WHEREAS, Reach for Home has established a strong report with the homeless population in our area, and demonstrated responsibility and capability in fulfilling operational services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Determines, pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, that this resolution is an administrative action of the City that will not result in direct or indirect physical impacts on the environment.
2. Waives, in accordance with Healdsburg Municipal Code Section 3.24.080.10, the requirement for bidding the North Sonoma County Homeless Services project in excess of $50,001 per Healdsburg Municipal Code Section 3.24.050.
3. Authorizes the City Manager to negotiate and finalize a contract with Reach for Home for the expansion of services at L&M Village with a budget not to exceed $141,636.
4. Authorizes the City Manager to date and enter into the contract with Reach for Home as of July 1, 2023, concurrent with Reach for Home’s commencement of the expansion of homeless services on July 1, 2023.
5. Authorizes the City Manager to execute the new contract and any other documents necessary to complete the transaction.
6. Amends the adopted Fiscal Year 2023-24 adopted budget as depicted in the attached Exhibit A.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg, this 16th day of October 2023, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk
6.D.a
Packet Pg. 131 Attachment: Resolution (4212 : Expanded Homeless Services) Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 107-1000-34062-00000 $ 141,636 Increase revenue budget for CDBG-CV grant to support expansion of homeless services 107-2022-43205-00000 $ 141,636 Increase contracted services budget for CDBG-CV grant to support expansion of homeless services FY 23-24 Budget Amendment
6.D.b
Packet Pg. 132 Attachment: Exhibit A (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 133
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 134
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 135
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 136
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 137
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 138
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 139
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 140
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 141
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 142
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 143
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 144
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 145
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 146
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 147
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 148
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 149
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 150
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 151
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 152
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 153
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 154
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 155
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 156
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 157
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 158
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 159
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 160
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 161
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 162
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 163
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 164
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 165
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services)
6.D.c
Packet Pg. 166
Attachment: CDBG-CV-Funding Agreement - FY 2023-2024 (4212 : Expanded Homeless Services) REVENUE Total Operating Budget Covered by Grant
Sonoma County CDC- SOW Staff 59,291.00 $
Sonoma County CDC- Operating 20,709.00 $
City of Healdsburg-Laundry program- LP Staff 80,000.00 $ 80,000.00 $ City of Healdsburg-Laundry soap &supplies+Clothing 9,636.00 $ 9,636.00 $ City of Healdsburg- Bedding&towels 30,000.00 $ 30,000.00 $ Commercial washer & dryer 12,000.00 $ 12,000.00 $
Laundry for participants 10,000.00 $ 10,000.00 $
TOTAL INCOME 221,636.00 $ 141,636.00 $
EXPENSE
Outreach Staff 107,254.07 $ 61,600.00 $
Taxes and Benefits 32,036.93 $ 18,400.00 $
Office Rent 3,900.00 $
Outreach Supplies & Food 19,636.00 $ 9,636.00 $
Transportation 2,500.00 $
Office Supplies/Utilities 4,309.00 $
Commercial Washer & Dryer 12,000.00 $ 12,000.00 $
Bedding for ea. Room w/10 replenishes 25,000.00 $ 25,000.00 $ Towels 2per room w/5 replenishes 5,000.00 $ 5,000.00 $
Laundry for unsheltered Individuals 10,000.00 $ 10,000.00 $ TOTAL EXPENSE 221,636.00 $ 141,636.00 $
6.D.d
Packet Pg. 167 Attachment: Operating Budget Report (4212 : Expanded Homeless Services)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: November 6, 2023
SUBJECT: Community Services FY23-24 Deferred Maintenance Plan PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Adopt a Resolution approving the project list for the Fiscal Year 23-24 budget allocation for deferred maintenance in parks and recreation facilities.
COMMUNITY ENGAGEMENT/OUTREACH:
The deferred maintenance plan and preliminary list of project recommendations for the FY23-24 budget allocation reflect several years of community engagement and outreach. The City hosted a series of community stakeholder meetings to inform the Accessibility Evaluation and the Facilities Condition Assessment that served as a foundation for the deferred maintenance plan and were used to help establish a project list and framework for prioritizing projects for funding with the FY23-24 budget allocation. The Parks and Recreation Commission’s Deferred Maintenance Ad Hoc Committee met in June 2023 and the Recreation Park user groups met in July 2023 to review and refine the list. The Parks and Recreation Commission reviewed deferred maintenance plan and preliminary list of project recommendations on October 11, 2023, and expressed its support.
BACKGROUND:
Like many local government organizations, the City of Healdsburg has struggled with deferred maintenance of our parks and recreation facilities. Deferred maintenance is preventative maintenance that is required to keep a facility in an acceptable and operable condition, and that is intended to maintain or extend its useful life. Replacing old equipment, repainting, reroofing, repairing wiring and plumbing, resurfacing walkways, and replacing lighting are all examples of preventative maintenance. In contrast, capital outlay is the creation of new facilities, additions to and modifications of existing facilities, and projects that generally expand the capacity or change the function of a facility. Like maintenance projects, capital outlay can also be deferred due to funding and staff capacity.
9.A
Packet Pg. 168
To address this, the Community Services Department commissioned two studies – a Facilities Condition Assessment and an Accessibility Evaluation – to identify needs and begin planning for corrective actions and future projects. Completed in 2017, the Accessibility Evaluation determined where physical barriers exist to participation in Community Services programs and services. The assessment reviewed existing park sites and facilities, identified issues of noncompliance, and created a priority list with recommendations for corrective action. The Accessibility Evaluation is available on the City’s website at https://healdsburg.gov/833/Accessibility-Evaluation.
The Facilities Condition Assessment launched in 2018 with a series of community stakeholder meetings to provide background information and record user-identified deficiencies and opportunities at each facility. A series of site visits and a thorough evaluation of 16 different facilities followed. The Parks and Recreation Commission reviewed the final report in 2020. The Facilities Assessment is available on the City’s website at https://healdsburg.gov/839/Facilities-Assessment.
The City's Fiscal Year 2023-2024 budget allocates $475,000 to begin addressing deferred maintenance and essential improvement projects throughout the City's parks, open space, and recreation facilities system. Staff used the results of the Accessibility Evaluation and the Facilities Condition Assessment reports to establish a project list and framework for prioritizing projects for funding. Staff and community members identified various deferred maintenance needs and improvement project suggestions in the three years since these reports were drafted, and these additional projects are included in the framework as well.
In addition, several projects completed, underway, or planned address many of the items included in the Accessibility Evaluation and the Facilities Condition Assessment:
• The Senior Center Entrance Improvement Project installed ADA compliant entrances and addressed potential slipping issues.
• The Fitch Mountain Access Improvement Project is addressing deferred maintenance and ADA corrections for the dog park, along with installing an ADA experience for Fitch Mountain.
• The Hilltop Fire Road Repair Project is repairing significant erosion issues on the ~1 mile segment of the gravel roadway and installing measures to reduce future erosion. • The Swim Center Light Replacement Project is installing new underwater LED lighting in a cost-share arrangement with Healdsburg School District. • The Preschool Room Renovation Project is bringing these rooms up to the current code for ADA and Fire, along with renovating the spaces.
• The planned Badger Park Redevelopment will redevelop the park, removing outdated amenities, addressing accessibility issues, and creating ADA access to the Russian River.
DISCUSSION/ANALYSIS:
In June 2023, staff met the Parks and Recreation Commission’s Deferred Maintenance Ad Hoc Committee to share this framework and request their input. The Ad Hoc Committee recommended that the current budget allocation should focus on the City’s core responsibilities,
9.A
Packet Pg. 169
which they defined as caring for existing facilities and making progress on corrective actions to increase accessibility. The Committee suggested that the City could collaborate with user groups on fundraising for projects that benefit one specific group as opposed to projects that would benefit all groups.
With that goal, staff organized a meeting with the user groups of Recreation Park in July 2023.
Recreation Park is used by several groups including the Future Farmers County Fair, Little League, the Prune Packers, Healdsburg High School, and Youth Soccer. The park has a history of community-led improvement projects, and all user groups in attendance expressed interest in leading future projects in partnership with the City through fundraising and/or completing work through ground leases and volunteer work. The group also identified and prioritized projects that should be considered for funding with the current deferred maintenance budget.
The attached project list and deferred maintenance plan reflects input from the Parks and Recreation Commission’s Deferred Maintenance Ad Hoc Committee and from the Recreation Park user groups. Two of the recommended projects in Recreation Park would leverage partnerships with community groups:
• Repairs and improvements to the football concession stand would be completed in partnership with the Healdsburg High Boosters, with the City completing the installation of a new roof and painting and the Boosters completing interior repair work. • Replacement of the football goal posts and relocation of the flagpole would be completed in partnership with the Prune Packers, with the City purchasing materials and the Prune Packers funding demolition and installation.
Staff used the Facilities Condition Assessment, Accessibility Evaluation, and input from user groups to develop the following recommendations for use of the $475,000 deferred maintenance budget. These recommendations are also included in the attached project list and deferred maintenance plan. Please note that these recommendations include rough cost estimates that will be further refined. The project list includes reserve funding to address the possibility of cost increases or unforeseen items that could arise during project refinement. Staff will present additional information on each recommended project during the presentation for this agenda item.
9.A
Packet Pg. 170
LOCATION
ESSENTIAL (Health, Safety, Welfare, Risk)
UNFUNDED PROJECTS ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Healdsburg
Community Center
Temporary Roof Repairs (Thermoplastic Overlay:
Preschool Classrooms and Rooms 9/10)
Staff +
Community $75,000 A
Recreation Park
Football concession stand repairs and improvements:
exterior work by City, interior work by Boosters
FCA* +
Health
Department $25,000 A Boosters
Villa Chanticleer Parking lot lighting repair and LED retrofit FCA + Staff $40,000 A Villa Chanticleer
Replace existing gate with automated entrance gate to
secure site at night
Staff +
Community $20,000 A
LOCATION
MAINTAINING (Level of Service, Function,
Operation) UNFUNDED PROJECTS ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Giorgi Park Tennis court repairs: resealing, striping and painting FCA + Staff +
Community $30,000 A
Plaza
Gazebo rehabilitation: painting, refinishing and replace light fixtures
FCA +
Community $25,000 A
Recreation Park
Replace football goal posts + relocate flag pole: materials funded by City, demo and installation funded by Packers Prune
Packers $20,000 A
Prune Packers +
HUSD
Recreation Park Paint south side of grandstand
FCA + Staff +
Community $25,000 B
Skate Park Replace decking and install fabric shade structure FCA + Staff +
Community $100,000 A
Villa Chanticleer Demolish damaged storage building and steps FCA + Staff $25,000 B Reserve for project cost increases or unforseen items $90,000 TOTAL $475,000
*FCA is
Facility
Condition
Assessment
On October 11, 2023, the Parks and Recreation Commission reviewed these recommendations for funding as well as the overall project list which will be used to assist staff with long-range planning for future projects and improvements. The Commission expressed its full support for the priority projects recommended for use of the FY23-24 budget allocation.
Also in October, staff solicited bids to repair the leaking roof at the Healdsburg Community Center. Per Section 3.28.020 of the Healdsburg Municipal Code, staff entered into a contract with Citadel Roofing to complete a thermoplastic overlay roofing solution which will address the leaks before the imminent change in seasons. The thermoplastic overlay roofing solution will extend the life of the roof by 10-20 years and prevent damage to the newly renovated preschool classrooms, which received $492,455 in improvements over the past year that make it eligible for licensing. Staff has allocated $75,000 from the deferred maintenance budget allocation to cover any related costs associated with the Community Center roof repair project including permit and inspection costs.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
City Council could amend the list of deferred maintenance projects that will use the $475,000 deferred maintenance budget.
9.A
Packet Pg. 171
FISCAL IMPACT:
The FY 23-24 Adopted Budget allocates $475,000 for deferred maintenance projects. Due to the nature of these projects and deferred maintenance in general, most of the recommended projects are not capitalizable because they are not substantially changing the use of the facilities or extending the useful life of the entire facility, but rather prevent the untimely expiration of the facility’s current useful life. For this reason, staff will use operating and maintenance accounts for the projects.
ENVIRONMENTAL ANALYSIS:
Activities associated with the deferred maintenance projects are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (exemption for replacement or reconstruction) because deferred maintenance consists of repair and/or replacement of existing structures and facilities, any new structures will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced.
ATTACHMENT(S):
Resolution
Exhibit A - Project List
Deferred Maintenance Plan & Preliminary Recommendations Photos of Preliminary Recommendations
9.A
Packet Pg. 172
CITY OF HEALDSBURG
RESOLUTION NO. -2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE PROJECT LIST FOR THE
FISCAL YEAR 2023-24 BUDGET ALLOCATION FOR
DEFERRED MAINTENANCE IN PARKS AND RECREATION
FACILITIES CITY-WIDE
WHEREAS, in 2016 the City Council of the City of Healdsburg adopted a five-year Capital Improvement Program (CIP) budget that provided funding for an Accessibility Evaluation and a Facility Condition Assessment of parks and recreation facilities; and WHEREAS, the Accessibility Evaluation and the Facility Condition Assessment were completed in 2017 and 2018 respectively; and
WHEREAS, the City’s Fiscal Year 2023-2024 budget allocates funding to begin addressing deferred maintenance needs in parks and recreation facilities city-wide; and WHEREAS, staff used the Facilities Condition Assessment, Accessibility Evaluation, and community input to develop a list of priority projects for use of the deferred maintenance budget for Fiscal Year 2023-24.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby approve the project list attached as Exhibit A for the Fiscal Year 2023-24 budget allocation for deferred maintenance in parks and recreation facilities city-wide.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 6 th
day of November, 2023, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ _________________________________ Ariel Kelley, Mayor Raina Allan, City Clerk
9.A.a
Packet Pg. 173 Attachment: Resolution (4120 : Community Services Deferred Maintenance Plan) Exhibit A: Project List
LOCATION
ESSENTIAL (Health, Safety, Welfare, Risk)
UNFUNDED PROJECTS ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Healdsburg Community Center
Temporary Roof Repairs (Thermoplastic Overlay: Preschool Classrooms and Rooms 9/10) Staff + Community $75,000 A
Recreation Park
Football concession stand repairs and improvements: exterior work by City, interior work by Boosters FCA* + Health Department $25,000 A Boosters
Villa Chanticleer Parking lot lighting repair and LED retrofit FCA + Staff $40,000 A Villa Chanticleer
Replace existing gate with automated entrance gate to secure site at night Staff + Community $20,000 A
LOCATION
MAINTAINING (Level of Service, Function, Operation)
UNFUNDED PROJECTS ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Giorgi Park Tennis court repairs: resealing, striping and painting FCA + Staff + Community $30,000 A
Plaza
Gazebo rehabilitation: painting, refinishing and replace light fixtures FCA + Community $25,000 A
Recreation Park
Replace football goal posts + relocate flag pole: materials funded by City, demo and installation funded by Packers Prune Packers $20,000 A
Prune Packers +
HUSD
Recreation Park Paint south side of grandstand
FCA + Staff + Community $25,000 B
Skate Park Replace decking and install fabric shade structure FCA + Staff + Community $100,000 A
Villa Chanticleer Demolish damaged storage building and steps FCA + Staff $25,000 B Reserve for project cost increases or unforseen items $90,000TOTAL $475,000 *FCA is FacilityConditionAssessment
Note: preliminary cost estimates subject to change within budget allocation.
9.A.b
Packet Pg. 174
Attachment: Exhibit A - Project List (4120 : Community Services Deferred Maintenance Plan) Community Services Department
Project List + Deferred Maintenance Plan November 6, 2023
9.A.c
Packet Pg. 175
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services
PRELIMINARY RECOMMENDATIONS
LOCATION
ESSENTIAL (Health, Safety, Welfare, Risk)
UNFUNDED PROJECTS ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Healdsburg Community Center
Temporary Roof Repairs (Thermoplastic Overlay: Preschool Classrooms and Rooms 9/10) Staff + Community $75,000 A
Recreation Park
Football concession stand repairs and improvements: exterior work by City, interior work by Boosters FCA* + Health Department $25,000 A Boosters
Villa Chanticleer Parking lot lighting repair and LED retrofit FCA + Staff $40,000 A Villa Chanticleer
Replace existing gate with automated entrance gate to secure site at night Staff + Community $20,000 A
LOCATION
MAINTAINING (Level of Service, Function, Operation)
UNFUNDED PROJECTS ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Giorgi Park Tennis court repairs: resealing, striping and painting FCA + Staff + Community $30,000 A
Plaza
Gazebo rehabilitation: painting, refinishing and replace light fixtures FCA + Community $25,000 A
Recreation Park
Replace football goal posts + relocate flag pole: materials funded by City, demo and installation funded by Packers Prune Packers $20,000 A
Prune Packers +
HUSD
Recreation Park Paint south side of grandstand
FCA + Staff + Community $25,000 B
Skate Park Replace decking and install fabric shade structure FCA + Staff + Community $100,000 A
Villa Chanticleer Demolish damaged storage building and steps FCA + Staff $25,000 B Reserve for project cost increases or unforseen items $90,000TOTAL $475,000 *FCA is FacilityConditionAssessment
9.A.c
Packet Pg. 176
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services COMMITTED (Agreements, Contracts, Legal Obligations)
LOCATION UNFUNDED/PARTIALLY FUNDED PROJECT ORIGIN COST ALLOCATED Badger Park Redevelopment and river access CIP $13,469,049 $2,637,042Foley Family Pavilion Construction Agreement $10,570,776 $7,000,000Foss Creek Pathway Trashcans, benches & amenities Project ReqHealdsburg Ridge Parking and trailhead CE/Mgt PlanSaggio Hills New park development DA $32,606,155 $3,700,000Saggio Hills Stream restoration DA Amend 3 $578,739 $578,739Saggio Hills Multi-purpose trail DA Amend 3 $3,966,473 $3,966,473TOTAL $61,191,192 $17,882,254
LOCATION FULLY FUNDED PROJECT ORIGIN COST ALLOCATED
Fitch Mountain Public access improvements: base bid and dog park improvements CE/Mgt Plan $ 2,887,009 $ 2,887,099 TOTAL $2,887,009 $2,887,099
9.A.c
Packet Pg. 177
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services ESSENTIAL (Health, Safety, Welfare, Risk)
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Healdsburg Community Center Fire sprinkler system Fire Dept B
Healdsburg Community Center Door hardware - critical incident Staff B
Healdsburg Community Center
Temporary Roof Repairs (Sealant/Membrane: Preschool Classrooms and Room 10) Staff + Community $115,000 A
Recreation Park Homerun netting
Staff + Neighbors $150,000 A Prune Packers
Recreation Park
Football concession stand repairs and improvements: exterior work by City, interior work by Boosters FCA + Health Department $25,000 A Boosters
Villa Chanticleer Parking lot lighting LED retrofit FCA + Staff $40,000 AVilla Chanticleer Replace existing gate with automated entrance gate to secure site at night Staff + Community $20,000 A
Villa Chanticleer Demolish damaged storage building and steps FCA + Staff $25,000 BByron Gibbs Park Accessible route, drinking fountain, bathroom door ADA A
Carson Warner Skate Park Accessible route, drinking fountain ADA A
Foss Creek Pathway Bridge connections/transitions ADA
B
Giorgi Park Accessible route ADA
A
Healdsburg Community Center (Outdoors/Park) Accessible route ADA B
Healdsburg Community Center (Building)
Accessible route from parking, signs with Braille, restroom modifications ADA A
Healdsburg Ridge Trailhead signage with pathway accessibility information ADA C
Plaza
Accessible route, gazebo ramp handrails, assistive listening system ADA A
9.A.c
Packet Pg. 178
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services ESSENTIAL (Health, Safety, Welfare, Risk)
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Railroad Park Accessible route ADA
C
Recreation Park
Accessible route, bleacher modifications, lower concession counter ADA B
Senior Center Accessible parking and furniture ADA
C
Villa Chanticleer Park
Drinking fountains, playground and north gate accessible routes ADA C
West Plaza Park Parking access and signage ADA
A
SUBTOTAL PRIORITY A $350,000SUBTOTAL PRIORITY B $25,000 SUBTOTAL PRIORITY CGRAND TOTAL $375,000
LOCATION FUNDED PROJECT ORIGIN COST
TOTAL
LOCATION COMPLETED PROJECT ORIGIN COST
Citywide Drought-related tree work through 2022 Staff $40,000Recreation Park Right field fencing extension Prune Packers $5,243
Recreation Park Yellow cap on center/right outfield fence Prune Packers $1,000
TOTAL $46,243
9.A.c
Packet Pg. 179
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services MAINTAINING (Level of Service, Function, Operation)
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Citywide Drought response - turf conversion Staff
C
Downtown Downtown lightpost banner program Staff $40,000 BFitch Mountain Open Space Villa Trail repairs Fire Dept CFoss Creek Pathway Pathway resurfacing, storm drain and irrigation repairs FCA $22,000 CGibbs Park Restroom repairs: walls, doors, electrical FCA $29,200 CGibbs Park Walkways and fencing replacement; water meter replacement FCA $120,500 C Gibbs Park Play equipment replacement FCA $300,000 AGibbs Park Shade structure repairs and bench replacement FCA $2,500 AGiorgi Park Re-stripe parking lot Community B
Giorgi Park Replace turf and irrigation system Community C
Giorgi Park Tennis court repairs: resealing, striping and painting FCA + Staff + Community $30,000 A
Giorgi Park Tennis court reconstruction and lighting replacement Staff + Community $500,000 B
Giorgi Park
Playground water feature, drinking fountain, storm drain, irrigation FCA $38,100 C Giorgi Park
BBQs, picnic tables, trash cans, horsehoe pit repairs, shade structure FCA $25,000 C Giorgi Park Parking lot repairs, wood step replacement, fencing repairs FCA $16,500 CGiorgi Park Restroom repairs: lighting and electrical repairs + park electrical FCA $20,000 C Healdsburg Community Center Replace turf and irrigation system Community C
Healdsburg Community Center Parking lot, walkway, and basketball court resurfacing FCA $475,000 CHealdsburg Community Center Play equipment replacement FCA $30,000 B
9.A.c
Packet Pg. 180
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services MAINTAINING (Level of Service, Function, Operation)
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Healdsburg Community Center Fencing, vehicular gate, signage and trash can replacement $130,300 CHealdsburg Community Center Ballfield: picnic tables, irrigation repairs, electical repairs $30,300 CHealdsburg Community Center Exterior door/grille repair and replacement FCA $182,100 CHealdsburg Community Center Exteior wall and roof repair FCA $36,900 CHealdsburg Community Center Interior doors, flooring, ceiling, walls, partitions FCA $176,700 CHealdsburg Community Center Water heater and drinking fountain replacement FCA $39,900 AHealdsburg Community Center Electrical service and distribution repair and replacement FCA $150,000 CHealdsburg Community Center Window hardware repairs Staff C
Healdsburg Community Center Fixed furnishing repairs: casework and counter tops FCA $95,300 CPlaza Shed roofing repair, water and electric repairs FCA $11,300 BPlaza Gazebo rehabilitation (painting and light fixtures) FCA + Community $25,000 B
Railroad Park Replace turf and irrigation system Community C
Railroad Park Walkway resurfacing and stair replacement FCA $33,500 C
Railroad Park Fencing, retaining wall, and picnic table replacement FCA $35,200 CRailroad Park Electrical cabinet and water backflow replacement FCA $34,800 C
Recreation Park Bleacher replacement and/or siesmic corrections Staff A BoostersRecreation Park ClearSpan building to replace shade structures/barns Community C FFA Fair
Recreation Park Parking lot resurfacing FCA $205,400
C
Recreation Park Walkway resurfacing FCA $277,100
C
Recreation Park Fencing replacement FCA $77,700
C
Recreation Park Bench, trash can, storm drain and signage replacement FCA $29,200 C
9.A.c
Packet Pg. 181
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services MAINTAINING (Level of Service, Function, Operation)
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Recreation Park Exterior door/grille repair and replacement FCA $117,700 C
Recreation Park Roof and exterior wall repairs FCA $22,000 C
Recreation Park Electrical equipment replacment and repairs FCA $52,000 C
Recreation Park Field lighting (including transformer and LED fixtures) FCA + Staff + Community $400,000 A
Recreation Park Natural turf replacement Staff $600,000 BRecreation Park Paint south side of grandstand FCA + Staff + Community $25,000 B
Recreation Park
Replace football goal posts + relocate flag pole: materials funded by City, demo and installation funded by Packers Prune Packers $20,000 A
Prune Packers
+ HUSD
Senior Center Roofing repairs FCA $21,000 BSenior Center Interior doors, ceiling, walls, and fixed furnishing repairs FCA $17,000 CSenior Center Electrical equipment replacement and repairs FCA $68,400 CSenior Center Fire detection system replacement FCA $37,500 CSenior Center Parking lot resurfacing FCA $48,500 CSenior Center Carpet replacement Staff + Community $16,000 B
Skate Park Replace deck and install fabric shade structure FCA + Staff + Community $100,000 A
Skate Park Replace picnic shelter FCA
B
Skate Park Fencing, signage and trash can replacement FCA $18,300 CSwim Center Replace turf and irrigation system Community C
Swim Center Resurface both pools Community
B
Swim Center Locker room flooring replacement Community
C
Swim Center Paint exterior and interior of building Community C
Swim Center
Exterior walkways (concrete + base material) + storm drain replacement FCA $269,500 C
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
9.A.c
Packet Pg. 182
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services MAINTAINING (Level of Service, Function, Operation)
Swim Center Fencing, picnic table, parking lot and bench repairs FCA $15,900 CSwim Center Roof repairs FCA $18,300 BSwim Center Interior doors, ceiling, walls, and fixed furnishing repairs FCA $64,100 CSwim Center Plumbing repair and replacement FCA $24,800 CSwim Center Electrical repair and replacement FCA $17,400 CSwim Center Interior lighting replacement FCA $189,000 BSwim Center Pool equipment replacement (pool pump, pool boiler) FCA $178,900 AWest Plaza Park Sidewalk replacement (5,325 sq ft @ $20/sf = $106,500) Staff $150,000 AWest Plaza Park Irrigation and landscape replacement FCA + Community $88,300 B
West Plaza Park Bridge decking, bench and trash car replacement FCA $18,400 CSUBTOTAL PRIORITY A $1,221,300SUBTOTAL PRIORITY B $1,563,900SUBTOTAL PRIORITY C $3,032,300GRAND TOTAL $5,817,500
LOCATION FUNDED PROJECT ORIGIN COST
Fitch Mountain Open Space Fire road repair - Hilltop Road Phase 2 Fire Dept $30,000TOTAL $30,000
LOCATION COMPLETED PROJECT ORIGIN COST
Fitch Mountain Open Space Hilltop fire road repair - Phase 1 Fire Dept $30,626Recreation Park Scoreboard replacement FCA $15,000Swim Center Light Replacement - cost share with HUSD $8,650TOTAL $54,276Note: All FCA projects were identified as Priorities #1 and #2 in the report and were to be addressed by 2022Note: FCA items in Badger Park and Barbieri Park are included in committed redevelopment plans (not in maintenance category)
9.A.c
Packet Pg. 183
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services ENHANCEMENTS (New, Expanded Service)
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Citywide Park signage program Staff
C
Citywide Park maintenance facility (design & construction) Staff B
Fitch Mountain Access Improvements - Restroom Building CE/Mgt Plan $450,000 BGiorgi Park Basketball court lighting installation Community B
Giorgi Park Playground reconstruction Community
C
Healdsburg Avenue Bridge Lighting Lighting installation City Council $175,000 CHealdsburg Community Center Multi-purpose room upgrades Staff + Community $300,000
B
Healdsburg Community Center Classroom upgrades Staff
C
Healdsburg Community Center Playground reconstruction Community C
Healdsburg Community Kitchen reconstruction / upgrade to commercial kitchen Community $100,000 BHealdsburg Community Center Shade structure installation over outdoor amphitheater Community C
Healdsburg Community Center Upgrade fencing along Healdsburg Avenue Community C
Healdsburg Community Center Monument sign and wayfinding Staff B
Healdsburg Community Center Roof reconstruction Staff $850,000 CHealdsburg Community Center Exterior LED lighting upgrades and additional parking lot lighting Staff A
Plaza Replace fountain and pump Community
A
Recreation Park Access gate at University St and Piper St Staff + Community B FFA Fair + HUSD
Recreation Park Install removable football goal posts + relocate flag pole Prune Packers
C
Prune Packers
+ HUSD
9.A.c
Packet Pg. 184
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services ENHANCEMENTS (New, Expanded Service)
LOCATION UNFUNDED PROJECT ORIGIN
ESTIMATED
COST
STAFF
PRIORITY
COMMUNITY
PARTNER
Recreation Park Install batting cage (Little League to lead project) Little League N/A Little League +
HUSD
Recreation Park Bullpen construction
Prune Packers C Prune Packers
Senior Center Garbage dumpster enclosure installation Community C
Senior Center Patio dining area construction Community N/ASkate Park Restroom installation Community B
Skate Park Pedestrian entrance and sidewalk installation Community C
Swim Center Install shade structure over turf area Community C
West Plaza Park Electrical panel installation for events Staff B
West Plaza Park Restroom installation and turf conversion Staff + Community
A
SUBTOTAL PRIORITY ASUBTOTAL PRIORITY B $850,000SUBTOTAL PRIORITY C $1,025,000GRAND TOTAL $1,875,000
LOCATION FUNDED PROJECT ORIGIN COST
Courts Court conversion - 4 pickleball courts Community $46,500Healdsburg Community Center Preschool facility upgrades City Council $530,438TOTAL $576,938
LOCATION COMPLETED PROJECT ORIGIN COST
Recreation Park Grandstand fans (excluding installation costs) Community $3,000TOTAL $3,000
9.A.c
Packet Pg. 185
Attachment: Deferred Maintenance Plan & Preliminary Recommendations (4120 : Community Services Photos of Preliminary
Recommendations
9.A.d
Packet Pg. 186 Attachment: Photos of Preliminary Recommendations (4120 : Community Services Community
Center Roof:
Install thermoplastic overlay to
repair leaking roof on preschool
classrooms and Rooms 9/10Cost: $75,000
9.A.d
Packet Pg. 187
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
9.A.d
Packet Pg. 188
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Recreation
Park FootballConcessionStandRoof repairs and exterior painting Cost: $25,000*Interior repair work to be fundedby Healdsburg High Boosters
9.A.d
Packet Pg. 189
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
9.A.d
Packet Pg. 190
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Villa
ChanticleerParking Lot
Lighting
Retrofit existing lights with LED bulbs
Cost: $40,000
9.A.d
Packet Pg. 191
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Villa
ChanticleerEntrance GateReplace existing gate with automatedentrance gate to secure site at nightCost: $20,000
9.A.d
Packet Pg. 192
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Giorgi Park
Tennis Courts
Reseal, restripe and repaint courts
Cost: $30,000
9.A.d
Packet Pg. 193
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
9.A.d
Packet Pg. 194
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Plaza Gazebo
Paint, refinish poles and replacebroken light fixturesCost: $25,000
9.A.d
Packet Pg. 195
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
9.A.d
Packet Pg. 196
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Recreation Park
Goal Posts and
Flagpole
Replace football goal posts with hydraulically hinged
removable goal posts and relocate flagpole
Cost: $20,000*City is working with Prune Packers on this project.
9.A.d
Packet Pg. 197
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
9.A.d
Packet Pg. 198
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Recreation Park
Grandstand
Paint south side of grandstand
Cost: $25,000
9.A.d
Packet Pg. 199
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
9.A.d
Packet Pg. 200
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Skate Park
Decking andShade
Replace damaged decking and installfabric shade structure to replace tree that was removed
Cost: $100,000
9.A.d
Packet Pg. 201
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
9.A.d
Packet Pg. 202
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan) Villa
ChanticleerStorageBuildingDemolish damaged storage building and concrete steps
Cost: $25,000
9.A.d
Packet Pg. 203
Attachment: Photos of Preliminary Recommendations (4120 : Community Services Deferred Maintenance Plan)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: November 6, 2023
SUBJECT: Appoint Council subcommittee to interview Senior Citizen Advisory Commission applicants
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
Consider appointing a Council subcommittee to interview the applicants for the Senior Citizen Advisory Commission.
COMMUNITY ENGAGEMENT/OUTREACH:
The Senior Citizen Advisory Commission (SCAC) vacancy was published in the Press Democrat on October 6, 2023, October 13, 2023 and October 27, 2023. Information on the vacancy was also posted on the City Social Media Platforms and included in the City Manager’s Friday Update.
BACKGROUND:
On September 27, 2023, Commissioner Susan Graf resigned from the SCAC.
DISCUSSION/ANALYSIS:
Staff Recommends the Council form a subcommittee to interview the SCAC applicants and make recommendations to Council at the November 20, 2023, meeting, on the best qualified candidate to fill the positions. The application period closed October 30, 2023. Staff will schedule interviews after the subcommittee has been formed. Staff received three applications.
The applicants are listed below.
Rita D. Mar Cordova
Debra Mercer
Patrick (Pat) B. Pinney
ENVIRONMENTAL STEWARDSHIP:
Not Applicable.
9.B
Packet Pg. 204
ALTERNATIVES:
Council could wait to form the Subcommittee until the November 20, 2023, City Council meeting and fill the seats at the first meeting in December. The Council could also pursue an alternative plan to make the appointment without the formation of a subcommittee.
FISCAL IMPACT:
There is no fiscal impact related to the proposed action.
ENVIRONMENTAL ANALYSIS:
Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.
ATTACHMENT(S):
Applications
9.B
Packet Pg. 205
9.B.a
Packet Pg. 206 Attachment: Applications (4238 : Senior Citizen Advisory Commission - Council subcommittee)
9.B.a
Packet Pg. 207 Attachment: Applications (4238 : Senior Citizen Advisory Commission - Council subcommittee)
9.B.a
Packet Pg. 208
Attachment: Applications (4238 : Senior Citizen Advisory Commission - Council subcommittee)
9.B.a
Packet Pg. 209
Attachment: Applications (4238 : Senior Citizen Advisory Commission - Council subcommittee)
9.B.a
Packet Pg. 210 Attachment: Applications (4238 : Senior Citizen Advisory Commission - Council subcommittee) 10-30-2023
9.B.a
Packet Pg. 211 Attachment: Applications (4238 : Senior Citizen Advisory Commission - Council subcommittee) 11/1/2023 – Page 1
CITY OF HEALDSBURG
CITY COUNCIL FUTURE AGENDA ITEMS
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda) November 13, 2023
Special Meeting Cannabis Dispensary Selection Process Special Meeting November 20, 2023 Employee Anniversary – Paul Fleckenstein – 35 years as a reserve firefighter Badge Pinning for Reserve Firefighters
AB 1600 Report for FY 2022-23
2024 City Council Meeting Calendar
Notice of Completion – Community Center Preschool Improvements FY 2023-24 Quarter One Update
Corazon Healdsburg Contract for Services
Flock Camera Contract Renewal
December 4, 2023 Employee Anniversaries – Rob Scates – 20 years, William Van Vleck – 10 years 2024 Annual Rate Adjustment for Garbage Services
Amend Special Event Policy and Chapter 12.24 of Municipal Code 2024 Special Event Calendar
Foley Family Community Pavilion Bid Award
Potential Sale of Renewable Energy Credits
Saggio Hills General Plan Map and Zoning Map “Clean up” Amendments Tentative Map – North Village – Middle Income Units
December 18, 2023 Cultural Trust Fund Amendment
Local Appointments List – Maddy Act
Selection of Mayor and Vice Mayor for 2024
13.1.a
Packet Pg. 212 Attachment: Agenda Planning Sheet (4234 : Future Agenda Items - October 16, 2023) 11/1/2023 – Page 2
Council Appointments to Boards and Commissions for 2024 January 1, 2024 Proposed for Cancelation
January 16, 2024
(Tuesday) Update on City Council Goals
Amend Special Event Policy and Chapter 12.24 of Municipal Code – 2nd reading Local Hazard Mitigation Plan Adoption
(NOTE: The schedule is tentative and subject to change pending final publication and posting of the City Council meeting agenda)
13.1.a
Packet Pg. 213 Attachment: Agenda Planning Sheet (4234 : Future Agenda Items - October 16, 2023)