e. sound systems, speakers, drums, bullhorns)
Libraries and Museums. Public or Quasi-Public facilities including arboretums, art exhibitions, botanical gardens, historic sites and exhibits, libraries and museums which are generally noncommercial in nature.

Section 13. Title 20 Land Use Code, Section 20.16.045 maximum height of fences and walls shall be amended to read as follows:

20.16.045 Maximum height of fences and walls
A. The maximum height of fences and walls allowed within required yards shall not exceed the following:

1. Required front yard within all zoning districts except R-1-20,000 and R-1-40,000 Districts: Four feet, except as further restricted for vision clearance per HMC 20.16.005(E).

For corridor (i.e., flag) lots, this subsection shall apply to the portion of the access corridor (a.k.a. “flag”) that adjoins the required front yard of the adjoining lot(s).

2. Required front yard in R-1-20,000 and R-1-40,000 Districts: Six feet, except as restricted for vision clearance under HMC 20.16.005(E); and provided further, that the location and design of the fence complies with all of the following requirements:
a. The street frontage of the lot is not developed with a sidewalk nor is it designated by the General Plan for sidewalk development.

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b. The fence is located 10 feet or more behind the property line fronting the street or the edge of the road, whichever is closer.
c. The fence is transparent, as defined in Chapter 20.28 HMC, Article IX.

Otherwise, walls or fences with opaque siding material (e.g., solid boards) exceeding four feet in height are not allowed within a required yard fronting a street.

3. Required rear yard and interior side yard: Six feet plus two feet of additional 50% open lattice.

4. Required side yard fronting a street: Six feet if located 15 feet or more behind the front wall of the main building. Otherwise, the maximum height of a fence or wall located within a side yard fronting a street shall not exceed four feet, except as further restricted for vision clearance under HMC 20.16.005(E).

B. The maximum height of fences and walls allowed outside of required yards shall not exceed 12 feet. (Ord. 1090 § 4 (Exh. B § 1825), 2009; Ord. 1012 § 2 (Exh. B § 1), 2004; Ord. 950 § 2 (Exh. A § 1825), 1998.)
Section 14. Title 20 Land Use Code, Section 20.16.055 Fences Walls and hedges exceeding the allowed height shall be amended to read as follows:

20.16.055 Fences, walls and hedges exceeding allowed height Fences, walls, hedges and other screening vegetation may exceed the maximum height allowed by HMC 20.16.045 and 20.16.050 under the following circumstances:

A. The planning and building director determines that a grade separation exists such that a property owner is denied private use of a lot, or
B. A Building Permit is required for fences exceeding seven feet in height.

Section 15. Title 20 Land Use Code, Section 20.20.055 Large Family Day care Facilities shall be deleted.

Section 16. Title 20, Land Use Code, Section 20.20.110 Temporary Use Permit (TUP) shall be added and shall read as follows:

20.20.110 Temporary Use Permits (TUP)
A. Purpose. This section establishes procedures for the granting of Minor and Major Temporary Use Permits for certain nonrecurring, specific duration activities not otherwise permitted by the Land Use Code. A Minor or Major Temporary Use Permit may allow for the temporary utilization of a privately owned property for a special, unique, or limited duration of use that may not comply with the normal development or use standards of the applicable zoning district but may otherwise be acceptable because

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of their temporary nature. The issuance of a Minor or Major Temporary Use Permit does not confer any land use entitlement or property right to the holder of the permit. Minor or Major Temporary Use Permits are not subject to Section 20.28.105-Design Review Compliance. This section does not supersede existing regulations pertaining to specific temporary uses included in other code sections.

B. Minor Temporary Use Permits may only be issued if the proposed use meets the following requirements:

1. The use has a time limit not to exceed 12 months, with the possibility of one (1) 12-month extension;

2. The temporary use is located on the same parcel as or a contiguous parcel to the primary use;

3. The temporary use site is zoned CS, I, MP, or MU;

4. The use does not include the construction or establishment of permanent structures, pavement, or other features;

5. Sensitive environmental resources such as oak trees, wetlands, and endangered species will not be impacted;

6. The use is accessory to an existing primary use (or approved primary use) within the Healdsburg city limit;

7. The use is not in conflict with conditions or other limitations of existing discretionary approvals that apply to the site; and

8. The use shall be sensitive to the health, safety and general welfare of persons residing and working in the community and shall be conducted so as not to have detrimental effects on the surrounding properties or the community. a. A Major Temporary Use Permit may only be issued if the temporary use meets all the requirements of a Minor Temporary Use Permit, except:

1. The temporary use has a time limit greater than 12 months but not to exceed 36 months, with the possibility of one (1) 12-month extension; and/or

2. The temporary use is off-site on a non-contiguous parcel from the primary use.

C. Allowed temporary activities. The following temporary uses may be allowed within the specified time limits, subject to the issuance of a Minor or Major Temporary Use Permit.

Other temporary or short-term activities that do not fall within the categories defined

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below shall instead comply with the land use permit requirements and development standards that otherwise apply to the property.

1. Temporary Construction yards—Off-site. Off-site contractors’ construction yards, including a work trailer in conjunction with an approved construction project. The construction yard shall be removed immediately upon completion of the construction project, or the expiration of the companion Building Permit authorizing the construction project, or the expiration of the Minor or Major Temporary Use Permit, whichever first occurs.

2. Temporary unpaved parking lots.

3. Temporary outside storage of equipment and product.

4. Modular/portable buildings used for classrooms or offices.

5. Other temporary uses of a similar nature as determined by the planning and building director.

D. Approval process. Minor Temporary Use Permits are subject to review and approval by the Zoning Administrator after a public hearing. Major Temporary Use Permits are subject to review and approval by the Planning Commission after a public hearing. The approving authority may grant up to one (1) 12-month extension after a public hearing.

E. Conditions of Approval. In granting a Minor or Major Temporary Use Permit, the reviewing authority may prescribe appropriate conditions and safeguards in conformity with this section. The reviewing authority may prescribe a time limit within which the action for which the temporary use permit shall be started, completed, or both. Conditions of approval for the temporary use may include, but are not limited to:

1. Regulation of hours and days of operation;

2. Requirement of bonds or other guarantees for cleanup or removal of any structures or equipment and/or the return of temporary use site to its original state within a specified period of time;

3. Regulation of permit duration except for as specified herein;

4. Regulation of signs and advertising;

5. Regulation of lighting and fencing;

6. Regulation of public-address or sound system;

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7. Regulation of gas, dust, smoke, noise, fumes, vibrations or other nuisances;

8. Regulation of design features including, but not limited to, size, colors, material, architectural details and landscaping;

9. Provisions for adequate traffic access/circulation, off-street parking and pedestrian safety, to be maintained during the operation of the use as necessary; and

10. Such other conditions as are deemed necessary to protect the health, safety and welfare of the community and to assure compliance with the intent and purpose of this section.

F. Application requirements. An application for a Major or Minor Temporary Use Permit shall be filed on forms prescribed for this purpose and accompanied by the required application fee. The application shall provide any other information, prescribed by the planning and building director, including plans and/or maps as may be necessary for adequate review of the application. The applicant may also be required to submit environmental reports as determined by the Director in order to demonstrate that no environmental resources will be impacted.

G. Findings. The reviewing authority shall make the following findings in granting a Minor or Major Temporary Use Permit:

1. The Minor or Major Temporary Use Permit complies with the various provisions of this chapter;

2. The temporary use will not impede the reasonable use of land, or the orderly development of land in the immediate vicinity;

3. The temporary use will not adversely affect sensitive species, or wetlands, or adjacent uses, buildings or other structures;

4. The temporary use will not endanger the public health, safety or general welfare; and

5. That the granting of the temporary use permit is made subject to those conditions necessary to preserve the general welfare, not the individual welfare of any particular applicant.

H. Revocation. This permit may be revoked for any reason in the sole and absolute discretion of the planning and building director or their designee upon 30 days’ written notice, or immediately upon written notice in the event that the permittee, as determined by the planning and building director or their designee, is in violation of any law such that the activity endangers the public health, safety, or general welfare.

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Packet Pg. 98
Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

Section 17. Title 20 Land Use Code, Section 20.28.075 Reviewing Entities shall be amended to read as follows:

C. Zoning Administrator. A zoning administrator may be appointed to perform certain duties as described in this title and as authorized by the State Planning And Zoning Law. The City Manager shall appoint the zoning administrator and determine qualifications for the office.

1. The zoning administrator provides a method by which minor adjustments from ordinance requirements can be made without the delays resultant to the setting of such matters for public hearing before the planning commission and to relieve the planning commission from certain minor and routine matters.

2. The zoning administrator shall have the authority to grant or conditionally grant minor use permits, minor temporary use permits, minor variances, and determinations of unspecified uses as set forth elsewhere in this title.

3. The zoning administrator shall adopt rules and regulations to govern the procedures at public meetings and to set times for required meetings. All meetings shall be open to the public.

D. Table 22 summarizes the various reviewing and approval bodies for applications made pursuant to this title.

Table 22 Permit approval matrix
Application Type
Recommending
Authority
Approval
Authority Appeal
Final
DecisionMaking Body
Building relocation
None
Building
official and
planning
director
Planning
commission City Council
Conditional use permit
- major Staff Planning commission City Council City Council Conditional use permit
- minor Staff Zoning administrator
Planning
commission City Council
Design review - major Staff Planning
commission City Council City Council
Design review - minor
Staff
Planning and
building
director
Planning
commission City Council

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Packet Pg. 99
Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

Application Type
Recommending
Authority
Approval
Authority Appeal
Final
DecisionMaking Body
Determination of use Staff Zoning
administrator
Planning
commission City Council
General Plan
amendment (map
and/or text)
Planning
commission City Council None City Council
Variance - major Staff Planning
commission City Council City Council
Temporary use permit
- major Staff Planning commission City Council City Council Temporary use permit
- minor Staff Zoning administrator
Planning
commission City Council
Variance - minor Staff Zoning
administrator
Planning
commission City Council
Zone change Planning
commission City Council None City Council
Zoning ordinance
amendment (rezone
and prezone)
Planning
commission City Council None City Council
Staff: The professional staff of the planning and building department (Ord. 1187 § 6, 2019; Ord. 1012 § 2 (Exh. A § 10), 2004; Ord. 950 § 2 (Exh.

A § 2505), 1998.

Section 18. Title 20 Land Use Code, Section 20.28.080 Public Notice Requirements, shall be amended to read as follows:

A. Notice shall be given in accordance with state law and as set forth in Table 23. In addition, the City may give notice of hearings in any other manner deemed necessary or desirable so long as compliance with state law is assured.

Table 23 Notification requirements
Type of Procedure, Permit or
Hearing
Surrounding
Properties Publication On-Site Posting
On-Site
Sign
Appeal (1) (1) (1) (1)
Conditional use permit - major yes yes no yes

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Packet Pg. 100 Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

Type of Procedure, Permit or
Hearing
Surrounding
Properties Publication On-Site Posting
On-Site
Sign
Conditional use permit - minor yes no yes no
Determination of use no no no no
General Plan amendment (map
designation)
(2) yes no yes
General Plan amendment (text) no yes no no
Design review - major yes yes no yes
Design review - minor no no no no
Variance - major yes yes no yes
Variance - minor yes no yes no
Temporary use permit - minor yes no yes no
Temporary use permit - major yes yes no yes
Subdivision - major yes yes no yes
Section 19. Environmental Compliance.

The City Council finds that the proposed ordinance Amendments are exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3) (the “common sense exemption”) because it can be seen with certainty that there is no possibility that the municipal code Amendments will have a significant effect on the environment. The proposed Amendments make clarifying changes to the Municipal Code and will not allow for, nor encourage, any more development than is already anticipated under the City’s General Plan, or otherwise allow for or promote physical changes in the environment and, therefore, it can be seen with certainty that there is not a possibility that the proposed Amendments may have a significant impact on the environment.

In addition, the proposed Amendments are exempt from CEQA pursuant to Section 15304 of the CEQA Guidelines (“minor alterations to land”) because any new uses permitted by the Amendments, such as temporary use permits, are temporary in nature having negligible or no permanent effects on the environment, and will not involve the removal of any healthy, mature scenic trees as required by the statute.

Moreover, none of the CEQA exceptions apply. The Amendments will not impact any environmental resources of hazardous or critical concern. The Amendments are primarily procedural in nature, and any new uses are minor and temporary, with no impacts to critical resources. The Amendments will also not contribute to cumulative impacts, or have a significant effect due to unusual circumstances. The Amendments make clarifying procedural changes to the

6.G.a
Packet Pg. 101 Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments) Ordinance No.

municipal code, and any new uses such as temporary use permits are minor and transient in nature and would not arise to the level of an unusual circumstance or contribute to cumulative impacts.

Lastly, the Amendments will not impact scenic highways, will not involve hazardous waste sites, and will not impact historical resources. Any new uses would be minor and temporary, and cannot not be approved if there are environmental impacts to sensitive species, wetlands, or adjacent uses, buildings or other structures.

Section 20. Severability.

If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.

Section 21. Effective Date and Publication.

This Ordinance of the City of Healdsburg shall be effective thirty (30) days after the date of its passage. Before expiration of fifteen (15) days after its passage, this Ordinance or a summary thereof as provided for in Government Code Section 36933, shall be published at least once in a newspaper of general circulation published and circulated in the City of Healdsburg, along with the names of the City Council members voting for and against its passage.

INTRODUCED by the City Council of the City of Healdsburg on the 5th day of June, 2023, and PASSED and APPROVED at a regular meeting of the City Council on the 20th day of June, 2023, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk
Dated: ______________________________

6.G.a
Packet Pg. 102 Attachment: Att 1 CC Ordinance (4077 : 2nd Reading Municipal Code Amendments)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Professional Services Agreement with Humane Society of Sonoma County for Animal Care and Control Services
PREPARED BY: Luis Rodriguez, Lieutenant
STRATEGIC INITIATIVE(S):

Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

1. Adopt a Resolution approving a Professional Services Agreement with the Humane Society of Sonoma County for animal care and control services for an amount not to exceed $253,800 annually and authorizing the City Manager to execute the original contract and execute amendments to extend two additional years for a total contract amount of $761,400.

2. Adopt a Resolution establishing a new schedule of animal care and control fees.

COMMUNITY ENGAGEMENT/OUTREACH:

The initial awarding of this contract in 2014 had extensive public outreach, including a request for proposal and a citizen review panel. The contract renewal has not resulted in additional public outreach.

BACKGROUND:

In April 2014, the Humane Society of Sonoma County (HSSC) entered into a professional services agreement with the City to provide animal care and control services following a request for proposal and an extensive evaluation process. The initial period was for three years and was renewed in 2017 and 2020 for additional three-year periods. The current agreement is set to expire on June 30, 2023.

HSSC has been providing complete animal care and control services in accordance with Healdsburg Municipal Code section 6.04 and California law under the terms of the agreement.

City staff has had a positive working relationship with HSSC staff, and the City has received positive feedback about the levels of service they provide.

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HSSC operates under a no-kill philosophy, which means that animals are euthanized only when their suffering cannot be remedied, or their behavior poses a danger to people or other animals.

For 2022 HSSC reported a 98% live release rate.

In 2022 406 animals were brought into its Healdsburg location. This number includes owner surrender and at-large animals. The Healdsburg location also adopted out 308 animals.

DISCUSSION/ANALYSIS:

Staff has been in discussions with HSSC leadership about the renewal of the current animal care and control services agreement. As a result of those discussions, HSSC has proposed an annual price of $253,800, which is the same as the current contract amount.

Under the current and proposed agreements, HSSC provides animal regulation and sheltering services. For animal regulation services, HSSC will provide in-field animal control services within the City boundaries. Field services will include, but are not limited to: response to requests for service from the Healdsburg Police Department; citizen complaints; license compliance; barking dogs; dangerous or vicious animals; bite investigations; routine patrol and investigations; removal of dead animals from City streets; patrol and response to calls in Healdsburg dog parks; and emergency services. For sheltering, HSSC will provide full shelter services to all persons residing within the Healdsburg city limits, including, but not limited to:
sheltering abandoned, unwanted or stray animals; adoptions; pre-adoption spays and neuters; animal licensing; and euthanasia.

The services provided under the attached proposal mirror the current agreement, and the attached scope of work outlines all services that HSSC will provide.

As part of their contract proposal, HSSC has requested that the City’s schedule for animal care and control fees be updated. The last update to the fees occurred in 2009. The fees collected are passed through to the City animal care and control service provider and help defer the contract costs to the City. The proposed fees are attached as Exhibit A to the draft resolution.

Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a PSA with HSSC for a three-year period and that the City Council adopts a new schedule for animal care and control fees and charges.

ALTERNATIVES:

The Council may choose not to renew the contract with HSSC and direct staff to issue a request for proposal. Doing so would result in a significant delay, making it unlikely that a new contract would be in place prior to the expiration of the current contract.

FISCAL IMPACT:

The proposed fiscal year 2023-24 budget includes $253,800 in the Police Department contracted services account designated for animal care and control services. No additional appropriations will be necessary. The proposed fees will be collected directly by HSSC and are not reported as revenues of the City. The fees collected offset the required City contributions to support the animal care and control services.

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ENVIRONMENTAL ANALYSIS:

The proposed action is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Animal Services Fee Schedule Resolution
Exhibit A - Healdsburg Contract Fee Schedule 2023-2026
Scope of Work
Letter from Executive Director

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CITY OF HEALDSBURG
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES

AGREEMENT WITH THE HUMANE SOCIETY OF SONOMA

COUNTY FOR ANIMAL CARE AND CONTROL SERVICES
FOR AN AMOUNT NOT TO EXCEED $253,800 ANNUALLY

AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE ORIGINAL CONTRACT AND EXECUTE AMENDMENTS

TO EXTEND TWO ADDITIONAL YEARS FOR A TOTAL
CONTRACT AMOUNT OF $761,400
WHEREAS, the City contracts for the provision of animal care and control services with the Humane Society of Sonoma County (HSSC); and
WHEREAS, the City’s current contract with HSSC ends on June 30, 2023; and WHEREAS, staff met with representatives from HSSC regarding renewing the existing contract; and
WHEREAS, HSSC provided a proposal to continue offering complete animal care and control services for the amount of $253,800 per year for a 3 year term. This is the same annual amount as the current contract; and
WHEREAS, the FY 23-24 budget allocates funding in the amount of $253,800 to animal care and control services.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that the proposed action is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

2. Authorizes the City Manager or designee to execute a Professional Services Agreement with Humane Society of Sonoma County for an expenditure amount not to exceed $253,800 per year for three years.

6.H.a
Packet Pg. 106 Attachment: Resolution (4085 : Animal Care and Control Contract) Resolution No. -2023

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 20th day of June, 2023 by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAINING: Council members: ( )
SO ORDERED: ATTEST:
____________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

6.H.a
Packet Pg. 107 Attachment: Resolution (4085 : Animal Care and Control Contract)

CITY OF HEALDSBURG
RESOLUTION NO. __-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ESTABLISHING A NEW SCHEDULE OF

ANIMAL CARE AND CONTROL FEES
WHEREAS, the City Council of the City of Healdsburg, pursuant to City Ordinance No. 1053, has the authority to establish a schedule of fees and charges for services performed by the animal care and control service provider; and
Whereas, the current fees and charges for animal care and control services were set by City Council Resolution No. 78-2009; and
WHEREAS, the City’s current animal care and control service provider, the Humane Society of Sonoma County (HSSC), has requested that the current fees and charges for animal care and control services be amended pursuant to Exhibit A; and WHEREAS, the City Council, after due consideration, finds the fees as requested to be reasonable and necessary to defray the cost of licensing, altering, impounding, and quarantining of animals..

NOW, THEREFORE, BE IT RESOLVED That the City Council of the City of Healdsburg hereby:

1. Finds that, pursuant to Title 14, the California Code of Regulations, Section 15378(b)(4)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

2. Adopts the schedule of fees as shown in Exhibit A attached, to be collected by the City’s animal care and control service provider for the administration of animal control regulations.

PASSED, APPROVED and ADOPTED by the City Council of the City of Healdsburg this 20th day of June, 2023, by the following vote:

AYES: Council members: ( )
NOES: Council members: ( )
ABSENT: Council members: ( )
ABSTAINING: Council members: ( )
SO ORDERED: ATTEST:
____________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

6.H.b
Packet Pg. 108 Attachment: Animal Services Fee Schedule Resolution (4085 : Animal Care and Control Contract) 2023 HSSC
Exhibit A

DESCRIPTION
Exhibit A

ANIMAL CONTROL FEES
FEES
License fee for dog over four months old $30.00
Reduced fee for spayed or neutered dogs 15.00
Penalty for delinquent dog license fee 15.00
Fee for license tag replacement 3.00
Senior Citizen (62+ older) for first two (2) licenses
(Discount only applies to spay or neutered dogs) 7.50
Cat license (voluntary) 5.00
Impoundment Fees
(a) For each unlicensed dog or dog impounded for violation of City of Healdsburg ordinances:

First Impoundment
If unaltered
Second Impoundment
If unaltered
Each additional impoundment within one year
If unaltered

50.00 85.00

75.00 125.00
100.00
200.00
(b)
(c)
For every cat:

First Impoundment/unaltered
Second Impoundment/unaltered
Third Impoundment/unaltered
For horses, bovine animals and/or other large animals:

15.00/50.00

15.00/65.00

15.00/100.00
$25.00 + actual costs
ofimpoundment

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Packet Pg. 109 Attachment: Exhibit A - Healdsburg Contract Fee Schedule 2023-2026 (4085 : Animal Care and Control Contract) Exhibit A
Page2

DESCRIPTION
FEES
(d)
(e)
For every sheep, goat, calfor other
animal ofcomparable size
For every rabbit, bird, fowl or othersmall animal:

25.00 + actual
costs ofimpoundment
$5.00 + actual
costs ofimpoundment
Care and Feeding Fees
(a) Each dog:

First day or fraction of day
Every day thereafter
(b) Each cat:

First day or fraction of day
Every day thereafter
(c) All other animals per day

18.00 9.00

12.00 6.00

5.00 + actual costs
of care and feeding
The first day an animal spends the night in the shelter it will be given a vaccination: the cost of this is reflected in the first day charge of care and feeding.

Owned Animal Pickup Fees
Live/dead small animal
All other animals
Rabies
Quarantine

10.00 Actual cost
100.00 + actual costs of
care and feeing

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Packet Pg. 110 Attachment: Exhibit A - Healdsburg Contract Fee Schedule 2023-2026 (4085 : Animal Care and Control Contract) Exhibit A
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Subcontractor Agreement - Humane Society of Sonoma County Page | 1 of 4

EXHIBIT A
Subcontractor Agreement
of
Humane Society of Sonoma County

SCOPE OF SERVICES
A. Animal Regulation Services: Contractor will provide in-field animal control services within the boundaries of the city of Healdsburg (the “City”). Field services will include, but are not limited to: response to requests for service from the Healdsburg Police Department, citizen complaints, license compliance, barking dogs, dangerous or vicious animals, bite investigations, routine patrol, investigations, removal of dead animals from City streets, patrol and respond to calls in City dog parks, and emergency services. The Contractor shall work directly with the City and its police department in providing any and all of the services as detailed here, or as otherwise required by the underlying Agreement. More specifically, the Contractor’s duties will include, but are not limited to the following:

Regular Animal Control Service Hours: Animal Control hours will be Tuesday through Saturday, 9:00 a.m. to 6:00 p.m., excluding City recognized holidays. Animal related complaints received by the City or the police department outside of regular animal control service hours will be forwarded to the Contractor for follow-up.

Response time During Regular Service Hours: Contractor will provide in-field response to animal medical emergencies and other emergencies involving danger to humans within (30) minutes or less during regular service hours. Contractor will respond to non-emergency animal control issues within (24) hours of being notified during regular service hours.

Animal Control Officer: Contractor shall employ as Animal Control Officers only those certified under Penal Code section 832. Contractor will maintain all training records.

Animal Control Officers will qualify with the use of their approved firearms on a quarterly basis. The use of firearms is limited to field euthanasia of animals Impoundment: Contractor shall impound all animals picked up at large and collect such impound fees as may be established from time to time by resolution of the City. Contractor shall impose the established impound fee for all animals. The Contractor acknowledges and agrees that all impound fees are HSSC property, and therefore Contractor agrees to forward such impound fees to HSSC upon receipt. All animals suspected to be rabid and/or that have bitten a person or other animal shall be impounded and handled as prescribed in Chapter 6.04 of the Healdsburg Municipal Code.

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Packet Pg. 111 Attachment: Scope of Work (4085 : Animal Care and Control Contract) to
Subcontractor Agreement - Humane Society of Sonoma County Page | 2 of 4
Return of Impounded Animals: Contractor should return any lost/stray animal (impounded by field personnel) to the rightful owner in the field, when possible and subject to the payment of impound fees.Contractor agrees to provide report of all animals reclaimed in the field to HSSC daily. Report shall contain animal information, owners contact information and amount of fees collected.

Calls for Service Routing: Contractor will handle and dispatch all calls for service received for appropriate animal related services during the normal business hours of the shelter.

After hours calls for service will be forwarded to the on-call Animal Control Officer. NonEmergency after hour calls will be forwarded to a recorded line as established by the Contractor.

Animal Bites: Contractor will investigate reported bites by animals. Contractor shall respond in person to all reported bites by dogs or suspect rabid or wild animals. As part of this response, Contractor shall contact and interview the bite victim(s) (or the victim’s parent(s) or guardian(s) in the case of a minor) as part of the bite investigation procedure.

Bite reports shall indicate who reported the bite incident to the City. Contractor will provide the police department with a copy of all animal bite reports within one (1) week of occurrence. HPD shall investigate and assist as necessary. Bite reports of impounded animals shall be forwarded to HSSC within 48 hours.

Nuisance Animal Complaints: Contractor will respond to and process all nuisance animal complaints.

Dead Animals: Contractor will accept from the City for disposal, pursuant to established policy, the remains of domestic and small wild animals. The remains of large livestock, such as horses, bovines or sheep, or large wild or native animals are excluded from this responsibility. Contractor shall accept and pick up the remains of deer.

Livestock: Contractor’s services with respect to livestock are limited to placing the animal back into a corral, if possible, and issuing a citation to the owner. All other matters will be relayed to HPD or other appropriate entity depending on the circumstances.

Trapping: Contractor shall assist City residents in removal of domestic or wild animals from privately owned traps within twenty four (24) hours of being so notified. Contractor may charge a fee if an Animal Control Officer is required to pick-up a trapped animal.

Depending on trap availability, assist City residents in setting of trapping and removal, of domestic and wild Animals from public and private property within seven (7) days, as allowed by law.

Licenses for Dogs: Contractor shall provide full dog-licensing services, including license enforcement activity. Contractor shall charge fees and costs, remit monies, and maintain records with regards to animals received by it under the terms of the Agreement and consistent with the provisions of the Healdsburg Municipal Code relating to fees and charges. Such fees and charges shall be retained by the Contractor.

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Packet Pg. 112 Attachment: Scope of Work (4085 : Animal Care and Control Contract) Exhibit A
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Issuance of Warnings and Citations: Contractor will enforce all appropriate animal control and care related provisions of the Healdsburg Municipal Code including the issuance of warning notices or citations as necessary for violations of the provisions the Municipal Code or State law.

Criminal Prosecutions: Contractor will forward any criminal investigation cases in which prosecutions are sought through the HPD records unit to the Sonoma County District Attorney’s Office or other appropriate judicial review. Contractor shall follow all established report preparation protocols and shall receive training from HPD as needed.

Administrative hearings and court testimony: Contractor shall make appropriate Animal Control Officers available to attend and testify in court or administrative hearings as outlined in title 6 of the Healdsburg Municipal Code or as a result of a criminal subpoena issued by a recognized court of justice. Costs for the appearances of Animal Control Officers in court or hearings shall be the responsibility of the Contractor.

Complaints: HSSC & the City, together with Contractor, shall designate a primary and alternate contact person for the purpose of addressing complaints. All complaints received by the City that require a response from the Contractor shall be made by telephone and/or electronic mail to the designated contact persons for the two Parties. An electronic mail response will be made by the Contractor within two (2) business days as to the resolution or ongoing response on the matter.

Enforcement Radios: Contractor will be provided two HPD patrol radios in order to make emergency requests for police assistance. Contractor shall ensure any and all employees utilizing police radios have received proper training from HPD in the use and care of the equipment. Radios shall only be issued to the Animal Control Officer and the Director.

After Hours Animal Control: Contractor will provide “on call” emergency response, to any situation involving animal medical emergencies or danger to humans, upon being requested by the Healdsburg Police Department, within (60) minutes, during any hours outside of regular animal control service hours.

B. Shelter Services: HSSC shall continue to provide full shelter services to all persons residing within the Healdsburg city limits. These services will include, but are not limited to: sheltering abandoned, unwanted orstray animals, adoptions, pre-adoption spays and neuters, and euthanasia.

HSSC will provide for the following services from 9:00 a.m. to 5:30 p.m. Monday through Saturday, excluding City recognized holidays:

1. Acceptance of stray animals from the City of Healdsburg (see owner surrender #5 below);

2. Pet Adoptions (11:00 a.m. to 5:30 p.m.);

3. Spay and Neuter of all unaltered animals prior to adoption;

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Packet Pg. 113 Attachment: Scope of Work (4085 : Animal Care and Control Contract) Exhibit A
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4. Euthanasia of animals who are irremediably suffering or which pose a danger to the community; and

5. Acceptance of owner surrendersfor City residents by appointment and as space allows.

Exterior drop-off kennels will also be available to the Healdsburg Police Department at allhours.

Contractor shall be provided office space and accessto HSSC’sshelter within the scope of its obligations of this Agreement.

Shelter Business Hours: HSSC will maintain a shelter open to the public from 9:00 a.m. to 5:30 p.m. Monday through Sunday, excluding City recognized holidays. Adoption hours shall befrom 11:00 a.m. through 5:30 p.m. which allowsfor morning feed and clean time prior to public viewing.

Housing of Animals: While at its shelter, HSSC shall be solely responsible for the costs associated with the care and feeding of animals for any time periods beyond the minimum impoundment periods established in the Healdsburg Municipal Code.

C. Other Related Services:

Documenting of Case Files: The Contractor will maintain and update all Animal Controlcase files. Contractor will provide weekly updates on impounded Animal Control cases to HSSC until case is resolved or abated.

Personnel, Supplies and Equipment: The Contractor at its expense shall provide all personnel, supplies, medications and pharmaceuticals, vehicles and equipment necessary for the efficient and effective operation of Animal Field Services, including, but not limited to Animal Control Officers, clerical staff, vehicles, license tags and forms, citation forms, notices and all necessary envelopes and postage.

Statistical and Narrative Information: Contractor shall submit program feedback information monthly to HSSC, with the understanding that it will be forwarded to the Chief ofPolice. This information must include community comments, statistical information that reflects a compliant culture within the City, the staff, and supporting agencies, and other information reasonably requested by the Chief.

Monthly reporting shall include the following, in addition to those items required by the:
underlying Agreement
Description of
• Description of animal, including its breed, color, size, sex and disposition • Who brought in the animal (name and address of resident or animal control officer), ▪ date animal was brought in, where and how the animal was obtained • Disposition of complaints regarding animals
• All dangerous or potentially dangerous animals and dog-bite incidents • Fees collected
• Records of licenses sold with names, addresses and license number

6.H.d
Packet Pg. 114 Attachment: Scope of Work (4085 : Animal Care and Control Contract)

6.H.e
Packet Pg. 115 Attachment: Letter from Executive Director (4085 : Animal Care and Control Contract)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Amendment to a Professional Services Agreement with TLCD Architects PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution amending the Professional Services Agreement with TLCD Architecture for the Foley Family Community Pavilion project for Bidding Support and Additional Subconsultant Services and increasing the not-to-exceed amount by $39,480 for a total of $690,944 and authorizing the City Manager to execute the contract amendment on the City's behalf.

COMMUNITY ENGAGEMENT/OUTREACH:

The Foley Family Community Pavilion project reflects over a decade of community engagement and outreach efforts, including public open houses and public information meetings with the community at-large, design workshops with focus groups such as special event organizers, Healdsburg Chamber of Commerce, and representatives of the Healdsburg Farmers’ Market, and numerous Parks and Recreation Commission, Planning Commission, and City Council meetings and work sessions.

BACKGROUND:

TLCD Architects out of Santa Rosa has a deep understanding of the Foley Family Community Pavilion (“the Pavilion”) having led the design process since 2015. In 2017, City Council approved the schematic design for the Pavilion. And, in 2021, City Council approved a Professional Services Agreement with TLCD Architects for professional services to finalize the design. Construction drawings are nearly complete, and the Pavilion project is currently moving through the building permit process.

On March 14, 2023 the Planning Commission approved the Design Review and certain entitlements for the project. On April 17, 2023 the City Council held a public hearing and adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project, amended the General Plan land use

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designation for the site, and introduced an ordinance amending the City of Healdsburg Zoning Map for the 3 North Street property. City Council passed the rezoning ordinance on May 1, 2023.

DISCUSSION/ANALYSIS:

Bidding support services from TLCD Architects are not included in the current design contract and are needed to finalize the bid package. Bidding support services include the preparation of a bid schedule and bid documents, pre-bid meeting support, responses to bidder questions, and bid review. Additional subconsultant services are also required for work that was not included in the design contract involving sump pump design, revised utility connections, electrical services related to equipment motor loads, and parking lot design coordination with the Duchamp Hotel.

TLCD Architecture’s proposal for bidding support and additional subconsultant services is $39,480. Staff requests that the original agreement with TLCD Architecture be amended by an additional $39,480 to cover these costs, which are necessary to solicit bids for construction. The additional budget request will bring the total design and bidding costs to $690,944.

ENVIRONMENTAL STEWARDSHIP:

The project will convert an existing derelict site with no significant environmental amenities into a community asset. The project would address cleanup of minor site contamination, improve stormwater runoff through Low Impact Design approaches, and remove invasive tree species, among other improvements. The site design includes enhanced pedestrian access and incorporates bicycle parking facilities. Use of the site as home of the Healdsburg Farmers’ Market will promote locally grown food production and use.

ALTERNATIVES:

The City Council may choose not to approve the contract amendment and provide direction to staff. This alternative is not recommended since bidding support services are required to advance the Pavilion project toward construction.

FISCAL IMPACT:

The proposed bidding support and additional subconsultant services amendment to the TLCD Architecture design services contract is $39,480, which would bring the total contract cost for the design work and bidding support services to $690,944. The FY 22-23/23-24 Adopted Budget for the Foley Family Community Pavilion project is $6,663,295.

ENVIRONMENTAL ANALYSIS:

City Council’s approval of an amendment to a Professional Services Agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approving an amendment to a Professional Services Agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

The City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project on April 17, 2023.

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ATTACHMENT(S):

Resolution
TLCD Proposal

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CITY OF HEALDSBURG
RESOLUTION NO. -2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AMENDING THE PROFESSIONAL SERVICES

AGREEMENT WITH TLCD ARCHITECTS FOR THE FOLEY

FAMILY COMMUNITY PAVILION PROJECT FOR BIDDING

SUPPORT AND ADDITIONAL SUBCONSULTANT SERVICES

AND INCREASING THE NOT-TO-EXCEED AMOUNT BY
$39,480 FOR A TOTAL OF $690,944 AND AUTHORIZING THE

CITY MANAGER TO EXECUTE THE AMENDMENT ON THE
CITY’S BEHALF
WHEREAS, the Foley Family Community Pavilion project (the “Pavilion”) will rehabilitate the existing, approximately 13,300 square foot warehouse building at 3 North Street to accommodate a community pavilion to provide space for the Healdsburg Certified Farmers’ Market and other community and private events; and
WHEREAS, TLCD Architects has led the design process for the Pavilion since 2015; and WHEREAS, the City Council approved the schematic design for the Pavilion at a public meeting on May 15, 2017; and
WHEREAS, the City Council approved a Professional Services Agreement with TLCD Architects for project final design and approvals on April 19, 2021; and WHEREAS, the City Council approved the final design for the Foley Family Community Pavilion on August 16, 2021; and
WHEREAS, the City Council held a public hearing and adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Pavilion, amended the General Plan land use designation for the site, and introduced an ordinance amending the City of Healdsburg Zoning Map for the 3 North Street property on April 17, 2023 and passed the rezoning ordinance on May 1, 2023; and
WHEREAS, construction drawings for the Pavilion are nearly complete and the project is moving through the building permit process; and
WHEREAS, bidding support services are required to finalize the bid package and additional subconsultant services are necessary for work that was not included in the design contract involving sump pump design, revised utility connections, electrical services related to equipment motor loads, and parking lot design coordination with the Duchamp Hotel; and

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Packet Pg. 119 Attachment: Resolution (4081 : Foley Family Community Pavilion Contract Amendment for Bidding Support Services) Resolution No. -2023

WHEREAS, Staff is requesting that the original agreement with TLCD Architects, be amended by an additional $39,480 to cover costs necessary to solicit bids for construction bringing the total design and bidding costs to $690,944; and
WHEREAS, the City Council adopted the Mitigated Negative Declaration and the Mitigation Monitoring and Reporting Plan for the Foley Family Community Pavilion project on April 17, 2023, and City Council’s approval of an amendment to a Professional Services Agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approving an amendment to a Professional Services Agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Amends the Professional Services Agreement with TLCD Architects to increase the notto-exceed amount by $39,480 for a total of $690,944.

2. Authorizes the City Manager to execute the contract amendment.

3. Determines that approval of an amendment to a Professional Services Agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approving an amendment to a Professional Services Agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

PASSED, APPROVED, AND ADOPTED this 20
th day of June 2023, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )

SO ORDERED ATTEST
__________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 120 Attachment: Resolution (4081 : Foley Family Community Pavilion Contract Amendment for Bidding Support Services) June 5, 2023
Mark Themig
Community Services Director
Community Services Department
1557 Healdsburg Avenue
Healdsburg, CA. 95448
Re: Foley Family Pavilion
Proposal for Design Services for Bid Phase Assistance
TLCD Project 20012
Dear Mark,
I appreciate this opportunity to provide you with this proposal for architectural, engineering and other services for the continuation of design services for the Foley Family Pavilion project.

Project Scope:

Our services under this proposal fall into two categories, as follow:

A. Bidding Phase Services: Architect shall assist City during the bidding phase, including, as applicable, reproduction and dissemination of approved plans, specifications, and contract documents, conducting pre-bid meetings and/or site walks; issuance of addenda; bid review; and review of bid protests.

B. Additional services performed by Summit Engineering due to an expanded scope of work during the Construction Documents and Permitting phases. These additional services fall into two categories: • Coordination with DuChamp regarding improvements between the DuChamp parking and Foley Family Pavilion Building. •Design of sump pump, forcemain and values, calculation of sub- surface water flows, revised utility connections, and electrical services related to equipment motor loads and
instrumentation/control requirements.

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Design Team:

In addition to TLCD Architecture, the following consultants will continue to work with us on this project:
• Alan Cohen Architect
• Andrea Cochran Landscape Architecture
• MKM Structural Engineers
• Summit Engineers (Civil & Electrical Engineering and Lighting Design) • TEP Engineers (Mechanical)
• Sol-Data (Title 24 and CalGreen)
• Shalleck Collaborative (A/V)
Project Schedule:

Bid phase services will be provided following building permit approval, tentatively in time for approval of the lowest responsible bidder at the City Council’s August 21st meeting.

Fee Proposal:

TLCD Architecture and its consultants will provide services on a not-to-exceed basis as follows.

Bidding Assistance $27,280
Additional Services of Summit Engineering $12,200
TOTAL: $39,480
In addition, we will bill reimbursable expenses at 1.1 times actual cost which we estimate will be less than $2,500.

Assumptions & Exclusions
The project will be bid to be constructed in a single phase of construction.

Construction administration services are not included.

Art or Graphic Art, except coordination of such services, are not included.

All permitting fees and other agency fees will be paid by the City.

Services related to hazardous materials and soils are not included and shall be provided by the City.

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Our design team is excited to continue its work on this unique project and is prepared to begin work as soon as our proposal is approved by City Council.

Note: When the agreement is executed for this work it will be signed by David Delasantos, AIA.

Yours truly,
Don Tomasi, AIA, NCARB, LEED AP
Principal
Pc Tom Campbell

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Packet Pg. 123 Attachment: TLCD Proposal (4081 : Foley Family Community Pavilion Contract Amendment for Bidding Support Services)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Extension of a Professional Services Agreement with MMO Partners of Washington DC for Federal Advocacy Services, with Costs Shared by Healdsburg and Four Other Cities
PREPARED BY: Tyler Kettmann, Central Services Manager
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing the City Manager to approve a 12-month extension to a Professional Services Agreement for federal advocacy services with MMO Partners, increasing the not-to-exceed amount by $80,852 to $364,332, offset by an additional $73,794 in reimbursement revenue from four (4) other participating Sonoma County cities.

COMMUNITY ENGAGEMENT/OUTREACH:

Not Applicable.

BACKGROUND:

In May of 2020, the City of Healdsburg, along with the cities of Petaluma, Cotati, Rohnert Park, Sebastopol, Sonoma and Cloverdale (Partnering Cities), retained Murray, Montgomery, and O’Donnell (MMO Partners) to ensure that: cities in Sonoma County with a population below 100,000 were provided direct, flexible federal funding to offset COVID related revenue losses, monitor federal agency program guidance, provide timely Covid grant related funding announcements and analyze House and Senate COVID related legislation to determine potential impact to partnering cities.

MMO supported the City of Healdsburg and other participating cities in advocating for the American Rescue Plan Act (ARPA), which was signed into law on March 11, 2021, as well as it’s ensuing regulatory implementation process. Additionally, MMO has supported partnering Cities in advocating for their priorities in the Infrastructure Investment and Jobs Act (IIJA), which was signed into law on November 15, 2021. MMO has also provided technical assistance to partnering cities on the Federal Appropriations Process and helped support the City of Healdsburg’s recent projects included in the Water Resources Development Act.

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DISCUSSION/ANALYSIS:

Given the success of the partnership with MMO in advocating partnering cities needs at the federal level, five (5) participating cities have expressed interest in continuing the partnership with MMO for another year. MMO has proposed to continue providing federal advocacy services for five (5) of the partnering cities, including:
• Serving as an intergovernmental liaison with federal agencies, Congress, and partnering cities.
• Supporting partnering cities in identifying policy and project priorities, including support in preparing future year federal appropriation requests • Monitoring ARPA and IIJA implementation guidance and funding opportunities • Monitoring and providing federal grant opportunities
• Tracking federal legislation and providing technical assistance • Monitoring and identifying opportunities in the FY 24 and 25 federal budgets. • Support connectivity between partnering cities, federal agency officials, and Capitol Hill staff
MMO has proposed to keep the cost of these services flat, with a total rate of $6,738 per month, or $80,852 for the full year. The City of Healdsburg acts as the contract administrator for the partnering cities and receives reimbursement from the partnering cities to offset their proportional cost share. The cost is split based on population and remains the same as the prior year for the partnering cities, less the cost applied to Sebastopol in FY 22-23.

Costs for FY 22-23:

City Population Cost/City
Healdsburg 11,610 $ 7,057.28
Petaluma 59,760 $ 36,325.82
Cloverdale 8,760 $ 5,324.87
Sonoma 10,950 $ 6,656.09
Sebastopol 7,630 $ 4,637.99
Rohnert Park 41,930 $ 25,487.64
TOTAL 140,640 $ 85,489.68
Proposed Costs for FY 23-24:

City Population Cost/City
Healdsburg 11,610 $ 7,057.28
Petaluma 59,760 $ 36,325.82
Cloverdale 8,760 $ 5,324.87
Sonoma 10,950 $ 6,656.09
Rohnert Park 41,930 $ 25,487.64
TOTAL 133,010 $ 80,851.70
Partnering cities have expressed that MMO Partners continues to have the experience, skills, and knowledge of our local area (as well as detailed knowledge of the congressional appropriations

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and FEMA reimbursement process) necessary to accomplish this task. The $6,738/month rate is reasonable for the work being performed, and with all five (5) participating cities sharing in the cost allocated by population, the net cost to the City is expected to be $7,058 for the twelvemonth Agreement, which would expire at the end of June 2024.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The Council may choose not to approve the resolution and direct staff to find an alternate means to support federal advocacy efforts.

FISCAL IMPACT:

Appropriations for this Professional Services Agreement are included in the adopted Fiscal Year 2023-24 budget in the City Managers department. The total proposed contract amendment cost of $80,852 will be offset by reimbursements totaling $73,794 for a net impact to the City of $7,058.

ENVIRONMENTAL ANALYSIS:

The Professional Services Agreement (“Agreement”) is not a “project” pursuant to California Environmental Quality Act (“CEQA”) Guidelines 15378(b)(5) because the Agreement for advocacy services is an organizational and administrative activity; therefore, no environmental review is required.

ATTACHMENT(S):

Resolution

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CITY OF HEALDSBURG
RESOLUTION NO. __-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AUTHORIZING THE CITY MANAGER TO

EXTEND A PROFESSIONAL SERVICES AGREEMENT FOR

FEDERAL ADVOCACY SERVICES WITH MMO PARTNERS

FOR ONE YEAR, INCREASING THE NOT-TO-EXCEED
AMOUNT BY $80,852 TO $364,332
WHEREAS, the COVID-19 crisis and the related Shelter-in-Place (SIP) Order(s) have significantly impacted the community, its businesses, and city government; and WHEREAS, the City has worked with five other similarly situated cities in Sonoma County (Cloverdale, Petaluma, Rohnert Park, Sebastopol and Sonoma) to align our interests in retaining Federal advocacy services to secure better COVID-related Federal assistance to offset lost revenue due to COVID-19 and the SIP Order(s); and
WHEREAS, in April 2020 the cities entered into a cost-shared contract with MMO (Murray Montgomery O’Donnell) Partners, a Washington DC-based advocacy firm with knowledge of our region, the importance of tourism to our revenues, and our collective interests; and
WHEREAS, that agreement was extended, with City Council approval in December 2020, June 2021, and again in June of 2022, based on the shared desire of all participating Cities to continue to receive the services being provided by MMO Partners; and WHEREAS, MMO Partners has successful provided federal advocacy services to partnering cities during the term of the current agreement; and WHEREAS, MMO Partners has represented that that it can perform these advocacy services in accordance with the terms and conditions set forth in the City’s Professional Services Agreement; and
WHEREAS, the City and four other similarly situated cities in Sonoma County (Cloverdale, Petaluma, Rohnert Park, and Sonoma) wish to extend the services for an additional year; and
WHEREAS, the expenses relating to these services during the extension period are anticipated to be offset significantly by per capita-based payments from the five partnering cities, including Healdsburg; and
WHEREAS, the Professional Services Agreement is not a “project” pursuant to California Environmental Quality Act (“CEQA”) Guidelines 15378(b)(5) because the Professional Services Agreement for federal advocacy services is an organizational and

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Packet Pg. 127 Attachment: Resolution (4088 : Professional Services Agreement Extension with MMO Partners of Washington DC) Resolution No. xx-2023

administrative activity that will not result in direct or indirect physical changes in the environment. Therefore, no further environmental review is required.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves an extension of an existing professional services agreement for federal advocacy services relating to the COVID-19 crisis and the Shelter-in-Place Order(s) with MMO Partners and five participating Cities (Healdsburg, Cloverdale, Petaluma, Rohnert Park, and Sonoma).

2. Authorizes the City Manager to execute a one-year extension to the existing agreement with a not-to-exceed amount of $364,332 ($60,000 from the initial agreement, $52,500 for the first extension, $85,490. for the second extension, $85,490 for the third extension, and $80,852 for this extension).

3. Directs the City Manager to continue the existing administrative billing method to provide for a per capita-based reimbursement of the Agreement’s cost by any participating city.

4. Finds that federal advocacy services are exempt under CEQA section 15378(b)(5).

PASSED, APPROVED AND ADOPTED, this 20
th day of June 2023 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
_________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 128 Attachment: Resolution (4088 : Professional Services Agreement Extension with MMO Partners of Washington DC)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: TerraCon Settlement Agreement
PREPARED BY: Samantha Zutler, City Attorney
STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

By motion, approve a settlement agreement between the City and TerraCon Constructors, Inc.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

On June 15, 2018, the City and TerraCon Constructors, Inc. (“TerraCon”) entered into a contract wherein TerraCon agreed to complete the Magnolia Force Main Relocation Project for the City.

Construction plans required TerraCon to microtunnel beneath Dry Creek. TerraCon subcontracted the microtunneling work to Vadnais Trenchless Services, Inc. A dispute arose between TerraCon and City regarding issuance of a change order for extra work and other losses resulting from an alleged encounter with an obstruction during the microtunneling.

DISCUSSION/ANALYSIS:

On July 22, 2021, TerraCon filed a civil action against the City. Trial was held from April 26 to May 12, 2023. The jury returned a verdict in favor of TerraCon in the amount of $408, 815.84, half of TerraCon’s requested amount, plus prejudgment interest.

Following trial, TerraCon moved for an award of prejudgment interest; the City moved for partial judgment notwithstanding the verdict and for a new trial.

Prior to hearing on the pending motions, the City and TerraCon have negotiated a settlement amount of $425,000.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

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ALTERNATIVES:

City Council could decline to approve the settlement agreement and provide additional direction to staff.

FISCAL IMPACT:

Staff will return to the City Council at an upcoming meeting with a budget adjustment to confirm the funds and accounts that will fund the settlement payment and associated legal costs.

ENVIRONMENTAL ANALYSIS:

City Council’s approval of the settlement agreement is not subject to the provisions of the California Environmental Quality Act (CEQA) because approval of the agreement is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Settlement Agreement

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Packet Pg. 131 Attachment: Settlement Agreement (4102 : Terracon Settlement Report)

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Packet Pg. 132 Attachment: Settlement Agreement (4102 : Terracon Settlement Report)

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Packet Pg. 133 Attachment: Settlement Agreement (4102 : Terracon Settlement Report)

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Packet Pg. 134 Attachment: Settlement Agreement (4102 : Terracon Settlement Report)

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Packet Pg. 135 Attachment: Settlement Agreement (4102 : Terracon Settlement Report)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Fitch Mountain Public Access Improvements Project Bid Award, Amendment to Professional Services Agreement with Prunuske Chatham Inc, and FY 22-23 Capital Improvement Program Budget Amendment PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution conditionally awarding the contract for the Fitch Mountain Public Access Improvements to M3 Integrated Services, Inc., in an amount not to exceed $2,149,435, authorizing the City Manager to execute the construction contract and related change orders, approving a 10% contract contingency in the amount of $214,944, amending the Professional Services Agreement with Prunuske Chatham Inc. and increasing the not-to-exceed amount by $211,665 for a total of $244,201 and authorizing the City Manager to execute the amendment of the City’s behalf, and amending the Adopted Fiscal Year 2022-23 Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

In 2016, City staff conducted several public meetings with community members and local stakeholder groups to help identify key topics to be addressed in the Fitch Mountain Park and Open Space Preserve Management Plan (“Management Plan”). One of the outcomes from the community meetings was for the City to develop a formal entrance (“public access improvements”) to Fitch Mountain Park and Open Space Preserve (“Preserve”). Staff also worked with a group of dog park users to develop a plan for improvements to the existing dog park.

BACKGROUND:

City Council approved the Fitch Mountain Open Space Preserve Management Plan on November 20, 2017. A component of the Management Plan identified public access improvements to access the Preserve from the Villa Chanticleer lower parking lot. The improvements were funded in the Council-adopted capital improvement program for fiscal years 2022-27. Prunuske Chatham Inc completed design and construction drawings for the project earlier this year.

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The City advertised for bids for the complete project in March 2023, and in April 2023 the City received a single bid for the Project with a bid price of $3,533,610. This bid was approximately 57 percent higher than the engineer’s estimate. In May 2023, City Council rejected all bids received for the Fitch Mountain Public Access Improvement project and directed staff to rescope and re-advertise the project.

DISCUSSION/ANALYSIS:

The originally bid Project consisted of improvements to provide formal access to the Preserve from the Villa Chanticleer lower parking lot including trailhead/gathering/interpretive area, trail improvements including an ADA required Braille Trail rope guide, pedestrian footbridges, gully repairs above a water reservoir, flush toilet restrooms, dog park improvements, parking lot lighting upgrades, parking lot sealing and striping, sidewalks, and other ADA improvements.

At City Council’s direction, staff re-scoped the Project by:

1. Defining the base bid as the trailhead/gathering/interpretive area, trail improvements, pedestrian footbridges, gully repairs above a water reservoir, and accessibility improvements at the dog park entrance

2. Eliminating the picnic area, Banana Slug trail, butterfly garden, and one of two shade structures in the dog park from the Project

3. Simplifying the Braille Trail rope guide; and

4. Specifying Class 2 base rock for the trail paving, which is lower in cost than the Park Tread originally proposed and does not require steel edging.

Staff also developed three bid alternates so that additional project scope reductions could be made if bid costs remained high:
• Bid Alternate 1: Installation of the flush toilet restroom building and associated utilities and sidewalk improvements;
• Bid Alternate 2: The dog park improvements; and
• Bid Alternate 3: Revegetation work throughout the project site.

A diagram of the bid alternates is attached.

On May 12, 2023, a notice inviting bids for the revised Project was advertised in the Press Democrat, on the City’s website, and it was sent to all Contractors on the City’s Qualified Bidders List and to the Local Builder’s Exchanges. This was completed in accordance with all applicable procedures and the City’s Municipal Code. The notice included an expanded timeline for completion of upland work outside of the streambed alteration permit area to allow contractors additional time to complete the Project, a concern that staff heard from some plan holders who reviewed the project but did not submit a bid.

The City held a public bid opening on June 8, 2023. The City received one bid for the rescoped Project from M3 Integrated Services, Inc., with a total base bid price of $1,498,520. The Bid Alternate Costs from M3 Integrated Services are as follows:

Bid Alternate 1 $742,124 Restroom, Sidewalk & Parking

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Bid Alternate 2 $650,915 Phase B Dog Park Improvements
Bid Alternate 3 $405,500 Revegetation & Temp Irrigation In the current bidding environment, the design team does not expect that rebidding the Project would result in substantially lower costs for the City and would only serve to further delay the work and increase costs. As a result, the design team does not recommend rebidding the Project a third time.

The bid from M3 Integrated Services, Inc. satisfies the bidding requirements for the Project as described in the bid instructions. There are no irregularities with the bid. Staff has verified that M3 Integrated Services, Inc. possesses the required license(s) and is otherwise qualified to perform the work. Based on this information, staff has determined that M3 Integrated Services, Inc. bid is responsive.

Staff recommends that the City Council accept the base bid, for a total of $1,498,520 awarded to M3 Integrated Services, Inc, conditioned upon the contractor providing all documents in satisfaction of the bid award requirements. Staff also recommends that the City Council accept Bid Alternate #2 for a total of $650,915 for the dog park improvements, which are necessary to address accessibility and erosion issues.

Staff recommends rejecting Bid Alternates #1 and #3 due to the bid price being significantly higher than the engineer’s estimate. Some revegetation work (Bid Alternate #3) will need to be completed to meet the City’s Streambed Alternation Agreement, but the design team anticipates that this work can be undertaken at a significant cost savings compared to the bid, and a funding allocation is reserved in the overall project budget for this work. In addition, the installation of the flush-toilet restroom building (Bid Alternate #1) could be considered in the future when funding is available.

Staff also recommends that the City Council approve a 10% contract contingency and authorize the City Manager to execute the construction contract and related change orders. The bidder agrees to deliver and to complete the Project within 180 calendar days from the date of issuance of notice to proceed.

Finally, City Council is asked to approve a contract amendment with PCI for construction administration, special inspections, and biological-related services for the project. This work includes pre-construction bird nesting and species surveys, biological training and reporting, construction observations, special inspections, and construction administration tasks. Staff recommends that the current agreement with PCI be increased by $211,665 for a total not to exceed amount of $244,201 to cover these necessary services.

The base bid, dog park bid alternate, construction contingency, PCI services, required revegetation work and additional project costs including artwork and the pedestrian bridges exceeds the existing Capital Improvement Program project budget by $110,000. Staff is recommending a budget amendment as noted in the Fiscal Impact section to increase the project funding.

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During construction, the existing dog park will temporarily be relocated. Staff will meet with the dog park user group to identify a new temporary location prior to the start of construction.

ENVIRONMENTAL STEWARDSHIP:

The Project site is considered an environmentally sensitive area. Technical specifications and construction notes for the project include general requirements and procedures for protecting the environmental integrity of the site. This includes but is not limited to preconstruction training by a qualified biologist; employment of Best Management Practices (BMP’s) as described in the current CASQA stormwater BMP handbook for construction or Caltrans Storm Water Quality Handbook; sediment control measures to protect downstream waterways; and on-site emergency spill cleanup gear and fire equipment.

The project is required to comply with the Mitigation, Monitoring and Reporting Program developed as part of the Supplemental Initial Study and Mitigated Negative Declaration adopted for the project.

ALTERNATIVES:

The City Council could choose to reject the bid and direct staff not to go forward with the project or to rebid the project. This alternative is not recommended since developing public access improvements is a condition of the City Council-approved Fitch Mountain Park and Open Space Preserve Management Plan.

FISCAL IMPACT:

The FY 22-23 Adopted Budget for the Fitch Mountain Park and Open Space Preserve Project is $2,777,099. The project is funded by multiple sources including:
• A $1,650,000 grant from the California Coastal Conservancy • A $185,530 grant from the California Parks and Water Bond Act of 2018 (Proposition 68) Per Capita Grant program
• $380,000 of Sonoma County Measure M – Parks For All funding, and • $561,569 of Park Impact Fee funding.

The proposed construction contract consists of the Base Bid, Bid Alternate #2, and a 10% contract contingency totaling $2,364,379. The proposed amendment to the PCI support services contract brings the total not to exceed amount for design and support services to $365,258 of which $287,405 is funded by the current year adopted budget. If City Council awards the contracts as recommended, the total project costs including final design and project entitlements, construction administration and testing, revegetation, construction contingency, and other project costs are estimated at $2,887,099.

The adopted Fiscal Year 22-23 Budget for the Bader Park Redevelopment Project CS002 is $437,042 supported by Park Impact Fee Funding. The Badger Park project remains in the environmental review process and has not incurred any expenses this fiscal year. Staff propose reducing the Badger Park project budget by $110,000 of Park Impact Fee Funding and increasing the Fitch Mountain Project budget by the same to prioritize the completion of a shovel ready project.

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ENVIRONMENTAL ANALYSIS:

Phase A of the future project was part of the Final Mitigated Negative Declaration for the Fitch Mountain Park and Open Space Preserve issued in November 2017, and the City has received all required environmental permits.

Activities associated with the Villa Dog Park improvements are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (exemption for replacement or reconstruction) because renovation of the dog park consists of replacement or reconstruction of existing structures and facilities, the new structures will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.

ATTACHMENT(S):

Resolution
Exhibit A
PCI Proposal_ConstServices_20230329
Bid Alternates Diagram

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Packet Pg. 140

CITY OF HEALDSBURG
RESOLUTION NO. ___-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG CONDITIONALLY AWARDING THE

CONTRACT FOR THE CONSTRUCTION OF THE FITCH
MOUNTAIN PUBLIC ACCESS IMPROVEMENTS TO M3
INTEGRATED SERVICES, INC., IN AN AMOUNT NOT TO
EXCEED $2,149,435, AUTHORIZING THE CITY MANAGER

TO EXECUTE THE CONSTRUCTION CONTRACT AND
RELATED CHANGE ORDERS, APPROVING A 10%
CONTRACT CONTINGENCY IN THE AMOUNT OF $214,944,

APPROVING AN AMENDMENT TO THE PROFESSIONAL

SERVICE AGREEMENT WITH PRUNUSKE CHATHAM INC

AND AUTHORIZING THE CITY MANAGER TO EXECUTE

THE AGREEMENT, AND AMENDING THE FISCAL YEAR
2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET FOR

THE PROJECT
WHEREAS, on November 20, 2017, the Council approved the Fitch Mountain Park and Open Space Preserve Management Plan (“Plan”) and executed the property transfer of Fitch Mountain Park and Open Space Preserve (“Preserve”) from LandPaths to the City of Healdsburg (“City”); and
WHEREAS, a component of the Plan identified public access improvements (“Improvements”) to access the Preserve from the Villa Chanticleer lower parking lot; and WHEREAS, the Improvements were funded in the City Council-adopted capital improvement program for fiscal years 2022-27; and
WHEREAS, design and construction drawings were completed by Prunuske Chatham Inc. (“PCI”) earlier this year; and
WHEREAS, in February 2023, the City Council approved a Professional Services Agreement with PCI to cover costs necessary to finalize the bid package; and WHEREAS, in March 2023 the City noticed an invitation for bids for the project, and in April 2023 received a single bid that was approximately 57 percent higher than the engineer’s estimate; and
WHEREAS, on May 1, 2023, the City Council rejected all bids received for the Fitch Mountain Public Access Improvements project, and directed staff to re-scope and re-advertise the project; and
WHEREAS, on May 15, 2023, the City Council amended the Professional Services agreement with PCI to cover costs for additional bidding services support; and

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Packet Pg. 141 Attachment: Resolution (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP Budget Amendment) Resolution No. _____-2023

WHEREAS, a notice inviting bids for the re-scoped project was advertised in the Press Democrat, the Healdsburg Tribune, on the City Website, and it was sent to all Contractors on our Qualified Bidders List and to the Local Builders Exchanges in accordance with all applicable procedures and the City received one bid; and
WHEREAS, the Project consists of various improvements to provide formal access to Fitch Mountain Park & Open Space Preserve from the Villa Chanticleer lower parking lot; and WHEREAS, the base bid includes trail improvements, trail head/gathering/interpretive area, gully repairs above a water reservoir, installation of pedestrian footbridges, and street lighting, parking lot, sidewalk, and ADA improvements; and WHEREAS, the bid alternates include flush toilet restrooms, dog park improvements, and revegetation work;
WHEREAS, the lowest apparent bid, with a base bid of $1,498,520 was received from M3 Integrated Services, Inc.; and
WHEREAS, the bid from M3 Integrated Services Inc., satisfies the bidding requirements for the Project as described in the bid instructions with no irregularities with the bid; and WHEREAS, staff has verified that M3 Integrated Services, Inc., possesses the required license(s) and is otherwise qualified to perform the Project and based on this information, staff has determined that M3 Integrated Services, Inc.’s bid is responsive; and WHEREAS, staff recommends that the City Council accept the base bid and bid alternate #2 for dog park improvements for a total of $2,149,435 awarded to M3 Integrated Services, Inc., conditioned upon M3 Integrated Services, Inc. providing all documents in satisfaction of the bid award requirements; and
WHEREAS, staff recommends that the City Council approve a 10% contract contingency and authorize the City Manager to execute the construction contract and related change orders not to exceed $214,944; and
WHEREAS, additional construction administration and biological-related services are necessary from PCI; and
WHEREAS, staff requests that Council amend the agreement with PCI by an additional $211,665 to cover costs for these necessary services. The additional budget request will bring the total contract costs to $244,201; and
WHEREAS, the project is funded by $1,650,000 in Coastal Conservancy Grant Funding pending final execution of a grant agreement; and

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Packet Pg. 142 Attachment: Resolution (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP Budget Amendment) Resolution No. _____-2023

WHEREAS, the Badger Park Project has an Adopted Fiscal Year 22-23 budget of $437,042 from the Park Impact Fee Fund; and
WHERAS, the Badger Park Project is currently in the environmental review phase but has incurred no expenses this fiscal year; and
WHEREAS, staff propose reducing the Fiscal Year 2022-23 Badger Park Redevelopment Project budget by $110,000 of Park Impact Fee funds; and WHEREAS, staff propose increasing appropriations for the Fitch Mountain Park and Open Space Preserve Project by $110,000 of Park Impact Fee funds in the Fiscal Year 2022-23 Capital Improvement Program project budget; and
WHEREAS, the public access improvement work was part of the Final Mitigated Negative Declaration for the Fitch Mountain Park and Open Space Preserve issued in November 2017, and activities associated with the Villa Dog Park improvements are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (exemption for replacement or reconstruction) because renovation of the dog park consists of replacement or reconstruction of existing structures and facilities, the new structures will be located on the same site as the structure replaced, and will have substantially the same purpose and capacity as the structure replaced.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Awards the contract to M3 Integrated Services, Inc. for the construction of the Fitch Mountain Public Access Improvements Project for the Base Bid and Bid Alternate #2, in an amount not to exceed $2,149,435 contingent on the execution of the Coastal Conservancy Grant Agreement.

2. Approves a 10% contract contingency in the amount of $214,944.

3. Authorizes the City Manager to execute the construction contract and related change orders within the approved 10% contract contingency.

4. Amends the Professional Services Agreement with PCI to increase the no-to-exceed amount by $211,665 for a total of $244,201.

5. Authorizes the City Manager to execute the contract amendment.

6. Approves amending the Fiscal Year 2022-23 adopted budget as depicted in the attached Exhibit A.

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Packet Pg. 143 Attachment: Resolution (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP Budget Amendment) Resolution No. _____-2023

Determines that impacts of the public access improvement work were analyzed in the Final Mitigated Negative Declaration for the Fitch Mountain Park and Open Space Preserve issued in November 2017, and activities associated with the Villa Dog Park improvements are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (exemption for replacement or reconstruction) because renovation of the dog park consists of replacement or reconstruction of existing structures and facilities, with no expansion or intensification of use, the new structures will be located on the same site as the structure replaced, and will have substantially the same purpose and capacity as the structure replaced.

PASSED, APPROVED, AND ADOPTED this 20th day of June, 2023, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk

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Packet Pg. 144 Attachment: Resolution (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP Budget Amendment) Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 582-3001-45000-CS002 $ 110,000 Reduce Badger Park Redevelopement Project Budget - Park Impact Fee Funding 582-3001-45000-CS001 $ 110,000 Increase Fitch Mountain Park and Open Space Project Budget - Park Impact Fee Funding FY 22-23 Budget Amendment

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Packet Pg. 145 Attachment: Exhibit A (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and March 30, 2023
Jaime Licea
Parks and Open Space Superintendent
City of Healdsburg
401 Grove St.

Healdsburg, CA 95448
[email protected]
Subject: Proposal for construction-related services for the Fitch Mountain Park and Open Space Preserve project:

Dear Jaime,
The City of Healdsburg (City) is planning to implement Phases A and B of the Fitch Mountain Park and Open Space Preserve project. Under earlier, separate scopes of work, Prunuske Chatham, Inc. (PCI) prepared construction drawings and technical specifications for the project, and provided support during the bidding process. The City has requested that Prunuske Chatham, Inc. provide a proposal for construction and biological-related services. This new scope of work is limited to the construction period and is outlined below.

SERVICES BY PRUNUSKE CHATHAM, INC
PCI will perform the following services; see attached cost estimate.

Task 1: Biological Services
• Four pre-construction bird nesting surveys. On a larger site such as this, more than one bird survey may be required to clear areas for different phases of construction.

We are estimating that four surveys will suffice.
• One Pre-construction species survey.
• Pre-construction biological training for contractor.
• Reporting to regulatory agencies related to surveys.

Task 2: Construction Observation and Special Inspections

• Conduct construction observations throughout the construction period. We have estimated that the project will take approximately 16 weeks to complete and that 3 days of observations per week will be required.
• Special Inspections by RGH Consultants and MKM &Associates are included in this scope. RGH and MKM will be subconsultants to PCI. PCI will coordinate special inspections by RGH and MKM.
• One pre-construction meeting.
• Review construction submittals.
• Designer/Engineer/Planner consultations to respond to questions and Requests for Information.

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Packet Pg. 146 Attachment: PCI Proposal_ConstServices_20230329 (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP City of Healdsburg
Fitch Mountain Park and Open Spave Preserve Biological and Construction-Related Services Proposal March 30, 2023

• Pre-final walk-through and punch list.
• Final walk-through with contractor.
• Engineer’s letter of substantial conformance to plans.

EXCLUSIONS
• Notify and coordinate with regulators.
• Complying with permit requirements and conditions, other than as outlined above. • Post-construction monitoring and reporting.
• SWPPP or SWPPP waiver.
• Construction management (daily contractor coordination, project scheduling, notifications, safety, managing and tracking RFI’s and submittals, etc.) • “As-built” drawings.
• Shop drawings.

PERSONNEL
Maggie Jensen will be PCI’s project principal. Justin Bodell, L.A., will be PCI’s project manager and primary contact for this project. Other PCI personnel will participate as needed, including Lucas Walton, P.E., and Diana Grandi, Landscape Architect.

Maggie Jensen, L.A. #5594, Justin Bodell, L.A. #5080, and Diana Grandi, L.A. #6810 are licensed by the California Landscape Architects Technical Committee. Lucas Walton, P.E. #C79859, is licensed by the California Board for Professional Engineers and Surveyors.

PCI’s project principal and project manager are accountable for the services and deliverables needed for the project, determining appropriate budgets and schedule, and assigning appropriate PCI staff to the project. The project manager is accountable for the management of PCI’s services to deliver the project. Please contact the project principal if you have concerns regarding PCI’s performance.

SCHEDULE
Following is an estimated schedule, which may need to be adjusted as the project proceeds.

May 2023 Pre-construction meeting, pre-construction surveys May - August, 2023 Construction observations and special inspections

FEES AND BUDGET ESTIMATE
PCI estimates that the cost to complete the tasks described is $211,665. A detailed cost estimate is provided as Exhibit A. PCI’s actual fees will be on a time and materials basis in accordance with the attached Fee Schedule. The final cost may vary either higher or lower than the budget depending on the actual time and materials required, and/or additional services requested by the City. We will not exceed the total estimate by more than 15% without authorization from you.

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Packet Pg. 147 Attachment: PCI Proposal_ConstServices_20230329 (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP City of Healdsburg
Fitch Mountain Park and Open Spave Preserve Biological and Construction-Related Services Proposal March 30, 2023

PCI will typically submit monthly invoices for progress payments for work completed.

PCI may choose to not submit an invoice every month. Please notify PCI’s project manager if you need an invoice every month. Invoices will be billed to you at the above address.

ACCEPTANCE AND TERMINATION
This proposal can be used as an attachment to a standard contract form as documentation of the Scope of Work and Budget. This proposal is valid for 60 days.

Please feel free to contact me at your convenience. I can be reached by telephone at (707) 480-5137 or via email to [email protected]. PCI appreciates this opportunity to offer our services, and we look forward to working with you on this project.

Sincerely,
PRUNUSKE CHATHAM, INC.

Justin Bodell
Justin Bodell
Project Manager
Enclosures: Cost Estimate
Fee Schedule

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Packet Pg. 148 Attachment: PCI Proposal_ConstServices_20230329 (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP Prunuske Chatham, Inc.

Cost Estimate for Fitch Mountain Park and Open Spave Preserve Project Construction Support Services March 2023
$211,665
Project
Principal
Civil
Engineer
Landscape
Architect/
Project
Manager
Registered
Landscape
Architect I
Environmental
Planner III
Wildlife
Bio II
PCI
Vehicle
Survey
Equip.

Consultants
or materials
Line Item
Subtotal
$212 $212 $195 $158 $170 $130 $75 $200 1.15 Cost
hour hour hour hour hour hour day day
Task 1: Biological Services
Bird Surveys (4) 24 4 $3,420
Pre-construction species survey 6 1 $855
Pre-construction biological training for contractor and training preparation 6 1 $855
Reporting 8 $1,040
Task 1 total 0 0 0 0 0 44 6 0 $0 $6,170
Task 2: Construction Observations and Special
Inspections
Special Inspections by RGH Geotechnical 22 4 $75,000 $91,172 Special Inspections by MKM 8 4 $5,000 $7,942
Special Inspections NorCAL Civil Engineering 8 2 $3,000 $5,326 Construction Observations (3 days/week for 16 weeks)
192 192 48 10 $73,376
Pre-Construction meeting 4 4 1 $1,487
Designer/Engineer/Planner consultations during
construction (on site or RFIs) as needed. 12 24 40 12 8 $18,688 Project Management 32 8 $7,504
Task 2 Total 12 24 306 226 8 0 49 10 $ 83,000 $205,495
Total 12 24 306 226 8 44 55 10 $ 83,000 $211,665
3/30/2023

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Packet Pg. 149 Attachment: PCI Proposal_ConstServices_20230329 (4042 : Fitch Mountain Public Access Improvements Classification Hourly Rate
Overtime
Hourly Rate
Design & Planning Services
Founding Principal $220
Principal Civil Engineer $212
Principal Landscape Architect $212
Principal Geomorphologist $212
Principal Hydrologist $212
Principal Environmental Planner $200
Principal Vegetation Ecologist $195
Registered Civil Engineer V $212
Registered Civil Engineer IV $200
Registered Civil Engineer III $190
Registered Civil Engineer II $175
Registered Civil Engineer I $160
Assistant Engineer III $155 $186
Assistant Engineer II $140 $168
Assistant Engineer I $125 $150
Senior Hydrologist/ Geomorphologist $190
Project Manager II $170
Project Manager I $155
Registered Landscape Architect V $212
Registered Landscape Architect IV $195
Registered Landscape Architect III $180
Registered Landscape Architect II $165
Registered Landscape Architect I $158
Assistant Landscape Architect IV $155 $186
Assistant Landscape Architect III $145 $174
Assistant Landscape Architect II $135 $162
Assistant Landscape Architect I $120 $144
QSD/CPESC/RPF $165
QSP $130
Environmental Planner IV $185
Environmental Planner III $170
Environmental Planner II $150 $180
Environmental Planner I $120 $144
Sr. Wildlife Biologist/Botanist/Vegetation Ecologist (III) $155 $186 Wildlife Biologist/Botanist/Vegetation Ecologist II $130 $156 Wildlife Biologist/Botanist/Vegetation Ecologist I $120 $144 Technical Assistant $110
Project Administrator $95 $114
Clerical $80 $96
Project Consumed Materials cost plus 15%
Rented Vehicles and Equipment cost plus 15%
Subconsultants / Subcontractors cost plus 15%
PCI-owned Vehicle $75 per day
Employee-owned Vehicle IRS rate per mile
PCI-owned Survey or GPS Equipment $200 per day
FEE SCHEDULE 2023
Invoicing occurs monthly for 100% of the work completed during the invoice period unless otherwise arranged. Fees are calculated on a time and materials basis in accord with this fee schedule. Payment is due upon receipt. Fees are subject to change annually. 103 Morris Street, Suite A-5 Sebastopol, CA 95472 707-824-4600 fax 707-824-6854

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Packet Pg. 150 Attachment: PCI Proposal_ConstServices_20230329 (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP NO

PARKING NO PARKING NO PARKING
SEE SHEET 6 - GRADING AND DRAINAGE PLAN 1
SEE SHEET 7 - GRADING AND DRAINAGE PLAN 2
SEE SHEET 8 - GRADING AND DRAINAGE PLAN 3 3 SITE PLAN 1"=30' PREPARED FOR: 103 MORRIS STREET, SUITE A-5 SEBASTOPOL, CA 95472 (707) 824-4600 PRUNUSKE CHATHAM, INC. DATE: SCALE: DESIGNED BY: DRAFTED BY: CHECKED BY: BY DATE REVISIONS MAPPING BY: HEALDSBURG, CA 95448 401 GROVE ST. CITY OF HEALDSBURG OPEN SPACE PRESERVE PHASE B FITCH MOUNTAIN PARK AND OF 20 9/16/2022 JRH MMJ, JB, DG DGMMJ
SHEET 1 CITY REVIEW 11/16/22 DG 2 CITY REVIEW 1/27/23 DG 3 BID CHANGES 5/02/23 DG 1 1 CITY REVIEW 11/16/22 DG 3 3 Banana Slug Trail Deleted from
Project
BID ALTERNATE 1:

Restrooms and
Associates
Improvements
BID ALTERNATE2:

Dog Park
Improvements

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Packet Pg. 151 Attachment: Bid Alternates Diagram (4042 : Fitch Mountain Public Access Improvements Bid Award, PSA Approval, and CIP Budget Amendment)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 20, 2023
SUBJECT: Senior Center Dining Program Contract
PREPARED BY: Anna Grant, Active Adult and Senior Services Supervisor STRATEGIC INITIATIVE(S):

Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution awarding an agreement with Catered by Patti for the Senior Center dining program in an amount not to exceed $129,000, authorizing the City Manager to execute the contract and negotiate no more than two (2) annual extensions per the contract terms, for a total not-to-exceed amount over the potential three-year contract term of no more than $387,000 and amending the adopted budget.

COMMUNITY ENGAGEMENT/OUTREACH:

The Senior Center Dining Program has received significant positive feedback from community members and staff has engaged in community outreach and promotion that has resulted in robust usage of this program.

BACKGROUND:

In February 2022, Senior Services staff began exploring funding opportunities to offer an inperson noontime dining program to the Senior Center. Staff applied for and received a $50,000 grant from Healdsburg Forever to launch a pilot program that featured freshly prepared meals offered on Mondays, Wednesdays, and Fridays. Staff implemented the dining program called “Bistro on Matheson” in April 2022, along with a once per month “Monday Night Supper Club” held the fourth Monday of each month.

Staff worked with a local caterer “Catered by Patti” to develop and launch the pilot program. The lunch program is offered Mondays and Wednesdays from 11:00 a.m. – 12:30 p.m. and a special Friday brunch menu is offered during the same timeframe. The lunch menu changes every two weeks and the brunch menu changes monthly. The program has grown in popularity with average attendance growing from approximately 20 diners per sitting at the beginning to approximately 35-45 diners per sitting during the month of April 2023. The program is supported by a dedicated team of volunteers who take meal orders, serve food, and bus tables offering

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attendees a true dining experience. In addition to providing important nutrition opportunities, the noontime dining program also provides important social interaction opportunities for older adults, particularly those who live alone.

The cost of the freshly prepared meal to the City is $20 per diner. Diners aged 60+ are asked for a contribution of $5 per meal and individuals under age 60 are asked to pay $15 per meal.

However, no individuals age 60+ are turned away due to ability to pay. The balance of the meal cost is supported by the remaining Healdsburg Forever Grant funding and Transient Occupancy Tax revenues that City Council allocated in the FY22-23 budget.

DISCUSSION/ANALYSIS:

The City’s current contract with Catered by Patti was amended by council in November 2022 to extend services through June 30, 2023, with a not to exceed of $74,835. Due to the popularity of the program, to continue services through the contract term an increase in the not to exceed amount is required. Staff propose increasing the not to exceed amount by $20,000 for a total contract amount of $94,835. There are sufficient appropriations in the Senior Center budget to support the program through the end of the fiscal year.

The City issued a request for proposals on May 18th, 2023 to continue the Senior Center Dining program. The City received one (1) proposal for the dining program from the current operator, Catered by Patti. Staff evaluated the proposal in two stages. First staff screened the proposal for compliance with the requirements of the RFP, then a staff evaluation committee reviewed the proposal and scored it based on the criteria in the RFP. The evaluation committee determined that the proposal from Catered by Patti exceeded the minimum criteria for award according to the RFP.

Staff is recommending that City Council award a new agreement to Catered by Patti to continue the program into FY 23-24, and authorize the City Manager to execute the agreement on behalf of the City. As proposed, staff is recommending an agreement with Catered by Patti that includes:
• 130 lunch time bistro events in FY 23-24 with an estimated 45 persons per seating at a cost of $20 per meal
• 10 evening meal bistro events with an estimated 50 persons per seating at a cost of $15 per meal
• 6 special bistro events with an estimated 50 persons per seating at a cost of $15 per meal.

The total annual agreement is for an amount not to exceed $129,000.

The contract, as proposed, allows for two one-year extensions upon mutual consent of the City and Contractor. Staff are requesting that Council also authorize the City Manager to negotiate said extensions per the contract terms, approving a total not-to-exceed amount over the potential three-year contract term of up to $387,000.

ENVIRONMENTAL STEWARDSHIP:

The program uses real china, glass and silverware and composts food waste.

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ALTERNATIVES:

Do not execute a contract with Catered by Patti and provide direction to staff.

FISCAL IMPACT:

The increased popularity of the program requires amending the current contract with Catered by Patti for an additional $20,000 resulting in a total not to exceed of $94,835. There are sufficient appropriations available in the Adopted Fiscal Year 22-23 Budget in the Senior Center division to support the program.

The Fiscal Year 23-24 adopted Senior Center operational expense budget of $175,000 included $70,000 for the Senior Center dining program. The budget also included $15,000 in program revenues paid by participants. The increased attendance numbers are driving the higher contract value for Fiscal Year 23-24 and are anticipated to generate additional meal revenues. The proposed action would approve a contract with Catered by Patti not-to-exceed amount of $129,000 for FY 23-24.

Staff further propose amending the budget to increase the operational expense budget by $15,000, as well as the meal revenues budget by $15,000, to account for the additional program participation. There will be no net effect on the Community Services Fund Balance and staff will monitor the Senior Dining Program as well as other programming cost throughout the year to determine appropriate program and service levels to remain within the operational budget.

ENVIRONMENTAL ANALYSIS:

Awarding the contract for the Senior Center Dining Program is not subject to the provisions of the California Environmental Quality Act (CEQA) because awarding a contract is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment.

ATTACHMENT(S):

Resolution
Exhibit A

04.A Catering SOW.6.9.23

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CITY OF HEALDSBURG
RESOLUTION NO. -2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING AN AGREEMENT WITH

CATERED BY PATTI FOR THE SENIOR CENTER DINING
PROGRAM IN AN AMOUNT NOT TO EXCEED $129,000,

AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT AND NEGOTIATE NO MORE THAN TWO (2)

ANNUAL EXTENSIONS PER THE CONTRACT TERMS FOR A

TOTAL NOT-TO-EXCEED AMOUNT OVER THE POTENTIAL

THREE-YEAR CONTRACT TERM OF NO MORE THAN
$387,000, AND AMENDING THE ADOPTED BUDGET
WHEREAS, the Healdsburg Senior Center has historically offered a noontime dining program through Sonoma County Council on Aging to support nutritional needs of older adults in our community; and
WHEREAS, the Council on Aging discontinued the dining program during the COVID-19 pandemic; and
WHEREAS, the City and community have recognized the need to provide nutritional dining options for our older adult community; and
WHEREAS, Healdsburg Forever provided the City a $50,000 grant to resume a noontime dining program under a pilot program framework; and WHEREAS, the City entered into an initial contract with Catered by Patti to develop and implement the Bistro program that expires June 30, 2023; and WHERAS, program participation in Fiscal Year 22-23 has exceeded expectations requiring additional funding on the current contract with Catered by Patti to continue services through the end of the contract term; and
WHEREAS, the Fiscal Year 23-24 adopted budget included $70,000 for the Bistro program; and
WHEREAS, a request for proposals was issued on May 18th, 2023, to continue the Senior Center Dining program; and
WHEREAS, the City received one (1) proposal for the dining program from the current operator, Catered by Patti; and
WHEREAS, staff is recommending that City Council award a new agreement to Catered by Patti to continue the program into FY 23-24 for an amount not to exceed $129,000, and authorize the City Manager to execute the agreement on behalf of the City; and

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Packet Pg. 155 Attachment: Resolution (4091 : Senior Center Dining Program Contract) Resolution No. -2023