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whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the Grantee agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement.
Examples of audit documentation may include, but not limited to, competitive bids, grant amendments, if any, relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks.
8. Authorized Representative: Grantee and the California State Library mutually represent that their authorized representatives have the requisite legal authority to sign on their organization’s behalf.
9. Communication: All communications from either party, including an interim check-in at any time during the grant term, shall be directed to the respective grant manager or representative of the California State Library or Grantee. For this purpose, the following contact information is provided below:
Hemet Public Library
Katherine Caines
300 E. Latham Ave.
Hemet, CA 92543
[email protected]
(951) 765-2447
California State Library
Allyson Jeffredo
900 N Street
Sacramento, CA 95814
[email protected]
916-603-6709
10. Confidentiality: Grantee will maintain as confidential any material it receives or produces that is marked Confidential or is inherently confidential or is protected by privilege. Grantee agrees to alert the State Library to this status in advance, and State Library agrees to maintain this status in conformity with the Public Records Act.
11. Contractor and Subcontractors: Nothing contained in this Grant Agreement or otherwise shall create any contractual relation between the State and any contractor or subcontractors, and no contract or subcontract shall relieve the Grantee of his or her responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the State for the acts and omissions of its DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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contractors, subcontractors, volunteers, student interns and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee’s obligation to pay its contractors and subcontractors is an independent obligation from the State’s obligation to make payments to the Grantee. As a result, the State shall have no obligation to pay or to enforce the payment of any monies to any contractor or subcontractor.
12. Copyright: Grantee owns and retains titles to any copyrights or copyrightable material from any original works that it creates within the scope of this Agreement in accordance with the federal Copyright Act. (17 U.S.C. 101, et seq.) Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to the California State Library pursuant to this section. Also, the California State Library may upload, post or transmit copyrighted material produced or purchased with grant funds on a California State Library website for public access and viewing.
13. Discharge of Grant Obligations: The Grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by California State Library. If the Grantee is a non-profit entity, the Grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to California State Library.
14. Dispute Resolution: In the event of a dispute, Grantee will discuss the problem informally with the Grant Monitor. If unresolved, the Grantee shall file a written “Notice of Dispute” with the State Library Grant Monitor within ten (10) days of discovery of the problem. Within ten (10) days of receipt, the Grant Monitor shall meet with the Grantee for purposes of resolving the dispute. Any dispute arising under the terms of this Agreement which is not disposed of within a reasonable period of time, the Grantee may bring it to the attention of the State Librarian or the designated representative. The decision of the State Librarian or designated representative shall be final. Unless otherwise instructed by the Grant Monitor, the Grantee shall continue with its responsibilities under this Agreement during any dispute.
15. Drug-free Workplace: The Grantee certifies under penalty of perjury under the laws of California, that the Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et. seq.) and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
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b. Establish a Drug-Free Awareness Program to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The Grantee’s policy of maintaining a drug-free workplace; 3) Any available counseling, rehabilitation and employee assistance programs.
4) Penalties that may be imposed upon employees for drug abuse violations.
c. Require that every employee who works on the Agreement will:
1) Receive a copy of the Grantee’ s drug-free workplace policy statement.
2) Agrees to abide by the terms of the Grantee’s statement as a condition of employment on the Agreement.
Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future state agreements if the California State Library determines that the grantee has made a false certification or violated the certification by failing to carry out the requirements as noted above.
16. Effectiveness of Agreement: This Agreement is of no force or effect until signed by both parties.
17. Entire Agreement: This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.
18. Exclusive Agreement: This is the entire Agreement between the California State Library and Grantee.
19. Executive Order N-6-22-Russia Sanctions: The Grantee shall comply with Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate grant agreements with, and to refrain from entering any new grant agreements with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Grantee advance written notice of such termination, allowing Grantee at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
20. Extension: The State Librarian or designee may extend the final deadline for good cause. The Grantee’s request for an extension of the grant period must be DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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made in writing and received by the California State Library at least 30 days prior to the final deadline.
21. Failure to Perform: The grant being utilized by the Grantee is to benefit the California Library Literacy Services. If the Grant Monitor determines the Grantee has not complied with this Agreement, the Grantee may forfeit the right to reimbursement of any grant funds not already paid by the California State Library, including, but not limited to, the ten percent (10%) withhold.
22. Federal and State Taxes: The State Library shall not:
a. Withhold Federal Insurance Contributions Act (FICA) payments from Grantee’s payments or make FICA payments on the Grantee’s behalf; or
b. Make Federal or State unemployment insurance contributions on Grantee’s behalf; or
c. Withhold Federal or State income taxes from Grantee’s payments Grantee shall pay all taxes required on payments made under this Agreement including applicable income taxes and FICA.
23. Force Majeure: Neither the California State Library nor the Grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by the California State Library or the Grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.
24. Forfeit of Grant Funds and Repayment of Funds Improperly Expended: If grant funds are not expended, or have not been expended, in accordance with this Agreement, the State Librarian or designee, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the Grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the ten percent (10%) withhold, and/or to repay to the California State Library any funds improperly expended.
25. Fringe Benefit Ineligibility: Grantee agrees that neither the Grantee nor its employees and contract personnel are eligible to participate in any employee pension, health benefit, vacation pay, sick pay or other fringe benefit plan of the State of California or the State Library.
26. Generally Accepted Accounting Principles: The Grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.
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27. Grant Monitor: The Grant Monitor’s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to the California State Library pursuant to this Agreement.
The Grant Monitor may monitor Grantee performance to ensure Grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Monitor does not have the authority to approve any deviation from or revision to the Terms and Conditions (Exhibit A) or the Procedures and Requirements unless such authority is expressly stated in the Procedures and Requirements.
28. Grantee: the government or legal entity to which a grant is awarded and which is accountable to the California State Library for the use of the funds provided. a. The grantee will make reports to the State Librarian in such form and containing such information as may be required to ensure the proper used of funds consistent with the grantee’s application and award agreement. The grantee will keep such records and afford such access as the California State Library may find necessary to assure the correctness and verification of such reports.
29. Grantee Accountability: The Grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the Grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to the California State Library, the Grantee is responsible for repayment of the funds to the California State Library.
30. Grantee Funds: It is mutually agreed that the Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete the project.
31. Independent Action: Grantee reserves the right to fulfill its obligations under this Agreement in an independent manner, at any location and at any time within the agreed-upon timeline. Grantee’s employees or contract personnel shall perform all services required by this Agreement, but their time need not be devoted solely to fulfilling obligations under this Agreement. Grantee shall furnish all equipment and materials used to meet its obligations, and complete the Project. The State Library shall not provide any personnel or other resources beyond the grant award, and is not required to provide training in connection with this Agreement.
32. Indemnification: Grantee agrees to indemnify, defend and save harmless the State of California, the California State Library and its officers, employees, and agents, from any and all claims, losses, and liabilities accruing or resulting to any and all contractors, subcontractors, suppliers, laborers and any other person, firm DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Grantee in the performance of this Agreement.
33. License to Use: The California State Library reserves a fully paid-up, royalty-free, nonexclusive, sub-licensable and irrevocable license to reproduce, publish, prepare derivative works, distribute or otherwise use, and to authorize third parties to use, any material received or maintained by Grantee in connection with this Agreement. This includes intellectual property, with or without third- party rights. All such usages will be for public library and State governmental purposes:
b. The copyright in any work developed under this grant, sub-grant, or contract under this grant or sub-grant; and
c. Any rights of copyright to which a Grantee, sub-grantee, or a contractor purchases ownership with grant support.
34. Limitation of Expenditure: Expenditure for all projects must conform to the grantee’s approved budget and with applicable State laws and regulations. The total amount paid by the California State Library to the Grantee under this agreement shall not exceed $32,539 and shall be expended/encumbered in the designated award period.
During the award period, the grantee may find that the awarded budget may need to be modified. Budget changes, requests for additional funds, or requests for reductions in award funding must be discussed with the assigned State Library Grant Monitor and a Grant Award Modification may be required to be submitted according to the instructions. Approval is by the State Librarian or their designee. Adjustments should be reported on the next financial report. Any adjustments in approved budgets must be documented and documentation retained in project accounts.
35. Lobbying: Grantee confirms that the grant funds will not be used for the purposes of lobbying or otherwise attempting to influence legislation, as those purposes are defined by the U.S. Internal Revenue Code of 1986.
36. Non-Discrimination Clause: During this grant period, the Grantee and the Grantee’s contractors, and subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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sex, age, sexual orientation, or military and veteran status. Grantee shall insure that the evaluation and treatment of contractors, employees and applicants for employment are free from such discrimination and harassment.
Additionally, Grantee, contractors, and subcontractors, if applicable, shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§ 11135-11139.5), and the regulations or standards adopted by the California State Library to implement such article.
Grantee shall permit access by representatives of the Department of Civil Rights and the California State Library upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or the California State Library shall require ascertaining compliance with this clause. Grantee, and it’s contractors, and subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Grantee shall include the non- discrimination and compliance provisions of this clause in all contracts and subcontracts to perform work under the Agreement.
37. Notices: All notices and other communications in connection with this Agreement shall be in writing, and shall be considered delivered as follows:
a. Electronic Mail (E-mail): When sent by e-mail to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
b. DocuSign (e-signature platform): When sent via DocuSign a notification will be sent to the last e-mail address of the recipient known to the party giving notice. Notice is effective upon transmission.
c. Grants Management System: When sent via / uploaded to the California State Library’s Grants Management System a notification will be sent to the last e-mail address of the recipient known to the party giving notice.
Notice is effective upon transmission.
d. Personally: When delivered personally to the recipient’s physical address as stated in this Agreement.
e. U.S. Mail: Five days after being deposited in the U.S. Mail, postage prepaid, and addressed to recipient’s address as stated in this Agreement.
38. Order of Precedence: The performance of this Agreement shall be conducted in accordance with the Terms and Conditions, Procedures and Requirements, DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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Certificate of Compliance, Project Summary, Activities Timeline, and Budget, of this Agreement, or other combination of exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”).
Grantee’s California State Library-approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
a. Grant Agreement Coversheet and any Amendments thereto b. Terms and Conditions
c. Procedures and Requirements
d. Certificate of Compliance
e. Project Summary
f. Grantee’s Application (including Budget and Activities Timeline) g. All other attachments hereto, including any that are incorporated by reference.
39. Payment:
a. The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Project Summary and Activity Timeline included in the project application. California State Library shall provide funding to the Grantee for only the work and tasks specified in the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement.
b. The Grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget and shall obtain the Grant Monitor’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application, or the approved Budget prior to performing the changed work or incurring the changed cost. If the Grantee fails to obtain such prior written approval, the State Librarian or designee, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. c. The Grantee shall request funds in accordance with the funding schedule included in this agreement.
d. Ten percent (10%) will be withheld from the Payment Request (if applicable) and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld.
e. Lodgings, Meals and Incidentals: Grantee’s eligible costs are limited to the amounts authorized in the California State Administrative Manual (see Exhibit C or contact the Grant Monitor for more information). f. Payment will be made only to the Grantee.
g. Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements.
40. Personal Jurisdiction: The Grantee consents to personal jurisdiction in the State of California for all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.
Native American Tribal grantees expressly waive tribal sovereign immunity as a defense to any and all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties.
41. Personnel Costs: Any personnel expenditures to be paid for with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for their regular job duties, including a proportionate share of any benefits to which the employee is entitled.
42. Pledge: This Agreement shall not be interpreted to create any pledge or any commitment by the State Library to make any other or further grants or contributions to Grantee, or any other person or entity in connection with the Project. It is mutually agreed that Grantee is responsible for furnishing funds beyond the grant award that may be necessary to complete outcomes or deliverables.
43. Privacy Protection: Both parties agree to protect the confidentiality of any non- public, personal information that may be contained in materials received or produced in connection with this Agreement, as required by Civil Code, section 1798, et. seq.
44. Prohibited Use: The expenditure under this program shall not be used to supplant Grantee efforts in other grant programs provided by the California State Library.
45. Public Records Act: Material maintained or used by the California State Library is considered “public record” under the Public Records Act (PRA) at Government Code, sections 6250, et. seq. This includes the Interim and Final reports, and any other written communications between the parties. Grantee agrees to ensure that all content contained in its written reports are appropriate for publication.
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Said material, along with all other reports, documentation and data collected during the term of the Agreement, will be subject to disclosure unless it qualifies for exemption under the PRA in whole or in part. Grantee agrees to alert the State Library as to a basis for exemption, if any exists.
46. Publicity Obligations: Grantee will notify the State Library of any promotional materials or publications resulting from the grant no later than five (5) days in advance of distribution, whether they are print, film, electronic, or in any other format or medium. Copies of all promotional materials will be provided to the State Library. Grantee will acknowledge the State Library’s support as noted above. Grantee agrees that the State Library may include information about this grant and its outcomes in its own annual reports, with specific reference to Grantee, and may distribute such information to third parties.
47. Records: Communications, grant related documents, data, original receipts, and invoices must be maintained by Grantee and shall be made available to the State Library upon request. Grantee agrees to maintain adequate grant program records and adequate financial records consistent with generally accepted accounting practices, and to retain all records for at least five (5) years after the end-of-term. The State Library may monitor or conduct an onsite evaluation of Grantee’s operation to ensure compliance with this Agreement, with reasonable advance notice.
48. Reduction of Waste: In the performance of this Agreement, Grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.
49. Reimbursement Limitations: Under no circumstances shall the Grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The Grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other California State Library funded program.
50. Reports and Claims: It is the responsibility of the grantee make the required reports and claims to the California State Library.
a. The grantee shall be responsible for submitting to the State Library Narrative Reports detailing progress and activities. The reports are due on the dates specified in the reporting schedule detailed in the Procedures and Requirements section.
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b. The grantee shall be responsible for submitting to the State Library Financial Reports reflecting grantee expenditure activity. The reports are d
ue on the dates specified in the reporting schedule detailed in the P
rocedures and Requirements section.
c. To obtain payment hereunder the grantee shall submit authorized claims provided by the State Library for that purpose, on each of the following mentioned dates for payment, and the California State Library agrees to reimburse the Library as soon thereafter as State fiscal procedures will permit.
d. The final 10% of the grant award (if applicable) is payable only upon approval of all final reports and receipt of claim form. Failure to provid e
ti
mely reports is a serious breach of an award recipient’s administrative d
uty under the award.
e. Payment will be provided to cover the expenditures incurred by the grantee for the project in the following manner:
o $29,285 upon execution of the agreement and submission of claim by the grantee organization.
o If applicable, second payment will be made after the submission and approval of the first reports and receipt of claim form in the amount of $3,254.
51. Self-Dealing and Arm’s Length Transactions: All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s- length transactions and not the result of, or motivated by, self-dealing on the part of the Grantee or any employee or agent of the Grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendor s
ar
e invited to compete for an entity’s business and the entity chooses the lowest o
f the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or ind
irectly, to the detriment of, and in conflict with, the public purpose for which al
l grant monies are to be expended.
52. Severability: If any part of this Agreement is found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement, but the remainder of the provisions in the Agreement will remain in full force and effect.
53. Site Visits: The Grantee shall allow the California State Library to access and conduct site visits, with reasonable notice, at which grant funds are expended and related work being performed at any time during the performance of the DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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work and for up to ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. A site visit may include, but not be limited to, monitoring the use of grant funds, provide technical assistance when needed, and to visit the State funded project.
54. Termination: The Agreement shall be subject to termination by the State Librarian or designee upon notice to the Grantee at least thirty (30) days prior to the effective date of termination. In the event this agreement is terminated, the G
rantee shall deliver to the State Librarian copies of all reports, accounting, da
ta, and materials prepared up to the date of termination. The State Librarian s
hall determine and pay the Grantee for necessary and appropriate ex
penditures and obligations up to the date of termination which have not been covered by prior installments previously paid to the Grantee. Upon such termination, the unused portion of the grant award must be returned to the California State Library within 45 days. If funding has been advanced to the Grantee, any unobligated balances, as determined by the State Librarian, shall be returned to the State Library within 45 days of the notice of termination.
55. Timeline: Time is of the essence to this Agreement. It is mutually agreed between the parties that the grant application and the timeline included therein are part of the Agreement.
56. Unused Funds: At the end-of-term Grantee agrees to return any unexpended or unaccounted for funds to the State Library, or to submit a written request for an extension of the grant period. Funds will be considered unexpended or unaccounted if they were: (1) not used for their intended purpose, or (2) used inconsistent with the terms of this Agreement.
Funds will also be considered unaccounted for, and must be returned, if the p
roposal outcomes or deliverables are materially incomplete by the end-of-term or earlier termination, as determined by the State Library in its sole discretion.
57. Waiver of Rights: California State Library shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by California State Library. No delay or omission on the part of California State Library in exercising any rights shall operate as a waiver of such right or any other r
ight. A waiver by California State Library of a provision of this Agreement shall not prejudice or constitute a waiver of California State Library’s right otherwise to demand strict compliance with that provision or any other provision of this A
greement. No prior waiver by California State Library, nor any course of dealing between California State Library and Grantee, shall constitute a waiver of any of California State Library’s rights or of any of grantee’s obligations as to DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
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any future transactions. Whenever the consent of California State Library is required under this Agreement, the granting of such consent by California State Library in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of California State Library.
58. Work Products: Grantee shall provide California State Library with copies of all final products identified in the Work Plan and Application. Grantee shall also provide the State Library with copies of all public education and advertising material produced pursuant to this Agreement.
59. Worker’s Compensation: The State of California will not provide Workers’ Compensation insurance for Grantee or Grantee’s employees or contract p
ersonnel. If Grantee hires employees to perform services required by this A
greement, Grantee shall provide Workers’ Compensation insurance for them.
The Grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the Gran tee
ag
rees to comply with such provisions before commencing the performance of the work of this Agreement.
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EXHIBIT B: CERTIFICATION of COMPLIANCE FORM
1. AUTHORIZED REPRESENTATIVE: I certify that the authorized representative named below is the legally designated representative of the Grantee for this Grant A
greement and project and is authorized to receive and expend funds in order to administer this grant program.
2. I certify that all information provided to the California State Library for review in association with this award is correct and complete to the best of my knowledge, and as the authorized representative of the Grantee, I commit to the conditions of this award, and I have the legal authority to do so.
3. I certify that any or all other participants or contractors in the grant program have agreed to the terms of the application/grant award and have entered into an agreement(s) concerning the final disposition of equipment, facilities, and materials purchased for this program from the funds awarded for the activities and services described in the attached, as approved and/or as amended in the application by the California State Librarian.
4. The authorized representative, on behalf of the Grantee, certifies that the G
rantee will comply with all applicable requirements of State and Federal laws, regulations, and policies governing this program, to include the requirements listed below in this Certification of Compliance Form.
5. The authorized representative, on behalf of the Grantee, hereby certifies to th e
California State Library, for an award of funds in the amount $32,539. This award will provide library services as set forth in the Project Application as approved and/or as amended by the California State Librarian.
6. STATEMENT OF COMPLIANCE: Grantee has, unless exempted, complied with the non-discrimination program requirements. (Gov. Code §12990 (a-f) and CCR, T
itle 2, Section 11102).
7. DRUG-FREE WORKPLACE REQUIREMENTS: Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug- free workplace by taking the following actions:
d. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is p
rohibited and specifying actions to be taken against employees for violations.
e. E
stablish a Drug-Free Awareness Program to inform employees about:
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
15.C
Hemet Public Library
California Library Literacy Services
2022-2023 CLLS22-32
P age 23 of 27
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free wo
rkplace;
3) any available counseling, rehabilitation and employee assistance p
rograms; and,
4) penalties that may be imposed upon employees for drug abuse v
iolations.
f. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statem
ent; and,
2) agree to abide by the terms of the company's statement as a c
ondition of employment on the Agreement.
F
ailure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Grantee may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Grantee has made false certification or violated the certification by failing to carry out the requirements as noted above. (Gov. Code § 8350 et. seq.)
8. CONFLICT OF INTEREST: Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the California State Library must be contacted immediately for clarification.
Current State Employees (Pub. Contract Code § 10410):
a. No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state
ag
ency, unless the employment, activity or enterprise is required as a c
ondition of regular state employment.
b. No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.
Former State Employees (Pub. Contract Code § 10411):
a. For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which h e
o
r she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the c
ontract while employed in any capacity by any state agency. b. For the twelve-month period from the date he or she left state em
ployment, no former state officer or employee may enter into a c
ontract with any state agency if he or she was employed by that state a
gency in a policy-making position in the same general subject area as th
e proposed contract within the 12-month period prior to his or her l
eaving state service.
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
15.C
Hemet Public Library
California Library Literacy Services
2022-2023 CLLS22-32
If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (Pub. Contract Code § 10420).
Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub.
Contract Code § 10430 (e)).
9. LABOR CODE/WORKERS' COMPENSATION: Grantee needs to be aware of th e
provisions which require every employer to be insured against liability for Worker's C
ompensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the p
erformance of the work of this Agreement. (Labor Code § 3700).
10. AMERICANS WITH DISABILITIES ACT: Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et. seq.)
11. RESOLUTION: A county, city, district, or other local public body must provide th e
State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.
12. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all Grantees that are not another state agency or other governmental entity.
13. DRUG FREE WORKPLACE:
a. Continue to provide a drug-free workplace by complying with the r
equirements in 2 C.F.R. part 3186 (Requirements for Drug-Free Workplace (
Financial Assistance)). In particular, the recipient must comply with drug- free workplace requirements in subpart B of 2 C.F.R. part 3186, which ad
opts the Government-wide implementation (2 C.F.R. part 182) of sections 5152-5158 of the Drug-Free Workplace Act of 1988 (P. L. 100-690, Title V, Subtitle D; 41 U.S.C. §§ 701-707).
b. This includes but is not limited to: making a good faith effort, on a c
ontinuing basis, to maintain a drug-free workplace; publishing a drug- free workplace statement; establishing a drug-free awareness program for the employees; taking actions concerning employees who are c
onvicted of violating drug statutes in the workplace.
14. ACCESSIBILITY: The organization receiving this award, as listed in the certification section below, and all program staff, will ensure all project materials will meet C
alifornia accessibility standards.
15. NON-DISCRIMINATION: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with all California non-discrimination laws.
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
15.C
Hemet Public Library
California Library Literacy Services
2022-2023 CLLS22-32
P age 25 of 27
16. ACKNOWLEDGEMENT: The organization receiving this award, as listed in the certification section below, and all program staff, agree to comply with California State Library acknowledgement requirements.
Certification
ORGANIZATION
Name: Address (official and complete):
PROJECT COORDINATOR
Name:
Email: Phone:
GRANTTEE AUTHORIZED REPRESENTATIVE
Name: Title:
Phone:
Signature: Date:
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F Email:
In Process
15.C
Hemet Public Library
California Library Literacy Services
2022-2023 CLLS22-32
Authorized Representative Signature
ORGANIZATION
Name: Address (official and complete):
AUTHROIZED REPRESENTATIVE
Signature: Date:
Printed Name of Person Signing: Title:
STATE OF CALIFORNIA
Agency Name: California State Library Address: 900 N Street, Sacramento, CA 95814 Signature: Date:
Printed Name of Person Signing: Title: California State Librarian DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F 9/21/2022
Greg Lucas
In Process
15.C
Hemet Public Library
California Library Literacy Services
2022-2023 CLLS22-32
P age 27 of 27
EXHIBIT B: STATE REIMBURSABLE TRAVEL EXPENSES
Rates are subject to change per State of California, Department of Human Resources Please Check State of California, Department of Human Resources Website for updated expenses:
http://www.calhr.ca.gov/employees/pages/travel-reimbursements.aspx Mileage:
Rate subject to change
$0.56 per mile – approved business/travel expense
Meals:
Receipts are required
$7.00 – Breakfast
$11.00 – Lunch
$23.00 – Dinner
$5.00 - Incidentals
Meals Note: Lunch can only be claimed if travel is more than 24 hours. Incidental charge may be claimed once for every 24-hour period and should cover incidental expenses, such as but not limited to, tip, baggage handling, etc.
Hotel:
Receipts are required
and MUST have a zero
balance.
$ 90.00 plus tax for all counties/cities not listed below $ 95.00 plus tax for Napa, Riverside, and Sacramento
Counties
$ 110.00 plus tax for Marin County
$ 120.00 plus tax for Los Angeles, Orange, and Ventura
Counties, and Edwards AFB. Excluding the city of Santa
Monica
$ 125.00 plus tax for Monterey and San Diego Counties
$ 140.00 plus tax for Alameda, San Mateo and Santa
Clara Counties
$ 150.00 plus tax for the City of Santa Monica
$ 250.00 plus tax for San Francisco County
Out of State: Prior authorization must be obtained, as well as three print-out hotel quotes. Actual receipt must be included with authorization and additional quotes.
Hotel Note: If the above approved reimbursable hotel rates cannot be secured, please contact your grant monitor to obtain an excess lodging form. This form must be approved prior to actual travel.
AIRLINE TICKETS:
Itinerary and receipts are
required
Actual reasonable fees pertaining to airline travel will be reimbursed. Business, First Class, or Early Bird Check-in fee is not an approved reimbursable expense.
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
15.C
24 August 2022
RE: Contractor and Grantee Compliance with Economic Sanctions Imposed in Response to Russia’s Actions in Ukraine
Dear Grantee,
You are receiving this notification because you currently have an active grant through the California State Library.
On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (EO) regarding sanctions in response to Russian aggression in Ukraine. The EO is located at https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf.
T
he EO directs all agencies and departments that are subject to the Governor’s authority to take certain immediate steps, including notifying all contractors and grantees of their obligations to comply with existing economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.
This correspondence serves as a notice under the EO that as a contractor or grantee, compliance with the economic sanctions imposed in response to Russia’s actions in Ukraine is required, including with respect to, but not limited to, the federal executive orders identified in the EO and the sanctions identified on the U.S. Department of the Treasury website (https://home.treasury.gov/policy-issues/financial-sanctions/sanctions-programs-and-country- information/ukraine-russia-related-sanctions). Failure to comply may result in the termination of contracts or grants, as applicable.
Please note that for any agreements or grants valued at $5 million or more, a separate notification will be sent outlining additional requirements specified under the EO.
Annly Roman
California State Library
900 N Street
Sacramento, CA 95814
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
15.C
CALIFORNIA STATE LIBRARY FINANCIAL CLAIM
California Library Literacy & English Acquisition Services Program 1st PAYMENT
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that this claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.
By
(Print Name) (Title)
*Legal payee name must match the payee’s federal tax return. Warrant will be made payable to payee name. Payee discrepancies in name and/or address may cause delay in payment. If you need to change payee name and/or address, please contact Fiscal Services at [email protected].
If you are not using DocuSign electronic signature to submit your claim, please complete the following:
EMAIL A SCANNED COPY:
[email protected]
MAIL ONE ORIGINAL SIGNATURE TO:
California State Library
Fiscal Office –State Grants
PO Box 942837
Sacramento, CA 94237-0001
State of California, State Library Fiscal Office
ENY: 2022 ITEM NO: 6120-213-0001, Chapter 43, Statutes of 2022 PURCHASING AUTHORITY NUMBER: CSL-6120 REPORTING STRUCTURE: 61202000 COA: 5432000 PROGRAM #: 5312
By Date
(State Library Representative)
Grant Award #: CLLS22-32 Date:
Invoice #: CLLS22-32-01 PO #:
Payee Name: City of Hemet
(Legal name of authorized agency to receive, disburse and account for funds*) Complete Address:
Street Address, City, State, Zip Code (Warrant will be mailed to this address) Amount Claimed: $29,285 Type of Payment:
Payable Upon Execution of Agreement ☒ PROGRESS
Grantee Name: Hemet Public Library ☐ FINAL
(Name on Award Letter and Agreement) ☐ IN FULL
Project Title: California Library Literacy & English
Acquisition Services Program
☐ AUGMENT
For Period From: upon execution to end of grant period
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F (Signature of the Authorized Representative)
In Process
15.C
Hemet Public Library
THE BASICS – YOUR GRANT AWARD
The following provides all the basic information about your grant and managing your grant.
Award #: CLLS22-32
Library: Hemet Public Library
Award Amount: $32,539
APPROVED ALS BUDGET
Salary and Benefits $27,688
Contract Staff $ 0
Operations $3,922
Library Literacy Materials $ 929
Small Equipment $ 0
Equipment ($5,000 or more per unit) $ 0
Subtotal $32,539
Indirect $ 0
Grant Total $32,539
Start Date: Upon execution
End Date: June 30, 2023
Please understand that it can take from eight to ten weeks following the receipt of an error free claim form before grant funds are delivered. If you have not received your payment after eight weeks, please contact your grant monitor.
CONTACT
We want your project to be successful. Please work with the program staff listed below in implementing your project:
Literacy Analyst: Allyson Jeffredo
Phone Number: (916) 603-6709
Email Address: [email protected]
Library Programs Consultant: Beverly Schwartzberg
Phone Number: (916) 701-6880
Email Address: [email protected]
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15.C
Hemet Public Library
CERTIFICATION
I hereby certify under penalty of perjury: that I am the duly authorized representative of the claimant herein; that the claim is in all respects true, correct and in accordance with law and the terms of the agreement; and that payment has not previously been received for the amount claimed herein.
The claims the indicated allowance fo r the purposes of carrying out the functions stated in its CLLS applic ation and in Sections 18880-18883 of the California Education Code.
City of Hemet Public Library, 300 E Latham Ave, Hemet, CA 92543-4222
S I G N E D D A T E
Signature - Authorized representative
Typed/Printed Name and Title of Authorized Representative Email address of authorized representative
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
15.C
Hemet Public Library
PROJECT INFORMATION:
Invoice #: CLLS22-32
Project Title: California Library Literacy Services
Grantee: Hemet Public Library
Funding Start Date: Upon execution
Term completion: June 30, 2023
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15.C
Hemet Public Library
Total Award: $32,539
PAYMENT SCHEDULE:
Libraries receive 90% of their Adult Literacy Services award upon receipt of the award letter.
Note:
Libraries have 18 months to spend their Cali fornia Library Literacy Services award funds, from July 1, 2022 in which the funds are awarded until December 30, 2023 of the following year.
Adult Literacy Services Total Allocation
Initial
Payment
$29,285 $29,285
Final
Payment
$3,254 $3,254
Total: $32,539 $32,539
REPORTING:
Libraries will b
e required to submit a mid-year financial and narrative report and a final report.
Reminder emails will be sent out beginning six weeks before the required report.
All required reporting materials will be located on the California State Library’s website. The reporting schedule is detailed below.
Mid-year Financial and Narrative Report Due January 31, 2023 Final Report Due September 30, 2023
Note:
A budget modification form will be required for all
budget changes regardless of amount.
Modification form may be submitted throughout the year but no later than May 31st.
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In Process
15.C
STATE OF CALIFORNIA – DEPARTMENT OF FINANCE
PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
Section 1 – Payee Information
NAME (This is required. Do not leave this line blank. Must match the payee’s federal tax return) BUSINESS NAME, DBA NAME or DISREGARDED SINGLE MEMBER LLC NAME (If different from above) MAILING ADDRESS (number, street, apt. or suite no.) (See instructions on Page 2)
CITY, STATE, ZIP CODE E-MAIL ADDRESS
Section 2 – Entity Type
Check one (1) box only that matches the entity type of the Payee listed in Section 1 above. (See instructions on page 2) CORPORATION (see instructions on page 2)☐ SOLE PROPRIETOR / INDIVIDUAL ☐ MEDICAL (e.g., dentistry, chiropractic, etc.)☐ SINGLE MEMBER LLC Disregarded Entity owned by an individual ☐ PARTNERSHIP
☐ ESTATE OR TRUST
☐ LEGAL (e.g., attorney services)
☐ EXEMPT (e.g., nonprofit)
☐ ALL OTHERS
Section 3 – Tax Identification Number
Enter your Tax Identification Number (TIN) in the appropriate box. The TIN must match the name given in Section 1 of this form. Do not provide more than one (1) TIN.
The TIN is a 9-digit number. Note: Payment will not be processed without a TIN. •
•
•
•
•
•
For Individuals, enter SSN.
If you are a Resident Alien, and you do not have and are not eligible to get an SSN, enter your ITIN.
Grantor Trusts (such as a Revocable Living Trust while the grantors are alive) may not have a separate FEIN. Those trusts must enter the individual grantor’s SSN.
For Sole Proprietor or Single Member LLC (disregarded entity), in which the sole member is an individual, enter SSN (ITIN if applicable) or FEIN (FTB prefers SSN).
For Single Member LLC (disregarded entity), in which the s ole member is a business entity, enter the owner entity’s FEIN. Do not use the disregarded entity’s FEIN.
For all other entities including LLC that is taxed as a corporation or partnership, estates/trusts (with FEINs), enter the entity’s FEIN.
Social Security Number (SSN) or
Individual Tax Identification Number (ITIN)
___ ___ ___ -___ ___ - ___ ___ ___ __
_
OR
Federal Employer Identification Number
(FEIN)
___ ___ - ___ ___ ___ __
_ ___ ___ ___
Section 4 – Payee Residency Status (See instructions)
☐ CALIFORNIA RESIDENT – Qualified to do business in California or maintains a permanent place of business in California. ☐ CALIFORNIA NONRESIDENT – Payments to nonresidents for services may be subject to state income tax withholding. ☐No servic
es performed in California
☐Copy of Franc
hise Tax Board waiver of state withholding is attached.
Section 5 – Certification
I hereby certify under penalty of perjury that the information provided on this document is true and correct.
Should my residency status change, I will promptly notify the state agency below.
NAME OF AUTHORIZED PAYEE REPRESENTATIVE TITLE E-MAI L ADDRESS SIG
NATURE DATE TELE
PHONE (include area code)
Section 6 – Paying State Agency
Please return completed form to:
STATE AGENCY/DEPARTMENT OFFICE UN IT/SECTION
MAI
LING ADDRESS FAX TEL
EPHONE (include area code)
CITY ST ATE ZI P CODE E-M AIL ADDRESS
Print Form
Reset Form
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F Admin/Accounting
CA
Ca. State Library
Sacramento 95814
900 N Street
[email protected]
916-603-7157
In Process
15.C
STATE OF CALIFORNIA – DEPARTMENT OF FINANCE
PAYEE DATA RECORD
(Required when receiving payment from the State of California in lieu of IRS W-9 or W-7) STD 204 (Rev. 03/2021)
GENERAL INSTRUCTIONS
Type or print the information on the Payee Data Record, STD 204 form. Sign, date, and return to the state agency/department office address shown in Section 6.
Prompt return of this fully completed form will prevent delays when processing payments.
Information provided in this form will be used by California state agencies/departments to prepare Information Returns (Form1099).
NOTE: Completion of this form is optional for Government entities, i.e. federal, state, local, and special districts.
A completed Payee Data Record, STD 204 form, is required for all payees (non-governmental entities or individuals) entering into a transaction that may lead to a payment from the state. Each state agency requires a completed, signed, and dated STD 204 on file; therefore, it is possible for you to receive this form from multiple state agencies with which you do business.
Payees who do not wish to complete the STD 204 may elect not to do business with the state. If the payee does not complete the STD 204 and the required payee data is not otherwise provided, payment may be reduced for federal and state backup withholding. Amounts reported on Information Returns (Form 1099) are in accordance with the Internal Revenue Code (IRC) and the California Revenue and Taxation Code (R&TC).
Section 1 – Payee Information
Name – Enter the name that appears on the payee's federal tax return. The name provided shall be the tax liable party and is subjec t to IRS TIN matching (when applicable).
• Sole Proprietor/Individual/Revocable Trusts – enter the name shown on your federal tax return. • Si
ngle Member Limited Liability Companies (LLCs) that is disregarded as an entity separate from its owner for federal tax purposes - enter the name of the individual or business entity that is tax liable for the business in section 1. Enter the DBA, LLC name, trade, or fictitious name under Business Name. • Note: for t
he State of California tax purposes, a Single Member LLC is not disregarded from its owner, even if they may be disregarded at the Federal level. • Partnerships, Estates/Trusts, or Corporations – enter the entity name as shown on the entity’s federal tax return. The name provided in Section 1 must match to the TIN provided in section 3. Enter any DBA, trade, or fictitious business names under Business Name.
Business Name – Enter the business name, DBA name, trade or fictitious name, or disregarded LLC name.
Mailing Address – The mailing address is the address where the payee will receive information returns. Use form STD 205, Payee Data Record Supplement to provide a remittance address if different from the mailing address for information returns, or make subsequent changes to the remittance address.
Section 2 – Entity Type
If the Payee in Section 1 is a(n)… THEN Select the Box for… Individual ● Sole Proprietorship ● Grantor (Revocable Living) Trust disregarded for federal tax purposes Sole Proprietor/Individual Limited Liability Company (LLC) owned by an individual and is disregarded for federal tax purposes Single Member LLC-owned by an individual Partnerships ● Limited Liability Partnerships (LLP) ● and, LLC treated as a Partnership Partnerships Estate ● Trust (other than disregarded Grantor Trust) Estate or Trust Corporation that is medical in nature (e.g., medical and healthcare services, physician care, nursery care, dentistry, etc. ● LLC that is to be taxed like a Corporation and is medical in nature Corporation-Medical
Corporation that is legal in nature (e.g. , services of attorneys, arbitrators, notary publics involving legal or law related matters, etc.) ● LLC that is to be taxed like a Corporation and is legal in nature Corporation-Legal
Corporation that qualifies for an Exempt status, including 501(c) 3 and domestic non-profit corporations. Corporation-Exempt Corporation that does not meet the qualifications of any of the other corporation types listed above ● LLC that is to be taxed as a Corporation and does not meet any of the other corporation types listed above Corporation-All Other
Section 3 – Tax Identification Number
The State of California requires that all parties entering into business transactions that may lead to payment(s) from the st ate provide their Taxpayer Identification Number (TIN). The TIN is required by R&TC sections 18646 and 18661 to facilitate tax com pliance enforcement activities and preparation of Form 1099 and other information returns as required by the IRC section 6109(a) and R&TC section 18662 and its regulations.
Section 4 – Payee Residency Status
Are you a California resident or nonresident?
• A corporation will be defined as a "resident" if it has a permanent place of business in California or is qualified through the Secretary of State to do business in California.
• A partnership is considered a resident partnership if it has a permanent place of business in California. •
A
n estate is a resident if the decedent was a California resident at time of death. •
A
trust is a resident if at least one trustee is a California resident. o
F
or individuals and sole proprietors, the term "resident" includes every individual who is in California for other than a temporary or transitory purpose and any individual domiciled in California who is absent for a temporary or transitory purpose. Generally, an individual who comes to California for a purpose that will extend over a long or indefinite period will be considered a resident. However, an individual who comes to perform a particular contract of short duration will be considered a nonresident.
F
or information on Nonresident Withholding, contact the Franchise Tax Board at the numbers listed below:
W
ithholding Services and Compliance Section: 1-888-792-4900 E-mail address: [email protected] F
or hearing impaired with TDD, call: 1-800-822-6268 Website:
www.ftb.ca.gov
Section 5 – Certification
Provide the name, title, email address, signature, and telephone number of individual completing this form and date completed. In the event that a SSN or ITIN is provided, the individual identified as the tax liable party must certify the form. Note: the signee may differ from the tax liable party in this situation if the signe e can provide a power of attorney documented for the individual.
Section 6 – Paying State Agency
This section must be completed by the state agency/department requesting the STD 204.
Privacy Statement
Section 7(b) of the Privacy Act of 1974 (Public Law 93-579) requires that any federal, state, or local governmental agency, which requests an individual to disclose their social security account number, shall inform that individual whether that disclosure is mandatory or voluntary, by which statutory or other authority such number is solicited, and what uses will be made of it. It is mandatory to furnish the information requested. Federal law requires that payment for which the requested information is not provided is subject to federal backup withholding and state law imposes noncompliance penalties of up to $20,000. You have the right to access records containing your personal information, such as your SSN. To exercise that right, please contact the business services unit or the accounts payable unit of the state agency(ies) with which you transact that business.
All questions should be referred to the requesting state agency listed on the bottom front of this form.
DocuSign Envelope ID: 4E61106E-F4EB-46F2-AE3E-3A25C040CC3F In ProcessPage 41 of 41
15.C
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Human Resources
Submitted by: Eddie Pust, Interim City Manager
Norma Rangel, Human Resources Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving an Amendment to the City's Classification and Compensation Plan to Include the Revised Position, Principal Engineer
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, approving an amendment to the City's Classification and Compensation Plan to include the revised position, Principal Engineer.
BACKGROUND:
The Principal Engineer position was established May 2000 and was last revised January 2018. Since the last revision date, the position’s salary range has not been closely examined. The position has received negotiated increases periodically, but these increases have not been enoug h to compensate the position at a level comparable to surrounding agencies. The position has been vacant since 2019.
With the current structure of the department, this position is right below the Public Works Director/City Engineer and oversees the City’s most responsible engineering projects. Ensuring this position is compensated accordingly is an important priority of the department to secure adequate staffing.
ANALYSIS:
It was recommended by the Public Works Department to review and potentially revise the salary range for the Administrative Assistant position. The City agreed to this recommendation. During the most recent recruitment for this position, an insufficient number of applications were received, prompting a salary survey on comparable positions. The survey revealed that the position’s current salary range is lower than surrounding agencies. It is very likely that this did not attract candidates from the last recruitment because the lower salary range is misaligned to the duties and responsibil ities of the position.
15.D
The Principal Engineer salary range is currently at HMMA Range 47 and an adjustment to Range 51 is being proposed:
• CURRENT (47): $8,576 - $10,946 monthly / $102,912 - $131,352 annually • PROPOSED (51): $9,468 - $12,084 monthly / $113,616 - $145,008 annually
This salary range adjustment is warranted based on the position’s requirements and responsibilit ies.
The successful candidate for this position will be tasked with significant responsibility over Public Works projects and will provide highly responsible engineering support to the Public Works Director/City Engineer. The remaining requirements of the position are not proposed to change as the requirements are comparable to other agencies. This action is only relating to the salary range.
DISCUSSION:
Meyers the to Pursuant -Milias-with conferred and met staff City has Act Brown (MMBA), representatives from Hemet Mid -Managers Association (HMMA). City representatives and HMMA representatives agreed upon the position, pay and benefits.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 4: Increase employee retention by training and creating a positive workplace.
FISCAL IMPACT:
There is no fiscal impact to this action. The additional funds are within the current fiscal year budget due to salary savings from the position’s vacancy.
REVIEWED BY LEGAL:
☒ Staff report ☒ Resolution
☐ Ordinance ☐ Agreement
ATTACHMENT(S):
Attachment 1: Resolution - Principal Engineer
Attachment 2: Principal Engineer Job Description
15.D
CITY OF HEMET
Hemet, California
RESOLUTION NO. 2022-XXX
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF HEMET, CALIFORNIA,
APPROVING THE REVISED JOB
DESCRIPTION FOR PRINCIPAL ENGINEER
WHEREAS, the Principal Engineer classification
was established in May 2000 and last revised in
January 2018.; and
WHEREAS, the Principal Engineer’s salary range has
not been adjusted outside of negotiated salary
increases and has fallen behind comparable
agencies, resulting in an insufficient applicant pool for the most recent recruitment.; and
WHEREAS, adjusting the Principal Engineer’s
salary range will realign the position’s pay with the
duties and responsibilities and will provide for a
wider applicant pool to fill the position.; and
WHEREAS, the filling Principal Engineer vacancy is
an important priority to secure adequate staffing.;
and
WHEREAS, Council approves the revised
classification of Principal Engineer.
NOW, THEREFORE, BE IT RESOLVED, by the City
Council of the City of Hemet, California, approves an
amendment to the City's Classification and
Compensation Plan to include Principal Engineer.
PASSED, APPROVED AND ADOPTED this 25th day
of October, 2022.
15.D
Malcolm Lilienthal, Mayor
ATTEST:
John Maier, City Clerk
State of California )
County of Riverside )
City of Hemet )
I, John Maier, City Clerk of the City of Hemet, do
hereby certify that the foregoing resolution was adopted by the Hemet City Council on the 25 th day of October, 2022, and was passed by the following vote:
AYES: Council Member:
NOES: Council Member:
ABSTAIN: Council Member:
ABSENT: Council Member:
John Maier, City Clerk
15.D
Class Code: 3125
CITY OF HEMET
PRINCIPAL ENGINEER
Date Adopted: 05/23/2000
Date Last Revised: 01/29/2018
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
Under limited supervision, manage the design and construction of the City's Capital Improvement Projects and provide engineering support to City projects.
ESSENTIAL FUNCTIONS
Essential functions, as defined under the Americans with Disabilities Act may include, but are not limited to the following characteristics, duties, responsibilities, knowledge, skills and other characteristics.
EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
Manage and monitor the design and preparation of construction plans and specifications; supervise, monitor and participate in Capital Improvement Project management; review design and preparation of plans, specifications and engineering data.
Coordinate design and construction projects with other city departments, agencies and citizens; supervise and administer public works construction projects; oversee professional services construction contracts; coordinate, evaluate and monitor construction activities by contractors and professional services from consulting firms.
Manage and monitor capital improvement budgets; assist in the preparation of grant funding requests; prepare recurring and ad hoc reports on construction projects and contracts; work with staff to communicate, discuss and achieve objectives regarding current projects.
Participate in recruitment and hiring, and schedule, assign, monitor and evaluate work of staff; provide for and/or conducts staff development; establish work methods and standards; initiate corrective and/or disciplinary action and respond to grievances and complaints according
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of modern civil engineering principles and practices; capital improvement project management; construction design, plans and specifications; contract administration; supervision principles and practices.
Skill in preparing complex technical engineering analyses and reports; supervising, motivating and evaluating staff; monitoring and administering construction projects; communicating effectively both orally and in writing; establishing and maintaining effective working relationships with other City employees and the public.
15.D
Class Code:3125
Page2of2
MINIMUM QUALIFICATIONS
PRINCIPAL ENGINEER
Bachelor's degree in civil engineering or a related field and five (5) years of progressively responsible civil engineering experience with a focus on municipal construction/design and project management, including two (2) years of supervisory experience, or an equivalent combination of education and experience.
CERTIFICATION/LICENSE AND/OR OTHER SPECIAL REQUIREMENTS Possession of, or ability to obtain, a valid and appropriate California driver's license and maintain a satisfactory driving record.
State of California Registered Civil Engineer.
Date Adopted: 05/23/2000
Date Last Revised: 01/29/2018
15.D
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Community Development
Submitted by: Eddie Pust, Interim City Manager
H. P. Kang, Community Development Director, Monique Alaniz-Flejter, Principal Planner;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving the Second Amendment to the Agreement for Services between the City of Hemet and Dudek, for the Preparation of an Environmental Impact Report (EIR) for the Proposed Stetson Corner Project Located at the Southeast Corner of Stetson and Sanderson Avenues, for a Contract Not to Exceed the Amount of $250,000 to be Paid for by the Developer, Rancho McHolland, LLC; and 2) A CEQA Document Preparation And Deposit Agreement Between The City , Dudek And Rancho McHolland, LLC For The Stetson Corner Project, and to Execute Agreement Extend the Term of the Agreement until December 31, 2022, for Final Close-out.
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Second Amendment to the Agreement for Services between the City of Hemet and Dudek, for the Preparation of an Environmental Impact Report (EIR) for the Proposed Stetson Corner Project Located at the Southeast Corner of Stetson and Sanderson Avenues, for a Contract Not to Exceed the Amount of $250,000 to be Paid for by the Developer, Rancho McHolland, LLC; and 2) A CEQA Document Preparation And Deposit Agreement Between The City, Dudek And Rancho Mcholland, LLC For The Stetson Corner Project, and to execute agreement extend the term of the Agreement until December 31, 2022, for final close-out.
BACKGROUND:
On January 14, 2020, an Agreement for Services between the City of Hemet and Dudek, for the Preparation of an Environmental Impact Report (EIR) was entered into for the Proposed Stetson Corner Project Located at the Southeast Corner of Stetson and Sanderson Avenues. The approved contract amount was $216,345.
On March 16, 202 0, the City Council declared the existence of an emergency situation and local emergency due to the worldwide spread of COVID -19. As a result of COVID -19, the Service Provider
15.E
was unable to safely complete tasks and requested to extend the term of the agre ement an additional 16 months. In accordance with Section 28 of the original agreement, the City Manager authorized approval of the amendment due to no change in the approved contract amount.
On August 11, 2021, a change order was requested by Dudek for additional work necessitated by this application involving additional analysis and staff time.
On September 21, 2021 the project was approved by the City and the work was completed. Since then, staff has been working with the applicant and the consultant to resolve change order request.
ANALYSIS:
The scope of additional work completed by Dudek is as follows:
1. Project Changes. As described in the Reallocation Letter, it was assumed that no changes to the air, greenhouse gas, and health risk assessment reports would be required:
The biological resources report, noise report, air and greenhous e gas (GHG) report, traffic study, cultural study, construction health risk assessment (HRA), operational HRA, geotechnical evaluation, and archaeological record search are considered final and completed at this time.
However, subsequent to the Realloca tion Letter, the Air Quality, and Greenhouse Gas modeling were ultimately required to be updated to address the change in Project square footage. This additional work required rerunning the modeling, and updating the air quality and greenhouse gas report as well as the EIR text.
2. Additional Alternative. The original budget and scope under the Agreement assumed three alternatives, as indicated by the excerpt from the Agreement below:
Consultant assumes up to three additional alternatives would be disc losed and evaluated in the EIR. These alternatives may include the "No Project" alternative, a reduced project alternative, and an alternative location. This scope assumes this analysis would be qualitative and not quantitative.
Based on the intent of CEQA, it is assumed that only those topics in which the project would have potentially significant impacts would be discussed under the alternatives analysis. While not expected to be necessary, any design or technical analysis needed is assumed to be provided by the Applicant.
Ultimately, the Applicant requested the addition of the “Oil Change Facility Alternative” and requested a detailed noise analysis memorandum pursuant to City requirements for such facilities.
In addition, traffic generation information was also quantified by Dudek traffic staff and disclosed in the document. See the prepared EIR Appendix P Oil Change Facility Alternative Acoustical Analysis as well as the Final EIR. This required additional work was beyond that anticipated in the original scope.
3. Response to Comments. The Final EIR efforts also exceeded the expected efforts. Specifically, the original scope stated the following:
As indicated in the Final EIR and in the Table below, a total of 72 comments were received with several extensive commen ts provided in Letter E that required technical staff responses. The response to comments efforts resulted in approximately 91 pages of response to comments efforts,
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with a need for phone calls and extra meetings to address. In addition, there were two Fin al EIR screen check iterations instead of the one that was assumed in the original scope and the final screen check review was not conducted simultaneously. Overall, the expected efforts in the response to comments were over double the anticipated efforts.
4. Appeal Services. On August 2, 2021, an appeal of the project was filed for the project, necessitating additional appeal assistance, inclusive of a review of reports and recommendations, and Dudek team/experts on-call at the public hearing (Air Quality, Transportation, and Planner).
• Dudek review of appeal materials (0.5 hrs)
• Dudek and City Staff Teleconference to discuss appeal coordination with Dudek. (0.5 hrs) • Dudek Team (Planner, Air Quality, and Transportation) Internal meeting and attended the hearing from 7 to 930 pm. (2.5 hrs/ 2.5 hrs / 3.0 hrs) • Dudek and City Staff had various follow -up calls, sending final documents, and Notice of Determination coordination over the course of a week after the hearing. (3.5 hrs)
Dudek Charges $11,455
20% City Administration Fee $2,291
Total Remaining Balance: $13,746
The applicant is in agreement with the amended charges.
DISCUSSION:
The applicant has provided the additional funds to complete the CEQA agreement and obligations. The City can then close the agreement with the Second Amendment to finalize the invoice.
Additionally, with the on -going litigation of the approval by the ap pellant, City is request a buffer of additional funds to address the future work for Dudek in providing documents and other work necessary for the legal efforts by the applicant and the City of Hemet. We have contacted the applicant and they are in agreement to terms not to exceed $250,000.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
The proposed action aligns with Council adopted objective: operate in a financially sustainable manner by identifying the work needed inside the City organization to effectively provide services to the community and ensure financial stability, and to operate in a financially sustainable manner.
FISCAL IMPACT:
There is no impact to the General Fund. The cost of contract services is paid by the developer for their specific project.
ATTACHMENT(S):
Attachment 1 Resolution_ Dudek Contract Second Amendment 2022 - 10.26.2022 Dudek - Stetson Corner - Second Amendment to Agreement CN
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Dudek - Stetson Corner - Second Amendment to Agreement CN
15.E
CITY COUNCIL RESOLUTION NO. 2022-
CITY OF HEMET
Hemet, California
RESOLUTION
A RESOLUTION OF THE
CITY COUNCIL OF THE
CITY OF HEMET,
CALIFORNIA, APPROVING
THE SECOND
AMENDMENT TO THE
AGREEMENT FOR
SERVICES BETWEEN THE
CITY OF HEMET AND
DUDEK, FOR THE
PREPARATION OF AN
ENVIRONMENTAL
IMPACT REPORT (EIR)
FOR THE PROPOSED
STETSON CORNER
PROJECT LOCATED AT
THE SOUTHEAST
CORNER OF STETSON
AND SANDERSON
AVENUES, FOR A
CONTRACT NOT TO
EXCEED THE AMOUNT OF
$230,091 TO BE PAID FOR
BY THE DEVELOPER,
RANCHO MCHOLLAND,
LLC; AND 2) A CEQA
DOCUMENT
PREPARATION AND
DEPOSIT AGREEMENT
BETWEEN THE CITY,
DUDEK AND RANCHO
MCHOLLAND, LLCFOR
THE STETSON CORNER
PROJECT, AND TO
EXECUTE AGREEMENT
EXTEND THE TERM OF
THE AGREEMENT UNTIL
DECEMBER 31, 2022 FOR
FINAL CLOSE-OUT.
15.E
CITY COUNCIL RESOLUTION NO. 2022-
The City Council of the City of Hemet, California
(hereafter referred to as the “City Council”) does
resolve as follows:
WHEREAS, On January 14, 2020 an
Agreement for Services between the City of Hemet
and Dudek, for the Preparation of an Environmental
Impact Report (EIR) was entered into for the
Proposed Stetson Corner Project Located at the
Southeast Corner of Stetson and Sanderson
Avenues. Section 4 of the original Agreement
[Compensation and Method of Payment] and Exhibit
“B” [Compensation] provided that the total not to
exceed amount was two hundred and sixteen
thousand three hundred and forty-five dollars
($216,345.00).
WHEREAS, On March 16, 2020, the City
Council declared the existence of an emergency
situation and local emergency due to the worldwide
spread of COVID-19. As a result of COVID-19, the
Service Provider was unable to safely complete tasks
and requested to extend the term of the agreement an
additional 16 months. In accordance with Section 28
of the original agreement, the City Manager
authorized approval of the amendment due to no
change in the approved contract amount.
WHEREAS, On August 11, 2021 a change
order was requested by Dudek for additional work
necessitated by this application involving additional
analysis and staff time.
WHEREAS, this Second Amendment amends
Section 4 [Compensation and Method of Payment]
and Exhibit “B” [Compensation] to provide that the
total not to exceed amount is two hundred and thirty
thousand ninety-one dollars ($230,091.00) through
the end of the term.
WHEREAS, this Second Amendment amends
Section 1 [Term of Agreement] to provide that the term
of the Agreement is through December 31, 2022.
15.E
CITY COUNCIL RESOLUTION NO. 2022-
NOW, THEREFORE, THE CITY COUNCIL OF
THE CITY OF HEMET DOES HEREBY FIND AND
RESOLVE AS FOLLOWS:
SECTION 1. Incorporation of Recitals, The
City Council of the City of Hemet finds and
determines that the above referenced recitals are true
and correct and the material to this Resolution.
SECTION 2. City Council Actions.
a) The City Manager, or his designee,
is authorized and directed to utilize
the funds allocated in the
Community Development (Planning
Division) CEQA contract budget.
b) The City Manager, or his designee,
is authorized and direct to execute
the amended Agreement for
Services between the City of Hemet
and Dudek, with the contract pricing
for the term of the agreement to a
not to exceed total of two hundred
thousand dollars ($230,091.00) and
authorize the City Manager to
execute the Agreement with Dudek,
c) The City Manager, or his designee,
is authorized and directed to
execute any purchase orders,
agreements, or other documents
necessary to effectuate the contract
in an amount not to exceed two
hundred thousand dollars
$230,091.00) in aggregate, so long
as such purchase orders,
agreements, or other documents
are in a form approved by the City
Attorney.
PASSED, APPROVED AND ADOPTED this
___ day of ____________, 2022.
15.E
CITY COUNCIL RESOLUTION NO. 2022-
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Paul Meier, City Clerk
15.E
CITY COUNCIL RESOLUTION NO. 2022-
State of California )
County of Riverside )
City of Hemet )
I, John Paul Meier, City Clerk of the City of
Hemet, do hereby certify that the foregoing resolution
was adopted by the Hemet City Council on the _____
day of ____________, 2022, and was passed by the
following vote:
AYES: Council Members:
NOES: Council Member:
ABSTAIN: Council Member:
ABSENT: Council Member:
_________________________________
John Paul Meier, City Clerk
15.E
15.E
SECOND AMENDMENT TO AGREEMENT FOR
AGREEMENT FOR DESIGN PROFESSIONAL
SERVICES
by and between
the
CITY OF HEMET
and
DUDEK
Dated October 28, 2022
15.E
S
ECOND AMENDMENT TO AGREEMENT FOR DESIGN PROFESSIONAL
SERVICES
This Second Amendment to Ag reement for Design Professional Services (“Second Amendment”), which is dated for reference as indicated on the cover page, is hereby entered into by and between the CITY OF HEMET, a California municipal corporation (“City”), and Dudek , a California Corporation (“Service Provider”). City and Service Provider are somet imes hereinafter individually referred to as “ Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. The Parties entered into an Ag reement for Design Profes sional Services on January 14, 2020 (“Agreement”). The Agreement provides that Service Provider will provide environmental design professional services.
B. On March 16, 2020, the City Council declared the existence of an emergency situation and local emergency due to the worldwide spread of COVID-1 9.
C. As a result of COVIC-1 9, Service Provider is unable to safely complete tasks as outlined in Exhibit “A” [Scope of Services] of the A greement.
D. The Parties desire to extend the Term of Agreement as a res ult of the COVID-19 pandemic.
E. Section 1 of the Agreement [Term of Agreement] prov ides that the Term of the Agreement is for 14 months commencing on the date first ascribed, Januar y 14, 2020.
F. The First Amendment amended Section 1 [Term of Agr eement] to provide that the term of the Agr eement shall be for 16 m onths commencing on the date first ascribed, January 14, 2020.
G. The First Amendm ent amended Section 1 [Term of Agreement] to prov ide that the term of the Agr eement shall be for 16 m onths commencing on the date first ascribed, January 14, 2020.
H. This Second Amendment amends Section 1 [Term of Agreem ent] to provide that the term of the Agreement is through December 31, 2022.
I. Section 4 of the Agreement [Compensation and Method of Payment] and Exhibit “B” [Compensation] provided that the total not to exceed amount is two hundred and sixteen thousand three hundred and forty-five dollars ($216,345.00).
J. This Second Amendment amends Section 4 [Compensation and Method of Payment] and Exhibit “B” [Compensation] to provide that the total not to exceed amount is two hundred and fifty thousand dollars ($ 250,000.00).
15.E
2 OPER ATIVE PROVISIO NS
N
OW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:
1. A MENDMENT . The Agreement is hereby modified and amended as follows:
1.1 [T ERM OF AGREEMENT ]. Section 1 of the Agreement is hereby amended as follows:
Subject to the provisions of Section 20 “Termination of Agreement” of this Agreement, the Term of this Agreement is until December 31, 2022 (“Term”)
1.2 [COMPENSATION AND METHOD OF PAYMENT] Section 4(a)
and Exhibit “B” of the Agreement is hereby amended as follow:
Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed two hundred and fifty thousand dollars ($250,000.00) , unless additional com pensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.
2. GENERAL PROVISIONS.
2.1 Remainder Uncha nged. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the parties.
2.2 Integration. This Second Amendment consists of pages 1 through 3 inclusive, which constitute the entire understanding and agreement of the P arties and supersedes all negotiations or previous agreements between the P arties with respect to all or any part of the transaction discussed in this Second Amendment.
2.3 Effective Date . This Second Amendment shall not become effective until the date it has been executed by the appropriate authorities of the City and Service Provider.
2.4 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment.
2.5 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.
15.E
3 IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.
C
ITY:
T
HE CITY OF HEMET
B
y:_________________________________
Eddie Pust, Interim City Manager
AT
TEST:
___
___________________________
John Maier, City Clerk
APPR
OVED AS TO FORM
___ ___
Steven Graham, City Attorney
SER
VICE PROVIDER:
By:
Name:
T itle:
By:
Name:
T itle:
15.E
SECOND AMENDMENT TO AGREEMENT FOR
AGREEMENT FOR DESIGN PROFESSIONAL
SERVICES
by and between
the
CITY OF HEMET
and
DUDEK
Dated October 28, 2022
15.E
S
ECOND AMENDMENT TO AGREEMENT FOR DESIGN PROFESSIONAL
SERVICES
This Second Amendment to Ag reement for Design Professional Services (“Second Amendment”), which is dated for reference as indicated on the cover page, is hereby entered into by and between the CITY OF HEMET, a California municipal corporation (“City”), and Dudek , a California Corporation (“Service Provider”). City and Service Provider are somet imes hereinafter individually referred to as “ Party” and hereinafter collectively referred to as the “Parties.”
RECITALS
A. The Parties entered into an Ag reement for Design Profes sional Services on January 14, 2020 (“Agreement”). The Agreement provides that Service Provider will provide environmental design professional services.
B. On March 16, 2020, the City Council declared the existence of an emergency situation and local emergency due to the worldwide spread of COVID-1 9.
C. As a result of COVIC-1 9, Service Provider is unable to safely complete tasks as outlined in Exhibit “A” [Scope of Services] of the A greement.
D. The Parties desire to extend the Term of Agreement as a res ult of the COVID-19 pandemic.
E. Section 1 of the Agreement [Term of Agreement] prov ides that the Term of the Agreement is for 14 months commencing on the date first ascribed, Januar y 14, 2020.
F. The First Amendment amended Section 1 [Term of Agr eement] to provide that the term of the Agr eement shall be for 16 m onths commencing on the date first ascribed, January 14, 2020.
G. The First Amendm ent amended Section 1 [Term of Agreement] to prov ide that the term of the Agr eement shall be for 16 m onths commencing on the date first ascribed, January 14, 2020.
H. This Second Amendment amends Section 1 [Term of Agreem ent] to provide that the term of the Agreement is through December 31, 2022.
I. Section 4 of the Agreement [Compensation and Method of Payment] and Exhibit “B” [Compensation] provided that the total not to exceed amount is two hundred and sixteen thousand three hundred and forty-five dollars ($216,345.00).
J. This Second Amendment amends Section 4 [Compensation and Method of Payment] and Exhibit “B” [Compensation] to provide that the total not to exceed amount is two hundred and fifty thousand dollars ($ 250,000.00).
15.E
2 OPER ATIVE PROVISIO NS
N
OW, THEREFORE, in consideration of the promises made and recited herein, the Parties do hereby enter into this Second Amendment which modifies and amends the Agreement as follows:
1. A MENDMENT . The Agreement is hereby modified and amended as follows:
1.1 [T ERM OF AGREEMENT ]. Section 1 of the Agreement is hereby amended as follows:
Subject to the provisions of Section 20 “Termination of Agreement” of this Agreement, the Term of this Agreement is until December 31, 2022 (“Term”)
1.2 [COMPENSATION AND METHOD OF PAYMENT] Section 4(a)
and Exhibit “B” of the Agreement is hereby amended as follow:
Subject to any limitations set forth in this Agreement, City agrees to pay Service Provider the amounts specified in Exhibit “B” “Compensation” and made a part of this Agreement by this reference. The total compensation, including reimbursement for actual expenses, shall not exceed two hundred and fifty thousand dollars ($250,000.00) , unless additional com pensation is approved in writing in accordance with Section 26 “Administration and Implementation” or Section 28 “Amendment” of this Agreement.
2. GENERAL PROVISIONS.
2.1 Remainder Uncha nged. Except as specifically modified and amended in this Second Amendment, the Agreement remains in full force and effect and binding upon the parties.
2.2 Integration. This Second Amendment consists of pages 1 through 3 inclusive, which constitute the entire understanding and agreement of the P arties and supersedes all negotiations or previous agreements between the P arties with respect to all or any part of the transaction discussed in this Second Amendment.
2.3 Effective Date . This Second Amendment shall not become effective until the date it has been executed by the appropriate authorities of the City and Service Provider.
2.4 Applicable Law. The laws of the State of California shall govern the interpretation and enforcement of this Second Amendment.
2.5 References. All references to the Agreement include all their respective terms and provisions. All defined terms utilized in this Second Amendment have the same meaning as provided in the Agreement, unless expressly stated to the contrary in this Second Amendment.
15.E
3 IN WITNESS WHEREOF, the Parties hereto have executed this Second Amendment to the Agreement on the date and year first written above.
C
ITY:
T
HE CITY OF HEMET
B
y:_________________________________
Eddie Pust, Interim City Manager
AT
TEST:
___
___________________________
John Maier, City Clerk
APPR
OVED AS TO FORM
___ ___
Steven Graham, City Attorney
SER
VICE PROVIDER:
By:
Name:
T itle:
By:
Name:
T itle:
15.E
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Public Works
Submitted by: Eddie Pust, Interim City Manager
Noah Rau, Public Works Director/City Engineer;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving an Application for the California Coastal Commission, Whale Tail Grant in the Amount of $50,000.00 and Authorizing the City Manager to Execute All Documents
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Approving an Application for California Coastal Commission, Whale Tail Grant in the amount of $50,000.00 and Authorizing the City Manager to execute all documents.
BACKGROUND:
The California Coastal Commission has announced the availability of funds for projects that connect children and the general public to the California Coast and its watersheds through education and outreach.
ANALYSIS:
The City of Hemet Public Works Department, in coordination with the Hemet Public Library, is applying for this year’s WHALE TAIL® grant program. Approximately $2 million will be distributed in the 2022/23 grant cycle, with a maximum award of $50,000 for projects related to the coast and ocean.
This program is supported by sales of the WHALE TAIL® Coastal Protection License Plate and donations to the Protect Our Coast and Oceans Fund listed on the California state tax form. In 2021, funds were also allocated for this program through the state budget.
The WHALE TAIL® License Plate is an official specialty license plate issued by the California Department of Motor Vehicles. Proceeds from sales of the plate benefit the California Coastal Commission's Adopt -A-Beach® Program, California Coastal Clean up Day, and a wide variety of
15.F
environmental projects throughout the state. The Protect Our Coast and Oceans Fund is a "tax check- off" fund listed on the California state tax form, offering taxpayers the option to provide voluntary donations of any amount. Proceeds from contributions to this fund specifically benefit the WHALE TAIL® Grants Program. Since the WHALE TAIL® Grants Program began in 1998, it has awarded $18.3 million to 867 projects.
The City's application will include hands -on learning; positiv e nature experiences; longer and/or repeated experiences with opportunities for reflection, age-appropriate content and delivery; strategies for long -term positive impacts (which might stem from educational outcomes or aspects such as leadership development opportunities or family involvement; and/or strong evidence for the ecological need and projected improvement). The project will engage communities that have historically received fewer marine education and stewardship opportunities, such as communities with low incomes; Black communities; Indigenous communities; communities of color; speakers of languages other than English; people with disabilities; foster and transition -age youth; LGBTQIA+ youth; and residents of rural and/or inland areas.
The Hemet Public Library has had 628,501 visitors in the last 5 years with 6,225 Library cardholders under the age of 18. The Library is utilized by both the Hemet and San Jacinto communities and residents living in the county areas surrounding both cities. The Library offers significant space to create an interactive experience for all ages. Funds used through the WHALE TAIL® grant program will allow opportunities to create an interactive display that can be used on a daily basis, as well as utilized for field trips designed around water-related topics. The use of new and innovative technologies will also encourage typically non-users to frequent Hemet's Public Library.
DISCUSSION:
The criteria of the grant strongly encourage projects that engage communities that have historically received fewer opportunities for coastal and marine education and stewardship. The City of Hemet Public Works Department is designing an interactive experience to engage different audiences to learn about water conservation, water hydrology, storm water pollution prevention, watershed protection, and impacts on the Pacific Ocean. This display will be interactive for all ages, and will feature a touch screen, infographics, QR Codes, and educational materials to take home.
The City of He met will work in collaboration with Riverside County Watershed Protection, Eastern Municipal Water District (EMWD), The Metropolitan Water District of Southern California, and Lake Hemet Municipal Water District (LHMWD) to design and develop content appropriate for all ages.
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.
GOAL THREE: COMMUNITY ENGAGEMENT
To connect and participate in a constant dialogue between members of the community, City staff, and elected officials to promote togetherness and positivity.
Objective 1: Deliver messaging to the Community that connects, is consistent, and relevant.
Objective 3: Increase the community's pride within the City.
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GOAL FOUR: PARTNERSHIP & COLLABORATION
To pursue partnerships that will increase the opportunities available to the community, including our businesses, unemployed, and youth populations.
Objective 1: Develop concepts and programs to increase opportunities for youth recreation.
Objective 2: Develop concepts and programs to enhance the quality of life services.
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
FISCAL IMPACT:
There is no General Fund fiscal impact related to the adoption of this Resolution. Grant funds are not available in advance of expenditures. Expenses will be reimbursed.
ALTERNATIVE(S):
Council may choose to not approve the grant application and forgo the grant opportunity.
ATTACHMENT(S):
Attachment 1: Whale Tail Grant Resolution
15.F
CITY COUNCIL RESOLUTION NO. 2022-xxx
CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2022-xxx
A RESOLUTION OF THE
CITY COUNCIL OF THE
CITY OF HEMET,
CALIFORNIA, APPROVING
AN APPLICATION FOR
THE CALIFORNIA
COASTAL COMMISSION,
WHALE TAIL GRANT IN
THE AMOUNT OF
$50,000.00 AND
AUTHORIZE THE CITY
MANAGER
TO EXECUTE ALL
DOCUMENTS
The City Council of the City of Hemet, California
(hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, The California Coastal Commission
has announced the availability of funds for projects that connect children and the general public to the California Coast and its watersheds through education and
outreach; and
WHEREAS, The City of Hemet Public Works
Department, in coordination with the Hemet Public
Library, are applying for this year’s WHALE TAIL+-®
grant program. Approximately $2 million will be
distributed in the 2022/23 grant cycle; and
WHEREAS, The application will include hands-
on learning; positive nature experiences; longer and/or
15.F
CITY COUNCIL RESOLUTION NO. 2022-xxx
repeated experiences with opportunities for reflection, age-appropriate content and delivery; strategies for
long term positive impacts (which might stem from
educational outcomes, or aspects such as leadership
development opportunities or family involvement;
and/or strong evidence for ecological need and
projected improvement; and
WHEREAS, The Hemet Public Library has had
628,501 visitors in the last 5 years with 6,225 Library card holders under the age of 18. The Library is utilized by both the Hemet and San Jacinto communities and
residents living in the county areas surrounding both
cities. The Library offers significant space to create an interactive experience for all ages; and
WHEREAS, Funds used through the WHALE
TAIL+-® grant program will allow opportunities to create an interactive display that can be used on a daily basis as well as utilized for field trips designed around water related topics; and
WHEREAS, said funding includes grants at
reasonable terms; and
WHEREAS, the City will comply with all
applicable laws and regulations relating to the project; and
WHEREAS, various documents are required to
be filed with the California Coastal Commission related to the Whale Tail Grant application.
15.F
CITY COUNCIL RESOLUTION NO. 2022-xxx
NOW, THEREFORE, THE CITY COUNCIL OF
THE CITY OF HEMET FINDS, DETERMINES,
ORDERS AND RESOLVES AS FOLLOWS:
SECTION 1.The above recitals are all true
and correct.
SECTION 2. Approves the filing of project
application for the California Coastal Commission
Whale Tail Grant in the Amount of $50,000.00; and
SECTION 3.Delegates the authority to the
City Manager, or designee to conduct all negotiations,
sign and submit all documents, including, but not limited to applications, agreements, amendments, and
payment requests, which may be necessary for
completion of the grant scope(s); and
SECTION 4. Agrees to comply with all applicable
federal, state and local laws, ordinances, rules,
regulations and guidelines.
SECTION 5. This Resolution shall take effect
upon its adoption.
PASSED, APPROVED AND ADOPTED this 25th
day of October 2022.
____________________________
15.F
CITY COUNCIL RESOLUTION NO. 2022-xxx
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
15.F
CITY COUNCIL RESOLUTION NO. 2022-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of
Hemet, do hereby certify that the foregoing resolution
was adopted by the Hemet City Council on the 25 th
day of October 2022, and was passed by the
following vote:
AYES: Council Members: None.
NOES: Council Members: None.
ABSTAIN: Council Members: None.
ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Clerk
15.F
15.F
City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Public Works
Submitted by: Eddie Pust, Interim City Manager
Noah Rau, Public Works Director/City Engineer;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California Approving a Subdivision Improvement Agreement (SIA), Improvement Security, and Final Tract Map No. 35393, located at the southwest corner of Mustang Way and Fisher Street. (Lennar Homes of California, LLC.)
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California Approving a Subdivision Improvement Agreement (SIA), Improvement Security, and Final Tra ct Map No. 35393, located at southwest corner of Mustang Way and Fisher Street. (Lennar Homes of California, LLC.).
BACKGROUND:
The property defined by Tract Map No. 35393 is located on the west side of Fisher Street between Mustang Way and Poplar Stre et. The subdivision consists of 145 single -family residential lots, 15 lettered lots for street and public utility purposes, 6 lots to be retained by the Owner over which easements are dedicated to the City for landscape and maintenance purposes, and 1 lot to be retained by the Owner over which easements are dedicated to the City for access and maintenance purposes of a water quality basin.
Tentative Tract Map No. 35393 was conditionally approved by City Council on March 10, 2009. The tentative map was extended to March 10, 2024. The first phase of this tentative map was recorded as Tract Map No. 35393-1 and is currently under construction.
The street names included in this Tract Map were reviewed and approved by the Infrastructure Commission on March 28, 2022, as required by the Hemet Municipal Code.
ANALYSIS:
15.G
The public infrastructure improvements associated with the approval of Tract Map No. 35393 include perimeter streets (Mustang Way, Fisher Street, and Poplar Street) and interior streets (Auger Place, Wrangler Way, Belle Way, Cove Street, Ace Street, Bango Way, Barrens Place, Moon Eye Way, Tapaderos Street, Hoss Circle, Concho Court, Earp Way) along with all related infrastructure appurtenances, including curbs and gutter, AC pavement, sidewalks, parkway landscaping, streetlights, storm drains, sanitary sewer and water system improvements all as shown on plans approved by the City Engineer and Eastern Municipal Water District (EMWD).
The project owner is required to annex to a Community Facilities District (CFD) for the operation and maintenance of street l ighting, parkway landscaping, irrigation, detention basin maintenance, and graffiti removal. The annexation is currently in progress. A separate action will be brought to the City Council for its consideration and action.
The developer has entered into a n improvement agreement with the City for these improvements in consideration of the City Council's approval of the map and has posted adequate security to assure the completion of the required public improvements.
All applicable conditions of tentative map approval have been met. With the City Council’s approval of the Tract Map, the map, along with the Covenants, Conditions, and Restrictions (CC&Rs) and the SIA, will be recorded with the Riverside County Recorder.
DISCUSSION:
The City Engineer has re viewed Tract Map No. 35393 and finds that it is technically correct and is in substantial conformance with the approved Tentative Map. The City Attorney has reviewed and approved, as to form, the Subdivision Improvement Agreement and the Public Improvemen t Surety Bond Forms.
PREVIOUS COUNCIL ACTION:
March 10, 2009 - City Council conditionally approved TTM No. 35393
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
The approval of this Final Tract Map will enhance the visual appearance of the community to make it attractive and reduce blight through the creation of new businesses and job opportunities.
FISCAL IMPACT:
There are no impacts to the General Fund.
ALTERNATIVE(S):
1. Do not approve Tract Map No. 35393
2. Provide alternate directions to staff.
15.G
ATTACHMENT(S):
Attachemnt 1 - Resolution Approving a Subdivision Improvement Agreement TR35393 Tract 35393 SIA and Improvement Security
Attachment 3 - Final Tract Map No. 35393_Mylar for Recordation_REV1
15.G
CITY COUNCIL RESOLUTION NO. 2022-xxx 1
CITY OF HEMET
Hemet, California
RESOLUTION NO. 2022-XXX
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF HEMET,
CALIFORNIA APPROVING A
SUBDIVISION IMPROVEMENT
AGREEMENT, IMPROVEMENT
SECURITY AND FINAL TRACT MAP
No. 35393 LOCATED AT SOUTHWEST
CORNER OF MUSTANG WAY AND
FISHER STREET
WHEREAS, Tentative Tract Map No. 35393,
submitted for approval by the original developer and
owner, was conditionally approved by the City of Hemet
City Council on March 10, 2009; and
WHEREAS, Tentative Tract Map No. 35393,
comprised in whole of 145 single family residential lots, 15 lettered lots for street and public utility purposes, 6 lots to be retained by the Owner over which easements
are dedicated to the City for landscape and
maintenance purposes, and 1 lot to be retained by the
Owner over which easements are dedicated to the City
for access and maintenance purposes of the basin.
This is a subdivision of Lot 3 of Certificate of
Compliance for Lot Line Adjustment No. EA 1805-013,
recorded July 8, 2019, as Document No. 2019-
0248781, Official Records of Riverside County, lying
within Section 19 and Section 30, Township 5 South,
Range 1 West of San Bernardino Base and Meridian, in
the City of Hemet, County of Riverside, State of
California; and
15.G
CITY COUNCIL RESOLUTION NO. 2022-xxx 1
WHEREAS, to meet the requirements
established as prerequisite to final approval of Tract
Map No. 35393, the subdivider, Lennar Homes of
California, LLC, a California limited liability company, for the current owner, KL LHB3 AIV LLC, as the original
owner’s successors, heirs, and assigns, has offered to
enter into a Subdivision Improvement Agreement,
together with good and sufficient security, in
conformance with the City Attorney’s approved format,
for approval and execution by the City; and
WHEREAS, the Subdivision Improvement
Agreement and good and sufficient security have been
accepted by the City; and
WHEREAS, staff has reviewed the proposed
final map of Tract Map No. 35393 and finds it to be
technically correct and in conformance with the
Subdivision Map Act and local ordinance; and
WHEREAS, the City of Hemet City Council at its
regular meeting of March 10, 2009, held in compliance
with all applicable laws and after due consideration, did by approval of City Council Resolution Bill No. 4294 find and adopt the final Mitigated Negative Declaration and
Mitigation Monitoring Program in which it was
determined that the project would not have a significant impact on the environment with adoption of the
mitigation measures included therein; and
WHEREAS, the City of Hemet City Council at
its regular meeting of March 10, 2009, did by approval
of City Council Resolution Bill No. 4294, approve
Tentative Tract Map No. 35393 with conditions
included therein; and
15.G
CITY COUNCIL RESOLUTION NO. 2022-xxx 1
WHEREAS, the City of Hemet Planning
Commission at its regular meeting of March 15, 2022,
did by approval of Planning Commission Resolution
Bill, grant an extension of time to March 10, 2024.
NOW, THEREFORE, the City Council of the
City of Hemet does hereby find and resolve:
1) That the foregoing recitals are true and
correct.
2) That the location and configuration of the
lots to be created by Tract Map No. 35393
substantially comply with the previously
approved Tentative Map.
3) That the Subdivision Improvement
Agreement attached hereto as Exhibit “A” is
approved and the City Manager is
authorized to execute it and the City Clerk
is authorized to attest thereto and cause the
same to be recorded with the Riverside
County Recorder.
4) That said improvement security is accepted
as good and sufficient, subject to approval
as to form and content thereof by the City
Attorney.
5) That, pursuant to Government Code section
66458, Tract Map No. 35393 is approved,
and City accepts the real property
described therein as:
a) an easement for street and public utility
purposes of
i)Lot “A” (Auger Place)
ii)Lot “B” (Wrangler Way),
iii)Lot “C” (Belle Way),
iv)Lot “D” (Cove Street),
v)Lot “E” (Ace Street)
15.G
CITY COUNCIL RESOLUTION NO. 2022-xxx 1
vi)Lot “F” (Bango Way),
vii)Lot “G” (Barrens Place),
viii)Lot “H” (Moon Eye Way),
ix)Lot “I” (Tapaderos Street),
x)Lot “J” (Hoss Circle),
xi)Lot “K” (Concho Court),
xii)Lot “L” (Mustang Way),
xiii)Lot “M” (Fisher Street),
xiv)Lot “N” (Poplar Street),
xv)Lot “O” (Earp Way);
b)an easement for landscape and
maintenance purposes over:
i)Lot “AA”,
ii)Lot “BB”,
iii)Lot “CC”,
iv)Lot “DD”,
v)Lot “EE”,
vi)Lot “FF”,
vii)Lot “GG”,
viii)Lot “HH”,
ix)Lot “II”,
x)Lot “JJ”,
xi)Lot “LL”;
c)an easement for access and maintenance
purposes over
i)Lot “KK”;
and the Mayor is authorized to execute the City
Acceptance Statement on behalf of the City and the
City Clerk attest thereto and cause the same to be
recorded with the Riverside County Recorder.
15.G
CITY COUNCIL RESOLUTION NO. 2022-xxx 1
PASSED, APPROVED AND ADOPTED this
25th day of October 2022.
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
15.G
CITY COUNCIL RESOLUTION NO. 2022-xxx 1
State of California )
County of Riverside )
City of Hemet )
I, John Maier, City Clerk of the City of Hemet,
do hereby certify that the foregoing resolution was
adopted by the Hemet City Council on the 25 th day of
October 2022 and was passed by the following vote:
AYES: Council Members:
NOES: Council Member:
ABSTAIN: Council Member:
ABSENT: Council Member:
_________________________________
John Maier, City Clerk
15.G
EXHIBIT A
Subdivision Improvement Agreement
With Surety Bonds
15.G
EXHIBIT B
Tract Map 35393
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Fire Department
Submitted by: Eddie Pust, Interim City Manager
Kevin Kuhlman, Fire Battalion Chief;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving the Contract Services Agreement between the City of Hemet and Southern California EMS Training Institute, Authorizing the Finance Director to Fund the Contract in the Amount of $84,096.00, and Authorizing the City Manager to Execute all Documents Related to this Contract
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt A Resolution of the City Council of the City of Hemet, California, Approving the Contract Services Agreement between the City of Hemet and Southern California EMS Training Institute. Authorizing the Finance Director to fund the contract in the amount of $84,096.00, and Authorizing the City Manager to execute all documents related to this contract.
BACKGROUND:
The City of Hemet Fire Department i mplemented an Advanced Life Support (ALS) program on November 11th, 2014. This recognizes the Hemet Fire Department as the Paramedic Services provider for the City of Hemet and has been approved and authorized to provide (ALS) service by the Riverside County Emergency Services Agency (REMSA).
As an authorized Paramedic Services provider, the City of Hemet Fire Department is responsible to provide Paramedic level continuing education; this includes field training, and structured continuing education as required by and otherwise sufficient to meet all California Emergency Medical Authority (CEMSA) requirements.
The Hemet Fire Department also meets the Quality Assurance and continuing education requirements by "contracting out" with an approved instructor who is duly qualified and fully accredited as well as maintaining licenses, educational degrees and similar qualifications as may be required by CEMSA and REMSA.
15.H
ANALYSIS:
The previous agreement executed in 2020 has reached its end date. The new agreement as proposed reflects a 96 hour (3 days a week) schedule. This schedule will provide the necessary support required to adequately maintain the continuing education and quality assurance needs of the HFD.
DISCUSSION:
This contract allows the Hemet Fire Department to provide quality EMS service as the ALS first response agency, evaluate performance following response through an established Quality Assurance program and formulate training to maintain the high level of emergency service.
PREVIOUS COUNCIL ACTION:
This same contract was approved back in 2018 and reached its end date in 2020.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
FISCAL IMPACT:
Funds budgeted are part of both the General Fund and Measure U. Funding is as follows:
110-3200-2400 $37,400.00
115-3241-2710 $46,669.00
Total cost for contract year FY22/23 = $84,069.00
ATTACHMENT(S):
So Cal EMS Training Institute 2022 Contract
2022 EMS Contract Resolution
15.H
DocuSignEnvelopeID:34069BB4-B18D-46F0-9BAB-C9D5EDA32D19
PROFESSIONALSERVICESAGREEENT
ByandBetween
THECITYOFHEET,aCaliforniamunicipalcorporation
andSOUTHERNCALIFORNIAESTRAININGINSTITUTE,LLCaCalifornialimitedliabilitycompany
15.H
DocuSignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19 PROFESSIONALSERVICESAGREEMENTBETWEENTHECITYOFHEMET,CALIFORNIAANDSOUTHERNCALIFORNIAEMSTRAININGINSTITUTE,LLCThisProfessionalServicesAgreement(“Agreement")isenteredintoasofthis __ dayofJuly,2022byandbetweentheCityofHemet,aCaliforniamunicipalcorporation(“City”)andSouthernCaliforniaEMSTrainingInstitute,LLC(“Contractor”).CityandContractoraresometimeshereinafterindividuallyreferredtoas“Party”andhereinaftercollectivelyreferredtoasthe“Parties.”RECITALSA.CityhassoughtbySoleSourcetheperformanceoftheEMSTrainingServicesdefinedanddescribedparticularlyinSection2ofthisAgreement.B.ContractorwasselectedbytheCitytoperformthoseservices.C.ContractorwasselectedbytheCityonthebasisofContractor’sdemonstratedcompetenceandtheprofessionalqualificationsnecessaryforthesatisfactoryperformanceoftheservicesrequired.D.PursuanttotheCityofHemet’sMunicipalCode,CityhasauthoritytoenterintothisProfessionalServicesAgreementandtheCityManagerhasauthoritytoexecutethisAgreement.E.ThePartiesdesiretoformalizetheselectionofContractorforperformanceofthoseservicesdefinedanddescribedparticularlyinSection2ofthisAgreementanddesirethatthetermsofthatperformancebeasparticularlydefinedanddescribedherein.OPERATIVEPROVISIONSNOW,THEREFORE,inconsiderationofthemutualpromisesandcovenantsmadebythePartiesandcontainedhereinandotherconsideration,thevalueandadequacyofwhichareherebyacknowledged,thePartiesagreeasfollows:SECTION1. TERMOFAGREEMENT.(a)SubjecttotheprovisionsofSection20"TerminationofAgreement"ofthisAgreement,theTermofthisAgreementisfor2yearscommencingonthedatefirstascribedabove.TheTermmaybeextendedattheCity’soptionforuptotwo(2)consecutiveperiodsofone(1)yeareach.(b)TheCitymay,initssolediscretion,unilaterallyexerciseanoptiontoextendtheAgreementonamonth—to—monthbasisfollowingexpirationonthesametermsandconditions,includingcompensationassetforthinSection4.
15.H
ScogeofServices
ScheduleofPerformance
DocusignEnvelopeID:34069BB4-818D-46F0-QBAB-C9D5EDA32D19 (c)ContractoracknowledgesthattheAgreementtermmayextendovermultipleCityfiscalyears,andthatworkandcompensationunderthisAgreementiscontingentontheCityCouncilappropriatingfundingforandauthorizingsuchworkandcompensationforthosefiscalyears.ThisAgreementmaybeterminatedbytheCityattheendofafiscalyearwhensufficientfundingisnotappropriatedandauthorizedforthesubsequentfiscalyear.CityisnotobligatedtopayContractorforanyamountsnotdulyappropriatedandauthorizedbyCityCouncil.SECTION2. SCOPEOFSERVICES&SCHEDULEOFPERFORMANCE.(a) .ContractoragreestoperformtheservicessetforthinExhibit“A”“ScopeofServices"(hereinafter,the“Services”)andmadeapartofthisAgreementbythisreference.(b) .TheServicesshallbecompletedpursuanttotheschedulespecifiedinExhibitShouldtheServicesnotbecompletedpursuanttothatschedule,theContractorshallbedeemedtobeinDefaultofthisAgreement.TheCity,initssolediscretion,maychoosenottoenforcetheDefaultprovisionsofthisAgreementandmayinsteadallowContractortocontinueperformingtheServices.SECTION3. ADDITIONALSERVICES.ContractorshallnotbecompensatedforanyworkrenderedinconnectionwithitsperformanceofthisAgreementthatareinadditiontooroutsideoftheServicesunlesssuchadditionalservicesareauthorizedinadvanceandinwritinginaccordancewithSection26“AdministrationandImplementation"orSection28“Amendment”ofthisAgreement.Ifandwhensuchadditionalworkisauthorized,suchadditionalworkshallbedeemedtobepartoftheServices.SECTION4. COMPENSATIONANDMETHODOFPAYMENT.(a)SubjecttoanylimitationssetforthinthisAgreement,CityagreestopayContractortheamountsspecifiedinExhibitBandmadeapartofthisAgreementbythisreference.Thetotalcompensation,includingreimbursementforactualexpenses,shallnotexceedeighty-fourthousandninety—sixdollars($84,096.00),unlessadditionalcompensationisapprovedinwritinginaccordancewithSection26“Administrationandlmplementation”orSection28“Amendment”ofthisAgreement.(b)EachmonthContractorshallfurnishtoCityanoriginalinvoiceforallworkperformedandexpensesincurredduringtheprecedingmonth.Theinvoiceshalldetailchargesbythefollowingcategories:labor(bysub-category),travel,materials,equipment,supplies,andsubconsultantcontracts.Subconsultantchargesshallbedetailedbythefollowingcategories:labor,travel,materials,equipmentandsupplies.Ifthecompensationsetforthinsubsection(a)andExhibit“B”includepaymentoflaboronanhourlybasis(asopposedtolaborandmaterialsbeingpaidasalumpsum),thelaborcategoryineachinvoiceshallincludedetaileddescriptionsoftasksperformedandtheamountoftimeincurredfororallocatedtothattask.Cityshallindependently
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DocusignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19 revieweachinvoicesubmittedbytheContractortodeterminewhethertheworkperformedandexpensesincurredareincompliancewiththeprovisionsofthisAgreement.Intheeventthatnochargesorexpensesaredisputed,theinvoiceshallbeapprovedandpaidaccordingtothetermssetforthinsubsection(c).IntheeventanychargesorexpensesaredisputedbyCity,theoriginalinvoiceshallbereturnedbyCitytoContractorforcorrectionandresubmission.(c)ExceptastoanychargesforworkperformedorexpensesincurredbyContractorwhicharedisputedbyCity,CitywilluseitsbesteffortstocauseContractortobepaidwithinforty-five(45)daysofreceiptofContractor’scorrectandundisputedinvoice.(d)PaymenttoContractorforworkperformedpursuanttothisAgreementshallnotbedeemedtowaiveanydefectsinworkperformedbyContractor.(e)IfthisAgreementisextendedpursuanttoSection1,theCityshallpaythesameratesspecifiedinExhibit“B”“Compensation.”SECTION5. INSPECTIONANDFINALACCEPTANCE.CitymayinspectandacceptorrejectanyofContractor’sworkunderthisAgreement,eitherduringperformanceorwhencompleted.CityshallrejectorfinallyacceptContractor’sworkwithinsixty(60)daysaftersubmittedtoCity.Cityshallrejectworkbyatimelywrittenexplanation,otheniviseContractor’sworkshallbedeemedtohavebeenaccepted.City’sacceptanceshallbeconclusiveastosuchworkexceptwithrespecttolatentdefects,fraudandsuchgrossmistakesasamounttofraud.AcceptanceofanyofContractor’sworkbyCityshallnotconstituteawaiverofanyoftheprovisionsofthisAgreementincluding,butnotlimitedto,Section16“Indemnification”andSection17“lnsurance.”SECTION6. OWNERSHIPOFDOCUMENTS.Alloriginalmaps,models,designs,drawings,photographs,studies,surveys,reports,data,notes,computerfiles,filesandotherdocumentsprepared,developedordiscoveredbyContractorinthecourseofprovidingtheServicespursuanttothisAgreementshallbecomethesolepropertyofCityandmaybeused,reusedorotherwisedisposedofbyCitywithoutthepermissionoftheContractor.Uponcompletion,expirationorterminationofthisAgreement,ContractorshallturnovertoCityallsuchoriginalmaps,models,designs,drawings,photographs,studies,surveys,reports,data,notes,computerfiles,filesandotherdocuments.IfandtotheextentthatCityutilizesforanypurposenotrelatedtothisAgreementanymaps,models,designs,drawings,photographs,studies,surveys,reports,data,notes,computerfiles,filesorotherdocumentsprepared,developedordiscoveredbyContractorinthecourseofprovidingtheServicespursuanttothisAgreement,Contractor'sguaranteesandwarrantiesinSection9“StandardofPerformance"ofthisAgreementshallnotextendtosuchuseofthemaps,models,
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DocuSignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19 designs,drawings,photographs,studies,surveys,reports,data,notes,computerfiles,filesorotherdocuments.SECTION7. CONTRACTOR'SBOOKSANDRECORDS.(a)ContractorshallmaintainanyandalldocumentsandrecordsdemonstratingorrelatingtoContractor’sperformanceoftheServices.Contractorshallmaintainanyandallledgers,booksofaccount,invoices,vouchers,canceledchecks,orotherdocumentsorrecordsevidencingorrelatingtowork,services,expendituresanddisbursementschargedtoCitypursuanttothisAgreement.AnyandallsuchdocumentsorrecordsshallbemaintainedinaccordancewithgenerallyacceptedaccountingprinciplesandshallbesufficientlycompleteanddetailedsoastopermitanaccurateevaluationoftheservicesprovidedbyContractorpursuanttothisAgreement.Anyandallsuchdocumentsorrecordsshallbemaintainedforthree(3)yearsfromthedateofexecutionofthisAgreementandtotheextentrequiredbylawsrelatingtoauditsofpublicagenciesandtheirexpenditures.(b)Anyandallrecordsordocumentsrequiredtobemaintainedpursuanttothissectionshallbemadeavailableforinspection,auditandcopying,atanytimeduringregularbusinesshours,uponrequestbyCityoritsdesignatedrepresentative.CopiesofsuchdocumentsorrecordsshallbeprovideddirectlytotheCityforinspection,auditandcopyingwhenitispracticaltodoso;otherwise,unlessanalternativeismutuallyagreedupon,suchdocumentsandrecordsshallbemadeavailableatContractor’saddressindicatedforreceiptofnoticesinthisAgreement.(c)WhereCityhasreasontobelievethatanyofthedocumentsorrecordsrequiredtobemaintainedpursuanttothissectionmaybelostordiscardedduetodissolutionorterminationofContractor’sbusiness,Citymay,bywrittenrequest,requirethatcustodyofsuchdocumentsorrecordsbegiventotheCity.AccesstosuchdocumentsandrecordsshallbegrantedtoCity,aswellastoitssuccessors-in—interestandauthorizedrepresentatives.SECTION8. INDEPENDENTCONTRACTOR.(a)Contractorisandshallatalltimesremainawhollyindependentcontractorandnotanofficer,employeeoragentofCity.ContractorshallhavenoauthoritytobindCityinanymanner,nortoincuranyobligation,debtorliabilityofanykindonbehalfoforagainstCity,whetherbycontractorothenivise,unlesssuchauthorityisexpresslyconferredunderthisAgreementorisotherwiseexpresslyconferredinwritingbyCity.(b)ThepersonnelperformingtheServicesunderthisAgreementonbehalfofContractorshallatalltimesbeunderContractor’sexclusivedirectionandcontrol.NeitherCity,noranyelectedorappointedboards,officers,officials,employeesoragentsofCity,shallhavecontrolovertheconductofContractororanyofContractor’sofficers,employees,oragentsexceptassetforthinthisAgreement.ContractorshallnotatanytimeorinanymannerrepresentthatContractororanyofContractor’s
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D0cuSignEnvelopeID:34069BB4-818D-46F0-QBAB-C9D5EDA32D19 officers,employees,oragentsareinanymannerofficials,officers,employeesoragentsofCity.(c)NeitherContractor,noranyofContractor’sofficers,employeesoragents,shallobtainanyrightstoretirement,healthcareoranyotherbenefitswhichmayotherwiseaccruetoCity’semployees.ContractorexpresslywaivesanyclaimContractormayhavetoanysuchrights.SECTION9. STANDARDOFPERFORMANCE.Contractorrepresentsandwarrantsthatithasthequalifications,experienceandfacilitiesnecessarytoproperlyperformtheServicesrequiredunderthisAgreementinathorough,competentandprofessionalmanner.Contractorshallatalltimesfaithfully,competentlyandtothebestofitsability,experienceandtalent,performallServices.InmeetingitsobligationsunderthisAgreement,Contractorshallemploy,ataminimum,generallyacceptedstandardsandpracticesutilizedbypersonsengagedinprovidingservicessimilartotheServicesrequiredofContractorunderthisAgreement,andshallusesuchskill,prudence,anddiligenceasothermembersofContractor’sprofessioncommonlypossessandexercise.Inadditiontothegeneralstandardsofperformancesetforththissection,additionalspecificstandardsofperformanceandperformancecriteriamaybesetforthinExhibit“A"“ScopeofServices"thatshallalsobeapplicabletoContractorsworkunderthisAgreement.Wherethereisaconflictbetweenageneralandaspecificstandardofperformanceorperformancecriteria,thespecificstandardorcriteriashallprevailoverthegeneral.SECTION10.COMPLIANCEWITHAPPLICABLELAWS;PERMITSANDLICENSES.Contractorshallkeepitselfinformedofandcomplywithallapplicablefederal,stateandlocallaws,statutes,codes,ordinances,regulationsandrulesineffectduringthetermofthisAgreement.Contractorshallobtainanyandalllicenses,permitsandauthorizationsnecessarytoperformtheServicessetforthinthisAgreement.NeitherCity,noranyelectedorappointedboards,officers,officials,employeesoragentsofCity,shallbeliable,atlaworinequity,asaresultofanyfailureofContractortocomplywiththissection.SECTION11.PREV AILINGW AGELAWS.ItistheunderstandingofCityandContractorthatCaliforniaprevailingwagelawsdonotapplytothisAgreementbecausetheAgreementdoesnotinvolveanyofthefollowingservicessubjecttoprevailingwageratespursuanttotheCaliforniaLaborCodeorregulationspromulgatedthereunder:Construction,alteration,demolition,installation,orrepairworkperformedonpublicbuildings,facilities,streetsorsewersdoneundercontractandpaidforinwholeorinpartoutofpublicfunds.Inthiscontext,“construction"includesworkperformedduringthedesignandpreconstructionphasesofconstructionincluding,butnotlimitedto,inspectionandlandsurveyingwork.
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DocuSignEnvelopeID:34069BB4-818D-46F0—9BAB-C9D5EDA32D19 SECTION12.NONDISCRIMINATION.Contractorshallnotdiscriminate,inanyway,againstanypersononthebasisofrace,color,religiouscreed,nationalorigin,ancestry,sex,age,physicalhandicap,medicalconditionormaritalstatusinconnectionwithorrelatedtotheperformanceofthisAgreement.SECTION13.UNAUTHORIZEDALIENS.ContractorherebypromisesandagreestocomplywithalloftheprovisionsoftheFederalImmigrationandNationalityAct,8U.S.C.A.§§1101,_e_ts_<e<:_.,asamended,andinconnectiontherewith,shallnotemployunauthorizedaliensasdefinedtherein.ShouldContractorsoemploysuchunauthorizedaliensfortheperformanceoftheServices,andshouldtheanyliabilityorsanctionsbeimposedagainstCityforsuchuseofunauthorizedaliens,ContractorherebyagreestoandshallreimburseCityforthecostofallsuchliabilitiesorsanctionsimposed,togetherwithanyandallcosts,includingattorneys‘fees,incurredbyCity.SECTION14.CONFLICTSOFINTEREST.(a)Contractorcovenantsthatneitherit,noranyofficerorprincipalofitsfirm,hasorshallacquireanyinterest,directlyorindirectly,whichwouldconflictinanymannerwiththeinterestsofCityorwhichwouldinanywayhinderContractor’sperformanceoftheServices.ContractorfurthercovenantsthatintheperformanceofthisAgreement,nopersonhavinganysuchinterestshallbeemployedbyitasanofficer,employee,agentorsubcontractorwithouttheexpresswrittenconsentoftheCityManager.ContractoragreestoatalltimesavoidconflictsofinterestortheappearanceofanyconflictsofinterestwiththeinterestsofCityintheperformanceofthisAgreement.(b)CityunderstandsandacknowledgesthatContractoris,asofthedateofexecutionofthisAgreement,independentlyinvolvedintheperformanceofnon-relatedservicesforothergovernmentalagenciesandprivateparties.ContractorisunawareofanystatedpositionofCityrelativetosuchprojects.AnyfuturepositionofCityonsuchprojectsshallnotbeconsideredaconflictofinterestforpurposesofthissection.(c)CityunderstandsandacknowledgesthatContractorwill,performnon-relatedservicesforothergovernmentalagenciesandprivatepartiesfollowingthecompletionoftheServicesunderthisAgreement.Anysuchfutureserviceshallnotbeconsideredaconflictofinterestforpurposesofthissection.SECTION15.CONFIDENTIALINFORMATION;RELEASEOFINFORMATION.(a)AllinformationgainedorworkproductproducedbyContractorinperformanceofthisAgreementshallbeconsideredconfidential,unlesssuchrmationisinthepublmainoralreadyknowntoContractor.Contractorshallnotaseordiscloseanyinformationorworkproducttopersonsorentitiesother
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IndemnificationbyContractor
DocuSignEnvelopeID:34069BB4-818D-46F0-QBAB-C9D5EDA32D19 thanCitywithoutpriorwrittenauthorizationfromtheCityManager,exceptasmayberequiredbylaw.(b)Contractor,itsofficers,employees,agentsorsubcontractors,shallnot,withoutpriorwrittenauthorizationfromtheCityManagerorunlessrequestedbytheCityAttorneyofCity,voluntarilyprovidedeclarations,lettersofsupport,testimonyatdepositions,responsetointerrogatoriesorotherinformationconcerningtheworkperformedunderthisAgreement.Responsetoasubpoenaorcourtordershallnotbeconsidered"voluntary"providedContractorgivesCitynoticeofsuchcourtorderorsubpoena.(c)IfContractor,oranyofficer,employee,agentorsubcontractorofContractor,providesanyinformationorworkproductinviolationofthisAgreement,thenCityshallhavetherighttoreimbursementandindemnityfromContractorforanydamages,costsandfees,includingattorneysfees,causedbyorincurredasaresultofContractor’sconduct.(d)ContractorshallpromptlynotifyCityshouldContractor,itsofficers,employees,agentsorsubcontractorsbeservedwithanysummons,complaint,subpoena,noticeofdeposition,requestfordocuments,interrogatories,requestforadmissionsorotherdiscoveryrequest,courtorderorsubpoenafromanypartyregardingthisAgreementandtheworkperformedthereunder.Cityretainstheright,buthasnoobligation,torepresentContractororbepresentatanydeposition,hearingorsimilarproceeding.ContractoragreestocooperatefullywithCityandtoprovideCitywiththeopportunitytoreviewanyresponsetodiscoveryrequestsprovidedbyContractor.However,thisrighttoreviewanysuchresponsedoesnotimplyormeantherightbyCitytocontrol,direct,orrewritesaidresponse.SECTION16.INDEMNIFICATION.(a) .AsprovidedunderCivilCodeSection2782.8,Contractorshallindemnify,protect,defendandholdharmlessCityandanyandallofitsofficials,employeesandagents(“lndemnifiedParties”)fromandagainstanyandallclaims,actionsandproceedings(whetheratlaworequity,administrativeorjudicial),demands,orders,judgments,losses,liabilities,damages,costsandexpenses,includingattorney’sfeesandcosts,(collectively"Clalms")totheextentsameariseoutof,pertainto,orrelatetothenegligence,recklessness,orwillfulmisconductoftheContractor,itsofficers,agents,employeesorsub-consultants(oranyentityorindividualthatContractorshallbearthelegalliabilitythereof)intheperformanceofprofessionalservicesunderthisAgreement.IntheeventClaimsarefoundbythetrieroffacttohavebeencausedbythejointorconcurrentnegligenceoftheCity,itscontractorsandotherContractors,andContractor,damagesandexpensesfrombothindemnityanddutytodefendobligationsshallbebornebyeachpartyinproportiontoitsnegligence.Notwithstandingtheforegoing,intheeventoneormoredefendantsareunabletopayitsshareofdefensecostsduetobankruptcyordissolutionofthebusiness,Contractorshallmeetandconferwithotherpartiesregardingunpaiddefensecosts.TheprovisionsofthissectionpertainingtoContractor’sdutytodefendshallnotapplyif
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IndemnificationfromSub-consultants
Cigy'sNegligence
DocuSignEnvelopeID:34069BB4—818D-46F0-QBAB-C9D5EDA32D19 thereisaproject—specificgeneralliabilitypolicyofinsurancethatinsuresallprojectparticipantsforgeneralliabilityexposureonaprimarybasisandalsocoversallContractorsinvolvedwiththeprojectfortheirlegalliabilityarisingoutoftheirprofessionalservicesonaprimarybasis.(b) .Contractoragreestoobtainexecutedindemnityagreementswithprovisionsidenticaltothosesetforthhereinthissectionfromeachandeverysub-consultant,sub-contractororanyotherpersonorentityinvolvedby,for,withoronbehalfofContractorintheperformanceofthisAgreementnamingtheindemnifiedPartiesasadditionalindemnitees.IntheeventContractorfailstoobtainsuchindemnityobligationsfromothersasrequiredhere,Contractoragreestobefullyresponsibleaccordingtothetermsofthissection.FailureofCitytomonitorcompliancewiththeserequirementsimposesnoadditionalobligationsonCityandwillinnowayactasawaiverofanyrightshereunder.ThisobligationtoindemnifyanddefendCityassetforthhereinisbindingonthesuccessors,assignsorheirsofContractorandshallsurvivetheterminationofthisAgreementorthissection.(c) .TheprovisionsofthissectiondonotapplytoClaimsoccurringasaresultofCity’ssolenegligence.TheprovisionsofthissectionshallnotreleaseCityfromliabilityarisingfromgrossnegligenceorwillfulactsoromissionsofCityoranyandallofitsofficials,employeesandagents.SECTION17.INSURANCE.ContractoragreestoobtainandmaintaininfullforceandeffectduringthetermofthisAgreementtheinsurancepoliciessetforthinExhibit“C"“|nsurance”andmadeapartofthisAgreement.AllinsurancepoliciesshallbesubjecttoapprovalbyCityastoformandcontent.TheserequirementsaresubjecttoamendmentorwaiverifsoapprovedinwritingbytheCityManager.ContractoragreestoprovideCitywithcopiesofrequiredpoliciesuponrequest.SECTION18.ASSIGNMENT.TheexpertiseandexperienceofContractorarematerialconsiderationsforthisAgreement.CityhasaninterestinthequalificationsandcapabilityofthepersonsandentitieswhowillfulfillthedutiesandobligationsimposeduponContractorunderthisAgreement.Inrecognitionofthatinterest,ContractorshallnotassignortransferthisAgreementoranyportionofthisAgreementortheperformanceofanyofContractor’sdutiesorobligationsunderthisAgreementwithoutthepriorwrittenconsentoftheCity.Anyattemptedassignmentshallbeineffective,nullandvoid,andshallconstituteamaterialbreachofthisAgreemententitlingCitytoanyandallremediesatlaworinequity,includingterminationofthisAgreementpursuanttoSection20“TerminationofAgreement."Cityacknowledges,however,thatContractor,intheperformanceofitsdutiespursuanttothisAgreement,mayutilizesubcontractors.
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DocuSignEnvelopeID:34069BB4-818D-46F0-QBAB-C9D5EDA32D19 SECTION19.CONTINUITYOFPERSONNEL.ContractorshallmakeeveryreasonableefforttomaintainthestabilityandcontinuityofContractor’sstaffandsubcontractors,ifany,assignedtoperformtheServices.ContractorshallnotifyCityofanychangesinContractor’sstaffandsubcontractors,ifany,assignedtoperformtheServicespriortoandduringanysuchperformance.SECTION20.TERMINATIONOFAGREEMENT.(a)CitymayterminatethisAgreement,withorwithoutcause,atanytimebygivingthirty(30)dayswrittennoticeofterminationtoContractor.Intheeventsuchnoticeisgiven,Contractorshallceaseimmediatelyallworkinprogress.(b)ContractormayterminatethisAgreementforcauseatanytimeuponthirty(30)dayswrittennoticeofterminationtoCity.(c)IfeitherContractororCityfailtoperformanymaterialobligationunderthisAgreement,then,inadditiontoanyotherremedies,eitherContractor,orCitymayterminatethisAgreementimmediatelyuponwrittennotice.(d)UponterminationofthisAgreementbyeitherContractororCity,allpropertybelongingexclusivelytoCitywhichisinContractor’spossessionshallbereturnedtoCity.ContractorshallfurnishtoCityafinalinvoiceforworkperformedandexpensesincurredbyContractor,preparedassetforthinSection4ofthisAgreement.ThisfinalinvoiceshallbereviewedandpaidinthesamemannerassetforthinSection4“CompensationandMethodofPayment"ofthisAgreement.(e)CitymaysuspendalloranyportionofContractor’sperformanceunderthisContractatitssoleoptionandforitsconvenienceforareasonableperiodoftimenottoexceedsix(6)months.Citymustfirstgiveten(10)days’writtennoticetoContractorofsuchsuspension.CitywillpaytoContractorasumequivalenttothereasonablevalueoftheservicessatisfactorilyprovideduptothedateofsuspension.Citymayrescindthesuspensionpriortooratsix(6)monthsbyprovidingContractorwithwrittennoticeoftherescission,atwhichtimeContractorwouldberequiredtoresumeperformanceincompliancewiththetermsandprovisionsofthisAgreement.ContractorwillbeentitledtoanextensionoftimetocompleteperformanceundertheAgreementequaltothelengthofthesuspensionunlessotherwiseagreedtoinwritingbytheParties.SECTION21.DEFAULT.IntheeventthatContractorisindefaultunderthetermsofthisAgreement,theCityshallnothaveanyobligationordutytocontinuecompensatingContractorforanyworkperformedafterthedateofdefault.Instead,theCitymaygivenoticetoContractorofthedefaultandthereasonsforthedefault.ThenoticeshallincludethetimeframeinwhichContractormaycurethedefault.Thistimeframeispresumptively-9-
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DocuSignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19 thirty(30)days,butmaybeextended,thoughnotreduced,ifcircumstanceswarrant.DuringtheperiodoftimethatContractorisindefault,theCityshallholdallinvoicesandshall,whenthedefaultiscured,proceedwithpaymentontheinvoices.Inthealternative,theCitymay,initssolediscretion,electtopaysomeoralloftheoutstandinginvoicesduringtheperiodofdefault.IfContractordoesnotcurethedefault,theCitymaytakenecessarystepstoterminatethisAgreementunderSection20.AnyfailureonthepartoftheCitytogivenoticeoftheContractor'sdefaultshallnotbedeemedtoresultinawaiveroftheCity’slegalrightsoranyrightsarisingoutofanyprovisionofthisAgreement.SECTION22.EXCUSABLEDELAYS.Contractorshallnotbeliablefordamages,includingliquidateddamages,ifany,causedbydelayinperformanceorfailuretoperformduetocausesbeyondthecontrolofContractor.Suchcausesinclude,butarenotlimitedto,actsofGod,actsofthepublicenemy,actsoffederal,stateorlocalgovernments,actsofCity,courtorders,fires,floods,epidemics,strikes,embargoes,andunusuallysevereweather.ThetermandpriceofthisAgreementshallbeequitablyadjustedforanydelaysduetosuchcauses.SECTION23.COOPERATIONBYCITYAllpublicinformation,data,reports,records,andmapsasareexistingandavailabletoCityaspublicrecords,andwhicharenecessaryforcarryingouttheServicesshallbefurnishedtoContractorineveryreasonablewaytofacilitate,withoutunduedelay,theServicestobeperformedunderthisAgreement.SECTION24.NOTICES.AllnoticesrequiredorpermittedtobegivenunderthisAgreementshallbeinwritingandshallbepersonallydelivered,orsentbytelecopierorcertifiedmail,postageprepaidandreturnreceiptrequested,addressedasfollows:
ToCity: CityofHemetAttn:CityManager445E.FloridaAvenueHemet,CA92543ToContractor:SouthernCaliforniaEMSTrainingInstituteAttn:KathyorArtDurbinPOBox710Wildomar,Ca92595
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D0cuSignEnvelopeID:34069BB4-B18D-46FD-9BAB-C9D5EDA32D19 Noticeshallbedeemedeffectiveonthedatepersonallydeliveredortransmittedbyfacsimileor,ifmailed,three(3)daysafterdepositofthesameinthecustodyoftheUnitedStatesPostalService.SECTION25.AUTHORITYTOEXECUTE.ThepersonorpersonsexecutingthisAgreementonbehalfofContractorrepresentsandwarrantsthathe/she/theyhas/havetheauthoritytosoexecutethisAgreementandtobindContractortotheperformanceofitsobligationshereunder.SECTION26.ADMINISTRATIONANDIMPLEMENTATION.ThisAgreementshallbeadministeredandexecutedbytheCityManagerorhisorherdesignatedrepresentative.TheCityManagershallhavetheauthoritytoissueinterpretationsandtomakeamendmentstothisAgreement,includingamendmentsthatcommitadditionalfunds,consistentwithSection28"Amendment"andtheCityManager’scontractingauthorityundertheHemetMunicipalCode.SECTION27.BINDINGEFFECT.ThisAgreementshallbebindingupontheheirs,executors,administrators,successorsandassignsoftheParties.SECTION28.AMENDMENT.NoamendmenttoormodificationofthisAgreementshallbevalidunlessmadeinwritingandapprovedbytheContractorandbytheCity.TheCityManagershallhavetheauthoritytoapproveanyamendmenttothisAgreementifthetotalcompensationunderthisAgreement,asamended,wouldnotexceedtheCityManager’scontractingauthorityundertheHemetMunicipalCode.AllotheramendmentsshallbeapprovedbytheCityCouncil.ThePartiesagreethattherequirementforwrittenmodificationscannotbewaivedandthatanyattemptedwaivershallbevoid.SECTION29.W AIVER.WaiverbyanyPartytothisAgreementofanyterm,condition,orcovenantofthisAgreementshallnotconstituteawaiverofanyotherterm,condition,orcovenant.WaiverbyanyPartyofanybreachoftheprovisionsofthisAgreementshallnotconstituteawaiverofanyotherprovisionnorawaiverofanysubsequentbreachorviolationofanyprovisionofthisAgreement.AcceptancebyCityofanyworkorservicesbyContractorshallnotconstituteawaiverofanyoftheprovisionsofthisAgreement.SECTION30.LAWTOGOVERN;VENUE.ThisAgreementshallbeinterpreted,construedandgovernedaccordingtothelawsoftheStateofCalifornia.intheeventoflitigationbetweentheParties,venuein
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DocuSignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19 statetrialcourtsshalllieexclusivelyintheCountyofRiverside,California.IntheeventoflitigationinaU.S.DistrictCourt,venueshalllieexclusivelyintheCentralDistrictofCalifornia,inRiverside.SECTION31.ATTORNEYSFEES,COSTSANDEXPENSES.IntheeventlitigationorotherproceedingisrequiredtoenforceorinterpretanyprovisionofthisAgreement,theprevailingPartyinsuchlitigationorotherproceedingshallbeentitledtoanawardofreasonableattorney'sfees,costsandexpenses,inadditiontoanyotherrelieftowhichitmaybeentitled.SECTION32.ENTIREAGREEMENT.ThisAgreement,includingtheattachedExhibits"A"throughistheentire,complete,finalandexclusiveexpressionofthePartieswithrespecttothemattersaddressedthereinandsupersedesallotheragreementsorunderstandings,whetheroralorwritten,orenteredintobetweenContractorandCitypriortotheexecutionofthisAgreement.Nostatements,representationsorotheragreements,whetheroralorwritten,madebyanyPartywhicharenotembodiedhereinshallbevalidandbinding.SECTION33.SEVERABILITY .Ifanyterm,conditionorcovenantofthisAgreementisdeclaredordeterminedbyanycourtofcompetentjurisdictiontobeinvalid,voidorunenforceable,theremainingprovisionsofthisAgreementshallnotbeaffectedtherebyandtheAgreementshallbereadandconstruedwithouttheinvalid,voidorunenforceableprovision(s).SECTION34.CONFLICTINGTERMS.Exceptasothenivisestatedherein,ifthetermsofthisAgreementconflictwiththetermsofanyExhibithereto,orwiththetermsofanydocumentincorporatedbyreferenceintothisAgreement,thetermsofthisAgreementshallcontrol.
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DocuSignEnvelopeID:34069BB4-818D-46FO-QBAB-C9D5EDA32D19 PROFESSIONALSERVICESAGREEMENTBETWEENTHECITYOFHEMET,CALIFORNIAANDSOUTHERNCALIFORNIAEMSTRAININGINSTITUTE,LLCINWITNESSWHEREOF,thePartiesheretohaveexecutedthisAgreementonthedateandyearfirst-abovewritten.CITYOFHEMET EddiePust,PoliceChief,ActingCityManager
ATTEST:CITYCLERK
APPROVEDASTOFORM:CITYATTORNEY
CONTRACTOR
Docusignedby:
By:WI’DIM/Iail/\.Its:
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‘Depar1meni")withtheServicestypicallyassociatedwithanEmergencyMedicalServices("EMS“)Director.includingbutnotlimitedto,monitoringandreviewingtheDepartmentsoperationoftheALSProgram,providingqualitycontrolsenticesandprovidingrecommendationsforchangesneededtocomplywiththeCallfomiaEmergencyMedicalServicesAuthority(‘CEMSA")andREMSArequirementsIncluding,withoutlimitation,anymandatedEmergencyMedicalSystemsQuality ServiceProvidershallsupplyHFDParamedicswithtraining.?eldpracticeandoontlnuingeducationrequiredbyandotherwisesufficienttomeetallapplicableCEMSAandREMSArequirementsforcontinuingeducation Re
D0cuSignEnvelopeID:34069BB4-818D-46F0-QBAB-C9D5EDA32D19 EXHIBIT"A"SCOPEOFSERVICESForpurposesofthisExhibit,Contractormayalsobereferredtoas“ServiceProvider.”A.AdvancedLifeSupport(ALS)ProgramApprovalServiceProviderwillmaintaintheDepartment'sALSProgramdocumentwithRiversideCountyEmergencyMedicalServicesAgency(“REMSA").ServiceProviderwillsupplyHemetFireDepartment("HFD“or improvementProgram.
andaccreditation.It.serviceProviderwillprovidethefoliowlngTypesotTraining,FlodPracticeandContinuingEducation:A.OrientationofthelocalEMSSystemasmaybeprescribedbyREMSA.B.TraininginanyoptionalscopeofpracticesasmaybeprescribedbyREMSA.C.SupervisedFieldEvaluationasmaybeprescribedbyREMSA.D.Cardiopulmonaryauecitaiion(CPR).E.AdvancedCardiacLifeSupport(ACLS).F.PediatricAdvancedLifeSupport(PALS).G.BasicEKGrecognition.Basic12leadEKGrecognition.
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anofthesaw!as.ServiceProvideagrauthatme intiotralnng.practlcaandontlnulngaducallosuppliedtoH mpliewith{M ies.quilemenlpertainingtoEMT—PIicensuredllsionandnuinaccredilalnlrcverlllcallonandshallnoli HFDofnew DocuSignEnvelopeID:34069BB4-818D-46F0-QBAB-C9D5EDA32D19 l.AssistancewithformcompletionasrequiredtorCEMSAandREMSAApplications.ll.Asp c r organn.ifieldc n FDcosfollowing:A.ServiceProviderrepresentsandwarrantsthatitisanapprovedEmergencyServicesContinuingEducationPmvidar.asde?nedinandmeetstherequirementsofChapters4and11.ofDivision9.ofTitle22oftheCaliforniaCodeRegulations.3.TheParamedicInstructionshallcoveralltopicsrequiredbyandshallotherwisemeetallapplicableCEMSAandREMSArequirements.includingwithoutlimitation.allastheymaybeamended,updated,repealedandraadoptedorotherwisemodl?edfromtimetotimeduringtheterm.ThematerialsandcontinuingeducationdeliveryformatsutilizedbytheServiceProvidershallalsosatisfyallapplicablecontinuingeducationrequirements.C.ServiceProvidershallremaincurrentlyreformedanduptodataregardingallCaiifornlaStatelawsandregulations,aswellasCEMSAandREMSApolicre s e,accrtcontig lo fytherequirementsapplicabletoHFDParamedicsandtheirlicensure.accreditationandcontinuingaccreditetionlreveriflcation.D.ServiceProviderwillnotbeprovidingHFDParamedicswithOnlineMedicalControltraining.NarcoticDescriptionservicetwiningoranyclinicaltrainingnecessarilyprovidedthroughalocalhospital.Ill.DuringperformanceoftheServices.ServiceProviderwillkeeptheCityappraisedofthestatusofperformancebydeliveringthefollowingstatusreports:A.Updatedcerti?cationlnfonnatlonregardingCEMSA&REMSA.IV .ThetangibleworkproductsandstatusreportswillbedeliveredtotheCitypursuanttothelollowlnschedule:A.AsrequiredbyCEMSA.REMSAandotherregulationssetforthbyCallfomlastatelaw.V .ServiceProviderwillutilizethefollowingpersonneltoaccomplishtheServices:A.MelissaSchmidtB.JessicaLopez
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§73.00Perhournottoexceed96hoursgermonth
DocusignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19 EXHIBIT"B"COMPENSATIONI.ContractorshallusethefollowingratesofpayintheperformanceoftheServices:A.Instructor II.ThetotalcompensationfortheServicesshallnotexceedEighty-FourThousandNinety-SixDollars($84,096.00)asprovidedinSection4“CompensationandMethodofPayment”ofthisAgreement.
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InsuranceReguirements
D0cuSignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19 EXHIBIT"C"INSURANCEA. . Contractorshallprovideandmaintaininsurance,acceptabletotheCity,infullforceandeffectthroughoutthetermofthisAgreement,againstclaimsforinjuriestopersonsordamagestopropertywhichmayarisefromorinconnectionwiththeperformanceoftheServicesbyContractor,itsagents,representativesoremployees.InsuranceistobeplacedwithinsurerswithacurrentA.M.Best'sratingofnolessthanA:V||.Contractorshallprovidethefollowingscopeandlimitsofinsurance:1.MinimumScoofInsurance.Contractorshallmaintainthefollowingtypesandlimitsofinsurance2 MinimumLimiofInsurance.Generalliabilityinsurance.ContractorshallmaintaincommercialgeneralliabilityinsurancewithcoverageatleastasbroadasInsuranceServicesOfficeformCG0001,inanamountnotlessthan$1,000,000peroccurrence,$2,000,000generalaggregate,forbodilyinjury,personalinjury,andpropertydamage.Thepolicymustincludecontractualliabilitythathasnotbeenamended.AnyendorsementrestrictingstandardISO“insuredcontract”languagewillnotbeaccepted.Automobileliabilityinsurance.ContractorshallmaintainautomobileliabilityinsuranceatleastasbroadasInsuranceServicesOfficeformCA0001coveringbodilyinjuryandpropertydamageforallactivitiesoftheConsultantarisingoutoforinconnectionwithWorktobeperformedunderthisAgreement,includingcoverageforanyowned,hired,non—ownedorrentedvehicles,inanamountnotlessthan$1,000,000combinedsinglelimitforeachaccident.Professionalliability(errors&omissions)insurance.ContractorshallmaintainprofessionalliabilityinsurancethatcoverstheServicestobeperformedinconnectionwiththisAgreement,intheminimumamountof$1,000,000perclaimandintheaggregate.Anypolicyinceptiondate,continuitydate,orretroactivedatemustbebeforetheeffectivedateofthisAgreementandContractoragreestomaintaincontinuouscoveragethroughaperiodnolessthanthree(3)yearsaftercompletionoftheservicesrequiredbythisAgreement.Workers’compensationinsurance.ContractorshallmaintainWorkers’CompensationInsurance(StatutoryLimits)andEmployer’sLiabilityInsurance(withlimitsofatleast$1,000,000peraccidentordisease).
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rancequirexcesliabi
OtherProvisions
OtherReguirements
DocusignEnvelopeID:34069334-818D-46F0-QBAB-C9D5EDA32D19 ContractorshallsubmittoCity,alongwiththecertificateofinsurance,aWaiverofSubrogationendorsementinfavorofCity,itsofficers,agents,employeesandvolunteers.Umbrellaorexcessliabilityinsurance.[Optionaldependingonlimitsrequired].AsanoptiontomeetthelimitsofinsureedbythisAgreement,Contractormayobtainandmaintainanumbrellaors lityinsurancepolicywithlimitsthatwillprovidebodilyinjury,personalinjuryandpropertydamageliabilitycoverageatleastasbroadastheprimarycoveragessetforthabove,includingcommercialgeneralliability,automobileliability,andemployer’sliability.Suchpolicyorpoliciesshallincludethefollowingtermsandconditions:Adropdownfeaturerequiringthepolicytorespondifanyprimaryinsurancethatwouldothen/visehaveappliedprovestobeuncollectibleinwholeorinpartforanyreason;Payonbehalfofwordingasopposedtoreimbursement;o Concurrencyofeffectivedateswithprimarypolicies;o Policiesshall“followform”totheunderlyingprimarypolicies;andinsuredsunderprimarypoliciesshallalsobeinsuredsundertheumbrellaorexcesspolicies.
B. .EachinsurancepolicyrequiredbythisAgreementshallbeendorsedandstatethecoverageshallnotbesuspended,voided,cancelledbytheinsureroreitherPartytothisAgreement,reducedincoverageorinlimitsexceptafter30days‘priorwrittennoticebycertifiedmail,returnreceiptrequested,hasbeengiventoCity.C. .ContractoragreestodepositwithCity,atorbeforetheeffectivedateofthiscontract,certificatesofinsurancenecessarytosatisfyCitythattheinsuranceprovisionsofthiscontracthavebeencompliedwith.TheCityAttorneymayrequirethatContractorfurnishCitywithcopiesoforiginalendorsementseffectingcoveragerequiredbythisSection.Thecertificatesandendorsementsaretobesignedbyapersonauthorizedbythatinsurertobindcoverageonitsbehalf.Cityreservestherighttoinspectcomplete,certifiedcopiesofallrequiredinsurancepolicies,atanytime.1.UponrequestfromtheCity,ContractorshallfurnishcertificatesandendorsementsfromeachsubcontractoridenticaltothoseContractorprovides.2.Anydeductiblesorself-insuredretentionsmustbedeclaredtoandapprovedbyCity.AttheoptionofCity,eithertheinsurershallreduceoreliminatesuchdeductiblesorself-insuredretentionsasrespectsCityoritsrespectiveelectedorappointedofficers,officials,employeesandvolunteersortheContractorshallprocureabondguaranteeingpaymentoflossesandrelatedinvestigations,claimadministration,defenseexpensesandclaims.
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DocuSignEnvelopeID:34069BB4-818D-46F0-9BAB-C9D5EDA32D19
3.TheprocuringofsuchrequiredpolicyorpoliciesofinsuranceshallnotbeconstruedtolimitContractor’sliabilityhereundernortofulfilltheindemnificationprovisionsandrequirementsofthisAgreement.4.CoverageprovidedbyContractorshallbeprimaryandanyinsuranceorself—insuranceprocuredormaintainedbyCityshallnotberequiredtocontributewithit.Thelimitsofinsurancerequiredhereinmaybesatisfiedbyacombinationofprimaryandumbrellaorexcessinsurance.Anyumbrellaorexcessinsuranceshallcontainorbeendorsedtocontainaprovisionthatsuchcoverageshallalsoapplyonaprimaryandnon-contributorybasisforthebenefitofCitybeforetheCity'sowninsuranceorself—insuranceshallbecalledupontoprotectitasanamedinsured.5.AllinsurancecoveragemaintainedorprocuredpursuanttothisagreementshallbeendorsedtowaivesubrogationagainstCity,itselectedorappointedofficers,agents,officials,employeesandvolunteersorshallspecificallyallowContractororothersprovidinginsuranceevidenceincompliancewiththesespecificationstowaivetheirrightofrecoverypriortoaloss.ContractorherebywaivesitsownrightofrecoveryagainstCity,andshallrequiresimilarwrittenexpresswaiversandinsuranceclausesfromeachofitssubconsultants.6.GeneralliabilitypoliciesshallprovideorbeendorsedtoprovidethatCityanditsofficers,officials,employees,andagents,andvolunteersshallbeadditionalinsuredsundersuchpolicies.Thisprovisionshallalsoapplytoanyexcess/umbrellaliabilitypolicies.
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City of Hemet Resolution No. 2022-XXX
CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2022- 0390
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF HEMET, CALIFORNIA, TO APPROVE THE
CONTRACT SERVICES AGREEMENT BETWEEN THE
CITY OF HEMET AND SOUTHERN CALIFORNIA EMS
TRAINING INSTITUTE. AUTHORIZING THE FINANCE
DIRECTOR TO RECORD A SUPPLEMENTAL
APPROPRIATION IN THE AMOUNT OF $84,096.00,
AND AUTHORIZE THE CITY MANAGER TO EXECUTE
ALL DOCUMENTS REGARDING THE PURCHASE.
The City Council of the City of Hemet, California (hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, the City of Hemet Fire Department implemented an Advanced Life Support (ALS) program on November 11th, 2014. This recognizes the Hemet Fire Department as the Paramedic Services provider for the City of Hemet, and has been approved and authorized to provide (ALS) service by the Riverside County Emergency Services Agency (REMSA). As an authorized Paramedic Services provider, the City of Hemet Fire Department is responsible to provide Paramedic level continuing education; this includes field training, and structured continuing education as required by and otherwise sufficient to meet all California Emergency Medical Authority (CEMSA) requirements. The Hemet Fire Department also meets the Quality Assurance and continuing education requirements by "contracting out" with an approved instructor who is duly qualified, fully accredited as well as maintaining licenses, educational degrees and similar qualifications as may be required by CEMSA and REMSA.
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City of Hemet Resolution No. 2022-XXX
WHEREAS, the renewal of the current contract with Southern California EMS Training Institute allows the Hemet Fire department the ability to maintain the current standards in areas such as EMS oversight, training and Quality Assurance.
WHEREAS, the previous agreement executed in 2020 has reached its end date. The new agreement as proposed reflects a 96-hour (3 day a week) schedule.
This schedule will provide the necessary support required to adequately maintain the continuing education and quality assurance needs of the HFD.
WHEREAS, the continuation of the current contract maintains the Strategic goal of Operational Effectiveness and allows the Hemet Fire Department to operate in a financially sustainable manner.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HEMET DOES HEREBY FIND AND RESOLVE AS FOLLOWS:
SECTION 1. Incorporation of Recitals, The City Council of the City of Hemet finds and determines that the above referenced recitals are true and correct and the material to this Resolution.
SECTION 2. City Council Actions.
a) The City Manager, or his designee, is authorized and directed to utilize both the General Fund account #110-3200-2400, as well as Measure U account # 115-3241-2710 for the purposes of this Resolution. b) The City Manager, or his designee, is authorized and directed to execute any purchase orders, agreements, or other documents necessary to effectuate the contract services agreement between the City of Hemet and the Southern California EMS Training Institute, so long as such purchase
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City of Hemet Resolution No. 2022-XXX
orders, agreements, or other documents are in a form approved by the City Attorney.
c) The Finance Director, or their designee, is authorized and directed to record a supplemental appropriation as follows: Approving the contract services agreement between the City of Hemet and the Southern California EMS Training Institute in the amount of $84,096.00.
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Public Works
Submitted by: Eddie Pust, Interim City Manager
Charles Russell, Public Works Operations Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving the Agreement for Services with Yoda Painting Inc., and Authorizing the Interim City Manager to Execute the Agreement and Authorizing the Interim City Manager to Approve Purchase Orders in Support of the Agreement and Authorizing the Finance Director to Establish a Supplemental Appropriation in Fund 270 in the Amount of $90,200, Including a 10% Contingency, to Paint the Exterior of the City of Hemet Public Library
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Approving the Agreement for Services with Yoda Painting Inc., and Authorizing the Interim City Manager to Execute the Agr eement and Authorizing the Interim City Manager to Approve Purchase Orders in Support of the Agreement and Authorizing the Finance Director to Establish a Supplemental Appropriation in Fund 270 in the Amount of $90,200, Including a 10% Contingency, to Pain t the Exterior of the City of Hemet Public Library.
BACKGROUND:
The City of Hemet Public Library is located at 300 East Latham Ave, on the north east corner of Harvard St. and Latham Ave. It was built in 2003 and over the past 19 years, paint on the exterior of the building has faded due to exposure to the elements.
At the Special Council Meeting held on March 4, 2022 City Council discussed proposed American Rescue Plan Act (ARPA) projects and along with a host of other projects, City Council approved a project to paint the City of Hemet Public Library.
Staff is requesting that City Council approve a supplemental appropriation of $90,200 including a 10% contingency to cover all associated costs.
ANALYSIS:
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Project Description:
This project involves painting of the exterior of the building including all stucco and iron attached to the building, lamp posts, patio covers with metal frames and fiberglass adornments.
The timeline for completion of this project is thirty (30) calendar days.
On September 22, 2022, the Procurement Administrator received three (17) bids, as shown below.
Bidder Total Bid
Pacific Rim Painting Co. $78,450
Yoda Painting Inc. $82,000
Polychrome Construction Inc. $96,100
Color New Co. $96,100
Innovation Painting Inc. $105,000
Anemos Enterprises Inc. $119,000
Ewing Painting Inc. $119,980
United Paint and Coatings Co. $129,600
Certapro Painters $129,750
Harbor Coating & Restoration $134,730
NuHome Fog Coat & Painting $141,500
MEAR Construction Inc. $147,000
U.S. National Corp. $156,980
Fino Builders Inc. $162,000
Mariscal Painting Inc. $174,000
AM Painting Inc. $188,650
Singh Group Inc. $199,000
Informal bid procedures were followed in conformance with the Public Contract Code.
After checking the references of the lowest bidders, Staff recommends Council approve the Agreement for Services with Yoda Painting Inc., and authorize the Finance Dire ctor to establish a supplemental appropriation so that the City Manager may proceed with awarding this public works painting project to Yoda Painting Inc., in an amount not to exceed $82,000. Based on the information received from the references provided by Pacific Rim Painting Co., this bidder was found not responsible.
Public Works Department Staff will provide construction management and inspection services.
DISCUSSION:
The City of Hemet Public Library is a very prominent building within the City of Hemet and is a popular destination for the citizens of Hemet and its visitors. Repainting the library will improve the appearance of the building and aesthetics of the surrounding community.
PREVIOUS COUNCIL ACTION:
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The Library Paint project was approved at the Special City Council Meeting held on March 4, 2022.
STRATEGIC PLAN INTEGRATION:
GOAL ONE: QUALITY OF LIFE:
To ensure that Hemet is safe, clean, attractive and comfortable for all who live, work, and visit.
Objective 1: Enhance the visual appearance of the community to make it attractive and reduce blight.
FISCAL IMPACT:
Staff is requesting a supplemental appropriation in the amount of $90,200, including a 10% contingency, from the existing fund balance of Fund 270. The fund balance of Fund 270 is sufficient to cover this supplemental appropriation request.
ALTERNATIVE(S):
1.Deny the supplemental appropriation.
2.Provide alternate direction to City Staff.
ATTACHMENT(S):
Attachment 1: Resolution for Library Exterior Painting Project Attachment 2 - Library Painting Bids
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City of Hemet Resolution No. 2022-xxx
CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2022-xxx
A RESOLUTION OF THE
CITY COUNCIL OF THE
CITY OF HEMET,
CALIFORNIA APPROVING
THE AGREEMENT FOR
SERVICES WITH YODA
PAINTING INC., AND
AUTHORIZING THE
INTERIM CITY MANAGER
TO EXECUTE THE
AGREEMENT AND
AUTHORIZING THE
INTERIM CITY MANAGER
TO APPROVE PURCHASE
ORDERS IN SUPPORT OF
THE AGREEMENT AND
AUTHORIZING THE
FINANCE DIRECTOR TO
ESTABLISH A
SUPPLEMENTAL
APPROPRIATION IN FUND
270 IN THE AMOUNT OF
$90,200 INCLUDING A 10%
CONTINGENCY, TO PAINT
THE EXTERIOR OF THE
CITY OF HEMET PUBLIC
LIBRARY.
The City Council of the City of Hemet, California
(hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, the Public Works Department is
responsible for the maintenance and repairs for City of Hemet owned buildings; and
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City of Hemet Resolution No. 2022-xxx
WHEREAS, the City of Hemet Public Library
was built in 2003 and over the past 19 years the paint
on the exterior of the building has faded due to
exposure to the elements; and
WHEREAS, City Council approved a project to
repaint the exterior of the City of Hemet Public Library; and
WHEREAS, an Invitation for Bid was posted on
August 25, 2022 and notified 58 potential vendors on
Planet Bids and the City received bids from 17 vendors; and
WHEREAS, City staff determined that Yoda Painting,
Inc. was the lowest responsive and responsible bidder
offering the best overall value to the City to repaint the exterior of the City of Hemet Public Library; and
WHEREAS, approving this supplemental
appropriation will allow the repainting of the exterior of the City of Hemet Public Library and return the building to its original appearance.
NOW, THEREFORE, THE CITY COUNCIL OF
THE CITY OF HEMET FINDS, DETERMINES,
ORDERS AND RESOLVES AS FOLLOWS:
1. Yoda Painting, Inc. is awarded a
services agreement to repaint the
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City of Hemet Resolution No. 2022-xxx
exterior of the City of Hemet Public
Library.
2. The Interim City Manager, or his
designee, is authorized and directed
to execute the agreement, any
purchase orders, other documents
necessary to effectuate the intent of
this resolution so long as such
agreement, purchase orders, or
other documents are in a form
approved by the City Attorney.
3. The Finance Director is
authorized to establish a
supplemental appropriation in fund
270 in the amount of $90,200,
including a 10% contingency.
PASSED, APPROVED AND ADOPTED this 25th
day of October, 2022.
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
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City of Hemet Resolution No. 2022-xxx
_____________________________
John Paul Maier, City Clerk
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City of Hemet Resolution No. 2022-xxx
State of California )
County of Riverside )
City of Hemet )
I, John Paul Maier, City Clerk of the City of
Hemet, do hereby certify that the foregoing resolution
was adopted by the Hemet City Council on the 25 th
day of October, 2022, and was passed by the
following vote:
AYES: Council Members:
NOES: Council Members: None.
ABSTAIN: Council Members: None.
ABSENT: Council Members: None.
_____________________________
John Paul Maier, City Clerk
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IV. BID SHEET FOR HEMET PUBLIC LIBRARY EXTERIOR PAINTING
DATE: _______________________
TO THE CITY OF HEMET, CALIFORNIA:
BIDDER (Firm Name)
__________________________________________________________
The undersigned hereby proposes and agrees to furnish any and all materials, equipment, tools, labor, and services for Hemet Public Library exterior painting as specified in Section II Scope of Services, and to perform all work in the manner and time prescribed therein.
The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work.
___________________________________________________________ Name of Company as Licensed Contractor License No. and Class
__________________________________
DIR Registration No. & Expiration
LUMP SUM BASE BID (in words and in figures) $ __________________________ (as listed for Exterior Painting, Floor Coating, Wrought Iron) (in figures)
___________________________________________ dollars & _________/100 (in words)
Brand name and paint material for Stucco _____________________________
Brand name and paint material for Floor coating ________________________
Brand name and paint material for Wrought iron ________________________
Approximation of time needed to begin work after contract is awarded _________
The above amount is the total amount bid for the entire contract work including all applicable taxes and hourly prevailing wage rates. Any alteration, erasure, or change must be clearly indicated and initialed by the bidder. The bidder agrees 9/22/22
Yoda Painting Inc.
Yoda Painting Inc. - 1050095 - C 33
1000525507 - 06/30/2024
Dunn Edwards - Acrihues - Flat
Dunn Edwards - Aristoshield - Semi
3days
82,000
#eighty two thousand# 0
Rust Oleum Anti Skid
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that if there are any discrepancies or questions in the figures, the CITY will use the lower figure despite the bidder’s intent. The City reserves the right to reject any and all bids and to waive any irregularities.
Addendum(a) No(s). _______________ has/have been received and is/are included in this proposal.
The undersigned bidder declares that he has carefully examined the specifications and read the terms and conditions, and hereby proposes and agrees, if this bid is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth on this Bid Sheet.
THE CONTRACTOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID.
Company Name:
Address:
Telephone #:
E-mail address:
Business License Number:
Authorized Representative: (print)
Signature:
DIR Reg. No. & Contractor License No. Title:
1,2,3
Yoda Painting Inc. 2254 40th ave. San Francisco, CA 94116 4153751611
[email protected]
Mike Takar
1000527505 - 1050095 President
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188,650.00
ONE HUNDRED EIGHTY- EIGHT THOUSAND SIX HUNDRED FIFTY
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IV. BID SHEET FOR HEMET PUBLIC LIBRARY EXTERIOR PAINTING
DATE: _______________________
TO THE CITY OF HEMET, CALIFORNIA:
BIDDER (Firm Name)
__________________________________________________________ The undersigned hereby proposes and agrees to furnish any and all materials, equipment, tools, labor, and services for Hemet Public Library exterior painting as specified in Section II Scope of Services, and to perform all work in the manner and time prescribed therein.
The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work. ___________________________________________________________ Name of Company as Licensed Contractor License No. and Class
__________________________________
DIR Registration No. & Expiration
LUMP SUM BASE BID (in words and in figures) $ __________________________ (as listed for Exterior Painting, Floor Coating, Wrought Iron) (in figures)
___________________________________________ dollars & _________/100 (in words)
Brand name and paint material for Stucco _____________________________ Brand name and paint material for Floor coating ________________________ Brand name and paint material for Wrought iron ________________________ Approximation of time needed to begin work after contract is awarded _________ The above amount is the total amount bid for the entire contract work including all applicable taxes and hourly prevailing wage rates. Any alteration, erasure, or change must be clearly indicated and initialed by the bidder. The bidder agrees Septemebr 22, 2022
COLOR NEW CO
COLOR NEW CO 818650 C33, B
1000001623 06/30/2023
Sherwin Williams Super paint
Sherwin Williams Pro Industrial Alkyd Urethane
10 calendar days
Seal-Krete textured fl oor coating system
using Dura-Shell or Poly-Shell fi nish product with a Clear Non-Slip Additive or a Floor-Tex 40 Zero
97,000.00
Ninety Seven Thousand
September 22, 2022
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that if there are any discrepancies or questions in the figures, the CITY will use the lower figure despite the bidder’s intent. The City reserves the right to reject any and all bids and to waive any irregularities.
Addendum(a) No(s). _______________ has/have been received and is/are included in this proposal.
The undersigned bidder declares that he has carefully examined the specifications and read the terms and conditions, and hereby proposes and agrees, if this bid is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth on this Bid Sheet.
THE CONTRACTOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID.
Company Name:
Address:
Telephone #:
E-mail address:
Business License Number:
Authorized Representative: (print)
Signature:
DIR Reg. No. & Contractor License No. Title:
Q&A Set 1 to Set 8
COLOR NEW CO
818-884-0856
22855 Califa St
Woodland Hills, CA 91367
[email protected] 818650
Louis Loizu
1000001623 81650 Owner
818650
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IV. BID SHEET FOR HEMET PUBLIC LIBRARY EXTERIOR PAINTING DATE: _______________________
TO
THE CITY OF HEMET, CALIFORNIA:
BI
DDER (Firm Name)
___________
_______________________________________________
The u
ndersigned hereby proposes and agrees to furnish any and all materials, equipment, tools, labor, and services for Hemet Public Library exterior painting as specified in Section II Scope of Services, and to perform all work in the manner and time prescribed therein.
The
undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work. ______
_____________________________________________________
Name of Company as Licensed Contractor License No. and Class ______
____________________________
DIR Registration No. & Expiration
LU
MP SUM BASE BID (in words and in figures) $ __________________________ (as listed for Exterior Painting, Floor Coating, Wrought Iron) (in figures)
______
_____________________________________ dollar s & _________/100 (in words)
Brand name and paint material for Stucco _____________________________ Br
and name and paint material for Floor coating ________________________ Br
and name and paint material for Wrought iron ________________________ Appr
oximation of time needed to begin work after contract is awarded _________ Th
e above amount is the total amount bid for the entire contract work including all applicable taxes and hourly prevailing wage rates. Any alteration, erasure, or change must be clearly indicated and initialed by the bidder. The bidder agrees 9/16/2022
Harbor Coating & Restoration
Harbor Coating & Restoration
473853 / Class A, B, C10, C33, D6, D12, D38
1000059509 7/29/2023
134,730.00
SHERWIN WILLIAMS OR DUNN EDWARDS
SHERWIN WILLIAMS OR DUNN EDWARDS
SHERWIN WILLIAMS OR DUNN EDWARDS
15 DAYS
One hundred thirty four thousand seven hundred thirty
00
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that if there are any discrepancies or questions in the figures, the CITY will use the lower figure despite the bidder’s intent. The City reserves the right to reject any and all bids and to waive any irregularities.
Addendum(a) No(s). _______________ has/have been received and is/are included in this proposal.
The undersigned bidder declares that he has carefully examined the specifications and read the terms and conditions, and hereby proposes and agrees, if this bid is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth on this Bid Sheet.
THE CONTRACTOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID.
Company Name:
Address:
Telephone #:
E-mail address:
Business License Number:
Authorized Representative: (print)
Signature:
DIR Reg. No. & Contractor License No. Title:
1-8
*Addendum have all be acknowledged via PLANET BIDS*
Harbor Coating & Restoration
625 w. katella ave # 5 Orange CA 92867
760-500-9264
[email protected]
Will obtain City of Hemet Bus License if
awarded
Mahmoud Merzi
Owner/Contractor
1000059509
473853
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IV. BID SHEET FOR HEMET PUBLIC LIBRARY EXTERIOR PAINTING DATE: e/8122
TO THE CITY OF HEMET, CALIFORNIA:
BIDDER (Firm Name)
MEAR Construction INC.
The undersigned hereby proposes and agrees to fumish any and all materials, equipment, tools, labor, and eervices for Hemet Public Library exterior painting as specified in Section ll Scope of Services, and to perform allwork in the manner and tirne prescribed therein.
,'
The undersigned bidder certifies that this proposal is made in good fuith, without collusion or connection with anyother person or persons bidding on the work.
MEAR Construetion INC. 607980
Narne AS Contractor No. and Class
1 000001437 6/30/23
DIR Registration No. & Expiration
LUMP SUM
(as listed for
(in figures)
One hun-dred and forty-seven thousand
7, 000 , 00
lron)
dollars & zeo 00
(in words)
Brand name and paint material for Stucco Vista paint
Brand name and paint materialfor Floor coating Vista Paint Brand name and paint material far Wrought irpn Vista Paint Approximation of time needed to begin work after contract is awarded 1-3 weeks The above amount is the total amount bid for the entire contract work including all applicable taxes and hourly prevailing wage rates. Any alteration, erasure, or change must be clearly indicated and initialed by the bidder. The bidder agrees
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that if there are any discrepancies or questions in the figures, the CITY will use the lower figure despite the biddeds intent. The City reserves the right to reject any and all bids and to waive any irregularities.
Addendum(a) No(s).
proposal.
B has/have been received and is/are included in this
The undersigned bidder declares that he has carefully examined the specifications and read the terms and conditions, and hereby proposes and agrees, if this bid is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth on this Bid Sheet.
THE CONTRACTOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID.
Company Name:
MEAR Construction fNC.
Address:
10722 Trask Ave. Suite B
Garden Grove, CA 92843
Telephone #:
7 1 4-537 -4456
E-mail address:
lreneGmear-construct ion . com
Business License Number:
320983
Authorized Representative: (print)
Mike Mendonis
Signature:
tL"l-\fu,J.vA
1 000 001 437
607980
Title:
President
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IV. BID SHEET FOR HEMET PUBLIC LIBRARY EXTERIOR PAINTING D AT E : S e p t e m b e r 2 2 . 2 0 2 2 .
TO THE CITY OF HEMET, CALIFORNIA:
BIDDER (Firm Name)
P O L Y C H R O M E C O N S T R U C T I O N I N C .
The undersigned hereby proposes and agrees to furnish any and ail materials, equipment, tools, labor, and services for Hemet Public Library exterior painting as specified in Section II Scope of Services, and to perform all work in the manner and time prescribed therein.
The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work.
Polychrome Construction Inc. 993826 B/C-33.
Name of Company as Licensed Contractor License No. and Class 10QQ020697 0 6 / 3 0 / 2 0 2 4 .
DIR Registration No. &Expiration
LUMP SUM BASE BID (in words and in figures) $96.100.00
(as listed for Exterior Painting, Floor Coating, Wrought Iron) (in figures)
N I N E T Y- S I X T H O U S A N D . O N E H U N D R E D dollars & 0.00 / 1 Q 0 (in words)
Brand name and paint material for Stucco La Habra
Brand name and paint material for Floor coating Dunn Edwards Paints Brand name and paint material for Wrought iron Dunn Edwards Paints Approximation of time needed to begin work after contract is awarded 5davs.
The above amount is the total amount bid for the entire contract work including all applicable taxes and hourly prevailing wage rates. Any alteration, erasure, or change must be clearly indicated and initialed by the bidder. The bidder agrees
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that if there are any discrepancies or questions in the figures, the CITY will use the lower figure despite the bidder’s intent. The City reserves the right to reject any and all bids and to waive any irregularities.
1Addendum(a) No(s).
proposal.
has/have been received and is/are included in this
The undersigned bidder declares that he has carefully examined the specifications and read the terms and conditions, and hereby proposes and agrees, if this bid is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth on this Bid Sheet.
THE CONTRACTOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID.
Company Name:
Polychrome Construction Inc.
Address:
8908 Balboa Blvd., Northridge,
California, 91325.Telephone #:
818-831-8308
E-mail address: B u s i n e s s L i c e n s e N u m b e r :
N/[email protected]
Authorized Representative: (print)
Marios Polychronas
TTtle:DIR Reg. No. &Contractor License No.
President.1000020697 /993826
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IV. BID SHEET FOR HEMET PUBLIC LIBRARY EXTERIOR PAINTING
DATE: _______________________
TO THE CITY OF HEMET, CALIFORNIA:
BIDDER (Firm Name)
__________________________________________________________
The undersigned hereby proposes and agrees to furnish any and all materials, equipment, tools, labor, and services for Hemet Public Library exterior painting as specified in Section II Scope of Services, and to perform all work in the manner and time prescribed therein.
The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work.
___________________________________________________________ Name of Company as Licensed Contractor License No. and Class
__________________________________
DIR Registration No. & Expiration
LUMP SUM BASE BID (in words and in figures) $ __________________________ (as listed for Exterior Painting, Floor Coating, Wrought Iron) (in figures)
___________________________________________ dollars & _________/100 (in words)
Brand name and paint material for Stucco _____________________________
Brand name and paint material for Floor coating ________________________
Brand name and paint material for Wrought iron ________________________
Approximation of time needed to begin work after contract is awarded _________
The above amount is the total amount bid for the entire contract work including all applicable taxes and hourly prevailing wage rates. Any alteration, erasure, or change must be clearly indicated and initialed by the bidder. The bidder agrees Sept 19, 2022
Singh Group Inc
Singh Group Inc 857561 - Class A
1000004621. Exp: 6/30/2024
199,000
One hundred ninety nine thousand 0
Brand: Dunn Edward. Material ARISTOSHIELD Interior/
Exterior Semi-Gloss
Brand: Dunn Edward, Material: Rust Oleum low Voc Porch
and floor coating
Brand: Dunn Edward, Material: BLOC-RUST Premium
PAINTS, Interior/Exterior Rust Preventative Metal Primer 5 days
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that if there are any discrepancies or questions in the figures, the CITY will use the lower figure despite the bidder’s intent. The City reserves the right to reject any and all bids and to waive any irregularities.
Addendum(a) No(s). _______________ has/have been received and is/are included in this proposal.
The undersigned bidder declares that he has carefully examined the specifications and read the terms and conditions, and hereby proposes and agrees, if this bid is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth on this Bid Sheet.
THE CONTRACTOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID.
Company Name:
Address:
Telephone #:
E-mail address:
Business License Number:
Authorized Representative: (print)
Signature:
DIR Reg. No. & Contractor License No. Title:
Singh Group Inc
13 1308 Descanso Ave
San Marcos, CA 92069
760-798-3088
[email protected] 38692
Adolf Singh
President1000004621. 857561
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IV. BID SHEET FOR HEMET PUBLIC LIBRARY EXTERIOR PAINTING
DATE: _______________________
TO THE CITY OF HEMET, CALIFORNIA:
BIDDER (Firm Name)
__________________________________________________________
The undersigned hereby proposes and agrees to furnish any and all materials, equipment, tools, labor, and services for Hemet Public Library exterior painting as specified in Section II Scope of Services, and to perform all work in the manner and time prescribed therein.
The undersigned bidder certifies that this proposal is made in good faith, without collusion or connection with any other person or persons bidding on the work.
___________________________________________________________ Name of Company as Licensed Contractor License No. and Class
__________________________________
DIR Registration No. & Expiration
LUMP SUM BASE BID (in words and in figures) $ __________________________ (as listed for Exterior Painting, Floor Coating, Wrought Iron) (in figures)
___________________________________________ dollars & _________/100 (in words)
Brand name and paint material for Stucco _____________________________
Brand name and paint material for Floor coating ________________________
Brand name and paint material for Wrought iron ________________________
Approximation of time needed to begin work after contract is awarded _________
The above amount is the total amount bid for the entire contract work including all applicable taxes and hourly prevailing wage rates. Any alteration, erasure, or change must be clearly indicated and initialed by the bidder. The bidder agrees 09/21/22
United Paint & Coatings Co.
United Paint & Coatings Co. 1023824 C-33
PW-LR-1000838372 06/30/23
129,600.00
One hundred twenty-nine thousand six hundred zero
Sherwin Williams Exterior Super Paint
Seal Krete Floor-Tex Concrete Textured Coating
Sherwin Williams Pro-Industrial Alkyd Urethane
10 days
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that if there are any discrepancies or questions in the figures, the CITY will use the lower figure despite the bidder’s intent. The City reserves the right to reject any and all bids and to waive any irregularities.
Addendum(a) No(s). _______________ has/have been received and is/are included in this proposal.
The undersigned bidder declares that he has carefully examined the specifications and read the terms and conditions, and hereby proposes and agrees, if this bid is accepted, to furnish all material in accordance with the specifications and instructions, in the time and manner therein prescribed for the unit cost amounts set forth on this Bid Sheet.
THE CONTRACTOR IN SUBMITTING THIS BID MUST FILL IN THE FOLLOWING INFORMATION. FAILURE TO DO SO MAY VOID YOUR BID.
Company Name:
Address:
Telephone #:
E-mail address:
Business License Number:
Authorized Representative: (print)
Signature:
DIR Reg. No. & Contractor License No. Title:
All posted until 09/22/22
United Paint & Coatings Co.
760-625-2959
50485 Jalisco Ave
Coachella, CA 92236
[email protected]
1023824
Cristian Gonzalez
PW-LR-1000838372 Owner
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Fire Department
Submitted by: Eddie Pust, Interim City Manager
Kevin Kuhlman, Fire Battalion Chief;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving the use of AMR Penalty Fees to Purchase Needed Components for Tablet Command and Authorizing the Finance Director to Record a Supplemental Appropriation in the Amount of $15,026.99, Approving Funding for the Total Amount of $85,026.99, and Authorizing the City Manager to Execute all Documents Related to this Purchase
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, Approving the use of AMR penalty fees to purchase needed components for Tablet Command and Authorizing the Finance Director to Record a Supplemental Appropriation in the amount of $15,026.99, approving funding for the amount of $85,026.99, and Authorizing the City Manager to execute a ll documents related to this purchase.
BACKGROUND:
The Hemet Fire Department utilizes computer aided dispatch (CAD) to respond to emergency incidents within the city as well as surrounding areas. This dispatch process sends pertinent incident related information from Mark43 CAD to a Mobile Data Book (MDB/Computer Laptop) installed on each responding apparatus. This information includes specific details such as unit dispatched, address, nature of injury, response district, safety related details and mapp ing to incident location. This is a critical piece of the response process for both Fire and EMS incidents. When this process fails, whether it be CAD itself or the MDB, the responding unit is delayed in its response and service to the community is directly affected.
ANALYSIS:
The Hemet Fire department has been seeking out a more robust mapping system to integrate with the current Mark43 CAD system. Tablet Command will integrate with Mark43 and provide a more robust mapping software to guide units into emergency scenes.
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HFD Command Staff is always seeking better ways and alternatives to improve service delivery and increase efficiency and effectiveness of our responding units. Tablet Command is a multi -use incident command, accountability and mapping software. This produc t runs off an iOS platform and functions like a common iPhone. It allows the end user (responding Fire Department unit), to receive CAD information for the specific emergency, then allows the unit to respond to that incident. The system uses iOS mapping software identical to current iPhones. This mapping software will be able to identify local roads, streets, water hydrants as well as identify the surrounding maps of adjoining agencies. All of these improvements will assure that HFD's response to emergency incidents is without delay and within NFPA recommended times.
Equipment purchased will follow all City of Hemet Purchasing guidelines and awarded to:
• iPads - Will be purchased via Verizon, and selected via bid process • Mounts- Will be purchased via X-Naut. This purchase will be via Sole Source due to the need of a cooling case to keep the iPad from overheating.
• Installation - Will be completed by High Desert Communication.
DISCUSSION:
Tablet command will improve the current process of emergency inc idents being received and sent via Mark43 CAD to Mobile Data Books (MDB/Computer Laptop) on the responding apparatus. The Hemet Fire Department has researched Tablet Command and has spent numerous months in the creation of "middleware" which will allow Tab let Command to receive dispatch information directly from Mark43.
Tablet Command will send this information to Hemet Fire units in a reliable, user friendly, and efficient dispatching and mapping system.
When either CAD, or the MDB are malfunctioning, or the network connection fails, the result is a delay in the dispatch process and a delay in critical incident information being received by the responding unit. This delay can result in extended response times and potential liability being placed on the City of Hemet. This improvement will have a direct effect on the response of the Hemet Fire Department and will assure that the service to our community does not suffer.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
FISCAL IMPACT:
The total cost of this purchase is $85,026.99. The breakdown and funding source is listed below:
• Tablet Command - Project build, Interface construction $ 43,735.00 • (17) 12.9" Apple Pro iPads $ 22,401.58 • (20) X Naut Cooling cases, Mag Power, Skins and Mounts $ 14,269.66 • Installation and Mounting $ 4,620.75 TOTAL: $ 85,026.99
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Funding Source:
AMR Penalty Fee account # 110-0653 with the purchase from account #110-3241-5400.
FY 22/23 City Council budget approved $70,000 for this project.
An additional appropriation of $15,026.99 is being sought from AMR Penalty fee account to cover full cost of the project.
ATTACHMENT(S):
Tablet Command Resolution 2022
Table Command Quote
Tablet Command Agreement
TC iPad Quotes
X-Naut Quote
High Desert Comm final quote
Sole Source X-Naut
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City of Hemet Resolution No. 2022-XXX
CITY OF HEMET
HEMET, CALIFORNIA
RESOLUTION NO. 2022- 0400
A RESOLUTION OF THE
CITY COUNCIL OF THE
CITY OF HEMET,
CALIFORNIA, APPROVING
THE USE OF AMR
PENALTY FEES TO
PURCHASE THE NEEDED
COMPONENTS FOR
TABLET COMMAND.
AUTHORIZING THE
FINANCE DIRECTOR TO
RECORD A
SUPPLEMENTAL
APPROPRIATION IN THE
AMOUNT OF $15,026.99,
APPROVING THE TOTAL
FUNDING OF $85,026.99,
AND AUTHORIZE THE
CITY MANAGER TO
EXECUTE ALL
DOCUMENTS
REGARDING THE
PURCHASE.
The City Council of the City of Hemet, California
(hereafter referred to as the “City Council”) does resolve as follows:
WHEREAS, The Hemet Fire Department utilizes
computer aided dispatch (CAD) to respond to emergency
incidents within the city as well as surrounding areas. This
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City of Hemet Resolution No. 2022-XXX
dispatch process sends pertinent incident related information from Mark43 CAD to a Mobile Data Book (MDB/Computer
Laptop) installed on each responding apparatus. This
information includes specific details such as unit dispatched, address, nature of injury, response district, safety related details and mapping to incident location. This is a critical piece of the response process for both Fire and EMS
incidents. When this process fails, whether it be CAD itself or the MDB, the responding unit is delayed in its response and service to the community is directly affected.
WHEREAS, Tablet Command is a multi-use
incident command, accountability and mapping
software. This product runs off an iOS platform and
functions like a common iPhone. It allows the end user
(responding fire dept unit), to receive CAD information for the specific emergency, then allows the unit to
respond to that incident. The system uses iOS mapping
software identical to current iPhones. This mapping
software will be able to identify local roads, streets, water hydrants as well as identify the surrounding maps of adjoining agencies. All of these improvements will
assure that our response to emergency incidents is
without delay and within NFPA recommended time.
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City of Hemet Resolution No. 2022-XXX
WHEREAS, the addition of Tablet Command as
the incident command, accountability and mapping
software resulted from the evaluation of our existing
practices and procedures, and was found to improve
service and delivery. With this change, the Hemet Fire
department will ensure continuity with industry best
practices.
NOW, THEREFORE, THE CITY COUNCIL OF THE
CITY OF HEMET DOES HEREBY FIND AND
RESOLVE AS FOLLOWS:
SECTION 1. Incorporation of Recitals, The City
Council of the City of Hemet finds and determines that
the above referenced recitals are true and correct and
the material to this Resolution.
SECTION 2. City Council Actions.
a) The City Manager, or his designee,
is authorized and directed to utilize
the AMR Penalty fee account # 110-
0653 and allocate funds to account #
110-3241-5400 for the purposes of
this Resolution.
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City of Hemet Resolution No. 2022-XXX
b) The City Manager, or his designee,
is authorized and directed to execute
any purchase orders, agreements, or
other documents necessary to
effectuate the use of AMR Penalty
fees to purchase the needed
components for Tablet Command, so
long as such purchase orders,
agreements, or other documents are
in a form approved by the City
Attorney.
c) The Finance Director, or their
designee, is authorized and directed
to record a supplemental
appropriation as follows: Approving
the use of AMR Penalty Fees to
Purchase Needed Components for
Tablet Command and Authorizing
the Finance Director to Record a
Supplemental Appropriation in the
Amount of $15,026.99, Approving
Funding in the Total Amount
of $85,026.99.
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City of Hemet Resolution No. 2022-XXX
____________________________
Malcolm Lilienthal, Mayor
ATTEST:
_____________________________
John Paul Maier, City Clerk
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City of Hemet Resolution No. 2022-XXX
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TabletCommand
Date TabletCommand,Inc.QUE 255992°22 822Hart:Way,Suite235Expiry Danville,CA94526-3473HemetFireDepartment 31Oct2022Attention:KevinKuhlman-BattalionChief510EFloridaAvenueCovellBuildingHEMETCA92543US QuoteNumberQU-0391
TabletCommandOneWay-HemetFire/EMSDepartmentThisquoteincludesaplaceholderforthedevelopmentoftheMark43-TabletCommandinterface.TabletCommandiscurrentlyevaluatingtheMark43Interfacedocumentationandwillprovideanupdatedquotewhenthescopeofeffortrequiredtoachieveintegrationisunderstood.
Description QuantityUnitPriceAmountUSDONETIMECOSTSTabletCommandInterfaceCustomDevelopment-Mark43 1.0015,000.0015,000.00-Develop-Deploy-Configure—Test-RefinePRELIMINARYPRICING-NOTTOEXCEEDTabletCommandAccountOnboardingandConfiguration1.00 2,000.002,000.00-GISintegrationsupport-Template,Checklist,Resources,Tasksdevelopmentandimplementation-Enduseraccountsetupandconfiguration-ImplementationsupportTabletCommandStaffingIntegration 1.00 2,000.002,000.00-Deploy-Configure-Test-RefineiPadConfigurationpercustomerspecifications 15.00250.003,750.00—MDMenrollment-Applicationconfiguration-CustomerbrandingiPadApplicationPayloadpercustomerspecifications 15.0099.001,485.00 RegisteredOf?ce:Attention:AccountsReceivable,822HartzWay,Suite235,Danville,CA,94526,USA.
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DescriptionTabletCommandEndUserTrainingperdayonsite-upto2sessionsperdayRECURRINGCOSTSTabletCommandEnterpriseProAgencyLicenseAnnualSubscription-Administrativeaccess-Update-SupportTabletCommandEnterpriseProCADInterfaceLicenseAnnualSubscription-Mark43-Monitoring-Updates-SupportTabletCommandEnterpriseProEndUserLicenseAnnualSubscription-iPad-Updates-EndusersupportTCMobileEndUserLicenseAnnualSubscription-iPhone/Android1-50users-Updates-EndusersupportTabletCommandStaffingIntegrationAnnualSubscription Quantity3.00
1.00 1.00
15.00 2.00
1.00 UnitPrice2,000.00
1,500.00
2,500.00
500.00
500.00
1,000.00SubtotalTOTALUSD
AmountUSD6,000.00
1,500.00
2,500.00
7,500.00
1,000.00
1,000.0043,735.0043,735.00
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Tbl mmndTC
httgs://gmggglgjggmmandcom
aetCoaServceAgreementThisAgreement(“Agreement")isenteredintoasofMarch28,2022("EffectiveDate")byandbetweenTabletCommand,Inc.,(the“Company"),andtheHemetFireDepartment(or“Customer").CompanyandCusomershallbeindividuallyreferredtoasa"Party"andcollectivelyreferredtoasthe"Parties".Whereas.animportantvalueofCustomeristooperateastrong,sustainable.reliable.sharedincidentcommandmanagementsystem,anditisagoalofCustomerthatallBattalionChiefsmanageincidentsusingastandardizedcommandsystem;andWhereas,Customerbelievesthatacommonorsharedincidentcommandsystemwillproduceamorereliableandstandardizedoperationalpictureandbenefitthedepartmentasawhole;andWhereas.Customerrecognizesthatthefollowingwillimprovesafetyonthefireground:TimelyandaccurateincidentnotificationComprehensiveandaccuratemappingandroutingAccesstoagencymapdatathroughEsriARCGISOnlineSharedincidentviewbyallusersTransferofcommandStandardizedcommandandcontrolAgencyspecifiedincidenttemplatesandchecklists0TimestampedrecordofallactionsontheemergencysceneImprovedafter-actionanalysiswithtime-stampeddocumentationImprovedaccountability;andWhereas,bothPartiesrecognizethatarelationshipdescribedhereinmaybemutuallybene?cial,Nowtherefore,inconsiderationofthemutualpromisescontainedherein.thePartiesagreeasfollows:1.Services.DuringtheTerm:(a)Customershalldirectincidentdatatoanapplicationprogramminginterface(API)tobeprovidedbyTabletCommand.Thisdatawillbedirectedto:and(b)TabletCommandshallprovide(i)Systemactivation,includingCADintegration,initialusertrainingandorientation,andongoingcustomersupport.2.Fees.TabletCommandshallprovidetheServicesinconsiderationforthefeessetforthinthequote(s)providedtoandapprovedbythecustomer.TabletCommandwillissueperiodicinvoicesandcustomeragreestopaysuchamountswithinthirty(30)daysofreceipt.3.Term.ThetermofthisAgreementwillbeginontheEffectiveDateandwillcontinueforaninitialtermoftheearlierof(i)oneyearor(ii)uponten(10)dayswrittennoticebyeitherPartyfor
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admin@tabIstcomm§nd.com
anyreason.Unlessotherwisecancelled,thisAgreementshallrenewautomaticallyuponeachanniversaryoftheEffectiveDate.4.ConfidentialityandDataSecurity.A.Definition.“ConfidentiaIlnformation"meansanynon-publicinformationthatrelatestoTabletCommandorCustomer,asapplicable,includingwithoutlimitation,thetermsandconditionsofthisAgreement.technicaldata,know-how,tradesecrets,productplans,markets.servicesofferings,customerlistsandcustomers,software,researchanddevelopments,inventions,processes,formulas,designs,drawings,hardwareconfigurationsorfinances.ConfidentialInformationdoesnotincludeinformationthat(i)isknowntoeitherPartyatthetimeofdisclosureasevidencedbywrittenrecords,(ii)hasbecomepubliclyknownandmadegenerallyavailablethroughnowrongfulactofthereceivingPartyor(iii)hasbeenrightfullyreceivedbyaPartyfromathirdpartywhoisauthorizedtomakesuchdisclosure.B.NonuseandNondisclosure.NeitherPartywillduringorsubsequenttothetermofthisAgreement,(i)usetheConfidentialInformationforanypurposeotherthantheperformanceofthisAgreementor(ii)discloseConfidentialinformationtoanythirdparty.ConfidentialInformationwillremainthesolepropertyofthedisclosingParty.EachPartyagreestotakeallreasonableprecautionstopreventanyunauthorizeddisclosureofsuchConfidentialInformation.C.TabletCommandcommitstothefollowingstandardsofdatasecurity.(i)DatawillonlybeutilizedbyTabletCommand,Inc(dbaTabletCommand)(ii)DatawillnotbesharedwithanythirdpartywiththeexceptionofAutomaticVehicleLocation(A VL)dataasoutlinedbelowinD.;(iii)AnydatawillbeencryptedwhileintransitviaSSL256bitAESencryptionorequivalent;(iv)DatawillbestoredonasecureserverinaSSAE16certifieddatacenter.(v)CustomercanstopsendingdataatanytimeforanyreasonwithoutanyliabilitytoTabletCommand.D.TabletCommandisherebyauthorizedtoshareAutomaticVehicleLocation(A VL)datawithotherTabletCommand,Inc.customers.CustomeracknowledgesandagreesthatTabletCommand,Inc.willhavenoliabilitytoCustomerrelatedtoA VLdatasharedwithotherTabletCommand,lnc.customers.TabletCommandacknowledgesandagreesthatCustomerretainstheabilitytooptoutofparticipationinthisdatasharingagreementatanytimebyprovidingwrittennoticetoTabletCommandattheaddressfornoticelistedbelow,orviaanemailmessagesentto
5.Ownership.ThePartiesagreesthatallcopyrights,moralrights,notes,records,drawings,designs,inventions,improvements,developments,discoveries,computerprograms(e.g.sourcecode,objectcode,listings),work—in-progress,deliverables,drawings,designs,logos,images,trademarks,andtradesecretsconceived,discovered,developedorreducedtopracticebyTabletCommand(collectively,“lnventions"),solelyorincollaborationwithothers,thatrelateinanymannertothebusinessofTabletCommandarethesolepropertyofTabletCommand,excepttheextentofanyCustomerConfidentialInformation.
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6.Liability.EACHPARTYDISCLAIMSANYANDALLW ARRANTIESANDINDEMNITIES,EXPRESSORIMPLIED,INTHEPROVISIONOFSERVICESHEREUNDER.INCLUDINGTHEIMPLIEDW ARRANTIESOFNON-INFRINGEMENT,MERCHANTABILITYANDFITNESSFORAPARTICULARUSE.NEITHERPARTYSHALLBELIABLEFORANYSPECIAL,INCIDENTAL,INDIRECT.ORCONSEQUENTIALDAMAGESWHATSOEVER.7.MiscellaneousA.GoverningLaw;Venue.ThisAgreementshallbegovernedbythelawsoftheStateofCaliforniawithoutregardtoCalifornia'sconflictsoflawrules.ThePartiesagreethattheexclusivevenueforanydisputearisinghereundershallbethefederalorstatelocatedintheCityandCountyofSanFranciscoandthepartieswaiveanyobjectiontopersonaljurisdictionorvenueinanyforumlocatedinthatcounty.B.Assignability.Therightsandliabilitiesofthepartiesheretoshallbindandinuretothebenefitoftheirrespectivesuccessors,executorsandadministrators.C.EntireAgreement.ThisAgreementconstitutestheentireagreementbetweenthePartiesandsupersedesallpriorandcontemporaneouswrittenandoralagreementsbetweenthePartiesregardingthesubjectmatterofthisAgreement.Anywaiver.modification.oramendmentofanyprovisionofthisAgreementshallbeeffectiveonlyifinwritingandsignedbythePartieshereto.D.Publicity.Eachpartymayissuepressreleasesorotherwisepubliclyreferencetheotherinadvertisingandmarketing(suchasInternet,TV .radioandprint)includingtheuseofquotationsfromkeystaff.pictures.andvideos.
INWITNESSWHEREOF,thepartiesheretohaveexecutedthisAgreementasofthedatefirstwrittenabove.TheauthorizedrepresentativesofthepartieshavesignedthisAgreementasoftheEffectiveDate.ThisAgreementmaybeexecutedsimultaneouslyintwoormorecounterparts,orbyfacsimile,eachoneofwhichshallbedeemedanoriginal.andallofwhichshallconstituteoneandthesameinstrument. -Signaturepagetofollow-
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I.
Customer
Name:EddieSell
Title:FireChiefAddressforNotice:510E.FloridaAveHemetCA,92543 TabletCommand,Inc.
By:
Name:VanRiviere
Title:President,CEOAddressforNotice:8FallenLeafCourtLafayette.CA94549
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onnec
QUOTEPROWDED1'0: SHIPTO:AB#: AB#:C5
(95D (9 )
'0
n «ma. a-meIVI om-r.
Ction'PUBLICSECTORSDLIJTIONL
Govconnection,Inc.732MilfordRoad Phone:Merrimack,NH03054 Fax:Email:AccountManager:Phone:Fax:Email:CustomerContact:Email:
21426017ityofHemet10EFloridaHemet,CA92543-4334
765-2450DELIVERYFOB5-30DaysA/RI Destination
AccountExecutive:LeslieCartee(800)800-0019ext34400(603)[email protected] [email protected]
21426018CityofHemetKevinKuhlman510EFloridaHemet,CA92543-4334 51765-2450SHIPVIASmallPkoGroundServiceLevel
SALESQUOTE#25377334.01PLEASEREFERTOTHEABOVEQUOTE#WHENORDERINGDate:7/25/2022ValidThrough:8/24/2022Account#:
Phone:(951)765-2450Fax:(951)765-3878
SHIPWEIGHTTERMSCONTRACTID#5600lbs N1ImportantNotice:THISQUOTATIONISSUBJECTTOTHEFOLLOWINGTermsofSale:AllpurchasesfromGovconnection,Inc.aresubjecttotheCompany'sStandardTermsofSale,whichdescribeimportantlegalrightsandobligations.YoumayreviewtheCompany'sStandardTermsofSaleontheCompanyswebsite:vvwwgovconnectioncom,oryoumayrequestacopyviafax.e-mail.ormailbycallingyouraccountrepresentativeTheonlyexceptiontothispolicyisifyourorderisbeingplacedunderanyoneofourmanynational,state,educationalorcooperativeAgreements,inwhichcasetheTermsandConditionsofyourPurchaseOrderarealreadypre-negotiatedandstatedinthatAgreementNootherTermsandConditionsshallapplyandanyothertermsandconditionsreferencedorappearinginyourPurchaseOrderareconsiderednullandvoidDuetotheindustry—wideconstraintsand?uctuations.wereservetherighttochangepricingatPleaserefertoourNumber1 17Fee:1417 Page1of2
StateEnvironmentalFeeIPadPro129"128GB/Wi—Fi+Ce||ISilverAnnieCnmnuterCto $ 4.00$ 63ooAmeC°mp“’e'$ 1299002208300Cto ' '
Subtotals 22,151.00FeeS 0.00shippingandHandling5 0'00Ta.3 1,932.26Total524.08326 7/25/2022
41254361
Line# Item# Part# Mfg.PriceExt
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CA-CityofHemet
KevinKuhlman445EFloridaAveHemet,CA92543UnitedStatesPhone:951-282-5531Fax:Email:[email protected] AllPricesareinUSDollar(USD)Product
1Apple12.9-inchiPadProWi-Fi+Cellular-5thgeneration-tablet-128GB-12.9"IPS(2732x2048)-3G,4G,5G-LTE-spacegrayApple-Partff:MHNR3LUA 2CARECYCLINGFEEFORMONITORSSHIlntemationalCorp-Part#:RECYCLING AdditionalComments
ApplehasanoreturnspolicyonallproductsFurtherDetailonApple:AppleProductseligibleforreturnwillbelimitedto:-Productsthatarevisiblydamagedintransit;-Shipmentsthatdonotmateriallyconformtoyourorder;and PricingProposalQuotation#:22279033CreatedOn:7/20/2022ValidUntil:7/31/2022 InsideAccountExecu?veJonBateky290DavidsonAveSomerset,NJ08873Phone:732-584-8251Fax:732-564-3099Email:[email protected] QtyYourPrice
17$1,232.22
17 $5.00
SubtotalShipping*TaxTotal
-DeadonArrivalAppleProducts("DOA")(DOAisclassifiedastheproductdoesnotturnonoutofthebox) Total
$20,947.74
$85.00
$21,032.74$0.00$1,832.93$22,865.67‘Taxisestimated.Invoicewillincludethefullandfinaltaxdue.
DamagedinTransit/ErroneousShipments.Applemustbenotifiedwithinforty-eight(48)hoursofreceiptofanyproductsdamagedintransitand/orthatdonotmateriallyconformtoyourorder.Thenoticemustincludeadescriptionofthedamageordiscrepancy.DOA.AnAppleProductisconsideredDOAifitisvisiblyphysicallyundamagedandinoperableupon?rstuseoutoftheboxorshowssymptomsofhardwarefailurepreventingbasicoperationpriortoanynetworkactivationorinitializationofinstalledsoftware.Thefollowingproductswillnolongerbeacceptedforreturns:-Openboxproducts.exceptproductsthatareDOA;-Closedboxproducts,exceptproductsthatareerroneouslyshippedorvisiblydamagedintransit;or-iPhoneaccessories,unlesstheproductsaredamagedintransitorerroneouslyshipped.
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~?‘2*nautX-nautLLC1332GladysAvenueLongBeach,CA90804US
HemetFDHemetFD510EFloridaAve.Hemet,CA92543US
Item0009-0348-2931
0291-0399-2102—
BLACK0291-0399-5198
0291-0399-5150FG
0291-0399-5141FG
0291-0399-5166
BILLTO
DescriptionF|exGripSkin10D12.9G2
FIexGripCoolingCase12.9Black
DoubleBallToughMount
MagPowerReceiver
MagPowerAMP
USB-CTOUSB-C120MM
EstimateDATEESTIMATE#8/26/202243
SHIPTOHemetFDHemetFD510EFIoridaAve.Hemet,CA92543USkkuh|[email protected] QtyRate17 $99.99
17 $359.99
20 $63.00
20 $133.50
20 $99.00
40 $13.50
SUBTOTALSHIPPINGDISCOUNTTAXTOTAL
Amt$1,699.83
$6,119.83
$1,260.00
$2,670.00
$1,980.00
$540.00
$14,269.66$0.00$0.00$0.00$14,269.66
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Proposal #255393R2
Date: 10/6/2022
Valid To: 11/5/2022
Prepaired By: Eric A Zwarkowski Office: 760 243 2332
Email [email protected] Fax: 760 243 0886
Company: Hemet Fire
Requested By: Kevin Kuhlman
Phone: 951-282-5531
Email: [email protected]
Quantity Item Number Description Each Total
19 Install Removal of Havis equipment, installation of X-Naught equipment, hardwired and tested. 3-consecutive days 180.00$ 1 travel 3-hour travel time 360.00$
1 misc. misc. wire, connectors, split loom, etc. 100.00$ 100.00$ 4 Per Diem 2022 GSA Per Diem, 2-techs, 2-days 69.00$
4 Lodging 2022 GSA Lodging, 2-techs, 2-days 114.00$
Hi-Desert Communications Equipment: 100.00$
17181 Jasmine Street Sales Tax: 8.75$
Victorville, CA 92395 Labor: 3,420.00$
Travel: 360.00$
Quote is valid for 30 days after creation. Lodging/Per Diem: 732.00$ Shipping:
Total: 4,620.75$
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City of Hemet
JUSTIFICATION OF SOLE SOURCE REQUEST
DATE: September 24, 2022
Sole Source. Procurement may be made or contract awarded without a competitive procurement process when there is only one reasonable and practicable source for the required goods or services because of the unique quality of the goods or services; availability; compatibility with existing city programs, equipment or systems; or fitness for a particular use. Such a sole source purchase must be determined to meet the procurement policies and procedures and be recommended for approval by the purchasing officer. (Hemet Municipal Code Section 2-331(c)) PROPOSED SOLE SOURCE PROVIDER: X-Naut LLC
BRIEF DESCRIPTION OF PURCHASE:
The HFD is transitioning to an I Pad platform to replace our old and outdated Panasonic Toughbook Mobile Date Books (MDB’s), which are installed and used in all of our responding apparatus. This change is based on the lack of reliability with our current MDB;s, as well as the unreliability of our current mapping software which is part of our current CAD dispatch process. The need for this change is based purely on the need for a consistent and reliable mapping program to respond to emergency incidents. This change is intended to improve efficiency and safety during incident response.
The request for “Sole Source” purchase is based on the fact that the mounting hardware requested to mount these I Pads in each apparatus is of unique quality and currently only found with one specific manufacturer. There are many mounts that can be found on the internet, but the product that X-Naut manufactures is designed for aeronautical use, durable and appears to be of long-lasting quality. Two specific needs that are satisfied by the purchase of this product is a quick disconnect from the mount in the apparatus, as well as a cooling case. The need for a quick mount will allow the Incident Commander to remove the I Pad and take it with him/her to assist in setting up accountability and Incident Command. The need for a cooling case is that in Riverside county and others areas in California, the temperatures via the windshield will cause the I Pad to heat up and become inoperable- the cooling case has built in fans that keep the I Pad cool at all times.
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EXCEPTION BEING APPLIED:
Unique quality of goods or services
Availability
Compatibility with existing city programs, equipment or systems Fitness for a particular use
Please answer all questions in detail in order to prevent delays in evaluation.
1.Provide the background of events leading to the acquisition.
Please see the above description
2. Why is the acquisition restricted to the Proposed Sole Source Provider? (Explain why the acquisition cannot be competitively bid.)
Unique to this supplier and manufacturer.
3. Has the department bought these goods/services in the past? NO- First time purchase
4. What are the consequences of not purchasing the good/service or contracting with the Proposed Sole Source Provider?
The purchase of a lesser quality product, and the chance that I Pads will not work when needed due to overheating inside apparatus subject to high temperatures.
5. What market research was conducted to substantiate no competition, including evaluation of other items considered? (Provide a narrative of your efforts to identify other similar or appropriate goods/services, including a summary of how the department determined such alternatives are either inappropriate or unavailable. The names, addresses and phone numbers of suppliers contacted and the reasons for not considering them must be included or an explanation of why the survey or effort to identify other goods/services was not performed.)
I researched other companies that provide mounting options for I Pads. Most cater to private use in personal vehicles and not specific to emergency response.
6. How was the price offered determined to be fair and reasonable? (Explain what the basis was for comparison and include cost analyses as applicable.) Pricing for full outfitting that includes the mount, the magnetic charging base that disconnects, and the cooled cases does not provide for best cost option. This is the more expensive option, but an option that will provide for a durable, reliable and user friendly product.
7. Describe any cost savings realized or costs avoided by acquiring the goods/services from the proposed Sole Source Provider.
None
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I am aware of the requirements for competitive bidding as established and defined in the Hemet Municipal Code. As an authorized department representative, I have gathered the required technical information and have made a concentrated effort to review comparable/equal equipment/goods/services.
NOTE: Sole Source Requests are not maintained as a standing request. Each request is for one purchase only.
____________________________________ _________________ ________________ Approving Official – Dept. Director Department Date ____________________________________ _________________ ________________ Approving Official – Dept. Proj. Manager Department Date
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City of Hemet
City Council Meeting
STAFF REPORT
Meeting: City Council Meeting - Oct 25 2022
Department: Human Resources
Submitted by: Eddie Pust, Interim City Manager
Norma Rangel, Human Resources Manager;
☐ Receive and File ☒ Consent Calendar ☐ Business Item ☐ Public Hearing
TITLE:
A Resolution of the City Council of the City of Hemet, California, Approving the City’s Classification and Compensation Plan for Employee Salary Ranges
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
Adopt a Resolution of the City Council of the City of Hemet, California, approving the City’s Classification and Compensation Plan for employee salary ranges.
BACKGROUND:
State regulations for public employers require disclosure of position classifications and corresponding compensation. In an effort to ensure compliance, and for even greater transparency, the City Council of the City of Hemet has previously adopted and updated the City’s Classification and Compensation Plan for Employee Salary Ranges (Salary Schedule), a docume nt that includes a list of employment positions for the City and their corresponding compensation ranges.
The Salary Schedule allows members of the public to see what any given position would be paid. It is important to note that this document is strictly a resource document of available employment positions, as the positions listed may not necessarily be budgeted or funded in any given fiscal year. Historically, City Council approved each budgeted job classification and its corresponding salary range in its annual budget.
ANALYSIS:
The attached Salary Schedule accounts for the changes that have occurred through job classification additions and updates. The Salary Schedule as presented reflects the following changes:
• Revision of the Principal Engineer salary range (approved 10/25/22)
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The additions and updates to the Salary Schedule are noted within the salary schedule itself. The addition of classification to the salary schedule does not automatically create an authorized vacancy.
Requests to fill vacancies need to follow all applicable personnel rules, MOU terms, and resolutions.
STRATEGIC PLAN INTEGRATION:
GOAL FIVE: ORGANIZATIONAL EFFECTIVENESS
To identify the work needed inside the City organization to effectively provide services to the community and ensure financial stability.
Objective 1: Operate in a financially sustainable manner.
Objective 2: Evaluate existing practices to ensure continuity with industry best practices.
Objective 4: Increase employee retention by training and creating a positive workplace.
FISCAL IMPACT:
No fiscal impact. The additional positions are budgeted in the current fiscal year.
REVIEWED BY LEGAL:
☒ Staff report ☒ Resolution
☐ Ordinance ☐ Agreement
ATTACHMENT(S):
Resolution - Salary Schedule
Salary by Position 10.25.2022_ms
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CITY OF HEMET
Hemet, California
RESOLUTION NO. 2022-XXX
A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF
HEMET, CALIFORNIA,
APPROVING THE CITY’S
CLASSIFICATION AND
COMPENSATION PLAN FOR
EMPLOYEE SALARY RANGES
WHEREAS, State regulations for public
employers require disclosure of position
classifications and corresponding
compensation.; and
WHEREAS, the City Council of the City of
Hemet has previously adopted and
updated the City’s Classification and
Compensation Plan for Employee Salary
Ranges (Salary Schedule), a document
which includes a list of employment
positions for the City and their
corresponding compensation ranges.;
and
WHEREAS, the Salary Schedule allows
members of the public to see what any given
position would be paid and is a resource
document of available employment positions,
as the positions listed may not necessarily be
budgeted or funded in any given fiscal year.;
and
WHEREAS, historically, City Council
approved each budgeted job
classification and its corresponding salary
range in its annual budget.; and
WHEREAS, the addition of a
classification to the salary schedule does
not automatically create an authorized
vacancy and requests to fill vacancies
need to follow all applicable personnel
rules, MOU terms, and resolutions.; and
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WHEREAS, Council approves the
updates to the City’s Classification and
Compensation Plan for Employee Salary
ranges.
NOW, THEREFORE, BE IT RESOLVED, by the
City
Council of the City of Hemet, California,
approves an amendment to the City's
Classification and Compensation Plan for
Employee Salary Ranges.
PASSED, APPROVED AND ADOPTED this 25th
day
of October, 2022.
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Malcolm Lilienthal, Mayor
ATTEST:
John Maier, City Clerk
State of California )
County of Riverside )
City of Hemet )
I, John Maier, City Clerk of the City of
Hemet, do hereby certify that the foregoing
resolution was adopted by the Hemet City
Council on the 25 th day of October, 2022, and
was passed by the following vote:
AYES: Council Member:
NOES: Council Member:
ABSTAIN: Council Member:
ABSENT: Council Member:
John Maier, City Clerk
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City of Hemet
Salary Schedule by Position
Last Revised: 09.13.2022
Effective: 10.25.2022
Revised by: MS 10.07.2022
SEIU Longevity
Position Unit Range 1(A) 2(B) 3(C) 4(D) 5(E) (F) (G) 6 7 Accountant SEIU 52 4,704 4,939 5,186 5,445 5,718 5,861 6,007 Accounting Manager MC 36 8,164 8,572 9,001 9,451 9,923 10,419 10,940 Accounting Supervisor MC 21 5,636 5,918 6,214 6,525 6,851 7,194 7,553 Accounting Technician I SEIU 37 3,247 3,409 3,579 3,758 3,946 4,045 4,146 Accounting Technician II SEIU 43 3,767 3,956 4,154 4,361 4,579 4,694 4,811 Accounting Technician III SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Administrative Assistant HMMA 21 4,514 4,740 4,977 5,225 5,487 5,761 Assistant City Manager AW ACM Annual salary up to $180,000 Assistant to the City Manager MC 36 8,164 8,572 9,001 9,451 9,923 10,419 10,940 Assistant Civil Engineer SEIU 56 5,192 5,452 5,724 6,011 6,311 6,469 6,631 Assistant Planner SEIU 53 4,822 5,063 5,316 5,582 5,861 6,007 6,157 Associate Planner HMMA 29 5,499 5,774 6,062 6,366 6,684 7,018 Battalion Chief AW BC 10,711 11,247 11,809 12,399 13,019 Building Inspector I SEIU 47 4,158 4,366 4,584 4,813 5,054 5,180 5,310 Building Inspector II SEIU 51 4,589 4,818 5,059 5,312 5,577 5,717 5,860 Building Inspector Trainee TPT n/a 27 2,600 2,730 2,867 3,010 3,160 3,239 3,320 Building Official HMMA 51 9,468 9,941 10,438 10,960 11,508 12,084 Building Technician I SEIU 42 3,675 3,859 4,052 4,254 4,467 4,579 4,693 Building Technician II SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Business License Technician SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Chief Building Official/Deputy Fire Marshal AW CBO 10,571 11,100 11,655 12,237 12,849 13,492 14,166 City Clerk AW 28 8,395 8,815 9,255 9,718 10,204 10,714 11,250 City Manager AW CM Annual salary set by employment agreement.
Civilian Investigator n/a 26.00 27.30 28.67 30.10 31.60 33.18 34.84 (Hourly rates) Code Compliance Manager HMMA 32 5,922 6,218 6,529 6,855 7,198 7,558 Code Enforcement Officer I SEIU 43 3,767 3,956 4,154 4,361 4,579 4,694 4,811 Code Enforcement Officer II SEIU 48 4,262 4,475 4,699 4,934 5,180 5,310 5,443 Community Development Director AW CDD Annual salary $155,534 Community Development Specialist SEIU 36 3,169 3,327 3,494 3,668 3,852 3,948 4,047 Community Services Officer HNSPEA 33 3,708 3,893 4,088 4,292 4,507 4,732 Council Member - Elected E 645.67/mo
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City of Hemet
Salary Schedule by Position
Last Revised: 09.13.2022
Effective: 10.25.2022
Revised by: MS 10.07.2022
SEIU Longevity
Position Unit Range 1(A) 2(B) 3(C) 4(D) 5(E) (F) (G) 6 7 Crime Scene Technician HNSPEA 41 4,521 4,747 4,984 5,233 5,495 5,770 Cross Connection Spec/CSR SEIU 48 4,262 4,475 4,699 4,934 5,180 5,310 5,443 Customer Service and Accounting Supervisor HMMA 31 5,778 6,067 6,370 6,689 7,023 7,375 Customer Service Representative SEIU 41 3,584 3,763 3,951 4,149 4,356 4,465 4,576 Deputy City Clerk MC 14 4,741 4,978 5,227 5,488 5,762 6,051 6,353 Deputy City Manager/Admin Services Director AW ASD Annual salary $155,004 Deputy Fire Chief AW DFC 14,051 14,754 15,491 16,266 17,079 Emergency Services Coordinator HMMA 26 5,107 5,363 5,631 5,912 6,208 6,518 Engineering Director/City Engineer AW EDC Annual salary $127,800 Engineering Technician I SEIU 45 3,957 4,155 4,363 4,581 4,810 4,931 5,054 Engineering Technician II SEIU 50 4,476 4,700 4,935 5,182 5,441 5,577 5,716 Environmental Compliance Coordinator HMMA 33 6,070 6,374 6,692 7,027 7,378 7,747 Environmental Services Manager HMMA 43 7,771 8,160 8,568 8,996 9,446 9,918 Equipment Maintenance Supervisor HMMA 31 5,778 6,067 6,370 6,689 7,023 7,375 Equipment Mechanic SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Equipment Service Worker SEIU 40 3,498 3,672 3,856 4,049 4,251 4,358 4,467 Executive Analyst HMMA 32 5,922 6,218 6,529 6,855 7,198 7,558 Executive Analyst MC 23 5,922 6,218 6,529 6,855 7,198 7,558 7,936 Executive Assistant HMMA 25 4,982 5,231 5,493 5,768 6,056 6,359 Executive Assistant - Confidential MC 16 4,982 5,231 5,493 5,768 6,056 6,359 6,677 Facilities Maintenance Manager HMMA 41 7,396 7,766 8,154 8,562 8,990 9,440 Facilities Maintenance Supervisor HMMA 31 5,778 6,067 6,370 6,689 7,023 7,375 Facilities Technician SEIU 52 4,704 4,939 5,186 5,445 5,718 5,861 6,007 Facility Services Aide SEIU 33 2,942 3,089 3,244 3,406 3,576 3,666 3,757 Finance Director AW FIN Annual salary $145,530
Fire Captain HFFA 3 7,400 7,770 8,159 8,566 8,995 9,444 9,917 Fire Chief AW FC 15,035 15,787 16,576 17,405 18,275 19,189 20,148 Fire Engineer HFFA 2 6,131 6,438 6,759 7,097 7,452 7,825 8,216 Fire Prevention Officer HFFA 200 5,292 5,557 5,834 6,126 6,432 6,754 7,092 Firefighter HFFA 1 5,358 5,626 5,907 6,203 6,513 6,838
Firefighter/Paramedic Trainee HFFA 100 3,716
GIS Specialist SEIU 53 4,822 5,063 5,316 5,582 5,861 6,007 6,157
15.K
City of Hemet
Salary Schedule by Position
Last Revised: 09.13.2022
Effective: 10.25.2022
Revised by: MS 10.07.2022
SEIU Longevity
Position Unit Range 1(A) 2(B) 3(C) 4(D) 5(E) (F) (G) 6 7 Housing & Code Enforce Manager HMMA 39 7,040 7,392 7,762 8,150 8,557 8,985 Housing Program Specialist SEIU 50 4,476 4,700 4,935 5,182 5,441 5,577 5,716 Housing Technician SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Human Resources Analyst MC 32 7,395 7,765 8,153 8,561 8,989 9,438 9,910 Human Resources Director AW HRD Annual salary $125,124
Human Resources Manager MC 36 8,164 8,572 9,001 9,451 9,923 10,419 10,940 Human Resources Technician MC 16 4,982 5,231 5,493 5,768 6,056 6,359 6,677 Information Technology Specialist I HMMA 26 5,107 5,363 5,631 5,912 6,208 6,518 Intern I n/a 15.00 15.75 16.54 17.36 18.23 19.14 (Hourly Rates) Intern II n/a 15.38 16.14 16.95 17.80 18.69 19.62 (Hourly Rates) Information Technology Specialist II HMMA 28 5,366 5,634 5,915 6,211 6,522 6,848 IT Operation/Network Systems Suprvsr HMMA 35 6,378 6,697 7,031 7,383 7,752 8,140 Lead Equipment Mechanic SEIU 50 4,476 4,700 4,935 5,182 5,441 5,577 5,716 Lead Maintenance Worker SEIU 43 3,767 3,956 4,154 4,361 4,579 4,694 4,811 Lead Tree Trimmer SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Lead Water Distribution Sys. Oper SEIU 45 3,957 4,155 4,363 4,581 4,810 4,931 5,054 Lead WW Collections Sys. Oper SEIU 45 3,957 4,155 4,363 4,581 4,810 4,931 5,054 Librarian HMMA 21 4,514 4,740 4,977 5,225 5,487 5,761
Library Aide, Temporary On-Call n/a $15.00 $15.75 $16.54 $17.36 $18.23 (Hourly rates) Library Assistant I SEIU 32 2,872 3,015 3,166 3,324 3,491 3,578 3,667 Library Assistant II SEIU 38 3,329 3,495 3,670 3,853 4,046 4,147 4,251 Library Associate I SEIU 42 3,675 3,859 4,052 4,254 4,467 4,579 4,693 Library Associate II SEIU 45 3,957 4,155 4,363 4,581 4,810 4,931 5,054 Library Director AW LD Annual salary $128,244
Library Page SEIU 15 2,730 2,867 3,010 3,160 3,318 3,401 3,486 Literacy Coordinator PT SEIU 42 $21.20 $22.26 $23.37 $24.54 $25.77 (Hourly rates) $26.41 $27.07 Maintenance Aide I - TPT n/a ccy $15.00 $15.75 $16.54 $17.36 $18.23 (Hourly rates) Maintenance Management Tech. SEIU 40 3,498 3,672 3,856 4,049 4,251 4,358 4,467 Maintenance Worker I SEIU 36 3,169 3,327 3,494 3,668 3,852 3,948 4,047 Maintenance Worker II SEIU 39 3,413 3,583 3,762 3,950 4,148 4,252 4,358 Management Analyst MC 25 6,222 6,533 6,860 7,203 7,563 7,941 8,338 Management Assistant HMMA 28 5,366 5,634 5,915 6,211 6,522 6,848
15.K
City of Hemet
Salary Schedule by Position
Last Revised: 09.13.2022
Effective: 10.25.2022
Revised by: MS 10.07.2022
SEIU Longevity
Position Unit Range 1(A) 2(B) 3(C) 4(D) 5(E) (F) (G) 6 7 Mayor - Elected E $645.67/mo
Media and Intelligence Analyst HMMA 32 5,922 6,218 6,529 6,855 7,198 7,558 Office Specialist - Confidential HMMA 5 3,041 3,193 3,352 3,520 3,696 3,881 Office Specialist I SEIU 28 2,730 2,867 3,010 3,160 3,318 3,401 3,486 Office Specialist II SEIU 32 2,872 3,015 3,166 3,324 3,491 3,578 3,667 Office Specialist III SEIU 36 3,169 3,327 3,494 3,668 3,852 3,948 4,047 Park Ranger SEIU 52 4,704 4,939 5,186 5,445 5,718 5,861 6,007 Parks Maintenance Supervisor HMMA 31 5,778 6,067 6,370 6,689 7,023 7,375 Payroll/Human Resources Specialist MC 18 5,234 5,496 5,771 6,059 6,362 6,680 7,014 Planning Technician SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Plans Examiner SEIU 57 5,322 5,589 5,868 6,161 6,469 6,631 6,797 Police Cadet HNSPEA CAD 15.00 15.75 16.54 17.36 18.23 (Hourly rates) Police Captain HPMA 3 12,066 12,669 13,303 13,968 14,666 15,400 Police Chief AW PC Annual salary $243,088
Police Corporal HPOA 54 0 0 8,816 9,257 9,720
Police Investigator HPOA 52 6,892 7,236 7,598 7,978 8,377 8,796 9,236 Police Lieutenant HPMA 2 10,968 11,517 12,093 12,697 13,332 13,999 Police Officer HPOA 50 6,265 6,579 6,908 7,253 7,616 7,996 8,396 Police Officer-Trainee HPOA 49 4,699
Police Personnel & Training Coordinator MC 14 4,741 4,978 5,227 5,488 5,762 6,051 6,353 Police Sergeant HPMA 1 9,141 9,598 10,078 10,582 11,111 11,667 Principal Accountant MC 24 6,070 6,374 6,692 7,027 7,378 7,747 8,134 Principal Engineer HMMA 51 9,468 9,941 10,438 10,960 11,508 12,084 Principal Planner HMMA 44 7,965 8,364 8,782 9,221 9,682 10,166 Procurement Administrator HMMA 34 6,223 6,535 6,861 7,204 7,565 7,943 Program Coordinator - Office of Violence Prevention MC 15 4,860 5,103 5,358 5,626 5,907 6,203 6,513 Property & Evidence Technician HNSPEA 36 3,705 3,891 4,085 4,289 4,504 4,729 Public Information Social Media Officer HMMA 39 7,040 7,392 7,762 8,150 8,557 8,985 Public Safety Director AW PSD $208.40/Hour
Public Safety Dispatch Supervisor HMMA 34 6,223 6,535 6,861 7,204 7,565 7,943 Public Safety Dispatcher HNSPEA 38 5,168 5,426 5,698 5,982 6,282 6,596 Public Safety Dispatcher - On Call n/a $39.20 (Per hour)
15.K
City of Hemet
Salary Schedule by Position
Last Revised: 09.13.2022
Effective: 10.25.2022
Revised by: MS 10.07.2022
SEIU Longevity
Position Unit Range 1(A) 2(B) 3(C) 4(D) 5(E) (F) (G) 6 7 Public Safety Office Specialist HNSPEA 30 3,231 3,392 3,562 3,740 3,927 4,123 Public Safety Operator HNSPEA 33 3,708 3,893 4,088 4,292 4,507 4,732 Public Safety Support Services Manager HMMA 44 7,965 8,364 8,782 9,221 9,682 10,166 Public Works Director AW PWD Annual salary $139,800
Public Works Director/City Engineer AW PWE 14,583 14,984 15,396 15,819 16,255 Public Works Inspector I SEIU 46 4,056 4,259 4,472 4,696 4,930 5,054 5,180 Public Works Inspector II SEIU 50 4,476 4,700 4,935 5,182 5,441 5,577 5,716 Public Works Operations Manager HMMA 47 8,576 9,005 9,455 9,928 10,425 10,946 Senior Building Inspector SEIU 58 5,455 5,727 6,014 6,315 6,630 6,796 6,966 Senior Code Enforcement Officer HMMA 25 4,982 5,231 5,493 5,768 6,056 6,359 Senior Engineering Technician SEIU 54 4,942 5,189 5,449 5,721 6,007 6,158 6,312 Senior Human Resources Technician MC 20 5,499 5,774 6,062 6,366 6,684 7,018 7,369 Senior Librarian HMMA 26 5,107 5,363 5,631 5,912 6,208 6,518 Senior Planner HMMA 36 6,537 6,864 7,207 7,568 7,946 8,343 Senior Public Works Inspector SEIU 58 5,455 5,727 6,014 6,315 6,630 6,796 6,966 Special Projects Manager HMMA 25 4,982 5,231 5,493 5,768 6,056 6,359 Streets Supervisor HMMA 31 5,778 6,067 6,370 6,689 7,023 7,375 Sweeper Operator SEIU 42 3,675 3,859 4,052 4,254 4,467 4,579 4,693 Traffic Engineer U 6,706 7,041 7,393 7,763 8,151 8,559
Treasurer - Elected E $645.67/mo
Tree Trimmer SEIU 42 3,675 3,859 4,052 4,254 4,467 4,579 4,693 Utility Worker SEIU 33 2,942 3,089 3,244 3,406 3,576 3,666 3,757 Wastewater Collection Sys Oper I SEIU 36 3,169 3,327 3,494 3,668 3,852 3,948 4,047 Wastewater Collection Sys Oper II SEIU 41 3,584 3,763 3,951 4,149 4,356 4,465 4,576 Water Dist Sys Oper I SEIU 36 3,169 3,327 3,494 3,668 3,852 3,948 4,047 Water Dist Sys Oper II SEIU 41 3,584 3,763 3,951 4,149 4,356 4,465 4,576 Water Production Systems Oper. I SEIU 43 3,767 3,956 4,154 4,361 4,579 4,694 4,811 Water Production Systems Oper. II SEIU 48 4,262 4,475 4,699 4,934 5,180 5,310 5,443 Water Quality & Conserv. Spec. SEIU 49 4,368 4,586 4,816 5,057 5,309 5,442 5,578 Water/Waste Water Superintendent HMMA 43 7,771 8,160 8,568 8,996 9,446 9,918 Water/Waste Water Supervisor HMMA 31 5,778 6,067 6,370 6,689 7,023 7,375
15.K
City of Hemet
Salary Schedule by Position
Last Revised: 09.13.2022
Effective: 10.25.2022
Revised by: MS 10.07.2022
SEIU Longevity
Position Unit Range 1(A) 2(B) 3(C) 4(D) 5(E) (F) (G) 6 7
All rates are monthly unless otherwise indicated.
Classification updates include Principal Engineer (salary range adjustment).
BARGAINING UNIT KEY
At Will AW
Elected Officials E
Hemet Firefighters Association HFFA
Hemet Mid Management Association HMMA
Hemet Non-Sworn Personnel HNSPEA
Hemet Police Officers Association HPOA
Hemet Police Managment Association HPMA
Management/Confidential Personnel MC
Service Employees International Union SEIU
Undertermined U
15.K