CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING AGENDA
City Hall Council Chamber Meeting Date: May 19, 2025
401 Grove Street Time: 6:00 PM
Healdsburg, CA 95448 Date Posted: May 14, 2025
(707) 431-3317
www.healdsburg.gov
Councilmember Kelley will be participating remotely from 8608 Hollowood Boulevard
Los Angeles, CA 90069
The agenda shall be posted at this location
To join by computer, tablet, or mobile device:
Go to https://zoom.us/join and type in the Webinar ID: 815 8894 3494 or follow this link:
healdsburg.gov/zoom (Pre-registration for the meeting is not required.) To view the agenda online, visit healdsburg.gov/agendas. To view the Council Meeting PowerPoint presentations or correspondence received after the agenda packet has been posted, visit healdsburg.gov/presentations. To electronically submit correspondence regarding an item on the agenda, please email [email protected]. Documents and correspondence received 72 hours prior to the meeting will be posted by 10:00 a.m. the following business day. .
1. CALL TO ORDER/ROLL CALL
A. Pledge of Allegiance
B. Approval of Agenda
2. REPORT ON CLOSED SESSION(S)
3. ANNOUNCEMENTS/PRESENTATIONS
A. Proclamation Recognizing May 2025 as Affordable Housing Month B. Proclamation recognizing May 2025 as Jewish American Heritage Month
4. CITY MANAGER REPORTS
5. PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
This time is set aside to receive comments from the public regarding matters of general interest not on the agenda, but related to City Council/RSA business. Pursuant to the Brown Act, however, the City Council/RSA Regular Meeting Agenda
May 19, 2025
City Council cannot consider any issues or take action on any requests during this comment period. Public comment on non-agenda items is limited to thirty (30) minutes total for all speakers, with each speaker given no more than three (3) minutes. If there are more than ten (10) audience/public comment speakers, the Mayor may reduce each speaker’s time from three (3) minutes so that all speakers have an equal time to speak. At the Mayor’s discretion, the public comment period may be extended past 30 minutes. Members from the public wishing to speak on a Consent Agenda item should notify the Mayor during Public Comments.
6. CONSENT CALENDAR
The following items listed on the Consent Calendar are considered routine in nature or have been previously reviewed by the Council and require little or no further discussion by the Council, public, or applicant and action will be taken by the City Council by a single motion. A Councilmember may request that an item be removed from the Consent Calendar and action taken separately. Consent by a majority of the Councilmembers present will be required in order to remove the item. In the event an item is removed, the matter will be considered immediately following the adoption of the Consent Calendar.
A. Annual update to the City's Utility Wildfire Mitigation Plan Adopt a Resolution approving the 2025 Utility Wildfire Mitigation Plan (WMP) and verifying the WMP's compliance with state codes.
B. Acceptance of the North Village Fire Substation Project Adopt a Resolution accepting the North Village Fire Substation Project as complete and authorizing staff to file a Notice of Completion with the County Recorder's Office.
C. List of Projects to be Funded by Senate Bill 1 - "The Road Repair and Accountability Act"
Adopt a Resolution listing projects for Fiscal Year 2025-26 to be funded by Senate Bill 1 - "The Road Repair and Accountability Act".
D. BloodRoot Ramble Agreement Amendment
Adopt a Resolution amending a three-year agreement with Reeve Wines' for the BloodRoot Ramble event at the Healdsburg Community Center campus from 2025-2027 and authorizing the City Manager to execute the amendment.
E. Grant Street Water Improvements Bid Award
Adopt a Resolution conditionally awarding the Grant Street Water Improvements Project to Precision Excavating and Grading, Inc. in the amount of $240,473.81, authorizing the City Manager to execute the contract and negotiate and approve contract change orders up to 20% of the original contract amount, and amending the Fiscal Year 2024-2025 Adopted Budget.
City Council/RSA Regular Meeting Agenda
May 19, 2025
F. Approval of Minutes
By motion, approve the September 16, 2024 Regular Meeting Minutes and the October 7, 2024 Regular Meeting Minutes.
G. An Ordinance Designating Fire Hazard Severity Zones in the Local Responsibility Area
Pass an Ordinance of the City Council of the City of Healdsburg designating fire hazard severity zones in the Local Responsibility Area (LRA).
H. Review and Adopt the City of Healdsburg Adopted Map Final Report Pursuant to Elections Code Section 21130(f)
By motion, review and adopt the City of Healdsburg Adopted Final Report pursuant to Elections Code Section 21130(f).
7. PUBLIC HEARINGS
None.
8. OLD BUSINESS
A. Fiscal Year 2024-25 Third Quarter Budget Review as of March 31, 2025
1. Receive a presentation on the Fiscal Year 2024-25 City financials through March 31, 2025; and
2. Adopt a Resolution approving a budget amendment for Fiscal Year 2024-25.
B. Laura Fish Somersal Park Phase 1 Schematic Design Review Approve the schematic design for Laura Fish Somersal Park Phase 1 and direct staff to proceed with preparing a contract for design development, construction drawings and bidding support.
9. NEW BUSINESS
A. Selection of an Official City Flower/Plant and/or Tree Discuss recommendations from the Healdsburg Garden Club on options for an official City Flower/ Plant, and/or Tree, and by motion direct staff to develop a resolution naming the official City Flower/Plant and/or Tree for adoption at a subsequent City Council meeting.
B. Sonoma County Transportation and Climate Authority Project Priority List City Council/RSA Regular Meeting Agenda
May 19, 2025
Provide direction to staff on the five project priority projects to submit to Sonoma County Transportation and Climate Authority for the upcoming Cycle 2 Funding Program.
10. COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE
PREVIOUS REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
11. ADJOURN CITY COUNCIL / RSA MEETING
12. FUTURE AGENDA ITEMS
A. Future Agenda Items for 2025
SB 343 - DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Any writings or documents provided to a majority of the City Council/Redevelopment Successor Agency Board regarding any item on this agenda after the posting of this agenda and not otherwise exempt from disclosure, will be made available for public review in the City Clerk's Office located at City Hall, 401 Grove Street, Healdsburg, during normal business hours. If supplemental materials are made available to the members of the City Council/Redevelopment Successor Agency Board at the meeting, a copy will be available for public review at the City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
These writings will be made available in appropriate alternative formats upon request by a person with a disability, as required by the Americans with Disabilities Act.
DISABLED ACCOMMODATIONS: The City of Healdsburg will make reasonable accommodations for persons having special needs due to disabilities. Please contact Raina Allan, City Clerk, at Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, at least 72 hours prior to the meeting, to ensure the necessary accommodations are made.
CIUDAD DE HEALDSBURG
CONSEJO DE LA CIUDAD/AGENCIA SUCESORA A LA DE
REURBANIZACIÓN
ORDEN DEL DÍA DE LA REUNIÓN ORDINARIA
Sala del Consejo del Ayuntamiento Fecha de la reunión: 19 de mayo de 2025 401 Grove Street Hora: 6:00 p.m.
Healdsburg, CA 95448 Fecha de publicación: 14 de mayo de 2025 (707) 431-3317
www.healdsburg.gov
El concejal Kelley participará a distancia desde
8608 Hollowood Boulevard
Los Angeles, CA 90069
El orden del día se publicará en esta dirección
Para unirse por computadora, tableta o dispositivo móvil:
Conéctese a https://zoom.us/join y escriba la clave del seminario web: 815 8894 3494 o siga este enlace: healdsburg.gov/zoom (No es necesario el registro previo para asistir a la reunión.) Para consultar el orden del día en línea, conéctese a healdsburg.gov/agendas. Para ver las presentaciones en PowerPoint de la reunión del Consejo o la correspondencia recibida después de que se haya publicado el paquete del orden del día, conéctese a healdsburg.gov/presentations.
Para enviar electrónicamente correspondencia sobre un tema del orden del día, envíe un correo electrónico a [email protected]. Los documentos y la correspondencia que se reciban 72 horas antes de la reunión se publicarán antes de las 10:00 a.m. del siguiente día laborable. .
1. INICIO DE LA REUNIÓN/TOMA DE ASISTENCIA
A. Juramento de lealtad
B. Aprobación del orden del día
2. INFORME SOBRE SESIÓN(ES) A PUERTA CERRADA
3. ANUNCIOS/PRESENTACIONES
A. Proclamación que reconoce a mayo de 2025 como el Mes de la Vivienda Económicamente Accesible
B. Proclamación por la que se reconoce mayo de 2023 como Mes de la Herencia Judía en Estados Unidos
Orden del día de la reunión ordinaria del Consejo de la Ciudad/RSA 19 de mayo de 2025
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4. INFORMES DEL ADMINISTRADOR DE LA CIUDAD
5. COMENTARIOS DEL PÚBLICO SOBRE ASUNTOS DEL ORDEN DEL DÍA ACORDADO Y PUNTOS NO INCLUIDOS EN EL ORDEN DEL DÍA
Este tiempo se reserva para recibir comentarios del público sobre asuntos de interés general que no figuran en el orden del día, pero que están relacionados con los asuntos del Consejo de la Ciudad/RSA. Sin embargo, de conformidad con la Ley Brown, el Consejo de la Ciudad no debe considerar ningún asunto ni tomar medidas sobre ninguna solicitud durante este período de comentarios. El tiempo total para los comentarios del público sobre asuntos no incluidos en el orden del día está limitado a treinta (30) minutos para todos los oradores, y cada orador dispondrá de un máximo de tres (3) minutos. Si hay más de diez (10) oradores de comentarios del público, el alcalde podrá reducir el tiempo de cada orador de tres (3) minutos para que todos los oradores tengan el mismo tiempo para hablar. A discreción del alcalde, el período para comentarios del público puede extenderse más allá de los 30 minutos. Los miembros del público que deseen hablar sobre un tema del orden del día acordado deben notificarlo al alcalde durante los comentarios del público.
6. ORDEN DEL DÍA ACORDADO
Los siguientes puntos del orden del día acordado se consideran de rutina o han sido revisados previamente por el Consejo y requieren poca o ninguna discusión adicional por parte del Consejo, el público o el solicitante, y el Consejo de la Ciudad tomará medidas mediante una sola moción.
Un miembro del Consejo puede solicitar que se elimine un punto del orden del día acordado y que se tomen medidas por separado. La eliminación de un punto requerirá el consentimiento de la mayoría de los miembros del Consejo presentes En caso de que se elimine un punto, el asunto se considerará inmediatamente después de la adopción del orden del día acordado.
A. Actualización anual del plan de los servicios públicos de la Ciudad para la mitigación de incendios forestales
Adoptar una resolución que apruebe el plan de los servicios públicos para la mitigación de incendios forestales (WMP) de 2025 y verifique el cumplimiento del WMP con los códigos estatales.
B. Aceptación del proyecto de la subestación de bomberos de North Village Adoptar una resolución que acepte el proyecto de la subestación de bomberos de North Village como finalizado y autorice al personal a presentar un aviso de finalización en la Oficina de Registro del Condado.
C. Lista de proyectos que se financiarán con el proyecto de ley 1 del Senado - "Ley de reparación de caminos y responsabilidad funcional"
Adoptar una resolución en la que se enumeren los proyectos para el año fiscal 2025-26 que se financiarán con el proyecto de ley 1 del Senado - "Ley de reparación de caminos y responsabilidad funcional".
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D. Modificación del acuerdo de BloodRoot Ramble
Adoptar una resolución que modifique un acuerdo de tres años con Reeve Wines para el evento de BloodRoot Ramble en el campus del Centro Comunitario de Healdsburg de 2025 a 2027 y que autorice al Administrador de la Ciudad a firmar la modificación.
E. Adjudicación de la licitación para las mejoras del sistema de agua en Grant Street Adoptar una resolución que adjudique condicionalmente el proyecto de mejoras del sistema de agua en Grant Street a Precision Excavating and Grading, Inc. por la cantidad de $240,473.81, que autorice al Administrador de la Ciudad a celebrar el contrato y a negociar y aprobar órdenes de modificación del contrato hasta un 20% del importe original del mismo, y que modifique el presupuesto aprobado para el año fiscal 2024- 2025.
F. Aprobación de las minutas
Por moción, aprobar las minutas de la reunión ordinaria del 16 de septiembre de 2024, y las minutas de la reunión ordinaria del 7 de octubre de 2024.
G. Una ordenanza que designa las zonas de gravedad de riesgo de incendio en el Área de Responsabilidad Local
Aprobar una ordenanza del Consejo de la Ciudad de Healdsburg que designe las zonas de riesgo de incendio en el Área de Responsabilidad Local (LRA).
H. Revisión y adopción del informe final del mapa adoptado de la ciudad de Healdsburg de conformidad con el Código Electoral, Sección 21130(f) Por moción, revisar y adoptar el Informe Final Adoptado de la Ciudad de Healdsburg de conformidad con la Sección 21130(f) del Código Electoral.
7. AUDIENCIAS PÚBLICAS
Ninguno.
8. ASUNTOS PENDIENTES
A. Revisión del presupuesto del tercer trimestre del año fiscal 2024-25 a 31 de marzo de 2025
1. Recibir una presentación sobre las finanzas de la Ciudad para el año fiscal 2024-25 hasta el 31 de marzo de 2025; y
2. Adoptar una resolución que apruebe una modificación del presupuesto del año fiscal 2024-25.
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B. Revisión del diseño esquemático de la fase 1 del parque Laura Fish Somersal Aprobar el diseño esquemático de la fase 1 del parque Laura Fish Somersal y ordenar al personal que proceda a preparar un contrato para el desarrollo del diseño, los planos de construcción y el apoyo a la licitación.
9. NUEVOS ASUNTOS
A. Selección de la flor, planta o árbol oficial de la Ciudad Analizar las recomendaciones del Club de Jardinería de Healdsburg sobre las opciones para una flor, planta o árbol oficial de la Ciudad y, mediante moción, ordenar al personal a preparar una resolución que nombre la flor, planta o árbol oficial de la Ciudad, que se aprobará en una próxima reunión del Consejo de la Ciudad.
B. Lista de proyectos de prioridad de SCTCA
Proporcionar orientación al personal sobre los cinco proyectos prioritarios que se presentarán a la SCTCA para el próximo programa de financiación del ciclo 2.
10. INFORMES DEL CONSEJO SOBRE ASUNTOS DE INTERÉS OCURRIDOS DESDE LA ÚLTIMA REUNIÓN ORDINARIA/INFORMES DE REEMBOLSO DE GASTOS
11. SE CIERRA LA REUNIÓN DEL CONSEJO MUNICIPAL/RSA
12. FUTUROS ASUNTOS DEL ORDEN DEL DÍA
A. Puntos futuros del orden del día para 2025
SB 343 - DOCUMENTOS RELACIONADOS CON LOS ÓRDENES DEL DÍA DE SESIONES ABIERTAS: Cualquier escrito o documento que se entregue a la mayoría del Consejo de la Ciudad/Consejo de la Agencia Sucesora a la de Reurbanización en relación con cualquier punto de este orden del día después de la publicación de este orden del día y que no esté exento de divulgación, estará disponible para su revisión por parte del público en la Oficina del Secretario de la Ciudad, ubicada en City Hall, 401 Grove Street, Healdsburg, durante el horario laboral normal. Si en la reunión se ponen materiales complementarios a disposición de los miembros del Consejo de la Ciudad/Consejo de la Agencia Sucesora a la de Reurbanización, habrá una copia de dichos materiales disponible para su revisión por parte del público en City Hall Council Chambers, 401 Grove Street, Healdsburg, CA 95448.
Estos escritos estarán disponibles en formatos alternativos apropiados a petición de una persona con discapacidad, tal y como exige la Ley de Estadounidenses con Discapacidades.
Orden del día de la reunión ordinaria del Consejo de la Ciudad/RSA 19 de mayo de 2025
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ADAPTACIONES PARA PERSONAS INCAPACITADAS: La Ciudad de Healdsburg hará adaptaciones razonables para las personas con necesidades especiales debido a incapacidades.
Por favor, comuníquese con Raina Allan, Secretario de la Ciudad, en Healdsburg City Hall, 401 Grove Street, Healdsburg, California, 431-3317, al menos 72 horas antes de la reunión, para asegurarse de que se hagan las adaptaciones necesarias.
CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY
OF HEALDSBURG RECOGNIZING THE MONTH OF MAY
2025 AS AFFORDABLE HOUSING MONTH IN THE CITY OF
HEALDSBURG
WHEREAS, the month of May is recognized as National Affordable Housing Month; and WHEREAS, affordable housing is essential for creating stable, healthy, and vibrant communities, and plays a crucial role in addressing poverty and inequality; and WHEREAS, every individual deserves a safe, decent, and affordable place to call home, regardless of their income or background; and
WHEREAS, the strength of the Healdsburg community and economy depends on providing access to housing options that allow current and future residents of all income levels and ethnicities to live where they work; and
WHEREAS, the City of Healdsburg Housing Element calls for an increase in deedrestricted affordable housing, the optimization of affordable housing production, and the expansion of affordable housing incentives; and
WHEREAS, the City of Healdsburg is committed to providing access to affordable housing for all its residents and has adopted policies and programs to increase the production of affordable housing and expand access to affordable homeownership opportunities; and WHEREAS, Affordable Housing Month provides an opportunity to recognize the critical importance of affordable housing, raise awareness about the need for affordable homes, and highlight the work of organizations and individuals dedicated to increasing access to affordable housing for all members of our community; and
WHEREAS, the City encourages the public to join in the recognition of the importance of affordable housing in our community during Affordable Housing Month.
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg hereby recognizes the month of May 2025 as Affordable Housing Month in the City of Healdsburg.
DATED: May 19, 2025
SO ORDERED:
Evelyn L. Mitchell, Mayor
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Attachment: Afforable Housing Month - 2025 (4865 : Affordable Housing Month Proclamation)
CITY OF HEALDSBURG
PROCLAMATION
A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG DECLARING THE MONTH OF MAY 2025 AS
JEWISH AMERICAN HERITAGE MONTH IN THE CITY OF
HEALDSBURG
WHEREAS, Jewish Americans have been an important part of the American story and have greatly contributed to all areas of American life and culture since our nation’s earliest days; and WHEREAS, on April 20, 2006, the Federal Government proclaimed May as Jewish American Heritage Month, stating, “As a nation of immigrants, the United States is better and stronger because Jewish people from all over the world have chosen to become American citizens,” and, since then, proclamations in support of Jewish American Heritage Month have been made by Presidents of the United States annually; and
WHEREAS, generations of Jews have fled to the United States in search of a better life for themselves and their families, and these immigrants made invaluable contributions in support of equality and civil rights through their leadership and achievements; and WHEREAS Jewish Americans are racially, ethnically, socially, politically and economically diverse, with approximately 12-15 percent of Jews in the United States being individuals of color; and WHEREAS, in recent years, Jewish Americans have increasingly experienced antisemitism, including but not limited to physical attacks, vandalism, verbal and physical harassment, and hateful comments posted on social media; and
WHEREAS, Healdsburg shares an obligation to condemn and combat antisemitism wherever it exists, to include Jewish Americans in all facets of civic life, and to stand with the Jewish American community against hatred or bigotry in our city and country; and WHEREAS, there is a need for education and policies that are culturally competent when describing, discussing, or addressing the impacts of being Jewish in all aspects of American society, including discourse and policy; and
WHEREAS we celebrate the rich and diverse heritage of the Jewish American community, including those who live, work and play in Healdsburg.
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Healdsburg declares the month of May 2025 as Jewish American Heritage Month in the City of Healdsburg.
DATED: May 19, 2025
SO ORDERED:
_______________________________
Evelyn L. Mitchell, Mayor
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Attachment: Proclamation (4875 : Jewish American Heritage Month Proclamation)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: Annual update to the City's Utility Wildfire Mitigation Plan PREPARED BY: Patrick Fuss, Acting Utility Director
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):
Adopt a Resolution approving the 2025 Utility Wildfire Mitigation Plan (WMP) and verifying the WMP's compliance with state codes.
COMMUNITY ENGAGEMENT/OUTREACH:
The City’s currently adopted and approved Utility Wildfire Mitigation Plan (WMP) is posted on the City’s website along with other information regarding wildfire preparedness.
BACKGROUND:
The City owns and operates an electric distribution system for the benefit of the community. In doing so, the primary goals of the City’s Electric department are safety, reliability, and reasonable electricity rates. Given the recent and catastrophic wildfires in California, the State Legislature passed Senate Bill (“SB”) 901 (Dodd) in September 2018. SB 901 amends sections of the State code.
In compliance with state code, City staff reviewed and updated the 2024 WMP and created the 2025 WMP. The 2025 WMP is consistent with past WMPs but includes some specific topics to lower the risk of utility caused wildfires. As required by law, the WMP considers a range of topics to mitigate the potential threat of wildfires ignited by utility equipment. The areas of consideration are intended to help guide the development of various utility programs, standards, policies, and procedures that when implemented have a measurable effect at lowering the risk of utility caused wildfires. The Plan is iterative by design and the annual updates allow for the incorporation of new and evolving utility best practices.
There are several specific sections required to be considered and/or addressed to mitigate utility caused wildfires. These items include the following:
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A. Wildfire Mitigation Plan Areas of Responsibility
B. Objective of the Wildfire Mitigation Plan
C. Overview of Preventative Strategies and Programs
D. Key Performance Metrics
E. Previous metrics related to wildfire
F. Disabling Reclosers & De-Energization
G. Customer Notification Procedures
H. Vegetation Management Program
I. Wildfire Inspection Program
J. Wildfire Risks
K. Identification of Areas of Higher Risk
L. Methodology for Identifying Enterprise-Wide Safety and Wildfire Risks M. Process for restoring power after de-energization
N. Wildfire Process & Procedure
Included with the first WMP, the City developed five metrics to track to measure and evaluated the effectiveness of the WMP. These measures included ignition caused by utility equipment, inspection records and maintenance, vegetation maintenance, overhead equipment failures, and outage response time. In the 2025 WMP a brief discussion of the metric describes the outcomes of the City’s efforts to reduce wildfires. The table below summarizes this discussion.
METRIC OUTCOME
1: Ignition Caused by Utility Equip. No ignitions of vegetation were caused by City utility equipment during calendar year 2024.
2: Inspection Records & Maintenance All inspections were completed prior to July 2024 with priority maintenance being completed within
three months of the inspections.
3: Vegetation Maintenance The City’s tree contractor completed, and City staff confirmed clearance of, the annual trimming before
June 30, 2024. One vegetation related primary
outages occurred within calendar year 2024, versus
five vegetation outage in the previous year. The
decrease is largely attributed to fewer winter storms
of 2024 versus the winter of 2023.
4: Overhead Equipment Failures Four equipment failures occurred during calendar year 2024, four of those failures were in the high fire threat area.
5: Outage Response Time Outage response time (time to first switching operation) ranged from a low of six-minutes to high
of 98-minutes with an average response time of 46-
minutes. This is better than the previous year but
may be due to a number of outages occurring during
normal business hours. To lower this average prestaging of qualified electrical workers may be needed.
6: System Reliability Indices Systemwide reliability indices track the reliability of
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the City’s electric system and over time can indicate
trends in either improving or worsening reliability.
A more reliable system (lower numbers) will have
fewer outages and therefore fewer instances of
arcing (faults) that could spark a wildfire. In 2024,
System Average Interruption Duration Index was
49.56, up from 11.34 in 2023; System Average
Interruption Frequency Index was 0.64, up from
0.08 in 2023. In 2024 two large outages, both
affecting more than 1,000 customers, occurred due
to animals. These two outages represented over 97%
of customer outage minutes during calendar year
2024
The 2024 WMP is attached with this staff report as Exhibit A to the Resolution. It includes policies and procedures the City has had in place for many years as well as some new suggestions to be implemented over the coming season. The WMP includes procedures such as blocking of reclosing devices during red-flag warnings, installation and use of fire safe equipment (CAL-FIRE approved), plans to de-energize certain areas of the City’s electric system, should the need arise during periods of low humidity and abnormally high winds, and the need to increase the amount of undergrounding within the fire-threat areas.
Completion of the 2025 WMP and adoption during a regularly scheduled public meeting complies with the requirements of the State’s code. On an annual basis the WMP will continue to be reviewed and revised as necessary to improve upon the City’s ability to mitigate the risk of utility caused wildfires. Additionally, if staff determines the need to implement new procedures or methods to reduce the risk of utility caused wildfires those procedures and methods will be implemented prior to the next annual review.
ENVIRONMENTAL STEWARDSHIP:
By their nature, uncontrolled wildfires release an immense amount of greenhouse gases (“GHG”) into the atmosphere. The WMP is intended to reduce the risk of wildfires and therefore will have a positive impact upon the environment by lessening the potential of wildfire and associate GHG emissions.
ALTERNATIVES:
The City Council could choose not to approve the WMP and provide further direction to staff.
FISCAL IMPACT:
No additional budget appropriations are necessary for the recommended actions. Programs and staffing identified within the WMP are already contemplated by the Electric Fund’s approved budget. If new capital improvements projects or policies are required, staff will bring those projects and policies back to Council at a later date.
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ENVIRONMENTAL ANALYSIS:
Pursuant to California Environmental Quality Act (“CEQA”) and Title 14, the California Code of Regulations, Section 15378(b) (2), continued administrative actions do not qualify as a “Project”. Therefore, no further CEQA or environmental review is required.
ATTACHMENT(S):
Resolution
Exhibit A 2025 Wildfire Mitigation Plan
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CITY OF HEALDSBURG
RESOLUTION NO. ___ - 2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE 2025 UTILITY WILDFIRE MITIGATION PLAN (WMP) AND VERIFYING THE WMP’S COMPLIANCE WITH STATE CODES
WHEREAS, the City of Healdsburg owns and operates a local publicly owned electric utility; and
WHEREAS, in recent years several catastrophic wildfires within Northern California have had a significant and negative impact on the people of California; and WHEREAS, in response to these wildfires, the State Legislature passed Senate Bill 901 (SB901) which, among other things, amended Public Utility Code (PUC) 8387; and WHEREAS, the amended PUC requires publicly owned electric utilities, on an annual basis, to develop utility wildfire mitigation plans with the intent of reducing the risk of utility caused wildfires; and
WHEREAS, staff completed the City’s 2025 Utility Wildfire Mitigation Plan (“WMP”) and Council considered the WPM on May 19, 2025, during a regularly scheduled public meeting; and WHEREAS, continued administrative actions do not constitute a project under California Environmental Quality Act (“CEQA”) guidelines and are therefore exempt from further environmental review.
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Healdsburg does hereby:
1. Find that continued administrative actions are exempt from CEQA and no further environmental review is required.
2. Approve the 2025 Utility Wildfire Mitigation Plan (WMP) attached as Exhibit A and verify the plan complies with all applicable rules, regulations, and standards.
PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg, this 19th day of May 2025, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, the City Clerk
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Attachment: Resolution (4751 : 2025 Utility Wildfire Mitigation Plan Update)
UTILITY WILDFIRE
MITIGATION PLAN
(REVISED FOR CALENDAR YEAR 2025)
Healdsburg Electric Department
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Table of Contents
Executive Summary.......................................................................................................................................3 Wildfire Policy Statement.............................................................................................................................4 Purpose of Wildfire Mitigation Plan .............................................................................................................4 Wildfire Mitigation Plan Components (PUC Section 8387) ..........................................................................5 Wildfire Mitigation Plan Areas of responsibility [PUC-8387 (b)(2)(A)].....................................................5 Objective of the Wildfire Mitigation Plan [PUC-8387 (b)(2)(B)] ...............................................................5 Overview of Preventative Strategies and Programs [PUC-8387 (b)(2)(C)] ...............................................6 Key Performance Metrics [PUC-8387 (b)(2)(D)] .......................................................................................9 Previous metrics related to wildfire [PUC-8387 (b)(2)(E)]......................................................................10 Disabling Reclosers & De-Energization [PUC-8387 (b)(2)(F)]..................................................................13 Customer Notification Procedures [PUC-8387 (b)(2)(G)] .......................................................................13 Vegetation Management Program [PUC-8387 (b)(2)(H)].......................................................................14 Wildfire Inspection Program [PUC-8387 (b)(2)(I)] ..................................................................................15 Wildfire Risks [PUC-8387 (b)(2)(J)]..........................................................................................................16 Identification of Areas of Higher Risk [PUC-8387 (b)(2)(K)]....................................................................18 Methodology for Identifying Enterprise-Wide Safety and Wildfire Risks [PUC-8387 (b)(2)(L)] .............18 Process for restoring power after de-energization [PUC-8387 (b)(2)(M)] .............................................19 Wildfire Process & Procedure [PUC-8387 (b)(2)(N)]...............................................................................19 APPENDIX A – HEALDSBURG’S HIGHER FIRE THREAT DISTRICT (CPUC APPROVED 8/19/2021)................21 APPENDIX B – LOCAL WILDFIRE HISTORY ...................................................................................................22 APPENDIX C – DISTRIBUTION LINES WITHIN FIRE THREAT AREAS .............................................................23 APPENDIX D – AREAS LIKELY TO BE IMPACTED BY PSPS.............................................................................24
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Executive Summary
Established in 1899, Healdsburg’s electric department has and continues a historical trend of providing safe, reliable, and affordable electric service to Healdsburg’s residents and businesses.
Healdsburg’s Electric Department is owned by the community and governed by Healdsburg’s City Council. This arrangement provides direct local control of the operation and management of the City’s electric utility, resulting in utility services that are responsive to community needs and priorities.
The risk of wildfire continues to be a top concern for the entire state of California. The increased risk of devastating wildfires coupled with increased housing within and adjacent to wildland urban interfaces (WUI) requires the City’s electric utility to continually rethink past operational procedures, construction standards, and develop new ways to improve upon Healdsburg’s record of safe and reliable electric service.
In response to an increasing number of devastating wildfires, Public Utility Code (PUC) 8387 requires publicly owned utilities, such as Healdsburg, to annually prepare and present a wildfire mitigation plan (WMP). Through the WMP, publicly owned utilities can track and monitor construction, maintenance, and operational practices that reduce the risk of utility caused wildfires.
As required by PUC 8387 each WMP includes several key components that are foundational to reducing the risk of utility caused wildfiresincluding developing plansto contact critical customers such as police, fire, hospitals, and communication service providers. The WMP also measures past performance through key indicators to identify and correct deficiencies of the WMP, construction practices, and/or operating procedures.
This document is the City of Healdsburg’s wildfire mitigation plan and provides City staff with a guideline to implement and track efforts intended to reduce utility caused wildfires. The WMP is not a comprehensive study of the mitigation of wildfires in general, a study of climate change, nor is this plan to respond to and recover from the impacts of wildfires upon electric infrastructures.
Those focused studies are left for other bodies of work to allow this document to serve it intent and focus on the mitigation of utility caused wildfires.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Wildfire Policy Statement
It shall be the policy of the City Council of the City of Healdsburg and Healdsburg’s Electric Department to construct, maintain, and operate electrical lines and equipment within high fire threat areas in a manner that reduces the risk of utility caused wildfires while maintaining a high level of system reliability.
Purpose of Wildfire Mitigation Plan
The City of Healdsburg’s electric service area includes areas considered to be of a high fire threat as identified by the CPUC High Fire Threat Districts (HFTD) and CalFire’s Fire Hazard Severity Zones (FHSZ). In general, these areas align closely with the Healdsburg’s Wildland Urban Interface (WUI) and are generally described as the areas on and around Fitch Mountain, the Healdsburg Ridge, and the northernmost portions of the City’s service territory. CalFire’s recent update of FHSZ has identified additional risk areas just outside of Healdsburg, but containing powerlines owned and operated by the City, near the Corporation Yard, Magnolia Lift Station, and the Water Reclamation Facility. Although the CPUC has not updated the HFTD and the obligations for Publicly Owned Utilities, City staff will use CalFire’s updated FHSZ maps to inform decisions on construction and operations for Healdsburg’s electric system.
The CPUC defined HFTD and CalFire’s FHSZ cover roughly one-third of the City’s entire service territory. Within this area, the City owns and operates roughly 21 miles of underground primary conductor and 7 miles of overhead primary conductor. Line protection devices that protect overhead and underground primary lines in this area include three feeder breakers, five linereclosers, and numerous fused cutouts.
The City’s Electric Department takes appropriate actions to help city electric customers prevent and respond to the increasing risk of wildfires. In its role as a public agency, Healdsburg closely coordinates with other local safety and emergency officials to help protect against fires and respond to emergencies. In its role as a utility, Healdsburg follows applicable design, construction, operation, and maintenance requirements to reduce risks associated with its electric system. This Wildfire Mitigation Plan describes the safety and operational measures Healdsburg follows to reduce the risk of utility caused wildfires. To be clear, the WMP is not intended to be a final set of directions for the City’s Utility Department staff. The intent of this document is to create a framework for ever-improving policies, procedures, and metrics that lower the risk of utility caused wildfires. Over time and as warranted, the WMP’s policies and procedures will be reviewed, updated, and incorporated into this document with the goal of implementing effective and responsible wildfire mitigation measures that best fit Healdsburg’s needs.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Wildfire Mitigation Plan Components (PUC Section 8387)
The City’s WMP is organized consistent with the listed consideration of the PUC 8387. Areas of consideration are shown below and are used to develop the key elements that frame the City’s wildfire mitigation plan.
Wildfire Mitigation Plan Areas of responsibility [PUC-8387 (b)(2)(A)] The City’s Electric Department is governed by Healdsburg’s City Council, managed by Healdsburg’s City Manager and Electric Director with day-to-day operations handled by the City’s Electric Operations Superintendent.
The City Council is the governing body for the City of Healdsburg and Healdsburg’s Electric Department, approving utility policies and utility expenditures such as wildfire mitigation efforts.
The wildfire mitigation plan is implemented by the City’s Electric Operations Superintendent with oversight provided by the Electric Director and City Manager. Due to the small size of Healdsburg’s Electric Department, the Electric Operations Superintendent is responsible for the implementation of many aspects of the plan (inspections, tree trimming, SOPs, etc.). To implement the WMP the superintendent relies on his experience and knowledge of the system and the qualified electrical workers that report to him.
Objective of the Wildfire Mitigation Plan [PUC-8387 (b)(2)(B)] The main objective of the Plan is to reduce the risk of utility caused wildfires. To achieve this objective, various industry best practices, policies, procedures, and system improvements are reviewed and implemented if they be applicable to the Healdsburg community and Healdsburg’s electric distribution system. Additionally, the WMP is intended to track the progress and effectiveness of past practices implemented by previous versions of the WMP. This selfassessment is critical to ensuring that the actions of the WMP effect the intended goal of reducing utility caused wildfires. Healdsburg’s Electric Department staff will assess the merits of the WMP Healdsburg City Council
(five member body)
City Manager
Electric Director
Electric Operations
Superintendent
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) and modifications based upon new information and applicable utility best practices. A key objective of the WMP is to annually identify cost-effective measures that produce the same or improved results in reducing wildfire risk.
Overview of Preventative Strategies and Programs [PUC-8387 (b)(2)(C)] New and existing strategies and programs will be used to mitigate the risk and impact of utility caused wildfires. These programs rely heavily on adequate staffing levels to implement new construction standards, perform prudent and timely maintenance, and/or complete pro-active replacement of targeted utility equipment. Healdsburg’s primary strategies and programs are listed below and are discussed further throughout this document.
Vegetation Management – The City’s existing vegetation management program (tree trimming) follows the CPUC’s General Order (GO95) requirements for vegetation clearance from electric powerlines. Through the WMP, the existing vegetation management program will be continually reassessed and enhanced where needed to further mitigate utility wildfire risk. Specifics of the City’s vegetation management program is discussed further within this document.
Public Education and Notification – Public education and notification are key components of the Plan. The Plan identifies how the City informs and notifies the public on the wildfire plan and prepares the public for potential de-energizations (Public Safety Power Shutoffs) of portions of or the entire the electric system.
Situational Awareness – Situational awareness allows City staff to be informed of the status of the City’s electric infrastructure and weather conditions conducive to wildfires. City Staff rely heavily on internet weather services and technology but do not forego the value of field observations from the Electric Operations Superintendent, Qualified Electrical Workers (QEW), and other City staff. Starting in 2022, City staff enhanced recloser controls with remote indication and control to monitor system status. In addition to the Electric Department’s remote indication and control, qualified electrical workers patrol the City electric system in compliance with General Order 165 (GO165).
Routine Inspections – To ensure the City’s electric system remains in good condition the City follows GO165. These routine inspections help ensure that necessary repairs or replacements are identified and corrected in a timely manner. Needed repairs within the fire area will be prioritized and moved up in the Electric Department’s work schedule. The Electric Department’s Preventative Maintenance and Inspection Program guides staff in the assessment of City electric facilities and will be continually reviewed and revised to incorporate utility best practices.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) System Hardening - At the time of reconstruction, the City constructs overhead facilities to meet or exceed CPUC General Order No. 95 (GO 95). Following or exceeding current GO 95 standards helps to ensure that the City’s facilities are safe and reliable. Specifically, the City increases pole strength requirements beyond those required by CPUC’s GO 95 safety factors (safety factor of 3.0 for existing poles and 4.4 for new/replacement poles). In addition to the increased pole strength, the City has proactively replaced weaker copper conductors to lessen the risk of overhead conductors falling during wind events.
Increased Overhead Conductor Spacing - Overhead conductors can increase the risk of utility caused wildfire. To mitigate that risk, in 2018 Healdsburg staff spoke with a provider supplying covered overhead conductor to assess the value of installing covered conductor in areas of higher fire risk. In that review, the City found that covered conductors are heavier requiring stronger and larger diameter wood utility poles, are subject to the same preventative tree trimming/removal requirements, and that if tree wire falls to the ground line-protection devices may not trip (de-energize) the line in an expedient manner. As such, the City will continue its policy of increasing conductor spacing and increased tree trimming requirements.
Increased tree clearance and increasing the spacing between overhead wires is a best practice to reduce tree caused power outages. To further prevent wildfire and power outages the City uses covered jumpers, wildlife guards, and other protective coverings at equipment locations.
These coverings minimize wildlife and tree caused outages at equipment locations where conductors and equipment lead-wires have less spacing.
Use of Non-Expulsion Fuses – The use of non-expulsion fuses can reduce the risk of utility caused wildfire by significantly reducing sparks created when a fuse operates (blows). City staff have replaced legacy expulsion fuses within the HFTD with non-expulsion fuses. New construction within the HFTD will use non-expulsion fuses. With the expansion of CalFire’s FHSZ maps, City staff will evaluate the need for additional replacement of existing expulsion fuses with non-expulsion.
Elimination of Split Bolt Connectors – The use of split bolt connectors creates system reliability issues and can be an ignition source for wildfires. To mitigate this risk, the City has prohibited the use of split bolt connectors throughout the City’s electric system and actively removed split bolt connectors found within high fire threat areas.
CAL FIRE Approved Lightning Arrestors – Lightning arrestors are used to limit the damage caused by lightning strikes to or near utility equipment. While a lightning arrestor can protect conductors and equipment many times over, in some cases a lightning arrestor will catastrophically fail emitting sparks. To limit the risk of these sparks igniting a wildfire, in 2021 the City replaced existing lightning arresters with CAL FIRE approved lightning arrestors within high fire treat areas. Future installations and replacements will be CAL FIRE approved lightning arrestors. As with replacement of expulsion fuses noted above, staff will evaluate the expanded areas of CalFire’s FHSZ maps.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Operational Procedures - The safe operation of the City’s electric system helps lessen the risk of utility caused wildfires. As a standard practice, the City adjusts system protection settings during red-flag warnings (periods of forecasted high winds and low humidity) and is researching additional field practices (vegetation management, patrols, increased afterhours staffing) to lessen the risk of wildfire. During red-flag warnings the City will revise existing work practices and work locations to further reduce the risk of wildfire. These practices center on limitations of work and stocking work vehicles with wildland water packs during weather conditions conducive to wildfire but include other preventive measures such as increased inspections.
Capital Improvements – As identified by the Electric Director and department staff, Capital improvements will be recommended through the City’s 5-year Capital Improvement Program (CIP) and other budgeting processes. This budgeting process occurs at least once every two years, but new projects can be presented to the City Council sooner if required.
Recommendations for system wildfire mitigation measures will be based upon their ability to reduce wildfire risk in a cost-effective manner. Past projects have included reconductoring to remove weak #6 copper overheads wires, pole replacements, replacement of expulsion fuses, replacement of self-protected transformers, lightning arrestor replacements, replacement of field recloser controls to provide Supervisory Control and Data Acquisition (SCADA) improving wildfire protection, and the replacement of feeder breakers to improve wildfire protection and provide SCADA.
An undergrounding project, within the CPUC HFTD and CalFire’s FHSZ, is funded within the current budget cycle. This project will eliminate roughly 3,400 feet of overhead high-voltage conductor and associated equipment. Additionally, electric department staff continues to develop construction standards and City policies that reduce the risk of utility caused wildfire through the acceleration of undergrounding. Future standards could strengthen and clarify the undergrounding of services when significant remodeling or development occurs and the prohibition of any new overhead power lines within the HFTD.
Staffing & Staff Training – The City will not be able to reduce the risk of wildfire without qualified and experienced staff. Further, electric department staffing must be maintained at appropriate levels with adequate training to maintain staff knowledge and preparedness. This may include cross training to build redundancies within the department and from time-to-time succession planning for known and pending retirements. Additionally, short briefings (tailboards) will be had with staff ahead of weather events forecasted to contain a combination of conditions that favor the rapid spread of wildfire. With a recent rate increase, staff included funding to allow for succession planning for staff nearing retirement. However, other departmental cost increases are competing for these dollars. In most cases this succession planning will require the early and successful recruitment and placement of new staff to allow a reasonable transition period. Additionally, the City will need to consider funding additional positions within the Department to improve wildfire preparedness and remain ahead of regulatory requirements.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Wildfire Preparedness, Response, and Recovery – To minimize the chaotic nature typical of any emergency, this plan outlines necessary steps to prepare, respond, and recover from weather events conducive to wildfire. Throughout the year these procedures will be reviewed and revised as needed to improve the City’s ability to reduce the risk of utility caused wildfires.
Key Performance Metrics [PUC-8387 (b)(2)(D)]
The purpose of the Plan is to reduce wildfire caused by utility equipment and the incident rate of utility caused wildfires as a primary metric. However other metrics exist to determine if the risk of wildfire mitigation is being reduced. Five primary metrics are identified below and will be used to measure the effectiveness of the City’s wildfire mitigation efforts.
Metric 1: Ignitions caused by Utility Equipment
This metric will be tracked by City staff and reported annually. For the purposes of this plan and the annual reporting, an ignition caused by City owned utility equipment is a sustained ground fire of combustible vegetation. To be tracked by the City, staff must have knowledge of the ignition and will track (at a minimum) the date, time, location, and equipment involved for each ignition.
Metric 2: Inspection Records & Maintenance
System inspections and timely maintenance are leading methods to improve safety and system reliability. Inspections of overhead lines in the fire threat areas will begin in the spring of each year. Needed maintenance or repairs identified during these inspections will be tracked and given priority in the work schedule with higher priority repairs moved up in the Electric Department’s work schedule. Each identified maintenance task or repair will be reported annually.
Metric 3: Vegetation Maintenance
Throughout the year, the City maintains proper vegetation clearance from utility lines by contracting with qualified high-voltage tree trimmers and at times augments this work with City staff. Under the terms of the contract, the contractor is required to report their work plan to the City and ensure that proper vegetation clearance from powerlines is met at all times.
Vegetation management performed within the high fire threat areas will be tracked throughout the year and reported annually.
Metric 4: Overhead Equipment Failures
Failure of overhead electric utility equipment can be a source of wildfire ignitions. Therefore, the rate of failures of overhead electric equipment, within the high fire threat areas, will be tracked and reported on an annual basis. Any patterns that emerge will be used to proactively replace utility owned equipment.
Metric 5: Outage Response Time
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Utility response time to power-outages and other service-calls is a measurable metric that indicates the City’s response time to mitigating unsafe conditions related to electric utility equipment. To track and gauge response time, staff’s after-hours response time to poweroutages or City owned equipment failures will be recorded throughout the year. Staff response time, from the time of the first call for service to the time they arrive on site, will be tracked for every confirmed power outage and reported annually. This metric will be used to determine the need for afterhours staffing during extreme weather events.
Metric 6: System Reliability
The inclusion of systemwide reliability indices will track the total number of unplanned primary outages per year, the System Average Interruption Duration Index (SAIDI), and the System Average Interruption Frequency Index (SAIFI). With each outage, there is a chance for arcing that may result in ignition of vegetation. Tracking these reliability indices will help to understand trends in the occurrence of outages. A higher occurrence of outages may indicate a higher risk for utility caused wildfires.
Previous metrics related to wildfire [PUC-8387 (b)(2)(E)] PUC 8387 requires consideration of how previous versions of the WMP’s metric have informed the current WMP. Metrics are compared below.
Metric 1 Ignition Caused by Utility Equipment: During the 2023 calendar year there were no known vegetation ignition.
WMP Year Date Equipment &
Location
Description of Cause
2020 no utility related wildfires
2021 no utility related wildfires
2022 9/26/2022 R-03
S. Fitch Mtn Rd
Bird stored acorns within wildlife
bushing covers. This caused tracking
across the bushings and eventually
melted the covers. Melted covers
caused a pole fire which started a
small vegetation fire.
2023 no utility related wildfires
2024 no utility related wildfires
Metric 2 Inspection Records & Maintenance: To prepare for the wildfire season Electric Department staff completed several different inspections in 2024. These inspections include visual and intrusive inspections of existing facilities as well as inspections of vegetation clearance from overhead powerlines. The number of inspections are tracked through the assignment of mapping grids. Each grid covers roughly 34 acres and depending upon the existing construction within, a grid may have more or less overhead facilities requiring inspections. To balance workloads from
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) year to year, the number of grids are assigned based upon the equipment within and inspection timelines for that equipment type. The table below provides a summary of the inspections completed since 2020.
Type of
Inspection
(Fire Area)
2020 Grids
Due
2020 Grids
Complete
2021 Grids
Due
2021 Grids
Complete
2022 Grids
Due
2022 Grids
Complete
2023 Grids
Due
2023 Grids
Complete
2024 Grids
Due
2024 Grids
Complete
Overhead
Visual
Inspections
56 56 54 54 54 54 54 54 54 54
Overhead
Detailed
Inspections
8 8 3 3 38 38 5 5 6 6
Vegetation
Clearance
56 56 54 54 54 54 54 54 54 54
Wood Pole
Intrusive
Inspections
3 3 0 0 30 30 7 7 31 31
From the inspections, maintenance tags were created for any issues found. Tags are prioritized based upon asset condition and whether the asset is located within the HFTD.
Metric 3: Vegetation Maintenance: The City’s standard is to maintain vegetation clearance throughout the year. Therefore, trimming within the fire area happens continuously. To confirm proper clearance throughout the year inspections are also performed on a frequent basis. This year’s contract period ended June 30, 2024 with a new 12-month contract beginning July 1, 2024.
At the end of the initial contract vegetation was confirmed to have the required clearance. One vegetation related primary outages occurred within calendar year 2024, versus five vegetation outage in the previous year. The decrease is largely attributed to fewer winter storms of 2024 versus the winter of 2023.
Calendar
Year
Date Equipment &
Location
Cause Detail
2020 no vegetation related outages
2021* 12/15/2021 Fuse 144 – Hasset
Lane
Tree fell through line during December
wind event
2022* 4/16/2022 Fuse 54 – S. Fitch
Mtn
tree limb broke-off and blew into the line
2023 1/7/2023 Fuse 145 Reed Ct Winter storm, tree limb fell and broke pole
2023* 1/14/2023 Fuse 76 N Fitch
Mtn
Winter storm, live oak fell into phone line
2023 2/21/2023 Fuse 131 Grant Ave Wind blew branch into line 2023* 2/21/2023 Fuse 44 University Wind blew branch into line
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) 2023 6/21/2023 Fuse 61 W. Grant St Branch broke out of redwood 2024 2/4/2024 Fuse 87
836 University
Tree limb in line due to winter wind storm
*Indicates vegetation related primary outages that occurred within the HFTD.
Metric 4: Overhead Equipment Failures: Five equipment failures resulting in outages from the transformer level up to primary level outages occurred during calendar year 2024. It is note worth that, again in 2024, several failures of Fault Tamer fuse links occurred but they only impacted individual transformers and not the primary system. These failures appear to be a result of manufacturing defects and City staff continue to monitor for additional failures. Two of the equipment failures where from underground cable, protected by non-expulsion fuses.
Calendar Year Equipment
Failures Systemwide
Failures within
Fire Area
2020 3 0
2021 5 0
2022 3 0
2023 5 4
Metric 5: Outage Response Time: Response time (time to first switching operation) for primary level outages ranged from 43 to 50-minutes with an average response time of 46-minutes. In 2024, the tight range of response time is due to several outages occurring during normal staffing hours when electric crews are within the City. 2024 average response time is improved from last year due to fewer afterhours outage. Consideration of pre-staging qualified electrical workers ahead of significant fire-weather is warranted.
Calendar Year Response Time
Range (min)
Average
Response Time
(min)
2020 17-60 41
2021 30-75 52
2022 6-58 31
2023 20-104 61
2024 43-50 46
Metric 6: System Reliability: The inclusion of systemwide reliability indices allows the tracking the total number of unplanned primary outages per year, the System Average Interruption Duration Index (SAIDI), and the System Average Interruption Frequency Index (SAIFI). A more reliable system (lower numbers) will have fewer outages and therefore fewer instances of arcing (faults) that could spark a wildfire. The data below is for unplanned primary level outages throughout the City’s distribution system, including major events. Transmission and secondary level outages are excluded from this data. Calendar year 2024’s number of outages remained at five for the year but included fewer (one) tree related outage during a winter storm event. In 2024 two large outages, both affecting more than 1,000 customers, occurred due to animals. These two outages represented over 97% of customer outage minutes during calendar year 2024. One of these large outages
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) occurred during a period of elevated wildfire risk. The lack of reclosing and requirement to thoroughly patrol the high-voltage lines prior to re-energizing increased the duration of outage.
Year Total
Customers
No. of
Outages SAIDI SAIFI
2019 5959 5 8.37 0.05
2020 5971 5 13.76 0.05
2021 6020 7 42.67 0.36
2022 6047 8 8.46 0.10
2023 6062 5 11.34 0.08
2024 6185 5 49.56 0.64
Disabling Reclosers & De-Energization [PUC-8387 (b)(2)(F)] As a key component of the WMP, the use of automatic reclosing on circuit breakers and line reclosers serving the HFTD and FHSZ will be disabled when the National Weather Service issues red-flag warnings affecting any portion of the City electric service territory. Additionally, during Red-Flag warnings the City will implement recloser settings that shorten the time a fault will exist (faster tripping). In general, these settings include lowering instantaneous trip settings and improving the detection of ground faults. Staff will continue to monitor these settings and look for additional utility best practices for implementation within Healdsburg’s distribution system.
For public safety, City staff may pro-actively de-energize (turn off power) all or portions of the City’s electric distribution system. De-energization of City facilities may occur due to one or more of the following conditions.
1) Upon the request of Healdsburg’s Fire Department, Healdsburg’s Police Department, CAL-FIRE or other State or local public safety agencies. 2) When energized powerlines subject to high winds or other weather or atmospheric conditions may create a substantial public safety risk. 3) When real-time information from qualified City staff indicates that high winds or wind driven vegetation or other combustible debris are threatening City owned electric utility equipment.
4) When PG&E de-energizes the City’s transmission source. The City has no control over PG&E’s decision to de-energize Healdsburg’s transmission source.
As time permits, de-energization of City owned high-voltage powerlines will be coordinated between the City Manager’s Office, Electric Department, and City Public Safety Departments. The decision to de-energize City owned powerlines will be communicated to the City Manager’s office as soon as practical.
Customer Notification Procedures [PUC-8387 (b)(2)(G)]
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Customer notification is an important component and consideration of the Wildfire Mitigation Plan. The City’s customer notification procedures starts with customer education and continues with relevant updates when weather conditions are conducive to wildfires. Customer education will be predominantly through printed material, social media, and the City’s webpage. Real-time communications leading up to and during a potential de-energization event will be predominantly through social media and other technology resources immediately available to City staff (NIXEL or other forms of reverse dialing electric customers).
Leading up to and during an event and ideally 72-hours in advance, City staff will coordinate customer notifications through the City Manager’s office, City Emergency Operations Center (EOC), or other means available to City staff at the time of the event. The City Manager, as EOC Director, or the EOC Coordinator (Fire or Police Chief) may activate the City’s Emergency Operations Plan. To provide the fastest means of notifying electric customers, the City will rely on automated phone calls and social media. Social media and automated alerts may include reverse phone calls, Facebook, NIXEL, and/or Nextdoor.
The City will make efforts to communicate with critical facility operators, such as hospitals, emergency centers, fire departments, public utilities/agencies, schools, and telecommunications providers before, during, and after any PSPS event affecting their City supplied electric service.
Communication with critical facilities will be primarily through automated phone call but operators of these critical facilities will also be encouraged to monitor the City’s Facebook page and signup for automated emergency alerts from the City.
City staff will continue to reach out to the community on an ongoing basis regarding the risks of wildfire. This will include the encouragement of City electric customers, first responders, and operators of critical facilities to update their contact information such that the City can reach them should a de-energization event need to occur.
Appendix D indicates areas of Healdsburg that have the potential for PSPS events. The graphic indicates areas affected by either transmission level PSPS events or distribution level PSPS events.
This information is based upon both the City of Healdsburg’s distribution system and information provided by PG&E regarding their distribution and transmission systems. Wildfire and PSPS customer outreach will be emphasized within areas shaded in blue.
Vegetation Management Program [PUC-8387 (b)(2)(H)]
To reduce power outages, promote safety and comply with required vegetation clearance, the City contracts with a qualified vegetation management contractor. This contractor is responsible for maintaining vegetation clearance from energized overhead conductors. The City’s clearance requirements, which meet or exceed the requirements of GO-95, apply throughout the City, not just within the HFTD. Contractors are, in general, required to meet the City’s tree clearance requirements as summarized below.
- Primary (12,000 volts) - trim to 7-feet and maintain no less than 4-feet of clearance during the contract period.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) - Secondary (480 volts and below) - trim to 3-feet and maintain no less than 1 foot of clearance during the contract period. (pole to pole configuration). - Service drop - maintain 6-inches during contract period (pole to customer weather head). - Poles and Streetlights - trim a 3-foot radius around entire length of poles and streetlights during contract period (excluding customer poles).
- Guy Wires - trim to 3 feet and maintain no less than 1 foot of clearance during the contract period. (pole to pole configuration).
- Substation – 3-feet clearance from outside of wall from ground level to top of tree. - When trimming, contractors must assume at least two-feet of line sag and at least onefoot of horizontal movement in both directions in addition to the clearances listed above.
Through the contract period, the City’s contractor is to prune and remove vegetation hazards and maintain the clearances noted above throughout the contracted period. This includes removal of dead branches overhanging primary conductors. Portions of dead, old decadent, rotten trees, or portions of trees weakened by decay or disease that may contact the line from the side or fall on the line, must be trimmed to eliminate the hazard.
With this version of the WMP, City staff plan to continue the review of clearance requirements and easements for the ability to increase clearance at the time of trimming. Additional clearance at the time of trimming may help the City further reduce outages and the frequency of trimming within the HFTD.
Wildfire Inspection Program [PUC-8387 (b)(2)(I)]
Starting each year in the month of May, a qualified City employee shall perform a visual patrol of all overhead supply wires within the HFTD (Tier 2 or 3). This patrol shall review specific items related to wildfire mitigation such as;
- Proper vegetation clearance from primary and secondary wires - Condition of wood poles, cross-arms, and other support structures - Review and prioritize pending maintenance tags within the high-fire threat areas.
Before and after a Red-Flag Warning covering a portion of the City’s service territory, City staff may perform a visual patrol of overhead primary and secondary conductors within the HFTD and FHSZ. This patrol is intended to identify vegetation clearance and/or equipment issues that can be quickly corrected before a weather event. A patrol following the Red-Flag event will document, by photo, any fallen vegetation, damaged facilities, or other potential causes of power outages.
The findings of these patrols will be recorded and reviewed by the Electric Director and Electric Operations Superintendent. The Electric Director and Superintendent will review the patrol results to determine the system’s performance during an event (outages, vegetation, damaged facilities).
The intent of these patrols and data collection, before and after wind events, is to better predict system performance under future weather events.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Wildfire Risks [PUC-8387 (b)(2)(J)]
This section of the plan identifies, describes, and prioritizes wildfire risks and drivers found within the City’s service territory. The identified risks are separated into two categories; i) risks associated with design, construction, operation, and maintenance of the City’s electrical equipment and facilities and ii) risks associated with topographic and climatological factors within the City’s service territory.
i. Risk associated with the design, construction, operation, and maintenance of the City’s electric system include the following (listed in order of priority). 1) Vegetation near or adjacent to City electric lines presents the highest risk for utility caused wildfires. Mitigation of this risk is done through the routine and thorough performance of tree trimming to provide adequate clearance from power lines. The City will continue to evaluate the need to limit trimming (performance of work) within the fire area during the fire season or at times of elevated fire risk.
2) Overhead Utility Equipment presents a risk of utility wildfire that can be mitigated through design standards, alternate equipment, proactive replacements, and adjusted work practices. To mitigate the risk of utility caused wildfire, the City will enact the strategies discussed within the WMP. These strategies will be reviewed annually for their effectiveness in reducing the risk of wildfire.
3) An additional risk for the City is the limited number of field and office staff able to support utility wildfire mitigation efforts. The City currently employees four journey-level line-workers and one apprentice line-worker. Staff available for program oversight and program direction are limited to the City’s Electric Director and Electric Operations Superintendent. The summer and fall months are periods of typical vacation but also are times most conducive to wildfire.
Staffing levels can be reduced due to planned vacations and present increased risk in preparing for and responding to wildfire conditions. 4) Reclosing or the automatic testing of faulted powerlines can increase the risk of utility caused wildfires. To lessen this risk, the City disables reclosing during red-flag warnings affecting the City’s service territory. Additionally, the City has implemented faster tripping of line-reclosers and feeder breakers during weather events conducive to the rapid spread of wildfire. 5) Recently the City experienced a large fiber optic communication deployment, attaching new communication lines to over 80% of the City’s utility poles.
During this process the communication provider’s contractor created hundreds of GO95 infractions, some so significant they required multiple stop work orders. Third party attachers on joint use poles can increase the risk of wildfires as the quality of work and speed of corrections is far below any acceptable utility standard. This is further compounded as the true regulatory oversight for these attachers is the CPUC and not the City.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) 6) Certain work practices or operations can increase the risk of utility caused wildfire. To reduce the risk of wildfire, Staff incorporates operational procedures to limit work activities during weather conducive to wildfire, to clarify inspection practices within the fire-threat areas and revise other work procedures, as necessary.
ii. Topographic and climatological risks include the following (listed in order of priority). a) Volume of vegetation (fuels) in high-fire threat areas increases the risk and speed of which wildfire can spread. Increasing vegetation clearance, and immediately removing those trimmings from the area, lowers the risk of wildfire. Additionally, the City’s active and ongoing weed abatement program reduces the amount of fuels within the fire area and Urban Wildland Interface (WUI) further reducing the risk of wildfire.
b) Periods of significantly low humidity can dry vegetative fuels and create an increased risk of ignition. The City will monitor the National Weather Service alerts related to forecasted fire weather watch and/or red-flag days affecting the City’s service territory to remain aware of the elevated risks. c) High sustained winds and strong wind gusts can down trees, break branches, or damage utility equipment. The City will monitor the National Weather Service for high-wind warnings, watches, and/or advisory affecting the City’s service territory to remain aware of these events. Increasing vegetation clearance, weed abatement programs, and exceeding GO 95 design standards reduces the risk of wildfire caused by these events.
d) Extended droughts or continued periods of below average rainfall can increase dry vegetative fuel loads, leading to an increase in wildfire risk. Prolonged droughts can also weaken or kill trees. The City’s vegetation management program requires the identification and removal of diseased, dying, or hazard trees adjacent to the City’s electrical lines. Routine visual inspections allow the City to remain aware of this risk factor. Steep terrain and areas difficult to access are present within the HFTD of the City’s service territory. Steep terrain can increase the speed and spread of wildfire and limit access delaying response times of local firefighting agencies. While the terrain and access cannot be changed by the Electric Department, prudent utility operations within the fire area can reduce the likelihood of utility caused wildfires. e) Housing and community activities within wildland urban interfaces (WUI) can increase the risk of wildfire. The City has zoning and land use policies that help mitigate the risk of wildfire associated with activities in the WUI. Additionally, the City manages an aggressive weed abatement program to reduce wildfire risks.
f) Wildfire history within and adjacent to the City’s electric service area, shown in Appendix B, are indicators of the risk of wildfire. In review of historical wildfires, the City can confirm that the HFTD covering the City’s service area
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) are in fact at higher risk for wildfire.
Identification of Areas of Higher Risk [PUC-8387 (b)(2)(K)] In 2017, Healdsburg’s City Council directed City staff to submit to the CPUC updates to the City service territory that defined high-fire threat areas (Tier 2). The area defined by the City Council closely aligned with the City’s Wildland Urban Interface (WUI) and contain areas of improved property and structures adjacent to wildland vegetation (fuels) with potentially delayed or restricted fire response due to narrow and windy roads and steep terrain. These areas were defined as Tier 2 and provided to the CPUC’s fire mapping process.
In working with the CPUC mapping team, the area was further refined and is shown in Appendix A. In accordance with this map, the City operates and maintains electric facilities within this area in a manner that reduces the risk of utility caused wildfires.
In 2021, the CPUC finalized and approved the Tier 2 area covering Healdsburg’s service territory.
The finalization and approval of this area aligns closely with City’s WUI but does exclude some areas of developed lands. The City is monitoring updates to fire-threat maps by various state agencies. Should these maps be finalized and effect changes within the City’s service territory, the City will consider any needed updates to our utility maps and replacement of utility equipment.
In 2025, CalFire released updated Fire Hazard Severity Zones (FHSZ) for the Local Responsibility areas (LRA) within Sonoma County. For Healdsburg’s electric service territory and surrounding areas, CalFire identified additional areas of elevated risks not included in previous versions of CalFire’s maps. City staff plan to review the additional areas for application of the City’s standard wildfire mitigation design standards, operations, and construction practices.
Methodology for Identifying Enterprise-Wide Safety and Wildfire Risks [PUC-8387 (b)(2)(L)]
To determine the level of risk to the City’s electric system and service territory, City staff review historic outages within the wildland urban interface and their associated causes to assess wildfire risk. Outages that have the potential for causing wildfires are noted and reviewed for potential corrective actions. On a rolling five-year window, the number of sustained outages is tracked to establish trends. The City must use a five-year rolling window due to the low number of outages on an annual basis.
To assess the risk of wildfire throughout the City’s service territory and adjacent areas, City staff reviewed historical fires as well as vegetation and terrain surrounding the City. This annual review helps to confirm the need for wildfire mitigation as well as identify areas of potential threat to the City’s infrastructure.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) Process for restoring power after de-energization [PUC-8387 (b)(2)(M)] Due to either the City proactively de-energize powerlines, a loss of the City’s transmission source, or following the operation of a protective device, power lines will be re-energized in the following manner.
1) Overhead facilities in high fire threat areas must be patrolled by a qualified electrical worker and visually found to be clear of trouble, damage, or vegetation before reenergizing. 2) If damaged facilities are found, those facilities will be isolated such that sections of overhead lines that have been inspected and are not damaged can be safely re-energized restoring power to customers. To the extent additional resources are needed to repair the damage, the City will leverage mutual aid agencies and contractors to obtain needed material and qualified personnel.
3) Any damaged facilities or vegetation issues will be documented and photographed before being repaired or cleared.
4) Repairs to damaged facilities will be performed consistent with City and utility construction standards and then re-energized.
Wildfire Process & Procedure [PUC-8387 (b)(2)(N)]
i) The Plan’s oversight, monitoring, and auditing will occur at least annually with any lessons learned being prioritized for incorporation into the plan, related standards, and procedures. The City’s Electric Director will collect the results of oversight and monitoring of the program. This may include the use of qualified external stakeholders and consultants. If required for implementation, City staff will present this plan to the City Council for their consideration and action.
ii) The identification of deficiencies and areas of improvement will be noted through the annual auditing process or as issues are identified. City Staff may implement deficiency mitigation, remediation, and/or improvements at any time in a continued effort to mitigate wildfires.
iii) Quality control of inspections (line, equipment, & tree), construction standards, and operating procedures will be the responsibility of the City’s Electric Operations Superintendent. Through the scheduling of inspections, review of inspections performed, and the completion of any maintenance work found, the Electric Superintendent shall track and record the effectiveness of operations and maintenance staff.
iv) City staff will continue to review and consider new utility equipment meant to reduce the risk of wildfire. Equipment will be reviewed for the effectiveness and applicability to the City’s electric system including the evaluation of non-expulsion fuses, tree-wire, the use of lightning arrestors, undergrounding, and other equipment. v) As needed, but at least every five years, City staff will review system protection settings to ensure proper coordination and possible improvements to reduce the risk of wildfire mitigation. A review of protection device settings is necessary to ensure system faults
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) are cleared in a proper and expedient manner and that current and appropriate best utility practices are being implemented.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) APPENDIX A – HEALDSBURG’S HIGHER FIRE THREAT DISTRICT
(CPUC APPROVED 8/19/2021)
The above graphic shows the CPUC fire threat areas that affect the City of Healdsburg’s Service territory.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) APPENDIX B – LOCAL WILDFIRE HISTORY
The above graphic shows historical wildfires in and around the City of Healdsburg. These historical fires help inform the City of the risk of wildfire.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) APPENDIX C – DISTRIBUTION LINES WITHIN FIRE THREAT AREAS The above image approximates the footage of over-head and underground high-voltage distribution line within the HFTD. Of the City’s roughly 60 miles of distribution line, 30 are overhead. Of the 30 miles of overhead only 7 miles or one-quarter are within the HFTD.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update) APPENDIX D – AREAS LIKELY TO BE IMPACTED BY PSPS
The above image indicates areas more likely to be impacted by public safety power shutoffs (PSPS). The areas shaded in orange (entire service area) are likely to be impacted by transmission level PSPS events. Areas shaded in blue indicate areas likely to be impacted by distribution level (more localized) PSPS events.
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Attachment: Exhibit A 2025 Wildfire Mitigation Plan [Revision 1] (4751 : 2025 Utility Wildfire Mitigation Plan Update)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: Acceptance of the North Village Fire Substation Project PREPARED BY: Clay Thistle, Senior Engineer
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):
Adopt a Resolution accepting the North Village Fire Substation Project as complete and authorizing staff to file a Notice of Completion with the County Recorder's Office.
COMMUNITY ENGAGEMENT/OUTREACH:
The North Village Fire Substation Project Contract was advertised for public bidding in the Santa Rosa Press Democrat and on the City’s website.
Prior to beginning construction, advance notices were provided to adjacent properties. The notices advised of potential impacts, parking restrictions, and the planned work duration. The City project manager’s direct contact information was provided for additional information and for any concerns that arose during the construction process.
A sign identifying allowable working hours and project contact information was posted along the project frontage.
BACKGROUND:
The Saggio Hills Project (now known as "Montage Healdsburg") development agreement and North Village Project Development agreement required the developments to contribute land and/or funding for the construction of the North Village Fire Substation.
Due to increasing construction costs the development contributions were insufficient to fully fund the construction thus necessitating City funding. With the utilization of public funding and therefore Public Contracts Code requirements the City assumed oversight of construction.
City Council awarded the bid for the North Village Fire Substation Project in August of 2023 and construction on the project began October of 2023.
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The project included construction of a 4,162 square foot Fire Substation including apparatus bay, meeting room, day room, full kitchen, and associated site improvements.
On April 17, 2025, Holly Construction, Inc. notified the City in writing that they consider the work complete.
DISCUSSION/ANALYSIS:
Holly Construction, Inc. has completed all work in compliance with the approved Project Plans, Specifications, Special Provisions, and Contract Change Orders. City representatives have reviewed all contract documents and performed final inspections of the work and have determined that all work has been performed and completed in accordance with the contract documents, and as directed by the City. There are no liquidated damages to be assessed and there are no existing or potential contractor claims. Therefore, the project is deemed completed by staff and ready for council acceptance.
ENVIRONMENTAL STEWARDSHIP:
Construction waste was diverted from landfill for reuse or recycling where possible.
ALTERNATIVES:
There is no reasonable alternative to the recommended action as the City has begun beneficial use of the completed facility.
FISCAL IMPACT:
The total project budget for the North Village Fire Substation Project was $7,406,188. Funding consisted of $1,506,894 in American Rescue Plan Act (ARPA) funds, $1,616,802 in developer contributions from Sonoma Luxury Resorts associated with the Montage development, $1,784,637 in developer contributions from Comstock and Kendal at Sonoma associated with the North Village development, and $2,497,855 in Measure T funds.
Project costs comprised of a construction contract with Holly Construction, Inc. for $5,599,000 with an authorized contingency of $715,610. Construction including approved change orders was completed for a total of $5,860,407 approximately $454,203 under the authorized amount. The contract with Bureau Veritas North America, Inc. for $270,480 for Inspector of Record Services was used more sparingly than initially anticipated and costs are expected to total $151,965, approximately $118,515 under the original contract amount. The Professional Services Agreement with RRM Design Group was authorized for $433,540 and is expected to be fully expended. Lastly, staff time and permit fees currently total $436,906.
Additional minor expenses may be incurred to finalize the project, however total project costs including associated professional service contracts, construction, and staff time are anticipated at $6,892,818. The project is estimated to be completed under budget, including contingencies, by $513,370, with the remaining project funding available to be reallocated to other projects. Staff have identified streetlighting costs for the Grove Street Neighborhood Implementation Plan Project as a potential need for additional funding. Staff will return to the City Council at a later date to propose a budget amendment to reallocate the remaining Measure T funds.
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ENVIRONMENTAL ANALYSIS:
On January 31, 2011, the Healdsburg City Council certified the Final Environmental Impact Report ("FEIR") for the Saggio Hills Planned Development Project (State Clearinghouse No. 2003062025). In 2018, in accordance with California Environmental Quality Act (“CEQA”) Guidelines Section 15183 (Projects Consistent with a Community Plan or Zoning), an Environmental Checklist was prepared for the proposed Fire Substation project to evaluate whether the project remained within the scope of the FEIR. The Environmental Checklist determined that the impacts of the project would be the same as or less than those identified in the FEIR. Accordingly, the Planning Commission determined that no further environmental review was required for the Fire Substation because it would not result in on-site, off-site or cumulatively significant effects on the environment that were not examined in the certified EIR.
ATTACHMENT(S):
Resolution
Certificate of Completion
Notice of Completion
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CITY OF HEALDSBURG
RESOLUTION NO. __-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ACCEPTING THE NORTH VILLAGE FIRE
SUBSTATION PROJECT AS COMPLETE AND AUTHORIZING
STAFF TO FILE A NOTICE OF COMPLETION WITH THE
COUNTY RECORDER'S OFFICE
WHEREAS, on August 21, 2023, the Healdsburg City Council awarded a construction contract for the North Village Fire Substation Project to Holly Construction, Inc.; and WHEREAS, the Healdsburg City Council at a regular meeting held May 19, 2025, received the report from the City Engineer that the Project has been satisfactorily completed in accordance with the contract documents and City Standards; and
WHEREAS, the work consisted of construction of a 4,162 square foot Fire Substation including apparatus bay, meeting room, day room, full kitchen, and associated site improvements; and
WHEREAS, the City Engineer recommended that the City Council accept the Project as complete and take appropriate action to finalize the Project; and WHEREAS, on January 31, 2011, the Healdsburg City Council certified the Final Environmental Impact Report ("FEIR") for the Saggio Hills Planned Development Project (State Clearinghouse No. 2003062025); and
WHEREAS, in 2018, in accordance with California Environmental Quality Act (“CEQA”) Guidelines Section 15183 (Projects Consistent with a Community Plan or Zoning), an Environmental Checklist was prepared for the proposed Fire Substation project to evaluate whether the project remained within the scope of the FEIR; and WHEREAS, the Environmental Checklist determined that the impacts of the project would be the same as or less than those identified in the FEIR. Accordingly, the Planning Commission determined that no further environmental review was required for the Fire Substation because it would not result in on-site, off-site or cumulatively significant effects on the environment that were not examined in the certified EIR; and
WHEREAS, the City filed a Notice of Exemption with the Office of Planning and Research, and the County Clerk.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Determines that no further action is required pursuant to CEQA; and
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Attachment: Resolution (4843 : Acceptance of the North Village Fire Substation Project) Resolution No.
2. Accepts the recommendation of the City Engineer; and
3. Authorizes staff to file a Notice of Completion with the County Recorder's Office; and
4. Authorizes staff to take appropriate action to finalize the Project.
PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg this 19th day May 2025, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
___________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4843 : Acceptance of the North Village Fire Substation Project)
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Attachment: Certificate of Completion (4843 : Acceptance of the North Village Fire Substation Project) Recording Requested by:
Healdsburg City Clerk
When Recorded Return to:
Healdsburg City Clerk
401 Grove Street
Healdsburg, CA. 95448
CITY OF HEALDSBURG
NOTICE OF COMPLETION
Project Title: North Village Fire Substation Project
City Project No. OT001
Site Address or
Location: 1804 Healdsburg Avenue
Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public Facilities
NOTICE IS HEREBY GIVEN THAT I, Larry Zimmer, City Engineer of the City of Healdsburg, California, on April 30, 2025, did file with the City Clerk of the City of Healdsburg, my Certificate of Completion of the following described work the contract for doing, which was heretofore awarded Holly Construction, Inc., on August 21, 2023, in accordance with the City Clerk and approved by the City Council of said City;
That said work and improvements were actually completed on April 17, 2025; That acceptance of the said work and improvements was ordered by City Council Resolution No. ___- 2025 on May 19, 2025.
That said work and improvements consisted of construction of a 4,162 square foot Fire Substation including apparatus bay, meeting room, day room, full kitchen, and associated site improvements as more specifically described in the plans and specifications approved by the City Council of the City of Healdsburg.
I, Larry Zimmer, City Engineer, of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.
DATED: ATTEST:
________________________________ ___________________________________ Larry Zimmer, City Engineer Raina Allan, City Clerk
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Attachment: Notice of Completion (4843 : Acceptance of the North Village Fire Substation Project)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: List of Projects to be Funded by Senate Bill 1 - "The Road Repair and Accountability Act"
PREPARED BY: Larry Zimmer, Public Works Director
STRATEGIC INITIATIVE(S):
Effective & Efficient Government
Fiscal Responsibility
Infrastructure & Facilities
Maintain and Improve Infrastructure and Facilities
Provide Effective Governance
RECOMMENDED ACTION(S):
Adopt a Resolution listing projects for Fiscal Year 2025-26 to be funded by Senate Bill 1 - "The Road Repair and Accountability Act".
COMMUNITY ENGAGEMENT/OUTREACH:
Action will be approved at a public meeting.
BACKGROUND:
On April 28, 2017, the Governor of California signed Senate Bill 1 (SB1), The Road Repair and Accountability Act to address basic road maintenance, rehabilitation, and critical safety needs on both the state highway and local streets and road systems. As a result, state funding is now available for roads and transportation infrastructure, repairs, and maintenance through the SB1 Road Maintenance and Rehabilitation Account (RMRA). In accordance with the California Transportation Commission’s guidelines for receiving funds from that account, the City Council must adopt a list of projects that are planned to be funded with FY 2025-26 RMRA funds. That list of adopted projects must be submitted to the California Transportation Commission by July 1, 2025.
DISCUSSION/ANALYSIS:
As a result of SB1, the State Controller began depositing various portions of SB1 funding into the newly created RMRA in January 2018. A percentage of this RMRA funding is apportioned by formula to eligible cities and counties pursuant to Streets and Highways Code Section
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2032(h), for basic road maintenance, rehabilitation, and critical safety projects on local streets and roads systems. To receive funding, cities must apply and include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the funded work.
The City of Healdsburg is projected to receive an estimated $296,686 in SB1 funding in FY 2025-26. The FY 25/26 RMRA funds will be set aside for the March Avenue Reconstruction Project. The project, which has not yet begun, is expected to be constructed in early 2026. The work from Healdsburg Avenue to University Street will include localized dig-outs to stabilize subgrade, then grinding off the entire surface to a depth of approximately 2” and replaced with new asphalt concrete. This type of project has a life expectancy of 15 years. The engineering and design of the project, which is currently underway, will determine the specific rehabilitation methodology and amount of sidewalk replacement. The project is estimated to cost over $2 million.
SB1 emphasizes the importance of accountability and transparency in the delivery of California’s transportation programs. Therefore, to be eligible for RMRA funding, cities must annually provide basic project reporting to the California Transportation Commission (CTC) for projects anticipated to be funded through the RMRA. Staff requests the passage of a resolution that incorporates the list of projects to satisfy the CTC’s reporting requirements.
ENVIRONMENTAL STEWARDSHIP:
During construction reuse and recycling will be used to divert much of the construction waste from landfill. Additionally, concrete and asphalt removed will be delivered to local recyclers for reuse in new paving and concrete products.
ALTERNATIVES:
The City Council could choose not to adopt the proposed Resolution and thereby not approve the proposed project list for use of SB1 funding and further direct staff to use the funding on an alternative project. Adopting the project list does not require the City to use the RMRA funding for March Avenue. There is flexibility within the program to adjust funding as needed provided the use of the funds meets requirements.
FISCAL IMPACT:
The March Avenue Reconstruction Project is in the adopted five-year capital improvement program with a total budget of $2,410,300. The current adopted budget includes $235,000 for design costs and the five-year capital improvement program identified an additional $2,175,300 for construction. This budget may be slightly modified based on engineering design and contractor bids.
Funding sources for this project include $232,685 in Measure T funding, $700,000 in Go Sonoma funding, and $1,477,615 in SB1 funding. There are sufficient SB1 funds accumulated to support the existing allocation to the project and the additional funds anticipated in FY 25-26 will provide additional contingency funding if necessary.
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Adopting the proposed Resolution and thereby approving the proposed project will demonstrate the City’s compliance with the requirements of SB1 for funding. Using state funds for local road projects reduces pressures facing local streets funding, including Measure T funds, to complete the proposed projects.
ENVIRONMENTAL ANALYSIS:
The recommended action does not constitute a “project” under California Environmental Quality Act (“CEQA”). The future construction projects will be subject to environmental review and pending approval pursuant to CEQA guidelines at a future date.
ATTACHMENT(S):
Resolution
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CITY OF HEALDSBURG
RESOLUTION NO. __-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG ADOPTING A LIST OF PROJECTS FOR
FISCAL YEAR 2025-26 FUNDED BY SB1: THE ROAD REPAIR
AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB1 includes accountability and transparency provisions that will ensure the residents of our City are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $296,686 in RMRA funding in Fiscal Year 2025-26 from SB1; and
WHEREAS, this is the nineth year in which the City is receiving SB1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB1; and WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; and WHEREAS, the City used a Pavement Management System to develop the SB1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and WHEREAS, the funding from SB1 will help the City reconstruct pavement on March Avenue from Healdsburg Avenue to University Street and complete similar projects into the future; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in a “Fair” condition and this revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into a “Good” condition; and
WHEREAS, the SB1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets
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Attachment: Resolution (4844 : SB1 List of Projects)
Resolution No. -2025
infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE IT IS HERBY RESOLVED, ORDERED AND FOUND by the City Council of the City of Healdsburg as follows:
1. The foregoing recitals are true and correct.
2. The following previously proposed and adopted project will be funded in-part with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues in their delivery.
With the relisting of this project in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund this project with Road Maintenance and Rehabilitation Account revenues:
March Avenue Reconstruction Project. The work will include localized dig outs of failed areas, complete removal of pavement surface and replacement of new (or recycled) asphalt concrete pavement from Healdsburg Avenue to University Street
3. The project is scheduled for construction from January 2026 through November 2026.
4. The project has an estimated useful life of ten to fifteen years.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg, this 19th day of May 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4844 : SB1 List of Projects)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: BloodRoot Ramble Agreement Amendment
PREPARED BY: Matt Milde, Recreation Supervisor
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):
Adopt a Resolution amending a three-year agreement with Reeve Wines' for the BloodRoot Ramble event at the Healdsburg Community Center campus from 2025-2027 and authorizing the City Manager to execute the amendment.
COMMUNITY ENGAGEMENT/OUTREACH:
All properties within 1,500 feet of the Healdsburg Community Center will be notified in writing and will be provided with preliminary event details and contact information in advance of each event. Reeve Wines will coordinate all special event outreach to the residential and business community as required in their conditions of approval.
BACKGROUND:
In 2024, the City received a special event application for an external, private, ticketed event called the BloodRoot Ramble sponsored by Reeve Wines (the “Organizer”). The proposed event was an all-day concert with music, food, wine, and beer hosted at the Healdsburg Community Center with an attendance of 2,500. The City Council reviewed and conditionally approved the Organizer’s request on March 18, 2024, and the event was held on Saturday, June 1, 2024. No major issues or concerns arose from the 2024 event.
On November 18, 2024, City Council directed the City Manager to enter into a three-year agreement with Reeve Wines for the BloodRoot Ramble event. The agreement granted conditional approval for the event to occur at the Healdsburg Community Center campus, since renamed Abel De Luna Community Center, annually on the first Saturday in June, and included use of the site beginning Friday at 8:00 a.m. through the following Sunday at 12:00 p.m. for 2025, 2026, and 2027.
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DISCUSSION/ANALYSIS:
The Organizer has submitted a request to amend the existing agreement to begin the BloodRoot Ramble event set-up one day earlier, starting on the Thursday before their Saturday’s events – the dates requested are Thursday, June 5, 2025; Thursday, June 4, 2026; and Thursday, June 3, 2027. The additional day would allow for the installation of Duradeck that will allow for a more efficient load-in of infrastructure, support event logistics, and would reduce the impact on the turf grass. No changes are proposed to event hours or permitted activities.
Special Event Policy (Resolution 150-2023) 3.2.2, restricts special events from excluding the public from the general use of any City park or public property. The original permit waived this policy for the event. If waived for an additional day, the sports field and blacktop area would not be available for use by the general public from approximately 8:00 a.m. the Thursday before each event through 12:00 p.m. the following Sunday.
Restricting access during the requested Thursdays would impact some recreational users.
However, other fields are available in town for recreational use such as the High School and Jr.
High sites. There are no City programs or City-sponsored programs scheduled to use these areas during these timeframes.
In addition to the terms and conditions in the special event agreement and the conditions of the special event permit, the Organizer would be required to adhere to all directives, regulations, ordinances, and guidelines issued by the California Department of Public Health (CDPH), the Sonoma County Health Officer, and the City of Healdsburg that are in effect at the time of the event. Lastly, the Organizer shall ensure that a complete special event permit application, including the event layout, proof of insurance meeting the City’s insurance requirements in place at the time of the event, and all other required supplemental and conditional documentation, is submitted to the City not less than 45-days in advance of the event to allow for permit approval no later than fifteen (15) days prior to the scheduled event start date.
ENVIRONMENTAL STEWARDSHIP:
California law (AB 2176) requires special events and public venue facilities with more than 2,000 participants per day to develop and implement a waste management plan. As a condition of approval, the Organizer is already required to submit a detailed waste management plan and is expected to follow their plan during their permitted activities.
ALTERNATIVES:
• Deny all or any combination of the request.
• Modify any portion of the request.
• Continue the item and reconsider at a future meeting.
FISCAL IMPACT:
Two additional fees would be assessed totaling $208.57, if the amendment is approved:
$122.76 – City Council Review Fee (for staff time associated with preparing the amendment for Council consideration)
$85.81 – Parking Lot Use Fee (for additional day use of public parking areas on Thursday)
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These fees will be billed to the Organizer in accordance with the City’s Master Fee Schedule.
Any additional City staff time required on Thursday will also be billed to the Organizer per the existing Cost Recovery Deposit Agreement.
The Organizer also bears responsibility for any costs associated with damages to City venues during the event, surpassing what is considered normal wear and tear. This includes expenses for repairs, litter removal, trash collection, and other cleanup requirements arising from the event. A portion or the entirety of the damage deposit may be allocated to address such damages or other clean-up activities.
ENVIRONMENTAL ANALYSIS:
Approving an amendment to a special event permit is exempt from CEQA pursuant to CEQA Guidelines Section 15304(e) because the special event constitutes a temporary use of land having negligible or no permanent effects on the environment. The recommended amendment does not present any new or additional impacts that have not already been analyzed.
ATTACHMENT(S):
Resolution
Blood Root Ramble First Amendment
BloodRoot Ramble - Letter to City Council
2025 Special Event Permit Application
HMC Chapter 12.24 Special Events
Policy for Special Events and City Partnerships
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CITY OF HEALDSBURG
RESOLUTION NO. ____-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING A THREE-YEAR AGREEMENT
WITH REEVE WINES FOR THE BLOODROOT RAMBLE ON
THE HEALDSBURG COMMUNITY CENTER CAMPUS AND
AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AMENDMENT
WHEREAS, Reeve Wines (“Organizer”) held two privately ticketed concert events “Banshee Fest” in 2016 and “The BloodRoot Ramble” in 2023 in West Plaza Park located in the City of Healdsburg (“City”) with attendance between 500-600 people; and WHEREAS, the Organizer held one privately ticketed concert event “The BloodRoot Ramble” in 2024 at the Healdsburg Community Center campus with a sold-out attendance of 2,500 people and raised more than $200,000.00 to fight gun violence; and WHEREAS, to facilitate the Event and related activities, certain waivers from the Healdsburg Municipal Code and Policy for Special Events and City Partnerships are necessary; and
WHEREAS, in addition to the terms and conditions of the Special Event Agreement (“Agreement”) and any conditions of approval on the Permit, Organizer will adhere to all directives, regulations, ordinances, and guidelines issued by the California Department of Public Health, the Sonoma County Health Officer, and the City of Healdsburg, including those related to environmental stewardship; and
WHEREAS, the agreement granted conditional approval for the event to occur at the Healdsburg Community Center campus, since renamed Abel De Luna Community Center, annually on the first Saturday in June, and included use of the site beginning Friday at 8:00 a.m. through the following Sunday at 12:00 p.m. for 2025, 2026, and 2027.
WHEREAS, the Organizer must successfully be issued a Special Event Permit from the City and provide a deposit pursuant to their Cost Recovery Agreement for the Event to occur and for the Special Event Agreement to be operative; and
WHEREAS, the Organizer and the City have a mutual interest in protecting the Abel De Luna Community Center field from damage caused by event operations and an additional set-up day would allow for the installation of Duradeck that will allow for a more efficient load-in of infrastructure, support event logistics, and would reduce the impact on the turf grass.
WHEREAS, the City now desires to amend the three-year Agreement with the Organizer to conditionally approve a requested waiver of the Special Event Policy (Resolution 150-2023)
3.2.2, which restricts special events from excluding the public from the general use of any City park or public property, to restrict access the Abel De Luna Community Center field on Thursday, June 5, 2025; Thursday, June 4, 2026; and Thursday, June 3, 2027.
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Attachment: Resolution (4846 : BloodRoot Ramble Agreement Amendment) Resolution No. -2025
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg:
1. This action is not subject to the provisions of the California Environmental Quality Act (CEQA) because authorizing conditional approval of a special event is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. Even if such conditional approval were to be considered a project, it would be exempt from CEQA pursuant to CEQA Guidelines Section 15304(e) because the special event permits constitute a temporary use of land having negligible or no permanent effects on the environment. Further, issuing special event permits are considered normal operations of existing facilities for public gatherings (CEQA Guidelines Section 15323). Temporary special events occurring on the Healdsburg Community Center campus have occurred with regularity for several years and future events would not represent a change in the operation.
Therefore, entering into an agreement is exempt from CEQA. In addition, there will be no impact on environmental resources of hazardous or critical concern. The proposed actions will not result in cumulative impacts, impacts to scenic highways, or historic resources, nor will the actions involve a hazardous waste site or unusual circumstances. Therefore, none of the exceptions pursuant to CEQA Guidelines Section 15300.2 apply.
2. Amends the Special Event Agreement with Organizer, attached hereto as Exhibit A, and authorizes the City Manager to execute the Amendment.
3. Authorizes the addition of days the Organizer can restrict access to the Abel De Luna Community Center field for set-up occurring on Thursday, June 5, 2025; Thursday, June 4, 2026; and Thursday, June 3, 2027.
PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg this 19th day of May 2025 by the following:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
___________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Attachment: Resolution (4846 : BloodRoot Ramble Agreement Amendment)
FIRST AMENDMENT TO FEE AGREEMENT AND SPECIAL EVENT CONDITIONAL APPROVAL FOR THE BLOODROOT RAMBLE 2025-2027
This First Amendment to the Fee Agreement and Special Event Conditional Approval for the Bloodroot Ramble (“Amendment”) is made and entered into this __ day of ________ 2025 (“Effective Date”), between the City of Healdsburg, a California municipal corporation ("City"), and Reeve Wines ("Organizer"). City and Organizer may be each referred to as “Party” or collectively as the "Parties." WHEREAS, on or around ____________, 2024, the Parties entered into a Fee Agreement and Special Event Conditional Approval for the Bloodroot Ramble (“Agreement”); and
WHEREAS, as stated in the Agreement, the Bloodroot Ramble (“Event”) spans three days, including set-up and tear-down; and
WHEREAS, Organizer has requested an additional day for set-up, and the City wishes to rant the request.
WHEREAS, the City requires that the Organizer obtain approval for the special event permit, including submission of the application, event layout, insurance, and all other required documentation, no later than fifteen (15) days prior to the event start date.
NOW THEREFORE, the Parties agree as follows:
1) Section 4 (Event Period) of the Agreement is modified to read as follows:
Event Period. The Event shall be held once per year for a period of four (4) calendar days during the first weekend in June commencing on Thursday at 8:00 a.m. and extending through Sunday at 12:00 p.m. (“Event Period”), with the ticketed Event occurring on Saturday from 12:00 p.m. – 8:00 p.m every year beginning in 2025 through 2027. Including set-up and tear-down, the dates are as follows:
• Thursday, June 5, 2025 to Sunday, June 8, 2025
• Thursday, June 4, 2026 to Sunday, June 7, 2026
• Thursday, June 3, 2027 to Sunday, June 6, 2027
2) Permit Approval Deadline. The Organizer shall ensure that a complete special event permit application, including the event layout, proof of insurance meeting the City’s insurance requirements in place at the time of the event, and all other required supplemental and conditional documentation, is submitted to the City not less than 45-days in advance of the event to allow for permit approval no later than fifteen (15) days prior to the scheduled event start date.
3) All other provisions of the Agreement remain in full force and effect.
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Attachment: Blood Root Ramble First Amendment (4846 : BloodRoot Ramble Agreement Amendment) IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.
CITY OF HEALDSBURG:
By: _____________________________ Date: _________________ Jeff Kay
City Manager
ATTEST:
By: _____________________________ Date: _________________ Raina Allan
City Clerk
APPROVED AS TO FORM:
By: _____________________________ Date: _________________ Samantha W. Zutler
City Attorney
REEVE WINES:
By: _____________________________
________________________________
Its: _____________________________
Date: _________________
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Attachment: Blood Root Ramble First Amendment (4846 : BloodRoot Ramble Agreement Amendment) April 16, 2025
Dear Members of Healdsburg City Council,
Once again we would like to thank you for allowing us the opportunity to have the BloodRoot Ramble at the Abel De Luna Community Center Fields on Saturday, June 7, 2025. This year to alleviate timing pressure, we would like to amend our permit and add an extra day to load-in and set up. This would mean we would need access to Abel De Luna Community Center Fields on Thursday, June 5, 2025. Our current permit grants us access on Friday, June 6, 2025.
With your permission, we would begin load in at 9AM on Thursday, June 5, 2025 and hire security detail to stay overnight through the entirety of the event (through 12PM on Sunday, June 8, 2025).
We would also like to add this set up day for the remainder of our three-year agreement:
Thursday, June 5, 2025
Thursday, June 4, 2026
Thursday, June 3, 2027
Benefits of setting up early:
+ More time to ensure all systems are set up properly. We are hoping to sell 3000 tickets (up from 2500).
+ Less wear and tear on field as we have more time to use Duradeck for load ins and not have multiple trucks on the field at the same time.
+ Keeping team members fresh and rested with less pressure to set up for a complicated event in one day.
Other considerations:
+ We can keep the blacktop lot open Thursday to the public. + Tear down timing will remain the same. We will be off the field by noon on Sunday, June 8, 2025.
Feel free to reach out with any questions or concerns.
Many thanks for your consideration,
Kelly & Noah Dorrance
BloodRoot Wines
415-624-7413
[email protected]
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Attachment: BloodRoot Ramble - Letter to City Council (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment) Please see B:1 (sound) and the parking plan to read about how we’ll address being in a residential zone.
A:8 – “One or more areas of the event will be fenced or have restricted/controlled areas.”
The entire event will have 8’ privacy fencing with along the outside perimeter of the field. The bike path and parking lots will remain accessible. Within the perimeter fencing, there will be:
+ Two entrances/exits
+ Four emergency exits
+ One secured gate for load-in – load-out
+ One secured gate at the parking lot for fire access
+ Access gates will be monitored
There will be fencing within the perimeter to secure the back stage area. See the site plan for approximate locations.
SECTION B
B:1 – “Sound amplification or any other noise generating equipment will be used” This is a music concert, so there will be sound amplification. All sound will happen during daylight hours and within the hours of 10AM – 8PM. There will be a sound check in the morning (10:30-11:30) and then the concert with four bands will run from 12:30-8:00PM.
We live in the affected neighborhood so are familiar with event noise from the community center. We plan to put notices on all doors 30 days before the event.
We will aim to provide notices within 1600 feet from the source (we will also include the neighborhood at Chiquita and Grove). See map below:
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment) During permitted hours we will have some branded banners & directional signage on the fence and in the sandwich boards parking lot.
B:6 – “Event will include entertainment features or interactive games.” Live music will be the main entertainment feature.
B:7 – “The event organizers will arrange and install all required barricades and road signs”
We will install the signage mentioned in B:5 in addition to “SHUTTLE PICK UP” signage at City Hall and “SHUTTLE DROP OFF” signage at the drive through area by the field.
We will also have “NO EVENT PARKING” signs on the sidewalk corners of Paul Wittke, Sunnyvale, and Terrace + Healdsburg Avenue, with HBG PD permission.
SECTION C
C:2 – A tent with a size exceeding 400 square feet, or a combination of multiple tents, regardless of individual sizes, with a combined area surpassing 400 square feet.
There will be a combination of 16 tents. Please see site plan for size and placement.
We will get permits for the tents over 400 square feet.
C:4 – “Compressed gas cylinders (i.e., propane….) will be used.
Food trucks will use propane for their food prep. Each vendor will have their own fire hydrant.
C:7 – “Overhead and/or rigged structures greater than 7’ high” The stage will have truss to hold banner and shade. We will have proper permits and inspection by city.
C:11 – “On-site Emergency Medical Services EMS”
Yes, we will have an ambulance, police, FD and a first aid tent with licensed medics.
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
SECTION F
Insurance
We are in process of a policy with the same policy holder as 2024 Ramble with updated specifications.
SECTION G
Permits Required:
Propane Permit
Tent Permit
Facility Use Permit
ABC License
Stage Permit
All Permits are in process.
SECTION H
Supplemental Documents:
Private Security – Working on contract
Written Notices to Businesses / Property Owners – See B:1 OTHER
FUNDRAISING – Through sponsorships, in-kind donations and tickets sales, we are hoping to raise more than $100K to help fight gun violence. We will take no profit from the event.
GREEN ROOM – We would like to use three rooms in the Community Center for green rooms. Each room will have snacks + water.
MULTI-PURPOSE ROOM – We would like the multi-purpose room for storage from 6/5-6/8.
SITE PLAN – Attached, and to scale, subject to change, will keep COH abreast.
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment) PARKING / TRAFFIC PLAN – Please see attached Parking Plan. Same as last year, worked well.
COMMENTS
Absolutely loved it! hope you make it an annual tradition. We'll come back and bring friends :)
Loved it! Would come again please do it!
Fantastic community, event and music. Exactly what Healdsburg needs more of.
It was such a sweet, fun event! The wine, music, afterparty, vibes, and weather were fantastic!
I was calling it the 375ml of BottleRock since it was a smaller version. Great to have it in town.
Event was great. Music was spectacular. Loved the different venues and the feel of each one. We had a blast and would attend again.
I really loved the event. I'm already ready to buy tickets for next year!
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment)
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment) THE HEALDSBURG SCHOOL / MAXX PROPERTIES LOT, 33 Healdsburg Ave, 110 spots
BIKE PROGRAM
We have partnered with the Sonoma County Bicycle Coalition to donate 20 bike racks to park 200 bikes.
We will include a graphic map of bike rack location at Venue on our website.
COMMUNICATION
In all of our emails, confirmations, receipts, and on our website, we will provide a clear communication plan to encourage walking, biking, carpooling, and Sonoma County Transit. We will include distance from downtown and hotels, and encourage use of the Foss Creek Bike Path.
If any guest drives to the Venue without a prepaid parking pass, CPA Valet will direct them back to downtown to take the shuttle.
Here are drafts of our communications:
1) ON WEBSITE:
“A very limited amount of parking passes at the venue are available to purchase (including 10 ADA Accessible spots). Absolutely no neighborhood parking allowed.
Offsite parking and shuttle passes are also offered. This is a convenient way to have a guaranteed parking spot, with a short three-minute ride to the front gate. Shuttles will loop continuously throughout the duration of the event from 11:30 AM to 8:30 PM. Location details will be released the week prior to the event.
Event is an easy walk or bike ride on the Foss Creek Bike Path. Bike racks will be available. ½ mile from Hotel Trio & Dry Creek Inn OR 1 ½ mile from the Healdsburg Plaza.
Stay tuned for more details on transportation options.” 2) EMAIL10 DAYS OUT TO ALL ATTENDEES WITHOUT A PARKING OR SHUTTLE PASS:
Subject: Parking Options at The Ramble
“Hello! We are one month out from The Ramble! To ensure things run smoothly and the experience is great for both our attendees and our neighbors, please review your options if you are arriving by car.
OPTION ONE (IF STILL AVAILABLE) – ONSITE PREMIER EVENT PARKING (hyperlink to site) - A very limited amount of parking passes at the venue are available for purchase (including 10 ADA Accessible spots).
OPTION TWO – OFFSITE PARKING & QUICK SHUTTLE (hyperlink to site) - Offsite parking and shuttle passes are also offered. This is a convenient way to have a guaranteed parking spot, with a short three-minute ride to the front gate. Shuttles will loop continuously throughout the duration of the event from 11:30 AM to 8:30 PM. Location details will be released the week prior to the event.
OPTION THREE – USE YOUR LEGS – The event is an easy walk or bike ride on the Foss Creek Bike Path. Bike racks will be available. The Healdsburg Community Center is ½ mile from Hotel Trio & Dry Creek Inn OR 1 ½ mile from the Healdsburg Plaza.
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment) *Reminder - No neighborhood parking allowed!*
Please reach out with any questions by replying to this email.” 3) WEBSITE UPDATE 15 DAYS OUT
Maps and color coding of parking lots will be posted online with arrival instructions:
“Please see below information of your assigned parking lot - All lots will be attended and monitored by parking attendants. Please be ready to show your parking pass/shuttle ticket to the parking attendant. Check your inbox for your assigned parking lot and arrival instruction, and email [email protected] if you have any questions.
PREMIER ONSITE PARKING - #3 Hammer Lot or #4 Dirt Lot or Black Top Lot (ADA Accessible) BLUE LOT PARKING – 5-Minute Shuttle
RED LOT PARKING – 3-Minute Shuttle
GREEN LOT PARKING – 3-Minute Shuttle
Reminder – ABSOLUTELY NO NEIGHBORHOOD PARKING ALLOWED”
4) EMAIL PARKING ASSIGNMENT COMMUNICATIONS
“We are excited to Ramble with you! Please see below for parking instructions - PREMIER ONSITE PARKING (#3 Hammer Lot) – Please arrive at the entrance of the parking lot from the Grove Street entrance (we will show a graphic example). Be ready to show your parking pass to the parking attendant and you will be guided to your parking spot. or
PREMIER ONSITE PARKING (#4 Dirt Lot) – Please arrive at the entrance of the parking lot from the Healdsburg Avenue entrance (we will show a graphic example). You must arrive via Grove Street and not via Healdsburg Avenue. Be ready to show your parking pass to the parking attendant and you will be guided to your parking spot.
or
PREMIER ONSITE PARKING (Black Top Lot – ADA Accessible) – Please arrive at the entrance of the parking lot from the Healdsburg Avenue entrance (we will show a graphic example). Be ready to show your parking pass to the parking attendant and you will be guided to your parking spot. or
SHUTTLES – You have been assigned the (insert color) parking lot at (insert address). Please arrive at the entrance (we will show a graphic example) and be ready to show your shuttle ticket to the parking attendant. Shuttles will loop continuously during the duration of the event from 11:30 AM to 8:30 PM.
Email [email protected] if you have any questions.” 5) ONE WEEK OUT – Same email as 30 days out, but as a second reminder.
DIGITIAL MESSAGE BOARD ROAD SIGNS – Question, do we need?
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment) Last year we rented (2) DIGITAL MESSAGE BOARD ROAD SIGNS that we utliized from Tuesday, June 4 – Sunday, June 9. They were a big expense and seemed unnecessary. Traffic wasn’t crazy.
SIGN (1) will face SOUTHBOUND traffic on Healdsburg Avenue at the northwest corner of Grove and Healdsburg Avenue.
SIGN (2) will face NORTHBOUND traffic on Healdsburg Avenue at the northeast corner of Sunnyvale and Healdsburg Avenue. See dots exactly where signs will go. Signs will not block sidewalk, parking, or bike path. Signage text below:
“BE AWARE OF EVENT TRAFFIC FROM SAT 6/8 11:30 AM-8 PM
DRIVE SLOWLY”
“NO NEIGHBORHOOD PARKING” SIGNS
We will place “NO EVENT PARKING” signs on the sidewalk corners of Paul Wittke, Sunnyvale, and Terrace + Healdsburg Avenue, with Healdsburg PD permission.
ON CALL HEALDSBURG PD OFFICERS
We will have (2) ONSITE PD officers at the Venue and (2) ON CALL PD officers for extra support in case of any emergency needs or concerns.
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Attachment: 2025 Special Event Permit Application (4846 : BloodRoot Ramble Agreement Amendment) BloodRoot Wines
Kelly & Noah Dorrance
P.O. Box 380
Healdsburg, CA 95448
May 5, 2025
Dear Neighbors,
We are wriJng to let you know about an upcoming special event that will place in our vicinity. In fact, our family lives nearby on Lorraine Court. We are excited to host the 3nd annual BloodRoot Ramble at the Abel de Luna Community Center Field (1557 Healdsburg Avenue) and we want to ensure that you are aware of the details.
Event Name: BloodRoot Ramble
Date: Saturday, June 7, 2024
Time: 12PM-8PM
Event Details: This is a Jcketed concert with live music and food and drink vendors with all proceeds in support of gun violence prevenJon. We lost our niece in the Nashville Covenant School shooJng in March 2023, and with the help of the arJsts performing, we’re hoping to raise more than $100K for the cause.
To Note:
On Friday, June 6, we will be se^ng up stage and sound. There will be some sound checks on Friday off and on.
On Saturday, June 7, there will be amplified music during sound-checks starJng around 9:30AM, and will conJnue off and on throughout the event. There is a maximum abendance of 3,000 for this Jcket event, so there will also be increased foot, car, bike and shuble traffic. Most abendees will arrive via shubles from designated offsite parking lots. We will have posted signage discouraging special event parking in the neighborhood. Music will have a hard stop at 8PM.
This event is not sponsored by the City of Healdsburg. As part of our commitment to maintaining open communicaJon with the Healdsburg community, we are noJfying all businesses, residents, and property owners in the area of this event. We understand the importance of being considerate of our neighbors, and we aim to minimize any inconveniences that may arise. Please know that the sidewalk and entrance to your property remain open and unobstructed throughout the duraJon of the event. If you have any issues during the event, please call 707-387-7058.
If you have any quesJons, concerns, or require addiJonal informaJon about the event, please feel free to contact us via email or phone below.
We value your input and appreciate your understanding as we work together to create a successful and enjoyable event for the community. Thank you for your cooperaJon, and we appreciate you.
Sincerely,
Kelly & Noah
707-387-7058
[email protected]
www.bloodrootramble.com
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CITY OF HEALDSBURG
ORDINANCE NO. 1235
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING HEALDSBURG MUNICIPAL
CODE CHAPTER 12.24 (SPECIAL EVENTS); AND REPEAL
IN ITS ENTIRETY CHAPTER 10.48 (PARADE PERMITS)
AND SECTION 12.32.040 (SPECIAL EVENT PERMIT)
WHEREAS, the City of Healdsburg (“City”) recognizes the community benefits provided by regulated and safe events on public streets, parks and City facilities; and WHEREAS, these gatherings provide opportunities for cultural enrichment, promote economic stimulus to local businesses and enhance community identity; and WHEREAS, public assembles, parades, and other special events also require commitment of significant City resources, including public safety to regulate vehicular and pedestrian traffic, public works crews to regulate maintenance impacts, enforcement staff to issue citations and administrative staff to monitor City costs and revenues; and WHEREAS, the City Council desires to repeal Healdsburg Municipal Code Chapter
10.48 and Section 12.32.040 and amend Healdsburg Municipal Code Chapter 12.24 to update special events requirements for reasonable time, place and manner regulations while protecting public health, safety and welfare.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Healdsburg does ordain as follows:
Section 1. Findings
The City Council of the City of Healdsburg does hereby find that the above referenced recitals are true and correct and material to the adoption of this Ordinance.
Section 2. Repealing Chapter 10.48 of the Healdsburg municipal Code Healdsburg Municipal Code Chapter 10.48 – Parade Permits is hereby repealed in its entirety.
Section 3. Repealing Section 12.32.040 of the Healdsburg Municipal Code Healdsburg Municipal Code Section 12.32.040 – Special event permit is hereby repealed in its entirety.
Section 4. Amending Chapter 12.24 of the Healdsburg Municipal Code Healdsburg Municipal Code Chapter 12.24 – Special Events is hereby amended to read in its entirety as shown on Exhibit A, attached hereto and incorporated herein by reference.
Section 5. Environmental Review
The City Council finds and determines that adoption of this Ordinance, which regulates special events, is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. Even if adoption of this Ordinance were deemed a project, it would be
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EXHIBIT A
Chapter 12.24 – SPECIAL EVENTS
Sections:
12.24.010 – Purpose and intent.
12.24.020 – Definitions.
12.24.030 – Special event permit required.
12.24.040 – Special event permit application.
12.24.050 – Review process.
12.24.060 – Denial/revocation of special event permit.
12.24.070 – Applicable fees, deposit.
12.24.080 – Content of special event permit.
12.24.090 – Appeals.
12.24.100 – Hold harmless.
12.24.110 – Display of special event permit.
12.24.120 – Administrative regulations or policies.
12.24.130 – Penalties.
12.24.010 – Purpose and intent.
The purpose of this Chapter is to provide a coordinated process for managing special events in the City of Healdsburg to ensure the health and safety of event patrons, residents, workers, and other visitors, to prohibit illegal activities from occurring at special events, and to create mechanisms for cost recovery and use charges, to the extent authorized by law, while not unduly impacting the viability of special events. It is recognized that these special events enhance Healdsburg’s lifestyle and provide benefits to residents, visitors and organizations through the creation of unique venues for expression and entertainment that are not normally provided as a part of governmental services.
12.24.020 – Definitions.
The following words and phrases, whenever used in this chapter, shall be construed as defined in this Chapter:
A. “Applicant” means any individual or group who has submitted a Special Event application for the purpose of planning, coordinating and executing a Special Event.
B. “Application” means a form approved by the City, which an applicant must submit pursuant to Section 12.24.040.
C. “Assembly” means the assembling or coming together of a number of persons for a particular purpose.
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D. “City property” means all real property and improvements owned, operated or controlled by the City within the City’s jurisdiction. City property includes, but is not limited to City Hall, police and fire facilities, recreational facilities, parks, libraries, and streets and sidewalks.
E. “Conditions of approval” or “Conditions” means specific requirements, restrictions, or obligations attached to the special event permit that are narrowly tailored to address safety concerns and mitigate community impacts.
F. “Expressive activity” means conduct, the sole or principal object of which is the expression of opinion, views, or ideas, protected by the First Amendment of the U.S.
Constitution. Expressive activity includes, but is not limited to, public oratory and distribution of literature.
G. “External special event” or “External event” – Any special event that is not managed by the City of Healdsburg or held in official partnership with the City pursuant to the City’s Special Events Policy.
H. “Facility use permit” means an authorization that grants individuals or organizations permission to utilize an indoor or outdoor public space for a wide range of activities or events that does not otherwise require a special event permit.
I. “Film permit” means an authorization to engage in the taking of motion pictures, television, digital media or commercial still photography.
J. “Major event” means a special event with an anticipated attendance of more than five hundred (500) and has one or more of the following characteristics:
1. A duration of more than eight (8) hours, including set-up and clean-up.
2. On-site sale or consumption of alcoholic beverages.
3. Road or lane closure(s).
4. Occurring between 10:00 p.m.-6:00 a.m.
5. Occurring over multiple days; either on subsequent days or part of a series.
6. A special event determined by the Community Services Director or designee to have a high overall impact on City facilities, infrastructure, and resources.
K. “Minor event” means a special event with a duration of eight (8) or less hours, including set-up and clean-up, and an anticipated attendance of 500 people or less, that does not include any of the characteristics of a major event. Examples of minor events could include but are not limited to local community gatherings or smaller-scale exhibitions.
L. “Organize” means to organize, operate, manage, stage, promote, sponsor or carry on a special event.
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M. “Organizer” means the person who organizes, operates, manages, stages, promotes, sponsors or carries on a special event.
N. “Permit” means a special event permit issued by the issuing entity, as defined below, consistent with the provisions of this Chapter.
O. “Permittee” means any person that has been issued a permit to organize a special event in accordance with this Chapter.
P. “Person” means and includes an individual, corporation, partnership, trust, non-profit organization, association, group or other business entity or organization.
Q. “Issuing entity” means either:
1. The Community Services Director or their designee; or
2. The City Council, for external special events with anticipated attendance of 1,000 people or more.
R. “Special event” means any of the following:
1. Any organized formation, parade, procession, demonstration or assemblage consisting of one hundred (100) or more persons which may include persons, animals, vehicles or any combination thereof, which is to assemble or travel in unison on any public street, sidewalk or the public right-of-way owned or controlled by the City and which does not comply with applicable traffic regulations, laws, or controls; or
2. Any organized assemblage of one hundred (100) or more persons at any public place, public property, or public facility which is to gather for a common purpose under the direction or control of a person; or
3. Any other organized activity conducted by a person for a common or collective use, purpose or benefit which shall require the use of City public services for police regulation, monitoring or control, street closure, erecting barriers, or traffic control, parking needs that will exceed the capacity of the venue, or that will interfere with normal use and operation of public right-of-ways for travel.
S. “Council request” means a formal request from a special event applicant to engage in a written agreement with the City for a special event with an estimated attendance of over 1,000 people. Such requests would include requests for inclusion of the event in the City’s Master Calendar of Events and requests for certain waivers as provided in the Healdsburg Special Events Policy and Municipal Code.
12.24.030 – Special event permit required.
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A. Permit Required. Except when expressly provided pursuant to the terms of a permit, lease, or contract which has been specifically authorized by the City Council, no person shall operate any special event regulated by this Chapter without first obtaining a permit in accordance with the provisions of this Chapter, unless exempt as set forth below.
B. Exempt Activities. Although not required to obtain a special event permit, an organizer of an activity exempted pursuant to this section is required to comply with general regulations governing public safety or health:
1. Spontaneous events occasioned by news or affairs coming into public knowledge less than forty-eight (48) hours prior to such event if all of the following factors are satisfied:
a. The organizer provides the Community Services Department with at least four (4) hours of prior notice of the spontaneous event with their name and on-site phone number;
b. The spontaneous event does not impede vehicular traffic or violate regulations regarding pedestrian and vehicular traffic; and
c. The location where the spontaneous event is to be conducted has not been previously rented, reserved, or otherwise obligated to another use in accordance with established City policies and procedures for use and/or rental of City facilities.
Events which require a permit pursuant to other chapters of the Municipal Code, including but not limited to group activities in City-owned parks, shall not be considered spontaneous events.
2. Events that would otherwise fall under a facility use permit or a film permit. a. A facility use permit shall be required for the use of certain City facilities, such as parking lots, picnic areas, or City-owned building, ensuring that proposed activities are conducted safely and in accordance with state and local law. A facility use permit may specify details such as the date, time, and location of the event, any fees or insurance requirements, as well as any restrictions or responsibilities imposed on the permit holder to maintain the integrity of the public space and ensure the well-being of users and the surrounding community. Indoor activities are limited to the building’s capacity and outdoor activities are limited to 100 people at a given time. b. A film permit shall be required for the taking of motion pictures, television, digital media or commercial still photography.
3. Bike tours, rides, runs, races, and courses and similar events (not including parades or marches) that involve the use of public roads or streets within the City are exempt from the special event permit requirement, provided that they abide by the following:
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a. Organizers must ensure that all participants, support staff, and equipment adhere to the provisions of the California Vehicle Code. This includes, but is not limited to, complying with traffic rules, signals, and guidelines to ensure the safety of both participants and the general public. b. Organizers are required to notify the Community Services Department of the event's date(s), time(s), route(s), projected attendance, and anticipated impact on traffic within forty-five (45) days of the event.
c. Any segments of the course that pass through the City must receive approval from the Community Services Department.
d. Any limitations required by the City to accommodate planned road work, road closures, emergency repairs, or any other activities that could affect City services or disrupt the course.
12.24.040 – Special event permit application.
A. An application for a special event permit shall be filed with the Community Services Department on a form approved by the Community Services Director or designee not less than thirty (30) calendar days before the proposed special event for minor events, not less than fortyfive (45) calendar days before the proposed special event for major events, and no more than 1- year in advance for all events. The application must include the following information:
1. A description of the proposed use, event, or activity;
2. The street or other public property and the specific area or areas thereof which will be utilized in connection with the proposed special event, including a description of any noise generating equipment, such as sound-amplifying equipment;
3. The manner in which the public property will be utilized;
4. The date or dates and the specific times thereof, including set-up and tear-down, that the public property is to be utilized for the described special event;
5. The name, address and telephone number of the person, entity, or organization sponsoring or conducting the proposed special event;
6. The name, address and telephone number of the person(s) responsible for managing and leading the proposed special event, in the event the City must contact said individual(s) on the day or day(s) of the proposed special event;
7. The name, address and telephone number of the person or persons to be contacted regarding the application or permit;
8. Site layout and circulation plan for events requiring street closures;
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9. Insurance and surety bond information, with worker’s compensation declaration; and
10. Additional supplemental information as requested.
B. External special events anticipated to involve the attendance of 1,000 or more persons, shall, in addition to submitting an application as specified in this section, be required to enter into a cost recovery deposit agreement, fee agreement, or other use agreement, all subject to review and approval by the City Council.
C. Special events seeking partnership with the City shall follow the procedure set forth in the Special Events Policy.
D. In addition to the special events permit, additional permits / licenses may be required and are not limited to the following:
1. Tent, Building, Picnic, Banner, or Facility Use Permit
2. Food Permit, or Community Event Organizer Permit
3. ABC License
4. Pyrotechnics Permit
5. Film Permit
12.24.050 – Review process.
A. Subject to the criteria for denial set forth in Section 12.24.060, the issuing entity shall issue a special event permit if it is determined that the proposed special event is consistent with this Chapter and the City’s Special Events Policy and all of the following criteria have been met:
1. The proposed use of City property for the special event is not otherwise governed by or subject to any other permit procedures provided elsewhere in this Code or the Special Events Policy.
2. The preparation for or the conduct of the proposed special event will not unduly impede, obstruct, or interfere with the operation of emergency vehicles or equipment in or through the particular permit area or adversely affect the City’s ability to perform municipal functions or furnish City services in the vicinity of the permit area.
3. The proposed special event does not otherwise present a substantial safety, noise, environmental, or traffic hazards, considering the number of participants and proposed location, such as to endanger the health or safety of the event participants, general public, or City employees, which cannot be adequately remedied by reasonable traffic control and other safety measures.
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B. In deciding whether to approve an application, no consideration may be given to the message of the event, the content of speech, or the identity or associational relationships of the applicant.
C. Preference for use of facilities governed by this Chapter shall be given, whenever possible to City-managed or partnered events, City-based non-profit organizations, residents, and businesses.
12.24.060 – Denial/revocation of special event permit.
The issuing entity may deny any application for a special event permit or revoke such a permit if the issuing entity finds any of the following:
A. One or more of the approval criteria specified in Section 12.24.050 is not or can no longer be met;
B. The applicant has knowingly made a false, misleading or fraudulent statement of fact to the City in the application process;
C. The applicant does not adhere to all conditions of approval or if the facility is destroyed, damaged, or otherwise unusable.
D. The application does not contain the information required by this Chapter; E. The application does not satisfy the requirements of this Chapter; F. The applicant fails to comply with any conditions of approval including, but not limited to:
1. Timely remittance of applicable fees, charges or deposits,
2. Submittal of an indemnification agreement and/or proof of insurance for the special event as required by the City;
3. Timely submittal of all required documents.
G. The applicant has damaged City property and has not paid in full for such damage or has other outstanding and unpaid debts related to a prior Special Event permit issued by the City.
H. The special event is scheduled to occur at a location and time in conflict with another special event already scheduled, or in conflict with City-sponsored programming.
I. The Special Event is in conflict with applicable provisions of any federal, state and/or local laws, including the City’s Special Events Policy.
12.24.070 – Applicable fees, deposit.
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A. Fees. Special event permit application fees pursuant to this Chapter shall be established by separate resolution of the City Council. Where a special event requires street closure, barriers, or other infrastructure, the Applicant shall pay such fees as may be established by resolution of the City Council for traffic control and related municipal expenses, including but not limited to public safety, services, solid waste and recycling services, building inspections, and any other applicable fees. Additionally, use of City buildings or facilities shall be subject to any use or rental fees established by the City which shall be deposited by the Applicant prior to use.
B. Deposit. A refundable security deposit shall be required to be deposited with the City Community Services Department no later than seven (7) business days prior to the date of the special event pursuant to the Special Events Policy.
12.24.080 – Content of a special event permit.
A special event permit may contain the following information or conditions:
A. The location of the special event venue, which may be identified by a map attached to the special event permit;
B. The date, assembly area, time for assembly and starting time of the special event; C. The specific route plan to the special event;
D. The minimum and maximum speeds of the special event; E. The number of persons and number and types of animals and vehicles, the number of bands, other musical units and equipment capable of producing sound, if any, and limitations thereon pertaining to noise abatement;
F. The maximum interval of space to be maintained between booths or other structures to be used for the special event;
G. The portion of the street and sidewalk that is to be occupied by the event and the location of reviewing or audience stands, if any;
H. The number and location of traffic controllers, monitors, other support personnel and equipment and barricades to be furnished by the special event organizer, I. Conditions or restrictions on the use of alcoholic beverages, such as requiring a security plan, and authorization for and conditions of the exclusive control or regulation of vendors and related sales activity by the event organizer during the special event; J. Conditions to make adequate provisions for cleaning–up the area or route of the special event both during and upon completion of the event and to return the area or route to the
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same condition of material preservation and cleanliness as existed prior to the special event;
K. Conditions requiring the event organizer to ensure notification is provided to all property owners impacted by any road or lane closure for the special event.
L. Provisions for any required emergency medical services; and, M. Such other information and conditions as are reasonably necessary for the conduct of the special event and the enforcement of this Chapter, including the requirement for the on– site presence of the event organizer or its designated representative for all event coordination and management purposes.
12.24.090 – Appeals.
A. If the Community Services Director or designee denies the application for the special event permit, they shall notify the applicant in writing as soon as is reasonably practical.
B. The denial of a special event permit may be appealed to the City Council. An appeal shall be made in writing within five (5) calendar days of the date of the written denial. An appeal is made by filing a written petition with the City Clerk setting forth the grounds for the appeal, along with the requisite fee per the current Master Fee Schedule.
C. The appeal hearing shall be scheduled for the next available City Council meeting.
D. The decision of the City Council to grant or deny the appeal shall constitute the exhaustion of the applicant’s administrative remedy.
12.24.100 – Hold harmless.
Each special event permittee shall execute a hold harmless agreement in a form approved by the City agreeing to defend, indemnify, and hold harmless the City against losses and liabilities incurred from the willful or negligent acts or omissions of the permittee or its officers, employees, and agents. If City property is destroyed or damaged by reason of permittee’s special event and the damage or destruction is directly attributable to the permittee, the permittee shall reimburse the City for the actual replacement or repair cost of the destroyed or damaged property. Nothing in this provision shall require a permittee to indemnify the City from claims or losses occasioned by the reaction of third parties to expressive activity at the permittee’s special event.
12.24.110 – Display of special event permit.
A copy of the special event permit shall be displayed at the event site and shall be exhibited upon demand of any City official.
12.24.120 – Administrative regulations or policies, waivers.
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The Community Services Director or designee may adopt administrative regulations or policies and/or approve waivers that are consistent with and that further the terms and requirements set forth within this Chapter, and as may be necessary to coordinate multiple uses of public property, assure preservation of public property and public places, prevent dangerous, unlawful uses, protect the safety of persons and property and to control vehicular and pedestrian traffic. All such administrative regulations or policies must be in writing.
12.24.130 – Penalties.
Any person who intentionally violates any of the provisions of this Chapter shall be guilty of a misdemeanor. Violations of this chapter may enforced pursuant to any laws and remedies available to the City including but not limited to enforcement as a misdemeanor and/or public nuisance pursuant this Code.
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CITY OF HEALDSBURG
RESOLUTION NO. 150-2023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG RESCINDING RESOLUTION NO. 136-2014
AND ANY PREVIOUSLY ADOPTED RESOLUTIONS IN
CONFLICT HEREWITH AND ADOPTING A POLICY FOR
SPECIAL EVENTS AND CITY PARTNERSHIPS
WHEREAS, the City of Healdsburg (“City”) recognizes the importance and value of special events in promoting community engagement, cultural vitality, economic development, and tourism within the City; and
WHEREAS, the City periodically receives requests for the use of City parks, streets, sidewalks, and other rights-of-way for special events; and WHEREAS, the City Council has determined that downtown event venues, and venues outside the downtown core are areas available to the public for special event use; and WHEREAS, the City Council recognizes the need to update the existing special events policy to address inconsistencies between Resolution No. 136-2014 and Section 12.24 of the City of Healdsburg Municipal Code; and
WHEREAS, the City Council desires to establish a comprehensive and transparent policy framework to guide the planning, organization, and execution of special events in a manner that ensures public safety, minimizes disruptions to residents and businesses, and maximizes the benefits to the community; and
WHEREAS, the City Council also desires to establish a procedure for the City to partner with certain special events that provide a unique benefit to City residents, businesses and visitors.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Healdsburg hereby rescinds Resolution No. 136-2014 in its entirety, and any previously adopted Resolutions in conflict herewith; and
BE IT FURTHER RESOLVED, that the City Council:
1. Finds that adopting the Policy for Special Events and City Partnership is not subject to the provisions of the California Environmental Quality Act ("CEQA") because it is not a project, since it will not have a direct or reasonably foreseeable indirect impact on the environment. Even if adoption of this Policy were deemed a project, it would be exempt from CEQA pursuant to CEQA Guidelines Section 15304 Minor Alterations to Land, as it provides procedures for the use of land having negligible or no permanent effects on the environment and does not involve the removal of healthy, mature scenic trees. Further, special events are considered normal operations of existing facilities for
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EXHIBIT A
CITY OF HEALDSBURG
POLICY FOR SPECIAL EVENTS AND CITY
PARTNERSHIP
This policy serves as a framework for the planning, management, and execution of special events within the City of Healdsburg (“City”) and is intended to implement Chapter 12.24 of the Healdsburg Municipal Code. We recognize the value of special events in fostering community spirit, promoting diversity, and driving economic growth. By providing guidelines and requirements, for both special event sites and opportunities for City partnership, we aim to support event organizers in delivering safe and engaging experiences, ensuring the efficient use of public resources, and ensuring all events comply with local, State, and Federal law. The restrictions, requirements, and guidelines provided below apply to all special events as defined in Chapter 12.24 of the Municipal Code. In the event of a conflict between any provision of this Policy and Chapter 12.24 of the Municipal Code, the Code provision shall control.
1. Definitions. All definitions included in Section 12.24.020 “Definitions” of the Healdsburg Municipal Code shall apply here, in addition to the following Policy-specific definitions:
1.1. “Downtown Core” – All public property within 1,500’ of the Healdsburg Plaza.
1.2. “Event Organizer” - The individual or group responsible for planning, coordinating, and executing the special event.
1.3. “Master Calendar of Events” – A comprehensive and centralized schedule that includes a complete list of planned special events. This calendar serves as a single source for all upcoming events and helps in coordinating and managing various activities efficiently. The purpose of a Master Calendar of Events is to provide a clear overview of events, making it easier to avoid scheduling conflicts, allocate resources appropriately, confirm special events under a City partnership, and ensure smooth coordination among different stakeholders.
1.4. “Special Event Request for City Partnership” – An annual formal request made by individuals or organizations to be added to the City’s Master Calendar of Events to hold a specific event or activity on a specific date(s) under a partnership with the City.
2. Permit Required
A permit is required for special events in accordance with Healdsburg Municipal Code Chapter 12.24.
3. General Guidelines
3.1. Special events generally:
3.1.1. Events shall operate during the hours of 6:00 a.m.-10:00 p.m., including set-up and clean-up unless a waiver pursuant to Chapter 12.24 of the Municipal Code
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is granted by the Community Services Director or their designee.
3.1.2. Live and/or recorded amplified sound is prohibited before 6:00 a.m. and after 10:00 p.m.
3.1.3. Smoking is prohibited in, and 20’ away from, all public recreation areas including areas designated under a special event permit.
3.1.4. City staff shall not be prevented from entering an event to conduct an inspection or access City facilities.
3.2. Special events held in City parks:
3.2.1. To minimize compaction and damage to the park landscapes during the wet season, special events may be restricted to paved areas between November and May.
3.2.2. Special events shall not exclude the public from the general use of any City park or public property unless a waiver has been approved.
3.3. Special events held in a City street:
3.3.1. Requests to close City streets must be pre-approved.
3.3.2. It is the responsibility of the event organizer to ensure notification is provided to all property owners who are directly impacted by any road or lane closure.
3.3.3. Dumping food, liquid, debris into the street or storm drain is not allowed at any time.
3.4. Special events requiring waste management:
3.4.1. Applicant shall provide adequate trash, recycling, and compost containers at the applicant’s own cost.
3.4.2. Applicant shall provide adequate portable restrooms at the applicant’s own cost.
3.4.3. All waste services equipment shall be removed within 24 hours of the conclusion of the event, or on the next available servicing day for contracted waste services.
3.4.4. Post-Event:
a) The event organizer shall be responsible for all litter removal, trash collection, or other clean up caused by the event.
b) The event organizer shall be responsible for the cost of all damage to City venues resulting from the event.
4. Event Venues Outside the Downtown Core
4.1. The number of community special events held in City venues outside the Downtown Core shall be determined by the City based on the impacts on neighboring properties and City services.
4.2. A special event with more than 2,500 attendees shall not be scheduled in a City venue outside
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the Downtown Core on the same day that a major event is scheduled at a Downtown Core venue.
5. Downtown Core Event Venues
5.1. Downtown Core event venues consist of the following locations:
• City Hall Parking Lot
• Foley Family Community Pavilion
• Plaza Park (i.e., Healdsburg Plaza)
• West Plaza Park
• West Plaza Parking Lot
• Special events held within a road closure in the Downtown Core
5.2. Two or more major events, as defined in Chapter 12.24 of the Municipal Code, shall not be scheduled in Downtown Core event venues on the same day or on successive days or weekends unless a waiver has been approved by the Community Services Director or their designee.
6. Plaza Park
6.1. All Events in Plaza Park are required to obtain a special event permit.
6.2. Use of Plaza Park is exclusively available for special events under the management of the City of Healdsburg and events conducted in partnership with the City.
6.3. There shall be at least one vacant weekend between major events scheduled in Plaza Park.
6.4. No vehicles, trailers, portable BBQ’s, etc. shall be driven or parked on Plaza Park sidewalks or lawns. Public safety or City vehicles are exempt if in an official capacity.
6.5. Gating, fencing, or restricting access to Plaza Park for any reason is not permitted.
6.6. Temporary food booths are allowed in the Plaza during special events provided that all cooking is conducted in an off-site commercial kitchen or in the street abutting the Plaza.
6.7. Weddings are not permitted in Plaza Park.
7. Foley Family Community Pavilion
7.1. The Foley Family Community Pavilion is classified as a Downtown Core event venue in accordance with this Policy; however special events hosted at this location are subject to distinct usage policies and therefore a special event permit is not required.
7.2. Special events hosted at the Foley Family Community Pavilion that require use of public property beyond the boundaries of the venue will require a special event permit for the use of the extended public space and are bound by the policies herein.
8. City-Partnered Special Events
8.1. Special events that require City support through fee waivers, in-kind equipment or
6.D.f
Packet Pg. 111 Attachment: Policy for Special Events and City Partnerships (4846 : BloodRoot Ramble Agreement Amendment) Resolution No. 150-2023
services, and donated staff time can apply for a City event partnership by submitting a Special Event Request for City Partnership to the Community Services Department no later than September 1 of each year. All City partnerships are subject to annual approval by the City Council each October.
8.2. City partnership events have different levels of City involvement and are classified into three categories:
8.2.1. Sponsor - Limited to events with minimal equipment needs and mainly require confirmation for the use of City property. Nominal pre-event coordination with minimal to zero on-site staffing support. The City will provide minor marketing support.
8.2.2. Collaborator - The City is more hands-on, provides some equipment, road closures, Recology waste servicing, and day-of staffing & facility support.
Organizer is provided with moderate pre-event coordination including scheduling, logistics, and pre-event meetings. The City will provide reasonable marketing support.
8.2.3. Co-Organizer - City staff attend several planning meetings, have a voice in the event program and logistics, and provide a high degree of coordination throughout the event planning process. The City will provide marketing support through standard departmental marketing tactics. City staff participate in event debriefing.
8.3. Determination. The City Council determines which events receive City partnership status and the degree to which the City is involved based on the above classifications. Events under a partnership must meet the following requirements:
8.3.1. Organizations must be a non-profit that holds a chartered chapter or operates out of a physical site in Healdsburg, or partners with a governmental entity providing a service directly to the Healdsburg community.
8.3.2. The event is inclusive, accessible, family-friendly, and open to the public at minimal or no cost.
8.3.3. Organizations may not financially profit from the event but may charge registration fees (fun runs), vendor fees (booths), VIP seating (theater/movies), etc., provided that funds raised supplement event costs or go directly back into the organization via scholarships, grants, local programs, local club activities, or are donated back into the community in some other framework.
8.3.4. Staff capacity, calendar availability, and budget is available to support the partnership.
8.4. Application Process. Event organizers requesting a City partnership for a special event are required to follow the process below before submitting a special event permit
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Packet Pg. 112 Attachment: Policy for Special Events and City Partnerships (4846 : BloodRoot Ramble Agreement Amendment) Resolution No. 150-2023
application:
8.4.1. Event organizers must submit a special event request for City partnership for each special event requesting a City partnership that is expected to occur in the subsequent year, no later than September 1. Annually in October, the City Council will review and approve event partnerships and partnership subcategories for the upcoming year (i.e., Sponsor, Collaborator, and CoOrganizer) during a regularly scheduled meeting.
8.4.2. Any special event approved for City partnership will be conditionally approved, subject to compliance with the Municipal Code and this Policy, pending the submission of a special event permit application, a Certificate of Liability Insurance and Endorsement, a detailed site map, and review and approval by the Community Services Director or designee.
8.4.3. All events approved for City partnership will be added to the Master Calendar of Events for the subsequent year.
8.4.4. Late Special Event Requests for City Partnership submitted after the established September 1 deadline shall only be considered by the City Council:
a) If there were a compelling justification for the event being added to the Master Calendar of Events.
b) If there is sufficient time to process and investigate the application and potential possible impact on City services for the event.
9. Fees.
9.1. Special Events are subject to any applicable fees based on the City’s Master Fee Schedule at time of processing. Accordingly, the following Special Event permit fees may apply:
• Deposit - A special event permit deposit must be paid no later than 15-days before the date of the event. Events classified as a minor event pursuant to Chapter 12.24 of the Municipal Code require a $400 deposit and events classified as a major event pursuant to Chapter 12.24 of the Municipal Code will require a $1,250 deposit. All or part of the deposit may be refunded, based on the condition of City property after the event. Notification of damage will take place roughly 10 days post event, and refunds will be issued within 2-3 weeks post event.
• City Council Approval Fees – Special Event Requests for Partnership and Council Requests that require the development of a staff report to be taken to Council will be assessed a fee for staff time.
• Parking Lot Use Fee - A per day fee will be charged for use of the City’s
6.D.f
Packet Pg. 113 Attachment: Policy for Special Events and City Partnerships (4846 : BloodRoot Ramble Agreement Amendment) Resolution No. 150-2023
reservable lots including City Hall Parking Lot, Healdsburg Community Center Blacktop, and the Healdsburg Cooperation Yard Parking Lot. • Staffing Fees - Applicants will be charged for any staff time incurred outside of the standard permitting process. Staff time charge will include any time spend by any City department including, Community Services, Police, Fire, Public Works, etc. As determined by the City, at the applicant’s own cost, a City staff member may be assigned to provide facility or other City-related support. • Closure Fees - Special events approved for road closure will be assigned a road closure fee. All applicants will be charged a fee for each no parking barricade used.
• Facility Use Fee – Applied for the usage of a public park or public recreational area which serves as a contribution toward the maintenance, upkeep, and improvement of the park facilities and services.
• General Services Fee - For services requested of City staff for which no fee is listed in the Master Fee Schedule, the Director of the department whose services are requested shall determine the appropriate fee, based on the following hourly rates for staff time involved in the service or activity.
9.2. Refunds - If inclement weather or other circumstances prevent the use of the permitted area, as determined by department staff, a refund will be provided, with the deduction of the cost of staff time dedicated to the event.
9.3. Any special events in partnership with the City will be exempt from all permit fees and deposit requirements.
10. Violation
An event organizer’s failure to follow this Policy may result in loss of deposit and/or inability to host future events in the City.
6.D.f
Packet Pg. 114 Attachment: Policy for Special Events and City Partnerships (4846 : BloodRoot Ramble Agreement Amendment)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: Grant Street Water Improvements Bid Award
PREPARED BY: Clay Thistle, Senior Engineer
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):
Adopt a Resolution conditionally awarding the Grant Street Water Improvements Project to Precision Excavating and Grading, Inc. in the amount of $240,473.81, authorizing the City Manager to execute the contract and negotiate and approve contract change orders up to 20% of the original contract amount, and amending the Fiscal Year 2024-2025 Adopted Budget.
COMMUNITY ENGAGEMENT/OUTREACH:
The Project was advertised for public bidding in the Santa Rosa Press Democrat and on the City’s website.
Prior to beginning construction, advance notices will be provided to adjacent properties. They will be advised of potential impacts, parking restrictions, and the planned work duration. The City project manager’s direct contact information will be provided for additional information and for any concerns that arise during the construction process.
BACKGROUND:
The City water system is broken into several zones based upon water pressure. The zones are separated by valves with interconnection by pressure regulating valves that allow water to flow from higher pressure zones into lower pressure zones based upon demand.
The City water system serving many of the properties along Grove Street, Vine Street and Westside Road lacks proper interconnections, meaning there are sections that do not function as a looped system. When a water system is looped, turning the nearest valves on each side of a break or area of repair limits how many customers will be without water during the work. The looped system will provide water from both directions. Currently, when water is shut off within this area, the impacts are large. This project on Grant Street between Grove Street and Larkspur Avenue will create a needed connection to loop the system, along with necessary shutoff valves
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Packet Pg. 115
and pressure-regulating devices. The looped system will allow staff to minimize impacts on our residents during water system shutdowns for maintenance and repairs.
On March 14, 2025, and March 19, 2025, the Grant Street Water Improvements Project was advertised and bids opened on April 17, 2025.
DISCUSSION/ANALYSIS:
A notice inviting bids was advertised in accordance with all applicable procedures, and the City received ten bids. The lowest apparent and responsive bid was from Precision Excavating and Grading, Inc. in the amount of $ $240,473.81. The other bids received ranged from the apparent second lowest bid of $276,905 to the highest bid of $394,110.75. The lowest bid was lower than the engineer’s estimate of $244,000.00 by approximately 1.5%.
The bid from Precision Excavating and Grading, Inc. satisfies the bidding requirements for the project as described in the bid instructions. There are no irregularities with the bid and no protests to the bid have been filed as of the time of this report. Staff has verified that Precision Excavating and Grading, Inc. possesses the required license and is otherwise qualified to complete the project.
ENVIRONMENTAL STEWARDSHIP:
Recycling will be used to divert much of the construction waste from the landfill. Concrete and asphalt removed will be delivered to local recyclers for reuse in new paving and concrete products.
ALTERNATIVES:
The City Council could choose to reject all bids and direct staff to postpone the project.
FISCAL IMPACT:
The proposed contract is for $240,473.81 and staff recommends that the City Council authorize an additional 15% contingency of $36,071 for unforeseen conditions and potential additional costs bringing the total construction amount to $276,544.81. An additional $36,071.19 is estimated for staff time to complete inspections and construction management for a total project budget of $312,616.
The scope of this project was contemplated to be completed in conjunction with the Grove Street Neighborhood Plan Implementation Project; however, it was ultimately determined to be an independent project. Staff propose creating a new CIP project, Grant Street Water Improvements Project WA007. There are sufficient available funds in the Water Operating Fund to support the proposed project budget of $312,616. Staff recommends amending the budget to accommodate a transfer from the Water Operating Fund to the Water Capital Fund and appropriating the capital expense for the Grant Street Water Improvements Project WA007 in the amount of $312,616.
ENVIRONMENTAL ANALYSIS:
The proposed Grant Street Water Improvements Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15302(c).
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ATTACHMENT(S):
Resolution
Exhibit A
BID Summary
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Packet Pg. 117
CITY OF HEALDSBURG
RESOLUTION NO. -2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG CONDITIONALLY AWARDING THE GRANT
STREET WATER IMPROVEMENTS PROJECT TO PRECISION
EXCAVATING AND GRADING, INC. IN THE AMOUNT OF
$240,473.46, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE CONTRACT, AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND APPROVE CONTRACT
CHANGE ORDERS UP TO 15% OF THE ORIGINAL
CONTRACT AMOUNT, AND AMENDING THE FISCAL YEAR
2024-2025 ADOPTED BUDGET
WHEREAS, the notice inviting bids for the Grant Street Water Improvements Project was advertised in accordance with applicable procedures that resulted in the City receiving ten bids; and
WHEREAS, the lowest apparent and responsive bid was submitted by Precision Excavating and Grading, Inc. in the amount of $240,473.81; and WHEREAS, staff has verified that Precision Excavating and Grading, Inc. possesses the required license(s) and is otherwise qualified to complete the project; and WHEREAS, staff have reviewed the bid proposal and determined that there are no irregularities; and
WHEREAS, staff recommend awarding the contract to Precision Excavating and Grading, Inc. in the amount of $240,473.81; and
WHERAS, staff recommend a 15% contract contingency and additional funding for staff inspection and construction management for a total construction phase budget of $312,616.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:
1. Finds the proposed Grant Street Water Improvements Project involves the repair and maintenance of an existing public facility involving negligible or no expansion of use therefore is exempt pursuant to the California Environmental Quality Act (CEQA) Guidelines 15302(c).
2. Conditionally awardsthe Grant Street Water Improvements Project to Precision Excavating and Grading, Inc.
3. Authorizes the City Manager to execute the Grant Street Water Improvements Project contract.
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Packet Pg. 118 Attachment: Resolution (4848 : Grant Street Water Improvements Bid Award) Resolution No. -2025
4. Authorizes the City Manager to negotiate and approve contract change orders up to fifteen percent (15%) of the bid amount, issue the notice of award to Precision Excavating and Grading, Inc.
5. Amends the Fiscal Year 2024-2025 Adopted Budget as depicted in the attached Exhibit A.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 19th day of May 2025, by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Packet Pg. 119 Attachment: Resolution (4848 : Grant Street Water Improvements Bid Award) Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 522-6163-45000-WA007 $ 312,616 Establish budget for Grant Street Water Improvements Project WA007 520-8080-42301-00000 $ 312,616 Increase Transfer Out of Water Operating Fund for Project WA007 522-1000-39001-00000 $ 312,616 Increase Transfer In from Water Operating Funds for Project WA007 FY 24-25 Budget Amendment
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Packet Pg. 120 Attachment: Exhibit A (4848 : Grant Street Water Improvements Bid Award) Item Item Description
Estimated
Annual
Quanity
Unit of
Measure
Unit Cost (in
figures)
Total Cost (in
figures Unit Cost (in figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures Unit Cost (in figures)
Total Cost (in
figures Unit Cost (in figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures Unit Cost (in figures)
Total Cost (in
figures
Unit Cost (in
figures)
Total Cost (in
figures
1 Mobilization and Demobilization 1 LS
9693 $9,693.00 15000 $15,000.00 1900 $1,900.00 15000 $15,000.00 10000 $10,000.00 15000 $15,000.00 12500 $12,500.00 25800 $25,800.00 3000 $3,000.00 15000 $15,000.00 2 Utility Clearances 1 LS
4148 $4,148.00 5959.74 $5,959.74 1800 $1,800.00 10600 $10,600.00 15000 $15,000.00 8000 $8,000.00 6500 $6,500.00 1800 $1,800.00 4800 $4,800.00 8300 $8,300.00 3 Vehicular and Pedestrian Traffic
Control 1 LS
16238 $16,238.00 40000 $40,000.00 22000 $22,000.00 23000 $23,000.00 35000 $35,000.00 10000 $10,000.00 11000 $11,000.00 24000 $24,000.00 55000 $55,000.00 9600 $9,600.00 4 HMA Paving 75 TON
586 $43,950.00 303.46 $22,759.50 369 $27,675.00 595 $44,625.00 700 $52,500.00 350 $26,250.00 545 $40,875.00 390 $29,250.00 933.33 $69,999.75 600 $45,000.00 5 Traffic Stripes and Pavement
Markings 1 LS
7939 $7,939.00 7000 $7,000.00 5100 $5,100.00 7000 $7,000.00 9000 $9,000.00 6000 $6,000.00 4900 $4,900.00 9960 $9,960.00 9000 $9,000.00 5500 $5,500.00 6 Adjust Existing Manhole to Grade 2 EA
1574 $3,148.00 1500 $3,000.00 2838 $5,676.00 2100 $4,200.00 5000 $10,000.00 1200 $2,400.00 2200 $4,400.00 900 $1,800.00 2500 $5,000.00 3000 $6,000.00 7 Unstable Trench Overexcavation /
Stabilization 130 LF
13 $1,690.00 17.11 $2,224.30 251 $32,630.00 51 $6,630.00 20 $2,600.00 75 $9,750.00 2 $260.00 11.5 $1,495.00 46.9 $6,097.00 10 $1,300.00 8 8" Water Main 10 LF 262 $2,620.00 422.06 $4,220.60 356 $3,560.00 1815 $18,150.00 800 $8,000.00 350 $3,500.00 370 $3,700.00 300 $3,000.00 874 $8,740.00 205 $2,050.00 9 8" Gate Valve 2 EA 3933 $7,866.00 2354.69 $4,709.38 5677 $11,354.00 3800 $7,600.00 2500 $5,000.00 3500 $7,000.00 3900 $7,800.00 5400 $10,800.00 3500 $7,000.00 3600 $7,200.00 10 12" Water Main 120 LF 328 $39,360.00 210.97 $25,316.40 601 $72,120.00 693 $83,160.00 1000 $120,000.00 644 $77,280.00 554 $66,480.00 420 $50,400.00 558 $66,960.00 280 $33,600.00 11 12" Gate Valve 1 EA 6159 $6,159.00 4071.65 $4,071.65 7662 $7,662.00 5980 $5,980.00 5000 $5,000.00 4500 $4,500.00 6200 $6,200.00 8400 $8,400.00 5000 $5,000.00 11600 $11,600.00 12 Half Water Main Lowering 1 EA 7875 $7,875.00 12425.66 $12,425.66 16117 $16,117.00 12250 $12,250.00 2500 $2,500.00 8000 $8,000.00 2000 $2,000.00 9600 $9,600.00 24500 $24,500.00 5800 $5,800.00 13 Temporary Blow-Off 2 EA 1811 $3,622.00 2075.14 $4,150.28 5934 $11,868.00 2600 $5,200.00 5000 $10,000.00 2500 $5,000.00 1700 $3,400.00 480 $960.00 2500 $5,000.00 1150 $2,300.00 14 Water Main Tie-In 2 EA 21364 $42,728.00 10000 $20,000.00 16117 $32,234.00 25450 $50,900.00 5000 $10,000.00 18000 $36,000.00 25500 $51,000.00 7800 $15,600.00 16000 $32,000.00 26000 $52,000.00 15 1" Below Ground Pressure
Reducing Valve 8 EA 3956 $31,648.00 2490.48 $19,923.84 3515 $28,120.00 2420 $19,360.00 2000 $16,000.00 2000 $16,000.00 3900 $31,200.00 2400 $19,200.00 3733 $29,864.00 3000 $24,000.00 16 1-1/2" Below Ground Pressure
Reducing Valve 2 EA 4422 $8,844.00 3334.24 $6,668.48 11036 $22,072.00 3435 $6,870.00 1500 $3,000.00 3000 $6,000.00 4400 $8,800.00 4200 $8,400.00 4700 $9,400.00 8500 $17,000.00 17 3" Below Ground Pressure
Reducing Valve 1 EA 16958 $16,958.00 4250 $4,250.00 3247 $3,247.00 17150 $17,150.00 3000 $3,000.00 16000 $16,000.00 16800 $16,800.00 12000 $12,000.00 11700 $11,700.00 21000 $21,000.00 18 4" Below Ground Pressure
Reducing Valve 1 EA 18277 $18,277.00 14981.28 $14,981.28 3275 $3,275.00 19680 $19,680.00 4000 $4,000.00 17000 $17,000.00 18000 $18,000.00 18000 $18,000.00 12050 $12,050.00 22000 $22,000.00 19 1-1/2” Above Ground Pressure
Reducing Valve 2 EA 4041 $8,082.00 2465.83 $4,931.66 2989 $5,978.00 3750 $7,500.00 1500 $3,000.00 3000 $6,000.00 4400 $8,800.00 1020 $2,040.00 4000 $8,000.00 7700 $15,400.00 20 Remove Existing 6" Pressure
Reducing Valve from Existing
Vault
1 LS 4372 $4,372.00 3665.28 $3,665.28 1718 $1,718.00 4185 $4,185.00 1500 $1,500.00 2000 $2,000.00 2600 $2,600.00 5400 $5,400.00 7000 $7,000.00 4600 $4,600.00 21 Water Pollution Control 1 LS 4100 $4,100.00 5000 $5,000.00 2800 $2,800.00 3500 $3,500.00 6000 $6,000.00 15000 $15,000.00 1800 $1,800.00 9000 $9,000.00 1000 $1,000.00 3400 $3,400.00 22 Trench Bracing and Shoring 1 LS 3409 $3,409.00 4215.76 $4,215.76 5600 $5,600.00 8500 $8,500.00 3000 $3,000.00 7000 $7,000.00 6500 $6,500.00 4000 $4,000.00 10000 $10,000.00 1500 $1,500.00 23 Monument 2 EA 3442 $6,884.00 3000 $6,000.00 1324 $2,648.00 5840 $11,680.00 3000 $6,000.00 2500 $5,000.00 1100 $2,200.00 3000 $6,000.00 1500 $3,000.00 2700 $5,400.00 $299,610.00 $240,473.81 $327,154.00 $392,720.00 $340,100.00 $308,680.00 $317,715.00 $276,905.00 $394,110.75 $319,550.00 Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Striping Graphics
Cotati, Ca
Striping
$6,400
AGD General Engineering, Inc
Cotati, Ca
Paving
$17,160
Stripping Graphics
Cotati, Ca
Stripping
$8,000
Zila Stormwater Management
& Civil Engineering
San Francisco, Ca
Civil Engineer
$3,500
Bayside Stripe & Seal Inc
Petaluma, Ca
Striping
$5,500
Anrak Corp
Sacramento, Ca
AC Grinding
$6,500
Valley Paving
Redwood Valley, Ca
Paving
$58,340
Bayside Stripin & Seal
Petaluma, Ca
Striping
$5,500
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Delta Grinding Co
Antioch, Ca
Asphalt Grinding
$6,500
Stripping Graphics
Cotati, Ca
Stripping
$7,168
Schaefer Engineering, Inc
Santa Rosa , Ca
Paving
$8,500
Cinquini & Passarino
Santa Rosa, Ca
Survey
$5,500
GR Sunbberg Inc
Arcata, Ca
Pavement Marking
$8,250
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount Cinquini & Passarino Inc
Santa Rosa, Ca
Survey
$8,065.00
Cinquni & Passarino, Inc
Santa Rosa, Ca
Surveying
$8,065
City Rise Traffic, LLC
Fremont, Ca
Traffic Control
$1,500
Tulley
Dixon, Ca
WPCP
$4,500
Sub/Location Trade/Amount Sub/Location Trade/Amount Sub/Location Trade/Amount United Stripping 101, Inc
Penngrove, Ca
Stripping
$3,465.28
Delta Grinding Co, Inc
Knightsen, Ca
Asphalt Grinding
$5,400
GR Sanberg,Inc
Arcata, Ca
Traffic Striping
$8,250
Sub/Location Trade/Amount Sub/Location Trade/Amount
Fine Line Striping, Inc
Rohnert Park, Ca
Striping
$5,995
Statewide Traffic Control
Fairfield, CA
Traffic Control
$20,000
Base Bid Total
Bid Opening: April 17, 2025 @ 2:00 pm
CIP-04-025 Grant Street Water Improvements
TerraCon Precision Excavating and Grading Basset Engineering WestPac Construction All Grade Excavating, Inc. WR Forde Ghilotti Construction Co Inc CATS4U, Inc. Cupples Excavating, Inc. Argonaut Constructors, Inc.
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Packet Pg. 121 Attachment: BID Summary (4848 : Grant Street Water Improvements Bid Award)
CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
September 16, 2024
CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.
CALL TO ORDER/ROLL CALL
Mayor/Chairperson Hagele called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele Board Members
Absent: Council Members/: None.
Board Members
APPROVAL OF AGENDA
Mayor Hagele announced item 6A will be pulled off the consent calendar.
On a motion by Councilmember Kelley, seconded by Councilmember Edwards, approved the September 16, 2024, City Council and Redevelopment Successor Agency meeting agenda as amended above. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
REPORT ON CLOSED SESSION
None.
ANNOUNCEMENTS/PRESENTATIONS – CALIFORNIA NATIVE AMERICAN DAY
PROCLAMATION
Mayor Hagele, with Council concurrence, issued a Proclamation declaring September 27, 2024, as California Native American Day in the City of Healdsburg.
Sherrie Smith-Ferri thanked Council for the recognition and noted she is looking forward to continuing a relationship with the City in the future.
Jack Pollard thanked the City Council for the recognition.
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Packet Pg. 122 Attachment: September 16, 2024 Regular Meeting Minutes (4852 : Approval of Minutes - May 19, 2025) City Council/RSA Regular Meeting Minutes
September 16, 2024
ANNOUNCEMENTS/PRESENTATIONS – POLLUTION PREVENTION AND CREEK
WEEK PROCLAMATION
Mayor Hagele, with Council concurrence, issued a Proclamation declaring September 22-29, 2024, as Pollution Prevention Week, and September 16-23, 2024, as Creek Week in the City of Healdsburg.
Michael Harrigan, Stormwater Program Manager, thanked the Council for the recognition and announced event details for the upcoming Foss Creek Clean Up.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION RECOGNIZING
SEPTEMBER 30-OCTOBER 6, 2024, AS INTERNATIONAL ACTIVE AGING WEEK Mayor Hagele, with Council concurrence, issued a Proclamation recognizing September 30- October 6, 2024, as International Active Aging week in the City of Healdsburg.
Donna O’Brien, Chair of the Senior Citizen Advisory Commission, announced upcoming events by the Healdsburg Senior Center in celebration of active aging week.
Lynn Fernandez, President of the Friends of the Healdsburg Senior Center, thanked the Council for the recognition and reflected on the enjoyable activities offered at the Senior Center, and announced an upcoming fundraiser sponsored by Friends of the Healdsburg Senior Center.
CITY MANAGER REPORTS
City Manager Kay reported on the upcoming Foss Creek Cleanup, Healdsburg Arts Festival events and announced City Council meetings are now being streamed live on YouTube.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
Dan Pizza commented on Councilmember Herrod and his experience with Councilmember Herrod during the current election cycle.
Cathy Waterbury provided information regarding the Healdsburg Fault and expressed concerns about the potential risk of earthquakes. She proposed establishing an Earthquake Awareness Day Proclamation on October 2nd and requested the addition of an earthquake preparedness checklist on the City's website.
CONSENT CALENDAR
Mayor Hagele noted Consent Item 6A has been removed from the consent calendar.
6.F.a
Packet Pg. 123 Attachment: September 16, 2024 Regular Meeting Minutes (4852 : Approval of Minutes - May 19, 2025) City Council/RSA Regular Meeting Minutes
September 16, 2024
On a motion by Councilmember Kelley, seconded by Councilmember Herrod, approved the Consent Calendar as follows:
A. ACCEPTANCE OF FITCH MOUNTAIN PUBLIC ACCESS IMPROVEMENT
PROJECT
This item was removed from the consent calendar.
B. EXPANSION OF THE CORE POLICING TEAM AND REORGANIZATION OF
FINANCE DEPARTMENT
Adopted Resolution No. 104-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG RESCINDING RESOLUTION NO. 67-2024 & NO. 88- 2024 AND REESTABLISHING THE AUTHORIZED POSITIONS LIST AND CORRESPONDING SALARY SCHEDULE EFFECTIVE SEPTEMBER 16, 2024.” (Ayes 5, Noes 0, Absent – None)
C. RCPA GREENHOUSE GAS INVENTORY RESULTS FOR 2022
Received an update on the Regional Climate Protection Authority 2022 Greenhouse Gas Inventory. (Ayes 5, Noes 0, Absent – None)
D. AGREEMENT WITH PEREGRINE TECHNOLOGIES FOR POLICE
DEPARTMENT DATA INTEGRATION
Adopted Resolution No. 105-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING AN PROFESSIONAL SERVICES
AGREEMENT WITH PEREGRINE TECHNOLOGIES TO PROVIDE A
COMPREHENSIVE DATA INTEGRATION SOLUTION AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE AGREEMENT FOR A THREE-YEAR TERM FOR AN AMOUNT NOT TO EXCEED $81,000.” (Ayes 5, Noes 0, Absent – None) E. AUTHORIZE XEROX FINANCIAL SERVICES, LLC LEASE AGREEMENT Adopted Resolution No. 106-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG AUTHORIZING THE CITY MANAGER TO EXECUTE
SERVICE AND LEASE AGREEMENTS WITH XEROX FINANCIAL SERVICES, LLC IN THE AMOUNT OF $4716.73 PER MONTH, FOR 60 MONTHS, AND A ONE-TIME SERVICES CONTRACT IN THE AMOUNT OF $4000, TOTALING $287,003.80 OVER 5 YEARS.” (Ayes 5, Noes 0, Absent – None)
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F. AWARD OF ASPHALT MAINTENANCE CONTRACT
Adopted Resolution No. 107-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG CONDITIONALLY AWARDING AN ASPHALT
MAINTENANCE CONTRACT TO ENGELKE CONSTRUCTION, AUTHORIZING THE
CITY MANAGER TO EXECUTE THE THREE-YEAR CONTRACT AND TWO ANNUAL EXTENSIONS FOR AN INITIAL NOT-TO-EXCEED AMOUNT OF $495,000, AND A MAXIMUM FIVE-YEAR NOT-TO-EXCEED AMOUNT OF $825,000.” (Ayes 5, Noes 0, Absent – None)
G. READING OF ORDINANCE TITLES
By motion, determined that the titles to all Ordinances that appear on this public agenda have been read and waive further reading. (Ayes 5, Noes 0, Absent – None) H. ORDINANCE AMENDING HEALDSBURG MUNICIPAL CODE CHAPTER 10
RELATED TO VEHICLES
By motion, introduce for first reading, by title only and waiving further reading of the text, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING TITLE 10 OF THE HEALDSBURG MUNICIPAL CODE RELATED TO VEHICLES AND TRAFFIC.” (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar as above carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
PUBLIC HEARING – FOURTH AMENDMENT TO DEVELOPMENT AGREEMENT
WITH REPLAY HEALDSBURG, LLC AND CONSIDERATION OF TENTATIVE
SUBDIVISION MAPS FOR LOTS ONE, TWO, AND THREE OF THE MILL DISTRICT
PROJECT
Linda Ruffing, North Coast Community Planning introduced the item for discussion, provided an overview of the seven lots within the Mill District Project and outlined key components of the Development Agreement between the City and the developer. Ms. Ruffing reviewed the community benefits included in the proposed fourth amendment, detailed the timeline of the project and provided information on the currently approved conceptual master plan.
Ms. Ruffing further reviewed the proposed changes included in the fourth amendment to the Development Agreement, including relocation of residential amenity from lot 1 to lot 5, relocate middle income units from lot 5 to lot 3, converting eight affordable by design units to ownership middle income housing units, modifying timing for completion of middle income units to require that all twenty-nine units on lot 3 be constructed prior to the Certificate of Occupancy for first
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Market Rate unit on lot 2, clarifying who has access to the residential amenities, allowing twenty-nine middle income units on lot 3 be sold as ownership units, establishing a mechanism to cap increases in HOA fees for middle income units, allow hotel investment suite use on lot 1 visitor lodging use, require agreement for payment in lieu of TOT for hotel investment suites, limit vested rights for hotel investment suite use on lot 1 to five years, waiving payment of Quimby act fees in exchange for elimination of commercial module in park and modify timing for payment of connectivity funds.
Additionally, Ms. Ruffing provided a definition of a tentative map, reviewed the three tentative subdivision maps for lots one, two, and three and the proposed conditions of approval for each map. Ms. Ruffing noted the new and revised language for special condition #25 and presented findings for approval of tentative subdivision maps.
In response to Councilmember Kelley’s inquiries, Ms. Ruffing noted the middle-income units can either be owned or rented, they will be integrated with market-rate units, reviewed potential locations of the units and stated that the feasibility study confirms the proposed 62 units could fit on Lot 2.
Planning and Building Director Duiven noted that GMO allocations will expire at the end of the current cycle however, the Development Agreement allows for the capture of expiring allocations from projects like Saggio Hills. Director Duiven further explained that the annual GMO report tracks expired and used allocations. Ms. Ruffing clarified that the initial HOA fee is determined by the homeowners’ association and factored into the restricted sales price and confirmed that the middle-income units are set at 160% of the Area Median Income (AMI).
Ms. Ruffing further provided information on the amenities for the investment suites, outlined the policies for purchasing multiple hotel suites, explained the process if an owner wishes to sell, and clarified the consequences for non-compliance with these policies. Vice President of Development for Replay Healdsburg, LLC Mike McCone clarified the use, size, and components of the larger suites on the second and third floors of the hotel. Ms. Ruffing clarified that it is common for development agreements to undergo multiple amendments over time and confirmed that these agreements typically have a 15-year term, unless extended, and that they will be incorporated into other land use approvals.
City Attorney Zutler provided information on enforcement options if the Conditions of Approval are not followed, clarified the specifications of hotel suites, explained the structure of HOA fees and residential amenity fees, defined what is considered affordable for a middle-income family of four and confirmed that the amended development agreement retains the same number of units, affordability criteria, and hotel keys, with 29 of those units now designated for sale. Ms.
Ruffing further confirmed that local preference includes retail spaces, clarified that the park is privately owned and maintained and the City has a public access easement over it.
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City Manager Kay confirmed that the City is comfortable with the payment in lieu of TOT fees, noting that multiple calculations were conducted.
Ms. Ruffing clarified that proceeds from the sale middle-income units will contribute a substantial amount back to the City's housing trust fund, the middle-income units will be subject to 45-year restrictive covenants and clarified that if an investment partner does not come through within five years, the suites will be integrated with the hotel.
Mr. McCone confirmed that they would seek another investment partner if the initial partner backed out of purchasing the hotel investment suites.
There were no public comments on this item.
Council Comments
Councilmember Herrod expressed appreciation for the commitment to housing and the efforts to maintain affordability for middle-income households, expressed support for the sale of middleincome units and concerns about the potential impact of hotel investment suites and inquired about the retail space in the development.
Councilmember Edwards is pleased with the clarification of the affordability fees and the development of a diverse, mixed community and inquired how the investor-owned units are rented out.
Vice Mayor Mitchell expressed her satisfaction with the proposed amendments, particularly the 29 units intended for sale and the planned park expansion. Vice Mayor Mitchell emphasized that the terms negotiated by the City are beneficial, promoting both the City's goals and the community's needs for mixed housing.
Councilmember Kelley echoed Vice Mayor Mitchell’s comments about the importance of community benefits and noted that the Connectivity and Quimby funds will provide lasting value to the City. Councilmember Kelley expressed support for the park's location and expressed concerns regarding the exclusivity of the amenity buildings and requested that future unit proposals include a broader range of moderate-income options. Additionally, Councilmember Kelley commented on the significant increase in hotel rooms built since 2018 and expressed ongoing concerns about the potential impact of the hotel investment suites.
Mayor Hagele expressed support for the location of the middle-income units and amenity buildings, as well as for the park expansion. Mayor Hagele was in favor of the Development Agreement’s provision restricting hotel investment suites from accessing amenities, expressed concerns about potential TOT losses resulting from the hotel investment suites and praised the staff for their efforts in successfully negotiating the terms of the DA amendment.
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City Attorney Zutler read aloud the revisions to the Fourth Amendment to the Development Agreement, Section 11, 5.9 and to the Conditions of Approval as Condition #25 for the Lot 3 tentative map as follows: “The CC&Rs for the Master Association and for the Lot 3 SubAssociation shall include a provision to limit the amount of an annual increase in the total homeowners' association dues, regular assessments and/or reserves inclusive of fees for the applicable Condominium Sub-association, Master Association. and Private Recreation Facility License Fee ("Combined HOA Fees") payable by an Ownership Middle Income Housing Unit.
An annual increase in Combined HOA Fees for Ownership Middle Income Housing Units shall be limited to an amount not to exceed the annual percentage increase in the Consumer Price Index (CPI) for All Urban Consumers (CPI-U), for the San Francisco-Oakland-Hayward area, as published by the U.S. Bureau of Labor Statistics. The adjustment shall be calculated by comparing the CPI from April of the previous year to April of the current year. If the CPI shows no increase or a decrease, the Combined HOA Fees shall remain unchanged for the subsequent year. Adjusted payments shall take effect on July l and continue for, at a minimum, the following 12-month period.”
On a motion by Vice Mayor Mitchell, seconded by Councilmember Edwards, introduced for first reading, by title only and waiving the full reading of the text, “AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF HEALDSBURG APPROVING THE FOURTH AMENDMENT
TO DEVELOPMENT AGREEMENT BY AND BETWEEN REPLAY HEALDSBURG LLC AND THE CITY OF HEALDSBURG FOR THE MILL DISTRICT PROJECT (DA 2018-01.04) BASED ON THE SUGGESTED FINDINGS, including the changes read into the record by City Attorney Zutler.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)
On a motion by Vice Mayor Mitchell, seconded by Councilmember Edwards, adopted Resolution No. 108-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING A TENTATIVE SUBDIVISION MAP (SBDV 0003-2024) FOR LOT 1 OF THE MILL DISTRICT PROJECT.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)
On a motion by Vice Mayor Mitchell, seconded by Councilmember Kelley, adopted Resolution No. 109-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING A TENTATIVE SUBDIVISION MAP (SBDV 0004-2024) FOR LOT 2 OF THE MILL DISTRICT PROJECT.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)
On a motion by Vice Mayor Mitchell, seconded by Councilmember Herrod, adopted Resolution No. 110-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING A TENTATIVE SUBDIVISION MAP (SBDV 0005-2024) FOR LOT 3 OF THE MILL DISTRICT PROJECT, including the changes read into the record by City
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Attorney Zutler.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)
OLD BUSINESS – CLIMATE MOBILIZATION STRATEGY IMPLEMENTATION
PLAN ANNUAL UPDATE
Assistant City Manager Sturmfels introduced Public Works Director Larry Zimmer and Utility Conservation Analyst Terra Sampson who would be presenting with him this evening. Manager Sturmfels provided an overview of the emission sources in Healdsburg outlined GHG reduction targets, noting the City is on track to meet state goals. Additionally, Manager Sturmfels shared details of the implementation plan of the Climate Mobilization Strategy (CMS) over the next two years.
Conservation Analyst Sampson reviewed the GHG reductions by sector and provided an update on actions scheduled for completion by Q2 2024, noting that some actions have been delayed due to various factors. Ms. Sampson highlighted notable successes in areas like building energy efficiency, water conservation, and electric transportation.
Public Works Director Zimmer shared achievements in public and active transportation and solid waste management.
Manager Sturmfels further highlighted successful initiatives, including carbon sequestration projects, outlined current risks and challenges and reviewed the upcoming initiatives.
In response to Council’s inquiries, Manager Sturmfels provided an update on the charging options for the Route 67 bus. Analyst Sampson further clarified that the Electrification Forecast will examine different adoption rates for electric vehicles (EVs) and electric appliances.
Public Comments
Judy Fujita expressed her appreciation for the City's accomplishments and the presentation.
Linda Cade inquired about selling climate credits, GHG calculations, and how GHG’s are calculated.
In response to Councilmember Kelley’s inquiry, Manager Sturmfels confirmed he would provide an update on infrastructure improvements related to the Saggio Hills grant funding for connectivity.
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OLD BUSINESS – L&M VILLAGE QUARTERLY UPDATE
Housing Director Sotomayor introduced the item for discussion and introduced Margaret Sluyk, Executive Director of Reach for Home. Ms. Sluyk presented the first quarter highlights for L&M Village, reviewed updates on the clearing of the Syar encampment and the solutions for the two remaining homeless individuals at the Syar property. Ms. Sluyk shared program outcomes to date and provided information on the supportive services available.
Director Sotomayor shared details about Homekey funding for the L&M Village, reviewed the challenges and opportunities for the L&M going forward and provided an analysis of the 2024 Point-In-Time Count compared to historical Point-In-Time Counts.
In response to Councilmember Kelley’s inquiry, Director Sotomayor addressed the funding gap between the County and the City’s needs. Director Sotomayor reassured the Council that the County is committed to providing additional support, and this will be reflected in the amended agreement.
There were no public comments on this item.
The Council thanked Ms. Sluyk for her presentation, acknowledged the effort, dedication and impact the L&M has had on the community and commented on Reach For Home’s upcoming fundraiser.
NEW BUSINESS – APPOINTMENTS OF THE CITY SELECTION COMMITTEE AND MAYORS’ AND COUNCILMEMBERS’ ASSOCIATION BOARD OF DIRECTORS City Clerk Allan introduced this item for discussion and noted the action this evening was to direct the Mayor or his alternate on how to vote for a representative for the Measure O Citizens Oversight Committee (County of Sonoma Mental Health and Homeless Services Citizens Oversight Committee).
There were no public comments on this item.
Following a brief discussion by Council, there was Council consensus to direct the Mayor to vote for Mayor Kevin McDonnell, Petaluma and Gerard Giudice, Rohnert Park.
On a motion by Mayor Hagele, seconded by Councilmember Kelley, directed the Mayor to vote for Kevin McDonnell and Gerard Giudice at the City Selection Committee and Sonoma County Mayors’ and Councilmembers’ Association Board meeting on October 10, 2024. The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)
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COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Edwards reported he attended the opening of the mini library.
Vice Mayor Mitchell reported she attended the Gallery 300 ribbon cutting event.
Councilmember Kelley reported she attended the Climate Action Healdsburg meeting, the Sonoma County Transportation Authority Board of Directors Meeting, the Healdsburg Museum Annual Dinner, met with representatives of True West Film Center, attended the launch event for the Measure I campaign and the Russian River Keeper’s Rippin’ River Bash event.
Councilmember Herrod reported he met with representatives of True West Film Center, the Climate Action Healdsburg meeting, met with Sebastopol Vice Mayor Stephen Zollman and Eli Melrod for a tour of Solful, attended the Gallery 300 ribbon cutting, and a Healdsburg high school football game.
Mayor Hagele reported he had lunch with Supervisor Rabbit, coffee with Michelle Oxford, met with the Senior VP of Kaiser Permanente, and noted he will be attending the upcoming groundbreaking for True West Film Center.
WRITTEN COMMUNICATIONS
None.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:50 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ David Hagele, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY
REGULAR MEETING MINUTES
OCTOBER 7, 2024
CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.
CALL TO ORDER/ROLL CALL
Mayor/Chairperson Hagele called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:
Present: Council Members/: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele Board Members
Absent: Council Members/: None.
Board Members
APPROVAL OF AGENDA
On a motion by Councilmember Kelley, seconded by Councilmember Herrod, approved the October 7, 2024, City Council and Redevelopment Successor Agency meeting agenda. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)
REPORT ON CLOSED SESSION
Mayor Hagele reported a closed session was held prior to the meeting and there was no reportable action.
ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION DECLARING THE MONTH OF OCTOBER 2024 AS DOMESTIC VIOLENCE AWARENESS MONTH Mayor Hagele, with Council concurrence, issued a Proclamation declaring the month of October 2024 as Domestic Violence Awareness Month in the City of Healdsburg.
Madeline Keegan O’Connell thanked the Council for the recognition and shared her appreciation for the opening of the YWCA Preschool Center in Healdsburg. She highlighted key statistics on domestic violence and announced an upcoming fun run event to raise awareness.
ANNOUNCEMENTS/PRESENTATIONS – LATIN AMERICAN HERITAGE MONTH
PROCLAMATION
Mayor Hagele, with Council concurrence, issued a Proclamation declaring September 15 to October 15, 2024, as Latin-American Heritage Month in the City of Healdsburg.
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Leigh Stokes, Chair of Corazon Healdsburg, and Jaime Guitierrez, Board Member, thanked the Council for the recognition.
ANNOUNCEMENTS/PRESENTATIONS – A PROCLAMATION HONORING EDGAR DEAS
Mayor Hagele, with Council concurrence, issued a Proclamation honoring Edgar Deas in the City of Healdsburg.
Paul Deas thanked the Council for honoring his father and reflected on the impact his dad had on the community.
CITY MANAGER REPORTS
City Manager Kay reported on a power outage over the weekend, announced the City sent a fire engine to the Glen Haven incident near Clear Lake, noted the upcoming North Bay Zero Waste Week, the Coffee with a Cop event and the Halloween Pet Parade.
PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON
AGENDA ITEMS
Cathy Waterbury expressed concerns about a small business being asked to vacate the property they currently rent.
Richard Burg expressed concerns about comments heard on social media regarding Measure O.
John Haupt, Manager of the Healdsburg Regional Library, expressed gratitude to the Council for their continued partnership and expressed his appreciation for seeing the funding for the library included on the consent calendar.
CONSENT CALENDAR
On a motion by Councilmember Kelley, seconded by Councilmember Edwards, approved the Consent Calendar as follows:
A. RECEIVE THE MONTHLY INVESTMENT REPORT FOR AUGUST 2024 By motion, received and approved the Monthly Investment Report for August 2024. (Ayes 5, Noes 0, Absent - None)
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B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF AUGUST 2024
By motion, approved the Disbursement Report for August 2024. (Ayes 5, Noes 0, Absent - None)
C. REVIEW CAPITAL IMPROVEMENT PROGRAM AND REESTABLISH
APPROPRIATIONS FOR CONTINUING PROJECTS
Adopted Resolution No. 111-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING THE FISCAL YEAR 2024-25 BUDGET.” (Ayes 5, Noes 0, Absent – None)
D. LIBRARY RENOVATION FUNDING RESOLUTION
Adopted Resolution No. 112-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AUTHORIZING THE PAYMENT OF UP TO $250,000
TO THE SONOMA COUNTY LIBRARY IN SUPPORT OF THE HEALDSBURG LIBRARY RENOVATION PROJECT.” (Ayes 5, Noes 0, Absent – None) E. AGREEMENT WITH DEVELOPMENT GROUP INC. FOR NETWORK SYSTEMS
EQUIPMENT AND INSTALLATION AT FIRE SUBSTATION
Adopted Resolution No. 113-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE AGREEMENT WITH DEVELOPMENT GROUP, INC., IN THE AMOUNT OF $97,570.86 FOR FIRE SUBSTATION NETWORK SYSTEMS EQUIPMENT AND INSTALLATION.” (Ayes 5, Noes 0, Absent – None) F. CREATION OF AN ARTS AND CULTURE COMMISSION
Adopted Ordinance No. 1242 titled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING CHAPTER 2.32 OF TITLE 2 OF THE
HEALDSBURG MUNICIPAL CODE (BOARDS, COMMITTEES AND COMMISSIONS) TO ADD AN ARTS AND CULTURE COMMISSION.” (Ayes 5, Noes 0, Absent – None) Adopted Resolution No. 114-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG ESTABLISHING THE COMPOSITION AND
QUALIFICATIONS, APPOINTMENT TERMS, POWERS AND DUTIES, AND
MEETING PROTOCOLS OF THE ARTS AND CULTURE COMMISSION PURSUANT TO ARTICLE III OF CHAPTER 2.32 OF THE HEALDSBURG MUNICIPAL CODE.” (Ayes 5, Noes 0, Absent – None)
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G. ORDINANCE AMENDING HEALDSBURG MUNICIPAL CODE CHAPTER 10
RELATED TO VEHICLES
Adopted Ordinance No. 1243 titled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG REPEALING AND REPLACING TITLE 10 OF THE HEALDSBURG MUNICIPAL CODE RELATED TO VEHICLES AND TRAFFIC.” (Ayes 5, Noes 0, Absent – None)
Adopted Resolution No. 115-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG RESCINDING RESOLUTION NO. 30-2010 IN ITS ENTIRETY; REPEAL ANY OTHER CONFLICTING RESOLUTIONS PREVIOUSLY ADOPTED BY THE CITY COUNCIL RELATING TO PARKING FINES; AND
ESTABLISHING FINES FOR VIOLATIONS OF THE PARKING SECTIONS OF THE CALIFORNIA VEHICLE CODE AND TITLE 10 OF THE HEALDSBURG MUNICIPAL CODE.” (Ayes 5, Noes 0, Absent – None)
H. PURCHASE OF REPLACEMENT ELECTRIC LINE TRUCKS
Adopted Resolution No. 116-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG A APPROVING THE PURCHASE OF AN ALTEC D3050E DIGGER DERRICK ELECTRIC LINE TRUCK AND AN ALTEC MODEL AM60E DOUBLE BUCKET TRUCK, AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE ORDER WITH ALTEC INDUSTRIES INC. IN AN AMOUNT NOT TO EXCEED $1,012,477.” (Ayes 5, Noes 0, Absent – None) I. PURCHASE OF PIERCE TYPE I PUMP ENGINE
Adopted Resolution No. 117-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG APPROVING THE PURCHASE OF A PIERCE ENFORCER TYPE 1 ENGINE IN THE AMOUNT OF $1,296,447.80, AUTHORIZING
THE CITY MANAGER TO EXECUTE THE PURCHASE AGREEMENT WITH
GOLDEN STATE FIRE APPARATUS ON BEHALF OF THE CITY, AND AMENDING THE FISCAL YEAR 2024-25 ADOPTED BUDGET.” (Ayes 5, Noes 0, Absent – None) J. PROCUREMENT OF VEHICLES AND EQUIPMENT
Adopted Resolution No. 118-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG APPROVING THE PURCHASE OF TWO (2) 2024 FORD F-150 LIGHTNING PRO PICKUP TRUCKS FROM THE FORD STORE SAN LEANDRO FOR $153,567; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE ORDER CONTRACT WITH FORD STORE SAN LEANDRO; AND AMENDING THE ADOPTED BUDGET FOR FY 24-25.” (Ayes 5, Noes 0, Absent – None)
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K. DECLARING VEHICLES AND EQUIPMENT SURPLUS
Adopted Resolution No. 119-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEALDSBURG DECLARING VARIOUS VEHICLES AND EQUIPMENT AS SURPLUS.” (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar as above carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
PUBLIC HEARINGS
None.
OLD BUSINESS
None.
NEW BUSINESS – ADOPTION OF UPDATED EMERGENCY OPERATION PLAN Emergency Response Coordinator, Kelsey Carreiro, stated the action this evening was to adopt the updated Emergency Operation Plan (EOP). Coordinator Carreiro provided information on what an EOP is, the levels of planning included in the EOP, explained the process for updating the EOP and the six components included in the EOP. Coordinator Coarreito further reviewed the identified hazards in the plan, the updates made to the EOP, highlighted the specific annexes within the EOP that address hazard related incidents and offered an update on the current status of the emergency management program.
In response to Councilmember inquiries, Coordinator Carreiro provided information on the current and future use of social media platforms and emphasized the importance of residents planning for multiple evacuation routes to ensure preparedness in the event of an emergency.
Coordinator Carreiro further provided information on recent improvements over the last couple years, including technology upgrades to the Emergency Operations Center (EOC), the development of several new plans and ongoing staff training.
Public Comment
Cathy Waterbury inquired if emergency checklist printouts can be made available at Senior Center or Community Center.
On a motion by Vice Mayor Mitchell, seconded by Councilmember Kelley, adopted Resolution No. 120-2024, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING AND ADOPTING THE UPDATED CITY OF HEALDSBURG
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EMERGENCY OPERATIONS PLAN.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent 0)
NEW BUSINESS – PRESENTATION OF THE DRAFT HEALDSBURG ACTIVE
TRANSPORTATION PLAN
Public Works Director Zimmer introduced Michael Harrigan, Project Manager for the City of Healdsburg who has been overseeing this project and Erin Ferguson, Consultant with Fehr & Peers who has been assisting the City with the project. Director Zimmer reviewed the recommended action for the evening, reviewed the agenda of items being covered and noted the new plan will replace the City’s existing bike and pedestrian (PED) plan and outlined the purpose and intended use of the updated plan.
Erin Ferguson, Consultant, provided information on the purpose, scope, vision and objectives of the Active Transportation Plan (ATP). Ms. Ferguson further reviewed the different categories of bike riders, discussed themes that align with industry best practices, presented existing bike facilities and sidewalk gaps that exist in Healdsburg and summarized the outreach efforts, conducted on the ATP.
Project Manager Harrigan shared the role of the Active Transportation Advisory Committee in the development of the ATP and shared project prioritization criteria and project prioritization results of the ATP. Manager Harrigan further reviewed proposed bikes lanes, buffered bike lanes, separated bike lanes, and proposed multi-use paths on specific streets.
Director Zimmer reviewed the list of proposed policies included in the ATP, presented a map of sidewalk and crossing improvements, provided details about different bike facility types and presented proposed Class III bike routes and bike boulevards for specific streets, as well as potential strategies for enhancing bike lanes by removing parking.
Additionally, Director Zimmer presented a map showing both existing and planned bike facilities, discussed other activities outside the scope of the ATP, outlined current funding sources available to support active transportation projects and noted the necessary monitoring required for the ATP.
Manager Harrigan noted the next steps for the ATP.
In response to Councilmember inquiries, Director Zimmer provided information on the database that is maintained for sidewalk issues, explained that vegetation on sidewalks is trimmed based on resident complaints and clarified that the addition of bike paths and boulevards will address potholes, with a general cost outlined in the ATP. Director Zimmer further reviewed the grant funding available, explained that the Complete Streets project will include a combination of protected and separated bike lanes and noted a new law recently passed that restricts parking at corners, which could improve visibility for pedestrians and cyclists.
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Additionally, Director Zimmer provided information on potential community outreach opportunities, emphasized the City's ongoing efforts to secure grant funding and mentioned that future opportunities would allow for evaluation of projects and alignment with available grants.
City Manager Kay clarified that a significant amount of funding is being directed towards a small number of complex transportation projects over the next few years.
Director Zimmer reviewed information on sidewalk standards. Principal Engineer Bates clarified street parking requirements, when bike lanes are required and the standard width of sidewalks.
Director Zimmer reinforced the sidewalk standards and provided information on adding or replacing sidewalks when existing infrastructure is in place. Project Manager Harrigan, Consultant Ferguson and Dana from SCTA provided information on participation at community events. Director Zimmer further provided an update about the SMART section of the Foss Creek Pathway and confirmed SMART will develop a Class I pathway along the Foss Creek Pathway North, should they receive grant funding.
Public Comment
Stephanie Turk, Active Transportation Committee Member, reflected on the vision of the Active Transportation Plan (ATP) to create streets that are accessible and safe for everyone. Ms. Turk acknowledged the challenges posed by on-street parking, emphasized the need for these spaces to be shared and discussed the connection between the ATP and Measure O.
Judy Fujita expressed concerns that the ATP does not fully incorporate the active transportation goals already approved by the Council as part of the Climate Mobilization Strategy and listed specific projects that should be prioritized.
John Dilworth shared his experiences cycling and the dangers posed by cars, expressed interest in cycling more frequently if a dedicated bike path were available and highlighted that Enso Village is home to many active residents, but there is no clear pathway for walking. Mr.
Dilworth urged the Council to expedite solutions to address these issues.
Randy Johnson reflected on MOVE Healdsburg’s group rides with local residents, noting concerns about dangerous roads that have discouraged people from participating in future group rides.
Brian Gaegan expressed his support for the ATP, emphasized the potential benefits the ATP will bring to the community and how it aligns with the goals outlined in the Climate Mobilization Strategy.
Doug Lyle reflected on cycling in Healdsburg and expressed concerns about vehicle traffic, between the roundabout and Piper Street, acknowledged parking issues and suggested that parking lots could accommodate vehicles if on-street parking were removed.
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Packet Pg. 138 Attachment: October 7, 2024 Regular Meeting Minutes (4852 : Approval of Minutes - May 19, 2025) City Council/RSA Regular Meeting Minutes
October 7, 2024
Emily Sharton Sonoma County Bicycle Coalition, thanked Council for creating the Active Transportation Committee, stressed the importance of a connected and safe bike network for all users, expressed concerns about the number of Class III bike routes in the ATP, highlighted quick-build projects, incorporating specific language about adding more bike parking downtown and urged the Council to utilize this approach.
Cathy Waterbury inquired about bike lanes at the Roundabout and suggested the installation of flashing lights to improve safety.
Ty Benoit reflected on cycling in Healdsburg, urged the Council to consider all aspects of the ATP, voiced support for removing on-street parking and, on behalf of Climate Action Healdsburg, read aloud a letter advocating for the integration of ATP implementation into the broader CMS.
Mark McMullen inquired whether the ATP would be incorporated into the General Plan when it is circulated, expressed concerns that the ATP does not adequately address how improvements will integrate with existing public transit options, bike parking, traffic calming measures, or the SMART train, and urged the Council to consider these needs.
Sayshen Holden expressed support for continuous bike connections from North to South and East to West, commented that bike lanes signal that bikes belong on the road and stated that implementing the ATP would be a significant step forward in achieving the CMS goals.
Richard Burg expressed excitement about the ATP, urged the Council to consider speed bumps to reduce traffic speed, inquired about extending signal timers for pedestrians at signalized intersections, raised concerns about obstructions along the sidewalks, noted that the bike facility slides did not feature green paint and asked how the city plans to fund these projects.
Council Comments
Councilmember Edwards expressed support for the ATP, acknowledged the challenge of adapting an older city to accommodate new regulations and modes of transportation and expressed concerns about on-street parking and a need to rethink how it can be better utilized.
Councilmember Kelley thanked the public for their participation, encouraged staff to follow the consultants' recommendation to update sidewalk standards to 6-foot sidewalks and advocated for more buffered bike lanes. Councilmember Kelley expressed concern about moving away from protected Class I lanes along the Foss Creek Pathway and emphasized the importance of extending the Foss Creek Pathway further north. Councilmember Kelley inquired how the City could add more bike parking in downtown Healdsburg, the cost for additional bike racks, the Route 67 Shuttle, the definition of high injury network segments, what kinds of injuries are included in the network, how the high injury network segment in Healdsburg could be improved and conducting more outreach to the Spanish speaking community.
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Packet Pg. 139 Attachment: October 7, 2024 Regular Meeting Minutes (4852 : Approval of Minutes - May 19, 2025) City Council/RSA Regular Meeting Minutes
October 7, 2024
Councilmember Herrod thanked the public for their comments and encouraged residents to continue sharing their thoughts through emails and to actively participate in the collaborative process as the City moves closer to adoption of the ATP. Councilmember Herrod expressed his support for Councilmember Kelley's comments to extend the Foss Creek Pathway all the way north and expressed support for implementing traffic calming measures. Councilmember Herrod inquired if the Transportation Committee discussed parklets as they relate to bike safety and suggested that staff revisit the parklet topic. Additionally, Councilmember Herrod encouraged implementing SMART goals where applicable and noted that the ATP should be integrated into the General Plan.
Vice Mayor Mitchell thanked the public for their valuable comments, expressed excitement about seeing the prioritization of projects and emphasized that the City should approach them in a way similar to how CMS was implemented—balancing long-term goals while also addressing smaller projects and was in favor of seeing the ATP move forward.
Mayor Hagele reflected on the City’s progress, highlighting the increased connectivity and expressing enthusiasm for what is coming, acknowledged the ongoing need for cars and commuting and encouraged safer bikes lanes and increased bike parking to promote greater cycling throughout the City. Mayor Hagele inquired about the Bird bike data being collected.
Additionally, Mayor Hagele commented on the connection between on-street parking and the demand for housing, noting that many homes are occupied by multiple people, leading to more cars than the house was originally designed to accommodate and expressed appreciation for the prioritization of projects into three tiers.
Director Zimmer summarized some of the feedback he heard, noted the SMART goals are not currently intended to be included in the ATP unless the Council decides otherwise and if there is consensus from the Council to move forward with updating sidewalk standards, staff can proceed but will need to bring the matter back to the Council to allow time for staff to determine how to implement the changes effectively.
Discussion ensued regarding sidewalk standards, including the consultant’s methodology behind the 6-foot recommendation and how to implement this potential change while considering the challenges posed by older neighborhoods.
City Manager Kay recommended that staff bring the discussion of sidewalk standards back to the Council at a future meeting.
Vice Mayor Mitchell clarified her thoughts around prioritizing projects in the ATP.
Councilmember Kelley expressed similar sentiments with Mayor Hagele on incorporating bike share data into the ATP.
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Packet Pg. 140 Attachment: October 7, 2024 Regular Meeting Minutes (4852 : Approval of Minutes - May 19, 2025) City Council/RSA Regular Meeting Minutes
October 7, 2024
Following a brief discussion by Council, there was Council majority to maintain the sidewalk standard at five feet.
COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS
REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Herrod reported that he attended the Chamber of Commerce Board Meeting and Sunrise Rotary and provided Council updates, attended the Foss Creek Clean Up, the Healdsburg Center for the Arts, Arts Festival in the Plaza, True West Film Center groundbreaking, YWCA Childcare ribbon cutting Event, NCPA Conference, and the Chamber of Commerce Outreach Walk.
Councilmember Kelley reported she attended a Los Cien event at Sonoma State University and the Reach for Home Gala in Alexander Valley.
Vice Mayor Mitchell reported she attended the YWCA Childcare ribbon cutting event, True West Film Center groundbreaking, Chamber of Commerce Outreach Walk, Dovetail Art Gallery opening, Reach for Home Gala, and the Council Forum.
Councilmember Edwards reported he attended an event with James Gore and the Sonoma County Water Agency, announced an upcoming drug take back event with the Russian River Watershed Association and attended a celebration at the Senior Center.
Mayor Hagele reported he met with Jim Heid, attended the NCPA Conference, True West Film Center groundbreaking, Healdsburg City Hall Tour with 3rd Graders, Good Morning Healdsburg, and the Design Healdsburg ribbon cutting at SkLO Studio.
WRITTEN COMMUNICATIONS
None.
ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:30 p.m.
APPROVED: ATTEST:
_________________________________ __________________________________ David Hagele, Mayor Raina Allan, City Clerk
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Packet Pg. 141 Attachment: October 7, 2024 Regular Meeting Minutes (4852 : Approval of Minutes - May 19, 2025)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: Ordinance Designating Fire Hazard Severity Zones in the Local Responsibility Area
PREPARED BY: Lance MacDonald, Fire Marshal/Division Chief STRATEGIC INITIATIVE(S):
Provide Effective Governance
Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):
Pass an Ordinance of the City Council of the City of Healdsburg designating fire hazard severity zones in the Local Responsibility Area (LRA).
COMMUNITY ENGAGEMENT/OUTREACH:
The Fire Hazard Severity Zone map was posted for public review and comment as required by the California Department of Forestry and Fire Protection (CAL FIRE). The City made the proposed map available through its website and city offices to ensure transparency and community awareness.
BACKGROUND:
The California Department of Forestry and Fire Protection (CAL FIRE) periodically updates Fire Hazard Severity Zone maps based on current science and fire modeling. These updates reflect changes in vegetation, topography, weather patterns, and fire behavior and are used to identify areas at significant risk for wildland fires. The new Local Responsibility Area map for the City of Healdsburg was finalized and released by CAL FIRE on February 24, 2025.
On April 21, 2025, the City Council introduced the proposed Ordinance for first reading.
DISCUSSION/ANALYSIS:
CAL FIRE’s updated Fire Hazard Severity Zone map identifies areas within the City of Healdsburg that are subject to heightened wildfire risk. Adoption of the map by ordinance allows the City to align with State fire prevention policies and ensure the enforcement of defensible space regulations and other risk-reduction strategies. Adopting this ordinance also maintains the City's eligibility for related fire prevention grants and resources.
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Existing Law:
Pursuant to Government Code Sections 51175–51189 and Public Resources Code Sections 4201–4204, jurisdictions are required to adopt the CAL FIRE-recommended Fire Hazard Severity Zone maps and implement enforcement mechanisms to mitigate fire risk in designated areas.
ENVIRONMENTAL STEWARDSHIP:
This ordinance promotes wildfire resilience and community safety by enabling proactive vegetation management and fire mitigation strategies in high-risk areas.
ALTERNATIVES:
City Council may choose not to adopt the proposed ordinance and direct staff to return with alternative language or defer adoption; however, non-adoption within 120 days may result in non-compliance with the State mandate.
FISCAL IMPACT:
There is no direct fiscal impact resulting from this ordinance adoption.
ENVIRONMENTAL ANALYSIS:
This administrative action does not constitute a project as defined in Section 15378(b)(5) of the CEQA Guidelines and is therefore exempt.
ATTACHMENT(S):
Ordinance
Fire Hazard Severity Zone Map
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CITY OF HEALDSBURG
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG DESIGNATING THE FIRE HAZARD
SEVERITY ZONES IN THE LOCAL RESPONSIBILITY AREA
(LRA)
NOW, THEREFORE, the City Council of the City of Healdsburg does ordain as follows:
Section 1. The City of Healdsburg hereby designates the Fire Hazard Severity Zones within is Local Responsibility Area (LRA) as recommended by the California Department of Forestry and Fire Protection (CAL FIRE) pursuant to Government Code Section 51178.
The map, approved by the City of Healdsburg and incorporated by reference herein, is entitled “City of Healdsburg Fire Hazard Severity Zones – Local Responsibility Area (LRA)” and is based on final maps released by CAL FIRE on February 24, 2025.
Section 2. Environmental Determination. The Council finds that the adoption and implementation of this ordinance are exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the CEQA Guidelines, as there is no possibility that the adoption of this ordinance may have a significant effect on the environment.
Section 3. If any section, subsection, sentence, clause, phrase, or word of this ordinance is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance.
Section 4. Effective Date. This ordinance shall take effect on the 31st day following its adoption.
INTRODUCED by the City Council of the City of Healdsburg on the 21st day of April 2025, and PASSED and APPROVED at a regular meeting of the City Council on the 19th day of May 2025, by the following vote:
AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
_________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
Dated: ______________________________
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Packet Pg. 144 Attachment: Ordinance (4867 : Fire Hazard Severity Zones – 2nd Reading) City and County boundaries as of 10/22/24 (CA Board of Equalization) CAL FIRE State Responsibility Areas (SRA25_1)
CAL FIRE Fire Hazard Severity Zones (FHSZSRA23_3, FHSZLRA_25_1) Data Sources:
Daniel Berlant, State Fire Marshal, CA Department of Forestry and Fire Protection Joe Tyler, Director/Fire Chief, CA Department of Forestry and Fire Protection Wade Crowfoot, Secretary for Natural Resources, CA Natural Resources Agency The State of California and the Department of Forestry and Fire Gavin Newsom, Governor, State of California Protection make no representations or warranties regarding the accuracy of data or maps. Neither the State nor the Department shall be liable under any circumstances for any direct, special, incidental, or consequential damages with respect to any claim by any user or third party on account of, or arising from, the use of data or maps. and other relevant factors including areas where winds
have been identified by the Office of the State Fire Marshal as a major cause of wildfire spread.
statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas. Moderate, high, and very high fire hazard severity zones shall be based on fuel loading, slope, fire weather, Government Code section 51178 requires the State Fire
Marshal to identify areas in the state as moderate, high, and very high fire hazard severity zones based on consistent Waterbody
Federal Responsibility
Area (FRA)
Unzoned LRA
Incorporated City
Projection: NAD 83 California Teale Albers
Scale: 1:37,000 at 11" x 17"
Km 0 1 2 3
Mi 0 1
Very High High Moderate
Very High High Moderate
Fire Hazard Severity Zones (FHSZ) in Local Responsibility Area (LRA), as Identified by the State Fire Marshal Healdsburg 101
UNINCORPORATED
SONOMA CO.
February 24, 2025
As Identified by the
State Fire Marshal
Local Responsibility Area
Fire Hazard Severity Zones
CITY OF HEALDSBURG – SONOMA COUNTY
Fire Hazard Severity Zones in State Responsibility
Area (SRA), Effective April 1, 2024
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Packet Pg. 145 Attachment: Fire Hazard Severity Zone Map (4867 : Fire Hazard Severity Zones – 2nd Reading)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: Review and Adopt the City of Healdsburg Adopted Map Final Report Pursuant to Elections Code Section 21130(f)
PREPARED BY: Raina Allan, City Clerk
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
By motion, review and adopt the City of Healdsburg Adopted Final Report pursuant to Elections Code Section 21130(f).
COMMUNITY ENGAGEMENT/OUTREACH:
Not applicable.
BACKGROUND:
On October 3, 2024, the City received a letter from a potential plaintiffs’ attorney, Shenkman & Hughes PC, alleging a violation of the California Voting Rights Act (CVRA) and threatening litigation unless the City voluntarily transitions to a district-based election system for electing Councilmembers. On November 18, 2024, the City Council adopted a resolution declaring the intent to transition to District-Based elections.
The City conducted the initial two public hearings on December 16, 2024 and January 6, 2025.
The City held the third public hearing on February 18th at which both the public and the City Council provided feedback on the draft maps.
The fourth public hearing was held on March 17, 2025 and the community and the City Council considered the draft maps moved forward from the third public hearing, as well as the community-submitted maps.
On April 7, 2025, the City Council held a fifth public hearing where they considered Draft Map A as the basis for an ordinance. Following discussion, the Council elected not to approve Draft Map A and instead selected Draft Map D as the foundation for the ordinance.
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On April 21, 2025, the City Council held a sixth public hearing and selected Draft Map D as the foundation for the ordinance and selected sequencing of districts (Districts 2 and 4 would be elected in 2026 and 1, 3 and 5 would be elected in 2028).
On May 5, 2025, the City Council adopted Ordinance No. 1246 adopting the selected final Map, map D.
The City’s demographer has prepared the Adopted Map Final Report (Attachment 1) for the City Council’s review and adoption pursuant to the requirements of Elections Code section 21130(f).
DISCUSSION/ANALYSIS:
Elections Code section 21130(f) requires that within 21 days of adopting the final district boundaries, the districting body shall issue a report that explains the basis on which the districting body made its decisions in achieving compliance with the requirements and criteria described in this section, including, as to each neighborhood, community of interest, city, or census designated place that was split into two or more districts, the reason for that split.
In selecting Adopted Map D, the City complied with the Fair and Inclusive Redistricting for Municipalities and Political Subdivisions (Fair Maps) Act in adopting the districts, which provides criteria that the City must utilize when establishing election district boundaries or when undertaking the redistricting process (which must occur every ten years after each population census). The criteria are summarized below.
a) The election districts must be substantially equal in population based on the most recent census.
b) The districting body shall adopt election district boundaries that comply with the United States Constitution, the California Constitution, and the Federal Voting Rights Act of 1965 (52 U.S.C. Sec. 10301 et seq.) and consistent with the Federal Voting Rights Act, the districting body shall determine whether it is possible to create an election district or districts in which a minority group is sufficiently large and geographically compact to constitute a majority in a single-member district, as set forth in Thornburg v. Gingles, 478 U.S. 30 (1986).
c) The districting body shall adopt election district boundaries using the following criteria as set forth in the following order of priority:
1. To the maximum extent practicable, election districts shall be geographically contiguous. Areas that meet only at the points of adjoining corners are not contiguous. Areas that are separated by water and not connected by a bridge, tunnel, or regular ferry service are not contiguous.
2. To the maximum extent practicable, and where it does not conflict with the preceding criterion, the geographic integrity of any local neighborhood or local community of interest shall be respected in a manner that minimizes its division.
3. To the maximum extent practicable, and where it does not conflict with the preceding criteria, election districts shall be bounded by natural and artificial barriers, by streets,
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or by the boundaries of the local jurisdiction. Election district boundaries should be easily identifiable and understandable by residents.
4. To the maximum extent practicable, and where it does not conflict with the preceding criteria, election districts shall be drawn to encourage geographical compactness in a manner that nearby areas of population are not bypassed in favor of more distant populations.
d) The districting body shall not adopt election district boundaries for the purpose of favoring or discriminating against an incumbent, political candidate, or political party.
Redistricting Partners has prepared the attached Adopted Map Final Report which satisfies the requirements of Elections Code section 21130(f). Map D was based on map ID 278352. The Adopted Map Final Report documents the specific criteria used during the districting process and explains the basis on which the City Council made its decisions, including explanations of why communities of interest were split.
The adoption of the Adopted Map Final Report is the last action that the Council will need to take to complete the transition process from at-large elections to by district elections.
Information is available on the City’s website about the districting process and supporting documents. The City website dedicated to this district transition process which can be found here: https://www.healdsburg.gov/districtelections.
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
The City Council could choose not to adopt the Final Map Report. If this alternative is selected, staff requests further direction.
FISCAL IMPACT:
There is a fiscal impact due to the costs associated with the transition to District-based elections.
Costs include the demographer, which are estimated to be less than $50,000, $10,000 to the County of Sonoma, legal costs, and payment of the plaintiffs’ attorney costs of $33,000. The City Council appropriated a total of $100,000 for this effort at a prior meeting. There is no direct cost associated with this specific action.
ENVIRONMENTAL ANALYSIS:
This item does not constitute a project as defined by the California Environmental Quality Act (Public Resources Code § 21000, et seq.) (CEQA) as the adoption of the report does not have the potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment (14 Cal. Code Regs. §15378.).
ATTACHMENT(S):
Final Report City of Healdsburg
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City of Healdsburg
Transition from At-Large to By-District
Elections: Adopted Map
Final Report
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Executive Summary
The City of Healdsburg followed the FAIR MAPS Act and the California Voting Rights Act criteria to guide the city’s transition from at-large to by-district elections. The City hosted six public hearings on converting to by-district elections, three community workshops, including one in Spanish, and offered public mapping tools for the public to submit their own maps. The City Council adopted Draft D on April 21, 2025, with even-numbered districts going up for election in 2026 and the odd-numbered districts going up in 2028. The adopted map meets all criteria required by state and federal laws, with minimal splits of communities of interest.
This report documents the specific criteria used during the districting process and describes the decisions made when communities of interest (COIs) were split. While the city did its best to maintain as many COIs as possible, splits were necessary in order to follow the higher-ranking criteria set forth by the FAIR MAPS Act. All decisions and deliberations were made by the City Councilmembers and Mayor in public meetings, and meetings and other relevant documents can be accessed here: https://healdsburg.gov/1152/Transition-to-District-Elections Adopted Map: Draft D
Draft D originated from the map ID 278352, which was submitted by a member of the public, and was modified by the demographers and City Council at the February 18th public hearing. As stated by the City Council, Draft D maintains the integrity of most of the communities within the city,
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including the areas abutting the Russian River in the southernmost portion of the City, the Matheson Street Historic District, March Avenue and Fitch Mountain Villas neighborhoods, and the neighborhood north of South Fitch Mountain Road, which has a large number of older homes and a high risk of fire. District 1 also keeps together the communities west of the railroad tracks, which includes renters in apartment complexes, and has the largest Latino Citizen Voting Age Population (29.6%), which is considered an “influence district.” FAIR MAPS Act Criteria
As required, the City of Healdsburg adopted a map that ensures the population is well balanced, uses the appropriate census dataset, follows the federal Voting Rights Act, and does not discriminate or favor a political party, incumbent or candidate. The total deviation for the adopted map is 6.3%, below the 10% total deviation maximum allowed for municipalities. Additionally, the City and its demographers used the required Statewide Database’s adjusted census data, which reallocated incarcerated residents throughout the state.
The City emphasized criteria from the FAIR MAPS Act since the first day of the districting process, and the demographers presented on these requirements at every public hearing.
Furthermore, the demographers provided documentation to the City Council regarding which publicly drawn maps did and did not fulfill the FAIR MAPS Act criteria.
Below is the ranked list of criteria as required by the FAIR MAPS Act and how the Adopted Map met these criteria.
FAIR MAPS Act Ranked Criteria Adopted Map (Draft D)
To the extent practicable, council districts shall
be geographically contiguous.
All districts are whole and do not overlap with each
other.
To the extent practicable, the geographic
integrity of any local neighborhood or local
community of interest shall be respected in a
manner that minimizes its division.
The City does not have official neighborhood
boundaries, but they do have well-established
communities and historical areas. Communities
discussed and kept together: southern river
community, neighborhood north of South Fitch
Mountain Road, historic Matheson area, March
Avenue and Fitch Mountain Villas neighborhoods.
Council district boundaries should be easily
identifiable and understandable by residents. To
the extent practicable, council districts shall be
bounded by natural and artificial barriers, by
streets, or by the boundaries of the city.
Main thoroughfares such as Powell Avenue, Piper
Street, South Fitch Mountain Road, and Healdsburg
Avenue were used as dividers whenever possible.
However, when main roads were not used, such as
in the Downtown area, it was due to higher criteria,
such as creating balanced populations and
following US Census blocks, as required.
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To the maximum extent practicable, and where it
does not conflict with the preceding criteria in
this subdivision, election districts shall be drawn
to encourage geographical compactness in a
manner that nearby areas of population are not
bypassed in favor of more distant populations.
The City created compact districts and avoided
constructions that would bypass nearby
population in favor of more distant population.
Most districts are more circular/square in
appearance. Notably, District 1 follows the western
most portion of the City, following communities of
interest such as renters, the Latino CVAP, and
socio-economic interests.
Public Participation
The City of Healdsburg collected testimony from the public via email, in-person drop-off to City staff, and in-person testimony. All written testimony and map submissions can be viewed on the City’s districting website, and any in-person testimony can be viewed on the City’s website and YouTube channel.
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Community of Interest Splits: Communities of Interest
Split 1: Southern District
In the final meeting on April 21, Council Member Ariel Kelley argued that the southern portion of the City has unique needs, including transportation, land use and new housing projects and should not be split like it is in Map D. Council Member Kelley preferred Draft A’s southern district for this reason. However, Council Member Ron Edwards disagreed and argued that Draft A placed too much emphasis on future growth, among other issues.
Vice Mayor Chris Herrod also stated that Draft D does a better job at maintaining the overall neighborhoods of the City and that Draft A is contrived. “In essence, Draft D is the one that resonates most purely with the way Healdsburg actually is as a lived space.” Draft D Draft A
Split 2: March Avenue’s Latino Citizen Voting Age Population The City Council debated Draft A and Draft D regarding which map would best work for the City at the final two meetings. Draft A had a larger Latino CVAP of 36% versus Draft D’s 29.6%, which was achieved by capturing population along March Avenue east of Healdsburg Avenue. At the April 7th meeting, Mayor Evelyn Mitchell advocated against Draft A, citing that the portion of Draft A that juts out into March Avenue would not represent that community well and has little in
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common with the rest of District 1, and Draft A splits other communities, like the Matheson Street Historic District.
Ultimately, the Council decided that Draft D maintained more communities while still creating a Latino influence district.
Split 3: Downtown
Downtown was split between districts 1 and 3, with a portion in the nearby District 2. The historic Plaza is in District 1. The Council decided on this approach so as to maintain several communities of interest and avoid diluting the Latino influence area.
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Packet Pg. 154 Attachment: Final Report City of Healdsburg (4873 : Final Map Report - District Elections)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: Fiscal Year 2024-25 Third Quarter Budget Review as of March 31, 2025 PREPARED BY: Katie Edgar, Finance Director
STRATEGIC INITIATIVE(S):
Provide Effective Governance
RECOMMENDED ACTION(S):
1. Receive a presentation on the Fiscal Year 2024-25 City financials through March 31, 2025; and
2. Adopt a Resolution approving a budget amendment for Fiscal Year 2024-25.
COMMUNITY ENGAGEMENT/OUTREACH:
Not Applicable.
BACKGROUND:
The purpose of this report is to provide an overview of the third quarter financials for Fiscal Year 2024-2025. The report represents activity through the third quarter of the year from July 1, 2024, through March 31, 2025. City staff are proposing minimal amendments as revenues and expenditures are largely in line with budget expectations.
DISCUSSION/ANALYSIS:
The scope of this report is limited to the General Fund, Community Services Fund, Measure T Fund, Water Fund, Wastewater Fund, and Electric Fund.
General Fund Revenue and Expenses:
General Fund revenues through March 31st equaled $13,289,013 or 68% of the adopted budget totaling $19,468,939. The City receives revenue disbursements at various intervals based on the source of revenue. Of note, the total General Fund revenues presented do not include the March disbursement of Sales Tax that will be disbursed at the end of May.
The following notable sources of revenue were received through the third quarter of the year:
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Property Transfer Tax: The City received $156,507 in transfer tax revenue through the third quarter, 78% of the total fiscal year budget of $200,000. The volume of transfers continues to be higher than the previous year with the Mill District property sales representing a large proportion of the increased revenues.
Sales Tax: The City received $3,586,070 in sales tax revenue for July through February, 64% of the total fiscal year budget. The March disbursement will be distributed in late May. While in the third quarter revenues continue to trend lower than the previous year, staff anticipate the budget reduction proposed at the mid-year review sufficiently realigned the budget with revenue projections.
Business License Tax: The City received $177,001 in revenue to a total budget of $265,000. The annual business license renewal period for Fiscal Year 2025-2026 opened in May and about half of the businesses are expected to renew before the end of the fiscal year. Business will have the ability to continue renewing licenses through July 31st without penalty.
Franchise Fees: The City received $599,849 in franchise fees through the third quarter of the year, 67% of the total fiscal year budget of $901,762. The third quarter revenues did not include the third quarterly disbursement from Comcast but did include the annual PG&E payments. Franchise fees received from PG&E reflected a 10% reduction from the prior year and despite increases in garbage rates, revenues through the third quarter from Recology reflect a 1% year over year increase, possibly indicating a reduction in services.
Transient Occupancy Tax (TOT): The General Fund received $975,960 in total TOT revenue through March, 71% of the total fiscal year budget of $1,379,071. Revenues through the third quarter are higher than in the prior fiscal year and seasonal trends indicate that revenues are on track with the overall budget projections. ½ Cent Sales Tax PSAF – The City received $140,898 in Public Safety Augmentation Fund revenue from the County, 74% of the total fiscal year budget.
Development Fees: The City received $1,045,865 in development-related activity fees, accounting for 85% of the total budget. Building permit plan review fees through the third quarter exceeded budget. However, the excess revenues are partially offset by lower than anticipated plan review fees and planning fees related to development agreements.
Charges for Services: The City received $935,257 in charges for miscellaneous discretionary services, 105% of the total $890,357 budget. Major revenues in this category include annual billings for the CUPA program regulating hazardous materials, biennial payments from Sonoma County for the Fire Protection Services the City provides to the Fitch Mountain and Sotoyome areas, and the Payment in Lieu of Taxes (PILOT) agreement with Enso Village. The PILOT agreement consists of two fees, one triggered by a certificate of occupancy and the other by an issuance of a welfare exemption from property taxes. This year Enso successfully received their welfare exemption resulting in the City receiving an additional $89,708 in unanticipated in lieu fees.
Intergovernmental Revenues: The City received $155,252 in state and federal grant revenues in the third quarter of the year, 23% of the adopted budget of $660,885. A majority of this budget accounts for the Coastal Conservancy grants received by the Fire Department. The final push of fire fuels reduction work was completed in the third quarter before the end of the grant term and the final reimbursement is anticipated from the Coastal Conservancy grant before the end of the fiscal year.
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Third quarter expenses for the General Fund are summarized in the following table:
Expense By Department Activity Through
March 31, 2024
Total Budget %
Expended
City Council $188,491 $252,947 75%
Legal Services $508,344 $480,000 106%
City Manager's Office $1,716,222 $2,514,150 68%
Finance $1,679,998 $2,331,678 72%
Planning $1,658,349 $2,209,167 75%
Police $6,445,713 $8,627,227 75%
Fire $4,584,807 $5,977,736 77%
Public Works $40,340 $44,799 90%
Non Departmental $(1,804,257) $(2,322,577) 78%
TOTAL $15,018,007 $20,115,127 75%
*Non-departmental expenses include scheduled transfers between the General Fund and other funds.
Overall, the General Fund expenditures in aggregate are trending largely in line with expectations. Through the third quarter legal services and the public works department, representing the senior project manager position, are both trending higher than budget expectations. Legal costs are trending high due to an increase in Public Records Act requests and ongoing litigation, while the public works department is trending high due to lower than anticipated staff time allocated directly to CIP projects.
Year End Projections:
City Departments have submitted year-end estimates to finance as part of the third quarter review process. Finance staff have reviewed both revenue projections and year-end estimates for each department. Below is a chart that summarizes the current year end projections by department.
While several departments including legal and fire are projected to significantly exceed their respective budgets, due to salary savings from vacant positions in the city manager, finance, and police departments, staff anticipate ending the year slightly under the total general fund expense budget.
Expense By Department Total Budget Estimate To
Close Variance
City Council $252,947 $248,925 $(4,022)
Legal Services $480,000 $677,792 $197,792
City Manager's Office $2,514,150 $2,404,823 $(109,327)
Finance $2,331,678 $2,225,285 $(106,393)
Planning $2,209,167 $2,234,920 $25,753
Police $8,627,227 $8,405,272 $(221,955)
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Fire $5,977,736 $6,098,476 $120,740
Public Works $44,799 $60,340 $15,541
Non-Departmental $(2,322,577) $(2,322,577) $-
TOTAL $20,115,127 $20,033,256 $(81,872)
Surplus Policy:
The chart below compiles the Revenue and Expenditure projections for Fiscal Year 2024-25. The surplus policy identifies a surplus as any unallocated fund balance exceeding $250,000. The surplus policy promotes long-term strategic thinking by allocating one-time revenues towards one-time expenses to maintain a structurally balanced budget. The estimates to close indicate the General Fund will not have a surplus at the end of the current fiscal year as the unallocated fund balance is currently projected at $232,660.
FY 24-25 FY 24-25
Adopted Estimate to
Budget Close
Beginning Fund Balance $ 12,109,679 $ 12,109,679
Revenue 19,468,939 19,160,252
Expenditure 18,831,098 18,813,707
One-Time Expenditure 1,284,029 1,219,549
Estimated Ending Fund Balance $ 11,463,490 $ 11,236,675 Change in Ending Fund Balance $ (646,188) $ (873,003)
Components of Fund Balance
Reserve Policy (30%) $ 5,649,330 $ 5,644,112
Pension Stabilization 5,359,904 5,359,904
Unallocated Fund Balance $ 454,257 $ 232,660
% of annual expenditures 32.4% 31.2%
General Fund - Fund Balance
Community Services Fund Revenue and Expenses:
Community Services Revenue for the third quarter totaled $5,696,877, 71% of the total $8,071,808 budget. Revenue performance is largely driven by $4,879,799 in TOT revenue through the third quarter of the year, representing 71% of the adopted budget for the fiscal year.
Due to seasonality in the hospitality industry, the City typically receives about 71% of its total TOT revenue through the third quarter of the year. February and March returns were sluggish and offset the early gains realized in September bringing revenues largely in line with budget.
The remaining program revenue for Community Services totaled $817,078, representing 69% of the adopted budget. This amount does not include reimbursement from the State of California for the ASES after-school program expenses incurred in the third quarter.
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Community Services Fund expenses totaled $6,212,442 through the third quarter, representing 67% of the total fiscal year budget. Third quarter expenses by program are as follows:
Expense By Program Activity Through
March 31, 2024
Total Budget % Expended
General Administration $3,419,395 $4,525,275 76%
Recreation Programs $261,966 $377,520 69%
ASES After School Program $244,102 $301,750 81%
Community Center $200,276 $231,656 86%
Senior Services $246,541 $267,194 92%
Parks and Trails $501,473 $695,770 72%
Open Space $23,985 $60,500 40%
School Facility Maintenance $33,866 $49,500 68%
Swim Center $119,186 $136,200 88%
Arts and Culture $22,691 $77,000 29%
Contracted Facility Operations $112,884 $82,384 137%
Special Events $137,141 $232,000 59%
Non-Departmental $888,936 $2,291,034 39%
TOTAL $6,212,442 $9,327,783 67%
The non-departmental category represents the overhead costs in accordance with the cost allocation plan and the transfers out to support capital projects which only occur as project expenses are incurred. When adjusting to remove the non-departmental category, overall operational expenses by program total 76% through March. The chart below depicts the estimates to close and the projected fund balance.
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FY 24-25 FY 24-25
Revised Estimate to
Budget Close
Beginning Fund Balance $ 4,104,198 $ 4,104,198
Revenue 8,096,808 8,156,962
Expenditure - Operations 7,533,596 7,633,975
Expenditure - Capital 1,819,187 1,819,186
Estimated Ending Fund Balance $ 2,848,223 $ 2,807,999
Change in Ending Fund Balance $ (1,255,975) $ (1,296,199) Components of Fund Balance
Reserve Policy (30%) $ 2,260,079 $ 2,290,193
Pension Stabilization 525,983 525,983
Unallocated Fund Balance $ 62,161 $ (8,176)
% of annual expenditures 30.8% 29.9%
Community Services Fund Balance
Measure T Fund Revenue and Expenses:
Measure T revenue through February totaled $1,760,984, 63% of the adopted budget of $2,778,000. The March disbursement of Measure T revenue is anticipated in late May and is expected to trend in line with the current budget. Expenses through the third quarter of the year total $3,309,992, 49% of the adopted budget of $6,731,141. 70% of the expense budget is associated with transfers funding several major capital projects including the Fire Substation Project, Grove Street Neighborhood Plan Implementation Project, and the Healdsburg Ave Complete Streets Project. The Fire Substation project is now complete, but the other projects are expected to continue progress into the next year with the remaining budget reappropriated in Fiscal Year 2025-2026.
Water Fund Revenue and Expenses:
Total revenue for the Water Fund was $6,496,258, 85% of the total $7,644,450 budget for the year. Revenues throughout the third quarter of the year reflect the updated utility rates and are trending ahead of the adopted budget. This is driven by increased water consumption with first quarter consumption being 17% higher than the previous year, second quarter consumption slowing but remaining 9% higher than the previous year, and third quarter consumption settling at 3% higher than the previous year. Staff are proposing to increase the utility rate revenue projections by $340,082 to account for the additional revenues driven by the high consumption experienced in the first three quarters. Expenses at the close of the third quarter totaled $5,078,432, 66% of the total $7,731,270 budget for the year. The chart below reflects the revised budget which includes the amendment to utility rate revenue proposed, as well as an additional capital expenditure towards the Grant Street Water Improvements Project that is being proposed in another item on tonight’s agenda. The second column reflects the estimates to close.
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FY 24-25 FY 24-25
Revised Estimate to
Budget Close
Beginning Working Capital $ 3,253,755 $ 3,253,755
Revenue 7,984,532 7,929,731
Expenditure - Operations 6,407,272 6,149,824
Expenditure - Capital 1,636,613 1,636,611
Estimated Ending Working Capital $ 3,194,401 $ 3,397,051 Change in Working Capital $ (59,353) $ 143,296
Components of Fund Balance
Reserve Policy (25%) $ 1,601,818 $ 1,537,456
Rate Stabilization Reserve 1,000,000 1,000,000
Pension 624,757 624,757
Remaining Working Capital (32,173) 234,838
Total $ 3,194,401 $ 3,397,051
Water Fund Balance
Wastewater Fund Revenue and Expenses:
Total revenue for the Wastewater Fund was $7,180,742 through the third quarter of the year, 78% of the $9,195,022 budget. Revenues reflect the updated utility rates and are trending largely in alignment with the adopted budget. Expenses for the third quarter totaled $6,263,115, 74% of the total $8,469,934 budget. The chart below reflects the current budget and the estimated yearend revenue and expenses in the Wastewater Fund.
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FY 24-25 FY 24-25
Adopted Estimate to
Budget Close
Beginning Working Capital $ 2,874,696 $ 2,874,696
Revenue 9,195,022 9,253,190
Expenditure - Operations 8,168,934 8,053,870
Expenditure - Capital 301,000 270,240
Estimated Ending Working Capital $ 3,599,784 $ 3,803,777 Change in Working Capital $ 725,088 $ 929,080
Components of Fund Balance
Reserve Policy (25%) $ 2,042,234 $ 2,013,467
Rate Stabilization Reserve 1,000,000 1,000,000
Pension Stabilization 734,539 734,539
Remaining Working Capital (176,988) 55,771
Total $ 3,599,784 $ 3,803,777
Wastewater Fund Balance
Electric Fund Revenue and Expenses:
Total revenue received through the third quarter of the year for the Electric Fund was $15,289,685, 93% of the total $16,526,261 budget. Utility rate revenues through the third quarter are trending above the adopted budget due to increase consumption. Energy use through the third quarter has averaged 11% higher than the previous year. Additionally, in December 2023, the Council authorized the sale of renewable energy credits, but due to uncertainties in the amount and timing of sales these revenues were not included in the adopted budget. The City received $1,451,144 in revenue from these sales through the third quarter of the year that are not included in the adopted revenue budget. Staff do not propose appropriating the sale revenue until projects are identified but are proposing a budget amendment increasing revenues by $465,727 to account for the additional utility rate revenue. Expenses totaled $11,519,692, 64% of the total $18,081,837 budget. The chart below reflects the revised budget which includes the proposed amendment to utility rate revenue, and the estimated year end revenue and expenses.
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FY 24-25 FY 24-25
Revised Estimate to
Budget Close
Beginning Working Capital $ 15,266,015 $ 15,266,015
Revenue 16,991,988 18,500,718
Expenditure - Operations 16,004,860 15,048,963
Expenditure - Capital 2,076,977 2,076,977
Estimated Ending Working Capital $ 14,176,165 $ 16,640,792 Change in Working Capital $ (1,089,849) $ 1,374,778
Components of Fund Balance
Reserve Policy (50%) $ 8,002,430 $ 7,524,482
Reserve Policy ($4 Million Capital) 4,000,000 4,000,000 Pension Stabilization 1,056,541 1,056,541
Remaining Working Capital 1,117,194 4,059,769
Total $ 14,176,165 $ 16,640,792
Electric Fund Balance
ENVIRONMENTAL STEWARDSHIP:
Not applicable.
ALTERNATIVES:
City Council could choose not to approve the proposed budget amendments. If this action is taken staff requests additional direction.
FISCAL IMPACT:
There are no proposed amendments to the General Fund and the year-end estimates for revenue and expenditures are anticipated to result in a fund balance projection of $232,600. The General Fund is anticipated to fully fund the reserve requirement for the fiscal year but not reach a surplus as defined in the General Fund Surplus Policy. The Community Services Operating Fund is anticipated to end the fiscal year using approximately $8,176 of the 30% reserve policy, approximately 0.01%. Staff are proposing a $25,000 amendment to both the grant revenue and the contracted services accounts in the senior center division of the Community Services Operating Fund to account for a new grant received from the Community Foundation of Sonoma County to support an end-of-life resource center. The revenue adjustments proposed to utility rate revenue in the Water Operating Fund combined with the expectation that operating expenses will remain significantly under budget result in the Water Fund expected to fully fund both the operating reserve and the rate stabilization reserve. The Wastewater Fund has no proposed amendments and is anticipated to end the year slightly better than the budget with a fully funded operating reserve and rate stabilization reserve. The proposed amendment to the utility rate
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revenue in the Electric Operating Fund contributes in part to the significant change in working fund balance, however, the main driver is the increased revenue from the sale of renewable energy credits which until appropriated will remain represented as available working capital as depicted in the fund balance chart.
ENVIRONMENTAL ANALYSIS:
Receiving a fiscal update from City staff is an administrative activity, which is not considered a 'project' as defined by the California Environmental Quality Act (“CEQA”) (CEQA Guidelines§15378). Consequently, no CEQA action is required.
ATTACHMENT(S):
Resolution
Exhibit A Budget Amendments
Attachment A - General Fund Revenue and Expenses
Attachment B - Community Services Fund Revenue and Expenses
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2025
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING THE FISCAL YEAR 2024-25
BUDGET
WHEREAS, on June 3, 2024, the City Council adopted the 2024-26 biennial budget; and WHEREAS, water consumption in the first three quarters of the year has averaged 10% higher than the prior fiscal year, exceeding budget projections; and WHEREAS, staff propose increasing the water utility rate revenue budget by $340,082; and
WHEREAS, electric usage in the first three quarters of the year has averaged 11% higher than the previous year, exceeding budget expectations; and WHEREAS, staff propose increasing electric utility rate revenue budget by $465,727; and WHEREAS, the Community Services department received a $25,000 grant award from the Sonoma County Community Foundation to support an end-of-life resource center at the Senior Center; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby approve amending the fiscal year 2024-25 budget as depicted on the attached Exhibit A.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 19 th
day of May 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAINING: Councilmembers:
SO ORDERED: ATTEST:
_________________________________ ___________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
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Packet Pg. 165 Attachment: Resolution (4831 : FY 24-25 Q3 Financial Update) Resolution No.
Exhibit A
Account Number Increase Amount Decrease Amount Description 520-1000-35242-00000 340,082 Increase Water Utility Rate Revenue Account Number Increase Amount Decrease Amount Description 540-1000-35242-00000 465,727 Increase Electric Utility Rate Revenue Account Number Increase Amount Decrease Amount Description 585-3033-34002-00000 25,000 Increase Senior Center Revenue for Community Foundation of Sonoma County Grant 585-3033-43205-00000 25,000 Increase Senior Center Contracted Services for End of Life Resource Center Program
WATER OPERATING FUND
ELECTRIC OPERTAING FUND
FY 24-25 BUDGET AMENDMENTS
COMMUNITY SERVICES OPERATING FUND
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Packet Pg. 166 Attachment: Exhibit A Budget Amendments (4831 : FY 24-25 Q3 Financial Update) Attachment A: General Fund Revenue and Expenses
As of March 31, 2025
Revenue Activity Through
March 31, 2025 Total Budget Amount
Remaining % Received
Property Tax $ 2,778,447 $ 3,210,270 $ 431,823 87%
Property Transfer Tax $ 156,507 $ 200,000 $ 43,493 78%
Vehicle License Fee Swap $ 1,066,623 $ 2,115,417 $ 1,048,794 50% Sales Tax $ 3,586,070 $ 5,623,321 $ 2,037,251 64%
Business License Tax $ 177,001 $ 265,000 $ 87,999 67%
Franchise Fees $ 599,849 $ 901,762 $ 301,913 67%
TOT $ 975,960 $ 1,379,071 $ 403,111 71%
Sales Tax - PSAF $ 140,898 $ 191,230 $ 50,332 74%
Development Fees and Permits $ 1,045,865 $ 1,226,538 $ 180,673 85% Intergovernmental Revenue $ 155,252 $ 660,885 $ 505,633 23% Charges for Services $ 935,257 $ 890,357 $ (44,900) 105% Unrestricted Interest $ 126,352 $ 205,111 $ 78,759 62%
Restricted Interest $ 675,337 $ 759,567 $ 84,230 89%
Rent Received $ 154,992 $ 245,117 $ 90,125 63%
Misc Fees and Charges $ 138,786 $ 494,267 $ 355,481 28% Fines and Collections $ 48,805 $ 47,000 $ (1,805) 104%
Transfers In $ 527,013 $ 1,054,026 $ 527,013 50%
TOTAL $ 13,289,013 $ 19,468,939 $ 6,179,926 68%
Expense By Department Activity Through
March 31, 2025 Total Budget Amount Remaining % Expended City Council $ 188,491 $ 252,947 $ 64,456 75%
Legal Services $ 508,344 $ 480,000 $ (28,344) 106%
City Manager's Office $ 1,716,222 $ 2,514,150 $ 797,928 68% Finance $ 1,679,998 $ 2,331,678 $ 651,680 72%
Planning $ 1,658,349 $ 2,209,167 $ 550,819 75%
Police $ 6,445,713 $ 8,627,227 $ 2,181,514 75%
Fire $ 4,584,807 $ 5,977,736 $ 1,392,929 77%
Public Works $ 40,340 $ 44,799 $ 4,459 90%
Non Departmental $ (1,804,257) $ (2,322,577) $ (518,320) 78% TOTAL $ 15,018,007 $ 20,115,127 $ 5,097,120 75%
Summary Activity Through
March 31, 2025 Total Budget Amount Remaining
Total Revenue $ 13,289,013 $ 19,468,939 $ 6,179,926
Total Expenses $ 15,018,007 $ 20,115,127 $ 5,097,120
Difference $ (1,728,994) $ (646,188) $ 1,082,806
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Packet Pg. 167 Attachment: Attachment A - General Fund Revenue and Expenses (4831 : FY 24-25 Q3 Financial Update) Attachment B: Community Services Fund Revenue and Expenses As of March 31, 2025
Revenue Activity Through
March 31, 2025 Total Budget Amount Remaining % Received Transient Occupancy Tax $ 4,879,799 $ 6,895,353 $ 2,015,554 71% Other Revenue $ 3,232 $ - $ (3,232) N/A
St Grants $ 102,418 $ 220,000 $ 117,582 47%
Fees & Charges $ 7,416 $ 2,500 $ (4,916) 297%
Admission and Passes $ 16,844 $ 28,000 $ 11,156 60%
Program Revenue $ 154,859 $ 275,000 $ 120,141 56%
Contracted Program Revenue $ 49,812 $ 100,000 $ 50,188 50% Special Events $ 44,931 $ 75,000 $ 30,069 60%
Event Permits $ 16,620 $ 20,000 $ 3,380 83%
Advertising $ 310 $ - $ (310) N/A
Program Sponsorships $ 9,450 $ 48,500 $ 39,050 19%
Reimbursement for Services $ 33,737 $ 49,500 $ 15,763 68% Field Rental $ 6,164 $ 5,500 $ (664) 112%
Facility Rental $ 18,189 $ 31,175 $ 12,986 58%
Facility Long term Lease $ 24,303 $ 33,425 $ 9,122 73%
Interest Income $ 287,822 $ 283,355 $ (4,467) 102%
Contributions & Donations $ 40,973 $ 4,500 $ (36,473) 911% TOTAL $ 5,696,877 $ 8,071,808 $ 2,374,931 71%
Expense By Program Activity Through
March 31, 2025 Total Budget Amount Remaining % Expended General Administration $ 3,419,395 $ 4,525,275 $ 1,105,880 76% Recreation Programs $ 261,966 $ 377,520 $ 115,554 69%
ASES After School Program $ 244,102 $ 301,750 $ 57,648 81% Community Center $ 200,276 $ 231,656 $ 31,380 86%
Senior Services $ 246,541 $ 267,194 $ 20,653 92%
Parks and Trails $ 501,473 $ 695,770 $ 194,296 72%
Open Space $ 23,985 $ 60,500 $ 36,515 40%
School Facility Maintenance $ 33,866 $ 49,500 $ 15,634 68% Swim Center $ 119,186 $ 136,200 $ 17,014 88%
Arts and Culture $ 22,691 $ 77,000 $ 54,309 29%
Contracted Facility Operations $ 112,884 $ 82,384 $ (30,500) 137% Special Events $ 137,141 $ 232,000 $ 94,859 59%
Non Departmental $ 888,936 $ 2,291,034 $ 1,402,098 39%
TOTAL $ 6,212,442 $ 9,327,783 $ 3,115,341 67%
Summary Activity Through
March 31, 2025 Total Budget Amount Remaining
Total Revenue $ 5,696,877 $ 8,071,808 $ 2,374,931
Total Expenses $ 6,212,442 $ 9,327,783 $ 3,115,341
Difference $ (515,565) $ (1,255,975) $ (740,410)
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Packet Pg. 168 Attachment: Attachment B - Community Services Fund Revenue and Expenses (4831 : FY 24-25 Q3 Financial Update)
CITY OF HEALDSBURG
CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: May 19, 2025
SUBJECT: Laura Fish Somersal Park Phase 1 Schematic Design Review PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):
Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):
Approve the schematic design for Laura Fish Somersal Park Phase 1 and direct staff to proceed with preparing a contract for design development, construction drawings and bidding support.
COMMUNITY ENGAGEMENT/OUTREACH:
The Laura Fish Somersal Park master planning process involved significant community outreach, engagement and input including:
• The Parks Design Team, a group of approximately 30 community members representing different demographics in the community, met 13 times throughout the planning process to guide the project.
• 11 focus group work sessions with park user groups, sports associations, partner organizations, outdoor recreation businesses, residents of the Parkland Farms neighborhood, and City officials and staff.
• Open house events (virtual and in-person) and an online survey.
BACKGROUND:
The Development Agreement for the Saggio Hills project required that the developer provide approximately 36 acres of land for a future public park. The City completed a community based master planning process for the new park, and took ownership of the park land in early 2023.
The park will be developed in multiple phases due to cost and available funding.
City Council approved the CEQA study and final master plan (Attachment A) for the Saggio Hills development park on August 21, 2023.
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On May 6, 2024, the City Council directed that the park’s first phase of development include:
• Multipurpose trail
• Creek restoration
• Parking and support facilities such as a restroom and drinking fountain • Infrastructure such as utilities and storm water treatment facilities to support the first phase of development as well as future phases of development
• Other park amenities as funding allows, including a modest sports component City Council voted on October 21, 2024 to name the future park after Laura Fish Somersal, a Native American woman, a world-famous basket maker, a national leader, linguist and educator of California Indian culture.
City Council approved a Professional Services Agreement with Fletcher Studio for the schematic design of the first phase of construction on December 16, 2024. Fletcher Studio is a boutique landscape design firm out of San Francisco and has been involved with the Laura Fish Somersal Park project since 2019. Fletcher has a thorough understanding of the site characteristics, the park’s master plan, the design intent, and the Healdsburg community.
On June 3, 2024, City Council adopted the Five-Year Capital Improvement Program as a component of the biennial budget. The adopted biennial budget for Fiscal Year 2024-25 and 2025-26 established a total project budget for the Laura Fish Somersal Park of $7,676,355, with funding from the following sources (Attachment A):
Source Amount
Sonoma County Agriculture Preservation and Open Space District Matching Grant
$1,000,000
Saggio Hills Development Creek Restoration Contribution $578,739 Saggio Hills Development Park Design and Development Contribution $2,650,183 Saggio Hills Development Multi-use Trail Design and Development Contribution
$3,422,233
Saggio Hills Development Crosswalk Contribution $25,200 Total $7,676,355
The Five-Year Capital Improvement Program reflected potential bond proceeds of $5,000,000 in Fiscal Year 2026-27, however due to changing market conditions there are no current plans to proceed with a bond issuance to support funding Phase 1 of the project. A primary goal of Phase 1 is to deploy funds that are currently available to construct essential infrastructure that will pave the way for subsequent phases of the park.
DISCUSSION/ANALYSIS:
Schematic design refines concepts in the master plan, assigns cost estimates to determine feasibility, and sets the stage for bidding and construction:
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Multi-Purpose Trail, Creek Restoration, and Parking/Restrooms Schematic Design Fletcher Studio commenced the schematic design process in January 2025. As part of this work, the design team studied and developed approaches that refine the trail and parking lot concepts and provide more specific design context for the creek restoration, utility infrastructure, lighting, bridges, amenities (trash receptacles, benches, bike parking, etc.), and restrooms as identified in the master plan and directed by City Council. (See Attachment C) No significant design barriers arose during the transition from master plan to schematic design, so the proposed schematic design location for these components is similar to the master plan.
The design team commissioned cost estimates at the 90% Schematic Design stage. The cost estimates include anticipated construction costs, design and estimating (15%), general conditions (15%), general contractor fee (7%), bond/insurance (2.5%), and escalation to mid-point of construction (6%).
Initial cost estimates for the City Council directed components came in at $9,537,478, significantly over the project budget of $7,676,355. As a result, the team studied options for reducing costs by changing the initially proposed design approach. The following is a summary of the initial schematic design and proposed changes that reduce estimated costs to within budget.
Project
Component
90% SD
Cost
Estimate
Initial Schematic Design
Considerations
Changes to
Schematic Design
to Reduce Costs
Revised
90% SD
Cost
Estimate
Multipurpose
Trail
$4,423,680 • 3,208 linear feet of trail,
10’ wide pavement, 1.5’
gravel shoulders
• Design team studied
traditional asphalt and
porous pavement for
more low impact design
approach
• Remove paving
required for
vehicle bridge
with elimination
of vehicle bridge
($109,745
savings)
• Raise pole heights
$3,813,935
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• Cost for porous
pavement was estimated
to add $411,000 to the
project cost and is not
proposed
to reduce number
of light fixtures
and amount of
conduit ($500,000
savings)
Bridge
Crossings
$1,509,917 • Two bike-ped bridges
like the bridges installed
on the Foss Creek
pathway that allow light
maintenance vehicles to
cross
• One ped bridge at
Montage Way to connect
resort ped trail with
multipurpose trail
• Vehicle bridge (Bridge
C) that would cross the
creek to serve future
central parking area for
the park
• Remove vehicle
bridge ($836,719
savings); replace
with third bikeped bridge in this
location
($170,112 cost)
$843,310
Creek
Restoration
$490,968 • 860 feet of creek
restoration
• Similar design to creek
restoration previously
completed upstream by
the Saggio Hills
developer
• No changes
proposed
$490,968
Parking Lot $2,732,332 • Uses a combination of
traditional asphalt and
low impact design
porous paver system to
treat storm water runoff
• Initial schematic design
proposed nine EV
installed and six EV
ready parking spaces
• Remove EV
charging stations
and supporting
electrical
infrastructure
($800,000
savings)
• Retain 15 EV
capable spaces for
future
$1,932,332
Park Restroom $380,581 • Installs a two-stall
prefabricated drop-in
flush toilet restroom
facility to serve the park
and trail
• Incorporates design
elements reflecting
Saggio Hills project as
required by DA
• No changes
proposed
$380,581
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Packet Pg. 172
• Design allows the
building and site to be
expanded in the future
when the sports
component is
constructed for
additional restroom
stalls, concession, and
storage as identified in
the Master Plan
Total $9,537,478 $7,460,856
Additional Schematic Design Considerations
Other Park Amenities
In following City Council’s direction to explore other park amenities as funding allows, the design team studied adding the sports component and/or other park amenities from the Master Plan, such as a playground, large picnic pavilion, and sports courts to the Phase 1 work.
However, it became apparent early in the schematic design process that Phase 1 funding would not support any significant additional park amenities outside of those directed by City Council.
The design team did evaluate the feasibility of constructing the picnic area between the parking lot and the trail. After conducting preliminary design work the estimated cost for this component is $673,767. Staff is not proposing to include this work in Phase 1. Staff may be able to develop an informal picnic area in this location as part of operations over time.
Healdsburg Ridge Open Space Parking/Trailhead
The Healdsburg Ridge Open Space Preserve Management Plan identifies the need for a parking/trailhead to serve the preserve and reduce the impact of open space parking and use on the Arabian Way neighborhood. This parking/trailhead is identified along the property line that separates the Saggio Hills affordable housing project and the open space preserve. (See Attachment D)
Shortly after the schematic design process started, the affordable housing project developer Freebird Development Company, informed the City that the affordable housing project had been awarded project funding that included $409,894 for the City’s multipurpose trail component.
Staff discussed this additional funding award with the Freebird team and both parties agreed that, if funding allowed, it would be ideal to apply this new affordable housing project funding towards the multipurpose trail project and redirect an equivalent amount of planned City trail funding to construct the long-planned open space parking/trailhead. By constructing both projects simultaneously there would be efficiencies and potential cost savings generated since the projects are interconnected.
The schematic design for the open space parking/trailhead includes 14 standard parking spaces and two handicapped parking spaces, a one stall restroom, and drinking fountain. There would
8.B
Packet Pg. 173
also be accommodation for bike parking. (See Attachment E) The cost estimate for the parking, restroom, and trailhead is $992,386.
Accessible Play Area
Community members and a non-profit organization called “Magical Bridge Foundation” (www.magicalbridge.org) recently contacted City Council and staff urging the City to explore the creation of an inclusive playground in Healdsburg. As a result, City Council has a proposed Fiscal Year 2025-2025 goal to prioritize the creation of an inclusive Magical Bridge playground at either Laura Fish Somersal Park or Badger Park.
Staff met with Magical Bridge Foundation representatives to learn more. In the meeting, Magical Bridge shared that other inclusive playgrounds have cost between $2 million - $5 million, and fundraising could be an opportunity to help accomplish the creation of the playground. In addition, a planned traditional playground could be re-envisioned as an inclusive playground.
The current schematic design does not contemplate or have funding for a playground. Staff is continuing to engage with Magical Bridge on this concept, with Badger Park appearing to be a more viable location.
Proposed Project Design Direction
Staff is recommending that the project move from schematic design to design development, construction drawings, and bidding under the following plan:
Base Bid
The design for the base bid would include the multipurpose trail, bridge crossings, creek restoration, and park parking lot as outlined in the “Revised 90% SD Cost Estimate” above. This work would activate the park and provide basic park infrastructure. The parking lot would also allow the City to open the public “Northwest Trail” that was built as part of the Montage Resort project.
Bid Alternates
The following work would be designed and included as bid alternates:
• The open space parking/trailhead. With potential efficiencies and cost savings of conducting the work concurrent with the affordable housing project, staff is recommending that the design work continue and this component be included as a bid alternate. If funding permits, the work could be completed.
• Restrooms. Staff is recommending that both restrooms be included in the design work and bid as alternates. If funding permits, the restrooms would be constructed with the specific project component (park parking lot or open space parking/trailhead).
With City Council direction, staff would return on June 16, 2025 with a contract to engage Fletcher Studio in design development, construction drawings and bidding support services for the first phase of the park’s development. In addition, the design process will include updated cost estimates during design development and prior to bidding. Construction would begin in early 2026.
In addition:
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Packet Pg. 174
• Staff and the design team are working with Sherrie Smith-Ferri, Tribal Historic Preservation Officer with the Dry Creek Rancheria Band of Pomo Indians, on the interpretive, planting programs, and artistic elements in the park.
• Arts and Culture Program Administrator Taryn Nicoll will be added to the design team to assist with the integration of art in the project. Taryn will also serve as a conduit with the Arts and Culture Commission.
• Staff also continues to work with the Sonoma County Agriculture and Open Space District on the draft conservation easement and recreation covenant that would accompany the District’s $1 million Matching Grant Program funding. Staff will return to Council with the easement, covenant, and grant agreement later prior to the start of construction.
ENVIRONMENTAL STEWARDSHIP:
The schematic design contemplates an overall approach towards low impact design.
Implementation of this approach would be addressed during the design development stage of the project.
ALTERNATIVES:
Provide direction to staff on alternative approaches for moving the project into design development as desired by Council.
FISCAL IMPACT:
The adopted project budget for the Laura Fish Somersal Park Project CS003 (previously titled Saggio Hills Park Development) is $7,676,355. The Five-Year Capital Improvement Program contemplated an additional $5,000,000 in bond funding in the Fiscal Year 2026-27, however, due to unfavorable market conditions the council previously directed staff to move forward with completing Phase 1 with the funding appropriated in the current biennial budget. Staff are currently working with Freebird Development Company to draft a grant agreement to be subrecipient to their state grant. It is anticipated that $409,894 of the grant funding received as a subrecipient from Freebird Development Company’s State Grant will be available to support the Laura Fish Somersal park project bringing the potential total budget up to $8,086,249. Costs incurred to date and remaining contract encumbrances to complete the CEQA and schematic design phase total $375,495 leaving a potential estimated available budget of $7,710,790.
The proposed action is to move forward with design development, construction drawings, and bidding with several bid alternatives that are subject to budget availability. The revised costs estimate for the base bid excluding the alternatives is $7,460,856.
A formal budget amendment increasing the project budget will be brought to City Council when staff returns for authorization to enter into the agreement with Freebird Development Company to be a subrecipient of their state grant.
ENVIRONMENTAL ANALYSIS:
The public park component of the Saggio Hills Project is addressed in the Saggio Hills Project EIR (State Clearinghouse No. 2003062025) which was certified by the Healdsburg City Council through the adoption of Resolution No. 15-2011. Certain components of development on the site, including the park, were addressed at a project-level in the Saggio Hills Project EIR. Raney
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Packet Pg. 175
Planning and Management prepared an Initial Study/Environmental Checklist for the Saggio Hills Park Master Plan and, based on the analysis contained therein, determined that an Addendum to the Saggio Hills Project EIR is the appropriate environmental document for the City Council’s consideration of the Master Plan. Accordingly, on April 21, 2023, the City Council approved the final Master Plan for the Saggio Hills development park and determined, based upon substantial evidence demonstrated by the analysis included in the Addendum, that none of the conditions described in Sections 15162 or 15163 of the CEQA Guidelines calling for the preparation of a subsequent or supplemental EIR or negative declaration have occurred.
ATTACHMENT(S):
A: Laura Fish Somersal Park Final Master Plan
B: Laura Fish Somersal Park CIP
C: Laura Fish Somersal Schematic Design Scope
D: Healdsburg Ridge Management Plan Map
E: Healdsburg Ridge Parking-Trailhead Schematic Design
F: Laura Fish Somersal Park Proposed Schematic Design
G: Laura Fish Somersal Park Schematic Design Cost Estimate
8.B
Packet Pg. 176
HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO Laura Fish Somersal Park
Final Master Plan
8.B.a
Packet Pg. 177 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO Park was informally referred to “Saggio Hills
Park” or “Montage Park”
Park recently named after Native American
leader Laura Fish Somersal -A national leader, linguist and educator of California Indian culture -A lifelong resident of northern Sonoma County, Laura dedicated much of her life to preserving
local Native culture and language -Bilingual in Southern Pomo (her father's language) and Wappo (her mother's language) -World famous as a basket maker
8.B.a
Packet Pg. 178 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO LAURA FISH SOMERSAL PARK 12 3
4 56
7 123456
HEALDSBURG AVE
PASSALACQUA RD
FOSS CREEK
STORMWATER DETENTION
CONSTRUCTED WETLANDS
BARBIERI PARK
KNOLL
HIGH POINT
MONTAGE RESORT
78 8
9 9
5 8.B.a
Packet Pg. 179 Attachment: A: Laura Fish Somersal Park Final Master Plan
8.B.a
Packet Pg. 180 Attachment: A: Laura Fish Somersal Park Final Master Plan (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review)
8.B.a
Packet Pg. 181 Attachment: A: Laura Fish Somersal Park Final Master Plan (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review)
8.B.a
Packet Pg. 182 Attachment: A: Laura Fish Somersal Park Final Master Plan (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review)
8.B.a
Packet Pg. 183 Attachment: A: Laura Fish Somersal Park Final Master Plan (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review) HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
FINAL MASTER PLAN
LAURA FISH SOMERSAL PARK
SPORTS FIELDS
(NORTH OF THE CREEK)
COMMUNITY PARK
(SOUTH OF THE CREEK)
BARBIERI PARK INTEGRATION
TRAILS NETWORK
OFF-LEASH DOG PLAY AREA
STORMWATER FEATURES
CREEK RESTORATION
WETLANDS
NATURAL RESOURCE
MANAGEMENT AND FIRE
FUELS REDUCTION
8.B.a
Packet Pg. 184 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
SPORTS FIELDS
PLAY AREAS
PICNIC ISLAND
PROMENADES
PARKING
RESTROOMS + CONCESSIONS
DOG PLAY AREA
HIKING TRAILS
SPORTS COURTS
PUMP TRACK
COMMUNITY GARDEN
OAK GROVE
OPEN LAWN
SPECIAL USE GARDENS
PICNIC PAVILION
BANDSHELL
MULTI-USE TRAIL
POSSIBLE ART
12345789
10 11
12 13
14 15
16 12
2 4
5 5
6 7
8 9
9 10
11 13
2 14
15 *
12 2
6 136
4 *
*
*
*
*
*
*
3 16
8 17
17 17
17 8
5 FINAL MASTER PLAN
LAURA FISH SOMERSAL PARK
8.B.a
Packet Pg. 185 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
FINAL MASTER PLAN
BARBIERI PARK INTEGRATION
INITIAL: PARK AMENITIES AND DESIGN REMAIN AS IS FUTURE: AMENITIES UPGRADED AFTER NEW PARK DEVELOPED
NEW COMMUNITY GARDEN
UPGRADED RESTROOMS
EXISTING LAWN REMAINS
PROMENADES EXTEND TO
INTEGRATE BARBIERI INTO
LARGER IMPROVEMENTS
UPGRADED PLAY AREA
OAK GROVE THRESHOLD PARK AMENITIES AND
DESIGN REMAIN AS IS
8.B.a
Packet Pg. 186 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO FINAL MASTER PLAN PROGRAMS 12356
OPEN LAWN
PLAY AREA
COMMUNITY GARDEN
DOG PLAY AREA
OFF-LEASH DOG PLAY AREA
ACTIVE USE AREAS (SOCCER,
BASEBALL, COURTS, PUMP TRACK)
SPECIAL USE GARDENS
PASSIVE PROGRAM AREA
PICNIC AREAS
VIEWS
78 6
6 5
4 4
2 3
7 2
LAURA FISH SOMERSAL PARK
71 1
2 2
6 6
8 8
8 88
8 8.B.a
Packet Pg. 187 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO 123456789
10 SPORTS FIELDS
PLAY AREA
RESTROOMS + CONCESSIONS
DUGOUTS + BLEACHERS
GATHERING SPACE
PICNIC ISLAND
FOSS CREEK
PARKING AREA
DOG PLAY AREA (FENCED)
FIRESTATION (BY OTHERS)
1 2
7 6
8 3
9 8 10
AERIAL LOOKING SOUTHEAST
4 4
8.B.a
Packet Pg. 188 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO PICNIC ISLAND 12345678
PICNIC AREA
ELEVATED OVERLOOKS
CREEK CROSSING
FOSS CREEK
OAK GROVE
FIELD-SIDE PLAY AREA
CREEKSIDE SEATING
SPORTS FIELDS
4 3
3 2
2 6
7 8
1 5
4 8.B.a
Packet Pg. 189 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO AERIAL LOOKING NORTH 123456789
10 PROMENADE
SPORTS FIELD
OPEN LAWN
OAK GROVE
PICNIC PAVILION
PARKING AREA
PLAY AREA
SPORTS COURTS
GATHERING SPACE
PUMP TRACK
POSSIBLE ART
1 7
3 4
5 8
8 9
3 2
*
3 *
*
*
*
*
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Packet Pg. 190 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO AERIAL LOOKING NORTH 8.B.a
Packet Pg. 191 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
FINAL MASTER PLAN MATERIAL PALETTE
GRAVEL
DECOMPOSED
GRANITE CONCRETE
WARM TONES TO
MATCH GRASSES
GRASS LANDSCAPE IS
CANVAS FOR COLOR
LAURA FISH SOMERSAL PARK
NATURE-INSPIRED
CANVAS
USE ACCENT
COLORS SPARINGLY
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Packet Pg. 192 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
AGRARIAN STYLE
ADVENTURE PLAY
PROMENADES
SPORTS FIELD LIGHTING
PAVILION FOR 100
SHADED DUGOUTS
RCHITECTURAL FENCING
8.B.a
Packet Pg. 193 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO Park Development
● Park to be developed in multiple phases due to costs and funding ● Phase 1
○ Multi-Purpose Trail
■ Lighted
■ Connect to Healdsburg Avenue
○ Parking and Support Infrastructure
○ Other Park Improvements TBD
● Phase 1 Timeline
○ Design: 2025
○ Construction: 2026
8.B.a
Packet Pg. 194 Attachment: A: Laura Fish Somersal Park Final Master Plan HEALDSBURG PARKS DESIGN + RIVER ACCESS | CITY OF HEALDSBURG COMMUNITY SERVICES | FLETCHER STUDIO
FINAL MASTER PLAN
LAURA FISH SOMERSAL PARK
SPORTS FIELDS
(NORTH OF THE CREEK)
COMMUNITY PARK
(SOUTH OF THE CREEK)
BARBIERI PARK INTEGRATION
TRAILS NETWORK
OFF-LEASH DOG PLAY AREA
STORMWATER FEATURES
CREEK RESTORATION
WETLANDS
NATURAL RESOURCE
MANAGEMENT AND FIRE
FUELS REDUCTION
8.B.a
Packet Pg. 195 Attachment: A: Laura Fish Somersal Park Final Master Plan City of Healdsburg
Five Year Capital Improvement Program
Project Detail
Project Name:
Project Number: Project Priority:
CS003 Mandate
Project Description:
Department: Community Services
General Plan Consistency:
Appropriations beyond the 5 year program period are needed to complete the project: Yes ( ) No ( X ) Adopted Estimated Projected
Capital Improvement Program Detail Budget Expenditures 2024-25 2025-26 2026-27 2027-28 2028-29 Project Total $ 2,284,052 $ 2,284,052 $ 1,000,000 $ 4,392,303 $ 5,000,000 $ - $ - $ 12,676,355 Planning $ 61,980 $ 61,980 $ - $ - $ - $ - $ - $ 61,980 Design $ 750,000 $ 750,000 $ 250,000 $ - $ - $ - $ - $ 1,000,000 Construction $ 1,472,072 $ 1,472,072 $ 750,000 $ 4,392,303 $ 5,000,000 $ - $ - $ 11,614,375 Open Space Grant $ - $ - $ 250,000 $ 750,000 $ - $ - $ - $ 1,000,000 Creek Restoration Contribution $ 205,565 $ 205,565 $ 67,500 $ 305,674 $ - $ - $ - $ 578,739 Park Restoration Contribution $ 913,621 $ 913,621 $ 300,000 $ 1,436,562 $ - $ - $ - $ 2,650,183 Multi-use Trail Contribution $ 1,164,866 $ 1,164,866 $ 382,500 $ 1,874,867 $ - $ - $ - $ 3,422,233 Crosswalk Contribution $ - $ - $ - $ 25,200 $ - $ - $ - $ 25,200 Bond Proceeds $ - $ - $ - $ - $ 5,000,000 $ - $ - $ 5,000,000 Total $ 2,284,052 $ 2,284,052 $ 1,000,000 $ 4,392,303 $ 5,000,000 $ - $ - $ 12,676,355 Plan, design, and construct Montage Healdsburg Park, a 36-acre site associated with the Montage Resort development. The park will feature active and passive areas, trails, picnicking, parking, and restroom facilities.
Guiding Principal 6.B. Maximize opportunities for active and passive recreation.
Project Costs:
Funding Sources:
Saggio Hills Park Development
215
8.B.b
Packet Pg. 196 Attachment: B: Laura Fish Somersal Park CIP (4722 : Laura Fish Somersal Park Phase 1 Schematic
8.B.c
Packet Pg. 197 Attachment: C: Laura Fish Somersal Schematic Design Scope Barn/Building
Foundations
Preserve Entrance -
Arabian Way Trailhead
Rid ge
Trail
Serv ci e Road
no publ ci ac ec ss
Concrete Cistern
Potential Future Parking Area
Fox Pond
Overlook
Mayacama
Overlook
Russian River
Overlook
Serpentine
Overlook
Nancy's Hill
Overlook
Ridge Trail
Serpentine Trail
All-the-Oaks Trail
Nancy's Hill Trail
Blue Oaks Trail
Fox Pond Run
All-the-Oaks Trail
LATIGO
CANYON
SPUR RIDGE
BRIDLE
ARABIAN
STIRRUP
BRIDLE
PARKLAND FARMS
SADDLE DRAW
PARKLAND FARMS
0 250 500 1,000
Feet ´
C.Kendall S:\GISProjects\Healdsburg_Ridge_Open_Space_Preserve\PDFs\draft_Hbg_Ridge_project_structure_v3.pdf Healdsburg Ridge Open
Space Preserve Project
Structure Map
Map Date: 3/16/2015
Sources: County GIS (roads, parcels); SCWA
(streams); ESRI online (2013 imagery)
This map is for illustrative purposes; it is not
intended to be a definitive property description.
Fox
Pond
!.
Intermittent
Stream
Trail Network
Multi-Use Trail
Accessible Trail
Maintenance Road (paved)
Emergency Access
Group Area
Limited Access
(Fragile Area)
Preserve
Boundary
8.B.d
Packet Pg. 198 Attachment: D: Healdsburg Ridge Management Plan Map (4722 : Laura Fish Somersal Park Phase 1 HS P1A2 PA P4P4 HS A3 HS C1 BR BR C1 PAE2 W3 W3 PAE E4 TYP. 1" = 20' 1 MATERIALS PLAN NORTH SHEET NO: DRAWING TITLE: DATE 03.05.25 NO. DRAWN: 19-012.2 CHD: LANDSCAPE ARCHITECT: LAURA FISH SOMERSAL PARK HEALDSBURG AVE. & PASSALACQUA RD. HEALDSBURG, CA 95448
NOT FOR
CONSTRUCTION PHASE I REVISION RECORD REV DATE DESCRIPTION CLIENT: Community Services 1557 Healdsburg Avenue Healdsburg CA 95448 p 707.431.3301 2325 3rd Street, Suite 323 San Francisco CA 94107 p 415.323.0850 e [email protected] ISSUANCE RECORD DATE DESCRIPTION 90% SCHEMATIC DESIGN REV L1.50 MATERIALS PLAN 8.B.e Packet Pg. 199
Attachment: E: Healdsburg Ridge Parking-Trailhead Schematic Design (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review) DN
DN
1 SITE PLAN NORTH
0 50 100 200 300 500
1 1
1 2
4 3
6 6
6 6
5 5
8 9
7 7
LAURA FISH
SOMERSAL PARK
PHASE I
BASE
MULTI-USE TRAIL
MAIN PARKING
MAIN RESTROOM
GATHERING AREA
CREEK RESTORATION
BRIDGE
CONNECTION TO TRAIL
ALTERNATE 1
OPEN SAPCE PARKING
9 OPEN SPACE RESTROOM
8 7
6 5
4 3
2 1
RECOMMENDED VALUE
ENGINEERED OPTION
EST. $8,679,218 (WITH MARKUPS)
8.B.f
Packet Pg. 200 Attachment: F: Laura Fish Somersal Park Proposed Schematic Design (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review)
LAURA FISH SOMERSAL PARK
PHASE I
8.B.f
Packet Pg. 201 Attachment: F: Laura Fish Somersal Park Proposed Schematic Design (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review)
ACCENT STONE WALL
Restroom
CORTEN STEEL
CONCRETE PAVING
Color: Natural
Restrooms, Bridges
SIDING/CLADDING
Stained Wood Siding / Zia Tile
STONE SITE WALLS
BIKE RACK CONCRETE PAVING
Color: Palomino
PICNIC TABLE WASTE RECEPTACLE
LID & GREEN INFRASTRUCTURE
BIORETENTION AREAS PERMEABLE PAVERS PERMEABLE ASPHALT PERMEABLE TRAIL RAIN CHAINS Porous Pave, Color: Tan
PLANTING
NATIVE RIPARIAN UPLAND MEDICINAL & WEAVING BIORETENTION
LIGHT FIXTURE DRINKING FOUNTAIN
Bi-Level, Bottle Filler
MAIN RESTROOM STONE SEAT WALLS
Color: Palomino Corten Steel Corten Steel Color: Black
BRIDGES
Pratt Truss, Corten Steel
Sonoma Fieldstone (Tan) Sonoma Fieldstone (Tan)
SITE ELEMENTS, FURNISHINGS, & MATERIALS
(2) Unisex Stalls, Shaded
Gathering Area
OPEN SPACE RESTROOM
(1) Unisex Stall
LAURA FISH SOMERSAL PARK
PHASE I
Color: Palomino Corten Steel
8.B.f
Packet Pg. 202 Attachment: F: Laura Fish Somersal Park Proposed Schematic Design (4722 : Laura Fish Somersal Park Phase 1 Schematic Design Review) Opinion of Probable Construction Cost
Laura Fish Somersal Park
Dated March 5, 2025
90% Schematic Design
Healdsburg Ave. & Passalacqua Road
Healdsburg, CA 95448
Prepared for:
Fletcher Studio
Landscape Architecture & Urban Design
Date of Cost Estimate
4/21/2025
Prepared by:
MicroEstimating Inc.
a preconstruction services company