Healdsburg City Council
June 16, 2025

construction drawings, and bidding support services for Phase 1 in an amount not to exceed $824,675; and
WHEREAS, the public park component of the Saggio Hills Project is addressed in the Saggio Hills Project EIR (State Clearinghouse No. 2003062025) which was certified by the Healdsburg City Council through the adoption of Resolution No. 15-2011. Certain components of development on the site, including the park, were addressed at a project-level in the Saggio Hills Project EIR. Raney Planning and Management prepared an Initial Study/Environmental Checklist for the Saggio Hills Park Master Plan and, based on the analysis contained therein, determined that an Addendum to the Saggio Hills Project EIR is the appropriate environmental document for the City Council’s consideration of the Master Plan. Accordingly, on April 21, 2023, the City Council approved the final Master Plan for the Saggio Hills development park and determined, based upon substantial evidence demonstrated by the analysis included in the Addendum, that none of the conditions described in Sections 15162 or 15163 of the CEQA Guidelines calling for the preparation of a subsequent or supplemental EIR or negative declaration have occurred.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:

1. Approves a Professional Services Agreement with Fletcher Studio in an amount not to exceed $824,675.

2. Authorizes the City Manager to execute the agreement and change orders up to 10% of the original agreement amount.

3. Finds that the approval of this Agreement does not require any additional action under CEQA. The public park component of the Saggio Hills Project is addressed in the Saggio Hills Project EIR (State Clearinghouse No. 2003062025) which was certified by the Healdsburg City Council through the adoption of Resolution No. 15-2011. Certain components of development on the site, including the park, were addressed at a project level in the Saggio Hills Project EIR. Raney Planning and Management prepared an Initial Study/Environmental Checklist for the Saggio Hills Park Master Plan and, based on the analysis contained therein, determined that an Addendum to the Saggio Hills Project EIR is the appropriate environmental document for the City Council’s consideration of the Master Plan. Accordingly, on April 21, 2023, the City Council approved the final Master Plan for the Saggio Hills development park and determined, based upon substantial evidence demonstrated by the analysis included in the Addendum, that none of the conditions described in Sections 15162 or 15163 of the CEQA Guidelines calling for the preparation of a subsequent or supplemental EIR or negative declaration have occurred.

This action does not create any additional impacts that have not already been analyzed in the previously adopted EIR and Addendum.

6.C.a
Packet Pg. 200 Attachment: Resolution (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Resolution No.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 16th day of June, 2025 by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
___________________________________ _________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk

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Packet Pg. 201 Attachment: Resolution (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 1 / 12
Mark Themig
City of Healdsburg Community Services / Parks + Recreation 1557 Healdsburg Avenue
Healdsburg, CA 95448
o 707.431.3301
e [email protected]
03 June 2025: LAURA FISH SOMERSAL PARK PROJECT – PHASE 1 + OPEN SPACE TRAILHEAD Dear Mark,
We are pleased to submit this proposal to provide Landscape Architectural Services and subconsultant services for the Laura Fish Somersal Park – Phase 1 and the Open Space Trailhead.

This proposal includes a broad spectrum of consultants who will work under the direction of Fletcher Studio to advance the design development and construction documentation of the park based on the Schematic Design package. We look forward to seeing this park move forward as we know it will be a great asset to the residents and visitors of the City of Healdsburg.

Please let me know if you have any questions or require any additional information regarding our proposal.

Sincerely,
David Fletcher ASLA, PLA #5377

FLETCHER STUDIO
Landscape Architecture + Urban Design
m 415 230 9144
e [email protected]

6.C.b
Packet Pg. 202 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 2 / 12
_OVERVIEW_
This is a proposal for professional design and support Services requested by the City of Healdsburg (Client). This Agreement, effective as of June 3, 2025 is between Client and Fletcher Studio, Inc. (Consultant) for the following Project: Laura Fish Somersal Park – Phase 1 and Open Space Trailhead in Healdsburg, CA. _PROJECT UNDERSTANDING_
The project includes design support for the exterior landscape and sitework of the Laura Fish Somersal Park – Phase 1 and Open Space Trailhead (the “project”). This work will include conceptual site planning and design, review by Client, and management and coordination of the larger design team. _SCOPE OF WORK_
Design services shall be provided for the Project for three (3) tasks: Design Development, Construction Documentation/Permitting, and Bidding + Negotiation + Bid Award. The extents of landscape improvements included in this proposal are outlined in Exhibit A: Limit of Work. The Scope of Work will include:

Laura Fish Someral Park – Phase 1
+ Creek Restoration
+ Multi-Purpose Trail
+ (3) Bridges, Pedestrian and Maintenance Vehicles
+ (1) Bridge, Pedestrian Only
+ (1) Preliminary Bridge Design, Vehicular Only (for regulatory permitting only; full design in future phase)
+ Trail Connection to (E) Montage Development Trail
+ Sidewalk Connection to Northwest Trail
+ Trail Connection to Parkland Farms Neighborhood
+ Main Parking Lot
+ Main Restroom
+ Gathering Area
+ Drinking Fountains
+ Utility Services
Open Space Trailhead
+ Open Space Parking Lot
+ Open Space Restroom
+ Sidewalk Connection to (E) Trail and (E) Sidewalk
The design team shall consist of the following consultants:
+ Landscape Architect (prime consultant)
+ Civil + Hydrological Engineer
+ Environmental + Ecological Services
+ Electrical Engineering + Lighting Design
+ Structural Engineering
+ Arborist + Soils Scientist
+ Irrigation
+ Cost Estimating

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Packet Pg. 203 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 3 / 12
A geotechnical consultant, under separate contract with the Client, will perform a soils analysis and issue a geotechnical report to further inform the project direction.

Some scope items are being considered as bid alternates and are noted in Exhibit A. As cost reviews are performed throughout the project; these elements may be eliminated from scope and contract amendments may take place to reduce scope to fit within the project’s available funding. For this proposal, all scope items are included in the base bid. However, fees for Construction Contract Administration is provided as an Add Alternate, estimate only.
_TASK 01: DESIGN DEVELOPMENT (June 10, 2025 – August 5, 2025; 8 Weeks) _ Based on Client’s approval of the Schematic Design documents, and on Client’s authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, Consultant shall prepare Design Development (DD) documents. The illustrative DD Documents shall advance the approved Schematic Design documents and shall include plans, sections, and/or elevations with diagrammatic layouts to fix and describe the size and character of the Project as it pertains to landscape and site components. The DD documents will express spatial relationships, hardscape, soil types, planting, landforms, and materiality. The Technical DD documents will be formatted as a CAD sheet set and will include material plans, legends, and critical construction details and be accompanied by outline specifications. Review of the 100%DD Cost Estimate with the Owner and Consultant team will be included. Permitting for the creek will begin during this phase and will align with the 100% DD deliverable. Hydrological Engineer to lead the waterway permit submittal process with support from the City of Healdsburg and other consultants team members, as required.

Work may include:
+ CAD sheet set-up for the team using the same rotation, base files, and a coordinated project titleblock. + Working with the Client team and design team to update the project phasing, as required. + Further coordination within the design team to resolve conflicts and resolve constraints to arrive at one unified design.
+ Coordination with the restroom manufacture to ensure the structures are integrated into the site including pedestrian access, cohesion of materials, views, canopies and overhangs, and location of podiums and sub-surface structures.
+ Review of the 50% DD Site Plan with the design team and Client team for feedback on the design advancements prior to moving into Technical Drawings.
+ Review of the 100% DD Site with the design team and Client team for feedback on the design advancements prior to moving into the Technical Drawings.

Meetings: Client meetings (monthly) (virtual)
Design Team coordination meetings (weekly) (virtual)
Cost Review meetings (1) (virtual)
Presentations: One (1) 50% DD Presentation to Client
One (1) 100% DD Presentation to Client
Deliverables: One (1) Design Development Illustrative Plan Set at 50% One (1) Design Development Set at 100% (Pricing)
One (1) Outline Specification Manual at 100% DD
Waterway Permit set (led by Civil + Hydrological Engineer; use 100% DD set for first submittal)
SWLID/Drainage Report for Public Works Department (led by Civil + Hydrological

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Packet Pg. 204 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 4 / 12
Engineer)
One (1) Cost of Work review of the 100% DD set (led by Cost Estimating Consultant)
Design Team:

Consultant to lead and manage the design team in the development and refinement of a Design Development package for pricing and review by Client.

Landscape Architect Scope:
+ Coordinate with Civil + Hydrological Engineer to understand stormwater management requirements, vehicular circulation, grading intent, utility alignments and structures, and bridge locations and design. + Coordinate with Environmental + Ecological subconsultant regarding invasive species mitigation, environmental impacts, and updates on areas for ecological restoration. + Coordinate structural site elements with structural engineer for advancing the design and pricing including footings and walls.
+ Coordinate selection and locations of site lighting with Electrical Engineer. + Review geotechnical findings and soils conditions with Client, geotechnical engineer and design team.

Based on findings, identify project approach and direct Consultant team accordingly. + Coordinate planting design with Irrigation subconsultant. + Refine restroom access and placement and coordinate on utility and structural requirements with design team and restroom manufacturer.
+ Layout and selection of site furniture including plant pots, planters, trash receptacles, site furniture or other fixtures as required.
+ 50% DD Illustrative Site Plan: Preparation of one (1) keyed illustrative site plan that further develops the landscape spaces and defines the materials including landscape sitework and planting. + 100% DD Technical Landscape Drawing Submittal: CAD landscape package to include landscape sitework materials plans, sitework details, planting plans, planting details, and outline specifications to be used for a cost estimate, by others.

Civil + Hydrological Engineering Scope:
+ Perform a topographical survey and update the existing CAD basefile for use by all design team based on topographical survey that includes the existing conditions and the latest grading information.. + Review and coordinate with the Consultant and the design team to integrate civil engineering elements across the site.
+ Continued bridge coordination with design team..
+ Preliminary Stormwater LID plan.
+ Preliminary hydraulic storm drain modeling.
+ Preliminary earthwork site balance calculations.
+ Refine restroom utility requirements with design team. + Refine creek restoration details and specifications.

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Packet Pg. 205 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 5 / 12
+ Lead the development of the waterway permitting including coordination with Authority Having Jurisdiction (AHJ), requirements, and production and collation of package. Work with the City of Healdsburg on submission and required fees. Design team to lend review and coordination on package, as required.
+ Hydrologic Modeling
+ Produce 50% Design Development Plans for review by Client. + Produce 100% Design Document plans and Outline Specifications of the Civil + Hydrological Engineering components, including site plans and details, to be used for a cost estimate, by others.

Environmental and Ecological Scope:
+ Make recommendations regarding any updates to the creek habitat mitigation in coordination with the design team.
+ Conduct a Project assessment to identify the locations or concentrations of invasive plant species rated “high” 1 or included as a “red alert” species by the California Invasive Plant Council and species rated as “high priority” by the Bay Area Early Detection Network. + Assist the Civil + Hydrological Engineer in identifying waterway permitting requirements with respect to proposed creek Improvements and review Civil + Hydrological Engineering permit package prior to submittal.

Electrical Engineering + Lighting Design Scope:
+ Electrical Utilities Coordination including site raceway system, vault/pedestal locations and sizes, revenue meter location/requirements, transformer pad location(s), and available fault current. + Site Power distribution design.
+ Design for connection of Owner's equipment based on Owner-provided load information. + Design emergency power distribution system for emergency loads such as egress lighting utilizing unit battery equipment as the backup source.
+ Design for connection of mechanical, lighting, and fire/life safety systems. + Electric vehicle charging station system design for 15 EV capable (conduit only) parking spots at the Main Parking lot and none at the trailhead.
+ Lighting design support services to include:
~ Control of lighting systems.
~ State Energy Code lighting compliance calculations Includes calculations for final layout only. ~ Egress lighting design and illuminated exit sign placement design per CBC requirements, as required, based on a complete and comprehensive egress plan by others, indicating occupant load calculations and designated egress paths and exit sign locations. + Restroom interior and site lighting design to include luminaire schedule, luminaire cut sheets of proposed luminaires, layout of luminaires, coordination with reflected ceiling plan and landacpae plan. + Site lighting with point-by-point photometric. Based on two submittals. Photometric calculations not required to be part of the drawing set.
+ Landscape lighting design coordinated with Landscape Architect. Landscape Architect provide cutsheets of luminaires only. Perform photometrics and layout of landscape lighting.

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Packet Pg. 206 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 6 / 12
+ Interior lighting calculations using point-by-point method for typical spaces. Based on two iterations.

Photometric calculations will not be required to be submitted as part of the drawing set. + Review and coordinate with the Consultant and the design team to locate electrical engineering elements across the site.
+ Produce 50% Design Development Plans for review by Client. + Produce 100% Design Document plans and Outline Specifications of the Electrical Engineering + Lighting Design components, including site plans and details, to be used for a cost estimate, by others.

Structural Engineering Scope:
+ Coordination with design team in regards to structural elements. + Preliminary structural design for vertical and lateral loads per the 2022 CBC. + Preliminary structural plans and details.
+ Produce 50% Design Development Plans for review by Client. + Produce 100% Design Document plans and Outline Specifications of the Structural Engineering components, including site plans and details, to be used for a cost estimate, by others.

Arborist + Soils Science Scope:
+ Two site visits and tree assessment and health evaluation for up to 105 existing trees for potential removal or retention.
+ Written arborist report, with comments and recommendations on tree removal and protection as well as mitigation of construction effects.
+ Supplemental consultation on tree preservation/protection. + One site visit for observation and sample collection along with assessment of data on up to 18 composite soil samples tested for chemistry, fertility, and physical properties. + Consulting time with design team for coordination.
+ WELO-compliant written report with any needed fertilizer, amendment, or treatment recommendations including:
~ comments on plant selection, suitability, establishment and performance ~ existing site soil suitability and compatibility with import soil ~ recommendations for fertilizers, amendments or treatments ~ examination of selected amendment reports.
~ discussion of current soil conditions.
~ soil preparation recommendations.
fertilizer maintenance program that can be used to help ensure future plant success. + Assistance with developing appropriate soils specifications. + Assistance on soil management plan for site.

Irrigation Scope:
+ No scope in DD
Cost Estimate and Pricing Review

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Packet Pg. 207 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 7 / 12
+ Cost estimator to prepare a cost estimate of 100% Design Development set. + Consultant and design team to coordinate with cost estimator to address any questions regarding the 100% DD set to clarify pricing.
+ Consultant and design team to review cost estimate to validate general conformance with the 100% DD set and ensure scope items were included in pricing. + Cost estimator to review pricing with Client and design team and discuss any recommendations to meet budget goals.

TASK 02: CONSTRUCTION DOCUMENTATION / PERMITTING (August 12, 2025 – Dec 2, 2025; 16 weeks) _ Construction Documentation
Based on Client’s approval of the Design Development (DD) Documents, and on Client’s authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, Consultant shall prepare Construction Documents (CD) for Client’s approval. The CD’s shall illustrate and describe the further development of the approved DD Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels of the spaces, materials and systems for the construction of the Work. Client and Consultant acknowledge that in order to construct the Work. It is expected that the Contractor will provide additional information, including Shop Drawings, Product Data, Mockups, Samples and other similar submittals during the Construction Phase.

Meetings: Client meetings (monthly) (virtual)
Design team coordination meetings (bi-weekly) (virtual) Cost review meeting (1) (virtual)
Deliverables: Preparation of working drawings for submittal sets at the following milestones:
• 50% CD set (Pricing Set)
• 75% CD set + Technical Specifications (Building Permit Submittal) • 90% CD set + Technical Specifications (Bid Set)
Permitting
During the Construction Documentation process, the Consultant will submit a plan check packages to relevant governing agencies and will respond to comments provided by agencies.

Work may include:
+ (1) Pre-App meeting with Client, AHJ, and design team members to preview site design and understand application requirements, as required.
+ The Client shall submit the 75% CD package as a first building permit submittal into the AHJ for building permit review.
+ Respond to agency plan check landscape related comments in a Comment/Response matrix, generated by Client, noting any comments with conflicting points of view or needing further clarification.
+ With the assistance of Client, set-up one (1) virtual permit meeting to review questions or conflicts with relevant AHJ divisions and get clear direction.
+ Coordinate and update revisions with other consultants’ plans, attending coordination meetings, as outlined below.
+ Make necessary corrections and review with Client and Owner. + Provide two (2) backcheck submittals of revised plans that respond to comments.

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Packet Pg. 208 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 8 / 12
+ Owner will obtain and pay for all necessary permits from AHJ. + Civil + Hydrological Engineer to lead the regulatory permitting to determine the necessary permits required and supporting the City of Healdsburg with filling out forms and applications. Environmental and Ecological Engineer to support.
+ Landscape Architect to lead the building permit and support the City of Healdsburg with filing out forms and applications. Landscape Architect to collect and collate all sheets for the deliverables.

Meetings: One (1) Pre-App meeting, as required
One (1) meeting with AHJ to review comments
Two (2) consultant coordination meetings
One (1) Client review meeting

Deliverables: Written responses in Comment/Response Matrix Two (2) backcheck revision package
Design Team:

Consultant to lead and manage the design team in the development of a Construction Document set for use in pricing, permitting, and bidding.

Landscape Architect Scope:
+ Pedestrian sitework plans, details, and specifications. Hardscape plans to include layout of horizontal pedestrian landscape elements including: paving, planter walls, furnishing locations, and planting areas.
+ Planting plans, details, and specifications. Planting plans to include the quantity, location, species and size of all plants.
+ Preparation of soil and soil management plans, details, and specifications.

Civil + Hydrological Engineering Scope:
+ Topographic survey management.
+ Stormwater LID plan, details, and maintenance declaration. + Hydraulic storm drain modeling and report.
+ Flashing beacon/trail lighting/JT coordination and layout + Earthwork site balance.
+ Restroom coordination.
+ Bridge coordination.
+ Creek restoration.
+ Continued waterway permitting including site visits with RWQCB, ACOE, and DFWS.

Environmental and Ecological Scope:
+ Make recommendations regarding any updates to the creek habitat mitigation in coordination with the design team.

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Packet Pg. 209 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 9 / 12
+ Assist the Civil + Hydrological Engineer in identifying waterway permitting requirements with respect to proposed creek Improvements and review Civil + Hydrological Engineering permit package prior to submittal.

Electrical Engineering + Lighting Design Scope:
+ Electrical Utilities Coordination including site raceway system, vault/pedestal locations and sizes, revenue meter location/requirements, transformer pad location(s), and available fault current. + Site Power distribution design.
+ Design for connection of Owner's equipment based on Owner-provided load information. + Design emergency power distribution system for emergency loads such as egress lighting utilizing unit battery equipment as the backup source.
+ Design for connection of mechanical, lighting, and fire/life safety systems. + Electric vehicle charging station system design for 15 EV capable (conduit only) parking spots at the Main Parking lot and none at the trailhead.
+ Lighting design support services to include:
~ Control of lighting systems.
~ State Energy Code lighting compliance calculations Includes calculations for final layout only. ~ Egress lighting design and illuminated exit sign placement design per CBC requirements, as required, based on a complete and comprehensive egress plan by others, indicating occupant load calculations and designated egress paths and exit sign locations. + Restroom interior and site lighting design to include luminaire schedule, luminaire cut sheets of proposed luminaires, layout of luminaires, coordination with reflected ceiling plan and landscape plan. + Site lighting with point-by-point photometric. Based on two submittals. + Landscape lighting design coordinated with Landscape Architect. Landscape Architect provide cutsheets of luminaires only. Perform photometrics and layout of landscape lighting. + Interior lighting calculations using point-by-point method for typical spaces. Based on two iterations. + Review and coordinate with the Consultant and the design team to locate electrical engineering elements across the site.

Structural Engineering Scope:
+ Coordination with design team in regards to structural elements. + Structural design for vertical and lateral loads per the 2022 CBC. + Structural working drawings.
+ Structural calculations for Building Department submittal.

Arborist + Soils Science Scope:
+ Review tree protection details.
+ Review soils management plan.

6.C.b
Packet Pg. 210 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 10 / 12
Irrigation Scope:
+ Irrigation plans, details, and specifications. Irrigation plans downstream from point of connection, including the location of main lines, laterals, heads, valves, backflow preventers and controller.

Cost Estimate and Pricing Review
+ Cost estimator to prepare a cost estimate of 50% Construction Documentation set. + Consultant and design team to coordinate with cost estimator to address any questions regarding the 50% CD set to clarify pricing.
+ Consultant and design team to review cost estimate to validate general conformance with the 50% CD set and ensure scope items were included in pricing. + Cost estimator to review pricing with Client and design team and discuss any recommendations to meet budget goals.

TASK 03 - BIDDING + NEGOTIATION + BID AWARD (Dec 3, 2025 - January 23, 2026; 7 weeks) _ During bidding and negotiations, the Consultant will support the Client, in attempting to obtain bids from qualified contractors. The Client shall submit the 90% CD set as the Bid set. The Landscape Architect, Civil + Hydrological Engineer, Electrical Engineer + Lighting Design, Structural Engineer, and Irrigation Consultant shall respond to questions from bidding contractors.

Work may include:
+ Participate in one (1) Pre-bid conference meeting to clarify scope and answer questions. + Participate in site walkthrough with bidding contractors. + Respond to bidder requests for clarification (RFC) through the preparation and issuance of addenda, sketches, or descriptions as the Consultant deems necessary to clarify scope and answer questions. + Provide clarification on Construction Documents, Mock-ups, Shop Drawings, and other documented requirements.
+ Submit an Issue for Construction (IFC) package upon completion of Bidding to incorporate Addenda issued during Bidding.

Meetings: One (1) Pre-bid conference meeting
One (1) site walkthrough with bidding contactors, as required One (1) Design team coordination meeting
Deliverables: One (1) Issue for Construction (IFC) set

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Packet Pg. 211 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 11 / 12
ADD ALTERNATE: CONSTRUCTION CONTRACT ADMINISTRATION (8 MONTHS, ESTIMATE) _ The Consultant and design team shall participate in project site visits with the Contractor to review the progress of construction, review mock-ups, and observe that the work completed is consistent with the intent of Consultant’s Construction Documents, as required. The scope and fees for Construction Contract Administration is provided as an Add Alternate, estimate only, and not included in the base proposal.

Work may include:
+ Attend one (1) onsite pre-construction meeting with the selected contractor or contractors. + Review submittals by contractor for comparison to the project specifications and drawings and provide approvals or corrections as necessary. Review individual submittals up to 2 times. + Review and comment on shop drawings.
+ Provide review and comments on Contractor change orders, if requested by Client. + Provide written clarifications of drawings in the form of Request for Information (RFI) responses. + Provide site visits during the construction phase to determine whether the construction and installation of the site work is proceeding in accordance with the Consultant's design intent and the contract documents or for environmental observations, such as bird nest monitoring or arborist advisement on existing trees.
+ Provide a preliminary walk-through and written punch list. + Provide a final walk-through and written punch list.

Meetings: One (1) Pre-construction meeting, Walk-through and Document Page-turn Site meetings with Field reports as necessary
OAC meetings, as required
One (1) Preliminary Punchlist Walkthrough
One (1) Final Punchlist Walkthrough
Deliverables: Closeout Plan Set
_ASSUMPTIONS_
The following assumptions are within the Scope of Services in this Agreement:

A. The Client shall designate an individual who will have the responsibility for design direction to the Consultant for this project and who will have the authority for design approval. If the design, approved by this individual, is later rejected by others and results in redesign, this work will be considered Additional Services.

B. The Scope of Services will be conducted in a continuous manner.

C. This Scope of Services is for Schematic Design only.

D. It is assumed that the entire zone, shown in Exhibit A: Limit of Work, will be delivered as a single package.

E. Assumes coordination with other consultants, contracted by others which may include geotechnical consultant, joint trench, etc.

F. Assumes the lighting zone is Z72 and the basic lighting concept from Schematic Design will be the basis of design for refinement.

G. Assumes an analysis of 18 soil samples. If more are required, these will be considered Additional Services.

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Packet Pg. 212 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 12 / 12
_SCOPE OF SERVICES EXCLUDED_
Exclusions to Consultants services are listed below. Consultant assumes no responsibility for the accuracy of such information or services provided by others:

A. Construction Coordination/Observation/Meetings.

B. Subconsultants not included in this proposal. Pending final design, other consultants and/or subconsultants may be necessary to complete the final scope of the project. These consultants and/or sub-consultants shall be held under a future work authorization by either Client or Consultant.

C. Architectural Details: Exterior gates and gate controls, guardrails, and railings.

D. Geotechnical consulting.

E. Renderings and rendering support for marketing purposes.

F. Public Art: Custom art installations, review and selection of public artists, or presentations to art organizations/agencies.

G. Signage or wayfinding design or coordination.

H. Presentations at hearings, acting as a witness or expert witness, attending depositions or any other litigation (or other alternative dispute resolution proceeding) related services or support.

I. Preparation of plans in BIM, Revit, or similar format.

J. Building permit plan collation, costs and fees, or processing.

K. Preparation of documentation, costs, and fees for environmental mitigation.

L. Value engineering of design that results in major revisions.

M. Multiple plan sets for this scope of work.

N. Bid forms and documents (excluding plans and specifications).

O. Record or as-built drawings.

P. Maintenance manuals.

Q. Subterranean structure protection, waterproofing, or building enclosure engineering or design.

R. Providing any other services not otherwise specifically included in this Agreement. These services may, however, be available as Additional Services, subject to a written agreement executed by both Consultant and Client.

Attachments:

EXHIBIT A: Limit of Work
EXHIBIT B: Project Schedule
EXHIBIT C: Fee Schedule
EXHIBIT D: Consultant’s Standard Rates
EXHIBIT E: Deliverable Matrix
EXHIBIT F: Insurance

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Packet Pg. 213 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) DN
DN
1 SITE PLAN NORTH
0 50 100 200 300 500

EXHIBIT A -

SCOPE & LIMIT

OF WORK

LAURA FISH SOMERSAL PARK
PHASE I 2
2 1
9 8
3 3
3 4
1 1
5 6

CREEK RESTORATION

MULTI-USE TRAIL
BRIDGE - PED. & H10 LOADING

BRIDGE - PEDESTRIAN ONLY

TRAIL CONNECTION TO (E) MONTAGE

DEVELOPEMNT TRAIL

SIDEWALK CONNECTION TO (E)

NORTHWEST TRAIL

TRAIL CONNECTION TO PARKLAND

FARMS NEIGHBORHOOD

MAIN PARKING LOT
MAIN RESTROOM (BID ALT. A)

GATHERING AREA

BRIDGE - VEHICULAR (PRELIMINARY)
OPEN SPACE PARKING LOT (BID ALT. B)

SIDEWALK CONNECTION TO (E) TRAIL
& (E) SIDEWALK
OPEN SPACE RESTROOM (BID ALT. C)
6 5
4 3
2 1
7 8
9 10

OPEN SPACE TRAILHEAD
1213 7
10 1214 14 13

OPEN SPACE

TRAILHEAD

LAURA FISH

SOMERAL PARK
PHASE I 11 11
(BID ALT. B)

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Packet Pg. 214 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Laura Fish Somersal Park 1 / 1

EXHIBIT B - SCHEDULE
TASK 01 - DESIGN DEVELOPMENT
Design Development
50% DD Set
100% DD Pricing Set
100% DD Outline Specification Manual
Creek Permitting Initiated
June 10, 2025 - August 5, 2025
TASK 02 - CONSTRUCTION DOCUMENTATION / PERMITTING
Construction Documentation
50% CD Pricing Set
75% CD Building Permit Set + Specification
Manual
90% CD Bid Set + Specification Manual
Additional Regulatory Permitting
Building Permit Set R1
Building Permit Set R2
August 12, 2025 - December 2, 2025
TASK 03 - BIDDING + NEGOTIATION + BID AWARD
Bidding + Negotiation + Bid Award
Issue for Construction (IFC) Set
December 2, 2025 - January 23, 2026

ADD ALTERNATE - CONSTRUCTION ADMINISTRATION (ESTIMATE)
Construction Admin Begins Spring 2026, 8 Months (Anticipated)

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Packet Pg. 215 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 Exhibit C – Fee Schedule 1

COMPENSATION
Services shall be billed monthly, as a percentage of completion for each phase. Fees for additional services will be billed on a time and materials basis with the Client’s approval. The following are the estimated fees by phase. Fees will not exceed these figures without authorization from the Client.

Laura Fish Somersal Park – Phase 1 + Open Space Trailhead Task 01: Design Development, Task 02: Construction Documentation + Permitting, and Task 03: Bidding/Negotiations + Bid Award FLETCHER STUDIO, Landscape Architecture
Task 01: Design Development $64,800
Task 02: Construction Documentation + Permitting $138,120 Task 03: Bidding/Negotiations + Bid Award $52,000
Fletcher Studio Subtotal $254,920
Reimbursables $300
Fletcher Studio Grand Total $255,220
CARLILE MACY, Civil + Hydrological Engineering + Design Task 01: Design Development $93,379*
Task 02: Construction Documentation + Permitting $182,880.50* Task 03: Bidding/Negotiations + Bid Award $18,018*
Carlile Macy Subtotal $294,277.50
Carlile Macy Reimbursables $2,675.25
Carlile Macy Grand Total $296,952.75
HUFFMAN-BROADWAY GROUP, Environmental + Ecological Services Task 01: Design Development $9,614*
Task 02: Construction Documentation + Permitting $15,884* Huffman-Broadway Subtotal $25,498
Huffman-Broadway Group Reimbursables $0
Huffman-Broadway Group Grand Total $25,498
MKM, Structural Engineering
Task 01: Design Development $35,200*
Task 02: Construction Documentation + Permitting $50,600* Task 03: Bidding/Negotiations + Bid Award $7,700*
MKM Subtotal $93,500
MKM Reimbursables $0
MKM Grand Total $93,500
INTERFACE, Electrical Engineering + Lighting Design
Task 01: Design Development $17,930*
Task 02: Construction Documentation + Permitting $47,850* Task 03: Bidding/Negotiations + Bid Award $8,690*
Interface Subtotal $74,470
Interface Reimbursables $600
Interface Grand Total $75,070
BROOKWATER, Irrigation
Task 02: Construction Documentation + Permitting $21,681* Task 03: Bidding/Negotiations + Bid Award $1,192*
Brookwater Subtotal $22,873
Brookwater Reimbursables $0
Brookwater Grand Total $22,873
LUCCHESI PLANT & SOIL CONSULTING, Arborist + Soil Science Task 01: Design Development (Arborist) $6,545*
Task 01: Design Development (Soil Science) $2,640*
Lucchesi Subtotal $9,185
Lucchesi Reimbursables (Arborist) $0
Lucchesi Reimbursables (Soil Science) $3,827
Lucchesi Grand Total $13,022
*Includes 10% Subconsultant Management

6.C.b
Packet Pg. 216 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 Exhibit C
– Fee Schedule 2
MICROESTIMATING, Cost Estimating
Task 01: Design Development $22,551*
Task 02: Construction Documentation + Permitting $19,688* MicroEstimating Subtotal $42,239
MicroEstimating Reimbursables $0
MicroEstimating Grand Total $42,239
Optional or Additional Cost Estimate$10,413/each

SUMMARY
Landscape Architecture + Management$255,220
Reimbursables$300
Fletcher Studio Sub-Consultants$562,042.80*
Reimbursables$7,112.25
TOTAL CONTRACT$ 824,675.05
*Includes 10% Subconsultant Management

6.C.b
Packet Pg. 217 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 Exhibit C – Fee Schedule 3
Laura Fish Somersal Park – Phase 1 + Open Space Trailhead Construction Administration (Add Alternate Estimate)
FLETCHER STUDIO, Landscape Architecture
Construction Administration $88,000 to $104,000
Reimbursables $2,000
Fletcher Studio Grand Total $90,000 to 106,000
CARLILE MACY, Civil & Hydrological Engineering
Construction Administration $51,854*
Carlile Macy Reimbursables $471
Carlile Macy Grand Total $52,325
HUFFMAN-BROADWAY GROUP, Environmental & Ecological
Construction Administration $89,518* to $112,497*
Huffman-Broadway Group Reimbursables $6,037 to $7,447
Huffman-Broadway Group Grand Total $95,555 to $119,944
High end includes Bird Nest and Bat Roost Monitoring and Follow-Up (required if construction is to begin during nesting season and active nest locations are identified) MKM, Structural Engineering
Construction Administration $24,200*
MKM Reimbursables $0
MKM Grand Total $24,200
INTERFACE, Electrical Engineering + Lighting Design
Construction Administration $16,500*
Interface Reimbursables $900
Interface Grand Total $17,400
BROOKWATER, Irrigation
Construction Administration $9,693*
Brookwater Reimbursables $1,000
Brookwater Grand Total $10,693
LUCCHESI PLANT & SOIL CONSULTING, Arborist + Soil Science Construction Administration (Arborist) $4,000*
Construction Administration (Soil Science) $2,000*
Lucchesi Subtotal $6,000
Lucchesi Reimbursables (Arborist) $500
Lucchesi Reimbursables (Soil Science) $150
Lucchesi Grand Total $6,650

SUMMARY
Landscape Architecture + Management $88,000 to $104,000 Reimbursables $2,000
Fletcher Studio Sub-Consultants $197,765* to 220,744*
Reimbursables $9,058 to 10,468
TOTAL CONTRACT (Add Alternate Estimate) $296,824 to $337,213 *Includes 10% Subconsultant Management

6.C.b
Packet Pg. 218 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 Exhibit D – Consultant’s Standard Rates 1
CONSULTANT’S STANDARD RATES
Client agrees to pay Consultant for Basic and Additional Services on the following hourly rate schedule.

Laura Fish Somersal Park – Site Design
FLETCHER STUDIO, Landscape Architecture
Principal $325.00 per hour
Studio Director $250.00 per hour
Technical Director $220.00 per hour
Senior Project Manager $210.00 per hour
Project Manager $190.00 per hour
Designer III $170.00 per hour
Designer II $150.00 per hour
Designer I $130.00 per hour
Administrative Staff $110.00 per hour
CARLILE MACY, Civil + Hydrological Engineering
Principal $200.00-230.00 per hour
Associate $160.00-200.00 per hour
Project Engineer $150.00-180.00 per hour
Civil Engineer $130.00-160.00 per hour
Civil Designer $160.00-190.00 per hour
Engineering Technician $100.00-150.00 per hour
Project Landscape Architect $140.00-170.00 per hour
Landscape Architect $120.00-150.00 per hour
Landscape Designer $100.00-135.00 per hour
Arborist $130.00-140.00 per hour
Professional Land Surveyor $150.00-190.00 per hour
Project Surveyor $130.00-150.00 per hour
Assistant Surveyor $100.00-130.00 per hour
3 Man Survey Crew $435.00 per hour
2 Man Survey Crew $325.00 per hour
1 Man Survey Crew $225.00 per hour
Project Administrator $90.00 per hour
HUFFMAN-BROADWAY GROUP, Environmental & Ecological
Lead Scientist /Wetland Regulatory Scientist $190.00 per hour Wetland Regulatory Scientist $190.00 per hour
Senior Wildlife Biologist $190.00 per hour
Wildlife Biologist $175.00 per hour
GIS Specialist $175.00 per hour
Sr. Technical Assistant $135.00 per hour

6.C.b
Packet Pg. 219 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) 03 June 2025 Exhibit D – Consultant’s Standard Rates 2
MKM, Structural Engineering
Senior Principal $210.00 per hour
Associate Principal $195.00 per hour
Project Manager $190.00 per hour
Senior Design Engineer $180.00 per hour
Associate Design Engineer $175.00 per hour
Associate Structural Designer $150.00 per hour
Structural Designer $130.00 per hour
Designer $600.00 per hour
Field Technician $150.00 per hour
Associate Field Technician $120.00 per hour
Senior Structural Technician $120.00 per hour
Structural Technician $110.00 per hour
Office Manager $75.00 per hour
Office Assistant $60.00 per hour
INTERFACE, Electrical Engineering
Senior Principal $375.00 per hour
Principal $325.00 per hour
Associate Principal $275.00 per hour
Associate/Project Manager $260.00 per hour
Senior Engineer-Designer $230.00 per hour
Engineer-Designer $185.00 per hour
Project Designer-Drafter $165.00 per hour
Administrative $135.00 per hour
BROOKWATER, Irrigation Design
Principal $230.00 per hour
Project Manager $184.00 per hour
Designer $158.00 per hour
Drafter $133.00 per hour
LUCCHESI PLANT & SOIL CONSULTING, Arborist + Soil Science Arborist $175.00 per hour
Soil Analyst $160.00 per hour
MICROESTIMATING, Cost Estimating
Principal $163.00 per hour
Senior Estimator $163.00 per hour
The hourly rates specified above are for the current year. Hourly rates are subject to increase on January 1st of each year. Consultant to share new yearly rates with client for approval by the 11th month of the current year.

6.C.b
Packet Pg. 220 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Design Services for Laura Fish Somersal Park - Phase I & Open Space Trailhead located in Healdsburg, California Exhibit E: Deliverable Matrix

DELIVERABLE
Consultant Landscape Architect
Civil EngineerHydrological Engineer
Environmental + Ecological Services
Electrical Engineer Structural Engineer Arborist
Soils ScientistIrrigation ConsultantCost Estimating Consultant Task 01: Design Development
50% DD Set • •
Update Tree
Report Soils Sampling
100% DD Pricing Set • •
Updates as
Required • • Prepare Report
100% DD Outline Specification Manual • • • •
Cost Estimate of 100% DD Set •
Creek Permitting • Review only
Task 02: Construction Documentation + Permitting
50% CD Pricing Set • •
Updates as
Required Review only • • •
Cost Estimate of 50% CD Set •
75% CD Building Permit Set + Specification Manual • •
Updates as
Required • •
Review Soils Managent Plan •
90% CD Bid Set + Specification Manual • •
Updates as
Required • •
Advise on tree
protection
detailing •
Additional Regulatory Permitting Review Only If required • Review only Building Permit Set R1 • •
Updates as
Required • • •
Building Permit Set R2 • •
Updates as
Required • • •
Task 03: Bidding + Negotiation + Bid Award
Issue for Construction (IFC) Set • • • • • N/A •
ADD ALT: Construction Administration
RFI Responses • • • • • If required If required •
Submittal Responses • • • • • •
Available for consultant team/ contractor clarifications • • • • • • • • Site Visits or Enviornmental Observations • • If required • • • If required • Punchlist and Backpunch • • If required • • •

6.C.b
Packet Pg. 221 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
2/18/2024
AssuredPartners Design Professionals Insurance Services, LLC 3697 Mt. Diablo Blvd., Suite 230
Lafayette CA 94549
Brittini Alberty 510-272-1449 [email protected] License#: 6003745 Liberty Insurance Underwriters Inc 19917 FLETSTU-01 Sentinel Insurance Company 11000 Fletcher Studio, Inc.
2325 3rd Street, Suite 323
San Francisco CA 94107
Hartford Casualty Insurance Company 29424 811085591
B X 1,000,000 X 1,000,000 10,000 1,000,000 2,000,000 X
Y Y 57SBWBN3601 2/20/2024 2/20/2025
2,000,000
B 1,000,000 X XY Y 57SBWBN3601 2/20/2024 2/20/2025
B X X 5,000,000 Y Y 57SBWBN3601 2/20/2024 2/20/2025
5,000,000
C
X
N
Y 57WEGAK0HNA 2/20/2024 2/20/2025
1,000,000 1,000,000 1,000,000
A Professional Liability AEXNYABRFGR005 2/20/2024 2/20/2025 Per Claim Aggregate Limit
$2,000,000
$4,000,000
The Umbrella Policy is follow form to its underlying Policies: General Liability/Auto Liability/Employers Liability.

Insured owns no company vehicles; therefore, hired/non-owned auto is the maximum coverage that applies.

RE: All Operations of the Named Insured.

City of Healdsburg, its officers, officials, employees, authorized agents and volunteers are Additional Insured for General Liability and Non-Owned and Hired Auto Liability as required by written contract. General Liability Insurance is Primary & Non-Contributory per policy forms. NOTE: The Insured has no company owned vehicles. General Liability policy includes coverage for Hired & Non-Owned Auto Liability. A Waiver of Subrogation applies to General Liability, Non-Owned and Hired Auto Liability and Workers Compensation. Excess Liability/Umbrella follows form over the General Liability, Non-Owned and Hired Auto Liability and Employer's Liability. 30 Day Notice of Cancellation. 30 Day Notice of Cancellation City of Healdsburg
401 Grove Street
Healdsburg, CA 95448

6.C.b
Packet Pg. 222 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Form SS 51 14 04 17 Page 1 of 1
© 2017, The Hartford

ADDITIONAL INSURED PROVISIONS - CALIFORNIA
This endorsement modifies insurance provided under the following:

BUSINESS LIABILITY COVERAGE FORM
A. It is agreed that paragraph (2) of subsections 6.d.
and 6.f. of Section C. - WHO IS AN INSURED is
replaced by the following:
(2) The insurance afforded by paragraph (1) above
does not apply if your acts or omissions, or the
acts or omissions of those acting on your behalf,
that are alleged to have caused the "bodily
injury", "property damage" or "personal and
advertising injury", involve professional
architectural, engineering or surveying services,
including but not limited to:
(a) The preparing, approving, editing of or
failure to prepare or approve, shop
drawings, maps, opinions, reports, surveys,
change orders, field orders, designs,
drawings, specifications, warnings,
recommendations, permit applications
payment requests, manuals or instructions;
(b) Supervisory, inspection, quality control,
architectural, engineering or surveying
activities or services;
(c) Maintenance of job site safety, construction
administration, construction contracting,
construction management, computer
consulting or design software development
or programming service, or selection of a
contractor or programming service;
(d) Monitoring, sampling, or testing service
necessary to perform any of the services
included in a. b. or c. above;
(e) Supervision, hiring, employment, training or
monitoring of others who are performing
any of the services included in a., b. or c.
above.

The insurance afforded to such additional
insured:
(a) Only applies to the extent permitted by law;
and
(b) Will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.

B. It is agreed that the following paragraphs are added to the end of subsections 1. and 8. of Section FOPTIONAL ADDITIONAL INSURED COVERAGES; and it is agreed the following
paragraphs replace section b. of subsection 9. of
Section F. - OPTIONAL ADDITIONAL INSURED
COVERAGES. These paragraphs do not attach or
amend the language of any of the other subsections
of Section F - OPTIONAL ADDITIONAL INSURED
COVERAGES:

The insurance afforded by this subsection does not
apply if your acts or omissions, or the acts or
omissions of those acting on your behalf, that are
alleged to have caused the "bodily injury", "property
damage" or "personal and advertising injury",
involve professional architectural, engineering or
surveying services, including but not limited to:
(a) The preparing, approving, editing of or
failure to prepare or approve, shop
drawings, maps, opinions, reports, surveys,
change orders, field orders, designs,
drawings, specifications, warnings,
recommendations, permit applications
payment requests, manuals or instructions;
(b) Supervisory, inspection, quality control,
architectural, engineering or surveying
activities or services;
(c) Maintenance of job site safety, construction
administration, construction contracting,
construction management, computer
consulting or design software development
or programming service, or selection of a
contractor or programming service;
(d) Monitoring, sampling, or testing service
necessary to perform any of the services
included in a. b. or c. above;
(e) Supervision, hiring, employment, training or
monitoring of others who are performing any
of the services included in a., b. or c. above.

The insurance afforded to such additional insured:
(a) Only applies to the extent permitted by law;
and
(b) Will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
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57SBWBN3601

6.C.b
Packet Pg. 223 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

BUSINESS LIABILITY COVERAGE FORM
(b) b. Rented to, in the care, custody or Coverage under this provision does not control of, or over which physical apply to:
control is being exercised for any (1) "Bodily injury" or "property damage" purpose by you, any of your that occurred; or "employees", "volunteer workers", (2) "Personal and advertising injury" any partner or member (if you are arising out of an offense committed a partnership or joint venture), or any member (if you are a limited before you acquired or formed the liability company). organization.
b. Real Estate Manager 4. Operator Of Mobile Equipment
Any person (other than your "employee" or With respect to "mobile equipment" registered in "volunteer worker"), or any organization your name under any motor vehicle registration while acting as your real estate manager. law, any person is an insured while driving such equipment along a public highway with your c. Temporary Custodians Of Your permission. Any other person or organization Property responsible for the conduct of such person is Any person or organization having proper also an insured, but only with respect to liability temporary custody of your property if you arising out of the operation of the equipment, and die, but only: only if no other insurance of any kind is available (1) With respect to liability arising out of the to that person or organization for this liability. maintenance or use of that property; and However, no person or organization is an insured with respect to: (2) Until your legal representative has been appointed. a. "Bodily injury" to a co-"employee" of the d. Legal Representative If You Die person driving the equipment; or Your legal representative if you die, but b. "Property damage" to property owned by, rented to, in the charge of or occupied by only with respect to duties as such. That you or the employer of any person who is representative will have all your rights and an insured under this provision. duties under this insurance.

5. Operator of Nonowned Watercraft e. Unnamed Subsidiary Any subsidiary and subsidiary thereof, of With respect to watercraft you do not own that is less than 51 feet long and is not being used yours which is a legally incorporated entity to carry persons for a charge, any person is an of which you own a financial interest of more than 50% of the voting stock on the insured while operating such watercraft with your permission. Any other person or effective date of this Coverage Part. organization responsible for the conduct of The insurance afforded herein for any such person is also an insured, but only with subsidiary not shown in the Declarations respect to liability arising out of the operation as a named insured does not apply to of the watercraft, and only if no other injury or damage with respect to which an insurance of any kind is available to that insured under this insurance is also an person or organization for this liability. insured under another policy or would be However, no person or organization is an an insured under such policy but for its insured with respect to: termination or upon the exhaustion of its limits of insurance. a. "Bodily injury" to a co-"employee" of the person operating the watercraft; or 3. Newly Acquired Or Formed Organization Any organization you newly acquire or form, b. "Property damage" to property owned by, rented to, in the charge of or occupied by other than a partnership, joint venture or you or the employer of any person who is limited liability company, and over which you maintain financial interest of more than 50% of an insured under this provision. the voting stock, will qualify as a Named 6. Additional Insureds When Required By Insured if there is no other similar insurance Written Contract, Written Agreement Or available to that organization. However: Permit
a. Coverage under this provision is afforded The person(s) or organization(s) identified in only until the 180th day after you acquire Paragraphs through below are additional a. f. or form the organization or the end of the insureds when you have agreed, in a written policy period, whichever is earlier; and
Form SS 00 08 04 05 Page 11 of 24
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6.C.b
Packet Pg. 224 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

BUSINESS LIABILITY COVERAGE FORM
contract, written agreement or because of a Any failure to make such (e) permit issued by a state or political inspections, adjustments, tests or subdivision, that such person or organization servicing as the vendor has be added as an additional insured on your agreed to make or normally policy, provided the injury or damage occurs undertakes to make in the usual subsequent to the execution of the contract or course of business, in connection agreement, or the issuance of the permit. with the distribution or sale of the products; A person or organization is an additional (f) Demonstration, installation, insured under this provision only for that servicing or repair operations, period of time required by the contract, except such operations performed agreement or permit. at the vendor's premises in However, no such person or organization is an connection with the sale of the additional insured under this provision if such product; person or organization is included as an (g) Products which, after distribution additional insured by an endorsement issued or sale by you, have been labeled by us and made a part of this Coverage Part, or relabeled or used as a including all persons or organizations added container, part or ingredient of any as additional insureds under the specific other thing or substance by or for additional insured coverage grants in Section the vendor; or F. – Optional Additional Insured Coverages. (h) "Bodily injury" or "property a. Vendors
damage" arising out of the sole Any person(s) or organization(s) (referred to negligence of the vendor for its below as vendor), but only with respect to own acts or omissions or those of "bodily injury" or "property damage" arising its employees or anyone else out of "your products" which are distributed acting on its behalf. However, this or sold in the regular course of the vendor's exclusion does not apply to: business and only if this Coverage Part (i) The exceptions contained in provides coverage for "bodily injury" or Subparagraphs or ; or (d) (f) "property damage" included within the "products-completed operations hazard". Such inspections, adjustments, (ii) tests or servicing as the vendor (1) The insurance afforded to the vendor has agreed to make or normally is subject to the following additional undertakes to make in the usual exclusions:
course of business, in This insurance does not apply to: connection with the distribution (a) "Bodily injury" or "property or sale of the products. damage" for which the vendor is (2) This insurance does not apply to any obligated to pay damages by insured person or organization from reason of the assumption of whom you have acquired such products, liability in a contract or agreement. or any ingredient, part or container, This exclusion does not apply to entering into, accompanying or liability for damages that the containing such products. vendor would have in the absence b. Lessors Of Equipment of the contract or agreement;
(b) Any express warranty (1) Any person or organization from whom you lease equipment; but only unauthorized by you; with respect to their liability for "bodily (c) Any physical or chemical change injury", "property damage" or in the product made intentionally "personal and advertising injury" by the vendor; caused, in whole or in part, by your (d) Repackaging, except when maintenance, operation or use of unpacked solely for the purpose of equipment leased to you by such inspection, demonstration, testing, person or organization. or the substitution of parts under
instructions from the manufacturer,
and then repackaged in the
original container;

3ROLF\
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6.C.b
Packet Pg. 225 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

BUSINESS LIABILITY COVERAGE FORM
(2) e. Permits Issued By State Or Political With respect to the insurance afforded to these additional insureds, this Subdivisions
insurance does not apply to any (1) Any state or political subdivision, but "occurrence" which takes place after only with respect to operations you cease to lease that equipment. performed by you or on your behalf for c. Lessors Of Land Or Premises which the state or political subdivision has issued a permit. (1) Any person or organization from whom you lease land or premises, but With respect to the insurance afforded (2) only with respect to liability arising out to these additional insureds, this of the ownership, maintenance or use insurance does not apply to:
of that part of the land or premises (a) "Bodily injury", "property damage" leased to you. or "personal and advertising (2) With respect to the insurance afforded injury" arising out of operations to these additional insureds, this performed for the state or insurance does not apply to: municipality; or
(a) (b) Any "occurrence" which takes "Bodily injury" or "property damage" place after you cease to lease that included within the "productsland or be a tenant in that completed operations hazard". premises; or f. Any Other Party
(b) Structural alterations, new (1) Any other person or organization who construction or demolition is not an insured under Paragraphs a. operations performed by or on through . above, but only with e behalf of such person or respect to liability for "bodily injury", organization. "property damage" or "personal and d. Architects, Engineers Or Surveyors advertising injury" caused, in whole or in part, by your acts or omissions or (1) Any architect, engineer, or surveyor, but the acts or omissions of those acting only with respect to liability for "bodily on your behalf: injury", "property damage" or "personal and advertising injury" caused, in whole In the performance of your (a) or in part, by your acts or omissions or ongoing operations; the acts or omissions of those acting on (b) In connection with your premises your behalf: owned by or rented to you; or (a) In connection with your premises; (c) In connection with "your work" and or included within the "products-
(b) In the performance of your completed operations hazard", but ongoing operations performed by only if
you or on your behalf. (i) The written contract or written (2) With respect to the insurance afforded agreement requires you to to these additional insureds, the provide such coverage to following additional exclusion applies: such additional insured; and This insurance does not apply to This Coverage Part provides (ii) "bodily injury", "property damage" or coverage for "bodily injury" or "personal and advertising injury" "property damage" included arising out of the rendering of or the within the "productsfailure to render any professional completed operations hazard". services by or for you, including: (2) With respect to the insurance afforded (a) The preparing, approving, or to these additional insureds, this failure to prepare or approve, insurance does not apply to:
maps, shop drawings, opinions, "Bodily injury", "property damage" or reports, surveys, field orders, "personal and advertising injury" change orders, designs or arising out of the rendering of, or the drawings and specifications; or failure to render, any professional (b) Supervisory, inspection, architectural, engineering or surveying architectural or engineering services, including:
activities.

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Packet Pg. 226 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

BUSINESS LIABILITY COVERAGE FORM
(a) The preparing, approving, or This General Aggregate limit does not failure to prepare or approve, apply to "property damage" to premises maps, shop drawings, opinions, while rented to you or temporarily reports, surveys, field orders, occupied by you with permission of the change orders, designs or owner, arising out of fire, lightning or drawings and specifications; or explosion.
(b) 3. Each Occurrence Limit Supervisory, inspection,
architectural or engineering Subject to or above, whichever 2.a. 2.b activities. applies, the most we will pay for the sum of all The limits of insurance that apply to additional damages because of all "bodily injury", insureds are described in Section – Limits "property damage" and medical expenses D.

Of Insurance. arising out of any one "occurrence" is the How this insurance applies when other Liability and Medical Expenses Limit shown in the Declarations. insurance is available to an additional insured is described in the Other Insurance Condition The most we will pay for all medical expenses in Section – Liability And Medical Expenses because of "bodily injury" sustained by any E.

General Conditions. one person is the Medical Expenses Limit No person or organization is an insured with shown in the Declarations. respect to the conduct of any current or past 4. Personal And Advertising Injury Limit partnership, joint venture or limited liability Subject to above, the most we will pay for 2.b. company that is not shown as a Named Insured in the sum of all damages because of all the Declarations. "personal and advertising injury" sustained by D. LIABILITY AND MEDICAL EXPENSES any one person or organization is the Personal and Advertising Injury Limit shown in the LIMITS OF INSURANCE Declarations.

1. The Most We Will Pay 5. Damage To Premises Rented To You Limit The Limits of Insurance shown in the The Damage To Premises Rented To You Declarations and the rules below fix the most Limit is the most we will pay under Business we will pay regardless of the number of: Liability Coverage for damages because of a. Insureds; "property damage" to any one premises, while b. Claims made or "suits" brought; or rented to you, or in the case of damage by fire, c. Persons or organizations making claims or lightning or explosion, while rented to you or bringing "suits". temporarily occupied by you with permission of the owner. 2. Aggregate Limits
In the case of damage by fire, lightning or The most we will pay for: explosion, the Damage to Premises Rented To a. Damages because of "bodily injury" and You Limit applies to all damage proximately "property damage" included in the caused by the same event, whether such "products-completed operations hazard" is damage results from fire, lightning or explosion the Products-Completed Operations or any combination of these. Aggregate Limit shown in the 6. How Limits Apply To Additional Insureds Declarations.

The most we will pay on behalf of a person or b. Damages because of all other "bodily organization who is an additional insured injury", "property damage" or "personal under this Coverage Part is the lesser of: and advertising injury", including medical expenses, is the General Aggregate Limit a. The limits of insurance specified in a shown in the Declarations. written contract, written agreement or permit issued by a state or political This General Aggregate Limit applies subdivision; or separately to each of your "locations" owned by or rented to you. b. The Limits of Insurance shown in the Declarations. "Location" means premises involving the
same or connecting lots, or premises Such amount shall be a part of and not in whose connection is interrupted only by a addition to the Limits of Insurance shown in street, roadway or right-of-way of a the Declarations and described in this Section. railroad.

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Packet Pg. 227 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

BUSINESS LIABILITY COVERAGE FORM
If more than one limit of insurance under this Immediately send us copies of any (1) policy and any endorsements attached thereto demands, notices, summonses or applies to any claim or "suit", the most we will pay legal papers received in connection under this policy and the endorsements is the with the claim or "suit"; single highest limit of liability of all coverages (2) Authorize us to obtain records and applicable to such claim or "suit". However, this other information; paragraph does not apply to the Medical Expenses (3) Cooperate with us in the investigation, limit set forth in Paragraph above. 3. settlement of the claim or defense The Limits of Insurance of this Coverage Part apply against the "suit"; and separately to each consecutive annual period and to (4) Assist us, upon our request, in the any remaining period of less than 12 months, starting enforcement of any right against any with the beginning of the policy period shown in the person or organization that may be Declarations, unless the policy period is extended liable to the insured because of injury after issuance for an additional period of less than 12 or damage to which this insurance months. In that case, the additional period will be may also apply. deemed part of the last preceding period for purposes d. Obligations At The Insured's Own Cost of determining the Limits of Insurance.

No insured will, except at that insured's own E. LIABILITY AND MEDICAL EXPENSES cost, voluntarily make a payment, assume GENERAL CONDITIONS any obligation, or incur any expense, other

1. Bankruptcy than for first aid, without our consent.

Bankruptcy or insolvency of the insured or of e. Additional Insured's Other Insurance the insured's estate will not relieve us of our If we cover a claim or "suit" under this obligations under this Coverage Part. Coverage Part that may also be covered

2. Duties In The Event Of Occurrence, by other insurance available to an Offense, Claim Or Suit additional insured, such additional insured must submit such claim or "suit" to the a. Notice Of Occurrence Or Offense other insurer for defense and indemnity. You or any additional insured must see to However, this provision does not apply to it that we are notified as soon as the extent that you have agreed in a practicable of an "occurrence" or an written contract, written agreement or offense which may result in a claim. To permit that this insurance is primary and the extent possible, notice should include: non-contributory with the additional (1) How, when and where the "occurrence" insured's own insurance. or offense took place; f. Knowledge Of An Occurrence, Offense, (2) The names and addresses of any Claim Or Suit injured persons and witnesses; and Paragraphs and apply to you or to a. b. (3) The nature and location of any injury any additional insured only when such or damage arising out of the "occurrence", offense, claim or "suit" is "occurrence" or offense. known to:
b. Notice Of Claim (1) You or any additional insured that is If a claim is made or "suit" is brought an individual;
against any insured, you or any additional (2) Any partner, if you or an additional insured must: insured is a partnership; (1) Immediately record the specifics of the (3) Any manager, if you or an additional claim or "suit" and the date received; insured is a limited liability company; and (4) Any "executive officer" or insurance (2) Notify us as soon as practicable. manager, if you or an additional You or any additional insured must see to insured is a corporation; it that we receive a written notice of the (5) Any trustee, if you or an additional claim or "suit" as soon as practicable. insured is a trust; or c. Assistance And Cooperation Of The (6) Any elected or appointed official, if you Insured or an additional insured is a political You and any other involved insured must: subdivision or public entity.

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Packet Pg. 228 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

BUSINESS LIABILITY COVERAGE FORM
This Paragraph applies separately to We have issued this policy in reliance f. (3) you and any additional insured. upon your representations.

3. Financial Responsibility Laws b. Unintentional Failure To Disclose Hazards a. When this policy is certified as proof of
financial responsibility for the future under If unintentionally you should fail to disclose the provisions of any motor vehicle all hazards relating to the conduct of your financial responsibility law, the insurance business at the inception date of this provided by the policy for "bodily injury" Coverage Part, we shall not deny any liability and "property damage" liability will coverage under this Coverage Part comply with the provisions of the law to because of such failure. the extent of the coverage and limits of 7. Other Insurance insurance required by that law. If other valid and collectible insurance is b. With respect to "mobile equipment" to available for a loss we cover under this which this insurance applies, we will Coverage Part, our obligations are limited as provide any liability, uninsured motorists, follows: underinsured motorists, no-fault or other a. Primary Insurance coverage required by any motor vehicle law. We will provide the required limits for This insurance is primary except when b. those coverages. below applies. If other insurance is also primary, we will share with all that other 4. Legal Action Against Us insurance by the method described in c. No person or organization has a right under below. this Coverage Form:
b. Excess Insurance
a. To join us as a party or otherwise bring us
into a "suit" asking for damages from an This insurance is excess over any of the other insurance, whether primary, excess, insured; or
contingent or on any other basis: b. To sue us on this Coverage Form unless all of its terms have been fully complied (1) Your Work with. That is Fire, Extended Coverage,
A person or organization may sue us to recover Builder's Risk, Installation Risk or on an agreed settlement or on a final judgment similar coverage for "your work"; against an insured; but we will not be liable for (2) Premises Rented To You damages that are not payable under the terms of That is fire, lightning or explosion this insurance or that are in excess of the insurance for premises rented to you applicable limit of insurance. An agreed or temporarily occupied by you with settlement means a settlement and release of permission of the owner; liability signed by us, the insured and the claimant or the claimant's legal representative. (3) Tenant Liability

5. Separation Of Insureds That is insurance purchased by you to cover your liability as a tenant for Except with respect to the Limits of Insurance, "property damage" to premises rented and any rights or duties specifically assigned to you or temporarily occupied by you in this policy to the first Named Insured, this with permission of the owner; insurance applies:
(4) Aircraft, Auto Or Watercraft a. As if each Named Insured were the only Named Insured; and If the loss arises out of the maintenance or use of aircraft, "autos" or watercraft to b. Separately to each insured against whom the extent not subject to Exclusion of g. a claim is made or "suit" is brought. Section – Coverages. A.

6. Representations (5) Property Damage To Borrowed a. When You Accept This Policy Equipment Or Use Of Elevators By accepting this policy, you agree: If the loss arises out of "property (1) The statements in the Declarations damage" to borrowed equipment or are accurate and complete; the use of elevators to the extent not subject to Exclusion of Section – k. A. (2) Those statements are based upon Coverages. representations you made to us; and

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Packet Pg. 229 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

BUSINESS LIABILITY COVERAGE FORM
(6) When You Are Added As An When this insurance is excess over other Additional Insured To Other insurance, we will pay only our share of Insurance the amount of the loss, if any, that
exceeds the sum of: That is other insurance available to you covering liability for damages The total amount that all such other (1) arising out of the premises or insurance would pay for the loss in the operations, or products and completed absence of this insurance; and operations, for which you have been (2) The total of all deductible and selfadded as an additional insured by that insured amounts under all that other insurance; or insurance.
(7) When You Add Others As An We will share the remaining loss, if any, with Additional Insured To This any other insurance that is not described in Insurance this Excess Insurance provision and was not That is other insurance available to an bought specifically to apply in excess of the additional insured. Limits of Insurance shown in the
However, the following provisions Declarations of this Coverage Part. apply to other insurance available to c. Method Of Sharing any person or organization who is an If all the other insurance permits additional insured under this Coverage contribution by equal shares, we will follow Part: this method also. Under this approach, (a) Primary Insurance When each insurer contributes equal amounts Required By Contract until it has paid its applicable limit of insurance or none of the loss remains, This insurance is primary if you whichever comes first. have agreed in a written contract, written agreement or permit that If any of the other insurance does not permit this insurance be primary. If other contribution by equal shares, we will insurance is also primary, we will contribute by limits. Under this method, each share with all that other insurance insurer’s share is based on the ratio of its by the method described in applicable limit of insurance to the total c. below. applicable limits of insurance of all insurers.
(b) Primary And Non-Contributory 8. Transfer Of Rights Of Recovery Against To Other Insurance When Others To Us
Required By Contract a. Transfer Of Rights Of Recovery
If you have agreed in a written If the insured has rights to recover all or contract, written agreement or part of any payment, including permit that this insurance is Supplementary Payments, we have made primary and non-contributory with under this Coverage Part, those rights are the additional insured's own transferred to us. The insured must do insurance, this insurance is nothing after loss to impair them. At our primary and we will not seek request, the insured will bring "suit" or contribution from that other transfer those rights to us and help us insurance. enforce them. This condition does not Paragraphs and do not apply to apply to Medical Expenses Coverage. (a) (b) other insurance to which the additional b. Waiver Of Rights Of Recovery (Waiver insured has been added as an Of Subrogation) additional insured. If the insured has waived any rights of When this insurance is excess, we will recovery against any person or have no duty under this Coverage Part to organization for all or part of any payment, defend the insured against any "suit" if any including Supplementary Payments, we other insurer has a duty to defend the have made under this Coverage Part, we insured against that "suit". If no other also waive that right, provided the insured insurer defends, we will undertake to do waived their rights of recovery against so, but we will be entitled to the insured's such person or organization in a contract, rights against all those other insurers. agreement or permit that was executed prior to the injury or damage.

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Packet Pg. 230 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development)

ABCDEFGHIJ
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

HIRED AUTO AND NON-OWNED AUTO
This endorsement modifies insurance provided under the following:

BUSINESS LIABILITY COVERAGE FORM
This coverage is subject to all provisions in the moved from the place where they are BUSINESS LIABILITY COVERAGE FORM not accepted by the "insured" for movement into expressly modified herein: or onto the covered "auto"; or c. After the "pollutants" or any property in
A. Amended Coverage: which the "pollutants" are contained are moved from the covered "auto" to the place Coverage is extended to "bodily injury" and where they are finally delivered, disposed of "property damage" arising out of the use of a "hired or abandoned by the "insured". auto" and "non-owned auto".

Paragraph above does not apply to fuels, a. B. Paragraph B. EXCLUSIONS is amended as lubricants, fluids, exhaust gases or other follows: similar "pollutants" that are needed for or

1. Exclusion g. Aircraft, Auto or Watercraft does result from the normal electrical, hydraulic not apply to a "hired auto" or a "non-owned or mechanical functioning of the covered auto". "auto" or its parts, if:

2. Exclusion e. Employers Liability does not (1) The "pollutants" escape, seep, migrate, apply to "bodily injury" to domestic "employees" or are discharged or released directly not entitled to workers’ compensation benefits from an "auto" part designed by its or to liability assumed by the "insured" under an manufacturer to hold, store, receive, or "insured contract". dispose of such "pollutants"; and

3. f. Pollution Exclusion is replaced by the (2) The "bodily injury" and "property following: damage" does not arise out of the
operation of any equipment listed in "Bodily injury" or "property damage" arising out paragraphs 15.b. and 15.c. of the of the actual, alleged or threatened discharge, definition of "mobile equipment". dispersal, seepage, migration, release or escape of "pollutants": Paragraphs b. and c. above do not apply to a. That are, or that are contained in any "accidents" that occur away from premises owned by or rented to an "insured" with property that is: respect to "pollutants" not in or upon a (1) Being transported or towed by, handled, covered "auto" if: or handled for movement into, onto or (1) The "pollutants" or any property in from, the covered "auto"; which the "pollutants" are contained are (2) Otherwise in the course of transit by or upset, overturned or damaged as a on behalf of the "insured"; or result of the maintenance or use of a (3) Being stored, disposed of, treated or covered "auto"; and processed in or upon the covered
"auto".
b. Before the "pollutants" or any property in
which the "pollutants" are contained are
Form SS 04 38 09 09 Page 1 of 3
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Packet Pg. 231 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) (2) The discharge, dispersal, seepage, company) for an "auto" owned by him or her migration, release or escape of the or a member of his or her household. "pollutants" is caused directly by such d. Anyone liable for the conduct of an "insured" upset, overturn or damage as a result of described above but only to the extent of that the maintenance or use of a covered liability. "auto". D. With respect to the operation of a "hired auto" and 4. With respect to this coverage, the following "non-owned auto", the following additional additional exclusions apply: conditions apply:
a. Fellow employee 1. OTHER INSURANCE
Coverage does not apply to "bodily injury" to a. Except for any liability assumed under an any fellow "employee" of the "insured" "insured contract" the insurance provided by arising out of the operation of an "auto" this Coverage Form is excess over any owned by the "insured" in the course of the other collectible insurance. fellow "employee’s" employment. However, if your business is the selling, b. Care, custody or control servicing, repairing, parking or storage of Coverage does not apply to "property "autos", the insurance provided by this damage" involving property owned or endorsement is primary when covered transported by the "insured" or in the "bodily injury" or "property damage" arises "insured’s" care, custody or control. out of the operation of a customer’s "auto" C. With respect to "hired auto" and "non-owned auto" by you or your "employee". coverage, Paragraph C. WHO IS AN INSURED is b. When this Coverage Form and any other deleted and replaced by the following: Coverage Form or policy covers on the same basis, either excess or primary, we The following are "insureds": will pay only our share. Our share is the a. You. proportion that the Limit of Insurance of our b. Your "employee" while using with your Coverage Form bears to the total of the permission: limits of all the Coverage Forms and policies covering on the same basis. (1) An "auto" you hire or borrow; or (2) An "auto" you don’t own, hire or borrow in 2. TWO OR MORE COVERAGE FORMS OR your business or personal affairs; or POLICIES ISSUED BY US (3) An "auto" hired or rented by your If the Coverage Form and any other Coverage Form or policy issued to you by us or any "employee" on your behalf and at your company affiliated with us apply to the same direction. "accident", the aggregate maximum Limit of c. Anyone else while using a "hired auto" or "non- Insurance under all the Coverage Forms or owned auto" with your permission except: policies shall not exceed the highest applicable (1) The owner or anyone else from whom you Limit of Insurance under any one Coverage hire or borrow an "auto". Form or policy. This condition does not apply to (2) Someone using an auto while he or she is any Coverage Form or policy issued by us or an working in a business of selling, servicing, affiliated company specifically to apply as excess insurance over this Coverage Form. repairing, parking or storing "autos" unless that business is yours. E. The following definitions are added:
(3) Anyone other than your "employees", G. LIABILITY AND MEDICAL EXPENSES partners (if you are a partnership), members DEFINITIONS:
(if you are a limited liability company), or a 1. "Hired auto" means any "auto" you lease, lessee or borrower or any of their hire, rent or borrow. This does not include "employees", while moving property to or any auto you lease, hire, rent or borrow from an "auto". from any of your "employees", your partners (4) A partner (if you are a partnership), or a (if you are a partnership), members (if you member (if you are a limited liability are a limited liability company),

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Packet Pg. 232 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) or your "executive officers" or members of
their households.

This does not include a long-term leased
"auto" that you insure as an owned "auto"
under any other auto liability insurance
policy or a temporary substitute for an
"auto" you own that is out of service
because of its breakdown, repair, servicing
or destruction.

2. "Non-owned auto " means any "auto" you
do not own, lease, hire, rent or borrow
which is used in connection with your
business. This includes:
a. "Autos" owned by your "employees" your
partners (if you are a partnership),
members (if you are a limited liability
company), or your "executive officers",
or members of their households, but
only while used in your business or your
personal affairs.
b. Customer’s "auto" that is in your care,
custody or control for service.

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Packet Pg. 233 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00)
Process Date:

Policy Expiration Date:
© 2000, The Hartford
WORKERS’ COMPENSATION BROAD FORM ENDORSEMENT

EXTENDED OPTIONS
Policy Number: Endorsement Number:

Effective Date: Effective hour is the same as stated on the Information Page of the policy.

Named Insured and Address:

Section I of this endorsement expands coverage provided under WC 00 00 00.

Section II of this endorsement provides additional coverage usually only provided by endorsement.

Section III of this endorsement is a Schedule of Covered States.

You may use the index to locate these coverage features quickly:

INDEX

SUBJECT PAGE SUBJECT PAGE

SECTION I
PARTS ONE and TWO
01 We Will Also Pay

PART - THREE
02 How This Insurance Works

PART - SIX
03 Transfer of Your Rights and Duties
04 Liberalization

SECTION II

VOLUNTARY COMPENSATION

INSURANCE
05 Voluntary Compensation Insurance
A. How This Insurance Applies
B. We Will Pay
C. Exclusions
D. Before We Pay
E. Recovery From Others
F. Employers’ Liability Insurance
EMPLOYERS’ LIABILITY STOP GAP

ENDORSEMENT
06 Employers’ Liability Stop Gap
Coverage
A. Stop Gap Coverage Limited to
Montana, North Dakota, Ohio,
Washington, West Virginia and
Wyoming
2 2
2 2
2 2
2 2
2 2
2 2
3 3
3 3
3 3
3 3
B. Part One Does Not Apply
C. Application of Coverage
D. Additional Exclusions
E. West Virginia

EXTENDED OPTIONS
01 Employers’ Liability Insurance
02 Unintentional Failure to Disclose
Hazards
03 Waiver of Our Right to Recover from
Others
04 Foreign Voluntary Compensation
A. How This Reimbursement Applies
B. We Will Reimburse
C. Exclusions
D. Before We Pay
E. Recovery From Others
F. Reimbursement For Actual Loss
Sustained
G. Repatriation
H. Endemic Disease
05 Longshore and Harbor Workers’
Compensation Act Coverage
Endorsement

SECTION III
01 Schedule of Covered States
3 3
3 3
4 4
4 4
4 4
4 4
5 5
5 5
5 5
6 6
57WEGAK0HNA 02/20/2024
Fletcher Studio, Inc.
2325 3rd Street, Suite 323
San Francisco, CA 94107
2/18/2024 02/20/2025

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Packet Pg. 234 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 2 of 6

SECTION I
PARTS ONE and TWO

1. WE WILL ALSO PAY
D. We Will Also Pay of Part One (WORKERS’
COMPENSATION INSURANCE); and
E. We Will Also Pay of Part Two
(EMPLOYERS’ LIABILITY INSURANCE) is
replaced by the following:

We Will Also Pay
We will also pay these costs, in addition to
other amounts payable under this insurance,
as part of any claim, proceeding, or suit we
defend:

1. reasonable expenses incurred at our
request, INCLUDING loss of earnings;

2. premiums for bonds to release
attachments and for appeal bonds in
bond amounts up to the limit of our
liability under this insurance;

3. litigation costs taxed against you;

4. interest on a judgment as required by law
until we offer the amount due under this
law; and

5. expenses we incur.

PART THREE

2. How This Insurance Applies
Paragraph 4. of A. How This Insurance Applies of
Part 3 (Other States Insurance) is replaced by the
following:

4. If you have work on the effective date of this
policy in any state not listed in Item 3.A. of the
Information Page, coverage will not be afforded
for that state unless we are notified within sixty
days.

PART SIX

3. Transfer Of Your Rights and Duties
C. Transfer Of Your Rights and Duties of Part 6
(Conditions) is replaced by the following:

Your rights or duties under this policy may not be
transferred without our written consent.

If you die and we receive notice within sixty days
after your death, we will cover your legal
representative as insured.

4. Liberalization
If we adopt a change in this form that would broaden
the coverage of this form without extra charge, the
broader coverage will apply to this policy. It will apply when the change becomes effective in your state.

SECTION II
VOLUNTARY COMPENSATION ANDEMPLOYERS’

LIABILITY COVERAGE

5. Voluntary Compensation Insurance
A. How This Insurance Applies
This insurance applies to bodily injury by
accident or bodily injury by disease. Bodily
injury includes resulting death.

1. The bodily injury must be sustained by
any officer or employee not subject to the
workers’ compensation law of any state
shown in Item 3.A. of the Information
Page.

2. The bodily injury must arise out of and in
the course of employment or incidental to
work in a state shown in Item 3.A. of the
Information Page.

3. The bodily injury must occur in the United
States of America, its territories or
possessions, or Canada, and may occur
elsewhere if the employee is a United States
or Canadian citizen, or otherwise legal
resident, and legally employed, in the United
States or Canada and temporarily away from
those places.

4. Bodily injury by accident must occur during
the policy period.

5. Bodily injury by disease must be caused or
aggravated by the conditions of the

6.C.b
Packet Pg. 235 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 3 of 6 officer’s or employee’s employment. The
officer’s or employee’s last day of last
exposure to the conditions causing or
aggravating such bodily injury by disease
must occur during the policy period.

B. We Will Pay
We will pay an amount equal to the benefits
that would be required of you as if you and
your employees were subject to the workers’
compensation law of any state shown in Item

3.A. of the Information Page. We will pay
those amounts to the persons who would be
entitled to them under the law.

C. Exclusion
This insurance does not cover:

1. any obligation imposed by workers’
compensation or occupational disease
law or any similar law.

2. bodily injury intentionally caused or
aggravated by you.

3. officers or employees who have elected
not to be subject to the state workers’
compensation law.

4. partners or sole proprietors not covered
under the Standard Sole Proprietors,
Partners, Officers and Others Coverage
Endorsement.

D. Before We Pay
Before we pay benefits to the persons
entitled to them, they must:

1. Release you and us, in writing, of all
responsibility for the injury or death.

2. Transfer to us their right to recover from
others who may be responsible for the
injury or death.

3. Cooperate with us and do everything
necessary to enable us to enforce the
right to recover from others.

If the persons entitled to the benefits of this
insurance fail to do those things, our duty to
pay ends at once. If they claim damages
from you or from us for the injury or death,
our duty to pay ends at once.

E. Recovery From Others
If we make a recovery from others, we will
keep an amount equal to our expenses of
recovery and the benefits we paid. We will
pay the balance to the persons entitled to it.

If the persons entitled to the benefits of this
insurance make a recovery from others, they
must reimburse us for the benefits we paid them.

F. Employers’ Liability Insurance
Part Two (Employers’ Liability Insurance) applies
to bodily injury covered by this endorsement as
though the State of Employment was shown in
Item 3.A. of the Information Page.

This provision 5. does not apply in New Jersey or
Wisconsin.

EMPLOYERS’ LIABILITY STOP GAP COVERAGE

6. Employers’ Liability Stop Gap Coverage
A. This coverage only applies in Montana, North
Dakota, Ohio, Washington, West Virginia and
Wyoming.

B. Part One (Workers’ Compensation Insurance)
does not apply to work in states shown in
Paragraph A above.

C. Part Two (Employers’ Liability Insurance) applies
in the states, shown in Paragraph A., as though
they were shown in Item 3.A. of the Information
Page.

D. Part Two, Section C. Exclusions is changed by
adding these exclusions.

This insurance does not cover;

5. bodily injury intentionally caused or
aggravated by you or in Ohio bodily injury
resulting from an act which is determined by
an Ohio court of law to have been committed
by you with the belief than an injury is
substantially certain to occur. However, the
cost of defending such claims or suits in Ohio
is covered.

13. bodily injury sustained by any member of the
flying crew of any aircraft.

14. any claim for bodily injury with respect to
which you are deprived of any defense or
defenses or are otherwise subject to penalty
because of default in premium under the
provisions of the workers’ compensation law
or laws of a state shown in Paragraph A.

E. This insurance applies to damages for which you
are liable under West Virginia Code Annot. S 23-
4-2.

6.C.b
Packet Pg. 236 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 4 of 6

EXTENDED OPTIONS

1. Employers’ Liability Insurance
Item 3.B. of the Information Page is replaced by
the following:

B. Employers’ Liability Insurance:

1. Part Two of the policy applies to work in
each state listed in Item 3.A.

The Limits of Liability under Part Two are
the higher of:

Bodily Injury
by Accident $500,000 Each Accident
Bodily Injury
by Disease $500,000 Policy Limit
Bodily Injury
by Disease $500,000 Each Employee
OR

2. The amount shown in the Information
Page.

This provision 1 of EXTENDED OPTIONS does
not apply in New York because the Limits Of Our
Liability are unlimited.

In this provision the limits are changed from
$500,000 to $1,000,000 in California.

2. Unintentional Failure to Disclose Hazards
If you unintentionally should fail to disclose all
existing hazards at the inception date of your
policy, we shall not deny coverage under this
policy because of such failure.

3. Waiver of Our Right To Recover From Others
A. We have the right to recover our payments
from anyone liable for an injury covered by
this policy. We will not enforce our right
against any person or organization for whom
you perform work under a written contract
that requires you to obtain this agreement
from us.

This agreement shall not operate directly or
indirectly to benefit anyone not named in the
agreement.

B. This provision 3. does not apply in the states
of Pennsylvania and Utah.

4. Foreign Voluntary Compensation and Employers’
Liability Reimbursement
A. How This Reimbursement Applies
This reimbursement provision applies to bodily
injury by accident or bodily injury by disease.

Bodily injury includes resulting death.

1. The bodily injury must be sustained by an
officer or employee.

2. The bodily injury must occur in the course of
employment necessary or incidental to work
in a country not listed in Exclusion C.1. of this
provision.

3. Bodily injury by accident must occur during
the policy period.

4. Bodily injury by disease must be caused or
aggravated by the conditions of your
employment. The officer or employee’s last
exposure to those conditions of your
employment must occur during the policy
period.

B. We Will Reimburse
We will reimburse you for all amounts paid by
you whether such amounts are:

1. voluntary payments for the benefits that
would be required of you if you and your
officers or employees were subject to any
workers’ compensation law of the state of
hire of the individual employee.

2. sums to which Part Two (Employers’ Liability
Insurance) would apply if the Country of
Employment were shown in Item 3.A. of the
Information Page.

C. Exclusions
This insurance does not cover:

1. any occurrences in the United States,
Canada, and any country or jurisdiction
which is the subject of trade or economic
sanctions imposed by the laws or regulations
of the United States of America in effect as of
the inception date of this policy.

2. any obligation imposed by a workers’
compensation or occupational disease law,
or similar law.

3. bodily injury intentionally caused or
aggravated by you.

6.C.b
Packet Pg. 237 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 5 of 6

4. liability for any consequence, whether
direct or indirect, of war, invasion, act of
Foreign enemy, hostilities (whether war
be declared or not), civil war, rebellion,
revolution, insurrection or military or
usurped power. No endorsement now or
subsequently attached to this policy shall
be construed as overriding or waiving
this limitation unless specific reference is
made thereto.

D. Before We Pay
Before we reimburse you for the benefits to
the persons entitled to them, you must have
them:

1. release you and us, in writing, of all
responsibility for the injury or death,

2. transfer to us their right to recover from
others who may be responsible for their
injury or death,

3. cooperate with us and do everything
necessary to enable us to enforce the
right to recover from others.

If the persons entitled to the benefits paid fail
to do these things, our duty to reimburse
ends at once. If they claim damages from us
for the injury or death, our duty to reimburse
ends at once.

E. Recovery From Others
If we make a recovery from others, we will
keep an amount equal to our expenses of
recovery and the benefits we reimbursed.

We will pay the balance to the persons
entitled to it. If persons entitled to the
benefits make a recovery from others, they
must repay us for the amounts that we have
reimbursed you.

F. Reimbursement for Actual Loss
Sustained
This endorsement provides only for
reimbursement for the loss you actually
sustain. In order for you to recover loss or
expenses under this reimbursement you
must:

1. actually sustain and pay the loss or
expense in money after trial, or

2. secure our consent for the payment of
the loss or expense.

G. Repatriation
Our reimbursement includes the additional
expenses of repatriation to the United States
of America necessarily incurred as a direct result
of bodily injury.

Our reimbursement shall be limited as follows:

1. to the amount by which such expenses
exceed the normal cost of returning the
officer or employee if in good health, or

2. in the event of death, to the amount by which
such expenses exceed the normal cost of
returning the officer or employee if alive and
in good health.

In no event shall our reimbursement exceed the
bodily injury by accident limit shown in Item 3.B.
of the Information Page as respects any one
such officer or employee whether dead or alive.

H. Endemic Disease
The word “disease” includes any endemic
diseases.

The coverage applies as if endemic diseases
were included in the provisions of the workers’
compensation law.

5. Longshore and Harbor Workers’ Compensation
Act Coverage
General Section C. Workers’ Compensation Law
is replaced by the following:

C. Workers’ Compensation Law
Workers’ Compensation Law means the workers
or workers’ compensation law and occupational
disease law of each state or territory named in
Item 3.A. of the Information Page and the
Longshore and Harbor Workers’ Compensation
Act (33 USC Sections 901-950). It includes any
amendments to those laws that are in effect
during the policy period. It does not include any
other federal workers or workers’ compensation
law, other federal occupational disease law or the
provisions of any law that provide
nonoccupational disability benefits.

Part Two (Employers’ Liability Insurance), C.

Exclusions, exclusion 8, does not apply to work
subject to the Longshore and Harbor Workers’
Compensation Act.

This coverage does not apply to work subject to
the Defense Base Act, the Outer Continental
Shelf Lands Act, or the Nonappropriated Fund
Instrumentalities Act.

6.C.b
Packet Pg. 238 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) Form WC 99 03 03 B Printed in U.S.A. (Ed. 8/00) Page 6 of 6

SECTION III

1. SCHEDULE OF COVERED STATES
A. This endorsement only applies in the states
listed in this Schedule of Covered States.

B. If a state, shown in Item 3.A. of the Information
Page, approves this endorsement after the
effective date of this policy, this endorsement will
apply to this policy. The coverage will apply in
the new state on the effective date of the state
approval
C. Schedule of Covered States:

CA
Countersigned by
Authorized Representative

6.C.b
Packet Pg. 239 Attachment: Fletcher Studio Proposal (4817 : Fletcher Studio Contract - Laura Fish Somersal Park Design Development) City of Healdsburg
Five Year Capital Improvement Program
Project Detail
Project Name:

Project Number: Project Priority:

CS003 Mandate
Project Description:

Department: Community Services
General Plan Consistency:

Appropriations beyond the 5 year program period are needed to complete the project: Yes ( ) No ( X ) Adopted Estimated Projected
Capital Improvement Program Detail Budget Expenditures 2024-25 2025-26 2026-27 2027-28 2028-29 Project Total $ 2,284,052 $ 2,284,052 $ 1,000,000 $ 4,392,303 $ 5,000,000 $ - $ - $ 12,676,355 Planning $ 61,980 $ 61,980 $ - $ - $ - $ - $ - $ 61,980 Design $ 750,000 $ 750,000 $ 250,000 $ - $ - $ - $ - $ 1,000,000 Construction $ 1,472,072 $ 1,472,072 $ 750,000 $ 4,392,303 $ 5,000,000 $ - $ - $ 11,614,375 Open Space Grant $ - $ - $ 250,000 $ 750,000 $ - $ - $ - $ 1,000,000 Creek Restoration Contribution $ 205,565 $ 205,565 $ 67,500 $ 305,674 $ - $ - $ - $ 578,739 Park Restoration Contribution $ 913,621 $ 913,621 $ 300,000 $ 1,436,562 $ - $ - $ - $ 2,650,183 Multi-use Trail Contribution $ 1,164,866 $ 1,164,866 $ 382,500 $ 1,874,867 $ - $ - $ - $ 3,422,233 Crosswalk Contribution $ - $ - $ - $ 25,200 $ - $ - $ - $ 25,200 Bond Proceeds $ - $ - $ - $ - $ 5,000,000 $ - $ - $ 5,000,000 Total $ 2,284,052 $ 2,284,052 $ 1,000,000 $ 4,392,303 $ 5,000,000 $ - $ - $ 12,676,355 Plan, design, and construct Montage Healdsburg Park, a 36-acre site associated with the Montage Resort development. The park will feature active and passive areas, trails, picnicking, parking, and restroom facilities.

Guiding Principal 6.B. Maximize opportunities for active and passive recreation.

Project Costs:

Funding Sources:

Saggio Hills Park Development
215

6.C.c
Packet Pg. 240 Attachment: FY24-26 Capital Improvement Program - Laura Fish Somersal Park (4817 : Fletcher Studio

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 16, 2025
SUBJECT: L&M Village Lease Extension and Amendment to the Lease, Funding, and Service Agreement with Reach for Home
PREPARED BY: Griselda Villarreal, Administrative Analyst II STRATEGIC INITIATIVE(S):

Expand Affordable Housing Opportunities
Maintain and Improve Infrastructure and Facilities
Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution approving an extension to the Lease, Funding, and Service agreement with Reach for Home for the L&M Village, approving the FY 25-26 Terms of Service, authorizing the City Manager to execute any documents necessary to effectuate the extension and amending the adopted fiscal year 2025-2026 Budget.

COMMUNITY ENGAGEMENT/OUTREACH:

The L&M Village lease extension and amendments to the Lease, Funding, and Service Agreement with Reach for Home will be discussed during a Regular City Council meeting, providing a forum for public comment and participation. City staff and Reach for Home will continue to maintain open communication with the project’s neighbors and the community through quarterly updates.

BACKGROUND:

On October 18, 2021, the City Council authorized City staff, in collaboration with Reach for Home and Burbank Housing, to apply for the FY 2021-22 Project Homekey program to acquire the L&M Motel for interim housing for individuals experiencing chronic homelessness.

On October 26, 2021, the County of Sonoma adopted Resolution No. 21-0431, approving $950,000 in Capital Match funding and an operating subsidy for the L&M Village under Project Homekey Round-2 (PHK-2) Supportive Services Funding Framework and Early Capital Match Program.

On October 27, 2021, the City, Reach for Home, and Burbank Housing applied to the State of

6.D
Packet Pg. 241
California for $5,720,000 in Project Homekey capital funding and $1,328,800 in operating subsidy totaling $7,048,800 in State funds.

On December 21, 2021, the State of California announced that the City, Reach for Home, and Burbank Housing were awarded the requested Project Homekey funding, pending execution of the State’s Standard Agreements.

On February 16, 2022, the City executed a State Standard Agreement with the State of California, and on March 23, 2022, received PHK-2 capital and operational funds. On May 3, 2022, escrow closed, and the L&M Motel is now under City ownership.

On November 21, 2022, the City adopted Resolution No. 173-2022, approving the Lease, Funding, and Service Agreement (“Agreement”) with Reach for Home for the use and operation of the L&M Village project, consisting of the Terms of Service and an Annual Budget for the Project.

On March 6, 2023, the City Council approved amendments to the Terms of Service to align the annual budget with the City’s Fiscal Year (“FY”) and authorize prefunding, resulting in a total funding amount of $668,391 in FY 2022-23.

On June 20, 2023, the City Council approved the Terms of Service and annual budget for Reach for Home, authorizing a total funding amount of $907,596 in FY 2023-24.

On April 30, 2024, the County of Sonoma approved an agreement with the City of Healdsburg to provide operational funding for the L&M Village for FY 2023-24, with a maximum reimbursement amount of $644,160.

On June 3, 2024, the City Council adopted Resolution No. 63-2024, authorizing the execution of an amendment to the Lease, Funding, and Service Agreement to incorporate updated Terms of Service and Annual Budget.

On June 19, 2024, the County of Sonoma amended the operational funding agreement with the City of Healdsburg, extending the contract date to June 30, 2025.

On October 30, 2024, the County of Sonoma executed the modified operational funding agreement with the City of Healdsburg to provide operational funding for the L&M Village in the amount of $101 per unit, for 22 units, not to exceed a total of $644,160.

On February 10, 2025, the County of Sonoma executed a third modification to the existing operational funding agreement with the City of Healdsburg to provide operational funding for the L&M Village for FY 2024-25, in an amount not to exceed $1,263,570.

DISCUSSION/ANALYSIS:

This item requests that the City Council extend the term of the Lease, Funding and Service Agreement for the L&M Village and fulfills the City Council’s November 21, 2022, directive to provide, before each new fiscal year, an annual update on the Terms of Service and Annual

6.D
Packet Pg. 242
Budget components of the Lease, Funding, and Service Agreement.

Below is a summary of the proposed updates:

Lease
Under the terms of the Lease, Funding, and Service Agreement governing Reach for Home’s lease and operation of L&M Village, the lease term expires on the day before the third anniversary of the Certificate of Occupancy. City staff have determined that, with the COO issued on April 23, 2023, the lease will expire on April 22, 2026. Staff recommends extending the term by three years—to April 22, 2029—while maintaining the nominal annual rent of one dollar ($1.00).

Funding and Service Agreement
There are no proposed changes to the core Funding and Service Agreement. However, the Terms of Service and the Annual Budget have been updated to align with the City’s fiscal year and reflect anticipated operational costs for FY 2025-26.

Terms of Service
The revised Terms of Service for the L&M Village are attached as Exhibit 1 to the Agreement Amendment. These Terms have been amended to be in effect from July 1, 2025, through June 30, 2026.

Annual Budget
The proposed Annual Budget for operation is attached as Attachment 1. The budget request for FY 2025-26 is $811,030, based on a rate of $101 per door per day for the 22 units.

Sonoma County Operational Funding
In 2021, the Sonoma County Board of Supervisors adopted a funding framework to support citysponsored Homekey programs, including the L&M Village. This framework, known as the Early Capital Match and Operational Funding, was required by the State to ensure long-term sustainability of Homekey projects beyond the initial operational funding. Initially managed by the Sonoma County Community Development Commission (“CDC”), oversight of the operational funding agreement was transferred to the Department of Health Services (“DHS”), when the Homelessness Services Division was moved to the Department of Health Services (“DHS”).

By January 2024, the City's initial State Homekey operational funds were fully expended. In anticipation of additional support, the City advanced operational costs for L&M Village. On April 30, 2024, the County approved a one-year funding contract with the City. However, the terms of this contract differed from earlier expectations: funding was limited to occupied units at $80 per unit per day, capped at $644,160, and only covered through the end of FY 2023–24. This created a funding shortfall, as fixed operating costs exceeded the reimbursable amount under that agreement. On October 30, 2024, County agreed to modify the operational funding agreement for the L&M Village in the amount of $101 per unit, for 22 units.

6.D
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Additionally, City staff worked with DHS to extend the contract through FY 2024–25 to fully utilize available funding and address the operational gap. Due to the City stretching earlier funds to support services through the first half of FY 2023–24, staff requested that the County extend support through the first half of FY 2024–25. The County agreed, extending the contract through June 30, 2025. To further address the operational funding shortfall, on February 10, 2025, the County executed a modification to the existing operational funding agreement with the City, providing up to $1,263,570 in support for L&M Village operations through FY 2024-25.

City staff continue active discussions with Sonoma County’s Department of Health Services to finalize a new operational funding agreement for FY 2025-26. While the City remains responsible for maintaining and operating L&M Village, staff anticipate resolving the FY 2025- 26 contract in the near term.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The Council may choose to direct staff to make changes to the Lease, Funding, and Service Agreement, and to the Terms of Service and Annual Budget components. In that event, staff would seek further guidance from the Council.

FISCAL IMPACT:

The proposed Terms of Service with Reach for Home outline an annual operating budget for the L&M Village from July 1, 2025, through June 30, 2026, totaling $811,030. Reach for Home developed their budget based on operational needs while maintaining alignment with the existing county funding allocation of $101 per day for the 22 units. The Fiscal Year (FY) 2025-26 annual operating budget proposed in the Terms of Service reflects a 0.4% increase from the approved FY 2024-25 annual operating budget of $807,640.

For FY 2024-25, the Housing Department’s Affordable Housing Measure S Fund included $513,631 in appropriations to cover the shortfall between County operational funding and total L&M operating expenses and insurance costs. As a result of the third amendment to the operational funding contract with the County increasing the total contract amount, staff anticipate only a minimal amount of Measure S funding will be required to support L&M insurance costs in FY 24-25. In the City’s adopted budget for Fiscal Year 2025-26 the Measure S Fund included $845,535 in appropriations to cover the entire Lease Funding and Services agreement with Reach for Home and insurance costs for the property as the current county funding contract expires June 30, 2025.

To preserve Measure S Funds for other affordable housing goals, City staff are actively working with the County to establish a sustainable, long-term operational funding agreement.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

6.D
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ATTACHMENT(S):

Resolution
Exhibit A
Fourth Amendment
Exhibit 1 - Terms of Service
Attachment 1 - Annual Budget

6.D
Packet Pg. 245

CITY OF HEALDSBURG
RESOLUTION NO. - 2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING AN EXTENSION TO THE

LEASE, FUNDING AND SERVICE AGREEMENT WITH

REACH FOR HOME FOR THE L&M VILLAGE, APPROVING
THE FY 25-26 TERMS OF SERVICE, AUTHORIZING THE

CITY MANAGER TO EXECUTE ANY DOCUMENTS

NECESSARY TO EFFECTUATE THE TRANSACTION AND
AMENDING THE ADOPTED FISCAL YEAR 2025-26 BUDGET
WHEREAS, on November 21, 2022, the City Council of the City of Healdsburg (“City”) approved a Lease, Funding, and Service Agreement between the City and Reach for Home (“Agreement”) to operate the L&M Village. Section 7.2 of the Agreement required the parties to the Agreement to meet and prepare terms of service and an annual budget for the project (“Terms of Service”). The Council also requested an annual review of the Terms of Service. The City and Reach for Home amended the Agreement on March 6, 2023 and June 3, 2024, to align with the City’s fiscal year and incorporate the Terms of Service; and WHEREAS, on April 30, 2024, the County of Sonoma approved an agreement with the City to provide operational funding for the L&M Village, totaling $644,160; and on February 10, 2025, modified the agreement to provide a total of up to $1,263,570 for FY 2024-25; and WHEREAS, the Agreement expires on April 22, 2026; and
WHEREAS, the City and Reach for Home wish to extend the term of the Agreement and adopt updated Terms of Service; and
WHEREAS, pursuant to Section 15302(c) of CEQA Guidelines (Title 14, California Code of Regulations, § 15302(c)), this action is categorically exempt as an administrative activity that won’t result in physical changes to the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves an extension of the Lease, Funding and Service Agreement between the City and Reach for Home, adopted by the City Council on November 21, 2022, which currently expires on April 30, 2024, for three years, such that the Agreement will expire on April 22, 2029; and

2. Approves the Fourth Amendment to Lease, Funding, and Service Agreement, attached hereto.

6.D.a
Packet Pg. 246 Attachment: Resolution (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) Resolution No. _ -2025

3. Authorizes the City Manager to execute the Fourth Amendment and any other documents necessary to effectuate the transaction as approved by the City Attorney.

4. Approves amending the Fiscal Year 2025-26 budget as depicted in Exhibit A.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg, this 16th day of June 2025, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
__________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk

6.D.a
Packet Pg. 247 Attachment: Resolution (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 107-2022-43205-00000 $ 3,390 Increase L&M Village Contracted Services Budget for Lease, Funding, and Services Agreement FY 25-26 Budget Amendment

6.D.b
Packet Pg. 248 Attachment: Exhibit A (4897 : L&M Village Lease, Funding, and Service Agreement Amendment)

FOURTH AMENDMENT TO LEASE, FUNDING, AND SERVICE AGREEMENT

THIS FOURTH AMENDMENT TO LEASE, FUNDING, AND SERVICE AGREEMENT (“Amendment”) is made by and between Reach for Home, a nonprofit public benefit corporation (“RFH”) and the CITY OF HEALDSBURG (“City”), collectively referred to as (“Parties”) and shall be effective as of June 16, 2025, for the purpose of amending that certain Lease Funding, and Service Agreement (“Agreement”), between the Parties signed November 21, 2022.

WHEREAS, on November 21, 2022, the City Council of the City of Healdsburg (“City”) approved a Lease, Funding, and Service Agreement between the City and Reach for Home (“Agreement”) to operate the L&M Village. Section 7.2 of the Agreement required the parties to the Agreement to meet and prepare terms of service and an annual budget for the project (“Terms of Service”). The Council also requested an annual review of the Terms of Service. The City and Reach for Home amended the Agreement on March 6, 2023 and June 3, 2024, to align with the City’s fiscal year and incorporate the Terms of Service; and WHEREAS, City and RFH wish to REPLACE the Terms of Service, currently attached to the Agreement, with the updated Terms of Service, attached hereto as Exhibit 1; and WHEREAS, City and RFH wish to extend the Agreement for three years, such that the Agreement shall expire on April 22, 2029.

NOW THEREFORE, the Parties hereby agree to amend the Agreement as follows:

1. The Terms of Service are hereby REPLACED with the updated Terms of Service, which are attached to and made a part of this Amendment as Exhibit 1.

2. The term of the Agreement is extended for three years, such that the Agreement will now expire on April 22, 2029.

3. All remaining terms of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written:

City of Healdsburg, a Municipal Corporation Reach for Home _________________________________ By: _____________________________ Jeffrey Kay, City Manager Its:

Attest:
__________________________________
Raina Allan, City Clerk

6.D.c
Packet Pg. 249 Attachment: Fourth Amendment (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) EXHIBIT 1
Terms of Service

TERMS OF SERVICE AND ANNUAL BUDGET
(FY 2025-2026)
The City of Healdsburg, a municipal corporation (“City”) and Reach for Home, a nonprofit public benefit corporation (“RFH”) hereby enter into and agree upon these Terms of Service and Annual Budget (“Terms of Service”), which have been prepared and executed pursuant to Section 7.2 of the Lease, Funding and Service Agreement between City and RFH dated November 21, 2022 (“Lease”). Collectively herein, the City and RFH are referred to as the “Parties”.

These Terms of Service are hereby incorporated into the Lease by reference.

PROJECT DESCRIPTION
The L&M Village is an interim housing project for individuals experiencing homelessness, located at 70 Healdsburg Avenue, City of Healdsburg, CA 95448 (“Project Site”). The project (“Project”) includes 22 units for adults, 100% of which are set aside for those experiencing chronic homelessness. The low-barrier, non-congregate interim housing program will provide a safe and supportive environment for those experiencing homelessness. The goal of the program is to support individuals experiencing homelessness in accessing permanent housing.

SERVICE TERM
These Terms of Service shall commence on July 1, 2025. Unless amended, or otherwise terminated as provided herein, these Terms of Service shall be in effect through June 30, 2026 (“Service Term”). Pursuant to Section 7.2 of the Lease, City and RFH shall meet and confer on changes and amendments to these Terms of Service and execute an annual update to the Terms of Service. Subsequent annual updates shall be for the City’s fiscal year from July 1 through June 30.

COMPENSATION
The budget and compensation for the Service Term is set forth in Attachment 1, which is incorporated herein by reference. Pursuant to Section 7.3.3 of the Lease, RFH shall not undertake any work that exceeds the amounts specified herein. In no event shall the total amount paid by the City to RFH and/or funds allocated to RFH programs exceed eight hundred eleven thousand and thirty dollars ($811,030) during FY 2025-26.

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Packet Pg. 250 Attachment: Exhibit 1 - Terms of Service (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) Payments to RFH, shall be made once per month in accordance with the monthly budget amount depicted in Attachment 1. Monthly disbursements will include a true-up to account for actual expenditures and revenues in prior months. City and RFH will meet and confer on each year of the Service Term to adjust the annual budget beginning July 1.

RFH shall submit invoices in a form approved by the City, detailing the number of clients housed and the total number of days housed per client. Payments shall be made only upon satisfactory completion of the services and review of invoices for completeness as determined by the City.

OUTSIDE FUNDING AND OTHER NON HOMEKEY REVENUE
RFH and City agree that outside funding received from private foundations, grants, other governmental revenue, or any other funding source that is dedicated to the L&M Village shall be utilized in the operations or capital improvements of the L&M Village. Both RFH and City agree to meet and confer prior to either applying for additional funding for the L&M Village.

RFH and City will meet and confer during each year of the Service Term to make any requisite adjustments to the budget based upon outside funding received.

PROJECT COORDINATION
The City Manager or his/her designee shall represent City for all purposes under these Terms of Service. All changes to these Terms of Service must be approved by the City Council. The City’s Housing Director is hereby designated as the Project Manager. The Project Manager shall supervise the progress and execution of these Terms of Service.

REFERRAL AND PRIORITIZATION PROCESS
RFH shall follow the Program Participant Selection Plan, as approved by the City, County, and State. 100% of the units in the Project will be set-aside for chronically homeless individuals.

SERVICE LOCATION
Services shall be delivered at the Project Site, 70 Healdsburg Avenue, City of Healdsburg, CA 95448. Case management and staff responsible for screening and enrollment will conduct meeting with participants off-site or “in the field” on a case-by-case basis.

DATA TRACKING AND REPORTING
Reach for Home (RFH) staff will track and report the following data, in addition to any data required by the Project Homekey Program, to the City on an annual basis:
• Exit destination of individuals who exit to a destination that is not permanent housing; • Average length of stay in days for individuals exiting to a permanent housing destination;

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Packet Pg. 251 Attachment: Exhibit 1 - Terms of Service (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) • Average length of stay in days for individuals exiting to a destination that is not permanent housing;
• Average length of time in days for individuals who were homeless prior to becoming housed;
• Number of individuals who re-enter homelessness after exiting the interim housing program into permanent housing;
• Veterans served;
• Income (by area median income);
• Race and ethnicity of all Program participants; and
• Program participants’ geographic location prior to entering the Program.

In addition to the above, RFH will report the number of individuals served, income, demographics, ethnicity, outcome performance, significant changes in program staffing, and anecdotal descriptions of services provided by the program quarterly to the Project Manager, using the City’s provided template, starting July 1, 2025.

Additionally, RFH staff will provide the Project Manager with a weekly “snapshot” report, which will include:
• Current occupancy of the Project including number of individuals enrolled in the program and number of units currently filled;
• The number of people who have exited Year to Date (YTD); • Of those exited YTD, the number who exited into housing and number that exited to a destination that is not permanent housing; and
• Any Project-related additional information requested by City.

PROGRAM REVIEW
RFH staff and the Project Manager will meet as needed to review and evaluate Project status and compliance with these Terms and Conditions.

RFH staff will input Project participant data into the Federal Homeless Management Information System (HMIS) following all relevant data quality standards.

COUNTY AND STATE REQUIREMENTS
RFH will operate the program as described in the Homekey Funding Agreement between the City, Reach For Home, Burbank Housing and the State of California, executed on February 6, 2022. Reach for Home will also be required to adhere to the terms outlined in the County of Sonoma Agreement for Services, Dated May 17, 2024 (Contract No. 2023-3169-A00).

CORE SERVICES
Eligibility and Screening & Enrollment

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Packet Pg. 252 Attachment: Exhibit 1 - Terms of Service (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) RFH staff will manage the wait list for entry into a housing unit in the L&M Village, obtain documentation necessary to demonstrate eligibility for the program, and coordinate participants’ enrollment and move-ins.

Case Management
RFH staff will provide case management support to participants designed to help participants access permanent housing. Case management support will include the development of an individualized housing plan for each participant.

Exit Coordination
In the event a participant is required to leave the program, RFH staff will provide emergency shelter resource information to that participant upon exit. Whenever possible, RFH staff will coordinate transportation for the participant to their next living situation.

Project Site Supervision
RFH staff is responsible for the day-to-day site operation. RFH staff will respond to participant needs and facilitate the availability of on-site amenities such as showers, laundry and food services, to ensure that participants’ essential needs are met. Staff will also ensure participant safety through regular check-ins and monitoring of the Project Site. Security is required to be onsite as described in Exhibit 2.

Community Engagement
RFH staff is responsible for bringing additional support resources to the Project Site and developing a sense of community for the participants. Fostering relationships and developing partnerships to recruit service providers to the Project Site and providing input and feedback opportunity from neighboring businesses and residents will be a priority. On a quarterly basis, and additionally as needed, RFH and City will coordinate an outreach meeting with surrounding neighbors.

Project Site Safety and Cleanliness
RFH will maintain the Project Site in clean and orderly condition and ensure that any activities that may result in neighborhood disruption will be minimized and consistent with City regulations.

INSPECTION
City shall be permitted to inspect the Project Site to ensure compliance with the Lease and these Terms and Conditions. Any improvements to the Project Site shall be subject to the Project Manager’s inspection and approval.

SIGNATURES ON NEXT PAGE

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Packet Pg. 253 Attachment: Exhibit 1 - Terms of Service (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) CITY OF HEALDSBURG REACH FOR HOME:

By: _____________________________ By: ________________________________ Jeffrey Kay, City Manager Margaret Sluyk, Executive Director

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Packet Pg. 254 Attachment: Exhibit 1 - Terms of Service (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) Attachment 1
Reach for Home
L&M Village
Draft Annual Operating Budget - 12 Month Budget
07/01/2025 - 06/30/2026
Budget for Meals
Annual cost of meals $15,000
Budget for Security
Estimate based on market rate
Cost of Security per year $115,000
Budget for L&M Village Case Manager
Interim Housing Supervisor 1.00
Hourly Rate $34.00
Annual Compensation $74,880
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $17,222
Annual Salary & Wages + T&B $92,102
FTE (Case Manager I) 1.00
Hourly Rate $30.00
Annual Compensation $62,400
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $14,352
Annual Salary & Wages + T&B $76,752

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Packet Pg. 255 Attachment: Attachment 1 - Annual Budget (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) FTE (Case Manager I) 1.00
Hourly Rate $28.00
Annual Compensation $58,240
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $13,395
Annual Salary & Wages + T&B $71,635
FTE (Case Manager I) 1.00
Hourly Rate $28.00
Annual Compensation $58,240
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $13,395
Annual Salary & Wages + T&B $71,635
Facilities 1.00
Hourly Rate $33.78
Annual Compensation $70,262
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $16,160
Annual Salary & Wages + T&B $86,423
Property Management 1.00
Hourly Rate $33.28
Annual Compensation $69,222
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $15,921
Annual Salary & Wages + T&B $85,144

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Packet Pg. 256 Attachment: Attachment 1 - Annual Budget (4897 : L&M Village Lease, Funding, and Service Agreement Amendment) Total Salary & Wages + T&B $483,691
Insurance $5,000
Office supplies $1,000
Electricity, Water, starlink, gas, sewer, etc... $51,000 Rehabilitative Activities for Participants (garden, art therapy, etc..) $5,000 Transportation for participants $8,000
Maintenance and Repair $20,000
Miscellaneous $7,339
Estimated Non-Payroll Budget $97,339
Budget Summary Request
Meals $15,000
Security $115,000
L&M Village Staffing Budget $483,691
Non-Payroll $97,339
Admin OH $100,000
Total Preliminary Annual Budget Request $811,030
Total Preliminary Monthly Budget Request $67,586
Cost per door per day $101

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Packet Pg. 257 Attachment: Attachment 1 - Annual Budget (4897 : L&M Village Lease, Funding, and Service Agreement Amendment)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 16, 2025
SUBJECT: Speed Limit Reduction Ordinance
PREPARED BY: Curt Bates, Principal Engineer
STRATEGIC INITIATIVE(S):

Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Pass an Ordinance of the City Council of the City of Healdsburg amending Section 10.50.050 of the Healdsburg Municipal Code, Prima Facie Streets Established by Engineering and Traffic survey (Regarding Speed Limits in the City of Healdsburg).

COMMUNITY ENGAGEMENT/OUTREACH:

Within fifteen (15) days of its passage, this Ordinance shall be published at least once in a newspaper of general circulation published and circulated in the City of Healdsburg, along with the names of the members of the City Council voting for and against its passage. Also, Section 22358 of the California Vehicle Code requires that appropriate signs be installed on the date the City Council action goes into effect, thereby giving notice of changes to posted speed limits.

New speed limit signs and changed condition flags will be placed at speed limit signs that have been reduced, for a period of at least two weeks, to notify drivers of modified speed limits. Also, in accordance with the recently updated California Vehicle Code sections, the Healdsburg Police Department shall issue only warning citations for violations of exceeding the speed limit by 10 miles per hour (mph) or less for the first 30 days that a lower speed limit is in effect as authorized by this section. Additionally, city staff will be posting public notice prior to the new speed limit signs being installed.

BACKGROUND:

This ordinance amending Chapter 10.50.050 of the Healdsburg Municipal Code was introduced at the June 2, 2025, City Council meeting.

On March 15, 2021, the Healdsburg City Council adopted Ordinance No. 1208 amending speed limits set in section 10.50.050 of the Healdsburg Municipal Code. By adopting the updated ordinance, the City Council found that the engineering and traffic surveys dated January 27, 2020, prepared by the City’s traffic engineering consultant, were acceptable to justify speed

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limits set for 32 street segments within Healdsburg.

On January 3, 2022, the Healdsburg City Council Adopted Ordinance No. 1212, reducing speed limits on Front Street between Healdsburg Avenue and Mason Street, and Healdsburg Avenue between Exchange Avenue and Front Street by 5 mph based on a review of the existing engineering and traffic surveys and new rules in Assembly Bill 43. At that time, the City Council was informed that vehicle code amendments from Assembly Bill 43 were still under review and that City staff intended to perform a detailed technical and legal review of the amendments, monitor the progress of the updates to the Manual on Uniform Traffic Control Devices by the Department of Transportation, and bring back a comprehensive update to the City Council at a future meeting date. Subsequently, additional speed limit related bills including Assembly Bill 382, Assembly Bill 1014, and Assembly Bill 1938 have been signed into state law, giving local agencies increased flexibility and authority to reduce speed limits on locally controlled, public roadways.

In May of 2023, the City of Healdsburg, along with other local agencies in Sonoma County, collaborated with staff from the Sonoma County Transportation and Climate Authority (SCTCA) to apply for a planning grant through the U.S. Department of Transportation (USDOT) Safe Streets for All Program. The program is aimed at preventing roadway deaths and serious injuries by creating safer roadways for all users. On December 13, 2023, SCTCA issued a press release that it was awarded a planning grant in the amount of $1,060,000 through the Safe Streets for All program to conduct planning and carry out activities related to transportation safety within Sonoma County. The City of Healdsburg was allocated $124,000 of the grant to create Safe Routes to School plan documents for four public and two private schools as well as perform a speed limit reduction study including the preparation of updated engineering and traffic surveys for various street segments in Healdsburg.

On August 19, 2024, the Healdsburg City Council adopted Resolution No. 97-2024, authorizing the City Manager to execute a cooperative funding agreement with SCTCA to contribute the required local agency match funding for the study. The City of Healdsburg entered into the cooperative agreement with the SCTCA on September 16, 2024.

SCTCA initiated a request for proposals in July 2024 to solicit interest from qualified consulting firms to assist SCTCA and City of Healdsburg in performing the speed limit reduction evaluation. City of Healdsburg Public Works staff participated in the consultant selection process. The consulting firms of Mark Thomas and Fehr and Peers were selected in October of 2024, and a project kick-off meeting occurred in December 2024.

DISCUSSION/ANALYSIS:

The City of Healdsburg is among the first public agencies in Sonoma County to apply California’s new speed limit setting guidance to conduct a speed limit reduction evaluation. The evaluation, which was funded as part of a USDOT Safe Streets for All grant awarded to SCTCA and the City, is consistent with Assembly Bill 43, other related speed limit reduction assembly bill updates, as well as the 2014 California Manual on Uniform Traffic Control Devices (CA MUTCD), revision nine. To determine which City-maintained roadways could be prioritized for speed limit reductions, staff considered the following CA MUTCD criteria :

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1. 85th Percentile Speed: Eligible for 5 mph reduction if nearest 5 mph increment requires rounding down.

2. Safety Corridor Designation: Eligible for 5 mph reduction.

3. Proximity to Bicyclist/Pedestrian Generators: Eligible for 5 mph reduction.

4. Business Activity District Designation: Eligible for 25 or 20 mph prima facie speed limit.

5. School Zone Designation: Eligible for 15 and 25 mph prima facie speed limits.

6. Senior Zone Designation: Eligible for 25 mph prima facie speed limit.

Thirty-five roadway segments were evaluated for potential speed limit reductions through the engineering and traffic survey process. The segments selected to be analyzed were primarily arterial and collector streets with higher traffic volumes and speeds, as well as areas with higher concentration of vulnerable users including school zones, the downtown core area, and locations with seniors. The engineering and traffic survey process takes the following speed limit setting criteria into account: 85th percentile speed, Safety Corridor designation, and proximity to bicyclist/pedestrian generators. Street segments that were not selected to be analyzed with this evaluation can be analyzed in the future and brought to the City Council for consideration. 85th Percentile Speed:

The engineering and traffic survey process requires local agencies to first conduct a study to collect vehicular speeds using a calibrated radar or other electronic speed measuring device. Per Section 2B.13, paragraph 27 of the CA MUTCD, speed surveys are to be conducted during offpeak traffic hours on a fair-weather weekday to capture “typical” conditions. Based on the cumulative measured speed data, the 85th percentile speed (i.e., the speed at which 85% of drivers are traveling at or below) is determined. Previously the speed was rounded to the nearest 5 mph increment. Under AB 43, the city is now explicitly authorized to round down to the nearest 5 mph increment.

Sample 85th percentile speeds and the application of the speed limit setting guidelines described above for local agency roadways and private roadways subject to the California Vehicle Code are shown in Table 1 of the technical memorandum on speed limit reduction methodology attached to this staff report.

Proximity to Bicyclist/Pedestrian Generators:

Proximity to bicyclist/pedestrian generators is one of two new options to reduce the speed limit by 5 mph. The other option is Safety Corridor designation, which will be discussed in the following section. Per the CA MUTCD, local authorities can apply a 5 mph speed limit reduction if the roadway is adjacent to any land or facility that generates high concentrations of bicyclists or pedestrians, especially those from vulnerable groups such as children, seniors, persons with disabilities, and the unhoused.

To meet this criterion, the roadway segment must have one or more bicyclist/pedestrian generators present within a distance of 1,320 feet. A list of qualifying bicyclist/pedestrian generators, which includes the presence of bicycle and pedestrian infrastructure, is provided in

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Table 2 in the technical memorandum on speed limit reduction methodology attached to this staff report. If the roadway segment is longer than 1,320 feet, a minimum of one generator must be present for every 1,320 feet.

For the City of Healdsburg, this criterion was satisfied through existing sidewalk infrastructure alone (i.e., every quarter mile sub-segment evaluated had sidewalk present within a quarter mile).

Safety Corridor Designation:

Safety Corridor designation is the second of two new options (the first one being proximity to bicyclist/pedestrian generators as described above) to reduce the speed limit by 5 mph. The CA MUTCD defines a Safety Corridor as “a roadway segment within an overall roadway network where the highest number of serious injury and fatality crashes occur.” Per the CA MUTCD, Safety Corridors should not constitute more than 20% of a local jurisdiction’s overall roadway network. As part of this evaluation, the consultant provided the City of Healdsburg with a datadriven network of Safety Corridors eligible for this 5 mph reduction. A map of the City’s Safety Corridor Network can be found in Attachment A and the methodology and data sources used to develop this network can be found in Attachment B of the technical memorandum on speed limit reduction methodology attached to this staff report.

Prima Facie Zone:

In addition to the potential reductions explored through the engineering and traffic survey process, candidate roadways were also identified based on prima facie zone eligibility. A prima facie speed limit is generally defined as the speed limit on street segments where there are no speed limit signs posted, such as in residential neighborhoods. Each prima facie zone has a corresponding speed limit and a unique set of conditions that must be met for a local agency to declare a prima facie speed limit. Many prima facie zones are exempt from certain speed trap provisions and therefore do not require an engineering and traffic survey for radar enforcement.

The following prima facie zone types were considered as part of this evaluation: Business Activity District, School Zone, and Senior Zone.

Business Activity District Designation:

Per the CA MUTCD, local authorities can declare, by ordinance or resolution, a 25 or 20 mph prima facie speed limit on a roadway contiguous to a Business Activity District if the roadway has four or fewer travel lanes and meets one of the following conditions: 1. Maximum posted speed limit of 30 mph immediately prior to and after the Business Activity District, if establishing a 25 mph prima facie speed limit or 2. Maximum posted speed limit of 25 mph immediately prior to and after the Business Activity District, if establishing a 20 mph prima facie speed limit. The CA MUTCD defines a Business Activity District as “the portion of a highway and the property contiguous thereto that includes central or neighborhood downtowns, urban villages, or zoning designations that prioritize commercial land uses at the downtown or neighborhood scale.” To qualify as a Business Activity District, an area must meet at least three of the following four requirements:

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1. No less than 50% of the contiguous property fronting the highway consists of retail or dining commercial uses, including outdoor dining, that open directly onto sidewalks adjacent to the highway.

2. Parking, including parallel, diagonal, or perpendicular spaces, located alongside the highway.

3. Traffic control signals or stop signs regulating traffic flow on the highway, located at intervals of no more than 600 feet.

4. Marked crosswalks not controlled by a traffic control device. Any roadway located within Downtown Healdsburg was evaluated for Business Activity District eligibility.

City staff defines downtown Healdsburg as the area bordered by Grove/Vine Street to the west, Piper Street to the north, Center Street and East Street to the east, and Mill Street to the south.

The recommendation is to reduce speed limits to 20 mph in the downtown core area where greater intensities of pedestrian and bicycle use are typically observed and to retain existing speed limits of 25 mph on the outskirts of the downtown core. A map of all roadway segments eligible for Business Activity District designation can be found in Attachment C in the technical memorandum on speed limit reduction methodology attached to this staff report.

School Zone Designation:

Per the updated CA MUTCD, local authorities can declare, by ordinance or resolution, a 20 or 15 mph prima facie speed limit within 500 feet of school grounds and an extended 25 mph prima facie speed limit within 500 to 1,000 feet from school grounds if the following criteria are met:

1. Roadway is in a residential district.

2. Roadway has a maximum posted speed limit of 30 mph before and after the school zone.

3. Roadway has a maximum of two through traffic lanes (one in each direction or two in one direction).

In California, school speed limits apply when children are present. If the school grounds are separated from the roadway by a fence, gate, or other physical barrier, the school speed limits should be enforced when children are going to or leaving the school, either during school hours or during the noon recess hour. If the school grounds are not separated from the roadway by a fence, gate, or other physical barrier, the school speed limits should be enforced whenever the school grounds are in use by children. Enforcement of school speed limits is ultimately at the discretion of the police officer. Any roadway contiguous to a school building or school grounds in the City was evaluated for school zone eligibility. A map of all eligible school zones can be found in Attachment D in the technical memorandum on speed limit reduction methodology attached to this staff report.

Senior Zone Designation:

Per the CA MUTCD, local authorities can establish a 25 mph prima facie speed limit in a senior zone. The CA MUTCD defines a senior zone as “an area approaching or passing a senior center building or other facility primarily used by senior citizens, or the grounds thereof that is

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contiguous to a highway.” Matheson Street, which is contiguous to the Healdsburg Senior Center, and Grove Street, which is contiguous to Healdsburg Senior Living, were evaluated for senior zone eligibility. A map of all eligible senior zones can be found in Attachment E in the technical memorandum on speed limit reduction methodology attached to this staff report.

Enforcement:

The proposed recommendations were reviewed and are supported by the Healdsburg Police Department. Speed enforcement is provided throughout the city. Targeted speed enforcement is typically complaint driven based at locations throughout the city. As time allows, officers will proactively conduct speed enforcement in areas of the City with higher traffic volumes or known speeding issues. The proposed recommendations would provide for reduced speeds while balancing speed enforcement expectations and enforcement tolerances (i.e. radar gun limitations). The updated engineering and traffic surveys provide the Police Department staff with supporting documentation in the event a speeding citation is challenged in court.

Recommendation:

City staff recommends speed limits be reduced on the street segments shown in the following table. Street segments evaluated as part of this study that are not listed in the table below are proposed to remain the same and are listed in the attached Evaluation Summary Table and Exhibit A to the ordinance. No increases to speed limits are proposed as part of this study.

Street Segment Boundaries Existing
Speed
Limit in
mph
Proposed
Speed
Limit in
mph
Center Street North Street to Mill Street 25 20
Dry Creek Road US 101 to Healdsburg Avenue 30 25
Grove Street Healdsburg Avenue to Dry Creek Road 30 25
Grove Street Dry Creek Road to West Grant Street 30 25
Grove/Vine Street West Grant Street to Mill Street 30 25 Healdsburg Ave Northern City Limits to Parkland Farms Boulevard 40 35 Healdsburg Ave Parkland Farms Blvd. to Dry Creek Rd./March Ave. 35 30 Healdsburg Ave Dry Creek Rd./March Ave. to Powell Avenue 35 30 Healdsburg Ave Powell Avenue to Grant Street 30 25
Healdsburg Ave Piper Street to Mill Street 25 20
Healdsburg Ave Mill Street to Exchange Avenue 30 25
Healdsburg Ave Bailhache Avenue to Southern City Limits 45 35 March Avenue Healdsburg Avenue to Woodside Court 30 25
Matheson Street Western City Boundary to Williamson Wines 25 20 Matheson Street Williamson Wines to Healdsburg Avenue 25 20 Matheson Street Healdsburg Avenue to East Street 25 20
Mill Street East Street to US 101 30 25
North Street Grove/Vine Street to East Street 25 20

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Plaza Street Healdsburg Avenue to Center Street 25 20
Powell Avenue University Street to Eastern City Limits 30 25 South Fitch
Mountain Road
Heron Drive to Eastern City Limits 35 30
ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

It is recommended the City Council adopt an ordinance approving the updated traffic and engineering surveys and reducing speed limits as recommended. Not passing this ordinance will result in speed limits remaining as they currently are posted. Alternatively, Council could provide direction to staff to reduce speed limit as allowed per the speed limit reduction evaluation shown in the evaluation summary table.

FISCAL IMPACT:

This speed limit reduction evaluation was funded through the Safe Streets for All planning grant awarded to SCTCA on December 13, 2023. The City of Healdsburg partnered with SCTCA for this evaluation. The dollar amount of SCTCA grant for this evaluation was $60,000 and the City’s required funding match for this study was $12,000.

There will be expenses to the streets fund to purchase and install new speed limit signs and update speed limit pavement markings for the street segments in which the speed limit is decreased, as well installation of changed conditions ahead signage. The cost for new sign installation and updated pavement markings will be further refined but is estimated to be approximately $10,000. Costs are not anticipated until Fiscal Year 2025-26 and sufficient appropriations exist in the adopted budget.

ENVIRONMENTAL ANALYSIS:

This action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060 (c)(2) the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment, and 15060 (c)(3) the activity is not a project as defined in section 15378 of the CEQA guidelines (Title 14, Chapter 3 of the California Code of Regulations) because it has no potential for resulting in physical change to the environment, either directly or indirectly. Finally, if adoption of this Ordinance is deemed to be a project, it is also exempt from CEQA under the exemption set forth in Section 15301(c), which provides that CEQA does not apply to actions that affect existing facilities (in this case, streets), but do not include any expansion of that facility.

ATTACHMENT(S):

Ordinance
Evaluation Summary Table
Map Exhibit of Recommended Speed Limit Reductions
Technical Memorandum Speed Limit Reduction Evaluation Summary

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CITY OF HEALDSBURG
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG AMENDING SECTION 10.50.050 OF THE

HEALDSBURG MUNICIPAL CODE, PRIMA FACIE STREETS

ESTABLISHED BY ENGINEERING AND TRAFFIC SURVEY
(REGARDING SPEED LIMITS IN THE CITY OF

HEALDSBURG)
The City Council of the City of Healdsburg does herby ordain as follows:

SECTION 1. Findings.

The City Council finds as follows:

A. On October 8, 2021, Assembly Bill 43 was signed into law, giving local agencies increased flexibility and authority to reduce speed limits on locally controlled, public roadways. Assembly Bill 43 allows local agencies to consider a wider range of factors when setting speed limits, including roadway classification, land use, crash rates, and bicyclist or pedestrian activity. The law emphasizes the need to consider the roadway context when setting speed limits, especially in urban areas and/or areas where vulnerable road users are present. Shortly after Assembly Bill 43 was signed into law, Assembly Bill 382, Assembly Bill 1014, and Assembly Bill 1938 were signed into law, and the California Manual on Uniform Traffic Control Devices (CA MUTCD) was updated to incorporate the provisions of Assembly Bill 43.

B. California Vehicle Code section 40802 requires the use of radar (or any other electronic device that measures the speed of moving objects) for enforcement of declared prima facie speed limits be justified by an engineering and traffic survey conducted no more than seven years, or fourteen years old if an engineering and traffic survey was conducted more than seven years prior to the date of the alleged violation, and a registered engineer evaluates the section of the highway and determines that no significant changes in roadway or traffic conditions have occurred, including but not limited to, changes in adjoining property or land use, roadway width, or traffic volume.

C. Cal. Vehicle Code sections 22357 and 22358 further allow the City to determine and declare prima facie speed limits, by ordinance, that increase or decrease existing prima facie speed limits, provided that the revised prima facie speed limits are determined on the basis of an engineering and traffic survey.

D. In May of 2023, the City of Healdsburg, amongst other local agencies in Sonoma County, collaborated with staff from the Sonoma County Transportation and Climate Action Authority (SCTCA) to apply for a planning grant through the U.S. Department of Transportation Safe Streets for All program. The program is aimed at preventing roadway deaths and serious injuries by creating safer roadways for all users. On December 13, 2023, the SCTCA issued a press release that it was awarded a planning grant in the amount of $1,060,000 through the Safe Streets for All program to conduct planning and carry out activities related to transportation safety within Sonoma County. The City of Healdsburg was allocated $124,000 of the grant to create Safe Routes to

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Packet Pg. 265 Attachment: Ordinance (4898 : Speed Limit Reduction Evaluation) Ordinance No.

School plan documents for four public and two private schools as well as perform a speed limit reduction study including the preparation of updated engineering and traffic surveys for various street segments in Healdsburg.

E. On August 19, 2024, the Healdsburg City Council adopted Resolution No. 97-2024 authorizing the City Manager to execute a cooperative funding agreement with the SCTCA to contribute the required local agency match funding for the study. The City of Healdsburg entered into the cooperative agreement with the SCTCA on September 16, 2024.

F. The Public Works Department working with the consulting engineer contracted through the Sonoma County Transportation and Climate Action Authority, and with support from the Healdsburg Police Department, performed a speed limit reduction evaluation which included an update of its engineering and traffic surveys and an evaluation of existing speed limits on thirty-five street segments within the City of Healdsburg and updated engineering and traffic surveys in accordance with the newly added Vehicle Code sections, and have recommended updates listed in Exhibit A to this ordinance.

G. The City Council finds that the adjustments to the speed limits as outlined in this Ordinance will facilitate the orderly movement of traffic and be reasonable and safe for the community.

SECTION 2. Amendment of Section 10.50.050 of the Healdsburg Municipal Code.

Section 10.50.050 of the Healdsburg Municipal Code, including its title, is hereby amended to read in its entirety as shown on Exhibit A to this ordinance, attached hereto and incorporated herein by reference.

SECTION 3. Compliance with the California Environmental Quality Act.

For purposes of the California Environmental Quality Act (Public Resources Code Section 21000, et seq.), a “project” is defined in State CEQA Guidelines Section 15378 (a) as “the whole of an action, which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment”. The City Council hereby finds that the action to adopt this ordinance will not result in any change in the environment and thus is not a project subject to the requirements of CEQA. Further, even if the action to adopt this ordinance was deemed to be a project subject to CEQA, the City Council finds the proposed ordinance is exempt from CEQA under the common sense exemption set forth in Section 15061(b)(3), which provides that CEQA only applies to projects which have the potential for causing a significant effect on the environment, and thus where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Finally, if adoption of this Ordinance is deemed to be a project, it is also exempt from CEQA under the exemption set forth in Section 15301(c), which provides that CEQA does not apply to actions that make changes to existing facilities (in this case, streets), but do not expand the facility.

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Packet Pg. 266 Attachment: Ordinance (4898 : Speed Limit Reduction Evaluation) Ordinance No.

SECTION 4. Severability.

The City Council hereby declares every section, paragraph, sentence, clause and phrase of this ordinance to be severable. If any section, paragraph, sentence, clause or phrase of this ordinance is for any reason found to be invalid or unconstitutional, such invalidity, or unconstitutionality shall not affect the validity or constitutionality of the remaining sections, paragraphs, sentences, clauses or phrases.

SECTION 5. Inclusion in the Healdsburg Municipal Code.

It is the intention of the Healdsburg City Council that the text in Exhibit A of this ordinance be made a part of the Healdsburg Municipal Code and that the text may be renumbered or re-lettered and the word “Ordinance” be changed to “Section,” “Chapter,” or any other appropriate word or phrase consistent with this intention.

SECTION 6. Effective Date and Duration.

This Ordinance of the City of Healdsburg shall take effect and be in force 30 days after the date of its passage, but in no event earlier than July 16, 2025.

SECTION 7. Publication.

Within fifteen (15) days of its passage, this Ordinance shall be published at least once in a newspaper of general circulation published and circulated in the City of Healdsburg, along with the names of the members of the City Council voting for and against its passage.

This Ordinance was introduced at a regular meeting of the Healdsburg City Council on the 2 nd day
of June 2025, and was adopted at a regular meeting of the Healdsburg City Council on the 16th day of June 2025, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
____________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk
Dated: ______________________________

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Packet Pg. 267 Attachment: Ordinance (4898 : Speed Limit Reduction Evaluation) Ordinance No.

Exhibit A

10.50.050 Prima facie speed limits established by engineering and traffic survey.

In accordance with the California Vehicle Code, the prima facie speed limits for the streets, or portions thereof, designated in this section are hereby designated to be as follows:

Street Segment Boundaries Speed
Limit
Center Street Powell Avenue to North Street 25
Center Street North Street to Mill Street 20
Chiquita Road City limits North to US 101 30
Chiquita Road US 101 to Grove Street 30
Dry Creek Road US 101 to Healdsburg Avenue 25
Fitch Street Powell Avenue to Matheson Street 25
Fitch/Harmon/Hud
son Street
Front Street to Matheson Street 25
Front Street Mason Street to Healdsburg Avenue 25
Grant Avenue Grove Street to University Street 25
Grove Street Healdsburg Avenue to Dry Creek Road 25
Grove Street Dry Creek Road to West Grant Street 25
Grove/Vine Street West Grant Street to Mill Street 25
Healdsburg Ave Northern City Limits to Parkland Farms Boulevard 35 Healdsburg Ave Parkland Farms Blvd. to Dry Creek Rd./March Ave. 30 Healdsburg Ave Dry Creek Rd./March Ave. to Powell Avenue 30 Healdsburg Ave Powell Avenue to Grant Street 25
Healdsburg Ave Grant Street to Piper Street 25
Healdsburg Ave Piper Street to Mill Street 20
Healdsburg Ave Mill Street to Exchange Avenue 25
Healdsburg Ave Exchange Avenue to Front Street/Kennedy Lane 25 Healdsburg Ave Memorial Bridge East Approach to Bailhache Ave. 30 Healdsburg Ave Bailhache Avenue to Southern City Limits 35 Kinley Drive Westside Road to Magnolia Drive South 35
March Avenue Healdsburg Avenue to Woodside Court 25
Matheson Street Western City Boundary to 14 Healdsburg Avenue 20 Matheson Street 14 Healdsburg Avenue to Healdsburg Avenue 20 Matheson Street Healdsburg Avenue to East Street 20
Matheson Street East Street to Fitch Street 25
Matheson Street Fitch Street to Heron Street 25
Mill Street East Street to US 101 25
North Street Grove/Vine Street to East Street 20

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Packet Pg. 268 Attachment: Ordinance (4898 : Speed Limit Reduction Evaluation) Ordinance No.

Parkland Farms
Boulevard
Healdsburg Avenue to Saddle Draw 35
Plaza Street Healdsburg Avenue to Center Street 20
Powell Avenue Healdsburg Avenue to University Street 25 Powell Avenue University Street to Eastern City Limits 25 South Fitch
Mountain Road
Heron Drive to Eastern City Limits 30
Terrace Boulevard Healdsburg Avenue to University Street 25 University Avenue Terrace Boulevard to Powell Avenue 30 University Street Powell Avenue to Mason Street 25

6.E.a
Packet Pg. 269 Attachment: Ordinance (4898 : Speed Limit Reduction Evaluation) Street From To Existing Speed
Limit
Maximum
Allowable Posted
Speed Reduction
Maiximum
Allowable Reduced
Speed Limit
Recommended
Speed Limit
Speed Limit Reduction Scoring
Criteria
Recommendation Justification
Healdsburg Avenue Northern City Boundary Parkland Farms Boulevard 40 5 35 35 Safety Corridor, Bike/Ped Generator Recommend full reductionHealdsburg Avenue Parkland Farms Boulevard Dry Creek Road 35 5 30 30 Rounding Down, Bike/Ped Generator Recommend full reduction Healdsburg Avenue Dry Creek Road Powell Avenue 35 5 30 30 Rounding Down, Safety Corridor, Bike/Ped Generator Recommend full reduction Healdsburg Avenue Powell Avenue Grant Street 30 5 25 25 Rounding Down, Safety Corridor, Bike/Ped Generator Recommend full reduction
Healdsburg Avenue Grant Street Piper Street 25 5 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHHealdsburg Avenue Piper Street Mill Street 25 5 20 20 Safety Corridor, Bike/Ped Generator Recommend full reductionHealdsburg Avenue Mill Street Exchange Avenue 30 5 25 25 Safety Corridor, Bike/Ped Generator Recommend full reductionHealdsburg Avenue Exchange Avenue Front Street 25 0 25 25 Safety Corridor, Bike/Ped Generator No reduction allowed per evaluationHealdsburg Avenue Healdsburg Ave Bridge (East) Bailhache Avenue 30 5 30 30 Safety Corridor, Bike/Ped Generator Retain 30 mph to create a smoother transition between speed zone to the southHealdsburg Avenue Bailhache Avenue Southern City Boundary 45 10 35 35 Safety Corridor, Bike/Ped Generator Recommend full reduction Piper Street Tee Drive Healdsburg Avenue 25* 10 15 25 Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Mill Street East Street US Highway 101 30 5 25 25 Safety Corridor, Bike/Ped Generator Recommend full reduction East Street Dryer Street Piper Street 25* 10 15 25 Rounding Down, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Dry Creek Road US Highway 101 Healdsburg Avenue 30 5 25 25 Safety Corridor, Bike/Ped Generator Recommend full reduction March Avenue Healdsburg Avenue Woodside Court 30 5 25 25 Bike/Ped Generator Recommend full reduction Matheson Street Western City Boundary Williamson Wines 25* 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsMatheson Street Williamson Wines Healdsburg Avenue 25 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsMatheson Street Healdsburg Avenue East Street 25 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsMatheson Street East Street Fitch Street 25 10 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHMatheson Street Fitch Street Heron Drive 25 5 25 25 Rounding Down, Bike/Ped Generator
No reduction allowed per evaluation
South Fitch Mountain Road Heron Drive Eastern City Boundary 35 5 30 30 Bike/Ped Generator Recommend full reduction Powell Avenue Healdsburg Avenue University Street 25 5 20 25 Rounding Down, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHPowell Avenue University Street Eastern City Boundary 30 5 25 25 Rounding Down, Bike/Ped Generator Recommend full reduction Front Street Healdsburg Avenue Mason Street 25 0 25 25 Safety Corridor, Bike/Ped Generator No reduction allowed per evaluation First Street Mason Street Piper Street 25* 5 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Fitch Street Powell Avenue Matheson Street 25 5 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Fitch Street / Harmon
Street / Hudson Street
Matheson Street Front Street 25 5 20 25 Rounding Down, Bike/Ped Generator
Outside of downtown core - recommend keep at 25 MPH

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Packet Pg. 270
Attachment: Evaluation Summary Table (4898 : Speed Limit Reduction Evaluation) Street From To Existing Speed
Limit
Maximum
Allowable Posted
Speed Reduction
Maiximum
Allowable Reduced
Speed Limit
Recommended
Speed Limit
Speed Limit Reduction Scoring
Criteria
Recommendation Justification
Grove Street Healdsburg Avenue Dry Creek Road 30 5 25 25 Bike/Ped Generator Recommend full reductionGrove Street Dry Creek Road West Grant Street 30 10 20 25 Rounding Down, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH. Will re- review after Grove Street project has been constructed.

Grove Street / Vine Street West Grant Street Mill Street 30 5 25 25 Bike/Ped Generator Recommend full reduction Center Street Powell Avenue North Street 25 5 20 25 Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHCenter Street North Street Mill Street 25 5 20 20 Bike/Ped Generator Recommend full reduction Grant Street Grove Street University Street 25 5 20 25 Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Plaza Street Healdsburg Avenue Center Street 25 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsPlaza Street Center Street Eastern Terminus 25* 10 15 20 Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segments North Street Grove Street / Vine Street East Street 25* 10 15 20 Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segments * This speed limit is not currently posted.

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Packet Pg. 271
Attachment: Evaluation Summary Table (4898 : Speed Limit Reduction Evaluation) Tayman
Park
Sanns Ln
Plaza St
Fit
c
h
S
t
Healdsburg Memorial Bridge
Monte Vista Ave
First St
University Ave
Heald
s
b
urg
Av
e
Heal dsburgAve
Piper St
Tucker St
Healdsburg Ave
Harold Ln
East St
Matheson St
North St
Center St
North St
Dry Creek Rd
Grant St
Mill St
Fr
o
nt St
College St
G
r
o
v
e
S treet/Vine St Gr
o
v
e
St
Powell Ave
March Ave
S Fitch Mountain Rd
Recommended Posted Speed Limits
City of Healdsburg
Recommended Speed Limits (Including School Zones)
15 mph (when children are present as defined by CA MUTCD) 20 mph
25 mph
30 mph
35 mph
Corridors Evaluated – No Changes Recommended (Including School Zones) Schools

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Packet Pg. 272 Attachment: Map Exhibit of Recommended Speed Limit Reductions (4898 : Speed Limit Reduction Evaluation) 345 California Street | Suite 450 | San Francisco, CA 94104 | (415) 348-0300 | Fax (415) 773-1790 www.fehrandpeers.com
Memorandum
Date: May 15th, 2025
To: City of Healdsburg; Curt Bates
CC: Sonoma County Transportation and Climate Authority; Margot Ocañas, From: Fehr & Peers; Erin Ferguson, Angelica Rocha, Emily Turner, and Drake Hayes Subject: City of Healdsburg Speed Limit Reduction Evaluation Methodology SF24-1385
Introduction
Speed is one of the main contributing factors to the severity of collisions. Higher travel speeds on public streets not only increase the likelihood of being involved in a collision, but they also increase the severity of injuries sustained by all road users involved in a collision, as shown in Figure 1.

Figure 1: Relationship between Vehicle Speed, Collisions, and Fatalities1 For this reason, many agencies across the country are adopting the Safe System Approach, 2 which
includes Safe Speeds as one of its five core elements. Notably, the U.S. Department of Transportation (USDOT), California Department of Transportation (Caltrans), and Sonoma County Transportation and Climate Authority (SCTCA) have adopted the Safe System Approach. The Safe 1 https://scag.ca.gov/sites/main/files/file-attachments/cal-guidance-hin-090221.pdf?1633549750 2 https://www.transportation.gov/NRSS/SafeSystem

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Packet Pg. 273 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) 2 City of Healdsburg
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System Approach emphasizes that lower speeds reduce the force of impact in the event a collision occurs, thereby reducing the severity of injuries.

In October 2021, Assembly Bill (AB) 43 was signed into law, giving local agencies increased flexibility and authority to reduce speed limits on locally controlled, public roadways. AB 43 allows local agencies to consider a wider range of factors when setting speed limits, including roadway classification, land use, crash rates, and bicyclist or pedestrian activity. The law emphasizes the need to consider the roadway context when setting speed limits, especially in urban areas and/or areas where vulnerable road users are present. Shortly after AB 43 was signed into law, the California Manual on Uniform Traffic Control Devices (CA MUTCD) was updated to incorporate the provisions of AB 43.

The City of Healdsburg (herein referred to as “the City”) is among the first agencies in Sonoma County to apply California’s new speed limit setting guidance to conduct a Speed Limit Reduction Evaluation (SLRE). The SLRE, which was funded as part of a USDOT Safe Streets and Roads for All (SS4A) grant awarded to SCTCA and the City, is consistent with AB 43 and the 2014 CA MUTCD, Revision 9. To determine which City-maintained roadways could be prioritized for speed limit reductions, the following CA MUTCD criteria were considered:
- 85th Percentile Speed: Eligible for 5 mph reduction if nearest 5 mph increment requires rounding down
- Safety Corridor Designation: Eligible for 5 mph reduction - Proximity to Bicyclist/Pedestrian Generators: Eligible for 5 mph reduction - Business Activity District Designation: Eligible for 25 or 20 mph prima facie speed limit - School Zone Designation: Eligible for 15 and 25 mph prima facie speed limits - Senior Zone Designation: Eligible for 25 mph prima facie speed limit This memo describes the methodology used to conduct the City’s SLRE through two distinct processes: Engineering and Traffic Survey (E&TS) Evaluation and Prima Facie Zone Evaluation.

E&TS Evaluation
The City provided a list of 31 roadway segments to be evaluated for potential speed limit reductions through the E&TS process. This process takes the following speed limit setting criteria into account: 85th percentile speed, Safety Corridor designation, and proximity to bicyclist/pedestrian generators.
85th Percentile Speed
The E&TS process requires local agencies to first conduct an E&TS to collect vehicular speeds using a calibrated radar or other electronic speed measuring device. Per Section 2B.13, paragraph 27 of the CA MUTCD, speed surveys are to be conducted during off-peak traffic hours on a fair6.E.d Packet Pg. 274 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) City of Healdsburg
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3 weather weekday to capture “typical” conditions. Based on the cumulative measured speed data, the 85th percentile speed (i.e., the speed at which 85% of drivers are traveling at or below) is determined, then rounded according to the rules below:

1. If the nearest 5 mph increment of the 85th percentile speed requires rounding up, the posted speed limit can be rounded down to the nearest 5 mph increment below the 85th percentile speed, if no further reduction is used.
3 2. If the nearest 5 mph increment of the 85th percentile speed requires rounding down, the roadway qualifies for an additional 5 mph speed reduction (i.e., the posted speed limit can be reduced by 5 mph from the nearest 5 mph increment of the 85th percentile speed).4
Sample 85th percentile speeds and the application of the speed limit setting guidelines described above for local agency roadways and private roadways subject to the California Vehicle Code (CVC) are shown in Table 1. E&TS data from 2018 to 20255 served as the basis for the City’s SLRE.

Table 1: Examples Showing Applicability of Rounding and Additional Speed Reduction on Local Agency’s Roadways & Private Property Subjected to CVC * Note – CVC Sections 22358.7, 22358.8 & 22358.9 are applicable to local agency roadways and private properties subjected to CVC, they are not applicable to the State Highway System. Refer to Section 2B.13 for more details.

Source: CA MUTCD 2014 Edition, Revision 9, Chapter 2B, Table 2B-104(CA) 3 Further reductions that preclude this rounding do not include the “Safety Corridor” or “proximity to bicyclist/pedestrian generators” designations as described in the following sections. See CA MUTCD Section 2B.13, paragraph 12l and 12m.
4 If the speed limit to be posted has had this 5 mph reduction applied, the corresponding E&TS must document in writing the conditions and justification for the lower speed limit. These conditions should be in compliance with CVC Sections 627 and 22358.5 and approved by a registered Civil or Traffic Engineer. 5 Per the CA MUTCD, any existing E&TS that was performed before January 1, 2022 is not required to be updated until due for reevaluation five (5), seven (7), or 14 years from the date of the survey.

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Packet Pg. 275 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) 4 City of Healdsburg
May 15th, 2025

Proximity to Bicyclist/Pedestrian Generators
Proximity to bicyclist/pedestrian generators is one of two new options to reduce the speed limit by 5 mph.6 The other option is Safety Corridor designation, which will be discussed in the following section. Per the CA MUTCD, local authorities can apply a 5-mph speed limit reduction if the roadway is adjacent to any land or facility that generates high concentrations of bicyclists or pedestrians, especially those from vulnerable groups such as children, seniors, persons with disabilities, and the unhoused.

To meet this criterion, the roadway segment must have one (1) or more bicyclist/pedestrian generators present within a distance of 1,320 feet. A list of qualifying bicyclist/pedestrian generators, which includes the presence of bicycle and pedestrian infrastructure, is provided in Table 2.
7 If the roadway segment is longer than 1,320 feet, a minimum of one (1) generator must be present for every 1,320 feet.

For the City, this criterion was satisfied through existing sidewalk infrastructure alone (i.e., every quarter mile sub-segment evaluated had sidewalk present within a quarter mile). 6 The two options for lowering the speed limit by 5 mph, “Safety Corridor” and “proximity to bicyclist/pedestrian generators” designation, are presented in tandem in the CA MUTCD, meaning that whether a roadway satisfies one or both criteria, it is eligible for a reduction of no more than 5 mph. 7 Per the CA MUTCD, crash data that demonstrates a roadway segment is within the top 20% of the local jurisdiction’s pedestrian and/or bicyclist fatalities or serious injuries over a three to five-year period can be used in lieu of one of the generators listed in Table 2. If the roadway segment is longer than 1,320 feet, a minimum of one (1) location within the top 20% of pedestrian and/or bicyclist fatal or serious injury crashes must be present for every 1,320 feet. This metric is most suitable for jurisdictions with dense pedestrian and bicyclist activity (and therefore a high concentration of crashes). This metric was not used for Vista given that the City’s pedestrian and bicyclist activity is spread out over a large geography.

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Packet Pg. 276 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) City of Healdsburg
May 15th, 2025

5 Table 2: Requirements to Determine Land or Facility that Generates High Concentrations of Bicyclists or Pedestrians
Source: CA MUTCD 2014 Edition, Revision 9, Chapter 2B, Table 2B-106(CA) Safety Corridor Designation
Safety Corridor designation is the second of two new options (the first one being proximity to bicyclist/pedestrian generators as described above) to reduce the speed limit by 5 mph. The CA MUTCD defines a Safety Corridor as “a roadway segment within an overall roadway network where the highest number of serious injury and fatality crashes occur.” Per the CA MUTCD, Safety Corridors should not constitute more than 20% of a local jurisdiction’s overall roadway network.

As part of this evaluation, Fehr & Peers provided the City with a data-driven network of Safety Corridors eligible for this 5 mph reduction. A map of the City’s Safety Corridor Network can be found in Attachment A. The methodology and data sources used to develop this network can be found in Attachment B.

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Packet Pg. 277 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) 6 City of Healdsburg
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Prima Facie Zone Evaluation
In addition to the potential reductions explored through the E&TS process, candidate roadways were also identified based on prima facie zone eligibility. Each prima facie zone has a corresponding speed limit and a unique set of conditions that must be met for a local agency to declare a prima facie speed limit. Many prima facie zones are exempt from certain speed trap provisions and therefore do not require an E&TS for radar enforcement. The following prima facie zone types were considered as part of this evaluation: Business Activity District, School Zone, and Senior Zone.

Business Activity District Designation
Per the CA MUTCD, local authorities can declare, by ordinance or resolution, a 25 or 20 mph prima facie speed limit on a roadway contiguous to a Business Activity District if the roadway has four (4) or fewer travel lanes and meets one of the following conditions:

1. Maximum posted speed limit of 30 mph immediately prior to and after the Business Activity District, if establishing a 25 mph prima facie speed limit.

2. Maximum posted speed limit of 25 mph immediately prior to and after the Business Activity District, if establishing a 20 mph prima facie speed limit.

The CA MUTCD defines a Business Activity District as “the portion of a highway and the property contiguous thereto that includes central or neighborhood downtowns, urban villages, or zoning designations that prioritize commercial land uses at the downtown or neighborhood scale.” To qualify as a Business Activity District, an area must meet at least three (3) of the following four (4) requirements:

1. No less than 50% of the contiguous property fronting the highway consists of retail or dining commercial uses, including outdoor dining, that open directly onto sidewalks adjacent to the highway.

2. Parking, including parallel, diagonal, or perpendicular spaces, located alongside the highway.

3. Traffic control signals or stop signs regulating traffic flow on the highway, located at intervals of no more than 600 feet.

4. Marked crosswalks not controlled by a traffic control device.

Any roadway located within Downtown Healdsburg was evaluated for Business Activity District eligibility. City staff defines Downtown Healdsburg as the area bordered by Grove/Vine Street to the west, Grant Street to the north, Center Street and East Street to the east, and Mill Street to the south. A map of all roadway segments eligible for Business Activity District designation can be found in Attachment C.

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Packet Pg. 278 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) 7 City of Healdsburg
May 15th, 2025

School Zone Designation
Per the CA MUTCD, local authorities can declare, by ordinance or resolution, a 20 or 15 mph prima facie speed limit within 500 feet of school grounds and an extended 25 mph prima facie speed limit within 500 to 1,000 feet from school grounds if the following criteria are met:

1. Roadway is in a residential district.

2. Roadway has a maximum posted speed limit of 30 mph before and after the school zone.

3. Roadway has a maximum of two (2) through traffic lanes (one in each direction or two in one direction).

In California, school speed limits apply when children are present. If the school grounds are separated from the roadway by a fence, gate, or other physical barrier, the school speed limits should be enforced when children are going to or leaving the school, either during school hours or during the noon recess hour. If the school grounds are not separated from the roadway by a fence, gate, or other physical barrier, the school speed limits should be enforced whenever the school grounds are in use by children.8 Enforcement of school speed limits is ultimately at the discretion of the police officer.

Any roadway contiguous to a school building or school grounds in the city was evaluated for school zone eligibility. A map of all eligible school zones can be found in Attachment D.

Senior Zone Designation
Per the CA MUTCD, local authorities can establish a 25 mph prima facie speed limit in a senior zone. The CA MUTCD defines a senior zone as “an area approaching or passing a senior center building or other facility primarily used by senior citizens, or the grounds thereof that is contiguous to a highway.”
Matheson Street, which is contiguous to the Healdsburg Senior Center, and Grove Street, which is contiguous to Healdsburg Senior Living, were evaluated for senior zone eligibility. A map of all eligible senior zones can be found in Attachment E.

Speed Limit Recommendations
Based on the results of the SLRE, City staff recommends a posted speed limit reduction of at least 5 mph on 27 of the 31 roadway segments evaluated. Full evaluation results and recommendations from City staff can be found in Attachment F. In accordance with CVC Section 22358.6, paragraph 12c, all recommended speed limits are within 12.4 mph of the 85th percentile speed on their respective roadways.
8 CA MUTCD 2014 Edition, Revision 9, Section 7B.15, paragraph 31

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Packet Pg. 279 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Attachment A – Safety Corridor
Network

6.E.d
Packet Pg. 280 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Tayman
Park
Sherman St
Grant St
Sanns Ln
Plaza St
Fitch St
Harold Ln
Monte Vista Ave
University Ave
North St
Tucker St
Healds
b
u
rg
Ave
Healdsburg Ave
Powell Ave
First St
Dry Creek Rd
Mill St
F
r
o
nt
St
College St
East St
Matheson St
G
r
o
v
e
S treet/Vi
n
e
St
Grove
S
t
Piper St
March Ave
S Fitch Mountain Rd
Center St
Safety Corridor Network
City of Healdsburg
Safety Corridor

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Packet Pg. 281 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Attachment B – Safety Corridor
Methodology

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Packet Pg. 282 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) B-1
Safety Corridor Guidance Considerations
A Safety Corridor is defined as a roadway segment within an overall roadway network where the highest number of fatal and serious injury (KSI) crashes occur. Per the CA MUTCD, Safety Corridors should represent a prioritized subset of a local jurisdiction’s overall roadway network and therefore cannot exceed 20% of the local jurisdiction’s roadways. A Safety Corridor Network should be consistent with the following requirements:
• Developed using at least one of the crash weighting factors listed in Table B1 • Identifies specific locations with high crash occurrences • Identifies corridor-level segments with a pattern of crash reoccurrence • Able to be stratified by mode
For more information on Safety Corridors, refer to CVC Section 22358.7(a)(1) of the CA MUTCD. 1 Table B1: Safety Corridor Factors
Source: CA MUTCD 2014 Edition, Revision 9, Chapter 2B, Table 2B-105(CA) 1 https://dot.ca.gov/-/media/dot-media/programs/safety-programs/documents/ca-mutcd/rev9/2025- camutcd-2014-rev9-all.pdf

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Packet Pg. 283 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) B-2
Safety Corridor Data Sources and Definitions
Crash Data
The City of Healdsburg’s Safety Corridor Network was developed using the most recent five (5) years of crash data (2019-2023) from SafeTREC’s Transportation Injury Mapping System (TIMS). 2 Only injury crashes on City-maintained, at-grade public roadways were included in the analysis (i.e., Property Damage Only crashes were excluded).

Disadvantaged Communities
The California Department of Transportation’s (Caltrans) Transportation Equity Index (EQI) was used to identify transportation-based priority populations (TBPPs) at the Census block level.

TBPPs represent the populations that are most burdened by traffic exposure, but also benefit the least from the multimodal transportation network (as measured by access to destinations). The EQI integrates transportation and socioeconomic indicators into three (3) screens, all of which reflect low-income status and Tribal Land status.

Vulnerable Populations by Age
Census block group-level demographic data from the most recent five-year American Community Survey (ACS) estimates (2019-2023) were used to identify vulnerable populations in the city.

Consistent with Table 2B-105(CA) of the CA MUTCD and CalEPA’s methodology for designating disadvantaged communities, a vulnerable population was defined as a Census block group that ranks in the top 25% of the City’s overall population of seniors and youth. The CA MUTCD defines seniors as individuals age 65 and older and youth as individuals under the age of 15.

Schools
The California School Campus Database (CSCD), as well as the Schools dataset from the County of Sonoma’s Open Data Portal, were used to identify public and private schools in the city.

Safety Corridor Methodology
The methodology for developing the City of Healdsburg’s Safety Corridor Network uses a proactive approach that involves incorporating crash factors in addition to known location-based risk factors, rather than relying solely on crash history. The methodology also incorporates the Highway Safety Manual (HSM)-recommended Sliding Window method3 that is referenced in the CA MUTCD. The Sliding Window method is a network screening method that uses overlapping 2 The Transportation Injury Mapping System (TIMS) was developed by SafeTREC to provide quick, easy, and free access to California crash data, the Statewide Integrated Traffic Records System (SWITRS), that has been geo-coded by SafeTREC to make it easy to map crashes. 3 AASHTO, Highway Safety Manual, 1st Edition (2010), Chapter 4 Network Screening, p. 4-15.

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Packet Pg. 284 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) B-3
roadway segments, or “windows,” to help smooth any errors in crash location reporting. For the City of Healdsburg, the City’s roadway network was converted into overlapping, ¼-mile segments.

Each segment was then scored based on the severity and density of crashes within 50 feet of it, as well as several other contextual factors. The scoring factors that were applied to all roadway segments to develop the City’s Safety Corridor Network are summarized in the following sections.

Crash Factors
The methodology used involves assigning a weight to certain types of crashes. For this analysis, each crash was assessed based on the following factors: crash severity, mode, and victim age.

Crash Severity
The scoring factor with the greatest influence on Safety Corridor prioritization is crash severity.

Crash severity weights were derived from 2024 Caltrans Local Roadway Safety Manual (LRSM) crash costs by crash severity level. This method is similar to the HSM Equivalent Property Damage Only (EPDO) weighting method,4 except it uses the “Complaint of Pain” severity level as its baseline since Property Damage Only (PDO) crashes were not included.

Cost assumptions included in the 2024 Caltrans LRSM are based on costs from the HSM First Edition, with costs adjusted to 2024 dollars. The HSM uses “comprehensive” or “societal” crash costs to associate crash costs with each crash severity level. Comprehensive costs include both economic costs and monetized pain and suffering costs. Economic costs are monetary costs associated with emergency services deployment, medical services, congestion impacts from a crash, productivity loss due to victim injury, insurance and legal costs, and property damage costs.

Monetized pain and suffering costs are an assumption of the costs associated with lost quality of life (or Quality-Adjusted Life Years), accounting for reductions in life expectancy and quality of life changes as a result of a crash.

Table B2 lists the estimated crash costs and weights for each severity level. This methodology uses all injury crashes in the Safety Corridor Network development process (as opposed to KSI crashes only).
4 The equivalent property damage only (EPDO) method assigns weighting factors related to the societal costs of fatal, injury, and property damage only crashes to crashes by severity to develop an equivalent property damage only score that considers frequency and severity of crashes. https://safety.fhwa.dot.gov/local_rural/training/fhwasa14072/sec4.cfm

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Packet Pg. 285 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) B-4
Table B2: Crash Weights by Severity
Severity Crash Cost Crash Weight
Fatal and Severe Injury (KSI) $2,860,000* 26
Evident Injury – Other Visible $193,000 2**
Possible Injury – Complaint of Pain $110,000 1
*The fatal and severe injury (KSI) crash cost is an average of the location type costs (signalized intersections, nonsignalized intersections, roadway). **Rounded to the nearest whole number.

Vulnerable Victim Factors
Two (2) additional crash factors, mode and victim age, were also considered to account for discrepancies in crash reporting, specifically for vulnerable road users. As discussed in the Recommendations for California Statewide Guidance on High Injury Networks report,5 because police assessment of injury severity is based on an officer’s primarily visual assessment of a victim at the scene of a crash, victim injuries are commonly underreported. To offset some of those reporting discrepancies and prioritize vulnerable road users, crashes involving a bicyclist or pedestrian and/or a CA MUTCD-defined youth or senior victim were assigned a weight of 3 for a maximum potential vulnerable victim score of 6. The goal of this additional weight was to elevate the score for a crash reported as non-severe (evident injury or possible injury) if the crash involved a vulnerable road user.

Once a crash score had been assigned to each crash, each crash was then associated with a roadway segment(s) using a 50-foot buffer. Crashes within 50 feet of two roadway segments (e.g., at an intersection) were assigned twice, once to each segment. As shown in Table B3, the cumulative crash score for a single crash (taking into account crash severity and vulnerable victims involved) can range from 1 to 32.

Location-Based Risk Factors
In addition to the crash factors described above, three (3) location-based risk factors were evaluated for each roadway segment: disadvantaged communities, vulnerable populations by age, and school proximity. The predictive, contextual nature of these factors can help to identify locations with high risk, rather than just locations with a history of KSI crashes. Segments within a disadvantaged community, a vulnerable population (by age), or a quarter mile of a school were assigned a weight of 3 for a maximum potential risk score of 9. For more information on the underlying data and methodologies used to assess these factors, see Safety Corridor Data Sources and Definitions on page B-2.
5 https://scag.ca.gov/sites/main/files/file-attachments/cal-guidance-hin-090221.pdf?1633549750

6.E.d
Packet Pg. 286 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) B-5
Overall Score: Safety Index
Cumulative scores for both crash and location-based risk factors were then summed together to calculate an overall Safety Index for each roadway segment. Based on the scoring for each variable shown in Table B3, the largest emphasis is on KSI crashes, with the other crash and location-based factors adding a nuance to the scoring that provides minor distinctions between the final scores for each segment. This nuance can help to manage the number of corridors that meet the cutoff for the final Safety Corridor Network without exceeding the CA MUTCD threshold of 20%.

Table B3: Safety Corridor Network Scoring
Variable Value Score
Crash Factors
Crash Severity Factor | Applied to Crash
Fatal and Severe Injury (KSI) 0 or 1 26
Evident Injury – Other Visible 0 or 1 2
Possible Injury – Complaint of Pain 0 or 1 1
Vulnerable Victim Factors | Applied to Crash
Mode: involves bicyclist or pedestrian 0 or 1 3
Victim Age: involves victim* age 65+ or under 15
(based on crash victim data from SANDAG) 0 or 1 3
Risk Factors
Location-Based Factors | Applied to Segment
Disadvantaged Community 0 or 1 3
Vulnerable Population: age 65+ or under 15
(based on Census tract-level data from ACS) 0 or 1 3
School Proximity (within ¼ mile) 0 or 1 3
*A victim is defined as any person killed or injured as the result of a crash.

Building the Network
Once a Safety Index had been assigned to each roadway segment, the highest scoring segments were identified according to CA MUTCD guidance, which states that Safety Corridors should not constitute more than 20% of the overall roadway network. Healdsburg’s Safety Corridor Network constitutes 19.9% of the overall roadway network and accounts for 100% of KSI crashes.

Smoothing the Network
Finally, a “smoothed” network was created by filling gaps and correcting anomalies in the resulting Safety Corridor Network. Any Safety Corridor links less than 1,000 feet in length were removed from the final network. If a non-Safety Corridor link less than ½ mile existed between

6.E.d
Packet Pg. 287 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) B-6
two (2) Safety Corridor links, it was added to the final network. Consideration was also given to locations where the City plans to implement additional bicycle and/or pedestrian infrastructure if adjacent to a Safety Corridor link.

6.E.d
Packet Pg. 288 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Attachment C – Eligible Business
Activity District Segments

6.E.d
Packet Pg. 289 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Plaza Park
North St
Grove St
Healdsburg Ave
H
eald
sb
u
rg
Ave
Tucker St
Plaza St
Grant St
Fitch St
Mill St
Matheson St
Piper St
East St
Center St
Center St
Grove Street/VineSt
Grove Street/Vine St
Eligible Business Activity District Segments
City of Healdsburg
Eligible Business Activity District Segments
Downtown Healdsburg

6.E.d
Packet Pg. 290 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Attachment D – Eligible School
Zones

6.E.d
Packet Pg. 291 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Tayman
Park
Grant St
Sanns Ln
Plaza St
F
i
t
c
h
S
t
Harold Ln
Monte VistaAve
University Ave
North St
Tucker St
Healds
b
u
rg
Ave
Healdsburg Ave
Powell Ave
First St
Dry Creek Rd
Mill St
F
r
o
nt
St
College St
East St
Matheson St
G
r
o
v
e
S treet/Vi
n
e
St
Grove
S
t
Piper St
March Ave
S Fitch Mountain Rd
Center St
Eligible School Zones
City of Healdsburg
Eligible School Zones
Schools

6.E.d
Packet Pg. 292 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Attachment E – Eligible Senior
Zones

6.E.d
Packet Pg. 293 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Tayman
Park
Grant St
Sanns Ln
Plaza St
F
i
t
c
h
S
t
Harold Ln
Monte Vista Ave
University Ave
North St
Tucker St
Healds
b
u
rg
Ave
Healdsburg Ave
Powell Ave
First St
Dry Creek Rd
Mill St
F
r
o
nt
St
College St
East St
Matheson St
G
r
o
v
e
S treet/Vi
n
e
St
Grove
S
t
Piper St
March Ave
S Fitch Mountain Rd
Center St
Eligible Senior Zones
City of Healdsburg
Eligible Senior Zones
Senior Facilities

6.E.d
Packet Pg. 294 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Attachment F – Results and
Recommendations

6.E.d
Packet Pg. 295 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Street From To Existing Speed
Limit
Maximum
Allowable Posted
Speed Reduction
Maiximum
Allowable Reduced
Speed Limit
Recommended
Speed Limit
Speed Limit Reduction Scoring
Criteria
Recommendation Justification
Healdsburg Avenue Northern City Boundary Parkland Farms Boulevard 40 5 35 35 Safety Corridor, Bike/Ped Generator Recommend full reductionHealdsburg Avenue Parkland Farms Boulevard Dry Creek Road 35 5 30 30 Rounding Down, Bike/Ped Generator Recommend full reduction Healdsburg Avenue Dry Creek Road Powell Avenue 35 5 30 30 Rounding Down, Safety Corridor, Bike/Ped Generator Recommend full reduction Healdsburg Avenue Powell Avenue Grant Street 30 5 25 25 Rounding Down, Safety Corridor, Bike/Ped Generator Recommend full reduction
Healdsburg Avenue Grant Street Piper Street 25 5 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHHealdsburg Avenue Piper Street Mill Street 25 5 20 20 Safety Corridor, Bike/Ped Generator Recommend full reductionHealdsburg Avenue Mill Street Exchange Avenue 30 5 25 25 Safety Corridor, Bike/Ped Generator Recommend full reductionHealdsburg Avenue Exchange Avenue Front Street 25 0 25 25 Safety Corridor, Bike/Ped Generator No reduction allowed per evaluationHealdsburg Avenue Healdsburg Ave Bridge (East) Bailhache Avenue 30 5 30 30 Safety Corridor, Bike/Ped Generator Retain 30 mph to create a smoother transition between speed zone to the southHealdsburg Avenue Bailhache Avenue Southern City Boundary 45 10 35 35 Safety Corridor, Bike/Ped Generator Recommend full reduction Piper Street Tee Drive Healdsburg Avenue 25* 10 15 25 Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Mill Street East Street US Highway 101 30 5 25 25 Safety Corridor, Bike/Ped Generator Recommend full reduction East Street Dryer Street Piper Street 25* 10 15 25 Rounding Down, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Dry Creek Road US Highway 101 Healdsburg Avenue 30 5 25 25 Safety Corridor, Bike/Ped Generator Recommend full reduction March Avenue Healdsburg Avenue Woodside Court 30 5 25 25 Bike/Ped Generator Recommend full reduction Matheson Street Western City Boundary Williamson Wines 25* 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsMatheson Street Williamson Wines Healdsburg Avenue 25 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsMatheson Street Healdsburg Avenue East Street 25 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsMatheson Street East Street Fitch Street 25 10 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHMatheson Street Fitch Street Heron Drive 25 5 25 25 Rounding Down, Bike/Ped Generator
No reduction allowed per evaluation
South Fitch Mountain Road Heron Drive Eastern City Boundary 35 5 30 30 Bike/Ped Generator Recommend full reduction Powell Avenue Healdsburg Avenue University Street 25 5 20 25 Rounding Down, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHPowell Avenue University Street Eastern City Boundary 30 5 25 25 Rounding Down, Bike/Ped Generator Recommend full reduction Front Street Healdsburg Avenue Mason Street 25 0 25 25 Safety Corridor, Bike/Ped Generator No reduction allowed per evaluation First Street Mason Street Piper Street 25* 5 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Fitch Street Powell Avenue Matheson Street 25 5 20 25 Safety Corridor, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Fitch Street / Harmon
Street / Hudson Street
Matheson Street Front Street 25 5 20 25 Rounding Down, Bike/Ped Generator
Outside of downtown core - recommend keep at 25 MPH

6.E.d
Packet Pg. 296
Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Street From To Existing Speed
Limit
Maximum
Allowable Posted
Speed Reduction
Maiximum
Allowable Reduced
Speed Limit
Recommended
Speed Limit
Speed Limit Reduction Scoring
Criteria
Recommendation Justification
Grove Street Healdsburg Avenue Dry Creek Road 30 5 25 25 Bike/Ped Generator Recommend full reductionGrove Street Dry Creek Road West Grant Street 30 10 20 25 Rounding Down, Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH. Will re- review after Grove Street project has been constructed.

Grove Street / Vine Street West Grant Street Mill Street 30 5 25 25 Bike/Ped Generator Recommend full reduction Center Street Powell Avenue North Street 25 5 20 25 Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPHCenter Street North Street Mill Street 25 5 20 20 Bike/Ped Generator Recommend full reduction Grant Street Grove Street University Street 25 5 20 25 Bike/Ped Generator Outside of downtown core - recommend keep at 25 MPH Plaza Street Healdsburg Avenue Center Street 25 10 15 20 Safety Corridor, Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segmentsPlaza Street Center Street Eastern Terminus 25* 10 15 20 Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segments North Street Grove Street / Vine Street East Street 25* 10 15 20 Bike/Ped Generator Recommended 20 MPH in downtown core to be consistent with other 20 MPH segments * This speed limit is not currently posted.

6.E.d
Packet Pg. 297
Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Tayman
Park
Sanns Ln
Plaza St
Fit
c
h
S
t
Healdsburg Memorial Bridge
Monte Vista Ave First St
University Ave
Heald
s
b
u
rg
Av
e
Healdsburg Ave
Piper St
Tucker St
Healdsburg Ave
Harold Ln
East St
Matheson St
North St
Center St
North St
Dry Creek Rd
Grant St
Mill St
F
r
o
nt
St
College St
G
r
o
v
e
S treet/Vin
e
St
G
r
o
v
e
St
Powell Ave
March Ave
S Fitch Mountain Rd
Recommended Posted Speed Limits
City of Healdsburg
Recommended Posted Speed Limits (Excluding School Zones) 20 mph
25 mph
30 mph
35 mph
Corridors Evaluated – No Changes Recommended (Excluding School Zones)

6.E.d
Packet Pg. 298 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Tayman
Park Grant St
Sanns Ln
Plaza St
Fit
c
h
S
t
Harold Ln
Healdsburg Memorial Bridge
Monte Vista Ave
East St
North St First St
Tucker StUniversity Ave
Heald
sburg Ave He
a
ldsburgAve
Piper St
Powell Ave
HealdsburgAve
Center St
North St
Dry Creek Rd
Mill St
Fr
o
nt St
College St
Matheson St
Gro
v
e
S treet/Vine St
Grove
S
t
March Ave
S Fitch Mountain Rd
Recommended Reduction from May 2025 Speed Limits
City of Healdsburg
May 2025 Recommended Speed Limit Reductions Amongst Streets Evaluated (Excluding School Zones) 0 mph
5 mph
10 mph

6.E.d
Packet Pg. 299 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation) Tayman
Park
Sanns Ln
Plaza St
Fit
c
h
S
t
Healdsburg Memorial Bridge
Monte Vista Ave
First St
University Ave
Heald
s
b
urg
Av
e
Heal dsburgAve
Piper St
Tucker St
Healdsburg Ave
Harold Ln
East St
Matheson St
North St
Center St
North St
Dry Creek Rd
Grant St
Mill St
Fr
o
nt St
College St
G
r
o
v
e
S treet/Vine St Gr
o
v
e
St
Powell Ave
March Ave
S Fitch Mountain Rd
Recommended Posted Speed Limits
City of Healdsburg
Recommended Speed Limits (Including School Zones)
15 mph (when children are present as defined by CA MUTCD) 20 mph
25 mph
30 mph
35 mph
Corridors Evaluated – No Changes Recommended (Including School Zones) Schools

6.E.d
Packet Pg. 300 Attachment: Technical Memorandum Speed Limit Reduction Evaluation Summary (4898 : Speed Limit Reduction Evaluation)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 16, 2025
SUBJECT: Annual Striping and Signage Contract
PREPARED BY: Curt Bates, Principal Engineer
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution awarding the Striping and Signage Maintenance Contract to Bayside Stripe and Seal, and Authorizing the City Manager to Execute the Contract for a Not-To-Exceed Amount of $75,000 for FY 25/26 and Four Annual Extensions for an Annual Not-To-Exceed Amount of $55,000.

COMMUNITY ENGAGEMENT/OUTREACH:

A notice inviting bids for the project was advertised in the Press Democrat, on the City’s website, and was sent to all contractors on the City’s Qualified Bidders List and to the Local Builder’s Exchanges.

BACKGROUND:

One of the strategic initiatives adopted by the City Council is to “Maintain and Improve Infrastructure and Facilities.” The initiative states that “Healdsburg will initiate action necessary to catch up on the deferred maintenance of City facilities and infrastructure including streets, sidewalks, parks, utility infrastructure, and buildings. The City will also develop a program for long-term maintenance that includes a system for establishing priorities among projects and maintenance services and needs.” The striping and signage maintenance project is consistent with the City’s strategic initiative.

To facilitate the repair and replacement of striping and signage, the City uses an on-call contract.

The contract is based on unit prices for the various items of work, with the actual quantities and locations designated by work orders issued throughout the year on an as needed basis. In the event the contract is extended the unit prices may be adjusted based on the Engineering News Record’s construction cost index, however it will not increase to a dollar amount above the notto-exceed annual amount.

6.F
Packet Pg. 301
DISCUSSION/ANALYSIS:

The project consists of various maintenance items related to striping and signage throughout the City. The work generally consists of traffic markings to Caltrans standards, parking stall markings, regulatory sign installation and removal to City standards, curb painting, and the removal of existing markings and other such items of work as are required to complete the project in accordance with this contract and the project plans and technical specifications.

Per the bid documents, “The estimate of the quantities of work to be done is approximate only, being as a basis for the comparison of bids, and the City does not expressly or by implication agree that the actual amount of work will correspond therewith, and the City reserves the right to increase or decrease the amount or any portion of the work as directed by the engineer.” The notice inviting bids for the project was published on April 15, 2025, and April 19, 2025, with the public bid opening on May 13, 2025. The City received one bid, from Bayside Stripe & Seal.

The bid summary is attached.

The bid from Bayside Stripe & Seal satisfies the bidding requirements for the project as described in the bid instructions. There are no irregularities with the bid. Staff has verified that Bayside Stripe & Seal possesses the required license(s) and is otherwise qualified to perform the work. Based on this information, staff have determined that Bayside Stripe & Seal’s bid is responsive. The City previously budgeted $40,000 annually for the striping maintenance contract and there is $40,000 per year appropriated in the currently approved FY 24/25 and 25/26 budgets. However, unit pricing cost of materials and labor has increased over the past several years and previously allocated funding is not sufficient to keep up with the demand for deferred striping and signage maintenance. Additionally, there are two striping and signage one-time projects scheduled for FY 25/26. One project is the red curb daylighting project which is anticipated to cost $20,000 and the other project is the speed limit sign replacement project which is anticipated cost $10,000. Both one-time projects are scheduled to be implemented in summer of 2025. Public Works staff are also reviewing the condition of existing traffic signage at signalized intersections and intends to use remaining available funding to replace traffic signage as required. Additionally, $5,000 per year is requested for restriping of parking lots at City-owned building facilities.

Staff recommends the City Council accept the unit pricing in the bid schedule and award a striping and signage maintenance contract for a not-to-exceed annual amount of $75,000 for FY 25/26 and a not-to-exceed annual amount of $55,000 for FY 26/27 through FY 29/30 to Bayside Stripe & Seal.

ENVIRONMENTAL STEWARDSHIP:

Section 12-1.04 of the Project Additional Provisions (12-1.04) include general requirements and procedures for compliance with California State Water Resources Control Board pursuant to National Pollutant Discharge Elimination System (NPDES) General Permit for Storm Water Discharges Associated with Construction and Land Disturbance Activities Order No. 2009-0009- DWQ, NPDES No. CAS000002 (“General Permit”) adopted pursuant to regulations adopted by the U.S. Environmental Protection Agency (USEPA) on November 16, 1990 and codified in 40 Code of Federal Regulations Parts 122, 123, 124.

6.F
Packet Pg. 302
ALTERNATIVES:

The City Council could choose not to adopt the recommended resolution. If such an alternative is chosen, additional direction to staff is requested.

FISCAL IMPACT:

Sufficient appropriations are included in the FY 25/26 budget for all affected departments and appropriations for the remaining 4-year extensions for FY 26/27 through FY 29/30 will be included in future proposed budgets. No additional appropriations are requested at this time. The proposed breakdown of not-to-exceed annual dollar amounts for each department is as follows:

Department FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Public Works:

Roadway Restriping and
Signage
$70,000 $50,000 $50,000 $50,000 $50,000
City Building Facilities:

Parking Lot Restriping $5,000 $5,000 $5,000 $5,000 $5,000 Total: $75,000 $55,000 $55,000 $55,000 $55,000
ENVIRONMENTAL ANALYSIS:

Maintenance re-striping activities are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 21080.19 of the Public Resources Code.

ATTACHMENT(S):

Resolution
IFB-06-025 Striping and Signage Maintenance 2025 Bid Summary

6.F
Packet Pg. 303

CITY OF HEALDSBURG
RESOLUTION NO. -2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG AWARDING THE STRIPING AND SIGNAGE

MAINTENANCE CONTRACT TO BAYSIDE STRIPE AND

SEAL, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE THE CONTRACT FOR A NOT-TO-EXCEED
AMOUNT OF $75,000 FOR FISCAL YEAR 2025-2026 AND
FOUR ANNUAL EXTENSIONS FOR AN ANNUAL NOT-TOEXCEED AMOUNT OF $55,000 WHEREAS, the City has routinely outsourced the maintenance of the city's striping activities; and
WHEREAS, the city has previously budgeted $40,000 annually for the striping maintenance contract, and because of this, there is $40,000 allocated annually in the approved annual budget for FY 2025-2026; and
WHEREAS, the existing contract for this service has reached its term limit and the city prepared and advertised the project; and
WHEREAS, the contract contains provisions that upon satisfactory performance of the contractor, the City Manager is authorized to extend the contract for up to 4 one-year extensions; and
WHEREAS, the City received one bid from Bayside Stripe & Seal being the lowest responsible bidder; and
WHEREAS, Bayside Stripe & Seal is properly licensed and qualified to perform the work; and
WHEREAS, staff has determined that Bayside Stripe & Seal’s bid is responsive; and WHEREAS, staff has reviewed the bid and finds the bid is a larger dollar amount than the expired contract; and
WHEREAS, the quantities stated in the bid schedule are approximate only and all quantities are subject to increase or decrease in the amount of work as needs require; and WHEREAS, in the event the contract is extended the unit prices may be adjusted based on the Engineering News Record’s construction cost index, however it will not increase to an amount above the annual $75,000 not-to-exceed amount for fiscal year 2025-2026 and an annual $55,000 not-to-exceed amount for fiscal years 2026-2027 through 2029-2030; and

6.F.a
Packet Pg. 304 Attachment: Resolution (4900 : Annual Striping and Signage Contract) Resolution No. – 2025

WHEREAS, staff recommends that the City Council accept the unit pricing in the bid schedule and award a striping and signage maintenance contract for a not-to-exceed annual amount of $75,000 for fiscal year 2025-26, and a not-to-exceed annual amount of $55,000 for fiscal years 2026-27 through fiscal year 2029-30 to Bayside Stripe & Seal; and WHEREAS, maintenance re-striping activities are exempt from the California Environmental Quality Act (“CEQA”) pursuant to Section 21080.19 of the Public Resources Code.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that the maintenance striping activities are exempt under CEQA section 21080.19.

2. Conditionally awards the annual striping maintenance contract to Bayside Stripe & Seal.

3. Authorizes the City Manager to execute a unit price contract with Bayside Stripe & Seal for the fiscal year 2025-26 annual striping & signage maintenance contract for the not-toexceed amount of $75,000.

4. Authorizes the City Manager to extend the contract for no more than four (4) one-year extensions in a not-to-exceed amount of $55,000 each, with each extension limited to the original terms and conditions.

PASSED AND ADOPTED by the City Council of the City of Healdsburg, this 16th day of June 2025, by the following vote:

AYES: Councilmembers: ( )
NOES: Councilmembers: ( )
ABSENT: Councilmembers: ( )
ABSTAINING: Councilmembers: ( )
SO ORDERED: ATTEST:
____________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk

6.F.a
Packet Pg. 305 Attachment: Resolution (4900 : Annual Striping and Signage Contract) Bayside
Item Item Description
Estimated
Annual
Quanity
Unit of
Measure
Unit Cost (in
figures)
Total Cost (in
figures
Centerline Striping
1 PAINT - DOUBLE YELLOW PER DETAIL 21
@___________
dollars per lineal foot; 3,000 LF

3.50 $10,500.00
2 PAINT WITH RAISED PAVEMENT MARKER
(RPM) - DOUBLE
YELLOW WITH RPM PER DETAIL 22
@ _________
dollars per lineal foot;
3,000 LF

4.00 $12,000.00
3 THERMOPLASTIC - DOUBLE YELLOW PER
DETAIL 21
@____________
dollars per lineal foot;
2,200 LF

6.00 $13,200.00
4 THERMOPLASTIC WITH RAISED PAVEMENT

MARKER (RPM) - DOUBLE YELLOW WITH RPM
PER DETAIL 22
@_____________
dollars per lineal foot;
2,200 LF

6.50 $14,300.00
5 RAISED PAVEMENT MARKER (RPM)
-DOUBLE YELLOW PER DETAIL 23
@ ___________
dollars per lineal foot;
1,300 LF

3.50 $4,550.00
Lane Line Striping
6 PAINT - 6" BROKEN WHITE PER DETAIL 8
@____________
dollars per lineal foot;
1,600 LF

2.50 $4,000.00
7 THERMOPLASTIC - 6" BROKEN WHITE PER
DETAIL 8
@________
dollars per lineal foot;
650 LF

2.50 $1,625.00
8 PAINT - 6" BROKEN WHITE PER DETAIL 9
@__________
dollars per lineal foot;
1,600 LF

2.50 $4,000.00
9 THERMOPLASTIC - 6" BROKEN WHITE PER
DETAIL 9
@___________
dollars per lineal foot;
650 LF

2.50 $1,625.00
10 PAINT - 6"BIKE LANE LINE PER DETAIL 39
@__________
dollars per lineal foot;
1,600 LF

4.00 $6,400.00
11 THERMOPLASTIC - 6" BROKEN WHITE PER
DETAIL 39
@_________
dollars per lineal foot;
650 LF

4.00 $2,600.00
12 PAINT-6"BIKE LANE LINE PER DETAIL 39A
@__________
dollars per lineal foot;
1,600 LF

2.50 $4,000.00
13 THERMOPLASTIC - 6" BROKEN WHITE PER
DETAIL 39A
@__________
dollars per lineal foot;
650 LF

2.50 $1,625.00
14 RAISED PAVEMENT MARKER (RPM) - WHITE
PER
DETAIL 10
@__________
dollars per lineal foot;
650 LF

2.50 $1,625.00
15 PAINT - 6" TWO-WAY LEFT-TURN LANE PER
DETAIL 31
@___________
dollars per lineal foot;
1,600 LF

12.00 $19,200.00
16 THERMOPLASTIC - 6" TWO-WAY LEFT-TURN
LANE PER DETAIL 31
@___________
dollars per lineal foot;
650 LF

12.00 $7,800.00
17 PAINT - 6" TWO-WAY LEFT-TURN LANE PER
DETAIL 32
@___________
dollars per lineal foot;
1,600 LF

12.00 $19,200.00
18 THERMOPLASTIC - 6" TWO-WAY LEFT-TURN
LANE PER DETAIL 32
@___________
dollars per lineal foot;
650 LF

12.00 $7,800.00
19 GREEN PAINT – Bike Lane Paint
@___________
dollars per square foot;
1000 LF

12.50 $12,500.00
Edgelines
Bid Opening:IFB-06-025 Striping &
Signage Maintenance 2025
2:00PM 5/13/2025

6.F.b
Packet Pg. 306 Attachment: IFB-06-025 Striping and Signage Maintenance 2025 Bid Summary (4900 : Annual Striping and Signage Contract) 20 PAINT - 6" SOLID WHITE PER DETAIL 27B @
dollars per lineal foot;
650 LF

4.00 $2,600.00
21 THERMOPLASTIC - 6" SOLID WHITE PER
DETAIL 27B @
dollars per lineal foot;
300 LF

4.00 $1,200.00
22 PAINT - 8" SOLID WHITE PER DETAIL 38A
@____________
dollars per lineal foot;
300 LF

6.00 $1,800.00
23 THERMOPLASTIC - 8" SOLID WHITE PER
DETAIL 38A
@___________
dollars per lineal foot;
650 LF

6.00 $3,900.00
24 PAINT - 12" SOLID WHITE/YELLOW
@__________
dollars per lineal foot;
650 LF

8.00 $5,200.00
25 THERMOPLASTIC - 12" SOLID WHITE/YELLOW
@__________
dollars per lineal foot;
650 LF

8.00 $5,200.00
26 PAINT - PAVEMENT MARKINGS: WORDS; (e.g.
"STOP","AHEAD", "SLOW", "SCHOOL", "XING")
@__________
dollars per each;
30 EA
250.00 $7,500.00
27 THERMOPLASTIC - PAVEMENT MARKINGS:

WORDS: (e.g. "STOP", "AHEAD", "SLOW",
"SCHOOL", "XING")
@__________
dollars per each;
30 EA
250.00 $7,500.00
28 PAINT - PAVEMENT MARKINGS: SYMBOLS:

BIKE SYMBOL W/HELMET AND ARROW
(LEGENDS IN RSP A24C);
@__________
dollars per each;
15 EA
135.00 $2,025.00
29 THERMOPLASTIC - PAVEMENT MARKINGS:

SYMBOLS: BIKE SYMBOL W/HELMET AND
ARROW (LEGENDS IN RSP A24C);
@__________
dollars per each;
15 EA
150.00 $2,250.00
30 PAINT - PAVEMENT MARKINGS: SYMBOLS:

R/R SYMBOL(LEGENDS IN RSP A24B)
@__________
dollars per each;
15 EA
500.00 $7,500.00
31 THERMOPLASTIC - PAVEMENT MARKINGS:

SYMBOLS: R/R SYMBOL(LEGENDS IN RSP A24B)
@_________
dollars per each;
15 EA
500.00 $7,500.00
32 PAINT - PAVEMENT MARKINGS: SYMBOLS
&NUMERALS: (e.g. "25", "30", "40", "45", and
Arrows - Type I (10), Type IV (L) or (R), Type VII)
@_________
dollars per each;
15 EA
225.00 $3,375.00
33 THERMOPLASTIC - PAVEMENT MARKINGS:

SYMBOLS & NUMERALS: (e.g. "25", "30", "40",
"45", and Arrows - Type I (10), Type IV (L) or (R),
Type VII)
@__________
dollars per each;
15 EA
225.00 $3,375.00
34 PAINT - PAVEMENT MARKINGS: CURB PAINT
@__________
dollars per lineal foot; 1000 LF

5.50 $5,500.00
35 PAINT - PAVEMENT MARKINGS: WHITE

PARKING STALL
LINES 4” X 18’
@_________
dollars per each;
150 EA

25.00 $3,750.00
Crosswalk & Stop Bar
Markers
Channelizing Lines
Words
Symbols & Numerals
Curb
Parking Stalls

6.F.b
Packet Pg. 307 Attachment: IFB-06-025 Striping and Signage Maintenance 2025 Bid Summary (4900 : Annual Striping and Signage Contract) 36 THERMOPLASTIC - PAVEMENT MARKINGS:

WHITE PARKING
STALL LINES 4” X 18’
@_________
dollars per each;
150 EA

50.00 $7,500.00
37 PAINT - PAVEMENT MARKINGS: WHITE 4”
PARKING TICK MARKS PER MUTCD DETAIL 3B21 (CA)
@_________
dollars per each;
150 EA

50.00 $7,500.00
38 THERMOPLASTIC - PAVEMENT MARKINGS:

WHITE 4” PARKING TICK MARKS PER MUTCD
DETAIL 3B-21 (CA)
@__________
dollars per each;
150 EA

50.00 $7,500.00
39 PAVEMENT GRINDING
@__________
dollars per square foot
200 SQFT 4.00 $800.00
40 REMOVAL – STRIPING REMOVAL
@___________
dollars per lineal foot (include any lead testing); 1000 LF

1.50 $1,500.00
41 INSTALLATION OF SIGN ONLY PER CITY

STANDARD
@_________
dollars per each
25 EA
100.00 $2,500.00
42 INSTALLATION OF POLE AND SIGN WITHIN

EXISTING CONCRETE PER CITY STANDARD
@___________
dollars per each
25 EA
600.00 $15,000.00
43 INSTALLATION OF POLE AND SIGN WITHIN

DIRT PER CITY STANDARD
@__________
dollars per each
25 EA
500.00 $12,500.00
Markup Rate % Annual Parts
Allowance
44 MARKUP RATE FOR SIGN MATERIALS % $1,000 15% $1,150.00 $274,675.00
Sub/Location Trade/Amount

N/A N/A
Annual Amount
Base Bid Total
Pavement Markers, Thermoplastic and/or Paint remval from Pavement Sign and Pole Installation

6.F.b
Packet Pg. 308 Attachment: IFB-06-025 Striping and Signage Maintenance 2025 Bid Summary (4900 : Annual Striping and Signage Contract)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 16, 2025
SUBJECT: Reorganization of the Water and Wastewater Utility Divisions and Adjustments to the Utilities Director Position
PREPARED BY: Nicole Lopez, Chief Human Resources Officer STRATEGIC INITIATIVE(S):

Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution approving the restructuring of the Water and Wastewater Utilities Division to report to the Public Works Department and reclassifying the Utilities Director position to the Electric Director on the authorized position list.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable.

BACKGROUND:

The City of Healdsburg Municipal Code (HMC) Section 2.12.080 C. states, “it shall be the duty and responsibility of the City Manager to recommend to the City Council such reorganization of offices, positions, departments or units under his direction as may be indicated in the interest of efficient, effective and economical conduct of the City’s business.” DISCUSSION/ANALYSIS:

In April 2025, the Utilities Director resigned from the City of Healdsburg. The position was responsible for managing the following divisions: water, wastewater, and electric utilities.

This resignation provided an opportunity for the City to analyze the Utilities Department and assess the most effective way to address potential leadership gaps prior to recruitment.

Filling a Utilities Director position is challenging, particularly in Healdsburg, where the City operates as a full-service utilities provider – overseeing electric, water, and wastewater divisions.

This structure is rare among municipalities. Recognizing the unique operational demands of having full-service utilities, the City Manager recommends operational restructuring to position to enhance operational oversight and increase the City’s ability to attract and recruit top-talent in

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a highly competitive market.

After review, the City Manager recommends the following:

1. Restructure of the Water and Wastewater Utilities divisions to the Public Works Department
o Transfer the Water and Wastewater division from the Utilities Department to the Public Works Department.
o Operational oversight, staffing, budgeting, and capital project management for these services will be handled by the Public Works Department going forward.

2. Reclassify Utilities Director to Electric Utilities Director o Reclassify the Utilities Director to Electric Utilities Director to reflect the revised scope of responsibility focused solely on electric utility operations.

Operational Considerations for Change
Under the current structure, water acquisition and wastewater treatment plant operations fall under the Utilities Department whereas water distribution and wastewater collection including any repairs to underground infrastructure (e.g. water line breaks) fall under the Public Works Department. The proposed change returns to the pre-2014 structure in which Public Works oversees the entirety of Water and Wastewater utility functions. This change in structure strengthens operational oversight and promotes greater alignment among field crew operations.

With this transition, the Water and Wastewater staff will now have the Public Works Director serving as their department head. The only change in reporting structure involves the Water & Wastewater Operations Superintendent and the Utilities Engineering Manager, who will now report directly to the Director of Public Works. All other operational roles, responsibilities, and reporting relationships will remain unchanged.

Strategic Considerations for Change
For many years, the City of Healdsburg benefited from the unique expertise of a Utilities Director who possessed experience across all three utility disciplines – electric, water and wastewater. With the recent vacancy in that position, staff took the opportunity to evaluate how best to fill the leadership gap, considering several key factors: the ease of recruitment, the increasing complexity of electric utility regulations, and the opportunity to improve operational efficiencies across both the Public Works and Utilities departments.

The recommended restructuring involves establishing a stand-alone Electric Utilities Department, which allows for a more focused and streamlined approach to managing electric operations. This change is expected to enhance oversight, support regulatory compliance, and improve service delivery. Moreover, it allows the City to tailor its recruitment efforts specifically for electric utility leadership, thereby increasing the likelihood of a successful hire.

Municipal electric departments are relatively rare, with only a small number of public agencies across the state offering in-house electric services. As a result, the candidate pool for experienced municipal electric utility leaders is highly competitive and relatively limited. This restructuring

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positions the City to better navigate that challenge by focusing its efforts on finding a specialized leader equipped to guide Healdsburg’s electric utility into the future.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

Keep the existing structure.

FISCAL IMPACT:

None.

ENVIRONMENTAL ANALYSIS:

Pursuant to Section 15378(b)(5) of the State CEQA Guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and is, therefore, not a project for purposes of CEQA.

ATTACHMENT(S):

Resolution
Authorized Positions List_Proposed 06.16.2025

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CITY OF HEALDSBURG
RESOLUTION NO. __-2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A RESTRUCTURE OF THE

WATER AND WASTEWATER UTILITIES DIVISION TO THE

PUBLIC WORKS DEPARTMENT AND RECLASSIFICATION

OF THE UTILITIES DIRECTOR TO THE ELECTRIC

UTILITIES DIRECTOR
WHEREAS, the City of Healdsburg strives to continually improve efficiency and effectiveness of its municipal operations; and
WHEREAS, the Water and Wastewater divisions have historically been a part of the City’s Public Works department and were subsequently moved to the Utilities Department; and WHEREAS, an internal review has determined that reintegrating the Water and Wastewater divisions into the Public Works Department will increase operational efficiency, and streamline service delivery; and
WHEREAS, the City’s Utilities Department currently oversees electric, water and wastewater services, and transitioning water and wastewater operations to Public Works allows the remaining department functions to focus exclusively on electric utility operations; and WHEREAS, renaming the Utilities Department and thus the Utilities Director to the Electric Utility Department and the Electric Utility Department Director will more accurately reflect the revised scope of responsibilities and bring the City’s organizational structure in line with common industry practices among similarly sized municipalities; and WHEREAS, none of the positions affected by the proposed restructuring are represented by a bargaining unit; and
WHEREAS, the City Council finds that these changes are in the best interest of the public and will contribute to a more efficient and responsive municipal government.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves the restructuring of the Water and Wastewater Utilities Division to the Public Works Department, as detailed herein; and

2. Authorizes the reclassification of Utilities Director to Electric Utilities Director.

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Packet Pg. 312 Attachment: Resolution (4902 : Reorganization of Offices - Utilities, Water/WW & PW) Resolution No. – 2025

PASSED, APPROVED AND ADOPTED, by the City Council of the City of Healdsburg this 16th day of June 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAINING: Councilmembers:

SO ORDERED: ATTEST:
__________________________________ ____________________________________ Evelyn L. Mitchell, Mayor Raina Allan, City Clerk

6.G.a
Packet Pg. 313 Attachment: Resolution (4902 : Reorganization of Offices - Utilities, Water/WW & PW) Exhibit A - Authorized Positions
Department Bargaining Group Authorized
Positions
City Manager's Office
City Manager Executive Management 1
Assistant City Manager Executive Management 1
Chief Information and Security Officer Mid-Management 1 City Clerk/Public Information Officer Mid-Management 1
Chief Human Resources Officer Mid-Management 1
Central Services Manager Mid-Management 1
Human Resources Analyst Mid-Management 1
Mechanic - Equipment Service Writer IBEW 1
Administrative Analyst II Mid-Management
Administrative Analyst I Mid-Management
Geographic Information System Technician IBEW 1
Information Technology Engineering Specialist IBEW 2
Fleet Mechanic IBEW 1
Administrative Technician IBEW 1
Building Maintenance Technician II IBEW
Building Maintenance Technician I IBEW
Housing
Housing Director Executive Management 1
Administrative Analyst II Mid-Management
Administrative Analyst I Mid-Management
Finance
Finance Director Executive Management 1
Finance Manager Mid-Management 1
Business Services Manager Mid-Management 1
Accountant Mid-Management 2
Payroll Technician IBEW 1
Senior Accounting Assistant IBEW 1
Accounting Assistant II IBEW
Accounting Assistant I IBEW
Planning & Building
Community Development Director Executive Management 1
Building Official Mid-Management 1
Senior Planner Mid-Management 1
Senior Building Inspector IBEW 1
Building Inspector II IBEW
Building Inspector I
Development Services Technician II IBEW
Development Services Technician I IBEW
Administrative Technician IBEW 1
Assistant Planner IBEW 1
Community Services
Community Services Director Executive Management 1
Parks and Open Space Superintendent Mid-Management 1
Recreation Manager Mid-Management 1
Project Manager Mid-Management 1
Recreation Supervisor Mid-Management 3
Park Maintenance Foreman IBEW 1
Park Maintenance Worker II IBEW
Park Maintenance Worker I IBEW
Office Assistant II IBEW 1
Recreation Coordinator II IBEW
Recreation Coordinator I IBEW
Facility Worker IBEW 1
Office Assistant I IBEW 1
Police
Police Chief Executive Management 1
Police Lieutenant Mid-Management 1
Police Sergeant HPOA 5
Lead Critical Intervention Specialist Mid-Management 1
Emergency Response Coordinator Mid-Management 1
Police Dispatch Supervisor HPOA 1
Police Officer HPOA 11
Critical Intervention Specialist Mid-Management 1
Police Records Supervisor HPOA 1
Police Dispatcher II HPOA
Police Dispatcher I HPOA
Police Technician HPOA 1
Fire
Fire Chief Executive Management 1
Fire Marshal/Division Chief Mid-Management 1
Fire Captain IAFF 3
Fire Inspector IAFF 2
Fire Engineer IAFF 3
Fire Fighter IAFF 3
Office Assistant II IBEW
Office Assistant I IBEW
Public Works
Public Works Director Executive Management 1
Utility Engineering Manager Mid-Management 1
Principal Civil Engineer Mid-Management 21131215421

6.G.b
Packet Pg. 314 Attachment: Authorized Positions List_Proposed 06.16.2025 (4902 : Reorganization of Offices - Utilities, Water/WW & PW) Exhibit A - Authorized Positions
Water and Wastewater Operations Superintendent Mid-Management 1 Utility Maintenance Superintendent Mid-Management 1
Wastewater Operations Foreman IBEW 1
Water Operations Foreman IBEW 1
Senior Project Manager Mid-Management 1
Senior Public Works Inspector IBEW 1
Industrial Electrician IBEW 1
Instrumentation Technician IBEW 2
Project Manager Mid-Management 1
Public Works Inspector IBEW 1
Utility Maintenance Foreman IBEW 2
Senior Laboratory Analyst IBEW 1
Utility Operator IBEW 4
Industrial Mechanic IBEW 2
Engineering Technician IBEW 2
Administrative Technician IBEW 1
Public Works and Utilities Materials Technician IBEW 1
Utility Worker II IBEW
Utility Worker I IBEW
Utilities
Electric Director Executive Management 1
Electric Operations Superintendent Mid-Management 1
Electric Line Foreman IBEW 1
Lineworker/Troubleshooter IBEW
Lineworker/Troubleshooter Apprentice IBEW
Senior Electric Engineering Technician IBEW 2
Electric Meter Technician IBEW 1
Electric Coordinator/Inspector IBEW 1
Utility Conservation Analyst IBEW 1
Utility Compliance and Safety Coordinator Mid-Management 1 Electric Materials Technician IBEW 1
Administrative Technician IBEW 1
Total Full-time Employees 14757

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Packet Pg. 315 Attachment: Authorized Positions List_Proposed 06.16.2025 (4902 : Reorganization of Offices - Utilities, Water/WW & PW)

CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 16, 2025
SUBJECT: L&M Village Quarterly Update
PREPARED BY: Griselda Villarreal, Administrative Analyst II STRATEGIC INITIATIVE(S):

Expand Affordable Housing Opportunities
Provide Effective Governance
RECOMMENDED ACTION(S):

Receive the L&M Village Quarterly Update.

COMMUNITY ENGAGEMENT/OUTREACH:

This item will be heard at a public meeting where time is set aside for public comment and participation. City staff and Reach for Home will continue to keep open communication with the neighbors of the project and the community at large with quarterly updates and as information is requested or needed. The most recent quarterly report was presented to the City Council on April 7, 2025.

BACKGROUND:

On October 26, 2021, the County of Sonoma approved $950,000 in Capital Match funding and $3,388,660 in operating subsidy for the L&M Village, as part of the Project Homekey Round-2 funding.

On December 21, 2021, the City, Reach for Home, and Burbank Housing were awarded a total of $7,048,800 in Project Homekey funding by the State of California, consisting of $5,720,000 in capital funding and $1,328,800 in operating subsidy.

On February 16, 2022, the City executed the State Standard Agreement, and received the PHK-2 program funds on February 16, 2022.

On May 3, 2022, the City closed escrow on the purchase of the L&M Motel On November 21, 2022, the City adopted Resolution No. 173-2022, approving the Lease, Funding and Service Agreement with Reach for Home and for the use and operation of the L&M

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Village project, consisting of the Terms of Service and an Annual Budget for the Project.

On October 30, 2024, the County of Sonoma executed an agreement with the City of Healdsburg to provide operational funding for the L&M Village, in the amount of $101 per unit (22 units) per day or the not to exceed amount of $644,160.

On February 10, 2025, the County of Sonoma executed a third modification to the existing operational funding agreement with the City of Healdsburg to provide operational funding for the L&M Village for FY 2024-25, in an amount not to exceed $1,263,570.

DISCUSSION/ANALYSIS:

The purpose of this report is to provide the City Council and the public with a quarterly update on the L&M Village Program’s operational status, program outcomes, trends, and financial status.

As of the last quarterly update on April 7, 2025, the L&M Village Program has shown notable progress in addressing homelessness within our community. This success is largely due to the efforts of the L&M Village case managers, who have facilitated participants’ transition into permanent housing by assisting with property viewing and aiding with housing applications.

The following are some highlights from the L&M Village since the program’s inception and for the most recent quarter, covering the period from March 26, 2025, through June 5, 2025:
• Number of Participants Served: A total of 93 participants were enrolled in the program reflecting ongoing engagement and utilization of services. • Successful Exits to Housing: 44 participants have successfully transitioned into housing, marking a significant step towards stability.
• Housing Voucher Applications: 26 participants applied for and received housing vouchers through to August 26, 2024. However, no new housing voucher opportunities have been available hereafter.
• Health and Wellness: A total of 86 participants accessed mental health services, and 22- 25 individuals are currently engaged in regular sessions. Reach for Home staff are working on making the transition easier when exiting the program to outside mental health providers. They are also working on expanding to include psychological services. • Income Progress: 50 out of the 93 participants increased their income. 91 out of 93 increased their income through subsidies and assistance. • Activity Engagement: Nearly 80% of all participants are engaged in at least 2 activities per week, and nearly 90% are engaged in weekly case management.

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Program Outcomes Snapshot
ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

This item is intended to serve as an information update on the L&M Village project; therefore, no action is required.

FISCAL IMPACT:

Since its inception in 2022, the L&M Village has received $7,048,800 in State Homekey Grant funding and $950,000 in county HHAP early Capital Match Funding. Of the Homekey funds, $6,168,000 was allocated for the acquisition and rehabilitation of the L&M Village, and $880,800 was designated for operational costs. The Homekey operational funding supported operational expenses from September 2022 through December 2023.

The City currently holds a contract with the Sonoma County Department of Health Services for operational funding to support the L&M Village. The contract will reimburse the City at the rate of $101 per unit per day, for up to $1,263,570. The current contract will expire at the end of the fiscal year on June 30, 2025. In Fiscal Year 2023-24, the County reimbursed the City for $298,720 in operational expenses incurred from January 1, 2023, through June 30, 2024. In the current fiscal year, expected reimbursements for operational expenses incurred through May total $744,370. There is sufficient funding remaining in the contract to support operational expenses

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through the end of the fiscal year. City staff are continuing to work with the County to establish a new operational funding agreement to ensure operational costs are adequately covered beyond June 2025.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15302(c) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

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CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
November 4, 2024

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

CALL TO ORDER/ROLL CALL
Mayor/Chairperson Hagele called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:

Present: Council Members/: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele Board Members

Absent: Council Members/: None.

Board Members

APPROVAL OF AGENDA
On a motion by Councilmember Kelley, seconded by Councilmember Edwards, approved the November 4, 2024, City Council and Redevelopment Successor Agency meeting agenda. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

REPORT ON CLOSED SESSION
None.

ANNOUNCEMENTS/PRESENTATIONS – UPDATE ON EFFORTS TO BRING THE

SMART TRAIN TO HEALDSBURG
Eddie Cummins, SMART’s General Manager, presented an update on the potential extension of SMART to Healdsburg, reviewed items completed to date and upcoming items, offered a comprehensive overview of the grant funding secured from Windsor to Healdsburg, along with insights into additional grants required. Manager Cummins outlined the next steps and noted anticipated completion of the project by the end of 2028. He concluded his presentation by sharing a photo of the Windsor station and offered a brief progress update.

In response to Councilmember’s inquiries, Manager Cummins described how the various funding sources fit together to complete the project, confirmed that the distance between Windsor and Healdsburg is 5 miles, with the Windsor station slated for completion in the summer of 2025, and construction in Healdsburg scheduled to begin in 2026. Manager Cummins further clarified that while SMART is interested in continuing discussions with Geyserville, the

6.I.a
Packet Pg. 320 Attachment: November 4, 2024 Regular Meeting Minutes (4906 : Approval of Minutes - June 16, 2025) City Council/RSA Regular Meeting Minutes
November 4, 2024

final decision will be made by the SMART Board. Bill Gamlen, Chief Engineer, described plans to replace the train bridge in Healdsburg, and noted that additional studies would be required.

Engineer Gamlen further indicated that while the new bridge may resemble the current one, its final design is still uncertain. Manager Cummins addressed the challenges related to extending the Foss Creek Trail and noted that further studies are needed.

CITY MANAGER REPORTS
City Manager Kay reported that the City will be under a red flag warning over the next couple days and announced the upcoming ribbon cutting event for the new Fire Station on the north end of town.

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
Maria Hadley, a 2nd grade teacher at Healdsburg Elementary, shared that the second graders participate in an annual fundraiser for community service, and this year, they are supporting a school in Tennessee affected by Hurricane Helene.

Several 2nd Graders spoke about the impact of the disaster in Tennessee, provided details about their fundraiser to support the children at Northwest Elementary School, and read aloud heartfelt letters they are sending to Tennessee.

Michael Hovel shared his concerns regarding his ongoing issues with the City, expressing frustration over a lack of communication and a sense of disconnect when attempting to receive responses or assistance and urged the Council to take action.

Mark Horne inquired about the replacement of the SMART train bridge and expressed concerns about the community not being included in the design process.

CONSENT CALENDAR
On a motion by Councilmember Kelley, seconded by Vice Mayor Mitchell, approved the Consent Calendar as follows:

A. RECEIVE THE MONTHLY INVESTMENT REPORT FOR SEPTEMBER 2024 By motion, received and approved the Monthly Investment Report for September 2024. (Ayes 5, Noes 0, Absent – None)

6.I.a
Packet Pg. 321 Attachment: November 4, 2024 Regular Meeting Minutes (4906 : Approval of Minutes - June 16, 2025) City Council/RSA Regular Meeting Minutes
November 4, 2024

B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF SEPTEMBER 2024
By motion, approved the Disbursement Report for September 2024. (Ayes 5, Noes 0, Absent - None)
C. APPROVAL OF MINUTES
By motion, approve the August 7, 2023 Regular Meeting Minutes, the September 18, 2023 Regular Meeting Minutes, the October 2, 2023 Regular Meeting Minutes, the October 16, 2023 Regular Meeting Minutes, the October 23, 2023 Special Meeting Minutes, the November 6, 2023 Regular Meeting Minutes, the November 20, 2023 Regular Meeting Minutes, the December 4, 2023 Regular Meeting Minutes and the December 18, 2023 Regular Meeting Minutes. (Ayes 5, Noes 0, Absent - None) D. PROFESSIONAL SERVICES AGREEMENT WITH BRANDLEY ENGINEERING, INC.

Adopted Resolution No. 125-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BRANDLEY ENGINEERING, INC. IN THE NOT-TO-EXCEED AMOUNT OF $59,000.00 FOR ENVIRONMENTAL AND ENGINEERING DESIGN SERVICES FOR THE REHABILITATE TAXIWAY A, A1, AND ASSOCIATED

APRONS PROJECT, AUTHORIZING THE CITY MANAGER TO EXECUTE THE

AGREEMENT AND EXECUTE ADDITIONAL ITEMS ASSOCIATED WITH

APPLYING FOR AND RECEIVING GRANT FUNDING FOR THE PROJECT ON THE CITY’S BEHALF, AND AMENDING THE ADOPTED BUDGET.” (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar as above carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)

PUBLIC HEARINGS
None.

OLD BUSINESS
None.

6.I.a
Packet Pg. 322 Attachment: November 4, 2024 Regular Meeting Minutes (4906 : Approval of Minutes - June 16, 2025) City Council/RSA Regular Meeting Minutes
November 4, 2024

NEW BUSINESS – INFORMATION TECHNOLOGY PROJECT AND GIS UPDATE Chief Information and Security Officer, Adam McKenna, introduced Gregory McHugh, Geographic Information Systems Specialist (GIS) who would be presenting with him this evening.

Specialist McHugh presented an update on the rebuilding of the GIS infrastructure, noting key challenges, updates to the GIS map portal and the GIS viewer. Specialist McHugh further outlined plans for the second phase of the project.

Chief Information and Security Officer McKenna provided information on dark fiber, what dark fiber is, how it benefits the City, and the impact on internet speed. Additionally, Security Officer McKenna discussed the City locations that have dark fiber, reviewed the enhanced Wi-Fi in the Plaza and provided information on the cyber security tools the IT Department has implemented and cyber security projects that are currently happening.

In response to Council’s inquiries, Security Officer provided information on how the Plaza Wi-Fi speed operates and clarified that Sonic provides service through a combination of underground and aerial connections. Assistant City Manager Sturmfels added that connectivity can also vary depending on location. Security Officer McKenna confirmed that the City utilizes SD-WAN when appropriate, has built-in redundancies to support equipment reliability and confirmed that it’s possible to include announcements upon Wi-Fi login and will explore available options for implementation.

There were no public comments on this item.

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Herrod reported he attended the Dia De Los Muertos event.

Councilmember Kelley reported she attended the Dia De Los Muertos event and announced an upcoming open house event with the Northern Sonoma County Air Pollution District.

Vice Mayor Mitchell had nothing to report.

Councilmember Edwards reported he attended the Healdsburg Elementary School Ruby Bridges Kick Off Event and announced an upcoming Walk to School with Ruby Bridges event and noted he attended the Dia De Los Muertos event.

6.I.a
Packet Pg. 323 Attachment: November 4, 2024 Regular Meeting Minutes (4906 : Approval of Minutes - June 16, 2025) City Council/RSA Regular Meeting Minutes
November 4, 2024

Mayor Hagele reported he met with Congressman Huffman’s District Director, spoke with local second graders, attended an NCPA meeting, True West Film Center screening of Hocus Pocus, Dia De Los Muertos, met with member of Healdsburg Garden Club, attended the Sonoma County Education Awards Ceremony, and announced an upcoming call with Senator Padilla’s office.

WRITTEN COMMUNICATIONS
None.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 7:01 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ David Hagele, Mayor Raina Allan, City Clerk

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Packet Pg. 324 Attachment: November 4, 2024 Regular Meeting Minutes (4906 : Approval of Minutes - June 16, 2025)

CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
November 18, 2024

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

CALL TO ORDER/ROLL CALL
Mayor/Chairperson Hagele called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:

Present: Council Members/: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele Board Members

Absent: Council Members/: None.

Board Members

APPROVAL OF AGENDA
On a motion by Councilmember Kelley, seconded by Councilmember Edwards, approved the November 18, 2024, City Council and Redevelopment Successor Agency meeting agenda as submitted. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

REPORT ON CLOSED SESSION
None.

ANNOUNCEMENTS/PRESENTATIONS
None.

CITY MANAGER REPORTS
City Manager Kay provided information about immigration enforcement and existing City Policies and State Laws regarding immigration enforcement. Manager Kay provided an update on the rainy weather, announced the upcoming Merry Healdsburg celebration, the annual Senior Dinner, and the ribbon-cutting ceremony for the new Fire Substation.

In response to Councilmember Kelley’s inquiries, City Manager Kay confirmed that the City will help disseminate information about new state immigration laws and noted that the City will be proactive about continuing the conversations.

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PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
Eddy expressed concerns about President Trump’s plans of immigration deportation and detailed ways in which the Council can protect the community.

Paul Quessenberry provided information about his business Deep End Fitness and urged Council to keep the pool open through the winter.

CONSENT CALENDAR
On a motion by Vice Mayor Mitchell, seconded by Councilmember Kelley, approved the Consent Calendar as follows:

A. LANDSCAPE MAINTENANCE AGREEMENT
Adopted Resolution No. 126-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES

AGREEMENT WITH GOLDEN GATE LANDSCAPING FOR LANDSCAPE
MAINTENANCE SERVICES IN AN AMOUNT NOT TO EXCEED $774,506, APPROVING A 10% CONTINGENCY IN THE AMOUNT $77,450, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT AND FUTURE AMENDMENTS.” (Ayes 5, Noes 0, Absent – None)
B. BLOODROOT RAMBLE EVENT AGREEMENT
Adopted Resolution No. 127-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A THREE-YEAR SPECIAL EVENT

AGREEMENT AND A THREE-YEAR COST RECOVERY DEPOSIT AGREEMENT

WITH REEVE WINES FOR THE BLOODROOT RAMBLE ON THE HEALDSBURG

COMMUNITY CENTER CAMPUS AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENTS.” (Ayes 5, Noes 0, Absent – None) C. ACCEPTANCE OF THE CABERNET ROAD CULVERT REPLACEMENT

PROJECT
Adopted Resolution No. 128-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG ACCEPTING THE CABERNET ROAD CULVERT

REPLACEMENT PROJECT AS COMPLETE AND AUTHORIZING STAFF TO FILE A NOTICE OF COMPLETION WITH THE COUNTY RECORDER'S OFFICE.” (Ayes 5, Noes 0, Absent – None)

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D. BID AWARD DRY CREEK WATER TREATMENT PLANT UPGRADES –

CRYPTOSPORIDIUM TREATMENT
Adopted Resolution No. 129-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG CONDITIONALLY AWARDING THE DRY CREEK WATER TREATMENT PLANT UPGRADES – CRYPTOSPORIDIUM TREATMENT PROJECT TO CATS4U, INC., FOR AN AMOUNT NOT TO EXCEED $748,186 AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND TO APPROVE CHANGE ORDERS UP TO $74,820.” (Ayes 5, Noes 0, Absent – None) E. CORE POLICING TEAM STAFFING
Adopted Resolution No. 130-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING THE CITY OF HEALDSBURG SALARY SCHEDULE, THE AUTHORIZED POSITION LIST EFFECTIVE NOVEMBER 18, 2024, APPROVING A BUDGET AMENDMENT AND RESCINDING RESOLUTION NO. 67- 2024 AND RESOLUTION NO. 88-2024.” (Ayes 5, Noes 0, Absent – None) F. FOLEY FAMILY COMMUNITY PAVILION ENVIRONMENTAL ENGINEERING

SERVICES CONTRACT AMENDMENT
Adopted Resolution No. 131-2024 titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING AN AMENDMENT TO THE

PROFESSIONAL SERVICES AGREEMENT WITH EBA ENGINEERING FOR

ENVIRONMENTAL ENGINEERING SERVICES FOR THE FOLEY FAMILY

COMMUNITY PAVILION PROJECT, AUTHORIZING THE CITY MANAGER TO

EXECUTE THE AMENDMENT AND INCREASING THE NOT TO EXCEED AMOUNT TO $74,480.” (Ayes 5, Noes 0, Absent – None)
The motion to approve the Consent Calendar as above carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

PUBLIC HEARINGS
None.

OLD BUSINESS – FISCAL YEAR 2024-25 FIRST QUARTER BUDGET REVIEW AS OF SEPTEMBER 30, 2024
Finance Director Edgar stated the action this evening to adopt a resolution approving amendments to the Fiscal Year 2024-25 budget. Director Edgar provided information about general fund revenues and expenses noting that expenses are at about 22% of total budget, noting general fund revenues have exceeded initial estimates and staff are proposing a one-time

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contribution of $305,000 to the Vehicle Replacement Fund to support the purchase of a Type I fire truck.

Director Edgar further reviewed the Community Services revenue and expenditures, highlighting that first-quarter revenues account for 30% of the total $8 million budget and noted the Community Services fund balance is projected to meet the reserve policy target of 30%, and there are no budget adjustments currently proposed.

Additionally, Director Edgar reviewed the water, wastewater and electric funds balance, noting that revenues continue to exceed budget projections in the water fund, revenues and expenditures are tracking consistently with the adopted budget for the first quarter in the wastewater fund and the electric fund is expected to meet both its operating and capital reserve targets for the current fiscal year.

In response to Councilmember inquiries, Director Edgar explained that there is a possibility to move forward with deferred Community Services projects however, it would be best to wait until the mid-year budget review to determine if any additional, unanticipated revenues become available. Community Services Director Themig provided information on the recent donations received and noted the donated funds were allocated to the football goal post replacement and the Plaza holiday tree. Director Edgar clarified there has been a decline in revenue from key sectors, particularly fine dining and auto sales.

There were no public comments on this item.

On a motion by Vice Mayor Mitchell, seconded by Councilmember Herrod, adopted Resolution No. 132-2024, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG AMENDING THE FISCAL YEAR 2024-25 BUDGET.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None) OLD BUSINESS – 2025 MASTER CALENDAR OF EVENTS AND REQUESTS FOR

CITY PARTNERSHIP
Recreation Supervisor Matt Milde stated before Council this evening is the 2025 Master Calendar of Events and Requests for City Partnership. Supervisor Milde provided an overview of the master calendar, reviewed the three categories of special events and noted the four new sponsorship requests that have been received.

Supervisor Milde further reviewed the proposed 2025 Master Calendar of Events, noting carryover events from 2024 along with new updates and provided a detailed summary of new special event requests seeking City partnership, as well as potential new City-led and cosponsored events.

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In response to Councilmember’s inquiries, Community Services Director Themig provided information on the seating capacity at the Foley Pavilion, addressed challenges related to the high demand for the space and noted staff is researching the ability for a schedule of events be made available and noted that the City is in the process of issuing a Request for Proposals (RFP) for scheduling software to better manage event coordination.

Regarding road closures, Director Themig further reviewed potential road closures and parking options that will be available when the Foley Family Pavilion opens and confirmed that the anticipated completion date for the Foley Pavilion is July 2, 2025, weather permitting.

Recreation Supervisor Matt Milde clarified that the Art After Dark event will not take place this year, but the Arts Festival will still be held in the Plaza, confirmed that the Tianguis market is currently located at the City Hall parking lot and will transition to the Foley Pavilion once the space is ready. Director Themig confirmed the inclusion of the 4th of July event on the master calendar and noted that any additions to the event would be brought back to Council for approval.

Supervisor Milde further reviewed the master event calendar process has improved overall efficiency in permit processing. and confirmed that City-sponsored events can be promoted in advance, whereas partnered events are responsible for managing their own marketing.

Public Comment
Cathy Waterbury inquired whether the City could approve a community nonprofit flea market to be held at the Foley Pavilion.

Cristal Lopez, representing Corazón Healdsburg, expressed gratitude to the Community Services Department for their continued support, shared information about previous Pachanga and Art After Dark events, expressed interest in exploring new opportunities for collaboration with the City and asked Council to reconsider shifting from a sponsorship to a collaborative partnership.

Rosio Gonzales spoke about the Guelaguetza event and requested that the Council consider a collaborative partnership for future efforts.

Council Comments
Councilmember Kelley expressed her appreciation to Community Services staff for the hard work and dedication to events and requested that the City explore the collaborative partnership option for the Pachanga and Art, Tianguis, and Guelaguetza events.

Councilmember Edwards expressed his support for the collaborative partnership option for the Pachanga and Art, Tianguis, and Guelaguetza events.

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Councilmember Herrod expressed his support for the collaborative partnership option for the Pachanga and Art, Tianguis, and Guelaguetza events.

Supervisor Milde confirmed that establishing collaborative partnerships for the Pachanga and Art, Tianguis, and Guelaguetza events is feasible and noted that the City has a limited allocation of Recology garbage services for events, which may impact the availability of services for other events in the future.

Vice Mayor Mitchell was supportive of the 2025 Master Calendar as proposed and expressed concerns about adding three collaborator-type events, noting the potential strain on staff resources and the impact of additional road closures.

Mayor Hagele was supportive of the 2025 Master Calendar as proposed and expressed concerns about adding three collaborator-type events, noting the potential strain on staff resources and the impact of additional road closures. Mayor Hagele inquired why the Vamos event was held in the part of the City Hall parking lot without shade and recommended taking a more proactive approach to engaging youth participation and suggested exploring ways for events to promote local hotel accommodation.

In response to Councilmember Kelley’s inquiry, Supervisor Milde confirmed he would coordinate with the Kiwanis Club to explore potential adjustments to the timing of the Celtic event following the St. Patrick’s Day parade and Director Themig clarified the reason the bathrooms at Giorgi Park were locked during the FFA parade and noted additional portable restrooms could be provided on the Giorgi Park side during the FFA fair.

On a motion by Councilmember Kelley, seconded by Councilmember Herrod, “Approved the 2025 Master Calendar of Events, incorporating the following new "collaborator" events: Vamos’ eight Vamos al Tianguis de Healdsburg evening markets, Oaxaca Tierra del Sol’s Guelaguetza Sonoma County event, Corazón Healdsburg for Pachanga & Art event and incorporating the following new “sponsor” event: True West Film Center’s two additional Movies Under the Stars movie night events.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)
OLD BUSINESS – DISCUSSION AND DIRECTION REGARDING USE OF 217

HEALDSBURG AVE (FORMER CHAMBER OF COMMERCE BUILDING)
Central Services Manager Kettmann stated the proposed action this evening was to receive a presentation summarizing the results of an RFP for the use of 217 Healdsburg Avenue and consider a conditional award and authorization to negotiate and execute the lease. Manager Kettmann provided background information about the RFP process for the lease of 217 Healdsburg Avenue, noting the City conducted two RFP’s as no bids were received the first time.

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Manager Kettmann further reviewed the proposals received during the second RFP process, noted Healdsburg Realty withdrew their proposal, gave an overview of the RFP process and recommended Council move forward with the remaining proposal from Bike Tour Sonoma.

In response to Councilmember’s inquiries, Manager Kettmann provided information on the size of the building, addressed feedback received following the release of the initial RFP, confirmed that staff will work with Public Works and Community Development Departments to establish terms and conditions for use of space and provided information on the lease terms.

City Manager Kay noted the lease was intentionally left out in hopes the space could be used for nonprofit or other community benefit. Manager Kettmann clarified ADA requirements of the building. Planning and Building Director Duiven added that the Building Official will review the space to ensure ADA compliance. Manager Kettmann
Councilmember Kelley expressed concerns about Bike Tour Sonoma, inquired if they were a new operator in Healdsburg, if they were renting and selling bikes, if there would be a perceived conflict of interest and expressed concerns about adding another business to Healdsburg that may compete with existing businesses.

Councilmember Herrod expressed support for Bike Tour Sonoma and excitement around this business type occupying the building.

Mayor Hagele shared concerns about not knowing the tenant and the potential issue of bikes being left throughout the town.

Manager Kettmann provided information about the location of additional bike storage. City Manager Kay clarified that the lease terms will address where bikes can be placed and not the total number of bikes allowed.

Public Comment
Chris Cummings, Bike Tour Sonoma, addressed the Council’s questions and concerns regarding the proposed business plan and operation including those related to bike storage, their primary and revenue streams and read aloud a statement encouraging Council to support their proposal.

Richard Burg inquired about tenant improvements, who would pay for the improvements and whether the tenant would assume ownership of the adjacent lawn area.

Council Comments
Councilmember Kelley expressed support for Bike Tour Sonoma and wished them success.

Mayor Hagele urged staff to include bike storage requirements in the lease agreement.

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In response to Councilmember Edwards’ inquiry, City Attorney Zutler clarified that indemnity language would be included in the lease.

Vice Mayor Mitchell emphasized the importance of ensuring all concerns raised are addressed in the lease agreement and expressed concern about the price of the lease.

On a motion by Councilmember Herrod, seconded by Councilmember Edwards, adopted Resolution No. 133-2024, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF HEALDSBURG CONDITIONALLY AWARDING THE LEASE OF THE CITY-OWNED SPACE AT 217 HEALDSBURG AVE. TO BIKE TOUR SONOMA, LLC, AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE LEASE AGREEMENT ON BEHALF OF THE CITY.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)
OLD BUSINESS – APPOINTMENTS OF ARTS AND CULTURE COMMISSIONERS Mayor Hagele introduced the item for discussion.

Councilmember Herrod provided a summary of the applications received, the interview process conducted, reviewed the recommended applicants for appointment and noted the reason for not selecting a youth commissioner.

In response to Councilmember Kelley’s inquiry, Councilmember Herrod clarified that two applicants did not show up for their scheduled interviews.

Public Comment
Michiko Conklin expressed gratitude to the Council for establishing the Arts and Culture Commission and acknowledged the time and effort invested on its behalf.

Richard Burg described how art inspired him to move to Healdsburg.

Mark McMullen expressed thanks to the Council for creating the Arts and Culture Commission and reflected on the collaborative effort taken to reach this milestone.

Councilmember Kelley thanked Mayor Hagele and Councilmember Herrod for their commitment to interviewing all the applicants, expressed enthusiasm about reaching this stage in the process and encouraged the public to continue participating in the Arts and Culture Commission efforts moving forward.

On a motion by Councilmember Herrod, seconded by Vice Mayor Mitchell “appointed Marcy Frank, Alexander Harris and Gina Riner to the Arts and Culture Commission for a term of two years due to expire January 1, 2027, and appointed Michiko Conklin, Gianna Davey, Noah

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Jeppson, and Cristal Lopez Pardo to the Arts and Culture Commission for a term of three years due to expire January 1, 2028.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
NEW BUSINESS – DECLARING THE CITY OF HEALDSBURG’S INTENT TO

INITATE PROCEDURES TO TRANSITION TO DISTRICT ELECTIONS
City Manager Kay introduced the item for discussion, noting the item before the Council is a Resolution to transition to District-Based elections and provided an overview of the items that would be covered this evening.

City Attorney Zutler provided background information on the California Voting Rights Act of 2001 (CVRA), the purpose of the CVRA and introduced key terms and definitions relevant to the process. Ms. Zutler detailed the legal standards under the CVRA, how racially polarized voting is identified and the significance of the safe harbor provision. Attorney Zutler further addressed whether racially polarized voting exists in Healdsburg, discussed the City's recommendation to transition to district-based elections, outlined alternative election methods to five districts and provided an overview of the criteria used for drawing district maps.

City Clerk Allan provided information on the tentative timeline to transition to district-based elections, explained the role of the demographer, the tentative community engagement and outreach strategy, and shared a list of other Sonoma County cities that have transitioned to district elections.

City Manager Kay noted the City has reached an agreement for an extension to the ninety-day deadline and requested feedback from the Council on the proposed timeline.

In response to Council’s inquiries, City Manager Kay outlined the next steps in the process, clarified the role of the demographer and the City Council and provided an overview of the structure of the upcoming elections and what to expect during the next series of public hearings.

City Attorney Zutler explained the differences between transitioning to district-based elections, confirmed that district boundaries cannot be drawn based on where current or future Councilmembers reside and clarified the role of the demographer and the legal requirements under the California Voting Rights Act (CVRA) and the FAIR MAPS Act when establishing districts.

City Clerk Allan described the differences between the required public hearings, the proposed community meetings and confirmed that outreach efforts will be conducted in both English and Spanish and that the City will work with community partners to effectively engage Latino communities. Attorney Zutler further discussed the alternative option of expanding the number of districts, noted that the demographer would provide guidance on what configurations would be appropriate, confirmed that the current City Councilmembers will not lose their seats as a result of the transition, as their terms are already established and explained what will happen

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when districts are phased in, starting in 2026. City Manager Kay clarified the use of census data during the districting process, clarified that two districts will appear on the ballot in the next election and noted that the City can research how other municipalities have addressed the atlarge Mayor option. City Attorney Zutler added that having an at-large mayor is consistent with the California Voting Rights Act (CVRA). Additionally, City Manager Kay clarified a scenario in which two incumbents reside within the same district, noted the Healdsburg Unified School District is not required to transition to district-based elections alongside the City and noted that the City will explore ways to continue utilizing this information beyond the scope of districtbased elections.

Public Comment
Richard Burg commented on Windsor’s transition to district elections, shared concerns about the number of districts relative to Healdsburg’s size, opined on whether residents would be interested in running for office in certain districts, noted the advantages of the Latino population being more geographically dispersed and inquired whether the City could consider a model with two districts, each represented by two Councilmembers, along with an at-large mayor.

Cathy Waterbury inquired if there could be voting districts for residents in the case someone who lives in a specific district doesn’t want to vote for the person running for office.

Linda Cade opined on including information about district elections in utility bill inserts to help inform the community.

Council Comments
Following a brief discussion, there was Council consensus to reschedule the Public Hearing tentatively scheduled for January 13, 2025 to January 6, 2025 and confirmed the remaining timeline worked for the Council.

In response to Councilmember Edwards inquiry, City Attorney Zutler explained the process that would occur if no candidates file to run in a specific district and provided a definition of a protected class.

Councilmember Kelley commented on the allegations outlined in the Shenkman letter, offered historical context regarding Latino voter participation and representation on the City Council, emphasized that the primary goal of transitioning to district elections is to create equitable opportunities for all residents to run for office by reducing barriers to participation and expressed confidence that it is unlikely a district would go without a candidate. Additionally, Councilmember Kelley suggested gathering community input on preferences for the number of districts and whether residents support having an at-large mayor.

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Mayor Hagele expressed support for five districts with a rotating mayor and reflected on the potential for high campaigning costs for an at-large mayoral seat. Mayor Hagele emphasized the need for better public education on how to run for office.

Vice Mayor Mitchell expressed disappointment that the City is required to transition to District Elections, commended City staff for their dedication and hard work in managing the process and opined that she does not agree with the allegations presented in the Shenkman letter.

Councilmember Edwards echoed Mayor Hagele’s comments about the importance of public education and recommended that public meetings be recorded to increase transparency.

Councilmember Kelley echoed Mayor Hagele’s concerns about barriers to participation in atlarge elections and the financial burden of campaigning. Councilmember Kelley reflected on the optional costs associated with placing a candidate statement in the election guide and suggested implementing a fund to help with election costs.

On a motion by Councilmember Herrod, seconded by Councilmember Kelley, adopted Resolution No. 134-2024, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG DECLARING THE CITY OF HEALDSBURG’S INTENT TO INITIATE

PROCEDURES TO TRANSITION FROM AT-LARGE ELECTIONS TO DISTRICT-BASED ELECTIONS PURSUANT TO CALIFORNIA ELECTIONS CODE SECTION 10010, APPROVING THE TENTATIVE TIMELINE AND OTHER RELATED ACTIONS.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent - None)

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmember Herrod reported he participated in the Arts and Culture Commission interviews, attended an open house of the Sonoma County Air Pollution Control District, Veterans Day Breakfast with the Rotary Club and commented on Election.

Councilmember Kelley reported she attended the open house for the Sonoma County Air Pollution Control District, Veterans Day brunch at the Senior Center, True West Film Center fundraiser, and the Holiday Makers Market.

Vice Mayor Mitchell reported that she signed on to a letter from Los Cien to support the Latino community.

Councilmember Edwards reported he attended a meeting with Chris Rogers and GLIDE Jam in San Francisco.

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Mayor Hagele reported he had a meeting with Senator Padilla’s staff, attended the grand opening of Monte Alban Market, Veterans Day Breakfast with the Rotary Club and had a meeting with Senator McGuire’s office.

WRITTEN COMMUNICATIONS
None.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:55 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ David Hagele, Mayor Raina Allan, City Clerk

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CITY OF HEALDSBURG

CITY COUNCIL

SPECIAL MEETING MINUTES
December 2, 2024

CITY HALL CONFERENCE ROOM ONE
401 Grove Street, Healdsburg, CA 95448

CALL TO ORDER/ROLL CALL
Mayor Hagele called to order the special meeting of the City Council of the City of Healdsburg at 5:00 P.M., noting that the following Councilmembers were present/absent:

Present: Councilmembers: Edwards, Herrod, Kelley, Mitchell and Mayor Hagele

Absent: Councilmembers: None.

APPROVAL OF AGENDA
The agenda was unanimously approved by all the Councilmembers present.

PUBLIC COMMENT
There were no public comments.

CLOSED SESSION
The City Council recessed to meet in closed session to discuss the following:

A. Conduct Public Employee Performance Evaluation, pursuant to Government Code Section 54957(b) - Title: City Manager
No action was taken during or following the closed session, only direction was given to Staff.

ADJOURNMENT
There being no other business to discuss, the special meeting was adjourned at 5:55 P.M.

APPROVED: ATTEST:
__________________________________ ___________________________________ David Hagele, Mayor Raina Allan, City Clerk

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 16, 2025
SUBJECT: Landscaping and Lighting Assessment District
PREPARED BY: Jaime Licea, Parks & Open Space Superintendent STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

1. Hold a public hearing and receive public comments or protests on the Annual Engineer’s Report, the proposed budget, and proposed annual assessments for the Healdsburg Landscaping and Lighting Assessment District (Assessment District); and

2. Adopt a Resolution accepting the Annual Engineer’s Report, confirming the assessment diagram and annual assessment amounts, and the levying and collection of assessments for FY 25/26 for the Assessment District.

COMMUNITY ENGAGEMENT/OUTREACH:

Beginning in 2020 staff met with residents from the Landscaping and Lighting Assessment District to identify concerns and opportunities as part of a working group. The working group meets twice per year and helps identify the work to be completed in the zones each year.

BACKGROUND:

The City of Healdsburg utilizes the Assessment District in accordance with the provisions of the Landscaping and Lighting Act of 1972 to fund the operation and maintenance of the landscaping improvements within the public right-of-way along specific streets and the maintenance of riparian and park areas in the City. The Assessment District consists of separate zones (areas) within the City. The funding sources are assessed parcels within each of the zones.

On February 18, 2025, the City Council began the required annual Assessment District proceedings by adopting a Resolution appointing the Engineer of Work and directing the preparation and filing of the Annual Engineer’s Report for FY 25/26.

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On May 5, 2025, the City Council adopted a Resolution of Intention to levy and collect annual assessments for FY 25/26, preliminarily approved the filed Engineer’s Report, and set the date and time for the public hearing.

DISCUSSION/ANALYSIS:

Tonight’s public hearing is the last of three City Council meetings regarding the levy and collection of FY 25/26 assessments for the Assessment District. The Engineer’s Report being presented to the City Council for final approval is substantially the same as the Engineer’s Report preliminarily approved on May 5, 2025.

If approved at the conclusion of the public hearing, the City Council will confirm the assessment diagram and assessment amounts as set forth in the Annual Engineer’s Report and authorize the levy and collection of annual assessments for FY 25/26.

The District currently consists of seven zones. The Annual Engineer’s Report includes the description and proposed changes for each of the existing zones, the description and the proposed costs to operate and maintain the improvements, the method of apportionment of the assessments, the assessment roll for all parcels, and the assessment diagram of each zone.

The zones detailed in the Engineer’s Report are as follows:

Zone 1 – Parkland Hills Subdivision
Zone 2 – Healdsburg Estates and River’s Landing
Zone 3 – Park and Healdsburg Avenue
Zone 4 – Senior Housing Development
Zone 5 – Sonata Subdivision (Includes Grant Street Village) Zone 6 – Sorrento Square
Zone 7 – Mill District
For FY 25/26, the estimated maximum annual assessments for all zones are proposed to increase by the allowable annual Consumer Price Index (CPI) (Year 2024) increase of +2.40%.

The annual assessments to be levied are proposed to increase for all zones. Contributions from existing Annual Reserves will be used to reduce assessments in Zone 5. Community Services Fund contributions will be used in Zones 3 and 6 to account for special benefits conferred upon out-of-district properties.

Along with the proposed revenue collected, approximately $27,995.00 in Annual Reserves and $19,397.42 in Community Services Fund contributions will be used to balance the budget. The following table presents the actual levied assessments from FY 24/25 and proposed annual assessments to levy in FY 25/26.

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Zone
Proposed
Maximum
Annual
Assessment
Proposed
Actual
Assessment
per ESD
Proposed
Actual
Assessment
per Acre
Last Year's
Actual
Assessment
Zone 1 $325.02 $302.32 $300.32
Zone 2 $208.08 $144.88 $128.44
Zone 3 $269.63 $202.04 $172.30
Zone 4 $304.40 $304.32 $283.06
Zone 5 $970.40 $632.80 $622.34
Zone 6 $942.58 $575.88 $520.56
Zone 7 $21,301.74 $21,025.44 $20,802.20
The overall Assessment District budget has increased approximately 12.0% from last year’s budget. This increase is primarily due to additional costs associated with vegetation maintenance in riparian areas, mulch replacement, minor landscaping improvements, painting of retaining walls, and necessary tree removal.

The adoption of tonight’s resolution is pursuant to Section 22631 of the California Streets and Highways Code.

ENVIRONMENTAL STEWARDSHIP:

The City has transitioned to drought-tolerant, and low water use landscaping throughout the District. Future work will continue to focus on drought tolerant approaches.

ALTERNATIVES:

By virtue of the Streets and Highways Code (Code), the City of Healdsburg is mandated to adhere to the recommendation in the Code to file an Annual Engineer’s Report. By not filing the report, the City would not be in conformance with the rules and regulations of the Code and assessments could be subject to challenge. Accordingly, staff does not recommend options with respect to filing the annual Engineer’s Report.

FISCAL IMPACT:

The Assessment District collects funds to support the operation and maintenance of certain areas within the City. Revenues from the Assessment District are estimated at $432,197.20 (total of all 7 zones.) Overall expenditures are estimated at $479,589.62. The difference between the revenues collected from the Assessment District and the overall estimated expenditures ($47,392.42) will come from available Zone reserves and Community Services Fund contributions. Staff propose several amendments to the adopted Fiscal Year 25/26 budget to align with the proposed budgets in the Engineers Report. The amendments include four proposed one-time projects to improve Zones 1, 3, 5 and 6; additional appropriations for operations in Zones 1,4,5 and 7; and increases in the transfers to account for the Community Service Fund Contributions to Zones 3 and 6.

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ENVIRONMENTAL ANALYSIS:

Activities associated with the Landscaping and Lighting Assessment District includes maintenance of existing landscaping, native growth, and related facilities. Per Section 15301(h) of Article 19 in Chapter 3 of Title 14 of the California Code of Regulations, these activities are considered Categorically Exempt.

ATTACHMENT(S):

Resolution
Exhibit A
Engineer's Report

7.A
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CITY OF HEALDSBURG
RESOLUTION NO. -2025

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE ANNUAL ENGINEER’S

REPORT, CONFIRMING THE ASSESSMENT DIAGRAM AND

THE ANNUAL ASSESSMENT AMOUNTS AND

AUTHORIZING THE LEVYING AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2025-26 FOR THE CITY

OF HEALDSBURG LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT AND AMENDING THE ADOPTED
BUDGET
WHEREAS, the City Council ordered the formation of the Healdsburg Landscaping and Lighting Assessment District (Assessment District) on November 4, 1996, to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, the City Council intends to levy and collect assessments within the Assessment District during FY 2025-26, and the lands to be assessed are located in the City of Healdsburg, Sonoma County; and
WHEREAS, on February 18, 2025, the City Council adopted a Resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the Annual Engineer’s Report, and describing the potential changes to the Assessment District for FY 2025-26; and
WHEREAS, Coastland Civil Engineering prepared and filed with the City Clerk the Annual Engineer’s Report for FY 2025-26 as required by the Landscaping and Lighting Act of 1972; and WHEREAS, on May 5, 2025, the City Council adopted a Resolution of Intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2025-26 and setting the time and date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the operations and maintenance to be made to the improvements for the upcoming FY 2025-26 in the Assessment District are generally described as follows:

Zone 1 – The operation, maintenance and other incidental costs associated with back-on street landscaping, riparian areas, and weed abatement areas (including the detention basin) within the Parkland Hills Subdivision (includes Quarry Ridge) and the Foss Creek Restoration Project.

Zone 2 – The operation, maintenance and other incidental costs associated with weed abatement along Paul Witke Drive fronting Healdsburg Estates and River’s Landing.

7.A.a
Packet Pg. 342 Attachment: Resolution (4718 : Landscaping and Lighting Assessment District) Resolution No. – 2025