Healdsburg City Council
June 15, 2026

day of June 2026 by the following vote:

SO ORDERED: ATTEST:
__________________________________ _________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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ADDENDUM TO

JOINT USE AGREEMENT

BETWEEN CITY OF HEALDSBURG AND

HEALDSBURG UNIFIED SCHOOL DISTRICT
The Healdsburg Unified School District (“District”) and City of Healdsburg (“City”) entered into the Joint Use Agreement, dated February 1, 2014 (“Agreement”), for the shared use of The Healdsburg Swim Center. By this Addendum, District and City mutually agree to modify the terms of the Agreement as follows:
● Section 2. Term – The Agreement shall be extended until December 31, 2027. ● Section 5. Joint Use of Pool Facility
● Subsection 3 - Maintenance of Pool Facility, first paragraph, shall be revised to include the following additional language:
“The City shall also be responsible for all Pool Facility operation and maintenance costs when the City requests that the Pool Facility remain open for its exclusive use beyond the Summer Months of June, July and August.”
Additionally, the City has agreed to reimburse the District for costs associated with the pool on the following timeline:

Period of Use Amount Payment Date
FY 2024-25 $65,000 Jul 15, 2026
FY 2025-26 $120,000 Jul 15, 2027
Jul-Sep 2026 Actual Cost Nov 15, 2026
May-Jun 2027 Actual Cost Aug 15, 2027
Jul-Aug 2027 Actual Cost Nov 15, 2027
In all other respects, the provisions of the Agreement not amended, not deleted or not otherwise mentioned herein remain in full force and effect during the term of the Agreement, unless otherwise amended in writing by both parties.

IN WITNESS WHEREOF, District and City have executed this Addendum as of , 2026.

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DISTRICT CITY
By: By:
[Name] [Name]
Date: Date:

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Conditional Award of the Traffic Signal Maintenance Contract to DC Electric Group, Inc.

PREPARED BY: Tyler Kettmann, Central Services Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution conditionally awarding a contract to DC Electric Group, Inc. to provide Traffic Signal Maintenance for an initial one-year term with an annual amount not-to-exceed $75,000 and authorizing the City Manager to execute the contract and up to four (4) one-year amendments extending the contract on behalf of the City, thereby approving a total five (5) year contract amount not-to-exceed $375,000.

COMMUNITY ENGAGEMENT/OUTREACH:

A request for proposals (RFP) for Traffic Signal and Pathway Lighting Maintenance was advertised on the City of Healdsburg website in accordance with all applicable procedures and was also sent to qualified local municipal electric and lighting contractors.

BACKGROUND:

The Public Works Department maintains fourteen (14) signalized intersections. The Public Works Department also maintains six (6) above ground lighted crosswalks and three (3) flashing beacons.

The proposed traffic signal maintenance contract includes a comprehensive maintenance and repair program to provide performance, reliability, and functional requirements necessary to achieve a high quality of operation at reasonable cost to the City. While enhancing public perception and experience, the traffic signal maintenance contract is designed to maximize safety and minimize delay, with an overall reduction in cost and exposure to the City.

While monthly maintenance of the pathway lighting system is performed by City staff, because of the diversity in age and the varying technical components which make up the pathway lighting system, a complete inventory of replacement parts is not kept on hand. The City currently relies on contracted services from DC Electric Inc. to provide backup support and technical expertise for pathway lighting maintenance or repairs on an as needed basis. The annual traffic signal and Item 6.m
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pathway lighting maintenance contract will provide 24-hr support and a full inventory of replacement parts.

DISCUSSION/ANALYSIS:

Two (2) qualified firms submitted proposals within the submittal deadline specified in the RFP.

Staff reviewed proposals and determined they met the minimum submittal requirements. Staff formed an evaluation committee and scored proposals against pre-established criteria in accordance with the RFP.

The evaluation committee finalized their scores, and a scoring summary was then generated ranking the evaluations according to the criteria outlined in the RFP. Based on this ranking, DC Electric Group Inc. was deemed most qualified to complete this work.

DC Electric Group Inc. has performed similar services for the City of Healdsburg in the past and has demonstrated it has technical ability and responsiveness to meet City traffic signal maintenance and repair needs. Staff recommend awarding up to a 5-year contract to DC Electric Group, Inc. in an amount not-to-exceed $75,000 annually.

Contracted services will include annual equipment maintenance, unscheduled maintenance and repair, and additional services and technical support as required/requested by the City. No extra work will be performed without consent from the City, and a quote or informal bid will be submitted for approval prior to commencement of said extra work. All preventative maintenance and repair shall be performed in accordance with the California Manual on Uniform Traffic Control Devices, City standards and Specifications, and Caltrans Standard Specifications.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

The City Council may choose not to award the contract to DC Electric Group, Inc., whereby under this alternative the City Council would need to reject all proposals and provide further direction to staff.

FISCAL IMPACT:

The contract provides fixed unit prices for specific items of work and is not expected to exceed $75,000 per fiscal year during the 5-year contract. The total value of this award over the potential five (5) year maximum term is up to $375,000. The proposed costs were anticipated in the adopted FY 2026-28 biennial budget and will be incorporated in subsequent budget years. All routine maintenance and unscheduled maintenance and repair on the traffic signal system will be funded by the Streets Operating Fund, whereas any additional services and technical support for the pathway lighting system would be funded by the Community Services Fund.

ENVIRONMENTAL ANALYSIS:

If the City Council chooses to award the contract, the project is not subject to environmental review because the proposed repair or maintenance will occur to existing structures or facilities and Item 6.m
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qualifies for a Class 1 categorical exemption under California Environmental Quality Act Guidelines Section 15301.

ATTACHMENT(S):

Resolution
Proposal
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CITY OF HEALDSBURG
RESOLUTION NO. -2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG CONDITIONALLY AWARDING A
CONTRACT TO DC ELECTRIC GROUP, INC. TO PROVIDE

TRAFFIC SIGNAL AND PATHWAY LIGHTING

MAINTENANCE FOR AN INITIAL ONE-YEAR TERM WITH
AN ANNUAL AMOUNT NOT TO EXCEED $75,000, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE
CONTRACT AND UP TO FOUR (4) ONE-YEAR

AMENDMENTS EXTENDING THE CONTRACT ON BEHALF
OF THE CITY, THEREBY APPROVING A TOTAL FIVE (5)
YEAR CONTRACT AMOUNT NOT-TO-EXCEED $375,000
WHEREAS, the Public Works Department maintains 14 signalized intersections; and WHEREAS, the Public Works Department also maintains six above ground lighted crosswalks, and three flashing beacons; and
WHEREAS, the proposed Traffic Signal contract includes a comprehensive maintenance and repair program to provide performance, reliability, and functional requirements necessary in order to achieve a high quality of operation at reasonable cost to the City; and WHEREAS, the Traffic Signal Maintenance contract is designed to maximize safety and minimize delay, with an overall reduction in cost and exposure to the City; and WHEREAS, the annual Traffic Signal Maintenance contract will provide 24-hr support and a full inventory of replacement parts; and
WHEREAS, the proposed contract includes additional services and technical support for the Pathway Lighting System on an as needed basis; and
WHEREAS, the request for proposal was advertised on the City website in accordance with applicable procedures, and was also sent to local qualified municipal electric and lighting contractors; and
WHEREAS, Staff is recommending awarding the Contract to DC Electric Group, Inc. in an annual amount not to exceed $75,000; and
WHEREAS, contracted services will include annual equipment maintenance, unscheduled maintenance and repair, and additional services as required/requested by the City; and Item 6.m
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Resolution No. -2026

WHEREAS, the proposed maintenance will occur to existing structures or facilities and qualifies for a Class 1 categorical exemption under California Environmental Quality Act Guidelines Section 15301.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that the proposed maintenance will occur to existing structures or facilities and qualifies for a Class 1 categorical exemption under California Environmental Quality Act Guidelines Section 15301. Therefore, no further CEQA or environmental review is required.

2. Awards the traffic signal and pathway lighting maintenance contract in an annual amount not to exceed $75,000 to DC Electric Group, Inc.

3. Authorized up to four additional one-year terms not to exceed $75,000 per year upon mutual consent by the City and DC Electric Group, Inc.

4. Authorizes the City Manager to execute the contract and amendments on behalf of the City.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of June 2026, by the following vote:

SO ORDERED: ATTEST:
___________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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DC Electric Group, Inc.

Exceeding Industry Expectations
City of Healdsburg
Traffic Signal & Pathway Lighting Maintenance
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City of Healdsburg May 14, 2026
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DC Electric Group, Inc.

Exceeding Industry Expectations
May 14, 2026
City of Healdsburg
Attn: Curt Bates, P.E.
401 Grove St.

Healdsburg, CA 95448
RE: Request for Proposals for Traffic Signal & Pathway Lighting Maintenance Mr. Bates,
We are pleased to provide this Proposal for Traffic Signal & Pathway Lighting Maintenance services.

DC Electric Group, Inc. (“DC Electric”) is a local North Bay-based California corporation specializing in municipal electrical and lighting contracting with a core focus on traffic signal and streetlight maintenance and related services for all Sonoma & Marin County agencies. We are licensed and bonded in the State of California (DIR# 1000003395 & CA License #949934), and hold Class A (General Engineering), Class B (General Building), C-10 (Electrical), C-31 (Traffic Control), C-61/D-31 (Pole Installation & Maintenance) contractor’s licenses. Our highly experienced office and field staff are locally recognized as experts in the traffic signal and streetlighting industry. Our Corporate Headquarters in Cotati, CA is ideally located to provide the City with rapid response times. With our many years of local municipal experience, our dedication to customer satisfaction, and our in-depth firsthand knowledge of the electrical infrastructure within the City of Healdsburg, we are confident we can provide exemplary service and quality craftsmanship to the City.

Please contact Tim Carter with questions:

Contact: Tim Carter, Vice President
Corporate Headquarters: 605 W. Sierra Ave, Cotati CA 94931 Mailing Address: P.O. Box 7525, Cotati, CA 94931
Office Phone (24/7/365 Emergency): (707) 992-0141
Office Fax: (888) 525-8419
Email Address: [email protected]
Tax ID #: 46-3612010
DC Electric has reviewed the RFP documents, including all eligibility requirements, insurance requirements, and the Draft Contract Agreement, and has conducted the necessary due diligence required to submit this proposal. Please feel free to contact any of our references listed below. Thank you for considering DC Electric as the best partner for the City’s Traffic Signal & Pathway Lighting Maintenance.

Respectfully,
Tim Carter, Vice President
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Table of Contents
Mission Statement
A. Organization Information
B. Qualifications and Experience
C. Project Approach and Work Schedule
D. Scope of Work
E. List of Locations
F. Identification of Subcontractors
G. Additional Information
• Resumes of Key Personnel
• Contractor’s License
• Corporate W-9
• Business License (City of Healdsburg)
• Insurance Certificate
• Proof of Registration with DIR
H. Attachments (Required City Forms)
• Attachment 1: Cost Proposal Form (***Separate Sealed Envelope***) • Attachment 2: Proper Information and Certifications Form • Attachment 3: References
• Attachment 5: Statement of Qualifications
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Exceeding Industry Expectations
Mission Statement
In a world where indifference and insincerity have become the status quo, individual needs have been forgotten and the customer has been reduced to a mere number, it is DC Electric Group, Inc.’s focus to restore the spirit of exceptional service by establishing personal accountability for our customers’ experience and satisfaction during the course of business. Our customers count on our dependability, our drive, and our integrity. In this capacity, we hold a responsibility to nurture, retain and maintain customer confidence that is necessary to our existence. It is our Mission to deliver high-quality, cost-effective products, on schedule, by employing and supporting a motivated, flexible, and focused team. We value the importance of our relationships and will continue to remain fair and true in our dealings with all employees, customers and vendors. We take great pride in our accomplishments and continue to build on them every day.

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A - ORGANIZATION INFORMATION
Physical Office Address (Corporate Headquarters):

DC Electric Group, Inc.
605 W. Sierra Ave
Cotati, CA 94931
(707) 992-0141 Office (Business Hours)
(888) 525-8419 Fax
(866) 523-8386 (After hours / Emergency Response)
Type of Entity:

California Corporation #3592363 (Private); Federal Tax ID # 46-3612010; DIR #1000003395 CSLB - (License #949934); Expires 10/31/27
Class A (General Engineering), Class B (General Building), C-10 (Electrical), C-31 (Traffic Control), C-61/D-31 (Pole Installation & Maintenance).

Authorized Persons for Execution of Proposed Contract: Dave D’Elicio (CEO) or Tim Carter (V.P.).

Website Address: http://www.DCElectricGroup.com
Mailing Address: P.O. Box 7525
Cotati, CA 94931
Signal Shop, Yard/Warehouse Addresses:

1.) Corporate Headquarters and Sonoma County Signal Shop/Yard/Warehouse 605 W. Sierra Ave
Cotati, CA 94931

2.) Contra Costa County Office and Signal Shop/Yard/Warehouse 112 Center Ave
Pacheco, CA 94553
Local Field Staff:

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DC Electric Organizational Chart:

Primary Contact:

DC Electric’s team is comprised of highly qualified field technicians in providing traffic signal and streetlight maintenance services to municipal agencies. Tim Carter, Vice President and manager of our North Bay operations, has been managing the maintenance of traffic signal and streetlights in Sonoma County and other local agencies 23 years. Tim will be the primary point of contact for the City. Tim Carter and Dave D’Elicio are authorized to execute the proposed contract.

For more information regarding DC Electric assigned personnel, management, and field staff qualifications, see the below detailed section on Key Personnel.

Key Personnel:

Since maintenance of electrified traffic control devices is a service, a key qualification when contracting for these services is the quality and experience of the assigned personnel. The employees at DC Electric have successfully maintained hundreds of signalized intersections and have managed, designed, and/or constructed many tens of millions of dollars’ worth of community-based traffic signal projects. We have earned a strong reputation for consistent and creative problem solving through a solid technical base and exemplary work performance. We have demonstrated our capability in providing exceptional workmanship, flexibility in the field, and the ability to make decisions and act independently while providing field support services. We also focus on maintaining up to date training and knowledge of Item 6.m
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industry standards, specifications, applicable certifications and continued education to continue to serve our clients in the future. We are 100% customer focused and driven to provide the highest quality services to satisfy our customers’ needs.

With over 20 traffic signal and streetlight technicians on staff dedicated specifically to performing maintenance and emergency response operations, DC Electric has one of the largest, most qualified maintenance teams in the Bay Area. All our field technicians have received extensive general electrical training, as well as years of on-the-job training in traffic signal, streetlight, and general municipal electrical maintenance and operations. Our field technicians have International Municipal Signal Association (IMSA) Certifications in Work Zone Safety, Traffic Signal Level I, Traffic Signal Level II, and Traffic Signal Level III.

Below in Section G: Additional Information, for your review are the “Resumes of Key Personnel” assigned to this project. Be assured however that as your On-Call maintenance service provider, the City of Healdsburg will have access to every member of DC Electric’s technical and administrative team.

B - QUALIFICATIONS & EXPERIENCE
DC Electric’s core business is Traffic Signal and Streetlight maintenance services. DC Electric currently performs traffic signal maintenance, streetlight maintenance, and maintenance of other electrified traffic control devices for approximately thirty (30) agencies throughout the Bay Area. DC Electric is currently responsible for the ongoing maintenance of City of Healdsburg’s Traffic Signals and other devices, as well as approximately six hundred (600) signalized intersections and twenty thousand (20,000) streetlights, and hundreds of flashing crosswalks, RRFBs, flashing beacons, and radar speed feedback signs in the North Bay and East Bay.

In addition to routine maintenance and repairs, we have staff on-call 24/7/365 to respond to emergencies for all our customers. The most important criterion that sets DC Electric apart is our primary focus on maintenance and operations. Our traffic signal and streetlight maintenance services are not simply a division of a larger construction or manufacturing operation. We often operate as an extension of City Staff and perform inspection services on new signals, assist in the design and planning of new infrastructure projects, locate and mark existing infrastructure, and serve as integrators for new equipment installations. We are confident in our ability to continue providing the City of Healdsburg with the best possible service for all the City’s Traffic Signals, Pathway Lighting, and other electrical needs.

Including the City of Healdsburg, we are currently contracted with the following public Agencies for maintenance of Traffic Signals and other devices:
• City of Emeryville • City of Orinda • County of Contra Costa • City of San Pablo • City of Cloverdale • Town of Ross • City of Berkeley • Golden Gate National Rec. Area • City of San Ramon • Town of Corte Madera • City of Sausalito • City of Mill Valley • Town of San Anselmo • Town of Windsor • City of Larkspur • Town of Fairfax • City of Concord • City of San Rafael • City of Novato • City of Sebastopol • City of Benicia • City of Cotati • City of Ukiah • City of Petaluma
• County of Sonoma • City of Lafayette • City of Cloverdale • County of Mendocino • County of Marin • City of Rohnert Park Item 6.m
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DC Electric Overall Capabilities:

DC Electric provides a wide variety of electrical services to municipal agencies. Some of our specialties include:

Transportation
• Complete traffic signal installations, modifications, repairs & maintenance • ITS Communications system design, configuration and installation including wireless, ethernetover-copper and fiber optic infrastructure and networking devices • In-house Certified Fiber Installation, Splicing, Testing and Repairs will full control over the quality of installation
• Advanced traffic signal controller programming and implementation of custom controller logic, Peer-to-Peer data sharing, ATSPMs and other ITS functionalities • CCTV and Video Detection systems installation, programming, troubleshooting and repair • Emergency Vehicle Pre-emption systems
• Transit Signal Priority systems
• Battery Back-up Systems (BBS)
• Radar Speed Feedback Signs
• Audible Pedestrian Signals (APS)
• Integrated Corridor Mobility Equipment
• Microwave Vehicle Detection Station
• ADA pedestrian upgrades
• Underground utility installation & repair
• Utility locating and marking
• Lighted x-walk installation and repair
• After hours and emergency response
• Live Electronic Records Management System
Street Lighting & General Electrical Services
• Street lighting – Installations, repair & maintenance – Parallel and series systems • Parks lighting and ball field lighting
• Building electrical – (interior and exterior) Installations, repair & maintenance • Parking lot lighting
• Holiday and decorative lighting & banner installations • Fountain, pool & spa electrical
• Electrical control work – energy management systems, time clock & photo control • After hours and emergency response
Lighting, Energy Efficiency Services, & Other Electrical Services • Audits
• Upgrades – LED & Induction Lighting
• Electric vehicle charging stations
• Smart parking meters
• Energy management system installation & repair
• Generator installation, maintenance, and repairs
• Storm water pump and sanitary lift station maintenance, and repairs Licenses
DC Electric holds both A- General Engineering and C-10 Electrical licenses as required by the City to provide the services requested. In addition, DC Electric holds B-General Building, C31-Construction Zone Traffic Control, and C61/D31-Pole Installation and Maintenance specialty contractor’s licenses.

Although all of these are not required to perform the scope of work, they are evidence of DC Electric’s focus and expertise in the areas of traffic signal, streetlight, and municipal electrical services.

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Facilities & Inventory
Our Corporate Office is conveniently located in Cotati, approximately 23 miles from the City of Healdsburg, which is much closer than any of our established competitors. In the Traffic Signal Maintenance services business, proximity matters.

Our facilities house the necessary traffic signal poles, signals, traffic signal controllers, traffic signal communications devices, LEDs, controller cabinets, service cabinets, uninterruptible power supplies, wiring, pull-boxes, pull-box lids, and other necessary materials to perform all maintenance required and to perform temporary and permanent repair of accident damage to traffic signal equipment/devices. We will continually monitor and maintain adequate material inventory levels as material is used. Appropriate spare equipment necessary for the proper operations of the City’s traffic infrastructure will also be maintained. Our Cotati facility is also equipped to perform twenty-one-day bench tests of traffic signal controller cabinets in accordance with Caltrans and City specifications. This facility also has all test equipment necessary to test conflict monitors, load switches, flashers, detector amplifiers, controllers, LEDs, and controller cabinets. DC Electric uses an ATSI Model PCMT/8000 for all conflict monitor testing.

Equipment
DC Electric has access to all the necessary equipment to properly maintain the infrastructure for the City.

Our traffic signal and streetlighting field technicians use Altec AT235 or Altec 37G aerial lift “bucket trucks.” Additionally, DC Electric has all material handling, aerial crane, service body, and traffic control equipment at our disposal for any need that should arise. We also contract for 24/7/365 emergency crane services allowing us operational flexibility and access to a wide variety of crane assets at a moment’s notice.

Safety
DC Electric places a great deal of emphasis on safety as part of our mission of having long-term successful relationships with our employees. We are proud that our company has one of the best safety records in the industry. DC Electric has received an “A” safety rating from ISNetworld, the 3rd party safety management company used by both Pacific Gas & Electric and Southern California Edison. We are also “Gold Shovel” certified, demonstrating our commitment to safe operations while performing excavation and locating work. Our Workers Compensation Insurance experience modification rating is one of the lowest in the industry. In addition to demonstrating our emphasis on safety, and the care we have for our employees, this outstanding safety record is evidence of the level of expertise our field staff has in performing their traffic signal and streetlight maintenance duties.

Maintenance Database
The most basic function in successfully performing maintenance services is responding to and tracking each service request. DC Electric’s years of maintenance experience have proven that an online work order management system is critical to the success of a maintenance program. DC Electric has developed a custom designed Traffic Signal, Streetlight, and Municipal Electrical Service Maintenance Database.

Our database is a live web-based inventory and work order management system which can be customized and made accessible to designated City staff if requested. Our database system capabilities include electronic portal for online service request reporting, contract management, infrastructure management, maintenance scheduling, service request initiation and tracking, material tracking, historical data collection, and up-to-date reporting for agency informational requirements and billing purposes. All information related to service requests will be entered into the system, including type of service, means of call origination, time/date stamp for call origination, field staff arrival time, reporting of site/safety conditions, irregularities, photos (if necessary), investigational information, diagnoses, means of service, tasks performed, material used or installed, work complete, and departure time.

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Each of our field staff are required to carry an internet-enabled device for dispatch and completion of service requests. Pertinent information collected in the database is available to the technician while in the field. Location maintenance history, repair history and infrastructure information are valuable tools which can assist with investigations and diagnosis of malfunctions. Field technician mobile access to our database also allows for real time logging of all task closures.

Other data collected through the Maintenance Databases can be custom formatted to meet City’s reporting needs and is accessible to City staff at its convenience. A total monthly activity report by location will be provided for the City’s review in conjunction with the corresponding maintenance billing period. In addition, we will provide the Public Works representative with a detailed report on all pending or outstanding work. This report will be provided on a routine monthly basis or more regularly to meet your requirements and/or preferences.

Below you will find screen-shot samples of our Computerized Maintenance and Inventory System and Monthly Billing Reporting:

New Service Ticket
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Ticket Resolution
Email Notification of Ticket Dispatch / Ticket Resolution Item 6.m
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Dispatched Tickets
Monthly Billing Report Detail
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Meeting Contract Requirements and Experience:

DC Electric meets and exceeds all required licenses, experience, personnel, and service requirements as required in the RFP and Exhibit C of the Draft Contract.

Prevailing Wages, Legal Requirements and Permits:

DC Electric has reviewed the Draft Contract and will comply with all Prevailing Wage Requirements, as well as all federal, state, and local wage and labor laws, OSHA requirements, and appropriate safety measures. DC Electric is registered with the California Department of Industrial Relations, DIR#1000003395. DC Electric agrees to obtain any necessary permits, licenses, and/or clearances.

Debarment or Other Disqualification:

DC Electric has never been disbarred or disqualified as a supplier or vendor for any Federal, State, or local entities.

Customer Satisfaction:

To succeed as a traffic signal and streetlight maintenance and municipal electrical services company, not only do we have to be experts, but we must also satisfy our customers. From our perspective, successfully completing large construction projects is easy relative to achieving total customer satisfaction year-after-year while performing thousands of routine maintenance and emergency response tasks for dozens of agencies. It is our mission to provide exceptional service and 100% customer satisfaction. In the traffic signal and streetlight services industry, there is no better way to judge the quality of a service provider than by asking their customers. For municipal electrical maintenance and emergency response/repairs where public safety is at issue and the reputation of a municipality is at stake, it is critical that the City be 100% satisfied with the quality, timeliness, expertise, and level of service provided by your service contractor.

For this reason, DC Electric holds customer satisfaction as the single most important measure of our success. In addition to DC Electric’s staff regularly checking in with all our customers to ensure they’re satisfied; we also engage a 3rd party consultant to periodically contact our customers and provide feedback regarding their experience. We are pleased to say that based on the results of our 3rd party interviewing DC Electric is proud to continually achieve 100% customer satisfaction.

DC Electric feels so strongly about customer satisfaction that we have provided reference information (below) for every agency we perform traffic signal maintenance, streetlight maintenance, and municipal electrical services. It is easy for a contractor to hand pick 3 positive references as many RFPs require. It is much more difficult to have confidence that every agency we support can act as a positive reference.

We encourage you to contact any of our references (below) for information about our technical expertise, customer service, and company qualifications.

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References:

Agency Contact Contact #: Email
City of Benicia Ted Corder 707-580-5888 [email protected] City of Berkeley Tom Salkowitz 510-517-3361 [email protected] City of Cloverdale Derrick Montanye 707-894-1728 [email protected] City of Concord Virenda Patel 925-671-3129 [email protected] City of Cotati Craig Scott 707-665-3620 [email protected] City of Emeryville Ryan O’Connell 510-596-4346 [email protected] City of Healdsburg Jarrod Dericco 707-799-2623 [email protected] City of Lafayette Mike Moran 925-935-1238 [email protected] City of Larkspur Bob Quinn 707-246-2152 [email protected] City of Livermore Jason Calkins 925-960-8042 [email protected] City of Mill Valley Andrew Poster 415-384-4848 [email protected] City of Novato Petr Skala 415-899-8237 [email protected] City of Oakley Billilee Saengchalern 925-625-7154 [email protected] City of Orinda Kevin McCourt 925-253-4251 [email protected] City of Petaluma Jeff Stutsman 707-776-3673 [email protected] City of Rohnert Park Jason Sampietro 707-588-2235 [email protected] City of San Pablo Daniel Gomez 510-215-3077 [email protected] City of San Rafael April Miller 415-485-3496 [email protected] City of San Ramon Greg Bender 925-973-2694 [email protected] City of Sausalito Kevin McGowan 415-289-4176 [email protected] City of Sebastopol Erik Billing 707-823-5331 [email protected] City of Ukiah Andrew Stricklin 707-463-6297 [email protected] City of Walnut Creek Karlan Larson 925-943-5899 [email protected] Contra Costa County Dave Lavelle 925-383-8982 [email protected] County of Marin Brett Cutler 415-473-6525 [email protected] County of Mendocino Bill Wood 707-234-2823 [email protected] County of Sonoma Joe Pease 707-565-2231 [email protected] GGNRA Nick Geitner (415) 740-4090 [email protected]
The Presidio Trust Petey (Vaega) Ulufatu (415) 850-5657 [email protected] Town of Corte Madera Chris Good 415-927-5120 [email protected] Town of Fairfax Mark Lockaby 415-458-2370 [email protected] Town of Ross Richard Simonitch 415-453-1453 [email protected] Town of San Anselmo Sean Condry 415-258-4676 [email protected] Town of Windsor Tod Ceruti 707-536-3489 [email protected] Item 6.m
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DC Electric Group, Inc.

C - PROJECT APPROACH AND WORK SCHEDULE
We offer to execute a comprehensive signal maintenance and emergency repair program that provides performance, reliability and the functional requirements necessary to achieve a high quality of intersection operation at a reasonable cost to the City. Our traffic signal maintenance and emergency repair program is essentially the preventative and responsive activities taken to preserve traffic signal systems, safety lighting systems, and other electronic traffic control systems necessary for the safe and efficient utilization of arterial and local roadways. While enhancing public perception and experience, our program is designed to maximize safety and minimize delay, with an overall reduction in cost and exposure to the City.

Please refer to Section “E - List of Locations” below for the list of intersections and traffic control devices included in the Scope of Work. The City can modify the inventory of Traffic Signals or other devices to be included in the Traffic Signal Maintenance Program at any time by simply notifying DC Electric of the change.

Preventative Maintenance
Routine traffic signal maintenance operations include all of the non-emergency tasks associated with maintaining a fully functional traffic signal system. We will repair, replace, or otherwise render in good working order any and all defective parts of the traffic signal system as directed. DC Electric will acknowledge all routine service requests and will schedule routine repairs in such a way as to be present each week within the City as directed. Routine repairs will be performed during normal business hours, 7:00am to 3:30pm Monday through Friday (nationally recognized holidays excepted).

An advanced schedule for all maintenance inspections will be submitted at the inception of the contract for the Citty’s approval. We shall maintain readily available paper and electronic copies of all preventive maintenance checklists specific to the infrastructure at each location. The full results of traffic signal conflict monitor annual field tests performed will also be provided. All preventative maintenance and repair shall be performed in accordance with applicable codes and standards including but not limited to MUTCD standards, Caltrans Standard Plans & Specifications including Maintenance Standards, the National Electric Code with California Amendments, and City Standards and Specifications (if applicable). For a comprehensive scope of work Annual preventative maintenance activities, please see Section “D – Scope of Work” below.

All preventative maintenance work will be performed per the rates provided in the “Attachment 1 – Cost Proposal Form” (separate sealed envelope).

Emergency Response Services
As we realize that time is of the essence when issues of public safety arise, our emergency services are available 24 hours a day and 365 days a year. After a call is placed to our toll free, emergency dispatch line, a local DC Electric technician will be dispatched, arrive with the necessary inventory of required material, and investigate, diagnose, and repair malfunctions while onsite. When responding to an emergency, communication is critical. An open line of communication will be established between the responding technician and appropriate City/Emergency personnel. If repairs are unable to be made immediately, the area will be made safe and a follow up visit will be made with additional material, manpower, and/or equipment necessary to make the repairs. If additional material, manpower and/or equipment are required to make final repairs, our technician will notify the emergency/safety personnel, Public Works Department, and internal project management team, and make accommodations for final repair. DC Electric will respond to all requests for emergency services within (1) hour for initial evaluation, safety, and clean-up tasks. The outside time limit for follow-up action is two hours from notification. All calls, other than Emergency Calls as defined above shall be responded to within 24 Item 6.m
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hours of communication, unless another mutually agreed upon time is determined in writing by City and DC Electric. Response times are from the time of notification by City/Emergency personnel.

USA Locating & Marking
DC Electric will perform USA locating/marking services (“USA’s”) for traffic signal infrastructure as requested within 48 hours from receipt of USA requests from the City. In addition to using the proper line locating equipment, having a depth of streetlight and traffic signal infrastructure knowledge is essential to performing USA services. DC Electric technicians use industry standard Metrotech line locators and have the years of experience necessary to properly identify and mark traffic signal infrastructure. Successful USA services protect jurisdictions from dig-in liability, and facilitate contractor construction activities. USA’s will be identified on the monthly activity reports, and can be billed separately as needed for separate cost accounting (e.g. to be allocated to a specific construction project).

Emergency USA locating/marking can also be provided within normal emergency response times.

Communications
Communication between the traffic signal service provider and City staff is key to overall project success.

DC Electric will establish communication protocols as part of our maintenance services. These protocols will clearly identify what information needs to be communicated to which stake-holders and when. DC Electric will work with City staff to assemble the necessary contact information including project management staff, public works, police/sheriff, fire, dispatch, etc., as well as provide a complete set of contact information for DC Electric’s team. Separately, an Emergency Communications Procedure will be established in the unlikely event an emergency arises during field operations. Automatic electronic notifications such as email alerts of service activity can be created and customized to meet the City’s needs. The communications protocols will ensure that correct City staff are aware of all DC Electric activities as needed.

Meetings
As part of the communications program between DC Electric and the City, DC Electric will be available to meet City staff monthly and as needed upon request to review all ongoing maintenance activities including status of open work orders, completed repairs, estimates and proposal for additional work, and any quality control issues. DC Electric will also be available to provide technical advice and support to the City relating to all traffic signal operations and infrastructure.

Reporting
Project reporting is an important part of providing traffic signal maintenance services. DC Electric’s Traffic Signal Database produces complete activity reports by location showing all activities including service tickets that remain “open.” These reports can be customized as needed to meet any specific requirements. DC Electric’s standard is to provide monthly activity reporting of all operations (routine and emergency response). Reporting is based on the calendar month and is accompanied by corresponding invoice(s) for all work performed during the reporting period. Additionally, our Database system automatically segregates all service tickets (and associated costs) using a unique incident number when a 3rd party has potential responsibility. This allows DC Electric to provide all of the necessary supporting information and documentation for a jurisdiction to hold a responsible 3rd party accountable for system damage and maximize the City’s ability for cost recovery. All reporting activities can be customized and segregated by location/type to meet the City’s requirements. See below for detailed samples of our Traffic Signal Database reporting.

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Recycling and Hazardous Waste
DC Electric intends to segregate waste materials into recyclable materials such as paper packaging and metal and hazardous waste (lamps). DC Electric will ensure 100% recycling of disposed recyclable materials. DC Electric uses certified hazardous waste disposal companies to properly transport, dispose of, and document the disposal of all hazardous lamp material. DC Electric will recycle all materials, properly dispose of all hazardous waste and provide all required documentation to the City upon request.

Other Services/Miscellaneous Improvements
Providing innovative solutions and approaches in support of the City’s vision, budget, and schedule is an integral part of any successful traffic signal infrastructure management plan. We consistently work with our clients to add additional value to the system and ensure the infrastructure is optimized for current needs as well as maximized for future utilization. DC Electric can provide any other necessary services, including building electrical services, as requested by City staff. DC Electric can also perform streetlight and traffic signal improvement projects either on a time and materials basis, or through a letter proposal accepted by City staff. No work shall proceed without written authorization except in emergencies and/or when the immediate replacement or repairs are required to prevent injury to persons or property damage.

After complete review of the information provided in this proposal, we hope that you consider DC Electric Group, Inc. the most experienced and qualified partner for Healdsburg’s Traffic Signal & Pathway Lighting Maintenance.

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D – SCOPE OF WORK
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E - LIST OF LOCATIONS
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F – IDENTIFICATION OF SUBCONTRACTORS
While DC Electric does not intend to use any subcontractors for the proposed scope of work in this RFP, DC Electric frequently coordinates and/or consults directly with Kimley-Horn and Associates, Inc. (Tim McCarron, PE) to provide engineering services to municipalities as-needed.

Tim McCarron & Staff at Kimley-Horn and Associates, Inc.

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G – ADDITIONAL INFORMATION

1.) Resumes of Key Personnel
Timothy Carter, Vice President
• 23 years of local experience in traffic signal and street light maintenance industry. • Bachelor of Arts Degree with High Honors in Environment al Studies and Planning, Energy Management and Design from Sonoma State University.
• IMSA Certified - Work Zone Safety, Traffic Signal Level I & Level II • 19 years of experience as a Project Manager for traffic signal and street light maintenance and construction management in the North Bay Area Region.

Employment:
• DC Electric Group, Inc. (2012 – Present)
Regional Vice President
• Republic Intelligent Transportation Services, Inc. (2003 – 2012) Project Manager & Service Operations Manager (2003 – 2012) Experience:
• Project Manager, Service Operations Manager, and primary contact person for all public agencies in Marin, Sonoma, Mendocino, Solano, Napa, Alameda, Contra Costa counties for all traffic signal maintenance, streetlight maintenance, and associated construction projects. • Currently responsible for the project management (maintenance, repair and after- hours emergency services) of signal and street light infrastructure for the following local agencies:

Cities of Novato, Petaluma, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, Benicia, and Ukiah, Counties of Marin and Sonoma, Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor, as well as the Bel Marin Keys and Marinwood Community Services Districts.
• Specific knowledge of the geography and electrical infrastructure in the City of Novato and surrounding areas, including traffic signal and street light maintenance history. • Managed a wide-variety of traffic signal, streetlight, and pedestrian improvement projects with excellent customer service, satisfaction, and safety:
• Expert in the installation and maintenance of Signalized Intersections, Street Lighting, Sport Lighting, Facility Lighting, Vehicle Detection (Video, Loops, Sensys™, etc.), Adaptive Traffic Control Systems, Battery back-up systems, CCTV Cameras, Emergency Vehicle Pre-emption (EVP), Signal interconnect and GPS time-clock installations, RRFBs, Lighted Crosswalks, Flashing Beacons, Radar Feedback Signs, Service Pedestals, Pedestrian (ADA) Upgrades/Improvements, Undergrounding and overhead utility and infrastructure, and Energy Efficiency Upgrades. • Development and execution of traffic signal maintenance contracts and construction projects in the San Francisco Bay Area Region, with a concentration in the North Bay. • Project manage from initial development through project completion including Estimating and proposal writing, Bid preparation, Contract Review/Execution, Purchasing, Subcontracting, Scheduling, Traffic Control Plans, Obtaining Permits, Job tracking and reporting, and Billing review • Responsibility for Training and Safety as well as Fleet Management Tim Carter is the assigned point of contact for this SOQ.

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Patrick Madden
Sr. Traffic Signal & Streetlight Technician
• 37 years Journeyman Electrician
• California State Certified – General Electrician
• IMSA Certified – Workzone Safety, Traffic Signal Field Technician Level I, II & III • 17 years local experience in the traffic signal, street lighting industry including maintenance, repair, and on-call emergency services.
• General knowledge of the geography, history, and technical requirements of the electrical infrastructure system for the North Bay and surrounding areas.

Experience:
▪ Senior Traffic Signal Technician, Foreman and Superintendent ▪ Operational knowledge of various types of traffic signal equipment, controller assemblies and associated electrical component functions: 332 & NEMA Cabs, 170 & NEMA TS1, and TS2 controllers. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, battery back-up systems, output circuit drivers, vehicle and pedestrian detectors including, magnetometer – based vehicle detection, wireless (Sensys Networks), inductive loop detection, Piezo loop detection, various video detection systems (Iteris, Econolite and Trafficon), emergency vehicle pre-emption systems (Opticom & Emtrac), vehicle and pedestrian indications, in pavement warning systems, traffic calming devices, red light camera systems, and all associated wiring. ▪ 10 years experience in complete operations (maintenance, repair and after – hours emergency services) of Traffic Signal infrastructure for the following local municipal agencies:
▪ Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, El Cerrito, Benicia, Emeryville and Ukiah. Counties of Marin and Sonoma.

Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor. ▪ 10 years experience in complete operations (maintenance, repair and after-hours emergency services) of Streetlight infrastructure for the following local municipal agencies:
▪ El Cerrito, Emeryville, Windsor, Benicia and total inventories for all MGSA agencies (Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito and Belvedere. County of Marin, Towns of Corte Madera, San Anselmo, Fairfax, Ross, Tiburon. Community Services Districts, Bel Marin Keys and Marinwood.
▪ On-Call utility locate and marking (USA)
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Chris Wilson
Traffic Signal and Street Light Foreman
• 24 years of local experience in the traffic signal, street lighting, and electrical industry • 19 years Journeyman Electrician, IBEW Local #551
• IBEW Local #551 Apprenticeship Program
• D.I.R State Certified General Electrician
• IMSA Certified – Work Zone Safety, Traffic Signal Level I, Level II, & Level III • Tower climbing, aerial safety, and rescue training and certification • Anritsu Site Master line sweep certification.
• Andrew Institute EZFIT and Positive Stop Series connectors certification • Specific knowledge of the geography and the electrical infrastructure for the North Bay Area Experience:
▪ Traffic signal and street light maintenance, repair – Journeyman Electrician and Field Superintendent
▪ Extensive knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems
▪ Expert underground utility location and repair
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, Benicia, Emeryville, Petaluma, and Ukiah.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross and Windsor.

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Jason Filippi
Traffic Signal and Street Light Technician
• 21 years traffic signal and streetlight maintenance technician for MGSA and surrounding agencies.
• 17 years Journeyman Electrician, IBEW Local #551
• IBEW 1245 Apprenticeship Program (4 years)
• 21 years local experience in the electrical construction industry with extensive underground and joint trenching experience for PG&E.
• D.I.R State Certified General Electrician
• IMSA Certified – Work Zone Safety, Traffic Signal Level I, Level II, & Level III • OSHA 20 / Forklift Certified
• Specific knowledge of the geography and the electrical infrastructure for the North Bay Area Experience:
▪ Traffic signal and street light maintenance, repair – Journeyman Electrician ▪ Extensive knowledge of various types of street light and traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems.
▪ Expert underground utility location and repair
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, Benicia, Berkeley, Emeryville, and Ukiah.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor.

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DC Electric Group, Inc.

Justin Calkins
ITS Manager and Senior Traffic Signal Technician
• 20 years of experience in all facets of the traffic signal and streetlighting industry including design, installation, maintenance, sales, technical support and project management • California State Certified – General Electrician
• IMSA Certified – Workzone Safety, Traffic Signal Field Technician Level I, II & III • Consortium for ITS Training and Education (C.I.T.E) – Traffic Engineering and Operations certification
• ITE - Northern California Section board member 2015-2017.

Experience:
▪ Traffic Signal Technician for the City of Livermore and City of Cupertino – 10 years o Responsible for the maintenance and repair of City owned traffic signals, ITS devices, ATMS systems, street lights, crosswalks and traffic calming devices o Extensive experience locating and marking underground utilities for USA’s o Experienced interfacing with the general public and City management with an understanding of public agency operational and budgetary requirements ▪ Engineering Technician, Sales Account Manager and Field Service Representative with Econolite – 6 years
o In various roles was responsible for assisting public agencies with project design, procurement, installation, configuration, training, ongoing support and maintenance of traffic signal and ITS equipment
o Worked with a wide range of public agencies to integrate and maintain all different makes, models and types of traffic signal and ITS systems and devices providing a wellrounded and robust knowledge of the traffic signal industry o Specifically, knowledgeable with Econolite’s Centracs ATMS system, Cobalt controllers and Autoscope video detection systems after serving as the sole technical support resource for all Northern CA
▪ Senior Traffic Technician/Project Manager for DC Electric 2018 – Present o Responsible for providing technical support to fellow traffic signal and streetlight technicians as well assisting with routing maintenance and repair work as needed o Provide estimating and project management support for current and prospective customers ensuring projects are completed on time and within budget o Assist customers with ITS and communications system design, installation, integration, and support
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Jeff Asch, Chief Operating Officer
• 24 years experience in streetlight and traffic signal maintenance, and 33 years of total experience in the electrical industry
• California State License Holder –Class B (General Building); C-10 (Electrical) C-31 (Construction Zone Traffic Control); C-61/D-31 (Pole Installation & Maintenance) • Experienced executive with a proven track record of successfully operating and growing small businesses. Strengths include Operations, Project Development, Project Management, Accounting & Finance, Geographic Expansion, Information Technologies, Legal & Risk Management, and Contract Administration,
• Bachelor of Arts Degree in Government with High Honors, Wesleyan University, Middletown, CT
• Certificate in Energy Management & Design, Sonoma State University, Rohnert Park, CA Employment:
• DC Electric Group, Inc. (2015 – Present)
Chief Operating Officer
• Cartelligent (2013 – 2015)
Chief Executive Officer
• Republic Intelligent Transportation Services, Inc. (2002 – 2011) Vice President & Chief Financial Officer (2002 – 2011)
• Northeast Energy Services Company (NORESCO)
Western Region Vice President (2000 – 2002)
Western Regional Manager (1997 – 2000)
Engineering & Project Management (1994 – 1997)
Experience:
▪ At Northeast Energy Services Company, oversaw western regional operations for the premier provider of energy efficiency services, including expansions to central and southern California, Hawaii, and the Pacific Northwest, growing the region from $1M in annual construction to over $30M. Key clients included Pacific Gas & Electric, Southern California Edison, Safeway, RiteAid, the County of Los Angeles, the California Army National Guard, as well as smaller cities throughout California.
▪ As the Vice President & Chief Financial Officer of Republic Intelligent Transportation Services, Inc., helped operate the nation’s leading traffic signal and streetlight maintenance services company with 10,000 intersections and over 170,000 streetlights under maintenance. Oversaw the expansion to New England, Southern California, Texas, and Arizona. ▪ As the Chief Operating Officer of DC Electric, Inc. has direct oversight for all operations.

Responsible for all project management, management, and administrative functions such as accounting, fleet management, insurance, risk management, legal, and IT, including the creation and ongoing support for our web-based custom written streetlight and traffic signal work order management system.

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Dave D’Elicio, CEO
• 23 years local experience in the traffic signal, street lighting, and electrical industry. • 20 years Journeyman Electrician, IBEW Local #551
• D.I.R State Certified General Electrician
• California State License Holder – C-10
• IMSA Certified – Traffic Signal Field Technician Level II • Exceptional training and understanding of electrical theory and its relation to practical application Experience:
▪ Traffic Signal and Street Light Repair and Maintenance Technician ▪ Extensive knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems.
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: City of Emeryville, City of San Rafael, City of Mill Valley, City of Petaluma, City of Rohnert Park, City of Novato, City of Sausalito, Town of San Anselmo, Town of Ross, Town of Corte Madera, and County of Marin. ▪ Industrial electrical design, installation, and repair with expertise in street light and traffic signal infrastructure installations and associated undergrounding. Extensive history in design, installation, programming, and maintenance of commercial energy management systems and smart systems.

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2.) Contractor’s License
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3.) Corporate W-9
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4.) Business License
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5.) Insurance Certificate
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6.) Proof of Registration with DIR
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H – ATTACHMENTS (Required City Forms)
Attachment 1: Cost Proposal Form (***Separate Sealed Envelope***) 2 pgs.

Attachment 2: Proper Information and Certifications Form – 4 pgs.

Attachment 3: References – 1 pg.

Attachment 5: Statement of Qualifications 1 pg.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Fire Protection Services Agreement with Northern Sonoma County Fire Protection District
PREPARED BY: Jason Boaz, Fire Chief
STRATEGIC INITIATIVE(S):

Effective Governance
Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution approving an agreement with Northern Sonoma County Fire Protection District relating to fire protection services and authorizing the City Manager to execute the agreement.

COMMUNITY ENGAGEMENT/OUTREACH:

Not applicable
BACKGROUND:

The City of Healdsburg has been providing contractual fire protection services to Zone FS-Fitch Mountain for over 30 years and Zone FS-Dry Creek-Sotoyome for over 20 years under a contract with the County of Sonoma. In 2023, these territories were annexed into Northern Sonoma County Fire Protection District (NSCFPD), a fire protection district organized and operating pursuant to the California Fire Protection District Law of 1987. All contracts moving forward will be with NSCFPD
DISCUSSION/ANALYSIS:

Northern Sonoma County Fire Protection District wishes to continue to contract with the City of Healdsburg to provide fire protection services to these areas. This entails responding to all fire, rescue, and medical emergencies and potentially other non-emergency events requiring fire department services, to the areas located within Fitch Mountain and Dry Creek-Sotoyome. Fitch Mountain includes all unincorporated areas of Fitch Mountain outside of the City of Healdsburg and generated 25 calls for service in 2025. On average, of these calls for service, 30 percent involve hazardous conditions such as fallen trees and PG&E power lines; 30 percent are medical emergencies; 30 percent are public service type events including fire alarms and lift assists, and Item 6.n
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10 percent involve fires. Dry Creek-Sotoyome contains 65 square miles of unincorporated Sonoma County areas adjacent to the City of Healdsburg, including lower Dry Creek Valley extending to the Rio Lindo Academy, Westside Road to Sweetwater Springs, and the Mill Creek area. The Dry Creek-Sotoyome zone generated 147 calls for service in 2025. Of these calls, approximately 50 percent involve medical emergencies; 30 percent are public service type events; 15 percent involve hazardous conditions, and 5 percent involve fires. The attached agreement enables Healdsburg to provide an additional year of contractual fire services beginning on July 1, 2026.

ENVIRONMENTAL STEWARDSHIP:

Not Applicable
ALTERNATIVES:

The City Council may choose not to provide contract fire protection services to this area of NSCFPD. Declining approval of the agreement will eliminate the General Fund revenue source to the City of Healdsburg and diminish the level of fire protection services provided to Fitch Mountain and Dry Creek-Sotoyome areas of NSCFPD.

FISCAL IMPACT:

The proposed contract includes the Northern Sonoma County Fire Protection District paying the City of Healdsburg a flat fee of $200,000 for services in Fiscal Year 2026-27. The fee will be paid in two equal installments due by November 30th and April 30th respectively. The revenue from the contract was included in the Fiscal Year 2026-27 budget. There are no changes to the fee or services provided from the prior year agreement. Staff believes that the revenue received from the contract will be sufficient to cover the costs of providing the contracted services.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, the California Code of Regulations, Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment; and therefore, is not a project for purposes of CEQA.

ATTACHMENT(S):

Resolution
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CITY OF HEALDSBURG
RESOLUTION NO. -2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING THE AGREEMENT BETWEEN

NORTHERN SONOMA COUNTY FIRE PROTECTION

DISTRICT AND THE CITY OF HEALDSBURG RELATING TO

FIRE PROTECTION SERVICES
WHEREAS, the City of Healdsburg maintains a fire department capable of providing fire protection services; and
WHEREAS, the County of Sonoma has historically contracted with the City of Healdsburg to provide fire protection services to those areas of local responsibility not located within incorporated cities or fire protection districts; and
WHEREAS, the City of Healdsburg has been providing fire protection to the Dry Creek/Sotoyome and Fitch Mountain areas for over 30 years; and WHEREAS, both areas are now part of Northern Sonoma County Fire Protection District (NSCFPD) through a recent annexation; and
WHEREAS, Northern Sonoma County Fire Protection District wishes to continue to contract with the City of Healdsburg to provide fire protection services to areas located within Fitch Mountain and Dry Creek-Sotoyome of their service area; and WHEREAS, the City of Healdsburg has the equipment and personnel and is willing to provide such services; and

WHEREAS, the term of this agreement shall be for one (1) year commencing on July 1, 2026, and expiring at midnight on June 30, 2027, unless terminated sooner, as provided in the agreement; and
WHEREAS, Northern Sonoma County Fire Protection District shall pay to the City of Healdsburg an amount equal to $200,000 for fiscal year 2026-27.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby approves an agreement between Northern Sonoma County Fire Protection District and the City of Healdsburg relating to fire protection services.

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Resolution No. -2026

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of June 2026 by the following vote:

SO ORDERED: ATTEST:
________________________________ ________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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AGREEMENT BETWEEN THE

NORTHERN SONOMA COUNTY FIRE PROTECTION DISTRICT

AND THE

CITY OF HEALDSBURG

RELATING TO FIRE AND EMERGENCY SERVICES
This AGREEMENT is made by and between the Northern Sonoma County Fire Protection District, a fire district organized and operated pursuant to the Fire Protection District Law of 1987 (hereinafter referred to as “DISTRICT”), and the City of Healdsburg, a California municipal corporation (hereinafter referred to as “CITY”), referred to collectively as the “PARTIES,” as of July 1, 2026.

RECITALS
WHEREAS, CITY and DISTRICT have provided uncompensated assistance to each other, by request (mutual aid) or without a request and dispatched simultaneously (automatic aid) and desire to maintain continued collaboration and coordination.

WHEREAS, DISTRICT annexed areas (hereinafter referred to as “AREAS”) in southern Dry Creek Valley, Mill Creek Road, Westside Road, Bailache Avenue, and the Rio Lindo area (previously referred to as Zone FS-Dry Creek-Sotoyome) and the unincorporated area of Fitch Mountain between Healdsburg city limits and the Russian River (previously referred to as Zone FS-Fitch Mountain) effective April 6, 2023.

WHEREAS, DISTRICT now has jurisdiction over and receives tax revenues from properties located in AREAS, and is governed by an independent fire district board of directors elected by voters of AREAS.

WHEREAS, DISTRICT desires to increase emergency prevention, mitigation, risk reduction, and community preparedness in AREAS utilizing AREAS tax revenue.

WHEREAS, CITY owns unincorporated parcels within AREAS and may eventually annex portions of AREAS thereby decreasing DISTRICT tax revenue.

WHEREAS, CITY maintains a fire department capable of providing response to emergencies and is located closer than the DISTRICT to portions of the AREAS.

WHEREAS, DISTRICT desires to provide fiscal compensation and use of DISTRICT owned water tender, for the CITY to provide initial, closest resource, response to emergencies.

WHEREAS, for the purposes of this AGREEMENT, the PARTIES define “emergency” as an event that has an immediate threat to cause death, severe injury, and/or involves a fire and are generally medical emergencies, traffic accidents, rescues, and building fires.

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WHEREAS, DISTRICT desires to reduce the need to provide uncompensated assistance to the CITY while the CITY is providing compensated assistance to the DISTRICT, specifically where the compensated assistance is for non-emergencies.

NOW, THEREFORE, DISTRICT and CITY mutually agree as follows:

I. The foregoing recitals are true and correct and are incorporated herein by reference.

II. CITY shall provide firefighters in place of or to augment the DISTRICT firefighters in AREAS for emergencies and non-emergencies, if firefighters are available, as determined by the CITY.

III. DISTRICT allows the CITY to utilize DISTRICT water tender for response to CITY incidents, emergencies and non-emergencies, with no compensation to the DISTRICT.
a. DISTRICT will provide insurance for water tender.
b. CITY agrees to store water tender in secure location preferably indoors and is responsible for vandalism, theft, or damage related to storage. c. CITY will provide fuel and conduct daily, weekly, or monthly checks to ensure the water tender remains in operational readiness at no cost to the DISTRICT.
d. DISTRICT will perform periodic operational readiness inspections in coordination with CITY for planning necessary repairs and preventative maintenance. DISTRICT will coordinate all repairs and pay for any costs associated by these inspections.
i. CITY will notify DISTRICT of maintenance or repairs that the CITY would like to perform, at DISTRICT’s cost.
ii. CITY will not commit the DISTRICT to costs of maintenance or repairs without prior approval from the DISTRICT.
e. DISTRICT allows the CITY to place CITY owned equipment on water tender.
f. DISTRICT reserves the right to utilize the water tender for its own emergency and non-emergency use with notification to and collaboration with the CITY.

CITY will forward any reimbursement funds generated from utilization of water tender, excluding the portion of funds necessary to compensate CITY employees for operation of the water tender, to the DISTRICT.

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IV. CITY agrees to document CITY’s response to AREAS using CITY fire department reporting system as providing automatic aid to DISTRICT (FDID 49055) unless the DISTRICT is also present.

For Incidents Where DISTRICT is Not Present
a. DISTRICT will refer requests for reports to the CITY and will not maintain or retain reports completed by CITY
b. CITY may request a response from the DISTRICT to complete a report c. CITY will provide information to the DISTRICT as necessary to complete any DISTRICT required reporting or necessitating DISTRICT action such as for fire investigation, fire prevention, or risk reduction efforts d. DISTRICT will complete a report stating the CITY responded automatic aid in place of the DISTRICT
For Incidents Where DISTRICT is present
a. DISTRICT and CITY will work together to compile report information b. DISTRICT will complete a report and retain
c. DISTRICT does not require the CITY to complete a report For Incidents Where CITY Utilizes DISTRICT Water Tender for their own nonemergency or emergency a. CITY will acknowledge DISTRICT as providing automatic or mutual aid b. DISTRICT may complete a report as providing automatic or mutual aid to CITY
V. CITY agrees to reconsider amount the DISTRICT compensates CITY when annexing AREAS or when there is a large loss in property tax revenue such as from a wildfire or decline in assessed property value.

VI. CITY and DISTRICT agree to collaborate on fire prevention and wildfire risk reduction on CITY owned unincorporated parcels within AREAS.

VII. Nothing in this Agreement is intended to affect the legal liability of either party to this Agreement by imposing or requiring any standard of care different than that provided by or existing in applicable law.
a. Neither party shall have any liability for failure or refusal to furnish automatic or mutual aid, or for recalling or releasing resources in accordance with the terms of this Agreement. Neither party shall make a claim against the other for refusal to provide automatic or mutual aid.
b. No debt, liability, or obligation of one party shall be the debt, obligation, or liability of the other party. Each party shall be responsible for its own acts and/or omissions.
c. Each party shall be responsible for injuries or death to its own personnel to the extent required by law. Each party, to the extent it is at fault, shall be Item 6.n
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responsible for damage to or loss of equipment while acting within the scope of this Agreement.
d. Each party shall procure and maintain its own cost such insurance as is required by applicable federal and state law and as may be appropriate and reasonable in its discretion, or cover its personnel, equipment, vehicles, and property, including, but not limited to, liability insurance, workers’ compensation, unemployment insurance, automobile liability and property damage. Each party may self-ensure when appropriate.
e. In lieu of and withstanding the pro rata risk allocation which might otherwise be imposed between the parties pursuant to Government Code Section 895.6, DISTRICT and CITY agree that all losses or liabilities incurred by a party shall not be shared pro rata, but instead pursuant to Government Code 895.4, each party shall full indemnify, defend and hold the other party, its elected and appointed officials, officers employees and agents, harmless from any claim, expense or cost (including court costs and reasonable attorneys’ fees), damage or liability imposed for injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions or willful misconduct of the indemnifying party, its elected and appointed officials, officers, employees, or agents, under or in connection with any work, authority or jurisdiction delegated to such party under this Agreement. Neither party, nor either party’s elected and appointed officials, officers, employees, or agents, shall be responsible for any damage or liability occurring by reason of the negligent acts or omissions or willful misconduct of the other party, its officers, employees, or agents under or in connection with any work, authority or jurisdiction delegated to such party hereunder. The parties’ obligations pursuant to this Paragraph X.e. shall survive the expiration or termination of this Agreement as to activities occurring or being carried out during the term of this Agreement in the performance of this Agreement.

VIII. This Agreement shall be for a one (1) year term, commencing on July 1, 2026, and expiring at midnight on June 30, 2027, unless terminated sooner, as herein provided.

IX. In consideration of the services described herein, DISTRICT shall pay the CITY two hundred thousand dollars ($200,000). Such sum will be paid to CITY in two installments; the first installment shall be paid before November 30 of the applicable fiscal year, and the second installment shall be paid on or before April 30 of the applicable fiscal year. This amount is a flat rate, and is not tied to the number of incidents to which the CITY responds.

X. This Agreement can be terminated for any reason with ninety (90) days written notice by one party to the other.

XI. All notices required or permitted hereunder shall be deemed sufficiently given if delivered by hand, mailed by United States mail, postage prepaid, by certified Item 6.n
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or registered mail, or by electronic mail, addressed to the parties at the address set forth below or to such other addresses as may from time to time be designated in writing:

To CITY:

Fire Chief Jason Boaz
Healdsburg Fire Department
601 Healdsburg Avenue
Healdsburg, CA 95448
[email protected]
To DISTRICT:

Fire Chief Marshall Turbeville
Northern Sonoma County Fire Protection District
Post Office Box 217
Geyserville, CA 95441
[email protected]
XII. The parties agree to meet and confer in good faith over any issue not expressly described herein, as necessary to further the purposes of this Agreement.

XIII. If any term or provision of this Agreement is held to be illegal, invalid, or otherwise unenforceable by a court of competent jurisdiction, the remaining terms and provision of this Agreement shall continue in full force and effect.

XIV. The parties do not intend to create, and nothing in this Agreement shall be construed to create any benefit or right in any third party.

XV. This Agreement, including any exhibits attached hereto and incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof, and supersedes all prior agreements or understandings, oral or written, between the parties in this regard.

XVI. The parties may amend this Agreement only by writing signed by both of the Parties.

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IN WITNESS WHEREOF, the parties hereto have executed this document as of the date first above written.

CITY OF HEALDSBURG NORTHERN SONOMA COUNTY

FIRE PROTECTION DISTRICT
By: ________________________ By: ________________________ Jeffrey Kay, City Manager
Date: _______________________ Date: _______________________ Item 6.n
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Acceptance of the Victory Apartments Rehabilitation Project as Complete and Authorization to File a Notice of Completion
PREPARED BY: Stephen F. Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):
• Expand Affordable Housing Opportunities
• Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution accepting the Victory Apartments Rehabilitation Project at 306/308 East Street as complete and authorizing staff to file a Notice of Completion with the Sonoma County Recorder’s Office.

COMMUNITY ENGAGEMENT/OUTREACH:

This item will be considered during a public meeting wherein public comment and participation will be provided. The rehabilitation of Victory Apartments was previously reviewed by the City Council in connection with acceptance of the City’s Prohousing Incentive Program (“PIP”) grant award, award of the construction contract, and approval of additional construction contingency authority.

BACKGROUND:

Victory Studios and Apartments (“Victory Apartments”) is a City-owned supportive housing complex located at 306/308 East Street consisting of eleven (11) affordable housing units serving individuals and families experiencing or at risk of homelessness.

On December 29, 2023, the California Department of Housing and Community Development (“HCD”) awarded the City of Healdsburg a Prohousing Designation score of 41 points, qualifying the City for up to $560,000 in Round 2 Prohousing Incentive Program (“PIP”) funding.

On December 2, 2024, the City Council adopted Resolution No. 135-2024 accepting the $560,000 PIP grant award for the rehabilitation and preservation of Victory Apartments.

On November 17, 2025, the City Council adopted Resolution No. 101-2025 awarding the Item 6.o
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construction contract for the rehabilitation of Victory Apartments to Cestarollo Construction LLC in an amount not-to-exceed $326,246 and approving a 10% construction contingency in the amount of $32,624.

On June 1, 2026, the City Council approved additional contingency authority associated with unforeseen field conditions encountered during construction activities.

Construction activities associated with the rehabilitation project commenced in late 2025 and have now been completed.

DISCUSSION/ANALYSIS:

Cestarollo Construction LLC has completed all work associated with the Victory Apartments Rehabilitation Project in substantial conformance with the approved plans, specifications, contract documents, approved change orders, and applicable City standards.

The rehabilitation project included improvements associated with deferred maintenance, exterior rehabilitation, HVAC improvements, accessibility improvements, fire suppression improvements, deck and structural repairs, lighting upgrades, and replacement or rehabilitation of deteriorated building components intended to preserve the long-term viability of the property as supportive housing.

During construction, additional rehabilitation work associated with unforeseen field conditions was completed, including deck reframing, supplemental joist stiffeners, guardrail improvements, and related rehabilitation improvements necessary to complete the project.

City representatives have reviewed the contract documents and performed inspections associated with the work and have determined that the project has been completed in accordance with the approved contract documents. There are no known outstanding contractor claims or liquidated damages associated with the project.

Completion of the project is therefore ready for formal acceptance by the City Council and filing of a Notice of Completion with the Sonoma County Recorder’s Office.

ENVIRONMENTAL STEWARDSHIP:

The rehabilitation project preserved an existing supportive housing asset, improved building efficiency and life safety systems, and extended the useful life of the property through rehabilitation of existing structures rather than new construction. Construction waste was diverted from landfill for reuse or recycling where feasible.

ALTERNATIVES:

The City Council may choose not to accept the project as complete and provide alternative direction to staff. However, staff does not recommend this alternative as the work has been completed and the City has commenced beneficial use of the completed improvements.

FISCAL IMPACT:

The Victory Apartments Rehabilitation Project was funded through a $560,000 Prohousing Incentive Program (“PIP”) grant awarded by the California Department of Housing and Community Development. No local matching funds were required.

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The original construction contract awarded to Cestarollo Construction LLC totaled $326,246 and included a 10% contingency amount of $32,624 for a total authorized construction amount of $358,870. On June 1, 2026, the City Council approved an additional contingency amount of $8,377, increasing the total authorized construction amount to $367,247.

The project remains within the overall appropriated PIP grant budget previously approved by the City Council.

ENVIRONMENTAL ANALYSIS:

The Victory Studios rehabilitation project was previously determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities) because it involved the repair and rehabilitation of an existing residential facility with negligible or no expansion of use.

The recommended action accepting the completed improvements and authorizing the filing of a Notice of Completion does not result in any direct or indirect physical change to the environment and therefore does not constitute a "project" pursuant to CEQA Guidelines Section 15378(b)(5).

Accordingly, no additional environmental review is required.

ATTACHMENT(S):

Resolution
Notice of Completion
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CITY OF HEALDSBURG
RESOLUTION NO. ___ -2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG ACCEPTING THE VICTORY APARTMENTS

REHABILITATION PROJECT AS COMPLETE AND

AUTHORIZING STAFF TO FILE A NOTICE OF COMPLETION
WITH THE SONOMA COUNTY RECORDER’S OFFICE
WHEREAS, on December 2, 2024, the Healdsburg City Council adopted Resolution No. 135-2024 accepting a $560,000 Prohousing Incentive Program (“PIP”) grant award from the California Department of Housing and Community Development (“HCD”) for the rehabilitation and preservation of Victory Studios and Apartments located at 306/308 East Street; and WHEREAS, on November 17, 2025, the Healdsburg City Council adopted Resolution No. 101-2025 awarding a construction contract for the Victory Apartments Rehabilitation Project to Cestarollo Construction LLC in an amount not-to-exceed $326,246 and approving a construction contingency in the amount of $32,624; and

WHEREAS, on June 1, 2026, the Healdsburg City Council approved additional contingency authority associated with unforeseen field conditions encountered during construction; and
WHEREAS, the rehabilitation project included deferred maintenance repairs, exterior rehabilitation, HVAC improvements, accessibility improvements, fire suppression improvements, deck and structural repairs, lighting upgrades, and related rehabilitation improvements intended to preserve the long-term viability of the property as supportive housing; and WHEREAS, the City’s Housing Director has reported to the City Council that the Victory Apartments Rehabilitation Project has been satisfactorily completed in accordance with the approved plans, specifications, contract documents, approved change orders, and applicable City standards; and
WHEREAS, the City’s Housing Director has recommended that the City Council accept the project as complete and authorize staff to file a Notice of Completion with the Sonoma County Recorder’s Office; and
WHEREAS, the Victory Apartments rehabilitation project was previously determined to be exempt from CEQA pursuant to CEQA Guidelines Section 15301 (Existing Facilities); and WHEREAS, the proposed action does not constitute a project under CEQA Guidelines Section 15378(b)(5) and no additional CEQA review is required; and WHEREAS, after due consideration, the City Council accepts the recommendation of the Housing Director.

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Resolution No. -2026

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Finds that the action does not constitute a “project” under CEQA pursuant to CEQA Guidelines Section 15378(b)(5); and

2. Accepts the Victory Apartments Rehabilitation Project at 306/308 East Street as complete; and

3. Authorizes staff to file a Notice of Completion with the Sonoma County Recorder’s Office and take all related actions necessary to finalize the project.

PASSED, APPROVED AND ADOPTED this 15th day of June 2026, by the following vote:

SO ORDERED: ATTEST:
_________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG

CERTIFICATE OF COMPLETION
Project Title: Victory Studios & Apartments
City Project No. 2025-101
Site Address or
Location: 306 and 308 East Street
Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public Facilities
I, Stephen Sotomayor, Housing Director, of the City of Healdsburg, California, on June 10, 2026, have determined and hereby certify that:
 Victory Studios & Apartments, Project 2025-101, the contract for doing which was hereto awarded to Cestarollo Construction on November 17, 2025, had been substantially completed by Cestarollo Construction, Inc. in accordance with the project plans and specifications;
 Said work and improvements were actually completed on June 8, 2026;  Said work and improvements consisted generally of the rehabilitation and preservation of the Victory Apartments supportive housing complex, and other such items of work as more specifically described in the plans and specifications approved by the City Council of the City of Healdsburg.

I, Stephen Sotomayor, Housing Director of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED: 01 June 2026 ATTEST:

Stephen Sotomayor Raina Allan, CMC
Housing Director City Clerk
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Recording Requested by:

Healdsburg City Clerk
When Recorded Return to:

Healdsburg City Clerk
401 Grove Street
Healdsburg, CA. 95448

CITY OF HEALDSBURG

NOTICE OF COMPLETION
Project Title: Victory Studios & Apartments
City Project No. 2025-101
Site Address or
Location: 306 and 308 East Street
Property Owner: City of Healdsburg
Address: 401 Grove Street, Healdsburg, CA 95448
Nature of Owner’s
Interest Public Facilities
NOTICE IS HEREBY GIVEN THAT I, Stephen F. Sotomayor, Housing Director of the City of Healdsburg, California, on behalf of the City of Healdsburg, did file with the City Clerk of the City of Healdsburg my Certificate of Completion of the following described work, the contract for which was heretofore awarded to Cestarollo Construction LLC on November 17, 2025, in accordance with the contract documents approved by the City Council of said City.

That said work and improvements were actually completed on June 8, 2026.

That acceptance of the said work and improvements was ordered by City Council Resolution No. ___- 2026 on June 15, 2026.

That said work and improvements consisted generally of the rehabilitation and preservation of the Victory Apartments supportive housing complex.

I, Stephen Sotomayor, Housing Administrator, of the City of Healdsburg do hereby certify, under penalty of perjury, that the foregoing is true and correct.

DATED: ATTEST:
___________________________________ ___________________________________ Stephen Sotomayor, Housing Director Raina Allan, City Clerk Item 6.o
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: L&M Village Quarterly Report
PREPARED BY: Stephen F. Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):
• Expand Affordable Housing Opportunities
• Provide Effective Governance
RECOMMENDED ACTION(S):

Receive the L&M Village Quarterly Update.

COMMUNITY ENGAGEMENT/OUTREACH:

This item will be heard at a public meeting where time is set aside for public comment and participation. City staff and Reach for Home will continue to maintain open communication with neighbors of the project and the broader community through quarterly updates and ongoing coordination as needed. The most recent quarterly report was presented to the City Council on February 17, 2026.

BACKGROUND:

On October 26, 2021, the County of Sonoma approved $950,000 in Capital Match funding and $3,388,660 in operating subsidy for the L&M Village as part of Project Homekey Round 2.

On December 21, 2021, the City, in partnership with Reach for Home and Burbank Housing, was awarded $7,048,800 in Project Homekey funding by the State of California. The award included $5,720,000 in capital funding and $1,328,800 in operating subsidy.

On February 16, 2022, the City executed the State Standard Agreement and received the Project Homekey Round 2 program funds.

On May 3, 2022, the City closed escrow on the L&M Motel, bringing the property under City ownership.

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On November 21, 2022, the City adopted Resolution No. 173-2022, approving the Lease, Funding, and Service Agreement with Reach for Home for the operation of the L&M Village. The agreement established the Terms of Service and annual project budget.

On October 30, 2024, the County of Sonoma executed an agreement with the City to provide operational funding for the L&M Village in an amount not-to-exceed $644,160.

On February 10, 2025, the County executed a third modification to the operational funding agreement with the City to support L&M Village operations for Fiscal Year 2024–25 in an amount not-to-exceed $1,263,570.

On September 17, 2025, the City submitted a proposal to the Sonoma County Department of Health Services in response to the Measure O Pathways to Sustainability Notice of Funding Availability (NOFA), requesting $999,101 to continue operating the L&M Village.

On February 10, 2026, the Sonoma County Board of Supervisors approved an award of $900,000 through the Measure O Pathways to Sustainability NOFA. City staff is currently working with the County to develop a grant agreement.

DISCUSSION/ANALYSIS:

This report provides the City Council and the public with a quarterly update regarding operational status, participant outcomes, service engagement, and funding associated with the L&M Village Program.

The L&M Village Program continues to provide interim housing and supportive services to individuals experiencing homelessness within Northern Sonoma County. Program operations remain stable, and participants continue to engage in case management, housing navigation, employment readiness activities, behavioral health support, and other stabilization services intended to support transitions toward permanent housing.

Since opening, the L&M Village Program has served a total of 124 participants, with 70 participants successfully transitioning to permanent housing. During the current reporting period, seven additional participants entered the program.

The program continues to demonstrate strong housing stabilization outcomes through coordinated case management and housing navigation support. Since opening, 31 participants have successfully obtained housing vouchers or project-based voucher assistance supporting transitions toward long-term housing stability. Additionally, 18 participants initially accessed the program through master leasing arrangements, with three participants continuing to access housing through that structure.

Participants continue to access a broad range of supportive services and stabilization resources.

Since program inception:
• 115 participants have accessed mental health services; • 122 participants have accessed medical services or appointments; • 97 participants have increased income through employment or earned income sources; and Item 6.p
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• 121 participants have increased income through public benefits or subsidy programs.

Reach for Home continues to provide ongoing supportive programming focused on long-term housing stability and self-sufficiency. Services and activities include case management, employment support, budgeting assistance, healthcare coordination, housing search assistance, addiction recovery support, and life skills development.

The program continues to serve participants with varying levels of housing stabilization needs.

Since opening, 35 participants have exited to non-permanent housing destinations or other circumstances, including:
• 12 participants who later secured housing;
• 7 participants placed into interim housing programs including Wallace House, Cafferata Center, and Butler House;
• 1 participant exiting to another shelter program;
• 10 participants exiting to unsheltered situations; and • 5 participants exiting due to other circumstances.

Recent outcomes continue to reflect coordinated regional efforts associated with homelessness response activities in North Sonoma County, including the operation of L&M Village by Reach for Home, outreach and case management provided through the City’s CORE Team and Social Services Team, and regional coordination with Sonoma County and local service providers.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

This item is intended to serve as an informational update regarding the L&M Village Program; therefore, no action is required.

FISCAL IMPACT:

The County of Sonoma operational funding agreement for $900,000 supporting L&M Village operations for Fiscal Year 2025–26 is in the process of being executed. City staff are currently preparing reimbursement requests associated with eligible operating expenditures for Fiscal Year 2025–26. It is anticipated that the grant will cover all operating expenses incurred in Fiscal Year 2025-26.

The County has additionally indicated that it is currently developing a longer-term operational funding framework associated with interim and supportive housing programs, including consideration of future operational funding opportunities for projects such as L&M Village.

While long-term operational funding remains an ongoing regional challenge, City staff continue to coordinate closely with Sonoma County and regional partners regarding future sustainability planning for the program.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, California Code of Regulations Section 15378(b)(5) of the California Item 6.p
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Environmental Quality Act (“CEQA”) Guidelines, the proposed action is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Power Point Presentation
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L&M Quarterly Update
June 15, 2026
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Recommended
Action

HOUSING
Receive the L&M Village Quarterly Report.

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HOUSING
Overview
• Highlights
• Program Outcomes
• Supportive Services Offered
• Financial Status
• Conclusion & Future Activities
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Highlights

HOUSING
Program Outcomes
• Keeping People Housed Homelessness Prevention Program Pilot received reduced funding, which will impact households served in Northern Sonoma County.
• By Names List Coordinators and Sonoma County have a draft definition of Sheltered Functional Zero. Northern Sonoma County is 41 individuals away from this goal.
• Point-in-Time Count preliminary results are in line with the data manually captured from the count conducted in Northern Sonoma County.

Staffing Updates
• Currently have one potential backfill position open.
• Completed CPR/First Aid Training, Trauma-Informed Training, and Leadership Training.

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Program
Outcomes

HOUSING
Data Point Since Last Report L&M Village Totals Since
Program Start
Participants Served 7 124
Successful Exits to Housing 8 70
Housing Voucher Applications 0 31
Health & Wellness -
Accessed Mental Health
22 115
Health & Wellness -
Accessed Medical Services/Appointments
1 122
Income Progress -
Income Increase by Employment 12 97
Income Progress -
Income Increase by Utilizing Subsidies (Food
Stamps/SSI)
5 121
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Occupancy By
Race/Ethnicity

HOUSING
74%
19%
5% 2%
Occupancy By Race & Ethnicity
L&M Village
White Hispanic Native Black
73%
14%
3%
2% 8%
Race & Ethnicity of Those
Experiencing Homelessness
Healdsburg
White Hispanic Native Black Unknown
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Supportive
Services
Offered

HOUSING
● Nearly 80% of participants engaged in at least 2
activities/week
● One-on-one counseling sessions
● Food pantry access
● Budgeting and cooking classes
● Employment search support
● Haircut services
● Interview clothing assistance
● Daily living skills training
● Housing search and application classes
● Weekly healthcare visits by Providence Healthcare
● Active participation in Fentanyl awareness events
● Collaboration with Face to Face for HIV testing
● Addiction recovery group on-site
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L&M Village
Funding

HOUSING
Funding Sources Amount Status Use
Homekey Capital $6,168,000 Awarded Acquisition/Construction Homekey Operations $660,800 Awarded L&M Operations
County Capital Match $950,000 Awarded Acquisition/Construction Early Occupancy Bonus $220,000 Awarded Operations
County Operating $1,263,570 Awarded Operations FY 23-24 & FY 24-25
Total
Measure O Pathways to
Sustainability Awarded Contract in Progress
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Conclusion
&
Future
Activities

HOUSING
Challenges
●Funding for Permanent Supportive Housing and homeless
prevention are the greatest needs
●Job and volunteer requirements will start on June 1, 2026 for Cal-Fresh benefits and will impact those who are homeless and at risk of homelessness
Opportunities
● Flexible employment and volunteer opportunities
●Dry Creek Commons set-asides
●Heritage Park in Windsor
●Measure O Pathways
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Amendment to the Lease, Funding, and Service Agreement with Reach for Home for the L&M Village and Approval of Fiscal Year 2026-27 Terms of Service
PREPARED BY: Stephen F. Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):
• Expand Affordable Housing Opportunities
• Maintain and Improve Infrastructure and Facilities
• Provide Effective Governance
RECOMMENDED ACTION(S):

Adopt a Resolution approving the Fifth Amendment to the Lease, Funding, and Service Agreement with Reach for Home for operation of the L&M Village, approving the Fiscal Year 2026-27 Terms of Service, and authorizing the City Manager to execute any documents necessary to effectuate the transaction.

COMMUNITY ENGAGEMENT/OUTREACH:

The proposed amendment to the Lease, Funding, and Service Agreement and the Fiscal Year (FY) 2026-27 Terms of Service for the L&M Village will be considered during a Regular City Council meeting, providing an opportunity for public comment and participation. City staff and Reach for Home will continue coordination and outreach efforts with neighboring businesses and residents through ongoing communication and periodic neighborhood meetings.

BACKGROUND:

On October 18, 2021, the City Council authorized City staff, in collaboration with Reach for Home and Burbank Housing, to apply for the FY 2021-22 Project Homekey Round 2 program to acquire the L&M Motel for interim housing serving individuals experiencing chronic homelessness.

On October 26, 2021, the County of Sonoma approved $950,000 in Capital Match funding and $3,388,660 in operating subsidy funding for the L&M Village as part of the Project Homekey Round 2 program.

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On December 21, 2021, the City, in partnership with Reach for Home and Burbank Housing, was awarded $7,048,800 in Project Homekey funding by the State of California, including $5,720,000 in capital funding and $1,328,800 in operating subsidy funding.

On February 16, 2022, the City executed the State Standard Agreement and received Project Homekey Round 2 funding. Escrow for acquisition of the L&M Motel closed on May 3, 2022, bringing the property under City ownership.

On November 21, 2022, the City Council adopted Resolution No. 173-2022 approving the Lease, Funding, and Service Agreement (“Agreement”) with Reach for Home for operation of the L&M Village. Pursuant to the Agreement, the City Council annually reviews and approves updated Terms of Service and operational budgets for the Project.

On June 16, 2025, the City Council approved the Fourth Amendment to the Agreement, which extended the Agreement term through April 22, 2029, while maintaining the requirement for annual City Council review and approval of the Terms of Service and Annual Budget.

As the initial State Homekey operational funding was substantially expended, the City continued to coordinate with Sonoma County regarding ongoing operational sustainability funding for the project. On October 30, 2024, the County of Sonoma executed an operational funding agreement with the City for the L&M Village in an amount not-to-exceed $644,160. On February 10, 2025, the County executed a third modification to the operational funding agreement increasing operational support for FY 2024-25 to an amount not-to-exceed $1,263,570.

To support longer-term operational sustainability for the L&M Village, on September 17, 2025, the City submitted a proposal to the Sonoma County Department of Health Services in response to the Measure O Pathways to Sustainability Notice of Funding Availability (“NOFA”), requesting $999,101 to continue operation of the L&M Village. On December 1, 2025, the City was notified that it was recommended to receive an award of $900,000 through the Measure O Pathways to Sustainability NOFA. On February 10, 2026, the Sonoma County Board of Supervisors approved the recommended award.

The L&M Village currently operates as a low-barrier, non-congregate interim housing program providing twenty-two (22) interim housing units serving individuals experiencing chronic homelessness. The program includes case management, housing navigation, coordinated entry participation, and supportive services focused on stabilization and transition into permanent housing. Since opening, the L&M Village has served numerous individuals experiencing homelessness within the Healdsburg community and continues to serve as a key component of the City’s homelessness response and housing stabilization efforts.

DISCUSSION/ANALYSIS:

This item requests that the City Council approve the Fifth Amendment to the existing Lease, Funding, and Service Agreement with Reach for Home and approve updated Terms of Service for FY 2026-27 for continued operation of the L&M Village. The Agreement currently remains in effect through April 22, 2029.

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Pursuant to Section 7.2 of the Agreement, the Parties annually update the Terms of Service and Annual Budget for the Project. The updated Terms of Service attached as Exhibit 1 would be effective from July 1, 2026, through June 30, 2027. No significant operational changes are proposed as part of the FY 2026-27 Terms of Service update.

Since opening, the L&M Village has served as a core component of the City’s homelessness response efforts and broader regional coordination efforts in Northern Sonoma County. Through coordinated outreach, interim housing, case management, and housing placement efforts, the City and its regional partners have contributed to substantial reductions in unsheltered homelessness within both Healdsburg and the broader North Sonoma County region.

Operational Sustainability Funding
The proposed FY 2026-27 operational funding amount for Reach for Home services at the L&M Village is approximately $811,037. In addition to the operational funding agreement, the City continues to separately fund City-owned property costs associated with the L&M Village, including property insurance costs currently budgeted at approximately $41,053 annually.

Property insurance costs are funded through the City’s Measure S funding source and are not included within the Reach for Home operational agreement amount.

The City also included approximately $50,000 within the FY 2026-27 budget for repairs and maintenance associated with the City-owned L&M Village property. As property owner, the City remains responsible for major repairs, maintenance, and capital-related needs beyond routine operational upkeep conducted by Reach for Home.

The City is currently implementing the Measure O Pathways to Sustainability operational funding agreement for $900,000 with Sonoma County. The funding agreement is intended primarily to reimburse eligible operational expenditures associated with prior FY 2025-26 L&M Village operations and related homelessness response activities. The agreement includes an administrative contract term extending through June 30, 2027, to provide sufficient time for reimbursement processing and grant administration activities.

City staff continue to actively coordinate with Sonoma County regarding reimbursement requests, eligible operational expenditures, and future operational sustainability funding opportunities associated with the L&M Village. Sonoma County has indicated that additional regional homelessness and operational funding opportunities are currently under development.

Approval of the proposed amendment and FY 2026-27 Terms of Service will allow the City and Reach for Home to continue uninterrupted operations at the L&M Village while the City continues pursuing long-term operational sustainability strategies and external funding opportunities.

ENVIRONMENTAL STEWARDSHIP:

The continued operation of the L&M Village supports the use of an existing developed property to provide interim housing and supportive services within the community. The project continues to utilize existing infrastructure while supporting the City’s broader housing and homelessness response efforts.

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The L&M Village also supported regional coordination efforts associated with Encampment Resolution Funding (“ERF”) activities along the Russian River corridor, including efforts that helped reduce debris and trash impacts while assisting individuals living along the river transition into interim housing and supportive services.

ALTERNATIVES:

The City Council may choose not to approve the proposed amendment and FY 2026-27 Terms of Service. However, doing so could disrupt ongoing operations at the L&M Village and impact the City’s ability to meet ongoing Project Homekey operational obligations and pursue operational reimbursement and sustainability funding opportunities associated with the project.

The City Council may also provide alternative direction to staff regarding the proposed Terms of Service, annual operational funding levels, or future agreement structure.

FISCAL IMPACT:

The proposed FY 2026-27 Terms of Service establish an operational funding amount not to exceed $811,037 for Reach for Home services associated with operation of the L&M Village. Funding for the proposed operational agreement is included within the adopted FY 2026-27 Measure S Affordable Housing budget.

In addition to the operational funding agreement, the City has budgeted approximately $41,053 for property insurance and approximately $50,000 for repairs and maintenance associated with the City-owned L&M Village property. These costs are separate from the Reach for Home operational agreement amount.

It is the intent of City staff to continue pursuing additional operational funding opportunities through Sonoma County and other regional funding sources for future fiscal years in order to reduce reliance on Measure S funding for ongoing operations.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14 of the California Code of Regulations Section 15378 of the California Environmental Quality Act (“CEQA”) Guidelines, the proposed action constitutes an administrative activity that will not result in direct or indirect physical changes to the environment.

In addition, the continued operation of the L&M Village is consistent with the previously approved Project Homekey project and does not represent an expansion of use beyond that previously analyzed by the City.

ATTACHMENT(S):

Resolution
Exhibit A – Fifth Amendment to Lease, Funding, and Service Agreement (including Exhibit 1 – FY 2026-27 Terms of Service).

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CITY OF HEALDSBURG
RESOLUTION NO. ______-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING THE FIFTH AMENDMENT TO

THE LEASE, FUNDING, AND SERVICE AGREEMENT WITH

REACH FOR HOME FOR THE L&M VILLAGE, APPROVING
THE FISCAL YEAR 2026-27 TERMS OF SERVICE, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE ANY

DOCUMENTS NECESSARY TO EFFECTUATE THE

TRANSACTION
WHEREAS, on November 21, 2022, the City Council of the City of Healdsburg (“City”) approved a Lease, Funding, and Service Agreement between the City and Reach for Home (“Agreement”) to operate the L&M Village. Section 7.2 of the Agreement required the parties to the Agreement to meet and prepare terms of service and an annual budget for the project (“Terms of Service”). The Council also requested annual review of the Terms of Service. The City and Reach for Home have previously amended the Agreement to align with the City's fiscal year and incorporate updated Terms of Service; and
WHEREAS, the Agreement currently expires on April 22, 2029; and WHEREAS, the City and Reach for Home wish to adopt updated Fiscal Year (FY) 2026-27 Terms of Service pursuant to Section 7.2 of the Agreement; and WHEREAS, the L&M Village continues to operate as a low-barrier, non-congregate interim housing program serving individuals experiencing homelessness through interim housing, supportive services, housing navigation, and case management; and WHEREAS, pursuant to Section 15378 of the CEQA Guidelines (Title 14, California Code of Regulations, Section 15378), this action constitutes an administrative activity that will not result in direct or indirect physical changes to the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves the Fifth Amendment to the Lease, Funding, and Service Agreement between the City and Reach for Home for operation of the L&M Village, attached hereto as Exhibit A; and

2. Approves the FY 2026-27 Terms of Service attached to the Fifth Amendment as Exhibit 1 and incorporated therein; and

3. Authorizes the City Manager to execute the Fifth Amendment and any other documents necessary to effectuate the transaction as approved by the City Attorney.

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PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg, this 15th day of June, 2026.

SO ORDERED: ATTEST:
__________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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FIFTH AMENDMENT TO LEASE, FUNDING, AND SERVICE AGREEMENT

THIS FIFTH AMENDMENT TO LEASE, FUNDING, AND SERVICE AGREEMENT (“Amendment”) is made by and between Reach for Home, a nonprofit public benefit corporation (“RFH”), and the CITY OF HEALDSBURG (“City”), collectively referred to as the “Parties,” and shall be effective as of June 15, 2026, for the purpose of amending that certain Lease, Funding, and Service Agreement (“Agreement”) between the Parties dated November 21, 2022.

WHEREAS, on November 21, 2022, the City Council of the City of Healdsburg (“City”) approved a Lease, Funding, and Service Agreement between the City and Reach for Home (“Agreement”) to operate the L&M Village;
WHEREAS, Section 7.2 of the Agreement requires the Parties to meet and prepare annual Terms of Service and a budget for the Project and to annually update such Terms of Service; WHEREAS, the City and Reach for Home have previously amended the Agreement to incorporate updated Terms of Service and annual budgets; and
WHEREAS, the Parties desire to replace the current Terms of Service with updated Terms of Service for Fiscal Year 2026-27, attached hereto as Exhibit 1 and incorporated herein by this reference.

NOW, THEREFORE, the Parties hereby agree to amend the Agreement as follows:

1. The Terms of Service currently attached to the Agreement are hereby deleted and replaced in their entirety with the Fiscal Year 2026-27 Terms of Service attached hereto as Exhibit

1. 2. Except as expressly modified by this Amendment, all terms, conditions, covenants, and provisions of the Agreement shall remain unchanged and in full force and effect.

3. This Amendment may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year first above written:

CITY OF HEALDSBURG, a Municipal Corporation Reach for Home _________________________ _____________________
Jeffrey Kay, City Manager Margaret Sluyk, CEO

ATTEST:
__________________________
Raina Allan, City Clerk
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EXHIBIT 1

TERMS OF SERVICE AND ANNUAL BUDGET
(FY 2026-2027)
The City of Healdsburg, a municipal corporation (“City”) and Reach for Home, a nonprofit public benefit corporation (“RFH”) hereby enter into and agree upon these Terms of Service and Annual Budget (“Terms of Service”), which have been prepared and executed pursuant to Section 7.2 of the Lease, Funding and Service Agreement between City and RFH dated November 21, 2022 (“Lease”). Collectively herein, the City and RFH are referred to as the “Parties”.

These Terms of Service are hereby incorporated into the Lease by reference.

PROJECT DESCRIPTION
The L&M Village is an interim housing project for individuals experiencing homelessness, located at 70 Healdsburg Avenue, City of Healdsburg, CA 95448 (“Project Site”). The project (“Project”) includes 22 units for adults, 100% of which are set aside for those experiencing chronic homelessness. The low-barrier, non-congregate interim housing program will provide a safe and supportive environment for those experiencing homelessness. The goal of the program is to support individuals experiencing homelessness in accessing permanent housing.

SERVICE TERM
These Terms of Service shall commence on July 1, 2026. Unless amended, or otherwise terminated as provided herein, these Terms of Service shall be in effect through June 30, 2027 (“Service Term”). Pursuant to Section 7.2 of the Lease, City and RFH shall meet and confer on changes and amendments to these Terms of Service and execute an annual update to the Terms of Service.

Subsequent annual updates shall be for the City’s fiscal year from July 1 through June 30.

COMPENSATION
The budget and compensation for the Service Term is set forth in Attachment 1, which is incorporated herein by reference. Pursuant to Section 7.3.3 of the Lease, RFH shall not undertake any work that exceeds the amounts specified herein. In no event shall the total amount paid by the City to RFH and/or funds allocated to RFH programs exceed eight hundred eleven thousand and thirty-seven dollars ($811,037) during FY 2026-27.

Payments to RFH shall be made once per month in accordance with the budget amount depicted in Attachment 1. Monthly disbursements will include a true-up to account for actual expenditures and revenues in prior months. City and RFH will meet and confer during each year of the Service Term to adjust the annual budget beginning July 1.

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RFH shall submit invoices in a form approved by the City, detailing the number of clients housed and the total number of days housed per client. Payments shall be made only upon satisfactory completion of the services and review of invoices for completeness as determined by the City.

OUTSIDE FUNDING AND OTHER NON HOMEKEY REVENUE
RFH and City agree that outside funding received from private foundations, grants, other governmental revenue, or any other funding source dedicated to the L&M Village shall be utilized in the operations or capital improvements of the L&M Village. Both RFH and City agree to meet and confer prior to either applying for additional funding for the L&M Village. RFH and City will meet and confer during each year of the Service Term to make any requisite adjustments to the budget based upon outside funding received.

PROJECT COORDINATION
The City Manager or his/her designee shall represent City for all purposes under these Terms of Service. All changes to these Terms of Service must be approved by the City Council. The City’s Housing Director is hereby designated as the Project Manager. The Project Manager shall supervise the progress and execution of these Terms of Service.

REFERRAL AND PRIORITIZATION PROCESS
RFH shall follow the Program Participant Selection Plan, as approved by the City, County, and State. One hundred percent (100%) of the units in the Project will be set aside for chronically homeless individuals.

SERVICE LOCATION
Services shall be delivered at the Project Site, 70 Healdsburg Avenue, City of Healdsburg, CA 95448. Case management and staff responsible for screening and enrollment will conduct meetings with participants off-site or “in the field” on a case-by-case basis.

DATA TRACKING AND REPORTING
Reach for Home staff will track and report the following data, in addition to any data required by the Project Homekey Program, to the City on an annual basis:
• Exit destination of individuals who exit to a destination that is not permanent housing; • Average length of stay in days for individuals exiting to a permanent housing destination; • Average length of stay in days for individuals exiting to a destination that is not permanent housing;
• Average length of time in days for individuals who were homeless prior to becoming housed; • Number of individuals who re-enter homelessness after exiting the interim housing program into permanent housing;
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• Veterans served;
• Income (by area median income);
• Race and ethnicity of all Program participants; and
• Program participants’ geographic location prior to entering the Program.

In addition to the above, RFH will report the number of individuals served, income, demographics, ethnicity, outcome performance, significant changes in program staffing, and anecdotal descriptions of services provided by the program quarterly to the Project Manager, using the City’s provided template, starting July 1, 2026.

Additionally, RFH staff will provide the Project Manager with a weekly “snapshot” report, which will include:
• Current occupancy of the Project including number of individuals enrolled in the program and number of units currently filled;
• The number of people who have exited Year to Date (YTD); • Of those exited YTD, the number who exited into housing and number that exited to a destination that is not permanent housing; and
• Any additional Project-related information reasonably requested by City.

PROGRAM REVIEW
RFH staff and the Project Manager will meet as needed to review and evaluate Project status and compliance with these Terms and Conditions.

RFH staff will input Project participant data into the Federal Homeless Management Information System (HMIS) following all relevant data quality standards.

COUNTY AND STATE REQUIREMENTS
RFH will operate the program as described in the Homekey Funding Agreement between the City, Reach for Home, Burbank Housing and the State of California executed on February 16, 2022.

Reach for Home will also adhere to the terms outlined in applicable Sonoma County operational funding agreements associated with the L&M Village.

CORE SERVICES
Eligibility and Screening & Enrollment
RFH staff will manage the wait list for entry into a housing unit in the L&M Village, obtain documentation necessary to demonstrate eligibility for the program, and coordinate participants’ enrollment and move-ins.

Case Management
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RFH staff will provide case management support to participants designed to help participants access permanent housing. Case management support will include development of an individualized housing plan for each participant.

Exit Coordination
In the event a participant is required to leave the program, RFH staff will provide emergency shelter resource information to that participant upon exit. Whenever possible, RFH staff will coordinate transportation for the participant to their next living situation.

Project Site Supervision
RFH staff is responsible for day-to-day site operations. RFH staff will respond to participant needs and facilitate the availability of on-site amenities such as showers, laundry, and food services to ensure participants’ essential needs are met. Staff will also ensure participant safety through regular check-ins and monitoring of the Project Site.

Community Engagement
RFH staff is responsible for bringing additional support resources to the Project Site and developing a sense of community for participants. Fostering relationships and developing partnerships to recruit service providers to the Project Site and providing input and feedback opportunities from neighboring businesses and residents will remain a priority. On a quarterly basis, and additionally as needed, RFH and City will coordinate outreach meetings with surrounding neighbors.

Project Site Safety and Cleanliness
RFH will maintain the Project Site in a clean and orderly condition and ensure that any activities that may result in neighborhood disruption will be minimized and consistent with City regulations.

INSPECTION
City shall be permitted to inspect the Project Site to ensure compliance with the Lease and these Terms and Conditions. Any improvements to the Project Site shall be subject to the Project Manager’s inspection and approval.

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ATTACHMENT 1

REACH FOR HOME

L&M VILLAGE
FY 2026-2027 ANNUAL BUDGET
Annual Compensation and Budget Authorization
Pursuant to Section 7.3.3 of the Lease, Funding, and Service Agreement, the total compensation and budget authorization for operation of the L&M Village during Fiscal Year 2026-2027 shall not exceed Eight Hundred Eleven Thousand Thirty-Seven Dollars ($811,037).

Reach for Home shall provide services in accordance with the Terms of Service and approved annual operating budget. City and Reach for Home may meet and confer during the Service Term regarding adjustments to budget categories, provided that the total annual compensation authorized herein shall not exceed $811,037 without further City Council approval.

L&M Village
Annual Operating Budget - 12 Month Budget
07/01/2026 - 06/30/2027
Budget for Meals
Annual cost of meals $15,000
Budget for Security
Estimate based on market rate
Cost of Security per year $115,000
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Budget for L&M Village Case Manager
Interim Housing Supervisor 1
Hourly Rate $34.00
Annual Compensation $74,880
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $17,222
Annual Salary & Wages + T&B $92,102
FTE (Case Manager I) 1
Hourly Rate $30.00
Annual Compensation $62,400
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $14,352
Annual Salary & Wages + T&B $76,752
FTE (Case Manager I) 1
Hourly Rate $28.00
Annual Compensation $58,240
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $13,395
Annual Salary & Wages + T&B $71,635
FTE (Case Manager I) 1
Hourly Rate $28.00
Annual Compensation $58,240
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $13,395
Annual Salary & Wages + T&B $71,635
Facilities 1
Hourly Rate $33.78
Annual Compensation $70,262
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $16,160
Annual Salary & Wages + T&B $86,422
Property Management 1
Hourly Rate $33.28
Annual Compensation $69,222
Taxes & Benefits (T&B) - Rate 23.00%
Taxes & Benefits (T&B) $15,921
Annual Salary & Wages + T&B $85,143
Total Salary & Wages + T&B $483,689
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Insurance $5,000
Office supplies $1,006
Electricity, Water, starlink, gas, sewer, etc... $51,000 Rehabilitative Activities for Participants (garden, art therapy, etc..)
$5,000
Transportation for participants $8,000
Maintenance and Repair $20,000
Miscellaneous $7,342
Estimated Non-Payroll Budget $97,348
Budget Summary Request
Meals $15,000
Security $115,000
L&M Village Staffing Budget $483,689
Non-Payroll $97,348
Admin OH $100,000
Total Preliminary Annual Budget Request $811,037
Total Preliminary Monthly Budget Request $67,586
Cost per door per day $101
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Professional Services Agreement with Reach for Home for Street Outreach and Prevention Services
PREPARED BY: Stephen F. Sotomayor, Housing Director
STRATEGIC INITIATIVE(S):
• Expand Affordable Housing Opportunities
• Maintain and Enhance Public Health and Safety
RECOMMENDED ACTION(S):

Adopt a Resolution approving a Professional Services Agreement with Reach for Home for services to individuals experiencing homelessness and those at risk of becoming homeless, for an initial one-year term ending June 30, 2027, with up to two additional one-year renewals, and authorizing the City Manager to execute said agreement.

COMMUNITY ENGAGEMENT/OUTREACH:

This item will be considered at a public meeting, providing time for public comment regarding the proposed Professional Services Agreement. City housing staff and Reach for Home continue to actively engage with the community regarding programs and services addressing homelessness through periodic updates, outreach efforts, and ongoing coordination with local and regional service providers.

BACKGROUND:

As part of an ongoing effort to address housing challenges within the community, the City has partnered with Reach for Home to provide programs and services aimed at addressing homelessness and preventing individuals and families from becoming homeless.

Timeline of Agreements with Reach for Home
December 2009: The Redevelopment Agency of the City of Healdsburg entered into a lease agreement with Reach for Home (formerly North Sonoma County Services) to provide affordable transitional housing at 306 and 308 East Street (Victory Apartments and Studios). This partnership Item 6.r
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enabled the City to provide affordable transitional housing to families working toward stability, economic independence, and permanent housing placements.

October 2018: The City Council expanded its partnership with Reach for Home by entering into a Professional Services Agreement to include prevention services, housing navigation, and street outreach.

June 2021: The City Council authorized a one-year agreement with Reach for Home to continue services at the Victory Apartments and Studios, including case management, street outreach, and relocation assistance.

November 2022: The City Council authorized an agreement with Reach for Home expanding services to include the newly constructed on-site Navigation Center at the Victory Studios and Apartments. Services included case management, temporary emergency shelter services, and relocation assistance.

June 2024: The City Council approved a two-year Professional Services Agreement with Reach for Home for street outreach, prevention services, case management, and related homelessness response services through June 30, 2026.

The current agreement is set to expire on June 30, 2026.

DISCUSSION/ANALYSIS:

Staff recommends approval of a Professional Services Agreement with Reach for Home for an initial one-year term ending June 30, 2027, with the option for two additional one-year renewals exercisable by the City. The proposed structure is intended to maintain operational continuity while preserving flexibility associated with future funding availability and evolving regional homelessness response strategies.

This agreement remains separate from the Lease, Funding, and Service Agreement associated with operation of the L&M Village. However, together these agreements form a coordinated homelessness response system that includes outreach, prevention, shelter, interim housing, case management, and pathways to permanent housing.

Reach for Home continues to play a central role in coordinating homelessness response efforts within the City of Healdsburg and Northern Sonoma County. Services provided under this agreement include street outreach, housing stabilization assistance, case management, emergency weather shelter coordination, relocation assistance, and referrals to behavioral health and supportive services.

Recent outcomes associated with City and Reach for Home coordination efforts include continued reductions in unsheltered homelessness within the community, increased access to supportive services, and successful transitions of participants into interim and permanent housing opportunities.

Maintaining continuity of services remains important as the City and regional partners continue efforts focused on achieving long-term reductions in homelessness and improving housing stability for vulnerable residents.

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ENVIRONMENTAL STEWARDSHIP:

There is no direct correlation to environmental stewardship associated with this item.

ALTERNATIVES:

The City Council may choose to modify the terms of the agreement or provide alternative direction to staff.

FISCAL IMPACT:

The proposed agreement for street outreach and prevention services with Reach for Home has an initial one-year term with two optional one-year extensions not to exceed $150,000 annually. The adopted Fiscal Year 2026-27 and 2027-28 budget includes sufficient appropriations in the Measure S Affordable Housing Fund to support the proposed contract. The third renewal would be subject to future budget appropriations, and both optional extensions will be subject to funding availability within the Measure S Affordable Housing Fund.

ENVIRONMENTAL ANALYSIS:

Pursuant to Title 14, California Code of Regulations Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) Guidelines, approval of this Resolution is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

ATTACHMENT(S):

Resolution
Exhibit A – Scope of Work
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CITY OF HEALDSBURG
RESOLUTION NO. ___ -2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES

AGREEMENT WITH REACH FOR HOME FOR SERVICES TO

INDIVIDUALS EXPERIENCING HOMELESSNESS AND

THOSE AT RISK OF BECOMING HOMELESS, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE SAID

AGREEMENT
WHEREAS, the City of Healdsburg has expressed an ongoing commitment to providing housing services and assistance to low-income residents and individuals experiencing homelessness within the community; and
WHEREAS, in December 2009, the Redevelopment Agency of the City of Healdsburg entered into a lease agreement with Reach for Home, formerly North Sonoma County Services, to provide affordable transitional housing at 306 and 308 East Street; and WHEREAS, the City is the owner of the dwelling units located at 306 and 308 East Street; and
WHEREAS, affordable and supportive housing services for individuals and families working toward stability, economic independence, and permanent housing placements are critical to the community; and
WHEREAS, Reach for Home’s housing programs, outreach efforts, and case management services provide an effective housing stabilization and supportive services solution for vulnerable residents within the community; and

WHEREAS, the City has previously partnered with Reach for Home to provide street outreach, prevention services, temporary emergency shelter coordination, relocation assistance, case management, and housing navigation services; and
WHEREAS, the current Professional Services Agreement with Reach for Home is scheduled to expire on June 30, 2026; and
WHEREAS, the City desires to continue these services through a Professional Services Agreement for an initial one-year term ending June 30, 2027, with up to two additional one-year renewal options; and
WHEREAS, funding for Fiscal Year 2026–27 is anticipated to be included within the Affordable Housing, Measure S Fund budget, subject to City Council appropriation authority; and Item 6.r
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Resolution No. -2026

WHEREAS, any future renewal terms would remain subject to future appropriations and satisfactory performance of services; and
WHEREAS, pursuant to Title 14, California Code of Regulations Section 15378(b)(5) of the California Environmental Quality Act (“CEQA”) Guidelines, approval of this Resolution is an administrative activity of the City that will not result in direct or indirect physical changes to the environment.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Approves a Professional Services Agreement with Reach for Home for services to individuals experiencing homelessness and those at risk of becoming homeless for an initial one-year term ending June 30, 2027, with up to two additional one-year renewal options, for a not-to-exceed amount of $150,000 annually; and

2. Authorizes the City Manager to execute an Agreement consistent with the Scope of Work, subject to approval by the City Attorney; and

3. Authorizes the City Manager to approve up to two additional one-year renewal options subject to available funding, satisfactory performance, and City Council appropriation authority.

PASSED, APPROVED AND ADOPTED this 15th day of June, 2026, by the following vote:

SO ORDERED: ATTEST:
_________________________________ ___________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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Exhibit A
Reach for Home – Scope of Work
Case Management and Outreach Services
For the not-to-exceed amount of $150,000 annually for the initial one-year term ending June 30, 2027, with up to two additional one-year renewal options, utilizing the Victory Studios, a sevenunit studio apartment complex located at 306 East Street in Healdsburg, the Victory Apartments, a four-unit two-bedroom apartment complex located at 308 East Street in Healdsburg, and the onsite Navigation Center for housing programs including:

1. Case Management Services
a. Ensure that programs and clients comply with the rules and requirements associated with applicable Federal, State, and County housing programs and assist participants in becoming selfreliant and able to transition into independent housing. b. Ensure the establishment of necessary controls to qualify for and administer government funding programs.
c. Utilize the full spectrum of County and regional social services resources to serve participant needs, striving for the goal of helping participants gain the skills necessary to become stable, independent, and productive members of the community following transition into permanent housing.
d. Work in partnership with other agencies, faith-based organizations, healthcare providers, businesses, and service organizations within the area to reduce duplication of services and implement best practices in support of participants at the lowest reasonable cost to the City. e. Programs offered may include emergency shelter, permanent supportive housing, rapid rehousing, homelessness prevention, housing navigation, and supportive services. f. Oversee management and coordination associated with the Victory Studios and Apartments located at 306 and 308 East Street consistent with the terms of applicable agreements.

2. Temporary Emergency Shelter Services (“TESS”)
a. Oversee and manage all aspects associated with activation and operation of temporary emergency shelter services during extreme weather events, including monitoring weather conditions, identifying and securing facility locations, event activation and deactivation, staffing coordination, tracking and reporting services provided, and operational oversight. b. Coordinate entry and referrals for homeless residents impacted by extreme weather conditions. c. Coordinate with Sonoma County Coordinated Entry and related service systems as appropriate.

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d. Provide and/or coordinate staffing, food, bedding, facilities, transportation, supplies, and other resources necessary for operation of temporary emergency shelter services. e. Provide 24-hour staffing coverage for the duration of temporary emergency shelter operations. f. Coordinate transportation assistance for participants accessing temporary emergency shelter services.
g. Notify the City Manager and/or designee, as well as the Chief of Police, when temporary emergency shelter services are activated or deactivated. h. Coordinate with the City regarding media notifications and public information if appropriate. i. Eligible reimbursable costs may include staffing, operational expenses, food, utilities, cleaning, supplies, transportation, facility costs, and related approved expenses associated with temporary emergency shelter operations.

3. Relocation Assistance and Stabilization Services
a. Provide relocation assistance and stabilization services for Healdsburg residents and families impacted by displacement, rent increases, unsafe housing conditions, or construction-related impacts.
b. Assist eligible households with housing navigation, landlord coordination, referrals, and connection to available support services.

4. Street Outreach and Referrals
a. Conduct street outreach and engagement activities for individuals experiencing homelessness within the City of Healdsburg.
b. Provide referrals and coordination with behavioral health, healthcare, housing, employment, substance abuse recovery, and supportive service providers utilizing a warm hand-off approach where appropriate.
c. Coordinate outreach activities with City staff, regional providers, Sonoma County programs, and the Continuum of Care system as appropriate.

5. Reporting
a. Provide the City Housing Director or their designee with weekly written reports summarizing outreach and case management activities conducted during the reporting period. Reports shall include, at a minimum, the number of outreach contacts made, referrals provided, housing placements or exits achieved, coordination activities conducted with partner agencies, temporary emergency shelter activations if applicable, and identification of significant challenges, trends, or emerging community needs.

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b. Provide quarterly summary reports documenting program activities, participant outcomes, service trends, and performance metrics associated with services provided under this Agreement in a format reasonably acceptable to the City.
c. Maintain records sufficient to document services provided, participant engagement, program outcomes, and expenditures associated with this Agreement and provide such records to the City upon reasonable request consistent with applicable confidentiality requirements. d. Participate in periodic coordination meetings with City staff as reasonably requested to review program operations, discuss emerging issues, and evaluate service delivery needs within the community.

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CITY OF HEALDSBURG

CITY COUNCIL/REDEVELOPMENT SUCCESSOR AGENCY

REGULAR MEETING MINUTES
June 1, 2026

CITY HALL COUNCIL CHAMBER
401 Grove Street, Healdsburg
.

CALL TO ORDER/ROLL CALL
Mayor/Chairperson Herrod called to order the concurrent meeting of the City Council and Redevelopment Successor Agency of the City of Healdsburg at 6:00 p.m. with the following Council Members present:

Present: Council Members/: Edwards, Hagele, Kelley, Mitchell and Mayor Herrod Board Members

Absent: Council Members/: None
Board Members

APPROVAL OF AGENDA
On a motion by Councilmember Mitchell, seconded by Councilmember Kelley, approved the June 1, 2026, City Council and Redevelopment Successor Agency meeting agenda as submitted.

The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

REPORT ON CLOSED SESSION
None.

ANNOUNCEMENTS/PRESENTATIONS – RECOGNITION OF EMPLOYEES WITH

MILESTONE ANNIVERSARIES
Fire Chief Boaz recognized Fire Inspector John Sullivan for twenty years of service to the Fire Department.

Fire Inspector Sullivan thanked Chief Boaz and the City Council for the recognition.

ANNOUNCEMENTS/PRESENTATIONS – PROCLAMATION DECLARING JUNE 2026

AS GUN VIOLENCE AWARENESS MONTH
Mayor Herrod with Council concurrence issued a Proclamation declaring June 2026 as Gun Violence Awareness Month in the City of Healdsburg.

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CITY MANAGER REPORTS
City Manager Kay reported on items of interest to the City Council.

PUBLIC COMMENTS ON ITEMS ON THE CONSENT CALENDAR AND NON

AGENDA ITEMS
Jason Taormino PG& E representative commented on the undergrounding projects and upcoming wildfire legislation.

Cathy Waterbury commented on wildlife and birds in Healdsburg.

CONSENT CALENDAR
On a motion by Councilmember Kelley, seconded by Councilmember Mitchell, approved the Consent Calendar as follows:

A. MONTHLY INVESTMENT REPORT FOR APRIL 2026
Received and approved the Monthly Treasurer’s Investment Report for April 2026. (Ayes 5, Noes 0, Absent – None)
B. APPROVAL OF DISBURSEMENT REPORT FOR WITHDRAWALS DURING THE MONTH OF APRIL 2026
Approved the Disbursement Report for April 2026. (Ayes 5, Noes 0, Absent – None) C. APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27
Adopted Resolution No. 50-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2026-27.” (Ayes 5, Noes 0, Absent – None)
D. FISCAL YEAR 2026-2027 INVESTMENT POLICY
Adopted Resolution No. 51-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG ADOPTING AN INVESTMENT POLICY FOR FISCAL YEAR 2026-2027.” (Ayes 5, Noes 0, Absent – None)
E. AMENDMENT OF PROFESSIONAL SERVICES AGREEMENT WITH INFOSEND, INC.

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Adopted Resolution No. 52-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING AN AMENDMENT TO THE
AGREEMENT WITH INFOSEND, INC. FOR UTILITY BILLING SERVICES IN AN AMOUNT NOT-TO-EXCEED $50,000 AND EXTENDING THE CONTRACT TERM FOR ONE YEAR.” (Ayes 5, Noes 0, Absent – None)
F. CONDITIONAL AWARD OF CONTRACT FOR HIGH-VOLTAGE VEGETATION

LINE CLEARANCE
Adopted Resolution No. 53-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG CONDITIONALLY AWARDING A CONTRACT TO MOUNTAIN F. ENTERPRISES, INC. TO PERFORM HIGH-VOLTAGE VEGETATION MANAGEMENT SERVICES FOR FIRST-YEAR ANNUAL AMOUNT OF $166,669,

AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT AND APPROVED CHANGE ORDERS UP TO 20% OF THE ANNUAL BASE BID AMOUNT,

AND AUTHORIZE THE CITY MANAGER TO EXECUTE UP TO FOUR, ONE-YEAR

EXTENSIONS FOR A MAXIMUM FIVE-YEAR NOT-TO-EXCEED AMOUNT OF $1,000,015.” (Ayes 5, Noes 0, Absent – None)
G. SURPLUS EQUIPMENT
Adopted Resolution No. 54-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG DECLARING VARIOUS EQUIPMENT AS SURPLUS.” (Ayes 5, Noes 0, Absent – None)
H. ST. PAUL’S EPISCOPAL CHURCH SHOWER SERVICES AGREEMENT Adopted Resolution No. 55-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH ST. PAUL’S EPISCOPAL CHURCH FOR SHOWER SERVICES

FOR INDIVIDUALS EXPERIENCING HOMELESSNESS WITH THE OPTION TO

EXTEND THE AGREEMENT FOR TWO ADDITIONAL YEARS AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT.” (Ayes 5, Noes 0, Absent – None)
I. APPROVAL OF ADDITIONAL CONSTRUCTION CONTINGENCY AUTHORITY

FOR THE VICTORY APARTMENTS REHABILITATION PROJECT
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Adopted Resolution No. 56-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG APPROVING AN INCREASE TO THE PREVIOUSLY

AUTHORIZED CONSTRUCTION CONTINGENCY FOR THE REHABILITATION OF THE VICTORY APARTMENTS AT 306/308 EAST STREET AND AUTHORIZING THE CITY MANAGER TO EXECUTE RELATED CHANGE ORDERS.” (Ayes 5, Noes 0, Absent – None)
J. FISCAL YEAR 2025-26 THIRD QUARTER FINANCIAL UPDATE
Received an update on the financial performance through the third quarter of Fiscal Year 2025-26. (Ayes 5, Noes 0, Absent – None)
K. ANNUAL REVIEW OF GOOD FAITH COMPLIANCE WITH THE TERMS AND

CONDITIONS OF DEVELOPMENT AGREEMENTS
Adopted Resolution No. 57-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF HEALDSBURG FINDING THAT REPLAY HEALDSBURG LLC, MILL DISTRICT UNIT 4 ASSOCIATION, EDEN MILL DISTRICT LP, AND MILL DISTRICT

HOTEL, LLC ARE IN GOOD FAITH COMPLIANCE WITH THE TERMS AND

CONDITIONS OF THE DEVELOPMENT AGREEMENT FOR THE MILL DISTRICT PROJECT; AND CCS HEALDSBURG LLC, KENDAL AT SONOMA, A ZEN INSPIRED

COMMUNITY, AND BHDC NORTH VILLAGE LLC ARE IN GOOD FAITH

COMPLIANCE WITH THE TERMS AND CONDITIONS OF THE DEVELOPMENT AGREEMENT FOR THE NORTH VILLAGE PROJECT; AND FREEBIRD
DEVELOPMENT COMPANY LLC, SAGGIO HILLS LOT 14, L.P., AND SAGGIO HILLS LOT 3, L.P. ARE IN GOOD FAITH COMPLIANCE WITH THE TERMS AND

CONDITIONS OF THE DEVELOPMENT AGREEMENT FOR THE SAGGIO HILLS AFFORDABLE HOUSING PROJECT.” (Ayes 5, Noes 0, Absent – None) L. APPROVAL OF MINUTES
Approved the May 18, 2026 Regular Meeting Minutes. (Ayes 5, Noes 0, Absent – None) The motion to approve the Consent Calendar as above carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)

PUBLIC HEARINGS-THE CITY OF HEALDSBURG VACANCIES, RECRUITMENT, AND RETENTION EFFORTS PURSUANT TO ASSEMBLY BILL 2561
Chief Human Resources Officer Lopez presented the report.

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International Association of Firefighters (IAFF 2604) President Newhall provided information on behalf of IAFF 2604.

Mayor Herrod opened the public hearing and comment period.

There were no public comments on this item.

The Council asked various questions of Ms. Lopez.

Mayor Herrod thanked Ms. Lopez for the presentation.

PUBLIC HEARINGS – 2025 URBAN WATER MANAGEMENT PLAN
Utility Conservation Analyst Terra Sampson, Utilities Engineering Manager Patrick Fuss and Water and Wastewater Superintendent Rob Scates presented the report.

Mayor Herrod opened the public hearing and comment period.

The following members(s) of the public spoke on the item:

Louis Jordan
The Council asked questions of staff.

Mayor Herrod thanked Ms. Sampson, Mr. Fuss and Mr. Scates for the presentation.

BUSINESS ITEMS – WATER WASTE PROVISIONS AND WATER SHORTAGE

CONTINGENCY PLAN
Utility Conservation Analyst Terra Sampson presented the report.

Mayor Herrod opened the public comment period.

The following members(s) of the public spoke on the item:

Louis Jordan
Mayor Herrod closed the public comment period.

The Council asked various questions of Ms. Sampson.

On a motion by Councilmember Kelley, seconded by Councilmember Mitchell, introduced for first reading, by title only, waiving further reading of the text, “AN ORDINANCE OF THE CITY OF HEALDSBURG ADDING SECTION 13.12.210, WATER WASTE PROHIBITIONS, Item 6.s
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TO THE MUNICIPAL CODE AND AMENDING SECTION 13.12.220, WATER SHORTAGE CONTINGENCY PLAN, OF THE MUNICIPAL CODE.” The motion carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
Mayor Herrod thanked Ms. Sampson for the presentation.

BUSINESS ITEMS – FISCAL YEAR 2026-27 AND 2027-28 BUDGET AND CAPITAL

IMPROVEMENT PLAN ADOPTION
Finance Director Edgar presented the report.

Mayor Herrod opened the public comment period.

There were no public comments on this item.

The Council asked questions of Director Edgar and Community Services Director Themig.

Following a discussion by Council, on a motion by Councilmember Hagele, seconded by Councilmember Mitchell, adopted the following Resolutions:

Resolution No. 58-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG ADOPTING THE 2026-27 BUDGET.”
Resolution No. 59-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG ADOPTING THE 2027-28 BUDGET.”
Resolution No. 60-2026, titled “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HEALDSBURG ADOPTING THE 2026-31 FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM.”
The motion to adopt the above three Resolutions carried on a unanimous roll call vote. (Ayes 5, Noes 0, Absent – None)
BUSINESS ITEMS – CITY COUNCIL SUBCOMMITTEE TO INTERVIEW PLANNING

COMMISSION APPLICANTS
City Clerk Allan presented the staff report.

Mayor Herrod opened the public comment period.

There were no public comments on this item.

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On a motion by Councilmember Hagele, seconded by Vice Mayor Edwards, appointed Mayor Herrod and Councilmember Kelley to the subcommittee to interview Planning Commission applicants. The motion carried on a unanimous voice vote. (Ayes 5, Noes 0, Absent – None)

COUNCIL REPORTS ON MATTERS OF INTEREST OCCURRING SINCE PREVIOUS

REGULAR MEETING/EXPENSE REIMBURSEMENT REPORTS
Councilmembers reported on recent and upcoming activities, including reports from meetings attended.

ADJOURNMENT
There being no further City Council/Redevelopment Successor Agency business to discuss, the meeting was adjourned at approximately 9:18 p.m.

APPROVED: ATTEST:
_________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Landscaping and Lighting Assessment District
PREPARED BY: Jaime Licea, Parks and Open Space Superintendent STRATEGIC INITIATIVE(S):
- Maintain and Improve Infrastructure and Facilities
- Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

1. Hold a public hearing and receive public comments or protests on the Annual Engineer’s Report, the proposed budget, and proposed annual assessments for the Healdsburg Landscaping and Lighting Assessment District (Assessment District); and

2. Adopt a Resolution accepting the Annual Engineer’s Report, confirming the assessment diagram and annual assessment amounts, and the levying and collection of assessments for FY 2026-27 for the Assessment District.

COMMUNITY ENGAGEMENT/OUTREACH:

Beginning in 2020, staff meet with residents from the Landscaping and Lighting Assessment District to identify concerns and opportunities as part of a working group. The working group meets twice per year and helps identify the work to be completed in the zones each year.

BACKGROUND:

The City of Healdsburg utilizes the Assessment District in accordance with the provisions of the Landscaping and Lighting Act of 1972 to fund the operation and maintenance of the landscaping improvements within the public right-of-way along specific streets and the maintenance of riparian and park areas in the City. The Assessment District consists of separate zones (areas) within the City. The funding sources are assessed parcels within each of the zones.

On February 16, 2026, the City Council began the required annual Assessment District proceedings by adopting a Resolution appointing the Engineer of Work and directing the preparation and filing of the Annual Engineer’s Report for FY 2026-27.

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On May 4, 2026, the City Council adopted a Resolution of Intention to levy and collect annual assessments for FY 2026-27, preliminarily approved the filed Engineer’s Report, and set the date and time for the public hearing.

DISCUSSION/ANALYSIS:

Tonight’s public hearing is the last of three City Council meetings regarding the levy and collection of FY 2026-27 assessments for the Assessment District. The Engineer’s Report being presented to the City Council for final approval is substantially the same as the Engineer’s Report preliminarily approved on May 4, 2026.

If approved at the conclusion of the public hearing, the City Council will confirm the assessment diagram and assessment amounts as set forth in the Annual Engineer’s Report and authorize the levy and collection of annual assessments for FY 2026-27.

The District currently consists of seven zones. The Annual Engineer’s Report includes the description and proposed changes for each of the existing zones, the description and the proposed costs to operate and maintain the improvements, the method of apportionment of the assessments, the assessment roll for all parcels, and the assessment diagram of each zone.

The zones detailed in the Engineer’s Report are as follows:

Zone 1 – Parkland Hills Subdivision
Zone 2 – Healdsburg Estates and River’s Landing
Zone 3 – Park and Healdsburg Avenue
Zone 4 – Senior Housing Development
Zone 5 – Sonata Subdivision (Includes Grant Street Village) Zone 6 – Sorrento Square
Zone 7 – Mill District
For FY 2026-27, the estimated maximum annual assessments for all zones are proposed to increase by the allowable annual Consumer Price Index (CPI) (Year 2025) increase of +3.0%.

The annual assessments to be levied are proposed to decrease in Zones 1, 2, 4 and 6 as no special projects are planned in those zones requiring extra funding. Assessments in Zones 3, 5, and 7 will remain consistent with last year. Community Services Fund contributions will be used in Zones 3 and 6 to account for special benefits conferred upon out-of-district properties.

The following table presents the actual levied assessments from FY 2025-26 and proposed annual assessments to levy in FY 2026-27.

Zone
Proposed
Maximum
Annual
Assessment
Proposed
Actual
Assessment
Last Year's
Actual
Assessment
Units
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Zone 1 $334.77 $277.28 $302.32 per ESD
Zone 2 $214.32 $134.64 $144.88 per ESD
Zone 3 $277.72 $202.04 $202.04 per ESD
Zone 4 $313.53 $304.20 $304.32 per ESD
Zone 5 $999.51 $632.84 $632.80 per ESD
Zone 6 $970.86 $559.56 $575.88 per ESD
Zone 7 $21,940.79 $21,025.44 $21,025.44 per Acre
The overall Assessment District budget has decreased approximately 5.9% from last year’s budget, primarily due to a reduction in planned projects requiring additional funding.

The adoption of tonight’s resolution is pursuant to Section 22631 of the California Streets and Highways Code.

ENVIRONMENTAL STEWARDSHIP:

The City has transitioned to drought-tolerant, and low water use landscaping throughout the District. Future work will continue to focus on drought tolerant approaches.

ALTERNATIVES:

By virtue of the Streets and Highways Code (Code), the City of Healdsburg is mandated to adhere to the recommendation in the Code to file an Annual Engineer’s Report. By not filing the report, the City would not be in conformance with the rules and regulations of the Code and assessments could be subject to challenge. Accordingly, staff does not recommend options with respect to filing the annual Engineer’s Report.

FISCAL IMPACT:

Revenues from the Assessment District are estimated at $422,091.66 (total of all 7 zones.) Overall expenditures are estimated at $451,459.83. The difference between the Assessment District revenues and the overall estimated expenditures will come from $12,202.94 in Annual Reserves and $17,165.23 in Community Services Fund contributions.

ENVIRONMENTAL ANALYSIS:

Activities associated with the Landscaping and Lighting Assessment District includes maintenance of existing landscaping, native growth, and related facilities. Per Section 15301(h) of Article 19 in Chapter 3 of Title 14 of the California Code of Regulations, these activities are considered Categorically Exempt.

ATTACHMENT(S):

Resolution
Engineer’s Report
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CITY OF HEALDSBURG
RESOLUTION NO. -2026

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
HEALDSBURG APPROVING THE ANNUAL ENGINEER’S

REPORT, CONFIRMING THE ASSESSMENT DIAGRAM AND

THE ANNUAL ASSESSMENT AMOUNTS AND

AUTHORIZING THE LEVYING AND COLLECTION OF
ASSESSMENTS FOR FISCAL YEAR 2026-27 FOR THE CITY

OF HEALDSBURG LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT
WHEREAS, the City Council ordered the formation of the Healdsburg Landscaping and Lighting Assessment District (Assessment District) on November 4, 1996, to levy and collect assessments pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, the City Council intends to levy and collect assessments within the Assessment District during FY 2026-27, and the lands to be assessed are located in the City of Healdsburg, Sonoma County; and
WHEREAS, on February 16, 2026, the City Council adopted a Resolution appointing Coastland Civil Engineering as the Engineer of Work, directing the preparation and filing of the Annual Engineer’s Report, and describing the potential changes to the Assessment District for FY 2026-27; and
WHEREAS, Coastland Civil Engineering prepared and filed with the City Clerk the Annual Engineer’s Report for FY 2026-27 as required by the Landscaping and Lighting Act of 1972; and WHEREAS, on May 4, 2026, the City Council adopted a Resolution of Intention to levy and collect assessments, preliminarily approving the Engineer’s Report for FY 2026-27 and setting the time and date of the public hearing pursuant to Section 22624 of the Streets and Highways Code; and WHEREAS, the operations and maintenance to be made to the improvements for the upcoming FY 2026-27 in the Assessment District are generally described as follows:

Zone 1 – The operation, maintenance and other incidental costs associated with back-on street landscaping, riparian areas, and weed abatement areas (including the detention basin) within the Parkland Hills Subdivision (includes Quarry Ridge) and the Foss Creek Restoration Project.

Zone 2 – The operation, maintenance and other incidental costs associated with weed abatement along Paul Witke Drive fronting Healdsburg Estates and River’s Landing.

Zone 3 – The operation, maintenance and other incidental costs associated with the Barbieri Brothers Park and landscaping on multiple reaches along the east side of Healdsburg Avenue, Item 7.a
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located within Area A as defined in the Second Amended Engineer’s Report for the North Healdsburg Avenue Specific Plan Area A Assessment District.

Zone 4 – The operation, maintenance and other incidental costs associated with the back-on street landscaping located within the Senior Housing development along Parkland Farms Boulevard frontage.

Zone 5 – The operation, maintenance and other incidental costs associated with the back-on street landscaping and a creek-side trail located along Larkspur Drive within the Sonata and the previously known Grant Street Village developments; and Zone 6 – The operation, maintenance and other incidental costs associated with the back-on street landscaping along Healdsburg Avenue and a small pocket park along Monte Vista Avenue within the Sorrento Square development; and
Zone 7 – The operation, maintenance and other incidental costs associated with the back-on street landscaping, street lighting and storm water treatment facilities associated with landscaping located within Healdsburg Avenue, Saw Mill Circle, Branch Lane and South Street.

WHEREAS, all interested persons are referred to the Engineer’s Report for a full and detailed description of the improvements, the proposed operation and maintenance costs, the boundaries of the Zones of the Assessment District and the proposed assessments upon assessable lots and parcels of land within the Assessment District; and
WHEREAS, the proposed FY 2026-27 amount to actually levy and collect in Zones 1 through 7 inclusive, include $277.28 per Equivalent Single-Family Dwelling (ESD) for Zone 1, $134.64 per ESD for Zone 2, $202.04 per ESD for Zone 3, $304.20 per ESD for Zone 4, $632.84 per ESD for Zone 5, $559.56 per ESD for Zone 6 and $21,025.44 per acre for Zone 7; and WHEREAS, in order to keep up with inflation, the maximum annual assessments for Zones 1, 2, 3, 4, 5, 6 and 7 are proposed to be increased by the 2025 Consumer Price Index (CPI) of +3.0%, the annual CPI is based on the All Urban Consumers (San Francisco Area) CPI from the U. S.

Department of Labor, Bureau of Labor Statistics; and
WHEREAS, the new Maximum Annual Assessments that can be assessed will be $334.77 per ESD in Zone 1, $214.32 per ESD in Zone 2, $277.72 per ESD in Zone 3; $313.53 per ESD in Zone 4; $999.51 per ESD in Zone 5; $970.86 per ESD in Zone 6; $21,940.79 per acre in Zone 7, plus any allowable future annual CPI increases; and
WHEREAS, this Resolution is adopted pursuant to Section 22631 of the California Streets and Highways Code; and
WHEREAS, per Section 15301(h) of Article 19 in Chapter 3 of Title 14 of the California Code of Regulations, these activities are considered Categorically Exempt.

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NOW, THEREFORE BE IT RESOLVED that the City Council hereby:

1. Approves the FY 2026-27 Annual Engineer’s Report as prepared and filed,

2. Confirms the assessment diagram and assessment amounts as set forth in the annual Engineer’s Report including the increase in the Maximum Annual Assessment for each existing Zone by the 2025 CPI of 3%, and any amendments incorporated at the City Council’s direction, and authorizes the levy and collection of the annual assessments for:
• Zone 1 – Parkland Hills (includes Quarry Ridge) Street Landscaping; • Zone 2 – Healdsburg Estates & River’s Landing Street Landscaping; • Zone 3 – Park and Healdsburg Avenue Landscaping;
• Zone 4 – Senior Housing Street Landscaping; and
• Zone 5 – Sonata Subdivision (includes Grant Street Village) • Zone 6 – Sorrento Square
• Zone 7 – Mill District

3. Per Section 15301(h) of Article 19 in Chapter 3 of Title 14 of the California Code of Regulations, the City Council finds these activities are considered Categorically Exempt.

4. Adopts this resolution pursuant to Section 22631 of the Streets and Highways Code.

PASSED, APPROVED AND ADOPTED this 15th day of June, 2026, by the following vote:

SO ORDERED: ATTEST:
_________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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CITY OF HEALDSBURG
County of Sonoma
State of California
FY 2026-27

ANNUAL ENGINEER'S REPORT

HEALDSBURG LANDSCAPING AND LIGHTING

ASSESSMENT DISTRICT
For Final Approval
June 2026
Prepared By:

Coastland Civil Engineering, LLP
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FY 2026-27 ANNUAL ENGINEER'S REPORT

HEALDSBURG LANDSCAPING & LIGHTING ASSESSMENT DISTRICT
(Pursuant to the Landscaping and Lighting Act of 1972)
The undersigned respectfully submits, as directed by the City Council on February 16, 2026, the enclosed Annual Engineer’s Report on June 15, 2026.

By:__ _________________________________
Jennifer A. Melman, RCE 62260, Exp. 9/30/27
Coastland Civil Engineering, LLP
I HEREBY CERTIFY that the enclosed Annual Engineer's Report, together with Assessments and Assessment Diagram thereto attached was filed with the City on the day of __________ , 2026.

Raina Allan, City Clerk, City of Healdsburg,
Sonoma County, California
By:___________________________________
I HEREBY CERTIFY that the enclosed Annual Engineer's Report, together with Assessments and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of Healdsburg, California, on the __ day of _______________, 2026.

Raina Allan, City Clerk, City of Healdsburg,
Sonoma County, California
By:___________________________________
I HEREBY CERTIFY that the enclosed Annual Engineer's Report, together with Assessments and Assessment Diagram thereto attached, was filed with the County Auditor of the County of Sonoma on the day of , 2026.

Raina Allan, City Clerk, City of Healdsburg,
Sonoma County, California

By:____________________________________
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3 FY 2026-27 ANNUAL ENGINEER'S REPORT

HEALDSBURG LANDSCAPING & LIGHTING ASSESSMENT DISTRICT
(Pursuant to the Landscaping & Lighting Act of 1972)
Coastland Civil Engineering, LLP, Engineer of Work for the Healdsburg Landscaping & Lighting Assessment District, City of Healdsburg, Sonoma County, California, makes this Annual Engineer’s Report, as directed on February 16
th
, 2026, by the City Council, pursuant to Sections 22565 and 22620 of the California Streets & Highways Code for the Healdsburg Landscaping & Lighting Assessment District for Fiscal Year (FY) 2026-27.

INTRODUCTION
Background
The Healdsburg Landscaping & Lighting Assessment District was formed in November of 1996, by the City Council to cover costs associated with the operation and maintenance of landscaping within specific public rights-of-way along City streets and the maintenance of riparian and park areas within specific areas in the northern part of the City. As new subdivisions and parks are built within the City of Healdsburg, they may be annexed into existing zones or as new zones of the Assessment District on an annual basis.

Pursuant to the Landscaping & Lighting Act of 1972 (Act), an Annual Engineer’s Report must be prepared and filed in order to levy and collect assessments the following fiscal year. In the Annual Engineer’s Report, cost estimates for operation and maintenance of the facilities and new assessments are developed each year. The original 1996 formation proceedings included the estimated maximum annual assessment amount of each Zone.

Proposition 218 and Special Benefits
In 1996, California voters approved Proposition 218 which granted local governments the ability to create assessment districts, and to levy and collect assessments. Assessment districts provide funding for the City to maintain improvements that provide special benefits to the parcels within the District. This law stipulates that a parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred upon that parcel. “Special benefit” is defined as “a particular and distinct benefit over and above any general benefits conferred upon the public at large.

The Annual Engineer’s Report must identify the special benefits conferred upon assessed parcels through the improvements and services funded by the Assessment District. The Report must also identify any general benefit conferred upon the public at large by those same improvements and services (“improvements and services” primarily refers to landscaping or lighting in identified areas and the operation and maintenance thereof.) The annual costs of the assessed improvements and services must be apportioned between special and general benefits. The costs attributed to a general benefit may not be assessed.

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4 The special benefits provided by maintained landscaping within each area include:
• Enhanced desirability of properties through association with the improvements, • Improved aesthetic appeal of the neighborhood,
• Improved air quality from additional vegetation, and/or • Improved fire safety through weed abatement.

The special benefits provided by maintained lighting within each area include:
• Enhanced pedestrian safety,
• Enhanced vehicle safety, and
• Enhanced security to properties.

The special benefits provided by parks are:
• A nearby location for recreational activities,
• Improved aesthetic appeal of the neighborhood,
• Improved air quality from additional vegetation, and
• Open space.

The special benefits provided by stormwater treatment facilities associated with landscaping are:
• Improved water quality from reduced pollutants in stormwater runoff, • Improved air quality from additional vegetation, and
• Enhanced desirability of properties through association with the improvements.

Each parcel within a zone receives a particular and distinct special benefit from the maintenance of the lighting, landscaping, stormwater treatment facilities and/or park within that zone even though the improvements may not be adjacent to each parcel. Although members of the public may walk or drive through a zone and appreciate the aesthetic appeal of the maintained improvements, this does not necessarily confer a general benefit to the public at large.

In the case where assessed improvements confer both special benefits to the parcels of a zone as well as general benefits to the public at large, the portion of each type of benefit must be quantified, and the costs apportioned accordingly. The discussion of such conditions, should they occur, is presented in Section D.

Maximum Annual Assessment and Consumer Price Index
Every zone in the Assessment District has been designated a Maximum Annual Assessment which limits the amount that can be assessed without going through a balloting process. The Maximum Annual Assessment is based upon estimates of the maximum anticipated cost of operating and maintaining the assessed facilities within each zone.

The original formation proceedings of this Assessment District allowed for an annual increase to the estimated Maximum Annual Assessments in accordance with the annual Consumer Price Index (CPI) to take inflation into account. CPI is an index of the variation in prices paid by typical consumers for retail goods and other items. The annual CPI is based on the All Urban Consumers (San Francisco Area) CPI from the U. S. Department of Labor, Bureau of Labor Statistics. All new Item 7.a
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5 zones to be annexed into this district shall include an allowance for an annual increase to the Maximum Annual Assessments in accordance with the same CPI.

An annual CPI adjustment to the Maximum Annual Assessment is not mandatory. It is considered annually by the City Council. If the Annual Engineer’s Report recommends an assessment that is less than the sum of the prior year’s estimated maximum annual assessment adjustments at build out plus an adjustment up by the latest annual CPI, notices shall not be required to be sent, nor shall a vote be required from the impacted property owners. If, however, the Annual Engineer’s Report recommends an assessment that exceeds the sum of the prior year’s estimated maximum annual assessment adjustments plus an adjustment up by the latest annual CPI, noticing and/or voting shall be required from the impacted property owners for the proposed increase in accordance with the applicable provisions.

The most recent annual CPI data is from 2025 and is +3.0%. For FY 2026-27, the annual CPI rate adjustment will be applied to each Maximum Annual Assessment for each zone in order to keep up with inflation. The proposed FY 2026-27 Maximum Annual Assessment for each zone is shown in Table 1.

Annual Reserve Funds
An Annual Reserve Fund has been established for each zone, which allows for carryover of unspent monies to the next fiscal year. In order to cover unanticipated expenses and funding delays, the City aims to maintain each zone’s end-of-fiscal-year Annual Reserve Fund at 50% of each zone’s annual operating budget. For the purpose of this report, annual operating budgets include all annual budget expenses except contributions to the Long-Term Capital Reserves and funds for Current Year Projects.

When estimated year-end Annual Reserve Fund balances are anticipated to exceed the targeted 50% of the annual operating budget, excess annual reserves may be used to reduce the zone’s annual assessment and/or be transferred to the zone’s Long-Term Capital Reserve for future long-term maintenance projects.

The Estimated Annual Reserve balances are included in the Fund Balance Section of each zone in Part B of this Report.

Long-Term Capital Reserves
Long-Term Capital Reserve funds have been established for zones to accrue funds for the longterm replacement of assessed improvements. This fund accumulates from annual contributions to the full estimated cost of replacing the assessed improvements. Pursuant to Streets and Highways Code Section 22660, monies for non-annual budget items may be collected through annual installments that the City will place in a fund specific for the anticipated work.

A Long-Term Capital Reserve Fund was formed in FY 2016-17 for Zone 6 to fund long-term maintenance projects such as tree pruning and replacement of plantings, soil amendments, mulch and irrigation.

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6 For FY 2022-23, Long-Term Capital Reserves were created for Zones 1, 3, 4 and 5 to fund longterm maintenance projects such as tree pruning and replacement of plantings, soil amendments, mulch and irrigation. The City determined that Zone 2 does not require a Long-Term Capital Reserve fund because only weed abatement activities are conducted in the zone.

For FY 2023-24, a Long-Term Capital Reserve was created for Zone 7 to collect annual contributions towards long-term maintenance projects including the replacement of plantings, soil amendments, mulch, and irrigation, street light luminaires (light bulbs), and storm water treatment units.

Because Zone 2 provides funding only for weed abatement within the public right-of-way, no long-term maintenance projects are anticipated, and therefore no Long-Term Capital Reserve has been established.

For any zones to be created in the future, a budget for the long-term replacement of the assessed improvements will be developed and a Long-Term Capital Reserve Fund will be created. An annual contribution will be made to the fund such that the full replacement costs will be accrued at the anticipated end of the design life of the improvements.

A discussion of each zone’s Long-Term Capital Reserve is included in Part B of this report, which provides a description of the long-term projects to be funded and their budgets, the number of years needed to accumulate the total budget, and the annual contribution to be made to the Long-Term Capital Reserve. The estimated balance of the Long-Term Capital Reserve is included in the Fund Balance Section of each zone in Part B of this Report.

Streetlight Knockdown Reserve
A Streetlight Knockdown Reserve was created for Zone 7 to accrue funds for the replacement of streetlights after a knockdown. This fund accumulates to the full estimated cost of replacing 10% of the most expensive style of street lights maintained within the zone, with a minimum of 1 street light. In Zone 7, there are 26 streetlights within the zone, so the fund will accumulate the replacement cost of 3 streetlights (10% rounded to a whole number). The replacement cost of each street light is currently $10,000, so this reserve will accumulate funds up to $30,000.

Balloting Requirements
With the passage of Proposition 218, the California Constitution made several changes in State law which impact Assessment Districts. By virtue of Article XIII D, Section 4, property owners may express their support or opposition to a proposed assessment increase by ballot. Per Section 4, ballots are required to be sent out for annexations of new properties into an existing Zone within the Assessment District, for new Zones that are added into the Assessment District or for other proposed changes causing an increase over the Maximum Annual Assessment (above the allowed annual CPI increases). The balloting is limited to only those property owners directly impacted Item 7.a
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7 by those proposed changes to the Assessment District.

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8 FISCAL YEAR 2026-27
Proposed Changes
For FY 2026-27, the following changes are proposed for the Assessment District:
• Maximum Annual Assessments will be increased by the Consumer Price Index inflation rate of +3.0%.
• There will be no new zones created, nor annexations of properties into new or existing zones.
• No ballots will be required in order to levy and collect the proposed FY 2026-27 assessments.

For FY 2026-27, the total proposed Assessment District budget is $451,480.53, which is a 5.9% decrease over last year. The proposed funding sources are $422,091.66 from FY 2026-27 assessment revenues, $12,202.94 from existing Assessment District reserves and $17,165.23 from Community Services Fund contributions.

The proposed annual assessment to be levied and collected in all zones are proposed to increase over last year. Table 1, below, summarizes the proposed FY 2026-27 annual assessments to levy and collect and the new estimated maximum annual assessments allowed to be assessed.

Table 1: Proposed FY 2026-27 Annual Assessments
Proposed
Assessment
per ESD
Proposed
Assessment
per Acre
Proposed
Maximum
Assessment
per ESD
Proposed
Maximum
Assessment
per Acre
Zone 1 $277.28 $334.77
Zone 2 $134.64 $214.32
Zone 3 $202.04 $277.72
Zone 4 $304.20 $313.53
Zone 5 $632.84 $999.51
Zone 6 $559.56 $970.86
Zone 7 $21,025.44 $21,940.79
Item 7.a
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9 DESCRIPTIONS OF ZONES
The following sections include a description of each zone with their associated budgets and assessments.

Zone 1 – Parkland Hills Subdivision (Including Quarry Ridge) Zone 1 was created to recover the costs associated with the operation and maintenance of backon landscaping of several streets, several weed abatement areas and re-vegetation of a riparian area located within Parkland Hills Subdivision (including Quarry Ridge). More specifically, assessments pay for the operation and maintenance costs associated with street landscaping of Parkland Farms Blvd., Canyon Run, Saddle Draw, Bridle Path, several weed abatement areas, maintenance of the riparian area (Foss Creek Relocation / Renovation Area), and water and electric utility costs associated with the landscaping maintenance and administrative costs. All Zone 1 landscaping improvements have been constructed.

The Parkland Hills Subdivision was constructed in phases. In Phases 1, 2, 3, 4, 5, 6, 7, 8, 9, 10A and 10B, most residences have been built. The Quarry Ridge Subdivision, formerly known as Parcel A, was subdivided into 21 lots and is currently built out. Twenty of the twenty-one lots were sold to private parties for partial self-construction of single-family residences, similar to a “sweat equity” arrangement. On the last lot, Lot 21, 51 apartment units were built. Parkland Hills, Parcel B, owned by the City of Healdsburg Redevelopment Agency, was previously designated for development with affordable housing units. In FY 2004-05, it was developed into 15 lots and is currently built out. There are no annexations into Zone 1 for FY 2026-27.

The Zone 1 annual assessment, which will be levied on each parcel, is dependent on the development status (vacant, single-family dwelling, multiple dwelling units, etc.) which determines the equivalent single-family dwelling units (ESD) of a particular parcel. The number of ESDs is expected to remain at 380.0 units, the same as last year. See Part D, Method of Apportionment of Assessment, for a description of the manner in which the assessment has been apportioned to each parcel.

A Long-Term Capital Reserve Fund was created for Zone 1 to collect annual contributions towards long-term maintenance projects, including the replacement of plantings, soil amendments, mulch, and irrigation. The total budget for the proposed long-term projects is $240,000. It is anticipated that these funds will need to be expended every 15 years, or as otherwise needed.

The annual contribution to the Long-Term Capital Reserve Fund is expected to be $16,000, or as annual budgets allow. The estimated balance of the Long-Term Capital Reserve is included in the Fund Balance Section of Zone 1 in Part B of this Report.

For FY 2026-27, a budget of $105,643.38 is proposed for Zone 1. This is a 13.0% decrease from the FY 2025-26 budget. The funding source for the proposed budget is entirely from FY 2026-27 assessment revenue.

The proposed Zone 1 annual assessment to be levied and collected for FY 2026-27 is $277.28 per Item 7.a
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10 ESD, which is a $25.04 decrease from last year. The estimated Zone 1 Annual Reserve balance at the end of the fiscal year is anticipated to meet the target 50% of the annual operating budget.

To keep up with inflation, the Maximum Annual Assessment is proposed to increase to $334.77 per ESD. See Part B of this Engineer’s Report for Zone 1 budget details determined in accordance with Section 22569 of the Streets and Highways Code.

For FY 2026-27, as proposed assessments for Zone 1 are below the Maximum Annual Assessment, balloting requirements per California Constitution Article XIII D, Section 4, do not apply.

Zone 2 - Healdsburg Estates and River’s Landing Subdivisions Zone 2 provides funding for the operation and maintenance of weed abatement areas within the public right-of-way along a section of Paul Wittke Drive. All 60 lots within Healdsburg Estates and River’s Landing Subdivisions are within Zone 2. Build-out was reached in FY 2008-09. There are no annexations into Zone 2 for FY 2026-27.

The Zone 2 annual assessment, which will be levied on each parcel, depends on its development status (vacant, single-family dwelling, multiple dwelling units, etc.), which determines the equivalent single-family dwelling units (ESD) for that parcel. The number of ESDs is expected to remain at 60.0, the same as last year. See Part D, Method of Apportionment of Assessment, for a description of the manner in which the assessment has been apportioned to each parcel.

For FY 2026-27, a budget of $8,586.14 is proposed for Zone 2. This is a 1.2% decrease from last year. Funding sources for the proposed budget include FY 2026-27 assessment revenue and annual reserves.

The proposed Zone 2 annual assessment for FY 2026-27 is $134.64 per ESD, a $10.24 decrease from last year. The estimated Zone 2 Annual Reserve balance at the end of the fiscal year is anticipated to meet the target 50% of the annual operating budget.

To keep up with inflation, the Maximum Annual Assessment is proposed to increase to $214.32 per ESD. See Part B of this Engineer’s Report for Zone 2 budget details determined in accordance with Section 22569 of the Streets and Highways Code.

For FY 2026-27, as proposed assessments for Zone 2 are below the Maximum Annual Assessment, balloting requirements per California Constitution Article XIII D, Section 4, do not apply.

Zone 3 – Barbieri Brothers Park and Healdsburg Avenue Frontage Landscaping Zone 3 provides funding for the operation and maintenance of Barbieri Brothers Park located within the Parkland Hills Subdivision as well as the frontage landscaping along the east side of Healdsburg Avenue within Area A (For the specific boundary of Area A, see the Second Amended Engineer’s Report North Healdsburg Avenue Specific Plan Area A Assessment District, City of Healdsburg, Sonoma County, CA, dated June 19, 1995, and amended August 7, 1995, and August 21, 1995). The existing retaining wall within the landscaped area was constructed by the City as Item 7.a
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11 part of the widening of Healdsburg Avenue. The Assessment District is not responsible for the maintenance of the retaining wall. Barbieri Brothers Park is designated as mitigation for park area within North Healdsburg Avenue Specific Plan Area A Assessment District. Barbieri Brothers Park was completed, and the grand opening was held in April 2005. Assessments for all parcels within Area A are determined for Zone 3. The parcels that have not yet been annexed into the assessment district have their share of special benefits covered by a Community Services Fund contribution. The Assessment District subdivisions within Zone 3 are: Parkland Hills, Quarry Ridge, Healdsburg Estates, Ridgeline, Sienna Pointe, Fanny Hill Estates, Senior Housing, River’s Landing, Rosewood Creek and Rosewood Heights. There are no proposed annexations into Zone 3 for FY 2026-27.

The Zone 3 annual assessment, which will be levied on each parcel, is dependent on the development status (vacant, single-family dwelling, multiple dwelling units, etc.) which determines the equivalent single-family dwelling units (ESD) of a particular parcel. The number of ESDs is expected to remain at 508.5 units, the same as last year. See Part D, Method of Apportionment of Assessment, for a description of the manner in which the assessment has been apportioned to each parcel and how the Community Services Fund contribution level was determined.

In FY 2022-23, a Long-Term Capital Reserve Fund was created for Zone 3 to collect annual contributions towards long-term maintenance projects, including the replacement of plantings, soil amendments, mulch, and irrigation. The total budget for the proposed long-term projects is $99,000. It is anticipated that these funds will need to be expended every 15 years, or as otherwise needed. The annual contribution to the Long-Term Capital Reserve Fund is expected to be $6,600, or as annual budgets allow. The estimated balance of the Long-Term Capital Reserve is included in the Fund Balance Section of Zone 3 in Part B of this Report.

For FY 2026-27, a budget of $115,513.63 is proposed for Zone 3, a 5.6% decrease from last year.

A budget of $12,293.29 has been set aside for current-year projects in Zone 3, including the installation of mulch and playground fiber. Funding sources for the proposed budget include FY 2026-27 assessment revenue, annual reserves, and a $7,023.23 Community Services Fund contribution.

The proposed Zone 3 annual assessment for FY 2026-27 is $202.04 per ESD, the same aslast year.

The estimated Zone 3 Annual Reserve balance at the end of the fiscal year is anticipated to meet the target 50% of the annual operating budget.

To keep up with inflation, the Maximum Annual Assessment is proposed to increase to $277.72 per ESD. See Part B of this Engineer’s Report for Zone 3 budget details determined in accordance with Section 22569 of the Streets and Highways Code.

For FY 2026-27, as proposed assessments for Zone 3 are below the Maximum Annual Assessment, balloting requirements per California Constitution Article XIII D, Section 4, do not apply.

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12 Zone 4 – Senior Housing
Zone 4 was created to provide funding for the operation and maintenance of landscaping fronting a senior housing development along Parkland Farms Boulevard. The senior housing development contains 24 single-family dwelling units and is fully built-out.

The Zone 4 annual assessment, which will be levied on each parcel, is dependent on the development status (vacant, single-family dwelling, multiple dwelling units, etc.) which determines the equivalent single-family dwelling units (ESD) of a particular parcel. The number of ESDs is expected to remain at 24.0 units, the same as last year. See Part D, Method of Apportionment of Assessment for a description of the manner that the assessment has been apportioned to each parcel.

In FY 2022-23, a Long-Term Capital Reserve Fund was created for Zone 4 to collect annual contributions towards long-term maintenance projects including the replacement of plantings, soil amendments, mulch, and irrigation. The total budget for the proposed long-term projects is $35,000. It is anticipated that these funds will need to be expended every 20 years, or as otherwise needed. The annual contribution to the Long-Term Capital Reserve Fund is expected to be $1,750, or as annual budgets allow. The estimated balance of the Long-Term Capital Reserve is included in the Fund Balance Section of Zone 3 in Part B of this Report.

For FY 2026-27, a budget of $7,300.80 is proposed for Zone 4. This is a 0% increase from last year’s budget. The proposed funding for the budget is entirely from FY 2026-27 assessment revenues.

The proposed Zone 4 annual assessment for FY 2026-27 is $304.20 per ESD, a $0.12 decrease from last year. The estimated Zone 4 Annual Reserve balance at the end of the fiscal year is anticipated to meet the target 50% of the annual operating budget.

To keep up with inflation, the Maximum Annual Assessment is proposed to increase to $313.53 per ESD. See Part B of this Annual Engineer’s Report for Zone 4 budget details determined in accordance with Section 22569 of the Streets and Highways Code.

For FY 2026-27, as proposed assessments for Zone 4 are below the Maximum Annual Assessment, balloting requirements per California Constitution Article XIII D, Section 4, do not apply.

Zone 5 – Sonata Subdivision (includes Grant Street Village) Zone 5 provides funding for the operation and maintenance of a trail along Foss Creek and landscaping along Larkspur Drive within Grant Street Village.

In FY 2008-09, a proposed 40-lot subdivision, Grant Street Village, was annexed into a new Zone 5. Grant Street Village was never completed. As there were no accepted City improvements in this Zone, assessments were set to zero in FY 2010-11 and continued at that level through FY 2012-13.

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13 During 2013, a new map, Sonata Subdivision, was recorded for the undeveloped area. This map reduced the overall number of lots to 37 and added a small pocket park. The pocket park is used as a waiting area for a bus stop and a public art display area. This pocket park area has been deemed a general benefit to the City at large. Maintenance and upkeep are paid for by the City with other funding. The maintenance requirements and utility costs associated with the proposed trail and landscaping improvements along Larkspur Drive remained unchanged.

Due to the maintenance requirements and the reduced number of parcels, a new maximum annual assessment was established in FY 2013-14 according to CC Article XIII D, Section 4 noticing/voting requirements.

The Zone 5 annual assessment, which will be levied on each parcel, is dependent on the development status (vacant, single-family dwelling, multiple dwelling units, etc.) which determines the equivalent single-family dwelling units (ESD) of a particular parcel. The number of ESDs is expected to remain at 37.0 units, the same as last year. See Part D, Method of Apportionment of Assessment, for a description of the manner in which the assessment has been apportioned to each parcel.

A Long-Term Capital Reserve Fund for Zone 5 collects annual contributions towards long-term maintenance projects including the replacement of plantings, soil amendments, mulch, and irrigation. The total budget for the proposed long-term projects is $108,000. It is anticipated that these funds will need to be expended every 20 years, or as otherwise needed. The annual contribution to the Long-Term Capital Reserve Fund is expected to be $5,400, or as annual budgets allow. The estimated balance of the Long-Term Capital Reserve is included in the Fund Balance Section of Zone 5 in Part B of this Report.

For FY 2026-27, a budget of $29,535.08 is proposed for Zone 5. This is a 1.3% decrease from last year. The proposed funding for the budget will be from FY 2026-27 assessment revenues and available annual reserves.

The proposed Zone 5 assessment for FY 2026-27 is $632.84 per ESD, a $0.04 increase from last year. The estimated Zone 5 Annual Reserve balance at the end of the fiscal year is anticipated to meet the target 50% of the annual operating budget.

To keep up with inflation, the Maximum Annual Assessment is proposed to increase to $999.51 per ESD. See Part B of this Annual Engineer’s Report for Zone 5 budget details determined in accordance with Section 22569 of the Streets and Highways Code.

For FY 2026-27, as proposed assessments for Zone 5 are below the Maximum Annual Assessment, balloting requirements per California Constitution Article XIII D, Section 4, do not apply.

Zone 6 – Sorrento Square
In FY 2016-17, Sorrento Square Subdivision, a 34-lot subdivision, was annexed into a new Zone 6.

All of the homes in this subdivision have been built. Zone 6 was created to provide funding for the operation and maintenance of back-on street landscaping along Healdsburg Avenue at Sorrento Square and landscaping, lighting, and other related costs for a small pocket park within Item 7.a
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14 the subdivision along Monte Vista Avenue. Landscape maintenance in the pocket park includes the maintenance of tables and benches, a drinking fountain (including water costs), a concrete retaining wall and sidewalks within the pocket park. The Healdsburg Avenue frontage improvements being maintained by this zone are not within the previously mentioned Area A.

The Zone 6 annual assessment, for each parcel, is dependent on the development status (vacant, single-family dwelling, multiple dwelling units, etc.) which determines the equivalent singlefamily dwelling units (ESD) of a particular parcel. The number of ESDs is expected to remain at

34.0 units, the same as last year. Parcels that receive a special benefit from the pocket park but have not been annexed into the assessment district have their share of benefit costs covered by a Community Services Fund contribution. See Part D, Method of Apportionment of Assessment for a description of the manner that the assessment has been apportioned to each parcel and a description of how the Community Services Fund contribution level was determined.

A Long-Term Capital Reserve Fund for Zone 6 collects annual contributions towards long-term maintenance projects including the replacement of plantings, soil amendments, mulch, and irrigation. The total budget for the proposed long-term projects is $80,000. It is anticipated that these funds will need to be expended every 20 years, or as otherwise needed. The annual contribution to the Long-Term Capital Reserve Fund is expected to be $4,000, or as annual budgets allow. The estimated balance of the Long-Term Capital Reserve is included in the Fund Balance Section of Zone 5 in Part B of this Report.

For FY 2026-27, a budget of $29,167.04 has been proposed for Zone 6. This is a 15.2% decrease from last year. Funding sources for the proposed budget include FY 2026-27 assessment revenue, annual reserves, and a Community Services Fund contribution of $10,142.00.

The proposed Zone 6 assessment for FY 2026-27 is $559.56 per ESD, a $16.32 decrease from last year. The estimated Zone 6 Annual Reserve balance at the end of the fiscal year is anticipated to meet the targeted 50% of the annual operating budget.

To keep up with inflation, the Maximum Annual Assessment is proposed to increase to $970.86 per ESD. See Part B of this Annual Engineer’s Report for Zone 6 budget details determined in accordance with Section 22569 of the Streets and Highways Code.

For FY 2026-27, as proposed assessments for Zone 6 are below the Maximum Annual Assessment, balloting requirements per California Constitution Article XIII D, Section 4, do not apply.

Zone 7 – Mill District
In FY 2023-24, Mill District was annexed into Zone 7 to provide funding for the operation and maintenance of street lighting, landscaping, and storm water treatment facilities associated with the landscaping (Silva cells and rain garden units) in the public right-of-way fronting Healdsburg Avenue, Saw Mill Circle, Branch Lane and South Street.

Mill District consists of seven parcels with mixed uses including residential units (market-rate and affordable units), commercial space, a hotel, and a privately-owned park.

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15 The Zone 7 annual assessment, which will be levied on each parcel in the zone, will be apportioned by parcel area (not by ESDs) due to the considerable variation in parcel size and corresponding degree of benefit from the assessed improvements. See Part D, Method of Apportionment of Assessment for a description of the manner that the assessment has been apportioned to each parcel.

A Long-Term Capital Reserve Fund for Zone 7 collects annual contributions towards long-term maintenance projects including the replacement of plantings, soil amendments, mulch, and irrigation, street light luminaires, and storm water treatment units. The total budget for the proposed long-term projects is $4,687,954.00. The replacement costs and frequency anticipated for each item are detailed in the table below.

Zone 7 Long-Term Capital Reserve Detail
Item Total Replacement
Reserve Needed
Replacement
Frequency
(years)
Annual Reserve
Contribution
Silva cells (10 units) $ 4,150,000.00 75 $ 55,333.33
Bioretention
(25 rain garden units) $ 100,800.00 10 $ 10,080.00
Irrigation $ 138,250.00 20 $ 6,912.50
Landscaping (less mulch) $ 217,250.00 20 $ 10,862.50
Mulch $ 39,500.00 20 $ 1,975.00
Site Furnishing $ 5,000.00 10 $ 500.00
Street Light Luminaire Replacement $ 37,154.00 12 $ 3,096.17 Total $ 4,687,954.00 $ 88,759.50
The 12-month annual contribution to the Long-Term Capital Reserve Fund is expected to be $88,759.50, or as annual budgets allow. The estimated balance of the Long-Term Capital Reserve is included in the Fund Balance Section of Zone 7 in Part B of this Report.

For FY 2026-27, a budget of $155,713.46 has been proposed for Zone 7. This is an increase of

0.1% from the previous year. The proposed budget funding sources will be from FY 2026-27 assessment revenues and available reserves.

The proposed Zone 7 annual assessment for FY 2026-27 is $21,025.44 per acre, a $0.00 increase from last year. The estimated Zone 7 Annual Reserve balance at the end of the fiscal year is anticipated to meet the target 50% of the annual operating budget.

To keep up with inflation, the Maximum Annual Assessment is proposed to increase to $21,940.79 per acre. See Part B of this Annual Engineer’s Report for Zone 7 budget details determined in accordance with Section 22569 of the Streets and Highways Code.

For FY 2026-27, as proposed assessments for Zone 7 are below the Maximum Annual Assessment, Item 7.a
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16 balloting requirements per California Constitution Article XIII D, Section 4, do not apply.

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17 FY 2026-27 ENGINEER’S REPORT FORMAT
This FY 2026-27 Engineer’s Report consists of the following parts:

PART A Plans- This portion of the Engineer’s Report describes any plans and specifications that may be needed for the installation of improvements. If plans and specifications exist, they are filed with the City Clerk. Although separately bound, the plans and specifications are part of this Engineer’s Report and are included in it by reference.

PART B Budget Cost Estimate – Budget cost estimates associated with the operations and maintenance of the described improvements for each of the Zones. In addition to an overall budget summary for all Zones, a detailed FY 2026-27 Budget and a FY 2026-27 Summary of Fund Balance is provided for each of the Zones.

PART C Assessment Roll – A listing of the assessment on each benefited parcel of land in each of the Zones within the Assessment District. The assessment amount is the estimated cost each parcel will contribute towards the operation and maintenance of the improvements within the Assessment District for FY 2026-27.

PART D Method of Apportionment of Assessment – A statement of the method used by the Engineer of Work to determine the proposed amount to be assessed against each parcel within the Assessment District.

PART E Property Owners List – The names and addresses of the owners of real property listed within this Assessment District, as shown on the last equalized assessment roll for taxes. Assessor Parcel Number (APN) keys the list into the Assessment Roll of Part C.

PART F Assessment Diagram – Diagrams (maps) showing all of the parcels of real property within each of the Zones of the Assessment District. The assessment number keys the diagram to Part C – Assessment Roll.

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18 PART A

PLANS AND SPECIFICATIONS
The Assessment District proposes to operate and maintain the landscaping improvements, weed abatement areas, pocket parks, and riparian area located in specific public rights-of-way, once it has been installed by the development and accepted by the City, located in specific public rightsof-way of the various subdivisions, developments and improvement areas in this assessment district. In addition, the Assessment District developed the improvement plans and specifications for a park located in Parkland Hills Subdivision (now known as Barbieri Brothers Park).

Maintenance in each of the Zones may include repair, removal or replacement of any landscape improvement, damaged irrigation facilities or diseased landscaping, weed and brush clearing and all other allowable maintenance items including Section 22531 of the California Streets and Highways Code for the life of the Assessment District.

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19 PART B
FY 2026-27 BUDGET COST ESTIMATE
In the attached sheets you will find the detailed budgets for FY 2026-27 for all those costs associated with the operation and maintenance of each of the Zones within the Assessment District. The budgets have been separated by Zone for clarity. The total budget summary for FY 2026-27 for the Healdsburg Landscaping & Lighting Assessment District is as follows:

Zone As Filed
with the City
As Preliminarily
Approved
As Finally Approved
at the Public
Hearing
Zone 1 $105,643.68 $105,643.68 $
Zone 2 $8,586.14 $8,586.14 $
Zone 3 $115,513.63 $115,513.63 $
Zone 4 $7,300.80 $7,300.80 $
Zone 5 $29,535.08 $29,535.08 $
Zone 6 $29,167.04 $29,167.04 $
Zone 7 $155,713.46 $155,713.46 $
Total $451,459.83 $451,459.83 $
A breakdown of the total FY 2026-27 budget, revenue source amounts, and anticipated starting fiscal year reserve per Zone is as follows:

Zone
Estimated
Starting
Reserves
Budget Assessment
Revenue
Reserves
Used
Community
Services Fund
for Special
Benefit
Zone 1 $44,741.89 $105,643.68 $105,643.68 $0.00 $0.00
Zone 2 $4,740.14 $8,586.14 $8,078.40 $507.74 $0.00
Zone 3 $53,215.04 $115,513.63 $103,040.40 $5,450.00 $7,023.23 Zone 4 $2,940.62 $7,300.80 $7,300.80 $0.00 $0.00
Zone 5 $18,057.49 $29,535.08 $23,415.08 $6,120.00 $0.00 Zone 6 $12,478.55 $29,167.04 $19,025.04 $0.00 $10,142.00 Zone 7 $32,262.36 $155,713.46 $155,588.26 $125.20 $0.00 Total $168,436.09 $451,459.83 $422,091.66 $12,202.94 $17,165.23 Item 7.a
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Budget Budget
2025-26 2026-27
Landscaping
City Staff Salaries and Benefits $15,136.00 $18,349.00
Insurance $774.00 $827.00
Contract/Professional Services $36,030.00 $36,823.80
Repairs and Maintenance $1,699.00 $1,699.00
Rentals and Leases (Previously Equipment and Supplies) $0.00 $750.00 Long Term Capital Reserve
Contribution towards Future Projects $16,000.00 $16,000.00 Current Year Projects
Zone 1 Projects $23,500.00 $0.00
Utility Costs
Utility Services (Includes both Water and Electric) $12,000.00 $16,905.00 County Fee $16.00 $16.00
Subtotal $105,155.00 $91,369.80
Assessment Engineering (Coastland) $4,502.20 $5,127.36
City Administration (including audit) $6,484.00 $4,571.00 Contingency $5,240.40 $4,575.52
Total Expenses $121,381.60 $105,643.68
Less Contributions from Annual Reserves $6,500.00 $0.00 Less Long Term Capital Reserve Fund Expenditures $0.00 $0.00 Total Costs $114,881.60 $105,643.68
Total Revenue $114,881.60 $105,643.68
Total Equivalent Single Family Dwelling Units (ESD) 380.0 381.0 Proposed Fiscal Year Assessment per ESD $302.32 $277.28 Maximum Annual Assessment per ESD
for Zone 1, FY 2025-26 with allowed CPI increase of: 2.40% $325.02 Current Maximum Annual Assessment per ESD
for Zone 1, FY 2026-27 with allowed CPI increase of: 3.00% $334.77

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 1 - Parkland Hills Subdivision (Includes Quarry Ridge) 2026-H-LLAD 20 4/13/2026
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2026-27
Estimated Annual Reserve Fund on July 1 (Start of FY)* $44,741.89 Estimated Long Term Capital Reserve Fund on July 1 (Start of FY)* $168,544.00 Estimated Annual Revenue $89,643.68
Estimated Long Term Capital Revenue $16,000.00
Estimated Interest Earned $500.00
Total Estimated Funds Available $319,429.57
Estimated Annual Expenditures $89,643.68
Estimated Long Term Capital Expenditures $0.00
Estimated Annual Reserve Balance on June 30 (End of FY) $45,241.89 As a percent of Annual Operating Expenses (Goal is 50%) 50% Estimated Long Term Capital Reserve Balance on June 30 (End of FY) $184,544.00 * For FY 2026-27, $47,500 of excess Annual Reserve Funds were transferred to the Long Term Capital Reserve Fund.

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 1 - Parkland Hills Subdivision
Summary of Fund Balance
2026-H-LLAD 21 4/13/2026
Item 7.a
555 of 786
Budget Budget
2025-26 2026-27
Landscaping
City Staff Salaries and Benefits $4,289.00 $4,876.00
Insurance $141.00 $150.00
Contract/Professional Services $513.00 $539.00
Repairs and Maintenance $1,000.00 $0.00
Rentals and Leases (Previously Equipment and Supplies) $0.00 $0.00 Current Year Projects
Zone 2 Projects $0.00 $0.00
Utility Costs
Utility Services (Includes both Water and Electric) $872.00 $1,280.00 County Fee $0.00 $0.00
Subtotal $6,815.00 $6,845.00
Assessment Engineering (Coastland) $470.57 $476.11
City Administration (including audit) $725.00 $578.00
Contingency $682.23 $687.03
Total Expenses $8,692.80 $8,586.14
Less Contribution from Annual Reserves $0.00 $507.74
Total Costs $8,692.80 $8,078.40
Total Revenue $8,692.80 $8,078.40
Total Equivalent Single Family Dwelling Units (ESD) 60.0 60.0 Proposed Fiscal Year Assessment per ESD $144.88 $134.64 Maximum Annual Assessment per ESD
for Zone 2, FY 2025-26 with allowed CPI increase of: 2.40% $208.08 Current Maximum Annual Assessment per ESD
for Zone 2, FY 2026-27 with allowed CPI increase of: 3.00% $214.32

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 2 - Healdsburg Estates & River's Landing Subdivisions 2026-H-LLAD 22 4/13/2026
Item 7.a
556 of 786
2026-27
Estimated Annual Reserve Fund on July 1 (Start of FY) $4,740.14 Estimated Annual Revenue $8,078.40
Estimated Interest Earned $60.00
Total Estimated Funds Available $12,878.54
Estimated Annual Expenditures $8,586.14
Estimated Annual Reserve Balance on June 30 (End of FY) $4,292.40 As a percent of Annual Operating Expenses (Goal is 50%) 50%

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 2 - Healdsburg Estates & River's Landing Subdivisions Summary of Fund Balance
2026-H-LLAD 23 4/13/2026
Item 7.a
557 of 786
Budget Budget
2025-26 2026-27
Landscaping
City Staff Salaries and Benefits $9,164.00 $10,821.00
Insurance $422.00 $451.00
Contract/Professional Services $58,940.00 $48,084.70
Repairs and Maintenance $1,650.00 $1,650.00
Rentals and Leases (Previously Equipment and Supplies) $0.00 $0.00 Rental Equipment $0.00 $0.00
Long Term Capital Reserve
Contribution towards Future Projects $6,600.00 $6,600.00 Current Year Projects
Zone 3 Projects $12,293.29 $12,293.29
Utility Costs
Utility Services (Includes both Water and Electric) $16,960.00 $21,000.00 County Fee $16.00 $16.00
Subtotal $106,045.29 $100,915.99
Assessment Engineering (Coastland) $5,763.45 $5,519.11
City Administration (including audit) $5,196.00 $4,026.00 Contingency $5,301.02 $5,052.53
Total Expenses $122,305.76 $115,513.63
Less Community Services Funding for Special Benefit $7,448.42 $7,023.23 Less Annual Reserve Fund Contribution $12,120.00 $5,450.00 Less Long Term Capital Reserve Fund Expenditures $0.00 $0.00 Total Costs $102,737.34 $103,040.40
Total Revenue $102,737.34 $103,040.40
Total Equivalent Single Family Dwelling Units (ESD) 508.5 510.0 Proposed Fiscal Year Assessment per ESD $202.04 $202.04 Maximum Annual Assessment per ESD
for Zone 3, FY 2025-26 with allowed CPI increase of: 2.40% $269.63 Current Maximum Annual Assessment per ESD
for Zone 3, FY 2026-27 with allowed CPI increase of: 3.00% $277.72

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 3 - Park and Healdsburg Avenue
2026-H-LLAD 24 4/13/2026
Item 7.a
558 of 786
2026-27
Estimated Annual Reserve Fund on July 1 (Start of FY)* $53,215.04 Estimated Long Term Capital Reserve Fund on July 1 (Start of FY)* $74,445.73 Estimated Annual Revenue $96,440.40
Estimated Long Term Capital Reserve Revenue $6,600.00
Estimated Community Services Fund Contribution for Special Benefits $7,023.23 Estimated Interest Earned $400.00
Total Estimated Funds Available $238,124.40
Estimated Annual Expenditures $108,913.63
Estimated Long Term Capital Expenditures $0.00
Estimated Annual Reserve Balance on June 30 (End of FY) $48,165.04 As a percent of Annual Operating Expenses (Goal is 50%) 50% Estimated Long Term Capital Reserve Balance on June 30 (End of FY) $81,045.73 * For FY 2026-27, $20,000 of excess Annual Reserve Funds were transferred to the Long Term Capital Reserve Fund.

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 3 - Park and Healdsburg Avenue
Summary of Fund Balance
2026-H-LLAD 25 4/13/2026
Item 7.a
559 of 786
Budget Budget
2025-26 2026-27
Landscaping
City Staff Salaries and Benefits $4,288.00 $4,874.22
Insurance $141.00 $150.00
Contract/Professional Services $0.00 $0.00
Repairs and Maintenance $450.00 $0.00
Rentals and Leases (Previously Equipment and Supplies) $0.00 $0.00 Long Term Capital Reserve
Contribution towards Future Projects $1,200.00 $1,200.00 Current Year Projects
Zone 4 Projects $0.00 $0.00
Utility Costs
Utility Services (Includes both Water and Electric) $0.00 $0.00 County Fee $0.00 $0.00
Subtotal $6,079.00 $6,224.22
Assessment Engineering (Coastland) $346.69 $356.44
City Administration (including audit) $676.00 $533.00
Contingency $201.99 $187.14
Total Expenses $7,303.68 $7,300.80
Less Annual Reserve Fund Expenditures $0.00 $0.00
Less Long Term Capital Reserve Fund Expenditures $0.00 $0.00 Total Costs $7,303.68 $7,300.80
Total Revenue $7,303.68 $7,300.80
Total Equivalent Single Family Dwelling Units (ESD) 24.0 24.0 Proposed Fiscal Year Assessment per ESD $304.32 $304.20 Maximum Annual Assessment per ESD
for Zone 4, FY 2025-26 with allowed CPI increase of: 2.40% $304.40 Current Maximum Annual Assessment per ESD
for Zone 4, FY 2026-27 with allowed CPI increase of: 3.00% $313.53

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 4 - Senior Housing
2026-H-LLAD 26 4/13/2026
Item 7.a
560 of 786
2026-27
Estimated Annual Reserve Fund on July 1 (Start of FY) $2,940.62 Estimated Long Term Capital Reserve Fund on July 1 (Start of FY) $4,736.00 Estimated Annual Revenue $6,100.80
Estimated Long Term Capital Reserve Revenue $1,200.00

Estimated Interest Earned $100.00
Total Estimated Funds Available $15,077.42
Estimated Annual Expenditures $6,100.80
Estimated Long Term Capital Expenditures $0.00
Estimated Annual Reserve Balance on June 30 (End of FY) $3,040.62 As a percent of Annual Operating Expenses (Goal is 50%) 50% Estimated Long Term Capital Reserve Balance on June 30 (End of FY) $5,936.00 Summary of Fund Balance

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 4 - Senior Housing
* For FY 2026-27, $1,330 of Long-Term Capital Reserves were transferred to Annual Reserves to maintain the City policy minimum of keeping 50% of budget in Annual Reserves. 2026-H-LLAD 27 4/13/2026
Item 7.a
561 of 786
Budget Budget
2025-26 2026-27
Landscaping
City Staff Salaries and Benefits $4,290.00 $4,875.00
Insurance $141.00 $150.00
Contract/Professional Services $6,000.00 $5,700.00
Repairs and Maintenance $1,000.00 $650.00
Rentals and Leases (Previously Equipment and Supplies) $0.00 $0.00 Long Term Capital Reserve
Contribution towards Future Projects $5,400.00 $5,400.00 Current Year Projects
Zone 5 Projects $2,000.00 $0.00
Utility Costs
Utility Services (Includes both Water and Electric) $6,000.00 $8,000.00 County Fee $0.00 $0.00
Subtotal $24,831.00 $24,775.00
Assessment Engineering (Coastland) $1,177.18 $1,305.43
City Administration (including audit) $1,431.00 $978.00 Contingency $2,479.42 $2,476.65
Total Expenses $29,918.60 $29,535.08
Less Annual Reserve Fund Expenditures $6,505.00 $6,120.00 Less Long Term Capital Reserve Fund Expenditures $0.00 $0.00 Total Costs $23,413.60 $23,415.08
Total Revenue $23,413.60 $23,415.08
Total Equivalent Single Family Dwelling Units (ESD) 37.0 37.0 Proposed Fiscal Year Assessment per ESD $632.80 $632.84 Maximum Annual Assessment per ESD
for Zone 5, FY 2025-26 with allowed CPI increase of: 2.40% $970.40 Current Maximum Annual Assessment per ESD
for Zone 5, FY 2026-27 with allowed CPI increase of: 3.00% $999.51 Zone 5 - Sonata (Includes Grant Street Village)

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
2026-H-LLAD 28 4/13/2026
Item 7.a
562 of 786
2026-27
Estimated Annual Reserve Fund on July 1 (Start of FY)* $18,057.49 Estimated Long Term Capital Reserve Fund on July 1 (Start of FY)* $39,540.00 Estimated Annual Revenue $18,015.08
Estimated Long Term Capital Reserve Revenue $5,400.00
Estimated Interest Earned $150.00
Total Estimated Funds Available $81,162.57
Estimated Annual Expenditures $24,135.08
Estimated Long Term Capital Expenditures $0.00
Estimated Annual Reserve Balance on June 30 (End of FY) $12,087.49 As a percent of Annual Operating Expenses (Goal is 50%) 50% Estimated Long Term Capital Reserve Balance on June 30 (End of FY) $44,940.00 * For FY 2026-27, $3,500 of excess Annual Reserve Funds were transferred to the Long Term Capital Reserve Fund.

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 5 - Sonata (Includes Grant Street Village)
Summary of Fund Balance
2026-H-LLAD 29 4/13/2026
Item 7.a
563 of 786
Budget Budget
2025-26 2026-27
Landscaping
City Staff Salaries and Benefits $4,290.00 $4,875.00
Insurance $141.00 $150.00
Contract/Professional Services $11,791.00 $10,300.00
Repairs and Maintenance $1,200.00 $1,200.00
Rentals and Leases (Previously Equipment and Supplies) $0.00 $0.00 Long Term Capital Reserve
Contribution towards Future Projects $4,000.00 $4,000.00 Current Year Projects
Zone 6 Projects $4,200.00 $0.00
Utility Costs
Utility Services (Includes both Water and Electric) $4,250.00 $4,830.00 County Fee $0.00 $0.00
Subtotal $29,872.00 $25,355.00
Assessment Engineering (Coastland) $1,451.41 $1,440.57
City Administration (including audit) $1,584.00 $1,105.00 Contingency $1,491.51 $1,266.47
Total Expenses $34,398.92 $29,167.04
Community Services Fund contribution for Special Benefits $11,949.00 $10,142.00 Less Contribution from Annual Reserve Funds $2,870.00 $0.00 Less Contribution from Long Term Capital Reserve Funds $0.00 $0.00 Total Costs $19,579.92 $19,025.04
Total Revenue $19,579.92 $19,025.04
Total Equivalent Single Family Dwelling Units (ESD) 34.00 34.00 Proposed Fiscal Year Assessment per ESD $575.88 $559.56 Maximum Annual Assessment per ESD
For Zone 6, FY 2025-26 with allowed CPI increase of: 2.40% $942.58 Current Maximum Annual Assessment per ESD
For Zone 6, FY 2026-27 with allowed CPI increase of: 3.00% $970.86

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 6 - Sorrento Square
2026-H-LLAD 30 4/13/2026
Item 7.a
564 of 786
2026-27
Estimated Annual Reserve Fund on July 1 (Start of FY)* $12,478.55 Estimated Long Term Capital Reserve Fund on July 1 (Start of FY)* $75,841.00 Estimated Annual Revenue $15,025.04
Estimated Long Term Capital Reserve Revenue $4,000.00
Est. Community Services Fund Contribution for Special Benefits $10,142.00 Estimated Interest Earned $150.00
Total Estimated Funds Available $117,636.59
Estimated Annual Expenditures $25,167.04
Estimated Long Term Capital Expenditures $0.00
Estimated Annual Reserve Balance on June 30 (End of FY) $12,628.55 As a percent of Annual Operating Expenses (Goal is 50%) 50% Estimated Long Term Capital Reserve Balance on June 30 (End of FY) $79,841.00 * For FY 2026-27, $9,900 of excess Annual Reserve Funds were transferred to the Long Term Capital Reserve Fund.

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 6 - Sorrento Square
Summary of Fund Balance

CITY OF HEALDSBURG
2026-H-LLAD 31 4/13/2026
Item 7.a
565 of 786
Budget Budget
FY 2025-26 FY 2026-27
Street Lighting
Maintenance $4,054.00 $4,054.00
Street Light Knockdown Reserve $2,000.00 $2,000.00
Landscaping
City Staff Salaries and Benefits $4,278.00 $4,875.00
Insurance $141.00 $150.00
Contract/Professional Services $32,200.00 $31,300.00
Repairs and Maintenance $1,000.00 $1,700.00
Rentals and Leases (Previously Equipment and Supplies) $0.00 $0.00 Long Term Capital Reserve
Silva Cells, Raingardens, Landscaping, Street Light
Luminaire and Irrigation $88,759.50 $88,759.50
Current Year Projects
Zone 7 Projects $0.00 $0.00
Utility Costs
Utility Services (Includes both Water and Electric) $3,955.00 $5,000.00 County Fee $0.00 $0.00
Subtotal $137,887.50 $137,838.50
Assessment Engineering (Coastland) $3,128.49 $3,204.98
City Administration (including audit) $1,000.00 $890.00 Contingency $13,572.27 $13,779.98
Total Expenses $155,588.26 $155,713.46
Less Contribution from Annual Reserve Funds $0.00 $125.20 Less Street Light Knockdown Reserve Expense $0.00 $0.00 Less Long-Term Capital Reserve Expense $0.00 $0.00
Total Costs $155,588.26 $155,588.26
Total Revenue $155,588.26 $155,588.26
Total Estimated Parcel Acreage 7.40 7.40
Estimated Annual Assessment per Acre $21,025.44 $21,025.44 Maximum Annual Assessment per Acre
For Zone 7, FY 2025-26 with allowed CPI increase of: 2.40% $21,301.74 Current Maximum Annual Assessment per Acre
For Zone 7, FY 2026-27 with allowed CPI increase of: 3.00% $21,940.79

CITY OF HEALDSBURG

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 7 - Mill District
2026-H-LLAD 32 4/13/2026
Item 7.a
566 of 786
2026-27
Estimated Annual Reserve Fund on July 1 (Start of FY)* $32,262.36 Estimated Long Term Capital Reserve Fund on July 1 (Start of FY)* $262,708.88 Estimated Street Light Knockdown Reserve on July 1 (Start of FY) $4,500.00 Estimated Annual Revenue $64,828.76
Estimated Long Term Capital Reserve Revenue $88,759.50
Estimated Street Light Knockdown Reserve Revenue $2,000.00 Estimated Interest Earned $400.00
Total Estimated Funds Available $455,459.50
Estimated Annual Expenditures $64,953.96
Estimated Long Term Capital Reserve Expenditures $0.00
Estimated Street Light Knockdown Reserve Expenditures $0.00 Estimated Annual Reserve Balance on June 30 (End of FY) $32,537.16 As a percent of Annual Operating Expenses (Goal is 50%) 50% Estimated Long Term Capital Reserve Balance on June 30 (End of FY) $351,468.3800 Est. Street Light Knockdown Reserve Balance on June 30 (End of FY) $6,500.00 * For FY 2026-27, $63,000 of excess Annual Reserve Funds were transferred to the Long Term Capital Reserve Fund.

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT
FY 2026-27 Budget
Zone 7 - Mill District
Summary of Fund Balance

CITY OF HEALDSBURG
2026-H-LLAD 33 4/13/2026
Item 7.a
567 of 786
34 PART C
FY 2026-27 ASSESSMENT ROLL
As described in Part B, the total proposed Assessment District FY 2026-27 revenue of $422,091.66 consists of:
$105,643.68 From Zone 1
$8,078.40 From Zone 2
$103,040.40 From Zone 3
$7,300.80 From Zone 4
$23,415.08 From Zone 5
$19,025.04 From Zone 6
$155,588.26 From Zone 7
The individual assessment per parcel is listed in the Assessment Roll shown in the following pages. The lines and dimensions of each parcel are shown on the maps in the office of the County Assessor of the County of Sonoma.

Item 7.a
568 of 786
Item 7.a
569 of 786
Item 7.a
570 of 786
Item 7.a
571 of 786
Item 7.a
572 of 786
Item 7.a
573 of 786
Item 7.a
574 of 786
Item 7.a
575 of 786
Item 7.a
576 of 786
Item 7.a
577 of 786
Item 7.a
578 of 786
Item 7.a
579 of 786
Item 7.a
580 of 786
Item 7.a
581 of 786
Item 7.a
582 of 786
Item 7.a
583 of 786
Item 7.a
584 of 786
Item 7.a
585 of 786
Item 7.a
586 of 786
53 PART D

METHOD OF APPORTIONMENT OF ASSESSMENT
Special and General Benefits
Each parcel within each of the zones of the Assessment District receives a distinct special benefit from improvements and maintenance thereof as discussed below.

Zone 1 – Parkland Hills Subdivision (Including Quarry Ridge) Zone 1 includes the maintenance of the landscaping, weed abatement and re-vegetation of various areas within the Parkland Hills Subdivision boundary, which includes the Quarry Ridge subdivision. The landscaping is at the entrance to Parkland Hills and along Parkland Farms Boulevard including the entrance median, along Saddle Draw, a portion of Bridle Path near Palomino Court, and a portion of Canyon Run south of Parkland Farms Boulevard. Weed abatement is done within the northwesterly area of this development including the detention basin area, and a central area south of Parkland Farms Boulevard. Re-vegetation and weed abatement are done along the Foss Creek area entirely within the subdivision.

The parcels within this zone receive a direct special benefit from the landscaping, weed abatement, creek re-vegetation and the maintenance thereof which include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, improved air quality from additional vegetation, fire safety from management of weeds and opportunity for recreation and dog walking in the open areas. The Zone 1 maintenance items have been determined to confer no general benefits to the community at large.

Zone 2 – Healdsburg Estates and River’s Landing Subdivisions Zone 2 consists of weed abatement along Paul Witke Drive. The parcels within this zone receive a direct special benefit from the weed abatement which includes enhanced fire safety from management of weeds. The Zone 2 maintenance items have been determined to confer no general benefits to the community at large.

Zone 3 – Barbieri Brothers Park and Healdsburg Avenue Frontage Landscaping Zone 3 includes the maintenance of Barbieri Brothers Park, located within the Parkland Hills Subdivision, and the frontage landscaping along Healdsburg Avenue within Area A. Barbieri Brothers Park was designated as mitigation for park area within North Healdsburg Avenue Specific Plan Area A Assessment District, indicating that all parcels within the boundary of Area A have been determined to receive a special benefit from this park.

The special benefits to each parcel in Zone 3 provided by Barbieri Brothers Park and frontage landscaping along Healdsburg Avenue include the readily accessible opportunity for recreation and enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood and improved air quality from additional vegetation. The Item 7.a
587 of 786
54 Zone 3 benefits within this assessment district have been determined to confer no general benefits to the community outside of Area A.

There are a number of parcels within the Area A boundary that have not yet been annexed into Zone 3. Because these parcels receive a special benefit for the landscaping and the park but do not contribute to its maintenance, the City contributes Community Services Funds to cover what would be the combined annual assessment of these parcels. Consequently, every parcel within Zone 3 pays only for the proportional special benefit conferred upon that parcel.

Zone 4 – Senior Housing
Zone 4 includes the maintenance of landscaping along Parkland Farms Boulevard. There is a single parcel in this zone that receives a direct special benefit from the landscaping maintenance.

The special benefit to this parcel, provided by this area and maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood and improved air quality from additional vegetation. The Zone 4 benefits within this assessment district have been determined to confer no general benefits to the community at large.

Zone 5 – Sonata Subdivision (including Grant Street Village) Zone 5 includes the maintenance associated with the trail along Foss Creek, the landscaping along Larkspur Drive within Grant Street Village and a small pocket park at Marigold Way and Healdsburg Avenue. The parcels within this zone receive a direct special benefit from the landscaping and maintenance of these areas.

The special benefits to each parcel in Zone 5 provided by these items and the maintenance thereof include enhanced desirability of properties through association with the improvements, improved aesthetic appeal of the neighborhood, improved air quality from additional vegetation, the opportunity for recreation and dog walking. The Foss Creek trail and the small pocket park have been determined to be too small to attract residents from outside of this subdivision. The Zone 5 maintenance items have been determined to confer no general benefits to the community at large.

Zone 6 – Sorrento Square Subdivision
Zone 6 includes the maintenance, lighting and related costs of back-on street landscaping along the portion of Healdsburg Avenue fronting this subdivision along with maintenance costs of a small pocket park within the subdivision along Monte Vista Avenue. Landscape maintenance in the pocket park includes the maintenance of tables and benches, a drinking fountain (including water costs), a concrete retaining wall and sidewalks within the pocket park. The parcels within this zone receive a direct special benefit from the landscaping, lighting and maintenance of these areas.

The special benefit to each parcel in Zone 6 provided by the landscaping and park maintenance thereof include enhanced desirability of properties through association with the improvements, Item 7.a
588 of 786
55 improved aesthetic appeal of the neighborhood, improved air quality from additional vegetation and the opportunity for recreation. The lights within this subdivision are spaced per adopted City standards, thereby providing the specific benefits of safety for vehicular traffic and pedestrian travel at night and safety lighting of the neighborhood in general.

The pocket park is very small and provides few park amenities, however it does provide special benefit to the Zone 6 parcels. It has been determined that residential parcels outside of Zone 6, within the same walking distance to the pocket park as the farthest Zone 6 parcel, also benefit from this pocket park. Because these parcels receive a special benefit from the park but are not within Zone 6 and do not contribute to its maintenance, the City contributes Community Services Funds to cover the combined special benefit value received by these parcels.

Consequently, every parcel within Zone 6 pays only for the proportional special benefit conferred upon that parcel. The pocket park has been determined to confer no general benefits to the community at large because of its small size and limited amenities.

Zone 7 – Mill District
Zone 7 includes the maintenance of street lighting, landscaping, and storm water treatment facilities associated with the landscaping (Silva cells and rain garden units) in the public right-ofway fronting Healdsburg Avenue, Saw Mill Circle, Branch Lane and South Street.

The parcels within this zone receive a direct special benefit from the street lighting, landscaping, and stormwater treatment facilities and the maintenance thereof. For street landscaping, each parcel within each zone receives a special benefit from the pleasing aesthetics of the landscaping, improved air quality from additional plant life and increased property value. Street lighting increases property security and safety of pedestrians and vehicular traffic at night. Stormwater treatment facilities associated with landscaping provide the ability for this development to meet required water quality standards due to maintenance of storm water treatment facilities. These assessed improvements also make these areas more desirable for future businesses, directly benefiting the property values in this zone.

The Zone 7 maintenance items have been determined to confer no general benefits to the community at large.

Apportionment of Assessments by ESD
The following is a brief description of the manner that the annual assessment has been apportioned to each parcel in Zones 1, 2, 3, 4, 5, and 6 within the Assessment District.

The method of apportionment equates all parcels within Zones 1, 2, 3, 4, 5 and 6 to an Equivalent Single-Family Dwelling (ESD) unit use, or portion thereof. The subdivisions in these Zones are:

Parkland Hills Subdivision (all phases), Quarry Ridge, Healdsburg Estates, Ridgeline Subdivision, Sienna Pointe Subdivision, Fanny Hill Estates Subdivision, River’s Landing, Rosewood Creek Subdivision, Rosewood Heights Subdivision, the Senior Housing Development, Sonata (Includes Grant Street Village), and Sorrento Square. The following basic use units reflect the relative Item 7.a
589 of 786
56 benefit accruing to parcels of land within each Zone of the Healdsburg Landscaping & Lighting Assessment District depending on the type of land use and stage of development.

Use Units by Parcel Type
Parcel Type Use Units
Vacant parcel in undeveloped area 1/10 unit
Vacant parcel in developed area ½ unit
Single dwelling parcel 1 unit
Multiple dwelling unit parcels 1 unit per dwelling
Commercial parcel with no dwelling units 1 unit per business Commercial parcels with dwelling units 1 unit per business + 1 unit per dwelling unit Industrial parcel with no dwelling units 1 unit per business Industrial parcel with dwelling unit 1 unit per business + 1 unit per dwelling unit Parcels without a dwelling used exclusively
for greenbelt, open space, drainage, or
common area of any planned unit
development
0 unit
Special Benefits in Zones 3 and 6:
• Zone 3: Various parcels outside of Zone 3 but located within Area A were identified as receiving special benefit from Barbieri Brothers Park and Healdsburg Avenue frontage maintenance. These benefitting parcels outside the Zone have been attributed ESD units in the same manner as parcels within the zone. Due to the type of land use and stage of development, these parcels currently represent 33 ESDs. Those 33 ESDs were added to the total number of ESDs within Zone 3 to total the ESD’s within Area A. The ratio of these 33 ESD’s over the total ESD’s in Area A represent the ratio of special benefit to parcels outside of Zone 3. This ratio times the budget determines the Community Services Fund contribution for this zone.
• Zone 6: Various residential parcels outside of Zone 6 but located within the same walking distance as parcels within Zone 6 were found to receive special benefits due to their proximity to the pocket park. These benefitting parcels outside the zone have been attributed ESD units in the same manner as parcels within the zone. Due to the type of land use and stage of development, those parcels currently represent 34 ESDs. Those 34 ESDs were added to the total number of ESDs within Zone 6 to determine the total ESD’s benefitting from the pocket park. The ratio of these 34 ESDs over the total ESDs benefitting from the pocket park represent the ratio of special benefit to parcels outside of Zone 6. This ratio times the park maintenance portion of the budget determines the Community Services Fund contribution for this zone.

Item 7.a
590 of 786
57 For all Zones, once the determination is made of the total number of ESD units for each Zone, the total number of ESD units for each Zone shall be divided into each respective Zone’s total operation and maintenance expenses for the upcoming fiscal year, less any Community Services Fund contribution, resulting in the proposed annual assessment per (ESD) unit. The assessment per ESD for each Zone shall be multiplied by the total ESD units established/calculated for each parcel to determine the proposed total annual assessment for each parcel within each Zone.

It was determined that only Zones 3 and 6 have parcels outside of the zone that receive special benefit. As the Community Services Fund contribution from the City paysthe special benefit value for parcels outside of the zone, parcels in Zones 3 and 6 pay only for the portion of the special benefits that they receive.

Apportionment of Assessments by Parcel Size (Acreage)
Annual assessments will be apportioned to each parcel in Zone 7 according to parcel size.

The seven parcels within Zone 7 are of unequal size, with varying shapes and length of street frontage. Accordingly, the most equitable method of apportionment is to distribute the operation, maintenance and administrative costs for the assessed improvements by the size (acreage) of each parcel.

The assessment per acre shall be calculated by dividing the total annual assessment by the total number of acres within the zone.

Item 7.a
591 of 786
58 PART E
FY 2026-27 PROPERTY OWNERS LIST
The names and addresses of each of the property owners as shown on the County of Sonoma Assessor’s Tax Assessment Roll have been keyed into the special assessment number (Assessor Parcel Number) in Part C – Assessment Roll of this Engineer’s Report.

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59 PART F
FY 2026-27 ASSESSMENT DIAGRAM
Attached are the Assessment Diagrams (Maps) for the Zones within the Assessment District. The first Assessment Diagram is an overview map showing the locations of all Zones of the Assessment District. Please note the lines and dimensions of each parcel, as well as the distinctive Assessor’s Parcel Number, are shown on the Assessor's Maps for the City of Healdsburg. These Maps are available at the County of Sonoma Assessor's Office. The attached pages also provide the reference to the appropriate Assessor Books at the County of Sonoma Assessor’s Office for the respective subdivisions in each of the Zones.

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60 Zone 1
All the land lying within the Parkland Hills Subdivision filed in the Recorder’s Office of the County of Sonoma, P.M. Number 146 Book, 578, Pages 36-37.

All the land lying within the Parkland Hills Subdivision filed in the Recorder’s Office of the County of Sonoma, A.P. Numbers 091-040-062, 105; 091-040-103, 104.

All the land lying within the Parkland Hills Phase 1 filed in the Recorder’s Office of the County of Sonoma in Book 563, Pages 6-10.

All the land lying within the Parkland Hills Phase 2 filed in the Recorder’s Office of the County of Sonoma in Book 580, Pages 21-25.

All the land lying within the Parkland Hills Phase 3 filed in the Recorder’s Office of the County of Sonoma in Book 580, Pages 26-29.

All the land lying within the Parkland Hills Phase 4 filed in the Recorder’s Office of the County of Sonoma in Book 593, Pages 6-9.

All the land lying within the Parkland Hills Phase 10A filed in the Recorder’s Office of the County of Sonoma in Book 621, Pages 19-22.

All the land lying within the Parkland Hills Phase 7 & 8 filed in the Recorder’s Office of the County of Sonoma in Book 589, Pages 35-39.

All the land lying within the Quarry Ridge Subdivision filed in the Recorder’s Office of the County of Sonoma in Book 595, Pages 1-4.

All the land lying within the Parkland Hills Phase 5 filed in the Recorder’s Office of the County of Sonoma in Book 600, Pages 40-44.

All the land lying within the Parkland Hills Phase 6 filed in the Recorder’s Office of the County of Sonoma in Book 610, Pages 40-43.

All the land lying within the Parkland Hills Phase 9 filed in the Recorder’s Office of the County of Sonoma in Book 620, Pages 30-33.

All the lands lying within the Parkland Hills, Phase 10B filed in the Recorder’s Office of the County of Sonoma, in Book 659, Pages 42-45.

All the lands lying within the Parkland Hills, Parcel B filed in the Recorder’s Office of the County of Sonoma, in Book 659, Pages 46-50.

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61 Zone 2
All the land lying within the Healdsburg Estates Phase 1 filed in the Recorder’s Office of the County of Sonoma in Book 556, Pages 39-42.

All the land lying within the Healdsburg Estates Phase 2 filed in the Recorder’s Office of the County of Sonoma in Book 565, Pages 20-23.

All the land lying within the River’s Landing Subdivision filed in the Recorder’s Office of the County of Sonoma, in Book 660, Pages 22-25.

Zone 3
All the land lying within the Healdsburg Estates Phase 1 filed in the Recorder’s Office of the County of Sonoma in Book 556, Pages 39-42.

All the land lying within the Healdsburg Estates Phase 2 filed in the Recorder’s Office of the County of Sonoma in Book 565, Pages 20-23.

All the land lying within the Parkland Hills Subdivision filed in the Recorder’s Office of the County of Sonoma, P.M. Number 146 Book, 578, Pages 36-37.

All the land lying within the Parkland Hills Subdivision filed in the Recorder’s Office of the County of Sonoma, A.P. Numbers 091-040-062, 105; 091-040-103, 104.

All the land lying within the Parkland Senior Apartments Parcel filed in the Recorder’s Office of the County of Sonoma, A.P. Numbers 091-040-072.

All the land lying within the Fanny Hill Estates filed in the Recorder’s Office of the County of Sonoma, A.P. Numbers 091-050-060, 063.

All the land lying within the Parkland Hills Phase 1 filed in the Recorder’s Office of the County of Sonoma in Book 563, Pages 6-10.

All the land lying within the Parkland Hills Phase 2 filed in the Recorder’s Office of the County of Sonoma in Book 580, Pages 21-25.

All the land lying within the Parkland Hills Phase 3 filed in the Recorder’s Office of the County of Sonoma in Book 580, Pages 26-29.

All the land lying within the Parkland Hills Phase 4 filed in the Recorder’s Office of the County of Sonoma in Book 593, Pages 6-9.

All the land lying within the Parkland Hills Phase 10A filed in the Recorder’s Office of the County of Sonoma in Book 621, Pages 19-22.

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62 All the land lying within the Parkland Hills Phase 7 & 8 filed in the Recorder’s Office of the County of Sonoma in Book 589, Pages 35-39.

All the land lying within the Quarry Ridge Subdivision filed in the Recorder’s Office of the County of Sonoma in Book 595, Pages 1-4.

All the land lying within the Parkland Hills Phase 5 filed in the Recorder’s Office of the County of Sonoma in Book 600, Pages. 40-44.

All the land lying within the Parkland Hills Phase 6 filed in the Recorder’s Office of the County of Sonoma in Book 610, Pages. 40-43.

All the land lying within the Parkland Hills Phase 9 filed in the Recorder’s Office of the County of Sonoma in Book 620, Pages. 30-33.

All the land lying within the Ridge Line Subdivision Phase 1 filed in the Recorder’s Office of the County of Sonoma in Book 617, Pages. 41-44.

All the lands lying within the Sienna Pointe Subdivision filed in the Recorder’s Office of the County of Sonoma in Book 647, Pages. 38-40.

All the lands lying within the River’s Landing Subdivision filed in the Recorder’s Office of the County of Sonoma, in Book 660, Pages 22-25.

All the lands lying within the Rosewood Creek Subdivision filed in the Recorder’s Office of the County of Sonoma, in Book 660, Pages 35-38.

All the lands lying within the Parkland Hills, Phase 10B filed in the Recorder’s Office of the County of Sonoma, in Book 659, Pages 42-45.

All the lands lying within the Parkland Hills, Parcel B filed in the Recorder’s Office of the County of Sonoma, in Book 659, Pages 46-50.

All the lands lying within the Rosewood Heights Subdivision filed in the Recorder’s Office of the County of Sonoma, in Book 698, Pages 17-21.

Zone 4
All the land lying within the Parkland Senior Apartments Parcel filed in the Recorder’s Office of the County of Sonoma, A.P. Numbers 091-040-072.

Zone 5
All the land lying within Grant Street Village Phase 1 filed in the Recorder’s Office of the County of Sonoma, in Book 718 of Maps, Pages 10-15.

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63 All the land lying within the Sonata Subdivision filed in the Recorder’s Office of the County of Sonoma, in Book 758 of Maps, Pages 1-3.

Zone 6
All the land lying within Midtowne Healdsburg Subdivision (now called Sorrento Square) filed in the Recorder’s Office of the County of Sonoma, in Book 771 of Maps, Pages 44-49.

Zone 7
All the land lying within Mill District Development filed in the Recorder’s Office of the County of Sonoma, in Book 817 of Maps, Pages 32-47.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Railroad Quiet Zone Analysis
PREPARED BY: Curtis M. Bates, P.E., Principal Civil Engineer STRATEGIC INITIATIVE(S):

Infrastructure and Facilities
RECOMMENDED ACTION(S):

Adopt a Resolution authorizing the City Manager to execute a Professional Services Agreement with RailPros in the not-to-exceed amount of $148,909 to perform a quiet zone feasibility analysis and risk calculations as well as prepare documentation to issue a notice of intent and notice of establishment of a quiet zone in accordance with Federal Rail Administration requirements. This action also includes authorizing a budget amendment in the not-to-exceed amount of $148,909 to amend the Fiscal Year 2026-27 budget as shown in Exhibit A to the resolution for this item.

COMMUNITY ENGAGEMENT/OUTREACH:

No community outreach has been performed related to this proposed action to study quiet zone feasibility. Community outreach will be performed and the opportunity for public comment on this matter will occur with a subsequent city council meeting to consider establishment of a quiet zone.

BACKGROUND:

Sonoma Marin Area Rail Transit (SMART) is funded to design and construct an extension of its existing train system from the existing station site located in downtown Windsor through Healdsburg to the railroad grade crossing at Lytton Springs Road. SMART staff and its design and construction team are currently preparing preliminary improvement plans for the extension and have started field investigation work for the project. SMART staff currently anticipates that the extension project will be completed with passenger train service commencing in December 2028.

There are eight public railroad grade crossings and two private railroad grade crossings in Healdsburg as follows (from south to north):
 Front Street
 Healdsburg Avenue Roundabout
 Matheson Street
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 North Street
 Grant Street
 Dry Creek Road
 Grove Street
 Simi Winery pedestrian crossing (private)
 Boxheart Drive
 North Village Development Emergency Vehicle Access (private) The Lytton Springs Road, Bailhache Avenue, and Grant Avenue railroad grade crossings are located within the County of Sonoma Jurisdiction.

City staff have been working with SMART staff on the preliminary design including the City’s needs and requirements as part of the railroad extension project. The project schedule is now at a point where consultant assistance is required to perform the analysis and risk calculations required to establish a quiet zone.

DISCUSSION/ANALYSIS:

This is the first of several anticipated actions necessary by the City Council as part of the SMART extension to Healdsburg. As part of the SMART project, City staff anticipate the City Council will want to establish a quiet zone within the City. Other public agencies along the SMART corridor have opted to establish a quiet zone through their communities.

In general, a quiet zone is defined as a section of rail line one-half mile in length that contains one or more consecutive public railroad grade crossings within which blowing of locomotive horns is prohibited except in certain circumstances. Even in a designated quiet zone, the locomotive engineer may, and is legally obligated to, sound the train horn to provide warning if he or she has determined such action is warranted for safety purposes. Therefore, a quiet zone is not entirely quiet and could be better defined as a “no regular use of train horn” zone. A quiet zone is specific to the use of a train horn and does not include other railroad induced noises such as engine braking, engine noise, grade crossing bells and lights, or noise and vibration from rail joints.

To be eligible to designate a quiet zone, certain safety measures such as four-quadrant gate systems, medians, or channelization devices that physically separate traffic, must be installed at all railroad grade crossings. The purpose of the quiet zone study is to prepare an analysis and run risk calculations using the Federal Rail Administration calculator to determine if the railroad extension project is eligible for a quiet zone and ensure the required safety measures and designed into and constructed as part of the project. City staff anticipates the quiet zone analysis will conclude that the project will be eligible to establish a quiet zone in Healdsburg. It is the goal of City staff to work with SMART, Federal Railroad Administration (FRA), and California Public Utilities Commission (CPUC) staff to ensure the appropriate and required safety measures are constructed at each railroad grade crossing as part of the SMART project.

City staff are recommending the consulting engineering firm RailPros to perform the quiet zone analysis because RailPros has a proven track record of performing this work including recent quiet zone analysis work with the Town of Windsor. Additionally, RailPros is currently working with Item 8.a
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the County of Sonoma, to analyze the feasibility of a quiet zone from the Town of Windsor to and including the Bailhache Avenue railroad grade crossing.

Subsequent to this action, staff anticipate the following additional items will be brought to the City Council at future meetings at dates yet to be determined:
 Presentation from SMART and City staff of preliminary project design and project schedule.
 Funding agreement/memorandum of understanding between City and SMART for SMART to design and construct critical City utility infrastructure needs along the rail corridor.
 Notice of intent to create quiet zone.
 Notice of establishment of quiet zone.
 Funding agreement/memorandum of understanding between the City and SMART for maintenance and operations responsibilities for on-going costs for signage, striping, pavement legend markings, City controlled interconnected traffic signal operations, Foss Creek Pathway, and other elements at railroad grade crossings and along the rail corridor.

ENVIRONMENTAL STEWARDSHIP:

Not applicable.

ALTERNATIVES:

City Council could choose not to study implementation of a quiet zone. Should the City Council choose not to pursue establishing a quiet zone, the train engineer will regularly sound the horn at all grade crossings as required by law.

FISCAL IMPACT:

The funds required to perform an analysis and process to establish a quiet zone were not included in the Fiscal Year 2026-27 budget. Staff are proposing to amend the Fiscal Year 2026-27 adopted budget for the streets operating fund by increasing the contracted services budget by $148,909.

There are insufficient funds available in the streets fund to support the proposed additional costs, therefore staff are proposing to increase the Measure T contribution to the streets fund by $148,909. SMART has agreed to fund installation of additional safety measures required to make Healdsburg’s grade crossings quiet zone eligible as part of its extension project. Long-term signage, striping, pavement legend markings maintenance, and City controlled interconnected traffic signals at grade crossings is the City’s responsibility that will be budgeted as part of future street maintenance funds.

ENVIRONMENTAL ANALYSIS:

Entering into a contract for a feasibility analysis is an administrative activity and does not constitute a “project”, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA).

ATTACHMENT(S):

Consultant Scope of Services and Fee Schedule
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Resolution Including Exhibit A
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CITY OF HEALDSBURG
RESOLUTION NO. ___-2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG APPROVING A PROFESSIONAL SERVICES
AGREEMENT WITH RAILPROS IN THE AMOUNT OF NOTTO-EXCEED $148,909, AUTHORIZING THE CITY MANAGER

TO EXECUTE THE AGREEMENT, AND AMENDING THE
FISCAL YEAR 2026-27 BUDGET
WHEREAS, the Sonoma Marin Area Rail Transit District (SMART) has commenced the design of railway improvements in Healdsburg; and
WHEREAS, the City of Healdsburg desires to analyze the feasibility of establishing a quiet zone within Healdsburg; and
WHEREAS, a quiet zone analysis and risk calculations in accordance with Federal Rail Administration requirements are necessary during the design phase of the SMART extension project to determine what safety measures are required to be constructed throughout Healdsburg at railroad grade crossings; and
WHEREAS, the City of Healdsburg desires to enter into a professional services agreement with RailPros to perform the required quiet zone analysis and risk calculations in accordance with the scope of services provided by consultant; and

WHEREAS, staff is recommending that City Council authorize the City Manager to execute a professional service agreement with RailPros in the not-to-exceed amount of $148,909 to perform a quiet zone feasibility analysis and risk calculations as well as prepare documentation to issue a notice of intent and notice of establishment of a quiet zone in accordance with Federal Rail Administration requirements. This action also includes authorizing a budget amendment in the not-to-exceed amount of $148,909 to amend the Fiscal Year 2026-27 budget as shown in Exhibit A to this Resolution; and
WHEREAS, approving and authorizing the City Manager to sign a contract is an administrative activity and does not constitute a “project”, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA).

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg hereby:

1. Entering into a contract for a feasibility analysis is an administrative activity and does not constitute a “project”, pursuant to Section 15378(b)(4)(5) of the California Environmental Quality Act (CEQA).

2. Approves a professional services agreement between the City of Healdsburg and RailPros for quiet zone analysis not-to-exceed $148,909 for a one-year term commencing July 1, Item 8.a
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Resolution No. -2026

2026.

3. Authorizes the City Manager to execute the professional services agreement on behalf of the City.

4. Authorizes the City Manager to amend the agreement for an optional one-year extension as necessary to complete the required work.

5. Approves amending the Fiscal Year 2026-27 Budget as depicted on the attached Exhibit A.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Healdsburg this 15th day of June 2026, by the following vote:

SO ORDERED: ATTEST:
________________________________ __________________________________ J. Chris Herrod, Mayor Raina Allan, City Clerk
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Resolution No.

Exhibit A
Account Number Increase Amount Decrease Amount Description 105-8080-42301-00000 $ 148,909 Increase Transfer Out from Measure T to Streets Fund for Quiet Zone Analysis 510-1000-39001-00000 $ 148,909 Increase Transfer In from Measure T to Streets Fund for Quiet Zone Analysis 510-6162-43205-00000 $ 148,909 Increase Streets Contracted Services Expense for Quiet Zone Analysis FY 26-27 Budget Amendment
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250 Commerce
Suite 200, Irvine, CA 92602
P: (714) 734 - 8765 F: (714) 734 - 8755
www.railpros.com

HEALDSBURG, CA

QUIET ZONE FEASIBILITY STUDY AND IMPLEMENTATION

COORDINATION AND ENGINEERING SERVICES

SCOPE OF WORK
SMART is currently developing track, station, and at-grade crossing improvements for new service along a rail corridor that runs through Healdsburg, CA (City). The City intends to establish a quiet zone through crossings within City/County limits between Bailhache Avenue on the south and Lytton Springs Road on the north. SMART is currently developing roadway modification plans at the impacted crossings as part of a separate project and other crossing to the south are planned as a separate quiet zone by the County of Sonoma and Town of Windsor. The City is seeking coordination and engineering services to evaluate the feasibility and assist the City in developing and coordinating Quiet Zone documentation and notices for implementation and establishment of the Quiet Zone.

RailPros is pleased to provide the City with this proposal to provide quiet zone feasibility study and implementation services outlined below. These tasks may be implemented together or phased at the City’s discretion.

Task 1 – Quiet Zone Feasibility
The primary activities include developing a feasibility study for implementing the quiet zone for City review and for use in coordinating with key stakeholders. RailPros will start by coordinating a kick-off meeting with the City to review the project goals, obtain project information and details, and outline the approach to developing the feasibility study and other project deliverables. We will review existing documents and aerial imagery, evaluate existing site conditions, and other project details, identify potential Supplemental Safety Measures (SSMs) and Alternative Safety Measures (ASMs) for quiet zone establishment, prepare draft quiet zone calculations, and identify other potential safety enhancements or modifications that may be recommended at the crossings. These details will be presented to the City for review and feedback followed by presentation to stakeholders for their input as part of Task 2.

The anticipated scope of services includes the following tasks and activities:
• Project Management and Project Controls
• Participate in meetings and Coordination with the Project Team, City, SMART, CPUC, FRA, and other stakeholders
• Review existing project documents, including:
o Existing project documents, if any
o FRA Grade Crossing Inventories
o FRA Accident History
o Other FRA, City, Railroad data
• Data collection, site investigation and document review • Prepare Feasibility Report with findings, recommendations, and supporting documentation, for City Staff review and feedback.
o Draft Findings/Recommendation Log/Report for City Staff review and feedback  SSM/ASM options, alternatives, or recommendations
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Railroad Engineering Services
 Prepare Draft High-Level Concept Quiet Zone Calculations to confirm quiet zone Feasibility
o Prepare Draft Quiet Zone Exhibits detailing Quiet Zone Signage (developed with City input) and ASMs/SSMs (based SMART project improvements), up to 1 exhibit per crossing Task 1 Deliverables:
• Project Meeting Minutes
• Feasibility Report
o Data/Findings/Recommendations/Observations Log
o Draft SSM/ASM Recommendations/alternatives
o Draft High-level Concept Quiet Zone Calculation (up to 2 quiet zone corridor alternative scenarios)
o Crossing Concept Signage and ASM/SSM Exhibits (1 sheets for each crossing) Task 1 Meetings:
• Project Kick-off Meeting (Virtual)
• Up to 2 monthly PDT conference Meetings (Virtual)
• Regular, as needed, coordination conference calls
Task 2 – Stakeholder Coordination and Initial Quiet Zone Notices The primary activities include performing stakeholder coordination, including stakeholder site diagnostic meetings, developing minutes, developing initial Quiet Zone Notices and responding to stakeholder comments. It is anticipated that a stakeholder pre-diagnostic conference and site diagnostic meeting will be held by SMART and will include all relevant stakeholders, including the FRA.

The anticipated scope of services includes the following tasks and activities:
• Project Management and Project Controls
• Participate in meetings and Coordination with the Project Team, City, Coordinate Stakeholder review and feedback
• Participate in Stakeholder Diagnostic Meeting and Workshop and develop meeting minutes o Includes Pre-Diagnostic Workshop with stakeholders and prepare meeting minutes o Hold diagnostic meeting in the field with stakeholders o Review meeting minutes provided by stakeholders and provide feedback • Prepare Quiet Zone Notice of Intent and coordinate City and stakeholder review and feedback Includes:
o Preliminary establishment methodology
o Draft Quiet Zone calculations
o Quiet Zone exhibits detailing Quiet Zone Signage and ASMs/SSMs, up to 1 exhibit per crossing based SMART project improvements
• Coordinate comments and develop a response to stakeholder comments with City input (60-day comment period)
• *Prepare FRA ASM Application and coordinate City and Stakeholder feedback (FRA ASM Application is contingent on establishment methodology based on existing/proposed conditions Item 8.a
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Railroad Engineering Services
and may be required due to irregular crossing configuration and elements such as roundabout and pedestrian trail crossings or other features) includes:
o Development of updated Quiet Zone calculations
o Development of Updated FRA Inventory Sheets
o s
o Update Quiet Zone Exhibits, up to 1 exhibit per crossing based on SMART project improvements
• *Respond to stakeholder comments (60-day comment period, though FRA responses/approvals may exceed this)
Task 2 Deliverables:
• Diagnostic Minute comments
• Quiet Zone NOI
• NOI Response to comments
• *FRA ASM Application
• *Response to Comments
Task 2 Meetings:
• Up to 3 monthly PDT conference Meetings (Virtual)
• Up to 1 Stakeholder Pre diagnostic Conference (Virtual) • Up to 1 Stakeholder Site Diagnostic Meeting in Healdsburg • Regular, as needed, coordination conference calls
Task 3 – Pre-Establishment Site Walk Through and Quiet Zone Establishment The primary activities include performing a site walk with the FRA and other relevant stakeholders post construction and prior to the establishment of the Quiet Zone, assist in coordinating any outstanding improvements or modifications, and developing Quiet Zone Notice of Establishment documents.

The anticipated scope of services includes the following tasks and activities:
• Project Management and Project Controls
• Participate in meetings and Coordination with the Project Team, City, Coordinate and perform site walk
o Record notes and observations
o Coordinate any additional recommendations
• Develop and coordinate Quiet Zone Notice of Establishment (NOE) for City and Stakeholder review and feedback, including
o Final Quiet Zone Calculations
o Final pre and post construction FRA Inventory sheets
o Final Quiet Zone Exhibits
Task 3 Deliverables:
• Site Walk Notes and Observations
• Quiet Zone NOE (Via Certified Mail with Return Receipt Requested) Item 8.a
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Railroad Engineering Services
Task 3 Meetings:
• Up to 3 monthly PDT conference Meetings (Virtual)
• Up to 1 site walk/meeting in Healdsburg
• Regular, as needed, coordination conference calls
Assumptions

1. Total meeting, coordination and participation hours are per the fee breakdown. If additional coordination is required, or the schedule exceeds 10 months, additional scope and fee may be required to complete or continue services. Coordination with various agencies, including railroads, can be significant for this type of project and stakeholder review periods and requirements are outside of RailPros control. If additional coordination is required it can be provided with City authorization.

2. Qualification of SSMs or ASMs may be contingent upon stakeholder/FRA review and approval.

Stakeholders may recommend that additional modifications be implemented to qualify for the Quiet Zone or to address crossing safety. No design support or technical review of SMART plans and docuemntsis currently included, other than to identify and coordinate potential SSMs and/or ASMs.

3. ASM application may be required based on irregularities at the project crossings, including the roundabout and trail crossings, stakeholder recommendations or other factors. The ASM tasks are denoted with an asterisk (*) and are included as optional unless identified by the City or stakeholders as required. Other impacts, elements not noted or included herein may also be required depending on stakeholder recommendations.

4. CPUC GO 88-B and Form G documentation are anticipated to be completed by SMART and are not included in this scope of work. Coordination with the CPUC, SMART, and FRA related to these documents may be required to implement the Quiet Zone and approve the addition of Quiet Zone Signage at the crossings.

5. It is assumed that SMART will be holding pre-diagnostic conference and site diagnostic meetings that will include all relevant stakeholders and decision makers pertaining to both the CPUC and FRA processes and that City and RailPros staff will participate in these meetings and review minutes related to quiet zone elements. If additional diagnostic or related stakeholder meetings are required through the design or construction phases additional scope and fee may be required to support these efforts.

6. Up to 2 in person site visits with the Project Team (1 for diagnostic meeting, 1 for post construction site walk).

7. The City will provide copies of all existing data, plans, documentation, and any other pertinent information related to the crossings to RailPros.

8. Evaluations, reviews, findings, quiet zone calculations, exhibits, and recommendations are conceptual in nature and are subject to change.

9. Concept crossing quiet zone signage exhibits will be based on SMART design plans and/or available aerial imagery. Detailed survey, ROW engineering, utility research, subsurface investigation and other site work are not included or anticipated in this phase of work.

10. Concept exhibits and feasibility report will utilize the proposed SMART plans as a basis and the RailPros recommendations will include focus solely on SSMs and ASM for Quiet Zone compliance.

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Railroad Engineering Services
We assume that SMART has performed safety evaluations, studies, queuing analysis and that their plans meet current design standards and requirements for FRA, CPUC, CAMUTCD, address known safety concerns, and are acceptable to stakeholders. Detailed design, studies or evaluation of crossings is not included as part of this scope.

11. Other services not defined herein may be provided under a separate scope of work or an amendment approved by the City.

12. Documents, submittals, plans etc., will be submitted in electronic format, where possible, to reduce costs.

13. Meetings and coordination will be held via conference call, where possible, to reduce costs.

14. A budget for additional items is included in the fee estimate to provide for any other additional, unknown, or unidentified project needs not already included or described above, including, but not limited to, additional costs, fees, expenses, coordination, labor, or services. Additional items will be coordinated with the City prior to any performance or expenditures.

Fee
Tasks will be performed on a Time and Materials basis, billed monthly, in accordance with contract requirements. Tasks will be performed by RailPros based on the fee estimate in Attachment 1.

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Admin
Healdsburg Quiet Zone Feasibility Study and Implementation, Coordination and Engineering Services
Project
Manager
Deputy PM
Senior
Engineer
Junior
Engineer
Civil Designer
Admin
$323.44 $304.78 $279.90 $155.50 $124.40 $108.85
Task 1 Quiet Zone Feasibility
1 Quiet Zone Feasibility Subtotal 14 32 24 24 16 3 113 27,048

1.1 Project Management and Project Controls 4 4 3 11 $2,839

1.2 Coordination and Meetings 4 16 4 24 $7,290

1.3 Data Collection and Review 2 4 8 8 22 $5,349

1.4 Feasibility Report with Exhibits, Calculations, Findings and Recommendations 4 8 12 16 16 56 $11,569 Task 2 Stakeholder Coordination and Quiet Zone Notices
2 Stakeholder Coordination and Quiet Zone Notices Subtotal 38 82 56 48 24 6 254 $64,060

2.1 Project Management and Project Controls 10 10 6 26 $6,935

2.2 Coordination and Meetings 12 24 8 44 $13,435

2.3 Stakeholder Diagnostic (Prediagnostic meeting, site Diagnostic meeting and minutes)
4 24 12 8 48 $13,211

2.4 Prepare and Coordinate Quiet Zone NOI (including revised calculations and exhibits) 4 8 10 16 12 50 $10,512

2.5 Coordinate and respond to Stakeholder NOI comments 2 4 8 4 18 $4,727

2.6 *Prepare and Coordinate FRA ASM Application 4 8 10 16 12 50 $10,512

2.7 *Coordinate and respond to Stakeholder FRA ASM Application comments 2 4 8 4 18 $4,727 Task 3 Pre-Establishment Site Walk Through and Quiet Zone Establishment 3 Pre-Establishment Site Walk Through and Quiet Zone Establishment Subtotal 20 54 40 16 12 4 146 $38,539

3.1 Project Management and Project Controls 4 8 4 16 $4,167

3.2 Coordination and Meetings 12 16 8 36 $10,997

3.3 Pre-Establishment Site walk with notes, observations and recommendations list 20 20 40 $11,694

3.4 Prepare and coordinate NOE with calculations and exhibits 4 10 12 16 12 54 $11,681 5 Additional Services 48 $13,062

5.1 Additional Services 8 16 16 4 4 48 $13,062

5.1.1 Additional Services as Authorized by the City 8 16 16 4 4 48 $13,062 80 184 136 92 56 13
$ 25,875 $ 56,080 $ 38,066 $ 14,306 $ 6,966 $ 1,415
ODC's $6,200
Total $148,909
RailPros Other Direct Costs (ODC's)
Printing, Production, and Postage (including FRA submittals via certified mail) $ 1,200.00 Travel, lodging and related costs $ 5,000.00
Total $ 6,200.00
RailPros, Inc.
561 Hours $142,709
Task Descriptions
RailPros Total
Hours
RailPros Total
Cost
PM Civil/Traffic
Last Updated: 1/15/2026 Page 1 of 1 RailPros, Inc.

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CITY OF HEALDSBURG

CITY COUNCIL AGENDA STAFF REPORT
MEETING DATE: June 15, 2026
SUBJECT: Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Contract Award
PREPARED BY: Tom Campbell, Project Manager
STRATEGIC INITIATIVE(S):

Maintain and Improve Infrastructure and Facilities
Provide Resident-Driven Community Services
RECOMMENDED ACTION(S):

Adopt a Resolution conditionally awarding the contract for the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting project to Affordable Quality Painting, Inc. in an amount not-to-exceed $156,200; authorizing the City Manager to execute the contract; and authorizing the City Manager to negotiate and approve contract change orders up to 12% of the original amount.

COMMUNITY ENGAGEMENT/OUTREACH:

Staff advertised a notice inviting bids for the painting work at Abel De Luna Community Center in the Press Democrat, on the City’s website, and through correspondence to all Contractors on the City’s Qualified Bidders List and to the Local Builder’s Exchanges. The advertisement was completed in accordance with all applicable procedures and the City’s Municipal Code.

BACKGROUND:

The City of Healdsburg’s 2023 Diversity, Equity and Inclusion plan (DEI Plan) by Acosta Latino Learning Partnership includes recommendations and goals for the review, improvement, and establishment of community equity programming both within the City government and throughout the greater Healdsburg Community. Nine community events and in-depth listening sessions with 150 community members informed the DEI Plan, which recommends the development of a multicultural center to provide a space dedicated to celebrating cultural heritage and fostering a sense of belonging.

The Healthcare Foundation of Northern Sonoma County (the Foundation) led an initiative in 2024 to advance the multicultural center goal and brought together several community partners, including Corazón Healdsburg (Corazón) and Alliance Medical Center. The Foundation engaged Item 8.b
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Goring & Straja Architects and Carducci Associates, two Bay area design firms, to lead a participatory process that engaged 129 residents through surveys, eight listening sessions, and two design workshops. The resulting Multicultural Center Report (the Report) identified the existing Abel De Luna Community Center as the preferred location for a multicultural center and outlined design and programming concepts that would build upon existing resources and strengthen community connections to realize the multicultural center goal by integrating it within the existing facility.

In April 2025, City Council received a presentation about the Abel De Luna Community Center multicultural center concepts and grant funding from Sonoma County. City Council directed staff to begin integrating the concepts into the design and operation of the community center and to return with a grant agreement that would authorize receipt of the County funding. The City Council was supportive of a grant-funded project focused on the painting concept in Tier 1 of the Report’s framework. Also in April 2025, City Council held a goal setting session and included implementing the multicultural center concepts as a Fiscal Year 2025-26 goal.

In June 2025, the City Council approved a grant agreement with the County of Sonoma Department of Emergency Management in the amount of $500,000 for improvements to the Abel De Luna Community Center, including implementation of the Multicultural Center concepts identified in the Report and completion of ADA improvements such as signage with braille and site entrances and exits improvements.

In December 2025, the City Manager executed a professional services agreement with Goring & Straja Architects for the development of cost estimates for the first three tiers of the framework and a rough order of magnitude estimate for the Report's framework in its entirety.

In January 2026, the City Council approved an amendment to the Professional Services Agreement with Goring & Straja Architects for cost estimating, design, and bidding support services for the painting concepts in Tier 1 of the Reports framework, new wayfinding signage, and preparation for two new murals (the Project). The murals are to be funded, planned and implemented by Corazón with City approval under the City’s Public Art Policy.

On May 4, 2026, the City Council approved a Memorandum of Understanding with Corazón and the Foundation for fundraising, community engagement, design and implementation of the Project.

Corazón is leading community engagement efforts related to the Project; the Foundation is organizing and leading all fundraising, including engagement of a capital campaign consultant, for the Project; and the City is delivering (design, bid, and construct) the Project as approved by City Council.

Also on May 4, 2026, the City Council adopted its Fiscal Year 2026-27 Goals, which included “Develop a strategy and funding plan for implementing the vision set forth in the Healthcare Foundation’s Multicultural Center Report which is focused on the Community Center facility.

Work and funding would be implemented in collaboration with Healthcare Foundation Northern Sonoma County and Corazón Healdsburg”
DISCUSSION/ANALYSIS:

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Statement from Corazón Healdsburg Regarding the Design Approach for the Project The proposed painting and mural work is Tier 1 of the Healdsburg Multicultural Center initiative, a project years in the making and led through a partnership between Healthcare Foundation Northern Sonoma County, Corazón Healdsburg, and the City of Healdsburg. The initiative emerged from a shared vision to create a space where all Healdsburg residents, across backgrounds, cultures, and generations, feel a genuine sense of belonging and shared ownership.

The Abel de Luna Community Center was identified by the community as the ideal home for the Healdsburg Multicultural Center.

Tier 1 focuses on what community members most consistently identified as an immediate priority:
making the physical environment feel welcoming and culturally reflective. The exterior painting and mural work are designed to do exactly that, to signal, visibly and boldly, that this is a place that belongs to everyone. The design approach is rooted in the full breadth of the Healdsburg community.

Mural concepts are being developed to incorporate elements drawn from local history, agricultural heritage, cultural traditions, and symbols that carry meaning across the diverse groups who call Healdsburg home. Artists Jake Messing and Blanca Molina are bringing these elements to life in a way that reflects both the distinctiveness of individual community identities and the shared story of the city as a whole. At the conclusion of the process, community members will be invited to participate directly in painting the mural, ensuring that the finished work is not just representative of the community, but made by it.

Painting Concept
Corazón planned a series of Design & Visioning Sessions to expand upon the community engagement work for the Multicultural Center Report that they organized in 2024. The first session in March 2026 introduced this next phase of engagement and announced a nomination process for focus group participants. Corazón selected 15 individuals who represented the full diversity of Healdsburg, especially those who may not typically have access to decision-making processes.

The focus group, known as the Design Advisory Committee, met three times in March and April 2026 to provide Goring & Straja Architects with guidance on color concepts for exterior painting of the Abel De Luna Community Center. An online survey and interactive boards installed at the entrance to the Abel De Luna Community Center provided opportunities for the Healdsburg community at-large to provide feedback on color concepts.

Multicultural Center Report suggested painting the building with bright colors to add vibrancy and help with visitor wayfinding. The selected color palette is inspired by two Mexican architects, Luis Barragán and Ricardo Legorreta. Selected paint colors include:
 Rosy Blush Benjamin Moore #2086-30
 Startling Orange Benjamin Moore #2016-10
 Abstracta Benjamin Moore #322
 Purple Lotus Benjamin Moore #2072-30
 Bermuda Breeze Benjamin Moore #1345
 Iron Mountain Benjamin Moore #2134-30
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 Twilight Blue Benjamin Moore #2067-30
The painting concept uses high-contrast colors and color-coded zones (e.g. “purple courtyard”) to distinguish areas and make navigation intuitive for visitors. Benjamim Moore Aura paints will be specified. Benjamin Moore Aura is an ultra-premium, zero-VOC exterior paint known for exceptional durability and rich color depth. It utilizes Gennex colorants for long-lasting color, excellent washability and minimal, seamless touch-ups. Benjamin Moore estimates that the Community Center will not need to be repainted for another 10-15 years. The painting work will include two coats of paint over one coat of primer.

Murals
The Design Advisory Committee considered mural locations during the visioning sessions held in April and selected two mural locations at its visioning session on May 12, 2026. Mural artists Blanca Molina and Jake Messing will present their draft mural designs to the Design Advisory Committee in June 2026 and then finalize their designs prior to going through a review and approval process under the City’s Public Art Policy. Corazón anticipates that mural painting work will begin in September 2026.

Painting Contract
Staff advertised a notice inviting bids in accordance with all applicable procedures, and the City received eight bids. The lowest apparent and responsive bid was from Affordable Quality Painting, Inc. of Rancho Cordova, CA in the amount of $98,200. The other bids received ranged from the apparent second lowest bid of $111,000 to a high bid of $350,000.

Staff developed three bid alternates so that additional project scope items could be considered if the project budget allowed. The bid alternate costs from Affordable Quality Painting, Inc. Are as follows:

Bid Alternate 1 Wall Prep for Murals $18,000
Bid Alternate 2 Painting of Five Shipping Containers on Site $22,000 Bid Alternate 3 Painting of Interior Door Faces and Frames $18,000 The Affordable Quality Painting, Inc. bid was complete and timely regarding all other requirements. Affordable Quality Painting, Inc. possesses the required license(s) and is qualified to complete the project. Staff recommends that the City Council accept the base bid and all three bid alternates for a total of $156,200 awarded to Affordable Quality Painting, Inc. Staff also recommends that the City Council approve a 12% contract contingency and authorize the City Manager to execute the painting contract and related change orders.

The bidder agrees to deliver and to complete the Project within 78 calendar days from the date of issuance of notice to proceed. Staff anticipates that painting work would begin in August 2026 and be complete by November 2026. New signage, including wayfinding signage at Community Center entrances/exits and classroom signage with braille, will be installed shortly thereafter.

ENVIRONMENTAL STEWARDSHIP:

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The Project’s technical specifications specify low-VOC paints per Bay Area Air Quality Management District (BAAQMD) requirements. Under Regulation 8, Rule 3, BAAQMD limits VOC content for architectural coatings sold or used in the region to minimize ozone formation.

Strict limits are placed on flat paints and non-flat, high-gloss paints to adhere to California Air Resources Board recommendations.

ALTERNATIVES:

The City Council could choose to reject all bids and direct staff not to go forward with the Project or to rebid the Project.

FISCAL IMPACT:

The adopted budget for the Project is $500,000, funded entirely by the grant from the County of Sonoma Department of Emergency Management. The contract with Goring & Straja for cost estimating and design services totals $81,193 with a 10% contract contingency for a total authorized amount of $89,312. The remaining project budget balance is $410,688. Staff are proposing that City Council award the painting contract to Affordable Quality Painting, Inc. and approve change orders up to 12% of the original amount for a total authorized amount of $174,944.

ENVIRONMENTAL ANALYSIS:

Painting the exterior of the Abel De Luna Community Center as a result of the grant agreements is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA 6 14 CCR 15061(b). Guidelines Section 15301 (exemption for existing facilities) because the improvements consist of the maintenance and minor alteration of existing an existing public facility, involving negligible or no expansion of existing or former use.

ATTACHMENT(S):

Resolution
Bid Summary
Multicultural Center Reflected Ceiling Plan & Elevation Drawings Multicultural Center Exterior Paint Colors – Renderings Abel De Luna Community Center Multicultural Center Report Item 8.b
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CITY OF HEALDSBURG
RESOLUTION NO. -2026

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

HEALDSBURG CONDITIONALLY AWARDING THE

CONTRACT FOR THE ABEL DE LUNA COMMUNITY CENTER
MULTICULTURAL CENTER AND RESILIENCE HUB TIER 1

PAINTING PROJECT TO AFFORDABLE QUALITY PAINTING,
INC. IN AN AMOUNT NOT TO EXCEED $156,200; AND

AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
APPROVE CONTRACT CHANGE ORDERS UP TO 12% OF THE

ORIGINAL CONTRACT AMOUNT
WHEREAS, the City Council accepted the City’s Diversity, Equity, and Inclusion Plan at an implementation workshop on October 23, 2023 and said plan includes a goal of creating a multicultural center in Healdsburg and encourages community organizations to engage in implementing the plan; and
WHEREAS, in 2024, the Healthcare Foundation and Corazon Healdsburg led a grantfunded community convening and visioning process for residents of Healdsburg to explore the potential for a multicultural Community Wellness Center, and released its Multicultural Center Report (the “Report”) in January 2025; and
WHEREAS, in April 2025, the City Council received a presentation about the Abel De Luna Community Center multicultural center concepts and potential grant funding from Sonoma County, directed staff to begin integrating the concepts into the design and operation of the community center and to return with a grant agreement that would authorize receipt of the County funding; and expressed support for a grant-funded project focused on the painting and planting concepts in Tiers 1 and 2 of the Report’s framework.

WHEREAS, also in April 2025, City Council held a goal setting session and included implementing the multicultural center concepts as a proposed Fiscal Year 2025-26 goal; and WHEREAS, in June 2025, the City Council approved a grant agreement with the County of Sonoma Department of Emergency Management in the amount of $500,000 for improvements to the Abel De Luna Community Center, including implementation of the Multicultural Center concepts identified in the Report and enhancements related to the Community Center’s role as a resiliency hub during times disasters, emergency response, and recovery; and WHEREAS, the notice inviting bids for the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 painting project was advertised in accordance with applicable procedures that resulted in the City receiving eight bids; and WHEREAS, the apparent lowest bid, with a base bid of $98,200, was submitted by Affordable Quality Painting, Inc.; and
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Resolution No. ______

WHEREAS, staff has verified that Affordable Quality Painting, Inc. processes the required license(s) and is otherwise qualified to complete the project; and WHEREAS, staff has reviewed the proposal and determined that there are no irregularities; and
WHEREAS, staff recommends that the City Council accept the base bid and three bid alternates for a total of $156,200 awarded to Affordable Quality Painting, Inc. conditioned upon Affordable Quality Painting, Inc. providing all documents in satisfaction of the bid award requirements; and
WHEREAS, staff recommends that the City Council approve a 12% contract contingency and authorize the City Manager to execute the contract and related change orders not to exceed $174,944; and
WHEREAS, painting the exterior of the Abel De Luna Community Center as a result of the grant agreements is exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA 6 14 CCR 15061(b). Guidelines Section 15301 (exemption for existing facilities) because the improvements consist of the maintenance and minor alteration of existing an existing public facility, involving negligible or no expansion of existing or former use.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Healdsburg does hereby:

1. Conditionally awards the contract to Affordable Quality Painting, Inc. for the Abel De Luna Community Center Multicultural Center and Resilience Hub Tier 1 Painting Project for the base bid and three bid alternates in an amount not to exceed $156,200; and

2. Approves a 12% contract contingency in the amount of $18,744; and

3. Authorizes the City Manager to execute the contract and related change orders within the approved 12% contract contingency; and

4. Determines that improvements to the Abel de Luna Community Center are exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA CCR Title 14, Section 15301 (exemption for existing facilities) because the improvements consist of the maintenance and minor alteration of an existing public facility, involving negligible or no expansion of existing or former use.

PASSED, APPROVED AND ADOPTED by the City Council of the City of Healdsburg this 15th day of June, 2026 by the following vote:

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Resolution No. ______